MB460 MFP, MB470 MFP, MB480 MFP
User’s Guide
59319901
my.okidata.com
Emergency first aid
Take care with toner powder:
If swallowed, give small amounts of cold water and seek medical
attention. DO NOT attempt to induce vomiting.
If inhaled, move the person to an open area for fresh air. Seek medical
attention.
If it gets into the eyes, flush with large amounts of water for at least 15
minutes keeping eyelids open. Seek medical attention.
Spillages should be treated with cold water and soap to help reduce risk
of staining skin or clothing.
3 • Preface
Contents _________________________
Windows: Installing the Twain (Scanner) Driver
4
5
About this Guide__________________
Note
Images used in this manual may include optional features that your product
does not have installed.
This guide is part of a suite of printed and online documentation provided to help you
become familiar with your unit and to make the best use of its many features.
6 • About this Guide
Notes, Cautions and Warnings _______
Note
A note provides additional information to supplement the main text.
Caution!
A caution provides additional information which, if ignored, may
result in equipment malfunction or damage.
Warning!
A warning provides additional information which, if ignored, may
result in a risk of personal injury.
For the protection of your unit, and in order to ensure that you benefit from its full
functionality, this model has been designed to operate only with genuine original
toner cartridges. Any other toner cartridge may not operate at all, even if it is
described as “compatible”, and if it does work, your product's performance and print
quality may be degraded.
Specifications are subject to change without notice.
7 • Notes, Cautions and Warnings
Introduction_____________________
Congratulations on choosing this Multi Function Product (MFP). It is designed with
advanced features, to give you clear and crisp black and white pages at high speed
on a range of office print media.
With this MFP, you can instantly scan paper-based documents and deliver the
electronic image to various destinations including e-mail addresses, printers, ftp
servers, fax machines or someone else's computer on the network.
Your MFP includes these features:
• Digital copying
An intuitive control panel, makes digital copying fast and easy.
• Fast Copy Speed
Up to 22 copies per minute Letter (21 copies per minute A4 SEF) in black and
white for fast and efficient copying.
• Up to 600 x 600 dpi (dots per inch) copy resolution.
• Actkey utility (Windows only)
Enables the MFP to receive one key touch commands from a locally connected
computer (“pull scan”).
• Scan to E-mail
Connected to an Ethernet network and a SMTP server, this MFP allows you to
transmit document(s) over the internet via e-mail. With a touch of the e-mail
button and the selection of your recipients' e-mail addresses, the document(s) is/
are first scanned and converted into an image file, and then transmitted to
remote recipients within minutes.
• Scan to Network PC
Allows you to send scanned documents (PDF, TIFF and JPEG file formats) to a
server or a personal computer's file folder over an intranet with FTP (File Transfer
Protocol), CIFS (Common Internet File System) protocol. The scan to filing
feature removes the need for the mail server to handle large attachments.
• Network/PC Printing
When connected to a Network, the MFP is able to perform network or PC printing.
• Multiple Pages Sending
With the Auto Document Feeder (ADF), the MFP allows a stack of up to 50 page
document(s) to be continuously scanned.
• Faxing (MB470 MFP & MB480 MFP)
An intuitive control panel, makes direct faxing fast and easy.
• Advanced Fax Transmission and Reception
Includes delayed transmissions and sending to multiple locations.
• Address Book/Profiles Managing
This provides a convenient way to manage all the e-mail addresses and profiles
(filing destinations).
8 • Introduction
• MFP Setup Tool Utility
Allows you to create up to 100 e-mail addresses and several filing destinations to
manage your document.
• Print Resolution
- 600 x 2400dpi (dots per inch) for MB460 MFP.
- 1200 x 1200dpi for MB470 MFP and MB480 MFP .
• Duplex Printing
Automatic two-sided (duplex) printing for economical use of paper and compact
printing of larger documents.
• High speed USB 2.0 interface
• Emulations
Standard PCL6, PCL5e and PostScript 3 for MB470 MFP and MB480 MFP.
• Paper Handling
250 sheets (75 g/m2) for MB460 MFP and MB470 MFP and 530 sheets (75 g/m2)
for MB480 MFP.
• Template Manager Utility for Windows
Enables the design and print of business cards, banners, labels with ease.
The following optional features are available:
• Additional memory, to allow printing of more complex pages.
• One additional paper tray for loading a further 530 sheets.
9 • Introduction
Overview _______________________
Front View
10
11
12
1
9
3
4
8
5
7
2
6
1.
Output stacker, face down
Standard printed copy delivery point. Holds up to 150 sheets of 20-lb. US
Bond (75 g/m²) paper.
2.
Top cover release button
Press to open.
3.
4.
Multi purpose tray release handle
Pull to open.
Multi purpose tray
Used for feeding heavier paper stocks, envelopes and other special media.
MB460 MFP: Manual feeding of single sheets.
MB470 MFP & MB480 MFP: Holds up to 50 sheets of 20-lb. US Bond (75 g/
m²) paper. Also has an extendable paper support.
10 • Overview
10
11
12
1
9
3
4
8
5
7
2
6
5.
Paper tray
MB460 MFP/MB470 MFP: Holds up to 250 sheets of 20 lb. US Bond (75g/m²)
paper.
MB480 MFP: Holds up to 530 sheets of 20 lb. US Bond (75g/m².)
6.
7.
Paper level lever
To visually indicate the paper level in the tray.
ON/OFF power switch
8.
Scanner Bed
9.
ADF ( Automatic Document Feed) unit
10.
ADF (Automatic Document Feed) paper tray
Holds up to 50 sheets of letter/A4 size paper, 20 lb. US Bond (75 g/m²).
11.
12.
Document cover
Control panel
With LCD and operator buttons.
One touch key (shown) is only for MB470 MFP & MB480 MFP. Refer to
11 • Overview
Rear View
20
19
18
17
16
15
14
13
21
13.
14.
15.
Access panel
Allows access to install optional memory.
Duplex unit
Provides automatic two-sided printing.
Rear output cover (closed) (face up stacker)
This is mainly used for heavy print media. When used in conjunction with the
multi purpose feed tray, the paper path through the MFP is essentially
straight. This avoids bending the print media around curves in the paper
path.
16.
17.
18.
19.
20.
21.
AC power socket
Parallel connector
USB connector
Test switch
Network connection
Line connection (MB470 MFP & MB480 MFP)
For connecting the machine to the telephone line.
Tel connection (MB470 MFP & MB480 MFP)
For connecting a telephone handset (if required).
12 • Overview
Control Panel
1.
Key Pad
Used to enter numbers, upper-case/lower-case letters and symbols in the Entry
2.
Left Key
When in Switching mode: Returns the display to the Function Selection screen or
Scan Sub Function Selection screen from the Stand-by screen.
When Setting up: Increments the value of the tree structure.
3.
4.
Down Key
When setting up or in switching mode: Moves the cursor down.
Right Key
When in Switching mode:
• Used to confirm the Mode selected.
• Used to start Push scan (if push scan is selected, the executing Push Scan
screen is displayed.)
When Setting up:
• Decrements the value of the tree structure.
5.
Up Key
When setting up or in Switching mode: Moves the cursor up.
13 • Overview
6.
Enter Key
When in Switching mode:
• Used to confirm the Mode selected.
• Used to start Push Scan (If Push scan is selected, the Executing Push scan
screen is displayed.)
When Setting up:
• Increases/decreases the value of the tree structure.
When entering Pin ID:
• Used to confirm the PIN ID entered.
When in Error/Warning State
• Used to recover.
7.
8.
One Touch Key Panel (MB470 MFP & MB480 MFP only)
The One Touch keys (7a) are used to dial numbers from #00 to #09 that you
have programmed in as fax numbers.
The shift key (7b) switches between numbers from 00 to 04 and numbers from
05 to 09.
Start Button:
• Press to execute the function selected (Copy, Scan, etc.).
• Press to recover from Error/Warning states.
14 • Overview
9.
Stop Button:
• Stops the function being executed (Copy, Scan, etc._).
• Cancels a Print job.
10.
Liquid Crystal Display (LCD): 128 x 64 dots.
15 • Overview
Character Switching
Numbers, upper and lower case letters and symbols can be entered using the keypad.
Press the key multiple times to switch between characters.
The example below is based on English being the display language:
To scan through the choices for each key, you must press the key
rapidly: within 2 seconds of the previous press.
KEY
1
2
3
4
5
6
7
8
9
0
*
#
1 → 1
a → b → c → A → B → C → 2
d → e → f → D → E → F → 3
g → h → i → G → H → I → 4
j → k → l → J → K → L → 5
m → n → o → M → N → O → 6
p → q → r → s → P → Q → R → S → 7
t → u → v → T → U → V → 8
w → x → y → z → W → X → Y → Z → 9
SP (space) → 0 → SP (Space)
@ → * → a
.
→ _ → - → P → SP (space) → + → !
→
“ →
$
;
→ % → & → ‘ → ( → ) → , → / → :
→
→ < → = → > → ? → [ → £ → ] → ^ → #
16 • Overview
Changing the Display Language
The default language used by your MFP for display messages and for report printing
is English. If required, this can be changed using the Panel Language Setup utility.
• English
• Canadian French
• Latin American Spanish
• Brazilian Portuguese
Note
See the information enclosed on the CD-ROM included with your unit
(the Panel Language Setup Utility) for the procedure for changing the
language.
17 • Overview
Getting Started___________________
Releasing the Scanner Lock
Caution!
Make sure the scanner is in the UNLOCKED position before operating.
1. Open the document cover.
2. Move the scan lock lever (1) to the UNLOCKED position.
Power Save Mode
If you do not use the MFP for a while, the machine will enter the power save mode to
control the power consumption of the device.
18 • Getting Started
Switching Off
Caution!
Do not turn off the power switch suddenly as this may damage your MFP.
1. Press the down arrow button on the control panel to highlight Menu. Press Enter.
2. Press the down arrow button on the control panel to highlight System Shutdown.
Press Enter.
3. Press Enter to execute.
4. At the prompt, turn the power switch OFF.
19 • Getting Started
Installing Drivers and Utilities
Your machine is supplied with the following drivers:
• TWAIN (scanner) driver: Windows only, USB only
• Printer driver: PCL5e (all models), PCL 6 (all models), PostScript3 (MB470 MFP &
MB480 MFP only)
• Fax driver: Windows only, MB470 MFP & MB480 MFP only
Note
You must be logged on as an administrator or a member of the
Administrators group in order to complete this procedure. If your
computer is connected to a network, network policy settings may also
prevent you from completing this procedure.
The MFP is a “dual device” - Windows sees it as a scanner and a printer. Therefore,
you must install two different drivers; the TWAIN (scanner) driver and the printer
driver.
The installation instructions below refer to USB connection. For network connection
details refer to the Setup/Reference Guide.
If you are running Windows Server 2003 or Server 2008, you may need to follow
these steps to ensure WIA service starts when using the TWAIN driver and Actkey
Utility.
1. Click Start > Administrative Tools > Services.
2. Double-click Services.
3. Double-click Windows Image Acquisition (WIA).
4. From the Startup type menu, select Automatic.
5. Under Service status, click Start.
6. Click OK.
Windows: Installing the Twain (Scanner) Driver and
Printer Drivers
TWAIN Driver: Pull versus Push Scanning
Pull Scanning = initiating a scan from your computer via software.
Push Scanning: initiating a scan by pressing a button on the MFP’s front panel
The TWAIN driver is used for “Pull Scanning”l. The TWAIN driver only works via USB
connections. This means it's not possible to control the scanner over the network from
your computer.
Installing the Drivers
There are two ways of installing the drivers:
20 • Getting Started
• Oki Driver Installer Program (recommended method)
• Plug and Play (USB only)
Oki Driver Installer Installation
Before powering up the printer
1. Run the Oki driver installer program from the CD-ROM supplied with your unit.
2. Plug in the printer and switch it on.
Windows completes the installation of the TWAIN and printer drivers automatically.
Plug and Play Installation
When the MFP is plugged into a PC using a USB cable, you'll be prompted to install
two different drivers; the TWAIN (scanner) driver first and then the printer driver.
1. Attach the printer to a USB port on your computer.
2. Switch on the Printer.
3. Insert the Drivers & Utilities CD supplied with you unit.
Note7
If the CD runs automatically, cancel the dialog box.
The ‘New Hardware Found' screen displays.
If you do not see the ‘New Hardware Found' screen, please check that the power
and USB cables are connected properly, and the printer is switched on.
21 • Getting Started
4. Install the TWAIN driver first
b
a
c
d
22 • Getting Started
5. Next install the Printer driver
a
b
c
d
Mac OS X: Installing the Printer Driver
The information in this section is based on Mac OS X Leopard (10.5). Other versions
may appear slightly different, but the principles are the same.
1. Insert the CD-ROM and run the Oki driver installer program.
2. Follow the on-screen instructions to install the printer driver.
3. Attach the printer to a USB port on your computer.
4. Switch on the printer.
5. Choose Apple Menu > System Preferences > Print & Fax.
6. If the printer is already in the list of printers, click “-” to remove it.
Note
This is necessary as Leopard may not be using the correct Oki printer
driver files.
23 • Getting Started
7. Click “+” to add a new printer.
8. Click More Printers.
9. Choose OKI USB from the pop-up menu.
MB4
10.Select your printer model and click Add.
The printer is added to the list of printers.
11.Restart your computer.
Note
Please refer to the readme file on the CD for details on installing the
appropriate Macintosh driver.
MB470 MFP & MB480 MFP: You can choose PCL or PS driver on the
Macintosh Operating System.
Fax Driver: Windows Only
The fax driver allows you to send faxes directly from your computer without printing
the document first. With the fax driver you are sending the fax data from your
computer to the MFP, and then the MFP automatically sends the document.
Windows XP has built-in fax support: you can use your computer’s modem to send
faxes directly from your computer.
Installing the Fax Driver
This is installed as part of the Oki driver installer wizard.
24 • Getting Started
MFP Setup Tool: Windows Only
Installation of the MFP setup utility is optional and can be found on the CD under the
Utilities folder.
The MFP setup tool can discover the devices over USB or network connections. To
discover, select File > Printer Discovery.
The MFP setup tool allows you to configure your unit. Refer to “Pre-configuration
information” on page 40 for detailed instructions.
Actkey Utility: Windows Only, USB Only
Note
You must have the TWAIN driver installed.
The Actkey utility enables the unit to receive one key touch commands from a locally
connected computer.
Installation of the Actkey utility is optional. It is on the Driver/Utilities CD under the
Utilities folder.
Information on using the Actkey utility can be found in “Scan to PC” on page 82.
Setting up the Actkey Utility
1. Install the Actkey utility from the CD:
Set-up will place an “Actkey” icon on your desktop.
25 • Getting Started
2. Double-click this icon to open the Actkey console.
3. Select Options > Button Settings. The following screen displays.
1
2
3
4. Select the function you want to set in section (1).
5. Set the parameters for this function in section (2).
6. When you have completed settings, press OK (3).
The Utility returns to the Actkey console.
26 • Getting Started
7. To use Actkey in Local PC mode (i.e. push scanning), it must be set as the
program to handle scanner events:
Note
The following example uses Windows XP. The steps may vary if you are
using any other operating system, but the principle is the same.
a. Select Start > Control Panel.
b. Double-click Scanners and Cameras.
c. Right-click the MFP icon and click Properties.
d. Select the Events tab.
e. Choose an event from the Select an event drop-down menu.
f. In the Actions field, click Start this program and choose ActKey from the
dropdown menu.
g. Click Apply.
h. Repeat steps e to g for each event, e.g. Scan to Application, E-mail, Folder and
PC-Fax.
i. Click OK to confirm.
27 • Getting Started
Paper Recommendations
Your MFP will handle a variety of print media, including a range of paper weights and
sizes, transparencies and envelopes. This section provides general advice on choice
of media, and explains how to use each type.
Standard Paper: The best performance will be obtained when using standard 60 to
120 g/m² paper designed for use in copiers and laser printers.
Not Recommended: Use of heavily embossed or very rough textured paper is not
recommended.
Letterhead Stationery: Pre-printed stationery can be used, but the ink must not offset
when exposed to the high fuser temperatures used in the printing process.
Tray 1
The paper tray can handle paper weights of 16 to 32 lb. US Bond (60 to 120 g/m²).
Size
Dimensions
Weight (US Bond g/m²)
Letter
Legal 13
Legal 13.5
Legal 14
Executive
A5
8.5 x 11 inches
8.5 x 13 inches
8.5 x 13.5 inches
8.5 x 14 inches
7.25 x 10.5 inches
148 x 210mm
Light
• 16-17 lb. US Bond
• 60 - 63 g/m
2
Medium Light
• 18 lb. US Bond
• 64 - 74 g/m
2
Medium
• 20-24 US Bond
• 75 - 89 g/m
2
B5
182 x 257mm
Medium Heavy
A4
210 x 297mm
• 24-28 lb. US Bond
• 90 - 104 g/m
2
Heavy
• 28-32 lb. US Bond
2
• 105 - 120 g/m
Note
The optional second tray can also handle the above paper sizes except
for Statement.
If you have identical paper stock loaded in another tray (the optional 2nd or the multi
purpose tray) you can have the MFP switch to another tray when the current tray runs
out of paper. When printing from Windows applications, this function is enabled in the
driver settings. When printing from other systems, this function is enabled in the
Printer menu.
28 • Getting Started
Multi Purpose Tray
The multi purpose tray can handle the same media sizes as the cassette trays but in
weights from 60g/m² up to 163g/m². For very heavy paper stock, use the face up
(rear cover) paper stacker. This ensures that the paper path through the MFP is
almost straight.
Use the multi purpose tray for printing on envelopes and transparencies. Up to 50
sheets of transparencies or 10 envelopes can be loaded at one time, subject to a
maximum stacking depth of 10 mm for Xxxxxdn and Xxxxxdtn and one sheet at a
time for Xxxxxn.
