Phaser® 3300MFP
Multifunction Printer
®
Phaser 3300MFP
User Guide
© 2008 Xerox Corporation. All rights reserved.
This manual is provided for information purposes only. All information included herein is subject to change without notice. Xerox Corporation is not responsible
for any direct or indirect damages, arising from or related to use of this manual.
• Phaser 3300MFP is model name of Xerox Corporation.
• Xerox and Xerox logo are trademarks of Xerox Corporation.
• PCL and PCL 6 are trademarks of Hewlett-Packard company.
• Microsoft, Windows, Windows 2000, Windows XP, Windows 2003, and Windows Vista are registered trademarks of Microsoft Corporation.
• PostScript 3 is a trademark of Adobe System, Inc.
• UFST® and MicroType™ are registered trademarks of Monotype Imaging Inc.
• TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc.
• All other brand or product names are trademarks of their respective companies or organizations.
CONTENTS
Selecting a location ................................................................................................................................................ 1.4
Menu overview ....................................................................................................................................................... 2.1
Changing the display language .............................................................................................................................. 2.2
Setting the date and time ........................................................................................................................................ 2.2
Changing the default mode .................................................................................................................................... 2.2
Entering characters using the number keypad ....................................................................................................... 2.3
Locating the 3300MFP IP Address ......................................................................................................................... 4.1
Accessing CentreWare Internet Services (CWIS) .................................................................................................. 4.1
Configuring 802.1x ................................................................................................................................................. 4.2
Restoring the network configuration ....................................................................................................................... 4.3
Printing a network configuration page .................................................................................................................... 4.3
Loading originals .................................................................................................................................................... 5.1
Selecting print media .............................................................................................................................................. 5.2
Setting the paper size and type .............................................................................................................................. 5.8
Selecting an output location ................................................................................................................................... 5.8
Selecting the paper tray .......................................................................................................................................... 6.1
Changing the settings for each copy ...................................................................................................................... 6.1
Changing the default copy settings ........................................................................................................................ 6.2
Using special copy features .................................................................................................................................... 6.2
Printing a document ................................................................................................................................................ 7.1
Canceling a print job ............................................................................................................................................... 7.1
Setting the fax header ............................................................................................................................................. 9.1
Adjusting the document settings ............................................................................................................................. 9.1
Sending a fax automatically .................................................................................................................................... 9.2
Redialing the last number ....................................................................................................................................... 9.3
Selecting the paper tray .......................................................................................................................................... 9.3
Receiving automatically in Fax mode ..................................................................................................................... 9.4
Receiving manually in Tel mode ............................................................................................................................. 9.4
Receiving manually using an extension telephone ................................................................................................. 9.4
Receiving automatically in Ans/Fax mode .............................................................................................................. 9.4
Receiving faxes using DRPD mode ........................................................................................................................ 9.4
Receiving in secure receiving mode ....................................................................................................................... 9.5
Printing received faxes on both sides of paper ....................................................................................................... 9.6
Sending a priority fax .............................................................................................................................................. 9.7
Printing sent fax report automatically .................................................................................................................... 10.2
Setting up Phone Book ......................................................................................................................................... 10.2
About USB memory .............................................................................................................................................. 11.1
Scanning to a USB memory device ...................................................................................................................... 11.1
Cleaning your machine ......................................................................................................................................... 13.2
Maintenance Parts ................................................................................................................................................ 13.6
Managing your machine from the website ............................................................................................................ 13.7
Checking the machine’s serial number ................................................................................................................. 13.8
Clearing document jams ....................................................................................................................................... 14.1
Understanding display messages ......................................................................................................................... 14.7
Print cartridge-related messages ........................................................................................................................ 14.10
Solving other problems ....................................................................................................................................... 14.11
Installing a memory DIMM .................................................................................................................................... 15.1
Operational Safety Information
Safety
Your Xerox equipment and supplies have been designed and tested
to meet strict safety requirements. These include safety agency
examination, approval, and compliance with established
environmental standards.
Read these safety notes carefully before using this product to
ensure you operate the equipment safely.
Your Xerox product and supplies have been designed and tested to
meet strict safety requirements. These include safety Agency
approval, and compliance to established environmental standards.
Please read the following instructions carefully before operating the
product and refer to them as needed to ensure the continued safe
operation of your product.
To ensure the continued safe operation of your Xerox equipment,
follow these safety guidelines at all times:
Do These:
•
Always follow all warnings and instructions that are marked on
or supplied with the equipment.
The safety testing and performance of this product have been
verified using Xerox materials only.
•
Before cleaning this product, unplug the product from the
electrical outlet. Always use materials specifically designated for
this product, the use of other materials may result in poor
performance and create a hazardous situation.
WARNING: This WARNING mark alerts users to the
possibility of personal injury.
WARNING: This WARNING mark alerts users to
heated surfaces.
WARNING: Do not use aerosol cleaners. Aerosol
cleaners can be explosive or flammable when used
on electromechanical equipment.
CAUTION: This symbol indicates a Laser is being
used in the equipment and alerts the user to refer to
the appropriate safety information.
•
•
Always exercise care when moving or relocating equipment.
Please contact your local Xerox Service Department to arrange
relocation of the copier to a location outside of your building.
WARNING: This product must be connected to a
protective earth circuit.
Always locate the machine on a solid support surface (not on
plush carpet) that has adequate strength to support the weight
of the machine.
Operator Accessible Areas
•
•
Always locate the machine in an area that has adequate
ventilation and room for servicing.
This equipment has been designed to provide operator access to
safe areas only. Operator access to hazardous areas is restricted
using covers or guards, which require a tool to enable removal.
Never remove these covers or guards.
Always unplug this equipment from the electrical outlet before
cleaning.
NOTE: Your Xerox machine is equipped with an energy saving
device to conserve power when the machine is not in use. The
machine may be left on continuously.
Maintenance Information
1. Any operator product maintenance procedures will be
described in the user documentation supplied with the product.
CAUTION: The metallic surfaces in the fuser area
are hot. Please use caution when removing paper
jams from this area and avoid touching any metallic
surfaces.
2. Do not carry out any maintenance on this product which is not
described in the customer documentation
WARNING: Do not use aerosol cleaners. Aerosol
cleaners can be explosive or flammable when used
on electromechanical equipment.
Do Not Do These:
•
Never use a ground adapter plug to connect the equipment to a
power outlet that lacks a ground connection terminal.
3. Use supplies and cleaning materials only as directed in the
Operator section of this manual.
•
Never attempt any maintenance function that is not specifically
described in this documentation.
4. Do not remove covers or guards that are fastened with screws.
There are no parts behind these covers that you can maintain
or service.
i
•
•
•
Never obstruct ventilation openings. They are provided to
prevent overheating.
Electrical Supply
1. This product shall be operated from the type of electrical supply
indicted on the product's data plate label. If you are not sure
that your electrical supply meets the requirements, please
consult a licensed electrician for advice.
Never remove covers or guards that are fastened with screws.
There are no operator serviceable areas within these covers.
Never locate the machine near a radiator or any other heat
source.
WARNING: This equipment must be connected to a
protective earth circuit. This equipment is supplied
with a plug that has a protective earth pin. This plug
will only fit into an earthed electrical outlet. This is a
safety feature. If you are unable to insert the plug into
the outlet, contact a licensed electrician to replace
the outlet.
•
•
Never push objects of any kind into the ventilation openings.
Never override or "cheat" any of the electrical or mechanical
interlock devices.
•
•
Never place this equipment where people might step on or trip
on the power cord.
This equipment should not be placed in a room unless proper
ventilation is provided. Please contact your local Authorized
dealer for further information.
2. Always connect equipment to a correctly grounded power
outlet. If in doubt, have the outlet checked by a qualified
electrician.
Electrical Safety Information
Disconnect Device
1. The power receptacle for the machine must meet the
requirements stated on the data plate on the rear of the
machine. If you are not sure that your electrical supply meets
the requirements, please consult your local power company or
an electrician for advice.
The power cable is the disconnect device for this equipment. It is
attached to the back of the machine as a plug-in device. To remove
all electrical power from the equipment, disconnect the power cable
from the electrical outlet.
2. The socket outlet shall be installed near the equipment and
Emergency Power Off
shall be easily accessible.
3. Use the power cable that is supplied with your machine. Do not
use an extension cord or remove or modify the power cord
plug.
If any of the following conditions occur, turn off the machine
immediately and disconnect the power cable(s) from the electrical
outlet(s). Contact anauthorized Xerox Service Representative to
correct the problem:
4. Plug the power cable directly into a correctly grounded
electrical outlet. If you are not sure whether or not an outlet is
correctly grounded, consult an electrician.
The equipment emits unusual odours or makes unusual noises. The
power cable is damaged or frayed. A wall panel circuit breaker, fuse,
or other safety device has been tripped. Liquid is spilled into the
machine. The machine is exposed to water. Any part of the machine
is damaged.
5. Do not use an adapter to connect any Xerox equipment to an
electrical outlet that lacks a ground connection terminal.
6. Do not place this equipment where people might step or trip on
WARNING: Risk of explosion if battery is replaced
by an incorrect type. Dispose of used batteries
according to the instruction.
the power cable.
7. Do not place objects on the power cable.
8. Do not override or disable electrical or mechanical interlock
devices.
9. Do not push objects into slots or openings on the machine.
Electrical shock or fire may result.
10. Do not obstruct ventilation openings. These openings are used
to provide proper cooling to the Xerox machine.
ii
Quality Standards
Ozone Safety Information
The product is manufactured under a registered ISO 9002 Quality
system.
This product will produce ozone during normal operation. The ozone
produced is heavier than air and is dependent on copy volume.
Providing the correct environmental parameters as specified in the
Xerox installation procedure will ensure that the concentration levels
meet safe limits.
If you need additional safety information concerning this XEROX
product or XEROX supplied materials you may call the following
number:
EUROPE: +44 (0) 1707 353434
USA/CANADA: 1 800 928 6571
If you need additional information about ozone, please request the
Xerox publication Ozone by calling 1-800-828-6571 in the United
States and Canada. In other markets please contact your authorized
local dealer or Service Provider.
Safety Standards
EUROPE: This XEROX product is certified by the following Agency
using the Safety Standards listed.
For Consumables
•
Store all consumables in accordance with the instructions given
on the package or container.
•
•
Agency: TUV Rheinland
Standard: IEC60950-1, 2001
•
•
Keep all consumables away from the reach of children.
USA/CANADA: This XEROX product is certified by the following
Agency using the Safety Standards listed.
Never throw print cartridges or toner containers into an open
flame.
•
•
Agency: UNDERWRITERS LABORATORIES
•
Cartridges: When handing cartridges, for example ink, fuser,
etc, avoid skin or eye contact. Eye contact can cause irritation
and inflammation. Do not attempt to disassemble the cartridge.
This can increase the risk of skin or eye contact.
Standard: UL60950-1, 2003 Edition. Certification is based on
reciprocity agreements, which include requirements for
Canada.
Product Safety Certification
Laser Safety Information
This product is certified by the following Agency using the Safety
standards listed.
CAUTION: Use of controls, adjustments or
performance of procedure other than those specified
herein may result in hazardous light exposure.
Agency
Standard
With specific regard to laser safety, the equipment complies with
performance standards for laser product set by government,
national and international agencies as a Class 1 laser product. It
does not emit hazardous light, as the beam is totally enclosed during
all phases of customer operation and maintenance.
Underwriters Laboratories Inc. UL60950-1st Edition (2003) (USA/
Canada)
SEMKO
IEC60950-1st Edition 1 (2001)
This product has been manufactured under a registered ISO 9001
Quality system.
iii
EMC Information
FCC Notices For The USA
Regulatory Information
NOTE: This equipment has been tested and found to comply with
the limits for a Class B digital device, pursuant to Part 15 of the
FCC Rules. These limits are designed to provide reasonable
protection against harmful interference in a residential installation.
This equipment generates, uses and can radiate radio frequency
energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference
will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which
can be determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the
following measures:
CE Mark
The CE mark applied to this product, symbolizes XEROX's
declaration of conformity with the following applicable European
Union Directives, as of the dates indicated:
December 12, 2006:
Council Directive 2006/95/EC as amended. Approximation of the
laws of the member states related to low voltage equipment.
December 15, 2004:
Council Directive 2004/108/EC as amended. Approximation of the
laws of the member states related to electromagnetic compatibility.
March 9, 1999:
Council Directive 99/5/EC, on radio equipment and
telecommunications terminal equipment and the mutual recognition
of the conformity.
•
•
•
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from
that to which the receiver is connected.
A full declaration of conformity, defining the relevant directives and
referenced standards, can be obtained from your XEROX Limited
representative.
•
Consult the dealer or an experienced radio/TV technician for
help.
WARNING: In order to allow this equipment to
operate in proximity to Industrial Scientific and
Medical (ISM) equipment, the external radiation from
the ISM equipment may have to be limited or special
mitigation measures taken.
Changes or modifications to this equipment not specifically
approved by the Xerox Corporation may void the user's authority to
operate this equipment.
EME Compliance for Canada
This Class "B" digital apparatus complies with Canadian ICES-003.
NOTE: Changes or modifications to this equipment not specifically
approved by the Xerox Corporation may void the user’s authority to
operate this equipment.
Cet appareil numerique de la classe "B" est conforme a la norme
NMB-003 du Canada.
WARNING: Shielded cables must be used with this
equipment to maintain compliance with FCC
regulations.
WARNING: Shielded cables must be used with this
equipment to maintain compliance with Council
Directive 2004/108/EC.
iv
•
•
Copyrighted material (unless permission of the copyright owner
has been obtained or the copying falls within the “fair use” or
library reproduction provisions of the copyright law). Further
information of these provisions may be obtained from the
Copyright Office, Library of Congress, Washington, DC 20559
(circular R21).
Illegal Copying
Congress, by statute, has forbidden the copying of the following
subjects under certain circumstances. Penalties of fine or imprison-
ment may be imposed on those guilty of making such copies.
•
Obligations or Securities of the United States Government, such
as:
Certificates of Citizenship or Naturalization (foreign
naturalization certificates may be photographed).
Certificates of Indebtedness
Coupons from Bonds
Silver Certificates
•
•
•
•
Passports (foreign passports may be photographed).
Immigration papers.
Draft Registration cards.
United States Bonds
Federal Reserve Notes
Certificates of Deposit
National Bank currency
Federal Reserve Bank Notes
Gold Certificates
Selective Service Induction papers which bear any of the
following information:
Registrant’s earnings or income
Registrant’s dependency status
Registrant’s court record
Registrant’s previous military service
Registrant’s physical or mental condition
Treasure Notes
Fractional Notes
Paper money
NOTE: Exception: US Army and Navy discharge certificates may
Bonds and obligations of certain agencies of the government,
such as FHA
be photographed.
•
Badges, identification cards, passes or insignias carried by
military or Naval personnel, or by members of the various
Federal Departments and Bureaus, such as the FBI and
Treasury (unless the photograph is ordered by the head of such
Department or Bureau).
Bonds (US Savings Bonds may be photographed only for
publicity purposes in connection with the campaign for the
sale of such bonds.)
Internal Revenue Stamps (If it is necessary to copy a legal
document on which there is a cancelled revenue stamp, this
may be done provided the reproduction of the document is
performed for lawful purposes.)
WARNING: Copying of the following is also
prohibited in certain states: automobile licences,
driver’s licenses, and automobile Certificates of
Title. This list is not all-inclusive. In case of doubt,
consult your attorney.
Postage Stamps, canceled or uncanceled (For philatelic
purposes, postage stamps may be photographed provided the
reproduction is black and white and less than 3/4 or more than
11/2 times the linear dimensions of the original).
Cyprus
Czech Republic Italy
Estonia Latvia
Hungary
Lithuania
Malta
Slovakia
Slovenia
Spain
Postal Money Orders
Bills, checks, or drafts for money drawn by or on authorized
officers of the United States
Poland
Stamps and other representatives of value, of whatever
denomination, which may be or have been issued under any
Act of Congress
•
•
Adjusted compensation Certificates for veterans of the World
Wars.
Obligations or Securities of any foreign government, bank, or
corporation.
v
without a decimal point (e.g., 03 is a REN of 0.3). For earlier
products, the REN is separately shown on the label.
For Fax Function
If this Xerox equipment causes harm to the telephone network, the
Telephone Company will notify you in advance that temporary
discontinuance of service may be required. If advance notice isn't
practical, the Telephone Company will notify the customer as soon
as possible. Also, you will be advised of your right to file a complaint
with the FCC if you believe it is necessary.
USA
FAX Send Header Requirements:
The telephone Consumer Protection Act of 1991 makes it unlawful
for any person to use a computer or other electronic device,
including a Fax machine, to send any message unless such
message clearly contains in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date
and time it is sent and an identification of the business or other
entity, or other individual sending the message and the telephone
number of the sending machine or such business, other entity or
individual. (The telephone number provided may not be a 900
number or any other number for which charges exceed local or long
distance transmission charges.)
The Telephone Company may make changes in its facilities,
equipment, operations or procedures that could affect the operation
of the equipment. If this happens the Telephone Company will
provide advance notice in order for you to make necessary
modifications to maintain uninterrupted service.
If trouble is experienced with this Xerox equipment, for repair or
warranty information, please contact the appropriate service center;
details of which are displayed either on the machine or contained
within the user guide. If the equipment is causing harm to the
telephone network, the Telephone Company may request that you
disconnect the equipment until the problem is resolved.
In order to program this information into your FAX machine refer to
Setting the Machine and follow the steps provided.
Repairs to the machine should be made only by a Xerox
representative or an authorized Xerox service agency. This applies
at any time during or after the service warranty period. If
unauthorized repair is performed, the remainder of the warranty
period is null and void. This equipment must not be used on party
lines. Connection to party line service is subject to state tariffs.
Contact the state public utility commission, public service
commission or corporation commission for information.
If your office has specially wired alarm equipment connected to the
telephone line, ensure the installation of this Xerox equipment does
not disable your alarm equipment. If you have questions about what
will disable alarm equipment, consult your Telephone Company or a
qualified installer.
Data Coupler Information:
This equipment complies with Part 68 of the FCC rules and the
requirements adopted by the Administrative Council for Terminal
Attachments (ACTA). On the rear of this equipment is a label that
contains, among other information, a product identifier in the format
US:AAAEQ##TXXXX. If requested , this number must be provided
to the Telephone Company.
A plug and jack used to connect this equipment to the premises
wiring and telephone network must comply with the applicable FCC
Part 68 rules and requirements adopted by the ACTA. A compliant
telephone cord and modular plug is provided with this product. It is
designed to be connected to a compatible modular jack that is also
compliant. See installation instructions for details.
CANADA
You may safely connect the machine to the following standard
modular jack: USOC RJ-11C using the compliant telephone line
cord (with modular plugs) provided with the installation kit. See
installation instructions for details.
This product meets the applicable Industry Canada technical
specifications
NOTE: The Ringer Equivalence Number (REN) assigned to each
terminal device provides an indication of the maximum number of
terminals allowed to be connected to a telephone interface. The
termination on an interface may consist of any combination of
devices subject only to the requirement that the sum of the Ringer
Equivalence Numbers of all of the devices does not exceed 5.
The Ringer Equivalence Number (or REN) is used to determine the
number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not
ringing in response to an incoming call. In most but not all areas, the
sum of RENs should not exceed five (5.0). To be certain of the
number of devices that may be connected to a line, as determined
by the total RENs, contact the local Telephone Company. For
products approved after July 23, 2001, the REN for this product is
part of the product identifier that has the format
Repairs to certified equipment should be coordinated by a
representative designated by the supplier. Any repairs or alterations
made by the user to this equipment, or equipment malfunctions, may
US:AAAEQ##TXXXX. The digits represented by ## are the REN
vi
give the telecommunications company cause to request the user to
disconnect the equipment.
OpenSSL License
Copyright (c) 1998-2001 The OpenSSL Project. All rights
reserved.
Users should ensure for their own protection that the electrical
ground connections of the power utility, telephone lines and internal
metallic water pipe systems, if present, are connected together. This
precaution may be particularly important in rural areas.
Redistribution and use in source and binary forms, with or without
modification, are permitted provided that the following conditions are
met:
CAUTION: Users should not attempt to make such
connections themselves, but should contact the
appropriate electric inspection authority, or
electrician, as appropriate.
1. Redistributions of source code must retain the above copyright
notice, this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above
copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials
provided with the distribution.
Europe
Radio Equipment & Telecommunications Terminal
Equipment Directive
3. All advertising materials mentioning features or use of this
software must display the following acknowledgment: "This
product includes software developed by the OpenSSL Project
for use in the OpenSSL Toolkit. (http://www.openssl.org/)"
This Xerox product has been self-certified by Xerox for pan-
European single terminal connection to the analogue public
switched telephone network (PSTN) in accordance with Directive
1999/5/EC.
4. The names "OpenSSL Toolkit" and "OpenSSL Project" must
not be used to endorse or promote products derived from this
software without
The product has been designed to work with the national PSTNs
and compatible PBXs of the following countries:
5. prior written permission. For written permission, please contact
Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark,
Estonia, Finland, France, Germany, Greece, Hungary, Ireland,
Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands,
Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden,
Switzerland, United Kingdom, Iceland, Liechtenstein, Norway
openssl-core@openssl.org.
6. Products derived from this software may not be called
"OpenSSL" nor may "OpenSSL" appear in their names without
prior written permission of the OpenSSL Project.
7. Redistributions of any form whatsoever must retain the
following acknowledgment: "This product includes software
developed by the OpenSSL Project for use in the OpenSSL
Toolkit (http://www.openssl.org/)"
In the event of problems, you should contact your local Xerox
representative in the first instance.
This product has been tested to and is compliant with TBR21 or ES
103 021-1/2/3 or ES 203 021-1/2/3, technical specifications for
terminal equipment for use on analogue-switched telephone
networks in the European Economic Area. The product may be
configured to be compatible with other country networks. Please
contact your Xerox representative if it needs to be reconnected to
another country's network.
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT
``AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES
OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE
OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR
ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY,
OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT
LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR
SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY
OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR
TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN
ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF
ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
NOTE: Although this product can use either loop disconnect
(pulse) or DTMF (tone) signaling it is recommended that it is set to
use DTMF signaling. DTMF signaling provides reliable and faster
call setup. Modification, connection to external control software or
to external control apparatus not authorized by Xerox, will
invalidate its certification.
vii
This product includes cryptographic software written by Eric
Young(eay@cryptsoft.com). This product includes software written
by Tim Hudson (tjh@cryptsoft.com).
PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE
AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT,
INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED
TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;
LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
Original SSLeay License
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY
OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR
TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN
ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF
ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All
rights reserved.
This package is an SSL implementation written by Eric Young
(eay@cryptsoft.com). The implementation was written so as to
conform with Netscapes SSL.
The licence and distribution terms for any publically available
version or derivative of this code cannot be changed. i.e. this code
cannot simply be copied and put under another distribution licence
[including the GNU Public Licence.]
This library is free for commercial and non-commercial use as long
as the following conditions are aheared to. The following conditions
apply to all code found in this distribution, be it the RC4, RSA, lhash,
DES, etc., code; not just the SSL code. The SSL documentation
included with this distribution is covered by the same copyright
terms except that the holder is Tim Hudson (tjh@cryptsoft.com).
Copyright remains Eric Young's, and as such any Copyright notices
in the code are not to be removed. If this package is used in a
product, Eric Young should be given attribution as the author of the
parts of the library used. This can be in the form of a textual
message at program startup or in documentation (online or textual)
provided with the package.
Redistribution and use in source and binary forms, with or without
modification, are permitted provided that the following conditions are
met:
1. Redistributions of source code must retain the copyright notice,
this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above
copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials
provided with the distribution.
3. All advertising materials mentioning features or use of this
software must display the following acknowledgement: "This
product includes cryptographic software written by Eric Young
(eay@cryptsoft.com)" The word 'cryptographic' can be left out if
the rouines from the library being used are not cryptographic
related.
4. If you include any Windows specific code (or a derivative
thereof) from the apps directory (application code) you must
include an acknowledgement: "This product includes software
written by Tim Hudson (tjh@cryptsoft.com)"
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG ``AS IS'' AND
ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT
NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR
viii
Environmental Compliance
Product Recycling and Disposal
USA
European Union
Energy Star
Professional/Business Environment
®
As an ENERGY STAR partner, Xerox Corporation
Application of this symbol on your equipment is
confirmation that you must dispose of this equipment
in compliance with agreed national procedures.
has determined that (the basic configuration of) this
product meets the ENERGY STAR guidelines for
energy efficiency.
In accordance with European legislation, end of life
electrical and electronic equipment subject to disposal
must be managed within agreed procedures.
The ENERGY STAR and ENERGY STAR MARK
are registered United States trademarks.
The ENERGY STAR Office Equipment Program is
a team effort between U.S., European Union and
Japanese governments and the office equipment
industry to promote energy-efficient copiers,
printers, fax, multifunction machine, personal
computers, and monitors. Reducing product energy
consumption helps combat smog, acid rain and
long-term changes to the climate by decreasing the
emissions that result from generating electricity.
Domestic/Household Environment
Application of this symbol on your equipment is
confirmation that you should not dispose of the
equipment in the normal household waste stream. In
accordance with European legislation, end of life
electrical and electronic equipment subject to disposal
must be segregated from household waste. Private
households within EU member states may return
used electrical and electronic equipment to
designated collection facilities free of charge. Please
contact your local disposal authority for information. In
some member states, when you purchase new
equipment, your local retailer may be required to take
back your old equipment free of charge. Please ask
you retailer for information.
Xerox ENERGY STAR equipment is preset at the
factory. Your machine will be delivered with the
timer for switching to Power Save Mode from the
last copy/print out, set at 30 minutes. A more
detailed description of this feature can be found in
the Machine Setup Section of this guide.
Prior to disposal, please contact your local dealer or
Xerox representative for end of life takeback
information.
North America
Xerox operates a worldwide equipment take back and reuse/recycle
program. Contact your Xerox sales representative (1-800-ASK-
XEROX) to determine whether this Xerox product is part of the
program. For more information about Xerox environmental
If you are managing the disposal of your Xerox product, please note
that the product may contain lead, Perchlorate and other materials
whose disposal may be regulated due to environmental
considerations. The presence of these materials is fully consistent
with global regulations applicable at the time that the product was
placed on the market. For recycling and disposal information,
ix
contact your local authorities. In the United States, you may also
WARNING: Perchlorate Material - This product may
contain one or more Perchlorate-containing devices,
such as batteries. Special handling may apply,
please see www.dtsc.ca.gov/hazardouswaste/
Others Countries
Please contact your local waste authorities and request disposal
guidance.
EH&S Contact Information
For more information on Environment, Health and Safety in relation
to this Xerox product and supplies, please contact the following
customer help lines:
•
•
•
•
USA: 1-800 828-6571
Canada: 1-800 828-6571
Europe: +44 1707 353 434.
Product Safety information for US
Product Safety information for EU
•
x
Expand your machine’s capacity
• The Phaser 3300MFP has 96 MB of memory which
1 Introduction
can be expanded to 320 MB.
Thank you for purchasing this Xerox multifunctional product. Your
• You can add a 250-sheet optional tray 2 to your
machine. This tray lets you add paper to the machine
less often.
• Zoran IPS Emulation* compatible with PostScript 3
(PS) enables PS printing.
machine provides printing, copying, scanning, and faxing functions.
This chapter includes:
•
•
•
•
* Zoran IPS Emulation compatible with PostScript 3
• © Copyright 1995-2005, Zoran Corporation. All
rights reserved. Zoran, the Zoran logo, IPS/PS3, and
OneImage are trademarks of Zoran Corporation.
* 136 PS3 fonts
Contains UFST and MicroType from Monotype Imaging Inc.
Special features
Your new machine is equipped with special features that improve print
quality. You can:
Print in various environments
• You can print with Windows 2000/XP/2003/Vista.
• Your machine is compatible with a variety of Linux systems.
• Your machine is compatible with a variety of Macintosh systems.
• Your machine comes with both USB and ethernet interfaces.
Print with excellent quality and speed
• You can print with a resolution of up to 1200 dpi [Best].
See the Software Section.
• Your machine prints A4-sized paper at up to 28 ppm
and letter-sized paper at up to 30 ppm.
a
Use USB flash memory devices
• For duplex printing, your machine prints A4-sized
paper at up to 19 ipm and letter-sized paper at up to
21 ipm.
If you have a USB memory device, you can use it in various ways with
your machine.
b
• You can scan documents and save them to the device.
• You can directly print data stored to the device.
Handle paper flexibly
• The multi-purpose tray supports letterhead,
envelopes, labels, transparencies, custom-sized
media, postcards, and heavy paper. The multi-
• You can back up data and restore backup files to the machine’s
memory.
250
purpose tray holds up to 50 sheets of plain paper.
Machine features
• The 250-sheet tray 1 and 250-sheet optional tray 2
support plain paper in various sizes.
The table below lists a general overview of features supported by your
machine.
Create professional documents
(I: Installed, O: Option, NA: Not Available)
• Print Watermarks. You can customize your documents
with words, such as “Confidential”. See the Software
Section.
• Print Posters. The text and pictures of each page of
your document are magnified and printed across the
sheet of paper and can then be taped together to form
a poster. See the Software Section.
Features
Phaser 3300MFP
USB 2.0
I
I
I
I
USB Memory
PostScript Emulation
Network Interface
Save time and money
(Ethernet 10/100 Base TX)
• You can print multiple pages on one single sheet of paper to save
paper.
1
Duplex printing
I
• You can use preprinted forms and letterhead with plain paper. See the
Software Section.
1. Printing on both sides of paper.
• This machine automatically conserves electricity by substantially
reducing power consumption when not in use.
a. pages per minute
b. images per minute
1.1
<Introduction>
Printer overview
These are the main components of your machine:
Front view
Rear view
* The figure above shows Phaser
3300MFP with all available accessories.
* The figure above shows Phaser 3300MFP
with all available accessories.
1
6
control board cover
extension telephone
socket (EXT)
1
10
ADF (automatic
tray 1
a
document feeder)
2
3
4
7
8
9
network port
USB port
duplex unit
2
3
4
5
6
11
12
13
14
15
document width guides
document input tray
scanner lid
optional tray 2
power receptacle
power switch
multi-purpose tray
output support
USB memory port
optional tray 2 cable
connector
5
10
telephone line socket
rear cover
document output tray
control panel
a
(LINE)
multi-purpose tray
extension
7
16
output tray
multi-purpose tray paper
width guides
8
9
17
18
front cover
scanner glass
print cartridge
paper level indicator
1.2
<Introduction>
Control panel overview
1
13
Speed buttons: Allows you to store frequently-dialed fax numbers
and email addresses and enter them with the touch of a few
buttons.
Exit: Sends you back to the upper menu level.
2
3
14
15
16-30: Allows you to shift the speed buttons to access numbers 16
through 30.
Lighten/Darken: Adjusts the document brightness for the current
copy job.
Address Book: Allows you to store frequently used fax numbers in
Original Type: Selects the document type for the current copy job.
memory or search for stored fax numbers or email addresses. Also
allows you to print an Address Book/Phone Book list.
4
5
16
17
Resolution: Adjusts the document resolution for the current fax job.
Reduce/Enlarge: Makes a copy smaller or larger than the original.
Redial/Pause: In Standby mode, redials the last number, or in Edit
mode, inserts a pause into a fax number.
USB Print: Allows you to directly print files stored on a USB
Memory device when it is inserted into the USB memory port on
the front of your machine.
6
7
18
19
Fax: Activates Fax mode.
Duplex: Allows you to print documents on both sides of the paper.
Copy: Activates Copy mode.
Toner Saver: Allows you to save on toner by using less toner in
printing.
8
9
20
21
22
Scan: Activates Scan mode.
Number keypad: dials a number or enters alphanumeric characters.
Display: Shows the current status and prompts during an operation.
Menu: Enters Menu mode and scrolls through the available menus.
Manual Dial: Engages the telephone line.
10
Stop/Clear: Stops an operation at any time. In Standby mode,
clears/cancels the copy options, such as the darkness, the
document type setting, the copy size, and the number of copies.
11
12
23
Scroll buttons: Scroll through the options available in the selected
menu, and increase or decrease values.
Start: Starts a job.
Enter: Confirms the selection on the screen.
1.3
<Introduction>
Finding more information
Selecting a location
Select a level, stable place with adequate space for air circulation. Allow
extra space for opening covers and trays.
You can find information for setting up and using your machine from the
following resources, either printed or onscreen.
The area should be well-ventilated and away from direct sunlight or
sources of heat, cold, and humidity. Do not set the machine close to the
edge of your desk or table.
Quick Install
Guide
Provides information on setting up your
machine and, therefore, be sure to follow
the instructions in the guide to get the
machine ready.
Clearance space
• Front: 482,6 mm (enough space so that the paper tray can be
removed)
• Back: 100 mm (enough space for ventilation)
• Right: 100 mm (enough space for ventilation)
• Left: 100 mm (enough space for ventilation)
Online User
Guide
Provides you with step-by-step
instructions for using your machine’s full
features, and contains information for
maintaining your machine,
troubleshooting, and installing
accessories.
