Brother ADVANCED MFC 7460DN User Manual

ADVANCED  
USER’S GUIDE  
MFC-7360  
MFC-7460DN  
MFC-7860DW  
Version 0  
TWN-ENG  
Table of Contents  
ii  
iii  
iv  
v
General Setup  
1
1
1
Memory Storage  
1
Volume settings  
1
Your menu settings are stored permanently,  
and in the event of a power failure will not be  
lost. Temporary settings (for example,  
Contrast, Overseas Mode) will be lost.  
Ring volume  
1
You can choose a ring volume level from a  
range of settings, from Highto Off.  
(For MFC-7860DW)  
While in Fax mode press  
or  
to adjust  
During a power failure the machine will retain  
the date and time and programmed fax timer  
jobs (for example, Delayed Fax) for  
approximately 60 hours. Other fax jobs in the  
machine’s memory will not be lost.  
the volume level. The LCD will show the  
current setting, and each key press will  
change the volume to the next level. The  
machine will keep the new setting until you  
change it.  
You can also change the ring volume through  
the menu:  
(For MFC-7360 and MFC-7460DN)  
During a power failure the machine will retain  
the date and time for approximately 2 hours.  
The fax jobs in the machine’s memory will be  
lost.  
a Press Menu, 1, 3, 1.  
Volume  
1.Ring  
b Press a or b to choose Off, Low, Medor  
High.  
Press OK.  
c Press Stop/Exit.  
Beeper volume  
1
When the beeper is on, the machine will beep  
when you press a key, make a mistake, or  
after you send or receive a fax. You can  
choose a range of volume levels, from High  
to Off.  
a Press Menu, 1, 3, 2.  
Volume  
2.Beeper  
b Press a or b to choose Off, Low, Medor  
High.  
Press OK.  
c Press Stop/Exit.  
1
         
Chapter 1  
Speaker volume  
1
Automatic daylight  
savings time  
1
You can choose a range of speaker volume  
levels, from Highto Off.  
You can set the machine to change  
automatically for Daylight Savings Time. It  
will set itself forward one hour in the Spring,  
and back one hour in the Fall.  
a Press Menu, 1, 3, 3.  
Volume  
3.Speaker  
a Press Menu, 0, 2, 2.  
b Press a or b to choose Off, Low, Medor  
High.  
Date&Time  
2.Auto Daylight  
Press OK.  
c Press Stop/Exit.  
You can also adjust the speaker volume with  
the control panel keys.  
b Press a or b to choose Onor Off.  
Press OK.  
c Press Stop/Exit.  
a Press  
(FAX).  
b Press Hook.  
c Press or  
.
This setting will stay until you change it  
again.  
d Press Hook.  
2
   
General Setup  
Deep Sleep mode  
1
Ecology features  
1
If the machine is in Sleep mode and does not  
receive any jobs for a certain length of time,  
the machine will automatically enter Deep  
Sleep mode, and the LCD will show Deep  
Sleep. Deep Sleep mode uses less power  
than Sleep mode. The machine will wake up  
and start warming up when the machine  
receives computer data or when you press a  
key on the control panel.  
1
Toner Save  
1
You can save toner using this feature. When  
you set Toner Save to On, print appears  
lighter. The default setting is Off.  
a Press Menu, 1, 4, 1.  
Ecology  
1.Toner Save  
(For MFC-7860DW)  
If a wireless network is enabled, the machine  
does not enter Deep Sleep mode. To disable  
the wireless network, see chapter 3 in the  
Network User’s Guide.  
b Press a or b to choose Onor Off.  
Press OK.  
c Press Stop/Exit.  
Note  
We do not recommend Toner Save for  
printing Photo or Gray Scale images.  
Sleep Mode  
1
The Sleep Mode Setting can reduce power  
consumption. When the machine is in Sleep  
Mode (Power Save mode) it acts as though it  
were turned off. Receiving data or starting an  
operation wakes up the machine from Sleep  
mode to Ready mode.  
You can choose how long the machine must  
be idle before it goes into sleep mode. When  
the machine receives a fax, computer data or  
makes a copy, the timer will be reset. The  
default setting is 3 minutes.  
While the machine is in sleep mode the LCD  
will show Sleep.  
a Press Menu, 1, 4, 2.  
Ecology  
2.Sleep Time  
b Enter the length of time the machine is  
idle before entering sleep mode.  
Press OK.  
c Press Stop/Exit.  
3
       
Chapter 1  
Receiving faxes in Continue  
Mode  
Toner Settings  
1
1
Toner Setting (Continue  
Mode)  
The machine can store received faxes in the  
memory if you choose Continue mode when  
the LCD shows Replace Toner. When  
received faxes are printed in Continue mode  
the LCD will ask if the print quality of the fax  
is OK. If the quality is not good, choose  
2.No.The machine will keep the faxes  
stored in the memory so you can reprint them  
after you replace the toner cartridge with a  
new one. If the print quality is good, choose  
1.Yes.The LCD will ask if you want to  
delete the printed faxes from the memory. If  
you choose not to delete them, you will be  
asked again after you replace the toner  
cartridge with a new one.  
1
You can set the machine to continue printing  
after the LCD shows Replace Toner.  
The machine will continue printing until the  
LCD shows Toner Ended.  
The default setting is Stop.  
a Press Menu, 1, 8.  
General Setup  
8.Replace Toner  
b Press a or b to choose Continueor  
Stop.  
Press OK.  
Note  
c Press Stop/Exit.  
• The MFC-7360 and MFC-7460DN can  
store up to 400 faxes in memory and the  
MFC-7860DW can store up to 500 faxes  
in memory.  
Note  
• If you continue printing in the Continue  
mode, we cannot guarantee the print  
quality.  
• (MFC-7360 and MFC-7460DN)  
If you turn off the power switch faxes in  
memory will be lost.  
• While using Continue mode the print may  
appear faint.  
• The machine will keep faxes stored in  
Continue Mode even if you change the  
Continuesetting to Stop.  
• After replacing the toner cartridge with a  
new one, the Continue mode will go back  
to the default setting (Stop).  
• If you install a new toner cartridge when  
the LCD shows Toner Ended, the  
machine will ask if you want to print the  
stored faxes. Choose 1. Printto print  
stored faxes.  
Toner End in Continue Mode  
1
When the LCD shows Toner Endedthe  
machine will stop printing. If the memory is full  
and you want to continue receiving faxes, you  
must install a new toner cartridge.  
4
       
General Setup  
LCD Contrast  
1
Dial Prefix  
1
1
You can change the contrast to make the  
LCD look lighter or darker.  
The Dial Prefix setting will automatically dial a  
predefined number before every fax number  
you dial. For example: If your telephone  
system requires a 9 to dial an outside number  
use this setting to automatically dial 9 for  
every fax you send.  
a Press Menu, 1, 5.  
General Setup  
5.LCD Contrast  
b Press c to make the LCD darker. Or,  
press d to make the LCD lighter.  
Press OK.  
Setting up the prefix number  
1
a Press Menu, 0, 5.  
c Press Stop/Exit.  
b Enter the prefix number (up to 5 digits)  
on the dial pad.  
Press OK.  
Note  
You can use the numbers 0 to 9, #, l  
and !. (Press Hook to display “!”.)  
You cannot use ! with any other numbers  
or characters.  
If your telephone system requires a timed  
break recall (hookflash), press Hook to  
enter the break.  
c Press Stop/Exit.  
5
       
Chapter 1  
Changing the prefix number  
1
Mode Timer  
1
The machine has three mode keys on the  
control panel: FAX, SCAN, and COPY.  
a Press Menu, 0, 5.  
b Do one of the following:  
You can set how much time the machine  
takes after the last Copy or Scan operation to  
return to Fax mode. If you choose Off, the  
machine will stay in the mode you used last.  
To change the prefix number,  
press 1.  
To remove the prefix number, press  
Clear to delete the digits. Go to step  
c.  
This setting also sets the time the machine  
will change from individual user to the Public  
mode when using Secure Function Lock.  
To exit without making a change,  
press 2. Go to step d.  
c Enter a new prefix number using the dial  
pad (up to 5 digits), press OK.  
d Press Stop/Exit.  
a Press Menu, 1, 1.  
General Setup  
1.Mode Timer  
b Press a or b to choose 0 Sec, 30  
Secs, 1 Min, 2 Mins, 5 Minsor Off.  
Press OK.  
c Press Stop/Exit.  
6
       
Security features  
2
2
Setting up the password  
2
Security  
2
Note  
2
You can set up your machine with multiple  
levels of security using TX Lock (For  
MFC-7360 and MFC-7460DN) or Secure  
Function Lock 2.0 (For MFC-7860DW) and  
Setting Lock. You will not be able to continue  
to schedule Delayed Faxes or Polling jobs.  
However, any prescheduled Delayed Faxes  
will be sent even if you turn on TX Lock or  
Secure Function Lock 2.0, so they will not be  
lost.  
If you have already set the password, you will  
not need to set it again.  
a Press Menu, 1, 6, 1.  
Security  
1.TX Lock  
b Enter a four-digit number for the  
password using numbers 0-9.  
Press OK.  
TX Lock  
c If you are entering the password for the  
first time, the LCD will show Verify:  
(
MFC-7360 and MFC-7460DN)  
2
TX Lock lets you prevent unauthorized  
access to the machine. While TX Lock is on,  
the following operations are available:  
d Re-enter the password.  
Press OK.  
e Press Stop/Exit.  
Receiving faxes  
Changing the TX Lock password  
Fax Forwarding  
(if Fax Forwarding was already on)  
a Press Menu, 1, 6, 1.  
Paging  
Security  
1.TX Lock  
(if Paging was already on)  
Remote Retrieval  
b Press a or b to choose Set Password.  
Press OK.  
(if Fax Storage was already on)  
PC Fax Receive  
c Enter the registered four-digit password.  
Press OK.  
(if PC Fax Receive was already on)  
While TX Lock is on, the following  
operations are NOT available:  
d Enter a four-digit number for the new  
Sending faxes  
Copying  
password.  
Press OK.  
PC printing  
Scanning  
e If the LCD shows Verify:, re-enter the  
new password.  
Press OK.  
Note  
f Press Stop/Exit.  
• To print the faxes in memory, turn off TX  
Lock.  
• If you forget the TX Lock password,  
please call Brother Customer Service.  
7
       
Chapter 2  
Setting the password for the  
administrator  
Secure Function Lock 2.0  
(MFC-7860DW)  
2
2
The password you set in these steps is for the  
administrator. This password is used to set  
up users and to turn Secure Function Lock on  
Secure Function Lock lets you restrict Public  
access to the following machine functions:  
Fax Tx  
Fax Rx  
Copy  
a Press Menu, 1, 6, 1.  
Scan  
Security  
PC Print  
1.Function Lock  
This feature also prevents users from  
changing the Default settings of the machine  
by limiting access to the Menu settings.  
b Enter a four-digit number for the  
password using numbers 0-9.  
Press OK.  
Before using the security features you must  
first enter an administrator password.  
c Re-enter the password when the LCD  
shows Verify:.  
Access to restricted operations can be  
enabled by creating a restricted user.  
Restricted users must enter a user password  
to use the machine.  
Press OK.  
d Press Stop/Exit.  
Make a careful note of your password. If you  
forget it, you will have to reset the password  
stored in the machine. For information about  
how to reset the password call Brother  
Customer Service.  
Changing the password for the  
administrator  
2
a Press Menu, 1, 6, 1.  
Security  
1.Function Lock  
Note  
b Press a or b to choose Set Password.  
Press OK.  
• Secure Function Lock can be set manually  
at the control panel, by using Web Based  
Management or by using BRAdmin  
Professional 3. We recommend using  
Web Based Management to configure this  
feature. For more information, see the  
Network User’s Guide.  
c Enter the registered four-digit password.  
Press OK.  
d Enter a four-digit number for the new  
password.  
Press OK.  
• Only administrators can set limitations  
and make changes for each user.  
e If the LCD shows Verify:re-enter the  
new password.  
• When Secure Function Lock is on, you  
can only use 1.Contrast, 6.Polled  
TXand 7.Coverpg Setupunder  
2.Setup Sendin the Fax menu.  
Press OK.  
f Press Stop/Exit.  
If Fax Tx is disabled, you cannot use any  
function in the Fax menu.  
• Polling Receive is enabled only when both  
Fax Tx and Fax Rx are enabled.  
8
   
