Brother FAX565 User Manual

FAX-565  
®
version A  
Brother numbers  
IMPORTANT  
For technical help, you must call the country where you bought the fax  
machine. Calls must be made from within that country.  
Register your product (USA only)  
By registering your product with Brother International Corporation,  
you will be recorded as the original owner of the product.  
Your registration with Brother:  
may serve as confirmation of the purchase date of your product  
should you lose your receipt;  
may support an insurance claim by you in the event of product  
loss covered by insurance; and,  
will help us notify you of enhancements to your product and  
special offers.  
Please complete and fax the Brother Warranty Registration and Test  
Sheet, or for your convenience and most efficient way to register  
your new product, register on-line at  
Frequently asked questions (FAQs)  
The Brother Solutions Center is our one-stop resource for all your Fax  
Machine needs. You can read FAQs and troubleshooting tips, and go to the  
“Solutions” section to learn how to get the most from your Brother product.  
For Customer Service  
In USA:  
1-800-284-4329 (voice)  
1-901-379-1215 (fax)  
1-800-284-3238 (TTY service for the hearing-impaired)  
In Canada: 1-877-BROTHER (voice)  
(514) 685-4898 (fax)  
(514) 685-6464 (voice) In Montreal  
Service Center Locator (USA only)  
For the location of a Brother authorized service center, call 1-800-284-4357.  
Service Center Locations (Canada only)  
For the location of a Brother authorized service center, call 1-877-BROTHER.  
BROTHER NUMBERS  
i
       
Brother fax back system (USA only)  
Brother has installed an easy-to-use fax back system, so you can get  
instant answers to common technical questions and product  
information for all Brother products. This system is available 24 hours  
a day, 7 days a week. You can use the system to receive faxed  
instructions and an Index of fax back subjects.  
In USA only:  
1-800-521-2846  
The Brother fax back system number has been preprogrammed on  
One-Touch key 1.  
Ordering accessories and supplies  
For best quality results use only genuine Brother accessories, which  
are available at most Brother retailers. If you cannot find the  
accessory you need and you have a Visa, MasterCard, Discover, or  
American Express credit card, you can order accessories directly  
from Brother. (In the USA, you can visit us online for a complete  
selection of the Brother accessories and supplies that are available  
for purchase.)  
In USA:  
1-888-879-3232 (voice)  
1-800-947-1445 (fax)  
In Canada: 1-877-BROTHER (voice)  
DESCRIPTION  
ITEM  
Printing Cartridge and a Refill (1 set of per box) PC-401  
2 Refills for use in PC-401 Printing Cartridge  
Telephone Line Cord  
Telephone Handset  
PC-402RF  
LG3077001  
LE5803009  
UG3543009  
UF9869001  
LE4325002  
LF1715001  
Handset Curled Cord  
Paper Wire Extension  
Paper Tray  
User’s Guide  
Surge Protection Device with Telephone Line QPD 120  
Protection (2 outlets)  
Surge Protection Device with Telephone Line FX 120  
Protection (8 outlets)  
ii  
ORDERING ACCESSORIES AND SUPPLIES  
   
Notice - Disclaimer of Warranties  
(USA and Canada)  
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,  
EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S  
LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,  
INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF  
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,  
REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES  
NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS  
REGARDING THE USE OR THE RESULTS OF THE USE OF THE  
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,  
RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK  
AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS  
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS  
NOT PERMITTED BY SOME STATES IN THE USA AND SOME  
PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT  
APPLY TO YOU.  
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU  
FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES  
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS,  
BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION,  
AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE  
THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN  
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE  
SOME STATES IN THE USA AND SOME PROVINCES IN CANADA  
DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY  
FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE  
LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT  
BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL  
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS  
OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT  
(INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR  
OTHERWISE), WILL BE LIMITED TO $50.  
Compilation and Publication Notice  
Under the supervision of Brother Industries Ltd., this User’s Guide has  
been compiled and published, covering the latest product descriptions  
and specifications.  
The contents of this User’s Guide and the specifications of this product  
are subject to change without notice.  
Brother reserves the right to make changes without notice in the  
specifications and materials contained herein and shall not be  
responsible for any damages (including consequential) caused by  
reliance on the materials presented, including but not limited to  
typographical and other errors relating to the publication.  
NOTICE – DISCLAIMER OF WARRANTIES iii  
 
Brother® One Year Limited Warranty and Replacement Service  
(USA only)  
Who is covered:  
but not limited to damage resulting from  
use of non Brother®-brand parts and  
Consumable and Accessory Items);  
• This limited warranty ("warranty") is given  
only to the original end-use/retail  
purchaser (referred to in this warranty as  
"Original Purchaser") of the accompanying  
product, consumables and accessories  
(collectively referred to in this warranty as  
"this Product").  
(4) Consumable and Accessory Items that  
expired in accordance with a rated life;  
and,  
(5) Problems arising from other than defects  
in materials or workmanship.  
• If you purchased a product from someone  
other than an authorized Brother reseller in  
the United States or if the product was  
used (including but not limited to floor  
models or refurbished product), prior to  
your purchase you are not the Original  
Purchaser and the product that you  
purchased is not covered by this warranty.  
This limited warranty is VOID if this Product  
has been altered or modified in any way  
(including but not limited to attempted  
warranty repair without authorization from  
Brother and/or alteration/removal of the  
serial number).  
What to do if you think your Product is  
eligible for warranty service:  
What is covered:  
Report your issue to either our Customer  
Service Hotline at 1-800-284-4329 or a  
Brother Authorized Service Center within  
the applicable warranty period. Supply  
Brother or the Brother Authorized Service  
Center with a copy of your dated bill of sale  
showing that this Product was purchased  
within the U.S. For the name of local Brother  
• This Product includes a Machine and  
Consumable and Accessory Items.  
Consumable and Accessory Items include  
but are not limited to print heads, toner,  
drums, ink cartridges, print cartridges, refill  
ribbons, therma PLUS paper and thermal  
paper.  
• Except as otherwise provided herein,  
Brother warrants that the Machine and the  
Authorized  
1-800-521-2846.  
What Brother will ask you to do:  
After contacting Brother or  
Service  
Center(s),  
call  
accompanying  
Consumable  
and  
Accessory Items will be free from defects in  
materials and workmanship, when used  
under normal conditions.  
a
Brother  
Authorized Service Center, you may be  
required to deliver (by hand if you prefer) or  
send the Product properly packaged, freight  
prepaid, to the Authorized Service Center  
together with a photocopy of your bill of sale.  
You are responsible for the cost of  
• This warranty applies only to products  
purchased and used in the United States.  
For products purchased in, but used  
outside, the United States, this warranty  
covers only warranty service within the  
United States (and does not include  
shipping outside the United States).  
shipping,  
packing  
product,  
and  
insurance (if you desire). You are also  
responsible for loss or damage to this  
Product in shipping.  
What is the length of the Warranty Periods:  
• Machines: one year from the original  
purchase date.  
What Brother will do:  
If the problem reported concerning your  
Machine and/or accompanying Consumable  
and Accessory Items is covered by this  
warranty and if you first reported the problem  
to Brother or an Authorized Service Center  
within the applicable warranty period,  
Brother or its Authorized Service Center will  
repair or replace the Machine and/or  
accompanying Consumable and Accessory  
Items at no charge to you for parts or labor.  
The decision as to whether to repair or  
replace the Machine and/or accompanying  
Consumable and Accessory Items is made  
by Brother in its sole discretion. Brother  
reserves the right to supply a refurbished or  
• Accompanying  
Consumable  
and  
Accessory Items: 90 days from the original  
purchase date or the rated life of  
consumable, whichever comes first.  
What is NOT covered:  
This warranty does not cover:  
(1) Physical damage to this Product;  
(2) Damage caused by improper installation,  
improper or abnormal use, misuse,  
neglect or accident (including but not  
limited to transporting this Product  
without the proper preparation and/or  
packaging);  
remanufactured  
replacement  
Machine  
(3) Damage caused by another device or  
software used with this Product (including  
and/or accompanying Consumable and  
Accessory Items and use refurbished parts  
iv  
THE FAX MACHINE LIMITED WARRANTY (USA)  
 
Brother® One Year Limited Warranty and Replacement Service  
(USA only)  
provided such replacement products  
conform to the manufacturer's specifications  
for new product/parts. The repaired or  
replacement Machine and/or accompanying  
Consumable and Accessory Items will be  
returned to you freight prepaid or made  
available for you to pick up at a conveniently  
located Authorized Service Center.  
If the Machine and/or accompanying  
Consumable and Accessory Items are not  
covered by this warranty (either stage), you  
will be charged for shipping the Machine  
and/or accompanying Consumable and  
Accessory Items back to you.  
covered by the balance of the limited  
warranty period remaining on the original  
Product, plus an additional thirty (30) days.  
You will keep the replacement Machine that  
is sent to you and your original Machine shall  
become the property of Brother. Retain your  
original Accessory Items and a copy of  
the return freight bill, signed by the  
courier.  
Limitations:  
Brother is not responsible for damage to or  
loss of any equipment, media, programs or  
data related to the use of this Product.  
Except for that repair or replacement as  
described above, Brother shall not be liable  
for any direct, indirect, incidental or  
consequential damages or specific relief.  
Because some states do not allow the  
exclusion or limitation of consequential or  
incidental damages, the above limitation  
may not apply to you.  
THIS WARRANTY IS GIVEN IN LIEU OF  
ALL OTHER WARRANTIES, WRITTEN OR  
ORAL, WHETHER EXPRESSED BY  
AFFIRMATION, PROMISE, DESCRIPTION,  
DRAWING, MODEL OR SAMPLE. ANY  
AND ALL WARRANTIES OTHER THAN  
THIS ONE, WHETHER EXPRESS OR  
The foregoing are your sole (i.e., only)  
and exclusive remedies under this  
warranty.  
What happens when Brother elects to  
replace your Machine:  
When a replacement Machine is authorized  
by Brother, and you have delivered the  
Machine to an Authorized Service Center,  
the Authorized Service Center will provide  
you with  
a
replacement Machine after  
receiving one from Brother. If you are  
dealing directly with Brother, Brother will  
send to you a replacement Machine with the  
understanding that you will, after receipt of  
the replacement Machine, supply the  
required proof of purchase information,  
together with the Machine that Brother  
agreed to replace. You are then expected to  
pack the Machine that Brother agreed to  
replace in the package from the replacement  
Machine and return it to Brother using the  
pre-paid freight bill supplied by Brother in  
accordance with the instructions provided by  
Brother. Since you will be in possession of  
two machines, Brother will require that you  
provide a valid major credit card number.  
Brother will issue a hold against the credit  
card account number that you provide until  
Brother receives your original Product and  
determines that your original Product is  
entitled to warranty coverage. Your credit  
card will be charged up to the cost of a new  
Product only if: (i) you do not return your  
original Product to Brother within five (5)  
business days; (ii) the problems with your  
original Product are not covered by the  
limited warranty; (iii) the proper packaging  
instructions are not followed and has caused  
damage to the product; or (iv) the warranty  
period on your original Product has expired  
or has not been sufficiently validated with a  
copy of the proof of purchase (bill of sale).  
The replacement Machine you receive (even  
if refurbished or remanufactured) will be  
IMPLIED,  
INCLUDING  
IMPLIED  
WARRANTIES OF MERCHANTABILITY  
AND FITNESS FOR  
PURPOSE, ARE HEREBY DISCLAIMED.  
A
PARTICULAR  
• This Limited Warranty is the only warranty  
that Brother is giving for this Product. It is  
the final expression and the exclusive and  
only statement of Brother's obligations to  
you. It replaces all other agreements and  
understandings that you may have with  
Brother or its representatives.  
• This warranty gives you certain rights and  
you may also have other rights that may  
vary from state to state.  
• This Limited Warranty (and Brother's  
obligation to you) may not be changed in  
any way unless you and Brother sign the  
same piece of paper in which we (1) refer  
to this Product and your bill of sale date, (2)  
describe the change to this warranty and  
(3) agree to make that change.  
Important: We recommend that you keep all  
original packing materials, in the event that  
you ship this product.  
THE FAX MACHINE LIMITED WARRANTY (USA)  
v
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE  
LIMITED WARRANTY  
(Canada only)  
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,  
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service  
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or  
workmanship. This Limited Warranty does not include cleaning, consumables  
(including, without limitation, print cartridges, print head, toner and drum) or damage  
caused by accident, neglect, misuse or improper installation or operation, any damage  
caused from service, maintenance, modifications, or tampering by anyone other than a  
Brother Authorized Service Representative, or from the use of supplies or consumable  
items that are non-Brother products. Operation of the MFC/Facsimile machine in excess  
of the specifications or with the Serial Number or Rating Label removed shall be deemed  
abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In  
order to obtain warranty service, the MFC/Facsimile machine must be delivered or  
shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service  
Center, together with your Proof of Purchase in the form of a Sales Receipt.  
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on  
applicable models) during shipping will cause severe damage to the MFC/Facsimile and  
will VOID the Warranty. (Refer to your User’s Guide for proper packaging.)  
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your  
print head resulting from packing without the ink cartridges will VOID your warranty.  
(Refer to your User’s Guide for proper packaging.)  
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED  
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF  
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO  
THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY  
WAIVED.  
No oral or written information, advice or representation provided by Brother, its  
Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create  
another warranty or modify this warranty. This warranty states Brother’s entire liability  
and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine  
to operate properly.  
Neither Brother nor anyone else involved in the development, production, or delivery of  
this MFC/Facsimile machine shall be liable for any indirect, incidental, special,  
consequential, exemplary, or punitive damages, including lost profits, arising from the  
use of or inability to use the product, even if advised by the end user/purchaser of the  
possibility of such damages. Since some Provinces do not allow the above limitation of  
liability, such limitation may not apply to you.  
This Limited Warranty gives you specific legal rights and you may also have other rights  
which vary from Providence to Providence.  
Warranty Service is available at Brother Authorized Service Centers throughout  
Canada. For Technical Support or for the name and location of your nearest Authorized  
Service Center call 1-877-BROTHER. Within Montreal, please call (514) 685-6464.  
Internet support: [email protected] or browse  
Brother’s Web Site: www.brother.com  
Brother International Corporation (Canada) Ltd.  
1 Rue Hôtel de Ville  
Dollard-Des-Ormeaux, QC H9B 3H6  
vi  
LIMITED WARRANTY (CANADA)  
 
Safety precautions  
To use the fax machine safely  
Save these instructions for later reference.  
WARNING  
There are high voltage  
Do not handle the plug with wet  
hands. Doing this might cause  
an electrical shock.  
electrodes inside the fax  
machine. Before you clean the  
fax machine or clear a paper  
jam, make sure you have  
unplugged the power cord from  
the power outlet.  
Be careful not to cut yourself  
on the sharp edges of the  
metal part shown in the  
illustration.  
After you have just used the  
machine, some internal parts  
are extremely HOT! Please be  
careful.  
Sharp Edge  
WARNING  
Use caution when installing or modifying telephone lines. Never  
touch telephone wires or terminals that are not insulated unless  
the telephone line has been disconnected at the wall jack. Never  
install telephone wiring during a lightning storm. Never install a  
telephone jack in a wet location.  
Install equipment with a power cord near an AC power  
outlet/socket that is easily accessible.  
To reduce the risk of shock or fire, use only a No. 26 AWG or  
larger telecommunication line cord.  
Do not use a telephone in the vicinity of gas leak to report leak.  
vii  
 
Caution  
Lightning and power surges can damage this product! We  
recommend that you use a quality surge protection device on the  
AC power line and on the telephone line, or unplug the lines  
during a lightning storm.  
Do not use this product near appliances that use water, in a wet  
basement or near a swimming pool.  
Avoid using a telephone other than a cordless type during an  
electrical storm. There may be a remote risk of electric shock  
from lightning.  
Choosing a location  
Place the fax machine on a flat, stable surface that is free of vibration  
and shocks, such as a desk. Put the fax machine near a telephone  
jack and a standard, grounded power outlet. Choose a location where  
the temperature remains between 50°F and 95°F (10°-35°C).  
Caution  
Avoid placing the fax machine in a high-traffic area.  
Do not place near heaters, air conditioners, water, chemicals, or  
refrigerators.  
Do not expose the fax machine to direct sunlight, excessive heat,  
moisture, or dust.  
Do not connect the fax machine to electrical outlets controlled by  
wall switches or automatic timers.  
Disruption of power can wipe out information in the fax machine’s  
memory.  
Do not connect the fax machine to electrical outlets on the same  
circuit as large appliances or other Equipment that might disrupt  
the power supply.  
Avoid interference sources, such as speakers or the base units  
of cordless phones.  
NO !  
NO !  
NO !  
viii  
Quick Reference Guide  
Sending faxes  
Storing numbers  
Automatic transmission  
Storing One-Touch Dial  
numbers  
1
2
3
Insert the original face down  
in the ADF (up to 10 pages).  
1
2
Press Menu/Set, 6, 1.  
Enter the fax number you  
want to call.  
Press a One-Touch key  
where you want to store a  
number.  
Press Fax Start.  
3
4
5
6
Enter a number (up to 20  
digits), and then press  
Menu/Set.  
Enter a name (up to 15  
characters) or leave it blank,  
and then press Menu/Set.  
Receiving faxes  
Select Receive Mode  
1
Press Receive Mode to  
select FAX ONLY,  
FAX/TEL, TAD:ANSWER  
MACH.or MANUAL. If you  
select FAX/TEL, make sure  
you set Ring Delay and F/T  
Setting the F/T Ring Time  
(FAX/TEL mode only) on  
Press  
or  
toselect the  
type of number and press  
Menu/Set.  
Press Stop/Exit.  
Storing Speed-Dial numbers  
1
2
Press Menu/Set, 6, 2.  
Enter a two-digit Speed-Dial  
number (00-99).  
3
4
Press Menu/Set.  
Enter a number (up to 20  
digits), and then press  
Menu/Set.  
5
6
7
Enter a name (up to 15  
characters) or leave it blank,  
and then press Menu/Set.  
Press  
or  
toselect the  
type of number and press  
Menu/Set.  
Press Stop/Exit.  
ix  
Dialing operations  
One-Touch Dialing  
Making copies  
Making a single copy  
1
2
3
Insert the original face down  
in the ADF.  
1
Insert the original face down  
in the ADF.  
Press the One-Touch key  
where you want to call.  
2
Press Copy/Reports  
twice.  
Press Fax Start.  
Sorting multiple copies  
Speed-Dialing  
1
Insert the original face down  
in the ADF.  
1
Insert the original face down  
in the ADF.  
2
3
Press Copy/Reports.  
Enter the number of copies  
you want (up to 99).  
2
PressSearch/Speed-Dial  
then press  
,
#
and the  
two-digit Speed-Dial  
number  
Press Fax Start.  
4
5
Press Menu/Set.  
.
Press  
or  
to select  
3
SORT, and then press  
Copy/Reports.  
Search  
1
Insert the original face down Brother fax back system:  
in the ADF.  
In USA: 1-800-521-2846  
Brother Global Web Site:  
http://www.brother.com  
2
Press Search/Speed Dial  
and use the dial pad to enter  
the first letter of the name  
you are looking for.  
Frequently Asked Questions  
(FAQs) and Product Support  
3
4
Press  
or  
to search  
http://solutions.brother.com  
the memory.  
Brother Accessories & Supplies:  
Press Fax Start, when the  
LCD shows the name you  
want to call.  
In USA:1-888-879-3232 (voice)  
1-800-947-1445 (fax)  
http://www.brothermall.com  
In Canada: 1-877-BROTHER (voice)  
x
Table of Contents  
Fax Test Sheet and Product Registration  
Connecting an external telephone answering device  
Recording outgoing message (OGM) on an  
Installing fax machine, external two-line TAD and  
If you are Installing the Fax machine to  
xi  
Setting Tone and Pulse dialing mode  
(Canada Only) ........................................................4-8  
xii  
What does your telephone company’s ‘Distinctive  
Ring’ do? ..........................................................5-12  
Canceling a job while scanning, dialing and  
sending the original ................................................ 6-8  
xiii  
xiv  
Copy options: Single or Multiple copies, Sort/Stack,  
Reduce/Enlarge....................................................10-2  
These notices are in effect on models sold and  
used in the United States only.....................................11-1  
Federal Communications Commission (FCC)  
Declaration of Conformity (USA only) ..................11-3  
Industry Canada Compliance Statement  
(Canada only)...................................................11-4  
Clean the print head when you want to  
of your routine maintenance............................. 12-8  
xv  
Introduction  
1
Using this Guide  
Thank you for buying a Brother fax machine. This fax machine is  
simple to use, with LCD screen instructions to guide you through  
programming it. You can make the most of the fax machine by taking  
a few minutes to read this Guide.  
Finding information  
All the chapter headings and subheadings are listed in the Table of  
Contents. You will be able to find information about a specific feature  
or operation by checking the Index at the back of this Guide.  
Symbols used in this Guide  
Throughout this Guide you’ll see special symbols alerting you to  
important warnings, notes and actions. To make things clearer and  
to help you press the correct keys, we used special fonts and added  
some of the messages that will appear in the LCD.  
Bold  
Bold typeface identifies specific keys on the fax  
machine control panel.  
Italics  
Italicized typeface emphasizes an important point  
or refers you to a related topic.  
Warnings inform you what to do to avoid possible personal  
injury or damage to the machine.  
Notes tell you how you should respond to a situation that may  
arise or give tips about how the current operation works with  
other features.  
Improper Setup alerts you to devices and operations that are not  
compatible with the fax machine.  
INTRODUCTION 1 - 1  
       
