MODEL: MX-2300N MX-3500N
MX-2700N MX-3501N
MX-4500N
MX-4501N
DIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEM
Quick Startt GGuuiiddee
General information
Functions of the machine and
procedures for placing originals and
loading paper.
Copying
Using the copy function.
Printing
Using the printer function.
Scanning
Using the scan function.
Document filing
Storing jobs as files on the hard
drive.
System settings
Configuring settings to make the
machine easier to use.
Keep this manual close at hand for reference
whenever needed.
Manuals in PDF format
Manuals in PDF format can be downloaded from the Web server* in the machine.
The manuals contain detailed explanations of the procedures for using the machine. To download the PDF
manuals, see "How to download the manuals in PDF format" (page 3).
User's Guide
This manual provides information, such as basic operation procedures, how to load paper, and machine
maintenance.
Copier Guide
This manual provides detailed explanations of the procedures for using the copy function.
Printer Guide
This manual provides detailed explanations of the procedures for using the printer function.
Facsimile Guide
This manual provides detailed explanations of the procedures for using the fax function and the "System
Settings" that are related to fax.
Scanner Guide
This manual provides detailed explanations of the procedures for using the scanner function and the Internet fax
function.
Document Filing Guide
This manual provides detailed explanations of the procedures for using the document filing function. The
document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as
a file on the machine's hard drive. The file can be called up as needed.
System Settings Guide
This manual explains the "System Settings", which are used to configure a variety of parameters to suit the
aims and the needs of your workplace. Current settings can be displayed or printed out from the "System
Settings".
* You will need the IP address of the machine in order to access the Web server in the machine. The IP address
is configured in the Network Settings menu in the system settings.
1
ACCESSING THE WEB SERVER IN THE MACHINE
When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web
browser on your computer.
Opening the Web pages
Access the Web server in the machine to
open the Web pages.
Start a Web browser on a computer that
is connected to the same network as the
machine and enter the IP address of the
machine.
Recommended Web browsers
Internet Explorer: 6.0 or higher (Windows®)
Netscape Navigator: 7.0 or higher
Safari: 1.2 or higher
The Web page will appear.
The machine settings may require that user
authentication be performed in order to open
the Web page. Please ask the administrator of
the machine for the password that is required
for user authentication.
Checking the IP address
To check the IP address of the machine, print out the all custom setting list in the system settings.
1
SYSTEM
Press the [SYSTEM SETTINGS] key.
SETTINGS
System Settings
Total Count
Admin Password
Exit
2
Select the all custom setting list in the
touch panel.
List Print
(User)
Default Settings
Address Control
Fa
(1)
Paper Tray
Settings
Receive/Forward
(1) Touch the [List Print (User)] key.
Printer Condition
Settings
Document Filing
Control
USB-Device Check
System Settings
(2) Touch the [All Custom Setting List] key.
The IP address is shown in the list that is
printed.
OK
List Print (User)
1/2
All Custom Setting List
(2)
Prinst Page
Sending Address List
2
How to download the manuals in PDF format
Manuals containing detailed information on the machine can be downloaded from the Web pages.
Download a manual in PDF format.
(1) Click [Operation Manual Download] in
the menu of the Web page.
(1)
(2) Select the desired language.
(2)
(3) Select the manual that you wish to
download.
(3)
(4) Click the [Download] button.
The selected manual is downloaded.
(4)
3
PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
CHANGING PAPER IN A TRAY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
2-SIDED COPYING (Automatic Document Feeder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
SELECTING THE EXPOSURE MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) . . . . . . . . . . . . . . . . .25
ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
STORING COPY OPERATIONS (Job Programs). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
SPECIAL MODES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
CANCELING A PRINT JOB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
USING PRINTER DRIVER HELP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
PRINTER DRIVERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
SELECTING PRINTER DRIVER SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
PRINTING FROM A MACINTOSH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52
4
NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56
SCANNING AN ORIGINAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57
CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59
SELECTING THE EXPOSURE AND EXPOSURE MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60
CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61
STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . .65
CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68
SELECTING SPECIAL MODES FOR THE SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . .69
CONVENIENT SCANNER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71
DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
QUICKLY SAVING DOCUMENT DATA (Quick File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76
APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
ONLY SAVING DOCUMENT DATA (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
System settings
SYSTEM SETTINGS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
5
General information
This section provides general information about the machine, including the
names and functions of the parts of the machine and its peripheral devices,
and the procedures for placing originals and loading paper.
X USER AUTHENTICATION. . . . . . . . . . . . . . . . . . . . . . . 13
X PLACING ORIGINALS. . . . . . . . . . . . . . . . . . . . . . . . . . 14
X CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . 15
7
PART NAMES AND FUNCTIONS
Exterior
(1)
(2)
(4) (5)
(6)
(1)
(2)
A
B
(7)
(3)
(9) (10) (11) (12) (13)(14)
(9)Saddle Stitch Finisher
(8)
(1)Automatic document feeder
This automatically feeds and scans multiple originals.
Both sides of 2-sided originals can be scanned at
once.
Illustration A shows the MX-3501N/4501N models.
Illustration B shows the
This can be used to staple output. The saddle stitch
finisher can automatically staple output at the center
line and fold the pages to create a pamphlet. A punch
module can be installed to punch holes in output.
MX-2300N/2700N/3500N/4500N models.
(10)Tray 1
(2)Document feeder tray
This holds paper. Up to 500 sheets of paper can be
loaded.
Place the originals in this tray when using the
automatic document feeder.
(11)Tray 2
(3)Finisher
This holds paper. Up to 500 sheets of paper can be
loaded.
This can be used to staple output. A punch module
can be installed to punch holes in output.
(12)Tray 3 (when a stand/1 x 500 sheet paper drawer
or stand/2 x 500 sheet paper drawer is installed)
(4)Front cover
Open to replace a toner cartridge.
This holds paper. Up to 500 sheets of paper can be
loaded.
(5)Operation panel
(13)Tray 4 (when a stand/2 x 500 sheet paper drawer
is installed)
(6)Exit tray unit (right tray)
When installed, output can be delivered to this tray.
This holds paper. Up to 500 sheets of paper can be
loaded.
(7)Document glass
This is used to scan books and other originals that
cannot be scanned using the automatic document
feeder.
(14)Tray 5 (when a large capacity tray is installed)
This holds paper. Up to 3500 sheets of paper can be
loaded. When a stand/1 x 500 sheet paper drawer is
installed, this is tray 4.
(8)Output tray (center tray)
Copy jobs and print jobs are delivered to this tray.
8
Interior
(15)
(16)
(15)Main power switch
(16)Bypass tray
This is used to power on the machine.
When using the fax function or Internet fax function,
always keep this switch in the "ON" position.
Special types of paper can be fed from the bypass
tray.
Peripheral devices
The following are some of the peripheral devices that are available. For information on the other peripheral
devices, see "4. PERIPHERAL DEVICES" in the User's Guide.
PS3 expansion kit (MX-PKX1)
This kit enables the machine to be used as a PostScript 3 compatible printer.
Facsimile expansion kit (MX-FXX1)
This kit enables the fax function of the machine to be used.
Internet fax expansion kit (MX-FWX1)
This kit enables Internet fax to be used on the machine.
9
OPERATION PANEL
[SYSTEM SETTINGS] key
Touch panel
Messages and keys appear in the LCD
display.
Operations are performed by directly
touching the displayed keys with your
fingers.
Press this key to display the system settings screen.
The system settings can be adjusted to make the
machine easier to use, such as configuring paper tray
settings and storing addresses.
When a key is touched, a beep sounds
and the selected item is highlighted. This
lets you check an operation as you
perform it.
Print mode indicators
READY indicator
Print data can be received when this indicator is lit.
DATA indicator
This blinks while print data is being received and
lights steadily while printing is taking place.
PRINT
Ready to scan for copy.
Full Color
DOCUMENT
FILING
READY
DATA
0
1
2-Sided Copy
Original
/
82x11
Color Mode
LINE
DATA
IMAGE SEND
COPY
Output
Job Detail
Settings
Plain
1
/
82x11
Special Modes
File
1
Auto
Exposure
/
1.
2.
3.
4.
82x11
82x11R
82x14
11x17
SYSTEM
1
/
JOB STATUS SETTINGS
1
/
100%
Copy Ratio
Quick File
Mode select keys
[JOB STATUS] key
Use these keys to change the mode displayed in the touch panel.
The indicator of the selected key lights up.
Press this key to view the job
status screen.You can check
the status of jobs and cancel
jobs in the job status screen.
[DOCUMENT FILING] key
When you wish to print or send a file stored on the hard drive, press this key to
select document filing mode.
[IMAGE SEND] key
When you wish to use the scan or fax functions, press this key to select network
scanner / fax mode.
·
·
LINE indicator
This lights up during transmission or reception in fax mode. The indicator also
lights up during transmission in scan mode.
DATA indicator
When a received fax cannot be printed because of a problem such as out of
paper, the indicator blinks. The indicator lights steadily when there is data that is
waiting to be transmitted.
[COPY] key
When you wish to use the copy function, press this key to select copy mode.You can
hold down the [COPY] key to check the total page count and how much toner remains.
10
Numeric keys
[CLEAR] key
These are used to enter the number of
copies, fax numbers, and other numbers.
Press this key to return settings such as the
number of copies to "0".
[LOGOUT] key (
)
When user authentication is enabled,
press this key to log out after using the
machine. When using the fax function,
this key can be pressed to send tone
signals on a pulse dial line.
[STOP] key
Press this key to stop a copy job or scanning of
an original.
[#/P] key (
)
Press this key to use a job program
when using the copier function. When
using the fax function, press this key to
dial using a program.
[COLOR START] key
Use this key to copy or scan an original in
color.
Main power
indicator
This indicator lights
when the main power is
switched on.
[POWER] key
Use this key to turn the
machine power on and
off.
LOGOUT
[CLEAR ALL] key
[POWER SAVE] key
Press this key to redo an operation from
the beginning.
All settings will be cleared and operation
will return to the initial state.
Use this key to activate power save mode. The
[POWER SAVE] key blinks when the machine is
in power save mode. This key is also used to
deactivate power save mode.
[BLACK & WHITE START] key
Use this key to copy or scan an original in
black and white. This key is also used to
send a fax in fax mode.
11
USING THE TOUCH PANEL
The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the
touch keys are explained below.
Settings related to the
original are generally
grouped together on the
left side of the base
screen.
This appears when one or more
special modes are selected.
Touch the icon to check what
modes are selected.
This indicates that an original has
been placed in the automatic
document feeder.
1
x11The size of the original appears
automatically.
82
/
Ready to scan for copy.
0
Settings related to output are generally
grouped together on the top right side
of the base screen.
Full Color
Color Mode
1
/
2-Sided Copy
Original 82x11
Output
Job Detail
Settings
Plain
1
/
82x11
Special Modes
File
Auto
Exposure
1
/
1.
2.
3.
4.
82x11
1
/
82x11R
1
/
8
2x14
100%
Copy Ratio
Advanced settings are grouped here.
You can have frequently used touch
keys displayed as shortcuts in this
position.
11x17
Quick File
This shows the status of the paper trays on the machine.
You can check the paper size, paper type and amount
paper remaining.
of
The currently selected tray is highlighted.
