USER’S GUIDE
MFC-210C
MFC-410CN
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a
country other than where it was originally purchased, and does not
offer any warranty in the event that this product is used on public
telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has
been compiled and published, covering the latest product
descriptions and specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.
i
ii
Safety precautions
To use the MFC safely
Please refer to these instructions for later reference and before
attempting any maintenance.
WARNING
There are high voltage
Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.
electrodes inside the MFC.
Before you clean the MFC,
make sure you have
unplugged the telephone line
cord first and then the power
cord from the electrical socket.
To prevent injuries, be careful
not to put your hands on the
edge of the MFC under the
scanner cover.
To prevent injuries, be careful
not to touch the area shaded in
the illustration.
When you move the MFC,
place a hand at each side of the
unit so you are supporting the
base when you lift it. (See the
illustration on the right.) Do not
carry the MFC by holding the
scanner cover.
iii
WARNING
■ Use caution when installing or modifying telephone lines. Never
touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the wall socket.
Never install telephone wiring during a lightning storm. Never
install a telephone wall socket in a wet location.
■ This product must be installed near an electrical socket that is
easily accessible. In case of emergencies, you must disconnect
the power cord from the electrical socket in order to shut off
power completely.
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety
precautions should always be followed to reduce the risk of
fire, electric shock and injury to persons, including the
following:
1. Do not use this product near water, for example, near a
bath tub, wash bowl, kitchen sink or washing machine, in a
wet basement or near a swimming pool.
2. Avoid using this product during an electrical storm. There
may be a remote risk of electric shock from lightning.
3. Do not use this product to report a gas leak in the vicinity
of the leak.
SAVE THESE INSTRUCTIONS
iv
Choosing a location
Place your MFC on a flat, stable surface that is free of vibration and
shocks, such as a desk. Put the MFC near a telephone socket and a
standard, grounded electrical socket. Choose a location where the
temperature remains between 10° and 35°C.
Caution
■ Avoid placing your MFC in a high-traffic area.
■ Avoid placing your MFC on the carpet.
■ Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.
■ Do not expose the MFC to direct sunlight, excessive heat,
moisture, or dust.
■ Do not connect your MFC to electrical sockets controlled by wall
switches or automatic timers.
■ Disruption of power can wipe out information in the MFC’s
memory.
■ Do not connect your MFC to electrical sockets on the same circuit
as large appliances or other equipment that might disrupt the
power supply.
■ Avoid interference sources, such as speakers or the base units
of cordless phones.
v
Quick Reference Guide
5
6
Press 1.
Place the next page on the
scanner glass.
Sending Black & White
Faxes
Automatic Transmission
Sending a fax
Press Menu/Set.
The MFC starts scanning.
(Repeat step 5 and 6 for
each additional page.)
1
If it is not illuminated in
green, press
(Fax).
2
3
Load your document.
7
Press 2 to begin dialling.
Press Stop/Exit to cancel.
Enter the fax number using
Speed-Dial, Search or the
dial pad.
4
Press Mono Start.
The MFC starts scanning
the first page.
Storing numbers
Storing Speed-Dial numbers
1
2
Press Menu/Set, 2, 3, 1.
Using the dial pad, enter a
two-digit Speed-Dial
Next Page?
1.Yes 2.No(Dial)
location number, and then
press Menu/Set.
Enter a number (up to 20
digits), and then press
Menu/Set.
Enter a name up to 15
characters (or leave it
blank), and then press
Menu/Set.
5
Press 2 to begin dialling.
Press Stop/Exit to cancel.
3
4
Sending more than one page
1
If it is not illuminated in
green, press
(Fax).
2
3
Load your document.
Enter the fax number using
Speed-Dial, Search or the
dial pad.
5
Press Stop/Exit.
4
Press Mono Start or
Colour Start.
The MFC starts scanning
the first page.
Next Page?
1.Yes 2.No(Dial)
vi
Dialling operations
Speed-Dialling
Making copies
1
Press
illuminate it in green.
(Copy) to
1
If it is not illuminated in
green, press
(Fax).
2
3
Load your document.
2
3
Load your document.
Press Mono Start or
Colour Start.
Press Search/Speed
Dial, press #, and then
press the two-digit
Speed-Dial number.
4
Press Mono Start or
Colour Start.
Using Search
1
If it is not illuminated in
green, press (Fax).
2
3
Load your document.
Press Search/Speed
Dial, and then enter the first
letter of the name you’re
looking for.
4
5
Press
memory.
or to search the
Press Mono Start or
Colour Start.
vii
Table of Contents
Setting Tone or Pulse dialling mode
viii
Delayed Fax (Not available for colour faxes)
(MFC-410CN only) ...............................................3-12
Delayed Batch Transmission
(MFC-410CN only) ...............................................3-13
Setup for Polled Transmit (Standard)
(MFC-410CN only) ...............................................3-13
Setup for Polled Transmit with Secure Code
(MFC-410CN only) ...............................................3-14
ix
Faxing letter size documents from the scanner
glass.....................................................................3-17
Reception into memory
(Not available for colour fax reception)...................4-6
(Not available for colour faxes) .......................................... 6-1
x
Making N in 1 copies or a poster (Page Layout)
(MFC-410CN only) .............................................8-9
xi
To enable the MFC to work with BT Call Sign
(Only with your external phone) .........................A-1
xii
Connecting an external telephone answering
device (TAD).......................................................... A-5
Recording outgoing message (OGM)
on an external TAD............................................ A-7
Optional External Wireless Print/Scan Server
xiii
Introduction
1
Using this Guide
Thank you for buying a Brother Multi-Function Center (MFC). Your
MFC is simple to use, with LCD screen instructions to guide you
through programming it. You can make the most of your MFC by
reading through this Guide.
Finding information
All the chapter headings and subheadings are listed in the Table of
Contents. You will be able to find information about a specific feature
or operation by checking the Index at the back of this Guide.
Symbols used in this Guide
Throughout this Guide you will see special symbols alerting you to
important warnings, notes and actions. To make things clearer and
to help you press the correct keys, we used special fonts and added
some of the messages that will appear in the LCD.
Bold
Bold typeface identifies specific keys on the MFC
control panel.
Italics
Italicized typeface emphasizes an important point or
refers you to a related topic.
Courier New Courier New type face identifies the messages on the
LCD of the MFC.
Warnings inform you what to do to avoid possible personal
injury.
Cautions specify procedures you must follow or avoid to
prevent possible damage to the MFC.
Notes tell you how you should respond to a situation that may
arise or give tips about how the current operation works with
other features.
Improper Setup alerts you to devices and operations that are
not compatible with the MFC.
INTRODUCTION 1 - 1
Control panel overview
Redial/Pause
Mode keys:
1
2
5
Redials the last number you called.
It also inserts a pause in quick dial
numbers.
PhotoCapture
Lets you access the PhotoCapture
Center™ mode.
Tel/R
Copy
Thiskeyisused to have a telephone
conversation after picking up the
external handset in F/T
Lets you access Copy mode.
Fax
pseudo-ringing.
Also, use this key totransfer acall to
another extension when it is
connected to a PABX.
Lets you access Fax mode.
Scan
Lets you access Scan mode.
Ink Management
3
4
Copy Options
You can quickly and easily select
temporary settings for copying.
6
7
8
Lets you clean the print head, check
the print quality, and check the
available ink volume.
Fax Resolution
Sets the resolutionwhen yousend a
fax.
Dial Pad
Use these keys to dial telephone or
fax numbers and as a keyboard for
entering information into the MFC.
Mono Start
The # key lets you temporarily
switch the dialling mode during a
telephone call from Pulse to Tone.
Lets you start sending faxes or
make copies in black and white.
Also lets you start a scanning
operation (in colour or mono,
depending on the scanning setting
on your PC).
1 - 2 INTRODUCTION
▲ Search/Speed Dial
9
Colour Start
Lets you look up numbers that are
stored in the dialling memory. It also
lets you dial stored numbers by
pressing # and a two-digit number.
Lets you start sending faxes or
make copies in full colour.
Also lets you start a scanning
operation (in colour or mono,
depending on the scanning setting
on your PC).
Press to scroll backward to a menu
selection.
<
A
Stop/Exit
▲ or ▼
Stops an operation or exits from the
menu.
Press to scroll through the menus
and options.
Navigation keys:
Liquid Crystal Display (LCD)
B
C
Menu/Set
The same key is used for Menu and
Set operations.
Displays messageson the screen to
help you set up and use your MFC.
The LCD examples in this guide are
for models with a two-line display.
There may be slight differences
between the examples provided
and models with a one-line display.
Lets you access the Menu to
program and store your settings in
the MFC.
Power Save
You can turn the MFC to power
save condition.
When using the speaker or during
ringing in fax mode, you can press
these keys to adjust the volume.
INTRODUCTION 1 - 3
Turning the MFC to Power Save condition
When the MFC is idle, you can turn it to Power Save condition by
pressing the Power Save key. In Power Save mode, the MFC will
receive telephone calls as normal. For further information on
receiving faxes in the power save condition, please see the table on
page 1-5. The delayed faxes that have been set up will be sent
(MFC-410CN only). You can even retrieve faxes using Remote
Retrieval if you are away from your MFC (MFC-410CN only). If you
want to do other operations, you must turn the MFC back on.
Turning the MFC to Power Save condition
Press and hold down the Power Save
key until the LCD shows:
Shutting Down
The LCD light will go off.
Turning the MFC to Power Save condition off
Press and hold down the Power Save
key until the LCD shows:
Please Wait
The LCD will show the date and time (Fax
mode).
Even if you turned the MFC off, it will periodically clean the print
head to preserve print quality.
If you unplug the AC power cord, no MFC operations will be
available.
You can turn the MFC Off by customizing the Power Save key
as shown next page. In this Off mode, no MFC operation will be
The external telephone is always available.
1 - 4 INTRODUCTION
Power Save Setting
You can customize the machine’s Power Save key. The default
mode is Fax Receive:On, so your machine can receive faxes or
calls even when the machine is in Power Save mode. If you do not
want your machine to receive faxes or calls, turn this setting to
1
2
3
4
Press Menu/Set, 1, 6.
Press ▲ or ▼ to select Off(or On).
Press Menu/Set.
Press Stop/Exit.
(For MFC-410CN)
On/Off Setting
Receive Mode
Available Operations
Fax Receive:On
Fax Only
Fax Receive, Fax Detect, Delayed Fax,
Remote Fax Option, Remote Retrieval:
■ You cannot receive a fax with Mono Start or
Colour Start.
(default)
External TAD
■ Delayed Fax and Remote Fax Option should
be set before you switch off the MFC.
Manual
Delayed Fax, Fax Detect:
Fax/Tel*
■ You cannot receive a fax with Mono Start or
Colour Start.
■ * You cannot receive a fax automatically
even if you have set the receive mode to
Fax/Tel.
■ Delayed Fax should be set before you switch
off MFC.
Fax Receive:Off
—
No MFC operations will be available.
(For MFC-210C)
On/Off Setting
Receive Mode
Available Operations
Fax Receive:On
Fax Only
Fax Receive, Fax Detect:
(default)
External TAD
■ You cannot receive a fax with Mono Start or
Colour Start.
Manual
Fax Detect:
Fax/Tel*
■ You cannot receive a fax with Mono Start or
Colour Start.
■ * You cannot receive a fax automatically
even if you have set the receive mode to
Fax/Tel.
Fax Receive:Off
—
No MFC operations will be available.
INTRODUCTION 1 - 5
Load documents
Using the scanner glass
You can use the scanner glass to fax pages of a book or one page
at a time. Document
s
can be up to A4 size (21.6 to 29.7 cm).
1
Lift the document cover.
Place documents face
down on the
Scanner Glass
2
3
Using the document guidelines on the left, center the document
face down on the scanner glass.
Close the document cover.
If the document is a book or is thick, do not slam the cover or
press on it.
1 - 6 INTRODUCTION
About paper
The print quality can be affected by the type of paper you use in the
MFC.
To get the best print quality for the settings you’ve chosen, always
set the Paper Type to match the type of paper you load.
You can use plain paper, inkjet paper (coated paper), glossy paper,
transparencies and envelopes.
We recommend testing various paper types before purchasing large
quantities.
For best results, use the recommended paper.
■ When you print on inkjet paper (coated paper),
transparencies and glossy paper, be sure to select the
proper media in the “Basic” tab of the printer driver or in the
Paper Type setting of the menu (Menu/Set, 1, 2).
■ When you print on Brother glossy paper, load the instruction
sheet included with the glossy paper in the paper tray first,
and then place the glossy paper on the instruction sheet.
■ When you use transparencies or glossy paper, remove each
sheet immediately to prevent smudging or paper jams.
■ Avoid touching the printed surface of the paper immediately
after printing; the surface may not be completely dry and
stain your fingers.
Recommended Paper
To get the best print quality, we suggest using Brother paper.
(See table below.)
If Brother paper is not available in your country, we recommend
testing various papers before purchasing large quantities.
We recommend using “3M Transparency Film” when you print on
transparencies.
Brother Paper
Paper Type
A4 Plain
Item
BP60PA
BP60GLA
BP60MA
A4 Glossy
A4 Inkjet (Photo Matte)
INTRODUCTION 1 - 7
Handling and using special paper
■ Store paper in its original packaging, and keep it sealed. Keep the
paper flat and away from moisture, direct sunlight and heat.
■ The coated side of glossy paper is shiny. Avoid touching the
shiny (coated) side. Load glossy paper with the shiny side facing
down.
■ Avoid touching either side of transparencies, because they
absorb water and perspiration easily, and this may cause
decreased output quality. Transparencies designed for laser
printers/copiers may stain your next document. Use only
transparencies recommended for inkjet printing.
Do not use paper:
■ that are damaged, curled, wrinkled, or irregularly shaped
2 mm or
longer
2 mm or
longer
■ that are extremely shiny or highly textured
■ that were previously printed by a printer
■ that cannot be arranged uniformly when stacked
■ that are made with a short grain
1 - 8 INTRODUCTION
Paper weight, thickness and capacity
Paper Type
Weight
Thickness
No. of sheets
Cut Paper
Plain Paper
Inkjet Paper
Glossy Paper
Photo Card
Index Card
Post Card
64 to 120 g/m2
(17 to 32 lb)
0.08 to 0.15 mm
(0.003" to 0.006")
100*
64 to 200 g/m2
(17 to 53 lb)
0.08 to 0.25 mm
(0.003" to 0.01")
20
20
20
30
30
10
10
Up to 220 g/m2
(Up to 58 lb)
Up to 0.25 mm
(Up to 0.01")
Cards
Up to 240 g/m2
(Up to 64 lb)
Up to 0.28 mm
(Up to 0.01")
Up to 120 g/m2
(Up to 32 lb)
Up to 0.15 mm
(Up to 0.006")
Up to 200 g/m2
(Up to 53 lb)
Up to 0.23 mm
(Up to 0.01")
Envelopes
-
Up to 0.52 mm
(Up to 0.02")
Transparencies
-
-
* Up to 50 sheets for Legal size paper (80 g/m2).
* Up to 100 sheets of 80 g/m2.
Paper capacity of the output paper tray
Output Paper
Tray
Up to 25 sheets of 80 g/m2 (A4)
■ Transparencies or glossy paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
■ Legal paper cannot be stacked on the output
paper tray.
1 - 10 INTRODUCTION
Printable area
The printable area depends on the settings in the application you are
using. The figures below show the unprintable areas on cut sheet
paper and envelopes.
Cut Sheet Paper
Envelopes
3
4
3
4
1
1
2
■ unprintable area
2
1Top
2Bottom
3Left
4Right
Cut Sheet
Envelopes
3 mm
3 mm
3 mm
3 mm
(0 mm)*1
(0 mm)*1
(0 mm)*1
(0 mm)*1
12 mm
24 mm
3 mm
3 mm
*1 When you set the Borderless feature to On.
Printable area depends on the Printer driver settings.
The figures above are approximate and the printable area may
vary depending on the type of cut sheet paper you are using.
INTRODUCTION 1 - 11
How to load paper, envelopes and post cards
To load paper or other media
1
Pull the paper tray completely out of the MFC and remove the
output paper tray.
2
Press and slide the paper side guide to fit the paper width.
Paper Side Guide
3
Pull out the paper support and unfold the paper support flap.
Paper Support
Paper Support Flap
Use the paper support flap for Letter, Legal and A4.
1 - 12 INTRODUCTION
4
5
Fan the stack of paper well to avoid paper jams and mis-feeds.
Gently insert the paper into the paper tray print side down and
the leading edge (top of the paper) in first.
Check that the paper is flat in the tray and below the maximum
paper mark.
Maximum Paper Mark
■ Make sure the paper side guides touch the sides of the
paper.
■ Be careful that you do not push the paper in too far; it may
lift at the back of the tray and cause feed problems.
6
Put the output paper tray back on and push the paper tray firmly
back into the MFC.
INTRODUCTION 1 - 13
To load envelopes
■ Use envelopes that weigh from 75-95 g/m2.
■ Some envelopes require margin settings in the application. Make
sure you do a test print first.
To prevent possible damage to the feeding mechanism, do not
use the types of envelopes shown below.
DO NOT USE ENVELOPES:
■ that are of a baggy construction
■ that are embossed (have raised writing on them)
■ that have clasps on them
■ that are not sharply creased
■ that are preprinted on the inside
■ Glue
■ Rounded
■ Double flap ■ Triangular
flap
flap
How to load envelopes
1
Before loading, press the corners and sides of the envelopes to
make them as flat as possible.
If the envelopes are ‘double-feeding,’ put one envelope in the
paper tray at a time.
1 - 14 INTRODUCTION
2
Insert the envelopes into the paper tray with the address side
down and the leading edge (top of the envelopes) in first. Slide
the paper side guide to fit the width of the envelopes.
If you have problems when printing on envelopes, try the
following suggestions:
1
2
Open the envelope flap.
Make sure the open flap is either to the side of the envelope or
to the back edge of the envelope when printing.
3
Adjust the size and margin in your application.
To load post cards
1
Raise the paper stop and insert the post cards into the paper
tray. Slide the paper side guide to fit the width of the post cards.
INTRODUCTION 1 - 15
About fax machines
Custom features
Do you have BT’s Call Minder on the phone line?
If you have Call Minder on the phone line where you will install your
new MFC, there is a strong possibility that Call Minder and the MFC
may conflict with each other while receiving incoming calls.
Why should there be problems?
Since both the MFC and Call Minder will pick up the call, after the
number of rings you have set, each of them has the ability to keep
the other from receiving calls.
For example, if Call Minder is set to answer after two rings and your
MFC is set to answer after four, Call Minder will stop your MFC from
receiving faxes.
If you set Call Minder and the Brother MFC to answer after the same
number of rings, there is no way of knowing which one will answer
first. It is important to remember that neither Call Minder nor the MFC
can pass the call back to the other after the call has been answered.
How can you avoid possible problems?
A very good way to avoid problems like the one mentioned, is to get
a second phone number on your present phone line.
Many people with Call Minder choose an alternative service, which
Another way to avoid possible problems is to replace BT’s Call
Minder with an answering machine. Your Brother MFC is designed
to work with an answering machine or TAD (telephone answering
device).
page A-5.)
1 - 16 INTRODUCTION
Fax tones and handshake
When someone is sending a fax, the MFC sends fax calling tones
(CNG tones). These are quiet, intermittent beeps every 4-seconds.
You’ll hear them after you dial and press Mono Start or
Colour Start and they will continue for about 60 seconds after
dialling. During that time, the sending machine must begin the
“handshake”, or connection, with the receiving machine.
Each time you use automatic procedures to send a fax, you are
sending CNG tones over the phone line. You will soon learn to listen
for these quiet beeps each time you answer a phone on your fax line,
so you will know if you are receiving a fax message.
The receiving fax responds with fax receiving tones, which are loud,
chirping sounds. A receiving fax chirps for about 40 seconds over the
phone line, and the LCD shows Receiving.
If your MFC is set to the Fax Only mode, it will answer every call
automatically with fax receiving tones. If the other person hangs up,
your MFC will continue to send the “chirps” for about 40 seconds,
and the LCD continues to show Receiving. To cancel receiving,
press Stop/Exit.
The fax ‘handshake’ is the time in which the sending machine’s CNG
tones and the receiving machine’s “chirps” overlap. This must be for
at least 2 to 4 seconds, so both machines can understand how each
is sending and receiving the fax. The handshake cannot begin until
the call is answered, and the CNG tones only last for about 60
seconds after the number is dialed. So it is important for the receiving
machine to answer the call in as few rings as possible.
