Lexmark X 560n User Manual
X560n  
User's Guide  
May 2008  
www.lexmark.com  
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.  
All other trademarks are the property of their respective owners.  
© 2008 Lexmark International, Inc.  
All rights reserved.  
740 West New Circle Road  
Lexington, Kentucky 40550  
Contents  
Safety information...........................................................................11  
Learning about the printer.............................................................12  
Checking the box contents..............................................................................................................................................12  
Printer configurations........................................................................................................................................................13  
Understanding the printer control panel...................................................................................................................16  
Getting the printer ready to fax......................................................................................................................................18  
Choosing a fax connection.......................................................................................................................................................... 18  
Using an RJ11 adapter .................................................................................................................................................................. 19  
Connecting directly to a telephone wall jack....................................................................................................................... 23  
Connecting to a telephone ......................................................................................................................................................... 23  
Connecting to an answering machine.................................................................................................................................... 25  
Connecting to a computer with a modem............................................................................................................................ 26  
Setting the outgoing fax name and number........................................................................................................................ 27  
Setting the country code ............................................................................................................................................................. 28  
Setting the date............................................................................................................................................................................... 30  
Setting the time............................................................................................................................................................................... 30  
Understanding the fax and scan software..................................................................................................................31  
Understanding Address Book Editor ....................................................................................................................................... 31  
Understanding Express Scan Manager................................................................................................................................... 31  
Installing options..............................................................................32  
Installing a 550-sheet drawer..........................................................................................................................................32  
Securing the 550-sheet drawer to the printer..........................................................................................................33  
Installing a multi-protocol network card....................................................................................................................35  
Installing a memory card..................................................................................................................................................37  
Attaching cables..................................................................................................................................................................40  
Loading paper and specialty media.............................................42  
Loading Tray 1 (MPT)..........................................................................................................................................................42  
Loading Tray 2 and Tray 3................................................................................................................................................44  
Setting the Paper Type......................................................................................................................................................46  
Linking trays..........................................................................................................................................................................46  
Paper and specialty media guide..................................................48  
Paper guidelines..................................................................................................................................................................48  
Paper characteristics...................................................................................................................................................................... 48  
Contents  
3
Unacceptable paper ...................................................................................................................................................................... 49  
Selecting paper................................................................................................................................................................................ 49  
Selecting preprinted forms and letterhead........................................................................................................................... 49  
Using recycled paper..................................................................................................................................................................... 50  
Using letterhead..................................................................................................................................................................50  
Using transparencies..........................................................................................................................................................50  
Using envelopes...................................................................................................................................................................51  
Using labels............................................................................................................................................................................52  
Using card stock...................................................................................................................................................................53  
Storing paper........................................................................................................................................................................53  
Supported paper sizes, types, and weights...............................................................................................................54  
Supported paper sizes .................................................................................................................................................................. 54  
Supported paper types................................................................................................................................................................. 55  
Supported paper weights............................................................................................................................................................ 56  
Paper capacities............................................................................................................................................................................... 56  
Printing...............................................................................................58  
Installing printer software................................................................................................................................................58  
Printing a document from Windows............................................................................................................................58  
Printing a document from a Macintosh computer..................................................................................................58  
Printing the configuration page....................................................................................................................................58  
Printing the demo page....................................................................................................................................................59  
Using Secure printing........................................................................................................................................................59  
Understanding Secure Print........................................................................................................................................................ 59  
Printing Secure Print jobs from the printer control panel ............................................................................................... 59  
Using Proof printing...........................................................................................................................................................60  
Understanding Proof Print .......................................................................................................................................................... 60  
Printing Proof Print jobs from the printer control panel.................................................................................................. 60  
Canceling a print job..........................................................................................................................................................60  
Canceling a print job from the printer control panel ........................................................................................................ 60  
Canceling a print job from the Windows taskbar ............................................................................................................... 61  
Canceling a print job from the Windows desktop.............................................................................................................. 61  
Canceling a print job from Mac OS X....................................................................................................................................... 61  
Copying...............................................................................................62  
Making a copy.......................................................................................................................................................................62  
Customizing copy settings...............................................................................................................................................63  
Selecting a paper tray for copies............................................................................................................................................... 63  
Collating copies............................................................................................................................................................................... 63  
Reducing or enlarging copies .................................................................................................................................................... 64  
Selecting the type of document being copied.................................................................................................................... 64  
Contents  
4
Adjusting copy quality.................................................................................................................................................................. 65  
Making a copy lighter or darker ................................................................................................................................................ 65  
Adjusting the sharpness of a copy ........................................................................................................................................... 65  
Adjusting the color saturation of a copy................................................................................................................................ 66  
Adjusting the auto exposure of copies................................................................................................................................... 66  
Centering an image on a page .................................................................................................................................................. 67  
Copying multiple pages onto a single sheet........................................................................................................................ 67  
Printing a poster.............................................................................................................................................................................. 68  
Repeating images on a sheet ..................................................................................................................................................... 68  
Setting the copy margins............................................................................................................................................................. 69  
Canceling a copy job..........................................................................................................................................................69  
Scanning.............................................................................................70  
Scanning a document using the computer...............................................................................................................70  
Scanning documents directly to other applications..............................................................................................71  
Scanning text for editing..................................................................................................................................................71  
Customizing scan settings using the computer.......................................................................................................71  
Scanning clear images from magazines or newspapers.......................................................................................73  
Canceling a scan job...........................................................................................................................................................73  
Scanning to a computer....................................................................................................................................................73  
Sharing a folder in Windows....................................................................................................................................................... 73  
Creating a computer address using Address Book Editor ............................................................................................... 74  
Creating a computer address using the Embedded Web Server.................................................................................. 75  
Setting up scanning to a computer (Macintosh)................................................................................................................. 75  
Scanning to a computer over the network ........................................................................................................................... 77  
Scanning to an FTP server................................................................................................................................................77  
Creating an FTP address using Address Book Editor ......................................................................................................... 77  
Creating an FTP address using the Embedded Web Server............................................................................................ 78  
Scanning to an FTP address........................................................................................................................................................ 78  
Scanning to e-mail..............................................................................................................................................................79  
Setting up the SMTP server......................................................................................................................................................... 79  
Creating an e-mail address using Address Book Editor.................................................................................................... 79  
Creating an e-mail address using the Embedded Web Server....................................................................................... 80  
Creating an e-mail group using the Embedded Web Server.......................................................................................... 80  
Scanning to an e-mail address................................................................................................................................................... 81  
Customizing the default scan settings from the printer control panel...........................................................81  
Adjusting the auto exposure of scanned images ............................................................................................................... 81  
Adjusting the color saturation of a scanned image........................................................................................................... 82  
Adjusting the image compression of a scanned image ................................................................................................... 82  
Adjusting the scan resolution .................................................................................................................................................... 82  
Adjusting the sharpness of a scanned image....................................................................................................................... 82  
Selecting the size of the document being scanned........................................................................................................... 83  
Contents  
5
Changing the maximum e-mail size of a scanned image................................................................................................ 83  
Changing the scan destination.................................................................................................................................................. 83  
Changing the TIFF format for a scanned image .................................................................................................................. 83  
Selecting the type of document being scanned................................................................................................................. 84  
Making a scanned image lighter or darker............................................................................................................................ 84  
Setting the scan color mode....................................................................................................................................................... 84  
Setting the scanned image file type........................................................................................................................................ 85  
Customizing the scan settings for an individual scan job....................................................................................85  
Customizing the scan settings when scanning to e-mail ................................................................................................ 85  
Customizing the scan settings when scanning to a computer...................................................................................... 85  
Faxing.................................................................................................86  
Sending a fax.........................................................................................................................................................................86  
Sending a fax using the ADF....................................................................................................................................................... 86  
Sending a fax using the scanner glass .................................................................................................................................... 86  
Sending a broadcast fax............................................................................................................................................................... 87  
Inserting a pause in a fax number ............................................................................................................................................ 87  
Setting up the Address Book for faxing.......................................................................................................................88  
Creating a fax number entry using Address Book Editor ................................................................................................. 88  
Creating a fax number entry using the Embedded Web Server.................................................................................... 88  
Creating a fax number entry using the printer control panel ........................................................................................ 89  
Creating a fax group using Address Book Editor ................................................................................................................ 89  
Creating a fax group using the Embedded Web Server................................................................................................... 90  
Creating a fax group using the printer control panel........................................................................................................ 90  
Canceling a fax job..............................................................................................................................................................91  
Receiving a fax......................................................................................................................................................................91  
Understanding the fax receive modes.................................................................................................................................... 91  
Setting the fax receive mode...................................................................................................................................................... 91  
Enabling secure faxes.................................................................................................................................................................... 92  
Printing secure faxes...................................................................................................................................................................... 92  
Adjusting fax activity report settings...........................................................................................................................92  
Printing fax reports.............................................................................................................................................................93  
Sending a fax at a specified time...................................................................................................................................93  
Enabling Color Fax..............................................................................................................................................................93  
Limiting access to fax and scan operations...............................................................................................................94  
Limiting who can send faxes to the printer...............................................................................................................94  
Customizing dial settings.................................................................................................................................................95  
Setting the dialing mode ............................................................................................................................................................. 95  
Adjusting the volume.................................................................................................................................................................... 95  
Setting up to fax while behind a PBX ...................................................................................................................................... 95  
Setting the time delay before receiving a fax automatically .......................................................................................... 96  
Customizing the default fax settings from the printer control panel..............................................................96  
Contents  
6
Adjusting the fax resolution ....................................................................................................................................................... 96  
Selecting the type of document being faxed....................................................................................................................... 96  
Making a fax lighter or darker .................................................................................................................................................... 97  
Setting the delayed start time.................................................................................................................................................... 97  
Customizing the fax settings for an individual fax job...........................................................................................97  
Clearing jams.....................................................................................98  
Avoiding jams.......................................................................................................................................................................98  
Understanding jam messages and locations............................................................................................................98  
Clearing Tray 1 (MPT) jams............................................................................................................................................100  
Clearing Tray 2 jams.........................................................................................................................................................104  
Clearing Tray 3 jams.........................................................................................................................................................109  
Clearing jams in the fuser...............................................................................................................................................113  
Clearing jams in the duplex unit..................................................................................................................................116  
Clearing jams in the ADF................................................................................................................................................119  
Understanding printer menus.....................................................122  
Menus list.............................................................................................................................................................................122  
Default Settings Menu....................................................................................................................................................122  
Copy Defaults menu....................................................................................................................................................................122  
Scan Defaults menu.....................................................................................................................................................................125  
Fax Defaults menu........................................................................................................................................................................127  
Tray Settings menu...........................................................................................................................................................128  
Tray 1 (MPT) menu........................................................................................................................................................................128  
Tray 2 menu ....................................................................................................................................................................................129  
Tray 3 menu ....................................................................................................................................................................................129  
Information Pages menu................................................................................................................................................130  
Billing Meters menu.........................................................................................................................................................131  
Admin Menu.......................................................................................................................................................................131  
Address Book menu.....................................................................................................................................................................131  
Print Language menu..................................................................................................................................................................132  
Network Settings menu..............................................................................................................................................................134  
Parallel Settings menu ................................................................................................................................................................136  
USB Settings menu.......................................................................................................................................................................136  
Fax Settings menu........................................................................................................................................................................136  
System Settings menu ................................................................................................................................................................140  
Maintenance menu......................................................................................................................................................................144  
Secure Settings menu .................................................................................................................................................................145  
Admin Reports menu ..................................................................................................................................................................146  
Scan to Email menu .....................................................................................................................................................................146  
Panel Language Menu....................................................................................................................................................147  
Contents  
7
Understanding printer messages...............................................148  
List of status and error messages................................................................................................................................148  
Maintaining the printer.................................................................160  
Storing supplies.................................................................................................................................................................160  
Cleaning the printer.........................................................................................................................................................160  
Cleaning the exterior of the printer .......................................................................................................................................160  
Cleaning the scanner glass........................................................................................................................................................161  
Ordering supplies..............................................................................................................................................................161  
Ordering print cartridges...........................................................................................................................................................161  
Ordering a fuser.............................................................................................................................................................................162  
Ordering a transfer belt ..............................................................................................................................................................162  
Moving the printer............................................................................................................................................................162  
Before moving the printer.........................................................................................................................................................162  
Locking the scanner.....................................................................................................................................................................163  
Removing the printer from the 550-sheet drawer ...........................................................................................................164  
Moving the printer to another location................................................................................................................................167  
Setting the printer up in a new location ..............................................................................................................................167  
Adjusting the color registration...................................................................................................................................168  
Adjusting the color registration automatically..................................................................................................................168  
Adjusting the color registration manually...........................................................................................................................168  
Administrative support.................................................................170  
Locking the administrator menus...............................................................................................................................170  
Adjusting Power Saver....................................................................................................................................................170  
Setting the Auto Reset....................................................................................................................................................171  
Using the Embedded Web Server...............................................................................................................................171  
Creating an administrator password for the Embedded Web Server............................................................172  
Creating e-mail alerts.......................................................................................................................................................172  
Troubleshooting.............................................................................173  
Online customer support...............................................................................................................................................173  
Checking an unresponsive printer..............................................................................................................................173  
Solving printing problems.............................................................................................................................................173  
Multiple-language PDFs do not print....................................................................................................................................173  
Printer control panel display is blank ....................................................................................................................................173  
Jobs do not print...........................................................................................................................................................................174  
Job takes longer than expected to print..............................................................................................................................174  
Tray linking does not work........................................................................................................................................................174  
Unexpected page breaks occur...............................................................................................................................................175  
Contents  
8
Solving copy problems...................................................................................................................................................175  
Copier does not respond ...........................................................................................................................................................175  
Scanner unit does not close......................................................................................................................................................175  
Poor copy quality..........................................................................................................................................................................175  
Partial document or photo copies..........................................................................................................................................177  
Solving scan problems....................................................................................................................................................177  
Scanner does not respond ........................................................................................................................................................177  
Scan was not successful .............................................................................................................................................................177  
Scanning takes too long or freezes the computer............................................................................................................178  
Poor scanned image quality .....................................................................................................................................................178  
Partial document or photo scans............................................................................................................................................179  
Cannot scan from a computer .................................................................................................................................................179  
Solving fax problems.......................................................................................................................................................179  
Cannot send or receive a fax.....................................................................................................................................................179  
Can send but not receive faxes................................................................................................................................................181  
Can receive but not send faxes................................................................................................................................................181  
Received fax has poor print quality........................................................................................................................................182  
Solving option problems................................................................................................................................................182  
Option does not operate correctly or quits after it is installed ....................................................................................182  
Drawers.............................................................................................................................................................................................183  
Solving paper feed problems.......................................................................................................................................183  
Paper frequently jams.................................................................................................................................................................183  
Paper jam message remains after jam is cleared ..............................................................................................................183  
Solving print quality problems....................................................................................................................................184  
Repeating defects.........................................................................................................................................................................184  
Color misregistration...................................................................................................................................................................184  
Light colored line, white line, or incorrectly colored line...............................................................................................185  
Streaked vertical lines .................................................................................................................................................................186  
Print is too light .............................................................................................................................................................................186  
Print irregularities .........................................................................................................................................................................187  
Print is too dark..............................................................................................................................................................................187  
Transparency print quality is poor..........................................................................................................................................188  
Uneven print density...................................................................................................................................................................188  
Incorrect margins..........................................................................................................................................................................188  
Skewed print...................................................................................................................................................................................188  
Blank pages.....................................................................................................................................................................................189  
Clipped images..............................................................................................................................................................................189  
Solid color pages...........................................................................................................................................................................190  
Paper curl.........................................................................................................................................................................................190  
Toner specks...................................................................................................................................................................................190  
Toner rubs off.................................................................................................................................................................................191  
FAQ about color printing...............................................................................................................................................191  
Contacting Customer Support.....................................................................................................................................192  
Contents  
9
Notices..............................................................................................193  
Edition notice.....................................................................................................................................................................193  
Power consumption.........................................................................................................................................................201  
Index.................................................................................................205  
Contents  
10  
Safety information  
Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.  
Use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched  
telephone network.  
Refer service or repairs, other than those described in the user documentation, to a professional service person.  
This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark  
components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of  
other replacement parts.  
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system  
connections) are properly installed in their marked plug-in ports.  
This product uses a laser.  
CAUTION—POTENTIAL INJURY:Use of controls or adjustments or performance of procedures other than those  
specified herein may result in hazardous radiation exposure.  
Thisproductusesaprintingprocessthatheatstheprintmedia, andtheheatmaycausethemediatoreleaseemissions.  
Youmustunderstand thesection inyouroperatinginstructionsthat discussestheguidelinesfor selectingprintmedia  
to avoid the possibility of harmful emissions.  
This product contains a lithium battery.  
CAUTION—POTENTIAL INJURY: There is a risk of explosion if the battery is replaced with an incorrect type.  
Discard used batteries according to the battery manufacturer’s instructions and local regulations.  
This product contains mercury in the lamp (<5mg Hg). Disposal of mercury may be regulated due to environmental  
considerations. For disposal or recycling information, contact your local authorities or the Electronic Industries  
Alliance: www.eiae.org.  
This symbol indicates the presence of a hot surface or component.  
CAUTION—HOT SURFACE: To reduce the risk of injury from a hot component, allow the surface to cool before  
touching it.  
Safety information  
11  
   
Learning about the printer  
Checking the box contents  
The following illustration shows the items included with the printer.  
1
2
6
5
3
4
1
2
3
4
5
6
Printer  
Print cartridges  
Phone cord  
Power cable  
Setup sheet  
Software and Documentation CD  
Learning about the printer  
12  
     
Printer configurations  
Basic model  
The following illustrations show the basic printer model.  
1
2
8
7
3
6
4
5
1
2
3
4
5
6
7
8
Automatic Document Feeder (ADF)  
Paper guides  
Scanner cover  
Printer control panel  
Standard 250-sheet tray (Tray 2)  
Standard exit bin  
Scanner glass  
Scanner lock  
Learning about the printer  
13  
 
1
2
3
7
4
5
6
1
2
3
4
5
6
7
LINE port  
Ethernet port  
EXT port  
Parallel port  
USB port  
Power supply port  
Power switch  
Learning about the printer  
14  
Fully configured model  
The following illustration shows the fully configured printermodel. Thebasicmodelcan befully configured by adding  
a 550-sheet drawer.  
1
1
Optional 550-sheet drawer (Tray 3)  
Learning about the printer  
15  
Understanding the printer control panel  
Printer control panel item Description  
Quick access panel The buttons on the quick access panel provide direct access to pre-programmed fax  
numbers. Up to 10 entries can be stored in the Quick Dial directory for one-touch  
access to fax numbers.  
1
Note: You can set up Quick Dial entries using the printer control panel, the Embedded  
Web Server, or Address Book Editor.  
Copy  
Fax  
Activate Copy mode.  
Activate Fax mode.  
Activate Email mode.  
Activate Scan mode.  
2
3
4
5
6
E-Mail  
Scan  
Display  
Shows messages describing the current state of the printer and indicating possible  
printer problems you must resolve  
OK  
Accept menu selections and settings.  
7
8
Navigation buttons  
• Press  
or  
to scroll through menu lists.  
• Press toscroll backwardsthrough themenus, or todisplay the Walk-Up Features  
menu.  
• Press to scroll forward through the menus.  
Arrow lights  
Indicate the flow of data either into or out of the printer.  
9
Job indicator light When illuminated, it indicates that there is a fax job in the printer memory.  
10  
Learning about the printer  
16  
 
Printer control panel item Description  
Back  
Return to the previous menu.  
11  
Color Mode  
Switches between Color and B&W (black-and-white) modes for your copy, fax, or scan  
job  
12  
Control panel item  
Description  
Job Status  
System  
Press to check active job status and Walk-Up printing jobs.  
Switches the display to the Setup menu  
13  
14  
15  
Keypad  
In Copy mode: Enter the number of copies or prints you want to make.  
In Fax mode:  
• Enter fax numbers.  
• Select letters when creating a Speed Dial list.  
• Type numbers to enter or edit the date and time shown on the display.  
16  
17  
This light is on in power saver mode. Push Wake Up to exit power saver mode.  
Wake Up  
Clear All  
Note: While the printer is in power saver mode, no other printer control panel functions  
will work.  
Press once to return to the main menu. All job settings are reset to factory default settings.  
Learning about the printer  
17  
Control panel item  
Description  
Reset the printer when performing an action.  
18  
Stop  
Press to start a copy, scan, or fax job.  
19  
Start  
Error  
The red light indicates an error condition.  
20  
21  
Speed Dial  
Press to access directories of group or individual fax telephone numbers.  
22 Clear button  
Deletes a single character each time the button is pressed. Use this button when entering  
e-mail addresses and telephone numbers.  
Redial/Pause  
23  
• Dial the last fax number entered (redial).  
• Insert a pause in the number to be dialed to wait for an outside line or get through  
an automated answering system.  
Manual Dial  
Phone Book  
When faxing, you can press this button to quickly enter a fax number with the  
alphanumeric keypad.  
24  
25  
Press to access the Fax and Email address books.  
Getting the printer ready to fax  
The following connection methods may not be applicable in all countries or regions.  
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product  
or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning  
storm.  
Choosing a fax connection  
You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem.  
Note: The printer is an analog device that works best when directly connected to the wall jack. Other devices (such  
as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the  
setup steps. If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is  
required.  
You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and  
receive faxes.  
Learning about the printer  
18  
   
You can connect the printer to other equipment. See the following table to determine the best way to set up the  
printer.  
Equipment  
Benefits  
Send and receive faxes without using a computer.  
• The printer  
• A telephone cord  
• The printer  
• Use the fax line as a normal telephone line.  
• A telephone  
• Send and receive faxes without using a computer.  
• Two telephone cords  
Receive both incoming voice messages and faxes.  
Send faxes using the computer or the printer.  
• The printer  
• A telephone  
• An answering machine  
• Three telephone cords  
• The printer  
• A telephone  
• A computer modem  
• Three telephone cords  
Using an RJ11 adapter  
Country/region  
• United Kingdom  
• Ireland  
• Finland  
• Italy  
• Sweden  
• Netherlands  
• France  
• Norway  
• Denmark  
• Portugal  
To connect your printer to an answering machine, telephone, or other telecommunications equipment, use the  
telephone line adapter included in the box with the printer in some countries or regions.  
Note: If you have DSL, do not connect the printer using a splitter because the fax feature may not work correctly.  
1 Connect the adapter to the telephone cord that came with the printer.  
Note: The UK adapter is shown. Your adapter may look different, but it will fit the telephone outlet used in your  
location.  
Learning about the printer  
19  
 
2 Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter.  
If your telecommunications equipment uses a US-style (RJ11) telephone line, follow these steps to connect the  
equipment:  
1 Remove the plug from the EXT port  
on the back of the printer.  
FA  
X
Note: Once this plug is removed, any country- or region-specific equipment you connect to the printer by the  
adapter, as shown, will not function properly.  
2 Connect your telecommunications equipment directly to the EXT port  
on the back of the printer.  
FA  
X
Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or  
receiving a fax.  
Learning about the printer  
20  
FA  
X
Country/region  
• Saudi Arabia  
• United Arab Emirates  
• Egypt  
• Bulgaria  
• Czech Republic  
• Belgium  
• Israel  
• Hungary  
• Poland  
• Romania  
• Russia  
• Slovenia  
• Spain  
• Australia  
• South Africa  
• Greece  
• Turkey  
To connect a telephone, an answering machine, or other telecommunications equipment to the printer:  
1 Remove the plug from the back of the printer.  
FA  
X
Learning about the printer  
21  
2 Connect your telecommunications equipment directly to the EXT port  
on the back of the printer.  
FA  
X
Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by the  
adapter, as shown, will not function properly.  
Country/region  
• Germany  
• Austria  
• Switzerland  
There is a plug installed in the EXT port  
printer.  
of the printer. This plug is necessary for the proper functioning of the  
FA  
X
Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones  
or answering machines) may not work.  
Learning about the printer  
22  
Connecting directly to a telephone wall jack  
Connect the printer directly to a telephone wall jack to make copies or to send and receive faxes without using a  
computer.  
1 Make sure you have a telephone cord and a telephone wall jack.  
2 Connect one end of the telephone cord into the FAX port of the printer.  
3 Connect the other end of the telephone cord into an active telephone wall jack.  
Connecting to a telephone  
Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever  
your telephone is located to make copies or to send and receive faxes without using a computer.  
Note: Setup steps may vary depending on your country or region.  
1 Make sure you have the following:  
• A telephone  
• Two telephone cords  
• A telephone wall jack  
Learning about the printer  
23  
   
2 Connect one telephone cord to the FAX port of the printer, and then plug it into an active telephone wall jack.  
FA  
X
3 Remove the protective plug from the EXT port  
of the printer.  
FA  
X
4 Connect the other telephone cord to a telephone, and then plug it into the EXT port  
of the printer.  
FA  
X
Learning about the printer  
24  
Connecting to an answering machine  
Connect an answering machine to the printer to receive both incoming voice messages and faxes.  
Note: Setup steps may vary depending on your country or region.  
1 Make sure you have the following:  
• A telephone  
• An answering machine  
• Three telephone cords  
• A telephone wall jack  
2 Connect one telephone cord into the FAX port of the printer, and then plug it into an active telephone wall jack.  
FA  
X
3 Remove the protective plug from the EXT port  
of the printer.  
FA  
X
4 Connect a second telephone cord from the telephone to the answering machine.  
Learning about the printer  
25  
 
5 Connect a third telephone cord from the answering machine to the EXT port  
of the printer.  
FA  
1
X
2
FA  
X
3
Connecting to a computer with a modem  
Connect the printer to a computer with a modem to send faxes from the software program.  
Note: Setup steps may vary depending on your country or region.  
1 Make sure you have the following:  
• A telephone  
• A computer with a modem  
• Three telephone cords  
• A telephone wall jack  
2 Connect a telephone cord into the FAX port of the printer, and then plug it into an active telephone wall jack.  
FA  
X
Learning about the printer  
26  
 
3 Remove the protective plug from the EXT port  
of the printer.  
FA  
X
4 Connect a second telephone cord from the telephone to the computer modem.  
5 Connect a third telephone cord from the computer modem to the EXT port  
of the printer.  
FA  
X
Setting the outgoing fax name and number  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
or  
repeatedly until Admin Menuappears, and then press OK.  
Learning about the printer  
27  
 
4 Press  
or  
or  
repeatedly until Fax Settingsappears, and then press OK.  
5 Press  
repeatedly until Your Fax Numberappears, and then press OK.  
6 Use the keypad to enter the fax number, and then press OK.  
7 Press or repeatedly until Company Nameappears, and then press OK.  
8 Use the keypad to type the user name, and then press OK.  
9 Press repeatedly until Select Functionappears.  
Setting the country code  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
4 Press  
5 Press  
6 Press  
7 Press  
or  
or  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until Fax Settingsappears, and then press OK.  
repeatedly until Countryappears, and then press OK.  
repeatedly to select the country or region, and then press OK.  
repeatedly until Yesappears, and then press OK.  
The printer automatically restarts, and then Select Functionappears.  
Notes:  
• After the country code is changed, the Fax and Address Book settings are cleared.  
• If your country or region is not listed in the Country menu, use the following table to determine which country  
or region to select:  
If you live in  
Algeria  
Select  
France  
Austria  
France  
Barbados  
Belarus  
United States  
United States  
France  
Bulgaria  
Columbia  
Costa Rica  
Croatia  
United States  
United States  
France  
Cyprus  
France  
Ecuador  
Egypt  
United States  
France  
El Salvador  
Estonia  
United States  
France  
Learning about the printer  
28  
 
If you live in  
Finland  
Select  
France  
Greece  
France  
Guam  
United States  
United States  
United States  
France  
Guatemala  
Honduras  
Hungary  
Iceland  
France  
Israel  
France  
Jordan  
France  
Kuwait  
France  
Latvia  
France  
Lebanon  
Liechtenstein  
Lithuania  
Malaysia  
Malta  
France  
France  
France  
Brazil  
United States  
France  
Morocco  
Nicaragua  
Nigeria  
United States  
France  
Norway  
France  
Oman  
France  
Panama  
Paraguay  
Peru  
United States  
United States  
United States  
France  
Portugal  
Puerto Rico  
Qatar  
United States  
France  
Romania  
Saudi Arabia  
Serbia Montenegro  
Senegal  
Singapore  
Slovakia  
France  
France  
France  
France  
United States  
France  
Learning about the printer  
29  
If you live in  
Slovenia  
Select  
France  
Sri Lanka  
France  
Trinidad and Tobago  
Tunisia  
United States  
France  
United Arab Emirates  
Uruguay  
France  
United States  
United States  
France  
Venezuela  
Vietnam  
Virgin Islands  
United States  
Setting the date  
You can set the date so that the correct date is printed on every fax you send. If there is a power failure, you may have  
to reset the date. To set the date:  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until System Settingsappears, and then press OK.  
repeatedly until Clock Settingsappears, and then press OK.  
repeatedly until Set Dateappears, and then press OK.  
7 Use the keypad to enter the date, and then press or to move to the next digit. After the date is entered,  
press OK.  
8 Press  
repeatedly until Select Functionappears.  
Setting the time  
You can set the time so that the correct time is printed on every fax you send. If there is a power failure, you may  
have to reset the time. To set the time:  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until System Settingsappears, and then press OK.  
repeatedly until Clock Settingsappears, and then press OK.  
repeatedly until Set Timeappears, and then press OK.  
Learning about the printer  
30  
   
7 Use the keypad to enter the time, and then press or to move to the next digit. After the time is entered,  
press OK.  
8 Press  
repeatedly until Select Functionappears.  
Understanding the fax and scan software  
Understanding Address Book Editor  
Address Book Editor provides a convenient interface for modifying the address book entries stored in the printer.  
With it you can create:  
• Fax entries  
• E-mail entries  
• Server entries  
When you start the program, if the printer is connected by way of a USB cable, the Address Book Editor reads the  
printer address book. You can create, edit, and delete entries. After making changes, you can then save the updated  
address book to the printer or to your computer.  
Address Book Editor can be installed from the Software and Documentation CD. It is available for Windows and  
Macintosh.  
Understanding Express Scan Manager  
Express Scan Manager handles scan jobs sent from the printer to your computer by way of a USB cable. When the  
scan is sent from the printer to the computer, Express Scan Manager automatically manages the scan job.  
Before scanning to your computer, you should start Express Scan Manager and configure the scan settings. You can  
specify settings for image type, resolution, paper size, and output destination.  
Express Scan Manager can be installed from the Software and Documentation CD.  
Learning about the printer  
31  
     
Installing options  
Installing a 550-sheet drawer  
The printer supports one optional drawer which allows an additional 550 sheets of paper to be loaded.  
CAUTION—SHOCKHAZARD:Ifyouareinstalling a 550-sheetdraweraftersettingup the printer, turntheprinter  
off, and unplug the power cord before continuing.  
1 Unpack the 550-sheet drawer, and remove any packing material.  
2 Install the stabilizer feet to the bottom corners of the drawer housing. Each foot is keyed to fit a specific corner.  
3 Place the drawer in the location chosen for the printer.  
4 Align the printer with the 550-sheet drawer, and lower the printer into place.  
Installing options  
32  
   
