59367801_cvr.jpg
Contents
Installing the Utilities........................................................ 10
Network Extensions.......................................................... 19
OKI Admin Manager Utility ................................................ 23
PrintSuperVision .............................................................124
Storage Device Manager ..................................................128
Web Installer..................................................................176
Fiery Command Workstation.............................................179
Fiery Downloader............................................................180
Fiery Hot Folders.............................................................181
Fiery Mail Port ................................................................182
Fiery Printer Delete .........................................................183
Fiery Remote Scan..........................................................184
ICC Profiles....................................................................185
Index..................................................................... 186
ES3640e MFP Utilities Guide
Contents • 3
Utilities
General Information
Below is a list of all available utilities.
Following the list is a brief description of each utility.
The utilities you can use vary according to your computer platform.
There are two types of utilities:
Non-Fiery Utilities
1. Color Swatch Utility: see page 13
2. LPR Utility: see page 17
3. Network Extensions: see page 19
4. OKI Admin Manager Utility: see page 23
Fiery Utilities
1. Fiery Color Files: see page 177
2. Fiery ColorWise Pro Tools: see page 178
3. Fiery Command Workstation: see page 179
4. Fiery Downloader: see page 180
5. Fiery Hot Folders: see page 181
6. Fiery Mail Port: see page 182
7. Fiery Printer Delete: see page 183
8. Fiery Remote Scan: see page 184
9. ICC Profiles: see page 185
ES3640e MFP Utilities Guide
General Information • 4
Descriptions of Utilities
Non-Fiery Utilities
1. Color Swatch Utility
color printer. The swatches are used with your software program
to select and reproduce color accurately. The swatches
represent selected samples of the your printer's color palette
and can be used to find the desired colors for your printed
documents.
See “Color Swatch Utility” on page 13.
2. LPR Utility
The LPR Utility allows you to print directly to a printer on the
network without a print server. It creates a Printer Port, and
installs a pop-up status box so you can monitor printer status.
The LPR Utility operates in Windows Me/98, Windows NT 4.0,
Windows 2000, and Windows XP operating systems.
See “LPR Utility” on page 17.
3. Network Extensions
This utility allows you to view (but not change) the status of the
following on the Status tab:
• paper trays installed and the media assigned to them.
• total size and percentage used of disk/memory.
• percentage of toner remaining.
See “Network Extensions” on page 19.
ES3640e MFP Utilities Guide
Descriptions of Utilities • 5
4. OKI Admin Manager Utility
This utility provides an easy way to configure your printer on a
network.
See the online Configurator’s Guide for details on how to use this
utility. The Configurator’s Guide is online and may be found on
the CDs shipped with your printer.
5. PDF Direct Print Utility
This utility allows you to send a selected PDF file directly to the
printer.
This is faster and easier than printing through Adobe Acrobat.
PDF Direct Print also lets you set paper source, copies, 2-sided
printing, print page range and other settings.
See “PDF Direct Print Utility” on page 24.
6. Print Job Accounting Utility
The Print Job Accounting software, designed specifically for Oki
Data printers in a network environment, provides job accounting
features that allow you to track printer usage, calculate printing
costs, and specify access available to each client (user).
See “Print Job Accounting Utility” on page 27.
ES3640e MFP Utilities Guide
Descriptions of Utilities • 6
7. PrintSuperVision
PrintSuperVision is a web-based application for managing
printing devices connected to a network. PrintSuperVision
provides access to networked printer data for monitoring,
reporting and managing networked printers. It provides a full
range of management functions for Oki Data printers, and for
other brands of printers as well.
See “PrintSuperVision” on page 124.
8. Storage Device Manager
This utility allows you to manage the printer’s internal flash
memory and hard disk drive. It also lets you download files,
overlays, etc. to the internal memory and hard disk drive.
See “Storage Device Manager” on page 128.
9. Web Installer
This utility is a web-based application. It automates tasks for a
network administrator.
• Discovering printers connected to a TCP/IP network
• Displaying discovered printers on a web page
• Sending users e-mail notification of the URL that permits
the downloading of printer driver installation programs for
discovered printers.
Administrators can use this utility to manage printers and users
organized in groups, such as departments or floors.
See “Web Installer” on page 176.
ES3640e MFP Utilities Guide
Descriptions of Utilities • 7
Fiery Utilities
1. Fiery Color Files
These are additional files available via CD2. You copy them from
CD2 to your hard disk. Many of the files are PostScript files you
can download and print using Fiery Downloader.
See “Fiery Color Files” on page 177 and the on-line EFI Software
Installation Guide, Chapter 1, Installing color files from the User
Software CD (CD2).
2. Fiery ColorWise Pro Tools
This utility is the color management system built into the Fiery.
It is designed to provide both casual and expert users with the
best color output for a variety of purposes.
See “Fiery ColorWise Pro Tools” on page 178 and the on-line EFI
Color Guide.
This utility provides graphical means to monitor, preview, and
manage jobs on one or more Fiery servers. You can hide or
rearrange the components in the interface to create custom
layouts that meet your job management needs.
See “Fiery Command Workstation” on page 179 and the on-line
4. Fiery Downloader
PostScript (EPS), Tagged Image FIle Format (TIFF), and
Portable Document Format (PDF) files directly to the Fiery
without using the application in which they were created. It also
allows you to manage printer fonts on the Fiery.
See “Fiery Downloader” on page 180 and the online EFI Printing
Guide, Chapter 4.
5. Fiery Hot Folders
This utility allows you to store and reuse frequently used print
options when printing PostScript and PDF files on the Fiery.
This utility is only available for GA models. It is not compatible
with standard models.
See “Fiery Hot Folders” on page 181 and the online EFI Printing
Guide, Chapter 6.
ES3640e MFP Utilities Guide
Descriptions of Utilities • 8
6. Fiery Mail Port
This utility provides a method to print and control the MFP
attachments.
See “Fiery Mail Port” on page 182 and the online EFI Software
Installation Guide, Chapter 1, Installing the EFI Fiery Mail Port
section.
7. Fiery Printer Delete
This utility allows you to delete drivers.
See “Fiery Printer Delete” on page 183.
8. Fiery Remote Scan
The Fiery Remote Scan Utility allows you to manage files
scanned at the MFP. You use the client software installed on
your computer.
See “Fiery Remote Scan” on page 184.
9. ICC Profiles
The ICC Profiles provided with your printer allow you to match
what you see on screen to what you see on your printed output.
The profiles are customized for your Oki Data printer. You may
use the profiles when you use the ColorWise Pro Tools. You may
also use the profiles with applications that support ICC
standards.
See “ICC Profiles” on page 185, the on-line EFI Software
Installation Guide, Chapter 1, Installing the ICC profiles . . .
sections, and the online EFI Color Guide, Chapter 1.
ES3640e MFP Utilities Guide
Descriptions of Utilities • 9
Installing the Utilities
Non-Fiery
Windows
Load the utilities from the Menu Installer located on CD1.
Mac OS 9.x
Important!
These Utilities are unavailable for Mac OS 10.x.
1. Insert CD1 (supplied with your printer) into the CD-ROM drive.
2. Double-click the CD icon that appears on the desktop.
3. Open the MAC folder.
4. Click PSDRV → English, then double click the Mac Installer
icon.
MacInstallerIcon.jpg
5. Click Continue and accept the Software License Agreement.
ES3640e MFP Utilities Guide
Installing the Utilities • 10
6. Select Custom Install to access the Utility Installation.
InstallSelect_oem.jpg
7. Click the boxes beside the Utilities you wish to install, then click
Install.
The Utilities install into the folder you specify during the
installation process.
Mac OS 10.1 & 10.2
With the exception of Print Job Accounting, the utilities on CD1 are
unavailable for Mac OS X and will only run on Mac 9.x or Classic OS.
Once the Print Job Accounting utility has been set up by your
Network Administrator, it is transparent to the operation of the
printer driver on your OS X system. See “Print Job Accounting
Utility” on page 27.
Mac OS 10.3
With the exception of Print Job Accounting, the utilities on CD1 are
unavailable for Mac OS 10.3 and will only run on Mac 9.x or Classic
OS.
Once the Print Job Accounting utility has been set up by your
Network Administrator, it is transparent to the operation of the
printer driver on your OS 10.3 system. See “Print Job Accounting
Utility” on page 27.
ES3640e MFP Utilities Guide
Installing the Utilities • 11
Installing the Utilities
Fiery
Windows
Macintosh
The Fiery Utilities are installed from CD2.
For more information, refer to the online EFI Software Installation
Guide.
ES3640e MFP Utilities Guide
Installing the Utilities • 12
Color Swatch Utility
General Information
The Color Swatch Utility allows you to
• print color samples (swatches) on your color printer.
• create custom color swatches
The swatches are used with your software program to select and
reproduce color accurately.
The swatches represent selected samples of the printer's color
palette. Use the swatches to find the desired colors for your printed
documents.
NOTE
• The Swatch Utility does not guarantee that the
printer prints the same color as displayed on your
monitor. Consider the displayed color as a
reference.
• The printer may not be able to print the exact color
that you desire.
• Your software may not be able to match colors
using the swatch information. You may need to use
other matching methods.
• The color swatch samples do not show all the
colors your printer can print.
• Other factors influence how you see color: the
color and finish of the paper, ambient light, even
the color surrounding the one you are looking at.
ES3640e MFP Utilities Guide
Color Swatch Utility • 13
How to Install
Load this program from the Menu Installer located on CD1.
Additional Information
For additional information, see the Swatch Utility Read-me file
located in the Windows Programs list.
Printing Color Swatches
NOTE
• The color swatch samples do not show all the
colors your printer can print.
• The Swatch Utility does not guarantee that the
printer prints the same color as displayed on your
monitor. Consider the displayed color as a
reference.
• The printer may not be able to print the exact color
that you desire.
1. Install the utility from CD1 using the Menu Installer (Windows).
2. Click Start → Programs → Color Swatch → Color Swatch
Utility.
3. A swatch page displays, showing commonly used colors.
ES3640e MFP Utilities Guide
Color Swatch Utility • 14
4. Select print to print sample pages.
color_swatch_samples.jpg
5. Use the color blocks to pick the specific colors that you want to
appear in your printed document.
Each color block, or sample, is identified with information your
software package needs to reproduce that color accurately.
The numbers under each block specify the amounts of the
primary colors—red (R), green (G), and blue (B)—that mix to
form each particular shade.
The amounts are given as a numerical value between 0 and 255.
Creating Custom Swatch Colors
NOTE
The Swatch Utility does not guarantee that the printer
prints the same color as displayed on your monitor.
Consider the displayed color as a reference.
The printer may not be able to print the exact color that
you desire.
If you don't find your desired color, you can create or customize
colors:
1. Select Custom Swatch from the File menu.
ES3640e MFP Utilities Guide
Color Swatch Utility • 15
2. On the pop-up window, there are 3 slide bars that allow you to
customize swatches:
• Hue bar changes the hue of the swatches, for example, red
to green or blue to yellow.
• Saturation bar changes vividness.
• Lightness bar changes darkness.
3. Adjust the bars until you see the desired color.
Color variations are created to help you find the best match.
4. Click OK.
5. Print the custom swatch page.
6. Repeat these steps until you find the desired printed color.
7. For additional information, see the Swatch Utility Read-me file
located in the Windows Programs list.
The file includes:
• Applying Color Value in your Application
• Setting Monitor Color
ES3640e MFP Utilities Guide
Color Swatch Utility • 16
LPR Utility
General Information
The LPR Utility allows you to print directly to a printer on the
network without a print server. It creates a Printer Port, and installs
a pop-up status box so you can monitor printer status.
