Xerox Workcentre 7345 User Manual
System Administrator’s Guide  
701P47693  
WorkCentre  
7328/7335/7345  
Table of Contents  
Network Connectivity.................................................................................................................................1  
Installation Steps ...................................................................................................................................1  
Xerox Unicode 3.0 for SAP Font Kit......................................................................................................2  
Configuration Report ............................................................................................................................3  
Ethernet Speed Setting ........................................................................................................................4  
To Change the Network Speed.............................................................................................................4  
Go to your Device..............................................................................................................................4  
Enable Internet Services (HTTP) .........................................................................................................5  
To access Internet Services Settings at the Device..............................................................................5  
Internet Services (HTTP) Enablement ..................................................................................................6  
Internet Services Port Number ..........................................................................................................6  
Exiting the Internet Services Selection Menu ....................................................................................6  
Exiting the Port Settings Menu and returning to the Device's Tools tab screen................................6  
Proxy Server Settings ............................................................................................................................7  
Parallel Port Configuration ..................................................................................................................8  
To access Parallel Port Settings at the Device .....................................................................................8  
Port Status (Parallel Port Enablement) .................................................................................................9  
Print Mode.............................................................................................................................................9  
PJL (Printer Job Language)Setting .....................................................................................................10  
Auto Eject time (Parallel Port Timeout) ...............................................................................................10  
Bi-Directional Communications ..........................................................................................................11  
Input to Prime ..................................................................................................................................11  
Exiting the Parallel Port Selections Menu .......................................................................................12  
Exiting the Port Settings Menu and returning to the Device's Tools tab screen..............................12  
USB Configuration ...............................................................................................................................13  
SNMP Configuration ...........................................................................................................................14  
To access SNMP Settings at the Device.............................................................................................14  
Port Status (SNMP Enablement).........................................................................................................15  
Exiting the SNMP Selection Menu...................................................................................................15  
Exiting the Port Settings Menu and returning to the Device's Tools tab screen..............................15  
Configuring SNMP Community Names with Internet Services............................................................16  
Changing the Administrator Password ............................................................................................17  
To Change the Numeric Password on the Device's Control Panel.....................................................17  
To Change the Alphanumeric Password used by Internet Services ...................................................18  
Setting the Auto Clear Timer ..............................................................................................................19  
Add or Remove All Services Screen Buttons ...................................................................................20  
Rearrange Icons..................................................................................................................................20  
Smart eSolutions (Meter Assistant and Supplies Assistant) ...........................................................21  
Machine Software Upgrades ...............................................................................................................23  
Prepare for the upgrade ......................................................................................................................23  
At your workstation..............................................................................................................................23  
NOS Selection...........................................................................................................................................24  
TCP/IP Protocol Configuration ...........................................................................................................24  
To access the TCP/IP Protocol Settings at the Device .......................................................................24  
Ethernet Setting (Ethernet Rated Speed) ......................................................................................25  
TCP/IP – IP Mode............................................................................................................................25  
IP Address Resolution .....................................................................................................................25  
IPv4 IP Address ..............................................................................................................................26  
IPv4 Subnet Mask............................................................................................................................26  
IPv4 Gateway Address ....................................................................................................................26  
IPv4 IP Filter (IP Address Restriction) ............................................................................................27  
Exiting the Protocol Settings Menu and returning to the Device's Tools tab screen ......................28  
TCP/IP LPD Enablement .....................................................................................................................29  
i
To access LPD Settings at the Device................................................................................................29  
Port Status (LPD Enablement)............................................................................................................30  
LPD Port Number ............................................................................................................................30  
LPD Maximum Number of Sessions................................................................................................30  
Exiting the LPD Selections Menu ....................................................................................................30  
Exiting the Port Settings Menu and returning to the Device's Tools tab screen..............................30  
TCP/IP Dynamic Addressing ..............................................................................................................31  
TCP/IP Configuration Selection List ...............................................................................................32  
IP Filtering (IP Address Restriction) ..................................................................................................33  
Configure Port 9100 (Raw Printing) ..................................................................................................34  
Microsoft (NetBIOS over IP) Networks ..............................................................................................35  
Before You Start..................................................................................................................................35  
Enabling the SMB Setting at the Device, if required........................................................................35  
Viewing or Configuring the SMB Host Name or WINS Server with Internet Services ....................37  
Note regarding DNS/WINS NetBIOS Name Resolution .................................................................38  
To Set Up a Workstation to Print Directly to the Device ..................................................................38  
IPP Configuration ................................................................................................................................39  
To access IPP Settings at the Device .................................................................................................39  
Port Status (IPP Enablement) .............................................................................................................40  
IPP – Added Port Number...................................................................................................................40  
Exiting the IPP Selection Menu...........................................................................................................40  
Exiting the Port Settings Menu and returning to the Tools tab screen ................................................41  
Configuring IPP Settings with Internet Services..................................................................................41  
EtherTalk (AppleTalk) Configuration ................................................................................................42  
To access EtherTalk Settings at the Device........................................................................................42  
Port Status (EtherTalk Enablement)....................................................................................................43  
Exiting the EtherTalk Selection Menu .................................................................................................43  
Exiting the Port Settings Menu and returning to the Tools tab screen ................................................43  
Configuring EtherTalk Settings with Internet Services ........................................................................44  
AS400 Printing ....................................................................................................................................45  
AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT)..............................................................45  
AS400 Printing using LPR (CRTOUTQ) .........................................................................................47  
ONLY CHANGE THE PARAMETERS IN BOLD. ...........................................................................48  
Print Drivers..............................................................................................................................................49  
TCP/IP Peer to Peer (LPR or Standard TCP/IP)  
Printing .................................................................................................................................................49  
Windows 2000 Server\Professional & XP Professional (& Vista) Print Driver Installation ..................49  
Before you start ...............................................................................................................................49  
NetBIOS over IP Peer to Peer Printing ..............................................................................................51  
Before You Start ..............................................................................................................................51  
An Alternate Procedure for Setting up NetBIOS over IP Peer to Peer Printing ......................52  
NetBIOS over IP Client/Server Printing .............................................................................................53  
Before You Start ..............................................................................................................................53  
Windows 2000 & XP Professional Workstation Print Driver Installation..............................................54  
Verify that the Correct Protocols and Services are installed in the workstation...............................54  
Add the Printer to the Windows 2000 or Windows XP Desktop ...............................................55  
Configure the Print Driver.............................................................................................................55  
IPP Printing (Windows 2000\XP\Vista) ..............................................................................................56  
Before You Start ..............................................................................................................................56  
Verify that TCP/IP is installed in the workstation ......................................................................57  
Add the Printer to the Windows 2000, Windows XP, or Vista Desktop ....................................57  
Configure the Print Driver ............................................................................................................58  
EtherTalk (AppleTalk) Peer to Peer Printing ....................................................................................59  
Before You Start..................................................................................................................................59  
Load the Print Driver into your Macintosh workstation.............................................................59  
Installation Instructions for 9.x.............................................................................................................59  
ii  
Installation Instructions for 10.x (OS X)...............................................................................................60  
Common UNIX Printing System (CUPS) ............................................................................................61  
Overview .............................................................................................................................................61  
Before You Start ..............................................................................................................................61  
Installing CUPS on the UNIX workstation ...........................................................................................62  
Installing the Xerox PPD on the workstation....................................................................................62  
Adding the Xerox printer .................................................................................................................63  
Printing with CUPS ..........................................................................................................................63  
Options......................................................................................................................................................64  
Enabling Options with Software Keys ................................................................................................64  
Hidden Features ...................................................................................................................................65  
Xerox Extensible Interface Program (XEIP) .......................................................................................66  
XEIP Setup..........................................................................................................................................66  
Scan to Home .......................................................................................................................................68  
To prepare for Scan to Home installation............................................................................................68  
Configure Scan to Home.....................................................................................................................69  
Scanning to the Device’s Hard Drive (Mailboxes) ............................................................................70  
Before You Start .................................................................................................................................70  
Setting Up Mailboxes at the Device ...................................................................................................71  
Configuring Expiration Settings for Stored Documents ...................................................................72  
Setting Up Mailboxes with Internet Services.......................................................................................73  
Scanning to Mailboxes .......................................................................................................................74  
To scan to a Mailbox, perform these steps:.....................................................................................74  
Retrieving Images from Mailboxes .....................................................................................................75  
Installing and Using the Network Scanner Utility ............................................................................76  
Before Installing the Network Scanner Utility ......................................................................................76  
Installing the Network Scanner Utility..................................................................................................76  
Uninstalling the Network Scanner Utility .............................................................................................76  
Importing Scanned Data from the Mailbox to an Image-Editing Application .......................................77  
Importing Scanned Data from the Mailbox using Mailbox Viewer.......................................................78  
Changing Network Utility or Mailbox Viewer Settings .........................................................................78  
Scan to E-mail ......................................................................................................................................79  
E-mail Overview ..................................................................................................................................79  
Preparations........................................................................................................................................80  
Registering an E-mail account.........................................................................................................81  
Configuring E-mail Environment......................................................................................................81  
Installation Procedure..........................................................................................................................82  
Installation Overview........................................................................................................................82  
Enabling the E-mail Ports and Setting TCP/IP....................................................................................83  
Configuring the E-mail Environment....................................................................................................85  
Internet Fax (iFAX) ...............................................................................................................................91  
iFAX Overview.....................................................................................................................................91  
Preparations........................................................................................................................................91  
System Requirements for the Machine............................................................................................91  
Installation Procedure..........................................................................................................................92  
Installation Overview........................................................................................................................92  
Enabling the E-mail Ports and Setting TCP/IP....................................................................................93  
Configuring the E-mail Environment....................................................................................................95  
Testing iFAX......................................................................................................................................101  
Send from the Device to another iFAX-capable Machine..............................................................101  
Server Fax ...........................................................................................................................................102  
Server Fax Overview.........................................................................................................................102  
Installation Checklist..........................................................................................................................103  
Configure a Fax Filing Location (Repository)....................................................................................105  
Configure a Fax Filing Repository using FTP ...............................................................................106  
Installation Checklist......................................................................................................................106  
iii  
Enter the Fax Repository Details via Internet Services ..........................................................107  
Configure General Settings .......................................................................................................108  
Configure the Fax Server...............................................................................................................108  
Test Faxing through the Server..................................................................................................108  
Configure a Fax Filing Repository using SMB ..............................................................................109  
Installation Checklist......................................................................................................................109  
Enter the Fax Repository Details via Internet Services ..........................................................110  
Configure General Settings .......................................................................................................111  
Configure the Fax Server...............................................................................................................111  
Test Faxing through the Server..................................................................................................111  
Configure a Fax Filing Repository using SMTP ............................................................................112  
Installation Checklist......................................................................................................................112  
Enter the Fax Repository Details via Internet Services ..........................................................113  
Configure General Settings .......................................................................................................114  
Test Faxing through the Server..................................................................................................114  
Features that can be set in support of Server Fax ............................................................................115  
Address Book Setup......................................................................................................................115  
Group Send ...................................................................................................................................115  
Fax Mode Settings (Screen Defaults and Fax Defaults such as Delayed Start) ..........................116  
Color Mode, Resolution, File Format, and File Name....................................................................116  
Fax .......................................................................................................................................................117  
Fax Overview FP...............................................................................................................................117  
Checking and Setting Critical Fax Parameters..............................................................................117  
Before You Start Fax ........................................................................................................................117  
Before starting the setup:...............................................................................................................117  
Communications modes: ...............................................................................................................117  
Connecting the phone line:............................................................................................................117  
Local Terminal Information Settings .................................................................................................118  
Address Book Setup .........................................................................................................................119  
Group Send Setup ............................................................................................................................121  
Comments ........................................................................................................................................122  
Create a Mailbox ..............................................................................................................................123  
File Destination / Output Destination ................................................................................................125  
Fax Settings (including Fax Defaults and Fax Control) ....................................................................126  
Common Settings: Audio Tones and Reports. ..............................................................................126  
Fax Mode Settings (including Fax Defaults and Fax Control) ......................................................128  
To Configure Fax to Mailbox .........................................................................................................131  
LAN Fax (PCL Drivers) .....................................................................................................................132  
Initial Setup....................................................................................................................................132  
Adding a Recipient to a Fax Phonebook .......................................................................................132  
Sending the Fax.............................................................................................................................132  
LAN Fax (PostScript Drivers) ............................................................................................................133  
Initial Setup....................................................................................................................................133  
Adding a Recipient to a Fax Phonebook ......................................................................................134  
Sending the Fax ............................................................................................................................135  
Stopping the Fax (when necessary) ..............................................................................................135  
Scan to PC (FTP/SMB) .......................................................................................................................136  
Overview ...........................................................................................................................................136  
Requirements for FTP ...................................................................................................................136  
Requirements for SMB ..................................................................................................................136  
Installation Procedure........................................................................................................................137  
Enabling Ports and Setting TCP/IP ...................................................................................................138  
Receiving Computer Configuration ...................................................................................................141  
Using with FTP ..............................................................................................................................141  
Using with SMB............................................................................................................................141  
Adding the Receiving Computer’s Address to the Address Book .....................................................142  
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Using the Scan to PC (FTP/SMB) Feature........................................................................................143  
Setup and Use of Job Flow Sheets with Mailboxes ........................................................................144  
Overview ...........................................................................................................................................144  
Features supported for Job Flow...................................................................................................144  
Enabling Ports and Setting TCP/IP ...................................................................................................145  
Configuring the SNMP Port...............................................................................................................147  
Creating Job Flow Sheets .................................................................................................................148  
Creating a Mailbox and linking to a Job Flow Sheet (for automatic processing)...............................149  
Manually linking a Job Flow Sheet to documents in a Mailbox .........................................................151  
Testing Job Flow Sheet operation (for automatic processing) ..........................................................151  
Scan to PC Desktop ...........................................................................................................................152  
Overview ...........................................................................................................................................152  
Preparations......................................................................................................................................153  
Software Installation Procedure ........................................................................................................153  
Configure Image Retriever 5.2 on Networked Workstations .............................................................153  
Testing Scan to PC Operation...........................................................................................................153  
Network Scanning (using templates) ...............................................................................................154  
Overview ...........................................................................................................................................154  
SMARTsend scanning services.....................................................................................................154  
Scan to PC Desktop ......................................................................................................................154  
Additional Notes ................................................................................................................................155  
Network Scanning User Authentication .........................................................................................155  
Multifunction Device Authentication...............................................................................................155  
Template Considerations when using SMARTsend ......................................................................155  
Use of a Validation Server.............................................................................................................155  
Installation Checklist..........................................................................................................................156  
Configure a Scan Filing Location ......................................................................................................157  
Configure a Scan Filing Repository using FTP .............................................................................158  
Installation Checklist......................................................................................................................158  
Enter the Scan Repository Details via Internet Services ...............................................................158  
Configure General Settings .......................................................................................................159  
Configure a Scan Filing Repository using SMB ............................................................................160  
Installation Checklist......................................................................................................................160  
Enter the Scan Repository Details via Internet Services ...............................................................160  
Configure General Settings .......................................................................................................161  
Configure Scan to HTTP ...............................................................................................................162  
To configure the Scan Repository Details using CentreWare Internet Services: ..........................162  
Setting up a Remote Template Pool Repository (optional) ...........................................................163  
Configuring the Default Template with Internet Services ..................................................................164  
Setting up a Remote Template Pool Repository (optional) ...............................................................166  
Testing Network Scanning (using templates)....................................................................................167  
Web Service (if available) ..................................................................................................................168  
Enable the WebDAV port (for name space management)................................................................168  
Security – Authentication ..................................................................................................................169  
Overview ...........................................................................................................................................169  
Users Controlled by Authentication ...............................................................................................169  
Authentication Configuration and related Types............................................................................169  
Services Managed by User ID Authentication...................................................................................170  
When Local Machine Access is enabled .......................................................................................170  
When Network Access is enabled .................................................................................................170  
When Remote Access is enabled..................................................................................................170  
Effects of Authentication on Job Flow Sheets and Mailboxes...........................................................171  
Configuring Local machine authentication ........................................................................................171  
Preparations: .................................................................................................................................171  
At Your Workstation:...................................................................................................................171  
Configuring Remote Authentication...................................................................................................172  
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Preparations: .................................................................................................................................172  
Configure Remote Authentication for Kerberos (Windows 2000) .................................................173  
At your Workstation: ......................................................................................................................173  
Configure Remote Authentication for Kerberos (Solaris) ..............................................................174  
At Your Workstation:......................................................................................................................174  
Configure Remote Authentication for SMB ...................................................................................175  
At Your Workstation:......................................................................................................................175  
Configure Remote Authentication for LDAP .................................................................................176  
LDAP User Mappings ....................................................................................................................177  
LDAP Authentication......................................................................................................................177  
LDAP Group Access......................................................................................................................177  
Custom Filters................................................................................................................................177  
Configuring Network Authentication (by a Remote Accounting server) ............................................178  
Enable Network Authentication......................................................................................................178  
Configure communications between the Accounting server and the device ................................179  
Enable the Accounting option in workstation print drivers ............................................................180  
Configuring Xerox Secure Access (Authentication) ..........................................................................181  
Secure Access and Accounting.....................................................................................................181  
Information Checklist .....................................................................................................................181  
Configuring Xerox Secure Access to work with Remote Authentication .......................................182  
Configure Remote Authentication for Kerberos (Windows 2000) .................................................183  
Configure Remote Authentication for Kerberos (Solaris) ..............................................................184  
Configure Remote Authentication for SMB ...................................................................................185  
Configure Remote Authentication for LDAP .................................................................................186  
Enable Specific Xerox Secure Access Settings ............................................................................188  
Using Secure Access.....................................................................................................................189  
Configure Color Copy Access for LDAP Group ............................................................................190  
LDAP Authentication .....................................................................................................................191  
LDAP Group Access......................................................................................................................191  
802.1X Authentication .......................................................................................................................193  
Information Checklist .....................................................................................................................193  
Configure 802.1X with Internet Services .......................................................................................193  
Security – Encryption ........................................................................................................................194  
Encryption Service Overview ............................................................................................................194  
Types of Encryption Services Available.........................................................................................194  
Configuration of HTTPS (SSL/TLS) Communication Encryption ......................................................196  
Installation Overview......................................................................................................................196  
Configuring certificates with CentreWare Internet Services .........................................................197  
Configuration on a Computer ........................................................................................................198  
Configuration of E-mail Encryption/Digital Signature ........................................................................199  
Installation Overview......................................................................................................................199  
Configuring S/MIME certificates with CentreWare Internet Services ............................................200  
Configuration on a Computer ........................................................................................................203  
Configuration of Scan File Signatures (PDF/XPS Documents).........................................................204  
Installation Overview......................................................................................................................204  
Configuring Scan File certificates with CentreWare Internet Services .........................................205  
Configuration on a Computer ........................................................................................................207  
IP Sec................................................................................................................................................208  
To enable IP Sec: ..........................................................................................................................208  
Scheduled Image Overwrite ..............................................................................................................209  
Security – Secure Watermark ...........................................................................................................210  
To configure Secure Watermark:...................................................................................................210  
Security – Secure Print ......................................................................................................................212  
Xerox Standard Accounting ..............................................................................................................214  
Overview ...........................................................................................................................................214  
Installation Checklist......................................................................................................................214  
Enable Xerox Standard Accounting (from Internet Services)............................................................215  
vi  
Create a Group Account....................................................................................................................216  
Create a User Account and Set Usage Limits...................................................................................217  
Maximum Usage Limits and Resetting Individual Usage Limits........................................................218  
To Reset User Limits (if necessary)...............................................................................................218  
Using XSA at the machine ................................................................................................................219  
Resetting Usage Data .......................................................................................................................220  
Print a Usage Report.........................................................................................................................221  
Enable XSA in your Print Drivers ......................................................................................................222  
Backing Up XSA data and settings and Cloning to another device...................................................223  
Check that the device you want to clone settings to supports XSA...............................................223  
To clone a machine .......................................................................................................................223  
To Restore Settings or Clone Settings to another Machine ..........................................................224  
Audit Log ............................................................................................................................................225  
Overview ...........................................................................................................................................225  
Accessing the Audit Log feature........................................................................................................225  
Annotation (Bates Stamping) ...........................................................................................................226  
Overview ...........................................................................................................................................226  
Configuring Bates Stamp Settings ....................................................................................................226  
Configuring a precise Bates Stamp location (if available).................................................................227  
Media Card Reader ............................................................................................................................228  
Overview ...........................................................................................................................................228  
Media Card Reader Hardware ..........................................................................................................228  
Supported Media and File Formats...................................................................................................228  
Supported Media ...........................................................................................................................228  
Supported File Formats .................................................................................................................228  
Important Notes and Restrictions......................................................................................................229  
Inserting and Ejecting Media.............................................................................................................229  
Selecting and Printing Text Files.......................................................................................................229  
Media Print Text Tab .....................................................................................................................230  
Index Print......................................................................................................................................230  
Advanced Settings.........................................................................................................................230  
Selecting and Printing Photo Files ....................................................................................................230  
Media Print Photos Tab .................................................................................................................230  
Index Print .....................................................................................................................................231  
Advanced Settings.........................................................................................................................231  
Problem Solving ................................................................................................................................231  
USB Printing .......................................................................................................................................232  
Overview ...........................................................................................................................................232  
USB Printing Hardware .....................................................................................................................232  
Supported Media and File Formats...................................................................................................232  
Supported File Formats .................................................................................................................232  
Important Notes and Restrictions......................................................................................................232  
Selecting and Printing Text Files.......................................................................................................234  
To Select and Print Text Files:.......................................................................................................234  
Media Print Text Tab .....................................................................................................................234  
Advanced Settings Tab..................................................................................................................234  
Selecting and Printing Photo Files ....................................................................................................235  
To Select and Print Photo Files: ....................................................................................................235  
Media Print Photos Tab .................................................................................................................235  
Advanced Settings Tab..................................................................................................................235  
Thumbnail Preview ............................................................................................................................236  
To view a thumbnail preview and print a document.......................................................................236  
Hard Disk Data Encryption ................................................................................................................237  
Encryption Key For Confidential Data ...............................................................................................237  
Internet Services.....................................................................................................................................238  
Enable Internet Services (HTTP) ......................................................................................................238  
vii  
To access Internet Services Settings at the Device..........................................................................238  
Internet Services (HTTP) Enablement ..............................................................................................239  
Internet Services Port Number ......................................................................................................239  
Exiting the Internet Services Selection Menu ................................................................................239  
Exiting the Port Settings Menu and returning to the Tools tab screen...........................................239  
Overview .............................................................................................................................................240  
Status Tab ...........................................................................................................................................241  
Jobs Tab ............................................................................................................................................242  
Print Tab .............................................................................................................................................243  
Scan Tab .............................................................................................................................................244  
Properties Tab ...................................................................................................................................245  
Descriptions of the folders and hot links in the Directory Tree..........................................................245  
General Setup folder......................................................................................................................245  
Connectivity folder .........................................................................................................................246  
Physical Connections subfolder ...................................................................................................248  
Services Folder .............................................................................................................................249  
Accounting folder...........................................................................................................................250  
Security folder ...............................................................................................................................251  
Support Tab .......................................................................................................................................252  
Additional Details of some Properties Tab features .......................................................................253  
Setting TIFF (and other PDL) Processing Properties  
..................................................................253  
Setting PDL Emulations ....................................................................................................................254  
Banner Sheet Printing .......................................................................................................................255  
Set the Ethernet Speed ....................................................................................................................256  
Configure TCP/IP Settings ...............................................................................................................257  
TCP/IP Configuration Selection List .............................................................................................258  
Configure LPD ..................................................................................................................................259  
Configure SNMP ..............................................................................................................................260  
SNMP Community Name properties that can be configured.........................................................260  
Configuring SNMP Community Names with Internet Services..........................................................260  
Configure Microsoft Networking (also known as SMB) .....................................................................261  
Configure IPP ...................................................................................................................................262  
Modify the HTTP (Internet Services) Settings ..................................................................................263  
Configure WSD (Web Services on Devices).....................................................................................264  
Configure Port 9100 (Raw Printing) ..................................................................................................265  
IP Filtering (IP Address Restriction) ..................................................................................................266  
Configure EtherTalk (AppleTalk) ......................................................................................................267  
E-mail, SMTP, and POP3 Settings....................................................................................................268  
Bonjour (if available for selection) .....................................................................................................269  
Troubleshooting .....................................................................................................................................270  
General Troubleshooting Procedure ................................................................................................270  
TCP/IP Troubleshooting ...................................................................................................................272  
Check Physical Media and Network Interface Cards ........................................................................272  
Print a Configuration Report at the Device and perform these tasks: ...............................................272  
At the workstation, perform these tasks: ...........................................................................................273  
NetBIOS over IP Troubleshooting ...................................................................................................275  
Check Physical Media and Network Interface Cards ........................................................................275  
Print a Configuration Report at the Device and perform these tasks: ...............................................275  
At the DNS or WINS Server ..............................................................................................................276  
At the workstation, perform these tasks: ...........................................................................................277  
IPP Troubleshooting .........................................................................................................................279  
Check Physical Media and Network Interface Cards ........................................................................279  
Print a Configuration Report at the Device and perform these tasks: ...............................................279  
At the Windows 2000 workstation, perform these tasks:...................................................................280  
EtherTalk Troubleshooting ..............................................................................................................282  
Check Physical Media and Network Interface Cards ........................................................................282  
viii  
Print a Configuration Report at the Device and perform these tasks: ...............................................282  
At the Macintosh workstation ............................................................................................................283  
Scanning to Hard Drive Troubleshooting .......................................................................................284  
Before you start.................................................................................................................................284  
Check Physical Media and Network Interface Cards ........................................................................284  
Print a Configuration Report at the Device and perform these tasks: ...............................................285  
At the Device .................................................................................................................................285  
At the Workstation ........................................................................................................................286  
ix  
x
Network Connectivity  
All Services  
Log In / Out  
Machine  
Status  
Installation Steps  
Step 1. Connect one end of a Category 5 twisted pair cable to a live network drop. Connect the opposite  
end of the cable to the RJ-45 socket at the rear of the Device.  
Step 2. Set the Device's power switch to ON and wait until the Main screen is displayed.  
Note: The actual screen displayed as the Main screen is selectable. To determine the screen you  
would like displayed, press the Log In / Out button, enter the Administrator password (default of 11111),  
touch Enter, press the Machine Status button, and touch the Tools tab. Touch Common Service Settings,  
touch Screen/Button Settings, select Service Screen Default, touch Change Settings, make your selection  
and touch Save. Touch Close until the Tools tab is displayed. Wait for the Auto Clear service to log you  
out.  
Step 3. Refer to the Configuration Report topic in this guide and print a Configuration Report using the  
instructions supplied.  
1
   
Step 4. Referring to the Configuration Report, determine if the appropriate ports and protocols are  
enabled for your Network environment.  
To support communicating with the Device's Internet Services, a series of internal Web Pages that enable  
remote configuration of operating settings, the TCP/IP protocol stack should be enabled. The Device  
should also have a valid IP Address, Subnet Mask, and Gateway displayed. If this is not the case, go to  
the NOS Selection section of this guide, locate the TCP/IP Protocol Configuration topic, and follow the  
instructions supplied.  
Some Network Environment settings can only be configured through use of Internet Services. Also,  
nearly all of the services, ports, and protocols that can be configured at the Device can be  
configured with Internet Services running on a networked workstation. If Internet Services is shown as  
"disabled" on the Configuration Report, refer to the Enable Internet Services (HTTP) topic in this guide.  
If you will be using SNMP Management software with this device, refer to the SNMP Configuration topic  
and follow the instructions supplied.  
If you will be using the Parallel Port and wish to view or change its configuration, refer to the Parallel Port  
Configuration topic and follow the instructions supplied.  
Step 5. Go to the NOS Selection section of this guide, then select your Network Operating System for  
Device installation instructions specific to your network environment. If you will be installing the Device in  
a Client/Server environment, make sure to have your Server's Operating System Manual available to refer  
to when required.  
Step 6. Go to the Print Drivers section of this guide for the instructions required to set up individual  
desktop workstations to communicate with the Device.  
Step 7. If you have purchased optional features for your Device, such as Scanning to the Device's Hard  
Drive, go to the Options section of this guide for configuration instructions.  
Note: For comprehensive information on the use of Internet Services as a browser-based, workstation  
tool for configuring your Device, go to the Internet Services section of this guide and click on relevant  
topics from the menu list.  
Xerox Unicode 3.0 for SAP Font Kit  
A Unicode font kit is available for this multifunction device. Installation of the Unicode fonts, per the kit’s  
instructions, provides the required character sets to print documents in multiple languages, in an SAP  
printing environment. To order the kit, contact your Xerox representative.  
2
 
Configuration Report  
To print a Configuration Report, with the Device switched ON, perform the following steps:  
1. Press the Machine Status button.  
2. Press the Print Reports button.  
3. Press the Copy Reports button.  
4. Press the Configuration Report button.  
5. Press the large, green, Start button, located to the immediate right of the Control Panel’s numeric  
keypad.  
6. The printing process will be graphically displayed on the touch screen. Upon receipt of the  
Configuration Report, note that the multi-page print is formatted into two columns with horizontal ruled  
lines indicating four distinct data display areas on the print.  
•
•
•
•
The first area displays System Settings.  
The second area displays Copy Service Settings.  
The third area displays Print Service Settings.  
The fourth area displays Communication Settings.  
3
 
Ethernet Speed Setting  
The Device's Ethernet Interface has speed settings of Auto (10 BASE-T/100 BASE-TX), 100 BASE-TX  
(Half or Full Duplex), and 10 BASE-T (Half or Full Duplex). By default the Ethernet Port Configuration will  
be set to Auto.  
To Change the Network Speed  
Go to your Device  
1. Press the Log In / Out button on the Control Panel.  
2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default  
"password.")  
3. Press Enter on the touch screen.  
4. Press the Machine Status button on the Control Panel.  
5. Press the Tools tab.  
6. Press Connectivity & Network Setup.  
7. Press Protocol Settings.  
8. When the Protocol Settings menu displays, press the selection line labeled Ethernet Rated Speed.  
9. Press the Change Settings button.  
10. On the Ethernet Rated Speed screen note which one of the buttons is highlighted as the current  
setting for Ethernet speed. The available settings are Auto (10 BASE-T/100 BASE-TX), 100 BASE-TX  
(Half or Full Duplex), and 10 BASE-T (Half or Full Duplex). The default setting is Auto.  
11. To change settings, press your setting of choice, then press the Save button.  
12. To exit the Ethernet Setting screen, without making any changes, press the Cancel button.  
13. To exit the Protocol Settings menu, returning to the Tools tab screen, press the rectangular Close  
button.  
14. Wait several seconds and the Auto Clear service should log you out.  
Note that if you changed any settings in the Protocol Settings menu, the Device will automatically  
reboot to register and enable your new settings.  
4
     
Enable Internet Services (HTTP)  
Internet Services are a series of Web (HTML) Pages located within the Device enabling network  
communication settings to be conveniently configured from a web browser running on a remotely located  
workstation.  
Note: If Authentication is enabled, as stated in the Security – Authentication topic in the Options  
section of this guide, you will have to supply the Administrator User Name and Password when first  
accessing Internet Services, rather than supplying these credentials after configuring individual  
features with Internet Services.  
For further details on the many functions provided by the Internet Services Web Pages, refer to the  
Internet Services section of this guide.  
To access Internet Services Settings at the Device  
1. Press the Log In / Out button on the Control Panel.  
2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default  
"password.")  
3. Press Enter on the touch screen.  
4. Press the Machine Status button on the Control Panel.  
5. Press the Tools tab.  
6. Press Connectivity & Network Setup.  
7. Press Port Settings.  
8. When the Port Settings menu displays, press the down arrow key to view additional selections.  
9. Press the Internet Services (HTTP) selection line.  
10. Press the Change Settings button in the lower right corner of the Port Settings menu screen.  
11. When the Internet Services (HTTP) menu displays, note that you have two settings available for  
selection. The Port Settings menu selections are Port Status and Internet Services Port Number.  
After pressing the selection line, to access available settings press the Change Settings button in the  
lower right corner of the touch screen.  
5
   
Internet Services (HTTP) Enablement  
1. Press the selection line labeled Port Status.  
2. Press the Change Settings button.  
3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for  
Internet Services Enablement. The available settings are Enabled or Disabled. In order to use  
Internet Services, this setting MUST be enabled.  
4. To change settings, press your setting of choice, then press the Save button.  
5. To exit the screen, without making any changes, press the Cancel button.  
Internet Services Port Number  
1. Press the selection line labeled Internet Services Port Number.  
2. Press the Change Settings button.  
3. On the Port Number screen, use the supplied keypad to enter the appropriate port number (default of  
80).  
4. To change settings, press the Save button.  
5. To exit the screen, without making any changes, press the Cancel button.  
Exiting the Internet Services Selection Menu  
To exit the Internet Services Selection Menu, which returns you to the Port Settings menu, press the  
rectangular Close button in the upper right corner of the touch screen.  
Exiting the Port Settings Menu and returning to the Device's Tools tab screen  
6. To exit the Port Settings menu, returning to the Device's Tools tab screen, press the rectangular Close  
button in the upper right corner of the Port Settings menu screen.  
7. Wait several seconds and the Auto Clear service should log you out.  
Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to  
register and enable your new settings.  
6
       
Proxy Server Settings  
To use the Web Service button on the machine (if available), which enables the machine to access HTTP  
file servers on the Internet, you need to enter your Proxy Server information as described here.  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties Tab.  
3. Select Proxy Server Settings in the list of hot links.  
4. Place a checkmark in the Use Proxy Server checkbox.  
5. From the Proxy Setup drop-down menu, select either Same Proxy for All Protocols, or Different Proxy  
for each Protocol, depending upon your Proxy Server setup.  
6. In the Addresses to Bypass Proxy Server box, enter in up to 1024 characters of IP addresses, fully  
qualified host names, or wildcard host names (such as *.eng), separated by semicolons. Functioning  
like the local address exception list in a typical web browser, these addresses will be permitted to  
bypass the Proxy Server.  
7. For the HTTP or HTTPS Server Names, provide a name of up to 255 characters in length for one or  
both of these Proxy Servers. A fully qualified domain name or IP address can be used. Note: Make  
sure that DNS is enabled as stated in the TCP/IP Protocol Configuration topic in the NOS Selection  
section of this guide.  
8. Leave the Port Number set to 8080 (the IANA recognized proxy port) unless you are using a different  
port number. If you are using a different port number, enter it in the available box.  
9. Check the Authentication box if client authentication is required for the Proxy Server.  
10. Enter the Login Name for access to the proxy server. Up to 32 characters can be entered.  
11. Enter the Password for access to the proxy server. Up to 32 characters can be entered.  
12. Click Apply.  
13. Enter the System Administrator user ID and password when prompted and click OK.  
7
 
Parallel Port Configuration  
To view or change the settings of the Device's parallel port, perform the following steps:  
Note: You must have purchased the Parallel (1284) Printing kit and installed the supplied hardware  
before you can configure this port.  
To access Parallel Port Settings at the Device  
1. Press the Log In / Out button on the Control Panel.  
2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default  
"password.")  
3. Press Enter on the touch screen.  
4. Press the Machine Status button on the Control Panel.  
5. Press the Tools tab.  
6. Press Connectivity & Network Setup.  
7. Press Port Settings.  
8. Press the line labeled Parallel on the Port Settings menu.  
9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.  
10. When the Parallel Port selections menu displays, note that you have a choice of setting selections by  
numbered horizontal lines, with the current status of each setting shown. The up and down arrow keys  
provide access to additional selections and return you to the current selections display. The Close  
button in the upper right corner of the screen returns you to the Port Settings menu. After pressing a  
horizontal line selection, to access available settings press the Change Settings button in the lower  
right corner of the touch screen.  
8
   
Port Status (Parallel Port Enablement)  
1. On the Parallel Port selections menu, press the selection line labeled Port Status.  
2. Press the Change Settings button.  
3. On the Parallel Port Status screen, note which of the two buttons is highlighted as the current setting  
for Parallel Port Enablement. The available settings are Enabled or Disabled.  
4. To change settings, press your setting of choice, then click the Save button on the touch screen.  
5. To exit the screen, without making any changes, click the Cancel button on the touch screen.  
Print Mode  
1. On the Parallel Port selections menu, press the selection line labeled Print Mode.  
2. Press the Change Settings button.  
3. On the settings screen, note which one of the displayed buttons is highlighted as the current setting for  
Parallel Print Mode. This setting informs the Controller of the Page Description Language (PDL) being  
used by your print jobs. The available settings are Auto (default), PostScript, HP-GL/2, PCL, and  
TIFF. Auto enables the Controller to automatically detect and select the appropriate PDL.  
4. To change settings, press your selection of choice, then click the Save button on the touch screen.  
5. To exit the screen, without making any changes, click the Cancel button on the touch screen.  
9
   
PJL (Printer Job Language)Setting  
1. On the Parallel Port selections menu, press the selection line labeled PJL.  
2. Press the Change Settings button.  
3. On the settings screen, note which of the two buttons is highlighted as the current setting for Job  
Control Language. This is the setting that enables the Controller's job processing parameters to be  
modified by HP PJL. The available settings are Enabled or Disabled.  
4. To change settings, press your setting of choice, then click the Save button on the touch screen.  
5. To exit the screen, without making any changes, click the Cancel button on the touch screen.  
Auto Eject time (Parallel Port Timeout)  
1. On the Parallel Port selections menu, press the selection line labeled Auto Eject Time.  
2. Press the Change Settings button.  
3. On the settings screen, note the current display in seconds for the Parallel Port Timeout. This is the  
length of time that the Controller will wait for an end of job command before printing the current job. Up  
and down selection arrows are provided for modification of the timeout value in the increments shown.  
4. To change settings, use the up or down selection arrow, then click the Save button on the touch  
screen.  
5. To exit the screen, without making any changes, click the Cancel button on the touch screen.  
10  
   
Bi-Directional Communications  
1. Select the down arrow on the screen to see this setting.  
2. On the Parallel Port selections menu, press the selection line labeled Bi-directional  
communications.  
3. Press the Change Settings button.  
4. On the settings screen, note which of the two buttons is highlighted as the current setting for Bi-  
Directional Communications. The available settings are Enabled or Disabled. To support high speed,  
bi-directional parallel communications, select the Enabled setting.  
5. To change settings, press your setting of choice, then click the Save button on the touch screen.  
6. To exit the screen, without making any changes, click the Cancel button on the touch screen.  
Input to Prime  
1. Select the down arrow on the screen to see this selection.  
2. On the Parallel Port selections menu, press the selection line labeled Input Prime.  
3. On the settings screen, note which of the two buttons is highlighted as the current setting for Parallel  
Input to Prime. The available settings are Enabled or Disabled. In support of bi-directional  
communications, input to prime enables or disables the communication of a control signal over the  
parallel port (which is client (workstation) dependent). When in doubt, select the Enabled setting.  
4. To change settings, press the setting of choice, then click the Save button on the touch screen.  
5. To exit the screen, without making any changes, click the Cancel button on the touch screen.  
11  
   
Exiting the Parallel Port Selections Menu  
To exit the Parallel Port Selections Menu, which returns you to the Port Settings menu, press the  
rectangular Close button in the upper right corner of the touch screen.  
Exiting the Port Settings Menu and returning to the Device's Tools tab screen  
1. To exit the Port Settings menu, returning to the Device's Tools tab screen, press the rectangular Close  
button in the upper right corner of the Ports Menu screen.  
2. Wait several seconds and the Auto Clear service should log you out.  
Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to  
register and enable your new settings.  
12  
   
USB Configuration  
The file folder on the Properties page of Internet Services (the device’s internal web pages) contains a  
folder, labeled Physical Connections.  
To access this folder, enter the IP address of the device in the Address line of your browser and press  
Enter. Click on the Properties tab, then click on the Physical Connections folder.  
The Physical Connections folder contains Ethernet, Parallel Port (if available), and USB (if available) hot  
links. Note that the Parallel Port and USB hot links need an optional kit installed before they can be  
displayed.  
Click on the USB hot link to view or change the Auto Eject Time, which is the length of time the Controller  
will wait for an end of job command before processing the job. Refer to the On-Line Help for assistance in  
configuring the Adobe Communication Protocol (if available).  
13  
 
SNMP Configuration  
SNMP (Simple Network Management Protocol) provides a method to remotely monitor and diagnose  
device performance on the network. Once SNMP has been enabled at the device, SNMP Management  
software, running on a host computer connected to the network, polls the device's agents for operating  
information and responds to traps from the device regarding specific events. Examples of such events  
might be notifications from the device that it is low on toner, or low on paper.  
To view or change the Device's SNMP setting, perform the following steps:  
To access SNMP Settings at the Device  
1. Press the Log In / Out button on the Control Panel.  
2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default  
"password.")  
3. Press Enter on the touch screen.  
4. Press the Machine Status button on the Control Panel.  
5. Press the Tools tab.  
6. Press Connectivity & Network Setup.  
7. Press Port Settings.  
8. When the Port Settings menu displays, press the SNMP selection line.  
9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.  
10. When the SNMP selection menu displays, note that you have only one selection available on a single,  
numbered horizontal line, with the current status of this setting shown. The Close button in the upper  
right corner of the screen returns you to the Port Settings menu. After pressing the selection, to  
access available settings press the Change Settings button in the lower right corner of the touch  
screen.  
14  
   
Port Status (SNMP Enablement)  
1. On the SNMP selection menu, press the selection line labeled Port Status.  
2. Press the Change Settings button.  
3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for SNMP  
Enablement. The available settings are Enabled or Disabled. For SNMP to function, it must be set to  
Enabled.  
4. To change settings, press your setting of choice, then press the Save button.  
5. To exit the screen, without making any changes, press the Cancel button.  
Exiting the SNMP Selection Menu  
To exit the SNMP selection menu, which returns you to the Port Settings menu, press the rectangular  
Close button in the upper right corner of the touch screen.  
Exiting the Port Settings Menu and returning to the Device's Tools tab screen  
6. To exit the Port Settings menu, returning to the Tools tab screen, press the rectangular Close button in  
the upper right corner of the Port Settings menu screen.  
7. Wait several seconds and the Auto Clear service should log you out.  
Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to  
register and enable your new settings.  
15  
     
Configuring SNMP Community Names with Internet Services  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties Tab.  
3. Click the plus symbol (+) to the left of the Connectivity, then the Protocols file folder.  
4. Select SNMP Configuration in the directory tree, and check the Enable box for the version desired.  
5. Click the Edit Properties button and supply the User Name (default of 11111) and Password (default  
of x-admin), if prompted.  
6. Enter a name for the Community Name (Read-Only). This is the password for SNMP GET requests  
from the SNMP Manager to the Agent in the Device.  
7. Enter a name for the Community Name (Read-Write). This is the password for SNMP SET requests  
from the SNMP Manager to the Agent in the Device.  
Caution: If you change the GET and/or SET Community Names, you must also change the names in  
all network applications that are communicating by SNMP with this Device.  
8. Enter a name for the Community Name (Trap Notification). This is the default password for SNMP  
TRAPS sent from the device to the Manager by SNMP.  
9. Optionally enter the System Administrator's name for packet identification purposes.  
10. Select a trap and click Edit in the Trap Notification Settings section.  
11. Select your transport method (IPX or UDP) and fill in the trap destination information for your selected  
method.  
12. Select the event(s) that you wish to report on by checking the applicable box(es).  
13. Click Apply to accept the changes, or Undo to return the settings to their previous values.  
Note: Changes to settings will not be applied until you restart the Device.  
16  
 
Changing the Administrator Password  
There are two Administrator Passwords that control access to the Device's feature settings. One  
password is a numeric password (login ID) that controls access through the Device's Control Panel. The  
second password is an alphanumeric password (pass code) that controls access through the Device's  
Internet Services (embedded HTTP server application residing in the Device).  
To Change the Numeric Password on the Device's Control Panel  
1. Press the Log In / Out button on the Control Panel.  
2. Press the "1" key on the numeric keypad five consecutive times. This is the factory default  
"password."  
3. Press Enter on the touch screen.  
4. Press the Machine Status button on the Control Panel.  
5. Press the Tools tab.  
6. Press the Authentication/Security Settings.  
7. Press System Administrator Settings.  
8. Press System Administrator Login ID.  
9. On the Login ID screen, select the On button.  
Note: If you select the Off button, you cannot access the password setting or password changing  
functions.  
10. Press the keyboard button, and use the displayed keyboard to enter in a new numeric Login ID ranging  
from 1 to 32 characters in length.  
11. Press the Save button.  
12. Press Next, then press the keyboard button.  
13. Use the displayed keyboard to enter in your new numeric Login ID a second time and press Save  
again.  
14. Press Save on the Login ID screen to save the new Login ID.  
15. If necessary, to exit the System Administrator Settings screen, press the rectangular Close button in  
the upper right corner of the screen.  
16. Wait several seconds and the Auto Clear service should log you out.  
17  
   
To Change the Alphanumeric Password used by Internet Services  
Note: If Authentication is enabled, as stated in the Security – Authentication topic in the Options  
section of this guide, you will have to supply the Administrator User Name and Password when first  
accessing Internet Services, rather than supplying these credentials after configuring individual  
features with Internet Services.  
1. Press the Log In / Out button on the Device’s Control Panel.  
2. Press the "1" key on the numeric keypad five consecutive times. This is the factory default  
"password."  
3. Press Enter on the touch screen.  
4. Press the Machine Status button on the Control Panel.  
5. Press the Tools tab.  
6. Press Authentication/Security Settings.  
7. Press System Administrator Settings.  
8. Press System Administrator Passcode.  
9. Press the keyboard button, and use the displayed keyboard to enter in a new alphanumeric password  
ranging from 4 to 12 characters in length.  
10. Press the Save button.  
11. Press the keyboard button, and use the displayed keyboard to enter in your new password a second  
time and press Save again.  
12. Press Save on the Password screen to save the new password.  
13. If necessary, to exit the System Administrator Settings screen, press the rectangular Close button in  
the upper right corner of the screen.  
14. Wait several seconds and the Auto Clear service should log you out.  
18  
 
Setting the Auto Clear Timer  
For security purposes, the Auto Clear service will automatically log the System Administrator out of the  
machine’s Tools tab, after a period of inactivity determined by the Auto Clear timer.  
To set the Auto Clear Timer to a duration of up to 240 seconds, perform the following steps.  
1. Press the Log In / Out button on the Device’s Control Panel.  
2. Press the "1" key on the numeric keypad five consecutive times. This is the factory default  
"password."  
3. Press Enter on the touch screen.  
4. Press the Machine Status button on the Control Panel.  
5. Press the Tools tab.  
6. Press System Settings tab.  
7. Press Common Service Settings.  
8. Press Machine Clock/Timers.  
9. Press Auto Clear, then Change Settings.  
10. Use the displayed control to set the timer duration in a range of 30 to 240 seconds.  
11. Press the Save button.  
12. Press Close to return to the Tools tab screen.  
13. Wait several seconds and the Auto Clear service should log you out.  
19  
 
Add or Remove All Services Screen Buttons  
To Add or Remove All Services Screen Buttons:  
1. Press the [Log In / Out] button to enter System Administration Mode.  
2. Type the administrator password (11111 or current password).  
3. Touch [Enter]  
4. Press the [Machine Status] button on the Control Panel.  
5. Touch the [Tools] tab.  
6. Touch [System Settings].  
7. In the Group column, touch [Common Service Settings].  
8. Touch [Screen / Button Settings].  
9. On the Screen / Button Settings screen, in the Items column, touch [All Services].  
10. Touch [Change Settings].  
11. To add a service screen button:  
a. Touch a [Not Assigned] service button.  
b. Touch the service to be added as a screen button.  
c. Touch [Save].  
The screen refreshes and returns to the All Services screen.  
d. Touch [Save] again.  
The screen refreshes and returns to the Screen / Button Settings screen.  
12. To remove a service screen button:  
a. Touch the service that you want to remove (for instance, Internet Fax).  
b. Touch [Not Assigned].  
c. Touch [Save].  
The screen refreshes and returns to the All Services screen.  
d. Touch [Save] again.  
The screen refreshes and returns to the Screen / Button Settings screen.  
13. Touch [Close].  
14. Touch [Log In/Out] button.  
15. Touch [Logout].  
Rearrange Icons  
You can also use this feature to rearrange the icons. The service listed as #1 will be at the top left of the All  
Services screen, #2 will be to the right of it, and so on.  
20  
   
