Toshiba Copier User Manual

TABLE OF CONTENTS  
1. INSTALLATION  
Introduction ........................................................................................................ 1-1  
Choosing a Location .......................................................................................... 1-1  
Parts Identification ............................................................................................. 1-2  
Connections ....................................................................................................... 1-3  
Connecting theTelephone Line Cord ................................................................. 1-3  
Final Preparations.............................................................................................. 1-4  
Connecting Other Devices ................................................................................. 1-4  
2. INITIAL SETTINGS  
A Look at the Operation Panel........................................................................... 2-1  
About the Liquid Crystal Display........................................................................ 2-2  
Using the Arrow Keys ........................................................................................ 2-2  
Adjusting the Beep Volume ................................................................................ 2-2  
Adjusting the Ringing Volume ............................................................................ 2-3  
Setting he Length of Alarm Beeps ..................................................................... 2-3  
Turning Key beeps Off ....................................................................................... 2-4  
Setting the Language......................................................................................... 2-4  
Fax Setup ........................................................................................................... 2-5  
How to Enter Characters.................................................................................... 2-5  
Entering your Name and Fax Number ............................................................... 2-6  
Setting the Date and Time ................................................................................. 2-7  
Auto Summer Time Setting ................................................................................ 2-8  
Selecting the Reception Mode........................................................................... 2-9  
Setting the Number of Rings for Auto Reception ............................................. 2-10  
Setting the Number of Rings for Manual Reception ........................................ 2-10  
Selecting the Reception Paper Size ................................................................ 2-11  
Setting the Tray Paper Size.............................................................................. 2-12  
Setting the Number of Recall Times ................................................................ 2-13  
Setting the Recall Interval................................................................................ 2-14  
Setting the Index Function ............................................................................... 2-15  
Setting Fine Resolution Priority ....................................................................... 2-16  
Setting Up the Unit for Use with a PC Modem................................................. 2-16  
Using the Remote Reception Function ............................................................ 2-17  
PBX Setting...................................................................................................... 2-18  
Storing Numbers for Automatic Dialing............................................................ 2-19  
Chain Dialing for Long Numbers...................................................................... 2-21  
Storing Numbers Under Group Keys ............................................................... 2-22  
Using the Unit with an Answering Machine ..................................................... 2-24  
Quiet Detect Time ............................................................................................ 2-24  
Answering Machine Backup ............................................................................ 2-25  
3. CHOOSING SUITABLE MEDIA  
Originals Suitable for Faxing .............................................................................. 3-1  
Size and Weight ................................................................................................. 3-1  
Unsuitable Originals........................................................................................... 3-2  
i
Table of contents  
4. HOW TO USETHE FAX FUNCTION  
Sending Documents ...................................................................................... 4-1  
Setting the Document.................................................................................... 4-1  
Optional Transmission Settings ..................................................................... 4-3  
Resolution ..................................................................................................... 4-3  
Contrast ......................................................................................................... 4-3  
Cover Sheet................................................................................................... 4-4  
Auto Cover Sheet .......................................................................................... 4-5  
Dialing and Transmitting ................................................................................ 4-6  
Direct Keypad Dialing .................................................................................... 4-6  
Rapid Key Dialing .......................................................................................... 4-7  
Speed Dialing ................................................................................................ 4-7  
Chain Dialing ................................................................................................. 4-8  
Using the SEARCH Key ................................................................................ 4-9  
Redialing ....................................................................................................... 4-9  
Receiving Faxes .......................................................................................... 4-10  
Using AUTO Mode....................................................................................... 4-10  
Using MANUAL Mode ................................................................................. 4-10  
Using A.M Mode .......................................................................................... 4-10  
Optional Reception Settings........................................................................ 4-11  
Receive Reduce .......................................................................................... 4-11  
Footer Printing ............................................................................................. 4-12  
When using manual sending and receiving ................................................ 4-12  
Special Functions ........................................................................................ 4-13  
Memory ....................................................................................................... 4-13  
Memory Backup .......................................................................................... 4-13  
Subsitute Reception into Memory ............................................................... 4-13  
Data Transfer ............................................................................................... 4-14  
Transmission Reservation ........................................................................... 4-15  
Broadcasting ............................................................................................... 4-17  
Polling .......................................................................................................... 4-19  
Setting the Polling Key ................................................................................ 4-19  
Polling Others .............................................................................................. 4-19  
Being Polled (Memory Polling) .................................................................... 4-20  
Timer Operations......................................................................................... 4-22  
Anti Junk Fax ............................................................................................... 4-24  
Printing Out Reports.................................................................................... 4-26  
Activity Report Auto Listing ......................................................................... 4-28  
Printing Transaction Reports ....................................................................... 4-28  
5. TROUBLESHOOTING  
Troubleshooting ............................................................................................. 5-1  
Messages and Signals .................................................................................. 5-2  
Display Messages ......................................................................................... 5-2  
Audible Signals.............................................................................................. 5-3  
6. SPECIFICATIONS  
Specifications ................................................................................................ 6-1  
GLOSSARY  
QUICK REFERENCE  
INDEX  
ii  
1. INSTALLATION  
Introduction  
This manual describes how to use the fax function of the e-STUDIO15.  
Part names and functions shared with the copy function (for example, the misfeed  
indicator and add paper indicator), are described in the copier operator's guide.  
For more information, please read the copier operator's guide.  
Choosing a Location  
All electrical equipment is potentially dangerous if not installed and operated correctly.  
Make sure that you meet the following requirements when you set up or move the  
unit.  
The unit must be installed on a level surface.  
Use only the rated voltage  
from a properly grounded wall  
socket.  
Keep the unit away from  
areas that are:  
- Dusty or smoky  
- Damp or humid  
- Poorly ventilated  
- In view of windows or  
extremely bright light  
- In direct sunlight  
- Subject to other extreme  
conditions  
Provide ample room for easy  
access to the front, back, and  
sides of the unit.  
Leave enough space around  
the ventilation outlets for heat  
from the fan to dissipate  
properly. Blocking these outlets  
could cause the unit to  
overheat, which can cause  
serious damage to the internal  
parts.  
Use of extension cords is not  
recommended.  
Fan  
INSTALLATION  
1-1  
Parts Identification  
Fax control panel  
INSTALLATION  
1-2  
Connections  
Connecting the Telephone Line Cord  
Plug one end of the telephone line cord into the jack on the unit marked TEL LINE.”  
Plug the other side into the wall jack (using the provided adaptator, if necessary).  
For Germany, please connect the cable from the fax unit with the wired plug connector  
code (F) with the wire down into the wall socket (TAE 6) code (F).  
The fax unit can be used as single device and in combination (in serial connection)  
with approved terminal equipment(s).  
To connect an extension telephone or an answering machine, plug the extension  
line cord in the provided wall jak adaptator.(See Connecting Other Devicesin this  
chapter for details.)  
Note: If your area experiences a high incidence of lightning or power surges, we  
recommend that you install surge protectors for the power and telephone  
lines.Surge protectors can be purchased from your dealer or at most telephone  
specialty stores.  
TEL  
LINE  
INSTALLATION  
1-3  
Final Preparations  
Connecting Other Devices  
If desired, an answering machine or external telephone can be connected to the unit  
by plugging the external line cord in the external jack of the wall jack (wall socket  
code Nfor Germany) or in the provided adaptator.  
Connecting an answering machine to the unit allows you to receive both voice and  
fax messages when you are out. To use this feature, first change the outgoing  
message of your answering machine, and then set the reception mode of the unit to  
A.M.(Answering Machine mode) when you go out.  
The outgoing message of your answering machine should be changed to inform  
callers who want to send a fax to press their FAX START key.  
Comments:  
1. It is advisable to keep the length of the message under 10 seconds.If it is too long,  
you may have difficulty receiving faxes sent by automatic dialing.  
2. Your callers can even leave a voice message and send a fax message on the  
same call. Modify your outgoing message to explain that this can be done by  
pressing their FAX START key after leaving their voice message.  
You can connect an extension phone to the unit to make and receive calls like any  
other extension phone on your line. Even if you pick up the extension phone and  
hear a fax tone, the unit will automatically cut in and take over the line.  
Note: The Remote Reception function is initially set to ON.  
INSTALLATION  
1-4  
2. INITIAL SETTINGS  
A Look at the Operation Panel  
Left arrow key ( ) and right arrow key (  
)
Press these keys to scroll through a menu. During  
input mode, these keys are also sometimes used  
to move the cursor.  
LCD contrasts dial  
Turn this dial to adjust  
the contrast level of  
the LCD.  
LIQUID CRYSTAL DISPLAY  
This display shows the various message  
during fax operation and programming.  
ENTER key  
Press this key to decide an  
item in a menu, or to enter  
numbers and letters you  
have typed in.  
FUNCTION key  
Press this key to  
enter function  
mode.  
AUTO light  
This light indicates that the  
machine will answer the  
machine automatically.  
BOOK SEND key  
Press this key to fax a  
document from the  
original table.  
MANUAL light  
This light indicates that the  
machine must be answered  
manually.  
RESOLUTION key  
Press this key to  
adjust the resolution  
ENTER  
A.M. light  
This light indicates the  
answering machine will answer  
the line if properly connected.  
AUTO  
MANUAL  
A.M.  
BOOK SEND  
FUNCTION  
before sending faxes.  
RECEPTION  
MODE  
RESOLUTION CONTRAST BROADCAST  
RECEPTION MODE key  
Press this key to select  
the mode of reception.  
CONTRAST key  
Press this key to adjust  
the contrast before  
sending faxes.  
01  
06  
11  
16  
02  
07  
12  
17  
03  
08  
13  
18  
04  
09  
14  
05  
10  
15  
BROADCAST key  
Press this key to send  
documents to a group of  
receiving fax machines.  
Rapid keys  
19  
20/POLL  
Press one of these keys  
to dial a fax or telephone  
number automatically.  
Press Rapid key 20 to  
start polling. (Note that  
you must attach the  
Rapid key labels.)  
ABC  
JKL  
DEF  
DOCUMENT  
DOCUMENT key  
Press this key to perform a  
direct send fax transmission.  
SPEED/  
SEARCH  
GHI  
MNO  
REDIAL/  
PAUSE  
PQRS  
TUV  
WXYZ  
SPEED/SEARCH key  
Press this key to dial a two digit  
Speed Dial number. During  
character inputting, use this  
key to delete an incorrect entry.  
Press this key twice to search for  
an automatic dialing number.  
SPEAKER  
Number keys  
Press these keys to dial  
numbers, and enter  
numbers and letters  
during number/name  
storing procedures.  
STOP  
FAX START  
REDIAL/PAUSE key  
Press this key to  
/
Press these keys to enter  
symbols during the name  
storing procedure.  
automatically redial the last  
number you dialed. Also,  
press this key to insert a  
pause when entering  
numbers.  
Pres these keys to scroll  
thoruh a menu. During  
input mode, these keys are  
also sometimes used to  
move the cursor  
SPEAKER key  
Press this key to begin  
manual dialing. (To close the  
line, press the SPEAKER  
key again.)  
STOP key  
FAX START key  
Press this key to begin  
sending a fax or manually  
receiving a fax.  
Press this key to stop an operation  
before it is completed, or to delete  
the number that was last input.  
This key is also used to close the  
line when manually dialing.  
2-1  
INITIAL SETTINGS  
About the Liquid Crystal Display  
The unit is equipped with a two-line liquid crystal display (LCD) on the operation  
panel for displaying various messages and settings during operation. This LCD can  
display up to 20 characters on each line. When the unit is idle, the LCD shows the  
date, time, and the stand-by memory available.  
Example:  
Located to the upper right of the operation panel, the LCD contrast dial controls the  
contrast of the display.Turning the dial to the right darkens the LCD. Turning the dial  
to the left lightens the LCD.  
Using the Arrow Keys  
The left and right arrow (  
) keys on the operation panel of the unit are very  
useful for scrolling through the various function lists and settings. Once you have  
pressed the FUNCTION key, you can scroll through the eight functions as desired.  
