Minolta Bizhub C300 User Manual
User’s Guide [Network Fax Operations]  
3.2  
Simple FAX Transmission (IP Address Fax).....................................3-6  
Placing the Original on the Machine.................................................3-9  
Using the ADF..................................................................................3-9  
Placing Originals on the Platen Glass............................................3-10  
Sending Multiple Originals from the Platen Glass .........................3-10  
3.3  
3.3.1  
3.3.2  
3.3.3  
3.3.4  
Transmitting Originals by  
Using both the ADF and the Platen Glass ...............................3-12  
3.4  
Set the transmission mode (IP Address Fax).................................3-14  
Setting Transmission Conditions....................................................3-16  
Original Image Type.......................................................................3-17  
Density...........................................................................................3-18  
Simplex/Duplex..............................................................................3-18  
Resolution......................................................................................3-19  
Confirming Settings and Communication Results.........................3-20  
Registering the Address Book from the Mode Check screen .......3-22  
Method for Specifying Addresses...................................................3-24  
Specifying only One Mail Address (Internet Fax)...........................3-24  
Specifying only destination (IP Address Fax).................................3-29  
Selecting Multiple Destinations .....................................................3-34  
To Confirm/Delete a Destination....................................................3-36  
Scanning............................................................................................3-38  
When Original Size Cannot be Detected .......................................3-38  
When Memory Capacity is Exceeded............................................3-38  
Automatic rotation of original document .......................................3-38  
When Unable to Send (IP Address Fax)..........................................3-39  
Canceling Transmission ..................................................................3-41  
Canceling Communication in Progress .........................................3-41  
3.5  
3.5.1  
3.5.2  
3.5.3  
3.5.4  
3.5.5  
3.5.6  
3.6  
3.6.1  
3.6.2  
3.6.3  
3.6.4  
3.7  
3.7.1  
3.7.2  
3.7.3  
3.8  
3.9  
3.9.1  
3.10 Confirm the Job List.........................................................................3-42  
3.11 Confirming Communication Results ..............................................3-43  
3.12 Sender Information...........................................................................3-46  
3.12.1  
3.12.2  
3.12.3  
Set to Inside Body Text .................................................................3-46  
Set to Outside Body Text ..............................................................3-46  
Set to OFF......................................................................................3-47  
4
Reception  
x-2  
Network Fax  
4.1  
Reception (Internet Fax).................................................................... 4-2  
Reception (IP Address Fax) .............................................................. 4-4  
Unable to Receive.............................................................................. 4-5  
Memory Substitute Reception.......................................................... 4-6  
Reception Recording ........................................................................ 4-7  
Recording after Reducing at the Minimum Reduction Rate ........... 4-7  
Recording after Reducing to Fit in Paper........................................ 4-8  
Recording at Full Scale................................................................. 4-15  
Reception Information .................................................................... 4-18  
4.2  
4.3  
4.4  
4.5  
4.5.1  
4.5.2  
4.5.3  
4.6  
5
Troubleshooting  
5.1  
5.2  
5.3  
5.4  
5.5  
Cannot Send Messages (Internet Fax) ............................................ 5-2  
Cannot Send Messages (IP Address Fax) ....................................... 5-3  
Cannot Receive Messages ............................................................... 5-4  
Error Message Displayed.................................................................. 5-5  
Call for Service................................................................................... 5-7  
6
7
Specifications  
6.1  
6.2  
Specifications (Internet Fax)............................................................. 6-2  
Specifications (IP Address Fax)........................................................ 6-4  
Transmission Applications  
7.1  
7.2  
7.3  
7.4  
7.5  
7.6  
7.7  
7.8  
7.9  
Opening the Scan Setting Screen.................................................... 7-2  
Application Functions Overview....................................................... 7-4  
Comm. Setting screen....................................................................... 7-6  
Mixed Original.................................................................................... 7-7  
Z-Folded Original............................................................................. 7-10  
Long Original.................................................................................... 7-13  
Bind Position.................................................................................... 7-16  
Frame Erase Transmission............................................................. 7-19  
Background Adjustment................................................................. 7-22  
7.10 Sharpness......................................................................................... 7-25  
7.11 TX Stamp.......................................................................................... 7-28  
7.12 Scan Size.......................................................................................... 7-30  
7.13 Header Setting ................................................................................. 7-33  
Network Fax  
x-3  
7.14 Sending after the check of destination ..........................................7-36  
8
9
Useful Functions for Reception  
8.1  
Memory Reception.............................................................................8-2  
Printing a Document Held in Memory..............................................8-2  
Deleting a Document Held in Memory.............................................8-4  
Reception Information .......................................................................8-5  
Various Reception Information ........................................................8-5  
8.1.1  
8.1.2  
8.2  
8.2.1  
Registering/Settings  
9.1  
9.2  
9.3  
9.4  
9.5  
9.6  
Displaying the Fax Registration Screen ...........................................9-2  
Registering the Address Book ..........................................................9-3  
Registering the Group........................................................................9-8  
Registering the Program..................................................................9-13  
Registering the Subject and Text of the E-Mail.............................9-16  
Setting the Memory RX User Box ...................................................9-28  
10 Utility Mode  
10.1 Utility Mode Screen..........................................................................10-2  
10.1.1  
10.1.2  
10.1.3  
10.1.4  
Entering User Setting.....................................................................10-2  
Exiting from User Setting...............................................................10-2  
Entering Administrator Setting.......................................................10-3  
Exiting from Administrator Setting.................................................10-4  
10.2 FAX Utility Mode List........................................................................10-5  
10.2.1  
User Setting >> Display Setting >>  
Fax Basic Screen Default Setting ............................................10-5  
10.2.2  
10.2.3  
10.2.4  
User Setting >> Display Setting >> Fax Active Screen .................10-5  
User Setting >> Initial Setting........................................................10-6  
Administrator Setting >> System Setting >>  
Power Save Setting>> Entering Power Save Mode (Fax)........10-6  
10.2.5  
10.2.6  
10.2.7  
10.2.8  
Administrator Setting >> System Setting >> Restrict User Access>>  
Restrict Operation Setting >> Restrict Fax Broadcasting........10-6  
Administrator Setting >> Administrator/Machine Setting >>  
Administrator Registration .......................................................10-6  
Administrator Setting >>  
Administrator/Machine Setting >> Input Machine Address.....10-7  
Administrator Setting >> Network Setting >> TCP/IP Setting.......10-7  
Network Fax  
x-4  
10.2.9  
Administrator Setting >> Network Setting >>  
E-Mail Setting >> E-Mail TX (SMTP) ....................................... 10-8  
10.2.10 Administrator Setting >> Network Setting >>  
E-Mail Setting >> E-Mail RX (POP) ......................................... 10-9  
10.2.11 Administrator Setting >>  
Network Setting >> Network Fax Setting.............................. 10-10  
10.2.12 Administrator Setting >> Fax Setting >> Header Information .... 10-10  
10.2.13 Administrator Setting >>  
Fax Setting >> Header/Footer Position................................. 10-11  
10.2.14 Administrator Setting >> Fax Setting >>  
Telephone Line Settings........................................................ 10-11  
10.2.15 Administrator Setting >> Fax Setting >> TX/RX Setting............. 10-12  
10.2.16 Administrator Setting >> Fax Setting >> Function Setting......... 10-13  
10.2.17 Administrator Setting >> Fax Setting >> Report Settings .......... 10-13  
10.2.18 Administrator Setting >> Fax Setting >> Job Settings List ........ 10-15  
10.2.19 Administrator Setting >> Fax Setting >> Network Fax Setting... 10-15  
10.2.20 Administrator Setting >> Security Setting >>  
Security Details>>Restrict Fax TX......................................... 10-16  
10.3 Fax Basic Screen Default Setting................................................. 10-17  
10.4 Fax Active Screen.......................................................................... 10-19  
10.5 Initial Setting .................................................................................. 10-21  
10.6 Entering Power Save Mode (Fax)................................................. 10-23  
10.7 Restrict Fax Broadcasting ............................................................ 10-25  
10.8 Administrator Registration ........................................................... 10-27  
10.9 Input Machine Address ................................................................. 10-29  
10.10 TCP/IP Setting................................................................................ 10-31  
10.11 E-Mail TX (SMTP)........................................................................... 10-33  
10.12 E-Mail RX (POP)............................................................................. 10-35  
10.13 Network Fax Function Settings.................................................... 10-38  
10.14 SMTP TX/RX Setting ..................................................................... 10-41  
10.15 Header Information ....................................................................... 10-44  
10.16 Header/Footer Position................................................................. 10-47  
10.17 Telephone Line Settings ............................................................... 10-50  
10.18 TX/RX Setting................................................................................. 10-52  
10.19 Function Setting............................................................................. 10-55  
10.19.1 Function ON/OFF Setting ........................................................... 10-55  
Network Fax  
x-5  
10.19.2 Memory RX ..................................................................................10-58  
10.20 Report Settings...............................................................................10-60  
10.21 Network Fax Setting.......................................................................10-63  
10.22 Restrict Fax TX ...............................................................................10-66  
11 Explanation of Reports and Lists  
11.1 Types of Reports and Lists..............................................................11-2  
11.1.1  
11.1.2  
Reports ..........................................................................................11-2  
Lists................................................................................................11-3  
11.2 Activity Report ..................................................................................11-4  
11.2.1  
11.2.2  
Automatic Printout.........................................................................11-4  
Manual Printout..............................................................................11-4  
11.3 TX Report ..........................................................................................11-8  
11.3.1  
11.3.2  
Manual Printout..............................................................................11-8  
Automatic Printout.........................................................................11-8  
11.4 Broadcast Report ...........................................................................11-10  
11.5 Network Fax RX Error Report .......................................................11-12  
11.6 MDN Message ................................................................................11-13  
11.7 DSN Message .................................................................................11-14  
11.8 Receipt Mail Text............................................................................11-15  
11.9 Address Book List ..........................................................................11-16  
11.10 Group Address List ........................................................................11-19  
11.11 Program List ...................................................................................11-22  
11.12 E-Mail Subject/Text List.................................................................11-25  
11.13 Fax Setting List...............................................................................11-28  
12 PageScope Web Connection  
12.1 Items That Can Be Specified  
Using PageScope Web Connection..........................................12-2  
12.1.1  
12.1.2  
Page Structure...............................................................................12-3  
Web Browser Cache......................................................................12-5  
12.2 Logging On and Logging Off ...........................................................12-6  
12.3 E-Mail RX (POP)..............................................................................12-13  
12.4 E-Mail TX (SMTP)............................................................................12-15  
12.5 I-Fax Advanced Setting..................................................................12-17  
x-6  
Network Fax  
12.6 SMTP TX Setting............................................................................ 12-19  
12.7 SMTP RX Setting ........................................................................... 12-20  
12.8 Address Book................................................................................. 12-21  
12.9 Group .............................................................................................. 12-25  
12.10 Program Registration.................................................................... 12-29  
12.11 Memory RX User Box.................................................................... 12-36  
13 Appendix  
13.1 Number of Stored Pages to Memory............................................. 13-2  
13.2 Entering Text.................................................................................... 13-3  
13.3 Internet Fax Terminology................................................................ 13-6  
13.4 FAX Terms........................................................................................ 13-7  
13.5 Index ............................................................................................... 13-13  
Network Fax  
x-7  
1 Introduction  
Introduction  
1
1
Introduction  
Thank you for your purchase of our product.  
This User’s Guide describes operating procedures and precautions for use  
of the Network Fax functions (Internet Fax/IP Address Fax). Please read this  
User’s Guide before starting operation of the machine.  
After reading this User’s Guide, it is advisable to keep it close at hand to con-  
sult it any time when necessary in order to operate the Fax functions at their  
optimum condition.  
For correct operation, also read the “User’s Guide (Copy Operations)” before  
starting operation.  
ACKNOWLEDGEMENT:  
KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging  
are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS,  
INC.  
PageScope and bizhub are registered trademarks or trademarks of KONICA  
MINOLTA BUSINESS TECHNOLOGIES, INC.  
Adobe, Adobe Logo, Acrobat, Acrobat Logo, PostScript and PostScript  
Logo are registered trademarks or trademarks of Adobe Systems, Inc.  
Other company names and product names used in this User's Guide are the  
registered trademarks or trademarks of their respective companies.  
COPYRIGHT  
© 2006 by KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. All Rights  
Reserved.  
EXEMPTION  
-
-
A part or this User's Guide may be used or duplicated without permis-  
sion.  
Information written in this User's Guide is subject to change without no-  
tice.  
1-2  
Network Fax  
   