The job status screen normally appears behind the base screen of the currently selected mode. Only the left edge of
the job status screen appears, and this can be touched to bring the screen to the front.
Spool
Job Queue
Copy
Sets / Progress
020 / 001
Status
A selected job can be given priority and
run ahead of other jobs, or a job
Job Queue
Complete
1/1
1
2
Copying
Copy
020 / 000
Waiting
waiting in the queue can be canceled.
Detail
Priority
3
4
Computer01
0312345678
020 / 000
002 / 000
Waiting
Waiting
Stop/Delete
Jobs are displayed as a list of touch
keys. The job keys appear in the order
that they will be run. A job key can be
touched to select it.
Print Job
Scan to
Fax Job
Internet Fax
Using general keys
System Settings
OK
2/4
Special Modes
OK
Auto Clear Setting
Set the time for auto clear.
Transparency
Inserts
Covers/Inserts
Book Copy
Multi Shot
(10~240)
sec.
60
Tab Copy
Card Shot
(2)
(1)
Cancel Timer
(3)
(1) When the displayed screen is one of two or more screens, use the
screens.
keys to switch through the
(2) When a checkbox
(3) The keys can be used to increase or decrease a value. To make a value change quickly, keep your
finger on the key.
is touched, a checkmark
will appear to indicate that the setting is enabled.
12
USER AUTHENTICATION
When user authentication is enabled in the system settings, you must log in before using the machine. User
authentication is initially disabled.
When you have finished using the machine, log out.
User authentication methods
There are two methods for performing user authentication: login by user number and login by login name and
password. Please ask the administrator of the machine for the information that is required to log in.
For more information on user authentication, see "USER AUTHENTICATION" in the User's Guide.
Login by user number
This method requires that you log in by entering your
Enter your user number.
user number (5 to 8 digits), which is stored in the
OK
system settings of the machine.
Admin Login
Login by login name and password
This method requires that you log in by entering your
login name, password, and the login destination,
Please enter your login name /
password.
User Authentication
Login Name
OK
which are stored in the system settings of the
machine. Depending on how the machine
administrator has configured the system settings, an
e-mail address may also be used for authentication.
User Name
Password
Auth to:
Login Locally
Logout
When you have finished using the machine, log out. Logging out prevents unauthorized use of the machine.
How to log out
You can log out from all modes of the machine by pressing the [LOGOUT] key (
). However, note that the
) key cannot be used to log out when a fax number is being entered in fax mode, as the
) functions as a numeric key at this time.
[LOGOUT] (
[LOGOUT] key (
If a preset duration of time elapses after the machine is last used, the auto clear function will activate. When auto
clear activates, logout automatically takes place.
13
PLACING ORIGINALS
The automatic document feeder can be used to automatically scan many originals at once. This saves you the
trouble of manually feeding each original.
For originals that cannot be scanned using the automatic document feeder, such as a book or a document with
notes attached, use the document glass.
Using the automatic document feeder
When using the automatic document feeder, place the originals in the document feeder tray.
Place the originals face up with the edges aligned
evenly.
Adjust the original guides to
the width of the originals.
The indicator line indicates approximately
how many originals can be placed.
The placed originals must not be higher than this line.
Using the document glass
Place the original face down. Align
the top left corner of the original
To place a thick original such as a
book with many pages, push up the
far edge of the automatic document
feeder and then close the automatic
document feeder slowly.
with the tip of the
mark in the
far left corner of the glass.
Place the original
face down.
14
CHANGING PAPER IN A TRAY
To change the paper in a tray, you must load the desired paper in the tray and then change the tray settings in the
machine to specify the loaded paper. As an example, this section explains how to change the paper in tray 1 from
8-1/2" x 14" (B4) plain paper to 8-1/2" x 11" (A4) recycled paper.
Loading paper in a tray
Pull out the paper tray.
If paper remains in the tray, remove it.
Move the two guides on the tray to change
the size from 8-1/2" x 14" (B4) to 8-1/2" x 11"
(A4).
Insert the paper with the print side face up.
Fan the paper well before inserting it.
Otherwise, multiple sheets may feed at
once and cause a misfeed.
Indicator line
The indicator line indicates the maximum
height of the paper that can be loaded in
the tray. When loading paper, make sure
that the stack is not higher than the
indicator line.
When using letter head paper or pre-
printed paper, insert the paper with the
print side face down. If "Disabling of
Duplex" is enabled in the system
settings, insert the paper with the print
side face up.
Gently push the tray into the machine.
15
Changing the tray settings
When you change the paper in a tray, the tray settings in the system settings must also be changed.
1
PRINT
DOCUMENT
FILING
READY
DATA
Press the [SYSTEM SETTINGS] key.
LINE
DATA
IMAGE SEND
COPY
SYSTEM
JOB STATUS SETTINGS
LOGOUT
System Settings
Total Count
Admin Password
Exit
2
Configure the tray settings in the touch
panel.
List Print
(User)
Default Settings
Address Control
Paper Tray
Settings
Fax Data
Receive/Forward
Some of the settings only appear when you have
administrator rights.
Printeition
Document Filing
Control
(1)
USB-Device Check
Settings
(1) Touch the [Paper Tray Settings] key.
(2) Touch the [Tray Settings] key.
System Settings
OK
Paper Tray Settings
Tray Settings
(2)
Paper Tystration
Auto Tray Switching
System Settings
(3) Touch the [Tray 1] key.
OK
Paper Tray Settings
Type / Size
1/6
Fixed Paper Side
Disable Duplex
1
/
Tray 1
Plain / 82x14
(3)
Doc.
Filing
Print
Copy
Fax
I-Fax
Disable Staple
Disable Punch
System Settings
(4) Touch the [Recycled] key.
Cancel
Tray 1 Type/Size Setting
Select the paper type.
1/2
Plain
Letter Head
Pre-Punched
Color
Pre-Printed
Recycled
1/2
2/2
(4)
System Settings
(5) Touch the key of desired paper size.
When using the MX-3500/4500 series, touch
the [Auto-AB] key.
Type
OK
Tray 1 Type/Size Setting
Type
Size
(6)3
1
1
/
/
8
2x14
8
2x11
Recycled
11x17
(6) Touch the [OK] key.
1
1
/
2
1
/
/
7
4x10
R
2
8 x11R
(5)
The above steps change the paper settings for
tray 1 to 8-1/2" x 11" (A4) recycled paper.
2/2
16
Names of the trays
(1)Tray 1
(6) (5)
(2)Tray 2
(3)Tray 3
(1)
(2)
(3)
(4)
(4)Tray 4
(5)Tray 5 (large capacity tray)
(6)Bypass tray
Paper that can be loaded in each tray
Plain Paper, Pre-Printed, Recycled Paper, Letter Head, Pre-Punched, Color
Type
11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R,
7-1/4" x 10-1/2"R, 5-1/2" x 8-1/2"R, (8K, 16K, 16KR)
Tray1/Tray2
Inch
AB
Acceptable
paper sizes
A3, B4, A4, A4R, B5, B5R, A5R, 216 mm x 330 mm (8-1/2" x 13"), (8K, 16K, 16KR)
Plain Paper, Pre-Printed, Recycled Paper, Letter Head, Pre-Punched, Color
Type
11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R,
(8K, 16K, 16KR)
Tray3/Tray4
Inch
AB
Acceptable
paper sizes
A3, B4, A4, A4R, B5, B5R, 216 mm x 330 mm (8-1/2" x 13"), (8K, 16K, 16KR)
Plain Paper, Pre-Printed, Recycled Paper, Letter Head, Pre-Punched,
Color
Type
Tray5
(large
capacity tray)
8-1/2" x 11", A4
Inch
AB
Acceptable
paper sizes
A4, B5, 8-1/2" x 11"
Plain Paper, Pre-Printed, Recycled Paper, Letter Head, Pre-Punched,
Color, Thin Paper, Heavy Paper
Type
12" x 18", 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R,
7-1/4" x 10-1/2"R, 5-1/2" x 8-1/2"R, A3, B4, A4, B5, (8K, 16K, 16KR)
Inch
AB
Acceptable
paper sizes
A3W, A3, B4, A4, A4R, B5, B5R, A5R, 11" x 17", 216 mm x 330 mm
(8-1/2" x 13"), 8-1/2" x 11", (8K, 16K, 16KR)
Labels
Type
8-1/2" x 11", 8-1/2" x 11"R
A4, A4R, B5, B5R
Transparency Film
8-1/2" x 11", 8-1/2" x 11"R
A4, A4R
Inch
AB
Acceptable
paper sizes
Bypass tray
Type
Inch
AB
Acceptable
paper sizes
Tab Paper
Type
8-1/2" x 11"
Inch
AB
Acceptable
paper sizes
A4
Envelope
Type
Monarch, Com-10, DL, C5
Acceptable paper sizes
17
Other trays
Bypass tray
The side to be copied on
must be face down!
When loading 12" x 18", 11" x 17", 8-1/2" x 14", or 8-
1/2" x 13"R size paper, pull out the tray extension.
The maximum number of sheets that can be loaded in
the bypass tray is approximately 100 for plain paper
and approximately 20 for envelopes.
Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray.
For detailed information on the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in the
User's Guide.
Loading 7-1/4" x 10-1/2", A5 or
less size paper
Loading envelopes
Place the paper face down in the indicated
orientation.
Only the address side of envelopes can be printed on.
Place envelopes with the address side face down.
Large capacity tray
Load paper in the large capacity tray as shown.
The size of paper used in the large capacity tray
can only be changed by a service technician.
18
Copying
This section also introduces the various types of copying that can be
performed using the special modes.
X COPYING ON SPECIAL PAPER (Bypass Copy). . . . . 22
(Automatic Ratio Selection). . . . . . . . . . . . . . . . . . . . . 25
X ENLARGEMENT/REDUCTION (Preset Ratios /
X SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 34
X CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . 35
19
MAKING COPIES
This is the most basic procedure for making copies.
1-sided copy
1-sided original
1
PRINT
DOCUMENT
FILING
READY
DATA
Press the [COPY] key.
LINE
DATA
IMAGE SEND
COPY
SYSTEM
JOB STATUS SETTINGS
LOGOUT
The base screen of copy mode appears.
Ready to scan for copy.
0
Full Color
Color Mode
2-Sided Copy
Output
Job Detail
Settings
Plain
1
/
82x11
Special Modes
File
Auto
Exposure
1
/
1.
2.
3.
4.
82x11
1
/
82x11R
1
/
82x14
11x17
100%
Copy Ratio
Quick File
2
The side to be scanned must be face up!
Place the original.
When using the document glass, place the original
with the side to be scanned face down.
3
Set the number of copies and then press
the [COLOR START] key or the [BLACK
& WHITE START] key.
When [Auto] is selected for the color mode, the
machine automatically detects whether the original is
black and white or color when the [COLOR START]
key is pressed.
or
Correct sets
Cancel scanning
Cancel copying
20
2-SIDED COPYING (Automatic Document
Feeder)
You can use the automatic document feeder to make automatic
2-sided copies without the bother of manually turning the originals over
and re-inserting them.
This section explains how to copy 1-sided originals onto both sides of
the paper.
2-sided copy
1-sided original
1
The side to be scanned must be face up!
Place the originals.
Ready to scan for copy.
Full Color
2
0
Select 2-sided copying in the touch
panel.
