Panasonic Kx Ft31bx User Manual
Quick Start  
Personal Facsimile  
Model No.  
To get started,  
please read the  
Quick Start section.  
KX-FT31BX  
OPERATING  
INSTRUCTIONS  
Please read these Operating Instructions  
before using the unit and save for future  
reference.  
Important safety instructions  
When using this unit, basic safety precautions  
should always be followed to reduce the risk of fire,  
electric shock, or personal injury.  
B. If liquid has been spilled into the unit.  
C.If the unit has been exposed to rain or  
water.  
1. Read and understand all instructions.  
2. Follow all warnings and instructions marked on  
this unit.  
3. Unplug this unit from AC outlets before  
cleaning. Do not use liquid or aerosol cleaners.  
Use a damp cloth for cleaning.  
D.If the unit does not work normally by  
following the operating instructions. Adjust  
only controls covered by the operating  
instructions. Improper adjustment may  
require extensive work by an authorized  
servicenter.  
4. Do not use this unit near water, for example,  
near a bath tub, wash bowl, kitchen sink, or  
the like.  
E. If the unit has been dropped or physically  
damaged.  
F. If the unit exhibits a distinct change in  
performance.  
5. Place the unit securely on a stable surface.  
Serious damage and/or injury may result if the  
unit falls.  
14. During thunderstorms, avoid using telephones  
except cordless types. There may be a remote  
risk of an electric shock from lightning.  
15. Do not use this unit to report a gas leak, when  
in the vicinity of the leak.  
6. Do not cover slots and openings on the unit.  
They are provided for ventilation and  
protection against overheating. Never place  
the unit near radiators, or in a place where  
proper ventilation is not provided.  
7. Use only the power source marked on the unit.  
If you are not sure of the type of power  
supplied to your home, consult your dealer or  
local power company.  
SAVE THESE  
INSTRUCTIONS  
8. For safety purposes this product is equipped  
with a three prong grounded plug. If you do not  
have this type of outlet, please have one  
installed. Do not use any type of adaptor plug  
to defeat this safety feature.  
9. Do not place objects on the power cord. Install  
the unit where no one can step or trip on the  
cord.  
10. Do not overload wall outlets and extension  
cords. This can result in the risk of fire or  
electric shock.  
11. Never push any objects through slots in this  
unit. This may result in the risk of fire or  
electric shock. Never spill any liquid on the  
unit.  
12. To reduce the risk of electric shock, do not  
disassemble this unit. Take the unit to an  
authorized servicenter when service is  
required. Opening or removing covers may  
expose you to dangerous voltages or other  
risks. Incorrect reassembly can cause electric  
shock when the unit is subsequently used.  
13. Unplug this unit from the wall outlet and refer  
servicing to an authorized servicenter when the  
following conditions occur:  
INSTALLATION:  
1. Never install telephone wiring during a lightning  
storm.  
2. Never install telephone jacks in wet locations  
unless the jack is specifically designed for wet  
locations.  
3. Never touch uninsulated telephone wires or  
terminals unless the telephone line has been  
disconnected at the network interface.  
4. Use caution when installing or modifying  
telephone lines.  
WARNING:  
●
To prevent the risk of fire or electrical shock, do  
not expose this product to rain or any type of  
moisture.  
OTHER INFORMATION:  
●
Keep the unit away from electrical noise-  
generating devices, such as fluorescent lamps  
and motors.  
●
The unit should be kept free from dust, high  
temperature, and vibration.  
●
The unit should not be exposed to direct sunlight.  
●
Do not place heavy objects on top of this unit.  
Do not touch the plug with wet hands.  
A. When the power supply cord or plug is  
damaged or frayed.  
●
3
Included accessories  
Power cord . . . . . . . . . . . . . . . . 1 pc. Telephone line cord . . . . . . . . 1 pc. Handset . . . . . . . . . . . . . . . . . . 1 pc.  
Handset cord . . . . . . . . . . . . . . 1 pc. Recording paper . . . . . . . . . . 1 pc.  
—See the next page for replacing  
the recording paper.  
●
If any items are missing or damaged, check with the place of purchase.  
●
Save the original carton and packing materials for future shipping and transporting of the unit.  
4
Accessory order information  
Use the following types of recording paper for replacement.  
Model No.  
Description  
Specifications  
1
216 mm x 30 m (8 /2" x 98') roll,  
with 25 mm (1") core  
KX-A106  
Standard thermal recording paper  
1
216 mm x 30 m (8 /2" x 98') roll,  
Super thermal recording paper  
(Like plain paper)  
KX-A125  
with 25 mm (1") core  
Help function  
You can print a quick reference for assistance as follows.  
Select which operation you want to print out by  
HELP  
1
pressing  
repeatedly.  
HELP  
●
Pressing  
one time  
HELP  
1.HOW TO SET UP  
two times  
2.EASY DIAL  
three times  
3.FAX OPERATION  
four times  
4.RECEIVE MODE  
START/COPY/SET  
START/COPY/SET  
Press  
.
2
PRINTING  
Note:  
●
When you press  
during programming, the unit  
HELP  
will print out a quick reference for that feature.  
5
Table of Contents  
To install the recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8  
To connect the unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9  
To make a voice call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10  
To answer a voice call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10  
To send faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11  
To receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12  
To make a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13  
Quick  
Start  
Finding the  
Controls  
Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14  
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16  
Initial  
Preparation  
Setup  
Installing the recording paper . . . . . . . . . . . . . . . . . . . . . . 17  
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18  
Programming the date and time, your name and  
facsimile telephone number . . . . . . . . . . . . . . . . . . . . . 19  
Volumes  
Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23  
Making and  
Answering Calls  
Making a voice call manually . . . . . . . . . . . . . . . . . . . . . . . 24  
Answering a voice call . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24  
TONE, FLASH and PAUSE buttons . . . . . . . . . . . . . . . . . 25  
Telephone  
EASY DIAL  
Storing names and telephone numbers in  
the EASY DIAL directory . . . . . . . . . . . . . . . . . . . . . . . . 26  
Making a voice call using the EASY DIAL directory . . . . . 29  
Voice Contact  
Sending Faxes  
Talking to the caller after fax transmission or reception . . . 30  
Sending faxes manually . . . . . . . . . . . . . . . . . . . . . . . . . . 31  
Sending faxes using the EASY DIAL directory . . . . . . . . . . 32  
Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . . 33  
Printing the transmission report . . . . . . . . . . . . . . . . . . . . . 34  
Setting the journal report to print automatically . . . . . . . . . 35  
Delayed transmission (sending a fax at a specific time) . . . 36  
Sending documents overseas . . . . . . . . . . . . . . . . . . . . . . 37  
Transmit polling (letting another machine retrieve  
Fax/Copy  
a fax on your unit) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37  
(continued)  
6
Quick Start  
Receiving Faxes  
Selecting the way to receive calls . . . . . . . . . . . . . . . . . . . 38  
TEL mode (answering all calls manually) . . . . . . . . . . . . . 40  
FAX ONLY mode (all calls are received as faxes) . . . . . . 41  
TEL/FAX mode (receiving voice calls with rings  
Fax/Copy  
and fax calls without rings) . . . . . . . . . . . . . . . . . . . . . . 42  
EXT.TAM mode (using with an external telephone  
answering machine) . . . . . . . . . . . . . . . . . . . . . . . . . . . 45  
Distinctive ring service (ring pattern detection feature) . . . 48  
Receiving faxes using an extension telephone . . . . . . . . . 50  
Changing the fax activation code . . . . . . . . . . . . . . . . . . . 51  
Receive polling (retrieving faxes placed on another  
party’s machine) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52  
Setting the silent detection (receiving faxes from older  
model facsimiles) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53  
Setting the friendly reception . . . . . . . . . . . . . . . . . . . . . . . 54  
Signaling your pager when your unit receives a fax . . . . . 55  
Copying  
Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56  
Error Messages  
Operations  
Error messages on printed reports . . . . . . . . . . . . . . . . . . 57  
Error messages on the LCD display . . . . . . . . . . . . . . . . . 58  
Help  
When a function does not work, check here before  
requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59  
If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . 61  
Jams  
Clearing a recording paper jam . . . . . . . . . . . . . . . . . . . . . 62  
When a document you are sending jams . . . . . . . . . . . . . 63  
When documents you send do not feed, or multi-feed . . . 63  
Cleaning  
Print Reports  
Cleaning the document feeder . . . . . . . . . . . . . . . . . . . . . 64  
Cleaning the thermal head . . . . . . . . . . . . . . . . . . . . . . . . 64  
Printing the feature settings, telephone numbers,  
General  
and the journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65  
Information  
Display Contrast Changing the LCD display contrast . . . . . . . . . . . . . . . . . . 66  
Reset  
Resetting the advanced features . . . . . . . . . . . . . . . . . . . . 67  
Summary of user programmable features . . . . . . . . . . . . . 68  
Features  
Summary  
Specifications  
Index  
Technical data about this product . . . . . . . . . . . . . . . . . . . 70  
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71  
7
Quick Start  
To install the recording paper  
Open the cover by pressing  
the cover open button.  
1
Install a recording paper roll.  
2
correct  
incorrect  
Pull the leading edge of  
the paper out of the unit.  
3
4
10cm  
(4 inches)  
Close the cover securely,  
and tear off the excess  
paper.  
●
For further details, see page 17.  
8
Quick Start  
To connect the unit  
DIALING  
MODE  
TONE PULSE  
Dialing mode switch:  
Set to TONE.  
●
If you cannot dial,  
set to PULSE.  
Connect the handset.  
1
To the single telephone line  
Connect the telephone  
line cord.  
2
3
To the power outlet (220-240 V)  
Connect the power cord.  
●
●
For further details, see page 18.  
You can print a quick reference for assistance (see the “Help function” on page 5).  
9
Quick Start  
To make a voice call  
Lift the handset.  
1
Dial the number.  
2
When finished,  
hang up the handset.  
3
To answer a voice call  
When the unit rings,  
lift the handset.  
1
When finished,  
hang up the handset.  
2
●
For further details, see page 24.  
10  
Quick Start  
To send faxes  
Open the document feeder tray.  
1
Adjust the width of the  
document guides to  
the size of the document.  
2
3
Insert the document until  
a beep tone is heard.  
FACE DOWN  
(up to 5 sheets)  
Press MONITOR .  
4
5
6
Dial the fax number.  
When a fax tone is heard,  
press START/COPY/SET .  
●
For further details, see page 31.  
11  
Quick Start  
To receive faxes  
When the unit rings, lift the handset.  
1
When:  
2
3
—document reception is required,  
—a fax calling tone (slow beep) is heard, or  
—no sound is heard,  
press  
.
START/COPY/SET  
Hang up the handset.  
●
●
For further details, see page 40.  
You can select the desired receive mode according to your needs.  
See pages 38 and 39.  
12  
Quick Start  
To make a copy  
Open the document feeder tray.  
1
Adjust the width of the  
document guides to  
the size of the document.  
2
3
Insert the document until  
a beep tone is heard.  
FACE DOWN  
(up to 5 sheets)  
START/COPY/SET  
Press  
.
4
●
For further details, see page 56.  