(See the Function Table at the end of the Quick Reference Guide for an at-a-glance  
view of all the units functions and settings.) Pressing the ENTER key chooses the  
displayed function. For many of the function lists, you can then use the arrow keys  
again to scroll through the settings.  
Adjusting the Beep Volume  
Adjust the volume of both key beeps and alarm beeps (emitted at the end of transmission  
and reception) using the procedure below.  
Factory setting: 3 (MEDIUM)  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill appear  
in the display.  
MNO  
2
3
BEEP VOLUMEwill appear in  
the display.  
Press the  
or  
key to lower  
or raise the volume to the  
desired level.  
or  
4
5
STOREDwill appear in the  
ENTER  
display.  
STOP  
STOP  
Press the STOP key twice to  
exit.  
INITIAL SETTINGS  
2-2  
Adjusting the Ringing Volume  
Adjust the ringing volume of the unit using the procedure below.  
Factory setting: 3 (MEDIUM)  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill appear  
in the display.  
TUV  
2
3
RINGING VOLUMEwill  
appear in the display.  
Press the  
or  
key to lower  
or raise the volume to the  
desired level.  
or  
4
5
STOREDwill appear in the  
ENTER  
display.  
STOP  
STOP  
Press the STOP key twice to  
exit.  
Setting the Length of Alarm Beeps  
You can select the length in seconds of the alarm beeps following the proce-  
dure below.  
Factory setting: 1 (3SEC)  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill appear  
in the display.  
JKL  
2
3
BEEP LENGTHwill appear in  
the display.  
Press the  
or  
key to set the  
alarm beeps to the desired  
length or to turn them off.  
or  
4
5
STOREDwill appear in the  
ENTER  
display.  
STOP  
STOP  
Press the STOP key twice to  
exit.  
2-3  
INITIAL SETTINGS  
Turning Key Beeps Off  
If you prefer, you can choose to turn the key beeps off. To do this, follow the proce-  
dure below:  
Factory setting: 1 (ON)  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill appear in  
the display.  
PQRS  
2
3
4
KEY BEEPSwill appear in the  
display.  
ABC  
Press 1 to turn the key beeps on,  
or 2 to turn them off.  
or  
STOP  
STOP  
Press the STOP key twice to exit.  
Setting the language  
You can select language of display and reports. To do this, follow the procedure be-  
low:  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill appear in  
the display.  
ABC  
2
3
4
5
LANGUAGEwill appear in the  
display.  
Press the  
languages.  
or  
keys to scroll the  
or  
Press ENTER to select language.  
ENTER  
STOP  
STOP  
Press the STOP key twice to exit.  
INITIAL SETTINGS  
2-4  
Fax Setup  
How to Enter Characters  
You can enter letters with the number keys. Letters are marked above each of the  
number keys 2through 9. To enter a letter, press the appropriate key repeatedly  
until the desired letter appears (the number of the key appears first, followed by  
letters in the order marked above the key).The keys used for entering characters are  
shown below.  
ABC  
JKL  
DEF  
MNO  
WXYZ  
GHI  
PQRS  
TUV  
To enter two characters in succession which require using the same key, press the  
right arrow ( ) key once after entering the first character, and then enter the second  
character.  
To change one individual character to another, move the cursor to the character  
you want to change and enter the new one. The new character will replace the old  
one.  
Symbols can also be entered by pressing the #and “ ” keys:  
Å Ä Æ Ø Ö  
Pressing the 1key on the 10-keypad enters space.  
2-5  
INITIAL SETTINGS  
Fax Setup  
EnteringYour Name and Fax Number  
Note: You can view all of the items in the menu display by pressing the FUNCTION  
key, then using the left and right arrow (  
) keys to scroll through the  
function list. Pressing the ENTER key chooses the displayed function.  
Procedures for inputting various items (name, telephone number, date, etc.)  
are given as follows.  
To have your name and fax number printed at the top of every page you transmit,  
program them by pressing the operation panel keys as shown below.  
• If you enter an incorrect character, press the SPEED SEARCH key to move the  
cursor back to the mistake, then enter the correct character. To move the cursor  
forward, press the right arrow ( ) key.  
Use the following procedure to enter your name and fax number:  
Step  
Press these keys  
Comments  
DEF  
FUNCTION  
1
“ENTRY MODE” will appear in  
the display.  
DEF  
2
3
“ENTER YOUR FAX #” will  
appear in the display.  
ABC  
DEF  
TUV  
Enter your own fax number  
(maximum 20 digits) by pressing  
the number keys. To insert a  
space between digits, press the  
ABC  
PQRS  
GHI  
PQRS  
PQRS  
” key.To insert a “+”, press  
the “#” key.  
(example: 18002374277)  
ENTER  
4
5
“ENTER YOUR NAME” will  
appear in the display.  
TUV  
MNO  
PQRS  
GHI  
TUV  
Enter your name by pressing  
the appropriate number keys as  
shown on the left. Press each  
key repeatedly until the desired  
letter appears in the display  
(maximum of 24 characters). To  
enter a space, press the 1 key  
twice. To switch between lower  
case and capital letters, press  
the REDIAL PAUSE key once.  
MNO  
PQRS  
GHI  
MNO  
MNO  
PQRS  
GHI  
PQRS  
PQRS  
GHI  
ABC  
GHI  
ABC  
GHI  
ABC  
GHI  
ABC  
ABC  
(example: TOSHIBA)  
ENTER  
STOP  
6
7
“STORED” will appear in the  
display.  
STOP  
Press the STOP key twice to  
exit.  
INITIAL SETTINGS  
2-6  
Fax Setup  
Setting the Date andTime  
The date and time that appear in the display are printed at the top of each page you  
transmit.Set the date and time by pressing the keys on the operation panel as shown  
below. To correct a mistake, press the STOP key to move the cursor back to the  
mistake, and then enter the correct number.  
Note: The unit supports millennial dates (those from the year 2000 on).To program  
such a date, enter the last two digits;for example, the year 2000 is programmed  
by entering 00.  
Use the following procedure to set the date and time:  
Step  
Press these keys  
Comments  
DEF  
FUNCTION  
1
ENTRY MODEwill appear in  
the display.  
ABC  
2
3
ENTER YEARwill appear in  
the display.  
WXYZ  
WXYZ  
Enter the last two digits of the  
year. ENTER MONTHwill  
appear in the display.  
(example: 1999)  
4
5
Enter the month (2 digits: 01”  
for January, 02 for February,  
12for December, etc.).  
ENTER DATEwill appear in  
the display.  
PQRS  
(example: July)  
JKL  
Enter the day of the month (01”  
to 31). PRESS ENTER KEY”  
will appear in the display.  
(example: the fifth)  
6
7
ENTER  
ENTER TIMEwill appear in  
the display.  
DEF  
Enter the hour (2 digits: 00to  
23).  
8
Enter the minute (2 digits: 00”  
to 59).  
ABC  
9
The clock starts when you  
press this button. STORED”  
will appear in the display.  
ENTER  
STOP  
STOP  
10  
Press the STOP key twice to  
exit.  
2-7  
INITIAL SETTINGS  
Auto Summer Time Setting  
The unit can be set to adjust to time changes during the year, so that its internal clock  
and all subsequent notations of time (fax headers, programmed times, etc.) are  
automatically adjusted. When the Auto Summer Time Setting is on, the adjustments  
take place as shown below:  
On the last Sunday of every March: 01:00  
On the last Sunday of every October: 01:00  
02:00  
00:00  
Use the procedure below to program the Auto Summer Time Setting:  
Step  
Press these keys  
Comments  
DEF  
FUNCTION  
1
ENTRY MODEwill appear in  
the display.  
JKL  
2
3
AUTO SUMMER TIMEwill  
appear in the display.  
ABC  
Press 1 to turn the Auto  
Summer Time Setting on, or 2  
to turn it off.  
or  
4
STOP  
STOP  
Press the STOP key twice to  
exit.  
INITIAL SETTINGS  
2-8  
Fax Setup  
Selecting the Reception Mode  
Your unit has three modes for receiving incoming calls and faxes:  
• AUTO mode:  
Select this mode when you only want to receive faxes on your telephone line. The  
unit will automatically answer all calls and receive incoming faxes.  
• MANUAL mode:  
This is the most convenient mode for receiving phone calls if you have an extension  
phone.To have true manual mode, the unit must be set to not answer while in MANUAL  
mode (see Setting the Number of Rings for Manual Receptionon the next page).You  
can also receive faxes; however, all calls must first be answered by picking up the  
receiver on the extension phone or telephone connected to the same line.  
• A.M. mode:  
Select this mode when an answering machine is connected to the unit and you  
want the answering machine to answer all calls. This allows you to receive both  
voice messages and faxes while you are out.  
To set the reception mode, press the RECEPTION MODE key until the light next to  
the desired mode comes on.  
ENTER  
AUTO  
BOOK SEND  
FUNCTION  
MANUAL  
A.M.  
RECEPTION  
MODE  
RESOLUTION CONTRAST BROADCAST  
For more information on reception modes, refer to Chapter 4.  
2-9  
INITIAL SETTINGS  
Fax Setup  
Setting the Number of Rings for Auto Reception  
You can set the number of rings before the unit answers in AUTO mode using the  
procedure below.  
Factory setting: 2  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill appear  
in the display.  
GHI  
2
3
4
# OF RINGS(AUTO)will  
appear in the display.  
WXYZ  
Select the number of rings you  
would like to use (0 to 9).  
to  
STOREDwill appear in the  
display.  
ENTER  
STOP  
STOP  
5
Press the STOP key twice to  
exit.  
Note: If the external telephone is connected, the external telephone rings once  
regardless the number of rings is set to 0.  
Setting the Number of Rings for Manual Reception  
The number of rings before the unit answers in MANUAL mode can also be set. If you  
do not want the unit to answer at all in MANUAL Mode, select 0in Step 3 below.  
Factory setting: 0 (OFF)  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill appear  
in the display.  
JKL  
2
3
4
# OF RINGS(MAN.)will  
appear in the display.  
WXYZ  
Select the number of rings you  
would like to use (0 to 9).  
to  
STOREDwill appear in the  
display.  
ENTER  
STOP  
STOP  
5
Press the STOP key twice to  
exit.  
INITIAL SETTINGS  
2-10  
Fax Setup  
Selecting the Reception Paper Size  
On the control panel, you can select the paper size that you want received faxes to  
be printed on (AUTO, A4, Letter, Legal). If you select the AUTO setting the unit  
automatically prints the fax out on the most appropriate size paper.  
Follow the procedure below:  
Factory setting: 4 (AUTO)  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill appear  
in the display.  
2
3
PRINT PAPER SIZE will  
appear in the display.  
Press 1 for letter, 2 for legal, 3  
for A4, or 4 for AUTO.  
STOREDwill appear in the  
display.  
ABC  
DEF  
GHI  
or  
or  
or  
STOP  
STOP  
4
Press the STOP key twice to  
exit.  
Note: If the size setting on the control panel differs from the size actually in the  
paper trays, the error message PAPER OUT (XX)appears on the display  
(for example, if you have set A4 on the control panel and the paper trays  
contains letter-size and legal-size paper). When this happens, the received  
fax is saved in memory and printed when you do either of the following.  
Correct the setting on the control panel  
Put paper of the selected size in the paper tray and set the size with function  
(See the section Setting the Paper Size)  
2-11  
INITIAL SETTINGS  
Fax Setup  
Setting theTray Paper Size  
You must program the size of paper you have loaded in the unit so that Receive  
Reduce functions can properly adjust the size of documents printed out. Follow the  
steps below.  
Note: If you are using A4 size paper, you do not need to make any changes, as this  
is the factory setting.  
Factory setting: 3 (A4)  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill appear  
in the display.  
ABC  
2
3
PAPER SIZE MAIN  
CASSETTE”  
will appear in the display.  
