Sharp Ar Nb3 User Manual

CONTENTS  
HOW TO ACCESS THE WEB PAGE AND VIEW  
HELP................................................................ 20  
ABOUT THE WEB PAGES (FOR THE  
ADMINISTRATOR).......................................... 25  
MANUAL] DIFFER IN THE "PAPER SOURCE"  
SETTINGS........................................................4  
PROGRAMMED IN THE WEB PAGE  
OPENING THE PRINTER DRIVER FROM THE  
[START] BUTTON ............................................. 6  
([PASSWORDS]) ........................................... 26  
SETTINGS .................................................... 29  
G
G
G
MANUAL] DIFFER IN THE [PAPER FEED]  
SETTINGS......................................................19  
2
 
PRINTING FROM WINDOWS  
1
This chapter explains the basic procedure for printing in Windows and how to select printer driver settings.  
BASIC PRINTING  
The following example explains how to print a document from WordPad.  
Before printing, make sure that the correct size of paper for your document has been loaded in the machine.  
Paper that can be used and the procedures for loading paper are the same as for copying. See the "Operation  
manual (for general information and copier)".  
Note  
Make sure that the ONLINE indicator  
on the operation panel is lit.  
Select [Print] from the application's  
[File] menu.  
1
3
4
If the ONLINE indicator is not on, press the [PRINT]  
The "Print" dialog box will appear.  
key to switch to printer mode and then use the [ ] key  
to select "ONLINE".  
COPY  
Ready to print.  
ON LINE DATA  
PRINT  
ONLINE  
OFFLINE  
SCAN  
Make sure that "SHARP AR-XXXX" is  
selected as the printer. If you need to  
change any print settings, click the  
[Preferences] button ([Properties]  
button in Windows 95/98/Me/NT 4.0).  
The printer driver setup screen will appear.  
The status of the printer function is indicated by the  
ONLINE and DATA indicators above the [PRINT] key.  
ONLINE indicator  
DATA indicator  
The machine is  
online.  
There is print data in  
memory that has not  
Lit  
Printing is possible. been printed yet.  
Printing is in  
A print job is being  
progress or data is  
canceled.  
Blinking  
being received.  
The machine is  
offline.  
Printing is not  
possible.  
There is no print  
data in memory  
and print data is  
not being received.  
Off  
Windows 2000 does not have the [Preferences]  
button in this dialog box. Select settings as  
needed on each of the tabs in the setup screen.  
Start WordPad and open the  
document that you wish to print.  
2
,
11),  
3
     
PRINTING FROM WINDOWS  
When the job separator tray is  
installed  
The output tray can be selected when  
selecting print settings at the time of  
printing. To change the tray selection, select  
the desired tray in "Output" in the [Paper]  
tab of the printer driver setup screen.  
Click the [Print] button ([OK] button in  
Windows 95/98/Me/NT 4.0).  
Printing begins.  
The print job is delivered to the output tray, with  
the position of the paper offset slightly from the  
previous job (offset function).  
5
Note  
IF THE TRAY RUNS OUT OF PAPER DURING PRINTING  
Add paper to the tray that ran out or to the bypass tray. If you add paper to the bypass tray, press the [PRINT] key on  
the machine to switch to printer mode and select "BYPASS-TRAY". Printing will resume. Note that if the "AUTO  
TRAY SWITCHING" setting is selected in the "PAPER SIZE SET" (accessed by pressing the [SPECIAL  
FUNCTION] key) and there is the same size of paper in another tray, the machine will automatically switch to the  
other tray and continue printing.  
PAUSING A PRINT JOB  
To pause a print job, press the [PRINT] key on the machine to switch to printer mode and then select "OFFLINE"  
with the [ ] key. The machine pauses the print job and then goes offline.  
To cancel a print job, press the [C] key ( ).  
To resume printing, select "ONLINE" with the [ ] key.  
WHEN "PAPER SOURCE" IS SET TO [AUTO SELECT]  
If "Paper Source" is set to [Auto Select] in the [Paper] tab of the printer driver setup screen and the correct size of  
paper for a print job is not loaded in the machine, the printing procedure will vary depending on the "FORCED  
OUTPUT OF PRINT" setting (page 31) in the key operator programs.  
When "FORCED OUTPUT OF PRINT" is disabled  
Add paper to the bypass tray, press the [PRINT] key on the machine to switch to printer mode, and select  
"BYPASS-TRAY". Printing will resume.  
When "FORCED OUTPUT OF PRINT" is enabled  
The closest size of paper in a tray other than the bypass tray will be used for printing.  
If the print image is in a different orientation than the paper, the print image will be automatically rotated 90  
degrees to enable correct printing on the paper. (Other than the bypass tray)  
Note  
HOW [BYPASS TRAY] AND [BYPASS MANUAL]  
DIFFER IN THE "PAPER SOURCE" SETTINGS  
There are two bypass tray settings in "Paper Source" in the [Paper] tab of the printer driver setup screen:  
When [Bypass Tray] is selected, the print job is automatically printed on the paper in the bypass tray.  
When [Bypass Manual] is selected, the print job is not printed until paper is inserted into the bypass tray. If paper  
is already in the bypass tray, remove the paper and then re-insert it to begin printing.  
4
       
PRINTING FROM WINDOWS  
AUDITING MODE  
When "AUDITING MODE" is enabled in the key operator programs, a 5-digit account number must be entered in the  
printer driver setup screen in order to print. Account numbers are stored in the key operator programs. (See the "Key  
operator's guide".)  
To open the account number entry screen, click the [Job Control] button in the [Main] tab of the printer driver setup  
screen.  
1
Click the checkbox on the left side of "Account Number" so that a checkmark appears, enter your 5-digit account  
number, and click the [OK] button.  
When the [Auto Job Control review] checkbox is clicked, the account number confirmation screen always  
appears before printing starts.  
Note  
If "CANCEL JOBS OF INVALID ACCOUNTS" is enabled in the key operator programs and printing is  
Caution  
attempted without entering an account number or an invalid account number is entered, printing will not take  
place. To allow printing without the entry of a valid account number, disable "CANCEL JOBS OF INVALID  
ACCOUNTS". In this case, the number of pages printed is added to the "OTHERS" count.  
When the PPD file* is used in Windows, auditing mode cannot be used in the printer function. For this reason,  
do not enable "CANCEL JOBS OF INVALID ACCOUNTS" in the key operator programs as this will prevent  
printing. Printed pages will be added to the "OTHERS" count. (See the "Key operator's guide".)  
* The PPD file enables the machine to print using the standard PS driver of the operating system.  
5
 
OPENING THE PRINTER DRIVER FROM  
THE [START] BUTTON  
To change the printer driver settings, follow the steps below. Settings adjusted in this way will be the initial settings  
when you print from an application. (If you change the settings in the printer driver setup screen at the time of  
printing, the settings will revert to the initial settings when you quit the application.)  
Windows 2000/XP/Server 2003  
Windows 95/98/Me/NT 4.0  
Click the [start] button, and then click  
[Control Panel].  
Click the [Start] button, select  
[Settings] and then click [Printers].  
1
1
In Windows 2000, click the [Start] button and  
select [Settings].  
In Windows Server 2003, click the [Start] button  
and then click [Printers and Faxes]. Go to step  
3.  
Click the [SHARP AR-XXXX] printer  
driver icon and select [Properties]  
from the [File] menu.  
2
Click [Printers and Other Hardware],  
and click [Printers and Faxes].  
In Windows 2000, click [Printers].  
2
Click the [SHARP AR-XXXX] printer  
driver icon and select [Properties]  
from the [File] menu.  
3
In Windows NT 4.0, select [Document  
Defaults] to open the printer driver setup  
screen.  
Note  
In Windows 95/98/Me, click the [Setup]  
tab.  
3
The printer driver setup screen will appear.  
Click the [Printing Preferences] button  
in the [General] tab.  
The printer driver setup screen will appear.  
4
6
 