Securing the 550-sheet drawer to the printer  
1 Grasp the handle, and pull the standard tray (Tray 2) out. Remove the tray completely.  
2 Attach and tighten the two screws provided with the feeder with a coin or similar object.  
Installing options  
33  
 
3 Align the tray, and insert it.  
Installing options  
34  
Installing a multi-protocol network card  
The system board has one connection for an optional multi-protocol network card.  
CAUTION—SHOCK HAZARD: If installing a network card after setting up the printer, turn the printer off, and  
unplug the power cord from the wall outlet before continuing.  
Warning—Potential Damage: System board electrical components are easily damaged by static electricity. Touch  
something metal on the printer before touching any system board electronic components or connectors.  
1 Access the system board.  
2 Unpack the network card.  
Note: Avoid touching the connection points along the edge of the card.  
3 Holding the network card by its sides, align the connector on the card with the connector on the system board.  
Installing options  
35  
 
4 Push the card firmly into place.  
Notes:  
• The entire length of the connector on the network card must touch and be flush against the system board.  
• Be careful not to damage the connectors.  
5 Attach the screws to hold the network card in place.  
Installing options  
36  
6 Close the system board cover.  
Installing a memory card  
CAUTION—SHOCK HAZARD: If you are installing a memory card after setting up the printer, turn the printer  
off, and unplug the power cord from the wall outlet before continuing.  
Warning—Potential Damage: System board electrical components are easily damaged by static electricity. Touch  
something metal on the printer before touching any system board electronic components or connectors.  
Installing options  
37  
 
An optional memory card can be purchased separately and attached to the system board. To install the memory  
card:  
1 Access the system board.  
2 Unpack the memory card.  
Note: Avoid touching the connection points along the edge of the card.  
3 Align the notch on the memory card with the ridge on the connector.  
Installing options  
38  
4 Insert the memory card into the slot.  
5 Push the memory card back until it snaps into place.  
Installing options  
39  
6 Close the system board cover.  
Attaching cables  
Connect the printer to the computer using a USB cable or an Ethernet cable.  
• A USB port requires a USB cable. Be sure to match the USB symbol on the cable with the USB symbol on the printer.  
• Connect the Ethernet cable to the Ethernet port shown.  
Installing options  
40  
 
1
2
3
1
2
3
Ethernet port  
USB symbol  
USB port  
Installing options  
41  
Loading paper and specialty media  
This section shows how to load the multipurpose feeder (Tray 1), the 250-sheet tray (Tray 2), and the optional 550-  
sheet tray (Tray 3).  
Loading Tray 1 (MPT)  
In addition to plain paper, Tray 1 (MPT) can use various other sizes and types of paper or specialty media, such as  
envelopes and transparencies.  
Notes:  
• Make sure Tray 2 is completely installed before opening Tray 1 (MPT).  
• Load up to 150 sheets or a stack of paper that weighs 60–216 g/m2 and is less than 15 mm (.59 in.) high. The  
minimum paper size supported is 76.2 x 127 mm (3 x 5 in.).  
• Tray1(MPT)supportspaperorspecialtymediawithinthefollowingdimensions:76.2x127mm–220.0x355.6mm  
(3 x 5 in.–.8.66 x 14 in.).  
• For duplex printing, you can load paper that is 64–163 g/m2.  
• Do not load different types of paper at the same time.  
• Do not remove or add paper to Tray 1 (MPT) when printing, or if there is any paper still in the tray. Doing so may  
cause a paper jam.  
• Do not put any objects other than paper in Tray 1 (MPT).  
• Always load paper short edge first.  
To load paper in Tray 1 (MPT):  
1 Gently pull open the Tray 1 (MPT) cover.  
Loading paper and specialty media  
42  
   
2 Slide the width guides to the edges of the tray. The width guides should be fully extended.  
3 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the  
edges on a level surface.  
4 Insert all paper or specialty media facedown and top edge first into Tray 1 (MPT).  
Loading paper and specialty media  
43  
5 Slide the width guides until they rest lightly against the edges of the paper stack.  
Loading Tray 2 and Tray 3  
The printer has two trays to select from: the standard tray (Tray 2), also known as the 250-sheet tray, and the optional  
550-sheet tray (Tray 3), which is part of the 550-sheet drawer and fits into the support unit. Proper paper loading  
prevents jams and facilitates trouble-free printing.  
Load the standard tray or optional tray in the same way.  
1 Grasp the handle, and pull the tray out. Remove the tray completely.  
Note: Do not remove trays while a job prints. Doing so may cause a jam.  
Loading paper and specialty media  
44  
 
2 Squeeze the length guide tab as shown. Slide the guide to the correct position for the paper size being loaded.  
3 Squeeze the width guide tabs together as shown, and slide the width guide to the correct position for the paper  
size being loaded.  
Note: Notice the load line label on the side of the tray which indicates the maximum stack height for your paper.  
4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the  
edges on a level surface.  
Loading paper and specialty media  
45  
5 Load the paper stack with the recommended print side faceup. Load the stack toward the back of the tray as  
shown.  
When loading preprinted letterhead, place the header toward the front of the tray.  
6 Align the tray, and insert it.  
Setting the Paper Type  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
4 Press  
5 Press  
6 Press  
7 Press  
or  
or  
or  
or  
repeatedly until Tray Settingsappears, and then press OK.  
repeatedly until the desired tray appears, and then press OK.  
repeatedly until Paper Typeappears, and then press OK.  
repeatedly to select the desired paper type, and then press OK.  
repeatedly until Select Functionappears.  
Linking trays  
Tray linking enables the automatic linking feature for trays when the same size and type of paper is loaded in multiple  
sources. By linking trays, you can create a larger capacity for output. When Tray 2 is empty, paper automatically feeds  
from Tray 3 to finish printing.  
Loading paper and specialty media  
46  
   
To set up tray linking:  
• Load both Tray 2 and Tray 3 with the same paper size and type.  
• From Print Properties, change the Paper source to Auto select.  
• Set Tray Switching to Nearest Size:  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until System Settingsappears, and then press OK.  
repeatedly until Tray Switchingappears, and then press OK.  
repeatedly until Nearest Sizeappears, and then press OK.  
repeatedly until Select Functionappears.  
Loading paper and specialty media  
47  
Paper and specialty media guide  
Paper guidelines  
When printing on specialty media, use the printer control panel to set the correct Paper Type.  
Paper characteristics  
The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating  
new paper stock.  
Weight  
The printer can automatically feed paper weights from 60 to 176 g/m2 (16 to 47 lb bond) grain long. Paper lighter  
than 60 g/m2 (16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 90 g/m2  
(24 lb bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m2 or heavier  
paper.  
Curl  
Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur  
after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in  
hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause  
feeding problems.  
Smoothness  
Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too  
smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points;  
however, smoothness between 150 and 200 Sheffield points produces the best print quality.  
Moisture content  
The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly.  
Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that  
can degrade its performance.  
Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to  
48 hours before printing. Extend the time several days if the storage or transportation environment is very different  
from the printer environment. Thick paper may also require a longer conditioning period.  
Grain direction  
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of  
the paper, or grain short, running the width of the paper.  
For 60 to 90 g/m2 (16 to 24 lb bond) paper, use grain long fibers.  
Paper and specialty media guide  
48  
     
Fiber content  
Most high-quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the  
paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper  
containing fibers such as cotton possesses characteristics that can negatively affect paper handling.  
Unacceptable paper  
The following paper types are not recommended for use with the printer:  
• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers,  
carbonless copy paper (CCP), or no carbon required (NCR) paper  
• Preprinted papers with chemicals that may contaminate the printer  
• Preprinted papers that can be affected by the temperature in the printer fuser  
• Preprinted papers that require a registration (the precise print location on the page) greater than 2.3 mm  
( 0.9 in.), such as optical character recognition (OCR) forms  
In some cases, registration can be adjusted with a software application to successfully print on these forms.  
• Coated papers (erasable bond), synthetic papers, thermal papers  
• Rough-edged, rough or heavily textured surface papers, or curled papers  
• Recycled papers that fail EN12281:2002 (European)  
• Paper weighing less than 60 g/m2 (16 lb)  
• Multiple-part forms or documents  
Selecting paper  
Using appropriate paper prevents jams and helps ensure trouble-free printing.  
To help avoid jams and poor print quality:  
• Always use new, undamaged paper.  
• Before loading paper, know the recommended print side of the paper. This information is usually indicated on  
the paper package.  
• Do not use paper that has been cut or trimmed by hand.  
• Do not mix paper sizes, types, or weights in the same source; mixing results in jams.  
• Do not use coated papers unless they are specifically designed for electrophotographic printing.  
Selecting preprinted forms and letterhead  
Use these guidelines when selecting preprinted forms and letterhead:  
• Use grain long for 60 to 176 g/m2 weight paper.  
• Use only forms and letterhead printed using an offset lithographic or engraved printing process.  
• Avoid papers with rough or heavily textured surfaces.  
Use papers printed with heat-resistant inks designed for use in xerographic copiers. The ink must be able to withstand  
temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected  
by the resin in toner. Inks that are oxidation-set or oil-based generally meet these requirements; latex inks might not.  
When in doubt, contact the paper supplier.  
Preprinted papers such as letterhead must be able to withstand temperatures up to 180°C (381.6°F) without melting  
or releasing hazardous emissions.  
Paper and specialty media guide  
49  
     
Using recycled paper  
As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically  
for use in laser (electrophotographic) printers. In 1998, Lexmark presented to the US government a study  
demonstrating that recycled paper produced by major mills in the US fed as well as non-recycled paper. However,  
no blanket statement can be made that all recycled paper will feed well.  
Lexmark consistently tests its printers with recycled paper (20–100% post-consumer waste) and a variety of test paper  
from around the world, using chamber tests for different temperature and humidity conditions. Lexmark has found  
no reason to discourage the use of today's recycled office papers, but generally the following property guidelines  
apply to recycled paper.  
• Low moisture content (4–5%)  
• Suitable smoothness (100–200 Sheffield units)  
• Suitable sheet-to-sheet coefficient of friction (0.4–0.6)  
• Sufficient bending resistance in the direction of feed  
Recycled paper, paper of lower weight (<60 gm2/16 lb bond) and/or lower caliper (<3.8 mils/0.1 mm), and paper that  
is cut grain-short for portrait (or short-edge) fed printers may have lower bending resistance than is required for  
reliable paper feeding. Before using these types of paper for laser (electrophotographic) printing, consult your paper  
supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause  
paper feeding problems.  
Using letterhead  
Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for  
laser printers.  
Page orientation is important when printing on letterhead. Use the following table for help when loading letterhead:  
Paper source  
Print side  
Top of page  
Tray 1 (250-sheet tray) and Tray 2 (Optional  
550-sheet tray)  
Letterhead faceup  
Letterhead goes toward the front of the tray  
Multipurpose Feeder  
Letterhead facedown Letterhead goes toward the front of the tray  
Using transparencies  
Print samples on the transparencies being considered for use before buying large quantities.  
When printing on transparencies:  
• From Print Properties or the printer control panel, set the Paper Type to Transparency.  
Warning—Potential Damage: Not setting the Paper Type to Transparency could damage the printer.  
• Feed transparencies from the multipurpose feeder.  
• Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure  
transparencies are able to withstand temperatures up to 180°C (356°F) without melting, discoloring, offsetting,  
or releasing hazardous emissions.  
• Use transparencies that are 0.12–0.14 mm (4.8–5.4 mil) in thickness or 161–179 g/m2 in weight. Print quality and  
durability depend on the transparencies used.  
Paper and specialty media guide  
50  
     
• To prevent print quality problems, avoid getting fingerprints on the transparencies.  
• Before loading transparencies, fan the stack to prevent sheets from sticking together.  
• We recommend Lexmark part number 12A8240 for letter-size and Lexmark part number 12A8241 for A4-size  
transparencies.  
Using envelopes  
Print samples on the envelopes being considered for use before buying large quantities.  
When printing on envelopes:  
• From Print Properties or the printer control panel, set the Paper Size and Paper Type.  
• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the  
envelopes can withstand temperatures up to 180°C (356°F) without sealing, wrinkling, curling excessively, or  
releasing hazardous emissions.  
• For the best performance, use envelopes made from 90 g/m2 (24 lb bond) paper. Use up to 105 g/m2 (28 lb bond)  
weight for envelopes as long as the cotton content is 25% or less. All-cotton envelopes must not exceed  
90 g/m2 (24 lb bond) weight.  
• Use only new envelopes.  
• If wrinkling or smeared print occurs, use the Print Properties to rotate the orientation of the envelope by 180  
degrees, and then try printing again.  
• To optimize performance and minimize jams, do not use envelopes that:  
– Have excessive curl or twist  
– Are stuck together or damaged in any way  
– Have windows, holes, perforations, cutouts, or embossing  
– Have metal clasps, string ties, or folding bars  
– Have an interlocking design  
– Have postage stamps attached  
– Have any exposed adhesive when the flap is in the sealed or closed position  
– Have bent corners  
– Have rough, cockle, or laid finishes  
• Adjust the width guide to fit the width of the envelopes.  
• Load only one size of envelope at a time. Envelopes may only be loaded in the multipurpose feeder. Load them  
with the flap up and to the left of the multipurpose feeder.  
Paper and specialty media guide  
51  
 
• Use only envelopes with a flap that covers the area where the seams come together. For more information, see  
the following illustrations:  
1
2
Envelope flap covering seams (supported)  
Exposed seams (unsupported)  
1
2
Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.  
Using labels  
Print samples on the labels being considered for use before buying large quantities.  
For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on  
the Lexmark Web site at www.lexmark.com/publications.  
When printing on labels:  
• From Print Properties or the printer control panel, set the Paper type to Labels.  
• Do not load labels together with paper or transparencies in the same source; mixing media can cause feeding  
problems.  
• Use only letter-, A4-, and legal-size label sheets.  
• Use labels designed specifically for laser printers, except vinyl labels. Check with the manufacturer or vendor to  
verify that label adhesives, face sheet (printable stock), and topcoats can withstand temperatures up to 180°C  
(356°F) and pressure up to 30 psi without delaminating, oozing around the edges, or releasing hazardous fumes.  
Do not use vinyl labels.  
• Do not use labels with slick backing material.  
Paper and specialty media guide  
52  
 
• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets  
also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.  
• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die-cuts of the label.  
• Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)  
away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.  
• If zone coating of the adhesive is not possible, remove a 3 mm (0.125 in.) strip on the leading and driver edge,  
and use a non-oozing adhesive.  
• Portrait orientation works best, especially when printing bar codes.  
• Do not use labels with exposed adhesive.  
Using card stock  
Card stock is heavy, single-ply print media. Many of its variable characteristics, such as moisture content, thickness,  
and texture, can significantly impact print quality.  
Print samples on the card stock being considered for use before buying large quantities.  
When printing on card stock:  
• From Print Properties or the printer control panel, set the Paper Type to Thin Card Stock or Thick Card Stock.  
Note: Use Thick Card Stock for card stock weighing more than 164 g/m2.  
• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or  
other paper handling problems.  
• Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 180°C (356°F)  
without releasing hazardous emissions.  
• Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting  
introduces semi-liquid and volatile components into the printer.  
• Use grain long card stock when possible.  
• For best results, use Tray 1 (MPT) or Tray 2 when using card stock or glossy paper.  
Storing paper  
Use these paper storage guidelines to help avoid jams and uneven print quality:  
• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label  
manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity  
between 40 and 60%.  
• Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.  
• Store individual packages on a flat surface.  
• Do not store anything on top of individual paper packages.  
Paper and specialty media guide  
53  
   
Supported paper sizes, types, and weights  
Thefollowingtablesprovideinformationonstandardandoptionalpapersourcesandthetypesofpapertheysupport.  
Note: For an unlisted paper size, select the closest larger listed size.  
For information on card stock and labels, see the Card Stock & Label Guide  
Supported paper sizes  
Paper size  
Dimensions  
Multipurpose  
feeder (Tray 1 MPT) tray (Tray 2)  
Standard 250-sheet Optional 550-sheet  
tray (Tray 3)  
210 x 297 mm  
(8.27 x 11.7 in.)  
A4  
A51  
148 x 210 mm  
(5.83 x 8.27 in.)  
182 x 257 mm  
(7.17 x 10.1 in.)  
JIS B5  
215.9 x 279.4 mm  
(8.5 x 11 in.)  
Letter  
215.9 x 355.6 mm  
(8.5 x 14 in.)  
Legal  
Executive  
Folio  
184.2 x 266.7 mm  
(7.25 x 10.5 in.)  
216 x 330 mm  
(8.5 x 13 in.)  
Statement1  
Universal2  
139.7 x 215.9 mm  
(5.5 x 8.5 in.)  
250-sheet tray:  
140 x 98.4 mm to  
297 x 432 mm  
(5.5 x 3.9 in. to  
11.7 x 17 in.)2  
Multipurpose feeder:  
105 x 148 mm to  
305 x 482 mm  
(4.1 x 5.8 in. to 12 x 19 in.)  
3
98.4 x 190.5 mm  
(3.875 x 7.5 in.)  
7 3/4 Envelope  
(Monarch)  
X
X
1 Recommended for occasional use only.  
2 This size setting formats the page or envelope for 215.9 x 355.6 mm (8.5 x 14 in.) for the 250-sheet tray, unless the  
size is specified by the software program.  
3 Measurements apply to simplex (one-sided) printing only.  
Paper and specialty media guide  
54  
   
Paper size  
Dimensions  
Multipurpose  
feeder (Tray 1 MPT) tray (Tray 2)  
Standard 250-sheet Optional 550-sheet  
tray (Tray 3)  
Com 10 Envelope 104.8 x 241.3 mm  
X
X
(4.12 x 9.5 in.)  
110 x 220 mm  
(4.33 x 8.66 in.)  
DL Envelope  
C5 Envelope  
B5 Envelope  
Other Envelope2  
X
X
X
X
X
X
X
X
162 x 229 mm  
(6.38 x 9.01 in.)  
176 x 250 mm  
(6.93 x 9.84 in.)  
89 x 98.4 mm to  
297 x 431.8 mm  
(3.5 x 3.8 in. to  
11.7 x 17 in.)  
1 Recommended for occasional use only.  
2 This size setting formats the page or envelope for 215.9 x 355.6 mm (8.5 x 14 in.) for the 250-sheet tray, unless the  
size is specified by the software program.  
3 Measurements apply to simplex (one-sided) printing only.  
Supported paper types  
Paper type  
Multipurpose feeder  
(Tray 1 MPT)  
Standard 250-sheet tray Optional 550-sheet tray  
(Tray 2)  
(Tray 3)  
Paper  
Card stock  
Transparencies  
Paper labels*  
Envelopes  
X
X
X
X
* Vinyl labels are not supported.  
Paper and specialty media guide  
55  
 
Supported paper weights  
Paper type  
Multipurpose feeder  
(Tray 1 MPT)  
Standard 250-sheet tray Optional 550-sheet tray  
(Tray 2) (Tray 3)  
60 to 90 g/m2 grain long  
(16 to 24 lb bond)  
60 to 90 g/m2 grain long(16 60 to 90 g/m2 grain long  
to 24 lb bond) (16 to 24 lb bond)  
Plain (xerographic or  
business) paper  
Index Bristol—163 g/m2 Index Bristol—163 g/m2 Index Bristol—163 g/m2  
Card stock—maximum  
(grain long)1  
(90 lb)  
(90 lb)  
(90 lb)  
Tag—163 g/m2 (100 lb)  
Cover—176 g/m2 (65 lb) Cover—176 g/m2 (65 lb)  
Tag—163 g/m2 (100 lb)  
Tag—163 g/m2 (100 lb)  
Cover—176 g/m2 (65 lb)  
Index Bristol—199 g/m2 Index Bristol—199 g/m2 Index Bristol—199 g/m2  
Card stock—maximum  
(grain short)2  
(110 lb)  
(110 lb)  
(110 lb)  
Tag—203 g/m2 (125 lb)  
Cover—216 g/m2 (80 lb) Cover—216 g/m2 (80 lb)  
Tag—203 g/m2 (125 lb)  
Tag—203 g/m2 (125 lb)  
Cover—216 g/m2 (80 lb)  
138–146 g/m2 (37 to 39 lb 138–146 g/m2 (37 to 39 lb  
Transparencies  
X
bond)  
bond)  
Paper Labels—maximum2, 180 g/m2 (48 lb bond)  
180 g/m2 (48 lb bond)  
180 g/m2 (48 lb bond)  
3
Envelopes4  
75 to 90 g/m2 (20 to 24 lb  
bond)5, 6  
X
X
1 For 60 to 135 g/m2 paper, we recommend grain long fibers. For papers heavier than 135 g/m2, we recommend  
grain short.  
2 The pressure sensitive area must enter the printer first.  
3 Vinyl labels are not supported.  
4 Use sulfite, wood-free, or up to 100% cotton envelopes.  
5 Maximum weight for 100% cotton envelopes is 90 g/m2.  
6 105 g/m2 (28 lb bond) envelopes must not exceed 25% cotton content.  
Paper capacities  
Paper type  
Multipurpose feeder (Tray 1  
MPT)  
Standard 250-sheet  
letter-size tray (Tray 2)  
Optional 550-sheet tray  
(Tray 3)  
Paper  
150 sheets  
250 sheets*  
550 sheets*  
15 mm (0.59 in.) or less in height 27.6 mm (1.09 in.) or less in  
height  
59.4 mm (2.34 in.) or less in  
height  
Card stock  
15 mm (0.59 in.) or less in height 27.6 mm (1.09 in.) or less in  
height  
59.4 mm (2.34 in.) or less in  
height  
Labels  
15 mm (0.59 in.) or less in height 27.6 mm (1.09 in.) or less in  
height  
Transparencies  
X
* Based on 75 g/m  
Paper and specialty media guide  
56  
   
Paper type  
Multipurpose feeder (Tray 1  
MPT)  
Standard 250-sheet  
letter-size tray (Tray 2)  
Optional 550-sheet tray  
(Tray 3)  
Envelopes  
15 mm (0.59 in.) or less in height  
X
X
* Based on 75 g/m  
Paper and specialty media guide  
57  
Printing  
This chapter covers printing, printer reports, and job cancelation. The Selection and handling of paper and specialty  
media can affect how reliably documents print.  
Installing printer software  
A printer driver is software that lets the computer communicate with the printer. The printer software is typically  
installed during the initial printer setup. For more information, see the Setup sheet or Setup Guide that came with the  
printer, or click Install printer and software on the Software and User's Guide CD.  
When Print is chosen from a program, a dialog representing the printer driver opens. Click Properties,  
Preferences, Options, or Setup from the initial Print dialog to open Print Properties and see all of the available printer  
settings that may be changed. If a feature in Print Properties is unfamiliar, open the online Help for more information.  
Note: Print settings selected from the driver override the default settings selected from the printer control panel.  
Printing a document from Windows  
1 With a document open, click File Œ Print.  
2 Click Properties, Preferences, Options, or Setup.  
3 Adjust the settings.  
4 Click OK.  
5 Click OK or Print.  
Printing a document from a Macintosh computer  
1 With a document open, choose File Œ Print.  
2 From the Copies & Pages or General pop-up menu, adjust the settings.  
3 Click OK or Print.  
Printing the configuration page  
The configuration page lists information about the printer such as supply levels, printer hardware information, and  
network information.  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
or  
or  
repeatedly until Information Pagesappears, and then press OK.  
4 Press  
repeatedly until Configurationappears, and then press OK.  
After the configuration page prints, Select Functionappears.  
Printing  
58  
           
Printing the demo page  
Print the demo page to isolate print quality problems.  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
or  
or  
repeatedly until Information Pagesappears, and then press OK.  
4 Press  
repeatedly until Demo Pageappears, and then press OK.  
After the demo page prints, Select Functionappears.  
Using Secure printing  
Understanding Secure Print  
Secure Print is a feature that lets you assign a password to a print job from the computer, send it to the printer for  
temporary storage, and start printing the data from the printer control panel. You can also store the print data in the  
printer without attaching a password. By storing frequently used data in the printer, you can print the data from the  
printer without sending the data from the computer repeatedly.  
Note: You can select whether to delete secure print data after printing. The secure print jobs stored in the printer  
memory are erased when the printer is turned off.  
Printing Secure Print jobs from the printer control panel  
To print data stored in the printer by Secure Print:  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press Job Status.  
3 Press  
4 Press  
5 Press  
or  
or  
or  
repeatedly until Walk-Up Featuresappears, and then press OK.  
repeatedly until Secure Printappears, and then press OK.  
repeatedly to select your user name, and then press OK.  
6 Using the keypad, enter the password, and then press OK.  
7 Select the name of the job that you want to print, and then press OK.  
8 Press  
or  
repeatedly to select either Print and Deleteor Print and Save, and then press OK.  
Notes:  
• ThedisplayeduserID(upto8characters)istheUserIDspecifiedintheSecurePrintdialogboxofthePaper/Output  
tab of Print Properties.  
• For the password, enter the Password set in the Secure Print dialog box of the Paper/Output tab of Print  
Properties. If Password is not configured, there will be no setting on the printer control panel.  
• The document name displayed (up to 12 characters) is the Document Name specified in the Secure Print dialog  
of the Basic tab of Print Properties.  
Printing  
59  
       
Using Proof printing  
Understanding Proof Print  
Proof Print is a feature that lets you store the print data of multiple copies in the memory, print out only the first set  
to check the print result, and, if satisfactory, print the remaining copies from the printer control panel.  
Note: You can select whether to delete proof print data after printing. The proof print jobs stored in the printer  
memory are erased when the printer is turned off.  
Printing Proof Print jobs from the printer control panel  
To print data stored in the printer by Proof Print:  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press Job Status.  
3 Press  
4 Press  
5 Press  
6 Press  
7 Press  
or  
or  
or  
or  
or  
repeatedly until Walk-Up Featuresappears, and then press OK.  
repeatedly until Proof Printappears, and then press OK.  
repeatedly to select your user name, and then press OK.  
repeatedly to select either Print and Deleteor Print and Save, and then press OK.  
repeatedly to select the desired number of copies, and then press OK.  
Notes:  
• The displayed user ID (up to 8 characters) is the User ID specified in the Proof Print dialog box of the Paper/Output  
tab of Print Properties.  
• The document name displayed (up to 12 characters) is the Document Name specified in the Proof Print dialog  
box of the Basic tab of Print Properties.  
Canceling a print job  
There are several methods for canceling a print job. The following sections explain how to cancel a print job from  
the printer control panel, or from a computer depending on the operating system.  
Canceling a print job from the printer control panel  
To cancel a print job, press Stop  
at any time.  
Note: If the print job continues to print, part of the job may have already been transmitted to the printer buffer before  
the stop command was sent. Cancelingappears on the display, and the remaining buffered pages are printed  
before the job is canceled.  
Printing  
60  
         
Canceling a print job from the Windows taskbar  
When you send a job to print, a small printer icon appears in the right corner of the taskbar.  
1 Double-click the printer icon.  
A list of print jobs appears in the printer window.  
2 Select a job to cancel.  
3 From the keyboard, press Delete.  
Canceling a print job from the Windows desktop  
1 Minimize all programs to reveal the desktop.  
2 Double-click the My Computer icon.  
3 Double-click the Printers icon.  
4 Double-click the printer icon.  
5 Select the job to cancel.  
6 From the keyboard, press Delete.  
Canceling a print job from Mac OS X  
1 Choose Applications Œ Utilities, and then double-click Print Center or Printer Setup Utility.  
2 Double-click the printer you are printing to.  
3 From the printer window, select the job to cancel.  
4 From the icon bar at the top of the window, click the Delete icon.  
Printing  
61  
     
Copying  
Automatic Document Feeder (ADF)  
Scanner glass  
Use the Automatic Document Feeder (ADF) for  
multiple-page A4-, letter-, or legal-size documents.  
Use the scanner glass for single pages, small items (such  
as postcards or photos), transparencies, photo paper, or  
thin media (such as magazine clippings).  
Making a copy  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, adjust the paper guides.  
3 From the printer control panel, press Copy.  
4 Use the keypad to enter the number of copies.  
5 To change the color mode, press Color Mode until the light comes on next to the selection you want. Choose  
between B&W (black and white) and Color.  
6 Adjust the copy options.  
7 Press Start  
to begin copying.  
Notes:  
• To cancel the copy function, press Stop  
at any time.  
• Print jobs are interrupted when users make copies. Printing continues while the printer scans the originals.  
When the copies are ready to print, the print job pauses, the copies print, and then the print job resumes.  
Copies cannot be made while printing a received fax.  
Copying  
62  
     
Customizing copy settings  
Press  
or  
to access copy options while in copy mode.  
Selecting a paper tray for copies  
To select a paper tray other than the currently selected tray:  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, adjust the paper guides.  
3 From the printer control panel, press Copy.  
4 Use the keypad to enter the number of copies.  
5 To change the color mode, press Color Mode until the light comes on next to the selection you want. Choose  
between B&W (black and white) and Color.  
6 Press  
or  
or  
repeatedly until Paper Supplyappears, and then press OK.  
7 Press  
repeatedly to select Tray 1 (MPT), Tray 2, or Tray 3, and then press OK.  
Note: Tray 3 is optional and may not be available.  
8 Press Start to begin copying.  
Collating copies  
If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies  
as groups of pages (not collated).  
Collated  
Not collated  
1
1
2
1
3
2
1
2
2
3
3
3
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, adjust the paper guides.  
3 From the printer control panel, press Copy.  
4 Use the keypad to enter the number of copies.  
5 To change the color mode, press Color Mode until the light comes on next to the selection you want. Choose  
between B&W (black and white) and Color.  
6 Press  
or  
or  
repeatedly until Collatedappears, and then press OK.  
repeatedly until Onappears, and then press OK.  
to begin copying.  
7 Press  
8 Press Start  
Copying  
63  
     
Reducing or enlarging copies  
To change the default size ratio for copies:  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, adjust the paper guides.  
3 From the printer control panel, press Copy.  
4 Use the keypad to enter the number of copies.  
5 To change the color mode, press Color Mode until the light comes on next to the selection you want. Choose  
between B&W (black and white) and Color.  
6 Press  
or  
repeatedly until Reduce/Enlargeappears, and then press OK.  
7 Press  
or  
repeatedly until the size ratio you want appears, or press or repeatedly to manually select  
the size you want. You can reduce the image to 25% of its original size, or enlarge it to 400% of its original size.  
8 Press Start  
to begin copying.  
Selecting the type of document being copied  
The scanner optimizes the appearance of the printed output based on the contents of the original document. The  
following document types are available:  
• Text—Used for black-and-white or colored text  
• Mixed—Used when the original documents are a mixture of text and graphics or photos, such as magazines or  
newspapers  
• Photo—Used for photo prints  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, adjust the paper guides.  
3 From the printer control panel, press Copy.  
4 Use the keypad to enter the number of copies.  
5 To change the color mode, press Color Mode until the light comes on next to the selection you want. Choose  
between B&W (black and white) and Color.  
6 Press  
or  
or  
repeatedly until Document Typeappears, and then press OK.  
repeatedly until the document type you want appears, and then press OK.  
to begin copying.  
7 Press  
8 Press Start  
Copying  
64  
     
