Canon Fax Machine FAX L2000IP User Manual
Canon  
FAX-L2000/L2000IP  
Quick Reference Guide  
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How This Manual Is Organized  
Chapter 1  
Before You Start Using This Machine  
Documents and Print Media  
Basic Operations  
1
2
3
4
5
Chapter 2  
Chapter 3  
Chapter 4  
Chapter 5  
Maintenance  
Troubleshooting  
Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly  
improving our products, if you need an exact specification, please contact Canon.  
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Contents  
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii  
How to Use This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii  
Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii  
Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii  
Legal Notices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii  
Laser Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii  
Additional Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii  
International Energy Star Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix  
Trademarks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix  
Copyright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix  
Disclaimers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x  
Legal Limitations on the Usage of Your Product and the Use of Images . . . . . . . .xi  
Important Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii  
Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii  
Power Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii  
Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiv  
Maintenance and Inspections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv  
Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvi  
Other Warnings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvi  
Chapter 1 Before You Start Using This Machine  
Moving the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1  
Unpacking: Have You Got Everything? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2  
For the FAX-L2000/L2000IP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5  
For the FAX-L2000IP Only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6  
Consumable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6  
Removing the Shipping Material . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7  
Shipping Tape. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7  
Packaging Material Inside the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7  
Packaging Material from the Paper Cassettes . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8  
Protective Plastic Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10  
Assembling the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11  
Installing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11  
Attaching the Document Output Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14  
Attaching the Document Feeder Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15  
Turning the Power ON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15  
iv  
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Parts of the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17  
Front View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17  
Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19  
Operation Panel Parts and Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20  
One-Touch Panels Closed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20  
One-Touch Panels Opened . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-22  
Using the Menus and Operation Panel Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24  
General Guidelines for Registering Information . . . . . . . . . . . . . . . . . . . . . . . . 1-24  
Using the Menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24  
Open a Menu and Select an Item. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-25  
Return to the Previous Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-25  
Return to the Standby Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-25  
Entering Names for Registration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-26  
Correcting a Mistake. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-27  
Operation Panel Key Summary Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-28  
Setting the Display Language and Country . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-29  
Chapter 2 Documents and Print Media  
Setting a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1  
Preparing the Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1  
Setting the Document on the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2  
Adjusting the Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4  
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6  
Paper Cassettes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6  
Setting the Paper Size for the Paper Cassettes. . . . . . . . . . . . . . . . . . . . . 2-10  
Chapter 3 Basic Operations  
Registering the Sender Information (TX TERMINAL ID) . . . . . . . . . . . . . . . . . . . 3-2  
What Is Sender Information? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2  
Registering the Current Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3  
Registering the Machine’s Telephone Number and Unit Name . . . . . . . . . . . . . 3-4  
Checking and Setting the Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7  
Sending Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9  
Using Regular Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9  
Overview of Sending Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11  
Memory Sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11  
Messages Displayed After Pressing the Start Key. . . . . . . . . . . . . . . . . . . 3-12  
Direct Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13  
What Is Speed Dialing? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15  
Setting Up Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16  
One-Touch Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16  
Coded Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18  
v
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Using Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21  
One-Touch Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21  
Coded Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23  
Using Directory Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25  
Receiving Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27  
Receiving Documents Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27  
Setting the Automatic Receive Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27  
Making Copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29  
Chapter 4 Maintenance  
Changing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1  
Periodic Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3  
Cleaning the Transfer Guide Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3  
Cleaning the Scanning Area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5  
Cleaning the Roller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11  
Chapter 5 Troubleshooting  
Clearing Document Feed Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1  
Clearing Printer Feed Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3  
Locating a Paper Jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4  
Face-Up Tray Area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5  
Output Tray Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5  
Imaging Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8  
Paper Cassettes Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9  
vi  
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Preface  
Thank you for purchasing the Canon FAX-L2000/L2000IP. Please read this manual thoroughly before  
operating the machine in order to familiarize yourself with its capabilities, and to make the most of its  
many functions. This manual focuses on the basic operation of all functions of your machine. Refer to  
the other manuals for in-depth instructions not described in this manual, or if you want to learn more  
about advanced functions. After reading this manual, store it in a safe place for future reference.  
How to Use This Manual  
Symbols Used in This Manual  
The following symbols are used in this manual to explain procedures, restrictions, handling  
precautions, and instructions that should be observed for safety.  
WARNING Indicates a warning concerning operations that may lead to death or  
injury to persons if not performed correctly. In order to use the machine  
safely, always pay attention to these warnings.  
CAUTION  
Indicates a caution concerning operations that may lead to injury to  
persons, or damage to property if not performed correctly. In order to use  
the machine safely, always pay attention to these cautions.  
Indicates operational requirements and restrictions. Be sure to read  
these items carefully in order to operate the machine correctly, and to  
avoid damage to the machine.  
IMPORTANT  
NOTE  
Indicates a clarification of an operation, or contains additional  
explanations for a procedure. Reading these notes is highly  
recommended.  
Keys Used in This Manual  
The following symbols and key names are a few examples of how keys to be pressed are  
expressed in this manual. The operation panel keys on the machine are indicated within  
brackets.  
Press  
(Start).  
Data  
Registration  
Press [Data Registration].  
vii  
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Legal Notices  
Laser Safety  
This Product is certificated as a Class Ι laser product under EN60825-1:1994. This means that  
the Product does not produce hazardous laser radiation.  
Since radiation emitted inside the Product is completely confined within protective housings  
and external covers, the laser beam cannot escape from the machine during any phase of user  
operation.  
Additional Information  
When servicing or adjusting the optical system of the printer, be careful not to place  
screwdrivers or other shiny objects in the path of the laser beam. Also, accessories such as  
watches and rings should be removed before working on the printer. The reflected beam,  
though invisible, can permanently damage your eyes.  
Since the beam is invisible, the following label is attached to the inside of covers where there is  
danger of exposure to laser radiation:  
Invisible laser radiation when open.  
DANGER-  
AVOID DIRECT EXPOSURE TO BEAM.  
INVISIBLE LASER RADIATION WHEN OPEN.  
AVOID EXPOSURE TO BEAM.  
CAUTION-  
RAYONNEMENT LASER INVISIBLE EN CAS D’OUVERTURE. EXPOSITION  
DANGEREUSE AU FAISCEAU.  
ATTENTION  
VORSICHT  
ATTENZIONE  
PRECAUCION  
VARO!  
-
-
-
-
-
-
UNSICHTBARE LASERSTRAHLUNG, WENN ABDECKUNG GEÖFFNET. NICHT  
DEM STRAHL AUSSETZEN.  
RADIAZIONE LASER INVISIBLE IN CASO DI APERTURA. EVITARE  
L’ESPOSIZIONE AL FASCIO.  
RADIACION LASER INVISIBLE CUANDO SE ABRE. EVITAR EXPONERSE AL  
RAYO.  
AVATTAESSA OLET ALTTIINA NÄKYMÄTTÖMÄLLE LASERSÄTEILYLLE.  
ÄLÄ KATSO SÄTEESEEN.  
OSYNLIG LASERSTRÄLNING NAR DENNA DELÄR ÖPPNAD.  
BETRAKTA EJ STRÄLEN.  
VARNING!  
USYNLIG LASER STRÅLING, NÅR DENNE ER ÅBEN.  
UNDGÅ BESTRÅLING.  
ADVARSEL! -  
USYNLIG LASERSTRÅLING NÅR DEKSEL ÅPNES.  
UNNGÅ EKSPONERING FOR STRÅLEN.  
ADVARSEL  
-
This machine has been classified under EN60825-1:1994 and conforms to the following  
classes:  
CLASS Ι LASER PRODUCT  
LASER KLASSE Ι  
APPAREIL A RAYONNEMENT LASER DE CLASSE Ι  
APPARECCHIO LASER DI CLASSE Ι  
PRODUCTO LASER DE CLASE Ι  
APARELHO A LASER DE CLASSE Ι  
CAUTION  
• Use of controls, adjustments or performance of procedures other than those specified in the  
manual may result in hazardous radiation exposure.  
viii  
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International Energy Star Program  
®
As an ENERGY STAR Partner, Canon has determined that the FAX-  
®
L2000/L2000IP meet the ENERGY STAR guidelines for energy efficiency.  
®
The International ENERGY STAR Office Equipment Program is an  
international program that promotes energy saving through the use of  
computers and other office equipment. The program backs the  
development and dissemination of products with functions that effectively  
reduce energy consumption. It is an open system in which business  
proprietors can participate voluntarily. The targeted products are office  
equipment, such as computers, displays, printers, facsimiles, and  
copiers. The standards and logos are uniform among participating  
nations.  
Trademarks  
Canon and the Canon logo are trademarks of Canon Inc.  
Other product and company names herein may be the trademarks of their respective owners.  
Copyright  
Copyright © 2002 by Canon Inc. All rights reserved.  
No part of this publication may be reproduced or transmitted in any form or by any means,  
electronic or mechanical, including photocopying and recording, or by any information storage  
or retrieval system without the prior written permission of Canon Inc.  
ix  
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Disclaimers  
The information in this document is subject to change without notice.  
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL,  
EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT  
LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY,  
FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY  
PATENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR  
CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING  
FROM THE USE OF THIS MATERIAL.  
Although this equipment can use either loop disconnect or DTMF signalling, only  
the performance of the DTMF signalling is subject to regulatory requirements for  
correct operation. It is therefore strongly recommended that the equipment is set to  
use DTMF signalling for access to public or private emergency services.  
DTMF signalling also provides faster call set up.  
The equipment has been approved in accordance with Council Decision 98/482/EC  
for pan-European single terminal connection to the public switched telephone  
network (PSTN). However, due to differences between the individual PSTNs  
provided in different countries, the approval does not, of itself, give an unconditional  
assurance of successful operation on every PSTN network termination point.  
In the event of problems, you should contact your equipment supplier in the first  
instance.  
Canon Inc./Canon Europa N.V.  
(Europe only)  
This equipment conforms with the essential requirements of EC Directive  
1999/5/EC.  
We declare that this product conforms with the EMC requirements of EC  
Directive 1999/5/EC at nominal mains input 230V, 50Hz although the rated  
input of the product is 220V-240V, 50/60Hz.  
If you move to another EU country and are experiencing trouble, please  
call the Canon Help Desk.  
(For Europe Only)  
Model Name  
• H12228 (FAX-L2000)  
• H12229 (FAX-L2000IP)  
x
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Legal Limitations on the Usage of Your  
Product and the Use of Images  
Using your product to scan, print or otherwise reproduce certain documents, and the use of  
such images as scanned, printed or otherwise reproduced by your product, may be prohibited  
by law and may result in criminal and/or civil liability. A non-exhaustive list of these documents  
is set forth below. This list is intended to be a guide only. If you are uncertain about the legality  
of using your product to scan, print or otherwise reproduce any particular document, and/or of  
the use of the images scanned, printed or otherwise reproduced, you should consult in  
advance with your legal advisor for guidance.  
• Paper Money  
• Travelers Checks  
• Food Stamps  
• Passports  
• Money Orders  
• Certificates of Deposit  
• Postage Stamps  
(canceled or uncanceled)  
• Immigration Papers  
• Internal Revenue Stamps  
(canceled or uncanceled)  
• Identifying Badges or Insignias  
• Selective Service or Draft Papers  
• Bonds or Other Certificates of  
Indebtedness  
• Checks or Drafts Issued by Governmental  
Agencies  
• Stock Certificates  
• Motor Vehicle Licenses and Certificates of • Copyrighted Works/Works of Art  
Title without Permission of Copyright Owner  
xi  
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Important Safety Instructions  
Please read these "Important Safety Instructions" thoroughly before operating the machine. As  
these instructions are intended to prevent injury to the user or other persons or destruction of  
property, always pay attention to these instructions. Also, since it may result in unexpected  
accidents or injuries, do not perform any operation unless otherwise specified in the manual.  
Improper operation or use of this machine could result in personal injury and/or damage  
requiring extensive repair that may not be covered under your Limited Warranty.  
Installation  
WARNING  
• Do not install the machine near alcohol, paint thinner, or other flammable substances. If flammable  
substances come into contact with electrical parts inside the machine, it may result in a fire or  
electrical shock.  
• Do not place the following items on the machine. If these items come into contact with a high-  
voltage area inside the machine, it may result in a fire or electrical shock.  
If these items are dropped or spilled inside the machine, immediately disconnect the power cord  
from the power outlet. Then, contact your local authorized Canon dealer.  
- Necklaces and other metal objects  
- Cups, vases, flowerpots, and other containers filled with water or liquids  
CAUTION  
• Do not install the machine in unstable locations, such as unsteady platforms or inclined floors, or  
in locations subject to excessive vibrations, as this may cause the machine to fall or tip over,  
resulting in personal injury.  
• Never block the ventilation slots and louvers on the machine. These openings are provided for  
proper ventilation of working parts inside the machine. Blocking these openings can cause the  
machine to overheat. Never place the machine on a soft surface, such as a sofa or rug.  
xii  
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• Do not install the machine in the following locations:  
- A damp or dusty location  
- A location near water faucets or water  
- A location exposed to direct sunlight  
- A location subject to high temperatures  
- A location near open flames  
Power Supply  
WARNING  
• Do not damage or modify the power cord. Also, do not place heavy objects on the power cord, or  
pull on or excessively bend it, as this could cause electrical damage and result in a fire or electrical  
shock.  
• Keep the power cord away from a heat source; failure to do this may cause the power cord coating  
to melt, resulting in a fire or electrical shock.  
• Do not connect or disconnect the power cord with wet hands, as this may result in electrical shock.  
• Do not connect the power cord to a multiplug power strip, as this may cause a fire or electrical  
shock.  