13  
Finding the Controls  
Location  
●
●
Used to select a resolution (p. 31).  
Used as a secret key (p. 26).  
●
●
●
Used to change from pulse to tone  
during dialing (p. 25).  
Used to turn on/off the auto receive mode  
(p. 38, 39).  
Used as an insert key (p. 21, 27).  
Display panel  
Dial keypad  
1 2 3  
4 5 6  
AUTO RECEIVE  
FAX  
RESOLUTION  
7 8 9  
TONE  
0
REDIAL  
/PAUSE  
MONITOR  
VOLUME  
RINGER  
▲
HANDSET  
MONITOR  
HANDSET  
MUTE  
FLASH  
▼
●
●
●
●
Used to redial the last number  
dialed (p. 24, 31).  
Used to insert a pause during  
dialing (p. 25).  
Used to adjust volumes (p. 23).  
Used to select feature settings  
during programming.  
●
Used to dial without lifting the handset.  
●
●
Used as a hookswitch (p. 25).  
Used for handset muting (p. 24).  
Used as a hyphen key (p. 27).  
●
14  
Finding the Controls  
●
●
Used to print a quick reference (p. 5).  
Used to confirm a stored telephone number (p. 29).  
●
Used to initiate or exit programming.  
HELP  
●
Used to search for a stored name (p. 29, 32).  
Used to select characters during programming  
●
NAME/TEL NO.  
(p. 21, 27).  
Used to select the basic features during  
MENU  
●
programming (p. 68).  
DIRECTORY  
EDIT  
SEARCH  
STOP START/COPY/ SET  
●
Used to initiate transmission, reception  
or copying.  
Used to store a parameter during  
●
programming.  
●
Used to stop an operation or programming.  
●
Used to store or edit names and telephone numbers  
in the EASY DIAL directory (p. 26, 28).  
15  
Finding the Controls  
Overview  
Document entrance  
Document feeder tray  
Document guide(s)  
Document exit  
Cover open button  
16  
Setup  
Installing the recording paper  
Open the cover by pressing the cover open  
1
button and  
install the recording paper roll.  
●
If the paper is secured with glue or tape, cut  
approximately 15 cm (6 inches) from the  
beginning.  
Cover open  
button  
Pull the leading edge of the paper approximately  
10 cm (4 inches) out of the unit.  
10 cm  
2
3
●
Make sure that the shiny side of the paper is  
facing down and there is no slack.  
incorrect  
correct  
Close the cover securely by pushing down on  
both corners.  
●
When you close the cover, do not push the  
flaps down or a paper jam will occur.  
Flaps  
Tear off the excess paper by pulling it towards  
you.  
4
Note:  
●
Only use the included roll of paper or specified recording paper, or else the print quality may be affected  
and/or excessive thermal head wear may occur.  
●
●
To order recording paper, see page 5.  
When the power cord is connected, everytime you close the cover a message will be printed. If the recording  
paper is set to the wrong side, a message will not be printed. Install the paper correctly.  
17  
Setup  
Connections  
Connect the handset cord.  
1
Connect the telephone line cord.  
2
Connect the power cord.  
3
DIALING  
MODE  
TONE PULSE  
Dialing mode switch:  
Set to TONE.  
●
If you cannot dial,  
set to PULSE.  
Handset cord  
Connect to “LINE”.  
Telephone line cord  
To the single telephone line  
Power cord  
To the power outlet (220-240 V)  
Note:  
●
When you operate this product, the power outlet should be near the product and easily accessible.  
18  
Setup  
Programming the date and time, your name  
and facsimile telephone number  
You can program the date and time, your logo and facsimile telephone number and this information will  
be printed on each page transmitted from your unit.  
Your logo  
Your facsimile telephone number  
Date and time  
Example:  
FROM : Panasonic Fax  
PHONE NO. : 1234567  
FEB. 26 1998 04:02PM P1  
Fax Correspondence  
Setting the date and time  
Press MENU .  
Dial keypad  
MENU  
1
1.SYSTEM SET UP  
Display:  
1
4
2
5
8
0
3
6
9
Press  
, then 0 1 .  
2
SET DATE & TIME  
Press START/COPY/SET .  
7
3
M:01/D:01/Y:98  
Cursor  
STOP  
START/COPY/SET  
Enter the correct month/day/year by selecting  
each 2 digits.  
4
Example: Aug. 10, 1998  
0 8 1 0 9 8  
Press  
.
M:08/D:10/Y:98  
START/COPY/SET  
Press  
.
5
6
TIME: 12:00AM  
Enter the correct hour/minute by selecting  
each 2 digits. Press  
to select AM or PM.  
Example: 3:15PM  
Note:  
0 3 1 5  
1. Press  
.
●
The  
key can be used to select AM or PM  
TIME: 03:15AM  
wherever the cursor is located.  
The accuracy of the clock will be approximately  
±60 seconds a month.  
●
2. Press  
until PM is displayed.  
TIME: 03:15PM  
To correct a mistake  
START/COPY/SET  
Press  
.
7
8
●
Press  
or  
to move the cursor to the  
[ ]  
SETUP ITEM  
incorrect number, then make the correction.  
If you press  
STOP  
display will return to the previous one.  
●
while programming, the  
Press MENU .  
19  
Setup  
Setting your logo  
The logo can be your company, division or personal name.  
Press MENU .  
AUTO RECEIVE  
Dial keypad  
1
1.SYSTEM SET UP  
YOUR LOGO  
Display:  
MENU  
Press  
, then 0 2 .  
1
4
7
2
5
8
0
3
6
9
2
3
4
Press START/COPY/SET .  
LOGO=  
Enter your logo, up to 30 characters, by following  
the instructions on the next page.  
STOP  
START/COPY/SET  
Example (using the dial keypad): Bill  
2
1. Press  
twice.  
LOGO=B  
Cursor  
2. Press 4 six times.  
LOGO=Bi  
3. Press 5 six times.  
LOGO=Bil  
4. Press  
to move the cursor to the next  
space and press 5 six times.  
LOGO=Bill  
START/COPY/SET  
Press  
.
5
6
[ ]  
SETUP ITEM  
Press MENU .  
To correct a mistake  
To insert a character  
●
Press  
or  
to move the cursor to the incorrect  
1. Press  
or  
to move the cursor to the  
character, then make the correction.  
position to the right of where you want to  
insert the character.  
To delete a character  
2. Press AUTO RECEIVE to insert a space  
and enter the character.  
●
Move the cursor to the character you want to delete  
and press  
.
STOP  
20  
Setup  
Selecting characters with the dial keypad  
Pressing the dial keys will select a character as shown below.  
Keys  
Characters  
1
2
3
4
5
6
1
[
]
{
a
d
g
j
}
b
e
h
k
+
c
f
–
2
3
4
5
6
r
/
=
,
.
_
:
;
?
|
A
D
G
J
B
E
H
K
N
Q
U
X
C
F
I
i
L
l
M
P
T
O
R
V
Y
m
S
t
n
p
u
w
o
q
v
x
s
7
7
8
9
8
y
W
Z
z
9
$
0
(
)
!
"
#
%
&
¥
@
^
’
¤
0
Insert key (Used to insert a space.)  
key (Used to move the cursor to the left.)  
AUTO RECEIVE  
VOLUME  
VOLUME  
key (Used to move the cursor to the right.)  
To enter the same number key continuously, move the cursor to the next space.  
Selecting characters with the EASY DIAL  
Instead of pressing the dial keys, you can select characters using the EASY DIAL.  
1. Rotate EASY DIAL until the desired  
EASY DIAL  
character is displayed.  
2. Press  
to move the cursor to the next space.  
1
4
7
2
5
8
0
3
6
9
●
The character displayed in step 1 is inserted.  
3. Return to step 1 to enter the next character.  
Display order of characters  
(Rotating to the right)  
Lower case alphabet  
Number  
Capital alphabet  
Symbol  
(Rotating to the left)  
21  
Setup  
Setting your facsimile telephone number  
Press MENU .  
Dial keypad  
MENU  
1
2
3
4
1.SYSTEM SET UP  
YOUR TEL NO.  
Display:  
, then  
Press  
Press  
.
0
3
1
4
7
2
5
8
0
3
6
9
START/COPY/SET  
.
NO.=  
Enter your facsimile telephone number up to 20  
digits.  
STOP  
START/COPY/SET  
NO.=1234567  
Example:  
START/COPY/SET  
Press  
.
5
[ ]  
SETUP ITEM  
Press MENU .  
6
Note:  
●
The  
button inserts a space and the  
button a  
“+”.  
Example: +234 5678  
2 3 4 5 6 7 8  
Press  
.
To correct a mistake  
●
Press  
or  
to move the cursor to the incorrect  
number, then make the correction.  
To delete a number  
●
Move the cursor to the number you want to delete and  
press  
.
STOP  
22  
Volumes  
Adjusting volumes  
Ringer volume  
1
4
7
2
5
8
0
3
6
9
4 levels (high/middle/low/off) are available.  
Press  
or  
while the unit is idle.  
■
To turn the ringer off:  
1. Press  
repeatedly until the following message  
is displayed.  
RINGER OFF= OK?  
Display:  
YES: PRESS SET  
START/COPY/SET  
START/COPY/SET  
2. Press  
.
●
To turn the ringer back on, press  
.
n
While the ringer volume is set to off:  
The display will show the following message.  
RINGER OFF  
When receiving a call, the unit will not ring but will  
display the following.  
INCOMING CALL  
Handset receiver volume  
5 levels (high to low) are available.  
Press  
or  
while using the handset.  
Monitor speaker volume  
8 levels (high to low) are available.  
Press  
or  
while using the monitor.  
23  
Making and Answering Calls  
Making a voice call manually  
Handset  
MONITOR  
Press  
or lift the handset.  
Dial keypad  
1
2
TEL=  
Display:  
Dial the telephone number.  
TEL=2345678  
Example:  
●
If you misdial, hang up and dial again.  
When the other party answers, talk using the  
handset.  
3
4
MONITOR  
HANDSET MUTE  
When finished, hang up the handset.  
REDIAL/PAUSE  
To redial the last number  
MONITOR  
1. Press  
2. Press  
or lift the handset.  
.
REDIAL/PAUSE  
●
●
MONITOR  
If the line is busy when using the  
button, the unit will automatically redial the number  
up to 14 times.  
While waiting for redial, the following will be  
displayed.  
WAITING REDIAL  
Answering a voice call  
Handset  
When the unit rings, lift the handset.  
1
When finished, hang up the handset.  
2
HANDSET MUTE  
Muting your voice to the other party  
1. Press HANDSET MUTE during a telephone  
conversation with the handset.  
<MUTE>  
Display:  
●
The other party cannot hear you, but you can hear  
them.  
2. To resume the conversation, press HANDSET MUTE .  
24  
Making and Answering Calls  
TONE, FLASH and PAUSE buttons  
TONE button  
TONE  
The TONE ( ) button is used for rotary pulse dial  
services and allows you to temporarily change from the  
pulse to tone mode during a dialing operation.  
When you hang up, the unit will automatically return to  
the pulse mode.  
