Sharp Ux 465l User Manual
MODEL  
UX-465L  
FACSIMILE  
OPERATION MANUAL  
1. Installation  
2. Setting Up and Using OpenLCR  
3. Using the Answering Machine  
4. Sending Documents  
5. Receiving Documents  
6. Making Copies  
7. Making Telephone Calls  
8. Special Functions  
9. Printing Lists  
10. Maintenance  
11. Troubleshooting  
WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment  
not expressly approved by the manufacturer could void the user’s authority to operate this equipment.  
Note: This equipment has been tested and found to comply with the limits for a Class B digital  
device, pursuant to Part 15 of the FCC Rules.  
These limits are designed to provide reasonable protection against harmful interference in a  
residential installation.  
This equipment generates, uses and can radiate radio frequency energy and, if not installed  
and used in accordance with the instructions, may cause harmful interference to radio  
communications. However, there is no guarantee that interference will not occur in a  
particular installation. If this equipment does cause harmful interference to radio or television  
reception, which can be determined by turning the equipment off and on, the user is  
encouraged to try to correct the interference by one or more of the following measures:  
- Reorient or relocate the receiving antenna.  
- Increase the separation between the equipment and the receiver.  
- Connect the equipment into an outlet on a circuit different from that to which the receiver is  
connected.  
- Consult the dealer or an experienced radio/TV technician for help.  
ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991  
"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a  
computer or other electronic device to send any message via a telephone facsimile machine  
unless such message clearly contains in a margin at the top or bottom of each transmitted  
page or on the first page of the transmission the following information:  
(1) The date and time of transmission.  
(2) Identification of either the business, business entity or individual sending the message.  
(3) Telephone number of either the sending machine, business, business entity or individual.  
In order to program this information into your facsimile machine, please refer to the  
appropriate instructions in the operation manual."  
As an ENERGY STAR partner, SHARP has  
determined that this product meets the ENERGY  
STAR guidelines for energy efficiency.  
FOR YOUR RECORDS  
Please record the model number and serial number below, for easy  
reference, in case of loss or theft. These numbers are located on the  
rear side of the unit.Space is also provided for other relevant  
information.  
Model Number  
Serial Number  
Date of Purchase  
Place of Purchase  
Introduction  
Welcome, and thank you for  
choosing a Sharp facsimile  
machine! The features and  
specifications of your new Sharp  
fax are shown below.  
Automatic dialing  
Imaging film  
Rapid Key Dialing: 4 numbers  
Speed Dialing: 40 numbers  
Initial starter roll (included with machine):  
32 ft. (10 m) (approx. 30 letter-size pages)  
Replacement roll:  
UX-3CR 98 ft. (30 m) (two rolls in  
package, one roll yields approx. 100  
letter-size pages)  
Memory size*  
Modem speed  
512 KB (approx. 30 pages with no voice  
messages recorded and ECM turned off, or  
24 minutes of voice messages (including  
OGMs) with no documents in memory)  
14,400 bps with automatic fallback to lower  
speeds.  
Transmission time*  
Resolution  
Approx. 6 seconds (only when ECM is on)  
Horizontal: 203 pels/inch (8 pels/mm)  
Vertical:  
Standard: 98 lines/inch (3.85 lines/mm)  
Fine /Halftone:  
196 lines/inch (7.7 lines/mm)  
Super fine:  
391 lines/inch (15.4 lines/mm)  
Automatic document  
feeder  
10 pages max. (20 lb paper)  
Thermal transfer recording  
Recording system  
*Based on ITU-T Test Chart #1 at standard resolution, excluding time for  
protocol signals (i.e., ITU-T phase C time only).  
1
Halftone (grayscale)  
Display  
64 levels  
16-digit LCD display  
Paper tray capacity  
(16- to 20-lb. paper)  
Letter: 60 sheets  
Legal: 30 sheets  
Compression scheme  
MR, MH, MMR  
Applicable telephone line Public switched telephone network  
Compatibility  
ITU-T (CCITT) G3 mode  
Input document size  
Automatic feeding:  
Width: 5.8 to 8.5" (148 to 216 mm)  
Length: 5.5 to 11" (140 to 279 mm)  
Manual feeding:  
Width: 5.8 to 8.5" (148 to 216 mm)  
Length: 5.5 to 23.6" (140 to 600 mm)  
Effective scanning width 8.3" (210 mm) max.  
Effective printing width  
Contrast control  
8.3" (210 mm) max.  
Automatic/Dark selectable  
TEL/FAX/TAD  
Reception modes  
Copy function  
Single/Multi/Sort (99 copies/page)  
Yes (cannot be used if power fails)  
120 V AC, 60 Hz  
Telephone function  
Power requirements  
Operating temperature  
Humidity  
41 - 95°F (5 - 35°C)  
Maximum: 85% RH  
Power consumption  
Standby: 4.0 W  
Maximum: 100 W  
2
Dimensions  
Weight  
Width: 13.5" (343 mm)  
Depth: 10.1" (256 mm)  
Height: 7.2" (182 mm)  
Approx. 7.7 lbs. (3.5 kg)  
As a part of our policy of continuous improvement, SHARP reserves the right to  
make design and specification changes for product improvement without prior  
notice. The performance specification figures indicated are nominal values of  
production units. There may be some deviations from these values in individual  
units.  
Important safety information  
Do not disassemble this machine or attempt any procedures not described in this  
manual. Refer all servicing to qualified service personnel.  
Do not install or use the machine near water, or when you are wet. For example, do  
not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a  
wet basement, or near a swimming pool. Take care not to spill any liquids on the  
machine.  
Unplug the machine from the power outlet and telephone jack and consult a  
qualified service representative if any of the following situations occur:  
- Liquid has been spilled into the machine or the machine has been  
exposed to rain or water.  
- The machine produces odors, smoke, or unusual noises.  
- The power cord is frayed or damaged.  
- The machine has been dropped or the housing damaged.  
Do not allow anything to rest on the power cord, and do not install the machine  
where people may walk on the power cord.  
This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet.  
Connecting it to any other kind of outlet will damage the machine and invalidate the  
warranty.  
Never insert objects of any kind into slots or openings on the machine. This could  
create a risk of fire or electric shock. If an object falls into the machine that you  
cannot remove, unplug the machine and consult a qualified service representative.  
Do not place this machine on an unstable cart, stand or table. The machine could be  
seriously damaged if it falls.  
Never install telephone wiring during a lightning storm.  
3
Never install telephone jacks in wet locations unless the jack is specifically designed  
for wet locations.  
Never touch bare telephone wires or terminals unless the telephone line has been  
disconnected at the network interface.  
Use caution when installing or modifying telephone lines.  
Avoid using a telephone (other than a cordless type) during an electrical storm.  
There may be a remote risk of electric shock from lightning.  
Do not use a telephone to report a gas leak in the vicinity of the leak.  
The power outlet must be installed near the equipment and must be easily  
accessible.  
Important:  
♦This facsimile machine is not designed for use on a line which has call waiting,  
call forwarding, or certain other special services offered by your telephone  
company. If you attempt to use the fax machine in conjunction with any of these  
services, you may experience errors during transmission and reception of  
facsimile messages.  
♦This facsimile machine is not compatible with digital telephone systems.  
4
Table of Contents  
Introduction  
1
Important safety information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3  
Table of Contents  
5
7
9
A Look at the Operation Panel  
1. Installation  
Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9  
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10  
Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13  
Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17  
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 20  
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22  
Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24  
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25  
2. Setting Up and Using OpenLCR  
27  
3. Using the Answering Machine  
37  
Recording an Outgoing Message. . . . . . . . . . . . . . . . . . . . . . . . . . . 37  
Operating the Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . 39  
Optional Answering Machine Settings . . . . . . . . . . . . . . . . . . . . . . . 42  
Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45  
Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47  
Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49  
4. Sending Documents  
55  
Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55  
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56  
Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 58  
Sending a Fax by Normal Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . 60  
Sending a Fax by Automatic Dialing. . . . . . . . . . . . . . . . . . . . . . . . . 62  
5
Table of Contents  
5. Receiving Documents  
71  
Using FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71  
Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73  
Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . 78  
6. Making Copies  
79  
81  
83  
7. Making Telephone Calls  
8. Special Functions  
Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 83  
Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 87  
Broadcasting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89  
Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90  
Batch Page Numbering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92  
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 93  
Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . . 95  
Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 97  
Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100  
9. Printing Lists  
10. Maintenance  
11. Troubleshooting  
102  
106  
109  
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109  
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114  
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117  
Ordering Parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120  
FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121  
Quick Reference Guide  
Guía de referencia rápida  
122  
124  
130  
Index  
6
A Look at the Operation Panel  
2
3
4
5
6
7
1
8
9
10  
FACE DOWN  
(MAX 10 SHEETS)  
TEL FAX  
TAD  
SPEED  
DIAL  
RECEPTION  
MODE  
VOLUME  
DOWN  
ABC  
JKL  
DEF  
UP  
REPEAT REC/MEMO PLAY/SKIP  
DELETE  
1
4
2
5
8
0
3
6
GHI  
MNO  
RESOLUTION  
FUNCTION  
REDIAL  
HOLD/  
SEARCH  
PQRS  
WXYZ  
TUV  
COPY/HELP  
7
9
STOP  
01  
02  
03  
04/POLL OpenLCR  
OpenLCR  
SPEAKER  
START/MEMORY  
11  
12  
13  
19  
20  
18  
16 17  
14  
15  
1
SPEED DIAL key  
RECEPTION MODE key  
Press this key to select the  
reception mode. An arrow in the  
display will point to the currently  
selected reception mode.  
6
Press this key to dial a fax or voice  
number using an abbreviated  
2-digit Speed Dial number.  
REDIAL key  
Press this key to automatically  
redial the last number dialed.  
2
3
4
RESOLUTION key  
Press this key to adjust the  
resolution for faxing or copying.  
7
8
REPEAT key  
Press this key to repeat playback of  
a message.  
VOLUME key  
Press this key to adjust the volume  
of the speaker when the  
SPEAKER key has been pressed,  
the volume of the handset when  
the handset is lifted, or the volume  
of the ringer at all other times.  
Display  
This displays messages and  
prompts during operation and  
programming.  
PLAY/SKIP key  
5
FUNCTION key  
Press this key to select various  
special functions.  
9
Press this key to play recorded  
messages. During playback, press  
it to skip forward to the next  
message.  
7
10  
Panel release  
18 STOP key  
Press this key to cancel an  
Grasp this finger hold and pull  
toward you to open the operation  
panel.  
operation before it is completed.  
19  
START/MEMORY key  
Number keys  
Press this key to begin  
11  
12  
Use these keys to dial numbers,  
and enter numbers and letters  
when storing auto-dial numbers.  
transmission when using Speed  
Dialing, Direct Keypad Dialing, or  
Normal Dialing.  
HOLD/SEARCH key  
20 COPY/HELP key  
When dialing, press this key to  
search for an auto-dial fax number.  
During a phone conversation,  
press this key to put the other party  
on hold.  
When a document is in the feeder,  
press this key to make a copy of a  
document. At any other time, press  
this key to print out the Help List, a  
quick reference guide to the  
operation of your fax machine.  
13  
SPEAKER key  
Press this key to listen to the line  
and fax tones through the speaker  
when faxing a document.  
Note: This is not a  
speakerphone. You must pick up  
the handset to talk with the other  
party.  
REC/MEMO key  
Press this key to record a phone  
conversation or a message.  
14  
15  
16  
Rapid Dial Keys  
Press one of these keys to dial a  
fax number automatically.  
OpenLCR key  
Press this key to register for  
OpenLCR service and receive  
carrier rate data to your fax.  
DELETE key  
17  
Press this key to erase recorded  
messages.  
8
1. Installation  
Unpacking Checklist  
If any are missing,  
contact your dealer  
or retailer.  
Before setting up, make  
sure you have all of the  
following items.  
Paper tray  
extension  
Operation  
manual  
Telephone  
line cord  
Rapid key  
labels  
Imaging  
film cartridge  
Original  
document  
support  
Handset  
Gears (4)  
Imaging film  
(initial starter roll)  
Handset  
cord  
Points to keep in mind when setting up  
Do not place the  
machine near  
heaters or air  
conditioners.  
Do not place the  
machine in direct  
sunlight.  
Keep dust away from Keep the area  
the machine.  
around the  
machine clear.  
About condensation  
If the machine is moved from a cold to a warm place, it is possible that condensation  
may form on the scanning glass, preventing proper scanning of documents for  
transmission. To remove the condensation, turn on the power and wait  
approximately two hours before using the machine.  
9
Connections  
Connections  
Connecting the Handset  
Connecting the power cord  
Connect the handset as shown and  
place it on the handset rest.  
Plug the power cord into a 120 V, 60  
Hz, grounded AC (3-prong) outlet.  
Caution!  
♦The ends of the handset cord are  
identical, so they will go into either  
jack.  
Do not plug the power cord into any  
other kind of outlet. This will damage  
the machine and is not covered under  
the warranty.  
Make sure the handset cord  
goes into the jack marked  
with a handset symbol on  
the side of the machine!  
The machine does not have  
a power on/off switch, so  
the power is turned on and  
off by simply plugging in or  
unplugging the power cord.  
Note: If your area experiences a high  
incidence of lightning or power  
surges, we recommend that you  
install surge protectors for the power  
and telephone lines. Surge protectors  
can be purchased at most telephone  
specialty stores.  
Use the handset to make ordinary  
phone calls, or to transmit and  
receive faxes manually.  
10  
Connections  
Note: The fax machine is set for tone  
dialing. If you are on a pulse dial line,  
you must set the fax machine for  
pulse dialing. Press the keys on the  
operation panel as follows:  
Connecting the telephone  
line cord  
Insert one end of the line cord into the  
jack on the back of the machine  
marked TEL. LINE. Insert the other  
end into a standard (RJ11C) single-  
line wall telephone jack.  
1
Press these keys:  
FUNCTION  
4
Press 8  
times  
DIAL MODE  
2
3
Press 1 to select tone dialing, or 2  
T
E
L
T
to select pulse dialing.  
S
.
E
T
E
IN  
L
L
.
E
TONE  
PULSE  
or  
2
1
Press the STOP key to return to  
the date and time display.  
Be sure to insert the  
line into the TEL. LINE  
jack. Do not insert it  
into the TEL. SET jack.  
STOP  
11  
Connections  
Attaching the tray extension  
and document support  
Extension phone (optional)  
If desired, you can connect an  
extension phone to the TEL. SET  
jack on the fax.  
Attach the paper tray extension.  
♦Pull the paper release plate  
forward. Insert the paper tray  
extension horizontally into the  
notches in the paper tray. Rotate  
the paper tray extension up until it  
snaps into place.  
1
Remove the seal covering the TEL.  
SET jack.  
2
Connect the extension phone line  
to the TEL. SET jack.  
Attach the original document support.  
T
E
L
T
S
.
E
T
E
L
E
L
.
I
N
Note: The original document support  
has a top side and a bottom side. If  
you cannot insert the tabs on the  
support into the holes, turn the  
support over.  
12  
Loading the Imaging Film  
Loading the Imaging Film  
Your fax uses a roll of imaging film to create printed text and images. The print head  
in the fax applies heat to the imaging film to transfer ink to the paper. Follow the  
steps below to load or replace the film.  
The initial starter roll of imaging film  
included with your fax can print about  
30 letter-size pages.  
When replacing the film, use a roll of  
Sharp UX-3CR imaging film. One roll  
can print about 100 letter-size pages.  
Note: If there is paper in the paper  
tray, pull the paper release plate  
forward and remove the paper before  
loading the imaging film.  
2
Pull the green release on the right  
side of the machine forward, and  
open the print compartment cover.  
1
Open the operation panel by  
grasping the finger hold and pulling  
up.  
If you are installing the imaging film  
for the first time, go to Step 6.  
13  
Loading the Imaging Film  
3
Remove the imaging film cartridge  
6
7
Remove the new roll of imaging film  
from its packaging.  
from the print compartment (grasp  
the handle at the front of the  
cartridge) and turn it over.  
• Do not yet remove the band that  
holds the rolls together.  
Insert the large gear into the green  
end of the empty spool. Make sure  
the two protrusions on the large  
gear fit firmly into the slots in the  
end of the spool.  
Insert the remaining three gears  
into the spools, making sure the  
protrusion on each gear fits firmly  
into one of the slots in the end of  
each spool.  
4
Remove the used film from the  
cartridge.  
• If needed, pull the spools apart  
slightly to allow the gears to fit (the  
band will stretch).  
Slot  
Protrusion  
5
Remove the four green gears from  
the used film.  
DO NOT DISCARD THE FOUR  
GREEN GEARS!  
Large gear  
14  
Loading the Imaging Film  
8
Insert the large gear into the large  
11 Rotate the large gear toward you  
holder on the imaging film cartridge  
(make sure it clicks into place), and  
then insert the small gear on the  
other end of the spool into its  
holder.  
until the film is taut.  
12 Close the print compartment cover  
(press down on both sides to make  
sure it clicks into place), and then  
close the operation panel.  
9
Cut the band that holds the two  
spools together. Unroll the film  
slightly and insert the small gears  
into their holders.  
Click!  
10 Turn the cartridge over, grasp the  
handle, and insert the cartridge into  
the print compartment.  
15  
Loading the Imaging Film  
13 Load paper in the paper tray and  
then press the following keys to  
initialize the film.  
Note: Paper must be loaded before  
the film can be initialized. To load  
paper, see Loading the Printing  
Paper on page page 17.  
FUNCTION  
6
INITIALIZE FILM  
START/MEMORY  
When to replace the imaging  
film  
Replace the imaging film when the  
display shows:  
FILM END  
Use the following imaging film, which  
is available from your dealer or  
retailer:  
Sharp UX-3CR Imaging Film  
Caution!  
Be sure to use only genuine Sharp  
supplies with the following logo:  
UX-3CR  
IMAGING FILM  
ROULEAU D’ IMPRESSION  
16  
Loading Printing Paper  
Loading Printing Paper  
You can load letter or legal size paper in the paper tray. The maximum number of  
sheets depends on the weight and size of the paper you are loading.  
2
♦Paper from 16 to 20 lbs. (60 to 75 g/m ):  
Letter size: 60 sheets  
Legal size: 30 sheets  
2
♦Paper from 20 to 24 lbs. (75 to 90 g/m ):  
Letter size: 50 sheets  
Legal size: 25 sheets  
3
Insert the stack of paper into the  
1
2
Fan the paper, and then tap the  
tray, PRINT SIDE DOWN.  
edge against a flat surface to even  
the stack.  
• If paper remains in the tray, take it  
out and combine it into a single  
stack with the new paper before  
adding the new paper.  
Pull the paper release plate toward  
you.  
Important:  
Be sure to load the paper so that  
printing takes place on the print side  
of the paper. Printing on the reverse  
side may result in poor print quality.  
17  
Loading Printing Paper  
4
Push the paper release plate back  
down.  
5
The fax has been set at the factory  
to scale the size of received faxes  
to letter size paper. If you have  
loaded legal paper, you must  
change the paper size setting to  
legal. Press these keys:  
• If the paper release plate is not  
pushed down, paper feed errors  
will result.  
FUNCTION  
6
Press  
PAPER SIZE SET  
twice  
Press 1 to select LETTER or 2 to  
select LEGAL.  
Note: When receiving faxes or  
copying documents, do not allow a  
large number of pages to accumulate  
in the output tray. This may obstruct  
the outlet and cause paper jams.  
LETTER LEGAL  
or  
1
2
Note: If the display shows the  
following alternating messages when  
making a copy or receiving a fax,  
check the paper tray. If the tray is  
empty, add paper and then press the  
START/MEMORY key. If there is  
paper, make sure it is inserted  
correctly and then press the START/  
MEMORY key.  
COPY CUT-OFF  
Press the STOP key to return to  
the date and time display.  
STOP  
SET PAPER &  
PRESS START KEY  
18  
Loading Printing Paper  
6
Your fax has been set at the  
factory to print at normal contrast.  
Depending on the type of paper  
you have loaded, you may find that  
you obtain better print quality by  
changing the setting to LIGHT.  
Press these keys:  
FUNCTION  
6
Press 3  
times  
PRINT CONTRAST  
Press 1 to select NORMAL or 2 to  
select LIGHT.  
NORMAL LIGHT  
or  
1
2
PAPER SIZE SET  
Press the STOP key to return to  
the date and time display.  
STOP  
19  
Entering Your Name and Fax Number  
Entering Your Name and Fax Number  
Before you can begin using  
your fax, you must enter  
your name and fax  
(telephone) number. You  
also need to set the date  
and time.  
Once you enter this information,  
it will automatically appear at  
the top of each fax page you  
send.  
Note: The imaging film and printing  
paper must be loaded before your  
name and fax number can be  
entered.  
Important!  
FCC regulations require that your  
name, telephone/fax number, and the  
date and time appear on each fax  
message you send. Enter your name  
and fax number here and set the date  
and time as explained in the following  
section to have the fax machine  
1
2
Press these keys:  
FUNCTION  
include this information automatically  
at the top of your fax messages.  
