Xerox Phaser 3100mfp User Manual

Xerox Phaser®  
3100MFP  
black-and-white  
multifunction  
printer  
®
Xerox Phaser 3100  
Multifunction Printer  
Evaluator Guide  
Section 1: Introducing the Xerox Phaser 3100MFP Multifunction Laser Printer  
Product Overview  
Loaded with helpful features at a surprisingly low price, the Phaser 3100MFP multifunction laser printer brings powerful  
printing, copying, scanning and faxing within easy reach, right at the user’s desktop. It’s the ideal office solution for  
workgroups of 1 to 5 users.  
More features, for less  
The budget-friendly Phaser 3100MFP handles four critical office tasks with speed  
and precision.  
• Print and copy speeds of ꢀ1 ppm — plus a fast first-page-out time — keep up with  
your busy pace.  
• Scan directly to your computer in black-and-white and in color for easy access  
and organizing.  
• Powerful character recognition software turns hard copies into editable  
electronic documents.  
• High-end copy and print features like ID Card Copy and N-up simplify work processes.  
Toner save mode (ECO Mode) and Energy Star compliance benefit both the  
environment and your bottom line.  
Total ease-of-use  
Each of the Phaser 3100MFP device’s features and functions is designed to make  
office life easier.  
• The simple front panel makes walkup functions and features an easy touch of a button.  
• USB direct printing/scanning lets you save to or print directly from any USB memory  
drive — no computer needed.  
• The intuitive, bi-directional print driver provides helpful device-status updates.  
• Fax configuration includes a full keyboard for easy text entry.  
Just the right fit  
The Phaser 3100MFP takes up less office space while delivering more helpful capabilities.  
• The automatic document feeder provides fast scanning, copying and faxing of multi-  
page jobs (available on 3100MFP/X configuration).  
• A center output tray helps keep the device compact and desktop friendly.  
• Paper capacity of ꢀ50 sheets means fewer interruptions to reload paper.  
• The bypass tray allows single-sheet feeding of special media, like envelopes and  
heavier paper.  
Xerox Phaser 3100MFP Evaluator Guide  
3
Xerox Phaser 3100 MFP Configurations  
Phaser 3100MFP/S  
The Phaser 3100MFP/S comes with a standard set of  
productive multifunction features, including printing,  
copying and color scanning.  
Phaser 3100MFP/X  
Optional  
Builds on the Phaser 3100MFP/S with the  
addition of:  
Configure the Phaser 3100MFP to meet your specific  
needs with a range of optional accessories.  
Print features:  
Fax features:  
Performance:  
• Print and copy speeds of up to ꢀ1 ppm  
• Manual two-sided output  
• Calendars (print calendars from year 1900  
to ꢀ099 directly from front panel)  
• USB-DECT (Digital Enhanced Cordless Technology)  
Base* for simultaneous fax/wireless telephone  
functionality over shared phone line  
Copy features:  
• Automatic Document Feeder (ADF): 50 sheets  
• Copy Feature Highlights: Collation, N-Up  
• Manual two-sided scanning  
Connectivity:  
• USB wireless network adapter (enables  
wireless connectivity)  
• First-Page-Out Time (FPOT) as fast as 13 seconds  
• First-Copy-Out Time (FCOT) as fast as 8.5 seconds  
• Up to 600 x 600 dpi print and copy resolution  
• ꢁ800 x ꢁ800 dpi interpolated scan resolution  
• 3ꢀ MB memory  
Scan features:  
• Scan Speed: Up to ꢀ0 ppm (via Automatic  
Document Feeder)  
Miscellaneous:  
• VoIP (Voice over Internet Protocol) adapter*  
• Scan Software: ABBYY FineReader*  
• USB ꢀ.0  
*Not available in all regions.  