• Do not bundle up or tie the power cord in a knot, as this may result in a fire or electrical shock.  
• Insert the power plug completely into the power outlet, as failure to do so may result in a fire or  
electrical shock.  
• Do not use power cords other than the power cord provided, as this may result in a fire or electrical  
shock.  
• As a general rule, do not use extension cords. Using an extension cord may result in a fire or  
electrical shock. If an extension cord must be used, however, use one rated for voltages of 220-240  
V AC and over, untie the cord binding, and insert the power plug completely into the extension cord  
outlet to ensure a firm connection between the power cord and the extension cord.  
CAUTION  
• Do not use power supplies with voltages other than those specified herein, as this may result in a  
fire or electrical shock.  
• Always grasp the power plug when disconnecting the power cord. Pulling on the power cord may  
expose or snap the core wire, or otherwise damage the power cord. If the power cord is damaged,  
this could cause current to leak, resulting in a fire or electrical shock.  
• Leave sufficient space around the power plug so that it can be unplugged easily. If objects are  
placed around the power plug, you will be unable to unplug it in an emergency.  
xiii  
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Handling  
WARNING  
• Do not attempt to disassemble or modify the machine. There are high-temperature and high-voltage  
components inside the machine which may result in a fire or electrical shock.  
• If the machine makes strange noises, or gives off smoke, heat, or strange smells, immediately  
disconnect the power cord from the power outlet. Then, contact your service representative.  
Continued use of the machine in this condition may result in a fire or electrical shock.  
• Do not use highly flammable sprays near the machine. If gas from these sprays comes into contact  
with the electrical components inside the machine, it may result in a fire or electrical shock.  
• To avoid damage to the power cord and creating a fire hazard, always disconnect the power cord  
and the interface cable when moving the machine. Otherwise, the power cord or interface cable  
may be damaged, resulting in a fire or electrical shock.  
• Do not drop paper clips, staples, or other metal objects inside the machine. Also, do not spill water,  
liquids, or flammable substances (alcohol, benzene, paint thinner, etc.) inside the machine. If these  
items come into contact with a high-voltage area inside the machine, it may result in a fire or  
electrical shock. If these items are dropped or spilled inside the machine, immediately disconnect  
the power cord from the power outlet. Then, contact your local authorized Canon dealer.  
CAUTION  
• Do not place heavy objects on the machine, as they may tip over or fall resulting in personal injury.  
• Disconnect the power cord for safety when the machine will not be used for an extended period of  
time, such as during consecutive holidays.  
• The laser beam can be harmful to human bodies. Since radiation emitted inside the product is  
completely confined within protective housings and external covers, the laser beam cannot escape  
from the machine during any phase of user operation. Read the following remarks and instructions  
for safety.  
xiv  
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Maintenance and Inspections  
WARNING  
• When cleaning the machine, disconnect the power cord. Failure to observe these steps may result  
in a fire or electrical shock.  
• Disconnect the power cord from the power outlet regularly, and clean the area around the base of  
the power plug's metal pins and the power outlet with a dry cloth to ensure that all dust and grime  
is removed. If the power cord is connected for a long period of time in a damp, dusty, or smoky  
location, dust can build up around the power plug and become damp. This may cause a short  
circuit and result in a fire.  
• Clean the machine using a slightly dampened cloth with a mild detergent mixed with water. Do not  
use alcohol, benzene, paint thinner, or other flammable substances. Check detergent for  
flammability prior to use. If flammable substances come into contact with a high-voltage area  
inside the machine, it may result in a fire or electrical shock.  
• There are some areas inside the machine which are subject to high-voltages. When removing  
jammed paper or when inspecting the inside of the machine, do not allow necklaces, bracelets, or  
other metal objects to touch the inside of the machine, as this may result in burns or electrical  
shock.  
• Do not burn or throw used toner cartridges into open flames, as this may cause the toner remaining  
inside the cartridge to ignite, resulting in burns or a fire.  
CAUTION  
• The toner fixing unit and its surroundings inside the machine may become hot during use. When  
removing jammed paper or when inspecting the inside of the machine, do not touch the toner fixing  
unit and its surroundings, as doing so may result in burns or electrical shock.  
• When removing jammed paper or replacing the toner cartridge, take care not to allow the toner to  
come into contact with your hands or clothing, as this will dirty your hands or clothing. If they  
become dirty, wash them immediately with cold water. Washing them with warm water will set the  
toner, and make it impossible to remove the toner stains.  
xv  
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• When removing paper which has become jammed inside the machine, remove the jammed paper  
gently to prevent the toner on the paper from scattering and getting into your eyes or mouth. If the  
toner gets into your eyes or mouth, wash them immediately with cold water and immediately  
consult a physician.  
• When loading paper or removing jammed originals or paper, take care not to cut your hands on the  
edges of the originals or paper.  
• When removing a used toner cartridge from the machine, remove the cartridge carefully to prevent  
the toner from scattering and getting into your eyes or mouth. If the toner gets into your eyes or  
mouth, wash them immediately with cold water and immediately consult a physician.  
Consumables  
WARNING  
• Do not burn or throw used toner cartridges into open flames, as this may cause the toner remaining  
inside the cartridges to ignite, resulting in burns or a fire.  
• Do not store toner cartridges or copy paper in places exposed to open flames, as this may cause  
the toner or paper to ignite, resulting in burns or a fire.  
• When discarding used toner cartridges, put the cartridges in a bag to prevent the toner remaining  
inside the cartridges from scattering, and dispose of them in a location away from open flames.  
CAUTION  
• Keep toner and other consumables out of the reach of small children. If these items are ingested,  
consult a physician immediately.  
Other Warnings  
WARNING  
• For cardiac pacemaker users:  
This product generates a low level magnetic field. If you use a cardiac pacemaker and feel  
abnormalities, please move away from the product and consult your doctor.  
xvi  
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Before You Start Using  
This Machine  
1
CHAPTER  
This chapter describes what you should know before using this machine, such as how to install the  
machine, and how to turn ON the main power.  
We also show you the parts and their functions of the machine, and how to use the menus and  
operation keys.  
Moving the Machine  
The machine is heavy. Be sure to follow these general guidelines when lifting the machine to  
move it or to install the optional paper cassette.  
• Moving the machine requires two people.  
• When you lift the machine, remove the paper cassette from the machine, and firmly hold the  
front of the machine by the paper cassette slot, and lifting handles on both sides of the  
machine as shown in the illustration below.  
• If you have the 500 sheet optional paper cassette installed, call your local authorized Canon  
dealer when moving the machine.  
1-1  
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Unpacking: Have You Got  
Everything?  
1
As you unpack the machine, save the carton and packing material in case you want to move or  
ship the machine in the future. Ask someone to help you remove all the items from the box.  
CAUTION  
• Lifting the main unit requires two people. To remove the main unit from the carton, follow the  
general guidelines and illustration on p. 1-1.  
1
Cut and remove the strapping bands from the carton, then  
remove the adhesive tapes on the top of the carton.  
Unpacking: Have You Got Everything?  
1-2  
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2
Take out the document output tray, document feeder tray,  
documentation and destination labels, telephone line and power  
cord, and FX7 Toner Cartridge in its protective bag. Remove the  
four polystyrene plastic blocks positioned on top of the main  
unit.  
Document Output Tray  
Document  
Feeder Tray  
1
Telephone Line  
and Power Cord*  
FX7 Toner  
Cartridge  
Documentation  
Destination Labels  
*The shapes of the power cord and telephone line will differ depending on the country of purchase.  
3
Remove the two stoppers on the side of the box by pulling out  
the tab on the right side of each stopper.  
Unpacking: Have You Got Everything?  
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1-3  
4
Lift and remove the top carton.  
1
Main Unit  
5
Lift the main unit by gripping the handles on its right and left  
sides. (See “Moving the Machine”, on p. 1-1.)  
Main Unit  
Handle  
Handle  
Unpacking: Have You Got Everything?  
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1-4  
For the FAX-L2000/L2000IP  
Check each item against this list as you remove it from the box.  
• One main unit  
1
• One document feeder tray  
Remove the tape on the back of the tray before attaching it to the main unit.  
• One document output tray  
• One power cord*  
• One telephone line*  
* The shapes of the power cord and telephone line will differ depending on the country of purchase.  
Unpacking: Have You Got Everything?  
1-5  
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• Two sheets of destination labels  
• Two sheets of cassette handling precaution label  
1
• One FX7 Toner Cartridge  
For the FAX-L2000IP Only  
• Two CD-ROMs  
• One Setup Guide  
Consumable  
• Canon FX7 Toner Cartridge  
NOTE  
• For optional equipment available, see Chapter 1, “Before You Start Using This Machine”, in the  
Reference Guide.  
Unpacking: Have You Got Everything?  
1-6  
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Removing the Shipping Material  
1
All shipping material must be removed. The shipping material is attached inside the main unit  
and inside the paper cassettes to protect delicate parts from vibrations during shipping.  
Shipping Tape  
1
Remove all shipping tape from the unit.  
\
Packaging Material Inside the Machine  
1
Gently lift the ADF cover, and remove the protective packing  
material from inside the feeder area.  
\
Orange Stopper  
Orange  
Stopper  
IMPORTANT  
• Be sure to remove the orange stoppers.  
Removing the Shipping Material  
1-7  
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2
3
Close the ADF cover.  
Open the printer cover.  
\
Printer Cover  
1
4
5
Remove the shipping tape of the MP tray and the printer cover.  
\
Printer Cover  
Close the printer cover.  
Packaging Material from the Paper  
Cassettes  
If your machine comes with more than one paper cassette, you can use this procedure for each  
one.  
1
Pull out the paper cassette, and remove it from the machine.  
\
Removing the Shipping Material  
1-8  
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2
Remove the shipping tape.  
1
3
4
Set the paper cassette down on a flat, stable surface.  
Remove the tape and orange key attached to the paper cassette.  
To remove the orange key: While pressing down on the bottom metal plate with  
one hand, turn the orange key counter-clockwise to pull it out.  
\
Removing the Shipping Material  
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1-9  
5
6
Select your language from the supplied cassette handling  
precaution label and stick it to the part of the paper cassette  
indicated in the illustration below.  
\
The paper cassette is heavy. Be sure to hold both sides when removing or installing it.  
Attach the label here.  
1
Reinsert the paper cassette into the machine.  
For more details on how to reinsert the paper cassette into the machine, see  
step 6 of “Paper Cassettes”, on p. 2-6.  
Protective Plastic Sheet  
The LCD display on the operation panel is covered with a plastic sheet to protect it during  
shipping. This protective material should be removed before you use the machine.  
\
Removing the Shipping Material  
1-10  
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Assembling the Machine  
1
Follow the instructions in this section to help you assemble the machine, and prepare it for full  
operation.  
Installing the Toner Cartridge  
Install only a Canon FX7 Toner Cartridge in your machine.  
CAUTION  
• Installing any other type of cartridge in this machine could damage the machine and void your  
warranty. Leave the toner cartridge in its protective bag until you are ready to install the  
cartridge. Handle the toner cartridge carefully.  
1
2
Open the printer cover.  
Open the printer cover to its full extent.  
\
Remove the toner cartridge from its protective bag.  
\
IMPORTANT  
• Save the protective bag and all other shipping material. You will need this material later  
when you dispose of the cartridge after it has run out of toner.  
Assembling the Machine  
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1-11  
3
4
While holding the cartridge by the ends, rock it gently five or six  
times to distribute the toner evenly inside the cartridge.  
\
1
Place the cartridge on a stable, flat, clean surface, and snap the  
tab on the side to detach it from the cartridge.  
\
5
As you steady the cartridge with one hand, remove the tape by  
gently pulling the plastic tab straight out with your other hand.  
Use a firm, even pull to avoid breaking the tape.  
\
Pull straight out  
IMPORTANT  
• Do not pull the tab upwards or downwards. The tape may break.  
• If the tab breaks off from the tape, pull the tape out by pulling on the end of the tape  
where the tab was originally attached.  
• Wash off any toner from your hands or clothing immediately with cold water.  
Assembling the Machine  
1-12  
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6
Insert the cartridge in the direction indicated by the arrow, with  
the FX7 toner label on the cartridge facing up.  
Gently slide the toner cartridge into the machine until it is completely down and  
in a level position.  
\
1
CAUTION  
• To avoid pinching your fingers between the toner cartridge and the machine, grip  
the cartridge as shown below.  
\
Keep the drum slot  
free of dust and other  
foreign objects.  
Do not touch the protective  
shutter on the bottom of the  
cartridge.  
• When you insert the toner cartridge, make sure that the plastic knob a on the side  
of the cartridge slides vertically into the guiding groove b on the machine.  
Assembling the Machine  
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1-13  
7
Close the printer cover.  
IMPORTANT  
• If the printer cover does not close completely, do not force it down. Remove the toner  
cartridge and insert it again.  
• To avoid exposing the light-sensitive drum, never leave the printer cover open.  
• The machine will not operate if the printer cover is not closed completely.  
• If you see the message <CHECK PRINTER COVER>, and the Error lamp blinks red  
when the machine is plugged in, open the printer cover again, and make sure the toner  
cartridge is in a level position. (See “Turning the Power ON”, on p. 1-15.) Then, close the  
printer cover.  
1
Attaching the Document Output Tray  
\
Document Output Tray  
Extended Lip  
IMPORTANT  
• Make sure the knobs on each side of the tray fit into the holes on each side of the main  
unit. The back of the tray sits on top of the extended lip of the main unit.  
Assembling the Machine  
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1-14  
Attaching the Document Feeder Tray  
NOTE  
• Remove the tape on the back of the tray before attaching it to the main unit.  
1
Slide one side into position first, then the other side.  