Press 1 for letter, 2 for legal, 3  
for A4-size paper or 4 for other  
sizes. STOREDand then  
GHI  
DEF  
ABC  
SECOND CASSETTE(If the  
or  
or  
or  
or  
or  
nd  
option of the 2 cassette has  
been installed) will appear in  
the display.  
4
5
ABC  
Press 1 for letter, 2 for legal, 3  
for A4-size paper or 4 for other  
sizes. STOREDwill appear in  
the display.  
GHI  
DEF  
or  
STOP  
STOP  
Press the STOP key twice to  
exit.  
nd  
Notes: (If the option of the 2 cassette has been installed)  
When the unit runs out of paper while receiving a fax:  
If paper of the same size is available in another paper tray, the unit automatically  
switches to the other tray and prints the fax.  
If the same size paper is loaded in both main cassette and the second cassette, select  
4: OTHERfor the tray that you do not want to use.  
If same size paper is not available in the other tray, the error message PAPER  
SIZEappears on the display. The received fax is saved in memory and printed  
when you add paper of the proper size.  
INITIAL SETTINGS  
2-12  
Fax Setup  
Setting the Number of RecallTimes  
You can select the number of times the unit will try to recall a busy number. If you  
enter 00, the unit will not try to recall. Follow this procedure:  
Factory setting: 02  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill appear  
in the display.  
TUV  
2
3
RECALL TIMESwill appear in  
the display.  
Enter the number of recall times  
(00to 14).  
to  
GHI  
4
5
STOREDwill appear in the  
ENTER  
display.  
STOP  
STOP  
Press the STOP key twice to  
exit.  
2-13  
INITIAL SETTINGS  
Fax Setup  
Setting the Recall Interval  
The recall interval, the time the unit waits in between attempts to re-send a fax to  
a busy number, can be set from 1 to 15 minutes. Follow this procedure:  
Factory setting: 05 (5 minutes)  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill appear  
in the display.  
WXYZ  
2
3
RECALL INTERVALwill  
appear in the display.  
Enter the recall interval (01to  
15).  
to  
JKL  
4
5
STOREDwill appear in the  
ENTER  
display.  
STOP  
STOP  
Press the STOP key twice to  
exit.  
INITIAL SETTINGS  
2-14  
Fax Setup  
Setting the Index Function  
You can print an index mark along the edge of the pages in each job. This makes it  
easy to separate different jobs on the output tray.  
Use the following procedure to set the index function.  
Separate faxes  
with index marks.  
Factory setting: 1 (ON)  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill appear  
in the display.  
ABC  
ABC  
ABC  
2
3
4
BATCH INDEXINGwill appear  
in the display.  
Press 1 to turn on the index  
function, or 2 to turn it off.  
or  
STOP  
STOP  
Press the STOP key twice to  
exit.  
2-15  
INITIAL SETTINGS  
Fax Setup  
Setting Fine Resolution Priority  
For most faxing jobs, you will most likely want to specify the resolution. However,  
you can also set a default resolution when no setting is made using the RESOLU-  
TION key. When Fine Resolution Priority is turned on, all faxes will be sent in Fine  
Mode unless otherwise specified. To turn on this function, follow the procedure  
below:  
Factory setting: 2 (OFF)  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill appear  
in the display.  
DEF  
ABC  
2
3
4
FINE PRIORITYwill appear in  
the display.  
Press 1 to turn Fine Resolution  
Priority on, or 2 to turn it off.  
or  
STOP  
STOP  
Press the STOP key twice to  
exit.  
Setting Up the Unit for Use with a PC Modem  
The unit is set to automatically begin reception if you pick up from an extension  
telephone and the unit detects a fax tone. However, if you are using a modem on the  
same line, you must deactivate this function :otherwise the unit will mistakenly attempt  
to receive the transmission from your computer. To turn of the Fax Signal Receive  
function, follow the procedure below.  
Note: If you turn off the Fax Signal Receive function, be sure to activate the Remote  
Reception function. See Using the Remote Reception Functionon the next  
page for details on how to do this.  
Factory setting: 1 (ON)  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill appear  
in the display.  
ABC  
2
3
4
FAX SIGNAL RECEIVEwill  
appear in the display.  
ABC  
Press 1 to turn Fax Signal  
Receive on, or 2 to turn it off.  
or  
STOP  
STOP  
Press the STOP key twice to  
exit.  
INITIAL SETTINGS  
2-16  
Fax Setup  
Using the Remote Reception Function  
The units Remote Reception feature is designed to allow you to activate fax reception  
from an extension telephone. The Remote Reception function operates even when  
the FAX Signal Receive function is turned off. When you hear the fax tone, simply  
press the one-digit Fax Remote Number (Factory setting: 5) and  
procedures below to use this feature.  
. Follow the two  
Notes:  
If documents are set in the ADF, the unit does not respond to pressing Fax Remote  
Number and  
. However, if the originals are set in the ADF as a part of a copy job  
in progress, the unit answers when you press the Fax Remote Number and  
.
If you want to receive a fax while you are on an extension telephone, when you hear  
a fax tone, press the one-digit Fax Remote Number and .To ensure proper fax  
reception, hang up the extension phone only after you have confirmed that fax  
reception has begun. Confirm that the fax reception has begun by having the  
extension telephone connected directly to the fax. Furthermore, there is no sound  
when fax reception begins.  
Turning on Remote Reception:  
Factory setting: 1 (ON)  
Step  
Press these keys  
Comments  
FUNCTION  
GHI  
1
OPTION SETTINGwill appear  
in the display.  
2
3
4
REMOTE RECEPTIONwill  
appear in the display.  
ABC  
Press 1 to turn Remote  
Reception on, or 2 to turn it off.  
or  
STOP  
STOP  
Press the STOP key twice to  
exit.  
2-17  
INITIAL SETTINGS  
Fax Setup  
Setting a Fax Remote Number:  
Factory setting: 5  
Step  
Press these keys  
Comments  
GHI  
1
OPTION SETTINGwill appear  
in the display.  
FUNCTION  
2
3
FAX REMOTE NUMBERwill  
appear in the display.  
WXYZ  
Enter the number you would  
like to use as the Fax Remote  
Number.  
to  
4
5
STOREDwill appear in the  
ENTER  
STOP  
display.  
STOP  
Press the STOP key twice to  
exit.  
PBX setting  
The unit is connected to a PBX, you can program unit to access automatically public  
line outside PBX.  
Factory setting: 2 (OFF)  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill appear  
in the display.  
ABC  
2
3
PBX SETTINGwill appear in  
the display.  
Press 1 (YES) if the unit is  
connected to a PBX.  
Press 2 (NO) if the unit is  
connected to a public line.  
ABC  
or  
4
PBX SELECTwill appear in  
the display.  
This parameter permits to define  
how connection of a call from a  
PBX to an external line is made.  
For more details about this  
mode, see operator's guide of  
your PBX or contact support  
department of PBX dealer.  
Press 1 for FLASHmode.  
Press 2 for ID PBXmode.  
ABC  
or  
5
PBX ID CODEwill appear in  
the display.  
Enter identification number of  
your PBX (max. 3 digits)  
WXYZ  
ENTER  
6
7
Press ENTER key to continue.  
STOP  
STOP  
Press the STOP key twice to  
exit.  
INITIAL SETTINGS  
2-18  
Fax Setup  
Storing Numbers for Automatic Dialing  
Automatic Dialing is a quick and convenient way to dial by using only a Rapid key (Rapid  
Key Dialing), or pressing the SPEED/SEARCH key and select the SPEED and entering a  
two digit number (Speed Dialing).  
To use Automatic Dialing, you must first store the full number.The way you store it depends  
on whether you want to use it for Rapid Key Dialing or Speed Dialing:  
Note:  
If the unit is connected to a PBX, the numbers dialed in automatic dialing are automatically  
transferred to the public line (you should not enter access code etc.) in order to obtain the  
external line in case of registred numbers. In case of an internal number of the PBX, push  
the SPEAKER key in order to insert the R character at the beginning of the number (when  
you are in step 6, as shown below) ; this will cancel the automatic dialing of the access  
code.  
Storing numbers  
Use the following procedure to store numbers for Rapid Key Dialing or Speed Dialing:  
Step  
Press these keys  
Comments  
DEF  
FUNCTION  
1
ENTRY MODEwill appear in  
the display.  
2
3
4
FAX NUMBER MODEwill  
appear in the display.  
FAX NUMBER SETwill  
appear in the display.  
To store a Rapid key number,  
press a Rapid key. To store a  
Speed Dial number, press two  
number keys (00to 99).  
PRESS ENTER KEYwill  
appear in the display.  
01  
(example)  
ENTER  
5
6
ENTER FAX NUMBERwill  
appear in the display.  
ABC  
TUV  
ABC  
WXYZ  
JKL  
Enter the fax number  
(maximum of 20 digits  
including pauses) using the  
number keys.  
ABC  
ENTER  
JKL  
(example: 2015298200)  
7
8
ENTER NAMEwill appear in  
the display.  
Enter the name of the location  
or party (maximum of 20 digits  
including pauses) by pressing  
number keys as described in  
How to Enter Characters in  
this chapter. If you do not want  
to enter a name, skip this step.  
ABC  
GHI  
. . .  
(example)  
ENTER  
9
CHAIN DIALwill appear in  
the display.  
2-19  
INITIAL SETTINGS  
Fax Setup  
10  
Press 1if you want to specify  
the number as a Chain Dialing  
number (see Chain Dialing for  
Long Numbersin this section).  
ABC  
or  
Otherwise, press 2.  
11  
Return to Step 4 to store  
another number, or press the  
STOP key a number of times  
until you exit. If the number is a  
Rapid key number, you can  
write the name on the label  
above the appropriate Rapid  
key.  
STOP  
STOP  
Step 4 or  
Note: You may need to add a pause between certain digits in the number to allow  
. . .  
time for connection. For example, if you are on a PBX telephone system that  
requires an access number, such as 9, to be dialed to access an outside  
line, you will need to enter a pause between the access number and the fax  
number of the other party.Pauses are entered by pressing the REDIAL PAUSE  
key (2 seconds per pause). If necessary, several pauses can be entered in a  
row.  
Use the following procedure to clear numbers:  
Step  
Press these keys  
Comments  
DEF  
FUNCTION  
1
ENTRY MODEwill appear in  
the display.  
2
3
FAX NUMBER MODEwill  
appear in the display.  
ABC  
Select CLEAR. FAX NUMBER  
CLEARwill appear in the  
display.  
4
To clear a Rapid key number,  
press the appropriate Rapid  
key. To clear a Speed Dial  
number, enter the 2-digit  
number with the number keys.  
PRESS ENTER KEYwill  
appear in the display. If there is  
no number stored under that  
Rapid key or Speed Dial  
number, NO NUMBER  
STOREDwill appear in the  
display.  
01  
(example)  
. . .  
ENTER  
STOP  
5
CLEAREDwill appear in the  
display.  
6
Return to Step 4 to clear  
another number, or press the  
STOP key a number of times  
until you exit.  
STOP  
Step 4 or  
INITIAL SETTINGS  
2-20  
Fax Setup  
Chain Dialing for Long Numbers  
The maximum number of digits which may be entered when storing a fax number is  
20. If you need to store a number which is longer than 20 digits, use Chain Dialing.  
Chain Dialing allows you to combine two or more Automatic Dialing numbers, or use  
an Automatic Dialing number followed by additional digits entered manually with the  
number keys, to dial a single number. In addition to being convenient for storing long  
numbers, it allows you to store an area code or access code as an Automatic Dialing  
number.  
For example, to store a 36 digit number for Automatic Dialing, you must break it into  
two parts:  
1. Store the first 20 digits into one Speed Dial number (01, for example) using the  
storing procedure described in the preceding section, and press 1in Step 10 of  
that procedure to specify it as a Chain Dialing number (this tells the machine to  
wait for the remainder of the telephone number when dialing).  