Smart eSolutions (Meter Assistant and Supplies  
Assistant)  
Select this feature in Internet Services to access and set up automatic billing meter reading and automatic  
machine supplies reporting. Note that this feature may currently be available only in the U.S.A.  
Information Checklist  
Make sure that you have an account on Xerox.com. Add all devices in inventory that you wish to register  
for Automatic Meter Readings to your account. This is supported by Dallas eSupport 888-998-9922.  
TCP/IP and HTTP protocols must be enabled on the device so that the device web browser can be  
accessed (for Device Direct registration, described in this procedure).  
To use the optional Smart eSolutions Windows Client or CentreWare Web, you will need to enable SNMP  
as stated in this guide. For full information on these applications, visit www.xerox.com/smartesolutions.  
At Your Workstation  
1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field  
and press Enter.  
2. Click the Properties tab.  
3. Click the symbol to the left of General Setup.  
4. Click the symbol to the left of Smart eSolutions.  
5. Click Registration.  
6. Click Enable Proxy Server. Note: If your network does not require a Proxy Server, you can skip to  
step 13 below. You will, however, need to have DNS settings enabled (see TCP/IP Protocol  
Configuration in this guide).  
7. Place a check mark in the Use Proxy Server box.  
8. In the Addresses to Bypass Proxy Server box, enter in up to 1024 characters of IP addresses, fully  
qualified host names, or wildcard host names (such as *.eng), separated by semicolons. Functioning  
like the local address exception list in a typical web browser, these addresses will be permitted to  
bypass the Proxy Server.  
9. For the HTTP or HTTPS Server Names, provide a name of up to 255 characters in length for one or  
both of these Proxy Servers. A fully qualified domain name or IP address can be used. Note: Make  
sure that DNS is enabled as stated in the TCP/IP Protocol Configuration topic in the NOS Selection  
section of this guide.  
10. Leave the Port Number set to 8080 (the IANA recognized proxy port) unless you are using a different  
port number.  
11. Click Apply and supply the administrator User Name and Password, if prompted. The default is 11111  
and x-admin.  
12. If necessary to see the list of Registration hot links again, click your browser Back button.  
13. Click Register with Xerox Communication Server to register this device with the Xerox  
Communication Server (Edge Host), which enables the automatic billing meter reading service. After  
registration, the device will poll the Edge Host routinely, and send meter readings only in response to  
requests from the Edge Host.  
21  
 
14. Place a check mark in the Request Registration box and Server Communication box. Note that  
you can now schedule Xerox Communication Server polling time. Make sure to check the server  
communication Enabled box.  
15. Click Apply and supply the administrator User Name and Password, if prompted.  
16. If necessary, use your browser Back button again, then click on Setup E-mail Notification to send  
billing meter (or supplies data) read notifications to the locally designated Administrator.  
17. Enter the e-mail address of the designated Administrator in the box(es) supplied.  
18. Place a check mark in the boxes associated with the type of notifications you wish to have e-mailed.  
19. Click Apply and supply the administrator User Name and Password, if prompted. The default is 11111  
and x-admin.  
20. Click on the Meter Assistant or Supplies Assistant links at any time to see the status of your  
communications.  
22  
Machine Software Upgrades  
To upgrade, you must first obtain the upgrade software and then install it.  
Prepare for the upgrade  
It is important to obtain the correct upgrade file for your machine. Determine the software version you are  
currently running, as follows:  
1. Open your web browser and enter http:// and the TCP/IP address of the machine in the Address or  
Location field, then press [Enter].  
2. Click the [Properties] tab.  
3. Click the [General Setup] folder.  
4. Click [Configuration].  
5. Scroll down to the Software section to see your System Software version. Write down the version  
number. Note whether whether the Controller ROM is listed as Controller ROM or Controller + PS  
ROM. This will determine which file to download from Xerox.com.  
6. Download the software file:  
a. Obtain the new software upgrade file (Controller ROM or Controller + PS ROM) for your machine  
from the www.xerox.com web site, or from your Xerox Customer Support Representative.  
b. Download the upgrade file to a local or network drive.  
You will be able to delete the file after the upgrade procedure.  
c. Extract the .bin file from the .zip archive.  
At your workstation  
1. Verify that the machine is up and running, and is not in PowerSaver mode.  
2. Open your web browser and enter the TCP/IP address of the machine in the Address or Location field,  
then press [Enter].  
3. Click the [Properties] tab.  
4. Click the [Services] folder.  
5. Click the [Machine Software] folder.  
6. In the [Machine Software] folder:  
a. Click [Upgrades]. Click or verify the Enabled check box, then click [Apply].  
b. Click [Manual Upgrade]. Click [Browse] and move through your file system to the new software.  
Click [Install Software] to install the software.  
Note: The Manual Upgrade link provides the ability to upgrade software manually, after enabling  
through the Upgrades link.  
23  
     
NOS Selection  
TCP/IP Protocol Configuration  
To view or change the settings of the Device's TCP/IP Protocol Configuration, perform the following steps:  
To access the TCP/IP Protocol Settings at the Device  
1. Press the Log In / Out button on the Control Panel.  
2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default  
"password.")  
3. Press Enter on the touch screen.  
4. Press the Machine Status button on the Control Panel.  
5. Press the Tools tab.  
6. Press Connectivity & Network Setup.  
7. Press Protocol Settings.  
8. When the Protocol Settings menu displays, note that with the exception of selection one (Ethernet  
Rated Speed), the remaining selections are specific to TCP/IP address settings. Choose your setting  
of interest by pressing the numbered, horizontal selection line on the touch screen. Note that the  
current status of each setting is shown on the applicable line. After pressing a selection line, to access  
available settings press the Change Settings button in the lower right corner of the touch screen.  
24  
     
Ethernet Setting (Ethernet Rated Speed)  
9. On the Protocol Settings menu, press the selection line labeled Ethernet Rated Speed.  
10. Press the Change Settings button.  
11. On the settings screen, note which one of the buttons is highlighted as the current setting for Ethernet  
Speed. The available settings are Auto (10 / 100 Mbps), 100 Mbps (Half or Full Duplex), and 10 Mbps  
(Half or Full Duplex). By default the Ethernet Port Configuration will be set to Auto.  
12. To change settings, press your setting of choice, then press the Save button.  
13. To exit the screen, without making any changes, press the Cancel button.  
TCP/IP – IP Mode  
14. Press the selection line labeled TCP/IP – Mode.  
15. Press Change Settings.  
16. Select the IP Mode best suited to your network environment. Note that your choices include IPv4  
Mode, IPv6 Mode, and Dual Stack. The device supports IPv6 addressing with an automatically-built  
Link Local Address for broadcasting to routers that can supply the network layer configuration  
parameters.  
17. For traditional networks (using an address space of xxx.xxx.xxx.xxx), select IPv4 and press Save.  
18. Note that the machine may reboot.  
IP Address Resolution  
19. On the Protocol Settings menu, press the selection line labeled IPv4 (or other mode) Address  
Resolution.  
20. Press the Change Settings button.  
21. On the settings screen, note which one of the buttons is highlighted as the current setting for the TCP/  
IP Addressing method. The available settings are DHCP, BOOTP, RARP, DHCP/Autonet, and  
STATIC. DHCP/Autonet is the factory default setting.  
22. To change settings, press your selection of choice, then press the Save button.  
23. To exit the screen, without making any changes, press the Cancel button.  
24. Press Close and, if you made any changes, the system will reboot.  
25  
     
IPv4 IP Address  
1. Used for static IP Addressing (with "STATIC" selected as your addressing method), on the Protocol  
Settings menu, press the selection line labeled IPv4 Address. Note that the IP Address may be  
viewed, but not changed, with dynamic addressing enabled.  
2. Press the Change Settings button.  
3. On the settings screen, use the numeric keypad to enter in the appropriate IP Address.  
4. To save settings, press the Save button.  
5. To exit the screen, without making any changes, press the Cancel button.  
IPv4 Subnet Mask  
1. Used for static IP Addressing (with "STATIC" selected as your addressing method), on the Protocol  
Settings menu, press the selection line labeled IPv4 Subnet Mask. Note that the Subnet Mask may  
be viewed, but not changed, with dynamic addressing enabled.  
2. Press the Change Settings button.  
3. On the settings screen, use the numeric keypad to enter in the appropriate Subnet Mask.  
4. To save settings, press the Save button.  
5. To exit the screen, without making any changes, press the Cancel button.  
IPv4 Gateway Address  
1. Used for static IP Addressing (with "STATIC" selected as your addressing method), on the Protocol  
Settings menu, press the selection line labeled IPv4 Gateway Address. Note that the Gateway  
address may be viewed, but not changed, with dynamic addressing enabled.  
2. Press the Change Settings button.  
3. On the settings screen, use the numeric keypad to enter in the appropriate Gateway.  
4. To save settings, press the Save button.  
5. To exit the screen, without making any changes, press the Cancel button.  
26  
     
IPv4 IP Filter (IP Address Restriction)  
1. Use your workstation's web browser to access the Internet Services (web pages) residing on the  
Device to set the IP Address or Addresses to use with this feature BEFORE enabling the feature,  
either here or with Internet Services. This will prevent unintentionally locking yourself out from  
communicating with the Device from your own IP address. For full instructions, refer to the IP  
Filtering (IP Address Restriction) topic in the Internet Services section of this guide.  
2. In the Protocol Settings menu, press the selection line labeled IPv4 IP Filter.  
3. Press the Change Settings button.  
4. On the settings screen, note which of the two buttons is highlighted as the current setting for IP  
Address restriction. The available settings are Enabled or Disabled. Disabled is the factory default  
setting.  
5. To change settings, press your setting of choice, then press the Save button.  
6. To return to the Protocol Settings menu, without making changes, press the Cancel button.  
27  
 
Exiting the Protocol Settings Menu and returning to the Device's Tools tab screen  
1. To exit the Protocol Settings menu, returning to the Tools tab screen, press the rectangular Close  
button in the upper right corner of the Protocol Settings menu screen.  
2. Wait several seconds and the Auto Clear service should log you out.  
Note: If you changed any settings in the Protocol Settings menu, the Device will automatically reboot to  
register and enable your new settings.  
28  
 
TCP/IP LPD Enablement  
To support TCP/IP printing through the workstation's LPR port in the case of Windows XP, the LPD (Line  
Printer Daemon) MUST be enabled at the device.  
To view or change the Device's LPD setting, perform the following steps:  
To access LPD Settings at the Device  
1. Press the rectangular Log In / Out button on the Control Panel.  
2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default  
"password.")  
3. Press Enter on the touch screen.  
4. Press the Machine Status button on the Control Panel.  
5. Press the Tools tab.  
6. Press Connectivity & Network Setup.  
7. Press Port Settings.  
8. When the Port Settings menu displays, press the selection line labeled LPD.  
9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.  
10. When the LPD selections menu displays, note that you have a choice of setting selections by  
numbered horizontal lines, with the current status of each setting shown. The Close button in the  
upper right corner of the screen returns you to the Port Settings menu. After pressing the selection, to  
access available settings press the Change Settings button in the lower right corner of the touch  
screen.  
29  
   
Port Status (LPD Enablement)  
1. On the LPD selections menu, press the selection line labeled Port Status.  
2. Press the Change Settings button.  
3. On the LPD Port Status screen, note which of the two buttons is highlighted as the current setting for  
LPD Enablement. The available settings are Enabled or Disabled. For the LPD to function, it must be  
set to Enabled.  
4. To change settings, press your setting of choice, then press the Save button.  
5. To exit the screen, without making any changes, press the Cancel button.  
LPD Port Number  
1. On the LPD selections menu, press the selection line labeled LPD Port Number.  
2. Press the Change Settings button.  
3. Note the setting of Port 515, which is the recommended, default value. To change the setting, use the  
keypad displayed on screen.  
4. To change settings, press your setting of choice, then press the Save button.  
5. To exit the screen, without making any changes, press the Cancel button.  
LPD Maximum Number of Sessions  
1. Select LPD – Maximum Number of Sessions.  
2. Press Change Settings.  
3. Select a number from 1 to 10.  
4. To change settings, press Save.  
5. To exit, without making changes, press Cancel.  
Exiting the LPD Selections Menu  
To exit the LPD selections menu, which returns you to the Port Settings menu, press the rectangular  
Close button in the upper right corner of the touch screen.  
Exiting the Port Settings Menu and returning to the Device's Tools tab screen  
1. To exit the Port Settings menu, returning to the Device's Tools tab screen, press the rectangular Close  
button in the upper right corner of the Port Settings menu screen.  
2. Wait several seconds and the Auto Clear service should log you out.  
Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to  
register and enable your new settings.  
30  
         
TCP/IP Dynamic Addressing  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties Tab.  
3. Click the plus symbol (+) to the left of the Connectivity, then the Protocols file folder.  
4. Select TCP/IP in the directory tree  
5. Review the available selections as displayed on your screen and explained in the TCP/IP  
Configuration Selection List, below.`  
6. Accept the default Host Name, or type in your own unique Host Name for this Device.  
7. Select DHCP or BOOTP as your method for obtaining an IP Address.  
CAUTION: Changing the IP address for the Device will affect LPR/LPD, FTP, SNMP, and Port 9100  
printing. It will also interrupt the ability to communicate with the device using the Internet Services  
(series of web pages on the Device). When you change the Device's IP Address, make sure to print  
out a Configuration Report (as stated in this guide) so that you have a record of the TCP/IP addresses  
for use with workstations that need to communicate with the Device using TCP/IP.  
Note: When using DHCP, set a reasonably long Lease Time for the IP Address so that the Device can  
be shut down and serviced, when required, without being continuously assigned a new IP Address.  
Note: Upon rebooting, when the system comes up, if it can’t locate a DHCP server on the network it  
will use whatever IP address it was previously configured with.  
8. Determine the method to use to supply the DNS Server IP Addresses (to resolve Host Names with IP  
Addresses).  
9. Determine whether or not Dynamic DNS should be enabled.  
10. Click Apply when done.  
31  
 
TCP/IP Configuration Selection List  
As displayed on your screen, the following selections are available for TCP/IP Configuration.  
IP Mode  
Select the IP Mode that applies to your network environment.  
General  
Host Name. The default entry assures a name that is unique to this device on the network.  
IP Address Resolution. Use this drop-down menu to select the method to use to assign IP  
Addresses. Select STATIC, DHCP, RARP, BOOTP, or DHCP/Autonet.  
Note that with the Autonet option selected, if a Windows 2000 client can’t contact the DHCP  
server, it will assign itself an IP address from the 169.254.0.0 class B address space. This is also  
known as zero configuration, or Bonjour, networking. Make sure to check the Enabled box for Self  
Assigned Address at the bottom of your screen.  
IP Address entry box. To be filled in manually ONLY when Static addressing is selected.  
Subnet Mask entry box. To be filled in manually ONLY when Static addressing is selected.  
Gateway Address entry box. To be filled in manually ONLY when Static addressing is selected.  
Domain Name  
Enter the fully qualified domain name here. For example: xerox.com.  
DNS Configuration  
DHCP Address Resolution check box. If enabled with a check mark, the Device will contact the  
DHCP Server for the IP Addresses of up to three DNS Servers. If unchecked, this information  
must be entered manually.  
Three DNS Address boxes are supplied for the manual entry of DNS Server addresses.  
Dynamic DNS Update Box. If your DNS Server does not support dynamic IP address updates  
there is no need to enable this checkbox. Check the Overwrite box to enable DNS information  
overwriting.  
Generate Domain Search List Automatically. A check box is provided for enabling automatic  
Domain searches.  
Domain Names 1,2,3. Three text boxes are provided for the entry of Domains to search (for  
example, Xerox.com).  
Connection Timeout. An entry box is provided for entering a Timeout for searches of Domains.  
Zero Configuration Networking  
Used with DHCP/Autonet selected from the IP Address Resolution drop-down menu, when this  
box is checked the device will assign itself an IP address from the 169.254.0.0 class B address  
space.  
Note: Changes to TCP/IP settings will not be applied until you restart (reboot) the Device.  
32  
 
IP Filtering (IP Address Restriction)  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties Tab.  
3. Click the plus symbol (+) to the left of the Security file folder.  
4. Select IP Filtering.  
5. In either the IPv4 area or the IPv6 area, complete the following steps.  
Note: IPv4 is the traditional (xxx.xxx.xxx.xxx) address space used with TCP/IP networks.  
a. To allow universal, unrestricted access to the device, clear the Enabled check box.  
b. To restrict access to specific IP Addresses and Subnet Masks:  
•
•
Click the Enabled check box.  
Click Add or Edit to add or edit an IP address from which you intend to accept jobs. Click  
Apply.  
Note: IP filtering will not work until at least one IP address has been added. This prevents  
turning off ALL access to the device.  
•
Click Delete to delete an IP address. Click Apply.  
6. Click Apply when done.  
7. Send a test job.  
33  
 
Configure Port 9100 (Raw Printing)  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Click the plus (+) symbol to the left of the Connectivity, then the Protocols file folder.  
4. Select Port 9100 in the directory tree. (1)  
5. The available selections include:  
TCP Port Number, with a default value of 9100. This value typically does not need to be changed.  
A TBCP Filter checkbox (displayed when PostScript is enabled). Click Help for an explanation of the  
use of this feature.  
Connection Time-out Entry Box.  
6. Enter a Time Out value for jobs being sent to the Device through this Port. This is the length of time  
that the Controller will wait for an end of job command before printing the current job.  
7. Click the Apply button to accept changes, or the Undo button to return settings to their previous  
values. Note: Setting changes are not applied until you restart the Device.  
(1) Note: If Port 9100 is NOT displayed in the Properties Tab directory tree, click the Port Status hot link  
in the Connectivity folder in the tree. In the Port Status table, use your mouse to place a check mark in  
the checkbox on the Port 9100 line. Click the Apply button, then click the Reboot button (always available  
on the Status Tab) to remotely reboot the Device.  
34  
 
Microsoft (NetBIOS over IP) Networks  
Before You Start  
1. Print a Configuration Report as stated in the Network Connectivity section of this guide.  
2. Referring to the report, verify that SMB is enabled. To enable SMB at the Device, if required, follow  
the procedure below.  
3. Referring to the Configuration Report, verify that DNS is enabled. The use of Naming Servers is  
REQUIRED to resolve NetBIOS device names to IP addresses for packet routing over the TCP/IP  
network.  
4. To enable the Device to communicate with the Naming Servers, refer to the instructions supplied in the  
topic "TCP/IP Dynamic Addressing", located in the NOS Selection section of this guide.  
5. When using WINS or DNS, be sure to refer to your Server Operating System documentation for the  
appropriate procedure to use to enable NetBIOS name to IP address resolution on the Server.  
Enabling the SMB Setting at the Device, if required  
1. Press the Log In / Out button on the Control Panel.  
2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default  
"password.")  
3. Press Enter on the touch screen.  
4. Press the Machine Status button on the Control Panel.  
5. Press the Tools tab.  
6. Press Connectivity & Network Setup.  
35  
     
7. Press Port Settings.  
8. When the Port Settings menu displays, press the SMB selection line.  
9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.  
10. When the SMB selection menu displays, note that you have only one setting available on a single,  
numbered horizontal line. Press this selection line.  
11. Press the Change Settings button.  
12. On the SMB Port Status screen, note which of the two buttons is highlighted as the current setting for  
SMB Enablement. The available settings are Enabled or Disabled. To enable SMB at the device,  
select the Enabled setting.  
13. Press the Save button on the touch screen, which returns you to the SMB selection menu. (To exit the  
screen, without making changes, press the Cancel button.)  
14. Exit the SMB selection menu and return to the Port Settings menu by pressing the rectangular Close  
button in the upper right corner of the touch screen.  
15. Exit the Port Settings menu by pressing the rectangular Close button in the upper right corner of the  
Port Settings menu screen.  
16. To exit the Tools tab screen, wait several seconds for the Auto Clear service to log you out.  
36  
Viewing or Configuring the SMB Host Name or WINS Server with Internet Services  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties Tab.  
3. Click the plus symbol (+) to the left of Connectivity, then the Protocols file folder.  
4. Select Microsoft Networking in the directory tree.  
5. The available selections include:  
A drop-down menu for Transport.  
A text box indicating Workgroup name.  
A text box indicating the SMB Host name.  
An entry box for the maximum number of connections allowed, labeled Maximum Connections.  
A TBCP Filter checkbox (displayed when PostScript is enabled). Click Help for an explanation of the  
use of this feature.  
An enabling checkbox for supporting Unicode (supplying the Host name and Workgroup name in  
Unicode characters during SMB transmission).  
An enabling checkbox for Auto Master Mode. When the master browser for the workgroup cannot be  
found, if this box is checked, this host will become the master browser.  
An enabling checkbox for Password Encryption (during SMB transmission).  
A WINS Server configuration section – for using a WINS Server to resolve NetBIOS names (SMB host  
names) to IP addresses.  
6. Select TCP/IP from the Transport menu.  
7. Accept the default value, or enter a value from 3 to 10, for maximum number of connections allowed in  
Maximum Connections.  
8. Accept the Workgroup name shown, or enter in your own workgroup name.  
9. Either accept the default SMB Host Name, which is automatically built by the Device to assure the  
name's uniqueness, or enter in your preferred name. Note that this will be the NetBIOS name that is  
resolved by the Naming Server (DNS or WINS) to an IP Address for the Device.  
10. If using a WINS server, enable the WINS Server Address Resolution check box. When enabled, the  
Device will contact the DHCP Server for the IP Addresses of the Primary and Secondary WINS  
(Windows Internet Naming Service) Servers. Note that two IP Address lines, with entry boxes, are  
provided for manual entry (when DHCP is not selected).  
11. To apply setting changes, click the Apply button, then click the Reboot button to reboot the device.  
To exit without making any changes, click the Undo button.  
37  
 
Note regarding DNS/WINS NetBIOS Name Resolution  
To use the Device's NetBIOS name over the TCP/IP Network, the DNS and WINS Servers MUST be  
configured for NetBIOS name to IP address resolution. Also, make sure that the Device is informed of the  
addresses of the DNS/WINS Servers, using the instructions supplied in the TCP/IP Dynamic Addressing  
and Microsoft (NetBIOS over IP) Networks topics of this guide.  
To Set Up a Workstation to Print Directly to the Device  
Refer to the set up instructions supplied for NetBIOS over IP Peer to Peer Printing in the Print Drivers  
section of this guide.  
38  
   
IPP Configuration  
The Internet Printing Protocol provides a convenient way to print over the Internet or Intranet using the  
device's IP address. To support this type of printing, make sure that Port 9100 is enabled at the device as  
stated in the Note at the bottom of the Configure Port 9100 procedure, in the Internet Services section of  
this guide. Specifically, click the Port Status link in the Connectivity folder on the Properties Tab of Internet  
Services and make sure that the check box on the Port 9100 line is checked. The Internet Printing  
Protocol must also be enabled at the device, and the Internet Print Service must be available and installed  
on the individual workstation's version of Windows. IPP support is already built into Windows 2000 and  
XP. For other desktop operating systems it is available as a download from Microsoft at  
www.microsoft.com. The final step is to install the IPP print driver, which is covered in the Print Drivers  
section of this guide.  
To access IPP Settings at the Device  
1. Press the Log In / Out button on the Control Panel.  
2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default  
"password.")  
3. Press Enter on the touch screen.  
4. Press the Machine Status button on the Control Panel.  
5. Press the Tools tab.  
6. Press Connectivity & Network Setup.  
7. Press Port Settings.  
8. Press the IPP selection line on the Port Settings menu.  
9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.  
10. When the IPP selection menu displays, note that you have two selections available on numbered  
horizontal lines. The first selection is Port Status. The second is IPP – Added Port Number. The  
Close button in the upper right corner of the screen returns you to the Port Settings menu. After  
pressing the horizontal line selection, to access available settings press the Change Settings button in  
the lower right corner of the touch screen.  
39  
   
Port Status (IPP Enablement)  
1. On the IPP selection menu, press the selection line labeled Port Status.  
2. Press the Change Settings button.  
3. On the IPP Port Status screen, note which of the two buttons is highlighted as the current setting for  
IPP Enablement. The available settings are Enabled or Disabled. To print with IPP, this setting must  
be Enabled.  
4. To change settings, press your setting of choice, then press the Save button.  
5. To exit the screen, without making any changes, press the Cancel button.  
IPP – Added Port Number  
Note: If you just enabled the IPP port, the machine may have to reboot before you can view or change  
the Port Number.  
1. On the IPP Selection menu, press the selection line labeled IPP – Added Port Number.  
2. Press the Change Settings button.  
3. Use the displayed keypad to add a Port Number, such as 80 (the displayed default for HTTP).  
4. To save the setting, press Save.  
5. To exit the screen, without making any changes, press Cancel.  
Exiting the IPP Selection Menu  
To exit the IPP selection menu, which returns you to the Port Settings menu, press the rectangular Close  
button in the upper right corner of the touch screen.  
40  
     
Exiting the Port Settings Menu and returning to the Tools tab screen  
1. To exit the Port Settings menu, returning to the Tools tab screen, press the rectangular Close button in  
the upper right corner of the Port Settings menu screen.  
2. Wait several seconds and the Auto Clear service should log you out.  
Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to  
register and enable your new settings.  
Configuring IPP Settings with Internet Services  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties Tab.  
3. Click the plus (+) symbol to the left of Connectivity, then the Protocols file folder.  
4. Select IPP in the directory tree.  
5. The available selections include:  
Port Number, with a default value of 631. This is the port number assigned by IANA (Internet Assigned  
Numbers Authority.  
Additional Port Number Entry box.  
A TBCP Filter checkbox (displayed when PostScript is enabled) Click Help for an explanation of the  
use of this feature..  
Administrator Mode Checkbox. This is disabled by default. Consult the On-Line Help for use of this  
feature.  
DNS Enablement Checkbox.  
Connection Timeout Entry Box.  
6. Verify that the DNS Enablement Checkbox is checked (enabled) by default. If enabled, the DNS  
Server will resolve Host Names to IP Addresses, in support of printing with IPP.  
7. Enter a Time Out value for jobs being sent to the Device through this Port. This is the length of time  
that the Controller will wait for an end of job command before printing the current job.  
8. Click the Apply button to accept changes, or the Undo button to return settings to their previous  
values. Note: Setting changes are not applied until you restart the Device.  
41  
   
EtherTalk (AppleTalk) Configuration  
The EtherTalk Protocol enables workstation to Device communications over the EtherTalk (AppleTalk)  
network.  
To access EtherTalk Settings at the Device  
1. Press the Log In / Out button on the Control Panel.  
2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default  
"password.")  
3. Press Enter on the touch screen.  
4. Press the Machine Status button on the Control Panel.  
5. Press the Tools tab.  
6. Press Connectivity & Network Setup.  
7. Press Port Settings.  
8. Press the EtherTalk selection line on the Port Settings menu.  
9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.  
10. When the EtherTalk selection menu displays, note that you have only one selection available on a  
single, numbered horizontal line, with the current status of this setting shown. The Close button in the  
upper right corner of the screen returns you to the Port Settings menu. After pressing the horizontal  
line selection, to access available settings press the Change Settings button in the lower right corner of  
the touch screen.  
42  
   
Port Status (EtherTalk Enablement)  
1. On the EtherTalk selection menu, press the selection line labeled Port Status.  
2. Press the Change Settings button.  
3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for  
EtherTalk Enablement. The available settings are Enabled or Disabled. To print with EtherTalk, this  
setting must be Enabled.  
4. To change settings, press your setting of choice, then press the Save button.  
5. To exit the screen, without making any changes, press the Cancel button.  
Exiting the EtherTalk Selection Menu  
To exit the EtherTalk selection menu, which returns you to the Port Settings menu, press the rectangular  
Close button in the upper right corner of the touch screen.  
Exiting the Port Settings Menu and returning to the Tools tab screen  
1. To exit the Port Settings menu, returning to the Tools tab screen, press the rectangular Close button in  
the upper right corner of the Port Settings menu screen.  
2. Wait several seconds for the Auto Clear service to log you out.  
Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to  
register and enable your new settings.  
43  
     
Configuring EtherTalk Settings with Internet Services  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties Tab.  
3. Click the plus (+) symbol to the left of Connectivity, then the Protocols file folder.  
4. Select AppleTalk (EtherTalk) in the directory tree.  
Note: If this selection is unavailable, click on the Port Status hot link, check the EtherTalk box, then  
click Apply.  
5. The available selections include:  
Printer Name.  
Zone Name.  
6. Enter the name that you wish to assign to this Printer. This is the name that will appear in the  
Chooser.  
7. Either accept the default zone of * which lets the closest router assign the Device to a zone, or assign  
the Device to a zone (with a 32 character naming limit).  
8. Click the Apply button to accept changes, or the Undo button to return settings to their previous  
values. Note: Setting changes are not applied until you restart (reboot) the Device.  
44  
 
AS400 Printing  
AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT)  
Purpose  
This is the procedure to set up printing to a multifunction device from an AS/400 using the SNMP drivers.  
Assumptions  
This procedure is intended for users familiar with the AS/400 system, especially those experienced with  
printing in an AS/400 environment.  
The AS/400 must run V4R5 of OS/400 so that the SNMP drivers are present (or V4R3/V4R4 with the most  
current PTFs installed).  
The multifunction device must have port 9100 enabled.  
Procedures  
To enable port 9100  
1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field.  
Press [Enter].  
2. Click the [Properties] tab.  
3. Click the symbol to the left of [Connectivity].  
4. Click the symbol to the left of [Protocols].  
5. Select [Raw TCP/IP Printing] in the directory tree.  
6. Ensure the [Enabled] box is checked to enable Raw TCP/IP Printing.  
7. Leave the [TCP Port Number] set to 9100 for Port 1.  
8. Leave the [Bidirectional] and [Maximum Connections] settings at their default values.  
9. Set the [End of Job Timeout] to the number of seconds to wait before processing a job without an End  
Of Job indicator.  
10. Leave the [PDL Switching] Enabled box at its default value.  
11. Click [Apply] to accept the changes, [Undo] to return the settings to their previous values, or [Default  
All] to enter printer defaults for all settings (recommended). NOTE: The settings are not applied until  
you restart the machine.  
12. Click the [Status Tab] link.  
13. Click the [Reboot Machine] button and click [OK] to reboot the machine. The network controller takes  
approximately 5 minutes to reboot and network connectivity will be unavailable during this time.  
To create an SNMP trap  
1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field.  
Press [Enter].  
2. Click the [Properties] tab.  
3. Click the symbol to the left of [Connectivity].  
4. Click the symbol to the left of [Protocols].  
5. Select [SNMP] in the directory tree. You may be prompted for the current tools administrator user  
name and password. The default is [admin] and [1111]. Click [OK].  
6. Check the [Enable] box to enable the protocol.  
7. To edit SNMP properties click [Edit].  
45  
   
8. The default [TRAP Community Name] is SNMP_trap, which you can use without changing. The  
Default TRAP community name is used to specify the default community name for all traps generated  
by this machine.  
9. Click your browser Back button to return to the SNMP Configuration page, then click the [Advanced]  
button.  
10. Click [Add IP Address] in the Trap Destination addresses box.  
11. Enter the multifunction device's IP address and leave all other parameters at their default values.  
12. Click [Apply] to accept the changes.  
13. When finished, click [Apply] to accept the changes.  
To identify the trap  
To identify the trap, create a device description from your terminal's command line.  
1. Select the F-4 key to prompt the CRTDEVPRT command. Enter the following parameters:  
•
•
•
•
Device Description: Xeroxprinter  
Device Class: *lan  
Device Type: 3812  
Device Model: 1  
2. Press Enter to continue, and enter the following parameters:  
•
•
•
•
•
Lan Attachment: *IP  
Port Number: 9100  
Online at IPL: *yes  
Font Identifier: 11  
Form Feed *autocut  
Note: For some versions of AS400, the default may match some of these parameters.  
3. Leave all other parameters at their defaults, press Enter, and enter the following parameters:  
•
•
•
Activation Timer: 170  
Inactivity Timer: *sec15  
Host Print Transform: *yes  
4. Press [Enter] to continue, and enter the following parameter:  
Manufacturer Type and Model: *hp5si  
•
5. Leave the remaining parameters set to their default values and press Enter to continue. Enter the  
following parameters:  
•
•
•
Remote Location: Enter the IP address of the printer.  
User defined options: *IBMSHRCNN  
System driver program: *IBMSNMPDRV  
6. Leave all other options set to the default values and press Enter. A message indicates that you  
created the device Xeroxprinter.  
7. Set the device on and start a print writer. Then place a spool file in the appropriate queue to test the  
printer.  
46  
AS400 Printing using LPR (CRTOUTQ)  
Creating a remote queue (LPR) on the AS400  
At the command line, issue CRTOUTQ and press F4, then F9 for additional parameters. The setup is as  
follows:  
Output queue: queue name  
Library: Library name  
Maximum spooled file size  
Number of pages: *NONE  
Starting time: Time  
Ending time: Time  
Order of files on queue: *FIFO  
Remote system: *INTNETADR  
Remote printer queue: virtual printer name** (queue for WorkCentre should be lp (lower case L and  
P)  
Writers to autostart: 1  
Queue for writer messages: QSYSOPR  
Library: *LIBL  
Connection type: *IP  
Destination type: *OTHER  
Transform SCS to ASCII: *YES  
Manufacturer type and model: *IBM42011 ***SEE NOTE BELOW***  
Workstation customizing object: xxxxxxxx (leave as default)  
Library: xxxxxxxx (leave as default)  
Internet address: xx.xxx.x.xx (IP address of printer)  
VM/MVS class: *SAME  
Forms control Buffer: *SAME  
Destination options: XAIX  
Text description:  
Display any file: *NO  
Job separators: 0  
Operator controlled: *YES  
Data Queue: *NONE  
Library:  
Authority to check: *DTAAUT  
Press <enter> to create. Note that the Workstation Customizing Object is the file that was created in the  
previous step (step 2).  
47  
 
ONLY CHANGE THE PARAMETERS IN BOLD.  
At this point, a spool file (document) should be able to be sent tot he WorkCentre.  
Note: If printing PCL, set this parameter to HPIIID, HP5Si (most of the HP drivers will work) and set  
Workstation customizing object as *none.  
If printing ASCII, set this parameter to *IBM42011 (which is the default).  
48  
 
Print Drivers  
TCP/IP Peer to Peer (LPR or Standard TCP/IP)  
Printing  
Windows 2000 Server\Professional & XP Professional (& Vista) Print Driver  
Installation  
Before you start  
Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD-  
ROMs that came with your Device. They are also typically available for downloading in self-extracting Zip  
file format from the Internet at www.xerox.com.  
Verify that TCP/IP is installed in the workstation  
On the Windows 2000 Desktop, right mouse click the My Network Places icon and select Properties.  
Right mouse click on the Local Area Connection icon and select Properties. On the Windows XP  
desktop, click Start, Control Panel, and double click Network Connections. Right mouse click on the  
Local Area Connection icon and select Properties. Verify that the Internet Protocol (TCP/IP) has been  
loaded. If it has, click on (highlight) this item with your mouse and click the Properties button to verify that  
this workstation is using either a dynamic or static method to obtain a valid TCP/IP address. If the TCP/IP  
protocol is NOT loaded, click the Install… button, then select Protocol as the type of network component  
that you wish to install. Click the Add… button and select Internet Protocol (TCP/IP). With your  
Operating System Installer Disk readily available, click the Have Disk… button and follow any remaining  
instructions. Once the protocol has been installed, you can click on (highlight) the item with your mouse  
and click the Properties button to verify or set up the method being used for TCP/IP addressing.  
Verify that Print Services for Unix is installed in the workstation (see Note below)  
Note: You can skip this step and proceed directly to "Adding the Printer to the Desktop," if you prefer  
printing through the "Standard TCP/IP Port" (Port 9100), rather than through an LPR port.  
1. On the Windows 2000 desktop, from the Start menu, select Settings, Control Panel, then double-  
click Add/Remove Programs. On the Windows XP desktop, click Start, Control Panel, then double  
click Add or Remove Programs.  
2. Select Add/Remove Windows Components. On Windows 2000 Professional you will need to be  
logged in with Administrator rights to perform this function.  
3. Select Other Network File and Print Services and click Details.  
4. Check the box to select Print Services for Unix. Click OK and Next. You will need to supply the  
Operating System Installer disk, when prompted. Close the Add/Remove Programs window.  
49  
       
Add the Printer to the Windows 2000 or Windows XP\Vista Desktop  
1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows  
XP desktop, from Start, select Printers and Faxes. The Vista path is Start\Control Panel\Printer(s).  
2. On Windows 2000 or XP, double-click Add Printer.  
3. When the "Add Printer Wizard" screen displays, click Next.  
4. Select Local Printer and deselect "Automatically detect and install my Plug and Play printer." Click  
Next.  
5. Select Create a new port and choose LPR from the Type drop-down menu. (LPR becomes available  
when Print Services for Unix is installed, as above). Note: If you prefer to print raw data to Port 9100  
on the Printer, you can alternatively choose Standard TCP/IP Port. Click Next.  
6. When prompted, enter the IP address of the printer.  
7. Enter a name for the print queue (such as raw). If you selected the Standard TCP/IP port, you can  
accept the default name provided by Windows. Click Next.  
8. You will be prompted for a print driver. Select Have Disk and browse to the location of your print  
driver.  
9. Select the .INF file, then click Open.  
10. When the "Install from Disk" screen displays, verify that the path and file name are correct and click  
OK.  
11. Select the model that corresponds to your Printer and click Next.  
12. Enter a name for your Printer and select either Yes or No for making this printer your default Windows  
printer. Select Yes if you will be printing primarily to this printer from your Windows applications. Click  
Next.  
13. If the Printer Sharing Screen displays, select "Do not share this printer," unless the Printer is directly  
connected to your workstation and you wish to Share it with other network users. Click Next.  
14. Select Yes to print a test page. Click Next.  
15. Click Finish.  
Configure the Print Driver  
16. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows  
XP desktop, from Start, select Printers and Faxes. The Vista path is Start\Control Panel\Printer(s).  
17. Right click on the Printer's icon and select Properties. Use the available Tabs to set the Printer's job  
processing defaults, including enabling Bi-Directional Communication. Additional settings may be  
accessed by clicking the Printing Preferences button on the General Tab.  
50  
NetBIOS over IP Peer to Peer Printing  
Before You Start  
1. Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the  
CD-ROMs that came with your Device. They are also typically available for downloading in self-  
extracting Zip file format from the Internet at www.xerox.com.  
2. Print a Configuration Report as stated under the Network Connectivity Tab of this guide.  
3. On the Configuration Report, verify that "SMB" is enabled. Also, verify that TCP/IP is enabled as  
one of the supported protocols. Verify that the workgroup's default name is Workgroup, or a valid,  
15 character maximum, workgroup name. Also note the Device's SMB Host Name (which assures  
the uniqueness of the Device's name within the Workgroup). To enable "SMB," if required, follow the  
procedure stated under the Microsoft (NetBIOS over IP) item of the NOS Selection menu, accessed  
from the Network Connectivity Tab of this guide. To modify the name of the Workgroup, or Device's  
name (SMB Host name) within the workgroup, use your workstation's Web browser to access the  
Internet Services (Web Pages) residing in the Device, as described under the Configure SMB menu  
item, under the Internet Services Tab of this guide.  
4. Make sure to configure the DNS/WINS Server(s) for NetBIOS name to IP address resolution. Then  
provide the Device with the addresses of the Servers as stated in the Configure TCP/IP Settings  
procedure of the Internet Services section of this guide.  
51  
   
An Alternate Procedure for Setting up NetBIOS over IP Peer to Peer Printing  
EXPERIENCED SYSTEMS ADMINISTRATORS can use the following procedure:  
1. On Windows 2000 and XP workstations, from the "Properties selection" of the "Local Area  
Connection" icon, verify that the Internet Protocol (TCP/IP) is installed. Select the protocol and click  
Properties. Verify that TCP/IP is configured for use of the DNS Server. Click the Advanced button  
and select the DNS Tab. Verify that the checkbox labeled "Register this connection's addresses in  
DNS" is checked. Select the WINS Tab and verify that the NetBIOS setting is set to either "Use  
NetBIOS Setting from the DHCP Server," or that "NetBIOS is enabled over TCP/IP." Click Cancel  
twice and verify that the Client for Microsoft Networks is installed. Finally, with your Operating  
System Installer Disk readily available, through Add/Remove Programs and Add/Remove Windows  
Components, select Other Network File and Print Services. Click Details, check the box for Print  
Services for Unix, and click OK and Next.  
2. When prompted for the "Name or address of server providing lpd" enter in the Device's SMB Host  
Name as seen on the Device's Configuration Report.  
3. When prompted for a queue name, enter in your preference of an easily-identified name for this  
Printer.  
4. Install the Print driver on your workstation and, when prompted to select a port to print through, select  
the LPR port that you just created.  
5. Print a Test Print to verify successful communications with the printer.  
52  
 
NetBIOS over IP Client/Server Printing  
Before You Start  
1. Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the  
CD-ROMs that came with your Device. They are also typically available for downloading in self-  
extracting Zip file format from the Internet at www.xerox.com.  
2. Print a Configuration Report as stated under the Network Connectivity Tab of this guide.  
3. On the Configuration Report, verify that "SMB" is enabled. Also, verify that TCP/IP is enabled as  
one of the supported protocols. To enable "SMB," if required, follow the procedure stated under the  
Microsoft (NetBIOS over IP) item of the NOS Selection menu, accessed from the Network  
Connectivity Tab of this guide.  
4. The Workstation Print Driver Installation Procedures below ASSUME that you have already Set Up a  
Server to Queue Jobs to the Printer. If you have NOT already set up a Server, for a quick-step set up  
procedure, refer to the instructions supplied under the selection "Microsoft (NetBIOS over IP)," located  
in the NOS Selection menu, under the Network Connectivity Tab of this guide.  
53  
   
Windows 2000 & XP Professional Workstation Print Driver Installation  
Verify that the Correct Protocols and Services are installed in the workstation  
1. Verify that the Internet protocol (TCP/IP) is installed in the Workstation. On the Windows 2000  
Desktop, right mouse click the My Network Places icon and select Properties. Right mouse click on  
the Local Area Connection icon and select Properties. On the Windows XP desktop, click Start,  
Control Panel, and double click Network Connections. Right mouse click on the Local Area  
Connection icon and select Properties. Verify that the Internet Protocol (TCP/IP) has been loaded.  
If it has, click on (highlight) this item with your mouse and click the Properties button to verify that this  
workstation is using either a dynamic or static method to obtain a valid TCP/IP address. Also verify  
that this workstation is using a DNS (or WINS) Server for resolution of the NetBIOS Host name  
(typically the same name as the computer's Internet host name). If the TCP/IP protocol is NOT loaded,  
click the Install… button, then select Protocol as the type of network component that you wish to  
install. Click the Add… button and select Internet Protocol (TCP/IP). With your Operating System  
Installer Disk readily available, click the Have Disk… button and follow any remaining instructions.  
2. Verify that the Client for Microsoft Networks is installed in the Workstation. On the Windows 2000  
Desktop, right mouse click the My Network Places icon and select Properties. Right mouse click on  
the Local Area Connection icon and select Properties. On the Windows XP desktop, click Start,  
Control Panel, and double click Network Connections. Right mouse click on the Local Area  
Connection icon and select Properties. If the Client for Microsoft Networks is NOT loaded, click the  
Install… button, then select Client as the type of network component that you wish to install. Click the  
Add… button and select Client for Microsoft Networks. With your Operating System Installer Disk  
readily available, click the Have Disk… button and follow any remaining instructions.  
54  
   
Add the Printer to the Windows 2000 or Windows XP Desktop  
1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows  
XP desktop, from Start, select Printers and Faxes.  
2. On Windows 2000, double-click Add Printer. On Windows XP, from Printer Tasks, select Add a  
printer.  
3. When the "Add Printer Wizard" displays, click Next.  
4. Select Network Printer and click Next.  
5. In Windows 2000, on the "Locate Your Printer" screen, select the radio button labeled "Type the printer  
name or click next to browse for a printer." Click Next.  
6. In Windows XP, on the "Specify a Printer" screen, select the radio button labeled "Connect to this  
printer (or to browse for a printer, select this option and click Next)." As a shortcut, if you know the  
UNC (Universal Naming Convention) of the Device, enter it in the text box. Click Next.  
7. When the "Browse for Printer" screen displays, wait for the screen to finish loading its list of Shared  
Printers. Note that the displayed format for many of these Shared Printers is the UNC of the Printer  
(for example, \\computer (i.e. Server) name\share (i.e. Printer) name).  
8. On the "Browse for Printer" screen, either click on (select with your mouse) one of the displayed  
Servers or UNCs, or enter into the text box the UNC of your Server and its Shared printer, if you know  
it. Click Next.  
9. When prompted for the driver files, select Have Disk and browse to the location of your print driver.  
10. Select the .INF file then click Open.  
11. When the "Install from Disk" screen displays, verify the path and file name are correct and click OK.  
12. Select the model that corresponds to your Printer and click Next.  
13. Enter a name for your Printer and select either Yes or No for making this printer your default Windows  
printer. Select Yes if you will be printing primarily to this printer from your Windows applications. Click  
Next.  
14. Select Yes to print a test page. Click Next.  
15. Click Finish.  
Configure the Print Driver  
1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows  
XP desktop, from Start, select Printers and Faxes.  
2. Right click on the Printer's icon and select Properties. Use the available Tabs to set the Printer's job  
processing defaults, including enabling Bi-Directional Communication. Additional settings may be  
accessed by clicking the Printing Preferences button on the General Tab.  
55  
   
IPP Printing (Windows 2000\XP\Vista)  
Note: Supported by all Windows 2000, XP, and Vista workstations, IPP (the Internet Printing Protocol)  
enables the convenience of printing over the Internet or Intranet through the creation of an IPP  
network port. This printing "service" is available for other workstation operating systems through  
downloads from the Microsoft web site. Follow the instructions provided by Microsoft, or other trusted  
sources on the Internet, to install the IPP service on operating systems other than Windows 2000 and  
XP.  
Before You Start  
1. Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the  
CD-ROMs that came with your Device. They are also typically available for downloading in self-  
extracting Zip file format from the Internet at www.xerox.com.  
2. Print a Configuration Report as stated under the Network Connectivity Tab of this guide.  
3. On the Report, under the TCP/IP data label, verify that the Device has a valid IP Address, Subnet  
Mask, and Gateway displayed. If it does NOT, assign these addresses to the Device following the  
procedure stated under the TCP/IP Protocol Configuration item of the NOS Selection menu,  
accessed from the Network Connectivity Tab of this guide.  
4. On the Report, verify that Port 9100 is displayed with a Port Status of Enabled. If it is NOT, enable  
Port 9100 as stated in the Note at the bottom of the Configure Port 9100 procedure, under the  
Internet Services Tab of this guide. Specifically, click the Port Status hot link in the Connectivity  
folder on the Properties Tab of Internet Services and make sure that the check box on the Port 9100  
line is checked.  
5. On the Report, verify that IPP is enabled. If it is NOT, enable the protocol following the procedure  
stated under the IPP (Internet Printing Protocol) item of the NOS Selection menu, accessed from the  
Network Connectivity Tab of this guide.  
6. Verify that IPP is using DNS to resolve Host Names to IP Addresses in support of IPP printing.  
Using your workstation's Web browser, enter the TCP/IP Address of the Device in the Address or  
Location field and press Enter. Click the Properties button or Tab. Click the plus (+) symbol to the  
left of Connectivity, then on the Protocols file folder and select IPP in the directory tree. Verify that  
the DNS Enablement Checkbox is checked. If it is NOT checked, check it with your mouse and click  
Apply.  
56  
   