1
2-Sided Copy
/
Original 82x11
Color Mode
O
(1)
Job Detail
Plain
Settings
1
/
82x11
(1) Touch the [2-Sided Copy] key.
Special Modes
Auto
Exposure
1
/
1.
2.
3.
4.
82x11
82x11R
82x14
11x17
1
/
File
1
/
100%
Copy Ratio
Quick File
OK
2-Sided Copy
(2) Touch the [1-Side to 2-Side] key.
(3) Touch the [OK] key.
Bi(3)
Change
(2)
3
Set the number of copies and then press
the [COLOR START] key or the [BLACK
& WHITE START] key.
or
Correct sets
Cancel scanning
Cancel copying
21
COPYING ON SPECIAL PAPER (Bypass Copy)
Use the bypass tray to copy on special types of paper such as heavy
paper, envelopes, and tab paper.
This section explains how to load 8-1/2" x 11" heavy paper in the
bypass tray.
Copy on
heavy paper
Original
1
The side to be scanned must be face up!
Place the originals.
When using the document glass, place the original
with the side to be scanned face down.
2
The side to be copied on
must be face down!
Insert paper in the bypass tray.
3
Full Color
Color Mode
2-Sided Copy
1
/
Auto
Original
Auto
82x11
Paper Select
Output
Select paper settings in the touch panel.
(1) Touch the [Job Detail Settings] key.
(2) Touch the [Paper Select] key.
Job Detail
Settings
Plain
1
(2)
/
82x11
Special Modes
Special Modes
File
Ex(po1su)re
100%
Copy Ratio
Quick File
(3) Touch the [Plain] key.
Touch the key of the type of paper that is loaded
in the bypass tray.
Paper Select
OK
1
/
1
/
82x11
82x11
Plain
1
/
Plain
8
2x11R
Plain
Plain
Plain
1
/
82x14
(3)
11x14
Copy Mode
(4) Touch the [Heavy Paper] key.
Cancel
1/2
Bypass Tray Type/Size Setting
Select the paper type.
Plain
Letter Head
Pre-Punched
Color
Thin Paper
Transparency
Pre-Printed
Recycled
Heavy Paper
Tab Paper
Envelope
(4)
1/2
22
Select paper settings in the touch panel.
(Continued)
Copy Mode
Type
OK
Bypass Tray Type/Size Setting
(5) Touch the [Auto-Inch] key.
(6) Touch the [OK] key.
Size
12x18,11x17,82x14
1
Type
(6)
1
8K
/
1
1
1
/
/
/
/
8
2x11,82x11R,52x82R
4x102R,A3,A4,B4,B5
Auto-Inch
Heavy Paper
1
1
/
/
7
16K
A3W,A3,A4,A4R,A5R,B4
(5)
A
1
/
B5,B5R,216x330(82x13)
16KR
1
/
11x17,82x11
Custom Size
X420 Y297
2/2
Paper Select
OK
(7) Touch the bypass tray key.
(8) Touch the [OK] key.
1
1
/
/
1.82x11
Plain
8
2x11
(8)
1
/
Haper
2.82x11R
Plain
Plain
Plain
(7)
1
/
3.82x14
4.11x17
4
Set the number of copies and then press
the [COLOR START] key or the [BLACK
& WHITE START] key.
or
Correct sets
Cancel scanning
Cancel copying
Selecting a tray
To select the paper to be used for a copy job, touch
the image of the machine in the base screen of copy
mode.
Ready to scan for copy.
0
Full color
Color mode
2-sided Copy
Output
Job Detail
settings
Plain
1
/
8
2x11
Special Modes
File
1
Auto
Exposure
/
1.
2.
3.
4.
8
8
2x11
1
/
5.
82x11
1
/
2x11R
2x14
1
/
8
100%
Copy Ratio
11x17
Quick File
Touch a key to select a tray.
Paper Select
OK
(2)
(1) The keys appear in the following order from the
top: Tray 1, Tray 2, Tray 3, Tray 4.
(2) Touch this key to select the bypass tray.
(3) Touch this key to set the type of paper in the
bypass tray.
1
1
/
/
1.82x11
82x11
Plain
Plain
Plain
Plain
1
Plain
/
2.82x11R
(3)
(4)
(1)
1
/
1
3.82x14
/
5.82x11
Plain
4.11x17
(4) Touch this key to select Tray 5 (large capacity
tray).
23
SELECTING THE EXPOSURE MODE
For a clearer copy result, select an exposure mode appropriate for the
original type.
The example of copying an original with light colors such as pencil
writing is explained below.
Exposure adjustment
Light original
1
The side to be scanned must be face up!
Place the original.
When using the document glass, place the original
with the side to be scanned face down.
Ready to scan for copy.
2
0
Full Color
Color Mode
Select exposure settings in the touch
panel.
1
2-Sided Copy
Output
/
Original 82x11
Job Detail
Plain
Settings
1
/
82x11
Special Modes
File
(1) Touch the [Exposure] key.
1
Auto
Exposure
/
1.
2.
3.
4.
82x11
82x11R
82x14
11x17
1
/
1
/
Quick File
Cop(y1Ra)tio
(2) Use the
screens.
keys to switch through the
Exposure
OK
1/2
Text
Auto
Text/
Prtd.Photo
Text/Photo
Photo
Manual
1
3
5
Printed
Photo
(2)
(3) Touch the [Light Original] key.
(4) Darken the exposure with the
key.
Exposure
OK
Nine levels are available for the exposure.
(5)
Light
Original
Map
Darken the exposure with the
lighten the exposure with the
key, and
key.
Manual
3
(3)
(4)
1
5
(5) Touch the [OK] key.
3
Set the number of copies and then press
the [COLOR START] key or the [BLACK
& WHITE START] key.
or
Correct sets
Cancel scanning
Cancel copying
24
FITTING THE COPY IMAGE TO THE
PAPER (Automatic Ratio Selection)
You can copy an original onto any size of paper using automatic
enlargement/reduction.
This section explains how to copy an 8-1/2" x 11" original onto 11" x 17"
paper.
11x17
8-1/2x11
1
The side to be scanned must be face up!
Place the original.
When using the document glass, place the original
with the side to be scanned face down.
Full Color
Color Mode
2
2-Sided Copy
Output
1
/
Auto
Original
Auto
8
2x11R
Paper Select
Select automatic ratio selection in the
touch panel.
Job Detail
Settings
Plain
(2)
1
/
82x11
Special Modes
Special Modes
File
Ex(po1su)re
(1) Touch the [Job Detail Settings] key.
(2) Touch the [Paper Select] key.
100%
Copy Ratio
Quick File
(3) Touch the tray that has the desired
paper size.
Paper Select
OK
1
/
1
/
82x11
1.82x11
Plain
(4)
1
/
Plain
8
2x11R
2.
3.
Plain
Plain
Plain
(4) Touch the [OK] key.
1
/
8
2x14
4.11x17
(3)
(5) Touch the [Job Detail Settings] key to
close the job detail settings screen.
Ready to scan for copy.
0
Full Color
Color Mode
1
2-Sided Copy
Output
/
82x11R
Original
(6) Touch the [Auto Image] key.
Job Detail
Settings
Plain
1
/
82x11
Special Modes
File
Ex(po5su)re
(6)
1
/
1.
82x11
82x11R
82x14
11x17
1
2.
3.
4.
/
1
/
100%
Copy Ratio
Auto
Image
Quick File
25
3
Set the number of copies and then press
the [COLOR START] key or the [BLACK
& WHITE START] key.
or
Correct sets
Cancel scanning
Cancel copying
26
ENLARGEMENT/REDUCTION
(Preset Ratios / Zoom)
In addition to selecting a preset ratio, you can adjust the ratio in
increments of 1% for precise adjustment of the copy size.
55%
As an example, this section explains how to reduce the image to 55%.
Ratio-specified copy
Original
1
The side to be scanned must be face up!
Place the original.
When using the document glass, place the original
with the side to be scanned face down.
Ready to scan for copy.
2
0
Full Color
Color Mode
Select the ratio in the touch panel.
(1) Touch the [Copy Ratio] key.
1
2-Sided Copy
Output
Original
/
82x11
Job Detail
Settings
Plain
1
/
82x11
Special Modes
File
1
Auto
Exposure
/
1.
2.
3.
4.
82x11
2x11R
82x14
11x17
1
/
8
1
/
100%
Copy Ratio
Quick File
(1)
Copy Ratio
OK
(2) Change the ratio menu.
%
100
1
/
82x11
11x17
1
/
Zoom
64%
77%
82x14
121%
129%
11x17
11x17
1
1
1
/
/
/
82x11 52x82
1
1
/
/
82x14
82x11
11x17
100%
1
1
1
1
1
/
/
/
/
/
82x14 82x11
52x82 82x11
Auto Image
1
2
XY Zoom
Menu
(2)
(3) Touch the [50%] key.
Copy Ratio
25%
OK
%
55
Zoom
(4) Set the copy ratio to 55% with the
key.
(5)
50%
200%
400%
The ratio can be adjusted in increments of 1%.
Touch the
the key to make the ratio larger.
key to make the ratio smaller, or
(4)
(3)
100%
Auto Image
Menu
XY Zoom
1
2
(5) Touch the [OK] key.
27
3
Set the number of copies and then press
the [COLOR START] key or the [BLACK
& WHITE START] key.
or
Correct sets
Cancel scanning
Cancel copying
28
INTERRUPTING A COPY RUN
(Interrupt Copy)
When the machine is busy printing another job, you can temporarily
stop the job and make a copy.
This feature is useful when you need to make an urgent copy during a
long copy run.
Original
Interrupt
Printing
Copies in progress from tray 1.
Ready to scan for next copy job.
1
Interrupt
2-Sided Copy
Output
5
Touch the [Interrupt] key.
Full Color
Color Mode
The [Interrupt] key appears in the base screen while
the machine is printing.
Job Detail
Settings
Plain
1
/
82x11
Special Modes
File
Auto
Exposure
1
/
1.
2.
3.
4.
82x11
1
/
82x11R
1
/
82x14
11x17
100%
Copy Ratio
Quick File
2
The side to be scanned must be face up!
Place the original.
When using the document glass, place the original
with the side to be scanned face down.
3
Set the number of copies and then press
the [COLOR START] key or the [BLACK
& WHITE START] key.
or
The interrupted copy job will resume when the copy
job is finished.
Correct sets
Cancel scanning
Cancel copying
29
STORING COPY OPERATIONS
(Job Programs)
You can store a group of copy settings. The settings can be called up and used whenever needed.
When you frequently use the same group of settings, this saves you the trouble of manually selecting the settings
each time you need to use them.
Storing a job program
1
Press the [#/P] key ( ).
Exit
2
Job Programs
Store the job program in the touch panel.
Press program number.
1/6
(1) Touch the [Store/Delete] tab.
1
5
2
6
3
7
4
8
Recall
Store/Delete
(1)
(2) Touch the key of the job program that
you wish to store.
Exit
1/6
Job Programs
Press program number.
3
7
4
8
1
2
6
(2)
Recall
Store/Delete
(3) Select the copy settings that you wish to
store.
To store, make selections and press
[OK], to delete, press [Cancel].
Canc
OK
(4)
Full Color
Color Mode
1
2-Sided Copy
/
82x11
Original
(4) Touch the [OK] key.