2. Store the remaining 16 digits into a separate Speed Dial number (02, for example),  
and this time press 2in Step 10 of the storing procedure to specify that it is not a  
Chain Dial number (this tells the machine that the final part of the number has been  
dialed).  
In this way, you specify all parts of the number except the last as a Chain Dial number.  
Note: The maximum number of digits that can be dialed at one time by Chain Dialing  
is 50.  
2-21  
INITIAL SETTINGS  
Fax Setup  
Storing Numbers Under Group Keys  
Group keys allow you to dial a group of fax numbers by simply pressing the appropriate  
Group key once.They are convenient for the Broadcasting function, which is used to  
transmit a document to a group of fax machines.  
All Rapid keys can be programmed as Group keys. To program or clear a group key,  
follow the steps below. Note that one key cannot be programmed as both a Rapid key  
and a Group key at the same time.  
Up to 50 fax numbers can be stored in one Group key.  
Only Rapid keys and Speed Dial numbers can be stored in a Group key. No full  
numbers can be stored.  
Use the following procedure to store numbers under Group keys:  
Step  
Press these keys  
Comments  
JKL  
FUNCTION  
1
GROUP ENTRY MODEwill  
appear in the display.  
ABC  
2
3
Press 1(SET) to program a  
Group key, or 2(CLEAR) to  
clear a Group key.  
or  
Setting:  
Press the Rapid key you wish to  
use as a Group key . GROUP  
#=XXwill appear in the display,  
followed by DIAL #=”  
01  
Clearing:  
Press the Group key you wish  
to clear, and then go to Step 7.  
(example)  
(example)  
4
5
Enter fax numbers using one or  
both of the following methods:  
Press one or more Rapid  
keys.  
Enter one or more Speed  
Dial numbers with the  
number keys.  
09  
02  
. . .  
. . .  
ABC  
ABC  
ABC  
ENTER GROUP NAMEwill  
appear in the display.  
ENTER  
INITIAL SETTINGS  
2-22  
Fax Setup  
6
7
Enter the name of the group  
(maximum of 20 digits including  
pauses) by pressing number  
keys as described in How to  
Enter Charactersin this  
chapter. If you do not want to  
enter a name, skip this step.  
(example)  
Setting:  
GROUP SETwill appear in  
the display.  
ENTER  
Clearing:  
GROUP #=XX CLEAREDwill  
appear in the display.  
8
Return to Step 3 to program/  
clear another Group key, or  
press the STOP key a number of  
times until you exit.  
STOP  
STOP  
. . .  
Step 3 or  
2-23  
INITIAL SETTINGS  
Using the Unit with an Answering Machine  
Quiet DetectTime  
Quiet Detect Time is the function that enables the unit to be used along with an  
answering machine for both phone messages and faxes. After the answering  
machine has answered, any duration of silence longer than a certain threshold  
time will prompt the unit to take over the line and prepare to receive a fax. The  
Quiet Detect Time can be set from 00 to 10 seconds, following the procedure  
below.  
Factory setting: 05  
Step  
Press these keys  
Comments  
TUV  
FUNCTION  
1
A.M. MODEwill appear in the  
display.  
2
3
QUIET DETECT TIMEwill  
appear in the display.  
Enter the Quiet Detect Time in  
seconds, from 00 to 10.  
(Setting 00turns off Quiet  
Detect Time)  
to  
4
5
STOREDwill appear in the  
ENTER  
display.  
STOP  
STOP  
Press the STOP key twice to  
exit.  
Notes:  
The unit has been set at the factory for a Quiet Detect Time of 5 seconds, which  
gives the best performance for most answering machines. However, you may have  
to adjust the Quiet Detect Time depending on your answering machines disconnect  
time, the time before the machine disconnects the line after a period of silence. If  
your machine has a short disconnect time, you may have to shorten the Quiet  
Detect Time. However, if the unit is interrupting callers in the middle of messages,  
you should set a longer Quiet Detect Time.  
If there is a pause at the end of your answering machine message, make sure that  
the Quiet Detect Time is longer than this pause.  
Setting Quiet Detect Time to 00 turns the function off. However, the unit will not be  
able to receive faxes sent using manual dialing (picking up the receiver, dialing the  
number, and pressing the FAX START key when the fax tone is heard), unless the  
sender follows the procedure described below.  
INITIAL SETTINGS  
2-24  
Using the Unit with an Answering Machine  
If Quiet DetectTime is not working properly...  
With some answering machines, there is simply no Quiet Detect Time that will  
allow both reception of faxes and uninterrupted voice messages. Even in this  
case, however, you can set up the unit to receive both phone and fax messages  
from callers on touch-tone lines. Follow this procedure:  
1. Set the Quiet Detect Time to 00.  
2. Alter your phone message to tell callers that they can send a fax by pressing the  
Remote Reception Number (factory set to 5), followed by the “ ” key twice, and  
then the FAX START key of their fax machine.  
Answering Machine Backup  
There may be times when the tape on your answering machine becomes full, or  
when the answering machine itself malfunctions. It is still possible to receive faxes  
even under these conditions, however, by turning on the Auto Receive function. The  
unit will automatically answer all calls after five rings. To use this function, follow the  
procedure below.  
Factory setting: 2 (OFF)  
Step  
Press these keys  
Comments  
TUV  
FUNCTION  
1
A.M. MODEwill appear in the  
display.  
ABC  
2
3
4
SELECT AUTO RECEIVEwill  
appear in the display.  
ABC  
Press 1 to turn Auto Receive  
on, or 2 to turn it off.  
or  
STOP  
STOP  
Press the STOP key twice to  
exit.  
Note: If you are using Auto Receive, make sure that your answering machine is set  
to answer on four rings or less. Otherwise, the unit will take over all calls,  
preventing callers from leaving voice messages.  
2-25  
INITIAL SETTINGS  
Notes  
INITIAL SETTINGS  
2-26  
3. CHOOSING SUITABLE MEDIA  
Originals Suitable for Faxing  
Make sure that the documents you want to fax meet specifications and guidelines  
listed in this section.  
Size andWeight  
The size and weight of documents that you can load in the ADF (Auto Document)  
depend on whether you load one sheet at a time or several sheets at once.  
When using the ADF  
One sheet at a time:  
52 g/m2  
(14 lbs.)  
85 g/m2  
(23 lbs.)  
140 mm  
(5.5")  
500 mm  
(19.7")  
216 mm  
(8.5")  
257 mm  
(10.1")  
Several sheets at once:  
364 mm  
(14.3")  
52 g/m2  
(14 lbs.)  
85 g/m2  
(23 lbs.)  
140 mm  
(5.5")  
216 mm  
(8.5")  
257 mm  
(10.1")  
Note: When feeding in a long document, grasp the document at the edges to guide  
it into the unit.  
When using the original table  
364 mm  
(14.3")  
Maximum  
257 mm  
(10.1")  
Note: Whether you are using the faxing functions of the unit, your documents  
(originals) are, in effect, being scanned through the unit. The area of a  
document that is scanned by the unit while faxing is slightly smaller than the  
actual document (original) size. Any text or graphics outside this area will not  
be scanned.  
Scanning length:  
The length of the sheet minus 4mm from both the  
top and bottom edges.  
CHOOSING SUITABLE MEDIA  
3-1  
Originals Suitable for Faxing  
Unsuitable Originals  
General guidelines:  
All clips, staples, and pins should be removed from originals before they are used.  
If these are not removed, they may damage the unit.  
Ink, glue, and correction fluid on originals must be completely dry before using the  
documents with the unit.  
Originals that are in some way dangerous to the internal mechanisms of the unit  
should not be used.  
When faxing, any writing on the originals that is yellow, yellowish-green, or light  
blue cannot be transmitted.  
The following kinds of originals should not be used:  
Originals with a glossy coating  
Originals with static electricity  
Originals with tears, folds, or curls  
Originals that have become stuck together and cannot be easily separated  
Originals with holes, windows, or perforations  
Transparency films, tracing paper, or other transparencies  
Originals with plastic or metallic coatings  
Notes:  
TOSHIBA does not accept any responsibility for the loss or damage of originals.  
It is a good idea to copy valuable originals on a flat-bed copier before using them  
with the unit.  
CHOOSING SUITABLE MEDIA  
3-2  
4. HOW TO USE THE FAX FUNCTION  
The standalone fax component of your unit offers a range of sophisticated features  
that allow you to control image quality, reception mode, broadcasting, polling, and  
transmission priorities. Functions such as sending documents from memory and  
substituting reception into memory are greatly enhanced by the large memory capacity.  
Sending Documents  
Setting the Document  
This section describes setting documents in the ADF (Auto Document Feeder) or on  
the original table.  
When Using the ADF:  
Confirm that there are no  
1
documents on the original table,  
and that copying is not in  
progress, then gently close the  
original cover.  
Adjust the document guides to  
the width of your document.  
2
Place the document face up and  
Original face up  
3
push it gently into the document  
tray.The top edge of the  
document should enter the fax  
first.  
There are two ways to send the  
fax:  
4
To scan the document into  
memory, then dial and transmit,  
continue with the Dialing and  
Transmittingsection.  
To dial and transmit the document  
directly without first scanning it into  
memory, press the DOCUMENT  
key. DIRECT SENDwill appear  
in the display. Continue with the  
Dialing and Transmittingsection.  
4-1  
HOW TO USE THE FAX FUNCTION  
Sending Documents  
When placing the Original on the Table:  
Confirm that there are no  
documents in the ADF, and open  
the original cover.  
1
Place the document face down on  
2
the original table. Align the  
document according to the  
original scale in the illustration  
below. (Line up the center of the  
edge of the document with the (  
mark.)  
)
Original scale  
mark  
Gently close the original cover.  
3
Note: When using the original table, do not set documents in the ADF.  
Press the BOOK SEND key to  
scan the page into memory.  
4
5
Select the document size from  
those displayed.  
You can now make resolution or  
contrast settings as described in  
the next section and dial and  
transmit the fax. (See Dialing and  
Transmittingin this chapter)  
Press the BOOK SEND key. If you  
have more than one document to  
read into memory, place the next  
page, and press the BOOK SEND  
key to read each page.  
6
HOW TO USE THE FAX FUNCTION  
4-2  
Sending Documents  
Optional Transmission Settings  
There are several transmission settings that you can make before dialing and  
transmitting a document.  
Resolution  
Your fax has four resolution settings:  
HALFTONE  
Use HALF TONE for photographs and illustrations. The original will be reproduced  
in 256 shades of gray.  
STANDARD  
Use STANDARD for ordinary documents. This setting gives you the fastest  
transmission.  
FINE  
Use FINE for improved reproduction, especially with documents containing small  
letters or fine drawings.  
S. FINE  
Use SUPER FINE when you need the highest quality of reproduction.  
If you do not change the setting, the document will automatically be sent in  
STANDARD mode.  
ENTER  
AUTO  
MANUAL  
A.M.  
BOOK SEND  
FUNCTION  
RECEPTION  
MODE  
RESOLUTION CONTRAST BROADCAST  
Note: If the document is B4 size, you cannot use the HALF TONE setting in the  
following situations :  
With the Memory function  
For a Broadcast operation  
For a Timer operation  
For sending from the original table  
With the Memory Polling function  
Contrast  
The fax automatically controls the contrast, but you can also control it manually. To  
do this, press the CONTRAST key one or more times until the desired contrast settings  
appear in the display. The three contrast levels are light, medium, and dark.  
ENTER  
AUTO  
MANUAL  
A.M.  
BOOK SEND  
FUNCTION  
RECEPTION  
MODE  
RESOLUTION CONTRAST BROADCAST  
4-3  
HOW TO USE THE FAX FUNCTION  
Sending Documents  
Cover Sheet  
You can have your fax generate a cover sheet and send it as the last page of the  
transmission. The cover sheet includes the date and time, the senders name and  
number, and the receivers name and number if an automatic dialing number is used.  