This user guide also contains the Software
Section providing you with information on
how to print documents with your machine
on various operating systems, and how to
use the supplied software utilities.
Note
You can access the user guides in
other languages from the Manual
folder on the printer software
CD.
Printer Driver
Help
Provides you with help information on
printer driver properties and instructions
for setting up the properties for printing. To
access a printer driver help screen, click
Help from the printer properties dialog
box.
website
If you have Internet access, you can get
help, support, printer drivers, manuals,
and order information from the Xerox
1.4
<Introduction>
2 System setup
This chapter gives you an overview of menus available on your machine
and step-by-step instructions for setting up the machine’s systems.
This chapter includes:
•
•
•
•
•
•
•
•
Menu overview
The control panel provides access to various menus to set up the
machine or use the machine’s functions. These menus can be accessed
by pressing Menu. Refer to the following diagram. Menus available in
Fax, Copy, or Scan mode vary.
Fax Feature
Fax Setup
Sending
Copy Feature
Copy Setup
Scan Feature
Darkness
Multi Send
Copy Collation
2-Up
4-Up
ID Copy
Poster Copy
Clone Copy
Erase Bkgd.
Change Default
Copies
USB Memory
Scan Size
Original Type
Resolution
Scan Color
Scan Format
E-mail
Scan Size
Original Type
Resolution
Scan Color
FTP
Scan Size
Original Type
Resolution
Scan Color
SMB
Redial Times
Delay Send
Priority Send
Send Forward
Rcv. Forward
Secure Receive
Add Page
Redial Term
Prefix Dial
ECM Mode
Sent Report
Image TCR
Dial Mode
Reduce/Enlarge
Darkness
Original Type
Cancel Job
Receiving
Receive Mode
Ring to Answer
Stamp Rcv Name
Rcv Start Code
Auto Reduction
Discard Size
Junk Fax Setup
DRPD Mode
Change Default
Scan Size
Original Type
Resolution
Scan Color
Resolution
Darkness
Auto Report
Network
System Setup
(continued)
System Setup
Scan Setup
TCP/IP
EtherTalk
Ethernet Speed
Clear Setting
Network Info.
Machine Setup
Machine ID
Change Default
USB Memory
E-mail
Paper Setup
Paper Size
Machine Fax No.
Date & Time
Clock Mode
Language
Default Mode
Power Save
Scan PWR Save
Timeout
NetScanTimeout
Job Timeout
Import Setting
Export Setting
FTP
SMB
Paper Type
Paper Source
Sound/Volume
Key Sound
Alarm Sound
Speaker
Ringer
Report
Maintenance
Clean Drum
Ignore Toner
CLR Empty Msg.
Supplies Life
Serial Number
Clear Setting
2.1
<System setup>
6
7
Press Enter to save the time and date.
Changing the display language
When you enter a wrong number, Out of Range appears and the
machine does not proceed to the next step. If this happens, simply
reenter the correct number.
To change the language that appears on the control panel, follow these
steps:
Press Stop/Clear to return to Standby mode.
1
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
Changing the clock mode
2
3
4
Press Enter when Machine Setup appears.
You can set your machine to display the current time using either a
12-hour or 24-hour format.
Press the Scroll buttons until Language appears and press Enter.
Press the Scroll buttons until the language you want appears and
press Enter.
1
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
5
Press Stop/Clear to return to Standby mode.
2
3
Press Enter when Machine Setup appears.
Press the Scroll buttons until Clock Mode appears and press
Enter.
Setting the date and time
4
5
Press the Scroll buttons to select the other mode and press Enter.
The current date and time are shown on the display when your machine
is on and ready to work. For the Phaser 3300MFP, all of your faxes will
have the date and time printed on them.
Press Stop/Clear to return to Standby mode.
Note
Changing the default mode
If power to the machine is cut off, you need to reset the correct
time and date once the power has been restored.
Your machine is preset to Fax mode. You can switch this default mode
between Fax mode and Copy mode.
1
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
1
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
2
3
Press Enter when Machine Setup appears.
Press the Scroll buttons until Date & Time appears and press
Enter.
2
3
Press Enter when Machine Setup appears.
Press the Scroll buttons until Default Mode appears and press
Enter.
4
Enter the correct time and date using the number keypad.
Month
Day
Year
Hour
= 01 to 12
= 01 to 31
= requires four digits
= 01 to 12 (12-hour mode)
00 to 23 (24-hour mode)
4
5
Press the Scroll buttons until the default mode you want appears
and press Enter.
Press Stop/Clear to return to Standby mode.
Minute = 00 to 59
Note
The date format may differ from country to country.
You can also use the Scroll buttons to move the cursor under the
digit you want to correct and enter a new number.
5
To select AM or PM for 12-hour format, press the
or
button or
any number button.
When the cursor is not under the AM or PM indicator, pressing the
or button immediately moves the cursor to the indicator.
You can change the clock mode to 24-hour format (e.g. 01:00 PM as
13:00). For details, see the next section.
2.2
<System setup>
Setting sounds
Entering characters using the number keypad
You can control the following sounds:
As you perform various tasks, you may need to enter names and
numbers. For example, when you set up your machine, you enter your
name or your company’s name, and the fax number. When you store fax
numbers or email addresses in memory, you may also enter the
corresponding names.
• Key Sound: Turns the key sound on or off. With this option set to On,
a tone sounds each time a key is pressed.
• Alarm Sound: Turns the alarm sound on or off. With this option set to
On, an alarm tone sounds when an error occurs or fax communication
ends.
Entering alphanumeric characters
• Speaker: Turns on or off the sounds from the telephone line through
the speaker, such as a dial tone or a fax tone. With this option set to
Comm. which means “Common,” the speaker is on until the remote
machine answers.
1
When you are prompted to enter a letter, locate the button labeled
with the character you want. Press the button until the correct letter
appears on the display.
You can adjust the volume level using Manual Dial.
For example, to enter the letter O, press 6, labeled with MNO.
• Ringer: Adjusts the ringer volume. For the ringer volume, you can
select Off, Low, Mid, and High.
Each time you press 6, the display shows a different letter, M, N, O,
and finally 6.
You can enter special characters, such as space, plus sign, and etc.
For details, see the below section.
Speaker, ringer, key sound, and alarm sound
1
2
3
4
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
2
3
To enter additional letters, repeat step 1.
If the next letter is printed on the same button, move the cursor by
pressing the right Scroll button and then press the button labeled
with the letter you want. The cursor will move to the right and the
next letter will appear on the display.
Press the Scroll buttons until Sound/Volume appears and press
Enter.
Press the Scroll buttons until the sound option you want appears
and press Enter.
You can enter a space by pressing 1 twice.
Press the Scroll buttons until the desired status or volume for the
When you have finished entering letters, press Enter.
sound you have selected appears and press Enter.
Keypad letters and numbers
5
6
If necessary, repeat steps 3 through 5 to set other sounds.
Press Stop/Clear to return to Standby mode.
Key
1
Assigned numbers, letters, or characters
Space
1
Speaker volume
2
A
D
G
J
B
E
H
K
N
Q
U
X
-
C
F
I
a
d
b
e
c
f
2
1
2
3
Press Manual Dial. A dial tone sounds from the speaker.
Press the Scroll buttons until you hear the volume you want.
Press Manual Dial to save the change and return to Standby mode.
3
3
4
g
h
i
4
5
L
j
k
l
5
Note
6
M
P
T
O
m
n
o
6
You can adjust the speaker volume only when the telephone
line is connected.
7
R
V
Y
S
p
q
r
s
7
8
t
u
v
8
9
W
+
Z
w
/
x
y
z
9
0
,
.
‘
*
#
&
@
0
2.3
<System setup>
Correcting numbers or names
Scan Power Save mode
If you make a mistake while entering a number or name, press the left
Scroll button to delete the last digit or character. Then enter the correct
number or character.
Scan Power Save mode allows you to save power by turning off the scan
lamp. The scan lamp under the scanner glass automatically turns off
when it is not in actual use to reduce power consumption and extend the
life of the lamp. The lamp automatically wakes up after some warm-up
time when you start scanning.
Inserting a pause
You can set the length of time for which the scan lamp waits after a scan
job is completed before it switches to the power save mode.
With some telephone systems, you must dial an access code (9, for
example) and listen for a second dial tone. In such cases, you must insert
a pause in the telephone number. You can insert a pause while you are
setting up speed buttons or speed dial numbers.
1
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
To insert a pause, press Redial/Pause at the appropriate place while
entering the telephone number. A - appears on the display at the
corresponding location.
2
3
Press Enter when Machine Setup appears.
Press the Scroll buttons until Scan PWR Save appears and press
Enter.
4
5
Press the Scroll buttons until the time setting you want appears and
press Enter.
Using the save modes
Toner Save mode
Press Stop/Clear to return to Standby mode.
Toner Save mode allows your machine to use less toner on each page.
Activating this mode extends the life of the print cartridge beyond what
one would experience in the normal mode, but it reduces print quality.
Setting print job timeout
You can set the amount of time a single print job is active before it must
print.
To turn this mode on or off, press Toner Saver.
Note
The machine handles incoming data as a single job if it comes in within
the specified time. When an error occurs while processing data from the
computer and the data flow stops, the machine waits the specified time
and then cancels printing if data flow does not resume.
When PC-printing, you can also turn on or off Toner Save mode
in the printer properties. See the Software Section.
Power Save mode
1
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
Power Save mode allows your machine to reduce power consumption
when it is not in actual use. You can turn this mode on and select a length
of time for which the machine waits after a job is printed before it switches
to a reduced power state.
2
3
Press Enter when Machine Setup appears.
Press the Scroll buttons until Job Timeout appears and press
Enter.
1
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
4
5
Press the Scroll buttons until the time setting you want appears and
press Enter.
2
3
Press Enter when Machine Setup appears.
Press Stop/Clear to return to Standby mode.
Press the Scroll buttons until Power Save appears and press
Enter.
4
5
Press the Scroll buttons until On appears and press Enter.
Press the Scroll buttons until the time setting you want appears and
press Enter.
6
Press Stop/Clear to return to Standby mode.
2.4
<System setup>
CD
Contents
3 Software overview
PostScript
printer driver
CD
Windows
• Postscript Printer Description
(PPD) file: Use the PostScript driver
to print documents with complex
fonts and graphics in the PS
language.
This chapter gives you an overview of the software that comes with your
machine. Further details about installing and using the software are
explained in the Software Section.
This chapter includes:
• User Guide in PDF
•
•
•
Macintosh
• Postscript Printer Description
(PPD) file: Use this file to run your
machine from a Macintosh computer
and print documents.
• Scan driver: TWAIN driver is
available for scanning documents on
your machine.
Supplied software
You must install the printer and scanner software using the supplied CDs
after you have set up your machine and connected it to your computer.
Each CD provides you with the following software:
CD
Contents
Printer
software CD
Windows
• Printer driver: Use this driver to
take full advantage of your printer’s
features.
• Scanner driver: TWAIN and
Windows Image Acquisition (WIA)
drivers are available for scanning
documents on your machine.
• Status Monitor: This program
allows you to monitor the machine’s
status and alerts you when an error
occurs during printing.
• Network Scan: This program allows
you to scan a document on your
machine and save it to a network-
connected computer.
• User Guide in PDF
• Set IP: Use this program to set your
machine’s TCP/IP addresses.
• PC Fax: This program allows you to
launch fax in your PC when the
machine is connected to your PC.
Linux
• Printer driver: Use this driver to run
your machine from a Linux computer
and print documents.
• SANE: Use this driver to scan
documents.
• Status Monitor: This program
allows you to monitor the machine’s
status and alerts you when an error
occurs during printing.
3.1
<Software overview>
Printer driver features
System requirements
Your printer drivers support the following standard features:
• Paper source selection
Before you begin, ensure that your system meets the following
requirements:
• Paper size, orientation and media type
• Number of copies
Windows
Requirement (recommended)
Operating
In addition, you can use various special printing features. The following
table shows a general overview of features supported by your printer
drivers:
free HDD
space
System
CPU
RAM
PCL 6
PostScript
Windows
2000
Pentium II 400 MHz
(Pentium III 933 MHz)
64 MB
(128 MB)
650 MB
Feature
Windows
Windows
Macintosh
Linux
O
Windows
XP
Pentium III 933 MHz
(Pentium IV 1 GHz)
128 MB
(256 MB)
1.5 GB
Toner save
O
O
O
O
O
O
Print quality
option
O
Windows
2003
Pentium III 933 MHz
(Pentium IV 1 GHz)
128 MB
(512 MB)
1.25 GB to
2 GB
Server
Poster
printing
O
O
X
X
X
Windows
Vista
Pentium IV 3 GHz
512 MB
15 GB
(1024 MB)
Multiple
O
O
O
pages per
sheet (N-up)
(2, 4)
Notes
•
Internet Explorer 5.0 or higher is the minimum
requirement for all Windows operating systems.
Fit to page
printing
O
O
O
O
•
Users who have an administrator right can install the
software
Scale printing
Watermark
Overlay
O
O
O
O
X
X
O
X
X
O
X
X
Macintosh
Requirement (recommended)
RAM
Operating
System
free HDD
space
CPU
Intel
Mac OS X
10.4 or
lower
128 MB for a Power-PC
based Mac (512 MB)
1 GB
Processor
Power PC
G4 / G5
512 MB for an Intel-
based Mac (1 GB)
Mac OS X
10.5
Intel
Processor
512 MB (1 GB)
1 GB
867 MHz or
faster Power
PC G4 / G5
3.2
<Software overview>
Linux
Item
Requirements (Recommended)
RedHat 8.0, 9.0 (32 bit)
Operating
system
RedHat Enterprise Linux WS 4, 5 (32/64 bit)
Fedora Core 1~7 (32/64 bit)
Mandrake 9.2 (32 bit), 10.0, 10.1 (32/64 bit)
Mandriva 2005, 2006, 2007 (32/64 bit)
SuSE Linux 8.2, 9.0, 9.1 (32 bit)
SuSE Linux 9.2, 9.3, 10.0, 10.1, 10.2 (32/64 bit)
SuSE Linux Enterprise Desktop 9, 10 (32/64 bit)
Ubuntu 6.06, 6.10, 7.04 (32/64 bit)
Debian 3.1, 4.0 (32/64 bit)
CPU
Pentium IV 2.4 GHz (IntelCore2)
512 MB (1024 MB)
RAM
free HDD space
Software
1 GB (1 GB)
Linux Kernel 2.4 or higher
Glibc 2.2 or higher
CUPS
3.3
<Software overview>
Via the control panel
4 Network setup
You can set up the following basic network parameters through the
machine’s control panel:
This chapter gives you step-by-step instructions for setting up your
machine for network connections.
• Configure TCP/IP
• Configure EtherTalk
This chapter includes:
•
•
•
•
•
•
•
•
•
•
Supported operating systems
The following table shows the network environments supported by the
machine:
Item
Requirements
• 10/100 Base-TX
Network interface
Network operating
system
• Windows 2000/XP/2003/Vista
• Various Linux OS
• Macintosh OS 10.3 ~ 10.5
Network protocols
• TCP/IP on Windows
• EtherTalk
Introduction
Once you have connected your machine to a network with an RJ-45
Ethernet cable, you can share the machine with other network users.
Dynamicaddressing • DHCP, BOOTP
server
You need to set up the network protocols on the machine to use it as your
network printer. Protocols can be set up by the following two methods:
• TCP/IP: Transmission Control Protocol/Internet Protocol
• DHCP: Dynamic Host Configuration Protocol
• BOOTP: Bootstrap Protocol
Via network administration programs
You can configure your machine’s print server settings and manage the
machine via the following programs that came with your machine:
Locating the 3300MFP IP Address
• CentreWare IS: CentreWare Internet Services is the embedded HTTP
server application that resides in the 3300MFP. CentreWare Internet
Services allows administrators to change network and system settings
on the 3300MFP from the convenience of their desktops. The user will
require the 3300MFP IP address to access CWIS. Many of the
features available within CentreWare Internet Services will require an
administrator user name and password. The default user name is
admin and the default password is 1111. A user will only be prompted
for an administrator’s user name and password once in a single
browser session.
1
2
3
4
Press Menu until Network appears on the bottom line of the display
and press Enter.
Press the Scroll buttons until Network Info. appears and press
Enter.
Press Enter when Yes appears. The Network Configuration page
prints out.
On the Network Configuration page note the IP Address (Example
169.123.21.23)
This embedded web server allows you to:
- Configure the network parameters necessary for the machine to
connect to various network environments.
Accessing CentreWare Internet Services (CWIS)
- Customize e-mail settings and set up Address Book for scanning
to email.
1
On your PC open a web browser such as Internet Explorer.
- Customize server settings and set up server lists for scanning to an
FTP or SMB servers.
- Customize printer, copy, and fax settings.
• SetIP: Utility program allowing you to select a network interface and
manually configure the IP addresses for use with the TCP/IP protocol.
See the Software Section.
4.1
<Network setup>
2
In the URL or Address field enter http;//xxx.xxx.xxx.xxx where x is
your IP address.
Dynamic addressing (BOOTP/DHCP)
To have a TCP/IP address assigned automatically by the server, take the
following steps:
3
4
Press Enter.
Select a tab to view.
1
Press Menu until Network appears on the bottom line of the
display.
2
3
Press Enter when TCP/IP appears.
Configuring TCP/IP
Press the Scroll buttons until DHCP or BOOTP appears and press
Your machine can be set up with a variety of TCP/IP network information,
such as an IP address, a subnet mask, a gateway, and DNS addresses.
There are several ways in which your machine can be assigned a TCP/
IP address, depending on your network.
Enter
.
4
Press Stop/Clear to return to Standby mode.
• Static addressing: A TCP/IP address is assigned manually by the
system administrator.
Configuring EtherTalk
• Dynamic addressing via BOOTP/DHCP (default): A TCP/IP address is
assigned automatically by the server.
EtherTalk is AppleTalk used in an Ethernet network. This protocol is
widely used in Macintosh network environments. To use EtherTalk, take
the following steps:
Note
Before configuring TCP/IP, you need to set the network protocol
to TCP/IP.
1
Press Menu until Network appears on the bottom line of the display
and press Enter.
2
3
4
Press the Scroll buttons until EtherTalk appears and press Enter.
Press the Scroll buttons until On appears and press Enter.
Press Stop/Clear to return to Standby mode.
Static addressing
To enter a TCP/IP address from your machine’s control panel, take the
following steps:
1
Press Menu until Network appears on the bottom line of the display
and press Enter
.
Configuring 802.1x
2
3
4
5
Press Enter when TCP/IP appears.
Your printer has 802.1x protocol on its network. 802.1x is a security
standard for port based network access control. It secures your network
against unauthorized access by requiring authentication before network
Press the Scroll buttons until Static appears and press Enter.
Press Enter when IP Address appears.
Enter a byte between 0 and 255 using the number keypad and
press the Scroll buttons to move between bytes.
Repeat this to complete the address from the 1st byte to the 4th
byte.
6
7
When you have finished, press Enter.
Repeat steps 5 and 6 to configure the other TCP/IP parameters:
subnet mask and gateway address.
8
9
Press the Scroll buttons until Static appears and press Enter.
Press the Scroll buttons until Primary DNS appears and press
Enter.
10 Enter each byte of the address and press Enter.
11 Press the Scroll buttons until Secondary DNS appears and press
Enter.
12 Enter each byte of the address and press Enter.
13 Press Stop/Clear to return to Standby mode.
4.2
<Network setup>
access and data transmission are allowed. There are 3 mutually
exclusive options for 802.1x authentication.
1
2
Press Menu until Network appears on the bottom line of the display
and press Enter.
To use 802.1x, take the following steps:
Press the Scroll buttons until Clear Setting appears and press
Enter.
1
Press Menu until Network appears on the bottom line of the display
and press Enter.
3
4
Press Enter when Yes appears to restore the network configuration.
2
3
4
Press the Scroll buttons until 802.1x appears and press Enter.
Power the machine off and back on.
Press the Scroll buttons until On appears and press Enter.
Press the Scroll buttons until the desired authentication method
appears.
Printing a network configuration page
The Network Configuration page shows how the network interface card
on your machine is configured.
• EAP-MD5: EAP-MD5 (Extensible Authentication Protocol
Message Digest algorithm 5) is a message hashing scheme
between client and server to allow the transfer of user data in a
secure fashion.
1
2
3
Press Menu until Network appears on the bottom line of the display
and press Enter.
• EAP-MSCHAPv2: EAP-MSCHAP (Extensible Authentication
Protocol Microsoft version of the Challenge-Handshake
Authentication Protocol). MSCHAP v2 is a one-way encrypted
password, mutual authentication process. MS-CHAPv2 uses
different hashing/encryption algorithms to encode the UserID and
passwords.
Press the Scroll buttons until Network Info. appears and press
Enter.
Press Enter when Yes appears.
The Network Configuration page prints out.
• PEAP: PEAP (Protected EAP).
5
6
7
Enter user name and passcode using Scroll button.
Press Enter to save the selection.
Press Start/Stop to return to Standby mode.
Setting Ethernet speed
You can select the communication speed for Ethernet connections.
1
2
3
4
Press Menu until Network appears on the bottom line of the display
and press Enter.
Press the Scroll buttons until Ethernet Speed appears and press
Enter.
Press the Scroll buttons until the speed you want appears and
press Enter.
Press Stop/Clear to return to Standby mode.
Restoring the network configuration
You can return the network configuration to its default settings.
4.3
<Network setup>
2
Place the original face down on the scanner glass and align it with
the registration guide at the top left corner of the glass.
5 Loading originals and print
media
This chapter introduces you to how to load originals and print media into
your machine.
This chapter includes:
•
•
•
•
•
Loading originals
You can use the scanner glass or ADF to load an original for copying,
scanning, and sending a fax.
3
Close the scanner lid.
On the scanner glass
Notes
Make sure that no originals are in the ADF. If an original is detected in the
ADF, the machine gives it priority over the original on the scanner glass.
To get the best scan quality, especially for color or gray-scaled images,
use the scanner glass.
• Leaving the scanner lid open while copying may affect copy
quality and toner consumption.
• Dust on the scanner glass may cause black spots on the
printout. Always keep it clean.
• If you are copying a page from a book or magazine, lift the
scanner lid until its hinges are caught by the stopper and then
close the lid. If the book or magazine is thicker than 30 mm,
start copying with the lid open.
1
Lift and open the scanner lid.
In the ADF
Using the ADF, you can load up to 50 sheets of paper (75 g/m2) for one
job.
When you use the ADF:
• Do not load paper smaller than 142 x 148 mm or larger than
216 x 356 mm.
• Do not attempt to load the following types of paper:
- carbon-paper or carbon-backed paper
- coated paper
- onion skin or thin paper
- wrinkled or creased paper
- curled or rolled paper
- torn paper
• Remove all staples and paper clips before loading.
• Make sure any glue, ink, or correction fluid on the paper is completely
dry before loading.
• Do not load originals that include different sizes or weights of paper.
• Do not load booklets, pamphlets, transparencies, or documents
having other unusual characteristics.
5.1
<Loading originals and print media>
To load an original into the ADF:
Selecting print media
1
Load the original face up into the ADF. Make sure that the bottom of
the original stack matches the paper size marked on the document
input tray.
You can print on a variety of print media, such as plain paper, envelopes,
labels, and transparencies. Always use print media that meet the
guidelines for use with your machine. Print media that does not meet the
guidelines outlined in this user guide may cause the following problems:
• Poor print quality
• Increased paper jams
• Premature wear on the machine.
Properties, such as weight, composition, grain, and moisture content, are
important factors that affect the machine’s performance and the output
quality. When you choose print materials, consider the following:
• The type, size and weight of the print media for your machine is
described in following tables.
• Desired outcome: The print media you choose should be appropriate
for your project.
• Brightness: Some print media are whiter than others and produce
sharper, more vibrant images.
2
Adjust the document width guides to the paper size.
• Surface smoothness: The smoothness of the print media affects how
crisp the printing looks on the paper.
Notes
• Some print media may meet all of the guidelines in this section
and still not produce satisfactory results. This may be the result
of improper handling, unacceptable temperature and humidity
levels, or other variables over which Xerox has no control.
• Before purchasing large quantities of print media, ensure that it
meets the requirements specified in this user guide.
Caution
Using print media that does not meet these specifications may
cause problems, requiring repairs. Such repairs are not covered
by Xerox’s warranty or service agreements.
Note
Dust on the ADF glass may cause black lines on the printout.
Always keep it clean.
5.2
<Loading originals and print media>
Supported print media types and sizes
1
2
Type
Plain paper
Size
Dimensions
Weight
Capacity
Letter
Legal
Folio
216 x 279 mm (8.5 x 11 inches)
216 x 356 mm (8.5 x 14 inches)
216 x 330.2 mm (8.5 x 13 inches)
216 x 343 mm (8.5 x 13.5 inches)
210 x 297 mm (8.27 x 11.69 inches)
182 x 257 mm (7.18 x 10.12 inches)
176 x 250 mm (6.93 x 9.84 inches)
184.2 x 266.7 mm (7.25 x 10.5 inches)
148.5 x 210 mm (5.85 x 8.27 inches)
105 x 148.5 mm (4.13 x 5.85 inches)
176 x 250 mm (6.93 x 9.84 inches)
98.4 x 190.5 mm (3.88 x 7.5 inches)
105 x 241 mm (4.12 x 9.5 inches)
110 x 220 mm (4.33 x 8.66 inches)
162 x 229 mm (6.38 x 9.02 inches)
114 x 162 mm (4.49 x 6.38 inches)
Refer to the Plain paper section
• 60 to 90 g/m2 (16 to 24 lb
bond) for the tray
• 250 sheets of 75 g/m2
(20 lb bond) paper for the
tray
• 50 sheets for the multi-
purpose tray
• 60 to 163 g/m2 (16 to 43 lb
bond) for the multi-purpose
tray
Oficio
A4
JIS B5
ISO B5
Executive
A5
A6
Envelope
Envelope B5
Envelope Monarch
Envelope COM-10
Envelope DL
Envelope C5
Envelope C6
Letter, A4
75 to 90 g/m2 (20 lb to 24 lb
bond)
5 sheets of 75 g/m2 (20 lb
bond) in the multi-purpose
tray
2
Transparency
Labels
138 to 146 g/m (37 to 39 lb
5 sheets of 75 g/m2 (20 lb
bond) in the multi-purpose
tray
bond)
2
Letter, Legal, Folio,
A4, JIS B5, ISO B5,
Executive, A5, A6
Refer to the Plain paper section
Refer to the Plain paper section
120 to 150 g/m (32 to 40 lb
5 sheets of 75 g/m2 (20 lb
bond) in the multi-purpose
tray
bond)
2
Card stock
Letter, Legal, Folio,
A4, JIS B5, ISO B5,
Executive, A5, A6
60 to 163 g/m (16 to 43 lb
5 sheets of 75 g/m2 (20 lb
bond) in the multi-purpose
tray
bond)
2
Minimum size (custom)
Maximum size (custom)
76 x 127 mm (3 x 5 inches)
60 to 163 g/m (16 to 43 lb
bond)
5 sheets of 75 g/m2 (20 lb
bond) in the multi-purpose
tray
215.9 x 356 mm (8.5 x 14 inches)
1. If media weight is over 90 g/m2 (24 lb bond), use the multi-purpose tray.
2. Maximum capacity may differ depending on media weight, thickness, and environmental conditions.
5.3
<Loading originals and print media>
Guidelines for special print media
Media sizes supported in each mode
Media type
Guidelines
Mode
Size
Source
Envelopes
• Successful printing on envelopes depends upon
the quality of the envelopes. When selecting
envelopes, consider the following factors:
- Weight: The weight of the envelope paper
should not exceed 90 g/m2 or jamming may
occur.
- Construction: Prior to printing, envelopes
should lie flat with less than 6 mm curl, and
should not contain air.
- Condition: Envelopes should not be wrinkled,
nicked, or otherwise damaged.
- Temperature: You should use envelopes that
are compatible with the heat and pressure of
the machine during operation.
Copy mode
Letter, A4, Legal, Folio, • tray 1
Executive, ISO B5, JIS
B5, A5, A6
• optional tray 2
• multi-purpose tray
Single side
printing
All sizes supported by
the machine
• tray 1
• optional tray 2
• multi-purpose tray
1
Duplex printing
Letter, A4, Legal, Folio • tray 1
• optional tray 2
• multi-purpose tray
Fax mode
Letter, A4, Legal
• tray 1
• optional tray 2
• Use only well-constructed envelopes with sharp
and well creased folds.
1. 75 to 90 g/m2 (20 to 24 lb bond) only
• Do not use stamped envelopes.
• Do not use envelopes with clasps, snaps,
windows, coated lining, self-adhesive seals, or
other synthetic materials.
• Do not use damaged or poorly made envelopes.
• Be sure the seam at both ends of the envelope
extends all the way to the corner of the
envelope.
Guidelines for selecting and storing print media
When selecting or loading paper, envelopes, or other print materials,
keep these guidelines in mind:
• Always use print media that conform with the specifications listed on
• Attempting to print on damp, curled, wrinkled, or torn paper can cause
paper jams and poor print quality.
• For the best print quality, use only high quality copier grade paper
specifically recommended for use in laser printers.
Acceptable
• Avoid using the following media types:
- Paper with embossed lettering, perforations, or a texture that is too
smooth or too rough
- Erasable bond paper
- Multi-paged paper
- Synthetic paper and thermally reactive paper
- Carbonless paper and Tracing paper.
Unacceptable
• Envelopes with a peel-off adhesive strip or with
more than one flap that folds over to seal must
use adhesives compatible with the machine’s
fusing temperature of 180 °C for 0,1 second.
The extra flaps and strips might cause wrinkling,
creasing, or jams, and may even damage the
fuser.
• For the best print quality, position margins no
closer than 15 mm from the edges of the
envelope.
Use of these types of paper could result in paper jams, chemical
smells, and damage to your machine.
• Store print media in its ream wrapper until you are ready to use it.
Place cartons on pallets or shelves, not on the floor. Do not place
heavy objects on top of the paper, whether it is packaged or
unpackaged. Keep it away from moisture or other conditions that can
cause it to wrinkle or curl.
• Store unused print media at temperatures between 15 °C and 30 °C.
The relative humidity should be between 10% and 70%.
• Avoid printing over the area where the
envelope’s seams meet.
• Store unused print media in a moisture-proof wrap, such as a plastic
container or bag, to prevent dust and moisture from contaminating
your paper.
• Load special media types one sheet at a time through the multi-
purpose tray to avoid paper jams.
• To prevent print media, such as transparencies and label sheets, from
sticking together, remove them as they print out.
5.4
<Loading originals and print media>
Media type
Guidelines
Media type
Guidelines
Transparencies • To avoid damaging the machine, use only
transparencies designed for use in laser printers.
• Transparencies used in the machine must be
able to withstand 180 °C, the machine’s fusing
temperature.
Preprinted
paper
• Letterhead must be printed with heat-resistant
ink that will not melt, vaporize, or release
hazardous emissions when subjected to the
machine’s fusing temperature of 180 °C for
0,1 second.
• Place them on a flat surface after removing them
from the machine.
• Do not leave them in the paper tray for long
periods of time. Dust and dirt may accumulate
on them, resulting in spotty printing.
• Letterhead ink must be non-flammable and
should not adversely affect printer rollers.
• Forms and letterhead should be sealed in a
moisture-proof wrapping to prevent changes
during storage.
• To avoid smudging caused by fingerprints,
handle them carefully.
• To avoid fading, do not expose printed
transparencies to prolonged sunlight.
• Ensure that transparencies are not wrinkled,
curled, or have any torn edges.
• Before you load preprinted paper, such as forms
and letterhead, verify that the ink on the paper is
dry. During the fusing process, wet ink can come
off preprinted paper, reducing print quality.
Loading paper
Labels
• To avoid damaging the machine, use only labels
designed for use in laser printers.
• When selecting labels, consider the following
factors:
In tray 1
- Adhesives: The adhesive material should be
stable at 180 °C, the machine’s fusing
temperature.
- Arrangement: Only use labels with no
exposed backing between them. Labels can
peel off sheets that have spaces between the
labels, causing serious jams.
- Curl: Prior to printing, labels must lie flat with
no more than 13 mm of curl in any direction.
- Condition: Do not use labels with wrinkles,
bubbles, or other indications of separation.
• Make sure that there is no exposed adhesive
material between labels. Exposed areas can
cause labels to peel off during printing, which
can cause paper jams. Exposed adhesive can
also cause damage to machine components.
• Do not run a sheet of labels through the machine
more than once. The adhesive backing is
designed for only a single pass through the
machine.
Load the print media you use for the majority of your print jobs in tray 1.
Tray 1 can hold a maximum of 250 sheets of 75 g/m2 plain paper.
You can purchase an optional tray (tray 2) and attach it below the
standard tray to load an additional 250 sheets of paper. For order
information for an optional tray, see page 12.1.
The paper level indicator on the front of tray 1 and the optional tray 2
shows the amount of paper currently left in the tray. When the tray is
empty, the indicator of the bar is completely lowered.
Full
• Do not use labels that are separating from the
backing sheet or are wrinkled, bubbled, or
otherwise damaged.