3
The display will show:  
Press  
3 key  
OWN NUMBER SET  
twice  
FUNCTION key  
open  
LCR  
1
4
7
2
5
8
0
3
6
9
Press the START/MEMORY key.  
START/MEMORY  
# key  
STOP key  
START/  
MEMORY  
key  
The display will show:  
ENTER FAX #  
20  
Entering Your Name and Fax Number  
♦To enter two letters in succession  
that require the same key, press  
the SPEAKER key after entering  
the first letter.  
3
Enter your fax number by pressing  
the number keys (max. of 20  
digits).  
(The SPEAKER key moves the  
cursor forward, and the HOLD/  
SEARCH key moves the cursor  
backward.)  
3
1
2
4
4
2
4
4
1
1
♦To clear a mistake, press the  
(Example)  
SPEED DIAL key.  
• To insert a space between digits,  
♦To change case, press the  
press the # key.  
REDIAL key.  
• If you make a mistake, press the  
SPEED DIAL key to backspace  
and clear the mistake.  
♦To enter one of the following  
symbols, press the # key or the *  
key repeatedly:  
. / ! " # $ % & ’ ( ) + + , - : ; < = > ?  
@ [ ¥ ] ^ _ ' { | } → ←  
4
5
Press the START/MEMORY key to  
enter the fax number in memory.  
Cursor: A dark square mark in the  
display that indicates where a  
number or letter will be entered.  
START/MEMORY  
The display will show:  
ENTER YOUR NAME  
6
7
Press the START/MEMORY key.  
Enter your name by pressing  
START/MEMORY  
number keys for each letter as  
shown in the chart below. Up to 24  
characters can be entered.  
The display will show:  
SECURITY SELECT  
Example:  
SPEAKER  
SHARP = 77777 444 22 7777  
77  
Press the STOP key to return to the  
date and time display.  
SPACE =  
J =  
T =  
U =  
A =  
B =  
C =  
K =  
STOP  
L =  
M =  
N =  
V =  
W =  
X =  
Y =  
Z =  
D =  
E =  
F =  
G =  
H =  
I =  
O =  
P =  
Q =  
R =  
S =  
SPEAKER  
=
move  
HOLD/  
SEARCH  
move  
=
21  
Setting the Date and Time  
Setting the Date and Time  
The date and time appear in  
the display and are printed at  
the top of every page you fax.  
Set the date and time by pressing the  
keys on the operation panel as shown  
below.  
Note: The imaging film and printing  
paper must be loaded before the date  
and time can be set.  
Do not set the date and time if  
you are using OpenLCR!  
1
2
Press these keys:  
OpenLCR automatically sets the  
date and time each time your fax  
calls OpenLCR and receives rate  
data. To ensure accurate use of the  
rate data, do not change the date  
and time setting yourself. OpenLCR  
also sets the date and time for you if  
you perform the fax transmission  
test (see page page 30).  
FUNCTION  
3
The display will show:  
Press 4  
times  
DATE & TIME SET  
Press the START/MEMORY key.  
START/MEMORY  
3 key  
FUNCTION key  
• The currently set date will appear in  
open  
LCR  
the display.  
1
4
7
2
5
8
0
3
6
9
3
Enter a two-digit number for the  
month (“01” for January, “02” for  
February, “12” for December, etc.).  
START/  
MEMORY  
key  
STOP key  
* key  
0
1
Example: January  
• To correct a mistake, press the  
SPEED DIAL key to move the  
cursor back to the mistake and  
then enter the correct number.  
22  
Setting the Date and Time  
Daylight Saving Time  
4
Enter a two-digit number for the  
day (“01” to “31”).  
If desired, you can set the clock to  
move forward and backward  
automatically at the beginning and  
end of Daylight Saving Time. To turn  
on this function, press the panel keys  
as follows:  
0
5
Example: the 5th  
5
6
Enter the year (four digits).  
1
Press these keys:  
2
0
1
0
Example: 2001  
FUNCTION  
3
Enter a two-digit number for the  
The display will show:  
Press 3  
hour (“01” to “12”) and a two-digit  
number for the minute (“00” to  
“59”).  
times  
DAY LIGHT SAVING  
0
9
2
5
Example: 9:25  
2
3
Press 1 to turn on the Daylight  
Saving Time function, or 2 to turn it  
off.  
7
8
Press the * key to select A.M. or  
YES  
the # key to select P.M.  
NO  
P. M .  
A.M.  
or  
1
2
or  
Press the STOP key to return to  
Press the START/MEMORY key to  
the date and time display.  
start the clock.  
STOP  
START/MEMORY  
The display will show:  
DAY LIGHT SAVING  
9
Press the STOP key to return to the  
date and time display.  
STOP  
23  
Setting the Reception Mode  
Setting the Reception Mode  
Your fax has three modes for receiving incoming calls and faxes:  
TEL mode:  
Setting the reception mode  
Select this mode when you want to  
receive both phone calls and faxes on  
the line connected to the fax machine.  
All calls, including faxes, must be  
answered by picking up the fax  
machine's handset or an extension  
phone connected to the same line.  
Press the RECEPTION MODE key  
until the arrow in the display points to  
the desired mode.  
RECEPTION MODE key  
open  
LCR  
FAX mode:  
Select this mode when you only want  
to receive faxes on your line. The fax  
machine will automatically answer all  
calls on four rings and receive  
incoming faxes.  
1
4
7
2
5
8
0
3
6
9
TEL FAX  
TAD  
TAD mode:  
FEB 1 10:30  
Select this mode when you are out  
and want the built-in answerig  
machine to answer all calls. Voice  
messages will be recorded, and fax  
messages will be receive  
RECEPTION  
MODE  
TEL FAX  
TAD  
FEB 1 10:30  
automatically ("TAD" is an acronym  
for "Telephone Answering Device".)  
TEL FAX  
TAD  
FEB 1 10:30  
Note: TAD mode cannot be selected  
unless a general outgoing message  
has been record as explained in  
Chapter 3 (see page 37).  
For more information on receiving  
faxes in TEL and FAX modes, see  
Chapter 5, Receiving Documents  
(page 71). For more information on  
using TAD mode, see Chapter 3,  
Using the Answering Machine (page  
37).  
24  
Volume Adjustment  
Volume Adjustment  
You can adjust the volume of the speaker, handset, and ringer using the UP and  
DOWN keys.  
DOWN key  
UP key  
Handset  
1
Lift the handset.  
1
4
7
2
5
8
0
3
6
9
2
Press the UP or DOWN key.  
UP  
Speaker  
DOWN  
or  
1
2
3
Press the SPEAKER key.  
SPEAKER  
RECEIVER: HIGH  
RECEIVER: MIDDLE  
RECEIVER: LOW  
Press the UP or DOWN key.  
UP  
DOWN  
or  
3
When the display shows the  
desired volume level, replace the  
handset.  
When the display shows the  
desired volume level, press the  
SPEAKER key to turn off the  
speaker.  
SPEAKER  
25  
Volume Adjustment  
Ringer  
1
Press the UP or DOWN key. (Make  
sure the SPEAKER key has not  
been pressed and the handset is  
not lifted.)  
UP  
DOWN  
or  
RINGER: HIGH  
RINGER: MIDDLE  
RINGER: LOW  
RINGER: OFF OK?  
The ringer will ring once at the  
selected level, then the date and time  
will reappear in the display.  
2
If you selected RINGER: OFF OK?,  
press the START/MEMORY key.  
START/MEMORY  
26  
2. Setting Up and Using OpenLCR  
Your fax machine features OpenLCR technology, which helps you save money on  
long distance and international phone calls (both fax and voice) by automatically  
routing each call for the best available rate.  
♦OpenLCR service is free of charge. The only cost to you is that of a periodic call  
(usually once every three months) to OpenLCR to receive the latest rate data.  
(Once you have registered with OpenLCR, your fax machine automatically makes  
this call.)  
♦All calls routed by OpenLCR are consolidated on your monthly phone bill.  
To take advantage of this  
feature, you will need to register  
with OpenLCR and download the  
rate data to your fax machine.  
You can register with OpenLCR by fax, phone, or through OpenLCR’s Web site  
(www.OpenLCR.com).  
♦Before registering, be sure to read the information on the Fax Transmission  
Test and OpenLCR Line Activation Form and Terms of Service sheet  
included with your fax machine. If you have any questions, call OpenLCR at 970-  
206-1207.  
♦OpenLCR uses Caller ID for identification purposes when your fax calls OpenLCR  
to receive rate information. Even if you have requested your telephone company  
to withhold your Caller ID information when you place calls, your fax will still  
automatically transmit this information only when it calls OpenLCR.  
♦It is possible to register for and use OpenLCR if you do not subscribe to a Caller  
ID service; however, in some instances where rate data must be changed on an  
emergency basis, your fax may not be able to respond automatically to  
OpenLCR’s call to notify your fax that it must receive new rate data. If this occurs,  
old, incorrect data will continue to be used.  
♦Please note that the agreement you enter into by registering is between you and  
OpenLCR; it is not between you and any carriers. OpenLCR service is only  
available in the U.S.A.  
27  
Setting Up and Using OpenLCR  
Registering by phone  
Registering by fax  
To register by phone, follow these  
steps:  
To register by fax, fill in the Fax  
Transmission Test and OpenLCR  
Line Activation Form, and then fax  
the form as follows:  
1
Pick up the handset on the fax  
machine.  
1 Place the form with the side you  
wrote on face down, and push it  
gently into the document feeder of  
the fax machine.  
2
3
Press the OpenLCR key and then  
the 1 key.  
1
OpenLCR  
If the display shows the alternating  
READY TO SEND  
messages at right, press the  
number keys to enter your fax/  
phone number, including the area  
code (the number must be 10 digits  
long). When finished, press the  
START/MEMORY key.  
2
Press the OpenLCR key, the 5 key,  
and then the START/MEMORY  
key.  
(If the message at right doesn’t  
appear, this step is not necessary.)  
5
OpenLCR  
START/MEMORY  
• Your fax automatically calls  
OpenLCR and sends the form.  
After the form is sent, your fax will  
automatically receive the rate data.  
This lasts one or two minutes.  
When downloading is completed,  
the display will briefly show  
SET OWN NUMBER  
10 DIGITS  
Enter your  
phone number  
(with area code)  
DOWNLOAD OK!! and then revert  
to the date and time. Your fax will  
print out the registration form to  
confirm that it was received.  
START/MEMORY  
Important!  
• OpenLCR will also program the  
date and time and your fax number  
in your fax machine.  
Be sure that you enter your correct  
area code and fax number. If not,  
your fax may not dial the correct  
number to connect to OpenLCR.  
28  
Setting Up and Using OpenLCR  
The rate data that you receive is based  
on the address you provide when  
registering with OpenLCR. If you  
move, the rate data will not be correct  
for your new location. In this case,  
repeat the registration procedure to  
give OpenLCR your new address.  
4
Follow the instructions you hear.  
Note: If you are on a pulse dial line,  
press the * key before pressing  
the number keys to respond.  
(This makes your fax temporarily  
issue tone signals when you press  
the number keys.)  
Note: If you wish to connect more  
than one OpenLCR-enabled device to  
the same line, please call OpenLCR  
at 970-206-1207. If you replace an  
old OpenLCR-enabled device with a  
new one, you must re-register with  
OpenLCR to use the new device.  
• When registration is completed,  
your fax machine will receive the  
rate data from OpenLCR. This will  
last one or two minutes. When  
downloading is completed, the  
display will briefly show  
DOWNLOAD OK!! and then revert  
to the date and time.  
Note: OpenLCR cannot be used if  
your fax machine is connected to a  
Private Branch Exchange (PBX).  
• OpenLCR will also program the  
date and time and your fax number  
in your fax machine.  
Downloading (receiving) the  
rate data manually  
Registering through  
OpenLCR’s Web site  
Your fax machine will automatically  
call OpenLCR and download updated  
rate data about once every three  
months. Normally you will not need to  
download the rate data manually.  
You can also register at OpenLCR’s  
Web site, www.OpenLCR.com. After  
registering you will need to receive  
the rate data manually (service is not  
activated until your fax receives the  
rate data). See Downloading  
♦If you register through OpenLCR’s  
Web site, you must manually  
download the rate data to activate  
service.  
(receiving) the rate data manually on  
the following page.  
♦If the fax machine is unplugged or  
some other interruption occurs in  
the power, you will need to  
If you move, you  
must re-register!  
manually download the rate data.  
Press these keys to call OpenLCR  
and initiate downloading:  
2
OpenLCR  
29  
Setting Up and Using OpenLCR  
Downloading lasts one or two  
minutes. During this time the display  
will show:  
1
Place the form with Section A face  
down, and push it gently into the  
document feeder of the fax  
machine.  
LCR DOWNLOADING  
When downloading is completed, the  
display will briefly show DOWNLOAD  
OK!! and then revert to the date and  
time. OpenLCR will also program the  
date and time and your fax number in  
your fax machine.  
READY TO SEND  
Fax transmission test  
2
Press the OpenLCR key, the 5  
Even if you are not ready to register  
for OpenLCR service, we recommend  
that you test your fax setup by filling  
out Section A of the Fax  
Transmission Test and OpenLCR  
Line Activation Form and faxing it to  
OpenLCR as shown below. The test  
is free of charge and does not place  
you under any obligation to register  
with OpenLCR.  
key, and then the START/  
MEMORY key.  
5
OpenLCR  
START/MEMORY  
• Your fax machine will automatically  
call OpenLCR and send the form.  
The form will then be faxed back to  
you, and the current date and time  
programmed in your fax machine.  
♦If the test sheet is successfully  
transmitted, it will be faxed back to  
you on the same connection. This  
lets you confirm that your setup is  
okay.  
Using OpenLCR  
When you have registered with  
OpenLCR and downloaded the rate  
data to your fax machine, a  
♦After receiving the test sheet, the  
current date and time will  
highlighted “C” will appear in the date  
and time display to indicate that the  
OpenLCR feature is activated.  
automatically be programmed in  
your fax machine. This saves you  
the trouble of setting the date and  
time in the fax yourself.  
TEL FAX  
JAN-19 02:16  
TAD  
“C” indicates that  
OpenLCR is activated  
30  
Setting Up and Using OpenLCR  
Each time you make a long distance  
phone or fax call, the fax machine will  
automatically route the call through  
the least expensive carrier based on  
the downloaded rate information.  
The following table shows marks  
related to OpenLCR that may appear  
in the display.  
Mark  
Meaning  
OpenLCR has been  
activated and is ready for  
use.  
Don’t unplug the  
fax, or the rate  
data will be lost!  
OpenLCR cannot be used  
because the rate data has  
been erased. Your fax will  
Caution!  
(Blinking) automatically call OpenLCR  
within the next 24 hours to  
receive new data, or you  
can download the data  
If you unplug the fax machine or an  
interruption occurs in your power  
supply, the rate data will be erased. If  
this happens, the highlighted “C” in  
the display will blink to alert you.  
manually if you need to use  
OpenLCR immediately.  
See Downloading  
(receiving) the rate data  
manually on page 29.  
The fax machine will automatically  
call OpenLCR within the next 24  
hours to receive new rate data;  
however, if you want to use OpenLCR  
service before that time, you should  
download the rate table manually as  
explained on page 29.  
The rate data in the fax is  
no longer correct and the  
fax cannot connect to  
OpenLCR to obtain new  
data. See What to do if “E”  
appears in the display on  
page 33.  
♦We recommend that you do not  
unplug the fax machine on a  
OpenLCR has been  
temporarily turned off. See  
Temporarily turning off  
OpenLCR below.  
regular basis (for example at night  
or on the weekends), as this will  
result in a large number of calls to  
OpenLCR and a higher phone bill  
depending on where you live.  
Rate data was not yet  
available when your fax  
called OpenLCR. Your fax  
will automatically call  
OpenLCR again when the  
rate data is available. Until  
that time, long distance  
calls will be routed through  
your primary carrier.  
31  
Setting Up and Using OpenLCR  
Your fax will automatically  
call OpenLCR within the  
(Blinking) next 24 hours to learn when  
correct rate data will be  
2
3
Press 2 (NO) to turn off OpenLCR.  
(Press 1 (YES) to turn it back on.)  
2
available.  
• When you turn off OpenLCR, the  
highlighted “C” in the display will  
change to “-”.  
Your fax did not receive  
rate data because  
OpenLCR was unable to  
identify it by Caller ID. To  
remove the “H” display,  
press the OpenLCR key  
followed by #, 1, 8, 4, and #.  
To receive OpenLCR  
Press the STOP key to return to the  
date and time display.  
STOP  
service, you will need to  
contact your phone  
company and allow it to  
send your Caller ID  
information when you place  
calls. After this, register  
once again with OpenLCR.  
To stop using OpenLCR  
Press the following sequence of keys  
if you want to stop using the Open  
LCR feature.  
Temporarily turning off  
OpenLCR  
4
1
8
If needed, you can temporarily turn  
off OpenLCR.  
OpenLCR  
♦Calls will not be routed by  
♦When you temporarily turn off  
OpenLCR, long distance and  
international calls will not be routed  
by OpenLCR. However, your fax  
will still call OpenLCR periodically  
to receive rate data.  
OpenLCR and the fax machine will  
not call OpenLCR to update data.  
To resume use of OpenLCR, press  
these keys:  
1
8
6
1
Press these keys:  
OpenLCR  
FUNCTION  
7
LCR DIAL SELECT  
32  
Setting Up and Using OpenLCR  
Follow the instructions you hear.  
Changing your user profile  
4
To call OpenLCR to change your user  
profile, follow these steps:  
♦Note: If you are on a pulse dial line,  
press the * key before pressing  
the number keys to respond.  
(This makes your fax temporarily  
issue tone signals when you press  
the number keys.)  
1
Pick up the handset on the fax  
machine.  
2
3
Press the OpenLCR key and then  
What to do if “E” appears in  
the display  
the 3 key.  
3
OpenLCR  
A highlighted “E” will appear in the  
display in place of “C” if the rate data  
in the fax is out-of-date and the fax is  
unable to obtain new data. When this  
happens, OpenLCR routing will not  
take place.  
If the display shows the alternating  
messages at right, press the  
number keys to enter your fax/  
phone number, including the area  
code (the number must be 10 digits  
long). When finished, press the  
START/MEMORY key.  
(Note: If the message at right  
doesn’t appear, this step is not  
necessary.)  
TEL FAX  
JAN-19 02:16  
TAD  
“E” indicates that the  
rate data is out-of-date.  
SET OWN NUMBER  
This will only occur if the fax machine  
is unable for some reason to make its  
periodic call to OpenLCR to receive  
new rate data.  
10 DIGITS  
First try downloading the rate data  
manually by pressing the OpenLCR  
key and 2 key as explained in  
Downloading (receiving) the rate data  
manually on page 29. If this doesn’t  
work, proceed to the following  
section, What to do if you cannot  
connect to OpenLCR.  
Enter your  
phone number  
(with area code)  
START/MEMORY  
Important!  
Be sure that you enter your correct  
area code and fax number. If not,  
your fax may not dial the correct  
number to connect to OpenLCR.  
33  
Setting Up and Using OpenLCR  
What to do if you cannot  
connect to OpenLCR  
3
4
Press the number keys to enter the  
new phone number.  
If you are unable to connect to  
OpenLCR when you use the  
Press the START/MEMORY key to  
OpenLCR key to register or manually  
download data, it is likely that the  
phone number that the fax machine  
dials when you press the OpenLCR  
key is no longer correct.  
store the number.  
START/MEMORY  
To obtain the correct phone number,  
call OpenLCR at 970-206-1207, and  
then program the number into the fax  
machine as explained on the  
following page.  
5
6
Press the STOP key to return to  
the date and time display.  
STOP  
Note: The number that you will obtain  
is the number for manually  
downloading rate data (dialed by  
pressing the OpenLCR key and 2).  
When you manually download the  
rate data, the new numbers for  
Press the OpenLCR key and 2 to  
download new rate data.  
2
OpenLCR  
registering (dialed by pressing the  
OpenLCR key and 1, 3, or 5) will also  
be programmed in your fax machine.  
• If you have not yet registered with  
OpenLCR, your fax will receive  
new phone numbers that will allow  
you to connect to OpenLCR.  
Register using one of the  
1
2
Press these keys:  
procedures described at the  
beginning of this chapter.  
FUNCTION  
7
CENTER # MODE  
Note: The following settings are not  
required as of the printing  
of this manual. OpenLCR will inform  
you through its Web site  
(www.OpenLCR.com) if the settings  
become necessary in the future.  
Press 1 (SET) to set the new phone  
number.  
Note: If you want to restore the  
factory-set number, press 2 for  
CLEAR and then go to Step 4.  
34  
Setting Up and Using OpenLCR  
Changing the SHORT TIME  
and LONG TIME settings  
Selecting a long or short call  
Before you make a long distance or  
international phone/fax call, select  
whether the call will be a long call or a  
short call.  