The total number of pages sent is indicated on the bottom.  
To include a cover sheet with a transmission, follow these steps:  
Factory setting: 2 (OFF)  
Step  
Press these keys  
Comments  
PQRS  
FUNCTION  
1
COVER SHEET MODEwill  
appear in the display.  
ABC  
2
3
Press 1to turn the cover  
sheet function on, or 2to  
turn it off.  
or  
If you pressed 1in the  
previous step, select a  
message by entering a  
ABC  
number from 2 to 6 as shown  
below, or enter 1 if you do not  
want to include a message.  
1: NO MESSAGE  
2: URGENT  
3: IMPORTANT  
(example: URGENT)  
4: CONFIDENTIAL  
5: PLS. DISTRIBUTE  
6: PLS. CALL BACK  
Note: The receiver's name must be programmed in either the Rapid Key or Speed  
Dial function for it to appear on the Cover Sheet.  
HOW TO USE THE FAX FUNCTION  
4-4  
Sending Documents  
Auto Cover Sheet  
If you want to send a cover sheet with your fax transmissions regularly, this function  
is very useful. This function differs from the Cover Sheet function in two ways. First,  
the Cover Sheet function must be programmed before every fax you want to use it  
with;the Auto Cover Sheet function will send a cover sheet with every fax transmission  
unless you turn it off. No message is included on the cover sheets generated by the  
Auto Cover Sheet function. Please note that the Cover Sheet function is the dominant  
of the two, so an ideal way to use the two together is to always leave Auto Cover  
Sheet on, then use the Cover Sheet function to attach messages or not attach a  
cover sheet to certain transmissions.  
Use the procedure below to turn the Auto Cover Sheet function on or off:  
Factory setting: 2 (OFF)  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill  
appear in the display.  
DEF  
2
3
4
AUTO COVER SHEETwill  
appear in the display.  
ABC  
Press 1 to turn the function  
on, or 2 to turn it off.  
or  
STOP  
STOP  
Press the STOP key twice to  
exit.  
Note: The receiver's name must be programmed in either the Rapid Key or Speed  
Dial function for it to appear on the Auto Cover Sheet.  
4-5  
HOW TO USE THE FAX FUNCTION  
Sending Documents  
Dialing and Transmitting  
Once you have set the document (either in the automatic document feeder or on the  
original table), and have selected the desired transmission settings, you are ready to  
dial the number of the receiving fax machine and transmit the document.You can choose  
from one of the several ways of dialing that best suit your needs.  
Direct Keypad Dialing  
If the number of the fax you want to reach is not a Rapid key or Speed Dial number,  
use Direct Keypad Dialing to manually enter it using the following procedure:  
Confirm that you have correctly  
set the document in the automatic  
document feeder or on the  
1
original table. (See Setting the  
Documentin this chapter)  
Enter the number of the fax  
machine you want to send to by  
pressing the number keys.  
2
ABC  
JKL  
DEF  
MNO  
WXYZ  
GHI  
PQRS  
TUV  
Check the display. If the number  
of the receiving machine is shown  
correctly, press the FAX START  
key.  
3
FAX START  
If it is not correct, press the STOP  
key to backspace and clear one  
digit at a time, and then enter the  
correct number.  
HOW TO USE THE FAX FUNCTION  
4-6  
Sending Documents  
Rapid Key Dialing  
If the number you want to dial has been stored as a Rapid key number (see Storing  
Numbers for Automatic Dialingin Chapter 2), you can dial it by pressing the  
appropriate Rapid key as shown:  
01  
06  
11  
16  
02  
07  
12  
1
03  
08  
13  
04  
09  
14  
05  
10  
15  
20/POLL  
Speed Dialing  
If the number you want to dial has been stored as a Speed Dial number, you can dial  
it using the following procedure:  
Press the SPEED/SEARCH key  
1
ABC  
DEF  
MNO  
WXYZ  
and then enter the 2-digit number  
by pressing the number keys (see  
Storing Numbers for Automatic  
Dialingin Chapter 2).  
SPEED/  
SEARCH  
GHI  
JKL  
PQRS  
TUV  
Check the display. If the name or  
number shown is correct, press  
the FAX START key. (If it is not  
correct, press the STOP key and  
then repeat Step 1.)  
2
FAX START  
4-7  
HOW TO USE THE FAX FUNCTION  
Sending Documents  
Chain Dialing  
The Chain Dialing function allows you to combine an Automatic Dialing number set  
for Chain Dialing (see Storing Numbers for Automatic Dialingin Chapter 2) with  
another Automatic Dialing number or digits entered manually with the number keys  
to dial one phone number up to 50 digits long. The following are some examples of  
how this can be done:  
Enter Speed Dial numbers that you have programmed for Chain Dialing.For example,  
if you have stored the first part of a fax number in Speed Dial number 22 and the  
second half in Speed Dial number 27, press the SPEED/SEARCH key and 22,  
then the SPEED/SEARCH key and 27. Then press the FAX START key to begin  
transmission.  
Press a Rapid key that is set for Chain Dialing and then manually enter a number by  
pressing the appropriate number keys. Press the FAX START key after the final  
number key to begin transmission. (You can use this method, for example, when  
you have stored a long distance access code into a Rapid key, and want to dial this  
in combination with a number that is not stored as an automatic dialing number.)  
HOW TO USE THE FAX FUNCTION  
4-8  
Sending Documents  
Using the SEARCH Key  
If you do not remember the Rapid key or Speed Dial number in which you have  
stored a particular fax number, you can search for the number by following the steps  
below:  
SPEED/  
SEARCH  
Press the SPEED/SEARCH key  
1
twice.  
Enter the first letter of the stored  
2
name by pressing the appropriate  
number key (the key below the  
marked letter) until the letter  
ABC  
ABC  
ABC  
appears in the display. If the name  
begins with a special character or  
number, press 1.  
If you do not remember the first  
letter, go to Step 3 and scroll  
through the list from the  
beginning.  
(example: B)  
Press the left and right arrow (  
) keys to scroll through the  
names (numbers if you pressed  
0). Stop when the desired name  
appears in the display.  
3
or  
Press the FAX START key.The  
document will be automatically  
transmitted once the connection is  
made.  
FAX START  
4
Redialing  
You can send a fax to the number you last dialed by pressing the REDIAL/PAUSE  
key, followed by the FAX START key or Rapid key 20/POLL.  
REDIAL/  
FAX START  
PAUSE  
4-9  
HOW TO USE THE FAX FUNCTION  
Receiving Faxes  
You can set the unit to one of three modes of reception, AUTO, MANUAL, or A.M.  
(Answering Machine). To select the reception mode, press the RECEPTION MODE  
key until the light next to the desired mode comes on.  
ENTER  
AUTO  
MANUAL  
A.M.  
BOOK SEND  
FUNCTION  
RECEPTION  
MODE  
RESOLUTION CONTRAST BROADCAST  
Using AUTO Mode  
Select AUTO mode when you only want to receive faxes on your telephone line.The  
unit will automatically answer all calls and receive incoming faxes.  
Using MANUAL Mode  
MANUAL is the most convenient mode for receiving phone calls if you have an  
extension phone.To have true manual mode, the unit must be set to not answer while  
in MANUAL mode (see Setting the Number of Rings for Manual Receptionin Chapter  
2).You can also receive faxes; however, all calls must first be answered by picking up  
the receiver on the extension phone or telephone connected to the same line.  
Using A.M. Mode  
Select this mode when an answering machine is connected to the unit and you want  
the answering machine to answer all calls. This allows you to receive both voice  
messages and faxes when you are out.  
HOW TO USE THE FAX FUNCTION  
4-10  
Optional Reception Settings  
The unit has various optional settings for the reception of faxes.  
Receive Reduce  
You may on occasion receive faxes that are larger than the paper loaded in the unit.  
To ensure that you do not lose any part of the original, you should use the Receive  
Reduce function, which scales the fax to the printing paper size. To use this feature,  
follow this procedure:  
Factory setting: 1 (auto reduction)  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill  
appear in the display.  
GHI  
2
3
RECEIVE REDUCEwill  
appear in the display.  
Select one of the reduction  
settings listed below by  
pushing the corresponding  
number key:  
ABC  
1 (AUTO REDUCTION):  
Automatic reduction  
depending on size of original  
and printing paper.  
2 (NO REDUCTION):  
No reduction  
or  
STOREDwill appear in the  
display.  
STOP  
STOP  
4
Press the STOP key twice to  
exit.  
4-11  
HOW TO USE THE FAX FUNCTION  
Optional Reception Settings  
Footer Printing  
You can choose whether or not to have a footer with the sending machines ID  
information (name, number, etc.) printed out.  
Factory setting: 2 (OFF)  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill  
appear in the display.  
WXYZ  
ABC  
2
3
4
FOOTER PRINTwill appear  
in the display.  
Press 1 to print footers, or 2 to  
not print them.  
or  
STOP  
STOP  
Press the STOP key twice to  
exit.  
When using manual sending and receiving  
You need to use the SPEAKER key or an extension telephone to perform manual  
sending and receiving. For information about connecting and extension telephone  
see Connecting Other Devicesin Chapter 1 for details.  
When the extension telephone  
rings, pick up the handset and  
converse.  
If the SPEAKER key is used to  
answer a call you cannot converse.  
1
.
Note: You cannot use the SPEAKER key for fax transmission/reception while  
copying is in progress.  
When the hanset is off hook or  
the SPEAKER key is used, press  
the FAX START key.  
2
.
When there are originals in the  
ADF, the machine senses the  
presence of the originals and  
displays the message.  
Press 1to send. Press 2to  
receive.  
HOW TO USE THE FAX FUNCTION  
4-12  
Special Functions  
Memory  
Your unit has a memory area that can be used to store both incoming and outgoing  
documents.  
Approximately 120 pages of average content can be held in memory for transmission.  
Less can be held if any of the pages were scanned using fine or superfine resolution.  
Memory Backup  
The unit uses a lithium-ion battery to keep automatic dialing numbers and other  
programmed data in memory when the power is turned off (when the unit is  
unplugged). Battery power is consumed primarily when the power is urned off.  
With the power kept continuously off, the life of the battery is about 5 years. If  
the battery dies, have your dealer or retailer replace it. Do not try to replace it  
yourself.  
When documents are stored in memory, do not turn the power off. If power to  
the unit is cut off due to power shortage or other causes, the fax memory data  
will be kept approximately one hour. However, if power to the unit is cut off  
within 10 minutes of it being turned on, fax memory data may not be saved.  
Substitute Reception into Memory  
This is a back-up function that is automatically activated if your fax runs out of paper,  
the imaging cartridge needs replacement, or the paper jams.  
The message FAX RX IN MEMORYwill only appear in the display at the time the  
document is initially received into memory. After reception is complete, one of the  
following messages, REPLACE TONER,or PAPER JAMwill appear in the display.  
When you add paper (and set the paper size), replace the imaging cartridge, or clear  
the jam, the stored documents will automatically be printed out.  
If you received documents in memory because the fax ran out of paper, be sure to  
add paper which is the same size as the paper previously used.If not, the document  
print-out size may not match the size of the printing paper.  
Caution!  
If documents received in memory are lost due to a power failure or other  
interruption in the power supply, a POWER FAIL REPORT will be printed out  
when the power is restored. This gives available information about the faxes  
lost, including the fax numbers of the transmitting machines.  
4-13  
HOW TO USE THE FAX FUNCTION  
Special Functions  
Data Transfer  
If there is a problem with the unit, you can use the Data Transfer function to have  
received faxes read into memory and then sent to a different fax machine for printing.  
This function is used when you cannot print received faxes, for example when the  
unit runs out of toner, a misfeed occurs.  
Factory setting: 2  
Step  
Press these keys  
Comments  
1
RX DATA TRANSFERwill  
appear in the display.  
FUNCTION  
ABC  
2
3
FAX NUMBERwill appear in  
the display.  