• Page Description Language: GDI  
Fax features:  
• Fax Speed: 33.6 Kbps, 3-second-per-page  
transmission  
Reliability:  
• Duty Cycle of up to 10,000 pages per month  
• Resolution: Up to ꢀ00 x ꢀ00 dpi  
• Compression: MMR, MR, MH, JBIG  
• Memory: ꢀ MB  
• Recommended Average Monthly Print Volume  
of up to 3,000 pages  
Paper handling:  
• Speed Dial: ꢀ50 settings  
• Multipurpose Tray: 1 sheet; Letter, Legal, Aꢁ,  
A5, B5, Executive, A6; 15 to ꢁ3 lb. bond (5ꢀ to  
16ꢀ gsm)  
• Main Tray: ꢀ50-sheet capacity; Selectable  
sizes: letter, legal Aꢁ, A5; 16 to ꢀ8 lb. bond  
(60 to 105 gsm)  
• Fax Feature Highlights: Full keyboard, PC Fax, 3ꢀ  
broadcast lists, Auto redial, Journal, Confirmation  
reports, Secure receive, Fax reroute, Broadcast  
fax, Delayed fax, Memory receive, Receive to USB  
thumb drive, Polling, 31 Fax Mailboxes, fax answer-  
ing machine, SMS (Short Message Service)*  
• Output Tray: 50-sheet capacity  
Print feature highlights:  
• Print from USB thumb drive, Watermarks,  
N-up, overlays  
Copy feature highlights:  
• ID card copy, N-up, Reduce/enlarge image  
(ꢀ5% to ꢁ00%), Image lighter/darker (7 levels),  
Poster (platen only), Clone, Auto Fit  
Scan feature highlights:  
• File Formats: JPEG, TIFF, Multipage TIFF  
• Scan Destinations: Scan to PC, Scan to USB  
thumb drive  
• Nuance® PaperPort® SE 11.0 scan software  
Xerox Phaser 3100MFP Evaluator Guide  
Section 2: Evaluating Multifunction Printers  
Overview  
Based on continuous study of our customers’ productivity requirements, Xerox recommends that the following  
criteria be used when evaluating which black-and-white laser MFP to purchase for your office.  
Ease of Installation, Management, and Use  
Does the MFP offer an installation process simple enough for nontechnical users? Does it  
include helpful tools that simplify day-to-day management? How does the MFP ease the  
demands of daily use?  
Productivity  
Can the MFP keep up with the demands of your daily and monthly workloads?  
Versatility  
Does the MFP deliver the range of capabilities your office requires?  
This section examines each of the above evaluation criteria in greater detail, covering  
the specific features and performance attributes you should look for in a black-and-white  
MFP. When the same criteria are used to evaluate every device under consideration, you’ll  
see how the Phaser 3100MFP excels against other manufacturers’ products.  
Xerox Phaser 3100MFP Evaluator Guide  
5
Evaluate Ease of Installation, Management, and Use  
Most small-office environments don’t have IT resources on staff, so office equipment must be simple and easy to install. Is ongoing  
MFP management eased by tools provided by the vendor? In small offices, ease of use is a critical attribute of the equipment you  
deploy — the MFP must be easy to learn and use, with simple user interfaces that help employees access features, program jobs, and  
stay focused on producing great work.  
How the Xerox Phaser 3100MFP exceeds the ease of installation, management and use requirements  
Ease of Installation  
Fast, Simple Setup  
Easy installation starts with unpacking the device and ends when it’s powered up and  
ready for use. The Phaser 3100MFP is easily removed from its packaging and, at just over  
ꢀ5 pounds, can be safely placed in the office by almost anyone. It’s also small enough to  
fit on a desk or into any space-constrained office. The included quick install guide helps  
the user install optional accessories, connect the printer to the computer and a power  
source, and power-up the device. Settings such as language selection and feature setup  
are completed at the Phaser 3100MFP’s intuitive front-panel user interface.  
Easy Driver Deployment  
Xerox includes an installation CD that features an easy, wizard-based driver-installation  
process. If preferred, print and scan drivers can also be easily downloaded from the  
Xerox website.  
The InstallShield Wizard helps users  
quickly install and configure the  
Phaser 3100MFP multifunction printer.  
Xerox Office Services  
Lastly, Xerox offers a host of productivity-enhancement services for managing an office’s  
document output and asset infrastructure. These services deliver measurable business  
results by leveraging a powerful set of office technologies, business processes, method-  
ologies and software tools to reduce costs and improve productivity. These offerings are  
summarized in Section 3 of this guide.  
Ease of Management  
The Phaser 3100MFP includes Companion Pro device management software, which helps  
you manage your scan, print and fax settings, and phonebook, and enables you to update  
the system firmware.  
The included Companion Pro device  
Also, whether at your desk or at the device’s front panel, current information is avail-  
able on every job the MFP processes as well as in-depth device status. See the list of jobs  
currently in the print queue, how many faxes have been sent that day, paper status, and  
total-page-output counts via the Phaser 3100MFP print driver or the device’s front panel.  
management software keeps track of  
the Phaser 3100MFP’s consumable  
levels.  
6
Xerox Phaser 3100MFP Evaluator Guide  
Also, consider consumables. The Phaser 3100MFP features an integrated print cartridge  
that minimizes the number of consumables you’ll need to change.  