Fax Test Sheet and Product Registration  
(USA only)  
After setting your Station ID, please fill in the Test Sheet included  
with the fax machine and fax it to Brother’s Automated Fax Response  
System as your first transmission. This will check that your fax  
machine is working properly.  
To get a response, you must have set up your Station ID.  
In USA only: 1-877-268-9575  
When your Test Sheet is received, a Confirmation Sheet and  
Product Registration form will be sent back to your fax machine.  
Please fill in the form and return it to complete your registration.  
1 - 2 INTRODUCTION  
   
Part names  
Front view  
4 Paper Wire  
3 Telephone  
Extension  
Line Cord  
5 Paper Tray  
2 Telephone  
Handset  
6 Paper Guides  
1 Handset  
Curled Cord  
7 Control Panel  
No. Name  
Description  
1
Handset Curled Cord  
To connect the machine and the telephone  
handset.  
2
3
Telephone Handset  
Telephone Line Cord  
You can call someone by using this.  
Connect the fax machine to a telephone wall  
jack.  
4
5
6
7
Paper Wire Extension  
Paper Tray  
Support paper here.  
Load paper here.  
Paper Guides  
Control Panel  
Press and slide it to fit the original width.  
Use the keys and display to control the fax  
machine.  
INTRODUCTION 1 - 3  
 
Rear view  
9 Telephone  
Line Jack  
8 External Telephone  
Line Jack  
No. Name  
Description  
8
External Telephone Line Plug in the modular plug on the external  
Jack  
telephone line here.  
9
Telephone Line Jack  
Plug in the modular plug on the telephone line  
here.  
1 - 4 INTRODUCTION  
Control panel overview  
1
2
13  
12  
3
11  
4
5
6
7
8
9
10  
LCD (Liquid Crystal Display)  
Displays messages to help you set  
up and operate your machine.  
Hook  
1
2
6
Lets you dial telephone and fax  
numbers without lifting the handset.  
Search/Speed Dial  
Hold/Caller ID  
7
Lets you dial stored phone and fax  
numbers by pressing # and a  
two-digit number. Also, lets you look  
up numbers stored in the dialing  
memory.  
Lets you place calls on hold. Also,  
lets you view or print the Caller ID  
list.  
Resolution  
Sets the resolution when you send a  
fax or make a copy.  
8
9
:
A
Dial Pad  
3
Dials phone and fax numbers and  
can be used as a keyboard for  
entering information into your  
machine.  
Stop/Exit  
Stops a fax, cancels an operation or  
exits from Menu mode.  
Fax Start  
Starts an operation, such as  
sending a fax.  
# key lets you switch the dialing type  
during a telephone call from  
"PULSE" to "TONE". (Canada Only)  
Copy/Reports  
Receive Mode  
4
5
With original in the ADF: Makes a  
copy. Without original in the ADF:  
Lets you access the Reports menu  
so you can select a report to print:  
HELP LIST, QUICK-DIAL,  
TRANSMISSION, FAX JOURNAL,  
TEL.INDEX, USER SETTINGSand  
MEMORY STATUSList.  
Use to select how your machine will  
handle incoming calls.  
Redial/Pause  
Re-dials the last number called.  
Also inserts a pause in autodial  
numbers.  
INTRODUCTION 1 - 5  
     
One-Touch Dial Keys  
B
C
These four keys give you instant  
access to previously stored phone  
and fax numbers.  
Navigation Keys:  
Menu/Set  
Lets you access the menu and  
programming mode and stores your  
settings in your machine.  
or  
Press to scroll forward or backward  
to set a menu selection.  
You can also use these keys to do  
an alphabetical search for the  
names of stored numbers.  
or  
Press to scroll through the menus  
and options.  
OR—  
You can press these keys to adjust  
the beeper, ring or speaker volume.  
1 - 6 INTRODUCTION  
 
About fax machines  
If you’ve never used a fax machine before, it might seem a little  
mysterious. But you’ll soon recognize the unusual fax tones on your  
phone line, and be able to send and receive faxes easily.  
Custom features  
Do you have Voice Mail on the phone line?  
If you have Voice Mail on the phone line where you will install your  
new fax machine, there is a strong possibility that Voice Mail and the  
fax machine may conflict with each other while receiving incoming  
calls.  
Why should there be problems?  
Since both the fax machines and Voice Mail will pick up the call after  
the number of rings you have set, each of them has the ability to keep  
the other from receiving calls.  
For example, if your Voice Mail is set to answer after two rings and  
the fax machine is set to answer after four, your Voice Mail will stop  
the fax machine from receiving faxes.  
If you set Voice Mail and the Brother machine to answer after the  
same number of rings, there is no way of knowing which one will  
answer first. It is important to remember that neither Voice Mail nor  
the fax machine can pass the call back to the other after the call has  
been answered.  
How can you avoid possible problems?  
A very good way to avoid problems like the one mentioned, is to get  
a second phone number on your present phone line.  
Many people with Voice Mail choose this service, which is called  
“Distinctive Ring”, and they are very satisfied with it. (See Distinctive  
Another way to avoid possible problems is to replace your Voice Mail  
with an answering machine. Your Brother fax machine is designed to  
work with an answering machine or TAD (telephone answering  
device).  
INTRODUCTION 1 - 7  
         
Fax tones and handshake  
When someone is sending a fax, the fax machine sends fax calling  
tones (CNG tones). These are quiet, intermittent beeps every  
4-seconds. You’ll hear them after you dial and press Fax Start and  
they will continue for about 60 seconds after dialing. During that time,  
the sending machine must begin the “handshake” with the receiving  
machine.  
Each time you use automatic procedures to send a fax, you are  
sending CNG tones over the phone line. You’ll soon learn to listen for  
these quiet beeps each time you answer a phone on your fax line, so  
you will know if you are receiving a fax message.  
The receiving fax responds with fax receiving tones, which are loud,  
chirping sounds. A receiving fax chirps for about 40 seconds over the  
phone line, and the LCD shows RECEIVE.  
If the fax machine is set to the FAX ONLYmode, it will answer every  
call automatically with fax receiving tones. If the other person hangs  
up, the fax machine will continue to send the “chirps” for about 40  
seconds, and the LCD continues to show RECEIVE. To cancel the  
receiving, press Stop/Exit.  
The fax ‘handshake’ is the time in which the sending machine’s CNG  
tones and the receiving machines “chirps” overlap. This must be for  
at least 2 to 4 seconds, so the fax machines can understand how  
each is sending and receiving the fax. The handshake cannot begin  
until the call is answered, and the CNG tones only last for about 60  
seconds after the number is dialed. So it is important for the receiving  
machine to answer the call in as few rings as possible.  
When you have an external Telephone Answering Device (TAD)  
on your fax line, your TAD will decide the number of rings before  
the call is answered.  
Pay special attention to the directions for connecting a TAD in  
1 - 8 INTRODUCTION  
 
ECM (Error Correction Mode)  
The Error Correction Mode (ECM) is a way for the fax machine to  
check a fax transmission while it is in progress. ECM transmissions  
are only possible between machines that both have this feature. If  
they do, you may send and receive fax messages that are  
continuously being checked by the machine.  
The fax machine must have enough memory for this feature to work.  
INTRODUCTION 1 - 9  
   
Connections  
Connecting an external telephone  
Your machine is equipped with a handset that you can use as a  
regular phone. However you can also connect a separate telephone  
(or telephone answering device) directly to the fax machine.  
Connect the modular plug on the telephone’s line cord to the jack  
labeled EXT. on the back side of the fax machine.  
.
Extension  
Telephone  
External  
Telephone  
Whenever this external phone (or TAD) is in use, the screen displays  
EXT. TEL IN USE, and, if the fax handset is lifted, an alarm sounds.  
To disconnect the call on the external phone and switch to the fax,  
lift the handset and press Hook.  
1 - 10 INTRODUCTION  
     
Connecting an external telephone answering  
device (TAD)  
Sequence  
You may choose to connect an answering device. However, when  
you have an external TAD on the same telephone line as the fax  
machine, the TAD answers all calls and the fax machine “listens” for  
fax calling (CNG) tones. If it hears them, the fax machine takes over  
the call and receives the fax. If it doesn’t hear CNG tones, the fax  
machine lets the TAD continue playing your outgoing message so  
your caller can leave you a voice message.  
The TAD must answer within four rings (the recommended setting is  
two rings). The fax machine cannot hear CNG tones until the TAD  
has answered the call, and with four rings there are only 8 to 10  
seconds of CNG tones left for the fax “handshake”. Make sure you  
carefully follow the instructions in this manual for recording your  
outgoing message. We do not recommend using the toll saver  
feature on your external answering machine if it exceeds four rings.  
If you do not receive all your faxes, you must reset the setting  
on your external TAD to four rings or less.  
If You Subscribe to your Telephone Company’s Distinctive Ring  
Service:  
You may connect an external TAD to a separate wall jack only  
if you subscribe to your telephone company’s Distinctive Ring  
service, have registered the distinctive ring pattern on the fax  
machine, use that number as a fax number and set your  
machine’s Receive mode to MANUAL. The recommended setting  
is four rings on the external TAD when you have the telephone  
company’s Distinctive Ring Service.  
If You Do Not Subscribe to Distinctive Ring Service:  
You must plug your TAD into the EXT. jack of the fax machine.  
If your TAD is plugged into a wall jack, both your fax machine  
and the TAD will try to control the phone line. (See illustration  
below.)  
INTRODUCTION 1 - 11  
       
Do not connect a TAD elsewhere on the same phone line  
(unless you have the Distinctive Ring service).  
TAD  
TAD  
Connections  
The external TAD must be plugged into the back side of the fax  
machine, into the jack labeled EXT. The fax machine cannot work  
properly if you plug the TAD into a wall jack (unless you are using  
Distinctive Ring).  
1
Plug the telephone line cord from the wall jack into the back side  
of the fax machine, in the jack labeled LINE.  
2
Plug the telephone line cord from your external TAD into the  
back side of the fax machine, in the jack labeled EXT. (Make  
sure this cord is connected to the TAD at the TAD’s telephone  
line jack, and not its telephone set jack.)  
3
Set your external TAD to four rings or less. (The fax machine’s  
Ring Delay setting does not apply.)  
4
5
6
Record the outgoing message on your external TAD.  
Set the TAD to answer calls.  
Set the Receive Mode to TAD:ANSWER MACH.  
1 - 12 INTRODUCTION  
   
Recording outgoing message (OGM) on an external TAD  
Timing is important in recording this message. The message sets up  
the ways to handle both manual and automatic fax reception.  
1
Record 5 seconds of silence at the beginning of your message.  
(This allows the fax machine time to listen for the fax CNG tones  
of automatic transmissions before they stop.)  
2
3
Limit your speaking to 20 seconds.  
End your 20-second message by giving your Fax Receive Code  
for people sending manual faxes. For example:  
“After the beep, leave a message or send a fax by pressing  
51 and Start.”  
We recommend beginning your OGM with an initial 5-second  
silence because the fax machine cannot hear fax tones over a  
resonant or loud voice. You may try omitting this pause, but if the  
fax machine has trouble receiving, then you must rerecord the  
OGM to include it.  
When you leave your machine set in TAD mode, all calls will be  
answered by the externally connected telephone answering device,  
and fax calls will be received automatically provided they come from  
a machine that sends standard Calling tones (CNG).  
.
Incoming Call  
The call is picked up  
by the TAD.  
(Recommended short  
TAD ring delay is 2  
rings.)  
The caller must press  
The external TAD  
outgoing message  
begins (recommended  
length of 20 seconds  
or less).  
Fax reception is  
automatically  
activated by  
fax tones.  
Start or enter your  
Fax Receive code  
to activate the  
machine and press  
Start.  
Auto dial  
fax call  
Manual  
fax call  
Voice call  
The fax message is  
received on paper.  
The caller leaves a  
voice message on the  
external TAD.  
The fax message  
is received on  
paper.  
The caller can also  
send a fax message  
after the voice message.  
INTRODUCTION 1 - 13  
 
Special line considerations  
Roll Over phone lines  
A roll over phone system is a group of two or more separate  
telephone lines that pass incoming calls to each other if they are  
busy. The calls are usually passed down or “rolled over” to the next  
available phone line in a preset order.  
The fax machine can work in a roll over system as long as it is the  
last number in the sequence, so the call cannot roll away. Do not put  
the fax machine on any of the other numbers; when the other lines  
are busy and a second fax call is received, the fax call would be  
transferred to a line that does not have a fax machine. The fax  
machine will work best on a dedicated line.  
Two-Line phone system  
A two-line phone system is nothing more than two separate phone  
numbers on the same wall outlet. The two phone numbers can be on  
separate jacks (RJ11) or combined into one jack (RJ14). Your  
machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks  
may be equal in size and appearance and both may contain four  
wires (black, red, green, yellow). To test the type of jack, plug in a  
two-line phone and see if it can access both lines. If it can, you must  
separate the line for the fax machine. (See Easy Receive on page  
5-5.)  
1 - 14 INTRODUCTION  
         
Converting telephone wall outlets  
There are three ways to convert to an RJ11 jack. The first two ways  
may require assistance from the telephone company. You can  
change the wall outlets from one RJ14 jack to two RJ11 jacks. Or,  
you can have an RJ11 wall outlet installed and slave or jump one of  
the phone numbers to it.  
The third way is the easiest: Buy a triplex adapter. You can plug a  
triplex adapter into an RJ14 outlet. It separates the wires into two  
separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1  
and 2). If the fax machine is on Line 1, plug the fax machine into L1  
of the triplex adapter. If the fax machine is on Line 2, plug it into L2  
of the triple adapter.  
Triplex Adapter  
RJ14  
RJ11  
RJ14  
INTRODUCTION 1 - 15  
 
Installing fax machine, external two-line TAD and two-line  
telephone  
When you are installing an external two-line telephone answering  
device (TAD) and a two-line telephone, the fax machine must be  
isolated on one line at both the wall jack and at the TAD. The most  
common connection is to put the fax machine on Line 2, which is  
explained in the following steps. The back of the two-line TAD must  
have two telephone jacks: one labeled L1 or L1/L2, and the other  
labeled L2. You will need at least three telephone line cords, the one  
that came with the fax machine and two for your external two-line  
TAD. You will need a fourth line cord if you add a two-line telephone.  
1
Place the two-line TAD and the two-line telephone next to the  
fax machine.  
2
Plug one end of the telephone line cord for the fax machine into  
the L2 jack of the triplex adapter. Plug the other end into the  
LINE jack on the back side of the fax machine.  
3
4
Plug one end of the first telephone line cord for your TAD into  
the L1 jack of the triplex adapter. Plug the other end into the L1  
or L1/L2 jack of the two-line TAD.  
Plug one end of the second telephone line cord for your TAD  
into the L2 jack of the two-line TAD. Plug the other end into the  
EXT. jack on the left side of the fax machine.  
Triplex Adapter  
Two Line Phone  
External Two Line TAD  
FAX machine  
You can keep two-line telephones on other wall outlets as always.  
There are two ways to add a two-line telephone to the fax machine’s  
wall outlet. You can plug the telephone line cord from the two-line  
telephone into the L1+L2 jack of the triplex adapter. Or, you can plug  
the two-line telephone into the TEL jack of the two-line TAD.  
1 - 16 INTRODUCTION  
   