Verify that TCP/IP is installed in the workstation  
On the Windows 2000 Desktop, right mouse click the My Network Places icon and select Properties.  
Right mouse click on the Local Area Connection icon and select Properties. On the Windows XP  
desktop, click Start, Control Panel, and double click Network Connections. Right mouse click on the  
Local Area Connection icon and select Properties. Verify that the Internet Protocol (TCP/IP) has been  
loaded. If it has, click on (highlight) this item with your mouse and click the Properties button to verify that  
this workstation is using either a dynamic or static method to obtain a valid TCP/IP address. If the TCP/IP  
protocol is NOT loaded, click the Install… button, then select Protocol as the type of network component  
that you wish to install. Click the Add… button and select Internet Protocol (TCP/IP). With your  
Operating System Installer Disk readily available, click the Have Disk… button and follow any remaining  
instructions. Once the protocol has been installed, you can click on (highlight) the item with your mouse  
and click the Properties button to verify or set up the method being used for TCP/IP addressing.  
Add the Printer to the Windows 2000, Windows XP, or Vista Desktop  
1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows  
XP desktop, from Start, select Printers and Faxes. The Vista path is Start\Control Panel\Printer(s).  
2. On Windows 2000, double-click Add Printer. On Windows XP, from Printer Tasks, select Add a  
printer.  
3. When the "Add Printer Wizard" displays, click Next.  
4. Select Network Printer and click Next.  
5. To create an IPP printer select Connect to a printer on the Internet…..  
6. Type http:// followed by the printer's fully qualified Domain name or IP address in the URL field. Note  
that you may have to type /ipp after the Printer's name or IP address. The Printer's Name can be  
either the Internet Host Name or the SMB Host Name as shown on the Device's Configuration Report,  
depending on the name resolution used by your network (DNS or WINS).  
7. Click Next.  
8. When prompted for the driver files, select Have Disk and browse to the location of your print driver.  
9. Select the .INF file then click Open.  
10. When the "Install from Disk" screen displays, verify the path and file name are correct and click OK.  
11. Select the model that corresponds to your Printer and click Next.  
12. Enter a name for your Printer and select either Yes or No for making this printer your default Windows  
printer. Select Yes if you will be printing primarily to this printer from your Windows applications. Click  
Next.  
13. Select Yes to print a test page. Click Next.  
14. Click Finish.  
57  
   
Configure the Print Driver  
1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows  
XP desktop, from Start, select Printers and Faxes. The Vista path is Start\Control Panel\Printer(s).  
2. Right click on the Printer's icon and select Properties. Use the available Tabs to set the Printer's job  
processing defaults, including enabling Bi-Directional Communication. Additional settings may be  
accessed by clicking the Printing Preferences button on the General Tab.  
58  
 
EtherTalk (AppleTalk) Peer to Peer Printing  
Before You Start  
1. Obtain the Adobe PostScript Print Driver for your Macintosh (OS 9.x) workstation. Drivers are  
available on one of the CD-ROMs that came with your Device. They are also typically available for  
downloading in self-extracting file format from the Internet at www.xerox.com.  
2. Print a Configuration Report as stated in the Network Connectivity section of this guide.  
3. On the Report, under the EtherTalk data label, verify that the EtherTalk port is enabled, and that the  
Device has been assigned an EtherTalk (Printer) Name and an EtherTalk zone. If one or more of  
these parameters needs to be configured, follow the instructions supplied in the EtherTalk  
(AppleTalk) Configuration topic of the NOS Selection section of this guide.  
Load the Print Driver into your Macintosh workstation  
1. Load the Drivers CD-ROM into your CD drive.  
2. Open the CD and locate the Drivers folder.  
3. Locate and open the Mac folder.  
Installation Instructions for 9.x  
1. Double-click the installer file to install the printer driver on your Macintosh.  
2. Click Continue.  
3. Click Agree or Accept to accept the License Agreement.  
4. Click Install.  
5. Your Mac may need to be restarted. Click Yes to continue.  
6. The driver will install. Select Restart.  
7. Once the Mac has restarted, select Apple, then Chooser.  
8. Select the printer icon, then select the Printer Name which corresponds to the name given to the  
device under the EtherTalk data label on your Configuration Report.  
9. Select Create.  
10. Select the PostScript Printer Description (PPD) that matches your machine model.  
11. Click Select.  
12. Click Setup.  
13. Click Configure.  
14. Select the installed options which correspond to your machine configuration.  
15. Click OK.  
16. Click OK and close the Chooser.  
17. Print a document from an application to verify that the printer is installed correctly.  
59  
       
Installation Instructions for 10.x (OS X)  
1. Double click to open the folder containing the drivers for version 10.x.  
2. Double click to open the [machine model.dmg].  
3. Double click to open the [machine model.pkg] file.  
4. When the Welcome screen displays, click Continue.  
5. Click Continue, then Agree or Accept to accept the License Agreement.  
6. Select the required disk (if necessary) where you want to install the printer. Click Continue.  
7. Click Install.  
8. Click Close, and restart the workstation.  
9. When the workstation has restarted, double click the hard drive icon.  
10. Double click the Applications icon.  
11. Double click the Utilities folder.  
12. Double click Print Center icon.  
13. Double click Add to add a new printer.  
14. Select AppleTalk as your network protocol.  
15. Select the required AppleTalk zone.  
16. Select the printer that you wish to set up.  
17. Select the Printer Model (that is, choose the PPD for your printer).  
18. Click Add.  
19. Print a document from an application to verify that the printer is installed correctly.  
60  
 
Common UNIX Printing System (CUPS)  
Overview  
The Common Unix Printing System (CUPS) was created by Easy Software Products in 1998 as a modern  
replacement for the Berkeley Line Printer Daemon (LPD) and AT&T Line Printer (LP) system designed in  
the 1970's for printing text to line printers.  
Currently available for downloading from a number of sources on the Internet, such as www.cups.org,  
CUPS is offered in both source code and binary distributions.  
Before You Start  
Verify that IPP and Port 9100 are enabled at your device.  
For instructions, refer to the IPP Configuration and Configure Port 9100 topics in the NOS Selection  
section of this guide.  
61  
     
Installing CUPS on the UNIX workstation  
The instructions for installing and building CUPS are contained in the CUPS Software Administrators  
Manual, written and copyrighted by Easy Software Products and available for downloading at  
www.cups.org/documentation.php. An Overview of the Common UNIX Printing System, Version 1.1 by  
Easy Software is also available at this site.  
A case history of the building and installation of CUPS source code on a FreeBSD 4.2 machine, is  
described in the article entitled Using CUPS--the Common UNIX Printing System, by Ralph Krause,  
available at www.cups.org, through the links/documentation/tutorials/BSD Today - Using CUPS selections.  
Directory locations for the CUPS files, as described in this article, are the following:  
Programs were copied to /usr/local/bin and usr/local/sbin.  
Documentation was copied to /usr/local/share/docs/cups.  
A directory called /usr/local/share/cups was created for various CUPS data files.  
The configuration files were copied to /usr/local/etc/cups.  
The binary distribution of CUPS is available in tar format with installation and removal scripts, as well as in  
rpm and dpkg formats for RedHat and Debian versions of Linux. After logging into the workstation as root  
(su) and downloading the appropriate files to the root directory, the CUPS installation process begins as  
follows:  
Tar format:  
After untarring the files, run the installation script with ./cups.install (and press Enter).  
RPM format:  
rpm -e lpr  
rpm -i cups-1.1-linux-M.m.n-intel.rpm (and press Enter).  
Debian format:  
dpkg -i cups-1.1-linux-M.m.n-intel.deb (and press Enter).  
Note: RedHat Linux, versions 7.3 and newer, include CUPS support, so software downloading is  
unnecessary. Also, CUPS is the default printing system used by Mandrake Linux.  
Installing the Xerox PPD on the workstation  
The Xerox PPD for CUPS should be available on one of the CD-ROMs that came with your device and  
available for downloading from the Internet at www.xerox.com.  
From the CD-ROM or from the downloaded Internet file, with root privileges copy the PPD into your cups  
ppd folder on your workstation. If you are unsure of the folder's location, use the Find command to locate  
the ppd's. An example of the location of the ppd.gz files in RedHat 8.1 is /usr/share/cups/model.  
62  
   
Adding the Xerox printer  
1. Use the PS command to make sure that the CUPS daemon is running. The daemon can be restarted  
from Linux using the init.d script that was created when the CUPS RPM was installed. The command  
is > /etc/init.d/cups restart. A similar script or directory entry should have been created in System V  
and BSD. For the example of CUPS built and installed on a FreeBSD 4.2 machine from the source  
code, run cupsd from /usr/local/sbin. (cd /usr/local/sbin cupsd press Enter).  
2. Type http://localhost:631/admin into the address (URL) box of your web browser and press Enter.  
3. For User ID, type root. For the requested password, type the root password.  
4. Click Add Printer and follow the on screen prompts to add the printer to the CUPS printer list.  
Printing with CUPS  
CUPS supports the use of both the System V (lp) and Berkeley (lpr) printing commands.  
Use the -d option with the lp command to print to a specific printer.  
lp -dprinter filename (Enter)  
Use the -P option with the lpr command to print to a specific printer.  
lpr -Pprinter filename (Enter)  
For complete information on CUPS printing capabilities, see the CUPS Software Users Manual available  
from www.cups.org/documentation.php.  
63  
   
Options  
Enabling Options with Software Keys  
Options such as Scanning (E-Mail, Mailbox, Network, Twain), Security (Disk Overwrite, Secure  
Watermark), Internet Fax (iFAX), Server Fax, and Job Based Accounting, require purchase and  
subsequent enabling with a supplied 12 character key before they will work. Software keys are uaually  
included with the kit documentation as a sticker on the manual, or they may be already installed on the  
device as per the purchase agreement.  
Upon receipt of the software key, use the following procedure to enable the associated Option.  
1. Press the Log In / Out button to enter System Administration Mode.  
2. On the keypad enter [11111] or the current password. Touch Enter when finished.  
3. Press the Machine Status button on the Control Panel.  
4. Touch the Tools tab.  
5. Touch Common Service Settings.  
6. Touch Maintenance. Note that you may have to use the scrolling arrow to see this selection.  
7. Touch Software Options and enter the key, using the on-screen keyboard, in the box provided.  
8. Touch Save, then touch Reboot.  
All Services  
Log In / Out  
Machine Status  
64  
   
Hidden Features  
Specialized features are enabled by typing special codes at the device. These are not major options like  
scanning or faxing. They are minor changes, such as changing the durations of built-in timers, that allow  
users to customize the device to their own needs.  
Contact your Xerox representative for further information about hidden features.  
To enable a hidden feature:  
1. Press the Log In / Out button on the Control Panel.  
2. On the keypad enter the code for the hidden feature. The code may be as many as 10 digits long.  
Touch Enter when finished.  
3. Reboot the device.  
When the device reboots, the software will be activated.  
65  
 
Xerox Extensible Interface Program (XEIP)  
Xerox Extensible Interface Platform enables independent software vendors and partners to develop  
customized programs to access directly from the Xerox device. Users can enter their authentication login  
at the device and access a set of features and options designed specifically for their business needs.  
For example, a hospital could customize the device to help better manage patient forms. By touching an  
icon on the display, a healthcare worker could access the hospital's Web-based document management  
system and browse a list of patient forms.  
Users can quickly scan and capture paper documents, preview thumbnails, and add them to frequently  
used document storage locations. For example:  
•
•
A tutor can scan notes directly to a specific course repository for students to access  
A student can scan assessment papers to their course folder for their tutor to mark.  
Xerox Extensible Interface Platform utilizes web-based Xerox Partner solutions including Omtool™,  
Equitrac™ and FreeFlow™ SMARTsend™ to enable users to access document repositories at the device  
display screen.  
Additional resources may be required on the device depending on the solution.  
For further information, contact your Xerox Sales Representative.  
XEIP Setup  
1. At your workstation:  
a. Open your Web browser.  
b. Enter the IP address of the machine in the Address or Location field.  
c. Press [Enter].  
2. To enable the machine for EIP applications:  
a. Click the [Properties] tab.  
b. Click the [Services] folder, the [Custom Services] folder, then the [Custom Services] link.  
c. In the Custom Services area, in the Enabled box, click [Enabled].  
d. Click [Apply].  
3. To enable a digital certificate (if needed):  
a. Click the [Properties] tab.  
b. Click the [Security] folder, then the [Machine Digital Certificate Management] link.  
c. Click the [Create New Self Signed Certificate] button.  
The Machine Digital Certificate Management page refreshes and displays the Self -Signed  
Certificate area.  
d. In the the Self -Signed Certificate area, click [Apply].  
4. To enable SSL:  
a. Click the [Properties] tab.  
b. Click the [Security] folder, then the [SSL/TLS Settings] link.  
c. If prompted, type or enter your System Administrator user name and password.  
•
•
user name (default): 11111  
password ( default): x-admin  
d. In the SSL/TLS Settings area, on the HTTP - SSL / TLS Communication line, click [Enabled].  
66  
   
e. Click [Apply].  
f. If changes were made to the SSL settings you may need to:  
•
•
Reboot the system.  
Close and reopen the client browser.  
5. To enable the ports:  
a. Click the [Properties] tab.  
b. Click the [Connectivity] folder, then Port Settings.  
c. On the SNMP line, click [Enabled].  
d. On the SMB line, click [Enabled].  
e. On the FTP Client line, click [Enabled].  
f. On the SOAP line, click [Enabled].  
g. Click [Apply].  
If changes were made to the SSL settings you may need to reboot the system.  
6. To ensure that IPv4 is enabled by default:  
a. Click the [Properties] tab.  
b. Click the [Connectivity] folder, then the [Protocols] folder.  
c. In the [Protocols] folder, click [TCP/IP].  
d. In the IP Mode area, on the IP Mode line, click or verify IPv4.  
e. If you clicked IPv4, click [Apply].  
EIP applications can now register to the device.  
f. You may need to map buttons to Custom Services at the Local User Interface in order to see the  
new applications.  
67  
Scan to Home  
The Scan to Home option is supported through the Network Scanning service. Essentially, it is a template  
file (.xst) stored locally on the device, but in a different directory than the network scanning templates or  
mailbox folders.  
Users access the Scan to Home template by pressing the [Network Scanning] button on the Services  
screen of the User Interface. The device queries LDAP to acquire the authenticated user’s home directory,  
or appends the authenticated user’s login name to a predefined network home path.  
Ensure that the following items are available and that the preliminary procedures have been performed.  
To prepare for Scan to Home installation  
1. Ensure the machine is fully functioning on the network prior to installation.  
2. Enable the Scan to Home option. For instructions, refer to the Enabling Options with Software Keys  
topic, in the Options section of this guide. Contact your Xerox Sales Representative if you have not  
purchased the Scan to Home option.  
3. Ensure that the TCP/IP and HTTP protocols are configured on the device and fully functional.  
This is required to access CentreWare Internet Services to configure Network Scanning. The Internet  
Services function is accessed through the embedded HTTP server on the machine and allows System  
Administrators to configure scan settings by using an Internet browser.  
4. Enable LDAP authentication on the device as explained in the Authentication section of this guide.  
LDAP is enabled through Internet Services (the embedded HTTP server on the machine) using the  
following path: open your web browser, enter the IP address of the device, select Properties, select  
Security, select Authentication Configuration, and finally, select Remotely on the Network for User  
Credential validation.  
5. Configure the LDAP protocol for the System (or an Authenticated User) to log in to the LDAP server.  
LDAP is configured through Internet Services (the embedded HTTP server on the machine) using the  
following path: open your web browser, enter the IP address of the device, select Properties, select  
Connectivity, select Protocols, and finally, select LDAP. For more information, see Addressing –  
Internal Address Book (LDAP) in the E-mail section of this guide.  
68  
   
Configure Scan to Home  
Note: Scan to Home does not work without Remote Account mode.  
1. At the device, press the [Log In / Out] button to enter System Administration Mode.  
2. On the keypad enter [11111] or the current password. Touch [Enter] when finished.  
3. Press the [Machine Status] button on the Control Panel.  
4. Touch the [Tools] tab.  
5. Touch [Authentication / Security Settings], then [Authentication], then [Login Type]. Select [Login to  
Remote Accounts].  
1. At your workstation, open your Web browser and enter the IP address of the machine in the Address  
or Location field. Press [Enter].  
2. Click the [Properties] tab.  
3. Select [Security].  
4. Select [Remote Authentication Servers].  
5. Select [Authentication System], select LDAP, then click Apply. The device will reboot.  
1. At your workstation, open your Web browser and enter the IP address of the machine in the Address  
or Location field. Press [Enter].  
2. Click the [Properties] tab.  
3. Select [Security].  
4. Select [Authentication Configuration].  
5. In the Login Type box, select [Login to Remote Accounts], then click Apply. The device will reboot.  
1. At your workstation, open your Web browser and enter the IP address of the machine in the Address  
or Location field. Press [Enter].  
2. Click the [Properties] tab.  
3. Select [Services].  
4. Select [Scan to Home].  
5. Select [General].  
6. On the Scan to Home page, in the Status area:  
a. On the Status line, click the enabled box.  
b. In the Friendly Name box, type in a user-recognizable name of up to 127 characters for the  
template that will appear in Template Details on the machine’s User Interface.  
c. On the Determine Home Directory line, ensure that the radio button next to LDAP Query is  
selected.  
The device will query the LDAP server with the user’s authenticated login name and retrieve the  
user’s home directory to set up the template scanning path to that directory.  
7. In the LDAP Mapping for Home Directory area:  
a. To define the LDAP home directory to a name other than homeDirectory, click the [LDAP Mapping  
for Home Directory] link.  
b. To create a scanning subdirectory within the user’s home directory, select [Automatically Create  
Subdirectory] and specify a general name.  
69  
 
Scanning to the Device’s Hard Drive (Mailboxes)  
Before You Start  
It is assumed that you purchased the Scanning option to enable Scanning to the Hard Drive with your  
Device. If you did not, contact your Xerox Representative to purchase this option.  
Refer to the Enabling Options with Software Keys in this section to enable your purchased option on the  
machine with the supplied 12 character key.  
Note: Jobs stored in a mailbox cannot be forwarded or re-routed  
70  
   
Setting Up Mailboxes at the Device  
Note: Scanning to the Device's hard drive requires the set up of individual Mailboxes to receive  
scanned files. Up to 200 Mailboxes can be set up to support this type of scanning. To set up  
Mailboxes, perform the following steps:  
1. Press the Log In / Out button on the Control Panel.  
Note: If you log in as Administrator (11111), all mailboxes are created with the owner as System  
Administrator. However, you do NOT have to login as the Administrator to create a mailbox.  
2. On the keypad enter [11111] or the current password. Touch Enter when finished.  
3. Press the Machine Status button on the Control Panel.  
4. Press the Tools tab.  
5. Press Setup & Calibration.  
6. Press the Create Mailbox button.  
7. When the numbered list of Mailboxes is shown on screen, use the supplied arrow keys to scroll  
through the list to locate an unassigned Mailbox number.  
8. Select an unassigned Mailbox number from the displayed list.  
9. Press the rectangular Create & Delete button in the lower right corner of the Mailbox selection screen.  
10. When the New Mailbox - Password screen displays, use the On and Off buttons on the left-hand side  
of the screen to determine whether or not a password will be required to access the Mailbox. If On is  
selected, use the Device's numeric keypad to enter in a numbered password.  
11. Press the Save button to save your settings. (To exit the screen, without saving settings, press the  
Cancel button.)  
12. When the Mailbox settings screen displays (after assigning a password), note that you have five  
setting selections displayed on five numbered horizontal lines. The available selections include:  
Mailbox Name, Check Password, Delete Documents After Retrieval, Delete Documents with Expire  
Date, and Link Job Flow Sheet to Mailbox.  
13. To assign a name to the Mailbox, press the Mailbox Name selection line.  
71  
 
14. Press the rectangular Change Settings button.  
15. Use the touch screen keyboard to enter in a name for your Mailbox.  
16. When finished entering in a name, press the Save button in the upper right corner of the screen. (To  
exit the screen, without saving changes, press the Cancel button.)  
17. On the Mailbox settings screen, press any other selection lines of interest and use the Change  
Settings button, as previously described, to access and make setting changes. Use the Save button  
to save your changes.  
18. To exit the Mailbox settings screen, press the rectangular Close button in the upper right corner of the  
screen.  
19. To exit the screen that lists all assigned and unassigned Mailboxes, press the rectangular Close  
button in the upper right corner of the screen.  
Configuring Expiration Settings for Stored Documents  
This setting allows the System Administrator to set a document expiration timer to delete documents  
stored in, but not retrieved from, mailboxes.  
1. Press the Log In / Out button on the Control Panel.  
2. On the keypad enter [11111] or the current password. Touch Enter when finished.  
3. From the Tools tab screen, use the arrow control in the Group menu to scroll to Stored Document  
Settings.  
4. Select Mailbox Document Expiration Date and touch Change Settings.  
5. Select On, set the timer controls, and touch Save.  
6. Make any other selections desired, press Change Settings, then press Save.  
7. Press Close to return to the Tools tab screen.  
8. To exit the Tools tab screen, wait several seconds for the Auto Clear service to log you out.  
72  
 
Setting Up Mailboxes with Internet Services  
Note: Scanning to the Device's hard drive requires the set up of individual Mailboxes to receive  
scanned files. Up to 200 Mailboxes can be set up to support this type of scanning. To set up  
Mailboxes, perform the following steps:  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Scan tab.  
3. Select Mailbox in the directory tree.  
4. When the numbered list of Mailboxes is shown, locate an unassigned Mailbox number from the  
displayed list and click the Create button for that Mailbox.  
5. Type in a name for this Mailbox in the Mailbox Name entry box.  
6. Type in a pass code in the Passcode entry box.  
7. Confirm the pass code by retyping it in the Re-enter Passcode box.  
8. Use the drop-down arrow to set Check Passcode to Always (recommended) to secure your mailbox.  
9. Place a checkmark in the Delete Documents after Print or Retrieve box if you wish to delete  
documents from your mailbox after retrieving same.  
10. Place a checkmark in the Delete Documents with Expiration Date box to use this feature in place of,  
or as an augmentation to, Auto Delete.  
11. Click Apply when done.  
73  
 
Scanning to Mailboxes  
Note: Scanning to the Device's hard drive requires the set up of individual Mailboxes to receive  
scanned files. Up to 200 Mailboxes can be set up to support this type of scanning. To learn how to set  
up an individual Mailbox, refer to the Setting Up Mailboxes topics in the Scanning to the Device's Hard  
Drive (Mailboxes) section of this guide, and follow the instructions supplied.  
Note: Jobs stored in a mailbox cannot be forwarded or re-routed  
To scan to a Mailbox, perform these steps:  
1. From the Device's Main screen, press the Scan to Mailbox button.  
2. When the Scan to Mailbox screen displays, a list of Mailboxes will be shown. Use the supplied arrow  
to scroll through the icons to locate your Mailbox.  
3. Select your Mailbox by pressing its selection line on the touch screen.  
4. When the Password screen displays, enter your password (series of numbers) using the Control  
Panel's numeric keypad.  
5. Press the Confirm button on the touch screen.  
6. Use the displayed controls to set up scanning parameters, then place your document in the document  
handler, and press the Control Panel’s large, green Start button.  
7. Press the All Services button to return to the Device’s Main screen.  
74  
   
Retrieving Images from Mailboxes  
1. Images are retrieved from Mailboxes using Internet Services. To access Internet Services from your  
workstation, with your Internet Browser program running, enter the Device's IP Address (as seen on  
the Configuration Report) into the Address or Location field of the browser. Press the Enter key on  
your keyboard.  
2. Click the Scan Tab.  
3. In the Directory Tree, on the left side of the screen, click the Mailbox hot link.  
4. Locate your Mailbox, then click the rectangular, Document List button.  
5. Enter your Passcode when prompted and click Apply.  
6. Use your mouse to place a check mark in the box in front of the file that you wish to retrieve.  
7. After selecting individual retrieval options, click the Retrieve button. Note that you can also specify  
printing options and print the document by clicking the Print Document button.  
8. Click the Save this Link hot link provided on the next screen displayed to begin the image  
downloading process.  
9. Note that after downloading a document, you can delete that document from your Mailbox by  
rechecking the box in front of the file just downloaded and clicking the Delete button.  
75  
 
Installing and Using the Network Scanner Utility  
To retrieve scanned documents directly from the Device's mailbox(es) into an image-editing application  
such as Adobe® Photoshop®, you need to install the Network Scanner Utility (scan driver) on your  
workstation.  
You can additionally install and use an application known as Mailbox Viewer to view and import scanned  
files, without using a client-side image-editing program. For Mailbox Viewer installation instructions, refer  
to instructions contained on the Driver/Network Utility CD ROM that came with the Device.  
Before Installing the Network Scanner Utility  
Before installing the Network Scanner Utility, make sure that your workstation meets the following  
requirements:  
•
You must be running Windows 2000 or XP. Windows 2000 Server/Advanced Server Terminal Service  
is NOT compatible with this feature.  
•
Your workstation must be operating with a i486DX4/100 MHz processor or faster, have 32 MB RAM or  
greater, and have 40 MB or more of free hard drive space (not including space for storing scanned  
data).  
•
•
Your workstation must be connected to a network using the TCP/IP protocol.  
Your image-editing application must be compatible with the TWAIN interface to import scanned data.  
Installing the Network Scanner Utility  
1. Insert the Driver/Network Utility (Windows) CD ROM into your workstation’s ROM drive.  
2. Open Windows Explorer (NOT Internet Explorer), click the drive letter for your CD ROM drive, and  
open Drivers\Scan\Disk1.  
3. Double click Setup.exe and follow the instructions displayed on screen.  
Uninstalling the Network Scanner Utility  
1. From the Windows 2000 desktop, from the Start menu, select Settings, Control Panel, then double  
click Add/Remove programs. On the Windows XP desktop, click Start, Control Panel, then double  
click Add or Remove Programs.  
2. Select Fuji Xerox Network Scanner Utility, then click Add Remove.  
3. Click Yes.  
76  
       
Importing Scanned Data from the Mailbox to an Image-Editing Application  
1. Start a TWAIN-compatible application program, such as Photoshop.  
2. From the File menu, select the command for selecting the scan source (Import/Twain Source, in  
Photoshop).  
3. Select FX Network Scan from the displayed list and click Select.  
4. From the File menu, select the command to import the image from the scanner. In Photoshop, for  
example, this would be Import/Twain.  
5. If the scanner doesn't automatically display on screen allowing its selection with the Select Scanner  
button, perform the next six steps. Otherwise go to step 12 below.  
6. Click Refresh.  
7. Click Options.  
8. Click Change Display in the scanner selection box.  
9. To display scanners on other sub-networks, register them under Scanner Registration.  
10. To learn about other fields in the displayed dialog box, click on Help.  
11. Click OK.  
12. Select the scanner for connection from the displayed list, then click Select Scanner. Note that you  
could also just double click the displayed scanner's name.  
13. Enter the mailbox number and password when prompted.  
14. Click Open Mailbox.  
15. From the displayed document list, select the document you wish to import and click Import.  
77  
 
Importing Scanned Data from the Mailbox using Mailbox Viewer  
1. On your Windows desktop, select Start\Programs\FujiXerox\Network Scanner Utility\Mailbox Viewer.  
2. Select the scanner for connection from the displayed list, then click Select Scanner.  
3. If no items are shown in the list, click Refresh, then Options, then Change Display and register the  
scanner’s IP address and name. Click OK when done.  
4. Enter the mailbox number and password when prompted.  
5. Click Open Mailbox.  
6. From the displayed document list, select the document you wish to import and click Import.  
Changing Network Utility or Mailbox Viewer Settings  
Consult the on-line Help for help in changing any of the settings.  
78  
   
Scan to E-mail  
E-mail Overview  
It is assumed that you purchased the Scanning option to enable Scanning to the E-mail with your  
Device. If you did not, contact your Xerox Representative to purchase this option.  
The machine is capable of exchanging E-mails.  
The following features are available by exchanging E-mails.  
•
•
•
•
•
E-mail  
iFAX  
E-mail Printing  
Mail Notice  
Job Completion Notice  
E-mail  
Scanned documents can be converted into an electronic format and transmitted via E-mail.  
iFAX  
Unlike conventional fax machines which utilize public phone lines, the machine can transmit or receive  
scanned data as e-mail attachments using either corporate networks or the Internet.  
Contents of E-mail are processed according to the settings of [Print iFax Headers and Contents] in  
CentreWare Internet Services.  
E-mail Printing  
E-mail with attachments in either TIFF or PDF format can be sent to the machine from computers.  
Received E-mail will automatically be printed.  
Contents of E-mail are processed according to the settings of [Print Mail Headers and Contents] in  
CentreWare Internet Services.  
Consumables Status Notice  
E-mail containing contents (status of consumables, paper, and replaceable parts, etc.) set in [Mail Notice  
Settings] of CentreWare Internet Services is sent to a specified recipient. You can properly determine  
when to replace toner and drum cartridges by receiving their status periodically.  
It is recommended that you register the address of a network administrator or a shared address.  
Job Completion Notice  
When a computer has submitted a job to the machine, a notification of the job’s completion can be sent by  
E-mail.  
Register the address of a network administrator or a shared address as necessary.  
79  
   
Preparations  
The following items are required in order to use the E-mail feature.  
Item  
Description  
E-mail E-mail iFAX  
via via via  
IFAX IFAX E-mail  
via Direct Printing Notice Completion  
Mail  
Job  
SMTP POP3 SMTP POP 3 (1) via  
SMTP  
TCP/IP  
address  
The TCP/IP  
address for the  
machine.  
O
O
O
O
O
O
O
O
TCP/IP is used  
for e-mail.  
Subnet mask Required when  
the network is  
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
divided into  
subnets.  
Gateway  
address  
Required when  
multiple  
networks are  
connected by  
gateways.  
Administrator Set the E-mail  
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
E-mail  
address  
address for the  
machine  
administrator.  
Machine E-  
Used as a  
mail address sender  
address when  
the machine  
sends E-mail.  
DNS server  
address  
Required when  
the addresses  
for a POP3  
s
s
s
s
s
s
s
s
server and a  
SMTP server  
are set with a  
domain name  
format instead  
of their IP  
addresses.  
SMTP server The machine  
O
O
O
O
–
O
O
O
address  
uses a SMTP  
server to send  
E-mail. The  
SMTP server  
can also be  
used for  
receiving E-  
mail.  
80  
 
Item  
Description  
If an SMTP  
E-mail E-mail iFAX  
via via via  
SMTP POP3 SMTP POP 3 (1) via  
SMTP  
IFAX IFAX E-mail  
via Direct Printing Notice Completion  
Mail  
Job  
SMTP  
s
s
s
s
–
s
s
s
authentication server requires  
user name authentication,  
and password specify the  
authentication  
user name.  
Also specify a  
password as  
required.  
POP3 server If a POP3  
server is used  
to receive E-  
mails, register  
the machine's  
E-mail address  
and a user to  
the POP3  
–
O
–
O
–
s
s
s
server. Also, it  
is necessary to  
set the POP3  
server address  
on the  
machine.  
POP user  
name and  
password  
Set the POP  
receiving user  
address. Also  
specify a  
password as  
required.  
–
O
–
O
–
s
s
s
s
S/MIME  
settings  
Set the S/  
MIME  
s
s
s
s
s
X
X
information.  
O Required setting. s Optional setting. – Not required to set. x Not supported.  
(1) When you use iFAX Direct, select System Settings, Fax Settings, iFAX Operation Control, and then  
select Direct (P2P) under IFAX Communication Pathway.  
Registering an E-mail account  
A mail account for the machine needs to be registered to a mail server.  
Note: For information on mail account registration, refer to your mail server documentation.  
Configuring E-mail Environment  
Enable the E-mail ports and configure the machine E-mail address, TCP/IP environment, and E-mail  
server from the machine.  
Note: The configuration can also be performed using CentreWare Internet Services. For information  
on how to use CentreWare Internet Services, refer to the Internet Services section of this guide.  
81  
   
Installation Procedure  
Installation Overview  
This section describes the configuration procedure to use the E-mail feature on the machine.  
The following two steps are necessary to use the E-mail feature.  
•
Enabling the E-mail ports and setting TCP/IP  
Set the machine to be able to use TCP/IP.  
Configuring the E-mail Environment  
•
Set the items for E-mail on the machine.  
82  
   
Enabling the E-mail Ports and Setting TCP/IP  
First enable the E-mail ports, then set the IP address.  
Note: The configuration can also be performed using CentreWare Internet Services.  
Note: For information on how to use CentreWare Internet Services, refer to the Internet Services  
section of this guide.  
1. Display the System Administrator Menu screen.  
a. Press the Log In/Out button.  
b. Enter the user ID with the numeric keypad or the keyboard displayed on screen, and select Enter.  
Note: The default user ID is “11111”. When using the Authentication feature, a password is required.  
The default password is “x-admin”.  
c. Select the Machine Status button on the Control Panel.  
2. Enable the ports used for E-mail.  
a. Select the Tools tab.  
b. Select Connectivity & Network Setup.  
c. Select Port Settings.  
d. On the Port Settings screen, select Send E-mail and then select Change Settings.  
e. On the Send E-mail screen, select Port Status and select Change Settings.  
f. On the Send E-mail Port Status screen, select Enabled then select Save.  
g. Select Close.  
h. On the Port Settings screen, select Receive E-mail, then select Change Settings.  
i. On the Receive E-mail screen, select Port Status, then Change Settings.  
j. On the Receive E-mail Port Status screen, select Enabled, then select Save and Close.  
k. On the Port Settings screen, select Mail Notice Service, then select Change Settings.  
l. On the Mail Notice Service screen, select Port Status, then Change Settings.  
m. On the Mail Notice Service – Port Status screen, select Enabled, then Save.  
n. Select Close until the Tools tab screen is displayed.  
83  
 
3. Set an IP address.  
If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or  
BOOTP, configure the way to obtain an IP address. If the address cannot be obtained automatically or  
static configuration is preferred, configure an IP address, a subnet mask, and a gateway address as  
stated below.  
a. Select Protocols.  
b. Select IPv4 (or other mode) Address Resolution and then select Change Settings.  
c. Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Static] and then select Save. If  
you select anything other than [Static], proceed to Step 4.  
Note: When using a DHCP server, also configure the DNS, or WINS (Windows Internet Name Service)  
server (WINS for SMB support). To set a DHCP server, use CentreWare Internet Services. For details,  
refer to the Internet Services section of this guide.  
d. On the Protocols screen, select TCP/IP - IP Address and select Change Settings.  
e. Enter the IP address using the numeric keypad.  
Notes:  
Enter address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the range from 0  
to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.  
When you make an entry mistake, press the <C> (Clear) button and enter again.  
When moving to the next value without entering all 3 digits, select [Next].  
f. Select Save.  
g. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway Address using the same process as  
stated above.  
Notes:  
Enter the Gateway address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the  
range from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.  
Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and  
255. However, you cannot use 0 between non-zero values.  
If you do not set the gateway address, enter "0.0.0.0".  
4. Select Close until the Tools tab screen is displayed.  
5. Wait several seconds for the Auto Clear service to log you out.  
6. If you changed any settings, the Device will automatically reboot to register and enable your new  
settings. After the machine is restarted, print out a Configuration Report to confirm that the ports are  
enabled and TCP/IP is correctly configured.  
For information on how to print a Configuration Report, refer to the Configuration Report topic in the  
Network Connectivity section of this guide.  
84  
Configuring the E-mail Environment  
Note: This configuration can also be performed using CentreWare Internet Services.  
For information on how to use CentreWare Internet Services, refer to the Internet Services section of this  
guide.  
1. Display the System Administrator Menu screen.  
a. Press the Log In/Out button.  
b. Enter the user ID with the numeric keypad or the keyboard displayed on screen, and select Enter.  
Note: The default user ID is “11111”. When using the Authentication feature, a password is required.  
The default password is “x-admin”.  
c. Press the Machine Status button on the Control Panel.  
2. Set the E-mail address, host name, and domain name.  
a. Select the Tools tab.  
b. Select Connectivity & Network Setup.  
c. Select Machine E-mail Address/Host Name.  
d. Select E-mail Address and then select Change Settings.  
e. Enter an E-mail address using the displayed keyboard.  
f. Select Save.  
g. Set a host name and a domain name.  
h. Select Close.  
If [SMTP] has been selected for the [Mail Receiving Protocol]  
Aliases cannot be configured. A user can decide an account name (the left side of the @ mark). An  
address (the right side of the@ mark) is a combination of a host name and a domain name.  
Example: [email protected]  
•
•
•
Account name : mymail  
Host name : myhost  
Domain name : example.com  
85  
 
If [POP3] has been selected for the [Mail Receiving Protocol]  
Specify a POP user name to an account name (the left side of the @ mark), and a POP3 receiving  
mail server to an address (the right side of the @ mark). A user can decide an alias such as  
[email protected].  
Example: [email protected]  
Account name : mymail  
3. Set the protocol for receiving E-mail.  
a. From the Connectivity & Network Setup list, select Other Settings.  
b. Select E-mail Receive Protocol and then select Change Settings.  
c. Select either SMTP or POP3 as appropriate for your environment.  
d. Select Save and then press Close.  
If [SMTP] has been selected for the [Mail Receiving Protocol]  
a. From the Connectivity & Network Setup list, select Outgoing/Incoming (i.e. E-mail Send/Receive  
Settings).  
b. Select SMTP Server Settings and then set the following items for the SMTP server.  
[SMTP Server Port Number]  
Enter a value in the range from 1 to 65535. The default is 25.  
If [POP3] has been selected for the [Mail Receiving Protocol]  
a. From the Connectivity & Network Setup list, select Outgoing/Incoming (i.e. E-mail Send/Receive  
Settings).  
b. Select POP3 Server Settings and then set the following items for the POP3 server.  
[POP3 Server Name/Address]  
Enter the POP3 Server Name/IP Address and press Save.  
Note:  
Enter the address in the format “xxx.xxx.xxx.xxx”. The “xxx” should be a numeric value in the range  
from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.  
86  
[POP3 Server Port Number]  
Enter a value in the range from 1 to 65535. The default is 110.  
Note: Do not use the numbers of any other ports.  
[POP3 Server Check Interval]  
Set the interval for checking the e-mail on the POP3 server.  
[POP3 Server Login Name]  
Enter the name to log in to the POP3 server and press Save.  
[POP3 Server Password]  
Enter the same password twice in the [New Password] and [Re-enter Password]. If you do not set  
the password, leave it blank and select Save.  
[POP3 Password Encryption]  
Select On (APOP) to encrypt the password, if desired.  
c. Select Save and then press Close.  
4. Set the protocol for sending E-mail.  
a. From the Connectivity & Network Setup list, select Outgoing/Incoming, then select SMTP Server  
Settings, and set the following items for the SMTP server.  
[SMTP Server Name/Address]  
Enter the SMTP Server Name/IP Address and press Save.  
Note:  
Enter the address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the range  
from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.  
87  
[SMTP Server Port Number]  
Enter a value in the range from 1 to 65535. The default is 25.  
Note: This configuration is not necessary if [SMTP] has been selected for the [Mail Receiving  
Protocol] and has already been configured.  
[E-mail Send Authentication]  
Select one from [Off], [POP before SMTP], or [SMTP AUTH]. Tip: If you are having trouble  
sending E-mail, to see if Authentication is the problem, set this item to Off and set the SMTP  
Server IP Address (above) to a server that does not require authentication.  
Note: If [POP before SMTP] is selected, the POP3 settings must be set.  
[SMTP AUTH Login Name]  
Set this item if [SMTP AUTH] is selected for [E-mail Send Authentication].  
[SMTP AUTH Password]  
Set this item if [SMTP AUTH] is selected for [E-mail Send Authentication]. Enter the same  
password twice in the [New Password] and [Re-enter Password]. If you do not set the password,  
leave it blank and select [Save].  
b. Select Close until the Connectivity & Network Setup list is again displayed.  
88  
5. Setting S/MIME (Security), if desired.  
a. From the Connectivity & Network Setup list, select Security Settings. If the selection is not  
visible, use the scrolling arrow to display it.  
b. Select S/MIME Settings and set the following items.  
Device Certificate - S/MIME  
Link a certificate to the machine. You MUST have an S/MIME certificate on the machine to  
perform encryption. For information on S/MIME certificates, refer to the Configuration of E-mail  
Encryption/Digital Signature topic in the Security section in this guide.  
S/MIME Communication  
Set whether to enable or disable S/MIME Communication when a certificate ID is set.  
Receive Untrusted E-mail  
Set whether to receive untrusted E-mail or not.  
Receive Untrusted iFAX - if available on screen.  
Set whether to receive untrusted iFAX or not.  
Message Digest Algorithm  
Select a message digest algorithm from [SHA1] or [MD5].  
Message Encryption Method  
Select a contents encryption method from [3DES], [RC2-40], [RC2-64], or [RC2-128].  
Digital Signature - Outgoing E-mail  
Set whether to always attach a digital signature to E-mail or to select a digital signature when  
sending E-mail.  
Digital Signature - Outgoing iFAX - if available on screen.  
Set whether to always attach a digital signature to iFAX or to select a digital signature when  
sending iFAX.  
Certificate Auto Store  
Select whether or not to automatically store a S/MIME certificate attached with the E-mail when  
receiving E-mail sent from an address registered in the address book.  
89  
6. Select Close repeatedly until the Tools tab screen is displayed.  
7. Wait several seconds for the Auto Clear service to log you out.  
8. After the machine is restarted, print a Configuration Report to confirm that each item is configured.  
For information on how to print a Configuration Report, refer to the Configuration Report topic in the  
Network Connectivity section of this guide.  
9. Test the E-mail transmission from the machine by pressing the All Services button, then touching the  
on-screen E-mail button, then the New Recipient button. Type in your E-mail address, then press  
Close. Place a document in the document handler and press the large, green, Start button, located  
to the immediate right of the Control Panel’s numeric keypad.  
Note: To set up the address book for use with LDAP (network search), refer to the Configure  
Authentication for LDAP topic in the Security section of this guide.  
90  
Internet Fax (iFAX)  
iFAX Overview  
When the iFAX feature is enabled, the machine can transmit scanned data as an e-mail attachment using  
either corporate networks or the Internet, unlike conventional fax machines which utilize public phone  
lines. Also, the machine can receive e-mails transmitted from other machines which support the iFax  
service. When the machine receives e-mail from an iFAX-compatible machine, the received document is  
printed automatically.  
Note: It is assumed that you purchased the Internet Fax option to enable iFAX with your Device. If you  
did not, contact your Xerox Representative to purchase this option.  
Preparations  
The following describes the necessary conditions to use iFAX on the machine.  
System Requirements for the Machine  
•
•
•
Internet Fax kit  
The machine is connected to the network and communication through TCP/IP is available.  
The environment is prepared for e-mail exchange.  
91  
       
Installation Procedure  
Installation Overview  
The configuration procedure to use the iFAX feature on the machine is comprised of the following steps.  
1. Enable the ports which are used for the iFAX feature, and set an IP address of the machine.  
2. Configure the items for the iFAX feature on the machine.  
Note: Configuration can also be performed using CentreWare Internet Services.  
92  
   
Enabling the E-mail Ports and Setting TCP/IP  
First enable the ports for the e-mail feature, then set the IP address. The procedure for setting the machine  
is as follows.  
First enable the E-mail port, then set the IP address.  
Note: The configuration can also be performed using CentreWare Internet Services.  
For information on how to use CentreWare Internet Services, refer to the Internet Services section of  
this guide.  
1. Display the System Administrator Menu screen.  
a. Press the Log In/Out button.  
b. Enter the user ID with the numeric keypad or the keyboard displayedon screen, and select Enter.  
Note: The default user ID is “11111”. When using the Authentication feature, a password is required.  
The default password is “x-admin”.  
c. Select the Machine Status button on the Control Panel.  
2. Enable the ports which are used for E-mail.  
a. Select the Tools tab.  
a. Select System Settings.  
b. Select Connectivity & Network Setup.  
c. Select Port Settings.  
d. On the Port Settings screen, select Receive E-mail and then select Change Settings.  
e. On the Receive E-Mail screen, select Port Status and select Change Settings.  
f. On the Receive E-Mail Port Status screen, select Enabled, then select Save.  
g. Select Close until the Port Settings screen is displayed.  
h. On the Port Settings screen, select Send E-Mail, and then select Change Settings.  
i. On the Send E-Mail screen, select Port Status and select Change Settings.  
j. On the Send E-Mail Port Status screen, select Enabled then select Save.  
k. Select Close until the Tools tab screen is displayed.  
93  
 
3. Set the IP address.  
If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or  
BOOTP, configure the way to obtain an IP address. If the address cannot be obtained automatically or  
static configuration is preferred, configure an IP address, a subnet mask, and a gateway address as  
stated below.  
a. Select Protocol Settings.  
b. Select IPv4 (or other mode) Address Resolution and then select Change Settings.  
c. Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Static] and then select [Save]. If  
you select anything other than [Static], proceed to Step 4.  
Note: When using a DHCP server, also configure the DNS, or WINS (Windows Internet Name Service)  
server (WINS for SMB support). To set a DHCP server, use CentreWare Internet Services. For details,  
refer to the Internet Services section of this guide.  
d. On the Protocol Settings screen, select TCP/IP - IP Address and select Change Settings.  
e. Enter the IP address using the numeric keypad.  
Notes:  
Enter address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the range from 0  
to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.  
When you make an entry mistake, press the <C> (Clear) button and enter again.  
When moving to the next value without entering all 3 digits, select [Next].  
f. Select Save.  
g. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway Address.  
Notes:  
Enter the Gateway address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the  
range from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.  
Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and  
255. However, you cannot use 0 between non-zero values.  
If you do not set the gateway address, enter "0.0.0.0".  
4. Select Close until the Tools tab screen is displayed.  
5. Wait several seconds for the Auto Clear service to log you out.  
6. If you changed any settings, the Device will automatically reboot to register and enable your new  
settings. After the machine is restarted, print out a Configuration Report to confirm that the ports are  
enabled and TCP/IP is correctly configured.  
For information on how to print a Configuration Report, refer to the Configuration Report topic in the  
Network Connectivity section of this guide.  
94  
Configuring the E-mail Environment  
Note: This configuration can also be performed using CentreWare Internet Services.  
For information on how to use CentreWare Internet Services, refer to the Internet Services section of this  
guide.  
1. Display the System Administrator Menu screen.  
a. Press the Log In/Out button.  
b. Enter the user ID with the numeric keypad or the keyboard displayed on screen, and select Enter.  
Note: The default user ID is “11111”. When using the Authentication feature, a password is required.  
The default password is “x-admin”.  
c. Press the Machine Status button on the Control Panel.  
2. Set the E-mail address, host name, and domain name.  
a. Select the Tools tab.  
b. Select Connectivity & Network Setup.  
c. Select Machine E-mail Address/Host Name.  
d. Select E-mail Address and then select Change Settings.  
e. Enter an E-mail address using the displayed keyboard.  
f. Select Save.  
g. Set a host name and a domain name as above.  
h. Select Close.  
If [SMTP] has been selected for the [Mail Receiving Protocol]  
Aliases cannot be configured. A user can decide an account name (the left side of the @ mark). An  
address (the right side of the@ mark) is a combination of a host name and a domain name.  
Example: [email protected]  
•
•
•
Account name : mymail  
Host name : myhost  
Domain name : example.com  
95  
 