The initial SHORT TIME setting is 2  
minutes, and the initial LONG TIME  
setting is 4 minutes. If the typical  
durations of your short and long calls  
are different, you should change the  
time settings to ensure that OpenLCR  
routes your calls for the best rate.  
Your fax needs to  
know whether the call  
will be long or short to  
route it for the best  
rate.  
♦For example, if your fax  
transmissions normally last about 3  
minutes and your phone calls last  
about 5 minutes, set 03 for the  
SHORT TIME and 05 for the LONG  
TIME. Before sending a fax, select  
the SHORT TIME setting (03MIN)  
in the procedure on the preceding  
page. Before making a phone call,  
select the LONG TIME setting  
(05MIN).  
1
Press these keys:  
FUNCTION  
OpenLCR  
LCR TABLE SELECT  
1=02MIN, 2=04MIN  
♦When you change the SHORT  
TIME and/or LONG TIME setting,  
the fax machine will automatically  
call OpenLCR and receive rate data  
for the new times.  
Note: If the display shows TABLE  
NOT EXIST, you must first download  
the rate data.  
2
Press 1 to select the SHORT TIME  
setting, or 2 to select the LONG  
TIME setting.  
1
Press these keys:  
FUNCTION  
SHORT LONG  
7
1
2
or  
Press  
twice  
LCR TIME SELECT  
PRESS START KEY  
• The initial SHORT TIME setting is 2  
minutes, and the initial LONG TIME  
setting is 4 minutes. If desired, you  
can change these settings as  
explained on the following page.  
• The short/long time selection will  
remain in effect for all calls until you  
change it.  
35  
Setting Up and Using OpenLCR  
4
Enter a 2-digit number for the  
2
Press the START/MEMORY key.  
number of minutes of the LONG  
TIME setting. (The number must be  
greater than the SHORT TIME  
setting and no more than 30.)  
START/MEMORY  
SHORT TIME  
0
5
Example: 5 minutes  
ENTER (01-29) 02  
The display will show your  
selection. If the settings were  
changed, it will then show:  
The current setting  
appears here.  
START: DOWNLOAD  
3
Enter a 2-digit number (01 to 29)  
STOP: CANCEL  
for the number of minutes of the  
SHORT TIME setting. (If the  
number is less than 10, enter a 0  
before the number.)  
Note: If the display shows NO  
SERVICE, you must first download the  
rate data.  
0
3
Example: 3 minutes  
5
Press the START/MEMORY key to  
The display will show your selection  
and then show:  
begin receiving the rate data for the  
new settings.  
LONG TIME  
START/MEMORY  
ENTER (03-30) 04  
• Your fax calls OpenLCR and  
receives the data. This lasts one or  
two minutes.  
• Note: If you do not press the  
START/MEMORY key to receive  
new data, the settings will revert to  
their previous state.  
36  
3. Using the Answering Machine  
The UX-465L's built-in answering machine allows you to receive both voice  
messages and fax transmissions while you are out.  
To use the answering machine,  
record an outgoing message  
and then set the reception  
mode to TAD when you go out.  
Recording an Outgoing Message  
The outgoing message (OGM) is the greeting that the machine plays after  
answering a call to inform callers that they can leave a message or send a fax.  
Example:  
"Hello. You've reached ______ . No one is available to take your call right now.  
Please leave a message after the beep or press your facsimile Start key to send a  
fax. Thank you for calling."  
1
Press these keys:  
4
Pick up the handset, press the  
START/MEMORY key, and speak  
into the handset.  
FUNCTION  
0
OGM RECORDING  
START/MEMORY  
2
3
Press the START/MEMORY key.  
• The outgoing message can be up  
to 60 seconds long. The outgoing  
message for the Transfer function  
can be up to 15 seconds long.  
START/MEMORY  
Press 1 to select GENERAL. (If  
you are recording a message for  
the Transfer function explained  
later in this chapter (see page 45),  
press 2 for TRANSFER.)  
• While recording, the display will  
show the time remaining to record.  
GENERAL TRANSFER  
or  
1
2
37  
Recording an Outgoing Message  
5
6
When finished, press the STOP  
key and then replace the handset.  
STOP  
Press the STOP key twice to return  
to the date and time display.  
STOP  
STOP  
To listen to the outgoing  
message  
To listen to the outgoing message,  
follow Steps 1 through 4 of the above  
procedure to select the message, and  
then press the PLAY/SKIP key to  
listen to it. To return to the date and  
time display, press the STOP key  
twice. Note that the general outgoing  
message cannot be erased. If you  
need to change it, simply repeat the  
recording procedure. (The Transfer  
message can be deleted by pressing  
the DELETE key after selecting it as  
explained above.)  
Note: If an extension phone is  
connected to the UX-465L, an  
outgoing message cannot be  
recorded, played, or deleted while the  
extension phone is being used (while  
LINE IS IN USE appers in the  
display).  
38  
Operating the Answering Machine  
Operating the Answering Machine  
Note: In TAD mode, the machine will  
automatically switch to fax reception  
if it detects a period of silence longer  
than six seconds after answering a  
call. For this reason, if a caller pauses  
for this length of time while leaving a  
message, they will be cut off.  
Activating the answering  
machine  
Activate the answering machine  
before you go out as follows:  
Press the RECEPTION MODE key  
until the arrow in the display points to  
TAD.  
Listening to received  
messages  
FAX  
TEL  
RECEPTION  
MODE  
When you return, the display will  
show the number of messages  
recorded. Listen to the messages as  
follows:  
TAD  
♦The outgoing message will play  
(you can stop playback by pressing  
the STOP key).  
♦It will not be possible to set the  
reception mode to TAD if a general  
outgoing message has not been  
recorded.  
1
2
Press the PLAY/SKIP key.  
PLAY/SKIP  
• If you only want to listen to new  
messages (messages not  
previously listened to), continue to  
hold the PLAY/SKIP key down for  
at least two seconds.  
When the reception mode is set to  
TAD, the UX-465L will answer  
incoming calls after two rings if it has  
received at least one incoming  
message, or after four rings if no  
messages have been received. (For  
more information, see Toll Saver in  
Remote Operations on page 49.)  
The messages will play.  
Note: If the memory is full from  
messages previously recorded,  
MEMORY IS FULL will appear in the  
display. To set the reception mode to  
TAD, you must first erase some or all  
of the stored messages.  
• As each message plays, the date  
and time of recording will appear  
briefly in the display. If no  
messages were received, NO  
MESSAGES will appear.  
• To listen to a message a second  
time, press the REPEAT key before  
playback of that message ends.  
REPEAT  
39  
Operating the Answering Machine  
Using the REC/MEMO key  
• To move back to the previous  
message, press the REPEAT key  
within 3 seconds of the beginning of  
the current message.  
You can use the REC/MEMO key to  
record telephone conversations and  
messages for other users of the UX-  
465L. These will be played back  
together with any incoming  
REPEAT  
messages when the PLAY/SKIP key  
is pressed.  
• To skip forward to the next  
message, press the PLAY/SKIP  
key.  
• Recording messages: To record a  
message, press the REC/MEMO  
key and then pick up the handset,  
press the START/MEMORY key,  
and speak into the handset. When  
you have finished speaking,  
replace the handset or press the  
STOP key.  
PLAY/SKIP  
Note: Playback will stop if you  
receive a call, lift the handset, or  
press the STOP key.  
• Recording phone conversations:  
To record a phone conversation,  
hold down the REC/MEMO key  
during the conversation you want  
to record. When you are finished,  
release the key.  
Erasing received messages  
It is important to erase received  
messages after you listen to them to  
ensure that the memory does not  
become full.  
REC/MEMO  
• Erasing all messages: To erase  
all messages, press and hold down  
the DELETE key for at least 2  
seconds.  
• Erasing a single message: To  
erase only a single message, press  
the DELETE key while the  
message is being played.  
DELETE  
40  
Operating the Answering Machine  
Date and time of ICMs  
4
Press the STOP key.  
You can check the date and time of  
your received messages by pressing  
the panel keys as shown below.  
STOP  
♦The dates and times are also  
shown in the Message List, which  
can be printed out as described in  
Chapter 9 (see page 104).  
Note: The recorded dates and times  
are cleared each time you erase the  
messages.  
1
Press these keys:  
FUNCTION  
0
Press  
ICM CONFIRMATION  
4 times  
2
3
Press the START/MEMORY key.  
The number of messages recorded  
will appear in the display.  
START/MEMORY  
Press # or * one or more times to  
show the date and time of each of  
the messages.  
or  
• The message number will appear  
first, and then the date and time  
several seconds later.  
41  
Optional Answering Machine Settings  
Optional Answering Machine Settings  
Fax reception on TAD failure  
Setting ICM time  
If the memory for recording incoming  
messages becomes full while you are  
out, the answering machine will no  
longer be able to record messages.  
The ON TAD FAILURE setting is  
used to choose the response of the  
machine to incoming calls when this  
happens:  
Incoming messages (ICMs) are the  
messages which callers leave for you  
on the built-in answering machine.  
The answering machine is set at the  
factory to allow each caller a  
maximum of 4 minutes to leave a  
message. If desired, you can change  
this setting to 15, 30, or 60 seconds.  
♦Automatic fax reception NO: The  
UX-465L will answer after 20 rings,  
after which it will wait to receive a  
remote command. Most callers will  
hang up before it answers;  
however, when you call the UX-  
465L from a remote location, you  
can wait until it answers, listen to  
your messages, and then erase  
them (see Remote Operations on  
page 49).  
1
2
Press these keys:  
FUNCTION  
0
Press  
3 times  
ICM RECORD TIME  
Press a numeric key to select the  
desired ICM recording time:  
♦Automatic fax reception YES: The  
reception mode will switch to FAX  
mode, allowing the UX-465L to  
continue to receive faxes  
automatically. With this setting, you  
can still use the remote commands  
to listen to your messages and  
erase the message memory (see  
Remote Operations on page 52).  
• 1: 15 seconds  
• 2: 30 seconds  
• 3: 60 seconds  
• 4: 4 minutes  
1
2
3
4
Automatic fax reception is set to NO  
at the factory before shipping. If you  
want to set it to YES, press the panel  
keys as follows:  
3
Press the STOP key.  
STOP  
42  
Optional Answering Machine Settings  
Note: CPC detection may not operate  
properly in some telephone  
exchanges. For this reason, periods  
of silence and/or telephone company  
signals may be recorded even if CPC  
detection is turned on.  
1
Press these keys:  
FUNCTION  
0
Press 3  
times  
ON TAD FAILURE  
1
Press these keys:  
FUNCTION  
0
2
3
Press 1 to turn automatic fax  
reception on, or 2 to turn it off.  
YES  
NO  
Press  
twice  
CPC DETECTION  
1
2
or  
Press the STOP key.  
2
3
Press 1 to turn CPC detection on,  
STOP  
or 2 to turn it off.  
YES  
NO  
or  
1
2
Calling Party Control  
detection  
Press the STOP key.  
When a caller hangs up, the cenral  
telephone exchange will issue a  
signal called a Calling Party Control  
(CPC) signal. The built-in answering  
machine has been set to detet this  
signal, and this allows it to  
STOP  
immediately stop recording when a  
caller hangs up, thereby saving  
memory space and freeing you from  
having to listen to long periods of  
silence when you play back your  
messages.  
However, if you are a subscriber to  
such telephone services as Call  
Waiting or Call Forwarding, signals  
used by these services may be  
mistaken for a CPC signal, causing  
the machine to hang up during a call.  
In this case, follow the steps below  
turn off CPC detection.  
43  
Optional Answering Machine Settings  
OGM only mode  
If needed, you can turn off recording  
of incoming messages. In this case,  
your outgoing message will play, but  
callers will not be able to leave a  
message. (The machine will still  
receive faxes sent by automatic  
dialing.)  
1
Press these keys:  
FUNCTION  
0
OGM ONLY MODE  
2
3
Press 1 to turn on OGM only mode,  
or 2 to turn it off.  
YES  
NO  
or  
1
2
Press the STOP key.  
STOP  
44  
Transfer Function  
Transfer Function  
The Transfer function is used to make the UX-465L automatically call you at a  
specified number every time it receives an incoming message. This lets you hear  
your messages immediately after they come in, even when you are at a remote  
location.  
When you answer the telephone, you will hear your recorded message telling you  
that the call is a transfer call. Enter "#", your remote code number, and "#". The  
answering machine will then play back your messages. You can also perform any of  
the remote operations described in Remote operations later in this chapter (see  
page 49).  
Note: When you hang up after a transfer call, the UX-465L will not immediately  
resume normal operation. If you want the UX-465L to accept calls immediately after  
a transfer call, enter "*" twice before hanging up (if you want to hang up during  
message playback, first enter " 0" and " #" to stop playback, then enter "*" twice).  
Programming the transfer  
number  
3
Enter a transfer number (max. of 32  
digits including pauses) by pressing  
the number keys.  
To use the Transfer function, you  
ABC  
DEF  
must first give the UX-465L the  
number to call (the transfer number).  
This is done by pressing the panel  
keys as follows:  
2
3
1
JKL  
MNO  
GHI  
6
4
5
TUV  
PQRS  
WXYZ  
9
7
8
1
2
Press these keys:  
FUNCTION  
0
• To insert a pause between any two  
digits of the number, press  
REDIAL key.  
Press 6  
times  
TRANSFER # ENTRY  
4
Press the START/MEMORY key  
and then the STOP key.  
STOP  
Press the START/MEMORY key.  
START/MEMORY  
START/MEMORY  
45  
Transfer Function  
Recording the transfer  
message  
The transfer message plays when  
you answer the telephone, and  
informs you that the call is a transfer  
call. It can be up to 15 seconds long.  
To record a transfer message, follow  
the steps described in Recording an  
Outgoing Message in this chapter  
(see page 37). The following is an  
example:  
"Hello. This is a transfer call for  
(YOUR NAME). Enter your remote  
code number now."  
Turning the Transfer function  
on and off  
1
Press these keys:  
FUNCTION  
0
Press5  
times  
TRANSFER FUNC  
2
3
Press 1 to turn the Transfer  
function on, or 2 to turn it off.  
YES  
NO  
or  
1
2
Press the STOP key.  
STOP  
46  
Override Ringing  
Override Ringing  
This function allows selected callers using a touch-tone telephone to override the  
answering machine's outgoing message and cause the UX-465L to make a special  
ringing sound, alerting you that they are calling. This is useful when you are near the  
machine but only want to talk with certain callers, taking all other calls on the  
answering machine.  
Programming the override  
code  
3
Press the START/MEMORY key  
and then the STOP key.  
To override the answering machine,  
STOP  
your callers must enter a 3-digit  
override code from their telephone.  
This code has been set to "009" at  
the factory. If you want to change it,  
press the panel keys as shown  
below.  
START/MEMORY  
Overriding the answering  
machine  
Important!  
♦Make sure the override code is  
different from the remote code  
used for remote operations.  
Your callers should follow the steps  
below to override the answering  
machine.  
1
2
Press these keys:  
1
Your caller calls the UX-465L from  
a touch-tone telephone. When the  
outgoing message begins, they  
should press the "#" key on their  
telephone.  
FUNCTION  
0
Press 5  
times  
ICM RECORD TIME  
• The caller will hear a short beep,  
and the outgoing message will  
stop.  
Enter a 3-digit code number by  
pressing the number keys.  
5
5
4
(Example)  
47  
Override Ringing  
2
The caller should enter the override  
code and "#" by pressing the  
appropriate keys on their  
telephone.  
5
5
4
(Example)  
• If an incorrect code is entered, the  
caller will hear four beeps. He or  
she must re-enter the correct code  
within 10 seconds or the line will be  
disconnected.  
3
The UX-465L will make a special  
ringing sound. Pick up the handset  
to answer the call.  
• If you do not answer within 30  
seconds, the outgoing message  
will play again and the caller can  
then leave a message.  
48  
Remote Operations  
Remote Operations  
You can call the UX-465L from any touch-tone telephone and play back your  
messages using the remote commands. You can also use these commands to  
change the reception mode and other settings.  
Remote code number  
Toll Saver  
To perform remote operations, you  
must first program a remote code  
number. This number is used to  
prevent unauthorized people from  
listening to your messages or  
changing the settings of your  
machine.  
When you call the UX-465L to listen  
to your messages, it will answer after  
two rings if it has received at least  
one message, or after four rings if it  
has not received any messages.  
This allows you to save money on  
telephone charges, particularly if you  
are calling long distance. If the  
machine does not answer after the  
second ring, you can simply hang up  
before it answers, saving yourself the  
cost of that call.  
The remote code number has been  
set to "001" at the factory. If you want  
to change it, press the panel keys as  
shown below.  
If you do not want to use the Toll  
Saver function, you can turn it off by  
following the steps below. In this  
case, the UX-465L will answer after  
the number of rings set in Changing  
the number of rings (see page 49),  
the ring setting for FAX reception  
mode.  
1
Press these keys:  
FUNCTION  
0
Press 4  
times  
REMOTE CODE  
2
3
Enter a 3-digit number by pressing  
the number keys.  
1
Press these keys:  
FUNCTION  
0
2
2
2
(Example)  
Press  
twice  
TOLL SAVER  
Press the START/MEMORY key  
and then the STOP key.  
STOP  
START/MEMORY  
49  
Remote Operations  
2
3
Press 1 to turn Toll Saver on, or 2  
2
Enter your remote code number  
to turn it off.  
and then # by pressing the keys on  
the telephone.  
YES  
NO  
2
2
2
1
2
or  
(Example)  
Press the STOP key.  
STOP  
• You will hear a series of beeps  
equal to the number of messages  
recorded, or one long beep if four  
or more messages have been  
received. The machine will then  
play back the messages, beeping  
once at the end of each message.  
When all messages have been  
played back, you will hear a long  
beep.  
Retrieving your messages  
Note: You can also access the UX-  
465L for remote operation when the  
reception mode is set to FAX. In this  
case, call the UX-465L, press the "#"  
key immediately after it answers  
(before you hear the fax tone), and  
then continue from Step 2 below.  
• If no messages have been  
received, you will hear a short  
beep. You can either hang up, or  
perform any of the operations  
described in the following section  
Other remote operations (see page  
52).  
1
Call the UX-465L from a touch-tone  
telephone. When your outgoing  
message begins, press the "#" key  
on the telephone.  
• You will hear a short beep, and the  
outgoing message will stop.  
50  
Remote Operations  
3
While the messages are playing,  
you can do any of the following:  
4
When you have finished listening to  
your messages, you can do any of  
the following:  
• Repeat: To listen to a message a  
second time, press "2" and "#" on  
the telephone before that message  
ends. To move back to the  
• Erase all messages: To erase all  
of your messages, press "3", "3",  
and "#".  
previous message, press "2" and  
"#" within the first 3 seconds of the  
current message.  
3
3
• Repeat playback: To listen to your  
messages again, press "7" and "#".  
2
• Skip forward: To skip forward to  
the next message, press "5" and  
"#" on the telephone.  
7
• Perform other operations: You  
can enter any of the commands  
described in the following section,  
Other remote operations (see page  
52).  
5
• Stop: To stop playback, press "0"  
and "#" on the telephone. After this,  
you can enter any of the  
commands described in the  
following section, Other remote  
operations (see page 52).  
• Hang up: If you do not erase your  
messages first, they will be saved  
and any new messages will be  
recorded after them. If you want  
the UX-465L to resume normal  
operation immediately, press "*"  
twice before hanging up (in some  
cases, particularly when the  
Transfer function is used, the UX-  
465L may not accept new calls for  
one or two minutes after you hang  
up unless you first press "*"  
twice).  
0
• Play new messages: To listen to  
only your new messages, first stop  
playback by pressing "0" and "#",  
and then press "6" and "#".  
0
6
• Erase a message: To erase the  
message you are currently  
listening to, press "3" and "#"  
before it ends.  
3
51  
Remote Operations  
Comments:  
Other remote operations  
♦When a remote command is  
accepted by the machine, you will  
hear one beep. If an incorrect  
command is entered, you will hear  
four beeps. In the latter case, re-  
enter the correct command.  
After listening to your messages, you  
can do any of the operations  
described below by pressing the  
appropriate keys on the telephone.  
Note: The following commands  
cannot be entered while messages  
are being played back. If you do not  
want to wait until playback ends to  
enter a command, first stop playback  
by pressing "0" and "#", and then  
enter the command.  
♦When entering a command, do not  
pause longer than 10 seconds  
between each digit. If you do, a 4-  
beep error signal will be issued and  
the digits entered up to that point  
will be disregarded. In this case, re-  
enter the command from the  
beginning.  
Changing the fax reception  
mode  
♦If you make two errors (causing  
two 4-beep signals to be issued)  
while entering your remote code  
number, the line will be  
Select a new reception mode by  
pressing the keys as follows:  
disconnected. This prevents  
unauthorized people from  
attempting to guess your remote  
code number.  
• TAD mode: "8", "1", and "#".  
• FAX mode: "8", "2", and "#".  
• TEL mode: "8", "3", and "#".  