Multi-Line Connections (PBX)  
Most offices use a central telephone system. While it is often  
relatively simple to connect the machine to a key system or a PBX  
(Private Branch Exchange), we suggest that you contact the  
company that installed your telephone system and ask them to  
connect the Fax machine for you. It is advisable to have a separate  
line for the Fax machine. You can then leave the Fax machine in FAX  
ONLY mode to receive faxes any time of day or night.  
If the Fax machine is to be connected to a multi-line system, ask your  
installer to connect the unit to the last line on the system. This  
prevents the unit from being activated each time a telephone call is  
received.  
As with all fax units, this machine must be connected to a two  
wire system. If your line has more than two wires, proper  
connection of the Fax machine cannot be made.  
If you are Installing the Fax machine to Work with a PBX  
1
2
3
It is not guaranteed that the unit will operate correctly under all  
circumstances with a PBX. Any cases of difficulty should be  
reported first to the company that handles your PBX.  
If all incoming calls will be answered by a switchboard operator,  
it is recommended that the Receive Mode be set to MANUAL. All  
incoming calls should initially be regarded as telephone calls.  
The Fax machine may be used with either pulse or tone dialing  
telephone service.  
Custom features on your phone line  
If you have Voice Mail, Call Waiting, RingMaster, an answering  
service, an alarm system or other custom feature on one phone line  
it may create a problem with the operation of your fax machine. (See  
INTRODUCTION 1 - 17  
         
Paper  
2
About paper  
Handling and using special paper  
Store paper in its original packaging, and keep it sealed. Keep the  
paper flat and away from moisture, direct sunlight and heat.  
Paper capacity of the paper tray  
Paper Size  
17 lb  
Number of sheets  
50  
30  
23.4 lb  
Paper specifications for the paper tray  
Weight  
17 to 23.4 lb (64 to 90 g/m2)  
Thickness  
0.003 to 0.0039 in. (0.08 to 0.10 mm)  
The fax machine can only scan an image 8.2 in. (208 mm) wide,  
regardless of how wide the paper is.  
Do not use paper:  
that are extremely shiny or highly textured  
that were previously printed by a printer  
that cannot be arranged uniformly when stacked  
that are made with a short grain  
that are curled, wrinkled paper, folded, ripped paper, or  
paper with staples, paper clips, paste, or tape attached.  
that are cardboard, newspaper, or fabric.  
2 - 1 PAPER  
             
How to load paper  
To load paper  
1
Fan the stack of paper well to avoid paper jams and mis-feeds.  
Tap the stack of paper  
so the edges are even.  
2
Gently insert the paper.  
Make sure the print side is towards you.  
Print Side  
Paper  
PAPER 2 - 2  
   
On-Screen Programming  
3
User-friendly programming  
The fax machine is designed to be easy to use with LCD on-screen  
programming using the navigation key. User-friendly programming  
helps you take full advantage of all the menu selections the fax  
machine has to offer.  
Since your programming is done on the LCD, we have created  
step-by-step on-screen instructions to help you program the fax  
machine. All you need to do is follow the instructions as they guide  
you through the menu selections and programming options.  
Menu table  
You can probably program the fax machine without the User’s Guide.  
But to help you understand the menu selections and options that are  
found in the fax machine programs, use the Menu table on page 3-4.  
You can program the fax machine by pressing Menu/Set  
followed by the menu numbers.  
For example to set RESOLUTIONto FINE:  
Press Menu/Set, 3, 4 and  
Press Menu/Set.  
or  
to select FINE.  
Memory Storage  
If there is a power failure, you will not lose your menu settings  
because they are stored permanently. Temporary settings (such as  
Contrast, Overseas Mode, and so on) will be lost. You may also have  
to reset the date and time.  
3 - 1 ON-SCREEN PROGRAMMING  
             
Navigation keys  
*Access the menu  
*Go to the next menu level  
*Accept an option  
*Scroll through the current  
menu level  
*Go back to the previous  
menu level  
*Go forward to the next  
menu level  
*Exit the menu  
You can access the menu mode by pressing Menu/Set.  
When you enter the menu, the LCD scrolls.  
SELECT ↑ ↓ & SET  
1.INITIAL SETUP  
2.SETUP RECEIVE  
3.SETUP SEND  
Press 1 for Initial Setup menu  
OR—  
Press 2 for Setup Receive menu  
OR—  
Press 3 for Setup Send menu  
OR—  
Press 4 for Cancel Job menu  
OR—  
4.CANCEL JOB  
Press 5 for Interrupt menu  
OR—  
5.INTERRUPT  
Press 6 for Set Quick-Dial menu  
OR—  
6.SET QUICK-DIAL  
Press 7 for Setup Reports menu  
OR—  
7.SETUP REPORTS  
8.REMOTE FAX OPT  
0.TEL SERVICE  
Press 8 for Remote Fax Option menu  
OR—  
Press 0 for Tel Service menu  
You can scroll more quickly through each menu level by pressing the  
arrow for the direction you want on or . Then set an option by  
pressing Menu/Set when that option appears on the LCD.  
Then the LCD shows the next menu level.  
ON-SCREEN PROGRAMMING 3 - 2  
   
Press  
or  
to scroll to your next menu selection.  
Press Menu/Set.  
When you finish setting an option, the LCD shows ACCEPTED.  
Use  
to scroll backward if you passed your choices or want  
to save keystrokes.  
3 - 3 ON-SCREEN PROGRAMMING  
To access the menu, press  
Menu/Set.  
to accept  
Stop  
to Exit  
Main Menu  
Menu Selections  
Options  
Descriptions  
Page  
1.INITIAL SETUP 1.DATE/TIME  
Enter date and time for  
LCD display and to print on  
transmissions.  
2.STATION ID  
Program the name and fax  
number to appear on each  
transmitted page.  
3.BEEPER  
OFF  
Adjust the volume level of  
the beeps when you press  
a key, an error occurs or a  
document is sent or  
received.  
LOW  
HIGH  
4.VOLUME  
AMPLIFY  
ON  
For the hearing-impaired,  
you can set the volume to  
the VOL AMPLIFY:ON  
setting on a permanent or  
temporary basis.  
(PERMANENT/  
TEMPORARY)  
OFF  
5.TONE/PULSE  
TONE  
Selects the dialing mode  
(For Canada Only)  
PULSE  
6.LOCAL  
LANGUAGE  
ENGLISH  
Allows you to change the  
LCD Language to French.  
See  
French  
manual.  
FRENCH  
(For Canada Only)  
2.SETUP RECEIVE 1.RING DELAY  
04  
03  
02  
01  
00  
Sets the number of rings  
before your fax machine  
answers in FAX/TEL or  
FAX ONLY mode.  
2.F/T RING TIME 70  
Sets the time for “F/T  
pseudo-ring” in FAX/TEL  
(F/T) Mode.  
40  
30  
20  
3.EASY RECEIVE  
ON  
Receive fax messages  
without pressing the  
Fax Start key.  
SEMI  
OFF  
* The factory setting (option) is shown in bold.  
ON-SCREEN PROGRAMMING 3 - 4  
   
To access the menu, press  
Menu/Set.  
to accept  
Stop  
to Exit  
Main Menu  
Menu Selections  
Options  
Descriptions  
Page  
2.SETUP RECEIVE 4.REMOTE CODE  
(Continued)  
ON  
Enter code to activate or  
deactivate the faxmachine  
from a remote location or  
to transfer a voice call from  
a cordless phone to your  
fax machine.  
(
51, #51)  
OFF  
5.REDUCTION  
AUTO  
100%  
93%  
Reduces size of image.  
87%  
75%  
6.PAPER  
LETTER  
LEGAL  
A4  
Selects size of paper for  
fax receiving  
7.POLLING RX  
Sets up your fax machine  
to poll another fax  
machine.  
3.SETUP SEND  
1.COVERPG SETUP NEXT FAX ONLY  
Automatically sends a  
programmable cover page  
or prints a sample  
coverpage.  
ON  
OFF  
PRINT SAMPLE  
2.COVERPAGE MSG  
3.CONTRAST  
Program a customized  
message for fax cover  
page.  
AUTO  
S.LIGHT  
S.DARK  
Change the lightness or  
darkness of the faxes you  
send.  
4.RESOLUTION  
STANDARD  
FINE  
Allows you to change  
resolutions page by page.  
S.FINE  
PHOTO  
5.OVERSEAS MODE ON  
OFF  
Special setting for  
international  
transmissions.  
6.CALL RESERVE  
ON  
You can send a fax, then  
speak or print a sample call  
back message.  
OFF  
PRINT SAMPLE  
* The factory setting (option) is shown in bold.  
3 - 5 ON-SCREEN PROGRAMMING  
To access the menu, press  
Menu/Set.  
to accept  
Stop  
to Exit  
Main Menu  
Menu Selections  
Options  
Descriptions  
Page  
3.SETUP SEND  
(Continued)  
7.DELAYED FAX  
Set your fax machine to  
send your documents  
later.  
8.POLLED TX  
9.MEMORY TX  
ON  
Set up your fax machine  
with a document to be  
retrieved by another fax  
machine.  
OFF  
NEXT FAX ONLY  
You can send faxes from  
memory  
.
ON  
OFF  
4.CANCEL JOB  
5.INTERRUPT  
Cancel a delayed fax or  
polling job.  
Send a fax now, even if  
you have your fax machine  
set to send a fax later, or if  
you have it set for Polling.  
6.SET  
QUICK-DIAL  
1.ONE-TOUCH  
DIAL  
Dial numbers stored in  
memory by pressing only  
one key.  
2.SPEED-DIAL  
Dial numbers stored in  
memory by pressing only  
four keys.  
3.SETUP GROUPS  
Set up a Group number for  
Broadcasting.  
7.SETUP REPORTS 1.TRANSMISSION  
ON  
Initial setup for  
Transmission Verification  
Report and Fax Journal  
period.  
OFF  
2.JOURNAL  
PERIOD  
EVERY 30 FAXES  
EVERY 6 HOURS  
EVERY 12 HOURS  
EVERY 24 HOURS  
EVERY 2 DAYS  
EVERY 7 DAYS  
OFF  
* The factory setting (option) is shown in bold.  
ON-SCREEN PROGRAMMING 3 - 6  
To access the menu, press  
Menu/Set.  
to accept  
Stop  
to Exit  
Main Menu  
Menu Selections  
Options  
Descriptions  
Page  
8.REMOTE FAX  
OPT  
1.FAX  
FWD/PAGING  
OFF  
Set your machine to  
forward faxes.  
FAX FORWARD  
PAGING  
2.FAX STORAGE  
ON  
Store incoming faxes in  
memory for Fax  
OFF  
Forwarding and Remote  
Retrieval.  
3.REMOTE ACCESS ---  
Set code for retrieving  
faxes.  
4.PRINT FAX  
Print incoming faxes  
stored in the memory.  
0.TEL SERVICE  
1.DISTINCTIVE  
ON  
Use with phone company  
Distinctive Ring service to  
register the ring pattern  
with your fax machine.  
OFF  
SET  
2.CALLER ID  
Register your AREA  
CODE to dial from the  
Caller ID log.  
* The factory setting (option) is shown in bold.  
3 - 7 ON-SCREEN PROGRAMMING  
 
Initial Setup  
4
Getting started  
Setting the Date and Time  
The fax machine displays the date and time, and if you set up the Station  
ID it prints on every fax you send. If there is a power failure, you may  
have to reset the date and time. All other settings will not be affected.  
1
2
Press Menu/Set, 1, 1.  
Enter the last two digits of the year.  
Press Menu/Set.  
1.DATE/TIME  
3
4
5
6
Enter two digits for the month.  
Press Menu/Set.  
(For example, enter 09 for September, or 10 for October.)  
Enter two digits for the day.  
Press Menu/Set.  
(For example, enter 06.)  
Enter the time in 24-Hour format.  
Press Menu/Set.  
(For example, enter 15:25 for 3:25 P.M.)  
Press Stop/Exit.  
The LCD now shows the date and time you set whenever the fax  
machine is in Standby mode.  
INITIAL SETUP 4 - 1  
         
Setting the Station ID  
You should store your name or company name and fax number to be  
printed on all fax pages that you send. The telephone number will  
appear only on cover pages and call back messages.  
1
2
Press Menu/Set, 1, 2.  
Enter your fax number (up to 20  
digits).  
2.STATION ID  
Press Menu/Set.  
You must enter a fax number to continue (up to 20 digits).  
If you do not enter a fax number, you cannot enter any more  
information.  
You can not enter a hyphen.  
3
4
Enter your telephone number (up to 20 digits).  
Press Menu/Set.  
Use the dial pad to enter your name (up to 20 characters).  
Press Menu/Set.  
Press Stop/Exit.  
The LCD will show the date and time.  
5
If the Station ID has already been programmed, the LCD will ask  
you to press 1 to make a change or 2 to exit without changing.  
4 - 2 INITIAL SETUP  
     
Entering text  
When you are setting certain menu selections, such as the Station  
ID, you may need to type text into the fax machine. Most number  
keys have three or four letters printed below them. The keys for 0, #  
and  
do not have printed letters because they are used for special  
characters.  
By pressing the appropriate number key repeatedly, you can access  
the character you want.  
Press Key  
one time  
two times  
three times  
four times  
2
3
4
5
6
7
8
9
A
D
G
J
B
E
H
K
N
Q
U
X
C
F
I
2
3
4
5
6
S
8
Z
L
M
P
T
O
R
V
Y
W
Inserting spaces  
To enter a space, press  
between characters.  
once between numbers and twice  
Making corrections  
If you entered a letter incorrectly and want to change it, press  
to  
move the cursor after the last correct letter. Then press Stop/Exit.  
All the letters above and to the right of the cursor will be deleted.  
Re-enter the correct characters. You can also back up and type over  
incorrect letters.  
Repeating letters  
If you need to enter a character that is on the same key as the  
previous character, press  
to move the cursor to the right.  
INITIAL SETUP 4 - 3  
           
Special characters and symbols  
or  
the special character or symbol you want. Then press Menu/Set to  
select it.  
Press , # or 0, and then press  
to move the cursor under  
Press  
for  
for  
for  
(space) ! " # $ % & ’ ( )  
: ; < = > ? @ [ ] ^ _  
É À È Ê Î Ç Ë Ö 0  
+ , - . /  
Press #  
Press 0  
NOTICE  
The Telephone Consumer Protection Act of 1991 makes it unlawful  
for any person to use a computer or electronic device to send any  
message via a telephone fax machine unless such messages  
clearly contain, in a margin at the top or bottom of each transmitted  
page, or on the first page of the transmission, the date and time it  
is sent and an identification of the business or other entity or other  
individual sending the message and the telephone number of the  
sending machines or such business, other entity or individual.  
In order to program this information into the fax machine, complete  
the steps described on page 4-2.  
4 - 4 INITIAL SETUP  
   
Setting the Beeper Volume  
You can change the beeper volume. The default (original) setting is  
LOW. When the beeper is on, the fax machine beeps every time you  
press a key or make a mistake and when a fax is being sent or  
received.  
1
Press Menu/Set, 1, 3.  
(LOW, HIGHor OFF)  
3.BEEPER  
2
3
Press  
or  
to select your option.  
When the LCD shows the option you want.  
Press Menu/Set.  
4
Press Stop/Exit.  
Setting the Speaker Volume  
You can adjust the speaker volume. Press Hook before you can  
adjust the volume, then press  
or  
to adjust the volume  
level. The display shows the setting you are choosing. Each key  
press changes the volume to the next setting. The new setting will  
remain until you change it again.  
INITIAL SETUP 4 - 5  
         
Choosing the Handset Volume  
(For Volume Amplify)  
Before you begin to use your machine, you must decide if you need  
to set the handset volume to VOL AMPLIFY:ON?for a user who is  
hearing-impaired. The AMPLIFY volume level complies with FCC  
standards.  
VOLUME AMPLIFY: OFF  
This default setting is appropriate if none of the users are  
hearing-impaired. During a conversation, users can press  
or  
on the control panel to adjust the volume to LOWor HIGH.  
When the handset is replaced, the handset volume will remain until  
you change it again.  
VOLUME AMPLIFY: ON–TEMPORARY  
This setting is appropriate if some of the users are hearing-impaired.  
During a conversation, users can press  
or  
on the  
control panel to adjust the volume to LOW, HIGHor AMPLIFY. When  
the handset is replaced, the handset volume returns to the default  
setting of LOW.  
VOLUME AMPLIFY:ON–PERMANENT  
Choose VOL AMPLIFY:ON?PERMANENT?if all of the users are  
hearing-impaired. During a conversation, users can press  
on the control panel to adjust the volume to LOW, HIGHor  
AMPLIFY. When the handset is replaced, the handset volume  
returns to the default setting of AMPLIFY.  
or  
When you press  
or  
on the control panel to adjust  
the volume, the LCD shows the setting you are choosing. Each  
key press changes the volume to the next setting.  
It is important that you do not choose PERMANENT unless all  
users are hearing-impaired. Otherwise, the default setting of  
AMPLIFY may damage the hearing of some users.  
4 - 6 INITIAL SETUP  
   
Setting Volume Amplify  
Volume Amplify), page 4-6 before you do the following steps:  
1
2
Press Menu/Set, 1, 4.  
Press or to select  
VOL AMPLIFY:OFF?if none of the users are hearing-impaired  
4.VOLUME AMPLIFY  
and go to Step 4.  
OR—  
If some or all of the users are hearing-impaired, select  
VOL AMPLIFY:ON?.  
Press Menu/Set.  
3
Press  
hearing-impaired.  
or  
to select PERMANENT?if all the users are  
OR—  
Select TEMPORARY?if only some of the users are  
hearing-impaired.  
4
5
Press Menu/Set.  
Press Stop/Exit.  
Setting the Ring Volume  
You can adjust the ring volume when your machine is idle. You can  
select a ring volume level or press until the ring is off.  
Press  
or  
to adjust the volume level. With each key  
press, your machine rings so you can hear the current setting and the  
screen displays the setting you are choosing. Each key press  
changes the volume to the next setting. The new setting will remain  
until you change it again.  
INITIAL SETUP 4 - 7  
           
