CopyCentre
WorkCentre
C118
M118/M118i
System
Administration
Guide
701P42722_EN
Table of Contents
Table of Contents
Table of Contents.....................................................................................3
Powering Off......................................................................................14
Log In/Out..........................................................................................17
System Controls.....................................................................................25
NetWare Installation...............................................................................35
Xerox CopyCentre/WorkCentre 118 System Administration Guide
3
Test Print ...........................................................................................37
UNIX TCP/IP..........................................................................................39
Information Checklist..............................................................................39
Test Print ...........................................................................................47
Printing...................................................................................................48
SunOS...............................................................................................50
Printer Status .........................................................................................52
SunOS...............................................................................................53
-C Option................................................................................................54
EtherTalk...............................................................................................59
Information Checklist..............................................................................59
EtherTalk Installation..............................................................................60
Test Print ...........................................................................................62
Information Checklist..............................................................................63
SMB Installation .....................................................................................65
Test Print ...........................................................................................67
Procedure..........................................................................................68
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Xerox CopyCentre/WorkCentre 118 System Administration Guide
Table of Contents
Xerox CopyCentre/WorkCentre 118 System Administration Guide
5
Test Access.......................................................................................94
on the Machine.......................................................................................95
Ethernet.............................................................................................95
Parallel...............................................................................................96
USB ...................................................................................................96
EtherTalk ...........................................................................................97
NetWare ............................................................................................98
TCP/IP...............................................................................................99
LPD..................................................................................................100
SNMP ..............................................................................................101
IPP...................................................................................................101
Port9100..........................................................................................102
UPnP ...............................................................................................102
E-mail ..............................................................................................103
HTTP ...............................................................................................104
12 E-mail ..................................................................................................105
E-mail Overview...................................................................................105
Mail Notice Service..........................................................................105
Information Checklist............................................................................105
E-mail Environments............................................................................106
E-mail Installation.................................................................................107
Test E-mail ......................................................................................109
13 Problem Solving.................................................................................111
Problem Solving Procedures................................................................111
Problems using a NetWare Environment.............................................112
Problems using an SMB Environment .................................................117
Problems using a UNIX Environment...................................................119
Problems using a Windows Environment.............................................121
Problems using EtherTalk....................................................................124
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Table of Contents
Problem using Mail Notice Service.......................................................127
14 Glossary..............................................................................................129
Terms Defined......................................................................................129
15 Index....................................................................................................133
Xerox CopyCentre/WorkCentre 118 System Administration Guide
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Xerox CopyCentre/WorkCentre 118 System Administration Guide
1 Before Using the Machine
Welcome to the Xerox family of CopyCentre/WorkCentre products.
This System Administration Guide provides detailed information, technical
specifications and procedures for using the integral features of the machine.
Xerox Welcome Center
If you need assistance during or after product installation, visit the Xerox web site for
on-line solutions and support.
If you require further assistance, contact our experts at the Xerox Welcome Center. A
local representative telephone number may have been provided when the product was
installed. For convenience and future reference, please record the telephone number
in the space below.
Welcome Center or local representative telephone number:
#
Xerox US Welcome Center:
1-800-821-2797
Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)
When you call the Welcome Center you will need the serial number which is located on
the left side of the machine behind Cover A, as shown in the diagram.
For your convenience, record the serial number in the space below.
Serial Number:
Keep a record of any error messages. This information helps us solve problems faster.
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1 Before Using the Machine
Conventions
This section describes the conventions used throughout this System Administration
Guide. In this guide, you will find that some terms are used interchangeably:
• Paper is synonymous with media.
• Document is synonymous with original.
• Xerox CopyCentre/WorkCentre 118 is synonymous with the machine.
Key Operator
Key Operator describes the person who is responsible for hardware maintenance.
Orientation
Orientation is used to mean the direction of images on the page. When the image is
upright, the paper (or other media) can be either long edge feed or short edge feed.
Long Edge Feed (LEF)
When loading documents long edge feed into the document feeder, load with one of
the long edges facing into the document feeder. The short edges appear at the top and
bottom of the paper, facing the front and back of the document feeder. When loading
paper long edge feed into a paper tray, place the paper with one of the long edges on
the left hand side and one of the short edges toward the front of the tray.
Short Edge Feed (SEF)
When loading documents short edge feed into the document feeder, load with one of
the short edges facing into the document feeder. The long edges appear on the top and
bottom of the paper, facing the front and back of the document feeder. When loading
paper short edge feed into a paper tray, place the paper with one of the short edges on
the left-hand side and one of the long edges toward the front of the tray.
LEF Orientation
SEF Orientation
Paper feed direction
Paper feed direction
Text in [Square Brackets]
Indicate that these are names of the screens, tabs, buttons, features and option
categories on the screen. They are also used when referring to file and folder names
on a PC.
For example:
• Select [Original Type] on the [Image Quality] screen.
• Select [Save].
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Xerox CopyCentre/WorkCentre 118 System Administration Guide
Related Information Sources
Text in <Angle Brackets>
Indicate that these are names of the hard buttons, numeric or symbol buttons, lights on
the control panel or symbols on the power switch label.
For example:
• Press the switch to the <I> position to switch the machine on.
• Press the <Log In/Out> button on the control panel.
Italic Typeface
The Italic Typeface is used to indicate references to other sections and chapters.
For example:
Machine Status – page 20.
Cautions
Cautions are statements that suggest the possibility of mechanical damage as a result
of an action.
For example:
CAUTION: Do not connect the network cable to the machine until instructed to
do so.
Notes
Notes are statements that provide additional information.
For example:
NOTE: It is recommended that you change the password from the default one. For
further assistance, contact your Xerox Welcome Center.
Related Information Sources
The following additional sources of information are available for the machine.
• Xerox CopyCentre/WorkCentre 118 Quick Reference Guide
• Xerox CopyCentre/WorkCentre 118 User Guide
• The On-line Help system (Print Drivers and CentreWare Utilities)
• The CentreWare Utilities Documentation (HTML)
NOTE: The screens shown in this guide apply to a fully configured machine, so they
may not exactly represent the configuration in use.
Xerox CopyCentre/WorkCentre 118 System Administration Guide
11
1 Before Using the Machine
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Xerox CopyCentre/WorkCentre 118 System Administration Guide
2 Product Overview
This chapter gives an overview of the features and functions of the machine and
enables familiarity with the device network installation.
Detailed information is provided through the following sections.
Identifying the Machine Components – page 13
Power On/Off – page 14
System Settings – page 26
Resident Fonts – page 28
Identifying the Machine Components
This machine is a digital device capable of being used for copying, faxing, printing and
scanning. The following diagram shows the standard components of the machine.
There are also a number of optional components available. For more information about
the optional components, refer to the Product Overview chapter of the User Guide, or
contact your Xerox Sales Representative.
Document Feeder
Document Glass
(under the Document Feeder)
Control Panel
Screen
Center Output Tray
Duplex Kit (Optional)
On / Off Switch
A
D
Connector (LINE)
Tray 5 (Bypass Tray)
Connector (TEL)
B
Tray 1
Tray 2 (Optional)
Tray 3 (Optional)
C
Tray 4 (Optional)
Front Cover
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2 Product Overview
NOTE: Depending on the configuration, the Document Glass Cover is attached
instead of the Document Feeder. A maximum of three optional paper trays can be
attached.
Power On/Off
Powering On
Make sure that the machine is connected to a suitable power supply and that the power
plug is firmly connected to the electrical outlet. For more information, refer to the
Specifications chapter of the User Guide.
The machine is ready to make copies about 25 seconds after the power is switched on.
1. Press the power switch to the <I>
position.
NOTE: If the machine does not start up,
check that the <RESET> button on the side
of the machine is in the reset position.
Powering Off
If the Fax option is installed, make sure that the <Jobs in Memory> indicator on the
control panel is off before you switch off the machine. If you switch off the machine
while the <Jobs in Memory> indicator is lit for more than hour, all stored documents will
be deleted. After charging for 30 hours, the machine is able to keep stored documents
for an hour.
NOTE: Wait at least 20 seconds between powering the system on and off. Failure to
do this could cause damage to the disk.
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Xerox CopyCentre/WorkCentre 118 System Administration Guide
Cabling
Cabling
Interface Ports
The machine has multiple interface ports as shown in the following diagram.
Parallel Port
Ethernet Port
USB Port
Ethernet 10BASE-T/100BASE-TX
The machine is compatible with SMB, LPD, EtherTalk, NetWare, IPP, HTTP, DHCP,
SMTP, POP, DDNS, RARP, and Port 9100. It supports T connector as a standard
feature.
There are three Ethernet interface options available on the screen: 10BASE-T,
100BASE-TX and AUTO. 10BASE-T and 100BASE-TX support 10 Mbps and 100
Mbps respectively. When AUTO is selected, the machine detects the communication
speed automatically when powered on and adjusts its setting accordingly.
EtherTalk, NetWare, and TCP/IP protocols that use Ethernet can be switched
automatically according to the applied transmission protocol.
NOTE: EtherTalk will function when the optional PostScript Kit is installed.
Parallel (IEEE1284) Host Connection
One parallel interface is provided for the print use as standard on the machine, which
enables direct connection to the host computer.
This high-speed Centronics port, conforming to IEEE1284, allows two-way
communication between a computer and the machine. Use a full-pitch connector.
IEEE1284 (that supports nibble and ECP) is supplied for the print use on the standard
configuration. For data input via Centronics, Adobe Communication Protocol is
supported. Adobe Communication Protocol is compatible with four modes: Raw,
Standard, Binary, TBCP.
NOTE: Adobe Communication Protocol can be set when the PostScript Kit (optional)
has been installed.
USB 2.0(Universal Serial Bus)
USB 2.0 is supported for the print use on the standard configuration and is used as an
input port for printing data. This is compatible with Full Speed (12 Mbps), and High
Speed (480 Mbps), but not applied to Low Speed (1.5 Mbps).
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2 Product Overview
Modes
The mode buttons are used to access the screens which allow you to select features,
monitor the status of jobs and obtain general information about the machine.
There are six mode buttons on the machine:
• Copy
• Fax
• E-Mail
• Log In/Out
• Job Status
• Machine Status
NOTE: Depending on the configuration, there may be three mode buttons, the <Log
In/Out>, <Job Status> and <Machine Status> buttons, on the machine.
<Job Status> <E-Mail> button <Fax> button <Copy> button
button
<Log In/Out> button
<Machine Status>
button
Copy
Use this button to access the Copy function which is used to make copies. The Copy
mode contains three screens which provide access to the many Copy features.
Features such as Reduce/Enlarge, Multiple-Up and Mixed Size Originals are available
to support all of your copying requirements.
1. Press the <Copy> button on the control
panel.
2. Press the <I> or <J> button to switch
between screens.
3. To exit the Copy mode, press another mode button.
For more information about Copy features, refer to the Copy chapter of the User Guide.
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Xerox CopyCentre/WorkCentre 118 System Administration Guide
Modes
Fax
Use this button to access the optional Fax function which is used to send faxes and
access functions such as Mailbox and Polling. The Fax mode contains seven screens
used to access features such as Resolution, Delayed Start and Priority Send.
1. Press the <Fax> button on the control
panel.
2. Press the <I> or <J> button to switch
between screens.
3. To exit the Fax mode, press another mode button.
For more information about Fax features, refer to the Fax chapter of the User Guide.
E-mail
Use this button to access the optional E-mail function used for sending e-mails. The E-
mail mode contains three screens which provide access to the E-mail features.
Features such as Lighten/Darken, Scan Size and 2 Sided Originals are available to
support all of your e-mail requirements.
1. Press the <E-mail> button on the
control panel.
2. Press the <I> or <J> button to switch
between screens.
3. To exit the E-mail mode, press another mode button.
For more information about E-mail features, refer to the E-mail chapter of the User
Guide.
Log In/Out
Use this button to log in to the machine as the Key Operator. You can change the
various default settings and register a destination in the Address book, a Fax Program,
a Mailbox, or a Bulletin Board.
When the Auditron feature is enabled, enter the password you need to use the account
on the screen displayed after pressing the <Log In/Out> button.
1. Press the <Log In/Out> button on the
control panel.
2. Select the required option.
NOTE: To select System Settings, the Key Operator password is required. The default
Key Operator password is “11111”.
For more information, refer to Setup Procedures in the Setups chapter of the User
Guide.
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2 Product Overview
Job Status
Use this button to view the progress of a job and if necessary, stop and delete the job.
It can also display the log and detailed information about completed jobs. The latest job
will be at the top of the list.
1. Press the <Job Status> button on the
control panel.
2. Press the <I> or <J> button to switch
between screens.
3. Press the <Job Status> button at any time to exit.
For more information, refer to the following.
Current – page 18
All Jobs – page 18
Current
Displays the jobs in progress. You can view the job attributes or delete jobs from this
screen. Use the <Select> button on the control panel to select a job. If there is no job
in progress, the following message displays: “No Active Jobs”.
Stop (Delete)
Stops the job in progress and deletes it from the queue.
Details
Displays the job attributes. The contents of each screen may differ depending on the
type or status of the job.
All Jobs
Displays the jobs waiting or suspended, and all finished jobs in the system.
The contents of each screen may differ depending on the type or status of the job.
1. Press the <J> button on the control
panel.
2. Select the required option.
Fax/E-mail
You can select either [Send] or [Receive] for a fax job, and [Send] for an e-mail job.
• Send – Displays the fax and e-mail out-going jobs. Select a job from the list using
the <Select> buttons and select [Details] to view the job attributes on the next
screen.
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Xerox CopyCentre/WorkCentre 118 System Administration Guide
Modes
• Receive – Displays the fax in-coming jobs. Select a job from the list using the
<Select> buttons and select [Details] to view the job attributes on the next screen.
Print Job
Displays the print jobs. The suspended and completed jobs are not displayed. Select a
job from the list using the <Select> buttons and select [Details] to view the job attributes
on the next screen.
• Details – Displays the job attributes. You can cancel or eject the job from each
screen using the [Cancel] or [Eject] options.
Machine Status
Use this button to display information about the machine. This button allows you to view
the billing meter, print lists/reports, check the paper supply, and review the status of
faults.
1. Press the <Machine Status> button on
the control panel.
Press the <Machine Status> button at
any time to exit.
The following icons show the status of print job or consumables.
– Shows the print job in progress.
– Shows the error in the print jobs.
– Shows the toner cartridge needs to be replaced soon.
– Shows the drum cartridge needs to be replaced soon.
For more information, refer to the following.
Report/List (Non-print Jobs) – page 20
Billing Meter – page 22
Print Mode – page 23
Error Information
This screen allows you to view the date and time of the errors, the error codes and the
status of each error.
The contents of each screen may differ depending on the type or status of the job.
1. Select [Error Information] on the
[Machine Status] screen using the
<Select> button.
2. Press the <Enter> button.
3. Press the <I> or <J> button to switch between screens.
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2 Product Overview
Non-print
Displays the error information for all jobs except print jobs. Select a job from the list
using the <Select> buttons and select [Details] to view the job attributes on the next
screen.
Print Job
Displays the error information of print jobs. Select a job from the list using the <Select>
buttons and select [Details] to view the job attributes on the next screen.
Consumables
This screen allows you to check the status of cartridges.
1. Select [Consumables] on the [Machine
Status] screen using the <Select>
button.
2. Press the <Enter> button.
Toner Cartridge
Displays the remains of the toner cartridge with three levels.
Drum Cartridge
Displays the remains of the drum cartridge with three levels.
Report/List (Non-print Jobs)
This screen allows you to print various reports and lists for each non-print jobs.
1. Select [Report/List] on the [Machine
Status] screen using the <Select>
button.
2. Press the <Enter> button.
3. Select the required option.
4. To print the selected report or list, press the <Enter> button, and then press the
<Start> button.
Sent Report
Prints a Sent Report which provides information about the last 50 fax transmissions and
e-mail sendings. The detailed information reported for each job includes: the recipient
name, the transmission time, the modes, and the transmission result.
Received Report
Prints a Received Report which provides information about the last 50 faxes received.
The detailed information reported for each job includes: the sender name, the reception
time, the modes, and the result.
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Xerox CopyCentre/WorkCentre 118 System Administration Guide
Modes
Copy Meter
Confirm the account data, such as the account name, the limit set for the account, and
the total number of copies, for each account.
Address Book
Confirm the contents of Address Book. The contents are printed as a list with recipient
names, fax numbers and F Code for fax, e-mail addresses for e-mail in numerical order
of Speed Dial code.
Fax Program
Prints detailed information for each Fax Program. The list includes the program name,
the setting for each feature, the recipient name, and the Speed Dial code.
System Settings
Confirm the status of settings on this machine. Prints out contents of serial number,
Auditron details, and Copy/Fax/e-mail settings as a report of a list.
Mailbox
Confirm a list of registered mailboxes. Prints out the box names and F Code, etc in
numerical order of box number.
Bulletin Board List
Prints out a report as a list of registered bulletin boards. The list shows titles of
registered documents, date and time of document registration, etc., in numerical order
of bulletin board.
F Code Settings
Prints a report detailing information about the F Code receive settings for the mailboxes
registered. The list includes reception information such as the F Code or password, or
information about the forwarding destination.
Report/List (Print Jobs)
This screen allows you to print various reports and lists for print jobs.
1. Select [Report/List] on the [Machine
Status] screen using the <Select>
button.
2. Press the <Enter> button.
3. Press the <J> button to display the Print Jobs screen.
4. Select the required option by selecting [T] or [S] using the <Select> button.
5. To print out the selected report or list, press the <Enter> button, and then press
the <Start> button.
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2 Product Overview
Job History Report
Prints information on printing results, such as whether data from the PC has been
printed correctly. The status of a maximum of 50 jobs can be printed on the report.
Description of jobs with errors are printed in the [Job Status] column. For details on the
error description, refer to Fault Codes in the Problem Solving Chapter of the User
Guide.
Error History Report
Prints information of up to the latest 50 errors that occurred in the machine. For Error
code, refer to Fault Code in the Problem Solving chapter of the User Guide.
Print Meter
Prints information on the total printed pages and total number of sheets used in the
machine according to different PC or job owners. The [Print Meter Report] counts
pages from the point where data has been initialized.
System Settings
Prints status of the machine such as hardware configuration and network information.
Print this report to check whether optional accessories have been correctly installed.
Fonts List
Prints a list of the resident fonts that can be used on the machine.
PS Fonts List
Prints a list of PostScript fonts that can be used on the machine when the PostScript
Kit is installed.
Print Language
Allows you to print a report or a list of the following print language information.
Press the <Enter> button, and then select the required option by selecting [T] or [S]
using the <Select> button.
• PCL Form List – Prints a list of the registered PCL form.
• PS Logical – Prints a list of printers created in PostScript when the PostScript kit has
been installed. Allows you to check the settings for up to 10 registered logical
printers.
• PDF Settings – Prints a report which provides the various settings in the PDF print
mode.
• PCL Settings – Prints a report which provides the various settings in the PCL print
mode.
Billing Meter
Allows you to view the total number of prints made on the machine. You can also view
the machine Serial Number.
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Xerox CopyCentre/WorkCentre 118 System Administration Guide
Modes
1. Select [Billing Meter] on the [Machine
Status] screen using the <Select>
button.
2. Press the <Enter> button.
Serial No.
Displays the Serial Number of the machine.
Total
Indicates the total number of prints made on the machine.