When you have an external Telephone Answering Device (TAD)
on your fax line, your TAD will decide the number of rings before
the call is answered.
INTRODUCTION 1 - 17
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the MFC to check a
fax transmission while it is in progress. If the MFC detects errors
during fax transmission, it resends the pages of the fax that had an
error. ECM transmissions are only possible between fax machines
that both have this feature. If they do, you may send and receive fax
messages that are continuously being checked by the MFC.
Your MFC must have enough memory for this feature to work.
1 - 18 INTRODUCTION
Getting started
2
Initial Setup
Setting the Date and Time
When the MFC is not in use it will display the date and time. If you
set up the Station ID the date and time displayed by your MFC will
be printed on every fax you send. If there is a power failure, you may
have to reset the date and time. No other settings will be affected.
1
2
Press Menu/Set, 0, 2.
Enter the last two digits of the year.
Press Menu/Set.
3
Enter two digits for the month.
Press Menu/Set.
(For example, enter 09 for September, or 10 for October.)
4
5
6
Enter two digits for the day.
Press Menu/Set. (For example, enter 06 for 6th.)
Enter the time in 24-Hour format.
Press Menu/Set. (For example, enter 15:25 for 3:25 P.M.)
Press Stop/Exit.
The LCD now shows the date and time whenever the MFC is in
Fax mode.
Setting Tone or Pulse dialling mode
(Except for the Nordic Countries)
1
2
Press Menu/Set, 0, 4.
Press ▲ or ▼ to select Pulse(or Tone).
Press Menu/Set.
3
Press Stop/Exit.
GETTING STARTED 2 - 1
Setting the Station ID
You should store your name or company name and fax number so
they print on all fax pages you send.
It is important that you enter the fax number in the internationally
standardized format, i.e. in accordance with the following strict
sequence:
■ The “+” (plus) character (by pressing
key)
■ Your Country Code (e.g. “44” for the United Kingdom, “41” for
Switzerland)
■ Your local area code minus any leading “0” (“9” in Spain)
■ A space
■ Your number on the local exchange, using spaces to aid
readability as appropriate.
As an example, if the machine is installed in the United Kingdom and
the same line is to be used for both fax and voice calls, and your
national telephone number is 0161 444 5555, then you must set the
fax and telephone number parts of your station ID as:
+44 161 444 5555.
1
2
Press Menu/Set, 0, 3.
Enter your fax number (up to 20 digits).
Press Menu/Set.
You cannot enter a hyphen in the fax number. To enter a space
press
once between numbers.
3
4
Use the dial pad to enter your name (up to 20 characters).
Press Menu/Set.
Press Stop/Exit.
If the Station ID has already been programmed, the LCD will ask
you to press 1 to make a change or 2 to exit without changing.
2 - 2 GETTING STARTED
Setting the Phone Line Type
If you are connecting the MFC to a line that features a PABX (PBX),
ADSL or ISDN to send and receive faxes, it is also necessary to
change the Phone Line Type accordingly by completing the following
steps.
1
2
Press Menu/Set, 0, 5.
Press ▲ or ▼ to select PBX, ADSL, ISDN(or Normal).
Press Menu/Set.
3
Press Stop/Exit.
PABX and TRANSFER
The MFC is initially set to be connected with PSTN (Public Switched
Telephone Network) lines. However, many offices use a central
telephone system or Private Automatic Branch Exchange (PABX).
Your MFC can be connected to most types of PABX. The MFC’s
recall feature supports timed break recall only (TBR). TBR will work
with most PABX systems allowing you to gain access to an outside
line, or transfer calls to another extension. The feature works when
the Tel/R key is pressed.
You can program a Tel/R keypress as part of a number stored
in a Speed-Dial location. When programming the Speed-Dial
number (Menu/Set 2-3-1 or 2-3-2) press Tel/R first (the screen
displays "!"), then enter the telephone number. If you do this,
you do not need to press Tel/R each time before you dial using
page 5-1.)
GETTING STARTED 2 - 3
General Setup
Setting the Mode Timer
The MFC has four temporary mode keys on the control panel:
PhotoCapture, Copy, Fax and Scan. You can change the number of
seconds or minutes the MFC takes after the last Copy, Scan or
PhotoCapture operation before it returns to Fax mode. If you select
Off, the MFC stays in the mode you used last.
1
2
Press Menu/Set, 1, 1.
Press ▲ or ▼ to select 0 Sec, 30 Secs, 1 Min, 2 Mins,
5 Minsor Off.
3
4
Press Menu/Set.
Press Stop/Exit.
Setting the Paper Type
To get the best print quality, set the MFC for the type of paper you
are using.
1
2
Press Menu/Set, 1, 2.
Press ▲ or ▼ to select Plain, Inkjet, Glossyor
Transparency.
Press Menu/Set.
3
Press Stop/Exit.
The MFC ejects paper with printed surfaces face up onto the
paper tray in the front of the machine. When you use
transparencies or glossy paper, remove each sheet immediately
to prevent smudging or paper jams.
2 - 4 GETTING STARTED
Setting the Paper Size
You can use five sizes of paper for printing copies: Letter, Legal, A4,
A5, and 10 x 15 cm and three sizes for printing faxes: Letter, Legal
and A4. When you change the type of paper you load in the MFC,
you will need to change the setting for Paper Size at the same time
so your MFC can fit an incoming fax on the page.
1
2
Press Menu/Set, 1, 3.
Press ▲ or ▼ to select Letter, Legal, A4, A5or 10x15cm.
Press Menu/Set.
3
Press Stop/Exit.
Setting the Ring Volume
You can turn the ring Offor you can select the ring volume level.
1
2
Press Menu/Set, 1, 4, 1.
Press ▲ or ▼ to select Low, Med, Highor Off.
Press Menu/Set.
3
Press Stop/Exit.
—OR—
You can adjust the ring volume when your MFC is idle (not being
used). In Fax mode
, press
or
to adjust the volume
level. Every time you press these keys, the MFC will ring so you can
hear the active setting as the LCD shows it. The volume changes
with each key press. The new setting will stay until you change it
again.
GETTING STARTED 2 - 5
Setting the Beeper Volume
You can change the beeper volume. The default (factory) setting is
Low. When the beeper is on, the MFC will beep when you press a
key, make a mistake or you send or receive a fax.
1
2
Press Menu/Set, 1, 4, 2.
Press ▲ or ▼ to select your option.
(Low, Med, Highor Off)
Press Menu/Set.
3
Press Stop/Exit.
Setting the Speaker Volume
You can adjust the MFC’s one-way speaker volume.
1
2
Press Menu/Set, 1, 4, 3.
Press ▲ or ▼ to select Low, Med, Highor Off.
Press Menu/Set.
3
Press Stop/Exit.
2 - 6 GETTING STARTED
Turning on Automatic Daylight Savings Time
You can set the MFC to change automatically for Daylight Savings
Time. It will reset itself forward one hour in the Spring and backward
one hour in the Autumn. Make sure you have set the correct day and
time in the Date/Timesetting.
1
2
Press Menu/Set, 1, 5.
Press ▲ or ▼ to select On(or Off).
Press Menu/Set.
3
Press Stop/Exit.
Setting the LCD Contrast
You can adjust the LCD contrast for a sharper and more vivid
display. If you are having difficulty reading the LCD from your
position, try changing the contrast setting for improved viewing.
1
2
Press Menu/Set, 1, 7.
Press ▲ or ▼ to select Lightor Dark.
Press Menu/Set.
3
Press Stop/Exit.
GETTING STARTED 2 - 7
Setup Send
3
How to enter Fax mode
Before sending faxes, make sure
(Fax) is illuminated in
green. If not, press
setting is Fax.
(Fax) to enter Fax mode. The default
How to dial
You can dial in any way of the following ways.
Manual dialling
Press all of the digits of the phone or fax number.
3 - 1 SETUP SEND
Speed-Dialling
Press Search/Speed Dial, #, and then the two digit Speed-Dial
two-digit number
If the LCD shows Not Registeredwhen you enter the
Speed-Dial number, a number has not been stored for it.
Search
You can search for names you have stored in the Speed-Dial
memories. Press Search/Speed Dial and the navigation keys to
To search numerically
(MFC-410CN
only)
or
To search alphabetically*
* To search alphabetically, you can use the dial pad to enter the first
letter of the name you are looking for.
Fax Redial
If you are sending a fax manually and the line is busy, press
Redial/Pause, and then press Mono Start or Colour Start to try
again. If you want to make a second call to the last number dialled,
you can save time by pressing Redial/Pause and Mono Start or
Colour Start.
Redial/Pause only works if you dialled from the control panel.
If you are sending a fax automatically and the line is busy, the MFC
will automatically redial up to three times at five minutes intervals.
SETUP SEND 3 - 2
How to Fax (B&W and Colour)
Automatic transmission
You can use the scanner glass to fax pages of a book or one page
at a time. The documents can be up to A4 size. To cancel, press
Stop/Exit.
1
2
3
If it is not illuminated in green, press
Load your document on the scanner glass.
Dial the fax number.
(Fax).
Press Mono Start or Colour Start.
The MFC starts scanning the first page.
If you press Colour Start, the MFC starts sending.
4
5
To send a single page, press 2 (or
Next Page?
1.Yes 2.No(Dial)
press Mono Start again).
The MFC starts sending the
document.
—OR—
To send more than one page, press 1 and go to Step 5.
Place the next page on the scanner
glass.
Set Next Page
Then Press Set
Press Menu/Set.
The MFC starts scanning. (Repeat Steps 4 and 5 for each
additional page.)
■ If the memory is full and you are faxing a single page, it will
be sent in real time.
■ You cannot send multiple pages for colour faxes.
3 - 3 SETUP SEND
Colour fax transmission
Your MFC can send a colour fax to machines that support this
feature.
However, colour faxes cannot be stored in the memory. When you
send a colour fax, the MFC will send it in real time (even if Real
Time TXis set to Off).
(MFC-410CN)
Delayed fax and Polling Transmit features are not available in
colour.
Manual transmission
Manual transmission lets you hear the dialling, ringing and
fax-receiving tones while sending a fax.
1
2
3
If it is not illuminated in green, press
Load your document.
(Fax).
Pick up the handset of the external phone and listen for a dial
tone.
4
5
Dial the fax number you want to call.
When you hear the fax tone, press Mono Start or
Colour Start.
6
7
Press 1 to send a fax.
Replace the handset of the external
phone.
1.Send 2.Receive
SETUP SEND 3 - 4
Basic sending operations
Sending faxes using multiple settings
When you send a fax you can choose any combination of these
settings: contrast, resolution, overseas mode, delayed fax timer
(MFC-410CN only), polling transmission (MFC-410CN only) or real
time transmission.
1
If it is not illuminated in green, press
(Fax).
After each setting is accepted, the LCD will ask if you want to
enter more settings:
2
Press 1 to select more settings. The
LCD will return to the Setup Send
Next
1.Yes 2.No
menu.
—OR—
Press 2 if you have finished choosing settings and go to the next
step.
Contrast
If your document is very light or very dark, you may want to change
the contrast.
Use Lightto send a light document.
Use Darkto send a dark document.
1
2
3
4
If it is not illuminated in green, press
Load your document.
(Fax).
Press Menu/Set, 2, 2, 1.
Press ▲ or ▼ to select Auto, Lightor Dark.
Press Menu/Set.
3 - 5 SETUP SEND
Fax Resolution
You can use the Fax Resolution key to change the setting
temporarily (for this fax only). In Fax mode
Fax Resolution and ▲ or ▼ to select the setting you want, and then
press Menu/Set.
(Fax), press
—OR—
You can change the default setting:
1
2
3
4
If it is not illuminated in green, press
Load your document.
(Fax).
Press Menu/Set, 2, 2, 2.
Press ▲ or ▼ to select the resolution you want.
Press Menu/Set.
Standard
Fine
Suitable for most typed documents.
Good for small print and transmits a little
slower than Standard resolution.
S.Fine
Photo
Good for small print or artwork and transmits
slower than Fine resolution.
Use when the document has varying shades
of gray or is a photograph. This has the
slowest transmission time.
SETUP SEND 3 - 6
Dual Access (Not available for colour faxes)
You can dial a number, and begin scanning the fax into memory—
even when the MFC is sending from memory or receiving faxes. The
LCD shows the new job number and available memory.
Your MFC normally uses Dual Access. However, to send a
colour fax, the MFC will send the document in real time (even if
Real Time TXis Off).
The number of pages you can scan into the memory will vary
depending on the data that is printed on them.
If you get an Out of Memorymessage while scanning the first
page of a fax, press Stop/Exit to cancel scanning. If you get an
Out of Memorymessage while scanning a subsequent page,
you can press Mono Start to send the pages scanned so far,
or press Stop/Exit to cancel the operation.
3 - 7 SETUP SEND
Real Time Transmission
When you are sending a fax, the MFC will scan the documents into
the memory before sending. Then, as soon as the phone line is free,
the MFC will start dialling and sending.
If the memory becomes full, the MFC will send the document in real
time (even if Real Time TXis set to Off).
Sometimes, you may want to send an important document
immediately, without waiting for memory transmission. You can set
Real Time TXto Onfor all documents or for the next fax only.
If you want to fax multiple pages from the scanner glass, Real Time
Transmission should be set to Off.
1
2
3
If it is not illuminated in green, press
Load your document.
(Fax).
For MFC-210C, press Menu/Set, 2, 2, 3.
For MFC-410CN, press Menu/Set, 2, 2, 5.
4
To change the default setting, press ▲ or ▼ to select On(or Off).
Press Menu/Set.
—OR—
For the next fax transmission only, press ▲ or ▼ to select
Next Fax Only.
Press Menu/Set.
5
Press ▲ or ▼ to select On(or Off).
Press Menu/Set.
In Real Time Transmission, the redial feature does not work.
If you are sending a colour Fax, the MFC will send it in real time
(even if Real Time TXis set to Off).
SETUP SEND 3 - 8
Checking job status
Check which jobs are still waiting in the memory to be sent. (If there
are no jobs, the LCD shows No Jobs Waiting.)
1
For MFC-210C, press Menu/Set, 2, 5.
For MFC-410CN, press Menu/Set, 2, 6.
2
3
If you have more than one job waiting, press ▲ or ▼ to scroll
through the list.
Press Stop/Exit.
Cancelling a fax in progress
If you want to cancel a fax, while the MFC is scanning, dialling or
sending it, press Stop/Exit.
Cancelling a scheduled job
You can cancel a fax job that is stored and waiting in the memory.
1
2
For MFC-210C, press Menu/Set, 2, 5.
For MFC-410CN, press Menu/Set, 2, 6.
Any jobs that are waiting will appear on the LCD.
If you have more than one job waiting, press ▲ or ▼ to select the
job you want to cancel.
Press Menu/Set.
—OR—
If you only have one job waiting, go to Step 3.
Press 1 to cancel.
To cancel another job go to Step 2.
—OR—
3
4
Press 2 to exit without cancelling.
Press Stop/Exit.
3 - 9 SETUP SEND
Advanced sending operations
Broadcasting (Not available for colour faxes)
Broadcasting is when the same fax message is automatically sent to
more than one fax number. You can include Groups, Speed-Dial
numbers and up to 50 manually dialled numbers in the same
broadcast.
Press Menu/Set between each of the numbers. Use
Search/Speed Dial to help you choose the numbers easily. (To set
page 5-3.)
After the broadcast is finished, a Broadcast Report will be printed to
let you know the results.
1
2
3
If it is not illuminated in green, press
Load your document.
(Fax).
Enter a number using Speed-Dial, a Group number, Search or
manual dialling using the dial pad.
(Example: Group number)
4
5
When the LCD displays the fax number or name of the other
party, press Menu/Set.
You will be asked to enter the next number.
Enter the next number.
(Example: Speed-Dial number)
6
7
8
When the LCD displays the fax number or name of the other
party, press Menu/Set.
After you have entered all the fax numbers, go to Step 8 to start
the broadcast.
Press Mono Start.
SETUP SEND 3 - 10
■ If you did not use up any of the numbers for Groups, access
codes or credit card numbers, you can ‘broadcast’ faxes to
as many as 70 (MFC-210C) or 130 (MFC-410CN) different
numbers.
■ The available memory will vary depending on the types of
jobs in the memory and the number of locations used for
broadcasting. If you broadcast to the maximum numbers
available, you will not be able to use Dual Access and
Delayed fax (MFC-410CN only).
■ Enter the long dialling sequence numbers as you would
normally, but remember that each Speed-Dial number
counts as one number, so the number of locations you can
store becomes limited.
■ If the memory is full, press Stop/Exit to stop the job or if
more than one page has been scanned, press Mono Start
to send the portion that is in the memory.
Overseas Mode
If you are having difficulty sending a fax overseas due to possible
interference on the phone line, we recommend that you turn on the
Overseas Mode. After you send a fax using this feature, the feature
will turn itself off.
1
2
3
If it is not illuminated in green, press
Load your document.
(Fax).
For MFC-210C, press Menu/Set, 2, 2, 4.
For MFC-410CN, press Menu/Set, 2, 2, 7.
Press ▲ or ▼ to select On(or Off).
Press Menu/Set.
4
3 - 11 SETUP SEND
Delayed Fax (Not available for colour faxes)
(MFC-410CN only)
During the day you can store up to 50 faxes in the memory to be sent
within 24 hours. These faxes will be sent at the time of day you enter
in Step 4.
1
2
3
4
If it is not illuminated in green, press
Load your document.
(Fax).
Press Menu/Set, 2, 2, 3.
Press Menu/Set to accept the
displayed time.
Setup Send
3.Delayed Fax
—OR—
Enter the time you want the fax to be sent (in 24-hour format).
Press Menu/Set.
(For example, enter 19:45 for 7:45 PM.)
The number of pages you can scan into the memory depends
on the amount of data that is printed on each page.
SETUP SEND 3 - 12
Delayed Batch Transmission
(Not available for colour faxes) (MFC-410CN only)
Before sending the delayed faxes, your MFC will help you economize
by sorting all the faxes in the memory by destination and scheduled
time. All delayed faxes that are scheduled to be sent at the same
time to the same fax number will be sent as one fax to save
transmission time.
1
2
3
If it is not illuminated in green, press
Press Menu/Set, 2, 2, 4.
Press ▲ or ▼ to select On(or Off).
Press Menu/Set.
(Fax).
Setup Send
4.Batch TX
4
Press Stop/Exit.
Setup for Polled Transmit (Standard)
(Not available for colour faxes) (MFC-410CN only)
Polled Transmit is when you set up the MFC to wait with a document
so another fax machine can retrieve it.
1
2
3
4
If it is not illuminated in green, press
Load your document.
(Fax).
Press Menu/Set, 2, 2, 6.
Press ▲ or ▼ to select Standard.
Press Menu/Set.
3 - 13 SETUP SEND
Setup for Polled Transmit with Secure Code
(Not available for colour faxes) (MFC-410CN only)
When you choose Polled TX:Secure, anyone who polls the
machine must enter the polling secure code.
1
2
3
4
If it is not illuminated in green, press
Load your document.
(Fax).
Press Menu/Set, 2, 2, 6.
Press ▲ or ▼ to select Secure.
Press Menu/Set.
5
Enter a four-digit number.
Press Menu/Set.
The document will be stored and can be retrieved from any other
fax machine until you delete the fax in memory by using the
You can use Secure Polling only with another Brother fax
machine.
SETUP SEND 3 - 14
TX Lock
TX Lock lets you prevent unauthorized access to the MFC.
While TX Lock is On the following operations are available:
■ Receiving faxes
■ Fax Forwarding (If Fax Forwarding was already On)
(MFC-410CN only)
■ Remote Retrieval (If Fax Storage was already On)
(MFC-410CN only)
While TX Lock is On the following operations are NOT available:
■ Sending faxes
■ Copy
■ PC printing
■ PC scanning
■ PhotoCapture
(MFC-410CN only)
You will not be able to continue to schedule Delayed Faxes or
Polling jobs. However, any pre-scheduled Delayed Faxes will be
sent when you turn TX Lock On, so they won't be lost.
If you have selected Fax Forwarding or Fax Storage
(Menu/Set, 2, 5) before you turn TX Lock On, then Fax
Forwarding and Remote Retrieval will continue to work.
To print the faxes in memory, turn TX Lock Off.
3 - 15 SETUP SEND
Setting up the password
If you forget the TX Lock password, please contact your Brother
dealer or Brother for assistance.
1
2
Press Menu/Set, 2, 0, 1.
