Panasonic Hybrid Ip Pbx Kx Tda200 User Manual

Create or re-arrange a DSS button or a G-DSS button.

To an operator (Operator Call)

You can call an extension or a group assigned as an operator.

PT/SLT/PS

Dial 0 or 9.

Off-hook.

User Manual

Operation

Calling an outside party

You have to seize an outside line before dialling an outside phone number because external calls are

made via your PBX.

Select one of the following methods:

To select an idle outside line automatically

PT/SLT/PS

(L-CO)

outside

phone no.

Dial outside phone

number.

Talk.

Off-hook.

Press L-CO or

enter automatic

line access number.

To select an idle outside line in the specified outside line group automatically

PT and SLT

PT/SLT/PS

outside

phone no.

(G-CO)

outside line

group no.

Dial outside phone

number.

Talk.

Off-hook.

Press G-CO or enter group

access number and then

outside line group number (2 digits).

To select the specified outside line

and SLT

PT/SLT/PS

outside

phone no.

(S-CO)

Press S-CO.

Talk.

Off-hook.

Dial outside phone

number.

•

Each of the S-CO button or G-CO button light shows the current status as follows:

Off: The line is idle.

Red on: The line is in use.

You may be restricted to make a call to the specified outside party. To make a call, refer to

"1.2.5 Calling without Restrictions".

User Manual

Operation

•

To confirm the dialling number, you can enter a phone number and confirm it on the

display and then go off-hook. (Predial)

Emergency call

You can dial pre-programmed emergency numbers without any restrictions.

You may select the less expensive line automatically. (Automatic Route Selection/Least

Cost Routing)

Call information

The following information can be referred by pressing the flashing green Intercom, CO or

G-DN button.

•

Call charge

Call duration

Dialled number

•

Call Charge

You can confirm your call charge with one-touch.

The Charge button light shows the current status as follows:

Off: No shown.

Red on: Shows the total charge.

•

To make a call another party without going on-hook, press the FLASH or Terminate

button. It re-accesses the outside line. Then you dial the new phone number without going

on-hook or off-hook operation.

Handover (PS only)

Even if you move during a conversation, the linking Cell Station (CS) will automatically

switch without disconnecting the call.

Handover is available only during a conversation (except a conference call). It is not

available when a switched CS is busy or no CS exists in the new range.

Customising Your Phone

•

3.1.2 Initial Settings–Preferred Line Assignment — Outgoing

Select the seized line when going off-hook.

•

Create or re-arrange a L-CO button, a G-CO button, a S-CO button, a Terminate button

or a Charge button.

Making a call to the private network

When your PBX is connected to the private network, your extension can access it.

To call

PT/SLT/PS

private phone no.

Dial 7.

Dial private phone

Talk.

Off-hook.

number.

User Manual

Operation

Using an account code (Account Code Entry)

You may give a specified account code to extension users and check their telephone usage. You can

specify an account code to each client and check the call duration.

PT/SLT/PS

(Account)

account code

Press Account or

enter 49.

Dial account code

(max. 10 digits).

Press #.

Off-hook.

outside

phone no.

C.Tone

Dial outside

phone number.

Seize outside line before entering

outside phone number.

•

A Panasonic proprietary telephone extension user can enter an account code during a

conversation and when hearing a reorder tone after the other party hangs up.

•

Account code are "0" through "9".

If you enter the wrong code, press the " " key while entering the account code and then

re-enter the code.

•

You may not be able to make an outside call without an account code entry. A mode is

assigned to each user. Ask your manager for your mode.

For your convenience, you can store the code with the phone number in the memory (e.g.

Speed Dialling).

Customising Your Phone

•

Create or re-arrange an Account button.

User Manual

Operation

1.2.2 Easy Dialling

This is convenient for frequently dialled phone numbers.

— With a one touch button (One-touch Dialling)

— Using numbers stored at your extension (Personal Speed Dialling)

— Using numbers stored in the PBX (System Speed Dialling)

— To a pre-programmed party by going off-hook (Pickup Dialling)

— Using a pre-programmed number (Quick Dialling)

With a one touch button (One-touch Dialling)

You can store the phone number into the flexible button for one-touch operation.

PT/PS

(One-touch

Dialling)

Press One-touch

Dialling.

Off-hook.

Customising Your Phone

•

Create or re-arrange a One-touch Dialling button and store the desired number, phone

number or feature number, etc.

Using numbers stored at your extension (Personal Speed Dialling)

You can store up to the pre-set numbers at your extension for your personal use. (Default: 10

numbers)

To store a phone number

PT/SLT/PS

desired

phone no.

station speed

dial no.

C.Tone

Enter 30.

Enter station speed

dial number

(2 digits).

Enter desired

phone number

(max. 32 digits).

Off-hook.

On-hook.

Enter #.

Enter outside line number before

outside phone number.

User Manual

Operation

To dial

PT/SLT/PS

AUTO DIAL

STORE

station speed

dial no.

Enter

Press AUTO DIAL

Dial station speed

dial number (00-99).

Off-hook.

or enter

•

" " and PAUSE can also be stored as digits.

Using numbers stored in the PBX (System Speed Dialling)

PT/SLT/PS

AUTO DIAL

STORE

system speed

dial no.

Off-hook.

Press AUTO DIAL

or enter

Enter system speed dial

number (3 digits).

To a pre-set party by going off-hook (Pickup Dialling)

You can make an outside call simply by going off-hook if you have pre-set.

To store a phone number

PT/SLT/PS

desired

phone no.

C.Tone

Enter 740

Enter

Enter desired

phone number

(max. 32 digits).

Dial #.

On-hook.

Off-hook.

Enter outside line number before

outside phone number.

User Manual

Operation

To set/cancel

PT/SLT/PS

Set

Cancel

C.Tone

On-hook.

Dial 740.

Dial 1 to set

or 0 to cancel.

Off-hook.

To dial

PT/SLT/PS

Off-hook.

•

To call another party, dial the desired party's phone number before the pre-programmed

line is connected. (Default: 1 second)

You should assign the intercom line as the seized line when going off-hook. (Preferred Line

Assignment— Outgoing)

Customising Your Phone

•

3.1.2 Initial Settings — Preferred Line Assignment — Outgoing

Select the seized line when going off-hook.

Using a pre-programmed number (Quick Dialling)

You can make a call simply by pressing the pre-programmed number for quick dialling. For details,

consult your manager or dealer.

PT and SLT

PT/SLT/PS

quick dial no.

Dial quick dial

Off-hook.

number (1-4 digits).

•

It is useful for Hotel features.

For example, to dial the Room Service, dial one digit "3", not to dial the extension number.

User Manual

Operation

1.2.3 Redial

This is convenient when calling the same outside party again.

— Redialling the last number you dialled

Redialling the last number you dialled (Last Number Redial)

PT/SLT/PS

REDIAL

Press REDIAL or dial #.

Off-hook.

•

Maximum 32 digits can be stored and redialled.

After pressing REDIAL, if you hear a busy tone again, press REDIAL to retry. (Intercept

Redial)

•

To redial automatically, press the SP-PHONE button and then the REDIAL button, or

press the REDIAL button directly. It will keep trying the busy number until the called party

answers within a specified time (Automatic Redial). You can perform other tasks during

dialling. To cancel, perform another operation.

Some outside line may be restricted from performing this function.

Customising Your Phone

•

3.1.2 Initial Settings—Full One-Touch Dialling Assignment

Allow or cancel the one-touch operation while in on-hook.

User Manual

Operation

1.2.4 When the Dialled Line is Busy or There is No Answer

— Reserving a busy line (Automatic Callback Busy)

— Reserving a call to a busy party on an ISDN line (Completion of Call to Busy Subscriber [CCBS])

— Sending a call waiting tone (Busy Station Signalling [BSS])

— Leaving a message waiting indication/Calling back the caller which left an indication (Message

Waiting)

— Joining an existing call (Executive Busy Override)

— To an extension refusing the call (DND Override)

Reserving a busy line (Automatic Callback Busy)

You can set the telephone to receive callback ringing when a dialled line becomes idle.

When you answer the callback ringing, the called party starts ringing automatically.

If you hear a busy tone before dialling, you just seize an outside line after hearing the callback ringing.

You can have two methods to answer according to the setting conditions.

To set

PT/SLT/PS

While hearing a busy tone

C.Tone

On-hook.

Enter 6.

To answer (if set after dialling)

PT/SLT/PS

While hearing a callback ringing

R.B.Tone

Talk.

Off-hook.

To answer (if set when seizing an outside line)

PT/SLT/PS

While hearing a callback ringing

outside

phone no.

Off-hook.

Talk.

Dial outside phone

number.

User Manual

Operation

To cancel a callback ringing

PT/SLT

C.Tone

Off-hook.

Enter 46.

On-hook.

•

If you do not answer within a specified time period, this feature will be cancelled. (Default:

10 seconds)

Reserving a call to a busy party on an ISDN line (Completion of Call to Busy

Subscriber [CCBS])

You can set the telephone to receive callback ringing when a busy called party on an ISDN line

becomes free.

When you answer the callback ringing, the called party's telephone number is automatically dialled.

PT/SLT/PS

While hearing a busy tone

C.Tone

On-hook.

Enter 6.

To answer while hearing a callback ringing

PT/SLT/PS

Off-hook.

User Manual

Operation

To cancel

PT/SLT/PS

PT and SLT

C.Tone

Enter 46.

Off-hook.

On-hook.

•

If you do not answer within a specified time period, this feature will be cancelled.

Availability of this feature depends on the ISDN service of your telephone company.

Sending a call waiting tone (Busy Station Signalling [BSS])

You can inform the called party that your call is waiting.

PT/SLT/PS

While hearing a busy tone

Enter 1.

•

Depending on the other party's telephone, the "Off-Hook Call Announcement (OHCA)"

and the "Whisper OHCA" functions can be applied. You can talk to the other party through

the speaker and the microphone (OHCA) or you only send a call announcement through

the handset (Whisper OHCA), while they are having another conversation using the

handset.

Refer to "1.7.3 Receiving a Call Waiting (Call Waiting/Off-Hook Call Announcement

[OHCA]/Whisper OHCA)".

User Manual

Operation

Leaving a message waiting indication/Calling back the caller which left an

indication (Message Waiting)

— For a caller

When the called extension is busy or does not answer

your call, you can leave a notification so that the called

party may call you back.

— For a called extension

As a message receiver, the MESSAGE button light lets

you notice that a call has been received. If you receive

notification, you can call back the caller by a simple

operation.

No Picture Available

— For a caller

To leave a message waiting indication

PT/SLT/PS

When the called extension is busy or does not answer

MESSAGE

C.Tone

On-hook.

Press MESSAGE

or enter 4.

To leave/cancel a message waiting indication

PPTT/SaLnTd/PSSLT

Leave

desired

extension no.

Cancel

C.Tone

Enter 70.

Enter 1 to leave

or 0 to cancel.

Enter desired

extension number.

Off-hook.

On-hook.

— For a called extension

To check the left message and call back

PT/PS

While in on-hook

MESSAGE

Off-hook.

Talk.

Press MESSAGE

until the desired

extension appears.

User Manual

Operation

To call back

PT/SLT/PS

MESSAGE

Talk.

Off-hook.

Press MESSAGE or enter 70 and then 2.

•

The MESSAGE button light shows the current status as follows:

Off: No message

Red on: You have a message.

•

The display shows the messages starting with the most recent call.

You can also have a Message button of another extension or your receiving group, so that

you can handle the message as a substitute.

•

This feature is also available for single line telephone extension users with a message

waiting light. Even if they don't have a message waiting light, they may hear a special ring

tone as notification while in on-hook, if required.

Customising Your Phone

•

Create or re-arrange a Message button.

Joining an existing call (Executive Busy Override)

You can call the party who is talking with another on the telephone and then establish a three-party

conversation.

To join

PT/PS

Outside call

(CO)

Busy Tone

C.Tone

Off-hook.

Press

corresponding CO.

Enter 2.

Talk.

User Manual

Operation

PT/SLT/PS

Intercom call

While hearing a busy tone

C.Tone

Enter 2.

Talk.

To disconnect one party and talk with another when one of these parties is an outside

call

PT/PS

(CO)

C.Tone

INTERCOM

Press desired

CO or INTERCOM.

Talk.

•

You can also deny others the possibility of joining your conversation (Default: Allow). Refer

to "1.7 Setting the T e lephone According to Y o ur Needs".

It depends on the condition of the extension during a conversation if you can join an existing

call or not.

User Manual

Operation

To an extension refusing the call (DND Override)

PT/SLT/PS

While hearing the DND tone

Enter 1.

User Manual

Operation

1.2.5 Calling without Restrictions

— Using your calling privilege at another extension or on an outside line (Walking COS)

Changing the restriction to make a call

The extension assigned as a manager can change the restriction to make a call

for the extension who has a conversation.

PT/PS

During a conversation

(Toll Change)

C.Tone

On-hook.

Press Toll Change.

Other party can near the dial tone

and then make a call.

Customising Your Phone

•

Create or re-arrange a Toll Change button.

User Manual

Operation

Using your calling privilege at another extension or on an outside line

(Walking COS)

You can use your calling privileges (Class of Service) at another extension or on an outside line. You

may override restrictions which have been set. To perform this feature, an original extension number

and a password is required. Also, you can make a call by entering a verify code and its password. For

the available verify code, ask your manager.

To call (Regular)

PT/SLT/PS

your

desired

extension no.

password

extension no.

phone no.

D.Tone

Enter password

(max. 10 digits).

Dial desired

phone number.

Dial your

extension number.

Enter 47.

Off-hook.

If a wrong password is entered,

you hear an alarm tone.

Seize outside line before entering

outside phone number.

To call with a verify code (Verify Code Entry)

PT/SLT/PS

verify code

Etner

Enter verify code

Enter 47.

Off-hook.

(max. 4 digits).

desired

extension no.

password

phone no.

D.Tone

Enter password

Dial desired

(max. 10 digits).

phone number.

If a wrong password is entered,

you hear an alarm tone.

Seize outside line before entering

outside phone number.

User Manual

Operation

1.2.6 Changing the dialling mode (Pulse to Tone Conversion)

To access services such as computer telephone services, Voice Mail, etc., that require a tone, you

can temporarily change the dialling mode from Pulse to Tone.