Size
Dimensions
Weight
Letter
8.5 x 11 inches
8.5 x 13 inches
8.5 x 13.5 inches
8.5 x 14 inches
7.25 x 10.5 inches
5.5 x 8.5 inches
105 x 140 mm
Legal 13
Legal 13.5
Legal 14
Executive
Statement
A6
Light
• 16-17 lb.US Bond
2
• 60-63g/m
Medium Light
• 18 lb. US Bond
2
• 64 - 74 g/m
A5
148 x 210 mm
Medium
A4
210 x 297 mm
• 20-24 US Bond
• 75 - 89 g/m
2
B5
182 x 257 mm
Medium Heavy
Com-9 Envelope
Com-10 Envelope
Monarch Envelope
DL Envelope
C5 Envelope
C6
98,.4 x 225.4 mm
104,7 x 241,3 mm
98.4 x 190.5 mm
109.9 x 219.9 mm
162 x 229 mm
• 24-28 lb. US Bond
• 90 - 104 g/m
2
Heavy
• 28-32 lb. US Bond
• 105 - 120 g/m
2
114 x 162 mm
Custom Sizes:
Width 3.4 - 8.5 inches
86 - 216 mm
Length 5.5 - 14 inches
140 - 355.6 mm
Note
Label mode must be selected in the printer driver, if you want to print
on heavy media which exceeds 120 g/m2.
29 • Getting Started
Envelopes
Caution!
Envelopes should be free from twist, curl or other deformations. They
should also be of the rectangular flap type, with glue that remains intact
when subjected to hot roll pressure fusing used in this type of printer.
Window envelopes are not suitable.
Transparencies
Caution!
Do not use transparencies designed for use in color laser printers and
photocopiers.
Recommended type is CG3300 by 3M (A4 or Letter size).
Labels
Caution!
Labels should cover entire carrier sheet. The carrier sheet or adhesive
must not be exposed to any part of the printer.
Face Down Stacker
The face down stacker on the top of the MFP can hold up to 150 sheets of 64g/m²
standard paper and can handle paper stocks up to 120g/m². Pages printed in reading
order (page 1 first) will be sorted in reading order (last page on top, facing down).
Face Up Stacker
For the face up stacker, cover at the rear of the MFP should be opened when required
for use. In this condition paper will exit via this path, regardless of driver settings.
Always use this stacker and the multi purpose feeder for heavy paper stocks.
Duplex Unit
The duplex unit provides automatic two-sided printing on the same range of paper
sizes as tray 2 (i.e. all cassette sizes except A6), using paper stocks from 75-105g/
m².
30 • Getting Started
2. Adjust the rear stopper (3) and paper guides (4) to the size of paper being used.
For loading A4 or Legal size paper, push the lever in the arrow direction (b) and
extend the paper tray using the rear paper stopper.
3
b
4
3. Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that
all sheets are properly separated, then tap the edges of the stack on a flat
surface to make it flush again (3).
2
1
3
32 • Getting Started
4. Load paper short edge feed (SEF) (1) (for letterhead paper load face down with
top edge towards the front of the paper tray) up to mark (a). The paper level
indicator (2) provides a visual indication of how much paper is left in the tray.
1
1
a
2
Note
For letter head stationery, load the paper face down with the top edge
towards the front of the paper tray
33 • Getting Started
5. If required, set the correct media type in the Printer menu. .
Note
To prevent paper jams:
• Do not leave space between the paper and the guides and rear
stopper.
• Do not overfill the paper tray. Capacity depends on the type of
paper stock.
• Do not use damaged paper.
• Do not load paper of different sizes or types at the same time.
• Close the paper tray gently.
• Do not pull the paper tray out during printing (except as described
below for the 2nd tray)
• If you have two trays (optional second tray fitted) and you are
printing from the 1st (upper) tray, you can pull out the 2nd
(lower) tray during printing to reload it. However, if printing from
the 2nd tray, do not pull out the 1st tray. This will cause a paper
jam.
• For face down printing, make sure the face up (rear cover) stacker
is closed (the paper exits from the top of the MFP). Stacking
capacity is approximately 150 sheets, depending on paper weight.
• For face up printing, make sure the face up (rear cover) stacker is
open Always use the face up (rear cover) stacker for heavy paper
(card stock, etc.).
Caution!
Do not open or close the rear paper exit while printing as it may result in a
paper jam.
34 • Getting Started
3. Adjust the paper guides (3) to the size of paper being used.
3
4. Load a sheet of paper in the manual feeder, then press inwards to release the
paper platform, so that the paper is lifted and gripped in place.
4
• For single-sided printing on letterhead stationery, load the paper into the
tray with the pre-printed side up and the top edge into the MFP.
36 • Getting Started
• For two-sided (duplex) printing on letterhead stationery, load the paper with
the pre-printed side down and the top edge away from the MFP.
• Envelopes should be loaded face up with the top edge to the left and the
short edge into the MFP. Do not select duplex printing on envelopes.
• Load transparencies face up and top edge into the MFP.
5. Set the correct paper size for the manual tray in the Printer menu.
Loading Paper: Multi Purpose Tray (MB470 MFP
& MB480 MFP)
1. Open the multi purpose tray (1). Fold out the paper support (a)
1
a
2
2. Press gently down on the paper platform (2) to ensure it is latched down.
37 • Getting Started
3. Adjust the paper guides (3) to the size of paper being used. Do not exceed the
paper capacity of about 50 sheets or 10 envelopes. Maximum stacking depth is
10 mm (about 3/8-ionch).
3
4. Press the tray latch button (4) inwards to release the paper platform, so that the
paper is lifted and gripped in place.
4
38 • Getting Started
• For single-sided printing on headed paper load the paper into the multi
purpose tray with pre-printed side up and top edge into the MFP.
• For two-sided (duplex) printing on headed paper load the paper with pre-
printed side down and the top edge away from the MFP.
• Envelopes should be loaded face up with top edge to the left and short edge
into the MFP. Do not select duplex printing on envelopes.
• Load transparencies face up and top edge into the MFP.
5. Set the correct paper size for the multi purpose tray in the Printer menu.
a. Press the Down Arrow key repeatedly until Menu appears, then press Enter.
b. Naviate: Menu Function > Print Menu > Tray Configuration >
(i) For MB460 MFP: Manual Feeder Config > Paper Size.
(ii) For MB470 MFP/MB480 MFP: MP Tray Config > Paper Size.
39 • Getting Started
Configuring your machine __________
Minimum configuration requirements
To make the best of this MFP, the following configuration is required:
To send faxes (MB470 MFP & MB480 MFP):
A PSTN telephone line connection.
To send e-mails:
• TCP/IP network.
• A SMTP and an optional POP3 server.
• Default “From” Address (this MFP’s Address).
To file document(s) via intranet
• FTP or CIFS Protocol environment.
• Windows 2000, Windows XP, Windows Vista, Mac OS X or FTP server.
Pre-configuration information
General
Ensure that you have the relevant permission/PIN numbers before starting.
The factory set default passwords/PIN are:
Administrator
PIN
aaaaaa
000000
aaaaaa
Network (webpage)
Note
The administrator password and PIN should be changed and maintained
by the system administrator.
40 • Configuring your machine
Fax set up (MB470 MFP & MB480 MFP)
Your MFP has to be set up properly to allow faxing from the machine. The following
parameters must be set before using the fax function:
• Date and time
• Country code
• Local phone number
• Sender ID
Note
If you ran the Oki driver installer program from the CD-ROM you may
have already set the time zone, date and time (Windows only) via the
Panel Language Setup utility.
Network set up
The MFP must also be set up properly on your network to perform scan to e-mail and
other functions. In order for other network devices to find the MFP on the network,
the following network parameters have to be set.
1. IP Address Set:
2. IP Address:.
.
.
3. Subnet Mask:.
.
.
.
4. Gateway Address:.
.
.
5. DNS Server:.
6. SMTP Server:.
7. SMTP Port:25
8. POP3 Server:.
9. POP3 Port:110
.
.
.
.
.
Explanation:
1. IP Address Set:
Choose Auto to obtain IP/subnet/gateway addresses automatically from DHCP
server. After changing setting from Manual to Auto, the MFP will automatically
reboot the network card.
2. IP Address:
The Internet Protocol (IP) address assigned to your machine by your network
administrator.
41 • Configuring your machine
3. Subnet Mask:
The net mask address assigned by your network administrator.
4. Gateway Address:
The gateway IP address assigned by your network administrator.
5. SMTP Server:
The IP address of your SMTP Mail Server assigned by your network administrator.
6. SMTP Port:
The port number of your SMTP Mail Server.
7. DNS Server:
The IP address of DNS Server assigned by your network administrator.
8. POP3 Server:
The IP address of your POP3 server.
9. POP3 Port:
The port number of your POP3 Server.
Enter the DNS name, or IP and port number of your POP3 server if your mail server
requires POP3 authentication, before sending e-mails from the machine.
Note
You must also set up the “From” details to allow e-mail sending.
42 • Configuring your machine
Notes
1. DHCP server: With DHCP (Dynamic Host Configuration
Protocol), a host can automatically be given a unique IP
address each time it connects to a network-making IP
address management an easier task for network
administrators. If the DHCP server is available from your
network, you do not need to enter TCP/IP, subnet mask,
gateway, and DNS information. Instead, this information will
be automatically given for the MFP.
2. IP Address: An IP (Internet Protocol) address uniquely
identifies a host connection to an IP network. System
administrator or network designer assigns the IP address.
The IP address consists of two parts, one identifying the
network and the one identifying your node. The IP address is
usually written as four numbers separated by periods. Each
number can be zero to 255. For example, 10.1.30.186 could
be an IP address.
3. SMTP: (Simple Mail Transfer Protocol) is the main
communication protocol used to send and receive e-mail on
the Internet.
4. DNS: (Domain Name System). The DNS server identifies
hosts via names instead of IP addresses. If the DNS server is
available on your network, you can enter the domain name
instead of digits for your SMTP or POP3 servers, such as
Pegasus.com.tw instead of 120.3.2.23.
5. POP3: POP3 is the latest Post Office Protocol 3, this is a
service that stores and serves e-mails for various client
machines that are not connected to the Internet 24 hours a
day. E-mails are held in POP3 until you log on.
Internet communication features
Scan to e-mail
The MFP allows you to deliver your scanned document to e-mail addresses on the
network. The document is first scanned and converted to a standard PDF, JPEG or
TIFF file format and then transmitted to remote recipients simultaneously as an
e-mail attachment.
When you send an e-mail to someone using this MFP, it uses Simple Mail Transfer
Protocol (SMTP) to transfer your outgoing e-mails to your SMTP mail server, and then
sends these e-mails to your recipients through the internet.
43 • Configuring your machine
Setting up an SMTP Server
1. Using the Down arrow key, scroll to Menu, then press Enter.
2. Using the Down arrow key, scroll to Admin setup, then press Enter.
3. Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Done and press Enter.
4. Using the Down arrow key, scroll to Network Menu, then press Enter.
5. Using the Down arrow key, scroll to Mail Server Setup , then press Enter.
6. Press Enter to select SMTP server.
7. Press Enter.
8. Enter your IP address.
Note
Numbers are entered using the keypad.
When a number is entered from the keypad, the number currently
displayed is cleared and the number just entered is displayed as the first
digit. When another number is entered, the first number entered moves
to the left, and so on.
You can increment/decrement the digits using the UP/Down arrow keys.
9. To confirm, press the Enter key.
Note
To cancel the IP address, press the Stop key until you exit the menu
without saving the changes.
Scan to NetworkPC
Via the intranet with FTP (File Transfer Protocol) or CIFS (Common Internet File
System). The MFP allows you to save scanned documents directly to a designated
server or to a personal computer on the network in a standard PDF, JPEG, or TIFF file
format.
CIFS is the sharing system of Microsoft Windows. What is unique about this filing
function is that it allows all corporate users to share one machine to send documents
to each file folder on a designated server or individual computer.
The following settings or destinations must be defined by the system administrator
before the MFP can be used to distribute any scanned document(s) on the network.
• Network and E-mail parameters: Defines the parameters for TCP/IP, SMTP, and
POP3 protocols to send your scanned document to e-mail addresses.
44 • Configuring your machine
• Filing destinations: Defines the protocols and destinations to send your scanned
document to FTP servers or any personal computers on the network.
Note
1. If the system administrator has chosen DHCP, then the IP
address of TCP/IP, gateway, subnet mask, and DNS server
will be automatically given.
2. When installing the MFP for the first time, it is recommended
that the Administrator retain the default system settings.
The settings can be customized at a later date, once you are
familiar with the operation and functionality.
Configuration
There are a number of configuration options available which allow you to change the
scanner, fax (MB470 MFP & MB480 MFP) and printer settings to suit your own needs.
There are three methods of configuring your MFP:
1. From the MFP’s web page.
2. From the MFP’s Setup Tool utility.
3. From the MFP control panel.
For illustration purposes only, the configuration options shown are as accessed via the
control panel.
45 • Configuring your machine
. . . from the setup tool
If you have not already done so, install the setup tool as described in “MFP Setup Tool:
Note
The Administrative Settings are blocked by a password. Refer to “Pre-
47 • Configuring your machine
. . . from the control panel
1. Press the Down arrow key (1) on the control panel until Menu is highlighted, then
press Enter (2).
2. Press the Down arrow key (1) until Admin Setup is highlighted, then press Enter
(2).
Note
The Admin Setup option is blocked by a password. Refer to “Pre-
48 • Configuring your machine
The Printer Menu
Copy function
This is the default mode on Power up, with Access Control disabled. Use the Down
arrow key to select other functions and Enter to select an option.
Default option (if relevant) is highlighted.
LEVEL 2
DESCRIPTION
OPTIONS
1 to 99
Copies:
Number of copies required (default 1)
Reduce/Enlarge copy
100%
A4->A5
Leg14->Let
Leg13.5->Let
Leg13->Let
A4->B5
Fit to page
100%
B5->A4
Let->Leg13
Let->Leg13.5
Let->Leg14
A5->A4
Custom
Letter
Mixed
Paper Supply
Legal13, Legal13.5,
Legal14, Letter, A4,
A5, B5
Mode (Resolution)
Mixed, Photo,
HiRes.Mixed,
HiRes.Photo
Density:
0
Density of print
-3 ~
0
~ +3
Tray1
Input Tray:Selects cassette Tray or Manual feeder
Tray 1, Tray2,
(MB460 MFP), or Multi Purpose Tray (MB470 MFP & Manual Feeder, MP Tray
MB480 MFP)
Off
Collate:Sets collate function on or off
Duplex
On, Off
Off
On, Off
1in1
N-up:Selects how many prints per page
1in1, 2in1, 4in1(Hor.),
4in1(Ver.)
E.E:
Edge Erase: This sets the peripheral areas of the
document to block out.
0.00, 0.25, 0.50, 0.75,
1.00 inch
0, 6, 13, 19, 25mm
M.S-R:
M.S-B:
Margin Shift - Right: This sets the amount to shift
the document image to the right.
0.00, 0.25, 0.50, 0.75,
1.00 inch
0, 6, 13, 19, 25mm
Margin Shift - Bottom: This sets the amount to
shift the document down.
0.00, 0.25, 0.50, 0.75,
1.00 inch
0, 6, 13, 19, 25mm
ID Card Copy
On, Off
49 • Configuring your machine
Scan/scan to function
Use the Down arrow key to select this function and Enter to select an option.
E-mail
LEVEL 2
DESCRIPTION
OPTIONS
Check
Address
Displays the default address (set by the
administrator).
Reply to:
Choose Email “Reply to”
Address Book:
Screen Entry:
Number:
LDAP:
Name
Address:
Method: OR/AND
Search: Address
List
Destination
Choose Address from:
Address Book:
Screen Entry:
Number:
LDAP:
Name
Address:
Method: OR/AND
Search: Address
List
Subject
Choose from the default subject list (set by the
administrator) or enter a subject.
Subject List
Screen Entry
File Name
A file name should be entered for the scanned
images.
N/A
This file name can be entered in Key Pad Mode.
Up to 64 characters can be entered as text,
except for the following;
\ / : * ? " < > |
Density
Select density.
-3, -2, -1,
0, 1, 2, 3
Document
Size
Select document size.
A4, Letter, Legal13, Legal13.5,
Legal14
File Format
Select file format.
PDF, TIFF
50 • Configuring your machine
Network PC
Note
The MFP must be connected to a Network server to enable Scan
to Network PC to be set up.
Profiles can be created and managed using the machine’s web
page or the MFP Setup Tool.
LEVEL 2
DESCRIPTION
OPTIONS
Color, B/W
OPTIONS
Profile
If any profiles have been created the list will be
displayed. Max 20 profiles can be created.
Color Select Select Color
PC
LEVEL 2
DESCRIPTION
Email
Scan to Email and save file
Scan to PC based folder
Scan to Application1
Folder
Application
Fax (MB470 Scan to Facsimile and save file
MFP &
MB480
MFP)
Fax function (MB470 MFP & MB480 MFP)
LEVEL 2
Check Dest. Displays the selected destination fax number.
Fax No. Input a destination fax number.
Phone Book Select fax number from the phone book.