The LPR Utility operates in Windows Me/98, Windows NT 4.0,
Windows 2000, and Windows XP operating systems.
Load this program from the Menu Installer located on CD1.
How to Install
The LPR Utility supports TCP/IP. Your network administrator must
set up an IP address and TCP/IP properties for your printer.
1. To install the utility, insert CD1 into the CD-ROM drive.
If CD does not AutoPlay, click Start → Run → Browse.
Browse to your CD-ROM driver. Double-click Install.exe. Click
OK.
2. Click Network Software → Installation/Config → LPR
Utility. Follow the on-screen instructions.
LPR Status Box
lpr_status.jpg
The LPR Utility Status Box displays the following information:
•Printers: Names of added printers (You can add up to 30
printers)
•Status: LPR Utility status (empty, connecting, sending,
paused, checking status, not connected)
•Finish: Number of completed jobs.
•Queue: Number of jobs waiting to be printed.
ES3640e MFP Utilities Guide
LPR Utility • 17
Additional Information
For help using the LPR Utility, click on HELP in the program.
ES3640e MFP Utilities Guide
LPR Utility • 18
Network Extensions
Windows
•Available on TCP/IP network connection only.
The Network Printer Status utility is available if your administrator
has installed it.
If the utility is installed, the printer driver Properties dialog box
changes.
• a new Status tab is added.
• an Option button is added to the Device Option tab.
This utility allows you to view (but not change) the status of the
following on the Status tab:
• paper trays installed and the media assigned to them.
• total size and percentage used of disk/memory.
• percentage of toner remaining.
Important!
If you select Automatic Status Update in the Status tab, the
driver automatically pings the printer for the latest status
information every time you open the Properties dialog box.
This causes a significant delay until the Properties dialog box
opens.
To avoid this, use the Update Status button in the Status tab
to manually update the information on demand.
General Information
This utility creates an additional tab (STATUS) in the driver that
allows the client to monitor the selected printer’s status.
Load this program from the Menu Installer located on CD1.
ES3640e MFP Utilities Guide
Network Extensions • 19
Installation
1. Insert the Drivers, Color, and Network Utilities disk into the
CD-ROM drive.
If CD does not AutoPlay, click Start → Run → Browse.
Browse to your CD-ROM. Double-click Install.exe. Click OK.
2. Click Network Software → Administration
Tools → Network Printer Status. Follow the on-screen
instructions.
Using
1. Click Start → Settings → Printers. Right-click the Oki Data
Printer icon. Click Properties.
2. Click on the STATUS tab.
3. Click the UPDATE button to see device settings.
The following screen displays:
NetStatus2K.tif
ES3640e MFP Utilities Guide
Network Extensions • 20
Click on an item to see this information:
Trays:
Paper Type, weight
Duplex:
Installed/not installed
Disk/Memory:
RAM size and % used;
Flash Memory size and % used
Toner Remaining:
% toner remaining in all cartridges
Important!
If you select Automatic Status Update in the Status tab, the
driver automatically pings the printer for the latest status
information every time you open the Properties dialog box.
This causes a significant delay until the Properties dialog box
opens.
To avoid this, use the Update Status button in the Status tab
to manually update the information on demand.
ES3640e MFP Utilities Guide
Network Extensions • 21
Checking the Printer Status
Click the WEB SETTING button. The following screen displays:
NetStatusK.tif
Click on the items listed on the left to see:
• Network Summary
• Login for Administrators
• Job Login
• Printer Menu
To see real-time printer status, click the UPDATE STATUS button.
ES3640e MFP Utilities Guide
Network Extensions • 22
OKI Admin Manager Utility
General Information
This utility provides an easy way to configure your printer on a
network.
How to Install
Load this program from the Menu Installer located on CD1.
Additional Information
See the online Configurator’s Guide for details on how to use this
utility. The Configurator’s Guide is online and may be found on the
CDs shipped with your printer.
ES3640e MFP Utilities Guide
OKI Admin Manager Utility • 23
PDF Direct Print Utility
General Information
PDF Direct Print allows you to send a selected PDF file directly to
the printer.
This is faster and easier than using Adobe Acrobat separately
before printing.
PDF Direct Print also lets you set paper source, copies, 2-sided
printing, print page range and other settings.
How to Install
Load this program from the Menu Installer located on CD1.
Additional Information
For additional information, see the PDF Print Direct Help file in the
PDF Direct Print Utility.
Requirements for Use
•Supports version PDF 1.3 (Acrobat 4.0) or below.
•A font environment on your system.
NOTE
Some PDF files may not be able to print correctly.
Using
NOTE
The PDF Direct Print Utility works with version 1.3
(Acrobat 4.0) or below PDF files.
1. Right-click on
the file you want to print in Windows Explorer
ES3640e MFP Utilities Guide
PDF Direct Print Utility • 24
or
the file icon on the Desktop.
2. Click PDF Direct Print
3. Click Print.
PDFd_p1.jpg
4. The Start screen appears.
It allows you to change the settings of the following features:
• Select Print
• Paper Source
• Copies
• 2-sided printing
• Binding
• Collate
• Fit to page
• Print page range
• Restore Default
• Save Settings
• Print
ES3640e MFP Utilities Guide
PDF Direct Print Utility • 25
• Cancel
• Help
• About
5. If “ERROR:PDF to PS conversion failed” displays, the file
contains an embedded font not installed on the system.
Using Acrobat, delete the text that is embedded, or unembed
the embedded font.
In Acrobat, select Tool → Touchup → Text attribute.
Remove the checkmark in the Embed box.
ES3640e MFP Utilities Guide
PDF Direct Print Utility • 26
Print Job Accounting Utility
General Information
The Print Job Accounting software, designed specifically for printers
in a network environment, provides job accounting features that
allow you to track printer usage, calculate printing costs, and
specify access available to each client (user).
Fig01_240p_v11.tif
NOTE
The screen shots in this User's Guide are generic. When
you see XXX1, XXX2, etc., in a screen, they represent a
specific model number which will vary depending on
which models are being used in your system.
With Print Job Accounting, you can
• Control costs by limiting access to color printing for specific
clients.
• Plan equipment allocation by monitoring exactly how much
each client prints.
ES3640e MFP Utilities Guide
Print Job Accounting Utility • 27
• Set up billing for individual clients based on their recorded
usage.
NOTE
This software saves acquired log data on the printer’s
Hard Disk Drive.
The Flash memory is relatively limited as to how much
information can be stored on it.
The Hard Disk Drive has much greater memory capacity.
Additional Information
For more information, see the on-line help in the utility.
ES3640e MFP Utilities Guide
Print Job Accounting Utility • 28
Requirements
General Information
The Print Job Accounting utility requires
1. Server computer
Using an appropriate Windows operating system.
2. Client computers
Using Windows and/or Macintosh operating systems.
3. Connection to the printer(s)
to be managed; either a direct connection (USB or Parallel) to
the server, or a network TCP/IP connection.
NOTE
Print Job Accounting does not operate in NetBEUI or
NetWare environments.
Operating System
Server (Windows Only)
The Print Job Accounting server software can be run under any of
the following Windows operating systems, with the latest Service
Pack installed.
• Windows XP
• Windows 2000
• Windows NT 4.0 (Service Pack 6 or later)
Client Computers (Windows or Macintosh)
The Print Job Accounting Client software can run under any of the
following operating systems:
Windows
• XP
• 2000
• Me
• 98
ES3640e MFP Utilities Guide
Print Job Accounting Utility • 30
• 95
• NT4.0 (Service Pack 6 or later)
Macintosh
• OS 8.1, 8.5.x, 8.6.x (Adobe PS 8.6 or greater required)
• OS 9.0, 9.0.4, 9.1.x, 9.2.x (LaserWriter 8.7 required)
ES3640e MFP Utilities Guide
Print Job Accounting Utility • 31
Installation
Cdhand.jpg
Server Software
1. Place the driver CD supplied with your printer in the CD-ROM
drive on the Server computer. Wait for the Menu Installer to
open.
If the CD does not AutoPlay, click Start → Run → Browse.
Browse to your CD-ROM drive. Double-click Install.exe.
Click OK.
2. Click Next to accept the terms in the license agreement.
3. Select the language.
4. Click Network Software → Administration Tools → Job
Accounting → Server and follow the on-screen instructions.
5. If you want to create log reports using Excel, install the report
tools. Click Report Tools. Follow the on-screen instructions.
Client Software
NOTE
The printer driver(s) must also be installed on the
Client computers.
Windows Client Computers
1. Place the driver CD supplied with your printer in the CD-ROM
drive and wait for the Menu Installer to open.
If the CD does not AutoPlay, click Start → Run → Browse.
Browse to your CD-ROM drive. Double-click Install.exe.
Click OK.
2. Click Next to accept the terms in the license agreement.
3. Select the language.
4. Click Network Software → Administration Tools → Job
Accounting → Client. Follow the on-screen instructions.
ES3640e MFP Utilities Guide
Print Job Accounting Utility • 32
5. When the installation finishes, the following window appears.
See “Client Software” on page 106 for more information.
JA_PrintJobAccountingClient.bmp
Macintosh Client Computers
Normally, the Job Accounting software is automatically installed
when you install the printer driver.
To activate the Job Accounting Client software:
1. Select Print Desktop... on the File menu.
2. Make sure that your printer model is selected. Click General.
Select Plug-in Preferences.
3. Open the Print Time Filters menu.
Check Print Time Filters, JobType and JobAccounting.
4. Click Save Settings. Click OK.
5. Click Cancel.
ES3640e MFP Utilities Guide
Print Job Accounting Utility • 33
User Name
The User Name is displayed whenever print logs are displayed.
The User Name’s sole purpose is to make it easy to see who has
been printing.
The User Name is assigned when creating an Account ID. See
page 73. It may be set up to represent an individual client or a
group of clients. The User Name is associated with the Account
ID number.
The User Name does have to be the same as the Windows Login
User Name.
Account ID
The Account ID is the number Print Job Accounting actually uses
to identify clients.
Account ID values of 1 through 1879048191 can be assigned.
Clients who do not have their own Account ID will be recognized
as Unregistered ID(0).
Normally, one Account ID is assigned to each individual client.
One Account ID can be assigned to multiple clients. All of the
print jobs will be combined as the same client when the System
totals up.
Account IDs must be set for each individual registered printer
connected to the Server.
The same Account ID can be used for more than one printer.
Different limits can be set for each printer.
You can use Account ID to limit clients’ access to printers.
Permit Only Some Clients to Print
Do not assign Account ID(s) to each and every client.
Assign Account ID(s) only to those clients who are permitted to
print.
All other clients will be recognized as Unregistered ID(0).
Change the settings (limits) so Unregistered ID clients are not
allowed to print.
ES3640e MFP Utilities Guide
Print Job Accounting Utility • 34
Permit Only Some Clients to Print in Color
Do not assign Account ID(s) to each and every client.
Assign Account ID(s) only to those clients who are permitted to
print in color
All other clients will be recognized as Unregistered ID(0).
Change the settings (limits) so Unregistered ID clients are not
allowed to print in color, but are allowed to print in black.
Set the Print Limits and Collect Print Logs by
Department
Do not assign Account ID(s) to each and every client.
Assign an Account ID to each department. Specify the Group
Name in place of User Name.
Set Print Limits and Collect Print Logs for Each
Client
Assign an Account ID to each individual client.
Do not assign the same Account ID to more than one client!
NOTE
All Account IDs must be set in the Server computer for
each Client computer allowed to print to a specific
printer.