Caution: In TEL mode, you will not  
be able to further change the  
reception mode.  
♦If you pause for longer than 10  
seconds before entering a  
command, you will be  
disconnected.  
1
8
(Example)  
52  
Remote Operations  
Recording a new outgoing  
message  
Changing the transfer  
telephone number  
1
Press "4" and "*" on the  
1
Press "9", "0", and "#" on the  
telephone.  
telephone.  
9
0
4
2
After you hear a short beep, enter  
2
When you hear a short beep, speak  
the new telephone number. When  
finished, press "#".  
into the telephone to record the  
new message.  
ABC  
DEF  
2
3
1
• The message can be up to 15  
seconds long. After 15 seconds (or  
earlier if the machine detects  
JKL  
MNO  
GHI  
6
4
5
TUV  
PQRS  
WXYZ  
silence after you finish speaking),  
you will hear a beep, and the new  
message will be played back.  
9
7
8
• To insert a pause between any two  
Turning the Transfer function  
on or off  
digits of the number, press "*".  
To turn Transfer on: Press "9", "1",  
and "#" on the telephone.  
To turn Transfer off: Press "9", "2",  
and "#" on the telephone.  
9
1
(Example)  
53  
Remote Operations  
Recording a new transfer  
message  
3
When you are finished, press "0"  
and "#".  
0
1
2
Press "9", "3", and "#" on the  
telephone.  
• If the UX-465L detects a certain  
period of silence, it will stop  
recording automatically.  
9
3
When you hear a short beep,  
speak into the telephone to record  
the new message.  
OGM only mode  
• The time for the transfer message  
is fixed at 15 seconds. After 15  
seconds (or earlier if the machine  
detects silence after you finish  
speaking), you will hear a beep,  
and the new message will be  
played back automatically.  
To turn on OGM only mode, press  
"1", "1", and "#". (Your outgoing  
message will play, but callers will not  
be able to record a message. Faxes  
sent by automatic dialling will be  
received).  
1
1
To turn off OGM only mode, press  
"1", "2", and "#".  
Recording a "Memo"  
You can record a "memo" for yourself  
or other users of the UX-465L. The  
memo will be played back when  
incoming messages are listened to.  
1
2
1
2
Press "*" and "#" on the  
telephone.  
When you hear a short beep,  
speak into the telephone to record  
the memo.  
54  
4. Sending Documents  
Transmittable Documents  
Note: Letters or graphics on the  
edges of a document will not be  
scanned.  
Size and weight  
The size and weight of documents  
that you can load in the document  
feeder depend on whether you load  
one page at a time or several pages  
at once.  
Letters in the  
shaded area  
will not be  
scanned.  
5 mm  
Loading one page at a time:  
Minimum size  
Maximum size  
8.5"  
(216 mm)  
5.8"  
(148 mm)  
4 mm  
4 mm  
5.5"  
(140 mm)  
23.6"  
(600 mm)  
5 mm  
Other restrictions  
Minimum weight Maximum weight  
♦The scanner cannot recognize  
yellow, greenish yellow, or light  
blue ink.  
42 lbs.  
(157 g/m²)  
14 lbs.  
(52 g/m² )  
♦Ink, glue, and correcting fluid on  
documents must be dry before they  
pass through the document feeder.  
Loading several pages at once:  
Minimum size  
Maximum size  
♦All clips, staples, and pins must be  
removed from documents before  
loading in the feeder. If these are  
not removed, they may damage the  
machine.  
8.5"  
(216 mm)  
5.8"  
(148 mm)  
5.5"  
(140 mm)  
11"  
(279 mm)  
♦Documents which are patched,  
taped, torn, smaller than the  
minimum size, carbon backed,  
easily smudged, or have a slippery  
coated surface should be  
Minimum weight Maximum weight  
21.5 lbs.  
14 lbs.  
(52 g/m² )  
(80 g/m²)  
photocopied, and the copy loaded  
in the feeder.  
55  
Loading the Document  
Loading the Document  
Up to 10 pages can be placed in the feeder at one time. The pages will  
automatically feed into the machine starting from the bottom page.  
♦If you need to send or copy more than 10 pages, place the additional pages gently  
and carefully in the feeder just before the last page is scanned. Do not try to force  
them in, as this may cause double-feeding or jamming.  
♦If your document consists of several large or thick pages which must be loaded  
one at a time, insert each page into the feeder as the previous page is being  
scanned. Insert gently to prevent double-feeding.  
1
2
Adjust the document guides to the  
width of your document.  
3
Adjust the resolution and/or  
contrast settings (if desired) as  
explained in Resolution and  
Contraston on page 58, then dial  
the receiving machine as explained  
in Sending a Fax by Normal Dialing  
on page 60.  
RESOLUTION  
Place the document face down and  
push it gently into the document  
feeder. The top edge of the  
document should enter the  
machine first.  
• The feeder will draw the leading  
edge of the document into the  
machine. The display will show:  
READY TO SEND  
56  
Loading the Document  
Removing a document from  
the feeder  
3
Close the operation panel, making  
sure it clicks into place.  
If you need to remove  
a document from the  
feeder, open the  
operation panel.  
Important!  
Do not try to remove a document  
without opening the operation panel.  
This may damage the feeder  
mechanism.  
1
2
Grasp the finger hold and pull up to  
open the operation panel.  
Remove the document.  
57  
Adjusting the Resolution and Contrast  
Adjusting the Resolution and Contrast  
If desired, you can adjust the resolution and contrast before sending a document.  
The default resolution  
You must adjust the  
setting is STANDARD  
settings each time you  
and the default contrast  
don’t want to use the  
setting is AUTO.  
default settings.  
Note: The resolution and contrast settings are only effective for sending a  
document. They are not effective for receiving a document.  
Resolution settings  
Contrast settings  
STANDAR Use STANDARD for  
AUTO  
DARK  
Use AUTO for normal  
documents.  
D
ordinary documents. This  
setting gives you the  
fastest and most  
Use DARK for faint  
documents.  
economical transmission.  
FINE  
Use FINE for documents  
containing small letters or  
fine drawings.  
1
Load the document(s).  
SUPER  
FINE  
Use SUPER FINE for  
documents containing  
very small letters or very  
fine drawings.  
HALF  
TONE  
Use HALF TONE for  
photographs and  
illustrations. The original  
will be reproduced in 64  
shades of gray.  
• The document must be loaded  
before the resolution and contrast  
can be adjusted.  
58  
Adjusting the Resolution and Contrast  
Changing the default  
resolution  
2
Press the RESOLUTION key one  
or more times until the desired  
resolution and contrast settings  
appear in the display.  
If desired, you can change the default  
resolution for faxing documents to  
FINE. Follow the steps below.  
• The first time you move through the  
list of resolution settings, the  
contrast setting AUTO will appear  
next to each resolution setting. The  
second time you move through the  
list, the contrast setting DARK will  
appear.  
1
2
Press these keys:  
FUNCTION  
4
FINE PRIORITY  
STANDARD :AUTO  
FINE  
:AUTO  
Press 1 (YES) to set the default  
resolution to FINE, or 2 (NO) to set  
it to STANDARD.  
SUPER FINE :AUTO  
HALF TONE :AUTO  
YES  
NO  
1
2
or  
RESOLUTION  
STANDARD :DARK  
3
Press the STOP key to return to  
the date and time display.  
FINE  
:DARK  
STOP  
SUPER FINE :DARK  
HALF TONE :DARK  
Note: In order to transmit in SUPER  
FINE resolution, the receiving fax  
machine must also have that  
resolution. If it doesn’t, your machine  
will automatically step down to the  
next best available setting.  
59  
Sending a Fax by Normal Dialing  
Sending a Fax by Normal Dialing  
With Normal Dialing, you pick up the handset (or press the SPEAKER key) and dial  
by pressing the number keys.  
♦If a person answers, you can talk with them through the handset before sending  
the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.)  
♦Normal Dialing allows you to listen to the line and make sure the other fax  
machine is responding.  
1
Load the document(s).  
3
4
Dial the number of the receiving  
machine by pressing the number  
keys.  
ABC  
DEF  
2
3
1
JKL  
MNO  
GHI  
6
4
5
TUV  
PQRS  
WXYZ  
9
7
8
READY TO SEND  
• Set the resolution and/or contrast if  
Wait for the connection. Depending  
desired.  
RESOLUTION  
on the setting of the receiving  
machine, you will either hear a  
facsimile reception tone or the  
other person will answer.  
Beep  
2
Pick up the handset or press the  
SPEAKER key. Listen for the dial  
tone.  
SPEAKER  
• If the other party answers, ask  
them to press their Start key (if you  
pressed the SPEAKER key, pick  
up the handset to speak with  
or  
them). This causes the receiving  
machine to issue a reception tone.  
60  
Sending a Fax by Normal Dialing  
5
When you hear the reception tone,  
press the START/MEMORY key.  
Replace the handset if you used it.  
START/MEMORY  
• When transmission is completed,  
the fax will beep once.  
Using the REDIAL key  
You can press the REDIAL key to  
redial the last number dialed. To send  
a document, press the START/  
MEMORY key when you hear the fax  
tone after the connection is  
established. Note that the speaker is  
automatically activated when you  
press the REDIAL key.  
61  
Sending a Fax by Automatic Dialing  
Sending a Fax by Automatic Dialing  
You can dial a fax or telephone number by simply pressing a Rapid Key, or by  
pressing the SPEED DIAL key and entering a two-digit number.  
♦To use Automatic Dialing, you must first store the full fax or telephone number in  
your fax machine.  
♦When you store a fax or telephone number, you select a two-digit Speed Dial  
number for it. Forty-four Speed Dial numbers are available.  
Speed Dial numbers  
01  
01 through 04 are for  
Rapid Key (one-touch)  
Dialing.  
Speed Dial numbers  
05 through 44 are for  
SPEED  
DIAL  
dialing with the  
0
8
STA/MEMORY  
SPEED DIAL key.  
SPEED DIAL key  
open  
LCR  
1
4
7
2
3
6
9
5
8
0
Attach the strips of  
Rapid Key labels above  
the Rapid Keys.  
Rapid Keys  
When you store a number in a  
Rapid Key, write the name of the  
party on the label.  
62  
Sending a Fax by Automatic Dialing  
Storing fax and telephone  
numbers for Automatic  
Dialing  
4
Enter the fax or voice number by  
pressing the number keys.  
(Note: A space cannot be entered.)  
ABC  
DEF  
1
2
3
Press these keys:  
2
3
1
JKL  
MNO  
GHI  
FUNCTION  
6
3
4
5
TUV  
PQRS  
WXYZ  
9
7
8
FAX/TEL # MODE  
1=SET,2=CLEAR  
• To clear a mistake, press the  
SPEED DIAL key.  
• If a pause is required between any  
of the digits to access a special  
service or an outside line, press the  
REDIAL key (two seconds per  
pause). The pause will appear as a  
hyphen. Several pauses can be  
entered in a row.  
Press the 1 key to select SET.  
1
FAX/TEL # SET  
ENTER SPEED #  
5
Press the START/MEMORY key.  
START/MEMORY  
Enter a two-digit Speed Dial  
number by pressing the number  
keys (01 to 04 for Rapid Key  
Dialing, 05 to 44 for Speed Dialing).  
0
1
(Example)  
63  
Sending a Fax by Automatic Dialing  
Chain Dialing for area and  
access codes  
6
Enter the name of the party by  
pressing the number keys as  
shown below. (If you don’t want to  
enter a name, go directly to Step  
7.)  
You can also store an area code or  
access code in a Rapid Key or Speed  
Dial number. To use this number to  
dial, see Chain Dialing on page 82.  
Example:  
SPEAKER  
Note: An area code or access code  
stored in a Rapid Key or Speed Dial  
number can only be used if the  
handset is lifted or the SPEAKER key  
is pressed before dialing.  
SHARP = 77777 444 22 7777  
77  
SPACE =  
A =  
J =  
T =  
U =  
K =  
B =  
C =  
D =  
E =  
F =  
G =  
H =  
I =  
L =  
M =  
N =  
V =  
W =  
X =  
Y =  
Z =  
O =  
P =  
Q =  
R =  
S =  
SPEAKER  
=
move  
Clearing auto-dial numbers  
HOLD/  
SEARCH  
move  
=
1
Press these keys:  
• To clear a mistake, press the  
SPEED DIAL key.  
FUNCTION  
3
• To enter two letters in succession  
that require the same key, press  
the SPEAKER key after entering  
the first letter.  
FAX/TEL # MODE  
1=SET,2=CLEAR  
7
8
Press the START/MEMORY key.  
2
3
Press 2 to select CLEAR.  
START/MEMORY  
2
Enter the Speed Dial number that  
Return to Step 3 to store another  
you want to clear by pressing the  
number keys.  
number, or press the STOP key to  
return to the date and time display.  
STOP  
0
1
Step 3 or  
(Example)  
64  
Sending a Fax by Automatic Dialing  
4
5
Press the START/MEMORY key.  
START/MEMORY  
Return to Step 3 to clear another  
number, or press the STOP key to  
return to the date and time display.  
STOP  
Step 3 or  
Making changes  
To make changes in a number  
previously stored, repeat the  
programming procedure. Select the  
Rapid Key or Speed Dial number for  
which you want to make changes in  
Step 3, and then change the number  
and/or name when they appear in the  
display in Steps 4 and 6.  
Note: The fax machine uses a lithium  
battery to keep automatic dialing  
numbers and other programmed data  
in memory when the power is turned  
off. Battery power is consumed  
primarily when the power is off. With  
the power kept continuously off, the  
life of the battery is about 5 years. If  
the battery dies, have your dealer or  
retailer replace it. Do not try to  
replace it yourself.  
65  
Sending a Fax by Automatic Dialing  
Rapid Key Dialing  
Speed Dialing  
If the number you want to dial has  
been stored for Automatic Dialing as  
a Speed Dial number from 01 to 04,  
you can dial it by pressing the  
corresponding Rapid Key.  
Speed Dialing can be used to dial  
any number that has been stored for  
Automatic Dialing.  
1
Load the document(s).  
1
Load the document(s).  
READY TO SEND  
READY TO SEND  
• Set the resolution and/or contrast if  
• Set the resolution and/or contrast if  
desired.  
desired.  
RESOLUTION  
RESOLUTION  
2
Press the Rapid Key corresponding  
to the desired Speed Dial number.  
01  
2
Press the SPEED DIAL key and  
Example: To dial Speed  
Dial number 01, press  
Rapid Key 01.  
then enter the Speed Dial number  
by pressing the numeric keys.  
• To enter numbers 1 through 9, first  
enter 0 and then the number.  
• The name of the receiving party will  
appear in the display. If no name  
was stored, the fax number will  
appear. (If the name or number is  
incorrect, press the STOP key.)  
SPEED  
DIAL  
0
9
(Example)  
• The document will be automatically  
transmitted once the connection is  
established.  
66  
Sending a Fax by Automatic Dialing  
3
Check the display. If the name or  
2
Enter the number of the receiving  
machine by pressing the numeric  
number shown is correct, press the  
START/MEMORY key. (If not,  
press the STOP key and then  
repeat Step 2.)  
ABC  
DEF  
keys.  
2
3
1
JKL  
MNO  
GHI  
6
4
5
TUV  
PQRS  
WXYZ  
9
7
8
START/MEMORY  
• If a pause is required between any  
of the digits to access a special  
service or an outside line, press the  
REDIAL key (two seconds per  
pause). The pause will appear as a  
hyphen. Several pauses can be  
entered in a row.  
Direct Keypad Dialing  
You can also enter a full number with  
the number keys and then press the  
START/MEMORY key to begin  
dialing. You can use this method to  
dial a full number when you don’t  
need to speak to the other party  
before faxing.  
3
Check the display. If the number of  
the receiving machine shown is  
correct, press the START/  
MEMORY key.  
1
Load the document(s).  
START/MEMORY  
• If it is not correct, press the STOP  
key to backspace and clear one  
digit at a time, and then re-enter  
the correct digit(s).  
Searching for an auto-dial  
number  
READY TO SEND  
If you don’t remember the Rapid Key  
or Speed Dial number in which you  
have programmed a particular fax  
number, you can search for the  
number by following the steps below.  
Once you have found the number,  
you can dial and transmit the loaded  
document by simply pressing the  
START/MEMORY key.  
• Set the resolution and/or contrast if  
desired.  
RESOLUTION  
67  
Sending a Fax by Automatic Dialing  
• If you don’t remember the first  
letter, go to Step 4 (you will scroll  
through the list from the beginning).  
1
Load the document(s).  
• If a name wasn’t stored for the  
number, press 0. This will cause  
numbers, not names, to appear  
when you scroll.  
READY TO SEND  
4
Press the # key or the * key to  
scroll through the names (numbers  
if you pressed 0). Stop when the  
desired name appears in the  
display.  
• Set the resolution and/or contrast if  
desired.  
RESOLUTION  
or  
• If no names have been stored that  
begin with the entered letter, you  
will scroll from the next name, in  
alphabetical order, in the list. If no  
names/numbers have been stored  
at all, NO DATA will appear.  
2
3
Press the HOLD/SEARCH key and  
then the 1 key.  
HOLD/  
SEARCH  
1
Enter the first letter of the stored  
5
Press the START/MEMORY key.  
name by pressing the appropriate  
number key (the key below the  
marked letter) one or more times  
until the letter appears in the  
display. If the name begins with a  
special character or number, press  
1.  
The document will be automatically  
transmitted once the connection is  
established.  
ABC  
DEF  
START/MEMORY  
2
3
1
JKL  
MNO  
GHI  
6
4
5
TUV  
PQRS  
WXYZ  
9
7
8
68  
Sending a Fax by Automatic Dialing  
Automatic redialing  
Recall times for automatic  
dialing  
If you use automatic dialing (including  
Direct Keypad Dialing) and the line is  
busy, the fax machine will  
automatically redial the number. The  
fax machine will make up to two  
redialing attempts at an interval of five  
minutes.  
If desired, you can change the  
maximum number of automatic  
redialing attemps made when the line  
is busy.  
♦Under certain conditions (for  
example if a person answers the  
call on a telephone), automatic  
redialing may stop before the set  
number of redialing attempts are  
made.  
♦To stop automatic redialing, press  
the STOP key.  
Recall Interval for automatic  
redialing  
1
Press these keys:  
If desired, you can change the  
interval at which the fax machine  
makes automatic redialing attempts.  
FUNCTION  
4
1
Press these keys:  
Press 4  
times  
RECALL TIMES  
FUNCTION  
4
2
3
Enter a 2-digit number from 00 to  
10 for the maximum number of  
redial attempts.  
Press 3  
times  
RECALL INTERVAL  
0
5
Example:  
5 attempts  
2
3
Enter a 2-digit number from 01 to  
15 for the number of minutes in the  
interval.  
Press the STOP key to return to  
the date and time display.  
0
3
Example:  
3 minutes  
STOP  
Press the STOP key to return to  
the date and time display.  
STOP  
69  
Sending a Fax by Automatic Dialing  
Error Correction Mode  
The fax machine is set to  
automatically correct any distortions  
in a transmission due to noise on the  
telephone line before printing at the  
receiving end. This function is called  
Error Correction Mode (ECM). ECM is  
effective for both transmissions and  
receptions, and is only effective when  
the other fax machine has ECM as  
well.  
If desired, you can turn ECM off. This  
will increase slightly the amount of  
memory available for memory  
transmission and reception.  
1
Press these keys:  
FUNCTION  
4
ECM MODE  
2
3
Press 1 to turn on ECM or 2 to turn  
it off.  
YES  
NO  
1
2
or  
Press the STOP key to return to the  
date and time display.  
STOP  
70  
5. Receiving Documents  
Using FAX Mode  
To select FAX mode, press the  
RECEPTION MODE key until the  
arrow in the display points to FAX.  
RECEPTION  
MODE  
FAX  
TAD  
TEL  
When the reception mode is set to FAX, the fax machine will automatically answer  
all calls on four rings and receive incoming faxes.  
4 rings  
Fax reception  
♦If you pick up the handset before the machine answers, you can talk to the other  
party and/or receive a document as explained in Using TEL mode on page 73.  
71  
Using FAX Mode  
Changing the number of  
rings  
If desired, you can change the  
number of rings on which the fax  
machine answers incoming calls in  
FAX mode. Any number from 2 to 5  
can be selected.  
1
Press these keys:  
FUNCTION  
4
Press  
twice  
NUMBER OF RINGS  
ENTER (2-5) (4)  
2
3
Enter the desired number of rings  
(any number from 2 to 5).  
3
Example: 3 rings  
RECALL INTERVAL  
Press the STOP key to return to  
the date and time display.  
STOP  
Note: If you are using Distinctive  
Ring, the fax machine will answer  
calls after two rings regardless of the  
above setting.  
72  
Using TEL Mode  
Using TEL Mode  
To select TEL mode, press the  
RECEPTION MODE key until the  
arrow in the display points to TEL.  