Print Jobs
Indicates the total number of pages used for print jobs.
Non-print Jobs
Indicates the total number of pages used for all jobs except print jobs.
Print Mode
Allows you to change the default printer mode and change printer language settings.
1. Select [Print Mode] on the [Machine
Status] screen using the <Select>
button.
2. Press the <Enter> button.
On-line
Sets the printer mode to online.
Off-line
Sets the printer mode to offline. When offline, the machine cannot receive data or
process printing.
Emulation
Sets the Emulation mode of PDF or PCL.
To set the details, select [Emulation] using the <Select> button and press the <Enter>
button. Then, select the required option by selecting [T] or [S] using the <Select>
button.
PDF
• Quantity – Specify the copies to be printed between 1 to 999.
• 2 Sided Print - Specify whether or not to do double-sided printing. When double-
sided printing is enabled, select which edge of the paper is to be bound: [Flip on long
edge] or [Flip on short edge].
• Print Mode – Select the print mode from [Normal], [High Quality], or [High Speed].
Xerox CopyCentre/WorkCentre 118 System Administration Guide
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2 Product Overview
• Password – If a password has been set for a PDF file, specify the password here in
advance. Printing will be performed only when the password set in the PDF file to
be printed matches the password specified here.
• Collated – Select this to set whether to collate multiple copies of the printout by sets
(sorted in the order of page 1, 2, 3,... 1, 2, 3...).
• Paper Size – Select the paper size from [A4] or [Auto].
Select [Auto] to print on a paper size that is automatically determined according to
the size and settings of the PDF file to be printed.
PCL
• Paper Tray – Select the paper tray to be used for printing.
• Paper Size – Select the paper size to be printed.
• Bypass Size – Select the paper size for Tray 5 (bypass tray).
• Orientation – Select the print orientation: [Portrait] or [Landscape].
• 2 Sided Print – Specify whether or not to do double-sided printing. When [On] is
selected, select which edge of paper is to be bound:[Flip on long edge] or [Flip on
short edge].
• Font – Specify the font used.
• Symbol Set – Specify the font symbols.
• Font Size – Specify the font size. You can specify a value between 4.00 and 50.00
in increments of 0.25.
• Font Pitch – Specify the character spacing. You can specify a value between 6.00
and 24.00 in increments of 0.01.
• Form Lines – Specify the form line (the number of lines per form). You can specify
a value between 5 and 128 in increments of 1.
• Quantity – Specify the copies to be printed between 1 to 999.
• Image Enhancement – Select whether to perform image enhancement. Image
enhancement is a feature that makes the boundary line between black and white
smoother to decrease jags and enhance the visual appearance.
• HexDump – Specify whether to print the data sent from a PC in the ASCII code
corresponding to the hexadecimal notation format in order to check the data
contents.
• Draft Mode – Specify whether or not to print in draft mode.
• Line Termination – Select the line termination from [Off], [Add-LF] (appends a line
feed to carriage return, [Add-CR] (appends a carriage return to line feed and form
feed), or [CR-XX] (appends a carriage return to line feed and form feed, and a line
feed to carriage return)
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Xerox CopyCentre/WorkCentre 118 System Administration Guide
SystemControls
System Controls
9
10 11 12
1 2
3 4
5
6
7
8
29
14
28 27 26
25 24 23 22 21 20 19 18
17 16
15
13
Button/Indicator
Function
1
2
<Manual Dial>
Allows you to send and receive documents manually.
This button works only for faxing with the document
feeder; When the document is loaded into the feeder,
you can press the button only for sending. When the
document is not loaded into the feeder, you can press
the button only for receiving.
<Direct Send>
Allows you to use the direct send feature. Refer to
Direct Send in the Fax chapter of the User Guide.
3
4
5
<Fax Transmitting>
<Jobs in Memory>
<Select>
Indicates that data is being transmitted or received.
Indicates there is data stored in the machine.
Allows you to select options displayed on the screen.
Each press of the <Select> button moves you up one
option.
6
7
8
9
<I><J>
Use these buttons to switch between screens. You can
also use them to move the cursor in the entry field.
<Dial Pause>
<Speed Dial>
<Language>
Enters a pause in a telephone number when
transmitting a fax.
Allows you to specify the fax number or e-mail address
using Speed Dial codes.
Changes the language displayed on the screen.
10 <Log In/Out>
Allows you to log in to the machine as the Key Operator,
and change the default settings. You can also register a
destination in the Address Book, a Fax Program, or a
bulletin board. Refer to Setups chapter of the User
Guide.
11
<Power Saver> (Green light) Indicates whether the machine is in the power saver
mode. Also allows you to cancel this mode.
12 <Clear All>
13 <Stop>
Restores the default settings and resume to the first
screen of Copy or Fax.
Temporarily stops a job.
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2 Product Overview
Button/Indicator
Function
14 <Error>
Indicates that an error occurred.
Starts or resume a job.
15 <Start>
16 <C>
Deletes a numeric value or the last letter and symbol
entered. Also cancels the job.
17 <# (hash)>
18 <*(asterisk)>
19 <Enter>
Indicates the symbols.
Used when you switch the machine to tone.
Determines any changed settings or entered values.
20 <Exit>
Returns to the previous screen without acquiring any
changed settings or entered values.
21 <Collated>
Provides a quick way of using the sort feature.
Provides a quick way of selecting the document type.
Provides a quick way of specifying the enlarge ratio.
Provides a quick way of specifying the reduction ratio.
Provides a quick way of selecting the paper tray.
22 <Orig. Type>
23 <Enlarge>
24 <Reduce>
25 <Paper Supply>
26 <Address Book>
Allows you to select the destination registered in the
Address Book or the program registered in the Fax
Program.
27 <Address Enter/Next>
28 One Touch panels
Allows you to send a fax or e-mail to the multiple
destinations at the same time.
Displays the number of One Touch buttons. Flip the
panel to access the page 1 (001 to 018), page 2 (019 to
036), or page 3 (p01 to p18 for Fax Program).
29 One Touch buttons
Specifies Speed Dial or the Fax Program at a single
touch.
System Settings
During manufacture the machine is pre-programmed with default settings which can be
customized using the System Settings. The System Settings can be accessed via the
<Log In/Out> button. The following set up categories are available.
• Change Password
• Common Settings
• Audition Administration
• Copy Settings
• Print Settings
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Xerox CopyCentre/WorkCentre 118 System Administration Guide
SystemSettings
• Fax Settings
• E-mail Settings
NOTE: CentreWare Internet Services is software that enables you to display,
configure and change the settings of the machine by using a browser on a computer
instead of the machine’s control panel. For more information, refer to the CentreWare
Internet Service chapter of the User Guide.
Changing the Settings
Password input is required to change the settings. The machine is delivered with the
factory default password “11111”. It allows you to access the System Settings
described in this chapter.
NOTE: You are advised to change the default password to a more secure one. For
further assistance, refer to Change Password in the Setups Chapter of the User Guide
or contact your Xerox Welcome Center.
Follow these steps to change the default settings:
1. Press the <Log In/Out> button on the
control panel.
<Log In/Out> button
2. Select [System Settings] using the
<Select> button.
3. Enter the Key Operator password using
the numeric keypad on the control
panel.
4. Select [Confirm] using <Select> button,
or press the <Enter> button.
5. Select [Common Settings] on the
[System Settings] screen using the
<Select> button.
6. Press the <Enter> button.
7. Select the required option and
customize to meet your needs.
8. Press the <Enter> button.
NOTE: The appearance of the screen on your machine may differ slightly depending
on the model and configuration. However, feature descriptions and functionality
described here remain the same.
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2 Product Overview
Ethernet Port
The Ethernet port is the default interface used on the machine.
If you need to change the speed setting of the Ethernet port, perform the following
steps:
1. Select [Print Settings] on the [System
Settings] screen, and press the <Enter>
button.
2. Press the <Enter> button on the
[Network/Port] screen.
3. Select [Ethernet Settings] by selecting
[T] or [S] using the <Select> button.
4. Press the <Enter> button.
5. Select port speed by selecting [T] or
[S] using the <Select> button.
6. Press the <Enter> button.
Auto
Detects transmission speed automatically at power on and adjusts itself accordingly.
100BASE-TX
Sets the transmission speed to 100 Mbps.
10BASE-T
Sets the network speed to 10 Mbps.
Resident Fonts
PCL Resident Fonts
One of the fonts in the following table can be selected as the default font for the
machine. Other bitmap and scalable fonts can be downloaded with print jobs sent to
the machine using printer drivers. The default is used when a font is not defined in the
PCL job stream. The PCL versions used are PCL5e and PCL6.
You can view the PCL fonts by printing the Fonts List. For more information on how to
print the list, refer to Product Overview chapter of the User Guide.
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Xerox CopyCentre/WorkCentre 118 System Administration Guide
ResidentFonts
Value
Description
Value
Description
0
1
2
3
4
5
6
7
8
9
CG Times
41
Times New Bold
CG Times Italic
42
43
44
45
46
47
48
49
Times New Bold Italic
Symbol
CG Times Bold
CG Times Bold Italic
Univers Medium
Wingdings
Line Printer
Univers Medium Italic
Univers Bold
Times Roman
Times Italic
Univers Bold Italic
Univers Medium Condensed
Times Bold
Times Bold Italic
Helvetica
Univers Medium Condensed Italic 50
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Univers Bold Condensed
Univers Bold Condensed Italic
Antique Olive
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
Helvetica Oblique
Helvetica Bold
Helvetica Bold Oblique
CourierPS
Antique Olive Italic
Antique Olive Bold
CG Omega
CourierPS Oblique
CourierPS Bold
CG Omega Italic
CG Omega Bold
CG Omega Bold Italic
Garamond Antiqua
Garamond Kursiv
Garamond Halbfett
Garamond Kursiv Halbfett
Courier (default)
CourierPS Bold Oblique
SymbolPS
Palatino Roman
Palatino Italic
Palatino Bold
Palatino Bold Italic
ITC Bookman Light
ITC Bookman Light Italic
ITC Bookman Demi
ITC Bookman Demi Italic
Helvetica Nscroll
Helvetica Nscroll Oblique
Helvetica Nscroll Bold
Helvetica Nscroll Bold Oblique
New Century Schoolbook Roman
Courier Italic
Courier Bold
Courier Bold Italic
Letter Gothic
Letter Gothic Italic
Letter Gothic Bold
Albertus Medium
Xerox CopyCentre/WorkCentre 118 System Administration Guide
29
2 Product Overview
Value
Description
Value
Description
31
32
33
Albertus Extra Bold
72
New Century Schoolbook Italic
New Century Schoolbook Bold
Clarendon Condensed
Coronet
73
74
New Century Schoolbook Bold
Italic
34
35
36
37
38
39
40
Marigold
75
76
77
78
79
80
ITC Avant Garde Book
Arial
ITC Avant Garde Book Oblique
ITC Avant Garde Demi
Arial Italic
Arial Bold
ITC Avant Garde Demi Oblique
ITC Zapf Chancery Medium Italic
ITC Zapf Dingbats
Arial Bold Italic
Times New
Times New Italic
Symbol Set
One of the following symbol sets can be selected as the default symbol set. The default
symbol set is used when a symbol set is not defined in the PCL job stream.
Code
Value
Short Display
Long Display
8U
277
ROMAN-8
Roman 8 (default)
0N
14
ISO L1
ISO L2
ISO L5
ISO L6
PC-8
ISO 8859-1 Latin 1
ISO 8859-2 Latin 2
ISO 8859-9 Latin 5
ISO 8859-10 Latin 6
PC-8
2N
78
5N
174
206
341
373
853
405
565
298
308
629
293
180
6N
10U
11U
26U
12U
17U
9J
PC-8 DN
PC-775
PC-850
PC-852
PC-1004
PC-8 TK
WIN L1
WIN L2
WIN L5
PC-8 DN
PC-775
PC-850
PC-852
PC-1004 (OS/2)
PC Turkish
9T
19U
9E
Windows 3.1 Latin 1
Windows 3.1 Latin 2
Windows 3.1 Latin 5
5T
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Xerox CopyCentre/WorkCentre 118 System Administration Guide
ResidentFonts
Code
Value
Short Display
Long Display
7J
234
DESKTOP
DeskTop
PS Text
MC Text
10J
12J
6J
330
394
202
269
173
501
53
PS TEXT
MC TEXT
MS PUB
MATH-8
PS MATH
PI FONT
LEGAL
Microsoft Publishing
Math 8
8M
5M
15U
1U
PS Math
Pi Font
Legal
1E
37
ISO-4
ISO 4 United Kingdom
ISO 6 ASCII
0U
21
ISO-6
0S
19
ISO-11
ISO 11 Swedish:names
ISO 15 Italian
ISO 17 Spanish
ISO 21 German
ISO 60 Norwegian v1
ISO 69 French
Windows 3.0 Latin 1
Windows Baltic
Symbol
0I
9
ISO-15
2S
83
ISO-17
1G
0D
39
ISO-21
4
ISO-60
1F
38
ISO-69
9U
309
620
621
18540
WIN 3.0
WINBALT
SYMBOL
WINGDINGS
19L
19M
579L
Wingdings
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31
2 Product Overview
32
Xerox CopyCentre/WorkCentre 118 System Administration Guide
3 NetWare
This chapter explains how to install the machine onto a NetWare network. The following
information is provided.
Network Communication Setup – page 35
Workstation Setup – page 37
Test Print – page 37
Information Checklist
Before installing the machine onto a network, make sure that the following items are
available or have been performed.
Item
By
An existing operational NetWare network is required. These procedures
are not designed to install a NetWare network.
Customer
NetWare versions 3.x, 4.x, 5.x or 6.x.
Customer
Customer
Obtain and record the following information, if required:
• IP address
• Gateway address
• Subnet mask
• Host name
Refer to the glossary for additional information about the Gateway
Address and Subnet mask, if needed.
Test the machine to make sure that it is installed fully and functioning
correctly.
Customer
Print driver for the machine
If problems arise during the machine installation, refer to Problem Solving chapter for
assistance.
CAUTION: Do not connect the network cable to the machine until instructed to
do so.
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3 NetWare
NetWare Environments
System configuration
The machine supports NetWare PServer mode in Bindery or NDS. NetWare 3.x/4.x/
5.x/6.x is required to support Bindery. NetWare 4.11 or later is required to support NDS.
In the PServer mode, the machine will function as a print server and print jobs from the
print queue. The machine uses one file server user license.
NOTE: The machine does not support RPrinter mode.
Target computers
The NetWare versions and NetWare client computers require the following
environments.
NetWare versions
A Novell-accredited computer which can be installed with NetWare 3.x/4.x/5.x/6.x.
NetWare client computers
A Novell-accredited computer which can run Windows 95, Windows 98, Windows NT
4.0 or Windows 2000.
NOTE: When using the LPD port by Novell Distributed Print Services (NDPS), activate
the LPD port on the machine and set the IP address.
IPX/SPX frame types
The machine supports the following Ethernet interfaces.
• 10Base-T (Twisted Pair Cable)
• 100Base-TX (Twisted Pair Cable)
The machine supports the following frame types:
• Ethernet II specification
• IEEE802.3 specification
• IEEE802.3/802.2 specification
• IEEE802.3/802.2/SNAP specification
The machine will send out packets of each frame type on the connected network. It will
automatically use the frame type which corresponds to the first response. However, if
more than one protocol is running simultaneously on the same network, the machine
will use the same frame type as used by the NetWare server.
NOTE: Some network components, such as the hub may not support automatic frame
type setup. If the data link indicator light of the port does not light up, match the IPX/
SPX setting of the frame type of the machine, to the frame type of the file server.
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Xerox CopyCentre/WorkCentre 118 System Administration Guide
NetWareInstallation
NetWare Installation
This section describes the installation procedures to use the machine in a NetWare
environment.
Installation Procedure
The installation procedure is as follows.
Network Communication Setup
For more information, refer to Network Communication Setup on page 35.
NetWare Setup
For more information, refer to NetWare Setup on page 37.
Workstation Setup
For more information, refer to Workstation Setup on page 37.
Test Print
For more information, refer to Test Print on page 37.
Network Communication Setup
Use this procedure to set up the network communication parameters of the machine.
At the machine, perform these steps.
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP
network.
NOTE: CentreWare Internet Services can also be used to configure the machine.
Refer to CentreWare Internet Services chapter on page 91.
First, enable the NetWare port.
1. Connect the machine to the network.
2. Press the <Log In/Out> button.
3. Select [System Settings].
4. Enter the password using the numeric keypad and then select [Confirm].
5. Select [Print Settings] and then press the <Enter> button.
6. Press the <Enter> button on the [Network/Port] screen.
7. Select [NetWare] by selecting [T] or [S] and then press the <Enter> button.
8. Select [Port Status] by selecting [T] or [S] and then press the <Enter> button.
9. Select [Enable] by selecting [T] or [S] and then press the <Enter> button.
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35
3 NetWare
If necessary, you may change the following settings.
• Transport Protocol
• Print Mode
• PJL
• Number of searches
Next, establish TCP/IP if you use an IP address for a NetWare network.
If IP address setting is unnecessary, press the <Login/Out> button to go to NetWare
Setup on page 37.
1. Press the <Exit> button once or twice to display the [Network/Port] screen.
2. Select [TCP/IP Settings] by selecting [T] or [S] and then press the <Enter>
button.
3. Select [Get IP Address] by selecting [T] or [S] and then press the <Enter>
button.
4. Select [DHCP/Autonet], [DHCP], [BOOTP], [RARP], or [Manual] by selecting [T]
or [S] and then press the <Enter> button.
NOTE: Use the DHCP server together with the Windows Internet Name Service
(WINS) server.
If you selected [Manual] in step 4, use the following steps to enter the IP address.
If you selected other than [Manual], press the <Login/Out> button and then go to
Workstation Setup on page 37.
1. Press the <Exit> button.
2. Select [IP Address] by selecting [T] or [S] and then press the <Enter> button.
3. Use the numeric keypad to enter the IP address in the format “xxx.xxx.xxx.xxx”.
NOTE: Press the <J> button to move to the next section. Press the <I> button to
return to the previous section.
NOTE: You cannot enter 127, 254, or 255 into the first section of the format.
4. Press the <Enter> button.
5. Press the <Exit> button.
6. Use the same steps as IP address setting to enter the subnet mask and gateway
address.
NOTE: You can enter 000, 128, 192, 224, 240, 248, 252, 254, or 255 into each section
as the values for the subnet mask.
NOTE: You cannot enter 127, 254, or 255 into the first section of the format for the
gateway address.
7. Press the <Log In/Out> button.
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Xerox CopyCentre/WorkCentre 118 System Administration Guide
NetWareInstallation
NOTE: If you wish to filter access to the machine from the client computers, activate
the IP Filter. The [Filter] screen is located in the same layer as the [TCP/IP Settings]
screen.
NetWare Setup
Use PCONSOLE or NetWare Administrator (NWADMIN) to create a print queue, print
server and printer, and assign the respective objects. For information on how to use
PCONSOLE or NWADMIN, refer to the manual which comes with NetWare.
When using in the PSERVER mode, set as follows.
• Printer server name - use the same device name as the target printer.
• Printer location - set as Auto Load.
• Printer Type - set as Parallel
• Parallel Setting - set as Auto
For NetWare 5, only NWADMIN is available for use.