ABC  
DEF  
PQRS  
TUV  
Enter the transferring fax  
number (maximum 20 digits)  
by pressing the number keys.  
ABC  
GHI  
PQRS  
TUV  
(example : 18002374278)  
4
5
6
RX DATA TRANSFERwill  
ENTER  
appear in the display.  
TRANSFER ?will appear in  
the display.  
Press 1 to turn Data Transfer  
on, or 2 and the STOP key to  
turn it off.  
STOP  
ABC  
or  
HOW TO USE THE FAX FUNCTION  
4-14  
Special Functions  
Transmission Reservation  
When your fax is busy receiving a document or transmitting a document from memory,  
you can reservea transmission by setting the document on the original table, reading  
it into memory, and entering the fax number.Once the current operation is completed,  
your fax will automatically dial the number and transmit the document saving you  
from having to wait.  
When using the ADF :  
Confirm that there are no  
1
documents on the original table  
and that copying is not in progres,  
then gently close the original  
cover.  
Adjust the document guides to the  
width of your document.  
2
Place the document face up and  
3
push it gently into the ADF.The  
Original face up  
top edge of the document shoudl  
enter the fax first.  
Adjust the resolution and/or  
contrast settings if desired. Note  
however that you cannot use the  
HALF TONE resolution setting  
with B4 size documents.  
Enter the number of the receiving  
machine using one of the  
following methods:  
4
SPEED/  
SEARCH  
Press a Rapid key.  
Press the SPEED/SEARCH key  
and enter a Speed Dial number.  
Enter a full number with the  
number keys.  
(example)  
Press the FAX START key if you  
entered a Speed Dial number or a  
full number.  
5
The number will be dialed once the  
current operation is completed, and  
transmission will begin once the  
connection is made.  
4-15  
HOW TO USE THE FAX FUNCTION  
Special functions  
When using the original table :  
Confirm that there are no  
1
documents in the ADF and that  
copying is not in progres, then  
gently close the original cover.  
Place the document face down on  
2
the original table. Align the  
document according to the  
original scale in the illustration  
below. (Line up the center of the  
edge of the document with the (  
mark.  
)
Adjust the resolution and/or  
contrast settings if desired.  
Original scale  
mark  
Gently close the original cover.  
3
Note : When using the original table, do not set documents in the ADF.  
Press the BOOK SEND key to  
scan the page into memory.  
4
Select the document size from  
those displayed.  
5
Adjust the resolution and/or  
contrast settings if desired.Note  
however that you cannot use the  
HALF TONE resolution setting  
with B4 size documents.  
Press the BOOK SEND key. If you  
have more than one sheet to read  
into mmory, place the next page,  
and press the BOOK SEND key to  
read each page.  
6
7
Continue with steps 4 ad 5 in the  
previous section,Using the ADF.  
Note : If the document is removed from te document tray after a transmission  
reservation is set, the reservation will be canceled.  
HOW TO USE THE FAX FUNCTION  
4-16  
Special Functions  
Broadcasting  
This function allows you to send the same document to as many as 50 different  
locations with just one operation. Once the document is loaded, it is scanned and  
stored in memory. The fax numbers you have entered are then automatically dialed  
in succession, and the document is transmitted to each location.  
To enter the fax numbers of the receiving machines, you must use Rapid keys,  
Speed Dial numbers, or Group keys; no fax numbers can be entered manually.  
Place the document face up and  
1
push it gently into the document  
Original face up  
tray.  
Adjust the resolution and/or  
contrast settings if desired.  
BROADCAST  
Press the BROADCAST key.  
2
3
Dial the numbers of the receiving  
units using one or more of the  
following methods:  
Press one or more Rapid keys.  
Enter Speed Dial numbers with  
the number keys, for example  
Speed Dial numbers 01, 02,  
through to 09.  
01  
02  
09  
. . .  
(example)  
Press one or more Group keys.  
4-17  
HOW TO USE THE FAX FUNCTION  
Special Functions  
Press the FAX START key.  
Transmission will begin.  
4
FAX START  
Broadcasting using a Group key  
If the fax machines to which you want to broadcast have all been programmed into  
one Group key, you can perform the broadcasting operation using the following  
simplified procedure. Refer to Storing Numbers Under Group Keysin Chapter 2.  
Place the document face up and  
1
push it gently into the document  
Original face up  
tray.  
Adjust the resolution and/or  
contrast settings if desired.  
Press the appropriate Group key.  
Transmission will begin.  
2
If the memory becomes full while the  
document is being scanned,  
MEMORY FULLwill appear in the  
display.  
19  
Press the FAX START key to  
transmit the pages that have been  
stored up to that point in memory.  
Press the STOP key to cancel the  
entire transmission.  
(example)  
HOW TO USE THE FAX FUNCTION  
4-18  
Special Functions  
Polling  
Polling allows you to request another fax machine to send a document to your fax  
machine. In other words, the receiving fax machine, not the transmitting fax machine,  
activates the transmission.You can use your fax to both poll and be polled by others.  
Setting the Polling Key  
To use the polling function, you must first set Rapid key 20/POLL for use as a polling  
key. This is done by following the procedure shown below.  
The polling key cannot be used for both Rapid Key Dialing and Polling. If it has  
already been programmed for Rapid Key Dialing, you must clear it first as described  
in Storing Numbers for Automatic Dialingin Chapter 2.  
Step  
Press these keys  
Comments  
DEF  
FUNCTION  
1
ENTRY MODEwill appear in  
the display.  
GHI  
2
3
4
POLLING FUNCTIONwill  
appear in the display.  
ABC  
Press 1to turn the polling  
function on, or 2to turn it off.  
or  
STOP  
STOP  
Press the STOP key twice to  
exit.  
Polling Others  
Dial the number of the fax  
machine you want to poll using  
one of the following methods:  
1
Press the SPEAKER key and dial  
the full number. Wait for the fax  
answer-back tone.  
Press the SPEED/SEARCH key  
and enter a 2-digit Speed Dial  
number.  
SPEED/  
SEARCH  
(example)  
Enter the full number using the  
number keys.  
20/POLL  
Press Rapid key 20/POLL.  
2
4-19  
HOW TO USE THE FAX FUNCTION  
Special Functions  
Being Polled (Memory Polling)  
To allow multiple fax machines to poll your fax, or in cases where you want to free up the  
Document Tray for other operations, use Memory Polling instead of Polling Standby.  
Programming a Memory Polling Operation  
You can choose whether to allow polling only once, or an unlimited number of times.  
In the later case, your fax can be used as an electronic bulletin board.  
Only one document can be stored at a time for memory polling, however, you can  
store multiple page documents.  
If you allow polling only once, the document will be automatically cleared from  
memory after polling.If you allow polling an unlimited number of times, the document  
will remain in memory until you clear it using the procedure described in Clearing  
Documentswhich follows.  
If you have a document stored in memory for polling, and you want to add to it,  
following the procedure described in Adding to Documents.  
To program a Memory Polling operation, either load the document in the automatic  
document feeder or use the original table as described below.Then, set the reception  
mode to AUTO (Press the RECEPTION MODE key until the AUTO light comes on).  
Step  
Press these keys  
Comments  
1
MEMORY POLL MODEwill  
appear in the display. 1: TIME  
2: REPEATwill appear at the  
bottom of the display.  
WXYZ  
FUNCTION  
2
SET RESOLUTION &  
CONTRAST THEN ENTER”  
will appear in the display.  
RESOLUTION  
ENTER  
CONTRAST  
3
4
Adjust the resolution and/or  
contrast settings if desired.  
When using the automatic  
document feeder, press  
ENTER key. When using the  
original table, follow steps 1-6  
in the section Setting the  
Documentin this chapter.  
STAND-BYwill appear in the  
display, and the document will  
be scanned into the units  
memory.  
STOP  
STOP  
5
Press the STOP key twice to  
exit.  
HOW TO USE THE FAX FUNCTION  
4-20  
Special Functions  
Adding to Documents  
If you have a document stored in memory for polling, and you want to add pages to  
it, use the following procedure.  
If you allow polling only once, the document will be automatically cleared from  
memory after polling. If you allow polling an unlimited number of times, the  
document will remain in memory until you clear it using the procedure below:  
Step  
Press these keys  
Comments  
1
MEMORY POLL MODEwill  
appear in the display. 1: ADD  
2: CLEARwill appear at the  
bottom of the display.  
WXYZ  
FUNCTION  
2
Continue with step 2 in the  
Programming a Memory  
Polling Operationsection.  
ENTER  
Clearing Documents  
Step  
Press these keys  
Comments  
1
MEMORY POLL MODEwill  
appear in the display. 1: ADD  
2: CLEARwill appear at the  
bottom of the display.  
WXYZ  
FUNCTION  
ABC  
2
The date and time will return  
to the display.  
ENTER  
4-21  
HOW TO USE THE FAX FUNCTION  
Special Functions  
Timer Operations  
The timer function allows you to set a transmission or polling operation to be performed  
automatically at a time you specify. Up to three transmission operations or polling  
operations can be set at any one time, and the times they will be performed can be  
specified up to a week in advance.  
You can use this function, for example, to take advantage of lower nighttime telephone  
rates without having to be there when the operation is performed.  
For a timer transmission, scan the document into memory when you set the  
transmission. Scanning the document into memory is convenient because you do  
not have to worry about document mix-ups or forgetting to load the document.  
If the memory becomes full while the document is being scanned, MEMORY FULL”  
will appear in the display.  
Press the FAX START key to transmit the pages that have been stored up to  
that point in memory.  
Press the STOP key to cancel the entire transmission.  
Code numbers are used to specify each day of the week. Refer to the table below  
when making time settings which include a specified day.  
Day  
Sunday  
0
Monday Tuesday Wednesday Thursday  
Friday  
5
Saturday  
6
Code  
1
2
3
4
HOW TO USE THE FAX FUNCTION  
4-22  
Special Functions  
To set a timer operation:  
Step  
Press these keys  
Comments  
FUNCTION  
1
TIMER MODEwill appear in  
the display.  
2
Select SET. TIMER COMM.  
#=1, TIMER COMM. #=2or  
TIMER COMM. #=3will  
appear in the display.  
3
4
Select SEND MODEor  
ENTER  
or  
or  
POLLING MODE.  
ABC  
DEF  
Enter the time of the operation  
(2 digits for the hour and 2  
digits for the minute).  
(example)  
5
Enter the code for the day of  
the operation. If the operation  
will be performed within 24  
hours, just press the ENTER  
key.  
ABC  
ENTER  
(example)  
ENTER  
6
7
ENTER NUMBERwill appear  
in the display.  
Enter the fax number of the  
other machine using one of the  
JKL  
following methods:  
Press a Rapid key.  
Enter a Speed Dial number  
with the number keys.  
For a polling operation, go to  
Step 11.  
(example)  
8
9
SET RESOLUTION &  
ENTER  
CONTRAST THEN ENTER”  
will appear in the display.  
If this is a transmission  
operation, adjust the  
resolution and/or contrast if  
desired. (Otherwise, skip this  
step.)  
RESOLUTION  
CONTRAST  
(optional)  
10  
11  
LOAD DOCUMENT(S)will  
appear in the display. If the  
document is already loaded,  
no message will appear in the  
display.  
ENTER  
STOP  
STOP  
Press the STOP key a number  
of times until you exit.  
. . .  
4-23  
HOW TO USE THE FAX FUNCTION  
Special Functions  
To cancel a timer operation:  
If you need to cancel a timer operation after it has been set, follow the steps below:  
If the timer operation is a transmission operation, you will need to know the number  
assigned to it. If you do not remember the number (it appears in the display when you  
set the operation), print out the Timer List. See Printing Out Reportsin this chapter  
for details on how to print out the Timer List.  
Step  
Press these keys  
Comments  
FUNCTION  
1
TIMER MODEwill  
appear in the display.  
ABC  
2
3
Select CLEAR. ENTER  
# (1-3)will appear in the  
display.  