Empty
Card stock or
custom-sized
materials
• Do not print on media smaller than 98 mm wide
or 148 mm long.
• In the software application, set margins at least
6,4 mm away from the edges of the material.
5.5
<Loading originals and print media>
1
Press and hold the guide lock, and slide the paper length guide to
locate it in the correct paper size slot.
Loading paper in tray 1 or optional tray 2
1
Pull open the paper tray and load paper.
You can load letterhead with the design side face down. The top
edge of the sheet with the logo should be placed at the front of the
tray.
2
After loading paper, set the paper type and size for the multi-
Section for PC-printing.
2
After inserting paper into the tray, adjust the support guide so that it
lightly touches the paper stack.
Notes
• If you experience problems with paper feed, place one sheet at
a time in the multi-purpose tray.
• You can load previously printed paper. The printed side should
be facing up with an uncurled edge at the front. If you
experience problems with paper feed, turn the paper around.
Note that print quality is not guaranteed.
Changing the size of the paper in the paper tray
To load longer sizes of paper, such as Legal-sized paper, you need to
adjust the paper guides to extend the paper tray.
3
Squeeze the paper width guides, as shown and slide them to the
stack of paper until it lightly touches the side of the stack.
3
1
2
4
Notes
paper length guide
support guide
1
2
3
4
• Do not push the paper width guides far enough to cause the
materials to warp.
• If you do not adjust the paper width guides, it may cause paper
jams.
guide lock
paper width guides
5.6
<Loading originals and print media>
In the multi-purpose tray
Notes
The multi-purpose tray can hold special sizes and types of print material,
such as transparencies, postcards, note cards, and envelopes. It is useful
for single page printing on letterhead or colored paper.
Depending on the media type you are using, keep the following
loading guidelines:
• Envelopes: Flap side down and with the stamp area on the top
left side.
To load paper in the multi-purpose tray:
• Transparencies: Print side up and the top with the adhesive
strip entering the machine first.
1
Open the multi-purpose tray and unfold the multi-purpose tray
extension, as shown.
• Labels: Print side up and top short edge entering the machine
first.
• Preprinted paper: Design side up with the top edge toward the
machine.
• Card stock: Print side up and the short edge entering the
machine first.
• Previously printed paper: Previously printed side down with an
uncurled edge toward the machine.
4
Squeeze the multi-purpose tray paper width guides and adjust them
to the width of the paper. Do not force too much, or the paper will be
bent, which will result in a paper jam or skew.
2
If you are using paper, flex or fan the edge of the paper stack to
separate the pages before loading.
For transparencies, hold them by the edges and avoid touching the
print side. Oils from your fingers can cause print quality problems.
5
After loading paper, set the paper type and size for the multi-
Section for PC-printing.
3
Load the paper with the side to be printed on facing up.
Note
The settings made from the printer driver override the
settings on the control panel.
Caution
Make sure to open the rear cover when you print on
transparencies. If not, they may tear while exiting the
machine.
6
After printing, fold the multi-purpose tray extension and close the
multi-purpose tray.
5.7
<Loading originals and print media>
Tips on using the multi-purpose tray
Selecting an output location
• Load only one size of print media at a time in the multi-purpose tray.
The machine has two output locations: the rear cover (face up) and the
output tray (face down).
• To prevent paper jams, do not add paper when there is still paper in
the multi-purpose tray. This also applies to other types of print media.
• Print media should be loaded face up with the top edge going into the
multi-purpose tray first and be placed in the center of the tray.
jams and print quality problems.
• Flatten any curl on postcards, envelopes, and labels before loading
them into the multi-purpose tray.
2
• Make sure to open the rear cover when you print on transparencies. If
not, they may tear while exiting the machine.
Setting the paper size and type
After loading paper in the paper tray, you need to set the paper size and
type using the control panel buttons. These settings will apply to Copy
and Fax modes. For PC-printing, you need to select the paper size and
type in the application program you use on your PC.
1
1
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
output tray
rear cover
1
2
2
Press the Scroll buttons until Paper Setup appears and press
Enter.
The printer sends output to the output tray by default. To use the output
tray, make sure that the rear cover is closed.
3
4
Press Enter when Paper Size appears.
Notes
Press the Scroll buttons until the paper tray you want appears and
press Enter.
• If paper coming out of the output tray has problems, such as
excessive curl, try printing to the rear cover.
5
Press the Scroll buttons until the paper size you are using appears
and press Enter.
• To avoid paper jams, do not open or close the rear cover while
the machine is printing.
6
7
8
Press Exit to return to the upper level.
Printing to the output tray
Press the Scroll buttons until Paper Type appears and press Enter.
The output tray collects printed paper face down, in the order in which
the sheets were printed. The tray should be used for most print jobs.
Press the Scroll buttons until the paper type you are using appears
and press Enter.
9
Press Stop/Clear to return to Standby mode.
5.8
<Loading originals and print media>
Printing to the rear cover
Using the rear cover, paper comes out of the machine face up.
Printing from the multi-purpose tray to the rear cover provides a straight
paper path. Using the rear cover might improve the output quality with
special print media.
To use the rear cover, open it by pulling down.
Caution
The fuser area inside the rear cover of your machine becomes
very hot when in use. Take care when you access this area.
5.9
<Loading originals and print media>
Note
You can cancel the copy job during an operation. Press Stop/
Clear, and the copying will stop.
6 Copying
This chapter gives you step-by-step instructions for copying documents.
This chapter includes:
Changing the settings for each copy
•
•
•
•
•
•
•
Your machine provides default settings for copying so that you can
quickly and easily make a copy. However, if you want to change the
options for each copy, use the copy function buttons on the control panel.
Note
If you press Stop/Clear while setting the copy options, all of the
options you have set for the current copy job will be canceled
and returned to their default status. Or, they will automatically
return to their default status after the machine completes the
copy in progress.
Selecting the paper tray
Lighten/Darken
After loading the print media for copy output, you must select the paper
tray you will use for copy jobs.
If you have an original containing faint markings and dark images, you
can adjust the brightness to make a copy that is easier to read.
1
2
3
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
To adjust the darkness of copies, press Lighten/Darken. Each time you
press the button, the following modes are available:
Press the Scroll buttons until Paper Setup appears and press
Enter.
• Normal: Works well with standard typed or printed originals.
• Light: Works well with dark print.
Press the Scroll buttons until Paper Source appears and press
• Dark: Works well with light print or faint pencil markings.
Enter
.
Original Type
4
5
Press Enter when Copy Tray appears.
The original type setting is used to improve the copy quality by selecting
the document type for the current copy job.
Press the Scroll buttons until the paper tray you want appears and
press Enter.
To select the document type, press Original Type. Each time you press
the button, the following modes are available:
6
Press Stop/Clear to return to Standby mode.
• Text: Use for originals containing mostly text.
• Text/Photo: Use for originals with mixed text and photographs.
• Photo: Use when the originals are photographs.
Copying
1
2
Press Copy.
Ready to Copy appears on the top line of the display.
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
3
4
Enter the number of copies using the number keypad, if necessary.
If you want to customize the copy settings including copy size,
darkness, and original type, by using the control panel buttons, see
page 6.1.
If necessary, you can use special copy features, such as poster
copying, 2- or 4-up copying. See page 6.2.
5
Press Start to begin copying.
6.1
<Copying>
Reduced or enlarged copy
Using special copy features
By using the Reduce/Enlarge button, you can reduce or enlarge the size
of a copied image from 25% to 400% when you copy original documents
from the scanner glass, or from 25% to 100% from the ADF.
You can use the following copy features:
Collation
To select from the predefined copy sizes:
1
2
Press Reduce/Enlarge.
You can set the machine to sort the copy job. For
example, if you make 2 copies of a 3 page original,
one complete 3 page document will print followed by a
second complete document.
Press Reduce/Enlarge or the Scroll buttons until the size setting
you want appears and press Enter.
To scale the copy by directly entering the scale rate:
1
2
Press Copy.
1
2
Press Reduce/Enlarge.
Load originals face up into the ADF.
Press Reduce/Enlarge or the Scroll buttons until Custom appears
For details about loading an original, see
and press Enter.
3
Enter the scale rate and press Enter to save the selection.
3
4
Enter the number of copies using the number
keypad.
Note
When you make a reduced copy, black lines may appear at the
bottom of your copy.
Press Menu until Copy Feature appears on the
bottom line of the display and press Enter.
5
6
7
Press Enter when Copy Collation appears.
Press the Scroll buttons to select Yes.
Press Enter or Start to begin copying.
Changing the default copy settings
The copy options, including darkness, original type, copy size, and
number of copies, can be set to those most frequently used. When you
copy a document, the default settings are used unless they have been
changed by using the corresponding buttons on the control panel.
One complete document will print followed by the
second complete document.
1
2
Press Copy.
2-up or 4-up copying
Press Menu until Copy Setup appears on the bottom line of the
display and press Enter.
Your machine can print 2 or 4 original images reduced
to fit onto one sheet of paper.
3
4
Press Enter when Change Default appears.
1
2
Press Copy.
Press the Scroll buttons until the setup option you want appears
and press Enter.
Load originals face up in the ADF.
For details about loading an original, see
page 5.1.
5
Press the Scroll buttons until the setting you want appears and
press Enter.
2-up copying
3
4
Press Menu until Copy Feature appears on the
bottom line of the display and press Enter.
6
7
Repeat steps 4 through 5, as needed.
1
2
Press Stop/Clear to return to Standby mode.
3
4
Press the Scroll buttons until 2-Up or 4-Up
appears and press Enter.
Note
While you are setting copy options, pressing Stop/Clear
cancels the changed settings and restores the defaults.
5
6
Press the Scroll buttons to select Yes.
4-up copying
Press Enter or Start to begin copying.
Note
You cannot adjust the copy size using the
Reduce/Enlarge button for making a 2- or 4-
up copy.
6.2
<Copying>
ID card copying
Poster copying
Your machine can print 2-sided originals on one sheet
Your machine can print an image onto 9 sheets of
of A4-, Letter-, Legal-, Folio-, Executive-, B5-, A5-, or
A6-sized paper.
paper (3x3). You can paste the printed pages together
to make one poster-sized document.
When you copy using this feature, the machine prints
one side of the original on the upper half of the paper
and the other side on the lower half without reducing
the size of the original. This feature is helpful for
copying a small-sized item, such as a name card.
This copy feature is available only when you place
originals on the scanner glass.
1
2
Press Copy.
Place a single original face down on the scanner
glass.
This copy feature is available only when you place
originals on the scanner glass.
For details about loading an original, see
page 5.1.
1
2
Press Copy.
3
4
Press Menu until Copy Feature appears on the
bottom line of the display and press Enter.
Place a single original face down on the scanner
glass.
Press the Scroll buttons until Poster Copy
For details about loading an original, see
page 5.1.
appears and press Enter.
5
6
Press the Scroll buttons to select Yes.
3
4
Press Menu until Copy Feature appears on the
bottom line of the display and press Enter.
Press Enter or Start to begin copying.
Press the Scroll buttons until ID Copy appears
and press Enter.
Note
You cannot adjust the copy size using the
Reduce/Enlarge button when making a
poster.
Place Front Side and Press[Start] appears on
the display.
5
6
Press Enter or Start.
Your original is divided into
9 portions. Each portion is scanned
and printed one by one in the
following order:
Your machine begins scanning the front side and
shows Place Back Side and Press[Start].
Open the scanner lid and turn the original over.
Note
If you press Stop/Clear or if no buttons
are pressed for approximately
30 seconds, the machine cancels the
copy job and returns to Standby mode.
7
Press Start to begin copying.
Note
If the original is larger than the printable area,
some portions may not be printed.
6.3
<Copying>
Clone copying
Copying on both sides of paper
Your machine can print multiple image copies from the
By using the Duplex button on your machine, you can set the machine to
image on both sides of paper.
original document on a single page. The number of
images is automatically determined by the original
image and paper size.
1
2
Press Duplex.
This copy feature is available only when you place
originals on the scanner glass.
Press the Scroll buttons until the binding option you want appears.
• Off: Prints in Normal mode.
1
2
Press Copy.
• 1->2Side Short: Prints pages to be read by flipping like a note
pad.
Place a single original face down on the scanner
glass.
• 1->2Side Long: Prints pages to be read like a book.
For details about loading an original, see
page 5.1.
2
3
4
Press Menu until Copy Feature appears on the
bottom line of the display and press Enter.
3
2
5
Press the Scroll buttons until Clone Copy
appears and press Enter.
3
5
1->2Side Long
1->2Side Short
5
6
Press the Scroll buttons to select Yes.
Press Enter or Start to begin copying.
3
4
Press Enter to save your selection.
Note
If the mode is enabled, the Duplex button is backlit.
You cannot adjust the copy size using the
Reduce/Enlarge button while making a
clone copy.
Start copying a document.
Erasing background images
Setting copy timeout
You can set the machine to print an image without its background. This
copy feature removes the background color and can be helpful when
copying an original containing color in the background, such as a
newspaper or a catalog.
You can set the time the machine waits before it restores the default copy
settings, if you do not start copying after changing them on the control
panel.
1
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
1
2
Press Copy.
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
2
3
4
Press Enter when Machine Setup appears.
Press the Scroll buttons until Timeout appears and press Enter.
Press the Scroll buttons until the time setting you want appears.
3
4
Press Menu until Copy Feature appears on the bottom line of the
display and press Enter.
Selecting Off means that the machine does not restore the default
settings until you press Start to begin copying, or Stop/Clear to
cancel.
Press the Scroll buttons until Erase Bkgd. appears and press
Enter.
5
6
Press Enter to save your selection.
5
6
7
8
Press the Scroll buttons to select On and press Enter.
Press Stop/Clear to return to Standby mode.
Enter the number of copies using the number keypad.
Press Start to begin copying.
Press Stop/Clear to return to Standby mode.
6.4
<Copying>
7 Basic printing
This chapter explains common printing tasks.
Printing a document
Your machine allows you to print from various Windows, Macintosh, or
Linux applications. The exact steps for printing a document may vary
depending on the application you use.
For details about printing, see the Software Section.
Canceling a print job
If the print job is waiting in a print queue or print spooler, such as the
printer group in Windows, delete the job as follows:
1
2
Click the Windows Start menu.
For Windows 2000, select Settings and then Printers.
For Windows XP/2003, select Printers and Faxes.
For Windows Vista, select Control Panel > Hardware and Sound
> Printers.
3
4
Double-click the Xerox Phaser 3300MFP PCL 6 or Xerox Phaser
3300MFP PS icon.
From the Document menu, select Cancel.
Note
You can also access this window by simply double-clicking the
printer icon at the bottom right corner of the Windows desktop.
You can also cancel the current job by pressing Stop/Clear on the control
panel.
7.1
<Basic printing>
Scanning to an application using a local
connection
8 Scanning
Scanning with your machine lets you turn pictures and text into digital files
that can be stored on your computer. Then you can fax or email the files,
upload them to your website, or use them to create projects that you can
print.
1
2
Make sure that your machine and computer are turned on and
properly connected to each other.
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
This chapter includes:
•
•
•
•
•
•
3
Press Scan.
Ready to Scan appears on the top line of the display.
4
5
Press the Scroll buttons until Scan to Appl. appears on the bottom
line of the display and press Enter.
Press the Scroll buttons until the application you want to use
appears and press Enter.
Scanning basics
• Microsoft Paint: Sends the scanned image to Microsoft Paint.
• Email: Sends the scanned image to your default email program on
your computer. A new message window opens with the image
attached.
Your machine offers the following ways to scan an image using a local
connection:
• Via one of the preset imaging applications. Scanning an image
launches the selected application, enabling you to control the
scanning process. See the next section.
• My Document: Saves the scanned image in the default folder, My
Documents, on your computer.
• OCR: Sends the scanned image to the OCR program for text
recognition.
• Via the Windows Images Acquisition (WIA) driver. See the Software
Section.
Note
• To a portable USB memory device, if inserted into the USB memory
You can add more TWAIN-compliant software for scanning,
such as Adobe Photoshop, from the Printer Settings
Utility. See the Software Section.
Also, you can send scanned images to several destinations using a
network connection:
6
On the selected application, adjust the scan settings and begin
scanning. For details, please refer to the application user guide.
• To your networked computer via the Network Scan program. You can
scan an image from the machine, if network-connected, to the
computer where the Network Scan program is running.
• To Email. You can send the scanned image as an attachment to an
• To an FTP file server: You can scan an image and upload it to an FTP
server. See page 8.4.
a
• To a computer networked via SMB (NetBEUI) protocol: You can scan
an image and send it to a shared folder on an SMB server. See
a. A network protocol provided by Microsoft Corporation for Windows network
systems.
8.1
<Scanning>
Registering authorized users
Scanning using a network connection
To use an FTP server or SMB server, or to send an email, you need to
register authorized users using CentreWare IS. You can add up to 2000
users.
If you have connected your machine to a network and set up network
parameters correctly, you can scan and send images over the network.
1
Enter your machine’s IP address as the URL in a browser and click
Go to access the web site of your machine.
Preparing for network scanning
Before using your machine’s network scanning features, you need to
configure the following settings depending on your scan destination:
Note
The IP address can be found on the Network Info. page in
Menu
System Setup
Report.
• Adding the machine to the Network Scan program for scanning to a
network client
2
3
4
Click Properties
E-mail
User Authentication.
• Registering as an authorized user for scanning to Email, FTP, or SMB
• Setting up an account for scanning to Email
Enable User Authentication. Check the Enable Auth User box.
• Setting up FTP servers for scanning to FTP
Check the Enable Guest Account box to allow guest access. If this
option is enabled, then enter a Guest Login Name and a Guest
Password from 4-10 digits that can be used by the guest account to
access the feature.
• Setting up SMB servers for scanning to SMB
Adding the machine to the Network Scan program
5
6
Click the Add button to add new accounts.
First, install the Network Scan program. See the Software Section.
Enter a User Name, a Auth ID, Password and Email address for
each account desired. Your machine can hold up to 2000 accounts.
To scan images from your machine to your computer through the
network, you need to register the machine as an authorized network
scanner in the Network Scan program.
Note
1
In Windows, select Start
Utilities Network Scan
Programs
Xerox Network Printer
From the control panel on your machine, verify the user
correctly registered.
Network Scan.
The Xerox Network Scan Manager window opens.
Click the Add Device button or double-click the Add Device icon.
Click Next.
1
2
Press Scan.
2
3
4
Press the Scroll buttons until Scan to Email appears on the
bottom line of the display. Then press Enter.
3
4
The machine will prompt for a Login. Enter a valid My login
ID, Password, and Destination Email.
Select Browse for a scanner. (recommended), or select Connect
to this scanner. and enter the IP address of your machine.
The machine will open the email service. If an invalid set of
credentials was entered the Phaser MFP will return Scan.
5
6
Click Next.
A list of the scanners on your network appears.
Setting up an e-mail account
Select your machine from the list and enter a name, user ID, and
PIN (Personal Identification Number) for the machine.
To scan and send an image as an email attachment, you need to set up
network parameters using CentreWare IS.
Notes
1
Enter your machine’s IP address as the URL in a browser and click
Go to access the web site of your machine.
• For the scanner name, the model name of your machine is
automatically entered, but can be changed.
• You can enter an ID of up to 8 characters. The first character
must be a letter.
• The PIN must be 4 digits.
2
3
4
5
Click Machine Settings and E-mail Setup.
Select IP Address or Host Name.
7
8
Click Next.
Enter the IP address in dotted decimal notation or as a host name.
Click Finish.
Enter the server port number, from 1 to 65535.
The default port number is 25.
Your machine is added to the Network Scan program and you can
now scan images through the network.
6
7
Put a check mark in SMTP Requires Authentication to require
authentication.
Note
You can change the scanner properties of your machine and the
scan settings from the Xerox Network Scan Manager window.
Click Properties and set the options in each tab.
Enter the SMTP server login name and password.
8.2
<Scanning>
The default port number is 139.
Setting up an FTP server
To use an FTP server, you need to set up parameters for access to FTP
servers using CentreWare IS.
10 Enter the share name of the server.
11 Put a check mark in Anonymous if you want to allow the SMB
1
Enter your machine’s IP address as the URL in a browser and click
server to be accessed by unauthorized persons.
Go to access the web site of your machine.
By default, this is unchecked.
2
3
4
5
6
Click Machine Settings and FTP Setup.
Click Server List.
12 Enter the login name and password.
13 Enter the domain name of the SMB server.
Click Add.
14 Enter the location the scanned image will be stored. This is the
location you have entered in the step 6.
Select the index number, from 1 to 20.
15 Click Apply.
Enter a name in Alias for the Setup for the corresponding Server
List entry. This name will be displayed on your machine.
Scanning to a network client
7
8
Select IP Address or Host Name.
Network client allows you to remotely scan an original from your network-
connected machine to your computer in JPEG, TIFF, or PDF file format.
Enter the server address in dotted decimal notation or as a host
name.
Scanning
9
Enter the server port number, from 1 to 65535.
The default port number is 21.
1
Make sure that your machine and the computer are connected to a
network and Network Scan is running on the computer.
10 Put a check mark in Anonymous if you want to allow the FTP
server to be accessed by unauthorized persons.
2
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
By default, this is unchecked.
11 Enter the login name and password.
3
4
Press Scan.
12 Enter the location the scanned image will be stored. This is the
location you have entered in the step 6.
Press the Scroll buttons until NetScan appears on the bottom line
of the display and press Enter.
13 Click Apply.
5
6
7
Enter the ID you have set in the Xerox Network Scan Manager
window and press Enter.
Setting up an SMB server
To use an SMB server, you need to set up parameters for access to SMB
servers using CentreWare IS.
Enter the PIN you have set in the Xerox Network Scan Manager
window and press Enter.
1
Enter your machine’s IP address as the URL in a browser and click
If the scan destination is folder type, press the Scroll buttons until
the scan setting option you want appears and press Enter. Or,
press Start to immediately start scanning using the default settings.
Go to access the web site of your machine.
2
3
4
5
6
Click Machine Settings and SMB Setup.
Click Server List.
• Scan Size: Sets the image size.
• Original Type: Sets the original document’s type.
• Resolution: Sets the image resolution.
• Scan Color: Sets the color mode.
Click Add.
Select the index number, from 1 to 20.
• Scan Format: Sets the file format in which the image is to be
saved. If you select TIFF or PDF, you can select to scan multiple
pages.
Enter a name in Alias for the Setup for the corresponding Server
List entry. This name will be displayed on your machine.
7
8
Select IP Address or Host Name.
If the scan destination is application type, go to the step 11.
Enter the server address in dotted decimal notation or as a host
name.
8
9
Press the Scroll buttons until the desired status appears and press
Enter.
9
Enter the server port number, from 1 to 65535.
Press Start to start scanning.
8.3
<Scanning>
Your machine begins scanning the original to the computer where
the program is running.
Note
This prompt does not appear if you have activated the
Send To Self option in the email account setup.
10 Press the Scroll buttons until the application you want appears and
press Enter. Scanning is started.
8
9
Enter an email subject and press Enter.
Press the Scroll buttons until the file format you want appears and
press Enter or Start.
Setting network scan timeout
If the Network Scan program on your computer does not send a refresh
request and does not scan a job within a specified timeout period, your
machine cancels the scan job. You can change this timeout setting as
needed.
The machine begins scanning and then sends the email.
10 If the machine asks if you want to log off your account, press the
Scroll buttons to select Yes or No and press Enter.
1
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
11 Press Stop/Clear to return to Standby mode.
2
3
Press Enter when Machine Setup appears.
Scanning to an FTP server
Press the Scroll buttons until NetScanTimeout appears and press
Enter.
You can scan an image and then upload it to an FTP server. You need to
set up parameters for access to FTP servers from CentreWare IS. See
4
5
Enter the desired timeout value and press Enter.
Before scanning, you can set the scan options for your scan job. See
The change will be broadcast over the network and will apply to all
clients connected to the network.
1
2
Make sure that your machine is connected to a network.
Press Stop/Clear to return to Standby mode.
Load originals face up into the ADF or place a single original on the
scanner glass.
Scanning to Email
You can scan and send an image as an email attachment. You first need
3
4
Press Scan.
Before scanning, you can set the scan options for your scan job. See
Press the Scroll buttons until Scan to FTP appears on the bottom
line of the display and press Enter.
1
2
Make sure that your machine is connected to a network.
5
6
Press the Scroll buttons until the FTP server you want appears and
press Enter or Start.
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
Press the Scroll buttons until the file type you want appears and
press Enter or Start.
The machine begins scanning and then sends the file to the
specified server.
3
4
Press Scan.
Press the Scroll buttons until Scan to Email appears on the bottom
line of the display and press Enter.
5
6
7
Enter the recipient’s email address and press Enter.
If you have set up Address Book, you can use a speed button or a
speed email or group email number to retrieve an address from
To enter additional addresses, press Enter when Yes appears and
repeat step 5.
To continue to the next step, press the Scroll buttons to select No
and press Enter.
If the display asks if you want to send the email to your account,
press the Scroll buttons to select Yes or No and press Enter.
8.4
<Scanning>
6
7
Repeat steps 4 and 5 to set other setting options.
Scanning to an SMB server
When you have finished, press Stop/Clear to return to Standby
mode.
You can scan an image and then send it to an SMB server. You need to
set up parameters for access to SMB servers from CentreWare IS. See
Before scanning, you can set the scan options for your scan job. See
Changing the default scan settings
1
2
Make sure that your machine is connected to a network.
To avoid having to customize the scan settings for each job, you can set
up default scan settings for each scan type.
Load originals face up into the ADF or place a single original on the
scanner glass.
1
2
Press Scan.
Press Menu until Scan Setup appears on the bottom line of the
display and press Enter.
3
4
Press Scan.
3
4
Press Enter when Change Default appears.
Press the Scroll buttons until Scan to SMB appears on the bottom
line of the display and press Enter.
Press the Scroll buttons until the scan type you want appears and
press Enter.
5
6
Press the Scroll buttons until the SMB server you want appears and
press Enter or Start.
5
6
Press the Scroll buttons until the scan setting option you want
appears and press Enter.
Press the Scroll buttons until the file format you want appears and
press Enter or Start.
Press the Scroll buttons until the desired status appears and press
Enter.
The machine begins scanning and then sends the file to the
specified server.
7
8
Repeat steps 5 and 6 to change other settings.
To change the default settings for other scan types, press Exit and
repeat from step 4.
Changing the settings for each scan job
9
Press Stop/Clear to return to Standby mode.
Your machine provides you with the following setting options to allow you
to customize your scan jobs.
• Scan Size: Sets the image size.
Setting up Address Book
• Original Type: Sets the original document’s type.
• Resolution: Sets the image resolution.
• Scan Color: Sets the color mode.
You can set up Address Book with the email addresses you use
frequently via CentreWare IS and then easily and quickly enter email
addresses by entering the location numbers assigned to them in
Address book.
• Scan Format: Sets the file format in which the image is to be saved. If
you select TIFF or PDF, you can select to scan multiple pages.
Depending on the selected scan type, this option may not appear.
Registering speed email numbers
To customize the settings before starting a scan job:
1
Enter your machine’s IP address as the URL in a browser and click
Go to access the web site of your machine.
1
2
Press Scan.
Press Menu until Scan Feature appears on the bottom line of the
display and press Enter.
2
3
4
Click Machine Settings and Local Address Book.
Click Add.
3
4
5
Press the Scroll buttons until the scan type you want appears and
press Enter.
Select a location number and enter the user name and e-mail
address you want.
Press the Scroll buttons until the scan setting option you want
appears and press Enter.
5
Click Apply.
Note
Press the Scroll buttons until the desired status appears and press
Enter.
You can also click Import and obtain your address book from
your computer.
8.5
<Scanning>
Configuring group email numbers
Using Address Book entries
To retrieve an email address, use the following ways:
1
Enter your machine’s IP address as the URL in a browser and click
Go to access the web site of your machine.
Speed email numbers
2
3
4
5
6
Click Machine Settings and Group Address Book.
Click Add.
When you are prompted to enter a destination address while sending an
email, enter the speed email number at which you stored the address you
want.
Select a group number and enter the group name you want.
Select speed email numbers that will be included in the group.
Click Apply.
• For a one-digit speed email location, press and hold the
corresponding digit button from the number keypad.
• For a two- or three-digit speed email location, press the first digit
button(s) and then hold down the last digit button.
You can also press the speed buttons at which you stored the address
you want.
a
Retrieving global email addresses from the LDAP
server
You can also search through memory for an entry by pressing Address
You can use not only local addresses stored in your machine's memory
but also ones in the LDAP server. To use the global addresses, configure
the LDAP server first via CentreWare IS as following:
Group email numbers
1
Enter your machine’s IP address as the URL in a browser and click
Go to access the web site of your machine.
To use a group email entry, you need to search for and select it from
memory.
When you are prompted to enter a destination address while sending an
2
3
4
5
Click Machine Settings and LDAP Server Setup.
Select IP Address or Host Name.
Global email addresses
Enter the IP address in dotted decimal notation or as a host name.
To use a global email addresses in the LDAP server, you need to search
for and select it from memory.
Enter the server port number, from 1 to 65535.
The default port number is 389.
When you are prompted to enter a destination address while sending an
6
Click Add.
a. LightWeight Directory Access Protocol: An Internet protocol that email and
other programs use to look up information from a server.
8.6
<Scanning>
Searching Address Book for an entry
There are two ways to search for an address in memory. You can either
scan from A to Z sequentially or search by entering the first letters of the
name associated with the address.
Searching sequentially through memory
1
2
If necessary, press Scan.
Press Address Book until Search&Send appears on the bottom
line of the display and press Enter.
3
Press the Scroll buttons until the number category you want
appears and press Enter.
4
5
Press Enter when All appears.
Press the Scroll buttons until the name and address you want
appears. You can search upwards or downwards through the entire
memory in alphabetical order.
Searching with a particular first letter
1
2
If necessary press Scan.
Press Address Book until Search&Send appears on the bottom
line of the display and press Enter.
3
Press the Scroll buttons until the number category you want
appears and press Enter.
4
5
6
Press the Scroll buttons until ID appears and press Enter.
Enter the first few letters of the name you want and press Enter.
Press the Scroll buttons until the name you want appears and press
Enter.
Printing Address Book
You can check your Address Book settings by printing a list.
1
Press Address Book until Print appears on the bottom line of the
display.
2
Press Enter. A list showing your speed button settings, and the
speed/group email entries print out.
8.7
<Scanning>
Sending a fax
9 Faxing
This chapter gives you information about using your machine as a fax
machine.
Setting the fax header
This chapter includes:
In some countries, you are required by law to indicate your fax number
on any fax you send. The Machine ID, containing your telephone number
and name or company name, will be printed at the top of each page sent
from your machine.
•
•
•
•
•
•
•
1
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
2
3
4
Press Enter when Machine Setup appears.
Press Enter when Machine ID appears.
Enter your name or the company name using the number keypad.
You can enter alphanumeric characters using the number keypad,
and include special symbols by pressing the 0 button.
•
•
•
•
•
•
•
•
•
•
5
6
Press Enter to save the ID.
Press the Scroll buttons until Machine Fax No. appears and press
Enter.
7
8
Enter your fax number using the number keypad and press Enter.
Press Stop/Clear to return to Standby mode.
Adjusting the document settings
Before starting a fax, change the following settings according to your
original’s status to get the best quality.
•
•
•
•
•
Resolution
The default document settings produce good results when using typical
text-based originals. However, if you send originals that are of poor
quality, or contain photographs, you can adjust the resolution to produce
a higher quality Fax.
1
2
Press Resolution.
Press Resolution or the Scroll buttons until the option you want
appears.
3
Press Enter to save your selection.
9.1
<Faxing>
Recommended resolution settings for different original document types
are described in the table below:
Sending a fax automatically
1
2
Press Fax.
Mode
Standard
Fine
Recommended for:
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
Originals with normal sized characters.
Originals containing small characters or thin lines or
originals printed using a dot-matrix printer.
Ready to Fax appears on the top line of the display.
Super Fine
Originals containing extremely fine detail. Super
Fine mode is enabled only if the machine with
which you are communicating also supports the
Super Fine resolution.
3
4
Adjust the resolution and the darkness to suit your fax needs.
Enter the receiving fax machine’s number.
You can use speed buttons, speed dial numbers, or group dial
numbers. For details about storing and searching for a number, see
Notes
• For memory transmission, Super Fine
mode is not available. The resolution
setting is automatically changed to Fine.
• When your machine is set to Super Fine
resolution and the fax machine with
which you are communicating does not
support Super Fine resolution, the
machine transmits using the highest
resolution mode supported by the other
fax machine.
5
6
Press Start.
If an original is placed on the scanner glass, select Yes to add
another page. Load another original and press Enter.
7
When you have finished, select No at the Another Page? prompt.
After the number is dialed, the machine begins sending the fax
when the receiving fax machine answers.
Photo Fax
Color Fax
Originals containing shades of gray or photographs.
Note
When you want to cancel a fax job, press Stop/Clear at any
time while sending.
Originals with colors. Sending a color fax is enabled
only if the machine with which you are
communicating supports color fax reception and
you send the fax manually. In this mode, memory
transmission is not available.
Sending a fax manually
Note
1
2
Press Fax.