You have two options when purchasing print cartridges for the Phaser 3100MFP:  
• Standard-capacity print cartridge — lower-cost cartridge for price-sensitive offices,  
with a ꢀ,ꢀ00-page capacity*  
• High-capacity print cartridge — maximizes the time between consumables purchases,  
with a ꢁ,000-page capacity*  
*Average standard pages. Declared yield in accordance with ISO/IEC 1975ꢀ. Yield will vary based on image, area  
coverage and print mode.  
Ease of Use  
The front panel interface on the Phaser 3100MFP provides simple access to copy, scan,  
fax and administration features. Device functions are controlled by a selection of buttons,  
including one-button access to copy, scan and fax menus, plus a full keyboard for easy  
text entry. More advanced features are accessed with four navigation buttons that select  
programming attributes in the two-line LCD display. Access print-quality settings, such  
as contrast and resolution, and switch to economical “Toner Saver” printing at the easy  
touch of a button.  
For normal copy jobs that require no special settings, simply place the original on  
the platen or in the ADF and press the green button — the copy is on its way in just  
two steps.  
Administrative features include reports, device setup settings, and device maintenance.  
The Phaser 3100MFP print driver — with a clear, graphical user interface — provides an  
easy, intuitive way to interact with the system.  
The Phaser 3100MFP/X fax configura-  
tion includes a full keyboard for easy  
text entry.  
Xerox Phaser 3100MFP Evaluator Guide  
7
Evaluate Productivity  
When evaluating an MFP’s overall productivity, consider its level of performance — including print and copy speeds, as well as first-  
page-out time — and determine whether the device will easily handle the average print jobs (typically 3 to 5 pages long) of a busy  
individual or small workgroup. Does the system offer the media flexibility to support the variety of jobs you’ll ask it to perform?  
How the Xerox Phaser 3100MFP exceeds the productivity requirement  
Performance  
The Phaser 3100MFP has the power to support either one employee or a small group  
in office environments. With print and copy output speeds up to ꢀ1 ppm, the Phaser  
3100MFP makes quick work of your day-to-day workloads. Additionally, first-page-out  
times as fast as 13 seconds for printing and 8.5 seconds for copying minimize the time  
spent waiting for your jobs to start. The 50-sheet automatic document feeder (ADF) on  
the 3100MFP/X configuration makes scanning multipage originals for copying, scanning  
or faxing easy. With multiple scan destination options — including Scan to Desktop and  
Scan to USB thumb drive — the Phaser 3100MFP helps you digitize documents for edit-  
ing and distributing.  
Media Support and Capacity  
The Phaser 3100MFP supports a range of paper sizes and weights to handle the range  
of your employees’ tasks. A wide range of paper sizes — from 5.6 x 5.8 in. to 8.5 x 1ꢁ in.  
Images can be scanned directly  
along with custom sizes in the single-sheet Bypass Tray — makes it easy to print a variety  
from the Phaser 3100MFP to any  
of office documents on various media types, including plain paper, envelopes, labels, card  
USB memory drive via the USB  
stock and transparencies. The Main Tray supports paper weights from 16 pounds to ꢀ8  
port, conveniently located on the  
pounds; the ADF supports paper weights from 16 pounds to ꢀꢁ pounds; the bypass tray  
front of the device.  
supports paper weights up to ꢁ3 pounds for heavier paper stock.  
The Phaser 3100MFP also has the media capacity to avoid interruptions and keep you  
productive, with a ꢀ50-sheet paper capacity to handle your day-to-day print volumes.  
8
Xerox Phaser 3100MFP Evaluator Guide  
Evaluate Versatility  
When evaluating an MFP’s versatility, determine whether its feature set will not only increase your efficiency, but also help you con-  
solidate older office devices. Does the MFP include print and copy speeds and features needed to support your work volumes? Have  
you considered the ways in which the MFP’s scanning features help streamline company workflows? Does your company still require  
fax capabilities?  
How the Xerox Phaser 3100MFP exceeds the versatility requirement  
Copy Features  
The Phaser 3100MFP copies black-and-white documents at speeds of up to ꢀ1 ppm.  
Paired with the 50-sheet ADF, the Phaser 3100MFP helps you quickly process multipage  
originals. Advanced features — including ID Card Copy, collation, N-up, reduce/enlarge,  
poster copying, manual two-sided copying, and ECO Copy (toner save mode) — make this  
a versatile copier for the desktop.  