Adjusting copy quality  
Choose between Enhanced (best quality) or Standard (fastest speed). To change the quality setting:  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, adjust the paper guides.  
3 From the printer control panel, press Copy.  
4 Use the keypad to enter the number of copies.  
5 To change the color mode, press Color Mode until the light comes on next to the selection you want. Choose  
between B&W (black and white) and Color.  
6 Press  
or  
or  
repeatedly until Output Qualityappears, and then press OK.  
repeatedly until Standardor Enhancedappears, and then press OK.  
to begin copying.  
7 Press  
8 Press Start  
Making a copy lighter or darker  
To lighten or darken an image when it is copied:  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, adjust the paper guides.  
3 From the printer control panel, press Copy.  
4 Use the keypad to enter the number of copies.  
5 To change the color mode, press Color Mode until the light comes on next to the selection you want. Choose  
between B&W (black and white) and Color.  
6 Press  
7 Press or repeatedly to lighten or darken the image, and then press OK.  
8 Press Start to begin copying.  
or  
repeatedly until Lighten/Darkenappears, and then press OK.  
Adjusting the sharpness of a copy  
To adjust the sharpness of the copied image:  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, adjust the paper guides.  
3 From the printer control panel, press Copy.  
4 Use the keypad to enter the number of copies.  
Copying  
65  
     
5 To change the color mode, press Color Mode until the light comes on next to the selection you want. Choose  
between B&W (black and white) and Color.  
6 Press  
or  
or  
repeatedly until Sharpnessappears, and then press OK.  
repeatedly until Sharper, Normal, or Softerappears, and then press OK.  
to begin copying.  
7 Press  
8 Press Start  
Adjusting the color saturation of a copy  
To darken or lighten the overall color levels of your copies:  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, adjust the paper guides.  
3 From the printer control panel, press Copy.  
4 Use the keypad to enter the number of copies.  
5 To change the color mode, press Color Mode until the light comes on next to the selection you want. Choose  
between B&W (black and white) and Color.  
6 Press  
or  
or  
repeatedly until Color Saturationappears, and then press OK.  
repeatedly until Higher, Normal, or Lowerappears, and then press OK.  
to begin copying.  
7 Press  
8 Press Start  
Adjusting the auto exposure of copies  
Papers that are off-white or ivory colored, such as newsprint, can cause the printer to put toner on the page so that  
the printed output has a background that matches the original. The Auto Exposure setting removes the light or close  
to white color and only the image itself is printed. To adjust the default auto exposure setting:  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
repeatedly until Default Settingsappears, and then press OK.  
repeatedly until Copy Defaultsappears, and then press OK.  
repeatedly until Auto Expo. Levelappears, and then press OK.  
repeatedly until Normal, Higher(1), or Higher(2)appears, and then press OK.  
repeatedly until Select Functionappears.  
Copying  
66  
   
Centering an image on a page  
You can automatically center a copied image on a page. The printer automatically reduces or enlarges the copied  
image to fit the currently loaded paper.  
Note: The ADF cannot be used for this feature.  
To center an image:  
1 Load an original document facedown on the scanner glass.  
2 From the printer control panel, press Copy.  
3 Use the keypad to enter the number of copies.  
4 To change the color mode, press Color Mode until the light comes on next to the selection you want. Choose  
between B&W (black and white) and Color.  
5 Press  
or  
or  
repeatedly until Auto Fitappears, and then press OK.  
repeatedly until Onappears, and then press OK.  
to begin copying.  
6 Press  
7 Press Start  
Copying multiple pages onto a single sheet  
In order to save paper, you can copy two consecutive pages of a multiple-page document onto a single sheet of  
paper. There are several settings available:  
N-Up setting  
Off  
Description  
Copies one original page image onto one side of a sheet of paper  
Auto  
Copies two original pages, reduces the images, and prints them on one side  
of a sheet of paper  
ID Copy  
Manual  
Copies two original size images onto one side of a sheet of paper  
Reduces the two original images as specified in Reduce/Enlarge, and prints  
them on one side of a sheet of paper  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, adjust the paper guides.  
3 From the printer control panel, press Copy.  
4 Use the keypad to enter the number of copies.  
5 To change the color mode, press Color Mode until the light comes on next to the selection you want. Choose  
between B&W (black and white) and Color.  
6 Press  
or  
or  
repeatedly until N-Upappears, and then press OK.  
repeatedly until the N-Up option you want appears, and then press OK.  
to begin copying.  
7 Press  
8 Press Start  
Copying  
67  
   
Printing a poster  
The Poster option enables you to copy one original image onto several pages that can be assembled into a poster.  
The current Reduce/Enlarge setting is applied. The following options are available:  
Poster setting  
Description  
Off  
Turns off poster printing  
2x2  
3x3  
4x4  
Copies the image to 4 sheets of paper  
Copies the image to 9 sheets of paper  
Copies the image to 16 sheets of paper  
Note: The ADF cannot be used with this feature.  
1 Load an original document facedown on the scanner glass.  
2 From the printer control panel, press Copy.  
3 Use the keypad to enter the number of copies.  
4 To change the color mode, press Color Mode until the light comes on next to the selection you want. Choose  
between B&W (black and white) and Color.  
5 Press  
or  
or  
repeatedly until Posterappears, and then press OK.  
repeatedly until the poster setting you want appears, and then press OK.  
to begin copying.  
6 Press  
7 Press Start  
Repeating images on a sheet  
You can have several copies of one original image copied onto one side of a sheet of paper. This is useful when you  
want to make multiple copies of a small image.  
Note: The ADF cannot be used for this feature.  
To have an image repeated on a sheet:  
1 Load an original document facedown on the scanner glass.  
2 From the printer control panel, press Copy.  
3 Use the keypad to enter the number of copies.  
4 To change the color mode, press Color Mode until the light comes on next to the selection you want. Choose  
between B&W (black and white) and Color.  
5 Press  
or  
or  
repeatedly until Repeat Imageappears, and then press OK.  
6 Press  
repeatedly until Onappears, and then press OK.  
Note: The number of repeated images that appear on the copy is automatically determined by the size of the  
original. The Reduce/Enlarge setting is disabled when Repeat Image is enabled.  
7 Press Start  
to begin copying.  
Copying  
68  
   
Setting the copy margins  
Note: The ADF cannot be used for this feature.  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
or  
repeatedly until Default Settingsappears, and then press OK.  
repeatedly until Copy Defaultsappears, and then press OK.  
repeatedly until Margin Widthappears, and then press OK.  
repeatedly to select the margin you would like to change, and then press OK.  
repeatedly to adjust the margin, and then press OK.  
7 Repeat the steps for other margins, and then press  
repeatedly until Select Functionappears.  
8 Load an original document facedown on the scanner glass.  
9 From the printer control panel, press Copy.  
10 Use the keypad to enter the number of copies.  
11 To change the color mode, press Color Mode until the light comes on next to the selection you want. Choose  
between B&W (black and white) and Color.  
12 Press  
or  
or  
repeatedly until Marginappears, and then press OK.  
repeatedly until Onappears, and then press OK.  
to begin copying.  
13 Press  
14 Press Start  
Canceling a copy job  
To cancel a print job, press Stop  
at any time.  
Note: If the copy job continues to print, part of the job may have already been transmitted to the printer buffer before  
the stop command was sent. Cancelingappears on the display, and the remaining buffered pages are printed  
before the job is canceled.  
Copying  
69  
   
Scanning  
Automatic Document Feeder (ADF)  
Scanner glass  
Use the Automatic Document Feeder (ADF) for  
multiple-page A4-, letter-, or legal-size documents.  
Use the scanner glass for single pages, small items (such  
as postcards or photos), transparencies, photo paper, or  
thin media (such as magazine clippings).  
Scanning a document using the computer  
1 Make sure the printer is connected to a computer, and both the printer and the computer are turned on.  
2 Load an original document faceup into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
3 If you are loading a document into the ADF, adjust the paper guides.  
4 Click Start Œ Programs or All Programs Œ Lexmark Applications Œ Presto! PageManager.  
The Presto! Scan Buttons dialog appears.  
Note: If the Presto! Scan Buttons dialog does not appear, press F9.  
5 From the Presto! Scan Buttons toolbar, click the application to scan to.  
6 When the scan settings dialog appears, click Preview.  
Note: If you are using the ADF, the Preview function is not supported. If you are using the scanner glass, you can  
preview one page at a time.  
7 Adjust the scan settings, and then click Scan.  
Scanning  
70  
   
Scanning documents directly to other applications  
You can scan documents directly to applications that are TWAIN and WIA compliant. For more information, see the  
application help.  
Scanning text for editing  
Use the Optical Character Recognition (OCR) software feature to turn scanned images into text you can edit with a  
word-processing application.  
1 Make sure:  
• The printer is connected to a computer, and both the printer and the computer are on.  
• ABBYY Fine Reader is installed.  
2 Load an original document faceup into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
3 If you are loading a document into the ADF, adjust the paper guides.  
4 Click Start Œ Programs or All Programs Œ ABBYY FineReader 6.0 Sprint Œ ABBYY FineReader 6.0 Sprint.  
5 From the toolbar, click Scan&Read.  
6 When the scan settings dialog appears, click Preview.  
Note: If you are using the ADF, the Preview function is not supported. If you are using the scanner glass, you can  
preview one page at a time.  
7 For best results, select Editing Text (OCR), and then click Scan.  
8 Once the image loads, click Save.  
9 Select a destination you want to save to, and then click OK.  
10 Edit and save the document.  
Customizing scan settings using the computer  
1 Make sure the printer is connected to a computer, and both the printer and the computer are on.  
2 Load an original document faceup into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
3 If you are loading a document into the ADF, adjust the paper guides.  
4 Click Start Œ Programs or All Programs Œ Lexmark Applications Œ Presto! PageManager.  
5 From the Presto! Scan Buttons toolbar, click the application to scan to.  
Note: If the Scan Buttons dialog does not appear, press F9.  
Scanning  
71  
     
6 Click Preview. Wait for the image to appear on the screen.  
Note: If you are using the ADF, the Preview function is not supported. If you are using the scanner glass, you can  
preview one page at a time.  
7 If you want to scan only a portion of the document, click and drag the dotted line box to select a specific area of  
the preview image to scan.  
8 Select what document type is being scanned.  
9 Customize the scan settings from the General tab or the Advanced tab:  
General tab  
Options  
Scan Page For  
• Select the scanner IP Address.  
• Select the scan source (Reflective or Automatic Document Feeder).  
• Select a preset document type, or choose Custom.  
Scan Configuration  
• Select the mode (True Color, Grayscale, or Black and White).  
• Select the scan resolution.  
• Select a preset size, or use the dotted line box in the preview window to select a specific  
area of the preview image to scan.  
• Use the Scan task to remove any size adjustments made in the preview window or to  
select an auto-crop setting.  
Note: For more information, click Help at the bottom of the screen.  
Advanced tab  
Options  
Gamma / Sharpness  
• Adjust the color correction curve (gamma) of the overall image or of individual color  
channels.  
• Select whether to sharpen blurry edges.  
Brightness / Contrast Adjust the brightness of the overall image or of individual color channels.  
Saturation / Hue  
• Adjust the intensity of the colors in the image.  
• Adjust the hue of the image.  
Moire Reduction  
Remove image patterns from magazines, newspapers, or art printing (descreen).  
Note: For more information, click Help at the bottom of the screen.  
10 Click Scan.  
Scanning  
72  
Scanning clear images from magazines or  
newspapers  
Use the Moire Reduction feature to help remove wavy patterns from images scanned from magazines or newspapers.  
1 Make sure the printer is connected to a computer, and both the printer and the computer are turned on.  
2 Load an original document faceup into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
3 If you are loading a document into the ADF, adjust the paper guides.  
4 Click Start Œ Programs or All Programs Œ Lexmark Applications Œ Presto! PageManager.  
The Presto! Scan Buttons dialog appears.  
Note: If the Presto! Scan Buttons dialog does not appear, press F9.  
5 From the Presto! Scan Buttons toolbar, click the application to scan to.  
6 When the scan settings dialog appears, click Preview.  
Note: If you are using the ADF, the Preview function is not supported. If you are using the scanner glass, you can  
preview one page at a time.  
7 Click the Advanced tab.  
8 Select Moire Reduction.  
9 Choose either Magazine, Newspaper, or Art Print, and then click Scan.  
Canceling a scan job  
To cancel a scan job, press Stop  
at any time.  
Scanning to a computer  
Sharing a folder in Windows  
In order to scan to a computer, you must send the files to a shared folder on your computer. To share a folder on your  
computer:  
1 Right-click the folder, and then select Properties.  
2 Click the Sharing tab.  
Scanning  
73  
         
3 Do one of the following:  
• In Windows Vista:  
a Under the Advanced Sharing section, click Advanced Sharing.  
b When the User Account Control dialog appears, click Continue.  
c Make sure that Share this folder is selected. The Share name is the name used when scanning to this  
folder. By default, the share name is the same as the folder name.  
d Click OK to save the shared folder settings and close the window.  
e Click Close to close the folder properties window.  
The folder is now set up for sharing.  
• In Windows XP and earlier:  
a Under the Network Sharing and Security section, make sure that Share this folder on the network and  
Allow network users to change my files are both selected. The Share name is the name used when  
scanning to this folder. By default, the share name is the same as the folder name.  
Note: If you do not see these options under the Sharing tab, it could be because sharing is not enabled.  
If so, you will see a link that will let you enable sharing with the option of using the sharing wizard.  
b Click OK to save the shared folder settings and close the window.  
The folder is now set up for sharing.  
Creating a computer address using Address Book Editor  
1 Make sure the printer is connected to a computer with a USB cable, and both the printer and the computer are  
turned on.  
2 Do one of the following:  
• In Windows Vista, click  
.
• In Windows XP and earlier, click Start.  
3 Click Programs or All Programs Œ Lexmark Applications Œ Address Book Editor.  
4 In the left pane of the Address Book Editor, right-click Server, and then select New.  
The Server Address dialog appears.  
5 Click Computer (SMB).  
6 Click Computer Settings Wizard.  
7 Click Browse, and then select a shared folder on the computer.  
8 Click OK, and then click Next.  
9 Enter the name and password that you log in with, and then click Next.  
10 Confirm the settings, and then click Finish.  
The Computer Settings Wizard closes.  
11 In the Name field of the Server Address dialog, enter the name that you want this address to appear under in the  
Address Book, and then click OK.  
12 From the File menu, select Save All.  
The Address Book is saved with the new entry.  
Scanning  
74  
   
Creating a computer address using the Embedded Web Server  
1 Open a Web browser.  
2 In the address bar, type the IP address of the printer, and then press Enter.  
If the Java applet screen appears, click Yes.  
3 Click Address Book.  
4 Under Server Address Book, click Individual Directory.  
5 In the Directory Listing, click Add for any blank address.  
6 Fill in the information for the computer:  
a In the Name field, enter the name that you want this address to appear under in the Address Book.  
b From the Server Type drop-down list, select SMB.  
c In the Server Address field, enter the IP address of the destination computer.  
d The port number needs to be specified only if the server is not using the default port.  
e In the Login fields, enter the name and password used to log in to the destination computer.  
f
In the Share Name field:  
• If you are using Windows, type the share name of the shared destination folder.  
• If you are using a Macintosh computer, type your short name.  
g In the Server Path field:  
• If you are using Windows, specify any subfolders of the shared destination folder. If there are no subfolders,  
leave this field blank.  
• If you are using a Macintosh computer, type Public\foldername, where foldername is the destination folder.  
7 Click Save Changes to create the address.  
Setting up scanning to a computer (Macintosh)  
Before you set up scanning to a computer, make sure that:  
• You have completed the initial setup of the printer.  
• The printer and computer are connected to your network with the appropriate type of cable.  
• You reset the printer by turning it off and then back on.  
1 Confirm the printer IP Address by printing a configuration page:  
a Make sure the printer is on and Select Functionappears.  
b From the printer control panel, press System.  
c Press  
or  
or  
repeatedly until Information Pagesappears, and then press OK.  
d Press  
repeatedly until Configurationappears, and then press OK.  
After the configuration page prints, Select Functionappears.  
e Locate the IP Address on the configuration page.  
2 Confirm the computer IP Address:  
Scanning  
75  
     
In Mac OS X version 10.4–10.5  
a From the Apple menu, choose System Preferences.  
b Click Network.  
c Click Ethernet.  
d Write down the IP Address.  
3 Enable file sharing on the computer:  
In Mac OS X version 10.5  
a From the Apple menu, choose System Preferences.  
b Click Sharing.  
c Select File Sharing from the list of Services.  
d Click Options.  
e Select Share files and folders using SMB.  
f
Select accounts to enable Windows File Sharing, and then click Done.  
In Mac OS X version 10.4  
a From the Apple menu, choose System Preferences.  
b Click Sharing.  
c Select Windows Sharing.  
A warning icon appears.  
d Select Enable Accounts.  
e Select an account that has administrative privileges, and then enter the password for that account.  
The warning icon should now be cleared.  
4 Create a scan address in the Embedded Web Server:  
a Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a configuration page and locate the address  
in the IP Address section.  
b Click Address Book.  
c Under Server Address Book, click Individual Directory.  
d In the Directory Listing, click Add for any blank address.  
e In the Name field, type the name that you want this address to appear under in the Address Book.  
f
Change the server type to SMB.  
g In the Server Address field, enter the IP address of the computer.  
h In the Port Number field, enter 139.  
i
Type the Login Name and Login Password using the shortname of the account that has Windows File Sharing  
enabled.  
Note: 1. To determine the login/shortname, select the hard drive icon on the desktop of the Mac, and then  
open the Users folder and note the name of the folder corresponding to this account.  
j
In the Share Name field, type the shortname.  
Scanning  
76  
k In the Server Path field, type public\Drop Box.  
Click Save Changes to create the address.  
l
Scanning to a computer over the network  
1 Make sure the printer is connected to the network through a print server, and the printer, the print server, and  
the computer receiving the scan are all turned on.  
2 Load an original document faceup into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
3 If you are loading a document into the ADF, adjust the paper guides.  
4 From the printer control panel, press Scan.  
5 Press  
6 Press  
7 Press  
or  
or  
or  
repeatedly until Computer(Network)appears, and then press OK.  
repeatedly until Scan toappears, and then press OK.  
repeatedly to select the address that points to your computer, and then press OK.  
8 If you want to adjust any scan settings, press  
or  
repeatedly to select the scan setting to modify, and then  
press OK.  
Note: The scan settings are only changed temporarily. After returning to Select Function, the printer  
returns to the factory default settings.  
9 Press Start  
to begin scanning.  
The scanned image will be sent to your shared folder in Windows, or the Drop Box folder in Macintosh.  
Scanning to an FTP server  
File Transfer Protocol (FTP) is a standard protocol for transferring files between remote computer systems. You can  
scan an image directly to a server using FTP.  
Creating an FTP address using Address Book Editor  
1 Make sure the printer is connected to a computer with a USB cable, and both the printer and the computer are  
turned on.  
2 Do one of the following:  
• In Windows Vista, click  
.
• In Windows XP and earlier, click Start.  
3 Click Programs or All Programs Œ Lexmark Applications Œ Address Book Editor.  
4 In the left pane of the Address Book Editor, right-click Server, and then select New.  
The Server Address dialog appears.  
5 In the Name field of the Server Address dialog, enter the name that you want this address to appear under in the  
Address Book.  
6 Click Server (FTP).  
Scanning  
77  
       
7 Fill in the remaining information for the FTP server:  
a In the Server Name/IP Address field, enter the IP address for the FTP Server.  
b In the Path field, enter the path to the folder you want the images placed in.  
c If the FTP server requires you to log in, enter the name and password in the appropriate fields.  
8 Click OK.  
9 From the File menu, select Save All.  
The Address Book is saved with the new entry for the FTP server.  
Creating an FTP address using the Embedded Web Server  
1 Open a Web browser.  
2 In the address bar, type the IP address of the printer, and then press Enter.  
If the Java applet screen appears, click Yes.  
3 Click Address Book.  
4 Under Server Address Book, click Individual Directory.  
5 In the Directory Listing, click Add for any blank address.  
6 Fill in the information for the FTP server:  
a In the Name field, enter the name that you want this address to appear under in the Address Book.  
b In the Server Address field, enter the IP address of the FTP server.  
c The port number needs to be specified only if the FTP server is not using the default port.  
d If the FTP server requires you to log in, enter the name and password in the appropriate fields.  
e Leave the Share Name and Server Path fields blank.  
7 Click Save Changes to create the address.  
Scanning to an FTP address  
1 Make sure the printer is connected to the network through a print server, and the printer, the print server, and  
the computer receiving the scan are all turned on.  
2 Load an original document faceup into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
3 If you are loading a document into the ADF, adjust the paper guides.  
4 From the printer control panel, press Scan.  
5 Press  
6 Press  
7 Press  
or  
or  
or  
repeatedly until Computer(Network)appears, and then press OK.  
repeatedly until Server(FTP)appears, and then press OK.  
repeatedly to select the address that points to your computer, and then press OK.  
Scanning  
78  
       
8 If you want to adjust any scan settings, press  
or  
repeatedly to select the scan setting to modify, and then  
press OK.  
9 Press Start  
to begin scanning.  
The printer scans the document and then places it on the FTP server.  
Scanning to e-mail  
Setting up the SMTP server  
To use the scan to e-mail feature, you first need to set up your SMTP server information. Simple Mail Transfer Protocol  
(SMTP) is a protocol for sending e-mail. The following settings need to be completed in order to successfully send e-  
mail from the printer:  
E-mail setting  
Description  
SMTP Server Address  
Enter the address of your SMTP server. This information can be found by  
contacting your e-mail provider or looking on their Web site.  
SMTP Server Port Number:  
Email Send Authentication  
Login Name  
The port that your SMTP server uses. Unless it is specified otherwise by your  
e-mail provider, leave this number set to 25.  
Some SMTP servers require authentication. If your e-mail provider requires  
authentication, select the appropriate method from the drop-down list.  
The user name for SMTP Authentication. If authentication is not required,  
this field is left blank.  
Password  
The password for SMTP Authentication. If authentication is not required,  
this field is left blank.  
1 Open a Web browser.  
2 In the address bar, type the IP address of the printer, and then press Enter.  
If the Java applet screen appears, click Yes.  
3 Click Properties.  
4 Under Protocols, click Email Server.  
5 Enter your e-maill settings.  
6 Click Save Changes.  
Creating an e-mail address using Address Book Editor  
1 Make sure the printer is connected to a computer with a USB cable, and both the printer and the computer are  
turned on.  
2 Do one of the following:  
• In Windows Vista, click  
.
• In Windows XP and earlier, click Start.  
3 Click Programs or All Programs Œ Lexmark Applications Œ Address Book Editor.  
Scanning  
79  
     
4 In the left pane of the Address Book Editor, right-click E-Mail, and then select New Œ New Entry.  
The E-Mail Address dialog appears.  
5 The Address Book Editor automatically assigns the Address ID to the first empty entry. To manually specify the  
Address ID, click Specify an Address Number, and then enter a value from 1 to 100 for the desired address  
number.  
6 Fill in the information for the e-mail address:  
a In the Name field, enter the name that you want this address to appear under in the Address Book.  
b In the E-Mail Address field, enter the e-mail address of the recipient.  
7 To add this e-mail address to existing groups:  
a Click Group Membership.  
b Select the group(s) to add this entry to, and then click OK.  
8 Click OK.  
9 From the File menu, select Save All.  
The Address Book is saved with the new entry.  
Creating an e-mail address using the Embedded Web Server  
1 Open a Web browser.  
2 In the address bar, type the IP address of the printer, and then press Enter.  
If the Java applet screen appears, click Yes.  
3 Click Address Book.  
4 Under Email Address Book, click Individual Directory.  
5 In the Directory Listing, click Add for any blank address.  
6 Fill in the information for the e-mail address:  
a In the Name field, enter the name that you want this address to appear under in the Address Book.  
b In the Email Address field, enter the e-mail address of the recipient.  
7 Click Save Changes to create the address.  
Creating an e-mail group using the Embedded Web Server  
1 Open a Web browser.  
2 In the address bar, type the IP address of the printer, and then press Enter.  
If the Java applet screen appears, click Yes.  
3 Click Address Book.  
4 Under Email Address Book, click Group Directory.  
5 In the Directory Listing, click Add for any group name.  
6 Type a name for the group, and then click Save Changes to create the group.  
7 Click Return to list the Group Directory.  
Scanning  
80  
   
8 Click Edit next to the group that was just created.  
9 Select the e-mail addresses to be included in the group, and then click Save Changes to add the addresses to  
the group.  
Scanning to an e-mail address  
1 Make sure the printer is connected to the network through a print server, and the printer, the print server, and  
the computer receiving the scan are all turned on.  
2 Load an original document faceup into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
3 If you are loading a document into the ADF, adjust the paper guides.  
4 From the printer control panel, press E-mail.  
5 Press  
or  
or  
repeatedly until Email toappears, and then press OK.  
6 Press  
repeatedly to choose the method for selecting a recipient, and then press OK.  
7 If you are using the Address Book or Email Group, press  
or  
repeatedly to select the address that points to  
the recipient you want, and then press to select the address.  
8 Repeat this to add additional addresses or groups, and then press OK.  
Notes:  
• To change the recipient from To to BCC, or to remove the recipient from the send list, press repeatedly.  
• To edit the recipient list, follow the instructions at the top of the display.  
9 If you want to adjust any scan settings, press  
or  
repeatedly to select the scan setting to modify, and then  
press OK.  
Note: The scan settings are only changed temporarily. After returning to Select Function, the current  
default settings are restored.  
10 Press Start  
to begin scanning to e-mail.  
repeatedly until Select Functionappears.  
11 When the scan is finished, press  
Customizing the default scan settings from the  
printer control panel  
Adjusting the auto exposure of scanned images  
When using originals printed on thin paper, text or images printed on one side of the paper can sometimes be seen  
on the other side of the paper. To prevent this from happening in your scanned document, and to improve the quality  
for two-sided scanned pages, use the Auto Exposure setting on the printer control panel. This setting minimizes the  
sensitivity of the scanner to variations in light background colors.  
1 From the printer control panel, press System.  
2 Press  
or  
repeatedly until Default Settingsappears, and then press OK.  
Scanning  
81  
     
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
repeatedly until Scan Defaultsappears, and then press OK.  
repeatedly until Auto Expo. Levelappears, and then press OK.  
repeatedly until Normal, Higher(1), or Higher(2)appears, and then press OK.  
repeatedly until Select Functionappears.  
Adjusting the color saturation of a scanned image  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
repeatedly until Default Settingsappears, and then press OK.  
repeatedly until Scan Defaultsappears, and then press OK.  
repeatedly until Contrastappears, and then press OK.  
repeatedly to select the contrast level you want, and then press OK.  
repeatedly until Select Functionappears.  
Adjusting the image compression of a scanned image  
Sets the image compression for scanning. A low compression will result in a higher quality image, but the file size  
will be larger. To adjust the image compression:  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
repeatedly until Default Settingsappears, and then press OK.  
repeatedly until Scan Defaultsappears, and then press OK.  
repeatedly until Image Compressionappears, and then press OK.  
repeatedly to select the image compression you want, and then press OK.  
repeatedly until Select Functionappears.  
Adjusting the scan resolution  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
repeatedly until Default Settingsappears, and then press OK.  
repeatedly until Scan Defaultsappears, and then press OK.  
repeatedly until Resolutionappears, and then press OK.  
repeatedly to select the resolution you want, and then press OK.  
repeatedly until Select Functionappears.  
Adjusting the sharpness of a scanned image  
To adjust the sharpness of a scanned image:  
1 From the printer control panel, press System.  
2 Press  
or  
repeatedly until Default Settingsappears, and then press OK.  
Scanning  
82  
       
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
repeatedly until Scan Defaultsappears, and then press OK.  
repeatedly until Sharpnessappears, and then press OK.  
repeatedly to select the sharpness you want, and then press OK.  
repeatedly until Select Functionappears.  
Selecting the size of the document being scanned  
The Document Size setting defines the size of the original document being scanned.  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
repeatedly until Default Settingsappears, and then press OK.  
repeatedly until Scan Defaultsappears, and then press OK.  
repeatedly until Document Sizeappears, and then press OK.  
repeatedly to select the paper size you want, and then press OK.  
repeatedly until Select Functionappears.  
Changing the maximum e-mail size of a scanned image  
The Max Email Size setting sets the size limitation for scanned documents. To change the size limit:  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
repeatedly until Default Settingsappears, and then press OK.  
repeatedly until Scan Defaultsappears, and then press OK.  
repeatedly until Max Email Sizeappears, and then press OK.  
repeatedly to select the file size you want, and then press OK.  
repeatedly until Select Functionappears.  
Changing the scan destination  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
repeatedly until Default Settingsappears, and then press OK.  
repeatedly until Scan Defaultsappears, and then press OK.  
repeatedly until Scan to networkappears, and then press OK.  
repeatedly to select the scan destination you want, and then press OK.  
repeatedly until Select Functionappears.  
Changing the TIFF format for a scanned image  
1 From the printer control panel, press System.  
2 Press  
or  
repeatedly until Default Settingsappears, and then press OK.  
Scanning  
83  
       
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
repeatedly until Scan Defaultsappears, and then press OK.  
repeatedly until TIFF File Formatappears, and then press OK.  
repeatedly to select the TIFF file format you want, and then press OK.  
repeatedly until Select Functionappears.  
Selecting the type of document being scanned  
The scanner optimizes the appearance of the scanned output based on the contents of the original document. The  
following document types are available:  
• Text—Used for black-and-white or colored text  
• Mixed—Used when the original documents are a mixture of text and graphics or photos, such as magazines or  
newspapers  
• Photo—Used for photo prints  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
repeatedly until Default Settingsappears, and then press OK.  
repeatedly until Scan Defaultsappears, and then press OK.  
repeatedly until Document Typeappears, and then press OK.  
repeatedly to select the document type you want, and then press OK.  
repeatedly until Select Functionappears.  
Making a scanned image lighter or darker  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
or  
or  
or  
repeatedly until Default Settingsappears, and then press OK.  
repeatedly until Scan Defaultsappears, and then press OK.  
repeatedly until Lighten/Darkenappears, and then press OK.  
5 Press or repeatedly to lighten or darken the scan, and then press OK.  
6 Press repeatedly until Select Functionappears.  
Setting the scan color mode  
You can scan an image in color or in black and white. Scanning in black-and-white significantly reduces the file size  
of the scanned images. An image scanned in color will have a larger file size than the same image scanned in black  
and white.  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
or  
or  
or  
repeatedly until Default Settingsappears, and then press OK.  
repeatedly until Scan Defaultsappears, and then press OK.  
repeatedly until Colorappears, and then press OK.  
Scanning  
84  
       