Enter a 4-digit number for the password.
Press Menu/Set.
3
If the LCD shows Verify:, re-enter the password.
Press Menu/Set.
Changing the TX Lock password
1
2
Press Menu/Set, 2, 0, 1.
Press ▲ or ▼ to select Set Password.
Press Menu/Set.
3
4
5
Enter a 4-digit number for the current password.
Press Menu/Set.
Enter a 4-digit number for a new password.
Press Menu/Set.
If the LCD shows Verify:, re-enter the password.
Press Menu/Set.
Turning TX Lock on
1
2
Press Menu/Set, 2, 0, 1.
Press ▲ or ▼ to select Set TX Lock.
Press Menu/Set.
3
Enter the registered 4-digit password.
Press Menu/Set.
The MFC goes offline and the LCD shows TX Lock Mode.
SETUP SEND 3 - 16
Turning TX Lock off
1
2
Press Menu/Set.
Enter the registered 4-digit password.
Press Menu/Set.
TX lock is automatically turned off.
If you enter the wrong Password, the LCD shows Wrong
Passwordand stays offline. The MFC will stay in TX Lock Mode
until the registered password is entered.
Faxing letter size documents from the scanner
glass
When documents are letter size, you need to set Scan Glass Size to
letter, if you do not, the side portion of the faxes will be missing.
1
2
Press Menu/Set, 2, 2, 0.
Press ▲ or ▼ to select Letter(or A4).
Press Menu/Set.
3
Press Stop/Exit.
3 - 17 SETUP SEND
Setup Receive
4
Basic receiving operations
Choosing the Receive Mode
There are four different Receive Modes for your MFC. You can
choose the mode that best suits your needs.
LCD
How it works
When to use it
Fax Only
The MFC automatically
answers every call as a
fax.
For dedicated fax lines.
(automatic receive)
Fax/Tel
The MFC controls the
line and automatically
Use this mode if you expect to receive lots of fax
messages and few telephone calls. You cannot
(fax and telephone)
answers every call. If the have an answering machine on the same line, even
call is a fax it will receive if it is on a separate wall socket/phone socket on
the fax. If the call is not a the same line. You cannot use the telephone
(with an external or
extension telephone
for models without a
handset)
fax it will ring
company’s Voice Mail in this mode.
(pseudo/double ring) for
you to pick up the call.
External TAD
The external answering
machine (TAD)
automatically answers
every call.
Voice messages are
stored on the external
TAD. Fax messages are
printed.
Use this mode if you have connected an answering
machine to your MFC.
The External TAD setting works only with an
external answering machine. Ring Delay does not
work in this setting.
(with an external
answering machine
only)
Manual
You control the phone
line and must answer
every call yourself.
Use this mode if you do not receive many fax
messages, use BT Call Sign, or if you are using a
computer on the same line.
If you answer and hear fax tones, wait until the MFC
(manual receive)
(with an external or
extension telephone
for models without a
handset or with BT Call
Sign)
SETUP RECEIVE 4 - 1
To select or change your Receive Mode
1
2
3
If it is not illuminated in green, press
(Fax).
Press Menu/Set, 0, 1.
Press ▲ or ▼ to select Fax Only, Fax/Tel, External TADor
Manual.
Press Menu/Set.
4
Press Stop/Exit.
Current Receive Mode
Fax: Fax Only
F/T: Fax/Tel
TAD: External TAD
Mnl: Manual
Setting the Ring Delay
The Ring Delay sets the number of times the MFC rings before it
answers in Fax Onlyor Fax/Telmode. If you have extension
phones on the same line as the MFC or subscribe to the telephone
company’s BT Call Sign service, keep the Ring Delay setting of 4.
1
2
3
If it is not illuminated in green, press
(Fax).
Press Menu/Set, 2, 1, 1.
Press ▲ or ▼ to select how many times the line rings before the
MFC answers (00 - 04 UK only)(00 - 05 Nordic countries only).
Press Menu/Set.
(If you select 00, the line won’t ring at all.)
Press Stop/Exit.
4
4 - 2 SETUP RECEIVE
Setting the F/T Ring Time (Fax/Tel mode only)
If you set the Receive Mode to Fax/Tel, you’ll need to decide how long
the MFC will signal you with its special pseudo/double-ring when you
have a voice call. (If it’s a fax call, the MFC prints the fax.)
This pseudo/double-ring happens after the initial ringing from the
phone company. Only the MFC rings and no other phones on the
same line will ring with the special pseudo/double-ring. However, you
can still answer the call on any telephone on the same line as the MFC.
1
2
3
If it is not illuminated in green, press
(Fax).
Press Menu/Set, 2, 1, 2.
Press ▲ or ▼ to select how long the MFC will ring to alert you that
you have a voice call (20, 30, 40 or 70 seconds).
Press Menu/Set.
4
Press Stop/Exit.
Even if the caller hangs up during the pseudo/double-ringing,
the MFC will continue to ring for the set time.
SETUP RECEIVE 4 - 3
Fax Detect
When you use this feature, you don’t have to press Mono Start,
Colour Start, or the Fax Receive Code 51 when you answer a
fax call. Selecting Onallows the MFC to receive fax calls
automatically, even if you lift the handset of an extension or external
phone. When you see Receivingon the LCD or when you hear
‘chirps’ through the handset of an extension phone connected to
another wall socket/phone socket, just replace the handset and your
MFC will do the rest.
■ If this feature is set to On, but your MFC does not connect a
fax call when you lift an extension or external phone
handset, press the Fax Receive Code 51.
■ If you send faxes from a computer on the same phone line
and the MFC intercepts them, set Fax Detect to Off.
■ Selecting Offmeans you’ll have to activate the MFC
yourself by lifting the handset of an external or extension
phone, and then press Mono Start or Colour Start on the
MFC
—OR—
1
2
3
If it is not illuminated in green, press
Press Menu/Set, 2, 1, 3.
Use ▲ or ▼ to select On(or Off).
Press Menu/Set.
(Fax).
4
Press Stop/Exit.
4 - 4 SETUP RECEIVE
Printing a reduced incoming fax
(Auto Reduction)
If you choose On, the MFC automatically reduces an incoming fax to
fit on one page of A4, Letter or Legal size paper. The MFC calculates
the reduction ratio by using the page size of the document and your
Paper Size setting (Menu/Set, 1, 3).
1
2
3
If it is not illuminated in green, press
Press Menu/Set, 2, 1, 5.
Use ▲ or ▼ to select On(or Off).
Press Menu/Set.
(Fax).
Setup Receive
5.Auto Reduction
4
Press Stop/Exit.
■ Turn on this setting if you receive faxes that are split onto two
pages. However, if the document is too long the MFC may
still print it on two pages.
■ If left and right margins are cut off, turn on this setting.
Printing a fax from the memory (MFC-410CN only)
If you have selected Fax Forwarding or Fax Storage (Menu/Set, 2,
5, 1), you can still print a fax from the memory when you are at your
1
2
Press Menu/Set, 2, 5, 3.
Press Mono Start.
SETUP RECEIVE 4 - 5
Reception into memory
(Not available for colour fax reception)
As soon as the paper tray becomes empty during fax reception, the
screen will display No Paper Fed; please put some paper in the
If the Memory Receiveis Onat this time...
The current fax reception will continue, with the remaining page(s)
being stored in memory, subject to available memory. Subsequent
incoming faxes will also be stored into memory until the memory is
full, following this no further incoming fax calls will be automatically
answered. To print all data put fresh paper in the paper tray and
press Mono Start or Colour Start.
If the Memory Receiveis Offat this time...
The current fax reception will continue, with the remaining page(s)
being stored in memory, subject to available memory. Subsequent
incoming fax calls will not be automatically answered until fresh
paper is put in the paper tray. To print the last fax received, put paper
in the paper tray and press Mono Start or Colour Start.
1
2
3
If it is not illuminated in green, press
Press Menu/Set, 2, 1, 6.
Use ▲ or ▼ to select On(or Off).
Press Menu/Set.
(Fax).
4
Press Stop/Exit.
4 - 6 SETUP RECEIVE
Polling (MFC-410CN only)
Polling is the process of retrieving faxes from another fax machine.
You can use your MFC to 'poll' other machines, or you can have
someone poll your MFC.
Everyone who is involved in Polling needs to set up their fax
machines for Polling. When someone polls your MFC to receive a
fax, they pay for the call. If you poll someone's fax machine to receive
a fax, you pay for the call.
Some fax machines do not respond to the Polling feature.
Secure Polling
Secure Polling is a way to keep your documents and others from
falling into the wrong hands while the MFC is set up for polling. You
can use Secure Polling only with another Brother fax machine.
Anyone who polls to receive a fax must enter the polling secure code.
Setup for Polling Receive (Standard)
Polling Receive is when you call another fax machine to receive a fax
from it.
1
2
3
If it is not illuminated in green, press
Press Menu/Set, 2, 1, 7.
Press ▲ or ▼ to select Standard.
(Fax).
Press Menu/Set.
4
Enter the fax number you are polling.
Press Mono Start or Colour Start.
SETUP RECEIVE 4 - 7
Setup for Polling Receive with Secure Code
You need to make sure you are using the same secure code as the
other party.
1
2
3
If it is not illuminated in green, press
Press Menu/Set, 2, 1, 7.
Press ▲ or ▼ to select Secure.
Press Menu/Set.
(Fax).
4
Enter a four-digit secure code.
This is the same as the security code of the fax machine you are
polling.
5
6
7
Press Menu/Set.
Enter the fax number you are polling.
Press Mono Start or Colour Start.
Setup Delayed Polling Receive
You can set the MFC to begin Polling Receive at a later time.
1
2
3
If it is not illuminated in green, press
Press Menu/Set, 2, 1, 7.
Press ▲ or ▼ to select Timer.
Press Menu/Set.
(Fax).
4
Enter the time (in 24-hour format) you want to begin polling.
For example, enter 21:45 for 9:45 PM.
Press Menu/Set.
5
6
Enter the fax number you are polling.
Press Mono Start or Colour Start.
The MFC makes the polling call at the time you entered.
You can set up only one Delayed Polling.
4 - 8 SETUP RECEIVE
Sequential Polling
The MFC can request documents from several fax units in a single
operation. You just specify several destinations in Step 5.
Afterwards, a Sequential Polling Report will be printed.
1
2
3
If it is not illuminated in green, press
(Fax).
Press Menu/Set, 2, 1, 7.
Press ▲ or ▼ to choose Standard, Secureor Timer.
Press Menu/Set when the screen displays the setting you
want.
4
If you selected Standard, go to Step 5.
■ If you selected Secure, enter a four-digit number and press
Menu/Set, and then go to Step 5.
■ If you selected Timer, enter the time (in 24-hour format) you
want to begin polling and press Menu/Set, and then go to
Step 5.
5
6
Specify the destination fax machines, which you wish to poll by
Menu/Set between each location.
Press Mono Start or Colour Start.
The MFC polls each number or group in turn for a document.
Press Stop/Exit while the MFC is dialling to cancel the polling
process.
To cancel all sequential polling receive jobs, press Menu/Set,
SETUP RECEIVE 4 - 9
Quick-Dial numbers and
dialling options
5
Storing numbers for easy dialling
You can set up your MFC to do two types of easy dialling: Speed-Dial
and Groups for Broadcasting faxes. When you dial a quick-dial
number, the LCD shows the name, if you stored it, or the number.
If you lose electrical power, the quick-dial numbers that are in
the memory will not be lost.
Storing Speed-Dial numbers
You can store Speed-Dial numbers, so that when you dial you will
only have to press a few keys (Search/Speed Dial, #, the two-digit
number, and Mono Start or Colour Start). The MFC-210C can
store 20 Speed-Dial numbers and the MFC-410CN can store 80
numbers.
1
2
Press Menu/Set, 2, 3, 1.
Use the dial pad to enter a two-digit Speed-Dial location number
(01-20 for MFC-210C, 01-80 for MFC-410CN).
(For example, press 05.)
Press Menu/Set.
3
4
Enter the phone or fax number (up to 20 digits).
Press Menu/Set.
Use the dial pad to enter the name (up to 15 characters).
Press Menu/Set.
—OR—
Press Menu/Set to store the number without a name.
Go to Step 2 to store another Speed-Dial number.
—OR—
5
Press Stop/Exit.
5 - 1 QUICK-DIAL NUMBERS AND DIALLING OPTIONS
Changing Speed-Dial numbers
If you try to store a Speed-Dial number where a number has already
been stored, the LCD will show the name that has been stored there
(or number) and will ask you to do one of the following:
1
Press 1 to change the stored number.
—OR—
Press 2 to exit without making a change.
How to change the stored number or name:
■ If you want to change a character, use
or
to position
the cursor under the character you want to change, and then
type over it.
■ If you want to erase the whole number or whole name, press
Stop/Exit when the cursor is under the first digit or letter.
The characters above and to the right of the cursor will be
deleted.
2
3
Enter a new number.
Press Menu/Set.
Follow the directions beginning at Step 4 in Storing Speed-Dial
QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 2
Setting up Groups for Broadcasting
Groups allow you to send the same fax message to many fax
numbers by pressing only a few keys (Search/Speed Dial, #, the
two-digit number, and Mono Start). First, you’ll need to store each
fax number as a Speed-Dial number.
Then, you can combine them into a Group. Each Group uses up a
Speed-Dial number. You can have up to six Groups, or you can
assign up to 19 numbers (MFC-210C) or up to 79 numbers
(MFC-410CN) to one large Group.
1
2
Press Menu/Set, 2, 3, 2.
Set Quick-Dial
2.Setup Groups
Use the dial pad to enter the
two-digit Speed-Dial number where
you want to store the Group.
Setup Groups
Speed-Dial? #
Press Menu/Set.
(For example, press 07 and Menu/Set.)
3
4
Use the dial pad to enter the Group
number (1 to 6).
Setup Groups
Setup Group:G01
Press Menu/Set.
(For example, press 1 for Group 1.)
The Group number must be between 1 and 6.
To include Speed-Dial numbers in
the Group, press them as follows:
For example, for Speed-Dial
Setup Groups
G01:#05#09
numbers 05 and 09. Press Search/Speed Dial
,
05,
Search/Speed Dial
,
09. The LCD shows: #05#09.
5 - 3 QUICK-DIAL NUMBERS AND DIALLING OPTIONS
5
6
Press Menu/Set to accept the Speed-Dial numbers for this
Group.
the Group.
Press Menu/Set.
(For example, type NEW CLIENTS).
Press Stop/Exit.
7
You can print a list of all the Speed-Dial numbers. Group
numbers will be marked in the GROUP column.
QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 4
Dialling options
Access codes and credit card numbers
Sometimes you may want to choose from several long distance
carriers when you make a call. Rates may vary depending on the time
and destination. To take advantage of low rates, you can store the
access codes or long-distance carriers and credit card numbers as
Speed-Dial numbers. You can store these long dialling sequences by
dividing them and setting them up on separate Speed Dial numbers in
any combination. You can even include manual dialling using the dial
For example, perhaps you have stored ‘555’ on Speed-Dial #03 and
‘7000’ on Speed-Dial #02. If you press Search/Speed Dial, #03,
Search/Speed Dial, #02, and Mono Start or Colour Start, you
will dial ‘555-7000’.
To temporarily change a number, you can substitute part of the
number with manual dialling using the dial pad.
For example, to change the number to 555-7001 you could press
Search/Speed Dial, #03 and then press 7001 using the dialling
pad.
If you must wait for another dial tone or signal at any point in the
dialling sequence, store a pause in the number by pressing
Redial/Pause. Each key press adds a 3.5-second delay.
Pause
Press Redial/Pause to insert a 3.5-second pause between
numbers. If you are dialling overseas, you can press Redial/Pause
as many times as needed to increase the length of the pause.
5 - 5 QUICK-DIAL NUMBERS AND DIALLING OPTIONS
Tone or Pulse
If you have a Pulse dialling service, but need to send Tone signals
(for example, for telephone banking), follow the instructions below. If
you have Touch Tone service, you will not need this feature to send
tone signals.
1
2
Lift the handset of the external phone.
Press # on the MFC’s control panel. Any digits dialled after this
will send tone signals.
When you hang up, the MFC will return to the Pulse dialling
service.
QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 6
Remote Fax Options
6
(MFC-410CN only)
(Not available for colour faxes)
Setting up Fax Forwarding
When you select Fax Forward, your MFC stores the received fax in
the memory. The MFC will then dial the fax number you’ve
programmed and forward the fax message.
1
2
Press Menu/Set, 2, 5, 1.
Press ▲ or ▼ to select Fax Forward.
Press Menu/Set.
The LCD will ask you to enter the fax number to which faxes will
be forwarded.
3
4
Enter the forwarding number (up to 20 digits).
Press Menu/Set.
Press ▲ or ▼ to select Backup
Print:Onor Backup Print:Off.
Fax Forward
Backup Print:On
Press Menu/Set.
If you select Backup Print:On, the MFC will also print the fax
at your MFC so you will have a copy if there is a power failure
before it is forwarded.
5
Press Stop/Exit.
6 - 1 REMOTE FAX OPTIONS (MFC-410CN ONLY)
Setting Fax Storage
If you select Fax Storage, your MFC stores the received fax in the
memory. You will be able to retrieve fax messages from another
location using the Remote Retrieval commands.
1
2
Press Menu/Set, 2, 5, 1.
Press ▲ or ▼ to select Fax Storage.
Press Menu/Set.
3
Press Stop/Exit.
If you have set Fax Storage, a backup copy of the received fax
will automatically be printed at the MFC.
Setting PC Fax Receive
If you select PC Fax Receive, your MFC will temporarily store your
received fax messages in its memory, and then automatically send
the faxes to the PC. You can then use your PC to view and store
these faxes.
1
2
Press Menu/Set, 2, 5, 1.
Press ▲ or ▼ to select PC Fax Receive.
Press Menu/Set.
3
Press ▲ or ▼ to select Backup
Print:Onor Backup Print:Off.
PC Fax Receive
Backup Print:On
Press Menu/Set.
4
Press Stop/Exit.
■ Before you can set up PC Fax Receive you must install the
MFL-Pro Suite software on your PC. Make sure your PC is
connected and turned on. (For details see Using Brother
PC-FAX software on page 5-1 in Software User’s Guide on
the CD-ROM.)
■ If you select Backup Print:On, the MFC will also print the
fax at your MFC so you will have a copy if there is a power
failure before it is sent to the PC.
■ If you get an error message and the MFC cannot print the
faxes in memory, you can use this setting to transfer your
11-1.)
REMOTE FAX OPTIONS (MFC-410CN ONLY) 6 - 2
Turning off Remote Fax Options
If you set the Remote Fax Options to Offand there are faxes in your
MFC’s memory, the LCD will give you two options.
■ If you press 1, all unprinted faxes will be printed and erased
before the setting turns off. If a backup copy has already been
printed it will not be printed again.
■ If you press 2, the memory will not be erased and the setting will
be unchanged.
4-5.)
Setting your Remote Access Code
The remote access code lets you access the Remote Retrieval
features when you are away from your MFC. Before you use the
remote access and retrieval features, you have to set up your own
code. The default code is inactive code (--- ).
1
2
Press Menu/Set, 2, 5, 2.
Enter a three-digit code using numbers 0-9 or
Press Menu/Set. (The preset ‘ ’ cannot be changed.)
.
Do not use the same code used for your Fax Receive Code
( 51) or Telephone Answer Code (#51).
3
Press Stop/Exit.
You can change your code at any time by entering a new one.
If you want to make your code inactive, press Stop/Exit in Step
2 to restore the inactive setting (--- ).
6 - 3 REMOTE FAX OPTIONS (MFC-410CN ONLY)
Remote Retrieval
You can call your MFC from any touch tone telephone or fax
machine, then use the Remote Access Code and remote commands
to retrieve fax messages.
Using your Remote Access Code
1
2
3
Dial your fax number from a telephone or another fax machine
using touch tone.
When your MFC answers, immediately enter your Remote
Access Code (3 digits followed by ).
The MFC signals if it has received fax messages:
1 long beep — Fax messages
No beeps — No messages
4
The MFC gives two short beeps to tell you to enter a command.
The MFC will hang up if you wait longer than 30 seconds to
enter a command. The MFC will beep three times, if you enter
an invalid command.
5
6
Press 90 to reset the MFC when you’ve finished.
Hang up.
If your MFC is set to Manualmode and you want to use the
remote retrieval features, you can access your MFC by waiting
about 2 minutes after it starts ringing, and then entering the
Remote Access Code within 30 seconds.