DESCRIPTION
OPTIONS
Mode
Select the transmission resolution
Standard
Fine
Extra Fine
Photo
Density
Select density by entering a number in the range -3 -3 ~
to +3
0
~ +3
Document
Size
Select document size
A4
Letter, Legal13,
Legal13.5, Legal14
Delayed
Time
Select transmission time
dd/mm/yyyy
hh:mm
51 • Configuring your machine
Menu Function
LEVEL 2
ITEM
DESCRIPTION/OPTIONS
View
Information
Supplies Life
Network
Toner (n.nk)
Drum
Remaining toner
Remaining
nnn%
nnn%
IPv4 Address
Subnet Mask
Self explanatory
Self explanatory
Self explanatory
xxx.xxx.xxx.xxx
xxx.xxx.xxx.xxx
xxx.xxx.xxx.xxx
Gateway
Address
MAC Address
Self explanatory
Self explanatory
xx.xx.xx.xx.xx.xx
xx.xx
NIC Program
Version
NIC Default
Version
Self explanatory
Self explanatory
xx.xx
System
Serial Number
xxxxxxxxxxxxxxxxxxxx
xxxxxx
Asset Number
Lot Number
Self explanatory
Self explanatory
xxxxxxxx
xxxxxxxxxxxxxxxxxxxx
xxxxxx
CU Version
PU Version
Self explanatory
Self explanatory
xx.xx
xx.xx.xx
x.xx.xx
x.xx
Scanner Version Self explanatory
Fax Version
Self explanatory
(MB470 MFP &
MB480 MFP)
Total Memory
Flash Memory
xx MB
xx MB[Fxx]
52 • Configuring your machine
LEVEL 2
ITEM
DESCRIPTION/OPTIONS
Print
Information
Configuration
Execute
Execute
Prints out a report of the machine’s configuration
Prints out a report of the Network configuration
Network
Information
File List
Execute
Execute
Execute
PCL Font List
PS Font List
(MB470 MFP &
MB480 MFP)
IBM PPR Font
List
Execute
Execute
EPSON FX Font
List
Error Log
Execute
DEMO1
Demo Page
Execute
Copies (
Prints a Demonstration
page
MFP Usage
Report
Execute
Execute
Execute
1
to 99)
Prints a full report of
the machine usage
Supplies Status
Report
Prints a report of the status of all consumables
Fax Activity
Report (MB470
MFP & MB480
MFP)
Fax Protocol
Dump (MB470
MFP & MB480
MFP)
Execute
Execute
Print System
Status
53 • Configuring your machine
LEVEL 2
ITEM
DESCRIPTION/OPTIONS
Admin
Setup
System Setup
Access Control
Enable/Disable
1/ /15/30/60/120
Power Save Time
5
minutes
Return to Stand-by Time
20/40/60/120/180
seconds
Default Mode
Unit of Measure
Date Format
Copy/Scan/Fax
inch/mm
mm/dd/yyyy,
dd/mm/yyyy,
yyyy/mm/dd
Report Full Print
Panel Contrast
Near Life Status
TCP/IP
On/Off
-10~0~+10
Enable/Disable
Network Menu
Network Setup
Enable/Disable
IP Version
IPv4, IPv4 + IPv6,
IPv6
NetBEUI
Enable/Disable
Enable/Disable
Enable/Disable
Auto/Manual
NetBIOS over TCP
Ether Talk
IP Address Set
IPv4 Address
Subnet Mask
Gateway Address
DNS Server Primary
DNS Server Secondary
WINS Server Primary
WINS Server Secondary
Web
xxx.xxx.xxx.xxx
xxx.xxx.xxx.xxx
xxx.xxx.xxx.xxx
xxx.xxx.xxx.xxx
xxx.xxx.xxx.xxx
xxx.xxx.xxx.xxx
xxx.xxx.xxx.xxx
Enable/Disable
Enable/Disable
Enable/Disable
Telnet
FTP
54 • Configuring your machine
LEVEL 2
Admin
ITEM
DESCRIPTION/OPTIONS
Network Menu
Network Setup
cont.
SNMP
Enable/Disable
Setup cont. cont.
Network Scale
Hub Link Setting
Normal/Small
Auto Negotiate
100Base-TX Full/
100Base-TX Half/
10Base-T Full/
/
10Base-T Half
Factory Defaults
SMTP Server
Execute
user defined
25
Mail Server
Setup
SMTP Port
SMTP Encryption
POP3 Server
None/SMTPS/STARTTLS
user defined
POP3 Port
110
POP Encryption
Authentication Method
SMTP User ID
SMTP Password
POP User ID
None/POP3S/STARTTLS
None/SMTP/POP
user defined
user defined
user defined
POP Password
Server Settings
user defined
LDAP Server
Setup
LDAP Server: User
defined
Port Number: 389
Timeout: 10~30~120
Max. Entries: 2~100
Search Root: User
defined
Attributes
Name1: cn
Name2: sn
Name3: givenName
Mail Address: Mail
Additional Filter: User
defined
Authentication
Method: Anonymous
Simple/Digest-MD5/
Secure Protocol
/
Encryption
Domain
None/LDAPS/
STARTTLS
Secure PrtcSrv
Setting
55 • Configuring your machine
LEVEL 2
ITEM
DESCRIPTION/OPTIONS
1 - 999
Admin
Printer Setup
Copies
Setup cont.
Duplex
On/Off
Printer Setup
cont.
Media Check
X Dimension
Y Dimension
Resolution
Enable/Disable
86~210~216 millimeter
140~279~297~356 millimeter
600 dpi/600x1200 dpi/600x2400 dpi/1200x1200 dpi
(MB470 MFP & MB480 MFP)
Toner Save
Mode
Enable/Disable
Default
Potrait/Landscape
Orientation
Form Length
Edit Size
5~60~64~128 lines
CassetteSize/Letter/Executive/Statement/Legal14/
Legal 13.5/Legal13/A4/A5/A6/B5/ Custom/Com-9
Envelope/Com-10 Envelope/Monarch Envelope/DL
Envelope/C5 Envelope/C6 Envelope
Scanner Setup
Email Setup
Add “To” Address
Default File Name
Subject List
On/Off
User defined
#00, #01m, #02
#03, #04
Default From
User defined
Separation Limit
1/3/5/10/30
megabytes/No limit
Auto Trans. Report
On/Off
56 • Configuring your machine
LEVEL 2
Admin
ITEM
DESCRIPTION/OPTIONS
Fax Setup
Clock
Adjustment
dd/mm/yyyy
hh:mm
Use Up & Down arrow
keys to set and Right
arrow key to advance.
Setup Cont. (MB470 MFP &
MB480 MFP)
Basic Setup
Service Bit
On/Off
Country Code
Select the country in
which the MFP is
located.
Local Phone No.
Sender ID
<enter>
<enter>
On/Off
On/Off
On/Off
On/Off
MCF(Single Location)
MCF(Multi Location)
Error MCF
Image in MCF
H/Modem Rate
33.6 Kbps
28.8 Kbps
14.4 Kbps
9.6 Kbps
4.8 Kbps
TAD Mode
Type1/Type2/Type3
On/Off
Tel Priority Mode
CNG Detection
T/F Timer Prg.
Remote Receive No.
Fax Setup
(MB470 MFP &
MB480 MFP)
cont.
Basic Setup
cont.
On/Off
20seconds, 35seconds
Off, 000, 111, 222,
333, 444, 555, 666,
777, 888, 999, ***,
###
Ring Response
1 ring/ 5/10/15/20
seconds
Speaker Volume
Soft Ringer Volume
DRD Type
Off/Low/Middle/High
Off/Low/Middle/High
Type1/ Type2/ Type3/
Type4
Fax Line Setup
Redial Tries
0 ~ 10 tries
1 ~ 6 minutes
On/Off
Redial Interval
Dial Tone Detection
Busy Tone Detection
MF(Tone)/DP(Pulse)
On/Off
DP/MF
57 • Configuring your machine
LEVEL 2
ITEM
DESCRIPTION/OPTIONS
Admin
PCL Setup
Font Source
Resident/Resident2/
Setup Cont.
Downloade
d
Font Number
Font Pitch
I0/C1/S1
0.44 ~ 10.00 ~ 99.99
CPI
Symbol Set
Available sets
78/80 column
On/Off
A4 Print Width
White Page Skip
CR Function
LF Function
CR/CR + LF
LF/LF + CR
Print Margin
Normal/1/5 inch/1/6
inch
Pen Width Adjust
Tray ID#: PCL MNID
PCL T0ID
On/Off
1 ~
1 ~
2
4
~ 59
~ 59
PCL T1ID
1
~ 59
IBM PPR Setup
Character Pitch
10/12/17/20 CPI/
Proportional
Font Condense
12CPI to 20CPI
12CPI to 12CPI
Character Set
Symbol Set
Letter O Style
Zero Character
Line Pitch
SET-2/SET-1
Available Sets
Enable/Disable
Normal/Slashed
6 LPI/ 8 LPI
IBM PPR Setup cont.
White Page Skip
CR Function
LF Function
Line Length
Form Length
TOF Position
Left Margin
On/Off
CR/CR + LF
LF/LF + CR
80/136 column
11/11.7/12 inch
0.0 ~ 0.1 ~ 1.0 inch
0.0 ~ 0.1 ~ 1.0 inch
Enable/Disable
Same/Diff
Fit to Letter
Text Height
58 • Configuring your machine
LEVEL 2
ITEM
DESCRIPTION/OPTIONS
Admin
EPSON FX Setup
Character Pitch
10/12/17/20CPI/
Setup Cont.
Proportional
Character Set
Symbol Set
SET-2/SET-1
Available sets
Enable/Disable
Normal/Slashed
6 LPI/8 LPI
Letter O Style
Zero Character
Line Pitch
White Page Skip
CR Function
Line Length
On/Off
CR/CR + LF
80/136 column
11/11.7/12 inch
0.0 ~ 0.1 ~ 1.0 inch
0.0 ~ 0.1 ~ 1.0 inch
Enable/Disable
Same/Diff
Form Length
TOF Position
Left Margin
Fit to Letter
Text Height
PS Setup (MB470 MFP & MB480
MFP)
L1 Tray
TYPE1/TYPE2
ASCII/RAW
Parallel Protocol
USB Protocol
Network Protocol
Receive buffer size
ASCII/RAW
ASCII/RAW
Memory Setup
Auto/0.1/0.2/0.5/1/2/4
MB
Resource Save (MB470
MFP & MB480 MFP)
Auto/Off/0.1/0.2/0.5/
1/2/4 MB
Change Password
Settings
Select “New password” and enter
Verify Password
Save Settings
Reset Settings
Execute
Execute
59 • Configuring your machine
LEVEL 2
ITEM
DESCRIPTION/OPTIONS
Printer
Menu
Tray
Configuration
Manual feed
(MB460 MFP)
On/Off
Paper Feed
Tray1/Tray2/MP Tray
Auto Tray Switch On/Off
Tray Sequence
Down/Up/Paper Feed Tray
When Mismatching/Do not use
MP Tray Usage
(MB470 MFP &
MB480 MFP)
Tray1 Config
Paper Size
A4/A5/B5/Legal14/
Legal13.5/Legal13/
Letter/Executive/
Statement/Custom
Media Type
Media Weight
Paper Size
Plain/Letterhead/
Bond/Recycled/
Cardstock/Rough
Light/Medium Light/
Medium/ Medium
Heavy/ Heavy
Tray2 Config
A4/A5/B5/Legal14/
Legal13.5/Legal13/
Letter/Executive/
Custom
Media Type
Media Weight
Paper Size
Plain/Letterhead/
Bond/Recycled/
Cardstock/Rough
Light/Medium Light/
Medium/ Medium
Heavy/ Heavy
MP Tray Config
(MB470 MFP &
MB480 MFP)
A4/A5/A6/B5/Legal14/
Legal 13.5/Legal13/
Letter/ Executive/
Statement/Custom/
Com-9 Envelope/Com-
10 Envelope/Monarch
Envelope/DL Envelope/
C5 Envelope/C6
Media Type
Plain/Letterhead/
Transparency/Labels/
Bond/Recycled/Card
Stock/Rough
Media Weight
Light/Medium Light/
Medium/ Medium
Heavy/ Heavy
60 • Configuring your machine
LEVEL 2
ITEM
DESCRIPTION/OPTIONS
Printer
Menu Cont.
Tray
Configuration
cont.
.
Manual Feeder
Config (MB460
MFP)
Paper Size
A4/A5/A6/B5/Legal14/
Legal13.5/Legal13/
Letter/Executive/
Statement/Custom/
Com-9 Envelope/Com-
10 Envelope/Monarch
Envelope/DL Envelope/
C5 Envelope/C6
Envelope
Media Type
Plain/Letterhead/
Transparency/Labels/
Bond/Recycled/Card
Stock/Rough
Manual Feeder
Config (MB460
MFP) cont.
Media Weight
Light/Medium Light/
Medium/ Medium
Heavy/ Heavy
Printer Adjust
Manual Timeout Off/30/60/120/180/240/300 secs.
Low Toner
Jam Recovery
Error Report
Start Up
Continue/Stop
On/Off
On/Off
On/Off
Paper Black
Setting
-2 ~
0
~ +2
Auto Continue
Timeout in Job
On/Off
Off/5/10/20/30/40/50/60/90/120/150/180/210/
240/270/300 seconds
Timeout Local
Timeout Net
Personality
0/5~40~290/295/300 seconds
0/5~90~290/295/300 seconds
Auto/PCL/IBM PPR/EPSON FX/ PS3
EMULATION(MB470 MFP & MB480 MFP)
Hex Dump
Darkness
Cleaning
X Adjust
Y Adjust
Execute
-2 ~
0
~ +2
Execute
-2.00 ~ 0.00 ~ +2.00 millimeter
-2.00 ~ 0.00 ~ +2.00 millimeter
Duplex X Adjust -2.00 ~ 0.00 ~ +2.00 millimeter
Duplex Y Adjust -2.00 ~ 0.00 ~ +2.00 millimeter
Place Page
Center/Left
61 • Configuring your machine
LEVEL 2
ITEM
DESCRIPTION/OPTIONS
Copy Menu
Job Build Scanning
Copies
On/Off
1-99
Reduce/Enlarge
A4>A5 / Leg14>Let / Leg13.5>Let /
Leg13>Let / A4>B5 / Fit to Page / 100% / B5>A4 /
Let>Leg13 / Let>Leg13.5 /
Let>Leg14 /A5>A4
Mode
Mixed / Photo / HiRes.Mixed / HiRes.Photo
Density
Input Tray
-3/-2/-1/ /+1/+2/+3
0
Tray1/Tray2/Manual Feeder (MB460 MFP)/MP
Tray(MB470 MFP & MB480 MFP)
Collate
Duplex
N-up
On/Off
On/Off
1in1/2in1/4in1(Hor.)/4in1(Ver.)
0.00/0.25/0.50/0.75/1.00 inch
Edge Erase
0/6/13/19/25mm
Margin Shift Right
0.00/0.25/0.50/0.75/1.00 inch
0/6/13/19/25mm
Margin Shift Bottom
0.00/0.25/0.50/0.75/1.00 inch
0/6/13/19/25mm
Scanner
Menu
Scan to Email
Job Build
Scanning
On/Off
Density
-3/-2/-1/0/+1/+2/+3
Document size
Color Select
Color Format
A4/Letter/Legal13/Legal13.5/Legal14
Color/B/W
File Format
PDF/TIFF/JPEG
Compression Rate
Resolution
Low/Medium/High
Color Format
cont.
100/150/200/300 dpi
B/W Format
Grayscale
On/Off
File Format
PDF/TIFF
G3/G4/Raw
Compression Rate
Resolution
100/150/200/300/
400/600 dpi
Address Book
Email Address
Group Address
Color Select
#00 to #99
G00 to G19
Color/B/W
Scan to Network PC
62 • Configuring your machine
LEVEL 2
ITEM
DESCRIPTION/OPTIONS
Fax Menu
(MB470 MFP
& MB480
MFP)
Auto Receive
Fax
Manual
Tel/Fax
TAD
DRD
Mode
Standard/Fine/Extra Fine/Photo
Density
-3/-2/-1/0/+1/+2/+3
Document Size
Phone Book
A4/Letter/Legal13/Legal13.5/Legal14
Speed Dial/One touch dial #00 to #99
Group Dial
Execute
G00 to G09
System
Shutdown Start
Shutdown
63 • Configuring your machine
Setting the fax facility
(MB470 MFP & MB480 MFP)
Initial set up
The following parameters must be set before using the fax function on your MFP:
• Date and time
• Country code
• Local Phone No.
• Sender ID
There are other parameters that can be adjusted to suit your personal preferences
later if required, refer to fax set up table for details (See “Advanced set up” on
To set fax parameters:
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Admin Setup and press Enter.
3. Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Done and press Enter.
4. Using the Down arrow key, scroll to Fax Setup and press Enter.
5. Press Enter to select the Clock Adjustment menu.
6. Using the arrow keys and keypad, enter the time and date.
Note
Use the Right and Left arrow keys to move between digits.
7. Press Enter to confirm.
8. Using the Down arrow key, scroll to Basic Setup and press Enter.
9. Using the Down arrow key, scroll to Country Code and press Enter.
10.Using the arrow keys, scroll to the country in which the MFP is situated and press
Enter to confirm.
11.Using the Down arrow key, scroll to Local Phone No. and press Enter
12.Using the keypad or arrow keys, type in the local phone number press Enter to
confirm.
13.Using the Down arrow key, scroll to Sender ID and press Enter.
14.Using the keypad or arrow keys and the on-screen keypad, type in the sender ID.
15.Highlight Done and press Enter.
64 • Configuring your machine
16.Press the Left arrow key to exit the menu.
Note
If required, set the dialling method for your region (Pulse or Tone).
If connecting the machine through a private branch exchange (PBX) line, you
must also specify a dial prefix to allow the machine to obtain an external line
before dialling. Refer to “Connecting to a PBX” on page 67.
Advanced set up
Your machine offers a multitude of features which reduce the time required for
manual operation and make fax communications more efficient.
Adding a speed dial entry to the phone book
The machine can hold up to 100 speed dial numbers in the phone book. To assign a
speed dial number to the phone book:
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Fax Menu and press Enter.
3. Using the Down arrow key, scroll to Phone Book and press Enter.
4. Press Enter to select Speed Dial/One Touch Dial.
5. Using the arrow keys, scroll to the required speed dial entry position and press
Enter.
6. Press Enter to select Fax.No.
7. Using the keypad, type in the destination fax number and press Enter.
Note
If the destination fax number has an “extension number”, press the “$”
button three times to insert a pause (-) between numbers. The machine
will enter a pause when dialling. See “ Character switching” on page
The maximum length of a number is 32 digits.
8. Press Enter to select Name.
9. Using the keypad or arrow keys and the onscreen keypad, type in the name.
Note
The maximum length of a name is 16 characters.
10.Highlight Done and press Enter.
11.Using the Down arrow key, scroll to Done and press Enter to confirm and add
your entry to the phone book.
65 • Configuring your machine
12.Press the Left arrow key to exit the menu.
Adding a group entry to the phone book
The machine can hold up to 10 group dial settings.
To add a new group dial number to the phone book:
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Fax Menu and press Enter.
3. Using the Down arrow key, scroll to Phone Book and press Enter.
4. Using the Down arrow key, scroll to Group Dial and press Enter.
5. Using the arrow keys, scroll to the required group dial entry position and press
Enter.
6. Press Enter to select Speed Dial List.
7. Scroll through the list of speed dial entries and press Enter to mark (*). When all
required entries are selected, press the Left arrow key.
8. Press Enter to select Group Name.
9. Using the keypad or arrows and the on-screen keypad, type in the name.
Note
The maximum length of a name is 16 characters.
10.Highlight Done and press Enter.
11.Using the Down arrow key, scroll to Done and press Enter to confirm and add
your entry to the phonebook.