1
2
1
Turning the Power ON  
1
2
Connect the power cord to the power socket on the back of the  
main unit.  
Connect the other end of the power cord to the power source.  
After you connect the power cord to the power source, the LCD display turns  
ON.  
CAUTION  
• The machine must be connected to a properly grounded, three-prong 220-240 V  
AC outlet.  
Assembling the Machine  
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1-15  
NOTE  
• There is no power switch on the main unit.  
• The message below appears while it takes a few seconds for the machine to warm up.  
PLEASE WAIT  
• When you connect the power cord to an AC outlet for the first time after purchase,  
<DISPLAY LANGUAGE> will appear in the LCD display after <PLEASE WAIT>. In this  
case, set the language for the LCD display, and the country*. (See “Setting the Display  
Language and Country”, on p. 1-29.)  
1
* The country selection feature is available for certain countries only.  
• The machine has warmed up and is ready to use when you see the date and time  
displayed. Now the machine is in the Standby mode.  
FAX 31/12 2002 03:40  
AUTO  
• When the date is displayed on the LCD display, the machine is in the Standby mode and  
ready for normal operation. If the Error lamp starts blinking red, wait for one of the  
following messages to appear.  
Message  
Description  
INSTALL CARTRIDGE  
You have not yet installed the toner cartridge. Install the  
FX7 toner cartridge. (See “Installing the Toner Cartridge”,  
on p. 1-11.)  
REPLACE CARTRIDGE  
The toner cartridge has run out of toner. Replace the toner  
cartridge.  
CHECK PRINTER COVER The printer cover is not closed completely. If it does not  
close easily, do not force it. Remove the toner cartridge,  
and insert it again. Make sure it is sitting level inside the  
main unit, and close the printer cover again.  
SUPPLY REC. PAPER  
At least one of the paper cassettes is empty or not seated  
correctly inside the machine. Remove each cassette.  
Make sure the stacks of paper are below the hooks, and  
insert the paper cassettes again. Push the paper  
cassettes all the way into the machine until they lock into  
place.  
Assembling the Machine  
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1-16  
Parts of the Machine  
1
The illustrations below are those of the FAX-L2000/L2000IP with the optional handset kit  
installed.  
Front View  
\
Parts of the Machine  
1-17  
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a Document Feeder Tray  
i Error Lamp  
Holds documents for scanning.  
A light that blinks red when a problem  
occurs.  
b Document Extension Tray  
j In Use/Memory Lamp  
Open to support long documents during  
scanning.  
A light that blinks green when the machine is  
transmitting or receiving documents, or  
maintains a steady green when there are  
documents stored in memory.  
c Document Guides  
Adjust to the width of the document.  
1
d ADF (Automatic Document Feeder)  
k Paper Cassettes  
Cover  
Adjustable to A4, A5, B5, executive, legal,  
and letter paper sizes. Each cassette holds  
approximately 250 sheets of paper.  
Provides access to help you clear paper  
jams, and clean the scanning area.  
e LCD Display  
l Paper Volume Status Bar  
Displays menu items and messages.  
Indicates the level of the current paper  
supply.  
f Operation Panel  
Use the operation panel keys to operate  
the machine.  
m MP (Multi-Purpose) Tray  
Adjustable to A4, A5, B5, executive, legal,  
and letter paper sizes. Holds approximately  
100 sheets of paper.  
g Handset (Optional)  
Detachable handset.  
Also holds envelopes and free-size paper.  
h Speaker Volume Switch  
n Paper Guides  
Adjusts the speaker’s volume.  
Adjust to the width of the paper.  
o Output Tray  
Holds printed documents after they are  
ejected from the machine.  
p Printer Cover  
Covers the toner cartridge.  
q Document Output Tray  
Holds documents that have been sent or  
copied.  
Parts of the Machine  
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1-18  
Rear View  
1
a Face-Up Tray  
c Telephone Line Jack (L1)  
Holds printed documents after they are  
ejected from the machine.  
Connect the telephone line here.  
d Handset Jack  
b Power Socket  
Connect the optional handset or an  
extension telephone.  
Connect the power cord here.  
Parts of the Machine  
1-19  
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Operation Panel Parts and Functions  
1
This section provides you with the names and functions of the operation panel keys, and  
explains all the parts on the operation panel.  
One-Touch Panels Closed  
\
On Line Job Alarm  
Menu  
PRT.Message  
Item  
Go  
Value  
Shift  
Enter / Cancel  
Ultra Fine  
Super Fine  
Fine  
Standard  
Darker  
Standard  
Lighter  
Text  
Text/Photo  
Direct TX  
1 2 3  
Resolution Contrast Document Type  
Fax / Internet Fax  
OK  
Monitor  
Delete File  
Directory  
1
5
2
3
4
6
7
8
9
10  
14  
18  
22  
11  
15  
19  
23  
12  
16  
20  
24  
13  
17  
21  
@.  
ABC  
DEF  
1
4
7
2
3
6
9
C
GHI  
JKL  
TUV  
MNO  
5
PQRS  
WXYZ  
8
0
Operation Panel Parts and Functions  
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1-20  
a Printer Operation Panel  
j
(Copy)  
These keys control the printing function of  
the machine. For details, see the PCL  
Printer Guide. For the FAX-L2000, the  
installation of the optional FAX-L2000  
Printer Kit is necessary to use these keys.  
1 2 3  
Enables the machine to act as a copier, so  
you can copy a document.  
k Speaker Volume Switch  
Adjusts the speaker’s volume.  
C
l
m
(Clear)  
b
(Counter Check)  
Clears an entire entry during information  
registration.  
Press to check the counter information.  
1
c Direct TX  
(Stop)  
Sets the machine to the Direct Sending  
mode so you can send a document ahead  
of other documents stored in memory.  
Direct Sending scans a document, and  
sends it immediately without storing the  
document in memory.  
Cancels sending, receiving, data  
registration, and other operations, and  
returns the machine to the Standby mode.  
n
(Start)  
Enables you to start sending, receiving,  
scanning, and copying documents.  
d Fax/Internet Fax  
Press to send an Internet Fax. For the  
FAX-L2000, the installation of the optional  
FAX-L2000 Network Printer/Fax Kit is  
necessary to use the Internet Fax function.  
o Error Lamp  
A light that blinks red when a paper jam  
occurs or the machine has run out of paper  
or toner. The error is described by a  
e
Cursor Keys  
message that appears on the LCD display.  
Move the cursor to the left or right during  
data registration.  
p In Use/Memory Lamp  
A light that blinks green when the machine is  
transmitting or receiving documents, or  
maintains a steady green light when there  
are documents stored in memory.  
▲▼ Search Keys  
Enable you to scroll through the display so  
you can see other options and selections  
in the menus during data registration.  
q Numeric Keypad  
Use the keys on the numeric keypad to enter  
telephone numbers when dialing. These  
keys are also used to enter text, numbers,  
and symbols when registering names and  
numbers.  
They also enable you to search through  
the registered fax numbers during  
directory dialing.  
f OK  
Selects a menu item during data  
r
s
(Hook)  
registration.  
Enables you to dial, even when the handset  
is still on the handset cradle.  
g One-Touch Speed Dialing Keys  
Dial numbers registered under one-touch  
speed dialing keys.  
(Coded Dial)  
Press [Coded Dial], followed by a three digit  
code to dial the telephone number registered  
for coded speed dialing.  
h One-Touch Speed Dialing Panels  
The first panel displays keys 1-24. Open  
the first panel to access keys 25-48. Open  
the second panel to access keys 49-72.  
Open the third panel to access the  
registration keys.  
t
(Redial)  
Redials the previous number dialed  
manually with the keys on the numeric  
keypad.  
i
(Energy Saver)  
Press to enter or cancel the Energy Saver  
mode. When the machine is in the Energy  
Saver mode, the Energy Saver indicator  
lights, and the other keys and indicators  
are turned OFF.  
Operation Panel Parts and Functions  
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1-21  
u Directory  
x LCD Display  
Enables you to search for fax/telephone  
numbers by the name under which they  
are registered for speed dialing, and then  
use the number for dialing.  
Displays messages and prompts during  
operation. It also displays selections, text,  
numbers, and names when registering  
information.  
v Monitor  
y Resolution  
Press to check the fax transmission or  
copying status.  
Sets the resolution for the documents you  
send.  
1
w Delete File  
z Contrast  
Deletes documents waiting in memory for  
sending.  
Adjusts the lightness/darkness of the  
documents you send or copy.  
A Document Type  
Adjusts the quality of documents containing  
only text, or both photos and text.  
One-Touch Panels Opened  
\
1
2
3
Data  
Delayed  
Advanced  
Registration  
Transmission  
Communication  
4
I
Memory  
Memory  
Reception  
Transfer  
Pause  
Reference  
Report  
5
6
7
8
H
G
ID  
Tone  
+
Stamp  
(Option)  
R
Return  
Space  
F
E
TTI  
Selector  
9
Subaddress  
Password  
Delete  
D
C
B A  
0
Operation Panel Parts and Functions  
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1-22  
a Data Registration  
k Return  
Press to enter a paragraph break when  
entering e-mail text.  
l Space  
Starts data registration for speed dialing,  
sender information, and other important  
settings for sending and receiving.  
b Delayed Transmission  
Enters a space between letters and numbers  
on the LCD display when you are registering  
information and dialing.  
Sets a time for delayed sending.  
c Advanced Communication  
1
m Password  
Press to set a document for advanced  
communications, such as polling sending  
and receiving, confidential mailbox, and  
relay broadcast, and subaddress/  
password transmissions.  
Enables you to enter an ITU-T password so  
you can send a document with a password.  
n Subaddress  
Enables you to enter an ITU-T subaddress  
so you can send a document with a  
subaddress.  
d Report  
Prints reports about information registered  
in the machine. Also cancels printing of  
reports.  
o TTI Selector  
Enters a registered sender's name to appear  
at the top of the document you are sending.  
e Memory Reference  
Performs operations with documents  
currently stored in memory, including  
printing a list of documents, printing a  
document, sending a document to another  
destination, or deleting a document.  
p Pause  
Enters pauses between digits or after the  
entire telephone number when dialing or  
registering facsimile numbers.  
q Stamp (Option)  
f ID  
Switches the machine in and out of the  
Stamp mode. If the machine is in the Stamp  
mode, the machine marks all documents  
scanned when sending in the Memory or  
Direct Sending mode. If you want to use the  
optional stamp feature, call your local  
authorized Canon dealer, and request the  
installation of the stamp feature.  
Press to enter the Department ID.  
g R  
Press to dial an outside line access  
number or an extension number then the  
unit is connected through a switchboard  
(PBX).  
h Tone  
r Transfer  
Connects to information services that  
accept tone dialing only, even if you are  
using a rotary pulse line.  
Switches the machine in and out of the  
Transfer mode. In the Transfer mode, the  
machine sends all the documents it receives  
to another fax machine at your home or  
another office.  
i +  
Press [+] to enter a plus sign in a fax  
number.  
s Memory Reception  
j Delete  
Switches the machine in and out of the  
Memory Lock mode. In the Memory Lock  
mode, the machine stores all documents it  
receives in memory.  
Deletes a number or letter entry only when  
you are registering or entering a number,  
except for manual sending.  
Operation Panel Parts and Functions  
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1-23  
Using the Menus and Operation Panel  
Keys  
1
This section provides a brief overview on how to use the operation panel keys to open menus,  
make selections, and register data.  
General Guidelines for Registering  
Information  
Always keep these points in mind while you are using the menus:  
• If you pause and do not press a key for 120 seconds, the machine returns to the Standby  
mode automatically. You must then start the procedure from the beginning.  
• If your machine is set to manually receive, and the machine rings while you are registering  
information, pick up the handset. If you hear a slow beep tone, the sender is trying to send  
you a document. Press  
handset.  
(Stop) ➞  
(Start) to receive the document, then hang up the  
Using the Menus  
The machine employs a menu system you can use to register important information or set up  
important features. Here, we describe how to display and operate these menus. For details on  
the content and purpose of each menu, see Chapter 5, “Summary of Important Settings”, in the  
Reference Guide, or Chapter 11, “Summary of Important Settings”, in the Facsimile Guide.  
1
2
Open all three one-touch speed dialing panels to see the  
operation panel keys.  
Data  
Press [Data Registration].  
Registration  
ADDITIONAL FUNCTIONS  
1.PAPER SETTINGS  
Using the Menus and Operation Panel Keys  
1-24  
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3
Press [▼] or [▲] to display the name of the desired menu title.  
OK  
There are eight Additional Functions menu items for Data Registration.  
ADDITIONAL FUNCTIONS  
1.PAPER SETTINGS  
ADDITIONAL FUNCTIONS  
8.PRINT LISTS  
➞
NOTE  
• Displaying menu names with [▼] or [▲] is rotational. If you press [▼] with the last menu  
name displayed, the display rotates to the first menu name. If you press [▲] with the first  
menu name displayed, the display rotates to the last selection.  
1
Open a Menu and Select an Item  
1
Press [▼] or [▲] until the name of the menu you want to open is  
displayed ➞ press [OK].  
OK  
ADDITIONAL FUNCTIONS  
6.SYSTEM SETTINGS  
SYSTEM SETTINGS  
1.SYS.ADMIN. INFO  
➞
2
Press [▼] or [▲] to browse through the menu items ➞ press [OK]  
to go to the next level.  
OK  
Return to the Previous Level  
Data  
Registration  
1
Press [Data Registration] to return to the previous level to  
continue browsing.  
If you continue to press [Data Registration], the machine returns to the Standby  
mode.  
Return to the Standby Mode  
1
Press  
(Stop) to return to the Standby mode.  
NOTE  
• If you do not press a key for 120 seconds, the machine automatically returns to the  
Standby mode.  