The resolution setting is applied to the current fax job. To
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
Darkness
You can select the default contrast mode to fax your originals lighter or
darker.
3
Adjust the resolution and the darkness to suit your fax needs. See
page 9.1.
1
2
Press Fax.
4
5
Press Manual Dial. You hear a dial tone.
Press Menu, and then Enter when Fax Feature appears on the
bottom line of the display.
Enter the receiving fax machine’s number.
You can use speed buttons, speed dial numbers, or group dial
numbers. For details about storing and searching for a number, see
3
4
Press Enter when Lighten/Darken appears.
Press the Scroll buttons until the option you want appears and
6
Press Start when you hear a high-pitched fax signal from the
press Enter.
remote fax machine.
5
Press Stop/Clear to return to Standby mode.
Note
Note
When you want to cancel a fax job, press Stop/Clear at any
time while sending.
The darkness setting is applied to the current fax job. To change
the default setting, see page 10.2.
9.2
<Faxing>
Receiving a fax
Confirming a transmission
When the last page of your original has been sent successfully, the
machine beeps and returns to Standby mode.
Selecting the paper tray
When something goes wrong while sending your fax, an error message
appears on the display. For a list of error messages and their meanings,
clear the message and try to send the fax again.
After loading the print media for fax output, you have to select the paper
tray you will use for the fax reception.
1
2
3
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
You can set your machine to print a confirmation report automatically
Press the Scroll buttons until Paper Setup appears and press
Enter.
Automatic redialing
Press the Scroll buttons until Paper Source appears and press
Enter.
When the number you have dialed is busy or there is no answer when you
send a fax, the machine automatically redials the number every three
minutes, up to seven times according to the factory default settings.
4
5
Press the Scroll buttons until Fax Tray appears and press Enter.
Press the Scroll buttons until the paper tray you want appears and
When the display shows Retry Redial?, press Enter to redial the number
without waiting. To cancel the automatic redialing, press Stop/Clear.
press Enter.
6
Press Stop/Clear to return to Standby mode.
To change the time interval between redials and the number of redial
Changing receiving modes
Redialing the last number
1
2
Press Fax.
To redial the number you called last:
Press Menu until Fax Setup appears on the bottom line of the
display and press Enter.
1
2
Press Redial/Pause.
3
4
5
Press the Scroll buttons until Receiving appears and press Enter.
When an original is loaded in the ADF, the machine automatically
begins to send.
Press Enter when Receive Mode appears.
If an original is placed on the scanner glass, select Yes to add
another page. Load another original and press Enter. When you
have finished, select No at the Another Page? prompt.
Press the Scroll buttons until the fax reception mode you want
appears.
• In Fax mode, the machine answers an incoming fax call and
immediately goes into the fax reception mode.
• In Tel mode, you can receive a fax by pressing Manual Dial and
then Start. You can also pick up the handset of the extension
• In Ans/Fax mode, an answering machine attached to your
machine answers an incoming call, and the caller can leave a
message on the answering machine. If the fax machine senses a
fax tone on the line, the machine automatically switches to Fax
mode to receive the fax. See page 9.4.
• In DRPD mode, you can receive a call using the Distinctive Ring
Pattern Detection (DRPD) feature. Distinctive Ring is a telephone
company service which enables an user to use a single telephone
line to answer several different telephone numbers. For further
details, see page 9.4.
6
Press Enter to save your selection.
9.3
<Faxing>
7
Press Stop/Clear to return to Standby mode.
Receiving automatically in Ans/Fax mode
Notes
To use this mode, you must attach an answering machine to the EXT
socket on the back of your machine.
• When the memory is full, the printer can no longer receive any
incoming fax. Secure free memory to resume by removing data
stored in the memory.
• To use the Ans/Fax mode, attach an answering machine to the
EXT socket on the back of your machine.
• If you do not want other people to view your received
documents, you can use secure receiving mode. In this mode,
all of the received faxes are stored in memory. For further
details, see page 9.5.
If the caller leaves a message, the answering machine stores the
message as it would normally. If your machine detects a fax tone on the
line, it automatically starts to receive the fax.
Notes
• If you have set your machine to Ans/Fax mode and your
answering machine is switched off, or no answering machine is
connected to EXT socket, your machine automatically goes
into Fax mode after a predefined number of rings.
• If your answering machine has a user-selectable ring counter,
set the machine to answer incoming calls within 1 ring.
Receiving automatically in Fax mode
Your machine is preset to Fax mode at the factory. When you receive a
fax, the machine answers the call on a specified number of rings and
automatically receives the fax.
• If you are in Tel mode (manual reception) when the answering
machine is connected to your machine, you must switch off the
answering machine, or the outgoing message from the
answering machine will interrupt your phone conversation.
Receiving faxes using DRPD mode
Receiving manually in Tel mode
Distinctive Ring is a telephone company service which enables a user to
use a single telephone line to answer several different telephone
numbers. The particular number someone uses to call you is identified by
different ringing patterns, which consist of various combinations of long
and short ringing sounds. This feature is often used by answering
services who answer telephones for many different clients and need to
know which number someone is calling in on to properly answer the
phone.
You can receive a fax call by pressing Manual Dial and then pressing
Start when you hear a fax tone from the remote machine.
The machine begins receiving a fax and returns to Standby mode when
the reception is completed.
Receiving manually using an extension
telephone
Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax
machine can learn the ring pattern you designate to be answered by the
fax machine. Unless you change it, this ringing pattern will continue to be
recognized and answered as a fax call, and all other ring patterns will be
forwarded to the extension telephone or answering machine plugged into
the EXT socket. You can easily suspend or change DRPD at any time.
This features works best when you are using an extension telephone
connected to the EXT socket on the back of your machine. You can
receive a fax from someone you are talking to on the extension telephone
without going to the fax machine.
Before using the DRPD option, Distinctive Ring service must be installed
on your telephone line by the telephone company. To set up DRPD, you
will need another telephone line at your location, or someone available to
dial your fax number from outside.
When you receive a call on the extension phone and hear fax tones,
press the keys
fax.
9
on the extension phone. The machine receives the
Press the buttons slowly in sequence. If you still hear the fax tone from
the remote machine, try pressing once again.
To set up the DRPD mode:
9
1
2
Press Fax.
9
is the remote receive code preset at the factory. The first and the
last asterisks are fixed, but you can change the middle number to
Press Menu until Fax Setup appears on the bottom line of the
display and press Enter
.
3
4
Press the Scroll buttons until Receiving appears and press Enter.
Press the Scroll buttons until DRPD Mode appears and press
Enter
.
Waiting Ring appears on the display.
9.4
<Faxing>
5
6
Call your fax number from another telephone. It is not necessary to
place the call from a fax machine.
Printing received faxes
1
Access the Secure Receive menu by following steps 1 through 3 in
When your machine begins to ring, do not answer the call. The
machine requires several rings to learn the pattern.
2
3
Press the Scroll buttons until Print appears and press Enter.
When the machine completes learning, the display shows
Completed DRPD Setup.
Enter the four-digit password and press Enter.
If the DRPD setup fails, Error DRPD Ring appears. Press Enter
when DRPD Mode appears and start over from step 4.
The machine prints all of the faxes stored in memory.
7
Press Stop/Clear to return to Standby mode.
Deactivating secure receiving mode
When the DRPD feature is set up, the DRPD option is available for the
receiving mode setting. To receive faxes in DRPD mode, you need to set
the menu to DRPD.
1
Access the Secure Receive menu by following steps 1 through 3 in
2
3
Press the Scroll buttons until Off appears and press Enter.
Notes
• DRPD must be set up again if you re-assign your fax number,
or connect the machine to another telephone line.
• After DRPD has been set up, call your fax number again to
verify that the machine answers with a fax tone. Then have a
call placed to a different number assigned to that same line to
be sure the call is forwarded to the extension telephone or
answering machine plugged into the EXT socket.
Enter the four-digit password and press Enter.
The mode is deactivated and the machine prints all faxes stored in
memory.
4
Press Stop/Clear to return to Standby mode.
Receiving faxes in memory
Receiving in secure receiving mode
Since your machine is a multi-tasking device, it can receive faxes while
you are making copies or printing. If you receive a fax while you are
copying or printing, your machine stores incoming faxes in its memory.
Then, as soon as you finish copying or printing, the machine
automatically prints the fax.
You may need to prevent your received faxes from being accessed by
unauthorized people. You can turn on secure receiving mode to restrict
printing of received faxes when the machine is unattended. In secure
receiving mode, all incoming faxes go into memory. When the mode is
deactivated, any stored faxes are printed.
Activating secure receiving mode
1
2
Press Fax.
Press Menu and then press Enter when Fax Feature appears on
the bottom line of the display.
3
Press the Scroll buttons until Secure Receive appears and press
Enter.
4
5
Press the Scroll buttons until On appears and press Enter.
Enter a four-digit password you want to use and press Enter.
Note
You can activate secure receiving mode without setting a
password, but cannot protect your faxes.
6
7
Re-enter the password to confirm it and press Enter.
Press Stop/Clear to return to Standby mode.
When a fax is received in secure receiving mode, your machine stores it
in memory and shows Secure Receive to let you know that there is a fax
received.
9.5
<Faxing>
7
8
Enter the second fax number and press Enter.
Printing received faxes on both sides of paper
The display asks you to enter another fax number to send the
document.
By using the Duplex button on your machine, you can set the machine to
print received faxes on both sides of paper.
To enter more fax numbers, press Enter when Yes appears and
repeat steps 6 and 7. You can add up to 209 destinations.
1
2
Press Duplex.
Note
Press the Scroll buttons until the binding option you want appears.
You cannot use group dial numbers for another fax number.
• Off: Prints in Normal mode.
• 1->2Side Short: Prints pages to be read by flipping like a note
pad.
9
When you have finished entering fax numbers, select No at the
Another No.? prompt and press Enter or Start.
• 1->2Side Long: Prints pages to be read like a book.
The original is scanned into memory before transmission. The
display shows memory capacity and the number of pages being
stored in memory.
2
10 If an original is placed on the scanner glass, select Yes to add
another page. Load another original and press Enter.
3
2
5
When you have finished, select No at the Another Page? prompt.
3
5
The machine begins sending the fax to the numbers you entered in
the order in which you entered them.
1->2Side Long
1->2Side Short
3
Press Enter to save your selection.
Sending a delayed fax
If the mode is enabled, the Duplex button is backlit.
You can set your machine to send a fax at a later time when you will not
be present.
Other ways to fax
1
2
Press Fax.
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
Sending a fax to multiple destinations
You can use the Multiple Send feature, which allows you to send a fax to
multiple locations. Originals are automatically stored in memory and sent
to a remote station. After transmission, the originals are automatically
erased from memory.
3
4
5
6
Adjust the document resolution and darkness to suit your fax needs.
Press Menu until Fax Feature appears on the bottom line of the
display and press Enter.
1
2
Press Fax.
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
Press the Scroll buttons until Delay Send appears and press
Enter.
Enter the number of the receiving machine using the number
keypad.
3
4
Adjust the document resolution and darkness to suit your fax needs.
You can use speed buttons, speed dial numbers, or group dial
Press Menu until Fax Feature appears on the bottom line of the
display and press Enter.
7
8
Press Enter to confirm the number. The display asks you to enter
another fax number to which to send the document.
5
6
Press the Scroll buttons until Multi Send appears and press Enter.
To enter more fax numbers, press Enter when Yes appears and
repeat steps 6 and 7. You can add up to 10 destinations.
Enter the number of the first receiving fax machine and press Enter.
You can use speed buttons, speed dial numbers, or group dial
numbers. For details, see page 10.2.
9.6
<Faxing>
Note
Sending a priority fax
You cannot use group dial numbers for another fax number.
Using the Priority Fax feature, a high priority fax can be sent ahead of
reserved operations. The original is scanned into memory and
immediately transmitted when the current operation is finished. In
addition, priority transmission will interrupt a Multiple Send operation
between stations (i.e., when the transmission to station A ends, before
transmission to station B begins) or between redial attempts.
9
When you have finished entering fax numbers, press the Scroll
buttons to select No at the Another No.? prompt and press Enter.
10 Enter the job name you want and press Enter.
If you do not want to assign a name, skip this step.
1
2
Press Fax.
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
11 Enter the time using the number keypad and press Enter or Start.
Note
If you set a time earlier than the current time, the fax will be
sent at that time on the following day.
3
4
5
6
Adjust the document resolution and darkness to suit your fax needs.
The original is scanned into memory before transmission. The
display shows memory capacity and the number of pages being
stored in memory.
Press Menu until Fax Feature appears on the bottom line of the
display and press Enter.
12 If an original is placed on the scanner glass, select Yes to add
Press the Scroll buttons until Priority Send appears and press
Enter.
another page. Load another original and press Enter.
When you have finished, select No at the Another Page? prompt.
Enter the number of the receiving machine.
The machine returns to Standby mode. The display reminds you
that you are in Standby mode and that a delayed fax is set.
You can use speed buttons or speed dial numbers. For details, see
7
8
Press Enter to confirm the number.
Adding pages to a delayed fax
Enter the job name you want and press Enter.
You can add pages to the delayed transmissions previously reserved in
your machine’s memory.
The original is scanned into memory before transmission. The
display shows memory capacity and the number of pages being
stored in memory.
1
2
Load the originals to be added and adjust document settings.
Press Menu until Fax Feature appears on the bottom line of the
9
If an original is placed on the scanner glass, select Yes to add
another page. Load another original and press Enter.
display and press Enter.
3
4
Press Enter when Add Page appears.
When you have finished, select No at the Another Page? prompt.
Press the Scroll buttons until the fax job you want appears and
press Enter.
The machine shows the number being dialed and begins sending
the fax.
The machine scans the original into memory and shows the total
number of pages and the number of the added pages.
Forwarding faxes
Canceling a delayed fax
You can forward your incoming and outgoing faxes to another fax
machine or email address.
1
Press Menu until Fax Feature appears on the bottom line of the
display and press Enter.
Forwarding sent faxes to another fax machine
2
3
Press the Scroll buttons until Cancel Job appears and press Enter.
You can set the machine to send copies of all outgoing faxes to a
specified destination, in addition to the fax numbers you entered.
Press the Scroll buttons until the fax job you want appears and
press Enter.
1
2
Press Fax.
4
Press Enter when Yes appears.
Press Menu until Fax Feature appears on the bottom line of the
display and press Enter.
The selected fax is deleted from memory.
3
Press the Scroll buttons until Forward appears and press Enter.
9.7
<Faxing>
4
5
Press Enter when Fax appears.
8
9
Enter the starting time and press Enter.
Press the Scroll buttons until Send Forward appears and press
Enter the ending time and press Enter.
Enter.
10 Press Stop/Clear to return to Standby mode.
6
7
Press the Scroll buttons to select On and press Enter.
Subsequent received faxes will be forwarded to the specified fax
machine.
Enter the number of the fax machine to which faxes are to be sent
and press Enter.
8
Press Stop/Clear to return to Standby mode.
Forwarding received faxes to email address
Subsequent sent faxes will be forwarded to the specified fax
machine.
You can set your machine to forward incoming faxes to the email address
you entered.
1
2
Press Fax.
Forwarding sent faxes to email address
Press Menu until Fax Feature appears on the bottom line of the
display and press Enter.
You can set the machine to send copies of all outgoing faxes to a
specified destination, in addition to the email address you entered.
3
4
5
Press the Scroll buttons until Forward appears and press Enter.
1
2
Press Fax.
Press the Scroll buttons until E-mail appears and press Enter.
Press Menu until Fax Feature appears on the bottom line of the
Press the Scroll buttons until Rcv. Forward appears and press
Enter.
display and press Enter.
3
4
5
Press the Scroll buttons until Forward appears and press Enter.
6
Press the Scroll buttons until Forward appears and press Enter.
Press the Scroll buttons until E-mail appears and press Enter.
To set the machine to print out a fax when fax forwarding has been
completed, select Forward&Print.
Press the Scroll buttons until Send Forward appears and press
Enter.
7
8
Enter your email address and press Enter.
6
7
8
Press the Scroll buttons to select On and press Enter.
Enter the email address to which faxes are to be sent and press
Enter.
Enter your email address and press Enter.
Enter the email address to which faxes are to be sent and press
9
Press Stop/Clear to return to Standby mode.
Enter.
Subsequent received faxes will be forwarded to the specified email
address.
9
Press Stop/Clear to return to Standby mode.
Subsequent sent faxes will be forwarded to the specified email
address.
Sending a Fax from a PC
Forwarding received faxes to another fax machine
You can send a fax from your PC without going to the multi-function
printer. To send a fax from your PC, you need to install the PC-fax
software and customize the software setting’s. See the Software
Section.
You can set your machine to forward incoming faxes to another fax
number during a specified time period. When a fax arrives at your
machine, it is stored in memory. Then, the machine dials the fax number
that you have specified and sends the fax.
1
2
Press Fax.
Installing PC-Fax Software
Press Menu until Fax Feature appears on the bottom line of the
display and press Enter.
1
2
To install the PC-Fax, insert the supplied Xerox Drivers CD.
The CD-ROM should automatically run, and the installation window
appears.
3
4
5
Press the Scroll buttons until Forward appears and press Enter.
Press Enter when Fax appears.
3
When the language selection window appears, select the
Press the Scroll buttons until Rcv. Forward appears and press
Enter.
appropriate language and then click Install Software.
6
Press the Scroll buttons until Forward appears and press Enter.
To set the machine to print out a fax when fax forwarding has been
completed, select Forward&Print.
7
Enter the number of the fax machine to which faxes are to be sent
and press Enter.
9.8
<Faxing>
4
Chose PC-Fax (if not already selected) and then click Next.
To send a PC Fax
1
2
Open the document you want to send.
Select Print from the File menu.
The Print window displays. It may look slightly different depending
on your application.
3
Select Xerox PC-Fax from the Name drop down list box.
5
At the next screen accept your choice by clicking Next and then
click Finish. PC-Fax is now installed.
Configuring PC Fax
1
From the Start menu, select Programs or All Program → Xerox
Phaser 3300MFP → Configure PC Fax.
2
Enter your name and fax number.
4
5
Select OK.
Compose the cover page and click Continue.
3
4
Select the address book you will use.
Select the multi-function printer you will use by choosing Local or
Network.
5
6
If you select Network, click Browse and search the multi-function
printer you will use.
Click OK.
9.9
<Faxing>
6
Enter the recipients’ numbers and click Continue.
Remove a
selected
phone entry
Add a new
Phone entry
7
Select the resolution and click Send Fax.
Your PC begins to send the fax data and multi-function printer sends
the fax.
9.10
<Faxing>
Option
Description
10 Fax setup
Sent Report You can set your machine to print a confirmation
report showing whether a transmission was
successful, how many pages were sent, and more.
The available options are On, Off, and On-Error,
which prints only when a transmission is not
successful.
This chapter gives you information on setting up your machine for
receiving and sending faxes.
This chapter includes:
•
•
•
•
b
Image TCR
You can prevent the actual faxed material from being
included in the confirmation report for privacy or
security protection.
Dial Mode
This setting may not be available depending on your
country. If you cannot reach this option, your machine
does not support this feature.
Changing the fax setup options
You can set the dial mode for your machine to either
tone dialing or pulse dialing. If you have a public
telephone system or a private branch exchange
(PBX) system, you may need to select Pulse.
Contact your local telephone company if you are not
sure which dial mode to use.
Your machine provides you with various user-selectable options for
setting up the fax system. You can change the default settings for your
preferences and needs.
To change the fax setup options:
1
2
Press Fax.
Note
If you select Pulse, some phone system features
might not be available. It can also take longer to dial
a fax or phone number.
Press Menu until Fax Setup appears on the bottom line of the
display and press Enter.
3
4
5
Press the Scroll buttons to select Sending or Receiving and press
Enter.
a. Error Correction Mode
b. Transmission Confirmation Report
Press the Scroll buttons until the menu item you want appears and
press Enter.
Receiving options
Press the Scroll buttons until the desired status appears or enter
the value for the option you have selected, and press Enter.
Option
Description
6
7
If necessary, repeat steps 4 through 5.
Receive Mode
You can select the default fax receiving mode.
For details on receiving faxes in each mode, see
Press Stop/Clear to return to Standby mode.
Ring to Answer You can specify the number of times the machine
Sending options
rings before answering an incoming call.
Option
Description
Stamp Rcv
Name
This option allows the machine to automatically
print the page number, and the date and time of
reception at the bottom of each page of a
received fax.
Redial
Times
You can specify the number of redial attempts. If you
enter 0, the machine will not redial.
Redial Term Your machine can automatically redial a remote fax
machine if it was busy. You can set an interval
between attempts.
Rcv Start Code This code allows you to initiate fax reception from
an extension phone plugged into the EXT socket
on the back of the machine. If you pick up the
extension phone and hear fax tones, enter the
code. It is preset to *9* at the factory.
Prefix Dial
You can set a prefix of up to five digits. This number
dials before any automatic dial number is started. It is
useful for accessing a PBX exchange.
a
ECM Mode
This mode helps with poor line quality and makes
sure any faxes you send are sent smoothly to any
other ECM-equipped fax machine. Sending a fax
using ECM may take more time.
10.1
<
Fax setup>
2
3
Press Menu until Fax Setup appears on the bottom line of the
display and press Enter.
Option
Auto
Description
When receiving a fax containing pages as long as
or longer than the paper loaded in the paper tray,
the machine can reduce the size of the original to
fit the size of the paper loaded in the machine.
Turn on this feature if you want to automatically
reduce an incoming page.
Press the Scroll buttons until Change Default appears and press
Enter.
Reduction
4
5
Press Enter when Resolution appears.
Press the Scroll buttons until the resolution you want appears and
press Enter.
With this feature set to Off, the machine cannot
reduce the original to fit onto one page. The
original will be divided and printed in actual size
on two or more pages.
6
7
8
Press the Scroll buttons until Lighten/Darken appears and press
Enter.
Press the Scroll buttons until the darkness you want appears and
press Enter.
Discard Size
When receiving a fax containing pages as long as
or longer than the paper in your machine, you can
set the machine to discard a specific length from
the end of the received fax. The machine will print
the received fax on one or more sheets of paper,
minus the data that would have been on the
specified discard segment.
Press Stop/Clear to return to Standby mode.
Printing sent fax report automatically
When the received fax contains pages larger than
the paper in your machine, and Auto Reduction
has been turned on, the machine will reduce the
fax to fit on the existing paper, and nothing will be
discarded.
You can set the machine to print a report with detailed information about
the previous 50 communication operations, including time and dates.
1
2
Press Fax.
Press Menu until Fax Setup appears on the bottom line of the
Junk Fax Setup Using this feature, the system will not accept
faxes sent from remote stations whose numbers
are stored in the memory as junk fax numbers.
This feature is useful for blocking any unwanted
faxes.
display and press Enter.
3
Press the Scroll buttons until Auto Report appears and press
Enter.
4
5
Press the Scroll buttons until On appears and press Enter.
When you turn on this feature, you can access
the following options to set junk fax numbers.
Press Stop/Clear to return to Standby mode.
• Add: allows you to set up to 10 fax numbers.
• Delete: allows you to delete the desired junk
fax number.
• Delete All: allows you to delete all junk fax
numbers.
Setting up Phone Book
You can set up Phone Book with the fax numbers you use most
frequently. Your machine provides you with the following features for
setting up Phone Book:
a
DRPD Mode
This mode enables a user to use a single
telephone line to answer several different
telephone numbers. In this menu, you can set the
machine to recognize which ring patterns to
answer. For details about this feature, see
• Speed buttons
• Speed/Group dial numbers
Note
Before beginning to store fax numbers, make sure that your
machine is in Fax mode.
a. Distinctive Ring Pattern Detection
Speed buttons
Changing the default document settings
The 15 speed buttons on the control panel lets you store frequently-used
fax numbers. You will be able to enter a fax number with the touch of a
button. By utilizing the 16-30 button, you can store up to 30 numbers on
the speed buttons.
The fax options, including resolution and darkness, can be set to the most
frequently used modes. When you send a fax, the default settings are
used if they are not changed by using the corresponding button and
menu.
There are two ways to assign numbers to speed buttons. Examine the
procedures below and use the appropriate way which you prefer:
1
Press Fax.
10.2
<Fax setup>
5
Enter the name you want and press Enter.
Registering after pressing a speed button
1
2
3
4
Press Fax.
6
7
Enter the fax number you want and press Enter.
Press one of the speed buttons.
Press Enter when Yes appears.
Press Stop/Clear to return to Standby mode.
Enter the name you want and press Enter.
Editing speed dial numbers
1
Press Address Book until New&Edit appears on the bottom line of
the display and press Enter.
5
Enter the fax number you want to store and press Enter.
2
3
4
5
6
Press Enter when Speed Dial appears.
Registering after entering a number first
Enter the speed dial number you want to edit and press Enter.
Change the name and press Enter.
1
2
3
4
Press Fax.
Enter the fax number you want to store.
Press one of the speed buttons.
Press Enter when Yes appears.
Change the fax number and press Enter.
Press Stop/Clear to return to Standby mode.
Using speed dial numbers
Note
If you press a speed button already assigned, the display
asks if you want to overwrite. Press Enter to confirm Yes
and continue. To start over with another speed button,
select No.
When you are prompted to enter a destination number while sending a
fax, enter the speed dial number at which you stored the number you
want.
• For a one-digit (0-9) speed dial number, press and hold the
corresponding digit button on the number keypad.
5
6
Enter the name you want and press Enter.
• For a two- or three-digit speed dial number, press the first digit
button(s) and then hold down the last digit button.
Press Enter to confirm the number.
You can also search through memory for an entry by pressing Address
Using speed buttons
When you are prompted to enter a fax number while sending a fax:
Group dial numbers
• To retrieve a number from speed buttons 1 to 15, press the
corresponding speed button and press Enter.
If you frequently send the same document to several destinations, you
can group these destinations and set them under a group dial number.
You can then use a group dial number to send a document to all of the
destinations within the group. You can set up to 200 (0 through 199)
group dial numbers using the destination’s existing speed dial numbers.
• To retrieve a number from speed buttons 16 to 30, press 16-30 and
then the corresponding speed button, and press Enter.
Speed dial numbers
Registering a group dial number
You can store up to 240 frequently-used fax numbers in speed dial
numbers.
1
2
Press Fax.
Press Address Book until New&Edit appears on the bottom line of
the display and press Enter.
Registering a speed dial number
1
2
Press Fax.
3
4
5
6
7
Press the Scroll buttons until Group Dial appears and press Enter.
Enter a group dial number between 0 and 199 and press Enter.
Enter a speed dial number and press Enter.
Press Address Book until New&Edit appears on the bottom line of
the display and press Enter.
3
4
Press Enter when Speed Dial appears.
Press Enter when Yes appears.
Enter a speed dial number between 0 and 239 and press Enter.
Repeat steps 5 and 6 to include other speed dial numbers into the
group.
If an entry is already stored in the number you choose, the display
shows the name to allow you to change it. To start over with another
speed dial number, press Exit.
10.3
<Fax setup>
8
9
When you have finished, press the Scroll buttons to select No at
the Another No.? prompt and press Enter.
Searching with a particular first letter
1
2
If necessary, press Fax.
Press Stop/Clear to return to Standby mode.
Press Address Book until Search&Dial appears on the bottom line
of the display and press Enter.
Editing a group dial number
3
Press the Scroll buttons until the number category you want
appears and press Enter.
You can delete a specific entry from a group or add a new number to the
selected group.
4
5
6
Press the Scroll buttons until ID appears and press Enter.
1
Press Address Book until New&Edit appears on the bottom line of
the display and press Enter.
Enter the first few letters of the name you want and press Enter.
2
3
4
Press the Scroll buttons until Group Dial appears and press Enter.
Press the Scroll buttons until the name you want appears and press
Enter.
Enter the group dial number you want to edit and press Enter.
Enter the speed dial number you want to add or delete and press
Enter.
Deleting a Phone Book entry
You can delete entries in Phone Book one by one.
If you entered a new speed dial number, Add? appears.
If you enter a speed dial number stored in the group, Delete?
appears.
1
2
3
Press Address Book until Delete appears on the bottom line of the
display and press Enter.
5
6
Press Enter to add or delete the number.
Press the Scroll buttons until the number category you want
appears and press Enter.
Press Enter when Yes appears to add or delete more numbers and
repeat from step 4.
Press the Scroll buttons until the searching method you want
appears and press Enter.
7
8
When you have finished, press the Scroll buttons to select No at
the Another No.? prompt and press Enter.
Select Search All to search for an entry by scanning through all
entries in Phone Book.
Press Stop/Clear to return to Standby mode.
Select Search ID to search for an entry by the first few letters of the
name.
Using group dial numbers
4
Press the Scroll buttons until the name you want appears and press
Enter.
To use a group dial entry, you need to search for and select it from
memory.
Or, enter the first letters and press Enter. Press the Scroll buttons
until the name you want appears and press Enter.
When you are prompted to enter a fax number while sending a fax, press
Address Book. See below.
5
6
7
Press Enter.
Searching Phone Book for an entry
Press Enter when Yes appears to confirm the deletion.
Press Stop/Clear to return to Standby mode.
There are two ways to search for a number in memory. You can either
scan from A to Z sequentially, or you can search by entering the first
letters of the name associated with the number.
Printing Phone Book
Searching sequentially through the memory
You can check your Phone Book settings by printing a list.
1
2
If necessary, press Fax.
1
Press Address Book until Print appears on the bottom line of the
display.
Press Address Book until Search&Dial appears on the bottom line
of the display and press Enter.
2
Press Enter. A list showing your speed button settings, and speed
3
Press the Scroll buttons until the number category you want
dial and group dial entries prints out.
appears and press Enter.
4
5
Press Enter when All appears.
Press the Scroll buttons until the name and number you want
appears. You can search upwards or downwards through the entire
memory in alphabetical order.
10.4
<Fax setup>
Note
There are two USB plug types.
11 Using USB flash memory
This chapter explains how to use a USB memory device with your
machine.
This chapter includes:
•
•
•
•
•
•
Insert a USB memory device into the USB memory port on the front of
your machine.
About USB memory
USB memory devices are available with a variety of memory capacities
to give you more room for storing documents, presentations, downloaded
music and videos, high resolution photographs, or whatever other files
you want to store or move.
You can do the following on your machine using a USB memory device:
• Scan documents and save them on a USB memory device.
• Print data stored on a USB memory device.
Cautions
• Back up Address Book/Phone Book entries and the system settings
• Do not remove the USB memory device while the machine is in
operation, or writing to or reading from USB memory. This may
damage your machine.
• If your USB memory device has certain features, such as
security settings and password settings, your machine may not
automatically detect it. For details about these features, see
the device’s User Guide.
of your machine.
• Restore backup files to the machine’s memory.
• Format the USB memory device.
• Check the available memory space.
Plugging in a USB memory device
Scanning to a USB memory device
The USB memory port on the front of your machine is designed for
USB V1.1 and USB V2.0 memory devices. Your machine supports USB
memory devices with capacity of up to 512 MB.
You can scan a document and save the scanned image onto a USB
memory device. There are two ways of doing this: you can scan to the
device using the default settings, or you can customize your own scan
settings.
You must use only an authorized USB memory device with an A plug type
connector.
Scanning
Use only a metal/shielded
USB memory device.
1
Insert a USB memory device into the USB memory port on your
machine.
2
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
3
4
Press Scan.
Press Enter when Scan to USB appears on the bottom line of the
display.
11.1
<Using USB flash memory>
5
6
Press Enter or Start when USB appears.
Printing from a USB memory device
Your machine begins scanning the original, and then asks if you
want to scan another page.
You can directly print files stored on a USB memory device. You can print
TIFF, BMP, JPEG, PDF, and PRN files.
Press Enter when Yes appears to scan more pages. Load an
Direct Print option supported file types:
• PRN: PCL 6 compatible.
original and press Start.
Otherwise, press the Scroll buttons to select No and press Enter.
• PRN files can be created by selecting the Print to file check box when
you print a document. The document will be saved as a PRN file,
rather than printed on paper. Only PRN files created in this fashion
can be printed directly from USB memory.
After scanning is complete, you can remove the USB memory device
from the machine.
Customizing Scan to USB
See the Software Section to learn how to create a PRN file.
• BMP: BMP Uncompressed
• TIFF: TIFF 6.0 Baseline
• JPEG: JPEG Baseline
• PDF: PDF 1.4 and below
You can specify image size, file format, or color mode for each scanning
to USB job.
1
2
Press Scan.
Press Menu until Scan Feature appears on the bottom line of the
To print a document from a USB memory device:
display and press Enter.
1
2
3
Insert a USB memory device into the USB memory port on your
machine. If one has already been inserted, press USB Print
3
4
Press Enter when USB Memory appears.
.
Press the Scroll buttons until the setting option you want appears
and press Enter.
Your machine automatically detects the device and reads data
stored on it.
You can set the following options:
Press the Scroll buttons until the folder or file you want appears and
press Enter.
• Scan Size: Sets the image size.
• Original Type: Sets the original document’s type.
• Resolution: Sets the image resolution.
• Scan Color: Sets the color mode.
If you see D in the front of a folder name, there are one or more
folders in the selected folder.
If you selected a file, skip to the next step.