Introduction  
1
1.1  
Special Notice to User  
1.1.1 For Canada  
NOTICE:  
This product meets the applicable Industry Canada technical specifications.  
The Ringer Equivalence Number is an indication of the maximum number of  
devices allowed to be connected to a telephone interface. The termination  
on an interface may consist of any combination of devices subject only to the  
requirement that the sum of the RENs of all the devices does not exceed five.  
AVIS:  
Le present materiel est conforme aux specifications techniques applicables  
d'Industrie Canada.  
L'indice d'equivalence de la sonnerie (IES) sert a indiquer le nombre maximal  
de terminaux qui peuvent etre raccordes a une interface telephonique. La  
terminaison d'une interface peut consister en une combinaison quelconque  
de dispositifs, a la seule condition que la somme d'indices d'equivalence de  
la sonnerie de tous les dispositifs n'excede pas 5.  
1.1.2 For U.S.A.  
FCC PART 68 REQUIREMENTS:  
This equipment complies with Part 68 of the FCC rules and the requirements  
adopted by the ACTA. On the cover of this equipment is a label that contains,  
among other information, a product identifier in the format  
US:AAAEQ##TXXXX. If required, this information must be provided to the tel-  
ephone company.  
This equipment uses certification jack USOC RJ11C.  
A plug and jack used to connect this equipment to the premises wiring and  
telephone network must comply with the applicable FCC Part 68 rules and  
requirements adopted by the ACTA.  
A compliant telephone cord and modular plug is provided with this product.  
It is designed to be connected to a compatible modular jack that is also com-  
pliant. See installation instructions for details.  
The REN is used to determine the number of devices that may be connected  
to a telephone line. Excessive RENs on a telephone line may result in the de-  
Network Fax  
1-3  
     