RECEPTION  
MODE  
FAX  
TAD  
TEL  
When the reception mode is set to TEL, you must answer all calls by picking up the  
fax machine’s handset or an extension phone connected to the same line.  
Answering with the fax’s  
handset  
3
If the other party first speaks with  
you and then wants to send a fax,  
press the START/MEMORY key  
after speaking. (Press your  
START/MEMORY key before the  
sender presses their Start key.)  
1
When the fax machine rings, pick  
up the handset.  
• When RECEIVING appears in the  
display, hang up.  
RECEIVING  
2
If you hear a fax tone, wait until the  
START/MEMORY  
display shows RECEIVING and  
then replace the handset.  
Beep  
RECEIVING  
Note: If you have set the Fax Signal  
Receive setting to NO, press the  
START/MEMORY key to begin  
reception.  
73  
Using TEL Mode  
Comments:  
Answering with an extension  
phone  
♦Your fax will not accept the signal  
to begin reception (5**) if a  
document is loaded in its feeder.  
1
Answer the extension phone when  
it rings.  
♦If you have set the Fax Signal  
Receive setting to NO, press 5, *,  
and * on the extension phone to  
begin reception.  
Changing the number for  
remote fax activation  
2
If you hear a soft fax tone, wait until  
your fax responds (the extension  
phone will go dead if it is connected  
to your fax, or you will hear  
pronounced, high-pitched tones if  
the phone is connected to a  
If desired, you can use a number  
other than 5 to activate fax reception  
from an extension telephone. You  
can select any number from 0 to 9.  
separate wall jack), then hang up.  
Beep  
Phone goes dead  
or pronounced,  
high-pitched tones  
1
Press these keys:  
FUNCTION  
4
Press 5  
times  
TEL/FAX REMOTE #  
3
If the fax doesn't respond, or if the  
other party first talks to you and  
then wants to send a fax, press 5,  
*, and * on the extension phone  
(only on a tone dial phone). This  
signals the fax to begin reception.  
Hang up.  
2
3
Press a number from 0 to 9 .  
1
(Example)  
Press the STOP key to return to  
the date and time display.  
5
STOP  
74  
Using TEL Mode  
Turning off detection of the  
Tel/Fax Remote Number  
Fax Signal Receive  
Your fax will automatically begin  
reception if you hear a soft fax tone  
after answering a call on your fax or  
an extension phone. If you use a  
computer fax modem to send  
documents on the same line, you  
must turn this function off in order to  
prevent your fax from mistakenly  
attempting to receive documents  
from the computer fax modem.  
Follow the steps below to change the  
setting.  
If you don't intend to ever activate fax  
reception from an extension phone,  
you can turn off detection of the  
above Tel/Fax Remote Number. This  
will ensure that the fax never  
mistakenly attempts to begin  
reception if it detects a signal similar  
to the Tel/Fax Remote Number while  
you are talking on an extension  
phone.  
1
Press these keys:  
1
Press these keys:  
FUNCTION  
FUNCTION  
4
4
Press6  
times  
REMOTE RECEPTION  
Press 7  
times  
FAX SIGNAL RX  
2
3
Press 1 to turn on detection of the  
2
3
Press 1 to turn on the function, or 2  
TEL/FAX REMOTE NUMBER, or 2  
to turn it off.  
to turn it off.  
YES  
NO  
YES  
NO  
1
2
or  
1
2
or  
Press the STOP key to return to  
the date and time display.  
STOP  
Press the STOP key to return to the  
date and time display.  
STOP  
75  
Using TEL Mode  
2 in 1 Print  
Reception Ratio  
To save paper, you can have the size  
of your incoming faxes reduced by  
55%. This will allow you to receive, for  
example, a 2-page document on one  
page (note that this may not be  
possible if the document pages are  
longer than your printing paper). To  
turn on this function, follow the steps  
below.  
The fax has been set at the factory to  
automatically reduce the size of  
received documents to fit the size of  
the printing paper. This ensures that  
data on the edges of the document  
are not cut off. If desired, you can  
turn this function off and have  
received documents printed at full  
size.  
♦If a document is too long to fit on  
the printing paper, the remainder  
will be printed on a second page. In  
this case, the cut-off point may  
occur in the middle of a line.  
1
Press these keys:  
FUNCTION  
6
♦Automatic reduction may not be  
possible if the received document  
is too large, contains too many fine  
graphics or images, or is sent at  
high resolution. In this case, the  
remainder of the document will be  
printed on a second page.  
Press3  
times  
2 IN 1 PRINT  
2
3
Press 1 to turn on the 2 IN 1  
function, or 2 to turn it off.  
YES  
NO  
1
2
or  
1
Press these keys:  
FUNCTION  
6
Press the STOP key to return to the  
date and time display.  
STOP  
Press  
twice  
RECEPTION RATIO  
76  
Using TEL Mode  
2
3
Press 1 to turn on automatic  
reduction, or 2 to turn it off.  
AUTO  
100%  
1
2
or  
• If you selected AUTO, go to Step 3.  
If you selected 100%, go to Step 4.  
If you selected AUTO, select the  
reception ratio to be used in the  
event that the memory becomes full  
(automatic reduction is not possible  
when the memory is full). Press 1  
for 93% or 2 for 100%.  
93%  
100%  
1
2
or  
4
Press the STOP key to return to the  
date and time display.  
STOP  
77  
Substitute Reception to Memory  
Substitute Reception to Memory  
In situations where printing is not possible, such as when your fax runs out of paper,  
the imaging film needs replacement, or the paper jams, incoming faxes will be  
received to memory.  
When you have received a document in memory, FAX RX IN MEMORY will appear  
in the display, alternating with OUT OF PAPER, SET PAPER & PRESS START  
KEY, FILM END, or PAPER JAMMED. After you add paper, replace the imaging  
film, or clear the jam, press the START/MEMORY key and the stored documents will  
print out.  
♦If you received documents in memory because the fax ran out of paper, be sure to  
add paper which is the same size as the paper previously used. If not, the  
document print-out size may not match the size of the printing paper.  
78  
6. Making Copies  
Your fax machine can also be used to make copies. Single and multiple copies (up  
to 99 per original) can be made, enabling your fax to double as a convenience office  
copier.  
♦If you are only making one copy of  
1
Load the document(s) face down.  
(Maximum of 10 pages.)  
the original (or of each original) and  
don't want to make a reduction or  
enlargement setting, press the  
START/MEMORY key twice.  
Copying will begin.  
♦If you are only making one copy of  
the original (or of each original) and  
want to make an enlargement or  
reduction setting, press the  
START/MEMORY key and go to  
Step 5.  
READY TO SEND  
• Set the resolution and/or contrast if  
desired. (The default setting for  
copying is SUPER FINE.).  
3
Press 1 (MULTI COPY) if you do  
RESOLUTION  
not want the copies sorted. Press 2  
(SORT COPY) if you want the  
copies sorted.  
MULTI  
SORT  
2
Press the COPY/HELP key.  
1
2
or  
COPY/HELP  
Originals  
C
B
A
COPY MODE  
1: MULTI COPY  
2: SORT COPY  
Not sorted (MULTI COPY)  
Sorted (SORT COPY)  
A
C
B
C
C
A
C
B
B
B
C
A
B
A
B
A
C
A
Example of three copies  
each of three originals  
ENTER # (01-99)  
START: COPY  
79  
Making Copies  
Copy Cut-off  
4
If you are making one copy per  
When making a copy of a document  
that is longer than the printing paper,  
use the copy cut-off setting to select  
whether the remaining part of the  
document will be cut off or printed on  
a second page. The intial setting is  
YES (cut off the remainder). To  
change the setting, follow the steps  
below.  
original, press the START/  
MEMORY key. If you are making  
multiple copies per original, enter  
the number of copies per original (if  
the number is less than 10, enter a  
"0" before the number).  
0
3
Example: Three  
copies per original  
COPY RATIO  
1
2
Press these keys:  
FUNCTION  
6
5
Set the amount of reduction or  
enlargement by entering a number  
from 1 to 5 as shown below, or  
press the START/MEMORY key to  
automatically select 100%.  
Copying will begin.  
1: AUTO (automatic size  
adjustment to match the size of  
the printing paper)  
COPY CUT-OFF  
Press 1 to set copy cut-off to YES  
(the remaining part of the  
document will not be printed), or 2  
to set copy cut-off to NO (the  
remaining part will be printed on a  
second page).  
2: 50%  
3: 100% (no reduction or  
enlargement)  
YES  
NO  
4: 125%  
5: 135%  
1
2
or  
2
INITIALIZE FILM  
Example: 50%  
Note: If you place a large number of  
originals in the feeder, the memory  
may become full before all of them  
can be scanned (MEMORY IS FULL  
will appear in the display). If this  
happens, press the START/  
3
Press the STOP key to return to  
the date and time display.  
STOP  
MEMORY key to copy the originals  
which have been scanned, and then  
repeat the copy procedure for the  
remaining originals, including the  
original which was being scanned  
when the memory became full.  
80  
7. Making Telephone Calls  
Your fax machine can be used like a regular telephone to make and receive voice  
calls.  
♦To make or receive a voice call, the power must be on.  
1
2
Pick up the handset or press the  
3
Speak with the other party when  
they answer.  
SPEAKER key. Listen for the dial  
tone.  
• If you pressed the SPEAKER key,  
pick up the handset to talk.  
SPEAKER  
or  
Dial the number using one of the  
following methods:  
Comments:  
• Normal Dialing: Enter the full  
telephone number with the  
numeric keys.  
♦While the handset of the fax is lifted  
(off hook), an extension phone  
connected directly to the fax cannot  
be used to speak with the other  
party.  
• Rapid Key Dialing: Press the  
appropriate Rapid Key.  
• Speed Dialing: Press the SPEED  
DIAL key, and enter the 2-digit  
Speed Dial number with the  
numeric keys.  
♦The fax may interrupt a voice call  
received on an extension phone if  
the reception mode is set to TAD  
and there is a period of silence  
during the conversation. If you are  
on a touch-tone phone, you can  
prevent this by pressing any three  
keys on the phone immediately  
after you answer. (Note: Do not  
enter the code to activate fax  
reception: 5, * , * .)  
01  
Example: Press  
Rapid Key 01  
81  
Making Telephone Calls  
Chain Dialing  
Hold  
After lifting the handset, you can dial  
any combination of Normal Dialing,  
Rapid Key Dialing and Speed Dialing  
numbers. For example, if you have  
stored an area code or an access  
code for a special service in a Rapid  
Key, you can press the Rapid Key for  
that area code or access code, then  
dial the remainder of the number by  
pressing a Rapid Key, pressing  
You can put the other party on hold  
during a conversation by pressing the  
HOLD/SEARCH key. When this is  
done, they cannot hear you. You can  
put the handset back in the cradle  
without breaking the connection.  
When you are ready to speak with  
them again, pick up the handset. If  
you did not put the handset back in  
the cradle, press the HOLD/  
number keys, or pressing the SPEED  
DIAL key and entering a two-digit  
Speed Dial number.  
SEARCH key again to resume  
conversation.  
Searching for an auto-dial  
number  
You can use the HOLD/SEARCH key  
to search for a Rapid Key or Speed  
Dial number. First search for the  
number as described in Searching for  
an auto-dial number on page 67, then  
pick up the handset or press the  
SPEAKER key. The number will be  
dialed automatically (do not press the  
START/MEMORY key).  
Redial  
The last number dialed can be  
redialed by pressing the REDIAL key  
(it is not necessary to pick up the  
handset or press the SPEAKER key).  
When the other party answers, pick  
up the handset to talk.  
82  
8. Special Functions  
Caller ID (Requires Subscription to Service)  
If you subscribe to a caller identification service from your telephone company, you  
can set your fax machine to display the name and number of the caller while the fax  
rings.  
Important:  
3
Press 1 to select SET. (To clear a  
♦To use this function, you must  
subscribe to a caller identification  
service from your telephone  
company.  
previously programmed area code,  
press 2 and go to Step 7.)  
1
♦Your fax may not be compatible  
with some caller identification  
services.  
ENTER AREA CODE  
.1 Press these keys:  
4
5
Enter the three digits of your area  
code.  
FUNCTION  
4
4
2
5
(Example)  
Press 4  
times  
CALLER-ID  
Press the START/MEMORY key to  
1=YES,2=NO  
store your area code.  
2
Press 1 to turn on Caller ID, or 2 to  
turn it off. (If you selected 2 (NO),  
START/MEMORY  
go to Step 7.)  
COVER SHEET  
YES  
NO  
1
2
or  
If you selected 1, the display will  
show:  
6
Press the STOP key to return to  
the date and time display.  
AREA CODE # MODE  
1=SET,2=CLEAR  
STOP  
83  
Caller ID  
How Caller ID operates  
OUT OF AREA The call was made  
from an area which  
When you receive a call, the name  
and phone number of the caller will  
alternately appear in the display,  
beginning just before the second ring.  
The information will continue to be  
displayed until the line is  
does not have a caller  
identification service,  
or the caller’s service  
is not compatible with  
that of your local  
phone company.  
disconnected.  
PRIVATE  
CALL  
Caller information was  
not provided by the  
telephone company at  
the caller’s request.  
Note: Some Caller ID services may  
not provide the name of the caller. In  
this case, only the phone number will  
appear.  
Display example  
Caller’s name  
Viewing the Caller ID list  
If you subscribe to a Caller ID service  
and have turned on the Caller ID  
function, your fax machine will keep  
information on the most recent 20  
calls and faxes you have received.  
You can view this information, which  
consists of the name and number of  
each caller, in the Caller ID List.  
DOE JOHN  
Caller’s number  
525-8693  
Display messages  
♦After you have received 20 calls,  
each new call will delete the oldest  
call.  
One of the following messages will  
appear while the fax rings if caller  
information is not available.  
Follow the steps below to view the  
Caller ID List in the display. If  
desired, you can immediately dial a  
number when it appears.  
NO SERVICE No caller information  
was received from  
your telephone  
company. Make sure  
that the telephone  
1
Press these keys:  
company has  
activated your service.  
HOLD/  
SEARCH  
2
CALLER-ID  
ERROR  
Noise on the  
telephone line  
prevented reception of  
caller information.  
REVIEWING CALLS  
84  
Caller ID  
To delete calls from the  
Caller ID list  
2
3
Press the * key to scroll through  
the list from the most recent call, or  
the # key to scroll through the list  
from the oldest call.  
If you want to delete a single call from  
the caller list, press the 0 key while  
the call appears in the display. If you  
want to delete all calls from the list,  
hold the 0 key down for at least 3  
seconds while you are viewing any  
number in the list.  
or  
If you want to dial one of the  
numbers in the list, scroll through  
the list until the number appears in  
the display.  
Priority Call  
If desired, you can set your fax to  
make a special ringing sound when  
you receive a call from a designated  
phone number. This lets you know  
immediately who is calling without  
having to look at the display.  
• If you want to send a fax, load the  
document and then press the  
START/MEMORY key.  
To use this function, enter the  
desired phone number by following  
the steps below (only one phone  
number can be entered).  
START/MEMORY  
• If you want to make a voice call,  
pick up the handset or press the  
SPEAKER key. Dialing will begin  
automatically. (If you pressed the  
SPEAKER key, pick up the handset  
when the other party answers.)  
1
2
Press these keys:  
FUNCTION  
3
PRIORITY CALL #  
Press 1 to enter a number, or 2 to  
clear a number. (If you pressed 2,  
go to Step 4.)  
4
Press the STOP key when you  
have finished viewing the list.  
STOP  
SET  
CLEAR  
1
2
or  
85  
Caller ID  
Blocking voice calls  
3
Enter the phone number, including  
With Caller ID turned on, you can use  
the Anti Junk Fax function described  
in Blocking Reception of Unwanted  
Faxes in this chapter (see page 93)  
to block voice calls as well as fax  
receptions (the Anti Junk Fax  
the area code, by pressing the  
number keys (max. of 20 digits).  
ABC  
DEF  
2
3
1
JKL  
MNO  
GHI  
function normally only blocks faxes).  
6
4
5
TUV  
PQRS  
WXYZ  
In this case, when a voice call or a  
fax transmission comes in from a  
number you have specified as a  
"Junk Number", your fax will break  
the connection as soon as it receives  
the calling phone number from the  
caller ID service (before the second  
ring).  
9
7
8
4
Press the START/MEMORY key  
and then the STOP key.  
To use this function, turn on the Anti  
Junk function and then enter the  
number in the Anti Junk Number List  
as explained in Blocking Reception of  
Unwanted Faxes in this chapter (see  
page 93).  
STOP  
START/MEMORY  
Note: This function cannot be used if  
you are using the Distinctive Ring  
function.  
86  
Distinctive Ring (Requires Subscription to Service)  
Distinctive Ring (Requires Subscription to Service)  
Important:  
♦To use distinctive ring, you must subscribe to a distinctive ring service from  
your local phone company.  
♦Distinctive ring is only available in FAX reception mode.  
♦Your fax machine may not be compatible with some distinctive ring  
services.  
Distinctive ring is a service offered by some local telephone companies whereby  
they assign an additional second number to your regular single line. The second  
number rings differently from your normal number.  
If you subscribe to a distinctive ring service, you can set the fax machine to  
automatically answer when your second number is called. This allows you to use the  
second number as an exclusive fax number.  
To have your fax automatically  
answer when your second number is  
called, follow the steps below:  
RING  
PATTERN 1  
RING  
PATTERN 2 long, and one short  
ring  
RING  
PATTERN 3 and one long ring  
STANDARD Your standard  
Two short rings  
One short, one  
1
2
1
2
Press these keys:  
Two short rings  
3
4
FUNCTION  
4
RING  
(normal) ring  
pattern  
Turn distinctive  
ring off  
Press 8  
DISTINCTIVE RING  
OFF  
SETTING  
5
times  
FAX SIGNAL RX  
Press a number from 1 to 3 to  
select the ring pattern below that  
matches your second number’s ring  
pattern. Or, press 4 to have your  
fax automatically answer your  
normal telephone number. Press 5  
to turn off the distinctive ring  
3
Press the STOP key to return to  
the date and time display.  
STOP  
function.  
87  
Distinctive Ring (Requires Subscription to Service)  
4
Set the reception mode to FAX.  
RECEPTION  
MODE  
FAX  
TAD  
TEL  
Important:  
Distinctive ring will only work in  
FAX mode. You must set the  
reception mode of your fax  
machine to FAX.  
♦When your designated fax number  
is dialed, your fax will automatically  
answer and begin reception after  
two rings. Other devices on the  
same line will also ring until your  
fax answers. If one of your other  
numbers is dialed, the fax will ring;  
however, it will not answer.  
88  
Broadcasting  
Broadcasting  
This function allows you to send the same document to as many as 20 different  
locations with just one operation. First store the document in memory, then enter the  
numbers of the receiving machines. The document will be transmitted to each  
location.  
♦You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the  
receiving machines.  
1
Load the document(s).  
4
Press the START/MEMORY key.  
START/MEMORY  
• Set the resolution and/or contrast if  
desired.  
RESOLUTION  
READY TO SEND  
2
3
Press the START/MEMORY key  
and then 2.  
5
Press the START/MEMORY key.  
Transmission will begin.  
2
START/MEMORY  
Dial the receiving machines  
START/MEMORY  
(maximum of 20) using one or both  
of the following methods:  
• A Transaction Report is  
automatically printed out after  
Broadcasting is completed. Check  
the "Note" column of the report to  
see if any of the locations are  
marked "Busy" or have a  
communication error code. If so,  
send the document to those  
locations again.  
• Enter one or more Speed Dial  
numbers by pressing the number  
keys.  
2
2
• Press one or more Rapid Keys.  
01  
02  
03  
89  
Cover Sheet  
Cover Sheet  
You can have the fax generate a cover sheet and send it as the last page of each of  
your fax transmissions.  
You can select a  
message.  
For the recipient's  
name to appear, you  
must dial using a Speed  
Dial or Rapid Key  
number with the name  
programmed.  
Your name and  
number must be  
programmed as  
explained on page 20.  
Follow the steps below to turn on the  
cover sheet function. Once the cover  
sheet function is turned on, cover  
sheets will be included with all  
tranmissions until you turn it off.  
2
3
Press 1 (YES) to turn on the cover  
sheet function, or 2 (NO) to turn it  
off.  
YES  
NO  
1
2
1
Press these keys:  
or  
FUNCTION  
4
AUTO PRINT OUT  
Press3  
times  
COVER SHEET  
Press the STOP key to return to  
the date and time display.  
STOP  
90  
Cover Sheet  
Selecting a header message  
(optional)  
3
Select a message by entering a  
number from 1 to 4:  
When the cover sheet function is  
turned on, you can also select a  
message which will appear as a  
header at the top of the cover sheet.  
Note that the message selection is  
only effective for one transmission.  
1: URGENT  
2: IMPORTANT  
3: CONFIDENTIAL  
4: PLS. DISTRIBUTE  
1
1
Load the document(s).  
(Example)  
• The document must be loaded  
before a message can be selected.  
4
Dial the receiving machine and  
transmit the document.  