Enter the 1-digit number  
assigned to the operation.  
ENTER  
4
5
CLEAREDwill appear in  
(example)  
the display.  
STOP  
STOP  
Press the STOP key twice  
to exit.  
Anti Junk Fax  
You can avoid wasting fax paper by using the Anti Junk Fax function. This function  
prevents the reception of faxes from up to ten specified parties.  
Factory setting : 2 (OFF)  
To turn the Anti Junk Fax feature on and off, use the following procedure:  
Step  
Press these keys  
Comments  
MNO  
FUNCTION  
1
ANTI JUNK FAXwill  
appear in the display.  
ENTER  
ABC  
2
3
ANTI JUNK SELECTwill  
appear in the display.  
Turn Anti Junk Fax on or  
off.  
or  
STOP  
STOP  
4
Press the STOP key twice  
to exit.  
HOW TO USE THE FAX FUNCTION  
4-24  
Special Functions  
To store junk fax numbers, use the following procedure:  
Step  
Press these keys  
Comments  
MNO  
FUNCTION  
1
ANTI JUNK FAXwill  
appear in the display.  
ABC  
2
3
4
5
6
JUNK FAX # MODEwill  
appear in the display.  
ENTER  
ENTER JUNK FAX #will  
appear in the display.  
JKL  
JKL  
JKL  
ABC  
MNO  
ABC  
Enter the fax number  
(maximum of 20 digits).  
(example)  
STOREDwill appear in  
the display.  
ENTER  
STOP  
Return to Step 3 to enter  
another number, or press  
the STOP key a number of  
times until you exit.  
STOP  
Step 3 or  
. . .  
To clear junk fax numbers, use the following procedure:  
. . .  
Step  
Press these keys  
Comments  
MNO  
FUNCTION  
1
ANTI JUNK FAXwill  
appear in the display.  
ABC  
ABC  
2
3
4
JUNK FAX # MODEwill  
appear in the display.  
JUNK FAX # CLEARwill  
appear in the display.  
Enter the number of the fax  
number to clear.  
ENTER  
CLEAREDwill appear in  
the display.  
(example)  
5
STOP  
STOP  
Return to Step 4 to clear  
another number, or press  
the STOP key a number of  
times until you exit.  
. . .  
Step 4 or  
4-25  
HOW TO USE THE FAX FUNCTION  
Printing Out Reports  
The unit is capable of printing a range of reports on faxing activities as well as various  
settings you have made. The reports are described below.  
1. TRANSMISSIONS ACTIVITY REPORT:  
Faxes sent from the unit.  
P. 01  
ACTIVITY REPORT(SENDING)  
SEP-21-1999-TUE 9:36  
#
DATE START  
RECEIVER  
TX TIME  
PAGES  
NOTE  
TYPE  
08:31  
08:32  
08:33  
SEND  
SEND  
SEND  
01 SEP-21  
02  
03  
2
00"  
00"  
22"  
0
0
1
CANCEL  
DOCUMENT JAM  
OK  
0-0389741410  
0-0389741410  
TOTAL : 22"  
2. RECEPTIONS ACTIVITY REPORT:  
Faxes received by the unit.  
P. 01  
ACTIVITY REPORT(RECEIVING)  
SEP-21-1999-TUE 9:36  
#
DATE  
START  
SENDER  
4509  
RX TIME  
PAGES  
NOTE  
TYPE  
RECEIVER  
01 SEP-21  
09:35 PM  
42"  
42"  
1
1
OK  
TOTAL :  
3. TIMER LIST:  
ID numbers for timer operations.  
P. 01  
9:39  
TIMER LIST  
SEP-21-1999-TUE  
PAGES RECEIVER  
ABC  
TIMER OPERATION  
TYPE  
SEND  
#
RESERVED TIME  
RESOLUTION  
STANDARD  
1
12:02 MON  
1
2
3
4. FAX NUMBER LIST:  
Fax numbers stored in the unit as either Rapid key or Speed Dial numbers.  
P. 01  
FAX NUMBER LIST  
SEP-21-1999-TUE  
9:36  
RAPID/  
SPEED #  
NAME  
CHAIN DIAL  
FAX NUMBER  
ABC  
DEF  
R01  
R06  
0123456789  
GROUP STORED  
HOW TO USE THE FAX FUNCTION  
4-26  
Printing Out Reports  
5. OPTIONAL SETTING LIST:  
Currently activated optional settings.  
OPTIONAL SETTING LIST  
SEP-21-1999-TUE  
9:37  
SW #  
ITEM  
SETTING  
1
2
3
4
5
6
7
8
9
PRINT PAPER SIZE  
PAPER SIZE (MAIN CASSETTE)  
FINE PRIORITY  
AUTO  
A4  
OFF  
# OF RINGS AUTO RX  
# OF RINGS MANUAL RX  
AUTO LISTING  
2 RINGS  
OFF  
OFF  
PRINT SELECTION  
RECALL TIMES  
ERROR/TIMER  
2 TIMES  
5 MINUTES  
5
RECALL INTERVAL  
FAX REMOTE NUMBER  
REMOTE RECEPTION  
FAX SIGNAL RECEIVE  
AUTO COVER SHEET  
RECEIVE REDUCE  
BEEP LENGTH  
10  
11  
12  
13  
14  
15  
16  
17  
18  
19  
20  
21  
22  
ON  
ON  
OFF  
AUTO  
3 SECONDS  
MEDIUM  
ON  
BEEP VOLUME  
KEY BEEPS  
INCOMING RING VOLUME  
FOOTER PRINT  
MEDIUM  
ON  
PBX SETTING  
OFF  
LANGUAGE  
ENGLISH  
ON  
BATCH INDEXING  
SUMMER TIME SETTING  
ON  
NAME  
NUMBER  
6. GROUP LIST:  
Fax numbers stored under Group keys.  
P. 01  
9:40  
GROUP LIST  
SEP-21-1999-TUE  
#
NAME  
DEF  
REMOTE STATION ID #  
R01  
G06  
7. ANTI JUNK FAX NUMBER LIST:  
Fax numbers designated as Anti Junk Fax numbers.  
P. 01  
9:40  
ANTI JUNK FAX NUMBER LIST  
SEP-21-1999-TUE  
ANTI JUNK FAX NUMBER  
0123456789  
#
01  
Use the following procedure to print out reports:  
Step  
Press these keys  
Comments  
ABC  
FUNCTION  
1
LISTING MODEwill appear in  
the display.  
2
The unit will then automatically  
print out the selected report.  
PQRS  
to  
4-27  
HOW TO USE THE FAX FUNCTION  
Printing Out Reports  
Activity Report Auto Listing  
It is also possible to have the unit automatically print out Transmission and  
Reception Activity Reports at designated times (for example, daily, every two days,  
weekly, etc.) and every 50 operations.  
Factory setting : 5 (NO)  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill  
appear in the display.  
MNO  
2
3
AUTO LISTINGwill appear in  
the display.  
JKL  
Press 1 for /DAY, 2 for /2 DAY,  
3 for /4DAY, 4 for /WEEK, or 5  
for OFF.  
to  
STOP  
STOP  
4
Press the STOP key twice to  
exit.  
Printing Transaction Reports  
You can choose to have various Transaction Reports printed out after certain activities  
on the unit: transmission, reception, or error. To use this feature, follow this procedure:  
Factory setting: 2 (ERROR/TIMER)  
Step  
Press these keys  
Comments  
GHI  
FUNCTION  
1
OPTION SETTINGwill  
appear in the display.  
PQRS  
2
3
TRANSACTION LISTwill  
appear in the display.  
Select the report setting:  
1 (ALWAYS PRINT):  
After each transmission,  
reception, or error.  
2 (ERROR/TIMER):  
After an error or timer  
operation only.  
JKL  
3 (SEND ONLY):  
to  
After a transmission only.  
4 (NEVER PRINT):  
Never prints.  
5 (ERROR ONLY):  
After an error only.  
STOREDwill appear in the  
display.  
STOP  
STOP  
4
Press the STOP key twice to  
exit.  
HOW TO USE THE FAX FUNCTION  
4-28  
5. TROUBLESHOOTING  
Troubleshooting  
Problem  
Check and Remedy  
Dialing cannot be done.  
Make sure that the telephone line is  
properly connected to both the unit and  
the wall jack.  
No transmission takes place.  
Make sure that the receiving machine has  
not run out of printing paper.  
Make sure that the receiving machine is  
G3 compatible. (This information should  
be included in the machines  
documentation.)  
Check the display for possible error  
messages.  
Nothing is printed at the receiving end.  
Make sure that the document you are  
sending is fed into the unit in the correct way.  
Make sure that the receiving machine is  
in working order.  
A distorted image is received at the other end.  
Noise on the telephone line may cause  
distortion.Try sending the document again.  
Make a copy of the document on the unit.  
If the copy is also distorted, the unit may  
have a problem.  
The received document is faint.  
Received images are distorted.  
Ask the other party to send higher contrast  
documents. If the contrast is still too low,  
make a copy with the unit to check it.  
Noise on the telephone line may cause  
distortion. Have the sending party send  
the document again.  
The drum cartridge may need  
replacement.  
COPY SERVICE ERROR  
FAX SERVICE ERROR (X)  
The copier will not function.Turn the power  
switch off, remove the power cord from  
the outlet, and contact your TOSHIBA  
dealer.  
The fax will not function.Contact your  
TOSHIBA dealer.  
Note: If your problem cannot be solved by carrying out the instructions in the Check  
and Remedy column above, please contact your TOSHIBA dealer.  
TROUBLESHOOTING  
5-1  
Messages and Signals  
Display Messages  
Message  
Meaning  
DOCUMENT JAM  
FAX RX IN MEMORY  
The original document is jammed.  
A fax has been received in memory  
because the imaging cartridge needs  
replacement, the fax machine has run out  
of printing paper, or the paper is jammed.  
The fax will be printed out automatically  
once the problem is fixed.  
LINE ERROR  
Fax transmission or reception was not  
successful. Press the STOP key to clear  
the message, and then try again.  
MEMORY FULL  
PAPER JAM  
The memory is full. See Memoryunder  
Special Functionsin Chapter 4.  
The printing paper is jammed.  
PAPER SIZE ERROR  
SET XXX SIZE PAPER  
The setting for the printing paper size is  
incorrect. Set it correctly. In the area  
labeled XXX, LTR, LGLor A4will  
appear.  
CAN NOT PRINT  
Imaging cartridge empty.  
Imaging cartridge not inserted.  
Imaging cartridge or drum cartridge life  
expired.  
CHECK COPIER COVER  
PAPER OUT (XXX)  
Front/side cover open.  
The paper has run out and the data is read  
into memory. Set it correctly. In the area  
labeled XXX, LTR, LGLor A4will  
appear.  
LOAD DOCUMENT(S)  
NO RESPONSE  
Set the document(s) in the unit.  
Line error.  
No answer from the receiver.  
RETURN ORG.  
XX SHEET (S)  
Paper jam in the ADF.  
When memory is full and there is a line  
error, the display alternates between the  
RETURN ORG. and MEMORY FULL  
messages.  
TROUBLESHOOTING  
5-2  
Messages and Signals  
Audible Signals  
Meaning  
Sound Type  
Duration  
Indicates the end of  
transmission,  
Continuous tone  
3 seconds  
reception, or line error.  
Warning tone  
Continuous tone  
1 second  
TROUBLESHOOTING  
5-3  
Notes  
TROUBLESHOOTING  
5-4  
6. SPECIFICATIONS  
SPECIFICATIONS  
Compatibility:  
Telephone line:  
Dial mode:  
ITU-T G3  
PSTN  
Pulse (10 pps), tone  
Modem rate:  
14,400 bps with automatic fallback to 12,000,  
9,600, 7,200, 4,800, or 2,400 bps  
Compression method:  
Transmission time:  
MH, MR, MMR  
Approximately 6 seconds  
(using TOSHIBA standard document)  
The time should be slightly different when  
the line is busy.  