Introduction  
1
vices not ringing in response to an incoming call. In most but not all areas,  
the sum of RENs should not exceed five (5.0).  
To be certain of the number of devices that may be connected to a line, as  
determined by the total RENs, contact the local telephone company For  
products approved after July 23, 2001, the REN for this product is part of the  
product identifier that has the format US: US:AAAEQ##TXXXX.. The digits  
represented by ## are the REN without a decimal point (e.g., 03 is a REN of  
0.3). For earlier products, the REN is separately shown on the label.  
If this equipment FK-502 causes harm to the telephone network, the tele-  
phone company will notify you in advance that temporary discontinuance of  
service may be required. But if advance notice isn't practical, the telephone  
company will notify the customer as soon as possible. Also, you will be ad-  
vised of your right to file a complaint with the FCC if you believe it is neces-  
sary.  
The telephone company may make changes in its facilities, equipment, op-  
erations or procedures that could affect the operation of the equipment. If  
this happens the telephone company will provide advance notice in order for  
you to make necessary modifications to maintain uninterrupted service.  
If trouble is experienced with this equipment FK-502, for repair or warranty  
information, please contact the Konica Minolta dealer location where you  
purchased this equipment. If the equipment is causing harm to the telephone  
network, the telephone company may request that you disconnect the  
equipment until the problem is resolved.  
Connection to party line service is subject to state tariffs. Contact the state  
public utility commission, public service commission or corporation commis-  
sion for information. If you home has specially wired alarm equipment con-  
nected to the telephone line, ensure the installation of FK-502 does not  
disable you alarm equipment. If you have questions about what will disable  
alarm equipment, consult your telephone company or a qualified installer.  
The Telephone Consumer Protection Act of 1991 makes it unlawful for any  
person to use a computer or other electronic device, including FAX ma-  
chines, to send any message unless such message clearly contains in a mar-  
gin at the top or bottom of each transmitted page or on the first page of the  
transmission, the date and time it is sent and an identification of the business  
or other entity, or other individual sending the message and the telephone  
number of the sending machine or such business, other entity, or individual.  
1-4  
Network Fax  
Introduction  
(The telephone number provided may not be a 900 number or any other  
1
number for which charges exceed local or long-distance transmission charg-  
es.)  
In order to program this information into your FAX machine, you should com-  
plete the following steps: See "Header Information" on page 10-44.  
WARNING/CAUTION Explained  
WARNING  
The exclamation point within an equilateral triangle followed by the word “Warning” is intend-  
ed to alert the user to the possibility that a disregard for the warning may result in fatal hazards  
or critical injuries. Be sure to focus your attention on the Warning headings when reading the  
Copier User's Guide.  
CAUTION  
The exclamation point within an equilateral triangle followed by the word “Caution” is intend-  
ed to alert the user to the possibility that a disregard for the caution may result in minor injuries  
or in physical damage. Be sure to focus your attention on the Caution headings when reading  
the Copier User's Guide.  
1.1.3 For New Zealand  
1. This device is equipped with pulse dialing while the Telecom standard is  
DTMF tone dialing. There is no guarantee that Telecom lines will always  
continue to support pulse dialing.  
2. Use of pulse dialing, when this equipment is connected to the same line  
as other equipment, may give rise to bell tinkle or noise and may also  
cause a false answer condition. Should such problems occur, the user  
should not contact the Telecom Fault Service.  
3. This equipment may not provide for the effective hand-over of a call to  
another device connected to the same line.  
4. This equipment does not fully meet Telecom's impedance requirements.  
Performance limitations may occur when used in conjunction with some  
parts of the network. Telecom will accept no responsibility should diffi-  
culties arise in such circumstances.  
5. The grant of a Telepermit for any item of terminal equipment indicates  
only that Telecom has accepted that the item complies with minimum  
conditions for connection to its network. It indicates no endorsement of  
the product by Telecom, nor does it provide any sort of warranty. Above  
all, it provides no assurance that any item will work correctly in all re-  
spects with another item of Telepermitted equipment of a different make  
or model, nor does it imply that any product is compatible with all of Tel-  
ecom's network services.  
6. The automatic calling functions of this equipment must not be used to  
cause a nuisance to other customers.  
Network Fax  
1-5  
 
Introduction  
1
7. Telepermitted equipment only may be connected to the auxiliary tele-  
phone port. The auxiliary port is not specifically designed for 3-wire con-  
nected equipment. 3-wire might not respond to incoming ringing when  
connected to this port.  
1.1.4 For Europe  
The Facsimile has been approved in accordance with Council Decision  
1999/5/ EC for pan-European single terminal connection to the public  
switched telephone network (PSTN). However, due to differences between  
the individual PSTNs provided in different countries, the approval does not,  
of itself, give an unconditional assurance of successful operation on every  
PSTN network terminal point.  
In the event of problems, you should contact your equipment supplier in the  
first instance.  
The CE marking must be affixed to the  
product or to its data plate. Additionally it  
must be affixed to the packaging, if any,  
and to the accompanying documents.  
1-6  
Network Fax  
 
Introduction  
1
1.2  
Features of the FAX  
The explanation here is given of what can be done with the network fax  
function. Checking the icons to see if the Internet Fax and the IP Address Fax  
are corresponding to each function.  
Corresponding to the Internet Fax  
Corresponding to the IP Address Fax  
TX Stamp  
When transmitting a fax via the copier's ADF, a stamp can be affixed to the  
pages of the document that have already been scanned, allowing you to con-  
firm that these pages have been scanned.  
Front surface of  
original document  
Original document  
transmitting direction  
Stamp position  
!
Detail  
For details, see page 7-28.  
Network Fax  
1-7  
 