REMOTE FAX OPTIONS (MFC-410CN ONLY) 6 - 4
Remote commands
Follow the commands below to access features when you are away
from the MFC. When you call the MFC and enter your Remote
Access Code (3 digits followed by ), the system will give two short
beeps and you must enter a remote command.
Remote commands
Operation details
95 Change the Fax Forwarding
or Fax Storage settings
1 OFF
You can select Offafter you have retrieved
or erased all your messages.
2 Fax Forwarding
4 Fax Forwarding number
6 Fax Storage
If you hear one long beep, the change has
been accepted. If you hear three short beeps,
you cannot change it because the conditions
have not been met (for example, registering a
Fax Forwarding number). You can register
your Fax Forwarding number by entering 4.
on page 6-6.) Once you have registered the
number, Fax Forwarding will work.
96 Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to
receive stored fax message(s). (See page
6-6.)
3 Erase faxes from the
memory
If you hear one long beep, fax messages
have been erased from the memory.
97 Check the receiving status
You can check whether your MFC has
received any faxes. If yes, you will hear one
long beep. If no, you will hear three short
beeps.
1 Fax
98 Change the Receive Mode
1 External TAD
2 Fax/Tel
If you hear one long beep, your change has
been accepted.
3 Fax Only
90 Exit
Press 90 to exit Remote Retrieval. Wait for
the long beep, then replace the handset.
6 - 5 REMOTE FAX OPTIONS (MFC-410CN ONLY)
Retrieving fax messages
You can call your MFC from any touch tone phone and have your fax
messages sent to a fax machine.
1
2
Dial your fax number.
When your MFC answers, immediately enter your Remote
Access Code (3 digits followed by ). If you hear one long
beep, you have messages.
3
4
As soon as you hear two short beeps, use the dial pad to press
962.
Wait for the long beep, and then use the dial pad to enter the
number of the remote fax machine where you want your fax
messages sent to followed by ## (up to 20 digits).
You cannot use
you want to store a pause.
and # as dial numbers. However, press # if
5
Hang up after you hear your MFC beep. Your MFC will call the
other machine, which will then print your fax messages.
Changing your Fax Forwarding number
You can change the default setting of your fax forwarding number
from another telephone or fax machine using touch tone.
1
2
Dial your fax number.
When your MFC answers, immediately enter your Remote
Access Code (3 digits followed by ). If you hear one long
beep, you have messages.
3
4
When you hear two short beeps, use the dial pad to press 954.
Wait for the long beep, and then use the dial pad to enter the
new number of the remote fax machine where you want your fax
messages forwarded followed by ## (up to 20 digits).
You cannot use
you want to store a pause.
and # as dial numbers. However, press # if
5
Hang up after you hear your MFC beep.
REMOTE FAX OPTIONS (MFC-410CN ONLY) 6 - 6
Printing reports
7
Fax settings and activity
You need to set up the Transmission Verification Report and Journal
Period in the menu table.
Press Menu/Set, 2, 4, 1.
—OR—
Press Menu/Set, 2, 4, 2.
Customizing the Transmission Verification
Report
You can use the Transmission Report as proof that you sent a fax.
This report lists the time and date of transmission and whether the
transmission was successful (OK). If you selectOnor On+Image, the
report will print for every fax you send.
If you send a lot of faxes to the same place, you may need more than
the job numbers to know which faxes you must send again. Selecting
On+Imageor Off+Imagewill print a section of the fax’s first page
on the report to help you remember.
When the Verification Report is turned Offor Off+Image, the
Report will only print if there is a transmission error, with NG in
the RESULT column.
1
2
Press Menu/Set, 2, 4, 1.
Press ▲ or ▼ to select Off+Image, On, On+Imageor Off.
Press Menu/Set.
3
Press Stop/Exit.
7 - 1 PRINTING REPORTS
Setting the Journal Period
You can set the MFC to print a journal at specific intervals (every 50
faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you
can print the report by following the steps on the next page.
The default setting is Every 50 Faxes.
1
2
Press Menu/Set, 2, 4, 2.
Press ▲ or ▼ to choose an interval.
Press Menu/Set.
Report Setting
2.Journal Period
(If you choose 7 days, the LCD will ask you to choose a day on
which to begin the 7-day countdown.)
3
4
Enter the time to begin printing in 24-hour format.
Press Menu/Set.
(For example: enter 19:45 for 7:45 PM.)
Press Stop/Exit.
If you select 6, 12, 24 hours, 2 or 7 days, the MFC will print the
report at the selected time and then erase all jobs from its
memory. If the MFC’s memory becomes full with 200 jobs
before the time you selected has passed, the MFC will print the
Journal early and then erase all jobs from memory. If you want
an extra report before it is due to print, you can print it without
erasing the jobs from memory.
If you select Every 50 Faxes, the MFC will print the Journal
when the MFC has stored 50 jobs.
PRINTING REPORTS 7 - 2
Printing reports
Following reports are available:
Prints the Help List so you can see at-a-glance
how to quickly program your MFC.
1.Help List
2.Quick-Dial
3.Fax Journal
Lists names and numbers stored in the
Speed-Dial memory, in numerical order.
Lists information about the last incoming and
outgoing faxes.
(TX means Transmit.) (RX means Receive.)
Prints a Transmission Verification Report for your
last transmission.
4.XMIT Verify
Lists your settings.
5.User Settings
(MFC-410CN only)
Lists your Network settings.
6.Network Config
(MFC-410CN only)
How to print a report
1
For MFC-210C, press Menu/Set, 5.
For MFC-410CN, press Menu/Set, 6.
Press ▲ or ▼ to select the report you want.
Press Menu/Set.
2
—OR—
Enter the number of the report you want to print.
For example, press 1 to print the Help List.
Press Mono Start.
3
7 - 3 PRINTING REPORTS
Making copies
8
Using the MFC as a copier
You can use your MFC as a copier, making up to 99 copies at a time.
Enter Copy mode
Before making copies, make sure that
(Copy) is illuminated
in green. If it is not, press (Copy) to enter Copy mode. The
default setting is Fax. You can change the number of seconds or
The LCD shows the default copy setting
Copy Ratio
Quality
No of Copies
MAKING COPIES 8 - 1
Making a single copy
1
2
Press
(Copy) to illuminate it in green.
Load your document.
Press Mono Start or Colour Start.
3
To stop copying, press Stop/Exit.
Making multiple copies
1
2
3
Press
(Copy) to illuminate it in green.
Load your document.
Use the dial pad to enter the number of copies you want
(up to 99).
4
Press Mono Start or Colour Start.
Stop copying
To stop copying, press Stop/Exit.
8 - 2 MAKING COPIES
Using the Copy Options key
(Temporary settings)
When you want to quickly change the copy settings temporarily for
the next copy, use the Copy Options key. You can use different
combinations.
Copy Options key
These settings are temporary, and the MFC returns to its default
settings 60 seconds after it finishes copying. However if you
have set the Mode Timer to 0 or 30 seconds, the MFC returns
to the default settings after the number of seconds that has been
You can save the copy settings you use most often by setting
MAKING COPIES 8 - 3
Changing the temporary copy settings
Use the Copy Options key to quickly set the following copy
settings temporarily for the next copy.
Press
Copy
Menu Selections
Options
Factory
Setting
Page
Options
select
select
Quality
Fast/Normal/Best
Normal
100%
8-6
Enlarge/Reduce
50%/69%/78%/83%/
93%/97%/100%/
104%/142%/186%/
198%/200%/
Custom(25-400%)
Paper Type
Paper Size
Brightness
Plain/Inkjet/
Glossy/
Transparency
Plain
A4
8-7
8-8
Letter/Legal/
A4/A5/
10(W) x 15(H)cm
-
+
-
+
Page Layout
(MFC-410CN only)
Off(1 in 1)/
2 in 1 (P)/
2 in 1 (L)/
4 in 1 (P)/
4 in 1 (L)/
Poster(3 x 3)
Off
(1 in 1)
8-12
No. of Copies
No. of Copies:01 01
(01-99)
After you choose your settings by pressing Menu/Set, the LCD
shows Set temporarily.
Press Mono Start or Colour Start if you’re finished choosing
settings.
—OR—
Press ▲ or ▼ to select more settings.
8 - 4 MAKING COPIES
Increasing copy speed or quality
You can select the copy quality. The default setting is Normal.
Normal
Recommended mode for ordinary printouts. Good
copy quality with adequate copy speed.
Fast
Fast copy speed and lowest ink consumption. Use
FAST to save time (document to be proof-read, large
documents or many copies).
Best
Use this mode to copy precise images such as
photographs. BEST uses the highest resolution and
slowest speed.
1
2
3
Press
(Copy) to illuminate it in green.
Load your document.
Use the dial pad to enter the number of copies you want
(up to 99).
4
5
Press Copy Options and ▲ or ▼ to select Quality.
Press Menu/Set.
Press ▲ or ▼ to choose the copy quality (Fast, Normalor
Best).
Press Menu/Set.
6
Press Mono Start or Colour Start.
MAKING COPIES 8 - 5
Enlarging or reducing the image copied
You can select the following enlargement or reduction ratios.
Custom(25-400%)allows you to enter a ratio from 25% to 400%.
Press Copy Options
Custom(25-400%)
200%
198% 10x15cm→A4
186%10x15cm→LTR
142% A5→A4
104% EXE→LTR
100%
and
Enlarge/Reduce
or
to select
97% LTR→A4
93% A4→LTR
83%
78%
69% A4→A5
50%
1
2
3
Press
(Copy) to illuminate it in green.
Load your document.
Use the dial pad to enter the number of copies you want
(up to 99).
4
Press Copy Options and ▲ or ▼ to select Enlarge/Reduce.
Press Menu/Set.
8 - 6 MAKING COPIES
5
6
Press ▲ or ▼ to select the enlargement or reduction ratio you
want.
Press Menu/Set.
—OR—
You can select Custom(25-400%)and press Menu/Set.
Use the dial pad to enter an enlargement or reduction ratio from
25%to 400%.
Press Menu/Set.
(For example, press 5 3 to enter 53%.)
Press Mono Start or Colour Start.
Special Copy Options 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L)
or Poster are not available with Enlarge/Reduce.
Setting paper type
If you are copying on special paper, be sure to select the type of
paper you are using so you will get the best print quality.
1
2
3
Press
(Copy) to illuminate it in green.
Load your document.
Use the dial pad to enter the number of copies you want
(up to 99).
4
5
Press Copy Options and ▲ or ▼ to select Paper Type.
Press Menu/Set.
Press ▲ or ▼ to select the type of paper you are using (Plain,
Inkjet, Glossyor Transparency).
Press Menu/Set.
6
Press Mono Start or Colour Start.
You can change the default Paper Type setting at any time.
MAKING COPIES 8 - 7
Setting paper size
If copying on paper other than A4 size, you will need to change the
paper size setting.
You can copy on Letter, Legal, A4, A5 or
Photo Card (10 (W) cm x 15 (H) cm) paper.
1
2
3
Press
(Copy) to illuminate it in green.
Load your document.
Use the dial pad to enter the number of copies you want
(up to 99).
4
5
Press Copy Options and ▲ or ▼ to select Paper Size.
Press Menu/Set.
Press ▲ or ▼ to select the size of paper you are using
(Letter, Legal, A4, A5or 10(W) x 15(H)cm).
Press Menu/Set.
6
Press Mono Start or Colour Start.
Adjusting brightness
You can adjust the copy brightness to make copies darker or lighter.
1
2
3
Press
(Copy) to illuminate it in green.
Load your document.
Use the dial pad to enter the number of copies you want
(up to 99).
4
5
Press Copy Options and ▲ or ▼ to select Brightness.
Press Menu/Set.
Press ▲ to make a lighter copy.
—OR—
Press ▼ to make a darker copy.
Press Menu/Set.
6
Press Mono Start or Colour Start.
8 - 8 MAKING COPIES
Making N in 1 copies or a poster (Page Layout)
(MFC-410CN only)
You can reduce the amount of copies by using the N in 1 copy
feature. This allows you to copy two or four pages onto one page,
allowing you to save paper. It is also possible to create a poster.
When you use the Poster feature your MFC divides your document
into sections, then enlarges the sections so you can assemble them
into a poster.
■ Please make sure Paper Size is set to A4.
■ You can use N in 1 copy feature with 100% copy size only.
■ (P) means Portrait and (L) means Landscape.
1
2
3
Press
(Copy) to illuminate it in green.
Load your document.
Use the dial pad to enter the number of copies you want
(up to 99).
4
5
Press Copy Options and ▲ or ▼ to select Page Layout.
Press Menu/Set.
Press ▲ or ▼ to select 2 in 1 (P), 2 in 1 (L),
4 in 1 (P), 4 in 1 (L), Poster(3 x 3)or Off(1 in 1).
Press Menu/Set.
6
7
Press Mono Start or Colour Start to scan the document.
If you are making a poster, the MFC
scans document and starts printing.
—OR—
If you selected the 2 in 1 or the 4 in
1 option, the MFC scans the page
and then the LCD shows:
Next Page?
1.Yes 2.No
Press 1 to scan the next page.
MAKING COPIES 8 - 9
8
9
Put the next document on the
scanner glass.
Set Next Page
Then Press Set
Press Menu/Set.
Repeat Steps 7 and 8 for each page of the layout.
After all the pages of the document have been scanned,
press 2 to end.
If Glossyhas been selected in the Paper Type setting for N in
1 copies, the MFC will print the images as if Plain paper had
been selected.
■ If you are producing multiple colour copies, N in 1 copies are
not available.
■ For Poster copies, you cannot make more than one copy.
8 - 10 MAKING COPIES
Place document face down in the direction shown below.
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster (3X3)
You can make a poster
size copy of a
photograph.
MAKING COPIES 8 - 11
Changing the default copy settings
You can save the copy settings you use most often by setting them
as default. These settings will remain until you change them again.
Increasing copy speed or quality
1
2
Press Menu/Set, 3, 1.
Press ▲ or ▼ to select Normal, Bestor Fast.
Press Menu/Set.
3
Press Stop/Exit.
Adjusting brightness
1
2
Press Menu/Set, 3, 2.
Press ▲ to make a lighter copy.
—OR—
Press ▼ to make a darker copy.
Press Menu/Set.
3
Press Stop/Exit.
Adjusting contrast
You can change the contrast to help an image look sharper and more
vivid.
1
2
Press Menu/Set, 3, 3.
Press ▲ to increase the contrast.
—OR—
Press ▼ to decrease the contrast.
Press Menu/Set.
3
Press Stop/Exit.
8 - 12 MAKING COPIES
Adjusting colour saturation
1
2
Press Menu/Set, 3, 4.
Press ▲ or ▼ to select Red, Greenor Blue.
Press Menu/Set.
3
Press ▲ to increase the colour saturation.
—OR—
Press ▼ to decrease the colour saturation.
Press Menu/Set.
4
Return to Step 2 to select the next colour.
—OR—
Press Stop/Exit.
MAKING COPIES 8 - 13
Legal limitations
Colour reproductions of certain documents are illegal and may result
in either criminal or civil liability. This memorandum is intended to be
a guide rather than a complete listing of every possible prohibition. In
case of doubt, we suggest that you check with relevant authorities as
to any particular questionable documents.
The following are examples of documents which should not be
copied:
■ Money
■ Bonds or other certificates of indebtedness
■ Certificates of Deposit
■ Armed Forces Service or Draft papers.
■ Passports
■ Postage Stamps (cancelled or uncancelled)
■ Immigration Papers
■ Welfare documents
■ Cheques or Drafts drawn by Governmental Agencies
■ Identification Documents, badges or insignias
■ Licences and Certificates of Title to motor vehicles
Copyrighted works cannot be copied. Sections of a copyrighted work
can be copied for ‘fair use.’ Multiple copies would indicate improper
use.
Works of art should be considered the equivalent of copyrighted
works.
8 - 14 MAKING COPIES
Walk-Up PhotoCapture
Center™
9
Introduction
Even if your MFC is not connected to your computer, you can print
photos directly from the digital camera media. Your Brother MFC
includes five media drives (slots) for use with popular digital camera
media: CompactFlash®, SmartMedia®, Memory Stick®,
SecureDigital™, and xD-Picture Card™.
CompactFlash®
SmartMedia®
Memory Stick®
(Type I only)
SecureDigital™
xD-Picture Card™
The PhotoCapture Center™ feature lets you print digital photos from
your digital camera at high resolution to get photo quality printing.
■ miniSD™ can be used with miniSD™ adapter.
■ Memory Stick Duo™ can be used with Memory Stick Duo™
adapter.
■ Adapters are not included with the MFC. Contact a third
party supplier for adapters.
WALK-UP PHOTOCAPTURE CENTER™ 9 - 1
PhotoCapture Center™ requirements
To avoid error conditions, please remember:
■ The DPOF file on the media card must be in a valid format.
■ The image file extension must be .JPG (Other image file
extensions .JPEG, .TIF, .GIF and so on will not be recognized).
■ Walk-up PhotoCapture Center™ printing must be performed
separately from PhotoCapture Center™ operations using the PC.
(Simultaneous operation is not available.)
■ IBM Microdrive™ is not compatible with the MFC.
■ The MFC can read up to 999 files in a media card.
■ Use only Smart media cards with a 3.3v voltage rating.
■ CompactFlash® Type II is not supported.
When printing the INDEX or IMAGE, the PhotoCapture Center™
will print all the valid images, even if one or more images have
been corrupted. A portion of the corrupted image may be
printed.
Your MFC is designed to read media cards that have been
formatted by a digital camera.
When a digital camera formats a media card it creates a special
folder into which it copies image data. If you need to modify the
image data stored on a media card with your PC, we
recommend that you do not modify the folder structure created
by the digital camera. When saving new or modified image files
to the media card we also recommend you use the same folder
your digital camera uses. If the data is not saved to the same
folder the MFC may not be able to read the file or print the
image.
9 - 2 WALK-UP PHOTOCAPTURE CENTER™
Getting started
Firmly insert the card into the appropriate slot.
SecureDigital™
Memory Stick®
CompactFlash®
xD-Picture Card™
SmartMedia®
PhotoCapture key indications:
■ PhotoCapture light is ON, the media
card is inserted properly.
■ PhotoCapture light is OFF, the media
card is not properly inserted.
■ PhotoCapture light is BLINKING, the
media card is being read or written to.
Do NOT unplug the power cord or remove the media card from
the media drive (slot) while the MFC is reading or writing to the
card (the PhotoCapture key is blinking). You will lose your
data or damage the card.
The MFC can only read one media card at a time so do not insert
more than one card.
WALK-UP PHOTOCAPTURE CENTER™ 9 - 3
The steps below give a brief outline of the Direct Printing
feature. Please see the remaining pages of this chapter for more
detailed instructions.
1
Insert the media card firmly into the media drive (slot).
When you insert your media card
C.Flash Active
Press PhotoCapture key...
into the proper slot, the LCD shows.
The media active message will be shown for 60 seconds and
then disappear. Even in that case, you can enter the
PhotoCapture mode by pressing PhotoCapture.
2
3
Press PhotoCapture.
Print the index that shows thumbnail views of images stored on
your media card. Your MFC will assign an image number to
each thumbnail.
Press ▲ or ▼ to select Print Indexand then press
Menu/Set.
Press Colour Start to start printing the index sheet.
4
To print images, press ▲ or ▼ to select Print Imagesand then
press Menu/Set.
Enter the image number and press Menu/Set.
Press Colour Start to start printing.
You can change the settings for printing images, such as the
Paper Type & Paper Size, Print Size and number of copies.
9 - 4 WALK-UP PHOTOCAPTURE CENTER™
Printing the Index (Thumbnails)
The PhotoCapture Center™ assigns numbers for images (such as
No.1, No.2, No.3, and so on).
It does not recognize any other numbers or file names that your
digital camera or PC have used to identify the pictures. You can print
a thumbnail page (Index page with 6 or 5 images per line). This will
show all the pictures on the media card.
1
2
3
Make sure you have inserted the media card.
Press ▲ or ▼ to select Print Index.
Press Menu/Set.
Press ▲ or ▼ to select 6 Images/Lineor 5 Images/Line.
Press Menu/Set.
Index
Index
5 Images/Line
6 Images/Line
4
Press Colour Start to start printing.
Print time for 5 Images/Line will be slower than 6 Images/Line,
WALK-UP PHOTOCAPTURE CENTER™ 9 - 5
Printing images
Before you can print an individual image, you have to know the
image number.
Print the Index first.
1
2
Make sure you have inserted the media card.