Memory Storage  
In the event of a power failure, all settings in the INITIAL SETUP,  
SETUP RECEIVEand SET QUICK-DIALplus the COVERPG SETUP  
and COVERPAGE MSG(from SETUP SEND) operations are stored  
permanently. You may have to reset the date and time.  
Setting Tone and Pulse dialing mode  
(Canada Only)  
1
2
Press Menu/Set, 1, 5.  
5.TONE/PULSE  
Press  
or  
to select PULSE(or  
TONE).  
Press Menu/Set.  
Press Stop/Exit.  
3
Setting up your area code (USA only)  
If you must dial the area code to call within your area code, do not  
enter this setting.  
1
2
Press Menu/Set, 0, 2.  
2.CALLER ID  
Use the dial pad to enter your area  
code, and then press Menu/Set.  
AREA CODE:000  
AREA CODE:908  
3
Press Stop/Exit.  
4 - 8 INITIAL SETUP  
           
s
Setup Receive  
5
Basic receiving operations  
Choosing the Receive Mode  
There are four different Receive Modes for the fax machine. You can  
choose the mode that best suits your needs.  
LCD  
How it works  
When to use it  
FAX ONLY  
The fax machine  
For dedicated fax lines.  
automatically answers  
every call as a fax.  
(automatic receive)  
FAX/TEL*  
(fax and telephone)  
The faxmachine controls Use this mode if you expect to receive lots of fax  
the line and  
messages and few telephone calls. You cannot  
have an answering machine on the same line, even  
if it is on a separate wall jack (phone socket) on the  
automatically answers  
every call. If the call is a  
fax it will receive the fax. same line. You cannot use the telephone  
If the call is not a fax it will company’s Voice Mail in this mode.  
ring(pseudo/double ring)  
for you to pick up the call.  
TAD:ANSWER MACH.  
The external answering  
device (TAD)  
automatically answers  
every call.  
Voice messages are  
stored on the external  
TAD. Fax messages are  
printed.  
Use this mode if you have an external answering  
machine on your phone line.  
The TAD setting works only with an external  
answering machine. Ring Delay and F/T Ring Time  
do not work in this setting.  
(with an external  
answering machine)  
MANUAL  
(manual receive)  
You control the phone  
line and must answer  
every call yourself.  
Use this mode when you are using a computer  
modem on the same line or if you don’t receive  
many fax messages or with Distinctive Ring.  
If you hear fax tones, wait until the machine takes  
over the call, then hang up. (See Easy Receive on  
* In FAX/TELmode you must set the Ring Delay and F/T Ring Time.  
If you have extension phones on the line, keep the Ring Delay set to  
4 rings.  
SETUP RECEIVE 5 - 1  
             
Current Receive Mode  
MAN: MANUAL  
FAX: FAX ONLY  
F/T: FAX/TEL  
09/06 15:25 FAX  
TAD: ANSWER MACH.  
To select or change your Receive Mode  
1
Press Receive Mode.  
The screen displays your current  
selection.  
FAX ONLY  
FAX/TEL  
TAD:ANSWER MACH.  
MANUAL  
2
Continue to press Receive Mode until your new selection  
appears. After 2 seconds, the screen returns to the date and  
time display, along with your new Answer Mode setting.  
If you are changing Answer Mode while in another operation,  
the screen returns to the current operation display.  
5 - 2 SETUP RECEIVE  
   
Setting the Ring Delay  
The Ring Delay sets the number of times the fax machine rings  
before it answers in FAX ONLYor FAX/TELmode. If you have  
extension phones on the same line as the fax machine or subscribe  
to the telephone company’s Distinctive Ring service, keep the Ring  
Delay setting of 4.  
1
2
Press Menu/Set, 2, 1.  
Press or to select how many  
times the line rings before the fax machine answers (00-04).  
1.RING DELAY  
Press Menu/Set.  
(If you select 00, the line won’t ring at all.)  
Press Stop/Exit.  
3
SETUP RECEIVE 5 - 3  
     
Setting the F/T Ring Time (FAX/TEL mode only)  
If you set the Receive Mode to FAX/TEL, you’ll need to decide how  
long the fax machine will signal you with its special pseudo/double-ring  
when you have a voice call. (If it’s a fax call, the fax machine prints the  
fax.) This ringing happens after the initial ringing from the phone  
company. Only the fax machine rings (for 20, 30, 40 or 70 seconds)  
and no other phones on the same line will ring with the special  
pseudo/double-ring. However, you can answer the call on any  
extension phone (in a separate wall jack/phone socket) on the same  
1
2
Press Menu/Set, 2, 2.  
Press or to select how long  
the fax machine will ring to alert you that you have a voice call.  
2.F/T RING TIME  
Press Menu/Set.  
3
Press Stop/Exit.  
Even if the caller hangs up during the pseudo/double-ringing,  
the fax machine will continue to ring for the set time.  
5 - 4 SETUP RECEIVE  
     
Easy Receive  
When you use this feature, you don’t have to press Fax Start or the  
Fax Receive Code  
5 1 when you answer a fax call. Selecting ON  
allows the fax machine to receive fax calls automatically, even if you  
lift the handset of an extension or external phone. When you see  
RECEIVEon the LCD or when you hear “chirps” through the handset  
of an extension phone connected to another wall jack (phone  
socket), just replace the handset and the fax machine will do the rest.  
SEMIlets the machine receive the call only if you’ve answered it at  
the fax machine. Selecting OFFmeans you’ll have to activate the fax  
machine yourself by lifting the handset of the machine or an external  
phone, and then press Fax Start on the fax machine—OR—by  
pressing  
5 1 if you are not at the fax machine. (See Operation  
If this feature is set to ON, but the fax machine doesn’t connect  
a fax call when you lift a phone handset, press the Fax Receive  
code  
5 1.  
At the fax machine lift the handset, and then press Fax Start.  
1
2
Press Menu/Set, 2, 3.  
3.EASY RECEIVE  
Use  
or  
to select ON, SEMIor  
OFF.  
Press Menu/Set.  
Press Stop/Exit.  
3
SETUP RECEIVE 5 - 5  
       
Printing a reduced incoming fax  
If you choose AUTO, the fax machine automatically reduces an  
incoming fax to fit on one page of letter or legal size paper,  
regardless of the paper size of the original. The fax machine  
calculates the reduction ratio by using the page size of the original  
and your Paper Size setting (Menu, 2, 6).  
1
2
Press Menu/Set, 2, 5.  
Use or to select the  
reduction ratio you want–Auto, 100%, 93%, 87%, or 75%.  
Choose 100%if you don’t want a reduction.  
5.REDUCTION  
Press Menu/Set.  
Press Stop/Exit.  
3
If you receive faxes that are split onto two pages, turn on this  
setting.  
Recommended Reductions  
If your paper is letter size (8.5" × 11"), and the incoming fax is  
letter size, select 93%  
A4, select 87%  
legal size, select 75%.  
If your paper is legal size (8.5" × 14"), and the incoming fax is  
letter size, select 100%  
A4, select 100%  
legal size, select 93%.  
5 - 6 SETUP RECEIVE  
         
Setting Paper Size  
You can use three sizes of paper for printing your faxes—letter, legal  
and A4. When you change the kind of paper in the paper tray, you  
will need to change the setting for paper size, so your machine will  
know how to fit the incoming fax on the page. You can also select the  
level of page reduction to fit the paper in your machine.  
1
2
Press Menu/Set, 2, 6.  
Press or to select LETTER,  
LEGALor A4.  
6.PAPER  
Press Menu/Set.  
3
Press 1 if you want to change the  
CHANGE REDUCTION  
1.YES 2.NO  
reduction setting.  
OR—  
Press 2 to go to Step 5.  
4
5
Press  
or  
to select AUTO, 100%, 93%, 87%or 75%.  
Press Menu/Set.  
Press Stop/Exit.  
Receiving a fax at the end of a conversation  
At the end of a conversation you can ask the other party to fax you  
information before you both hang up.  
1
Ask the other party to place the original in their machine and to  
press Start. Tell the other party to wait until the fax machine  
sends receiving tones (chirps) before hanging up.  
2
When you hear the other machine’s CNG tones (beeps), press  
Fax Start.  
The LCD shows:  
RECEIVE  
3
Replace the handset.  
SETUP RECEIVE 5 - 7  
         
Advanced receiving operations  
Operation from extension telephones  
If you answer a fax call on an extension telephone, or an external  
telephone in the EXT. jack, you can make the fax machine take the  
call by using the Fax Receive Code. When you press the Fax  
Receive Code  
5 1, the fax machine starts to receive a fax.  
If the fax machine answers a voice call and pseudo/double-rings for  
you to take over, use the Telephone Answer Code # 5 1 to take the  
call at an extension phone. (See Setting the F/T Ring Time (FAX/TEL  
If you answer a call and no one is on the line, you should assume that  
you’re receiving a manual fax.  
At an extension phone (on a separate telephone wall  
jack/socket), press  
and then hang up.  
5 1, wait for fax-receiving tones (chirps),  
At an external phone (connected to the fax machine’s EXT jack),  
press  
5 1 and wait for the phone to be disconnected before  
you hang up (the LCD shows RECEIVE).  
Your caller will have to press Start to send the fax.  
For FAX/TEL mode only  
When the fax machine is in FAX/TEL mode, it will use the F/T Ring  
Time (pseudo/double-ringing) to alert you to pick up a voice call.  
If you’re at an extension or external phone, you’ll need to lift the  
handset during the F/T Ring Time and then press # 5 1 between the  
double rings. If no one is on the line, or if someone wants to send you  
a fax, send the call back to the fax machine by pressing  
5 1.  
5 - 8 SETUP RECEIVE  
               
Using a cordless external handset  
If your cordless telephone is connected to the EXT. jack of the fax  
machine and you typically carry the cordless handset elsewhere, it is  
easier to answer calls during the Ring Delay. If you let the fax  
machine answer first, you will have to answer using the cordless and  
then go to the fax machine so you can press Hook to transfer the  
call to the cordless handset.  
Changing the remote codes  
Remote Codes might not work with some telephone systems. The  
preset Fax Receive Code is  
Code is # 5 1.  
5 1. The preset Telephone Answer  
If you are always disconnected when accessing your external  
TAD remotely, try changing the Fax Receive Code and  
Telephone Answer Code to other three-digit codes (such as  
# # # and 9 9 9).  
1
2
Press Menu/Set, 2, 4.  
4.REMOTE CODE  
Press  
or  
to select ON(or OFF).  
Press Menu/Set.  
3
4
5
If you want to, enter a new Fax Receive Code.  
Press Menu/Set.  
If you want to, enter a new Telephone Answer Code.  
Press Menu/Set.  
Press Stop/Exit.  
SETUP RECEIVE 5 - 9  
         
Printing a fax from the memory  
If you set Fax Storage to ON for Remote Retrieval, you can still print  
a fax from the memory when you are at the fax machine. (See Setting  
1
2
Press Menu/Set, 8, 4.  
Press Fax Start.  
4.PRINT FAX  
Polling  
Polling is the process of retrieving faxes from another fax machine.  
You can use the fax machine to ‘poll’ other machines, or you can  
have someone poll the fax machine.  
Everyone who is involved in Polling needs to set up their fax  
machines for Polling. When someone polls the fax machine to  
receive a fax, they pay for the call. If you poll someone’s fax machine  
to receive a fax, you pay for the call.  
Some fax machines do not respond to the Polling feature.  
Setting up Polling Receive  
Polling Receive is when you call another fax machine to receive a fax  
from it.  
1
2
Press Menu/Set, 2, 7.  
Enter the fax number you are  
polling.  
7.POLLING RX  
3
Press Fax Start.  
The LCD shows DIALING.  
5 - 10 SETUP RECEIVE  
               
Setting up Sequential Polling Receive  
The fax machine can ask for faxes from several fax units in a single  
operation (Sequential Polling Receive). Afterwards, a Sequential  
Polling Report will be printed.  
1
2
Press Menu/Set, 2, 7.  
Enter the fax machines you want to  
poll. You must press Menu/Set between each fax number.  
7.POLLING RX  
3
Press Fax Start. The fax machine will poll each number or  
Group number in turn to receive a fax.  
Press Stop/Exit while the machine is dialing to cancel the  
polling process.  
To cancel all sequential polling receive jobs, press Menu/Set  
,
4.  
SETUP RECEIVE 5 - 11  
   
Telephone services  
The fax machine supports the Distinctive Ring telephone service that  
some telephone companies offer.  
If you have Voice Mail, Call Waiting, Call Waiting/Call ID,  
RingMaster, an answering service, an alarm system or other  
custom features on your telephone line, it may affect the way the  
If you have Voice Mail on your phone line, please read the  
following carefully.  
Distinctive Ring  
Brother uses the term ‘Distinctive Ring’ but different telephone  
companies have other names for this service such as SmartRing,  
RingMaster, Teen-Ring, Indent-a-Call or Indent-a-Ring.  
What does your telephone company’s ‘Distinctive Ring’ do?  
Your telephone company’s Distinctive Ring service allows you to  
have more than one number on the same phone line. If you need  
more than one phone number, it is cheaper than paying for an  
extra line. Each phone number has its own distinctive ring pattern,  
so you will know which phone number is ringing. This is one way you  
can have a separate phone number for the fax machine.  
Please call your telephone company for availability and rates.  
What does Brother’s ‘Distinctive Ring’ do?  
The Brother fax machine has a Distinctive Ring feature that allows  
you to use the fax machine to take full advantage of the telephone  
company’s Distinctive Ring service. The new phone number on your  
line can just receive faxes.  
You must pay for your telephone company’s Distinctive Ring  
service before you program the fax machine to work with it.  
5 - 12 SETUP RECEIVE  
           
Do you have Voice Mail?  
If you have Voice Mail on the phone line that you will install your new  
fax machine on, there is a strong possibility that Voice Mail and the  
fax machine will conflict with each other while receiving incoming  
calls. However, this Distinctive Ring feature allows you to use  
more than one number on your line, so both Voice Mail and the  
fax machine can work together without any problems. If each  
one has a separate phone number, neither will interfere with the  
other’s operations.  
If you decide to get the Distinctive Ring service from the telephone  
company, you will need to follow the directions below to ‘register’ the  
new Distinctive Ring pattern they give you. This is so your fax  
machine can recognize its incoming calls.  
You can change or cancel the Distinctive Ring pattern at any  
time. You can switch it off temporarily, and turn it back on later.  
When you get a new fax number, make sure you reset this  
feature.  
Before you choose the ring pattern to register  
You can only register one Distinctive Ring pattern with the fax  
machine. Some ring patterns cannot be registered. The ring patterns  
below are supported by the Brother fax machine. Register the one  
your telephone company gives you.  
Ring  
Pattern  
Rings  
1
long-long  
2
3
4
short-long-short  
short-short-long  
very long (normal pattern)  
If the ring pattern you received is not on this chart, please call  
your telephone company and ask for one that is shown.  
SETUP RECEIVE 5 - 13  
   
The fax machine will only answer calls to its registered number.  
The first two rings are silent on the fax machine. This is because  
the fax must «listen» to the ring pattern (to compare it to the  
pattern that was ‘registered’). (Other telephones on the same line  
will ring.)  
If you program the fax machine properly, it will recognize the  
registered ring pattern of the ‘fax number’ within 2 ring patterns  
and then answer with a fax tone. When the ‘voice number’ is  
called, the fax machine will not answer.  
Registering the Distinctive Ring pattern  
Very important  
After you have set the Distinctive Ring feature to ON, the receive  
mode is set to MANUALautomatically. Unless you have a TAD or  
Voice Mail set up on the Distinctive Ring number, MANUALmode  
means you must answer all the calls yourself. You can not change  
the receive mode to the other mode while the Distinctive Ring is set  
to on.  
1
2
Press Menu/Set, 0, 1.  
Press or to select SET?.  
Press Menu/Set.  
Press or to select the stored ring pattern you want to use.  
1.DISTINCTIVE  
3
Press Menu/Set.  
(You will hear each pattern as you scroll through the four  
patterns. Make sure you choose the pattern that the telephone  
company gave you.)  
4
Press Stop/Exit.  
Distinctive Ring is now set to on.  
Turning off the Distinctive Ring  
1
2
Press Menu/Set, 0, 1.  
Press or to select OFF.  
1.DISTINCTIVE  
Press Menu/Set.  
Press Stop/Exit.  
3
5 - 14 SETUP RECEIVE  
     
Caller ID  
The Caller ID feature of your machine lets you use the Caller ID  
subscriber service offered by many local telephone companies. After  
at least two rings, the LCD shows the telephone number of your  
caller (or up to 16 characters of the name, if available). Once you pick  
up the handset the Caller ID information disappears from the LCD,  
but the call information remains stored in the Caller ID memory.  
CALL PICKUP remains on the LCD when no Caller ID information was  
transmitted  
OUT OF AREA means the call originates outside your Caller ID service area  
PRIVATE CALL means the caller has intentionally blocked transmission of  
information  
Caller ID service varies with different carriers. Call your local  
telephone company to determine the kind of service available in your  
area.  
Caller ID Log  
Your machine stores up to 30 of the last Caller IDs received into your  
machine’s memory in the Caller ID Log. When the thirty-first call  
comes in, information about the first call is erased. You can print the  
report or scroll through Caller ID information to review those calls  
made to your machine.  
SETUP RECEIVE 5 - 15  
       
Printing the Caller ID Log  
1
2
Press Hold/Caller ID.  
CALLER ID LOG  
To print the Caller ID Log, press  
Fax Start.  
PRESS START KEY  
Viewing the Caller ID Log  
1
2
Press Hold/Caller ID.  
CALLER ID LOG  
After two seconds, press  
to scroll through the Caller ID Log.  
or  
01)MARY HENDERSON  
02)TOM HENDERSON  
03)ABC COMPANY  
3
4
When you want to see detailed  
information for a displayed ID  
(phone number and date and time  
call was received) press  
Menu/Set.  
03)ABC COMPANY  
03)9087772837  
03)02/01 12:00  
DIAL:PRESS START  
To continue viewing the Caller ID  
Log (Step 2), press  
or  
.
OR—  
To exit the Caller ID Log, press Stop/Exit.  
5 - 16 SETUP RECEIVE  
         
Returning a call from the Log  
You can scroll through the Caller ID Log and select a call to return  
automatically.  
(See page 5-15.)  
(For USA Only) You must set up your AREA CODE in advance.  
1
2
Press Hold/Caller ID.  
CALLER ID LOG  
03)ABC COMPANY  
03)9087772837  
03)02/01 12:00  
DIAL:PRESS START  
Press or to scroll through the  
Caller ID Log and when you see a  
call you want to return immediately,  
press Menu/Set.  
To begin dialing, press Fax Start.  
Begin speaking when the other  
party answers.  
3
4
This feature may not be available in certain areas of the USA  
and Canada.  
If your dialing plan does not follow the standard 1 + area code +  
7-digit number dialing system for calling outside your area code,  
you may experience problems returning calls automatically from  
the Caller ID Log. Your machine will automatically dial “1” plus  
the area code for any number that does not originate in your  
area code. If this is not the procedure followed by your dialing  
plan you will not be able to return calls automatically.  
SETUP RECEIVE 5 - 17  
 