Output
Job Detail
Settings
Plain
82x11
1
/
Touch the [Program name] key to display a text entry
screen. Enter a name for the program.
To enter text, see "6. ENTERING TEXT" in the
User's Guide.
Auto
Exposure
1
/
1.
2.
3.
4.
82x11
1
/
82x11R
1
/
82x14
11x17
100%
Copy Ratio
Program Name
(3)
30
Calling up a job program
1
Press the [#/P] key ( ).
Place the original.
2
Exit
Job Programs
Touch the numeric key of the desired job
program.
Press program number.
1/6
1
5
2
6
3
7
4
8
Set the number of copies and start copying.
Recall
Store/Delete
Deleting a job program
1
Press the [#/P] key ( ).
Exit
2
Job Programs
Delete the job program in the touch
panel.
Press program number.
1/6
1
5
2
6
3
7
4
8
(1) Touch the [Store/Delete] tab.
Recall
Store/Delete
(1)
(2) Touch the numeric key of the job
program that you wish to delete.
Exit
1/6
Job Programs
Press program number.
3
7
4
8
1
5
2
(2)
Recall
Store/Delete
31
Delete the job program in the touch
panel. (Continued)
A job program has been already stored
in this location.
(3) Read the displayed message and touch
the [Delete] key.
Cancel
Delete
Store
(3)
Exit
(4) Touch the [Exit] key.
Job Programs
(4)
Press program number.
1/6
2
6
3
7
4
8
1
5
Recall
Store/Delete
32
SPECIAL MODES
The special modes can be used for a variety of special-purpose copy jobs.
This section introduces the types of copies that can be made with the special modes. (The procedures for using
each of the special modes are not explained.)
Although each special mode has its own settings and procedures, the basic procedure is the same for all modes.
The basic procedure for selecting a special mode is explained on the next page using "Margin Shift" as an
example.
For the specific procedures for selecting each of the special modes, see "2. CONVENIENT COPY
FUNCTIONS" in the Copier Guide.
Special modes
To use a special mode, open the special modes
Ready to scan for copy.
0
menu and touch the key of mode that you wish to
use. The menu consists of four screens. Use the
keys to switch through the screens.
Touch the [Special Modes] key in the base screen to
open the special modes menu. (You can also open
the special modes menu by touching the [Special
Modes] key that appears after the [Job Detail
Settings] key is touched.)
Full Color
Color Mode
2-Sided Copy
Output
Job Detail
Settings
Plain
82x11
1
/
Special Modes
File
Auto
Exposure
1
/
1.
2.
3.
4.
82
x
11
1
/
82
x
11R
1
/
82
A
x
x
14
17
100%
Copy Ratio
11
3
Quick File
1st screen
2nd screen
OK
OK
Special Modes
Special Modes
1/4
2/4
Dual Page
Copy
Transparency
Inserts
Multi Shot
Margin Shift
Erase
Job
Covers/Inserts
Tandem
Copy
Pamphlet Copy
Book Copy
Tab Copy
Card Shot
Build
3rd screen
4th screen
OK
OK
4/4
Special Modes
Special Modes
3/4
Color
Adjustments
Mixed Size
Original
Slow Scan
Mode
Image Edit
File
Stamp
Quick File
Proof Copy
When the [Image Edit] key is touched in the 3rd screen, the
following menu opens.
When the [Color Adjustments] key is touched in the 3rd
screen, the following menu opens.
OK
OK
Color
Image Edit
Adjustments
Suppress
Background
Multi-Page
Enlargement
Mirror
Image
Photo Repeat
Sharpness
RGB Adjust
B/W
Reverse
11x17
Full Bleed
Centering
Color Balance
Brightness
Intensity
When a special mode key encircled by
is touched, the key is highlighted and the setting is completed.
When any other special mode key is touched, a setting screen appears to let you select settings for that mode.
The keys that appear will vary depending on what peripheral devices are installed.
33
SELECTING A SPECIAL MODE
The procedure for selecting settings for a special mode is explained below. The settings that must be selected
vary for each special mode, however, the general procedure is the same. The procedure for selecting settings for
"Adding margins (Margin Shift)" is explained below as an example.
1
The side to be scanned must be face up!
Place the original.
When using the document glass, place the original
with the side to be scanned face down.
Ready to scan for copy.
2
0
Select the desired special mode
(example: margin shift) settings in the
touch panel.
Full Color
Color Mode
1
2-Sided Copy
Output
/
Original
82x11
Job Detail
Settings
Plain
1
/
82x11
Special Modes
Auto
Exposure
1
/
1.
2.
3.
4.
82x11
82x11R
82x14
11x17
(1) Touch the [Special Modes] key.
1
/
(1)
1
/
100%
Copy Ratio
Quick File
OK
Special Modes
Margin Shift
(2) Touch the [Margin Shift] key.
Settings to shift the left margin by 3/4" will be
selected.
1/4
Dual Page
Copy
Erase
(2)
Tandem
Copy
Job
Build
Pamphlet Copy
(3) Select 3/4" for the front side and 3/4" for
OK
Special Modes
Margin Shift
the reverse side using the
keys.
(4)
Side 2
Cancel
(4) Touch the [OK] key.
Side 1
3/4
Right
Left
Down
The margin shift position is initially set to
"Right".
(0~1)
inch
(0~1)
3/4
inch
To change the position to "Left" or "Down",
touch the corresponding key.
(3)
3
Set the number of copies and then press
the [COLOR START] key or the [BLACK
& WHITE START] key.
or
Correct sets
Cancel scanning
Cancel copying
34
CONVENIENT COPY FUNCTIONS
Adding margins (Margin Shift)
Use this function to shift the image on
the copy to create binding margins.
This function is convenient when you
will be binding the copies with a string
or placing them in a binder.
Erasing peripheral shadows (Erase)
Use this function to erase peripheral
shadows that occur when making
copies of books and other thick
originals.
Without erase
With erase
Copying each facing page of a bound document
(Dual Page Copy)
Use this function to make separate
copies of the left and right pages of a
bound document such as a pamphlet.
In addition, two facing pages can be
copied to both sides of one sheet of
paper.
Making copies in pamphlet format (Pamphlet Copy)
Use this function to make copies that
can be folded into a pamphlet.
Pamphlet copy makes it easy to create
pamphlets.
When a saddle stitch finisher is
installed, the output is automatically
folded at the center and stapled.
4
1
2
1
3
5
3
4
5
2
5
6
7
7
7
8
35
Copying a large number of originals at once (Job Build)
A stack of originals higher than the
indicator line cannot be fed through the
automatic document feeder at once.
The job build function lets you divide
the stack of originals into sets, feed
each set, and copy the sets as a single
job.
Using two machines to copy a large number of
originals (Tandem Copy)
You can divide a copy job between two
machines connected to the same
2 sets
network.
This saves considerable time when
running a large copy job.
To use this function, the tandem
connection setting must be configured
in the system settings.
4 sets
2 sets
Using a different paper type for covers (Covers/Inserts)
This function enables you to use a
different type of paper for the front and
back covers of a set of copies.
Inser
t
Inser
t
A different type of paper can also be
added as an insert at specified pages.
Co
ver
Bac
k co
ver
Adding inserts when copying on transparency film
(Transparency Inserts)
When copying onto transparency film,
P
a
per inser
this function inserts sheets of paper
between the sheets of transparency film
to keep them from sticking together.
t
P
a
per inser
t
P
aper inser
t
36
Copying multiple pages onto one sheet of paper
(Multi Shot)
Use this function to copy two or four
original pages onto one sheet of paper.
1
1
3
2
4
2
3
4
Copying a pamphlet (Book Copy)
Use this function to copy a book,
pamphlet, or other bound original. The
copies will be arranged in the same
pamphlet-style layout.
When a saddle stitch finisher is
installed, the output is automatically
folded at the center and stapled.
1
3
5
1
3
5
7
7
Copying captions onto tab paper (Tab Copy)
Use this function to copy captions onto
Original
Tab paper
the tabs of tab paper.
I N D E X
I N N D D E E X X
Copying both sides of a card onto one sheet of
paper (Card Shot)
Use this function to copy the front and
reverse side of a card onto one sheet of
Front
paper.
Back
37
Printing the date or a stamp on copies (Stamp)
Use this function to print the date, a
stamp, the page number. or text on
copies.
Date print
08/01/2005
Stamp
CONFIDENTIAL
A color can be selected to print a stamp
or text in color.
Page number
Text
Planning Meeting
1
2
3
Repeating photos on a copy (Photo Repeat)
Use this function to print up to 24
copies of one photo on one sheet of
paper.
Creating a large poster (Multi-Page Enlargement)
Use this function to enlarge a copy
image and print it using multiple sheets
of paper. The sheets of paper can be
attached together to form one large
copy.
Inverting the image (Mirror Image)
Use this function to make a copy that is
a mirror image of the original.
38
Copying an 11" x 17" size original without cutting off
the edges (11x17 Full Bleed)
Use this function to copy an 11" x 17"
size original at full size without cutting
off the edges.
The original must be placed on the
document glass. (A right tray or finisher
must be installed.)
Copying in the center of the paper (Centering)
Use this function to position the copy
image at the center of the paper.
This is convenient when the image is
reduced or copied onto paper that is
larger than the original.
Reversing white and black in a copy (B/W Reverse)
This function reverses black and white
in a copy to create a negative image.
Use this function to save toner when
copying an original with large black
areas.
Adjusting red/green/blue in copies (RGB Adjust)
Use this function to strengthen or
weaken red, green, or blue (one color
Red R+
only) and thereby change the overall
hue of the copy.
Green G+
Blue B+
39
Adjusting the sharpness of an image (Sharpness)
Use this function to sharpen or soften a
copied image.
Soft
Sharp
Whitening faint colors in copies
(Suppress Background)
Use this function to suppress light
background areas of the copied image.
This is convenient for making a copy of
an original that is printed on colored
paper.
Adjusting the color (Color Balance)
Use this function to adjust the color
balance in a color copy. The densities
of the four colors cyan, magenta,
yellow, and black can be adjusted.
C Cyan+
M Magenta+
K Black+
Y Yellow+
Adjusting the brightness of a copy (Brightness)
Use this function to adjust the
brightness of a copy.
40
Adjusting the intensity of a copy (Intensity)
Use this function to adjust the intensity
of a copy.
Intensity +
Intensity +
Checking copies before printing (Proof Copy)
When this function is used, only one set
of copies is made, regardless of the
5
sets
number of sets specified. After the first
set is checked for errors, the remaining
sets can be printed.
Check
1
set
4
sets
Copying originals that are different sizes
(Mixed Size Original)
Even when a 5-1/2" x 8-1/2" original is
mixed in with 8-1/2" x 11" originals, all
originals can be copied at once.
5-1/2x
5-1/2x
8
-1/2
8
-1/2
8
8
-1/2x11
-1/2x1
1
Copying thin originals (Slow Scan Mode)
Use this function to copy thin originals,
which misfeed easily, using the
automatic document feeder.
41
Printing
This section explains the basic procedure for printing using the printer
are also introduced.
®
in Windows environments, and Mac OS X v10.3.9 in Macintosh
environments.
X SELECTING PRINTER DRIVER SETTINGS. . . . . . . . . 49
X CONVENIENT PRINTER FUNCTIONS . . . . . . . . . . . . . 50
X PRINTING FROM A MACINTOSH. . . . . . . . . . . . . . . . . 52
43
PRINTING
The basic procedure for printing a document or image from your computer is explained below.