PRINTER DRIVER SETTINGS  
To view Help for a setting, click the  
button in the upper right-hand corner of the window and then click the  
setting.  
Some restrictions exist on the combinations of settings that can be selected in the printer driver setup screen. When  
a restriction is in effect, an information icon (  
of the restriction.  
) will appear next to the setting. Click the icon to view an explanation  
(1)  
(2)  
(3)  
1
(4)  
(5)  
(6)  
(7)  
(8)  
(9)  
(10)  
(1) Tab  
(7) [OK] button  
The settings are grouped on tabs. Click on a tab  
Click this button to save your settings and exit the  
to bring it to the front.  
dialog box.  
(2) Checkbox  
(8) [Cancel] button  
Click on a checkbox to activate or deactivate a  
Click this button to exit the dialog box without  
function.  
making any changes to the settings.  
(3) Print image  
(9) [Apply] button  
This shows the effect of the selected print  
Click to save your settings without closing the  
settings.  
dialog box.  
(4) Drop-down list  
Windows NT 4.0 does not have the  
[Apply] button.  
Note  
Allows you to make a selection from a list of  
The [Apply] button does not appear when  
you open this window from an application.  
choices.  
(5) Check button  
Allows you to select one item from a list of  
options.  
(10) [Help] button  
Click this button to display the help file for the  
printer driver.  
(6) Image of paper trays  
The tray selected in "Paper Source" in the [Paper]  
tab appears in blue. You can also click on a tray  
to select it.  
The settings and the image of the machine will vary depending on the model. If a tray or job separator tray  
option is installed, see "CONFIGURING THE PRINTER DRIVER" in "3. TROUBLESHOOTING AND USEFUL  
INFORMATION" in the "Software setup guide" to configure the settings for the option.  
Note  
For information on the printer function, see "PRINTER DRIVER SPECIFICATIONS" (page 39).  
7
   
PRINTING FROM WINDOWS  
TWO-SIDED PRINTING (ONLY FOR MODELS THAT  
SUPPORT TWO-SIDED PRINTING)  
On models that have the two-sided printing function, both sides of the paper can  
be printed on.  
To use this function, open the printer driver setup screen and select [2-Sided  
(Book)] or [2-Sided (Tablet)] from "Document Style" in the [Main] tab.  
To open the printer driver, see "BASIC PRINTING" (page 3).  
Paper sizes that can be used for two-sided printing are Ledger, Letter, Legal, Foolscap, A3, A4, A5, B4 and  
B5.  
Note  
The bypass tray cannot be used for two-sided printing.  
The following example shows the result when portrait data is printed on both sides of the paper.  
Printing result  
Print data  
2-Sided (Book)  
2-Sided (Tablet)  
The pages are printed so that  
they can be bound at the side.  
The pages are printed so that  
they can be bound at the top.  
8
   
PRINTING FROM WINDOWS  
Pamphlet style  
Pamphlet style prints two pages each on the front and back of each sheet of  
paper (four pages total on one sheet) so that the sheets can be folded down the  
center and bound to create a pamphlet.  
This function is convenient when you wish to compile printed pages into a  
pamphlet.  
To use this function, open the printer driver setup screen and select [Tiled  
Pamphlet] or [2-Up Pamphlet] in "Document Style" in the [Main] tab.  
The direction of opening of the pamphlet can be selected with the "Right  
Turning Pamphlet" checkbox in the [Advanced] tab.  
The following examples show how 8 pages are printed when [Tiled Pamphlet] is selected.  
Printing result  
1
Print data  
Right Turning Pamphlet  
Right Turning Pamphlet  
Because four pages are printed on each sheet of paper, blank pages are automatically added at the end when  
the total number of pages is not a multiple of four.  
Note  
When [Tiled Pamphlet] is selected, printing will take place on paper that is twice the size of the paper size  
specified in the application.  
When [2-Up Pamphlet] is selected, each page is reduced in the same way as for 2-Up and printed on the size  
of paper that is specified in the application.  
9
PRINTING FROM WINDOWS  
PRINTING MULTIPLE PAGES ON ONE PAGE  
This feature allows you to reduce and print two, four, six, eight, nine or sixteen document pages on a single sheet of  
paper.  
To use this function, open the printer driver setup screen and select the number of pages per sheet (2-Up, 4-Up,  
6-Up, 8-Up, 9-Up, or 16-Up) in "N-Up Printing" in the [Main] tab.  
The order of the pages can be changed in the "Order" menu.  
To open the printer driver, see "BASIC PRINTING" (page 3).  
The "N-Up Printing" setting is not available when [Fit to Page] is selected.  
Note  
For example, when [2-Up] or [4-Up] is selected, the result will be as follows depending on the selected order.  
N-Up  
Left to Right  
Right to Left  
[2-Up]  
N-Up  
Right, and Down  
Down, and Right  
Left, and Down  
Down, and Left  
[4-Up]  
If you select the [Border] checkbox, borderlines will be printed around each page.  
Examples for 2-Up and 4-Up are shown here. The order of 6-Up, 8-Up, 9-Up, and 16-Up is the same as 4-Up.  
The order can be viewed in the print image in the printer driver setup screen.  
Note  
10  
   
PRINTING FROM WINDOWS  
FITTING THE PRINT IMAGE TO THE PAPER  
The printer driver can adjust the size of the print image to match the size of the paper loaded in the machine.  
Follow the steps shown below to use this function. The explanation below assumes that you intend to print a ledger  
or A3 size document on letter or A4 size paper.  
To open the printer driver, see "BASIC PRINTING" (page 3).  
The "Fit To Paper Size" setting is not available when "N-Up Printing" is selected.  
Note  
Click the [Paper] tab in the printer  
driver setup screen.  
Select the size of the paper (Letter or  
A4) that is loaded in the machine from  
"Fit to Paper Size".  
The size of the print image will be automatically  
adjusted to match the paper loaded in the  
machine.  
1
2
4
1
Select the original size (Ledger or A3)  
of the print image in "Paper Size".  
Paper Size: Ledger or A3  
Fit To Paper Size: Letter or A4  
or  
Click on the [Fit to Page] checkbox.  
3
When using the PS printer driver, select [Fit To  
Paper Size] in "Zoom Setting".  
or  
Ledger or A3 size  
document  
Letter or A4 size  
paper  
(Paper Size)  
(Fit To Paper Size)  
When using the PS printer driver, the print  
image can be enlarged or reduced by  
means of numerical values. (The vertical  
and horizontal ratios can be set separately.)  
Select [XY-Zoom] in step 3, click the  
[Width/Length] button, and adjust the ratios  
in the screen that appears.  
Note  
11  
   
PRINTING FROM WINDOWS  
ROTATING THE PRINT IMAGE 180 DEGREES  
The print image can be rotated 180 degrees.  
This feature rotates the print image 180 degrees to enable correct printing on  
paper that can only be loaded in one orientation.  
To use this function, select the image orientation in "Image Orientation" on the  
[Paper] tab, and then click on the [Rotate 180 degrees] checkbox.  
To open the printer driver, see "BASIC PRINTING" (page 3).  
Printing result  
Landscape  
Landscape  
Rotate 180 degrees  
Rotate 180 degrees  
A B C D  
ABCD  
The procedure for loading paper is explained in the "Operation manual (for general information and copier)".  
Note  
PRINTING A WATERMARK  
You can print a watermark such as "CONFIDENTIAL" on your document. To print a watermark, open the printer  
driver setup screen, click the [Watermarks] tab, and follow the steps below.  
To open the printer driver, see "BASIC PRINTING" (page 3).  
How to Print a Watermark  
From the "Watermark" drop-down list, select the watermark that you wish to print (for example "CONFIDENTIAL"),  
and start printing.  
Print sample  
You can enter text to create your own custom watermark. For details on watermark settings, view printer driver Help.  
12  
       
PRINTING FROM WINDOWS  
PRINTING TEXT AND LINES IN BLACK  
Color text and lines that are normally printed in light color can be printed in black. Color text and lines that are faint  
when printed normally can be printed in black to improve legibility.  
Printing text in black  
Text that is any color other than white is printed in black.  
To use this function, open the printer driver setup screen and click on the [Text To Black] checkbox in the  
[Advanced] tab.  
Printing result  
Print data  
1
Text To Black  
Text To Black  
ABCD  
EFGH  
ABCD  
EFGH  
ABCD  
EFGH  
When using the PCL6 printer driver, if [Print as graphics] is selected in "TrueType Mode" of [Font] in the  
[Advanced] tab, this function cannot be used.  
Note  
When using the PCL5e printer driver, if [Raster] is selected in "Graphics Mode" in the [Advanced] tab, this  
function cannot be used.  
Printing lines in black  
Lines and solids that are any color other than white are printed in black.  
To use this function, open the printer driver setup screen and select the [Vector To Black] checkbox in the  
[Advanced] tab.  
Printing result  
Print data  
Vector To Black  
Vector To Black  
When using the PCL6 or PCL5e printer driver, if [Raster] is selected in "Graphics Mode" in the [Advanced] tab,  
this function cannot be used.  
Note  
13  
   