• Scan Format: Sets the file format in which the image is to be
saved. When you select TIFF or PDF, you can select to scan
multiple pages.
If you selected a folder, press the Scroll buttons until the file you
want appears.
4
5
Press Enter, Start, or USB Print to start printing the selected file.
5
Press the Scroll buttons until the desired status appears and press
Enter.
If you selected a TIFF, BMP, or JPEG file in step 2, press the Scroll
buttons to select the number of copies to be printed or enter the
number and press Enter.
6
7
Repeat steps 4 and 5 to set other setting options.
When you have finished, press Stop/Clear to return to Standby
mode.
After printing the file, the display asks if you want to print another
job.
6
7
Press Enter when Yes appears to print another job, and repeat from
step 2.
Otherwise, press the Scroll buttons to select No and press Enter.
Press Stop/Clear to return to Standby mode.
11.2
<Using USB flash memory>
Printing on both sides of paper
Restoring data
By using the Duplex button on your machine, you can set the machine to
print documents on both sides of paper.
1
Insert the USB memory device on which the backup data is stored in
to the USB memory port.
1
2
Press Duplex.
2
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
Press the Scroll buttons until the binding option you want appears.
3
4
Press Enter when Machine Setup appears.
• Off: Prints in Normal mode.
• 1->2Side Short: Prints pages to be read by flipping like a note
pad.
Press the Scroll buttons until Import Setting appears and press
Enter.
• 1->2Side Long: Prints pages to be read like a book.
5
6
7
8
Press the Scroll buttons until the data type you want appears and
press Enter.
2
Press the Scroll buttons until the file containing the data you want to
restore appears and press Enter.
Press Enter when Yes appears to restore the backup file to the
machine.
3
2
5
3
5
Press Stop/Clear to return to Standby mode.
1->2Side Long
1->2Side Short
3
Press Enter to save your selection.
Managing USB memory
If the mode is enabled, the Duplex button is backlit.
You can delete image files stored on a USB memory device one by one
or all at once by reformatting the device.
Backing up data
Caution
After deleting files or reformatting a USB memory device, files
cannot be restored. Therefore, confirm that you no longer need
the data before deleting it.
Data in the machine’s memory can be accidentally erased due to power
failure or storage failure. Backup helps you protect your Address Book/
Phone Book entries and the system settings by storing them as backup
files on a USB memory device.
Deleting an image file
Backing up data
1
Insert the USB memory device into the USB memory port on your
machine.
1
Insert the USB memory device into the USB memory port on your
machine.
2
3
Press Scan.
Press Enter when Scan to USB appears on the bottom line of the
display.
2
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
4
Press the Scroll buttons until File Manage appears and press
Enter.
3
4
Press Enter when Machine Setup appears.
Press the Scroll buttons until Export Setting appears and press
5
6
Press Enter when Delete appears.
Enter.
Press the Scroll buttons until the folder or file you want appears and
press Enter.
5
Press the Scroll buttons until the option you want appears.
• Address Book: Backs up all Address Book/Phone Book entries.
• Setup Data: Backs up all system settings.
Note
If you see D in the front of a folder name, there are one or
more folders in the selected folder.
6
7
Press Enter to begin backing up the data.
The data is backed up to the USB memory.
If you selected a file, the display shows the size of the file for about
2 seconds. Go to the next step.
Press Stop/Clear to return to Standby mode.
11.3
<Using USB flash memory>
If you selected a folder, press the Scroll buttons until the file you
want to delete appears and press Enter.
7
8
Press Enter when Yes appears to confirm your selection.
Press Stop/Clear to return to Standby mode.
Formatting a USB memory device
1
Insert the USB memory device into the USB memory port on your
machine.
2
3
Press Scan.
Press Enter when Scan to USB appears on the bottom line of the
display.
4
Press the Scroll buttons until File Manage appears and press
Enter.
5
6
7
Press the Scroll buttons until Format appears and press Enter.
Press Enter when Yes appears to confirm your selection.
Press Stop/Clear to return to Standby mode.
Viewing the USB memory status
You can check the amount of memory space available for scanning and
saving documents.
1
Insert the USB memory device into the USB memory port on your
machine.
2
3
Press Scan.
Press Enter when Scan to USB appears on the bottom line of the
display.
4
5
Press the Scroll buttons until Check Space appears and press
Enter.
The available memory space appears on the display.
Press Stop/Clear to return to the Standby mode.
11.4
<Using USB flash memory>
Accessories
12 Ordering supplies and
accessories
You can purchase and install accessories to enhance your machine’s
performance and capacity.
This chapter provides information on purchasing print cartridges and
accessories available for your machine.
The following accessories are available for your machine:
Accessory
Description
Part number
097N01693
Optional tray If you are experiencing
frequent paper supply
problems, you can
Print cartridges
When the toner runs out, you can order the following types of print
cartridges for your machine:
attach an additional 250
sheet tray. You can print
documents on various
sizes and types of print
materials.
a
Type
Standard yield
High yield
Yield
4,000 pages
8,000 pages
Part number
106R01411
106R01412
Memory
DIMM
Extends your machine’s
memory capacity.
• 256 MB: 097S03761
a. Declared yield value in accordance with ISO/IEC 19752.
Note
The Phaser 3300MFP comes with 64 MB of on-board memory
and a 32 MB DIMM. To expand the memory of your machine,
you must remove the existing DIMM and purchase a larger one.
How to purchase
To order Xerox-authorized supplies or accessories, contact your local
Xerox dealer or the retailer where you purchased your machine, or visit
number for information on calling for technical support.
12.1
<Ordering supplies and accesso-
Report/List
Description
13 Maintenance
Network Info.
This list shows information on your machine’s
network connection and configuration.
This chapter provides information for maintaining your machine and the
print cartridge.
NetScan Report This report shows information for the Network
Scan records including IP address, time and
date, the number of pages scanned, and results.
This report is automatically printed every
50 network scan jobs.
This chapter includes:
•
•
•
•
•
•
•
User Auth List
This list shows authorized users who are allowed
to use the email function.
Printing a report
1
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
Printing reports
2
3
Press the Scroll buttons until Report appears and press Enter.
Your machine can provide various reports with useful information you will
need. The following reports are available:
Press the Scroll buttons until the report or list you want to print
appears and press Enter.
To print all reports and lists, select All Report.
Report/List
Description
4
Press Enter when Yes appears to confirm printing.
Configuration
This list shows the status of the user-selectable
options. You may print this list to confirm your
changes after changing settings.
The selected information prints out.
Other available reports
Address Book
Send Report
This list shows all of the fax numbers and email
addresses currently stored in the machine’s
memory.
Your machine prints the following reports automatically or depending on
your setting.
This report shows the fax number, the number of
pages, the elapsed time of the job, the
communication mode, and the communication
results for a particular fax job.
• Multi-communication Report: prints automatically after sending
faxes from more than one location.
• Power Failure Report: prints out automatically when power is
restored after a power failure if any data loss occurs due to the power
failure.
You can set up your machine to automatically
print a transmission confirmation report after
each fax job. See page 10.1.
Sent Report
This report shows information on the faxes and
emails you have recently sent.
You can set the machine to automatically print
this report every 50 communications. See
page 10.2.
Fax Rcv Report This report shows information on the faxes you
have recently received.
Schedule Jobs
This list shows the documents currently stored
for delayed faxes along with the starting time and
type of each operation.
JunkFax Report This list shows the fax numbers specified as junk
fax numbers. To add or delete numbers to or
from this list, access the Junk Fax Setup menu.
13.1
<Maintenance>
Clearing memory
Cleaning your machine
You can selectively clear information stored in your machine’s memory.
To maintain print and scan quality, follow the cleaning procedures below
each time the print cartridge is replaced or if print and scan quality
problems occur.
Caution
Before clearing the memory, make sure that all fax jobs have
been completed, or you will lose those jobs.
Caution
Cleaning the cabinet of the machine with cleaning materials
containing large amounts of alcohol, solvent, or other strong
substances can discolor or distort the cabinet.
1
2
3
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
Press the Scroll buttons until Clear Setting appears and press
Enter.
Cleaning the outside
Clean the cabinet of the machine with a soft lint-free cloth. You can
dampen the cloth slightly with water, but be careful not to let any water
drip onto or into the machine.
Press the Scroll buttons until the item you want to clear appears.
Options
Description
All Settings
Clears all of the data stored in memory and
resets all of your settings to the factory default.
Cleaning the inside
During the printing process, paper, toner, and dust particles can
accumulate inside the machine. This buildup can cause print quality
problems, such as toner specks or smearing. Cleaning the inside of the
machine clears or reduces these problems.
Fax Setup
Restores all of the fax options to the factory
default.
Copy Setup
Scan Setup
Restores all of the copy options to the factory
default.
1
Turn the machine off and unplug the power cord. Wait for the
machine to cool down.
Restores all of the scan options to the factory
default.
2
Open the front cover and pull the print cartridge out. Set it on a clean
flat surface.
System Setup Restores all of the system options to the
factory default.
Network
Restores all of the network options to the
factory default.
Address Book Clears all of the fax number and email address
entries stored in memory.
Sent Report
Clears all records of sent faxes and emails.
Clears all records of received faxes.
Fax Rcv
Report
NetScan
Report
Clears the information on network scan
sessions in memory.
4
5
6
7
Press Enter when Yes appears.
Cautions
Press Enter again to confirm clearing.
Repeat steps 3 through 5 to clear another item.
Press Stop/Clear to return to Standby mode.
• To prevent damage to the print cartridge, do not expose it to
light for more than a few minutes. Cover it with a piece of
paper, if necessary.
• Do not touch the green surface underside of the print cartridge.
Use the handle on the cartridge to avoid touching this area.
13.2
<Maintenance>
3
With a dry lint-free cloth, wipe away any dust and spilled toner from
the print cartridge area and the print cartridge cavity.
Cleaning the scan unit
Keeping the scan unit clean helps ensure the best possible copies. We
suggest that you clean the scan unit at the start of each day and during
the day, as needed.
1
2
3
Slightly dampen a soft lint-free cloth or paper towel with water.
Open the scanner lid.
Wipe the surface of the scanner glass and ADF glass until it is clean
and dry.
1
3
2
Caution
4
While cleaning the inside of the machine, be careful not to touch
the transfer roller, located underneath the print cartridge. Oil
from your fingers can cause image quality problems.
4
Locate the long strip of glass (LSU) inside the top of the cartridge
compartment, and gently swab the glass to see if dirt turns the white
cotton black.
white sheet
ADF glass
1
2
3
4
scanner lid
scanner glass
4
5
Wipe the underside of the scanner lid and white sheet until it is
clean and dry.
Close the scanner lid.
5
6
Reinsert the print cartridge and close the front cover.
Plug in the power cord and turn the machine on.
Maintaining the print cartridge
Print cartridge storage
To get the most from the print cartridge, keep the following guidelines in
mind:
• Do not remove the print cartridge from its package until ready for use.
• Do not refill the print cartridge. The machine warranty does not cover
damage caused by using a refilled cartridge.
• Store print cartridges in the same environment as your machine.
• To prevent damage to the print cartridge, do not expose it to light for
more than a few minutes.
13.3
<Maintenance>
Note
Expected cartridge life
If toner gets on your clothing, wipe it off with a dry cloth and
wash clothing in cold water. Hot water sets toner into fabric.
The life of the print cartridge depends on the amount of toner that print
jobs require. When printing text at ISO 19752 5% coverage, a new print
cartridge lasts an average of either 8,000 or 4,000 pages. (The original
print cartridge supplied with the machine lasts an average of 4,000
pages.) The actual number may also be different depending on the print
density of the pages you print on, and the number of pages may be
affected by operating environment, printing interval, media type, and
media size. If you print a lot of graphics, you may need to change the
cartridge more often.
Caution
Do not touch the green underside of the print cartridge. Use
the handle on the cartridge to avoid touching this area.
4
Hold the print cartridge by the handle and slowly insert the cartridge
into the opening in the machine.
Tabs on the sides of the cartridge and corresponding grooves within
the machine will guide the cartridge into the correct position until it
locks into place completely.
Redistributing toner
When the print cartridge is near the end of its life:
• White streaks or light printing occurs.
• Toner Low appears on the display.
If this happens, you can temporarily reestablish print quality by
redistributing the remaining toner in the cartridge. In some cases, white
streaks or light printing will still occur even after you have redistributed the
toner.
1
2
Open the front cover.
Pull the print cartridge out.
5
Close the front cover. Make sure that the cover is securely closed.
3
Thoroughly roll the cartridge 5 or 6 times to distribute the toner
evenly inside the cartridge.
Replacing the print cartridge
When the print cartridge is completely empty:
• Toner Empty appears on the display.
• The machine stops printing. Incoming faxes are saved in memory.
At this stage, the print cartridge needs to be replaced. For order
information for print cartridges, see page 12.1.
13.4
<Maintenance>
Note
Cleaning the drum
You can set the machine to disregard the Toner Empty
If there are streaks or spots on your print, the OPC drum of the print
cartridge may require cleaning.
1
2
Open the front cover.
1
2
3
4
Before starting the cleaning procedure, make sure that paper is
loaded in the machine.
Pull the print cartridge out.
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
Press the Scroll buttons until Maintenance appears and press
Enter.
Press Enter when Clean Drum appears.
The machine prints out a cleaning page. Toner particles on the drum
surface are affixed to the paper.
If the problem remains, repeat steps 1 through 4.
Printing continuously when the Toner Empty
message appears
When the print cartridge is nearly empty, the machine shows the Toner
Empty message and stops printing. You can set the machine to disregard
this message when it appears and to continue printing, even though print
quality is not optimal.
3
4
Remove the new print cartridge from its bag.
Remove the packing tape and roll the cartridge 5 or 6 items to
distribute the toner.
1
2
3
4
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
Press the Scroll buttons until Maintenance appears and press
Enter.
Press the Scroll buttons until Ignore Toner appears and press
Enter.
Press the Scroll buttons until the desired status appears and press
Enter.
If you select off, the received fax cannot be printed until you install a
new print cartridge. However, faxes can be received into memory as
long as it allows
Thoroughly roll the cartridge to assure maximum copies per
cartridge. Save the box and the plastic bag for shipping.
5
Press Stop/Clear to return to Standby mode.
Note
If toner gets on your clothing, wipe it off with a dry cloth and
wash clothing in cold water. Hot water sets toner into fabric.
Caution
Do not touch the green underside of the print cartridge. Use
the handle on the cartridge to avoid touching this area.
5
6
Hold the print cartridge by the handle and slowly insert the cartridge
into the opening in the machine.
Tabs on the sides of the cartridge and corresponding grooves within
the machine will guide the cartridge into the correct position until it
locks into place completely.
Close the front cover. Make sure that the cover is securely closed.
13.5
<Maintenance>
Clearing the Toner Empty Replace Toner message
Checking replaceables
When the Toner Empty Replace Toner message appears you can
configure not to see this message again not to disturb you.
If you experience frequent paper jams or printing problems, check the
number of pages the machine has printed or scanned. Replace the
corresponding parts, if necessary.
1
2
3
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
The following information is available for checking the replaceable
elements of your machine:
Press the Scroll buttons until Maintenance appears and press
Enter.
• Total: displays the total number of pages printed.
• Toner: displays how much toner remains in the cartridge.
• Drum: displays the number of pages printed.
Press the Scroll buttons until CLR Empty Msg. appears and press
Enter.
• Platen Scan: displays the number of pages scanned using the
4
5
Select On and press Enter.
scanner glass.
Now the Toner Empty Replace Toner message does not appear
but the Replace Toner message will remain for reminding you that
the new cartridge needs to be installed for quality.
Note
While the following messages are appearing on the display, the
sub-menu(s) under Supplies Life can be changed:
Caution
- Invalid Toner
Once you have selected On, this setting will be permanently
written to the memory of the print cartridge, and this menu will
be removed from the Maintenance menu.
- NonGenuine Toner
- Replace Toner
- Toner Exhausted
To check the replaceables:
Maintenance Parts
1
2
3
4
5
6
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
To avoid print quality and paper feed problems resulting from worn parts
and to maintain your printer in top working condition the following items
will need to be replaced at the specified number of pages or when the life
span of each item has expired.
Press the Scroll buttons until Maintenance appears and press
Enter.
Press the Scroll buttons until Supplies Life appears and press
Enter.
Items
ADF rubber pad
Yield (Average)
Approx. 20,000 pages
Approx. 70,000 pages
Approx. 80,000 pages
Approx. 250,000 pages
Approx. 150,000 pages
Press the Scroll buttons until the item you want appears and press
Enter.
Transfer roller
Fuser unit
If you selected to print a supply information page, press Enter to
confirm.
Press Stop/Clear to return to Standby mode.
Tray rubber pad
Pickup roller
Xerox highly recommends that an authorized service provider, dealer or
the retailer where you bought printer performs this maintenance activity.
13.6
<Maintenance>
5
Align the left end of the ADF roller with the slot and push the right
end of the roller into the right slot. Rotate the bushing on the right
end of the roller toward the document input tray.
Replacing the ADF rubber pad
You will need to replace the ADF rubber pad when there seems to be a
consistent problem with paper pickup or when its specified yield is
reached.
1
2
Open the ADF cover.
Rotate the bushing on the right end of the ADF roller toward the
ADF and remove the roller from the slot.
1
2
6
Close the ADF cover.
bushing
1
2
Managing your machine from the website
ADF roller
If you have connected your machine to a network and set up TCP/IP
network parameters correctly, you can manage the machine via Xerox’s
CentreWare IS, an embedded web server. Use CentreWare IS to:
3
Remove the ADF rubber pad from the ADF, as shown.
• View the machine’s device information and check its current status.
• Change TCP/IP parameters and set up other network parameters.
• Change the printer properties.
1
• Set the machine to send email notifications to let you know the
machine’s status.
• Get support for using the machine.
To access CentreWare IS:
1
2
Start a web browser, such as Internet Explorer, from Windows.
Enter the machine IP address (http://xxx.xxx.xxx.xxx) in the address
field and press the Enter key or click Go.
Your machine’s embedded website opens.
ADF rubber pad
1
4
Insert a new ADF rubber pad into place.
13.7
<Maintenance>
Checking the machine’s serial number
When you call for service or register as a user on the Xerox website, the
machine’s serial number may be required.
You can check the serial number by taking the following steps:
1
2
3
Press Menu until System Setup appears on the bottom line of the
display and press Enter.
Press the Scroll buttons until Maintenance appears and press
Enter.
Press the Scroll buttons until Serial Number appears and press
Enter.
4
5
Check your machine’s serial number.
Press Stop/Clear to return to Standby mode.
13.8
<Maintenance>
3
Pull the jammed paper gently out of the ADF.
14 Troubleshooting
This chapter gives helpful information for what to do if you encounter an
error.
This chapter includes:
•
•
•
•
•
Clearing document jams
When an original jams while passing through the ADF, Document Jam
appears on the display.
Note
If you do not see the paper in this area, refer to Roller misfeed.
See page 14.2.
Caution
To avoid tearing the document, pull out the jammed document
gently and slowly.
4
Close the ADF cover. Then load the removed pages, if any, back into
the ADF.
1
2
Remove any remaining pages from the ADF.
Open the ADF cover.
1
Note
ADF cover
1
To prevent document jams, use the scanner glass for thick, thin, or
mixed paper-type originals.
14.1
<
Troubleshooting>
Roller misfeed
In tray 1
1
2
Open the scanner lid.
1
Open and close the front cover. The jammed paper is automatically
ejected from the machine.
Grasp the misfed paper, and remove the paper from the feed area
by carefully pulling it to the right using both hands.
If the paper does not exit, go to the next step.
2
Pull tray 1 open.
1
scanner lid
1
3
Remove the jammed paper by gently pulling it straight out.
3
Close the scanner lid. Then load the removed pages back into the
ADF.
Clearing paper jams
When a paper jam occurs, Paper Jam appears on the display. Refer to
the table below to locate and clear the paper jam.
Message
Location of jam
Go to
[Paper Jam 0]
Open/Close Door
In the paper feed area (tray 1,
optional tray 2, or multi-
purpose tray)
below and
page 14.3
[Paper Jam 1]
Open/Close Door
print cartridge
[Paper Jam 2]
Check Inside
In the paper exit area
page 14.4
page 14.5
page 14.6
If the paper does not move when you pull, or if you do not see the
paper in this area, check the fuser area around the print cartridge.
[Duplex Jam 0]
Check Inside
In the duplex unit
4
Insert tray 1 into the machine until it snaps into place. Printing
automatically resumes.
[Duplex Jam 1]
Check Inside
Between the duplex unit and
fuser area
Caution
To avoid tearing the paper, pull out the jammed paper gently
and slowly. Follow the instructions in the following sections to
clear the jam.
14.2
<Troubleshooting>
In the optional tray 2
In the multi-purpose tray
1
2
Pull the optional tray 2 open.
1
If the paper is not feeding properly, remove and reload the paper into
the machine.
Remove the jammed paper from the machine.
2
Open and close the front cover to resume printing.
In the fuser area or around the print cartridge
If the paper does not move when you pull, or if you do not see the
paper in this area, stop and go to step 3.
Note
3
4
Pull the tray 1 half.
The fuser area is hot. Take care when removing paper from the
machine.
Pull the paper straight up and out.
1
Open the front cover and pull the print cartridge out, lightly pushing it
down.
5
Insert the trays back into the machine. Printing automatically resumes.
14.3
<
Troubleshooting>
2
Remove the jammed paper by gently pulling it straight out.
4
If you see the jammed paper, push the pressure lever on each side up
and remove the paper. Skip to step 9.
1
3
Replace the print cartridge and close the front cover. Printing
automatically resumes.
pressure lever
1
If you still do not see the paper, go to the next step.
In the paper exit area
5
Release the white strip, the rear cover stopper, and fully open the rear
cover, as shown.
1
Open and close the front cover. The jammed paper is automatically
ejected from the machine.
2
Gently pull the paper out of the output tray.
1
2
rear cover stopper
rear cover
1
2
If you do not see the jammed paper or if there is any resistance when
you pull, stop and go to the next step.
3
Open the rear cover.
14.4
<Troubleshooting>
6
Unfold the duplex guide fully.
8
Pull the jammed paper out.
If the jammed paper does not move when you pull, push the pressure
lever on each side up to loosen the paper, and then remove it.
1
1
duplex guide
1
7
While pushing the fuser lever to the right, open the fuser door.
pressure lever
1
9
Return the lever, door, stopper, and guide to their original position.
10 Close the rear cover. Printing automatically resumes.
In the duplex unit area
If the duplex unit is not inserted correctly, paper jams may occur. Make sure
that the duplex unit is inserted correctly.
Duplex Jam 0
1
Pull the duplex unit out of the machine.
1
2
fuser lever
fuser door
1
2
1
duplex unit
1
14.5
<
Troubleshooting>
2
Remove the jammed paper from the duplex unit.
3
Pull the jammed paper out.
If the paper does not come out with the duplex unit, remove the paper
from the bottom of the machine.
Tips for avoiding paper jams
By selecting the correct media types, most paper jams can be avoided.
are positioned correctly.
• Do not overload the tray. Ensure that the paper level is below the paper
capacity mark on the inside wall of the tray.
• Do not remove paper from the tray while your machine is printing.
• Flex, fan, and straighten paper before loading.
• Do not use creased, damp, or highly curled paper.
• Do not mix paper types in a tray.
Duplex Jam 1
• Ensure that the recommended print side of print media is facing down in
the tray, or facing up in the multi-purpose tray.
1
2
Open the rear cover.
Unfold the duplex guide fully.
• If paper jams occur frequently when you print on A5-sized paper:
Load the paper into the tray with the long edge facing the front of the tray.
1
In the printer properties window, set the page orientation to be rotated 90
degrees. See the Software Section.
duplex guide
1
14.6
<Troubleshooting>
Message
Meaning
Suggested solutions
Understanding display messages
Duplex Jam 0
Check Inside
Paper has jammed
during duplex
printing.
Clear the jam. See page
14.5.
Messages appear on the Status Monitor program window or the control
panel display to indicate the machine’s status or errors. Refer to the tables
below to understand the messages’ meaning and correct the problem if
necessary. Messages and their meanings are listed in alphabetical order.
Duplex Jam 1
Open/Close Door
Paper has jammed
during duplex
printing.
Clear the jam. See page
14.6.
Note
When you call for service, it is very convenient to tell the service
representative the display message.
Enter Again
You entered an
unavailable item.
Enter the correct item
again.
File Access
Denied
Login to the network Change the server
Message
Meaning
Suggested solutions
server was
settings.
successful.
Authentication
Failure
The ID or password
you entered is
incorrect.
Enter the correct ID or
password.
However, access to
the file on the
network server was
denied.
Cancel?
Yes
Your machine’s
memory has
become full while
trying to store an
original into memory.
To cancel the fax job,
press the Enter button to
accept Yes.
File Name Exist
The file name you
have entered
already exists.
Enter a different file
name.
If you want to send those
pages that have been
successfully stored,
press the Enter button to
accept No. You should
send the remaining
File Name Over
Limit
The file names you
can use are from
doc001 to doc999.
However, all file
names are used
already.
Delete unnecessary files.
pages later, when
memory is available.
[COMM. Error]
The machine has a
communication
problem.
Ask the sender to try
again.
File Format
The selected file
format is not
supported.
Use the correct file
format.
Not Supported
Connection Error
Connection with the
SMTP server failed.
Check the server settings
and the network cable.
Fuser Door Open
The fuser door is not Open the rear cover and
securely latched.
close the fuser door until
it locks into place.
Connection Failed The protocol you
have entered is not
Check the protocol or
server port.
For the location of the
fuser door, see
supported or server
port is wrong.
Global Address
Not Found
When the device is
unable to locate the
given address of the
Global server.
Check the search ID.
Data Read Fail
Time expired while
reading data.
Try again.
Check USB Mem.
Data Write Fail
Storing to the USB
memory failed.
Check the available USB
memory space.
Check USB Mem.
Global Query Size This is an error
Exceeded
• There are too many
search results. Refine
your search by
entering more letters.
• Contact a LDAP Server
administrator.
message and
Document Jam
Door Open
The loaded original
has jammed in the
ADF.
Clear the jam. See page
displays when the
global query size
has been exceeded.
The front cover or
rear cover is not
securely latched.
Close the cover until it
locks into place.
14.7
<Troubleshooting>
Message
Meaning
Suggested solutions
Message
Meaning
Suggested solutions
Global Server
Auth Failed
When there is an
authentication fail
while connecting to
the global server this
message displays.
Check the authentication
account and password.
Low Heat Error
Cycle Power
There is a problem
in the fuser unit.
Unplug the power cord
and plug it back in. If the
problem persists, please
call for service.
LSU Motor Error
Cycle Power
A problem has
occurred in the LSU and plug it back in. If the
(Laser Scanning
Unit).
Unplug the power cord
Global Server
Comm. Error
This error message
displays when there
is a communication
error between the
global server and
the device.
• Try again.
• Contact a LDAP Server
administrator.
problem persists, please
call for service.
LSU Hsync Error
Cycle Power
A problem has
occurred in the LSU and plug it back in. If the
(Laser Scanning
Unit).
Unplug the power cord
problem persists, please
call for service.
Global Server Not
Configured
When no global
server is configured, configuration settings.
this message
displays.
Check the LDAP server
Main Motor
Locked
There is a problem
in the main motor.
Open and then close the
front cover.
Mail Exceeds
The mail size is
larger than the
supported size by
SMTP server.
Divide your mail or
reduce the resolution.
Global Server Not
Found
When the device is
unable to find the
Global server.
Check the LDAP server
address, The LDAP
server address is
incorrect, or the server
has failed.
Server Support
Memory Full
The memory is full.
Delete unnecessary fax
jobs and retransmit after
more memory becomes
available. Alternatively,
split the transmission into
more than one operation.
Group Not
Available
You have tried to
select a group
location number
where only a single
location number can
be used, such as
when adding
Use a speed dial number
or dial a number
manually using the
number keypad.
MP Tray
There is no paper in Load paper in the multi-
the multi-purpose
tray.
purpose tray. See page
5.7.
Paper Empty
locations for a
Multiple Send
operation.
Network Error
[No Answer]
There is a problem
with the network.
Contact your network
administrator.
[Incompatible]
The machine has
received a fax from
which is registered
as a junk fax.
The received fax data will
be deleted.
The receiving fax
machine has not
answered after
several redial
attempts.
Try again. Make sure that
the receiving machine is
operational.
Reconfirm junk fax setup,
Invalid Server
Address
The server address
you have entered is
invalid.
Enter the correct server
address.
Not Assigned
The speed button or Enter the number or
speed dial number
you tried to use has
no number or email
address assigned to address.
it.
email address manually
using the number keypad
or store the number or
Line Busy
The receiving fax
machine did not
answer or the line is
already engaged.
Try again after a few
minutes.
[Line Error]
Your machine
cannot connect with persists, wait an hour or
Try again. If the problem
[No Paper]
Add Paper
The paper in the tray Load paper in the tray.
has run out.
See page 5.5.
the receiving fax
machine or has lost
contact because of a
problem with the
phone line.
so for the line to clear
and try again.
One Page is
Too Large
Single page data
exceeds the
Reduce the resolution
and try again.
Or, turn the ECM mode
on. See page 10.1.
configured mail size.
14.8
<Troubleshooting>
Message
Meaning
Suggested solutions
Message
Send Error
Meaning
Suggested solutions
Open Heat Error
Cycle Power
There is a problem
in the fuser unit.
Unplug the power cord
and plug it back in. If the
problem persists, please
call for service.
There is a problem
in DNS.
Configure the DNS
setting.
(DNS)
Send Error
(POP3)
There is a problem
in POP3.
Configure the POP3
setting.
Operation Not
Assigned
You are in the Add
Page/Cancel Job
operation, but there
are no jobs stored.
Check the display to see
if there are any
scheduled jobs.
Send Error
(SMTP)
There is a problem
in SMTP.
Change to the available
server.
Send Error
There is a problem
on the network
interface card.
Configure your network
interface card correctly.
Over Heat Error
Cycle Power
There is a problem
in the fuser unit.
Unplug the power cord
and plug it back in. If the
problem persists, please
call for service.
(Wrong Config)
[Stop Pressed]
Stop/Clear has
Try again.
been pressed during
a fax transmission.
Paper Jam 0
Open/Close Door
Paper has jammed
in the feeding area
of the tray.
Clear the jam. See page
Tray 1
Paper Empty
There is no paper in Load paper in tray 1. See
Paper Jam 1
Open/Close Door
Paper has jammed
in the fuser area.
Clear the jam. See page
Tray 2
Paper Empty
There is no paper in Load paper in the
the optional tray 2. optional tray 2. See page
5.5.
Paper Jam 2
Check Inside
Paper has jammed
in the paper exit
area.
Clear the jam. See page
Power Failure
Retry Redial?
Power has turned off The job which you were
then on and the
machine’s memory
has not been back
up.
trying to do before the
power failure must be
completely re-done.
The machine is
waiting for a
specified time
interval to redial a
previously busy
station.
You can press Enter to
immediately redial, or
Stop/Clear to cancel the
redial operation.
Scanner locked
The scanner module Unlock the scanner and
is locked
press Stop/Clear.
Self Diagnostic
LSU
The LSU (Laser
Scanning Unit) in
your printer is
Please wait a few
minutes.
checking some
problems detected.
Self Diagnostic
Temperature
The engine in your
machine is checking minutes.
some problems
Please wait a few
detected.
Send Error
(AUTH)
There is a problem
in SMTP
authentication.
Configure the
authentication setting.
14.9
<Troubleshooting>
Print cartridge-related messages
Message
Install Toner
Invalid Toner
Meaning
Suggested solutions
A print cartridge is not installed.
Install a print cartridge.
The print cartridge you have
installed is not for your printer.
Install a Xerox-genuine print cartridge, designed for your printer.
Toner Low
The print cartridge is almost
empty.
Take out the print cartridge and thoroughly shake it. By doing this, you can temporarily
reestablish printing operations.
NonGenuine Toner The print cartridge installed is not You can select either Stop or Continue. If you do not select any, the printer will work as if
a genuine cartridge.
Stop is selected.
Stop
If you select Stop, you cannot print until the genuine cartridge is installed. However, you
can still print any kind of reports.
If you select Continue, you can keep printing but the quality cannot be guaranteed, and the
product support is no longer provided.
If you want to change the selection, turn the printer off and on to have this message appear
again, and then re-select Stop or Continue.
NonGenuine Toner The print cartridge installed is not This message appears when you selected Stop at the NonGenuine Toner prompt.
a genuine cartridge.
Replace Toner1
Install a genuine print cartridge.
NonGenuine Toner The print cartridge installed is not This message appears when you selected Continue at the NonGenuine Toner prompt.
a genuine cartridge.
Replace Toner
Install a genuine print cartridge.
Toner Empty
The toner in the cartridge has run Install a new genuine print cartridge.
out.
Replace Toner
You can keep printing but the quality cannot be guaranteed, and the product support is no
longer provided.
Replace Toner
The toner in the cartridge has run This message appears when you turned off the Toner Empty Replace Toner message.
out.
See page 13.6.
Install a new genuine print cartridge.
You can keep printing but the quality cannot be guaranteed, and the product support is no
longer provided.