If [POP3] has been selected for the [Mail Receiving Protocol]  
Specify a POP user name to an account name (the left side of the @ mark), and a POP3 receiving  
mail server to an address (the right side of the @ mark). A user can decide an alias such as  
[email protected].  
Example: [email protected]  
Account name : mymail  
3. Set the protocol for receiving E-mail.  
a. From the Connectivity & Network Setup list, select Other Settings.  
b. Select E-mail Receive Protocol and then select Change Settings.  
c. Select either SMTP or POP3 as appropriate for your environment.  
d. Select Save.  
e. Select Close.  
If [SMTP] has been selected for the [Mail Receiving Protocol]  
a. From the Connectivity & Network Setup list, select Outgoing/Incoming (i.e. E-mail Send/Receive  
Settings).  
b. Select SMTP Server Settings and then set the following items for the SMTP server.  
[SMTP Server Port Number]  
Enter a value in the range from 1 to 65535. The default is 25.  
If [POP3] has been selected for the [Mail Receiving Protocol]  
a. From the Connectivity & Network Setup list, select Outgoing/Incoming (i.e. E-mail Send/Receive  
Settings).  
b. Select POP3 Server Settings and then set the following items for the POP3 server.  
[POP3 Server Name/Address]  
Enter the POP3 Server Name/IP Address and press Save.  
Note:  
Enter the address in the format “xxx.xxx.xxx.xxx”. The “xxx” should be a numeric value in the range  
from 0 to 255. However, 224 – 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.  
96  
[POP3 Server Port Number]  
Enter a value in the range from 1 to 65535. The default is 110.  
Note: Do not use the numbers of any other ports.  
[Polling Interval]  
Set the interval for checking the e-mail on the POP3 server.  
[Login Name]  
Enter the name to log in to the POP3 server and press Save.  
[Password]  
Enter the same password twice in the [New Password] and [Re-enter Password]. If you do not set  
the password, leave it blank and select Save.  
[POP3 Password Encryption]  
Select On (APOP) to encrypt the password, if desired.  
c. Select Save.  
d. Select Close.  
97  
4. Set the protocol for sending E-mail.  
a. From the Connectivity & Network Setup list, select Outgoing/Incoming, then select SMTP Server  
Settings, and then set the following items for the SMTP server.  
[SMTP Server Name/Address]  
Enter the SMTP Server Name/IP Address and press Save.  
Note:  
Enter the address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the range  
from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.  
[SMTP Server Port Number]  
Enter a value in the range from 1 to 65535. The default is 25.  
Note: This configuration is not necessary if [SMTP] has been selected for the [Mail Receiving  
Protocol] and has already been configured.  
[E-mail Send Authentication]  
Select one from [Off], [POP before SMTP], or [SMTP AUTH]. Tip: If you are having trouble  
sending E-mail, to see if Authentication is the problem, set this item to Off and set the SMTP  
Server IP Address (above) to a server that does not require authentication.  
Note: If [POP before SMTP] is selected, the POP3 settings must be set.  
[SMTP AUTH Login Name]  
Set this item if [SMTP AUTH] is selected for [E-mail Send Authentication].  
[SMTP AUTH Password]  
Set this item if [SMTP AUTH] is selected for [E-mail Send Authentication]. Enter the same  
password twice in the [New Password] and [Re-enter Password]. If you do not set the password,  
leave it blank and select [Save].  
b. Select Close until the Connectivity & Network Setup list is again displayed.  
98  
5. Setting S/MIME (Security), if desired.  
a. From the Connectivity & Network Setup list, select Security Settings. If the selection is not  
visible, use the scrolling arrow to display it.  
b. Select S/MIME Settings and set the following items:  
Device Certificate - S/MIME  
Link a certificate to the machine. You MUST have an S/MIME certificate on the machine to  
perform encryption. For information on S/MIME certificates, refer to the Configuration of E-mail  
Encryption/Digital Signature topic in the Security section in this guide.  
S/MIME Communication  
Set whether to enable or disable S/MIME Communication when a certificate ID is set.  
Receive Untrusted E-mail  
Set whether to receive untrusted E-mail or not.  
Receive Untrusted iFAX  
Set whether to receive untrusted iFAX or not.  
Message Digest Algorithm  
Select a message digest algorithm from [SHA1] or [MD5].  
Message Encryption Method  
Select a contents encryption method from [3DES], [RC2-40], [RC2-64], or [RC2-128].  
Digital Signature - Outgoing E-mail  
Set whether to always attach a digital signature to E-mail or to select a digital signature when  
sending E-mail.  
Digital Signature - Outgoing iFAX  
Set whether to always attach a digital signature to iFAX or to select a digital signature when  
sending iFAX.  
Certificate Auto Store  
Select whether or not to automatically store a S/MIME certificate attached with the E-mail when  
receiving E-mail sent from an address registered in the address book.  
99  
6. Select Close repeatedly until the Tools tab screen is displayed.  
7. Wait several seconds for the Auto Clear service to log you out.  
8. After the machine is restarted, print a Configuration Report to confirm that each item is configured.  
For information on how to print a Configuration Report, refer to the Configuration Report topic in the  
Network Connectivity section of this guide.  
100  
Testing iFAX  
Send from the Device to another iFAX-capable Machine  
Test the iFAX transmission from the machine.  
1. Press the All Services button, then touch the Internet Fax button to display the Internet Fax screen.  
2. Select New Recipient, then the To button, in the Recipient’s drop-down list.  
3. Enter the destination address, using the displayed keyboard.  
4. Touch the Add button, then touch Close.  
5. Place your document in the document handler and press the Start button located to the immediate  
right of the Control Panel’s numeric keypad.  
6. Check to see if the other machine printed the incoming iFAX.  
Note: To set up the address book for use with LDAP (network search), refer to the Configure  
Authentication for LDAP topic in the Security section of this guide.  
101  
   
Server Fax  
Server Fax Overview  
The Server Fax feature enables you to fax documents without having a telephone line directly connected  
to your multifunction device. This is achieved by sending the documents to a separate, networked fax  
server with its own links to the telephone system.  
It is assumed that you already purchased and enabled the Scanning option. If you did not, contact your  
Xerox Representative to purchase same. A hard disk and network card are required device hardware.  
Their presence can be confirmed by printing a Configuration Report, as stated in the Configuration Report  
topic in the Network Connectivity section of this guide.  
The Server Fax option also needs to be purchased from your Xerox Representative, then enabled on the  
multifunction device using a software key (see Enabling Options with Software Keys in this guide).  
As stated in this section, you will be setting up a network connection to a Xerox-certified, third party fax  
server (server running fax management software) which will receive, store, and redirect incoming  
documents to the server's fax boards, or other destinations determined by fax server software setup.  
Note: The FAX or Internet Fax (iFAX) features and the Server Fax feature are mutually exclusive. If  
Server Fax is enabled, even if the machine is equipped with an internal fax board, scanning to the  
internal FAX will be disabled. While the Server Fax feature is enabled, the iFAX service will also be  
disabled. Also note that Mailbox to FAX (a Job Flow Sheet destination) and Direct Fax (LAN Fax) are  
not supported when Server Fax is enabled. You can use Internet Services, however, to select which  
Fax Service to enable, as described in this section.  
102  
   
Installation Checklist  
Please ensure that the following items are available or have been performed.  
1. Ensure the machine is fully functioning on the network prior to installation.  
2. Enable the purchased Scanning option. For instructions, refer to the Enabling Options with Software  
Keys topic, in the Options section of this guide. Contact your Xerox Sales Representative if you have  
not purchased the Scanning option.  
3. Enable the purchased Server Fax option. For instructions, refer to the Enabling Options with Software  
Keys topic, in the Options section of this guide. Contact your Xerox Sales Representative if you have  
not purchased the Server Fax option.  
4. Verify that Scan to Fax Server is now the currently enabled Fax Service, as follows:  
a. At your workstation, open your Web browser and enter the IP address of the machine in the  
Address or Location field. Press Enter.  
b. Click the Properties tab.  
c. Click on the Services folder.  
d. Click on the Fax folder.  
e. Click the Fax Repository Setup link and verify that Scan to Fax Server is displayed in the  
selection box.  
f. If Scan to Fax is displayed instead, use the selection arrow to select Scan to Fax Server and click  
Apply.  
g. Enter the administrator User Name and Password and click OK. The default is 11111 and x-  
admin.  
103  
 
5. Ensure that the TCP/IP and HTTP protocols are configured on the device and are fully functional. This  
is required to access the multifunction device's CentreWare Internet Services web pages, which can  
be used to configure Server Fax settings from a network-connected workstation.  
To verify that the TCP/IP and HTTP protocols are correctly configured, print a Configuration Report as  
stated in the Configuration Report topic in the Network Connectivity section of this guide.  
To configure TCP/IP, refer to the TCP/IP Configuration topic in the NOS Selection section of this  
guide.  
6. To enable HTTP, refer to the Enable Internet Services (HTTP) topic in the Network Connectivity  
section of this guide.  
7. Ensure that the FTP Client and SMB port are enabled on the device. To verify this, print a  
Configuration Report as stated in the Configuration Report topic in the Network Connectivity section of  
this guide.  
To enable SMB, refer to Enabling the SMB Setting at the Device in the Microsoft (NetBIOS over IP)  
Networks topic of this guide. To enable FTP, use the same SMB enabling procedure, and simply  
choose FTP as the port to enable.  
8. Install and configure the Xerox-certified, third party fax server per the fax management software  
manufacturer's instructions.  
Note: If the fax server will be using TCP/IP to communicate, it is recommended that the server be  
assigned a static IP address.  
104  
Configure a Fax Filing Location (Repository)  
Faxing from the multifunction device to a fax server is very similar to the other methods of faxing available  
to users on the multifunction device. The user simply selects the Fax button from the All Services screen,  
enters a Recipient phone number when prompted, places a document in the document handler, and  
presses Start.  
The scanned document is converted into a TIFF file, and a job log is sent along with the image data to the  
fax server.  
The transferred image resides in a directory on the fax server (commonly known as the fax repository).  
The server monitors the repository for documents to be faxed, and faxes any documents it finds per the  
routing instructions contained in the job log. The System Administrator uses a web browser on any  
networked workstation to access the Internet Services web pages, residing on the device, to configure  
communications with the fax server, and designate the location of the repository on the server.  
Protocols available for use in communicating with the fax server include:  
FTP (File Transfer Protocol): Requires an FTP service running on the fax server.  
SMB (Server Message Block): Available for filing to an environment that supports the SMB protocol.  
SMTP: Follow the basic instructions for enabling the E-mail ports in the Scan to E-mail section of this  
guide. You will need to know the fully qualified domain name of the fax server on your network (e.g.  
SMTP.yournet.net). Also, follow the fax server software manufacturer's instructions to establish fax server  
to email server communications in your network environment.  
105  
 
Configure a Fax Filing Repository using FTP  
Installation Checklist  
1. Ensure that a File Transfer Protocol (FTP) service is running on the fax server where images scanned  
by the machine will be stored. Write down the IP address or Host Name.  
2. Create a user account (login name) and password for the machine on the server. When a document is  
scanned, the machine logs in using the account, transfers the file to the server, and logs out. Write  
down the user account (login name) and password.  
3. Following the fax server software manufacturer's instructions, create a directory (repository) on the  
server (likely within the FTP root) to be used as a scan filing location. Write down the directory name  
and path to same.  
4. If allowed by the fax server software manufacturer, test the FTP connection by logging into the scan  
directory from a remote PC using the user account and password. Create a new folder within the  
directory and then delete the folder. If you cannot perform this function, check the user account  
access rights and FTP service setup. Note that you can also simply wait until you have finished setting  
up device to server communications, as stated in this section, then send a fax to the server to test the  
communications setup.  
106  
   
Enter the Fax Repository Details via Internet Services  
5. At your workstation, open your Web browser and enter the IP address of the machine in the Address  
or Location field. Press Enter.  
6. Click the Properties tab.  
7. Click the Services folder.  
8. Click on the Fax folder.  
9. Click the Fax Repository Setup link.  
10. Select FTP for Protocol.  
11. Enter either an IP Address or Host Name for the fax server in the box or boxes provided.  
12. Enter 21 for Port Number (for FTP).  
13. For Document Path, type in the name of the folder on the server that has been set up to receive device  
scans. Do not use forward slashes.  
14. Supply the Login Name and Password for the machine to log into the fax server.  
15. Re-enter the password in the Retype Password box.  
16. Click Apply.  
17. Enter the administrator User Name and Password and click OK. The default is 11111 and x-admin.  
107  
 
Configure General Settings  
18. Click the Defaults link.  
19. To print a Scan File Transfer Report, select Auto Print On, Auto Print Off, or Print when delivery fails,  
from the drop-down menu. Note that the Transfer Report only shows whether data was sent to the fax  
server. It does not show whether the fax was successfully sent by the fax server.  
20. Check the User Name and Domain Name (Realm) boxes if you want these items to appear on the Job  
Log. The Job Log is filed with the scan job.  
21. Click Apply.  
22. Enter the administrator User Name and Password and click OK. The default is 11111 and x-admin.  
Configure the Fax Server  
23. Configure the fax server so that it is able to monitor the fax repository for incoming documents. Refer  
to the fax management software manufacturer's documentation to complete this task.  
Test Faxing through the Server  
24. Go to the machine and press the All Services button.  
25. Press the Fax button.  
26. Enter a valid fax number.  
27. Place a document in the document handler and press the Start button located to the immediate right of  
the Control Panel's numeric keypad.  
28. Verify that the fax was received by the specified fax machine.  
108  
     
Configure a Fax Filing Repository using SMB  
Installation Checklist  
1. Following the fax server software manufacturer's instructions, create a shared folder on the fax server  
to be used as a scan filing location (repository) for scanned documents. Write down the Share Name  
of the folder and the Computer Name or Server Name.  
2. Create a user account (login name) and password for the machine on the server. Make sure that the  
machine has full access rights to the scan directory. Write down the user account (login name) and  
password.  
3. If allowed by the fax server software manufacturer, test the settings by attempting to connect to the  
shared folder from another PC by logging in with the user account and password. Create a new folder  
within the directory and then delete the folder. If you cannot perform this function check the user  
account access rights and Share setup. Note that you can also simply wait until you have finished  
setting up device to server communications, as stated in this section, then send a fax to the server to  
test the communications setup.  
109  
   
Enter the Fax Repository Details via Internet Services  
4. At your workstation, open your Web browser and enter the IP address of the machine in the Address  
or Location field. Press Enter.  
5. Click the Properties tab.  
6. Click the Services folder.  
7. Click on the Fax folder.  
8. Click on Fax Repository Setup and select SMB for Protocol.  
9. Enter an IP Address or Host (NetBIOS) Name.  
10. Enter 139 for Port Number.  
11. Enter the Share name.  
12. For Document Path, type in the name of the folder on the server that has been set up to receive device  
scans. Do not use back slashes.  
13. Supply the Login Name and Password for the machine to log into the fax server.  
14. Re-enter the password in the Retype Password box.  
15. Click Apply.  
16. Enter the administrator User Name and Password and click OK. The default is 11111 and x-admin.  
110  
 
Configure General Settings  
17. Click the Defaults link.  
18. To print a Scan File Transfer Report, select Auto Print On, Auto Print Off, or Print when delivery fails,  
from the drop-down menu. Note that the Transfer Report only shows whether data was sent to the fax  
server. It does not show whether the fax was successfully sent by the fax server.  
19. Check the User Name and Domain Name (Realm) boxes if you want these items to appear on the Job  
Log. The Job Log is filed with the scan job.  
20. Click Apply.  
21. Enter the administrator User Name and Password and click OK. The default is 11111 and x-admin.  
Configure the Fax Server  
22. Configure the fax server so that it is able to monitor the fax repository for documents. Refer to the fax  
management software manufacturer's documentation to complete this task.  
Test Faxing through the Server  
1. Go to the machine and press the All Services button.  
2. Press the Fax button.  
3. Enter a valid fax number.  
4. Place a document in the document handler and press the Start button located to the immediate right of  
the Control Panel's numeric keypad.  
5. Verify that the fax is received by the specified fax machine.  
111  
     
Configure a Fax Filing Repository using SMTP  
Installation Checklist  
1. Ensure that the TCP/IP protocol is configured on the device and is fully functional. To configure TCP/  
IP, refer to the TCP/IP Configuration topic in the NOS Selection section of this guide.  
2. Follow the basic instructions for enabling the E-mail ports in the Scan to E-mail section of this guide.  
3. Also, in the Scan to E-mail section, follow the instructions for Configuring E-mail Environment to set  
the Machine E-mail Address. This address will then be displayed in the From field of the Fax.  
4. You will need to know the fully qualified domain name of the fax server on your network (e.g.  
SMTP.yournet.net).  
5. Follow the fax server software manufacturer's instructions to create a directory (repository) on the  
server to be used as a scan filing location.  
6. Follow the fax server software manufacturer's instructions to determine what, if any, additional  
protocols or ports need to be enabled at the multifunction device to support SMTP (email) filing with  
the server.  
7. Follow the fax server software manufacturer's instructions to establish fax server to email server  
communications in your network environment.  
112  
   
Enter the Fax Repository Details via Internet Services  
1. At your workstation, open your Web browser and enter the IP address of the machine in the Address  
or Location field. Press Enter.  
2. Click the Properties tab.  
3. Click the Services folder.  
4. Click on the Fax folder.  
5. Click on Fax Repository Setup and select SMTP for Protocol.  
6. In the Domain Name box, enter the fully qualified domain name of the fax server on your network (e.g.  
SMTP.yournet.net).  
7. For E-mail Address Display Format, choose whether to add "FAX=" in front of E-mail addressing. If in  
doubt, select Do not add "FAX=".  
8. Click Apply.  
9. Enter the administrator User Name and Password and click OK. The default is 11111 and x-admin.  
113  
 
Configure General Settings  
10. Click the Defaults link.  
11. To print a Scan File Transfer Report, select Auto Print On, Auto Print Off, or Print when delivery fails,  
from the drop-down menu. Note that the Transfer Report only shows whether data was sent to the fax  
server. It does not show whether the fax was successfully sent by the fax server.  
12. Check the User Name and Domain Name (Realm) boxes if you want these items to appear on the Job  
Log. The Job Log is filed with the scan job.  
13. Click Apply.  
14. Enter the administrator User Name and Password and click OK. The default is 11111 and x-admin.  
Configure the Fax Server  
15. Configure the fax server so that it is able to monitor the fax repository for documents. Refer to the fax  
management software manufacturer's documentation to complete this task.  
Test Faxing through the Server  
1. Go to the machine and press the All Services button.  
2. Press the Fax button.  
3. Enter a valid email address.  
4. Place a document in the document handler and press the Start button located to the immediate right of  
the Control Panel's numeric keypad.  
5. Verify that the email was received by the specified recipient.  
114  
   
Features that can be set in support of Server Fax  
Address Book Setup  
Use of this feature enables Fax users to select recipients by 3 digit numbers. Note that a maximum of 50  
characters can be designated for each destination and that only fax destinations can be used. Also note  
that all Address Book information other than Fax Number, Destination Name, and Index Character will be  
ignored. For example, the Extension/Outside line attribute of address book will be ignored.  
1. Press the Log In / Out button to enter System Administration Mode.  
2. On the keypad enter [11111] or the current password. Touch Enter when finished.  
3. Press the Machine Status button on the Control Panel.  
4. Touch the Tools tab.  
5. Select Setup & Calibration.  
6. Touch Address Book.  
7. Select an available Address Number.  
8. Touch Create/Delete.  
9. Touch Address Type, then touch Change Settings.  
10. Touch Fax, then touch Save.  
Group Send  
This setting supports Group Send (broadcast) Fax transmissions to up to 20 address numbers in a pre-  
designated group.  
Note: When Group Send is designated with Server Fax, the group number retained by the server is  
used instead of the group number retained by the device. You will have to know what group the three  
digit number represents at the server, before selecting its use at the device's control panel.  
115  
     
Fax Mode Settings (Screen Defaults and Fax Defaults such as Delayed Start)  
These settings include Screen Defaults and Fax Defaults.  
Screen Defaults sets the screen displayed at the device's Control Panel when the Fax button is pressed.  
Fax defaults lets you set the parameters for Delayed Start communications. This can be a useful feature  
for saving time-based phone charges. Note that the fax will be immediately sent from the device to the fax  
server repository, however the server will send the fax at the time designated by this feature.  
1. If necessary, press the Log In / Out button and enter [11111] or the current password. Touch Enter,  
then press the Machine Status button on the Control Panel..  
2. Touch the Tools tab, then touch Fax Mode Settings.  
3. Touch Screen Defaults.  
4. Select a Line to enter or change, then touch Change Settings. Touch Save to save any new settings.  
•
Fax Screen Default. Select General Settings or Address Book This will be the Fax service screen  
that users see when they touch the Fax button.  
•
Address Book Default. Leave this setting at the default of 1, or enter an address book (Fax  
mailbox) number to display when the Address Book button is touched by users of the Fax service  
screen. Note that the Fax mailbox needs to be created in advance of this setting.  
5. Touch Close until the Fax Mode Settings selections are again displayed.  
6. Touch Fax Defaults.  
7. Select Delayed Start – Start Time.  
8. Touch Change Settings, make the desired changes, then touch Save.  
9. Touch Close until the Tools tab screen is displayed.  
10. Wait several seconds for the Auto Clear service to log you out.  
Color Mode, Resolution, File Format, and File Name  
Note that when using Server Fax, these features are set to fixed values which cannot be changed. The  
setting for Color Mode is Monochrome. The setting for Resolution is Fine, and the setting for File Format is  
TIFF. In addition, the Server Fax feature also automatically assigns file names.  
116  
   
Fax  
Fax Overview FP  
The optional Fax feature works much the same as a standard facsimile machine. Extra features, covered  
in this section, such as the Address Book, Group Dial, Comments, and the use of Mailboxes, are  
meant to provide additional capabilities in support of the Fax feature.  
Note: It is assumed that you purchased the appropriate 1 or 3 line Fax hardware kit for use with your  
Device. If you did not, contact your Xerox Representative to purchase this option.  
Checking and Setting Critical Fax Parameters  
Refer to the Fax Settings Topic (including Fax Defaults and Fax Control) in this section to determine if  
Fax Defaults and Fax Control parameters are correctly set for your environment.  
Before You Start Fax  
Before starting the setup:  
•
•
You cannot use this machine with a call waiting service.  
A facsimile located close to a main unit of a cordless phone can cause distorted images or interrupted  
transmission. This machine should be installed at least five meters away from the main unit of the  
cordless phone.  
•
If the digital line leased for your company network is multiplexed, facsimile communication may be  
restricted as follows:  
The features using our unique transmission method, such as Recipient Print Sets, Relay Broadcast  
and Remote Mailbox, are not available.  
The transmission speed is limited.  
Super G3 cannot be used.  
Communications modes:  
•
G3 (Auto) - Normal Fax communications. The machine automatically switches modes in the following  
order of priority: Unique SG3 - Unique ECM - Unique G3 - ITU-T SG3 - ITU-T ECM - ITU-TG3  
depending on the capabilities of the remote terminal.  
•
F4800 - Select this mode when transmitting over noisy or bad telephone lines, as can be the case with  
overseas calls.  
Connecting the phone line:  
LINE 1 Connect the fax to a public switched telephone network (PSTN). An external telephone cannot be  
connected.  
TEL An external telephone is connected here.  
LINE 2 (Line 2) Connect to a public line.  
LINE 4 (Line 4) Connect to a public line.  
117  
             
Local Terminal Information Settings  
1. Press the Log In / Out button to enter System Administration Mode.  
2. On the keypad enter [11111] or current password. Touch Enter when finished.  
3. Press the Machine Status button on the Control Panel.  
4. Touch the Tools tab.  
5. Touch Fax Mode Settings.  
6. Touch Local Terminal Information.  
7. Select the items to enter information and touch Change Settings.  
a. Enter in a Local Name, up to 20 characters, then touch Save.  
b. Enter a Company Logo, up to 30 characters, then touch Save.  
c. Enter a Machine Password, up to 20 digits, then touch Save. Note: The password prevents your  
machine from receiving faxes, or being polled by other machines that are not F-Code compatible.  
d. Enter G3 Fax ID, up to 20 digits, then touch Save.  
e. Enter G3 Dial Type, Tone, 10pps, or 20pps, then touch Save.  
f. Enter G3 Line Type, PSTN or PBX, then touch Save.  
8. When complete, touch Close repeatedly until the Tools tab screen is displayed.  
9. Wait several seconds for the Auto Clear service to log you out.  
118  
 
Address Book Setup  
Use of this feature enables Fax users to select recipients by 3 digit numbers, which can be used to support  
speed dialing.  
1. Press the Log In / Out button to enter System Administration Mode.  
2. On the keypad enter [11111] or the current password. Touch Enter when finished.  
3. Touch the Machine Status button on the Control Panel.  
4. Touch the Tools tab.  
5. Select Setup & Calibration.  
6. Touch Address Book.  
7. Select an available Address Number.  
8. Touch Create/Delete.  
9. Touch Address Type, then touch Change Settings.  
10. Touch Fax, then touch Save.  
119  
 
11. Select the items you would like to enter information for and touch Change Settings.  
a. Fax Number, up to 128 characters, then touch Save.  
b. Name, up to 18 characters, then touch Save.  
c. Index, only 1 digit (used for a quick find), then touch Save.  
d. Relay Station setup, On or Off, then touch Save.  
e. Starting Rate, G3 Auto or Forced4800bps, then touch Save.  
f. Resolution, choose one, then touch Save.  
g. Cover Note, On or Off, then touch Save.  
•
If On, select Comment (Recipient Comment) then touch Save.  
h. Maximum Image Size, choose one then touch Save.  
i. Delayed Start, On or Off, then touch Save.  
•
If On, choose Start Time, then touch Save.  
j. Remote Mailbox, On or Off, then touch Save.  
If On, enter Mailbox number, then touch Next, and password if required.  
k. F Code, On or Off, then touch Save.  
•
•
If On, enter F Code and password, then touch Next. Note: F Code is the transmission  
procedure set by the Communications and Information Network Association of Japan. DTMF  
Method: G3 Fax machines that support Manual Send can also make Relay Broadcasts for the  
machine. Refer to the Fax section of the Device’s User Guide for full information.  
l. Relay Broadcast, On or Off (This feature supports transmitting documents through a Relay  
Station. Refer to the Fax section of the Device’s User Guide for full information.)  
•
•
•
If On, enter 2 digit Relay Station ID, touch Enter/Change Recipients.  
Enter Address Number or the Group Number and touch Add.  
Print at Relay Station, On or Off, then Touch Save.  
12. When complete, touch Save to exit the settings screen.  
13. Touch Close to exit the Address Book screen, returning to the Tools tab screen.  
14. To exit the Tools tab screen, if desired, wait several seconds for the Auto Clear service to log you out.  
120  
Group Send Setup  
This setting supports Group Send (broadcast) Fax transmissions to up to 20 address numbers in a pre-  
designated group. Refer to the Group Send topic in the Device’s User Guide for full information. To set up  
a Group, perform the following steps.  
1. Press the Log In / Out button to enter System Administration Mode.  
2. On the keypad enter [11111] or the current password. Touch Enter when finished.  
3. Touch the Machine Status button on the Control Panel.  
4. Touch the Tools tab.  
5. Select Setup & Calibration.  
6. Touch Group Send.  
7. Select a Group number.  
8. Touch Create/Delete.  
9. Use the numeric keypad to enter the three-digit Address Numbers of recipients contained in the  
machine’s Address Book.  
Note: Refer to the Address Book Setup topic in this section to learn how to set up address numbers so  
that they are available for selection here.  
10. Touch Add to this Group to add recipients, one number at a time, to the group.  
11. When complete, touch Save.  
12. Touch Close to return to the Tools tab screen.  
13. To exit the Tools tab screen, if desired, wait several seconds for the Auto Clear service to log you out.  
121  
 
Comments  
This feature can be used to add comments to a Cover Note (Cover Page).  
1. Press the Log In / Out button to enter System Administration Mode.  
2. On the keypad enter [11111] or the current password. Touch Enter when finished.  
3. Touch the Machine Status button on the Control Panel.  
4. Touch the Tools tab.  
5. Select Setup & Calibration.  
6. Touch Comments.  
7. Select a Comment number.  
8. Touch Create/Delete.  
9. Enter a Comment, up to 18 characters, then touch Save.  
10. When complete, touch Close until the Tools tab screen is displayed.  
11. To exit the Tools tab screen, if desired, wait several seconds for the Auto Clear service to log you out.  
122  
 
Create a Mailbox  
The machine has 200 mailboxes available.  
A mailbox must be created before you can use Remote Mailbox or route received documents into  
mailboxes (using the File Destination / Output Destination settings). Mailbox Fax Receive or Private Polling  
documents are stored in the Mailbox. This is also convenient for differentiating between received  
documents and documents to be transmitted (such as by Private Polling).  
1. Press the Log In / Out button to enter System Administration Mode.  
2. On the keypad enter [11111] or the current password. Touch Enter when finished.  
3. Press the Machine Status button on the Control Panel.  
4. Touch the Tools tab.  
5. Select Setup & Calibration.  
6. Touch Mailbox.  
7. Select an unassigned Mailbox number from the displayed list.  
123  
 
8. Touch Create/Delete.  
a. Check Passcode – Select On or Off, then touch Save. Note that it is recommended that you select  
On, then provide a password, to secure access to your Mailbox.  
b. Mailbox Name – Enter a name, then touch Save.  
c. Check Passcode – the selections below are viewable when On is selected.  
•
•
•
Save (Write) - A password is required in selecting a mailbox.  
Print/Delete (Read) - A password is required to print and delete mailbox documents.  
Always (All Operations) - A password is required for both operations described above.  
d. Delete Documents After Retrieval:  
•
•
No - Saves documents in Mailbox.  
Yes - Deletes documents from Mailbox.  
e. Delete Documents with Expiration Date:  
•
•
No – Continues to save documents in Mailbox.  
Yes – Documents will be deleted from Mailbox after expiration date.  
f. Link Job Flow Sheet to Mailbox: Select this option, then touch Change Settings to link a Job Flow  
Sheet to this Mailbox. The Job Flow Sheet routes incoming jobs to other destinations specified on  
the Job Flow Sheet. To create a new Job Flow Sheet, to link to an existing Mailbox, touch Create/  
Change Link. Note: For full information on the use of Job Flow Sheets, refer to Setup and Use  
of Job Flow Sheets with Mailboxes in the Options section of this guide.  
9. When complete, touch Close until the Tools tab screen is displayed.  
10. To exit the Tools tab screen, wait several seconds for the Auto Clear service to log you out.  
124  
File Destination / Output Destination  
Received Fax documents will be routed to the output tray or Mailbox specified by these settings.  
1. Press the Log In / Out button to enter System Administration Mode.  
2. On the keypad enter [11111] or current password. Touch Enter when finished.  
3. Press the Machine Status button on the Control Panel.  
4. Touch the Tools tab.  
5. Touch Fax Mode Settings.  
6. Select File Destination/Output Destination.  
7. Select the Box Selector – Line Setup button.  
8. Touch Change Settings.  
9. Make the appropriate selections and touch Save when done.  
Note: If Box Selector is selected as an Output Destination, when On is selected, you will have to enter  
a mailbox number, then touch Save.  
10. When complete, touch Close until the Tools tab screen is displayed.  
11. Wait several seconds for the Auto Clear service to log you out.  
125  
 
Fax Settings (including Fax Defaults and Fax Control)  
Common Settings: Audio Tones and Reports.  
1. Press the Log In / Out button to enter System Administration Mode.  
2. On the keypad enter [11111] or current password. Touch Enter when finished.  
3. Press the Machine Status button on the Control Panel.  
4. Touch the Tools tab.  
5. Touch Common Service Settings.  
6. Touch Audio Tones.  
•
Select an item to change (Tone, Volume, etc...), touch Change Settings, set the item, and touch  
Save.  
7. Touch Close to return to Common Service Settings selections.  
126  
   
8. Touch Reports.  
Select each item of interest, then touch Change Settings to modify the desired setting. Touch Save  
to save any new settings.  
a. Job History Report - Automatically print every 50 print operations. Default is 0=0ff.  
b. Activity Report - Automatically print every 100 transactions. Select either On or Off.  
c. Transmission Report-Undelivered - Automatically print. Select either On or Off.  
d. Transmission Report-Job Deleted - Automatically print. Select either On or Off.  
e. Mailbox Report - Automatically print. Select either On or Off.  
f. Broadcast/Multi-poll Report - Automatically print. Select either On or Off.  
g. Relay Broadcast Report - Automatically print. Select from the choices below:  
Off  
Send to Relay Station  
Print at Local Station  
Send to Relay, Print at Local  
Note: A Relay Station is another Fax-capable machine to which faxes can be sent. Use of the  
second machine can help to cut down on broadcast Fax phone charges, such as those associated  
with long distance calls.  
h. Scan File Transfer Report  
i. 2 Sided Report - Default is 1 Sided.  
j. Recipient on Activity Report - How many characters from other party is printed on Activity Report.  
Select from the choices below:  
First 40 characters.  
Last 40 characters.  
k. Job Flow Error Report – Automatically print. Select either On or Off.  
9. Touch Close to return to the Tools tab screen.  
127  
Fax Mode Settings (including Fax Defaults and Fax Control)  
These settings include: Screen Defaults, Fax Defaults, Fax Control, File Destination / Output Destination,  
Reduce/Enlarge Presets, Original Size Defaults, and Local Terminal Information.  
For information on File Destination / Output Destination settings and Local Terminal Information  
settings refer to the separate topics, with those names, in this Fax section of this guide.  
Note: Information on Fax Defaults and Fax Control is critical to the operation of the Fax feature and  
should be carefully evaluated to assure that settings are correct for the current working environment.  
1. If necessary, press the Log In / Out button and enter [11111] or the current password. Touch Enter,  
then press the Machine Status button on the Control Panel.  
2. Touch the Tools tab, then touch Fax Mode Settings.  
3. Touch Screen Defaults.  
4. Select a Line to enter or change, then touch Change Settings. Touch Save to save any new settings.  
•
Fax Screen Default. Select General Settings or Address Book This will be the Fax service screen  
that users see when they touch the Fax button.  
•
Address Book Default. Leave this setting at the default of 1, or enter an address book (Fax  
mailbox) number to display when the Address Book button is touched by users of the Fax service  
screen. Note that the Fax mailbox needs to be created in advance of this setting.  
•
Transmission Screen. Select either On or Off.  
5. Touch Close until the Fax Mode Settings selections are again displayed.  
6. Touch Fax Defaults.  
7. Select a Line to enter or change, then touch Change Settings. Touch Save to save any new settings.  
•
•
•
•
•
•
•
Resolution.  
Original Type.  
Lighten/Darken.  
Mixed Size Originals.  
Starting Rate – Select G3 Auto or Forced4800bps.  
Delayed Start – Start Time. This can be a useful feature for saving time-based phone charges.  
Transmission Header Text. Select On or Off. This adds the sender name and phone number to  
faxes.  
•
Confirmation Options. Select On or Off. If set to On a report will print when transmission  
completes successfully.  
•
•
•
Delivery Receipts/Read Receipts.  
IFax Profile.  
Ifax Subject.  
128  
 
8. Touch Close until the Fax Mode Settings selections are again displayed.  
9. Touch Fax Control.  
10. Select the Line to enter or change, then touch Change Settings. Touch Save to save any new  
settings.  
•
•
•
•
•
Re-enter Recipients  
Re-enter Broadcast Recipients  
Re-enter Speed Dial Recipients  
Transmission Header Text – Polling. You can leave this setting at its default value.  
Documents for Polling – Auto Delete. Set as desired to delete documents from Mailboxes after  
polling same.  
•
•
•
•
•
•
•
•
Rotate 90 degrees.  
Sender ID.  
Save Undelivered Faxes.  
Save Deleted Faxes.  
Saved Faxes – Auto Delete.  
Transmission Interval.  
Batch Send.  
Manual Send/Receive Default. Select the default setting for manual Fax operations.  
129  
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Fax Receiving Mode. Leave this setting at Auto Receive for unattended operation.  
Border Limit.  
Auto Reduce on Receipt.  
Tray for Printing Incoming Faxes.  
2 Pages up on Receipt.  
2 Sided Print.  
Edge Erase – Top & Bottom Edges.  
Edge Erase – Left & Right Edges.  
Reduce 8.5x11 Original to A4.  
Pseudo-Photo Gradation Mode  
Box Selector - Line Setup. Enable this setting to enable Fax Mailboxes to receive incoming faxes.  
Memory Full Procedure.  
Maximum Stored Pages.  
Mixed Sized Originals Scanning Mode.  
Mailbox Receive Display (Priorities 1 through 3).  
Direct Fax – To use Direct Fax from the PCL or PostScript driver, make sure this setting is  
Enabled.  
11. When complete, touch Close until the Tools tab screen is displayed.  
12. Wait several seconds for the Auto Clear service to log you out.  
130  
To Configure Fax to Mailbox  
1. Log in at the device.  
2. On the Tools tab, touch System Settings.  
3. In the Group column, touch Fax Service Settings.  
4. Touch System Settings. Under Group, select Fax Service Settings.  
a. Under Features, touch Fax Control.  
•
•
•
•
•
Touch Mailbox Selector Setup.  
Touch Change Settings.  
Touch Enable.  
Touch Save.  
Touch Close.  
b. Under Features, select Fax Received Options.  
•
Touch Mailbox Selector Setup.  
Touch the line you wish to configure.  
Touch Change Settings.  
Touch On.  
•
•
•
•
Enter the mailbox number (use leading zeros).  
Touch Save.  
•
•
Touch Close.  
•
Touch Close.  
5. Log out.  
131  
 
LAN Fax (PCL Drivers)  
You can facsimile documents directly from your PC in the same way you would print a document. This is  
known as the LAN Fax.  
Initial Setup  
Refer to the TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing topic, in the Print Drivers section, and  
add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP/IP Port. After the  
driver has been installed, perform the following steps:  
1. Right mouse click on the Printer’s icon and select Properties.  
2. Click the Options tab, then click the Get Information from Printer button.  
3. The Network Address box should now be displaying the printer’s IP address and a checkmark should  
appear in the Enable Bi-Directional Communication checkbox. Also, the Fax Module listing in the  
Items box should now be displayed as Available.  
Adding a Recipient to a Fax Phonebook  
1. From the File menu of your program, select Print to display the Print dialog.  
2. Check that the correct (PCL) printer is selected, and then click Properties to display the Properties  
dialog.  
3. On the Paper/Output tab, select Fax from the Job Type drop-down menu. The options on the Fax tab  
will now be available for your selection.  
4. Select the necessary settings on the Fax tab.  
5. Click the Fax Phonebook button to select your fax recipient or to enter a new recipient.  
6. If your recipient is not selectable from an existing Phonebook, select New…, select Individual, click  
OK, enter the recipient’s Name and Fax number, and click OK.  
7. Click the Help button for any additional help you might need.  
8. Click Close to close the Fax Phonebook dialog, then click OK.  
Sending the Fax  
1. When the Print dialog is displayed, click OK.  
2. On the Fax Recipient dialog, to send to the previously-entered, new recipient, click Look Up  
Phonebook.  
3. Double click the name of the new individual previously entered (in step 6 above) and click OK.  
Note: Alternatively, you can manually enter in a Name (of up to 30 characters) and a Fax Number.  
4. Click OK, then OK again to send your Fax.  
132  
       
LAN Fax (PostScript Drivers)  
You can facsimile documents directly from your PC in the same way you would print a document. This is  
known as the LAN Fax.  
Initial Setup  
Refer to the TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing topic, in the Print Drivers section, and  
add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP/IP Port. After the  
driver has been installed, perform the following steps:  
1. Right mouse click on the Printer’s icon and select Properties.  
2. Click the Configuration tab, then click the Get Information from Printer button.  
3. The Network Address box should now be displaying the printer’s IP address and a checkmark should  
appear in the Enable Bi-Directional Communication checkbox. Also the Fax Module listing, in the  
Installable Options folder on the Device Settings tab, should now be displayed as Available. If it is  
shown as Not Available, click on the selection and set the Fax Module listing to Available.  
133  
   
Adding a Recipient to a Fax Phonebook  
1. From the File menu of your program, select Print to display the Print dialog.  
2. Check that the correct (PS) printer is selected, and then click Properties to display the Properties  
dialog.  
3. On the Paper/Output tab, select Fax from the Job Type drop-down menu. The options on the Fax tab  
will now be available for your selection.  
4. Select the necessary settings on the Fax tab.  
5. Click the Fax Phonebook button to select your fax recipient or to enter a new recipient.  
6. If your recipient is not selectable from an existing Phonebook, select New…, select Individual, click  
OK, enter the recipient’s Name and Fax number, and click OK.  
7. Click the Help button for any additional help you might need.  
8. Click Close to close the Fax Phonebook dialog, then click OK.  
134  
 
Sending the Fax  
1. When the Print dialog is displayed, click OK.  
2. On the Fax Recipient dialog, to send to the previously-entered, new recipient, click Look Up  
Phonebook.  
3. Double click the name of the new individual previously entered (in step 6 above) and click OK.  
Note: Alternatively, you can manually enter in a Name (of up to 30 characters) and a Fax Number.  
4. Click OK, then OK again to send your Fax.  
Stopping the Fax (when necessary)  
1. Go to the multifunction device and press the Job Status button.  
2. Select the fax job you wish to cancel, in the Current and Pending Jobs list.  
3. Press Cancel to cancel the job.  
135  
   
Scan to PC (FTP/SMB)  
Overview  
This feature is designed to convert scanned data to TIFF, JPEG, or PDF format, and then use the FTP or  
SMB protocol to send the data to a computer (server or workstation) on the network.  
Notes:  
It is assumed that you purchased the Scanning option to enable Scanning to FTP/SMB with your  
Device. If you did not, contact your Xerox Representative to purchase this option.  
For scanning to SMB, make sure that a shared folder is created for saving scanned data on the  
network.  
For scanning to FTP, make sure that the server is running the FTP service and that you have created  
a directory within the FTP root to be used as a scan filing location.  
Requirements for FTP  
When using FTP transmission, one of the following FTP servers, with an account on that server (login  
name and password), is required.  
•
•
•
Microsoft Windows Server 2003  
FTP service of Microsoft Internet Information Server 6.0  
Microsoft Windows 2000 Server, Microsoft Windows 2000 Professional, or Microsoft Windows XP  
FTP service of Microsoft Internet Information Server 3.0 or later  
Mac OS X  
FTP service of Mac OS X 10.1.5/10.2.x/10.3.8/10.3.9/10.4.2  
Refer to the manual provided with the software for how to configure the FTP service.  
Requirements for SMB  
When using SMB transmission, a computer running one of the following Operating Systems, which  
includes a shared folder, is required.  
•
•
•
Microsoft Windows 2000  
Microsoft Windows Server 2003  
Microsoft Windows XP  
136  
       
Installation Procedure  
This section describes the configuration procedure to use the Scan to PC (FTP/SMB) feature on the  
machine.  
The following two steps are necessary to use the Scan to PC (FTP/SMB) feature.  
•
•
Enabling the required ports and Setting TCP/IP  
Enable the FTP port and SMB port on the Device, and then set the machine’s IP address. If you will  
be using SMB on a Microsoft Network, make sure to enable either DNS or WINS as part of the TCP/IP  
configuration. For FTP, make sure that DNS is enabled.  
Preparing an FTP directory or SMB shared folder on the receiving computer (server or workstation).  
Create an FTP directory or SMB shared folder to receive scanned documents over the network.  
137  
 
Enabling Ports and Setting TCP/IP  
To use Scan to PC (FTP/SMB) you need to enable the applicable Ports (SMB or FTP client) on the Device,  
and make sure that an IP address has been set on the machine.  
Note: The configuration can also be performed using CentreWare Internet Services.  
For information on how to use CentreWare Internet Services, refer to the Internet Services section of  
this guide.  
1. Display the System Administrator Menu screen.  
a. Press the Log In/Out button.  
b. Enter the user ID with the numeric keypad or the keyboard displayed on screen, and select Enter.  
Note: The default user ID is “11111”. When using the Authentication feature, a password is required.  
The default password is “x-admin”.  
c. Press the Machine Status button on the Control Panel.  
d. Touch the Tools tab.  
2. When using the SMB protocol, enable the SMB port.  
a. Select Connectivity & Network Setup.  
b. Select Port Settings.  
c. Select SMB and then select Change Settings.  
d. Select Port Status and then select Change Settings.  
e. Select Enabled then select Save.  
f. Select Close until the Port Settings screen is displayed.  
138  
 
3. When using the FTP protocol, enable the FTP client port.  
a. From the Tools tab screen, select Connectivity & Network Setup, then Port Settings.  
b. From the Port Settings screen, select FTP Client and then select Change Settings.  
c. Select Port Status and then select Change Settings.  
d. Select Enabled then select Save.  
e. Select Close repeatedly until the Tools tab screen is displayed.  
4. Set an IP address.  
If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or  
BOOTP, configure the way to obtain an IP address. If the address cannot be obtained automatically, or  
static configuration is preferred, configure an IP address, a subnet mask, and a gateway address as  
follows.  
a. Select Protocol Settings.  
b. Select IPv4 (or other mode) Address Resolution, then select Change Settings.  
c. Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Static], and then select Save. If  
you select anything other than [Static], proceed to Step 5.  
Note: When communicating by TCP/IP make sure to enable the use of a DNS (or WINS for SMB)  
server. This is done using the machine’s Internet Services web pages, displayed by typing the  
machine’s IP address into your web browser (as stated in the TCP/IP Dynamic Addressing Topic of  
this guide).  
d. On the Protocol Settings screen, select TCP/IP – IP Address and then Change Settings.  
e. Enter the IP address using the numeric keypad.  
Note  
Enter the address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the range  
from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.  
f. Select Save.  
g. Configure TCP/IP – Subnet Mask and TCP/IP – Gateway Address using the same process as  
stated above.  
Notes  
Enter the Gateway address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the  
range from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.  
Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and  
255. However, you cannot use 0 between non-zero values.  
If you do not set the gateway address, enter "0.0.0.0".  
139  
5. Select Close until the Tools tab screen is displayed.  
6. Wait several seconds for the Auto Clear service to log you out.  
7. If you changed any settings, the Device will automatically reboot to register and enable your new  
settings. After the machine is restarted, print out a Configuration Report to confirm that the ports are  
enabled and TCP/IP is correctly configured.  
For information on how to print a Configuration Report, refer to the Configuration Report topic in the  
Network Connectivity section of this guide.  
140  
Receiving Computer Configuration  
The following describes the configuration procedure for the receiving computer (server or workstation).  
Using with FTP  
1. Ensure that File Transfer Protocol (FTP) services is running on the server or workstation where  
images scanned by the machine will be stored. Note down the IP address or host name.  
2. Create a user account and password for the machine. When a document is scanned, the machine logs  
in using the account, transfers the file to the server or workstation and logs out. Note down the user  
account and password details.  
3. Create a directory within the FTP root to be used as a scan filing location (repository). Note down the  
directory path.  
4. Test the FTP connection by logging in to the scan directory from a PC with the user account and  
password. Create a new folder within the directory and then delete the folder. If you cannot perform  
this function check the user account access rights and the FTP service setup.  
Using with SMB  
1. Create a shared folder to be used as a scan filing location (repository) for scanned documents. Note  
the Share Name of the folder and the Computer Name or Server Name.  
2. Create a user account and password for the machine with full access rights to the scan directory. Note  
down the user account and password.  
3. Test the settings by attempting to connect to the shared folder from another PC by logging in with the  
user account and password. Create a new folder within the directory and then delete the folder. If you  
cannot perform this function check the user account access rights.  
141  
     
Adding the Receiving Computer’s Address to the Address Book  
To direct your scanned documents to the appropriate receiving computer (server or workstation) you will  
need to add the Receiving Computer’s Address to the machine’s Address Book as follows.  
1. Press the Log In / Out button on the Device’s Control Panel.  
2. On the keypad enter {11111} or current password. Touch Enter when finished.  
3. Press the Machine Status button on the Control Panel.  
4. Touch the Tools tab.  
5. Select Setup & Calibration, then touch Address Book.  
6. Select an available Address Number.  
7. Touch Create/Delete.  
8. Touch Address Type, then touch Change Settings.  
9. Select Server as the address type, and select Save.  
10. Select each item to be set, and select Change Settings. When each setting is complete, select Save.  
11. Select Transfer Protocol from the Configuration Report and select FTP or SMB or SMB (UNC  
format).  
12. When FTP or SMB is selected, touch Server Name/IP Address on the Configuration Report and enter  
the Host name or IP Address of the computer (server or workstation) designated to receive scanned  
files. When entering a Host name, use the fully qualified domain name. For example:  
myhost.example.com. Do NOT use forward or backward slashes.  
13. Select Shared Name (SMB Only) to enter in the name of the shared folder on the receiving computer.  
Enter in the name only, without any backward slashes.  
14. Select Save In to enter the directory for storing documents. When FTP or SMB is selected, supply the  
name of the directory (without any forward or backward slashes). When SMB (UNC format) is  
selected, if available, use the Universal Naming Convention format such as \\host name\shared  
name\directory name.  
15. Select User Name and provide the User account name assigned to the directory on the receiving  
computer.  
16. Select Password and provide the password to access the User account on the receiving computer.  
17. Select Port Number to set the communications port number. A sensible selection is Standard Port.  
18. When done changing and saving settings, touch Close (repeatedly, if necessary) to exit to the Tools  
tab screen.  
19. Wait several seconds for the Auto Clear service to log you out.  
142  
 