PRINTER UTILITIES (WINDOWS)  
2
This chapter explains printer utilities that are used to manage and monitor the network printer.  
PRINTER UTILITIES  
The "Software CD-ROM (1)" included in the network expansion kit contains the following two printer utilities.  
Printer Status Monitor  
(for general users)  
Printer Administration Utility (for  
the administrator)  
This allows the user to check on the computer screen  
whether or not the machine is able to print.  
It provides information on error states such as paper  
misfeeds and shows the configuration of the machine  
(number of trays, etc.) by means of illustrations.  
Available paper sizes and paper remaining are also  
indicated.  
This allows the administrator to check information on  
supplies and error states of the machine and other  
SHARP printers (compatible with the Printer  
Administration Utility) that are connected to the  
network. Settings can also be changed via the utility.  
In order to use the Printer Status Monitor and Printer Administration Utility, the machine must be connected to  
a network.  
Note  
To install the Printer Status Monitor and Printer Administration Utility, see "2. INSTALLING THE SOFTWARE  
(FOR OPTIONS)" in the "Software setup guide".  
To use the Printer Administration Utility in Windows 95, a system file must be updated. See "2. INSTALLING  
THE SOFTWARE (FOR OPTIONS)" in the "Software setup guide" and view the detailed information in the  
"Software Selection" window of the installer.  
BEFORE USING THE PRINTER STATUS MONITOR  
To use the Printer Status Monitor to monitor the status of the machine, the printing environment must be configured  
as explained below.  
Printing via a server:  
Direct printing without a server:  
Install the software as explained in "Using the machine  
as a shared printer via a server" in "2. INSTALLING  
THE SOFTWARE (FOR OPTIONS)" in the "Software  
setup guide".  
When the first print job is executed after starting up the  
Printer Status Monitor, the machine's IP address is  
automatically set in the Printer Status Monitor.  
Install and configure the software as explained in  
"INSTALLING THE PRINTER DRIVER (STANDARD  
INSTALLATION)" in "2. INSTALLING THE  
SOFTWARE (FOR OPTIONS)" in the "Software setup  
guide".  
(This is not necessary if the software has already been  
installed and configured.)  
14  
     
USING THE PRINTER UTILITIES  
STARTING UP THE PRINTER UTILITIES  
If the Printer Status Monitor or Printer Administration Utility is not running, use the following procedure to start the  
utility.  
When the Printer Administration Utility is first started up, the TCP/IP settings window appears. To monitor the  
machine on a local network, select the [Local Subnet Search] checkbox. Otherwise, enter the machine's IP  
address. For more information, see the Help file.  
Note  
Printer Status Monitor  
Printer Administration Utility  
Click the [start] button, point to [All Programs]  
([Programs] in operating systems other than Windows  
XP/Server 2003) and then [SHARP Printer Status  
Monitor]. Select [Printer Status Monitor].  
Click the [start] button, point to [All Programs]  
([Programs] in operating systems other than Windows  
XP/Server 2003) and then [SHARP Printer  
Administration Utility]. Select [Printer Administration  
Utility].  
2
USING THE PRINTER UTILITIES  
For information on using the Printer Status Monitor and Printer Administration Utility, see the Help files for each. The  
Help files can be viewed as follows:  
Printer Status Monitor  
Printer Administration Utility  
Click the [start] button, point to [All Programs]  
([Programs] in operating systems other than Windows  
XP/Server 2003) and then [SHARP Printer Status  
Monitor]. Select [Help].  
Click the [start] button, point to [All Programs]  
([Programs] in operating systems other than Windows  
XP/Server 2003) and then [SHARP Printer  
Administration Utility]. Select [Help].  
CHANGING THE PRINTER STATUS MONITOR SETTINGS  
Once installed, the Printer Status Monitor normally runs in the background in Windows. If you need to change the  
Printer Status Monitor settings, follow the steps below.  
Right-click the [Printer Status  
Monitor] icon ( ) on the task bar, and  
select [Preferences] from the pop-up  
menu.  
Change the Printer Status Monitor  
settings as desired.  
For information on the Printer Status Monitor  
settings, see Printer Status Monitor Help. (Click  
the [Help] button in the preferences window.)  
1
2
If the [Printer Status Monitor] icon does not  
Note  
appear on the task bar, see "STARTING UP  
Printer Status Monitor.  
15  
           
PRINTER UTILITIES (WINDOWS)  
CHECKING THE PRINTER STATUS  
The Printer Status Monitor allows you to check whether or not toner and paper remain in the machine.  
Right-click the [Printer Status  
Monitor] icon ( ) on the task bar, and  
select [SHARP AR-XXXX Status] from  
the pop-up menu.  
Check the current status of the printer  
in the screen that appears. If you wish  
to know more detailed status  
1
2
information, click the [Detail] button.  
The screen will change to the detailed status  
screen.  
The icon turns red when printing is not  
possible due to a machine error or other  
problem.  
Note  
To return to the abbreviated status screen, click  
the [Hide detail] button.  
By default, the abbreviated status screen  
Note  
appears when [SHARP AR-XXXX Status] is  
selected in Step 1. If desired, you can  
change the setting to have the detailed  
status screen initially appear.  
16  
 
PRINTING FROM A MACINTOSH  
3
This chapter explains the procedures for printing from a Macintosh environment.  
BASIC PRINTING  
To use the machine as a printer for the Macintosh, the PS3 expansion kit (AR-PK1/N) must be installed and the  
machine must be connected to a network. To install the PPD file and configure the printer driver settings, see "2.  
INSTALLING THE SOFTWARE (FOR OPTIONS)" in the "Software setup guide".  
Before printing, make sure that the correct size of paper for your document has been loaded in the machine.  
Paper that can be used and the procedures for loading paper are the same as for copying. See the "Operation  
manual (for general information and copier)".  
Note  
Make sure that the ONLINE indicator  
on the operation panel is lit.  
Make sure that the correct printer is  
selected.  
1
4
If the ONLINE indicator is not on, press the [PRINT]  
key to switch to printer mode and then use the [ ] key  
to select "ONLINE".  
COPY  
Ready to print.  
ON LINE DATA  
PRINT  
ONLINE  
OFFLINE  
SCAN  
The status of the printer function is indicated by the  
ONLINE and DATA indicators above the [PRINT] key.  
The machine name that appears in the  
Note  
"Printer" menu is the name that was  
entered when AppleTalk settings were  
configured from the "Network Utilities"  
CD-ROM. Unless the name was changed  
when configuring the settings, it will be  
[SCxxxxxx] (where "xxxxxx" is a sequence  
of characters that varies depending on  
your machine).  
ONLINE indicator  
DATA indicator  
The machine is  
online.  
There is print data in  
memory that has not  
Lit  
Printing is possible. been printed yet.  
Printing is in  
A print job is being  
progress or data is  
canceled.  
Blinking  
The Print window varies depending on the  
operating system version, the printer  
driver version, and the application.  
being received.  
The machine is  
offline.  
Printing is not  
possible.  
There is no print  
data in memory  
and print data is  
not being received.  
Off  
Start the application and open the  
document that you wish to print.  
2
3
Select [Print] from the application's  
[File] menu.  
17  
   