Toner Exhausted
Stop
The lifespan of the print cartridge
is reached.
You can select either Stop or Continue. If you do not select any, the printer will work as if
Stop is selected.
If you select Stop, you cannot print until a genuine print cartridge is installed.
If you select Continue, you can keep printing but the quality cannot be guaranteed, and the
product support is no longer provided.
If you want to change the selection, turn the printer off and on to have this message appear
again, and then re-select Stop or Continue.
Toner Exhausted
Replace Toner1
The lifespan of the print cartridge
is reached.
This message appears when you selected Stop at the Toner Exhausted prompt.
Install a genuine print cartridge.
Toner Exhausted
Replace Toner
The lifespan of the print cartridge
is reached.
This message appears when you selected Continue at the Toner Exhausted prompt.
Install a genuine print cartridge.
14.10
<Troubleshooting>
Printing problems
Solving other problems
Condition
Possible cause
Suggested solutions
The following chart lists some conditions that may occur and the
recommended solutions. Follow the suggested solutions until the problem
is corrected. If the problem persists, please call for service.
The
The machine is not
receiving power.
Check the power cord
connections. Check the power
switch and the power source.
machine
does not
print.
Paper feeding problems
The machine is not
selected as the
default printer.
Select Xerox Phaser 3300MFP
PCL 6 as your default printer in
your Windows.
Condition
Suggested solutions
Paper is jammed
during printing.
Check the machine for the following:
• The front cover is not closed. Close the cover.
• The print cartridge is not installed. Install the print
cartridge.
Paper sticks
together.
• Ensure that there is not too much paper in the tray.
The tray can hold up to 250 sheets of paper,
depending on the thickness of your paper.
• Make sure that you are using the correct type of
paper. See page 5.8.
If a system error occurs, contact your service
representative.
• Remove paper from the tray and flex or fan the
paper.
• Humid conditions may cause some paper to stick
together.
The connection
Disconnect the printer cable and
reconnect it.
cable between the
computer and the
machine is not
Multiple sheets of
paper do not
feed.
• Different types of paper may be stacked in the tray.
Load paper of only one type, size, and weight.
• If multiple sheets have caused a paper jam, clear
connected properly.
The connection
cable between the
computer and the
machine is defective. also try using a different printer
cable.
If possible, attach the cable to
another computer that is working
properly and print a job. You can
Paper does not
feed into the
machine.
• Remove any obstructions from inside the machine.
• Paper has not been loaded correctly. Remove
paper from the tray and reload it correctly.
• There is too much paper in the tray. Remove
excess paper from the tray.
• The paper is too thick. Use only paper that meets
the specifications required by the machine. See
The port setting is
incorrect.
Check the Windows printer
setting to make sure that the
print job is sent to the correct
port. If the computer has more
than one port, make sure that the
machine is attached to the
correct one.
• If an original does not feed into the machine, the
ADF rubber pad may require replacement. See
The machine may be
configured
incorrectly.
Check the printer properties to
ensure that all of the print
settings are correct.
The paper keeps
jamming.
• There is too much paper in the tray. Remove
excess paper from the tray. If you are printing on
special materials, use the multi-purpose tray.
• An incorrect type of paper is being used. Use only
paper that meets the specifications required by the
The printer driver
may be incorrectly
installed.
Repair the printer software. See
the Software Section
.
• There may be debris inside the machine. Open the
front cover and remove the debris.
• If an original does not feed into the machine, the
ADF rubber pad may require replacement. See
The machine is
malfunctioning.
Check the display message on
the control panel to see if the
machine is indicating a system
error.
Transparencies
stick together in
the paper exit.
Use only transparencies specifically designed for
laser printers. Remove each transparency as it exits
from the machine.
Envelopes skew
or fail to feed
correctly.
Ensure that the paper guides are against both sides
of the envelopes.
14.11
<Troubleshooting>
Condition
Possible cause
Suggested solutions
Condition
Possible cause
Suggested solutions
The
The paper source
selection in the
printer properties
may be incorrect.
For many software applications,
the paper source selection is
found under the Paper tab within
the printer properties. Select the
correct paper source. See the
printer driver help screen.
Pages
print, but
are blank.
The print cartridge is
defective or out of
toner.
Redistribute the toner, if
machine
selects
print
materials
from the
wrong
paper
If necessary, replace the print
cartridge.
The file may have
blank pages.
Check the file to ensure that it
does not contain blank pages.
Some parts, such as
the controller or the
board, may be
Contact a service representative.
source.
A print job
is
extremely
slow.
The job may be very
complex.
Reduce the complexity of the
page or try adjusting the print
quality settings.
defective.
The
The setting in the
Select Download as Bit Image
in the TrueType Options window
of the graphic properties and
print the document again.
illustrations software application
print
incorrectly
in Adobe
Illustrator.
Half the
page is
blank.
The page orientation
setting may be
incorrect.
Change the page orientation in
your application. See the printer
driver help screen.
is wrong.
The paper size and
the paper size
settings do not
match.
Ensure that the paper size in the
printer driver setting matches the
paper in the tray.
The printer does not print PDF file
correctly. Some parts of graphics,
text, or illustrations are missing.
Incompatibility between the PDF
file and the Acrobat products:
Or, ensure that the paper size in
the printer driver setting matches
the paper selection in the
software application settings you
use.
Printing the PDF file as an image
may solve this problem. Turn on
Print As Image from the Acrobat
printing options.
NOTE:It will take longer to print
when you print a PDF file as an
image.
The
The printer cable is
loose or defective.
Disconnect the printer cable and
reconnect. Try a print job that
you have already printed
successfully. If possible, attach
the cable and the machine to
another computer and try a print
job that you know works. Finally,
try a new printer cable.
machine
prints, but
the text is
wrong,
garbled, or
incomplete.
The wrong printer
driver was selected.
Check the application’s printer
selection menu to ensure that
your machine is selected.
The software
application is
malfunctioning.
Try printing a job from another
application.
The operating
system is
malfunctioning.
Exit Windows and reboot the
computer. Turn the machine off
and then back on again.
14.12
<Troubleshooting>
If the inside of the machine is dirty or paper has been loaded improperly, you
may notice a reduction in print quality. See the table below to clear the
problem.
Condition
Suggested solutions
Vertical lines
If black vertical streaks appear on the page:
• The drum inside the print cartridge has
probably been scratched. Remove the print
cartridge and install a new one. See
page 13.4.
Condition
Suggested solutions
Light or faded print If a vertical white streak or faded area appears
on the page:
• The toner supply is low. You may be able to
temporarily extend the print cartridge life. See
quality, install a new print cartridge.
• The paper may not meet paper specifications;
for example, the paper is too moist or too
If white vertical streaks appear on the page:
• The surface of the LSU part inside the
machine may be dirty. Clean the LSU. See
Gray background
If the amount of background shading becomes
unacceptable:
• If the entire page is light, the print resolution
setting is too low or the toner save mode is on.
Adjust the print resolution and turn the toner
save mode off. See the help screen of the
• A combination of faded or smeared defects
may indicate that the print cartridge needs
• Change to a lighter weight paper. See
• Check the machine’s environment: very dry
(low humidity) or high humidity (higher than
80% RH) conditions can increase the amount
of background shading.
• Remove the old print cartridge and install a
new one. See page 13.4.
• The surface of the LSU part inside the
machine may be dirty. Clean the LSU. See
page 13.2.
Toner smear
• Clean the inside of the machine. See
page 13.2.
• Check the paper type and quality. See
• Remove the print cartridge and install a new
one. See page 13.4.
Toner specks
• The paper may not meet specifications; for
example, the paper is too moist or too rough.
• The transfer roller may be dirty. Clean the
inside of your machine. See page 13.2.
• The paper path may need cleaning. See page
13.2.
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
Vertical repetitive
defects
If marks repeatedly appear on the printed side of
the page at even intervals:
• The print cartridge may be damaged. If a
repetitive mark occurs on the page, print a
cleaning sheet several times to clean the
you still have the same problems, remove the
print cartridge and install a new one. See page
• Parts of the machine may have toner on them.
If the defects occur on the back of the page,
the problem will likely correct itself after a few
more pages.
Dropouts
If faded areas, generally rounded, occur
randomly on the page:
A a B b C c
A a B b C c
A a B b C c
A a B b C c
A a B b C c
• A single sheet of paper may be defective. Try
reprinting the job.
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
• The moisture content of the paper is uneven
or the paper has moist spots on its surface.
Try a different brand of paper. See page 5.8.
• The paper lot is bad. The manufacturing
processes can cause some areas to reject
toner. Try a different kind or brand of paper.
• If these steps do not correct the problem,
contact a service representative.
• The fusing assembly may be damaged.
Contact a service representative.
14.13
<Troubleshooting>
Condition
Suggested solutions
Condition
Suggested solutions
Background scatter Background scatter results from bits of toner
Wrinkles or creases • Ensure that the paper is loaded properly.
• Check the paper type and quality. See
randomly distributed on the printed page.
• The paper may be too damp. Try printing with
a different batch of paper. Do not open
packages of paper until necessary so that the
paper does not absorb too much moisture.
• Turn over the stack of paper in the tray. Also
try rotating the paper 180° in the tray.
• Try printing to the rear cover.
• If background scatter occurs on an envelope,
A
change the printing layout to avoid printing
over areas that have overlapping seams on
the reverse side. Printing on seams can cause
problems.
• If background scatter covers the entire surface
area of a printed page, adjust the print
resolution through your software application or
the printer properties.
Back of printouts
are dirty
Check for leaking toner. Clean the inside of the
Misformed
characters
• If characters are improperly formed and
producing hollow images, the paper stock may
be too slick. Try a different paper. See page
5.8.
• If characters are improperly formed and
producing a wavy effect, the scanner unit may
need service. For service, contact a service
representative.
Black pages
• The print cartridge may not be installed
properly. Remove the cartridge and reinsert it.
• The print cartridge may be defective and need
replacing. Remove the print cartridge and
install a new one. See page 13.4.
• The machine may require service. Contact a
service representative.
Page skew
• Ensure that the paper is loaded properly.
• Check the paper type and quality. See
page 5.8.
• Ensure that the paper or other material is
loaded correctly and the guides are not too
tight or too loose against the paper stack.
Loose toner
• Clean the inside of the machine. See
page 13.2.
• Check the paper type and quality. See
• Remove the print cartridge and install a new
one. See page 13.4.
• If the problem persists, the machine may
require service. Contact a service
representative.
Curl or wave
• Ensure that the paper is loaded properly.
• Check the paper type and quality. Both high
temperature and humidity can cause paper
curl. See page 5.8.
• Turn over the stack of paper in the tray. Also
try rotating the paper 180° in the tray.
• Try printing to the rear cover.
Character Voids
Character voids are white areas within parts of
characters that should be solid black:
• If you are using transparencies, try another
type of transparency. Because of the
composition of transparencies, some
character voids are normal.
• You may be printing on the wrong surface of
the paper. Remove the paper and turn it
around.
• The paper may not meet paper specifications.
A
14.14
<Troubleshooting>
Copying problems
Condition
Suggested solutions
Horizontal stripes
If horizontally aligned black streaks or smears
appear:
Condition
Suggested solutions
Copies are too light Use Lighten/Darken to darken or lighten the
• The print cartridge may be installed
improperly. Remove the cartridge and reinsert
it.
• The print cartridge may be defective. Remove
the print cartridge and install a new one. See
page 13.4.
• If the problem persists, the machine may
require service. Contact a service
representative.
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
or too dark.
background of the copies.
Smears, lines,
marks, or spots
appears on copies.
• If defects are on the original, press Lighten/
Darken to lighten the background of your
copies.
• If no defects are on the original, clean the scan
unit. See page 13.3.
Copy image is
skewed.
• Ensure that the original is face down on the
scanner glass or face up in the ADF.
Curl
If the printed paper is curled or paper does not
feed into the machine:
• Check that the copy paper is loaded correctly.
• Turn over the stack of paper in the tray. Also
try rotating the paper 180° in the tray.
• Try printing to the rear cover.
Blank copies print
out.
Ensure that the original is face down on the
scanner glass or face up in the ADF.
Image rubs off the
copy easily.
• Replace the paper in the tray with paper from a
new package.
• In high humidity areas, do not leave paper in
the machine for extended periods of time.
Your printer is probably being used at an altitude
of 2,500 m (8,200 ft) or above.
An unknown image
repetitively appears
on a next few
sheets or loose
toner, light print, or
contamination
occurs.
Frequent copy
paper jams occur.
• Fan the stack of paper, then turn it over in the
tray. Replace the paper in the tray with a fresh
supply. Check/adjust the paper guides, if
necessary.
• Ensure that the paper is the proper paper
weight. 75 g/m2 bond paper is recommended.
• Check for paper or pieces of paper remaining in
the machine after a paper jam has been
cleared.
The high altitude may affect the print quality
such as loose toner or light imaging. You can set
this option through Printer Settings Utility or
Printer tab in printer driver's properties. Refer to
the Software Section for details.
Print cartridge
produces fewer
copies than
expected before
running out of
toner.
• Your originals may contain pictures, solids, or
heavy lines. For example, your originals may
be forms, newsletters, books, or other
documents that use more toner.
• The machine may be turned on and off
frequently.
• The scanner lid may be left open while copies
are being made.
14.15
<Troubleshooting>
Scanning problems
Network Scan problems
Condition
Suggested solutions
Condition
Suggested solutions
The scanner does • Make sure that you place the original to be
I cannot find a
scanned image
file.
You can check the scanned file’s destination in
the Advanced page in the Network Scan
program’s Properties screen.
not work.
scanned face down on the scanner glass, or
face up in the ADF.
• There may not be enough available memory
to hold the document you want to scan. Try
the Prescan function to see if that works. Try
lowering the scan resolution rate.
• Check that the USB is connected properly.
• Make sure that the USB cable is not
defective. Switch the cable with a known
good cable. If necessary, replace the cable.
• Check scan setting to make certain that the
scanner job is being sent to the correct port.
I cannot find the • Check if the scanned file’s application is on your
scanned image
file after
scanning.
computer.
• Check Send image immediately to the
specified folder using an associated default
application in the Advanced page in the
Network Scan program’s Properties screen to
open the scanned image immediately after
scanning.
I forgot my ID
and PIN.
Check your ID and PIN in the Server page in the
Network Scan program’s Properties screen.
The unit scans
very slowly.
• Check if the machine is printing received
data. If so, scan the document after the
received data has been printed.
I cannot view
the Help file.
To view the Help file, you need to have Internet
Explorer 4 service pack 2 or above.
• Graphics are scanned more slowly than text.
• Communication speed slows in scan mode
because of the large amount of memory
required to analyze and reproduce the
scanned image. Set your computer to the
ECP printer mode through BIOS setting. It
will help to increase the speed. For details
about how to set BIOS, refer to your
computer user guide.
I cannot use the Check your operating system. Supporting
Xerox Network operating systems are Windows 2000/XP/2003/
Scan Manager
Vista.
Fax problems
Condition
Suggested solutions
Message appears • There may be a copying or printing job in
on your computer
screen:
progress. When that job is complete, try your
job again.
The machine is not • Unplug the power cord and plug it in again.
working, there is no
display and the
buttons are not
working.
• Ensure that there is power to the electrical
outlet.
• The Selected port is currently being used.
Restart your computer and try again.
• The scanner driver is not installed or the
operating environment is not set up properly.
• Ensure that the machine is properly
connected and the power is on, Then restart
your computer.
• “Device can't be
set to the H/W
mode you want.”
• “Port is being
used by another
program.”
• “Port is
Disabled.”
• “Scanner is busy
receiving or
printing data.
When the
current job is
completed, try
again.”
• “Invalid handle.”
• “Scanning has
failed.”
No dial tone
sounds.
• Check that the phone line is connected
properly.
• Check that the phone socket in the wall is
working by plugging in another phone.
• The USB cable may be improperly connected
or the power may be off.
The numbers
stored in memory
do not dial
Make sure that the numbers are stored in
memory correctly. Print a Phone Book list,
correctly.
The original does
not feed into the
machine.
• Make sure that the paper is not wrinkled and
you are putting it in correctly. Check that the
original is the right size, not too thick or thin
• Make sure that the ADF is firmly closed.
• The ADF rubber pad may need to be
replaced. See page 13.7.
14.16
<Troubleshooting>
Common Windows problems
Condition
Suggested solutions
Faxes are not
received
automatically.
• The receiving mode should be set to Fax.
• Make sure that there is paper in the tray.
• Check to see if the display shows any error
message. If it does, clear the problem.
Condition
Suggested solutions
“File in Use”
message appears
during installation.
Exit all software applications. Remove all
software from the StartUp Group, then restart
Windows. Reinstall the printer driver.
The machine does • Make sure that the original is loaded in the
“Error Writing to
LPTx” message
appears.
• Ensure that the cables are connected
correctly, the machine is on.
• If bi-directional communication is not turned
on in the driver, it will also cause this
message.
not send.
ADF or on the scanner glass.
• Sending should show up on the display.
• Check the fax machine you are sending to,
to see if it can receive your fax.
The incoming fax
has blank spaces
or is of poor-
quality.
• The fax machine sending you the fax may be
faulty.
• A noisy phone line can cause line errors.
• Check your machine by making a copy.
• The print cartridge may be empty. Replace
the print cartridge, referring to page 13.4.
“General
Close all other applications, reboot Windows
and try printing again.
Protection Fault”,
“Exception OE”,
“Spool32”, or
“Illegal Operation”
messages appear.
Some of the words The fax machine sending you the fax had a
on an incoming fax temporary document jam.
are stretched.
“Fail To Print”, “A
printer timeout
error occurred.”
messages appear.
These messages may appear during printing.
Just keep waiting until the machine finishes
printing. If the message appears in standby
mode or after printing has been completed,
check the connection and/or whether an error
has occurred.
There are lines on
the originals you
send.
Check your scan unit for marks and clean it.
Note
The machine dials
a number, but a
The other fax machine may be turned off, out
of paper, or cannot answer incoming calls.
Refer to Microsoft Windows 2000/XP/Vista User Guide that came
with your PC for further information on Windows error messages.
connection with the Speak with the other machine operator and ask
other fax machine
fails.
her/him to sort out the problem.
Faxes do not store There may not be enough memory space to
in memory.
store the fax. If the display shows the Memory
Full message, delete from memory any faxes
you no longer need and then try again to store
the fax.
Blank areas
You may have chosen the wrong paper
settings in the user option setting. For details
about paper settings, see page 5.8.
appear at the
bottom of each
page or on other
pages, with a small
strip of text at the
top.
14.17
<
Troubleshooting>
Common PostScript problems
Common Linux problems
The following situations are PS language specific and may occur when
several printer languages are being used.
Problem
Possible Cause and Solution
The machine does not
print
• Check if the printer driver is installed in
your system. Open Unified Driver
configurator and switch to the Printers
tab in Printers configuration window to
look at the list of available printers. Make
sure that your machine is displayed on
the list. If not, please, invoke Add new
printer wizard to set up your device.
• Check if the printer is started. Open
Printers configuration and select your
machine on the printers list. Look at the
description in the Selected printer pane.
If its status contains “(stopped)” string,
please, press the Start button. After that
normal operation of the printer should be
restored. The “stopped” status might be
activated when some problems in
printing occurred. For instance, this
could be an attempt to print document
when port is claimed by a scanning
application.
Note
To receive a printed or screen-displayed message when
PostScript errors occur, open the Print Options window and click
the desired selection next to the PostScript errors section.
Problem
Possible Cause
Solution
PostScript file
cannot be
printed.
The PostScript
driver may not be
installed correctly.
• Install the PostScript
driver, referring to the
Software Section
• Print a configuration page
and verify that the PS
version is available for
printing.
• If the problem persists,
contact a service
.
representative.
“Limit Check
Error”message too complex.
appears.
The print job was
You might need to reduce
the complexity of the page or
install more memory.
• Check if the port is not busy. Since
functional components of MFP (printer
and scanner) share the same I/O
interface (port), the situation of
A PostScript
error page
prints.
The print job may
not be PostScript.
Make sure that the print job
is a PostScript job. Check to
see whether the software
application expected a setup
or PostScript header file to
be sent to the machine.
simultaneous access of different
“consumer” application to the same port
is possible. To avoid possible conflicts,
only one of them at a time is allowed to
gain control over the device. The other
“consumer” will encounter “device busy”
response. You should open ports
configuration and select the port
assigned to your printer. In the Selected
port pane you can see if the port is
occupied by some other application. If
this is the case, you should wait for
completion of the current job or should
press Release port button, if you are
sure that the present owner is not
functioning properly.
The optional
tray 2 is not
selected in the
driver.
The printer driver
has not been
configured to
recognize the
optional tray 2.
Open the PostScript driver
properties, select the Device
Settings tab, and set the
Tray2 option of the
Installable Options section
to Installed.
• Check if your application has special
print option such as “-oraw”. If “-oraw” is
specified in the command line parameter
then remove it to print properly. For
Gimp front-end, select “print” -> “Setup
printer” and edit command line
parameter in the command item.
14.18
<Troubleshooting>
Problem
Possible Cause and Solution
Problem
Possible Cause and Solution
The machine does not
appear on the
scanners list
• Check if your machine is attached to
your computer. Make sure that it is
connected properly via the USB port and
is turned on.
The machine does not
scan
• Check if a document is loaded into the
machine.
• Check if your machine is connected to
the computer. Make sure if it is
• Check if the scanner driver for your
machine is installed in your system.
Open Unified Driver configurator, switch
to Scanners configuration, then press
Drivers. Make sure that driver with a
name corresponding to your machine's
name is listed in the window. Check if
the port is not busy. Since functional
components of MFP (printer and
connected properly if I/O error is
reported while scanning.
• Check if the port is not busy. Since
functional components of MFP (printer
and scanner) share the same I/O
interface (port), the situation of
simultaneous access of different
“consumer” application to the same port
is possible. To avoid possible conflicts,
only one of them at a time is allowed to
gain control over the device. The other
“consumer” will encounter “device busy”
response. This can usually happen while
starting scan procedure, and appropriate
message box will be displayed.
To identify the source of the problem,
you should open ports configuration and
select the port assigned to your scanner.
port’s symbol /dev/mfp0 corresponds to
LP:0 designation displayed in the
scanners’ options, /dev/mfp1 relates to
LP:1 and so on. USB ports start at /dev/
mfp4, so scanner on USB:0 relates to /
dev/mfp4 respectively and so forth
sequentially. In the Selected port pane
you can see if the port is occupied by
some other application. If this is the
case, you should wait for completion of
the current job or should press Release
port button, if you are sure that the
present port’s owner is not functioning
properly.
scanner) share the same I/O interface
(port), the situation of simultaneous
access of different “consumer”
application to the same port is possible.
To avoid possible conflicts, only one of
them at a time is allowed to gain control
over the device. The other “consumer”
will encounter “device busy” response.
This can usually happen while starting
scan procedure, and appropriate
message box appears.
• To identify the source of the problem,
you should open ports configuration and
select the port assigned to your scanner.
port's symbol /dev/mfp0 corresponds to
LP:0 designation displayed in the
scanners’ options, /dev/mfp1 relates to
LP:1 and so on. USB ports start at /dev/
mfp4, so scanner on USB:0 relates to /
dev/mfp4 respectively and so forth
sequentially. In the Selected port pane
you can see if the port is occupied by
some other application. If this is the
case, you should wait for completion of
the current job or should press Release
port button, if you are sure that the
present port's owner is not functioning
properly.
I cannot scan via Gimp • Check if Gimp Front-end has
Front-end.
“Xsane: Device dialog.” on the “Acquire”
menu. If not, you should install Xsane
plug-in for Gimp on the your computer.
You can find Xsane plug-in package for
Gimp on Linux distribution CD or Gimp
home page. For the detail information,
refer to the Help for Linux distribution CD
or Gimp Front-end application.
If you wish to use other kind of scan
application, refer to the Help for
application.
14.19
<Troubleshooting>
Problem
Possible Cause and Solution
I encounter error
“Cannot open port
device file” when
printing a document.
Please avoid changing print job
parameters (via LPR GUI, for example)
while a print job is in progress. Known
versions of CUPS server break the print
job whenever print options are changed
and then try to restart the job from the
beginning. Since Unified Linux Driver locks
port while printing, the abrupt termination
of the driver keeps the port locked and
therefore unavailable for subsequent print
jobs. If this situation occurred, please, try
to release the port.
Common Macintosh problems
Problem
Suggested solutions
The document has
printed, but the print job
has not disappeared from
the spooler in
Update your Mac OS to OS 10.3.3. or
higher.
Mac OS 10.3.2.
When print a document
in Macintosh with
Acrobat Reader 6.0 or
higher, colors prints
incorrectly.
The resolution setting in the printer
driver may not be matched with that in
Acrobat Reader.
Make sure that the resolution setting in
your printer driver matches that in
Acrobat Reader.
14.20
<Troubleshooting>
2
Grasp the control board cover and slide toward you to open it.
15 Installing accessories
Your machine is a full-featured one that has been optimized to meet most
of your printing needs. Recognizing that each user may have different
requirements, however, Xerox makes several accessories available to
enhance your machine’s capabilities.
This chapter includes:
1
•
•
Precautions when installing accessories
control board cover
1
Disconnect the power cord
Never remove the control board cover while the power is being supplied.
3
Completely open the latch on each side of the DIMM slot. Remove
the preinstalled memory DIMM.
To avoid the possibility of an electrical shock, always disconnect the
power cord when installing or removing ANY internal or external
accessories.
Discharge static electricity
The control board and internal accessories (network interface card or
memory DIMM) are sensitive to static electricity. Before installing or
removing an internal accessories, discharge static electricity from your
body by touching something metal, such as the metal back plate on any
device plugged into a grounded power source. If you walk round before
finishing installation, discharge any static electricity once again.
1
2
Installing a memory DIMM
latch
1
memory DIMM
2
Your machine has a dual in-line memory module (DIMM) slot. Use this
DIMM slot to install additional memory.
4
5
Take out a new memory DIMM from the plastic bag.
The Phaser 3300MFP has 96 MB of memory. It can be expanded to
320 MB. However, users must remove the preinstalled memory DIMM
before upgrading the memory.
Holding the memory DIMM by the edges, align the notches on the
memory DIMM with the grooves on the memory DIMM slot.
For order information for optional memory DIMMs, see page 12.1.
1
Turn the machine off and unplug all cables from the machine.
Note
The notches and grooves illustrated above may not match
those on an actual DIMM and the slot.
15.1
<Installing accessories>
6
Push the DIMM straight into the DIMM slot until it snaps into place.
Make sure the latches fit over the notches located on either side of
the DIMM.
Activating the added memory in the PS printer
properties
After installing the memory DIMM, you need to select it in the printer
properties of the PostScript printer driver so that you can use it.
1
Make sure that the PostScript printer driver is installed on your
computer. For details about installing the PS printer driver, see the
Software Section.
2
3
Click the Windows Start menu.
For Windows 2000, select Settings and then Printers.
For Windows XP/2003, select Printers and Faxes.
7
Replace the control board cover.
For Windows Vista, select Control Panel > Hardware and Sound
> Printers.
4
5
Select the PS printer.
Click the right mouse button on the machine icon and select
Properties.
6
7
For Windows 2000/XP/2003/Vista, select Device Settings.
Select the amount of memory you installed from Printer Memory in
the Installable Options section.
8
Click OK.
8
Reconnect the power cord and printer cable, and turn the machine
on.
15.2
<Installing accessories>
Item
Description
466 x 435.4 x 458 mm
16 Specifications
External dimension
(W x D x H)
This chapter includes:
(18.3 x 17.1 x 18 in)
•
•
•
•
Weight (including
consumables)
18.9 Kg (41.6 lb)
Package weight
Paper: 2.8 Kg (6.17 lb)
Plastic: 0.7 Kg (1.54 lb)
Duty cycle
Monthly print: Up to 25,000 pages
General specifications
a. Sound Pressure Level, ISO 7779
b. Declared yield value in accordance with ISO/IEC 19752. The number of pages
may be affected by operating environment, printing interval, media type, and
media size.
Item
Description
ADF
ADF document size
Up to 50 sheets (75 g/m2)
Width: 142 to 216 mm
Length: 148 to 356 mm
Printer specifications
Paper input capacity Tray 1/2: 250 multi-pages for plain paper
(75 g/m2)
Item
Description
Laser Beam Printing
Printing method
Multi-purpose tray: 50 pages for plain paper,
5 pages for card stock, labels,
transparencies, and envelopes
(60 to 163 g/m2)
a
Printing speed
Up to 28 ppm in A4 (30 ppm in Letter)
Up to 19 ipm in A4 (21 ipm in Letter)
Duplex printing
speed
Paper output
capacity
Output tray: 150 sheets (face down)
Rear cover: 1 sheet (face up)
First print out time
Print resolution
Printer language
8,5 seconds (from ready)
Up to 1,200 x 1,200 dpi effective output
PCL 6, PS 3
Consumables
Power rating
1-piece print cartridge system
AC 110 - 127 V or AC 220 - 240 V
See the Rating label on the machine for the
correct voltage, frequency (hertz) and type of
current for your machine.
b
OS Compatibility
Windows 2000/XP/2003/Vista
Various Linux OS (USB only)
Macintosh 10.3 ~ 10.5
Power consumption
Average: Less than 520 W
Interface
High Speed USB 2.0
Power save mode: Less than 20 W
Ethernet 10/100 Base TX (Embedded type)
a
Noise level
Standby mode: Less than 39 dBA
Printing: Less than 54 dBA
a. Print speed will be affected by operating system used, computing performance,
application software, connecting method, media type, media size, and job
Copying mode: Less than 55 dBA
Warm up: Less than 49 dBA
complexity.
version.
Warm-up time
Less than 20 seconds (from sleep mode)
Operating
environment
Temperature: 10 °C to 32 °C
Humidity: 20% to 80% RH
Display
16 characters x 2 lines
4,000 or 8,000 pages
96 MB (max. 320 MB)
b
Print cartridge life
Memory
16.1
<Specifications>
Scanner and copier specifications
Facsimile specifications
Item
Description
Item
Compatibility
Applicable line
Description
Compatibility
TWAIN standard / WIA standard
ITU-T Group 3
Scanning method
ADF and Flat-bed Color CCD (Charge
Coupled Device) module
Public Switched Telephone Network (PSTN)
or behind PABX
Resolution
Optical: 600 x 1,200 dpi (mono and color)
Enhanced: 4,800 x 4,800 dpi
Data coding
MH/MR/MMR/JPEG/ECM (Error Correction
Mode)
Modem speed
33,6 Kbps
Effective scanning
length
Scanner glass: 297 mm
ADF: 356 mm
a
Transmission
speed
Approx. 3 seconds/page
Effective scanning
width
Max 208 mm
Maximum
Scanner glass: 297 mm
document length
Automatic document glass: 356 mm
Color bit depth
Mono bit depth
24 bit
Resolution
Standard: 203 x 98 dpi
Fine: 203 x 196 dpi
1 bit for Black & White mode
8 bit for Gray mode
Super Fine: 300 x 300 dpi
Photo: 203 x 196 dpi
Color: 200 x 200 dpi
a
Copy speed
Up to 28 ppm in A4 (30 ppm in Letter)
Copy resolution
Scan: up to 600 x 300 (text, text/photo)
up to 600 x 600 (photo using platen)
up to 600 x 300 (photo using ADF)
Memory
6 MB
Print: up to 600 x 600 (text, text/photo, photo)
Halftone
Auto dialer
256 levels
Zoom rate
Scanner glass: 25 to 400%
ADF: 25 to 100%
Speed dialing (up to 240 numbers)
a. Standard resolution, MMR(JBIG), Maximum modem speed, Phase ”C” by ITU-T
No. 1 chart, Memory Tx, ECM.
Multiple copies
Grayscale
1 to 99 pages
256 levels
a. Copy Speed is based on Single Document Multiple Copy.