Using the Menus and Operation Panel Keys  
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1-25  
Entering Names for Registration  
When you come to a step that requires entering a name for data registration, follow the  
procedure below.  
In a display that requires a name entry, the letter or number in the upper right corner of the LCD  
display tells you the entry mode.  
:A  
1
-
1
2
Press [ ] to change the entry mode.  
Display  
Entry Mode  
What It Does  
Enables you to enter upper case letters.  
You can also press [#] to enter a symbol.  
:A  
Upper case letter  
Enables you to enter lower case letters.  
You can also press [#] to enter a symbol.  
:a  
:1  
Lower case letter  
Number  
Enables you to enter numbers.  
NOTE  
• The numeric keys are clearly labeled with one number and some letters.  
• When entering characters for the Internet Fax and LAN settings, select ":A" (upper case  
letter entry mode) to enter lower case letters, and press the numeric key until the lower  
case letter you want appears. For example, if you want to enter the letter "a," select the  
upper case letter entry mode ➞ press b until the lower case "a" appears on the LCD  
display.  
1
4
7
2
5
8
0
3
6
9
Press the appropriate key on the numeric keypad to enter a letter  
or number.  
If upper or lower case letter is the chosen entry mode, press the key repeatedly  
until the upper or lower case letter you want appears.  
If you go past the letter you want, press the key repeatedly until it appears  
again.  
NOTE  
• Each key contains the upper and lower case letters for its group of letters (for example:  
b contains the letters ABCabc).  
• The letters contained under each numeric key differ depending on the country you use  
this machine.  
Using the Menus and Operation Panel Keys  
1-26  
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3
4
Enter the next letter, if necessary.  
If the next letter you want to enter is under the same key you just pressed,  
press [  
]
to move the cursor to the right one space. Then, press the key  
repeatedly until the letter you want appears.  
If the next letter you want to enter is under a different key, just press that key to  
move the cursor to the right, and enter the first letter of that group.  
For example, if you want to enter the word <Canon>:  
1
Press b until you see an upper case <C> ➞ press  
a lower case <a>. To enter the rest of the word, press f until you see a lower  
➞ press b until you see  
case <n> ➞ press [  
appears ➞ press [  
<n> appears.  
]
to move the cursor to the right ➞ press f until an <o>  
]
to move the cursor to the right ➞ press f again until an  
NOTE  
• When you are in the upper or lower case letter Entry mode, you can also enter symbols.  
Press (#) repeatedly until you see the desired symbol.  
• To enter a space, press [Space].  
To complete entering the name for registration, press [OK].  
OK  
:a  
DATA ENTRY OK  
Correcting a Mistake  
1
Press [ ] or [ ] to move the cursor to the left or right to position  
it under the incorrect letter ➞ open all three one-touch speed  
dialing panels ➞ press [Delete] ➞ enter the correct letter.  
OK  
NOTE  
• Press  
C
(Clear) to delete the entire entry ➞ start again.  
Delete  
Using the Menus and Operation Panel Keys  
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1-27  
Operation Panel Key Summary Table  
When you come to a step where you must enter a number or name for data registration, refer to  
the table below.  
■ Keys for Registering Information  
Key  
Description  
1
The search keys display the next or previous menu item.  
▲ ▼  
Press [▼] to display the next item in the menu. If you press [▼] when the last item is  
displayed, the display rotates to the first item in the menu.  
Press [▲] to display the previous item in the menu. If you press [▲] when the first  
item is displayed, the display rotates to the last item in the menu.  
When registering names, press [▲] to immediately position the cursor under the  
first letter, and press [▼] to immediately position the cursor to the right of the last  
letter.  
OK  
Press [OK] to select the current item.  
Switches the entry modes.  
:A The Upper Case Letter Entry mode. Enables you to enter upper case letters and  
symbols.  
:a The Lower Case Letter Entry mode. Enables you to enter lower case letters and  
symbols.  
:1 The Number Entry mode. Enables you to enter numbers.  
ABC  
WXYZ  
to  
More than one letter is assigned to a key. Press [ ] to enter the Text Entry mode,  
then press the key containing the letter you want to enter. If the letter you want to  
enter is not displayed first, press the key repeatedly until it appears. If the next letter  
is under a different key, just press that key to enter the first letter of the group, and  
press the key repeatedly until the letter you want appears.  
2
9
If the next letter is under the same key, press [ ] to move the cursor to the right one  
space, then press the key again to enter the first letter of the group. Press the key  
repeatedly until the letter you want appears.  
The cursor keys move the cursor to the left or right.  
#
Press [#] to enter a symbol. You can enter symbols in the Text Entry mode only.  
Press [#] repeatedly until the symbol you want appears. You can enter the following  
symbols: - . ∗ # ! " , ; : ^ `_ = / | ’ ? $ @ % & + \ ~ ( ) [ ] { } < >  
Space  
Enters a space after the letter at the cursor position, or between numbers at the  
cursor position. You may enter spaces in telephone numbers–they do not affect  
dialing.  
Delete  
Deletes characters at the cursor position.  
C
(Clear)  
(Stop)  
Clears the entire entry if you want to erase it and start again.  
After you are finished making settings or registering information, press  
return to the Standby mode.  
(Stop) to  
Using the Menus and Operation Panel Keys  
1-28  
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Setting the Display Language and  
Country  
1
When you connect the power cord to an AC outlet for the first time, you need to select the  
language for the LCD display. For some countries, you also need to select the country where  
you are using the FAX-L2000/2000IP. The FAX-L2000/2000IP automatically switches the  
selectable settings and the default settings in the menus to suit the selected country.  
Follow these steps to set the display language and country.  
After connecting the power cord, the display changes from <PLEASE WAIT> to the <DISPLAY  
LANGUAGE> menu.  
NOTE  
• The country selection feature is available for certain countries only.  
1
Press [▼] or [▲] to select the preferred language for the LCD  
display ➞ press [OK].  
OK  
DISPLAY LANGUAGE  
ENGLISH  
COUNTRY SELECT  
UK  
➞
<
>
If <COUNTRY SELECT> does not appear after <DATA ENTRY OK> is  
displayed, the setting is completed. The FAX-L2000/2000IP enters the  
Standby mode.  
If <COUNTRY SELECT> appears, go to step 2.  
2
Press [▼] or [▲] to select the country where you are using the  
FAX-L2000/2000IP ➞ press [OK].  
OK  
COUNTRY SELECT  
UK  
Once you have selected the language and country, these setting menus will  
not appear next time you connect the power cord.  
Setting the Display Language and Country  
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1-29  
NOTE  
• If your country name does not appear, select <OTHERS>.  
• To check the settings made by the country selection, you can print the User's Data List.  
(See Chapter 12, “Printing Report and Lists”, in the Facsimile Guide.)  
• You can change the display language or country setting using the Common Settings  
menu, and the System Settings menu from the Fax Settings menu respectively. (See  
Chapter 5, “Summary of Important Settings”, in the Reference Guide, or Chapter 11,  
“Summary of Important Settings”, in the Facsimile Guide.)  
1
Setting the Display Language and Country  
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1-30  
Documents and Print  
Media  
2
CHAPTER  
This chapter describes how to place original documents, the types of documents you can load on  
the machine, the types of paper you can use with the machine, and how to load them.  
Setting a Document  
This section explains how to place your documents on the machine.  
Preparing the Document  
Follow these simple guidelines to check your document before you set your document on the  
machine for scanning/copying.  
IMPORTANT  
• For best results, load only documents of recommended standard size and weight. (See Chapter 14,  
“Appendix”, in the Facsimile Guide.)  
• To avoid paper jams, never feed thick documents or documents backed with carbon paper.  
• To avoid paper jams and possible damage to the machine, avoid wrinkled or creased paper, carbon  
paper, curled paper, coated paper, and onion skin or other very thin papers.  
• To avoid paper jams or damaging the machine, inspect the documents carefully and make sure they  
are free of pins, staples, paper clips, and other metal fasteners.  
• Make sure all the documents are dry. They should not have wet ink, glue, or paste on their surfaces.  
• Before you feed a stack of documents into the machine, make sure all the pages are of the same size  
and thickness. Do not attempt to feed documents of mixed sizes and thicknesses in the same stack.  
2-1  
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NOTE  
• The document guides on the document feeder tray can be adjusted to fit the width of nonstandard  
size paper. For best results, all of the sheets in the stack should be of the same width.  
• Although the document guides on the document feeder tray indicate that 11" x 17" paper (279 mm)  
can be placed in the document feeder tray, the effective scanning width is up to A4 paper (208 mm).  
• For documents that are larger or smaller than these recommended sizes, reduce or enlarge them on  
a copy machine, then send the copy. (See Chapter 14, “Appendix”, in the Facsimile Guide.)  
• The machine does not scan completely to the edges of the paper, and anything beyond this  
recommended margin is not scanned for sending. (See Chapter 14, “Appendix”, in the Facsimile  
Guide.)  
Setting the Document on the Machine  
2
You can set a stack of up to 50 letter or A4 size pages into the document feeder for scanning.  
1
Place your document face up in the document feeder tray.  
If the document is too long for the document feeder tray, pull out the document  
extension tray.  
Extension Tray  
Setting a Document  
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2-2  
2
Adjust the document guides to fit the width of your document.  
2
IMPORTANT  
• Do not set the document guides so tight against the sides of the document, that the  
document bends.  
3
Make sure the document is below the load limit marks for A4/LTR  
sizes.  
Setting a Document  
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2-3  
4
Insert the document fully into the feeder until the leading edges  
of the document stops.  
The following messages appear on the LCD display:  
MEM IN USE  
4%  
DOCUMENT READY  
2
NOTE  
• If the machine already displays <DOCUMENT READY> before you set your document,  
a small-sized document, such as a STMT document, may have remained in the  
automatic document feeder from a previous fax or copy job. In such a case, remove the  
small-sized document from the automatic document feeder, and set your document.  
(See Chapter 7, “Troubleshooting”, in the Reference Guide.)  
Adjusting the Scan Settings  
Canon’s original UHQ (Ultra High Quality) imaging technology enables you to send documents  
or make copies that are very close to the quality of the original document. For best results,  
adjust the scan settings for special documents before sending or copying.  
NOTE  
• The light indicators on the operation panel tell you the current settings.  
• After the document is copied, the settings return to the previously set settings before copying.  
1
Press the appropriate key underneath the indicators repeatedly  
to illuminate the desired scan/copy setting.  
Ultra Fine  
Super Fine  
Fine  
Standard  
Darker  
Standard  
Lighter  
Text  
Text/Photo  
Resolution  
Contrast Document Type  
Setting a Document  
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2-4  
[Resolution]: Adjusts the resolution for documents with fine text and thin lines.  
The higher the resolution, the higher the output quality, but the  
slower the scanning speed.  
When copying, the resolution is fixed to [Ultra Fine].  
Ultra Fine:  
Super Fine:  
Fine:  
Eight times the Standard resolution.  
Four times the Standard resolution.  
Twice the Standard resolution.  
Standard:  
For normal printed or typewritten text.  
[Contrast]:  
Adjusts the lightness/darkness of the document pages scanned  
for sending/copying.  
2
Darker:  
For documents with light text or colors.  
For normal printed or typewritten text.  
For documents with dark text or colors.  
Standard:  
Lighter:  
[Document  
Type]:  
Select for documents containing text only or both text and  
photographs on the same page.  
Text:  
For documents that contain text without  
photographs.  
Text/Photo:  
For documents that contain text and  
photographs on the same page. Automatically,  
the machine adjusts the quality of the image and  
text on the same page.  
NOTE  
• If the other party does not have the Ultra Fine setting, and you send a document with  
‘Text/Photo’ set as the document type setting and ‘Ultra Fine’ is set for the resolution  
setting, the image the other party receives reproduces at the other party’s maximum  
resolution setting.  
Setting a Document  
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2-5  
Loading Paper  
This section describes how to load paper into the paper cassettes.  
NOTE  
2
• For instructions explaining how to load paper into the MP tray, see Chapter 2, “Getting Started”, in  
the Reference Guide.  
Paper Cassettes  
If your machine comes with more than one paper cassettes, you can use this procedure for  
each one.  
The paper cassette can be adjusted to hold standard A or B series paper or inch-size paper,  
and can hold up to approximately 250 sheets of paper.  
2
For high-quality printouts, we recommend using Canon standard 60 to 105 g/m weight paper.  
Whenever you change the paper size, you have to adjust the paper size setting for the paper  
cassette using the PAPER SETTINGS menu. (See “Setting the Paper Size for the Paper  
Cassettes”, on p. 2-10.)  
IMPORTANT  
• Use of print media not meeting the paper requirements, may cause severe paper jams or result in the  
excessive mechanical wear of the machine.  
• Do not load the following paper into the paper cassette:  
- Moist paper  
- Paper that is wavy, curled, or damaged  
- Folded, clipped, or stapled paper  
- Paper containing materials that melt, vaporize, offset, discolor, or emit dangerous fumes at a  
temperature of 190°C or higher  
• To avoid paper curling, do not open the paper packages until you are ready to load the paper into the  
machine. Store unused paper from opened packages in a cool, dry location.  
• Let the paper run out before you refill the paper cassette. Avoid mixing new paper with paper  
remaining in the paper cassette.  
• Do not load different paper sizes into the paper cassette at the same time.  
• If a printed page comes out of the machine all curled up, you can correct the problem by turning over  
the paper stack in the paper cassette so that the bottom sheet in the stack is now at the top.  
• If the leading edge of the paper is curled, straighten it out as much as possible before loading it into  
the paper cassette.  
• Adjust the paper size guides so that there is no room between the guides and the paper stack.  