Registering a Caller ID number  
You can set up a caller in the Caller ID Log as a One-Touch or Speed  
Dial number.  
1
2
Press Hold/Caller ID.  
After two seconds, press  
to scroll through the Log and when you see a caller you want to  
CALLER ID LOG  
or  
register, press Menu/Set.  
3
To register the caller as a  
One-Touch number, press the  
One-Touch key where you want the  
03)ABC COMPANY  
03)9087772837  
number to be stored.  
03)02/01 12:00  
OR—  
DIAL:PRESS START  
To register the caller as a  
Speed-Dial number, press Search/Speed Dial and use the  
dial pad to press the two-digit location code (00–99), and then  
press Menu/Set.  
If the LCD shows REGISTERED, the quick-dial location already  
has a number.  
4
5
Enter the caller’s name, and then  
press Menu/Set.  
NAME:  
Press  
or  
to select the type of number, and then press  
Menu/Set:  
a fax number  
FAX  
a telephone (voice) number  
TEL  
both a fax and telephone number  
FAX/TEL  
CHAIN  
a number (usually an access code) for chain dialing.  
6
Return to Step 2 to store another quick-dial number.  
OR—  
Press Stop/Exit.  
5 - 18 SETUP RECEIVE  
 
Call Waiting/Caller ID  
The Call Waiting/Caller ID feature lets you use the Call  
Waiting/Caller ID service offered by many local telephone  
companies. This feature displays the telephone number (or name, if  
available) of Call Waiting callers on your machine’s LCD.  
1
To answer a Call Waiting signal while you’re talking on the  
phone, ask the other party if you can put them on Hold to catch  
the other call. The LCD shows the Caller ID.  
2
3
Press Search/Speed Dial to switch to the second call.  
To switch back to the first call, press Search/Speed Dial  
again.  
Either caller can hang up at any time. However, if you hang up  
you will disconnect both callers.  
SETUP RECEIVE 5 - 19  
   
Setup Send  
6
How to dial  
There are four ways to dial.  
Manual dialing  
Press all of the digits of the phone or fax number.  
One-Touch dialing  
Press the One-Touch key of the location you want to call.  
Speed-dialing  
Press Search/Speed Dial, #, and then the two digit Speed-Dial  
two digit number  
6 - 1 SETUP SEND  
         
Search  
You can search for names you have stored in One-Touch and  
Speed-Dial memories. Press Search/Speed Dial. To search for  
numbers alphabetically by name, enter the first letter of the name by  
using the dial pad. Press  
or  
To search numerically  
To search alphabetically  
SETUP SEND 6 - 2  
 
How to fax  
Automatic transmission  
This is the easiest way to send a fax.  
IMPORTANT: Do not pick up the handset or press Hook.  
1
2
Insert the original face down, top edge first in the ADF.  
Adjust the paper guides to fit the width of your original.  
Paper Guides  
3
4
Enter the fax number using One-Touch, Speed-Dial, Search or  
the dial pad.  
(See One-Touch dialing, Speed-dialing and Search, pages 6-1  
to 6-2.)  
Press Fax Start.  
The ADF can hold up to 10 pages, feeding each one individually  
through the fax machine. Use standard 17 lb-23.4 lb (64 g/m2  
-90 g/m2) paper when using the ADF; if you are using heavier  
paper, feed each sheet individually to prevent paper jams.  
Press Resolution (before you send the fax) to select the  
resolution for the document you are sending. If you wish to send  
in STANDARDresolution, i.e. a general fax with no graphics, then  
the default is STANDARD, and the resolution button need not be  
6 - 3 SETUP SEND  
       
Out of memory message  
If you get an OUT OF MEMORYmessage while scanning the first page  
of a fax, press Stop/Exit to cancel the scan. If you get an OUT OF  
MEMORYmessage while scanning a subsequent page, you will have  
the option to press Fax Start to send the pages scanned so far, or  
to press Stop/Exit to cancel the operation.  
Manual transmission  
Manual transmission lets you hear the dialing, ringing and  
fax-receiving tones while sending a fax.  
1
2
Insert the original face down in the ADF.  
Pick up the handset and listen for a dial tone.  
OR—  
Press Hook and listen for a dial tone.  
3
Enter the fax number you want to call. (You can enter the digits  
using the dial pad, or you can enter a One-Touch or Speed-Dial  
number, or you can call using Search/Speed Dial.)  
(See One-Touch dialing, page 7-1.)  
4
5
When you hear the fax tone,  
press Fax Start.  
If you’re using the handset, hang up.  
SEND  
SETUP SEND 6 - 4  
     
Sending a fax at the end of a conversation  
At the end of a conversation you can send a fax to the other party  
before you both hang up.  
1
2
Ask the other party to wait for fax tones (beeps) and then press  
Start before hanging up.  
Insert the original face down in the ADF.  
Press Fax Start.  
The LCD shows:  
SEND  
3
Replace the handset.  
6 - 5 SETUP SEND  
   
Basic sending operations  
Sending faxes using multiple settings  
When you send a fax you can choose any combination of these  
settings: contrast, resolution, overseas mode, delayed fax timer,  
polling transmission or memory transmission. After each setting is  
accepted, the LCD will ask if you want to enter more settings:  
Press 1 to select more settings. The LCD will return to the SETUP  
SENDmenu.  
OR—  
Press 2 if you have finished choosing settings and go to the next  
step.  
Contrast  
If your original is very light or very dark, you may want to set the contrast.  
Use S.LIGHTto make the original darker.  
Use S.DARKto make the original lighter.  
1
Insert the original face down in the  
ADF.  
3.CONTRAST  
Press Menu/Set, 3, 3.  
2
3
Press  
or  
to select AUTO, S.LIGHTor S.DARK.  
Press Menu/Set.  
Press 1 if you want to choose more  
settings and the LCD will return to  
the SETUP SENDmenu.  
ACCEPTED  
OTHER SETTINGS?  
1.YES 2.NO  
OR—  
Press 2 if you have finished  
choosing settings for this page, and then go to Step 4.  
4
5
Enter a fax number.  
Press Fax Start to send the fax.  
The fax machine starts scanning the first page.  
SETUP SEND 6 - 6  
           
Fax resolution  
When you have an original in the ADF you can use the Resolution  
key to change the setting temporarily (for this fax only). Press  
Resolution repeatedly until the LCD shows the setting you want.  
OR—  
You can change the default setting.  
1
2
Press Menu/Set, 3, 4.  
Press or to select the  
resolution you want.  
Press Menu/Set.  
Press Stop/Exit.  
4.RESOLUTION  
3
STANDARD  
FINE  
Suitable for most typed documents.  
Good for small print and transmits a little  
slower than Standard resolution.  
S. FINE  
PHOTO  
Good for small print or artwork and transmits  
slower than Fine resolution.  
Use when the original has varying shades of  
gray. This has the slowest transmission  
time.  
Manual and automatic fax redial  
If you are sending a fax manually and the line is busy, press  
Redial/Pause, and then press Fax Start to try again. If you want  
to make a second call to the last number dialed, you can save time  
by pressing Redial/Pause and Fax Start.  
Redial/Pause only works if you dialed from the control panel.  
If you are sending a fax automatically and the line is busy, the fax  
machine will automatically redial one time after five minutes.  
6 - 7 SETUP SEND  
         
Canceling a job while scanning, dialing and  
sending the original  
You can cancel a job while you are scanning it into memory by  
pressing Stop/Exit.  
You can also cancel a job while the fax machine is dialing or sending  
the original by pressing Stop/Exit.  
Canceling a scheduled job  
You can cancel a fax job that is waiting in memory.  
1
2
Press Menu/Set, 4.  
Any jobs that are waiting will appear  
on the LCD.  
4.CANCEL JOB  
If you have more than two jobs waiting, press  
the job you want to cancel.  
or  
to select  
Press Menu/Set.  
OR—  
If you only have one job waiting, go to Step 3.  
Press 1 to cancel.  
OR—  
Press 2 to exit without canceling.  
To cancel another job go to Step 2.  
Press Stop/Exit.  
3
4
SETUP SEND 6 - 8  
           
Advanced sending operations  
Electronic Cover Page  
The cover page is sent to the receiving party’s machine. Your cover  
page includes the name stored in the One-Touch or Speed-Dial  
memory, if you have used a quick-dial number to make the call.  
The cover page indicates the fax is from your Station ID, and the  
number of pages you are sending. If you have COVERPG SETUPset  
pages on the cover page remains blank.  
You can select a comment to include on  
your cover page, or you can select  
1.COMMENT OFFif you do not wish to  
include a comment.  
As well as using one of the comments  
shown on the right, you can also enter up  
1.COMMENT OFF  
2.PLEASE CALL  
3.URGENT  
4.CONFIDENTIAL  
to two customized messages, each 27 characters long.  
Cover Page for Next Fax Only  
Make sure Station ID is set up. (See Setting the Station ID on page  
4-2.) This feature does not work without the Station ID.  
You can set the fax to send a cover page with a particular document.  
This cover page will include the number of pages in your document.  
1
2
3
Insert the original face down in the ADF.  
Press Menu/Set, 3, 1.  
Press Menu/Set when the screen  
displays NEXT FAX ONLY.  
1.COVERPG SETUP  
4
5
Press  
or  
to select ON(or OFF), and press Menu/Set.  
Press  
comment selections.  
or  
to view the  
1.COMMENT OFF  
2.PLEASE CALL  
3.URGENT  
6
7
Press Menu/Set when the screen  
displays your selection.  
4.CONFIDENTIAL  
5. (user defined)  
6. (user defined)  
Enter two digits to indicate the  
number of pages you are sending.  
(Enter 00 to leave the number of  
pages blank.) If you have made a  
mistake, press  
to back up and re-enter the number of pages.  
6 - 9 SETUP SEND  
           
8
9
Press Menu/Set. The screen  
ACCEPTED  
displays:  
OTHER SETTINGS?  
1.YES 2.NO  
Press 1 if you want to select  
additional settings. The display  
returns to the Setup Send menu.  
OR—  
Press 2 if you are finished choosing settings, and go to Step 10.  
10 Enter the fax number you are calling and then press  
Fax Start.  
Always send Cover Page  
Make sure Station ID is set up. (See Setting the Station ID on page  
4-2.) This feature does not work without the Station ID.  
You can set your machine to send a cover page whenever you send  
a fax. The number of pages in your fax is not included when you use  
this setting.  
1
2
Press Menu/Set, 3, 1.  
1.COVERPG SETUP  
Press  
or  
to select ON(or  
OFF).  
3
4
Press Menu/Set when the screen displays COVERPAGE:ON. (If  
you select ON, a coverpage is always sent when you send a fax.)  
If you selected ON, the screen  
1.COMMENT OFF  
displays the cover page comment  
2.PLEASE CALL  
options. Press  
or  
to view  
3.URGENT  
comment selections.  
4.CONFIDENTIAL  
5. (user defined)  
6. (user defined)  
5
6
Press Menu/Set when the screen  
displays your selection. The screen  
displays:  
ACCEPTED  
OTHER SETTINGS?  
1.YES 2.NO  
Press 1 if you want to select  
additional settings. The display  
returns to the Setup Send menu.  
OR—  
Press 2 to exit if you are finished choosing settings.  
SETUP SEND 6 - 10  
 
Using a printed Cover Page  
If you prefer using a printed cover page that you can write on, you  
can print the sample page and attach it to your fax.  
1
2
Press Menu/Set, 3, 1.  
Press or to select PRINT  
SAMPLE, and press Menu/Set.  
1.COVERPG SETUP  
=== COVER PAGE ===  
TO:  
FROM:  
FAX:  
TEL:  
PAGE[S] TO FOLLOW  
COMMENT:  
Composing your own comments  
1
Press Menu/Set, 3, 2.  
The screen displays:  
2.COVERPAGE MSG  
2
Use  
or  
to choose position 5  
or 6 for your customized comment.  
Press Menu/Set.  
3
4
Use the dial pad to enter your customized comment.  
Press Menu/Set.  
The screen displays:  
ACCEPTED  
5
Press 1 if you want to select  
additional settings. The display  
returns to the Setup Send menu.  
OTHER SETTINGS?  
1.YES 2.NO  
OR—  
Press 2 if you are finished choosing settings and exit.  
6 - 11 SETUP SEND  
       
Broadcasting  
Using the numbers you have stored in Groups, One-Touch and  
Speed-Dial memory, you can “Broadcast” faxes automatically to a  
maximum of 104 different locations in a few simple steps.  
After the Broadcast is completed, a Broadcast Report will be printed  
automatically to let you know the results.  
1
2
Insert the original face down in the ADF.  
Enter the One-Touch and Speed-Dial numbers (one after the  
other), Search numbers or a Group number you have stored.  
3
Press Fax Start. The fax machine stores the document in  
memory, and then transmits it to all the numbers you entered. If  
the line is busy, your machine will redial.  
Press Stop/Exit during transmission to cancel the current fax  
Broadcast.  
To cancel all locations, press Menu/Set, 4. (See Canceling a  
SETUP SEND 6 - 12  
     
Overseas Mode  
If you are having difficulty sending a fax overseas due to possible  
interference on the phone line, we recommend that you turn on the  
Overseas Mode. After you send a fax using this feature, the feature  
will turn itself off.  
1
2
3
Insert the original face down in the ADF.  
Press Menu/Set, 3, 5.  
5.OVERSEAS MODE  
ACCEPTED  
Press  
or  
to select ON(or  
OFF).  
OTHER SETTINGS?  
1.YES 2.NO  
Press Menu/Set.  
4
Press 1 if you want to choose more  
settings and the LCD will return to  
the SETUP SENDmenu.  
OR—  
Press 2 if you have finished choosing settings, and then go to  
Step 5.  
5
6
Enter the fax number you’re calling.  
Press Fax Start.  
6 - 13 SETUP SEND  
     
Call Reservation  
You can send a fax and let the other party know that you want to  
speak to him after the fax transmission is completed. The other fax  
machine will ring as if it were receiving a telephone call; if the other  
party picks up the handset, your machine will ring. Lift the handset to  
have a conversation.  
If you set Call Reservation and Call Back message to ON, your  
machine leaves a message if the other party does not answer.  
1
2
Insert the original face down in the ADF.  
Press Menu/Set, 3, 6.  
The screen displays the current  
setting for Call Reservation.  
6.CALL RESERVE  
3
4
Press  
OFF).  
or  
to select ON(or  
CALL RESERVE:ON  
Press Menu/Set when the screen displays your selection.  
If you set Call Reservation to ON,  
the screen displays the current  
setting for Call Back Message.  
CALL BACK:ON?  
Press  
or  
to select ON(or OFF).  
Press Menu/Set when the screen displays your selection.  
The screen displays:  
ACCEPTED  
5
Press 1 if you want to select  
OTHER SETTINGS?  
additional settings. The display  
1.YES 2.NO  
returns to the SETUPSENDmenu.  
OR—  
Press 2 if you are finished choosing settings, and go to Step 6.  
The screen prompts you to enter the fax number you want to  
call.  
6
7
Enter the fax number, and press Fax Start.  
If you’ve set Call Reservation to ON, pick up your handset if your  
machine rings.  
You cannot use auto redial with Call Reservation. You cannot  
use Call Reservation with Delayed Transmission or with Polling.  
You must register your Station ID to set Call Back Message to  
ON.  
SETUP SEND 6 - 14  
     
Print Sample Call Back Message  
1
2
Press Menu/Set, 3, 6.  
6.CALL RESERVE  
Press  
or  
to select PRINT  
SAMPLE.  
Press Menu/Set.  
6 - 15 SETUP SEND  
   
Delayed Fax  
Depending on the size of the data, you can use this menu setting to  
send up to 3 faxes at later times within the next 24 hours.  
1
2
Insert the original face down in the ADF.  
Press Menu/Set, 3, 7.  
7.DELAYED FAX  
3
Enter the time you want the fax to  
be sent (in 24-hour format).  
ACCEPTED  
OTHER SETTINGS?  
1.YES 2.NO  
Press Menu/Set.  
(For example, enter 19:45 for 7:45  
P.M.)  
4
5
Press 1 if you want to leave the  
1.DOC 2.MEMORY  
original in the ADF  
OR—  
Press  
2
to scan the original into the memory.  
Press 1 if you want to choose more settings and the LCD will  
return to the SETUP SENDmenu.  
OR—  
Press if you have finished choosing settings, and then go to Step 5.  
2
6
7
Enter the fax number.  
Press Fax Start. The fax machine will wait until the time you have  
entered to send the fax.  
The number of pages you can scan into the memory depends  
on the amount of data that is printed on each page.  
SETUP SEND 6 - 16  
     
Setting up Polled Transmission  
Polled Transmission is when you set up the fax machine to wait with  
an original so another fax machine can retrieve it.  
1
Insert the original face down in the  
ADF.  
8.POLLED TX  
POLLED TX:ON?  
2
3
Press Menu/Set, 3, 8.  
Press  
or  
to choose ON(or OFF).  
Press Menu/Set.  
4
5
6
Press 1 if you want to leave the  
1.DOC 2.MEMORY  
original in the ADF  
OR—  
Press  
2
to scan the original into the memory.  
Press 1 if you want to choose more settings and the LCD will  
return to the SETUP SENDmenu.  
OR—  
Press 2 if you have finished choosing settings, and go to step 5.  
Press Fax Start. The LCD displays POLLED WAITING.  
6 - 17 SETUP SEND  
     
Memory Transmission  
This feature allows the fax machine to scan a fax into its memory and  
send it as soon as the scan is complete. This way, you don’t have to  
wait for the entire fax to be transmitted before you retrieve your  
document.  
1
2
3
Insert the original face down in the ADF.  
Press Menu/Set, 3, 9.  
To change the default setting, press  
9.MEMORY TX  
MEMORY TX:ON  
SELECT ↑ ↓ & SET  
or  
to select ON(or OFF).  
Press Menu/Set.  
Go to Step 5.  
OR—  
For the next fax transmission only, press  
or  
to select  
NEXT FAX ONLY.  
Press Menu/Set.  
4
5
For the next fax only, press  
or  
to select ON(or OFF).  
Press Menu/Set.  
Press 1 to select additional settings. The display returns to the  
SETUP SENDmenu.  
OR—  
Press 2 if you are finished choosing settings and go to Step 6.  
Enter fax number and press Fax Start.  
6
If you get a OUT OF MEMORYmessage while scanning the first  
page of a fax, press Stop/Exit to cancel the scan. If you get a  
OUT OF MEMORYmessage while scanning in a subsequent  
page, you’ll have the option to press Fax Start to transmit the  
pages scanned so far, or to press Stop/Exit to cancel the  
operation. In this case, send the fax by the Manual  
Transmission.  
Depending on your typical faxes, OUT OF MEMORYerrors can  
occur frequently. If this happens, change the Memory  
Transmission setting back to OFF.  
SETUP SEND 6 - 18  
     