1
4
7
2
5
8
0
3
6
9
FLASH button  
REDIAL/PAUSE  
FLASH  
The FLASH button functions as the hookswitch on a  
regular telephone. If you misdial a telephone number,  
press the FLASH button firmly.  
The FLASH button also allows you to use special  
features of a host exchange (if connected) or local  
telephone company services such as call waiting.  
For further details, contact your host exchange supplier  
or local telephone company.  
Entering pauses  
When the REDIAL/PAUSE button is pressed during  
dialing, a pause will be inserted.  
Example 1:  
When your unit is connected to a host exchange, insert  
a pause before the telephone number to get an outside  
line.  
9
PAUSE  
Telephone number  
Line access code  
Example 2:  
If a transmission error occurs during an overseas  
transmission, add two pauses at the end of the telephone  
number.  
Note:  
●
TONE, FLASH and PAUSE can be  
International  
access code  
Country Telephone  
code number  
stored into a telephone number in  
the EASY DIAL directory.  
PAUSE  
PAUSE  
25  
EASY DIAL  
Storing names and telephone numbers  
in the EASY DIAL directory  
You can store up to 100 names and telephone numbers for rapid access to frequently dialed numbers.  
Press DIRECTORY EDIT .  
DIRECTORY EDIT  
RESOLUTION  
AUTO RECEIVE  
1
The number of entries  
available in the directory  
Dial keypad  
SPACE=100 DIRS.  
NAME=  
Display:  
Enter the name, up to 10 characters, by following  
the instructions on the next page.  
2
NAME=Alice  
Example:  
Press START/COPY/SET .  
3
4
5
NO.=  
STOP  
START/COPY/SET  
HANDSET MUTE  
Enter the telephone number up to 30 digits.  
EASY DIAL  
Example:  
NO.=5552233  
START/COPY/SET  
Press  
.
REGISTERED  
NAME=  
●
To program other items, repeat steps 2 to 5.  
to exit the program.  
Press  
STOP  
6
To correct a mistake  
●
Press  
or  
to move the cursor to the  
incorrect character, then make the correction.  
To delete a character  
●
Move the cursor to the character you want to  
Note:  
delete and press  
.
STOP  
●
To confirm the stored names and telephone numbers,  
print a telephone number list (see page 65).  
To keep the telephone number  
secret  
●
●
You can store items during a telephone conversation.  
After 95 items are stored, the following message will be  
displayed in step 5.  
Press RESOLUTION after entering the  
telephone number in step 4.  
SPACE= 5 DIRS.  
●
The telephone number will not appear on the  
●
EASY DIAL  
By rotating  
to the right, stored items can  
telephone number list.  
Pressing RESOLUTION does not count as  
a digit.  
be displayed. The order is as follows: alphabet,  
number, symbol and telephone number (when a name  
is not stored).  
●
26  
EASY DIAL  
Selecting characters with the dial keypad  
Pressing the dial keys will select a character as shown below.  
Keys  
Characters  
1
2
3
4
5
6
1
[
]
{
a
d
g
j
}
b
e
h
k
+
c
f
–
2
3
4
5
6
r
/
=
,
.
_
:
;
?
|
A
D
G
J
B
E
H
K
N
Q
U
X
C
F
I
i
L
l
M
P
T
O
R
V
Y
m
S
t
n
p
u
w
o
q
v
x
s
7
7
8
9
8
y
W
Z
z
9
$
0
0
(
)
!
"
#
%
&
¥
@
^
’
¤
Insert key (Used to insert a space.)  
AUTO RECEIVE  
HANDSET MUTE  
RESOLUTION  
Hyphen key (Used to insert a hyphen in the telephone number.)  
Secret key (Used to keep the telephone number secret.)  
VOLUME  
VOLUME  
key (Used to move the cursor to the left.)  
key (Used to move the cursor to the right.)  
To enter the same number key continuously, move the cursor to the next space.  
Note:  
●
A hyphen or a space entered in a telephone number is counted as two digits.  
Selecting characters with the EASY DIAL  
Instead of pressing the dial keys, you can select characters using the EASY DIAL.  
EASY DIAL  
character is displayed.  
1. Rotate  
until the desired  
EASY DIAL  
2. Press  
to move the cursor to the next space.  
1
4
7
2
5
8
0
3
6
9
●
The character displayed in step 1 is inserted.  
3. Return to the step 1 to enter the next character.  
Display order of characters  
(Rotating to the right)  
Lower case alphabet  
Number  
Capital alphabet  
Symbol  
(Rotating to the left)  
27  
EASY DIAL  
Editing a stored name and number  
Rotate  
until the desired name is  
EASY DIAL  
displayed.  
EASY DIAL  
1
margot  
Example:  
Press DIRECTORY EDIT .  
DIRECTORY EDIT  
Dial keypad  
2
EDIT= DELETE=#  
NAME=margot  
Press  
to select “EDIT”.  
3
●
If you do not need to edit the name, skip to step 5.  
Edit the name by following the instructions on page  
27.  
4
5
START/COPY/SET  
START/COPY/SET  
Press  
.
Example:  
NO.=0123456  
●
If you do not need to edit the telephone number,  
skip to step 7.  
Edit the telephone number. For further details, see  
page 26.  
6
7
Press START/COPY/SET .  
REGISTERED  
Erasing a stored name and number  
Rotate  
until the desired name is  
EASY DIAL  
EASY DIAL  
displayed.  
1
DIRECTORY EDIT  
Smith  
Example:  
Press DIRECTORY EDIT .  
2
EDIT= DELETE=#  
Press  
to select “DELETE”.  
3
DELETE OK ?  
STOP  
YES: PRESS SET  
START/COPY/SET  
●
If you do not want to erase the item, press  
.
STOP  
Press START/COPY/SET .  
4
DELETED  
●
The stored name and number are deleted.  
28  
EASY DIAL  
Making a voice call using the EASY DIAL directory  
EASY DIAL  
HELP  
Rotate  
until the desired name is  
EASY DIAL  
displayed.  
1
Handset  
Lisa  
Example:  
MONITOR  
Press  
or lift the handset.  
2
●
The unit will start dialing automatically.  
DIALING  
When the other party answers, talk using the  
3
4
handset.  
STOP  
TEL=3456789  
MONITOR  
When finished, hang up the handset.  
Note:  
●
If the desired name has not been stored, press  
STOP and dial the number manually.  
To store the name and number, see page 26.  
Searching for a name by the initial  
Confirming a stored telephone  
number  
Example: When you want to search for the name  
“Lisa”  
1. Rotate  
until the desired name is  
EASY DIAL  
displayed.  
1. Rotate  
until any name is displayed.  
EASY DIAL  
Kim  
Example:  
Alain  
Example:  
2. Press  
.
HELP  
2. Press 5 repeatedly until any name with the initial  
4567890  
“L” is displayed (see the character table on page  
27).  
●
To stop the operation, press STOP .  
Laban  
MONITOR  
3. Press  
or lift the handset, and the unit  
3. Rotate  
to the right until “Lisa” is  
EASY DIAL  
displayed.  
will automatically dial the number.  
Lisa  
●
To stop the operation, press STOP .  
MONITOR  
4. Press  
or lift the handset, and the unit  
will automatically dial the number.  
Note:  
●
When you want to search for symbols (not alphabet  
or numbers), press the key in step 2.  
29  
Voice Contact  
Talking to the caller after fax transmission or  
reception  
You can have a conversation with the same call after a fax message is completed. This will save the added  
expense and time of making another call.  
This feature only works when the other party’s unit is equipped with a voice contact feature.  
Initiating voice contact  
MONITOR  
documents.  
Press  
while transmitting or receiving  
VOICE STANDBY  
Handset  
1
FACE DOWN  
Display:  
●
Your unit will call the other party with a distinctive  
ring.  
●
When the other party answers, your unit will emit  
a distinctive ring.  
Lift the handset to start talking.  
MONITOR  
2
Note:  
●
If you initiate voice contact during transmission, you  
can talk after all of the documents have been  
transmitted.  
●
If you initiate voice contact during reception, you can  
talk after the current page of the document is received.  
Receiving a request for voice contact  
Your unit will sound a distinctive ring after  
transmission or reception is completed.  
Handset  
1
Lift the handset to start talking.  
2
Note:  
●
If you do not answer within 10 seconds of the  
distinctive ring, the line will be automatically  
disconnected.  
30  
Sending Faxes  
Sending faxes manually  
Document  
feeder tray  
Open the document feeder tray.  
1
2
Document guide(s)  
FACE DOWN  
Adjust the width of the document guides to the size  
of the document.  
Dial keypad  
Insert the document FACE DOWN (up to 5 sheets)  
3
until a beep tone is heard.  
STANDARD  
Display:  
Press RESOLUTION repeatedly to select the  
desired setting, if necessary (see the bottom of this  
page).  
4
STOP  
MONITOR  
Press  
or lift the handset.  
5
6
7
RESOLUTION  
REDIAL/PAUSE  
TEL=  
MONITOR START/COPY/SET  
Dial the fax number.  
Example:  
TEL=5678901  
When a fax tone is heard, press  
START/COPY/SET  
using it.  
, and hang up the handset if  
CONNECTING  
To redial the last number  
Press  
.
REDIAL/PAUSE  
●
If the line is busy, the unit will automatically  
redial the number up to 5 times.  
Note:  
●
While waiting for redial, the following will be  
●
If the other party answers your call, ask them to start  
START/COPY/SET  
displayed.  
WAITING REDIAL  
receiving a fax, then press your  
.
To feed 6 or more sheets at a time  
To stop transmission  
Press  
.
STOP  
Insert the first 5 sheets of the document. Add the extra  
sheets (up to 5) before the last sheet is fed into the unit.  
To eject the document, press  
again.  
STOP  
Selecting the resolution  
Select the desired resolution according to the type of document.  
STANDARD  
FINE  
For printed or typewritten originals with normal-sized characters.  
For originals with small printing.  
For originals with minute printing.  
SUPER FINE  
HALF TONE  
For originals containing photographs, shaded drawings, etc.  
●
●
●
Using the fine, super fine or half tone setting will increase the transmission time.  
If the resolution setting is changed during feeding, it will be effective from the next sheet.  
The super fine resolution only works with other compatible machines.  
31  
Sending Faxes  
Sending faxes using the EASY DIAL directory  
Before using this feature, program the desired names and telephone numbers into the directory (see page 26).  
To confirm the items stored in the directory, print a telephone number list (see page 65).  
Document guide(s)  
Open the document feeder tray.  
1
2
3
Document  
feeder tray  
EASY DIAL  
Adjust the width of the document guides to the size  
of the document.  
Insert the document FACE DOWN (up to 5 sheets)  
until a beep tone is heard.  
FACE DOWN  
STANDARD  
Display:  
Press RESOLUTION repeatedly to select the  
desired setting, if necessary (see the bottom of  
page 31).  
4
5
Rotate  
EASY DIAL  
displayed.  
until the desired name is  
STOP  
RESOLUTION  
START/COPY/SET  
Kim  
Example:  
START/COPY/SET  
Press  
.
6
TEL=2223333  
Example:  
CONNECTING  
●
The unit will start transmission.  
Note:  
●
If the desired name has not been stored, press  
STOP and dial the number manually.  
To store the name, see page 26.  