PT/SLT/PS

While dialling an outside line

desired no.

Enter #.

Enter desired number.

User Manual

Operation

1.2.7 Accessing the ISDN Service (ISDN Service Access)

You can access a service which is provided from the ISDN.

To access

PT/PS

(If all reguired digits are stored.)

(ISDN Service)

outside line

(Reguires to dial

(ISDN Service)

additional digits)

service code

(ISDN Service)

Off-hook.

Seize outside line.

Press ISDN service.

Or press ISDN service and then enter service code and

then press ISDN service again.

C.Tone

On-hook.

•

Availability of this feature depends on the ISDN service of your telephone company.

Customising Your Phone

•

Create or re-arrange an ISDN Service button.

User Manual

Operation

1.2.8 Alternating the Calling Method (Alternate Calling —

Ring/Voice)

The caller can alternate the calling method, either ring

Ring

or voice, to make an intercom call.

On the other hand, any extension can set the notifying

method, either ring or voice, to receive an intercom call.

Ring

Hello

Ring-Calling (Default): You can call the other party

with a ring tone.

Voice-Calling: You can talk to the other party

immediately after a confirmation

tone.

No Picture Available

To change the method

PT/SLT/PS

After dialling

C.Tone

Press

Talk.

•

If the called party uses a single line telephone, only Ring-Calling is available.

This feature is not available when the called party's telephone is in the Tone mode or Voice

Call Deny mode.

Customising Your Phone

•

3.1.2 Initial Settings—Intercom Alarm Assignment

Select the notifying method, either ring or the other party's voice.

User Manual

Operation

1.2.9 To Access Another Party Directly from Outside (Direct

Inward System Access [DISA])

When outside calling parties access extensions in

the PBX, the pre-recorded message greets the

caller and gives information about how to access

an extension. You do not need the operator's

assistance.

You may be able to access the features or call an

outside party with the password depending on the

security mode. Ask your manager for the mode

assigned to your PBX.

To call an extension

Any Telephone

In Non Security Model/Trunk Security Mode

DISA

extension no.

phone no.

R.B.Tone and

DISA message

Dial DISA

phone number.

Dial extension

number.

Off-hook.

verify

code

In All Security Mode

DISA

phone no.

R.B.Tone and

DISA message

your

extension no.

Enter 47.

Dial DISA

phone number.

Off-hook.

Enter and then verify code.

Or dial your extension number.

extension no.

password

Dial password

(max.10 digits).

Dial extension

number.

User Manual

Operation

To call an outside party

Any Telephone

In Non Security Mode

DISA

outside

phone no.

R.B.Tone and

DISA message

Dial outside phone

number.

Off-hook.

Dial DISA

phone number.

Seize outside line before dialling

outside phone number.

In Trunk Security Mode/All Security Mode

verify

code

DISA

phone no.

your

extension no.

R.B.Tone and

DISA message

Off-hook.

Dial 47.

Dial DISA

phone number.

Dial and then verify code.

Or dial your extension

Number.

password

outside

phone no.

Dial password

(max. 10 digits).

Dial outside phone

number.

Seize outside line before dialling

outside phone number.

To re-try

Any telephone

To dial a different number during a conversation with an outside party or

while hearing the ringback, reorder, or busy tone

phone no.

D.Tone

Dial

Dial phone number.

Dial a line access number as the first

digit when calling an outside party.

User Manual

Operation

•

Time limit

Both parties will hear an alarm tone fifteen seconds before a specified time period. (Default:

10 minutes) The originating extension will hear an alarm tone fifty seconds before the time.

The call is disconnected when the time runs out unless the originating extension returns to

the conference.

If Built-in Automated Attendant service is set, you can access the desired extension

simply by pressing one digit number (0-9) according to the pre-recorded message.

User Manual

Operation

1.3 Receiving Calls

1.3.1 Answering Calls

PT/SLT/PS

Off-hook.

Talk.

Select one of the following methods:

· Lift the handset to receive the preferred line.

(Default: Ringing line is selected.)

· Press the SP-PHONE button.

· Press the flashing CO, INTERCOM or G-DN button directly.

· Press the ANSWER button.

•

The G-DN button light shows the current status as follows:

Off: Idle

Green on: The line is in use. (You are using the line.)

Red on: Your extension is in the Log-out mode from the receiving group.

Customising Your Phone

•

3.1.2 Initial Settings—

Preferred Line Assignment - Incoming

Select the seized line when going off hook.

Intercom Alarm Assignment

Select the Calling method, either ring or the other party's voice.

•

Create or re-arrange a G-DN button.

User Manual

Operation

1.3.2 Answering Hands-free (Hands-free Answerback)

You can answer a call without going off-hook when your extension receives. In

this case, though the intercom call is received without the phone ringing, the

outside call is received after the phone ringing of the pre-programmed times.

To set/cancel

While in on-hook

AUTO ANSWER

MUTE

Press AUTO

ANSWER.

•

The AUTO ANSWER button light shows the current status as follows:

Off: Not set.

On: Set.

Automatic Answer Mode set (PS only)

If "AUTO ANSWER MODE" is set on your PS, you can answer a call without going off-hook.

For details, refer to "Operating Instructions".

Customising Your Phone

•

3.1.2 Initial Settings

Hands-free Answerback Selection

Select the answering method, either answer with going off-hook or without going off-

hook.

User Manual

Operation

1.3.3 Answering a Call Ringing at Another Telephone (Call

Pickup)

You can answer an incoming call that is ringing at another extension or group from your phone without

leaving your desk.

The following types are available:

Group Call Pickup: Picks up a call within the specified picking up group.

Directed Call Pickup: Picks up a specified extension's call.

PT/SLT/PS

group no.

Group

Directed

extension no.

D.Tone

Talk.

Off-hook.

Press DSS/G-DSS.

Enter 40 and then group number (2 digits).

Or enter 41 and then extension number.

•

If you receive a call waiting tone, you can ask a third party to pick up your second call

with Directed Call Pickup.

If there are multiple incoming calls for the same group, the longest waiting call is received

first.

•

You can also deny other people the possibility of picking up your calls. Refer to "1.7 Setting

the T e lephone According to Y o ur Needs".

You can also pick up a call by pressing the flashing DSS or G-DSS button.

User Manual

Operation

1.3.4 Answering a Call via an External Speaker or an External

Ringer (Trunk Answer From Any Station [TAFAS])

You can answer an incoming outside call paged through an external speaker or an external ringer

from any extension.

Through an external speaker

PT/SLT/PS

While hearing a tone

speaker no.

C.Tone

Dial 42.

Dial speaker

number (1 digit).

Talk.

Off-hook.

Through an external ringer

PT/SLT/PS

While hearing a tone

ringer no.

C.Tone

Dial 44.

Dial ringer

number (2 digit).

Talk.

Off-hook.

•

You can also receive a paged announcement via a speaker with this operation.

User Manual

Operation

1.3.5 Using the ANSWER/RELEASE Button

The ANSWER and RELEASE buttons are convenient for operators using

headsets.

With the ANSWER button, you can answer all incoming calls to the paired

telephone.

With the RELEASE button, you can disconnect the line during or after a

conversation, or complete transferring a call.

To answer

PT & Console

ANSWER

Talk.

Press ANSWER.

To transfer a call

PT & Console

During a conversation

RELEASE

(DSS)

(G-DSS)

The called

party answers.

TRANSFER

desired

phone no.

Press TRANSFER.

Press RELEASE.

Press DSS/G-DSS or

enter desired phone number.

Seize outside line before

dialling outside phone number.

To talk to the new party is waiting

PT & Console

While hearing a tone

ANSWER

Talk.

Press ANSWER.

User Manual

Operation

To transfer an outside line call to an extension with a one-touch operation

PT & Console

During a conversation

RELEASE

(DSS)

The called

party answers.

(G-DSS)

Press DSS/G-DSS.

Press RELEASE.

The other party is placed on hold and the

destination extension is called immediately.

To end a conversation

PT & Console

During a conversation

RELEASE

Press RELEASE.

Customising Your Phone

•

Create or re-arrange an Answer button or a Release button.

User Manual

Operation

1.3.6 Identifying Malicious Calling Parties (Malicious Call

Identification [MCID])

You can ask your telephone company to trace a malicious calling party during a conversation or after

the calling party hangs up.

You will receive the information on the malicious call later on.

To request MCID

PT/SLT/PS

During a conversation or when hearing a reorder tone after the calling party hangs up.

TRANSFER

C.Tone

Talk or on-hook.

Press TRANSFER or

hookswitch.

Dial

•

Availability of this feature depends on the ISDN service of your telephone company.

User Manual

Operation

1.4 During a Conversation

1.4.1 Transferring a Call

— Transferring to an extension

— Transferring to an outside party

— Transferring a call on ISDN service to an outside party

•

You can transfer a held call without talking by going on-hook.

If a call is not retrieved within a specified time, you will hear an alarm as a reminder. And, if

an outside call is not answered within a specified time, it is automatically disconnected.

If you hear an alarm tone, the destination extension did not answer the call. Answer the

call.

Transferring to an extension in the PBX

PT/SLT/PS

During a conversation

(DSS)

(G-DSS)

TRANSFER

C.Tone

extension no.

On-hook.

Talk.

The destination is confirmed before

sending. This can be disregarded.

Press TRANSFER or

hookswitch.

Press DSS/G-DSS or

dial extension number.

To transfer with one-touch (One-touch Transfer)

PT/PS

During a conversation

(DSS)

(G-DSS)

Press DSS/G-DSS.

User Manual

Operation

Transferring to an outside party in the PBX

Some extensions may be restricted from performing this function.

PT/SLT/PS

During a conversation

TRANSFER

outside line

outside

phone no.

C.Tone

Seize outside line.

Dial outside phone

number.

Talk.

On-hook.

Press TRANSFER or

hookswitch.

The call is transferred.

•

Time limit

Both parties will hear an alarm tone fifteen seconds before a specified time period (Default:

10 minutes).

To return to the held call before the destination answers, press the TRANSFER button,

corresponding CO, G-DN or INTERCOM button, or the hookswitch.

Customising Your Phone

•

Create or re-arrange a DSS button or a G-DSS button.

Transferring a call on the ISDN Telephone Company

During a conversation

TRANSFER

phone no.

C.Tone

On-hook.

Talk.

Dial 62.

Dial phone number.

Press TRANSFER or

hookswitch.

The destination is confirmed before sending.

This can be disregarded.

•

To retrieve the held call, press the TRANSFER button or the hookswitch.

Even if you go on-hook while transferring a call, it is transferred.

After the call is transferred, the line becomes idle.

User Manual

Operation

1.4.2 Holding a Call

— Holding

— Holding an outside call on ISDN line

— Holding in a system parking zone (Call Park)

•

If a call is not retrieved within a specified time, you will hear an alarm as a reminder.

And, if an outside call is not answered within a specified time, it is automatically

disconnected.

Holding

There are two types of holding. The difference in them is that other people can retrieve your held call

(Regular Hold) or not (Exclusive Call Hold). As they can be alternated, ask the current mode to your

manager.

PT/PS

During a conversation

HOLD

C.Tone

TRANSFER

C.Tone

On-hook.

Press HOLD. Or press TRANSFER

and then enter 50.

SLT

During a conversation

C.Tone

Press

On-hook.

Enter 50.

hookswitch.

User Manual

Operation

To retrieve a call

PT/SLT/PS

At the holding extension

(CO)

(G-DN)

INTERCOM

Off-hook.

Talk.

Press flashing CO/INTERCOM/G-DN.

Or enter 50.

For an outside call from another extension (only Regular Hold)

(CO)

held line no.

C.Tone

Press CO.

Talk.

Off-hook.

Or enter 53 and then dial held line number

(3 digits).

For an intercom call from another extension (only Regular Hold)

(DSS)

C.Tone

holding ext no.

Talk.

Enter 51.

Off-hook.

Press DSS or dial

holding extension

number.

•

The CO, G-DN or INTERCOM button light shows the current status as follows:

— Regular Hold mode

Flashing green slowly: Your held call

Flashing red: Another extension's held call

— Exclusive Call Hold mode

Flashing green rapidly: Your held call

Red on: Another extension's held call

Hold Mode Change (PT only)

After pressing a HOLD button, if you press the HOLD button again, the status switches from

the Regular Hold mode to the Exclusive Call Hold mode or from the Exclusive Call Hold

mode to the Regular Hold mode.

•

For simple operation, you can automatically hold a call by pressing another CO, G-DN or

INTERCOM button only if pre-programmed. (Automatic Call Hold) Consult your dealer.

You can hold and page a call with one-touch. Refer to "Holding and paging a call with one-

touch".

User Manual

Operation

Holding an outside call on ISDN line

The call is held on ISDN, not in your PBX.

To hold

PT/SLT/PS

During a conversation

TRANSFER

C.Tone

On-hook.

Press TRANSFER or

hookswitch.

Enter 62.

To retrieve

PT/SLT/PS

PT / SLT

While hearing a dial tone from the telephone company

TRANSFER

Talk.

Press TRANSFER or

hookswitch.

User Manual

Operation

Holding in a system parking zone (Call Park)

You can put a call on hold in a common parking zone of the PBX. You can select to put a call in the

specified parking zone or automatically. Any extension can retrieve the parked call. You can use this

as one of transferring features.

To set

PT/PS

During a conversation

(Call Park)

Press Call Park.

PT/PS

During a conversation

parking zone no. Specified

Auto

TRANSFER

C.Tone

On-hook.

Dial 52.

Enter a specified parking

zone number (2 digits) or press

to park at an idle park area

automatically.

Press TRANSFER.

If you hear a busy tone, enter another

parking zone number or press again.

SLT

During a conversation

parking zone no.

C.Tone

Dial 52.

Enter a specified parking

zone number (2 digits).

On-hook.

Press hookswitch.

If you hear a busy tone, enter another

parking zone number.

User Manual

Operation

To retrieve

PT/SLT/PS

stored parking

zone no.

C.Tone

Enter 52.

Dial stored parking

Talk.

Off-hook.

zone number (2 digits).

PT/PS

During a conversation

(Call Park)

Press a flashing Call Park.

•

If a call is parked automatically, confirm the parking zone number on the display.

•

If you hear a reorder tone when retrieving a parked call, there is no held call. Confirm

the stored parking zone number.