Security features  
d Press a or b to choose User01.  
Setting up the public user mode  
2
Press OK.  
Public user mode restricts the functions that  
are available for Public users. Public users do  
not need to enter a password to access the  
features made available through this setting.  
You can set up one Public user.  
e Use the numeric keys to enter the user  
name. (See Entering text in Appendix C  
of the Basic User's Guide.)  
2
Press OK.  
a Press Menu, 1, 6, 1.  
f Enter a four-digit password for the user.  
Press OK.  
Security  
1.Function Lock  
g Press a or b to choose Onor Offfor  
Fax Tx.  
b Press a or b to choose Setup ID.  
Press OK.  
Press OK.  
After you have set Fax Tx, repeat this  
step for Fax Rx, Copy, Scanand PC  
Print. When the LCD shows Exit,  
press OK.  
c Enter the administrator password.  
Press OK.  
d Press a or b to choose Public.  
Press OK.  
h Repeat steps d to g for entering each  
additional user and password.  
e Press a or b to choose Onor Offfor  
Fax Tx.  
i Press Stop/Exit.  
Press OK.  
After you have set Fax Tx, repeat this  
step for Fax Rx, Copy, Scanand PC  
Print. When the LCD shows Exit,  
press OK.  
Note  
You cannot use the same name as  
another user’s name.  
f Press Stop/Exit.  
Turning Secure Function Lock on/off  
2
If you enter the wrong password, the LCD will  
show Wrong Password. Re-enter the  
correct password.  
Setting up restricted users  
2
You can set up users with restrictions and a  
password for functions that are available to  
them. You can set up more advanced  
restrictions, such as by page count or PC  
user login name, through Web Based  
Management. (For more information, see the  
Network User’s Guide.) You can set up to 25  
restricted users with restrictions and a  
password.  
Turning Secure Function Lock on  
a Press Menu, 1, 6, 1.  
Security  
1.Function Lock  
b Press a or b to choose Lock OffiOn.  
Press OK.  
a Press Menu, 1, 6, 1.  
c Enter your four-digit administrator  
password.  
Security  
1.Function Lock  
Press OK.  
b Press a or b to choose Setup ID.  
Press OK.  
c Enter the administrator password.  
Press OK.  
9
           
Chapter 2  
Turning Secure Function Lock off  
• If the function you want to use is restricted  
for all users, Not Availablewill appear  
on the LCD and then the machine will go  
back to the Ready mode. You cannot  
access to the function you want to use.  
Contact your administrator to check your  
Secure Function Lock Settings.  
a Press Menu, 1, 6, 1.  
Security  
1.Function Lock  
b Press a or b to choose Lock OniOff.  
Press OK.  
• If your ID has set page limit restrictions  
and already reached the maximum  
number of pages, the LCD will show  
Limit Exceededwhen you print data.  
Contact your administrator to check your  
Secure Function Lock Settings.  
c Enter your four-digit administrator  
password.  
Press OK.  
Switching Users  
2
This setting allows you to switch between  
registered restricted users or Public mode  
when Secure Function Lock is turned on.  
Changing to the restricted user Mode  
a Hold down Shift as you press Secure.  
Change ID  
XXX  
b Press a or b to choose ID.  
Press OK.  
c Enter your four-digit password.  
Press OK.  
Changing to the Public Mode  
After a restricted user has finished using the  
machine, it will return to the Public setting  
within the same time as the Mode Timer  
setting (Menu, 1, 1). (See Mode Timer  
on page 6.) You can also exit from the  
restricted user mode by pressing the current  
Mode key you are in. Then LCD will ask you  
Go to Public?.  
Press 1 to choose 1.Yes.  
Note  
• If the current ID is restricted to the function  
you want to use, Access Deniedwill  
appear on the LCD and then the machine  
will ask your name. If you are allowed to  
access the function you want to use, press  
a or b to choose your name and enter your  
four-digit password.  
Press OK.  
10  
 
Security features  
Setting up the password  
2
Setting Lock  
2
a Press Menu, 1, 6, 2.  
Setting Lock lets you set a password to stop  
other people from accidentally changing your  
machine settings.  
Security  
2.Setting Lock  
Make a careful note of your password. If you  
forget it, you will have to reset the passwords  
stored in the machine. Please call your  
administrator or Brother Customer Service.  
2
b Enter a four-digit number for the  
password using numbers 0-9.  
Press OK.  
While Setting Lock is On, you cannot change  
the following settings without a password:  
c Re-enter your password when the LCD  
shows Verify:.  
Mode Timer  
Paper  
Press OK.  
d Press Stop/Exit.  
Volume  
Ecology  
LCD Contrast  
Security  
Document Scan  
Replace Toner  
Address Book  
Dial Restrict  
Printer (Emulation , Duplex , Reset  
Printer)  
Network settings (except Status, Mac  
Address, Scan to FTP , Scan to E-mail )  
Receive Mode  
Date&Time  
Station ID  
Dial Tone  
Dial Prefix  
Reset  
1
For MFC-7860DW  
2
For MFC-7460DN and MFC-7860DW  
Also, machine settings cannot be changed  
through the Remote Setup while Setting Lock  
is On.  
11  
     
Chapter 2  
Changing your Setting Lock password  
2
Restricting dialing  
2
a Press Menu, 1, 6, 2.  
This feature is to prevent users from sending  
a fax or call to a wrong number by mistake.  
You can set the machine to restrict dialing by  
using the dial pad, One Touch and Speed  
Dial.  
Security  
2.Setting Lock  
b Press a or b to choose Set Password.  
Press OK.  
If you choose Off, the machine does not  
c Enter your four-digit password.  
Press OK.  
restrict the dialing method.  
If you choose Enter # twice, the machine  
will prompt you to re-enter the number, and  
then if you re-enter the same number  
correctly, the machine will start dialing. If you  
re-enter the wrong number, the LCD will  
show an error message.  
d Enter a four-digit number for the new  
password.  
Press OK.  
e Re-enter your new password when the  
LCD shows Verify:.  
If you choose On, the machine will restrict all  
fax sending and outbound calls for that  
dialing method.  
Press OK.  
f Press Stop/Exit.  
Dial pad restriction  
2
Turning Setting Lock on/off  
2
If you enter the wrong password when  
following the instructions below, the LCD will  
show Wrong Password. Re-enter the  
correct password.  
a Press Menu, 2, 6, 1.  
Dial Restrict.  
1.Dial Pad  
b Press a or b to choose Off, Enter #  
Turning Setting Lock on  
twiceor On.  
Press OK.  
a Press Menu, 1, 6, 2.  
Security  
2.Setting Lock  
c Press Stop/Exit.  
b Press a or b to choose On.  
Press OK.  
One Touch restriction  
2
a Press Menu, 2, 6, 2.  
c Enter your four-digit password.  
Press OK.  
Dial Restrict.  
2.One Touch Dial  
d Press Stop/Exit.  
b Press a or b to choose Off, Enter #  
twiceor On.  
Press OK.  
Turning Setting Lock off  
a Press Menu, 1, 6, 2.  
c Press Stop/Exit.  
Security  
2.Setting Lock  
b Enter your four-digit password.  
Press OK twice.  
c Press Stop/Exit.  
12  
   
Security features  
Speed Dial restriction  
2
a Press Menu, 2, 6, 3.  
Dial Restrict.  
3.Speed Dial  
2
b Press a or b to choose Off, Enter #  
twiceor On.  
Press OK.  
c Press Stop/Exit.  
Note  
• The Enter # twicesetting will not work  
if you pick up the external handset or  
press Hook before entering the number.  
You will not be asked to re-enter the  
number.  
• You can not restrict dialing when you use  
Redial/Pause.  
• If you chose Onor Enter # twice, you  
cannot use the Broadcasting feature and  
cannot combine quick dial numbers when  
dialing.  
13  
Sending a fax  
3
3
a Make sure you are in Fax mode  
.
Additional sending  
options  
3
b Load your document.  
c Press Menu, 2, 2, 1.  
Sending faxes using multiple  
settings  
Setup Send  
1.Contrast  
3
d Press a or b to choose Auto, Lightor  
Before you send a fax, you can change any  
combination of these settings: contrast,  
resolution, overseas mode, delayed fax timer,  
polling transmission, real time transmission  
or cover page settings.  
Dark.  
Press OK.  
Note  
Even if you choose Lightor Dark, the  
machine will send the fax using the Auto  
setting if you choose Photoas the Fax  
Resolution.  
a Make sure you are in Fax mode  
.
After each setting is accepted, the LCD  
asks if you want to enter more settings:  
Other Settings  
1.Yes 2.No  
b Do one of the following:  
To choose more settings, press 1.  
The LCD returns to the Setup Send  
menu so you can choose another  
setting.  
If you have finished choosing  
settings, press 2 and go to the next  
step for sending your fax.  
Contrast  
3
For most documents the default setting of  
Autowill give the best results.  
It automatically chooses the suitable contrast  
for your document.  
If your document is very light or dark,  
changing the contrast may improve the  
quality of the fax.  
Use Darkto make the faxed document  
lighter.  
Use Lightto make the faxed document  
darker.  
14  
       
Sending a fax  
Changing Fax Resolution  
3
Additional sending  
operations  
3
The quality of a fax can be improved by  
changing the Fax Resolution. Resolution can  
be changed for the next fax or for all faxes.  
Sending a fax manually  
3
To change the Fax Resolution setting  
for the next fax  
3
Manual transmission  
3
3
Manual transmission lets you hear the  
dialing, ringing and fax-receiving tones while  
sending a fax.  
a Make sure you are in Fax mode  
b Load your document.  
.
a Make sure you are in Fax mode  
b Load your document.  
.
c Press Resolution, then a or b to  
choose the resolution.  
Press OK.  
c Press Hook and listen for a dial tone.  
Or, pick up the handset of the external  
telephone and listen for a dial tone.  
To change the default Fax Resolution  
setting  
3
d Dial the fax number you want to call.  
a Make sure you are in Fax mode  
b Press Menu, 2, 2, 2.  
.
e When you hear the fax tone, press  
Start.  
Setup Send  
2.Fax Resolution  
If you are using the scanner glass,  
press 1 to send a fax.  
c Press a or b to choose the resolution  
f If you picked up the handset of an  
you want.  
external telephone, replace it.  
Press OK.  
Note  
Sending a fax at the end of a  
conversation  
You can choose four different resolution  
settings.  
3
At the end of a conversation you can send a  
fax to the other party before you both hang  
up.  
fax resolution  
Standard  
Suitable for most typed  
documents.  
a Ask the other party to wait for fax tones  
(beeps) and then to press the Start or  
Send key before hanging up.  
Fine  
Good for small print and  
transmits a little slower than  
Standard resolution.  
S.Fine  
Photo  
Good for small print or artwork  
and transmits slower than Fine  
resolution.  
b Make sure you are in Fax mode  
c Load your document.  
.
Use when the document has  
varying shades of gray or is a  
photograph. This has the  
slowest transmission time.  
15  
         
Chapter 3  
d Press Start.  
Before you begin the broadcast  
3
If you are using the scanner glass,  
One Touch and Speed Dial numbers must be  
stored in the machine's memory before they  
can be used in a broadcast. (See Storing One  
Touch Dial numbers and Storing Speed Dial  
numbers in Chapter 7 of the Basic User's  
Guide.)  
press 1 to send a fax.  
e Replace the handset of an external  
telephone.  
Dual access  
3
Group numbers must also be stored in the  
machine's memory before they can be used  
in a broadcast. Group numbers include many  
stored One Touch Dial and Speed Dial  
numbers for easier dialing. (See Setting up  
You can dial a number and start scanning the  
fax into memory—even when the machine is  
sending from memory, receiving faxes or  
printing PC data. The LCD will show the new  
job number.  
The number of pages you can scan into the  
memory will vary depending on the data that  
is printed on them.  
How to broadcast a fax  
Note  
3
Use (Address Book) to help you  
Note  
choose numbers easily.  
If you get an Out of Memorymessage  
while scanning the first page of a fax,  
press Stop/Exit to cancel scanning. If you  
get an Out of Memorymessage while  
scanning a subsequent page, you can  
press Start to send the pages scanned so  
far, or press Stop/Exit to cancel the  
operation.  
a Make sure you are in Fax mode  
b Load your document.  
.
c Enter a number.  
Press OK.  
You can use either a One Touch,  
Speed Dial, a Group number, or a  
number manually entered using the dial  
pad. (See How to dial in Chapter 7 of the  
Basic User's Guide.)  
Broadcasting  
3
Broadcasting lets you send the same fax  
message to more than one fax number. You  
can include Groups, One Touch, Speed Dial  
numbers and up to 50 manually dialed  
numbers in the same broadcast.  
d Repeat step c until you have entered  
all the fax numbers you want to  
broadcast to.  
You can broadcast up to 258 different  
numbers. This will depend on how many  
Groups, access codes or credit card numbers  
you have stored, and on how many delayed  
or stored faxes in memory.  
e Press Start.  
After the broadcast is finished the machine  
will print a broadcast report to let you know  
the results.  
Note  
The scan profile of the One Touch,  
Speed Dial or Group number you chose  
first will be applied to the broadcast.  
16  
     