For further details about using the EASY DIAL, see  
page 29.  
●
Fax auto redial  
If the line is busy or there is no answer, the unit will  
automatically redial the number up to 5 times.  
●
This feature is also available for;  
—delayed transmission (page 36)  
—receive polling (page 52)  
●
While waiting for redial, the following will be displayed.  
WAITING REDIAL  
Display:  
●
To cancel redialing, press STOP .  
32  
Sending Faxes  
Documents you can send  
Document weight  
Single sheet:  
Minimum size  
Maximum size  
Effective scanning area  
Scanned  
area  
2
45 to 90 /m (12 to 24 lb.)  
g
Multiple sheets:  
2
60 to 75 /m (16 to 20 lb.)  
g
4 mm  
128 mm  
(5")  
208 mm (83/16")  
216 mm (81/2")  
Paper width  
216 mm (81/2")  
Note:  
●
Remove clips, staples or other similar fastening objects.  
Check that ink, paste or correction fluid has dried.  
Do not send the following types of documents. Use copies for fax transmission.  
—Chemically treated paper such as carbon or carbonless duplicating paper  
—Electrostatically charged paper  
●
●
—Heavily curled, creased or torn paper  
—Paper with a coated surface  
—Paper with a faint image  
—Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)  
33  
Sending Faxes  
Printing the transmission report  
The transmission report will provide you with a printed record of the fax transmission result.  
One of the following choices is available.  
ERROR: The transmission report will print out only when fax transmission fails (pre-selected setting).  
ON:  
OFF:  
The transmission report will always print out, indicating whether fax transmission is successful or not.  
The transmission report will not print.  
Press MENU .  
Dial keypad  
MENU  
1
1.SYSTEM SET UP  
Display:  
1
4
7
2
5
8
0
3
6
9
Press  
Press  
, then 0 4 .  
2
TX-REPORT MODE  
START/COPY/SET  
.
3
MODE=ERROR  
▼▲  
Press  
Press  
or  
to select the desired setting.  
4
5
START/COPY/SET  
START/COPY/SET  
.
[ ]  
SETUP ITEM  
Press MENU .  
6
Sample of a transmission report  
TRANSMISSION REPORT  
JAN. 20 1998 01:19PM  
USAGE TIME MODE PAGES RESULT  
JAN. 20 01:18PM 00'51 SND COMMUNICATION ERROR (65)  
NO.  
START TIME  
OTHER FACSIMILE  
01 2345678  
00  
Communication  
message  
Error code (for service  
personnel use only)  
(See page 57.)  
34  
Sending Faxes  
Setting the journal report to print automatically  
The journal report will provide you with a printed record of the last 35 fax communication results.  
After printing, the oldest communication result will be erased when a new communication occurs.  
When this feature is deactivated, the unit will store the records of the fax communications, but will not print the  
journal report automatically.  
Press MENU .  
Dial keypad  
MENU  
1
1.SYSTEM SET UP  
Display:  
1
4
7
2
5
8
0
3
6
9
Press  
Press  
, then 2 2 .  
2
AUTO JOURNAL  
START/COPY/SET  
.
3
4
5
6
MODE=ON  
▼▲  
Press  
or  
to select the desired setting.  
●
If this feature is not required, select “OFF”.  
START/COPY/SET  
START/COPY/SET  
Press  
.
[ ]  
SETUP ITEM  
Press MENU .  
Sample of a journal report  
JOURNAL  
JAN. 25 1998 05:22PM  
USAGE TIME MODE PAGES RESULT  
NO. OTHER FACSIMILE START TIME  
CODE  
01 3332222  
02 9998765  
03 2121444  
04 555556677  
JAN. 21 02:14PM 00'45  
SND  
SND  
RCV  
SND  
SND  
RCV  
OK  
OK  
OK  
01  
02  
01  
03  
05  
03  
JAN. 21 03:17PM 00'58  
JAN. 21 05:18PM 00'48  
JAN. 22 10:35AM 02'45  
03'50  
COMMUNICATION ERROR (65)  
OK  
OK  
Communication  
message  
Error code (for service  
personnel use only)  
(See page 57.)  
35  
Sending Faxes  
Delayed transmission  
(sending a fax at a specific time)  
Using a built-in clock, this unit can send documents automatically at a specific time. This allows you to take  
advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be  
reserved to take place up to 24 hours in advance.  
Insert the document FACE DOWN.  
Dial keypad  
1
STANDARD  
Display:  
Press MENU .  
FACE DOWN  
2
1.SYSTEM SET UP  
Press  
Press  
, then 2 5 .  
3
DELAYED SEND  
START/COPY/SET  
.
4
5
MODE=OFF  
▼▲  
▼▲  
MENU  
Press  
or  
to select “ON”.  
START/COPY/SET  
MODE=ON  
●
If this feature is not required, select “OFF”.  
START/COPY/SET  
Press  
.
6
NO.=  
Enter the fax number.  
7
8
Press START/COPY/SET .  
TIME=12:00AM  
Enter the transmission start time.  
9
Example: 11:30PM  
1 1 3 0  
Press  
(or AM).  
, then press  
to select PM  
TIME=11:30PM  
Press START/COPY/SET .  
10  
11  
[ ]  
Note:  
SETUP ITEM  
●
You can receive, transmit and copy  
Press MENU .  
documents while delayed transmission is set.  
When transmit polling (see page 37) is set to  
“ON”, delayed transmission is not available.  
You cannot use the EASY DIAL directory to  
enter the fax number for this feature.  
●
●
SEND AT 11:30PM  
●
When the programmed time has come, the unit  
will automatically start transmission.  
36  
Sending Faxes  
Sending documents overseas  
You may experience difficulty when transmitting documents overseas. This feature makes sending documents  
easier as the transmission speed is slowed down. Before starting transmission, follow the steps below.  
Dial keypad  
MENU  
Press MENU .  
1
1.SYSTEM SET UP  
OVERSEAS MODE  
Display:  
1
4
7
2
5
8
0
3
6
9
2
3
Press  
Press  
Press  
, then  
.
2
START/COPY/SET  
.
3
4
MODE=OFF  
▼▲  
▼▲  
or  
to select “ON”.  
MODE=ON  
START/COPY/SET  
●
If this feature is not required, select “OFF”.  
START/COPY/SET  
Press  
.
5
6
[ ]  
SETUP ITEM  
Note:  
●
After transmission, this feature will turn off  
automatically.  
Press MENU .  
Transmit polling  
(letting another machine retrieve a fax on your unit)  
This feature allows another person to call your unit to retrieve a document loaded on your unit. This saves you  
the call charges. This feature will not work when the unit is set to the TEL mode.  
Insert the document FACE DOWN.  
1
STANDARD  
Display:  
FACE DOWN  
Press MENU four times.  
2
4.POLLED  
YES: PRESS SET  
Press START/COPY/SET .  
3
4
MODE=OFF  
▼▲  
MENU  
Press  
or  
to select “ON”.  
MODE=ON  
START/COPY/SET  
▼▲  
Note:  
●
If this feature is not required, select “OFF”.  
●
The caller pays for the document  
transmission.  
START/COPY/SET  
Press  
.
5
●
When delayed transmission (see page 36) is  
set to “ON”, transmit polling is not available.  
POLLED ON  
37  
Receiving Faxes  
Selecting the way to receive calls  
This unit has four types of receive modes. Select one of these modes according to your needs.  
●
Regardless of the mode you select, you can always place calls and send faxes.  
MANUAL RECEIVE  
You want to answer all  
voice and fax calls  
manually.  
You do not want the unit  
to ring when receiving  
fax calls.  
(When a voice call is received, the  
unit will ring.)  
How you  
want to  
use the  
unit  
R
R
R
R
R
R
Voice/Fax call  
Voice call  
Fax call  
TEL mode  
TEL/FAX mode  
Receive  
mode  
(See page 40.)  
(See page 42.)  
Change the setting from TEL mode  
to TEL/FAX mode (see page 43).  
PRE-SELECTED SETTING  
AUTO RECEIVE  
Available when the FAX indicator  
FAX  
light is turned OFF.  
AUTO RECEIVE  
setting  
●
To turn the indicator light OFF,  
press  
.
AUTO RECEIVE  
OFF  
When the unit rings, you must  
answer all calls.  
When a fax call is detected:  
The unit will receive fax documents  
without ringing.  
●
If you hear a fax calling tone (slow  
Operation for  
receiving fax  
and voice calls  
beep) or no sound is heard,  
When a voice call is detected:  
The unit will ring.  
START/COPY/SET  
press  
.
38  
Receiving Faxes  
AUTO RECEIVE  
You want to receive fax  
documents only.  
You want to record voice  
messages and receive  
fax documents.  
External telephone  
answering machine  
(EXT.TAM)  
Fax call only  
Voice/Fax call  
EXT.TAM mode  
FAX ONLY mode  
(See page 45.)  
(See page 41.)  
Change the setting from FAX ONLY  
mode to EXT.TAM mode (see page 46).  
PRE-SELECTED SETTING  
AUTO RECEIVE  
Available when the FAX indicator  
FAX  
light is turned ON.  
●
To turn the indicator light ON,  
press  
.
AUTO RECEIVE  
ON  
The unit will automatically answer  
all calls and only receive fax  
documents.  
When receiving voice calls:  
The external telephone answering  
machine will record voice messages.  
When receiving fax calls:  
The facsimile unit will receive  
documents.  
39  
Receiving Faxes  
TEL mode  
(answering all calls manually)  
When the unit rings, lift the handset to answer the  
call.  
Handset  
1
When:  
2
—document reception is required,  
—a fax calling tone (slow beep) is heard, or  
—no sound is heard,  
START/COPY/SET  
press  
.
CONNECTING  
Display:  
STOP  
Hang up the handset.  
START/COPY/SET  
3
●
The unit will start reception.  
Note:  
●
If you do not answer the call by 15 rings, the unit will  
temporarily switch to the fax and the caller can send  
documents.  
●
If the MANUAL RECEIVE setting is set to the TEL/FAX  
mode, reset it to the TEL mode (see page 43).  
To stop receiving  
Press  
.
STOP  
Friendly reception feature  
When you answer a call and hear a fax calling tone  
(slow beep), the unit will automatically start receiving  
START/COPY/SET  
even if you do not press  
.
●
If this feature is not required, set to “OFF” (see  
page 54).  
40  
Receiving Faxes  
FAX ONLY mode  
(all calls are received as faxes)  
Activating the FAX ONLY mode  
Turn on the AUTO RECEIVE mode by pressing  
until the FAX indicator light turns on.  
AUTO RECEIVE  
●
The display will show the following.  
FAX ONLY MODE  
Display:  
●
●
If the AUTO RECEIVE setting is set to the EXT.TAM  
mode, reset it to the FAX ONLY mode (see page 46).  
The unit will automatically answer all calls and only  
receive fax documents.  
AUTO RECEIVE  
FAX  
●
The number of rings before a call is answered can be  
changed (see below).  
ON  
Setting the FAX ONLY mode ring count  
This setting determines the number of rings before the unit answers a call in the FAX ONLY mode.  
You can choose from 1 to 4 rings.  