ES3640e MFP Utilities Guide
Print Job Accounting Utility • 35
Server Software
Capabilities
Use the Print Job Accounting server software
• to register printers and clients
• to set print limits
• to set up automatic generation of print logs.
• to set up automatic email of log reports to the Administrator
Client Settings
• Enable/disable print or color print.
• Set upper limits for items such as printed pages.
• Set up an account, allowing printing only within the limits
set.
• Log selected items, including:
– Date
– User Name
– Printer Name
– Number of Printed Pages broken down by color versus
monochrome
– Paper Size
– Simplex or Duplex Printing
– Document Name
NOTE
The information on document names cannot be
acquired while printing from some Windows
applications or from a Macintosh.
ES3640e MFP Utilities Guide
Print Job Accounting Utility • 36
Server Software
Printer Settings
• Set fees by sheets, paper sizes, and so forth.
• Set (all) print enabled/disabled or color print enabled/
disabled.
• Set upper limits for items such as printed pages.
• Set up an account, allowing printing only within the limits
set.
• Set up Group(s) in which to include the printer
Reports (Print Logs) Settings
which can be imported into many commercially available
spreadsheet programs.
• Automatically email print logs to the Administrator monthly
on a selected day.
• Customize items to be included in the log, setting them
either manually (see page 92) or using one of the multiple
Microsoft® Excel spreadsheet macros provided (see
page 97).
• Acquire a print log for print jobs sent from a client directly to
a printer, bypassing the print server.
• Accurately record printed pages through print logs even
when a client has cancelled his/her print jobs or paper jams
have occurred.
ES3640e MFP Utilities Guide
Print Job Accounting Utility • 37
Server Software
Starting the Server Software
Click Start → Programs → Oki Data → Print Job
Accounting → Print Job Accounting.
The following window appears:
JA_OpeningScreen.bmp
ES3640e MFP Utilities Guide
Print Job Accounting Utility • 39
Server Software
Pull-Down Menus
There are five Server Software Pull-Down Menus
• File Menu
• Printer Menu
• Log Menu
• Option Menu
• Help Menu
JA_ServerMenus.bmp
File Menu
Exit
Close the application.
Printer Menu
Add a Printer
Register a new printer.
Manages multiple
Set up multiple registered printers as a group.
printers as a group …
Delete a Printer/Printer Delete a registered printer or group of printers.
Groupa
Change a Printer Group Add or delete registered printers from a group.
Start/End Loga
Start/end the process of acquiring information for
logs from the printer at the set interval time.
Acquire a Loga
Acquire a print log saved in the printer.b
Setting the Timea
Define Fees …
Properties …
Set the present time in the printer.c
Set up and select fees.
Set the printer properties.
a. Before running, select the subject printer from the “Printer Tree” on
the left side of the window.
b. Select Log Menu → Refresh Display to update the in-
formation on the log pane after having run this menu.
ES3640e MFP Utilities Guide
Print Job Accounting Utility • 40
c. Only do this if the printer has been turned on and off between the
acquisition of logs. If the printer has been turned on and off, the
correct time will not set in the printer until the next time printer logs
are acquired.
Log Menu
Display Logsa
Display Totala
Change the display to
• Total per Printer
• Account ID or
• Month
Export Report Logsa
Export the required fields for the report macro in a
.csv file.
Export Logsa
Export Totala
Export the log as a .csv file.
Export totals as a .csv file, by
• Printer
• Account ID, or
• Month
Delete the loga
Display Details
Delete the selected log
Switches back and forth between displaying only the
default items in the log and displaying the entire
detailed list of items in the log.b
Display/Export Item
Settings
Select the items to be shown or exported as part of
Log or Total display. See page 92 for more
information.b
Refresh Display
Refresh the display.
a. Before running, select the subject item from the “Log Tree” on the
left side of the window. If you select “Log,” all items will be subject
to displaying/exporting. If you select one printer, only that printer
will be subject to displaying.
b. Select Log Menu → Refresh Display to update the infor-
mation on the log pane after having run this menu.
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Option Menu
Setup …
Set up:
• mail server
• email address for Sender
• email address for Administrator
• where you wish to store logs
• closing date for logs (select the day of the
month which determines when logs are
considered previous month logs as opposed to
current month logs).
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Help Menu
Server ID …
Display Server ID.
Help …
Display the Help Topics window with tabs
• Contents
• Index
• Find
Version Info …
Display version information.
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Email Notifications
Setting Up
To set up monthly automatic email of selected print log data to the
administrator, open the Job Accounting software, then:
1. Click Option → Setup.
The following window appears:
JA_Email_Setup.bmp
2. Set up the general information on the Mail Setup tab,.
This information includes
• the mail server
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• when an email is to be sent
• the header and footer text to be included with the email.
3. On the Mail Address tab, enter the name and email address for
• the sender
and
• the administrator (receives the emails).
4. On the Log Storing Folder tab, enter the path where the
automatically exported logs are stored.
5. On the Change the closing date tab, enter the day of the
month on which logs are to be closed.
Log reports are automatically emailed to the administrator on
the following day.
6. Click OK.
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Printer Groups
Defining
If you wish to create groups of printers:
1. From the main Job Accounting window, click
Printer → Manages multiple printers as a group …
The following window appears:
JA_AddGroup1.bmp
2. Enter the Group Name of your choice. Click Next.
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The following window appears:
JA_AddGroup2.bmp
NOTE
At this point, no printers have been registered, so
none appear in the box. Printers can be added to
established Groups as they are being registered.
If you create a new group after registering printers,
a list of the registered printers will appear in the
box and can be highlighted for inclusion in the
group.
3. Click Finish.
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Printers
Registering
To use Print Job Accounting, you need to register printers to be
managed in the Server Software.
Before starting, check that the printers are turned on and properly
connected.
1. From the main Print Job Accounting window, click
Printer → Add a printer.
The following window appears:
JA_AddPrinter1.bmp
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2. Select the appropriate box(es).
NOTE
Only printers supported by this System are found.
If the search is unsuccessful, verify that the
printers are turned on, online, and properly
connected.
• To have the software search out local and/or network
printers, select Search printers and select Local Port and/or
TCP/IP Network.
• To specify the printer address (local or network) manually,
select Specify the printer by address and fill in the
appropriate information.
3. Click Next. Wait while the software searches for printers.
A window appears, showing a listing of all the printers found.
For example:
JA_AddPrinter2.bmp
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4. From the list of printers searched, select the printer you want
to register. Click Next.
The following window appears:
JA_AddPrinter3.bmp
5. Set up the printer:
See “Setting Up” on page 52.
6. Click Finish.
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The following window appears:
JA_ID_Registration.bmp
7. Use this window to add User Account IDs for the printer.
For more information, see step 3, ff., under “Account IDs” on
page 73.
8. When done, click End. Click OK.
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Printers
Setting Up
General Information
When you are setting up the printer, you determine the:
• Printer Name: see page 52
• Printer Group: see page 52
• Acquire Logs: see page 53
• Fees: see page 59
• Operation at Log Full: see page 53
• Inhibit the Initialization of HDD: see page 54
• Auto Export Logs: see page 55
• Use Restrictions: see page 56
Printer Name
Type in a printer name containing up to 32 characters.
Printer Group
If the printer is to be included in a group, select the group here.
NOTE
Groups must first be defined using Printer →
Manages multiple printers as a group … in the main
Job Accounting window. See page 46.
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Printers
Setting Up
Acquire Logs
You have two choices for when the logs are acquired.
• by an interval of up to 24 hours (once a day)
or
• by up to five preset times per day
Select Interval. Click Change Time … to set times.
Fees
See “Fees” on page 59.
Operation at Log Full
Here you can set what the printer does when the buffer for log
storing becomes full and cannot store any more logs:
JA_AddPrinter_LogFull.bmp
Cancel the job
Cancels the jobs once the buffer is full.
Do not acquire the
log
Prints without acquiring logs once the buffer is
full.
Delete old logsa
Deletes old logs and stores new logs.
a. The default setting.
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Printers
Setting Up
Inhibit the Initialization of HDD
JA_AddPrinter_Inhibit.bmp
This controls whether or not the Hard Disk Drive and the Printer
Flash Memory (if installed) can be initialized. If initialization is
inhibited, a client cannot delete the log using the printer's front
panel. Use this in order to prevent the logs stored in the printer
from being deleted.
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Printers
Setting Up
Auto Export Logs
Sets whether or not, and how, log data will automatically be
exported when it is acquired.
JA_AddPrinter_AutoExport.bmp
Do not automatically
exporta
Logs are not automatically exported.
Automaticallyexport
logs
Automatically exports logs in the format you
select. See page 92.
Automaticallyexport
logs for report.
Automatically exports logs in a format which
works with the Microsoft Excel macro reports.
See page 97.
Mail logs to
administratorb
select. See page 92.
Sends an email to the Administrator with a copy
of the log data attached.
Logs are sent at the end of the day following the
Closing date you specify.
Mail logs for report
to administratorb
Automatically exports logs in a format which
See page 97.
Sends an email to the Administrator with a copy
of the report attached.
Logs are sent at the end of the day following the
Closing date you specify.
a. The default setting.
b. To use this, you must first set up the email and closing date infor-
mation. See page 44.
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Printers
Setting Up
Use Restrictions
JA_AddPrinter_Restrict.bmp
You can set usage limits for unregistered clients (data sent
without ID) and for local print (print from operator panel such as
menu map or file list). When "Disable Printing" is set, clients
cannot change other settings.
• Disable Printing: All printing is cancelled.
• Disable Color Printing: Color data printing is cancelled.
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Printers
Changing Settings
1. From the main Print Job Accounting window, highlight the
printer you wish to change.
2. Click Printer → Properties.
The following window appears:
JA_PrinterProperties.bmp
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3. Make any desired changes in settings, on the various tabs:
• Printer tab: change printer name, address, group
• User tab: add new User IDs or change information for
existing User IDs.
• Option tab: modify log acquisition intervals/times, fees,
Operation at Log Full, Inhibit initialization, Auto Export
Logs, and Use Restrictions.
4. Click OK.
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Fees
General Information
Fees are set up when you set up the printers. See “Printers” on
page 48.
In the drop-down box, select a fee definition to be used.
Some fee settings are available with defaults.
To custom define settings for the printer, click Define fees …
Click Add in the Defined Fees window.
Define Fees window
JA_DefineFees.bmp
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Fees
Types of Fees
Cost per Page
Mono
“Drum Use Amount tab” see page 64
Color
“Drum Use Amount tab” see page 64
“Belt, Fuser Use Amount tab” see page 70
Cost per Sheet
“Pages tab” see page 61
“Size tab” see page 67
“Tray tab” see page 68
Automatic Calculation
“Drum Use Amount tab” see page 64
Cost per Minute
“Printer Use Time tab” see page 66
Stapler Use
“Finisher tab” see page 72
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Fees
Pages tab
This is a tab in the Define Fees Window.
Page
Select to set a fee to be charged for each page printed in color
and for each page printed in mono.
Sheet
Select to set a fee to be charged for each printed sheet. In
this case, the same fee will be charged for two-sided printing
as for one-sided printing.
JA_FeesPages.bmp
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Fees
Toner Use Amount tab
This is a tab in the Define Fees Window.
Toner use amount
Select to set a standard fee per page for color and for mono
printing.
Automatic calculation
Use this to set up automatic calculation of fees for toner use
and save it under the name you enter.
Once the settings are saved, they can be used for other
printers.