Using the Scan to PC (FTP/SMB) Feature  
After the appropriate Ports have been enabled, TCP/IP has been configured, and the receiving computers  
address added to the Address Book, the Scan to PC (FTP/SMB) feature can be used as follows.  
1. Select Scan to PC from the All Services screen.  
2. Touch Transfer Protocol, select a protocol, and touch Save.  
3. Note that you can touch the blank lines on the screen and manually enter Server settings, or touch  
Address Book. For SMB you can also browse the Microsoft Network.  
4. Select the Receiving Computer (workstation or server) in the list contained in the Address Book and  
touch Save.  
5. Place your document in the document handler and press the Control Panel’s large, green Start  
button. Progress of the data transfer will be displayed on screen.  
143  
 
Setup and Use of Job Flow Sheets with Mailboxes  
Overview  
Job flow is a feature for executing a series of registered actions.  
The target of a job flow is documents stored in a Mailbox.  
Two methods are available: 1) automatically start a job flow when a document is stored in a Mailbox, or 2)  
select a job flow to manually act on documents stored in a Mailbox.  
To start a job flow, you must link the job flow sheet to a Mailbox, or to documents within a Mailbox.  
Documents are then processed as specified on the job flow sheet.  
To automatically link document processing in a Mailbox with a job flow sheet, see Creating a Mailbox and  
linking to a Job Flow Sheet (for automatic processing) in this section of this guide.  
To manually link document processing in a Mailbox with a job flow sheet, see Manually linking a Job  
Flow Sheet to documents in a Mailbox in this section of this guide.  
Features supported for Job Flow  
Incoming Mailbox Documents  
Faxes for private polling  
Available Outgoing processing  
Printing, Fax forwarding (up to 100 recipients), iFAX transmission (up  
to 100 recipients  
Scanned documents  
Fax to Mailbox  
Printing, Fax forwarding (up to 100 recipients), iFAX transmission (up  
to 100 recipients  
Printing, Fax forwarding (up to 100 recipients), iFAX transmission (up  
to 100 recipients  
iFAX received  
Printing, Fax forwarding (up to 100 recipients), iFAX transmission  
depending on System Administration mode settings  
144  
     
Enabling Ports and Setting TCP/IP  
In order to use the job flow service, you must enable the SOAP port, the SNMP port, the Internet Service  
(HTTP) port, and set IP addresses. The procedure for setting the machine is as follows.  
Note: The configuration can also be performed using CentreWare Internet Services.  
For information on how to use CentreWare Internet Services, refer to the Internet Services section of  
this guide.  
1. Display the System Administrator Menu screen.  
a. Press the Log In/Out button.  
b. Enter the user ID with the numeric keypad, or the keyboard displayed on screen, and select Enter.  
Note: The default user ID is “11111”. When using the Authentication feature, a password is required.  
The default password is “x-admin”.  
c. Press the Machine Status button on the Control Panel, then touch the Tools tab.  
2. Enable the SOAP port.  
a. Select Connectivity & Network Setup.  
b. Select Port Settings.  
c. Select SOAP and then select Change Settings.  
d. Select Port Status and then select Change Settings.  
e. Select Enabled then select Save.  
f. Select Close until the Port Settings screen is displayed.  
145  
 
3. Enable the SNMP port.  
a. Select SNMP and then select Change Settings.  
b. Select Port Status and then select Change Settings.  
c. Select Enabled then select Save.  
d. Select Close until the Port Settings screen is displayed.  
e. Enable the Internet Service (HTTP) port using the same process as stated above.  
f. Select Close repeatedly until the Tools tab screen is displayed.  
4. Set an IP address.  
If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or  
BOOTP, configure the way to obtain an IP address. If the address cannot be obtained automatically, or  
static configuration is preferred, configure an IP address, a subnet mask, and a gateway address as  
follows.  
a. Select Protocol Settings.  
b. Select IPv4 (or other mode) Address Resolution and then select Change Settings.  
c. Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Static], and then select Save. If  
you select anything other than [Manual], proceed to Step 5.  
Note: When communicating by TCP/IP make sure to enable the use of a DNS (or WINS for SMB)  
server. This is done using the machine’s Internet Services web pages, displayed by typing the  
machine’s IP address into your web browser (as stated in the TCP/IP Dynamic Addressing Topic of  
this guide).  
d. On the Protocol Settings screen, select TCP/IP – IP Address and then Change Settings.  
e. Enter the IP address using the numeric keypad.  
Note:  
Enter the address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the range  
from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.  
f. Select Save.  
g. Configure TCP/IP – Subnet Mask and TCP/IP – Gateway Address using the same process as  
stated above.  
Notes:  
Enter the Gateway address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the  
range from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.  
Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and  
255. However, you cannot use 0 between non-zero values.  
If you do not set the gateway address, enter "0.0.0.0".  
5. Select Close until the Tools tab screen is displayed.  
6. Wait several seconds for the Auto Clear service to log you out.  
7. If you changed any settings, the Device will automatically reboot to register and enable your new  
settings. After the machine is restarted, print out a Configuration Report to confirm that the ports are  
enabled and TCP/IP is correctly configured.  
For information on how to print a Configuration Report, refer to the Configuration Report topic in the  
Network Connectivity section of this guide.  
146  
Configuring the SNMP Port  
Configure the transport protocol for the SNMP port using CentreWare Internet Services.  
1. Start a web browser on a network connected workstation.  
2. Enter the machine’s IP address in the address box of the browser and press Enter.  
3. Click the Properties tab.  
4. Click Port Status.  
5. Select (place a checkmark in) the UDP check box next to SNMP.  
6. Click Apply.  
7. Enter the System Administrator user ID and password when prompted and click OK.  
8. Click the Reboot button when it displays. If a Reboot button fails to display, click the Status tab and  
click Reboot Machine from that screen.  
147  
 
Creating Job Flow Sheets  
Before you can link a job flow sheet to a mailbox, you need to create at least one job flow sheet. To create  
a job flow sheet, perform the following steps.  
1. Press the Log In / Out button to enter System Administration Mode.  
2. On the keypad enter [11111] or current password. Touch Enter when finished.  
3. Press the Machine Status button on the Control Panel, then touch the Tools tab.  
4. Select Setup & Calibration.  
5. Touch Create Job Flow Sheets. Note: If this selection is unavailable, follow the instructions in the  
next topic, Creating a Mailbox and Linking to a Job Flow Sheet, to create your flow sheet.  
6. Touch Create.  
7. Select items to be set from the displayed item list, then touch Change Settings. When done, touch  
Save.  
8. Name – Set the name, up to 128 characters in length, for the job flow sheet.  
9. Description – Set the description, up to 256 characters in length, for the job flow sheet.  
10. Keyword – Enter a keyword, up to 12 characters in length, for job flow search.  
11. Send as Fax – Specify the fax transmission address. You can specify a total of up to 100 addresses,  
using either Address Numbers or by manual input (New Recipient).  
12. Send as iFAX – Specify the E-mail address. You can specify the address using either the Address  
Book, or by manual input (New Recipient).  
13. Send as E-mail – Specify the E-mail address. You can specify the address using either the Address  
Book, or by manual input (New Recipient).  
14. Transfer via FTP (1) and (2) – Specify transfer to an FTP server. You can specify the address using  
either the Address Book, or by manual entry into the boxes supplied.  
15. Transfer via SMB (1) and (2) – Specify transfer to an SMB server. You can specify the address using  
either the Address Book, or by manual entry into the boxes supplied.  
16. Print – Select On (if desired), then specify Print and Finishing settings. This prints a copy of your  
document after it has been scanned.  
17. When done with setting selections, touch Save.  
18. Touch Close or Exit to exit the Setup Menu screen and return to the Tools tab screen.  
19. Wait several seconds for the Auto Clear service to log you out.  
148  
 
Creating a Mailbox and linking to a Job Flow Sheet (for automatic  
processing)  
Before you can link a job flow sheet to a mailbox, you need to create at least one mailbox for your use. In  
the process of creating the mailbox, you can link to your newly created Job Flow Sheet.  
To create a mailbox and link it to a Job Flow Sheet (for automatic processing), perform the following steps.  
1. Press the Log In / Out button on the Device’s Control Panel.  
2. Press the "1" key on the numeric keypad five consecutive times.  
3. Press the rectangular Enter button on the touch screen.  
4. Press the Machine Status button on the Control Panel, then touch the Tools tab.  
5. Select the Setup & Calibration button.  
6. Press the Create Mailbox button.  
7. When the numbered list of Mailboxes is shown on screen, use the supplied arrow keys to scroll  
through the list to locate an unassigned Mailbox number.  
8. Select an unassigned Mailbox number from the displayed list.  
9. Press the rectangular Create & Delete button in the lower right corner of the Mailbox selection screen.  
10. When the New Mailbox - Passcode screen displays, use the On and Off buttons on the left-hand side  
of the screen to determine whether or not a password will be required to access the Mailbox. If On is  
selected, use the Device's numeric keypad to enter in a numbered passcode of up to 20 digits.  
11. Press the Save button to save your settings. (To exit the screen, without saving settings, press the  
Cancel button.)  
12. When the Mailbox settings screen displays (after assigning a password), note that you have five  
setting selections displayed on five numbered horizontal lines. The available selections include:  
Mailbox Name, Check Passcode, Delete Documents After Retrieval, Delete Expired Documents, and  
Link Job Flow Sheet to Mailbox.  
13. To assign a name to the Mailbox, press the Mailbox Name selection line.  
149  
 
14. Press the rectangular Change Settings button.  
15. Use the touch screen keyboard to enter in a name for your Mailbox.  
16. When finished entering in a name, press the Save button in the upper right corner of the screen. (To  
exit the screen, without saving changes, press the Cancel button.)  
17. On the Mailbox settings screen, press any other selection lines of interest and use the Change  
Settings button, as previously described, to access and make setting changes. Use the Save button  
to save your changes.  
18. To link this Mailbox with your Job Flow Sheet, touch Link Job Flow Sheet to Mailbox and touch  
Change Settings.  
19. Touch Create/Change Link to set the Mailbox link to a previously-created Job Flow Sheet. Note: If no  
Job Flow sheets are displayed, press Create to create one and follow the instructions supplied in the  
Creating Job Flow Sheets topic in this section.  
20. Select your Job Flow Sheet from the list (clicking Refresh, if necessary) and touch Save.  
21. Touch the Auto Start checkbox to place a checkmark in the box for automatic processing of  
documents as they are received in the Mailbox.  
22. To exit the Link Job Flow Sheet to Mailbox screen, press the rectangular Close button in the upper  
right corner of the screen.  
23. To exit the Mailbox settings screen, press the rectangular Close button in the upper right corner of the  
screen.  
24. To exit the screen that lists all assigned and unassigned Mailboxes, returning to the Tools tab screen,  
press the Close button.  
25. Wait several seconds for the Auto Clear service to log you out.  
150  
Manually linking a Job Flow Sheet to documents in a Mailbox  
1. Touch Send from Mailbox on the All Services screen.  
2. Select a Mailbox, enter the password, then touch Confirm.  
3. On the Document List screen, select a document.  
4. Touch Job Flow Settings.  
5. Touch Select Job Flow Sheet.  
6. Select a job flow sheet and press the on-screen Start button.  
Testing Job Flow Sheet operation (for automatic processing)  
1. Touch Scan to Mailbox on the All Services screen.  
2. Select your Mailbox, enter the password, then touch Confirm.  
3. Place a document in the document handler.  
4. Select your scanning options.  
5. Press the Control Panel’s large, green Start button.  
6. Check the destination that was specified on your Job Flow Sheet to verify that the document was  
received.  
151  
   
Scan to PC Desktop  
Overview  
Scan to PC Desktop is now a core element of the Xerox FreeFlow Digital Workflow collection for the office.  
What was once called Scan to PC Desktop Deluxe is now known as Scan to PC Desktop Professional.  
The components in this solution include: PaperPort Professional 10, OmniPage Professional 14 Office,  
and Image Retriever Professional 5.2.  
What was once called Scan to PC Desktop Standard is now known as Scan to PC Desktop SE. The  
components in this solution include: PaperPort 10 SE, OmniPage SE 3.0, and Image Retriever SE 5.2.  
With either solution, the purpose of PaperPort is to create a program on the networked PC, providing a  
windows-style desktop for the management of scanned image and text items.  
The purpose of OmniPage is to quickly turn PDF files into easily editable word processing and  
spreadsheet documents.  
The purpose of Image Retriever 5.2 is to provide a method to monitor a specified server folder for incoming  
scanned items. Monitoring of E-mail can also be added in the case of the Professional program edition.  
The Scan to PC Desktop solution is typically sold in 25 user licenses packages. For enterprises requiring  
more than 100 licenses, however, special pricing is available. Consult your Xerox Representative for  
details.  
152  
   
Preparations  
Perform the procedures for setting up this device to Scan to SMB, as stated in the Scan to PC (FTP/SMB)  
section of this guide.  
Software Installation Procedure  
To install Scan to PC Desktop components on networked workstations, refer to the Scan to PC Desktop  
Network Installation Guide, Version 7.0. This document should have come with your software license  
package, and is also available from www.support.xerox.com. If you go to the website, type Scan to PC  
Desktop in the upper right corner Search box and press Enter. Select Support under FreeFlow Scan to  
PC Desktop. Select your language and click Go.  
Note: The software manufacturer requires PaperPort to be installed before Image Retriever in all  
cases. Also, during the installation of PaperPort Professional 10, PDF Create! 2.0 must be installed.  
Configure Image Retriever 5.2 on Networked Workstations  
Referring to the Scan to PC Desktop: Image Retriever 5.2 documentation, configure Image Retriever 5.2  
on the networked workstations.  
Testing Scan to PC Operation  
1. Perform a scan at the multifunction device.  
2. Go to a networked workstation running Image Retriever 5.2.  
3. Right click on the Image Retriever icon in Windows.  
4. Click the Settings command to display the Image Retriever Settings dialog.  
5. Verify that the SMB Repository (server) UNC is pointing correctly to the server and shared folder.  
6. Click Get Now.  
7. Start the PaperPort program and verify that the scanned item appears on the PaperPort desktop.  
153  
       
Network Scanning (using templates)  
Overview  
Network Scanning is an optional feature for this multifunction device, available for purchase from your  
Xerox Sales Representative.  
Network Scanning allows a user to scan an original document and convert it to an electronic file. The final  
destination of the electronic file depends on the template chosen by the user at the device’s User Interface.  
The template may reside on the device, or may be cached on the device from a pool of templates pulled  
from a remote server.  
The set up of templates, template pool servers, and file repositories is accomplished using Centreware  
Internet Services (the device’s internally-contained web pages) as stated in this section.  
Once the scanned file is stored on the pre-determined server, the file can be redirected and manipulated  
with such software as the following:  
SMARTsend scanning services  
Built on the Microsoft .NET platform, this server-based software works with new and legacy Multifunction  
Systems to enable hardcopy documents to be scanned in black and white or color, and converted into  
such standard digital formats as PDF, JPEG, and TIFF. This Web-based application requires no additional  
client software installation and uses wizards to simplify workflow (template) creation. Once a workflow, or  
distribution process, is created, it can be saved as a paper or electronic cover sheet. The cover sheet can  
be set up to direct the scanned file to a wide variety of destinations. Such destinations include an email  
address or distribution list, network folder, FTP folder, remote printer, Web URL, Domino.doc, Domino,  
Microsoft SharePoint and Xerox DocuShare.  
Scan to PC Desktop  
For information regarding the use of Scan to PC Desktop, including Paperport, OmniPage, and  
ImageRetriever applications, see the Scan to PC Desktop topic in the Options section of this guide.  
154  
       
Additional Notes  
Network Scanning User Authentication  
Authentication can be enabled to prevent unauthorized access to the Network Scanning feature. If  
Authentication is enabled, users will be prompted to enter a 4 to 12 digit pass code before they can access  
the Network Scanning feature. For a full description of the Authentication feature refer to the Security -  
Authentication topic in this guide.  
Multifunction Device Authentication  
If using a SMARTsend server, a valid Windows account must be created on the SMARTsend Server for  
the device's authentication. The account enables each device to communicate with the SMARTsend  
server to exchange template information and other configuration data. For account creation instructions,  
refer to the FreeFlow SMARTsend Installation and Administration Guide.  
Template Considerations when using SMARTsend  
A single Xerox multifunction device cannot use both CentreWare Network Scanning services and  
SMARTsend. If legacy CentreWare Network Scanning Services templates need to be utilized within  
SMARTsend, use the SMARTsend Template Importer to import the desired templates, as stated in the  
FreeFlow SMARTsend Installation and Administration Guide.  
Use of a Validation Server  
If you will be communicating with HTTPS to servers using SSL/TLS encryption, you can set the host name  
and directory (which might be a cache on a Repeater) of the Validation Server used to validate Digital  
Certificates over the enterprise network. To set these parameters, enter the IP Address of the  
multifunction device into your web browser and press Enter. Click the Properties tab of displayed Internet  
Services (the device’s web pages), then click the Services folder. Select Network Scanning, then  
Validation Server. Select HTTP or HTTPS, enter the host name of the server, then enter the directory  
name (if required) specified by the Validation Server manufacturer. Click Apply.  
155  
         
Installation Checklist  
Please ensure that the following items are available or have been performed.  
1. Ensure the machine is fully functioning on the network prior to installation.  
2. Enable the purchased Scanning option. For instructions, refer to the Enabling Options with  
Software Keys topic, in the Options section of this guide. Contact your Xerox Sales Representative if  
you have not purchased the Scanning option.  
3. Ensure that the TCP/IP and HTTP protocols are configured on the device and are fully functional. This  
is required to access CentreWare Internet Services to configure Network Scanning. The Internet  
Services function is accessed through the embedded HTTP server on the machine and allows System  
Administrators to configure scan settings by using an Internet browser.  
To verify that the TCP/IP and HTTP protocols are correctly configured, print a Configuration Report as  
stated in the Configuration Report topic in the Network Connectivity section of this guide.  
To configure TCP/IP, refer to the TCP/IP Configuration topic in the NOS Selection section of this  
guide.  
To enable HTTP, refer to the Enable Internet Services (HTTP) topic in the Network Connectivity  
section of this guide.  
4. Ensure that the FTP Client and SMB port are enabled on the device. To verify this, print a  
Configuration Report as stated in the Configuration Report topic in the Network Connectivity section  
of this guide.  
To enable SMB, refer to Enabling the SMB Setting at the Device in the Microsoft (NetBIOS over IP)  
Networks topic of this guide. To enable FTP, use the same SMB enabling procedure, and simply  
choose FTP as the port to enable.  
5. Note that after configuring a scan filing location (file repository) you need to create at least one  
template for users to select to scan their documents to the pre-configured repository.  
156  
 
Configure a Scan Filing Location  
Scanning with the machine is accomplished through user selection of templates on the device that route  
scanned jobs to network servers. After storage on the server, the files can be retrieved at any properly  
configured networked workstation. A dedicated file server is not required to receive scans. A dedicated  
server is required, however, for the installation and use of SMARTsend software to remotely manage the  
pool of templates (workflows), displayed locally to device users, if so desired. Scanning is configured on  
the machine using one of the file transfer options below. Select your method by clicking one of the buttons,  
below.  
FTP (File Transfer Protocol): Requires an FTP service running on a server or a workstation.  
SMB (Server Message Block): Available for filing to an environment that supports the SMB protocol.  
Note: As other filing methods become available, their configuration will be similar to the procedures for  
configuring scan filing repositories using FTP and SMB described in this section.  
157  
 
Configure a Scan Filing Repository using FTP  
Installation Checklist  
1. Ensure that a File Transfer Protocol (FTP) service is running on the server or workstation where  
images scanned by the machine will be stored. Write down the IP address or host name.  
2. Create a user account and password for the machine. When a document is scanned, the machine  
logs in using the account, transfers the file to the server or workstation and logs out. Write down the  
user account and password.  
3. Create a directory (folder) within the FTP root to be used as a scan filing location (repository). Write  
down the directory name.  
Enter the Scan Repository Details via Internet Services  
4. At your workstation, open your Web browser and enter the IP address of the machine in the Address  
or Location field. Press Enter.  
5. Click the Properties tab.  
6. Click the Services folder, then the Network Scanning file folder.  
7. Click the File Repository Setup link.  
8. Select Edit, or a File Repository Setup number in the Default File or Alternate File Destinations list,  
then click Edit.  
9. Enter a Name to describe the File Repository.  
10. Select FTP for Protocols.  
11. Enter either an IP Address or Host Name for the server.  
12. Enter 21 for Port Number.  
13. For Document Path, type in the name of the folder on the remote server that has been set up to  
receive device scans. Do not use forward slashes as the device will add them by default.  
14. Supply the Login Name and Password for the machine to log into the file server. Note that the  
default login method is System (for automatic device log in).  
15. Re-enter the password in the Retype Password box.  
16. Click Apply.  
17. Enter the administrator User Name and Password and click OK. The default is 11111 and x-admin.  
18. Test the FTP connection by logging into the scan directory from a remote PC using the user account  
and password. Create a new folder within the directory and then delete the folder. If you cannot  
perform this function, check the user account access rights and FTP service setup.  
158  
     
Configure General Settings  
19. Click the General hot link.  
20. To print a Confirmation Sheet after every scan job, select On from the Confirmation Sheet drop-down  
menu.  
21. Check the User Name and Domain Name boxes if you want these items to appear on the Job Log.  
The Job Log works with the Document Management Fields feature and is filed with the scan job.  
22. Click Apply.  
23. Enter the administrator User Name and Password and click OK. The default is 11111 and x-admin.  
159  
 
Configure a Scan Filing Repository using SMB  
Installation Checklist  
1. Create a shared folder to be used as a scan filing location (repository) for scanned documents. Note  
the Share Name of the folder and the Computer Name or Server Name.  
2. Create a user account and password for the machine with full access rights to the scan directory. Write  
down the user account and password.  
3. Test the settings by attempting to connect to the shared folder from another PC by logging in with the  
user account and password. Create a new folder within the directory and then delete the folder. If you  
cannot perform this function check the user account access rights.  
Enter the Scan Repository Details via Internet Services  
4. At your workstation, open your Web browser and enter the IP address of the machine in the Address  
or Location field. Press Enter.  
5. Click the Properties tab.  
6. Click the Services folder, then the Network Scanning file folder.  
7. Click the File Repository Setup link.  
8. Select Edit, or a File Repository Setup number in the Default File or Alternate File Destinations list,  
then click Edit.  
9. Enter a Name to describe the File Repository.  
10. Select SMB for Protocols.  
11. Enter either an IP Address or Host Name for the server.  
12. Enter 445 for Port Number.  
13. Enter the Share Name in the Share box.  
14. For Document Path, type in the name of the folder on the remote server that has been set up to  
receive device scans. Do not use back slashes as the device will add them by default.  
15. Supply the Login Name and Password for the machine to log into the file server. Note that the  
default login method is System (for automatic device log in).  
16. Re-enter the password in the Retype Password box.  
17. Click Apply.  
18. Enter the administrator User Name and Password and click OK. The default is 11111 and x-admin.  
160  
     
Configure General Settings  
19. Click the General hot link.  
20. To print a Confirmation Sheet after every scan job, select On from the Confirmation Sheet drop-down  
menu.  
21. Check the User Name and Domain Name boxes if you want these items to appear on the Job Log.  
The Job Log works with the Document Management Fields feature and is filed with the scan job.  
22. Click Apply.  
23. Enter the administrator User Name and Password and click OK. The default is 11111 and x-admin.  
161  
 
Configure Scan to HTTP  
The device can be configured to scan to either an HTTP or an HTTPS destination. To set up a remote  
template pool repository, see the next procedure.  
To configure the Scan Repository Details using CentreWare Internet Services:  
1. At your workstation, open your Web browser and enter the IP address of the machine in the Address  
or Location field. Press Enter.  
2. Click the Properties tab.  
3. Click the Services folder, then the Network Scanning folder.  
4. Click the File Repository Setup link.  
5. On the File Repository Setup page, in the Default File Destination box, click Edit.  
6. On the File Destination page, in the Settings area:  
a. On the Friendly Name line, type the name of the file destination.  
b. In the Protocol drop-down box, click HTTP or HTTPS.  
The Settings area refreshes and displays more options.  
c. If you are using HTTP:  
•
On the Host Name / IP Address & Port line, type either an IP Address or Host Name for the  
server.  
•
In the Port Number box (unlabeled), type 80 for the port number.  
d. If you are using HTTPS:  
•
On the Host Name / IP Address & Port line, type either an IP Address or Host Name for the  
server.  
•
•
In the Port Number box (unlabeled), type 443 for the port number.  
If you are using SSL, click the Validate Repository SSL Certificate (trusted, not expired,  
correct FQDN) check box.  
e. For either HTTP or HTTPS, if you are using a proxy server:  
•
•
Click View HTTP Proxy Server Settings.  
On the Proxy Server page, verify that the settings match those in your proxy server  
environment. Make changes as needed, then click Apply.  
f. On the Document Path line, type the HTTP address.  
Example: /Inetpub/wwwroot/scans/  
g. In the Login Credentials to Access the Destination area, click your choice of log in credentials  
to be used.  
h. Type the Login Name and Password for the machine.  
i. Type the password in the Retype Password box.  
j. Click Apply.  
7. If prompted. type the administrator User Name and Password and click OK. The default is 11111 and  
x-admin.  
8. To set up a remote template pool repository, see the next procedure, Setting up a Remote Template  
Pool Repository.  
162  
   
Setting up a Remote Template Pool Repository (optional)  
1. At your workstation, open your Web browser and enter the IP address of the machine in the Address  
or Location field. Press Enter.  
2. Click the Properties tab.  
3. Click the Services folder, then the Network Scanning file folder.  
4. Click the Advanced folder, then click the Template Pool Setup link.  
5. On the Template Pool Setup page, in the Remote Template Repository area:  
a. In the Protocol drop-down box, click HTTP or HTTPS.  
The Remote Template Repository area refreshes and displays more options.  
b. If you are using HTTP:  
•
On the Host Name / IP Address & Port line, type either an IP Address or Host Name for the  
server.  
•
In the Port Number box (unlabeled), type 80 for the port number.  
c. If you are using HTTPS:  
•
On the Host Name / IP Address & Port line, type either an IP Address or Host Name for the  
server.  
•
•
In the Port Number box (unlabeled), type 443 for the port number.  
If you are using SSL, click the Validate Repository SSL Certificate (trusted, not expired,  
correct FQDN) check box.  
d. For either HTTP or HTTPS, if you are using a proxy server:  
•
•
Click View HTTP Proxy Server Settings.  
On the Proxy Server page, verify that the settings match those in your proxy server  
environment. Make changes as needed, then click Apply.  
e. On the Script path and filename (from HTTP root) line, type the script path and filename (from  
HTTP root).  
Example: /xerox.asp  
f. On the Document Path line, type the HTTP address.  
Example: /Inetpub/wwwroot/scans/  
g. Type the Login Name and Password for the machine.  
h. Type the password in the Retype Password box.  
i. Click Apply.  
6. If prompted. type the administrator User Name and Password and click OK. The default is 11111 and  
x-admin.  
163  
 
Configuring the Default Template with Internet Services  
You need to create at least one template for users to select to scan their documents to the pre-configured  
repository. This template is often referred to as the Default Template. The template can be created with  
either Internet Services or SMARTsend software running on a remote template pool server. Once a  
default template has been created, users can use the Scan tab of Internet Services to create individual  
templates, using the default template as a base.  
To create and configure the default template with Internet Services, perform the following steps:  
1. At your workstation, open your Web browser and enter the IP address of the machine in the Address  
or Location field. Press Enter.  
2. Click the Properties tab.  
3. Click the Services folder, then the Network Scanning file folder.  
4. Click the Default Template link.  
5. To edit the filing destinations, on the Default Template page, in the File area, click Edit.  
6. In the Filing Destination area:  
a. Select a filing policy from the drop-down list. Note that you can simply accept the default policy  
(Rename New File).  
b. For File Destination, note that the displayed destination should match the information previously  
entered when you configured your Scan Filing Repository. If you have more than one repository,  
the drop-down list allows you to choose your repository.  
c. To add a scanning destination subdirectory, in the Add (Optional) box, type the name of the  
subdirectory to be added.  
d. Click Apply to save any changes, or Undo to exit without saving changes. If you clicked Apply,  
be prepared to enter the administrator User Name (default of 11111) and Password (default of x-  
admin), if prompted.  
7. Document Management Field (Optional)  
Click Add to add data fields to the template. Note that if the box contains listings, you can make  
individual selections, then click Edit instead. This information is filed with your scanned document in  
the Job Log. The Job Log can then be accessed by third-party software and the information retrieved  
and associated with the scanned file.  
a. Click Add.  
b. Refer to the displayed descriptions to set your parameters as desired.  
c. Click Apply when done.  
8. To set parameters for the default template, select Edit for any of the available categories of settings.  
These include: Network Scanning, Advanced Settings, Layout Adjustment, Filing Options, Report  
Options, Network Scanning Image Settings, and Compression Capability. Click Apply to save your  
settings.  
9. Linearized PDF files allow the first page of a large PDF file to be displayed in a user's Web browser,  
before the entire file is downloaded from the Web server. This fast first page display helps to alleviate  
Internet user frustration in waiting for an entire file to download before displaying the file's contents.  
To set the device to create linearized PDF files:  
a. On the Default Template page, in the Network Scanning Image Settings area, click Edit.  
b. In the Fast Web Viewing Options area, click Linearized PDF.  
c. Click Apply.  
10. Searchable PDF and PDF/A. The Searchable Format provides a second layer of data with the text of  
the scanned document. The second layer is converted to an optical character readable format,  
164  
 
enabling the text of the document to be searched on, copied, and pasted, as desired.  
To set the device to create searchable PDF files:  
a. On the Default Template page, in the Network Scanning Image Settings area, click Edit.  
b. In the Searchable PDF Defaults area, click Searchable.  
c. Click Apply.  
XPS is Microsoft's new electronic paper format, an alternative to PDF. XPS is currently supported as a  
saved file format in Microsoft Office 2007, with an XPS viewer built into Windows Vista. Microsoft  
states that Windows Vista uses the XPS format as a document format, a windows spool file format,  
and a page description language for printers.  
Note regarding Searchable XPS: If this option is available, the Searchable Format provides a second  
layer of data with the text of the scanned document. The second layer is converted to an optical  
character readable format, enabling the text of the document to be searched on, copied, and pasted,  
as desired.  
Select MRC Compression, if available, to use Mixed Raster Content (MRC) compression. MRC is  
used to divide the scanned image based on content, and then compress each area in the optimal  
manner for that image area. This option allows for smaller output files with better image quality.  
165  
Setting up a Remote Template Pool Repository (optional)  
1. At your workstation, open your Web browser and enter the IP address of the machine in the Address  
or Location field. Press Enter.  
2. Click the Properties tab.  
3. Click the Services folder, then the Network Scanning file folder.  
4. Click the Advanced folder, then click Template Pool Setup.  
5. For Protocol, use the drop-down menu to select the protocol you will be using to communicate with  
the template pool server. Current selections are FTP, NewWare, SMB, HTTP, and HTTPS. Other  
selections, when available, will be set up similarly.  
6. Supply the Host Name / IP Address (and Share Name, in the case of SMB).  
7. Supply the Port Number. The default is 21 for FTP, 445 for SMB, and 80 for HTTP and HTTPS.  
8. For Document Path, type in the name of the folder on the remote server containing the pool of  
templates. Do not use forward slashes with FTP or back slashes with SMB.  
9. Supply the Login Name (account name) and Password for the device to access the remote server.  
Note: For information on creating accounts on the SMARTsend server, refer to the FreeFlow  
SMARTsend Installation and Administration Guide.  
10. Re-enter the password in the Retype Password box.  
11. If available, check the Polling Settings checkbox to set up automatic, timed polling with the template  
pool server. This will help to assure that the latest scanning templates are available to users of the  
machine.  
12. Click Apply.  
13. Enter the administrator User Name and Password and click OK. The default is 11111 and x-admin.  
166  
 
Testing Network Scanning (using templates)  
1. Go to the machine and press the All Services button.  
2. Press the Network Scanning button.  
3. See if the template you created is displayed on screen.  
4. If it is, press it. If it is not, return to the beginning of this section and repeat the required procedures.  
5. Place a document in the document handler and press the Start button located to the immediate right  
of the Control Panel’s numeric keypad.  
6. On a network-connected PC, open a connection to the repository server, log in, and see if the  
document arrived in the repository folder.  
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Web Service (if available)  
The Web Service button on the machine, if available, enables users to view Internet or Intranet web  
servers on the machine’s User Interface, and to send scanned files to web servers through job flow sheets,  
if the server login and password are valid as entered on the job flow sheet. In addition to performing the  
set up procedure described here, make sure to refer to the Proxy Server Settings topic, in the Network  
Connectivity section of this guide, for instructions on setting up Proxy Server parameters (similar to  
setting up connections for a standard web browser). To set up and use Job Flow Sheets with Mailboxes,  
refer to that topic in the Options section of this guide.  
1. Press the Log In / Out button to enter System Administration Mode.  
2. On the keypad enter [11111] or the current password. Touch Enter when finished.  
3. Press the Machine Status button on the Control Panel, then touch the Tools tab.  
4. Use the arrow control in the Group menu to scroll to Web Browser Setup.  
5. Touch Web Browser Setup.  
6. Touch Access to Web Sites, then touch Change Settings.  
7. Touch Enabled, then touch Save.  
8. Select any other settings of interest and use the Change Settings and Save buttons, as required.  
9. Touch Close to return to the Tools tab screen.  
Enable the WebDAV port (for name space management)  
1. Use the arrow control in the Group menu.  
2. Touch Connectivity & Network Setup.  
3. Touch Port Settings.  
4. Scroll to WebDAV, touch the selection line, then touch Change Settings.  
5. Touch WebDAV – Port Status, then touch Change Settings.  
6. Touch Enabled, then touch Save.  
7. Touch Close repeatedly until the Tools tab screen is displayed, then wait for the Auto Clear service to  
reboot the machine.  
8. Return to the WebDAV settings screen and verify that the Port Number is set to 80 and that a  
Timeout value (30 or more seconds) has been set.  
9. Make any changes desired, then touch Close repeatedly until the Tools tab screen is displayed.  
10. Wait several seconds for the Auto Clear service to log you out.  
168  
   
Security – Authentication  
Overview  
Users Controlled by Authentication  
Authenticated Users  
These are users who are registered with the machine. When using a restricted service, authenticated  
users are prompted to type their user IDs on the authentication screen.  
Guest Users  
These are users who are permitted to use the machine using the Guest password set by the System  
Administrator.  
Authentication Configuration and related Types  
No Login Required – Users can access any service without restriction. This is the default type for the  
machine.  
Login to Local Accounts – This type uses the user information registered on the machine to manage  
authentication.  
Login to Remote Accounts, matched with Network Accounting as Accounting Type – Network  
Access (authentication) uses the user information managed on a remote accounting service to  
manage authentication.  
User information, managed on the remote accounting service, is sent to be registered on the machine.  
When the user information on the remote accounting service is updated, the updated information must  
be sent from the remote accounting service to the machine.  
Network Access allows a unified management of user information for multiple devices.  
Login to Remote Accounts, with Accounting Type set to Off or Disabled – Remote authentication  
uses a remote authentication server to manage user access to the machine. User information is not  
required to be registered locally on the machine. Note that with remote authentication you cannot  
have as much individual service restriction as you have with Local machine authentication. To  
increase control over individual service access, with a system such as Kerberos, for example, you  
need to use an Authentication Agent (which, as of February 2007 was still available from the  
Authentication System hot link of the Remote Authentication / Directory Service folder of Internet  
Services).  
Note: When registering user information on a remote authentication server, use up to 32 characters for  
a user ID and up to 128 characters for a password. Note, however, for SMB the password limit is 32  
characters.  
Login Type set to Xerox Secure Access with Accounting Disabled– When the Login Type is set to  
Xerox Secure Access, you will also need to configure a networked Authentication Server to supply  
credentialing information to the Secure Access Server. The Authentication Server can be running  
Kerberos, SMB, or LDAP and is configured as stated in the Configuring Remote Authentication topics  
of this guide section. Note that the Accounting Type can also be set to Network Accounting, to work  
with a networked accounting package, as stated in the Configuring Xerox Secure Access topic, in this  
section of this guide.  
Refer to the Equitrac™ documentation for further setup instructions.  
169  
       
Services Managed by User ID Authentication  
The services that can be managed by user ID authentication vary depending on the selected  
Authentication mode. The following tables provide a summary of these managed services for each mode.  
When Local Machine Access is enabled  
Service  
Manageable by Authentication?  
Copy  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
No  
Print  
Charge Print, Private Print  
Scan Service  
Fax, iFAX  
Direct Fax  
Report/List  
When Network Access is enabled  
Service  
Manageable by Authentication?  
Copy  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
No  
Print  
Charge Print, Private Print  
Scan Service  
Fax, iFAX  
Direct Fax  
Report/List  
When Remote Access is enabled  
Service  
Manageable by Authentication?  
Copy  
Yes  
No  
Print  
Charge Print, Private Print  
Scan Service  
Fax, iFAX  
Yes  
Yes  
Yes  
No  
Direct Fax  
Report/List  
No  
170  
       
Effects of Authentication on Job Flow Sheets and Mailboxes  
When Login to Local Accounts is enabled, even if authentication is not enabled for the copy, fax, scan, or  
print services, authentication will be required for mailbox and job flow sheet operations.  
For full details on the effects of Authentication on Job Flow Sheets and Mailboxes, refer to that topic in the  
Device’s User Guide.  
Configuring Local machine authentication  
When Login to Local Accounts is enabled, the System Administrator can define pass codes for authorized  
users (and guests, when the selection is available) to use to authenticate to the system and access  
restricted services.  
Preparations:  
1. Ensure the machine is fully functional on the network.  
2. Ensure that the TCP/IP and HTTP protocols are configured on the device and fully functional. Refer to  
those topics in this guide for configuring information as required. This is required to access  
CentreWare Internet Services to configure Authentication. The Internet Services function is accessed  
through the embedded HTTP server on the machine and allows System Administrators to configure  
Authentication settings by using an Internet browser.  
At Your Workstation:  
1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Select the Security folder, then the Authentication Configuration hot link.  
4. Select Login to Local Accounts from the Login Type drop-down list, then Local Accounting from  
the Accounting Mode drop-down list.  
5. Place a checkmark in the Enable box for each service that you wish to restrict access to. For  
explanations of each service, click the Help button.  
6. If available for selection, enable Guest User authentication from the associated drop-down list.  
7. Enter the Guest Password twice in the text boxes supplied.  
8. Click Next.  
9. To configure Authentication for each account user, enter an Account Number in the Account  
Number box and click Edit.  
10. Enter the Administrator User name (default of 11111) and password (default of x-admin) if prompted.  
11. Fill in the settings for the user. For explanations of each setting, click the Help button.  
Note: Important: Set each Service Feature Access as desired. DO NOT set a Service Feature Access  
to “No Access,” unless you wish to deny user access to that specific feature.  
12. Click Apply.  
Note: You can also use the User Interface at the Device to configure Local machine authentication.  
The menu path to follow there is: press Log In/Out, enter the Administrator password (default of  
11111), press the Machine Status button, touch the Tools tab, and finally touch Auditron  
Administration.  
171  
       
Configuring Remote Authentication  
When Login to Remote Accounts is enabled, users of the device will be asked to provide a user name and  
password to be validated by the designated authentication server. If this validation is successful, the  
machine and any restricted services will be available for individual use.  
Preparations:  
1. Ensure the machine is fully functional on the network.  
2. Ensure that the TCP/IP, with DNS/WINS enabled, and HTTP protocols are configured on the device  
and fully functional. Refer to those topics in this guide for configuring information as required. This is  
required to access CentreWare Internet Services to configure Authentication. The Internet Services  
function is accessed through the embedded HTTP server on the machine and allows System  
Administrators to configure Authentication settings by using an Internet browser.  
3. Ensure the Authentication Server to be used is functional on your network. Refer to your  
manufacturer’s documentation for instructions to complete this task.  
At Your Workstation:  
1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Select the Security folder, then the Authentication Configuration hot link.  
4. Select Login to Remote Accounts from the Login Type drop-down list, then typically Accounting  
Disabled from the Accounting Mode drop-down list.  
5. Place a checkmark in the Enable box for each service that you wish to restrict access to. For  
explanations of each service, click the Help button.  
Note: If a Guest User box is available and configurable, consider whether it is advisable in your  
network environment to allow simple password, guest access to this restricted service device. The  
default setting is Off.  
6. Click Next.  
7. Click Configure for Authentication System.  
8. Select your system from the drop-down list and click Apply.  
172  
   
Configure Remote Authentication for Kerberos (Windows 2000)  
At your Workstation:  
1. With the Authentication Configuration web page still running, click Configure next to the server you  
wish to use for Authentication. If not still running, perform steps 2 and 3 below.  
2. If the web page is not still running, open your Web browser and enter the TCP/IP address of the  
machine in the Address or Location field. Press Enter.  
3. Click the Properties tab and return to the Security folder.  
4. Select the Remote Authentication Server / Directory Service folder in the list of hot links, select  
Authentication System and pick Kerberos (Solaris) from the drop-down list. Click Apply.  
5. Select Kerberos Server Settings.  
6. Enter the IP Address of the Primary Server (Domain Controller running the Key Distribution Center  
service).  
7. Enter the IP Address of the Secondary Server (Domain Controller), if necessary.  
8. Enter details of the Windows 2000 Domain in the Realm Name box. For example: example.com.  
9. Enter details for up to 4 alternate Domain Controllers and backups, if required.  
10. Click Apply, and supply the Administrator User name and password if prompted.  
173  
   
Configure Remote Authentication for Kerberos (Solaris)  
At Your Workstation:  
1. With the Authentication Configuration web page still running, click Configure next to the server you  
wish to use for Authentication. If not still running, perform steps 2 and 3 below.  
2. If the web page is not still running, open your Web browser and enter the TCP/IP address of the  
machine in the Address or Location field. Press Enter.  
3. Click the Properties tab and return to the Security folder.  
4. Select the Remote Authentication Server / Directory Service folder in the list of hot links, select  
Authentication System and pick Kerberos (Solaris) from the drop-down list. Click Apply.  
5. Select Kerberos Server Settings.  
6. Enter the IP Address of the Primary Server (the server running the Key Distribution Center service).  
7. Enter the IP Address of the Secondary Server, if necessary.  
8. Enter details for the Realm. For example (in upper case): EXAMPLE.COM.  
9. Enter details for up to 4 alternate servers and backups, if required.  
10. Click Apply, and supply the Administrator User name and password if prompted.  
174  
   
Configure Remote Authentication for SMB  
At Your Workstation:  
1. With the Authentication Configuration web page still running, click Configure next to the server you  
wish to use for Authentication. If not still running, perform steps 2 and 3 below.  
2. If the web page is not still running, open your Web browser and enter the TCP/IP address of the  
machine in the Address or Location field. Press Enter.  
3. Click the Properties tab and return to the Security folder.  
4. Select the Remote Authentication Server / Directory Service folder in the list of hot links, select  
Authentication System and pick SMB from the drop-down list. Click Apply.  
5. Select SMB Server Settings.  
6. From the SMB Server Setup drop-down menu, select your desired method. The selections include:  
By Domain Name, and By Domain Name and Server Address / IP Address.  
7. Enter the Domain name (up to 15 characters) in the SMB Server – Domain Name box, for every  
Domain Controller specified. This entry is required regardless of the selection made from the SMB  
Server Setup drop-down menu.  
8. Enter the IP Address of the Domain Controller in the SMB Server – Server Name / IP Address box (if  
By Domain Name and Server Address / IP Address was selected for SMB Server Setup).  
9. Enter the IP Addresses of up to 4 additional Backup Domain Controllers, if applicable.  
10. If you choose not to enter IP addresses, enter the Server Name (up to 64 characters) in the SMB  
Server – Server Name / IP Address box (if By Domain Name and Server Address / IP Address was  
selected for SMB Server Setup).  
11. Click Apply, and supply the Administrator User name and password if prompted.  
175  
   
Configure Remote Authentication for LDAP  
Refer to your LDAP server documentation for the full range of information that can be entered into this  
LDAP dialog to fully support both E-mail applications and authentication using your LDAP server.  
The path to the LDAP dialog is as follows:  
At Your Workstation:  
1. With the Authentication Configuration web page still running, click Configure next to the server you  
wish to use for Authentication. If not still running, perform steps 2 and 3 below.  
2. If the web page is not still running, open your Web browser and enter the TCP/IP address of the  
machine in the Address or Location field. Press Enter.  
3. Click the Properties tab.  
4. Click the Connectivity folder, then the Protocols folder, then the LDAP folder.  
5. Select LDAP Directory.  
6. Click LDAP Server, and under Server Information, enter the IP address (or host name) in the box  
supplied. Note: If entering a fully qualified host name (for example, ldapserver.xerox.com), make sure  
that the specified domain name matches the device’s TCP/IP configuration (domain name shown  
under DNS on the device’s Configuration Report).  
7. Enter the Port Number (default of 389).  
8. If available, decide whether or not to use encryption (Authentication with SSL) when accessing the  
LDAP server.  
9. Specify the LDAP Server environment from the Server Application drop-down list.  
10. If desired, enter the path to the LDAP objects to limit the LDAP search in the [Search Directory Root]  
area. The entry should be in base DN format (for instance, ou=people, dc=xerox, dc=com).  
11. For Login Name and Password, enter the machine’s Login Name and Password (if required) in the  
boxes provided. Note that, quite often, to simply supply address information for E-mail, no login is  
required.  
176  
 
12. Enter your required number for Maximum Number of Search Results. This is the maximum number  
of addresses that will appear which match the search criteria selected by the user.  
13. Enter the required time to wait for Search Time-Out. Alternatively, you may select Wait LDAP Server  
Limit.  
14. Place a checkmark in the Referral box if you would like the server to refer to additional LDAP servers,  
when user information is initially unavailable.  
15. If using Referral, enter the number of additional servers to check for user information (Hop Limit).  
16. For Search Name Order, select the method that you would like LDAP to use to perform searches.  
17. Click Apply, and supply the Administrator User name and password if prompted.  
LDAP User Mappings  
You can click the LDAP User Mappings link to specify the attributes to search for within the LDAP  
database. Make sure that any entries made in the Imported Heading boxes are in LDAP nomenclature.  
For example, you would enter sn (surname) to search for the user's last name, and givenName to search  
for the users first name. Enter cn (Common Name) to search for the most commonly used attribute (given  
name joined to surname) to identify specific users within the LDAP system.  
LDAP Authentication  
To set LDAP for authentication, click the LDAP Authentication link. For Authentication Method, choose  
either Direct Authentication or Authentication of User Attributes. Direct Authentication sets  
authentication with the LDAP server with the user name and password entered by the user. Authentication  
of User Attributes sets authentication with the LDAP server to the attributes listed on this dialog, such as  
samAccountName. Unless you are very familiar with LDAP, do not add text strings to the User Name.  
LDAP Group Access  
LDAP server user groups can be used to control access to certain areas of the Xerox device. For  
example, the LDAP server may contain a group of users called "Admin." You can configure the "Admin"  
group on the device so that the members of that group will have administrator access to the device. When  
a user logs in at the device with their network authentication account, the device performs an LDAP look-  
up to determine if the user is a member of any groups. If the LDAP server confirms that the user is a  
member of the "Admin" group, the user will have administrator access. In the System Administrator  
Access Group box, enter the name of the group, defined at the LDAP server, that you want to provide with  
system administrator access to the device. Repeat the process for other LDAP group access boxes.  
Custom Filters  
For the Email Address Filter, in the box provided, type in the LDAP search string (filter) that you wish to  
apply. The filter defines a series of conditions that the LDAP search must fulfill in order to return the  
information you seek. The form of the typed search string (filter) is LDAP objects placed inside  
parenthesis. For example, to find all users that have an E-Mail attribute (mail enabled), type  
(objectClass=user) (mail=*). If you are not familiar with LDAP search strings, use an Internet browser  
search to find examples.  
177  
       