PRINTING FROM A MACINTOSH  
When the job separator tray is  
installed  
Select print settings.  
5
Note  
The output tray can be selected when  
selecting print settings at the time of  
printing. Select the output tray in "Output" in  
the [Advanced] menu of the Print window.  
If you are using Mac OS 8.6 to 9.2.2,  
select the output tray in "Output" in the  
[Output and Document Style] menu of the  
Print window.  
If you are using Mac OS X v10.1.5, select  
the output tray in the [Output] tab in the  
[Printer Features] menu of the Print  
Window.  
Click  
next to [Copies &  
Pages] ([General] in Mac  
OS 8.6 to 9.2.2) and  
select the settings that  
you wish to configure from  
the pull-down menu. The  
corresponding setting  
screen will appear.  
The settings vary depending on the  
operating system version, the printer driver  
version, and the application.  
Note  
Click the [Print] button .  
6
Printing begins.  
IF THE TRAY RUNS OUT OF PAPER DURING PRINTING  
Add paper to the tray that ran out or to the bypass tray. If you add paper to the bypass tray, press the [PRINT] key on  
the machine to switch to printer mode and select "BYPASS-TRAY". Printing will resume. Note that if the "AUTO  
TRAY SWITCHING" setting is selected in the "PAPER SIZE SET" (accessed by pressing the [SPECIAL  
FUNCTION] key) and there is the same size of paper in another tray, the machine will automatically switch to the  
other tray and continue printing.  
PAUSING A PRINT JOB  
To pause a print job, press the [PRINT] key on the machine to switch to printer mode and then select "OFFLINE"  
with the [ ] key. The machine pauses the print job and then goes offline.  
To cancel a print job, press the [C] key ( ).  
To resume printing, select "ONLINE" with the [ ] key.  
18  
   
PRINTING FROM A MACINTOSH  
WHEN [PAPER FEED] IS SET TO [AUTO SELECT]  
If [Paper Feed] is set to [Auto Select] in the Print window and the correct size of paper is not loaded in the machine,  
the printing procedure will vary depending on the "FORCED OUTPUT OF PRINT" (page 31) setting in the key  
operator programs.  
PRINT" is disabled  
PRINT" is enabled  
Add paper to the bypass tray, press the [PRINT] key  
on the machine to switch to printer mode, and select  
"BYPASS-TRAY". Printing will resume.  
The closest size of paper in a tray other than the  
bypass tray will be used for printing.  
The print image is automatically rotated 90 degrees in the event that the paper is loaded in an orientation  
different from the print image (except when the bypass tray is used).  
Note  
HOW [BYPASS TRAY] AND [BYPASS MANUAL]  
DIFFER IN THE [PAPER FEED] SETTINGS  
3
There are two bypass tray settings in [Paper Feed] of the Print window:  
When [Bypass Tray] is selected, the print job is automatically printed on the paper in the bypass tray.  
When [Bypass Manual] is selected, the print job is not printed until paper is inserted into the bypass tray. If paper  
is already in the bypass tray, remove the paper and then re-insert it to begin printing.  
JOB CONTROL FUNCTION (MAC OS 8.6 TO 9.2.2,  
MAC OS X V10.2 TO 10.3.4)  
When "AUDITING MODE" is enabled in the key operator programs, enter your 5-digit account number in "Account  
Number" in [Job Control] in the Print window.  
In Mac OS 8.6 to 9.2.2, select [On] in "Account Number" in [Job Control] in the Print window, and enter your  
5-digit account number in the box at right.  
Note  
Account numbers are programmed in the key operator programs. (See the "Key operator's guide".)  
When auditing mode is enabled, a print job may not be printed if an account number is not entered or an  
incorrect account number is entered. This depends on the key operator program settings.  
In Mac OS X v10.1.5, auditing mode cannot be used. For this reason, do not enable "CANCEL JOBS OF  
INVALID ACCOUNTS" in the key operator programs, as this will prevent printing. Printed pages will be added  
to the "OTHERS" count. (See the "Key operator's guide".)  
Caution  
19  
     
WEB FUNCTIONS OF THE  
MACHINE  
4
The network expansion kit includes a built-in Web server. The Web server is accessed using a Web browser on your  
computer. The Web pages include both pages for users and pages for the administrator. In the user Web pages,  
users can monitor the machine, directly print a file specified on a computer, and select printer configuration settings.  
In the administrator Web pages, the administrator can configure the machine's e-mail settings, settings for print by  
e-mail, and passwords. Only the administrator is allowed to configure these settings.  
HOW TO ACCESS THE WEB PAGE AND  
VIEW HELP  
Use the following procedure to access the Web pages. [Help] can be clicked at the bottom of the menu frame to view  
information on the various function settings that can be configured remotely over the network from the machine's  
Web pages. For the settings of each function, see the explanations in Help.  
Open the Web browser on your  
computer.  
Click the [Help] button at the bottom  
of the menu frame.  
1
2
3
Supported browsers:  
To view information on a  
function setting, click the  
corresponding item in the  
Help screen.  
Internet Explorer 5.5 or later (Windows)  
5.1 or later (Macintosh)  
Netscape Navigator 6.0 or later  
In the "Address" field of your Web  
browser, enter the IP address that has  
been configured in the machine.  
When finished, close the Web pages.  
4
If you do not know the IP  
address, see  
When you have finished  
using the Web pages,  
click the  
(close) button  
in the top right corner of  
the page.  
When the connection is completed, the Web page will  
appear in your Web browser.  
20  
   
ABOUT THE WEB PAGES (FOR USERS)  
When you access the user Web pages in the machine, the following page will appear in your browser.  
A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the  
right frame that allows you to configure settings for that item.  
(1)  
(2)  
(3)  
(4)  
(5)  
(6)  
(1) Menu frame  
Click a setting in the menu to configure it.  
(4) Printer Test Page  
The "Printer Settings List", which shows printer  
condition settings and key operator settings, and  
various font lists can be printed.  
4
(2) System Information  
Shows the current status of the machine and  
model name.  
Device Status  
(5) Condition Settings  
Configure basic printer settings and printer  
Shows the current status of the machine, paper  
trays, output trays, toner and other supplies,  
and page counts.  
Out of paper and other warnings appear in red.  
Device Configuration  
language settings.  
(6) Admin Mode  
To open the Web pages for the administrator,  
click here and then enter the administrator's user  
name and password.  
Shows what options are installed.  
Network Status  
Shows the network status. Information on  
"General", "TCP/IP", "NetWare", "AppleTalk",  
and "NetBEUI" is shown on the respective  
pages.  
(3) Submit Print Job  
A file on a computer can be printed out.  
21  
   
WEB FUNCTIONS OF THE MACHINE  
DIRECTLY PRINTING A FILE ON A COMPUTER  
A file that can be accessed by your computer can be directly printed without using the printer driver by specifying the  
file's address.  
Any file that can be accessed by your computer can be printed by this method, including not only files on your  
computer but also files on other computers connected to the same network.  
To directly print a file by this method, click [Submit Print Job] in the menu frame of the Web page.  
Click [Submit Print Job] in the menu  
frame.  
Click [Browse] and select the file that  
you wish to print.  
You can also directly enter the file name (with the  
path).  
1
2
3
4
The "Submit Print Job"  
screen will appear.  
Click [Print].  
Printing begins.  
Select the print format in "Job Detail".  
The settings are described in the table below.  
PDF and TIFF files can be printed.  
To print PDF files, the optional PS3 expansion kit must be installed. Encrypted PDF files cannot be printed.  
Note  
Advanced job settings  
Factory default  
setting  
Item  
Description  
Copies  
Set the number of copies from 1 to 999.  
1
Paper Size  
Orientation  
Binding Edge  
Duplex  
Select the size of paper to be used for printing.  
Not Specified  
Portrait  
Select the printing orientation. (Portrait / Landscape)  
Select the binding position for two-sided printing. (Left / Top)  
Left  
To print on both sides of the paper, select this checkbox. (Only for models Not selected  
that support the two-sided printing.)  
Account Number When "AUDITING MODE" is enabled in the key operator programs, enter  
your 5-digit account number.  
22  
   