To do so, selecting the saved settings name in the Fees
drop-down box in either the
“Add a printer for which logs will be acquired” window
(Printer → Add a Printer → [click a
printer] → Next)
or
the Option tab of the “Properties of printer from which
logs are acquired” window ([click a printer in the Printer
Tree] → Printer → Properties → Option).
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Fees
Toner Use Amount tab
This is a tab in the Define Fees Window.
JA_FeesTonerUse.bmp
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Fees
Drum Use Amount tab
This is a tab in the Define Fees Window.
Drum use amount
Select to set a standard fee per page for color and for mono
printing.
Automatic calculation
Use this to set up automatic calculation of fees for drum use
and save it under the name you enter.
Once the settings are saved, they can be used for other
printers.
To do so, select the saved settings name in the Fees
drop-down box in either the
“Add a printer for which logs will be acquired” window
(Printer → Add a Printer → [click a
printer] → Next)
or
the Option tab of the “Properties of printer from which
logs are acquired” window ([click a printer in the Printer
Tree] → Printer → Properties → Option).
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Fees
Drum Use Amount tab
This is a tab in the Define Fees Window.
JA_FeesDrumUse.bmp
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Fees
Media Type tab
This is a tab in the Define Fees Window.
Media
Select to set a fee per sheet printed, which varies depending
on the media used. Click Change to set fees for the different
media, including transparencies, labels, letterhead, card
stock, etc.
JA_FeesMedia.bmp
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Fees
Belt, Fuser Use Amount tab
This is a tab in the Define Fees Window.
Belt, fuser use amount
Select to set a fee per page for belt and/or fuser usage.
Automatic calculation
Use this to set up automatic calculation of fees for belt and
fuser use and save it under the name you enter.
Once the settings are saved, they can be used for other
printers.
To do so, select the saved settings name in the Fees
drop-down box in either the
“Add a printer for which logs will be acquired” window
(Printer → Add a Printer → [click a
printer] → Next)
or
the Option tab of the “Properties of printer from which
logs are acquired” window ([click a printer in the Printer
Tree] → Printer → Properties → Option).
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Fees
Belt, Fuser Use Amount tab
JA_FeesBeltFuser.bmp
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2. On the User tab, click Register.
The following window appears:
JA_ID_Registration.bmp
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3. Click Add.
The following window appears:
JA_AddID1.bmp
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4. Enter the appropriate selections. Click Next.
The following window appears:
JA_AddID2.bmp
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5. Establish the new Account ID:
a. Enter the following information for the new Account ID:
• Account ID number
• Name.
• Email address
If the user has limits set on their printing, enter their
email address.
An email is automatically sent when the user exceeds the
preset limit.
Another email is sent when the user can print again.
b. Click Add.
The new Name/ID appears in the box.
c. Click Next.
The following window appears:
JA_AddID3.bmp
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Choices are:
• Notifies total result by e-mail
Select to send this User an email summarizing their
monthly usage of the printer.
• Notifies by e-mail when Limit Value is exceeded
Select to alert this User by email when their set Limit
Values have been exceeded, as well as when the limits
have been reset and printing can be resumed.
• Do not process Limit Value as a group
Restricts the set Limit Values to the particular user.
Applies only when the printer/user belongs to a group.
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d. Make your selections.
e. Click Next.
The following window appears:
JA_AddID4.bmp
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Choices are:
• Disable Printing
All printing is cancelled. When this is selected, other
settings cannot be changed.
• Disable Color Printing
This Account ID cannot print color data. If they submit a
color print job, it is automatically cancelled.
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f. Select any print restrictions for the Account ID.
g. Click Next.
The following window appears:
JA_AddID5.bmp
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h. Set limits per 24-hour period for the Account ID by any or all
of the following:
• Total pages
• Total dollars
• Total minutes
• Total staples used
These limits are checked either at the selected interval or at
the time setting for the log.
NOTE
Usage is checked only at the set interval time.
If the limits are exceeded between checks, printing
continues even though the limit has been exceeded.
At the next interval check, the User is blocked from
any further printing until the next 24-hour period
starts.
If you have so designated (see above), the User is
informed by email that they have exceeded their
limits for that 24-hour period.
i. Click Finish.
6. Repeat the previous step for each Account ID to be added.
7. Click End. Click OK.
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Account IDs
email Notifications
Notifies total result by e-mail
Select to send this User an email summarizing their monthly
usage of the printer.
Notifies by e-mail when Limit Value is exceeded
Select to alert this User by email when their set Limit Values
have been exceeded, as well as when the limits have been
reset and printing can be resumed.
Do not process Limit Value as a group
Restricts the set Limit Values to the particular user. Applies
only when the printer/user belongs to a group.
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Account IDs
Restricting Usage
Disable Printing
All printing is cancelled. When this is selected, other settings
cannot be changed.
Disable Color Printing
This Account ID cannot print color data. If they submit a color
print job, it is automatically cancelled.
Set limits
Per 24-hour period for the Account ID by any or all of the
following:
• Total pages
• Total dollars
• Total minutes
• Total staples used
These limits are checked either at the selected interval or at
the time setting for the log.
NOTE
Usage is checked only at the set interval time.
If the limits are exceeded between checks, printing
continues even though the limit has been exceeded.
At the next interval check, the User is blocked from
any further printing until the next 24-hour period
starts.
If you have so designated (see above), the User is
informed by email that they have exceeded their
limits for that 24-hour period.
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Account IDs
Importing from a Registered Printer
Once you create an Account ID for a registered printer, you can
import it into records for other registered printers/groups in the
System.
Importing the Account ID brings in the same settings (such as
usage limits). Once the record is imported, you can change the
settings for the account on the newly assigned printer (see
below).
From the main Print Job Accounting window:
1. Double click the printer or group for which you wish to import
Account IDs.
2. On the User tab, click Register.
The following window appears:
JA_AddID6.bmp
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3. Click Other Printer.
The following window appears:
JA_ImportUser.bmp
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4. From the Import Source list, select a printer or group from
which you want to import Account ID(s). Click Add.
Any IDs not already registered for the printer appear in the User
box.
JA_AddID7.bmp
5. Click any Name/Account IDs that you do not wish to add. Click
Delete. Click OK.
The selected Account ID(s) are imported into the List of
registered IDs for the printer.
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Account IDs
Changing
From the main Print Job Accounting window:
1. Open the Printer Tree. Double click the printer for which you
wish to change Account IDs.
2. On the User tab, click Register.
The following window appears:
JA_AddID6.bmp
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3. Click the Name for which you wish to change settings. Click
Change.
The following window appears:
JA_IDProperties1.bmp
4. Make any desired changes. Click OK.
5. Click End. Click OK.
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Account IDs
Deleting
From the main Print Job Accounting window:
1. Open the printer tree. Double click the name of the printer/
group for which an Account ID is to be deleted.
2. On the User tab, click Register.
The following window appears:
JA_AddID6.bmp
3. Click the Name for the Account ID to be deleted. Click Delete.
4. Click Yes to confirm the deletion.
5. Click End. Click OK.
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Reports
Print Logs
NOTE
The Server computer must be running continuously, or
at least be running at the scheduled time(s) each day,
for the software to acquire the print job information.
Log Acquisition Interval
Set Up or Change
The log acquisition interval is normally set up when you register a
printer. See “Registering” on page 48.
To change the log acquisition interval for a particular registered
printer or group:
1. From the main Job Accounting window, click Printer to open the
printer tree. Click the printer for which you wish to change the
acquisition interval.
2. Click Printer → Properties.
3. On the Options tab, make any desired changes under Acquire
Logs. Click OK.
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Reports
Print Logs
Set Up Items Reported in the Log
To set up the items to be displayed in, or exported from, a log:
1. From the main Job Accounting window, click the printer/group
for which you wish to set up the log display.
2. Click Log → Display/Export Item Settings.
3. Click one of the following selections
• Log Display Items. See page 93.
• Total Display Items. See page 94.
• Log Export Items. See page 95.
• Total Export Items. See page 96.
and set the items to be displayed and the sequence in which
they will be displayed.
4. Make your selections:
a. Items to be included have a check mark in their box.
To delete or add an item, click the box next to it to toggle the
check mark on and off.
b. To change the position of the item in the log, click the name.
Click Up or Down.
5. Click OK.
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Reports
Excel (Reports Tool)
The Job Accounting software can be used with Microsoft Excel to
generate log reports using one of nine pre-programmed macros.
Installing
1. Place the driver CD supplied with your printer in the CD-ROM
drive on the Server computer. Wait for the Menu Installer to
open.
If the CD does not AutoPlay, click Start → Run → Browse.
Browse to your CD-ROM drive. Double-click Install.exe.
Click OK.
2. Click Next to accept the terms in the license agreement.
3. Select the language.
4. Click Network Software → Administration Tools → Job
Accounting → Reports Tool. Follow the on-screen
instructions.
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Reports
Excel (Reports Tool)
Using
Generating a Log Report Using Excel
1. Make sure the Print Job Accounting server software is open and
that a log has been acquired.
2. From the Start menu, click Oki Data → Print
Control → Open Print Control Reports.
3. Click Enable Macros.
Excel opens. The following window appears over it:
JA_XL_Select_csv.bmp
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4. Browse to the log file you wish to open. Click Open.
The file opens in Raw Data mode.
5. Select the worksheet you wish to view from the Change
worksheet drop-down list (e.g., Printer Usage).
The window changes to display the selected worksheet.
JA_XL_PrinterUsage.bmp
6. To print the data, press Ctrl-P.
7. When done, click
to close Excel
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Reports
Excel (Reports Tool)
Available Excel Macros
Macro
What is Included
Account Detail
Detailed information of each job for
every Account ID, including:
• Account ID
• Job ID
• Date
• Document Name
• Paper Size
• Media Type
• Total Sheets
• Color Pages
• Mono Pages
• Total Costs
Note: To limit the columns
displayed, click Fields. To limit the
rows displayed, either limit the date
range or click Accounts.
Account Usage
A chart of the data in the Account
Summary worksheet.
Account Summary
Summary of information for each
account.
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Macro
What is Included
Printer Detail
Detailed information for each job
sent to each printer, including:
• Printer Name
• Job ID
• Date
• Account ID
• User ID
• Duplex Pages
• Total Sheets
• Color Pages
• Mono Pages
• Total Costs
Note: To limit the columns
displayed, click Fields. To limit the
rows displayed, either limit the date
range or click Accounts.
Printer Usage
A chart of data in the Printer
Summary worksheet.
Printer Summary
The following information for each
printer for which data is available:
• Printer Name
• Total Jobs
• Total Sheets
• Number of Color Pages Printed
• Number of Duplex Pages
Printed (appears only when
optional duplex unit is installed)
• Total Costs Incurred (as
calculated by the Print Job
Accounting software)
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Macro
What is Included
User Detail
Detailed information for each job
sent to the printer, broken down by
User ID, including:
• User ID
• Job ID
• Date
• Document Name
• Paper Size
• Media Type
• Total Sheets
• Color Pages
• Mono Pages
• Job Cost
User Usage
Chart of data in the User Summary
worksheet.
User Summary
Includes the following for each User
ID:
• Total Jogs
• Total Sheets
• Color Pages
• Mono Pages
• Duplex Pages
• Total Costs
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Reports
Viewing Acquired Logs
From the main Job Accounting window, click the [+] beside Log to
expand the Log Tree.
JA20_ViewAcquiredLog.bmp
8. Click the [+] beside the submenus to drill down to the log you
wish to view.
Date Submenu
Lists the logs by
date (year/month),
then by registered printer.
Printer Submenu
Lists the logs by
registered printer,
then date.