Memory:  
2 megabytes of RAM  
(120 pages, when using TOSHIBA  
document with a standard resolution)  
Sending document size:  
Maximum B4, minimum A5  
(When using the ADF:  
One sheet at a time: Max.257mm x 500mm,  
min. 216mm x 140mm  
Several sheets at once: Max. 257mm x  
364mm,  
min. 216mm x 140mm  
When using the original table: Max.257mm x  
364mm, min. 216mm x 140mm)  
Recording paper size:  
A4, Letter, or Legal  
30 sheets  
Automatic Document Feeding  
(ADF):  
Resolution inText mode:  
Standard:  
Fine:  
200 x 100 dpi  
200 x 200 dpi  
Super Fine: 200 x 400 dpi  
Resolution in Half tone mode:  
200 x 200 dpi  
Grayscale method in  
Half tone mode:  
Error diffusion  
Grayscale level in  
Half tone mode:  
256 levels  
Contrast:  
Light, Medium, Dark  
Quick scan:  
14 pages per minute maximum  
(Using TOSHIBA standard size document)  
SPECIFICATIONS  
6-1  
Specifications  
Broadcasting:  
Destination: maximum of 50 different  
locations  
Destinations: Selected from Rapid key,  
Speed Dial numbers, or  
Group keys  
Polling:  
Modes: Polling Others, Polling from memory  
Delayed faxing:  
3 types selectable: Standard, Memory  
Transmission, or Polling Others  
Anti Junk Fax:  
Up to 10 numbers  
Auto Cover Sheet:  
6 message types selectable: Urgent,”  
Important,” “Confidential,” “Pls. Distribute,”  
Pls. Call Back,and no message  
Report:  
Transaction, power fail, activity (send/receive)  
Printable setting lists:  
Anti Junk Fax numbers, timer, group, phone  
number, optional setting  
As a part of our policy of continuous improvement, TOSHIBA reserves the right to  
make design and specification changes for product improvement without prior notice.  
The performance specification figures indicated are nominal values of production  
units. There may be some deviations from these values in individual units.  
SPECIFICATIONS  
6-2  
GLOSSARY  
A.M. mode:  
When set to A.M. (Answering Machine) mode, the unit directs all incoming calls to an  
answering machine connected to the same line.  
Anti Junk Fax:  
A faxing feature that enables the user to program up to ten fax numbers from which  
he/she does not want to receive faxes.  
Automatic Dialing:  
A faxing feature by which the unit will automatically dial a user-programmed number  
with the press of one or more keys. See Rapid Key Dialing and Speed Dialing.  
AUTO mode:  
When set to AUTO mode, the unit receives faxes automatically.  
Broadcasting:  
A form of transmitting that allows a fax to be sent to multiple fax machine locations.  
Chain Dialing:  
A form of dialing that allows the user to dial a long number (up to 50 digits in length)  
with a combination of Rapid keys, Speed Dial numbers, or Rapid keys and manually  
entered numbers.  
Contrast:  
The degree of difference between dark and light areas of a printed, faxed, or scanned  
document.  
dpi (dots per inch):  
A standardized unit of measurement used for the resolution of a scanned or printed  
image.  
Group Keys:  
The term for multiple Rapid keys that have been programmed as a group of fax  
numbers.  
MANUAL mode:  
When the unit is set to MANUAL mode, all calls must be answered manually by  
pressing the SPEAKER key, or by lifting the handset of an external phone on the  
same telephone line.  
Polling:  
A faxing function that allows the user to request a transmission from another fax  
machine. In effect, the receiving fax machine, dials the transmitting fax machine, and  
activates the transmission.  
GLOSSARY-i  
Glossary  
Rapid Key Dialing:  
A form of Automatic Dialing by which only a single fax number programmed key (a  
Rapid key) has to be pressed in order to dial a number.  
Receive Reduce:  
A faxing function that automatically scales received faxes to the size of the paper  
loaded in the unit.  
Reception mode:  
The setting that controls how the unit responds to incoming calls. See A.M. mode,  
AUTO mode, and MANUAL mode.  
Remote Reception:  
A faxing function by which fax reception can be activated from an extension telephone  
by entering a one-digit Fax Remote Number followed by  
.
Resolution:  
The amount of space between lines of a printed, faxed, or scanned document.  
Generally, the higher the resolution, the higher the quality of the document or image.  
Speed Dialing:  
A form of Automatic Dialing done by pressing the SPEED/SEARCH key, and then  
entering a programmed Speed Dial number.  
Transmission Reservation:  
A faxing function that enables the user to load a fax and enter the receiving fax  
number while the unit is in use. The fax is sent as soon as the unit has finished the  
previous job.  
GLOSSARY-ii  
QUICK REFERENCE  
This page summarizes the operations you can perform with this unit. For detailed  
information about each operation, refer to the appropriate section of this manual.  
FAX  
Set RESOLUTION/CONTRAST  
Load the document  
then following operation  
BROADCASTING  
Normal Broadcasting  
BROADCAST  
Enter Speed Dial number/Press  
Rapid keys  
FAX START  
Using Group Key  
Press GROUP key  
TRANSMITTING DOCUMENTS  
Set RESOLUTION CONTRAST MEMORY  
Direct Keypad Dialing  
Dial (press NUM keys)  
FAX START  
Rapid Key Dialing  
Press Rapid key  
Speed Dialing  
SPEED/SEARCH  
Enter Speed Dial number  
FAX START  
POLLING OTHERS  
Set Rapid 20 key as polling key  
Normal Dialing  
(FUNCTION key  
SPEAKER Dial  
(Press NUM keys)  
Wait for reception tone  
FAX START  
3
4
1 STOP  
STOP)  
Redialing  
REDIAL  
And set RESOLUTION/CONTRAST  
Direct Keypad Dialing  
Dial (press NUM keys)  
POLLING (Rapid 20)  
FAX START  
Speed Dialing  
SPEED  
Enter Speed Dial number  
POLLING (Rapid 20)  
Normal Dialing  
SPEAKER  
Dial (Press NUM keys)  
Wait for reception tone  
POLLING (Rapid 20)  
QUICK REFERENCE-i  
Quick reference  
FUNCTION MODE  
STEP 1 Press FUNCTION key  
STEP 2 Press the menu number from the list below STEP 3 Press the option number from the list below  
1. TIMER MODE  
1. OPERATION SET  
(SEND/POLLING)  
2. OPERATION CLEAR  
2. LISTING MODE  
1.TRANSMISSION ACTIVITY  
REPORT  
2. RECEPTIONS ACTIVITY  
REPORT  
3.TIMER LIST  
5. OPTION SETTING LIST  
7. ANTI JUNK FAX NUMBER LIST  
4. FAX NUMBER LIST  
6. GROUP LIST  
3. ENTRY MODE  
1. FAX NUMBER MODE  
(SET/CLEAR)  
2. DATE & TIME SET  
3. OWN NUMBER SET  
4. POLLING FUNCTION  
4. OPTION SETTING  
01.PRINT PAPER SIZE  
02. PAPER SIZE SETTING  
(MAIN CASSETTE)  
03. FINE RESOLUTION  
PRIORITY  
04. NUMBER OF RINGS  
AUTO RECEPTION  
05. NUMBER OF RINGS  
MANUAL RECEPTION  
07. TRANSACTION REPORT  
PRINT SELECTION  
06. AUTO LISTING  
08. RECALL TIMES  
09. RECALL INTERVAL  
11. REMOTE RECEPTION  
13. AUTO COVER SHEET  
15. BEEP LENGTH  
10. FAX REMOTE NUMBER  
12. FAX SIGNAL RECEIVE  
14. RECEIVE REDUCE  
16. BEEP VOLUME  
18. INCOMING RING  
VOLUME  
17. KEY BEEPS  
19. FOOTER PRINT  
21. LANGUAGE SETTING  
20. PBX SETTING  
22. BATCH INDEXING  
5. GROUP ENTRY MODE 1. GROUP SET MODE  
2. GROUP CLEAR MODE  
6. ANTI JUNK FAX MODE 1. ANTI JUNK SELECT (ON/OFF)  
2. JUNK FAX NUMBER MODE  
(SET/CLEAR)  
7. COVER SHEET MODE 1. COVER SHEET ON  
2. COVER SHEET OFF  
8. ANSWERING MACHINE 1. QUIET DETECT TIME  
MODE  
2. SELECT AUTO RECEIVE  
(ON/OFF)  
9. MEMORY POLL SET  
0. RX DATA TRANSFER  
1. 1 TIME  
2. REPEAT  
1. DATA TRANSFER  
2. FAX NUMBER  
QUICK REFERENCE-ii  
INDEX  
G
A
Group Keys ......................................... 2-22  
Group List ........................................... 4-27  
A.M. Mode .......................................... 4-10  
Activity Report Auto Listing ................ 4-28  
Alarm Beep Length .............................. 2-3  
Answering Machine Backup............... 2-25  
Anti Junk Fax ..................................... 4-24  
Arrow Keys ........................................... 2-2  
Audible Signals .................................... 5-3  
Auto Cover Sheet ................................. 4-5  
AUTO Mode ....................................... 4-10  
Automatic Dialing ............................... 2-19  
Auto Summer Time Setting .................. 2-8  
I
Index Function .................................... 2-15  
L
Liquid Crystal Display ............................ 2-2  
M
MANUAL Mode ................................... 4-10  
Manual sending and receiving ............ 4-12  
B
Beep Volume ........................................ 2-2  
Broadcasting ...................................... 4-17  
N
Number of Rings ................................. 2-10  
C
Chain Dialing ..............................2-21, 4-8  
Connection ........................................... 1-3  
Contrast for Faxing............................... 4-3  
Cover Sheet ......................................... 4-4  
O
Operation Panel ..................................... 2-1  
Optional Setting List............................ 4-27  
Originals ................................................. 3-1  
D
P
Data transfer ...................................... 4-14  
Dialing and Transmitting....................... 4-6  
Direct Keypad Dialing .......................... 4-6  
Display Messages ................................ 5-2  
Paper Size........................................... 2-11  
Parts Identification ................................. 1-2  
PBX Setting......................................... 2-18  
Polling ................................................. 4-19  
E
Q
Entering Characters ............................. 2-5  
Entering Your Name and Fax  
Number ................................................2-6  
Quiet Detect Time ............................... 2-24  
R
Rapid Key Dialing .................................. 4-7  
Recall Interval ..................................... 2-14  
Recall Times ....................................... 2-13  
Receive Reduce.................................. 4-11  
Receiving Faxes.................................. 4-10  
F
Fax Setup ............................................. 2-5  
Fax Transmission Settings ................... 4-3  
Fine Resolution Priority ..................... 2-16  
Footer Printing .......................... ........4-12  
INDEX-i  
Index  
Reception into Memory ...................... 4-13  
Reception Mode................................... 2-9  
Redialing .............................................. 4-9  
Remote Reception ............................. 2-17  
Resolution ............................................ 4-3  
Ringing Volume .................................... 2-3  
S
SEARCH Key ....................................... 4-9  
Sending Documents ............................ 4-1  
Setting Date & Time ............................. 2-7  
Setting the Language........................... 2-4  
Specifications....................................... 6-1  
Speed Dialing ...................................... 4-7  
T
Telephone Line Cord............................ 1-3  
Timer List ........................................... 4-26  
Timer Operations ............................... 4-22  
Transaction Reports ........................... 4-28  
Transmission Reservation.................. 4-15  
Transmissions Activity Report ............ 4-26  
Troubleshooting.................................... 5-1  
Turning Key Beeps Off ......................... 2-4  
U
Unsuitable Originals............................. 3-2  
Use with Answering Machine  
Backup ............................................... 2-24  
Use with a PC Modem ....................... 2-16  
INDEX-ii  
© Copyright TOSHIBA TEC CORPORATION 2001  
ALL RIGHTS RESERVED  
XXXXXXXXXXX  
01-0X TG  

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