Workstation Setup
Install the print driver on the NetWare client computer. Refer to the HTML
documentation in CentreWare Utilities CD-ROM.
Test Print
To make sure that the machine has been installed on the network correctly, submit a
test print from a client workstation. Perform the following steps.
1. Open a document on a client workstation.
2. Select the machine as the printer.
3. Print the document on the machine and verify that it prints correctly.
4. Make sure that the print driver is installed on every workstation that will be sending
jobs to the machine.
5. Repeat the test for all workstations that will be sending jobs to the machine.
The installation process is now complete.
If the test print fails, refer to Problem Solving chapter for assistance.
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37
3 NetWare
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Xerox CopyCentre/WorkCentre 118 System Administration Guide
4 UNIX TCP/IP
This chapter explains how to set up the machine to operate in a UNIX TCP/IP
environment. The UNIX Workstation Operating Systems (OS) supported are Solaris,
SunOS, and HP-UX. The following information is provided.
Network Communication Setup – page 41
Workstation Setup – page 42
Printer Status – page 52
SunOS – page 53
-C Option – page 54
Information Checklist
Before installing the UNIX TCP/IP features on the machine, make sure that the
following items are available or have been performed.
Item
By
An existing operational network utilizing a UNIX TCP/IP protocol is
required. These steps are not designed to install the UNIX TCP/IP
network.
Customer
SunOS 4.1.x, Solaris 1.x, 2.x, 7.x, 8.x, 9.x, HP-UX 9.x, 10.x or 11.x
Make sure that the correct IP Address is being used for the machine.
Make sure that the Gateway Address is set correctly.
Make sure that the Subnet Mask is set correctly.
Customer
Customer
Customer
Customer
Customer
Make sure that the Host Name is set correctly.
Test the copy and fax features of the machine, to make sure that they are Customer
installed fully and functioning correctly.
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4 UNIX TCP/IP
If you encounter problems during the installation of the machine, refer to Problem
Solving chapter for assistance.
CAUTION: Do not connect the network cable to the machine until instructed to
do so.
UNIX TCP/IP Environments
System configuration
The machine uses the Line Printer Daemon Protocol (LPD) that supports TCP/IP as the
transport protocol. With the LPD, use the machine as a UNIX network printer.
The LPD supports spool mode, this is where print jobs from clients are spooled once
before output. It also supports non-spool mode, this is where print jobs are output
sequentially, without spooling.
Target computers
The target computers are as follows.
• Workstation or personal computer with RFC 1179 Line Printer Daemon Protocol
Interface
The LPD is available on the following interfaces:
• Ethernet 100Base-TX
• Ethernet 10Base-T
The applicable frame types conform to Ethernet II (Ethernet interface).
UNIX TCP/IP Installation
This section explains how to install the machine in a UNIX TCP/IP environment.
Installation Procedure
There are three stages.
Network Communication Setup
This requires the machine to be set up and configured for TCP/IP.
Workstation Setup
This requires the appropriate workstation OS to be configured for the machine.
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UNIX TCP/IP Installation
Test Print
A print job should be submitted to make sure that the machine has been installed and
configured correctly.
Network Communication Setup
Use this procedure to set up the network communication parameters of the machine.
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP
network.
NOTE: CentreWare Internet Services can also be used to configure the machine.
Refer to CentreWare Internet Services chapter on page 91.
Follow the steps below to establish TCP/IP.
1. Connect the machine to the network.
2. Press the <Log In/Out> button.
3. Select [System Settings].
4. Enter the password using the numeric keypad and then select [Confirm].
5. Select [Print Settings] and then press the <Enter> button.
6. Press the <Enter> button on the [Network/Port] screen.
7. Select [TCP/IP Settings] by selecting [T] or [S] and then press the <Enter>
button.
8. Select [Get IP Address] by selecting [T] or [S] and then press the <Enter>
button.
9. Select [DHCP/Autonet], [DHCP], [BOOTP], [RARP], or [Manual] by selecting [T]
or [S] and then press the <Enter> button.
NOTE: Use the DHCP server together with the Windows Internet Name Service
(WINS) server.
If you selected [Manual] in step 9, use the following steps to enter the IP address.
If you selected other than [Manual], press the <Login/Out> button and then go to
Workstation Setup on page 42.
1. Press the <Exit> button.
2. Select [IP Address] by selecting [T] or [S] and then press the <Enter> button.
3. Use the numeric keypad to enter the IP address in the format “xxx.xxx.xxx.xxx”.
NOTE: Press the <J> button to move to the next section. Press the <I> button to
return to the previous section.
NOTE: You cannot enter 127, 254, or 255 into the first section of the format.
4. Press the <Enter> button.
5. Press the <Exit> button.
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41
4 UNIX TCP/IP
6. Use the same steps as IP address setting to enter the subnet mask and gateway
address.
NOTE: You can enter 000, 128, 192, 224, 240, 248, 252, 254, or 255 into each section
as the values for the subnet mask.
NOTE: You cannot enter 127, 254, or 255 into the first section of the format for the
gateway address.
7. Press the <Log In/Out> button.
NOTE: If you wish to filter access to the machine from the client computers, activate
the IP Filter. The [Filter] screen is located in the same layer as the [TCP/IP Settings]
screen.
Workstation Setup
This section explains how to change the workstation OS for Solaris, SunOS, and HP-
UX workstations. Refer to the relevant instructions below.
SunOS – page 44
HP-UX – page 46
Print language/mode/logical printer
A printer name for logical printer should correspond to the print language/mode to be
used for printing, or to the Logical Printer Number which was registered through
CentreWare Internet Services.
Printer Name
Print Language/Mode/Logical Printer
PS*
PostScript
PostScript
PostScript
PCL
PSASC/PSA*
PSBIN/PSB*
PCL
LP
Print language which was specified on the
touch screen of the machine.
DUMP/DMP
AUTO/ATO
TIFF/TIF
Dump mode
Auto detection mode
TIFF direct print
TIFF%n
TIFF (%n: Logical Printer Number 1 to 10
which were registered through CentreWare
Internet Services.)
PS%n*
PostScript (%n: Logical Printer Number 1 to
10 which were registered through
CentreWare Internet Services.)
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UNIX TCP/IP Installation
*: Option
You can also add output parameters to the above printer name. The parameters are
the same as those for -C option. Insert “_” between the printer name and output
parameter, for example “PS_A4”.
NOTE: If specifying a printer name other than above at printing, the print language or
mode specified on the touch screen of the machine is used.
NOTE: When setting print languages/modes from the same workstation to a single
printer, it is recommended to set one kind each. If two or more kinds of languages/
modes are set, the workstation may display the same job number for some query
(lpq).
NOTE: To print an ASCII-format PostScript file, specify PSASC for data processing
with TBCP enabled.
NOTE: To print a binary-format PostScript file, specify PSBIN for data processing with
TBCP disabled.
NOTE: When specifying PS, the machine functions as if PSBIN is specified.
NOTE: You cannot use -C option when specifying the printer name with the output
parameter.
NOTE: For details about -C option, refer to -C Option chapter on page 54.
NOTE: Lowercase characters can also be used for a printer name.
NOTE: Up to 64 characters can be used for a printer name.
NOTE: Output parameters in the print data take priority over the printer name.
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4 UNIX TCP/IP
Solaris
Follow the steps below to set up a Solaris workstation to communicate with the
machine.
1. Log in as root at a client workstation.
2. Use the Solaris ADMINTOOL to add the machine to the system host files.
NOTE: Refer to the Solaris documentation for instructions on using the ADMINTOOL.
1) Select [Browse].
2) Select [Printers].
3) Select [Edit].
4) Select [Add].
5) Select [Local Printer].
6) Enter the [Host Name] in the Printer Name field and then select [OK].
7) Select [File].
8) Select [Exit].
3. Verify connectivity to the machine, by using a UNIX command such as ping, as
shown in the following example:
ping PrinterName
PrinterName is alive
NOTE: The remote queue name must be set to lp to spool jobs to the machine.
SunOS
Follow the steps below to set up a SunOS workstation to communicate with the
machine.
1. Log in at a client workstation as root and add the machine to the /etc/hosts file.
For example:
IP address [tab] PrinterName
NOTE: If an NIS server is running on the same segment of the network as the
machine, log in at the NIS server as root and add the machine to the master hosts file.
For example:
IP address [tab] PrinterName
2. Verify connectivity to the machine, by using a UNIX command such as ping, as
shown in the following example:
ping PrinterName
PrinterName is alive
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UNIX TCP/IP Installation
3. Edit the /etc/printcap file to contain an entry for the machine queue using the
following example:
PrinterName:\
:lp=:\
:rm=PrinterName:\
:mx#0:\
:sd=/var/spool/lpd/PrinterName:\
:lf=/var/spool/lpd/PrinterName/log:
1) PrinterName is the local client name of the machine.
2) lp= is the local device name for the printer output. For remote printers, this
parameter must be set to nothing.
NOTE: The recommended remote queue name is lp. That queue name will work with
the machine.
3) rm= is the remote device. This is the IP hostname for the machine in the local
client. The remote printer name defaults to lp, the default printer.
4) mx#0 is the indicator that there is no limit on the document size.
5) sd= is the path of the queue for the machine.
6) lf= is the error log file name.
4. The machine can be designated as the location of the default print queue. It will
then be unnecessary to include the PrinterName in the lpr command line.
1) To designate the machine for the default print queue, add the following to the
/etc/printcap file. This is in addition to the information entered in the previous
step:
lp PrinterName:\
:lp=:\
:rm=PrinterName:\
:mx#0:\
:sd-/var/spool/lpd/PrinterName:
5. Create the spool directory identified in the printcap file and set the access
attributes, as shown in the example below. The spool directory should be located
on a disk partition large enough to hold copies of documents that will be
submitted.
cd /var / spool / lpd
mkdir PrinterName
chmod 744 PrinterName
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4 UNIX TCP/IP
HP-UX
Follow the steps below to set up an HP-UX workstation to communicate with the
machine.
1. Log in as root at a client and add the machine to the /etc/hosts file. For example:
Ip address [tab] PrinterName
2. Verify connectivity to the machine, by using a UNIX command such as ping from a
terminal command window, as shown in the following example:
ping PrinterName
NOTE: Select CTRL+C to cancel the ping command.
3. There are two methods to install the machine on an HP-UX workstation. Choose
the method that will be used to complete the installation and refer to the
appropriate page:
Using the Command Window TTY Method – page 46
Using the System Administrator Manager (SAM) GUI Method – page 47
Using the Command Window TTY Method
Follow the steps below to use the command window to manually enter command
strings.
1. Open a command window on the desktop. From the command prompt (#), enter
the information below. Remember that UNIX commands are case-sensitive.
1) Type suto access the superuser mode.
2) Type shto run the Bourne shell.
3) Type lpshutto stop the print service.
4) Type the following command on one line:
lpadmin -pqueuename -v/dev/null -mrmodel -ocmrcmodel-
osmrsmodel -ob3 -orc -ormhostname -orplp
NOTE: The queuename is the name of the print queue being created. The hostname
is the PrinterNamefor the machine from the etc/hosts file.
The remote queue name must be set to lpto spool jobs to the machine. This is set by
the -orplpcommand.
2. Type lpschedto start the print service.
3. Type enable queuenameto enable the queue to print to the machine.
4. Type accept queuenameto enable the queue to start accepting jobs from the
HP-UX workstation.
NOTE: The queuename is the name of the print queue that has been created.
5. Type exitto exit the Bourne shell.
6. Type exitto exit superuser mode.
7. Type exitto close the command window.
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UNIX TCP/IP Installation
8. Continue with Test Print on page 47.
Using the System Administrator Manager (SAM) GUI Method
Follow the steps below to use the HP System Administrator Manager (SAM) GUI
(Graphical User Interface).
NOTE: Refer to the HP-UX documentation for additional information on using the
System Administrator Manager (SAM).
1. Start the SAM application.
2. Select the [Printers and Plotters] icon.
3. Select [Actions] from the Menu Bar.
4. Select [Add Remote Printer/Plotter] form the pull-down menu.
5. Enter the following information into the form displayed in the [Add Remote Printer/
Plotter] dialog box:
1) Printer Name
2) Remote System Name
3) For the Remote Printer Name, enter “lp”.
NOTE: The Printer Name is the name of the print queue being created. The Remote
System Name is the PrinterName for the machine from the etc/hosts file.
The Remote Printer Name must be set to "lp" to spool jobs to the machine.
4) Enable Remote Printer on a BSD system by selecting the check box.
5) Make sure that the [Remote Cancel Model] is set correctly,
6) Make sure that the [Remote Status Model] is set correctly.
7) Make sure that the [Default Request Priority] is set correctly.
8) Make sure that the [Allow Anyone to Cancel a Request] check box is set
correctly.
9) Make sure that the [Make This Printer the Default Destination] check box is set
correctly.
6. Select [OK].
7. Read and respond to any displayed system messages.
8. Continue with Test Print on page 47.
Test Print
To make sure that the machine has been installed on the UNIX TCP/IP network
correctly, a test print should be submitted from a client workstation. Perform the
following steps.
1. Start the Open Windows application.
2. Send a test print to the machine.
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4 UNIX TCP/IP
3. Repeat the procedure for all workstations that will be sending jobs to the machine.
The UNIX TCP/IP installation is now complete.
If the test print fails, refer to Problem Solving chapter for assistance.
Printing
Solaris/HP-UX
This section describes printing from workstations running Solaris or HP-UX. Refer to
the manuals supplied with the workstation for full details.
Print (lp)
The lp command is used for printing.
Command format
lp [-d printer name] [-n number of copies] File name
Command options
The following command options are available.
• -d printer name
Specify the printer name registered by the lpadmin command as the -d option. If this
option is omitted, the default printer lp will be used.
• -n number of copies
This option specifies the number of copies. If one lp command is issued to print multiple
files, the number of copies specified will apply to all the files. However, this is only
effective when the machine is in the spool mode. In the non-spool mode, the client must
be a Windows NT machine to use this option.
NOTE: Some options which are not listed here (e.g. -m option) and which are not
processed by the workstation sending the print instructions, will not be valid.
NOTE: In the spool mode, up to 32 files can be printed by one lp command. Any files
specified after the 32nd file will be ignored.
Example
To print a file named file1 to a printer named fxPS, enter the following command:
%lp -dfxPS file1
To output three copies of file1 and then three copies of file 2 to fxPS, enter the following
command:
%lp -dfxPS -n3 file1 file2
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Printing
Delete (cancel)
The cancel command is used to delete print data.
Command format
cancel [printer name] [job number]
Command options
The following command options are available.
• Printer name
This option specifies the printer name. The cancel command can be effectively used
with the combined use of -a, -e and -u as shown below. This option is only valid in the
spool mode.
-a
Deletes all the print data belonging to the user issuing the command,
from the specified printer.
-e
Deletes all the print data from the specified printer.
-u user name Deletes all the print data belonging to the specified user, from the
specified printer.
• job number
This option specifies the job number of the print data to be deleted. These numbers can
be checked by issuing an lpstat command.
This option is only valid in the spool mode.
NOTE: Print data which consists of multiple files sent in one print instruction cannot be
deleted file by file. All the files will be deleted together.
NOTE: This command is invalid if no options are specified, or if there is no print data
which matches as the option.
NOTE: You can only delete print data from the same workstation used to send the
print data. You cannot delete print data sent by other workstations.
NOTE: When a command to delete print data is received, the file will be deleted even
if it is in the process of being printed. Any unprinted data will be cancelled after the file
has been deleted.
Example
To delete the print data from printer fxPS for job number 27, enter the following
command.
%cancel fxPS-27
To delete all the print data from printer fxPS, enter the following command.
%cancel fxPS -e
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SunOS
This section describes printing from a workstation running SunOS. See the manuals
supplied with the workstation for full details.
Print (lpr)
The lpr command is used to print.
Command format
/usr/ucb/lpr [-P printer name] [-# number of copies]
[-C parameter] File name
Command options
The following command options are available.
• -P printer name
This option specifies the printer name registered at /etc/printcap. If this option is
omitted, print data will be output to the default printer lp.
• -# number of copies
This option specifies the number of copies. If one lpr command is issued to print
multiple files, the number of copies specified by this option will apply to all the files.
This option is only valid in the spool mode.
• -C parameter
To print from the machine using the PostScript language, use the -C option to specify
the form of output.
This option is valid in the spool mode. In the non-spool mode, the client must be a
Windows NT machine to use this option.
NOTE: If the PostScript logical printer and the -C option are configured simultaneously
using CentreWare Internet Services, some functions may not work as expected.
Also, when specifying the PostScript logical printer as a default printer on UNIX, it is
recommended not to use the -C option by lpr. Refer to the -C option of the lpr
command.
NOTE: Some options which are not listed here (e.g. -m option) and which are not
processed by the workstation sending the print instructions, will not be valid.
NOTE: In the spool mode, up to 32 files can be specified in one lpr command. Any
files specified after the 32nd file will be ignored.
Example
To print a file named file1 to a printer named fxPS, enter the following command:
%lpr -PfxPS file1
To print three copies of file1 and three copies of file2 to fxPS, enter the following:
%lpr -PfxPS -#3 file1 file2
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Printing
To print a file named file1 to a printer named fxPS as an A4-sized (210 × 297 mm/
8.3 ×11.7 inches) duplex job, enter the following command:
%lpr -PfxPS -C,DUP,A4 file1
Delete (lprm)
The lprm command is used to delete print data.
Command format
/usr/ucb/lprm [-P printer name] job number
Command options
The following command options are available.
• -P printer name
This option specifies the printer name registered with /etc/printcap. If this option is
omitted, the default printer lp will be used.
• job number
This option specifies the job number of the print data to be deleted. A job number is a
serial number between 1 and 999 determined by the workstation. These numbers can
be checked by issuing an lpq command.
Instead of a job number, you can specify a user name or “-”.
This option is invalid in the non-spool mode.
• User name is only valid when you log-in as a superuser. When this option is taken,
all the print data you specify will be deleted.
This option is invalid in the non-spool mode.
• -
You can delete all your print data by specifying this option. If this option is issued by
a superuser, all the print data received by the machine can be deleted.
This option is invalid in the non-spool mode.
NOTE: Print data which consist of multiple files sent in one print instruction cannot be
deleted file by file. All the files will be deleted together.
NOTE: This command is invalid if no options are specified, or if there is no print data
which matches as the option.
NOTE: You can only delete print data from the same workstation used to send the
print data. You cannot delete print data sent by other workstations.
NOTE: When a command to delete print data is received, the file will be deleted even
if it is in the process of being printed. Any unprinted data will be cancelled after the file
has been deleted.
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Example
To delete the print data from printer fxPS for job number 351, enter the following
command:
%lprm -PfxPS 351
Printer Status
Solaris/HP-UX
The lpstat command is used to inquire about the status of the machine.
NOTE: In the non-spool mode, this function is available to Windows NT clients but not
to HP-UX/Solaris clients.
Command format
lpstat [option]
Command options
The following command options are available.
If no option is specified, all the print data-related information will be displayed.
The sequence of the options does not affect the outcome.
To use more than one argument at the same time, separate them by commas and
enclose all the arguments with “ ”.
E.g. %lpstat -u “user1,user2,user3”
• -o [printer name]
This option displays the print data for the specified printer.
• -t
This option displays all the information.
• -u [user name]
This option displays information about print data received from specified users.