5 Press  
or  
repeatedly to select the color mode you want, and then press OK.  
6 Press  
repeatedly until Select Functionappears.  
Setting the scanned image file type  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
repeatedly until Default Settingsappears, and then press OK.  
repeatedly until Scan Defaultsappears, and then press OK.  
repeatedly until File Formatappears, and then press OK.  
repeatedly to select the file type you want, and then press OK.  
repeatedly until Select Functionappears.  
Customizing the scan settings for an individual scan  
job  
Customizing the scan settings when scanning to e-mail  
1 From the printer control panel, press E-mail.  
2 Press  
or  
repeatedly until the scan setting you want appears, and then press OK.  
3 Change the selected setting, and then press OK.  
Customizing the scan settings when scanning to a computer  
1 From the printer control panel, press Scan.  
2 Press  
or  
or  
repeatedly until the scan destination you want appears, and then press OK.  
3 Press  
repeatedly until the scan setting you want appears, and then press OK.  
4 Change the selected setting, and then press OK.  
Scanning  
85  
       
Faxing  
Automatic Document Feeder (ADF)  
Scanner glass  
Use the Automatic Document Feeder (ADF) for  
multiple-page A4-, letter-, or legal-size documents.  
Use the scanner glass for single pages, small items (such  
as postcards or photos), transparencies, photo paper, or  
thin media (such as magazine clippings).  
Sending a fax  
Note: New Zealand telecom users: If a charge for local calls is unacceptable, do not use the “Dial” button for local  
calls. Only the seven digits of the local number should be dialed from your telephone. Do not dial the area code digit  
or the “0” prefix.  
Sending a fax using the ADF  
1 Make sure the printer is on and is connected to a working phone line.  
2 Load an original document faceup, short edge first into the ADF.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
3 Adjust the paper guides.  
4 From the printer control panel, press Fax.  
5 Press  
or  
or  
repeatedly until Fax toappears, and then press OK.  
repeatedly to select the type of recipient, and then press OK.  
to start the fax job.  
6 Press  
7 Press Start  
Sending a fax using the scanner glass  
1 Make sure the printer is on and is connected to a working phone line.  
2 Place the first page facedown on the scanner glass.  
3 Press  
or  
or  
repeatedly until Fax toappears, and then press OK.  
4 Press  
repeatedly to select the type of recipient, and then press OK.  
Faxing  
86  
       
5 Press Start  
to start the fax job.  
After the page is scanned, Another Page?appears. Press  
or  
repeatedly to select Noor Yes, and then  
press OK.  
6 If you want to send a single page, select No, and then press  
repeatedly until Select Functionappears.  
7 If you want to send more than one page, select Yes. Place Next Pageappears. Place the next page facedown  
on the scanner glass. Press or repeatedly to select Continue, and then press OK.  
8 Repeat step 7 for all necessary pages. When finished, choose No, and then press  
repeatedly until Select  
Functionappears.  
Sending a broadcast fax  
Youcansendthesamefaxtomorethanonefaxnumber.YoucanincludeAddressBooknumbers,GroupDialnumbers,  
and one manually dialed number in the same broadcast.  
1 Make sure the printer is on and is connected to a working phone line.  
2 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
3 If you are loading a document into the ADF, adjust the paper guides.  
4 From the printer control panel, press Fax.  
5 Press  
or  
or  
repeatedly until Fax toappears, and then press OK.  
6 Press  
repeatedly to choose the type of recipient, and then press OK.  
7 Repeat step 6 to add additional recipients.  
8 Press Start to start the fax job.  
Inserting a pause in a fax number  
Some fax numbers require one or more pauses during the dialing sequence.  
1 Make sure the printer is on and is connected to a working phone line.  
2 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
3 If you are loading a document into the ADF, adjust the paper guides.  
4 From the printer control panel, press Fax.  
5 Press  
or  
or  
repeatedly until Fax toappears, and then press OK.  
6 Press  
repeatedly until Fax Numberappears, and then press OK.  
Faxing  
87  
   
7 Use the keypad to enter the fax number. Press Redial/Pause to insert a pause (represented by a hyphen, “-”) in  
the fax number where appropriate, and then press OK.  
Note: Pressing Redial/Pause multiple times adds additional pauses.  
8 Press Start  
to start the fax job.  
Setting up the Address Book for faxing  
Creating a fax number entry using Address Book Editor  
1 Make sure the printer is connected to a computer with a USB cable, and both the printer and the computer are  
turned on.  
2 Do one of the following:  
• In Windows Vista, click  
.
• In Windows XP and earlier, click Start.  
3 Click Programs or All Programs Œ Lexmark Applications Œ Address Book Editor.  
4 In the left pane of the Address Book Editor, right-click Fax, and then select New.  
The Speed Dial dialog appears.  
5 TheAddressBookEditorautomatically assignstheSpeedDial numbertothe first emptyentry. Tomanuallyspecify  
the Speed Dial number, click Specify an Address Number, and then enter a value from 1 to 200.  
6 Create a fax number entry, and add it to one or more groups:  
a Type in a value for Name and Phone Number.  
b Click Group Membership.  
c Select the group(s) to add this entry to, and then click OK.  
7 Confirm the group members, and then click OK.  
8 From the File menu, select Save All.  
The Address Book is saved with the new fax entry.  
Creating a fax number entry using the Embedded Web Server  
1 Open a Web browser.  
2 In the address bar, type the IP address of the printer, and then press Enter.  
If the Java applet screen appears, click Yes.  
3 Click Address Book.  
4 Under Fax Address Book, click Individual Directory.  
5 In the Directory Listing, click Add for any blank address.  
Faxing  
88  
         
6 Fill in the information for the individual:  
a In the Name field, enter the name that you want this address to appear under in the Address Book.  
b In the Phone Number field, enter the phone number of the recipient.  
7 Click Save Changes to create the phone number.  
Note: The first ten entries in the Address Book correspond to the ten One Touch Buttons found on the printer control  
panel.  
Creating a fax number entry using the printer control panel  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
4 Press  
5 Press  
6 Press  
7 Press  
or  
or  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until Address Bookappears, and then press OK.  
repeatedly until Speed Dialappears, and then press OK.  
repeatedly to select a Speed Dial entry that is not in use, and then press OK.  
repeatedly until Nameappears, and then press OK.  
8 Use the keypad to type the name, and then press OK.  
9 Press or repeatedly until Fax Numberappears, and then press OK.  
10 Use the keypad to type the fax number, and then press OK.  
11 Press  
or  
repeatedly until Apply Settingsappears, and then press OK.  
12 Press  
repeatedly until Select Functionappears.  
Creating a fax group using Address Book Editor  
1 Make sure the printer is connected to a computer with a USB cable, and both the printer and the computer are  
turned on.  
2 Do one of the following:  
• In Windows Vista, click  
.
• In Windows XP and earlier, click Start.  
3 Click Programs or All Programs Œ Lexmark Applications Œ Address Book Editor.  
4 In the left pane of the Address Book Editor, right-click Fax, and then select New Œ New Group.  
The Group Dial dialog appears.  
5 The Address Book Editor automatically assigns the Group ID to the first empty entry. To manually specify the  
Group ID, click Specify an Address Number, and then enter a value from 1 to 6.  
6 Type a group name.  
7 Click Group Membership.  
8 Select group members from the list on the left side of the screen, click Add to add them to the group, and then  
click OK.  
Faxing  
89  
   
9 Click OK to create the group.  
10 Confirm the group members, and then click OK.  
11 From the File menu, select Save All.  
The Address Book is saved with the new fax group.  
Creating a fax group using the Embedded Web Server  
1 Make sure the printer is on and Select Functionappears.  
2 Open a Web browser.  
3 In the address bar, type the IP address of the printer, and then press Enter.  
If the Java applet screen appears, click Yes.  
4 Click Address Book.  
5 Under Fax Address Book, click Group Directory.  
6 In the Directory Listing, click Add for any blank group.  
7 Type a group name, and then click Save Changes.  
8 Click Return when you receive a Request Acknowledged message.  
9 Click Edit for the group you just created.  
10 Select the check box next to each name that you want to be in the group.  
11 Click Save Changes.  
The new group is saved to the printer address book.  
Creating a fax group using the printer control panel  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
4 Press  
5 Press  
6 Press  
7 Press  
or  
or  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until Address Bookappears, and then press OK.  
repeatedly until Group Dialappears, and then press OK.  
repeatedly to select a Speed Dial entry that is not in use, and then press OK.  
repeatedly until Nameappears, and then press OK.  
8 Use the keypad to type the name, and then press OK.  
9 Press or repeatedly until Speed Dial Noappears, and then press OK.  
10 Press or repeatedly to select the names you want to add to the group, and then press to add each name.  
11 Press OK when you are finished selecting Speed Dial numbers.  
12 Press  
or  
repeatedly until Apply Settingsappears, and then press OK.  
13 Press  
repeatedly until Select Functionappears.  
Faxing  
90  
   
Canceling a fax job  
To cancel a print job, press Stop  
at any time.  
Receiving a fax  
Understanding the fax receive modes  
Fax receive mode  
Description  
TEL Mode  
Automatic fax reception is turned off. You can receive a fax by picking up  
the handset of the external phone and then pressing the remote receive  
code, or by setting On Hook to On (so you can hear voice or fax tones from  
the remote machine) and then pressing Start.  
FAX Mode  
A fax is automatically received.  
TEL/FAX Mode  
When the printer receives an incoming fax, the external telephone rings for  
the time specified by Auto Ans. TEL/FAX, and then the printer automatically  
receives the fax. If incoming data is not a fax, the printer sounds a beep over  
the internal speaker.  
Ans/FAX Mode  
DRPD Mode  
The printer can share one telephone line with an answering machine. In this  
mode, the printer monitors the fax signal and picks up the line if there are  
fax tones. If the phone communication in your country or region is serial,  
this mode is not available.  
Before using the Distinctive Ring Pattern Detection (DRPD) option,  
distinctive ring service must be installed on your telephone line by the  
telephone company. After the telephone company has provided a separate  
number for faxing with a distinctive ring pattern, configure the fax setup to  
monitor for that specific ring pattern.  
Setting the fax receive mode  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
4 Press  
5 Press  
6 Press  
7 Press  
or  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until Fax Settingsappears, and then press OK.  
repeatedly until Ans Selectappears, and then press OK.  
repeatedly to select the fax mode you want, and then press OK.  
repeatedly until Select Functionappears.  
Faxing  
91  
         
Enabling secure faxes  
When the Secure Receive Lock option is enabled, a password is required before faxes can be printed or removed.  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
4 Press  
5 Press  
6 Press  
7 Press  
8 Press  
or  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until Secure Settingsappears, and then press OK.  
repeatedly until Panel Lockappears, and then press OK.  
repeatedly until Enableappears, and then press OK.  
once.  
or  
repeatedly until Secure Receiveappears, and then press OK.  
9 Press OK.  
10 Press  
or  
or  
repeatedly until Enableappears, and then press OK.  
11 Press  
repeatedly until Change Passwordappears, and then press OK.  
Enter a four-digit password, and then press OK.  
12 Press repeatedly until Select Functionappears.  
Printing secure faxes  
If the Secure Receive Lock option is enabled, you must enter your numeric password to print a received fax.  
1 From the printer control panel, press Job Status.  
2 Press  
or  
or  
repeatedly until Walk-Up Featuresappears, and then press OK.  
3 Press  
repeatedly until Secure Printappears, and then press OK.  
4 When prompted, enter the four-digit password, and then press OK.  
The received faxes are printed.  
Adjusting fax activity report settings  
The printer can be set to print an activity report automatically (Print Always), or only when an error occurs (Print at  
Error). You can print reports of faxes sent and/or received.  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until System Settingsappears, and then press OK.  
repeatedly until Fax Transmitappears, and then press OK.  
repeatedly to select the print option you want, and then press OK.  
Faxing  
92  
     
Printing fax reports  
Several fax reports are available to provide information about faxing activities, directories, and pending jobs. The  
Speed Dial report and the Address Book report display information about fax numbers and individual or group  
recipients. The Fax Activity report provides information about completed fax jobs. The Fax Pending report provides  
a list of faxes waiting to be sent. To print a fax report:  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
4 Press  
5 Press  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until Admin Reportsappears, and then press OK.  
repeatedly to select the report you want, and then press OK.  
The selected report prints, and the printer returns to Select Function.  
Sending a fax at a specified time  
To send a fax at a specified time (within 24 hours):  
1 From the printer control panel, press Fax.  
2 Press  
or  
or  
repeatedly until Delayed Startappears, and then press OK.  
3 Press  
repeatedly until Onappears, and then press OK.  
4 Use the keypad to enter the time, and then press or to move to the next digit. After the time is entered,  
press OK.  
5 Press  
or  
repeatedly until Fax to appears, and then press OK.  
Enabling Color Fax  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
or  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until Fax Settingsappears, and then press OK.  
repeatedly until Color Fax appears, and then press OK.  
repeatedly until On appears, and then press OK.  
Note: Changing the Color Fax setting requires that the printer be turned off and then on again.  
6 Press repeatedly until Select Functionappears.  
Notes:  
• Color fax transmission is not available during the transmission or reception of other data.  
• When the scanner glass is used for Color Fax, only one page can be scanned for one job.  
• Color Fax may not work properly if the receiving or sending end is not a color fax machine.  
• Color Fax is not available for group faxing.  
Faxing  
93  
     
Limiting access to fax and scan operations  
Enabling the Scan/Fax Lock option limits access to fax and scan operations by requiring a password to be entered  
before faxing or scanning.  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
4 Press  
5 Press  
6 Press  
7 Press  
8 Press  
or  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until Secure Settingsappears, and then press OK.  
repeatedly until Panel Lockappears, and then press OK.  
repeatedly until Enableappears, and then press OK.  
once.  
or  
repeatedly until Scan/Fax Lockappears, and then press OK.  
9 Press OK.  
10 Press  
or  
or  
repeatedly until Enableappears, and then press OK.  
11 Press  
repeatedly until Change Passwordappears, and then press OK.  
Enter a four-digit password, and then press OK.  
Note: The factory default password is 0000.  
12 Press  
repeatedly until Select Functionappears.  
Limiting who can send faxes to the printer  
When the Junk Fax Filter setting is enabled, the printer prints only those faxes that are received from phone numbers  
in the address book. To turn on the junk fax filter:  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until Fax Settingsappears, and then press OK.  
repeatedly until Junk Fax Filterappears, and then press OK.  
repeatedly until Onappears, and then press OK.  
The printer must be restarted before the settings take effect. Press OK to continue.  
7 Press repeatedly until Select Functionappears.  
Notes:  
• When using the Junk Fax Filter option, you must set the outgoing fax number on the printer.  
• Faxes are received only from phone numbers in the printer address book.  
• Make sure the sender of a fax registers their own phone number on their fax machine correctly. Otherwise, the  
printer may not recognize the sender's phone number even if it is in the address book of the printer.  
Faxing  
94  
   
Customizing dial settings  
Setting the dialing mode  
Depending on the type of phone line being used, the printer can be set to Touch Tone (PB) or Pulse (DP) dialing. The  
factory default setting is Touch Tone.  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
4 Press  
5 Press  
6 Press  
7 Press  
or  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until Fax Settingsappears, and then press OK.  
repeatedly until Dialing Typeappears, and then press OK.  
repeatedly to select the dialing mode you want, and then press OK.  
repeatedly until Select Functionappears.  
Adjusting the volume  
The volume can be adjusted for incoming faxes.  
To set the volume:  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until Fax Settingsappears, and then press OK.  
repeatedly until Ring Tone Volumeappears, and then press OK.  
repeatedly to select the volume you want, and then press OK.  
The printer must be restarted before the settings take effect. Press OK to continue.  
7 Press  
repeatedly until Select Functionappears.  
Setting up to fax while behind a PBX  
If the printer is being used in a business or office, it may be connected to a Private Branch Exchange (PBX) telephone  
system. Ordinarily, when dialing a fax number, the printer waits to recognize the dial tone and then dials the fax  
number. However, this method of dialing may not work if the PBX telephone system uses a dial tone that is not  
recognizable to most fax machines. PBX enables the printer to dial the fax number without waiting to recognize the  
dial tone.  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
4 Press  
5 Press  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until Fax Settingsappears, and then press OK.  
repeatedly until Line Type, appears, and then press OK.  
Faxing  
95  
         
6 Press  
or  
repeatedly until PBXappears, and then press OK.  
The printer must be restarted before the settings take effect. Press OK to continue.  
7 Press  
repeatedly until Select Functionappears.  
Setting the time delay before receiving a fax automatically  
The Auto Answer receive mode specifies how long the printer waits before answering an incoming call. The time  
ranges from 0 to 255 seconds.  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
4 Press  
5 Press  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until Fax Settingsappears, and then press OK.  
repeatedly until Auto Answer Fax, Auto Answer TEL/FAX, or Auto Answer  
Ans/FAXappears, and then press OK.  
Note: Select the receive mode the printer is currently set for.  
6 Press  
or  
repeatedly to select the delay time you want, and then press OK.  
The printer must be restarted before the settings take effect. Press OK to continue.  
7 Press  
repeatedly until Select Functionappears.  
When the time elapses, the printer automatically receives the incoming fax.  
Customizing the default fax settings from the  
printer control panel  
Adjusting the fax resolution  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
repeatedly until Default Settingsappears, and then press OK.  
repeatedly until Fax Defaultsappears, and then press OK.  
repeatedly until Resolutionappears, and then press OK.  
repeatedly to select the desired resolution, and then press OK.  
repeatedly until Select Functionappears.  
Selecting the type of document being faxed  
The scanner optimizes the appearance of the fax being sent based on the contents of the original document. The  
following document types are available:  
• Text—Used for black-and white or colored text  
• Mixed—Used when the original documents are a mixture of text and graphics or photos, such as magazines or  
newspapers  
Faxing  
96  
       
• Photo—Used for photograph prints  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
repeatedly until Default Settingsappears, and then press OK.  
repeatedly until Fax Defaultsappears, and then press OK.  
repeatedly until Document Typeappears, and then press OK.  
repeatedly to select the document type you want, and then press OK.  
repeatedly until Select Functionappears.  
Making a fax lighter or darker  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
or  
or  
or  
repeatedly until Default Settingsappears, and then press OK.  
repeatedly until Fax Defaultsappears, and then press OK.  
repeatedly until Lighten/Darkenappears, and then press OK.  
5 Press or repeatedly to lighten or darken the fax, and then press OK.  
6 Press repeatedly until Select Functionappears.  
Setting the delayed start time  
To delay when faxes are sent, set the default time for delayed start faxing (within 24 hours):  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
or  
or  
or  
repeatedly until Default Settingsappears, and then press OK.  
repeatedly until Fax Defaultsappears, and then press OK.  
repeatedly until Delayed Startappears, and then press OK.  
5 Use the keypad to enter the time, and then press or to move to the next digit. After the time is entered,  
press OK.  
6 Press  
repeatedly until Select Functionappears.  
Customizing the fax settings for an individual fax job  
1 From the printer control panel, press Fax.  
2 Press  
or  
repeatedly until the fax setting you want appears, and then press OK.  
3 Change the selected setting, and then press OK.  
4 Press  
or  
repeatedly until Fax to appears, and then press OK.  
Faxing  
97  
     
Clearing jams  
Avoiding jams  
The following hints can help you avoid jams:  
• Use only recommended paper or specialty media.  
For more information, see the Card Stock & Label Guide available on the Lexmark Web site at  
www.lexmark.com/publications.  
• Do not load too much paper. Make sure the stack height does not exceed the indicated maximum height.  
• Do not load wrinkled, creased, damp, or curled paper.  
• Flex, fan, and straighten paper before loading it.  
• Do not use paper that has been cut or trimmed by hand.  
• Do not mix paper sizes, weights, or types in the same stack.  
• Store the paper in an appropriate environment.  
• Do not remove trays while the printer is printing.  
• Push all trays in firmly after loading paper.  
• Make sure the guides in the trays are properly positioned, and are not pressing too tightly against the paper.  
• Make sure all printer cables are attached correctly. For more information, see the setup documentation.  
Understanding jam messages and locations  
Open doors and covers, and remove trays to access jam locations. The illustration shows possible jam locations. To  
resolve any jam message, you must clear all paper from the paper path.  
Clearing jams  
98  
     
7
1
2
6
3
5
4
Jam message  
Area name  
Jam at Exit  
Open Door A  
1
2
3
Fuser top  
Jam at Reg. Roll  
Open Door A  
Fuser bottom  
Jam at Duplexer  
Open Door A  
Optional duplex unit  
Lift Belt Unit  
Jam at Tray 3  
Open Tray 3  
Open Door A  
Optional 550-sheet tray (Tray 3)  
Standard tray (Tray 2)  
Multipurpose Feeder (Tray 1)  
ADF tray  
4
5
6
7
Jam at Tray 2  
Open Tray 2  
Open Door A  
Jam at Tray 1  
Check Tray 1  
Open Door A  
Jam at Scanner  
Open ADF Cover R and Remove Paper  
Turn the Green Dial to Remove Paper  
Clearing jams  
99  
Clearing Tray 1 (MPT) jams  
If the paper did not feed from the multipurpose feeder correctly, Jam at Tray 1appears.  
1 Pull the jammed paper out of the multipurpose feeder tray, and then remove any remaining paper from the tray.  
2 Push the release button, and gently lower the front door.  
CAUTION—HOT SURFACE: To reduce the risk of injury from a hot component, allow the surface to cool  
before touching it.  
Clearing jams  
100  
 
3 Remove any jammed paper from inside the printer.  
4 Close the front door.  
Clearing jams  
101  
5 Grasp the handle, and pull Tray 1 out. Remove the tray completely.  
Clearing jams  
102  
6 Remove any jammed paper from inside the tray housing.  
7 Align the tray, and insert it.  
Clearing jams  
103  
Clearing Tray 2 jams  
If the paper did not feed from Tray 2 correctly, the jam is in the tray. Jam at Tray 2appears.  
1 Grasp the handle, and pull Tray 1 out. Remove the tray completely.  
Clearing jams  
104  
 
2 Remove the jam. The jam could be in the tray or behind the tray area.  
• Jams in the tray—Locate the single piece of paper lying on top of the stack. Pull it straight out.  
Clearing jams  
105  
• Jams behind the tray area—Locate the jam on the bottom surface of the tray housing. You may have to  
reach far under the printer to locate the jam, as shown in the following illustration. Pull the jam straight out.  
3 Align the tray, and insert it.  
4 Push the release button, and gently lower the front door.  
CAUTION—HOT SURFACE: To reduce the risk of injury from a hot component, allow the surface to cool  
before touching it.  
Clearing jams  
106  
5 Remove any jammed paper from inside the printer.  
Clearing jams  
107  
6 Close the front door.  
Clearing jams  
108  
Clearing Tray 3 jams  
If the paper did not feed from Tray 3 correctly, the jam is in the tray. Jam at Tray 3appears.  
1 Grasp the handle, and pull Tray 3 out. Remove the tray completely.  
2 Remove the jam. The jam could be in the tray or behind the tray area.  
• Jams in the tray—Locate the single piece of paper lying on top of the stack. Pull it straight out.  
Clearing jams  
109  
 
• Jams behind the tray area—Locate the jam on the bottom surface of the tray housing. You may have to  
reach far under the printer to locate the jam, as shown in the following illustration. Pull the jam straight out.  
3 Align the tray, and insert it.  
4 Push the release button, and gently lower the front door.  
CAUTION—HOT SURFACE: To reduce the risk of injury from a hot component, allow the surface to cool  
before touching it.  
Clearing jams  
110  
5 Remove any jammed paper from inside the printer.  
Clearing jams  
111  
6 Close the front door.  
Clearing jams  
112  
Clearing jams in the fuser  
If the paper is jammed in the fuser area, Jam at Exitor Jam at Reg. Rollappears. A Jam at Reg.  
Rollmessage indicates the paper is jammed below the fuser. A Jam at Exitmessage indicates the paper is  
jammed above the fuser.  
CAUTION—HOT SURFACE: To reduce the risk of injury from a hot component, allow the surface to cool before  
touching it.  
1 Push the release button, and gently lower the front door.  
2 Lift the fuser pressure release levers to release tension on the paper.  
Clearing jams  
113  
 
3 Lift the fuser cover, and then remove the jammed paper.  
2
4 Close the fuser cover, and then lower the pressure release levers.  
Clearing jams  
114  
5 Close the front door.  
Clearing jams  
115  
Clearing jams in the duplex unit  
If the paper did not feed through the duplex unit correctly, the jam is in the duplex paper path. Jam at  
Duplexerappears.  
CAUTION—HOT SURFACE: To reduce the risk of injury from a hot component, allow the surface to cool before  
touching it.  
1 Push the release button, and gently lower the front door.  
2 Pull out the jammed paper from the duplex unit. If jammed paper cannot be found, go to the next step.  
Clearing jams  
116  
 
3 Lift the transfer belt unit.  
4 Remove any jammed paper from the duplex paper feeder.  
Clearing jams  
117  
5 Close the transfer belt unit.  
6 Close the front door.  
Clearing jams  
118  
Clearing jams in the ADF  
If the paper is jammed in the ADF, Jam at Scannerappears. Remove all jammed paper, and make sure the paper  
feed tray is not overfull.  
1 Remove all paper from the paper feed tray, and then open the ADF cover.  
2 If the jam is in the paper feed area, remove the jam by carefully pulling it up.  
Clearing jams  
119  
 
3 If the jam is at the paper exit area, turn the dial to remove the jam.  
4 Close the ADF cover.  
Clearing jams  
120  
5 Open the scanner cover and remove any jammed paper from the paper feed area.  
6 Close the scanner cover.  
7 When all the jammed paper is removed, Return the Removed Original and Press Startappears.  
Place the original document in the ADF, and then press Start  
to continue with the scan job.  
Clearing jams  
121  
Understanding printer menus  
Menus list  
A number of menus are available to make it easy for you to change printer settings:  
Default Settings  
Tray Settings  
Information Pages  
Billing Meters  
Copy Defaults  
Scan Defaults  
Fax Defaults  
Tray 1 (MPT)  
Tray 2  
Menu Map  
Total Impression  
Color Impression  
Black Impression  
Demo Page  
Tray 3  
Configuration  
PCL Fonts List  
PS Fonts List  
Job History  
Error History  
Protocol Monitor  
PCL Macro List  
Stored Documents  
Admin Menu  
Panel Language  
Address Book  
Print Language  
Network Settings  
Parallel Settings  
USB Settings  
English  
Français  
Italiano  
Deutsch  
Español  
Dansk  
Fax Settings  
System Settings  
Maintenance  
Nederlands  
Português  
Svenska  
Pyccкий  
Polski  
Secure Settings  
Admin Reports  
Scan to Email  
Türkçe  
Default Settings Menu  
Copy Defaults menu  
Menu item  
Description  
Specifies black-and-white or color copies  
Color  
Black&White  
Color  
Note: Color is the factory default setting.  
Understanding printer menus  
122  
         
Menu item  
Description  
Sets the paper source for copies  
Notes:  
Paper Supply  
Tray 1 (MPT)  
Tray 2  
• Tray 2 is the factory default setting.  
• Tray 3appears only if Tray 3 is installed.  
Tray 3  
Collated  
Off  
Stacks the pages of a print job in sequence when printing  
multiple copies  
On  
Notes:  
• Off is the factory default setting. No pages will be collated.  
• The On setting stacks the print job sequentially.  
• Both settings print the entire job the number of times  
specified by the Copy setting.  
Reduce/Enlarge  
Reduces or enlarges the printed output  
200%  
Note: 100% is the factory default setting.  
154%  
129% 8.5x11”->8.5x14”  
100%  
78% 8.5x14”->8.5x11”  
64%  
50%  
Specifies the type of document being copied  
Document Type  
Text  
Note: Mixed is the factory default setting.  
Mixed  
Photo  
Output Quality  
Standard  
Specifies the printed output quality  
Note: Standard is the factory default setting.  
Enhanced  
2Sided  
Specifies duplex settings  
1->1Sided  
Note: This menu appears only when the optional duplex unit  
Long Edge Binding  
Short Edge Binding  
is installed.  
Lightens or darkens the printed output  
Lighten/Darken  
<level indicator>  
Note: Normal is the factory default setting.  
Sharpness  
Sharper  
Normal  
Specifies the sharpness of the copies  
Note: Normal is the factory default setting.  
Softer  
Understanding printer menus  
123  
Menu item  
Description  
Darkens or lightens the overall color levels of the copies  
Color Saturation  
Higher  
Note: Normal is the factory default setting.  
Normal  
Lower  
Auto Exposure  
Turns Auto Exposure on or off during copying. Papers that are  
off-white or ivory colored, such as newsprint, can cause the  
printer to put toner on the page so that the printed output has  
a background that matches the original. The Auto Exposure  
setting removes the light or close to white color and only the  
image itself is printed.  
Off  
On  
Note: On is the factory default setting.  
Adjusts the Auto Exposure level  
Auto Expo.Level  
Normal  
Note: Normal is the factory default setting.  
Higher(1)  
Higher(2)  
Adjusts the color levels of your copies  
Color Balance  
Yellow Low Dens  
Yellow Med. Dens  
Yellow High Dens  
Magen. Low Dens  
Magen. Med. Dens  
Magen. High Dens  
Cyan Low Dens  
Cyan Med. Dens  
Cyan High Dens  
Black Low Dens  
Black Med. Dens  
Black High Dens  
Scales and centers the copies to fit the size of the paper loaded  
in the specified paper tray  
Auto Fit  
Off  
On  
Note: Off is the factory default setting.  
Copies two original pages onto one side of a sheet of paper  
Notes:  
N-Up  
Off  
Auto  
ID Copy  
Manual  
• The ID Copy setting is used for copying ID cards.  
• Off is the factory default setting.  
Copies one original image onto multiple pages that can be  
assembled into a poster  
Poster  
Off  
2 x 2  
3 x 3  
4 x 4  
Note: Off is the factory default setting.  
Understanding printer menus  
124  
Menu item  
Description  
Selects the size of the poster  
Poster Doc. Size  
Letter - 8.5 x 11”  
Note: Letter - 8.5 x 11” is the factory default setting.  
A4 - 210 x 297mm  
B5 - 182 x 257mm  
A5 - 148 x 210mm  
Repeat Image  
Makes multiple copies of one image onto one side of a sheet  
of paper  
Off  
On  
Notes:  
• The number of repeated images that appears on the copy  
is automatically determined by the size of the original.  
• The Reduce/Enlarge setting is disabled when Repeat  
Image is enabled.  
• Off is the factory default setting.  
Specifies whether to use the copy margins  
Notes:  
Margin  
Off  
On  
• The margin width is enabled only when copying from the  
scanner glass.  
• Off is the factory default setting.  
Sets the margin settings for copies  
Notes:  
Margin Width  
Top/Bottom  
Left/Right  
• The Middle setting is used to eliminate dark areas caused  
by copying a book and the resultant darkness from the  
fold area. The middle margin can be adjusted to eliminate  
this dark area.  
Middle  
• The Middle setting is not effective for N-Up copy.  
Scan Defaults menu  
Menu item  
Description  
Scan to Network  
Computer (Network)  
Server (FTP)  
Specifies the scan destination  
Note: Server (FTP) is the factory default setting.  
File Format  
PDF  
Specifies the file type of the scanned image  
Note: PDF is the factory default setting.  
MultipageTIFF  
TIFF  
JPEG  
Specifies black-and-white or color copies  
Color  
Black&White  
Color  
Note: Color is the factory default setting.  
Understanding printer menus  
125  
   