Interrupting Delayed Fax and Polled Transmit jobs  
You can send a fax or make a copy now, even if you have your  
machine set to send a fax later, or if you have it set to be polled.  
However, you cannot use automatic redial or the Menu mode.  
1
2
Press Menu/Set, 5.  
Wait 2 seconds, then remove the  
documents that are waiting in the ADF.  
5.INTERRUPT  
3
4
Insert the original you want to send now in the ADF.  
Enter the number for the fax you want to send now, and press  
Fax Start.  
5
6
After the transmission is finished, return the first document to  
the ADF.  
Press Menu/Set, 5 to restore the Delayed Fax.  
If you set Delayed Fax or Polled Transmit using the memory  
(that is, if you have already scanned the document into your  
machine’s memory and will send it from there), you don’t have  
to interrupt to send a fax or make a copy.  
6 - 19 SETUP SEND  
     
Quick-Dial numbers and  
dialing options  
7
Storing numbers for easy dialing  
You can set up the fax machine to do three types of easy dialing:  
One-Touch, Speed-Dial and Groups for Broadcasting faxes.  
If you lose electrical power, the quick-dial numbers that are in  
the memory will not be lost.  
Storing One-Touch Dial numbers  
You can store four fax/phone numbers that you can dial by pressing  
one key. You can also store names with these numbers. When you  
press a One-Touch dial location, the screen displays the name or  
number as the call is dialed. (See One-Touch Dialing on page 7-7.)  
One-Touch keys are not the dial pad keys. They are the four  
keys (numbers 1–4) located to the right of the navigation keys.  
1
2
Press Menu/Set, 6, 1.  
Press the One-Touch key where  
you want to store a number. The screen displays the location  
you selected.  
1.ONE-TOUCH DIAL  
(USA Only) One-Touch key 1 has been programmed for the  
Brother fax back system. You can change it if you want to.  
3
Enter a number (up to 20 digits).  
Press Menu/Set.  
If you want to enter a pause in the dialing sequence (to wait for  
an “outside line,” for example), press Redial/Pause as you’re  
entering digits. Pressing Redial/Pause enters a 3.5-second  
pause when the number is dialed, and a dash appears on the  
screen.  
QUICK-DIAL NUMBERS AND DIALING OPTIONS 7 - 1  
           
4
5
Use the dial pad to enter the name  
(up to 15 characters).  
NAME:  
Press Menu/Set. You can use the chart to help you enter  
OR—  
Press Menu/Set, to store the number without a name.  
Press  
or  
to select the type of number and press  
Menu/Set.  
a fax only number  
FAX  
a telephone (voice) number  
TEL  
both a fax and telephone (voice) number  
a number (usually an access code) for chain dialing.  
FAX/TEL  
CHAIN  
6
Return to Step 2 to store another One-Touch number.  
OR—  
Press Stop/Exit to exit.  
When you dial a One-Touch Dial number, the screen displays  
the name you have stored, or, if you have not stored a name, the  
number you have stored.  
7 - 2 QUICK-DIAL NUMBERS AND DIALING OPTIONS  
Storing Speed-Dial numbers  
You can store Speed-Dial numbers, so that when you dial you will only  
have to press a few keys (Search/Speed Dial, #, the two-digit  
number, and Fax Start). The fax machine can store 100 Speed-Dial  
numbers.  
1
2
Press Menu/Set, 6, 2.  
2.SPEED-DIAL  
#05:  
Use the dial pad to enter a two-digit  
Speed-Dial number (00-99).  
ENTER & SET  
(For example, press 0 5.)  
Press Menu/Set.  
3
4
Enter the number (up to 20 digits).  
Press Menu/Set.  
Use the dial pad to enter the name  
(up to 15 characters).  
NAME:  
Press Menu/Set.  
(You can use the chart on page 4-3 to help you enter letters.)  
OR—  
Press Menu/Set to store the number without a name.  
5
6
Press  
Menu/Set.  
or  
to select the type of number and press  
a fax only number  
FAX  
a telephone (voice) number  
TEL  
both a fax and telephone (voice) number  
a number (usually an access code) for chain dialing.  
FAX/TEL  
CHAIN  
Go to Step 2 to store another Speed-Dial number.  
OR—  
Press Stop/Exit.  
QUICK-DIAL NUMBERS AND DIALING OPTIONS 7 - 3  
     
Changing One-Touch and Speed-Dial numbers  
If you try to store a One-Touch or Speed-Dial number where a  
number is already stored, the LCD will show the name stored there  
(or number) and will ask you to do one of the following:  
1
Press 1 to change the stored number.  
OR—  
Press 2 to exit without making a change.  
Enter a new number.  
2
Press Menu/Set.  
If you want to erase the whole number or whole name, press  
Stop/Exit when the cursor is under the first digit or letter.  
The characters above and to the right of the cursor will be  
deleted.  
If you want to change a character, use  
or  
to position  
the cursor under the character you want to change, and then  
type over it.  
3
Follow the directions beginning at Step 3 in Storing One-Touch  
Number or Storing Speed-Dial numbers.  
7 - 4 QUICK-DIAL NUMBERS AND DIALING OPTIONS  
   
Setting up Groups for Broadcasting  
Groups allow you to send the same fax message to many fax  
numbers by pressing only one One-Touch key (Broadcasting). First,  
you’ll need to store each fax number as a One-Touch or Speed-Dial  
number. Then, you can combine them into a Group. Each Group  
uses up a One-Touch key. Finally, you can have up to four small  
Groups, or you can assign up to 103 numbers to one large Group.  
1
2
Press Menu/Set, 6, 3.  
Select a One-Touch key where you  
wish to store the number. (For example, press One-Touch key  
3.SETUP GROUPS  
2 to store a Group.)  
3
4
Use the dial pad to enter the Group  
number and press Menu/Set.  
(For example, press 1 for Group 1.)  
To include One-Touch or Speed-Dial numbers in the Group,  
enter them as if you were dialing. For example, for One-Touch  
key 3, press One-Touch key 3. For Speed-Dial location 09,  
press Search/Speed Dial, then press 0, 9 on the dial pad.  
SETUP GROUP:G0  
ENTER & SET  
The LCD shows 03, #09.  
G01:*03#09  
5
6
Press Menu/Set to accept the  
NAME:  
numbers for this group.  
ENTER & SET  
Use the dial pad to enter a name for  
the group and press Menu/Set.  
(For example, NEW CLIENTS)  
Press Stop/Exit.  
7
You can print a list of all One-Touch and Speed-Dial numbers.  
QUICK-DIAL NUMBERS AND DIALING OPTIONS 7 - 5  
     
Dialing options  
You can use the fax machine to make voice telephone calls by  
dialing manually or by using Search, One-Touch or Speed-Dial  
memory. You can use the handset to make and receive calls.  
When you dial a quick-dial number, the LCD shows the name you’ve  
stored, or if you haven’t stored a name, the fax number you’ve  
stored.  
Manual dialing  
Manual dialing is simply pressing all of the digits of the phone  
number.  
1
Pick up the handset.  
OR—  
Press Hook.  
2
3
When you hear a dial tone, dial the call using the dial pad.  
If you pressed Hook to dial the call, pick up the handset when  
the other party answers. (The speaker works only one way; the  
other party won’t be able to hear you unless you pick up the  
handset.)  
4
To hang up, replace the handset.  
7 - 6 QUICK-DIAL NUMBERS AND DIALING OPTIONS  
       
One-Touch Dialing  
1
Pick up the handset.  
OR—  
Press Hook.  
2
3
When you hear a dial tone, press the One-Touch key of the  
location you want to call.  
If you pressed Hook to dial the call, pick up the handset when  
the other party answers. (The speaker works only one way; the  
other party won’t be able to hear you unless you pickup the  
handset.)  
4
To hang up a voice call, replace the handset.  
If you try to use a One-Touch location with no number stored in  
it, you will hear a warning sound, and LCD will show NOT  
REGISTERED. The LCD returns to normal after two seconds.  
If you are sending a fax, press Fax Start after pressing the  
One-Touch key. If you picked up the handset or pressed Hook,  
press Fax Start when the receiving fax machine answers with  
fax tones.  
Speed-Dialing  
1
Pick up the handset.  
OR—  
Press Hook.  
2
3
When you hear a dial tone, press Search/Speed Dial, press  
#, and then press the two-digit Speed-Dial number.  
If you pressed Hook to dial the call, pick up the handset when  
the other party answers. (The speaker works only one way; the  
other party won’t be able to hear you unless you pick up the  
handset.)  
4
To hang up a voice call, replace the handset.  
If you are sending a fax, press Fax Start after entering the  
Speed-Dial number. If you picked up the handset or pressed  
Hook, press Fax Start when the receiving fax machine  
answers with fax tones.  
QUICK-DIAL NUMBERS AND DIALING OPTIONS 7 - 7  
       
Access codes and credit card numbers  
Sometimes you may want to choose from several long distance  
carriers when you make a call. Rates may vary depending on the time  
and destination. To take advantage of low rates, you can store the  
access codes or long-distance carriers and credit card numbers as  
One-Touch and Speed-Dial numbers. You can store these long dialing  
sequences by dividing them and setting them up on separate keys in  
any combination. You can even include manual dialing using the dial  
pad.  
The combined number will be dialed in the order that you entered it  
as soon as you press Fax Start.  
For example, you can store ‘555’ on Speed-Dial #03 and ‘7000’ on  
Speed-Dial #02. If you press Search/Speed Dial, #03,  
Search/Speed Dial, #02, and Fax Start, you will dial ‘555-7000’.  
To temporarily change a number, you can substitute part of the  
number with manual dialing using the dial pad.  
For example, to change the number to 555-7001 you could press  
Search/Speed Dial, #03 and then press 7001 using the dialing  
pad.  
If you must wait for another dial tone or signal at any point in the  
dialing sequence, store a pause there in the number by pressing  
Redial/Pause. Each key press adds a 3.5-second delay.  
7 - 8 QUICK-DIAL NUMBERS AND DIALING OPTIONS  
   
Pause  
Press Redial/Pause to insert a 3.5-second pause between  
numbers. If you are dialing overseas, you can press Redial/Pause  
as many times as needed to increase the length of the pause.  
Fax Redial  
If you’re sending a fax manually and the line is busy, press  
Redial/Pause to try again. Any time you want to make a second call  
to the last number dialed, press Redial/Pause to save time.  
If you’re sending a fax automatically and the line is busy, the fax  
machine will automatically redial one time five minutes after the  
transmission.  
Tone or Pulse (Canada only)  
If you have a Pulse dialing service, but need to send Tone signals  
(for example, for telephone banking), follow the instructions below. If  
you have Touch Tone service, you will not need this feature to send  
tone signals.  
1
2
3
Lift the handset of an external phone.  
Press #. Any digits dialed after this will send tone signals.  
When you hang up, the fax machine will return to the Pulse  
dialing service.  
QUICK-DIAL NUMBERS AND DIALING OPTIONS 7 - 9  
           
Remote Fax Options  
8
Fax Forwarding/Paging  
Programming a Fax Forwarding number  
When Fax Forwarding is set to ON, the fax machine stores received  
faxes in the memory. Then it dials the fax number you’ve  
programmed and forwards the fax message.  
1
2
Press Menu/Set, 8, 1.  
1.FAX FWD/PAGING  
FAX FORWARD?  
Press or until the LCD shows  
FAX FORWARD?.  
Press Menu/Set.  
The LCD will ask you to enter the fax number to which faxes will  
be forwarded.  
3
4
Enter the forwarding number (up to  
20 digits).  
FWD#:  
Press Menu/Set.  
Press Stop/Exit.  
8 - 1 REMOTE FAX OPTIONS  
           
Programming your pager number  
When Paging is selected, the fax machine dials the pager number  
you’ve programmed, and then dials your Personal Identification  
Number (PIN). This activates your pager so you will know that you  
have a fax message in the memory.  
1
2
Press Menu/Set, 8, 1.  
Press or until the LCD  
shows PAGING?.  
1.FAX FWD/PAGING  
PAGING?  
Press Menu/Set.  
3
Enter your pager phone number  
(up to 20 digits).  
PAG#:  
Followed by # #.  
Press Menu/Set.  
Do not include the area code if it is the same as that of the fax  
machine.  
For example, press 1 8 0 0 5 5 5 1 2 3 4 # #.  
4
If your pager needs a PIN, enter the  
PIN, press #, press Redial/Pause,  
enter your fax number followed by # #.  
PIN#:  
Press Menu/Set.  
(For example, press 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1  
2 8 4 6 # #)  
OR—  
If you do not need a PIN, press Redial/Pause, enter the fax  
number of the fax machine followed by # #.  
Press Menu/Set.  
(For example, press Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #)  
Press Stop/Exit.  
5
You cannot change a Paging number or PIN remotely.  
REMOTE FAX OPTIONS 8 - 2  
   
Setting Fax Storage  
If you set Fax Storage to ON, you will be able to retrieve fax  
messages from another location using Fax Forwarding, Paging, or  
Remote Retrieval operations. The LCD will show when you have a  
fax stored in memory.  
1
Press Menu/Set, 8, 2.  
2.FAX STORAGE  
Press  
or  
to select ON(or  
OFF).  
Press Menu/Set.  
Press Stop/Exit.  
2
If there are faxes in the memory when you turn Fax Storage  
OFF, the LCD will ask if you want to erase the faxes from the  
memory.  
If you press 1, all fax data is erased and  
ERASE ALL FAX?  
1.YES 2.NO  
Fax Storage is turned off.  
If you press 2, faxes are not erased and  
Fax Storage stays on.  
Backup Print  
If you’ve set FAX STORAGEto ON, the fax machine automatically  
prints faxes as they are received into the memory.  
This is a safety feature in case the power goes off so you won’t lose  
your messages.  
8 - 3 REMOTE FAX OPTIONS  
         
Setting your remote access code  
The remote access code lets you access the Remote Retrieval  
features when you are away from the fax machine. Before you use  
the remote access and retrieval features, you have to set up your  
own code. The default code is inactive code (--- ).  
1
2
Press Menu/Set, 8, 3.  
Enter a three-digit number from  
000 to 999.  
3.REMOTE ACCESS  
Press Menu/Set. (The “ ” cannot be changed.)  
Do not use the same digits that appear in your Fax Receive  
Code( 51) or Telephone Answer Code (#51). (See Operation  
3
Press Stop/Exit.  
You can change your code at any time by entering a new one.  
If you want to make your code inactive, press Stop/Exit in  
Step 2 to restore the inactive setting (--- ).  
REMOTE FAX OPTIONS 8 - 4  
     
Remote Retrieval  
You can call the fax machine from any telephone or fax machine  
using touch tone, then use the Remote Access Code and remote  
commands to retrieve fax messages. Cut out the Remote Retrieval  
Access Card on the last page and keep it in your wallet to help you.  
Using your remote access code  
1
2
3
Dial the fax number from a telephone or another fax machine  
using touch tone.  
When the fax machine answers, immediately enter your Remote  
Access Code (3 digits followed by ).  
The fax machine signals if it has received fax messages:  
1 long beep Fax messages  
No beeps No fax messages  
4
The fax machine gives two short beeps, which tells you to enter  
a command. The fax machine will hang up if you wait longer  
than 30 seconds to enter a command. The fax machine will beep  
three times, if you enter an invalid command.  
5
6
Press 90 to reset the fax machine when you’ve finished.  
Hang up.  
If the fax machine is set to MANUALmode and you want to use  
the remote retrieval features, you can access the fax machine  
by waiting about 2 minutes after it starts ringing, and then  
entering the Remote Access Code within 30 seconds.  
8 - 5 REMOTE FAX OPTIONS  
       
Remote commands  
Follow the commands below to access features when you are away  
from the fax machine. When you call the fax machine and enter your  
Remote Access Code (3 digits followed by ), the system will give  
two short beeps and you must enter a remote command.  
Remote commands  
Operation details  
95 Change the Fax Forwarding  
or Paging settings  
1 OFF  
If you hear one long beep, the change has  
been accepted. If you hear three short beeps,  
you cannot change it because the conditions  
have not been met (for example, registering a  
fax forwarding or paging number). You can  
register your Fax Forwarding number by  
entering4. FaxForwardingnumber (seepage  
8-7). Once you have registered the number,  
the fax machine will change to FAX  
2 Fax Forwarding  
3 Paging  
4 Fax Forwarding number  
FORWARD:ONmode.  
6 Fax Storage ON  
You can turn FAX STORAGEto ON(or OFF  
after you have retrieved or erased all your  
messages).  
7 Fax Storage OFF  
96 Retrieve a fax  
2 Retrieve all faxes  
Enter the number of a remote fax machine to  
receive stored fax messages. (See page 8-7.)  
3 Erase faxes from the  
memory  
If you hear one long beep, you can erase fax  
messages from the memory.  
97 Check the Receiving Status  
1 Fax  
You can check whether the fax machine has  
received any faxes. If it has, you will hear one  
long beep. If it hasn’t, you will hear three short  
beeps.  
98 Change the Receive Mode  
1 TAD:ANSWER MACH.  
2 FAX/TEL  
If you hear one long beep, you can change  
the Receive Mode.  
3 FAX ONLY  
90 Exit  
After a long beep, you can exit Remote  
Retrieval.  
REMOTE FAX OPTIONS 8 - 6  
   
Retrieving fax messages  
1
2
Dial your fax number.  
When the fax machine answers, immediately enter your Remote  
Access Code (3 digits followed by ). If you hear one long  
beep, you have messages.  
3
4
As soon as you hear two short beeps, use the dial pad to press  
962.  
Wait for the long beep, and then use the dial pad to enter the  
number of the remote fax machine where you want your fax  
messages sent to followed by ## (up to 20 digits).  
You cannot use  
you want to store a pause.  
and # as dial numbers. However, press # if  
5
Hang up after you hear the fax machine beep. The fax machine  
will call the other machine, which will then print your fax  
messages.  
Changing your Fax Forwarding number  
You can change the default setting of your fax forwarding number  
from another telephone or fax machine using Touch Tone.  
1
2
Dial your fax number.  
When the fax machine answers, immediately enter your Remote  
Access Code (3 digits followed by ). If you hear one long  
beep, you have messages.  
3
4
When you hear two short beeps, use the dial pad to press 954.  
Wait for the long beep, and then use the dial pad to enter the  
new number of the remote fax machine where you want your fax  
messages forwarded followed by ## (up to 20 digits).  
You cannot use  
you want to store a pause.  
and # as dial numbers. However, press # if  
5
Hang up after you hear the fax machine beep.  
8 - 7 REMOTE FAX OPTIONS  
       
Printing reports  
9
FAX settings and activity  
You need to set up the Transmission Verification Report and Journal  
Period in the menu table.  
Press Menu/Set, 7, 1.  
1.TRANSMISSION  
OR—  
2.JOURNAL PERIOD  
Press Menu/Set, 7, 2.  
Customizing the Transmission Verification  
Report  
You can use the Transmission Report as proof that you sent a fax.  
This report lists the time and date of transmission and whether the  
transmission was successful (OK). If you select ON, the report will  
print for every fax you send.  
When the feature is OFF, the Report will only print it there is a  
transmission error. (NG).  
1
2
Press Menu/Set, 7, 1.  
Press or to select ONor OFF.  
1.TRANSMISSON  
Press Menu/Set.  
Press Stop/Exit.  
3
PRINTING REPORTS 9 - 1  
           