Sending a fax  
Canceling a Broadcast in progress  
3
Real Time Transmission  
3
While broadcasting you can cancel the fax  
currently being sent or the whole broadcast  
job.  
When you are sending a fax, the machine will  
scan the documents into the memory before  
sending it. Then, as soon as the telephone  
line is free, the machine will start dialing and  
sending.  
a Press Menu, 2, 7.  
The LCD will display the Broadcast job  
number followed by the fax number  
being dialed (for example, #001  
123456789) and the broadcast job  
number (for example,  
Sometimes, you may want to send an  
important document immediately, without  
waiting for memory transmission. You can set  
Real Time TXto Onfor all documents or  
Next Fax:Onfor the next fax only.  
3
Broadcast#001).  
Fax  
7.Remaining Jobs  
Note  
• If the memory is full and you are sending a  
fax from the ADF, the machine will send  
the document in real time (even if  
Real Time TX is set to Off). If the memory  
is full, faxes from the scanner glass cannot  
be sent until you clear some of the  
memory.  
b Press a or b to choose one of the  
following:  
Choose the fax number being dialed,  
and press OK.  
Choose the broadcast job number,  
and press OK.  
• In Real Time Transmission, the automatic  
redial feature does not work when using  
the scanner glass.  
c Press 1 to cancel the fax number or  
Broadcast job number you chose in step  
b, or press 2 to exit without canceling.  
If you chose to only cancel the fax  
currently being sent in step b, the  
LCD will ask you if you want to  
cancel the broadcast job. Press 1 to  
clear the whole broadcast job or 2 to  
exit.  
Sending in real time for all faxes  
3
a Make sure you are in Fax mode  
b Press Menu, 2, 2, 5.  
.
Setup Send  
5.Real Time TX  
d Press Stop/Exit.  
c Press a or b to choose On.  
Press OK.  
Sending in real time for the next fax  
only  
3
a Make sure you are in Fax mode  
b Press Menu, 2, 2, 5.  
.
Setup Send  
5.Real Time TX  
c Press a or b to choose Next Fax:On.  
Press OK.  
17  
     
Chapter 3  
Overseas Mode  
3
Delayed batch transmission  
3
If you are having difficulty sending a fax  
overseas due to a bad connection, then  
turning on Overseas Mode may help.  
Before sending the delayed faxes, your  
machine will help you economize by sorting  
all the faxes in the memory by destination and  
scheduled time.  
This is a temporary setting, and will only be  
active for your next fax.  
All delayed faxes that are scheduled to be  
sent at the same time to the same fax number  
will be sent as one fax to save transmission  
time.  
a Make sure you are in Fax mode  
.
b Load your document.  
c Press Menu, 2, 2, 9.  
a Make sure you are in Fax mode  
b Press Menu, 2, 2, 4.  
.
Setup Send  
9.Overseas Mode  
Setup Send  
4.Batch TX  
d Press a or b to choose Onor Off.  
Press OK.  
c Press a or b to choose Onor Off.  
Press OK.  
Delayed Fax  
3
d Press Stop/Exit.  
You can store up to 50 faxes in the memory  
to be sent within a twenty four hour period.  
Checking and canceling  
waiting jobs  
3
a Make sure you are in Fax mode  
.
Check which jobs are still waiting in the  
b Load your document.  
c Press Menu, 2, 2, 3.  
memory to be sent. If there are no jobs, the  
LCD will show No Jobs Waiting. You can  
cancel a fax job that is stored and waiting in  
the memory.  
Setup Send  
3.Delayed Fax  
a Press Menu, 2, 7.  
The number of jobs still to be sent will be  
displayed.  
d Enter the time you want the fax to be  
sent (in 24-hour format).  
(For example, enter 19:45 for 7:45 PM)  
Press OK.  
b Press a or b to scroll through the waiting  
jobs and press the job you want to  
cancel. Press OK.  
Note  
The number of pages you can scan into  
the memory depends on the amount of  
data printed on each page.  
c Do one of the following:  
To cancel the job, press 1.  
To exit without canceling, press 2.  
d When you have finished, press  
Stop/Exit.  
18  
         
Sending a fax  
d Enter your own comment using the dial  
Electronic cover page  
3
pad.  
Press OK.  
This feature will not work unless you have  
already programmed your Station ID. (See  
the Quick Setup Guide.)  
Use the chart on Entering text in Appendix C  
of the Basic User's Guide for help entering  
characters.  
You can automatically send a cover page  
with every fax. Your cover page includes your  
Station ID, a comment, and the name (or  
number) stored in the One Touch or Speed  
Dial memory.  
Send a cover page for the next fax  
3
3
If you want to send a cover page only for the  
next fax, your machine will ask you to enter  
the number of pages you are sending so it  
can be printed on the cover page.  
By choosing Next Fax:Onyou can also  
display the number of pages on the cover  
page.  
a Make sure you are in Fax mode  
.
You can choose one of the following preset  
comments.  
b Load your document.  
c Press Menu, 2, 2, 7.  
1.Comment Off  
2.Please Call  
3.Urgent  
Setup Send  
7.Coverpg Setup  
4.Confidential  
d Press a or b to choose Next Fax:On  
(or Next Fax:Off).  
Instead of using one of the preset comments,  
you can enter two personal messages of your  
own, up to 27 characters long. Use the chart  
on Entering text in Appendix C of the Basic  
User's Guide for help entering characters.  
Press OK.  
e Press a or b to choose a comment.  
Press OK.  
f Enter two digits to show the number of  
pages you are sending.  
5.(User Defined)  
6.(User Defined)  
Press OK.  
For example, enter 0, 2 for 2 pages or  
0, 0 to leave the number of pages blank.  
If you make a mistake, press d or Clear  
to back up and re-enter the number of  
pages.  
Composing your own comments  
3
You can set up two comments of your own.  
a Make sure you are in Fax mode  
b Press Menu, 2, 2, 8.  
.
Send a cover page for all faxes  
3
You can set the machine to send a cover  
page whenever you send a fax.  
Setup Send  
8.Coverpage Msg  
a Make sure you are in Fax mode  
b Press Menu, 2, 2, 7.  
.
c Press a or b to choose 5.or 6.to store  
your own comment.  
Press OK.  
Setup Send  
7.Coverpg Setup  
19  
         
Chapter 3  
c Press a or b to choose On(or Off).  
Press OK.  
Polling overview  
3
Polling lets you set up your machine so other  
people can receive faxes from you, but they  
pay for the call. It also lets you call somebody  
else’s fax machine and receive a fax from it,  
so you pay for the call. The polling feature  
needs to be set up on both machines for this  
d Press a or b to choose a comment.  
Press OK.  
Using a printed cover page  
3
If you want to use a printed cover page that  
you can write on, you can print the sample  
page and attach it to your fax.  
to work. Not all fax machines support polling.  
Polled transmit  
3
a Make sure you are in Fax mode  
b Press Menu, 2, 2, 7.  
.
Polled transmit lets you set up your machine  
to wait with a document so another fax  
machine can call and retrieve it.  
Setup Send  
7.Coverpg Setup  
Setup for polled transmit  
3
c Press a or b to choose Print Sample.  
Press OK.  
a Make sure you are in Fax mode  
.
d Press Start.  
b Load your document.  
c Press Menu, 2, 2, 6.  
e After the machine prints a copy of your  
cover page, press Stop/Exit.  
Setup Send  
6.Polled TX  
d Press a or b to choose On(or Off).  
Press OK.  
e Press 2 to choose 2.Noif you do not  
want to enter more settings when the  
LCD asks you the following message:  
Other Settings  
1.Yes 2.No  
f Press Start.  
g If you are using the scanner glass, the  
LCD will prompt you to choose one of  
the options below:  
Next Page?  
1.Yes 2.No(Send)  
Press 1 to send another page.  
Go to step h.  
Press 2 or Start to send the  
document.  
20  
       
Sending a fax  
h Place the next page on the scanner  
glass, press OK. Repeat steps g and  
h for each additional page.  
The document will be stored in memory  
and wait to be polled.  
Note  
3
The document will be stored and can be  
retrieved from any other fax machine until  
you delete the fax from memory.  
To delete the fax from memory, press  
Menu, 2, 7. (See Checking and canceling  
21  
 
Receiving a fax  
4
4
d Press a or b to choose Onor Off.  
Remote Fax Options  
4
Press OK.  
Backup Print  
On  
Remote Fax Options let you receive faxes  
while you are away from the machine.  
You can use only one Remote Fax Option at  
a time.  
e Press Stop/Exit.  
IMPORTANT  
Fax Forwarding  
4
If you choose Backup Print On, the  
machine will also print the fax at your  
machine so you will have a copy. This is a  
safety feature in case if there is a power  
failure before the fax is forwarded or a  
problem at the receiving machine.  
(For MFC-7360 and MFC-7460DN )  
The faxes stored in the machine’s memory  
will be deleted.  
The Fax Forwarding feature lets you  
automatically forward your received faxes to  
another machine.  
a Press Menu, 2, 5, 1.  
Remote Fax Opt  
1.Fwd/Page/Store  
b Press a or b to choose Fax Forward.  
Press OK.  
The LCD will ask you to enter the fax  
number you want your faxes to be  
forwarded to.  
c Enter the forwarding number using the  
dial pad (up to 20 digits), a One Touch  
key or (Address Book) and the  
three-digit location.  
Press OK.  
Note  
• If you store a Group on a One Touch key  
or a Speed Dial location, the faxes will be  
forwarded to multiple fax numbers.  
• You can also enter an E-mail address if  
your machine has been configured for the  
Internet Fax feature. (For details about  
Internet Fax, see the Network User’s  
Guide. For information about Fax Forward  
to E-mail, see the Brother Solutions  
22  
     
Receiving a fax  
Paging  
4
Fax Storage  
4
When Paging is chosen, the machine dials  
the cell phone number you programmed. This  
activates your cell phone or pager so you will  
know that you have a fax message in the  
machine’s memory.  
The Fax Storage feature lets you store your  
received faxes in the machine’s memory. You  
can retrieve stored fax messages from a fax  
machine at another location using the remote  
retrieval commands. (See Retrieving fax  
automatically print a copy of the stored fax.  
a Press Menu, 2, 5, 1.  
Remote Fax Opt  
1.Fwd/Page/Store  
a Press Menu, 2, 5, 1.  
4
Remote Fax Opt  
1.Fwd/Page/Store  
b Press a or b to choose Paging.  
Press OK.  
b Press a or b to choose Fax Storage.  
Press OK.  
c Enter your cell phone number followed  
by # # (up to 20 digits). Press OK.  
Do not include the area code if it is the  
same as that of your machine.  
For example, press  
c Press Stop/Exit.  
PC-Fax Receive  
4
1 8 0 0 5 5 5 1 2 3 4 # #.  
If you turn on the PC-Fax Receive feature  
your machine will store received faxes in  
memory and send them to your PC  
automatically. You can then use your PC to  
view and store these faxes.  
d Do one of the following:  
If your pager needs a PIN, enter the  
PIN, press #, press Redial/Pause,  
enter your fax number followed by ##  
(up to 20 digits). Press OK. (For  
example, press:  
Even if you have turned off your PC (at night  
or on the weekend, for example), your  
machine will receive and store your faxes in  
its memory. The LCD will show the number of  
stored faxes received, for example: PC Fax  
Msg:001  
1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5  
5 6 7 8 9 # #)  
If you do not need a PIN, press OK.  
If you are programming a cell phone  
number, press OK.  
When you start your PC and the PC-Fax  
Receiving software runs, your machine  
transfers your faxes to your PC automatically.  
e Press Stop/Exit.  
For PC-Fax Receive to work you must have  
the PC-FAX Receive software running on  
your PC. (For details, see PC-FAX receiving  
in the Software User’s Guide.)  
Note  
• If you have set Paging, a backup copy will  
automatically be printed at the machine.  
• You cannot change a Paging or PIN  
number remotely.  
If you choose Backup Print On, the machine  
will also print the fax.  
a Press Menu, 2, 5, 1.  
Remote Fax Opt  
1.Fwd/Page/Store  
23  
       