•

After you park a call, you can perform other operations.

There are two kinds of the Call Park button, for Automatic or for Specified parking zone. The

only call held in the specified parking zone can be retrieved by pressing the Call Park button.

Customising Your Phone

•

Create or re-arrange a Call Park button.

User Manual

Operation

1.4.3 Talking to Two Parties Alternately (Call Splitting)

When talking to one party while the other party is on hold, you can swap the calls back and forth

(alternately).

To alternate the call between the parties while having a call on hold temporarily

PT/PS

SLT

During a conversation with a held call

TRANSFER

Press hookswitch.

Press TRANSFER.

To alternate the call between the parties while having a call on Hold mode

During a conversation

(CO)

(G-DN)

INTERCOM

Talk to

Talk to the

Press desired CO,

Press the held CO,

the other party.

original party.

G-DN or INTERCOM.

To alternate the call between the parties while having a call on Call Hold mode

During a conversation

When both parties are extension parties

HOLD

Press HOLD.

User Manual

Operation

1.4.4 Answering a Call Waiting

— Answering a call waiting in the PBX

— Answering a call waiting from the telephone company

Answering a call waiting in the PBX

During a conversation, a call waiting tone or voice announcement through the speaker or the handset

occurs when an outside call is received or another extension is letting you know another call is

waiting. To activate this feature, set to "On". (Default: No tone) You can answer the second call by

disconnecting the current call or placing it on hold.

To hold the current call and then talk to the new party

PT/PS

PT/SLT/PS

While hearing a tone

TRANSFER

(CO)

HOLD

INTERCOM

On-hook.

Off-hook.

Press CO or INTERCOM.

Press HOLD.

Press TRANSFER or hookswitch

and then enter 50.

Disregard this step

if both parties are

extensions.

Disregard this step

if you terminate the

current call.

Disregard this step if you

terminate the current call.

•

Depending on the other party's telephone, the "Off-Hook Call Announcement (OHCA)"

and the "Whisper OHCA" functions can be applied. You can talk to the other party through

the speaker and the microphone (OHCA) or you only receive a call announcement through

the handset (Whisper OHCA), while they are having another conversation using the

handset.

•

The caller's name or number is displayed for five seconds in ten second intervals before

answering a call.

Customising Your Phone

•

3.1.2 Initial Settings—Call Waiting Tone Type Selection

Determine the tone depending on the second party, either an outside call or an

extension.

15 s

Default

5 s

Special Tones

User Manual

Operation

Answering a call waiting from the telephone company

This is an optional telephone company service. You can receive a call waiting tone and a caller's

information. For details, consult your telephone company.

PT/PS

PT/SLT/PS

While hearing a tone

TRANSFER

FLASH

Enter 60.

Press FLASH.

Press TRANSFER or

hookswitch.

•

To return to the original party, repeat the operation.

In this case, FLASH button on a proprietary telephone is in the External Feature Access

(EFA) mode.

User Manual

Operation

1.4.5 Multiple Parties Conversation

— Adding other parties during a conversation (Conference)

— Leaving a conference

— Adding a third party during a conversation on ISDN service

— Letting a third party join your call (Privacy Release)

Adding other parties during a conversation (Conference)

PT/PS

During a conversation

CONF

desired

phone no.

CONF

C.Tone

TRANSFER

Talk to the

new party.

Talk with multiple

parties

Press CONF

or TRANSFER.

Dial desired phone

number.

Press CONF.

Seize outside line before

dialling outside phone number.

PT/SLT/PS

During a conversation

TRANSFER

desired

phone no.

Talk to the

new party.

Press TRANSFER

or hookswitch.

Dial desired

phone number.

Press TRANSFER

or hookswitch.

Enter 3.

Seize outside line before

dialling outside phone number.

C.Tone

Talk with multiple parties.

User Manual

Operation

To add four and more parties in conference

PT/PS

During a conversation

To continue

desired

phone no.

CONF

C.Tone

Talk.

Press CONF.

Dial desired

phone number.

Press CONF.

Seize outside line before

dialling outside phone number.

To talk to one party by disconnecting the other when one of these parties is an

outside call

PT/PS

(CO)

C.Tone

(G-DN)

Talk.

INTERCOM

Press flashing green

CO, G-DN or INTERCOM.

To talk alternately on three-party conversation

PT/SLT/PS

During a conversation

TRANSFER

Press TRANSFER

or hookswitch.

User Manual

Operation

•

During a three-party conversation, when you press TRANSFER or hookswitch, you can talk

to the party who had a conversation previously. If you want to talk to the third party, press

TRANSFER or hookswitch again.

You can have a conference with maximum eight extensions (including intercom or outside

lines) simultaneously.

Customising Your Phone

•

Create or re-arrange a Conference button.

Leaving a conference

The other two parties can continue their conversation.

To leave a conference

When you are talking with two external parties

(Unattended Conference)

Some extensions may be restricted

from performing this function.

CONF

Press CONF.

To return while others are talking

CONF

(CO)

(G-DN)

INTERCOM

Press CONF or

flashing green CO/G-DN/INTERCOM.

•

Time limit

Both parties will hear an alarm tone fifteen seconds before a specified time period. (Default:

10 minutes) The originating extension will hear an alarm tone fifty seconds before the time.

The call is disconnected when the time runs out unless the originating extension returns to

the conference.

•

To complete a conversation, go on-hook.

Customising Your Phone

•

Create or re-arrange a Conference button.

User Manual

Operation

Adding a third party during a conversation on ISDN line

PT/PS

During a conversation on ISDN line.

CONF

desired

phone no.

TRANSFER

Dial desired phone

number.

TRANSFER

Dial 61.

Talk.

Press TRANSFER. Dial 61.

Press CONF.

Or press TRANSFER and

Seizing outside line before

dialling outside phone number.

then dial 61.

Talk.

SLT

During a conversation on ISDN line.

desired

phone no.

Talk.

Press hookswitch.

Dial desired phone

number.

Press hookswitch.

Dial 61.

Seizing outside line before dialling

outside phone number.

Talk.

Dial 61.

•

To leave a conference, go off-hook.

User Manual

Operation

Letting a third party join your call (Privacy Release)

You can let a third party join your current outside call.

To set

PT/PS

During a conversation

Ask the third party to perform the step below.

(S-CO)

C.Tone

Press green

Talk.

(S-CO)

S-CO.

Press flashing green

S-CO within 5 seconds.

A three-party conversation

is now established.

To prolong,

press S-CO again.

•

This feature overrides "Data Line Security" and "Executive Busy Override Deny".

The only S-CO button is used for this operation.

User Manual

Operation

1.4.6 Mute

You can disable the microphone or the handset to consult privately with others

in the room while listening to the other party on the phone through the speaker

or the handset.

To set/cancel

During a conversation

AUTO ANSWER

MUTE

VOICE CALL

MUTE

Press MUTE.

•

The AUTO ANSWER/MUTE or VOICE CALL/MUTE button light shows the current status

as follows:

Off: Normal

Flashing red: Mute

If a mute is used during OHCA, it will become Handset Mute.

User Manual

Operation

1.4.7 Letting Other People Listen to the Conversation (Off-

Hook Monitor)

You can let other people in the room listen to the conversation through the

speaker while continuing the conversation using the handset.

To set/cancel

D-PT

During a conversation using the handset

SP PHONE

Press SP-PHONE.

•

The SP-PHONE button light shows the current status as follows:

Off: The voice is heard through the handset.

On: The voice is heard through the speaker and the handset.

•

This feature can work by programming. Ask your manager.

Hands-free operation

You can have a conversation in the hands-free mode with the SP-PHONE button. You can

perform other tasks simultaneously.

Helpful hints for the hands-free operation

Use your telephone in a quiet room for best performance.

If the other party has difficulty hearing you, decrease the volume.

If you and the other party talk simultaneously, parts of your conversation will be lost. To

avoid this, talk alternately.

User Manual

Operation

1.4.8 Saving a Number (Notebook Function)

You can store a desired outside phone number in the memory during a

conversation or while in on-hook. You can dial the stored number easily.

To store

D-PT

During a conversation or while in on-hook

SAVE

phone no.

Press SAVE.

Enter phone number.

Press SAVE.

To confirm and dial

SAVE

Press SAVE.

until the desired

party appears.

Off-hook.

Talk.

•

To erase the entry, use " " to back space.

Customising Your Phone

•

Create or re-arrange a Save button.

User Manual

Operation

1.5 Before Leaving Your Desk

1.5.1 Forwarding Your Calls (Call Forwarding)

— Forwarding your calls (Call Forwarding)

— Forwarding your calls on ISDN line

Forwarding your calls (Call Forwarding)

You can have your incoming calls forwarded to a

specified destination. According to intercom or outside

incoming calls, you can set different destinations each.

All Calls:

All calls are forwarded. The pre-set extensions also

set their own receiving group.

Busy:

All calls are forwarded when your extension is busy.

No Answer:

All calls are forwarded when you do not answer the

call.

Busy/No Answer (BSY/NA):

All calls are forwarded when you do not answer

within a specified time period or when your

extension is busy.

To Outside Line with Internal Ring:

All calls are forwarded to an outside party. And the

forwarded extension also rings simultaneously.

Some extensions may be restricted from

performing this function.

No Picture Available

Follow Me (From):

If you fail to set the above-mentioned "All Calls" to

forward before you leave your desk, you can set the

same functions from the destination extension.

•

You can set your mailbox or mobile telephone as the forwarded destination.

Incoming calls can be forwarded up to four times.

Boss-Secretary function

The extension which has been set as the destination can call the forwarding extension.

Call

Forward

set

Fowarding

extension

destination

User Manual

Operation

To set/cancel

PT/SLT/PS

All

FWD/DND

All

Outside Line

Outside

Line

(FWD/DND

-External)

Intercom

Off-hook.

Intercom

(FWD/DND

-Internal)

Press desired button or enter 71 and then 0 to 2 as you desire.

(DSS)

(G-DSS)

Cancel

All Calls

destination

Busy

extension no.

No Answer

C.Tone

Busy/No Answer

To Outside Line with Internal Ring*

outside

phone no.

outside

line no.

(Max. 32 digits)

Press DSS/G-DSS or enter destination

extension number. Or enter outside line

number and then outside phone number.

On-hook.

Enter required

number.

Enter #.

For "Cancel",

go on-hook directly.

•

* After pressing 6 (for "To Outside Line with Internal Ring"), only outside line number +

outside phone number can be entered.

User Manual

Operation

To set at another extension

PT/SLT/PS

All

FWD/DND

All

Outside Line

Outside

Line

(FWD/DND

-External)

Intercom

Off-hook.

Intercom

(FWD/DND

-Internal)

Press desired button or enter 71 and then 0 to 2 as you desire.

Follow Me

Follow Me Cancel

your extension

no.

C.Tone

Enter your extension number.

On-hook.

Enter 7 or 8.

For "Follow Me Cancel",

go on-hook directory.

To set the time for "No Answer" and "Busy/No Answer"

PT/SLT

time

C.Tone

Enter 713.

Enter time

(seconds (2 digits)).

On-hook.

Off-hook.

User Manual

Operation

To set/cancel (Forwarding Calls from a Receiving Group)

PT/SLT/PS

All

(Group FWD)

All

Outside

Line

Outside Line

(Group FWD-External)

Intercom

Off-hook.

Intercom

(Group FWD-Internal)

Press desired button or enter 71 and then 0 to 2 as you desire.

(DSS)

(G-DSS)

receiving group

extension no.

Set

destination

extension no.

Cancel

C.Tone

(G-DN)

outside

phone no.

outside

line no.

(Max. 32 digits)

On-hook.

Enter 1 to set

or 0 to cancel.

Enter receiving group

extension number

or G-DN.

Press DSS/G-DSS or enter destination

extension number. Or enter outside line

number and then outside phone number.

Enter #.

•

The FWD/DND button button light shows the current status as follows:

Off: Both features are not set.

Red on: FWD mode

Flashing red: DND mode

The Group FWD button light shows the current status as follows.

Off: No set

Red on: FWD mode

•

The transferred outside call is also forwarded to the destination assigned for

outside calls.

You can change the mode by pressing the FWD/DND button or the Group FWD

button while in on-hook.

Customising Your Phone

•

Create or re-arrange a FWD/DND button or a Group FWD/DND button.

Forwarding your calls on ISDN Service

All calls are forwarded to an outside party by ISDN line on one of the following conditions. This is the

Call Forwarding feature provided by the ISDN service.

— Unconditionally (Call Forwarding Unconditional [CFU])

— When your extension is busy (Call Forwarding Busy [CFB])

— When you do not answer (Call Forwarding No Reply [CFNR])

User Manual

Operation

To set

PT/SLT/PS

Unconditional

Busy

your MSN

No Reply

Off-hook.

Enter your multiple

Enter

Enter required number.

subscriber number (MSN).

desired phone no.

C.Tone

On-hook.

Enter #.

Enter desired

phone number.

To cancel

PT/SLT/PS

your MSN

Off-hook.

C.Tone

Enter your multiple

subscriber number (MSN).

Enter

Enter 0.

Enter #.

On-hook.

To confirm the condition

PT/PS

your MSN

Off-hook.

C.Tone

Enter your multiple

subscriber number (MSN).

Enter

5 .

Dial 1.

Dial #.

On-hook.

User Manual

Operation

1.5.2 Showing a Message on the Caller's Telephone Display

(Absent Message Capability)

You can show the reason for your no-answer, if the caller uses a Panasonic display proprietary

telephone. There are eight pre-programmed messages and one for your personal message (16

characters). The selected message is shown on the display of your telephone at any time.

Message no.

Default Message

Will Return Soon

Gone Home

At Ext %%% (Extension number)

Back at %%:%% (Hour:Minute)

Out until %%/%% (Month/Day)

In a Meeting

A message assigned for each extension.

To set

PT/SLT/PS

Will Return Soon

Gone Home

At Ext %%% +

Extension no.

Back at %%:%% + Hour : Minute

Out until %%/%% +

In a Meeting

Month / Day

C.Tone

On-hook.

Off-hook.

Enter 750.

Enter required number.

To cancel

PT/SLT/PS

C.Tone

On-hook.

Enter 750.

Enter 0.

Off-hook.

•

Enter the desired value in the "%" space.