Press ▲ or ▼ to choose Print Images.
Press Menu/Set.
If your media card contains valid DPOF information, the LCD
3
Use the dial pad to enter the image
number that you want to print from
Enter & Set Key
No.:1,3,6
the Index page (Thumbnails).
Press Menu/Set.
Repeat this step until you have entered all the image numbers
that you want to print.
You can enter all the numbers at one time by using the
key for
a comma or the # key for hyphen.
(For example, Enter 1 3 6 - to print images No.1, No.3 and
No.6. Enter 1#5 to print images No.1 to No.5).
4
After you have selected all the image numbers,
press Menu/Set again, and go to Step 5.
—OR—
If you have finished choosing settings, press Colour Start.
9 - 6 WALK-UP PHOTOCAPTURE CENTER™
Paper Type & Paper Size
5
Press ▲ or ▼ to select the type of paper you are using,
Letter Glossy, 10x15cm Glossy, 13x18cm Glossy,
A4 Glossy, Letter Plain, A4 Plain, Letter Inkjet,
A4 Inkjetor 10x15cm Inkjet.
Press Menu/Set.
If you selected Letter or A4, go to Step 6.
If you selected another size, go to Step 7.
—OR—
If you have finished choosing settings, press Colour Start.
Print Size
6
If you selected Letter or A4, press ▲ or ▼ to select the print size
(10 x 8cm, 13 x 9cm, 15 x 10cm, 18 x 13cm, 20 x 15cm
or Max. Size).
Press Menu/Set, and go to Step 7.
—OR—
If you have finished choosing settings, press Colour Start.
Printed Position for A4 paper
1
2
3
4
5
6
10 x 8cm 13 x 9cm 15 x 10cm 18 x 13cm 20 x 15cm Max. Size
The Max. Size is available for MFC-410CN only.
Number of Copies
7
8
Use the dial pad to enter the number of copies you want.
Press Menu/Set.
Press Colour Start to print.
The settings that you want to use with the card will be kept until
you take out the media card from the drive (slot), print images or
press Stop/Exit.
WALK-UP PHOTOCAPTURE CENTER™ 9 - 7
DPOF printing
DPOF stands for Digital Print Order Format.
Major Digital Camera manufacturers (Canon Inc., Eastman Kodak
Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co.
Ltd. and Sony Corporation.) created this standard to make it easier
to print images from a digital camera.
If your digital camera supports DPOF printing, you will be able to
select on the Digital Camera display the images and number of
copies you want to print.
When the memory card (CompactFlash®, SmartMedia®,
Memory Stick®, SecureDigital™ and xD-Picture Card™) containing
DPOF information is put into your MFC, you can print the selected
image easily.
1
Insert your media card into the
proper drive (slot).
C.Flash Active
Press PhotoCapture key...
The media active message will be shown for 60 seconds and
then disappear. Even in that case, you can enter the
PhotoCapture mode by pressing PhotoCapture.
2
3
Press PhotoCapture.
Press ▲ or ▼ to select Print Images.
Press Menu/Set.
4
5
If there is a DPOF file on the card,
the LCD shows:
Select ▲▼ & Set
DPOF Print:Yes
Press ▲ or ▼ to select
DPOF Print:Yes.
Press Menu/Set.
If you want to choose the images and their print options now,
select DPOF Print:No.
6
Press Colour Start to print.
9 - 8 WALK-UP PHOTOCAPTURE CENTER™
Changing the default settings
You can save the PhotoCapture Center™ settings you use most often
by setting them as default. These settings will remain until you
change them again.
Increasing print speed or quality
1
2
Press Menu/Set, 4, 1.
Press ▲ or ▼ to select Normalor Photo.
Press Menu/Set.
3
Press Stop/Exit.
Setting the paper & size
1
2
Press Menu/Set, 4, 2.
Press ▲ or ▼ to select Letter Glossy, 10x15cm Glossy,
13x18cm Glossy, A4 Glossy, Letter Plain, A4 Plain,
Letter Inkjet, A4 Inkjetor 10x15cm Inkjet.
Press Menu/Set.
If you selected Letter or A4, press ▲ or ▼ to select the print size
(10 x 8cm, 13 x 9cm, 15 x 10cm, 18 x 13cm, 20 x 15cm
or Max. Size).
Press Menu/Set.
3
Press Stop/Exit.
The Max. Size is available for MFC-410CN only.
WALK-UP PHOTOCAPTURE CENTER™ 9 - 9
Adjusting brightness
1
2
Press Menu/Set, 4, 3.
Press ▲ to make a lighter print.
—OR—
Press ▼ to make a darker print.
Press Menu/Set.
3
Press Stop/Exit.
Adjusting contrast
You can choose the contrast setting. More contrast will make an
image look sharper and more vivid.
1
2
Press Menu/Set, 4, 4.
Press ▲ to increase the contrast.
—OR—
Press ▼ to decrease the contrast.
Press Menu/Set.
3
Press Stop/Exit.
Colour enhancement (MFC-410CN only)
You can turn on the colour enhancement feature to print more vivid
images. Printing time will be slower.
1
2
Press Menu/Set, 4, 5.
Press ▲ or ▼ to select On.
Press Menu/Set.
—OR—
Select Offand press Menu/Set, then go to Step 5.
If you select On, you can customize the White Balance,
Sharpness or Colour Density.
9 - 10 WALK-UP PHOTOCAPTURE CENTER™
3
Press ▲ or ▼ to select White Balance, Sharpnessor
Color Density.
Press Menu/Set.
4
5
Press ▲ or ▼ to adjust the degree of the setting.
Press Menu/Set.
Press Stop/Exit.
■ White Balance
This setting adjusts the hue of the white areas of an image.
Lighting, camera settings and other influences will effect the
appearance of white. The white areas of a picture may be slightly
pink, yellow or some other colour. By using this adjustment you
can correct this effect and bring the white areas back to pure
white.
■ Sharpness
This setting enhances the detail of an image. It is similar to
adjusting the fine focus on a camera. If the image is not in true
focus and you cannot see the fine details of the picture, then
adjust the sharpness.
■ Colour Density
This setting adjusts the total amount of colour in the image. You
can increase or decrease the amount of colour in an image to
improve a washed out or weak picture.
WALK-UP PHOTOCAPTURE CENTER™ 9 - 11
Cropping
If your photo is too long or wide to fit the available space on your
selected layout, part of the image will be automatically cropped.
The default setting is On. If you want to print the whole image, turn
this setting to Off.
1
2
3
For MFC-210C, press Menu/Set, 4, 5.
For MFC-410CN, press Menu/Set, 4, 6.
Press ▲ or ▼ to select Off(or On).
Press Menu/Set.
Press Stop/Exit.
Cropping:On
Cropping:Off
Borderless
This feature expands the printable area to the edges of the paper.
Printing time will be slightly slower.
1
2
3
For MFC-210C, press Menu/Set, 4, 6.
For MFC-410CN, press Menu/Set, 4, 7.
Press ▲ or ▼ to select Off(or On).
Press Menu/Set.
Press Stop/Exit.
9 - 12 WALK-UP PHOTOCAPTURE CENTER™
Understanding the Error Messages
Once you are familiar with the types of errors that can occur while
you’re using the PhotoCapture Center™, you can easily identify and
troubleshoot any difficulties.
When an error message appears on the LCD, the MFC will beep to
get your attention.
Media Error—This message will appear if you insert a media card
that is either bad or not formatted, or when there is a problem with
the media drive. To clear this error, take out the media card.
No File—This message will appear if you try to access a media
card in the drive (slot) that does not contain a .JPG file.
Out of Memory—This message will appear if you are working with
images that are too large for the MFC’s memory.
WALK-UP PHOTOCAPTURE CENTER™ 9 - 13
Using PhotoCapture Center™ from
your PC
You can access the media card that is in the media drive (slot) of the
MFC from your PC.
(See Using the PhotoCapture Center™ from your PC on page 6-1 in
Software User’s Guide on the CD-ROM or Using the PhotoCapture
Center™ from a Macintosh® (not available for MFC-3240C and
MFC-5440CN) on page 8-45 in the Software User’s Guide on the
CD-ROM.)
Using PhotoCapture Center™ for
scanning documents
You can scan documents and save them onto a media card to
quickly and easily make documents portable. (See Scan to Card (not
available for MFC-3240C, MFC-210C and MFC-5440CN) on page
2-23 in Software User’s Guide on the CD-ROM.)
9 - 14 WALK-UP PHOTOCAPTURE CENTER™
Important information
10
For your safety
To ensure safe operation the supplied three-pin plug must be
inserted only into a standard three-pin electrical socket that is
effectively grounded through the normal household wiring.
The fact that the equipment operates satisfactorily does not imply
that the power is grounded and that the installation is completely
safe. For your safety, if in any doubt about the effective grounding of
the power, consult a qualified electrician.
IT power system (For Norway only)
This product is also designed for IT power system with phase to
phase voltage 230V.
LAN connection (MFC-410CN only)
Caution
Do not connect this product to a LAN connection that is subject to
over-voltages.
International ENERGY STAR® Compliance Statement
®
The purpose of the International ENERGY STAR Program is to
promote the development and popularization of energy-efficient
office equipment.
®
As an ENERGY STAR Partner, Brother Industries, Ltd. has determined
®
that this product meets the ENERGY STAR guidelines for energy
efficiency.
IMPORTANT INFORMATION 10 - 1
Important safety instructions
1
2
3
4
Read all of these instructions.
Save them for later reference.
Follow all warnings and instructions marked on the product.
Unplug this product from the wall socket before cleaning. Do not
use liquid or aerosol cleaners. Use a damp cloth for cleaning.
5
6
Do not use this product near water.
Do not place this product on an unstable cart, stand, or table.
The product may fall, causing serious damage to the product.
7
Slots and openings in the cabinet and the back or bottom are
provided for ventilation; to ensure reliable operation of the
product and to protect it from overheating, these openings must
not be blocked or covered. The openings should never be
blocked by placing the product on a bed, sofa, rug, or other
similar surface. This product should never be placed near or
over a radiator or heater. This product should never be placed
in a built-in installation unless proper ventilation is provided.
8
9
This product should be operated from the type of power source
indicated on the label. If you are not sure of the type of power
available, call your dealer or local power company.
Use only the power cord supplied with this MFC.
This product is equipped with a 3-wire grounded plug, a plug
having a third (grounded) pin. This plug will only fit into a
grounded power outlet. This is a safety feature. If you are unable
to insert the plug into the outlet, call your electrician to replace
your obsolete outlet. Do not defeat the purpose of the grounded
plug.
10 Do not allow anything to rest on the power cord. Do not place
this product where people can walk on the cord.
10 - 2 IMPORTANT INFORMATION
11 Do not place anything in front of the MFC that will block received
faxes. Do not place anything in the path of received faxes.
12 Wait until pages have exited the MFC before picking them up.
13 Unplug this product from the power socket and refer servicing to
Authorized Service Personnel under the following conditions:
■ When the power cord is damaged or frayed.
■ If liquid has been spilled into the product.
■ If the product has been exposed to rain or water.
■ If the product does not operate normally when the operating
instructions are followed. Adjust only those controls that are
covered by the operating instructions. Improper adjustment
of other controls may result in damage and will often require
extensive work by a qualified technician to restore the
product to normal operation.
■ If the product has been dropped or the cabinet has been
damaged.
■ If the product exhibits a distinct change in performance,
indicating a need for service.
14 To protect your product against power surges, we recommend
the use of a power protection device (Surge Protector).
IMPORTANT INFORMATION 10 - 3
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International
Corporation.
© 2004 Brother Industries, Ltd. All rights reserved.
Windows and Microsoft are registered trademarks of Microsoft in the
U.S. and other countries.
Macintosh and TrueType are registered trademarks of Apple
Computer, Inc.
PaperPort and OmniPage OCR are registered trademarks of
ScanSoft, Inc.
Presto! PageManager is a registered trademark of NewSoft
Technology Corporation.
Microdrive is a trademark of International Business Machine
Corporation.
SmartMedia is a registered trademark of Toshiba Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SecureDigital is a trademark of Matsushita Electric Industrial Co.Ltd.,
SanDisk Corporation and Toshiba Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
xD-Picture Card is a trademark of Fujifilm Co.Ltd., Toshiba
Corporation and Olympus Optical Co. Ltd.
Memory Stick Duo and MagicGate are trademarks of Sony
Corporation.
Each company whose software title is mentioned in this manual has
a Software License Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User’s
Guide, the Software User’s Guide, and the Network User’s
Guide (MFC-410CN only) are registered trademarks of their
respective companies.
10 - 4 IMPORTANT INFORMATION
Troubleshootingandroutine
maintenance
11
Troubleshooting
Error messages
As with any sophisticated office product, errors may occur. If this
happens, your MFC identifies the problem and displays an error
message. The most common error messages are shown below.
You can correct most problems by yourself. If you need additional
help, the Brother Solutions Center offers latest FAQs and
troubleshooting tips.
ERROR MESSAGES
ERROR
CAUSE
ACTION
MESSAGE
BT Call Sign
On
ON. You cannot change the
Receive Mode from Manual to
another mode.
Comm.Error
Poor phone line quality caused a
communication error.
Try the call again. If the problem continues, call
the telephone company and ask them to check
your phone line.
Connection
Fail
You tried to poll a fax machine that Check the other fax machine’s polling setup.
is not in Polled Waiting mode.
Cover is Open The scanner cover is not closed
Lift the scanner cover and then close it again.
completely.
Data
Remaining
Print data remains in the MFC’s
memory.
Re-start printing from your computer.
Print data remains in the MFC’s
memory. The USB cable was
unplugged while the computer
was sending the data to the MFC.
Press Stop/Exit. The MFC will cancel the job
and eject the page that is being printed.
Disconnected
The otherperson or other person’s Try to send or receive again.
fax machine stopped the call.
High
Temperature
The print head is too warm.
Allow the MFC to cool down.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 1
ERROR MESSAGES
ERROR
CAUSE
ACTION
MESSAGE
Ink Empty
One or more of the ink cartridges
is empty. The MFC will stop all
Replace the ink cartridges.
available, black and white faxes
will be received into memory. If a
sending machine has a colour fax,
the MFC’s ‘handshake’ will
request that the fax be sent as
black and white. If the sending
machine has the ability to convert
it, the colour fax will be received
into memory as a black and white
fax.
Low
Temperature
The print head is too cold.
Allow the MFC to warm up.
Media Error
The media card is either
corrupted, Improperly formatted,
or there is a problem with the
media card.
Re-insert the card firmly into the slot to make
sure it is in the correct position. If the error
remains, check the media drive by inserting
another media card that you know is working.
Near Empty
One or more of the ink cartridges
are running out of ink. If a sending
machine has a colour fax, the
MFC’s ‘handshake’ will request
that the fax be sent as black and
white. If the sending machine has
the ability to convert it, the colour
fax will be received into memory
as a black and white fax.
Order a new ink cartridge.
No Cartridge
An ink cartridge is not properly
installed.
Take out the ink cartridge and put it in again
seating it properly.
11-24.)
No File
The media card in the media drive Reinsert the correct media card.
does not contain a .JPG file.
No Paper Fed
The MFC is out of paper.
Add paper, and then press Mono Start or
Colour Start.
No
The number you dialled does not
Verify the number and try again.
Response/Busy answer or is busy.
Not
Registered
You tried to access a Speed Dial
number that is not programmed.
Set up the Speed Dial number.
5-1.)
11 - 2 TROUBLESHOOTING AND ROUTINE MAINTENANCE
ERROR MESSAGES
ERROR
CAUSE
ACTION
MESSAGE
Out of Memory The MFC’s memory is full.
(Fax sending or copy operation in process)
Press Stop/Exit and wait until the other
operations in progress finish and then try again.
—OR—
(MFC-410CN only) Clear the data in the
memory. To gain extra memory, you can turn
—OR—
(MFC-410CN only) Print the faxes that are in
the memory.
(Printing operation in process)
Reduce print resolution.
Paper Jam
Wrong Paper
Size
Paper is not the correct size.
Reload the correct size of paper (Letter, Legal
or A4), and then press Mono Start or
Colour Start.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 3
ERROR MESSAGES
ERROR
CAUSE
ACTION
MESSAGE
Unable to
Change
The MFC has a mechanical
problem.
—OR—
A foreign obstacle, such as a clip
or ripped paper, is in the MFC.
Open the scanner cover and remove any
foreign obstacles from inside the MFC. If the
error message continues, please follow the
steps below before disconnecting the MFC so
you will not lose any important messages.
Then, disconnect the MFC from the power
source for several minutes (which will erase all
faxes), and then reconnect it.
Check whether the MFC has faxes in
memory
1.Press Menu/Set, 9, 0, 1.
2.If the MFC has no faxes, disconnect the MFC
from the power source for several minutes
and then reconnect it.
Unable to
Clean
Unable to
Init.
Unable to
Print
Unable to
Scan
—OR—
If faxes are present, you can transfer them to
another fax machine. Go to step 3.
—OR—
For MFC-410CN, you can forward the
remaining faxes to your PC. Please see
Transfer faxes to your PC.
Transfer faxes to another fax machine
If you have not set up your Station ID, you
cannot enter fax transfer mode.
3.Enter the fax number to which faxes will be
forwarded.
4.Press Mono Start.
5.After the faxes are transferred, disconnect
the MFC from the power source for several
minutes and then reconnect it.
You can transfer the Fax Journal report to
another fax machine by pressing Menu/Set, 9,
0, 2 in step 1.
Transfer faxes to your PC (MFC-410CN only)
You can move the faxes from your MFC’s
memory to your PC.
1.Press Menu/Set, 2, 5, 1.
2.Using ▲ or ▼, select PC Fax Receive, and
then press Menu/Set.
The LCD will ask if you want to transfer a fax
to your PC.
3.To transfer all faxes to your PC, press 1.
—OR—
To keep all faxes in the MFC’s memory,
press 2.
4.After the faxes are transferred, disconnect
the MFC from the power source for several
minutes and then reconnect it.
(For details see Using Brother PC-FAX
software on page 5-1 in Software User’s Guide
on the CD-ROM.)
11 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Paper is jammed inside the MFC
1
Remove the Jam Clear Cover. Pull the jammed paper out of the
MFC.
Jam Clear Cover
2
3
Re-insert the Jam Clear Cover.
If you can not pull out the jammed paper, lift the scanner cover
from the right-hand side of the MFC until it locks securely into
the open position.
4
Remove the jammed paper.
Scanner Cover
If the paper is jammed underneath the print head, disconnect
the MFC from the power source so you can move the print head
to take out the paper.
11 - 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE
5
Lift the scanner cover to release the lock. Gently push the
scanner cover support down and close the scanner cover.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 7
If you are having difficulty with your MFC
If you think there is a problem with your MFC, check the chart below
and follow the troubleshooting tips.
The Brother Solutions Center offers the latest FAQs and
troubleshooting tips.
DIFFICULTY
Printing
SUGGESTIONS
No printout
Check the interface cable connection on both the MFC and your
computer.
Check the MFC is plugged in and not in the Power Save condition.
Poor quality print.
Make sure the Printer Driver or Paper Type setting in the menu matches
the type of paper you are using. (See Media Type on page 1-8 in
Make sure your ink cartridges are fresh. Cartridges remain fresh for up
to two years if kept in their original packaging, after that the ink may
become clogged. Cartridge expiration dates are printed on the package.
1-7.)
The recommended environment for your MFC is between 20°C to 33°C.
White horizontal lines appear
in text or graphics.
1-7.)
If horizontal bands appear when using plain paper, use the 'Enhanced
Normal Printing' mode to help avoid banding on some types of plain
paper. In the printer driver 'Basic' tab, click 'Settings', and check
'Enhanced Normal Printing'.
If you continue to have horizontal bands, change the Media Type
selection to 'Slow Drying Paper' in the printer driver 'Basic' tab to help
enhance the print quality.
The MFC prints blank pages.
Characters and lines are
stacked.
Printed text or images are
skewed.
Make sure the paper is loaded properly in the paper tray and the paper
11 - 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE
DIFFICULTY
SUGGESTIONS
Printing (Continued)
Smudged stain at the top
center of the printed page.
Printing appears dirty or ink
seems to run.
on page 1-7.) Don’t handle the paper until the ink is dry.
Stains appear on the reverse
side or at the bottom of the
page.
There are some dense lines.
The printouts are wrinkled.
Check ‘Reverse Order’ in the Basic tab of the printer driver.
In the printer driver ‘Basic’ tab, click the ‘Settings’, and uncheck the
‘Bi-Directional Printing’.