Chapter 4  
b Press a or b to choose PC Fax  
• If your machine has a problem and is  
unable to print faxes in memory, you can  
use this setting to transfer your faxes to a  
PC. (For details, see Error and  
Receive.  
Press OK.  
c The LCD shows a reminder to start the  
PC-FAX Receive program on your  
computer. If you have started the  
PC-FAX Receive program, press OK. If  
you have not started the PC-FAX  
Receive program, see PC-FAX  
maintenance messages in Appendix B of  
the Basic User's Guide.)  
• PC-Fax Receive is not supported in Mac  
OS. (See PC-FAX receiving in the  
Software User’s Guide.)  
receiving in the Software User’s Guide.  
Changing Remote Fax  
Options  
d Press a or b to choose <USB>or your  
computer name if the machine is  
connected to a network*. (* Network  
models only)  
4
If received faxes are left in your machine’s  
memory when you change to another  
Remote Fax Option, the LCD will ask you the  
following message:  
Select ab or OK  
<USB>  
Press OK.  
Erase All Fax?  
1.Yes 2.No  
e Press a or b to choose Onor Off.  
Backup Print  
Off  
or  
Press OK.  
Print All Fax?  
1.Yes 2.No  
f Press Stop/Exit.  
If you press 1, faxes in the memory will be  
erased or printed before the setting  
IMPORTANT  
changes. If a backup copy has already  
been printed it will not be printed again.  
If you choose Backup Print On, the  
machine will also print the fax at your  
machine so you will have a copy. This is a  
safety feature in case if there is a power  
failure before the fax is forwarded or a  
problem at the receiving machine.  
(For MFC-7360 and MFC-7460DN )  
The faxes stored in the machine’s memory  
will be deleted.  
If you press 2, faxes in the memory will not  
be erased or printed and the setting will be  
unchanged.  
If received faxes are left in the machine’s  
memory when you change to PC Fax  
Receivefrom another remote fax option  
(Fax Forward, Pagingor Fax Storage),  
the LCD will ask you the following message:  
Send Fax to PC?  
1.Yes 2.No  
Note  
• Before you can set up PC-Fax Receive  
you must install the MFL-Pro Suite  
software on your PC. Make sure your PC  
is connected and turned on. (For details  
see PC-FAX receiving in the Software  
User’s Guide.)  
If you press 1, faxes in the memory will be  
sent to your PC before the setting  
changes. Faxes in the memory will be sent  
to your PC when the PC-Fax Receive icon  
is active on your PC. (See the Software  
User’s Guide.)  
24  
   
Receiving a fax  
If you press 2, faxes in the memory will not  
be erased or transferred to your PC and  
the setting will be unchanged.  
Remote retrieval  
4
The remote retrieval feature lets you retrieve  
your stored fax messages when you are not  
at the machine. You can call your machine  
from any touch tone telephone or fax  
machine, then use the Remote Access Code  
to retrieve your messages.  
The LCD will ask you the following message:  
Backup Print  
On  
Press a or b to choose Onor Off.  
Press OK.  
Setting a Remote Access Code  
4
Press Stop/Exit.  
4
The Remote Access Code feature lets you  
access the remote retrieval features when  
you are away from your machine. Before you  
use the remote access and retrieval features,  
you have to set up your own code. The  
default code is an inactive code: – – –l.  
IMPORTANT  
If you choose Backup Print On, the  
machine will also print the fax at your  
machine so you will have a copy. This is a  
safety feature in case if there is a power  
failure before the fax is forwarded or a  
problem at the receiving machine.  
(For MFC-7360 and MFC-7460DN )  
The faxes stored in the machine’s memory  
will be deleted.  
a Press Menu, 2, 5, 2.  
Remote Fax Opt  
2.Remote Access  
b Enter a three-digit code using the  
numbers 0 9, l or #.  
Press OK.  
c Press Stop/Exit.  
Turning off Remote Fax Options  
4
a Press Menu, 2, 5, 1.  
Note  
DO NOT use the same code used for your  
Fax Receive Code (l51) or Telephone  
Answer Code (#51). (See Using Remote  
Codes in Chapter 6 of the Basic User's  
Guide.)  
Remote Fax Opt  
1.Fwd/Page/Store  
b Press a or b to choose Off.  
Press OK.  
Note  
You can change your code at any time. If you  
want to make your code inactive, press Clear  
and then OK in b to restore the inactive  
setting – – –l.  
The LCD will give you options if there are  
received faxes still in your machine’s  
Using your Remote Access Code  
4
c Press Stop/Exit.  
a Dial your fax number from a telephone  
or another fax machine using touch  
tone.  
b When your machine answers,  
immediately enter your Remote Access  
Code (3 digits followed by l).  
25  
       
Chapter 4  
c The machine signals if it has received  
d Wait for a long beep, and then use the  
dial pad to enter the number of the  
remote fax machine where you want  
your fax messages sent, followed by ##  
(up to 20 digits).  
messages:  
No beeps  
No messages received.  
1 long beep  
e Hang up after you hear your machine  
beep. Your machine will call the other  
machine, which will then print your fax  
messages.  
Fax message received.  
d The machine gives two short beeps to  
tell you to enter a command (See  
The machine will hang up if you wait  
longer than 30 seconds before entering  
a command. If you enter an invalid  
command the machine will beep three  
times.  
Note  
You can insert a pause in a fax number by  
using the # key.  
Changing the Fax Forwarding number  
4
You can change the default setting of your fax  
forwarding number from another telephone or  
fax machine using touch tone.  
e Press 9 0 to reset the machine when you  
have finished.  
f Hang up.  
a Dial your fax number from a telephone  
or another fax machine using touch  
tone.  
Note  
If your machine is set to Manualmode,  
you can still access the remote retrieval  
features. Dial the fax number as normal  
and let the machine ring. After  
100 seconds you will hear a long beep to  
tell you to enter the remote access code.  
You will then have 30 seconds to enter the  
code.  
b When your machine answers, enter  
your Remote Access Code (3 digits  
followed by l). If you hear one long  
beep, you have messages.  
c When you hear two short beeps, use the  
dial pad to press 9 5 4.  
d Wait for a long beep, and then use the  
dial pad to enter the new number of the  
remote fax machine where you want  
your fax messages forwarded followed  
by ## (up to 20 digits).  
Retrieving fax messages  
4
a Dial your fax number from a telephone  
or another fax machine using touch  
tone.  
e Press 9 0 to reset the machine when you  
b When your machine answers,  
immediately enter your Remote Access  
Code (3 digits followed by l). If you hear  
one long beep, you have messages.  
have finished.  
f Hang up after you hear your machine  
beep.  
c When you hear two short beeps, use the  
dial pad to press 9 6 2.  
Note  
You can insert a pause in a fax number by  
using the # key.  
26  
       
Receiving a fax  
Remote fax commands  
4
Follow the commands below to access features when you are away from the machine. When you  
call the machine and enter your Remote Access Code (3 digits followed by l), the system will give  
two short beeps and you must enter a remote command.  
Remote commands  
95 Change the fax forwarding,  
Operation details  
paging or fax storage settings  
1 OFF  
You can choose Offafter you have retrieved or erased all your  
messages.  
4
2 Fax Forwarding  
3 Paging  
One long beep means the change is accepted. If you hear three  
short beeps, you cannot make the change because something  
has not been set up (for example, a fax forwarding or paging  
number has not been registered). You can register your fax  
forwarding number by entering 4. (See Changing the Fax  
Forwarding number on page 26.) Once you have registered the  
number, fax forwarding will work.  
4 Fax Forwarding number  
6 Fax Storage  
96  
Retrieve a fax  
2 Retrieve all faxes  
Enter the number of a remote fax machine to receive stored fax  
3 Erase faxes from the memory  
If you hear one long beep, fax messages have been erased  
from the memory.  
97  
98  
Check the receiving status  
1 Fax  
You can check whether your machine has received any faxes.  
If yes, you will hear one long beep. If no, you will hear three  
short beeps.  
Change the Receive Mode  
1 External TAD  
2 Fax/Tel  
If you hear one long beep, your change has been accepted.  
3 Fax Only  
90  
Exit  
Press 9 0 to exit remote retrieval. Wait for the long beep, then  
replace the handset.  
27  
   
Chapter 4  
Additional receiving  
operations  
Note  
When Duplex is turned on incoming faxes  
will automatically be reduced to fit the size  
of paper in the paper tray.  
4
Printing a reduced incoming  
fax  
4
Setting the Fax Receive  
Stamp  
4
If you choose On, the machine automatically  
reduces each page of an incoming fax to fit on  
one page of Letter, A4, Legal or Folio size  
paper.  
You can set the machine to print the received  
date and time in the top center of each  
received fax page.  
The machine calculates the reduction ratio by  
using the page size of the fax and your Paper  
Size setting (Menu, 1, 2, 2).  
a Make sure you are in Fax mode  
b Press Menu, 2, 1, 8.  
.
a Make sure you are in Fax mode  
b Press Menu, 2, 1, 5.  
.
Setup Receive  
8.Fax Rx Stamp  
c Press a or b to choose Onor Off.  
Press OK.  
Setup Receive  
5.Auto Reduction  
c Press a or b to choose Onor Off.  
Press OK.  
d Press Stop/Exit.  
Note  
d Press Stop/Exit.  
• The received time and date will not appear  
when using Internet Fax.  
Duplex (2-sided) printing for  
Fax mode  
(MFC-7460DN and MFC-7860DW)  
• Make sure you have set the current date  
and time in the machine. (See the Quick  
Setup Guide.)  
4
Your machine can automatically print  
received faxes onto both sides of the paper  
when Duplex is set to On.  
Receiving a fax at the end of a  
conversation  
4
You can use A4 size of paper for this function  
At the end of a conversation you can ask the  
other party to send you a fax before you both  
hang up.  
2
(60 to 105 g/m ).  
a Make sure you are in Fax mode  
b Press Menu, 2, 1, 9.  
.
a Ask the other party to place the  
document in their machine and to press  
the Start or Send key.  
Setup Receive  
9.Duplex  
b When you hear the CNG tones (slowly  
repeating beeps), press Start.  
c Press a or b to choose On(or Off).  
Press OK.  
c Press 2 to receive a fax.  
d Press Stop/Exit.  
28  
         
Receiving a fax  
d Replace the external handset.  
Receiving faxes into memory  
when the paper tray is empty  
4
Setting the Print Density  
4
As soon as the paper tray becomes empty  
during fax reception, the LCD shows No  
Paperand begins receiving faxes into the  
machine’s memory. Put some paper in the  
paper tray. (See Loading paper and print  
media in Chapter 2 of the Basic User's  
Guide.)  
You can adjust the Print Density setting to  
make your printed pages darker or lighter.  
a Make sure you are in Fax mode  
b Press Menu, 2, 1, 6.  
.
4
The machine will carry on receiving the fax,  
with the remaining pages being stored in  
memory, if enough memory is available.  
Setup Receive  
6.Print Density  
c Press c to make the print darker.  
Or, press d to make the print lighter.  
Press OK.  
Incoming faxes will continue to be stored in  
the memory until the memory becomes full or  
paper is loaded in the paper tray. When the  
memory is full the machine will stop  
automatically answering calls. To print the  
faxes, put fresh paper in the tray and press  
Start.  
d Press Stop/Exit.  
Printing a fax from the  
memory  
4
If you are using the Fax Storage feature  
(Menu, 2, 5, 1), you can still print a fax from  
the memory when you are at your machine.  
a Press Menu, 2, 5, 3.  
Remote Fax Opt  
3.Print Fax  
b Press Start.  
c Press Stop/Exit.  
29  
     