WEB FUNCTIONS OF THE MACHINE  
PRINTER DEFAULT SETTINGS  
Configure basic printer settings and printer language settings. The printer default settings consist of the following  
three screens.  
Default settings (page 24): Basic settings that are mainly used when the printer driver is not used (for example,  
when printing from a DOS application).  
PCL settings (page 24): PCL symbol set, font, line feed code, and other settings.  
PostScript settings (page 24)*:Sets whether or not a PostScript error page is printed when a PostScript error  
occurs.  
* This setting only appears when the PS3 expansion kit is installed.  
When the printer driver is used and the same settings are configured both in the printer driver and in the above  
screens, the settings configured in the printer driver override the settings in the above screens. If a setting is  
available in the printer driver, use the printer driver to configure the setting.  
Note  
Configuring the printer condition settings  
Click [Condition Settings] in the menu  
frame.  
Make a selection for the setting in the  
screen that appears.  
For detailed descriptions of the condition settings,  
1
3
The "Default Settings"  
screen of the [Condition  
Settings] appears. If you  
wish to select a setting in  
the "Default Settings"  
screen, go to step 3.  
4
Click [Submit] to save the entered  
information.  
4
Click the desired setting.  
2
23  
     
WEB FUNCTIONS OF THE MACHINE  
Printer condition settings  
Factory default settings are indicated in bold.  
Default settings  
Item  
Settings  
Description  
Copies  
1-999  
This is used to select the number of copies.  
Orientation  
Portrait, Landscape  
This sets the orientation of the printed page. Select [Portrait]  
when the image is longer in the vertical direction, or [Landscape]  
when the image is longer in the horizontal direction.  
Default Paper Size  
A3, B4, A4, A4R, B5,  
B5R, A5, Ledger,  
Legal, Foolscap,  
Letter*, Letter-R,  
Invoice  
This sets the default paper size used for printing. Even if the  
set size of paper is not in any of the trays, the printed image  
is formed in accordance with this setting.  
*Factory default setting is A4 in some regions.  
Default Paper Source  
Auto, Tray 1,  
Tray 2*, Tray 3*,  
Tray 4*, Bypass  
Set the default paper tray.  
*Selections available depend on the trays that are installed.  
(Manual), Bypass (Auto)  
Disable Blank Page Print Enable, Disable  
When this is set to "Enable", blank pages are not printed.  
2-Sided Print  
1-Sided,  
2-Sided (Book),  
2-Sided (Tablet)  
When [2-Sided (Book)] is selected, two-sided printing takes place  
so as to allow binding at the left side. When [2-Sided (Tablet)] is  
selected, two-sided printing takes place so as to allow binding at  
the top. (Only for models that support two-sided printing.)  
ROPM*  
Enable, Disable  
This enables the ROPM function. When enabled, multi-page  
print jobs are stored in memory before printing, and thus the  
computer does not need to repeatedly send the print data  
when multiple copies are printed.  
* This setting is only effective when the dual function board is  
installed.  
PCL settings  
Item  
Settings  
Description  
Symbol Set  
Select one of 35 sets.  
This specifies which country's characters (PCL symbol set)  
are assigned to certain of the symbols in the character code  
list. The factory default setting is [PC-8].  
Font  
Select one internal or  
one expansion font.  
This specifies which PCL font to use for printing. One font can  
be specified from among the internal fonts and expansion  
fonts (when the barcode font kit or the Flash ROM kit is  
installed). The factory default setting is [0:Courier].  
Line Feed Code  
CR=CR; LF=LF;  
FF=FF, CR=CR+LF;  
LF=LF; FF=FF,  
CR=CR; LF=CR+LF;  
FF=CR+FF,  
This specifies the line break code by means of a combination  
of the "CR" (return) code, "LF" (line break) code, and "FF"  
(page break) code. The factory default setting is printing  
based on the transmitted code. The setting can be changed  
by selecting one of four combinations.  
CR=CR+LF;  
LF=CR+LF;  
FF=CR+FF  
Wide A4  
Enable, Disable  
This setting can be enabled to print 80 lines on A4 size paper  
with each line 10CPI font (English characters). When the  
setting is disabled (a checkmark does not appear), each line  
is 78 characters long.  
PostScript settings  
"PostScript Settings" only appears when the PS3 expansion kit is installed.  
Item  
Settings  
Description  
Print PS Errors  
Enable, Disable  
When this setting is enabled, an error description is printed  
each time a PostScript error occurs.  
24  
       
ABOUT THE WEB PAGES (FOR THE  
ADMINISTRATOR)  
In addition to the menus that appear for users, other menus that can only be used by the administrator appear in the  
administrator Web pages.  
A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the  
right frame that allows you to configure settings for that item. Settings that can only be configured by the  
administrator are explained here.  
(1)  
(2)  
(3)  
(4)  
4
(5)  
(6)  
(7)  
(8)  
(1) Information  
Configure machine identification information for  
(5) Alerts Message  
Store destination addresses for alert messages.  
the status & alert E-mail function.  
(6) Security  
(2) Passwords  
Unused ports can be disabled for greater security  
To protect the Web site, the system administrator  
can establish passwords. Enter a password that you  
would like to establish and click the [Submit] button.  
One password can be established for the  
administrator and one password can be  
established for users.  
and port numbers can be changed.  
If "HTTP" is disabled, it will not be possible  
Note  
to open the Web pages. To open the Web  
pages, reset the network expansion kit.  
(7) Services  
Configure information concerning the e-mail system.  
(8) Print Port  
(3) Key Operator Programs  
Setting changes can be prohibited and interface  
settings can be configured.  
Configure settings for e-mail print.  
(4) Status Message  
Configure parameters required for sending status  
messages, such as destination addresses and  
time schedules.  
25  
   
WEB FUNCTIONS OF THE MACHINE  
PROTECTING INFORMATION PROGRAMMED IN THE  
WEB PAGE ([PASSWORDS])  
Passwords can be set (click [Passwords] in the menu frame) to restrict Web page access and protect settings. The  
administrator must change the password from the factory default setting. The administrator must also take care to  
remember the new password. The next time the Web pages are accessed, the new password must be entered.  
A password can be set for the administrator and a password can be set for users.  
Click [Passwords] in the menu frame.  
Enter passwords in "User Password"  
and "Admin Password".  
1
3
A maximum of 7 characters and/or numbers  
can be entered for each password (passwords  
are case sensitive).  
Be sure to enter the same password in  
"Confirm Password" as you did in "New  
Password".  
When you have finished entering all  
items, click [Submit].  
4
Enter the current password in "Admin  
Password".  
When establishing a password for the first time,  
enter "Sharp" in "Admin Password".  
2
The entered password is stored.  
After setting the password, turn the machine  
power off and then back on.  
Be sure to enter "S" in upper case  
and "harp" in lower case (passwords  
are case sensitive).  
When prompted to enter a password, a user  
should enter "user" and an administrator should  
enter "admin" in "User Name". In "Password", the  
respective password for the entered user name  
should be entered.  
Caution  
For more information, click [Help] in the upper  
right-hand corner of the window.  
26  
   
WEB FUNCTIONS OF THE MACHINE  
E-MAIL PRINT FUNCTION  
An e-mail account can be set up for the machine. When this is done, the machine will periodically check the e-mail  
server for e-mail and automatically print out any file attachments it receives. This provides a means for printing a file  
from a computer that does not have the printer driver installed, as the user can simply send the file to the machine as  
an e-mail attachment.  
Setting up the E-mail print function  
To use the e-mail print function, the machine must have an e-mail account.  
Click [Print port] in the menu frame.  
Enter the information regarding the  
e-mail environment.  
For detailed information, Click [Help] in the upper  
right-hand corner of the window.  
1
3
4
The "Print Port Setup"  
page appears.  
Click [Submit] to store the entered  
information.  
Click [E-mail print].  
2
4
Using the E-mail print function  
To use the e-mail print function, attach the file that you wish to print to an e-mail message and send the e-mail to the  
machine's e-mail address.  
The machine can print the following file types: PCLXL, PCL5e, PS, PDF, and TIFF, with file extensions pcl, ps, pdf,  
tiff, and tif.  
Control commands can be entered in the message of the e-mail to specify the number of copies and print format.  
Commands are entered in the format "command name = value".  
The following control commands can be entered:  
Function  
Copies  
Command name  
Values  
Example  
COPIES  
1-999  
COPIES=2  
DUPLEX=LEFT  
Two-sided print DUPLEX  
OFF, TOP, LEFT  
ACCOUNTNUMBER=11111  
PAPER=LETTER  
Account number ACCOUNTNUMBER 5-digit number  
File type  
Paper  
LANGUAGE  
PAPER  
AUTO, PCL, PCLXL, POSTSCRIPT, PDF, TIFF  
Name of available paper (LETTER, A4, etc.)  
• Enter the commands in Plain Text format. If entered in Rich Text format (HTML), the commands will have no  
effect.  
Note  
• To receive a list of the control commands, enter the command "Config" in the e-mail message.  
• If an e-mail is sent with nothing entered in the message, printing will take place according to the settings in the  
condition settings menu in the Web page "Default settings" (page 24).  
• To print PS and PDF files, the PS3 expansion kit is required.  
• An encrypted PDF file cannot be printed.  
• Only enter a "File type" when you are specifying a page-description language. Normally there is no need to  
enter a file type.  
27  
   