Cannot perform ‘2 in 1 or 4 in 1’ Check that the paper size setting in the application and in the printer
printing.
driver are the same.
Print speed is too slow.
Changing the printer driver setting may improve the print speed.
Highest resolution needs longer data processing, transfer and printing
time. Try the other settings of quality in the printer driver ‘Basic’ tab.
Also, click the ‘Settings’ tab, and make sure you uncheck the Colour
Enhancement.
Borderless printing is slower than normal printing. If you want to print
CD-ROM.)
Colour Enhancement is not
working properly.
If the image data is not full colour in your application (Such as 256
colour), Colour Enhancement will not work. Please use at least 24 bit
colour data with the Colour Enhancement feature.
MFC feeds multiple pages
Check that more than two types of paper are not loaded in the paper tray
at any one time.
neatly.
Machine does not print from
Paint Brush.
Try setting the Display setting to ‘256 colours.’
Machine does not print from
Adobe Illustrator.
Try to reduce the print resolution.
Printing Received Faxes
Condensed print and white
This can be caused by static or interference on the telephone line. You
streaks across the page or the can make a copy using the Mono Start key to see if the same problem
top and bottom of sentences
are cut off.
occurs. If the copy looks good then the problem is probably the phone
line and not your machine.
Vertical black lines when
receiving.
The sender’s scanner may be dirty. Ask the sender to make a copy to
see if the problem is with the sending machine. Try receiving from
another fax machine.
Received colour fax prints only Replace the colour ink cartridges that are empty or nearly empty, and
in black and white.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 9
DIFFICULTY
SUGGESTIONS
Printing Received Faxes (Continued)
off or a single page is printed
on two pages.
Phone Line or Connections
Dialling does not work.
(No dial tone)
Check the MFC is plugged in.
Check for a dial tone. If possible, call your MFC to hear it answer. If there
is still no answer, check the telephone line cord connection and make
sure all telephone connections are secured. If there is no ringing when
you call your MFC, ask your telephone company to check the line.
Receiving Faxes
Cannot receive a fax
Make sure the MFC is in the correct receiving mode for your setup.
If you frequently encounter interference on the phone line, try changing
11-13.)
If you connect your MFC to PBX, PABX, ADSL or ISDN, set the menu
Sending Faxes
Cannot send a fax
Make sure that the Fax
Ask the other party to check that receiving machine has paper.
Print the Transmission Verification Report and check for an error. (See
Transmission Verification
Report says ‘Result:NG’ or
‘Result:ERROR’.
There is probably temporary noise or static on the line. Try sending the
fax again. If you send a PC FAX message and get ‘Result:NG’ on the
Transmission Verification Report, your MFC may be out of memory.
(MFC-410CN only)
problem continues, ask the telephone company to check your phone
line.
If you frequently get transmission error with possible interference on the
phone line, try to change the menu setting of Compatibility to Basic.
If you connect your MFC to PBX, PABX, ADSL or ISDN, set the menu
Poor sending quality.
Try changing your resolution to Fineor S.Fine. Make a copy to check
your MFC’s scanner operation.
Vertical black lines when
sending.
If the copy you made shows the same problem, your scanner is dirty.
11 - 10 TROUBLESHOOTING AND ROUTINE MAINTENANCE
DIFFICULTY
SUGGESTIONS
Handling Incoming Calls
MFC ‘Hears’ Voice as CNG
Tone.
If your MFC is set to Fax Detect ON, it is more sensitive to sounds. Your
MFC may mistakenly interpret certain voices or music on the line as a
calling fax machine and respond with fax receiving tones. Deactivate the
fax by pressing Stop/Exit. Try avoiding this problem by turning Fax
Transferring a Fax Call to the
MFC.
If you answered at the MFC, press Mono Start and hang up
immediately. If you answered on an extension phone, press your Fax
Receive Code (default setting is ( 51). When your MFC answers,
hang up.
Custom features on a single
line.
If you have Call Waiting, Call Waiting/Caller ID, Ring Master, BT’s Call
minder, an alarm system or any other custom feature on a single phone
line with your MFC, it may create a problem sending or receiving faxes.
For example: If you are sending or receiving a fax message while a
custom feature signal comes through on the line, the signal can
temporarily interrupt or disrupt the faxes. Brother’s ECM feature should
help overcome this problem. This condition is related to the telephone
system industry and is common to all devices that send and receive data
on a single, shared line with custom features. If avoiding a slight
interruption is crucial to your business, we recommend a separate
phone line with no custom features.
Copying Difficulties
Cannot make a copy
Make sure that the Copy
Vertical streaks appear in
copies
Sometimes you may see vertical streaks on copies. Clean the scanner.
Poor copy results
Scanning Difficulties
TWAIN/WIA errors appear
while scanning.
Make sure the Brother TWAIN/WIA driver is selected as the primary
source. In PaperPort®, click Scan in the File menu and select the
Brother TWAIN/WIA driver.
Poor scanning results
Software Difficulties
Cannot install software or print Run the Repair MFL-Pro Suite program on the CD-ROM. This program
will repair and reinstall the software.
‘Device Busy’
Make sure the MFC is not showing an error message on the LCD.
‘Connect Failure’
If the MFC is not connected to your PC and you have loaded the Brother
software, the PC will show 'MFC Connect Failure' each time you restart
Windows®. You can ignore this message or you can turn it off as follows.
Double-click "\tool\warnOff.REG" from the supplied CD-ROM.
The Scan key on the MFC's control panel will not work unless you restart
your PC with the MFC connected.
To turn it back on, double-click "\tool\WarnOn.REG" from the supplied
CD-ROM.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 11
DIFFICULTY
SUGGESTIONS
PhotoCapture Center™ Difficulties
Removable Disk does not
work properly.
a)Have you installed the Windows® 2000 update?
If not, do the following:
1. Disconnect the USB cable.
2. Install the Windows® 2000 update. Please see the Quick Setup
Guide. After the installation the PC will be automatically restarted.
3. Wait about 1 minute after you reboot the PC, and then connect the
USB cable.
b)Take out the media card and put it back in again.
c)If you have tried "Eject" from within Windows®, you must take out the
media card before you continue.
d)If an error message appears when you try to eject the media card, it
means the card is being accessed.
Wait a while and then try again.
e)If all of the above do not work, please turn off your PC and MFC, and
then turn them on again.
(You will have to unplug the power cord of the MFC to turn it off.)
Cannot access Removable
Disk from Desktop icon.
(MFC-410CN only)
Make sure you have inserted the media card into the media slot.
Network Difficulties (MFC-410CN only)
I cannot print over the Network Make sure that your MFC is powered on and is On Line and in Ready
7-1.) Then the current settings of the network are printed. Reconnect the
LAN cable to the hub to verify that the cabling and network connections
are good. If possible, try connecting the MFC to a different port on your
hub using a different cable. If the connections are good, the machine
shows LAN Activefor 2 seconds.
Other Difficulties
Incorrect LCD language
11 - 12 TROUBLESHOOTING AND ROUTINE MAINTENANCE
How to change LCD language
You can change the LCD language.
1
2
Press Menu/Set, 0, 0.
Press ▲ or ▼ to select your language.
Press Menu/Set.
3
Press Stop/Exit.
Compatibility
If you are having difficulty sending or receiving a fax due to possible
interference on the phone line, we recommend that you adjust the
Equalization for compatibility. The MFC adjusts the modem speed
for fax operations.
1
2
Press Menu/Set, 2, 0, 2.
Press ▲ or ▼ to select Basic(or
Normal).
Miscellaneous
2.Compatibility
Press Menu/Set.
3
Press Stop/Exit.
■ Basicreduces the modem speed to 9600 bps. Unless
interference is a chronic problem on your phone line, you
may prefer to use it only when needed.
■ Normalsets the modem speed at 14400 bps. (Default)
TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 13
How to improve print quality
Cleaning the print head
To ensure good print quality, the MFC will regularly clean the print
head. You can start the cleaning process manually if needed.
Clean the print head and ink cartridges if you get a horizontal line in
the text or graphics on your printed pages. You can clean Black only
or three colours at a time (Cyan/Yellow/Magenta), or all four colours
at once.
Cleaning the print head consumes ink. Cleaning too often uses ink
unnecessarily.
Caution
Do NOT touch the print head. Touching the print head may cause
permanent damage and may void the print head’s warranty.
1
2
Press Ink Management.
Press ▲ or ▼ to select Cleaning.
Press Menu/Set.
3
Press ▲ or ▼ to select Black, Coloror All.
Press Menu/Set.
The MFC will clean the print head. When cleaning is finished,
the MFC will go back to standby mode automatically.
If you clean the print head at least five times and the print has
not improved, call your Brother dealer for service.
11 - 14 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Checking the print quality
If faded or streaked colours and text appears on your output, some
of the nozzles may be clogged. You can check this by printing the
Print Quality Check Sheet and looking at the nozzle check pattern.
1
2
Press Ink Management.
Press ▲ or ▼ to select Test Print.
Press Menu/Set.
3
4
5
Press ▲ or ▼ to select Print Quality.
Press Menu/Set.
Press Colour Start.
The MFC begins printing the Print Quality Check Sheet.
Follow the instructions given on the sheet to see if the quality is
OK.
Colour block quality check
The LCD shows:
Is Quality OK?
1.Yes 2.No
6
7
Check the quality of the four colour blocks on the sheet.
If all lines are clear and visible, press 1 (Yes), and go to Step 10.
—OR—
If you can see missing short lines as shown below, press 2 (No).
OK
Poor
The LCD will ask you if the print
quality is OK for black and three
colours.
Black OK?
1.Yes 2.No
TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 15
8
9
Press 2 (No) for Black or three
colours with a problem.
Start Cleaning?
1.Yes 2.No
The LCD shows:
Press 1 (Yes).
The MFC will start cleaning the print head.
After cleaning is finished, press Colour Start. The MFC will
start printing the Print Quality Check Sheet again and then
return to step 5.
10 Press Stop/Exit.
If you still see missing ink in this Print Quality Check Sheet, repeat
the cleaning and test print procedures at least five times. If ink is still
missing after the fifth cleaning and test print, replace the ink cartridge
for the clogged colour. (Perhaps the ink cartridge was in your MFC
over six months or the expiration date written on the cartridge
package has passed. Or, the ink may not have been stored properly
before use.)
After replacing the ink cartridge, check it by printing another Print
Quality Check Sheet. If the problem still exists, repeat the cleaning
and test print procedures at least five times for the new ink cartridge.
If ink is still missing, call your Brother dealer for service.
Caution
Do NOT touch the print head. Touching the print head may cause
permanent damage and may void the print head’s warranty.
When an print head nozzle
is clogged the printed
sample looks like this.
After the print headnozzle is
cleaned, the horizontal lines
are gone.
11 - 16 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Checking the printing alignment
You should rarely need to adjust the printing alignment however, if
after transporting the machine your printed text becomes blurred or
images become faded then adjustment may need to be made.
1
2
Press Ink Management.
Press ▲ or ▼ to select Test Print.
Press Menu/Set.
3
4
Press ▲ or ▼ to select Alignment.
Press Menu/Set.
Press Mono Start or Colour Start.
The MFC begins printing the Alignment Check Sheet.
The LCD shows:
Is Alignment OK?
1.Yes 2.No
5
Check the 600 dpi and 1200 dpi test prints to see if number 5
most closely matches number 0. If the number 5 sample of both
the 600 dpi and 1200 dpi are the best matches, press 1 (Yes) to
finish Alignment Check, and go to Step 8.
—OR—
If another test print number is a better match for either 600 dpi
or 1200 dpi, press 2 (No) to select it.
6
7
8
For 600 dpi, press the number of the
test print that most closely matches
the number 0 sample (1-8).
600dpi Adjust
Select Best # 5
For 1200 dpi, press the number of
the test print that most closely
matches the number 0 sample (1-8).
1200dpi Adjust
Select Best # 5
Press Stop/Exit.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 17
Checking the ink volume
You can check the ink that is left in the cartridge.
1
2
Press Ink Management.
Press ▲ or ▼ to select Ink Volume.
Press Menu/Set.
3
Press ▲ or ▼ to select the colour you
want to check.
Ink Volume
Bk:-
+
The LCD shows the ink volume.
4
Press Stop/Exit.
You can check the ink volume from your computer. (See MFC
Remote Setup (not available for DCP-110C, DCP-310CN and
MFC-210C) on page 4-1 in Software User’s Guide on the
CD-ROM or MFC Remote Setup (Mac OS® X 10.2.4 or greater)
(not available for DCP-110C, DCP-310CN and MFC-210C) on
page 8-43 in Software User’s Guide on the CD-ROM.)
11 - 18 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Packing and shipping the MFC
Whenever you transport the MFC, use the packing materials that
came with your MFC. If you do not pack the MFC properly, you could
void your warranty.
Caution
It is important to allow the MFC to ‘park’ the print head after a print
job. Listen carefully to the MFC before disconnecting it from the
power source to ensure that all mechanical noise has stopped. Not
allowing the MFC to complete this parking process may lead to print
problems and possible damage to the print head.
1
2
Lift the scanner cover from the right-hand side of the MFC until
it locks securely into the open position.
Remove all the ink cartridges and attach the protective parts.
When attaching the protective parts,
make sure it clips into place as shown in the diagram.
Caution
If you are not able to find the protective parts, do NOT remove the ink
cartridges before shipping. It is essential that the MFC be shipped
with either the protective parts or the ink cartridges in position.
Shipping without them will cause damage to your MFC and may void
your warranty.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 19
3
Lift the scanner cover to release the lock. Gently push the
scanner cover support and close the scanner cover.
4
Unplug the MFC from the telephone wall socket and remove the
telephone line cord from MFC.
5
6
Unplug the MFC from the electrical socket.
Unplug the USB cable or LAN cable from the MFC, if it is
connected.
7
Wrap the MFC in the bag and place it in the original carton with
the original packing material.
11 - 20 TROUBLESHOOTING AND ROUTINE MAINTENANCE
8
Pack the printed materials in the original carton as shown below.
Do not pack the used ink cartridges in the carton.
9
Close the carton.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 21
Routine maintenance
Cleaning the scanner
Unplug the MFC and lift the document cover. Clean the scanner
glass with isopropyl alcohol on a soft lint-free cloth.
Document
Cover
Clean the glass strip under the film with isopropyl alcohol on a
lint-free cloth.
Glass Strip
11 - 22 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Cleaning the MFC printer platen
■ Be careful not to touch the paper feed star wheels or encoder
film.
■ Be sure to unplug the MFC from the electrical socket before
cleaning the printer platen.
■ If ink is scattered on or around the printer platen be sure to wipe
it off with a soft, dry, lint-free cloth.
Encoder Film
Do NOT Touch!
Printer Platen
Clean Here
Paper Feed Star Wheel
Do NOT Touch!
TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 23
Replacing the ink cartridges
Your MFC is equipped with an ink dot counter. The ink dot counter
automatically monitors the level of ink in each of the 4 cartridges.
When the MFC detects an ink cartridge is running out of ink, the MFC
will notify you with a message on the LCD.
The LCD will inform you which ink cartridge is low or needs replacing.
Be sure to follow the LCD prompts to replace the ink cartridges in the
correct order.
Even though the MFC informs you that an ink cartridge is empty,
there will be a small amount of ink remaining in the ink cartridge. It is
necessary to keep some ink in the ink cartridge to prevent air from
drying out and damaging the print head assembly.
1
Lift the scanner cover from the right-hand side of the MFC until
it locks securely into the open position.
If one or more ink cartridges are empty, for example Black, the
LCD shows Ink Empty Blackand Cover is Open.
2
Pull the ink cartridge hook toward you and remove the ink
cartridge for the colour shown on the LCD.
Ink Cartridge Hook
3
Open the new ink cartridge bag for the colour shown on the
LCD, and then take out the ink cartridge.
11 - 24 TROUBLESHOOTING AND ROUTINE MAINTENANCE
4
Remove the cartridge covers.
Cartridge Cover
DO NOT TOUCH
Do not touch the area shown in the illustration above.
If the cartridge cover comes off when you open the bag the
cartridge will not be damaged.
5
Each colour has its own correct position. Keep the ink cartridge
in an upright position when you insert it into slot. Press down on
the ink cartridge until the hook snaps over it.
New Ink Cartridge
Ink Cartridge Hook
6
Lift the scanner cover to release the lock. Gently push the
scanner cover support down and close the scanner cover.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 25
7
If you replaced an ink cartridge while Near Emptywas
displayed on the LCD, the LCD may ask you to verify that it was
a brand new one. Example: Did You Change Blck? 1.Yes
2.No. For each new cartridge you installed, press 1 on the dial
pad to automatically reset the ink dot counter for that colour. If
the ink cartridge you installed is not a brand new one, please be
sure to select 2.
If you wait until Ink Emptymessage is displayed on the LCD,
the MFC will automatically reset the ink dot counter.
If the Installmessage is on the display after you have
installed ink cartridges, check that the ink cartridges are
installed properly.
WARNING
If ink gets in your eyes, irrigate them with water immediately and call
a doctor if you are concerned.
11 - 26 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Caution
■ Do not remove ink cartridges if you do not need to replace them.
If you do so, it may reduce the ink quantity and the MFC will not
know the quantity of ink left in the cartridge.
■ Do not touch the cartridge insertion slots. If you do so, the ink
may stain your skin.
■ If ink stains your skin or clothing, wash with soap or detergent
immediately.
■ If you install an ink cartridge in the wrong colour position, you
must clean the print head several times before you start printing
(after correcting the cartridge installation) because the colours
were mixed.
■ Once you open an ink cartridge, install it in the MFC and use it up
within six months of installation. Use unopened ink cartridges by
the expiration date written on the cartridge package.
■ Do not dismantle or tamper with the ink cartridge, this can cause
the ink to leak out of the cartridge.
■ Brother multifunction machines are designed to work with ink of
a particular specification and work to a level of optimum
performance when used with genuine Brother ink cartridges.
Brother cannot guarantee this optimum performance if ink or ink
cartridges of other specifications are used. Brother does not
therefore recommend the use of cartridges other than genuine
Brother cartridges with this machine or the refilling of empty
cartridges with ink from other sources. If damage is caused to the
print head or other parts of this machine as a result of the use of
ink or ink cartridges other than genuine Brother products due to
the incompatibility or lack of suitability of those products with this
machine, any repairs required as a result will not be covered by
the warranty.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 27
Appendix A
A
Telephone services
BT Call Sign (For U.K. Only)
This MFC feature lets you use the BT Call Sign subscriber service
which allows you to have at least two separate telephone numbers
on one phone line. Each phone number has its own distinctive
ringing pattern, so you know which phone number is ringing. This is
one way you can have a separate phone number for your MFC.
Your MFC has a BT Call Sign compatible distinctive ringing function,
allowing you to dedicate a second phone number (on the same
phone line) just for receiving faxes.
You can switch BT Call Sign off temporarily, then turn it back on.
When you get a new fax number, make sure you reset this
function. The MFC will automatically answer incoming calls that
use your new fax number.
When you set the BT Call Sign feature to ON, the receive mode
is set to Manualautomatically. Manualmode will not respond
to incoming telephone calls, since the number you use for
telephone calls will use the normal ring pattern.
To enable the MFC to work with BT Call Sign
(Only with your external phone)
1
Press Menu/Set, 2, 0, 3.
The screen displays the current setting of this feature.
Press ▲ or ▼ to select On(or Off).
Press Menu/Set.
2
3
4
Press Stop/Exit.
If you turn off BT Call Sign, receive mode stays Manual. You
need to set receive mode again.
A - 1 APPENDIX A
Advanced receiving operations
Operation from extension telephones
If you answer a fax call on an extension telephone, or an external
telephone into the correct socket on the MFC, you can make your
MFC take the call by using the Fax Receive Code. When you press
If the MFC answers a voice call and pseudo/double-rings for you to
take over, use the Telephone Answer Code #51to take the call at an
If you answer a call and no one is on the line, you should assume that
you’re receiving a manual fax.
■ Press 51 and wait for the chirp or until the MFC’s LCD displays
Receiving, and then hang up.
Your caller will have to press Start to send the fax.
For Fax/Tel mode only
When the MFC is in Fax/Tel mode, it will use the F/T Ring Time
(pseudo/double-ringing) to alert you to pick up a voice call.
Lift the external telephone's handset, and then press Tel/R to
answer.
If you’re at an extension phone, you’ll need to lift the handset during
the F/T Ring Time and then press #51 between the pseudo/double
rings. If no one is on the line, or if someone wants to send you a fax,
send the call back to the MFC by pressing 51.