You must make your message in all of the "%" using 0 to 9, #, or

The default message can be changed. Consult your dealer.

User Manual

Operation

1.5.3 Preventing Other People from Using Your Telephone

(Electronic Extension Lockout)

No Picture Available

To lock

PT/SLT/PS

lock code

same lock code

Enter 1.

Enter lock code

(max. 10 digits).

Enter #.

Enter same

lock code

Enter 77.

Off-hook.

(max. 10 digits).

C.Tone

Enter #.

On-hook.

To unlock

PT/SLT/PS

stored lock code

C.Tone

On-hook.

Enter 0.

Enter stored

lock code

Enter #.

Enter 77.

Off-hook.

(max. 10 digits).

•

If you forget the lock code or cannot unlock your phone, consult your manager. He can

unlock your extension (Remote Extension Lock Control).

If your extension is locked by this feature, it cannot perform feature as follows:

— Making outside calls

— Changing the FWD/DND assignment

User Manual

Operation

1.6 Making/Answering an Announcement

1.6.1 Paging

— Paging (Regular)

— Holding and paging a call with one-touch

— Parking and paging a call with one-touch

— Paging and then transfering a call

Paging (Regular)

You can make a voice announcement to proprietary telephones and/or external speakers in the pre-

set group simultaneously.

To set

PT/SLT/PS

paging group

no.

Wait for an

answer

C.Tone

Enter 33.

Dial paging group

number (2 digits).

Announce.

Talk.

Off-hook.

•

If the group which you paged has already been used for paging, you hear a busy tone.

User Manual

Operation

Holding and paging a call with one-touch

You can hold and page a call simultaneously by pressing a pre-set flexible

button.

To hold and page

PT/PS

During a conversation

(Hold & Paging)

C.Tone

On-hook.

Announce.

Press Hold & Paging.

Customising Your Phone

Create or re-arrange a Hold & Paging button.

Parking and paging a call with one-touch

You can hold a call in a parking zone and page simultaneously by pressing a pre-

set flexible button.

To park and page

PT/PS

During a conversation

(Park & Paging)

C.Tone

On-hook.

Announce.

Press Park &

Paging.

Customising Your Phone

Create or re-arrange a Park & Paging button.

User Manual

Operation

Paging and then transferring a call

PT/PS

During a conversation

paging group

no.

TRANSFER

C.Tone

Announce.

Press TRANSFER.

Enter 33.

Dial paging gruop

number .

The other party is

placed on hold.

Wait for an

answer

On-hook.

Talk.

The held party and the paged

extension are connected and

start a conversation.

•

After you go on-hook, the caller can talk to the person who answers the paging.

User Manual

Operation

1.6.2 Answering/Denying a Paged Announcement

To answer

PT/SLT/PS

C.Tone

Off-hook.

Talk.

Enter 43.

To set/cancel to deny a paged announcement

PT/SLT

Deny

Allow

C.Tone

On-hook.

Enter 721.

Dial 1 or 0.

Off-hook.

•

A ringing or busy extension, an extension which sets DND or denies a paging, or single line

telephone cannot receive a paged announcement.

Even if the announcement is not paged to your extension, you can answer it, if it is paged

to your group.

User Manual

Operation

1.7 Setting the Telephone According to Your

Needs

1.7.1 Setting the Alarm (Timed Reminder)

You can receive a ringback alarm at your telephone to remind you of a meeting, appointment or as a

wake-up call. The setting can be for either once or daily (every day until cancelled) at a pre-set time.

When you go off-hook to answer, you can hear the alarm tone or the pre-recorded message.

To set

PT/SLT

hour/minute

12 H:

24 H:

hour/minute

Enter 760.

Enter 1.

Off-hook.

Enter hour (01-12) and minute (00-59) and then

0 for AM or 1 for PM.

Or enter hour (00-23) and minute (00-59).

Once

Daily

C.Tone

On-hook.

Enter 0 for once

or 1 for daily.

To cancel

PT/SLT

C.Tone

On-hook.

Off-hook.

Enter 760.

Enter 0.

To stop or answer the ringback

PT/SLT

INTERCOM

Press INTERCOM or

off-hook.

User Manual

Operation

•

The alarm keeps ringing for thirty seconds. And it can be set by specified extensions.

If you receive an incoming call during ringback, the ringing starts after the ringback

stops.

•

If you are having a conversation exceeding the specified time period, the ringback will

start after your conversation.

When you go off-hook to answer, you can hear the alarm tone or the message which the

operator pre-set.

User Manual

Operation

1.7.2 Refusing Incoming Calls (Do Not Disturb [DND])

You may set this feature when you are in a meeting or busy.

To set/cancel

PT/SLT/PS

All

Set

Outside

Line

Cancel

C.Tone

Intercom

Off-hook.

Enter 1 to set

or 0 to cancel.

On-hook.

Press desired button or enter 71 and then 0 to 2 as you desire.

•

The FWD/DND button light shows the current status as follows:

Off: Both features are not set.

Red on: FWD mode

Flashing red: DND mode

•

Specified extensions can override this setting and call DND extensions (Do Not Disturb

Override).

You can change the mode by pressing the FWD/DND button while in on-hook.

Customising Your Phone

•

Create or re-arrange a FWD/DND button.

User Manual

Operation

1.7.3 Receiving a Call Waiting (Call Waiting/Off-Hook Call

Announcement [OHCA]/Whisper OHCA)

During a conversation, you can be informed of a call waiting with a tone or voice announcement

through your built-in speaker or handset. (Default: No tone)

Call waiting tone:

a waiting tone through the handset. To change the tone, refer to "3.1.1 Customising Y o ur Phone

(Personal Programming)".

OHCA:

a voice announcement through the built-in speaker without pre-information

Whisper OHCA:

a voice announcement through the handset without pre-information

To set/cancel for intercom calls

PT/SLT/PS

No tone

Tone

OHCA

C.Tone

Enter 731.

On-hook.

Off-hook.

Whisper OHCA

Enter 0 to 3 as you desire.

To set/cancel for outside calls

PT/SLT/PS

No tone

Tone

C.Tone

Enter 732.

On-hook.

Off-hook.

Enter 0 or 1.

User Manual

Operation

1.7.4 Displaying Your Telephone Number on the Called Party

and Caller's Telephone (Calling/Connected Line

Identification Presentation [CLIP/COLP])

CLIP:

When making an outside call, you can let the other party show your pre-programmed telephone

number.

COLP:

When receiving an outside call, you can let the party calling you show your pre-programmed

telephone number.

You can select your telephone number, either the seized outside line number or a number assigned

on your extension.

If you select "Public", the calling/called party sees the outside line number you seized (subscriber's

number).

If you select "Your extension", they see the telephone number assigned on your extension.

To show an identification number assigned for an outside line or your extension

PT/SLT/PS

Public

You extension

C.Tone

Enter

Enter 1 for public or 2

for your extension.

On-hook.

Off-hook.

•

If you use the G-DN button to make a call to the other party, the telephone number assigned

for it will be notiffied.

User Manual

Operation

1.7.5 Preventing Your Telephone Number Being Displayed on

the Caller's Telephone (Connected Line Identification

Restriction [COLR])

When receiving an outside call, you can select whether you prevent the caller from seeing your

telephone number or not.

To show/prevent

PT/SLT/PS

(COLR)

Show

C.Tone

Prevent

Off-hook.

On-hook.

Press COLR.

Or enter

0 and then 0 to show or 1 to prevent.

•

The COLR button light shows the current status as follows:

Off: shows your identification number

Red on: prevents your telephone number being displayed

Availability of this feature depends on the ISDN service of your telephone company.

Customising Your Phone

•

Create or re-arrange a Connected Line Identification Restriction (COLR) button.

User Manual

Operation

1.7.6 Preventing Your Number Being Displayed on the Called

Party's Telephone (Calling Line Identification

Restriction [CLIR])

When making an outside call, you can select whether you prevent the called party from seeing your

identification number or not. You can change the setting for a particular call temporarily.

To set/cancel

PT/SLT/PS

(CLIR)

Show

C.Tone

Prevent

Off-hook.

On-hook.

Press CLIR.

Or enter

6 and then 0 to show or 1 to prevent.

To change the setting for a particular call temporarily

PT/SLT/PS

phone no.

Dial phone number.

Talk.

Enter

Enter 2.

Off-hook.

Seize outside line before

dialling outside phone number.

•

The CLIR button light shows the current status as follows:

Off: shows your identification number

Red on: prevents your identification number being displayed

Availability of this feature depends on the ISDN service of your telephone company.

Customising Your Phone

•

Create or re-arrange a Calling Line Identification Restriction (CLIR) button.

User Manual

Operation

1.7.7 Denying Other People the Possibility of Picking up Your

Calls (Call Pickup Deny)

PT/SLT/PS

Deny

Allow

C.Tone

On-hook.

Enter 720.

Enter 1 to deny

or 0 to allow.

Off-hook.

User Manual

Operation

1.7.8 Denying Other People the Possibility of Joining Your

Conversation (Executive Busy Override Deny)

PT/SLT/PS

Deny

Allow

C.Tone

On-hook.

Enter 733.

Enter 1 to deny

or 0 to allow.

Off-hook.

•

Some extensions may be restricted from performing this function.

User Manual

Operation

1.7.9 Turning on the Background Music

You can listen to the background music through your telephone speaker while in

on-hook. An external music source, such as a radio, must be connected.

If your extension becomes busy (receiving a call or off-hook mode and so on),

the music stops temporarily. When it goes back in the on-hook mode, the music

starts again.

To select and set a music/cancel

BGM no.

Cancel

C.Tone

On-hook.

Enter 751.

Enter BGM number

(1 digit) or 0 to cancel.

Off-hook.

User Manual

Operation

1.7.10 Protecting Your Line against Indication Tones (Data

Line Security)

You can protect the line against indication tones, such as a call waiting tone or interruptions

(Executive Busy Override) during a conversation. Set this feature if your extension is connected to a

data communication device, such as a computer or facsimile, to secure data transmission.

To set/cancel

PT/SLT/PS

Set

Cancel

C.Tone

On-hook.

Enter 730.

Enter 1 to set

or 0 to cancel.

Off-hook.

User Manual

Operation

1.7.11 Checking the Time Service Status

You can check the current status of the Time Service on the

display.

No Picture Available

D-PT/PS

While in on-hook

(Time Service)

Press Time Service.

•

The Time Service button light always shows the current status as follows:

Off: Day mode

Green on: Lunch mode

Flashing Green: Break mode

Red on: Night mode

Flashing Red: Holiday mode

Only extension users except the managers can check the current status by pressing the

Time Service button.

Customising Your Phone

•

Create or re-arrange a Time Service button.

User Manual

Operation

1.7.12 Setting the Parallel Connected Telephone Ringer

(Parallelled Telephone)

A proprietary telephone extension user can choose whether the single line

telephone connected in parallel will ring or not, when an incoming call is

received.

(Default: Ring)

Ring

No ring

C.Tone

Enter 1 to ring

or 0 not to ring.

On-hook.

Enter 39.

Off-hook.

•

Even if "No ring" is selected, the call can be made and answered with the single line

telephone by lifting the handset.

If you go off-hook while your parallelled telephone is in use, the call will switch over to

your telephone, and vice versa.

User Manual

Operation

1.7.13 Clearing the Feature Settings at Your Extension

(Extension Programme Clear)

You can clear the following features which you have set at your extension.

•

Calling a Pre-set Party by Going Off-Hook (Pickup Dialling): The stored number will be cleared.

•

Leaving a Message Waiting Indication (Message Waiting): All messages will be removed.

Forwarding Your Calls (Call Forwarding) *

Showing an Absent Message on the Caller's Telephone Display (Absent Message Capability)

Leaving a Call Distribution Group (Log-in/Log-out)

Setting the Alarm (Timed Reminder)

Refusing Incoming Calls (Do Not Disturb [DND]) *

Receiving a Call Waiting for Intercom Calls (Call Waiting/Off-Hook Call Announcement [OHCA]

/Whisper OHCA)

•

Receiving a Call Waiting for outside calls*

Denying Other People the Possibility of Picking up Your Calls (Call Pickup Deny)

Denying Other People the Possibility of Joining Your Conversation (Executive Busy Override

Deny)

•

Turning on the Background Music

Protecting Your Line against Indication Tones (Data Line Security)

Setting the Parallel Connected Telephone Ringer (Parallelled Telephone): The single line

telephone will ring.

•

Receiving a busy line (Automatic Callback Busy)

Denying a voice announcement (Paging Deny)

PT/SLT/PS

C.Tone

On-hook.

Enter 790.

Off-hook.

•

* These features may not be cleared according to the system programming.

User Manual

Operation

1.8 Utilizing the Call Center

1.8.1 Leaving a Call Distribution Group (Log-in/Log-out,

Wrap-up)

You can set your status in a receiving group. Set the

Log-out mode when you leave the office so that

No Picture Available

incoming calls will skip your extension in the receiving

order. When you return, set Log-in so that calls will

reach your extension. (Default: Log-in)

log-out

Even if your extension is in the Log-in mode, you can

have a specified time period (wrap-up time) not to

receive a next call automatically after having a

conversation. This time is used for you to write a

report and so on.

log-in

And you can also select in manual if you leave a call

distribution group for a while (Not Ready mode).

wrap-up

To set Log-in/Log-out

PT/SLT/PS

receiving group

Specified

extension no.

Log-out

Specified

All

(G-DN)

Log-in

Off-hook.

Press Log-in/Log-out.

Or enter 736 and then 0 or 1.

Enter receiving group extension

number or press G-DN or

C.Tone

On-hook.

User Manual

Operation

PT/PS

While in on-hook

receiving group

extension no.

Specified

(Log-in/Log-out)

Specified

All

(G-DN)

Press Log-in/Log-out and then enter receiving group

extension number or press G-DN or

PT/PS

While in on-hook

(Log-in/Log-out

with Receovong Group)

Press Log-in/Log-out

with Receiving Group.

To enter/leave the Not Ready mode

PT/SLT

While hearing a dial tone after a conversation

Log-out

Log-in

C.Tone

Off-hook.

On-hook.

To leave the Not Ready mode/Wrap-up mode

PT/PS

While in on-hook

(Wrap-up)

Press red or flashing red Wrap-up.