Helpful hints:  
●
To answer a call before the unit does, increase the number of rings.  
●
If you have difficulty receiving faxes from machines that have an automatic transmission feature, decrease  
the number of rings.  
Dial keypad  
MENU  
Press MENU .  
1
1.SYSTEM SET UP  
Display:  
1
4
7
2
5
8
0
3
6
9
0
7
Press  
Press  
, then  
.
2
FAX RING  
START/COPY/SET  
.
3
RING=1  
▼▲  
Press  
Press  
or  
to select the desired number.  
4
5
6
START/COPY/SET  
START/COPY/SET  
.
[ ]  
SETUP ITEM  
Press MENU .  
41  
Receiving Faxes  
TEL/FAX mode  
(receiving voice calls with rings and fax calls without rings)  
Use this mode when you wish to receive voice calls with rings, but do not want the unit to ring when faxes are  
received.  
When a call is received, the unit will work as follows.  
A call is received.  
The unit will automatically answer the call without ringing.  
(A telephone fee will be charged to the caller.)  
If an extension telephone is connected, it will only ring before the call is answered.  
The unit will now distinguish between a voice and fax call by detecting the fax  
calling tone.  
Fax call  
Voice call  
The unit will start to ring.  
The unit will receive a document.  
● While ringing, the unit will emit a  
different ring back tone to the calling  
party.  
Silent ring fax recognition system  
Answer the call using the handset.  
● If you do not answer the call by a  
preset number of rings, the unit will  
switch to the fax. This is for machines  
that do not send a fax calling tone.  
ƒ Regarding the ring pattern when an extension telephone is connected, see the next page.  
Note:  
●
Some fax messages that are transmitted manually may not send a fax calling tone. These calls must be  
received manually.  
42  
Receiving Faxes  
Ring pattern when an extension telephone is connected  
When  
an extension telephone is connected to the unit, it will ring as follows.  
The extension telephone  
The unit will ring up to 3  
will ring once.  
times.  
5 seconds  
A call  
is received.  
TEL/FAX mode  
ring count  
Silent fax recognition  
ring count  
If a fax calling tone is detected,  
the unit will automatically receive  
documents without ringing.  
The unit will  
automatically activate  
the fax function.  
Note:  
● You can change the TEL/FAX mode ring count and silent fax recognition ring count (see page 44).  
● The unit will display the following when the extension telephone starts to ring.  
INCOMING CALL  
Changing the TEL mode to the TEL/FAX mode  
Change the MANUAL RECEIVE setting from the TEL mode to the TEL/FAX mode.  
Press MENU .  
Dial keypad  
MENU  
1
1.SYSTEM SET UP  
MANUAL RECEIVE  
Display:  
, then 0 8 .  
1
4
7
2
5
8
0
3
6
9
Press  
2
Press START/COPY/SET .  
3
4
5
MODE=TEL  
▼▲  
Press  
Press  
or  
to select “TEL/FAX”.  
MODE=TEL/FAX ▼▲  
AUTO RECEIVE  
START/COPY/SET  
FAX  
START/COPY/SET  
.
OFF  
[ ]  
SETUP ITEM  
Press MENU .  
6
7
If the FAX indicator light is on, turn it off by  
pressing AUTO RECEIVE .  
Note:  
● To return to the TEL mode, select “TEL”  
in step 4.  
TEL/FAX MODE  
43  
Receiving Faxes  
Setting the TEL/FAX mode ring count  
This setting determines the number of the extension telephone rings in the TEL/FAX mode. You can choose  
from 1 to 4 rings.  
When an extension telephone is not connected, changing this setting is not necessary.  
Dial keypad  
MENU  
Press MENU .  
1
1.SYSTEM SET UP  
Display:  
1
4
7
2
5
8
0
3
6
9
0
9
Press  
Press  
, then  
.
2
TEL/FAX RING  
START/COPY/SET  
.
3
RING=1  
▼▲  
Press  
Press  
or  
to select the desired number.  
4
5
6
START/COPY/SET  
START/COPY/SET  
.
Note:  
●
[ ]  
If the number of rings is increased, you may  
not be able to receive documents from some  
older model facsimiles which do not send a  
fax calling tone.  
SETUP ITEM  
Press MENU .  
Setting the silent fax recognition ring count  
When the unit detects a voice call in the TEL/FAX mode, it will ring up to 3 times. The number of rings can be  
changed up to 9. If a voice call is not answered within the selected number of rings (3 to 9 rings), the unit will  
automatically start to receive a fax.  
Dial keypad  
MENU  
Press MENU .  
1
1.SYSTEM SET UP  
Display:  
1
4
7
2
5
8
0
3
6
9
3
0
Press  
Press  
, then  
.
2
SILENT FAX RING  
START/COPY/SET  
.
3
RING=3  
▼▲  
Press  
Press  
or  
to select the desired number.  
4
5
6
START/COPY/SET  
START/COPY/SET  
.
Note:  
●
[ ]  
If the number of rings is increased, you may  
not be able to receive documents from some  
older model facsimiles which do not send a  
fax calling tone.  
SETUP ITEM  
Press MENU .  
44  
Receiving Faxes  
EXT.TAM mode  
(using with an external telephone answering machine)  
You can connect an external telephone answering machine (EXT.TAM). When the EXT.TAM mode is set, the  
unit and answering machine will work as follows.  
■Receiving voice calls  
The external telephone answering machine will record voice messages automatically.  
■Receiving fax calls  
The unit will receive documents automatically.  
■Receiving a voice message and fax document in one call  
The external telephone answering machine will record the voice message first. Then, the unit will be  
activated by the caller’s request and receive the document. For further details, see page 47.  
Connecting an external telephone answering machine  
Connect the answering machine to the EXT jack.  
1
Remove the stopper with  
a key or similar object and  
connect the cord to the EXT jack.  
External telephone  
answering machine  
Telephone line cord  
Set the number of rings on the answering machine to less than 4.  
2
●
This will allow the answering machine to answer the call first.  
Record a greeting message into the answering machine.  
3
Example: “This is (your name, business and/or telephone number). We are unable to answer the phone  
right now. Please leave a message after the long beep. To send a fax, start transmission.  
Thank you.”  
Note:  
●
Do not pause for 4 or more seconds during the greeting message. If a 4 second pause is stored in the  
greeting message, all incoming calls will be routed to the unit from the answering machine even while the  
greeting message is playing.  
●
●
We recommend you keep the greeting message around 10 seconds long. If the greeting message is too  
long, some incoming fax calls may not be answered by the unit.  
If your answering machine is equipped with a remote operation feature, set the same remote access  
code that is on the answering machine to the unit (see page 47).  
45  
Receiving Faxes  
Changing the FAX ONLY mode to the EXT.TAM mode  
Change the AUTO RECEIVE setting from the FAX ONLY mode to the EXT.TAM mode.  
Press MENU .  
Dial keypad  
MENU  
1
2
3
1.SYSTEM SET UP  
AUTO RECEIVE  
Display:  
1
4
7
2
5
8
0
3
6
9
0
5
Press  
, then  
.
Press START/COPY/SET .  
MODE=FAX ONLY▼▲  
Press  
Press  
or  
to select “EXT.TAM”.  
4
MODE=EXT.TAM ▼▲  
START/COPY/SET  
START/COPY/SET  
.
5
6
[ ]  
SETUP ITEM  
Note:  
●
To return to the FAX ONLY mode, select  
“FAX ONLY” in step 4.  
Press MENU .  
Activating the EXT.TAM mode  
Turn on the external answering machine.  
1
Press AUTO RECEIVE on the unit until the FAX  
2
indicator light turns on.  
EXT.TAM MODE  
Display:  
Note:  
●
If the answering machine is not turned on, all incoming  
calls will be answered by the unit and callers cannot  
leave voice messages.  
Every time the unit receives a document, a silent  
pause or fax tone may be recorded on the answering  
machine.  
Set the TEL mode under the following conditions:  
—when you wish to set the number of rings on the  
answering machine to more than 5, or  
—when you wish to use the auto transfer functions  
(transfer, pager alert, etc.) on the answering  
machine.  
AUTO RECEIVE  
FAX  
ON  
●
●
●
Automatic fax sending cannot be received  
automatically in the TEL mode.  
46  
Receiving Faxes  
Securing the remote operation for the external telephone  
answering machine (remote activation ID)  
Depending on your external telephone answering machine, you can retrieve recorded voice messages from a  
remote location. Set the remote activation ID code for the answering machine.  
Important:  
●
This ID should be different from the fax activation code (see page 51).  
Dial keypad  
MENU  
Press MENU .  
1
1.SYSTEM SET UP  
Display:  
1
4
7
2
5
8
0
3
6
9
1
2
Press  
Press  
Press  
, then  
.
2
REMOTE TAM ACT.  
START/COPY/SET  
.
3
4
5
MODE=OFF  
▼▲  
▼▲  
or  
to select “ON”.  
START/COPY/SET  
MODE=ON  
START/COPY/SET  
Press  
.
ID=11  
●
The display will show the pre-selected ID.  
Enter your ID number.  
6
●
This ID can be from 1 to 5 digits in length using  
0 - 9, and #.  
Press START/COPY/SET .  
7
8
[ ]  
SETUP ITEM  
Press MENU .  
Receiving a voice message and fax document in one call  
The caller can leave a voice message and send a fax document during the same call.  
Inform the caller of the following procedures beforehand.  
1. The caller calls your unit.  
●
The external telephone answering machine will answer the call.  
2. The caller can leave their message after the greeting message.  
9
3. The caller presses  
(pre-selected fax activation code).  
●
The unit will activate the fax function.  
4. The caller presses their start button to send a document.  
Note:  
●
The fax activation code can be changed (see page 51).  
●
If the wrong fax activation code is entered, the caller must wait more than 5 seconds to reenter the correct  
code.  
47  
Receiving Faxes  
Distinctive ring service  
(ring pattern detection feature)  
This feature can only be used when you subscribe to a distinctive ring service from your telephone  
company. For more information on the availability of this service, contact your telephone company  
before activating this feature.  
What is a distinctive ring service?  
A distinctive ring service will give you up to 3 telephone numbers on a single telephone line, each having a  
different ringing pattern.  
Ring patterns:  
Standard ring (one long ring)  
Double ring  
Triple ring  
(two short rings)  
(short-long-short rings)  
Other triple ring (short-short-long rings)  
When you subscribe to a distinctive ring service, you can assign telephone numbers for personal telephone  
numbers, business telephone numbers, fax telephone numbers, and so on.  
When a call is received, you will know which number is being called by the ringing pattern.  
Example:  
Your telephone number  
012 1234  
Ring pattern  
Standard ring  
Double ring  
Triple ring  
Use  
Personal  
Business  
Facsimile  
012 5678  
012 9876  
To use one of the telephone numbers as a facsimile number  
Program the ring pattern assigned to the facsimile number.  
When the unit detects a call matching the selected distinctive ring pattern, it will activate depending on the  
receive mode setting (see the next page).  
48  
Receiving Faxes  
Setting the distinctive ring pattern assigned for faxes  
Select the ring pattern of the facsimile number that is assigned by your telephone company.  
Press MENU .  