Fax/Tel mode in the power save condition
Fax/Tel mode does not work in the power save condition. The MFC
will not answer telephone or fax calls and will keep ringing.
If you are at an external or extension phone, lift the handset of the
extension phone and talk. If you hear fax tones, hold the handset
until Fax Detect activates your MFC. If the other party says they want
to send you a fax, activate the MFC by pressing 51.
APPENDIX A A - 2
Using a cordless external handset
If the base unit of your cordless telephone is connected (see page
A-4) and you typically carry the cordless handset elsewhere, it is
easier to answer calls during the Ring Delay. If you let the MFC
answer first, you will have to go to the MFC so you can press Tel/R
to transfer the call to the cordless handset.
Changing the remote codes
Remote Codes might not work with some telephone systems. The
preset Fax Receive Code is 51. The preset Telephone Answer
Code is #51.
If you are always disconnected when accessing your external
TAD remotely, try changing the Fax Receive Code and
Telephone Answer Code to another three-digit code (such as
### and 998).
1
2
3
If it is not illuminated in green, press
Press Menu/Set, 2, 1, 4.
Press ▲ or ▼ to select On(or Off).
Press Menu/Set.
(Fax).
4
5
6
Enter the new Fax Receive Code.
Press Menu/Set.
Enter the new Telephone Answer Code.
Press Menu/Set.
Press Stop/Exit.
A - 3 APPENDIX A
Connecting an external telephone answering
device (TAD)
Sequence
You may choose to connect an additional answering device.
However, when you have an external TAD on the same telephone
line as the MFC, the TAD answers all calls and the MFC “listens” for
fax calling (CNG) tones. If it hears them, the MFC takes over the call
and receives the fax. If it does not hear CNG tones, the MFC lets the
TAD continue playing your outgoing message so your caller can
leave you a voice message.
The TAD must answer within four rings (the recommended setting is
two rings). The MFC cannot hear CNG tones until the TAD has
answered the call, and with four rings there are only 8 to 10 seconds
of CNG tones left for the fax “handshake”. Make sure you carefully
follow the instructions in this guide for recording your outgoing
message. We do not recommend using the toll saver feature on your
external answering machine if it exceeds five rings.
If you do not receive all your faxes, reduce the Ring Delay
setting on your external TAD.
A - 5 APPENDIX A
Do not connect a TAD elsewhere on the same phone line.
TAD
TAD
When you are using a TAD, the LCD shows Telephone.
Connections
The external TAD must be connected as shown above.
1
Set your external TAD to one or two rings. (The MFC’s Ring
Delay setting does not apply.)
2
3
4
Record the outgoing message on your external TAD.
Set the TAD to answer calls.
Set the Receive Mode to External TAD.
APPENDIX A A - 6
Recording outgoing message (OGM) on an external TAD
Timing is important in recording this message. The message sets up
the ways to handle both manual and automatic fax reception.
1
Record 5 seconds of silence at the beginning of your message.
(This allows your MFC time to listen for the fax CNG tones of
automatic transmissions before they stop.)
2
Limit your speaking to 20 seconds.
We recommend beginning your OGM with an initial 5-second
silence because the MFC cannot hear fax tones over a resonant
or loud voice. You may try omitting this pause, but if your MFC has
trouble receiving, then you must re-record the OGM to include it.
A - 7 APPENDIX A
Using extension telephones (For U.K. only)
It may be that your premises are already wired with parallel extension
telephones, or you intend to add extension telephones to your line,
in addition to your MFC. While the simplest arrangement is
straightforward parallel connection, there are some reasons as to
why this arrangement will cause unsatisfactory service, the most
obvious of which is inadvertent interruption of a facsimile
transmission by someone picking up an extension telephone in order
to make an outgoing call. Additionally, Fax receive code may not
operate reliably in such a simple configuration.
This MFC may also be set to make a delayed transmission (i.e. a
transmission at a pre-set time). This pre-set job may coincide with
someone picking up an extension handset.
Such problems can easily be eliminated however, if you arrange
modification of your extension wiring circuit, such that extension
devices are connected “downstream” of your MFC, in a master/slave
configuration (see fig. 2 on next page). In such a configuration, this
MFC can always detect whether a telephone is in use, thus it will not
attempt to seize the line during that time. This is known as “telephone
off-hook detection.”
The inadvisable configuration is shown in figure 1 on the next page,
and the recommended master/slave configuration is shown in figure
2.
This new connection configuration can be arranged by contacting
BT, Kingston upon Hull Telecommunications, your PABX maintainer
or a qualified telephone installation company as appropriate. Simply
explained, the extension telephone circuit should be terminated on a
normal modular plug (BT 431A style), which in turn should be
inserted into the modular socket of the white “T”-shaped connector
provided as part of the line cord assembly.
APPENDIX A A - 8
EXTENSION
SOCKET
EXTENSION
SOCKET
MASTER
SOCKET
INCOMING
LINE
FAX
INADVISABLE CONNECTION OF EXTENSION SOCKETS
Fig. 1.
DISCONNECT
EXTENSION
SOCKET
EXTENSION
SOCKET
MASTER
SOCKET
INCOMING
LINE
FAX
FAX MACHINE MUST BE PLUGGED
INTO MASTER SOCKET
RECOMMENDED CONNECTION OF EXTENSION SOCKETS
Fig. 2.
These phones are now connected as external devices as per
page A-4, because they are connected to the fax machine via
the T-connector.
A - 9 APPENDIX A
Multi-line connections (PBX)
Most offices use a central telephone system. While it is often
relatively simple to connect the MFC to a key system or a PBX
(Private Branch Exchange), we suggest that you contact the
company that installed your telephone system and ask them to
connect the MFC for you. It is advisable to have a separate line for
the MFC.
If the MFC is to be connected to a multi-line system, ask your installer
to connect the unit to the last line on the system. This prevents the
unit from being activated each time a telephone call is received.
If you are installing the MFC to work with a PBX
1
It is not guaranteed that the unit will operate properly under all
circumstances with a PBX. Any cases of difficulty should be
reported first to the company that handles your PBX.
2
If all incoming calls will be answered by a switchboard operator,
it is recommended that the Receive Mode be set to Manual. All
incoming calls should initially be regarded as telephone calls.
Custom features on your phone line
If you have Voice Mail, Call Waiting, Call Waiting/Caller ID,
RingMaster, an answering service, an alarm system or other custom
feature on one phone line it may create a problem with the operation
APPENDIX A A - 10
Appendix B
B
On-screen programming
Your MFC is designed to be easy to use with LCD on-screen
programming using the navigation keys. User-friendly programming
helps you take full advantage of all the menu selections your MFC
has to offer.
Since your programming is done on the LCD, we have created
step-by-step on-screen instructions to help you program your MFC.
All you need to do is follow the instructions as they guide you through
the menu selections and programming options.
Menu table
You can probably program your MFC without the User’s Guide if you
you understand the menu selections and options that are found in the
MFC’s programs.
You can program your MFC by pressing Menu/Set, followed by
the menu numbers.
For example to set Fax Resolutionto Fine:
Press Menu/Set, 2, 2, 2 and ▲ or ▼ to select Fine.
Press Menu/Set.
Memory storage
If there is a power failure, you will not lose your menu settings
because they are stored permanently. Temporary settings (such as
Contrast, Overseas Mode, and so on) will be lost. You may also have
to reset the date and time.
B - 1 APPENDIX B
Navigation keys
Access the menu
Go to the next menu level
Accept an option
Scroll through the current
menu level
Go back to the previous menu
level
Exit the menu
You can access the menu mode by pressing Menu/Set.
When you enter the menu, the LCD scrolls.
Press 1 for General Setup menu
—OR—
Select ▲▼ & Set
1.General Setup
Press 2 for Fax menu
—OR—
Select ▲▼ & Set
2.Fax
Press 3 for Copy menu
Select ▲▼ & Set
3.Copy
Press 0 for Initial Setup
Select ▲▼ & Set
0.Initial Setup
You can scroll more quickly through each menu level by pressing the
arrow for the direction you want: ▲ or ▼.
Select an option by pressing Menu/Set when that option appears on
the LCD.
The LCD will then show the next menu level.
Press ▲ or ▼ to scroll to your next menu selection.
Press Menu/Set.
When you finish setting an option, the LCD shows Accepted.
APPENDIX B B - 2
to
to
accept
exit
Select & Set
Select & Set
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Sets the time to
Page
1.General
Setup
1.Mode Timer
—
5 Mins
2 Mins
1 Min
30 Secs
0 Sec
Off
2-4
return to Fax mode.
2.Paper Type
—
—
Plain
Sets the type of
paper in the paper
tray.
2-4
2-5
Inkjet
Glossy
Transparency
3.Paper Size
Letter
Legal
A4
Sets the size of the
paper in the paper
tray.
A5
10x15cm
4.Volume
1.Ring
High
Med
Low
Off
Adjusts the ring
volume.
2-5
2-6
2-6
2.Beeper
3.Speaker
High
Med
Low
Off
Adjusts the volume
level of the beeper.
High
Med
Low
Off
Adjusts the speaker
volume.
5.Auto
Daylight
—
—
On
Off
Changes for Daylight 2-7
Savings Time
automatically.
6.P.Save
Fax
Customizes the
1-5
Setting
Receive:On
Power Save key not
to receive fax in
Power Save mode.
Fax
Receive:Off
7.LCD
Contrast
—
Light
Adjust the contrast of 2-7
LCD.
Dark
The factory settings are shown in Bold.
B - 3 APPENDIX B
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
2.Fax
1.Setup
Receive
(In Fax mode
only)
1.Ring Delay 01-04(02)
Sets the number of
rings before the MFC
answers in Fax Only
or Fax/Tel mode.
4-2
(UK only)
00-05(02)
(Nordic
countries only)
2.F/T Ring
Time
70 Sec
40 Sec
30 Sec
20 Sec
Sets the
4-3
4-4
pseudo/double-ring
time in Fax/Tel
mode.
3.Fax Detect On
Off
Receives fax
messages without
pressing the Mono
Start or Colour Start
key.
4.Remote
Code
On
You can answer all
calls at an extension
or external phone
and use codesto turn
the MFC on or off.
You can personalize
these codes.
A-3
(
Off
51, #51)
5.Auto
Reduction
On
Off
Reduces the size of
incoming faxes.
4-5
4-6
6.Memory
Receive
On
Off
Automatically stores
any incoming faxes
in its memory if it runs
out of paper.
7.Polling RX Standard
Sets up your MFC to 4-7
poll another fax
machine.
(MFC-410CN
only)
Secure
Timer
2.Setup Send 1.Contrast
(In Fax mode
only)
Auto
Light
Dark
Changes the
lightnessordarkness
of faxes you send.
3-5
3-6
2.Fax
Resolution
Standard
Fine
Sets the default
resolution for
outgoing faxes.
S.Fine
Photo
3.Delayed
Fax
—
Set the time of day in 3-12
24 hour format that
the delayed faxes will
be sent.
(MFC-410CN
only)
The factory settings are shown in Bold.
APPENDIX B B - 4
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
2.Fax
(Continued)
2.Setup Send 4.Batch TX
On
Combines delayed
faxes to the same fax
number at the same
time of day into one
transmission.
3-13
(In Fax mode
only)
(MFC-410CN
only)
Off
(Continued)
3.Real Time
TX
Off
You can send a fax
without using the
memory.
3-8
On
(MFC-210C
only)
Next Fax Only
5.Real Time
TX
(MFC-410CN
only)
6.Polled TX
(MFC-410CN
only)
Standard
Secure
Sets up the
3-13
3-11
document on your
MFC to be retrieved
by another fax
machine.
4.Overseas
Mode
On
If you are having
difficulty sending
faxes overseas, set
this to On.
Off
(MFC-210C
only)
7.Overseas
Mode
(MFC-410CN
only)
0.Scan Size
Letter
Adjust the scan area 3-17
of the scanner glass
to the size of the
A4
document.
3.Set
Quick-Dial
1.Speed-Dial
—
—
Stores Speed-Dial
numbers, so you can
dial by pressing only
a few keys (and
Start).
5-1
2.Setup
Groups
Sets up a Group
number for
Broadcasting.
5-3
7-1
4.Report
1.XMIT Report On
Initial setup for
Setting
Transmission
Verification Report
and Journal Report.
On+Image
Off
Off+Image
2.Journal
Period
Every 7 Days
Every 2 Days
Every 24 Hours
Every 12 Hours
Every 6 Hours
Every 50 Faxes
Off
7-2
The factory settings are shown in Bold.
B - 5 APPENDIX B
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
2.Fax
(Continued)
5.RemoteFax 1.Forward/
Off
Sets the MFC to
forward fax
6-2
Opt
Store
Fax Forward
Fax Storage
PC Fax Receive
messages, to store
incoming faxes in the
memory (so you can
retrieve them while
you are away from
your MFC), or to send
faxes to your PC.
(MFC-410CN
only)
2.Remote
Access
---
—
—
You must set your
own code for Remote
Retrieval.
6-3
3.Print
Document
Printsincomingfaxes 4-5
stored in the
memory.
5.Remaining
Jobs
—
Checks which jobs
are in the memory
and lets you cancel
selected jobs.
3-9
(MFC-210C
only)
6.Remaining
Jobs
(MFC-410CN
only)
0.Miscellaneous 1.TX Lock
—
Prohibits most
functions except
receiving faxes.
3-15
2.Compatibility Normal
Basic
Adjust the
11-13
Equalization for
transmission
problems.
3
.
BT Call
On
Use with BT Call
Sign.
A-1
—
Sign
Off
(U.K. Only)
3
.Distinctive
—
See Danish User‘s
Guide included on
the CD-ROM.
(Denmark Only)
3.Copy
1.Quality
—
Best
Selects the Copy
resolution for your
type of document.
8-12
Normal
Fast
2.Brightness
—
—
-
-
-
-
-
+
+
+
+
+
Adjusts the
brightness.
8-12
8-12
3.Contrast
-
-
-
-
-
+
+
+
+
+
Adjusts the contrast
for copies.
The factory settings are shown in Bold.
APPENDIX B B - 6
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
3.Copy
(Continued)
4.Color
Adjust
1.Red
R:-
R:-
R:-
R:-
R:-
+
+
+
+
+
Adjusts the amount
of Red in copies.
8-13
2.Green
3.Blue
G:-
G:-
G:-
G:-
G:-
+
+
+
+
+
Adjusts the amount
of Green in copies.
B:-
B:-
B:-
B:-
B:-
+
+
+
+
+
Adjusts the amount
of Blue in copies.
4
.
PhotoCapture 1.Print
—
—
Normal
Selects the print
quality.
9-9
9-9
Quality
Photo
2.Paper &
Letter Glossy
10x15cm Glossy
13x18cm Glossy
A4 Glossy
Selects the paper
and print size.
Size
Letter Plain
A4 Plain
Letter Inkjet
A4 Inkjet
10x15cm Inkjet
3.Brightness
—
—
-
-
-
-
-
+
+
+
+
+
Adjusts the
brightness.
9-10
4.Contrast
-
-
-
-
-
+
+
+
+
+
Adjusts the contrast. 9-10
The factory settings are shown in Bold.
B - 7 APPENDIX B
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
4
.
PhotoCapture 5.Color
Color
Enhance:On
Color
1.White
Balance
Adjusts the hue of the 9-10
white areas.
Enhance
(MFC-410CN
only)
(Continued)
-
-
-
-
-
+
+
+
+
+
Enhance:Off
2.Sharpness
Enhances the detail
of the image.
-
-
-
-
-
+
+
+
+
+
3.Color
Density
Adjusts the total
amount of colour in
the image.
-
-
-
-
-
+
+
+
+
+
5.Cropping
—
On
Crops the image
9-12
around the margin to
fit the paper size or
print size. Turn this
feature Off if you
want to print whole
images or prevent
unwanted cropping.
(MFC-210C
only)
6.Cropping
(MFC-410CN
only)
Off
6.Borderless
(MFC-210C
only)
—
On
Off
Expands the
printable area to fit
the edges of the
paper
9-12
7.Borderless
(MFC-410CN
only)
8.Scan to
Card
1.Quality
B/W 200x100 dpi Selects the Scan
2-25*1
resolution for your
type of document.
B/W 200 dpi
Color 150 dpi
Color 300 dpi
Color 600 dpi
(MFC-410CN
only)
2.B/W File
Type
TIFF
Selects the default
file format for black
and white scanning.
2-26*1
2-27*1
PDF
3.ColorFile
Type
PDF
Selects the default
file format for colour
scanning.
JPEG
The factory settings are shown in Bold.
*1 See the complete Software User’s Guide on the CD-ROM.
APPENDIX B B - 8
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
5.LAN
(MFC-410CN
only)
1.Setup
TCP/IP
1.BOOT
Method
Auto
You can choose the
BOOT method that
best suits you needs.
Static
RARP
BOOTP
DHCP
2.IP Address [000-255].
[000-255].
Enter the IP address.
[000-255].
[000-255]
3.Subnet
Mask
[000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet
mask.
See
Network
User’s
Guide
on the
CD-ROM
4.Gateway
[000-255].
[000-255].
[000-255].
[000-255]
Enter the Gateway
address.
5.Host Name
BRN_XXXXXX
Enter the Host name.
6.WINS
Config
Auto
Static
You can choose the
WINS configuration
mode.
7.WINS
Server
(Primary)
Specifies the IP
000.000.000.000 address of the
primary or secondary
server.
8.DNS Server (Primary)
Specifies the IP
000.000.000.000 address of the
primary or secondary
server.
9.APIPA
On
Automatically
allocates the IP
address from the
link-local address
range.
Off
The factory settings are shown in Bold.
B - 9 APPENDIX B
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
5.LAN
(MFC-410CN
only)
2.Setup
Misc.
1.Ethernet
Auto
Selects Ethernet link
mode.
See
Network
User’s
Guide
on the
CD-ROM
100B-FD
100B-HD
10B-FD
10B-HD
(Continued)
2.Time Zone
GMT+0:00
Sets the time zone
for your country.
0.Factory
Reset
—
—
Restore all network
settings to factory
default.
5.Print
Reports
1.Help List
—
—
—
—
—
—
You can print these
lists and reports.
7-3
2.Quick-Dial
(MFC-210C
only)
3.Fax
6.Print
Journal
Reports
4.XMIT
Verify
—
—
—
—
(MFC-410CN
only)
5.User
Settings
(MFC-410CN
only)
6.Network
Config
—
—
—
(MFC-410CN
only)
0.Initial
Setup
1.Receive
Mode
Fax Only
Fax/Tel
You can choose the
receive mode that
best suits your
needs.
4-2
External TAD
Manual
2.Date/Time
3.Station ID
4.Tone/Pulse
—
—
—
—
Puts the date and
time on the LCD and
in headings of faxes
you send.
2-1
2-2
2-1
Fax:
Program your name
and fax number to
appear on each page
you fax.
Name:
Tone
Selects the dialling
mode.
(Excluding
Nordic
Pulse
countries)
The factory settings are shown in Bold.
APPENDIX B B - 10
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
0.Initial
Setup
5.PhoneLine
Set
—
Normal
PBX
Select the phone line 2-3
type.
(Continued)
ADSL
ISDN
0.Local
—
—
Czech
Allows you to change 11-13
the LCD Language
for your country.
Language
(For Czech and
Hungarian)
Hungar.
English
0.Local
Language
(For
Norweg.
Swedish
Danish
Norwegian,
Swedish,
Danish and
Finnish)
Finnish
English
The factory settings are shown in Bold.
B - 11 APPENDIX B
Entering Text
When you are setting certain menu selections, such as the Station
ID, you may need to type text into the MFC. Most number keys have
three or four letters printed above them. The keys for 0, # and
not have printed letters because they are used for special
characters.
do
By pressing the appropriate number key repeatedly, you can access
the character you want.
Press Key
one time
two times
three times
four times
2
3
4
5
6
7
8
9
A
D
G
J
B
E
H
K
N
Q
U
X
C
F
I
2
3
4
5
6
S
8
Z
L
M
P
T
O
R
V
Y
W
Inserting spaces
To enter a space in the fax number, press
numbers. To enter a space in the name, press
characters.
once between
twice between
Making corrections
If you entered a letter incorrectly and want to change it, press
move the cursor under the incorrect character. Then press
Stop/Exit. All letters above and to the right of the cursor will be
to
deleted. Re-enter the correct character. You can also back up and
type over incorrect letters.