12.Press the Left arrow key to exit the menu.
Deleting a speed dial entry from the phone book
To delete a speed dial entry from the phone book:
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Fax Menu and press Enter.
3. Using the Down arrow key, scroll to Phone Book and press Enter.
4. Press Enter to select Speed Dial List/One Touch Dial.
5. Using the arrow keys, scroll to the required speed dial and press Enter.
6. Using the Down arrow key, scroll to Clear and press Enter.
7. Using the Up arrow key, scroll to Yes and press Enter.
8. Press the Left arrow key to exit the menu.
66 • Configuring your machine
Deleting a group dial entry from the phone book
To delete a group dial entry from the phone book:
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Fax Menu and press Enter.
3. Using the Down arrow key, scroll to Phone Book and press Enter.
4. Using the Down arrow key, scroll to Group Dial and press Enter.
5. Using the arrow keys, scroll to the required group dial and press Enter.
6. Using the Down arrow key, scroll to Clear and press Enter.
7. Using the Up arrow key, scroll to Yes and press Enter.
8. Press the Left arrow key to exit the menu.
Connecting to a PBX
Private Branch Exchanges (PBXs) are private telephone systems used to route calls
internally, for example, in a company. When dialling a telephone number, if a prefix
is required to open an outside line, the line is connected to a PBX. If this MFP is going
to be connected to a PBX, press the # key three times to insert a “-”, then type in the
destination fax number. This will ensure the MFP waits until an outside line is available
before dialling the rest of the number.
Automatic redial
You can set the fax to automatically redial if the initial fax transmission fails. The
machine will redial on:
• Line busy
• No answer
• Communication error
To set auto-redial:
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Admin Setup and press Enter.
3. Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Done and press Enter.
4. Using the Down arrow key, scroll to Fax Setup and press Enter.
5. Using the Down arrow key, scroll to Fax Line Setup and press Enter.
6. Press Enter to select the Redial Tries.
7. Using the arrow keys, select the required number of redial attempts (between 0
and 10), then press Enter to confirm.
8. Using the Down arrow key, scroll to Redial Interval and press Enter.
9. Using the arrow keys, select the required redial interval (between 1 and 6
minutes), then press Enter to confirm.
10.Press the Left arrow key to exit the menu.
67 • Configuring your machine
Reception Mode
You can change the way your MFP handles incoming fax transmissions and telephone
calls (if you have a telephone handset connected) depending on your office
requirements. Choose from:
• Fax
• Manual
• Tel/Fax
• TAD
• DRD
To change the reception mode:
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Fax Menu and press Enter.
3. Press Enter to select Auto Receive.
4. Using the arrow keys, select the required reception mode and press Enter.
5. Press the Left arrow key to exit the menu.
Adding a telephone handset
If you want to add a telephone handset to your MFP, connect the line to the Tel socket
(in certain countries it may be necessary to use a telephone plug adaptor).
You will also need to update the telephone settings to set the ring response:
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Admin Setup and press Enter.
3. Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Done and press Enter.
4. Using the Down arrow key, scroll to Fax Setup and press Enter.
5. Using the Down arrow key, scroll to Basic Setup and press Enter.
6. Using the Down arrow key, scroll to Ring Response and press Enter.
7. Using the arrow keys, select the required response setting (between 1 ring and
20 seconds) and press Enter.
8. Press the Left arrow key to exit the menu.
Note
You must also set the reception mode to the appropriate setting. See
Note
If the telephone handset is in use (off hook), dialling for speech
purposes is not available using the MFP keypad or speed dial keys.
68 • Configuring your machine
Managing the address book
The following section describes how to add/remove/modify e-mail addresses to/from
the Address Book.
Adding an email address entry
The machine can hold up to 100 e-mail addresses in the address book. To assign a
new email address to the address book:
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Scanner Menu and press Enter.
3. Using the Down arrow key, scroll to Address Book and press Enter.
4. Press Enter to select Email Address.
5. Using the arrow keys, scroll to the required email address entry position and
press Enter.
6. Press Enter to select Address.
7. Using the keypad or arrows keys and the on-screen keypad, type in the new
email address.
Note
The maximum length of address is 80 characters.
8. Highlight Done and press Enter.
9. Press Enter to select Name.
10.Using the keypad or arrows keys and the on-screen keypad, type in the name.
Note
The maximum length of name is 16 characters.
If you do not enter a name, this column remains blank.
11.Highlight Done and press Enter.
12.Using the Down arrow key, scroll to Done and press Enter to confirm and add
your entry to the address book.
13.Press the Left arrow key to exit the menu.
69 • Configuring your machine
Deleting an email address entry
To delete an email address entry from the address book:
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Scanner Menu and press Enter.
3. Using the Down arrow key, scroll to Address Book and press Enter.
4. Press Enter to select Email Address.
5. Using the arrow keys, scroll to the required email address and press Enter.
6. Using the Down arrow key, scroll to Clear and press Enter.
7. Using the Up arrow key, scroll to Yes and press Enter.
8. Press the Left arrow key to exit the menu.
Modifying an email address entry
To edit an email address entry from the address book:
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Scanner Menu and press Enter.
3. Using the Down arrow key, scroll to Address Book and press Enter.
4. Press Enter to select Email Address.
5. Using the arrow keys, scroll to the required email address and press Enter.
6. If required, press Enter to select Address. Update the details:
7. Using the keypad or arrow keys and on-screen keypad, edit the email address.
8. Highlight Done and press Enter.
9. If required, use the Down arrow key to scroll to Name and press Enter. Update
the details:
10.Using the keypad or arrow keys and on-screen keypad, edit the email name.
11.Highlight Done and press Enter.
12.Using the Down arrow key, scroll to Done and press Enter.
13.Press the Left arrow key to exit the menu.
70 • Configuring your machine
Adding a group entry
The machine can hold up to 20 group addresses. To add a new group address to the
address book:
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Scanner Menu and press Enter.
3. Using the Down arrow key, scroll to Address Book and press Enter.
4. Using the Down arrow key, scroll to Group Address and press Enter.
5. Using the arrow keys, scroll to the required group address entry position and
press Enter.
6. Press Enter to select Address List.
7. Scroll through the list of email address entries and press Enter to mark (*). When
all required entries are selected, press the Left arrow key.
8. Press Enter to select Group Name.
9. Using the keypad or arrows keys and the on-screen keypad, type in the name.
Note
The maximum length of a name is 16 characters.
If you do not enter a Group name, Group name column remains blank.
10.Highlight Done and press Enter.
11.Using the Down arrow key, scroll to Done and press Enter to confirm and add
your entry to the address book.
12.Press the Left arrow key to exit the menu.
Deleting a group address entry
To delete a group address entry from the address book:
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Scanner Menu and press Enter.
3. Using the Down arrow key, scroll to Address Book and press Enter.
4. Using the Down arrow key, scroll to Group Address and press Enter.
5. Using the arrow keys, scroll to the required group address and press Enter.
6. Using the Down arrow key, scroll to Clear and press Enter.
7. Using the Up arrow key, scroll to Yes and press Enter.
8. Press the Left arrow key to exit the menu.
71 • Configuring your machine
Modifying a group address entry
To edit a group address entry from the address book:
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Scanner Menu and press Enter.
3. Using the Down arrow key, scroll to Address Book and press Enter.
4. Using the Down arrow key, scroll to Group Address and press Enter.
5. Using the arrow keys, scroll to the required group address and press Enter.
6. If required, press Enter to select Address List. Update the details:
a. Using the arrow keys, scroll through the list and modify as required. Press
Enter to remove any address from the group listing; the “*” will be removed
from the address.
b. Press the Left arrow key to exit the list.
7. If required, use the Down arrow key to scroll to Group Name and press Enter.
Update the details:
a. Using the keypad or arrow keys and on-screen keypad, edit the email name.
b. Highlight Done and press Enter.
8. Using the Down arrow key, scroll to Done and press Enter.
9. Press the Left arrow key to exit the menu.
72 • Configuring your machine
Access Control ___________________
The operation and functionality of this machine can be limited to authorized personnel
only by the simple introduction of a 4 to 9 digit PIN (Personal Identification Number).
This is known as Access Control. The greater the number of digits in the PIN - the
more secure it is.
Your MFP supports the following PIN types:
• Administrator PIN; This is the PIN for the system administrator(s).
If a PIN is registered as an administrator, the Admin password entry screen is
displayed, and when an Admin password is entered, it will be authenticated as an
administrator.
• User PIN; This is PIN for general users.
If a PIN is registered as a general user, the function selection screen is displayed,
also after PIN entry, the function selection screen is displayed.
After using the machine, you will be expected to log out. Leaving the machine in
access control mode will render the machine not usable by unauthorised users.
Enabling Access Control
Access Control Enable/Disable is switched in Menu > Admin Setup > System Setup >
Access Control.
If your administrator has enabled access control on your machine, it will automatically
start up in access control mode. You will not be able to use it until you have provided
valid login information.
With Access Control set to enable, the display reverts to the System Setup screen
immediately following the setting change. If one of the functions such as Print, Fax
Send or PC Scan is running, the display will only revert to the System Setup screen
when the task has been completed.
Logging in
1. If the Enter PIN screen is displayed, use the keypad to enter your PIN.
2. Press Enter (or the Start button) to confirm.
Note
A valid PIN consists of 4 to 9 digits.
Numbers entered are not displayed on-screen, they are replaced by “*”.
If the PIN entered in invalid, “Incorrect Password” is dispalyed for 3
seconds and the display reverts to the Enter the PIN screen.
3. At the Enter Password screen, use the on-screen keypad to enter your password.
4. Use the Up arrow key to highlight Done and press Enter to confirm.
73 • Access Control
Logging out
When you have finished using the machine, make sure you log out:
Note
With Access Control enabled, Logout options are displayed in the Menu
on the Mode Selection screen.
1. Using the Down arrow key, highlight Logout and then press Enter.
The Confirm Logout screen is displayed.
2. Using the Down arrow key, highlight Yes and then press Enter to confirm.
The display reverts to the Enter PIN screen.
Note
When the MFP control panel is left inactive for a prescribed length of
time, the display automatically reverts to the Enter PIN screen if Access
Control is enabled.
Operation time-out
When the MFP control panel is left inactive for a prescribed length of time (Operation
Time-out), the display automatically reverts to the idle screen if Access Control is
disabled.
If an error state occurs, Operation Time-out is disabled.
After Operation Time-out, the display automatically reverts to the Enter PIN screen if
Access Control is enabled.
The length of the Operation Time-out depends on the setting in Menu Mode > Admin
Setup > System Setup > Return to Standby Time.
74 • Access Control
Operation _______________________
With its intuitive control panel, this Multi Function Product (MFP) is designed to be
easy to use.
Note
If Access Control has been enabled, you will first have to enter your
Password/PIN.
The following sections describe how to copy, fax (MB470 MFP & MB480 MFP), and
scan your documents.
Loading document(s)
Note
The fax function is available only for MB470 MFP and MB480 MFP.
This MFP can scan/copy/send/fax document(s) either in the ADF (Automatic
Document Feeder) or on the glass. If you need to send multiple pages, load your
papers in the ADF. The ADF can hold up to 50 pages at one time.
If you need to scan/copy/send/fax pages from books, newspaper clippings, or paper
with wrinkles or curls, place them on the glass.
Placing document(s) in the ADF
Before using the ADF, please make sure that your paper meets the following
specifications:
• Document(s) can range in size from 5.8" x 8.2" (148 mm x 210m m) - 8.5" x 14"
(216 mm - 356 mm)
• Document(s) can range in weight from 16 to 28 lbs US Bond (60 - 105 g/m2) with
sheet thickness up to 0.4" (11 mm).
• Document(s) should be square or rectangular and in good condition (not fragile or
worn).
• Document(s) should be free of curl, wrinkle, tears, wet ink, or punch holes.
• Document(s) should be free of staples, paper clips, paper sticky notes.
75 • Operation
• Keep the glass clean and without any documents left on it.
Note
• Glossy paper should not be used on the ADF.
• You cannot scan A6 document in the ADF.
• To transmit irregular types of document(s), place the
document(s) on the glass or make a copy first and then transmit
the copy instead.
1. If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up
to 50 pages at one time.
2
1
3
2. Place the document with the text face UP in the ADF and make sure that the top
of each page is fed in first.
76 • Operation
Copying
Note
Factory default setting is Copy mode.
Basic operation
1. Place your document(s) with text face Up in the ADF or face Down on the glass.
2. Set your copying options as required. For further details refer to the following
sections.
3. Then press the Start button.
Note
When using the ADF, in order to prevent paper jams, if you wish to
cancel the copy process, press the Stop button once to stop the process
and a second time to eject the paper.
Advanced operation
Using the options available, you can alter the copy output to suit your needs:
1. Press Enter button.
2. Select required parameter with Down arrow key and press Enter.
3. Pressing Up and Down arrow keys, select value and press Enter.
78 • Operation
Options are (factory default settings in bold text):
MENU ITEM
OPTIONS
Copies
1 - 99
Reduce/Enlarge
A4>A5, Leg14>Let, Leg13.5>Let, Leg13>Let, A4>B5, Fit to
page, 100%, B5>A4, Let>Leg13, Let>Leg13.5, Let>Leg14,
A5>A4, Custom
Paper Supply
Mode
Legal13, Legal13.5, Legal14, Letter, A4, A5, B5
Mixed, Photo, HiRes.Mixed, HiRes.Photo
-3, -2, -1, 0, +1, +2, +3
Density
Input Tray
Tray1, Tray2(optional), Manual Feeder(MB460 MFP), MP
Tray(MB470 MFP & MB480 MFP)
Collate
Duplex
N-up
On, Off
On, Off
a
1in1, 2in1, 4in1(Hor.), 4in1(Ver.)
Edge_Erase
M_SHIFT_R
M_SHIFT_B
Id Card Copy
0.00 inch, 0.25 inch, 0.50 inch, 0.75 inch, 1.00 inch or
b
0 mm, 6 mm, 13 mm, 19 mm, 25 mm
0.00 inch, 0.25 inch, 0.50 inch, 0.75 inch, 1.00 inch or
c
0 mm, 6 mm, 13 mm, 19 mm, 25 mm
0.00 inch, 0.25 inch, 0.50 inch, 0.75 inch, 1.00 inch or
d
0 mm, 6 mm, 13 mm, 19 mm, 25 mm
On, Off
a. N-up can only be changed from 1in1 if paper size is set to A4 or Letter and documents are
scanned from the ADF. Collate always defaults to “Off”. Reduce/Enlarge to “100%”. Reduce/
enlarge to “100%,” Edge erase to “0mm (0.00in)” and Margin shift -Right/Bottom to “0mm
(0.00in)”.
b. The setting displayed, mm or inch, depends on the setting in Admin Setup - System Setup -
Unit of Measure in Menu Mode. If Edge Erase is set to other than “0 mm” or “0.00 in,” Reduce/
Enlarge always defaults to “100%”, N-up to “1in1”, and Margin Shift - Right/Bottom to “0 mm
(0.00 in)”.
c. Any parts of the image that do not fit on the paper as a result of this setting, are not printed.
The setting displayed mm or inch, depends on the setting in Admin Setup - System Setup -
Unit of Measure in Menu Mode. If Edge Erase is set to other than “0 mm” or “0.00 in,” Reduce/
Enlarge always defaults to “100%”, N-up to “1in1”, and Margin Shift - Right/Bottom to “0 mm
(0.00 in)”.
d. Any parts of the image that do not fit on the paper as a result of this setting, are not printed.
The setting displayed mm or inch, depends on the setting in Admin Setup - System Setup -
Unit of Measure in Menu Mode. If Edge Erase is set to other than “0 mm” or “0.00 in,” Reduce/
Enlarge always defaults to “100%”, N-up to “1in1”, and Margin Shift - Right/Bottom to “0 mm
(0.00 in)”.
4. Press the Left arrow key to return to the start menu.
79 • Operation
Scanning
Basic Operation
1. Place your document(s) with the text face up in the ADF or face Down on the
glass.
2. Select Scan mode using the Down arrow button on the control panel.
3. Press Enter.
4. Press the Down arrow key and select the scan destination from the following
options:
• Email
• Network PC
• PC
5. Set your scanning options as required. For further details refer to the following
sections.
6. Then press the Start button.
Note
When using the ADF, in order to prevent paper jams, if you wish to
cancel the copy process, press the Stop/Cancel button once to stop the
process and a second time to eject the paper.
Scan To Email
1. Place your document(s) with text face Up in the ADF or face Down on the glass.
2. Using the Down arrow key, scroll to Scan and press Enter.
3. Press Enter to select Email.
4. Using the Up arrow key, scroll to Reply To and press Enter.
5. Set the reply address from either:
• Address Book - select from the address book entries
• Screen Entry - enter directly using the keypad
• Number - enter an address or group address number
• LDAP - select from a Lightweight Directory Access Protocol (LDAP) server
6. If prompted, select More and change address, otherwise select Done.
7. Using the Down arrow key, scroll to Destination and press Enter.
80 • Operation
8. Set the destination address(s) from either:
• Address Book - select from the address book entries
• Screen Entry - enter directly using the keypad
• Number - enter an address or group address number
• LDAP - select from a Lightweight Directory Access Protocol (LDAP) server
If prompted, select More and add additional addresses, otherwise select Done.
9. Using the Down arrow key, scroll to Subject and press Enter.
10.Set the subject from either:
• Subject List
• Screen Entry
11.Using the Down arrow key, scroll to File Name and press Enter.
12.Using the keypad or arrow keys and the on-screen keypad, type in the file name.
13.Highlight Done and press Enter.
14.If required, adjust the density setting:
a. Using the Down arrow key, scroll to Density and press Enter.
b. Highlight the required setting and press Enter.
15.If required, adjust the document size:
a. Using the Down arrow key, scroll to *A4 and press Enter.
b. Highlight the required setting and press Enter.
16.If required, adjust the file format:
• If you are sending a color file;
(i) Using the Down arrow key, scroll to Color Select (Color) and press
Enter.
(ii) Highlight the required setting and press Enter.
• If you are sending a black and white file;
(i) Using the Down arrow key, scroll to Color Select (B/W) and press
Enter.
(ii) Highlight the required setting and press Enter.