Dial keypad  
MENU  
1
1.SYSTEM SET UP  
RING DETECTION  
Display:  
Press  
, then 3 1 .  
1
4
7
2
5
8
0
3
6
9
2
Press START/COPY/SET .  
3
4
MODE=OFF  
▼▲  
Press  
or  
to select the ring pattern  
assigned to the facsimile number.  
A:  
B:  
C:  
D:  
Standard ring (one long ring)  
Double ring (two short rings)  
Triple ring (short-long-short rings)  
START/COPY/SET  
Other triple ring (short-short-long rings)  
OFF: Turns off the feature (pre-selected setting).  
START/COPY/SET  
Press  
.
5
6
PRINTING  
●
The unit will print an information list.  
[ ]  
SETUP ITEM  
Press MENU .  
How the unit will answer in each receive mode  
TEL mode:  
You have to answer all calls manually.  
START/COPY/SET  
If a fax calling tone (slow beep) is heard or no sound is heard, press  
to receive documents.  
TEL/FAX mode: When a call that matches your selected ring pattern is detected, the unit will automatically  
answer the call without ringing and activate the fax function.  
When another ring pattern is received, the unit will ring until you answer the call.  
FAX ONLY mode: The unit will answer all calls automatically and activate the fax function.  
EXT.TAM mode: When a call that matches your selected ring pattern is detected, the unit will automatically  
answer the call and activate the fax function.  
When another ring pattern is received;  
—if it is a voice call, the external telephone answering machine will record the voice  
message.  
—if it is a fax call, the unit will receive documents.  
Note:  
●
In the FAX ONLY and EXT.TAM modes, the unit automatically answers a distinctive ring call after the second  
ring. To change the number of rings, change the FAX ONLY mode ring count (page 41) after setting the ring  
pattern.  
49  
Receiving Faxes  
Receiving faxes using an extension telephone  
When you connect an extension telephone to your unit or on the same line, you can receive fax documents  
using the extension telephone.  
START/COPY/SET  
You do not have to go to the unit and press  
.
Important:  
●
Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.  
When the extension telephone rings, lift the  
handset of the extension telephone.  
1
To the EXT jack or  
the same line  
When:  
2
—document reception is required,  
—a fax calling tone (slow beep) is heard, or  
—no sound is heard,  
press  
9
(pre-selected fax activation code)  
Extension telephone  
firmly.  
Hang up the handset.  
3
●
The unit will start reception.  
Note:  
●
You can change the fax activation code (see the next  
page).  
When an extension telephone is  
connected to the EXT jack:  
●
When the extension telephone is in use, the unit will  
show the following.  
Display: EXT. IN USE  
●
When the extension telephone is in use and you press  
the MONITOR button or lift the handset of the unit,  
the call is switched to the unit, and the extension  
telephone will be disconnected.  
●
If no sound is heard when you lift the handset of the  
extension telephone, the unit is in use.  
50  
Receiving Faxes  
Changing the fax activation code  
The fax activation code is used in the following cases;  
— when receiving faxes using an extension telephone (see page 50).  
— when receiving a voice message and fax document in one call (see page 47).  
Important:  
●
This code should be different from the remote activation ID (see page 47).  
Dial keypad  
MENU  
Press MENU .  
1
1.SYSTEM SET UP  
FAX ACTIVATION  
Display:  
1
4
7
2
5
8
0
3
6
9
4
1
Press  
, then  
.
2
3
4
5
Press START/COPY/SET .  
MODE=ON  
▼▲  
Press  
or  
to select the desired setting.  
●
If this feature is not required, select “OFF”.  
START/COPY/SET  
START/COPY/SET  
Press  
.
CODE= 9  
●
The display will show the pre-selected code.  
Enter the new code number.  
6
●
This code can be from 2 to 4 digits in length  
using 0 - 9 and  
.
START/COPY/SET  
Press  
.
7
8
[ ]  
SETUP ITEM  
Press MENU .  
Note:  
●
If you subscribe to some special telephone company  
services, all or part of the fax activation code must be  
different from the service access code.  
●
The fax activation code should not be set to “0000”.  
51  
Receiving Faxes  
Receive polling  
(retrieving faxes placed on another party’s machine)  
This feature allows you to retrieve a document from another compatible machine. Therefore, you pay for the  
call, saving the sending party the call charges.  
Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call.  
Press MENU three times.  
Dial keypad  
MENU  
1
3.POLLING  
Display:  
YES: PRESS SET  
Press START/COPY/SET .  
2
NO.=  
Dial the fax number.  
Example:  
3
START/COPY/SET  
NO.=3331111  
START/COPY/SET  
Press  
.
4
CONNECTING  
●
The unit will start reception.  
Note:  
●
You cannot use the EASY DIAL directory to enter the  
fax number for this feature.  
52  
Receiving Faxes  
Setting the silent detection  
(receiving faxes from older model facsimiles)  
This feature allows the unit to activate the fax function automatically when a silent pause longer than 4  
seconds is detected in the EXT.TAM mode.  
Helpful hints:  
●
If you wish to receive documents from machines that do not send a fax calling tone, activate this feature.  
●
If you use an external telephone answering machine to give greeting messages and record incoming  
messages on a single cassette tape, deactivate this feature.  
Dial keypad  
MENU  
Press MENU .  
1
1.SYSTEM SET UP  
SILENT DETECT.  
Display:  
, then 4 0 .  
1
4
7
2
5
8
0
3
6
9
Press  
2
Press START/COPY/SET .  
3
4
MODE=ON  
▼▲  
Press  
or  
to select the desired setting.  
●
If this feature is not required, select “OFF”.  
START/COPY/SET  
START/COPY/SET  
Press  
.
5
6
[ ]  
SETUP ITEM  
Press MENU .  
53  
Receiving Faxes  
Setting the friendly reception  
The friendly reception feature allows you to receive fax documents automatically without pressing  
START/COPY/SET  
(see page 40).  
START/COPY/SET  
When this feature is deactivated, you will have to press  
time you answer a fax call.  
to receive fax documents each  
Dial keypad  
MENU  
Press MENU .  
1
1.SYSTEM SET UP  
FRIENDLY RCV  
Display:  
1
4
7
2
5
8
0
3
6
9
4
6
Press  
, then  
.
2
3
4
Press START/COPY/SET .  
MODE=ON  
▼▲  
Press  
or  
to select the desired setting.  
●
If this feature is not required, select “OFF”.  
START/COPY/SET  
START/COPY/SET  
Press  
.
5
6
[ ]  
SETUP ITEM  
Press MENU .  
54  
Receiving Faxes  
Signaling your pager when your unit receives  
a fax  
This feature allows your unit to call your pager when your unit receives a fax document.  
Press MENU .  
Dial keypad  
MENU  
1
1.SYSTEM SET UP  
FAX PAGER  
Display:  
7
0
Press  
Press  
, then  
.
1
4
7
2
5
8
0
3
6
9
2
3
4
START/COPY/SET  
.
MODE=OFF  
▼▲  
▼▲  
Press  
or  
to select “ON”.  
MODE=ON  
REDIAL/PAUSE  
START/COPY/SET  
●
If this feature is not required, select “OFF”.  
START/COPY/SET  
Press  
.
5
6
NO.=  
Enter your pager number.  
●
You can enter a total of 46 digits and/or pauses.  
NO.=1122333  
Example:  
Press START/COPY/SET .  
7
8
[ ]  
SETUP ITEM  
Press MENU .  
Note:  
●
If this feature does not work properly, enter more than  
one pause by pressing at the end  
REDIAL/PAUSE  
of your pager number to extend the paging time.  
If you wish to display a message on your pager, enter  
your pager number, pause(s) and the message.  
Message programming methods may vary depending  
on the pager company. Contact your pager company  
for details.  
●
●
55  
Copying  
Making a copy  
Any transmittable document (see page 33) can be copied.  
Document  
feeder tray  
Open the document feeder tray.  
1
Document guide(s)  
Adjust the width of the document guides to the size  
2
of the document.  
FACE DOWN  
Insert the document (up to 5 sheets) FACE DOWN  
3
until a beep tone is heard.  
STANDARD  
Display:  
Press RESOLUTION repeatedly to select the  
desired setting, if necessary (see the bottom of  
page 31).  
4
5
STOP  
RESOLUTION  
START/COPY/SET  
START/COPY/SET  
Press  
.
●
The unit will start printing.  
COPYING  
Note:  
●
When you copy a multiple page document which is  
longer than A4 size paper (approx. 300 mm), we  
recommend to insert the pages one at a time.  
If a resolution is not set, FINE resolution will  
automatically be selected.  
●
●
You can make or receive a voice call while making a  
copy.  
To stop copying  
Press  
.
STOP  
To eject the document, press  
again.  
STOP  
56  
Error Messages  
Error messages on printed reports  
When a problem has occurred, one of the following messages will be printed on the transmission and journal  
reports (see pages 34 and 35).  
Communication message  
Error code  
Cause & Remedy  
●
41–72  
FF  
A transmission or reception error occurred. Try again or check  
with the other party.  
COMMUNICATION ERROR  
●
●
DOCUMENT JAMMED  
—
The document is jammed. Remove the jammed document (p. 63).  
53, 54  
59, 70  
ERROR-NOT YOUR UNIT  
A transmission or reception error occurred because of a problem  
with the other party’s machine. Check with the other party.  
●
—
The document was not fed into the unit properly. Reinsert the  
document and try again.  
NO DOCUMENT  
—
● The other party’s machine was busy or ran out of recording  
paper. Try again.  
OTHER FAX NOT RESPOND  
● The document was not fed properly. Reinsert the document and  
try again.  
● The other party’s machine rings too many times. To send a fax  
manually, dial the number, confirm the fax tone, and press  
START/COPY/SET  
.
● The other party’s machine is not a facsimile. Check with the other  
party.  
●
The unit ran out of recording paper. Install a recording paper roll  
(p. 17).  
—
—
PAPER OUT  
●
The  
STOP  
canceled.  
button was pressed and fax communication was  
PRESSED THE STOP KEY  
PRINTER OVERHEATED  
THE COVER WAS OPENED  
OK  
●
The printer overheated. Let the unit cool down.  
The cover was opened. Close it and try again.  
Fax communication was successful.  
—
—
—
●
●
57  
Error Messages  
Error messages on the LCD display  
If the unit detects a problem, one or more of the following messages will appear on the display.  
Display message  
Cause & Remedy  
●
●
●
There is something wrong with the unit. Contact your service personnel.  
CALL SERVICE  
The cover is open. Close it.  
CHECK COVER  
The document is not fed into the unit properly. Reinsert the document and try  
again. If misfeeding occurs frequently, clean the document feeder rollers (p. 64).  
CHECK DOCUMENT  
If the problem remains, adjust the feeder pressure (p. 63).  
Attempted to transmit a document longer than 600 mm (23 / "). Press the  
5
●
8
button to remove the document. Divide the document into two or more  
STOP  
sheets and try again.  
●
●
CHECK MEMORY  
NO RESPONSE  
OUT OF PAPER  
POLLING ERROR  
Memory (telephone numbers, parameters, etc.) has been erased. Re-program.  
The other party’s machine is busy or ran out of recording paper. Try again.  