Configuring Network Authentication (by a Remote Accounting server)  
Network authentication uses the user information managed on a remote Accounting server to manage  
authentication (access) to available machine services.  
Enable Network Authentication  
To enable Network Authentication for use with this Device, at your networked workstation, perform the  
following steps:  
1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Select the Security folder, then the Authentication Configuration hot link.  
4. Select Login to Remote Accounts from the Login Type drop-down list, then Network Accounting  
from the Accounting Mode drop-down list.  
5. Place a checkmark in the Enable box for each service that you wish to restrict access to. For  
explanations of each service, click the Help button.  
6. Do not place a checkmark in the Non-account Print box if you wish to enable people without accounts  
to continue to print.  
7. From the Verify User Details drop-down menu, select either Yes or No (keep logon records). The  
Yes selection will verify user information. When No (keep logon records) is selected, User ID and  
Account ID must be entered at the Device, but user information will not be checked. A logon record  
will be kept by the Device, however.  
8. If a Guest User box is available and configurable, consider whether it is advisable in your network  
environment to allow simple password, guest access to this restricted service device. The default  
setting is Off.  
9. If you wish to allow guest access, enter your guest password twice in the boxes provided.  
10. Click Apply and enter the Administrator User name and password when prompted.  
11. Click the Reboot Machine button, then OK, when prompted.  
12. Refresh your web browser, then click on the User Details Setup link to set the Store User Details  
setting. Note that you can set either NVM or hard disk as the destination for saved authentication  
information. User Details Setup also allows you to configure the characteristics of the login prompt for  
User Authentication.  
178  
   
Configure communications between the Accounting server and the device  
Refer to the remote Accounting server manufacturer's documentation for the specific procedures to follow  
to configure communications between the server and the multifunction device.  
The server will contact the device based upon Accounting service parameters set up at the server, such as  
the device's IP address and polling frequency.  
Required network communications and server settings will be stated by the server's manufacturer.  
Sample list of set up requirements for Equitrac's Accounting service  
•
•
•
•
•
•
Enable TCP/IP and HTTP on the multifunction device.  
Set up a static or reserved DHCP IP address for the device.  
Enable TCP/IP port 80 communications at the device.  
Download the Controller Interface for Xerox from the Equitrac™ web site.  
Install the Controller Interface for Xerox at the server.  
Verify that you have purchased a license for the Controller Interface for Xerox, as well as a license for  
each device communicating with the server.  
•
Register each multifunction device at the server (using the device's IP address for identification).  
179  
 
Enable the Accounting option in workstation print drivers  
Use the Windows Add Printer dialogs to add the multifunction device's print driver to individual, networked  
workstations. For instructions, if needed, refer to the Print Drivers section of this guide.  
In the print driver default setting dialogs, locate and then enable the Accounting option. This step assures  
that print jobs from individual workstations will be recognized by the authentication system, rather than  
being unrecognized and deleted by the multifunction device.  
For Windows operating systems, the default setting dialogs are accessed by right mouse clicking on the  
printer's icon in the Printers window for Windows 2000, or the Printers and Faxes window for Windows XP.  
Select Properties from the displayed menu, then locate and enable the Accounting option.  
180  
 
Configuring Xerox Secure Access (Authentication)  
Xerox Secure Access enables customers to leverage Xerox Partner Solutions to provide user  
authentication with an optional card reader. Users can access the features available at the device once  
they have been authenticated.  
Secure Access and Accounting  
Secure Access can be enabled with Network Accounting or the Xerox Standard Accounting feature for  
accounting purposes. To configure Xerox Secure Access with Network Accounting, refer to the  
Configuring Network authentication (by a remote Accounting server) topic in this Security –  
Authentication section. To configure Xerox Secure Access with Xerox Standard Accounting, refer to the  
Optional information, in the Information Checklist below, then refer to the Xerox Standard Accounting  
section of this guide.  
Note: Secure Access cannot be enabled at the same time as Foreign Device Interface.  
Information Checklist  
1. Ensure that the device is fully functional on the network. TCP/IP and HTTP protocols must be  
configured so that Internet Services can be accessed.  
2. Ensure that the Xerox Partner authentication solution (Secure Access Server, Controller, and Card  
Reader) is installed and communicating with the multifunction device. Follow the installation  
instructions from the manufacturer of the authentication solution to correctly set the devices up.  
3. Ensure that SSL (Secure Sockets Layer) is configured on the multifunction device. The Xerox Partner  
authentication solution communicates with the multifunction device via HTTPS.  
4. (Optional) Ensure that Network Accounting is configured if you want the multifunction device to send  
user account information to a Network Accounting server. In Internet Services (the web pages running  
on the multifunction device) use your web browser to enter the multifunction device’s IP address, then  
click the Properties tab, then click the Security folder, click Authentication Configuration, and  
select Xerox Secure Access for Login Type, matched to Network Accounting for Accounting Type.  
For use with Xerox Standard Accounting, you select Xerox Secure Access for Login Type, then select  
Xerox Standard Accounting for Accounting Type. For instructions on setting up Xerox Standard  
Accounting, refer to the Xerox Standard Accounting section of this guide. For instructions on  
setting up your Network Accounting server, refer to the instructions that came with your accounting  
package, as well as the Configuring Network authentication (by a remote Accounting server)  
topic in this Security – Authentication section.  
You may also need another Authentication Server (running LDAP in an ADS environment, for  
example) to communicate with the Secure Access Server providing that server with user credentialing  
information. A second Authentication Server may be necessary for web User Interface Authentication,  
if this feature is additionally desired.  
5. If you have LDAP available on your network, it would be wise to configure LDAP on the multifunction  
device, preferably from the Remote Authentication Server / Directory Service folder, as stated in the  
Configure Authentication for LDAP topic in this section of this guide.  
181  
     
Configuring Xerox Secure Access to work with Remote Authentication  
At Your Workstation:  
1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field,  
then select [Enter].  
2. Click the [Properties] tab.  
3. Select the [Security] folder, then the [Authentication Configuration] link.  
The Properties tab refreshes and the Authentication Configuration > Step 1 of 2 area appears.  
4. In the Authentication Configuration > Step 1 of 2 area:  
a. Select [Xerox Secure Access] from the Login Type drop-down list.  
b. Select the [Enabled] box for each service that you wish to restrict access to. For explanations of  
each service, select the [Help] button.  
Note: If a Guest User box is available and configurable, consider whether it is advisable in your  
network environment to allow simple password, guest access to this restricted service device. The  
default setting is Off.  
c. Do not place a checkmark in the [Non-account Print] box if you wish to enable people without  
accounts to continue to print.  
d. Select [Apply], then reboot the device following the prompt.  
e. Select [Next].  
The Properties tab refreshes and the Authentication Configuration > Step 2 of 2 area appears.  
5. In the Authentication Configuration > Step 2 of 2 area, on the Authentication System line, select  
[Configure].  
The Properties tab refreshes and the Authentication System area appears.  
6. In the Authentication System area:  
a. Settings drop-down list box, select [Authentication Agent].  
b. Select [Apply], then reboot the device following the prompt.  
182  
 
Configure Remote Authentication for Kerberos (Windows 2000)  
At your Workstation:  
1. With the Authentication Configuration web page still running, click Configure next to the server you  
wish to use for Authentication. If not still running, perform steps 2 and 3 below.  
2. If the web page is not still running, open your Web browser and enter the TCP/IP address of the  
machine in the Address or Location field. Press Enter.  
3. Click the Properties tab. Note that (as of February 2007) you can either return to the Security folder  
and the Authentication Configuration hot link (discussed on the previous page), or use the alternative  
path, stated below.  
4. Select the Remote Authentication Server / Directory Service folder in the list of hot links, select  
Authentication System and pick Kerberos (Solaris) from the drop-down list. Click Apply.  
5. Select Kerberos Server Settings.  
6. Enter the IP Address of the Primary Server (Domain Controller running the Key Distribution Center  
service).  
7. Enter the IP Address of the Secondary Server (Domain Controller), if necessary.  
8. Enter details of the Windows 2000 Domain in the Realm Name box. For example: example.com.  
9. Enter details for up to 4 alternate Domain Controllers and backups, if required.  
10. Click Apply, and supply the Administrator User name and password if prompted.  
183  
 
Configure Remote Authentication for Kerberos (Solaris)  
At Your Workstation:  
1. With the Authentication Configuration web page still running, click Configure next to the server you  
wish to use for Authentication. If not still running, perform steps 2 and 3 below.  
2. If the web page is not still running, open your Web browser and enter the TCP/IP address of the  
machine in the Address or Location field. Press Enter.  
3. Click the Properties tab. Note that (as of February 2007) you can either return to the Security folder  
and the Authentication Configuration hot link (discussed on the previous page), or use the alternative  
path, stated below.  
4. Select the Remote Authentication Server / Directory Service folder in the list of hot links, select  
Authentication System and pick Kerberos (Solaris) from the drop-down list. Click Apply.  
5. Select Kerberos Server Settings.  
6. Enter the IP Address of the Primary Server (the server running the Key Distribution Center service).  
7. Enter the IP Address of the Secondary Server, if necessary.  
8. Enter details for the Realm. For example (in upper case): EXAMPLE.COM.  
9. Enter details for up to 4 alternate servers and backups, if required.  
10. Click Apply, and supply the Administrator User name and password if prompted.  
184  
 
Configure Remote Authentication for SMB  
At Your Workstation:  
1. With the Authentication Configuration web page still running, click Configure next to the server you  
wish to use for Authentication. If not still running, perform steps 2 and 3 below.  
2. If the web page is not still running, open your Web browser and enter the TCP/IP address of the  
machine in the Address or Location field. Press Enter.  
3. Select the [Properties] tab. Note that (as of February 2007) you can either return to the Security  
folder and the Authentication Configuration hot link (discussed on the previous page), or use the  
alternative path, stated below.  
4. Select the Remote Authentication Server / Directory Service folder in the list of hot links, select  
Authentication System and pick SMB from the drop-down list. Click Apply.  
5. Select SMB Server Settings.  
6. From the SMB Server Setup drop-down menu, select your desired method. The selections include:  
By Domain Name, and By Domain Name and Server Address / IP Address.  
7. Enter the Domain name (up to 15 characters) in the SMB Server – Domain Name box, for every  
Domain Controller specified. This entry is required regardless of the selection made from the SMB  
Server Setup drop-down menu.  
8. Enter the IP Address of the Domain Controller in the SMB Server – Server Name / IP Address box (if  
By Domain Name and Server Address / IP Address was selected for SMB Server Setup).  
9. Enter the IP Addresses of up to 4 additional Backup Domain Controllers, if applicable.  
10. If you choose not to enter IP addresses, enter the Server Name (up to 64 characters) in the SMB  
Server – Server Name / IP Address box (if By Domain Name and Server Address / IP Address was  
selected for SMB Server Setup).  
11. Click Apply, and supply the Administrator User name and password if prompted.  
185  
 
Configure Remote Authentication for LDAP  
Refer to your LDAP server documentation for the full range of information that can be entered into this  
LDAP dialog to fully support both E-mail applications and authentication using your LDAP server.  
The path to the LDAP dialog is as follows:  
At Your Workstation:  
1. With the Authentication Configuration web page still running, click Configure next to the server you  
wish to use for Authentication. If not still running, perform steps 2 and 3 below.  
2. If the web page is not still running, open your Web browser and enter the TCP/IP address of the  
machine in the Address or Location field. Press Enter.  
3. Click the Properties tab. Note that (as of February 2007) you can either return to the Security folder  
and the Authentication Configuration hot link (discussed on the previous page), or use the alternative  
path, stated below.  
4. Select the Remote Authentication Server / Directory Service folder in the list of hot links, select  
Authentication System and pick LDAP from the drop-down list. Click Apply.  
5. Select LDAP Server / Directory Service.  
6. Enter the Primary Server IP address (or host name) in the box supplied. Note: If entering a fully  
qualified host name (for example, ldapserver.xerox.com), make sure that the specified domain name  
matches the device’s TCP/IP configuration (domain name shown under DNS on the device’s  
Configuration Report).  
7. Enter the Primary Server Port Number (default of 389).  
8. If available, decide whether or not to use encryption (Authentication with SSL) when accessing the  
LDAP server.  
9. For Authentication Method, choose either Direct Authentication or Authentication of User Attributes.  
Direct Authentication sets authentication with the LDAP server with the user ID and password  
supplied by the user. If you choose Direct Authentication, when a user presses a button at the device  
for a restricted service, they will be prompted for their LDAP credentials. If you select Authentication  
of User Attributes, authentication will be based on the attributes entered into this dialog, such as  
samAccountName or uid, for Attribute of Login User Name, or mail for Attribute of Typed User Name.  
Note that there are a number of other LDAP attributes that can be entered into this dialog.  
10. The Search Login Name box can be left blank.  
11. The Search Password and Re-enter Search Password boxes can be left blank.  
186  
 
12. Fill in the Search Root Entry DN (for example, ou=users, dc=xerox, dc=com), and select All Levels  
below Root Entry for Scope of Search.  
13. In the Referral and Referral Hop Limit boxes, decide whether or not to perform referrals and specify  
the hop limit.  
14. For Server Application, select your application from the drop-down list including Microsoft Active  
Directory, IBM Lotus Domino, or other Applications.  
15. Enter any other attributes for LDAP to search for, such as cn, sn, givenName, mail, and  
telephoneNumber. Note that the default setting for Directory Service for Address Book is Use, which  
allows LDAP to be used with machine options that can benefit from LDAP address lookups (such as E-  
mail).  
16. Click Apply, and supply the Administrator User name and password if prompted.  
187  
Enable Specific Xerox Secure Access Settings  
1. Open your Web browser and enter the TCP/IP address of the machine in the Address bar. Press  
Enter.  
2. Select the Properties tab.  
3. Select the Security folder.  
4. In the Security folder, select the Remote Authentication Servers folder.  
5. In the Remote Authentication Servers folder, select Xerox Secure Access Settings.  
6. In the Xerox Secure Access Settings area:  
a. Enter text in the Default Prompt and Default Title boxes to create the prompt and prompt title that  
will be displayed on the multifunction device’s screen informing users how to authenticate  
themselves at the device.  
Note: If the Title and Prompt have been configured on the Secure Access Server, then that  
information will override the information entered here.  
b. Select the Enable box for Local Login to allow users to log in locally at the device.  
c. Select the Enable box for Get Accounting Code to get user accounting data from a networked  
Accounting Server (if used).  
d. Click Apply, and provide the Administrator User name and password if prompted.  
188  
 
Add the Secure Access to the Server  
1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows  
XP desktop, from Start, select Printers and Faxes. The Vista path is Start\Control Panel\Printer(s).  
2. On Windows 2000 or XP, click Add a Printer.  
3. When the "Add Printer Wizard" screen displays, click Next.  
4. Select Create a new port and choose Secure Access Port from the Type drop-down menu. (The  
Secure Access Port becomes available when it is installed, as above). Click Next.  
5. When prompted, enter the IP address of the printer.  
6. Enter a name for the print queue (such as raw). If you selected the Standard TCP/IP port, you can  
accept the default name provided by Windows. Click Next.  
7. You will be prompted for a print driver. Select Have Disk and browse to the location of your print  
driver.  
8. Select the .INF file, then click Open.  
9. When the "Install from Disk" screen displays, verify that the path and file name are correct and click  
OK.  
10. Select the model that corresponds to your printer and click Next.  
11. Enter a name for your Printer and select either [Yes] or [No] for making this printer your default  
Windows printer. Select Yes if you will be printing primarily to this printer from your Windows  
applications. Click Next.  
12. If the Printer Sharing Screen displays, select "Do not share this printer," unless the Printer is directly  
connected to your workstation and you wish to Share it with other network users. Click Next.  
13. Select Yes to print a test page. Click Next.  
14. Click Finish.  
Using Secure Access  
1. Read the multifunction device’s User Interface prompt to determine what needs to be done to be  
authenticated at the device. Authentication methods include swiping a card, placing a proximity card  
near the reader, or entering a user ID or PIN (personal identification number).  
2. If the device requests further information such as accounting details, enter this information at the User  
Interface.  
3. The device will confirm successful authentication allowing access to previously locked system  
features.  
4. When finished using system features, press the [Clear All] button on the multifunction device’s keypad  
to close your account.  
189  
 
Configure Color Copy Access for LDAP Group  
Refer to your LDAP server documentation for the full range of information that can be entered into this  
LDAP dialog to fully support both e-mail applications and authentication using your LDAP server.  
Set LDAP Server  
To set the LDAP server:  
1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field.  
Press Enter.  
2. Click the Properties tab, click the Connectivity folder, click the Protocols folder, then click the LDAP  
folder.  
3. In the LDAP folder, click the LDAP Server link.  
4. On the LDAP Directory page, in the Server Information area:  
a. On the IP Address / Host Name & Port line, type the IP address (or host name).  
Note: If entering a fully qualified host name (for example, ldapserver.xerox.com), make sure that  
the specified domain name matches the device’s TCP/IP configuration (domain name shown  
under DNS on the device’s Configuration Report).  
b. Enter or verify the Port Number (default of 389).  
c. If available, decide whether or not to use encryption (Authentication with SSL) when accessing  
the LDAP server.  
d. In the LDAP Server drop-down list. click or verify Microsoft Active Directory.  
5. In the Optional Information area:  
a. In the Search Directory Root box, if desired, type the path to the LDAP objects to limit the LDAP  
search in the [Search Directory Root] area. The entry should be in base DN format (for instance,  
OU=People, DC=Xerox, DC=Com).  
b. In the Login Name box, enter the machine’s Login Name and Password (if required) in the boxes  
provided.  
Note: Often, to simply supply address information for E-mail, no login is required.  
c. In the Maximum Number of Search Results box, type the maximum number of addresses that  
will appear which match the search criteria selected by the user.  
d. In the Search Time-Out area, either:  
•
•
Click Wait LDAP Server Limit.  
Click Wait and type the required time to wait for the Search Time-Out.  
e. To enable LDAP Referrals:  
•
On the LDAP Referrals line, click Enabled to have the server refer to additional LDAP  
servers when user information is initially unavailable.  
•
If using LDAP Referrals, enter the number of additional servers to check for user information  
(Hop Limit).  
6. In the Search Name Order area, select the method that you would like LDAP to use to perform  
searches.  
7. Click Apply, then reboot the device at the prompt.  
8. Continue with the next procedure to set LDAP Authentication.  
190  
 
LDAP Authentication  
To set LDAP authentication:  
9. Click the Properties tab, click the Connectivity folder, click the Protocols folder, then click the LDAP  
folder.  
10. In the LDAP folder, click the LDAP Authentication link.  
11. On the LDAP Authentication page, in the LDAP Authentication box:  
a. On the Authentication Method line, either:  
•
Click Direct Authentication to set authentication with the LDAP server with the user name  
and password entered by the user, or  
•
Click Authentication of User Attributes to set authentication with the LDAP server to the  
attributes listed on this dialog, such as samAccountName.  
b. On the Attribute of Typed User Name line, type “mail”.  
c. On the Attribute of Login User Name line, type “samAccountName”.  
d. Regarding text strings, unless you are very familiar with LDAP, do not add text strings to the User  
Name.  
e. Click Apply, then reboot the device at the prompt.  
12. Continue with the next procedure to set LDAP Group Access.  
LDAP Group Access  
To set LDAP Group Access:  
13. Click the Properties tab, click the Connectivity folder, click the Protocols folder, then click the LDAP  
folder.  
14. In the LDAP folder, click the LDAP Group Access link.  
15. On the LDAP Group Access page:  
16. In the Color Authorization area, on the Color Access Group line, type  
CN=Color,CN=Users,DC=crmttrinity,DC=lab  
17. Click Apply, then reboot the device at the prompt.  
18. Continue with the next procedure to set Authentication Configuration.  
Authentication Configuration  
To set Authentication Configuration:  
19. Click the Properties tab, then click the Security folder.  
20. In the Security folder, click the Authentication Configuration hot link.  
The Properties tab refreshes and the Authentication Configuration > Step 1 of 2 page appears.  
21. On the Authentication Configuration > Step 1 of 2 page, in the Authentication Configuration box:  
a. In the Login Type drop-down list, click or verify Login to Remote Accounts.  
b. On the Mailbox to PC / Server line, click or verify the Enabled check box.  
c. On the Non-account Print line, ensure that the Enabled check box is NOT checked if you wish to  
enable people without accounts to continue to print.  
d. On the Guest User line, in the drop-down list box, click or verify Off.  
22. Click Apply, then reboot the device following the prompt.  
23. Continue with the next procedure to set Authentication System  
191  
   
Authentication System  
To set Authentication System:  
24. Click the Properties tab, click the Security folder, then click the Remote Authentication Servers  
folder.  
25. In the the Remote Authentication Servers folder, click the Authentication System link.  
26. On the Authentication System page, in the Authentication Type box:  
a. In the Authentication System Settings drop-down list box, click or verify LDAP.  
b. Click Apply, then reboot the device at the prompt.  
Configure Color Copy Access Control at the device  
To configure the device:  
1. Press the Log In / Out button on the device Control Panel.  
2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default  
"password."). Touch Enter.  
3. Press the Machine Status button on the Control Panel.  
4. Touch the Tools tab.  
5. Touch Authentication / Security Settings.  
6. In the Group column, touch Authentication.  
7. In the Features column, touch Access Control.  
8. On the Access Control screen, touch Feature Access.  
9. On the Feature Access screen:  
a. In the Items column, touch Color Copying.  
b. Touch the Change Settings button.  
10. On the Color Copy screen, touch Locked, then touch Save.  
11. Reboot the device.  
12. On the All Services screen, touch the Copy icon, then the Color button.  
The Login screen appears.  
The device is configured for Color Copy Access for LDAP Group.  
192  
802.1X Authentication  
The multifunction device supports 802.1X authentication based on the Extensible Application Protocol  
(EAP). 802.1X can be enabled for devices connected through both wired and wireless Ethernet networks.  
As described here, the 802.1X configuration is used to authenticate the multifunction device, rather than  
individual users. After the device has been authenticated, it will be accessible to users on the network.  
The administrator can configure the machine to use one EAP type. EAP types currently supported on the  
device are:  
EAP-MD5  
PEAPv0/EAP-MS-CHAPv2  
EAP-MS-CHAPv2  
Information Checklist  
Create a user name and password on your authentication server which will be used to authenticate the  
Xerox device.  
Ensure your 802.1Xx authentication server and authentication switch are available on the network.  
Configure 802.1X with Internet Services  
1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Select the Security folder.  
4. Select the 802.1X link.  
5. Select (place a checkmark in) the Enabled box.  
6. Select the required Authentication Method.  
7. Enter the User Name and Password required by your authentication switch and server.  
8. Click Apply.  
9. If prompted, enter the administrator user name and password. The 11111 and x-admin.  
193  
     
Security – Encryption  
Encryption Service Overview  
Note: You may have to purchase the Security Kit option to enable encryption with your Device. If you  
cannot generate a self-signed certificate, or enable SSL/TLS Communication, as stated under  
Configuration of HTTP Communication Encryption, in this section, contact your Xerox Representative  
to purchase the option.  
Types of Encryption Services Available  
The communication data between the machine and computers on a network can be encrypted.  
Encryption for the machine, as described in this section, is set up using Internet Services. Internet  
Services are a series of Web (HTML) Pages located within the Device enabling network communication  
settings to be conveniently configured from a web browser running on a remotely located workstation.  
For help with specific terminology as encryption is being set up on the machine, refer to the CentreWare  
Internet Services online help.  
Note that the quickest and easiest, although not the most “trusted,” method to use to set up initial HTTP  
communication encryption is the generation of a self-signed certificate (as stated under Configuration of  
HTTP Communication Encryption, in this section).  
Click the Machine Digital Certificate Management hot link in the Security folder on the Properties page  
of Internet Services. Use this link to manage all the digital certificates, of various types, stored on the  
machine.  
Encryption of HTTP Communications from a Client to the Machine (Server Certificate)  
The SOAP port, Internet service (HTTP) port, IPP port, and WebDAV port use the HTTP server of the  
machine.  
The SSL/TLS suite of protocols is used in the encryption of HTTP communications from a client to the  
machine. A user of a client workstation accesses the machine’s HTTP server by typing https://, followed  
by the IP address of the machine, into the Address box of a web browser application. The machine then  
offers the client a Digital Certificate, which the client accepts (after reviewing the validity of same). Upon  
acceptance of the Digital Certificate, a Public Key exchange takes place, encryption algorithms are agreed  
upon between the two parties, and the client uses the server’s Public Key to communicate with the server  
using digitally signed and encrypted data.  
Digital certificates imported from a Certificate Authority, or self-signed certificates created with CentreWare  
Internet Services, can be used as SSL/TLS certificates on the machine’s HTTP server.  
Encryption of HTTP Communications from the Machine to a Remote Server (Client Certificate)  
The SSL/TLS suite of protocols is used to encrypt HTTP communications with a remote server.  
No client certificate is typically required for this activity. However, if a remote server is set to require an SSL  
client certificate, an SSL/TLS client certificate must be registered on the machine.  
Digital certificates imported from a Certificate Authority can be used as SSL/TLS certificates on the  
machine’s HTTP server.  
Note: When Remote Server Certificate Validation is enabled, under SSL/TLS Settings in Internet  
Services, the root certificate of the remote server must be registered to the machine (imported with  
Internet Services) to verify the Digital certificate of same.  
194  
     
E-mail Encryption/Digital Signature  
S/MIME certificates, imported from a Certificate Authority (in PKCS7 format), can be used on the  
machine’s HTTP server for E-mail Encryption.  
Note: To import S/MIME certificates, use the Machine Digital Certificate Management hot link in the  
Security folder on the Properties Page of CentreWare Internet Services.  
Encryption/Digital Signature of Scanned Files (PDF/XPS Documents)  
While no digital signatures are required to encrypt PDF and XPS documents, these documents can be  
signed with imported PKCS12 Digital signatures.  
When adding digital signatures to PDF or XPS documents, scan file certificates imported to the machine  
from a Certificate Authority, are typically used.  
To import PKCS12 scan file certificates, use the Machine Digital Certificate Management hot link in the  
Security folder on the Properties Page of CentreWare Internet Services (accessed by entering the IP  
address of the multifunction device into the Address line of any web browser).  
IP Sec (typically used to encrypt FTP) can be enabled from the Security file folder on the Properties page  
of Internet Services (the device’s web pages available by entering the IP of the device into a standard web  
browser).  
802.1x can be enabled for devices connected through both wired and wireless Ethernet networks. It is  
used to authenticate the multifunction device on the 802.1x network, rather than individual users.. 802.1x  
can be enabled from the Security file folder on the Properties page of Internet Services (the device’s web  
pages available by entering the IP address of the device into a standard web browser).  
195  
Configuration of HTTPS (SSL/TLS) Communication Encryption  
Installation Overview  
Configuration on the Machine  
Two methods are available depending on the type of certificate.  
-
Create a self-signed certificate on the machine with Internet Services, and enable HTTPS. This method  
is used primarily for Server certificates.  
-
Enable HTTPS, and import a signed certificate from a Certificate Authority, using the Machine Digital  
Certificate Management hot link in the Security folder on the Properties Page of CentreWare Internet  
Services.  
Note: To see this hot link, at least one certificate must have been created and stored on the machine.  
This is one of the purposes for creating a self-signed certificate.  
Note: The Trusted Certificate Management folder does not appear under the Security folder until you  
enable HTTPS(SSL/TLS) Communication.  
Configuration on a Computer  
Use IP addresses beginning with "https" in web browser applications.  
196  
   
Configuring certificates with CentreWare Internet Services  
Two methods are available to configure certificates with CentreWare Internet Services: creating a self-  
signed certificate (for SSL server), and importing a signed certificate from a Certificate Authority.  
This section describes how to create a self-signed certificate (for SSL server).  
Important  
When performing SSL communication using a self-signed certificate created on the machine, or a  
certificate with which the character code is indicated by UTF-8, the following phenomena occur.  
If Internet Explorer is used with Windows 98E or earlier, the issuer/issuing place of the certificate will  
not be displayed correctly.  
SSL connection will not be made if Internet Explorer is used with Mac OS X 10.2 or later. This is  
because the operating system cannot recognize the character code (UTF-8) of the certificate. Use  
Netscape 7 in the above-mentioned OS environments.  
For information on how to import created certificates, refer to the CentreWare Internet Services online  
help.  
Important  
When importing a certificate, if the same certificate has been already registered in [Local Device] or  
[Others], the certificate cannot be imported. Delete the registered certificate before importing.  
1. Start a web browser.  
2. Enter the machine’s IP address, beginning with “https,” into the Address box of your web browser, and  
press the Enter key.  
Example:  
https://192.168.1.1/  
3. Click the Properties tab.  
4. Click [+] on the Security folder to display the items in the folder.  
5. Click on Machine Digital Certificate Management.  
6. Generate a certificate.  
a. Click the Create Self-Signed Certificate button.  
b. Set the size of the Public Key as necessary.  
c. Set Issuer as necessary.  
d. Click the Apply button. When a screen to enter the user name and password appears, enter the  
System Administrator user ID and password into User Name and Password, and then click OK.  
Note: The default user ID is "11111" and the default password is "x-admin".  
7. Refresh the web browser.  
8. Click [+] on the left of the Security folder to display the items in the folder.  
9. Click SSL/TLS Settings.  
10. Select the Enable check box for SSL / TLS Server Communication.  
11. Check the SSL / TLS Port Number.  
Note: The correct port to use is 443. Do not use the numbers of any other ports.  
12. Apply the settings.  
a. Click Apply.  
b. The right frame on the web browser will change to the machine reboot display.  
c. Click Reboot Machine. The machine will be unavailable for a short period of time.  
197  
 
Configuration on a Computer  
The following describes the configuration for a computer.  
When encrypting communication between a web browser and the machine, enter an address beginning  
with "https" instead of "http" into the address column in the web browser.  
Example of the IP address entry  
https://192.168.1.1/  
When encrypting IPP communications (Internet printing), enter an address beginning with "https" instead  
of "http" as the URL of a printer that is selected from [Add Printer].  
Note: You will typically be presented with a Digital Certificate, which you need to accept in order to send  
encrypted files to the device. Digital Certificates represent the Public Key of the device to which you are  
sending and must be accepted in order to allow the encryption process to take place.  
No settings are needed to use the SOAP port and WebDAV port.  
198  
 
Configuration of E-mail Encryption/Digital Signature  
Installation Overview  
Configuration on the Machine  
Import an S/MIME certificate from a Certificate Authority (in PKCS7 format), then configure the certificate  
on the machine using CentreWare Internet Services.  
Configuration on a Computer  
No special configuration is needed for remote computer receipt of encrypted e-mail. For sending  
encrypted e-mail to the machine, however, you will need a copy of the device’s S/MIME certificate on your  
workstation to allow you to encrypt email being sent to the device. The S/MIME certificate represents the  
Public Key of the device, allowing encryption to take place.  
199  
   
Configuring S/MIME certificates with CentreWare Internet Services  
To configure S/MIME certificates with CentreWare Internet Services, first enable HTTP communications  
(as stated under Configuration of HTTP Communication Encryption in this section). Next, import an S/  
MIME certificate from a Certificate Authority (in PKCS7 format). Finally, enable S/MIME.  
1. Start a web browser.  
2. Enter the machine's IP address, beginning with “https,” into the Address box of your web browser, and  
press the Enter key.  
Example:  
https://192.168.1.1/  
3. Click the Properties tab.  
4. Confirm that the Machine’s E-mail Address, under the Description hot link, is filled in. Also note that  
to use E-mail with this machine, E-Mail has to be enabled and configured as stated in the Scan to E-  
mail section of this guide.  
5. Click [+] on the left of the Security folder to display the items in the folder.  
6. Click Machine Digital Certificate Management.  
7. Click Upload Signed Certificate.  
Note: Important: When importing a certificate, if the same certificate has been already registered in  
[Local Device] or [Others], the certificate cannot be imported. Delete the existing certificate before  
importing the new one.  
a. Enter the Password.  
b. Enter the Re-enter Password.  
c. Enter a file name for the file you want to import, or select the file to be imported by clicking the  
Browse button.  
d. Click the Import button. When a screen to enter the user name and password appears, enter the  
System Administrator user ID and password into User Name and Password, and then click OK.  
Note: The default user ID is "11111" and the default password is "x-admin".  
200  
 
8. Refresh the web browser.  
9. Click [+] on the left of Security to display the items in the folder.  
10. Configure the certificate.  
a. Click Trusted Certificates Management.  
b. Select [Local Device] for Category, [S/MIME] for Certificate Purpose, and then click the Display  
the List button. If necessary, enter the System Administrator User Name and Password and click  
OK.  
c. Place a check mark in the box in front of the Certificate you wish to view details for.  
d. Click the Certificate Details button.  
e. Click the Use this certificate button.  
f. Click Reboot. The machine will reboot and the setting values will be reflected.  
11. Refresh the web browser.  
12. Click [+] on the left of Security to display the items in the folder.  
13. Click SSL/TLS Settings.  
14. Select the Enable check box for S/MIME Communication.  
201  
15. Apply the settings.  
a. Click Apply.  
b. The right frame on the web browser will change to the machine reboot display.  
c. Click Reboot Machine. The machine will be unavailable for a short period of time.  
16. Configure the settings for S/MIME.  
a. Refresh the web browser.  
b. Click [+] on the left of Security to display the items in the folder.  
c. Click S/MIME Settings and set the following items.  
Message Digest Algorithm  
Select a message digest algorithm from [SHA1] or [MD5].  
Contents Encryption Method  
Select a contents encryption method from [3DES], [RC2-40], [RC2-64], or [RC2-128].  
Certificate Auto Store  
Click the checkbox to automatically save an S/MIME certificate attached to an e-mail received  
from an address registered in your address book.  
Receive Untrusted E-mail  
Decide whether or not you wish to receive untrusted E-mail.  
Receive Untrusted iFAX  
Decide whether or not you wish to receive untrusted iFAXes.  
Digital Signature - Outgoing E-mail  
Decide whether or not to add a digital signature to outgoing E-mail, and the method to use if a  
signature is desired.  
Digital Signature - Outgoing iFAX  
Decide whether or not to add a digital signature to outgoing iFAXes, and the method to use if a  
signature is desired.  
d. Click the Apply button.  
202  
Configuration on a Computer  
The following describes the configuration for a remote, networked computer.  
Sending scanned data by S/MIME encrypted E-mail from the machine to a computer  
An S/MIME certificate MUST be imported, configured, and stored on the machine as stated in this section  
under Configuring S/MIME certificates with CentreWare Internet Services.  
When importing the S/MIME certificate, make sure that a root certificate is included for use with the  
Supported E-mail applications shown below.  
Receiving E-mail with S/MIME digital signature from the machine  
No settings are required on a recipient computer.  
Sending S/MIME encrypted e-mail by E-mail printing from a computer to the machine  
It is necessary to register the S/MIME certificate of the machine on the computer.  
There are two methods to set an S/MIME certificate of the machine on the computer:  
Sending e-mail with S/MIME digital signature from the machine to the computer  
To send e-mail with an S/MIME digital signature from the machine, configure to attach the digital  
signature when sending E-mail in the [Digital Signature - Outgoing E-mail] settings.  
Exporting an S/MIME certificate to the computer using CentreWare Internet Services and registering  
the exported S/MIME certificate in the certificate storage location of the E-mail application.  
Note that the exporting of certificates is accomplished using the Trusted Certificates Management  
hot link under Security folder on the Properties page of Internet Services. For information on how  
to export a certificate, refer to the CentreWare Internet Services online help. For information on  
how to register a certificate in an E-mail application, refer to the manuals provided with the E-mail  
application.  
Sending E-mail with S/MIME digital signature from a computer to the machine  
It is necessary to register a personal certificate of a sender's E-mail address, an intermediate certificate  
authority certificate of the personal certificate, and a root certificate on the machine.  
For information on how to import a certificate, refer to the CentreWare Internet Services online help.  
Supported E-mail applications  
E-mail applications that can send and receive E-mail to and from the machine are as follows:  
Outlook 2000/2002/2003  
Outlook Express 6  
Netscape 7.x  
203  
 
Configuration of Scan File Signatures (PDF/XPS Documents)  
Installation Overview  
Configuration on the Machine  
Import a certificate from a Certificate Authority (in PKCS12 format), then configure the certificate on the  
machine using CentreWare Internet Services.  
Configuration on a Computer  
Prepare for verification of the PDF or XPS signature.  
204  
   
Configuring Scan File certificates with CentreWare Internet Services  
To configure certificates with CentreWare Internet Services, first enable HTTP communications (as stated  
under Configuration of HTTP Communication Encryption in this section). Next, import a certificate  
from a Certificate Authority (in PKCS12 format). Finally, set the certificate as a scan file certificate.  
1. Start a web browser.  
2. Enter the machine's IP address, beginning with "https," into the Address box of your web browser, and  
press the Enter key.  
Example:  
https://192.168.1.1/  
3. Click the Properties tab.  
4. Click [+] on the left of Security to display the items in the folder.  
5. Click Machine Digital Certificate Management.  
6. Click on Upload Signed Certificate.  
Important: When importing a certificate, if the same certificate has been already registered in [Local  
Device] or [Others], the certificate cannot be imported. Delete the existing certificate before importing  
the new one.  
a. Enter the Password.  
b. Enter the Re-enter Password.  
c. Enter a file name for the file you want to import, or select the file to be imported by clicking the  
Browse button.  
d. Click the Import button. When a screen to enter the user name and password appears, enter the  
System Administrator user ID and password into User Name and Password, and then click OK.  
Note: The default user ID is "11111" and the default password is "x-admin".  
7. Refresh the web browser.  
8. Click [+] on the left of Security to display the items in the folder.  
205  
 
9. Configure the certificate.  
a. Click on Trusted Digital Certificate Management.  
b. Select [Local Device] for Category, [Scan File] for Certificate Purpose, and then click the  
Display the List button.  
c. Place a check mark in the box in front of the Certificate you wish to view details for.  
d. Click the Certificate Details button.  
e. Click the Use this certificate button.  
f. Click Reboot. The machine will reboot and the setting values will be reflected.  
10. Configure the settings for PDF/XPS Signatures.  
a. Refresh the web browser.  
b. Click [+] on the left of Security to display the items in the folder.  
c. Click PDF/DocuWorks Security Settings and then set the following items.  
PDF Signature  
Select the setting for PDF Signature from [Do not add signature], [Always add visible signature],  
[Always add invisible signature], or [Select during send].  
XPS Signature  
Select the setting for XPS Signature from [Do not add signature], [Always add signature], or [Select  
during send].  
d. Click the Apply button.  
206  
Configuration on a Computer  
Confirm that the digital certificate being used by the machine to encrypt PDF and XPS files has been  
imported and is registered on the recipient’s computer. This will assure the ability to conduct two way  
digital signing of files, should this capability be desired or needed.  
207  
 
IP Sec  
IP Sec (IP Security) is comprised of the IP Authentication Header and IP Encapsulating Security Payload  
protocols, that secure IP communications at the network layer of the protocol stack, using both  
authentication and data encryption techniques. The ability to send IP Sec encrypted data to the printer is  
provided by the use of a public cryptographic key, following a network negotiating session between the  
initiator (client workstation) and the responder (printer or server). To send encrypted data to the printer, the  
workstation and the printer have to establish a Security Association with each other by verifying a matching  
password (shared secret) to each other. If this authentication is successful, a session public key will be  
built and used to send IP Sec encrypted data over the TCP/IP network to the printer.  
Providing additional security during the Public Key negotiating process, Digital Certificates can  
alternatively be used in place of the Shared Secret, to encrypt the Public Key information being exchanged  
between communicating parties. The Digital Certificate resides on the multifunction device (managed as  
stated in this Encryption section in the Configuring Scan File certificates topic) and MUST also have been  
imported and stored on the computer that is encrypting data being sent to the device.  
Certificates add digital signatures (individualized checksums verifying data integrity) to datagrams during  
the public key negotiating process, greatly assisting in securing that data from network sniffers.  
To enable IP Sec:  
1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Click the symbol to the left of the Security folder.  
4. Select IP Sec in the directory tree.  
5. Enable the Protocol by placing a checkmark in the Enabled box.  
6. Select Pre-Shared Key to use the Shared Secret (between this device and remote computers also  
possessing the secret). Note that if you select Digital Signature, the Shared Secret boxes will be  
grayed out and you will have to supply a Certificate stored on this device to the remote computer that  
wishes to send IP Sec encrypted data to this device. Refer to the Configuring certificates with  
CentreWare Internet Services topic in this Encryption section for full information.  
7. Enter the Shared Secret (a password) in the Shared Secret and Verify Shared Secret boxes.  
8. Select Enabled (default setting) for the Communicate with Non-IP Sec Device setting, so that  
computers not set up for encryption can still communicate with this device.  
9. Use the on line Help for assistance with other available settings.  
10. Click Apply when done and supply the Administrator User Name and Password, if prompted. The  
default is 11111 and x-admin.  
208  
   
Scheduled Image Overwrite  
A TCP/IP network-connected device can be set to overwrite image data on a scheduled basis.  
Note: The Image Overwrite will delete all image data from the hard disk!  
To enable a scheduled image overwrite, perform the following steps:  
1. At your workstation:  
a. Open your Web browser.  
b. Enter the IP address of the machine in the Address or Location field.  
c. Press Enter.  
2. Click the [Properties] tab.  
3. If prompted, type or enter your System Administrator user name and password.  
•
•
user name (default): 11111  
password ( default): x-admin  
4. Click the [Security] folder.  
5. Click the [Scheduled Image Overwrite] link.  
Note: The Image Overwrite will delete all image data from the hard disk!  
6. In the Scheduled Image Overwrite area, in the Advanced Settings box, on the Schedule Image  
Overwrite line, click [Enabled].  
7. Configure the Frequency, Day, Week, Hour, and Minute settings.  
Note: The machine will be taken off line each day at the time specified to perform the overwrite.  
8. Click [Apply]. Restart the device at the prompt.  
209  
 
Security – Secure Watermark  
This procedure enables the System Administrator to set parameters for the inclusion of a Secure  
Watermark as the background for any documents that are copied or printed on this, or another identical  
model machine.  
Secure Watermark works with copy job, client print, mailbox print, media print, incoming fax prints and  
reports.  
Note: It is assumed that you have purchased the Security option to enable this feature. If you did not,  
contact your Xerox Representative to purchase the option.  
Secure Watermark configuration items include:  
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Default Watermark Effect  
Default Watermark  
Font Size  
Background Pattern  
Date Format  
Font Color  
Density  
Watermark / Background Contrast  
Force Watermark – Copy Job  
Force Watermark – Client Print  
Force Watermark – Mailbox Print  
Custom Watermark 1  
Custom Watermark 2  
Custom Watermark 3  
To configure Secure Watermark:  
1. Press the Log In / Out button on the Device’s Control Panel.  
2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default  
"password."). Touch Enter.  
3. Press the Machine Status button on the Control Panel.  
4. Touch the Tools tab.  
5. Touch System Settings.  
6. Touch Common Service Settings.  
7. Touch Watermark. If not visible, use the scrolling arrow in the Features column.  
8. On the Watermark screen, in the Items column, touch the item to be configured, then touch Change  
Settings. The screen for the item will open.  
9. On the selected item screen, make your change and touch Save.  
10. Touch Close to return to the Tools tab.  
11. Wait several seconds for the Auto Clear service to log you out.  
12. Place a copy in the document handler of the machine and press the Start (large green) button.  
210  
   
13. Place the copy just made into the document handler of the same, or an identical model, machine, and  
attempt to make a copy. Note that copying of this document is prohibited.  
211  
Security – Secure Print  
Supported by the device’s print driver, or Internet Services print page, this feature directs the printing of  
confidential documents, or documents which should not be seen by third parties, to a User Account on the  
machine. The user can then access his or her Account, with a numeric password, at the device, and  
privately print out the stored documents.  
To use the Secure Print feature from the print driver, installed on a networked workstation, perform the  
following steps.  
1. Open a document to print from the workstation.  
2. Select print in your software application, select the Printer, then select Properties.  
3. On the Paper / Output tab, select Secure Print as your Job Type.  
4. Click Setup… and enter a User ID (such as 001) and a numeric password.  
5. Click OK on successive driver screens until the job prints.  
6. Go to the printer and press the Job Status button.  
7. Press the Secure Print Jobs & More tab.  
8. Press Secure Print.  
9. Select your job and press Document List.  
10. Enter your password when prompted and press Confirm.  
11. Select your job, press Print and respond to the on-screen prompt.  
12. Press Close several times, when done, to return to the Job Status screen.  
13. Press the All Services button on the Control Panel to return to the All Services screen.  
212  
 
To use the Secure Print feature from Internet Services, a series of web pages installed on the printer,  
perform the following steps.  
1. On a TCP/IP networked workstation, start your web browser.  
2. Enter the IP address of the printer in the address box of the browser and press Enter.  
3. Click the Print tab.  
4. Scroll down to the bottom of the page to see the Secure Print radio button.  
5. Click on the Secure Print radio button to enable it.  
6. Enter a User ID (such as 001).  
7. Enter your desired, numeric passcode in the two boxes provided.  
8. Use the Browse… button to locate your PRINT READY file.  
9. Click Submit Job. Then go to the printer and press the Job Status button.  
10. Press the Secure Print Jobs & More tab.  
11. Press Secure Print.  
12. Select your job and press Document List.  
13. Enter your password when prompted and press Confirm.  
14. Select your job, press Print and respond to the on-screen prompt.  
15. Press Close several times, when done, to return to the Job Status screen.  
16. Press the All Services button on the Control Panel to return to the All Services screen.  
213  
Xerox Standard Accounting  
Overview  
When enabled, Xerox Standard Accounting (XSA) tracks the numbers of Copy, Print, Network Scanning,  
E-mail, Server Fax, Internet Fax and Embedded Fax jobs (when these features are installed on the  
machine), for each user. Usage limits can also be applied to users to restrict the total numbers of copy,  
print, fax and scan jobs that a user can perform. Administrators can print a report which contains all XSA  
data.  
XSA is set up through CentreWare Internet Services, the machine's HTTP pages displayed on your web  
browser. Administrators must create accounts and specify limits before users are authorized to access the  
machine.  
When XSA is set up, users must enter their account details at the machine to use the device. When they  
have finished their job, their XSA allocation is reduced by the number of prints, copies or scans performed.  
When XSA is enabled, users must enter their account details in the printer driver to print documents from  
their workstations.  
The XSA feature is mutually exclusive from any other accounting feature. If XSA is enabled at the device,  
you cannot enable Foreign Device Interface, Auditron or Network Accounting.  
Each device supports unique XSA User IDs and Group Accounts.  
All user IDs must be assigned to one or more group accounts.  
Note: The XSA settings and account data are stored in the machine. It is strongly recommended that  
you back up the settings and data regularly using the Cloning hot link available under the XSA folder of  
Internet Services as described in this section. Should the machine lose your XSA data and settings  
you can restore them from the backup file that you produced by the Cloning process.  
Installation Checklist  
Before starting the installation procedure, please ensure the following items are available or have been  
performed.  
1. Ensure that your device is fully functioning on the network.  
2. Ensure that the TCP/IP and HTTP protocols are configured on the device and fully functioning. This is  
required to access CentreWare Internet Services to configure Xerox Standard Accounting. The  
Internet Services function is accessed through the embedded HTTP server on the machine and allows  
System Administrators to configure XSA with a web browser.  
To verify that the TCP/IP and HTTP protocols are correctly configured, print a Configuration Report as  
stated in the Configuration Report topic in the Network Connectivity section of this guide.  
To configure TCP/IP, refer to the TCP/IP Configuration topic in the NOS Selection section of this guide.  
To enable HTTP, refer to the Enable Internet Services (HTTP) topic in the Network Connectivity section  
of this guide.  
214  
     