16.2
<Specifications>
INDEX
Numerics
D
I
installing accessories
memory 15.1
A
DRPD (Distinctive Ring Pattern Detection)
accessories
J
installing
ADF 1.2
jam, clear
document 14.1
paper 14.2
E
K
F
B
faxing
L
Linux
requirements 3.3
loading originals
ADF 5.1
loading paper
C
cleaning
drum 13.5
inside 13.2
LSU 13.3
outside 13.2
copying
M
Macintosh
requirements 3.2
G
2/4-up 6.2
collation 6.2
poster 6.3
H
1
reports 13.1
problem, solve
copying 14.15
automatically 9.2
manually 9.2
specifications
N
network scan
scanning 8.3
Network Scan program
problems 14.16
faxing 14.16
Linux 14.18
Macintosh 14.20
printing 14.11
network setup
facsimile 16.2
general 16.1
paper 5.3
printer 16.1
802.1x 4.2
EtherTalk 4.2
TCP/IP 4.2
supplies
n-up (multiple pages per sheet)
copying 6.2
scanning 14.16
Windows 14.17
O
R
originals
receiving a fax
loading 5.1
T
toner cartridge
cleaning 13.5
maintaining 13.3
P
redialing
paper jam, clear
fuser area or around toner cartridge
redistributing 13.4
,
automatically 9.3
manually 9.3
replacing
U
ringer 2.3
USB flash memory
managing 11.3
printing 11.2
paper load
paper size
scanning 11.1
S
V
setting 5.8
scanner glass
specifications 5.3
paper tray, set
volume, adjust
ringer 2.3
cleaning 13.3
copy 6.1
fax 9.3
speaker 2.3
scanning
paper type
setting 5.8
W
specifications 5.3
Phone Book
printing
sending a fax
2
SOFTWARE SECTION
CONTENTS
Installing Printer Software ........................................................................................................ 4
Installing Software for Local Printing ................................................................................. 4
Installing Software for Network Printing ............................................................................. 6
Removing Printer Software ..................................................................................................... 10
Installing SetIP ..................................................................................................................... 11
Using SetIP .......................................................................................................................... 12
Printing a Document .............................................................................................................. 13
Printing to a file (PRN) .......................................................................................................... 14
Printer Settings ..................................................................................................................... 14
Layout Tab .................................................................................................................. 15
Paper Tab .................................................................................................................... 15
Graphics Tab ............................................................................................................... 16
Extras Tab ................................................................................................................... 17
Using a Favorite Setting ................................................................................................ 18
Using Help ................................................................................................................... 18
Printing Multiple Pages on One Sheet of Paper (N-Up Printing) ..................................................... 19
Printing Posters ..................................................................................................................... 20
Printing Booklets .................................................................................................................. 20
Printing on Both Sides of Paper ............................................................................................... 21
Printing a Reduced or Enlarged Document ................................................................................ 21
Fitting Your Document to a Selected Paper Size ......................................................................... 21
Using Watermarks ................................................................................................................. 22
1
Using an Existing Watermark ......................................................................................... 22
Creating a Watermark ................................................................................................... 22
Editing a Watermark ..................................................................................................... 22
Deleting a Watermark ................................................................................................... 22
Using Overlays ...................................................................................................................... 23
What is an Overlay? ...................................................................................................... 23
Creating a New Page Overlay ......................................................................................... 23
Using a Page Overlay .................................................................................................... 23
Deleting a Page Overlay ................................................................................................ 23
Printer Settings ..................................................................................................................... 24
Advanced .................................................................................................................. 24
Using Help ................................................................................................................... 24
Setting Up a Host Computer ................................................................................................... 25
Setting Up a Client Computer .................................................................................................. 25
Using Printer Settings Utility ................................................................................................... 26
Using Onscreen Help ..................................................................................................... 26
Opening the Troubleshooting Guide ......................................................................................... 26
Changing the Status Monitor Program Settings .......................................................................... 26
Scanning Process with TWAIN-enabled Software ........................................................................ 27
Scanning Using the WIA Driver ................................................................................................ 27
Windows XP ................................................................................................................. 27
Windows Vista ............................................................................................................. 27
Getting Started ..................................................................................................................... 29
Installing the Unified Linux Driver ............................................................................................ 29
Installing the Unified Linux Driver ................................................................................... 29
Uninstalling the Unified Linux Driver ............................................................................... 30
2
Using the Unified Driver Configurator ....................................................................................... 31
Opening the Unified Driver Configurator .......................................................................... 31
Printers Configuration ................................................................................................... 31
Scanners Configuration ................................................................................................. 32
Ports Configuration ....................................................................................................... 32
Configuring Printer Properties ................................................................................................. 33
Printing a Document .............................................................................................................. 33
Printing from Applications .............................................................................................. 33
Printing Files ................................................................................................................ 34
Scanning a Document ............................................................................................................ 34
Using the Image Manager .............................................................................................. 35
Installing Software for Macintosh ............................................................................................. 37
Setting Up the Printer ............................................................................................................ 38
For a Network-connected Macintosh ................................................................................ 38
For a USB-connected Macintosh ..................................................................................... 39
Installable Options ................................................................................................................. 39
Printing ................................................................................................................................ 40
Printing a Document ..................................................................................................... 40
Changing Printer Settings .............................................................................................. 40
Printing Multiple Pages on One Sheet of Paper .................................................................. 41
Duplex Printing ............................................................................................................ 42
Scanning .............................................................................................................................. 42
3
Typical Installation
1
Installing Printer Software in
Windows
This is recommended for most users. All components necessary for
printer operations will be installed.
1
2
Make sure that the printer is connected to your computer and
powered on.
This chapter includes:
Insert the supplied CD-ROM into your CD-ROM drive.
•
•
•
The CD-ROM should automatically run, and an installation
window appears.
If the installation window does not appear, click Start and then
Run. Type X:\Setup.exe, replacing “X” with the letter which
represents your drive and click OK.
NOTE: The following procedure is based on Windows XP, for other
operating systems, refer to the corresponding Windows user's guide
or online help.
If you use Windows Vista, click Start → All programs →
Accessories → Run, and type X:\Setup.exe.
If the AutoPlay window appears in Windows Vista, click Run
Setup.exe in Install or run program field, and click Continue
in the User Account Control window.
3
Click Install Software.
Installing Printer Software
You can install the printer software for local printing and/or network
printing. To install the printer software on the computer, perform the
appropriate installation procedure depending on the printer in use.
A printer driver is software that lets your computer communicate with
your printer. The procedure to install drivers may differ depending on the
operating system you are using.
All applications should be closed on your PC before beginning
installation.
NOTE: You can install PostScript printer driver, when the machine is
attached to your computer or a network.
4
Select Typical installation for a local printer. Click Next.
Installing Software for Local Printing
A local printer is a printer directly attached to your computer using the
USB printer cable supplied with your printer. If your printer is attached to
a network, skip this step and go to “Installing Software for Network
You can install the printer software using the typical or custom method.
NOTE: If the “New Hardware Wizard” window appears during the
installation procedure, click
in the upper right corner of the box
to close the window, or click Cancel.
4
Installing Printer Software in Windows
Custom Installation
NOTE: If your printer is not already connected to the computer, the
following window will appear.
You can choose individual components to install.
1
2
Make sure that the printer is connected to your computer and
powered on.
Insert the supplied CD-ROM into your CD-ROM drive.
The CD-ROM should automatically run, and an installation
window appears.
If the installation window does not appear, click Start and then
Run. Type X:\Setup.exe, replacing “X” with the letter which
represents your drive and click OK.
If you use Windows Vista, click Start → All programs →
Accessories → Run, and type X:\Setup.exe.
If the AutoPlay window appears in Windows Vista, click Run
Setup.exe in Install or run program field, and click Continue
in the User Account Control window.
3
Click Install Software.
• After connecting the printer, click Next.
• If you don’t want to connect the printer at this time, click Next, and
No on the following screen. Then the installation will start and a
test page will not be printed at the end of the installation.
• The installation window that appears in this User Guide may
differ depending on the printer and interface in use.
5
After the installation is finished, a window asking you to print a
test page appears. If you choose to print a test page, select the
checkbox and click Next.
6
7
If the test page prints out correctly, click Yes.
If not, click No to reprint it.
Click Finish.
4
Select Custom installation. Click Next.
NOTE: After setup is complete, if your printer driver does not work
properly, check the printer and power cables to make sure they are
connected properly, then reinstall the printer driver. See
5
Installing Printer Software in Windows
5
Select your printer and click Next.
NOTE: You can change the desired installation folder by clicking
[Browse].
7
After the installation is finished, a window asking you to print a
test page appears. If you choose to print a test page, select the
checkbox and click Next.
8
9
If the test page prints out correctly, click Yes.
If not, click No to reprint it.
Click Finish.
Installing Software for Network Printing
NOTE: If your printer is not already connected to the computer, the
following window will appear.
Before you begin
Before turning on the machine:
• Confirm that an existing operational network utilizing TCP/IP is
available.
• Confirm that the Ethernet cable is plugged into the machine and is
connected to an operational Ethernet port on the network.
When you connect your printer to a network, you must first configure the
TCP/IP settings for the printer. After you have assigned and verified the
TCP/IP settings, you are ready to install the software on each computer
on the network.
You can install the printer software using the typical or custom method.
Typical Installation
This is recommended for most users. All components necessary for
printer operations will be installed.
• After connecting the printer, click Next.
• If you don’t want to connect the printer at this time, click Next, and
No on the following screen. Then the installation will start and a
test page will not be printed at the end of the installation.
• The installation window that appears in this User Guide may
differ depending on the printer and interface in use.
1
Make sure that the printer is connected to your network and
powered on. For details about connecting to the network, see
the supplied printer’s User Guide.
2
Insert the supplied CD-ROM into your CD-ROM drive.
The CD-ROM should automatically run, and an installation
window appears.
6
Select the components to be installed and click Next.
If the installation window does not appear, click Start and then
Run. Type X:\Setup.exe, replacing “X” with the letter which
represents your drive and click OK.
If you use Windows Vista, click Start → All programs →
Accessories → Run, and type X:\Setup.exe.
If the AutoPlay window appears in Windows Vista, click Run
Setup.exe in Install or run program field, and click Continue
in the User Account Control window.
6
Installing Printer Software in Windows
3
4
5
Click Install Software.
• If you do not see your printer on the list, click Update to
refresh the list, or select Add TCP/IP Port to add your printer
to the network. To add the printer to the network, enter the
port name and the IP address for the printer.
To verify your printer’s IP address or the MAC address, print a
Network Configuration page.
• To find a shared network printer (UNC Path), select Shared
Printer [UNC] and enter the shared name manually or find a
shared printer by clicking the Browse button.
NOTE: To search the network printer, the firewall should be disabled.
For Windows operating system, click Start ->Control Panel and
start windows firewall, and set this option unactivated. For other
operating system, refer to its on-line guide.
6
7
After the installation is finished, click Finish. If you choose to
print a test page, select the checkbox.
Select Typical installation for a network printer. Click Next.
If the test page prints out correctly, click Yes.
If not, click No to reprint it.
8
Click Finish.
NOTE: After setup is complete, if your printer driver does not work
properly, reinstall the printer driver. See “Reinstalling Printer
Custom Installation
You can choose individual components to install and set a specific IP
address.
1
Make sure that the printer is connected to your network and
powered on. For details about connecting to the network, see
the supplied printer’s User Guide.
The list of printers available on the network appears. Select the
printer you want to install from the list and then click Next.
2
Insert the supplied CD-ROM into your CD-ROM drive.
The CD-ROM should automatically run, and an installation
window appears.
If the installation window does not appear, click Start and then
Run. Type X:\Setup.exe, replacing “X” with the letter which
represents your drive and click OK.
If you use Windows Vista, click Start → All programs →
Accessories → Run, and type X:\Setup.exe.
If the AutoPlay window appears in Windows Vista, click Run
Setup.exe in Install or run program field, and click Continue
in the User Account Control window.
7
Installing Printer Software in Windows
3
Click Install Software.
• To find a shared network printer (UNC Path), select Shared
Printer [UNC] and enter the shared name manually or find a
shared printer by clicking the Browse button.
NOTE: To search the network printer, the firewall should be disabled.
For Windows operating system, click Start ->Control Panel and
start windows firewall, and set this option unactivated. For other
operating system, refer to its on-line guide.
TIP: If you want to set a specific IP address on a specific network
printer, click the Set IP Address button. The Set IP Address window
appears. Do as follows:
4
Select Custom installation. Click Next.
a. Select a printer to be set with a specific IP address from the list.
To verify your printer’s IP address or MAC address, print a
Network Configuration page.
b. Configure an IP address, subnet mask, and gateway for the
printer manually and click Configure to set the specific IP
address for the network printer.
5
The list of printers available on the network appears. Select the
printer you want to install from the list and then click Next.
c. Click Next.
6
Select the components to be installed and click Next.
• If you do not see your printer on the list, click Update to
refresh the list, or select Add TCP/IP Port to add your printer
to the network. To add the printer to the network, enter the
port name and the IP address for the printer.
To verify your printer’s IP address or the MAC address, print a
Network Configuration page.
8
Installing Printer Software in Windows
7
You can also change the printer name, set the printer to be
shared on the network, set the printer as the default printer, and
change the port name of each printer. Click Next.
4
The list of printers available on the network appears. Select the
printer you want to install from the list and then click Next.
• If you do not see your printer on the list, click Update to
refresh the list, or select Add TCP/IP Port to add your printer
to the network. To add the printer to the network, enter the
port name and the IP address for the printer.
To install this software on a server, select the Setting up this
printer on a server checkbox.
8
9
After the installation is finished, click Finish. If you choose to
print a test page, select the checkbox.
• To find a shared network printer (UNC Path), select Shared
Printer [UNC] and enter the shared name manually or find a
shared printer by clicking the Browse button.
If the test page prints out correctly, click Yes.
If not, click No to reprint it.
You will see a component list so that you can reinstall any item
individually.
10 Click Finish.
NOTE: If your printer is not already connected to the computer, the
following window will appear.
NOTE: After setup is complete, if your printer driver does not work
properly, reinstall the printer driver. See “Reinstalling Printer
Reinstalling Printer Software
You can reinstall the software if installation fails.
1
2
Start Windows.
From the Start menu select Programs or All Programs →
your printer driver name → Maintenance.
3
Select Repair and click Next.
• After connecting the printer, click Next.
• If you don’t want to connect the printer at this time, click Next, and
No on the following screen. Then the installation will start and a
test page will not be printed at the end of the installation.
• The reinstallation window that appears in this User Guide may
differ depending on the printer and interface in use.
9
Installing Printer Software in Windows
5
6
Select the components you want to reinstall and click Next.
If you installed the printer software for local printing and you
select your printer driver name, the window asking you to
print a test page appears. Do as follows:
a. To print a test page, select the check box and click Next.
b. If the test page prints out correctly, click Yes.
If it doesn’t, click No to reprint it.
When the reinstallation is done, click Finish.
Removing Printer Software
1
2
Start Windows.
From the Start menu select Programs or All Programs →
your printer driver name → Maintenance.
3
Select Remove and click Next.
You will see a component list so that you can remove any item
individually.
4
5
Select the components you want to remove and then click
Next.
When your computer asks you to confirm your selection, click
Yes.
The selected driver and all of its components are removed from
your computer.
6
After the software is removed, click Finish.
10
Installing Printer Software in Windows
4
Click Next.
2
Using SetIP
•
•
Installing SetIP
1
Make sure that the printer is connected to your computer and
powered on.
2
Insert the supplied CD-ROM into your CD-ROM drive.
5
Click Next.
The CD-ROM should automatically run, and an installation
window appears.
If the installation window does not appear, click Start and then
Run. Type X:\Setup.exe, replacing “X” with the letter which
represents your drive and click OK.
If you use Windows Vista, click Start → All programs →
Accessories → Run, and type X:\Setup.exe.
If the AutoPlay window appears in Windows Vista, click Run
Setup.exe in Install or run program field, and click Continue
in the User Account Control window.
3
Click Install SetIP Utility(Optional).
6
Click Finish.
11
Using SetIP
Using SetIP
1
From the Windows Start menu, select Programs or All
Programs Æ your printer driver name Æ SetIP Æ SetIP.
The program automatically detects and displays new and
configured print servers on your network.
2
Select the name of your printer and click
your printer name, click to refresh the list.
. If you cannot find
NOTES:
• To confirm the MAC address, see the NETWORK PRINTER
CARD TEST PAGE. The NETWORK PRINTER CARD TEST
PAGE will be printed after the Configuration Page.
• The refreshed list doesn’t show your printer, click
enter your
network printer card’s Mac address, IP address, subnet mask,
default gateway, and then click Apply.
3
4
Click OK to confirm the settings.
Click Exit to close the SetIP program.
12
Using SetIP
1
2
Open the document you want to print.
Select Print from the File menu. The Print window is
displayed. It may look slightly different depending on your
application.
3
Basic Printing
This chapter explains the printing options and common printing
tasks in Windows.
The basic print settings are selected within the Print
window. These settings include the number of copies and
print range.
This chapter includes:
Make sure that your
printer is selected.
3
4
Select your printer driver from the Name drop-down
list.
Printing a Document
To take advantage of the printer features provided by your
printer driver, click Properties or Preferences in the
application’s Print window. For details, see “Printer
NOTES
:
• The printer driver Properties window that appears in this
User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• Check the Operating System(s) that are compatible
with your printer. Please refer to the OS Compatibility
section of Printer Specifications in your Printer User
Guide.
If you see Setup Printer, or Options in your Print
,
window, click it instead. Then click Properties on the next
screen.
Click OK to close the printer properties window.
To start the print job, click OK or Print in the Print
window.
• If you need to know the exact name of your printer, you can
check the supplied CD-ROM.
• When you select an option in printer properties, you may see
an exclamationmark
means you can select that certain option but it is not
recommended, and mark means you cannot select that
or
mark. An exclamation mark
option due to the machineís setting or environment.
The following procedure describes the general steps required
for printing from various Windows applications. The exact steps
for printing a document may vary depending on the application
program you are using. Refer to the User’s Guide of your
software application for the exact printing procedure.
13
Basic Printing
Printing to a file (PRN)
Printer Settings
You will sometimes need to save the print data as a file for your
own purposes.
You can use the printer properties window, which allows you to
access all of the printer options you need when using your
printer. When the printer properties are displayed, you can
review and change the settings needed for your print job.
To create a file:
1
Check the Print to file box at the Print window.
The printer properties window may differ, depending on your
operating system. This Software User Guide shows the
Properties window for Windows XP.
The printer driver Properties window that appears in this User
Guide may differ depending on the printer in use.
If you access printer properties through the Printers folder, you
can view additional Windows-based tabs (refer to your
Windows User Guide).
NOTES
:
• Most Windows applications will override settings you specify
in the printer driver. Change all print settings available in the
software application first, and change any remaining settings
using the printer driver.
• The settings you change remain in effect only while you are
using the current program. To make your changes
permanent, make them in the Printers folder.
• The following procedure is for Windows XP. For other
Windows OS, refer to the corresponding Windows User
Guide or online help.
2
Select the folder and assign a name to the file and then
click OK.
1. Click the Windows Start button.
2. Select Printers and Faxes
.
3. Select your printer driver icon.
4. Right-click on the printer driver icon and select
Printing Preferences
.
5. Change the settings on each tab, click OK.
14
Basic Printing
Layout Tab
Paper Tab
The Layout tab provides options to adjust how the document
appears on the printed page. The Layout Options includes
a Document” on page 13 for more information on accessing
printer properties.
Use the following options to set the basic paper handling
specifications when you access the printer properties. See
“Printing a Document” on page 13 for more information on
accessing printer properties.
Click the Paper tab to access various paper properties.
1
2
1
2
3
4
5
Paper Orientation
Paper Orientation allows you to select the direction in which
information is printed on a page.
1
Copies
Copies allows you to choose the number of copies to be printed.
•
•
Portrait prints across the width of the page, letter style.
Landscape prints across the length of the page, spreadsheet
style.
You can select 1 to 999 copies.
2
Size
Size allows you to set the size of paper you loaded in the tray.
•
Rotate allows you to rotate the page the selected degrees.
If the required size is not listed in the Size box, click Custom
When the Custom Paper Setting window appears, set the paper
size and click OK. The setting appears in the list so that you can
select it.
.
3
Source
Landscape
Portrait
Make sure that Source is set to the corresponding paper tray.
Use MP Tray when printing on special materials like envelopes
and transparencies. You have to load one sheet at a time into the
Manual Tray or Multi-Purpose Tray.
If the paper source is set to Auto Select, the printer
automatically picks up print material in the following tray order:
Manual Tray or Multi-Purpose Tray, Tray1, Optional Tray2
Layout Options
Layout Options allows you to select advanced printing options.
You can choose Multiple Pages per Side and Poster Printing
.
•
•
For details, see “Printing Multiple Pages on One Sheet of Paper
For details, see “Printing Posters” on page 20
Double-sided Printing
Double-sided Printing allows you to print on both sides of
paper. If this option does not appear, your printer does
not have this feature.
•
For details, see “Printing on Both Sides of Paper” on page 21.
15
Basic Printing
Graphics Tab
Use the following Graphic options to adjust the print quality for
your specific printing needs. See “Printing a Document” on
page 13 for more information on accessing printer properties.
4
Type
Set Type to correspond to the paper loaded in the tray from
which you want to print. This will let you get the best quality
printout. If not, print quality may not be acheived as you want.
Cotton: 20 lb to 24 lb (75~90 g/m2) cotton paper such as Gilbert
25 % and Gilbert 100 %.
Click the Graphic tab to display the properties shown below.
Plain Paper: Normal plain paper. Select this type if your printer is
monochrome and printing on the 16 lb (60 g/m2) cotton paper.
Recycled: 20 lb to 24 lb (75~90 g/m2) recycled paper.
Color Paper: 20 lb to 24 lb (75~90 g/m2) color-backgrounded
paper.
NOTE: For optimal performance and reliability consider using xerox
paper.
5
Scaling Printing
Scaling Printing allows you to automatically or manually scale
your print job on a page. You can choose from None Reduce/
Enlarge, and Fit to Page
,
.
•
For details, see “Printing a Reduced or Enlarged Document” on
•
For details, see “Fitting Your Document to a Selected Paper
Resolution
The Resolution options you can select may vary
depending on your printer model. The higher the setting,
the sharper the clarity of printed characters and graphics. The
higher setting also may increase the time it takes to print a
document.
Image Mode
The available options are Normal and Text Enhance. Some
printers do not support this feature.
•
Printer Setting: If you select this option, this feature is
determined by the setting you’ve made on the control panel of
the printer.
•
•
Normal: This setting is for normal documents.
Text Enhancement: Image Mode allows the user to enhance
printouts.
Toner Saver Mode
Selecting this option extends the life of your print cartridge and
reduces your cost per page without a significant reduction in print
quality. Some printers do not support this feature.
•
Printer Setting: If you select this option, this feature is
determined by the setting you’ve made on the control panel of
the printer.
•
•
On: Select this option to allow the printer to use less toner on
each page.
Off: If you don’t need to save toner when printing a document,
select this option.
16
Basic Printing
Advanced Options
Extras Tab
You can select output options for your document. See “Printing
a Document” on page 13 for more information about accessing
the printer properties.
You can set advanced settings by clicking the Advanced
Options button.
•
TrueType Options: This option determines what the driver
tells the printer about how to image the text in your document.
Select the appropriate setting according to the status of your
document.
Click the Extras tab to access the following feature:
-
Download as Outline: When this option is selected, the
driver will download any TrueType fonts that are used in your
document not already stored (resident) on your printer. If,
after printing a document, you find that the fonts did not print
correctly, choose Download as bit image and resubmit your
print job. The Download as bit image setting is often useful
when printing Adobe. This feature is available only
when you use the PCL printer driver.
1
2
3
-
-
Download as Bitmap: When this option is selected, the
driver will download the font data as bitmap images.
Documents with complicated fonts, such as Korean or
Chinese, or various other fonts, will print faster in this setting.
Print as Graphics: When this option is selected, the driver
will download any fonts as graphics. When printing documents
with high graphic content and relatively few TrueType fonts,
printing performance (speed) may be enhanced in this
setting.
•
Print All Text To Black: When the Print All Text To Black
option is checked, all text in your document prints solid black,
regardless of the color it appears on the screen.
1
Watermark
You can create a background text image to be printed on each
2
Overlay
Overlays are often used to take the place of preprinted forms and
3
Output Options
•
Print Subset: You can set the sequence in which the pages
print. Select the print order from the drop-down list.
-
-
-
-
Normal: Your printer prints all pages from the first page to
the last page.
Reverse All Pages(3,2,1): Your printer prints all pages from
the last page to the first page.
Print Odd Pages: Your printer prints only the odd numbered
pages of the document.
Print Even Pages: Your printer prints only the even
numbered pages of the document.
17
Basic Printing
•
Use Printer Fonts: When Use Printer Fonts is checked, the
printer uses the fonts that are stored in its memory (resident
fonts) to print your document, rather than downloading the
fonts used in your document. Because downloading fonts takes
time, selecting this option can speed up your printing time.
When using Printer fonts, the printer will try to match the fonts
used in your document to those stored in its memory. If,
however, you use fonts in your document that are very different
from those resident in the printer, your printed output will
appear very different from what it looks like on the screen.
This feature is available only when you use the PCL
printer driver.
Using a Favorite Setting
The Favorites option, which is visible on each properties tab,
allows you to save the current properties settings for future
use.
To save a Favorites item:
1
2
Change the settings as needed on each tab.
Enter a name for the item in the Favorites input box.
3
Click Save.
When you save Favorites, all current driver settings are
saved.
To use a saved setting, select the item from the Favorites drop
down list. The printer is now set to print according to the
Favorites setting you selected.
To delete a Favorites item, select it from the list and click
Delete
.
You can also restore the printer driver’s default settings by
selecting Printer Default from the list.
Using Help
Your printer has a help screen that can be activated by clicking
the Help button in the printer properties window. These help
screens give detailed information about the printer features
provided by the printer driver.
You can also click
from the upper right corner of the window,
and then click on any setting.
18
Basic Printing
4
Advanced Printing
This chapter explains printing options and advanced printing
tasks.
Printing Multiple Pages on One
Sheet of Paper (N-Up Printing)
You can select the number of pages to print on a single sheet
of paper. To print more than one page per sheet, the pages will
be reduced in size and arranged in the order you specify. You
can print up to 16 pages on one sheet.
1
3
2
4
NOTE
:
• The printer driver Properties window that appears in this
User Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• If you need to know the exact name of your printer, you can
check the supplied CD-ROM.
1
To change the print settings from your software
application, access printer properties. See “Printing a
2
3
From the Layout tab, choose Multiple Pages per Side in
the Layout Type drop-down list.
Select the number of pages you want to print per sheet
(1, 2, 4, 6, 9, or 16) in the Pages per Side drop-down
list.
This chapter includes:
4
Select the page order from the Page Order drop-down
list, if necessary.
Check Print Page Border to print a border around each
page on the sheet.
Click the Paper tab, select the paper source, size, and
type.
5
6
Click OK and print the document.
19
Advanced Printing
Printing Posters
Printing Booklets
This feature allows you to print a single-page document onto 4,
9, or 16 sheets of paper, for the purpose of pasting the sheets
together to form one poster-size document.
9
9
8
8
1
To change the print settings from your software
application, access printer properties. See “Printing a
This printer feature allows you to print your document on both
sides of the paper and arranges the pages so that the paper can
be folded in half after printing to produce a booklet.
2
3
Click the Layout tab, select Poster Printing in the
Layout Type drop-down list.
Configure the poster option:
1
To change the print settings from your software
application, access the printer properties. See “Printing a
You can select the page layout from Poster<2x2>
,
Poster<3x3>, or Poster<4x4>. If you select
Poster<2x2>, the output will be automatically stretched
to cover 4 physical pages.
2
From the Layout tab, choose Booklet Printing from the
Type drop-down list.
NOTE: The booklet printing option is available when A4,
Letter, Legal, Oficio, or Folio size is selected in the Size option
on the Paper tab.
3
Click the Paper tab, and select the paper source, size, and
type.
4
5
Click OK and print the document.
Specify an overlap in millimeters or inches to make it
easier to pasting the sheets together.
After printing, fold and staple the pages.
0.15 inches
0.15 inches
4
5
Click the Paper tab, select the paper source, size, and
type.
Click OK and print the document. You can complete the
poster by pasting the sheets together.
20
Advanced Printing
Printing on Both Sides of Paper
Printing a Reduced or Enlarged
Document
You can print on both sides of a sheet of paper. Before printing,
decide how you want your document oriented.
You can change the size of a page’s content to appear larger or
smaller on the printed page.
The options are:
•
Printer Setting, if you select this option, this feature is
determined by the setting you’ve made on the control
panel of the printer. If this option does not appear,
your printer does not have this feature.
1
To change the print settings from your software
application, access printer properties. See “Printing a
2
3
From the Paper tab, select Reduce/Enlarge in the
Printing Type drop-down list.
Enter the scaling rate in the Percentage input box.
•
•
None
Long Edge, which is the conventional layout used in
book binding.
You can also click the
or
button.
•
Short Edge, which is the type often used with calendars.
4
5
Select the paper source, size, and type in Paper Options.
2
Click OK and print the document.
2
3
2
5
3
3
2
5
5
3
5
Fitting Your Document to a
Selected Paper Size
▲
Long Edge
▲
Short Edge
•
Reverse Duplex, allows you to select general print
order compare to duplex print order. If this option does
This printer feature allows you to scale your print job to any
not appear, your printer does not have this feature.
selected paper size regardless of the digital document size. This
can be useful when you want to check fine details on a small
document.
A
NOTE
:
1
To change the print settings from your software
application, access printer properties. See “Printing a
• Do not print on both sides of labels, transparencies,
envelopes, or thick paper. Paper jamming and damage to the
printer may result.
• To use double-sided printing, you can use only the following
paper sizes: A4, Letter, Legal, Oficio, and Folio, with a weight
2
3
From the Paper tab, select Fit to Page in the Printing
Type drop-down list.
Select the correct size from the Output Size drop-down
list.
of 20~24 lbs (75~90 g/m²).
1
To change the print settings from your software
application, access printer properties. “Printing a
4
5
Select the paper source, size, and type in Paper Options.
Click OK and print the document.
2
3
From the Layout tab, select the paper orientation.
From the Double-sided Printing section, select the
binding option you want.
4
5
Click the Paper tab and select the paper source, size, and
type.
Click OK and print the document.
NOTE: If your printer does not have a duplex unit, you should
complete the printing job manually. The printer prints every
other page of the document first. After printing the first side of
your job, the Printing Tip window appears. Follow the on-
screen instructions to complete the printing job.
21
Advanced Printing
Editing a Watermark
Using Watermarks
1
2
3
To change the print settings from your software
application, access printer properties. See “Printing a
Click the Extras tab and click the Edit button in the
Watermark section. The Edit Watermark window
appears.
Select the watermark you want to edit from the Current
Watermarks list and change the watermark message and
options.
The Watermark option allows you to print text over an existing
document. For example, you may want to have large gray
letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally
across the first page or all pages of a document.
There are several predefined watermarks that come with the
printer, and they can be modified, or you can add new ones to
the list.
4
5
Click Update to save the changes.
Click OK until you exit the Print window.
Using an Existing Watermark
1
2
3
To change the print settings from your software
application, access printer properties. See “Printing a
Click the Extras tab, and select the desired watermark
from the Watermark drop-down list. You will see the
selected watermark in the preview image.
Deleting a Watermark
1
To change the print settings from your software
application, access printer properties. See “Printing a
2
From the Extras tab, click the Edit button in the
Watermark section. The Edit Watermark window
appears.
Click OK and start printing.
NOTE: The preview image shows how the page will look when
it is printed.
3
4
Select the watermark you want to delete from the Current
Watermarks list and click Delete
Click OK until you exit the Print window.
.
Creating a Watermark
1
2
3
To change the print settings from your software
application, access printer properties. See “Printing a
Click the Extras tab, and click the Edit button in the
Watermark section. The Edit Watermark window
appears.
Enter a text message in the Watermark Message box.
You can enter up to 40 characters. The message displays
in the preview window.
When the First Page Only box is checked, the watermark
prints on the first page only.
4
Select watermark options.
You can select the font name, style, size, or grayscale level
from the Font Attributes section and set the angle of the
watermark from the Message Angle section.
5
6
Click Add to add a new watermark to the list.
When you have finished editing, click OK and start
printing.
To stop printing the watermark, select <No Watermark> from
the Watermark drop-down list.
22
Advanced Printing
Using a Page Overlay
After an overlay has been created, it is ready to be printed with
your document. To print an overlay with a document:
Using Overlays
1
2
Create or open the document you want to print.
What is an Overlay?
To change the print settings from your software
application, access printer properties. See “Printing a
An overlay is text and/or images stored in the computer hard
disk drive (HDD) as a special file format that can be printed on
any document. Overlays are often used to take the place of
preprinted forms and letterhead paper. Rather than using
preprinted letterhead, you can create an overlay containing the
exact same information that is currently on your letterhead. To
print a letter with your company’s letterhead, you do not need
to load preprinted letterhead paper in the printer. You need only
tell the printer to print the letterhead overlay on your
document.
Dear ABC
3
4
Click the Extras tab.
Select the desired overlay from the Overlay drop-down
list box.
If the overlay file you want does not appear in the
Overlay list, click Edit button and Load Overlay, and
select the overlay file.
Regards
WORLD BEST
5
If you have stored the overlay file you want to use in an
external source, you can also load the file when you access
the Load Overlay window.
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay
containing your logo or image.
After you select the file, click Open. The file appears in the
Overlay List box and is available for printing. Select the
overlay from the Overlay List box.
6
7
If necessary, click Confirm Page Overlay When
Printing. If this box is checked, a message window
appears each time you submit a document for printing,
asking you to confirm your wish to print an overlay on your
document.
1
Create or open a document containing text or an image for
use in a new page overlay. Position the items exactly as
you wish them to appear when printed as an overlay.
To save the document as an overlay, access printer
properties. See “Printing a Document” on page 13.
Click the Extras tab, and click Edit button in the Overlay
section.
WORLD BEST
2
3
If this box is not checked and an overlay has been
selected, the overlay automatically prints with your
document.
4
5
In the Edit Overlay window, click Create Overlay.
Click OK or Yes until printing begins.
In the Create Overlay window, type a name of up to eight
characters in the File name box. Select the destination
path, if necessary. (The default is C:\Formover).