The unit ran out of recording paper. Install a recording paper roll (p. 17).  
●
●
The other party’s machine does not have a polling feature. Check with the other  
party.  
REDIAL TIME OUT  
REMOVE DOCUMENT  
TRANSMIT ERROR  
UNIT OVERHEATED  
●
●
●
The other party’s machine is busy or ran out of recording paper. Try again.  
The document is jammed. Remove the jammed document (p. 63).  
A transmission error occurred. Try again.  
●
The unit is too hot. Let the unit cool down.  
58  
Operations  
When a function does not work, check here  
before requesting help  
General  
Problem  
Cause & Remedy  
I cannot make and receive calls.  
●
The power cord or telephone line cord is not connected. Check the  
connections (p. 18).  
I cannot make calls.  
●
●
The dialing mode setting is wrong. Change to TONE or PULSE  
(p. 18).  
The unit does not work.  
Disconnect the unit from the telephone line and connect the line to  
a known working telephone. If the working telephone operates  
properly, contact your service personnel to have the unit repaired.  
If the working telephone does not operate properly, contact your  
telephone company.  
The unit does not ring.  
●
●
The ringer volume is set to off. Adjust to a suitable level (p. 23).  
The  
button does  
REDIAL/PAUSE  
If this button is pressed during dialing, a pause will be inserted. If  
pressed immediately after a dial tone is obtained, the last number  
dialed will be redialed.  
not function properly.  
●
●
The receive mode does not function  
as explained on pages 38 and 39.  
A distinctive ringing pattern is set (p. 48).  
All or part of their numbers are the same. Change the number  
(p. 47, 51).  
During programming, I cannot enter  
the code or the ID number.  
59  
Operations  
Fax transmission  
Problem  
Cause & Remedy  
I cannot send documents.  
●
●
The telephone line cord is connected to the EXT jack on the unit.  
Connect to the LINE jack (p. 18).  
The other party complains that  
letters on their received document  
are distorted.  
If your line has special telephone services such as call waiting, the  
service may have been activated during fax transmission. Connect  
the unit to a line that does not have these services.  
●
●
The extension telephone on the same line is off the hook. Hang up  
the extension telephone and try again.  
The glass or rollers are dirty. Clean them (p. 64).  
The other party complains that dirty  
patterns or black lines appear on  
their received documents.  
I cannot make an international fax  
call.  
●
●
Use the overseas transmission mode (p. 37).  
Add two pauses at the end of the telephone number (p. 25).  
Fax reception  
Problem  
Cause & Remedy  
I cannot receive documents.  
●
The telephone line cord is connected to the EXT jack on the unit.  
Connect to the LINE jack (p. 18).  
●
●
The receive mode is set to the TEL mode. Set to the TEL/FAX,  
FAX ONLY or EXT.TAM mode.  
The time to answer the call is too long. Decrease the number of  
rings (p. 41, 44).  
I cannot receive documents  
automatically.  
●
The sender transmitted a faint document. Ask them to transmit a  
clearer copy of the document.  
The recording image is faint.  
●
●
The thermal head is dirty. Clean it (p. 64).  
The recording paper roll is installed incorrectly. Make sure that the  
shiny side of the paper is facing down and re-install the paper  
(p. 17).  
The received document is blank.  
Copying  
Problem  
Cause & Remedy  
A dirty pattern or a black line  
●
The glass or rollers are dirty. Clean them (p. 64).  
appears on the copied documents.  
●
●
The thermal head is dirty. Clean it (p. 64).  
The copied image is distorted.  
The copied document is blank.  
The recording paper roll is installed incorrectly. Make sure that the  
shiny side of the paper is facing down and re-install the paper  
(p. 17).  
60  
Operations  
Using an external telephone answering machine in the EXT.TAM mode  
Problem  
Cause & Remedy  
I cannot receive documents  
automatically.  
●
Your greeting message on the answering machine is too long.  
Shorten the message (up to 10 seconds).  
●
●
The answering machine rings too many times. Set to 1 or 2 rings.  
The silent detection feature is deactivated. Activate this feature  
(p. 53).  
I cannot receive voice messages.  
●
Check that the answering machine is turned on and connected to  
the unit properly (p. 45).  
●
●
Set the number of rings on the answering machine to 1 or 2.  
I cannot retrieve recorded voice  
messages on the answering machine  
from a remote location.  
The remote access code on your answering machine is the same  
as your fax activation code. Set a different number for each code.  
You did not program your remote access code in your facsimile  
correctly. Program the same code that is programmed on the  
answering machine (p. 47).  
●
●
The greeting message has a silent pause longer than 4 seconds.  
Re-record the greeting message.  
The greeting message on your  
answering machine is interrupted  
halfway and the caller cannot leave  
a voice message.  
I pressed the remote access code to  
access the answering machine  
remotely, but the line was  
disconnected.  
●
The code may include “#” which is used for certain features  
provided by the telephone company. Change the code on the  
answering machine to another number which does not include “#”  
(p. 47).  
Callers complain that their voice  
message is interrupted halfway and  
they cannot leave a message.  
●
●
Advise the caller not to pause for over 4 seconds while recording  
their voice message.  
Callers complain that they cannot  
send a document.  
Your answering machine ran out of recording tape. Rewind the  
tape to record messages.  
●
●
You set the answering machine to only give a greeting message.  
When I answer a call with the  
extension telephone, the facsimile  
switches to the fax mode and  
I cannot talk with the other party.  
You paused for over 4 seconds during the conversation. To  
resume the conversation, press the  
button on the unit.  
STOP  
If a power failure occurs  
●
The unit will not function.  
●
The memory contents will not be erased.  
●
When you set delayed transmission and the programmed start time has passed during a power failure, the  
transmission will be attempted after power is restored.  
61  
Jams  
Clearing a recording paper jam  
If the unit does not eject any recording paper during reception or copying, the recording paper has jammed.  
Remove the jammed paper as shown below.  
Open the cover by pressing the cover open  
button and remove the recording paper roll.  
1
Cover open  
button  
Replace the recording paper roll in the proper  
direction, and pull the leading edge of the paper  
approximately 10 cm (4 inches) out of the unit.  
2
●
Make sure that there is no slack in the paper  
roll.  
Close the cover securely by pushing down on  
both corners.  
3
●
When you close the cover, do not push the  
flaps down or a paper jam will occur.  
Flaps  
Tear off the excess paper by pulling it towards  
you.  
4
Note:  
●
When the power cord is connected, everytime you close the cover a message will be printed. If the recording  
paper is set to the wrong side, a message will not be printed. Install the paper correctly.  
62  
Jams  
When a document you are sending jams  
If the unit does not release the document during feeding, remove the document as follows.  
Open the cover by pressing the cover open button.  
1
Remove the jammed document carefully.  
2
Close the cover securely by pushing down on both  
3
corners.  
Note:  
●
Before opening the cover, do not pull out the  
jammed paper forcibly.  
Cover open button  
When documents you send do not feed, or  
multi-feed  
If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.  
Open the cover by pressing the cover open button.  
1
Shift the position of the lever by using an  
2
instrument with a pointed end, like a paper clip.  
Right  
Left  
Right: When documents do not feed.  
Center: Standard position (pre-selected)  
Left:  
When documents multiple feed.  
Lever  
Close the cover securely by pushing down on both  
corners.  
3
Cover open  
button  
63  
Cleaning  
Cleaning the document feeder  
If misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or transmitted document,  
clean the document feeder.  
Disconnect the power cord and the telephone  
line cord.  
1
Telephone  
line cord  
Open the cover by pressing the cover open button.  
2
3
Power cord  
Clean the document feeder rollers, sub roller and  
rubber flap with a cloth moistened with isopropyl  
rubbing alcohol, and let all parts dry thoroughly.  
Cover  
open button  
Sub roller  
Document feeder rollers  
Clean the white plate and glass with a soft dry  
cloth.  
4
5
6
Rubber flap  
Close the cover securely by pushing down on both  
corners.  
Connect the power cord and the telephone line  
cord.  
Caution:  
●
Do not use paper products, such as paper towels  
or tissues, to clean the inside of the unit.  
White plate  
Glass  
Cleaning the thermal head  
If dirty patterns or black bands appear on a copied or received document, clean the thermal head.  
Disconnect the power cord and the telephone  
line cord.  
1
Thermal head  
Open the cover by pressing the cover open button.  
2
3
Clean the thermal head with a cloth moistened with  
isopropyl rubbing alcohol, and let it dry thoroughly.  
Close the cover securely by pushing down on both  
corners.  
4
Connect the power cord and the telephone line  
cord.  
5
Cover  
Caution:  
open button  
●
To prevent a malfunction due to static electricity,  
do not use a dry cloth and do not touch the  
thermal head directly with your fingers.  
Caution:  
●
Do not push on the black cover.  
64  
Print Reports  
Printing the feature settings, telephone numbers,  
and the journal  
You can print out the following documents.  
Basic feature list  
provides you with the current settings of the basic programming features  
(see page 68).  
Advanced feature list  
Telephone number list  
provides you with the current settings of the advanced programming features  
(see page 69).  
provides you with names and telephone numbers which are stored in the  
EASY DIAL directory. The telephone number codes are as shown below.  
P: A pause has been entered.  
F: A flash has been entered.  
[ ]: A secret telephone number has been entered. (The telephone number is not  
printed.)  
Journal report  
keeps records of fax transmissions and receptions. Also, this report will be printed  
automatically after every 35 fax communications (see page 35).  
Press MENU two times.  
EASY DIAL  
MENU  
1
2.PRINT LIST  
, then  
Display:  
Dial keypad  
For the basic feature list, press  
.
1
2
1
4
7
2
5
8
0
3
6
9
BASIC LIST  
For the advanced feature list, press  
, then  
2
3
.
ADVANCED LIST  
For the telephone number list, press  
, then  
.
TEL NO. LIST  
STOP  
START/COPY/SET  
For the journal report, press  
, then 4 .  
JOURNAL REPORT  
Press START/COPY/SET to start printing.  
3
4
PRINTING  
●
To stop printing, press  
.
STOP  
●
After printing, the following will be displayed.  
[ ]  
PRINT ITEM  
Press MENU .  
Note:  
●
In step 2, you can select the feature by rotating  
.
EASY DIAL  
65  
Display Contrast  
Changing the LCD display contrast  
Use this feature to adjust the display contrast.  
NORMAL: (Pre-selected setting)  
LIGHT:  
Used when the display contrast is too dark.  
DARKER: Used when the display contrast is too light.  
Dial keypad  
MENU  
Press MENU .  
1
1.SYSTEM SET UP  
LCD CONTRAST  
Display:  
1
4
7
2
5
8
0
3
6
9
3
9
Press  
, then  
.
2
Press START/COPY/SET .  
3
MODE=NORMAL ▼▲  
Press  
Press  
or  
to select the desired setting.  
4
5
6
START/COPY/SET  
START/COPY/SET  
.
[ ]  
SETUP ITEM  
Press MENU .  
66  
Reset  
Resetting the advanced features  
Use this feature to return the advanced features (see page 69) to their pre-selected settings.  
Press MENU .  
Dial keypad  
MENU  
1
1.SYSTEM SET UP  
Display:  
8
0
Press  
Press  
, then  
.