Enable Xerox Standard Accounting (from Internet Services)  
At your Workstation  
1. Open your Web browser and enter the TCP/IP address of the machine in the Address bar. Press  
Enter.  
2. Click the Properties tab.  
3. Select the Accounting folder, then click the Accounting Configuration hot link.  
4. Select Xerox Standard Accounting from the Accounting Type drop-down list. Note: It is also  
possible to select Xerox Accounting for use with an Authentication Server, as described in the Security  
– Authentication section of this guide.  
5. Place a checkmark in the Enable box for each service that you wish to restrict access to. For  
explanations of each service, click the Help button.  
6. Click Apply and enter the Administrator User name and password when prompted (default of 11111  
and x-admin).  
7. Click OK.  
8. Click the Reboot Machine button when it displays on screen.  
215  
 
Create a Group Account  
1. On the Properties tab of Internet Services, click the Accounting folder, then the Xerox Standard  
Accounting folder in the directory tree.  
2. Click the Group Accounts link to create a new group account.  
3. In the Group Accounts Account ID box, enter an ID for the new group account (for example 001). The  
Group Account can be numeric values up to a maximum of 32 characters. Group Account ID's must be  
unique.  
4. Enter a name for the group account in the Account Name box (for example Xerox). The group name  
can be alphanumeric characters to a maximum of 32 characters. The Group Account name must be  
unique.  
5. Click Apply. The account will now be available in the Group Accounts list. Note that you may have to  
refresh your browser, or click another link, then click on Group Accounts again, to see the new group.  
216  
 
Create a User Account and Set Usage Limits  
Note: At least one group account must be created before you create user accounts.  
1. On the Properties tab of Internet Services, click the Accounting folder, then the Xerox Standard  
Accounting folder in the directory tree.  
2. Click the Manage Accounting link.  
3. Click the Add New User button.  
4. Enter an ID for the user. The user ID can contain alphanumeric characters to a maximum of 32  
characters (for example: A10). User ID's must be unique.  
5. Enter the user name (for example Jane Smith). The user name can contain alphanumeric characters  
to a maximum of 32 characters. User names must be unique.  
6. Enter a passcode in the Passcode box.  
7. Specify the usage limits for this account in the User Limits boxes. The maximum value for each limit is  
9999999.  
8. Click the Apply button when you have finished setting the usage limits.  
217  
 
Maximum Usage Limits and Resetting Individual Usage Limits  
The first time a user logs into the device after they have reached their maximum usage limit, a message  
displays on the user interface. The message notifies the user that they have reached their limit for the  
feature. Users will not be unable to use the feature until their limit is reset.  
If the user performs a copy job at the machine, and mid way through the job their limit is exceeded, the job  
will not continue.  
If the user performs a scan job at the machine, and mid way through the job their limit is exceeded, the job  
will be cancelled.  
If the user's limit is reached before a print job is completed, the machine will notify the user that their limit  
has been reached. The job will be deleted from the print queue. The job may run over due to sheets  
committed to the paper path.  
Note: The system administrator has unlimited access to the machine.  
To Reset User Limits (if necessary)  
1. On the Properties tab of Internet Services, click the Accounting folder, then the Xerox Standard  
Accounting folder in the directory tree.  
2. Click the Manage Accounting link.  
3. Place a checkmark in the box for the desired User ID.  
4. Click Limits and Access.  
5. Enter the new User Limits, check the Reset box, and click Apply.  
218  
   
Using XSA at the machine  
When you enable XSA, users must enter a valid user name at the machine to access any services to  
which access restriction has been applied. Refer to Enable Xerox Standard Accounting in this section  
for the specific service restricting procedure.  
At the Machine  
1. Press the All Services button, if necessary, to display all the available service buttons.  
2. Press any button representing a service to which restricted access has been applied.  
3. When the “Press the Log In / Out button” message displays on screen, press the Log In / Out button.  
4. Enter a User ID and touch Confirm.  
Note: If the User is a member of more than one Group Account, he or she will be asked to select the  
account that they wish to log into.  
5. When the User is logged in, the selected service screen will be displayed. The User can now use that  
service, with usage tracked by XSA.  
219  
 
Resetting Usage Data  
At your Workstation  
1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Click the Accounting folder, then the Xerox Standard Accounting folder in the directory tree.  
4. Click the Report and Reset link.  
5. To reset all usage data to zero, click the Reset Usage Data button.  
6. Click OK to confirm.  
WARNING! Do not click the Reset to Default button unless you intend to delete all users, accounts and  
usage data from your machine.  
220  
 
Print a Usage Report  
At your Workstation  
1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Click the Accounting folder, then the Xerox Standard Accounting folder in the directory tree.  
4. Click the Report and Reset link.  
5. Click the Generate Report button.  
6. Follow any additional displayed prompts to save the XSA Report.csv (comma separated value) file to  
your workstation.  
221  
 
Enable XSA in your Print Drivers  
Refer to the driver documentation for the steps to follow to enable XSA in your print drivers.  
222  
 
Backing Up XSA data and settings and Cloning to another device  
The Cloning feature enables you to copy settings, including Xerox Standard Accounting (XSA) settings  
and account information, to a file on your workstation or Server. You can then use this file to restore the  
data and settings on the same machine or to clone other machines. You can only clone XSA settings to  
another Xerox device that supports the XSA feature.  
The Clone feature will create a .dat file script that can be used to configure other machines. All machines  
must have the same version of software for the .dat file to be accepted.  
The software version is located on the Properties tab, under General Setup.  
Check that the device you want to clone settings to supports XSA  
1. At a networked workstation, open your web browser and enter the TCP/IP address of the machine that  
you want to clone to. Press Enter.  
2. Click the Properties tab.  
3. See if the Xerox Standard Accounting is shown in the directory tree (under the Accounting folder). If it  
is not, then you cannot clone XSA settings to this machine.  
4. Click the General Setup folder.  
5. From the display of available hot links, verify that Cloning is among them.  
To clone a machine  
1. At your workstation, open your web browser and enter the TCP/IP address of the machine with the  
settings that you want to copy, in the Address bar. Press Enter.  
2. Click the Properties tab.  
3. Click the General Setup folder, then Cloning.  
4. In the Cloning area, in the Create Clone File box, select the settings that you wish to clone.  
a. To clone all features, verify that all features are checked and then click Clone.  
b. To customize the configuration file, disable any of the features by clearing the check boxes next to  
the feature(s), then click Clone.  
c. To see a detailed listing of the feature details, click View Feature Details.  
5. Enter the current administrator User name and password, if prompted. The default is 11111 and x-  
admin.  
6. Right-click on the .dat link that appears and select Save Target As.  
7. A dialog box will prompt you to specify and name and location for the cloned file. Ensure the extension  
reads .dat.  
8. Click Save. The .dat file can now be used to restore the information to the same machine or to clone  
other machines.  
223  
     
To Restore Settings or Clone Settings to another Machine  
Note: This procedure will cause the machine to reboot and will be unavailable over the network for  
several minutes.  
Note: All machines must have the same version of software for the .dat file to be accepted  
1. Open your web browser and enter the TCP/IP address of the machine that you wish to restore or clone  
the settings to. Press Enter.  
2. Click the Properties tab.  
3. Click the General Setup folder, then Cloning.  
4. In the Cloning area, in the Install Clone File box:  
a. Click Browse and move through your file system to the .dat file.  
b. Click Open.  
c. Click Install.  
5. If prompted, enter the current administrator User name and password. The default is 11111 and x-  
admin.  
Note: The machine will be unavailable over the network for several minutes.  
6. Once rebooted a Configuration Report should automatically print, if enabled. If the Configuration  
Report does not automatically print, manually print the list by referring to the instructions in the  
Configuration Report topic in the Network Connectivity section of this guide. Looking at the  
Configuration Report, verify that some or all of your settings have been cloned to the new machine.  
Also, note that it may be necessary for you to use your web browser to view the Xerox Standard  
Accounting set up of Users and Groups on the new machine.  
224  
 
Audit Log  
Overview  
With TCP/IP and HTTP-based processes running on the device, exposure to access attacks,  
eavesdropping, file tampering, service disruption, and identity (password) theft is significantly increased.  
The Audit Log, regularly reviewed by the Security Administrator, often with the aid of third party analyzing  
tools, helps to assess attempted security breaches, identify actual breaches, and prevent future breaches.  
The Audit Log is enabled or disabled from the Audit Log hot link on the Properties tab of Internet  
Services, accessed from a networked workstation running a web browser. To enable Internet Services, if  
necessary, refer to the Enable Internet Services topic in the Network Connectivity section of this guide.  
Access to logged data is also accomplished from the Audit Log hot link on the Properties tab of Internet  
Services, but additionally requires the enabling of SSL/TLS encryption. To enable this encryption, refer to  
the Security – SSL/TLS Encryption topic in the Options section of this guide.  
Events tracked in the Audit Log, include: Starting and Stopping of the device, Login/Logout events,  
Changes to system settings, and job completions.  
Accessing the Audit Log feature  
The Audit Log feature is accessed through Internet Services as follows:  
1. On a networked workstation, open your Web browser and enter the TCP/IP address of the machine in  
the Address or Location field. Press Enter.  
2. Click the Properties tab.  
3. Click the Audit Log hot link.  
4. Supply the Administrator User Name and Password (defaults of 11111 and x-admin), when prompted.  
5. Select the On-Line Help for additional help, as required.  
225  
     
Annotation (Bates Stamping)  
Overview  
Adding notes to scanned and copied pages (annotation) is primarily a user-controlled feature. An  
Annotation button is accessed by pressing the Copy button on the device's Main (All Services) screen,  
then by pressing the Output Format tab. Bates Stamping is one of the selections available by pressing the  
Annotation button.  
Bates Stamping is used in the legal profession to sequentially number or date/time-mark documents as  
they are scanned and copied by the system. A number of parameters are available for selection, as  
specified below.  
Note: Other forms of annotation are available, with default parameters set by the System Administrator  
using the same button-pressing sequence stated in this section under Configuring a precise bates  
stamp location. For these other forms of annotation, note that you will need to press the Copy  
Defaults button, after pressing Copy Service Settings on the Tools tab, to modify stamp settings.  
Configuring Bates Stamp Settings  
1. Insert a document in the device's document handler.  
2. Press Copy on the Main (All Services) screen.  
3. Press the Output Format tab.  
4. Press the Annotations button.  
5. Select Bates Stamp.  
6. Set Bates Stamping to on.  
7. Press the Prefix text box, and press Edit if necessary, to use the displayed keyboard to specify the  
Prefix to use.  
8. Press Save.  
9. Press the Number of Digits button to assign the number of digits for printed page numbers. Press  
Save to save setting changes.  
10. Press Apply To in order to specify the pages on which to print the Bates Stamp. Press Save to save  
changes.  
11. Press Position to specify the relative position on the page for the printed Bates Stamp. Note that, if  
available, a precise location can be set by the System Administrator as stated in this section. Press  
Save to save changes.  
12. Press Format & Style to specify the size and color of type for the Bates Stamp. Press Save to save  
changes.  
13. Press Save when done, then press Save again.  
14. Press the Start button.  
226  
     
Configuring a precise Bates Stamp location (if available)  
1. Press the Log In / Out button on the Control Panel.  
2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default  
"password.")  
3. Press the rectangular Enter button on the touch screen.  
4. Press the Machine Status button.  
5. Touch the Tools tab.  
6. Press Copy Service Settings.  
7. Press Copy Control.  
8. Press the down arrow to scroll to the Bates Stamping selection lines.  
9. Press the applicable Bates Stamp position lines to set the precise location for your Bates stamp, using  
x and y axes.  
10. Press Change Settings to change settings.  
11. Press Save to save your changes.  
12. Press Close until the System Settings screen is displayed.  
13. Press Exit on the System Settings screen to return to the Main (All Services) screen.  
Note: If you press the Copy Defaults button, after pressing Copy Service Settings on the Tools tab,  
many annotation settings are available for selection and modification.  
227  
 
Media Card Reader  
Overview  
The Media Card Reader is available as an optional kit for the WorkCentre 328/7335/7345.  
If the Media Card Reader is installed on the WorkCentre 7328/7335/7345, image data (Exif) taken by  
digital cameras and document files (PDF, TIFF) can be printed by the WorkCentre 7328/7335/7345.  
For further information, refer to the Media Card Reader User Guide.  
Note: “Exif” is a file format that embeds information required to print data in an image taken by digital  
cameras.  
The WorkCentre 7328/7335/7345 uses two media printing modes:  
•
Media Print – Text – prints data stored in document format. It is helpful to think of the word “text” as  
synonymous with “document.”  
•
Media Print – Photos – prints data stored in the standard format of most digital cameras.  
Media Card Reader Hardware  
•
•
•
Access Indicator – this light illuminates when the media card is inserted.  
Eject Button – press this button to eject the media card.  
Media Slot – insert the media card into this slot.  
Supported Media and File Formats  
The Media Card Reader supports CompactFlash media only. To use media other than CompactFlash,  
insert the media into a CompactFlash adaptor.  
Note: The media and the CompactFlash adaptor are optional.  
The media and file formats that can be used are as follows.  
Supported Media  
•
•
•
•
•
•
SmartMedia  
CompactFlash  
CompactFlash (MicroDrive)  
SD Card  
Memory Stick  
xD-Picture Card  
Supported File Formats  
•
•
Media Print - Photos  
•
•
JPEG  
TIFF - DCF1.0-compliant JPEG/TIFF (Exif2.0, Exif2.1, Exif2.2) are supported.  
Media Print - Text  
•
•
PDF Extension: .pdf, PDF1.3 or later  
TIFF Extension: .tif, gray scale 4 bit/8 bit uncompressed, 4 bit/24 bit compressed by JPEG,  
compressed by MH/MMR  
228  
           
Important Notes and Restrictions  
•
MagicGate Memory Stick is not supported.  
•
Image files other than files in Exif format (JPEG and TIFF files created on computers) cannot be  
printed.  
•
If an image file in Exif format is edited or saved on a computer, the file format is changed and no  
longer remains in Exif format.  
•
•
•
•
•
Do not save image files and document files in the same medium.  
A media card containing over 900 files may not be detected properly.  
In Media Print - Text mode, PDF files or TIFF files stored in folders cannot be printed.  
PDF files stored on Mac OS cannot be printed and displayed on the screen.  
If characters not supported by the machine are used in file names, the file names will not be  
displayed on the screen.  
•
Characters up to 255 can be recognized as a file name. However, not more than 100 characters  
will be displayed.  
•
•
Use media formatted by digital cameras or computers (FAT12, 16, 32 only).  
Only use media recommended by Xerox. For the information on recommended media, contact our  
Customer Support Center.  
•
•
If anything is wrong with a media card, the process aborts within a few minutes and an error  
message appears.  
Before powering off the WorkCentre 7328/7335/7345, be sure to eject the media card.  
Inserting and Ejecting Media  
To insert or eject a media card, follow the procedure below:  
CAUTION: Do not press the Eject Button, pull out the USB cable, or power off the machine when the  
Access Indicator light is illuminated. Data stored on the media card may be damaged.  
1. Before ejecting the medium, touch the antistatic label.  
2. Press the Eject button, and then pull out the media card.  
Selecting and Printing Text Files  
To Select and Print Text Files:  
1. Insert the media card into the Media Slot of the Media Card Reader.  
2. Press the All Services button.  
3. Touch the Media Print – Text icon.  
4. After the files are imported, touch the appropriate button. You can choose from:  
•
•
•
Select All  
Select from List  
Select Range  
5. Touch the Media Print Text and Advanced Settings tabs as required to change any appropriate print  
settings.  
6. Press the Start button.  
229  
     
Media Print Text Tab  
The Media Print Text tab allows you to select from a variety of printing options.  
The options for the Media Print Text tab include:  
•
•
•
•
Output Color – you can choose Color or Black & White.  
Paper Supply – choose the paper tray to be used as a source when printing.  
2 Sided Printing – choose 1 Sided, 2 Sided (Flip on long edge), or 2 Sided (Flip on short edge).  
Multiple-Up – choose from Off, 2 Pages Up, or 4 Pages Up.  
Index Print  
The Index Print button allows you to print a collection of miniature (30mm x 40mm) images onto one page  
from the files on the media card.  
When you select the Index Print button, you will only be able to specify the number of copies printed. All  
other printing options remain at their previous settings.  
Advanced Settings  
The Advanced Settings tab allows you to select from a variety of printing options.  
You can choose to set Bitmap Smoothing to On or Off on this tab. Selecting the On option smoothes out  
rough and jagged edges within your document.  
Selecting and Printing Photo Files  
1. Insert the media card into the Media Slot of the Media Card Reader.  
2. Press the All Services button.  
3. Touch the Media Print – Photos icon.  
4. After the files are imported, touch the appropriate button. You can choose from:  
•
•
•
Select All  
Select from List  
Select Range  
5. Touch the Media Print Photos and Advanced Settings tabs as required to change any appropriate print  
settings.  
6. Press the Start button.  
Media Print Photos Tab  
The Media Print Photos tab allows you to select from a variety of printing options. The Media Print Photos  
tab is shown below. The options for the Media Print Photos tab include:  
•
•
•
•
Output Color – you can choose Color or Black & White.  
Paper Supply – choose the paper tray to be used as a source when printing.  
2 Sided Printing – choose 1 Sided, 2 Sided (Flip on long edge), or 2 Sided (Flip on short edge).  
Output Photo Size – choose from Full Page Print, any available Output Size, or anywhere from 2  
to 8 Pictures per Page.  
230  
         
Index Print  
The Index Print button allows you to print a collection of miniature (30mm x 40mm) images onto one page  
from the files on the media card. When you select the Index Print button, you will only be able to specify  
the number of copies printed. All other printing options remain at their previous settings.  
Advanced Settings  
The Advanced Settings tab allows you to select from a variety of printing options.  
You can choose to set Bitmap Smoothing to On or Off on this tab. Selecting the On option smoothes out  
rough and jagged edges within your document.  
Problem Solving  
If one of the following symptoms occurs, or if an error message appears on the screen, follow the remedy  
to solve the problem.  
Symptom 1. The access indicator light of the Media Card Reader does not illuminate.  
•
•
Cause: The USB cable may not be connected correctly.  
Remedy: Power off the machine, pull out the USB cable, and then insert the cable into the  
connector securely.  
Symptom 2. The Media Print - Photos and Media Print - Text icons are not displayed on the All  
Services screen.  
•
•
Cause: The machine does not recognize the media card reader properly.  
Remedy: Power off the machine, pull out the USB cable, and then insert the cable into the  
connector securely.  
Symptom 3. Blank sheets are output.  
•
Cause: Files that cannot be printed by the machine (image files not saved in Exif format) are  
included in the selected files.  
•
Remedy: Image files not saved in Exif format cannot be printed by Index Print. Delete the image  
files that cannot be printed by Index Print, and then print files again.  
Note: If an image file in Exif format is edited or saved on a computer, the file format is changed and no  
longer remains in Exif format.  
231  
     
USB Printing  
Overview  
The USB Printing is available as an optional kit for the WorkCentre 7328/7335/7345.  
If the Media Card Reader is installed on the WorkCentre 7328/7335/7345, image data (Exif) taken by  
digital cameras and document files (PDF, TIFF) can be printed by the WorkCentre 7328/7335/7345.  
Note: “Exif” is a file format that embeds information required to print data in an image taken by digital  
cameras. If an image file in Exif format is edited or saved on a computer, the file format is changed and  
no longer remains in Exif format.  
The WorkCentre 7328/7335/7345 uses two media printing modes:  
•
Media Print – Text – prints data stored in document format. It is helpful to think of the word “text” as  
synonymous with “document.”  
•
Media Print – Photos – prints data stored in the standard format of most digital cameras.  
Note: The USB Printing option is similar to the Media Card Reader option, but there are several  
important differences.  
USB Printing Hardware  
•
USB slot  
Supported Media and File Formats  
USB Printing supports typical USB flash drives.  
Supported File Formats  
•
Media Print - Text  
•
•
PDF Extension: .pdf, PDF1.3 or later  
TIFF Extension: .tif, gray scale 4 bit/8 bit uncompressed, 4 bit/24 bit compressed by JPEG,  
compressed by MH/MMR  
•
XPS  
•
Media Print - Photos  
•
•
JPEG  
TIFF - DCF1.0-compliant JPEG/TIFF (Exif2.0, Exif2.1, Exif2.2) are supported.  
Note: The photo files MUST be in the format that they were stored in on the camera. Copy the folder,  
(for instance, a DCIM folder) to the USB drive.  
Important Notes and Restrictions  
•
Image files other than files in Exif format (JPEG and TIFF files created on computers) cannot be  
printed.  
•
If an image file in Exif format is edited or saved on a computer, the file format is changed and no  
longer remains in Exif format.  
•
•
•
Do not save image files and document files in the same medium.  
In Media Print - Text mode, PDF files or TIFF files stored in folders cannot be printed.  
PDF files stored on Mac OS cannot be printed and displayed on the screen.  
232  
           
•
•
If characters not supported by the machine are used in file names, the file names will not be  
displayed on the screen.  
Characters up to 255 can be recognized as a file name. However, not more than 100 characters  
will be displayed.  
233  
Selecting and Printing Text Files  
To Select and Print Text Files:  
1. Insert the USB drive into the USB slot.  
2. Press the All Services button.  
3. Touch the Media Print – Text icon.  
4. After the files are imported, touch the appropriate button. You can choose from:  
•
•
•
Select All  
Select From List  
Select Range  
5. Touch the Media Print Text or Advanced Settings tabs as required to change any appropriate print  
settings.  
6. Touch the file to be printed.  
7. Press the Start button.  
Media Print Text Tab  
The Media Print Text tab allows you to select from a variety of printing options.  
The options for the Media Print Text tab include:  
•
•
•
•
•
Output Color – you can choose Color or Black & White.  
Paper Supply – choose the paper tray to be used as a source when printing.  
2 Sided Printing – choose 1 Sided, 2 Sided (Flip on long edge), or 2 Sided (Flip on short edge).  
Output – choose stapling options as needed.  
Index Print  
•
The Index Print button allows you to print a collection of miniature (30mm x 40mm) images  
onto one page from the files on the media card.  
•
When you select the Index Print button, you will only be able to specify the number of copies  
printed. All other printing options remain at their previous settings.  
Advanced Settings Tab  
The Advanced Settings tab allows you to select from a variety of printing options.  
•
•
Multiple-Up – choose from Off, 2 Pages Up, or 4 Pages Up.  
Bitmap Smoothing – Selecting the On option smoothes out rough and jagged edges within your  
document.  
234  
       
Selecting and Printing Photo Files  
To Select and Print Photo Files:  
Note: The photo files MUST be in the format that they were stored in on the camera. Copy the folder,  
(for instance, a DCIM folder) to the USB drive.  
1. Insert the USB drive into the USB slot.  
2. Press the All Services button.  
3. Touch the Media Print – Photos icon.  
4. After the files are imported, touch the appropriate button. You can choose from:  
•
•
•
Select All  
Select From List  
Select Range  
5. Touch the Media Print Photos or Advanced Settings tabs as required to change any appropriate print  
settings.  
6. Touch the file to be printed.  
7. Press the Start button.  
Media Print Photos Tab  
The Media Print Photos tab allows you to select from a variety of printing options. The Media Print Photos  
tab is shown below. The options for the Media Print Photos tab include:  
•
•
•
•
Output Color – you can choose Color or Black & White.  
Paper Supply – choose the paper tray to be used as a source when printing.  
2 Sided Printing – choose 1 Sided, 2 Sided (Flip on long edge), or 2 Sided (Flip on short edge).  
Output Photo Size – choose from Full Page Print, any available Output Size, or anywhere from 2  
to 8 Pictures per Page.  
•
Index Print  
•
The Index Print button allows you to print a collection of miniature (30mm x 40mm) images  
onto one page from the files on the media card.  
•
When you select the Index Print button, you will only be able to specify the number of copies  
printed. All other printing options remain at their previous settings.  
Advanced Settings Tab  
The Advanced Settings tab allows you to select from a variety of printing options.  
You can choose to set Bitmap Smoothing to On or Off on this tab. Selecting the On option smoothes out  
rough and jagged dges within your document.  
235  
       
Thumbnail Preview  
Thumbnail Preview is an optional feature and may not be available on your machine. Review the  
instructions that are included in the Thumbnail kit.  
To view a thumbnail preview and print a document  
1. At the device, select [All Services].  
2. Select [Send from Mailbox] icon.  
3. Select [Mailbox Name].  
A list of Mailbox Names are displayed with a number association. The numbers are used as identifiers  
for commonly used mailboxes. You may identify the mailbox by the name or number, depending on  
how you choose to identify the mailbox.  
4. Select the document name from the Document List.  
The document selected will be used to send to the printer. When a document is identified and  
selected, a check mark will be placed in the Order field. More than one document can be selected.  
•
•
In the Mailbox, a document to be previewed may be any print, scan, or fax job  
On a thumb drive, a document may only be a JPEG in the Exchangeable image file format (Exif).  
Exif JPEGS are JPEGs as they are stored on a digital camera. A JPEG produced by Photoshop or  
any other image modification and storage software will not work properly.  
5. Select Thumbnail.  
The Thumbnail feature will open a preview window of the selected document. A small, thumbnail-sized  
image will display on your screen. This option is useful in determining if you have chosen the correct  
document.  
6. Select Print.  
The mailbox print settings will display.  
7. Select the Paper Supply, Output, and 2 Sided Printing Options.  
•
•
•
Paper Supply: Select the paper to be used with this document.  
Output: Select the desired output destination for this document.  
2 Sided Printing: Select the appropriate 2 Sided Printing option for this document.  
8. Select Print.  
The selected document will be printed to the specified location.  
236  
   
Hard Disk Data Encryption  
The controller hard disk data encryption is enabled by default on your WC 7300 series product. This  
encryption feature provides an additional level of data security on the device, while operating at a low level  
within the operating system. The impact on performance is very small.  
Note: Enabling or disabling disk encryption will result in a system reboot and a hard disk initialization.  
During hard disk initialization, all customer information, mailboxes, templates, and other information  
stored on the disk will be lost.  
To verify or change hard disk data encryption  
1. Press the Log In / Out button on the Device’s Control Panel.  
2. Press the "1" key on the numeric keypad five consecutive times.  
3. Press the Machine Status button on the Control Panel.  
4. Touch the Tools tab.  
5. Touch Common Service Settings.  
6. Scroll to Other Settings.  
7. Scroll to Data Encryption. The current setting appears in the Current Settings column. Data Encryption  
should appear to be ON.  
8. To change the setting, touch Data Encryption, touch Change Settings. Touch On or Off, then touch  
Save.  
Note: Enabling or disabling disk encryption will result in a system reboot and a hard disk initialization.  
During hard disk initialization, all customer information, mailboxes, templates, and other data stored on  
the disk will be lost.  
Encryption Key For Confidential Data  
When enabling Data Encryption, the system administrator may also create an Encryption Key For  
Confidential Data. The system administrator may either verify the default encryption key, or enter a new  
alpha-numeric string of up to 12 characters to be used by the encryption algorithm.  
237  
   
Internet Services  
Enable Internet Services (HTTP)  
Internet Services are a series of Web (HTML) Pages located within the Device enabling network  
communication settings to be conveniently configured from a web browser running on a remotely located  
workstation.  
Note: If Authentication is enabled, as stated in the Security – Authentication topic in the Options  
section of this guide, you will have to supply the Administrator User Name and Password when first  
accessing Internet Services, rather than supplying these credentials after configuring individual  
features with Internet Services.  
To access Internet Services Settings at the Device  
1. Press the Log In / Out button on the Control Panel.  
2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default  
"password.")  
3. Press Enter on the touch screen.  
4. Press the Machine Status button on the Control Panel.  
5. Press the Tools tab.  
6. Press Connectivity & Network Setup.  
7. Press Port Settings.  
8. When the Port Settings menu displays, press the down arrow key to view additional selections.  
9. Press the Internet Services (HTTP) selection line.  
10. Press the Change Settings button in the lower right corner of the Port Settings menu screen.  
11. When the Internet Services (HTTP) menu displays, note that you have two settings available for  
selection. The Port Settings menu selections are Port Status and Internet Services Port Number.  
After pressing the selection line, to access available settings press the Change Settings button in the  
lower right corner of the touch screen.  
238  
     
Internet Services (HTTP) Enablement  
1. Press the selection line labeled Port Status.  
2. Press the Change Settings button.  
3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for  
Internet Services Enablement. The available settings are Enabled or Disabled. In order to use  
Internet Services, this setting MUST be enabled.  
4. To change settings, press your setting of choice, then press the Save button.  
5. To exit the screen, without making any changes, click the Cancel button.  
Internet Services Port Number  
1. Press the selection line labeled Internet Services Port Number.  
2. Press the Change Settings button.  
3. On the Port Number screen, use the supplied keypad to enter the appropriate port number (default of  
80).  
4. To change settings, press the Save button.  
5. To exit the screen, without making any changes, press the Cancel button.  
Exiting the Internet Services Selection Menu  
To exit the Internet Service Selection Menu, which returns you to the Port Settings menu, press the  
rectangular Close button in the upper right corner of the touch screen.  
Exiting the Port Settings Menu and returning to the Tools tab screen  
1. To exit the Port Settings menu, returning to the Tools tab screen, press the rectangular Close button  
in the upper right corner of the Port Settings menu screen.  
2. Wait several seconds and the Auto Clear service should log you out.  
Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to  
register and enable your new settings.  
239  
       
Overview  
Internet Services is the embedded HTTP server application that resides in the Device. Internet Services  
allows you to access Device configuration and connectivity tools using a web browser.  
To access the Device's Internet Services from your workstation, set your browser so that it will not try  
to access the Device through a proxy server.  
With your Internet Browser program running on your workstation, enter the Device's IP Address (as seen  
on the Configuration Report) into the Address or Location field of the browser. Press the Enter key on  
your keyboard.  
Internet Services contains the following main menu tabs:  
•
•
•
Status: Allows you to review the status of the Device's Trays and Consumables.  
Jobs: Allows you to view the current job queue, as well as a history of processed jobs.  
Print: Features the Job Submission hot link. Job Submission allows you to send print-ready jobs to  
the Device. This tab also includes the feature known as Secure Print, which is covered in this guide in  
the topic of the same name. Note: The print-ready jobs must be in a file format that the Device  
recognizes (PostScript files with a .ps file extension, for example). Delivery methods include  
Immediate Print, Proof Print, Delayed Print, and Secure Print. For information on Secure Print, refer to  
the Security – Secure Print topic in this guide.  
•
Scan: Includes the Mailbox, Job Templates, and Job Flow Sheets hot links. The Mailbox link lets  
you create individual mailboxes into which you can direct scanned documents. These documents can  
then be retrieved and printed, either at the device or locally at your workstation, as explained in the  
Scanning to the Device’s Hard Drive (Mailbox) topic. In addition, by using Job Flow Sheets, as  
explained in the Set Up and Use of Job Flow Sheets topic, you can perform a number of actions on the  
documents residing in your mailbox. Job Templates enables the creation and editing of individual  
Job Templates, used to direct scanned jobs to Network Servers.  
•
•
Properties: Allows you to configure the Device for job processing, options support, and network  
communications.  
Support: Provides a Software Upgrade hot link, and displays System Administrator and Xerox  
Support information. By clicking on Change Settings, the displayed System Administrator information  
can be modified as desired. Note that Machine Software is best upgraded using the Machine  
Software folder, contained in the Services folder of the Properties tab.  
240  
 
Status Tab  
The Status tab allows you to retrieve the status of the Device’s Trays and Consumables.  
Click either the Trays or Consumables hot link to view the status of the desired item.  
Click the General hot link for a general description of the machine currently being communicated with.  
Click the Refresh button at any time to refresh the status screens.  
Note that this Tab also contains a handy Reboot Machine button, enabling remote rebooting of the  
Device, when needed.  
241  
 
Jobs Tab  
Clicking the Jobs tab allows you to view the current job queue, as well as a history of processed jobs.  
Click on the Active Jobs hot link to view the current job queue.  
If you click on the folder labeled Job History List you will see the Job History hot link which, when clicked,  
displays a list of jobs that have been processed from the dates indicated on the screen. The list includes  
jobs that have been printed, copied, and scanned.  
242  
 
Print Tab  
The Print tab features the Job Submission hot link.  
Job Submission allows you to send print-ready jobs to the Device. Note: The print-ready jobs must be in  
a file format that the Device recognizes (PostScript files with a .ps file extension, for example). Delivery  
methods include Immediate Print, Proof Print, Delayed Print, and Secure Print. For information on Secure  
Print, refer to the Security – Secure Print topic in this guide. Use the Browse… button to locate your print-  
ready job. Click Submit Job when you are ready to submit your job.  
243  
 
Scan Tab  
Includes the Mailbox, Job Templates, and Job Flow Sheets hot links. The Mailbox link lets you create  
individual mailboxes into which you can direct scanned documents. These documents can then be  
retrieved and printed, either at the device or locally at your workstation, as explained in the Scanning to  
the Device’s Hard Drive (Mailbox) topic.  
In addition, by using Job Flow Sheets, as explained in the Set Up and Use of Job Flow Sheets topic,  
you can perform a number of actions on the documents residing in your mailbox.  
Job Templates enables the creation and editing of individual Job Templates, used to direct scanned jobs  
to Network Servers.  
For complete instructions on how to create the default template (upon which user templates are based),  
how to configure a scan filing repository, or how to set up a remote template repository, refer to Network  
Scanning (using templates) in the Options section of this guide.  
244  
 
Properties Tab  
The Properties tab allows you to configure the Device's numerous job processing, options support, and  
network communications settings.  
The Directory Tree on the left side of the screen consists of individual hot links, mixed in with a number  
of file folders, including nested folders and links.  
Note: Internet Services is being enhanced to make it more consistent with similar Xerox products. As  
of the published date of this guide, the list of individual links and folders on this tab is as stated below.  
If a link has been moved, however, simply click the individual file folders on this tab to view their  
contents and locate the described link.  
Descriptions of the folders and hot links in the Directory Tree  
The Configuration Overview hot link provides a convenient method for locating key Connectivity and  
Services settings. Clicking Settings, then Configure, takes you directly to the pages of interest, allowing  
you to quickly configure the items selected.  
The Description hot link displays basic Device identification information.  
General Setup folder  
Overview  
The General Setup folder contains the Configuration, Job Management, Paper Tray Attributes, Paper  
Settings, Power Saver Settings, Stored Document Settings, Memory Settings, Internet Services Settings,  
Pool Server Settings, and Cloning.  
Subfolders in the General Setup folder include Alert Notification, Billing & Counters, and Smart eSolutions.  
Description of links  
The Configuration hot link provides coverage of such subjects as Memory allocation; available Page  
Description Languages and their version numbers; Firmware (Software) versions for the Controller and  
Device components; Hard Disk partition information; and Hardware information (indicating the availability  
of the Ethernet Port and Hard Disk, for example).  
The Job Management hot link allows you to set permissions that allow System Administrators or general  
(non-administrator) users to delete jobs from the machine’s print queue.  
The Paper Tray Attributes hot link provides a display of the available Trays (including bypass), their  
media settings, and tray selection order. To have the Device register changes made to any settings, click  
the rectangular Apply button.  
The Paper Settings hot link displays Paper Settings, which can be manipulated and set for installed trays,  
per the Device's User Guide. To have the Device register changes made to any settings, click the  
rectangular Apply button.  
245  
     
The Power Saver Settings hot link displays the settings for low power mode and sleep mode. Low  
Power Mode is selectable from 1 to 240 minutes. Sleep Mode is selectable from 1 to 240 minutes.  
To have the Device register changes made to any settings, click the rectangular Apply button.  
The Stored Document Settings hot link enables you to set a minimum passcode length for jobs stored on  
the device.  
The Memory Settings hot link enables you to view or change the amount of memory allocated on the hard  
drive for spooling incoming jobs into buffers (dedicated to specific ports or protocols). To have the Device  
register changes made to any settings, click the rectangular Apply button.  
Note: When making setting changes you may be prompted for the Administrator password.  
The Internet Services Settings hot link displays such Internet Services settings as the Auto Refresh  
Interval in seconds, and the Display Language (if available). To have the Device register changes made to  
any settings, click the rectangular Apply button.  
The Pool Server Settings hot link is used to set up the login details from this device to a remote template  
pool server. For details, refer to the Setting up a Remote Template Pool Repository topic in the  
Network Scanning section of this guide.  
Cloning enables you to conveniently copy the settings and web-generated scan templates of one machine  
and transfer them to other machines operating with the same version of system software. Groups of  
settings can be cloned, depending on the optional features installed on the machine.  
Alert Notification subfolder  
This folder contains two links. The Billing Meter Read Alerts link is used to set up an e-mail notification to  
the designated Billing Administrator whenever billing meters are automatically read by the Meter Assistant.  
The Supplies Data Sent Alerts link is used to set the receiving email address for alerts from the Supplies  
Assistant. For more information on both the Meter and Supplies Assistants, see the Smart eSolutions  
(Meter Assistant and Supplies Assistant) topic in this guide.  
Billing & Counters subfolder  
The Billing & Counters folder contains links which display a tally of the total number of pages, images, or  
jobs processed by the device.  
The Smart eSolutions subfolder  
The Smart eSolutions folder contains all the hot links you need to set up automatic billing meter reading  
and supplies reporting. For more information on both the Meter and Supplies Assistants, see the Smart  
eSolutions (Meter Assistant and Supplies Assistant) topic in this guide.  
Connectivity folder  
The Port Settings hot link displays a table with check boxes to enable or disable specific ports. Note that  
if any selections, such as Port 9100 for example, are unavailable for setting using the Device's Control  
Panel, they can be set here. To have the Device register changes made to any settings on this Table, click  
the rectangular Apply button, then click the Reboot Machine button (always available on the Status Tab)  
to remotely reboot the Device.  
The Port Settings hot link selections include:  
•
•
•
•
•
•
•
EtherTalk  
NetWare (for Novell networks)  
SNMP  
SMB  
LPD  
Port 9100  
Send E-mail  
246  
 
•
•
•
•
•
•
•
•
•
•
Receive E-mail  
E-mail Notification Service  
Internet Services  
FTP Client  
IPP  
UPnP Discovery  
WebDAV  
Bonjour  
WSD  
SOAP  
247  
Physical Connections subfolder  
The file folder, labeled Physical Connections, contains Ethernet, Parallel Port (if available), and USB (if  
available) hot links. Note that the Parallel Port and USB hot links need an optional kit installed before they  
can be displayed.  
Click on the Ethernet hot link to view or change Ethernet (speed) Settings from a drop-down selection  
list. Selections include: Auto (auto sensing), 10 Base-T (Half Duplex), 10 Base-T (Full Duplex), 100 Base-  
TX (Half Duplex), and 100 Base-TX (Full Duplex). The MAC Address of the machine is also displayed, but  
not editable. To have the Device register changes made to any settings, click the rectangular Apply  
button.  
Click on the Parallel hot link to view or change the enablement settings for Bi-Directional  
Communications (a check box) and Auto Eject Time (Parallel Port Timeout), with a range of 5 to 1275  
seconds. To have the Device register changes made to any settings, click the rectangular Apply button.  
Click on the USB hot link to view or change the Auto Eject Time, which is the length of time the Controller  
will wait for an end of job command before processing the job. Refer to the On-Line Help for assistance in  
configuring the Adobe Communication Protocol (if available).  
Protocols subfolder  
The subfolder, labeled Protocols, contains a list of hot links for viewing or modifying the communications  
protocols used by the Device.  
Note that the previously displayed hot link for E-mail has been moved to the Services folder in the main  
directory tree. The remaining links for SMTP Server, and POP3 Setup allow you to configure E-mail  
server addressing, for support of E-mail scanning with the machine. For complete information on the  
required E-mail settings, refer to the Scan to E-mail topic in the Options section of this guide. To have  
the Device register changes made to any settings, click the rectangular Apply button.  
The Proxy Server Settings hot link allows you to set your proxy server parameters in support of such  
services as the Meter Assistant and Web Service (if available).  
LDAP nested subfolder  
The LDAP nested folder contains the same settings available under Authentication Configuration in the  
Security folder. This allows you to configure authentication for the device using LDAP, or to independently  
configure LDAP for use with the device, such as in address book support for E-mail.  
248  
 
Services Folder  
This folder contains several subfolders.  
The Printing subfolder contains a hot link labeled Print Mode, and another sub-folder labeled Language  
Emulations.  
Click on the Print Mode hot link to set the Page Description Language emulation used by the Printer's  
Input Ports displayed on the screen. Depending upon the Ports enabled at the Device, the list of Ports will  
include: Parallel, AppleTalk (with PostScript), SMB, LPD, IPP and Port 9100. Typical Page Description  
selections for each Port include: Auto (auto select), PostScript, HP-GL/2, PCL, and TIFF/JPEG. To have  
the Device register changes made to any settings, click the rectangular Apply button.  
Click on the Language Emulations folder, then on a Page Description language to access the Printer's  
default preferences for processing that Page Description Language. To have the Device register changes  
made to any settings, click the Apply button.  
The E-mail subfolder contains a Default link to set up default E-mail parameters and a Public Address  
Book link. For complete information on REQUIRED E-mail settings, refer to the Scan to E-mail topic in  
the Options section of this guide. The Public Address Book hot link enables you to import an address  
book in Comma Separated Value (CSV) format. This address book can be used by such system options  
as E-mail, Fax, and iFAX. Click the Browse… button to locate your CSV formatted file, then click Import  
Now.  
The Fax subfolder is used to set the machine to support embedded fax (Scan to Fax) or Server Fax (Scan  
to Fax Server). The Defaults hot link is used to enable or disable the printing of a Transfer Report in  
support of Server Fax operations. Refer to the Server Fax topic of this guide for full information.  
249  
 
Services Folder (continued)  
The Network Scanning subfolder is used to set up Network Scanning using Templates, as stated in  
this guide in the topic of the same name.  
The Machine Software Subfolder currently contains two hot links: Upgrades and Manual Upgrade.  
The Upgrades hot link provides the Enabling control for software upgrades.  
The Manual Upgrade hot link provides the ability to manually perform software upgrades, after  
enabling through the Upgrades link.  
The Xerox Services subfolder contains a link to setting up the Xerox Communication Server. This is  
the Xerox server that supports automatic billing and supplies reporting, set up as stated in the Smart  
eSolutions (Meter Assistant and Supplies Assistant) topic in this guide.  
The Custom Services subfolder contains the Validation Options and Custom Services links. The  
Validation Options link is meant to work with a validation server, which is used in an enterprise network to  
certify the authenticity of Digital Certificates used for file encryption. Note that Digital Certificates typically  
work with SSL/TLS encryption, which is set up from the Machine Digital Certificate Management link in the  
Security folder. The host name and path settings for a validation server are set up through the Validation  
Server hot link in the Network Scanning subfolder. For a definition of the Custom Services link, consult the  
on-line help.  
Accounting folder  
The file folder, labeled Accounting, contains the Accounting Configuration hot link allowing you to  
secure machine services through Accounting methods. This was formerly the standalone Auditron  
Administration hot link, in the Properties tab directory tree.  
250  
 
Security folder  
This file folder now contains the contents found in previous products in the Security folder.  
The Authentication Configuration hot link is used for setting up the machine with local and remote  
Authentication, and for the use of Authentication in conjunction with Accounting methods. The folder also  
contains a hot link for Audit Log settings, as well as a link for setting up the details of the log in used by  
users to access device services.  
User Details Setup is used to configure the characteristics of the login prompt for User Authentication.  
Remote Authentication Server / Directory Services subfolder  
The Remote Authentication Server / Directory Services folder is meant to support machine  
authentication administered by a remote server. This type of authentication is first set up by selecting the  
Security folder, then Authentication Configuration in the list of hot links, then selecting Login to Remote  
Accounts from the Login Type drop-down list. Machine connection to the remote authentication server is  
then set up by either clicking Next and Configure in the Authentication Configuration dialog, or by using  
the hot links displayed here under the Remote Authentication Server / Directory Services folder. For  
complete details on the set up and use of authentication, including Remote Authentication, refer to  
Security – Authentication in the Options section of this guide.  
The IP Filtering link lets you set up IP address restrictions for access to this device.  
The Audit Log hot link allows you to enable or disable the Audit Log as explained in the Audit Log topic of  
this guide.  
The Machine Digital Certificate Management link is used to manage all digital certificates, of various  
types, stored on the machine.  
The IP Sec link lets you configure the settings for IP Sec encryption.  
The Trusted Certificates Management link sets the categories for trusted certificate management (used  
with digital certificates).  
The 802.1x link is used to authenticate the multifunction device on the 802.1x network.  
The SSL / TLS link lets you configure the settings for SSL / TLS encryption.  
The PDF / XPS Security Settings hot link displays the dialog to determine whether or not to add a digital  
signature to PDF and XPS files.  
Job Indication Limit subfolder  
The Job Indication Limit subfolder contains hot links that can be used to block queue display at the device.  
The System Administrator Settings link lets you change the Login ID and Passcode used by the System  
Administrator to access Tools on the device’s local user interface, and to modify Properties with Internet  
Services.  
251  
 
Support Tab  
The Support tab provides a Software Upgrade hot link, and displays System Administrator and Xerox  
Support information. By clicking on Change Settings, the displayed information can be modified as  
desired.  
252  
 
Additional Details of some Properties Tab features  
Setting TIFF (and other PDL) Processing Properties  
To set the Printer's default TIFF / JPEG, PostScript, PCL, or HP-GL/2 processing properties, perform the  
following steps:  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Click the folder in the directory tree labeled Services.  
4. Click the folder labeled Printing, then on the folder labeled Language Emulations.  
5. Click on the TIFF / JPEG, or PostScript, or PCL, or HP-GL/2 hot link to access the Device's list of  
default settings for processing the selected Page Description Language.  
6. Select a Printer number and click the Edit button (when available) to access a list of numerous  
processing settings.  
7. Click the rectangular Apply button to have the device register changes made to any settings. To  
return settings to their previous values, without making changes, click the Undo button.  
253  
   
Setting PDL Emulations  
To set the PDL (Page Description Language) Emulations, used by the Device's Input Ports, perform the  
following steps:  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Click the folder in the directory tree labeled Services.  
4. Click the folder labeled Printing.  
5. Click on the folder labeled Language Emulations to see the Page Description Languages currently  
supported by system software.  
6. Click on the Print Mode hot link to access a list of the Device's Input Ports, displaying the Page  
Description Language emulations they are currently set to use.  
7. Depending upon the Ports enabled at the Device, the list of displayed Ports includes: Parallel,  
AppleTalk (with PostScript), SMB, LPD, IPP, WSD, and Port 9100. Typical Page Description  
selections for each Port include: Auto (auto select), PostScript, HP-GL/2, PCL and TIFF/JPEG.  
8. Make your required setting changes, and click the rectangular Apply button to have the device register  
the changes. To return settings to their previous values, without making changes, click the Undo  
button.  
254  
 
Banner Sheet Printing  
When documents are sent to print at the machine, a banner sheet is printed identifying the PC that sent the  
print job. The banner sheet is printed on paper from a selected tray. When the selected tray is empty, the  
device will automatically switch to another tray with the same size paper and print the banner sheet from  
that tray. The device will continue to print banner sheets from this secondary tray until the selected tray is  
refilled.  
To set banner sheet printing and select a banner sheet paper tray:  
1. Press the Log In / Out button on the Device’s Control Panel.  
2. Press the "1" key on the numeric keypad five consecutive times.  
3. Press the Machine Status button on the Control Panel.  
4. Touch the Tools tab.  
5. Touch System Settings.  
6. In the Group column, touch Print Service Settings.  
7. In the Features column, touch Other Settings.  
8. On the Other Settings screen, in the Items column, touch Banner Sheet, then touch Change Settings.  
9. On the Banner Sheet screen, select one of the following:  
•
•
•
•
Off  
Start Sheet (the default choice)  
End Sheet  
Start Sheet & End Sheet  
10. Touch Save.  
11. To select a banner sheet tray:  
a. On the Other Settings screen, in the Items column, touch Banner Sheet Tray, then touch Change  
Settings.  
b. Touch Tray 1, Tray 2, Tray 3, or Tray 4 to select the tray that will hold the banner sheet paper.  
Note: Tray 3 is the suggested choice, with Tray 4 as the secondary tray.  
12. Touch Save.  
255  
 