9. To view a log:
• Double-click an entry
or
• Click an entry. Click Log → Display Log.
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Reports
Viewing Acquired Logs
Items displayed (Log Entries)
The items displayed in Print Log are as follows:
Column
Description
1200dpia
Number of sheets printed in 1200 dpi
1200x600dpia
Number of sheets printed in 1200 x 600
dpi
600dpia
Number of sides printed in 600 dpi
Account ID
Color
User Account ID
Number of sides printed in color
Document Name
Document Name
Duplex Print
Simplex or Duplex
Envelope Feedera
Number of sheets fed from Envelope
Feeder
Log No.
The ID of the job.
Mediaa
Paper type used - Transparency etc.
Mono
Number of sides printed in Monochrome
Multi-Purpose Traya
Number of sheets fed from Multi-
Purpose Tray
Off-line time during printinga
Offline time during printing (if any)
Offline time during processing (if any)
Off-line time during processinga
Pages
Number of printed sides
Paper size used
Paper Size
Paper Typea
Paper type used - Light, Medium etc.
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Column
Description
Sheets
Staple
Status
Number of sheets of paper
Number of staples used
Result - Printed, Rejected etc.
Time the printing process started
Time printing begana
Time printing endeda
Time the printing process ended
Time the log acquisition
starteda
Time the log was acquired from the
printer (started)
Time the log was acquireda
Time the log was acquired from the
printer (completed)
Time the process begana
Time the job processing started
Time the job processing ended
Time the process endeda
Total Sheets
Number of sheets of paper
Tray1a
Tray2a
Tray3a
Tray4a
Number of sheets fed from Tray1
Number of sheets fed from Tray2
Number of sheets fed from Tray4
Number of sheets fed from Tray5
User Name
Tray5a
User
a. This item is not displayed by default. To display it, see “Set Up
Items Reported in the Log” on page 92.
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Client Software
Job Account Modes
There are four Job Account Modes:
• Tab Mode
• Popup Mode
• Hide Mode
• [Not supported] Mode
Decide which mode you wish to use.
JA_Client.bmp
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Client Software
Job Account Modes
Tab Mode
In this mode, the tab for setting the User Name and Job Account
ID will be displayed under Job Account Printer Driver Property.
This mode should be selected when the computer is used by one
person.
Popup Mode
In this mode, the dialog box for entering the User Name and Job
Account ID will be displayed every time printing is run. A printer
client enters their assigned User Name and Account ID to print.
This mode is useful if several people share the same computer.
Hide Mode
In this mode, the System Administrator creates an ID file that
describes the information on all clients. Next, each client clicks
Import ID File on their computer. Then, each client specifies this
file.
Printer clients need not know anything about their own Account
ID.
This ID file describes the information on each and every client in
one line, using the following format.
Login User Name, Account ID {User Name}
Login User Name
Account ID
User name entered when logging onto
Windows.
Account ID corresponding to the user
name.
{User Name}
User name displayed in this System. This
is optional. If this is unspecified, the
Login User Name will be used as the User
Name.
Use the extension ".csv" to save the file.
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Client Software
Job Account Modes
[Not supported] Mode
In this mode, all jobs to be printed will be recognized as
Unregistered ID(0).
NOTE
For Unregistered ID print jobs:
• you can set whether or not they are allowed to
print.
• Document names are not displayed on the print
logs.
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Printer Status
IP Address
NOTE
To find the IP address for the printer, do any of the
following:
• Open the Print Job Accounting software. Select the
printer in the Printer Tree. Click Printer →
Properties.
• Use the printer’s front panel display to navigate to
the network menu.
• Print a list of menu settings
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Printer Status
Checking
1. Open Microsoft Internet Explorer.
2. Type in the IP address for the printer (e.g., http://
192.168.0.1).
3. Press Enter.
The following Printer Status window appears:
240p_JA_WebStatus.bmp
4. Select from
• Printer status: see page 112
• Network summary: see page 113
• Job Log: see page 114
• Printer Menu: see page 115
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Printer Status
Checking
Network Summary
Clicking this will bring up a window with detailed information
about the network, including
• General Settings
• NetWare
• TCP/IP
• JetAdmin
• LAN Server/DLC
• EtherTalk
• Port Configuration
240P_JA_WebNetworkSummary.bmp
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4. Click Login as Admin.
The following window appears.
JA_WebEnterPassword.bmp
5. You must log in before accessing the Printer Menu.
Enter your User Name and Password.
If desired, click “Save this password in your password list.” A
checkmark appears in the box if this is enabled.
6. Click OK.
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The following window appears.
240p_JA_WebStatus.bmp
7. Click Printer Menu.
The following window appears.
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Use this window to make changes in the printer’s menu settings.
240P_JA_WebPrinterMenu1.bmp
The left pane contains a list of selections for the menu setting
groups:
• Printer Summary
• General Settings
• Print and Media
• System and PCL
• Parallel and USB
• Memory
• System Adjust
• Finisher Menu (appears only if optional Finisher is
installed)
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Printer Status
Changing Menu Settings
Web Page
The System Administrator can make changes in the menu
settings directly through the web page. For example:
1. Click Print and Media.
2. Make any changes desired.
3. Scroll down to the bottom of the screen. Click Submit
Changes:
240P_JA_WebPrinterMenu3.bmp
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Troubleshooting
Problems / Answers
1. The printer I selected is not shown in the list when I click
Printer → Add a printer → Next.
If it is offline, the printer will not be shown. Check to see that
the printer is online.
There are times the printer is not shown during printing. Wait for
a while and try again. If it is still not shown, specify that printer's
IP address in the Specify the printer for which logs will be
acquired window before clicking Next.
2. The content of Log Pane (right side of window) is not updated.
Click Log → Refresh Display.
The following message was displayed: "Cannot connect to the
printer. Wait for a while and try again."
Check that the printer is not offline. This message is sometimes
displayed during printing. Try again later.
3. The following message displays when I select
Printer → Delete a Printer: "Cannot delete while log is being
acquired."
With the printer selected in the Printer Tree, click
Printer → Start/End Log to cancel the process by which print
logs are acquired from the printer. Click Printer → Delete a
Printer/Printer Group.
4. The following message displays when I select
Printer → Acquire a Log: "This processing cannot do
between acquisition of a Log."
A print log is already being acquired from the printer at this time.
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Troubleshooting
Known Problems / Solutions
1. When using Duplex printing with the PostScript driver, if the
reverse side is blank it is not counted as a page.
2. Installer installs a file for the currency unit according to the
system's standard Regional Setting. If the correct file is not
installed, please check the Regional Setting. If you wish to set
to the system standard, check "Set as system default local"
under "Regional Setting."
3. Printing with Network Menu's "PRINT SETTING" is handled as
an unregistered client job, and will not be recognized as a local
print job.
4. PostScript printer drivers (Macintosh) do not store document
names in the log.
5. In applications that create their own PostScript codes when
using the Windows PS driver, the Job Accounting command (Job
Account ID, user name) will not be output. Examples of such
applications include Adobe PageMaker and CorelDraw (when
the "Use PPD" check box is checked in the Print dialog box.)
6. If you print from Win2000 (Client) to Win2000 (Shared Printer
Job account Mode already set), you have to remove the check
from the "Enable advanced printing features" under the
"Advanced" tab in the shared printer's Properties. Removing the
check, however, will disable both the Booklet (PCL) and Page
Order (PS) features.
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Uninstall Software
Uninstall the Server Software
1. Select a printer in the left pane of the Server Software.
2. Select Start/end log from the Printer menu.
Important!
At this stage the Server Software stops acquiring print logs
from the printer at the set interval time. However, the printer
will continue logging until it is deleted. Be sure to perform step
3 "Delete a printer" without fail before uninstalling the Server
Software.
3. Select Delete a printer from the Printer menu.
You are prompted as to whether or not you wish to delete the
print log for the jobs that have been run by the printer you are
deleting.
CAUTION!
Even if you select "No" at this point, unless you register
the printer again, the print log for those jobs cannot be
referenced.
If you need the log even after deletion of the printer, be
sure to select Export Logs from the Log menu. Then, save
the logs in a file before deleting the printer.
4. Click Start → Programs → Oki Data → Print Job
Accounting → Delete Print Job Accounting.
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Uninstall Software
Uninstall the Client Software
On each Client computer, click Start → Programs → Oki
Data → Print Job Accounting Client → Delete Print Job
Accounting client.
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PrintSuperVision
General Information
PrintSuperVision is a web-based application for managing printing
devices connected to a network. PrintSuperVision provides access
to networked printer data for monitoring, reporting and managing
networked printers. It provides a full range of management
functions for Oki Data printers, and for other brands of printers as
well.
How to Install
Load this program from the Menu Installer located on CD1.
Additional Information
For more information, click on Help in the PrintSuperVision
program.
Features
•Provides real-time status of all your printers to monitor
and report printer usage, manage consumables usage
and replenishment.
•Administrator interface to the system is via a standard
web browser enabling you to check on printer status and
compatible multi-function devices from anywhere on the
web.
•Performs initial discovery and configuration of printing
devices connected to network.
•View groups of printers by list, floorplan or maps.
•Monitors devices over time, including maintenance data,
and saves data for statistical reports.
•Sends mail alerts of events affecting device functionality.
•Generates reports on-screen or in XHTML, Excel and XML
formats, plus Text and CSV formats.
•Integrates with Oki Data’s on-line web support.
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Types of Users
Guest Users
A user, without username, can get basic information about
devices, such as type, status and location of printing devices.
Standard Users
In addition to guest user information, standard users can get
information about printing resources, configure e-mail alerts,
and get basic statistics reports.
Administrators
Can manage devices, maps, alerts, user accounts, maintenance
data, and create comprehensive statistics reports.
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Typical Usage Scenarios
•The network administrator in a large organization can get
customized daily reports of the status of all printers
(including usage reports).
•User accounts can be configured so that a person in each
department can manage their local printers.
•The system can be set to alert the local user and the
administrator of problems.
•The administrator can log into the PrintSuperVision
system from any client machine and manage printers on
different sites, looking at a map view to see instantly the
status of all the printers.
PrintSuperVision
• allows the administrator to track the cost of the printers.
• tracks maintenance.
• advises when to replace consumables, based on current
printer usage (Oki Data color printers).
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System Requirements
Server Software
Pentium 75, 64MB or better with CD support running:
• Windows 98 with Microsoft Personal Web Server Version™,
available for free download from Microsoft™ as Option Pack
4.0.
• Windows NT4 Workstation, SP6.0a, Microsoft Personal Web
Server Version, available for free download from Microsoft as
Option Pack 4.0
• Windows 2000 or NT4 Server SP6.0a, Microsoft IIS™,
available for free download from Microsoft as Option Pack 4.0
Client Software
• Microsoft Internet Explorer 4.01 or above
• Netscape Navigator 4.0 or above
• Recommended minimum screen resolution of 1024 x 768
pixels
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Storage Device Manager
General Information
This Utility lets you manage the printer’s hard disk and flash
memory, and download fonts, macros and firmware.
for Windows
Storage Device Manager (SDM) provides a means of managing
• The printer’s internal hard disk drive (standard): 20 GB
[partitioned as Common, PCL and PostScript].
• The printer’s flash memory (2 MB).
Using the software improves the internal performance of the
printer. The software provides a tool for downloading files from the
computer to the printer’s memory, including
• Overlays such as logos, addresses, etc.
• Graphic files
• Forms such as letterheads, invoices, etc.
NOTE
Storage Device Manager requires Microsoft Internet
Explorer 4.0 or higher to run.