The procedure shows how to print a letter-size document using WordPad.
1
Select the print command
(1)
in the application.
(1) Open the [File] menu.
(2) Select [Print].
(2)
2
Open the printer driver
properties window.
(1) Select the printer driver
of the machine.
(2) Click the [Preferences]
button.
In Windows 98/Me/NT 4.0,
click the [Properties] button.
In Windows 2000, the
[Preferences] button does not
appear. Click each tab in the
"Print" dialog box to adjust the
settings on that tab.
(1)
(2)
44
3
Select print settings.
(1) Click the [Paper] tab.
(2) Select the paper size.
(3) Click the [OK] button.
(1)
(2)
(3)
4
Click the [Print] button.
Printing begins.
In Windows 98/Me/NT 4.0, click the
[OK] button.
45
CANCELING A PRINT JOB
You can cancel a print job if you cancel before printing actually begins.
1
PRINT
DOCUMENT
FILING
READY
DATA
Press the [JOB STATUS] key.
LINE
DATA
IMAGE SEND
COPY
SYSTEM
JOB STATUS SETTINGS
LOGOUT
2
Spool
Job Queue
Copy
Sets / Progress
020 / 001
Status
Job Queue
Complete
1/1
1
2
Copying
Cancel the job in the touch panel.
(1) Touch the [Print Job] key.
Copy
020 / 000
020 / 000
Waiting
(2)
3
4
Computer01
0312345678
Waiting
Waiting
Priority
(2) Change the print job status mode to
[Spool] or [Job Queue].
00
Stop/Delete
(3)
Print Job
Scan to
Fax Job
InFax
(4)
Change to the mode that shows the key of the
(1)
job that you wish to cancel.
(3) Touch the key of the print job that you
wish to cancel.
Delete the job?
Computer01
(4) Touch the [Stop/Delete] key.
(5) Touch the [Yes] key.
No
Yes
(5)
46
USING PRINTER DRIVER HELP
When selecting settings in the printer driver properties window, you can display Help to view explanations of the
settings.
1
Open the printer driver
properties window.
(1) Select the printer driver
of the machine.
(2) Click the [Preferences]
button.
In Windows 98/Me/NT 4.0,
click the [Properties] button.
(1)
In Windows 2000, the
(2)
[Preferences] button does not
appear. Click each tab in the
"Print" dialog box to adjust the
settings on that tab.
2
Click the [Help] button.
To view Help for a particular
setting, click the
button in the
upper right-hand corner of the
window and then click the setting.
If the information icon (
)
appears, you can click the icon to
view information on prohibited
combinations of settings and other
matters.
47
PRINTER DRIVERS
When using the printer function of the machine, you can configure a variety of settings in the printer driver
properties window. This section introduces the types of printer drivers and the printer driver settings.
Printer driver types
1
PCL printer driver*
The machine supports the Hewlett-Packard PCL6 and PCL5c printer control languages. It is recommended that
you use the PCL6 printer driver. If you have a problem printing from older software using the PCL6 printer driver,
use the PCL5c printer driver.
2
PS printer driver*
This printer driver supports the PostScript 3 page description language developed by Adobe Systems
Incorporated and enables the machine to be used as a PostScript 3 compatible printer.
For detailed information on using the drivers, see "PRINTER FUNCTION OF THE MACHINE" in the Printer
Guide.
*1 Provided standard with the machine.
*2 For use when the PS3 expansion kit (MX-PKX1) is installed.
Printer driver settings
The settings that can be selected in the printer driver are grouped on six tabs. Click on a tab to bring it to the front.
The settings on each tab are shown below.
Note that there are additional settings that are not shown below. For explanations of the other settings, see printer
driver Help.
Main tab
Advanced tab
Watermarks tab
• Document Style
• N-Up Printing
• Mirror Image (PS only)
• Overlays
• Watermark
• Image Stamp (PCL6, PS)
• Staple
• Punch
• Tab Paper Settings
• Tandem Print
• Black and White Print
• Pamphlet style / Pamphlet staple
• Margin Shift
• Rotate 180 degrees
Paper Tab
Job Handling tab
• Retention
• Document Filing Settings
Color tab
• Fit To Paper Size
• Poster Printing (PCL6, PS)
• Zoom (PCL5c, PCL6)
• XY-Zoom (PS only)
• Different Paper
• Color Adjustment
• Text To Black/Vector To Black
• Image Type
• Transparency Inserts
• Carbon Copy
• Tab Paper Print (PCL6 only)
48
SELECTING PRINTER DRIVER SETTINGS
The procedure for selecting settings in the printer driver is explained below using "Fit To Paper Size" as an
example.
The Fit To Paper Size function is used to automatically enlarge or reduce the print image to fit the selected paper
size. In this example, a letter-size image will be printed on ledger-size paper.
The procedures for configuring printer driver settings vary by setting.
For more information on each of the settings, see "2. CONVENIENT PRINTING FUNCTIONS IN WINDOWS"
in the Printer Guide.
1
Open the printer driver
properties window.
(1) Select the printer driver
of the machine.
(2) Click the [Preferences]
button.
In Windows 98/Me/NT 4.0, click the
[Properties] button.
(1)
In Windows 2000, the
(2)
[Preferences] button does not
appear. Click each tab in the "Print"
dialog box to adjust the settings on
that tab.
2
Select print settings.
(1)
(1) Click the [Paper] tab.
(2) Select [Letter].
Select the size of the print
image.
(2)
(3) Select [Fit To Paper Size].
(4) Select [Ledger].
Select the size of paper that
you want to print on.
(3)
(5) Click the [OK] button.
This completes the settings. Start
printing.
(4)
(5)
49
CONVENIENT PRINTER FUNCTIONS
2-sided printing (Document Style)
Use this function to print on both sides of
the paper. You can use 2-sided printing to
reduce the number of printed sheets when
you are printing a large number of pages
or when you wish to conserve paper.
1
2
3
1
3
4
Fitting the print image to the paper (Fit To Paper Size)
Use this function to enlarge or reduce the
print image to fit the paper size.
This is convenient for such purposes as
enlarging a letter or A4 size document to
ledger or A3 size paper to make it easier
to view, and to print when the same size of
paper as the print image is not loaded in
the machine.
Letter
Ledger
Printing multiple images on one sheet of paper
(N-Up Printing)
Use this function to reduce and print
multiple images on a single sheet of
paper.
2, 4, 6, 8, 9, or 16 images can be printed
1
1
3
2
4
on one sheet of paper. This is convenient
when you wish to show an overall view of
multiple pages or conserve paper.
2
3
4
Stapling printed pages (Staple)
Use this function to staple printed output.
(When a finisher is installed.)
50
Punching holes in output (Punch)
Use this function to punch holes in the
output.
(When a finisher/punch module is
installed.)
Printing a color image in grayscale
(Black and White Print)
Use this function to print color images in
grayscale.
This lets you save color toner when color
printing is not necessary, such as when
you only need to check the contents of a
document.
The machine also has these functions
See "2. CONVENIENT PRINTING FUNCTIONS IN WINDOWS" in the Printer Guide for detailed information on
each function.
Functions convenient for creating pamphlets and posters
• Creating a pamphlet (Pamphlet/Pamphlet Staple)
• Adding margins (Margin Shift)
• Creating a large poster (Poster Printing)
Functions to adjust the size and orientation of data
• Rotating the print image 180 degrees (Rotate 180 degrees)
• Enlarging and reducing the print image (Zoom/XY-Zoom)
• Reversing the image (Mirror Image)
Color mode adjustment function
• Adjusting the brightness and contrast of the image (Color Adjustment)
• Printing light text or lines in black (Text To Black/Vector To Black)
• Selecting color settings to match the image type (Image Type)
Functions that combine text and images
• Adding a watermark to printed pages (Watermark)
• Printing another image over the print image (Image Stamp)
• Creating overlays for print images (Overlays)
Print functions for special purposes
• Printing specified pages on different paper (Different Paper)
• Keeping sheets from sticking together when printing on transparency film (Transparency Inserts)
• Printing a carbon copy (Carbon Copy)
• Printing text on the tabs of tabbed paper (Tab Printing)
Convenient printer functions
• Using two machines to print a large print job (Tandem Print)
• Using the document filing function (Retention/Document Filing)
51
PRINTING FROM A MACINTOSH
This section explains the basic procedure for printing from a Macintosh.
The following example explains how to print a document from "TextEdit", which is a standard accessory program
in Mac OS X.
To print from a Macintosh, the PS3 expansion kit must be installed in the machine and the machine must be
connected to a network. For the procedure for installing the PPD file, see "3. SETUP IN A MACINTOSH
ENVIRONMENT" in the Software Setup Guide.
Setting the paper size
The following example explains how to set the paper size to "Letter".
1
Open the page setup
(1)
screen in the software
application.
(1) Open the [File] menu.
(2) Select [Page Setup].
(2)
2
Set the paper size in the
page setup screen.
(1) Make sure that the
correct printer is
selected.
(1)
The machine name that
appears in the "Format for"
menu is normally [SCxxxxxx].
("xxxxxx" is a sequence of
characters that varies
depending on your machine
model.)
(2)
(2) Select [US Letter].
(3) Click the [OK] button.
The window varies depending
on the operating system
(3)
version, the printer driver
version, and the application.
52
Printing a file
1
Select the print command
in the application.
(1)
(1) Open the [File] menu.
(2) Select [Print].
(2)
2
Select print settings and
click the [Print] button.
(1)
(2)
(1) Make sure that the
correct printer is
selected.
The machine name that
appears in the "Printer" menu
is normally [SCxxxxxx].
("xxxxxx" is a sequence of
characters that varies
depending on your machine
model.)
(3)
(2) Select print settings.
Click
next to [Copies &
Pages] ([General] in Mac OS
9.0 to 9.2.2) and select the
settings that you wish to
configure from the pull-down
menu. The corresponding
setting screen will appear.
(3) Click the [Print] button.
Printing begins.
The print window varies
depending on the operating
system version, the printer
driver version, and the
application.
53
Scanning
basic procedure for using scan mode. In addition, special modes that can
be used with the network scanner function are introduced.
The Internet fax expansion kit is required to use the Internet fax function.
X SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . 57
X CHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . 59
X SELECTING THE EXPOSURE AND EXPOSURE
X CHANGING THE FILE FORMAT. . . . . . . . . . . . . . . . . . 61
X STORING A DESTINATION. . . . . . . . . . . . . . . . . . . . . . 62
X SENDING THE SAME IMAGE TO MULTIPLE
X CONVENIENT TRANSMISSION METHODS. . . . . . . . . 66
X SPECIAL SCAN MODES. . . . . . . . . . . . . . . . . . . . . . . . 68
X SELECTING SPECIAL MODES FOR THE SCANNER
FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
X CONVENIENT SCANNER FUNCTIONS . . . . . . . . . . . . 71
55
NETWORK SCANNER FUNCTION
You can send a scanned image file to various destinations using the network scanner function of the machine.
The network scanner function has the following modes.
Scan modes
Scan to E-mail
The scanned file is sent by e-mail.
Scan to FTP
The scanned file is sent to a specified directory on an FTP server.