• -v [printer name]
This option displays the printer name and the path name for the machine. The printer
name is specified in the argument.
NOTE: Long file names will be truncated.
NOTE: Information for a maximum of 64 print instructions can be displayed.
NOTE: If two or more types of print languages/modes are set up on a single
workstation, identical job numbers may be displayed when an inquiry command
(lpstat) is issued.
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PrinterStatus
Example
To inquire about the print data received by a printer named fxPS, enter the following
command:
%lpstat -ofxPS
SunOS
The lpq command is used to inquire about the status of the machine.
NOTE: In the non-spool mode, this function is available to Windows NT clients but not
to SunOS clients.
Command format
/usr/ucb/lpq [-P printer name] [-l] [user name]
[+interval]
Command options
The following command options are available.
• -P printer name
This option specifies the printer name registered at /etc/printcap. If this option is
omitted, the default printer lp will be used.
• -l
This option displays information about the workstation which is sending the print
instruction in long format.
• User name
This option displays information about print data received from a specified user.
• +interval
This option is used to specify the inquiry interval period for the duration of printing, until
all the data received has been printed. The interval is set up in seconds.
The screen of the client is refreshed each time the information is returned.
NOTE: Long file names will be truncated.
NOTE: Information for a maximum of 64 print instructions can be displayed.
NOTE: If two or more types of print languages/modes are set up on a single
workstation, identical job numbers may be displayed when an inquiry command (lpq)
is issued.
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Examples
• To inquire about the print data received by a printer named fxPS, enter the following
command:
%lpq -PfxPS
• To display a printer named fxPS in long format, enter the following command:
%lpq -PfxPS -l
-C Option
On SunOS, the -C option can be used to specify the print format if the machine prints
with the PostScript language in spool mode.
This section explains the functions which can be specified and printing operations
which will be affected using the -C option.
NOTE: When the PostScript logical printer that was configured using CentreWare
Internet Services and the -C option have been specified simultaneously, some of the
actions cannot be guaranteed to work. Also, when specifying the PostScript logical
printer as a default printer on UNIX, it is recommended not to use the -C option.
Function
The following items can be set up using the -C option.
Selecting a paper tray
When selecting a paper tray, specify either a paper size or a tray. If the paper size is
specified, the machine automatically searches and selects the tray.
The following parameters can be specified.
Parameter
Description
INTRAY1/intray1
Selects Tray 1.
INTRAY2/intray2
INTRAY3/intray3
INTRAY4/intray4
INTRAY5/intray5
INMF/inmf
Selects Tray 2 (optional).
Selects Tray 3 (optional).
Selects Tray 4 (optional).
Selects Tray 5 (manual feed).
Selects Tray 5 (manual feed).
A3/a3
Selects the tray which has A3 (297 × 420 mm/11.7 ×
16.5 inches) paper loaded.
B4/b4
A4/a4
Selects the tray which has B4 (257 × 364 mm/10.1 ×
14.3 inches) paper loaded.
Selects the tray which has A4 (210 × 297 mm/8.3 ×
11.7 inches) paper loaded.
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-COption
Parameter
Description
B5/b5
A5/a5
Selects the tray which has B5 (182 × 257 mm/7.2 ×
10.1 inches) paper loaded.
Selects the tray which has A5 (148 × 210 mm/5.8 ×
8.3 inches) paper loaded.
LETTER/letter
LEGAL/legal
Selects the tray which has letter size (216 × 279 mm/8.5 ×
11.0 inches) paper loaded.
Selects the tray which has legal size (216 × 356 mm/8.5 ×
14.0 inches) paper loaded.
NOTE: If several parameters are specified in the first lpr command, data may not be
printed correctly.
NOTE: The system default is used if no tray number is specified, or a specified tray or
specified size of paper is not loaded.
NOTE: This option is for specifying paper size only. Paper is selected but the
document size is not resized to fit the actual paper size.
NOTE: If the print data specifies a paper tray, those specifications take priority over
any -C option.
NOTE: If an invalid combination is specified, the machine may not operate correctly.
NOTE: For some print languages, the specification may be invalid.
Selecting a paper output tray
The following parameters can be specified.
Parameter
Description
OUTUP/outup
Delivers prints to the face-up tray.
Delivers prints to the face-down tray.
OUTDOWN/outdown
Selecting a paper type
The following parameters can be specified.
Parameter
Description
PTS/pts
PT1/pt1
PT2/pt2
POH/poh
PTP/ptp
Selects plain paper.
Selects thick paper 1.
Selects thick paper 2.
Selects transparency.
Selects tracing paper.
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Parameter
Description
PLB/plb
PQU/pqu
PRC/prc
Selects labels.
Selects bond paper.
Selects recycled paper.
Specifying double-sided printing
The following parameters can be specified.
Parameter
Description
DUP/dup
Double-sided printing as follows:
A B
TUMBLE/tumble
SIMP/simp
Double-sided printing as follows:
A B
C D
Single-sided printing
NOTE: If several parameters are specified in an lpr command, data may not print
correctly.
NOTE: The system default is used if no parameter is specified.
NOTE: If the print data specifies double-sided or single-sided printing, those
specifications take priority over any -C option.
Specifying paper size and double-sided printing
Select a paper size and a binding option. The following parameters can be specified:
Parameter
Description
A3D/a3d
A3T/a3t
A4D/a4d
A4T/a4t
B4D/b4d
B4T/b4t
Double-sided printing on A3 (297 × 420 mm/11.7 ×
16.5 inches) paper and long-edge binding
Double-sided printing on A3 (297 × 420 mm/11.7 ×
16.5 inches) paper and short-edge binding
Double-sided printing on A4 (210 × 297 mm/8.3 ×
11.7 inches) paper and long-edge binding
Double-sided printing on A4 (210 × 297 mm/8.3 ×
11.7 inches) paper and short-edge binding
Double-sided printing on B4 (257 × 364 mm/10.1 ×
14.3 inches) paper and long-edge binding
Double-sided printing on B4 (257 × 364 mm/10.1 ×
14.3 inches) paper and short-edge binding
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-COption
Parameter
Description
A5D/a5d
A5T/a5t
B5D/b5d
B5T/b5t
Double-sided printing on A5 (148 × 210 mm/5.8 ×
8.3 inches) paper and long-edge binding
Double-sided printing on A5 (148 × 210 mm/5.8 ×
8.3 inches) paper and short-edge binding
Double-sided printing on B5 (182 × 257 mm/7.2 ×
10.1inches) paper and long-edge binding
Double-sided printing on B5 (182 × 257 mm/7.2 ×
10.1 inches) paper and short-edge binding
NOTE: If several parameters are specified in an lpr command, data may not print
correctly.
NOTE: The system default is used if no parameter is specified.
NOTE: If the print data specifies double-sided or single-sided printing, those
specifications take priority over any -C option.
Specifying collation
The following parameter can be specified.
Parameter
Description
COLLATE/collate
Sorts prints electronically.
NOTE: For some print languages, the collation parameter may be invalid.
Specifying color and print modes
The following color and print mode parameters can be specified.
Parameter
Description
CC/cc
Selects color for color mode and quality priority for print mode.
Selects color for color mode and speed priority for print mode.
Selects monochrome for color mode and quality priority for print mode.
Selects monochrome for color mode and speed priority for print mode.
CB/cb
GC/gc
GB/gb
AC/ac
Selects auto (color/monochrome) for color mode and quality priority for
print mode.
AB/ab
Selects auto (color/monochrome) for color mode and speed priority for
print mode.
NOTE: The color setting is not available on the machine.
NOTE: If several parameters are specified in the first lpr command, data may not print.
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NOTE: For some print languages, the color parameter may be invalid.
NOTE: The system default is used if no parameter is specified.
Specifying stapling
The following parameters can be specified for stapling.
Parameter
Description
STAPLETL
Places one staple in the upper left corner of the prints.
Places two staples at the top of the prints.
STAPLETD
STAPLETR
STAPLELD
STAPLERD
STAPLEBL
STAPLEBD
STAPLEBR
Places one staple in the upper right corner of the prints.
Places two staples on the left side of the prints.
Places two staples on the right side of the prints.
Places one staple in the lower left corner of the prints.
Places two staples at the bottom of the prints.
Places one staple in the lower right corner of the prints.
NOTE: The stapling setting is not available on the machine.
NOTE: If several parameters are specified in the first lpr command, data may not print.
NOTE: For some print languages, the stapling parameter may be invalid.
Printing
To specify the output format of printing, enter the following command:
-C,[parameter],[parameter]
Enter a “,” (comma) after -C followed by the parameters which specify the output
format. To specify multiple parameters, separate them with “,”.
For example, to print a file named “file1”, two-sided on A4 (210 × 297mm/8.3 ×
11.7inches) on printer fxPS, enter the following command:
%lpr -PfxPS -C,DUP,A4 file1
NOTE: If the parameter string of the -C option exceeds 64 characters, the operation
may not function correctly.
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5 EtherTalk
This chapter explains how to set up the machine to operate on an EtherTalk network.
The following information is provided.
Network Communication Setup – page 60
Workstation Setup – page 62
Test Print – page 62
Information Checklist
Before installing EtherTalk on the machine, make sure that the following items are
available or have been performed.
Item
By
An existing operational EtherTalk network with Macintosh workstations
equipped with Ethernet network interface cards is required. These
procedures are not designed to install an EtherTalk network.
Customer
Macintosh System versions 7.5 or later, 8.x, 9.x, or Mac OS X 10.2
Customer
Customer
Obtain and record the following information:
• IP address
• Gateway address
• Subnet mask
• Host name
Refer to the glossary for additional information about the Gateway
Address and Subnet mask, if needed.
Test the machine to make sure that it is installed fully and functioning
correctly.
Customer
Adobe PS print driver, or PPD (optional).
If problems are encountered during the machine installation, refer to the Problem
Solving chapter for assistance.
CAUTION: Do not connect the network cable to the machine until instructed to
do so.
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5 EtherTalk
EtherTalk Environments
System configuration
As the machine supports EtherTalk protocol, you can print from Macintosh.
NOTE: You will need the optional PostScript Kit to use EtherTalk for printing.
Target computers
The machine supports a Macintosh or Power Macintosh with the following OS:
• Mac OS 7.5 or later, 8.x, 9.x, or Mac OS X 10.2.
EtherTalk Installation
This section describes the installation procedure for using the machine in an EtherTalk
Environment.
Installation Procedure
There are three stages required to install the machine on an EtherTalk network.
Network Communication Setup
This requires the machine to be set up for EtherTalk.
Workstation Setup
Install the print driver (Adobe PS) for Macintosh.
Test Print
A test print should be submitted to make sure that the machine has been installed and
configured correctly.
Network Communication Setup
This procedure is used to set up the network communication parameters of the
machine.
At the machine, perform these steps.
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP
network.
NOTE: CentreWare Internet Services can also be used to configure the machine.
Refer to CentreWare Internet Services chapter on page 91.
Initially, boot the EtherTalk port.
1. Connect the machine to the network.
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EtherTalkInstallation
2. Press the <Log In/Out> button.
3. Select [System Settings].
4. Enter the password using the numeric keypad and then select [Confirm].
5. Select [Print Settings] and then press the <Enter> button.
6. Press the <Enter> button on the [Network/Port] screen.
7. Select [EtherTalk] by selecting [T] or [S] and then press the <Enter> button.
8. Select [Port Status] by selecting [T] or [S] and then press the <Enter> button.
9. Select [Enable] by selecting [T] or [S] and then press the <Enter> button.
If necessary, you may change the following setting.
• PJL
Next, establish TCP/IP.
1. Press the <Exit> button once or twice to display the [Network/Port] screen.
2. Select [TCP/IP Settings] by selecting [T] or [S] and then press the <Enter>
button.
3. Select [Get IP Address] by selecting [T] or [S] and then press the <Enter>
button.
4. Select [DHCP/Autonet], [DHCP], [BOOTP], [RARP], or [Manual] by selecting [T]
or [S] and then press the <Enter> button.
NOTE: Use the DHCP server together with the Windows Internet Name Service
(WINS) server.
If you selected [Manual] in step 4, use the following steps to enter the IP address.
If you selected other than [Manual], press the <Login/Out> button and then go to
Workstation Setup on page 62.
1. Press the <Exit> button.
2. Select [IP Address] by selecting [T] or [S] and then press the <Enter> button.
3. Use the numeric keypad to enter the IP address in the format “xxx.xxx.xxx.xxx”.
NOTE: Press the <J> button to move to the next section. Press the <I> button to
return to the previous section.
NOTE: You cannot enter 127, 254, or 255 into the first section of the format.
4. Press the <Enter> button.
5. Press the <Exit> button.
6. Use the same steps as IP address setting to enter the subnet mask and gateway
address.
NOTE: You can enter 000, 128, 192, 224, 240, 248, 252, 254, or 255 into each section
as the values for the subnet mask.
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5 EtherTalk
NOTE: You cannot enter 127, 254, or 255 into the first section of the format for the
gateway address.
7. Press the <Log In/Out> button.
NOTE: If you wish to filter access to the machine from the client computers, activate
the IP Filter. The [Filter] screen is located in the same layer as the [TCP/IP Settings]
screen.
Workstation Setup
Install the print driver (Adobe PS) for Macintosh. Install the screen font if necessary.
Refer to the PostScript User Guide.
Test Print
To make sure that the machine has been installed on the network correctly a test print
should be submitted from a client workstation. Perform the following steps.
1. Open a sample document on a client workstation.
2. Select the machine using the Chooser (Mac OS 7.x through 9.x) or the Print
Center (Mac OS X 10.2).
3. Print the document on the machine and verify that it prints correctly.
4. Make sure that the driver is installed on every workstation that will be sending jobs
to the machine.
5. Repeat the test for all workstations that will be sending jobs to the machine.
The installation process is now complete.
If the test print fails, refer to Problem Solving chapter for assistance.
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6 Microsoft Networking
This chapter explains how to set up the machine to operate on a Microsoft network. The
following information is provided.
Network Communication Setup – page 65
Procedure – page 68
Setting Format of config.txt – page 69
Information Checklist
Before starting the Microsoft networking installation procedures, make sure that the
following items are available or have been performed.
Item
By
An existing operational Microsoft network is required. These procedures Customer
are not designed to install a Microsoft network.
Obtain and record the following information, if required:
• IP address
Customer
• Gateway address
• Subnet mask
• Host name
Refer to the glossary for additional information about the Gateway
Address and Subnet mask, if needed.
Test the machine to make sure that it is installed fully and functioning
correctly.
Customer
Print driver for the machine
If problems are encountered during the installation, refer to Problem Solving chapter for
assistance.
CAUTION: Do not connect the network cable to the machine until instructed to
do so.
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6 Microsoft Networking
SMB Environments
Server Message Block (SMB) is a protocol for sharing files or printers on Windows OS.
This section explains the installation procedure for connecting a printer to a Windows
network through SMB.
System configuration
As the machine supports SMB protocol, you can send print data directly to the machine
on the same network without going through the server.
You can use either NetBEUI, TCP/IP, or even both as the transport protocol for SMB.
You will need to set up the IP address on the machine and the computer if you are using
TCP/IP.
NOTE: Windows XP/Windows Server 2003 does not support NetBEUI.
information on how to make SMB settings, refer to CentreWare Internet Services
chapter.
Target computers
The following computers support printing through SMB.
Connection
OS
Protocol
Windows network
Windows 95
Windows 98
Windows Me
NetBEUI
TCP/IP
Windows NT 4.0
NetBEUI
TCP/IP
Windows 2000
NetBEUI
TCP/IP
Windows XP
TCP/IP
Windows Server 2003
NOTE: NetBEUI is not recommended by Microsoft to be used as a protocol in new
networks. It is recommended that this protocol is only used in small networks where
existing legacy clients require it.
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SMBInstallation
SMB Installation
This section describes the installation procedure for using the machine on an SMB
network.
Installation Procedure
The installation procedure is as follows.
Network Communication Setup
When using NetBEUI:
Set the SMB port to [Enable] using the control panel or CentreWare Internet
Services.
When using TCP/IP:
Set the SMB port to [Enable] using the control panel or CentreWare Internet
Services. Set the IP address on the control panel.
Workstation Setup
Install the print driver on the computer.
Test Print
A print job should be submitted to make sure that the machine has been installed and
configured correctly.
Network Communication Setup
This procedure is used to set up the network communication parameters of the
machine.
At the machine, perform these steps.
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP
network.
NOTE: CentreWare Internet Services can also be used to configure the machine.
Refer to CentreWare Internet Services chapter on page 91.
First, enable the SMB port.
1. Connect the machine to the network.
2. Press the <Log In/Out> button.
3. Select [System Settings].
4. Enter the password using the numeric keypad and then select [Confirm].
5. Select [Print Settings] and then press the <Enter> button.
6. Press the <Enter> button on the [Network/Port] screen.
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6 Microsoft Networking
7. Select [SMB] by selecting [S] or [T] and then press the <Enter> button.
8. Select [Port Status] by selecting [S] or [T] and then press the <Enter> button.
9. Select [Enable] by selecting [S] or [T] and then press the <Enter> button.
If necessary, you may change the following settings for SMB:
• Transport Protocol
• Print Mode
• PJL
• TBCP Filter
Next, establish TCP/IP if you use an IP address for a network.
If IP address setting is unnecessary, press the <Login/Out> button to go to Workstation
Setup on page 67.
1. Press the <Exit> button once or twice to display the [Network/Port] screen.
2. Select [TCP/IP Settings] by selecting [T] or [S] and then press the <Enter>
button.
3. Select [Get IP Address] by selecting [T] or [S] and then press the <Enter>
button.
4. Select [DHCP/Autonet], [DHCP], [BOOTP], [RARP], or [Manual] by selecting [T]
or [S] and then press the <Enter> button.
NOTE: Use the DHCP server together with the Windows Internet Name Service
(WINS) server.
If you selected [Manual] in step 4, use the following steps to enter the IP address.
If you selected other than [Manual], press the <Login/Out> button and then go to
Workstation Setup on page 67.
1. Press the <Exit> button.
2. Select [IP Address] by selecting [T] or [S] and then press the <Enter> button.
3. Use the numeric keypad to enter the IP address in the format “xxx.xxx.xxx.xxx”.
NOTE: Press the <J> button to move to the next section. Press the <I> button to
return to the previous section.
NOTE: You cannot enter 127, 254, or 255 into the first section of the format.
4. Press the <Enter> button.
5. Press the <Exit> button.
6. Use the same steps as IP address setting to enter the subnet mask and gateway
address.
NOTE: You can enter 000, 128, 192, 224, 240, 248, 252, 254, or 255 into each section
as the values for the subnet mask.
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SMBInstallation
NOTE: You cannot enter 127, 254, or 255 into the first section of the format for the
gateway address.
7. Press the <Log In/Out> button.
NOTE: If you wish to filter access to the machine from the client computers, activate
the IP Filter. The [Filter] screen is located in the same layer as the [TCP/IP Settings]
screen.
Workstation Setup
Install the print driver on the client computer. Refer to the HTML documentation in
CentreWare Utilities CD-ROM.
Test Print
Make sure that the machine has been installed on the network correctly by submitting
a test print from a client workstation. Perform the following steps.
1. Open a document on a client workstation.
2. Select the machine as the printer.
3. Print the document on the machine and verify that it prints correctly.
4. Make sure that the print driver is installed on every workstation that will be sending
jobs to the machine.