Set the Ethernet Speed  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Click the Connectivity folder, then the Physical Connections folder.  
4. Click the Ethernet hot link.  
5. Select your network speed from the drop-down list.  
6. Click the Apply button to accept the changes, or the Undo button to return the settings to their  
previous values.  
Note: Changes to settings are not applied until you restart the Device. A Reboot Machine button is  
available on the Status Tab of Internet Services.  
256  
 
Configure TCP/IP Settings  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Click the plus symbol (+) to the left of Connectivity, then the Protocols file folder.  
4. Select TCP/IP in the directory tree.  
5. Review the available selections as displayed on your screen and explained in the TCP/IP  
Configuration Selection List, below.  
6. Accept the default Host Name, or type in your own unique Host Name for this Device.  
7. Select the desired method for obtaining an IP Address.  
8. If Static is selected, type in the addresses that apply for IP Address, Subnet Mask, and Gateway.  
Note: If DHCP or BOOTP addressing method is selected, you cannot manually change the IP  
Address, Subnet Mask, or Gateway. Select Manual if you wish to manually enter in these addresses.  
Caution: Changing the IP address for the Device will affect NetBIOS/IP, LPR/LPD, FTP, SNMP, and  
Port 9100 printing. It will also interrupt the ability to communicate with the device using the Internet  
Services (series of web pages on the Device). When you change the Device's IP Address, make sure  
to print out a Configuration Report (as stated in this guide) so that you have a record of the TCP/IP  
addresses for use with workstations that need to communicate with the Device using TCP/IP.  
Note: When using DHCP, set a reasonably long Lease Time for the IP Address so that the Device can  
be restarted, when taken out of service for maintenance, without being assigned a new IP Address.  
Note: Upon rebooting, when the system comes up, if it can’t locate a DHCP server on the network it  
will use whatever IP address it was previously configured with.  
9. Determine the method to use to supply the DNS Server IP Addresses (to resolve Host Names with IP  
Addresses).  
10. Determine whether or not Dynamic DNS should be enabled.  
11. When finished modifying settings, click the Apply button. To exit the settings screen without making  
changes, click the Undo button.  
Note: Changes to TCP/IP settings will not be applied until you restart the Device. A remote Reboot  
Machine button is available on the Status Tab of Internet Services.  
257  
 
TCP/IP Configuration Selection List  
As displayed on your screen, the following selections are available for TCP/IP Configuration.  
IP Mode  
Select the IP Mode that applies to your network environment.  
General  
Host Name. The default entry assures a name that is unique to this device on the network.  
IP Address Resolution. Use this drop-down menu to select the method to use to assign IP  
Addresses. Select Static, DHCP, RARP, BOOTP, or DHCP/Autonet.  
Note that with the Autonet option selected, if a Windows 2000 client can’t contact the DHCP  
server, it will assign itself an IP address from the 169.254.0.0 class B address space. This is also  
known as zero configuration, or Bonjour, networking. Make sure to check the Enabled box for Self  
Assigned Address at the bottom of your screen.  
IP Address entry box. To be filled in manually ONLY when Static addressing is selected.  
Subnet Mask entry box. To be filled in manually ONLY when Static addressing is selected.  
Gateway Address entry box. To be filled in manually ONLY when Static addressing is selected.  
Domain Name  
Enter the fully qualified domain name here. For example: xerox.com.  
DNS Configuration  
DNS Server Address Resolution check box. If enabled with a check mark, the Device will contact  
the DHCP Server for the IP Addresses of up to three DNS Servers. If unchecked, this information  
must be entered manually.  
Three DNS Address boxes are supplied for the manual entry of DNS Server addresses.  
Dynamic DNS Update Box. If your DNS Server does not support dynamic IP address updates  
there is no need to enable this checkbox. Check the Overwrite box to enable DNS information  
overwriting.  
Generate Domain Search List Automatically. A check box is provided for enabling automatic  
Domain searches.  
Domain Names 1,2,3. Three text boxes are provided for the entry of Domains to search (for  
example, Xerox.com).  
Connection Timeout. An entry box is provided for entering a Timeout for searches of Domains.  
Zero Configuration Networking  
Used with DHCP/Autonet selected from the IP Address Resolution drop-down menu, when this  
box is checked the device will assign itself an IP address from the 169.254.0.0 class B address  
space.  
Note: Changes to TCP/IP settings will not be applied until you restart (reboot) the Device.  
258  
 
Configure LPD  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Click the plus symbol (+) to the left of Connectivity, then the Protocols file folder.  
4. Select LPD in the directory tree.  
5. The available selections include:  
Port Number, with a default value of 515. As this is the port for the TCP Spooler assigned by the IANA  
(Internet Assigned Numbers Authority), the default value should not need to be changed.  
A TBCP Filter checkbox (displayed when PostScript is enabled).  
Connection Time-Out entry box.  
Maximum Number of Sessions: Enter the maximum number of simultaneously connected hosts for this  
interface (or accept the default value).  
6. Enter a Time Out value for jobs being sent to the Device through this Port. This is the length of time  
that the Controller will wait for an end of job command before printing the current job.  
7. Click the Apply button to accept the changes, or the Undo button to return the settings to their  
previous values.  
Note: Changes to settings are not applied until you restart the Device. A Reboot Machine button is  
available on the Status Tab of Internet Services.  
259  
 
Configure SNMP  
It is possible to remotely define and modify GET (Read Only), SET (Read/Write), and Trap SNMP (Simple  
Network Management Protocol) community names for the Device. You can also enter the System  
Administrator's Name here for packet identification purposes.  
SNMP Community Name properties that can be configured  
Community Name (Read Only)—This is the password for SNMP GET requests from the SNMP Manager  
to the Agent in the Device. Applications, such as Xerox Printer Map or CentreWare Conductor, obtaining  
information from the device by SNMP use this password.  
Community Name (Read/Write)—This is the password for SNMP SET requests from the SNMP Manager  
to the Agent in the Device. Applications, such as Xerox Printer Map or CentreWare Conductor, which set  
information on the device by SNMP use this password.  
Community Name (Trap Notification)—This is the default password for SNMP TRAPS sent from the  
device to the Manager by SNMP.  
Configuring SNMP Community Names with Internet Services  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Click the plus symbol (+) to the left of Connectivity, then the Protocols file folder.  
4. Select SNMP Configuration in the directory tree, and check the Enable box for the version desired.  
5. Enter a name for Community Name (Read Only), also known as GET.  
6. Enter a name for Community Name (Read/Write), also known as SET.  
Caution: If you change the GET and/or SET Community Names, you must also change the names in  
all network applications that are communicating by SNMP with this Device.  
7. Enter a name for the Community Name (Trap Notification). This is the default password for SNMP  
TRAPS sent from the device to the Manager by SNMP.  
8. Optionally enter the System Administrator's name for packet identification purposes.  
9. Select a trap and click Edit in the Trap Notification Settings section.  
10. Select your transport method (IPX or UDP) and fill in the trap destination information for your selected  
method.  
11. Select the event(s) that you wish to report on by checking the applicable box(es).  
12. Click the Apply button to accept the changes, or the Undo button to return the settings to their  
previous values.  
Note: Changes to settings will not be applied until you restart the Device. A Reboot Machine button is  
available on the Status Tab of Internet Services.  
260  
     
Configure Microsoft Networking (also known as SMB)  
For full instructions on configuring this device for Microsoft Networking, refer to the Microsoft (NetBIOS  
over IP) Networks topic in the NOS Selection section of this guide.  
261  
 
Configure IPP  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Click the plus (+) symbol to the left of Connectivity, then the Protocols file folder.  
4. Select IPP in the directory tree.  
5. The available selections include:  
Port Number Static Display, with a default value of 631. This is the port number assigned by IANA  
(Internet Assigned Numbers Authority.  
Additional Port Number entry box. You can enter port 80 (HTTP) here as a backup port.  
A TBCP Filter checkbox (displayed when PostScript is enabled).  
Administrator Mode checkbox. This is disabled by default. Consult the On-Line Help for use of this  
feature.  
DNS checkbox.  
Connection Time-out entry box.  
6. Verify that the DNS checkbox is checked (enabled) by default. If enabled, the DNS Server will be  
available to resolve Host Names to IP Addresses, in support of printing with IPP.  
7. Enter a Connection Time Out value for jobs being sent to the Device through this Port. This is the  
length of time that the Controller will wait for an end of job command before printing the current job.  
8. Click the Apply button to accept changes, or the Undo button to return settings to their previous  
values. Note: Setting changes are not applied until you restart the Device. There is a convenient  
Reboot Machine button on the Status tab of Internet Services.  
262  
 
Modify the HTTP (Internet Services) Settings  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Click the plus symbol (+) to the left of Connectivity, then the Protocols file folder.  
4. Select HTTP in the directory tree.  
5. The available selections include:  
Port Number entry box. The default value is Port 80, which is the HTTP Port number assigned by the  
IANA (Internet Assigned Numbers Authority). This default value should not need to be changed.  
Maximum Connections entry box.  
Connection Time-out entry box.  
Secure HTTP (SSL) checkbox – To be enabled only when you wish to set all HTTP communications  
with the device to encrypted communications. If you do this you will have to have a digital certificate  
installed on the device, as stated in the Security – Encryption section of this guide.  
Secure HTTP Port Number – HTTP traffic will be routed to this port when using HTTP with SSL  
encryption.  
6. In the Maximum Connections entry box, accept the default value, or enter a number for the maximum  
number of hosts (networked workstations) that can be connected to the Device's HTTP Server  
(Internet Services web pages) at one time.  
7. In the Connection Time-Out entry box, accept the default value, or enter the number of seconds that  
a browser connection can remain open without any activity.  
8. Click the Apply button to apply setting changes, or the Undo button to return settings to their previous  
values.  
Note: Setting changes are not applied until you restart the Device. There is a convenient Reboot  
Machine button on the Status Tab of Internet Services.  
263  
 
Configure WSD (Web Services on Devices)  
As stated by Microsoft, WSD is Microsoft’s implementation of the Devices Profile for Web Services  
(DPWS) standard, a specification that enables devices, such as printers, cell phones, cameras, and home  
entertainment centers, to use standard Web-based protocols (HTTP and UDP) to discover one another,  
advertise their services over the IP (versions 4 or 6) network, and report on their operational status.  
Typically, a device such as a network printer will use a small amount of flash memory to store WSD-related  
information. The WSD device then advertises a primary endpoint that can be located through WS-  
Discovery (via UDP) on a Windows Vista client.  
The endpoint supplies metadata about itself through WS-Metadata Transfer. This information typically  
includes manufacturer, device information, and service host metadata (information on offered services).  
WSD provides two way communication, enabling a printer to both receive jobs and to send status  
notifications to Windows clients when events occur, such as supplies running low.  
To configure this multifunction device for WSD, perform the following steps.  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Click the plus symbol (+) to the left of Connectivity, then the Protocols file folder.  
4. Select WSD in the directory tree.  
5. The available selections include:  
Port Number - Enter the port number between 1 and 65535. Port 80 is the recommended HTTP  
default. Do not use the numbers assigned to the other ports.  
TBCP Filter - Check to enable TBCP Filter when PostScript data is to be processed. This is only  
available when the optional PostScript 3 kit is installed. When the transmission data includes binary  
data or EPS data, disable this. For Windows, follow the Output Protocol setting in the Device Settings  
tab of the Properties screen of the print driver.  
Data Receive Time-Out - Enter the timeout period for receiving data from WSD clients between 1 and  
65535 seconds in 1 second increments.  
Notification Delivery Time-Out - Enter the timeout period for notification delivery to WSD clients  
between 1 and 60 seconds in 1 second increments.  
Maximum TTL - The Time to Live setting (in seconds) for undelivered IP datagrams (such as UDP  
being used with WSD). Enter a value 1 and 10.  
Maximum Number of Subscribers - Enter the maximum number of clients for reserved notification  
between 1 and 200.  
6. Click the Apply button to apply setting changes, or the Undo button to return settings to their previous  
values.  
Note: Setting changes are not applied until you restart the Device. There is a convenient Reboot  
Machine button on the Status Tab of Internet Services.  
264  
 
Configure Port 9100 (Raw Printing)  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Click the plus (+) symbol to the left of Connectivity, then the Protocols file folder.  
4. Select Port 9100 in the directory tree. (1)  
5. The available selections include:  
TCP Port Number, with a default value of 9100. This does not need to be changed.  
A TBCP Filter checkbox (displayed when PostScript is enabled).  
Connection Time-Out entry box.  
6. Enter a Time Out value for jobs being sent to the Device through this Port. This is the length of time  
that the Controller will wait for an end of job command before printing the current job.  
7. Click the Apply button to accept changes, or the Undo button to return settings to their previous  
values. Note: Setting changes are not applied until you restart the Device.  
Note: (1) If Port 9100 is NOT displayed in the Properties Tab directory tree, click the Port Status hot  
link in the directory tree. Use your mouse to place a check mark in the checkbox on the Port 9100 line.  
Click the Apply button, then click the Reboot button (always available on the Status Tab) to remotely  
reboot the Device.  
265  
 
IP Filtering (IP Address Restriction)  
Using Internet Services, access to the Device's Services can be restricted by Host IP Address.  
To restrict device access, perform the following steps:  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Click the plus symbol (+) to the left of the Security file folder.  
4. Select IP Filtering.  
5. Choose which IP Filtering to apply depending upon the address space used with your network. Note  
that IPv4 is the traditional (xxx.xxx.xxx.xxx) address space used with TCP/IP networks.  
IP Filter Enablement Check box. If enabled with a check mark, access to the Device's services will  
be restricted to the list of IP Addresses and Subnet Masks specified by clicking the Edit button. If  
disabled (unchecked), host access to the Device is universal (unrestricted).  
Add or Edit button. When this button is clicked, a list of ten lines of IP Address and Subnet Mask  
entry boxes is displayed. Sometimes referred to as a "restriction list," this list is used to supply the IP  
Addresses and Subnet Masks of up to ten hosts (individual workstations) that are authorized to access  
the Device's services. All other hosts, not specified in this list, will be prevented from accessing the  
Device's services.  
6. Click Apply when done.  
Note: Changes to settings are not applied until you restart the Device. A Reboot Machine button is  
available on the Status Tab of Internet Services.  
266  
 
Configure EtherTalk (AppleTalk)  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Click the plus (+) symbol to the left of Connectivity, then the Protocols file folder.  
4. Select EtherTalk in the directory tree.  
Note: If EtherTalk is NOT displayed in the Properties Tab directory tree, click the Port Settings hot link  
in the directory tree. Use your mouse to place a check mark in the checkbox on the EtherTalk line.  
Click the Apply button  
5. The available selections include:  
•
•
Printer Name.  
Zone Name.  
6. Enter the name that you wish to assign to this Printer. This is the name that will appear in the  
Chooser.  
7. Either accept the default zone of * which lets the closest router assign the Device to a zone, or assign  
the Device to a zone (with a 32 character naming limit).  
8. Click the Apply button to accept changes, or the Undo button to return settings to their previous  
values.  
Note: Changes to settings are not applied until you restart the Device. A Reboot Machine button is  
available on the Status Tab of Internet Services.  
267  
 
E-mail, SMTP, and POP3 Settings  
The Protocols hot links for SMTP, and POP3, and the E-mail subfolder under the Services folder (on the  
Properties page of Internet Services) can be used instead of the settings at the machine’s User Interface,  
to configure E-mail scanning with the machine.  
For complete information on required E-mail settings, refer to the Scan to E-mail topic in the Options  
section of this guide.  
To have the Device register changes made to any settings, click the rectangular Apply button. You can  
reboot the device remotely using the Reboot Machine button, which is available on the Status Tab of  
Internet Services.  
268  
 
Bonjour (if available for selection)  
Bonjour, also known as zero-configuration networking, supports communicating with other devices using  
169.254/16 IPv4 addressing, over the same physical or logical link (such as in ad hoc, or isolated (non-  
DHCP) networks).  
When the Bonjour protocol is enabled on ALL communicating devices, and those devices are connected,  
Host names of the individual devices will be resolved to IPv4 addressing, without the use of a DNS server,  
and IP communications can then take place.  
To view the Host Name and Printer Name automatically assigned to this machine under Bonjour, do the  
following:  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.  
2. Click the Properties tab.  
3. Click the plus (+) symbol to the left of Connectivity, then the Protocols file folder.  
4. Select Bonjour in the directory tree.  
Note: If Bonjour is NOT displayed in the Properties Tab directory tree, click the Port Settings hot link in  
the directory tree. Use your mouse to place a check mark in the checkbox on the Bonjour line. Click  
the Apply button. If Bonjour is not available in the Port Settings list, click the TCP/IP link in the  
Protocols folder, and scroll to the bottom of the displayed page to Zero-Configuration networking.  
5. Make a note of the Host Name and Printer Name for reference in working with other Bonjour (zero-  
configuration) connected workstations.  
Note: You can change these names, however the Host Name must be unique on the network. The  
automatically generated Host Name should assure its uniqueness. The Host Name has a 32  
character limit, while the Printer Name has a 62 character limit. If you change either name, be sure to  
click Apply. You can reboot the device remotely using the Reboot Machine button, which is available  
on the Status Tab of Internet Services.  
269  
 
Troubleshooting  
General Troubleshooting Procedure  
1. Make sure that the machine is switched ON and that the Main screen (typically the All Services  
screen) is displayed.  
Note: The actual screen displayed as the Main screen is selectable. To determine the screen you  
would like displayed, press the Log In / Out button, enter the Administrator password (default of  
11111), press Enter, and press the Machine Status button. Press the Tools tab. Press Common  
Service Settings, press Screen/Button Settings, select Service Screen Default, touch Change  
Settings, make your selection and touch Save. Touch Close until the Tools tab screen is displayed.  
Wait several seconds for the Auto Clear service to log you out.  
2. Make sure that the machine is plugged into a live network drop, typically with a Category 5 twisted pair  
cable attached to the RJ-45 socket at the rear of the Device.  
Note: You can often determine if the drop is live by looking at the link and activity (if available) light or  
lights at the rear of the Device. If these lights are lit and/or blinking, you have a live connection. If you  
cannot determine if the drop is live, plug the machine into another drop being used by another machine  
that is fully functioning on the network. You can use a hub to connect both machines to the live  
network drop so that you do not interrupt the operations of the working machine. If you do not have  
access to a second working drop, or a hub, connect a laptop to the RJ-45 socket at the rear of the  
Device using a crossover (NOT a patch) cable.  
3. Print a Configuration Report at the Device using the instructions supplied in the Configuration Report  
topic in the Network Connectivity section of this guide.  
4. Referring to the Configuration Report, determine if the appropriate ports and protocols are enabled for  
your Network environment.  
To support communicating with the Device's Internet Services, a series of internal Web Pages that  
enable the configuration of operating settings, the TCP/IP protocol stack should be enabled. The  
Device should also have a valid IP Address, Subnet Mask, and Gateway displayed. If this is not the  
case, go to the NOS Selection section of this guide, locate the TCP/IP Protocol Configuration topic,  
and follow the instructions supplied.  
As some Network Environment settings can only be configured through use of Internet Services on the  
Device, if this tool is shown as "disabled" on the Configuration Report, follow the instructions in the  
Enable Internet Services (HTTP) topic in this guide.  
270  
   
5. At any networked workstation, or at your laptop connected to the Device with a crossover cable, open  
your Web browser and enter the TCP/IP address of the Device (as shown on the Configuration Report)  
into the Address or Location field. Press Enter. If the HTTP port is enabled at the Device, you should  
see the Internet Services series of web pages. Note that depending upon Authentication and  
Encryption settings, you might also see an Administrator Log In prompt, or a Digital Certificate prompt.  
With the display of these prompts or pages you have proven that the device is communicating with  
HTTP over the TCP/IP network. A ping command (see TCP/IP Troubleshooting), issued from the  
workstation’s command prompt, can further verify this working connection.  
6. To troubleshoot network communication problems interfering with printing or scanning to the  
machine’s hard drive (mailboxes), refer to the specific topic, that applies to your network operating  
environment, within this Troubleshooting section.  
7. To resolve problems with system Options, refer to the Configuration Report to determine if the  
options are installed, enabled, and properly configured on your machine.  
To enable purchased options, refer to the Enabling Options with Software Keys topic in the Options  
section of this guide.  
To properly configure enabled options, refer to the applicable topic in the Options section of this  
guide.  
271  
TCP/IP Troubleshooting  
Use the following check list to troubleshoot your network communication problem.  
Check Physical Media and Network Interface Cards  
1. Verify that the Device is powered ON.  
2. Verify that the Device and Workstation are using the correct cabling to communicate over the network.  
Use category 3 UTP patch (NOT crossover) cable for 10 Base T communications, category 5 UTP  
patch (NOT crossover) cable for 10 Base T / 100 Base TX communications, and Token Ring cabling  
for Token Ring networks.  
3. Verify that the cable at both the Device and Workstation is fully plugged into the Network Interface  
Card (NIC). Check the link light, which is typically a green LED, to make sure that it is lit. Typically, but  
not always, a second light on the Network Interface Card will be intermittently flashing, indicating the  
presence of network traffic. If neither of these lights is lit, there is a problem with the NIC.  
Print a Configuration Report at the Device and perform these tasks:  
1. Under the Ethernet Rated Speed data label on the List, verify that your communications speed is  
correctly set for your network and that you have a MAC address listed. The driver for your NIC works  
at the Media Access Control (MAC) layer of the protocol stack. If no MAC address is shown, you have  
either a bad NIC or no NIC at all. Replace or install the Network Interface Card.  
2. Under the TCP/IP data label, determine the method being used to assign TCP/IP addressing to the  
Device. Specifically note the Mode being used. IP version 4 is the traditional mode using address  
formats of xxx.xxx.xxx.xxx. Verify that the IP Address, Subnet Mask, and Gateway addresses are  
correct for your network and have NOT changed from their previous settings. Note: The use of DHCP  
(the DHCP Server) with a short "lease" time can cause the Device to be assigned a new IP Address  
when it is powered off for an extended period of time. This will interrupt communications with  
workstations using the "old" IP address. If you do not want the IP address to be subject to constant  
changes, either increase the lease time at the DHCP Server, or use the Static IP Addressing method  
as described in the TCP/IP Protocol Configuration procedure in the NOS selection section of this  
guide.  
3. Under the LPD data label, if you are communicating with the Device through an LPR port, make sure  
that LPD is Enabled. If it is NOT, enable it following the instructions supplied in this guide under TCP/  
IP LPD Enablement. Also verify that the displayed port number is "515." If it is NOT, set it to "515"  
using the instructions supplied in the Configure LPD procedure in the Internet Services section of this  
guide.  
4. Under the Port 9100 data label, to enable the Device to automatically determine the Page Description  
Language to use in processing jobs sent over the workstation's LPR port, make sure that this Port is  
enabled. This is the meaning of the word "raw" when used to name the queue during LPR port  
creation. Follow the instructions supplied in the Configure Port 9100 (Raw Printing) procedure in the  
NOS Selection section of this guide.  
5. Under the CentreWare Internet Services data label, verify that this feature is Enabled. If it is NOT,  
enable it following the instructions supplied in the Network Connectivity section of this guide.  
272  
     
At the workstation, perform these tasks:  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press ENTER. If the Device's Internet Services (web pages) begin to display on the workstation, you  
are communicating with the Device. If NOT, make sure that your web browser is not set to use a proxy  
server and repeat the procedure. If unsuccessful, perform the next step.  
2. Verify that the workstation has been assigned an IP address, subnet mask, and gateway address by  
running a Command (DOS) prompt, typing ipconfig/all (Windows 2000/XP) and pressing ENTER. If  
any of the addresses are incorrect or missing, right mouse click on the Network Neighborhood icon  
(My Network Places in Windows 2000), and make sure that the TCP/IP protocol is installed and  
properly configured for IP addressing. For XP, click Start/My Network Places/right mouse click in the  
open window/select Properties/right mouse click Local Area Connection/then select Properties.  
3. Run a Command (DOS) prompt on the workstation and perform ping tests to verify successful packet  
transmission first to the workstation's NIC, then to the Gateway (if being used), then to the Device's  
NIC. To run Ping Tests, at the Command (DOS) prompt, type: ping xxx.xxx.xxx.xxx and press  
ENTER. Note that there is a space between the word "ping" and the first xxx. Let xxx.xxx.xxx.xxx first  
represent the workstation's IP address, then the IP address of the default gateway, and finally the IP  
address of the Device. If successful, you will receive a reply such as: "Reply from xxx.xxx.xxx.xxx:  
bytes=32 time<10ms TTL=128." If you receive "Time Out" or "0 bytes received" notifications, the  
device being pinged is incorrectly configured or malfunctioning.  
4. If Web browser and Ping Tests are successful but you are still unable to print to the Device, verify that  
the driver is using the correct LPR Port to print through. On Windows desktops, select Start, Settings,  
Printers (Start/Printers and Faxes in XP), right click on the Printer's icon, and select Properties.  
Select the Ports Tab (Windows 2000) and verify that the LPR Port being printed through matches the  
IP Address of the Device. If the IP address does NOT match, you are printing to the wrong device on  
the network. Either select the correct port from the displayed list, or use the Add Port button to create  
a new port with an IP Address matching that of your Device.  
273  
 
5. If the correct Port is being used by the driver but you are still unable to print, perform the following  
procedure. In Windows 2000/XP, follow the instructions for TCP/IP Peer to Peer (LPR) Printing, under  
the Print Drivers Tab of this guide, to verify that Print Services for Unix are installed in the  
workstation.  
6. Note that access to this Device's Services can be restricted by Host IP addresses. As this feature  
could cause communications to appear to fail in certain instances, see the IP Filtering procedure in  
the Nos Selection section of this guide for further details.  
7. To assure successful printing, make sure that the Device is configured to support the Page Description  
Language (PDL) being used by your driver. To check the PDL being used by the driver, print a test job  
"to file." Open and view the job in a program such as Notepad. The PDL being used by the driver will  
be displayed in the first few lines of Printer Language. Next, check the Page Description Languages  
being supported by the Device's ports by following the instructions supplied under the Setting PDL  
Emulations procedure in the Internet Services section of this guide. The PDL being used by the driver,  
and the PDL supported by the Port you are printing to, MUST match for successful printing to occur.  
274  
NetBIOS over IP Troubleshooting  
Use the following check list to troubleshoot your network communication problem.  
Check Physical Media and Network Interface Cards  
1. Verify that the Device is powered ON.  
2. Verify that the Device and Workstation are using the correct cabling to communicate over the network.  
Use category 3 UTP patch (NOT crossover) cable for 10 Base T communications, category 5 UTP  
patch (NOT crossover) cable for 10 Base T / 100 Base TX communications, and Token Ring cabling  
for Token Ring networks.  
3. Verify that the cable at both the Device and Workstation is fully plugged into the Network Interface  
Card (NIC). Check the link light, which is typically a green LED, to make sure that it is lit. Typically, but  
not always, a second light on the Network Interface Card will be intermittently flashing, indicating the  
presence of network traffic. If neither of these lights is lit, there is a problem with the NIC.  
Print a Configuration Report at the Device and perform these tasks:  
1. On the Configuration Report, verify that "SMB" is enabled. If it is NOT enabled, to enable SMB,  
follow the instructions supplied in the Microsoft (NetBIOS over IP) Networks procedure in the NOS  
Selection section of this guide.  
2. On the Configuration Report, note that the default name of the Device's workgroup is Workgroup and  
that the Device has a unique SMB Host Name. To modify the Device's Workgroup or SMB Host  
Name, if required, use your workstation's Web browser to access the Internet Services (Web Pages)  
residing in the Device as described in the Microsoft (NetBIOS over IP) Networks procedure in the  
NOS Selection section of this guide.  
3. On the Configuration Report, under the TCP/IP data label, note what method the Device is using to  
acquire its TCP/IP addresses. If the method shown is STATIC, make sure that the Device has a valid  
IP address, Subnet Mask, and Gateway address for the network.  
4. On the Configuration Report, verify that DNS is enabled. The use of Naming Servers is REQUIRED  
to resolve NetBIOS device names to IP addresses for packet routing over the TCP/IP network. If in  
doubt as to whether DNS and WINS are enabled, verify the settings following the instructions supplied  
in the TCP/IP Dynamic Addressing or Microsoft (NetBIOS over IP) Networks procedures in the  
NOS Selection section of this guide. WARNING: If the Device is NOT informed of the addresses of  
the DNS/WINS Servers, you may not be able to see or use the Device's NetBIOS name on the  
network. Make sure that the Device is informed of the addresses of the DNS/WINS Servers, using the  
instructions supplied in the above mentioned procedures.  
5. Under the CentreWare Internet Services data label, verify that this feature is Enabled. If it is NOT,  
enable it following the instructions supplied in the Network Connectivity section of this guide. You  
MUST use this tool at your workstation if you need to change the Device's Workgroup name, the SMB  
Host Name, the TCP/IP (internet) Host Name, or DNS settings. Note that when using DNS to resolve  
host names to IP addresses, the NetBIOS name (SMB Host) and the TCP/IP Host Name MUST be the  
same.  
275  
     
At the DNS or WINS Server  
Refer to the Server Operating System documentation for the appropriate procedure to use to enable Host  
name to IP address resolution on the Server. Make sure that the Device's TCP/IP (internet) Host Name  
and NetBIOS (SMB Host) Name (which should be identical for DNS) is being mapped to an IP Address on  
the Server. Refer to the Device's Configuration Report and verify that the Device's TCP/IP Host and  
NetBIOS (SMB Host) Names continue to match the entries in the Server's database. Also verify that the IP  
Address shown on the Report matches the IP address in the Server's database. If the information is  
incorrect on the Server, NetBIOS communications from the workstations to the Device WILL be disrupted.  
276  
 
At the workstation, perform these tasks:  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press ENTER. If the Device's Internet Services (web pages) begin to display on the workstation, you  
are communicating with the Device. If NOT, make sure that your web browser is not set to use a proxy  
server and repeat the procedure. If unsuccessful, perform the next step.  
2. On Windows 2000 workstations, verify that the Internet protocol (TCP/IP) is installed and that it is  
configured for DNS resolution of the NetBIOS Host Name. Also verify that the Client for Microsoft  
Networks is installed. Finally, through Add/Remove Programs and Add/Remove Windows  
Components, select Other Network File and Print Services, click Details, check the box for Print  
Services for Unix, and click OK and Next.  
3. Run a Command (DOS) prompt on the workstation and perform ping tests to verify successful  
packet transmission first to the workstation's NIC, then to the Gateway (if being used), then to the  
Device's NIC. To run Ping Tests, at the Command (DOS) prompt, type: ping xxx.xxx.xxx.xxx and  
press ENTER. Note that there is a space between the word "ping" and the first xxx. Let  
xxx.xxx.xxx.xxx first represent the workstation's IP address, then the IP address of the default  
gateway, and finally the IP address of the Device (as shown on the Configuration Report).  
4. If communicating with the printer in a Peer to Peer environment, at the Workstation's Desktop double  
click the Network Neighborhood icon and see if the Printer's SMB Host Name appears in the  
Workgroup indicated on the Configuration Report. If it does NOT, SMB may not be enabled at the  
Device, or there is no Master Browser in the Workgroup. Check the Configuration Report to verify that  
SMB is enabled and, if necessary, enable Auto Master Mode. To enable SMB, or Auto Master Mode,  
following the instructions supplied in the Microsoft (NetBIOS over IP) Networks procedure in the  
NOS Selection section of this guide.  
277  
 
5. From your Workstation's Desktop, click Start/Settings/Printers (Start/Printers and Faxes in XP), right  
mouse click on the Printer's icon and select Properties. From the Ports Tab (Windows 2000)  
determine the Port that the driver is using to print through. For peer to peer communications, the port  
name should match the SMB Host name of the Device as shown on the Configuration Report. If it  
doesn't you are printing to the wrong port and either need to select the correct port or use the Add Port  
button to create a new port for the driver to print through. Follow the instructions supplied in the  
NetBIOS over IP Peer to Peer Printing procedure in the Print Drivers section of this guide. If the name  
matches, use the General Tab of the driver to print a test page to determine the status of  
communications between the Workstation and the Device.  
6. If communicating with the device in a Client/Server environment, at the Workstation's Desktop double  
click the Network Neighborhood icon and see if the Printer's Server is displayed. If you double click on  
the Server's name, a list of Shared printers should be displayed, with the Printer being one of the  
devices shown. Note that since the Printer is identified as a Share name on the Server, it may NOT  
have the same name as the SMB Host name on the Configuration Report. If you do not recognize  
your Server or Printer's name in the list, perform the following step.  
7. From your Workstation's Desktop, click Start/Settings/Printers (Start/Printers and Faxes in XP), right  
mouse click on the Printer's icon and select Properties. From the Ports Tab (Windows 2000)  
determine the Port that the driver is using to print through. For Client/Server communications, the port  
name should be in the form of a UNC (universal naming convention) such as  
\\Computer_name\Share_name. If it isn't you are printing to the wrong port and either need to select  
the correct port or use the Add Port button to create a new port for the driver to print through. If the  
name looks correct, use the General Tab of the driver to print a test page to determine the status of  
communications between the Workstation and the Device.  
8. Note that if you have the "UNC" of the Printer, you can enter this into the text box of the Run command  
on your workstation. When you press Enter, the workstation will attempt to reconnect to the network  
Server and Printer Share that was specified by the UNC. Depending upon how the Server was  
configured you can then either manually or automatically reinstall the driver.  
9. To assure successful printing, make sure that the Device is configured to support the Page Description  
Language (PDL) being used by your driver. To check the PDL being used by the driver, print a test job  
"to file." Open and view the job in a program such as Notepad. The PDL being used by the driver will  
be displayed in the first few lines of Printer Language. Next, check the Page Description Languages  
being supported by the Device's ports by following the instructions supplied under the Setting PDL  
Emulations procedure in the Internet Services section of this guide. The PDL being used by the  
driver, and the PDL supported by the Port you are printing to, MUST match for successful printing to  
occur.  
278  
IPP Troubleshooting  
Use the following check list to troubleshoot your network communication problem.  
Check Physical Media and Network Interface Cards  
1. Verify that the Device is powered ON.  
2. Verify that the Device and Workstation are using the correct cabling to communicate over the network.  
Use category 3 UTP patch (NOT crossover) cable for 10 Base T communications, category 5 UTP  
patch (NOT crossover) cable for 10 Base T / 100 Base TX communications, and Token Ring cabling  
for Token Ring networks.  
3. Verify that the cable at both the Device and Workstation is fully plugged into the Network Interface  
Card (NIC). Check the link light, which is typically a green LED, to make sure that it is lit. Typically, but  
not always, a second light on the Network Interface Card will be intermittently flashing, indicating the  
presence of network traffic. If neither of these lights is lit, there is a problem with the NIC.  
Print a Configuration Report at the Device and perform these tasks:  
1. Under the Ethernet Rated Speed data label on the Report, verify that your communications speed is  
correctly set for your network and that you have a MAC address listed. The driver for your NIC works  
at the Media Access Control (MAC) layer of the protocol stack. If no MAC address is shown, you have  
either a bad NIC or no NIC at all. Replace or install the Network Interface Card.  
2. Under the CentreWare Internet Services data label, verify that this feature is Enabled. If it is NOT,  
enable it following the instructions supplied in the Network Connectivity section of this guide.  
3. Under the TCP/IP data label, determine the method being used to assign TCP/IP addressing to the  
Device. Verify that the IP Address, Subnet Mask, and Gateway addresses are correct for your network  
and have NOT changed from their previous settings. Note: The use of DHCP (the DHCP Server) with  
a short "lease" time can cause the Device to be assigned a new IP Address when it is powered off for  
an extended period of time. This will interrupt communications with workstations using the "old" IP  
address. If you do not want the IP address to be subject to constant changes, either increase the  
lease time at the DHCP Server, or use the Static IP Addressing method as described in the TCP/IP  
Protocol Configuration procedure in the NOS selection section of this guide.  
4. Under the IPP data label, verify that the IPP Port is Enabled. If it is NOT, enable the port following the  
procedure stated in the IPP Configuration topic in the NOS Selection section of this guide.  
5. Under the IPP data label, verify that IPP is using DNS to resolve Host Names to IP Addresses in  
support of IPP printing. If it is NOT, using your workstation's Web browser enter the TCP/IP Address  
of the Device in the Address or Location field. Press Enter. Click the Properties tab. Click the plus  
(+) symbol to the left of Connectivity, then the Protocols file folder and select IPP in the directory  
tree. Verify that the DNS Enablement Checkbox is checked. If it is NOT checked, check it with your  
mouse and click Apply. Reboot the Device with the Reboot Machine button on the Status tab.  
6. Under the IPP data label, verify that the Port number associated with IPP is 631. This is the port  
number assigned to IPP by the Internet Assigned Numbers Authority. If the number is not 631, set it to  
631 following the instructions supplied in the Configure IPP procedure in the Internet Services section  
of this guide.  
279  
     
At the Windows 2000 workstation, perform these tasks:  
Note: As IPP (the Internet Printing Protocol) is supported by all Windows 2000 workstations, the  
following procedure is written specifically for Windows 2000. The IPP printing "service" is available for  
other workstation operating systems through downloads from the Microsoft web site. In general,  
troubleshooting procedures for other operating systems will be similar to this one.  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press ENTER. If the Device's Internet Services (web pages) begin to display on the workstation, you  
are communicating with the Device. If NOT, make sure that your web browser is not set to use a proxy  
server and repeat the procedure. If unsuccessful, perform the next step.  
2. Verify that the Internet protocol (TCP/IP) is installed in the Windows 2000 or XP workstation. On the  
Windows 2000 Desktop, right click the My Network Places icon and select Properties. Right click on  
the Local Area Connection icon and select Properties. On the Windows XP desktop, click Start,  
Control Panel, and double click Network Connections. Right click on the Local Area Connection icon  
and select Properties. Verify that the Internet Protocol (TCP/IP) has been loaded. If it has, click on  
(highlight) this item with your mouse and click the Properties button to verify that this workstation is  
using either a dynamic or static method to obtain a valid TCP/IP address, and that the workstation's  
host name is being resolved using DNS. If the TCP/IP protocol is not loaded, click the Install… button,  
then select Protocol as the type of network component that you wish to install. Click the Add… button  
and select Internet Protocol (TCP/IP). With your Operating System Installer Disk readily available,  
click the Have Disk… button and follow any remaining instructions. Once the protocol has been  
installed, you can click on (highlight) the item with your mouse and click the Properties button to verify  
or set up the method being used for TCP/IP addressing.  
3. Run a Command (DOS) prompt on the workstation and perform ping tests to verify successful packet  
transmission first to the workstation's NIC, then to the Gateway (if being used), then to the Device's  
NIC. To run Ping Tests, at the Command (DOS) prompt, type: ping xxx.xxx.xxx.xxx and press  
ENTER. Note that there is a space between the word "ping" and the first xxx. Let xxx.xxx.xxx.xxx first  
represent the workstation's IP address, then the IP address of the default gateway, and finally the IP  
address of the Device. If successful, you will receive a reply such as: "Reply from xxx.xxx.xxx.xxx:  
bytes=32 time<10ms TTL=128." If you receive "Time Out" or "0 bytes received" notifications, the  
device being pinged is incorrectly configured or malfunctioning.  
280  
 
4. If Web browser and Ping Tests are successful but you are still unable to print to the Device, verify that  
the driver is using an IPP Port to print through. From the Windows desktop, select Start, Settings,  
Printers (Start/Printers and Faxes in XP), right click on the Printer's icon, and select Properties.  
Select the Ports Tab and verify that the IPP Port being printed through matches the IP Address, or fully  
qualified Domain Name, of the Printer. If the IP address (or fully qualified Domain Name) does NOT  
match, you are printing to the wrong device on the network. Either select the correct port from the  
displayed list, or use the Add Port button to create a new IPP port with an IP Address (or fully qualified  
Domain Name) matching that of your Device.  
Note: A fully qualified Domain Name consists of the Device's internet Host Name, followed by its  
internet domain name, separated by periods.  
5. Note that access to this Device's Services can be restricted by Host IP addresses. As this feature  
could cause communications to appear to fail in certain instances, see the IP Filtering procedure in  
the NOS Selection section of this guide for further details.  
6. To assure successful printing, make sure that the Device is configured to support the Page Description  
Language (PDL) being used by your driver. To check the PDL being used by the driver, print a test job  
"to file." Open and view the job in a program such as Notepad. The PDL being used by the driver will  
be displayed in the first few lines of Printer Language. Next, check the Page Description Languages  
being supported by the Device's ports by following the instructions supplied under the Setting PDL  
Emulations procedure in the Internet Services section of this guide. The PDL being used by the  
driver, and the PDL supported by the Port you are printing to, MUST match for successful printing to  
occur.  
281  
EtherTalk Troubleshooting  
Use the following check list to troubleshoot your network communication problem.  
Check Physical Media and Network Interface Cards  
1. Verify that the Device is powered ON.  
2. Verify that the Device and Workstation are using the correct cabling to communicate over the network.  
Use category 3 UTP patch (NOT crossover) cable for 10 Base T communications, category 5 UTP  
patch (NOT crossover) cable for 10 Base T / 100 Base TX communications, and Token Ring cabling  
for Token Ring networks.  
3. Verify that the cable at both the Device and Workstation is fully plugged into the Network Interface  
Card (NIC). Check the link light, which is typically a green LED, to make sure that it is lit. Typically, but  
not always, a second light on the Network Interface Card will be intermittently flashing, indicating the  
presence of network traffic. If neither of these lights is lit, there is a problem with the NIC.  
Print a Configuration Report at the Device and perform these tasks:  
1. Under the Ethernet Rated Speed data label on the Report, verify that your communications speed is  
correctly set for your network and that you have a MAC address listed. The driver for your NIC works  
at the Media Access Control (MAC) layer of the protocol stack. If no MAC address is shown, you have  
either a bad NIC or no NIC at all. Replace or install the Network Interface Card.  
2. Under the CentreWare Internet Services data label, verify that this feature is Enabled. If it is NOT,  
enable it following the instructions supplied in the Network Connectivity section of this guide.  
3. Under the EtherTalk data label, verify that the Port is enabled, and that Device has been assigned an  
EtherTalk Printer Name and an EtherTalk zone. If one or more of these parameters needs to be  
configured, follow the instructions supplied in the EtherTalk (AppleTalk) Configuration topic of the  
NOS Selection section of this guide.  
4. Under the EtherTalk data label and at the bottom of the Configuration Report, verify that PostScript is  
installed in the Device. If a PostScript license is installed in the Device, the PostScript logo will be  
clearly displayed at the bottom of the Report. NOTE: If a PostScript license is NOT installed in the  
Device, EtherTalk will NOT be displayed on the Configuration Report, and will be unavailable for  
configuration using Internet Services. Consult your Xerox Representative for assistance.  
282  
     
At the Macintosh workstation  
Verify that the Printer is visible in the Chooser. If it is NOT, install the Driver and PPD file as stated in the  
EtherTalk (AppleTalk) Peer to Peer Printing topic of the Print Drivers section of this guide.  
283  
 
Scanning to Hard Drive Troubleshooting  
Use the following check list to troubleshoot your network communication problem.  
Before you start  
It is assumed that you purchased the Scanning option to enable Scanning to the Hard Drive with your  
Device. If you did not, contact your Xerox Representative to purchase this option.  
Check Physical Media and Network Interface Cards  
1. Verify that the Device is powered ON.  
2. Verify that the Device and Workstation are using the correct cabling to communicate over the network.  
Use category 3 UTP patch (NOT crossover) cable for 10 Base T communications, category 5 UTP  
patch (NOT crossover) cable for 10 Base T / 100 Base TX communications, and Token Ring cabling  
for Token Ring networks.  
3. Verify that the cable at both the Device and Workstation is fully plugged into the Network Interface  
Card (NIC). Check the link light, which is typically a green LED, to make sure that it is lit. Typically, but  
not always, a second light on the Network Interface Card will be intermittently flashing, indicating the  
presence of network traffic. If neither of these lights is lit, there is a problem with the NIC.  
284  
     
Print a Configuration Report at the Device and perform these tasks:  
1. Under the Ethernet Rated Speed data label on the Report, verify that your communications speed is  
correctly set for your network and that you have a MAC address listed. The driver for your NIC works  
at the Media Access Control (MAC) layer of the protocol stack. If no MAC address is shown, you have  
either a bad NIC or no NIC at all. Replace or install the Network Interface Card.  
2. Under the CentreWare Internet Services data label, verify that this feature is enabled. If it is NOT,  
enable it following the instructions supplied in the Network Connectivity section of this guide.  
3. Under the TCP/IP data label, determine the method being used to assign TCP/IP addressing to the  
Device. Verify that the IP Address, Subnet Mask, and Gateway addresses are correct for your network  
and have NOT changed from their previous settings. Note: The use of DHCP (the DHCP Server) with  
a short "lease" time can cause the Device to be assigned a new IP Address when it is powered off for  
an extended period of time. This will interrupt communications with workstations using the "old" IP  
address. If you do not want the IP address to be subject to constant changes, either increase the  
lease time at the DHCP Server, or use the Static IP Addressing method as described in the TCP/IP  
Protocol Configuration procedure in the NOS selection section of this guide.  
At the Device  
1. Verify that you have correctly set up your Mailbox as stated in the Setting Up Mailboxes section of the  
Scanning to the Device's Hard Drive (Mailboxes) topic, in the Options section of this guide.  
2. Scan a test document to your Mailbox as stated in the Scanning to Mailboxes section of the  
Scanning to the Device's Hard Drive (Mailboxes) topic, in the Options section of this guide.  
285  
   
At the Workstation  
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press ENTER. If the Device's Internet Services (web pages) begin to display on the workstation, you  
are communicating with the Device. If NOT, make sure that your web browser is not set to use a proxy  
server and repeat the procedure. If unsuccessful, perform the next step.  
2. Verify that the workstation has been assigned an IP address, subnet mask, and gateway address by  
running a Command (DOS) prompt, typing ipconfig/all (Windows 2000/XP) and pressing ENTER. If  
any of the addresses are incorrect or missing, right mouse click on the Network Neighborhood icon  
(My Network Places in Windows 2000) and make sure that the TCP/IP protocol is installed and  
properly configured for IP addressing.  
3. Run a Command (DOS) prompt on the workstation and perform ping tests to verify successful packet  
transmission first to the workstation's NIC, then to the Gateway (if being used), then to the Device's  
NIC. To run Ping Tests, at the Command (DOS) prompt, type: ping xxx.xxx.xxx.xxx and press  
ENTER. Note that there is a space between the word "ping" and the first xxx. Let xxx.xxx.xxx.xxx first  
represent the workstation's IP address, then the IP address of the default gateway, and finally the IP  
address of the Device. If successful, you will receive a reply such as: "Reply from xxx.xxx.xxx.xxx:  
bytes=32 time<10ms TTL=128." If you receive "Time Out" or "0 bytes received" notifications, the  
device being pinged is incorrectly configured or malfunctioning.  
4. When Internet Services are successfully displayed on your monitor, retrieve your scanned test  
document as stated in the Retrieving Images from Mailboxes section of the Scanning to the  
Device's Hard Drive (Mailboxes) topic, in the Options section of this guide.  
286  
 
Published by:  
Xerox Corporation  
GKLS East Coast Operations  
800 Phillips Road, Building 0845-17S  
Webster, New York  
14580-9791  
United States of America  
Translated by:  
Xerox  
GKLS European Operations  
Bessemer Road  
Welwyn Garden City  
Hertfordshire  
AL7 1BU  
UK  
Copyright 2007 by Xerox.  
All rights reserved.  
701P47693  

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