Introduction  
1
Frame erasure mode  
You can send a FAX by erasing dark bands sometimes created when trans-  
mitting a document bound in the form of book. You can also set the width of  
marginal erasure according to your preference.  
!
Detail  
For details, see "Frame Erase Transmission" on page 7-19.  
Send a FAX in original size select mode  
You can send a FAX by designating the paper size for the document to be  
sent. It is useful if you want to send only a portion of the original.  
!
Detail  
For details, see "Scan Size" on page 7-30.  
1-8  
Network Fax  
Introduction  
Setting and sending document pages of mixed sizes in a single opera-  
1
tion  
You can send pages of mixed sizes because the facsimile recognizes each  
size and sends pages properly when the mixed original feature is used.  
Transmitted and reproduced in the  
same sizes as the original pages at  
the destination.  
You set document pages of  
mixed sizes on the ADF.  
!
Detail  
For details, see "Mixed Original" on page 7-7.  
Send Z folded original  
You can send Z folded original because the ADF can determine the docu-  
ment size properly. Some facsimiles cannot detect the document size if it has  
been folded.  
!
Detail  
For details, see page 7-10.  
Network Fax  
1-9  
Introduction  
1
Sending long originals  
You can send originals longer than 432 mm.  
!
Detail  
For details, see page 7-13.  
Specify the binding style of a two-sided document  
You can specify the appropriate binding style when transmitting two-sided  
documents. Binding style allows the pages of the document to be read ap-  
propriately by determining right to left or top to bottom.  
!
Detail  
For details, see "Bind Position" on page 7-16.  
1-10  
Network Fax  
Introduction  
To be sent with the density in the background color adjusted.  
1
Transmission can be made after the density in the background color of the  
original is adjusted.  
!
Detail  
For details, see "Background Adjustment" on page 7-22.  
To be sent with the edge of the character made clear.  
Transmission can be made after adjustments are made so that blurred char-  
acters are made clear to give them a smooth impression.  
!
Detail  
For details, see "Sharpness" on page 7-25.  
Send it in color  
A fax in color can be sent or received.  
!
Detail  
For details, see page 3-14.  
Network Fax  
1-11  
Introduction  
1
Memory RX User Box  
When [Memory RX] is set as [ON] by the Utility Mode, a receiving document  
is saved in the Memory RX User Box.  
!
Detail  
For details, see p. 9-28.  
1-12  
Network Fax  
Introduction  
1
1.3  
How to Use This User’s Guide  
[
]
Title  
Names highlighted  
as shown above  
indicate keys on  
the control panel  
and keys in the  
touch panel.  
Transmission  
3
3.10 Confirming Reserved Documents  
Confirming Reserved Documents  
Transmission reservation documents stored in memory can be confirmed on  
the job list screen.  
1
Press [JOB LIST] on the FAX Basic screen.  
Shows the view  
of the touch  
screen at the  
operation.  
7 Warning  
WARNING  
7WARNING  
%
Failure to observe instructions highlighted in this manner may result in fatal  
or critical injuries.  
Failure to observe  
%
%
Observe all warnings in order to ensure safe use of the machine.  
Caution  
instructions highlighted in  
this manner may result in  
fatal or critical injuries.  
Observe all warnings in  
2...  
Reminder  
Text highlighted in this manner indicates operation precautions. Carefully read  
and observe this type of information.  
order to ensure safe use of  
the machine.  
7CAUTION  
!
Detail  
Text highlighted in this manner provides more detailed information concerning  
operating procedures or references to sections containing additional  
information. If necessary, refer to the indicated sections.  
Failure to observe  
instructions highlighted in  
this manner may result in  
serious injuries or property  
damage.  
2...  
Note  
Text highlighted in this manner contains references and supplemental  
information concerning operating procedures and other descriptions. We  
recommend that this information be read carefully.  
Observe all cautions in  
order to ensure safe use of  
the machine.  
Network Fax  
3-31  
2...  
!
2...  
Reminder  
Detail  
Note  
Text highlighted in this  
manner indicates operation  
precautions. Carefully read  
and observe this type of  
information.  
Text highlighted in this  
manner provides more  
detailed information  
concerning operating  
procedures or references to  
sections containing  
additional information. If  
necessary, refer to the  
indicated sections.  
Text highlighted in this  
manner contains references  
and supplemental  
information concerning  
operating procedures and  
other descriptions. We  
recommend that this  
information be read  
carefully.  
This page does not exist in the document.  
Network Fax  
1-13  
           
Introduction  
1
1.4  
Descriptions and Symbols for Documents and Paper  
The use of words and symbols in this manual are explained below.  
1.4.1 “Width” and “Length”  
Whenever paper dimensions are mentioned in this manual, the first value al-  
ways refers to the width of the paper (shown as “Y” in the illustration) and the  
second to the length (shown as “X”).  
1.4.2 Paper Orientation  
Lengthwise (w)  
If the width (Y) of the paper is shorter than the length (X), the paper has a ver-  
tical or portrait orientation, indicated by w.  
Crosswise (v)  
If the width (Y) of the paper is longer than the length (X), the paper has a hor-  
izontal or landscape orientation, indicated by v.  
1-14  
Network Fax  
         
Introduction  
1
1.5  
User’s Guides  
The following User’s Guides have been prepared for this machine.  
User’s Guide [Copy Operations]  
This manual contains details on basic operations and the operating  
procedures for the various copy functions.  
-
Refer to this User’s Guide for details on operating procedures for copy  
functions, including precautions on installation/use, turning the machine  
on/off, loading paper, and troubleshooting operations such as clearing  
paper misfeeds.  
User’s Guide [Network Scanner Operations]  
This manual contains details on specifying network settings for standard  
equipment and on operations for scanning functions.  
-
Refer to this User’s Guide for details on operating procedures for network  
functions and for using Scan to E-Mail, Scan to FTP and Scan to SMB.  
User’s Guide [Box Operations]  
This manual contains details on operating procedures for using the boxes.  
-
Refer to this User’s Guide for details on operating procedures for using  
the boxes on the hard disk.  
User’s Guide [Enlarge Display Operations]  
This manual contains details on operating procedures for using copy,  
network scanner and fax functions in Enlarge Display mode.  
-
Refer to this User’s Guide for details on operating procedures in Enlarge  
Display mode.  
User’s Guide [FK-502 Facsimile Operations]  
This manual contains details on operating procedures for faxing.  
-
Refer to this User’s Guide for details on operating procedures for fax  
functions when the fax kit is installed.  
User’s Guide [Network Fax Operations] <this manual>  
This manual contains details on operating procedures for network faxing.  
-
Refer to this User’s Guide for details on operating procedures for network  
fax functions (Internet Fax/IP Address Fax).  
Network Fax  
1-15  
   