5. Repeat the test for all workstations that will be sending jobs to the machine.
The installation process is now complete.
If the test print fails, refer to Problem Solving chapter for assistance.
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6 Microsoft Networking
Changing the Settings
This section explains how the Key Operator uses [config.txt] to change the SMB
settings.
Procedure
The steps below explain how to overwrite [config.txt] for the machine using a Windows
networked computer. You will need the following information: SMB Host Name,
Workgroup, Key Operator Name, and Key Operator Password.
1. Open [Network Neighborhood] from the Windows computer, followed by
[Workgroup] (default: Workgroup) and then the [printer].
NOTE: The default host name of the machine is FX-xxxxxx, where xxxxxx is the last
six characters of the MAC address of the machine. You can check the name by
referring to SMB Host Name on the System Settings List.
NOTE: This method does not enable printer search across subnets.
For printer search across subnets, you should set the WINS server or edit
[LMHOSTS]. For details about [LMHOSTS], refer to your Windows manual.
2. Double click the [admintool] folder.
3. For Windows 95/Windows 98/Windows Me, enter the password (SMB
Administrator Password) only. For Windows NT 4.0/Windows 2000/Windows XP,
enter the user name (SMB Administrator Name) and password (SMB
Administrator Password).
Then, click [OK]. The [admintool] folder will be opened.
NOTE: The factory default for the Key Operator Name is [admin], and the default Key
Operator Password is "x-admin". You are advised to change the name and password
from the default ones.
4. Open [config.txt] using a text editing application, for example Notepad.
NOTE: [Config.txt] can also be changed from CentreWare Internet Services.
NOTE: For more information about [config.txt], refer to Setting Format of config.txt on
page 69.
The [message.txt] file is then created inside the [admintool] folder.
6. Open [message.txt] and check that it displays the information shown in the
following table.
NOTE: If [message.txt] is not displayed, select [Refresh Status] from the [View] menu.
If an error message appears, check the information has been set correctly in
[config.txt].
7. Close [message.txt].
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Changing the Settings
8. Switch off the machine. After the display on the screen clears, switch on the
machine again.
NOTE: The changes you have made will be enabled either after switching off and on,
or after saving [config.txt] with its Reboot option set to [Yes].
Setting Format of config.txt
Item
Remarks
Value
Default
Printer Language Language to be used
English
English
Host Name
Host name of the machine
Maximum
15bytes
FX-xxxxxx
(xxxxxx: last 6
characters of the
MAC address of
the machine)
Workgroup
Name of printer workgroup
Maximum
15bytes
WORKGROUP
NetBEUI
TCP/IP
Spool
Activation of NetBEUI protocol
Activation of TCP/IP protocol
On/Off
On/Off
On
On
Activation of spool function.
Select from Disk, Memory, and Off.
If Disk is selected but not
Disk/Memory/Off Disk
recognized, Memory will be used.
Max Spool Size
The maximum receive buffer size 512–32768KB
during spooling.
Can be set in 256KB increments.
1024KB
256KB
Max Receive
Buffer Size
The maximum receive buffer size 64–1024KB
during non-spooling.
Can be set in 32KB increments.
JCL
Activation of JCL
On/Off
On
Print Mode
Set the printer language.
AUTO/PS*/PCL
AUTO
On
Auto Master
Mode
Activation of the automatic browse On/Off
master feature.
Not available when WINS server is
designated.
Encrypt
Password
Activation of the encrypt password On/Off
feature.
On
Time Zone
Set the time zone in units of
minutes.
-720 to
720minutes
0 (GMT –
Greenwich Mean
Time)
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6 Microsoft Networking
Item
Remarks
Value
Default
Daylight Saving
Set the period of summer time. Set hour-start-end
the time, date, and month for both (h-hhddmm-
the start date and end date of
summer time. For example “1–
012803–023110” will advance the
system clock by one hour at 1 a.m.
on 28th March, and go back one
hour at 2 a.m. on 31st October.
hhddmm)
Maximum
Sessions
Maximum connections of the
machine.
3–10
5
Unicode Support Enable the use of Unicode. If this Enable/Disable
is disabled then the local code,
Disable
such as shift-JIS, will be used.
DHCP
Activation of DHCP.
On/Off
Yes/No
On
Get WINS DHCP Activation of WINS DHCP.
Yes
IP Address
Set the IP address.
—
—
—
0.0.0.0
0.0.0.0
0.0.0.0
Subnet Mask
Set the subnet mask.
Set the gateway address.
Gateway
Address
WINS Primary
Server IP
Address
Set the WINS primary server IP
address.
—
—
0.0.0.0
0.0.0.0
WINSSecondary Set the WINS secondary server IP
Server IP
Address
address.
Administrator
Name
Administrator name.
Maximum
20bytes
admin
Administrator
Password
Password of Administrator.
Current setting not displayed.
Maximum
14bytes
x-admin
Location
Comments on location of machine. Maximum
48bytes
—
Reboot
Machine will reboot after editing
the [config.txt] parameter setting
file, if the reboot option is set to
[Yes].
Yes/No
No
Usually set to [No] when activated.
It will not reboot if there is an error
in the setting, even if the reboot
option is set to [Yes].
* Available only when PostScript Kit is installed.
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7 TCP/IP (LPD or Port9100)
This chapter explains how to set up the machine to print from a Windows computer
through LPD or Port9100. The following information is provided.
TCP/IP (LPD or Port9100) Environments – page 72
Network Communication Setup – page 73
Workstation Setup – page 75
Test Print – page 75
Information Checklist
Before starting these procedures, make sure that the following items are available or
have been performed.
Item
By
An existing operational network utilizing TCP/IP is required. These
procedures are not designed to install a network.
Customer
Obtain and record the following information:
• IP address
Customer
• Gateway address
• Subnet mask
• Host name
Refer to the glossary for additional information about the Gateway
Address and Subnet mask, if needed.
Test the machine to make sure that it is installed fully and functioning
correctly.
Customer
Print driver for the machine
If problems are encountered during machine setup, refer to Problem Solving chapter
for assistance.
CAUTION: Do not connect the network cable to the machine until instructed to
do so.
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7 TCP/IP (LPD or Port9100)
TCP/IP (LPD or Port9100) Environments
System configuration
As the machine supports the LPD and Port9100 protocol, you can print directly from a
Windows computer.
When printing from Windows 95/Windows 98/Windows Me computers through the LPD
port, use our TCP/IP Direct Print Utility. This tool is installed together with the print
drivers. When printing from Windows NT 4.0/Windows 2000/Windows XP/Windows
Server 2003 computers, use the OS standard LPR port.
When printing through Port9100, change the necessary settings on the computers.
The transport protocol for LPD and Port9100 can be TCP/IP.
You will also need to set up the IP address on the machine and the Windows
computers.
NOTE: Windows NT 4.0 does not support printing through Port9100.
Target computers
The following computers support printing through LPD or Port9100.
Connection
OS
Protocol
LPD port
Windows 95
TCP/IP
Windows 98
Windows Me
Windows NT 4.0
Windows 2000
Windows XP
Windows Server 2003
Mac OS X
Port9100
Windows 2000
TCP/IP
Windows XP
Windows Server 2003
NOTE: The optional PostScript Kit is required when you print from Macintosh.
TCP/IP (LPD or Port9100) Installation
This section describes how to set up the machine to use the LPD and Port9100
protocol.
Installation Procedure
There are three stages to enable printing to the machine through LPD or Port9100.
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TCP/IP (LPD or Port9100) Installation
Network Communication Setup
Enable the following ports using the control panel or CentreWare Internet Services.
• Printing through LPD: LPD port
• Printing through Port9100: Port9100 port
NOTE: CentreWare Internet Services allows more detailed settings. Refer to
CentreWare Internet Services chapter on page 91.
Workstation Setup
This requires the workstations in the networking environment to be configured to
communicate with the machine.
Test Print
A print job should be submitted to make sure that the machine has been installed and
configured correctly.
Network Communication Setup
This section describes how to set up the network communication parameters of the
machine.
At the machine, perform these steps.
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP
network.
NOTE: CentreWare Internet Services can also be used to configure the machine.
Refer to CentreWare Internet Services chapter on page 91.
First, enable the [LPD] or [Port9100] port.
1. Connect the machine to the network.
2. Press the <Log In/Out> button.
3. Select [System Settings].
4. Enter the password using the numeric keypad and then select [Confirm].
5. Select [Print Settings] and then press the <Enter> button.
6. Press the <Enter> button on the [Network/Port] screen.
7. Select [LPD] or [Port9100] by selecting [T] or [S] and then press the <Enter>
button.
8. Select [Port Status] by selecting [T] or [S] and then press the <Enter> button.
9. Select [Enable] by selecting [T] or [S] and then press the <Enter> button.
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7 TCP/IP (LPD or Port9100)
If necessary, you may change the following settings for LPD or Port9100:
• Print Mode
• PJL
• Connect Time-out
• TBCP Filter
• Port No.
Next, establish TCP/IP.
1. Press the <Exit> button once or twice to display the [Network/Port] screen.
2. Select [TCP/IP Settings] by selecting [T] or [S] and then press the <Enter>
button.
3. Select [Get IP Address] by selecting [T] or [S] and then press the <Enter>
button.
4. Select [DHCP/Autonet], [DHCP], [BOOTP], [RARP], or [Manual] by selecting [T]
or [S] and then press the <Enter> button.
NOTE: Use the DHCP server together with the Windows Internet Name Service
(WINS) server.
If you selected [Manual] in step 4, use the following steps to enter the IP address.
If you selected other than [Manual], press the <Login/Out> button and then go to
Workstation Setup on page 75.
1. Press the <Exit> button.
2. Select [IP Address] by selecting [T] or [S] and then press the <Enter> button.
3. Use the numeric keypad to enter the IP address in the format “xxx.xxx.xxx.xxx”.
NOTE: Press the <J> button to move to the next section. Press the <I> button to
return to the previous section.
NOTE: You cannot enter 127, 254, or 255 into the first section of the format.
4. Press the <Enter> button.
5. Press the <Exit> button.
6. Use the same steps as IP address setting to enter the subnet mask and gateway
address.
NOTE: You can enter 000, 128, 192, 224, 240, 248, 252, 254, or 255 into each section
as the values for the subnet mask.
NOTE: You cannot enter 127, 254, or 255 into the first section of the format for the
gateway address.
7. Press the <Log In/Out> button.
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TCP/IP (LPD or Port9100) Installation
NOTE: If you wish to filter access to the machine from the client computers, activate
the IP Filter. The [Filter] screen is located in the same layer as the [TCP/IP Settings]
screen.
Workstation Setup
Install print drivers on each client workstation that will be sending print jobs to the
machine, and map to the machine as a printer. Refer to the HTML documentation in
CentreWare Utilities CD-ROM or documentation provided with the optional PostScript
Kit.
Test Print
To make sure that the machine has been installed on the network correctly, a test print
should be submitted from a client workstation. Perform the following steps.
1. Open a document on a client workstation.
2. Select the machine as the printer to which the selected document will be sent.
3. Print the document on the machine and verify that it prints correctly.
4. Make sure that the driver is installed on every workstation that will be sending jobs
to the machine.
5. Repeat the test for all workstations that will be sending jobs to the machine.
The installation process is now complete.
If the test print fails, refer to the Problem Solving chapter for assistance.
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7 TCP/IP (LPD or Port9100)
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8 Parallel Port
This chapter explains how to set up the machine in a parallel port environment. The
following information is provided.
Parallel Port Communication Setup – page 78
Workstation Setup – page 79
Test Print – page 79
Information Checklist
Before starting the parallel port installation procedures, make sure that the following
items are available or have been performed.
Item
By
IEEE1284 Parallel Port Cable
Customer
Customer
Test the machine to make sure that it is installed fully and functioning
correctly.
Print driver for the machine
Customer
NOTE: The installation procedures will install the machine on the parallel port of the
host workstation. The procedures are not intended to connect the host workstation to
other workstations.
If problems are encountered during the installation of the machine, refer to Problem
Solving chapter for assistance.
CAUTION: Do not connect the parallel port cable to the machine until instructed
to do so.
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8 Parallel Port
Parallel Port Environment
System configuration
The machine can be connected directly to the parallel port of a host workstation. A
document file can be sent from the host workstation via the parallel port to the machine
for printing. Other workstations can be connected via a network to the host workstation.
Each workstation has a queue that can hold a number of files.
The document file is sent from the queue in the workstation to the queue in the host
workstation, and then onto the queue in the machine to be printed.
Target computers
The following computers support printing through the parallel port.
• Windows 95/Windows 98/Windows Me
• Windows NT 4.0/Windows 2000/Windows XP/Windows Server 2003
Parallel Port Installation
Follow these procedures to install and use the machine on the parallel port.
Installation Procedure
There are three stages required to install the machine on a parallel port.
Parallel Port Communication Setup
This requires the machine to be set up for parallel port printing.
Workstation Setup
This requires the workstation to be configured to print to the machine.
Test Print
A print job should be submitted to make sure that the machine has been installed and
configured correctly.
Parallel Port Communication Setup
Connect the machine and the computer with an IEEE1284 Parallel Port Cable.
1. Insert the interface cable connector into the parallel interface connector of the
machine and secure it using the wire clips on both sides.
2. Connect the other end of the interface cable connector to the computer.
3. Switch on the computer.
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Parallel Port Installation
4. Switch on the machine.
Next, enable the Parallel port.
NOTE: CentreWare Internet Services can also be used to configure the machine.
Refer to the CentreWare Internet Services chapter.
1. Press the <Log In/Out> button.
2. Select [System Settings].
3. Enter the password using the numeric keypad and then select [Confirm].
4. Select [Print Settings] and then press the <Enter> button.
5. Press the <Enter> button on the [Network/Port] screen.
6. Select [Parallel] by selecting [T] or [S] and then press the <Enter> button.
7. Select [Port Status] by selecting [T] or [S] and then press the <Enter> button.
8. Select [Enable] by selecting [T] or [S] and then press the <Enter> button.
Depending on your requirements, change the following communication parameters on
the machine.
• Print Mode
• PJL
• Auto Eject Time
• Adobe Protocol
• Bi-directional
NOTE: Adobe Protocol can be set when the PostScript Kit (optional) has been
installed.
NOTE: Except for Bi-directional, there is no need to change the default setting of the
other items for normal use. However, it may be necessary to make changes
depending on the OS of each computer.
9. Press the <Log In/Out> button.
Workstation Setup
Perform the following steps.
1. Refer to the HTML documentation on the CentreWare Utilities CD-ROM, and
install the drivers for the machine on all the workstations that will be sending jobs
to the machine.
2. Continue with Test Print on page 79.
Test Print
To make sure that the machine has been installed on the parallel port correctly, submit
a test print from a client workstation. Perform the following steps.
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8 Parallel Port
1. Open a document on a workstation.
2. Select the machine as the printer to which the document will be sent.
3. Print the selecter document on the machine and verify that it prints correctly.
4. Repeat the test for all workstations that will be sending jobs to the machine.
The installation process is now complete.
If the test print fails, refer to the Problem Solving chapter for assistance.
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9 USB Port
This chapter explains how to set up the machine in a USB port environment. The
following information is provided.
USB Port Communication Setup – page 83
Workstation Setup – page 83
Test Print – page 84
Information Checklist
Before starting the USB port installation procedures, make sure that the following items
are available or have been performed.
Item
By
USB Cable
Customer
Customer
Test the machine to make sure that it is installed fully and functioning
correctly.
Print driver for the machine
Customer
NOTE: The installation procedures will install the machine on the USB port of the host
workstation. The procedures are not intended to connect the host workstation to other
workstations.
If problems are encountered during the installation of the machine, refer to the Problem
Solving chapter for assistance.
CAUTION: Do not connect the USB cable to the machine until instructed to do so.
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9 USB Port
USB Port Environment
System configuration
The machine can be connected directly to the USB port of a host workstation. A
document file can be sent from the host workstation via the USB port to the machine
for printing. Other workstations can be connected via a network to the host workstation.
Each workstation has a queue that can hold a number of files.
The document file is sent from the queue in the workstation to the queue in the host
workstation, and then onto the queue in the machine to be printed.
Target computers
The following computers support printing through the USB port.
• Windows 2000/Windows XP/Windows Server 2003
• Mac OS X 10.2.x
NOTE: The optional PostScript Kit is required when you print from Macintosh.
USB Port Installation
Follow these installation procedures for using the machine on a USB port.
Installation Procedure
There are three stages required to install the machine on a USB port.
USB Port Communication Setup
This requires the machine to be set up for USB port printing.
Workstation Setup
This requires the workstation to be configured to print to the machine.
Test Print
A print job should be submitted to make sure that the machine has been installed and
configured correctly.
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USB Port Installation
USB Port Communication Setup
This section describes how to set up USB communication on the machine. The
following parameters can be set depending on your requirements. These setups must
be done without the USB cable connected.
Enable the USB port.
NOTE: CentreWare Internet Services can also be used to configure the machine.
Refer to CentreWare Internet Services chapter on page 91.
1. Press the <Log In/Out> button.
2. Select [System Settings].
3. Enter the password using the numeric keypad and then select [Confirm].
4. Select [Print Settings] and then press the <Enter> button.
5. Press the <Enter> button on the [Network/Port] screen.
6. Select [USB] by selecting [T] or [S] and then press the <Enter> button.
7. Select [Port Status] by selecting [T] or [S] and then press the <Enter> button.
8. Select [Enable] by selecting [T] or [S] and then press the <Enter> button.
If necessary, you may change the following settings.
• Auto Eject Time
• Print Mode
• PJL
• Adobe Protocol
NOTE: Adobe Protocol can be set when the PostScript Kit (optional) has been
installed.
9. Press the <Log In/Out> button.
Workstation Setup
Before starting Workstation Setup, make sure that the USB cable is disconnected from
the computer.
Then perform the following steps.
1. Refer to the HTML documentation in CentreWare Utilities CD-ROM or
documentation provided with the optional PostScript Kit, and install the print
drivers for the machine on all the workstations that will be sending jobs to the
machine.
2. Continue with Test Print on page 84.
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9 USB Port
Test Print
To make sure that the machine has been installed on the USB port correctly, submit a
test print from a client workstation. Perform the following steps.
1. Open a document on a workstation.
2. Select the machine as the printer to which the document will be sent.
3. Print the selected document on the machine and verify that it prints correctly.
4. Repeat the test for all workstations that will be sending jobs to the machine.
The installation process is now complete.
If the test print fails, refer to the Problem Solving chapter for assistance.
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10 IPP (Internet Printing Protocol)
This chapter explains how to set up the machine to operate in an IPP (Internet Printing
Protocol) environment. The following information is provided.
Network Communication Setup – page 87
Workstation Setup – page 88
Test Print – page 88
Information Checklist
Before starting the IPP installation procedures, make sure that the following items are
available or have been performed.
Item
By
An existing operational TCP/IP network is required. These procedures
are not designed to install a network.
Customer
Obtain and record the following information:
• IP address
Customer
• Gateway address
• Subnet mask
• Host name
Refer to the glossary for additional information about the Gateway
Address and Subnet mask, if needed.
Test the machine to make sure that it is installed fully and functioning
correctly.
Customer
Print driver for the machine
If problems are encountered during the installation of the machine, refer to Problem
Solving chapter for assistance.