Scan to Network folder
The scanned file can be sent to a shared folder on a computer on your network. Transmission is
possible to computers running the following operating systems:
Windows 98/NT 4.0/2000/XP/Server 2003
Scan to Desktop
The scanned file is sent to a specified folder on your computer. (To use Scan to Desktop, software
must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the
machine. For the procedures for installing the software, see the Sharpdesk Installation Guide.)
Internet Fax mode
PC Scan mode
A fax can be sent via the Internet.
This function requires the expense of an
Internet connection, however, if you
already have Internet service or
frequently send faxes, this function can
help reduce communication costs.
You can scan an original using a
TWAIN* compliant software application
2
on a computer on the same network as
the machine.
When you intend to edit the scanned
image, it is convenient to be able to
perform the scan operation from your
computer.
To use PC Scan mode, the scanner driver
must be installed from the "Software
CD-ROM" provided with the machine.
Operating systems that can be used are
Windows 98/Me/2000/XP/Server 2003.
USB Memory mode
The scanned file is sent to and stored in
1
a USB memory device* connected to
the machine.
*1 A USB memory device is a storage device that is connected via a USB interface.
*2 TWAIN is an interface standard used for scanners and other image input devices. When the TWAIN driver is
installed on your computer, you can use any TWAIN-compliant application to scan an image.
56
SCANNING AN ORIGINAL
The basic operation for scanning is explained below.
This section explains how to send a scanned file by e-mail.
Scan
transmission
Original
Scanned image
1
PRINT
DOCUMENT
FILING
READY
DATA
Press the [IMAGE SEND] key.
LINE
DATA
IMAGE SEND
COPY
SYSTEM
JOB STATUS SETTINGS
LOGOUT
Ready to send.
Resend
The base screen of scan mode appears.
Scan
Mode Switch
Address Book
Address Entry
Image
Settings
Send Settings
Special Modes
File
Quick File
2
The side to be scanned must be face up!
Place the original.
When using the document glass, place the original
with the side to be scanned face down.
Ready to send.
3
Resend
Scan
Scan
Send
Auto
Select the destination in the touch panel.
(1) Touch the [Address Entry] key.
Address Book
Mode Switch
1
/
8
2x11
Image
Settings
Address Entry
Specdes
Send Settings
(1)
File
Quick File
(2) Touch the [To] key.
Select addressee type.
A text entry screen will appear. Enter the
destination e-mail address.
To
Cc
To enter text, see "6. ENTERING TEXT" in the
User's Guide.
(2)
57
4
Press the [COLOR START] key or the
[BLACK & WHITE START] key.
or
Cancel scanning
58
CHANGING THE RESOLUTION
You can select the resolution to match the original type.
This section explains how to set the resolution to "300X300dpi", which creates a clearer image than the default
resolution.
1
The side to be scanned must be face up!
Place the original.
When using the document glass, place the original
with the side to be scanned face down.
Scan
2
Address Book
Address Entry
Auto
Exposure
Mono2/Auto
Color Mode
Mode Switch
Select the resolution in the touch panel.
(1) Touch the [Image Settings] key.
(2) Touch the [Resolution] key.
Image
Settings
200X200dpi
Resolution
TIFF/JPEG
File Format
Send ngs
Special Modes
File
(1)
Auto
x11
(2)
Special Modes
Original
Quick File
Scan
Resolution
(3) Touch the [300X300dpi] key.
(4) Touch the [OK] key.
OK
100X100dpi
200X200dpi
300X300dpi
(4)
40pi
(3)
600X600dpi
3
Select the destination and then press the
[COLOR START] key or the [BLACK &
WHITE START] key.
or
Cancel scanning
59
SELECTING THE EXPOSURE AND
EXPOSURE MODE
The exposure can be set to match the darkness of the colors in the original and the exposure mode can be set to
match the original type.
This section explains how to darken a light original and set the exposure mode to "Text".
1
The side to be scanned must be face up!
Place the original.
When using the document glass, place the original
with the side to be scanned face down.
Scan
Mode Switch
2
Mono2/Auto
Color Mode
Address Book
Address Entry
Auto
Exposure
Select exposure settings in the touch
panel.
Image
Settings
20pi
TIFF/JPEG
File Format
(2)
Resolution
Senings
Special Modes
File
(1)
1
/
(1) Touch the [Image Settings] key.
(2) Touch the [Exposure] key.
Auto
8
2x11
Special Modes
Original
Quick File
(3) Read the displayed message and touch
the [OK] key.
When Fax/I-Fax address is included,
exposure setting shared among Fax/
I-Fax/ Scanner mode is selected.
OK
(3)
Scan
Exposure
(4) Touch the [Manual] key.
Moiré Reduction
OK
Text/
(5) Darken light colors with the
key.
Auto
(7)
Texo
Prtd.Photo
Five levels are available for the contrast.
Darken light originals with the
lighten dark originals with the
Manual
(4)
Photo
Text
key, and
key.
1
3
5
d
(6)
Map
Photo
(6) Touch the [Text] key.
(7) Touch the [OK] key.
(5)
3
Select the destination and then press the
[COLOR START] key or the [BLACK &
WHITE START] key.
or
Cancel scanning
60
CHANGING THE FILE FORMAT
The file format (file type and compression method) for sending a scanned image is specified when the destination
is stored in a one-touch key; however, you can change the format at the time of transmission.
The procedure below explains how to send a scanned image in full color TIFF format.
1
The side to be scanned must be face up!
Place the original.
When using the document glass, place the original
with the side to be scanned face down.
Scan
Mode Switch
2
Mono2/Auto
Color Mode
Address Book
Address Entry
Auto
Exposure
Select format settings in the touch panel.
(1) Touch the [Image Settings] key.
(2) Touch the [File Format] key.
Image
Settings
200X200dpi
Resolution
TIFF/JPEG
File Format
Send ngs
Special Modes
File
(1)
1
/
Speci(al2M)odes
Auto
82x11
Original
Quick File
(3) Read the displayed message and touch
the [OK] key.
Select a file format to apply it to
all scan destinations.
OK
(3)
(4) Change the mode to Color/Grayscale
mode.
File Type
Compression Mode
OK
PDF
TIFF
None
B/W
Encrypt PDF
Programmed
MH (G3)
Color/Gray
MMR (G4)
(4)
(1-99)
Specified Pages per File
(5) Touch the [TIFF] key.
Compression Ratio
Low
OK
File Type
(6) Touch the [High] key.
This sets the compression to high.
A higher compression ratio creates a smaller file
size.
TIFF
PDF
(7)
B/W
Encrypt PDF
Programmed
Specified Pages per File
Medium
High
(5)
Color/Gray
(1
(7) Touch the [OK] key.
(6)
3
Select the destination and press the
[COLOR START] key.
If the file type is set to [Encrypt PDF], you will be
prompted to enter a password when you start
transmission.
Cancel scanning
61
STORING A DESTINATION
The procedure for storing e-mail addresses in one-touch keys for Scan to E-mail is explained below.
Stored e-mail addresses can be entered quickly and easily.
If you frequently send images to the same group of destinations, the e-mail addresses of those destinations can
be stored as a group. To store destinations for the other modes of the network scanner function, see "STORING
DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" in the Scanner Guide.
Storing a individual key
1
PRINT
DOCUMENT
FILING
READY
DATA
Press the [SYSTEM SETTINGS] key.
LINE
DATA
IMAGE SEND
COPY
SYSTEM
JOB STATUS SETTINGS
LOGOUT
System Settings
Admin Password
Exit
2
Store the Scan to E-mail destination in
the touch panel.
List Print
(User)
Total Count
Default Settings
Address Control
Paper Tray
Settings
Fax Data
Receive/Forward
(1) Touch the [Address Control] key.
Printer Condition
Settings
Doculing
(1)
USB-Device Check
Control
(2) Touch the [Direct Address / Program]
key.
System Settings
Address Control
OK
Direct Address / Program
F-Cody Box
(2)
Custom Index
(3) Touch the [Individual] key.
System Settings
OK
Direct Address / Program
(4) Select the [E-mail] checkbox so that a
checkmark
appears.
Store
Group
(5) Touch the [Search Number] key.
Individual
Program
Modify/Delete
The "Search Number" is automatically
assigned. The search number can be changed
in the screen that appears when the [Search
Number] key is touched. However, a number
that is already in use cannot be used.
(3)
Next
Exit
Direct Address / Individual
(6) Touch the [Name] key.
E-mail
Internet Fax
Fax
(4)
A text entry screen appears. Enter the name of the
destination (max. of 36 characters). To enter text,
see "6. ENTERING TEXT" in the User's Guide.
1/2
Search Number
01
(5)
Name
AAA AAA
(7) Touch the [Initial] key.
Initial
A
Index
A text entry screen appears. Enter initials for the
destination (max. of 10 characters).
A
(7)
(6)
(8)
(8) Touch the [Index] key.
62
Store the Scan to E-mail destination in
the touch panel. (Continued)
Next
Exit
OK
Direct Address / Individual
No.001
(9) Touch the [User 1] key.
The user index selected here can be used in the
address book screen.
Index
Select the custom index where you register this address.
(11)
User 1
User 2
User 3
User 4
User 5
User 6
(10) Touch the [Yes] key.
(9)
Do gister this address at the [Frequent Use], too?
Yes
No
Touch the [Yes] key if you wish to have the
stored destination appear on the frequent use
tab of the address book. Otherwise, touch the
[No] key.
(10)
Next
Exit
Direct Address / Individual
E-mail
(11) Touch the [OK] key.
Internet Fax
Fax
(13)
(12) Touch the [Address] key.
A text entry screen appears. Enter the E-mail
address that you want to store.
Search Number
001
Registration is completed.
1/2
Name
AAA AAA
Index
User 1
A
(12)
Address
(13) Touch the [Exit] key.
Storing a group key
1
PRINT
DOCUMENT
FILING
READY
DATA
Press the [SYSTEM SETTINGS] key.
LINE
DATA
IMAGE SEND
COPY
SYSTEM
JOB STATUS SETTINGS
LOGOUT
System Settings
Admin Password
Exit
2
Store the group in the touch panel.
(1) Touch the [Address Control] key.
List Print
(User)
Total Count
Default Settings
Address Control
Paper Tray
Settings
Fax Data
Receive/Forward
Printer Condition
Settings
Doculing
(1)
USB-Device Check
Control
(2) Touch the [Direct Address / Program]
key.
System Settings
Address Control
OK
Direct Address / Program
F-Cody Box
(2)
Custom Index
63
Store the group in the touch panel.
(Continued)
System Settings
OK
Direct Address / Program
(3) Touch the [Group] key.
Store
Group
Individual
Program
Modify/Delete
(3)
Next
Exit
Direct Address / Group
(4) Touch the [Group Name] key.
A text entry screen appears. Enter the name of
the group (max. of 36 characters). To enter text,
see "6. ENTERING TEXT" in the User's Guide.
004
DDD DDD
D
Searber
(4)
Group Name
Initial
Index
Address
(5) Touch the [Initial] key.
Ke
(6)
A text entry screen appears. Enter initials for the
destination (max. of 10 characters).
(5)
(6) Touch the [Index] key.
Next
Exit
OK
Direct Address / Group
No.004
(7) Touch the [User 1] key.
The user index selected here can be used in the
address book screen.
Index
Select the custom index where you register this address.
(9)
User 1
User 2
User 3
User 4
User 5
User 6
(8) Touch the [Yes] key.