81 • Operation
Scan to Network PC
Before sending your document to a file server, profiles should be setup first to speed
up the process. A profile contains a list of filing parameters such as your filing
protocol, directory, file name and other scanning parameters. Add a new profile by
either entering the machine’s web page or installing and starting the Network Setup
Tool on the CD-ROM supplied.
Note
You can create up to 20 profiles.
1. Place your document(s) with text face Up in the ADF or face Down on the glass.
2. Using the Down arrow key, scroll to Scan and press Enter.
3. Using the Down arrow key, scroll to Network PC and press Enter.
4. The file server profile list is displayed. If no profiles exist, the profile list is blank.
5. Using the arrow keys, scroll to the required profile (filing destination) and press
Enter.
6. Press the Start button.
Scan to PC
Note
Ensure that the Actkey Utility is installed and set up first. Refer to
The scanner function can be controlled from either the MFP (Push Scan) or from the
PC (Pull Scan).
Push Scan
1. Place your document(s) with text face Up in the ADF or face Down on the glass.
2. Using the Down arrow key, scroll to Scan and press Enter.
3. Using the Down arrow key, scroll to PC and press Enter.
4. The Push Scan screen displays four options. Using the arrow keys, scroll to the
required function and press Enter:
a. Email
When the Email function is selected, the ActKey Utility executes PC scan in
accordance with your settings for “Scan to Email”. The scanned image data
82 • Operation
is saved in the specified folder and is ready for the software to send as an
attachment. Complete the data on screen and send.
b. Folder
When the Folder function is selected the Actkey Utility executes PC scan in
accordance with your settings for “Scan to Folder”. The scanned image data
is saved in the specified folder.
c. Application
When the Application function is selected the Actkey Utility executes PC
scan in accordance with your settings for “Scan to Application1”. The
scanned image data is saved in the application specified by the Actkey
Utility.
d. Fax (MB470 MFP & MB480 MFP)
When the Fax function is selected, the Actkey Utility executes PC scan in
accordance with your settings for Scan to PCFax. The scanned image data
is saved in the specified folder and is ready for the software to send as an
attachment. Complete the data on screen and send.
5. Press the Start button.
83 • Operation
Pull Scan
Double click the Actkey Icon on your desktop. The Actkey console (below) will display.
The functions below, can now be controlled from the PC:
• Scan to Application1
• Scan to Application2
• Scan to Email
• Scan to Folder
• Scan to Fax (MB470 MFP & MB480 MFP)
Scan to “Application2” works exactly the same as scan to Application1, simply
allowing an alternative application to be selected.
As the cursor passes over an icon, the parameters set for that icon appear in a text
box, a single click will select that option.
84 • Operation
Faxing (MB470 MFP & MB480 MFP):
Basic operation
Searching the phone book
To search the contents of the phone book, you can either:
• Use the arrow keys to scroll through the list and highlight the required entry.
Note
Lists of Speed Dials and Group Dials that have been added to the Phone
Book are displayed in the order Group Dial (G00~ G09) and Speed Dial/
One Touch Dial (#00~#99).
• Using the keypad to type in a search character, for example the first letters of the
name. Destinations whose initial character matches the entered character
appears on the screen.
Note
You can switch between numbers, upper-case/lower-case letters, and
symbols by pressing the same key multiple times. When pressing
multiple times, you must re-press the key within 2 seconds of the
previous press.
Refer to Character switching see “Character Switching” on page 16.
85 • Operation
Sending a Fax
1. Place your document(s) with text face Up in the ADF or face Down on the glass.
2. Using the Down arrow key, scroll to Fax and press Enter.
3. Enter the destination fax number by either:
a. Selecting Fax No. and typing in the number using the numeric keypad.
Note
You can type in a destination number in full or type in a speed dial or
group dial number:
To enter a speed dial; press the “#” key and then enter the two-digit
speed dial number, for example “#29”.
To enter a group dial; press the “*” key and then enter the one-digit
group dial number, for example “*3”.
Fax number and ID registered in the selected dial number are
displayed.
(i) Press Enter.
(ii) At the continue prompt, select More to add additional numbers or
Done to confirm.
b. Selecting Phone Book and selecting the number from the phone book entries.
(ii) Repeat until all required entries are selected.
(iii) Press the Left arrow key to exit the list.
4. If required, press the Up arrow key and scroll to Check Dest. to view /edit the list
of fax numbers:
• Press Enter to remove any entry from the list (no longer displays * next to
the entry).
• Press the Left arrow key to exit the list.
5. Press the Start button to send your document(s).
Note
If you wish to cancel faxing, press Stop to abort the operation.
Fax transmissions are sent in black and white only.
86 • Operation
Faxing (MB470 MFP & MB480 MFP):
Advanced operation
Changing the Fax Quality (Mode)
The machine is preset to “Standard”. If required, you can select Fine, ExtraFine, or
Photo to improve fax quality.
To change fax quality:
2. Using the Down arrow key, scroll to Standard and press Enter.
3. Using the Down arrow key, scroll to the required quality setting and press Enter.
4. Press the Start button to send your document(s).
Note
After you have completed your fax operation, the machine will
automatically return to the preset value.
Adjusting Density
The machine is preset to the “Normal” level of Density. If your original document
comes with a lighter or darker contrast, you can improve the quality by adjusting the
density setting.
To change density:
2. Using the Down arrow key, scroll to Density:0 and press Enter.
3. Using the Down arrow key, scroll to the required density setting and press Enter.
4. Press the Start button to send your document(s).
Note
After you have completed your fax operation, the machine will
automatically return to the preset value.
Document Size
The machine is preset to “Letter” size.
To change the document size:
2. Using the Down arrow key, scroll to Letter and press Enter.
3. Using the Down arrow key, scroll to the required document size and press Enter.
87 • Operation
4. Press the Start button to send your document(s).
Note
After you have completed your fax operation, the machine will
automatically return to the preset value.
Fax Receiving
Your MFP is set to receive faxes automatically, if you wish to change the reception
mode, refer to “Reception Mode” on page 68 for details.
Automatic fax receive (default mode)
When the MFP is in automatic fax receive mode:
• When ringing - Receiving start is displayed on Screen.
• While it is receiving a Fax - Fax Receiving, sender’s Fax. No., and the number of
pages are displayed until the reception of data from all pages is complete.
• Upon completion of Fax Receiving - Sender’s Fax no., the total number of received
pages and Receiving OK are displayed for 3 seconds, and the display changes to
the Mode Selection screen.
• When the machine is printing Fixed images, the screen displays are the same as
those for printing.
Note
Cancelling is disabled while the machine is receiving a fax.
If fax receiving fails, an error message displays until you press the Stop button:
• If an error occurs while a fax is being received, fax communication-related errors
are displayed.
• If an error occurs while a fax is printing, error messages displayed are the same
as those in print mode.
Manual Receive
Upon receiving an incoming call, the MFP will ring until you press the Start button to
receive the fax.
Refer to “Reception Mode” on page 68 for details on enabling manual receive mode.
Tel/Fax automatic switching
Telephone/Fax Mode (T/F): When incoming calls are a mixture of fax and telephone
calls, your best choice is the Telephone/Fax Mode. In this mode, the machine detects
whether the incoming call is a fax or voice call.
When the call is from another Fax machine, your machine will switch to fax mode and
receive the message. When the call is a voice call, your machine will ring like a
88 • Operation
telephone. If you do not answer, your machine will switch back to fax mode to allow
the calling party to manually send a fax.
Refer to “Reception Mode” on page 68 for details on enabling Tel/Fax mode.
TAD interface
Telephone Answering Device Mode (TAD): Use this mode if you want the machine and
telephone answering machine to share the same phone line. Like Telephone/fax
mode, the TAD mode detects whether an incoming call is fax or voice call. Refer to
“Adding a telephone handset” on page 68 for more information.
To set up TAD mode:
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Admin Setup and press Enter.
3. Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Done and press Enter.
4. Using the Down arrow key, scroll to Fax Setup and press Enter.
5. Using the Down arrow key, scroll to Basic Setup and press Enter.
6. Using the Down arrow key, scroll to TAD Mode and press Enter.
7. Select the appropriate setting; Type1, Type2, Type3.
8. Press the Left arrow key to exit the menu.
Refer to “Reception Mode” on page 68 for details on enabling TAD mode.
DRD interface
Distinctive Ring Detection Mode (DRD): This mode is programmed for the fax to
answer only on a distinctive ring. You can have a single phone line to have two
numbers with distinct rings, one for regular phone calls and one for fax. If the phone
line is in use, and there is an incoming fax, the sender will receive a busy signal.
To set up DRD mode:
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Admin Setup and press Enter.
3. Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Done and press Enter.
4. Using the Down arrow key, scroll to Fax Setup and press Enter.
5. Using the Down arrow key, scroll to Basic Setup and press Enter.
6. Using the Down arrow key, scroll to DRD Type and press Enter.
7. Select the appropriate setting; Type1, Type2, Type3, Type4.
8. Press the Left arrow key to exit the menu.
Refer to “Reception Mode” on page 68 for details on enabling DRD mode.
89 • Operation
Remote receiving
If you have an external telephone handset connected to your fax machine, you can
instruct your fax machine to begin receiving by entering a three-digit code on your
telephone keypad. This feature is useful when you answer a call on the external
phone, but need to switch the line over to your fax machine.
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Admin Setup and press Enter.
3. Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Done and press Enter.
4. Using the Down arrow key, scroll to Fax Setup and press Enter.
5. Using the Down arrow key, scroll to Basic Setup and press Enter.
6. Using the Down arrow key, scroll to Remote Receive No. and press Enter.
7. Select the appropriate setting; Off, 000, 111, 222, 333, 444, 555, 666, 777, 888,
999, ***, ###.
8. Press the Left arrow key to exit the menu.
Faxing (MB470 MFP & MB480 MFP):
Printing Reports
Printing a fax activity report
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Admin Setup and press Enter.
3. Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Done and press Enter.
4. Press Enter to select System Setup.
5. Using the Down arrow key, scroll to Report Full Print and press Enter.
6. Using the Up arrow key, scroll to On and press Enter.
7. Press the Left arrow key twice to exit the menu.
8. Using the arrow keys, scroll to Print Information and press Enter.
9. Using the Down arrow key, scroll to Fax Activity Report and press Enter.
10.Press Enter to execute.
90 • Operation
Printing transmission reports
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Admin Setup and press Enter.
3. Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Done and press Enter.
4. Using the Down arrow key, scroll to Fax Setup and press Enter.
5. Using the Down arrow key, scroll to Basic Setup and press Enter.
6. Using the Down arrow key, navigate to the required report and press Enter.
Choose from:
• MCF (Single Location) - this prints a transmission report after each fax.
• MCF (Multi Location) - this prints a summary report detailing which numbers
were successful and any that failed.
• Error MCF - this prints a report after each failed fax transmission.
• Image in MCF - this includes an image of the fax on each transmission
report.
7. Using the Up arrow key, scroll to On and press Enter.
8. Press the Left arrow key to exit the menu.
91 • Operation
Faxing (MB470 MFP & MB480 MFP):
Sending a Fax from your PC
Note
You must have the fax driver installed on your PC. Download the latest
fax driver from www.okiprintingsolutions.com.
1. From your application’s File menu, select Print.
2. In the Select Printer window, highlight the fax driver option.
3. Press the Preferences/Properties button to display the fax driver window.
4. On the Setup tab:
a. Select the appropriate media size from the drop-down menu.
b. Set the resolution to Fine, Normal or Fast.
c. Set the orientation to Portrait or Landscape.
5. On the Cover Sheet tab:
a. Set the cover sheet usage settings as appropriate.
b. Select a cover sheet format.
6. On the Sender tab:
a. Enter your name.
b. Enter your fax number.
c. If required select the Add an outside call number checkbox and enter Outside
call number as appropriate.
92 • Operation
7. On the Recipient tab:
a. Click the Recipient...button.
b. Select a fax number from the Phone book panel on the right hand side. Refer
c. Click the Add button to add this number to the recipient list.
d. Repeat b and c as required to create the recipient list.
e. If you need to remove a number from the recipient list, highlight the
appropriate name and then click the Delete button.
f. Once you have completed your list, click the OK button to close the Select
Recipients window.
8. Press the OK button to close the fax driver window.
9. Press OK to start sending your fax.
93 • Operation
Using the Phone Book
Adding fax numbers to the phone book
To add a fax destination number to the phonebook:
1. From your application’s File menu, select Print.
2. In the Select Printer window, highlight the fax driver option.
3. Press the Preferences button to display the fax driver window.
4. Click the Phone book... button.
The phone book screen displays.
5. Select FAX number -> New (Fax number).
6. Type in the fax number destination Name.
7. Type in the required FAX number.
8. If required, type in a Comment.
9. Press the OK button to save.
94 • Operation
Adding new groups numbers to the phone book
To add a new group to the phone book:
1. From your application’s File menu, select Print.
2. In the Select Printer window, highlight the fax driver option.
3. Press the Preferences button to display the fax driver window.
4. Click the Phone book... button.
The phone book screen displays.
5. Select Fax number -> New (Group).
6. Type in the Group name.
7. if required, type in a Comment.
8. Add recipients to the group list:
Note
Maximum 100 recipients in any one group.
a. Select a fax number from the Phone book panel on the right hand side.
Note
You can add a new fax number directly by clicking the New (FAX
number)... button and adding an entry to the phone book panel.
b. Click the Add -> button to add this number to the group list.
c. Repeat steps a and b as required to create the group list.
d. If you need to remove a number from the recipient list, highlight the
appropriate name and then press the <- Delete button.
9. Once you have completed your list, press the OK button to close the New Group
window.
Importing and exporting fax numbers
By using the import, export functions, you can manage fax numbers in a phonebook
created on another computer.
1. In Windows:
XP: select Start > Control Panel > Printer and Other Hardware > Printers and
Faxes.
Server 2003: select Start > Printers and Faxes.
2000: select Start > Settings > Printers.
2. Right-click your machine icon and select Printer Preferences.
3. In the Setup tab, click the Phone Book button.
95 • Operation
4. From the pull-down menu, click Tool > Export.
5. In the Export File screen, enter a name for the file and click the Save button. The
phonebook is saved.
6. Import the saved phonebook file to the other computer:
a. In the fax driver installed on the computer that the phone book file was
imported, start the phonebook in the same way, and click Tool > Import in the
menu.
b. In the Import File screen, select a phone book file to import. When the Open
button is clicked, data is imported to the phone book.
Note
Registration of groups cannot be exported. (Destinations included in the
group are exported.)
If the same name is already included in the phonebook of the fax driver
to import, it is skipped.
96 • Operation
Printer Settings in Windows ________
Your printer’s operator panel menus provide access to many options.
The Windows printer driver also contains settings for many of these items. Where
items in the printer driver are the same as those in the operator panel menus, and
you print documents from Windows, the settings in the Windows printer driver will
override those settings in the operator panel menus.
Printing preferences in Windows applications
When you choose to print your document from a Windows application program a Print
dialog box appears. This dialog usually specifies the name of the printer on which you
will print your document. Next to the printer name is a Properties button.
When you click Properties a new window opens which contains a short list of the
printer settings available in the driver, which you can choose for this document. The
settings available from within your application are only those which you may want to
change for specific applications or documents. Settings you change here will usually
only last for as long as the particular application program is running.
97 • Printer Settings in Windows
PCL emulation
Setup tab
1
2
3
4
5
6
1. Paper size should be the same as the page size of your document (unless you
wish to scale the printout to fit another size), and should also be the same as the
size of paper you will feed into the printer.
2. You can choose the source of the paper to feed, which may be Tray 1 (the
standard paper tray), Manual (MB460 MFP), Multi Purpose Tray (MB470 MFP,
MB480 MFP), or Tray 2 (if you have the optional second paper tray installed). You
can also click on the appropriate part of the screen graphic to select your
preferred tray.
3. A variety of document finishing options can be selected, such as normal one page
per sheet, or N-up (where N can be 2 or 4) for printing scaled down pages at
more than one page per sheet.
4. Under 2-sided Printing, you can choose from auto or manual. Under manual 2-
sided Printing you can choose to print on one side of a sheet only or to use 2-
sided printing (duplex printing). Your printer allows you to carry out manual
duplex printing, meaning you must pass the paper through the printer twice. For
button also offers guidelines on how to carry out manual duplex printing.
5. If you have changed some printing preferences before and saved them as a set,
you can recall them to avoid having to set them individually each time you need
them.
6. A single on-screen button restores the default settings.
98 • Printer Settings in Windows
Job options tab
4
5
6
1
2
3
7
1. The output resolution of the printed page can be set as follows.
• The ProQ1200 setting for Xxxxxn prints at 600 X 2400dpi. This setting
requires the most printer memory and takes the longest to print. Your
printed pages can be scaled to fit larger or smaller stationery. It is the best
option for printing photographs.
• The High Quality setting prints at 600 X 1200dpi for Xxxxxn and 1200 x
1200dpi for Xxxxxdn and Xxxxxdtn is the best option for printing vector
objects such as graphics and text.
• The Normal setting prints at 600 x 600dpi and is suitable for most printing
jobs.
• The Draft setting prints at 300 x 300dpi and is suitable for printing draft
documents that contain mainly text. You can select Toner Saving to save
toner for some print jobs.
2. Page orientation can be set to either portrait (tall) or landscape (wide). Both
views can be rotated by 180 degrees.
3. You can print watermark text behind the main page image. This is useful for
marking documents as draft, confidential, etc.
99 • Printer Settings in Windows
If you would like to print on special stationery, such as forms and letterhead, but
do not want to use pre-printed stationery, you can create your own using Overlays.
For more information on Overlays and Macros refer to “Overlays and Macros
(Windows only)” on page 129. The Overlays button also offers guidelines on how
to carry out manual duplex printing.
4. In Raster (bitmap) mode, processing of the page image is done in the computer
leaving little processing for the printer to do, although the file size may be large.
In Vector mode, file sizes may be smaller and so transmission over a network, for
example, may be faster. These effects are more pronounced for graphics printing
than for text printing.
5. You can select up to 999 copies to print consecutively, although you will need to
top up the paper tray during such a long print run.
6. Your printed pages can be scaled to fit larger or smaller stationery, within a range
of 25% to 400% of the original size.
7. A single on-screen button restores the default settings.
100 • Printer Settings in Windows
Image tab
1
2
3
4
5
1. Dithering produces an intermediate greyscale by adjusting the combination of
dots used in printing. Selecting a setting determines the degree of detail with
which a graphics image will be printed. Mesh determines that a screen of dots is
used for dithering while Line Art determines that an array of lines is used for
dithering.