The printer’s internal hard drive does not communicate
directly back to the Storage Device Manager software.
Any error messages appear on the printer display.
If things seems to be “stuck,” go to the printer and
check the display.
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Summary of Functions
• Create or modify a project.
• Download files to a printer.
• Add or remove printers being administered.
• Reboot the printer.
• Manage the Proof & Print and Secure Print spooler queues on
the internal hard drive.
• Delete files from the internal hard disk or from the flash
memory.
• View the status, configuration and variables for a printer.
• Print the PCL fonts list, or PostScript font list from a printer.
• Print one or more PCL format macros or PostScript forms
(Overlays).
Installation
Install Storage Device Manager from CD1 using the Menu Installer.
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Additional Information / Getting Help
NOTE
The printer’s internal hard drive does not communicate
directly back to the Storage Device Manager software.
Any error messages appear on the printer display.
If things seems to be “stuck,” go to the printer and
check the display.
The Storage Device Manager software contains an online Help
system.
To access it from the main Storage Device Manager screen, click
Help Topics from the Help pull-down menu.
To access it from other Storage Device Manager screens, click the
Help button.
NOTE
Storage Device Manager requires Microsoft Internet
Explorer 4.0 or higher to run.
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Network Administrator Functions
General Information
On network systems, the Network Administrator
• oversees the Storage Device Manager software
• uses Storage Device Manager to manage and monitor the
printer’s internal hard disk and flash memory
The Administrator’s Functions Feature lets you:
• set up the Administrative Password.
• establish 4-digit PIN numbers for each client, using any four
numbers from 0 through 7 (8 and 9 cannot be used).
• reboot the printer.
• delete files (Show Resources is preferable).
• format the internal hard drive.
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Network Administrator Functions
Notes and Cautions
NOTES
PIN Numbers
Clients can choose their own PIN numbers.
The administrator must know these PINs in order to
access client information.
CAUTION!
Deleting Files
With Show Resources, you can browse to the file, click
it, click Delete, and then click OK to confirm the
deletion.
Using Administrator Functions to delete a file requires
that you print out a File List, then use the information
in the File List to type in the exact path (case
sensitive) to the file. The file is deleted without
confirmation.
Format the Hard Drive
You can also use Storage Device Manager to format
the partitions on the printer’s hard drive.
Remember: this erases the contents of the partition
and can cause serious problems.
Use Show Resources and HDD Print Jobs to maintain
the disk.
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Using
Opening the Program
1. Click Start → Programs → Oki Data → Storage Device
Manager.
The SDM - Printer Discovery dialog box opens.
discovery.tif
2. Select the appropriate computer connection(s). Click Start.
The printer searches for connected printers and places icons in
the window at the bottom of the dialog box.
3. Click Exit.
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The Storage Device Manager dialog box opens.
printer_windowK.tif
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Setting Up an Administrative Password
1. With the Storage Device Manager program open, click
Administrator Functions in the Printers menu.
password.tif
NOTE
Passwords consist of eight digits, letters or numbers,
and are case sensitive.
2. Under Enter Password, type in the default password
(p1xs7d0m). Click Change Password.
3. Under New Password, type the 8-digit, alpha-numeric
password of your choice.
4. Under Confirm New Password, type the password again.
New Password Accepted appears.
5. Click OK.
6. Click Exit twice.
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Forms
PostScript
NOTE
Use PostScript forms if you are not experienced with PCL
Macro commands.
Step 1:
Step 2:
Create the Form
Create a Project
Step 3a: Add Files to the Project
Step 3b: Delete Files from the Project
Step 4:
Step 5:
Step 6:
Store the Files
Save and Download the Project
Test Print the Form
Important!
Remember that file names and paths are case sensitive.
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Forms
PostScript
Step 1: Create the Form
1. Create the document in your software application.
2. Click File → Print. Make sure the OKI PostScript driver is
selected.
3. Select Print to file.
4. Engage the Encapsulated PostScript (EPS) output option.
Windows Me/98
• Click Properties (or your application’s equivalent).
• Click the PostScript tab. If it is not already selected, click
Encapsulated PostScript (EPS).
Windows NT 4.0
• Click Properties (or your application’s equivalent).
• Scroll down to PostScript Options. Click it. Click
PostScript Output Option. Select Encapsulated
PostScript (EPS).
5. Click OK.
6. Print the document to a file using the extension PRN.
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Forms
PostScript
Step 2: Create a New Project
1. Open Storage Device Manager.
2. Click Projects → New Project.
The Project dialog box opens.
3. Click Projects → Save Project. Enter the path/name for
storing the project on your hard drive or your network. Click
Save.
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Forms
PostScript
Step 3a: Add Files to the Project
1. Click Projects → Add File to Project.
The Open dialog box appears.
2. Make sure PRN files (*.prn) is selected in the Files of type
drop-down list.
3. Browse to the folder where the files are saved. Select the files
you wish to add to the project. Click Open.
The Information dialog box appears.
4. Click OK.
The files are saved as HST.
5. Repeat steps 1 through 4 until you have added all the files you
wish to add to the Project.
Step 3b: Delete Files from the Project
NOTE
To delete a file from the project, click the file name.
Click Projects → Remove File from Project.
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Forms
PostScript
Step 4: Store the Files
Hard Disk Drive
Storage Device Manager automatically saves the forms to the
PostScript partition on the hard drive.
Flash Memory
To store the forms in the Flash memory instead of on the hard disk
drive:
1. Double-click the file name in the Project window.
The Edit Component Name and ID dialog box appears.
2. Under Volume, type in %Flash0%. Click OK.
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Forms
PostScript
Step 5: Save the Project and Download it to the
Printer
1. Click Projects → Save Project.
2. Click Projects → Send Project Files to Printer.
Command Issued appears.
3. Click OK.
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Forms
PostScript
Step 6: Test Print the Form
1. With Storage Device Manager open and the appropriate printer
icon highlighted, click Printers → Test Form.
The Test PostScript Form dialog box appears.
2. Click the file name for the form you wish to print (you can get
this from the File List printout). Click OK.
Command Issued appears.
3. Click OK and wait for the form to print.
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Forms
PCL
Important!
Unless you are experienced with PCL macro commands, it is
best to stay with the PostScript Forms.
Here are the processes to producing PCL macros:
Step 1:
Step 2:
Step 3:
Create the Form
Create a Project
Convert the Form
Step 4a: Add Files to the Project
Step 4b: Delete Files from the Project
Step 5:
Step 6:
Step 7:
Check the Settings and Save the Project
Download the Project
Test Print the Form
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Forms
PCL
Important!
Remember that file names and paths are case sensitive.
Step 1: Create the Forms in Your Software
Application
1. Create the document in your software application.
2. Click File → Print and make sure the OKI PCL driver is
selected.
3. Print the document to a file using the extension PRN.
Step 2: Create a New Project
1. Open Storage Device Manager.
2. Click Projects → New Project.
The Project dialog box opens.
3. Click Projects → Save Project. Enter the path/name for
storing the project on your hard drive or your network. Click
Save.
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Forms
PCL
Step 3: Convert the Files to Binary (.bin) Format
1. Click Projects → Filter Macro File.
The Filter Printer Patterns dialog box appears.
filter.tif
2. Make any adjustments in the settings.
Example
If you create a black oval in MS Paint, and leave all the color
command filters checked, the black oval prints as a black
rectangle when the overlay is used.
To maintain the oval shape, turn off (deselect) the “Configure
Image Data,” “Palette ID,” and “Palette Control” filters.
3. Click OK.
The Open dialog box appears.
4. Make sure Print spool files (*.prn) is selected in the File of
type drop-down list.
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Forms
PCL
Step 3: Convert the Files to Binary (.bin) Format
5. Under Look in, go to the folder where the files are saved and
double-click the file name.
The file is saved as a bin file. Filter File Created appears.
6. Click OK.
7. Repeat steps 1 through 6 until you have converted all the files
you wish to add to the project.
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Forms
PCL
Step 4a: Add Files to the Project
1. Click Projects → Add File to Project.
The Open dialog box appears.
2. Highlight the.bin file you wish to add. Click Open.
The file name appears in the Project dialog box.
3. Repeat steps 1 and 2 until all the files you wish to include in the
project appear in the Project dialog box.
NOTE
An alternate way to add files to the project is:
1. Open either My Computer or Microsoft Explorer.
2. Browse to the directory where the prn files are
stored.
3. Select the files and drag them into the Project box.
Step 4b: Delete Files from the Project
To delete a file from the project:
1. Click the file name.
2. Click Projects → Remove File from Project.
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Forms
PCL
Step 5: Check File Settings and Save the Project
1. To check the settings for the bin files, double-click the file
name.
The Edit Component Name and ID dialog box appears.
Here you can edit the
• file name
• ID number (the number you need to enter in the printer
driver when printing overlays)
• volume:
0: = printer’s disk drive PCL partition
1: = printer’s disk drive Common partition
%disk0%: = printer’s disk drive PostScript partition
2: = Flash memory PCL
%Flash0% = Flash memory PostScript
• path.
2. Click OK.
3. When you’re through reviewing the settings, click
Projects → Save Project.
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Forms
PCL
Step 6: Download the Project
1. Click Projects → Send Project Files to Printer.
Command Issued appears.
2. Click OK.
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Forms
PCL
Step 7: Test Print the Form
1. With Storage Device Manager open and the appropriate printer
icon highlighted, click Printers → Test Macro.
The Test Macro dialog box appears.
2. Enter the ID number for the macro file you wish to print.
You can get this from the File List printout.
Look under Volume 0.
Example: for 2:OKI.BIN, enter 2
3. Click OK.
Command Issued appears.
4. Click OK and wait for the macro to print.
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Printing the File List
Using Storage Device Manager
To print a list of files in the printer’s memory:
1. Open Storage Device Manager.
2. Click Printers → Print File Listing.
Command Issued appears.
3. Click OK and wait for the File List to print.
From the Control (Front) Panel
NOTE
To print the File List from the control (front) panel:
• Press MENU until INFORMATION MENU appears.
• Press ITEM (either + or -) until PRINT FILE LIST
appears.
• Press SELECT.
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View and Delete Files
HDD Print Jobs Feature
Internal Hard Disk Drive
Flash Memory
The HDD Print Jobs feature allows you to view and delete the files
(Proof & Print and Secure Print) stored on the printer’s internal
hard drive.
1. Open Storage Device Manager. Click the icon for the printer
whose contents you wish to view.
2. Click Printers → HDD Print Jobs.
The HDD Print Jobs dialog box appears.
hdd1_bw.tif
3. Under Job Types, select
Secure Jobs to view Secure Print jobs
and/or
Proof and Print Jobs to view Proof & Print jobs.
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4. To view
the jobs stored for a particular client:
a. Select View User Jobs under Access
b. Type in the client’s 4-digit User PIN
c. Press Enter.
all stored jobs:
a. Select View All Jobs
b. Type in your Administrator’s Password
c. Press Enter.
5. Delete the files.
Important!
You are not prompted to confirm the deletion.
• Click Cancel Job(s) to delete the files without printing them.
• Click Print Job(s) to print the files out before they are
automatically deleted.
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Delete Files
Show Resources Feature
Internal Hard Disk Drive
Flash Memory
Use the Show Resources feature to delete files from the internal
hard drive and flash memory.
1. Open Storage Device Manager. Click the icon for the printer
whose contents you wish to view.
2. Click Printers → Show Resources.
Show_clr_C53_oem.bmp
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3. Click the file(s) to be deleted.
Press Shift to select a span of files.
Press Ctrl to select additional files.