CAUTION: Do not connect the network cable to the machine until instructed to
do so.
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10 IPP (Internet Printing Protocol)
IPP Environment
System configuration
The machine supports Internet Printing Protocol (IPP). As Windows 2000/Windows XP/
Windows Me/Windows Server 2003 are installed with the client software needed to
output to an IPP printer, you can specify this printer using the Add Printer Wizard. Using
IPP, you can print to a remote printer through the Internet or intranet.
The transport protocol for IPP can be TCP/IP.
Target computers
The following computers support IPP.
Connection
OS
Protocol
TCP/IP
Windows 2000
Windows XP
TCP/IP
Windows Server 2003
Windows Me
NOTE: For Internet printing from a Windows Me computer, the IPP port should be
installed. For the IPP port installation, see the Windows Me documentation.
IPP Installation
Follow these procedures for installing and using the machine in an IPP environment.
Installation Procedure
There are three stages.
Network Communication Setup
This requires the machine to be set up for IPP.
Workstation Setup
This requires the workstation to be configured to print to the machine.
Test Print
A print job should be submitted to make sure that the machine has been installed and
configured correctly.
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IPPInstallation
Network Communication Setup
This section describes how to set up the network communication parameters of the
machine.
At the machine, perform these steps.
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP
network.
NOTE: CentreWare Internet Services can also be used to configure the machine.
Refer to the CentreWare Internet Services chapter.
Initially, enable the IPP port.
1. Connect the machine to the network.
2. Press the <Log In/Out> button.
3. Select [System Settings].
4. Enter the password using the numeric keypad and then select [Confirm].
5. Select [Print Settings] and then press the <Enter> button.
6. Press the <Enter> button on the [Network/Port] screen.
7. Select [IPP] by selecting [T] or [S] and then press the <Enter> button.
8. Select [Port Status] by selecting [T] or [S] and then press the <Enter> button.
9. Select [Enable] by selecting [T] or [S] and then press the <Enter> button.
If necessary, you may change the following settings.
• Print Mode
• PJL
• Access Control
• DNS
• ADD Port No.
• Connect Time-Out
• TBCP Filter
Next, establish TCP/IP.
1. Press the <Exit> button once or twice to display the [Network/Port] screen.
2. Select [TCP/IP Settings] by selecting [T] or [S] and then press the <Enter>
button.
3. Select [Get IP Address] by selecting [T] or [S] and then press the <Enter>
button.
4. Select [DHCP/Autonet], [DHCP], [BOOTP], [RARP], or [Manual] by selecting [T]
or [S] and then press the <Enter> button.
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NOTE: Use the DHCP server together with the Windows Internet Name Service
(WINS) server.
If you selected [Manual] in step 4, use the following steps to enter the IP address.
If you selected other than [Manual], press the <Login/Out> button and then go to
Workstation Setup on page 88.
1. Press the <Exit> button.
2. Select [IP Address] by selecting [T] or [S] and then press the <Enter> button.
3. Use the numeric keypad to enter the IP address in the format “xxx.xxx.xxx.xxx”.
NOTE: Press the <J> button to move to the next section. Press the <I> button to
return to the previous section.
NOTE: You cannot enter 127, 254, or 255 into the first section of the format.
4. Press the <Enter> button.
5. Press the <Exit> button.
6. Use the same steps as IP address setting to enter the subnet mask and gateway
address.
NOTE: You can enter 000, 128, 192, 224, 240, 248, 252, 254, or 255 into each section
as the values for the subnet mask.
NOTE: You cannot enter 127, 254, or 255 into the first section of the format for the
gateway address.
7. Press the <Log In/Out> button.
NOTE: If you wish to filter access to the machine from the client computers, activate
the IP Filter. The [Filter] screen is located in the same layer as the [TCP/IP Settings]
screen.
Workstation Setup
For each client workstation that will be sending print jobs to the machine, install the print
drivers for the machine, and map to the machine as a printer. Refer to the HTML
documentation in CentreWare Utilities CD-ROM, for additional information.
Test Print
To make sure that the machine has been installed on the network correctly a test print
should be submitted from a client workstation. Perform the following steps.
1. Open a document on a client workstation.
2. Select the machine as the printer to which the selected document will be sent.
3. Print the document on the machine and verify that it prints correctly.
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4. Make sure that the driver is installed on every workstation that will be sending jobs
to the machine.
Repeat the test for all workstations that will be sending jobs to the machine.
The installation process is now complete.
If the test print fails, refer to the Problem Solving chapter. for assistance.
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11 CentreWare Internet Services
This chapter explains how to enable and use the CentreWare Internet Services feature
of the machine. The following information is provided.
CentreWare Internet Services Environments – page 92
Using CentreWare Internet Services to Configure Settings on the Machine – page 95
E-mail – page 103
HTTP – page 104
Information Checklist
Before enabling the CentreWare Internet Services feature, make sure that the
following items are available or have been performed.
Item
By
An existing operational workstation with TCP/IP Internet or Intranet
accessibility is required. These procedures are not intended to install
the TCP/IP stack itself.
Customer
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Item
By
Obtain and record the following information:
• A Unique IP Address
Customer
• Gateway Address
• Subnet Mask
Refer to the glossary for additional information about the Gateway
Address and Subnet Mask, if needed.
Test the machine to make sure that it is installed fully and functioning Customer
correctly.
If problems are encountered during the installation of the machine, refer to the Problem
Solving chapter for assistance.
CentreWare Internet Services Environments
CentreWare Internet Services uses the embedded HTTP Server on the machine. This
allows communication with the machine through a Web browser with access to the
Internet or intranet. By entering the internet address of the machine as the URL
(Universal Resource Locator) in the browser, direct access to the machine is available.
CentreWare Internet Services allows you to make not only the same basic settings as
from the control panel, but to also make more specialized settings for the machine.
Many of the features available within Internet Services will require an user name and
password. The default user name is “admin” and the default password is “x-admin”. A
user will only be prompted for an admin name and password once in a single browser
session.
System Configuration
To use CentreWare Internet Services, you need to enable TCP/IP on the machine.
Target Computers
The OS and browsers that can be used for CentreWare Internet Services are as
follows.
OS
Browsers
Windows 98SE
Windows Me
Windows NT4.0
Internet Explorer 5.5 SP2,
Internet Explorer 6.0 SP1
Netscape 7
NOTE: Activating two or more browsers
could produce unexpected results.
Windows 2000
Internet Explorer 5.5 SP2,
Internet Explorer 6.0 SP1
Netscape 7.1
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OS
Browsers
Windows XP
Internet Explorer 6.0 SP1
Netscape 7.1
Windows Server 2003
Mac OS 8.x, 9.x
Internet Explorer 6.0 SP1
Netscape 7.1
Internet Explorer 5.1
Netscape 7.02
Mac OS X 10.2.6
Internet Explorer 5.2
Netscape 7.02
CentreWare Internet Services Installation
This section describes the settings required to use CentreWare Internet Services.
Installation Procedure
There are two stages required to enable CentreWare Internet Services.
Network Communication Setup
This requires the machine to be set up for CentreWare Internet Services.
Test Access
To make sure that CentreWare Internet Services has been set up correctly, you should
access CentreWare Internet Services.
Network Communication Setup
Use this procedure to set up the network communication parameters of the machine.
At the machine, perform these steps.
First, enable the Internet Services port.
1. Connect the machine to the network.
2. Press the <Log In/Out> button.
3. Select [System Settings].
4. Enter the password using the numeric keypad and then select [Confirm].
5. Select [Print Settings] and then press the <Enter> button.
6. Press the <Enter> button on the [Network/Port] screen.
7. Select [Internet Services] by selecting [T] or [S] and then press the <Enter>
button.
8. Select [Port Status] by selecting [T] or [S] and then press the <Enter> button.
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9. Select [Enable] by selecting [T] or [S] and then press the <Enter> button.
Next, establish TCP/IP.
1. Press the <Exit> button once or twice to display the [Network/Port] screen.
2. Select [TCP/IP Settings] by selecting [T] or [S] and then press the <Enter>
button.
3. Select [Get IP Address] by selecting [T] or [S] and then press the <Enter>
button.
4. Select [DHCP/Autonet], [DHCP], [BOOTP], [RARP], or [Manual] by selecting [T]
or [S] and then press the <Enter> button.
NOTE: Use the DHCP server together with the Windows Internet Name Service
(WINS) server.
If you selected [Manual] in step 4, use the following steps to enter the IP address.
If you selected other than [Manual], press the <Login/Out> button and then go to Test
Access on page 94.
1. Press the <Exit> button.
2. Select [IP Address] by selecting [T] or [S] and then press the <Enter> button.
3. Use the numeric keypad to enter the IP address in the format “xxx.xxx.xxx.xxx”.
NOTE: Press the <J> button to move to the next section. Press the <I> button to
return to the previous section.
NOTE: You cannot enter 127, 254, or 255 into the first section of the format.
4. Press the <Enter> button.
5. Press the <Exit> button.
6. Use the same steps as IP address setting to enter the subnet mask and gateway
address.
NOTE: You can enter 000, 128, 192, 224, 240, 248, 252, 254, or 255 into each section
as the values for the subnet mask.
NOTE: You cannot enter 127, 254, or 255 into the first section of the format for the
gateway address.
7. Press the <Log In/Out> button.
NOTE: If you wish to filter access to the machine from the client computers, activate
the IP Filter. The [Filter] screen is located in the same layer as the [TCP/IP Settings]
screen.
Test Access
Follow the steps below to access CentreWare Internet Services.
1. At a client workstation on the network, launch an internet browser.
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2. In the URL field, enter "http://" followed by the internet address of the machine.
Then press the <Enter> key on the keyboard.
Example: If the internet address is vvv.xxx.yyy.zzz, enter the following in the URL field:
http://vvv.xxx.yyy.zzz
If the Port number is set, append that to the internet address as follows. In this
example, the port number is 80.
http://vvv.xxx.yyy.zzz:80
3. Verify that the home page of CentreWare Internet Services is displayed.
The CentreWare Internet Services installation process is now completed.
If the test fails, refer to Problem Solving chapter for assistance.
NOTE: When your access to CentreWare Internet Services is encrypted,
enter “https://” followed by the internet address, instead of “http://”.
Using CentreWare Internet Services to Configure Settings on
the Machine
This section provides the full listing of the items that can be set for each port through
CentreWare Internet Services.
Refer to the CentreWare Internet Services chapter of the User Guide for more
information. Select [Properties] > [Port Settings] to enable/disable each port.
NOTE: The following items display only if the port is activated. To activate a port
through CentreWare Internet Services, select [Port Status], and then the required port.
E-mail – page 103
HTTP – page 104
Ethernet
This page allows you to configure the Ethernet settings for the following options.
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1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Port Settings]
folder.
3. Select [Ethernet].
4. Set up the following options to be displayed in the frame.
• Ethernet Settings
NOTE: For more information about the options, refer to Properties in the CentreWare
Internet Services chapter of the User Guide.
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password, then select [OK].
NOTE: The default user ID is "admin" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
Parallel
This page allows you to configure the parallel port settings for the following options.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Port Settings]
folder.
3. Select [Parallel].
4. Set up the following options to be displayed in the frame.
• Bi-directional Communication
• Auto Eject Time
• Adobe Communication Protocol (Only available when the optional PostScript Kit is
installed.)
NOTE: For more information about the options, refer to Properties in the CentreWare
Internet Services chapter of the User Guide.
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password, then select [OK].
NOTE: The default user ID is "admin" and the default password is "x-admin".
USB
This page allows you to configure the USB settings for the following options.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
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2. In the [Properties] frame, select the plus symbol [+] to the left of the [Port Settings]
folder.
3. Select [USB].
4. Set up the following options to be displayed in the frame.
• Auto Eject Time
• Adobe Communication Protocol (Only available when the optional PostScript Kit is
installed.)
NOTE: For more information about the optionss, refer to Properties in the CentreWare
Internet Services chapter of the User Guide.
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password, then select [OK].
NOTE: The default user ID is "admin" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
EtherTalk
This is only available when the optional PostScript Kit is installed. This page allows you
to configure the EtherTalk settings.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [EtherTalk].
4. Set up the following options to be displayed in the frame.
• Printer Name
• Zone Name
• Printer Type
NOTE: For more information about the options, refer to Properties in the CentreWare
Internet Services chapter of the User Guide.
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password, then select [OK].
NOTE: The default user ID is "admin" and the default password is "x-admin".
SMB (Microsoft Networking)
This page allows you to configure the SMB settings for the following options.
NOTE: Some settings on this page will only be available after you reboot the machine
from CentreWare Internet Services, or after the machine is switched off and on.
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1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [SMB].
4. Set up the following options to be displayed in the frame.
• Workgroup
• Host Name
• Administrator Name
• Administrator Password
• Re-enter Password
• Maximum Sessions
• TBCP Filter (Only available when the optional PostScript Kit is installed.)
• Unicode Support
• Auto Master Mode
• Encrypt Password
NOTE: For more information about the options, refer to Properties in the CentreWare
Internet Services chapter of the User Guide.
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password, then select [OK].
NOTE: The default user ID is "admin" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
NetWare
This page allows you to configure the NetWare settings for the following options.
NOTE: Some settings on this page will only be available after you reboot the machine
from CentreWare Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [NetWare].
4. Set up the following options to be displayed in the frame.
• Host Name
• Active Mode
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• File Server Name
• Polling Interval
• Number of Searches
• Password
• Re-enter Password
• TBCP Filter (Only available when the optional PostScript Kit is installed.)
• Tree Name
• Context Name
• Transport Protocol
• Frame Type
• Network Address
• SLP
• Active Discovery
NOTE: For more information about the options, refer to Properties in the CentreWare
Internet Services chapter of the User Guide.
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password, then select [OK].
NOTE: The default user ID is "admin" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
TCP/IP
This page allows you to configure the following TCP/IP settings.
NOTE: Some settings on this page will only be available after you reboot the machine
from CentreWare Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [TCP/IP].
4. Set up the following options to be displayed in the frame.
• Host Name
• Get IP Address
• IP Address
• Subnet Mask
• Gateway Address
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• Get DNS Address
• DNS Address 1–3
• DNS Name
• Generate Domain Search List Automatically
• Domain Name 1–3
• Connection Time-Out
• Dynamic DNS Update
• Get WINS Server Address
• Primary WINS Server Address
• Secondary WINS Server Address
• IP Filter
NOTE: For more information about the options, refer to Properties in the CentreWare
Internet Services chapter of the User Guide.
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password, then select [OK].
NOTE: The default user ID is "admin" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
LPD
This page allows you to configure the LPD settings for the following options.
NOTE: Some settings on this page will only be available after you reboot the machine
from CentreWare Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [LPD].
4. Set up the following options to be displayed in the frame.
• Port Number
• TBCP Filter (Only available when the optional PostScript Kit is installed.)
• Connection Time-Out
NOTE: For more information about the options, refer to Properties in the CentreWare
Internet Services chapter of the User Guide.
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password, then select [OK].
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NOTE: The default user ID is "admin" and the default password is "x-admin".
SNMP
This page allows you to configure the SNMP settings for the following options.
NOTE: Some settings on this page will only be available after you reboot the machine
from CentreWare Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [SNMP].
4. Set up the following options to be displayed in the frame.
• Community Name (Read Only)
• Community Name (Read/Write)
• Community Name (Trap Notification)
• Key Operator
NOTE: For more information about the options, refer to Properties in the CentreWare
Internet Services chapter of the User Guide.
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password, then select [OK].
NOTE: The default user ID is "admin" and the default password is "x-admin".
IPP
This page allows you to configure the IPP settings for the following options.
NOTE: Some settings on this page will only be available after you reboot the machine
from CentreWare Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [IPP].
4. Set up the following options to be displayed in the frame.
• Port Number
• Add Port No.
• TBCP Filter (Only available when the oprional PostScript Kit is installed.)
• Administrator Mode
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• DNS
• Connection Time-Out
NOTE: For more information about the options, refer to Properties in the CentreWare
Internet Services chapter of the User Guide.
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password, then select [OK].
NOTE: The default user ID is "admin" and the default password is "x-admin".
Port9100
This page allows you to configure the Port9100 settings for the following options.
NOTE: Some settings on this page will only be available after you reboot the machine
from CentreWare Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [Port9100].
4. Set up the following options to be displayed in the frame.
• Port Number
• TBCP Filter (Only available when the optional PostScript Kit is installed.)
• Connection Time-Out
NOTE: For more information about the options, refer to Properties in the CentreWare
Internet Services chapter of the User Guide.
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password, then select [OK].
NOTE: The default user ID is "admin" and the default password is "x-admin".
UPnP
This page allows you to configure the UPnP settings for the following options.
NOTE: Some settings on this page will only be available after you reboot the machine
from CentreWare Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Port Settings]
folder.
3. Select [UPnP].
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4. Set up the following option to be displayed in the frame.
• Port Number
NOTE: For more information about the options, refer to Properties in the CentreWare
Internet Services chapter of the User Guide.
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password, then select [OK].
NOTE: The default user ID is "admin" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
E-mail
This page allows you to configure the E-mail settings for the following options.
NOTE: Some settings on this page will only be available after you reboot the machine
from CentreWare Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [E-mail].
4. Set up the following options to be displayed in the frame.
• POP3 Server Address (Specify when the machine sends the E-mail using the POP
before SMTP feature.)
• Max. no. of pages for Split Send
• POP User Name (Specify when the machine sends the E-mail using the POP before
SMTP feature.)
• POP User Password (Specify when the machine sends the E-mail using the POP
before SMTP feature.)
• Re-enter Password
• SMTP Send Authentication – POP before SMTP
• SMTP Server Address or Host Name. If Host Name is used, ensure that the DNS
setting is correct. The DNS setting can be accessed from [Properties] > [Protocol
Settings] > [TCP/IP].
NOTE: For more information about the options, refer to Properties in the CentreWare
Internet Services chapter of the User Guide.
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password, then select [OK].
NOTE: The default user ID is "admin" and the default password is "x-admin".
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7. When the reboot message appears, select [Reboot].
HTTP
This page allows you to configure the HTTP settings for the following options.
NOTE: Some settings on this page will only be available after you reboot the machine
from CentreWare Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [HTTP].
4. Set up the following options to be displayed in the frame.
• Port Number
• Maximum Sessions
• Connection Time-Out
NOTE: For more information about the options, refer to Properties in the CentreWare
Internet Services chapter of the User Guide.
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password, then select [OK].
NOTE: The default user ID is "admin" and the default password is "x-admin".
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This chapter describes how to set up the E-mail feature of the machine. The following
information is provided.
Installation Procedure – page 107
Network Communications Setup – page 107
Test E-mail – page 109
E-mail Overview
This section provides an overview of the settings for Scan to E-mail and Mail Notice
Service features.
These features are available when the optional Scan to Email Kit is installed.
Scan to E-mail
You can send the scanned documents as an E-mail attachment to one or more E-mail
address destinations. You can select the format of the scanned data to be TIFF or PDF.
Mail Notice Service
This feature enables you to set the machine to send E-mail to specified addresses
about machine errors and print requests rejected by the filtering features.
Information Checklist
Before installing the feature, make sure that the following items are available or have
been performed.
Item
By
An existing operational network utilizing TCP/IP is required. These
procedures are not designed to install a network.