(7)
Do gister this address at the [Frequent Use], too?
Yes
No
Touch the [Yes] key if you wish to have the
stored destination appear on the frequent use
tab of the address book. Otherwise, touch the
[No] key.
(8)
Next
Exit
Direct Address / Group
(9) Touch the [OK] key.
Search Number
Group Name
Initial
004
DDD DDD
D
(10) Touch the [Address] key.
Index
User 1
Address
Key Name
(10)
(11) Touch the destination key that you want
to store next.
Direct Address / Group
Select address.
OK
Direct E
The selected key is highlighted.
1/1
AAA AAA
CCC CCC
BBB BBB
(12)
To store a destination that is not stored in a
one-touch key, touch the [Direct Entry] key and
enter the e-mail address.
Address Review
(11)
* 2
JKLMN OPQRST UVWXYZ
ABCD
EFGHI
(12) Touch the [OK] key.
Frequent Use
Sort Address
(13) Touch the [Exit] key.
Next
Exit
Direct Address / Group
Search Number
004
(13)
Registration is completed.
Group Name
Initial
Index
DDD DDD
D
Address
User 1
2 Addresses
Key Name
DDD DDD
64
SENDING THE SAME IMAGE TO MULTIPLE
DESTINATIONS (Broadcast Transmission)
The same image can be sent to multiple destinations in a single operation. The destinations can also include fax
and Internet fax destinations.
The procedure for selecting multiple destinations stored in one-touch keys and sending an image to those
destinations is explained below.
1
The side to be scanned must be face up!
Place the original.
When using the document glass, place the original
with the side to be scanned face down.
Ready to send.
2
Resend
Scan
Scan
Send
Auto
Select destination settings in the touch
panel.
Address Book
Mode Switch
1
/
82x11
Image
Addrtry
Settings
(1)
(1) Touch the [Address Book] key.
Send Settings
Special Modes
File
Quick File
DDD DDD
Next Address
(2) Touch the one-touch key in which the
desired destination is stored.
Condition
Settings
To
Cc
1/1
(3) Touch the one-touch keys of the other
desired destinations.
Address Review
G
AAA AAA
BBB BBB
DDD DDD
FFF FFF
EFGHI
CCC CCC
EEE EEE
(4)
(2)
Addrerch
(4) Touch the [Address Review] key.
(3)
Frequent Use
ABCD
JKLMN OPQRST UVWXYZ
Sort Address
OK
Address Review
001 AAA AAA
(5) Check the destinations and then touch
the [OK] key.
(5)
002 DDD DDD
To delete a destination, touch the key of the
destination that you wish to delete. A message
will appear to confirm the deletion. Touch the
[Yes] key.
To
Cc
3
Press the [COLOR START] key or the
[BLACK & WHITE START] key.
or
Cancel scanning
65
CONVENIENT TRANSMISSION METHODS
Convenient transmission functions are available such as one-touch sending and resending that make it easy to
send an image.
One-touch key
A destination stored in a one-touch key can be called up by a simple touch of the key.
(1) Touch the [Address Book] key.
Ready to send.
Resend
Scan
Mode Switch
Scan
Send
Auto
Address Book
1
/
82x11
Image
Settings
Addrtry
(1)
Send Settings
Special Modes
File
Quick File
Condition
Settings
To
c
(2) Touch the key of the desired
destination.
(3)
1/1
Address Review
AAA AAA
CCC CCC
EEE EEE
BBB BBB
DDD DDD
FFF FFF
EFGHI
Global
Address Search
(3) Touch the [To] key.
(2)
If an e-mail address is stored in the one-touch
key, select [To] or [Cc] to specify the type of
recipient after selecting the key.
ABCD
JKLMN OPQRST UVWXYZ
Frequent Use
Sort Address
Resending
The [Resend] key can be touched to send an image to one of the most recent 8 transmission destinations.
Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group.
(1) Touch the [Resend] key.
Ready to send.
Resend
Scan
Mode Switch
Scan
Send
Auto
(1)
Addook
1
/
82x11
Image
Settings
Address Entry
Send Settings
Special Modes
File
Quick File
Cancel
(2) Touch the key of the desired destination.
The destinations that appear also include fax and
Internet fax destinations.
No.01
No.03
No.05
No.07
AAA AAA
CCC CCC
No.02
No.04
No.06
No.08
BBB BBB
DDD DDD
FFF FFF
HHH HHH
EE
(2)
GGG GGG
66
Speed sending
When you store an individual key or a group key, a 3-digit search number is assigned.
You can select a destination using the
key and the 3-digit search number.
To check a search number, print the appropriate list in the sending address list menu in the system settings.
(1) Touch the
key.
Ready to send.
Resend
Scan
Scan
Send
Auto
Address Book
Address Entry
Mode Switch
1
/
82x11
Image
Settings
(1)
Send Settings
Special Modes
File
Quick File
(2) Enter the 3-digit search number with the
numeric keys.
Enter search number.(001-999)
Scan
(2)
Address Book
Address Entry
Mode Switch
Image
Settings
Send Settings
Special Modes
File
Quick File
67
SPECIAL SCAN MODES
The special modes make it possible to perform a variety of scan transmissions for specific purposes.
The following pages show the types of scan transmissions that can be performed. (The procedures for using each
special mode are not explained.)
Each special mode has its own settings and procedures, however, the basic procedure is the same for all modes. The
basic procedure for selecting a special mode is explained on the next page using "Suppress Background" as an example.
For the specific procedures for using the special modes, see "7. CONVENIENT FUNCTIONS" in the
Scanner Guide.
To use a special mode, open the special modes menu
and touch the key of mode that you wish to use.
The menu varies depending on whether scan mode,
Internet fax mode, or USB memory scan mode is
selected.
Ready to send.
Resend
Scan
Scan
Send
Auto
Address Book
Address Entry
Mode Switch
1
/
82x11
Image
Settings
Touch the [Special Modes] key in the base screen to
open the special modes menu. (You can also open
the special modes menu by touching the [Special
Modes] key that appears after the [Image Settings]
key is touched.)
Send Settings
Special Modes
File
Quick File
Scan mode
1st screen
2nd screen
Scan
Special Modes
Scan
Special Modes
OK
OK
2/2
1/2
Dual Page
Scan
Job
Build
Mixed Size
Original
Slow Scan
Mode
Program
Timer
Erase
Suppress
Background
Card Shot
File
Quick File
Internet fax mode
1st screen
2nd screen
Internet Fax
Special Modes
Internet Fax
Special Modes
OK
OK
2/3
1/3
Transaction
Report
Dual Page
Scan
Program
Erase
2in1
Timer
Card Shot
3rd screen
Internet Fax
Special Modes
OK
3/3
Job
Build
Mixed Size
Original
Slow Scan
Mode
File
Quick File
USB memory scan mode
1st screen
2nd screen
USB Mem. Scan
Special Modes
USB Mem. Scan
Special Modes
OK
OK
1/2
2/2
Dual Page
Scan
Job
Build
Mixed Size
Original
Slow Scan
Mode
Erase
Suppress
Background
Card Shot
When a special mode key encircled by
is touched, the key is highlighted and the setting is completed.
The keys that appear will vary depending on what peripheral devices are installed.
68
SELECTING SPECIAL MODES FOR THE
SCANNER FUNCTION
The procedure for selecting a special mode for the scanner function is explained below.
The settings that must be selected vary for each special mode, however, the general procedure is the same.
The procedure for selecting "Suppress Background" is explained here as an example.
1
The side to be scanned must be face up!
Place the original.
When using the document glass, place the original
with the side to be scanned face down.
Ready to send.
2
Resend
Scan
Scan
Send
Auto
Select the desired special mode
(example: suppress background)
settings in the touch panel.
Address Book
Mode Switch
1
/
82x11
Image
Address Entry
Special Modes
Settings
Send Settings
(1) Touch the [Special Modes] key.
(1)
Quick File
(2) Touch the [Suppress Background] key.
Scan
Special Modes
OK
1/2
Dual Page
Scan
Program
Erase
Suppress
Background
Timer
Card Shot
(2)
(3) Read the displayed message and touch
the [OK] key.
This function may not apply if
sent by Black & White [Start].
(Mono2 selection)
OK
(3)
(4) Set the darkness of the background that
OK
Special Modes
Suppress Background
will be left with the
keys.
Cancel
(5)
Three levels are available. Touch the
to leave lighter backgrounds. Touch the
key to leave darker backgrounds.
key
Light areas of the original may be suppressed as background.
(4)
3
1
Here, "1" is set for the lightest background.
(5) Touch the [OK] key.
69
3
Select the destination and press the
[COLOR START] key.
This function cannot be used when the color mode is
set to [Mono2].
Cancel scanning
70
CONVENIENT SCANNER FUNCTIONS
Erasing peripheral shadows (Erase)
Use this function to erase peripheral
shadows that occur when scanning books
and other thick originals.
Scan
Scan
Without erase
With erase
Scanning the left and right pages of a bound
document as two separate pages (Dual Page Scan)
Use this function to scan the left and right
pages of an open pamphlet or other
bound document as separate pages.
Scan
Whitening faint colors (Suppress Background)
Use this function to suppress light
background areas in the scanned image.
This is convenient for scanning an original
that is printed on colored paper.
Scan
This function does not operate in black
and white mode.
Scanning both sides of a card onto a single page (Card Shot)
Use this function to scan the front and
back of a card as a single image.
Front
Scan
Scan
Back
71
Sending a large number of pages (Job Build)
A stack of originals higher than the
indicator line cannot be fed through the
automatic document feeder at once.
The job build function lets you divide the
stack of originals into sets, feed each set,
and send the sets as a single
Scan
transmission.
Sending two original pages as a single page (2in1)
Use this function to reduce two original
pages to half their size and send them as
a single page.
This is a special function in Internet fax
mode.
1
2
1
3
3
2
Scan
4
4
The machine also has these functions
For the specific procedures for using the special modes, see "7. CONVENIENT FUNCTIONS" or "8. INTERNET
FAX FUNCTIONS" in the Scanner Guide.
• Sending an image at a specified time (Timer)
• Using stored settings (Program)
• Scanning thin originals (Slow Scan Mode)
• Scanning different sizes of originals together (Mixed Size Original)
• Changing the print settings for the transaction report (Transaction Report)
• Forwarding a received Internet fax to an e-mail address (Inbound Routing Settings)
72
Document filing
on the hard drive when performing a copy, print, or other job. A stored file
can be called up and used whenever needed.
This section introduces several of the document filing functions.
X DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
X QUICKLY SAVING DOCUMENT DATA (Quick File) . . 76
X APPENDING INFORMATION WHEN STORING A
FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
X ONLY SAVING DOCUMENT DATA (Scan to HDD) . . . 79
X PRINTING A SAVED FILE. . . . . . . . . . . . . . . . . . . . . . . 80
73
DOCUMENT FILING
The document filing function allows you to save the document data of a copy or fax job, as a file on the machine's
hard drive. The file can be called up as needed and printed or transmitted.
Uses of the document filing function
Copy
Fax
Print
Scan
Files that you want to store for later use
Store and
organize
Store and
manage
Store quickly and
easily
Store a file quickly and easily
with "Quick File".
Files stored with "File" can be managed with security and ease.