User Manual

Operation

•

The Log-in/Log-out with Receiving Group button shows the current status as follows:

Off: Log-in mode

Red on: Log-out mode

The Wrap-up button alternates the setting of Wrap-up mode, Not Ready mode or Ready

mode.

The Wrap-up button light shows the current status as follows:

Off: Ready mode

Red on: Not Ready mode

Flashing red: Wrap-up mode

•

In Wrap-up mode/Not Ready mode, your extension does not receive a call through any

group, even if it belongs to multiple groups.

•

There may be at least one extension in the receiving group that is in the Log-in mode.

The Supervisor extension can control the Log-in/Log-out status of other extension.

Customising Your Phone

Create or re-arrange a Log-in/Log-out button, a Log-in/Log-out with Receiving Group button

or a Wrap-up button.

User Manual

Operation

1.8.2 Monitoring and Controlling the Call Status of a

Receiving Group

— Monitoring the status of waiting calls

— Monitoring and changing the status of Log-in/Log-out mode

The extension assigned as a Supervisor extension can monitor and control the call status of other

extensions in a receiving group. It should have a PT with 6-line display. The display and DSS button

show as follows:

Monitoring the

Call Status

Monitoring the Call Status

and Log-in/Log-out Status

Receiving

Group

Extension No.

Initial Display

739 +

"SPRVS"

On-hook

Queuing Monitor

Date/Time of extension no.

Queuing Monitor

<DSS>

Busy Status Monitor

<DSS>

Log-in/Log-out Monitor

<DSS>

Busy Status Monitor

"Exit"

"SPRVS"

Call Log History

<DSS>

Busy Status Monitor

Monitoring the status of waiting calls

The Supervisor extension can monitor the status of calls waiting to be answered in the queue. If a

receiving group has an overflowed call, the display shows the status automatically.

The display shows as follows.

31 JAN. 08:13AM FRI

001:Sales Section

- The current day/time

- The receiving group no. /name

Waiting Calls Now :00006 - The no. of waiting calls

Max. Waiting Time :05'10 - The longest waiting time

Since 29 JAN. 09:10AM - The day/time when cleared at the lest time

Total Calls

Overflow Calls

Average Waiting

EXIT

- The total no. of received calls

- The no. of overflowed calls

- The no. of unanswered calls

- The average waiting time of queuing calls

User Manual

Operation

To monitor

D-PT

receiving group

extension no.

C.Tone

On-hook.

Enter 739.

Off-hook.

Enter receiving group

extension number.

To clear data

D-PT

Clear

Press "Clear".

•

The accumulated data is cleared. And the day/time when cleared is stored.

"****" shows if the digits to be displayed exceed the displayable digits.

User Manual

Operation

Monitoring and changing the status of Log-in/Log-out mode

The Supervisor extension can monitor the Log-in/Log-out status of the receiving group members by

the DSS button light. He can also change their mode if needed.

After monitoring the status of waiting calls, he can keep monitoring the Log-in/Log-out mode.

To monitor

D-PT

After showing the status of waiting calls

Sprvs

Press "Sprvs".

To change the Log-in/Log-out mode

D-PT

(DSS)

Press desired DSS.

•

The DSS button light shows the current status as follows:

Off: There are extensions which are not monitored.

Green on: Log-in (Ready) mode

Flashing green: Log-in (Not Ready/Wrap-up) mode

Red on: Log-out mode

User Manual

Operation

1.8.3 Forwarding a Waiting Call (Hurry-up Transfer)

When your receiving group is busy and then other outside calls come in directly, those calls are put

in a waiting queue.

Any extensions can check the status of the waiting queue with the Hurry-up button light, and forward

the first waiting call in the waiting queue to a pre-set destination manually.

To forward the waiting call

PT/PS

(Hurry-up)

Press red or

flashing red

Hurry-up.

•

The Hurry-up button light shows the current status as follows:

Off: No waiting call

Red on: Some calls within the assigned limit are waiting

Flashing red: The number of calls exceeds the assigned limit.

Customising Your Phone

•

Create or re-arrange a Hurry-up button.

100

User Manual

Operation

1.9 Using User-supplied Equipment

1.9.1 If a Doorphone/Door Opener is Connected

You can talk to a person at outside door through the doorphone. The pre-programmed extension or

outside party can receive the call. You can let the door open.

— Doorphone call

— Opening the door

Doorphone call

To call from the doorphone

Doorphone

C.Tone

Talk.

Press doorphone

button.

To answer a call from the doorphone

PT/SLT/PS

Off-hook.

To call the doorphone

PT/SLT/PS

doorphone no.

C.Tone

Talk.

Enter 31.

Dial doorphone

number (2 digits).

Off-hook.

•

If no one answers a doorphone call within a specified time period, the call is cancelled.

(Default: 30 seconds)

To prolong the time, press the doorphone button while calling.

User Manual

101

Operation

Opening the door

Some extensions may be restricted from performing this function.

From a specified extension

PT/SLT/PS

door opener

no.

C.Tone

Enter door opener

number (2 digits).

Enter 55.

On-hook.

Off-hook.

From any extension while talking to the doorphone

PT/SLT/PS

C.Tone

On-hook.

Enter 5.

•

The door will be left open during a specified time period. (Default: 5 seconds)

To keep the door open for another duration, dial 5 again. (Default: 5 seconds)

102

User Manual

Operation

1.9.2 If an External Sensor is Connected

There are two kinds of sensors. One is that the pre-recorded message is broadcasted to a specified

paged group. The other is that a call with the pre-recorded message or alarm tone is sent to the

specified extension or outside party (your mobile phone, etc.). The pre-recorded message for

emergency is also sent to all extensions.

To answer from any extension

PT/SLT/PS

During ringing

You hear an alarm tone

or the pre-recorded

message.

On-hook.

Off-hook.

To answer on the outside line

PT/SLT/PS

During ringing

You hear an alarm tone

or the pre-recorded

message.

password

Enter password

On-hook.

Off-hook.

(max. 10 digits).

If you enter a wrong

password, you can hear

an alarm tone and then

re-enter the correct

password.

•

If you do not answer the alarm tone within a specified time period, it will automatically stop

ringing.

If you are engaged in a call when the external sensor sends an alarm, the alarm will start

ringing after you finish the call.

If the outside party who is sent the alarm does not answer or enters the wrong password,

the external sensor will re-sent the alarm at the pre-programmed times.

User Manual

103

Operation

1.9.3 If an External Relay is Connected

The pre-programmed extension users can switch on a relay (electronic equipment) connected to the

PBX.

To switch on

PT/SLT/PS

relay no.

C.Tone

Enter 56.

Enter relay number

(2 digits).

On-hook.

Off-hook.

•

The relay will be switched on during a specified time period.

104

User Manual

Operation

1.9.4 If a Host PBX is Connected

— Accessing external services (External Feature Access)

Accessing external services (External Feature Access)

You can access special features (e.g. Call Waiting) offered by a host PBX or telephone company. This

feature is only effective with an outside call.

PT/PS

SLT

While hearing a tone

FLASH

desired service

code

desired service

code

(EFA)

Enter 60.

Press

hookswitch.

Enter desired

service code.

Enter desired

service code.

TRANSFER

Press FLASH or EFA.

Or press TRANSFER and

then enter 60.

•

In this case, FLASH button on a proprietary telephone is in the External Feature Access

(EFA) mode.

Customising Your Phone

•

Create or re-arrange an External Feature Access (EFA) button.

User Manual

105

Operation

1.9.5 If a Voice Processing System is Connected

You or an outside party can access a Voice Processing System from your telephone just like an

extension.

— Voice mail integration

If your PBX is connected to a Panasonic Voice Processing System (e.g. KX-TVP/KX-TVS series)

which can be used with a digital proprietary telephone, the following functions are also available:

— Screening calls (Live Call Screening [LCS])

— Recording a conversation (Two-way Recording)

Voice mail integration

— To forward your calls to a mailbox

— To transfer calls

— To listen to a stored message

If you cannot answer calls, you can forward them to your mailbox. You can select a type of incoming

calls (Intercom/Outside/All). If your telephone has a MESSAGE button, the MESSAGE light turns on

and lets you know you have messages. Even if a MESSAGE button is not provided, you will hear an

indication tone* when going off-hook.

You can also transfer received outside calls to a certain mailbox so that calling parties can leave

messages. If you create a Voice Mail Transfer button on your phone, the transfer is done easily without

confirming the voice mail extension number (Voice Mail Transfer).

The duration for recording depends on the connected voice processing system.

To forward your calls to a mailbox

PT/SLT

Cancel

All

All Calls

Outside

Line

Busy

your voice mail

extension no.

No Answer

Busy/No Answer

C.Tone

Intercom

Off-hook.

On-hook.

Enter 71.

Enter 0 to 2 as

you desired.

Enter required

number.

Enter your voice

mail extension

number.

To transfer a call to a mailbox

During a conversation

(DSS)

(G-DSS)

(Voice Mail

Transfer)

extension no.

Press Voice Mail

Transfer.

Press DSS/G-DSS

or enter extension

number.

106

User Manual

Operation

To listen to a stored message

PT/SLT

MESSAGE

voice mail

extension no.

Off-hook.

Press MESSAGE or

enter voice mail

extension number.

*Indication tone

1 s

•

You can access a voice mail with one-touch.

Customising Your Phone

•

Create or re-arrange a Voice Mail (VM) Transfer button or a Message button.

Screening calls (Live Call Screening [LCS])

While a caller is leaving a message in your mailbox, you can monitor the call without answering. If you

so desire, you can answer the call while monitoring. There are two methods available (Default: Hands-

free mode) as follows. In both modes, if you are currently having a conversation, you will hear a call

waiting tone.

Hands-free mode:

You can monitor the message automatically through the telephone speaker simultaneously.

Private mode:

You will hear an alarm tone while the caller is leaving a message.

Before operating

•

Create a Live Call Screening (LCS) button (Personal Programming).

Select the mode, either Hands-free or Private (Personal Programming).

Set the Personal Password.

Set the Live Call Screening feature.

To set Live Call Screening

password

(Live Call

Screening)

Press Live Call

Screening.

Enter password

(max. 10 digits).

User Manual

107

Operation

To cancel Live Call Screening

(Live Call

Screening)

Press red Live

Call Screening.

Operation Flowchart

The operations in the shaded areas can be done hands-free.

Hands-free Mode

Private Mode

(Alarm Tone)

Monitoring (Hands-free)

Monitoring (Handset)

Monitoring

MONITOR

SP PHONE

(Live Call

Screening)

No operation

Press SP-PHONE, MONITOR or Live Call

Screening.

Off-hook.

Stop

monitoring

Answering

SP PHONE

(Live Call

Screening)

Stop

monitoring

Answering

the call

Stop

monitoring

Answering

the call

Press Live Call

MONITOR

Screening

Press

SP-PHONE

or MONITOR.

(Lcs)

Off-hook.

On-hook.

Off-hook.

•

The Live call Screening (LCS) button light shows the feature status as follows:

Off: LCS is off.

Flashing green rapidly: Alarm ringing in the Private mode

Flashing green slowly: In monitoring.

Red on: LCS is on.

•

The operator extension can clear a password at any extension.

This feature is available for a single line telephone if it is connected to a proprietary

telephone in parallel. (Private Mode only)

To answer the call while monitoring, go off-hook.

108

User Manual

Operation

Customising Your Phone

•

3.1.2 Initial Settings—Live Call Screening Mode Set

Select the mode, either monitoring the message automatically or receiving alarm

ringing, when the caller leaves a message.

•

Create or re-arrange a Live Call Screening button.

Recording a conversation (Two-way Record)

You can record a conversation into a mailbox while talking on the phone.

You can select a mailbox each time you record a conversation.

To record into your voice mailbox

During a conversation

To stop recording,

press this button again.

(Two-way

Record)

Press Two-way

Record.

To record into another voice mailbox

During a conversation

(DSS)

(G-DSS)

voice mail

extension no.

(Two-way

Transfer)

Press DSS/G-DSS or

enter voice mail

extension number.

Press Two-way

Transfer.

To stop recording,

press this button again.

User Manual

109

Operation

To record into another mailbox with one-touch

During a conversation

(One-touch

Two-way

Transfer)

Press One-touch

Two-way Transfer.

•

The Two-way Record button, Two-way Transfer button or One-touch Two-way Transfer

button light shows the current status as follows:

Off: Not recording.

On: Recording the conversation.

When you record Two-way telephone conversations, you should inform the other party that

the conversation is being recorded.

Customising Your Phone

•

Create or re-arrange a Two-Way Record button, a Two-Way Transfer button and a One-

Touch Two-Way Transfer button.

110

User Manual

Operation

1.10 After Moving to a New Location in the Office

1.10.1 Using the Same Assignment as Your Previous

Extension (Walking Extension)

You can use the same functions assigned on your previous extension even if you move to another

extension in the office.

You can retain the assignment such as an extension number or One-Touch Dialling memory etc. on

the new extension.

To set

PT/SLT

your previous

extension no.

password

Enter your previous

extension number.

Enter password

(max. 10 digits).

Off-hook.

C.Tone

Dial 727.

On-hook.

•

This feature is available for the movement between a single line telephone (SLT) and SLT,

a proprietary telephone (PT) and PT or SLT and PT.

For more information, refer to "Assigning a password at your extension (Personal

Password)".

User Manual

111

Operation

1.11 Using the Proprietary Telephone (KX-

T7XXX Services) or the Porgtable Station

(KX-TD7690)

1.11.1 Using the Call Log

– Calling with the Incoming Call Log

– Calling with the Outgoing Call Log

Calling with the Incoming Call Log

When you receive an outside call, the caller's information is recorded automatically in the incoming

call log. The pre-programmed number of it can be logged per extension. (Default: 30 calls)

When a call which is over the pre-programmed number of calls comes in, the oldest call is deleted.

You can modify the logged number.

When the Call Log button light turns on, there is a call which you do not answer.

The information shows as follows:

Information sample (KX-T7636)

Caller's Name

Caller's Phone Number

TAKAHAMA KAORI

0924771458

Date & Time of a call received

01 JAN. 08:00AM MON

Old

No Answer

To confirm the log information with the Call Log button

D-PT/PS

(Call Log)

Press Call Log.

To confirm the log information with the Navi key

T76XX

Initial

Display

ENTER

Press Navigator

until Incoming Call

Log appears.