Chapter 4  
Stop polling  
4
Polling overview  
4
To cancel the polling process, Stop/Exit  
while the machine is dialing.  
Polling lets you set up your machine so other  
people can receive faxes from you, but they  
pay for the call. It also lets you call somebody  
else’s fax machine and receive a fax from it,  
so you pay for the call. The polling feature  
needs to be set up on both machines for this  
To cancel all sequential polling receive jobs,  
press Menu, 2, 7. (See Checking and  
to work. Not all fax machines support polling.  
Polling receive  
4
Polling receive lets you call another fax  
machine to receive a fax.  
a Make sure you are in Fax mode  
b Press Menu, 2, 1, 7.  
.
Setup Receive  
7.Polling RX  
c Enter the fax number you are polling.  
Press Start.  
The LCD will show Dialing.  
Sequential polling  
4
Sequential polling lets you request  
documents from several fax machines in one  
operation. Afterwards, a Sequential Polling  
Report will be printed.  
a Make sure you are in Fax mode  
b Press Menu, 2, 1, 7.  
.
Setup Receive  
7.Polling RX  
c Specify the fax machines you want to  
poll by using One Touch, Speed Dial,  
Search, a Group or the dial pad. You  
must press OK between each location.  
Press OK.  
d Press Start.  
The machine polls each number or  
Group number in turn for a document.  
30  
     
Dialing and storing numbers  
5
5
Two-line telephone system  
5
Telephone line  
services  
A two-line telephone system is nothing more  
than two separate telephone numbers on the  
same wall outlet. The two telephone numbers  
can be on separate jacks (RJ11) or combined  
into one jack (RJ14). Your machine must be  
plugged into an RJ11 jack. RJ11 and RJ14  
jacks may be equal in size and appearance  
and both may contain four wires (black, red,  
green, yellow). To test the type of jack, plug in  
a two-line telephone and see if it can access  
both lines. If it can, you must separate the line  
for your machine.  
5
For Fax/Tel mode only  
5
When the machine is in Fax/Tel mode, it will  
use the F/T Ring Time  
(pseudo/double-ringing) to alert you to pick  
up a voice call.  
5
Lift the external telephone’s handset, and  
then press Hook to answer.  
If you are at an extension telephone, you will  
need to lift the handset during the F/T Ring  
Time and then press #51 between the  
pseudo/double rings. If no one is on the line,  
or if someone wants to send you a fax, send  
Converting telephone wall outlets  
5
There are three ways to convert to an RJ11  
jack. The first two ways may require  
assistance from the telephone company. You  
can change the wall outlets from one RJ14  
jack to two RJ11 jacks. Or, you can have an  
RJ11 wall outlet installed and slave or jump  
one of the telephone numbers to it.  
the call back to the machine by pressing l51.  
Special line considerations  
5
The third way is the easiest: Buy a triplex  
adapter. You can plug a triplex adapter into  
an RJ14 outlet. It separates the wires into two  
separate RJ11 jacks (Line 1, Line 2) and a  
third RJ14 jack (Lines 1 and 2). If your  
machine is on Line 1, plug the machine into  
L1 of the triplex adapter. If your machine is on  
Line 2, plug it into L2 of the triplex adapter.  
Roll over telephone lines  
5
A roll over telephone system is a group of two  
or more separate telephone lines that pass  
incoming calls to each other if they are busy.  
The calls are usually passed down or “rolled  
over” to the next available telephone line in a  
preset order.  
Your machine can work in a roll over system  
as long as it is the last number in the  
sequence, so the call cannot roll away. Do not  
put the machine on any of the other numbers;  
when the other lines are busy and a second  
fax call is received, the fax call would be  
transferred to a line that does not have a fax  
machine. Your machine will work best on a  
dedicated line.  
RJ14  
RJ11  
RJ14  
31  
           
Chapter 5  
You can keep two-line telephones on other  
wall outlets as always. There are two ways to  
add a two-line telephone to the machine’s  
wall outlet. You can plug the telephone line  
cord from the two-line telephone into the  
L1+L2 jack of the triplex adapter. Or, you can  
plug the two-line telephone into the TEL jack  
of the two-line TAD.  
Installing machine, external two-line  
TAD and two-line telephone  
5
When you are installing an external two-line  
telephone answering device (TAD) and a  
two-line telephone, your machine must be  
isolated on one line at both the wall jack and  
at the TAD. The most common connection is  
to put the machine on Line 2, which is  
explained in the following steps. The back of  
the two-line TAD must have two telephone  
jacks: one labeled L1 or L1/L2, and the other  
labeled L2. You will need at least three  
telephone line cords, the one that came with  
your machine and two for your external  
two-line TAD. You will need a fourth line cord  
if you add a two-line telephone.  
a Place the two-line TAD and the two-line  
telephone next to your machine.  
b Plug one end of the telephone line cord  
for your machine into the L2 jack of the  
triplex adapter. Plug the other end into  
the LINE jack on the back of the  
machine.  
c Plug one end of the first telephone line  
cord for your TAD into the L1 jack of the  
triplex adapter. Plug the other end into  
the L1 or L1/L2 jack of the two-line TAD.  
d Plug one end of the second telephone  
line cord for your TAD into the L2 jack of  
the two-line TAD. Plug the other end into  
the EXT. jack on the back side of the  
machine.  
1
2
3
4
1
2
3
4
Triplex Adapter  
Two Line Telephone  
External Two Line TAD  
Machine  
32  
 
Dialing and storing numbers  
Additional dialing  
operations  
Additional ways to  
store numbers  
5
5
Dialing access codes and  
credit card numbers  
Setting up Groups for  
Broadcasting  
5
5
You can combine more than one Quick Dial  
number when you dial. This feature may be  
useful if you need to dial an access code for  
a cheaper rate from another long distance  
carrier.  
If you often want to send the same fax  
message to many fax numbers you can set  
up a Group.  
Groups are stored on a One Touch key or a  
Speed Dial number. Each Group uses up a  
One Touch key or a Speed Dial location. You  
can then send the fax message to all the  
numbers stored in a Group just by pressing a  
One Touch key or entering a Speed Dial  
number, and then pressing Start.  
For example, you might have stored ‘555’ on  
Speed Dial #003 and ‘7000’ on Speed Dial  
#002. You can use them both to dial  
5
‘555-7000’ if you press the following keys:  
Press  
Press  
(Address Book) 003.  
Before you can add numbers to a Group, you  
need to store them as One Touch or Speed  
Dial numbers. You can have up to 8 small  
Groups, or you can assign up to 207 numbers  
to one large Group.  
(Address Book) 002 and Start.  
Numbers can be added manually by entering  
them on the dial pad:  
Press  
(Address Book) 003, 7001 (on the  
a Press Menu, 2, 3, 3.  
dial pad), and Start.  
Address Book  
3.Setup Groups  
This would dial ‘555–7001’. You can also add  
a pause by pressing Redial/Pause key.  
b Choose the One Touch key or Speed  
Dial location where you want to store the  
Group.  
Press a One Touch key.  
Press  
(Address Book) and then  
enter the three-digit Speed Dial  
location.  
Press OK.  
c Use the dial pad to enter a Group  
number (1 to 8).  
Press OK.  
d To add One Touch or Speed Dial  
numbers follow the instructions below:  
For One Touch numbers, press the  
One Touch keys one after the other.  
33  
         
Chapter 5  
For Speed Dial numbers, press  
(Address Book) and then enter the  
three-digit Speed Dial location.  
The LCD will display your chosen One  
Touch numbers with a l and Speed Dial  
numbers with a # (for example l006,  
#009).  
e Press OK when you have finished  
adding numbers.  
f Do one of the following:  
Enter the name using the dial pad  
(up to 15 characters). Use the chart  
on Entering text in Appendix C of the  
Basic User's Guide to help you enter  
letters.  
Press OK.  
Press OK to store the Group without  
a name.  
g If you want to save a fax resolution along  
with the number, choose one of the  
options below:  
To store the fax resolution,  
press a or b to select Std, Fine,  
S.Fineor Photo.  
Press OK.  
Press OK if you do not want to  
change the default resolution.  
h Do one of the following:  
To store another Group for  
broadcasting, go to step b.  
To finish storing Groups for  
broadcasting, press Stop/Exit.  
34  
Dialing and storing numbers  
If you downloaded IFAX and E-mail options (MFC-7460DN and MFC-7860DW)  
Options for Setting Up Groups  
5
The following chart shows the additional selections for setting up Group numbers after you  
download the IFAX and E-mail options for MFC-7460DN and MFC-7860DW.  
Step 1  
Step 2  
Step 3  
Select  
Step 4  
Step 5  
Step 6  
Step 7  
Enter  
Group  
Location  
Enter  
Group  
Number  
AddStored Enter  
Select Resolution Select File  
type  
Registration One Touch Group  
Type  
and Speed Name  
Dial  
Numbers  
to the  
Group  
5
One Touch (1 to 8)  
or  
Speed Dial  
Fax/IFAX  
Email  
Fax  
(Name)  
Std, Fine,  
Number or Press OK.  
E-mail  
Address  
S.Fine , Photo  
E-mail  
100dpi, 200dpi, PDF, SPDF  
300dpi, 600dpi  
Color PDF Address  
Email  
Color JPG  
100dpi, 200dpi,  
300dpi, 600dpi  
Email  
Color XPS  
100dpi, 200dpi,  
300dpi, 600dpi  
EmailGray  
PDF  
100dpi, 200dpi, PDF, SPDF  
300dpi  
EmailGray  
JPG  
100dpi, 200dpi,  
300dpi  
EmailGray  
XPS  
100dpi, 200dpi,  
300dpi  
Email B&W  
PDF  
200dpi,  
200x100dpi  
PDF, SPDF  
Email B&W  
TIFF  
200dpi,  
200x100dpi  
1
S.Finedoes not appear if you add E-mail address in step 4.  
a Press Menu, 2, 3, 3.  
Press  
(Address Book) and then  
enter the three-digit Speed Dial  
location.  
b Choose the One Touch key or Speed  
Dial location where you want to store the  
Group.  
Press OK.  
Press a One Touch key.  
35  
     
Chapter 5  
c Use the dial pad to enter a Group  
number (1 to 8).  
h
To choose the fax/scan resolution for the  
Group number, go to the appropriate next  
step, as shown in the following table.  
Press OK.  
d Press a or b to select one of the  
following:  
Option selected in Go to step  
step d  
Fax/IFAX  
Fax/IFAX  
Email Color PDF  
Email Color JPG  
Email Color XPS  
Email Gray PDF  
Email Gray JPG  
Email Gray XPS  
Email B&W PDF  
Email B&W TIFF  
Press OK.  
Email Color PDF  
Email Color JPG  
Email Color XPS  
Email Gray PDF  
Email Gray JPG  
Email Gray XPS  
Email B&W PDF  
Email B&W TIFF  
e To add One Touch or Speed Dial  
numbers follow the instructions below:  
i Press a or b to select Std, Fine,  
For One Touch numbers, press the  
S.Fine or Photo.  
One Touch keys one after the other.  
Press OK, and then go to step n.  
1
For Speed Dial numbers, press  
S.Fine does not appear if you added an E-mail  
address at step e.  
(Address Book) and then enter the  
three-digit Speed Dial location.  
j Press a or b to select 100dpi, 200dpi,  
300dpior 600dpi.  
The LCD will display your chosen  
One Touch numbers with a l and  
Speed Dial numbers with a # (for  
example l006, #009).  
Press OK.  
If you chose Email Color PDF, go  
to step m.  
If you chose Email Color JPGor  
Email Color XPS, go to step n.  
Note  
When you include E-mail numbers all the  
other numbers in the Group must be E-  
mail numbers.  
k Press a or b to select 100dpi, 200dpi  
or 300dpi.  
Press OK.  
f Press OK when you have finished  
If you chose Email Gray PDF, go  
to step m.  
adding numbers.  
g Do one of the following:  
If you chose Email Gray JPGor  
Email Gray XPS, go to step n.  
Enter the name using the dial pad  
(up to 15 characters). Use the chart  
on Entering text in Appendix C of the  
Basic User's Guide to help you enter  
letters.  
l Press a or b to select 200dpior  
200x100dpi.  
Press OK.  
If you chose Email B&W PDF, go to  
step m.  
Press OK.  
Press OK to store the Group without  
If you chose Email B&W TIFF, go  
to step n.  
a name.  
36  
               