Introduction  
1
User’s Guide [Print Operations]  
This manual contains details on operating procedures using the standard  
built-in printer controller.  
-
For details on the printing functions, refer to User’s Guide (PDF file) on  
User Software CD-ROM.  
Quick Guide [Print Operations]  
This manual contains details on operating procedures using the standard  
built-in printer controller.  
-
Refer to this User’s Guide for basic operating procedures for the printing  
functions.  
1-16  
Network Fax  
2 Before Use  
Before Use  
2
2
Before Use  
2.1  
Operating Environment (Internet Fax)  
Note  
When using the Internet fax function, this requires the service engineer to  
make the setting. For details, contact your service representative.  
The Internet Fax functions can be operated in the following environment:  
-
The copier is connected to the network and set up to allow the reception  
of E-mail.  
-
[Internet Fax] in [Utility/Counter] - [Administrator Setting] - [Network  
Setting] - [Network Fax Setting] - [Network Fax Function Settings] is set  
to [ON].  
2.2  
Transmission and Reception of E-Mail  
-
Documents transmitted (files attached to E-mail) may be damaged due  
to network condition. Be sure to check the documents transmitted for  
damage.  
-
Even though "----" is marked on the transmission result screen (Job List  
> FAX TX > Job History > Comm. Setting) or in the space for the result of  
activity report, the E-mail may not arrive at the receiver due to a trouble  
on the internet. The "----" mark on the transmission result screen or  
activity report signifies that the transmission has successfully reached  
your server. When sending or receiving important information, confirm  
the result with Message Disposition Notification (MDN) or by other  
means. When Message Disposition Notification (MDN) is received, "OK"  
is marked in the space for the Transmit result screen or activity report.  
2-2  
Network Fax  
       
Before Use  
2
Reminder  
Turning the power OFF/ON repeatedly may cause an fault.  
After turning OFF the equipment, wait for more than 5 seconds before  
turning it ON again.  
Network Fax  
2-3  
Before Use  
2
2.3  
Operating Environment (IP Address Fax)  
Note  
When using the IP Address Fax function, this requires the service  
engineer to make the setting. For details, contact your service  
representative.  
To use the IP Address Fax function, this machine is required to be  
provided with a fax kit. (However, the use of an extension line is not  
allowed.)  
The IP address fax operates only between model types that are  
corresponding to our machine.  
No guarantee is given of the operation when using a model type other than  
corresponding ones.  
Reminder  
Turning the power OFF/ON repeatedly may cause an fault.  
After turning OFF the equipment, wait for more than 5 seconds before  
turning it ON again.  
2-4  
Network Fax  
 
Before Use  
2
2.4  
Features and System Configuration of Internet Fax  
In the Internet fax, a document that is read is sent and received as an  
attached file (in TIFF format) by way of the intranet and the Internet. Since the  
communication is made by way of the intranet/Internet, the communication  
cost can be significantly reduced as compared to the normal fax  
communication.  
Note  
A mail server is required.  
Original  
E-Mail +  
attached file  
(TIFF format)  
Intranet/Internet  
Mail-receiving  
Internet Fax-receiving  
SMTP  
POP  
-
-
A transmission is made with the E-mail address of the receiver specified.  
A mail is received from the mail server.  
Network Fax  
2-5  
 
Before Use  
2
2.5  
Features and System Configuration of IP Address Fax  
The IP address fax is a fax that can be used on the IP network for  
communication.  
With the IP address or host name of the other party specified, transmit a  
message.  
-
-
-
-
SMTP is used as a protocol for transmission and reception.  
The use only in the Internet is available.  
No mail server is required as with the Internet fax.  
A fax in color can be sent or received.  
With the IP address or host name of the other party specified, transmit a  
message.  
SMTP  
Intranet  
2-6  
Network Fax  
 
Before Use  
2
2.6  
Control Panel  
2.6.1 Control Panel  
1
2
3 4  
5
6
7
Reset  
Box  
Fax  
Scan  
Copy  
Power Save  
Help  
8
ABC  
JKL  
DEF  
Access  
Interrupt  
Power  
GHI  
MNO  
9
10  
24  
Proof Copy  
Mode Memory  
PQRS  
TUV  
WXYZ  
Accessiibility  
Stop  
23  
22  
Utility/  
Counter  
Enlargee Displaay  
Start  
11  
12  
Contrast  
Mode Check  
Data Main Power  
21  
20 19 18 17 161514 13  
No.  
Name  
Description  
1
[Power Save] key  
Press to enter Low Power mode.  
While the machine is in Low Power mode, the indicator  
on the [Power Save] key lights up in green and the  
touch panel goes off. To cancel Low Power mode,  
press the [Power Save] key again.  
2
3
Touch panel  
[Access] key  
Displays various screens and messages.  
Specify the various settings by directly touching the  
panel.  
If user authentication or account track settings have  
been applied, press this key after entering the user  
name and password (for user authentication) or the ac-  
count name and password (for account track) in order  
to use this machine.  
4
[Box] key  
Press to enter Box mode.  
While the machine is in Box mode, the indicator on the  
[Box] key lights up in green. For details, refer to the Us-  
er’s Guide (Box Operations).  
5
6
[Fax] key  
Press to enter Fax mode.  
While the machine is in Fax mode, the indicator on the  
[Fax] key lights up in green.  
[Scan] key  
Press to enter Scan mode.  
While the machine is in Scan mode, the indicator on  
the [Scan] key lights up in green. For details, refer to  
the User’s Guide (Network Scanner Operations).  
7
[Copy] key  
Press to enter Copy mode. (As a default, the machine  
is in Copy mode.)  
While the machine is in Copy mode, the indicator on  
the [Copy] key lights up in green. For details, refer to  
the User’s Guide (Copy Operations).  
Network Fax  
2-7  
               
Before Use  
2
No.  
Name  
Description  
8
[Reset] key  
Press to clear all settings (except programmed set-  
tings) entered in the control panel and touch panel.  
9
[Interrupt] key  
Press to enter Interrupt mode.  
While the machine is in Interrupt mode, the indicator  
on the [Interrupt] key lights up in green and the  
message "Now in Interrupt mode." appears on the  
touch panel. To cancel Interrupt mode, press the  
[Interrupt] key again.  
10  
Auxiliary power button  
Pressed to turn on/off machine operations, for exam-  
ple, for copying, printing or scanning. When turned off,  
the machine enters a state where it conserves energy.  
11  
12  
[Stop] key  
[Start] key  
Stops reading the original.  
Press to start the operation that is selected Box mode,  
Fax mode, Scan mode or Copy mode. While in Fax  
mode, fax transmission is started.  
When this machine is ready to begin operation, the in-  
dicator on the [Start] key lights up in green. If the indi-  
cator on the [Start] key lights up in orange, operation  
cannot begin.  
13  
14  
Main Power indicator  
Data indicator  
Lights up in green when the machine is turned on with  
the main power switch.  
Lights up at the time of transmission or reception of  
FAX and when any document is saved in the Bulletin  
Board User Box, Polling TX User Box, Memory RX  
User Box or Re-TX User Box.  
15  
16  
[Proof Copy] key  
Keypad  
Not used for Fax mode.  
Use to type in the number. Use to type in the telephone  
numbers and various set values.  
17  
18  
[C] (clear) key  
Press to erase a value entered using the keypad.  
[Mode Check] key  
Press to display screens showing the specified set-  
tings.  
19  
[Utility/Counter] key  
Press to display the Meter Count screen and the Utility  
screen.  
20  
21  
22  
23  
[Mode Memory] key  
Contrast dial  
Not used for Fax mode.  
Use to adjust the contrast of the touch panel.  
Press to enter Enlarge Display mode.  
[Enlarge Display] key  
[Accessibility] key  
Press to display the screen for specifying user acces-  
sibility functions.  
24  
[Help] key  
Press to display the Help Main Menu screen, where  
descriptions of the various functions and details of op-  
erations can be displayed. For details, refer to User’s  
Guide (Copy Operations).  
2-8  
Network Fax  
                       