Print Features  
With black-and-white print speeds of up to ꢀ1 ppm, as well as a first-page-out time of less  
than 13 seconds, the Phaser 3100MFP provides the printing performance to support a  
busy user or small workgroup. From start to finish, the average three-page office print job  
takes less than ꢀ0 seconds, letting you quickly move on to the next task. Its list of print  
features includes watermarks, N-up and overlays.  
The Phaser 3100MFP also comes with the flexibility to function in virtually any office  
environment, with included print drivers for Microsoft, Mac and Linux.  
Scan Features  
The Phaser 3100MFP/X configuration delivers helpful scanning features, standard, includ-  
ing color scanning, scan to PC via USB connection, and scan to USB thumb drive. The  
50-sheet ADF eases multipage-document scanning tasks, and up to ꢁ800 x ꢁ800 inter-  
polated dpi resolution delivers sharp images. In addition, Nuance® PaperPort® SE 11.0  
Scan to PC lets a user adjust the  
image quality before scanning a  
document to his or her desktop.  
software eases the process of scanning, distributing and organizing scanned images.  
Fax Features  
The Phaser 3100MFP/X configuration offers fax functionality that includes a 33.6 Kbps  
transmission speed and M, MR, MMR and JBIG compression formats. Its feature set  
includes ꢀ50 speed dial settings, 31 Mailboxes, auto redial, broadcast fax, delayed fax,  
priority fax, server fax and receive to USB thumb drive. Two key fax features include:  
• PC Fax Send — transmits paperless faxes directly from your PC via USB;  
• Secure Fax Receive — keeps private faxes secure until released at the device by the  
intended recipient.  
Xerox Phaser 3100MFP Evaluator Guide  
9
Section 3: Configurations, Specifications, Supplies, Support and  
Additional Information Sources  
Configuration Summary  
The following sections provide details about the various Phaser 3100MFP configurations, available options and supplies, and more  
helpful information.  
Phaser 3100MFP/S  
Phaser 3100MFP/X  
Up to 21 ppm (Letter) / 20 ppm (A4)  
Up to 10,000 pages / month; Recommended Average Monthly Print Volume: Up to 3,000 pages  
Automatic Document Feeder: 50 sheets;  
Speed  
Duty Cycle  
Paper Handling  
Platen  
Custom sizes: 5.6 x 5.8 in. to 8.5 x 14 in. / 142 x 147 mm to 216 x 356 mm  
Paper input  
Standard  
Main Tray: 250 sheets; Sizes: Letter, Legal, A4, A5  
Bypass Tray: 1 sheet; Sizes: Letter, Legal, A4, A5, B5, Executive, A6  
Paper output  
50 sheets  
Copy  
First-page-out time  
As fast as 8.5 seconds  
Up to 600 x 600 dpi  
Resolution (max)  
Copy features  
Collation*, ID Card Copy, N-up*, Poster, Toner save mode (ECO Copy), Reduce/Enlarge, Manual two-sided, Clone, Auto Fit  
Print  
First-page-out-time  
As fast as 13 seconds  
Up to 600 x 600 dpi  
32 MB  
Resolution (max)  
Memory  
Connectivity  
USB 2.0  
Language support  
Print features  
Host-Based  
Watermarks, N-up, Overlays, calendars*  
Scan  
Scan destinations  
Scan to desktop, Scan to USB memory drive, Scan to TWAIN/WIA applications  
Up to 4800 x 4800 interpolated dpi, 600 x 600 optical dpi, Color Scanning,  
Nuance® PaperPort® SE 11.0  
Scan features  
NA  
NA  
Embedded fax (33.6 Kbps with M/MR/MMR/JBIG compression), PC Fax  
Fax  
Secure Fax Receive, up to 250 number directory/32 broadcast lists, 31  
Mailboxes, Polling, Auto redial, confirmation reports, broadcast fax, memory  
receive, Delayed fax, Fax answering machine, Fax rerouting,  
Receive to USB memory drive  
Fax features  
One-year depot warranty, Xerox Total Satisfaction Guarantee  
Warranty  
* On 3100MFP/X configuration  
10 Xerox Phaser 3100MFP Evaluator Guide  
Specifications  
Specifications  
Companion Pro  
Device Management  
Print Driver Support  
Microsoft Windows® — 2000/XP (32-bit and 64-bit), Vista, 2003 Server (32-bit and 64-bit)  
Linux: Red Hat 8 – 9, Debian, Fedora, Ubuntu, Suse 9.2 and higher  
Apple Mac OS® — 10.3 – 10.5  
Media Handling  
Supported Sizes  
ADF: 5.6 x 5.8 in. (142 x 147 mm) to 8.5 x 14 in. (216 x 356 mm)  
Main Tray: Letter, Legal, A4, A5  
Bypass Tray: Letter, Legal, A4, A5, B5, Executive, A6  
Supported Weights  
ADF: 16 to 24 lb. bond (60 to 90 gsm)  
Main Tray: 16 to 28 lb. bond (60 to 105 gsm)  
Bypass Tray: 15 to 43 lb. bond (52 to 162 gsm)  
Temperature: 50 to 90 º F, 10 to 32 º C  
Relative Humidity: 15% to 80%  
Sound Pressure Levels:  
Operating  
Environment  
• Standby Mode: < 30 dB(A)  
• Warm Up: < 40 dB(A)  
• Copying: < 63 dB(A)  
• Printing: < 53 dB(A)  
Electrical  
Power  
120 VAC, 50/60 Hz, 5.5 A; 220–240 VAC, 50/60 Hz, 3.0 A  
Power Consumption  
• Power Save Mode: Under 12 W  
• Average: 340 W  
• ENERGY STAR® qualified  
3100MFP/S  
3100MFP/X  
Width  
Depth  
Height  
Weight  
Width  
Depth  
Height  
Weight  
17.6 in.  