Dialing and storing numbers  
m Select the PDF type from PDFor SPDF  
(Secure PDF) that will be used to send  
to your PC.  
Note  
If the Group number you are trying to  
change has been set to a fax forwarding  
number, the LCD will ask you if you want  
to change the name or number.  
Press OK and then go to step n.  
n Press Stop/Exit.  
Note  
c Do one of the following:  
• When you do a broadcast and you have  
saved a scan profile along with the  
number or E-mail address, the scan profile  
of the One-Touch, Speed-Dial or Group  
number you chose first will be applied to  
the broadcast.  
To change the stored Group  
information, press 1. Go to step d.  
To exit without making a change,  
press Stop/Exit.  
5
G01:*001*002#001  
1.Change 2.Clear  
• For details about the file format, see the  
Software User’s Guide.  
d Add or delete One Touch and Speed  
Dial numbers by following the  
instructions below:  
• If you have selected Fax/IFAXin step d  
and added One-Touch or Speed-Dial  
numbers that are stored as 'IFAX', you  
cannot select S.Fine.  
To add One Touch numbers, press  
d or c to position the cursor just after  
the last number. Then press the One  
Touch key of the number you want to  
add.  
Changing Group numbers  
5
If you try to change a Group number, the LCD  
will show the name or number already stored  
there.  
To add Speed Dial numbers, press  
d or c to position the cursor just after  
the last number. Then press  
(Address Book) and enter the  
a Press Menu, 2, 3, 3.  
three-digit Speed Dial location of the  
number you want to add.  
Address Book  
3.Setup Groups  
To delete One Touch or Speed Dial  
numbers, press d or c to position the  
cursor under the number you want to  
delete, and then press Clear.  
b Choose the One Touch key or Speed  
Dial number where the Group number is  
stored.  
Do one of the following:  
Press OK.  
Press the One Touch key.  
e Edit the name as follows:  
Press  
(Address Book) and then  
To edit the name, press d or c to  
enter the three-digit Speed Dial  
number.  
position the cursor under the  
character you want to change. Then  
press Clear to delete it, and enter the  
correct character using the dial pad.  
Press OK.  
When you have finished editing,  
press OK.  
37  
       
Chapter 5  
f If you want to change the fax resolution  
for the Group, press a or b to choose the  
resolution you want.  
d Press a or b to select one of the  
following:  
Fax/IFAX  
Press OK.  
Email Color PDF  
Email Color JPG  
Email Color XPS  
Email Gray PDF  
Email Gray JPG  
Email Gray XPS  
Email B&W PDF  
Email B&W TIFF  
Press OK.  
g Press Stop/Exit.  
If you downloaded IFAX and E-mail  
options  
(MFC-7460DN and MFC-7860DW)  
5
If you try to change a Group number, the LCD  
will show the name or number already stored  
there.  
e
Add or delete One Touch or Speed Dial  
numbers by following the instructions below:  
a Press Menu, 2, 3, 3.  
To add One Touch numbers,  
press d or c to position the cursor  
just after the last number. Then press  
the One Touch key of the number  
you want to add.  
Address Book  
3.Setup Groups  
b Choose the One Touch key or Speed  
Dial number where the Group number is  
stored.  
To add Speed Dial numbers,  
press d or c to position the cursor  
just after the last number. Then press  
Do one of the following:  
Press the One Touch key.  
(Address Book) and enter the  
Press  
(Address Book) and then  
three-digit Speed Dial location of the  
number you want to add.  
enter the three-digit Speed Dial  
number.  
To delete One Touch or Speed Dial  
numbers, press d or c to position the  
cursor under the number you want to  
delete, and then press Clear.  
Press OK.  
Note  
If the Group number you are trying to  
change has been set to a fax forwarding  
number, the LCD will ask you if you want  
to change the name or number.  
Press OK.  
f Edit the name as follows:  
To edit the name, press d or c to  
position the cursor under the  
c Do one of the following:  
character you want to change. Then  
press Clear to delete it, and enter the  
correct character using the dial pad.  
To change the stored Group  
information, press 1. Go to step d.  
To exit without making a change,  
press Stop/Exit.  
When you have finished editing,  
press OK.  
G01:*001*002#001  
1.Change 2.Clear  
38  
 
Dialing and storing numbers  
g If you want to change the fax resolution  
for the Group, press a or b to choose the  
resolution you want.  
Press OK. For details, follow the  
directions beginning with step h in  
Options for Setting Up Groups. (See  
h Press Stop/Exit.  
Deleting Group numbers  
5
If you try to delete a Group number, the LCD  
will show the stored Group name or number.  
5
a Press Menu, 2, 3, 3.  
Address Book  
3.Setup Groups  
b Choose the One Touch key or Speed  
Dial number where the Group is stored.  
Do one of the following:  
Press the One Touch key.  
Press  
(Address Book) and then  
enter the three-digit Speed Dial  
number.  
Press OK.  
Note  
If the One Touch or Speed Dial number you  
are trying to delete has been set to a fax  
forwarding number, the LCD will ask you if  
you want to change the name or number.  
c To delete the Group, press 2.  
G01:*001*002#001  
1.Change 2.Clear  
d Do one of the following:  
To delete the Group, press 1.  
To exit without deleting the Group,  
press 2.  
Erase This Data?  
1.Yes 2.No  
e Press Stop/Exit.  
39  
 
Printing reports  
6
6
d Press Stop/Exit.  
Fax reports  
6
If you choose 6, 12, 24 hours, 2 or 7 days, the  
machine will print the report at the selected  
time and then erase all jobs from its memory.  
If the machine’s memory becomes full with  
200 jobs before the time you chose has  
passed, the machine will print the journal  
early and then erase all jobs from memory.  
Some fax reports (transmission verification  
and fax journal) can be printed automatically  
and manually.  
Transmission verification  
report  
6
If you want an extra report before it is due to  
print, you can print it manually without erasing  
the jobs from memory.  
You can use the Transmission Verification  
Report as proof that you sent a fax. (For  
details about how to set up the type of report  
you want, see Transmission Verification  
Report in Chapter 4 of the Basic User's  
Guide.)  
Fax Journal  
6
You can set the machine to print a fax journal  
(activity report) at specific intervals (every  
50 faxes, 6, 12 or 24 hours, 2 or 7 days). The  
default setting is Every 50 Faxes, this  
means that your machine will print the journal  
when the machine has stored 50 jobs.  
If you set the interval to Off, you can still print  
the report by following the steps on the next  
page.  
a Press Menu, 2, 4, 2.  
Report Setting  
2.Journal Period  
b Press a or b to choose an interval.  
Press OK.  
If you choose 7 days, you will be asked  
to choose a day when you want the  
7 day countdown to begin.  
If you choose Every 50 Faxes, the  
LCD shows Accepted. Then go to  
step d.  
c Enter the time to begin printing, in  
24 hour format.  
For example: enter 19:45 for 7:45 PM.  
Press OK.  
40  
         
Printing reports  
How to print a report  
6
Reports  
6
The following reports are available:  
a For MFC-7360 and MFC-7460DN,  
press Menu, 4.  
1 Transmission  
For MFC-7860DW, press Menu, 5.  
Displays the Transmission Verification  
Report for your last outgoing 200 faxes  
and prints the last report.  
b Do one of the following:  
Press a or b to choose the report you  
2 Help List  
want.  
Prints a list of commonly used functions to  
help you program your machine.  
Press OK.  
Enter the number of the report you  
want to print. For example, press 2 to  
print the Help List.  
3 Tel Index List  
Prints a list of names and numbers stored  
in the One Touch and Speed Dial memory  
in numerical or alphabetical order.  
c Press Start.  
6
4 Fax Journal  
d Press Stop/Exit.  
Prints a list of information about your last  
200 incoming and outgoing faxes.  
(TX: transmit.) (RX: receive.)  
5 User Settings  
Print a list of your current settings.  
6 Network Config(Network models only)  
Lists your network settings.  
7 WLAN Report(MFC-7860DW)  
Prints the result of wireless LAN  
connectivity diagnosis.  
41  
       
Making copies  
7
7
Enlarging or reducing the  
image copied  
Copy settings  
7
7
When you want to quickly change the copy  
settings temporarily for the next copy, use the  
temporary COPY keys. You can use different  
combinations.  
You can choose the following enlargement or  
reduction ratios:  
Press  
100%*  
MFC-7360  
7
97% LTRiA4  
94% A4iLTR  
91% Full Page  
85% LTRiEXE  
83% LGLiA4  
78% LGLiLTR  
70% A4iA5  
50%  
MFC-7460DN and MFC-7860DW  
7
Custom(25-400%)  
Auto  
The machine returns to its default settings  
one minute after copying, unless you have  
set the Mode Timer to 30 seconds or less.  
200%  
141% A5iA4  
104% EXEiLTR  
To change a setting, press the temporary  
COPY keys. You can use Options,  
* The factory setting is shown in Bold with an  
asterisk.  
Enlarge/Reduce or Duplex .  
When you are finished choosing settings,  
Autosets the machine to calculate the  
press Start.  
reduction ratio that best fits the size of paper.  
1
For MFC-7460DN and MFC-7860DW  
Autois only available when using the ADF.  
Custom(25-400%)allows you to enter a  
ratio from 25%to 400%.  
Stop copying  
7
To enlarge or reduce the next copy follow the  
instructions below:  
To stop copying, press Stop/Exit.  
a Make sure you are in Copy mode  
b Load your document.  
.
c Use the dial pad to enter the number of  
copies (up to 99).  
d Press Enlarge/Reduce.  
42  
         
Making copies  
e Do one of the following:  
Press a or b to choose the  
enlargement or reduction ratio you  
want.  
Press OK.  
Press a or b to choose Custom(25-  
400%).  
Press OK.  
Use the dial pad to enter an  
enlargement or reduction ratio from  
25%to 400%. (For example, press  
5 3 to enter 53%.)  
Press OK.  
f Press Start.  
Note  
7
Page Layout Options 2 in 1 (P), 2 in 1 (L),  
2 in 1 (ID), 4 in 1 (P) and 4 in 1 (L) are not  
available with Enlarge/Reduce.  
43  
Chapter 7  
Using the Options key  
7
Make sure you are in Copy mode. Use the Options key to quickly set the following copy settings  
temporarily for the next copy.  
Press  
Menu selections  
Options  
Page  
Press a or b, then press OK  
Press a, b, d or c, then press OK  
Quality  
Auto*  
Text  
Photo  
Graph  
Stack*  
Stack/Sort  
(Appears when the document is Sort  
in the ADF)  
Brightness  
-onnnn+  
-nonnn+  
-nnonn+*  
-nnnon+  
-nnnno+  
Contrast  
-onnnn+  
-nonnn+  
-nnonn+*  
-nnnon+  
-nnnno+  
Page Layout  
Off(1 in 1)*  
2 in 1 (P)  
2 in 1 (L)  
2 in 1 (ID)  
4 in 1 (P)  
4 in 1 (L)  
The factory settings are shown in Bold with an asterisk.  
44  
 
Making copies  
Improving copy quality  
7
Sorting copies using the ADF  
7
You can choose from a range of quality  
settings. The default setting is Auto.  
You can sort multiple copies. Pages will be  
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so  
on.  
Auto  
Auto is the recommended mode for  
ordinary printouts. Suitable for documents  
that contain both text and photographs.  
a Make sure you are in Copy mode  
b Load your document in the ADF.  
.
Text  
c Use the dial pad to enter the number of  
Suitable for documents containing only  
text.  
copies (up to 99).  
d Press Options.  
Photo  
Press a or b to choose Stack/Sort.  
Press OK.  
Suitable for copying photographs.  
Graph  
e Press a or b to choose Sort.  
Press OK.  
Suitable for copying receipts.  
To temporarily change the quality setting,  
follow the steps below:  
7
f Press Start.  
a Make sure you are in Copy mode  
b Load your document.  
.
Adjusting Contrast and  
Brightness  
7
c Use the dial pad to enter the number of  
Contrast  
7
copies (up to 99).  
Adjust the contrast to help an image look  
sharper and more vivid.  
d Press Options.  
Press a or b to choose Quality.  
Press OK.  
To temporarily change the contrast setting,  
follow the steps below:  
e Press a or b to choose Auto, Text,  
Photoor Graph.  
a Make sure you are in Copy mode  
b Load your document.  
.
Press OK.  
f Press Start.  
To change the default setting, follow the  
c Use the dial pad to enter the number of  
copies (up to 99).  
steps below:  
d Press Options.  
Press a or b to choose Contrast.  
Press OK.  
a Press Menu, 3, 1.  
Copy  
1.Quality  
e Press d or c to increase or decrease the  
b Press a or b to choose the copy quality.  
Press OK.  
contrast.  
Press OK.  
c Press Stop/Exit.  
f Press Start.  
45  
             