Before Use  
2
Reminder  
Do not apply extreme pressure to the touch panel, otherwise it may be  
scratched or damaged.  
Never push down on the touch panel with force, and never use a hard or  
pointed object to make a selection in the touch panel.  
When the screen instructing you to call your service representative  
appears and copying is no longer possible, a malfunction may have  
occurred. Note the malfunction code, immediately unplug the machine,  
and then contact the service representative to inform them of the  
malfunction code.  
Network Fax  
2-9  
Before Use  
2
2.7  
FAX Screen  
The FAX screen is displayed when the FAX key is pressed on the control  
panel. The FAX screen contains [Program], [Group], [Address Book] or  
[Direct Input].  
1
2
3
4
5
6
7
8
15  
9
10  
11  
12  
13  
14  
No.  
Name  
Description  
1
Job List  
The list of the jobs in the queue for execution, the job  
history, and the error jobs is displayed.  
2
3
4
5
Program  
Displays Program select screen.  
Displays Group select screen.  
Group  
Address Book  
Direct Input  
Displays Address Book select screen.  
A screen is displayed in which dialing is made by using  
a special symbol such as a tone and a pause.  
When using the Internet fax, press [Internet Fax TX].  
When using the IP Address Fax, press [IP Address Fax  
TX].  
6
7
8
No. of Dest.  
Memory  
The number of destinations to which transmission has  
been set is displayed.  
The remaining amount of memory to be used while in  
operation is displayed.  
Off-Hook  
Press when you want to TX/RX a fax manually. When  
you press this key, a signal noise sounds.  
Not used for Network Fax mode.  
9
Name  
Dest./Color  
Name  
Dest.:  
The display can be switched between the Name and  
the telephone number of the destination that is being  
displayed.  
Color:  
When using the IP address fax, a selection is made to  
decide if it is sent in color.  
10  
11  
Page Indicator  
Page List  
The page of the list of Program Destination is dis-  
played.  
The page of the list of Program Destination can be  
specified.  
2-10  
Network Fax  
                       
Before Use  
2
No.  
Name  
Description  
12  
Scan Setting  
The menu is displayed in which a method to read an  
original, such as Original Image Type, Resolution or  
Application, is set.  
13  
14  
15  
Comm. Setting  
Destination Indicator  
Sub Area  
Not used for Network Fax mode.  
The destination set is displayed.  
The description according to the operations being set  
on the right side is displayed. For the operation of the  
fax, the explanation of each function and the Broad-  
cast Destinations are displayed.  
Network Fax  
2-11  
       
Before Use  
2
2.8  
First-Use Settings  
2.8.1 Must-Set Items (Internet Fax)  
!
Detail  
When using the Internet fax function, this requires the service engineer to  
make the setting. For details, contact your service representative.  
For details, see "Utility Mode" on page 10-2.  
After installation, you must set the following items to use the internet fax  
functions. You will not be able to execute the FAX communication if these  
items are not set properly.  
-
Administrator/Machine Setting  
Input Machine Address  
–
E-Mail  
-
–
–
Network Setting  
TCP/IP Setting  
Network Fax Function Settings > Internet Fax (ON/OFF*)  
The Network Fax Setting is displayed on the 2/2 screen of the Network  
Setting.  
–
E-Mail Setting  
E-Mail TX (SMTP)  
E-Mail RX (POP)  
-
Fax Setting  
–
Header Information  
The Header Information is normally shared with the G3 fax.  
Network Fax Setting  
Internet Fax RX Ability  
I-Fax Advanced Settings  
Report Settings  
–
–
Network Fax RX Error Report (ON*/OFF)  
MDN Message (Do not Print/Print*)  
DSN Message (Do not Print*/Print)  
Receipt Mail Text (Do not Print/Print*)  
* indicates factory default setting.  
2-12  
Network Fax  
   
Before Use  
2
2.8.2 Must-Set Items (IP Address Fax)  
!
Detail  
When using the IP Address Fax function, this requires the service  
engineer to make the setting. For details, contact your service  
representative.  
For details, see "Utility Mode" on page 10-2.  
After installation, you must set the following items to use the IP address fax  
functions. You will not be able to execute the FAX communication if these  
items are not set properly.  
-
Administrator/Machine Setting  
Administrator Registration  
–
E-Mail Address  
-
–
–
Network Setting  
TCP/IP Setting  
Network Setting>Network Fax Setting>Network Fax Function Settings >  
IP Address Fax (ON/OFF*)  
–
Network Fax Setting  
SMTP TX Setting (Port No., Connection Timeout)  
SMTP RX Setting (SMTP RX (ON*/OFF), Port No., Connection Timeout)  
Fax Setting  
-
–
Network Fax Setting  
Black Compression Level (MH*/MR/MMR)  
Report Settings  
Network Fax RX Error Report (ON*/OFF)  
Header Information  
–
–
The Header Information is normally shared with the G3 fax.  
* indicates factory default setting.  
Network Fax  
2-13  
 
Before Use  
2
2.9  
User Authentication and Account Track  
When using this machine, the machine may be set so that the User name,  
the Department name and the Password are to be entered. Entering the  
necessary information in the screen displayed shows the normal screen. For  
particulars of the department name and the user name, contact your  
administrator.  
2.9.1 When the User Authentication has been set  
!
Detail  
For details of the User Authentication and the Account Track, see “User’s  
Guide” (Copy Operations).  
2.9.2 When the Account Track has been set  
2-14  
Network Fax  
         
3 Transmission  
Transmission  
3
3
Transmission  
3.1  
Simple FAX Transmission (Internet Fax)  
Simple FAX Transmission  
The following is an explanation of procedures for E-mail transmission with  
the Internet Fax function.  
Although the explanation here covers the procedure for sending a one-sided  
document using the basic procedure, various functions are available for each  
step of the procedure to make sending facsimiles even more convenient.  
Refer "Transmission Applications" on page 7-2 to for further details.  
1
2
Press [Fax] on the control panel to open the FAX screen.  
Press [Direct Input] and then press [Internet Fax TX].  
–
The following method can be used for the specification of the other  
party.  
–
–
–
Program  
Group  
Address Book  
3
Enter the E-Mail address of the destination.  
3-2  
Network Fax  
     