Press ENTER.

112

User Manual

Operation

T7690

Initial

Display

Press Navigator

until Incoming Call to confirm.

Log appears.

To clear the log information

D-PT

CLEAR

Press "CLR".

To call

D-PT

When the desired party is displayed

Off-hook.

To store the caller's information for personal speed dialling

D-PT

When the desired party is displayed

AUTO DIAL

STORE

Press "STORE".

User Manual

113

Operation

•

The Call Log button light shows the current status as follows:

Off: No incoming calls. Or you have already confirmed/received the call log.

Red on: You have never confirmed/received it yet.

•

If a call is forwarded, the caller's information is recorded on the displays of both forwarding

and forwarded extensions.

You can lock your call log by using a password, so that you can deny showing your call log

information. Refer to "3.1.2 Initial Settings".

•

You can also have the Call Log button of the other extension.

Telephone number and name on the display are stored on the idle youngest personal speed

dialling number automatically.

•

To modify the phone number, press the " " key to erase and then enter the number. The

number is modified from the first digit. The new number is programmed.

To confirm the other extension's call log, create the Call Log buttons for their extensions on

your telephone.

To confirm the log information starting with the most recent call, press the Call Log button

repeatedly"3.1.2 Initial Settings".

Customising Your Phone

Create or re-arrange a Call Log button for another extension, your group or your extension.

Calling with the Outgoing Call Log

You can redial with the outgoing call log.

To call

T76XX

Initial

Display

ENTER

Press Navigator

until outgoing Call

Log appears.

Press ENTER.

Press Navigator

until desired number

appears.

Off-hook.

114

User Manual

Operation

1.11.2 Using the Directories

You can select and call with the directories.

Some directories can be stored, edited or deleted on your extension.

– Calling with the directory

– Storing the names and number

– Entering characters

Calling with the directory

To select and call

T76XX

Initial

Display

ENTER

Off-hook.

Press Navigator

until desired

directory appears.

Press ENTER.

Press Navigator

until desired

party appears.

Press ENTER.

T7690

Initial

Display

Press Navigator

until desired

directory appears.

Press Navigator

until desired

party appears.

•

To cancel or exit the current display, press EXIT button or "EXIT" on the display.

User Manual

115

Operation

Storing the names and numbers

To store a Personal Speed Dialling Directory item or a PS Dialling Directory item

PT/PS

To enter the programme mode

To enter the programme

PROGRAM

personal

ENTER

speed dial no

PAUSE

Press PROGRAM

or PAUSE.

Enter ??.

Press ENTER.

Enter perspnal speed

dial number

(2 digits).

To exit

PROGRAM

phone no.

name

ENTER

PAUSE

Press PROGRAM

or PAUSE.

Enter phone

number.

Press ENTER.

Enter name.

Press ENTER.

•

* To enter characters, refer to "Entering characters".

Entering Characters

When storing a name or message, enter characters as follows. The table below shows you the

characters available for each Button. You can enter characters by pressing Dial Buttons, the Navigator

or rotating the Jog Dial on your telephone.

Example: Button 2 can enter A, B, C, a, b, c or 2.

116

User Manual

Operation

1.11.3 Accessing the System Features (System Feature

Access)

You can access the features as follows.

Display

(KX-T7436/KX-T7235)

Display

(KX-T7433)

Feature Description

Absent MSG Off

ABST MSG Off

Cancel the absent message. Refer to

Absent MSG On

C.Pickup Group

( 1-9) ABST MSG On

C.Pickup GRP

1-9 Set an absent message. Refer to .

Pick up a call within your extension

group. Refer to .

Call Park

( 0-9) Call Park

Ext-BGM On/Off

0-9 Place a call on hold in a system

parking area. Refer to .

Extrn BGM On/Off

LCS Password

Turn on/off the background music.*

Refer to .

( abcabc) LCS #

( 1/0) Login/out

abcabc Assign the password for the Live Call

Screening feature. Refer to .

1/0 Join or leave the call receiving group.

Refer to .

Message Off

Message On

( ext) MSG Off

( ext) MSG On

ext Cancel a notification. Refer to .

ext Leave a notification so that the called

party may call you back. Refer to .

Night On/Off

( 1/0) Night Mode

( 1-4) OGM Play

( 1-4) OGM Record

( 1-4) Page-E ANS

Page-GRP ANS

1/0 Change the night service mode;

night (On) or day (Off).* Refer to .

OGM Playback

1-4 Playback the outgoing message.*

Refer to .

OGM Recording

Page-Ext Answer

Page-GRP Answer

1-4 Record an outgoing message.* Refer

to .

1-4 Answer the paged announcement

through a speaker. Refer to and .

Answer the paged announcement

through a telephone in the same

extension group. Refer to .

Paging External

Paging Group

( 0-4) Page Extrn

( 0-8) Page GRP

0-4 Page through the speaker. Refer to .

0-8 Page to all or a particular extension

group.

Refer to .

Parallel On/Off

( 1/0) Parallel

1/0 Set whether a single line telephone

connected in parallel will ring (On) or

not (Off) when receiving a call. Refer

to .

User Manual

117

Operation

118

User Manual

Manager Operation

Section 2

Manager Operation

This chapter shows the Manager how to control the

other extensions or the PBX.

User Manual

119

Manager Operation

2.1 Extension Control

2.1.1 Controlling Features

The manager extension can control features

– Changing fee and setting managemant

– Changing the settings

– Changing the restriction to make a call.

Changing fee and setting management

To enter the programme mode

To exit

To programme

To continue

PROGRAM

HOLD

manager

programming

input

password

PAUSE

programming

input.

Press

ENTER.

Press

HOLD.

Press

Dial 1.

PROGRAM

or PAUSE.

Item

Programming Input

(max. 10 digits).

Changing a manager password

Viewing each extension charge.

Password

Extension no.

Clearing each extension charge.

Making a budget for each extension

charge.

Charge

Viewing each verify code charge.

Clearing each verify code charge.

Verify code

Making a budget for each verify

code charge.

Charge

Viewing each outside line charge.

Outside line group no.

Assigning a charge rate for each

outside line group.

Charge rate

Clearing all charges

Printing the total charge.

Lock

Extension no.

Locking/unlocking other extensions.

Unlock

Clearing a password of

each extension.

Extension no.

Verify code

Clearing a password of each

verify code.

120

User Manual

Manager Operation

•

* To enter a decimal point, press

Changing the settings

To programme features of other extensions

PT/SLT

manager

password

extension

no.

desired

feature no.

Enter manager

password

(max.10 digits).

Enter extension

number.

Enter desired

feature number.

Off-hook.

Enter 781.

To lock/unlock other extensions

PT/SLT

Lock

extension

no.

Unlock

Enter extension

number.

On-hook.

Off-hook.

Enter 78.

Enter 2 to lock

or 3 to unlock.

User Manual

121

Manager Operation

2.2 System Control

2.2.1 Time Service

The manager extension or the pre-programmed extension can change for each time mode (Day,

Lunch, Break or Night).

There are two methods (Automatic or Manual) to change the time modes.

Automatic: enables to assign a time mode for each day on a week and perform automatically. Also,

enebles to change it in manual temporaly.

Manual: enables to change a mode in manual as follows.

PT/PS

(Time Service)

Press Time Service

until the desired mode

appears.

PT/SLT/PS

Day

Night

Lunch

Break

C.Tone

Dial 780.

Off-hook.

On-hook.

Dial 0 to 3

as you desire.

•

Besides the time mode, there is the Holiday mode. It performs the same as one of the Day,

Lunch, Break or Night mode.

The Time Service button light shows the current status as follows:

Off: Day mode

Green on: Lunch mode

Flashing Green: Break mode

Red on: Night mode

Flashing Red: Holiday mode

Customising Your Phone

•

Create or re-arrange a Time Service button.

122

User Manual

Manager Operation

2.2.2 Turning on the External Background Music

The manager extension can select and broadcast a background music in the office through external

speakers.

To select and start/stop the background music

PT/SLT/PS

BGM no.

Cancel

C.Tone

Enter BGM number

(1 digit) or dial 0 to

cancel.

Dial 35.

Off-hook.

On-hook.

User Manual

123

Manager Operation

2.2.3 Recording Messages

The extension assigned as a manaager or the pre-programmed extension can

record five kinds of messages as follows:

1. DISA message: Used for the greeting messages or guidance when an

outside party makes a call to your company so that he can access an

extension or an outside party without any operator assistance.

2. Receiving Group message: Used for the greeting messages or guidance

of a receiving group.

3. Timed Reminder message: Used for a wake-up call message when the

extension answers the Timed Reminder.

4. Sensor message: Used for an alarm message when an external sensor

becomes active.

5. Emergency message: Used for an alarm message in an emergency.

All messages have their own extension numbers. You can select the desired

message. And you can have two methods for recording a message. One is

recorded using the handset, and the other is recorded from external music

sources. You can also record a message with an external music source.

To record

message floating

extension no.

Off-hook.

Enter 36.

Enter 1.

Enter message floating

extension number.

AUTO DIAL

STORE

The message

is played back.

C.Tone

Press STORE.

Record

message.

When the time limit

passes, it stops

automatically.

C.Tone

On-hook.

124

User Manual

Manager Operation

To record from an external music source

message floating

extension no.

BGM no.

Off-hook.

Enter 36.

Enter 3.

Enter BGM number

Enter message floating

extension number.

(2 digit).

You hear

the BGM.

The BGM

is recorded.

CONF

C.Tone

Press CONF.

To record the message

simultaneously, press

MUTE and record it.

AUTO DIAL

The message

is played back.

STORE

C.Tone

On-hook.

Press STORE.

When the time limit

passes, it stops

automatically.

To play back

message floating

extension no.

Dial 36.

Dial 2.

Enter message floating

extension number.

Off-hook.

C.Tone

The message

is played back.

C.Tone

On-hook.

User Manual

125

Manager Operation

To clear the message

message

extension no.

C.Tone

On-hook.

Enter 36.

Enter 0.

Enter message

extension number

(2 digits).

Off-hook.

•

Message recording limit

The total length must be less than 32 minutes.

126

User Manual

Customising Your Phone & System

Section 3

Customising Your Phone

& System

This chapter shows you how to customise your

individual telephone or PBX according to your needs.

Find the desired setting and program as necessary.

User Manual

127

Customising Your Phone & System

3.1 Customising Your Phone (Personal

Programming)

3.1.1 Customising Your Phone (Personal Programming)

You can customise your telephone functions. For example, you can change the initial settings or

button functions according to your needs.

— Assigning a password at your extension (Personal Password)

•

If you change your desks and the extension line, refer to "1.10.1 Using the Same

Assignment as Y o ur Previous Extension (Walking Extension)".

Assigning a password to your extension (Personal Password)

You can assign your password to each extension.

The following cases require a password.

1. Screening calls (Live Call Screening [LCS])

2. Denying other people the possibility of seeing your call log (Call Log Lock)

3. Utilizing the same functions of your extension at other extensions (Walking Extension)

4. Remote Control Operation (Remote Extension Control)

To set

PT/SLT

password

Enter 1.

Enter password

(max. 10 digits).

Off-hook.

Enter 799.

same

password

C.Tone

Enter #.

Enter same password

(max. 10 digits).

On-hook.

128

User Manual

Customising Your Phone & System

To cancel

PT/SLT

stored

password

Enter 0.

Enter stored

password.

Off-hook.

C.Tone

Enter 799.

On-hook.

•

Valid numbers for a password are "0" through "9".

If the wrong password is entered for a pre-programmed number of times, the extension is

locked. (Default: ? times)

•

If you forget your password, ask your manager.

User Manual

129

Customising Your Phone & System

3.1.2 Initial Settings

The original settings are shown in bold letters in the shaded boxes. Find and mark your desired

selections for programming.

•

If nothing is entered within one minute in the programming mode, the mode returns to the

normal status.

To exit the mode at any time, lift the handset.

To enter the programme mode

To programme

To exit

PROGRAM

programming

input

parameter

PAUSE

programming

input.

Press

ENTER.

Enter

parameter.

Press

ENTER.

Press PROGRAM

or PAUSE.

Press PROGRAM

or PAUSE.

Programming

Input

Item

Selection & Parameter

It shows PBX number, slot number and port number

Your extension number

display

EXT105:10308

PBX no.

Port no.

Slot no.

No line

Which line do you prefer to

seize when you go off-hook

to make calls?

(Preferred Line Assignment

– Outgoing)

An idle outside line

A CO/GDN button

CO button no. (01–24)

(CO)

The Intercom line

No line

Which line do you prefer to

seize when you go off-hook

to receive calls?

A first ringing line

(Preferred Line Assignment

– Incoming)

CO button no. (01–24)

A assigned outside button

(CO)

130

User Manual

Customising Your Phone & System

Programming

Input

Item

Selection & Parameter

Light

Preferred contrast level from

the 3 levels available.

Medium

Dark

Ringing

Which way do you prefer to

receive an intercom call?

(Intercom Alarm Assignment)

Dierctly-the party's voice is

heard without ringing.

Ring Only-Denying the caller

switch the voice mode.

No tone

Which type of call waiting for

intercom calls do you

receive?

Tone

Voice announcement (OHCA)

(Call Waiting Selection)

Voice annoucement through

the built-in speaker

(Whisper OHCA)

Do you prefer to receive the

call waiting from outside

calls?

No (No tone)

Yes (Tone)

Which type of call waiting

tone do you prefer?

(Call waiting Tone Type

Selection)

Headset off

Which equipment will you

use as a receiver?

(Handset/Headset Selection)

Headset on

Caller ID name

Outside line name

Called name

Which display do you prefer

when an outside call is

receiver?

(Initial Display Selection)

User Manual

131

Customising Your Phone & System

Programming

Input

Item

Selection & Parameter

You can monitor the

Which voicemail service do

you prefer when a calling party

is recording a message in your

mailbox?

message through the

telephone speaker

(Hands-free mode)

Only an alarm tone is heard.

(Private mode)

(Live Call Screening Mode Set)

Do you keep recording after

answering the call in the LCS

mode? [LCS Mode Set

(After Answering)]

No – Stop recording

Yes – Keep recording

Do you prefer to hear the

key tone?

(Key Tone Set)

Yes

Do you prefer to answer an

outside call without going

off-hook?