(447 mm)  
15.2 in.  
(386 mm)  
13.5 in.  
(344 mm)  
25.6 lb.  
(11.6 kg)  
17.6 in.  
(447 mm)  
15.2 in.  
(386 mm)  
16.2 in.  
(412 mm)  
28.7 lb.  
(13 kg)  
Dimensions  
FCC Part 15, Class B  
Agency Approvals  
Listed UL Cred 7 60950-1/CSA 6095-1-03, CE Mark applicable to Directives 2006/95/EEC, 89/336/EC, 2004/108/EC, and 1999/5/EC  
Part Number Description  
Capacity  
Supplies  
Standard-Capacity Print Cartridge  
High-Capacity Print Cartridge  
2,200 pages1  
4,000 pages1  
106R01378  
106R01379  
1 Average standard pages. Declared Yield in accordance with ISO/IEC 19752. Yield will vary based on image, area coverage and print mode.  
Xerox Phaser 3100MFP Evaluator Guide 11  
Support and Additional Information Sources  
Unrivaled Service  
and Support  
Additional Information  
Sources  
Questions? Comments?  
Problems?  
If for any reason you need to contact  
your Xerox sales representative, please  
call 1-877-36ꢀ-6567, or visit us on the  
Behind every Xerox product is a large  
network of industry-leading customer sup-  
port — available when you need it. Xerox  
service professionals use leading-edge  
technologies to keep you up and running.  
They’re even linked to the engineers who  
designed your product, so you can be confi-  
dent when you choose Xerox. And Genuine  
Xerox supplies are always readily available.  
Phaser 3100MFP Front Panel:  
• The front panel offers tools and infor-  
mation pages to help with machine  
setup, feature selections, operational  
problem solutions, and media feed and  
supply issues.  
Customer Documentation:  
• Read Me First  
Total Satisfaction Guaranteed —  
You Decide When You’re Satisfied  
• Quick Reference Guide  
• User Manual  
The exclusive Xerox Total Satisfaction  
Guarantee, recognized as unique in the  
industry, covers every Phaser device that  
has been continuously maintained by  
Xerox or its authorized representatives  
under a Xerox express warranty or a Xerox  
maintenance agreement.  
• Print Driver (PCL)  
• Scan Driver  
• Scan Software by Nuance®  
• ControlCentre 5.0 Management  
Software  
On the Web  
• Product, supplies and support  
information  
• Downloading drivers  
• Finding your local Xerox sales  
representative  
• Online documentation  
• Support and service information,  
including the same troubleshoot-  
ing Knowledge Base used by Xerox  
Customer Support staff to provide the  
latest technical information on:  
– Application issues  
– Errors  
– Print-quality issues  
– Troubleshooting  
Copyright © 2008 Xerox Corporation. All rights reserved. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, Phaser®, CentreWare®, Scan to PC Desktop® and the sphere of connectivity design are trademarks of Xerox Corporation  
in the U.S. and/or other countries. All other trademarks are the property of their respective manufacturers. As an ENERGY STAR® partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency. ENERGY STAR and the ENERGY STAR  
mark are registered U.S. marks. The information in this brochure is subject to change without notice.  
5/08 610P729715  
310EG-01UA  

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