A user name and file name can be assigned and the folder can
be specified. If your objective is to store a document or image
as a file, use "Scan to HDD".
Quick File Folder
Main Folder
Custom Folder
This lets you quickly save a file
without the bother of configuring
settings.
If a folder is not specified when
using "File", the file is stored in
this folder.
A custom folder can be selected
for a file. Custom folders are
created in the system settings.
Stored files can be printed or transmitted whenever needed.
74
The document filing function is convenient in these
situations
You prepared copies of a many-page handout
for a meeting, but the number of participants
suddenly increases and you need to quickly
prepare more copies of the handout.
It takes time to scan all of the pages of the
handout. And the copy settings must be
selected again. In this situation, there is no need
to panic. Simply print the file that you stored
using document filing. There is no need to scan
the originals or select the copy settings again.
Ready to scan for copy.
0
Full Color
Color Mode
2-Sided Copy
Output
Job Detail
Plain
Settings
1
/
8
2x11
Special Modes
File
Auto
Exposure
1
2x11
1.
2.
3.
4.
/
8
8
1
/
2x11R
1
/
8
2x14
100%
Copy Ratio
11x17
Quick File
Forms for daily or weekly reports are kept in the
office, but they are often used up and you have
to print more using the original file.
If you store the forms for daily or weekly reports
together in a folder, users can obtain a form
using the Web page or the operation panel of
the machine.
HDD Status
Search
File Store
Scan to HDD
File Retrieve
File
Folder
Quick File
Folder
External Data
Access
Features that make the document filing function even more convenient
When user authentication is enabled, "My Folder" can be specified in the user information of the users. When a
user calls up a stored file, "My Folder" appears first, saving the user the trouble of selecting the folder.
75
QUICKLY SAVING DOCUMENT DATA
(Quick File)
This section explains the Quick File feature of the document filing function using copying as an example. Quick
File is the easiest way to save a file using the document filing function.
1
The side to be scanned must be face up!
Place the original.
When using the document glass, place the original
with the side to be scanned face down.
Ready to scan for copy.
2
0
Full Color
Color Mode
Select Quick File in the touch panel.
1
2-Sided Copy
/
Original 82x11
Select settings in the same way as when making a
regular copy.
Output
Job Detail
Settings
Plain
82x11
1
/
Special Modes
Auto
Exposure
1
/
1.
2.
3.
4.
82x11
1
/
(1) Touch the [Quick File] key.
(2) Touch the [OK] key.
82x11R
File
1
/
82x14
11x17
100%
Copy Ratio
Quick File
(1)
Scanned data is automatically stored
in the quick file folder. Do not store
confidential data to the folder.
OK
(2)
3
Perform the copy operation.
The file is stored on the hard drive at the same time
as the copy is made.
or
Correct sets
Cancel scanning
Cancel copying
76
APPENDING INFORMATION WHEN
STORING A FILE (File)
As an example, the procedure for storing a scanned image in the main folder when using the copy function is
explained below. Unlike quick file, a file name and user name can be assigned to the file.
1
The side to be scanned must be face up!
Place the original.
When using the document glass, place the original
with the side to be scanned face down.
Ready to scan for copy.
2
0
Full Color
Color Mode
Select File settings in the touch panel.
1
2-Sided Copy
/
Original 82x11
Select settings in the same way as when making a
regular copy.
Output
Job Detail
Settings
Plain
1
/
82x11
Special Modes
Auto
Exposure
1
/
1.
2.
3.
4.
82x11
1
/
(1) Touch the [File] key.
82x11R
File
1
/
82x14
11x17
100%
Copy Ratio
Qule
(1)
(2) Touch the [User Name] key.
Cancel
OK
File Information
Password
Confidential
User Name
User Unknown
(2)
File Name
Copy_08012005_134050
Main Folder
Stored to:
(3) Touch the [Name 1] key.
(4) Touch the [OK] key.
Select user name.
Cancel
OK
(4)
Name 1
Name 2
Name 4
Name 6
Name 8
1
25
Name 3
Name 5
Name 7
(3)
All Users
EFGHI
JKLMN OPQRST UVWXYZ
ABCD
ABC
User
OK
Cancel
(5) Touch the [File Name] key.
File Information
Confidential
Password
A text entry screen appears. Enter the name of the
destination (max. of 30 characters). To enter text,
see "6. ENTERING TEXT" in the User's Guide.
User Name
Name 1
File Name
file-01
(5)
(6)
(6) Touch the [Stored to:] key.
Stored to:
Main Folder
77
Select File settings in the touch panel.
(Continued)
Select the folder.
User 1
Main Folder
OK
(7) Touch the [User 1] key.
(8) Touch the [OK] key.
(8)
User 2
User 4
User 6
User 8
1/2
User 3
(7)
User 5
User 7
All Folders
ABCD
UVWXYZ
EFGHI
JKLMN OPQRST
(9) Touch the [OK] key.
OK
Cancel
File Information
Confidential
Password
(9)
User Name
Name 1
file-01
User 1
File Name
Stored to:
3
Set the number of copies and then press
the [COLOR START] key or the [BLACK
& WHITE START] key.
The file is stored on the hard drive at the same time
as the copy is made.
or
Correct sets
Cancel scanning
Cancel copying
78
ONLY SAVING DOCUMENT DATA
(Scan to HDD)
You can save document data without performing a copy, print, or send job.
The procedure for storing a file in a main folder is explained below.
1
DOCUMENT
Press the [DOCUMENT FILING] key.
FILING
The base screen of document filing mode appears.
HDD Status
Search
File Store
Scan to HDD
File Retrieve
File
Folder
Quick File
Folder
External Data
Access
2
The side to be scanned must be face up!
Place the original.
When using the document glass, place the original
with the side to be scanned face down.
File Store
Scan to HDD
3
File Retrieve
File
Folder
Touch the [Scan to HDD] key.
Quick File
Folder
External Data
Access
The Scan to HDD base screen appears.
Ready to scan to HDD.
Press [Start] to scan original.
Mono2/Auto
Color Mode
Back
Job Detail
Settings
1
/
Special Modes
Auto
8
2x11
Original
File
Information
4
Press the [COLOR START] key or
[BLACK & WHITE START] key.
or
79
PRINTING A SAVED FILE
You can call up a file stored by document filing and print or transmit it.
This section explains how to call up a file stored in the main folder and print it.
1
PRINT
DOCUMENT
FILING
READY
DATA
Press the [DOCUMENT FILING] key.
LINE
DATA
IMAGE SEND
COPY
SYSTEM
JOB STATUS SETTINGS
LOGOUT
File Store
2
File Retrieve
File
Folder
Scan to HDD
Select the file in the touch panel and print it.
Qule
(1)
(1) Touch the [File Folder] key.
When the [File Folder] key is touched, either the
[Main Folder] or the [Custom Folder] will open,
depending on which was used last.
External Date
Access
(2) Touch the key of the file that you wish to
call up.
Search
Date
Back
Custom Folder
Main Folder
File Name
file-01
file-02
1
1
User Name
Name 1
Name 2
Name 3
08/01/2005
08/01/2005
08/01/2005
(2)
file-03.tiff
All Files
Filter by Job
Batch Print
Cancel
Job Settings
(3) Touch the [Print] key.
1
/
F. Color
file-01
Name 1
8
2x11
Select the job.
Print
Property
Change
Send
(3)
Move
Delete
Detail
Cancel
Job Settings / Print
file-01
(4) Touch the [Print and Delete the Data]
key.
1
/
Name 1
F. Color
8
2x11
To delete the file after printing it, select [Print
and Delete the Data].
To keep the file after printing it, touch the [Print
and Save the Data] key.
Number of Prints
Auto
Paper Select
(1~999)
Print and Delete the Data
Print and Save the Data
1
(4)
Output
2-Sided
Special Modes
B/W Print
80
System settings
The system settings let you adjust the operation of the machine to suit the
system settings.
For detailed explanations of the system settings, see the System Settings
Guide.
X SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
81
SYSTEM SETTINGS
The date and time can be set, fax and scan destinations can be stored, document filing folders can be created, and
various other settings related to the operation of the machine can be configured in the system settings screen.
The procedure for opening the system settings screen and the items in the screen are explained below.
For detailed explanations of the system settings, see the System Settings Guide.
For system settings related to the fax function, see the "11. SYSTEM SETTINGS FOR FAX" in the Facsimile
Guide.
Displaying the system settings screen
Press the [SYSTEM SETTINGS] key.
PRINT
READY
DATA
DOCUMENT
FILING
LINE
DATA
IMAGE SEND
COPY
SYSTEM
JOB STATUS SETTINGS
LOGOUT
System Settings
Total Count
Admin Password
Exit
The system settings screen will appear.
The keys that appear will vary depending on what
peripheral devices are installed.
List Print
(User)
Default Settings
Address Control
Paper Tray
Settings
Fax Data
Receive/Forward
Printer Condition
Settings
Document Filing
Control
USB-Device Check
What you can do in the system settings
Settings
Description
This displays the total number of pages printed by job type such as copy jobs and
print jobs.
Total Count
This lets you adjust the contrast of the touch panel, set the clock, and change the
software keyboard used for text entry.
Default Settings
List Print (User)
Paper Tray Settings
This lets you print lists showing the machine status and settings.
This is used to set the type and size of paper used in each tray, and to store new
paper types.
Destinations for the image send function can be stored in one-touch keys, and
settings can be stored in program keys.
Address Control
This is used to configure settings for receiving faxes and Internet faxes, and
settings for forwarding received faxes and Internet faxes.
Fax Data Receive/Forward
Printer Condition Settings
This is used to configure settings for printing without using the printer driver and
settings for the printer function.
This is used to store, edit, and delete custom folders for the document filing
function.
Document Filing Control
USB-Device Check
This is used to check the connection status of a USB device.
82
Please note
• For information on your operating system, please refer to your operating system manual or the online Help function.
®
®
• The explanations of screens and procedures in this manual are primarily for Windows XP in Windows environments, and
Mac OS X v10.3.9 in Macintosh environments. The screens may vary depending on the version of the operating system.
• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".
• Where this manual shows the "MX-2300/2700 series" or the "MX-3500/4500 series", the following models are indicated:
MX-2300/2700 series: MX-2300N, MX-2700N
MX-3500/4500 series: MX-3500N, MX-3501N, MX-4500N, MX-4501N
• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please
contact your dealer or nearest SHARP Service Department.
• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem
is discovered, please contact your dealer or nearest SHARP Service Department.
• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its
options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due
to use of the product.
Warning
• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as
allowed under copyright laws.
• All information in this manual is subject to change without notice.
Illustrations and the operation panel and touch panel shown in this manual
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the MX-2700N
(equipped standard with an automatic document feeder).
To further explain certain functions and uses, some explanations assume that additional peripheral devices are installed.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.
MODEL: MX-2300N MX-3500N
MX-2700N MX-3501N
MX-4500N
Quick Start Guide
MX-4501N
SHARP ELECTRONICS CORPORATION
Sharp Plaza, Mahwah, New Jersey 07430-1163.
SHARP ELECTRONICS OF CANADA LTD.
335 Britannia Road East, Mississauga, Ontario, L4Z 1W9
This manual has been printed using a vegetable-based soy oil ink
to help protect the environment.
Printed on 100% post-consumer recycled paper
PRINTED IN CHINA
2005L
KS1
TINSE3227FCZZ
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