Menu item  
Description  
Sets the scanning resolution  
Resolution  
150 x 150 dpi  
Note: 150 x 150 dpi is the factory default setting.  
300 x 300 dpi  
400 x 400 dpi  
600 x 600 dpi  
Document Type  
Specifies the type of document being scanned  
Text  
Note: Mixed is the factory default setting.  
Mixed  
Photo  
Document Size  
Letter - 8.5 x 11”  
Specifies the size of the original document.  
Note: Letter is the factory default setting.  
US Folio - 8.5 x 13”  
Legal - 8.5 x 14”  
A4 - 210 x 297mm  
A5 - 148 x 210mm  
B5 - 182 x 257mm  
Executive - 7.25 x 10.5”  
Lighten/Darken  
Lightens or darkens the scanned image  
<level indicator>  
Note: Normal is the factory default setting.  
Specifies the sharpness of the scanned image  
Sharpness  
Sharper  
Normal  
Note: Normal is the factory default setting.  
Softer  
Contrast  
Higher  
Darkens or lightens the overall color levels of the scan  
Note: Normal is the factory default setting.  
Normal  
Lower  
Auto Exposure  
Turns Auto Exposure on or off during scanning. Papers that are  
off-white or ivory colored, such as newsprint, can cause an  
undesired background to be scanned. The Auto Exposure  
setting removes the light or close to white color and only the  
image itself is scanned.  
Off  
On  
Note: On is the factory default setting.  
Adjusts the Auto Exposure level  
Auto Expo. Level  
Normal  
Note: Normal is the factory default setting.  
Higher(1)  
Higher(2)  
TIFF File Format  
TIFF V6  
Specifies the desired TIFF format  
Note: TIFF V6 is the factory default setting.  
TTN2  
Understanding printer menus  
126  
Menu item  
Description  
Sets the image compression for scanning. A low compression  
will result in a higher quality image, but the file size will be  
larger.  
Image Compression  
Higher  
Normal  
Lower  
Note: Normal is the factory default setting.  
Max Email Size  
Sets the size limitation for scanned documents  
50–16384 KB  
Note: 2048 KB is the factory default setting.  
Fax Defaults menu  
Menu item  
Description  
Resolution  
Standard  
Fine  
Specifies the resolution of the fax  
Note: Standard is the factory default setting.  
SuperFine  
Specifies the type of document being scanned  
Document Type  
Text  
Note: Mixed is the factory default setting.  
Mixed  
Photo  
Lightens or darkens the scanned image  
Lighten/Darken  
<level indicator>  
Note: Normal is the factory default setting.  
Delayed Start  
Specifies the time delay before sending a fax job. Up to 23  
hours and 59 minutes can be specified for the delay.  
<time range>  
Understanding printer menus  
127  
 
Tray Settings menu  
Tray 1 (MPT) menu  
Menu item  
Description  
Paper Type  
Plain Paper  
Specifies the paper type loaded in Tray 1  
Note: Thin Card Stock is the factory default setting.  
Thin Card Stock  
Thick Card Stock  
Envelope  
Labels  
Transparency  
Letterhead  
Glossy Paper  
Thick Glossy Paper  
Prepunched  
Colored Paper  
Special  
Paper Size  
Specifies the paper size loaded in Tray 1  
Driver Size  
Note: Driver Size is the factory default setting.  
Letter - 8.5 x 11”  
US Folio - 8.5 x 13”  
Legal - 8.5 x 14”  
A4 - 210 x 297mm  
A5 - 148 x 210mm  
B5 - 182 x 257mm  
Executive - 7.25 x 10.5”  
Monarch Env. - 3.9 x 7.5”  
DL Env. - 110 x 220mm  
C5 Env. - 4.1 x 9.5”  
New Custom Size  
Portrait(Y)  
<input custom size>  
Landscape(X)  
<input custom size>  
Mode  
Specifies the way to set the paper type and size settings to be  
loaded in Tray 1  
Driver Specified  
Panel Specified  
Notes:  
• Panel Specified is the factory default setting.  
• If Driver Specified is selected, you cannot specify the  
settings on the printer control panel.  
Understanding printer menus  
128  
   
Menu item  
Description  
Specifies whether or not to display the message that prompts  
you to set the paper size and type every time you load paper  
in Tray 1  
Display Popup  
Off  
On  
Note: Off is the factory default setting.  
Tray 2 menu  
Menu item  
Description  
Paper Type  
Plain Paper  
Specifies the paper type loaded in Tray 2  
Note: Thin Card Stock is the factory default setting.  
Thin Card Stock  
Thick Card Stock  
Labels  
Letterhead  
Glossy Paper  
Thick Glossy Paper  
Prepunched  
Colored Paper  
Special  
Specifies the paper size loaded in Tray 2  
Paper Size  
Auto  
Note: Auto is the factory default setting.  
Letter - 8.5 x 11”  
New Custom Size  
Portrait(Y)  
<input custom size>  
Landscape(X)  
<input custom size>  
Tray 3 menu  
Note: Tray 3 is displayed only if the optional 550-sheet drawer is installed.  
Understanding printer menus  
129  
     
Menu item  
Description  
Specifies the paper type loaded in Tray 3  
Paper Type  
Plain Paper  
Note: Plain is the factory default setting.  
Thin Card Stock  
Thick Card Stock  
Labels  
Letterhead  
Glossy Paper  
Thick Glossy Paper  
Prepunched  
Colored Paper  
Special  
Paper Size  
Auto  
Specifies the paper size loaded in Tray 3  
Note: Auto is the factory default setting.  
Letter - 8.5 x 11”  
New Custom Size  
Portrait(Y)  
<input custom size>  
Landscape(X)  
<input custom size>  
Information Pages menu  
Menu item  
Description  
Demo Page  
Prints a demo page  
<none>  
Configuration  
Prints a configuration page with printer information, settings  
information, supply information, and network information  
<none>  
PCL Fonts List  
Prints information on PCL fonts and samples of these fonts  
<none>  
PS Fonts List  
Prints information on PostScript fonts and samples of these  
fonts  
<none>  
Prints information on printing results, such as whether data  
from the computer has been printed correctly. The status of a  
maximum of 22 jobs can be printed on the Job History Report.  
Job History  
<none>  
Note: Use the printer control panel to set whether to print the  
Job History report automatically for every 22 jobs completed.  
Error History  
Prints an error history report which includes information on  
the latest errors (up to 42)  
<none>  
Prints information about the previous fax job as an aid in  
determining fax protocol problems  
Protocol Monitor  
<none>  
Understanding printer menus  
130  
 
Menu item  
Description  
Prints a list of PCL macros  
PCL Macro List  
<none>  
Prints a list of documents stored in the printer when using the  
secure print and sample print feature  
Stored Documents  
<none>  
Billing Meters menu  
Menu item  
Description  
Total impression  
Displays the total number of pages printed  
<none>  
Color Impression  
Displays the total number of pages printed in color  
<none>  
Black Impression  
Displays the total number of pages printed in black and white  
<none>  
Admin Menu  
Address Book menu  
Menu item  
Description  
Sets a name and fax number for each Speed Dial number. Up  
to 200 names and numbers can be stored in the Speed Dial  
directory.  
Speed Dial  
<speed dial list>  
Name  
Note: After creating or deleting Speed Dial numbers, select  
Apply Settings, and then press OK to save the settings.  
<enter name>  
Fax Number  
<enter fax number>  
Apply Settings  
Sets a name and Speed Dial number for each fax group. Up to  
6 groups can be stored in the Group Dial directory.  
Group Dial  
<group dial list>  
Name  
Note: After creating or deleting groups, select Apply Settings,  
and then press OK to save the settings.  
<enter name>  
Speed Dial No  
<select available Speed Dial numbers to  
include in group>  
Apply Settings  
Understanding printer menus  
131  
     
Print Language menu  
Menu item  
Description  
Specifies PCL settings  
Notes:  
PCL  
Paper Supply  
Auto  
• Paper Supply—Specifies the paper tray to be used for  
Tray 1 (MPT)  
Tray 2  
Tray 3  
printing. The factory default setting is Auto.  
• Document Size—Specifies the paper size.  
• Orientation—The paper printing direction can be  
selected from Portrait and Landscape. The factory default  
setting is Portrait.  
Document Size  
Letter - 8.5 x 11”  
US Folio - 8.5 x 13”  
Legal - 8.5 x 14”  
A4 - 210 x 297mm  
A5 - 148 x 210mm  
B5 - 182 x 257mm  
Executive - 7.25 x 10.5”  
Monarch Env. - 3.9 x 7.5”  
DL Env. - 110 x 220mm  
C5 Env. - 162 x 229mm  
#10 Env. - 4.1 x 9.5”  
New Custom Size  
Portrait(Y)  
• 2 Sided Print—Specifies whether to perform 2-sided  
printing. The factory default setting is Off. This setting is  
available only if a duplex unit is installed.  
• Binding Edge—Specifies the binding direction from Flip  
Long Edge or Flip Short Edge. The factory default setting  
is Flip Long Edge. This setting is available only if a duplex  
unit is installed.  
• Font—Specifies the font used. The factory default setting  
is Courier.  
<input custom size>  
Landscape(X)  
<input custom size>  
Orientation  
Portrait  
Landscape  
2 Sided Print  
Off  
On  
Binding Edge  
Flip long edge  
Flip Short edge  
Font  
<list of available fonts>  
Understanding printer menus  
132  
 
Menu item  
Description  
Specifies PCL settings  
Notes:  
PCL (continued)  
Symbol Set  
<list of available symbol sets>  
Font Size  
4–50 point  
Font Pitch  
6.00–24.00 pitch  
Form Line  
5–128  
Quantity  
1–999  
• Symbol Set—Specifies the font for symbols. The factory  
default setting is ROMAN-8.  
• Font Size—Specifies the font size. This setting is available  
only for typographic fonts. Font Size can be changed in  
increments of 0.25.  
• Font Pitch—Specifies the character spacing. The factory  
default setting is 10.00. Font Pitch can be changed in  
increments of 0.01.  
• Form Line—Specifies the form line (the number of lines  
per form). The factory default setting is 64. Form Line can  
be changed in increments of 1.  
Image Enhance  
Off  
• Quantity—Specifies the copies to be printed. The factory  
On  
default setting is 1.  
Hex Dump  
Disable  
Enable  
• Image Enhance—Selects whether to perform image  
enhancement. The factory default setting is On.  
• HexDump—Specifies whether to print the datasentfrom  
a computer in the ASCII code corresponding to the  
hexadecimal notation format in order to check the data  
contents. The factory default setting is Disable.  
Draft Mode  
Disable  
Enable  
Line Termination  
Off  
• Draft Mode—Specifies whether to print in draft mode.  
The factory default setting is Disable.  
Add-LF  
Add-CR  
CR-XX  
• Line Termination—Specifies line termination. The  
factory default setting is Off.  
• Default Color—Specifies the color mode. The factory  
Default Color  
Black  
default setting is Black.  
Color  
PostScript  
Specifies Postscript settings  
PS Error Report  
PS Job Time-Out  
PaperSelectMode  
Notes:  
• PS Error Report—Specifies whether an error report is  
printed when a PostScript error occurs  
• PS Job Time-Out—Specifies the maximum execution  
time for a PostScript job to complete. If the job exceeds  
the specified number of minutes, a PostScript error occurs.  
• Paper Select Mode—Specifies how the tray is selected  
for PostScript print jobs.  
Understanding printer menus  
133  
Network Settings menu  
Menu item  
Description  
Ethernet  
Auto  
SpecifiesthecommunicationspeedandthemodesofEthernet  
Note: Auto is the factory default setting.  
10Base Half  
10Base Full  
100Base Half  
100Base Full  
TCP/IP  
Specifies the TCP/IP settings for the network  
Get IP Address  
DHCP/Autonet  
BOOTP  
Note: DHCP/Autonet is the factory default setting.  
RARP  
DHCP  
Panel  
IP Address  
<enter IP Address>  
Network Mask  
<enter Network Mask>  
Gateway Address  
<enter Gateway Address>  
Understanding printer menus  
134  
 
Menu item  
Description  
Specifies which network protocol to use  
Protocol  
LPR  
Note: Enable is the factory default setting.  
Disable  
Enable  
Port9100  
Disable  
Enable  
FTP  
Disable  
Enable  
SNMP  
Disable  
Enable  
Email Alerts  
Disable  
Enable  
Web Server  
Disable  
Enable  
Bonjour(mDNS)  
Disable  
Enable  
IP Filter  
Specifies blocking the reception of data from certain IP  
addresses. You can block up to five IP addresses. The change  
becomes effective after the printer is turned off and then on  
again.  
<list of IP filters>  
Note: This feature is available only when using LPD or  
Port9100.  
Initialize NVM  
Initializes network data stored in NVM. After executing this  
function and rebooting the printer, all network settings are  
reset to the factory default settings.  
Yes  
No  
Adobe Protocol  
Auto  
Specifies PostScript communication protocol for each  
interface. You can configure the Adobe Protocol settings for  
the network. The change becomes effective after the printer is  
turned off and then on again.  
Standard  
BCP  
TBCP  
Note: Auto is the factory default setting.  
Binary  
Understanding printer menus  
135  
Parallel Settings menu  
Menu item  
Description  
ECP  
Specifies if the ECP communication mode of the parallel  
interface is enabled or disabled  
Disable  
Enable  
Note: Enable is the factory default setting.  
Specifies PostScript communication protocol for the parallel  
interface. Restart the printer after making changes in the  
menu.  
Adobe Protocol  
TBCP  
Binary  
Note: TBCP is the factory default setting.  
USB Settings menu  
Menu item  
Description  
Specifies PostScript communication protocol for the USB  
interface. Restart the printer after making changes in the  
menu.  
Adobe Protocol  
TBCP  
Binary  
Note: TBCP is the factory default setting.  
Fax Settings menu  
Menu item  
Description  
Interval Timer  
Specifies the interval of time between resend attempts  
3–255 seconds  
Note: 8 seconds is the factory default setting.  
Number of Redial  
Specifies the number of redial attempts  
0–9 times  
Note: 3 is the factory default setting.  
Int. of Redial  
Specifies the interval of time between redial attempts  
1–15 minutes  
Note: 1 minute is the factory default setting.  
Understanding printer menus  
136  
     
Menu item  
Description  
Specifies the receiving mode  
Notes:  
Ans Select  
TEL Mode  
FAX Mode  
• TELMode—Automaticfaxreceptionis turned off. You can  
receive a fax by picking up the handset of the external  
phone and then pressing the remote receive code, or by  
setting OnHook to On (you can hear voice or fax tones  
from the remote machine) and then pressing Start.  
TEL/FAX Mode  
Ans/FAX Mode  
DRPD Mode  
• FAX Mode—A fax is automatically received.  
• TEL/FAX Mode—When the printer receives an incoming  
fax, the external telephone rings for the time specified by  
Auto Ans. TEL/FAX, and then the printer automatically  
receives the fax. If incoming data is not a fax, the printer  
sounds a beep over the internal speaker.  
• Ans/FAX Mode—The printer can share one telephone  
line with an answering machine. In this mode, the printer  
will monitor the fax signal and pick up the line if there are  
fax tones. If the phone communication in your country or  
region is serial, this mode is not available.  
• DRPD Mode—Before using the Distinctive Ring Pattern  
Detection (DRPD) option, distinctive ring service must be  
installed on your telephone line by the telephone  
company. After the telephone company has provided a  
separate number for faxing with a distinctive ring pattern,  
configure the fax setup to monitor for that specific ring  
pattern.  
• FAX Mode is the factory default setting.  
When FAX Mode is enabled, this menu item specifies how long  
the printer waits before answering an incoming call.  
Auto Answer Fax  
0–255 seconds  
Note: 0 seconds is the factory default setting.  
Auto Ans. TEL/FAX  
When TEL/FAX Mode is enabled, this menu item specifies how  
long the printer waits before answering an incoming call.  
0–255 seconds  
Note: 6 seconds is the factory default setting.  
Auto Ans. Ans/FAX  
When ANS/FAX Mode is enabled, this menu item specifies how  
long the printer waits before answering an incoming call.  
0–255 seconds  
Note: 21 seconds is the factory default setting.  
Line Monitor  
Specifies the volume of the external phone (line monitor)  
Off  
Note: Middle is the factory default setting.  
Min  
Middle  
Max  
Understanding printer menus  
137  
Menu item  
Description  
Specifies the volume for the incoming faxes  
Ring Tone Volume  
None  
Min  
Note: Max is the factory default setting.  
Middle  
Max  
Line Type  
PSTN  
Specifies the line type  
Note: PSTN is the factory default setting.  
PBX  
Dialing Type  
PB  
Specifies the dialing type  
Note: PB is the factory default setting.  
DP(10PPS)  
DP(20PPS)  
When Junk Fax Filter is set to On, incoming faxes are accepted  
only from numbers registered in the Address Book.  
Junk Fax Filter  
Off  
On  
Note: Off is the factory default setting.  
Remote Receive  
Specifies whether to receive a fax by pressing the remote  
receive code on the external telephone after picking up the  
handset of the telephone. When Remote Receive is set to On,  
a fax can be received by pressing the remote receive code on  
the external telephone.  
Off  
On  
Note: Off is the factory default setting.  
Remote Rcv Tone  
Specifies the tone in two digits when Remote Receive is set to  
On  
00–99  
Note: 00 is the factory default setting.  
Specifies whether to use duplex printing when receiving a fax  
Notes:  
Duplex Print  
Off  
On  
• Off is the factory default setting.  
• This option is available only when the printer has a duplex  
unit installed.  
Send Header  
When Send Header is set to On, the sender record is printed at  
the head of the fax.  
Off  
On  
Note: On is the factory default setting.  
Company Name  
Specifies the sender name to be recorded in the sender report  
<input company name>  
Your Fax Number  
Specifies your telephone number, which is printed at the top  
of each page sent from your printer  
<input fax number>  
Specifies your name or your company name, which is printed  
on the report sheet  
Device Name  
<input device name>  
Understanding printer menus  
138  
Menu item  
Description  
Specifies a distinctive ring pattern for use with DRPD service.  
DRPD Patterns are specified by your telephone company.  
DRPD Pattern  
Pattern1  
Pattern2  
Note: Pattern4 is the factory default setting.  
Pattern3  
Pattern4  
Pattern5  
Forward Settings  
Trans. at Error  
Trans. Always  
Not Trans.  
Specifies when you want the printer to forward all of the  
outgoing faxes to a specified destination  
Notes:  
• Trans. at Error—Outgoing faxes are forwarded only  
when an error occurs.  
• Trans. Always—Outgoing faxes are always forwarded.  
• Not Trans.—Outgoing faxes are not forwarded.  
• Not Trans. is the factory default setting.  
Specifies the number that outgoing faxes are forwarded to  
Fwd. Settings Num  
<input forward settings number>  
Fwd. Set Print  
Specifies whether the outgoing faxes are printed when they  
are forwarded. When Fwd. Set Print is set to On, all of the  
forwarded faxes are printed.  
Off  
On  
Note: Off is the factory default setting.  
Specifies whether to add the prefix number when you send a  
fax  
Prefix Dial  
Off  
On  
Note: Off is the factory default setting.  
Specifies the prefix dial number (up to five digits). This number  
dials before any auto dial number is started. It is useful for  
accessing the PBX exchange.  
Prefix Dial Num  
<input prefix dial number>  
Discard Size  
Specifies if the printer should discard any excess data at the  
bottom of the page  
Off  
On  
Notes:  
Auto Reduction  
• On—Discards any excess data at the bottom of the page.  
• Off—Prints any excess data at the bottom of the page  
without discarding it.  
• Auto Reduction—Reduces the document to fit onto the  
paper.  
• Off is the factory default setting.  
Color Fax  
When Color Fax is set to On, both black-and-white and color  
fax jobs are enabled. When it is set to Off, color fax jobs are  
disabled.  
Off  
On  
Note: Off is the factory default setting.  
Understanding printer menus  
139  
Menu item  
Description  
Specifies the threshold value for the external telephone  
Extel Hook Thresh  
Lower  
Note: Normal is the factory default setting.  
Normal  
Higher  
Country  
Specifies the country or region where the printer is used  
<country code list>  
Note: Country must be set before faxes can be sent.  
Fwd. Error Print  
PrintsthedocumentsthatfailedtotransferwhenFwd.SetPrint  
is set to Off.  
Off  
On  
Note: On is the factory default setting.  
System Settings menu  
Menu item  
Description  
Specifies if both power saver modes are enabled  
2 Mode Power Saver?  
Disable  
Enable  
Note: Enable is the factory default setting.  
Specifies the transitional time of Power Saver Modes 1 and 2  
in increments of 1 minute  
Power Saver Timer  
Mode 1 (Printer)  
5–60 minutes  
Notes:  
Mode 2 (System)  
1–60 minutes  
• The factory default setting for Mode 1 (Printer) is 25 min.  
• The factory default setting for Mode 2 (System) is 5 min.  
Auto Reset  
45sec  
Specifies the time the printer waits for further printer control  
panel input before automatically resetting the settings for  
Copy, Scan, or Fax and returning to the standby mode  
1min  
Note: 3 minutes is the factory default setting.  
2min  
3min  
4min  
Understanding printer menus  
140  
 
Menu item  
Description  
Specifies whether to turn on the alarm when an error occurs  
in the printer  
Alert Tone  
Panel Select Tone  
Soft  
Notes:  
Normal  
Loud  
Off  
• Normal is the factory default setting for Panel Select Tone,  
Machine Ready Tone, Copy Job Tone, Non-Copy Job Tone,  
Fault Tone, and Alert Tone.  
Panel Alert Tone  
• Off is the factory default setting for Panel Alert Tone.  
Soft  
Normal  
Loud  
Off  
Machine Ready Tone  
Soft  
Normal  
Loud  
Off  
Copy Job Tone  
Soft  
Normal  
Loud  
Off  
Non-copy Job Tone  
Soft  
Normal  
Loud  
Off  
Fault Tone  
Soft  
Normal  
Loud  
Off  
Alert Tone  
Soft  
Normal  
Loud  
Off  
Understanding printer menus  
141  
Menu item  
Description  
Specifies whether to turn on the alarm when an error occurs  
in the printer  
Alert Tone (continued)  
Out of Paper  
Soft  
Notes:  
Normal  
Loud  
Off  
• Normal is the factory default setting for Out of Paper.  
• Off is the factory default setting for Low Toner, Auto Clear  
Alert, and Base Tone.  
Low Toner  
Soft  
Normal  
Loud  
Off  
Auto Clear Alert  
Soft  
Normal  
Loud  
Off  
Base Tone  
Soft  
Normal  
Loud  
Off  
All Tones  
Soft  
Normal  
Loud  
Off  
Time-Out  
Off  
You can cancel a printing process when it goes beyond a set  
time period. Set the time until the print job is canceled. When  
this timeout expires, the print job is canceled.  
On  
Note: 30 seconds is the factory default setting.  
5–300 seconds  
Understanding printer menus  
142  
Menu item  
Description  
Specifies the date and time  
Clock Settings  
Set Date  
Note: Set the time zone based on Coordinated Universal Time  
<input date>  
Set Time  
(UTC) for your location.  
<input time>  
Date Format  
yy/mm/dd  
mm/dd/yy  
dd/mm/yy  
Time Format  
12H  
24H  
Time Zone  
<select time offset>  
Set the units for the custom paper size to millimeters or inches  
mm/inch  
mm  
Note: Inch is the factory default setting.  
inch  
Auto Log Print  
Specifieswhethertoautomaticallyprintinformationaboutthe  
printeddatathathasbeenprocessedintheprinter(JobHistory  
Report)  
Off  
On  
Note: Off is the factory default setting.  
Print ID  
Off  
Specifies where to print the user ID  
Note: Off is the factory default setting.  
Top Left  
Top Right  
Bottom Left  
Bottom Right  
Specifies whether the printer outputs PDL data, which is not  
supported by the printer, as text when the printer receives it.  
Text data is printed on A4- or Letter-size paper.  
Print Text  
Off  
On  
Note: Off is the factory default setting.  
Banner Sheet  
Insert Position  
Off  
Specifies the settings for banner sheet printing  
Note: Tray 3 is displayed only when the optional 550-sheet  
drawer is installed.  
Front  
Back  
Front & Back  
Specify Tray  
Tray 1 (MPT)  
Tray 2  
Tray 3  
Understanding printer menus  
143  
Menu item  
Description  
Sets the printer to print a report on faxes sent and received  
Fax Activity  
Auto Print  
Note: No Auto Print is the factory default setting.  
No Auto Print  
Specifies when a fax transmission report is printed  
Fax Transmit  
Print Always  
Print at Error  
Do Not Print  
Note: Print at Error is the factory default setting.  
Fax Broadcast  
Print Always  
Specifies when a fax transmission report is printed for group  
jobs  
Print at Error  
Do Not Print  
Note: Print Always is the factory default setting.  
Protocol Monitor  
Print Always  
Specifies the protocol monitor report to detect the cause of  
the communication trouble  
Print at Error  
Note: Do Not Print is the factory default setting.  
Do Not Print  
Allocates memory to the RAM Disk file system for the secure  
print, collating jobs, and Sample print features  
RAM Disk  
Disable  
Enable  
Note: Enable is the factory default setting.  
Tray Switching  
Off  
Specifies whether to print on paper loaded in another tray  
when there is no paper left in the tray selected by the auto tray  
selection feature  
Larger Size  
Note: Nearest Size is the factory default setting.  
Nearest Size  
Tray 1 (MPT) Feed  
Maintenance menu  
Menu item  
Description  
Auto Regi Adjust  
Adjusts the color registration automatically  
Off  
On  
Note: On is the factory default setting.  
Understanding printer menus  
144  
 
Menu item  
Description  
Adjusts the color registration manually  
Adjust ColorRegi  
Auto Correct  
Yes  
No  
Color Regi Chart  
<press OK to print>  
Color Regi  
Yellow  
<adjust value>  
Magenta  
<adjust value>  
Cyan  
<adjust value>  
Initialize NVM  
Initializes the settings stored in the NVM except for the  
network settings. The NVM is a nonvolatile memory that stores  
the printer settings even after the power is turned off. After  
executing this function and restarting the printer, all the menu  
parameters are reset to their factory default values.  
User Section  
Yes  
No  
System Section  
Note: Restart the printer after activating this setting.  
Yes  
No  
Initializes the print meter  
Init Print Meter  
Yes  
No  
Resets the fuser count after installing a new fuser  
Reset Fuser  
Yes  
No  
Secure Settings menu  
Menu item  
Description  
Panel Lock  
Panel Lock Set  
Disable  
When Panel Lock is enabled, access to the Admin Menu  
requires a password.  
Note: 0000 is the factory default password.  
Enable  
Change Password  
<input password>  
Understanding printer menus  
145  
 
Menu item  
Description  
When Scan/Fax Lock is enabled, access to the scanner and fax  
requires a password.  
Scan/Fax Lock  
Scan/Fax Lock Set  
Disable  
Notes:  
Enable  
Change Password  
<input password>  
• Panel Lock must be enabled before enabling Scan/Fax  
Lock.  
• 0000 is the factory default password.  
Secure Receive  
Secure Rcv. Set  
Disable  
When Secure Receive is enabled, incoming faxes require a  
password to print them.  
Note: 0000 is the factory default password.  
Enable  
Change Password  
<input password>  
Admin Reports menu  
Menu item  
Description  
Speed Dial  
Prints a report of the Speed Dial numbers  
<none>  
Address Book  
Prints a report of the address book e-mail addresses  
Prints a report of the address book server addresses  
Prints a report summarizing sent and received faxes  
Prints a report of the pending faxes  
<none>  
Server Address  
<none>  
Fax Activity  
<none>  
Fax Pending  
<none>  
Printer Meter  
Prints a report summarizing printing activity  
<none>  
Scan to Email menu  
Menu item  
Description  
Disable  
Enable  
Enables or disables the Scan to Email function  
Note: Enable is the factory default setting.  
Understanding printer menus  
146  
   
Panel Language Menu  
Menu item  
Description  
English  
Sets the language displayed on the printer control panel  
Français  
Italiano  
Deutsch  
Español  
Dansk  
Nederlands  
Português  
Svenska  
Pyccкий  
Polski  
Türkçe  
Understanding printer menus  
147  
 
Understanding printer messages  
List of status and error messages  
550 Feeder Error  
Error 072-215  
Restart Printer  
The 550-sheet drawer is not working or is not installed correctly. Reinstall the 550-sheet drawer.  
<xxx> Error  
Error xxx-xxx  
Restart Printer  
1 Turn the printer off.  
2 Unplug the power cord from the wall outlet.  
3 Check all cable connections.  
4 Connect the power cord to a properly grounded outlet.  
5 Turn the printer back on.  
If the service message appears again, contact Customer Support, and report the message.  
Controller Error  
Error 116-32x  
Restart Printer  
An unspecified printer error has occurred.  
1 Turn the printer off.  
2 Unplug the power cord from the wall outlet.  
3 Check all cable connections.  
4 Connect the power cord to a properly grounded outlet.  
5 Turn the printer back on.  
If the service message appears again, contact Customer Support, and report the message.  
<color> - CRUM Error  
Error 093-9<xx>  
Restart Printer  
Replace the specified print cartridge.  
Understanding printer messages  
148  
             
Restart the printer, and then replace the specified print cartridge.  
CRUM Error  
Error 094-330  
Reseat Transfer Unit  
Replace the old transfer belt with a new one.  
Disabled Func  
Error 016-758  
Press OK  
The function that you are trying to access has been disabled. Enable the function through the printer control panel  
menus, or contact your printer administrator.  
Door A Open, Close Door A  
Close the front door to clear the message.  
Duplexer Error  
Error 077-215  
Restart Printer  
The duplex unit is not working or is not installed correctly. Reinstall the duplex unit.  
Email Error, Invalid POP3 Server  
Error 016-504  
Press OK  
The POP3 server was not found. Press OK to continue.  
Email Error, Invalid SMTP Server  
Error 016-503  
Press OK  
The SMTP server was not found. Press OK to continue.  
Email Login Error  
Error 016-506  
Press OK  
The printer failed to log in to the SMTP server. Verify that the user name and password settings are correct, and then  
press OK to continue.  
Understanding printer messages  
149  
             
Email Login Error, POP3 Login Failed  
Error 016-505  
Press OK  
The printer failed to log in to the POP3 server. Verify that the user name and password settings are correct, and then  
press OK to continue.  
Email Login Error, SMTP Login Failed  
Error 016-507  
Press OK  
The printer failed to log in to the SMTP server. Verify that the user name and password settings are correct, and then  
press OK to continue.  
Email Size Limit  
Error 016-985  
Press OK  
The scan job is too large to send. Increase the Max Email Size setting, and then scan the job again. If the message  
appears again, lower the scan resolution to decrease the job size.  
Fan Motor Error  
Error 042-3xx  
Restart Printer  
1 Turn the printer off.  
2 Unplug the power cord from the wall outlet.  
3 Check all cable connections.  
4 Connect the power cord to a properly grounded outlet.  
5 Turn the printer back on.  
If the service message appears again, contact Customer Support, and report the message.  
Fuser CRUM Error, Reseat Fuser  
The fuser is missing or not installed correctly. Install or reseat the fuser.  
Fuser Error, Error 010-351  
1 Replace the fuser unit.  
2 From the Admin menu, reset the fuser counter.  
Fuser Error, Error 010-397  
Error Code: xx  
Understanding printer messages  
150  
               