(Hands-free Answerback

selection)

Yes

Do you prefer to answer a

call without going off-hook

regarard less of the AUTO

ANSWER button status?

(Forced Answerback Selection)

Yes

The telephone will

not ring.

No –

Do you make the single line

telephone in parallell ring?

The telephone will

ring.

Yes –

You can select the display to

switch automatically or in

manual.

Automatic

Manual

(Display switching Mode)

Do you listen the back

ground music through your

telephone speaker while in

on-hook?

BGM no. (1 digit)

Yes

No (Predial)

Yes (Hot key)

Do you prefer to make a call

without going off-hook after

dialling?

Hot key

You can make a call without

going off-hook after dialling

(Predial/Hot Key Mode)

132

User Manual

Customising Your Phone & System

Programming

Input

Item

Selection & Parameter

Do you show a message on

the caller's telephone display?

(Absent Message Capability)

You will show the

selected message

Yes –

message no. (1–8)

You will show the

original message

Do you make the original

message?

message

(max. 16 characters)

Off

Do not Disturb

desired no.

All – Forearded all calls

(max. 32 digits)

Busy – owarded when

your extension is busy.

desired no.

incoming

call type

Where are your incoming

calls forwarded?

(Call Forwarding)

(max. 32 digits)

No Answer – Forwarded

when you do not answer.

desired no.

(max. 32 digits)

Busy/No Answer – Foworded

when you do not answer or

when your extension.

desired no.

(max. 32 digits)

To outside line with internal ring –

Fowarded to an outside party.

Simultaneously, the fowarded

extension also rings.

desired no.

(max. 32 digits)

You can set the time for "No

Answer" and "Busy/No Answer".

(FWD N/A Timer)

seconds (Default:15 seconds)

(00-120)

Do you deny other people

the possibility of picking up

your calls?

No –Allow

Yes – Day

(Call Pickup Deny)

Do you protect the line

against indication tones?

(Data Line Security)

Yes

Do yo deny other people the

possiblity of joining your

conversation?

No –Allow

Yes – Deny

(Executive Busy Override Deny)

User Manual

133

Customising Your Phone & System

Programming

Input

Item

Selection & Parameter

No – Allow

Do you deny a paged

announcement?

(Paging Deny)

Yes – Deny

Allow your number

being displayed

Do you prevent your number

being displayed on the called

party's telephone? [Calling Line

Identification Restriction (CLIR)]

No –

Prevent your number

being displayed

Yes –

Allow your number

being displayed

Do you prevent your number

being displayed on the caller's

telephone? [Connected Line

Identification Restriction (COLR)]

No –

Prevent your number

being displayed

Yes –

Which do you display your number

on the called party and caller's

telephone? [Calling/Connected

Line Identification Presentation

(CLIP/COLP)]

Caller ID assigned on your

extension

Caller ID assigned on the

seized outside line

desired no. (max. 32 digits)

You can make a call to the

pre-set party simply by

going on-hook.

Don't use

Use

(Picking Dialling)

password

same password

You can deny other people

the Possiblity of joining your

conversation?

To set a password

(max. 10 digits)

To change a new

password

stored

password

new

password

same

password

(Executive Busy Override Deny)

lock code

To lock

You can prevent other people

from using your telephone.

(Electronic Extension Lockout)

(max. 10 digits)

lock code

To unlock

(max. 10 digits)

Personal password

Do you prefer to deny other

people the possibity of seeing

your call log?

No to lock

(max. 10 digits)

Personal password

To lock

Yes

(Call Log Lock)

(max. 10 digits)

Do you prefer to set the

One-touch dialling only?

134

User Manual

Customising Your Phone & System

•

* incoming call type

0- All calls

1- Intercom calls

2- Outside calls

•

After the programming number is entered, the programming title is displayed.

The programming screen can be changed with the Navigator key (Up or Down)

You can select the parameter with the Navigator Key (Up or Down) instead of entering a

number.

Storing the names and numbers for personal speed dialling

PROGRAM

personal speed

dial no.

AUTO DIAL

PAUSE

STORE

Press PROGRAM

or PAUSE.

Enter 80 or

press STORE.

Press ENTER.

Enter personal speed

number (2 digits).

name

phone no.

Enter phone number

(max. 32 digits).

Enter name

Press ENTER.

(max. 20 characters).

PROGRAM

PAUSE

Press PROGRAM

or PAUSE.

•

* To enter characters, refer to "Entering characters".

To clear settings

The following features can be cleared simultaneously.

The features set on the programming mode

•

Preferred Line Assignment – Outgoing & Incoming

Intercom Alarm Assignment

Call Waiting Selection

User Manual

135

Customising Your Phone & System

•

Call Waiting Tone Type Selection

Handset/Headset Selection

Initial Display Selection

Live Call Screening Mode Set

LCS Mode Set (After Answering)

Key Tone Set

Hands-free Answerback Selection

Forced Answerback selection

Display Switching Mode

Predial/Hot Key Mode

Absent Message Capability

Call Forwarding

FWD N/A Timer

Calling Line Identification Restriction (CLIR)

Connected Line Identification Restriction (COLR)

Calling/Connected Line Identification Presentation (CLIP/COLP)

The features set with feature numbers

•

Absent Message Capability

Background Music

Automatic Callback Busy

Call Forewading/Do not Disturb

Call Pickup Deny

Call Waiting

Data Line Security

Executive Busy Override Deny

Log-out

Message Waiting

Paging Deny

Parallelled Telephone

Timed Reminder

PROGRAM

AUTO DIAL

STORE

PAUSE

Press PROGRAM

or PAUSE.

Enter ##.

Press STORE.

Press PROGRAM

or PAUSE.

136

User Manual

Customising Your Phone & System

3.1.3 Customising the Buttons

You can change the flexible CO buttons/DSS buttons and programmable function (PF) buttons on

analogue proprietary telephones to the following function buttons. For example, if your telephone has

more CO buttons than availables outside lines, you may change an unused CO button to a one touch

button.

To enter the programme mode

To programme

To exit

To continue

PROGRAM

AUTO DIAL

STORE

programming

input

(CO, DSS, PF)

PAUSE

Press PROGRAM

or PAUSE.

Press CO,

DSS or PF.

programming

input.

Press STORE.

Press PROGRAM

or PAUSE.

Group Directory Number (G-DN)

Programmable Button

Buttons

Programming Input

CO DSS PF

Loop-CO (L-CO)

Group-CO (G-CO)

Outside line group no. (2 digits)

Outside line no. (3 digits)

Single-CO (S-CO)

Extn. no. (5 digits)

Direct Station Selection (DSS)

Group Direct Station Selection (G-DSS)

Receiving group extn. no. (5 digits)

Desired no. (max. 32 digits)

Receiving group extn. no. (5 digits)

One-Touch Dialling

Group Directory Number (G-DN)

Message

Extn. no. Receiving group extn. no. (5 digits)

Call Forwarding/Do Not Disturb (FWD/DND)

FWD/DND-External

FWD/DND-Internal

Group FWD/DND

Group FWD/DND-External

Group FWD/DND-Internal

Save

Account Code Entry (Account)

Conference

Terminate

External Feature Access (EFA)

Charge

Call Park

Parking zone no. (2 digits)

User Manual

137

Customising Your Phone & System

Programmable Button

Buttons

Programming Input

CO DSS PF

Call Log

Extn. no. Receiving group extn. no. (5 digits)

Receiving group extn. no. (5 digits)

Log-in/Log-out

Hurry-up

Wrap-up

1/2/3 *⁴

Time Service

Answer

Release

Toll Change

TRS Level

(1–8)

ISDN Service Access *²

Calling Line Identification Restriction (CLIR)

Connected Line Identification Restriction (COLR)

Check-in

Desired no. (max. 32 digits)

Check-out

Cleaned-up

Wake-up

Wake-up Alert

Paging with message

Two-Way Record

Two-Way Transfer

Voice mail extn. no. (5 digits)

One-Touch Transfer

Voice mail extn. no. (5 digits)

Extn. no. Receiving group extn. no. (5 digits)

Live Call Screening (LCS)

Voice Mail Transfer

Voice mail extn. no. (5 digits)

138

User Manual

Customising Your Phone & System

•

* " ," "#," FLASH, PAUSE, SECRET (INTERCOM) and T (Transfer) can also be stored.

If you do not want to display the stored number when making a call, press the SECRET

(INTERCOM) button before and after the numbers you wish to conceal.

If you store an outside party's number, you should first store a line access number or outside

line group access number.

If you need to enter an account code, you can enter the specified account code before the

line access number.

SECRET

1234

9/0

[ 123 4567 ]

Account code feature no. Account code Account code delimiter

Automatic line

access number

Phone number

•

* Availability of this button depends on the ISDN service of your telephone company.

Refer to "1.2.7 Accessing the ISDN Service (ISDN Service Access)".

•

* This button is used for the voice mail integration feature.

* 1: Day/Night/Break, 2: Day/Night/Lunch, 3: Day/Night

To exit the mode at any time, lift the handset.

•

You can select the parameter with the Navigater Key (Up or Down) instead of entering a

number.

To distinguish the ringing tones for each CO button (Digital proprietary

telephone only)

To continue

tone type no.

(CO)

PROGRAM

AUTO DIAL

R.Tone

STORE

Press

PROGRAM.

Press CO. Press CO.

Enter tone type

number (01–48).

Press ENTER or

STORE.

Press

PROGRAM.

To clear the button data

To continue

PROGRAM

(CO, DSS, PF)

AUTO DIAL

PAUSE

STORE

Press PROGRAM

or PAUSE.

Press CO,

DSS or PF.

Enter 2.

Press ENTER or

STORE.

Press PROGRAM

or PAUSE.

User Manual

139

Customising Your Phone & System

3.2 Customising Your System (System

Programming)

3.2.1 Programming Information

You can customise your system according to your application.

[Your system already has default settings (factory installed).]

The available programming is shown below. (Programme number)

•

The date and time (000)

System speed dialling numbers and names (001/002)

Extension number and name (003/004)

Required Telephone

A Panasonic Proprietary Telephone with display (over 2 lines) (e.g. KX-T7636)

User Password

To enter the programming mode, a user password (max. 10 digits) is required. It should be

programmed through system programming beforehand. Check your password (Default:1234).

Conditions

Only one extension, which is on-hook and holding no calls, is available at one time.

List

Before programming, decide your selections and write them down in the list for each programming

item. These are useful for easy programming and future reference. Your dealer also has programming

tables which contain all of the assignments. You may ask for photo copies of these tables to be aware

of the features /conditions available.

Display

Pending

Icon Descriptions

Pending

140

User Manual

Customising Your Phone & System

Procedure

The basic steps are shown below.

1. Entering the programming mode

PROGRAM

user password

PAUSE

Dial

Enter user password.

Press PROGRAM

or PAUSE.

2. Programming

–

SKP

To continue programming

Press SKP+.

Press SKP-.

To end

STORE

Press STORE.

END

programme no.

your entry

Enter programme

Press NEXT.

Enter your entry

Press END.

number (3 digits).

Pending

To continue entering selections

Press NEXT. Press PREV.

SELECT

Press SELECT.

To go to the next/previous programme or entry.

To enter the desired programme or entry.

•

To delete or change an entry, press CLEAR (TRANSFER).

To confirm your entry after storing data:

— The STORE button light: Lights red.

— Confirmation Tone:

One beep: Your entry is accepted.

Three beeps: Your entry is rejected.

•

To exit the programming mode at any time, lift the handset.

User Manual

141

Customising Your Phone & System

3. Exiting the mode

PROGRAM

PAUSE

Press PROGRAM

or PAUSE.

142

User Manual

Customising Your Phone & System

3.2.2 Date and Time Set (000)

After setting the current date and time, the proprietary telephone displays the current date and time

while on-hook.

Default : '95 Jan. 1 SUN 0:00 AM

year

SELECT

day

Dial 000.

Press NEXT.

Enter year

(00-99).

Press ➡.

Select month

(Jan.-Dec.).

Press ➡.

Enter day

(1-31).

SELECT

STORE

hour

Press ➡.

Select day

of the week

(SUN-SAT).

Press STORE. Press NEXT.

Enter hour

(1-12).

Press ➡.

To end

minute

SELECT

STORE

END

Enter minute

(00-59).

Press ➡.

Select AM

or PM.

Press STORE. Press END.

•

After changing the desired entries, you can press the STORE button. You do not have to

perform the rest of the steps.

•

The clock starts immediately after the STORE button is pressed.

You cannot leave an entry empty.

The clock is automatically adjusted in case of ISDN.

User Manual

143

Customising Your Phone & System

3.2.3 System Speed Dialling Number Set (001)

You can store the phone numbers of up to 500 frequently dialled numbers.

Default : No entry

To end

speed dial no.

phone no.

STORE

END

Dial 001.

Press NEXT.

Enter speed dial

Enter phone number Press STORE. Press END.

number (000-499). (max. 24 digits).

To continue

Press NEXT. Press PREV.

SELECT

Press SELECT.

•

The programming list is to refer to "Programming List for 001/002" in . The directory is to

refer to "System Speed Dialling" in .

•

If the desired number is more than 24 digits, divide the number and store it into two or more

speed dial numbers.

" ," "#," FLASH, PAUSE, SECRET (INTERCOM) and — (CONF) can also be stored.

If you do not want to display the stored number, press the SECRET (INTERCOM) button

before and after the numbers you wish to conceal.

If you store an external party's number, you should first store a line access number (9, 81

to 88).

If you need to enter an account code, you can enter the specified account code before the

line access number.

SECRET

1234

[ 1 201 123 4567 ]

Account code feature no. Account code Account code delimiter Automatic line access number

Phone number

•

The System Speed Dialling numbers are used for the call identification. For a proper operation,

a hyphen must be inserted after the line access number. Additionally, the area code must be

stored always (even for local numbers in the same area).

144

User Manual

Customising Your Phone & System

3.2.4 System Speed Dialling Name Set (002)

You can store the corresponding name of the speed dialling number. These names are displayed

when making call with the display operation. (See "How to Use the Display" (Manager Operation).)

To enter characters, refer to "Character Entry" in .

Default : No entry

To end

speed dial no.

name

STORE

END

Dial 002.

Press NEXT.

Enter speed dial

Enter name

Press STORE. Press END.

number (000-499).