WEB FUNCTIONS OF THE MACHINE  
KEY OPERATOR PROGRAMS  
The key operator programs are used to prohibit changes to the [Condition Settings] and to configure interface settings.  
Default settings: Select the setting for which you wish to prohibit changes.  
Interface settings: Enable monitoring of data sent to the network port and set restrictions.  
Configuring a setting in the key operator programs  
Click [Key operator programs] in the  
menu frame.  
Make a selection for the setting in the  
screen that appears.  
See "Key operator programs" for descriptions of  
the settings.  
1
2
3
The "Default Settings"  
screen of the [Key  
operator programs] will  
appear. If you wish to  
select a setting in the  
"Default Settings" screen,  
go to step 3.  
Click [Submit] to store the entered  
information.  
4
Click the desired setting.  
Key operator programs  
When "YES, NO" appears in the "Settings" column, "YES" is selected when a checkmark appears in the checkbox of  
the item, and "NO" is selected when checkmark does not appear.  
Default settings  
Item  
Settings  
Description  
Prohibit Test Page Printing YES, NO  
This setting is used to prohibit printing of a printer test page.  
Disable Default Setting  
Changes  
YES, NO  
This setting is used to prohibit changes to the default  
condition settings.  
Disabling of Clock  
Adjustment  
YES, NO  
This setting is used to prohibit changes to the date and time  
settings. This item does not appear when the fax option is installed.  
Interface settings  
Item  
Settings  
Description  
Hexadecimal Dump  
Mode  
YES, NO  
This program is used to print out the print data from the  
computer in hexadecimal and in the corresponding text  
characters (based on ASCII code). This allows you to  
check whether or not print data is being correctly sent from  
the computer.  
I/O Timeout  
1- 60 - 999 (sec)  
During reception of a print job, if remaining data is not  
received after the time set here elapses, the port  
connection is broken and the next print job is begun.  
Emulation Switching  
Auto*, PostScript*, PCL  
Select the printer language. When [Auto] is selected, the  
language is automatically selected from the data sent to  
the printer. Unless errors occur frequently, do not change  
the setting from [Auto] to another setting.  
*Only when the PS3 expansion kit is installed.  
Port Switching Method  
Switch at End of Job,  
Switch after I/O Timeout  
Select the method for switching network ports.  
28  
           
WEB FUNCTIONS OF THE MACHINE  
E-MAIL STATUS AND E-MAIL ALERT SETTINGS  
These functions send information on machine use (print count, copy count, etc.) and error conditions (paper  
misfeed, out of paper, out of toner, etc.) via e-mail to the administrator of the machine or the dealer.  
Information setup  
SMTP setup  
Machine identification information for the status and  
alert e-mail functions is configured in the "Information  
Setup" screen. The entered information will be  
included in status and alert e-mail messages.  
The status and alert e-mail functions use SMTP  
(Simple Mail Transport Protocol) to send e-mail. The  
following procedure is used to set up the e-mail  
environment. This must be done by the system  
administrator or other person familiar with the network.  
Click [Information] in the menu frame.  
1
Click [Services] in the menu frame.  
1
The "Information Setup"  
screen will appear.  
The "Services Setup"  
screen will appear.  
Enter the machine information.  
2
Click [SMTP].  
2
For detailed information, click the [Help] button in  
the upper right-hand corner of the window.  
4
Click [Submit] to store the entered  
information.  
3
Enter the information required to set  
up the e-mail environment.  
3
For detailed information, click the [Help] button in  
the upper right-hand corner of the window.  
Click [Submit] to store the entered  
information.  
4
29  
     
WEB FUNCTIONS OF THE MACHINE  
Status message setup  
Alerts message setup  
Use the status message function to send the current  
counter information, including the copy count, print  
count, and total output count, based on the specified  
schedule. The destinations can be set for  
Use the alert message function to send alert  
information, such as empty toner and paper and  
trouble including paper misfeeds, to specified  
destinations when such problems occur. The  
destinations can be set for administrators and dealers  
respectively.  
administrators and dealers respectively.  
To set up the status message, follow these steps.  
To set up the alert message, follow the procedure  
below.  
Click [Status Message] in the menu  
1
frame.  
Click [Alerts Message] in the menu  
frame.  
The "Status Message  
Setup" screen will  
appear.  
1
The "Alerts Message  
Setup" screen will  
appear.  
Enter the required information,  
including the destination addresses  
and time schedule.  
2
Enter the destination addresses.  
2
For detailed information, click the [Help] button in  
the upper right-hand corner of the window.  
For detailed information, click the [Help] button in  
the upper right-hand corner of the window.  
Click [Submit] to store the entered  
information.  
3
Click [Submit] to store the entered  
information.  
3
When the E-mail Status settings are completed, printer  
count information will be sent periodically by e-mail to  
the specified e-mail addresses.  
If these parameters are set, event information for the  
printer will be transmitted to the specified addresses  
via E-mail each time a specified event occurs. The  
meaning of each event item is shown below.  
If you quit the browser before clicking  
Note  
[Submit], the settings will be canceled. To  
send printer information immediately to the  
specified e-mail addresses, click [Send  
Now].  
(Example)  
Paper Jam: A paper misfeed has occurred.  
Toner Low: Toner is low.  
Toner Empty: Toner must be added.  
Paper Empty: Paper must be loaded.  
If you quit the browser before clicking  
[Submit], the settings will be canceled.  
Note  
30  
   
KEY OPERATOR PROGRAMS  
5
The key operator programs allow the administrator of the machine (key operator) to enable and disable functions to  
suit the needs of the workplace. This chapter explains the key operator programs for the network and printer  
functions. For key operator programs for general use of the machine, see the "Key operator's guide".  
For the initial key operator code set at the factory, see "PROGRAMMING A KEY OPERATOR CODE" in the "Key  
operator's guide".  
KEY OPERATOR PROGRAM LIST  
The key operator programs for the network and printer functions are shown in the following table. Factory default  
settings are indicated in bold. When "YES, NO" appears in the "Settings" column of a program, the program is  
enabled by pressing the [OK] key so that a checkmark appears in the checkbox. A checkmark in the checkbox (  
indicates that "YES" is selected. No checkmark ( ) indicates that "NO" is selected.  
)
The key operator programs that can be accessed depend on the machine and the options that are installed.  
Note  
Mode  
Program  
Settings  
YES, NO  
Explanation  
NETWORK  
ENABLE DHCP  
Enable this setting if the machine will use an  
IP address that is assigned by a DHCP server.  
If DHCP is used, the IP address assigned to  
the machine may change automatically on  
occasion. If this happens, printing will not be  
possible. Change the port setting of the printer  
driver to the new IP address.  
IP ADDRESS SETTINGS  
IP ADDRESS  
SUBNETMASK  
If the machine will be assigned a permanent  
IP address, use these settings to enter the IP  
address, subnet mask, and default gateway.  
DEFAULT GATEWAY  
ENABLE TCP/IP  
ENABLE NetWare  
YES, NO  
Select whether or not TCP/IP protocol will be used.  
YES, NO  
Select whether or not NetWare protocol will  
be used.  
ENABLE EtherTalk  
ENABLE NetBEUI  
NOTICE PAGE  
YES, NO  
YES, NO  
YES, NO  
Select whether or not EtherTalk protocol will  
be used.  
Select whether or not NetBEUI protocol will  
be used.  
PRINTER  
Select whether or not a Notice Page (page  
36) is printed when printing is not successful  
due to a memory full (or other) error.  
FORCED OUTPUT OF YES, NO  
PRINT  
When no tray has the specified size of paper,  
this setting is used to select whether or not  
the print job will be printed on the closest size  
of paper.  
OUTPUT TRAYS  
CENTER TRAY  
UPPER TRAY  
,
Specifies the output tray. When the printer  
driver is used to print, the setting in the printer  
driver has priority. (This setting is only  
available if a job separator tray is installed.)  
31  
       