Restart Printer  
1 Turn the printer off.  
2 Unplug the power cord from the wall outlet.  
3 Check all cable connections.  
4 Connect the power cord to a properly grounded outlet.  
5 Turn the printer back on.  
If the message appears again, contact Customer Support, and report the message.  
Hard Drive Full  
Error 016-982  
Press OK  
There is insufficient memory to complete the current print job. Press OK to clear the message, and then cancel the  
print job and try sending it again.  
Insert <color>  
Print Cartridge  
Error 093-<number>  
The specified print cartridge is missing or not installed correctly. Reinstall the print cartridge.  
Insert Fuser, Restart Printer  
The fuser is not installed. Install the fuser.  
Insert Transfer Unit  
The transfer belt is missing or not installed correctly. Reinstall the transfer belt.  
Insert Tray 2  
Tray 2 is missing or not installed correctly. Install or reseat Tray 2.  
Invalid Job  
Error 016-799  
Press OK  
The configuration of the printer in Print Properties does not match the printer being used.  
1 Press Stop to cancel the print job.  
2 Check the Print Properties settings.  
3 Press OK to continue.  
Understanding printer messages  
151  
           
Invalid User  
Error 016-757  
Press OK  
The last person who sent a job to the printer is not authorized to use the printer. Contact your system support person  
for authorization.  
Jam at Duplexer  
Open Door A  
Lift Belt Unit  
Paper is jammed inside the printer. Clear the paper path to resume printing.  
Jam at Exit, Open Door A  
Paper is jammed inside the printer. Clear the paper path to resume printing.  
Jam at Reg. Roll, Open Door A  
Paper is jammed inside the printer. Clear the paper path to resume printing.  
Jam at Tray 1  
Check Tray 1  
Open Door A  
Paper is jammed inside Tray 1 (MPT). Clear the paper path to resume printing.  
Jam at Tray 2  
Open Tray 2  
Open Door A  
Paper is jammed inside Tray 2. Clear the paper path to resume printing.  
Jam at Tray 3  
Open Tray 3  
Open Door A  
Paper is jammed inside Tray 3. Clear the paper path to resume printing.  
Limit Exceeded  
Error 016-759  
Press OK  
The user has exceeded the limit on the number of pages that can be printed. Contact your printer administrator for  
authorization.  
Understanding printer messages  
152  
               
Load Tray <x>  
Load the specified tray with the correct paper type and size.  
Login Error  
Error 016-782  
Press OK  
Theprinterfailedtologintotheserver(SMTP/SMB/FTP). Checkthattheprinterisphysicallyconnectedtothenetwork,  
verify that the user name and password settings are correct, and then press OK to continue.  
MCU Firmware Error  
Error 024-340  
Error Code:xx  
Restart Printer  
A firmware error has occurred.  
1 Turn the printer off.  
2 Unplug the power cord from the wall outlet.  
3 Check all cable connections.  
4 Connect the power cord to a properly grounded outlet.  
5 Turn the printer back on.  
If the service message appears again, contact Customer Support, and report the message.  
MCU NVRAM Error  
Error 041-340  
Address: <xxxx> Data: <xx>  
Restart Printer  
An NVRAM error has occurred.  
1 Turn the printer off.  
2 Unplug the power cord from the wall outlet.  
3 Check all cable connections.  
4 Connect the power cord to a properly grounded outlet.  
5 Turn the printer back on.  
If the service message appears again, contact Customer Support, and report the message.  
Network Scan Error, Connection Timeout  
Press OK  
Understanding printer messages  
153  
         
Unable to connect to the SMB/FTP server. Check that the printer is connected to the network, and then press OK to  
continue.  
Network Scan Error, Directory Not Found  
Error 016-787  
Press OK  
The directory specified in the address book entry was not found. Correct the address book entry, and then press  
OK to continue.  
Network Scan Error, Email Server Full  
Error 016-765  
Press OK  
The disk on the SMTP server is full. Make space available on the server disk, and then press OK to continue.  
Network Scan Error, File Name Exists  
Error 016-788  
Press OK  
The location you are scanning to has a file with the same name. Specify a different name, and then press OK to  
continue.  
Network Scan Error, Invalid SMB/FTP Server  
Error 016-783  
Press OK  
The printer is unable to get to the server path list (SMB/FTP). Verify that the server path setting is correct, and then  
press OK to continue.  
Network Scan Error, Invalid Write Permission  
Error 016-784  
Press OK  
You do not have write permission for the SMB/FTP server. Modify your permissions on the server, or change the scan  
destination to one that you have write permission for, and then press OK to continue.  
Network Scan Error, Server Out of Memory  
Error 016-785  
Press OK  
The disk on the SMB/FTP server is full. Make space on the server disk, and then press OK to continue.  
Understanding printer messages  
154  
           
Network Scan Error, SMTP Connection Failed  
Press OK  
Unable to connect to the SMTP server. Check that the printer is connected to the network, verify that the e-mail server  
settings are correct, and then press OK to continue.  
Non-Genuine Toner Installed  
Error 093-700  
An invalid print cartridge is installed. Remove the print cartridge, and then install a supported one.  
NV RAM Error  
Error 116-390  
Restart Printer  
An unspecified printer error has occurred.  
1 Turn the printer off.  
2 Unplug the power cord from the wall outlet.  
3 Check all cable connections.  
4 Connect the power cord to a properly grounded outlet.  
5 Turn the printer back on.  
If the service message appears again, contact Customer Support, and report the message.  
Out of Memory  
Error 016-718  
Press OK  
There is insufficient memory to complete the current print job. Press OK to clear the message, and then cancel the  
print job and try sending it again.  
PCL Error  
Error 016-720  
Press OK  
An error relating to PCL emulation problems has occurred. Press OK to clear the message, and then cancel the print  
job and try sending it again.  
Printer Too Hot  
Error 042-700  
Cooling down  
Please Wait...  
Understanding printer messages  
155  
           
The internal temperature of the printer is too high. Wait one hour before restarting the printer. Ensure that the printer  
has adequate cooling space around it, and that the cooling vents are not blocked.  
RAM Error  
Error 016-3xx  
Restart Printer  
Additional memory is not installed correctly, not working correctly, or not supported.  
1 Turn the printer off.  
2 Unplug the power cord from the wall outlet.  
3 Reinstall the optional memory.  
4 Connect the power cord to a properly grounded outlet.  
5 Turn the printer back on.  
If the message appears again, replace the specified additional memory.  
Remove Tape, <color> Cartridge  
The sealing tape is still attached to the specified print cartridge. Remove the sealing tape from the specified print  
cartridge.  
Replace <color> Print Cartridge  
Empty <color>  
Print Cartridge  
The specified print cartridge is empty. Remove the specified print cartridge, and then install a new one.  
Replace <color> Print Cartridge Soon  
The specified print cartridge will soon be exhausted.  
When Replace <color> Print Cartridge Soonappears or when the print becomes faded, you may be  
able to extend the life of the print cartridge:  
1 Remove the specified print cartridge.  
2 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute toner.  
3 Reinsert the print cartridge and continue printing.  
Replace Fuser Soon  
The fuser life is nearly exhausted. Order a new fuser.  
Replace Transfer Unit  
Replace the transfer belt.  
Understanding printer messages  
156  
             
Replace Transfer Unit Soon  
The transfer belt is nearly exhausted. Order a new transfer belt.  
Restart Printer: 116-xxx  
An unspecified printer error has occurred.  
1 Turn the printer off.  
2 Unplug the power cord from the wall outlet.  
3 Check all cable connections.  
4 Connect the power cord to a properly grounded outlet.  
5 Turn the printer back on.  
If the service message appears again, contact Customer Support, and report the message.  
Restart Printer, 118-xxx  
The Network Expansion Card is not installed correctly or is not working correctly due to damage or malfunction.  
1 Turn the printer off.  
2 Unplug the power cord from the wall outlet.  
3 Reinstall the multi-protocol network card.  
4 Check all cable connections.  
5 Connect the power cord to a properly grounded outlet.  
6 Turn the printer back on.  
If the service message appears again, contact Customer Support, and report the message.  
Scan Error  
Error 116-xxx  
Restart Printer  
An unspecified printer error has occurred.  
1 Turn the printer off.  
2 Unplug the power cord from the wall outlet.  
3 Check all cable connections.  
4 Connect the power cord to a properly grounded outlet.  
5 Turn the printer back on.  
If the service message appears again, contact Customer Support, and report the message.  
Scanner Lamp Error  
Error 062-371  
Understanding printer messages  
157  
         
Restart Printer  
The scanner lock switch is set to the locked position. Unlock the scanner:  
1 Turn the printer off.  
2 Open the scanner cover.  
3 Move the scanner lock switch to the unlocked position.  
Understanding printer messages  
158  
4 Close the scanner cover.  
5 Turn the printer back on.  
Select Function  
The printer is ready to receive print jobs.  
SMTP Server Error  
Error 016-766  
Press OK  
An error occurred on the SMTP server. Press OK to continue, and then attempt the operation again. If the message  
appears again, contact your system support person.  
Tray <x> is Missing  
Tray 2 or Tray 3 is missing. Insert the specified tray into the printer.  
Wrong Paper Type  
Open Door A  
Remove Paper & Set Paper Type  
Paper is jammed inside the printer. Clear the paper path to resume printing.  
Understanding printer messages  
159  
       
Maintaining the printer  
Periodically, certain tasks are required to maintain optimum print quality.  
Storing supplies  
Choose a cool, clean storage area for the printer supplies. Store supplies right side up in their original packing until  
you are ready to use them.  
Do not expose supplies to:  
• Direct sunlight  
• Temperatures above 35°C (95°F)  
• High humidity above 80%  
• Salty air  
• Corrosive gases  
• Heavy dust  
Cleaning the printer  
If print quality problems such as streaking occur, follow these cleaning procedures.  
Warning—Potential Damage: Do not put water directly on the printer or use ammonia-based cleaners or volatile  
solvents, such as paint thinner, on the printer.  
Cleaning the exterior of the printer  
1 Make sure that the printer is turned off and unplugged from the wall outlet.  
CAUTION—SHOCK HAZARD:To avoid the risk of electric shock, unplug the power cord from the wall outlet  
and disconnect all cables to the printer before proceeding.  
2 Remove paper from the standard exit bin.  
3 Dampen a clean, lint-free cloth with water.  
Warning—Potential Damage: Do not use household cleaners or detergents, as they may damage the finish of  
the printer.  
4 Wipe only the outside of the printer, making sure to remove any ink residue that has accumulated on the standard  
exit bin.  
Warning—Potential Damage: Using a damp cloth to clean the interior may cause damage to your printer.  
5 Make sure the standard exit bin is dry before beginning a new print job.  
Maintaining the printer  
160  
       
Cleaning the scanner glass  
Clean the scanner glass if you encounter print quality problems, such as streaks on copied or scanned images.  
1 Slightly dampen a soft, lint-free cloth or paper towel with water.  
2 Open the scanner cover.  
3 Wipe the scanner glass (which includes the document glass and ADF glass) until it is clean and dry.  
4 Wipe the white underside of the scanner cover and the white plastic input guides until they are clean and dry.  
Note: The white plastic input guides are located on the scanner cover underneath the ADF on the left side.  
5 Close the scanner cover.  
Ordering supplies  
To order supplies in the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark authorized supplies  
dealers in your area. In other countries or regions, visit the Lexmark Web Site at www.lexmark.com or contact the  
place where you purchased the printer.  
Note: All life estimates for printer supplies assume printing on letter- or A4-size plain paper.  
Ordering print cartridges  
When Replace <color> Print Cartridge Soonappears, order the specified new print cartridge. The  
specified print cartridge will soon be exhausted. The specified print cartridge can print approximately 100–125 pages,  
depending on the coverage of the toner color, after the message first appears.  
When Replace <color> Print Cartridge Soonappears or when the print becomes faded, you may be  
able to extend the life of the print cartridge:  
1 Remove the specified print cartridge.  
2 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute toner.  
Maintaining the printer  
161  
     
3 Reinsert the print cartridge and continue printing.  
Note: Repeat this procedure multiple times until the print remains faded, and then replace the cartridge(s).  
The recommended toner cartridges specifically designed for your printer are:  
Part name  
Part number  
X560H2CG  
X560H2MG  
X560H2YG  
X560H2KG  
X560A2CG  
X560A2MG  
X560A2YG  
Cyan High Yield Toner Cartridge  
Magenta High Yield Toner Cartridge  
Yellow High Yield Toner Cartridge  
Black High Yield Toner Cartridge  
Cyan Toner Cartridge  
Magenta Toner Cartridge  
Yellow Toner Cartridge  
Ordering a fuser  
When Replace Fuser Soonappears, replace the fuser immediately. For installation information, see the  
documentation that came with the fuser.  
Part name  
Part number  
Fuser  
40X4860 (120 V/50–60 Hz)  
40X4861 (220–240 V/50–60 Hz)  
Ordering a transfer belt  
When Replace Transfer Unit Soonappears, replace the transfer belt immediately. For installation  
information, see the documentation that came with the transfer belt.  
Part name  
Part number  
Transfer belt  
40X4868  
Moving the printer  
Before moving the printer  
CAUTION—POTENTIAL INJURY: The printer weighs 41 kg (97 lb); therefore, it requires at least three people to  
lift it safely. Use the handholds on the sides of the printer to lift it, and make sure your fingers are not under the  
printer when you set it down.  
Maintaining the printer  
162  
       
Follow these guidelines to avoid personal injury or printer damage:  
• Use at least three people to lift the printer.  
• Before moving the printer:  
– Turn it off using the power switch.  
– Unplug the power cord from the wall outlet.  
– Disconnect all cords and cables from the printer.  
– Remove the printer from the optional 550-sheet drawer (if installed).  
– Remove and store all print cartridges.  
Warning—Potential Damage: Damage to the printer caused by improper moving is not covered by the printer  
warranty.  
Locking the scanner  
1 Open the scanner cover.  
Maintaining the printer  
163  
   
2 Move the scanner lock switch to the locked position.  
3 Close the scanner cover.  
Removing the printer from the 550-sheet drawer  
1 Turn the printer off, and then unplug the power cord from the wall outlet.  
2 Disconnect all cables from the back of the printer.  
Maintaining the printer  
164  
 
3 Grasp the handle, and pull the standard tray (Tray 2) out. Remove the tray completely.  
Maintaining the printer  
165  
4 Use a coin or similar object to remove the two screws attaching the 550-sheet drawer, and then store them for  
later use.  
5 Lift the printer off the drawer, and set the printer aside.  
CAUTION—POTENTIAL INJURY: The printer weighs 41 kg (97 lb), and requires at least three people to lift it  
safely. Use the handholds on the sides of the printer to lift it, and make sure your fingers are not under the printer  
when you set it down.  
Maintaining the printer  
166  
Moving the printer to another location  
The printer and options can be safely moved to another location by following these precautions:  
• Any cart used to move the printer must have a surface able to support the full footprint of the printer. Any cart  
used to move the options must have a surface able to support the dimensions of the options.  
• Keep the printer in an upright position.  
• Avoid severe jarring movements.  
Setting the printer up in a new location  
When the printer is set up, allow clearance around it as shown.  
5
3
4
1
2
10 cm  
1
2
3
4
5
(4.0 in.)  
60 cm  
(23.5 in.)  
10 cm  
(4.0 in.)  
10 cm  
(4.0 in.)  
35 cm  
(13.75 in.)  
Maintaining the printer  
167  
   
Adjusting the color registration  
Adjusting the color registration automatically  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
or  
repeatedly until Adminappears, and then press OK.  
repeatedly until Maintenanceappears, and then press OK.  
repeatedly until Adjust ColorRegiappears, and then press OK.  
repeatedly until Auto Correctappears, and then press OK.  
repeatedly until Yesappears, and then press OK.  
The printer returns to Select Function.  
Note: An automatic color registration adjustment is performed every time a new print cartridge is installed.  
Adjusting the color registration manually  
You can fine-tune color registration by performing a manual adjustment:  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
or  
or  
or  
or  
repeatedly until Adminappears, and then press OK.  
repeatedly until Maintenanceappears, and then press OK.  
repeatedly until Adjust Color Regiappears, and then press OK.  
repeatedly until Color Regi Chartappears, and then press OK.  
6 Press OK to print the Color Registration Chart.  
7 The chart prints and the printer returns to Select Function.  
On the Color Registration Chart, locate the lines to the right of the Y (Yellow), M (Magenta), and C (Cyan) pattern, and  
find the values of the straightest lines. When 0 is the value nearest the straightest line, you do not need to adjust the  
color registration. When the value is not 0, enter the correct value:  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
or  
or  
or  
or  
repeatedly until Adminappears, and then press OK.  
repeatedly until Maintenanceappears, and then press OK.  
repeatedly until Adjust Color Regiappears, and then press OK.  
repeatedly until Color Regiappears, and then press OK.  
6 Select Yellow, Magenta, or Cyan, and then press OK.  
7 Press  
or  
.
repeatedly until you reach the value displayed on the chart.  
8 Press  
Maintaining the printer  
168  
     
9 Press  
or  
repeatedly until Color Regi Chartappears, and then press OK.  
10 Press OK to print the Color Registration Chart.  
The Color Registration Chart is printed with the new values and the printer returns to Select Function. Verify  
that 0 is the value nearest the straightest line. If further adjustments are needed, repeat steps 1–10.  
Maintaining the printer  
169  
Administrative support  
Locking the administrator menus  
Since many people often use a printer, a support person may choose to lock the Admin Menu, Scan and Fax functions,  
or incoming faxes for security reasons. The following settings are available:  
Secure setting  
Panel Lock  
Description  
Access to Admin Menu is disabled.  
Scan/Fax Lock  
Access to the scanner and fax requires a password. Panel Lock must be  
enabled before enabling Scan/Fax Lock.  
Secure Receive Lock  
Incoming faxes require a password to print them. Panel Lock must be  
enabled before enabling Secure Receive Lock.  
To enable Secure Settings:  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
4 Press  
5 Press  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until Secure Settingsappears, and then press OK.  
repeatedly until Panel Lockappears, and then press OK.  
6 Press OK.  
7 Press  
or  
or  
repeatedly until Enableappears, and then press OK.  
8 Press  
repeatedly until Change Passwordappears, and then press OK.  
9 You are prompted to enter a password (PIN). Use the keypad to enter a 4-digit PIN, and then press OK.  
10 Repeat the steps for additional security settings, and then press  
repeatedly until Select Function  
appears.  
Adjusting Power Saver  
Power saver can be adjusted for both the printer and the scanner lamp. The following modes are available:  
Power saver setting  
Mode 1 (Printer)  
Description  
Reduces power consumption when the printer is left idle  
Controls the scanner lamp  
Mode 2 (System)  
To adjust power saver settings:  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
Administrative support  
170  
       
3 Press  
4 Press  
5 Press  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until System Settingsappears, and then press OK.  
repeatedly until Power Saver Timerappears, and then press OK.  
6 Press OK.  
7 Press  
8 Press  
9 Press  
or  
or  
repeatedly until to select Mode 1 (Printer)or Mode 2 (System), and then press OK.  
repeatedly to adjust the time, or use the keypad to enter a value, and then press OK.  
repeatedly until Select Functionappears.  
Setting the Auto Reset  
Setting the Auto Reset specifies the time the printer waits for further printer control panel input before automatically  
returning to Select Function.  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
4 Press  
5 Press  
6 Press  
7 Press  
or  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until System Settingsappears, and then press OK.  
repeatedly until Auto Resetappears, and then press OK.  
repeatedly to adjust the time, and then press OK.  
repeatedly until Select Functionappears.  
Using the Embedded Web Server  
If the printer is installed on a network, the Embedded Web Server can be used for the following functions:  
• Checking the status of the printer  
• Checking the status of the printer supplies  
• Setting up the Address Book  
• Setting up the fax Speed Dial list  
• Configuring network settings  
• Creating an Embedded Web Server administrator password  
To access the Embedded Web Server:  
1 Open a Web browser.  
2 In the address bar, type the network printer or print server IP address, and then press Enter.  
Administrative support  
171  
     
Creating an administrator password for the  
Embedded Web Server  
1 Open a Web browser.  
2 In the address bar, type the IP address of the printer, and then press Enter.  
If the Java applet screen appears, click Yes.  
3 Click Properties.  
4 Under Security, click Administrator Security Settings.  
5 Select the Enable Administrator Mode check box.  
6 Fill in the log-in information:  
a In the User Name field, enter the log-in name for the administrator.  
b In the Password field, enter the log-in password.  
c In the Verify Password field, re-enter the log-in password.  
7 Click Save Changes. The new password has been set and anyone with the administrator name and password  
can log in and make changes to the printer configuration and settings.  
Creating e-mail alerts  
Note: In order to use this function, Email Server (SMTP) must be configured from the Embedded Web Server.  
When connected to a network environment in which sending and receiving of e-mail is possible, the printer can send  
an e-mail report to specified e-mail addresses containing the following information:  
• Network settings and the printer status  
• Status of errors which have occurred on the printer  
To set up e-mail alerts for this printer:  
1 Open a Web browser.  
2 In the address bar, type the IP address of the printer, and then press Enter.  
If the Java applet screen appears, click Yes.  
3 Click Properties.  
4 Click Mail Alerts.  
5 Select the Enable Mail Alerts check box.  
6 Fill in the Mail Address fields with the desired e-mail addresses.  
7 Click the Notification Items you want to include in the e-mail message.  
8 Click Save Changes.  
Administrative support  
172  
   
Troubleshooting  
Online customer support  
Customer support is available on the Lexmark Web site at www.lexmark.com  
Checking an unresponsive printer  
If your printer is not responding, make sure:  
• The power cord is plugged into the printer and a properly grounded electrical outlet.  
• The electrical outlet is not turned off by any switch or breaker.  
• The printer is not plugged into any surge protectors, uninterrupted power supplies, or extension cords.  
• Other electrical equipment plugged into the outlet is working.  
• The printer is turned on.  
• The printer cable is securely attached to the printer and the host computer, print server, option, or other network  
device.  
Once you have checked each of these possibilities, turn the printer off and then back on. This often fixes the problem.  
Solving printing problems  
Multiple-language PDFs do not print  
The documents contain unavailable fonts.  
1 Open the document you want to print in Adobe Acrobat.  
2 Click the printer icon.  
The Print dialog appears.  
3 Select Print as image.  
4 Click OK.  
Printer control panel display is blank  
The printer self test failed. Turn the printer off, wait about 10 seconds, and then turn the printer back on.  
If Select Functiondoes not appear, turn the printer off and contact Customer Support.  
Troubleshooting  
173  
           
Jobs do not print  
These are possible solutions. Try one or more of the following:  
MAKE SURE THE PRINTER IS READY TO PRINT  
Make sure Select Functionappears on the display or the Wake Up light is on before sending a job to print.  
Press Wake Up to return the printer to Select Function.  
CHECK TO SEE IF THE PAPER TRAY IS EMPTY  
Load paper in the tray.  
MAKE SURE THE CORRECT PRINTER SOFTWARE IS INSTALLED  
• Verify that you are using the correct printer software.  
• If you are using a USB port, make sure you are running Windows 98/ME, Windows 2000, Windows XP, or  
Windows Server 2003 and using Windows 98/ME, Windows 2000, Windows XP, or Windows Server 2003  
compatible printer software.  
MAKE SURE YOU ARE USING A RECOMMENDED USB, PARALLEL, OR ETHERNET CABLE  
For more information, see the supplies section of the User's Guide, or contact the place where you bought the  
printer.  
MAKE SURE PRINTER CABLES ARE SECURELY CONNECTED  
Check the cable connections to the printer and print server to make sure they are secure.  
For more information, see the setup documentation that came with the printer.  
Job takes longer than expected to print  
The job is too complex.  
Reduce the complexity of your print job by eliminating the number and size of fonts, the number and complexity of  
images, and the number of pages in the job.  
Tray linking does not work  
Make sure to do all of the following:  
• Load both Tray 2 and Tray 3 with the same paper size and type.  
• From Print Properties, change the Paper source to Auto select.  
• Set Tray Switching to Nearest Size:  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until System Settingsappears, and then press OK.  
repeatedly until Tray Switchingappears, and then press OK.  
Troubleshooting  
174  
     
5 Press  
or  
repeatedly until Nearest Sizeappears, and then press OK.  
6 Press  
repeatedly until Select Functionappears.  
Unexpected page breaks occur  
1 Make sure the printer is on and Select Functionappears.  
2 From the printer control panel, press System.  
3 Press  
4 Press  
5 Press  
6 Press  
7 Press  
8 Press  
9 Press  
or  
or  
or  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until System Settingsappears, and then press OK.  
repeatedly until Time-Outappears, and then press OK.  
repeatedly until Onappears, and then press OK.  
repeatedly to adjust the time, or use the keypad to enter a value, and then press OK.  
repeatedly to adjust the time, or use the keypad to enter a value, and then press OK.  
repeatedly until Select Functionappears.  
Solving copy problems  
Copier does not respond  
These are possible solutions. Try one or more of the following:  
ARE THERE ANY ERROR MESSAGES ON THE DISPLAY?  
Clear any error messages.  
CHECK THE POWER  
Make sure the printer is plugged in, the power is on, and Select Functionappears.  
Scanner unit does not close  
Make sure there are no obstructions:  
1 Lift the scanner unit.  
2 Remove any obstruction keeping the scanner unit open.  
3 Lower the scanner unit.  
Poor copy quality  
These are some examples of poor copy quality:  
• Blank pages  
• Checkerboard pattern  
• Distorted graphics or pictures  
Troubleshooting  
175  
           
• Missing characters  
• Faded print  
• Dark print  
• Skewed lines  
• Smudges  
• Streaks  
• Unexpected characters  
• White lines in print  
These are possible solutions. Try one or more of the following:  
ARE THERE ANY ERROR MESSAGES ON THE DISPLAY?  
Clear any error messages.  
IS THE TONER LOW?  
When Replace <color> Print Cartridge Soonappears or when the print becomes faded, you may be  
able to extend the life of the print cartridge:  
1 Remove the specified print cartridge.  
2 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute toner.  
3 Reinsert the print cartridge and continue printing.  
IS THE SCANNER GLASS DIRTY?  
Clean the scanner glass with a clean, lint-free cloth dampened with water.  
IS THE COPY TOO LIGHT OR TOO DARK?  
To darken or lighten the overall color levels of your copies:  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
repeatedly until Default Settingsappears, and then press OK.  
repeatedly until Copy Defaultsappears, and then press OK.  
repeatedly until Color Saturationappears, and then press OK.  
repeatedly until Higher, Normal, or Lowerappears, and then press OK.  
repeatedly until Select Functionappears.  
ADJUST THE COPY QUALITY  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
or  
or  
or  
repeatedly until Default Settingsappears, and then press OK.  
repeatedly until Copy Defaultsappears, and then press OK.  
repeatedly until Output Qualityappears, and then press OK.  
Troubleshooting  
176  
5 Press  
or  
repeatedly until Standardor Enhancedappears, and then press OK.  
6 Press  
repeatedly until Select Functionappears.  
CHECK THE QUALITY OF THE ORIGINAL DOCUMENT  
Make sure the quality of the original document is satisfactory.  
CHECK THE DOCUMENT PLACEMENT  
Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.  
Partial document or photo copies  
These are possible solutions. Try one or more of the following:  
CHECK THE DOCUMENT PLACEMENT  
Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.  
CHECK THE PAPER SIZE SETTING  
Make sure the Paper Size setting matches the paper loaded in the tray.  
Solving scan problems  
Scanner does not respond  
These are possible solutions. Try one or more of the following:  
ARE THERE ANY ERROR MESSAGES ON THE DISPLAY?  
Clear any error messages.  
CHECK THE POWER  
Make sure the printer is plugged in, the power is on, and Select Functionappears.  
CHECK THE CABLE CONNECTIONS  
Make sure the network, parallel, or USB cable is securely connected to the computer and the printer.  
Scan was not successful  
These are possible solutions. Try one or more of the following:  
CHECK THE CABLE CONNECTIONS  
Make sure the network, parallel, or USB cable is securely connected to the computer and the printer.  
Troubleshooting  
177  
         
AN ERROR MAY HAVE OCCURRED IN THE PROGRAM  
Turn off and then restart the computer.  
Scanning takes too long or freezes the computer  
These are possible solutions. Try one or more of the following:  
DO YOU HAVE ANY OTHER SOFTWARE PROGRAMS RUNNING?  
Close all programs not being used.  
THE SCAN RESOLUTION MAY BE SET TOO HIGH  
Select a lower scan resolution.  
Poor scanned image quality  
These are possible solutions. Try one or more of the following:  
ARE THERE ANY ERROR MESSAGES ON THE DISPLAY?  
Clear any error messages.  
IS THE SCANNER GLASS DIRTY?  
Clean the scanner glass with a clean, lint-free cloth dampened with water.  
ADJUST THE SCAN RESOLUTION  
Increase the resolution of the scan for a higher quality output:  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
repeatedly until Default Settingsappears, and then press OK.  
repeatedly until Scan Defaultsappears, and then press OK.  
repeatedly until Resolutionappears, and then press OK.  
repeatedly to select a higher resolution, and then press OK.  
repeatedly until Select Functionappears.  
CHECK THE QUALITY OF THE ORIGINAL DOCUMENT  
Make sure the quality of the original document is satisfactory.  
CHECK THE DOCUMENT PLACEMENT  
Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.  
Troubleshooting  
178  
   
Partial document or photo scans  
These are possible solutions. Try one or more of the following:  
CHECK THE DOCUMENT PLACEMENT  
Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.  
CHECK THE PAPER SIZE SETTING  
Make sure the Paper Size setting matches the paper loaded in the tray.  
Cannot scan from a computer  
These are possible solutions. Try one or more of the following:  
ARE THERE ANY ERROR MESSAGES ON THE DISPLAY?  
Clear any error messages.  
CHECK THE POWER  
Make sure the printer is plugged in, the power is on, and Select Functionappears.  
CHECK THE CABLE CONNECTIONS  
Make sure the network, parallel, or USB cable is securely connected to the computer and the printer.  
Solving fax problems  
Cannot send or receive a fax  
These are possible solutions. Try one or more of the following:  
ARE THERE ANY ERROR MESSAGES ON THE DISPLAY?  
Clear any error messages.  
CHECK THE POWER  
Make sure the printer is plugged in, the power is on, and Select Functionappears.  
CHECK THE PRINTER CONNECTIONS  
Make sure the cable connections for the following hardware are secure, if applicable:  
• Telephone  
• Handset  
• Answering machine  
Troubleshooting  
179  
       