• The cover sheet function must be  
turned on.  
Note:  
To cancel a cover sheet header  
setting, press the STOP key or  
remove the document from the  
feeder.  
2
Press these keys:  
FUNCTION  
5
COVER SHEET HEAD  
91  
Batch Page Numbering  
Batch Page Numbering  
You can change the page numbering of the transmitted document from simple  
numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and  
the total number of pages being sent are added after each page number (for  
example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing  
pages.  
1
Load the document(s).  
4
Dial the receiving machine and  
transmit the document.  
• The document must be loaded  
before batch page numbering can  
be set.  
Comments:  
♦If you need to cancel a batch  
number entry, remove the  
document from the feeder or press  
the STOP key.  
♦If the number of pages actually  
transmitted does not coincide with  
the batch number entered, the  
alarm will sound and PAGE  
COUNT ERROR will appear in the  
display. PAGE E. will also appear  
in the NOTE column of the  
2
3
Press these keys:  
FUNCTION  
Transaction Report if it has been  
set to print out.  
PAGE COUNTER SET  
Enter the total number of pages  
("01" to "99") by pressing the  
number keys.  
0
8
Example:  
Eight pages  
• If you are sending a cover sheet,  
do not include it in the total  
number of pages (the number will  
be adjusted automatically).  
92  
Blocking Reception of Unwanted Faxes  
Blocking Reception of Unwanted Faxes  
The Anti Junk Fax function allows you to block reception of faxes from parties which  
you specify. This saves paper by not printing out unwanted "junk" faxes.  
To use this function, follow the steps below to turn it on, and then enter the fax  
numbers from which you do not want to receive faxes as indicated in the procedure  
that follows.  
Entering Anti Junk numbers  
1
Press these keys:  
Enter (or clear) a number in the Anti  
Junk List as shown below. Up to five  
numbers can be entered.  
FUNCTION  
4
♦To clear a number from the Anti  
Junk Number List, you need to  
know the 1-digit number which  
identifies it. If you have forgotten  
this number, print out the Anti Junk  
Number List as explained on page  
104.  
Press 6  
times  
JUNK # CHECK  
2
3
Press 1 to turn on the Anti Junk  
function, or 2 to turn it off.  
1
2
Press these keys:  
YES  
NO  
FUNCTION  
1
2
or  
3
Press  
twice  
STORE JUNK #  
Press the STOP key to return to the  
date and time display.  
STOP  
Press 1 to enter a number in the  
Anti Junk Number List, or 2 to clear  
a number from the list.  
SET  
CLEAR  
1
2
or  
93  
Blocking Reception of Unwanted Faxes  
3
Entering: Enter a 1-digit number  
from 1 to 5 with the numeric keys.  
This number identifies the fax  
number that you will enter in the  
next step.  
1
(Example)  
Clearing: Enter the 1-digit number  
that identifies the fax number you  
want to clear, and go to Step 5.  
4
Enter the fax number.  
ABC  
DEF  
2
3
1
JKL  
MNO  
GHI  
6
4
5
TUV  
PQRS  
WXYZ  
9
7
8
5
6
Press the START/MEMORY key.  
START/MEMORY  
Return to Step 3 to enter (or clear)  
another fax number, or press the  
STOP key to return to the date and  
time display.  
STOP  
Step 3 or  
94  
Sending Documents From Memory  
Sending Documents From Memory  
With this function, the original document is scanned immediately, stored in memory,  
and then transmitted once the connection to the receiving machine is made. This is  
convenient when transmitting to places where the line is often busy, as it saves you  
from waiting to pick up the original document and frees the feeder for other  
operations. After transmission, the document will be cleared from memory.  
♦Only one memory transmission can be set at a time.  
♦The amount of memory currently occupied appears as a percentage in the display  
while the document is being scanned.  
1
Load the document(s).  
2
3
Press the START/MEMORY key  
and then 1.  
1
START/MEMORY  
ENTER STATION #  
Enter the number of the receiving  
machine using one of the following  
methods:  
READY TO SEND  
• Set the resolution and/or contrast if  
• Press a Rapid Key.  
desired.  
• Press the SPEED DIAL key and  
RESOLUTION  
enter a Speed Dial number.  
• Enter a full telephone number by  
pressing the number keys.  
01  
02  
03  
(Example)  
95  
Sending Documents From Memory  
4
Press the START/MEMORY key if  
you entered a Speed Dial number  
or a full number.  
START/MEMORY  
• The document will be scanned and  
stored in memory. Your fax will  
then dial the receiving machine and  
transmit the document (redialing  
will take place automatically if  
necessary).  
If the memory becomes full...  
If the memory becomes full while the  
document is being scanned,  
MEMORY IS FULL will appear in the  
display.  
• Press the START/MEMORY key if  
you want to transmit the pages  
which have been stored up to that  
point in memory. The remaining  
pages will be ejected from the  
feeder. After transmission, the  
memory will be cleared and you  
can transmit the remaining pages.  
You will also need to transmit the  
page which was being scanned  
when the memory filled up.  
• Press the STOP key if you want to  
cancel the entire transmission.  
96  
Polling (Requesting a Fax Transmission)  
Polling (Requesting a Fax Transmission)  
Polling allows you to call another fax machine and have it send a document  
(previously loaded in its feeder) to your machine without operator assistance. In  
other words, the receiving fax machine, not the transmitting fax machine, initiates  
the transmission.  
To use the polling function, you must first set Rapid Key 04/POLL for use as a  
polling key.  
♦When Rapid Key 04/POLL is set as a polling key, it cannot be used for Rapid Key  
dialing.  
Requesting transmission  
1
Press these keys:  
FUNCTION  
1
Dial the fax machine you want to  
4
poll using one of the following  
methods:  
Press 5  
times  
POLLING  
• Pick up the handset (or press the  
SPEAKER key) and press a Rapid  
key. Wait for the fax answerback  
tone.  
2
3
Press 1 to turn on the function, or 2  
to turn it off.  
• Pick up the handset (or press the  
SPEAKER key) and dial the full  
number. Wait for the fax  
YES  
NO  
1
2
or  
answerback tone.  
• Press the SPEED DIAL key and  
enter a 2-digit Speed Dial number.  
Press the STOP key to return to  
the date and time display.  
STOP  
• Enter the full number using the  
numeric keys.  
ABC  
DEF  
2
3
1
JKL  
MNO  
GHI  
6
4
5
TUV  
PQRS  
WXYZ  
9
7
8
(Example)  
97  
Polling (Requesting a Fax Transmission)  
To use Polling Security, follow the  
steps below to turn the function on,  
and then enter permitted numbers as  
shown on the following page.  
2
Press Rapid Key 04/POLL.  
• If you used the handset, replace it  
when POLLING appears in the  
display. Reception will begin.  
1
Press these keys:  
04/POLL  
FUNCTION  
3
Press 3  
times  
SECURITY SELECT  
Being polled (polling  
standby)  
2
3
Press 1 to turn polling security on,  
To let another fax machine poll your  
fax, press the RECEPTION MODE  
key to set the reception mode to FAX  
and load the document(s).  
or 2 to turn it off.  
ON  
OFF  
1
2
or  
Transmission will take place when  
the other fax machine calls your  
machine and activates polling.  
Automatic reception is possible while  
your fax is on polling standby.  
Press the START/MEMORY key  
and then the STOP key.  
Polling security  
STOP  
Polling Security allows you to prevent  
unauthorized polling of your machine.  
When this function is turned on,  
polling will only take place when the  
fax number of the polling fax machine  
has been entered in your machine's  
list of permitted fax numbers (called  
"passcode numbers"). The number of  
the polling fax must also be correctly  
programmed into itself for  
START/MEMORY  
identification.  
98  
Polling (Requesting a Fax Transmission)  
Storing and clearing fax  
numbers for polling  
permission  
4
Enter the fax number.  
ABC  
DEF  
2
3
1
JKL  
MNO  
GHI  
You can store up to 10 fax numbers  
in your machine's list of permitted  
numbers.  
6
4
5
TUV  
PQRS  
WXYZ  
9
7
8
1
Press these keys:  
FUNCTION  
5
6
Press the START/MEMORY key.  
3
Press 4  
times  
START/MEMORY  
PASSCODE # MODE  
Return to Step 3 to enter (or clear)  
2
3
Press 1 to store a number, or 2 to  
another number, or press STOP to  
return to the date and time display.  
clear a number.  
SET  
CLEAR  
STOP  
1
2
or  
Step 3 or  
Storing: Enter a 2-digit number  
from 01 to 10. This number  
identifies the fax number you will  
store in the next step.  
Clearing: Enter the number which  
identifies the fax number you want  
to clear, and go to Step 5.  
0
1
(Example)  
99  
Timer Operations  
Timer Operations  
The Timer function allows you to set a transmission and/or polling operation to be  
performed automatically at a time you specify. One transmission operation and one  
polling operation can be set at any one time, and the times they will be performed  
can be specified up to 24 hours in advance.  
♦You can use this function to take advantage of lower off-peak telephone rates  
without having to be there when the operation is performed.  
Note: Only a Speed Dial number can be used to dial the receiving machine.  
Setting a timer operation  
5
Press the * key to select A.M. or  
the # key to select P.M.  
1
Press these keys:  
A.M.  
P.M.  
FUNCTION  
or  
1
TIMER MODE  
6
7
Press the START/MEMORY key.  
2
Press # to set a transmission  
operation (SEND MODE), or * to  
set a polling operation (POLLING  
MODE).  
START/MEMORY  
POLLING  
SEND  
Enter the Speed Dial number of the  
receiving fax machine.  
or  
• If this is a polling operation, go to  
Step 10.  
3
4
Press 1 to select SET.  
0
5
1
(Example)  
Enter the time at which you want  
the operation to take place (2 digits  
for the hour and 2 digits for the  
minute).  
8
Press the START/MEMORY key.  
0
9
2
5
START/MEMORY  
Example: 9:25  
100  
Timer Operations  
9
Adjust the resolution and/or  
2
Press # to cancel a transmission  
contrast if desired (skip to the next  
step if you don't want to change  
settings).  
operation, or * to cancel a polling  
operation.  
POLLING  
or  
SEND  
RESOLUTION  
10 Press the START/MEMORY key  
and then the STOP key. If this is a  
transmission operation, load the  
document in the feeder sometime  
before the specified time of  
transmission.  
3
4
Press 2 to select CLEAR.  
2
STOP  
Press the START/MEMORY key  
START/MEMORY  
and then the STOP key.  
STOP  
To cancel a timer operation  
START/MEMORY  
If you need to cancel a timer  
operation after it has been set, follow  
the steps below.  
1
Press these keys:  
FUNCTION  
1
TIMER MODE  
101  
9. Printing Lists  
You can print lists showing settings and information entered in the fax machine. You  
can also print out reports on recent activity and individual operations after they are  
completed. The lists and reports are described on the following pages.  
To print a list, follow the steps below.  
Activity Report  
1
Press the FUNCTION key and 2.  
This report shows information on  
your most recently performed send  
and receive operations (a combined  
maximum of 30 operations can  
appear). The report is divided into  
two parts: the TRANSMISSIONS  
ACTIVITY REPORT, which shows  
information on transmissions, and the  
RECEPTIONS ACTIVITY REPORT,  
which shows information on  
FUNCTION  
2
LISTING MODE  
2
3
Press the * key or the # key until  
the desired list appears in the  
display.  
receptions.  
♦All information is erased after a  
report is printed out. If automatic  
print-out is turned off and the report  
is not printed manually for 30  
operations, the information on the  
oldest operation will be overwritten  
each time a new operation is  
performed.  
or  
Press the START/MEMORY key to  
print the list.  
START/MEMORY  
102  
Printing Lists  
Explanation of headings  
SENDER/  
RECEIVER  
The name or fax number of the other machine involved in  
the transaction. If that machine does not have an ID  
function, the communication mode will appear (for  
example, "G3").  
START  
The time at which transmission/reception started.  
Total time taken for transmission/reception.  
Number of pages transmitted/received.  
TX/RX TIME  
PAGES  
NOTE  
(One of the following notes will appear under NOTE in the  
report to indicate whether the transaction was successful,  
and if not, the reason for the failure.)  
OK - Transmission/reception was successful.  
P.FAIL - A power failure prevented the transaction.  
JAM - The printing paper or document jammed,  
preventing the transaction.  
NO PAPER - You ran out of paper during reception.  
BUSY - The fax was not sent because the line was busy.  
COM.E-0 to COM.E-7 - A telephone line error prevented  
the transaction. See Line Error on page 109.  
CANCEL - The transaction was cancelled because the  
STOP key was pressed, no document was in the feeder,  
or the other machine requested transmission using a  
function which your fax machine does not have. If you  
were attempting to fax, make sure a document is in the  
feeder. If you were receiving, contact the faxing party to  
see how they are trying to send to you.  
103  
Printing Lists  
If desired, you can set the Activity  
Report to automatically print out  
whenever information on 30  
operations has accumulated. (A  
report can still be printed on demand  
at any time.) Follow the steps below:  
Passcode List  
This list shows settings made for  
polling security, your name and fax/  
telephone number as entered in the  
machine, a sample of the header  
printed at the top of every page you  
transmit (HEADER PRINT), and  
settings related to OpenLCR.  
1
Press these keys:  
FUNCTION  
4
Option Setting List  
This list shows the current status of  
the option settings.  
Press  
twice  
AUTO PRINT OUT  
Anti Junk Number List  
2
3
Press 1 to turn on automatic print-  
This list shows the numbers that are  
blocked by the Anti Junk function.  
out, or 2 to turn it off.  
YES  
NO  
TAD Program List  
1
2
or  
This list shows the settings and  
codes programmed for the answering  
machine.  
Press the STOP key to return to  
the date and time display.  
STOP  
Message List  
This list shows information about the  
messages currently recorded in the  
answering machine, including the  
date and time of recording, the  
length, and the type (ICM, memo, or  
2-way).  
Timer List  
This list shows the timer operations  
that are currently set.  
Caller ID List  
Telephone Number List  
This list shows information about  
your 20 most recent calls. (This list is  
only available if you are using the  
Caller ID function.)  
This list shows the fax numbers that  
have been programmed for  
automatic dialing.  
104  
Printing Lists  
Print Setup List  
2
Press a number from 1 to 5 to  
select the condition for printing.  
This list shows the current status of  
the printing settings accessed by  
pressing the FUNCTION key and the  
6 key.  
ALWAYS  
PRINT  
A report will be  
printed after each  
transmission,  
1
Transaction Report  
reception, or error.  
This report is printed out  
2
3
ERR/TIMER/ A report will be  
automatically after an operation is  
completed to allow you to check the  
result. Your fax machine is set at the  
factory to print out the report only  
when an error occurs.  
MEM  
printed after an  
error, timer  
operation, or  
memory operation.  
A report will be  
printed after each  
transmission.  
SEND  
ONLY  
♦The same headings appear in the  
Transaction Report as in the  
Activity Report. See page 103 for  
an explanation of the headings.  
A report will never  
be printed.  
NEVER  
PRINT  
4
5
♦The Transaction report cannot be  
printed on demand.  
A report will be  
printed only when  
an error occurs.  
ERROR  
ONLY  
If desired, you can change the  
condition under which a report is  
printed out. Follow the steps below.  
1
Press these keys:  
3
Press the STOP key to return to  
the date and time display.  
STOP  
FUNCTION  
4
Press  
TRANSACTION LIST  
7 times  
105  
10. Maintenance  
Print head  
3
Open the operation panel (grasp  
Clean the print head frequently to  
assure optimum printing  
performance.  
the finger hold and pull up), and  
then pull the release on the right  
side of the machine forward to  
open the print compartment cover.  
1
2
Unplug the power cord.  
Pull the paper release plate  
forward and remove the paper.  
4
Take the imaging film cartridge out  
of the print compartment and place  
it on a sheet of paper.  
106  
Maintenance  
5
Wipe the print head and roller with  
denatured alcohol.  
7
Close the print compartment cover  
(press down on both sides to make  
sure it clicks into place), and then  
close the operation panel.  
Roller  
Print head  
Caution!  
♦Do not use benzene or thinner.  
Avoid touching the print head with  
hard objects.  
♦The print head may be hot if your  
fax machine has just received a  
large number of documents. If this  
is the case, allow the print head to  
cool prior to cleaning.  
6
Place the imaging film cartridge  
back in the print compartment.  
107  
Maintenance  
♦Make sure that all dirt and stains  
(such as correcting fluid) are  
removed, as dirts and stains will  
cause vertical lines on transmitted  
images and copies.  
8
Pull the paper release plate toward  
you, reinsert the paper in the paper  
tray, and then push the paper  
release plate back down.  
♦Adhesive cellophane tape is useful  
for removal of debris from the  
rollers.  
Document  
rollers  
Scanning glass  
Caution!  
♦When wiping, take care not to  
damage any of the protruding parts  
on the underside of the operation  
panel.  
If SET PAPER & PRESS START  
KEY appears in the display, make  
sure the paper is inserted correctly  
and then press the START/  
MEMORY key.  
The housing  
Wipe the external parts and surface  
of the machine with a dry cloth.  
Scanning glass and rollers  
Clean the scanning glass and rollers  
frequently to ensure the quality of  
transmitted images and copies. Open  
the operation panel (grasp the finger  
hold and pull up), and wipe the  
scanning glass and rollers with a soft  
cloth.  
Caution!  
♦Do not use benzene or thinner.  
These solvents may damage or  
discolor the machine.  
108  
11. Troubleshooting  
Problems and Solutions  
If you have any problems with your fax, first refer to the following troubleshooting  
guide. If you cannot solve the problem, call Sharp's Customer Assistance Center at  
1-800-BE SHARP.  
Line error  
Problem  
Solution  
LINE ERROR appears in  
the display.  
Try the transaction again. If the error persists, check the  
following:  
• Check the connection. The cord from the TEL. LINE  
jack to the wall jack should be no longer than six feet.  
• Make sure there are no modem devices sharing the  
same telephone line.  
• Check with the other party to make sure their fax  
machine is functioning properly.  
• Have your telephone line checked for line noise.  
• Try connecting the fax machine to a different  
telephone line.  
• If the problem still occurs, your fax machine may need  
service.  
109  
Problems and Solutions  
Dialing and transmission problems  
Problem  
Solution  
No dial tone when you pick • Make sure the handset cord is connected to the  
up the handset or press the  
correct jack. See Connecting the handset on page 10.  
SPEAKER key.  
Dialing is not possible.  
• Make sure the power cord is properly plugged into a  
power outlet.  
• Make sure that the telephone line is properly  
connected to both the TEL. LINE jack and the wall  
jack.  
• Make sure that the fax machine is set to the correct  
dialing mode for your telephone line. See Connecting  
the telephone line cord on page 11.  
The power is on, but no  
transmission takes place.  
• Make sure that the receiving machine has paper.  
• Make sure that the telephone line cord is plugged into  
the TEL. LINE jack, and not the TEL. SET jack.  
• If the receiving machine is in manual mode with no  
attendant, reception will not be possible.  
• Check the display for error messages.  
• Pick up the handset and check for a dial tone.  
Nothing is printed at the  
receiving end.  
• Make sure that the document for transmission is  
placed face down in the feeder.  
A distorted image is  
received at the other end.  
• Noise on the telephone line may cause distortion. Try  
sending the document again.  
• Make a copy of the document on your fax machine. If  
the copy is also distorted, your fax machine may need  
service.  
110  
Problems and Solutions  
Reception and copying problems  
Problem  
Solution  
The fax machine doesn't  
receive documents  
automatically.  
• Make sure that the reception mode is set to FAX. If  
you subscribe to a distinctive ring service, make sure  
that the Distinctive Ring function is set to the correct  
ring pattern. If you do not subscribe to a distinctive  
ring service, make sure that Distinctive Ring is set to  
OFF SETTING. (See Distinctive Ring on page 87.)  
The power is on, but no  
reception takes place.  
• Make sure that the telephone line cord is plugged into  
the TEL. LINE jack, and not the TEL. SET jack.  
The printing paper comes  
out blank when you try to  
receive a document.  
• Make sure that the document is loaded properly in the  
feeder of the transmitting machine. Make a copy or  
print a report to confirm the printing ability of your  
machine.  
General print quality is  
poor.  
• It is important to select a paper that is appropriate for  
the thermal transfer printer in your fax. We  
recommend using laser quality paper that has a very  
smooth finish. Copier paper will work, but it  
sometimes tends to yield a lighter print quality.  
The received document is • Ask the other party to send higher contrast  
faint.  
documents. If the contrast is still too low, your fax  
machine may need service. Make a copy or print a  
report to check your machine’s printing ability.  
Received images are  
distorted.  
• Noise on the telephone line may cause distortion.  
Have the other party try sending the document again.  
• The print head may be dirty. See Print head on page  
106.  
• Make a copy or print a report on your fax machine. If  
the copy or report is also distorted, your fax machine  
may need service.  
111  
Problems and Solutions  
A received document or  
copy prints out in strips.  