Transmission  
3
4
On the screen displayed by pressing [Receiver RX Ability], select  
Compression Type, Paper Size and Resolution according to the  
reception ability of the other party, and then press [OK].  
–
–
–
–
The initial value is set as shown below:  
Compression Type  
Paper Size  
MH  
A4  
Resolution  
Fine/Std.  
5
6
Press [OK] to display Direct Input screen.  
–
The destination that has been specified is displayed in the  
Broadcast Destinations.  
Press [Scan Setting] to set the function and then press [OK].  
Network Fax  
3-3  
Transmission  
3
–
–
–
–
–
The initial value is set as shown below:  
Original Image Type  
Density  
Text  
Standard  
Single sided  
Fine  
Simplex/Duplex  
Resolution  
–
–
For details, see "Setting Transmission Conditions" on page 3-16.  
For details, see "Transmission Applications" on page 7-2.  
7
Press [Application] to set the items on the FAX Application screen as  
required and press [OK] twice.  
–
For details, see "Transmission Applications" on page 7-2.  
3-4  
Network Fax  
Transmission  
3
8
Place the original on the machine.  
–
For details, see "Placing the  
Original on the Machine" on  
page 3-9.  
9
Press [Start].  
–
–
The machine begins to scan the original and transmission starts.  
When the Destination Check Display function is set to ON, the  
Check Destination screen appears. Then, check the destination to  
see if it is correct and press [TX]. Refer to p. 7-36 for details.  
To interrupt transmission, press [STOP].  
–
–
–
When it can not transmit, see page 5-2.  
If the transmission fails, TX Report is automatically output (if the TX  
Report is programmed to print). For details of Report Settings, see  
"Report Settings" on page 10-60.  
Note  
When the SMTP server capacity has been set for the network E-Mail TX  
(SMTP) and the set size is exceeded, an error results and the mail cannot  
be transmitted. Refer to p. 10-33 for details.  
Network Fax  
3-5  
Transmission  
3
3.2  
Simple FAX Transmission (IP Address Fax)  
Simple FAX Transmission  
1
2
Press [Fax] on the control panel to open the FAX screen.  
When sending a message in the color mode, select [Color].  
3
Specify the IP address of the other party or the Host Name.  
–
The following method can be used for the specification of the other  
party.  
–
–
–
–
–
Program  
Group  
Address Book  
Direct Input  
With [IP Address Fax TX] pressed, set the IP address of the other  
party or the Host Name.  
3-6  
Network Fax  
 
Transmission  
3
4
Press [Scan Setting] to set the function and then press [OK].  
–
The Scan Setting in the FAX screen is set as follows at the time of  
purchase.  
–
–
–
–
Original Image Type  
Density  
Simplex/Duplex  
Resolution  
Text  
Standard  
Single sided  
Fine  
–
–
For details, see "Setting Transmission Conditions" on page 3-16.  
For details, see "Transmission Applications" on page 7-2.  
5
Press [Application] to set the items on the FAX Application screen as  
required and press [OK] twice.  
–
For details, see "Transmission Applications" on page 7-2.  
Network Fax  
3-7  
Transmission  
3
6
Place the original on the machine.  
–
For details, see "Placing the  
Original on the Machine" on  
page 3-9.  
7
Press [Start].  
–
–
The machine begins to scan the original and transmission starts.  
When the Destination Check Display function is set to ON, the  
Check Destination screen appears. Then select the destination and  
press [TX].  
–
–
–
To interrupt transmission, press [STOP].  
When it can not transmit, see page 5-2.  
If the transmission fails, TX Report is automatically output (if the TX  
Report is programmed to print). For details of Report Settings, see  
"Report Settings" on page 10-60.  
3-8  
Network Fax  
Transmission  
3
3.3  
Placing the Original on the Machine  
The ADF and platen glass can be used to scan originals with this machine.  
When an original is placed in the ADF, the original is automatically fed  
through the ADF and scanned.  
3.3.1 Using the ADF  
When using the ADF, multiple originals can be scanned automatically. In  
addition, two-sided originals can be sent.  
Using the ADF  
1
2
3
Close the ADF.  
Align the originals starting with the first page.  
Place the originals in the ADF with the side to be scanned facing up.  
–
To make a proper print of the Header Information (Sender  
Name/Sender Fax No.), insert the trailing edge of the original into  
the ADF.  
4
Adjust paper guides.  
–
In Mixed Original mode,  
extend thepaper guides  
to fit the largest paper  
size, and place the  
remaining originals  
aligned in the top left  
corner.  
Network Fax  
3-9  
       
Transmission  
3
3.3.2 Placing Originals on the Platen Glass  
Use the platen glass for originals that cannot be placed in the ADF (such as  
a book or thick/thin originals).  
Placing Originals on the Platen Glass  
1
2
Open the ADF.  
Place the original FACE DOWN in the  
left rear corner, aligning the edge with  
the left measuring guide.  
3
Gently close the ADF.  
3.3.3 Sending Multiple Originals from the Platen Glass  
Originals that cannot be sent with the ADF can be sent by using the platen  
glass.  
Sending Multiple Originals from the Platen Glass  
1
If the FAX screen is not displayed, press [Fax] on the control panel to  
open the FAX screen.  
2
3
Specify a destination.  
Set the desired functions as necessary.  
3-10  
Network Fax  
     
Transmission  
3
4
Place the original on the platen glass.  
Press [Scan Setting] - [Separate Scan]  
- [OK] and then press [Start].  
5
Place the next original on the platen glass and press [Start].  
–
Repeat this procedure until all originals to be sent have been  
scanned.  
The scanned originals are stored in memory.  
6
7
Press [Finish].  
The Document reading mode is canceled.  
Press [Start].  
Reset  
Box  
Fax  
Scan  
Copy  
Transmission begins.  
Access  
ABC  
DEF  
MNO  
WXYZ  
Interrupt  
Power  
GHI  
JKL  
Proof Copy  
Mode Memory  
PQRS  
TUV  
Stop  
Utility/  
Counter  
Start  
Mode Check  
DPower  
Network Fax  
3-11  
Transmission  
3
3.3.4 Transmitting Originals by Using both the ADF and the Plat-  
en Glass  
You can scan originals by using both the ADF and the platen glass and you  
can also scan the large amounts of originals by placing them on the ADF in  
several times.  
Transmitting Originals by Using both the ADF and the Platen Glass  
1
If the FAX screen is not displayed, press [Fax] on the control panel to  
open the FAX screen.  
2
3
4
Specify a destination.  
Set the desired functions as necessary.  
Place the original on the platen  
glass. Press [Scan Setting] -  
[Separate Scan] - [OK] and then  
press [Start].  
–
Document placed on the ADF  
will take precedence over those  
on the platen glass.  
5
6
Place the next original on the ADF or the platen glass and press [Start].  
–
Repeat this procedure until all originals to be sent have been  
scanned.  
The scanned originals are stored in memory.  
Press [Finish].  
The Document reading mode is canceled.  
3-12  
Network Fax  
     