1
4
7
2
5
8
0
3
6
9
2
SET DEFAULT  
START/COPY/SET  
.
3
4
5
RESET=NO  
▼▲  
▼▲  
Press  
or  
to select “YES”.  
RESET=YES  
STOP  
START/COPY/SET  
START/COPY/SET  
Press  
.
RESET OK?  
If this feature is not required, press  
●
.
STOP  
START/COPY/SET  
Press  
again for confirmation.  
6
7
RESET COMPLETED  
[ ]  
SETUP ITEM  
Press MENU .  
67  
Features Summary  
Summary of user programmable features  
Basic features  
Code  
Feature & Display  
Setting the date and time  
SET DATE & TIME  
Available settings  
Meaning  
Page  
(2 digits for each entry)  
mm/dd/yy hh:mm  
#01  
19  
Setting your logo  
(Up to 30 characters)  
(Up to 20 digits)  
#02  
#03  
#04  
#05  
#07  
#08  
#09  
#12  
20  
22  
34  
46  
41  
43  
44  
YOUR LOGO  
Setting your facsimile telephone number  
YOUR TEL NO.  
ERROR  
ON  
OFF  
If transmission fails  
Activate  
Deactivate  
Printing the transmission report  
TX-REPORT MODE  
FAX ONLY  
EXT.TAM  
Facsimile only mode  
External telephone  
answering machine mode  
Changing the AUTO RECEIVE setting  
AUTO RECEIVE  
Setting the FAX ONLY mode ring count  
1, 2, 3, 4  
1 to 4 rings  
FAX RING  
Changing the MANUAL RECEIVE setting  
TEL  
Telephone mode  
MANUAL RECEIVE  
TEL/FAX  
Telephone/Facsimile mode  
Setting the TEL/FAX mode ring count  
1, 2, 3, 4  
1 to 4 rings  
TEL/FAX RING  
Securing the remote operation for the  
external telephone answering machine  
ON / ID=11  
Activate  
47  
REMOTE TAM ACT.  
OFF  
Deactivate  
(Pre-selected is in bold.)  
Note:  
●
You can display the basic features in the order above by rotating EASY DIAL instead of entering the code  
number (#01, #02, etc.).  
68  
Features Summary  
Advanced features  
Code  
Feature & Display  
Available settings  
ON  
Meaning  
Page  
Setting the journal report to print  
automatically  
Activate  
#22  
35  
AUTO JOURNAL  
OFF  
Deactivate  
Sending documents overseas  
ON  
Activate  
#23  
#25  
#30  
#31  
#39  
#40  
#41  
#46  
#70  
37  
36  
44  
49  
66  
53  
51  
54  
OVERSEAS MODE  
OFF  
Deactivate  
Sending a fax at a specific time  
ON  
Activate  
DELAYED SEND  
OFF  
Deactivate  
Setting the silent fax recognition ring count  
3, 4, 5, 6, 7, 8, 9  
3 to 9 rings  
SILENT FAX RING  
Setting the distinctive ring pattern  
A, B, C, D  
A to D patterns  
Deactivate  
RING DETECTION  
OFF  
NORMAL  
LIGHT  
DARKER  
Normal contrast  
Lighter contrast  
Darker contrast  
Changing the LCD display contrast  
LCD CONTRAST  
Setting the silent detection  
ON  
Activate  
SILENT DETECT.  
OFF  
Deactivate  
Changing the fax activation code  
ON / CODE=  
9
Activate  
FAX ACTIVATION  
OFF  
Deactivate  
Setting the friendly reception  
ON  
Activate  
FRIENDLY RCV  
OFF  
Deactivate  
Signaling your pager when your unit  
receives a fax  
ON  
Activate  
55  
67  
FAX PAGER  
OFF  
Deactivate  
Resetting the advanced features  
YES  
Reset  
#80  
SET DEFAULT  
NO  
Will not reset  
(Pre-selected is in bold.)  
69  
Specifications  
Technical data about this product  
Applicable Lines:  
Document Size:  
Public Switched Telephone Network  
1
Max. 216 mm (8 /2") in width  
5
Max. 600 mm (23 /8") in length  
3
Effective Scanning Width:  
Printing Paper Size:  
208 mm (8 /16")  
1
216 mm xmax. 30 m (8 /2" x98') roll  
3
Effective Printing Width:  
Transmission Time *:  
208 mm (8 /16")  
Approx. 15 s/page (Original mode)  
Approx. 30 s/page (G3 Normal mode)  
Scanning Density:  
Horizontal: 8 pels/mm (203 pels/inch)  
Vertical:  
3.85 lines/mm (98 lines/inch) —STANDARD mode  
7.7 lines/mm (196 lines/inch) —FINE/HALF TONE mode  
15.4 lines/mm (392 lines/inch) —SUPER FINE mode  
Halftone Level:  
Scanner Type:  
Printer Type:  
64-level  
Contact Image Sensor (CIS)  
Thermal Printing  
Data Compression System: Modified Huffman (MH), Modified READ (MR)  
Modem Speed:  
9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback  
Operating Environment:  
Dimensions (H xW xD):  
Mass (Weight):  
5
—
35 °C (41  
—
95 °F), 45  
—
85 % RH (Relative Humidity)  
5
23  
135 x323 x229 mm (5 /16" x12 /32" x9")  
Approx. 2.9 kg (6.4 lb.)  
Power Consumption:  
Standby:  
Transmission: Approx. 17 W  
Approx. 6.5 W  
Reception:  
Copy:  
Maximum:  
Approx. 40 W  
Approx. 40 W  
Approx. 125 W  
Power Supply:  
220-240 V AC, 50/60 Hz  
* Transmission speed depends upon the contents of the pages,  
resolution, telephone line conditions and capability of the  
receiving unit.  
CCITT No.1 Test Chart  
The 15 second speed is based upon CCITT No.1 Test Chart.  
Note:  
●
Any details given in these instructions are subject to change without notice.  
●
The pictures and illustrations in these instructions may vary slightly from the actual product.  
70  
Index  
Index  
A
Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4  
J
Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62, 63  
Journal auto print . . . . . . . . . . . . . . . . . . . . . . . . 35  
Journal report. . . . . . . . . . . . . . . . . . . . . . . . . . . . 65  
Advanced feature list . . . . . . . . . . . . . . . . . . . . 65  
Advanced features . . . . . . . . . . . . . . . . . . . . . . 69  
(Resetting) . . . . . . . . . . . . . . . . . . . . . . . . . 67  
AUTO RECEIVE button . . . . . . . . . . . . . . 38, 39  
AUTO RECEIVE mode . . . . . . . . . . . . . . . . . . 39  
L
Location panel . . . . . . . . . . . . . . . . . . . . . . . 14, 15  
Logo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20  
B
C
Basic feature list . . . . . . . . . . . . . . . . . . . . . . . . . 65  
Basic features. . . . . . . . . . . . . . . . . . . . . . . . . . . . 68  
M
MANUAL RECEIVE mode . . . . . . . . . . . . . . . 38  
MONITOR button. . . . . . . . . . . . . . . . . 29, 30, 31  
Muting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24  
Character table . . . . . . . . . . . . . . . . . . . . . . 21, 27  
Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64  
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18  
COPY button . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56  
O
P
Overseas transmission mode . . . . . . . . . . . . 37  
Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16  
Paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . 62, 63  
PAUSE button . . . . . . . . . . . . . . . . . . . . . . . . . . 25  
Polling (Receiving) . . . . . . . . . . . . . . . . . . . . . 52  
(Transmitting). . . . . . . . . . . . . . . . . . . . . 37  
Power failure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61  
Power supply. . . . . . . . . . . . . . . . . . . . . . . . . 18, 70  
Printing paper size . . . . . . . . . . . . . . . . . . . . . . . 70  
Printing reports . . . . . . . . . . . . . . . . . . . . . . . . . . 65  
Programmable features. . . . . . . . . . . . . . . 68, 69  
D
Date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . 19  
Delayed transmission . . . . . . . . . . . . . . . . . . . . 36  
Dialing mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18  
Directory feature. . . . . . . . . . . . . . . . . . 26, 29, 32  
Display contrast . . . . . . . . . . . . . . . . . . . . . . . . . 66  
Distinctive ring service. . . . . . . . . . . . . . . . 48, 49  
Document size . . . . . . . . . . . . . . . . . . . . . . . 33, 70  
E
EASY DIAL (Making a voice call). . . . . . . . . 29  
(Selecting characters). . . . 21, 27  
R
S
T
Recording paper. . . . . . . . . . . . . . . . . . . 5, 17, 62  
REDIAL button . . . . . . . . . . . . . . . . . . . . . . . 24, 31  
Remote activation ID. . . . . . . . . . . . . . . . . . . . . 47  
RESOLUTION button . . . . . . . . . . . . . . . . . . . 31  
Ring pattern detection. . . . . . . . . . . . . . . . 48, 49  
(Sending faxes). . . . . . . . . . . . . . 32  
(Storing). . . . . . . . . . . . . . . . . . . . . 26  
Error messages . . . . . . . . . . . . . . . . . . . . . . 57, 58  
EXT.TAM mode . . . . . . . . . . . . . . . . . . . . . . 39, 45  
Extension telephone . . . . . . . . . . . . . . . . . 43, 50  
External telephone answering machine. . . . 45  
Secret key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27  
Set default . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67  
Silent detection . . . . . . . . . . . . . . . . . . . . . . . . . . 53  
Silent fax recognition ring . . . . . . . . . . . . . . . . 44  
Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . 70  
F
Facsimile telephone number . . . . . . . . . . . . . 22  
Fax activation code . . . . . . . . . . . . . . . . . . . . . . 51  
Fax auto redial . . . . . . . . . . . . . . . . . . . . . . . . . . 32  
FAX ONLY mode. . . . . . . . . . . . . . . . . . . . . 39, 41  
FAX ONLY ring count . . . . . . . . . . . . . . . . . . . . 41  
Fax pager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55  
Features summary . . . . . . . . . . . . . . . . . . . 68, 69  
Feeder pressure . . . . . . . . . . . . . . . . . . . . . . . . . 63  
FLASH button . . . . . . . . . . . . . . . . . . . . . . . . . . . 25  
Friendly reception . . . . . . . . . . . . . . . . . . . . 40, 54  
TEL mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . 38, 40  
TEL/FAX mode. . . . . . . . . . . . . . . . . . . . . . . 38, 42  
TEL/FAX ring count . . . . . . . . . . . . . . . . . . . . . 44  
Telephone number list . . . . . . . . . . . . . . . . . . . 65  
TONE button . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25  
Transmission report . . . . . . . . . . . . . . . . . . . . . 34  
Transmittable document. . . . . . . . . . . . . . . . . . 33  
H
I
HANDSET MUTE button . . . . . . . . . . . . . . . . . 24  
HELP button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5  
Hyphen key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27  
V
Voice contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30  
VOLUME button . . . . . . . . . . . . . . . . . . . . . . . . . 23  
Insert key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21, 27  
71  
Kyushu Matsushita Electric Co., Ltd.  
1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan  
Printed in Japan  
KS1297AN1018  
PFQX1185ZA  

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