• Make sure the operation panel and the printer  
compartment cover under the operation panel are  
completely closed (press down on both sides of each).  
(To close the printer compartment cover, grasp the  
top of the operation panel and pull to open it, and then  
press down on both sides of the printer compartment  
cover.)  
The quality of copies is  
poor and/or black spots  
appear.  
• Any dirt or material on the scanning glass will cause  
spots to appear on copies and transmitted faxes.  
Clean the scanning glass as explained on page 108.  
Reception/copying is  
interrupted.  
• If reception or copying takes place continuously for a  
long time, the print head may overheat. Turn off the  
power and let it cool down.  
112  
Problems and Solutions  
General problems  
Problem  
Solution  
Information cannot be  
programmed in the fax.  
• Make sure the fax is plugged in and the imaging film  
and paper have been loaded. (Programming is not  
possible if the imaging film and printing paper have  
not been loaded.) See Loading the Imaging Film and  
Loading Printing Paper in Chapter 1.  
Nothing appears in the  
display.  
• Make sure the power cord is properly plugged into a  
power outlet.  
• Connect another electrical appliance to the outlet to  
see if it has power.  
The machine does not  
respond when you press  
any of its keys.  
• If a beep sound is not made when you press the keys,  
unplug the power cord and then plug it in again  
several seconds later.  
Automatic document  
feeding does not work for  
• Check the size and weight of the document (see  
Transmittable Documents on page 55).  
transmission or copying.  
Voice calls taken on an  
extension phone are  
interrupted by the fax.  
• The fax may interrupt during a voice call if the  
reception mode is set to TAD To prevent interruption  
on a tone dial extension phone, press any three keys  
on the extension phone after answering. (Note: Do not  
enter the code to activate fax reception.)  
No reception occurs when • Make sure you have not run out of paper.  
polling is attempted.  
• Make sure the transmitting machine is set to answer  
automatically.  
• If the transmitting machine has polling security, make  
sure that your fax number has been entered both in  
your machine and in the transmitting machine.  
113  
Messages and Signals  
Messages and Signals  
Display messages  
Note: If you have turned on the Caller ID function, see Caller ID in Chapter 8 for  
display messages related to Caller ID.  
CHECK PAPER SIZE  
COVER OPEN  
The paper size setting is incorrect. Change the paper  
size setting as explained on page 18.  
The print compartment cover (under the operation panel)  
is open. Open the operation panel (grasp the top and  
pull toward you), and then press down firmly on both  
sides of the print compartment cover to close it.  
DOCUMENT JAMMED  
FAX RX IN MEMORY  
The original document is jammed. See the following  
section, Clearing Paper Jams.  
A fax has been received in memory because the imaging  
film needs replacement, you have run out of printing  
paper, or the paper is jammed. The fax will print out  
automatically when the problem is fixed.  
FILM END  
The imaging film may need replacement. Check the film  
and replace if necessary.  
FUNCTION MODE  
HOLD  
The FUNCTION key has been pressed.  
The HOLD/SEARCH key has been pressed to put the  
other party on hold during a phone conversation. Press  
the HOLD/SEARCH again to take the other party off  
hold.  
LCR DOWNLOADING  
DOWNLOAD ERROR  
The fax machine has called OpenLCR and is receiving  
carrier rate data. This message only appears if you have  
registered with OpenLCR.  
The fax machine was unable to download rate data from  
OpenLCR. Try downloading the data manually as  
explained in Downloading (receiving) the rate data  
manually on page 29.  
LINE ERROR  
Transmission or reception was not successful. Press the  
STOP key to clear the message and then try again. If the  
error persists, see Line Error on page 109.  
114  
Messages and Signals  
MEMORY IS FULL  
The memory is full. This may occur during fax reception  
if too much data is received before the pages can be  
printed out. If faxes have been received to memory  
because printing is not possible (an additional message  
will indicate the problem), resolve the problem so that  
printing can continue (see Substitute Reception to  
Memory on page 78). If you are attempting to transmit  
from memory, see If the memory becomes full on page  
96.  
MEMORY PRINTING  
NO DATA  
The fax is preparing to or printing out a document from  
memory.  
This appears if you attempt to search for an automatic  
dialing number when none have been stored.  
NO SERVICE  
NO # STORED  
This appears if you haven’t registered with OpenLCR  
and press the FUNCTION key and 7.  
You have tried to dial or clear a Rapid Key or Speed Dial  
number that hasn’t been programmed (a full number  
hasn’t been assigned to it).  
OFF HOOK  
This appears if you forgot to replace the handset after  
using it to dial and send a fax. Replace the handset or  
press the STOP key to clear the message.  
ON HOOK DIAL  
OUT OF PAPER  
The SPEAKER key has been pressed and the fax  
machine is waiting for you to dial.  
You are out of printing paper (or the paper release plate  
is open). Load paper as explained in Loading Printing  
Paper on page 17.  
OVER HEAT  
The print head has overheated. Operation can be  
continued after it cools.  
PAPER JAMMED  
READY TO SEND  
The printing paper is jammed. See the following section,  
Clearing Paper Jams.  
A document has been loaded and the fax machine is  
waiting for you to begin faxing or copying.  
115  
Messages and Signals  
RECALLING  
This appears if you attempt to send a fax by automatic  
dialing and the line is busy or the receiving fax machine  
does not answer. Your fax machine will automatically  
reattempt the call. (See page 69.)  
SEARCH DIAL  
The HOLD/SEARCH key has been pressed. Press # or  
* to search for an automatic dialing number, or press  
the STOP key to return to the date and time display.  
(See Searching for an auto-dial number on page 67.)  
SET PAPER &  
PRESS START KEY  
(alternating messages)  
Check the printing paper. If the tray is empty, add paper  
and then press the START/MEMORY key. If there is  
paper in the tray, make sure it is inserted correctly and  
then press the START/MEMORY key.  
T.A.D. TRANSFER  
TOTAL PAGE(S) 01  
The answering machine's transfer function has been  
turned on as explained in Transfer Function in Chapter 3  
(see page 45).  
Number of pages transmitted, received, or copied.  
Audible signals  
Continuous tone  
3 seconds  
Indicates the end of transmission,  
reception, or copying.  
Intermittent tone  
(3 beeps)  
5 seconds  
(1 second on, 1  
second off)  
Indicates incomplete transmission,  
reception, or copying.  
Rapid intermittent  
tone  
35 seconds  
(0.7 seconds on, 0.3  
seconds off)  
Indicates that the handset is off hook.  
116  
Clearing Paper Jams  
Clearing Paper Jams  
Clearing a jammed document  
3
Close the operation panel, making  
sure it clicks into place.  
If the original document doesn’t feed  
properly during transmission or  
copying, or DOCUMENT JAMMED  
appears in the display, first try  
pressing the START/MEMORY key. If  
the document doesn't feed out, open  
the operation panel and remove it.  
Important:  
Do not try to remove a document  
without opening the operation panel.  
This may damage the feeder  
mechanism.  
Clearing jammed printing  
paper  
1
Open the operation panel by  
grasping the finger hold and pulling  
up.  
1
Pull the paper release plate  
forward and remove the paper.  
2
Remove the document.  
117  
Clearing Paper Jams  
2
Open the operation panel (grasp  
4
Close the print compartment cover  
the finger hold and pull up), and  
then pull the release on the right  
side of the machine forward to  
open the print compartment cover.  
(press down on both sides to make  
sure it clicks into place), and then  
close the operation panel.  
3
Gently pull the jammed paper out of  
the machine, making sure no torn  
pieces of paper remain in the print  
compartment or rollers.  
118  
Clearing Paper Jams  
5
Pull the paper release plate toward  
you, reinsert the paper in the paper  
tray, and then push the paper  
release plate back down.  
If SET PAPER & PRESS START  
KEY appears in the display, make  
sure the paper is inserted correctly  
and then press the START/  
MEMORY key.  
119  
Ordering Parts  
Ordering Parts  
To order parts, contact the parts distribution center located nearest  
you. When ordering a part, use the part order number shown below.  
Operation manual  
Rapid Key labels  
Handset cord  
TINSE4176XHTZ  
TLABH480AXHZA  
QCNW-289ASCOW  
QCNW-290ASCZZ  
DUNTK464BXHLW  
PHOP-2102XHZZ  
CPLTP3002XHB1  
Telephone line cord  
Handset  
Original document support  
Imaging film cartridge  
Gears  
NGERH2455XHZZ (large gear)  
NGERH2456XHZA  
Part distribution centers  
Panson Electronics  
I-80 and New Maple Ave.  
Pine Brook, NJ 07058  
Tel: 1-800-255-5229  
Fax: 1-800-332-3922  
Tritronics, Inc.  
1306 Continental Drive  
Abingdon, MD 21009  
Tel: 1-800-638-3328  
Fax: 1-800-888-FAXD  
Tritronics, Inc.  
Tel:1-800-365-8030  
1015 NW 52nd Street  
Ft. Lauderdale, FL 33309  
Fax: 1-800-999-FAXD  
Fox International, Ltd.  
23600 Aurora Road  
Tel: 1-800-321-6993  
Fax: 1-800-445-7991  
Bedford Heights, OH 44146  
Andrews Electronics  
25158 Avenue Stanford  
Santa Clarita, CA 91355  
Tel: 1-800-274-4666  
Fax: 1-805-295-5126  
Sharp Accessories and  
Supply Center  
Tel: 1-800-642-2122  
2130 Townline Road  
Peoria, IL 61615  
120  
FCC Regulatory Information  
FCC Regulatory Information  
This equipment complies with FCC rules, Part 68. On this equipment is a label  
that contains, among other information, the FCC Registration Number and  
Ringer Equivalence Number (REN) for this equipment. If requested, this  
information must be provided to your telephone company.  
An FCC compliant telephone cord and modular plug is provided with this  
equipment. This equipment is designed to be connected to the telephone  
network or premises wiring using a compatible modular jack which is Part 68  
compliant. This equipment connects to the telephone network through a  
standard USOC RJ-11C network interface jack.  
The REN is used to determine the quantity of devices which may be  
connected to your telephone line and still have all of those devices ring when  
your number is called. Too many devices on one line may result in the devices  
not ringing in response to an incoming call. In most, but not all, areas as the  
sum of the RENs of all devices should not exceed five (5.0). To be certain of  
the number of devices that may be connected to your line, as determined by  
the total REN, contact your local telephone company.  
If this equipment causes harm to the telephone network, your telephone  
company may disconnect your service temporarily. If possible, they will notify  
you in advance. If advance notice is not practical, you will be notified as soon  
as possible. You will also be advised of your right to file a complaint with the  
FCC.  
Your telephone company may make changes in its facilities, equipment,  
operations, or procedures that could affect the operation of your equipment. If  
this happens, the telephone company will provide advance notice in order for  
you to make necessary modifications to maintain uninterrupted service. If the  
equipment is causing harm to the telephone network, your telephone  
company may ask you to disconnect the equipment until the problem  
resolved.  
If you have any questions or problems which cannot be solved by reading this  
manual, please contact Sharp’s Customer Assistance Center. The number is  
1-800-BE SHARP.  
This equipment may not be used on coin service provided by the telephone  
company. Connection to party lines is subject to state tariffs. Contact your  
state’s public utility commission, public service commission, or corporation  
commission for more information.  
This equipment is hearing-aid compatible.  
When programming and/or making test calls to emergency numbers:  
♦ Remain on the line and briefly explain to the dispatcher the reason for the  
call.  
♦ Perform such activities in the off-peak hours, such as early morning or late  
evening.  
121  
Quick Reference Guide  
Entering Your Name and  
Number  
Setting the Date and Time  
FUNCTION  
1. Press:  
3
FUNCTION  
1. Press:  
3
Display shows:  
DATE & TIME SET  
Display shows:  
OWN NUMBER SET  
2. Press:  
START/MEMORY  
2. Press:  
3. Enter two digits for the month (01 to 12).  
4. Enter two digits for the day (01 to 31).  
5. Enter four digits for the year (Ex: 2001)  
START/MEMORY  
3. Enter your fax number (max. of 20 digits)  
by pressing the number keys.  
• To insert a space between digits, press  
6. Enter two digits for the hour (01 to 12)  
and two digits for the minute (00 to 59).  
the # key.  
• If you make a mistake, press the SPEED  
DIAL key to backspace and clear the mis-  
take.  
7. Press * for A.M. or # for P.M.  
STOP  
8. When finished, press:  
START/MEMORY  
4. Press:  
START/MEMORY  
Storing and Clearing Auto  
Dial Numbers  
5. Enter your name by pressing the appro-  
priate number keys as shown below.  
• To enter two letters in succession that  
require the same key, press the  
SPEAKER key after entering the first let-  
ter.  
FUNCTION  
1. Press:  
3
Display shows:  
FAX/TEL # MODE  
SPACE =  
J =  
T =  
A =  
B =  
C =  
K =  
U =  
L =  
M =  
N =  
V =  
W =  
X =  
Y =  
Z =  
2. Press 1 to store a number or 2 to clear a  
number.  
D =  
E =  
F =  
G =  
H =  
I =  
O =  
P =  
Q =  
R =  
S =  
3. Enter a 2-digit Speed Dial number (from  
01 to 04 for Rapid Key Dialing, or 05 to 44  
for Speed Dialing). (If you are clearing a  
number, go to Step 7.)  
SPEAKER  
=
move  
move  
HOLD/  
SEARCH  
=
4. Enter the full fax/telephone number.  
5. Press:  
• To change case, press the REDIAL key.  
Press # or * to scroll through symbols  
START/MEMORY  
and special characters.  
6. Enter the name of the location by press-  
ing number keys. (Refer to the letter entry  
table in Entering Your Name and Num-  
STOP  
6. When finished, press:  
START/MEMORY  
ber.)  
STOP  
7. Press:  
START/MEMORY  
122  
Quick Reference Guide  
FAX mode: The fax machine automatically  
answers on four rings and receives the  
incoming document.  
Sending Faxes  
Place your document  
(up to 10 pages) face  
down in the document  
feeder.  
TEL mode:  
Beep  
STA/MEMORY  
Normal Dialing  
RECEIVING  
SPEAKER  
1. Lift the handset or press  
2. Dial the fax number.  
TAD mode: Select this mode when you go  
out to receive both voice messages and  
faxes.  
3. Wait for the reception tone (if a person  
answers, ask them to press their Start  
key).  
4. Press:  
Recording an Outgoing  
Message  
START/MEMORY  
Rapid Key Dialing  
FUNCTION  
1. Press:  
0
Press the appropriate Rapid Key.  
Transmission will begin automatically.  
OGM RECORDING  
Display shows:  
2. Press:  
Speed Dialing  
START/MEMORY  
SPEED  
DIAL  
1. Press:  
3. Press 1 (GENERAL) to record an outgo-  
ing message for the answering machine.  
Press 2 (TRANSFER) to record an outgo-  
ing message for the Transfer function.  
2. Enter the 2-digit Speed Dial number.  
3. Press:  
4. Pick up the handset, press the START/  
MEMORY key, and speak into the hand-  
set to record your message.  
START/MEMORY  
Receiving Faxes  
5. When finished, press the STOP key or  
replace the handset.  
Press the RECEPTION MODE key until the  
arrow in the display points to the desired  
STOP  
STOP  
reception mode.  
6. Press:  
TEL FAX  
FEB  
FEB  
1
1
10:30  
10:30  
TAD  
RECEPTION  
MODE  
TEL FAX  
TAD  
TEL FAX  
TAD  
FEB  
1
10:30  
123  
Guía de referencia rápida  
Introducción de su nombre y  
número  
Ajuste de la fecha y hora  
FUNCTION  
3
1. Pulse:  
El visor muestra:  
DATE & TIME SET  
FUNCTION  
1. Pulse:  
3
El visor muestra:  
2. Pulse:  
OWN NUMBER SET  
2. Pulse:  
START/MEMORY  
3. Introduzca dos dígitos para el mes  
(01 hasta 12).  
START/MEMORY  
3. Introduzca su número de telefax (20 dígitos  
como máx.) mediante pulsación de las  
teclas numéricas.  
4. Introduzca dos dígitos para el día  
(01 hasta 31).  
5. Introduzca cuatro dígitos para el año  
(Ej.: 2001).  
• Pulse la tecla # para introducir un espacio  
libre.  
6. Introduzca dos dígitos para la hora  
(01 hasta 12) y dos dígitos para los minutos  
(00 hasta 59).  
• Si cometiera un error, pulse la tecla SPEED  
DIAL (marcación rápida) para volver un  
puesto y corregirlo.  
7. Pulse * para A.M. o # para P.M.  
STOP  
8. Una vez finalizado pulse:  
4. Pulse:  
START/MEMORY  
START/MEMORY  
Memorización y borrado de  
números de marcación  
5. Introduzca su nombre mediante pulsación  
de las teclas numéricas adecuadas como se  
muestra a continuación.  
automática  
FUNCTION  
3
• Para introducir dos letras sucesivas que  
requieran el mismo código, pulse la tecla  
SPEAKER (altavoz) después de introducir  
la primera letra.  
1. Pulse:  
El visor muestra:  
FAX/TEL # MODE  
2. Pulse 1 para guardar un número ó 2 para  
SPACE =  
J =  
T =  
U =  
borrarlo.  
A =  
B =  
C =  
K =  
3. Introduzca un número de marcación  
abreviada de dos dígitos (desde 01 hasta  
04 para marcación rápida o desde 05 hasta  
44 para marcación abreviada). (Vaya al  
paso 7 si está borrando un número)  
L =  
M =  
N =  
V =  
W =  
X =  
Y =  
Z =  
D =  
E =  
F =  
G =  
H =  
I =  
O =  
P =  
Q =  
R =  
S =  
4. Introduzca el número de telefax/teléfono  
completo.  
SPEAKER  
=
move  
move  
HOLD/  
SEARCH  
=
5. Pulse:  
START/MEMORY  
• Para cambiar de mayúscula a minúscula y  
viceversa, pulse la tecla REDIAL (repetición  
de llamada). Pulse la tecla # o * para hojear  
por los símbolos y caracteres especiales.  
6. Introduzca el número del puesto mediante  
pulsación de las teclas numéricas.  
(Consulte la tabla para introducción de  
letras en la Introducción de su nombre y  
número).  
STOP  
6. Una vez finalizado pulse
STOP  
START/MEMORY  
7. Pulse:  
START/MEMORY  
124  
Guía de referencia rápida  
Modo FAX: El aparato telefax contesta  
automáticamente tras cuatro llamadas del  
timbre y recibe el documento entrante.  
Transmisión de mensajes telefax  
Coloque el original  
(hasta 10 páginas) cara  
abajo en el alimentador  
de documentos.  
Modo TEL:  
Beep  
STAMEMORY  
Marcación normal  
SPEAKER  
RECEIVING  
1. Levante el auricular o pulse:  
2. Marque el número de telefax.  
3. Espere hasta escuchar el tono de recepción  
(si contestara una persona, pídale pulsar su  
tecla Start).  
Modo TAD: Seleccione este modo cuando  
salga para recibir tanto mensajes hablados  
como telefax.  
4. Pulse:  
START/MEMORY  
Grabacion de un mensaje de  
bienvenida  
Marcación rápida  
FUNCTION  
1. Pulse:  
0
Pulse la tecla de marcación rápida adecuada.  
La transmisión se inicia automáticamente.  
El visor muestra:  
OGM RECORDING  
Marcación abreviada  
2. Pulse:  
START/MEMORY  
SPEED  
1. Pulse:  
DIAL  
3. Pulse 1 (GENERAL) para grabar un  
mensaje de bienvenida para el  
contestador autom·tico. Pulse 2  
(TRANSFER) para grabar un mensaje  
saliente para la función de desvío.  
2. Introduzca el número de dos dígitos de  
marcación abreviada.  
3. Pulse:  
4. Descuelgue el teléfono, pulse la tecla  
START/MEMORY y hable en el mismo  
para grabar su mensaje.  
START/MEMORY  
Recepción de mensajes telefax  
5. Una vez terminado, pulse la tecla STOP y  
cuelgue de nuevo el teléfono.  
Pulse la tecla RESOLUTION/RECEPCTION  
MODE (Resolución/Modo de recepción) hasta  
que la flecha en el visor señale el modo de  
recepción deseado (asegúrese de que el  
STOP  
STOP  
6. Pulse:  
alimentador de originales está vacío).  
TEL FAX  
FEB  
1
10:30  
TAD  
RESOLUTION  
TEL FAX  
TAD  
FEB  
1
10:30  
TEL FAX  
TAD  
FEB  
1
10:30  
125  
Please check the bottom righthand corner of the product number UX-3CR on the film box, or the  
final digit of the manufacturing number on the label at the beginning of the roll of ink film.  
If an “F” appears, please read pages 126 to 127. If an “F” does not appear, please read pages 128  
to 129.  
S H A R P  
Revised date :  
Issued date :DEC.2.1999  
.
MATERIAL SAFETY DATA SHEET (1/2)  
MSDS No B-1021  
.