Chapter 7  
To change the default setting follow the steps  
below:  
Making N in 1 copies  
(page layout)  
7
a Press Menu, 3, 3.  
You can reduce the amount of paper used  
when copying by using the N in 1 copy  
feature. This allows you to copy two or four  
pages onto one page. If you want to copy  
both sides of an ID card onto one page, see 2  
Copy  
3.Contrast  
b Press d or c to increase or decrease the  
contrast.  
Press OK.  
c Press Stop/Exit.  
IMPORTANT  
• Please make sure the paper size is set to  
Brightness  
7
Letter, A4, Legalor Folio.  
Adjust the copy brightness to make copies  
darker or lighter.  
(P)means Portrait and (L)means  
Landscape.  
To temporarily change the copy brightness  
setting, follow the steps below:  
• You cannot use the Enlarge/Reduce  
setting with the N in 1 feature.  
a Make sure you are in Copy mode  
b Load your document.  
.
a Make sure you are in Copy mode  
b Load your document.  
.
c Use the dial pad to enter the number of  
copies (up to 99).  
c Use the dial pad to enter the number of  
copies (up to 99).  
d Press Options.  
Press a or b to choose Brightness.  
Press OK.  
d Press Options.  
Press a or b to choose Page Layout.  
Press OK.  
e Press c to make a lighter copy or press  
d to make a darker copy.  
Press OK.  
e Press a or b to choose 2 in 1 (P), 2  
in 1 (L), 2 in 1 (ID) , 4 in 1  
(P), 4 in 1 (L)or Off(1 in 1).  
Press OK.  
f Press Start.  
To change the default setting follow the steps  
1
For details about 2 in 1 (ID), see 2 in 1 ID  
below:  
a Press Menu, 3, 2.  
f Press Start to scan the page.  
If you placed the document in the ADF,  
the machine scans the pages and starts  
printing.  
Copy  
2.Brightness  
b Press c to make a lighter copy or press  
d to make a darker copy.  
Press OK.  
If you are using the scanner glass, go  
to step g.  
c Press Stop/Exit.  
46  
         
Making copies  
g After the machine scans the page, press  
1 to scan the next page.  
If you are copying from the scanner  
glass:  
7
Next Page?  
1.Yes 2.No  
Insert your document face down in the  
direction shown below:  
h Place the next page on the scanner  
2 in 1 (P)  
glass.  
Press OK.  
Repeat steps g and h for each page of  
the layout.  
2 in 1 (L)  
i After all the pages have been scanned,  
press 2 in step g to finish.  
If you are copying from the ADF:  
7
Insert your document face up in the direction  
shown below:  
4 in 1 (P)  
4 in 1 (L)  
2 in 1 (P)  
7
2 in 1 (L)  
4 in 1 (P)  
4 in 1 (L)  
47  
       
Chapter 7  
g Press Start.  
The machine scans the other side of the  
2 in 1 ID Copy  
7
card and prints the page.  
You can copy both sides of your identification  
card onto one page, keeping the original card  
size.  
Note  
When 2 in 1 ID Copy is chosen, the  
machine sets the quality to Photoand the  
contrast to +2 (-nnnno+).  
Note  
You can copy an identification card to the  
extent permitted under applicable laws.  
See Legal limitations for copying in the  
Safety and Legal booklet.  
a Press  
(COPY).  
b Place your identification card face down  
on the left side of the scanner glass.  
Even if a document is placed in the  
ADF, the machine scans the data  
from the scanner glass.  
c Press Options.  
Press a or b to choose Page Layout.  
Press OK.  
d Press a or b to choose 2 in 1 (ID).  
Press OK.  
e Press Start.  
After the machine scans the first side of  
the card, the LCD will display the  
following instruction.  
Turn over the ID  
Then Press Start  
f Turn over your identification card and  
place it at the left side of the scanner  
glass.  
48  
   
Making copies  
Advanced Duplex Copy  
(short edge flip)  
Duplex Copying  
(1-sided to 2-sided)  
(MFC-7460DN and  
MFC-7860DW)  
7
1 sided i 2 sided S  
Portrait  
7
If you want to use the duplex copy feature,  
load your document in the ADF.  
1
1
Duplex Copy (long edge flip)  
7
2
1 sided i 2 sided L  
Landscape  
Portrait  
1
1
1
2
1
2
7
a Make sure you are in Copy mode  
b Load your document.  
.
Landscape  
c Enter the number of copies (up to 99)  
1
using the dial pad.  
1
2
d Press Duplex and a or b to select  
1sidedi2sided S.  
Duplex  
1sidedi2sided Se  
a Make sure you are in Copy mode  
b Load your document.  
.
Press OK.  
c Enter the number of copies (up to 99)  
e Press Start to copy the document.  
using the dial pad.  
d Press Duplex and a or b to select  
1sidedi2sided L.  
Duplex  
1sidedi2sided Le  
Press OK.  
e Press Start to copy the document.  
49  
     
Routine maintenance  
A
A
Cleaning the outside of the  
machine  
Cleaning the machine  
A
A
Clean the outside and inside of the machine  
regularly with a dry, lint-free cloth. When you  
replace the toner cartridge or the drum unit,  
make sure that you clean the inside of the  
machine.  
a Turn off the machine’s power switch.  
Unplug the telephone line cord first,  
disconnect all cables, and then unplug  
the power cord from the AC power  
outlet.  
WARNING  
Note  
DO NOT use cleaning materials that  
contain ammonia, alcohol, any type of  
spray, or any type of flammable substance  
to clean the outside or inside of the  
machine. Doing this may cause a fire or  
electrical shock.  
(For MFC-7360 and MFC-7460DN) To  
prevent you from losing any important  
messages, see Transferring your faxes or  
Fax Journal report in Appendix B of the  
Basic User's Guide.  
See To use the product safely in the Safety  
and Legal booklet for how to clean the  
machine.  
b Pull the paper tray completely out of the  
machine.  
Be careful not to inhale toner.  
IMPORTANT  
Use neutral detergents. Cleaning with  
volatile liquids such as thinner or benzine  
will damage the surface of the machine.  
50  
     
Routine maintenance  
c Wipe the outside of the machine with a  
Cleaning the scanner  
A
dry, lint-free soft cloth to remove dust.  
a Turn off the machine’s power switch.  
Unplug the telephone line cord first,  
disconnect all cables, and then unplug  
the power cord from the AC power  
outlet.  
Note  
(For MFC-7360 and MFC-7460DN) To  
prevent you from losing any important  
messages, see Transferring your faxes or  
Fax Journal report in Appendix B of the  
Basic User's Guide.  
b Lift the document cover (1).  
Clean the white plastic surface (2) and  
scanner glass (3) underneath it with a  
soft lint-free cloth moistened with water.  
d Remove any paper that is in the paper  
tray.  
1
e Wipe the inside and the outside of the  
paper tray with a dry, lint-free soft cloth  
to remove dust.  
A
2
3
f Re-load the paper and put the paper tray  
firmly back in the machine.  
g Plug the machine’s power cord back into  
the AC power outlet first, connect all  
cables, and then plug in the telephone  
line cord. Turn on the machine’s power  
switch.  
51  
 
c In the ADF unit, clean the white bar (1)  
and the glass strip (2) underneath it with  
a soft lint-free cloth moistened with  
water.  
Cleaning the corona wire  
A
If you have print quality problems, clean the  
corona wire as follows:  
a Open the front cover and leave the  
machine turned on for 10 minutes to  
cool down.  
1
2
WARNING  
HOT SURFACE  
After you have just used the machine, some  
internal parts of the machine will be  
extremely hot. Wait for the machine to cool  
down before you touch the internal parts of  
the machine.  
Note  
In addition to cleaning the scanner glass  
and glass strip with a soft lint-free cloth  
moistened with water, run your finger tip  
over the glass to see if you can feel  
anything on it. If you feel dirt or debris,  
clean the glass again concentrating on  
that area. You may need to repeat the  
cleaning process three or four times. To  
test, make a copy after each cleaning.  
d Plug the machine’s power cord back into  
the AC power outlet first, connect all  
cables, and then plug in the telephone  
line cord. Turn on the machine’s power  
switch.  
52  
 
Routine maintenance  
b Slowly take out the drum unit and toner  
c Clean the corona wire inside the drum  
unit by gently sliding the green tab from  
left to right and right to left several times.  
cartridge assembly.  
1
CAUTION  
We recommend that you place the drum  
unit and toner cartridge assembly on a  
clean, flat surface with a sheet of  
disposable paper or cloth underneath it in  
case you accidentally spill or scatter toner.  
A
Note  
Be sure to return the tab to the home  
position (a) (1). If you do not, printed  
pages may have a vertical stripe.  
Handle the toner cartridge carefully. If toner  
scatters on your hands or clothes,  
immediately wipe or wash it off with cold  
water.  
d Put the drum unit and toner cartridge  
assembly back into the machine. Close  
the front cover.  
To prevent damage to the machine caused  
by static electricity, DO NOT touch the  
electrodes shown in the illustration.  
53  
f Using both hands, slide the manual feed  
paper guides to the width of the paper  
that you are going to use.  
Cleaning the drum unit  
A
If you have print quality problems, the drum  
may have foreign material, such as glue from  
a label stuck on the drum surface. Follow the  
steps below to solve the problem.  
a Prepare blank A4 or Letter size paper.  
b Make sure the machine is in Ready  
mode.  
c Open the back cover (face-up output  
tray).  
g Using both hands, put one piece of A4 or  
Letter size paper in the manual feed slot  
until the top edge of the paper touches  
the paper feed roller. When you feel the  
machine pull in the paper, let go. The  
machine will start the Drum Cleaning  
process.  
d Open the manual feed slot cover.  
Note  
• The machine makes a mechanical noise  
during the Drum Cleaning process  
because the machine rotates the OPC  
drum in reverse. This noise is not due to a  
malfunction of the machine.  
e Press Clear and Menu at the same  
time. The Drum Cleaningmessage  
will appear on the LCD.  
54  
   
Routine maintenance  
• DO NOT put more than one sheet of paper  
in the manual feed slot at any one time, as  
it may cause a jam.  
WARNING  
HOT SURFACE  
• If the paper in the manual feed slot is other  
than A4 or Letter size, the machine will  
stop the Drum Cleaning process and eject  
the paper.  
After you have just used the machine, some  
internal parts of the machine will be  
extremely hot. Wait for the machine to cool  
down before you touch the internal parts of  
the machine.  
• Make sure that the paper is straight and in  
the proper position in the manual feed slot.  
If it is not, it may not be fed properly,  
resulting in a skewed printout or a paper  
jam.  
• DO NOT close the back cover (face-up  
output tray) during the Drum Cleaning  
process. The machine will stop the Drum  
Cleaning process and eject the paper. It  
may cause a jam.  
• If the machine receives a print job before  
you put the sheet of paper in the manual  
feed slot, the machine will finish the Drum  
Cleaning process first, and then print the  
print job.  
A
h When the machine has finished  
cleaning, the machine returns to Ready  
mode.  
i Repeat steps e to h two more times  
using a new blank sheet of paper each  
time. Upon completion please discard  
the used paper.  
If the problem is not solved yet, follow the  
steps below:  
a Open the front cover and leave the  
machine turned on for 10 minutes to  
cool down.  
55  
 
b Slowly take out the drum unit and toner  
c Push down the green lock lever and take  
cartridge assembly.  
the toner cartridge out of the drum unit.  
CAUTION  
We recommend that you put the drum unit  
and toner cartridge assembly on a clean,  
flat surface with a sheet of disposable  
paper or cloth underneath it in case you  
accidentally spill or scatter toner.  
IMPORTANT  
• To avoid print quality problems, DO NOT  
touch the shaded parts shown in the  
illustrations below.  
Handle the toner cartridge carefully. If toner  
scatters on your hands or clothes,  
immediately wipe or wash it off with cold  
water.  
To prevent damage to the machine caused  
by static electricity, DO NOT touch the  
electrodes shown in the illustration.  
56  
Routine maintenance  
e Turn the drum unit gear by hand while  
looking at the surface of the OPC  
drum (1).  
• To prevent damage to the machine from  
static electricity, DO NOT touch the  
electrodes shown in the illustration.  
1
A
f When you have found the mark on the  
drum that matches the print sample,  
wipe the surface of the OPC drum with a  
dry cotton swab until the dust or glue on  
the surface comes off.  
d Put the print sample in front of the drum  
unit, and find the exact position of the  
poor print.  
IMPORTANT  
DO NOT clean the surface of the  
photosensitive drum with a sharp object.  
57  
g Put the toner cartridge back into the  
drum unit until you hear it lock into place.  
If you put the cartridge in properly, the  
green lock lever will lift automatically.  
h Put the drum unit and toner cartridge  
assembly back in the machine.  
i Close the front cover.  
Cleaning the paper pick-up  
rollers  
A
If you have paper feed problems, clean the  
pick-up rollers as follows:  
a Turn off the machine’s power switch.  
Unplug the power cord from the AC  
power outlet.  
Note  
(MFC-7360 and MFC-7460DN)  
To prevent you from losing important  
messages, see Transferring your faxes or  
Fax Journal report in Appendix B of the  
Basic User's Guide.  
58  
 