Loading Paper  
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2-6  
1
2
Pull out the paper cassette from the main unit.  
\
2
Confirm that the paper guides inside the paper cassette are set to  
the size of the paper you are loading.  
If the setting is correct, proceed to step 3.  
If the setting is not correct, set the paper guides to match the size of the paper  
that you are loading.  
● To change the paper size:  
❏ Adjust the paper size side guides in the following way:  
Push the paper size side guides inward or outward to match the paper size  
that you are loading.  
\
A5  
B5  
EXEC  
A4  
LTR/LGL  
❏ Push the stopper in the center of the paper size rear guide, and slide it to  
the mark indicating the desired paper size.  
LEGAL  
8.5"x13"  
A4  
LETTER  
EXECUTIVE  
B5 -JIS  
B5 -ISO  
A5  
Loading Paper  
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2-7  
3
Before you load a stack of paper into the paper cassette, tap the  
leading edge of the paper stack on a flat surface so that the  
edges are evenly aligned.  
2
4
5
Press down the inside plate of the paper cassette.  
Load the stack of paper into the paper cassette with the side you  
want to print on face down. Insert the stack of paper so that it fits  
neatly against the back of the paper cassette.  
Paper Limit Marks  
Hook  
Hooks  
Loading Paper  
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2-8  
IMPORTANT  
• Make sure that the stack of paper is below the paper limit marks and hooks at the back  
of the cassette.  
• Press the paper stack down to make sure it has a clearance of approximately 1 mm from  
the hook of the paper size rear guide.  
2
6
Reinsert the paper cassette into the main unit.  
Align the paper cassette with the rails on the main unit, then lift it slightly to  
insert the cassette. Slide it all the way into the main unit.  
IMPORTANT  
• Make sure you slowly insert the cassette all the way into the main unit until it locks into  
place.  
NOTE  
• The paper volume status bar on the paper cassette indicates the level of the current  
paper supply. When you see the paper volume status bar drop, make sure you have a  
supply of paper on hand to refill the cassette. When you see the message <SUPPLY  
REC. PAPER> on the LCD display, refill the cassette.  
Paper Volume  
Status Bar  
Loading Paper  
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2-9  
Setting the Paper Size for the Paper Cassettes  
This section describes the procedure to set the size of the paper you load in the paper  
cassettes.  
Each time you change the size of the paper you load in the paper cassettes, it is necessary to  
change the paper size setting using the CASSETTE menu in the PAPER SETTINGS menu.  
1
2
Open all three one-touch speed dialing panels.  
2
Data  
Press [Data Registration].  
Registration  
ADDITIONAL FUNCTIONS  
1.PAPER SETTINGS  
3
4
Press [▼] or [▲] until <1.PAPER SETTINGS> appears ➞ press  
OK  
OK  
OK  
[OK].  
ADDITIONAL FUNCTIONS  
1.PAPER SETTINGS  
PAPER SETTINGS  
1.MP TRAY  
➞
Press [▼] or [▲] to select the paper cassette for which you want  
to change the paper size ➞ press [OK].  
PAPER SETTINGS  
2.CASSETTE 1  
CASSETTE 1  
➞
A4  
5
6
Press [▼] or [▲] to select the paper size ➞ press [OK].  
CASETTE 1  
PAPER SETTINGS  
3.CASSETTE 2  
➞
A4  
Press  
(Stop) to return to the Standby mode  
Loading Paper  
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2-10  
Basic Operations  
3
CHAPTER  
This chapter describes what you should know before using this machine for faxing, and the flow of  
basic fax operations.  
We also show you the basic procedures for using the machine as a copier.  
For detailed information on all fax/copying functions, see the Facsimile Guide.  
3-1  
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Registering the Sender Information  
(TX TERMINAL ID)  
This section explains what you should know before using this machine for faxing.  
Register your sender information such as fax/telephone number and date and time, which will  
be printed on the document the other party receives.  
What Is Sender Information?  
3
After your fax is received, the other party knows immediately where it came from because your  
sender information is printed at the top of every page you send.  
31/12 2002  
11:18 FAX 833 4423  
WORLD ESTATE,INC.  
→ ADAM BOOK,CPA  
001  
DATE AND TIME  
This is the date  
and time of the  
transmission.  
TELEPHONE  
NUMBER  
This is your fax  
telephone number.  
You can set the TX  
TERMINAL ID  
feature to set the  
prefix for this  
number as FAX or  
TEL. (See Chapter  
11, “Summary of  
Important  
December 28, 2002  
Dear Member,  
By now you have all had a chance to become familiar with your new  
Canon fax units and are ready to set up a reliable, economical  
communications network that offers many exciting features.  
We can save money by scanning documents in the memory and then  
setting the delayed timer to send all the documents at the same  
time later at night to take advantage of late night rates.  
Settings,” in the  
Facsimile Guide.)  
Many of us are separated by long distances and reside in  
different time zones. We can set up the polling feature to poll  
and receive documents from each other when we are not in the  
office. For sensitive material about clients and confidential  
bids, we can set up and use the confidential mailbox features. We  
will also be able to keep down costs by limiting use of the fax  
to operators who know the correct department codes and passwords.  
UNIT NAME OR  
SENDER’S  
NAME*  
This is the unit’s  
name or a  
sender’s name you  
select with [TTI  
Selector] when  
you scan the  
document for  
sending.  
Relay sending is another money saver. We can designate one relay  
fax in your area, send one transmission from the home office on  
the East coast and then have the document relayed to you locally.  
We hope you will have these features set up in the very near  
future so we can enjory more efficient, secure, and ecomical  
facsimile communications.  
DESTINATION  
If you dialed with a  
speed dialing key,  
the other party’s  
name appears  
here.  
PAGE NUMBER  
The page number  
of the document.  
* Up to 99 sender’s names can be registered. At least one sender’s name must be registered so you can use this feature.  
(See Chapter 3, “Sending Documents”, in the Facsimile Guide.)  
Registering the Sender Information (TX TERMINAL ID)  
3-2  
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NOTE  
• For documents that you receive, you can turn ‘ON’ the RX PAGE FOOTER feature which displays  
the date, time received, transaction number, and page number in the lower right corner of the  
document. (See Chapter 11, “Summary of Important Settings,” in the Facsimile Guide.)  
31/12 2002 TUE 03:57  
[TR/RX NO 5015] 001  
Registering the Current Date and Time  
Follow this procedure to set the current date and time.  
1
2
Open all three one-touch speed dialing panels.  
3
Data  
Press [Data Registration].  
Registration  
ADDITIONAL FUNCTIONS  
1.PAPER SETTINGS  
3
4
5
Press [▼] or [▲] until <5.TIMER SETTINGS> appears ➞ press  
OK  
[OK].  
ADDITIONAL FUNCTIONS  
5.TIMER SETTINGS  
TIMER SETTINGS  
1.DATE/TIME SETTING  
➞
Press [▼] or [▲] until <1.DATE/TIME SETTING> appears ➞ press  
[OK].  
OK  
TIMER SETTINGS  
1.DATE/TIME SETTING  
DATE/TIME SETTING  
31/12 ‘02 16:58  
➞
1
4
7
2
5
8
0
3
6
9
Register the current date and time using the numeric keys.  
Use 24-hour notation to enter the time (e.g., 1:00 p.m. as 13:00).  
You can also press [ ] or [ ] to move the cursor without changing a number  
entry.  
To restore the previous entry, press C (Clear).  
Registering the Sender Information (TX TERMINAL ID)  
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3-3  
6
7
Press [OK].  
OK  
The message <DATA ENTRY OK> appears on the LCD display for a few  
seconds.  
Press  
(Stop) to return to the Standby mode.  
Registering the Machine’s Telephone  
Number and Unit Name  
Follow this procedure to register the number of your own machine, and register your name or  
company’s name.  
3
1
2
Open all three one-touch speed dialing panels.  
Data  
Press [Data Registration].  
Registration  
ADDITIONAL FUNCTIONS  
1.PAPER SETTINGS  
3
4
Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [OK].  
OK  
OK  
ADDITIONAL FUNCTIONS  
3.FAX SETTINGS  
FAX SETTINGS  
1.USER SETTINGS  
➞
Press [▼] or [▲] until <1.USER SETTINGS> appears ➞ press  
[OK].  
FAX SETTINGS  
1.USER SETTINGS  
USER SETTINGS  
1.TEL LINE SETTINGS  
➞
Registering the Sender Information (TX TERMINAL ID)  
3-4  
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5
Press [▼] or [▲] until <1.TEL LINE SETTINGS> appears ➞ press  
[OK].  
OK  
USER FUNCTIONS  
1.TEL LINE SETTINGS  
TEL LINE SETTINGS  
1.USER TEL NO.  
➞
6
7
Press [▼] or [▲] until <1.USER TEL NO.> appears ➞ press [OK].  
OK  
TEL LINE SETTINGS  
1.USER TEL NO.  
USER TEL NO.  
TEL=  
➞
1
4
7
2
5
8
0
3
6
9
Enter the unit’s telephone number (up to 20 digits) using the  
numeric keys ➞ press [OK].  
3
The unit’s telephone number is the telephone number of your own machine.  
USER TEL NO.  
TEL=  
TEL LINE SETTINGS  
2.TEL LINE TYPE  
➞
123 4567  
OK  
The message <DATA ENTRY OK> appears on the LCD display for a few  
seconds.  
Data  
8
9
Press [Data Registration] to return to the <USER SETTINGS>  
menu.  
Registration  
USER SETTINGS  
1.TEL LINE SETTINGS  
Press [▼] or [▲] until <2.UNIT NAME> appears ➞ press [OK].  
OK  
USER SETTINGS  
2.UNIT NAME  
:A  
➞
-
Registering the Sender Information (TX TERMINAL ID)  
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3-5  
1
4
7
2
5
8
0
3
6
9
10  
11  
Enter the unit’s name (up to 24 characters) using the numeric  
keys ➞ press [OK].  
You can enter letters in upper or lower case, and numbers. In the upper right  
corner of the LCD display you should see the letter A. This means you are in  
the upper case letter entry mode. Press  
switch the entry mode.  
(
) on the numeric keypad to  
OK  
For more details, see “Entering Names for Registration”, on p. 1-26.  
:A  
CANON DIV.  
The message <DATA ENTRY OK> appears on the LCD display for a few  
seconds.  
3
Press  
(Stop) to return to the Standby mode.  
Registering the Sender Information (TX TERMINAL ID)  
3-6  
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Checking and Setting the Telephone  
Line  
If you are not sure what type of telephone line you have, check with your local telephone  
company. To operate the machine, you must know if the machine is connected to a tone or  
rotary pulse line.  
The machine can be set to operate with either type of telephone line. The machine is set to  
operate through a tone line without making adjustments.  
Use this procedure to switch the fax setup between tone and pulse dialing.  
3
1
Open all three one-touch speed dialing panels ➞ press [Data  
Registration] ➞ [▼] or [▲] until <3.FAX SETTINGS> appears ➞  
press [OK].  
Data  
If necessary, see the steps 1 to 3 of “Registering the Machine’s Telephone  
Number and Unit Name”, on p. 3-4.  
Registration  
OK  
OK  
2
3
4
Press [▼] or [▲] until <1.USER SETTINGS> appears ➞ press  
[OK].  
FAX SETTINGS  
1.USER SETTINGS  
USER SETTINGS  
1.TEL LINE SETTINGS  
➞
Press [▼] or [▲] until <1.TEL LINE SETTINGS> appears ➞ press  
[OK].  
OK  
USER SETTINGS  
1.TEL LINE SETTINGS  
TEL LINE SETTINGS  
1.USER TEL NO.  
➞
Press [▼] or [▲] until <2.TEL LINE TYPE > appears ➞  
press [OK].  
OK  
TEL LINE SETTINGS  
2.TEL LINE TYPE  
TEL LINE TYPE  
➞
TOUCH TONE  
Checking and Setting the Telephone Line  
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3-7  
5
6
Press [▼] or [▲] to select <TOUCH TONE> or <ROTARY PULSE>  
➞ press [OK].  
OK  
TEL LINE TYPE  
ROTARY PULSE  
TEL LINE SETTINGS  
3.TX START SPEED  
➞
If you want to select the transmission speed, press [▼] or [▲]  
until <3.TX START SPEED > appears ➞ press [OK].  
OK  
TEL LINE SETTINGS  
3.TX START SPEED  
TX START SPEED  
➞
33600bps  
NOTE  
• If your document transmissions are slow in starting, this may mean that the telephone  
lines in your area are in poor condition. Select a slower speed. You can select  
‘33600bps’, ‘14400bps’, ‘9600bps’, ‘7200bps’, ‘4800bps’, or ‘2400bps’.  
3
7
8
Press [▼] or [▲] to select the desired transmission speed ➞  
OK  
press [OK].  
TX START SPEED  
33600bps  
TEL LINE SETTINGS  
4.RX START SPEED  
➞
If you want to select the reception speed, press [▼] or [▲] until  
<4.RX START SPEED> appears ➞ press [OK].  
OK  
TEL LINE SETTINGS  
4.RX START SPEED  
RX START SPEED  
➞
33600bps  
NOTE  
• If your document receptions are slow in starting, this may mean that the telephone lines  
in your area are in poor condition. Select a slower speed. You can select ‘33600bps’,  
‘14400bps’, ‘9600bps’, ‘7200bps’, ‘4800bps’, or ‘2400bps’.  
9
Press  
(Stop) to return to the Standby mode.  
Checking and Setting the Telephone Line  
3-8  
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Sending Documents  
This section explains how to dial a number for faxing.  
Using Regular Dialing  
When you come to a step that requires dialing a number, you can dial the number with the keys  
on the numeric keypad, just like you would when dialing a telephone number. This is called  
“regular dialing”.  