2. Select dithering texture by setting the size of dots used in the halftone screen.
3. Set this control to print greyscale effects in black without dithering. Select the
check-box to disable greyscale printing or de-select the check-box to enable
greyscale printing.
4. You can manually adjust lightness (the higher the setting the lighter the print)
and contrast (the higher the setting the greater the contrast).
5. A single on-screen button restores the default settings.
101 • Printer Settings in Windows
Setting from Windows control panel
When you open the driver properties window directly from Windows, rather than from
within an application program, a somewhat more extensive range of settings is
provided. Changes made here will generally affect all documents you print from
Windows applications, and will be remembered from one Windows session to the
next.
General tab
My Printer Properties
1
2
3
1. This area lists some of the main features of your printer, including optional items.
2. This button opens the same windows as described earlier for items which can be
set from within application programs. Changes you make here, however, will
become the new default settings for all Windows applications.
3. This button prints a test page to ensure that your printer is working.
102 • Printer Settings in Windows
Advanced tab
My Printer Properties
1
2
3
4
5
6
7
8
9
10
1. You can specify which times of day your printer will be available.
2. Indicates current priority, from 1 (lowest) to 99 (highest). Highest priority
documents will print first.
3. Specifies that documents should be spooled (stored in a special print file) before
being printed. The document is then printed in the background, allowing your
application program to become available more quickly. Options follow:
This specifies that printing should not start until the last page has been spooled. If
your application program needs a lot of time for further computation in the middle
of printing, causing the print job to pause for more than a short period, the printer
could prematurely assume that the document has finished. Selecting this option
would prevent that situation, but printing will be completed a little later, as the
start is delayed.
This is the opposite choice to the one above. Printing starts as soon as possible
after the document begins spooling.
4. This specifies that the document should not be spooled, but printed directly. Your
application will not normally be ready for further use until the print job is
complete. This requires less disk space on your computer, since there is no spool
file.
5. Directs the spooler to check the document setup and match it to the printer setup
before sending the document to print. If a mismatch is detected, the document is
103 • Printer Settings in Windows
held in the print queue and does not print until the printer setup is changed and
the document restarted from the print queue. Mismatched documents in the
queue will not prevent correctly matched documents from printing.
6. Specifies that the spooler should favour documents which have completed
spooling when deciding which document to print next, even if completed
documents are lower priority than documents which are still spooling. If no
documents have completed spooling, the spooler will favour larger spooling
documents over shorter ones. Use this option if you want to maximize printer
efficiency. When this option is disabled the spooler chooses documents based
only on their priority settings.
7. Specifies that the spooler should not delete documents after they are completed.
This allows documents to be re submitted to the printer from the spooler instead
of printing again from the application program. If you use this option frequently it
will require large amounts of disk space on your computer.
8. Specifies whether advanced features, such as pages per sheet, are available,
depending on your printer. For normal printing keep this option enabled. If
compatibility problems occur you can disable the feature. However, these
advanced options may then not be available, even though the hardware might
support them.
9. This button provides access to the same setup windows as when printing from
applications. Changes made via the Windows Control Panel become the Windows
default settings.
10.You can design and specify a separator page that prints between documents.
This is particularly useful on a shared printer to help each user find their own
documents in the output stack.
104 • Printer Settings in Windows
Device options tab
In this window you can select which optional upgrades are installed on your printer.
See the chapter entitled “Installing options”.
105 • Printer Settings in Windows
PS emulation (MB470 MFP & MB480 MFP)
Layout tab
My Printer Printing Preferences
1
2
3
4
5
1. Page orientation can be set to portrait (tall), landscape (wide) or landscape
rotated by 180 degrees.
2. Print on both sides (duplex printing) can be set to long edge or short edge of the
document.
3. Printed page order can be set as front to back or back to front of the document.
4. Set the number of pages to be printed on a single sheet. You can also set it to
print a booklet.
106 • Printer Settings in Windows
5. Click the Advanced button to be able to set further document options as follows:
My Printer Advanced Options
1
2
3
a. Select the required printed paper size.
b. You can substitute another font for TrueType Font.
c. You can set other document options as required, including PostScript options
and printer features.
107 • Printer Settings in Windows
Paper/Quality tab
You can set the paper source or leave it as automatic selection and by using the
Advanced button you have access to the same set of options as described above for
the Layout Tab.
108 • Printer Settings in Windows
Job options tab
3
4
1
5
2
6
1. The output resolution of the printed page can be set as follows.
• The High Quality setting prints at 1200 x 1200dpi for Xxxxxdn and Xxxxxdtn
and is the best option for printing vector objects such as graphics and text.
• The Normal setting prints at 600 x 600dpi and is suitable for most printing
jobs. You can select Toner Saving to save toner for some print jobs.
2. You can print watermark text behind the main page image. This is useful for
marking documents as draft, confidential, etc.
If you would like to print on special stationery, such as forms and letterhead, but
do not want to use pre-printed stationery, you can create your own using Overlays.
For more information on Overlays and Macros refer to “Overlays and Macros
(Windows only)” on page 129. The Overlays button also offers guidelines on how
to carry out manual duplex printing.
3. You can select up to 999 copies to print consecutively, although you will need to
top up the paper tray during such a long print run.
4. Your printed pages can be scaled to fit larger or smaller stationery.
5. Using the Advanced button gives you access to the facility to set mirror image
printing and negative image printing.
6. A single on-screen button restores the default settings.
109 • Printer Settings in Windows
Settings from the Control Panel
The main tabs are the General Tab, Advanced Tab and Device Settings Tab. The
General and Advanced tabs are the same as for PCL emulation described earlier.
Device settings tab
1
2
3
1. You can set the desired paper sizes in each of the available paper feed trays.
2. You can make a variety of font settings depending on your application.
3. You can set which optional upgrades are installed on your printer. See the chapter
entitled “Installing options”.
110 • Printer Settings in Windows
2-sided (duplex) printing
The duplex unit adds the function of two-sided printing, using less paper and making
large documents easier to handle. It also enables booklet printing, which uses even
less paper.
Note
The steps in the process relate to Windows XP PCL. Other operating
system windows may appear slightly different, but the principles are the
same.
• For Letter, A4, Legal 13, 13.5 and 14 and Custom paper sizes
• Paper stocks from 20 to 28 lb. US Bond (75 - 105 g/m2).
To carry out Duplex Printing:
1. Select File > Print and click the Properties button.
2. Select the input tray (Tray1, Tray2 [optional], Multi Purpose Tray) from the
Source drop down.
3. In the Duplex printing drop down menu, select either Long Edge (Auto) or Short
Edge (Auto) according to your printing preferences.
4. If you require further information, click the Duplex Help button.
5. Click the Print button.
111 • Printer Settings in Windows
Printer settings in Mac OS X_________
The information in this section is based on Mac OS X Tiger (10.4). Other versions may
appear slightly different, but the principles are the same.
PCL emulation
Setting printing options
You can choose your printer and select options for how you want your documents to
print from the Print dialog box.
To set your printer options:
1. Open the document you want to print.
2. To change the paper size or page orientation, select File > Page Setup. For a
description of each option, see “Page setup options” on page 114
3. Close the Page Setup dialog box.
4. Select File > Print.
5. Select your printer from the Printer drop-down menu.
112 • Printer settings in Mac OS X
6. To change any printer driver settings, select the required options from the
Settings drop-down menu. You can select more options from the Copies & Pages
menu. For a description of these options, see “Print Options” on page 115
7. Click the Print button.
Saving driver settings
You can save a set of printer driver options to use for future documents.
1. Open the document you want to print.
2. To change the paper size or page orientation, select File > Page Setup.
3. Select Save As Default from the Settings drop-down menu.
113 • Printer settings in Mac OS X
4. Select File > Print.
5. To save the current printer driver settings as a preset, select Save As from the
Preset menu.
6. Enter a name for your preset and click OK.
Changing the Default Printer and Paper Size
The following steps describe how to change your default printer and the paper size
options.
1. Select Apple menu > System Preferences.
2. Click the Print & Fax icon.
3. Select your printer in the Selected Printer in Print Dialog drop-down menu.
4. Select your required paper size in the Default Size in Page Setup drop-down
menu.
Page setup options
This section provides a description of the page setup options available to you.
Page attributes
You can select Save As Default to use the current Page Setup settings as a standard
for all documents.
Format for
Allows you to select your printer model before changing options such as Paper Size
and Orientation.
114 • Printer settings in Mac OS X
Paper size
Select a paper size to match your documents and the paper loaded in the printer. The
paper margin is 4.2mm at all edges. To specify your own paper sizes, select Manage
Custom Sizes...
Scale
You can scale documents up or down to fit onto different paper sizes. To fit your
document on a specific paper size, select Options in the Paper Handling drop-down
menu in the Print Options dialog box (see “Print Options” on page 115).
Orientation
You can select a portrait or landscape option. When using landscape, you can rotate
the document 180 degrees.
Print Options
Copies & Pages
Copies
This option allows you to enter the number of copies to print. If you select Collate, all
pages of the document will print before the next copy prints.
Pages
You can select whether to print all pages of a document or just a section of it.
115 • Printer settings in Mac OS X
Layout
Pages per sheet
You can shrink multiple pages and print them on a single sheet of paper. For example,
choosing 4-up will tie four of your document’s pages across a single sheet of paper.
You can control the order in which the documents are tiled and also choose to
surround each document page with a border.
Two-sided
You cannot use the two sided printing options in this panel. Use the options in “2-
116 • Printer settings in Mac OS X
Paper Handling
Page order
You can choose to print your document in the normal page order (1,2,3...) or reverse
order (...3,2,1).
Print
This option allows you to choose whether to print only odd or even number of pages.
This is useful if you are using manual duplex for which you first print all odd pages,
re-insert the paper in the printer and then print all even pages.
Destination paper size
Scale documents to fit on the size of paper in your printer. For example, you can take
a document formatted for A3 and print it on A4 paper using an A4 printer.
118 • Printer settings in Mac OS X
Long Edge Binding prints pages that read like a normal book.
Short Edge Binding prints pages that read like a notepad.
Paper source
This option allows you to select the paper tray to use for your print job.
120 • Printer settings in Mac OS X
Print quality
MB460 MFP
MB470 MFP & MB480 MFP
Use this option to select the print resolution. The ProQ1200 (MB460 MFP, MB470 MFP
& MB480 MFP) and High Quality (MB470 MFP & MB480 MFP) setting produces the best
graphic images, but these images take longer to print.
Effects
Dithering produces an intermediate greyscale by adjusting the combination of dots
used in printing. Selecting a setting determines the degree of detail with which a
graphics image will be printed. Mesh determines that a screen of dots is used for
dithering while Line Art determines that an array of lines is used for dithering.
Select dithering texture by setting the size of dots used in the halftone screen.
Adjust the brightness or contrast based on the original quality of the document.
121 • Printer settings in Mac OS X
Printer setup options
Printer options
MB460 MFP
MB470 MFP/MB480 MFP
Density
Select the density from Lightest (-2) to Darkest (+2) depending on the quality of the
original document.
Weight
Select the thickness or type of paper in the printer. It is important to set this correctly
as it affects the temperature at which the toner is fused to the paper. For example, if
you are printing on normal A4 paper, do not select Labels or Transparency as this may
cause toner smearing and paper jam.
Toner Save
Toner Save uses less toner when printing your document. This is best suited to draft
text documents as it lightens the print significantly.
Auto Tray Switch
If the printer runs out of paper in the current tray, the Auto Tray Switch automatically
changes to a tray that has the same type of paper and continues printing.
Paper size check
Select Paper Size check if you want the printer to warn you when the document paper
size is different from the paper in the printer.
A warning message is displayed and printing continues when you load the correct
paper in the paper tray and press START. When this option is deselected, the printer
uses the paper loaded in the selected tray regardless of the document size.
122 • Printer settings in Mac OS X
Feed manually from Multi-purpose tray (MB470 MFP & MB480 MFP)
Select this option if you want the printer to wait until you press the START button
when feeding from the Multi-purpose Tray. This can be useful if printing envelopes.
Print control
If you are using the Windows Print Control Server software to manage printers, enter
your assigned user name and ID. This information is sent to the printer with your print
job and is recorded by the printer.
Summary
This option displays a summary of all selected print options for the current job.
123 • Printer settings in Mac OS X
PS emulation (MB470 MFP & MB480 MFP)
Copies & pages
Layout
Refer to “Pages per sheet” on page 116.
The Two-sided option is used for Duplex printing. Long-edged Binding prints pages
that read like a normal book. Short-edged Binding prints pages that read like a
notepad.
Scheduler
Paper handling
Cover page
124 • Printer settings in Mac OS X
Error Handling
Postscript errors
If an error occurs and stops the print job, you can use select the Print detailed report
under Error Handling, which will print the error page in detail. This will help you
identify the error and take suitable action.
Tray switching
If the printer runs out of paper in the current tray, the Auto Tray Switch automatically
changes to a tray that has the same type of paper and continues printing.
By selecting Display alert, a pop-up box will display on your application if there is a
mismatch between the tray settings and paper size settings.
Paper Feed
If you want the first page of a document printed on a different media, you can load
the special media in the Multi-purpose tray and select the first page to be printed by
125 • Printer settings in Mac OS X
setting Multi-purpose tray as the source. The remaining pages of the document can
be loaded in the cassette tray and you can set that as the paper source. The entire
document will be printed in one print job.
Printer Features
Paper input options
Paper size check
Select Paper Size check if you want the printer to warn you when the document paper
size is different from the paper in the printer.
A warning message is displayed and printing continues when you load the correct
paper in the paper tray and press Start. When this option is deselected, the printer
uses the paper loaded in the selected tray regardless of the document size.
Media Type
Specify the appropriate weight and kind of paper you are using. Do not choose Label
or Transparency when printing on plain paper. This will cause paper jam or print
quality problems.
Multipurpose tray is handled as manual feed
Select this option if you want the printer to wait until you press the START button
when feeding from the Multi-purpose Tray. This can be useful if printing envelopes.
126 • Printer settings in Mac OS X
Job options
Quality
Use this option to select the print resolution; 600 x 600dpi (normal printing), 1200 x
1200 (choose this for high quality print). The high quality print resolution requires a
larger amount of disk space and takes longer to print.
Toner saving
Uses less toner when printing your document. This is best suited to draft text
documents as it lightens the print significantly.
Page rotate
Select Page rotate to turn the text and images 180 degrees and point them across
the length of the page.
Adjust ultra fine lines
If you are printing a drawing and want to emphasize the pen width of very fine lines,
select this option to improve the appearance of the lines. However, in some
applications, if this options is selected and you are printing barcodes, the spaces in
the barcode becomes too narrow. De-selecting this option resolves this problem.
Summary
This option displays a summary of all selected print options for the current job.
127 • Printer settings in Mac OS X
Cancelling a print job
You can cancel a print job from your software application, from the print queue or by
using the STOP button on your printer.
PRINTING STATE
HOW TO CANCEL
Document has not
started printing
Try to cancel printing job within software application
Document is waiting in
a print queue
Delete print job from Print Queue. You can access the print
queue from the System Tray in Windows or the Print Center
Queue in Mac.
Document has started
printing
Press the STOP button on your printer. Any pages that are
already moving through the printer will be printed. You will
need to press STOP for each print job you wish to stop.
128 • Printer settings in Mac OS X
Overlays and Macros (Windows only) _
What are overlays and macros?
If you would like to print on special stationery, such as forms and letterhead, but do
not want to use pre-printed stationery, you can create your own using these advanced
features.
You can use PostScript overlays to generate all your special stationery and store it in
the printer for use whenever you need it. If you have chosen to install the PCL driver,
macros perform a similar function.
You can create several overlays or macros, and combine them in any way you like to
produce a variety of forms and other special stationery. Each image can be printed
on just the first page of a document, on all pages, on alternate pages, or just the
pages that you specify.
Creating PostScript overlays
Three steps are required to create an overlay:
1. Create the form data using your own application software and print it to a printer
(.PRN) file.
2. Use the Storage Device Manager utility software supplied on CD with your printer
to create a “project file,” import the.PRN file(s), and download the generated
filter (.HST) file to the printer. The project file will contain one or more overlay
images which are functionally related, such as the cover page and the
continuation page images for business letters.
3. Use downloaded files to define your overlays ready for use when printing your
documents.
When printing overlay files to disk, do not select any special features, such as two-
sided printing or multiple copies. These are not appropriate to overlays, they apply
only to your final documents.
Creating the overlay image
1. Use your preferred application, perhaps a graphics program, to create the
required overlay image and save it.
2. Open your application’s Print… dialog.
1
3
2
3. Make sure that the selected printer name (1) is
that of your PostScript printer driver.
4. Select the Print To File (2) option.
5. Click the Properties button (3) to open the
Document Properties window.
129 • Overlays and Macros (Windows only)
6. On the Overlay tab, choose Create Form from the
drop-down list (4).
4
7. Click OK to close the Document Properties window.
8. Click OK again to close the Print dialog.
9. When prompted for a print file name, enter a
meaningful name with the extension.PRN.
10.Close your application.
Create and download the project
1. From the Windows Start menu, start Storage Device Manager (SDM) and allow
SDM to discover the printer.
2. Choose Projects > Add File to Project.
3. Set the Files of Type drop-down list to PRN Files(*.prn).
4. Navigate to the folder where the.PRN files are stored and select one or more of
these to include in your overlay set.
You can have more than one printer (.PRN) file in a project. For example, one for
top pages and another for continuation pages. Use standard Windows techniques
(Shift or Ctrl keys) to select multiple files simultaneously if you need to.
5. Click Open to add these files to the current project.
6. When a message box appears confirming that a filter file has been created, click
OK to clear the message.
7. The project window will display one.HST file for each printer file added. Make a
careful note of each of these names. Ensure that you note them exactly as they
appear, they are case sensitive, and you will need them later.
8. Choose Projects > Save Project and enter a meaningful name (e.g. “Letter
Stationery”) so that you can recognize it later if you want to modify it.
9. Choose Projects > Send Project Files to Printer to download the project to the
printer.
If you have a hard disk in the printer, SDM will automatically download files to it.