(max. 10 characters).

To continue

Press NEXT. Press PREV.

SELECT

Press SELECT.

•

The programming list is to refer to "Programming List for 001/002" in . The directory is to

refer to "System Speed Dialling" in .

User Manual

145

Customising Your Phone & System

3.2.5 Extension Number Set (003)

You can assign an extension number to each jack.

Default : Jack no. = Extension no.

KX-TD816 —

01-1 to 16-1= 101 to 116

01-2 to 16-2= 201 to 216

KX-TD1232 —

01-1 to 64-1= 101 to 164

01-2 to 64-2= 201 to 264

To end

jack no.

extension no.

STORE

END

Dial 003.

Press NEXT.

Enter jack

number.

Enter extension

number (2-4 digits).

Press STORE.

Press END.

To select the jack number

To continue

XX-2, press NEXT.

Press NEXT. Press PREV.

SELECT

Press SELECT.

•

The leading number(s) should be the same as the assigned number(s) for Flexible

Numbering. Consult your dealer.

A double entry is invalid.

146

User Manual

Customising Your Phone & System

3.2.6 Extension Name Set (004)

You can store the name of an extension user. This is useful if you want to know who is calling, or who

you are calling when making an intercom call using the directory.

To enter characters, refer to "Character Entry" in .

Default : No entry

To end

jack no.

name

STORE

END

Dial 004.

Press NEXT.

Enter jack

number.

Enter name

(max. 10 characters).

Press STORE. Press END.

To select the jack number

XX-2, press NEXT.

To continue

Press NEXT. Press PREV.

SELECT

Press SELECT.

•

The directory is on .

User Manual

147

Customising Your Phone & System

148

User Manual

Appendix

Section 4

Appendix

This chapter provides the Troubleshooting, Feature

Number Table, Directory and Tone List. Check the

Troubleshooting section before consulting your dealer.

User Manual

149

Appendix

4.1 Troubleshooting

4.1.1 Troubleshooting

Pending

150

User Manual

Appendix

4.2 Feature Number Table

4.2.1 Feature Number Table

Numbers listed below are the default settings. There are flexible feature numbers and fixed feature

numbers. If you change the flexible feature numbers, fill in your assigned numbers in the list for future

reference.

Feature

Default

9/0

Additional digits

phone no.

Operator call

Automatic line access number

Outside line group number

0/9

phone no.

outside line group no. (2 digits) + phone

no.

TIE Line Access

Redial

private phone no.

Personal Speed Dialling

System Speed Dialling

+personal speed dial no. (2 digits)

system speed dial no. (3 digits)

Personal Speed Dialling (To store)

personal speed dial no. (2 digits) + phone

no. +#

Door phone Call

Group paging

doorphone no. (2 digits)

paging group no. (2 digits)

External Background Music

– To play

BGM no. (1 digit)

– To stop

Message

– To record

1+message floating extn no.

2+message floating extn no.

– To play back

– To record from an external music source

– To clear

3+BGM no. message floating extn no.

0+message floating extn no.

Parallelled Telephone

– To set

– To cancel

Call pickup

Group

group no.

extn. no.

Directed

Trunk Answer

From Any Station [TAFAS]

– To answer

User Manual

151

Appendix

Feature

Default

Additional digits

Paging

– To answer

Ringer Answer

Rnger no. (2 digits)

Automatic Callback Busy Cancel/CCBS Cancel

Walking COS Verify Code Entry

extn. no. +password +phone no.

+verify code+password+phone no.

Account code Entry

Hold/Hold Retrieve

code+#+phone no.

Hold Retrieve

extn. no.

ext. no.

– Intercom calls

Call Park Retrieve

parking zone no. (2 digits)

outside line no. (3 digits)

Hold Retrieve

– Outside calls

Door Open

door opener no. (2 digits)

relay no. (2 digits)

External Relay on

590

External Feature Access

ISDN Conference

ISDN Hold

service code

Connected Line Identification Restriction (COLR)

7 0

– To show

– To prevent

Calling Line Identification Restriction (CLIR)

7 1

– To show

– To prevent

Calling/Connected Line Identification

Presentation (CLIP/COLP)

7 2

– Public

– Your extension

Malicious Call Identification (MCID)

7 3

7 5

ISDN Call Forwarding

– Unconditional/Busy/No Reply

– To cancel

2/3/4+multiple subscriber no.+#+phone

no.+#

0+multiple subscriber no.+#

152

User Manual

Appendix

Feature

Default

7 6

Additional digits

Message Waiting

– To leave/cancel

– To call back

1/0

Call Forearding/Do Not Disturb (FWD/DND)

– All Calls

0 (Cancel)

1 (Do not Disturb)

710

711

712

– Outside Calls

2 (All calls) +phone no.+#

3 (Busy) +phone no.+#

– Intercom Calls

4 (No Answer) +phone no. #

5 (Busy/No Answer) +phone no.+#

6 (To outside Line with Internal Ring)

+outside line no.+outside phone no.

7 (Follow Me)+your extn. no.

8 (Follow me cancel)

Call Forwarding

00-99 (sec)

– To set the time for "No Answer" and "Busy/No

Answer".

713

Call Forwarding for your receiving group

– All Calls

1 (Set) +receiving group extn. no.+phone

no.+#

714

715

716

0 (Cancel

– Outside Calls

– Intercom Calls

Call Pickup Deny

– To deny

721

– To allow

Paging Deny

– To deny

721

– To allow

Walking Extension

Your previous extn. no.+password

727

730

Data Line Security

– To Set

– To Cancel

Call waiting

– For intercom calls-No tone/Tone/OHCA/

Whisper OHCA

0/1/2/3

0/1

731

732

– For outside calls-No tone/Tone

Executive Busy Override Deny

– To deny

733

– To allow

User Manual

153

Appendix

: Supervisor only.

: Manager only.

: Manager/specified user only.

: Hotel operator only.

154

User Manual

Appendix

4.3 What is This Tone?

4.3.1 What is This Tone?

While in on-hook

Ring Tones

The following tones are

1 s

programmable.

Tone 1

Tone 2

Tone 3

Tone 4

When going off-hook

Dial Tones

Tone 1

1 s

Normal

Tone 2

At least one feature has been

changed from the default

setting at your extension.

Tone 3

•

The alarm is being

answered.

•

Enter an account code to

turn off the tone.

Tone 4

Message waiting indication

was received.

User Manual

155

Appendix

When you make calls

Busy Tone

1 s

Reorder Tone

•

The outside line you tried

to seize is not assigned or

denied.

•

The wrong account code

was entered.

Ringback Tone 1

Normal ringback tone

Ringback Tone 2

Special ringback tone for DISA

call

Do Not Disturb Tone

The dialled extension is

refusing incoming calls.

While off-hooking

Indication Tones

Tone 1

15 s

Call waiting tone (default)

Tone 2

5 s

Call waiting tone from outside

Tone 3

Call waiting tone from another

extension

Tone 4

15 s

A call is on hold longer than a

specified time (default: 60

seconds)

156

User Manual

Appendix

When talking to an external party

Warning Tone

1 s

This tone is sent 15, 10 and 5

seconds before a specified

time period.

When setting the features or programming

Confirmation Tones

Tone 1

1 s

•

The feature setting was

completed successfully.

Tone 2

Before paging through an

external speaker

•

Tone 3

Before performing the following

features:

•

Retrieving a held call

Picking up another call

Paging/Answering a

paged announcement

•

Answering the call

through a speaker

Tone 4

Establishing or leaving a

multiple parties conversation

User Manual

157

Appendix

158

User Manual

Index

Section 5

INDEX

159

Index

CONF

Conference

Confirmation

13, 14, 137

Absent Message

15, 17, 61, 138

11, 157

Account

Account Code Entry

Alarm 80, 155

Alternate Calling-Ring/Voice

Answer (ANSWER) 15, 18, 48, 138

AUTO 16

AUTO ANSWER/MUTE

AUTO DIAL/STORE

Automatic Callback Busy

Automatic Route Selection

17, 24, 138, 155

Connected Line Identification Presentation

(COLP)

Connected Line Identification Restriction

(COLR)

Customise

18, 85, 137

128, 140

Data Line Security

Automatic-Log

Automatic-Redial

Date

Denying-Joining your conversation

Denying-Picking up 87

Denying-Ringing (DND)

Denying-Using your telephone

Dial Tone 155

Direct Inward System Access (DISA)

143

Back at %%:%% (Hour:Minute)

89, 123

Background Music (BGM)

Busy 29, 31, 32

Busy Station Signalling (BSS)

Direct Station Selection (DSS)

Display 11, 112

Display Proprietary Telephone

17, 21, 137

Busy Tone

Button

14, 17, 137, 139

Do Not Disturb (DND)

Do Not Disturb Override

Do Not Disturb Tone

35, 82

Door Opener

Doorphone

101

Call Charge

Call Forwarding

Call Forwarding/Do Not Disbturb (FWD/

DND) 137

69, 106

Call Forwarding/Do Not Disturb (FWD/DND)

15, 17, 70, 82

Easy Dialling

EDIT MODE

Call Log

18, 112, 137

Electronic Extension Lockout

Call Park 17, 56, 137

Call Pickup 46

Call Pickup Deny

Emergency Call

Emergency Paging

Executive Busy Override Deny

Extension Number 11

Extension Programme Clear

Extension-Customise 128

59, 83

Executive Busy Override

Call Splitting

Call Waiting

Call Waiting-Tone 31, 46, 59, 107, 135,

Call-Duration

Call-Information

Calling Line Identification Presentation

(CLIP) 84

Calling Line Identification Restriction (CLIR)

Calling Method

Call-Record

Extension-Lock

147

13, 146

Extension-Name

Extension-Number

Extension-Unlock

External Feature Access (EFA) 18, 105,

138

CANCEL

Charge

Check-in

Check-out

Cleaned-up

CLEAR 16

Clearing-(Flexible) button data

19, 137

Feature Number

10, 151

FKEY LIST

FLASH / RCL(FLASH / RCL)

FLASH/RECALL 15

Flexible CO

Flexible CO Button

Forwarding Calls

137

139

16, 17

Clearing-Feature Settings

Clearing-Log Information

Clearing-Pre-recorded Message

113

Full One-touch Dialling

FUNCTION 16

130

126

160

Index

FWD/DND

Live Call Screening (LCS) 18, 107, 135,

138

Lock

Log-in/Log-out

FWD/DND Cancel

FWD/DND-External

FWD/DND-Internal

18, 70, 137

18, 94, 138

Loop-CO (L-CO) 14, 17, 22, 137

Mailbox

G-CO

Gone Home

106

Making Calls

Making Calls-Call log

Making Calls-Doorphone

Group Direct Station Selection (G-DSS) 17,

21, 130

21, 137

Group Directory Number (G-DN)

Group FWD/DND 18, 72, 138

17, 137

101

Making Calls-Easy Dialling

Group FWD/DND-External

Group FWD/DND-Internal

18, 72, 138

Making Calls-From the Outside

Malicious Call Identification (MCID)

Manager 119

Group-CO (G-CO) 17, 22, 137

Message (MESSAGE) 14, 16, 17, 74, 107,

124, 138

Handset

MODE

MONITOR

Monitoring

135

Hands-free Answerback

45, 130, 135

107, 135

67, 97, 107

Multiple Parties Conversation

Mute (MUTE)

Hands-free mode

Hands-free operation

61, 157

145

14, 15, 66

Headset

135

Hold & Paging

18, 77, 137

Hold (HOLD) 15, 17, 53

Host PBX

Hurry-up

105

18, 100, 138

Name-Extension

Name-System Speed Dialling

147

Navigator Key

12, 15

No Answer

29, 106

Notebook Function

Icon

3, 13, 140

Identification Number

In a Meeting 74

84, 85

90, 107, 156

Incoming Call Log

Off-Hook Call Announcement (OHCA) 31,

Indication Tone

Initial Settings

INTERCOM

59, 83

130

Off-Hook Monitor

OK 16

One-touch Dialling

One-touch Two-way Transfer

Opening the door 102

Operator

14, 16

Intercom Alert

Intercom Call

135

17, 25, 130, 138

21, 135

18, 110, 138

ISDN Service Access 17, 39, 138

21, 119

Out until %%/%% (Month/Day)

Outside Party 22, 41, 52

Joining - An existing call

Joining - Receiving Group

Override

33, 35

Paging

76, 157

KEY-LOCK

Parallelled Telephone

Park & Paging

Password

PAUSE

Personal Speed Dialling

Picking up 46, 87, 157

Pickup Dialling 26

POWER 16

Preferred Line Assignment

Pre-recorded Message 41

18, 77, 137

128, 140

14, 16

Last Number Redial

Leaving-Conference

25, 113

Leaving-Messaeg Waiting Indication

Leaving-Receiving group 94

Letting a Third Party Join Your Call

Line-Access number 13

Line-Outside line 22

130

161

Index

Privacy Release

Private mode

Tone (TONE)

TRANSFER

Transferring

Troubleshooting

Trunk Answer From Any Station (TAFAS) 47

Two-way Record

Two-Way Transfer

Two-way Transfer

15, 16

107, 135

15, 17

PROGRAM

150

Programmable Function (PF)

Programming 128

Proprietary Telephone

Proprietary Telephone with a Display

PS-PROGRAM

Pulse to Tone

15, 137

18, 109, 138

110

18, 109, 138

Unattended Conference

Unlock

Quick Dialling

UP / DOWN

Receiving calls

Verify Code

Receiving calls-Call waiting

Receiving calls-Hands-free

Receiving Calls-Mailbox

59, 83

45, 67

106, 107

Voice

VOICE CALL/MUTE

Voice Mail

Voice Mail Transfer

Voice Processing System 2, 106

Voice-Calling

2, 106, 135

Receiving calls-Paging

72, 97

18, 106, 138

Receiving Group

Receiving group

Recording-Call Log

Recording-Conversation

109

Recording-Message

Redial (REDIAL)

Release (RELEASE) 15, 18, 48, 138

Reorder Tone 156

124

14, 16, 28

Wake up Alert

Warning Tone

WAVESEARCH

Whisper OHCA

Will Return Soon

19, 137

157

31, 59, 83

18, 94, 138

Restriction 12, 36

Ring

Ringback Tone

40, 135, 139, 155

Wrap-up