CHECK THE TELEPHONE WALL JACK  
1 Plug a telephone into the wall jack.  
2 Listen for a dial tone.  
3 If you do not hear a dial tone, plug a different telephone into the wall jack.  
4 If you still do not hear a dial tone, plug a telephone into a different wall jack.  
5 If you hear a dial tone, connect the printer to that wall jack.  
REVIEW THIS DIGITAL PHONE SERVICE CHECKLIST  
The fax modem is an analog device. Certain devices can be connected to the printer so that digital telephone  
services can be used.  
• If you are using an ISDN telephone service, connect the printer to an analog telephone port (an R-interface  
port) on an ISDN terminal adapter. For more information and to request an R-interface port, contact your ISDN  
provider.  
• If you are using DSL, connect to a DSL filter or router that will support analog use. For more information, contact  
your DSL provider.  
• If you are using a PBX telephone service, make sure you are connecting to an analog connection on the PBX.  
If none exists, consider installing an analog telephone line for the fax machine.  
IS THERE A DIAL TONE?  
• Place a test call to the telephone number to which you want to send a fax to make sure that it is working  
correctly.  
• If the telephone line is being used by another device, wait until the other device is finished before sending a  
fax.  
• If you are using the On Hook Dial feature, turn up the volume to verify a dial tone.  
TEMPORARILY DISCONNECT OTHER EQUIPMENT  
To ensure the printer is working correctly, connect it directly to the telephone line. Disconnect any answering  
machines, computers with modems, or telephone line splitters.  
CHECK FOR JAMS  
Clear any jams, and then make sure that Select Functionappears.  
TEMPORARILY DISABLE CALL WAITING  
Call Waiting can disrupt fax transmissions. Disable this feature before sending or receiving afax. Call your telephone  
company to obtain the keypad sequence for temporarily disabling Call Waiting.  
DO YOU HAVE VOICE MAIL SERVICE?  
Voice Mail offered through your local telephone company may disrupt fax transmissions. To enable both Voice  
Mail and the printer to answer calls, you may want to consider adding a second telephone line for the printer.  
Troubleshooting  
180  
CHECK THE COUNTRY CODE  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
or  
repeatedly until Admin Menuappears, and then press OK.  
repeatedly until Fax Settingsappears, and then press OK.  
repeatedly until Countryappears, and then press OK.  
repeatedly until the desired country or region appears, and then press OK.  
repeatedly until Yes appears, and then press OK.  
The printer performs its power-on sequence, and then Select Functionappears.  
IS THE PRINTER MEMORY FULL?  
1 Dial the fax number.  
2 Scan the original document one page at a time.  
Can send but not receive faxes  
These are possible solutions. Try one or more of the following:  
IS THERE PAPER IN THE PAPER TRAY(S)?  
Make sure paper is loaded in the tray(s).  
IS THE TONER LOW?  
When Replace <color> Print Cartridge Soonappears or when the print becomes faded, you may be  
able to extend the life of the print cartridge:  
1 Remove the specified print cartridge.  
2 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute toner.  
3 Reinsert the print cartridge and continue printing.  
Can receive but not send faxes  
These are possible solutions. Try one or more of the following:  
IS THE PRINTER IN FAX MODE?  
From the printer control panel, press Fax to put the printer in Fax mode.  
IS THE DOCUMENT LOADED PROPERLY?  
Load the original document faceup, short edge first into the ADF or facedown on the scanner glass in the upper  
left corner.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
Troubleshooting  
181  
   
MAKE SURE SPEED DIAL IS SET UP PROPERLY  
• Check to make sure Speed Dial has been programmed for the number that you want to dial.  
• As an alternative, dial the telephone number manually.  
Received fax has poor print quality  
These are possible solutions. Try one or more of the following:  
CAN THE DOCUMENT BE RE-SENT?  
Ask the person who sent you the fax to:  
• Check that the quality of the original document is satisfactory.  
• Resend the fax. There may have been a problem with the quality of the telephone line connection.  
• Increase the fax scan resolution, if possible.  
IS THE TONER LOW?  
When Replace <color> Print Cartridge Soonappears or when the print becomes faded, you may be  
able to extend the life of the print cartridge:  
1 Remove the specified print cartridge.  
2 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute toner.  
3 Reinsert the print cartridge and continue printing.  
Solving option problems  
Option does not operate correctly or quits after it is installed  
These are possible solutions. Try one or more of the following:  
RESET THE PRINTER  
Turn the printer off, wait for about 10 seconds, and then turn the printer on.  
CHECK TO SEE IF THE OPTION IS CONNECTED TO THE PRINTER  
1 Turn the printer off.  
2 Unplug the printer.  
3 Check the connection between the option and the printer.  
MAKE SURE THE OPTION IS INSTALLED  
In Print Properties, verify that all the printer configuration settings are correct. If an option does not appear in Print  
Properties, it is not installed correctly.  
Troubleshooting  
182  
     
MAKE SURE THE OPTION IS SELECTED  
From the program you are using, select the option.  
Drawers  
MAKE SURE THE PAPER IS LOADED CORRECTLY  
1 Open the paper tray.  
2 Check for paper jams or misfeeds.  
3 Make sure paper guides are aligned against the edges of the paper.  
4 Make sure the paper tray closes properly.  
5 Close the door.  
RESET THE PRINTER  
Turn the printer off. Wait 10 seconds. Turn the printer back on.  
Solving paper feed problems  
Paper frequently jams  
These are possible solutions. Try one or more of the following:  
CHECK THE PAPER  
Use recommended paper and other specialty media. For more information, see the chapter about paper and  
specialty media guidelines.  
MAKE SURE THERE IS NOT TOO MUCH PAPER IN THE PAPER TRAY  
Make sure the stack of paper you load does not exceed the maximum stack height indicated in the tray or on the  
multipurpose feeder.  
CHECK THE PAPER GUIDES  
Move the guides in the tray to the correct positions for the paper size loaded.  
HAS THE PAPER ABSORBED MOISTURE DUE TO HIGH HUMIDITY?  
• Load paper from a fresh package.  
• Store paper in its original wrapper until you use it.  
Paper jam message remains after jam is cleared  
The paper path is not clear. Clear paper from the entire paper path, and then close any open doors.  
Troubleshooting  
183  
       
Solving print quality problems  
The information in the following topics may help you solve print quality problems. If these suggestions still do not  
correct the problem, call Customer Support. You may have a printer part that requires adjustment or replacement.  
Repeating defects  
)
)
)
)
)
)
)
)
These are possible solutions. Try one or more of the following:  
CHECK TO SEE IF MARKS OCCUR REPEATEDLY ONLY IN ONE COLOR AND MULTIPLE TIMES ON A  
PAGE  
Replace the print cartridge if the defects occur every:  
• 22 mm (.87 in.)  
• 25 mm (.98 in.)  
• 26 mm (1.02 in.)  
• 29 mm (1.14 in.)  
• 75 mm (2.95 in.)  
CHECK TO SEE IF MARKS OCCUR ACROSS THE PAGE REPEATEDLY IN ALL COLORS  
Replace the transfer belt if the defects occur every:  
• 28 mm (1.10 in.)  
• 38 mm (1.50 in.)  
• 57 mm (2.25 in.)  
Replace the fuser if the defects occur every:  
• 19 mm (.75 in.)  
• 31 mm (1.22 in.)  
• 43 mm (1.69 in.)  
• 83 mm (3.27 in.)  
• 94 mm (3.70 in.)  
Color misregistration  
ABCDE  
ABCDE  
Troubleshooting  
184  
     
Color has shifted outside of the appropriate area or has been superimposed over another color area.  
• Remove and reinstall the print cartridges.  
• Adjust the color registration:  
1 From the printer control panel, press System.  
2 Press  
3 Press  
4 Press  
5 Press  
6 Press  
or  
or  
or  
or  
or  
repeatedly until Adminappears, and then press OK.  
repeatedly until Maintenanceappears, and then press OK.  
repeatedly until Adjust ColorRegiappears, and then press OK.  
repeatedly until Auto Correctappears, and then press OK.  
repeatedly until Yesappears, and then press OK.  
The printer returns to the Select Functionstate.  
Light colored line, white line, or incorrectly colored line  
These are possible solutions. Try one or more of the following:  
CLEAN THE LASER LENS  
The laser lens may be dirty.  
IS A PRINT CARTRIDGE DEFECTIVE?  
Replace the print cartridge causing the line.  
IS THE TRANSFER BELT DEFECTIVE?  
Replace the transfer belt.  
IS THE FUSER DEFECTIVE?  
Replace the fuser.  
Troubleshooting  
185  
 
Streaked vertical lines  
ABCDE  
ABCDE  
ABCDE  
These are possible solutions. Try one or more of the following:  
IS THE TONER SMEARED?  
Try feeding from another tray.  
IS A PRINT CARTRIDGE DEFECTIVE?  
Replace the print cartridge causing the streaks.  
IS THE TRANSFER BELT DEFECTIVE?  
Replace the transfer belt.  
Print is too light  
These are possible solutions. Try one or more of the following:  
MAKE SURE THE IMAGE OPTIONS SETTINGS ARE NOT TOO LIGHT  
From Print Properties, adjust the Brightness setting before sending the job to print.  
Note: This solution applies to Windows users only.  
CHECK THE PAPER TYPE SETTING  
From Print Properties, make sure the Paper Type setting matches the paper loaded in the tray.  
IS THE TONER LOW?  
When Replace <color> Print Cartridge Soonappears or when the print becomes faded, you may be  
able to extend the life of the print cartridge:  
1 Remove the specified print cartridge.  
2 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute toner.  
3 Reinsert the print cartridge and continue printing.  
IS A PRINT CARTRIDGE DEFECTIVE?  
Replace the print cartridge.  
Troubleshooting  
186  
   
Print irregularities  
These are possible solutions. Try one or more of the following:  
HAS THE PAPER ABSORBED MOISTURE DUE TO HIGH HUMIDITY?  
• Load paper from a fresh package.  
• Store paper in its original wrapper until you use it.  
MAKE SURE THE PAPER TYPE SETTING MATCHES THE PAPER LOADED IN THE TRAY  
From Print Properties, change the Paper Type setting to match the paper loaded in the tray.  
CHECK THE PAPER  
Avoid textured paper with rough finishes.  
IS THE TONER LOW?  
When Replace <color> Print Cartridge Soonappears or when the print becomes faded, you may be  
able to extend the life of the print cartridge:  
1 Remove the specified print cartridge.  
2 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute toner.  
3 Reinsert the print cartridge and continue printing.  
IS THE FUSER DEFECTIVE OR WORN?  
Replace the fuser.  
Print is too dark  
These are possible solutions. Try one or more of the following:  
MAKE SURE THE IMAGE OPTIONS SETTINGS ARE NOT TOO DARK  
From Print Properties, adjust the Brightness setting before sending the job to print.  
Note: This solution applies to Windows users only.  
IS A PRINT CARTRIDGE DEFECTIVE?  
Replace the print cartridge.  
Troubleshooting  
187  
   
Transparency print quality is poor  
These are possible solutions. Try one or more of the following:  
MAKE SURE THE TRANSPARENCIES YOU ARE USING MEET THE PRINTER SPECIFICATIONS  
Use only transparencies recommended by the printer manufacturer.  
MAKE SURE THE MEDIA TYPE SETTING IS SET TO TRANSPARENCY  
From Print Properties, change the Media Type setting to Transparency.  
Uneven print density  
ABCDE  
ABCDE  
ABCDE  
These are possible solutions. Try one or more of the following:  
IS A PRINT CARTRIDGE DEFECTIVE?  
Replace the print cartridge.  
IS THE TRANSFER BELT DEFECTIVE?  
Replace the transfer belt.  
Incorrect margins  
Check to see if the paper guides in the selected tray are set for a different paper size than what is loaded in the tray.  
If so, move the guides in the tray to the proper positions for the size loaded.  
Skewed print  
CHECK THE PAPER GUIDES  
Move the guides in the tray to the correct positions for the paper size loaded.  
CHECK THE PAPER  
Make sure you are using paper that meets the printer specifications.  
Troubleshooting  
188  
       
Blank pages  
These are possible solutions. Try one or more of the following:  
IS THE TONER LOW?  
When Replace <color> Print Cartridge Soonappears or when the print becomes faded, you may be  
able to extend the life of the print cartridge:  
1 Remove the specified print cartridge.  
2 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute toner.  
3 Reinsert the print cartridge and continue printing.  
IS THE PRINT CARTRIDGE DEFECTIVE OR EMPTY?  
Replace the print cartridge.  
REMOVE ANY PACKAGING MATERIALS FROM THE PRINT CARTRIDGE AND REINSTALL IT  
For more information, see the setup documentation that came with the printer.  
IS THE TRANSFER BELT DEFECTIVE OR EMPTY?  
Replace the transfer belt.  
Clipped images  
These are possible solutions. Try one or more of the following:  
CHECK THE PAPER GUIDES  
Move the guides in the tray to the correct positions for the paper size loaded.  
MAKE SURE THE PAPER TYPE SETTING MATCHES THE PAPER LOADED IN THE TRAY  
From Print Properties, change the Paper Type setting to match the paper loaded in the tray.  
CHECK THE PAPER SIZE SETTING  
Make sure the Paper Size setting matches the paper loaded in the tray.  
Troubleshooting  
189  
   
Solid color pages  
These are possible solutions. Try one or more of the following:  
IS A TONER CARTRIDGE DEFECTIVE?  
Replace the toner cartridge.  
DOES THE PRINTER NEED TO BE SERVICED?  
Contact Customer Support.  
Paper curl  
These are possible solutions. Try one or more of the following:  
MAKE SURE THE PAPER TYPE SETTING MATCHES THE PAPER LOADED IN THE TRAY  
From Print Properties, change the Paper Type setting to match the paper loaded in the tray.  
HAS THE PAPER ABSORBED MOISTURE DUE TO HIGH HUMIDITY?  
• Load paper from a fresh package.  
• Store paper in its original wrapper until you are ready to use it.  
Toner specks  
These are possible solutions. Try one or more of the following:  
IS THE TONER LOW?  
When Replace <color> Print Cartridge Soonappears or when the print becomes faded, you may be  
able to extend the life of the print cartridge:  
1 Remove the specified print cartridge.  
2 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute toner.  
3 Reinsert the print cartridge and continue printing.  
IS THE TRANSFER BELT DEFECTIVE OR WORN?  
Replace the transfer belt.  
Troubleshooting  
190  
     
IS THE FUSER DEFECTIVE OR WORN?  
Replace the fuser.  
IS THERE TONER IN THE PAPER PATH?  
If there is excess toner in the paper path, contact Customer Support.  
Toner rubs off  
These are possible solutions. Try one or more of the following:  
CHECK THE PAPER TYPE SETTING  
From Print Properties, change the Paper Type setting to match the paper loaded in the tray.  
IS THE FUSER DEFECTIVE OR WORN?  
Replace the fuser.  
FAQ about color printing  
What is RGB color?  
Red, green, and blue light can be added together in various amounts to produce a large range of colors observed  
in nature. For example, red and green can be combined to create yellow. Televisions and computer monitors create  
colors in this manner. RGB color is a method of describing colors by indicating the amount of red, green, or blue  
needed to produce a certain color.  
What is CMYK color?  
Cyan, magenta, yellow, and black inks or toners can be printed in various amounts to produce a large range of  
colors observed in nature. For example, cyan and yellow can be combined to create green. Printing presses, inkjet  
printers, and color laser printers create colors in this manner. CMYK color is a method of describing colors by  
indicating the amount of cyan, magenta, yellow, and black needed to reproduce a particular color.  
How is color specified in a document to be printed?  
Software programs typically specify document color using RGB or CMYK color combinations. Additionally, they  
commonly let users modify the color of each object in a document. For more information, see the software program  
Help section.  
How does the printer know what color to print?  
When a user prints a document, information describing the type and color of each object is sent to the printer.  
The color information is passed through color conversion tables that translate the color into appropriate amounts  
of cyan, magenta, yellow, and black toner needed to produce the desired color. The object type information lets  
different color conversion tables be used for different types of objects. For example, it is possible to apply one type  
of color conversion table to text while applying a different color conversion table to photographic images.  
Troubleshooting  
191  
   
The printed page appears tinted. Can I slightly adjust the color?  
Sometimes a user may consider printed pages to appear tinted (for example, everything printed seems to be too  
red). This can be caused by environmental conditions, paper type, lighting conditions, or user preference. In these  
instances, changing the Color Balance from Print Properties may be used to create more preferable color. Color  
Balance provides the user with the ability to make subtle adjustments to the amount of toner being used in each  
color plane. Selecting positive (or negative) values for cyan, magenta, yellow, and black from the Color Balance  
section in Print Properties will slightly increase (or decrease) the amount of toner used for the chosen color. For  
example, if a user believes the overall printed page to be too red, then decreasing both magenta and yellow could  
potentially improve color preferences.  
My color transparencies seem dark when being projected. Is there anything I can do to improve the color?  
This problem most commonly occurs when projecting transparencies with reflective overhead projectors. To  
obtain the highest projected color quality, transmissive overhead projectors are recommended. Make sure to print  
on the recommended type of color transparencies.  
Contacting Customer Support  
When you call Customer Support, describe the problem you are experiencing, the message on the display, and the  
troubleshooting steps you have already taken to find a solution.  
You need to know your printer model type and serial number. For more information, see the label on the inside top  
front cover of the printer. The serial number is also listed on the menu settings page.  
In the U.S. or Canada, call (1-800-539-6275). For other countries/regions, visit the Lexmark Web site at  
www.lexmark.com.  
Troubleshooting  
192  
 
Notices  
Product name:  
Lexmark X560n  
Machine type:  
7105  
Model(s):  
135  
Edition notice  
May 2008  
The following paragraph does not apply to any country where such provisions are inconsistent with local  
law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND,  
EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY  
OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in  
certain transactions; therefore, this statement may not apply to you.  
This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the  
information herein; these changes will be incorporated in later editions. Improvements or changes in the products  
or the programs described may be made at any time.  
References in this publication to products, programs, or services do not imply that the manufacturer intends to make  
these available in all countries in which it operates. Any reference to a product, program, or service is not intended  
to state or imply that only that product, program, or service may be used. Any functionally equivalent product,  
program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation  
and verification of operation in conjunction with other products, programs, or services, except those expressly  
designated by the manufacturer, are the user’s responsibility.  
For Lexmark technical support, visit support.lexmark.com.  
For information on supplies and downloads, visit www.lexmark.com.  
If you don't have access to the Internet, you can contact Lexmark by mail:  
Lexmark International, Inc.  
Bldg 004-2/CSC  
740 New Circle Road NW  
Lexington, KY 40550  
USA  
© 2008 Lexmark International, Inc.  
All rights reserved.  
UNITED STATES GOVERNMENT RIGHTS  
This software and any accompanying documentation provided under this agreement are commercial computer  
software and documentation developed exclusively at private expense.  
Notices  
193  
   
Trademarks  
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United  
States and/or other countries.  
PCL® is a registered trademark of the Hewlett-Packard Company.  
All other trademarks are the property of their respective owners.  
Federal Communications Commission (FCC) compliance  
information statement  
This product has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of  
theFCC Rules. Operation issubject tothe followingtwo conditions:(1)thisdevice maynotcauseharmfulinterference,  
and (2) this device must accept any interference received, including interference that may cause undesired operation  
The FCC Class B limits are designed to provide reasonable protection against harmful interference when the  
equipment is operated in a residential installation. This equipment generates, uses, and can radiate radio frequency  
energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio  
communications. However, there is no guarantee that interference will not occur in a particular installation. If this  
equipment does cause harmful interference to radio or television reception, which can be determined by turning  
the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following  
measures:  
• Reorient or relocate the receiving antenna.  
• Increase the separation between the equipment and receiver.  
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.  
• Consult your point of purchase or service representative for additional suggestions.  
The manufacturer is not responsible for radio or television interference caused by using other than recommended  
cables or by unauthorized changes or modifications to this equipment. Unauthorized changes or modifications could  
void the user's authority to operate this equipment.  
Note: To assure compliance with FCC regulations on electromagnetic interference for a Class B computing device,  
use a properly shielded and grounded cable such as Lexmark part number 1021231 for parallel attach or 1021294  
for USB attach. Use of a substitute cable not properly shielded and grounded may result in a violation of FCC  
regulations.  
Any questions regarding this compliance information statement should be directed to:  
Director of Lexmark Technology & Services  
Lexmark International, Inc.  
740 West New Circle Road  
Lexington, KY 40550  
(859) 232–3000  
Industry Canada compliance statement  
This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Standard  
ICES-003.  
Notices  
194  
 
Avis de conformité aux normes de l’industrie du Canada  
Cet appareil numérique de classe B est conforme aux exigences de la norme canadienne relative aux équipements  
pouvant causer des interférences NMB-003.  
European Community (EC) directives conformity  
This product is in conformity with the protection requirements of EC Council directives 2004/108/EC, 2006/95/EC,  
and1999/5/EContheapproximationandharmonizationofthelawsoftheMemberStatesrelatingtoelectromagnetic  
compatibility, safety of electrical equipment designed for use within certain voltage limits and on radio equipment  
and telecommunications terminal equipment.  
Compliance is indicated by the CE marking.  
A declaration of conformity with the requirements of the directives is available from the Director of Manufacturing  
and Technical Support, Lexmark International, S. A., Boigny, France.  
This product satisfies the limits of EN 55022; safety requirements of EN 60950; and the EMC requirements of EN 55024.  
Česky  
Společnost Lexmark International, Inc. tímto prohlašuje, že výrobek tento výrobek je ve shodě se  
základními požadavky a dalšími příslušnými ustanoveními směrnice 1999/5/ES.  
Dansk  
Deutsch  
Lexmark International, Inc. erklærer herved, at dette produkt overholder de væsentlige krav og øvrige  
relevante krav i direktiv 1999/5/EF.  
Hiermit erklärt Lexmark International, Inc., dass sich das Gerät dieses Gerät in Übereinstimmung mit  
den grundlegenden Anforderungen und den übrigen einschlägigen Bestimmungen der Richtlinie  
1999/5/EG befindet.  
Ελληνική ΜΕ ΤΗΝ ΠΑΡΟΥΣΑ Η LEXMARK INTERNATIONAL, INC. ΔΗΛΩΝΕΙ ΟΤΙ ΑΥΤΟ ΤΟ ΠΡΟΪΟΝ  
ΣΥΜΜΟΡΦΩΝΕΤΑΙ ΠΡΟΣ ΤΙΣ ΟΥΣΙΩΔΕΙΣ ΑΠΑΙΤΗΣΕΙΣ ΚΑΙ ΤΙΣ ΛΟΙΠΕΣ ΣΧΕΤΙΚΕΣ  
ΔΙΑΤΑΞΕΙΣ ΤΗΣ ΟΔΗΓΙΑΣ 1999/5/ΕΚ.  
English  
Hereby, Lexmark International, Inc., declares that this type of equipment is in compliance with  
the essential requirements and other relevant provisions of Directive 1999/5/EC.  
Español  
Por medio de la presente, Lexmark International, Inc. declara que este producto cumple con los  
requisitos esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva  
1999/5/CE.  
Eesti  
Käesolevaga kinnitab Lexmark International, Inc., et seade see toode vastab direktiivi  
1999/5/EÜ põhinõuetele ja nimetatud direktiivist tulenevatele muudele asjakohastele sätetele.  
Suomi  
Français  
Magyar  
Lexmark International, Inc. vakuuttaa täten, että tämä tuote on direktiivin 1999/5/EY oleellisten  
vaatimusten ja muiden sitä koskevien direktiivin ehtojen mukainen.  
Par la présente, Lexmark International, Inc. déclare que l'appareil ce produit est conforme aux  
exigences fondamentales et autres dispositions pertinentes de la directive 1999/5/CE.  
Alulírott, Lexmark International, Inc. nyilatkozom, hogy a termék megfelel a vonatkozó alapvetõ  
követelményeknek és az 1999/5/EC irányelv egyéb elõírásainak.  
Notices  
195  
 
Íslenska  
Italiano  
Latviski  
Lietuvių  
Malti  
Hér með lýsir Lexmark International, Inc. yfir því að þessi vara er í samræmi við grunnkröfur og  
aðrar kröfur, sem gerðar eru í tilskipun 1999/5/EC.  
Con la presente Lexmark International, Inc. dichiara che questo questo prodotto è conforme ai requisiti  
essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999/5/CE.  
Ar šo Lexmark International, Inc. deklarē, ka šis izstrādājums atbilst Direktīvas 1999/5/EK  
būtiskajām prasībām un citiem ar to saistītajiem noteikumiem.  
Šiuo Lexmark International, Inc. deklaruoja, kad šis produktas atitinka esminius reikalavimus ir  
kitas 1999/5/EB direktyvos nuostatas.  
Bil-preżenti, Lexmark International, Inc., jiddikjara li dan il-prodott huwa konformi mal-ħtiġijiet  
essenzjali u ma dispożizzjonijiet oħrajn relevanti li jinsabu fid-Direttiva 1999/5/KE.  
Nederlands Hierbij verklaart Lexmark International, Inc. dat het toestel dit product in overeenstemming is met de  
essentiële eisen en de andere relevante bepalingen van richtlijn 1999/5/EG.  
Norsk  
Lexmark International, Inc. erklærer herved at dette produktet er i samsvar med de grunnleggende  
krav og øvrige relevante krav i direktiv 1999/5/EF.  
Polski  
Niniejszym Lexmark International, Inc. oświadcza, że niniejszy produkt jest zgodny z  
zasadniczymi wymogami oraz pozostałymi stosownymi postanowieniami Dyrektywy  
1999/5/EC.  
Português A Lexmark International Inc. declara que este este produto está conforme com os requisitos essenciais  
e outras disposições da Diretiva 1999/5/CE.  
Slovensky Lexmark International, Inc. týmto vyhlasuje, že tento produkt spĺňa základné požiadavky a  
všetky príslušné ustanovenia smernice 1999/5/ES.  
Slovensko Lexmark International, Inc. izjavlja, da je ta izdelek v skladu z bistvenimi zahtevami in ostalimi  
relevantnimi določili direktive 1999/5/ES.  
Svenska  
Härmed intygar Lexmark International, Inc. att denna produkt står i överensstämmelse med de  
väsentliga egenskapskrav och övriga relevanta bestämmelser som framgår av direktiv 1999/5/EG.  
Noise emission levels  
The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296.  
Note: Some modes may not apply to your product.  
1-meter average sound pressure, dBA  
Printing  
Scanning  
Copying  
Ready  
52 dBA  
54 dBA  
53 dBA  
34 dBA  
Values are subject to change. See www.lexmark.com for current values.  
Notices  
196  
 
Waste from Electrical and Electronic Equipment (WEEE) directive  
The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the  
European Union. We encourage the recycling of our products. If you have further questions about recycling options,  
visit the Lexmark Web site at www.lexmark.com for your local sales office phone number.  
Ozone emissions statement  
A standard for ozone emissions has been established by IEC 60950-1. This printer meets the standard.  
Federal Communications Commission (FCC) compliance  
information statement  
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council  
for Terminal Attachments (ACTA). On the back of this equipment is a label that contains, among other information,  
a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to your telephone  
company.  
This equipment uses the RJ-11C Universal Service Order Code (USOC) jack.  
A plug and jack used to connect this equipment to the premises’ wiring and telephone network must comply with  
the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular  
plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant.  
See your setup documentation for more information.  
The Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a  
telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming  
call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices  
that may be connected to a line, as determined by the total RENs, contact your local telephone company. For products  
approved after July 23, 2001, the REN for this product is part of the product identifier that has the format  
US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (for example, 03 is a REN of  
0.3). For earlier products, the REN is shown separately on the label.  
If this equipment causes harm to the telephone network, the telephone company will notify you in advance that  
temporary discontinuance of service may be required. If advance notice is not practical, the telephone company will  
notify the customer as soon as possible. You will also be advised of your right to file a complaint with the FCC.  
The telephone company may make changes in its facilities, equipment, operations or procedures that could affect  
the operation of this equipment. If this happens, the telephone company will provide advance notice in order for  
you to make necessary modifications to maintain uninterrupted service.  
Notices  
197  
     
If you experience trouble with this equipment, for repair or warranty information, contact Lexmark International, Inc.  
at www.lexmark.com or your Lexmark representative. If the equipment is causing harm to the telephone network,  
the telephone company may request that you disconnect the equipment until the problem is resolved.  
This equipment contains no user serviceable parts. For repair and warranty information, contact Lexmark  
International, Inc. See the previous paragraph for contact information.  
Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service  
commission, or corporation commission for information.  
If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this  
equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment,  
consult your telephone company or a qualified installer.  
Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer  
terminal equipment connected to AC power sources. This has been identified as a major nationwide problem. It is  
recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is  
connected. An appropriate AC surge arrestor is defined as one that is suitably rated, and certified by UL (Underwriter's  
Laboratories), another NRTL (Nationally Recognized Testing Laboratory), or a recognized safety certification body in  
the country/region of use. This is to avoid damage to the equipment caused by local lightning strikes and other  
electrical surges.  
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other  
electronic device, including fax machines, to send any message unless said message clearly contains in a margin at  
the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and  
an identification of the business or other entity, or other individual sending the message, and the telephone number  
of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a  
900 number or any other number for which charges exceed local or long-distance transmission charges.)  
See your user documentation in order to program this information into your fax machine.  
Notice to users of the Canadian telephone network  
This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number (REN)  
is an indication of the maximum number of terminals allowed to be connected to a telephone interface. The terminus  
of an interface may consist of any combination of devices, subject only to the requirement that the sum of the RENs  
of all the devices does not exceed five. The modem REN is located on the rear of the equipment on the product  
labeling.  
Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer  
terminal equipment connected to AC power sources. This has been identified as a major nationwide problem. It is  
recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is  
connected. An appropriate AC surge arrestor is defined as one that is suitably rated, and certified by UL (Underwriter’s  
Laboratories), another NRTL (Nationally Recognized Testing Laboratory), or a recognized safety certification body in  
the country/region of use. This is to avoid damage to the equipment caused by local lightning strikes and other  
electrical surges.  
This equipment uses CA11A telephone jacks.  
Notices  
198  
 
Avis réservé aux utilisateurs du réseau téléphonique du Canada  
Ce produit est conforme aux spécifications techniques d’Industrie Canada. Le numéro REN (ringer equivalence  
number : numéro d’équivalence de sonnerie) fournit une indication du nombre maximum de terminaux pouvant  
être connectés à l’interface téléphonique. En bout de ligne, le nombre d’appareils qui peuvent être connectés n’est  
pas directement limité, mais la somme des REN de ces appareils ne doit pas dépasser cinq. Le numéro REN du modem  
est indiqué sur l’étiquette produit située à l’arrière de l’équipement.  
Les compagnies de téléphone constatent que les surtensions électriques, en particulier celles dues à la foudre,  
entraînent d'importants dégâts sur les terminaux privés connectés à des sources d’alimentation CA. Il s’agit-là d’un  
problème majeur d’échelle nationale. En conséquence, il vous est recommandé de brancher un parasurtenseur dans  
la prise de courant à laquelle l’équipement est connecté. Utilisez un parasurtenseur répondant à des caractéristiques  
nominales satisfaisantes et certifié par le laboratoire d’assureurs UL (Underwriter’s Laboratories), un autre laboratoire  
agréé de type NRTL (Nationally Recognized Testing Laboratory) ou un organisme de certification agréé dans votre  
région ou pays. Ceci prévient tout endommagement de l’équipement causé par les orages et autres surtensions  
électriques.  
Cet équipement utilise des prises de téléphone CA11A.  
Notice to users of the New Zealand telephone network  
The following are special conditions for the Facsimile User Instructions. The grant of a telepermit for any item of  
terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for  
connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of  
warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of  
telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of  
Telecom's network services.  
This equipment shall not be set up to make automatic calls to the Telecom's 111 Emergency Service.  
This equipment may not provide for the effective hand-over of a call to another device connected to the same line.  
This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom  
customers.  
Some parameters required for compliance with Telecom's telepermit requirements are dependent on the equipment  
associated with this device. The associated equipment shall be set to operate within the following limits for  
compliance to Telecom's specifications:  
• There shall be no more than 10 call attempts to the same number within any 30 minute period for any single  
manual call initiation, and  
• The equipment shall go on-hook for a period of not less than 30 seconds between the end of one attempt and  
the beginning of the next call attempt.  
• The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not  
less than 5 seconds between the end of one call attempt and the beginning of another.  
New Zealand Telecom equipment notice  
This equipment is not capable, under all operating conditions, of correct operation at the higher speeds for which it  
is designed. Telecom will accept no responsibility should difficulties arise in such circumstances.  
Notices  
199  
 