3
NOTE  
• To make dialing easier, register frequently used numbers to the one-touch speed dialing keys or  
coded speed dialing codes. (See “Using Speed Dialing”, on p. 3-21.)  
1
2
Place your documents on the machine.  
For instructions explaining how to place your documents, see “Setting the  
Document on the Machine”, on p. 2-2.  
DOCUMENT READY  
NOTE  
• You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting  
the Scan Settings”, on p. 2-4.)  
• You can also specify a sender’s name with [TTI Selector]. (See Chapter 3, “Sending  
Documents”, in the Facsimile Guide.)  
1
4
7
2
5
8
0
3
6
9
Dial the telephone number using the numeric keys.  
NOTE  
• When entering a number using regular dialing, if you see that you have entered an  
incorrect digit, press [Delete] to delete the rightmost digit ➞ enter the correct digit.  
C
• You can also use  
(Clear) to clear the entire telephone number ➞ start entering the  
telephone number again.  
• If you notice that you made a mistake while the machine is dialing the number, press  
(Stop) to return to the Standby mode ➞ start again.  
Sending Documents  
3-9  
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3
Press  
(Start).  
The machine starts scanning the first page into memory.  
NOTE  
• To cancel sending a document or fax jobs, press  
instructions on the LCD display. For details, see Chapter 3, “Sending Documents”, in the  
Facsimile Guide.  
(Stop) or [Monitor] ➞ follow any  
3
Sending Documents  
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3-10  
Overview of Sending Methods  
This section briefly describes the methods and advantages of the three main sending methods:  
Memory Sending, Direct Sending, and Manual Sending.  
■ Memory Sending  
Memory Sending enables you to scan and send your documents fast, allowing you to get your documents  
back quickly so you do not have to spend so much time standing around the machine. You can start  
scanning documents for sending even while the machine is busy sending another document.  
3
■ Direct Sending  
The machine dials the number, connects the call, and then scans and sends the document one page at a  
time. Direct Sending is slower than Memory Sending, but because this method bypasses the memory,  
you can send a document ahead of other documents stored in memory.  
■ Manual Sending  
Manual Sending enables you to talk to the other party before you send the document. This method is  
useful if the operator of the other fax machine must manually prepare the fax machine to receive your  
document. For instructions explaining how to use manual sending, see Chapter 3, “Sending Documents”,  
in the Facsimile Guide.  
Memory Sending  
1
Place your documents on the machine.  
For instructions explaining how to place your documents, see “Setting the  
Document on the Machine”, on p. 2-2.  
DOCUMENT READY  
NOTE  
• You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting  
the Scan Settings”, on p. 2-4.)  
• You can also specify a sender’s name with [TTI Selector]. (See Chapter 3, “Sending  
Documents”, in the Facsimile Guide.)  
Overview of Sending Methods  
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3-11  
2
3
Specify the destination.  
You can specify the destination using regular dialing, one-touch speed dialing,  
coded speed dialing, access code dialing, group dialing, or directory dialing.  
(See “Using Regular Dialing”, on p. 3-9, “Using Speed Dialing”, on p. 3-21, or  
“Using Directory Dialing”, on p. 3-25.)  
NOTE  
• When entering a number using regular dialing, if you see that you have entered an  
incorrect digit, press [Delete] to delete the rightmost digit ➞ enter the correct digit.  
• You can also use  
C
(Clear) to clear the entire telephone number ➞ start entering the  
telephone number again.  
• If you notice that you made a mistake while the machine is dialing the number, press  
(Stop) to return to the Standby mode ➞ start again.  
Press  
(Start).  
3
The machine starts scanning the first page into memory.  
NOTE  
• If you are using one-touch or coded speed dialing with the timeout feature ‘ON’, you do  
not need to press  
(Start). The machine pauses for five seconds before it starts  
scanning the document automatically.  
• The timeout feature can be turned ‘OFF’. (See Chapter 11, “Summary of Important  
Settings”, in the Facsimile Guide.)  
Messages Displayed After Pressing the Start Key  
When the machine sends a document, messages appear on the LCD display, and report the  
following information about the transmission:  
■ Transaction Number  
A transaction number is assigned to every document that is sent from your machine starting with 0001 up  
to 4999. When the number 4999 is reached, numbering begins again from 0001.  
Transaction Number  
TRANSMIT  
SCANNING  
0007  
P.001  
Overview of Sending Methods  
3-12  
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Direct Sending  
NOTE  
• Direct Sending scans and sends each page one at a time.  
• With Direct Sending, you can watch each page as it is scanned and sent.  
• Although Direct Sending is slower than Memory Sending, you can use Direct Sending if you need to  
send an urgent document ahead of other documents stored in memory.  
• You can also use Direct Sending when the memory is full, and there is no space to hold another  
document in memory.  
1
Place your documents on the machine.  
For instructions explaining how to place your documents, see “Setting the  
Document on the Machine”, on p. 2-2.  
3
DOCUMENT READY  
NOTE  
• You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting  
the Scan Settings”, on p. 2-4.)  
• You can also specify a sender’s name with [TTI Selector]. (See Chapter 3, “Sending  
Documents”, in the Facsimile Guide.)  
Direct TX  
2
3
Press [Direct TX].  
The Direct TX indicator lights.  
The Direct Sending mode is activated.  
Specify the destination.  
You can specify the destination using regular dialing, one-touch speed dialing,  
coded speed dialing, access code dialing, or directory dialing. (See “Using  
Regular Dialing”, on p. 3-9, “Using Speed Dialing”, on p. 3-21, or “Using  
Directory Dialing”, on p. 3-25.)  
NOTE  
• When entering a number using regular dialing, if you see that you have entered an  
incorrect digit, press [Delete] to delete the rightmost digit ➞ enter the correct digit.  
• You can also use  
C
(Clear) to clear the entire telephone number ➞ start entering the  
telephone number again.  
• If you notice that you made a mistake while the machine is dialing the number, press  
(Stop) to return to the Standby mode ➞ start again.  
Overview of Sending Methods  
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3-13  
4
Press  
(Start).  
The machine dials the other party’s number and sends the fax. Each page is  
sent as it is scanned.  
A series of messages appear on the LCD display, and report the other party’s  
name, telephone number, and transaction number.  
Other Party’s Fax  
Number  
123 4567  
DIALING  
Transaction Number  
TX/RX NO.  
0012  
3
CANON CANADA  
Other Party’s Name  
ECM TX  
P.001  
NOTE  
• When sending a small-sized document, such as a document of STMT size paper, the  
document may remain in the automatic document feeder after sending. As a result, this  
document might be sent again with the next sender’s document. Therefore, when  
sending a small-sized document, make sure that the document does not remain in the  
automatic document feeder after sending.  
Overview of Sending Methods  
3-14  
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What Is Speed Dialing?  
Speed dialing enables you to streamline and customize dialing procedures by registering a  
telephone number and other important settings so you can start a document transmission while  
pressing only a few keys.  
The four methods of speed dialing include:  
■ One-Touch Speed Dialing  
One-touch speed dialing enables you to start a document transmission by pressing only one key. You  
can register up to 72 destinations for one-touch speed dialing. The first group of keys numbered 1 to 24  
are on the operation panel. Open the first panel to see keys 25 to 48, then the second panel to see the  
last group of keys 49 to 72.  
3
■ Coded Speed Dialing  
Coded speed dialing enables you to start a document transmission by pressing  
(Coded Dial) followed  
by a three digit code of your choice. It enables you to register up to 128 destinations for coded speed  
dialing.  
■ Group Dialing  
Group dialing enables you to dial a group of registered one-touch or coded speed dialing fax numbers. By  
registering each group under one-touch (or coded speed dialing) keys, you press only one (or four keys)  
to send the same document to several locations. You can create up to 199 groups.  
■ Access Code Dialing  
Access code dialing enables you to start a document transmission by pressing [#] (or any program one-  
touch key depending on your setting) followed by an access code you create when registering one-touch  
speed dialing, coded speed dialing, or group dialing numbers. For example, you can designate the same  
number as the branch code of the destination as the access code to represent the telephone number.  
What Is Speed Dialing?  
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3-15  
Setting Up Speed Dialing  
This section explains how to set up the two speed dialings: One-Touch Speed Dialing, and  
Coded Speed Dialing.  
NOTE  
• For instructions explaining how to set up Group Dialing and Access Code Dialing, see Chapter 2,  
“Using Speed Dialing”, in the Facsimile Guide.  
3
One-Touch Speed Dialing  
Follow this procedure to register a telephone number for one-touch speed dialing.  
1
2
Open all three one-touch speed dialing panels.  
Data  
Press [Data Registration].  
Registration  
ADDITIONAL FUNCTIONS  
1.PAPER SETTINGS  
3
4
Press [▼] or [▲] until <4.ADD. REGISTRATION> appears ➞ press  
OK  
[OK].  
ADDITIONAL FUNCTIONS  
4.ADD. REGISTRATION  
ADD. REGISTRATION  
1.1-TOUCH SPD DIAL  
➞
Press [▼] or [▲] until <1.1-TOUCH SPD DIAL> appears ➞ press  
[OK].  
OK  
ADD. REGISTRATION  
1.1-TOUCH SPD DIAL  
TEL# REGISTRATION  
01=  
➞
Setting Up Speed Dialing  
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3-16  
NOTE  
• If the Network Kit (optional for the FAX-L2000) is installed on your machine, the following  
OK  
OK  
display appears when you press  
(OK). Press  
(OK) again to start registration.  
1-TOUCH SPD DIAL  
1.TEL# REGISTRATION  
5
Press [▼] or [▲] until the one-touch speed dialing key’s number  
that you want to register appears ➞ press [OK].  
OK  
You can also specify a one-touch speed dialing key by closing the appropriate  
one-touch speed dialing panel and pressing the one-touch speed dialing key  
that you want to register.  
TEL# REGISTRATION  
10=  
TEL# REGISTRATION  
1.TEL NUMBER ENTRY  
➞
3
NOTE  
• If a telephone number is already registered for the one-touch speed dialing key, that  
number is displayed. If the key is registered for group dialing, <GROUP DIAL> appears  
on the LCD display.  
6
7
Press [▼] or [▲] until <1.TEL NUMBER ENTRY> appears ➞ press  
OK  
[OK].  
TEL# REGISTRATION  
1.TEL NUMBER ENTRY  
TEL NUMBER ENTRY  
TEL=  
➞
1
4
7
2
5
8
0
3
6
9
Enter the telephone number (up to 120 digits) using the numeric  
keys ➞ press [OK].  
To enter a space, press [Space]. Spaces are optional and ignored during  
dialing.  
TEL NUMBER ENTRY  
TEL=123 4567  
TEL# REGISTRATION  
2.NAME  
➞
OK  
The message <DATA ENTRY OK> appears on the LCD display for a few  
seconds.  
NOTE  
• To correct the entered number, press [ ] to move the cursor to the digit you want to  
correct ➞ press [Delete] ➞ enter the correct number.  
C
• If you make a mistake, press  
(Clear) to delete the number ➞ enter the correct  
number.  
Setting Up Speed Dialing  
3-17  
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8
9
Press [▼] or [▲] until <2.NAME> appears ➞ press [OK].  
OK  
TEL# REGISTRATION  
2.NAME  
:A  
➞
_
1
4
7
2
5
8
0
3
6
9
Enter a name (up to 16 characters) using the numeric keys ➞  
press [OK].  
For more information on how to enter names, see “Entering Names for  
Registration”, on p. 1-26.  
:A  
TEL# REGISTRATION  
3.OPTIONAL SETTING  
➞
CANON U.S.A NY  
OK  
The message <DATA ENTRY OK> appears on the LCD display for a few  
seconds.  
3
This completes the minimum settings for registering a one-touch speed dialing  
key.  
Data  
Registration  
● To stop here and register another key:  
❏ Press [Data Registration]  
➞
repeat the procedure from step 5.  
● To end the procedure and return to the Standby mode:  
❏ Press  
(Stop).  
NOTE  
• You can also perform the optional settings. For more information on how to specify the  
settings, see Chapter 2, “Using Speed Dialing”, in the Facsimile Guide.  
Coded Speed Dialing  
Follow this procedure to register a telephone number for coded speed dialing.  
1
Open all three one-touch speed dialing panels ➞ press [Data  
Registration] ➞ [▼] or [▲] until <4.ADD. REGISTRATION>  
appears ➞ press [OK].  
If necessary, see the steps 1 to 3 of “One-Touch Speed Dialing”, on p. 3-16.  
Data  
Registration  
OK  
Setting Up Speed Dialing  
3-18  
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2
3
Press [▼] or [▲] until <2.CODED SPD DIAL> appears ➞ press  
OK  
[OK].  
ADD. REGISTRATION  
2.CODED SPD DIAL  
TEL# REGISTRATION  
000=  
➞
NOTE  
• If the Network Kit (optional for the FAX-L2000) is installed on your machine, the following  
OK  
OK  
display appears when you press  
(OK). Press  
(OK) again to start registration.  
CODED SPD DIAL  
1.TEL# REGISTRATION  
Press  
(Coded Dial) ➞ enter a three digit code (000 to 127)  
3
using the numeric keys ➞ press [OK].  
You can also press [▼] or [▲] to specify a coded speed dialing code ➞ press  
[OK].  
1
4
7
2
5
8
0
3
6
9
TEL# REGISTRATION  
012=  
TEL# REGISTRATION  
1.TEL NUMBER ENTRY  
➞
NOTE  
• If a telephone number is already registered for the three digit coded speed dialing code,  
that number is displayed. If the code is registered for group dialing, <GROUP DIAL>  
appears on the LCD display.  