USING THE KEY OPERATOR PROGRAMS  
BASIC PROCEDURE FOR CONFIGURING SETTINGS  
Follow the steps below to access the key operator settings for the network and printer functions.  
Press the [SPECIAL FUNCTION] key.  
Press the [OK] key.  
1
6
The special function screen  
will appear.  
OK  
PRINTER  
NOTICE PAGE  
DUPLEX  
SPECIAL FUNCTION  
DUPLEX SCAN  
DUPLEX SCAN  
FORCED OUTPUT OF  
PRINT  
OUTPUT TRAYS  
ACC.  
The settings of the  
selected mode will  
appear.  
Select "KEY OPERATOR PRG." with  
the [ ] or [ ] key.  
2
Example: The above screen shows the settings when  
printer mode is selected.  
GH  
SPECIAL FUNCTION  
PAPER SIZE SET  
PQR  
Select the desired program with the  
[ ] or [ ] key.  
DISPLAY CONTRAST  
7
DUPLEX  
SPECIAL NCTION  
TOTAL COUNT  
KEY OPERATOR PRG.  
Press the [OK] key.  
3
A checkbox appears to the left of several of the  
programs. To enable a function (make a checkmark  
appear), press the [OK] key. To cancel a selection,  
press the [OK] key once again to remove the  
checkmark and disable the function. Go to step 9.  
When the [OK] key is pressed for a program that  
does not have a checkbox, the settings for the  
program appear.  
Enter key operator  
code.  
BACK  
OK  
GHI  
KEY OPERATOR CODE:  
-----  
The key operator code  
entry screen will appear.  
Press the [OK] key and follow the  
instructions in the program screen.  
8
Use the numeric keys to enter the key  
operator code.  
4
OK  
OK  
ABC  
DEF  
MNO  
WXYZ  
MODE SELECT  
KEY OP. # CHANGE  
COPIER  
GHI  
JKL  
PQRS  
T
_
@.-  
FUNCTION  
PRINTER  
To use another program for the same  
mode, select the desired program with  
the [ ] or [ ] key.  
To use a program for a different mode, press the  
[BACK] key and select the desired mode. To exit  
the key operator programs, press the [CA] key  
9
ACC. #
END  
SCANNER  
" " will appear for each digit entered.  
The mode selection screen will appear.  
Select the desired mode with the [ ]  
or [ ] key.  
(
).  
5
MODE SELECT  
KEY OP. # CHANGE  
COPIER  
PRINTER  
SCANNER  
32  
     
KEY OPERATOR PROGRAMS  
SPECIAL SETTINGS  
IP address settings  
This program is used to set the "IP ADDRESS", "SUBNETMASK", and "DEFAULT GATEWAY". The following  
screen appears when this program is selected.  
IP ADDRESS SETT-  
INGS  
IP ADDRESS  
0
0
0
0
Enter the IP address, subnet mask,  
and default gateway.  
1
These move the cursor up and  
down to select "IP ADDRESS",  
"SUBNETMASK", and  
"DEFAULT GATEWAY".  
[
[
][ ] keys  
These move the cursor left  
and right.  
][ ] keys  
These are used to enter  
numbers.  
Numeric keys  
[C] key (  
)
Use this to cancel an entry.  
This cancels an entry and  
returns you to the previous  
screen.  
[BACK] key  
5
This cancels the setting and  
returns the display to the  
base screen of the mode that  
was in effect before the key  
operator programs were  
entered.  
[CA] key (  
)
This cancels the setting and  
returns the display to the  
base screen of the mode that  
was in effect before the key  
operator programs were  
entered.  
[SPECIAL  
FUNCTION] key  
When you have completed all  
settings, press the [OK] key.  
The settings will be saved.  
2
3
Turn off the machine power, wait for a  
few seconds, and then turn on the  
power again.  
The new settings will take effect after the power is  
turned on.  
33  
   
TROUBLESHOOTING  
6
TROUBLESHOOTING  
This chapter explains what to do when the machine does not connect to the network or when problems occur during  
printing.  
For problems related to the machine such as running out of paper or paper misfeeds, see the "Operation manual (for  
general information and copier)".  
Network connection problems  
Problem  
Cause and solution  
Page  
The LAN cable is disconnected.  
Software setup  
guide  
Make sure that the LAN cable is firmly inserted in the connectors on  
the machine and your computer. To connect the cable, see the  
"Software setup guide".  
Is the machine configured for use on the same network as  
the computer?  
The machine cannot be used if it is not connected to the same  
network as the computer, or if it is not configured for use on the  
network.  
For more information, consult your network administrator.  
The machine does  
not connect to the  
network.  
(Points to check on the Macintosh)  
AppleTalk is disabled.  
In Mac OS X, click [Network] in [System Preferences] and select  
Ethernet in "Show". Click the [AppleTalk] tab and make sure that  
[Make AppleTalk Active] is selected.  
In Mac OS 8.6 to 9.2.2, open [Chooser] from the Apple menu and  
make sure that [Active] is selected. Printing is not possible if [Active]  
is not selected.  
[Ethernet] is not selected for "Connect via" for  
AppleTalk? (Mac OS 8.6 to 9.2.2)  
Open [AppleTalk] from the [Control Panels] and make sure that  
[Ethernet] is selected in the "Connect via" menu. Printing is not  
possible if [Ethernet] is not selected.  
34  
   