Customer
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Item
By
Obtain and record the following information:
• IP address
Customer
• Gateway address
• Subnet mask
• Machine host name
• Machine e-mail account
• SMTP server address or SMTP server name
• POP3 server address or POP3 server name
• DNS server name (if mail server names are used instead of mail server
addresses)
Refer to the Glossary for additional information about the Gateway
Address and Subnet mask, if needed.
Set up the mail server and E-mail accounts.
Customer
Customer
Test the machine to make sure that it is installed fully and functioning
correctly.
Install the Scan to Email Kit.
Customer
NOTE: You must have an Internet Service Provider if you wish to acquire an E-mail
account through ISP.
If problems are encountered during machine setup, refer to the Problem Solving
chapter for assistance.
E-mail Environments
System Requirements
The following options are required for the machine.
• Scan to Email Kit
• The machine is connected to the network using TCP/IP.
• The environment allows the sending and receiving of E-mail.
Item
Correspondent Specifications
ITU-T Recommendations
E-mail format
DSN function
MDN function
SMTP
ITU-T T.37, T.30, F.185 and E.164
RFC2304, RFC2305
RFC1891, 1894
RFC2298
RFC821, 822, 1869
RFC1939
POP3
MIME version
Version1.0 (RFC2049)
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NOTE: A file may not print if the format differs from those in the above table.
NOTE: It is recommended to use Microsoft Outlook Express 5.5/6.0 or Netscape 7 as
an E-mail software.
E-mail Installation
This section describes how to enable the E-mail feature.
Installation Procedure
To use the E-mail feature, configure the following settings through CentreWare Internet
Services.
Network Communication Setup
For more information, refer to Network Communications Setup on page 107.
NOTE: Before using CentreWare Internet Services, set the IP address for the
machine.
Test Mail
The E-mail job should be submitted to make sure that the machine has been installed
and configured correctly.
Network Communications Setup
Use this procedure to set up the network communication parameters of the machine.
At the machine, perform these steps.
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP
network.
NOTE: Some settings will only be available after you reboot the machine from
CentreWare Internet Services, or after the machine is switched off and on.
First, set the following items.
1. At the CentreWare Internet Services home page for the machine, select the
NOTE: For more information about how to access the home page, refer to
CentreWare Internet Services chapter on page 91.
2. In the [Properties] frame, select [Machine Details].
3. Enter the required E-mail address in [Administrator E-mail Address].
4. Select [Apply New Settings].
5. Enter the user ID and password, then select [OK].
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NOTE: The default user ID is "admin" and the default password is "x-admin".
6. When the reboot message appears, select [Reboot].
7. In the [Properties] frame, select [Port Status].
8. Check [Enable] for [Send E-mail] and [Mail Notice Service]
9. Select [Apply New Settings].
10. When the reboot message appears, select [Reboot].
Next, set the E-mail feature.
1. At the CentreWare Internet Services home page for the machine, select the
NOTE: For more information about how to access the home page, refer to
CentreWare Internet Services chapter on page 91.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [E-mail]
4. Set the following items.
– POP3 Server Address or Host Name. Ensure that the DNS setting is correct if
a POP3 server host name is used instead of the IP address. The DNS setting
can be accessed from Properties > Protocol Settings > TCP/IP.
– Max. no. of pages for Split Send
– POP User Name
– POP User Password
– Re-enter Password
– SMTP Send Authentication – POP before SMTP
– SMTP Server Address or Host Name. Ensure that the DNS setting is correct if
a SMTP server host name is used instead of the IP address. The DNS setting
can be accessed from Properties > Protocol Settings > TCP/IP.
NOTE: Specify [POP3 Server Address], [POP User Name], and [POP User Password]
when the machine sends the E-mail using the "POP before SMTP" Authentication
feature.
5. Select [Apply New Settings].
6. When the reboot message appears, select [Reboot].
Finally, set the optional Mail Notice Service feature.
1. At the CentreWare Internet Services home page for the machine, select the
NOTE: For more information about how to access the home page, refer to
CentreWare Internet Services chapter on page 91.
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E-mailInstallation
2. In the [Properties] frame, select [Mail Notice Settings].
3. Set the following items.
– Notice Frequency - This setting specifies the frequency of sending the status of
an e-mail to members of the Mail Recipient list.
– Notice Day (Weekly) -- Specifies the day of the week that e-mails are sent if the
Notice Frequency is set to Weekly.
– Notice Date (Monthly) -- Specifies the date when the e-mails are sent if the Notice
Frequency is set to monthly.
– Notice Time -- Specifies the time of day to send the e-mail notice.
– IP Reject Frequency -- Specifies the number of rejections before sending an e-
mail notice to users whose IP addresses are not registered in the permitted
addresses list.
– Domain Reject Frequency -- Specifies the number of rejections before sending
an e-mail notice to users whose domains are not registered in the permitted
domains list.
– Next Notice Date -- Displays the next transmission date.
– Recipient Mail Address -- Specifies up to three recipient e-mail addresses for mail
notices.
– Regular Notice
– IP Reject Notice
– Domain Reject Notice
4. Select [Apply New Settings]
Test E-mail
Follow the steps below to test e-mail.
1. Load the documents.
2. Press the <E-Mail> button to select the features.
3. Specify the destination using the numeric keypad on the control panel.
4. Press the <Start> button.
The document will be scanned and converted to the format that you specified. Then it
will be sent as an E-mail attachment.
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13 Problem Solving
This chapter contains problem solving procedures and how to seek further assistance.
For more information, refer to the following.
Problems using a UNIX Environment – page 119
Problem using CentreWare Internet Services – page 125
Problem using Mail Notice Service – page 127
Problem Solving Procedures
This section enables you to identify the steps to solve problems relating to the network
functions of the machine. Use the following steps to identify and solve the problem. If
the problem is not network related, refer to the User Guide for corrective action.
1. Resolve any local copier or fax problems first. Perform the corrective action that is
recommended by the User Guide. Do not attempt to resolve a network problem if
the local copier and fax functions are not operating correctly.
2. Check that the machine has power and it is switched on.
3. Check that the network cable is connected to the machine.
4. Check that the network cable is connected to the workstation.
5. Check that the correct print driver for the machine is selected at the workstation.
6. Check that the software application being used to send print jobs is set up
correctly.
7. If one workstation is not printing/faxing, then re-install the print driver on the
workstation.
8. Call the local Xerox Welcome Center, where a representative will assist in the
diagnosis and solution of the problem.
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13 Problem Solving
Problems using a NetWare Environment
This section explains what to do when problems occur while using NetWare. The
causes, confirmation methods, and actions are as follows. If a problem still exists after
page 111 to seek further assistance.
When the required printing result is not obtained – page 116
When there is no notification of error – page 117
When printing fails
*: For setting and confirmation methods, refer to the NetWare online documentation.
Cause
Confirmation Method
Action
A network component does
not conform to the automatic light is on, in the network
Check that the data link port Set the machine to the frame
type specified for the file
setting of the frame type.
component connected to the server to be connected.
machine. Then check that
frame types of the file server
are unified in the network.
A control character or an
Check whether the machine Initialize the NV memory from
equal sign (=) was used in a is activated with the entered the control panel of the
printer name.
name.
machine, then specify a
printer name with characters
other than control characters
or the equal sign (=).
A fault occurred on the
network between the client
and the machine.
Use NWADMIN to check
whether the target printer
object is viewed.
Replace the network cable
between the client and the
machine.
The user name or group
name of the print job is not
registered in the print queue. whether the user name or
group name of the job has
Use NWADMIN or
PCONSOLE to check
<Action -1>
Re-send the print job to a
print queue in which the user
name or group name has
been registered correctly.
been registered in the print
queue.
<Action -2>
Use NWADMIN or
PCONSOLE to register a
user name or group name of
the job in the print queue.*
Print jobs cannot be sent to
the print queue.
Use NWADMIN or
Use NWADMIN or
PCONSOLE to check
whether the Allow Users To
Submit Print Jobs option is
set to Yes.*
PCONSOLE to set the Allow
Users to Submit Print Jobs to
Yes.*
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Problems using a NetWare Environment
Cause
Confirmation Method
Action
The user name or group
Use NWADMIN or
<Action -1>
name of the job is not defined PCONSOLE to check
Re-send the print job to a
print queue in which the user
name or group name has
been registered correctly.*
in the print server.
whether the user name or
group name of the job is
registered in the target print
server.*
<Action -2>
Use NWADMIN or
PCONSOLE to register the
user name or group name of
the job in the print server.*
The print job is in a print
Use NWADMIN or
<Action -1>
queue that is not assigned to PCONSOLE to check
Re-send the print job to the
print queue assigned to the
machine.*
the machine.
whether the machine is
assigned to the print queue.
<Action -2>
Use NWADMIN or
PCONSOLE to assign the
target queue to the machine.*
The number of print queues
assigned exceeds the
maximum number that the
machine can support.
Use NWADMIN or
PCONSOLE to check
whether the required print
queue is assigned to the
machine.*
Re-send the print job to the
print queue assigned to the
machine.*
No slave file server is
Use PCONSOLE to check
Use PCONSOLE to register a
specified (bindery mode).
whether a slave file server is slave file server.*
registered.*
Incorrect printer type.
Use PCONSOLE to check
the printer type.*
Use PCONSOLE to specify
[Remote Parallel, LPT1].
Then reboot the machine.*
The setting for the slave file
server is incorrect (bindery
mode).
Use PCONSOLE to check
the setting.*
Use PCONSOLE to specify
the correct setting.*
The actual number of the
page of the print job is
different from the page
number set in the machine.
Use NWADMIN or
PCONSOLE to check
whether the starting paper
<Action -1>
Use NWADMIN or
PCONSOLE to match the
number is the same as that of [Starting paper] number with
the print job.*
the paper number of the print
job.*
<Action -2>
Use PCONSOLE to stop the
print job. When the paper
number is invalid, change the
number, then re-send the
print job to the print queue.
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13 Problem Solving
Cause
Confirmation Method
Action
The data format of the print
job does not match the print
environment setting of the
client.
When printing a binary file in
the PostScript language,
make TBCP valid in the
machine. If using Windows
on the client, disable Ctrl-D.
For details, refer the
–
Windows PRINTER.WRI file.
The IPX checksum is set to
an invalid level.
Use the Set command on the Enter the following command
file server console to check on the file server console to
whether the IPX checksum is set the IPX checksum to level
set to level 0 or 2.
1.
Set Enable IPX Checksum =
x (x: 1)
The NCP packet signature is Use the Set command on the Enter the following command
set to an invalid level.
file server console to check
whether the NCP packet
signature is set to level 0 or
3.
on the file server console to
set the NCP packet signature
to level 1, and then restart the
file server.
set NCP Packet Signature
Option = x (x: 1)
The connected server is set
over the router when using
TCP/IP.
Check whether the router can When the router cannot use
use multi-cast.
multi-cast, install the
NetWare5 server in the same
network using TCP/IP. Then
describe the address over the
router in the
[SYS:\ETC\SLP.CFG] file.
The IP address has been
expired or has not been
Use the PING command to
check whether the IP address
Set the IP address.
found when using the DHCP of the machine is available.
server.
Another printer object has
been connected.
Use NWADMIN to check that Use the CentreWare Utilities
the object is correctly CD-ROM or CentreWare
assigned to the required print Internet Services to specify
server.*
the correct file server name,
tree name, context name,
and active mode.
The file server goes down.
A printer having the same
Select [Network
Neighborhood] of Windows to
search for the file server.
Activate the file server.
Switch off the machine, and
Use the CentreWare Utilities
machine name exists on the then use NWADMIN to check CD-ROM to specify another
network.
that the printer object is in the machine name.
job standby status.
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Problems using a NetWare Environment
Cause
Confirmation Method
Action
The NetWare port is not
activated.
<Confirmation -1>
<Action -1>
Activate the NetWare port.
Print the System Settings
List, then check that the port
is activated.
<Confirmation - 2>
<Action -2>
Print the System Settings
List. When using IPX/SPX,
check that the network
number remains set to
00000000 (NetWare server
down). When using TCP/IP,
check that the IP address
remains set to 0.0.0.0 (fixed
IP address not specified) or
an address supply server
(DHCP server down).
When using IPX/SPX, start
the NetWare server. When
using TCP/IP, set the fixed IP
address or start the address
supply server (DHCP).
Invalid printer configuration.
Use NWADMIN or
Use NWADMIN or
PCONSOLE to check that the PCONSOLE to set the
printer configuration is
correct.*
following items.
Printer type: Parallel
Port: LPT 1
Printer Location: Auto Load
(Local).*
The default machine name is Print the System Settings
Specify the correct machine
name (printer server name).
invalid.
List, then check that the
correct machine name is
entered.
No directory tree name is
specified.
Print the System Settings
List, then check that a tree
name is specified.
Specify a tree name.
Specify a context.
No context is specified.
Print the System Settings
List, and then check that a
context is specified.
The transport protocol of the Use CentreWare Internet
NetWare port is not specified Services to check that the
Select the transport protocol
that the server specifies.
correctly.
transport protocol is also
specified by the server.
A fault occurred during print
processing.
Check the NetWare error of
the machine displayed on the on.
control panel.
Switch the machine off and
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13 Problem Solving
When a switch off/on message is displayed
Cause
Confirmation Method
Action
A fault occurred in the
NetWare interface.
Switch the machine off and
on.
–
When the required printing result is not obtained
Cause
Confirmation Method
Action
The specified print language Check the print language of
Specify the same print
language of the print job as
that of the machine.
of the print job is different
from one specified in the
machine.
the machine.
Banner page print is specified <Confirmation -1>
<Action -1>
When defining the
for the job.
When printing under the
CAPTURE/NPRINT print job CAPTURE/ NPRINT print job
configuration, use the SHOW configuration, specify
option to check that the
NOBANNER.
banner flag is not specified.
<Confirmation -2>
<Action -2>
When printing from
PCONSOLE under the print
Inactivate the banner page
print in the print job
job configuration created with configuration with
PRINTCON, check that the
banner page print is
available.
PRINTCON.
The file server and network
are in the overload state.
<PServer mode>
No action.
–
<RPrinter mode>
Extend the duration before
timeout.
A fault occurred during print
processing.
Check the NetWare error
displayed on the control
panel.
Switch the machine off and
on.
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Problems using an SMB Environment
When there is no notification of error
When there is no message displayed on the client which has sent print request, the
possible causes, confirmation methods, and actions are as follows.
When there is no notification of printer error
Cause
Confirmation Method
Action
The user is not registered in Use NAWADMIN or
Register the user name or
group name of the job.
the Notify list of the print
server.
PCONSOLE to check
whether the user name or
group name of the job is
registered.
When there is no notification of the completion of the job
Cause
Confirmation Method
Action
When sending the print job
from the client, the NOTIFY
option is not specified.
When sending the print job,
check whether the NOTIFY
option has been specified.
When sending the print job,
specify the NOTIFY option.
NetWareCASTOFF has been
executed on the client.
Execute NetWareCASTON
on the client.
–
When sending a job using
NPRINT/CAPTURE/
When sending the job using
NPRINT/CAPTURE/
When sending the job using
NPRINT/CAPTURE/
PCONSOLE, the NOTIFY
option is not specified.
PCONSOLE, check whether PCONSOLE, specify the
the NOTIFY option has been NOTIFY option.
specified.
Problems using an SMB Environment
This section explains what to do when a problem occurs while using SMB. The possible
causes, confirmation methods, and actions are as follows. If a problem still exists after
page 111 to seek further assistance.
When printing fails – page 118
When the document cannot be deleted from the printer window – page 119
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13 Problem Solving
When the machine is not found from client computers
Cause
Confirmation Method
Action
The transport protocol is
different between the client
and the machine.
Select [Searching as another Match the SMB transport
computer] ([Start] > [Find] > protocol between the
[Computer]) on the client, the machine and each client.
machine can be found.
Multiple master browsers
exist.
Same as the previous
Confirmation Method
When multiple clients are in
the same workgroup, set the
[Auto Master Mode] item in
the SMB setting file
[config.txt] to OFF, then
switch the power off and on.
(Only the Key Operator)
The network (subnet) is
invalid.
Same as the previous
Confirmation Method
Set up the machine and client
computer are in the same
networks.
Host name search does not
function correctly
(with TCP/IP).
Use the PING command, and Check the WINS 1st server,
check that a response is WINS 2nd server, and subnet
returned when specifying the mask items in the SMB
IP address of the machine,
and that no response is
setting file [config.txt], and
also check the WINS, DNS,
returned when specifying the and LMHOST contents in the
host name.
client. (Only the Key
Operator)
The host name specified for
the machine is already
defined for a different
machine.
Check if the host name is
duplicated in the SMB status actions.
information of the System
Settings List.
Take one of the following
1. Change the host name to a
different name in the SMB
setting file [Config.txt].
2. Use CentreWare Internet
Services to change the
host name to a different
name.
3. Reset the machine
settings to the initial
values. (Only the Key
Operator)
When printing fails
Cause
Confirmation Method
Action
The machine is processing a Check that the machine has After the machine has
print request from another
client (only non-spool mode).
a print job in progress.
processed the print request,
send a print job or change the
mode to the spool mode.
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Problems using a UNIX Environment
Cause
Confirmation Method
Action
The number of sessions
exceeds the maximum.
Check that the machine is
processing simultaneous
requests (such as print
request or status inquiry
Wait for a while, send a print
request again. Alternatively,
increase the [Maximum
Sessions] in the SMB setting
request) from multiple clients. file [config.txt]. Then switch
In Windows 95/Windows 98/ the power off and on. (Only
Windows NT 4.0, the write
error dialog, which indicates
insufficient memory for the
waiting print job is displayed.
the Key Operator)
When the document cannot be deleted from the printer window
Cause
Confirmation Method
Action
An attempt is made to delete Check whether the attempt is Delete the print job from the
all documents displayed in made to delete the print job Document menu in the printer
the printer window. (Only the from the Printer menu in the window.
Key Operator)
printer window.
The document owner is
invalid.
Check whether the owner of Use the owner name of the
the selected document
document to log in to
matches the Windows log-in Windows, then delete the
name.
document.
Service Pack 4.0 or later is
not installed in the system.
(In Windows NT 4.0)
Check the Service Pack
version displayed to be
displayed when you start
Windows NT 4.0.
Install Service Pack 4.0 or
later.
Problems using a UNIX Environment
This section explains what to do when a problem occurs while using UNIX. The
possible causes, confirmation methods, and actions are as follows. If a problem still
exists after the corrective action has been performed, follow the Problem Solving
Procedures on page 111 to seek further assistance.
When printing fails – page 119
When the required printing result is not obtained – page 121
When printing fails
Cause
Confirmation Method
Action
The IP address is not correct. Check whether the IP
address of the machine is
Specify the correct IP
address for the machine.
correct.
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13 Problem Solving
Cause
Confirmation Method
Action
A network error occurs on the Use the PING command to
Check the error.
network between the client
and the machine.
check the communication
status.
The printer entry setting is
not correctly defined on the
client.
Check the printer entry
setting on the client. Check
the /etc/printcap file of the
client or use the lpstat
Define the correct printer
entry setting.
command to troubleshoot.
The system is in offline.
Check if the online lamp is
off.
Exit the pause or the
machine setting mode, and
then check if the online lamp
comes on.
The print data size sent in
Check the upper limit of the
<Action -1>
one print command exceeds receiving data size, and then When the print data size
the buffer memory size (in
spool mode).
compare it with the size of
print data to be sent as one
job.
exceeds the maximum
receiving data size in one file,
divide the file into files
smaller than the maximum,
then re-send the print
request.