OK  
OK  
4
5
Press [▼] or [▲] until <1.TEL NUMBER ENTRY> appears ➞ press  
[OK].  
TEL# REGISTRATION  
1.TEL NUMBER ENTRY  
TEL NUMBER ENTRY  
TEL=  
➞
1
4
7
2
5
8
0
3
6
9
Enter the telephone number (up to 120 digits) using the numeric  
keys ➞ press [OK].  
To enter a space, press [Space]. Spaces are optional and ignored during  
dialing.  
TEL NUMBER ENTRY  
TEL=123 4567  
TEL# REGISTRATION  
2.NAME  
➞
OK  
The message <DATA ENTRY OK> appears on the LCD display for a few  
seconds.  
Setting Up Speed Dialing  
3-19  
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NOTE  
• To correct the entered number, press [ ] to move the cursor to the digit you want to  
correct ➞ press [Delete] ➞ enter the correct number.  
C
• If you make a mistake, press  
(Clear) to delete the number ➞ enter the correct  
number.  
6
7
Press [▼] or [▲] until <2.NAME> appears ➞ press [OK].  
OK  
TEL# REGISTRATION  
2.NAME  
:A  
➞
_
1
4
7
2
5
8
0
3
6
9
Enter a name (up to 16 characters) using the numeric keys ➞  
press [OK].  
For more information on how to enter names, see “Entering Names for  
Registration”, on p. 1-26.  
3
:A  
TEL# REGISTRATION  
3.OPTIONAL SETTING  
➞
CANON CANADA  
OK  
The message <DATA ENTRY OK> appears on the LCD display for a few  
seconds.  
This completes the minimum settings for registering a coded speed dialing  
code.  
● To stop here and register another code:  
Data  
Registration  
❏ Press [Data Registration] ➞ repeat the procedure from step 3.  
● To end the procedure and return to the Standby mode:  
❏ Press  
(Stop).  
NOTE  
• You can also perform the optional settings. For more information on how to specify the  
settings, see Chapter 2, “Using Speed Dialing”, in the Facsimile Guide.  
Setting Up Speed Dialing  
3-20  
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Using Speed Dialing  
Follow the procedures in this section to use the speed dialing: One-Touch Speed Dialing, and  
Coded Speed Dialing. If you forget where a number is registered, you can find it and dial it with  
directory dialing. (See “Using Directory Dialing”, on p. 3-25.)  
NOTE  
• For instructions explaining how to use Group Dialing and Access Code Dialing, see Chapter 2,  
“Using Speed Dialing,” in the Facsimile Guide.  
3
One-Touch Speed Dialing  
Follow this procedure to start a transmission and send a document with the press of a one-  
touch speed dialing key.  
IMPORTANT  
• To use this feature, you must first register a telephone number for one-touch speed dialing. (See  
“One-Touch Speed Dialing”, on p. 3-16.)  
1
2
Place your documents on the machine.  
For instructions explaining how to place your documents, see “Setting the  
Document on the Machine”, on p. 2-2.  
DOCUMENT READY  
NOTE  
• You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting  
the Scan Settings”, on p. 2-4.)  
• You can also specify a sender’s name with [TTI Selector]. (See Chapter 3, “Sending  
Documents”, in the Facsimile Guide.)  
1
Press the desired one-touch speed dialing key.  
72  
Using Speed Dialing  
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3-21  
If you do not see the number of the key you want, open the first or second one-  
touch speed dialing panel to see more keys.  
TEL=  
123 4567  
10 CANON U.S.A.NY  
After five seconds, the machine starts to send the document.  
If you are using Direct Sending, you will see a series of brief, alternating  
messages that tell you the machine is dialing, calling then transmitting the  
document. The number being dialed, name of the other party, and transaction  
number of the document are also displayed.  
TRANSMIT  
SCANNING  
0003  
P.001  
NOTE  
3
• To start scanning immediately, press  
(Start). Otherwise, the machine waits five  
seconds before it starts to scan. This timeout feature can be turned ‘OFF’. (See Chapter  
11, “Summary of Important Settings”, in the Facsimile Guide)  
• The machine does not dial the number registered for the one-touch speed dialing key  
until you place your documents for sending. If you press the one-touch speed dialing key  
before you place your documents, the machine prompts you to set your documents.  
SET DOCUMENT  
• If you press a one-touch speed dialing key where no number has been registered, the  
machine displays:  
NOT REGISTERED  
07  
• If you want to cancel the transmission after you press a one-touch speed dialing key,  
press  
(Stop).  
Using Speed Dialing  
3-22  
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Coded Speed Dialing  
Follow this procedure to start a transmission and send a document by pressing (Coded Dial)  
followed by a three digit code.  
IMPORTANT  
• To use this feature, you must first register a telephone number for coded speed dialing. (See “Coded  
Speed Dialing”, on p. 3-18.)  
1
2
Place your documents on the machine.  
For instructions explaining how to place your documents, see “Setting the  
Document on the Machine”, on p. 2-2.  
3
DOCUMENT READY  
NOTE  
• You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting  
the Scan Settings”, on p. 2-4.)  
• You can also specify a sender’s name with [TTI Selector]. (See Chapter 3, “Sending  
Documents”, in the Facsimile Guide.)  
Press (Coded Dial) ➞ enter the desired three digit code (000-  
127) using the numeric keys.  
After five seconds, the machine starts to send the document.  
1
4
7
2
5
8
0
3
6
9
TEL=  
123 4567  
012 CANON CANADA  
If you are using Direct Sending, you will see a series of brief, alternating  
messages that tell you the machine is dialing, calling, then transmitting the  
document. The number being dialed, name of the other party, and transaction  
number of the document are also displayed.  
TRANSMIT  
SCANNING  
0005  
P.001  
Using Speed Dialing  
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3-23  
NOTE  
• To start scanning immediately, press  
(Start). Otherwise, the machine waits five  
seconds before it starts to scan. This timeout feature can be turned ‘OFF’. (See Chapter  
11, “Summary of Important Settings,” in the Facsimile Guide.)  
• The machine does not start dialing until you place your documents for sending. If you  
dial the code before you place your documents, the machine prompts you to set your  
documents.  
SET DOCUMENT  
• If you press  
(Coded Dial) and enter a three digit code where no number has been  
registered, the machine displays:  
NOT REGISTERED  
011  
• If you want to cancel the transmission after you enter the coded speed dialing code,  
3
press  
(Stop).  
Using Speed Dialing  
3-24  
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Using Directory Dialing  
Follow this procedure to look up the other party’s name and retrieve the number for dialing.  
This feature is convenient when you know the other party’s name, but cannot recall the one-  
touch speed dialing key, the code for coded speed dialing, or group dialing where the number is  
registered.  
3
1
Place your documents on the machine.  
For instructions explaining how to place your documents, see “Setting the  
Document on the Machine”, on p. 2-2.  
DOCUMENT READY  
NOTE  
• You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting  
the Scan Settings”, on p. 2-4.)  
• You can also specify a sender’s name with [TTI Selector]. (See Chapter 3, “Sending  
Documents”, in the Facsimile Guide.)  
Directory  
2
3
Press [Directory].  
:A  
_
1
4
7
2
5
8
0
3
6
9
Press a key on the numeric keypad which corresponds to the  
first letter of the name of the party you are searching for ➞  
press [OK].  
OK  
For example, if you press g (PQRS), and  
(OK), the first name which starts  
with the letter ‘P’ is displayed. If no name starting with the letter ‘P’ is  
registered, a name whose first letter is nearest to ‘P’ will be displayed.  
OK  
:A  
:A  
➞
P
PACIFIC BEACH  
Using Directory Dialing  
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3-25  
4
5
Press [▼] or [▲] to scroll through the other names ➞ press [OK].  
OK  
:A  
TEL  
0123123123  
➞
SOUTHWEST  
03 SOUTHWEST  
NOTE  
• The names for one-touch speed dialing numbers are prefixed with two digits, and the  
names for coded speed dialing numbers are prefixed with an asterisk ( ) and three  
digits.  
• If the display does not change after you press [▼] or [▲], this means only one name and  
number is registered for the key you just pressed.  
With the telephone number you want to dial displayed, press  
OK  
[OK] ➞  
(Start).  
Sending starts.  
3
TRANSMIT  
SCANNING  
0011  
P.001  
Using Directory Dialing  
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3-26  
Receiving Documents  
You can receive document transmissions automatically or manually. This section explains the  
Automatic Receive mode.  
NOTE  
• To use Manual Receive mode, it is required to install the optional handset kit or connect an extension  
telephone to answer telephone calls.  
• For instructions explaining how to receive documents manually, see Chapter 4, “Receiving  
Documents,” in the Facsimile Guide.  
3
Receiving Documents Automatically  
After you take your machine out of the box and set it up, it is set to receive documents  
automatically. Use the Automatic Receive mode for a machine on a dedicated telephone line  
that you do not need for telephone voice communication.  
Setting the Automatic Receive Mode  
Check the LCD display. If <AUTO> is displayed, the machine is in the Automatic Receive  
mode.  
When a fax document is sent to you, your machine receives the document automatically.  
■ Reception Error Messages  
Here are few of the most common error messages.  
• The machine has run out of paper while printing a document:  
RECEIVED IN MEMORY  
SUPPLY REC. PAPER  
CASSETTE 1:A4  
Open the paper cassette and load paper into the paper cassette. As soon as you refill the paper cassette  
and close it, the remainder of the document in memory is printed. (See Chapter 9, “Special Sending/  
Receiving Features”, in the Facsimile Guide.)  
Receiving Documents  
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3-27  
• The toner cartridge has run out of toner while printing a document:  
REPLACE CARTRIDGE  
Open the printer cover and replace the toner cartridge. As soon as you close the cover, the machine  
returns to the Standby mode and the remainder of the document in memory starts printing automatically.  
(See “Changing the Toner Cartridge”, on p. 4-1.)  
NOTE  
• For any other error messages, see Chapter 13, “Troubleshooting”, in the Facsimile Guide.  
• To cancel receiving a document, make sure that the In Use/Memory lamp flashes green ➞ press  
(Stop) ➞ follow any instructions on the LCD display. For details, see Chapter 4, “Receiving  
Documents”, in the Facsimile Guide.  
3
Receiving Documents  
3-28  
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Making Copies  
Follow this procedure to use the machine as a copier.  
NOTE  
• Before you set your document on the machine for copying, see the guidelines to check your  
document. (See “Preparing the Document”, on p. 2-1.)  
3
1
Place your documents on the machine.  
For details on how to place your documents, see “Setting the Document on the  
Machine”, on p. 2-2.  
2
3
Press  
(Copy).  
COPY  
CASSETTE 1  
01  
A4  
Specify the document settings.  
For details, see “Adjusting the Scan Settings”, on p. 2-4.  
Darker  
Standard  
Lighter  
Text  
Text/Photo  
Contrast Document Type  
NOTE  
• When copying, the Resolution is fixed to [Ultra Fine].  
4
If you want to select another paper cassette or the MP tray press  
[▼] or [▲].  
OK  
COPY  
CASSETTE 1  
01  
A4  
Making Copies  
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3-29  
NOTE  
• In order to select ‘MP TRAY’, MP TRAY must be set to ‘USE’ from the PAPER  
SETTINGS menu. (See Chapter 2, “Getting Started”, in the Reference Guide.)  
1
4
7
2
5
8
0
3
6
9
5
6
Enter the number of copies (01 to 99) using the numeric keys.  
COPY  
CASSETTE 1  
03  
A4  
NOTE  
C
• If you make a mistake and want to enter a different copy quantity, press  
(Clear).  
Press  
(Start).  
Copying starts.  
3
SCANNING  
COPY NO.  
0011  
NOTE  
• To cancel copy jobs, press  
(Stop) or [Monitor] ➞ follow any instructions on the LCD  
display. For details, see Chapter 5, “Using the Machine as a Copier”, in the Facsimile  
Guide.  
Making Copies  
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3-30  
Maintenance  
4
CHAPTER  
This chapter describes how to change the toner cartridge, and perform routine cleaning.  
Changing the Toner Cartridge  
When the toner runs low in the toner cartridge, the message <REPLACE CARTRIDGE> is  
displayed.  
NOTE  
• The machine may be set to continue printing or store the remainder of a document being received  
into memory. (See Chapter 11, “Summary of Important Settings,” in the Facsimile Guide.)  
• You may be able to extend the service life of the toner cartridge by removing it and rotating it five or  
six times to redistribute the toner inside the cartridge. If you reset the cartridge in the main unit, and  
the message <REPLACE CARTRIDGE> does not appear, you can continue printing, but make sure  
you have a new toner cartridge on hand to replace the old one when it finally runs out of toner. If the  
message <REPLACE CARTRIDGE> appears, follow the procedure below to replace the old  
cartridge.  
1
Lift the document feeder tray and document output tray.  
NOTE  
• Remove any printed paper or document from the trays before lifting them.  
4-1  
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2
Open the printer cover, remove the old cartridge, and discard it.  
WARNING  
• Do not incinerate the cartridge. Scattered toner powder is highly flammable.  
• Do not burn or throw used toner cartridges into open flames, as they may cause  
the toner remaining inside the cartridges to ignite, resulting in burns or a fire.  
CAUTION  
• Keep toner and other consumables out of the reach of small children. If these  
items are ingested, consult a physician immediately.  
4
IMPORTANT  
• Do not attempt to disassemble or refill the toner cartridge.  
• Be sure to open the printer cover to its full extent.  
3
Remove the new toner cartridge from its protective bag.  
\
\
IMPORTANT  
• Save the protective bag. You may need it to transport the toner cartridge at a later date.  
4
5
Install the cartridge.  