Repeating letters
If you need to enter a character that is on the same key as the
previous character, press
you press the key again.
to move the cursor to the right before
APPENDIX B B - 12
Glossary
G
Auto Reduction Reduces the size of incoming faxes.
Automatic fax transmission Sending a fax without picking up the
handset of an external phone.
Automatic Redial A feature that enables your MFC to redial the last
fax number after five minutes if the fax did not go through because
the line was busy.
Backup Print Your MFC prints a copy of every fax that is received
and stored in memory.
This is a safety feature so you will not lose messages during a
power failure.
Batch Transmission (MFC-410CN only) (Black and white faxes
only) As a cost saving feature, all delayed faxes to the same fax
number will be sent as one transmission.
Beeper Volume Volume setting for the beep when you press a key
or make an error.
Brightness Changing the Brightness makes the whole image
lighter or darker.
Broadcasting The ability to send the same fax message to more
than one location.
Cancel Job Cancels a programmed job, like Delayed Fax or
Polling.
CNG tones The special tones (beeps) sent by fax machines during
automatic transmission to tell the receiving machine that a fax
machine is calling.
Coding method Method of coding the information contained in the
document. All fax machines must use a minimum standard of
Modified Huffman (MH). Your MFC is capable of greater
compression methods, Modified Read (MR), Modified Modified
Read (MMR) and JPEG, if the receiving machine has the same
capability.
Communication error (or Comm. Error) An error during fax
sending or receiving, usually caused by line noise or static.
GLOSSARY G - 1
Compatibility group The ability of one fax unit to communicate
with another. Compatibility is assured between ITU-T Groups.
Contrast Setting to compensate for dark or light documents, by
making faxes or copies of dark documents lighter and light
documents darker.
Colour Enhancement (MFC-410CN only) Adjusts the colour inthe
image for better print quality by improving sharpness, white
balance and colour density.
Delayed Fax (MFC-410CN only) Sends your fax at a specified later
time that day.
Dual Access Your MFC can scan outgoing faxes or scheduled jobs
into memory at the same time it is sending a fax or receiving or
printing an incoming fax.
ECM (Error Correction Mode) Detects errors during fax
transmission and resends the pages of the fax that had an error.
Extension phone A telephone on the fax number that is plugged
into a separate wall socket.
External phone A TAD (telephone answering device) or telephone
that is connected to your MFC.
F/T Ring Time The length of time that the Brother MFC rings (when
the Receive Mode setting is Fax/Tel) to notify you to pick up a
voice call that it answered.
Fax Detect Enables your MFC to respond to CNG tones if you
interrupt a fax call by answering it.
Fax Forwarding (MFC-410CN only) Sends a fax received into the
memory to another pre-programmed fax number.
Fax Journal Lists information about the last 200 incoming and
outgoing faxes. TX means Transmit. RX means Receive.
Fax Receive Code Press this code ( 5 1) when you answer a fax
call on an extension or external phone.
Fax Storage (MFC-410CN only) You can store faxes in memory.
Fax tones The signals sent by sending and receiving fax machines
while communicating information.
G - 2 GLOSSARY
Fax/Tel You can receive faxes and telephone calls. Do not use this
mode if you are using a telephone answering device (TAD).
Fine resolution Resolution is 203 x 196 dpi. It is used for small print
and graphs.
Gray scale The shades of gray available for copying and faxing
photographs.
Group number A combination of Speed-Dial numbers that are
stored in a Speed-Dial location for Broadcasting.
Help list A printout of the complete Menu table that you can use to
program your MFC when you do not have the User’s Guide with
you.
Journal Period The pre-programmed time period between
automatically printed Fax Journal Reports. You can print the Fax
Journal on demand without interrupting the cycle.
LCD (liquid crystal display) The display screen on the MFC that
shows interactive messages during On-Screen Programming and
shows the date and time when the MFC is idle.
Manual fax When you lift the handset of your external telephone so
you can hear the receiving fax machine answer before you press
Mono Start or Colour Start to begin transmission.
Menu mode Programming mode for changing your MFC’s settings.
OCR (optical character recognition) The bundled ScanSoft®
OmniPage® software application converts an image of text to text
you can edit.
Out of Paper Reception Receives faxes into the MFC’s memory
when the MFC is out of paper.
Overseas Mode Makes temporary changes to the fax tones to
accommodate noise and static on overseas phone lines.
Pause Allows you to place a 3.5 second delay in the dialling
sequence stored on Speed-Dial numbers. Press Redial/Pause
as many times as needed for longer pauses.
PhotoCapture Center™ Allows you to print digital photos from your
digital camera at high resolution for photo quality printing.
Photo resolution A resolution setting that uses varying shades of
gray for the best representation of photographs.
GLOSSARY G - 3
Polling (MFC-410CN only) The process of a fax machine calling
another fax machine to retrieve waiting fax messages.
Pulse A form of rotary dialling on a telephone line.
Quick Dial List A listing of names and numbers stored in
Speed-Dial memory, in numerical order.
Real Time Transmission When memory is full, you can send faxes
in real time.
Remaining jobs You can check which jobs are waiting in memory
and cancel jobs individually.
Remote Access Code (MFC-410CN only) Your own four-digit
code (--- ) that allows you to call and access your MFC from a
remote location.
Remote Retrieval Access (MFC-410CN only) The ability to
access your MFC remotely from a touch tone phone.
Resolution The number of vertical and horizontal lines per inch.
See: Standard, Fine, Super Fine and Photo.
Ring Delay The number of rings before the MFC answers in
Fax Onlyand Fax/Telmode.
Ring Volume Volume setting for the MFC’s ring.
Scanning The process of sending an electronic image of a paper
document into your computer.
Scan to Card (MFC-410CN) You can scan a black and white or
colour document into a Media Card. Black and white images will
be in TIFF or PDF file format and colour images may be in PDF or
JPEG file format.
Search An electronic, alphabetical listing of stored Speed-Dial and
Group numbers.
Speed-Dial A pre-programmed number for easy dialling. You must
press the Search/Speed Dial, #, and the two digit code, and
Mono Start or Colour Start to start the dialling process.
Standard resolution 203 x 97 dpi. It is used for regular size text
and quickest transmission.
G - 4 GLOSSARY
Station ID The stored information that appears on the top of faxed
pages. It includes the sender’s name and fax number.
Super Fine resolution 392 x 203 dpi. Best for very small print and
line art.
TAD (telephone answering device) You can connect an external
TAD to your MFC.
Temporary settings You can select certain options for each fax
transmission and copy without changing the default settings.
Tone A form of dialling on the telephone line used for Touch Tone
telephones.
Transmission The process of sending faxes over the phone lines
from your MFC to the receiving fax machine.
User Settings (MFC-410CN only) A printed report that shows the
current settings of the MFC.
Xmit Report (Transmission Verification Report) A listing for
each transmission, that shows its date, time and number.
GLOSSARY G - 5
Specifications
S
Product description
General
Memory Capacity
8 MB (MFC-210C)
16 MB (MFC-410CN)
Paper Tray
100 Sheets (80 g/m2)
Printer Type
Print Method
Ink Jet
Piezo with 74 × 5 nozzles
LCD (Liquid Crystal
Display)
16 characters × 1 line (MFC-210C)
16 characters × 2 lines (MFC-410CN)
Power Source
220 - 240V 50/60Hz
(MFC-210C)
Power Consumption
PowerSave
Mode:
Under 3.5 watts
6.9 Wh or less (25°C)
20 Wh or less
Standby:
Operating:
(MFC-410CN)
PowerSave
Mode:
Under 4 watts
Standby:
9 Wh or less (25°C)
19 Wh or less
Operating:
Dimensions
135 mm
361 mm
373 mm
322 mm
345 mm
400 mm
S - 1 SPECIFICATIONS
Weight
Noise
5 kg
Operating:
42.5 to 51 dB*
* It depends on printing conditions
Temperature
Humidity
Operating:
10 - 35°C
Best Print
Quality:
20 - 33°C
Operating:
20 to 80% (without condensation)
Best Print
Quality:
20 to 80% (without condensation)
Print media
Paper Input
Paper Tray
■
Paper type:
Plain paper, inkjet paper (coated paper), glossy
paper*2, transparencies*1*2 and envelopes
■
Paper size:
Letter, Legal*3, Executive, A4, A5, A6, JIS_B5,
envelopes (commercial No.10, DL, C5,
Monarch, JE4), Photo card, Index card and
Post card.
■
Maximum paper tray capacity: Approx. 100
sheets of 80 g/m2 plain paper
Paper Output
Up to 25 sheets of A4 plain paper (Face up print
delivery to the output paper tray)*2
*1 Use only transparencies recommended for inkjet printing.
*2 For glossy paper or transparencies, we recommend removing
printed pages from the output paper tray immediately after they
exit the machine to avoid smudging.
*3 Legal paper cannot be stacked on the output paper tray.
SPECIFICATIONS S - 2
Copy
Colour/Black
Colour/Black
Document Size
(MFC-210C only)
Scanner Glass Width: Max. 216 mm
Scanner Glass Height: Max. 297 mm
Copy Speed
Black
Up to 17 pages/minute (A4 paper)*
Colour
Up to 11 pages/minute (A4 paper)*
* Does not include the time it takes to feed the paper.
Based on Brother standard pattern. (Fast mode/Stack Copy)
Copy speeds vary with the complexity of the document.
Multiple Copies
Enlarge/Reduce
Resolution
Stacks up to 99 pages
25% to 400% (in increments of 1%)
Up to 600 x 1200 dpi copy resolution for plain,
inkjet or glossy paper and up to 1200 x 1200 dpi
for OHP/transparency
S - 3 SPECIFICATIONS
PhotoCapture Center
Available Media
CompactFlash®
(Type I only)
(Microdrive™ is not compatible)
(Compact I/O card such as Compact LAN card
and Compact Modem card are not supported.)
SmartMedia® (3.3V)
(Not available for use with ID)
Memory Stick®
(Not available for music data with MagicGate™)
SecureDigital™
xD-Picture Card™
File Extension
(Media Format)
(Image Format)
DPOF, EXIF, DCF
Photo Print:
JPEG*
Scan to Card (MFC-410CN only):
JPEG, PDF (Colour)
TIFF, PDF (Black)
* Progressive JPEG format is not supported.
Number of Files
Folder
Up to 999 files in the media card
File must be in the 3rd folder level of the Media
Card.
Borderless
Letter, A4, Photo Card (MFC-410CN)
Photo Card (MFC-210C)
SPECIFICATIONS S - 4
Fax
Compatibility
Coding System
Modem Speed
ITU-T Group 3
MH/MR/MMR/JPEG
Automatic Fallback
14400 bps
Document Size
(MFC-210C only)
Scanner Glass Width: Max. 216 mm
Scanner Glass Height: Max. 297 mm
Scanning Width
Printing Width
Gray Scale
208 mm
204 mm
256 levels
Polling Types
Standard, Secure, Timer Sequential: (B&W only)
(MFC-410CN only)
Contrast Control
Resolution
Automatic/Light/Dark
(manual setting)
• Horizontal 203 dot/inch (8 dot/mm)
• Vertical Standard -
3.85 line/mm (Black)
7.7 line/mm (Colour)
Fine - 7.7 line/mm (Black/Colour)
Photo - 7.7 line/mm (Black)
Superfine - 15.4 line/mm (Black)
Speed-Dial
20 stations (MFC-210C)
80 stations (MFC-410CN)
Broadcasting
70 stations (MFC-210C)
130 stations (MFC-410CN)
Automatic Redial
Auto Answer
3 times at 5 minute intervals
0, 1, 2, 3 or 4 rings
(0, 1, 2, 3, 4, or 5 rings - Nordic countries only)
S - 5 SPECIFICATIONS
Communication Source
Memory Transmission
Public switched telephone network and PABX.
Up to 200*1/170*2 pages (MFC-210C)
Up to 480*1/400*2 pages (MFC-410CN only)
Out of Paper Reception
Up to 200*1/170*2 pages (MFC-210C)
Up to 480*1/400*2 pages (MFC-410CN only)
*1
*2
“Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution,
MMR code). Specifications and printed materials are subject to change without prior notice.
"Pages" refers to the "ITU-T Test Chart #1" (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
Scanner
Colour/Black
Colour/Black
TWAIN Compliant
Yes (Windows® 98/98SE/Me/2000 Professional/XP)
Mac OS® 8.6-9.2/Mac OS® X 10.2.4 or greater
WIA Compliant
Colour Depth
Yes (Windows® XP)
36 bit colour processing (Input)
24 bit colour processing (Output)
Resolution
Up to 19200 × 19200 dpi (interpolated)*
Up to 600 × 2400 dpi (optical)
* Maximum 1200 x 1200 dpi scanning with Windows® XP
(resolution up to 19200 x 19200 dpi can be selected by using the
Brother scanner utility)
Scanning Speed
Colour: up to 5.93 sec.
Black: up to 3.76 sec.
(A4 size in 100 × 100 dpi)
Document Size
(MFC-210C only)
Scanner Glass Width: Max. 216 mm
Scanner Glass Height: Max. 297 mm
Scanning Width
Gray Scale
210 mm
256 levels
Mac OS® X scanning is supported in Mac OS® X 10.2.4 or greater.
SPECIFICATIONS S - 6
Printer
Printer Driver
Windows® 98/98SE/Me/2000 Professional and XP
driver supporting Brother Native Compression
mode and bi-directional capability
Apple® Macintosh® QuickDraw® Driver
For Mac OS® 8.6-9.2/Mac OS® X 10.2.4 or greater
Resolution
Up to 1200 x 6000 dots per inch (dpi)*
1200 x 1200 dots per inch (dpi)
600 x 600 dots per inch (dpi)
600 x 150 dots per inch (dpi)
* Output image quality varies based upon many factors including
but not limited to input image resolution and quality and print
media.
Print Speed
up to 20 pages/minute (Black)*
up to 15 pages/minute (Colour)*
* Based on Brother standard pattern.
A4 size in draft mode.
Does not include the time it takes to feed the paper.
Printing Width
204 mm (216 mm)*
* When you set the Borderless feature to On.
Disk-Based Fonts
Borderless
35 TrueType
Letter, A4, A6, Photo Card, Index Card, Post Card
Interfaces
USB
A Full-Speed USB 2.0 cable that is no longer than
2.0 m.*
LAN cable
Ethernet UTP cable category 5 or greater.
(MFC-410CN only)
* Your MFC has a Full-Speed USB 2.0 interface. This interface is
compatible with Hi-Speed USB 2.0; however, the maximum
data transfer rate will be 12 Mbits/s. The MFC can also be
connected to a computer that has a USB 1.1 interface.
S - 7 SPECIFICATIONS
Computer requirements
Minimum System Requirements
Computer Platform & Operating
System Version
Processor Minimum
Recommended
RAM
Available Hard Disk
Space
Minimum
Speed
RAM
for
for
Drivers
Applications
1
Windows®
Operating
System
*
98, 98SE
Me
Pentium II
or
equivalent
32 MB
64 MB
90 MB
130 MB
2000
64 MB
128 MB
Professional
XP*2
128 MB
256 MB
64 MB
150 MB
80 MB
220 MB
200 MB
Apple®
Mac OS® 8.6
(Printing and
PC-FAX Send*4
Only)
All base models meet
minimum Requirements
Macintosh®
Operating
System
Mac OS® 9.X
(Printing,
Scanning*3,
PhotoCapture
Center™ and
PC-FAX Send
4
*
Only)
Mac OS®
X
128 MB
160 MB
10.2.4 or greater
NOTE: All registered trademarks referenced herein are the property of their respective companies.
For the latest drivers, go to the Brother Solutions Center at http://solutions.brother.com/
*1 Microsoft® Internet Explorer 5 or greater.
*2 Maximum 1200 x 1200 dpi scanning with Windows® XP. (Resolutions up to 19200 x 19200 dpi can be
selected using the Brother Utility.)
*3 Dedicated “Scan” key and direct Network Scanning (MFC-410CN only) supported in Mac® Operating
Systems Mac OS® X 10.2.4 or greater.
*4 PC Fax supports black and white faxing only.
SPECIFICATIONS S - 8
Consumable items
Ink
The MFC uses individual Black, Yellow, Cyan and
Magenta ink cartridges that are separate from the
print head assembly.
Service Life of Ink
Cartridge
Black - Approximately 500 pages at 5% coverage
Yellow, Cyan and Magenta - Approximately 400
pages at 5% coverage
The above figures are based upon the following
assumptions:
• Continuous printing at a resolution of 600 x 600
dpi in normal mode after installing new ink
cartridge;
• The printing frequency;
• The number of pages printed;
• Periodic, automatic, print head assembly cleaning
(Your MFC will clean the print head assembly
periodically. This process will use a small amount
of ink); and,
• Ink remaining in cartridge identified as “empty”
(It is necessary to leave a small amount of ink in
the ink cartridge to prevent air from drying out and
damaging the print head assembly).
Replacement
Consumables
<Black> LC900BK, <Cyan> LC900C,
<Magenta> LC900M, <Yellow> LC900Y
S - 9 SPECIFICATIONS
Network (LAN) (MFC-410CN only)
LAN
You can connect your MFC to a network for
Network Printing, Network Scanning and PC Fax
Send. Also included is Brother BRAdmin
Professional Network Management software.
Support for
Protocols
Windows® 98/98SE/Me/2000/XP
Mac OS® 8.6 - 9.2, Mac OS® X 10.2.4 or greater*
Ethernet 10/100 BASE-TX Auto Negotiation
TCP/IP
RARP, BOOTP, DHCP, APIPA, NetBIOS, WINS
LPR/LPD, Port9100, mDNS, FTP
* Network Printing and PC-FAX are available for
Mac OS® 8.6-9.2, Mac OS® 10.2.4 or greater.
* Mac OS® 8.6-9.2 (Quick Draw over TCP/IP)
* Mac OS® X 10.2.4 or greater (mDNS)
* Network Scanning and Remote Setup are available for
Mac OS® 10.2.4 or greater.
* Media drive is not available for Mac OS® 8.6.
Included Utilities:
BRAdmin Professional (Windows®)
BRAdmin Professional is not supported in Mac OS®.
SPECIFICATIONS S - 10
Optional External Wireless Print/Scan
Server (NC-2200w)
NC-2200w External
Wireless Print/Scan
Server (Optional)
Connecting the optional External Wireless
Print/Scan Server (NC-2200w) to your MFC will
allow you to print and scan over a wireless network.
Network types
Support for
IEEE 802.11b wireless LAN
Windows® 98/98SE/Me/2000/XP
Mac OS® X 10.2.4 or greater
Protocols
TCP/IP
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP),
WINS/NetBIOS, DNS, LPR/LPD, Port9100,
SMB Print, IPP, RawPort, mDNS, TELNET,
SNMP, HTTP
You can assign the scan key to one networked
computer only.
S - 11 SPECIFICATIONS
from memory
External telephone,
Fax/Tel mode
answering at extension
phones ...........................A-2
double-ringing
F
Fax codes
Fax Forwarding
Fax, stand-alone
G
H
retrieving from a remote
HELP
I
Ink cartridges
L
LCD (liquid crystal display)
I - 2 INDEX
Print
M
Manual
Mode, entering
Multi-line connections
Q
(PBX) ..............................A-10
Quick-Dial
Access codes and
credit card numbers
P
Phone line
PhotoCapture Center™
Group dial
setting up Groups for
Speed-Dial
R
Reducing
INDEX I - 3
Resolution
T
if you are having difficulty
Handling Incoming
Calls ........................ 11-11
Phone Line or
fax (Standard, Fine,
SuperFine, Photo) .......... S-5
PhotoCapture Center™
Printing Received
S
Setup
Station ID (fax header)
Speed-Dial
V
I - 4 INDEX
Remote Retrieval Access card (MFC-410CN only)
If you plan to receive fax messages while away from your MFC,
carrying the Remote Retrieval Access Card printed below will serve
as a convenient reminder of the retrieval procedures. Simply cut out
the card and fold it to fit your wallet or organizer. Keeping it handy will
help you derive the full benefit of your MFC’s Fax Forwarding, and
Remote Retrieval features.
ADR
C
CSE
A
TIREVAL
R
MTOE
1
2
4
5
6
3
R
Fold
Fold
REMOTE RETRIEVAL ACCESS CARD (MFC-410CN ONLY) R - 1
4
3
2
1
Fold
Fold
R - 2
Visit us on the World Wide Web
This machine is approved for use in the country of purchase only, local
Brother companies or their dealers will only support machines purchased in
their own countries.
UK/IRE/SAF/PAN NORDIC
LF5820004
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