• PCL Macro files are under
Volume 0 (internal hard drive)
or
Volume 2 (flash memory)
• PostScript Forms are under
Volume &disk0% (internal hard drive)
or
%flash0% (flash memory)
4. Click Printers → Delete File(s).
5. Click Yes to confirm the deletion.
6. Close the dialog box.
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Overlays
What are Overlays?
An overlay is a combination of graphics, fonts, or text that is stored
and printed whenever required.
An overlay is stored in the printer's flash memory or on the hard
disk.
An overlay is similar to a watermark. However, an overlay can be
much more elaborate than a watermark.
Overlays can
• replace as pre-printed stationery
• add your logo or company address to a document
• create forms.
When to Use Overlays
Use overlays to print letterheads, forms, or invoices.
Using overlays can reduce the need for pre-printed stationery.
Example of Using Overlays
Use the Storage Device Manager to create and store three files in
the printer:
• the company logo
• the company address
• the company mission statement.
Use the Overlay feature to place these files into your document.
You can use the files in many different combinations, according to
your changing requirements.
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Overlays
Requirements
Read This First
Important!
1. An overlay may consist of more than one component file.
2. You must use the Shutdown Menu before turning OFF the
printer.
3. If your software application has a collate print option, you
must turn it OFF before you print overlays.
4. You cannot use overlays with the:
• Windows 2000 PostScript driver
• Macintosh driver
5. The message DISK FULL appears if there isn’t enough
memory for the data.
Hardware / Software Requirements
• the Storage Device Manager software must be installed.
Required Actions
Before overlays can be printed, they must be
• created in a software application
• saved as a print file
• downloaded to storage
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Overlays
Requirements
Storage Requirements
Locations
Use Storage Device Manager to store the overlays to the
printer’s:
• hard disk drive
or
• flash memory
Maximum Available Space
Hard Disk Drive
2 MB each for PCL Macros and PostScript Forms
Flash Memory
about 0.5 MB each for PCL Macros and PostScript Forms
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Overlays
Windows PostScript
Creating Files for Overlays
General Information
The files to be used as overlays must be created, generated, and
stored.
Then, other users can use settings in the printer drivers to use the
files as overlays in documents.
1. Create the document that you wish to use for Overlay printing
(e.g. a letterhead).
2. Use the printer driver to generate a PRN file (print file).
3. Use the Storage Device Manager utility to convert this PRN file
(print file) to a storable file format.
4. Download the storable file to the printer.
An overlay can be created in any software application that can
• handle logos, letterheads, forms, etc.
and
• print to a file.
How To
1. Open the file you want to use as an overlay.
2. Click File → Print.
3. Right-click the appropriate printer.
Important
You must use OKI PostScript driver to do this.
4. Your action depends on your operating system.
Windows XP:
Windows 2000:
Win Me/98, NT:
5. Click Print To File.
Click Preferences.
Click Printing Preferences.
Click Properties.
A checkmark appears in the box.
6. Click the Job Options tab.
7. Click the Overlays… button.
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8. From the drop-down menu, click Create Form.
9. Click OK to close the dialog box.
10. Click OK.
11. Click OK.
12. You are prompted to name the .prn file.
13. You are prompted to select the location (where the file will be
stored).
14. The document prints. However, a hardcopy document doesn’t
print. The document is stored on the printer’s hard disk.
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Overlays
Windows PostScript
Downloading the print file to use as an overlay
Once you have created a print (PRN) file on your PC's hard disk,
you must download this file to the printer.
Use the Storage Device Manager to download the PRN file.
The Storage Device Manager software is included with the original
software CDs that were supplied with your printer.
1. Launch Storage Device Manager.
2. Allow the program to discover (locate) the printer.
3. Click Project. Click New Project.
4. From the Project menu, select Add File to Project.
5. Select the PRN file(s) that you created earlier.
PCL: This automatically generates a BIN file.
PostScript: This automatically generates a PostScript hst file.
Important!
The BIN file is automatically assigned an ID number.
To change the ID number
• double-click the number
• enter a new one in the ID field.
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6. Note the name that the file is assigned in the Storage Device
Manager.
Names are case sensitive.
NOTE
The assigned file name is very important!
You must use this ID number or name when creating
overlays in the printer driver.
You should change the ID number or name from the
default value.
Note the new name for later use.
7. Make sure the printer being used is highlighted in the lower
window of the Storage Device Manager.
8. Select the Project menu. Choose Send Project Files to Printer.
This downloads the file to the printer.
If the file was downloaded successfully, "Command Issued"
displays.
9. Close the Storage Device Manager.
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Overlays
Windows PostScript
Defining
1. Open the file you want to print.
2. Click File → Print.
3. Right-click the appropriate printer.
4. Your action depends on your operating system.
Windows XP:
Click Preferences.
Windows 2000:
Win Me/98, NT:
Click Printing Preferences.
Click Properties.
5. Click the Job Options tab.
6. Click Overlay.
7. Set up an Overlay Group. Click New.
The Define Overlays dialog box appears.
8. Under Group Name, enter a name for the group of overlays
you are creating.
9. To select the pages that the overlay prints on,
• In the Print on Pages drop-down list, select on which pages
the overlay is to be printed,
or
• Select Custom and enter specific page numbers under
Custom pages.
10. Under Overlay Name, type in the name of the overlay file
exactly as it was stored using Storage Device Manager (see the
File List printout), including the file extension HST.
Overlay file names are case sensitive.
11. Click Add.
12. Repeat steps 10 and 11 to add additional overlays (maximum
of three per group).
13. Click OK.
14. Click New.
To create additional overlay groups (up to 32 can be defined),
repeat steps 7 to 14 above.
Finish
15. Click OK. Close the Printers dialog box.
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Overlays
Windows PostScript
Printing
1. Open the file you want to print.
2. Click File → Print.
3. Right-click the appropriate printer.
4. Your action depends on your operating system.
Windows XP:
Click Preferences.
Windows 2000:
Win Me/98, NT:
Click Printing Preferences.
Click Properties.
5. Click the Job Options tab.
6. Click Overlay...
7. To define an overlay, click Define Overlays.
8. In the Overlay Name list, enter the file name of the overlay.
NOTE
The Overlay Name must be EXACTLY the same as the file
name you noted in the previous section. This is the name
under which the file is stored on the printer’s hard disk
drive. It is case sensitive.
9. In ID Values, enter the ID of the file. Please refer to the
instructions for the Storage Device Manager utility.
10. Select the pages where the overlay prints. Use
Print on Pages
or
Custom Pages to select specific page numbers in the
document.
11. Click Add.
12. Click Close.
13. Repeat steps 8 though 12 for each overlay you wish to add.
14. Under Defined Overlay, highlight the overlay name. Click the
Add button to add the overlay to the list in Active Overlays.
15. Select Print Using Active Overlays.
16. Click OK.
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17. Click OK.
18. Close the Default dialog box.
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Overlays
Windows PostScript
Editing
1. Open the file you want to print.
2. Click File → Print.
3. Right-click the appropriate printer.
4. Your action depends on your operating system.
Windows XP:
Click Preferences.
Windows 2000:
Win Me/98, NT:
Click Printing Preferences.
Click Properties.
5. Click the Job Options tab.
6. Click the Overlay tab.
7. Click Define overlays.
The Define overlays dialog box appears.
8. Under Defined overlays, click the overlay you want to edit.
9. Make your changes. Click Apply.
10. Click Close.
11. Click OK.
12. Click OK.
13. Close the Printers dialog box.
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Overlays
Windows PostScript
Deleting
1. Open the file you want to print.
2. Click File → Print.
3. Right-click the appropriate printer.
4. Your action depends on your operating system.
Windows XP:
Click Preferences.
Windows 2000:
Win Me/98, NT:
Click Printing Preferences.
Click Properties.
5. Click the Job Options tab.
6. Click the Overlay tab.
7. Click Define overlays.
The Define overlays dialog box appears.
8. Under Defined overlays, click the overlay you want to delete.
9. Click Remove.
10. Click Close.
11. Click OK.
12. Click OK.
13. Close the Printers dialog box.
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Overlays
Windows PCL
Creating Files for Overlays
General Information
The files to be used as overlays must be created, generated, and
stored.
Then, other users can use settings in the printer drivers to use the
files as overlays in documents.
1. Create the document that you wish to use for Overlay printing
(e.g. a letterhead).
2. Use the printer driver to generate a PRN file (print file).
3. Use the Storage Device Manager utility to convert this PRN file
(print file) to a storable file format.
4. Download the storable file to the printer.
An overlay can be created in any software application that can
• handle logos, letterheads, forms, etc.
and
• print to a file.
How To
1. Open the file you want to use as an overlay.
2. Click File → Print.
3. Right-click the appropriate printer.
Important
You must use OKI PCL driver to do this.
4. Your action depends on your operating system.
Windows XP:
Windows 2000:
Win Me/98, NT:
5. Click Print To File.
Click Preferences.
Click Printing Preferences.
Click Properties.
A checkmark appears in the box.
6. Click the Setup tab.
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Storage Device Manager • 168
7. Under Driver Settings, make sure the appropriate driver
setting is selected.
8. Click the Job Options tab.
9. Click Overlay.
10. Click Define Overlays.
11. At Name, enter the name for your overlay.
12. Enter the other information, as necessary.
Try to keep the overlay to a single sheet.
Don't use N-up, duplex, finisher options, etc. when creating an
overlay. These can be added when printing the document that
includes the overlay.
13. Click Add.
14. Click Close.
15. Click OK.
16. Click OK.
17. Click OK.
18. The document prints. However, a hardcopy document doesn’t
print. The document is stored on the printer’s hard disk.
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Overlays
Windows PCL
Downloading the print file to use as an overlay
Once you have created a print (PRN) file on your PC's hard disk,
you must download this file to the printer.
Use the Storage Device Manager to download the PRN file.
The Storage Device Manager software is included with the original
software CDs that were supplied with your printer.
1. Launch Storage Device Manager.
2. Allow the program to discover (locate) the printer.
3. Click Project. Click New Project.
4. From the Project menu, select Add File to Project.
5. Select the PRN file(s) that you created earlier.
PCL: This automatically generates a BIN file.
PostScript: This automatically generates a PostScript hst file.
Important!
The BIN file is automatically assigned an ID number.
To change the ID number
• double-click the number
• enter a new one in the ID field.
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6. Note the name that the file is assigned in the Storage Device
Manager.
Names are case sensitive.
NOTE
The assigned file name is very important!
You must use this ID number or name when creating
overlays in the printer driver.
You should change the ID number or name from the
default value.
Note the new name for later use.
7. Make sure the printer being used is highlighted in the lower
window of the Storage Device Manager.
8. Select the Project menu. Choose Send Project Files to Printer.
This downloads the file to the printer.
If the file was downloaded successfully, "Command Issued"
displays.
9. Close the Storage Device Manager.
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Overlays
Windows PCL
Defining
Overlays do not work with the Windows PCL6 drivers.
1. Open the file you want to print.
2. Click File → Print.
3. Right-click the appropriate printer.
4. Your action depends on your operating system.
Windows XP:
Windows 2000:
Win Me/98, NT:
5. Click the Setup tab.
Click Preferences.
Click Printing Preferences.
Click Properties.
6. Under Driver Settings, make sure the appropriate driver
setting is selected.
7. Click the Job Options tab.
8. Click the Overlay tab.
9. Click Define Overlays.
10. Under Overlay Name, enter a name for the overlay.
11. Under ID Value, enter the ID number for the file saved using
the Storage Device Manager software (see the File List
printout).