For details about installing the toner cartridge, refer to the steps 3 to 7 of  
“Installing the Toner Cartridge,” on p. 1-11.  
Lower the document output tray and document feeder tray.  
Changing the Toner Cartridge  
4-2  
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Periodic Cleaning  
Follow these simple procedures to keep the machine clean and operating smoothly. Before you  
clean the machine, print all of the documents received and stored in memory.  
Cleaning the Transfer Guide Area  
1
2
Disconnect the power cord of the main unit from the power  
source.  
4
Lift the document feeder tray and document output tray.  
3
Open the printer cover, and remove the toner cartridge.  
IMPORTANT  
• Store the toner cartridge in its original protective bag to avoid exposure to light.  
• Be sure to open the printer cover to its full extent.  
Periodic Cleaning  
4-3  
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4
Using a dry, lint-free cloth, wipe any dust off the silver metal plate  
of the transfer guide.  
Transfer Guide  
5
6
While holding the green label, flip the transfer guide up to its full  
extent. Wipe the edge of the transfer guide with a soft, clean  
cloth, to remove toner and paper dust from both sides of the  
transfer guide.  
4
Green Label  
Transfer Guide  
Wipe the silver metal strip a with a soft, clean cloth. Then, gently  
place the transfer guide b back into its original position.  
2
1
Silver Metal Strip  
Transfer Charging Roller  
IMPORTANT  
• To avoid the deterioration of print quality, never touch the transfer charging roller when  
you clean the metal strip.  
Periodic Cleaning  
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4-4  
7
8
Reinsert the toner cartridge into the main unit.  
Close the printer cover, lower the document output tray and  
document feeder tray. Then, connect the power cord of the main  
unit to the power source.  
Cleaning the Scanning Area  
Periodically check the scanning glass, the white scanning strip, and rollers. If the underside of  
the ADF (Automatic Document Feeder) cover or the scanning glass is dirty, the documents you  
send may look dirty.  
Check if some streaked lines which do not exist on the original appear on the output when  
scanning the original using the ADF.  
If such lines appear, the scanning area may be dirty.  
4
RESORT PLAN  
RESORT PLAN  
The world’s coral reefs, where  
brilliantly colored fish and a  
myriad of other tropical creatures  
come together. Aptly nicknamed  
“Tropical Forests under the sea”,  
these spots of breathtaking  
beauty serve as home to  
The world’s coral reefs, where  
brilliantly colored fish and a  
myriad of other tropical creatures  
come together. Aptly nicknamed  
“Tropical Forests under the sea”,  
these spots of breathtaking  
beauty serve as home to  
countless varieties of life, and to  
us of the land, this alluring,  
countless varieties of life, and to  
us of the land, this alluring,  
dream-like world forms a tropical  
paradise filled with romance.  
dream-like world forms a tropical  
paradise filled with romance.  
Follow the procedure described below to clean the scanning area.  
1
Disconnect the power cord of the main unit from its power  
source.  
Periodic Cleaning  
4-5  
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2
Gently open the top unit of the ADF cover, as shown in the  
illustration below.  
Top Unit  
Correct  
Incorrect  
Lower Unit  
Lower unit is not lifted  
Lower unit is lifted  
4
CAUTION  
• Be sure not to open the ADF cover fully to the extent that the lower unit is lifted, as  
shown in the illustration on the right. The lower unit may fall heavily when you  
unlock the ADF cover in step 3.  
3
Release the top unit of the ADF cover by pushing the hook inside  
with your finger or a pencil.  
Periodic Cleaning  
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4-6  
4
Open the top unit of the ADF cover, and clean all the rollers.  
Use a dry cloth to wipe clean the underside of the ADF cover and to wipe up  
the paper dust around the rollers.  
Rollers  
4
5
6
Gently close the top unit of the ADF cover until you hear it lock.  
CAUTION  
• Make sure that the top unit of the ADF cover is locked into position securely  
before proceeding to step 6.  
Lift the document feeder tray, and gently open the ADF cover  
until it stops, grasping the document feeder tray and the ADF  
cover at the same time.  
Periodic Cleaning  
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4-7  
7
While holding the ADF cover open with one hand, use one finger  
of your other hand to gently push in the black, plastic loop to  
separate it from the stub on the machine.  
4
8
Gently lift the ADF cover up to its full open position.  
Periodic Cleaning  
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4-8  
9
Use a soft, dry cloth to wipe clean the scanning glass, the white  
strip above, the rollers, and the area around the scanning glass.  
Use a soft, dry cloth that will not scratch the scanning glass to wipe clean the  
underside of the ADF cover and to wipe up the paper dust around the rollers.  
White Strip  
Scanning Glass  
Stamp (Optional)  
Rollers  
NOTE  
4
• If you have installed the optional stamp kit, be careful not to touch the stamp ink  
compartment when cleaning the scanning area.  
10  
Lower the ADF cover until the black, plastic loop is even with the  
stub on the machine.  
Periodic Cleaning  
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4-9  
11  
Place the end of the black, plastic loop over the end of the stub,  
so that it stays in place.  
4
12  
13  
Close the ADF cover, and press down on it slightly until you hear  
it lock into place. Then, lower the document feeder tray.  
IMPORTANT  
• Make sure that you have put the black, plastic loop back in place before you close the  
ADF cover.  
Connect the power cord of the main unit to the power source.  
Periodic Cleaning  
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4-10  
Cleaning the Roller  
If black streak appears on outputs, the fixing roller in the main unit may be dirty. In such a case,  
clean the roller.  
Load A4 size paper in the MP tray to clean the roller.  
IMPORTANT  
• Only A4 size paper can be used to clean the roller.  
NOTE  
• It takes about 130 seconds to clean the roller.  
1
Open the MP tray.  
4
2
Pull out the extension tray using the center grip a, then flip open  
the support tray b.  
2
1
Periodic Cleaning  
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4-11  
3
4
Load a A4 size paper into the MP tray.  
Open all three one-touch speed dialing panels.  
Data  
5
Press [Data Registration].  
Registration  
ADDITIONAL FUNCTIONS  
1.PAPER SETTINGS  
6
Press [▼] or [▲] until <7.ADJUST/CLEAN> appears ➞ press  
[OK].  
OK  
ADDITIONAL FUNCTIONS  
7.ADJUST/CLEAN  
ADJUST/CLEAN  
1.ROLLER CLEANING  
➞
4
7
Press [▼] or [▲] until <1.ROLLER CLEANING> appears ➞  
press [OK].  
OK  
ADJUST/CLEAN  
1.ROLLER CLEANING  
The machine starts cleaning the roller.  
NOTE  
• If a paper jam occurs, press  
(Stop) and remove the jammed paper.  
• Discard the cleaning paper after use.  
Periodic Cleaning  
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4-12  
Troubleshooting  
5
CHAPTER  
This chapter describes what to do in response to a paper jam in the main unit.  
For the other problems not described here such as an error code and error message display, refer  
also to the Troubleshooting section in the other manuals.  
Clearing Document Feed Jams  
To prevent frequent paper jams during document scanning, always check the pages before you  
feed them into the machine. (See “Preparing the Document”, on p. 2-1.)  
If a document is curled or wrinkled, make a copy of the original and scan the copy.  
If a paper jam occurs during scanning, the Error lamp blinks red, and the message <CHECK  
DOCUMENT> appears on the LCD display.  
Follow the procedure described below to clear the document feed jam.  
1
2
Press  
(Stop).  
Gently lift the ADF cover.  
ADF Cover  
5-1  
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3
Pull the document straight out to remove it.  
5
NOTE  
• Always open the ADF cover before you attempt to remove a jammed document.  
4
Close the ADF cover, and press down on it gently until you hear  
it lock into place.  
Clearing Document Feed Jams  
5-2  
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Clearing Printer Feed Jams  
Observe these guidelines when you are inspecting the machine for printer feed jams:  
• If the paper jam occurred as a result of a power failure, restore power to the main unit by  
reconnecting it to the power source before you follow the procedure below.  
• Make sure you check all the areas described below because paper jams can occur at more  
than one location.  
• Follow the exact order of the steps below.  
• When removing the paper cassettes, remove them gently.  
If a paper jam occurs during printing, the Error lamp blinks red, and the following message  
appears on the LCD display:  
REC. PAPER JAM  
5
CAUTION  
• The toner fixing area becomes very hot. Do not touch any parts in the  
fixing area when you are clearing a paper jam.  
IMPORTANT  
• Wash off any toner from your hands or clothing immediately with cold water.  
Clearing Printer Feed Jams  
5-3  
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Locating a Paper Jam  
A paper jam can occur in any of the following locations shown below. You should check each  
location for jammed paper, and remove it carefully. If a paper jam occurs in any of the areas  
shown below, use the table to direct you to the proper section to help you clear the jam.  
3. Imaging Area  
2. Output Tray Area  
1. Face-Up Tray Area  
4. Paper Cassettes Area  
5
Area  
Page  
5-5  
1. Face-Up Tray Area  
2. Output Tray Area  
3. Imaging Area  
5-5  
5-8  
5-9  
4. Paper Cassettes Area  
IMPORTANT  
• Paper jams can occur in more than one location at a time, so ensure that all locations indicated in the  
illustration are checked.  
Clearing Printer Feed Jams  
5-4  
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Face-Up Tray Area  
1
Gently pull out the jammed paper.  
IMPORTANT  
• If the jammed paper cannot be easily removed, do not force it out. This happens when  
the trailing edge of the paper is still within the paper feed area. Follow the procedure  
from step 2 on p. 5-5 (“Output Tray Area”) to remove the jammed paper.  
• The pressure from the pressure roller must be released before removing the paper. To  
do this, follow steps 1 through 4 on p. 5-8 (“Imaging Area”) to hold the green label, and  
flip the transfer guide up. Then, try removing the jammed paper from this area. After  
removing the paper, gently place the transfer guide back to its original position.  
5
NOTE  
• If you cannot see the paper, check the imaging area. (See “Imaging Area”, on p. 5-8.)  
Output Tray Area  
1
Open the face-up tray.  
Clearing Printer Feed Jams  
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5-5  
2
Hold up the face-up tray slightly a to release the lock pin b c  
which is located on the right side of the tray.  
5
NOTE  
• When you release the lock pin on the face-up tray, be sure to firmly hold the face-up tray  
and lower it down slowly.  
3
Remove the jammed paper.  
● If you can see the edge of the paper:  
❏ Gently remove the jammed paper.  
Clearing Printer Feed Jams  
5-6  
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● If you cannot see the edge of the paper:  
❏ Pull the paper up using both hands.  
❏ After the paper’s edge has rolled out, pull the paper forward carefully.  
5
IMPORTANT  
• If you cannot see the paper, check the imaging area. (See “Imaging Area”, on p. 5-8.)  
• The pressure from the pressure roller must be released before removing the paper. To  
do this, follow steps 1 to 4 on p. 5-8 (“Imaging Area”) to hold the green label, and flip the  
transfer guide up. Then, try removing the jammed paper from this area. After removing  
the paper, gently place the transfer guide back to its original position.  
Clearing Printer Feed Jams  
5-7  
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4
Close the face-up tray.  
The hooks automatically catch the lock pins.  
Imaging Area  
1
Lift the document feeder tray and document output tray.  
5
2
Open the printer cover, and remove the toner cartridge.  
IMPORTANT  
• Store the toner cartridge in its original protective bag to avoid exposure to light.  
• Be sure to open the printer cover to its full extent.  
3
If you see the edge of the jammed paper in the imaging area,  
remove the paper by pulling it slowly.  
Clearing Printer Feed Jams  
5-8  
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4
If you do not see the edge of the paper, flip the transfer guide a  
up holding it by the green label, and remove the jammed paper  
b.  
After the paper’s back edge has come out, slowly pull the paper forward and  
out of the main unit.  
Green Label  
Transfer Guide  
CAUTION  
• The toner fixing unit and its surroundings inside the machine may become hot  
during use. When removing jammed paper or when inspecting the inside of the  
machine, do not touch the toner fixing unit and its surroundings, as doing so may  
result in burns or electrical shock.  
5
IMPORTANT  
• When removing the jammed paper, be careful not to touch the transfer charging roller  
(see p. 4-4). If the roller becomes dirty, the print quality deteriorates.  
Paper Cassettes Area  
1
Remove the paper cassette.  
● If you can see the edge of the paper:  
❏ Locate the jammed paper inside the main unit, and gently pull it out.  
Clearing Printer Feed Jams  
5-9  
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NOTE  
• If the paper does not come out easily, or you cannot grasp the edge of the paper easily,  
do not force it out. Proceed to step 2.  
● If you cannot see the edge of the paper:  
❏ Proceed to step 2.  
2
3
Lift the document feeder tray and document output tray, open the  
printer cover, and remove the toner cartridge.  
For details, see steps 1 and 2 of “Imaging Area”, on p. 5-8.  
IMPORTANT  
• Store the toner cartridge in its original protective bag to avoid exposure to light.  
While holding the green label, flip the transfer guide up a, and  
slowly pull the paper out from below b.  
Green Label  
5
1
Transfer Guide  
2
Transfer  
Charging Roller  
CAUTION  
• The toner fixing unit and its surroundings inside the machine may become hot  
during use. When removing jammed paper or when inspecting the inside of the  
machine, do not touch the toner fixing unit and its surroundings, as doing so may  
result in burns or electrical shock.  
IMPORTANT  
• When removing the jammed paper, be careful not to touch the transfer charging roller. If  
the roller becomes dirty, the print quality deteriorates.  
• After removing the jammed paper, make sure you insert the paper cassette all the way  
into the main unit until it locks into place.  
NOTE  
• After removing the paper, gently place the transfer guide back to its original position.  
Clearing Printer Feed Jams  
5-10  
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