TROUBLESHOOTING  
Problems during printing  
Problem  
Cause and solution  
Page  
The machine is set to off-line mode.  
Press the [PRINT] key to select printer mode and then select  
"ONLINE" with the [ ] key.  
Your machine is not selected correctly in the application  
for the print job.  
In the dialog box that appears after you select [Print] from the [File]  
menu in the application, make sure you have selected the machine  
as the printer.  
Copying or scanning is in progress, or a fax is being  
printed (when the fax option is installed).  
Wait until copying, scanning, or fax printing is finished.  
The machine does  
not receive print  
data.  
(The DATA indicator  
does not blink.)  
Has the printer driver been installed correctly?  
Install the appropriate printer driver. For the procedure for installing  
the printer driver, see the "Software setup guide", which  
accompanies the machine.  
Software setup  
guide  
The port setting is not correct.  
Printing is not possible if the printer driver port setting is not correct.  
Set the port correctly.  
Software setup  
guide  
"CANCEL JOBS OF INVALID ACCOUNTS" is enabled.  
Enter a correct account number in the printer driver before printing  
(consult your key operator).  
The printed page limit has been reached.  
Consult your key operator.  
Key operator's guide  
(Depending on the machine status, the DATA indicator may blink.)  
Operation manual (for  
general information  
and copier)  
There is no paper in the specified tray.  
Load paper in the tray.  
Printing does not  
take place.  
"FORCED OUTPUT OF PRINT" is disabled.  
Add paper to the bypass tray, press the [PRINT] key on the machine  
to switch to printer mode, and then select "BYPASS-TRAY". Printing  
will resume.  
(The DATA indicator is  
blinking.)  
6
Simultaneous use of two or more application software  
programs.  
Printing is slow.  
Start printing after quitting all unused application software programs.  
The paper is loaded so that printing takes place on the  
back side of the paper.  
Some types of paper have a front and a back side. If the paper is  
loaded so that printing takes place on the back side, toner will not  
adhere well to the paper and a good image will not be obtained.  
The printed image  
is light and  
uneven.  
Operation manual (for  
general information  
and copier)  
Operation manual (for  
general information  
and copier)  
You are using paper that is outside the specified size and  
weight range.  
Use paper within the specified range.  
The paper is curled or damp.  
Operation manual (for  
general information  
and copier)  
Replace the paper. During periods when the machine is not used for  
a long time, remove the paper from the tray and store it in a dark  
place in a bag to prevent moisture absorption.  
The printed image  
is dirty.  
You did not set sufficient margins in the paper settings of  
your application.  
The top and bottom of the paper may be dirty if the margins are set  
outside of the specified print quality area.  
Set the margins within the specified print quality area.  
35  
TROUBLESHOOTING  
Problem  
Cause and solution  
Page  
The paper size set in the printer driver is not the same as  
the paper size loaded in the tray.  
Make sure that the paper size setting matches the size of the paper  
loaded in the tray. If the [Fit to Page] setting is selected in Windows,  
make sure that the paper size selected in the "Fit To Paper Size"  
drop-down list is the same as the size of the paper loaded in the tray.  
The image orientation setting in the printer driver is not  
correct.  
On a Windows environment, click the [Paper] tab in the printer driver  
setup screen and make sure that "Image Orientation" is set to the  
correct orientation. On a Macintosh, make sure that the correct  
orientation is selected in the application settings.  
The printed image  
is skewed or it  
runs off the paper.  
Operation manual  
(for general  
Paper is not loaded properly.  
Make sure the paper is correctly loaded.  
information and  
copier)  
The margins are not set correctly in the application.  
Check the paper size and margin settings in the application. Also  
make sure that the print settings are correct for the paper size.  
A notice page is printed  
If you find that a notice page has been printed at the end of a print job, the print data received from the computer has  
not been printed as specified. Fix the problem as explained below and then try printing again.  
What to do when a notice page is printed  
****************************************************  
The Notice Page can be set to not print  
out in "NOTICE PAGE" (page 31) of the  
key operator programs.  
When the dual function board is  
installed  
Notice Page  
Note  
****************************************************  
The IMC memory full error had occurred,  
a normal output was not able to be executed.  
Please refer to the operation manual for  
the solution method.  
The dual function board memory is used  
to temporarily hold print data when the  
ROPM function is used. This memory is  
also used to temporarily store original  
image data during a copy job. The  
proportion of memory allocated to the  
printer function can be changed in the key  
operator programs. (See the "Key  
operator's guide".) The memory can be  
increased by adding the optional memory  
modules. For details, contact your SHARP  
dealer.  
The above notice page is printed when a print job  
containing more data than can be held in the memory  
of the dual function board memory is sent. If you  
printed using the printer driver, remove the checkmark  
from [ROPM] in the [Configuration] tab of the printer  
driver setup screen to disable the ROPM function. If  
you need to use the ROPM function, select a lower  
resolution setting in the printer driver or increase the  
amount of memory.  
When the dual function board is not  
installed  
A notice page such as "The incorrect  
driver is chosen, a normal output was not  
able to be executed....." will be printed if  
you attempt to print using the print driver  
for the dual function board. Install the  
standard print driver as explained in "1.  
INSTALLING THE SOFTWARE (THAT  
ACCOMPANIES THE MACHINE)" in the  
"Software setup guide" and select the  
standard driver when printing.  
36  
 
CHECKING THE IP ADDRESS  
There are several settings where the IP address must be entered or checked.  
To check the IP address of the machine, hold down the status button on the network expansion kit for at least 2  
seconds to print out a Printer Setting List.  
Status button  
How to reset the network expansion kit  
To reset the network expansion kit, power on the machine while holding down the status button on the network  
Caution  
expansion kit.  
Network scanner destination information and scanning settings will remain after the network expansion kit is  
reset, however, the network settings and network printer settings will revert to the factory default settings.  
6
37  
   
SPECIFICATIONS  
7
PRINTER SPECIFICATIONS  
When the dual function board is installed:  
AR-M206/AR-M207: 20 pages/min, AR-M161/AR-M162/AR-M165: 16 pages/min  
When the dual function board is not installed:  
1
Printing speed*  
12 pages/min  
2
Resolution  
600 dpi / 300 dpi*  
Standard memory: 64 MB  
Additional memory slot:1 slot (an additional 128 MB or 256 MB memory module  
(144-pin SDRAM SODIMM) can be installed)  
Network expansion  
kit memory*  
3
4
Emulation  
Installed fonts  
Interface  
PCL5e, PCL6, PS3 (PostScript 3)*  
PCL6/PCL5e compatible: 80 outline fonts and 1 bitmap font  
PostScript 3 compatible* : 136 outline fonts  
3
10/100Base-TX network interface  
*1 Print speed during printing of the second sheet and following sheets when using 8-1/2" x 11" (A4) plain paper and performing  
continuous one-sided printing of the same page; excluding use of offset output.  
*2 300 dpi can only be selected when using the PCL6 or PCL5e printer driver.  
*3 For information on machine and dual function board memory, see the "Operation manual (for general information and copier)".  
*4 Available only if the PS3 expansion kit (AR-PK1/N) is installed.  
As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification  
changes for product improvement without prior notice.  
Note  
38  
   
PRINTER DRIVER SPECIFICATIONS  
Windows  
Macintosh  
PPD  
Function  
PCL6  
PCL5e  
PS  
PPD  
1 to 999  
Yes  
Frequently Number of copies  
1 to 999  
Yes  
1 to 999  
Yes  
1 to 999  
Yes  
1 to 999  
Yes  
used  
Printing orientation  
functions  
*1  
N-up Number  
2, 4, 6, 8, 9, 16 2, 4, 6, 8, 9, 16 2, 4, 6, 8, 9, 16  
2, 4  
2, 4, 6, 9, 16  
Selectable  
Selectable  
Yes  
Order  
Selectable  
Yes/No  
Selectable  
Yes/No  
Selectable  
Yes/No  
Fixed  
1
Border  
Yes/No*  
Yes  
2
Two-sided printing*  
Yes  
Yes  
Yes  
2
Binding Style*  
Book/Tablet  
Book/Tablet  
Book/Tablet  
Long Side /  
Short Side  
Long Side /  
Short Side  
2
3
Pamphlet Style*  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
No*  
No  
Source  
Paper size  
Yes  
Yes  
Selection  
4
5
Custom Paper Size  
Source Selection  
Output tray settings  
Cover Settings  
Resolution  
1 size  
Yes  
1 size  
Yes  
1 size  
Yes  
3 sizes*  
1 size*  
Yes  
Yes  
No  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Graphics  
600/300dpi  
No  
600/300dpi  
No  
600dpi  
Yes  
600dpi  
No  
600dpi  
No  
Halftone  
Graphics Mode  
Zoom  
Yes  
Yes  
No  
No  
No  
No  
No  
Yes  
Yes  
Yes  
Yes  
No  
Yes  
Mirror Image  
Negative Image  
Fit To Page  
No  
No  
Yes  
Yes  
No  
No  
Yes  
Yes  
Yes  
Yes  
Yes  
No  
6
Fonts  
Resident fonts  
80 fonts  
80 fonts  
136 fonts  
136 fonts*  
35 fonts  
*7  
Selectabledownload  
fonts  
bitmap,  
TrueType,  
Graphics  
bitmap,  
TrueType,  
Graphics  
bitmap,  
Type1,  
TrueType  
bitmap,  
Type1,  
TrueType  
No  
*8  
Other  
Automatic  
Yes  
Yes  
Yes  
No  
Yes  
functions  
configuration settings  
7
9
ROPM*  
Yes  
Yes  
Yes  
Yes  
No  
Yes  
Yes  
Yes  
Yes  
No  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
No  
Yes  
No  
Overlay  
5
Job Control  
No  
Yes*  
Watermark  
Yes  
No  
Yes  
No  
Job Compression  
Bitmap Compression  
No  
No  
No  
No  
*1 N-up printing cannot be used in Windows NT 4.0. In Windows 2000/XP/Server 2003, 2, 4, 6, 9, and 16 N-up printing can be  
used.  
*2 Only for models that support two-sided printing.  
*3 Pamphlet style printing is available in Windows 2000/XP/Server 2003.  
*4 A custom paper size cannot be set in Windows NT 4.0. In Windows 2000/XP/Server 2003, one custom paper size can be set.  
*5 Cannot be used in Mac OS X v10.1.5.  
*6 In Windows NT 4.0, 35 resident fonts are available.  
*7 Type 1 and TrueType can be selected in some versions of LaserWriter.  
*8 Cannot be used in Mac OS X.  
*9 Can only be used when the dual function board is installed.  
39  
 
AR-NB3 (for network printer)  
SHARP CORPORATION  
ARNB3-EN-PRINTER  

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