12. In the Print on Pages drop-down list, select on which pages
the overlay is to be printed,
or
select Custom and enter specific page numbers under Custom
pages.
13. Click Add.
The overlay you defined appears in the Defined overlays list.
14. Click Close.
15. Click OK.
16. Click OK.
17. Close the dialog box.
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Overlays
Windows PCL
Printing
Overlays do not work with the Windows PCL6 drivers.
1. Open the file you want to print.
2. Click File → Print.
3. Right-click the appropriate printer.
4. Your action depends on your operating system.
Windows XP:
Windows 2000:
Win Me/98, NT:
5. Click the Setup tab.
Click Preferences.
Click Printing Preferences.
Click Properties.
6. Under Driver Settings, make sure the appropriate driver
setting is selected.
7. Click the Job Options tab.
8. Click the Overlay tab.
9. Under Defined Overlays, click any overlays you wish to use.
To select more than one, press the Ctrl key while selecting the
names.
10. Click OK.
Each name appears in the Active overlays box.
To print a sample of an overlay for review
1. Under Defined Overlays, click the name.
2. Click Test Print.
To add more overlays to the list
1. Click Define overlays.
2. In the Define overlays dialog box, fill in the appropriate
information.
3. Click Close.
4. Click Print using active overlays.
5. Click OK.
6. Click OK.
7. Click Print.
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Overlays
Windows PCL
Editing
1. Open the file you want to print.
2. Click File → Print.
3. Right-click the appropriate printer.
4. Your action depends on your operating system.
Windows XP:
Windows 2000:
Win Me/98, NT:
5. Click the Setup tab.
Click Preferences.
Click Printing Preferences.
Click Properties.
6. Under Driver Settings, make sure the appropriate driver
setting is selected.
7. Click the Job Options tab.
8. Click the Overlay tab.
9. Click Define overlays.
The Define overlays dialog box appears.
10. Under Defined overlays, click the overlay you want to edit.
11. Make your changes. Click Apply.
12. Click Close.
13. Click OK.
14. Click OK.
15. Close the Printers dialog box.
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Overlays
Windows PCL
Deleting
1. Open the file you want to print.
2. Click File → Print.
3. Right-click the appropriate printer.
4. Your action depends on your operating system.
Windows XP:
Windows 2000:
Win Me/98, NT:
5. Click the Setup tab.
Click Preferences.
Click Printing Preferences.
Click Properties.
6. Under Driver Settings, make sure the appropriate driver
setting is selected.
7. Click the Job Options tab.
8. Click the Overlay tab.
9. Click Define overlays.
The Define overlays dialog box appears.
10. Under Defined overlays, click the overlay you want to delete.
11. Click Remove.
12. Click Close.
13. Click OK.
14. Click OK.
15. Close the Printers dialog box.
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Web Installer
General Information
This utility is a web-based application. It automates tasks for a
network administrator.
• Discovering printers connected to a TCP/IP network
• Displaying discovered printers on Oki Data web page
• Sending users e-mail notification of the URL that permits
the downloading of printer driver installation programs for
discovered printers.
Administrators can use this utility to manage printers and users
organized in groups, such as departments or floors.
How to Install
Load this program from the Menu Installer located on CD1.
Additional Information
Click the Manual icon to access the on-line manual.
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Web Installer • 176
Fiery Color Files
General Information
These are additional files available via CD2. You copy them from
CD2 to your hard disk. Many of the files are PostScript files you
can download and print using Fiery Downloader.
How to Install
The Fiery Utilities are installed from CD2.
For more information, refer to the online EFI Software
Installation Guide.
Additional Information
See the on-line EFI Software Installation Guide, Chapter 1,
Installing color files from the User Software CD (CD2).
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Fiery ColorWise Pro Tools
General Information
This utility is the color management system built into the Fiery.
It is designed to provide both casual and expert users with the
best color output for a variety of purposes.
The default settings provide high-quality, out-of-box color from
many Windows and Mac OS applications. This allows casual
users to achieve quality output without knowing about or
changing any color settings on the Fiery.
How to Install
The Fiery Utilities are installed from CD2.
For more information, refer to the online EFI Software
Installation Guide.
Additional Information
See the on-line EFI Color Guide.
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Fiery ColorWise Pro Tools • 178
Fiery Command Workstation
General Information
This utility provides graphical means to monitor, preview, and
manage jobs on one or more Fiery servers. You can hide or
rearrange the components in the interface to create custom
layouts that meet your job management needs.
How to Install
The Fiery Utilities are installed from CD2.
For more information, refer to the online EFI Software
Installation Guide.
Additional Information
See the on-line EFI Job Management Guide, Chapter 2.
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Fiery Command Workstation • 179
Fiery Downloader
General Information
This utility allows you to send PostScript (PS), Encapsulated
PostScript (EPS), Tagged Image FIle Format (TIFF), and
Portable Document Format (PDF) files directly to the Fiery
without using the application in which they were created. It also
allows you to manage printer fonts on the Fiery.
How to Install
The Fiery Utilities are installed from CD2.
For more information, refer to the online EFI Software
Installation Guide.
Additional Information
See the online EFI Printing Guide, Chapter 4.
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Fiery Downloader • 180
Fiery Hot Folders
General Information
This utility allows you to store and reuse frequently used print
options when printing PostScript and PDF files on the Fiery.
This utility is only available for GA models. It is not compatible
with standard models.
How to Install
The Fiery Utilities are installed from CD2.
For more information, refer to the online EFI Software
Installation Guide.
Additional Information
See the online EFI Printing Guide, Chapter 6.
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Fiery Hot Folders • 181
Fiery Mail Port
General Information
This utility provides a method to print and control the MFP
remotely. Jobs are sent to the printer in the form of e-mail
attachments.
How to Install
The Fiery Utilities are installed from CD2.
For more information, refer to the online EFI Software
Installation Guide.
Additional Information
See the online EFI Software Installation Guide, Chapter 1,
Installing the EFI Fiery Mail Port section.
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Fiery Printer Delete
General Information
Use this utility to uninstall a Fiery printer from your computer.
You must use this utility to delete a Fiery driver or printer.
This utility deletes all of the Fiery printer driver files from the
Printer folder instead of the user manually deleting the printer
driver from Printer folder.
How to Install
The Fiery Utilities are installed from CD2.
For more information, refer to the online EFI Software
Installation Guide.
Additional Information
This utility does not have a Help file.
No additional information is necessary.
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Fiery Printer Delete • 183
Fiery Remote Scan
General Information
The Fiery Remote Scan Utility allows you to manage files scanned
at the MFP. You use the client software installed on your computer.
To use the Fiery Remote Scan Utility,
1. Set up a mailbox.
A mailbox names a reserved space on the MFP’s hard disk drive.
2. Use the MFP to scan a document to the mailbox.
The scanned document is stored in the mailbox.
3. Use the Fiery software (client software) on your computer to
work with the file stored in the mailbox.
You can use the client software to:
a. send to print
b. send to email
c. sent to FTP
d. save to disk
How to Install
The Fiery Utilities are installed from CD2.
For more information, refer to the online EFI Software
Installation Guide.
Additional Information
For additional information, see the Help file in the utility.
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Fiery Remote Scan • 184
ICC Profiles
General Information
The ICC Profiles provided with your printer allow you to match
what you see on screen to what you see on your printed output.
The profiles are customized for your Oki Data printer. You may
use the profiles when you use the ColorWise Pro Tools. You may
also use the profiles with applications that support ICC
standards.
How to Install
See the online EFI Software Installation Guide, Chapter 1,
Installing the ICC profiles . . . sections.
Additional Information
See the online EFI Color Guide, Chapter 1.
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ICC Profiles • 185
B
Index
Symbols
BIN files 145
C
%disk0%
hard disk drive
PS partition 148
%Flash0%
Color adjusting
flash memory, PCL 148
hue 16
Numerics
in software applications 16
lightness 16
saturation 16
0 partition (PCL), hard disk
drive 148
1 partition (common), hard
disk drive 148
2, flash memory, PCL 148
restrict for clients 36
A
Access, user access to
printer 6, 27
Accounting
client information 37
printer usage 6, 27
Adjusting color
read-me file for swatch
color swatch samples 13
creating custom colors 15
darkness 16
Custom colors, creating 13,
15
hue 16
in software applications 16
lightness 16
color 16
DISK FULL message
overlays 157
of your monitor 16
RGB numbers for
applications 15
E
saturation 16
vividness 16
Administrative password 135
Economy
Energy Star 2
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Index • 186
Electromagnetic
compatibility 2
Energy
Energy Star 2
ERROR PDF to PS conversion
failed 26
Forms
ID number 150
PostScript 136
Storage Device Manager
storing on printer hard disk
drive 140
F
test print 142
volume number 148
Fiery Color Files 177
Fiery ColorWise Pro Tools
178
H
Fiery Command Workstation
179
Fiery Downloader 180
Fiery Hot Folders 181
Fiery Mail Port 182
Fiery Printer Delete 183
Fiery Remote Scan 184
Files
0 partition (PCL) 148
Show Resources vs. Ad-
formatting 131
deleting from HDD 152, 154
list of files in printer’s
memory (HDD) 151
viewing from HDD 152
Flash memory
maintenance (Storage
Device Manager) 128
PCL
PS partition 148
Storage Device Manager
128, 131
storing forms 140
viewing files 152
HST files 139
Hue, adjustment for color 16
%Flash0% 148
2 148
Fonts
embedded fonts in PDF
files 26
I
PDF files 26
ICC Profiles Utility 185
ID number, overlays 148
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Index • 187
L
Letterhead
Page counts
overlays 156
Lightness, adjustment for
color 16
color vs. mono 36
restricting printing 36
Passwords
Logs, printing information 36
LPR Utility 17
administrative 135
PCL Macros (forms) 143
PDF
embedded fonts 26
printing files 24
PDF Direct Print Utility 24
PIN number
132
PostScript
forms 136
M
Memory
list of files in printer’s
memory 151
Messages
ERROR PDF to PS
conversion failed 26
Power
N
Print Job Accounting
Server ID 38
Network
tracking printer usage 29
Network Extensions 19
27
O
Print logs 36
OKI Admin Manager Utility
23
adjusting your monitor’s
colors 16
Printer
access 6, 27
registering 36
tracking usage 6, 27
Printing
creating custom colors 13,
15
PDF files 24
Overlays
description 156
documents to use as
Windows PCL 168
downloading
Windows PCL or PS 161,
170
example 156
ID number 148
printing
Windows PS 164
slow printing 19, 21
PrintSuperVision 124
ES3640e MFP Utilities Guide
Index • 188
PRN files
Utilities
Storage Device Manager
139
Projects
Storage Device Manager
138
Color Swatch 13
Fiery ColorWise Pro Tools
178
Workstation 179
R
Fiery Downloader 180
Fiery Hot Folders 181
Fiery Mail Port 182
Fiery Remote Scan 184
ICC Profiles 185
Registering
clients 36
printers 36
Reports
color swatch sample 14
files in printer’s memory
(HDD) 151
Network Extensions 19
OKI Admin Manager 23
PrintSuperVision 124
Storage Device Manager
information about print
jobs 36
Network Administrator 36
RGB
numbers for software
applications 15
S
V
Sample color swatches 14
Saturation, adjustment for
color 16
Vividness, adjustment for
color 16
Voltage
Volume number
forms 148
Server ID 38
Slow printing 19, 21
Software utilities 19, 128
Storage device manager 128
W
U
Web Installer Utility 176
Usage
reports 36
ES3640e MFP Utilities Guide
Index • 189
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