The selected overlay downloads with your print job and
prints on your document.
6
7
Click Save. The name appears on the Overlay List box.
NOTE: The resolution of the overlay document must be the
same as that of the document you will print with the overlay.
Click OK or Yes to finish creating.
The file is not printed. Instead it is stored on your
computer hard disk drive.
Deleting a Page Overlay
You can delete page overlays that you no longer use.
NOTE: The overlay document size must be the same as the
documents you print with the overlay. Do not create an overlay
with a watermark.
1
2
3
In the printer properties window, click the Extras tab.
Click the Edit button in the Overlay section.
Select the overlay you want to delete from the Overlay
List box.
4
5
6
Click Delete Overlay.
When a confirming message window appears, click Yes
.
Click OK until you exit the Print window.
23
Advanced Printing
Advanced
You can use advanced settings by clicking the Advanced
button.
5
Using Windows
PostScript Driver
If you want to use the PostScript driver provided with your
system CD-ROM to print a document.
PPDs, in combination with the PostScript driver, access printer
features and allow the computer to communicate with the
printer. An installation program for the PPDs is provided on the
supplied software CD-ROM.
Printer Settings
You can use the printer properties window, which allows you to
access all of the printer options you need when using your
printer. When the printer properties are displayed, you can
review and change the settings needed for your print job.
Your printer properties window may differ, depending on your
operating system. This software user guide shows the
Properties window for Windows XP.
•
•
•
Paper/Output this option allows you to select the size of the
paper loaded in the tray.
Graphic this option allows you to adjust the print quality for
your specific printing needs.
Document Options this options allow you to set the PostScript
options or printer features.
Your printer driver Properties window that appears in this
User’s Guide may differ depending on the printer in use.
NOTES
:
• Most Windows applications will override settings you specify
in the printer driver. Change all print settings available in the
software application first, and change any remaining settings
using the printer driver.
• The settings you change remain in effect only while you are
using the current program. To make your changes
permanent, make them in the Printers folder.
Using Help
You can click
then click on any setting.
from the upper right corner of the window, and
• The following procedure is for Windows XP. For other
Windows OS, refer to the corresponding Windows User's
Guide or online help.
1. Click the Windows Start button.
2. Select Printers and Faxes.
3. Select your printer driver icon.
4. Right-click on the printer driver icon and select
Printing Preferences.
5. Change the settings on each tab, click OK.
24
Using Windows PostScript Driver
6
Sharing the Printer
Locally
You can connect the printer directly to a selected computer,
which is called “host computer,” on the network.
Setting Up a Host Computer
1
2
3
4
5
6
Start Windows.
From the Start menu select Printers and Faxes
.
Double-click your printer driver icon
.
From the Printer menu, select Sharing
.
The following procedure is for Windows XP. For other Windows
OS, refer to the corresponding Windows User Guide or online
help.
Check the Share this printer box.
Fill in the Shared Name field, and then click OK
.
NOTES
:
• Check the Operating System(s) that are compatible with
your printer. Please refer to the OS Compatibility section of
Printer Specifications in your Printer User Guide.
• If you need to know the exact name of your printer, you can
check the supplied CD-ROM.
Setting Up a Client Computer
1
2
Right-click the Windows Start button and select Explore.
Select My Network Places and then right-click Search
for Computers
.
3
Fill in the IP address of host computer in Computer name
field, and click Search. (In case host computer requires
User name and Password, fill in User ID and password
of host computer account.)
4
5
6
Double-click Printers and Faxes
Right-click printer driver icon, select Connect
Click Yes, if the installation confirm message appears.
.
.
25
Sharing the Printer Locally
7
Using Utility Applications
If an error occurs while printing, the Status Monitor window appears,
showing the error.
Opening the Troubleshooting Guide
Double click the Status Monitor icon on the Windows task bar.
Double click this icon.
NOTES:
• To use the this program, you need:
- To check for Operating System(s) that are compatible with your
printer, refer to Printer Specifications in your Printer User
Guide.
Or, from the Start menu, select Programs or All Programs → your
printer driver icon → Troubleshooting Guide
.
- Internet Explorer version 5.0 or higher for flash animation in
HTML Help.
• If you need to know the exact name of your printer, you can check
the supplied CD-ROM.
Changing the Status Monitor Program
Settings
Select the Status Monitor icon on the Windows task bar and right-click
on the Status Monitor icon. Select Options
.
Using Printer Settings Utility
The following window opens.
Using the Printer Settings Utility, you can configure and check print
settings.
1
From the Start menu, select Programs or All Programs →
your printer driver icon → Printer Settings Utility.
2
3
Change the settings.
To send the changes to the printer, click the Apply button.
Using Onscreen Help
For more information about Printer Settings Utility, click
.
• Display when job is finished for network printer shows the
Status Monitor balloon when your job is complete.
• Display when error occurs during printing shows the Status
Monitor balloon when an error occurs during printing.
• Schedule an automatic status checking every allows the
computer to update the printer status regularly. Setting the value
close to 1 second causes the computer to check the printer status
more frequently, thereby allowing a faster response to any printer
error.
26
Using Utility Applications
8
Scanning
Scanning with your machine lets you turn pictures and text into
digital files on your computer. Then you can fax or e-mail the
files, display them on your web site or use them to create
projects that you can print using the WIA driver.
Scanning Using the WIA Driver
Your machine also supports the Windows Image Acquisition
(WIA) driver for scanning images. WIA is one of the standard
components provided by Microsoft Windows XP/Vista and
works with digital cameras and scanners. Unlike the TWAIN
driver, the WIA driver allows you to scan and easily manipulate
images without using additional software.
This chapter includes:
NOTE: The WIA driver works only on Windows XP/Vista with
USB port.
NOTES
:
• Check the Operating System(s) that are compatible
with your printer. Please refer to the OS Compatibility
section of Printer Specifications in your Printer User
Guide.
• You can check your printer name in the supplied CD-
ROM.
Windows XP
1
Place a single document face down on the document glass.
OR
Load the document(s) face up into the DADF (or ADF).
• The maximum resolution that can be achieved
depends upon various factors, including computer
speed, available disk space, memory, the size of the
image being scanned, and bit depth settings. Thus,
depending on your system and what you are scanning,
you may not be able to scan at certain resolutions,
especially using enhanced dpi.
2
From the Start menu on your desktop window, select
Settings
,
Control Panel, and then Scanners and
Cameras
.
3
4
Double click your scanner driver icon. The Scanner and
Camera Wizard launches.
Choose your scanning preferences and click Preview to
see how your preferences affect the picture.
5
6
Click Next.
Enter a picture name, and select a file format and
destination to save the picture.
7
Follow the on-screen instructions to edit the picture after it
is copied to your computer.
Scanning Process with TWAIN-
enabled Software
Windows Vista
If you want to scan documents using other software, you will
need to use TWAIN-compliant software, such as Adobe
Photoshop. The first time you scan with your machine, select it
as your TWAIN source in the application you use.
1
Place a single document face down on the document glass.
OR
Load the document(s) face up into the DADF (or ADF).
The basic scanning process involves a number of steps:
2
3
Click Start
Scanners and Cameras
→
Control Panel
→
Hardware and Sound
→
.
1
Make sure that your machine and computer are turned on
and properly connected to each other.
Click on Scan a document or picture. Then Windows
Fax and Scan application is opened automatically.
2
Place a single document face down on the document glass.
3
4
5
Open an application, such as Photoshop.
Open the TWAIN window and set the scan options.
Scan and save your scanned image.
NOTE
:
• To view scanners, user can click on View scanners and
cameras
.
•
If there is not Scan a document or picture, open the MS paint
program and click From Scanner or Camera... on File menu.
NOTE: You need to follow the program’s instructions for
acquiring an image. Please refer to the user guide of the
application.
4
5
Click New Scan and then scan driver is opened.
Choose your scanning preferences and click Preview to
see your preferences affect the picture.
6
Click Scan.
27
Scanning
9
Using Your Printer in
Linux
Installing the Unified Linux
Driver
You can use your machine in a Linux environment.
Installing the Unified Linux Driver
1
Make sure that you connect your machine to your
computer. Turn both the computer and the machine on.
When the Administrator Login window appears, type in
root in the Login field and enter the system password.
This chapter includes:
2
NOTE: You must log in as a super user (root) to install the
printer software. If you are not a super user, ask your system
administrator.
3
Insert the printer software CD-ROM. The CD-ROM will
automatically run.
If the CD-ROM does not automatically run, click the
icon at the bottom of the desktop. When the Terminal
screen appears, type in:
Getting Started
The supplied CD-ROM provides you with Xerox’s Unified Linux
Driver package for using your machine with a Linux computer.
If the CD-ROM is secondary master and the location to
mount is /mnt/cdrom,
Xerox’s Unified Linux Driver package contains printer and
scanner drivers, providing the ability to print documents and
scan images. The package also delivers powerful applications
for configuring your machine and further processing of the
scanned documents.
[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/
cdrom
[root@localhost root]#cd /mnt/cdrom/Linux
[root@localhost root]#./install.sh
After the driver is installed on your Linux system, the driver
package allows you to monitor a number of machine devices via
the USB. The acquired documents can then be edited, printed
on the same local or network machine devices, sent by e-mail,
uploaded to an FTP site, or transferred to an external OCR
system.
If you still failed to run the CD-ROM, type the followings
in sequence:
[root@localhost root]#umount/dev/hdc
[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/
cdrom
The Unified Linux Driver package is supplied with a smart and
flexible installation program. You don't need to search for
additional components that might be necessary for the Unified
Linux Driver software: all required packages will be carried onto
your system and installed automatically; this is possible on a
wide set of the most popular Linux clones.
NOTE: The installation program runs automatically if you
have an autorun software package installed and configured.
29
Using Your Printer in Linux
4
When the welcome screen appears, click Next.
Uninstalling the Unified Linux Driver
1
When the Administrator Login window appears, type in
root in the Login field and enter the system password.
NOTE: You must log in as a super user (root) to install the
printer software. If you are not a super user, ask your system
administrator.
2
Insert the printer software CD-ROM. The CD-ROM will
automatically run.
If the CD-ROM does not automatically run, click the
icon at the bottom of the desktop. When the Terminal
screen appears, type in:
If the CD-ROM is secondary master and the location to
mount is /mnt/cdrom,
5
When the installation is complete, click Finish.
[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/
cdrom
[root@localhost root]#cd /mnt/cdrom/Linux
[root@localhost root]#./uninstall.sh
NOTE: The installation program runs automatically if you
have an autorun software package installed and configured.
3
4
Click Uninstall
.
Click Next
.
The installation program has added the Unified Driver
Configurator desktop icon and Xerox Unified Driver group
to the system menu for your convenience. If you have
any difficulties, consult the onscreen help that is available
through your system menu or can otherwise be called
from the driver package windows applications, such as
Unified Driver Configurator or Image Manager
.
NOTE: Installing the driver in the text mode:
• If you do not use the graphical interface or have failed the
driver installation, you have to use the driver in the text
mode.
• Follow the step 1 to 3, then type [root@localhost Linux]# ./
install.sh, than follow the instruction on the terminal screen.
Then the installation completes.
5
Click Finish.
• When you wan to uninstall the driver, follow the installation
instruction above, but type [root@localhost Linux]# ./
uninstall.sh on the terminal screen.
30
Using Your Printer in Linux
Printers Configuration
Printers configuration has the two tabs; Printers and Classes
.
Using the Unified Driver
Configurator
Printers Tab
You can see the current system’s printer configuration by
clicking on the printer icon button on the left side of the Unified
Driver Configurator window.
Unified Linux Driver Configurator is a tool primarily intended for
configuring Printer or MFP devices. Since an MFP device
combines the printer and scanner, the Unified Linux Driver
Configurator provides options logically grouped for printer and
scanner functions. There is also a special MFP port option
responsible for the regulation of access to an MFP printer and
scanner via a single I/O channel.
Switches to Printer
configuration.
After installing the Unified Linux driver (see page A.3), the
Unified Linux Driver Configurator icon will automatically be
created on your desktop.
Shows all of the
installed printer.
Opening the Unified Driver
Configurator
Shows the status,
model name and
URI of your printer.
1
Double-click Unified Driver Configurator on the
desktop.
You can also click the Startup Menu icon and select Xerox
Unified Driver and then Unified Driver Configurator
Press each button on the Modules pane to switch to the
corresponding configuration window.
.
You can use the following printer control buttons:
2
•
•
•
•
Refresh: renews the available printers list.
Add Printer: allows you to add a new printer.
Remove Printer: removes the selected printer.
Printers Configuration button
Set as Default: sets the current printer as a default
printer.
Scanners Configuration button
(for MFP device only)
•
•
Stop/Start: stops/starts the printer.
Test: allows you to print a test page to check if the
machine is working properly.
Ports Configuration button
•
Properties: allows you to view and change the printer
You can use the onscreen help by clicking Help
After changing the configurations, click Exit to close the
Unified Driver Configurator.
.
3
31
Using Your Printer in Linux
Classes Tab
The Classes tab shows a list of available printer classes.
Ports Configuration
In this window, you can view the list of available ports, check
the status of each port and release a port that is stalled in busy
state when its owner is terminated for any reason.
Shows all of the
printer classes.
Switches to
ports
configuration.
Shows all of the
available ports.
Shows the status of the
class and the number of
printers in the class.
Shows the port type,
device connected to
the port and status
•
•
•
Refresh : Renews the classes list.
Add Class... : Allows you to add a new printer class.
Remove Class : Removes the selected printer class.
•
•
Refresh : Renews the available ports list.
Release port : Releases the selected port.
Sharing Ports Between Printers and Scanners
Scanners Configuration
In this window, you can monitor the activity of scanner devices,
view a list of installed Xerox MFP devices, change device
properties, and scan images.
Your machine may be connected to a host computer via the
USB port. Since the MFP device contains more than one device
(printer and scanner), it is necessary to organize proper access
of “consumer” applications to these devices via the single I/O
port.
The Xerox Unified Linux Driver package provides an appropriate
port sharing mechanism that is used by Xerox printer and
scanner drivers. The drivers address their devices via so-called
MFP ports. The current status of any MFP port can be viewed
via the Ports Configuration. The port sharing prevents you from
accessing one functional block of the MFP device, while another
block is in use.
Switches to
Scanners
configuration.
Shows all of the
installed scanners.
When you install a new MFP device onto your system, it is
strongly recommended you do this with the assistance of an
Unified Driver Configurator. In this case you will be asked to
choose I/O port for the new device. This choice will provide the
most suitable configuration for MFP’s functionality. For MFP
scanners I/O ports are being chosen by scanner drivers
automatically, so proper settings are applied by default.
Shows the vendor,
model name and type
of your scanner.
•
•
Properties... : Allows you to change the scan properties
Drivers... : Allows you to monitor the activity of the scan drivers.
32
Using Your Printer in Linux
Configuring Printer Properties
Printing a Document
Using the properties window provided by the Printers
configuration, you can change the various properties for your
machine as a printer.
Printing from Applications
There are a lot of Linux applications that you are allowed to
print from using Common UNIX Printing System (CUPS). You
can print on your machine from any such application.
1
Open the Unified Driver Configurator.
If necessary, switch to Printers configuration.
Select your machine on the available printers list and click
2
3
1
From the application you are using, select Print from the
File menu.
Properties
.
The Printer Properties window opens.
2
3
Select Print directly using lpr
In the LPR GUI window, select the model name of your
machine from the Printer list and click Properties
.
.
Click.
The following five tabs display at the top of the window:
•
•
•
•
General: allows you to change the printer location and
name. The name entered in this tab displays on the
printer list in Printers configuration.
Driver: allows you to view or select another printer
driver. By clicking Options, you can set the default
device options.
Jobs: shows the list of print jobs. Click Cancel job to
cancel the selected job and select the Show completed
jobs check box to see previous jobs on the job list.
Classes: shows the class that your printer is in. Click
Add to Class to add your printer to a specific class or
click Remove from Class to remove the printer from the
selected class.
4
Change the printer and print job properties.
4
Click OK to apply the changes and close the Printer
Properties Window.
33
Using Your Printer in Linux
The following four tabs display at the top of the window.
•
General - allows you to change the paper size, the paper
type, and the orientation of the documents, enables the
duplex feature, adds start and end banners, and changes
the number of pages per sheet.
Scanning a Document
You can scan a document using the Unified Driver Configurator
window.
•Text - allows you to specify the page margins and set the
1
Double-click the Unified Driver Configurator on your
desktop.
text options, such as spacing or columns.
•
Graphics - allows you to set image options that are used
when printing images/files, such as color options, image
size, or image position.
2
3
Click the
button to switch to Scanners Configuration.
Select the scanner on the list.
•Device: allows you to set the print resolution, paper
source, and destination.
5
Click OK to apply the changes and close the Properties
window.
6
7
Click OK in the LPR GUI window to start printing.
Click your
scanner.
The Printing window appears, allowing you to monitor the
status of your print job.
To abort the current job, click Cancel
.
Printing Files
You can print many different types of files on the Xerox machine
device using the standard CUPS way - directly from the
command line interface. The CUPS lpr utility allows you do that.
But the drivers package replaces the standard lpr tool by a
much more user-friendly Xerox LPR program.
To print any document file:
1
Type lpr <file_name> from the Linux shell command
line and press Enter. The LPR GUI window appears.
When you have only one MFP device and it is connected
to the computer and turned on, your scanner appears on
the list and is automatically selected.
When you type only lpr and press Enter, the Select
file(s) to print window appears first. Just select any files
If you have two or more scanners attached to your
computer, you can select any scanner to work at any
time. For example, while acquisition is in progress on the
first scanner, you may select the second scanner, set the
device options and start the image acquisition
simultaneously.
you want to print and click Open
In the LPR GUI window, select your printer from the list,
and change the printer and print job properties.
.
2
3
For details about the properties window, see page 33.
Click OK to start printing.
NOTE: The scanner name shown in Scanners configuration
can be different from the device name.
4
5
Click Properties.
Load the document to be scanned face up into the ADF
(Automatic Document Feeder) or face down on the
document glass.
6
Click Preview in the Scanner Properties window.
34
Using Your Printer in Linux
The document is scanned and the image preview appears
in the Preview Pane.
10When you are finished, click Save on the toolbar.
11Select the file directory where you want to save the image
and enter the file name.
12Click Save.
Adding Job Type Settings
You can save your scan option settings to retrieve for a later
scanning.
To save a new Job Type setting:
1
2
3
4
Change the options from the Scanner Properties window.
Click Save As
Enter the name for your setting.
Click OK
Drag the pointer to
set the image area
to be scanned.
.
.
Your setting is added to the Saved Settings drop-down
list.
To save a Job Type setting for the next scan job:
1
Select the setting you want to use from the Job Type drop-
down list.
7
Change the scan options in the Image Quality and Scan
Area sections.
2
Click Save
.
The next time you open the Scanner Properties window,
the saved setting is automatically selected for the scan
job.
•
Image Quality: allows you to select the color
composition and the scan resolution for the image.
•
Scan Area: allows you to select the page size. The
Advanced button enables you to set the page size
manually.
To delete a Job Type setting:
1
Select the setting you want to delete from the Job Type
drop-down list.
If you want to use one of the preset scan option settings,
select from the Job Type drop-down list. For details about
2
Click Delete
.
The setting is deleted from the list
You can restore the default setting for the scan options
by clicking Default
When you have finished, click Scan to start scanning.
.
Using the Image Manager
8
9
The Image Manager application provides you with menu
commands and tools to edit your scanned image.
The status bar appears on the bottom left of the window
to show you the progress of the scan. To cancel scanning,
click Cancel
.
The scanned image appears in the new Image Manager
tab.
Use these tools to
edit the image.
If you want to edit the scanned image, use the toolbar.
For further details about editing an image, see page 35.
35
Using Your Printer in Linux
You can use the following tools to edit the image:
Tools Function
Saves the image.
Cancels your last action.
Restores the action you canceled.
Allows you to scroll through the image.
Crops the selected image area.
Zooms the image out.
Zooms the image in.
Allows you to scale the image size; you can
enter the size manually, or set the rate to
scale proportionally, vertically, or
horizontally.
Allows you to rotate the image; you can
select the number of degrees from the drop-
down list.
Allows you to flip the image vertically or
horizontally.
Allows you to adjust the brightness or
contrast of the image, or to invert the
image.
Shows the properties of the image.
For further details about the Image Manager application, refer
to the onscreen help.
36
Using Your Printer in Linux
10 Using Your Printer with
Installing Software for
Macintosh
a Macintosh
Your machine supports Macintosh systems with a built-in USB
interface or a 10/100 Base-TX network interface card. When
you print a file from a Macintosh computer, you can use the
PostScript driver by installing the PPD file.
Install the Printer driver
The PostScript driver CD-ROM that came with your machine
provides you with the PPD file to use the PS driver, Apple
LaserWriter driver, for printing on a Macintosh computer.
NOTE: Some printers do not support a network
interface. Make sure that your printer supports a
network interface by referring to Printer Specifications
in your Printer User Guide.
Also, it provides you with the Twain driver for scanning on a
Macintosh computer.
1
Connect your machine to the computer using the USB
cable or the Ethernet cable.
2
3
Turn on your computer and the machine.
This chapter includes:
• Printing
Insert the PostScript driver CD-ROM which came with your
machine into the CD-ROM drive.
Double-click CD-ROM icon that appears on your
Macintosh desktop.
4
5
6
7
8
9
Double-click the MAC_Installer folder.
• Scanning
Double-click the MAC_Printer folder.
Double-click the Xerox Phaser 3300MFP_OSX icon.
Enter the password and click OK
.
Click Continue
.
10Select Easy Install and click Install.
11After the installation is finished, click Quit.
NOTE
:
• After installation, you need to set up the connection between
Uninstall the Printer driver
Uninstall is required if you are upgrading the software, or if
installation fails.
1
2
Insert the CD-ROM which came with your printer into the
CD-ROM drive.
Double-click CD-ROM icon that appears on your
Macintosh desktop.
3
4
5
6
7
8
9
Double-click the MAC_Installer folder.
Double-click the MAC_Printer folder.
Double-click the Xerox Phaser 3300MFP_OSX icon.
Enter the password and click OK.
Click Continue
.
Select Uninstall and then click Uninstall.
When the uninstallation is done, click Quit.
37
Using Your Printer with a Macintosh
Install the Scan driver
Setting Up the Printer
1
2
3
Make sure that you connect your printer to the computer.
Turn on your computer and printer.
Insert the CD-ROM which came with your printer into the
CD-ROM drive.
Double-click CD-ROM icon that appears on your
Macintosh desktop.
Set up for your printer will be different depending on which
cable you use to connect the printer to your computer—the
network cable or the USB cable.
4
5
6
7
8
9
Double-click the MAC_Installer folder.
For a Network-connected Macintosh
Double-click the Twain folder.
Double-click the Xerox Scan Installer icon.
NOTE Some printers do not support a network
:
Enter the password and click OK
Click Continue
Click Install
.
interface. Before connecting your printer, make sure
that your printer supports a network interface by
referring to Printer Specifications in your Printer User
Guide.
.
.
10After the installation is finished, click Quit.
1
2
Follow the instructions on “Installing Software for
Macintosh” on page 37 to install the PPD file on your
computer.
Open Print Center or Printer Setup Utility from the
Utilities folder.
Uninstalling the Scan driver
1
Insert the CD-ROM which came with your printer into the
CD-ROM drive.
2
Double-click CD-ROM icon that appears on your
Macintosh desktop.
•For MAC OS 10.5, open System Preferences from the
3
4
5
6
7
8
Double-click the MAC_Installer folder.
Applications folder, and click Print & Fax
.
Double-click the Twain folder.
3
4
Click Add on the Printer List.
Double-click the Xerox Scan Installer icon.
•For MAC OS 10.5, press the “+” icon then a display
Enter the password and click OK
Click Continue
Select Uninstall from the Installation Type and then Click
Uninstall
When the uninstallation is done, click Quit
.
window will pop up.
.
For MAC OS 10.3, select the Rendezvous tab.
•For MAC OS 10.4, click Default Browser and find the
.
Bonjour
.
9
.
•For MAC OS 10.5, click Default and find the Bonjour
.
The name of your machine appears on the list. Select
XRX000xxxxxxxxx from the printer box, where the
xxxxxxxxx varies depending on your machine.
5
For MAC OS 10.3, if Auto Select does not work properly,
select Xerox in Printer Model and your printer name in
Model Name
.
•For MAC OS 10.4, if Auto Select does not work properly,
select Xerox in Print Using and your printer name in
Model
.
•For MAC OS 10.5, if Auto Select does not work properly,
select Select a driver to use... and your printer name
in Print Using
.
Your machine appears on the Printer List and is set as the
default printer.
6
Click Add.
38
Using Your Printer with a Macintosh
For a USB-connected Macintosh
Installable Options
1
Follow the instructions on “Installing Software for
Macintosh” on page 37 to install the PPD file on your
computer.
After setting up for your printer, you can set some more
detailed options.
2
Open Print Center or Printer Setup Utility from the
Utilities folder.
1
Open Print Center or Printer Setup Utility from the
Utilities folder.
•For MAC OS 10.5, open System Preferences from the
Applications folder, and click Print & Fax
.
•For MAC OS 10.5, open System Preferences from the
Applications folder, and click Print & Fax
Select your printer model name.
Click Show Info
.
3
4
Click Add on the Printer List.
2
3
•For MAC OS 10.5, press the “
window will pop up.
For MAC OS 10.3, select the USB tab.
+” icon then a display
.
•For MAC OS 10.5, click Options & Supplies...
4
5
Select Installable Options tab.
•For MAC OS 10.4, click Default Browser and find the
USB connection.
•For MAC OS 10.5, Select Driver tab.
Configure each items in Installable Options window.
•For MAC OS 10.5, click Default and find the USB
connection.
Select your printer name.
•
•
•
Tray n: If the machine have optional tray n, you have to
check the tray name.
5
6
For MAC OS 10.3, if Auto Select does not work properly,
select Xerox in Printer Model and your printer name in
Duplex Unit: If the machine has duplex unit, you have t
o check this item.
Model Name
.
Printer Memory: If you installed additional printer
memory, you have to configure the size of memory.
•For MAC OS 10.4, if Auto Select does not work properly,
select Xerox in Print Using and your printer name in
6
Select Apply Change.
Model
.
•For MAC OS 10.5, if Auto Select does not work properly,
select Select a driver to use... and your printer name
in Print Using
.
Your machine appears on the Printer List and is set as the
default printer.
7
Click Add.
39
Using Your Printer with a Macintosh
Changing Printer Settings
You can use advanced printing features when using your
printer.
Printing
From your Macintosh application, select Print from the File
menu. The printer name which appears in the printer properties
window may differ depending on the printer in use. Except for
the name, the composition of the printer properties window is
similar.
NOTES
:
• The Macintosh printer’s properties window that appears in
this User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• You can check your printer name in the supplied CD-
ROM.
NOTES: The setting options may differ depending on printers
and Macintosh OS version.
Layout Setting
Printing a Document
When you print with a Macintosh, you need to check the printer
software setting in each application you use. Follow these steps
to print from a Macintosh.
The Layout tab provides options to adjust how the document
appears on the printed page. You can print multiple pages on
one sheet of paper.
Select Layout from the list to access the following features. For
the next column.
1
2
3
Open a Macintosh application and select the file you want
to print.
Open the File menu and click Page Setup (Document
Setup in some applications).
Choose your paper size, orientation, scaling, and other
options and click OK
.
Make sure that your
printer is selected.
▲
Mac OS 10.4
•
Pages per Sheet: This feature determines how many
pages printed on one page. For details, see“Printing
•
Layout Direction: You can select the printing direction
on a page as like the examples on UI.
▲
Mac OS 10.4
4
5
Open the File menu and click Print.
Choose the number of copies you want and indicate which
pages you want to print.
6
Click Print when you finish setting the options.
40
Printer Features Setting
The Printer Features tab provides options for selecting the
paper type and adjusting print quality.
Printing Multiple Pages on One Sheet
of Paper
You can print more than one page on a single sheet of paper.
This feature provides a cost-effective way to print draft pages.
Select Printer Features from the list to access the following
features:
1
2
From your Macintosh application, select Print from the
File menu.
Select Layout
.
▲
Mac OS 10.4
Image Mode
Image Mode allows the user to enhance printouts. The available
options are Normal and Text Enhance.
Fit to Page
This printer feature allows you to scale your print job to any
selected paper size regardless of the digital document size. This
can be useful when you want to check fine details on a small
document.
Paper Type
▲
Mac OS 10.4
Set Type to correspond to the paper loaded in the tray from
which you want to print. This will let you get the best quality
printout. If you load a different type of print material, select the
corresponding paper type.
3
4
Select the number of pages you want to print on one sheet
of paper on the Pages per Sheet drop-down list.
Select the page order from the Layout Direction option.
Resolution(Quality)
To print a border around each page on the sheet, select
the option you want from the Border drop-down list.
Click Print, and the printer prints the selected number of
pages on one side of each page.
The Resolution options you can select may vary
depending on your printer model. You can select the
printing resolution. The higher the setting, the sharper the clarity
of printed characters and graphics. The higher setting also may
increase the time it takes to print a document.
5
Toner Save Mode
Selecting this option extends the life of your toner cartridge and
reduces your cost per page without a significant reduction in print
quality.
41
Duplex Printing
You can print on both sides of the paper. Before printing in the
duplex mode, decide on which edge you will be binding your
finished document. The binding options are:
Scanning
You can scan docoments using Image Capture. Macintosh OS
offers Image Capture
.
Long-Edge Binding: Which is the conventional layout
used in book binding.
1
Make sure that your machine and computer are turned on
and properly connected to each other.
2
Place a single document face down on the document glass.
OR load the document(s) face up into the ADF (or DADF).
Start Applications and click Image Capture.
Short-Edge Binding: Which is the type often used with
calendars.
3
4
5
Set the scan options on this program.
Scan and save your scanned image.
1
2
From your Macintosh application, select Print from the
File menu.
Select the Layout
.
NOTE
:
• For more information about using Image Capture, please
refer to the Image Capture's help.
• You can also scan using TWAIN-compliant softwares, such as
Adobe Photoshop.
• Scan process differ according to TWAIN-compliant
softwares. Please refer to the user guide of the software.
• When scanning does not operate, update Mac OS to the
latest version. Scanning operates properly in Mac OS 10.3.9
or higher and Mac OS 10.4.7 or higher.
▲
Mac OS 10.4
3
Select a binding orientation from Two Sided Printing
option.
4
Click Print and the printer prints on both sides of the
paper.
CAUTION If you have selected duplex printing and
:
then try to print multiple copies of a document, the
printer may not print the document in the way you
want. In case of "Collated copy" , if your document has
odd pages, the last page of the first copy and the first
page of the next copy will be printed on the front and
back of one sheet. In case of "Uncollated copy", the
same page will be printed on the front and back of one
sheet. Therefore, if you need multiple copies of a
document and you want those copies on both sides of
the paper, you must print them one at a time, as
separate print jobs
.
42
SOFTWARE SECTION
INDEX
printer driver
Windows
installing
Symbols
P
Paper properties, set 15
paper size, set 15
print 34
Linux software 29
printer software
Macintosh 37
A
paper source, set 34
Windows 15
paper type, set
Macintosh 41
print 34
poster, print 20
PostScript driver
installing 24
advanced printing, use 19
L
B
Layout properties, set
Macintosh 40
Windows 15
booklet printing 20
Linux
print
C
driver, install 29
printer properties 33
printing 33
document 13
fit to page 21
from Macintosh 40
from Windows 13
N-up
Macintosh 41
Windows 19
overlay 23
canceling
scan 28
scanning 34
D
M
Macintosh
driver
document, print
Macintosh 40
Windows 13
double-sided printing 21
poster 22
PRN 14
scaling 21
install 37
printing 40
scanning 42
setting up the printer 38
MFP driver, install
Linux 29
watermark 22
print resolution 34
printer driver, install
Linux 29
E
Extras properties, set 17
printer properties
Linux 33
F
N
printer properties, set
Macintosh 40
printer resolution, set
Macintosh 41
Windows 16
favorites settings, use 18
n-up printing
Macintosh 41
Windows 19
G
Graphics properties, set 16
O
printer software
install
orientation, print 34
Windows 15
overlay
H
Macintosh 37
Windows
uninstall
create 23
delete 23
print 23
Macintosh 37
Windows 10
printing
I
install
booklets 20
43
double-sided 21
from Linux 33
Linux 30
W
R
watermark
create 22
delete 22
edit 22
resolution
printing 34
print 22
WIA, scan 27
S
scan driver
install
Macintosh 38
uninstall
Macintosh 38
scanning
Linux 34
TWAIN 27
WIA driver 27
scanning from Macintosh 42
setip software
install
Windows 11
setting
darkness 16
favorites 18
image mode 16
resolution
Macintosh 41
Windows 16
toner save 16
true-type option 16
software
install
Macintosh 37
Windows
reinstall
Windows
system requirements
Macintosh 37
uninstall
Windows 10
status monitor 26
T
TWAIN, scan 27
U
uninstall, software
Windows 10
uninstalling
MFP driver
44
Rev. 2.00
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