<Action -2>
When the print data size
exceeds the maximum
receiving data size in multiple
files, reduce the number of
files to be printed at one time.
A fault occurred during print
processing.
Check the LPD error
message displayed on the
control panel.
Switch the machine off and
on.
The specified transmission
speed is different from the
transmission speed of the
network.
Check whether the
transmission speed is
specified correctly.
Specify the correct
transmission speed.
The client and machine are in Check whether the source
different rings connected via routing is specified correctly.
a bridge, and the source
Activate the source routing.
routing is inactivated.
The data format of the print
job does not match the print
Specify PSASC as the printer
name.
environment of the client
(print data sent from the
client contains TBCP).
–
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Problems using a Windows Environment
Cause
Confirmation Method
Action
The data format of the print
job does not match the print
environment of the client
(print data sent from the
client is in the binary
notation).
Set the logical printer name
to PSBIN to print a binary file
in the PostScript language.
–
Print paper is out.
Check the paper refilling
message on the control
panel.
Load the paper into the paper
tray. When changing the
paper size, specify the new
size, if required.
The selected transport
protocol does not match the
client.
Check the transport protocol Select the transport protocol
selected from the control
panel.
matching the client.
When the required printing result is not obtained
Cause
Confirmation Method
Action
The specified print language Check the specified print
Specify a print language
matching that of the print
data.
is different from the print
language of the print data.
language and the print
language of the print data.
Problems using a Windows Environment
This section explains what to do when a problem occurs while using Microsoft Windows
OS. The possible causes, confirmation methods, and actions are as follows. If a
problem still exists after the corrective action has been performed, follow the Problem
Solving Procedures on page 111 to seek further assistance.
When using Windows 95/Windows 98/Windows Me – page 122
When using Windows NT 4.0/Windows 2000/Windows XP/Windows Server 2003 –
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13 Problem Solving
When using Windows 95/Windows 98/Windows Me
When printing fails
The following table explains what action to take when a printer disabled status (network
error) or (spool error) is displayed when you click [Start] > [Settings] > [Printers] on your
computer.
Cause
Confirmation Method
Action
The machine is connected to Check whether a router or
a network that is not available gateway is between the
Directly connect the machine
to the network connected to
your computer.
to your computer.
network connected to your
computer and one connected
to the machine.
A fault occurred on the
network between your
computer and the machine;
connection failed.
Check that printer disabled
status (network error) is
displayed.
Check the network fault.
An invalid IP address is
specified for the machine.
Print disabled status
(Network Error) is displayed. in the IP address item of the
Select [Properties] from the [FX TCP/IP DPU Port Setup]
Enter the correct IP address
[Printer] menu on the printer dialog box.
window, and also select [Port
Settings] on the [Details] tab.
Compare the IP addresses in
the [FX TCP/IP DPU Port
Setups] and the System
Settings List.
After a print request was sent Print disabled status
Switch the machine on.
from the computer, the
(Network Error) is displayed.
machine was switched off, or Check whether the machine
a print request was sent to a is switched on.
machine that was not
switched on.
Print requests are sent from
multiple computers to the
machine at the same time.
Print disabled status
(Network Error) is displayed. automatically.
None. Printing restarts
Printing file cannot be
Print disabled status (spool
After deleting unnecessary
spooled due to insufficient
error) is displayed. Open [My files to increase the free
disk capacity of the computer. Computer], then right-click
space available, select
the disk (example: C drive) in [Pause Printing] from the
which Windows 95/Windows [Document] menu of the
98/Windows Me is installed.
Select [Properties] from the
displayed menu, and then
check the free space size.
printer window to enable
printing to restart.
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Problems using a Windows Environment
When using Windows NT 4.0/Windows 2000/Windows XP/Windows Server 2003
When printing fails
Cause
Confirmation Method
Action
The correct IP address is not Check whether the IP
Specify the correct IP
specified.
address of the machine is
correct.
address for the machine.
When [Ipd spool] is set to
Check the maximum
<Action -1>
memory, the size of print data receiving data size on the
When the print data size
sent in one print request
exceeds the maximum size
specified.
touch screen of the machine, exceeds the maximum size in
and then compare it with the one file, divide the file into
size of print data to be sent
as one request.
smaller files than the
maximum receiving data
size, then send the print
request again.
<Action -2>
When the print data size
exceeds the maximum size in
multiple files, reduce the
number of files to be printed
at one time.
A fault occurred during print
processing.
Check the error message on Write down the error
the touch screen. message, switch the machine
off and on, and retry printing.
If the problem still exists,
contact your Xerox Welcome
Center.
The selected transport
protocol does not conform
with the client.
Check the selected transport Select a transport protocol
protocol on the touch screen. conforming with the client.
The print data format to be
processed by the machine
does not match the data
format sent from the client.
Disable the output function of
Ctrl-D.
–
When the required printing result is not obtained
Cause Confirmation Method
Action
The specified print language Check the specified print
Specify a print language
matching that of the print
data.
is different from the print
language of the print data.
language and the print
language of the print data.
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13 Problem Solving
Cause
Confirmation Method
Action
The print driver that
Check whether the print
Select the print driver that
accompanies the machine. If
the print driver is not found,
install and select it. If a third
party print driver is used, you
may have unexpected
results.
accompanies the machine is driver that accompanies the
not being used (a third party machine is selected.
print driver is being used).
Problems using EtherTalk
This section explains what to do when a problem occurs while using EtherTalk. The
possible causes, confirmation methods, and actions are as follows. If a problem still
exists after the corrective action has been performed, follow the Problem Solving
Procedures on page 111 to seek further assistance.
Cause
Confirmation Method
Action
The name (or the default
name) of the machine has
been changed.
Check that the machine
name has been changed in
Chooser.
Change the name of the
machine or the other printer
to avoid the same name on
the network.
The machine does not
display in Chooser.
Use a network management If the type of NBP entity
software to check that the name for the machine has
type of the NBP entity name been changed from
for the machine has been
changed from LaserWriter.
LaserWriter, the machine
cannot be selected in
Chooser. If the machine must
be selected, open the
machine using Apple Share
Print Server or Windows
Server.
Use a network management If the machine cannot be
software to check that the
machine exists on the
network.Check that the
network is connected
correctly.
found on the network, the
machine may be off or the
network cable may be faulty.
If the machine is on or the
network cable is not faulty,
contact the Xerox Welcome
Center.
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Problem using CentreWare Internet Services
Cause
Confirmation Method
Action
Unable to obtain the required Check that the print language Select the print language
print results.
between the machine and the correctly. If the print language
print driver are consistent.
of the machine is in the dump
mode, the data sent from the
Macintosh will be printed in
hexadecimal notations.
Check the installation
Install the print driver
procedure for the print
driver.Check the print driver
correctly.If a print driver of a
third party is used, you may
which came with the machine have unexpected results.If
displays in Chooser.
garbled characters are still
printed, contact the Xerox
Welcome Center.
The machine is not
connected.
Check that the machine is
selected in Chooser. If the
machine is processing
Select the machine in
Chooser.
another job, the job must be
completed before the
machine can be connected.
Check that the EtherTalk port Activate the port or exit the
is activated or the machine is offline mode.If the machine
in the offline mode.
still cannot be connected,
contact the Xerox Welcome
Center.
Although the machine is
connected, the machine does switched on, paper jam has
not print.
Check that the machine is
If the problem remains,
contact the Xerox Welcome
Center.
occurred in the machine, or
the network is faulty.
A message to reboot the
machine is displayed on the
screen.
Check that the EtherTalk
function has failed.
Switch the machine off and
on.If the message still
displays, contact the Xerox
Support Center.
Problem using CentreWare Internet Services
This section explains what to do when a problem occurs while using CentreWare
follows. If a problem still exists after the corrective action has been performed, follow
the Problem Solving Procedures on page 111 to seek further assistance.
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125
13 Problem Solving
Cause
Confirmation Method
Action
Cannot access to
CentreWare Internet
Services.
Check if the machine is
switched on.
Switch the machine on.
Print out the System Settings Activate the CentreWare
List to check if CentreWare
Internet Services port is
activated.
Internet Services port.
Check if the internet address Check the internet address. If
is correctly entered.
Services cannot be
accessed, enter the IP
address to make the
connection.
Check if the proxy server
being used.
Depending on the proxy
server, connections might not
be possible. Without using
the proxy server, configure
either the browser setting to
“not using proxy server” or
the address to be used to
“not using proxy server”.
The “please wait” message is
displayed.
–
Wait for a while as instructed.
If nothing happens, click the
[Refresh Status] button. If this
does not help, check that the
machine is working correctly.
The [Refresh Status] button is Check if you are using the
Use the specified OS and
browser.
not working.
specified OS and browser.
Selecting menu in the left
frame does not change the
right frame connection.
The screen display is
distorted.
–
–
Change the window size of
the browser.
The latest information is not
displayed.
Click the [Refresh Status]
button.
Clicking the [Apply New
Settings] button does not
reflect the new settings.
Check if the entered value is Enter the correct value. If the
correct.
entry is not valid, it will be
automatically changed within
the limit.
Clicking the [Apply New
Settings] button will display
messages like “the server
has returned ineffective or
unrecognizable response” or
“no data”.
Check if the user ID and
password are correct.
Enter the correct user ID and
password.
Reboot the machine.
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Problem using Mail Notice Service
Cause
Confirmation Method
Action
Cannot delete the job.
–
Wait for a while and then click
the [Refresh Status] button.
Problem using Mail Notice Service
This section explains what to do when a problem occurs while using Mail Notice
Service feature. The possible causes, confirmation methods, and actions are as
follows. If a problem still exists after the corrective action has been performed, follow
the Problem Solving Procedures on page 111 to seek further assistance.
Cause
Confirmation Method
Action
Mail Notice Service does not Use CentreWare Internet
Set the E-mail address of the
machine.
notify the machine status.
Services to check if the E-
mail address of the machine
is set.
Use CentreWare Internet
Services to check if [Mail
Notice Service] is activated.
Activate [Mail Notice
Service].
Use CentreWare Internet
Services to check if the
SMTP Server IP Address or
POP3 Server IP Address is
set correctly.
Set the SMTP Server IP
Address or POP3 Server IP
Address.
Use CentreWare Internet
Services check if the POP3
Set the POP3 Server Login
Name or POP3 Server
Server Login Name or POP3 Password.
Server Password is set
correctly.
Use CentreWare Internet
Services to check if the Mail
Notice settings are set
correctly.
Set the Mail Notice settings.
Use CentreWare Internet
Services to check if the
recipient mail addresses are
set correctly.
Set the recipient mail
addresses.
Check if your SMTP or POP3 Check your SMTP or POP3
server function correctly. server.
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13 Problem Solving
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14 Glossary
This chapter contains a list of terms used in the System Administration Guide. Each
term has a corresponding definition that reflects the meaning of the term as it is used
in this Guide.
Terms Defined
Use the following definitions to learn more about the meanings of terms used in this
Guide.
10Base-T
A specification for baseband Ethernet running up to 10-Mbps
on two pairs of twisted-pair wiring: one pair for transmitting
data and the other for receiving. To guarantee proper signal
timing, 10BaseT has a distance limit of approximately 100
meters per segment. Based on the IEEE 802.3 standard. See
also Ethernet and IEEE.
100Base-TX
A specification for baseband Ethernet running up to 100-Mbps
on two pairs of twisted-pair wiring: either UTP or STP. The first
pair of wires is used to receive data; the second is used to
transmit. To guarantee proper signal timing, 100BaseTX has a
distance limit of approximately 100 meters per segment.
Based on the IEEE 802.3 standard. See also Ethernet, and
IEEE.
ASCII
An abbreviation of American Standard Code for Information
Interchange. A coding scheme that assigns numeric values to
letters, numbers, punctuation, and certain other characters.
BOOTP
An abbreviation of Bootstrap Protocol. This is a protocol used
by a network node to determine the IP address of its Ethernet
interfaces, in order to boot a computer from a server via a
network.
Client Server
DHCP
A network environment in which the nodes communicate with
a file server, and not directly with other nodes.
An abbreviation of Dynamic Host Configuration Protocol. A
protocol allowing the principal parameters of network devices
(including IP Addresses) to be configured by central DHCP
servers.
DNS
An abbreviation of Domain Name System. A system used in
the Internet for translating names of network nodes into
addresses.
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14 Glossary
Driver
Ethernet
FTP
Software that is loaded on the client workstation that prepares
data to be sent to the machine.
Network transport technology commonly used to send data
from one network node to another.
An abbreviation of File Transfer Protocol. An application
protocol, part of the TCP/IP protocol stack, used for
transferring files between network nodes.
Gateway Address
HTTP
The Gateway Address is the IP Address of the gateway, or
router, that the machine will use to access devices on other
subnets.
An abbreviation of Hyper Text Transfer Protocol. This is the
Internet standard that supports the exchange of information on
the World Wide Web (WWW). HTTP lays the foundation for
transparent access to the Internet.
IEEE
An abbreviation of Institute of Electrical and Electronics
Engineers. This is an organization of engineering and
electronics professionals notable for developing the IEEE 802
standards for the physical and data-link layers of local area
networks, following the ISO Open Systems Interconnection
(OSI) model.
IP
See TCP/IP
See TCP/IP
IP Address
IPP
An abbreviation of Internet Printing Protocol. This is a
sanctioned Internet Engineering Task Force (IETF) standard
for printing documents from the Internet. IPP was initially
conceived between Novell and Xerox with necessary support
from the IETF.
IPX
Internetwork Packet Exchange. IPX is part of NetWare. It
routes packets to the correct node and to the correct process
within the node.
LAN
An abbreviation of Local Area Network. This is a network that
serves a relatively small area, such as one building, and does
not require telecommunications services to reach all of the
nodes.
LPD
NDS
An abbreviation of Line Printer Daemon. This is a print
management program that runs on a host.
An abbreviation of Novell Directory Services that was formerly
known as NetWare Directory Services. This is a database
used by Novell NetWare to organize resources for an entire
network of NetWare servers. The database itself can be
distributed across the network and accessed by all servers.
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TermsDefined
NetBEUI
NetWare
An abbreviation of NetBIOS (Network Basic Input/Output
System) Extended User Interface. It is an enhanced version of
the NetBIOS protocol that is used by network operating
systems, such as LAN Manager, LAN Server, Windows for
Workgroups, and Windows NT. NetBEUI formalizes the
transport frame and adds additional functions.
A network operating system from Novell. Clients log onto one
or more file servers, which provide services such as e-mail,
printing, and filing.
Node
PCL
A device on a network that has an address and can send and/
or receive data to and from other devices on the network.
An abbreviation of Printer Control Language, which is used by
Hewlett-Packard. This is a set of commands that tells a printer
how to print a document.
PCL5e
PCL6
A Hewlett-Packard Printer Control Language (PCL) that is the
first version of PCL to support bi-directional communication
between printer and computer.
A Hewlett-Packard Printer Control Language (PCL). It is an
interpreted language, similar to but more intelligent than
PostScript. This version offers significant changes in the
backward compatibility issue for Hewlett-Packard machines.
PCONSOLE
PDF
A NetWare utility that can be used to create, configure,
monitor, and manage queues in a NetWare server, and to
attach print servers to the queues.
An abbreviation of Portable Document Format. It is a file
format developed by Adobe Systems. A PDF file can describe
documents containing text and images, retaining all the
formatting and fonts of the original copy. The document can
then be displayed or printed, using application software,
hardware, or operating system, which may differ from that
used to create the original document.
PDL
An abbreviation of Page-Description Language. This refers to
a programming language, such as PostScript, that is used to
describe output to a printer or a display device, which then
uses the instructions from the PDL to construct text and
graphics and create the required page image.
Peer-to-Peer
PostScript
A network environment in which the nodes communicate
directly with other nodes. Windows for Workgroups, NetWare
Lite, and Macintosh System 7 are examples of peer-to-peer
networking products.
PostScript is a page description language (PDL) developed by
Adobe Systems. It is an object-oriented language, meaning
that it treats images, including fonts, as collections of
geometrical objects rather than as bit maps. PostScript is the
standard for desktop publishing because it is widely supported
by both hardware and software vendors.
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14 Glossary
Print driver
Protocol
Queue
See Driver.
The rules that control the transmitting and receiving of data.
A place where jobs are stored temporarily, while they are
waiting to be processed. A print queue will hold several print
jobs.
RARP
Router
An abbreviation of Reverse Address Resolution Protocol. This
is a method for providing IP Addresses to nodes on a network.
When a node powers up, it broadcasts a RARP packet
containing its Ethernet Address. The RARP server receives
the packet and sends the IP Address back to the node.
A device that directs network packets to the segment of the
network for which the packet is intended, and excludes
packets that are not intended for a segment. Routers reduce
unnecessary network traffic and control access to segments of
the network.
SPX
An abbreviation of Sequenced Packet Exchange. SPX is part
of NetWare. It makes sure that packets are received in the
correct order and that there are no errors.
Subnet Mask
There are approximately 4.3 billion different addresses in the
IP Address range of 000.000.000.000 to 255.255.255.255.
These addresses can be divided into smaller, and much more
manageable subnetworks, or subnets. The Subnet Mask
identifies which part of the IP Address contains the Subnet
Address and which part contains the host (or device) address.
TCP/IP
An abbreviation of Transmission Control Protocol / Internet
Protocol. TCP/IP is a set of communications protocols that is
supported by a variety of computer platforms. TCP controls
the data transfer and IP controls the routing of the data. The IP
Address is a unique address that identifies a device in a
network. The IP Address has to be set in the machine by the
Key Operator. The IP Address consists of four bytes of
information and is expressed as decimal numbers with the
bytes separated by dots, for example 13.1.188.2.
TIFF
An abbreviation of Tagged Image File Format. A standard file
format commonly used for scanning. Images scanned with the
machine are captured in a TIFF 6.0 file format.
Twisted Pair
See 10Base-T.
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15 Index
NetWare Environments ................................ 34
Test Print ..................................................... 37
Workstation Setup ....................................... 37
C
CentreWare Internet Services ............................91
CentreWare Internet Services Environments 92
Test Access ..................................................94
Changing the Settings ........................................27
P
Parallel Port ........................................................ 77
UNIX .......................................................... 119
Windows .................................................... 121
E
E-mail ................................................................105
Information Checklist ..................................105
Ethernet Port .......................................................28
EtherTalk ............................................................59
Test Print ......................................................62
Workstation Setup ........................................62
I
S
Test Print ......................................................88
Workstation Setup ........................................88
Symbol Set ......................................................... 30
T
Test Print ..................................................... 75
Workstation Setup ....................................... 75
M
Machine Components .........................................13
config.txt .......................................................68
Information Checklist ....................................63
Test Print ......................................................67
Workstation Setup ........................................67
U
HP-UX .......................................................... 46
Printing ......................................................... 48
Solaris .......................................................... 44
N
NetWare ..............................................................33
Xerox CopyCentre/WorkCentre 118 Quick Reference Guide
133
15 Index
SunOS ..........................................................44
Test Print ......................................................47
Workstation Setup ........................................42
USB Port .............................................................81
Information Checklist ....................................81
Test Print ......................................................84
USB Port Environment .................................82
Workstation Setup ........................................83
X
Xerox Welcome Center ........................................9
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