Setting the Journal Period  
You can set the fax machine to print Fax Journal at specific intervals  
(every 30 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the journal  
period to OFF, you can print the report by following the Steps on the  
next page.  
The default setting is EVERY 30 FAXES.  
1
2
Press Menu/Set, 7, 2.  
2.JOURNAL PERIOD  
Press  
or  
to choose a journal  
period.  
Press Menu/Set.  
(If you choose 7 days, the LCD will ask you to choose a day on  
which to begin the 7-day countdown.)  
3
4
Enter the time to begin printing in 24-hour format.  
Press Menu/Set.  
(For example: enter 19:45 for 7:45 P.M.)  
Press Stop/Exit.  
If you select 6, 12, 24 hours, 2 or 7 days, the fax machine will  
print the report at the selected time and then erase all jobs from  
its memory. If the fax machine’s memory becomes full with 30  
jobs before the time you selected has passed, the fax machine  
will print the Journal Period early and then erase all jobs from  
memory. If you want an extra report before it is due to print, you  
can print it without erasing the jobs from memory.  
9 - 2 PRINTING REPORTS  
     
Printing reports  
You can print the following lists and reports:  
Lists basic operational steps and menu selections.  
1.HELP LIST  
2.QUICK-DIAL  
3.FAX JOURNAL  
Lists names and numbers stored in One-Touch  
and Speed-Dial memory, in numerical order.  
Journal lists information about the last 30  
incoming and outgoing faxes. TX means Transmit;  
RX means Receive.  
Choose if Transmission Verification Report is  
printed after all faxes are sent.  
4.TRANSMISSION  
5.TEL.INDEX  
Quick-Dial list (above), alphabetically.  
Lists settings for INITIAL SETUP, SETUP  
RECEIVE, SETUP SEND, SETUP REPORTS,  
REMOTE FAX OPTand TEL SERVICE.  
6.USER SETTINGS  
Lists summary information and amount of  
occupied memory.  
7.MEMORY STATUS  
To print a report  
1
2
Make sure that there is no original in the ADF.  
Press Copy/Reports, then enter the number (see list above)  
of the report you want to print. For example, press 6 to print the  
USER SETTINGS.  
3
Press Stop/Exit.  
PRINTING REPORTS 9 - 3  
               
Making copies  
10  
Using the fax machine as a copier  
You can use this fax machine as a copier. Always make sure you  
have paper in the paper tray before making copies.  
Copy Key  
Incoming faxes cannot be received on paper or into the memory  
while the fax machine is copying.  
Copy operations  
To make a single copy that is not reduced, enlarged or sorted, you  
only have to press one key. Remember, your machine cannot scan  
anything closer than 1/6 in. (4 mm) from the edge of the paper.  
1/8" (3 mm)  
Not  
Scannable  
area  
1/6" (4 mm)  
1/6" (4 mm)  
1/6" (4 mm)  
10 - 1 MAKING COPIES  
         
Making a single copy  
1
2
Insert the original face down in the ADF.  
Press Copy/Reports twice.  
To cancel, press Stop/Exit.  
Do NOT pull on the paper while copying is in progress.  
The default resolution for a single copy is S.FINE. Set the  
resolution to PHOTOfor photographs by using the Resolution  
key.  
Copy options: Single or Multiple copies,  
Sort/Stack, Reduce/Enlarge  
You can choose additional copy options. First, you can select the  
number of copies. Next, you can choose whether multiple copies will  
be STACKED (all copies of page 1, then all copies of page 2, etc.) or  
SORTED (collated). Finally, you can choose an enlargement or  
reduction ratio. To automatically reduce the copy to the paper size you  
have set for the paper tray, select AUTO. To reduce the copy by a fixed  
percentage, choose 93%  
,
87%  
,
75%or 50%. Or, to enlarge the copy,  
select 150%  
,
125%or 120%. To copy a document at its original size,  
select 100%  
.
1
2
3
Insert the original face down in the ADF.  
Press Copy/Reports.  
Enter the number of copies you  
want (1-99).  
NO.OF COPIES:01  
THEN COPY OR SET  
To start copying now, press Copy/Reports.  
If you would like to select additional copy options, like  
SORT, ELG/RDC(Enlarge or Reduce) press Menu/Set.  
4
Press  
or  
to select SORT or STACK.  
To start copying now without enlarging or reducing, press  
Copy/Reports.  
To reduce or enlarge the image,  
press Menu/Set.  
ELG/RDC:100%?  
SELECT ↑ ↓ & SET  
MAKING COPIES 10 - 2  
         
5
6
Press  
or  
to select an enlargement or reduction ratio.  
Press Copy/Reports.  
If you are making multiple copies and get a OUT OF MEMORY  
message while you are scanning the first page, press  
Stop/Exit to cancel the job. Then make a single copy. If you  
selected SORT and the OUT OF MEMORYmessage appears  
while scanning subsequent pages, you can press  
Copy/Reports to copy the portion that is in memory, or press  
Stop/Exit to cancel. To restart the copy job using less memory,  
press Copy/Reports for stacked copies.  
The default resolution for multiple copies or reducing and  
enlarging copies is FINE. Set the resolution to S.FINEfor small  
print or artwork and PHOTOfor photographs by using the  
Resolution key. S.FINEand PHOTOresolutions use up more  
memory than FINEmode.  
10 - 3 MAKING COPIES  
 
Important information  
11  
Standard telephone and FCC Notices  
These notices are in effect on models  
sold and used in the United States only.  
This equipment is hearing-aid compatible.  
When programming emergency numbers or making test calls to  
emergency numbers:  
Remain on the line and briefly explain to the dispatcher the  
reason for the call before hanging up.  
Perform these activities in the off-peak hours, such as early  
morning or late evening.  
This equipment complies with Part 68 of the FCC rules and the  
requirements adopted by the ACTA. On the backside of this  
equipment is a label that contains, among other information, a  
product identifier in the format US: AAAEQ##TXXXX. If requested,  
this number must be provided to the telephone company.  
You may safely connect this equipment to the telephone line by  
means of a standard modular jack, USOC RJ11C.  
A plug and jack used to connect this equipment to the premises  
wiring and telephone network must comply with the applicable FCC  
Part 68 rules and requirements adopted by the ACTA. A compliant  
telephone cord and modular plug is provided with this product. It is  
designed to be connected to a compatible modular jack that is also  
compliant. See installation instructions for details.  
The REN is used to determine the number of devices that may be  
connected to a telephone line. Excessive RENs on a telephone line  
may result in the devices not ringing in response to an incoming call.  
In most but not all areas, the sum of RENs should not exceed five  
(5.0). To be certain of the number of devices that may be connected  
to a line, as determined by the total RENs, contact the local  
telephone company. For products approved after July 23, 2001, the  
REN for this product is part of the product identifier that has the  
format US:AAAEQ##TXXXX.The digits represented by ## are the  
REN without a decimal point (e.g., 06 is a REN of 0.6). For earlier  
products, the REN is separately shown on the label.  
IMPORTANT INFORMATION 11 - 1  
         
If this equipment causes harm to the telephone network, the  
telephone company will notify you in advance that temporary  
discontinuance of service may be required. But if advance notice  
isn’t practical, the telephone company will notify the customer as  
soon as possible. Also, you will be advised of your right to file a  
complaint with the FCC if you believe it is necessary.  
The telephone company may make changes in its facilities,  
equipment, operations or procedures that could affect the operation  
of the equipment. If this happens the telephone company will provide  
advance notice in order for you to make necessary modifications to  
maintain uninterrupted service.  
If trouble is experienced with this equipment, for repair or warranty  
information, please contact Brother Customer Service. (See Brother  
numbers on page i.) If the equipment is causing harm to the  
telephone network, the telephone company may request that you  
disconnect the equipment until the problem is resolved.  
Connection to party line service is subject to state tariffs. Contact the  
state public utility commission, public service commission or  
corporation commission for information.  
If your home has specially wired alarm equipment connected to the  
telephone line, ensure the installation of this equipment does not  
disable your alarm equipment. If you have questions about what will  
disable alarm equipment, call your telephone company or a qualified  
installer.  
If you are not able to solve a problem with the fax machine, call  
Brother Customer Service. (See Brother numbers on page i.)  
WARNING  
For protection against the risk of electrical shock, always disconnect  
all cables from the wall outlet before servicing, modifying or installing  
the equipment.  
This equipment may not be used on coin service lines provided by  
the telephone company or connected to party lines.  
Brother cannot accept any financial or other responsibilities that may  
be the result of your use of this information, including direct, special  
or consequential damages. There are no warranties extended or  
granted by this document.  
11 - 2 IMPORTANT INFORMATION  
WARNING  
Important  
About the interface cable  
This machine has been certified to comply with FCC standards,  
which are applied to the USA only. A grounded plug should be  
plugged into a grounded AC outlet after checking the rating of the  
local power supply for the machine to operate properly and safely.  
Federal Communications Commission (FCC)  
Declaration of Conformity (USA only)  
Responsible Party: Brother International Corporation  
100 Somerset Corporate Boulevard  
Bridgewater, NJ 08807-0911 USA  
TEL: (908) 704-1700  
declares, that the products  
Product Name: FAX-565  
comply with Part 15 of the FCC Rules. Operation is subject to the  
following two conditions: (1) This device may not cause harmful  
interference, and (2) this device must accept any interference  
received, including interference that may cause undesired operation.  
This equipment has been tested and found to comply with the limits  
for a Class B digital device, pursuant to Part 15 of the FCC Rules.  
These limits are designed to provide reasonable protection against  
harmful interference in a residential installation. This equipment  
generates, uses, and can radiate radio frequency energy and, if not  
installed and used in accordance with the instructions, may cause  
harmful interference to radio communications. However, there is no  
guarantee that interference will not occur in a particular installation.  
If this equipment does cause harmful interference to radio or  
television reception, which can be determined by turning the  
equipment off and on, the user is encouraged to try to correct the  
interference by one or more of the following measures:  
Reorient or relocate the receiving antenna.  
Increase the separation between the equipment and receiver.  
IMPORTANT INFORMATION 11 - 3  
 
Connect the equipment into an outlet on a circuit different from  
that to which the receiver is connected.  
Call the dealer or an experienced radio/TV technician for help.  
Important  
Changes or modifications not expressly approved by Brother  
Industries, Ltd. could void the user’s authority to operate the  
equipment.  
Industry Canada Compliance Statement (Canada only)  
This Class B digital apparatus complies with Canadian ICES-003.  
Cet appareil num ique de la classe B est conforme la norme  
NMB-003 du Canada.  
®
International ENERGY STAR Compliance Statement  
®
As an ENERGY STAR Partner, Brother Industries, Ltd. has determined  
®
that product meets the ENERGY STAR guidelines for energy  
efficiency.  
11 - 4 IMPORTANT INFORMATION  
   
Important safety instructions  
1
2
3
4
Read all of these instructions.  
Save them for later reference.  
Follow all warnings and instructions marked on the product.  
Unplug this product from the wall outlet before cleaning. Do not  
use liquid or aerosol cleaners. Use a damp cloth for cleaning.  
5
6
Do not use this product near water.  
Do not place this product on an unstable cart, stand, or table.  
The product may fall, causing serious damage to the product.  
7
Slots and openings in the cabinet and the back or bottom are  
provided for ventilation; to ensure reliable operation of the  
product and to protect it from overheating, these openings must  
not be blocked or covered. The openings should never be  
blocked by placing the product on a bed, sofa, rug, or other  
similar surface. This product should never be placed near or  
over a radiator or heater. This product should never be placed  
in a built-in installation unless proper ventilation is provided.  
8
9
This product should be operated from the type of power source  
indicated on the label. If you are not sure of the type of power  
available, call your dealer or local power company.  
This product is equipped with a 3-wire grounding type plug, a  
plug having a third (grounding) pin. This plug will fit into only a  
grounding-type power outlet. This is a safety feature. If you are  
unable to insert the plug into the outlet, call your electrician to  
replace your obsolete outlet. Do not defeat the purpose of the  
grounding-type plug.  
10 Do not allow anything to rest on the power cord. Do not place  
this product where people can walk on the cord.  
11 If an extension cord is used with this product, make sure that the  
total ampere ratings on the products plugged into the extension  
cord do not exceed the extension cord ampere rating. Also,  
make sure that the total of all products plugged into the wall  
outlet does not exceed 15 amperes (USA only).  
12 Do not place anything in front of the fax machine that will block  
received faxes. Do not place anything in the path of received  
faxes.  
IMPORTANT INFORMATION 11 - 5  
   
13 Wait until pages have exited the fax machine before picking  
them up.  
14 Never push objects of any kind into this product through cabinet  
slots, since they may touch dangerous voltage points or short  
out parts resulting in the risk of fire or electric shock. Never spill  
liquid of any kind on the product.  
15 Do not attempt to service this product yourself, as opening or  
removing covers may expose you to dangerous voltage points  
and/or other risks, and may void your warranty. Refer all  
servicing to Authorized Service Personnel. A list of Authorized  
Service Centers has been included for your convenience, or you  
may contact Brother Customer Service for your nearest Brother  
Authorized Service Center. (See Brother numbers on page i.)  
16 Unplug this product from the wall outlet and refer servicing to  
Authorized Service Personnel under the following conditions:  
When the power cord is damaged or frayed.  
If liquid has been spilled into the product.  
If the product has been exposed to rain or water.  
If the product does not operate normally when the operating  
instructions are followed. Adjust only those controls that are  
covered by the operating instructions. Improper adjustment  
of other controls may result in damage and will often require  
extensive work by a qualified technician to restore the  
product to normal operation.  
If the product has been dropped or the cabinet has been  
damaged.  
If the product exhibits a distinct change in performance,  
indicating a need for service.  
17 To protect your product against power surges, we recommend  
the use of a power protection device (Surge Protector).  
11 - 6 IMPORTANT INFORMATION  
Trademarks  
The Brother logo is a registered trademark of Brother Industries, Ltd.  
Brother is a registered trademark of Brother Industries, Ltd.  
© Copyright 2003 Brother Industries, Ltd. All rights reserved.  
All other brand and product names mentioned in this manual  
are registered trademarks of their respective companies.  
IMPORTANT INFORMATION 11 - 7  
 
Troubleshootingandroutine  
maintenance  
12  
Troubleshooting  
IMPORTANT  
For technical help, you must call the country where you bought the  
fax machine. Calls must be made from within that country.  
Error messages  
As with any sophisticated office product, errors may occur. If this  
happens, the fax machine identifies the problem and displays an  
error message. The most common error messages are shown  
below.  
You can correct most problems by yourself. If you need additional  
help, call the Brother fax back system (USA only).  
In USA only: 1-800-521-2846  
ERROR MESSAGES  
ERROR  
CAUSE  
ACTION  
MESSAGE  
CHECK  
Your fax machine is out of ribbon or the print Install the print cartridge again. (See  
CARTRIDGE  
cartridge is not properly installed.  
12-12.)  
CHECK  
ORIGINAL  
The originals were not inserted or fed  
properly, or were too long. (See Original Jam  
Insert the original again.  
CHECK PAPER  
COMM. ERROR  
The fax machine is out of paper.  
Add paper, and then press  
Fax Start.  
Poor phone line quality caused a  
communication error.  
Try the call again. If the problem  
continues, call the telephone  
company and ask them to check  
your phone line.  
CONNECTION  
FAIL  
You tried to poll a fax machine that is not in  
Polled Waiting mode.  
Check the other fax machine’s  
polling setup.  
COOLING DOWN  
COVER OPEN  
The print head has overheated.  
Wait 30 minutes for it to cool.  
Close the cover.  
The cover is not closed completely.  
DISCONNECTED  
The other person or other person’s fax  
machine stopped the call.  
Try to send or receive again.  
12 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE  
             
ERROR MESSAGES  
ERROR  
CAUSE  
ACTION  
MESSAGE  
MACHINEERROR The fax machine has a mechanical problem. Call Brother Customer Service.  
XX  
In USA:  
1-800-284-4329  
In Canada: 1-877-BROTHER  
In Montreal: (514) 685-6464  
NO RESPONSE/  
BUSY  
The number you dialed does not answer or is Verify the number and try again.  
busy.  
OUT OF MEMORY The data is too large for the fax machine’s  
memory.  
PAPER JAM  
The paper is jammed in the fax machine.  
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 2  
 
Printer Jam or Paper Jam  
Original Jam  
The originals were not inserted or fed properly, or were too long.  
1
2
Remove any paper that is not jammed from the ADF.  
Open the top cover by lifting the lever on the right side of the top  
cover.  
3
4
Pull the original toward the front of your fax machine.  
Close the top cover.  
Press down on both sides of the top cover until it clicks.  
Top Cover  
Original is jammed.  
12 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE  
       
Paper Jam  
The paper is jammed in your fax machine.  
1
Remove any paper that is not jammed.  
2
Open the top cover by lifting the lever on the right side of the top  
cover.  
Top Cover  
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 4  
 
3
Pull the jammed printout gently from the paper tray toward the  
front of your fax machine. If the printout is jammed, then pull it  
toward the front of your fax machine.  
NO!  
Printout is jammed.  
YES!  
4
Remove the print cartridge and turn the spool to tighten the  
ribbon.  
5
6
Install the cartridge. (See Changing the ribbon on page 12-12.)  
Close the top cover.  
Press down on both sides of the top cover until it clicks.  
Put the paper back into the paper tray.  
7
12 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE  
If you are having difficulty with the fax machine  
If you think there is a problem with your fax machine or the way your  
faxes look, make a copy first. If the copy looks good, the problem is  
probably not the fax machine. Check the chart below and follow the  
troubleshooting tips.  
DIFFICULTY  
SUGGESTIONS  
Printing or Receiving Faxes  
Condensed print and white  
If your copy looks good, you probably had a bad connection, with static  
streaks across the page or the or interference on the phone line. If the copy looks bad, call Brother  
top and bottom of sentences  
are cut off.  
Customer Service at 1-800-284-4329 (in USA), 1-877-BROTHER (in  
Canada) or (514) 685-6464 (in Montreal).  
Vertical black lines when  
receiving.  
The sender’s scanner may be dirty. Ask the sender to make a copy to  
see if the problem is on with the sending machine. Try receiving from  
another fax machine.  
If the problem continues, call Brother Customer Service at  
1-800-284-4329 (in USA), 1-877-BROTHER (in Canada) or  
(514) 685-6464 (in Montreal).  
Phone Line or Connections  
The fax machine does not  
answer when called.  
Make sure the fax machine is in the correct receiving mode for your  
setup. (either FAX ONLYor FAX/TEL) Check for a dial tone. If possible,  
call the fax machine to hear it answer. If there is still no answer, check  
the telephone line cord connection. Connect a standard telephone  
handset to the fax machine’s telephone jack. If there is no ringing when  
you call the fax machine, ask your telephone company to check the line.  
Telephone answering device  
(TAD) does not answer when  
called  
Connect the telephone line cord from your TAD to the back of the fax  
machine, in the jack labeled EXT. Make sure the TAD is set to answer  
No dial tone on the handset  
Press HookOR—Lift the handset. If you don’t hear a dial tone, check  
telephone line cord connections at the fax machine and wall jack. Check  
that the handset is connected to the fax machine’s handset jack. Test  
the wall jack with another single line telephone. If there is no dial tone at  
the wall outlet, call your telephone company.  
The Caller ID does not display The Caller ID signal is sent ten seconds after the Call Waiting Signal and  
after the Call Waiting signal  
speaking may interfere with it. When you hear the Call Waiting signal,  
ask the other party to hold while you answer the call. Then stop  
speaking until you see the Caller ID on the LCD.  
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 6  
     