If not, SDM will download files to flash memory. If you have a hard disk but still
prefer to download to flash memory, double-click the file name in the Project
window and under Volume, type in %Flash0% and then click OK.
10.When the message “Command Issued” appears confirming that the download is
complete, click OK to clear the message.
Test printing the overlay
1. Click on the printer icon for the relevant printer and choose Printers > Test Form.
130 • Overlays and Macros (Windows only)
2. In the Test PostScript Form window, to test each overlay select it and click OK.
There will be a short pause while the printer processes the form, and then it will
print.
3. When each overlay has been tested, click Exit.
4. Click the standard Windows Close (X) button, or choose Projects > Exit to close
Storage Device Manager.
Defining overlays
This is the final step before the new overlays are ready for use.
1. Open the Printers (called “Printers and Faxes” in Windows XP) window via the
Start menu or the Windows Control Panel.
2. Right-click on the Relevant PostScript printer icon and choose Printing
Preferences from the pop-up menu.
3. On the Overlay tab, click the New button.
4. In the Define Overlays window, enter a suitable name (2)
2
3
for this overlay and choose which page(s) (3) of your
documents will use this overlay.
5. Enter the name of the overlay file (4) exactly as it
4
5
appeared in the Storage Device Manager project window.
Remember that this name is case sensitive.
If you forgot to note the overlay names when you created
them, you can find them using Storage Device Manager to
view the project file, or the printer’s Information Menu to
print a file list and identify them from there.
6. Click Add (5) to add this overlay into the defined overlays list.
7. Click OK to close the Define Overlay window.
The new overlay now appears in the Defined Overlays list in the printer properties
window.
8. Repeat the above procedure if you wish to define more overlays.
9. When done, click OK to close the printer properties window.
Your new overlays are now ready and available to be used for any future documents
you wish.
Printing with PostScript overlays
Once you have defined your overlays you are ready to use them for any documents
you wish. The example illustrated here uses two overlays for business letters. The
first prints on just the top page, and the second prints on any or all subsequent pages.
1. Prepare your document in the normal way using your own application software.
Remember, if necessary, to format the document so that it will fit within the
appropriate space.
131 • Overlays and Macros (Windows only)
2. Open your application’s Print… dialog and choose any options you will require,
ensuring that the target printer is your PostScript printer driver in which the
overlays have been defined.
3. Click the Properties button to open the Printing Preferences window.
4. On the Overlays tab, choose Use Overlay from the
drop-down list (1).
1
5. Click on the first overlay (2) you wish to use. In this
example it is the Cover Page overlay. Then click the
Add button (3).
3
2
6. If you want to use another overlay, in this case it is the
4
Continuation page, click the second overlay (4) and
then click the Add button (3) again.
7. When you have selected all the overlays you want to
use for this document, click OK.
8. Finally, in your application’s print dialog, click OK to begin printing.
Creating PCL Overlays
Three steps are required to create an overlay:
1. Create the form data using your own application software and print it to a printer
(.PRN) file.
2. Use the Storage Device Manager utility software supplied on CD with your printer
to create a “project file,” import the .PRN file, and download the generated filter
(.BIN) files to the printer.
3. Use downloaded files to define your overlay ready for use with any future
document.
When printing files to disk, do not select any special features, such as two-sided
printing or multiple copies. These are not appropriate to macros, they apply only
to your final documents.
Creating the overlay image
1. Use your preferred application, perhaps a graphics program, to create the
required image and save it.
2. Open your application’s Print… dialog.
1
3
3. Make sure that the selected printer name (1) is that of
2
your PCL printer driver.
4. Select the Print To File (2) option.
5. When prompted for a print file name, enter a
meaningful name with the extension .PRN .
6. Close your application.
132 • Overlays and Macros (Windows only)
Create and download macros
1. From the Windows Start menu, start Storage Device Manager (SDM) and allow
SDM to discover the printer.
2. Choose Projects > New Project to start a new project.
3. Choose Projects > Filter Macro File. The Filter Printer Patterns dialog box
appears. Make any adjustments in the settings that you need and then click OK.
Example: If you create a black oval in MS Paint and leave all the color command
filters checked, the black oval will print as a black rectangle when the overlay is
used. To maintain the oval shape, turn off (deselect) the “Configure Image Data,”
“Palette ID” and “Palette Control” filters.
4. Set the Files of Type drop-down list to PRN Files(*.prn).
5. Navigate to the folder where the overlay .PRN files are stored and select one or
more of these to include in your overlay set.
You can have more than one macro file in a project. For example, one for top pages
and another for continuation pages. Use standard Windows techniques (Shift or
Ctrl keys) to select multiple files simultaneously if you need to.
6. Click Open to add these files to the current project. (You can also drag and drop
files from Windows Explorer directly into the project window if you prefer.) When
a message box appears confirming that a filter file has been created, click OK to
clear the message.
7. The project window will display one .BIN file for each printer file added. Make a
careful note of the name and ID number for each of the files. You will need them
later.
If you wish to edit the names or ID numbers, double-click the file entry and edit
the details.
Note that the names are case sensitive.
8. Choose Projects > Save Project and enter a meaningful name (e.g. “Letter
Stationery”) so that you can recognize it.
9. Choose Projects > Send Project Files to Printer to download the project to the
printer.
10.When the message “Command Issued” appears confirming that the download is
complete, click OK to clear the message.
Test printing the macro
1. Choose Printers > Test Macro.
2. In the Test Macro window, enter its ID number and click OK. After a short pause
the printer will print the macro.
3. When each macro has been tested, click Exit.
4. Click the standard Windows Close (X) button, or choose Projects > Exit to close
Storage Device Manager.
133 • Overlays and Macros (Windows only)
Defining overlays
This is the final step before the new overlays are ready for use.
1. Open the Printers (called “Printers and Faxes” in Windows XP) window via the
Start menu or the Windows Control Panel.
2. Right-click on the Relevant PostScript printer icon and choose Printing
Preferences from the pop-up menu.
3. On the Job Options tab, click the Overlay button.
4. In the Overlay window, Click the Define Overlays
button (1).
1
5. In the Define Overlays window, enter the name (a) and
ID (b) of the required overlay, and define which
page(s) (c) of your documents will use this overlay. Then
click the Add button (3) to add this overlay to the list of
defined overlays. Repeat for any other related overlays.
When done, click the Close button (4) to close the window.
3
a
b
c
The example illustrated shows two overlays defined, one for
a cover page and one for continuation pages.
4
Remember that names and IDs of overlay files must be
entered exactly as they appeared in the Storage Device Manager project window.
Remember also that names are case sensitive.
If you forgot to note the overlay name or ID when you created them, you can find
them using Storage Device Manager to view the project file, or the printer’s
Information Menu to print a file list and identify them from there.
The new overlays will now appear in the Defined Overlays list in the printer
properties window.
6. When done, click OK to close the printing preferences window.
Your new overlays are now ready and available to be used for any future documents
you wish.
Printing with PCL overlays
Once you have defined your overlays you are ready to use them for any documents
you wish. The example illustrated here uses two overlays for business letters. The
first prints on just the top page, and the second prints on any or all subsequent pages.
134 • Overlays and Macros (Windows only)
1. Prepare your document in the normal way using your own application software.
Remember, if necessary, to format the document so that it will fit nicely within
the plain areas on your letterhead overlay.
2. Open your application’s Print… dialog and choose any options you will require,
ensuring that the target printer is your PCL printer driver in which the overlays
have been defined.
3. Click the Properties button to open the Printing Preferences window.
4. On the Overlay tab, check the Use active overlays
1
checkbox (1).
5. In the Defined Overlays list, click on the first overlay (2)
3
you wish to use, and click the Add button (3) to add it to
the Active Overlays list. (If you want a reminder of how
2
this overlay looks, click the Test Print button.)
4
6. If you want to use another overlay with this document,
in this example it is the “Continuation Page” overlay,
click this overlay (4) in the list of defined overlays, and
then click the Add button (3) again to add the second overlay to the list of active
overlays.
7. When the list of active overlays contains all the items you want to use, click OK.
8. Finally, click the Print button in your application’s Print dialog to begin printing
your document.
135 • Overlays and Macros (Windows only)
Maintenance_____________________
Consumables
Note
When the on-screen display indicates that the toner is low, or if print
appears faded, first open the top cover and try tapping the cartridge a
few times to evenly distribute the toner powder. This will enable you to
obtain the best “yield” from your toner cartridge.
ITEM
LIFE
ORDER NO.
Toner standard
• MB460 MFP
• MB470 MFP
• MB480 MFP
3,500 A4@ ISO/IEC19752
43979101
Toner high capacity
• MB460 MFP
• MB470 MFP
• MB480 MFP
7,000 A4@ ISO/IEC19752
43979201
Toner high capacity
• MB480 MFP only
12,000 A4@ ISO/IEC19752 43979215
Image Drum
25,000 A4 pages
43979001
Only use genuine original consumables to ensure the best quality and performance
from your hardware.
136 • Maintenance
Replacing consumable items
Toner cartridge replacement
Caution!
To avoid toner wastage and possible toner sensor errors, do not change the
toner cartridge until “TONER EMPTY” is displayed.
Have a sheet of paper handy so that you have somewhere to place the used cartridge
while you install the new one.
Dispose of the old cartridge responsibly, inside the pack that the new one came in.
Follow any regulations, recommendations, etc., which may be in force concerning
waste recycling.
If you do spill any toner powder, lightly brush it off. If this is not enough, use a cool,
damp cloth to remove any residue.
Do not use hot water, and NEVER use solvents of any kind. They will make stains
permanent.
Warning!
If you inhale any toner or get it in your eyes, drink a little water or
bathe your eyes liberally in cold water. Seek medical attention
immediately.
1. Lift the Scanner.
137 • Maintenance
2. Press the cover release (a) and open the top cover (b) fully.
b
a
Warning!
If the MFP has been powered on, the fuser may be hot. This area is
clearly labelled. Do not touch.
3. Pull the colored toner release lever (1) on the cartridge to be replaced fully
towards the front of the MFP.
1
138 • Maintenance
4. Lift the right-hand end of the cartridge and then draw the cartridge to the right to
release the left-hand end as shown, and withdraw the toner cartridge out of the
MFP.
5. Put the cartridge down gently onto a piece of paper to prevent toner from
marking your furniture.
Caution!
The green image drum surface is very delicate and light sensitive. Do not
touch it and do not expose it to normal room light for more than 5 minutes.
If the toner cartridges need to be out of the MFP for longer than this, please
lower the top cover. Never expose the drum to direct sunlight or very bright
room lighting.
6. Remove the new cartridge from its box but leave its wrapping material in place
for the moment.
7. Gently shake the new cartridge from end to end several times to loosen and
distribute the toner evenly inside the cartridge.
139 • Maintenance
8. Remove the wrapping material and peel off the adhesive tape from the underside
of the cartridge.
9. Holding the cartridge by its top centre with the colored lever to the right, lower it
into the printer over the image drum unit from which the old cartridge was
removed.
10.Insert the left end of the cartridge into the top of the image drum unit first,
pushing it against the pins on the drum unit, then lower the right end of the
cartridge down onto the image drum unit.
2
1
140 • Maintenance
11.Pressing gently down on the cartridge to ensure that it is firmly seated, push the
colored lever towards the rear of the MFP. This will lock the cartridge into place
and release toner into the image drum unit.
2
1
12.Close the top cover and press down firmly so that the cover latches closed.
13.Gently lower the scanner.
141 • Maintenance
2. Press the cover release (a) and open the top cover (b) fully.
b
a
Warning!
If the MFP has been powered on, the fuser will be hot. This area is
clearly labelled. Do not touch.
143 • Maintenance
3. Holding it by its top centre, lift the image drum, complete with its toner cartridge,
up and out of the MFP.
4. Put the cartridge down gently onto a piece of paper to prevent toner from
marking your furniture and to avoid damaging the green drum surface.
Caution!
The green image drum surface at the base of the cartridge is very
delicate and light sensitive. Do not touch it and do not expose it to
normal room light for more than 5 minutes. If the drum unit needs to
be out of the MFP for longer than this, please wrap the cartridge
inside a black plastic bag to keep it away from light. Never expose
the drum to direct sunlight or very bright room lighting.
5. With the colored toner release lever to the right, pull the lever towards you. This
will release the bond between the toner cartridge and the image drum cartridge.
6. Lift the right-hand end of the cartridge and then draw the cartridge to the right to
release the left-hand end as shown, and withdraw the toner cartridge out of the
image drum cartridge. Place the cartridge on a piece of paper to avoid marking
your furniture.
7. Take the new image drum cartridge out of its packaging and place it on the piece
of paper where the old cartridge was placed. Keep it the same way round as the
old unit. Pack the old cartridge inside the packaging material for disposal.
144 • Maintenance
8. Place the toner cartridge onto the new image drum cartridge as shown. Push the
left end in first, and then lower the right end in. (It is not necessary to fit a new
toner cartridge at this time unless the remaining toner level is very low.)
9. Push the colored release lever away from you to lock the toner cartridge onto the
new image drum unit and release toner into it.
10.Holding the complete assembly by its top centre, lower it into place in the MFP,
locating the pegs at each end into their slots in the sides of the MFP cavity.
11.Close the top cover and press down firmly so that the cover latches closed.
145 • Maintenance
12.Gently lower the scanner.
Note
If you need to return or transport this product for any reason, please
make sure you remove the image drum unit beforehand and place in
the bag provided. This is to avoid toner spillage. Refer to “Appendix A -
146 • Maintenance
Cleaning
From time to time print “debris” such as ink, toner and paper dust will accumulate in
the ADF and the document glass from documents which have been copied.
Caution!
Use a clean, moist, lint-free cloth for cleaning. Do not use benzine,
thinners or alcohol as a cleaning agent.
...the unit casing
1. Switch off the MFP.
2. Wipe the unit surface with a soft cloth moistened sparingly with water or neutral
detergent.
3. Use a soft dry cloth to dry the unit surface.
4. Turn on the MFP.
...the paper path in the ADF
If marks are found on an image, which has been read by the ADF, or the ADF does
not feed documents smoothly, follow the cleaning procedure below.
1. Switch the MFP OFF.
2. Open the ADF top cover.
147 • Maintenance
3. Pinch the ADF lock lever and swing the feeder mechanism up until it is locked.
4. Moisten a soft clean lint free cloth and remove any marks by wiping the cloth in
the direction of the arrow, as shown.
5. Return the feeder mechanism to its original position.
6. Close the ADF top cover.
... the underside of the ADF
1. Open the document cover.
148 • Maintenance
2. Moisten a soft, clean, lint free cloth and remove any marks as shown.
3. Close the document cover.
...the document glass
The document glass needs to be cleaned occasionally to ensure optimum image
quality and performance.
1. Open the document cover.
2. Moisten a soft, clean, lint-free cloth and remove any marks, as shown.
3. Close the document cover.
149 • Maintenance
3. Moisten a soft, clean, lint-free cloth and gently wipe the LED head surface.
Caution!
Do not use methyl alcohol or other solvents on the LED head as damage to
the lens surface will occur.
4. Close the top cover and press down firmly so that the cover latches closed.
5. Gently lower the scanner.
151 • Maintenance
Installing options
The following options are available to extend the performance of your printer:
• 64, 256 RAM DIMM: to extend the main memory of your printer and speed up the
processing of large files.
• Second paper tray: to increase your printer’s paper handling capacity by 530
sheets (75 g/m2)
Option order numbers
OPTIONS
ORDER NUMBER
64MB RAM DIMM
256MB RAM DIMM
Second Paper Tray
44029504
44029509
43990707
Installation procedure
To install any of the above options, follow the detailed installation sheet that
accompanies the option.
152 • Installing options
Troubleshooting__________________
Clearing paper jams
Provided that you follow the recommendations in this guide on use of print media,
and you keep the media in good condition prior to use, your MFP should give years of
reliable service. However, paper jams occasionally do occur, and this section explains
how to clear them quickly and simply.
Jams can occur due to paper misfeeding from a paper tray or at any point on the
paper path through the printer or scanner ADF. When a jam occurs, the MFP
immediately stops. If printing multiple pages (or copies), do not assume that, having
cleared an obvious sheet, others will not also be stopped somewhere along the path.
These must also be removed in order to clear the jam fully and restore normal
operation.
In the scanner ADF section...
In the event of a paper jam, follow the procedures below to remove the paper:
1. Lift the ADF cover (1).
1
2
2. Remove any loose paper from the entry to the sheet feeder.
3. If there is any paper trapped in the feed mechanism:
a. Lift the feeder mechanism by the coloured tab (2).
153 • Troubleshooting
2. If a sheet is well advanced out of the top of the printer, simply grip it and pull
gently to draw it fully out. If it does not remove easily, do not use excessive
force. It can be removed from the rear later.
155 • Troubleshooting
3. Press the cover release (a) and open the MFP’s top cover (b) fully.
b
a
Warning!
If the MFP has been powered on, the fuser will be hot. This area is
clearly labelled. Do not touch.
156 • Troubleshooting
4. Holding it by its top centre, lift the image drum, complete with its toner cartridge,
up and out of the printer.
5. Put the cartridge down gently onto a piece of paper to prevent toner from
marking your furniture and to avoid damaging the green drum surface.
Caution!
The green image drum surface at the base of the cartridge is very delicate
and light sensitive. Do not touch it and do not expose it to normal room
light for more than 5 minutes. If the drum unit needs to be out of the MFP
for longer than this, please wrap the cartridge inside a black plastic bag to
keep it away from light. Never expose the drum to direct sunlight or very
bright room lighting.
157 • Troubleshooting
6. Remove any jammed sheets from the paper path.
7. Holding the complete assembly by its top centre, lower it into place in the MFP,
locating the pegs at each end into their slots in the sides of the MFP cavity.
8. Lower the top cover but do not press down to latch it closed yet. This will protect
the drums from excessive exposure to room lighting while you check the
remaining areas for jammed sheets.
9. Open the rear cover and check for a sheet of paper in the rear path area.
158 • Troubleshooting
Pull out any sheets found in this area.
If the sheet is low down in this area and difficult to remove, it is probably still
gripped by the fuser. In this case raise the top cover, reach around and press down
on the fuser pressure release lever.
10.If you are not using the rear exit tray, close it once paper has been removed from
this area.
159 • Troubleshooting
11.Remove the Duplex Unit (1) and check for any paper in this area. Remove any
paper and replace the duplex unit..