Routine maintenance  
b Pull the paper tray completely out of the  
d Wipe the two pick-up rollers (1) inside of  
machine.  
the machine to remove dust.  
c Tightly wring out a lint-free cloth soaked  
in lukewarm water, and then wipe the  
separator pad (1) of the paper tray with  
it to remove dust.  
A
1
e Put the paper tray back in the machine.  
f Plug the machine’s power cord back into  
the AC power outlet. Turn on the  
machine’s power switch.  
1
59  
Checking the machine  
A
Packing and shipping  
the machine  
A
Checking the Page Counters  
A
Note  
You can see the machine’s Page Counters  
for copies, printed pages, reports and lists,  
faxes or a summary total.  
• If for any reason you must ship your  
machine, carefully repack the machine in  
the original packaging to avoid any  
damage during transit. The machine  
should be adequately insured with the  
carrier.  
a For MFC-7360, press Menu, 5, 2.  
For MFC-7460DN, press Menu, 6, 2.  
For MFC-7860DW, press Menu, 7, 2.  
• If you are returning your machine to  
Brother as part of the Exchange Service,  
pack only the machine. Keep all separate  
parts, including the drum unit, the toner  
cartridges, and printed materials to use  
with your ‘Exchange’ machine.  
Machine Info.  
2.Page Counter  
b Press a or b to see Total, Fax/List,  
Copyor Print.  
c Press Stop/Exit.  
a Turn off the machine's power switch.  
Disconnect all the cables, and then  
unplug the power cord from the AC  
power outlet. Leave the machine turned  
off for at least 10 minutes to cool down.  
Checking the remaining life of  
parts  
A
You can see the machine’s parts life on the  
LCD.  
b Open the front cover.  
a For MFC-7360, press Menu, 5, 3.  
For MFC-7460DN, press Menu, 6, 3.  
For MFC-7860DW, press Menu, 7, 3.  
c Remove the drum unit and toner  
cartridge assembly. Leave the toner  
cartridge installed in the drum unit.  
Machine Info.  
3.Drum Life  
b Press Stop/Exit.  
Note  
The life check will be accurate only if you  
have reset the part counter when you  
installed a new part. It will not be accurate  
if that part’s life counter was reset during  
the life of the used part.  
60  
         
Routine maintenance  
d Put the protective material (1) in the  
machine with the "REMOVE" text to the  
left, as shown in the illustration.  
i Pack the AC cord and printed materials  
in the original carton as shown below:  
FRONT  
A
(1)  
e Put the drum unit and toner cartridge  
assembly back into the machine.  
f Put the elastic band over the handle of  
the drum unit, as shown in the  
illustration.  
j Close the carton and tape it shut.  
g Close the front cover.  
h Put the machine into the bag it originally  
came in.  
61  
Glossary  
B
B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of  
these features depends on the model you purchased.  
ADF (automatic document feeder)  
Broadcasting  
The document can be placed in the ADF  
and scanned one page at a time  
automatically.  
The ability to send the same fax message  
to more than one location.  
Cancel Job  
Cancels a programmed print job and  
clears the machine’s memory.  
Address Book  
A pre-programmed number for easy dialing.  
CNG tones  
You must press (Address Book), then  
The special tones (beeps) sent by fax  
machines during automatic transmission  
to tell the receiving machine that a fax  
machine is calling.  
enter the three digit Speed Dial location  
and press Start to begin the dialing  
process.  
An electronic, alphabetical listing of stored  
One Touch, Speed Dial and Group  
numbers.  
Coding method  
Method of coding the information  
contained in the document. All fax  
machines must use a minimum standard  
of Modified Huffman (MH). Your machine  
is capable of greater compression  
methods, Modified Read (MR), Modified  
Modified Read (MMR) and JBIG, if the  
receiving machine has the same  
capability.  
Auto Reduction  
Reduces the size of incoming faxes.  
Automatic fax transmission  
Sending a fax without picking up the  
handset of the external telephone or  
pressing Hook.  
Automatic Redial  
Communication error (or Comm. Error)  
A feature that enables your machine to  
redial the last fax number after five  
minutes, if the fax did not go through  
because the line was busy.  
An error during fax sending or receiving,  
usually caused by line noise or static.  
Compatibility group  
Backup Print  
The ability of one fax unit to communicate  
with another. Compatibility is assured  
between ITU-T Groups.  
Your machine prints a copy of every fax  
that is received and stored in memory.  
This is a safety feature so you will not lose  
messages during a power failure.  
Contrast  
Setting to compensate for dark or light  
documents, by making faxes or copies of  
dark documents lighter and light  
documents darker.  
Batch Transmission  
As a cost saving feature, all delayed faxes  
to the same fax number will be sent as one  
transmission.  
Delayed Fax  
Beeper Volume  
Sends your fax at a specified later time  
that day.  
Volume setting for the beep when you  
press a key or make an error.  
62  
 
Glossary  
Distinctive Ring  
Fax Storage  
You can store faxes in the memory.  
Fax tones  
A subscriber service purchased from the  
telephone company that gives you  
another telephone number on an existing  
telephone line. The Brother machine uses  
the new number to simulate a dedicated  
fax line.  
The signals sent by sending and receiving  
fax machines while communicating  
information.  
Fax/Tel  
Dual Access  
You can receive faxes and telephone  
calls. Do not use this mode if you are  
using a telephone answering device  
(TAD).  
Your machine can scan outgoing faxes or  
scheduled jobs into memory at the same  
time it is sending a fax or receiving or  
printing an incoming fax.  
Fine resolution  
Easy Receive  
Resolution is 203 196 dpi. It is used for  
small print and graphs.  
Enables your machine to respond to CNG  
tones if you interrupt a fax call by  
answering it.  
Gray Scale  
The shades of gray available for copying  
and faxing photographs.  
ECM (Error Correction Mode)  
Detects errors during fax transmission  
and resends the pages of the fax that had  
an error.  
Group number  
A combination of One Touch and  
Speed Dial numbers that are stored on a  
One Touch key or in a Speed Dial location  
for Broadcasting.  
Extension telephone  
A telephone on the fax number that is  
plugged into a separate telephone wall  
jack.  
B
Help List  
A printout of the complete Menu table that  
you can use to program your machine  
when you do not have the User’s Guides  
with you.  
External telephone  
A telephone that is plugged into the EXT  
jack of your machine.  
F/T Ring Time  
Journal Period  
The length of time that the Brother  
The pre-programmed time period  
between automatically printed Fax  
Journal Reports. You can print the Fax  
Journal on demand without interrupting  
the cycle.  
machine pseudo/double-rings (when the  
Receive Mode setting is Fax/Tel) to notify  
you to pick up a voice call that it answered.  
Fax Forwarding  
Sends a fax received into the memory to  
another pre-programmed fax number.  
LCD (liquid crystal display)  
The display screen on the machine that  
shows interactive messages during  
On-Screen Programming and shows the  
date and time when the machine is idle.  
Fax Journal  
Lists information about the last  
200 incoming and outgoing faxes. TX  
means Transmit. RX means Receive.  
Manual fax  
Fax Receive Code  
When you lift the handset of your external  
telephone or press Hook so you can hear  
the receiving fax machine answer before  
you press Start to begin transmission.  
Press this code (l51) when you answer a  
fax call on an extension or external  
telephone.  
63  
Menu mode  
Programming mode for changing your  
Remote Access Code  
Your own four-digit code (– – –l) that  
allows you to call and access your  
machine from a remote location.  
machine’s settings.  
OCR (optical character recognition)  
Remote Retrieval Access  
Presto! PageManager software  
application converts an image of text to  
text you can edit.  
The ability to access your machine  
remotely from a touch tone telephone.  
One Touch  
Resolution  
Keys on the machine’s control panel  
where you can store numbers for easy  
dialing. You can store a second number  
on each key if you press Shift and the  
One Touch key together.  
The number of vertical and horizontal lines  
per inch.  
Ring Delay  
The number of rings before the machine  
answers in Fax Onlyand Fax/Tel  
modes.  
Out of Paper Reception  
Receives faxes into the machine’s  
memory when the machine is out of paper.  
Ring Volume  
Volume setting for the machine’s ring.  
Overseas Mode  
Scanning  
Makes temporary changes to the fax  
tones to accommodate noise and static on  
overseas telephone lines.  
The process of sending an electronic  
image of a paper document into your  
computer.  
Paging  
Speed Dial  
This feature enables your machine to call  
your pager when a fax is received into its  
memory.  
A pre-programmed number for easy  
dialing. Press  
(Address Book), then  
enter the three-digit Speed Dial location  
and press Start to begin the dialing  
process.  
Pause  
Allows you to place a 3.5 second delay in  
the dialing sequence while you are dialing  
using the dial pad or while you are storing  
One Touch and Speed Dial numbers.  
Press Redial/Pause as many times as  
needed for longer pauses.  
Station ID  
The stored information that appears on  
the top of faxed pages. It includes the  
sender’s name and fax number.  
Polling  
TAD (telephone answering device)  
The process of a fax machine calling  
another fax machine to retrieve waiting fax  
messages.  
You can connect an external device or  
answering machine to the EXT. jack of  
your machine.  
Real Time Transmission  
Telephone Answer Code  
(Fax/Tel mode only)  
When memory is full, you can send faxes  
in real time.  
When the machine answers a voice call, it  
pseudo/double-rings. You can pick up at  
an extension telephone by pressing this  
code (#51).  
Remaining Jobs  
You can check which programmed fax  
jobs are waiting in the memory and cancel  
the jobs individually.  
64  
Glossary  
Tel Index List  
A listing of names and numbers stored in  
One Touch and Speed Dial memory, in  
numerical order.  
Temporary settings  
You can choose certain options for each  
fax transmission and copy without  
changing the default settings.  
Tone  
A form of dialing on the telephone line  
used for Touch Tone telephones.  
Transmission  
The process of sending faxes over the  
telephone lines from your machine to the  
receiving fax machine.  
Transmission Verification Report  
A report for each transmission, that shows  
its date, time and number.  
User Settings List  
A printed report that shows the current  
settings of the machine.  
B
65  
Index  
C
Drum unit  
B
checking (remaining life) ...................... 60  
setting up Groups for ............................33  
E
C
Canceling  
Cleaning  
Connecting  
F
Fax codes  
Fax forwarding  
programming a number ........................ 22  
printing from memory ........................... 29  
Fax, stand-alone  
two-line external TAD or telephone .......32  
Copy  
using scanner glass ....................... 46, 47  
receiving  
at end of conversation ....................... 28  
into memory (fax storage) ................. 23  
reducing to fit on paper ..................... 28  
retrieving from a remote site ........26, 27  
at end of conversation ....................... 15  
canceling from memory ..................... 18  
from memory (dual access) ............... 16  
real time transmission ....................... 17  
Fax/Tel mode  
D
Delayed batch transmission .....................18  
Dialing  
access codes and credit card numbers ...33  
Groups (broadcasting) ..........................16  
66  
 
G
Q
Groups for broadcasting ..........................33  
Quality  
Quick dial  
H
access codes and credit card numbers ... 33  
Group dial  
setting up Groups for broadcasting ... 33  
J
R
Jacks  
convert to RJ11 jack  
Reducing  
Network Configuration .......................... 41  
Transmission Verification ..................... 40  
Resolution  
L
LCD (liquid crystal display)  
M
Machine information  
checking remaining life of parts ............60  
checking the remaining life of parts ......60  
Manual  
Memory  
C
fax (standard, fine, superfine, photo) ... 15  
N
S
P
Security  
programming your cell number .............23  
programming your pager number .........22  
Polling  
Print  
Secure function lock  
administrator password ....................... 8  
Setting up the password ............................ 7  
67  
Visit us on the World Wide Web  
These machines are approved for use in the country of purchase only. Local Brother companies  
or their dealers will only support machines purchased in their own countries.  

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