DIFFICULTY  
SUGGESTIONS  
Sending Faxes  
Poor sending quality.  
Try changing your resolution to FINEor S.FINE. Make a copy to check  
the fax machine’s scanner operation.  
Dialing does not work  
Check all line cord connections, and make sure the curled handset cord  
is not in the EXT jack.  
Check power cord connection.  
Send a manual fax by pressing Hook or by lifting the handset and  
dialing the number. Wait to hear fax receiving tones before pressing Fax  
Start.  
Vertical black lines when  
sending.  
Use the fax machine to make a copy. If the copy shows the same  
problem, the scanner area is dirty. Lift the top cover and check the  
original path. Clean the scanner’s white roller and the glass strip under  
the roller using isopropyl alcohol and a lint-free cloth. (See Cleaning the  
Handling Incoming Calls  
Double-ring in FAX/TEL mode The fax machine knows the incoming call is not a fax so it is signaling  
you to answer the telephone call. Pick up the fax machine handset or  
answer from an extension phone, and then press the fax machine’s  
Telephone Answer Code (default setting is #51). (See For FAX/TEL  
Transferring a call to the fax  
machine  
If you have answered the fax machine handset, press Fax Start and  
hang up immediately.  
If you answered at an extension phone, press your three-digit Fax  
Receive Code (default setting is 51). When the fax machine answers,  
hang up.  
Fax machine “hears” voice as If the fax machine is set to Easy Receive ON, it is more sensitive to  
fax tone  
sounds. The fax machine may mistakenly interpret certain voices or  
music on the line as a calling fax machine and respond with fax  
receiving tones. Deactivate the fax by pressing #51 if you are at an  
extension phone or press Stop/Exit if you are at the fax machine or an  
external phone.  
Try avoiding this problem by turning Easy Receive to OFF.  
Transmission Verification  
Report prints “Result: NG”  
There is probably temporary noise or static on the phone line. Try  
sending the fax again. If the problem continues, call the telephone  
company to check your phone line.  
Custom features on a single  
line  
If you have Call Waiting, Ring Master, Voice Mail, an alarm system or  
any other custom feature on a single phone line with the fax machine, it  
may create a problem sending or receiving fax data.  
For example: If you are sending or receiving a fax message while a  
custom feature signal comes through on the line, the signal can  
temporarily interrupt or disrupt the fax data. Brother’s ECM feature  
should help overcome this problem. This condition is related to the  
telephone system industry and is common to all devices that send and  
receive data on a single, shared line with custom features. If avoiding a  
slight interruption is crucial to your business, we recommend a separate  
phone line with no custom features.  
12 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE  
       
How to improve print quality  
Cleaning the print head  
Clean the print head when you want to improve the print  
quality and also as part of your routine maintenance.  
1
2
Unplug the power cord for safety.  
Open the top cover by lifting the lever on the right side of the top  
cover.  
WARNING  
After you have just used the machine, some internal parts of  
the machine are extremely HOT! So please be careful.  
Be careful not to cut yourself on the sharp edges of the metal  
part shown in the illustration.  
Sharp Edge  
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 8  
         
3
4
Take out the printing cartridge.  
To clean your machine’s print head, wipe the print head with a  
lint-free cloth that is dry or lightly moistened with isopropyl  
alcohol.  
5
6
Wait until the alcohol on the print head is totally dried.  
Install the printing cartridge. (See Changing the ribbon on page  
12-12.)  
7
Close the top cover.  
Press down on both sides of the top cover until it clicks.  
12 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE  
Packing and shipping the fax machine  
Whenever you transport the fax machine, use the packing materials  
that came with the fax machine. Failure to pack your fax machine  
properly may damage your machine and such damages will not be  
covered under warranty.  
1
Unplug the fax machine from the AC power outlet.  
Do not unplug the fax machine after a print job until you hear the  
final click.  
2
Remove the paper wire extension, telephone line cord, print  
cartridge and handset, and pack them.  
If you are returning the fax machine to Brother as part of the  
Brother Exchange Service, pack only the fax machine. Keep all  
separate parts to use with your “Exchange” machine.  
3
Wrap the fax machine in the plastic bag and place it in the  
original carton with the original packing material.  
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 10  
   
Routine maintenance  
Cleaning the scanner  
1
2
Unplug the power cord for safety.  
Open the top cover by lifting the lever on the right side of the top  
cover.  
3
Clean the white bar and the glass strip under the bar with  
isopropyl alcohol on a lint-free cloth. Be careful not to bend the  
spring plate or drop anything into your fax machine.  
White Bar  
Glass Strip  
4
Close the top cover.  
Press down on both sides of the top cover until it clicks.  
12 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE  
       
Changing the ribbon  
1
Open the top cover by lifting the lever on the right side of the top  
cover.  
Sharp Edge  
Be careful not to cut yourself on the sharp edges of the metal  
part shown in the illustration.  
2
Remove the print cartridge containing the used ribbon and set it  
upside–down with the blue gear in the upper left corner.  
Blue Gear  
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 12  
   
3
Take the used ribbon out of the cartridge:  
1
Snap out the upper white spool and slide the roll off the blue  
gear. (Do not remove the blue gear)  
2 Lift out the lower roll.  
Blue  
Gear  
Used Ribbon  
Upper White Spool  
White Gear  
Cartridge  
Lower White Spool  
4
5
Slide the white elastic off the new refill rolls and set them down  
with the full roll in the lower position. (The ribbon’s shiny side is  
facing down.)  
Remove the white gear and spools from the ends of the used  
cardboard cores. Then insert them into the same positions in the  
new cores.  
White Gear  
White Spool  
12 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE  
6
Install the new ribbon in the cartridge:  
1 Insert the lower roll into the cartridge holders.  
2 Slip the upper left cardboard core onto the blue gear of the  
cartridge and insert the upper roll into the cartridge holders.  
Shiny side is face down.  
Blue  
Gear  
White Spool  
7
Turn the upper right white spool clockwise to tighten the ribbon,  
as shown.  
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 14  
8
Turn the cartridge over and re-install it in your machine: Insert  
the recessed first and place the cartridge into its four holders.  
9
Press down on both sides of the top cover to close it securely.  
12 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE  
Glossary  
G
Automatic Document Feeder (ADF) Refers to the number of  
pages that can be placed in the document feeder and fed one at  
a time automatically.  
Automatic fax transmission Sending a fax without picking up the  
handset or pressing Hook.  
Auto Reduction Reduces size of incoming faxes.  
Backup Print Sets the fax machine to print a copy of every fax that  
is received and stored in memory.  
This is a safety feature so you will not lose message during a  
power failure.  
Beeper The sound the keys make when they are pressed, an error  
occurs or a document has been received or transmitted.  
Broadcasting The ability to send the same fax message to more  
than one location.  
Call Reservation Allows you send a fax and then at the end of  
transmission, you can talk with the other party.  
Caller ID A service purchased from the Telephone Company that  
lets you see the number (or name) of the party calling you.  
Cancel Job Cancels a programmed job, like Delayed Fax or  
Polling.  
CNG tones The special tones (beeps) sent by fax machines during  
automatic transmission to tell the receiving machine that they are  
from a fax machine.  
Communication error (or Comm. Error) An error during fax  
sending or receiving, usually caused by line noise or static.  
Contrast Setting to compensate for dark or light documents, by  
lightening dark documents or darkening light documents.  
Cover Page Prints a page at the other party’s machine that contains  
the sender and recipient’s name and fax number, number of  
pages and comment. You can generate an electronic cover page  
at the other end with pre-programmed information from memory  
or you can print a sample cover page to fax with your document.  
GLOSSARY G - 1  
 
Delayed Fax Sends your fax at a later time that day.  
Distinctive Ring A service purchased from the Telephone  
Company that provides another phone number on an existing  
phone line. The Brother fax machine uses the new number to  
simulate a dedicated fax line.  
Easy Receive Enables the fax machine to respond to CNG tones if  
you interrupt a fax call by answering it.  
ECM (Error Correction Mode) Detects errors during fax  
transmission and resends the pages of the original that had an  
error.  
Extension telephone A telephone on the fax number that is  
plugged into a separate telephone wall jack  
External telephone A TAD (telephone answering device) or  
telephone that is plugged into the EXT jack of the fax machine.  
F/T Ring Time The length of time that the Brother machine rings  
(when the receive mode setting is FAX/TEL) to notify you to pick  
up a voice call that it answered.  
Fax Forwarding Sends a fax received in memory to another  
preprogrammed fax number.  
Fax Receive Code Press this code ( 5 1) when you answer a fax  
call from an extension or external phone.  
Fax Storage You can print stored faxes later, or retrieve them from  
another location using the Fax Forwarding, Paging, or Remote  
Retrieval features.  
FAX/TEL You can receive faxes and telephone calls. Do not use  
this mode if you are using a telephone answering device (TAD).  
Fax tones The signals sent by sending and receiving fax machines  
while communicating information.  
Fine resolution Resolution is 196 × 203 dpi. It is used for small print  
and graphs.  
Group number A combination of One-Touch and/or Speed-Dial  
numbers that are stored as One-Touch and/or Speed-Dial  
number for Broadcasting.  
G - 2 GLOSSARY  
Help list A printout of the complete Menu that you can use to  
program your machine when you do not have the User’s Guide  
with you.  
LCD (liquid crystal display) The display screen on the fax  
machine that shows interactive messages during On-Screen  
Programming and shows the date and time when the machine is  
idle.  
Manual fax When you lift the handset or press Hook so you can  
hear the receiving fax machine answer before you press  
Fax Start to begin transmission.  
Menu mode Programming mode for changing your machine’s  
settings.  
Next Fax Reservation Accepts the next original in the ADF for  
transmission while the fax machine is still receiving.  
One-Touch Keys on the fax machine control panel where you can  
store numbers for easy dialing. You must use a separate key for  
each number.  
Out of Paper Reception Receives faxes into the fax machine’s  
memory when the machine is out of paper.  
Overseas Mode Makes temporary changes to the fax tones to  
accommodate noise and static on overseas phone lines.  
Paging Feature enables your fax machine to call your pager when  
a fax is received into its memory.  
Pause Allows you to place a 3.5 second delay in the dialing  
sequence stored on Speed-Dial numbers.  
Photo resolution A resolution setting that uses varying shades of  
gray for the best representation of photographs.  
Polling The process of a fax machine calling another fax machine  
to retrieve waiting fax messages.  
Pulse (Canada only) A form of rotary dialing on a telephone line.  
Remote Activation Allows you to transfer a fax call, answered at an  
external or extension phone, to the fax machine.  
Remote Access Code Your own four-digit code (--- ) that allows  
you to call and access the fax machine from a remote location.  
GLOSSARY G - 3  
Resolution The number of vertical and horizontal lines per inch.  
See: Standard, Fine, Super Fine and Photo.  
Ring Delay The number of rings before the fax machine answers in  
FAX ONLY and FAX/TEL modes.  
Search An electronic, alphabetical listing of stored One-Touch,  
Speed-Dial and Group numbers.  
Speed-Dial A preprogrammed number for easy dialing. You must  
press the Search/Speed Dial key and then #, two digit code to  
start the dialing process.  
Standard resolution 98 x 203 dpi. It is used for regular size text  
and quickest transmission.  
Station ID The stored information that appears on the top of faxed  
pages. It includes the sender’s name and fax number.  
Super fine resolution 392 x 203 dpi. Best for very small print and  
line art.  
Tone A form of dialing on the telephone line used for Touch Tone  
telephones.  
Transmission The process of sending documents over the phone  
lines from the fax machine to a receiving fax machine.  
G - 4 GLOSSARY  
Specifications  
S
General  
Type  
Desktop facsimile transceiver  
512 KB  
Memory Capacity  
Paper Tray  
17 lb: Up to 50 pages  
23.4 lb: Up to 30 pages  
Printer Type  
Line Thermal with Ribbon  
16 characters x 1 Line  
LCD (Liquid Crystal Display)  
Operating Environment  
Best Print Quality  
Power Source  
50-95 °F (10-35 °C)  
68-91 °F (20-33 °C)  
120V AC 50/60 Hz (USA and Canadian version only)  
Power Consumption  
Standby: under 5 watts  
Operating: under 170 watts  
Dimensions  
Weight  
13.1 (W) x 11.9 (D) x 11.1 (H) (inch)  
(334 (W) x 301 (D) x 281 (H) (mm))  
(with paper tray and paper wire extension)  
7.5 lb (3.4 kg) (with components)  
Copy  
Enlarge/Reduce  
50% to 150% (50, 75, 87, 93, 100, 125, 150% & Auto)  
SPECIFICATIONS S - 1  
       
Fax  
Compatibility  
Coding System  
Modem Speed  
ITU-T Group 3  
Modified Huffman (MH)  
9600/7200/4800/2400 bps  
Automatic Fallback  
Original Size  
Paper Size  
Scanner Width: Max. 8.5" (216 mm)  
Letter, Legal  
Automatic Document Feeder  
(ADF)  
Up to 10 pages  
Gray Scale  
64 levels (Dithered)  
Standard, Sequential  
Polling Types  
Contrast Control  
Automatic/Super Light/Super Dark  
(manual setting)  
Resolution  
Horizontal 203 dot/inch (8 dot/mm)  
Vertical Standard - 98 line/inch (3.85 line/mm)  
Fine, Photo -196 line/inch (7.7 line/mm)  
Superfine, Photo (copy) - 392 line/inch (15.4 line/mm)  
One-Touch Dial  
Speed-Dial  
4 stations  
100 stations  
Groups  
Up to 4 groups  
Broadcasting  
Up to 104 locations  
One time after 5 minutes  
0, 1, 2, 3 or 4 rings  
Monitor  
Automatic Redial  
Auto Answer  
Speaker Type  
Communication Source  
Memory Transmission  
Out of Paper Reception  
Refill Ribbon Rolls  
Public switched telephone network  
Up to 20 pages *  
Up to 25 pages *  
Yield: Up to 150 pages (Letter)  
* “Pages” refers to the ITU-T Test Chart #1 (in Out of Paper Reception in ECM mode). Specifications and  
printed materials are subject to change without prior notice.  
S - 2 SPECIFICATIONS  
   
Index  
The items in all upper case represent LCD messages.  
Canceling  
A
Connecting  
Copy  
Access codes, storing and  
dialing ................................7-8  
ADF (automatic document  
Automatic  
B
Brother  
frequently asked questions  
D
Dialing  
access codes and credit card  
C
INDEX I - 1  
 
retrieving from a remote site  
sending  
E
ECM (Error Correction Mode)  
answering at extension  
phones ........................... 5-8  
double-ringing (voice calls)  
F
Fax codes  
Fax, stand-alone  
G
erasing from the memory  
H
I
I - 2 INDEX  
programming your pager  
Phone line  
J
Jacks  
EXT jack  
Print  
TAD (answering machine)  
L
M
Manual  
Q
R
N
Reducing  
O
P
INDEX I - 3  
Resolution  
if you are having difficulty  
printing or receiving faxes  
................................... 12-6  
U
fax (Standard, Fine,  
V
SuperFine, Photo) .......... S-2  
Volume, setting  
S
Setup  
W
T
TAD (telephone answering  
I - 4 INDEX  
Remote Retrieval Access Card  
If you plan to receive fax messages while away from the fax machine,  
carrying the Remote Retrieval Access Card printed below will serve  
as a convenient reminder of the retrieval procedures. Simply cut out  
the card and fold it to fit your wallet or organizer. Keeping it handy will  
help you derive the full benefit of the fax machine’s Forwarding,  
Paging and Remote Retrieval features.  
ADR  
C
CSE  
A
TIREVAL  
R
MTOE  
1
2
4
5
6
3
R
Fold  
Fold  
REMOTE RETRIEVAL ACCESS CARD R - 1  
 
4
3
2
1
Fold  
Fold  
R - 2  
EQUIPMENT ATTACHMENT LIMITATIONS  
(Canada only)  
NOTICE  
This product meets the applicable Industry Canada technical  
specifications.  
NOTICE  
The Ringer Equivalence Number is an indication of the maximum  
number of devices allowed to be connected to a telephone interface.  
The termination on an interface may consist of any combination of  
devices subject only to the requirement that the sum of the RENs of  
all the devices does not exceed five.  
®
Brother International Corporation  
100 Somerset Corporate Boulevard  
P.O. Box 6911  
Bridgewater, NJ 08807–0911 USA  
Brother International Corporation (Canada) Ltd.  
1 rue Hôtel de Ville,  
Dollard-des-Ormeaux, QC, CANADA H9B 3H6  
Visit us on the World Wide Web  
These machines are made for use in the USA and CANADA only. We cannot recommend  
using them overseas because it may violate the Telecommunications Regulations of that  
country and the power requirements of your multi-function center may not be compatible  
with the power available in foreign countries. Using USA or CANADA models overseas is  
at your own risk and may void your warranty.  
US/CAN  
LF1715001  
Printed in Malaysia  

Black Decker START IT VEC013BD User Manual
Briggs Stratton 130200 User Manual
Briggs Stratton Automobile Parts 86400 User Manual
Brother MFC 3200c User Manual
Brother Scanncut Cutting Machine CM100DM User Manual
Carrier 51CM User Manual
Haier AB424FCAHA User Manual
Haier Air Conditioner HPU 42HH03 User Manual
Heat Controller Inc Air Conditioner MMH36TA 1 User Manual
Holmes HAP223 User Manual