Section1. Product Identification  
Product Code : UX-3CR Imaging Film  
Section2. Supplier's Name and Address  
Sharp Corporation  
22-22 Nagaike-cho, Abeno-ku, Osaka, Japan  
Local suppliers are listed below. Please contact the nearest supplier for additional information.  
(Country)  
U.S.A.  
(Name and Telephone Number)  
Sharp Document Network System of America  
Telephone number for information: 1-800-237-4277  
Emergency telephone number : 1-800-255-3924  
Sharp Electronics of Canada Ltd.  
Canada  
Telephone number for information: 905-890-2100  
Emergency telephone number : 1-800-424-9300  
Sharp Electronics (U.K.) Ltd.  
United  
Kingdom  
Telephone number for information: 01923-474013  
Section 3. Ingredients  
Ingredients  
Cas No.  
1333-86-4  
8002-74-2  
25038-59-9  
24937-78-8  
8015-86-9  
27923-68-8  
68989-34-4  
-
Proportion  
9%  
OSHA PEL ACGIH TLV  
Other Limits  
3
3
Carbon Black  
3.5 mg/m  
3.5mg/m  
2.0 mg/m  
-
-
-
-
-
-
-
-
3
Paraffin Wax (fume)  
Polyethylene terephthalate  
Ethylene-vinyl acetate copolymer  
Ester wax  
Polyester resin  
Synthetic wax  
23%  
-
-
-
-
-
-
-
50 - 55%  
1 - 5%  
1 - 5%  
1 - 5%  
1 - 5%  
1 - 5%  
-
-
-
-
-
-
Others  
Section 4. Haz ardous Identification (Em ergen cy Overview)  
This product is ink film for thermal transfer facsimile.  
“Ink film” is a thin film coated with ink.  
It is no special hazard under normal use condition.  
Section 5. Health Hazard Data  
Route(s) of Entry :  
Inhalation?  
Not applicable  
Skin?  
Not applicable  
Ingestion?  
Possible but very unusual  
Health Hazards : The ingredients are not listed in ACGIH(1986) and OSHA(1989) except carbon black and paraffin wax.  
Carcinogenicity : In 1996 the IARC reevaluated carbon black as a Groupe 2B carcinogen (possible human carcinogen).  
This classification is given to chemicals for which there is inadequate human evidence, but sufficient  
animal evidence on which to base an opinion of carcinogenicity. The classification is based upon the  
development of lung tumors in rats receiving chronic inhalation exposures to free carbon black at levels  
that induce particle overload of the lung. Studies performed in animal models other than rats did not  
show any association between carbon black and lung tumors.  
Signs and Symptoms of Exposure : no data available  
Medical Conditions Generally Aggravated by Exposure : no data available  
Emergency and First Aid Procedures :  
SKIN- - - - - - - - -Wash away ink on skin  
EYE - - - - - - - - -Wash away water and consult a doctor promptly.  
INHALATION- - -Not applicable  
OTHERS- - - - - -No data available  
126  
S H A R P  
MATERIAL SAFETY DATA SHEET (2/2)  
MSDS No. B-1021  
Section 6. Physical Chemical Characteristics  
Boiling/Melting Point  
Vapor Pressure  
Vapor Density  
Evaporation Rate  
Appearance  
No data available  
No data available  
No data available  
No data available  
Thin film coated with ink  
Slight wax odor  
Specific Gravity  
Solubility in Water  
PH  
Viscosity  
Color  
No data available  
Negligible  
No data available  
No data available  
Black  
Odor  
Section 7. Fire and Explosion Data  
Flash Point (Method Used)  
Ignition Temperature  
Flammable Limits  
Extinguishing Media  
Special Fire Fighting Procedure  
Unusual Fire and Explosion Hazard  
Sensitivity to Mechanical Impact  
Sensitivity to Static Charge  
°
:
:
:
:
:
:
:
:
>150 C for ink  
No data available  
(LEL); No data available (UEL); No data available  
Water mist, Foam, Dry powder, CO2 gas, others  
No data available  
None  
No hazardous effect by mechanical impact  
ot appicable  
N
Section 8. Reactivity Data  
Stability  
Incompatibility (Materials to Avoid)  
Hazardous Decomposition  
Hazardous Polymerization  
:
:
:
:
Stable  
None  
None  
Will not occur  
Section9. Precautions for Safe Handling and Use  
Personal Protection Information (Respiratory, Eye Protection and Protective Glove)  
:
:
:
:
:
Hnad protection : Desireble in some cases  
No data available  
None  
If inadvertently released, rewind ribbon.  
Disposal in accordance with local, state and federal regulations.  
Engineering Control / Ventilation  
Work / Hygienic Practice  
Steps to be taken in case of Spill or Leak  
Waste Disposal Method  
Section 10. Regulatory Information  
NFPA Rating (U.S.A.)  
WHMIS Legislation (Canada)  
Transport Information  
:
:
:
:
No information  
Not controlled  
No information  
Not applicable  
UN No.  
Section 11. Other Information  
References : IARC(1996) Monographs on the Evaluation of the Carcinogenic Risk of Chemicals to Humans, Vol. 65, Printing  
Process and Printing Inks, Carbon Black and Some Nitro Compounds, Lyon, pp-149-261  
H. Muhle, B. Bellmann, O. Creutzenberg, C. Dasenbrock, H. Ernst, R. Kilpper, J. C. Mackenzie, P. Morrow, U. Mohr,  
S.Takenaka, and R. Mermelstein (1991) Pulmonary Response to Toner upon Chronic Inhalation Exposure in Rats.  
Fundamental and Applied Toxicology 17, pp. 280-299  
127  
S H A R P  
Date Revised:  
Date Issued :Dec. 22, 1998  
.
MATERIAL SAFETY DATA SHEET (1/2)  
MSDS No. B-1006  
Section 1. Product Identification  
Product Code : UX-3CR Imaging Film  
Section 2. Supplier's Name and Address  
Sharp Corporation  
22-22 Nagaike-cho, Abeno-ku, Osaka, Japan  
Local suppliers are listed below. Please contact the nearest supplier for additional information.  
(Country)  
U.S.A.  
(Name and Telephone Number)  
Sharp Document Network System of America  
Telephone number for information: 1-800-237-4277  
Emergency telephone number : 1-800-255-3924  
Sharp Electronics of Canada Ltd.  
Canada  
Telephone number for information: 905-890-2100  
Emergency telephone number : 1-800-424-9300  
Sharp Electronics (U.K.) Ltd.  
United  
Kingdom  
Telephone number for information: 01923-474013  
Section 3. Ingredients  
Ingredients  
CAS No.  
Proportion  
OSHA PEL ACGIH TLV  
Other Limits  
Polyethylene terephthalate  
Carbon Black  
Ethylene-vinyl acetate copolymer  
Ester wax  
Parraffin Wax  
Microcrystalline wax  
Modified wax  
Polyester resin  
Others  
25038-59-9  
51.0%  
-
-
-
3
3
1333-86-4  
24937-78-8  
8015-86-9  
8002-74-2  
63231-60-7  
8016-60-2  
27923-68-8  
-
8.5%  
3.1%  
5.6%  
12.5%  
15.2%  
1.3%  
1.3%  
1.5%  
3.5 mg/m  
3.5mg/m  
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
3
2 mg/m (fume)  
-
-
-
-
Section4. Hazardous Identification (Emergency Overview)  
This product is ink film for thermal transfer facsimile. “Ink film” is a thin film coated with ink.  
It is no special hazard under normal use condition.  
Section 5.Health Hazard Data  
Route(s) of Entry :  
Inhalation?  
Not applicable  
Skin?  
Not applicable  
Ingestion?  
Possible but very unusual  
Health Hazards :The ingredients are not listed in ACGIH(1986) and OSHA(1989) except carbon black and paraffin wax.  
Carcinogenicity : In 1996 the IARC reevaluated carbon black as a Groupe 2B carcinogen (possible human carcinogen).  
This classification is given to chemicals for which there is inadequate human evidence, but sufficient ani-  
mal evidence on which to base an opinion of carcinogenicity. The classification is based upon the devel-  
opment of lung tumors in rats receiving chronic inhalation exposures to free carbon black at levels that  
induce particle overload of the lung. Studies performed in animal models other than rats did not show  
any association between carbon black and lung tumors.  
Signs and Symptoms of Exposure : not applicable  
Medical Conditions Generally Aggravated by Exposure : not applicable  
Emergency and First Aid Procedures : not applicable  
128  
S H A R P  
Date Revised:  
.
Date Issued : Dec. 22, 1998  
MATERIAL SAFETY DATA SHEET (2/2)  
MSDS No. B-1006  
Section 6. Physical Chemical Characteristics  
Boiling/Melting Point  
Vapor Pressure  
Vapor Density  
Evaporation Rate  
Appearance  
m.p. about 70 C for ink  
Not applicable  
Not applicable  
Negligible  
Thin film coated with ink  
Slight wax odor  
Specific Gravity  
Solubility in Water  
PH  
Viscosity  
Color  
about 1  
Negligible  
Not applicable  
Not applicable  
Black  
Odor  
Section 7. Fire and Explosion Data  
Flash Point (Method Used)  
Ignition Temperature  
°
:
about 250 C for ink  
Not applicable  
(LEL): Not applicable(UEL): Not applicable  
:
Flammable Limits  
:
Extinguishing Media  
:
:
:
:
CO2, water , dry chemicals and form etc.  
None  
None  
Special Fire Fighting Procedure  
Unusual Fire and Explosion Hazard  
Sensitivity to Mechanical Impact  
No hazardous effect by mechanical impact  
Sensitivity to Static Charge  
:
Not applicable  
Section 8. Reactivity Data  
Stability  
Incompatibility (Material to Avoid)  
Hazardous Decomposition  
Hazardous Polymerization  
:
:
:
:
Stable  
None  
Not applicable  
Not applicable  
Section9. Precautions for Safe Handling and Use  
Personal Protection Information (Respiratory, Eye Protection and Protective Glove) : Not required  
Engineering Control / Ventilation  
Work / Hygienic Practice  
Steps to be taken in case of Spill or Leak  
:
:
:
Not required  
None  
If rumple the product and wax layer peel off, sweep up or clean with vac-  
uum cleaner.  
Waste Disposal Method  
:
If it dirty skin, wash with water and soap. If it clothes, wash by suitable  
method.  
Dispose in an approved incinerator or contract with licensed chemical  
disposal agency.  
Ensure conformity with governmental diaposal regulations. ( DIspose by  
the same method of ordinary plastic products.)  
Section 10. Regulatory Information  
NFPA Rating (U.S.A.)  
WHMIS Legislation (Canada)  
Transport Information  
UN No.  
:
:
:
:
No information  
Not controlled  
No information  
No information  
Section 11. Other Information  
References : IARC(1996), IARC Monographs on the Evaluation of the Carcinogenic Risk of Chemicals to Humans, Vol. 65,  
Printing Process and Printing Inks, Carbon Black and Some Nitro Compounds, Lyon, pp-149-261  
H. Muhle, B. Bellmann, O. Creutzenberg, C. Dasenbrock, H. Ernst, R. Kilpper, J. C. Mackenzie, P. Morrow, U.  
Mohr, S.Takenaka, and R. Mermelstein (1991) Pulmonary Response to Toner upon Chronic Inhalation Expo-  
sure in Rats. Fundamental and Applied Toxicology 17, pp. 280-299  
129  
Index  
A
E
Activity Report, 102  
ECM (Error Correction Mode), 70  
Extension telephone  
Connecting, 12  
Auto print-out, 104  
Anti Junk Fax, 93 - 94  
Anti Junk Number List, 104  
Audible signals, 116  
Using, 74  
Auto-dial numbers, storing, 63  
F
FAX reception mode, 24, 71  
Fax reception on TAD failure, 42  
Fax Signal Receive, 75  
B
Batch page numbering, 92  
Broadcasting, 89  
Fine resolution priority, 59  
C
H
Caller ID, 83 - 86  
Caller ID List, 104  
Chain Dialing, 64, 82  
Contrast, 58  
Halftone setting, 58  
Handset, 10  
Handset receiver volume, 25  
Hold, 82  
Copies, 79 - 80  
Housing, cleaning, 108  
Copy cut-off setting, 80  
Cover sheet, 90 - 91  
I
Imaging film, loading and  
D
replacing, 13 - 16  
Date, setting, 22  
Initialize film setting, 16  
Daylight Saving Time, 23  
Dial mode, 11  
J
Dialing  
Jams, clearing, 117 - 119  
Chain, 64, 82  
Direct Keypad, 67  
Normal, 60, 81  
L
Letters, entering, 21  
Rapid Key, 66, 81  
Speed, 66, 81  
Line error, 109  
Loading printing paper, 17 - 18  
Loading the document, 56  
Direct Keypad Dialing, 67  
Display messages, 114  
Distinctive ring, 87  
Document feeder, 56  
Document guides, 56  
Document restrictions, 55  
Document sizes, 55  
Document, maximum scanning size, 55  
M
Memory  
Sending documents from, 95  
Substitute reception to, 78  
Message List, 104  
130  
Index  
Messages  
Reception Ratio setting, 76  
Redialing, 61, 69, 82  
Checking date and time, 41  
Erasing, 40  
Remote code number, 49  
Remote operations, 49  
Remote reception setting, 75  
Removing original document, 57  
Resolution, 58  
Listening to, 39  
Listening to remotely, 50  
Setting allowed time, 42  
Ringer volume, 26  
N
Normal Dialing, 60, 81  
Number of rings in FAX reception  
mode, 72  
S
Scanning glass, cleaning, 108  
Search Dial, 67, 82  
Sender’s name and number,  
entering, 20 - 21  
O
OpenLCR, 27 - 36  
Speaker volume, 25  
Option Setting List, 104  
Ordering parts, 120  
Speed Dialing, 66, 81  
Original document support, 12  
Outgoing message, 37  
Override Ringing, 47  
T
TAD Program List, 104  
TAD reception mode, 24, 39  
TEL reception mode, 24, 73  
TEL. LINE jack, 11  
P
Paper jams, clearing, 117 - 119  
Paper size setting, 18  
Paper, loading, 17 - 18  
Passcode List, 104  
TEL. SET jack, 12  
Tel/Fax Remote Number, 74, 75  
Telephone line cord, 11  
Telephone Number List, 104  
Time, setting, 22  
Pauses in automatic dialing, 63  
Polling, 97 - 99  
Timer List, 104  
Power cord, 10  
Timer operations, 100 - 101  
Transaction Report, 105  
Setting print-out condition, 105  
Transfer Function, 45  
Print contrast setting, 19  
Print head, cleaning, 106 - 108  
Print Setup List, 105  
Priority Call, 85  
Two-in-one printing, 76  
R
Rapid Key Dialing, 66, 81  
Recall interval, 69  
Recall times, 69  
Reception mode  
FAX mode, 24, 71  
Setting, 24  
TAD mode, 24, 39  
TEL mode, 24, 73  
131  
REMOTE OPERATION CARD  
The card below is provided as a quick guide to remote operation. Please cut  
the card out, fold it along the dotted line, and carry it with you when you go  
out.  
Remote Operation Guide  
1. Call your fax from a touch-tone telephone, and  
press # when the outgoing message begins.  
2. Enter your remote code:  
3. Press # .  
.
4. After listening to your messages, you can  
either hang up to save them, or enter one of  
the commands on the reverse side.  
* 4  
. . . . . . . . . . . . . . . . . . . . . . . . . t . . r . . a . t S  
O C R E D R I N • G A N E W O G M  
. . . . . . . . . . . . . . . . . . . . . . . . . . . . d . . n . . E  
. . . . . . . . . . . . . . . . . . . . . . . . . t . . r . . a . t S  
O M E O C R E D R I N • G A M  
. . . . . . . . . s s a g e s a l l m a r s e E e  
#
#
1
1
2
1
. . . . . . . . . . . . . . . . . . . . . . . . . . . o n f r f u T  
. . . . . . . . . . . . . . . . . . . . . . . . . . . o n n r u T  
M O Y D E  
O G • M O N L  
0
*
#
3
#
* * . . . . . . . . n e c t d i s l y c k o n q o u T i c  
9
#
3
. . . . . . . O r e G M a n s t d r f  
R e c o r  
#
#
3
3
) # l . e T  
(
# . . . . . . s s e a g e  
E S G A E S S M G N  
) k c a b y a p l  
s i n g a r l s e E e m  
R E A S • I  
#
#
#
9
9
9
0
2
1
. . . . . . b . . e m r u e r s n f a n w t N r e  
. . . . . . . . . . . . . . . . . . . . . . . . . . . o n f r f u T  
. . . . . . . . . . . . . . . . . . . . . . . . . . . o n n r u T  
s r t s ( f t i o p  
6
0
5
2
7
. # . y l  
#
#
g e s o n m w e s s n y a e a l P  
. . . . . . . . . . . . . . . . . . . . . . . . . . . p . . o . t S  
. . . . . . . . . . . . . . . . . . a . r d r w . o . . i p k f S  
I O N U N C R T E F  
R T A N • S F  
#
#
#
8
8
8
3
2
1
. . . . . . . . . . . . . . . . . . . . . . . o d e L E m T  
. . . . . . . . . . . . . . . . . . . . . . . o d e m X A F  
. . . . . . . . . . . . . . . . . . . . . d . . e D A m T o  
# . . . . . p e a t d / r a e r k w b e a v c M o  
#
. . . . . . . . . . . s . . . . . s s e a g m e y a l P  
S
D E O  
I O N M C E P T A F X • R E  
C A K Y A B L P •  
C O M M A N R D E S M O T E  
LIMITED WARRANTY  
SHARP ELECTRONICS CORPORATION warrants to the first end user purchaser that this Sharp  
brand product (the "Product"), when shipped in its original container, will be free from defective  
workmanship and materials, and agrees that it will, at its option, either repair the defect or replace  
the defective Product or part thereof with a new or remanufactured equivalent at no charge to the  
purchaser for parts or labor for the period(s) set forth below.  
This warranty does not apply to any appearance items of the Product nor to the additional excluded  
item(s) set forth below nor to any product the exterior of which has been damaged or defaced,  
which has been subjected to misuse, abnormal service or handling, or which has been altered or  
modified in design or construction.  
In order to enforce the rights under this limited warranty, the purchaser should follow the steps set  
forth below and provided proof of purchase to the servicer.  
To the extent permitted by applicable state law, the warranties set forth herein are in lieu of, and  
exclusive of, all other warranties, express or implied. Specifically,ALL OTHER WARRANTIES  
OTHER THAN THOSE SET FORTH ABOVE ARE EXCLUDED. ALL EXPRESS AND IMPLIED  
WARRANTIES INCLUDING THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR USE,  
AND FITNESS FOR A PARTICULAR PURPOSE ARE SPECIFICALLY EXCLUDED. If, under  
applicable state law, implied warranties may not validly be disclaimed or excluded, the duration of  
such implied warranties is limited to the period(s) from the date of purchase set forth below.  
Neither the sales personnel of the seller nor any other person is authorized to make any warranties  
other than those described above, or to extend the duration of any warranties beyond the time  
period described above on behalf of Sharp.  
The warranties described herein shall be the sole and exclusive warranties granted by Sharp and  
shall be the sole and exclusive remedy available to the purchaser. Correction of defects, in the  
manner and for the period of time described herein, shall constitute complete fulfillment of all  
liabilities and responsibilities of Sharp to the purchaser with respect to the Product, and shall  
constitute full satisfaction of all claims, whether based on contact, negligence, strict liability or  
otherwise. In no event shall Sharp be liable, or in any way responsible, for any damages or defects  
in the Product which were caused by repairs or attempted repairs performed by anyone other than  
an authorized servicer. Nor shall Sharp be liable or in any way responsible for any incidental or  
consequential economic or property damage. Some states do not allow limits on warranties or on  
remedies for breach in certain transactions; in such state the limits herein may not apply.  
Your Product:  
Personal Facsimile  
Warranty Period for this Product:  
Additional items excluded  
from warranty coverage:  
Where to obtain service:  
Ninety (90) days parts and labor from date of purchase.  
Any consumable items such as paper supplied with the  
Product.  
At a Sharp Authorized Servicer located in the United States.  
To find out the location of the nearest Sharp Authorized Servicer,  
call Sharp toll free at 1--800-BE-SHARP.  
What to do to obtain service:  
Ship (prepaid) or carry in your Product to a Sharp Authorized Servicer.  
Be sure to have proof of purchase available. If you ship or mail the  
Product, be sure it is packaged carefully.  
For product information or customer assistance, please visit http://www.sharp-usa.com on the  
World Wide Web or call 1-800-BE SHARP.  
SHARP DOCUMENT NETWORK SYSTEM OF AMERICA  
Sharp Plaza,  
Mahwah, New Jersey 07430-2135  
SHARP DOCUMENT NETWORK SYSTEM OF  
AMERICA  
Sharp Plaza, Mahwah, New Jersey 07430-2135  
SHARP CORPORATION  
PRINTED IN THAILAND  
(TINSE4176XHTZ)  

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