South Africa telecommunications notice  
This modem must be used in conjunction with an approved surge protection device when connected to the PSTN.  
Using this product in Switzerland  
This product requires a Swiss billing tone filter (Lexmark part number 14B5109 or 80D1877) to be installed on any  
line which receives metering pulses in Switzerland. The Lexmark filter must be used, as metering pulses are present  
on all analog telephone lines in Switzerland.  
Utilisation de ce produit en Suisse  
Cet appareil nécessite l’utilisation d’un filtre de tonalité de facturation suisse (nº de référence Lexmark : 14B5109 ou  
80D1877) devant être installé sur toute ligne recevant des impulsions de comptage en Suisse. Ce filtre doit être utilisé  
pour toute installation car ces impulsions existent sur toutes les lignes téléphoniques suisses.  
Verwendung dieses Produkts in der Schweiz  
Für dieses Produkt muss ein schweizerischer Billing Tone Filter zur Zählzeichenübertragung (Lexmark Teilenummer  
14B5109 oder 80D1877) für jede Leitung installiert werden, über die in der Schweiz Zeitsteuertakte übertragen  
werden. Die Verwendung des Lexmark Filters ist obligatorisch, da in allen analogen Telefonleitungen in der Schweiz  
Zeitsteuertakte vorhanden sind.  
Uso del prodotto in Svizzera  
Questo prodotto richiede un filtro toni Billing svizzero, (codice Lexmark 14B5109 o 80D1877) da installare su tutte le  
linee che ricevono impulsi remoti in Svizzera. È necessario utilizzare il filtro Lexmark poiché gli impulsi remoti sono  
presenti su tutte le linee analogiche in Svizzera.  
Mercury statement  
This product contains mercury in the lamp (<5mg Hg). Disposal of mercury may be regulated due to environmental  
considerations. For disposal or recycling information, contact your local authorities or the Electronic Industries  
Alliance: www.eiae.org.  
ENERGY STAR  
Notices  
200  
   
Laser notice  
The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR Subchapter J for Class I (1) laser  
products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 60825-1.  
Class I laser products are not considered to be hazardous. The printer contains internally a Class IIIb (3b) laser that is  
nominally a 5 milliwatt gallium arsenide laser operating in the wavelength of 770-795 nanometers. The laser system  
and printer are designed so there is never any human access to laser radiation above a Class I level during normal  
operation, user maintenance, or prescribed service condition.  
Laser advisory label  
A laser notice label may be affixed to this printer as shown:  
Power consumption  
Product power consumption  
The following table documents the power consumption characteristics of the product.  
Note: Some modes may not apply to your product.  
Mode  
Description  
Power consumption (Watts)  
Printing  
The product is generating hard-copy output from electronic 400 W  
inputs.  
Copying  
The product is generating hard-copy output from hard-copy 420 W  
original documents.  
Scanning  
Ready  
The product is scanning hard-copy documents.  
The product is waiting for a print job.  
110 W  
90 W  
Power Saver  
High Off  
The product is in energy-saving mode.  
<17 W  
The product is plugged into a wall outlet, but the power switch N/A  
is turned off.  
Low Off (<1 W Off) The product is plugged into a wall outlet, the power switch is N/A  
turned off, and the product is in the lowest possible power  
consumption mode.  
Off  
The product is plugged into a wall outlet, but the power switch N/A  
is turned off.  
The power consumption levels listed in the previous table represent time-averaged measurements. Instantaneous  
power draws may be substantially higher than the average.  
Values are subject to change. See www.lexmark.com for current values.  
Notices  
201  
   
Power Saver  
This product is designed with an energy-saving mode called Power Saver. The Power Saver Mode is equivalent to  
the EPA Sleep Mode. The Power Saver Mode saves energy by lowering power consumption during extended periods  
of inactivity. The Power Saver Mode is automatically engaged after this product is not used for a specified period of  
time, called the Power Saver Timeout.  
Factory default Power Saver Timeout for this product (in minutes):  
30 minutes  
By using the configuration menus, the Power Saver Timeout can be modified between 1 minute and 240 minutes.  
Setting the Power Saver Timeout to a low value reduces energy consumption, but may increase the response time  
of the product. Setting the Power Saver Timeout to a high value maintains a fast response, but uses more energy.  
Off mode  
If this product has an off mode which still consumes a small amount of power, then to completely stop product power  
consumption, disconnect the power supply cord from the wall outlet.  
Total energy usage  
It is sometimes helpful to calculate the total product energy usage. Since power consumption claims are provided  
in power units of Watts, the power consumption should be multiplied by the time the product spends in each mode  
in order to calculate energy usage. The total product energy usage is the sum of each mode's energy usage.  
Statement of Limited Warranty  
Lexmark X560n  
Lexmark International, Inc., Lexington, KY  
This limited warranty applies to the United States and Canada. For customers outside the U.S., refer to the country-  
specific warranty information that came with your product.  
This limited warranty applies to this product only if it was originally purchased for your use, and not for resale, from  
Lexmark or a Lexmark Remarketer, referred to in this statement as “Remarketer.”  
Limited warranty  
Lexmark warrants that this product:  
—Is manufactured from new parts, or new and serviceable used parts, which perform like new parts  
—Is, during normal use, free from defects in material and workmanship  
If this product does not function as warranted during the warranty period, contact a Remarketer or Lexmark for repair  
or replacement (at Lexmark's option).  
If this product is a feature or option, this statement applies only when that feature or option is used with the product  
for which it was intended. To obtain warranty service, you may be required to present the feature or option with the  
product.  
If you transfer this product to another user, warranty service under the terms of this statement is available to that  
user for the remainder of the warranty period. You should transfer proof of original purchase and this statement to  
that user.  
Notices  
202  
 
Limited warranty service  
The warranty period starts on the date of original purchase as shown on the purchase receipt and ends 12 months  
later provided that the warranty period for any supplies and for any maintenance items included with the printer  
shall end earlier if it, or its original contents, are substantially used up, depleted, or consumed.  
To obtain warranty service you may be required to present proof of original purchase. You may be required to deliver  
yourproducttotheRemarketerorLexmark,orshipitprepaidandsuitablypackagedtoaLexmarkdesignatedlocation.  
You are responsible for loss of, or damage to, a product in transit to the Remarketer or the Lexmark designated  
location.  
When warranty service involves the exchange of a product or part, the item replaced becomes the property of the  
Remarketer or Lexmark. The replacement may be a new or repaired item.  
The replacement item assumes the remaining warranty period of the original product.  
Replacement is not available to you if the product you present for exchange is defaced, altered, in need of a repair  
not included in warranty service, damaged beyond repair, or if the product is not free of all legal obligations,  
restrictions, liens, and encumbrances.  
Before you present this product for warranty service, remove all print cartridges, programs, data, and removable  
storage media (unless directed otherwise by Lexmark).  
For further explanation of your warrantyalternatives and thenearestLexmarkauthorizedservicer in yourarea contact  
Lexmark on the World Wide Web at http://support.lexmark.com.  
Remote technicalsupport isprovidedforthisproduct throughoutitswarranty period. Forproductsnolongercovered  
by a Lexmark warranty, technical support may not be available or only be available for a fee.  
Extent of limited warranty  
Lexmark does not warrant uninterrupted or error-free operation of any product or the durability or longevity of prints  
produced by any product.  
Warranty service does not include repair of failures caused by:  
—Modification or unauthorized attachments  
—Accidents, misuse, abuse or use inconsistent with Lexmark user’s guides, manuals, instructions or guidance  
—Unsuitable physical or operating environment  
—Maintenance by anyone other than Lexmark or a Lexmark authorized servicer  
—Operation of a product beyond the limit of its duty cycle  
—Use of printing media outside of Lexmark specifications  
—Refurbishment, repair, refilling or remanufacture by a third party of products, supplies or parts  
—Products, supplies, parts, materials (such as toners and inks), software, or interfaces not furnished by Lexmark  
TO THE EXTENT PERMITTED BY APPLICABLE LAW, NEITHER LEXMARK NOR ITS THIRD PARTY SUPPLIERS OR  
REMARKETERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER EXPRESS OR IMPLIED,  
WITH RESPECT TO THIS PRODUCT, AND SPECIFICALLY DISCLAIM THE IMPLIED WARRANTIES OR CONDITIONS  
OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND SATISFACTORY QUALITY. ANY  
WARRANTIES THAT MAY NOT BE DISCLAIMED UNDER APPLICABLE LAW ARE LIMITED IN DURATION TO THE  
WARRANTY PERIOD. NO WARRANTIES, EXPRESS OR IMPLIED, WILL APPLY AFTER THIS PERIOD. ALL  
INFORMATION, SPECIFICATIONS, PRICES, AND SERVICES ARE SUBJECT TO CHANGE AT ANY TIME WITHOUT  
NOTICE.  
Notices  
203  
Limitation of liability  
Your sole remedy under this limited warranty is set forth in this document. For any claim concerning performance  
or nonperformance of Lexmark or a Remarketer for this product under this limited warranty, you may recover actual  
damages up to the limit set forth in the following paragraph.  
Lexmark's liability for actual damages from any cause whatsoever will be limited to the amount you paid for the  
product that caused the damages. This limitation of liability will not apply to claims by you for bodily injury or damage  
to real property or tangible personal property for which Lexmark is legally liable. IN NO EVENT WILL LEXMARK BE  
LIABLE FOR ANY LOST PROFITS, LOST SAVINGS, INCIDENTAL DAMAGE, OR OTHER ECONOMIC OR  
CONSEQUENTIAL DAMAGES. This is true even if you advise Lexmark or a Remarketer of the possibility of such  
damages. Lexmark is not liable for any claim by you based on a third party claim.  
This limitation of remedies also applies to claims against any Suppliers and Remarketers of Lexmark. Lexmark's and  
its Suppliers' and Remarketers' limitations of remedies are not cumulative. Such Suppliers and Remarketers are  
intended beneficiaries of this limitation.  
Additional rights  
Some states do not allow limitations on how long an implied warranty lasts, or do not allow the exclusion or limitation  
of incidental or consequential damages, so the limitations or exclusions contained above may not apply to you.  
This limited warranty gives you specific legal rights. You may also have other rights that vary from state to state.  
Notices  
204  
Index  
Numerics  
550 Feeder Error 148  
550-sheet drawer  
installing 32  
partial document or photo  
copies 177  
poor copy quality 175  
poor scanned image quality 178  
scanner unit does not close 175  
copying  
adjusting auto exposure 66  
adjusting color saturation 66  
adjusting sharpness 65  
adjusting sharpness of a scanned  
image 82  
canceling a copy job 69  
centering an image on a page 67  
collating copies 63  
enlarging a copy 64  
making a copy 62  
making a copy lighter or  
darker 65  
multiple pages on one sheet 67  
printing a poster 68  
C
cables, attaching  
Ethernet 40  
USB 40  
550-sheet tray  
loading 44  
calling Customer Support 192  
canceling  
copy job 69  
fax job 91  
scan job 73  
Symbols  
<xxx> Error 148  
canceling a job  
from Mac OS X 61  
from the printer control panel 60  
from Windows desktop 61  
from Windows taskbar 61  
card stock  
guidelines 53  
checking an unresponsive  
printer 173  
A
Address Book Editor 31  
creating a computer address 74  
creating a fax group 89  
creating a fax number entry 88  
creating an e-mail address 79  
creating an FTP address 77  
Address Book menu 131  
adjusting copy quality 65  
Admin Menu  
cleaning  
exterior of the printer 160  
scanner glass 161  
collating copies 63  
color mode  
setting 84  
color saturation  
adjusting 66  
configuration page, printing 58  
connecting  
using RJ11 adapter 19  
connecting the printer to  
answering machine 25  
computer modem 26  
telephone 23  
telephone wall jack 23  
contacting Customer Support 192  
control panel, printer 16  
locking the administrator  
menus 170  
unlocking the administrator  
menus 170  
Controller Error 148  
Copy Defaults menu 122  
copy margins  
reducing a copy 64  
repeating images on a sheet 68  
selecting a paper tray for  
copies 63  
selecting the type of document  
being copied 64  
setting the copy margins 69  
creating e-mail alerts 172  
CRUM Error 149  
Address Book menu 131  
Admin Reports menu 146  
Fax Settings menu 136  
Maintenance menu 144  
Network Settings menu 134  
Parallel Settings menu 136  
Print Language menu 132  
Scan to Email menu 146  
Secure Settings menu 145  
System Settings menu 140  
USB Settings menu 136  
Admin Reports menu 146  
attaching cables 40  
Cyan - CRUM Error 148  
D
Default Settings  
Copy Defaults menu 122  
Fax Defaults menu 127  
Scan Defaults 125  
demo page, printing 59  
descreening 73  
dialing mode  
Pulse 95  
auto exposure  
adjusting 66  
auto exposure for scanned images  
adjusting 81  
Auto reset  
setting 171  
Touch Tone 95  
B
Disabled Func 149  
display troubleshooting  
display is blank 173  
display, printer control panel 16  
document type  
Billing Meters menu 131  
Black - CRUM Error 148  
box contents 12  
broadcast fax  
setting 69  
copy quality  
adjusting 65  
selecting for a copy 64  
selecting for a scan 84  
sending 87  
buttons, printer control panel 16  
copy troubleshooting  
copier does not respond 175  
Index  
205  
 
documents  
e-mail group  
creating using the Embedded Web  
Server 80  
making a fax lighter or darker 97  
printing fax reports 93  
printing secure faxes 92  
selecting the type of document  
being faxed 96  
sending a broadcast fax 87  
sending a fax at a specified  
time 93  
sending a fax while behind a  
PBX 95  
setting the country code 28  
setting the date 30  
setting the delayed start time 97  
setting the dialing mode 95  
setting the fax receive mode 91  
setting the outgoing fax name and  
number 27  
scanning text for editing 71  
documents, printing  
from Macintosh 58  
from Windows 58  
Door A Open, Close Door A 149  
drawer, 550-sheet  
removing 164  
F
Fan Motor Error 150  
FAQ about color printing 191  
fax  
securing 33  
Duplexer Error 149  
receive modes 91  
Fax Defaults menu 127  
fax resolution  
adjusting 96  
fax settings  
customizing for an individual fax  
job 97  
Fax Settings menu 136  
fax troubleshooting  
can receive but not send  
faxes 181  
can send but not receive  
faxes 181  
cannot send or receive a fax 179  
received fax has poor print  
quality 182  
E
e-mail alerts  
setting up the SMTP server 79  
editing  
document text (OCR) 71  
Email Error, Invalid POP3  
Server 149  
Email Error, Invalid SMTP  
Server 149  
Email Login Error 149  
Email Login Error, POP3 Login  
Failed 150  
Email Login Error, SMTP Login  
Failed 150  
Email Server, setting up 79  
Email Size Limit 150  
Embedded Web Server 171  
creating a computer address  
using 75  
creating a fax group 90  
creating a fax number entry 88  
creating an administrator  
password for 172  
creating an e-mail address 80  
creating an FTP address 78  
emission  
notices 194, 195, 196, 197  
enabling Color Fax 93  
enlarging a copy 64  
envelopes  
guidelines 51  
Ethernet port 40  
Express Scan Manager 31  
exterior of the printer  
cleaning 160  
e-mail address  
scanning to 81  
setting the time 30  
setting the time delay before  
receiving a fax automatically 96  
setting volume 95  
understanding fax receive  
modes 91  
using the ADF 86  
using the scanner glass 86  
FCC notices 194, 197  
FTP address  
scanning to 78  
FTP address, creating 78  
fuser  
ordering 162  
Fuser CRUM Error, Reseat  
Fuser 150  
Fuser Error, Error 010-351 150  
Fuser Error, Error 010-397 150  
faxing  
adjusting fax activity report  
settings 92  
adjusting resolution 96  
canceling a fax job 91  
choosing a fax connection 18  
creating a fax group using Address  
Book Editor 89  
creating a fax group using the  
Embedded Web Server 90  
creating a fax group using the  
printer control panel 90  
creating a fax number entry using  
Address Book Editor 88  
creating a fax number entry using  
the Embedded Web Server 88  
creating a fax number entry using  
the printer control panel 89  
customizing the fax settings for an  
individual fax job 97  
enabling Color Fax 93  
enabling secure faxes 92  
inserting a pause in a fax  
number 87  
G
guidelines  
card stock 53  
envelopes 51  
labels 52  
letterhead 50  
transparencies 50  
H
Hard Drive Full 151  
I
e-mail alerts  
creating 172  
limiting access to fax and scan  
operations 94  
limiting who can send faxes to the  
printer 94  
Information Pages menu 130  
Insert <color> 151  
Insert Fuser, Restart Printer 151  
Index  
206  
Insert Transfer Unit 151  
Insert Tray 2 151  
installing printer software 58  
Invalid Job 151  
memory card  
installing 37  
menus  
Address Book menu 131  
Admin Reports menu 146  
Billing Meters 131  
Copy Defaults 122  
diagram of 122  
Fax Default Settings 127  
Fax Settings menu 136  
Information Pages 130  
Maintenance menu 144  
Network Settings menu 134  
Panel Language 147  
Parallel Settings menu 136  
Print Language menu 132  
Scan Defaults 125  
Scan to Email menu 146  
Secure Settings menu 145  
System Settings menu 140  
Tray 1 (MPT) menu 128  
Tray 2 menu 129  
NV RAM Error 155  
O
OCR, editing document text 71  
online customer support 173  
options  
Invalid User 152  
J
550-sheet drawer 32  
memory card 37  
multi-protocol network card 35  
ordering  
Jam at Duplexer 152  
Jam at Exit, Open Door A 152  
Jam at Reg. Roll, Open Door A 152  
Jam at Tray 1 152  
Jam at Tray 2 152  
Jam at Tray 3 152  
jams  
fuser 162  
toner cartridges 161  
transfer belt 162  
Out of Memory 155  
accessing 98  
avoiding 98  
fuser 113  
involving the ADF 119  
involving the duplex unit 116  
involving the multipurpose  
tray 100  
involving the standard tray (Tray  
2) 104  
P
Panel Language menu 147  
paper  
capacities 56  
characteristics 48  
letterhead 49  
preprinted forms 49  
recycled 50  
selecting 49  
setting type 46  
storing 53  
unacceptable 49  
paper feed troubleshooting  
message remains after jam is  
cleared 183  
paper jams  
avoiding 98  
Tray 3 menu 129  
USB Settings menu 136  
moving the printer 162, 167  
multi-protocol network card  
installing 35  
involving Tray 1 (MPT) 100  
involving Tray 3 109  
L
multiple pages on one sheet 67  
labels  
guidelines 52  
letterhead  
N
network information, printing 58  
Network Scan Error, Connection  
Timeout 153  
guidelines 50  
light, job indicator 16  
lights, arrow 16  
Limit Exceeded 152  
linking trays 46  
Load Tray <x> 153  
loading  
550-sheet tray 44  
standard tray 44  
Tray 1 (MPT) 42  
locking  
fuser 113  
Network Scan Error, Directory Not  
Found 154  
Network Scan Error, Email Server  
Full 154  
Network Scan Error, File Name  
Exists 154  
NetworkScanError, InvalidSMB/FTP  
Server 154  
involving the ADF 119  
involving the duplex unit 116  
involving the multipurpose  
tray 100  
involving the standard tray (Tray  
2) 104  
involving Tray 1 (MPT) 100  
involving Tray 3 109  
paper sizes, supported 54  
paper types  
where to load 55  
paper weights, supported 56  
Parallel Settings menu 136  
PCL Error 155  
Network Scan Error, Invalid Write  
Permission 154  
Network Scan Error, Server Out of  
administrator menus 170  
scanner 163  
Login Error 153  
Memory 154  
Network Scan Error, SMTP  
Connection Failed 155  
Network Settings menu 134  
noise emission levels 196  
Non-Genuine Toner Installed 155  
notices 194, 195, 196, 197, 198,  
199, 200, 201, 202  
M
Magenta - CRUM Error 148  
Maintenance menu 144  
MCU Firmware Error 153  
MCU NVRAM Error 153  
poster  
printing 68  
Power Saver  
adjusting 170  
Index  
207  
print job  
Controller Error 148  
CRUM Error 149  
Cyan - CRUM Error 148  
Disabled Func 149  
Network Scan Error, Invalid Write  
Permission 154  
Network Scan Error, Server Out of  
Memory 154  
canceling from Mac OS X 61  
canceling from Windows  
desktop 61  
canceling from Windows  
taskbar 61  
Print Language menu 132  
print quality  
Door A Open, Close Door A 149  
Duplexer Error 149  
Email Error, Invalid POP3  
Server 149  
Network Scan Error, SMTP  
Connection Failed 155  
Non-Genuine Toner Installed 155  
NV RAM Error 155  
cleaning the scanner glass 161  
print quality troubleshooting  
blank pages 189  
Email Error, Invalid SMTP  
Server 149  
Email Login Error 149  
Email Login Error, POP3 Login  
Failed 150  
Email Login Error, SMTP Login  
Failed 150  
Email Size Limit 150  
Fan Motor Error 150  
Fuser CRUM Error, Reseat  
Fuser 150  
Fuser Error, Error 010-351 150  
Fuser Error, Error 010-397 150  
Hard Drive Full 151  
Insert <color> 151  
Insert Fuser, Restart Printer 151  
Insert Transfer Unit 151  
Insert Tray 2 151  
Out of Memory 155  
PCL Error 155  
Printer Too Hot 155  
RAM Error 156  
Remove Tape, <color>  
Cartridge 156  
Replace <color> Print  
Cartridge 156  
clipped images 189  
color misregistration 184  
light colored line, white line, or  
incorrectly colored line 185  
poor transparency quality 188  
print irregularities 187  
print is too dark 187  
print is too light 186  
repeating defects 184  
skewed print 188  
Replace Black 156  
Replace Cyan 156  
Replace Fuser Soon 156  
Replace Magenta 156  
Replace Transfer Unit 156  
Replace Transfer Unit Soon 157  
Replace Yellow 156  
Restart Printer, 118-xxx 157  
Restart Printer: 116-xxx 157  
Scan Error 157  
Scanner Lamp Error 157  
Select Function 159  
SMTP Server Error 159  
Tray <x> is Missing 159  
Wrong Paper Type 159  
Yellow - CRUM Error 148  
printer options troubleshooting  
drawers 183  
solid color pages 190  
streaked vertical lines 186  
toner rubs off 191  
toner specks 190  
uneven print density 188  
print troubleshooting  
incorrect margins 188  
job takes longer than  
expected 174  
jobs do not print 174  
multiple-language PDFs do not  
print 173  
Invalid Job 151  
Invalid User 152  
Jam at Duplexer 152  
Jam at Exit, Open Door A 152  
Jam at Reg. Roll, Open Door  
A 152  
Jam at Tray 1 152  
Jam at Tray 2 152  
paper curl 190  
paper frequently jams 183  
tray linking does not work 174  
unexpected page breaks  
occur 175  
printer  
configurations 13  
Jam at Tray 3 152  
Limit Exceeded 152  
Load Tray <x> 153  
option not working 182  
Printer Too Hot 155  
printing  
configuration page 58  
demo page 59  
from Macintosh 58  
from Windows 58  
installing printer software 58  
network information 58  
supply information 58  
Proof Print 60  
printing Proof Print jobs from the  
printer control panel 60  
Pulse dialing mode 95  
Login Error 153  
Magenta - CRUM Error 148  
MCU Firmware Error 153  
MCU NVRAM Error 153  
Network Scan Error, Connection  
Timeout 153  
Network Scan Error, Directory Not  
Found 154  
Network Scan Error, Email Server  
Full 154  
Network Scan Error, File Name  
Exists 154  
models 13  
moving 162, 167  
setting up in new location 167  
printer control panel 16  
locking the administrator  
menus 170  
unlocking the administrator  
menus 170  
printer messages  
550 Feeder Error 148  
<xxx> Error 148  
Black - CRUM Error 148  
Network Scan Error, Invalid  
SMB/FTP Server 154  
R
RAM Error 156  
Index  
208  
receiving a fax  
scan troubleshooting  
cannot scan from a  
computer 179  
partial document or photo  
scans 179  
scan was not successful 177  
scanner does not respond 177  
scanner unit does not close 175  
scanning takes too long or freezes  
the computer 178  
scanner  
locking 163  
scanning to a computer over a  
network 77  
scanning to an e-mail address 81  
scanning to an FTP address 78  
selecting the size of the document  
being scanned 83  
selecting the type of document  
being scanned 84  
setting the color mode 84  
setting the scanned image file  
type 85  
setting up, Macintosh 75  
sharing a folder in Windows 73  
using the computer 70  
using the printer control  
panel 77  
enabling secure faxes 92  
printing secure faxes 92  
setting the fax receive mode 91  
recycled paper  
using 50  
recycling 200  
WEEE statement 197  
reducing a copy 64  
registration  
adjusting the color registration  
automatically 168  
adjusting the color registration  
manually 168  
Remove Tape, <color>  
Cartridge 156  
scanner glass  
cleaning 161  
Scanner Lamp Error 157  
scanning  
Replace <color> Print  
Cartridge 156  
Replace Black 156  
adjusting auto exposure 81  
adjusting resolution 82  
adjusting the color saturation of  
the scanned image 82  
adjusting the image compression  
of the scanned image 82  
canceling a scan 73  
changing the maximum e-mail  
size of the scanned image 83  
changing the scan destination 83  
changing the TIFF format for a  
scanned image 83  
creating a computer address using  
Address Book Editor 74  
creating a computer address using  
the Embedded Web Server 75  
creating an e-mail address using  
Address Book Editor 79  
creating an FTP address 78  
creating an FTP address using  
Address Book Editor 77  
customizing settings using the  
computer 71  
customizing the scan settings  
when scanning to a  
computer 85  
customizing the scan settings  
when scanning to e-mail 85  
directly from an application 71  
editing text 71  
from magazines and  
newspapers 73  
limiting access to fax and scan  
operations 94  
making a scanned image lighter or  
darker 84  
scanning over a network  
setting up, using Macintosh 75  
scanning to a computer  
customizing the scan settings  
when 85  
scanning to e-mail  
setting up the SMTP server 79  
scanning to e-mail  
creating an e-mail address using  
the Embedded Web Server 80  
creating an e-mail group using the  
Embedded Web Server 80  
customizing the scan settings  
when 85  
Replace Cyan 156  
Replace Fuser Soon 156  
Replace Magenta 156  
Replace Transfer Unit 156  
Replace Transfer Unit Soon 157  
Replace Yellow 156  
reports  
printing fax reports 93  
reports, fax activity  
adjusting settings 92  
Restart Printer, 118-xxx 157  
Restart Printer: 116-xxx 157  
RJ11 adapter, using 19  
Secure Print 59  
printing Secure Print jobs from the  
printer control panel 59  
Secure Settings menu 145  
Select Function 159  
setting  
Auto reset 171  
paper type 46  
sharing a folder in Windows 73  
sharpness  
adjusting 65  
sharpness of a scanned image  
adjusting 82  
SMTP Server Error 159  
SMTP server, setting up 79  
standard tray  
loading 44  
storing  
paper 53  
supplies 160  
supplies  
storing 160  
S
safety information 11  
scan compression  
adjusting 82  
scan contrast  
adjusting 82  
Scan Defaults menu 125  
scan destination  
changing 83  
Scan Error 157  
scan e-mail size  
changing 83  
scan job  
canceling 73  
scan resolution  
adjusting 82  
scan TIFF format  
changing 83  
Scan to Email menu 146  
Index  
209  
supplies, ordering  
fuser 162  
toner cartridges 161  
transfer belt 162  
supply information, printing 58  
System Settings menu 140  
troubleshooting, print  
incorrect margins 188  
job takes longer than  
expected 174  
jobs do not print 174  
multiple-language PDFs do not  
print 173  
V
volume settings 95  
W
Wrong Paper Type 159  
paper curl 190  
Y
T
paper frequently jams 183  
tray linking does not work 174  
unexpected page breaks  
occur 175  
troubleshooting, print quality  
blank pages 189  
Yellow - CRUM Error 148  
telecommunication  
notices 197, 198, 199, 200  
toner cartridges  
ordering 161  
Touch Tone dialing mode 95  
transfer belt  
ordering 162  
transparencies  
guidelines 50  
Tray 1 (MPT)  
loading 42  
Tray <x> is Missing 159  
tray linking 46  
Tray Settings menu  
Tray 1 (MPT) 128  
Tray 2 129  
Tray 3 129  
troubleshooting  
checking an unresponsive  
printer 173  
contacting Customer  
clipped images 189  
color misregistration 184  
light colored line, white line, or  
incorrectly colored line 185  
poor transparency quality 188  
print irregularities 187  
print is too dark 187  
print is too light 186  
repeating defects 184  
skewed print 188  
solid color pages 190  
streaked vertical lines 186  
toner rubs off 191  
toner specks 190  
uneven print density 188  
troubleshooting, printer options  
drawers 183  
option not working 182  
troubleshooting, scan  
cannot scan from a  
computer 179  
partial document or photo  
scans 179  
scan was not successful 177  
scanner does not respond 177  
scanner unit does not close 175  
scanning takes too long or freezes  
the computer 178  
Support 192  
FAQ about color printing 191  
online customer support 173  
troubleshooting, copy  
copier does not respond 175  
partial document or photo  
copies 177  
poor copy quality 175  
poor scanned image quality 178  
scanner unit does not close 175  
troubleshooting, display  
display is blank 173  
troubleshooting, fax  
can receive but not send  
faxes 181  
U
can send but not receive  
faxes 181  
cannot send or receive a fax 179  
received fax has poor print  
quality 182  
unlocking  
administrator menus 170  
USB port 40  
USB Settings menu 136  
using RJ11 adapter 19  
troubleshooting, paper feed  
message remains after jam is  
cleared 183  
Index  
210  

York Sunline 2000 60 User Manual
Toshiba Air Conditioner Rav Sm456bt Tr User Manual
Sharp Lc0760 User Manual
NEC MULTISYNC C751Q 02 User Manual
Mitsubishi Electronics Pla Aaa User Manual
LG 43UL3J B User Manual
HP DESKJET 3050 ALL IN ONE J610 User Manual
Emson Pressure Smoker User Manual
D LINK AV500 DHP W311AV User Manual
CRAFTSMAN 137.219120 User Manual