1
2
Note
If the paper is not advanced enough to grip, push the cover (2) in the
arrow direction, raise it and remove the paper. Refit duplex unit.
160 • Troubleshooting
12.Open the Multi Purpose Tray.
Remove any paper that you find and then close the tray.
13.Pull out the paper tray and remove any paper from the underside of the printer.
Ensure that all paper is stacked properly, is undamaged, and that the paper
161 • Troubleshooting
guides are properly positioned against the edges of the paper stack. When
satisfied, replace the tray.
14.Close the top cover and press down firmly at both sides so that the cover latches
closed.
15.Gently lower the scanner.
162 • Troubleshooting
Dealing with unsatisfactory printing
SYMPTOMS
POSSIBLE CAUSES
STEPS TO TAKE
Vertical white
lines can be
seen on the
printed page.
The LED head is dirty.
Wipe the LED head with a soft, lint-free
cloth.
The toner is low.
Open the top cover and tap the cartridge
a few times to evenly distribute any
remaining toner. If symptoms persist,
replace the toner cartridge.
Foreign materials may be
present in the image drum.
Replace the image drum cartridge.
Light-shielding film of the image
drum cartridge is dirty.
Wipe the film with a soft, lint-free cloth.
Printed images
are fading
The LED head is dirty.
Wipe the LED head with a soft, lint-free
cloth.
vertically.
The toner is low.
Open the top cover and tap the cartridge
a few times to evenly distribute any
remaining toner. If symptoms persist,
replace the toner cartridge.
The paper is not suitable for the
printer unit.
Use recommended paper.
Printing is light.
The toner cartridge is not
properly seated.
Reinstall the toner cartridge.
The toner is low.
Open the top cover and tap the cartridge
a few times to evenly distribute any
remaining toner. If symptoms persist,
replace the toner cartridge.
The paper is moist.
Use paper stored in proper temperature
and humidity conditions.
The paper is not suitable for the
printer unit.
Use recommended paper.
Thickness and type of paper are
inappropriate.
Set a proper value for Media Weight and
Media Type in the Paper Setup menu, or
set one value thicker for Media Weight.
Recycled paper is being used.
Paper is moist or dry.
Set one value thicker for Media Weight in
the Paper Setup menu.
Partially faded
images. White
spots and lines
appear in solid
printing.
Use paper stored in proper temperature
and humidity conditions.
163 • Troubleshooting
SYMPTOMS
POSSIBLE CAUSES
STEPS TO TAKE
Vertical lines
appear.
The image drum cartridge is
damaged.
Replace the image drum cartridge.
The toner is low.
Open the top cover and tap the cartridge
a few times to evenly distribute any
remaining toner. If symptoms persist,
replace the toner cartridge.
Horizontal Lines
and spots
appear
When the interval is about
94mm (4in), the image drum
(the green tube) is damaged or
dirty.
Wipe it lightly with a soft cloth. Replace
the image drum cartridge when it is
damaged.
periodically.
When the interval is about
42mm (1.5in), there may be
foreign particles in the image
drum cartridge.
Open/close the top cover, and print
again.
When the interval is about
87mm (3.5in), the fuser unit is
damaged.
Replace the fuser unit.
The image drum cartridge has
been exposed to light.
Replace the image drum cartridge if the
problem is not resolved.
White area of
paper is lightly
stained.
Paper contains static.
Use paper stored in proper temperature
and humidity conditions.
Too thick paper is used.
The toner is low.
Use thinner paper.
Open the top cover and tap the cartridge
a few times to evenly distribute any
remaining toner. If symptoms persist,
replace the toner cartridge.
Periphery of the
letters is
The LED head is dirty.
Wipe the LED head with a soft, lint-free
cloth.
smudged.
Toner comes off
when it is
rubbed.
The thickness and type of the
paper are incorrectly set.
Set the correct value of Media Type and
Media Weight in the Printer menu or set
one value thicker for Media Weight.
Recycled paper is used.
Set one value thicker for Media Weight in
the Printer menu.
Glossiness is not
uniform.
The thickness and type of the
paper are incorrectly set.
Set the correct value of Media Type and
Media Weight in the Printer menu or set
one value lighter for Media Weight.
Dealing with unsatisfactory copying
As well as the suggestions provided in “Dealing with unsatisfactory printing” on
164 • Troubleshooting
Fax problem checklist
(MB470 MFP & MB480 MFP)
If a problem occurs, read through the list of problems and solutions before calling for
service.
The MFP will not dial a telephone number.
Check the power cable and wall outlet. Make sure that the telephone line (not external
telephone or handset) is connected to the LINE socket on the back of the machine. If
an external telephone is installed, lift the handset and check for a dial tone. If there
is no dial tone, there may be a problem with the telephone line. If there is a dial tone,
the MFP may be using the wrong dialling method (pulse or tone) for the region. If
alternating tones are heard instead of dialling pulses and the region uses pulse
dialling, change the call parameters.
The display shows a communications error. This indicates any of a number of
problems:
• The MFP may be incompatible with the remote machine, or the remote machine
may not be able to perform the function requested of it such as polling or
confidential faxing.
• The remote machine may also be out of paper or experiencing a paper jam.
• Bad telephone line conditions can also cause communication errors. Try sending
the fax again and check to make sure that the correct telephone number is being
dialled.
• If a prefix number must be dialled to get an outside line, or if the call is to an
international destination, a pause may need to be entered after the dial prefix or
international dialling code to tell the machine to wait for a dial tone. If there are
frequent problems communicating with a particular remote machine, try
programming the telephone number into a speed dial key, and then change the
parameters for that key.
• Lastly, either the local or remote machine may require servicing. Try sending a fax
to another location to check the local MFP.
Faxing is possible but the image of the document printed by the
remote machine is very poor.
If the faxed document has small type, complex illustrations, photos, or is very light
or very dark, try changing the fax quality and density settings. Copy the document
on the machine to determine how it will transmit. The problem may be caused by
telephone line interference. Try sending the document again later.
Fax sent but received message was completely blank.
Make sure that the document is loaded correctly before faxing; with text face UP in
the ADF or face DOWN on the glass.
165 • Troubleshooting
Image of received fax is very poor.
Try making a copy of a document on the local machine to make sure it is working
properly. If there is still a problem, contact the person sending the fax and ask them
to change their fax quality and density settings. Ask the person to make a copy of the
document on their machine to ensure that it is working properly. Then ask them to
send the fax again.
Dialling was tried with a Speed Dial/ Group Dial number but
nothing happened.
Make sure that the Speed Dial/ Group Dial number being used is programmed
correctly.When dialling a two or three digit number, be sure press # or * before
entering the number.
Documents received are light or have vertical streaks on them,
and MFP is not out of toner.
Lift the top cover and gently wipe the lens surface of the MFP’s LED array. Then check
to see if the toner or image drum need replacing (see “Replacing consumable items”
MFP is set for delayed transmission but it did not send.
Check the display to make sure that the MFP is set to the correct time and date (see
MFP is connected to a PBX but it is not possible to dial out.
Be certain that the dial prefix is entered before the telephone number for each
number dialled or programmed into the machine. Additionally, the machine must be
programmed for PBX operation before it will work with a PBX (see “Connecting to a
MFP always answers before it is possible to use the external
telephone.
If an external telephone is connected, change the MFP’s ring response setting.
Faxes received sometimes look distorted.
If the document received is wider or longer than the paper loaded in the paper tray,
the machine automatically reduces the width or length of the document so that it will
fit on the paper. This type of problem could also be communication related.
166 • Troubleshooting
Specifications
General
ITEM
SPECIFICATION
Dimensions, W x D x H
MB460 MFP, MB470 MFP:
17.6 x 17 x 19.7 inches (447 x 432 x 500 mm)
MB480 MFP:
17.6 x 17 x 20.8 inches (447 x 432 x 529 mm)
Weight, approximate
MB460 MFP: 37.4 lbs. (17 kg)
MB470 MFP: 40.8 lbs. (18.5 kg)
MB480 MFP: 41.9 lbs. (19 kg)
Power source
120V, 50/60 Hz ± 2%
220-240V, 50/60Hz ± 2%
Power consumption
Operating: 800W max.
Normal operating: 500W
Stand-by: 100W
Power save mode: 10W max.
Noise
Operating: 56 dBA
Standby: 32 dBA
Temperature
Humidity
50 to 90°F (10 to 32°C)
20% to 80% RH
167 • Specifications
Scanning Specifications
ITEM
SPECIFICATION
Image sensor
Light source
ADF - Simplex
Colour CCD
Cold Cathode Fluorescent Lamp (CCFL)
2
50 sheets (60 ~ 105 g/m )
Optical resolution
Flatbed: 1200 x 600 dpi
ADF: 1200 X 300 dpi
Scanner life
Flatbed
ADF
50,000 pages or 5 years
240,000 pages or 5 years.
Scan area
Flatbed
ADF
105 mm x 148 mm ~ 215.9 mm x 296.9 mm
105 mm x 148 mm ~ 215.9 mm x 355.6 mm
Document size
Flatbed
B5, A5, A4, Letter
ADF
B5, A5, A4, Letter, Legal 13, Legal 13.5, Legal
14
Document thickness
Flatbed
ADF
11 mm
2
60 - 105 g/m
File Format
Scan to Email/Server
Actkey
PDF, TIFF, JPEG
PDF, TIFF, JPEG, BMP, PCX, GIF, TGA, PNG,
WMF, EMF, Multi-PDF, Multi-TIFF
Driver
TWAIN, WIA
ADF: Face up
Paper feed
168 • Specifications
Copy Specifications
ITEM
SPECIFICATION
Speed
ADF: 21 cpm (copies per minute), A4, 300 dpi
22 cpm, Letter, 300 dpi
Number of copies
Resolution
Up to 99
Scan: 600 x 600 dpi, 300 x 300 dpi
Print: 600 x 600 dpi
Paper size
Flatbed
ADF
B5, A5, A4, Letter
B5, A5, A4, Letter, Legal 13, Legal 13.5, Legal
14
Density
7 levels
Copy Mode
Mixed, Photo: 300 dpi Scan/ 600dpi Print
Hires. Mixed, Hires. Photo: 600 dpi Scan/
600dpi Print
Input tray
Tray 1/MP Tray/Tray 2 (optional)
Top, Bottom, Left, Right Edge: 0 ~ 1 inch
Bottom, Right direction: 0 ~ 1 inch
2-up, 4-up
Edge erase
Margin shift
Paper saving (N-in-1)
Collate
64 MB standard memory: 25 pages A4 (ITU-
T#1)
320 MB optional memory: 50 pages A4 (ITU-
T#1)
169 • Specifications
Network Specifications
ITEM
SPECIFICATION
Connectivity
Ethernet 100Base-TX/10Base-T auto-
negotiation with RJ-45 connector
Network protocol
TCP/IP:
Network layer - ARP, IPv4/v6, ICMPv4/v6
Transport layer - TCP, UDP
Application layer - LPR, FTP, TELNET, HTTP
(except IPP), IPP, DHCP/BOOTP, SMTP, WINS,
SNMPv1/v3, DNS, DDNS, UPnP, Bonjour, POP3,
SNTP, WSDPrint, Kerberos
NetBEUI:
SMB, NetBIOS, CIFS, WINS
Netware:
Remote printer mode (max. 8 print servers)
Print server mode (max. 8 file server, 32
queues)
Encrypted password support (in print server
mode)
NetWare6J/5J/4.1J (NDS, boundary)
SNMP
ETHERTALK:
ELAP, AARP, DDP, AEP, NBP, ZIP, RTMP, ATP, PAP
IEEE802.1X
IEEE802.1X:
EAP-TLS, PEAP
Supported browsers
Microsoft IE 5.5 or higher
Netscape Navigator 6.0 or higher
Configuration
requirement
IP address
Subnet mask
Gateway
SMTP server/POP3 server
FTP server
Web server
170 • Specifications
Fax Specifications
(MB470 MFP and MB480 MFP only)
ITEM
SPECIFICATION
Circuits
PSTN, PBX line
Compatibility
Transmission speed
Line interface
Compression method
Resolution:
ITU-T G3/Super G3
3 seconds per page
Dual RJ-11C (Line and TEL)
MH, MR, MMR
Standard: 200 x 100 dpi
Fine: 200 x 200 dpi
Photo: 200 x 200 dpi
Extra Fine: 200 x 400 dpi
Speed dials
Group dial
100 (max. 32 digits each location)
max 10 groups
Auto redial
One touch dial
Sender ID
Yes
5 x 2 location (with shift key)
Yes (max. 32 characters)
Broadcast: Yes (max. 100 transmissions)
Transmission
Delayed: Yes (up to 5 transmissions; up to one
month from current date/time)
Receive
Memory: Yes, receives even when printer error
or paper out situation occurs
Remote:
• Windows 2003 Active Directory
• Windows 2000 Active Directory
• Windows NT 4.0 + MS Exchange 5.5
• Lotus Notes R5
Printer life
Duty cycle
200,000 pages or 5 years
MB460 MFP, MB470 MFP:
50,000 pages per month max.
MB480 MFP:
70,000 pages per month max.
171 • Specifications
E-mail Specifications
ITEM
SPECIFICATION
Communication protocol
File formats
SMTP, MIME, POP3
PDF, M-TIFF, JPEG
PDF
Default file format
Resolution
100, 150, 200, 300 dpi
(400, 600 dpi 1 bit mono only)
Default resolution
B&W: 200dpi
Grey/Color: 150dpi
Address book volume
Max. e-mail addresses: 100
Groups: 20
Multi “Subject” registration
Job Build Scanning
Yes, 5 kinds of “Subject”
Yes
Separation limit
1MB, 3MB, 5MB, 10MB, 30MB, No limit
SMTP-Auth, POP3
Mail server authentication
Supported mail server application
Lotus Mail Server 5.0
MS Exchange Server 2000
RedHat 7.0 SendMail
Supported LDAP server
Windows 2003 Active Directory
Windows 2000 Active Directory
Windows NT 4.0 + MS Exchange 5.5
Lotus Notes R5
Supported mail application
Microsoft Outlook 2000
Microsoft Outlook Express 5.0
Microsoft Outlook Express 6.0
Netscape Messenger 4.7
Netscape Messenger 4.73
Eudora 4.3.2J
Lotus Notes R5
Apple Mail
172 • Specifications
Filing Specifications
ITEM
SPECIFICATION
Communication protocol
File formats:
FTP, CIFS
PDF, M-TIFF, JPEG
PDF
Default file format
Resolution
100, 150, 200, 300 dpi
(400, 600 dpi 1 bit mono only)
Default resolution
B&W: 200dpi
Grey/Color: 150dpi
Max. number of File server settings 20
Job Build Scanning
Yes
173 • Specifications
Printing Specifications
ITEM
SPECIFICATION
Speed
Letter: 30 ppm
A4: 28 ppm
Resolution
MB460 MFP
• 600 x 600 dpi
• 1200 x 600 dpi
• 2400 x 600 dpi (half speed)
Optical: 600 dpi
MB370 MFP and MB480 MFP
• 1200 x 1200 dpi
• 600 x 600 dpi
Optical: 1200 dpi
Memory
64 MB standard, upgradeable to 320 MB max.
Paper capacity at 20 lb.
US Bond (75 g/m²)
Main Tray
• MB460 MFP/MB470: 250 sheets
• MB480: 530 sheets
Multi Purpose Tray
• MB460 MFP: Manual single sheet feed
• MB470 MFP & MB480 MFP: 50 sheets
Optional 2nd Tray
• 530 sheets
Paper weight
Main Tray
• 16 to 32 lb. US Bond (60 ~ 120 g/m² )
Multi Purpose Tray
• 16 to 43 lb. US Bond (60 ~ 163 g/m²)
Optional 2nd Tray
• 16 to 32 lb. US Bond (60 ~ 120 g/m²)
Duplex Printing
• 16 to 28 lb. US Bond (60 ~ 105 g/m²)
Paper output
Printer life
150 sheets in face down (top) stacker @ < 20
lb. US Bond (75 g/m²)
200,000 pages or 5 years
174 • Specifications
ITEM
SPECIFICATION
Duty cycle
MB460 MFP, MB470:
• 50,000 pages per month max.
MB480:
• 70,000 pages per month max.
Toner life
MB460 MFP:
• 3500 pages
• 7000 pages
MB470:
• 3500 pages
• 7000 pages
MB480:
• 3500 pages
• 7000 pages
• 12000 pages
175 • Specifications
Appendix A - Moving and transporting
Moving your MFP
Note
Lock the scanner before moving the MFP.
1. Turn off the MFP and disconnect or remove the following:
• Power cord
• Printer cable
• Paper in the paper cassette
2. Move the MFP to the new location.
Warning!
This product is heavy; a minimum of two people are required to lift
it safely.
Note
Be sure to unlock the scanner before turning on the MFP.
Transporting your MFP
Warning!
Your MFP is a precision machine and can be damaged during
transportation if packaged incorrectly.
Notes
•If your machine is equipped with the additional paper tray remove it before
transporting.
•Lock the scanner before transporting the MFP.
1. Turn off the MFP and disconnect or remove the following:
• Power cord
• Printer cable
• Paper in the paper cassette
176 • Appendix A - Moving and transporting
2. Lift the scanner.
3. Press the cover release (a) and open the top cover (b) fully.
b
a
warning!
If the MFP has been powered on, the fuser will be hot. This area is
clearly labelled. Do not touch.
177 • Appendix A - Moving and transporting
4. Lift the image drum along with the toner cartridge out of the MFP and place it on
a flat table.
Caution!
The green image drum surface at the base of each cartridge is very
delicate and light sensitive. Do not touch it and do not expose it to
normal room light for more than 5 minutes. Never expose the drum
to direct sunlight or very bright room lighting.
5. Place the drum and cartridge in a black bag plastic bag.
6. Re-install the image drum along with the toner cartridge back into the MFP.
7. Close the top cover and press down firmly so that the cover latches closed.
178 • Appendix A - Moving and transporting
8. Gently lower the scanner.
9. Protect the MFP with cushion pads and put it in a box.
Note
It is recommended that you use the original box and packaging if
available.
Warning!
This product is heavy; a minimum of two people are required to lift
it safely.
Note
Be sure to unlock the scanner before turning on the MFP.
179 • Appendix A - Moving and transporting
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