Transmission  
3
7
Press [Start].  
Reset  
Box  
Fax  
Scan  
Copy  
Transmission begins.  
Access  
ABC  
DEF  
MNO  
WXYZ  
Interrupt  
Power  
GHI  
JKL  
Proof Copy  
Mode Memory  
PQRS  
TUV  
Stop  
Utility/  
Counter  
Start  
Mode Check  
DPower  
Network Fax  
3-13  
Transmission  
3
3.4  
Set the transmission mode (IP Address Fax)  
Set the color transmission mode/monochrome transmission mode.  
When using the color transmission mode, set the mode by following the  
steps given below.  
0 A fax in color can be sent or received only when using the IP Address Fax.  
0 For the Internet Fax, a fax in color cannot be sent or received.  
1
2
Press [Fax] on the control panel to open the FAX screen.  
Press [Color].  
3
Press [Scan Setting].  
3-14  
Network Fax  
   
Transmission  
3
4
Press [Color].  
5
Select transmission mode.  
–
Auto:  
The color of an original is automatically judged and  
a scanning is made according to the original.  
A scanning is made in full color.  
Gray Scale: A selection is made when there is a lot of half-tone  
as with a black-and-white picture.  
–
–
Full Color:  
6
7
8
Press [OK].  
Scann Setting screen will be restored.  
Press [OK].  
–
Fax Basic screen will be restored.  
Set the desired function as necessary.  
Network Fax  
3-15  
Transmission  
3
3.5  
Setting Transmission Conditions  
Original Image Type, Density, Simplex/Duplex and Resolution are displayed  
when [Scan Setting] is pressed on the FAX screen. These can be used to set  
transmission conditions according to the type of original to be sent.  
!
Detail  
The condition for transmission cannot be set in units of page.  
Setting Transmission Conditions  
1
2
Press [Scan Setting] on the FAX screen.  
Press the key desired to be set.  
–
–
–
In the case of the monochrome mode  
In the case of the color mode  
Display on the screen varies depending on the country.  
!
Detail  
For more information about File Type or Color, see page 3-14.  
The use of the color mode is available only for the IP Address Fax.  
3-16  
Network Fax  
   
Transmission  
3
3.5.1 Original Image Type  
Set Quality according to the contents of the original. There are 4 types of  
Quality settings. Text is default at the time of purchase.  
Text  
Press this when scanning originals containing text only.  
If this mode is selected and an original of pictures is scanned,  
neutral tints of the pictures turn black without being reproduced.  
Text/Photo  
Press this when scanning originals containing both text and pho-  
tographs (half-tone).  
Select this mode in either case when both characters and pic-  
tures are contained in one page, and when both pages of charac-  
ters and those of pictures are contained in one document.  
Photo  
Press this when scanning originals containing photographs (Half-  
tone) only.  
Dot Matrix  
Press this when scanning originals containing text which are thin-  
ly written in pencil as a whole.  
Network Fax  
3-17  
 
Transmission  
3
3.5.2 Density  
Set Density according to the lightness or darkness of the original. Density  
can be set in 9 steps. [Std.] is set at the time of purchase.  
Light  
Std.  
Press to scan originals so that they are lighter than the density de-  
tected with Standard.  
Press to scan originals at a density that is between Darker and  
Lighter. Used when returning to the default setting.  
Dark  
Press to scan originals so that they are darker than the density  
detected with Standard.  
!
Detail  
In the color mode, [Density] is not displayed.  
3.5.3 Simplex/Duplex  
This is used to set the manner in which originals are scanned according to  
the type of original. There are 3 types. Single sided is set at the time of  
purchase.  
Single sided  
Press this when scanning one-sided originals.  
Double sided  
Cover + 2-Sided  
Press this when scanning two-sided originals.  
Press this button when scanning cover and two-sided originals.  
3-18  
Network Fax  
   
Transmission  
3
3.5.4 Resolution  
This is used to set the fineness at which originals are to be scanned. The  
following 4 settings are available for Resolution. Fine is set at the time of  
purchase.  
Std.  
Press this when the sending time is cut short.  
Press this when scanning normal originals.  
Fine  
Super Fine  
Press this when scanning originals containing small graphics or  
text.  
Ultra Fine  
Press this when scanning originals containing especially fine  
graphics or text.  
!
Detail  
As originals are scanned with increasing fineness, the amount of data  
that is sent also increases, and more time is required for transmission.  
When Ultra Fine or Super Fine has been selected and the receiving  
machine is not equipped with the resolution, originals are sent at a  
resolution corresponding to the reception capability of the receiving  
machine.  
Network Fax  
3-19  
 
Transmission  
3
3.5.5 Confirming Settings and Communication Results  
The settings and communication results of the FAX screen and FAX  
Application screen can be confirmed by using [Mode Check] on the control  
panel.  
Confirming Settings and Communication Results  
1
2
3
Press [Fax] on the control panel.  
Press [Mode Check] on the control panel.  
Press a key of setting you want to confirm.  
4
Confirm the settings.  
–
–
The four kinds of the setting as follows can be confirmed.  
Destination  
Confirming the destination.  
–
Pressing [Dest.] in the screen shown by pressing [Details] allows  
you to change the destination.  
3-20  
Network Fax  
 
Transmission  
3
–
Scan Setting  
Confirming the Scan Setting. Press each setting key in the screen,  
and the Scan Setting screen corresponding to each appears, and  
the setting can be change.  
–
–
–
For details of the Scan Setting screen, see "Opening the Scan  
Setting Screen" on page 7-2.  
Pressing [Fwd. ] to display the next screen, pressing [ Back] to  
display the previous screen.  
E-Mail Setting  
In the case of the Internet Fax, the [Subject] and the [Text] can be  
changed. In the case of the IP Address Fax, [E-mail Setting] is not  
used.  
–
For the From (mail address of the sender) in the Internet fax, an E-  
mail address of the copier is used. This cannot be changed.  
For details of E-mail address of the copier, see page 10-29.  
For details of the Default of the Subject and Text, see page 9-20,  
page 9-26.  
–
–
5
Press [Close] twice after completion of confirmation.  
The FAX screen will be restored.  
!
Detail  
When the Scan Setting or Communication Setting is changed, It moves  
to the Scan Setting screen or Communication Setting screen. It does not  
return to the Mode Check screen.  
Network Fax  
3-21  
   
Transmission  
3
3.5.6 Registering the Address Book from the Mode Check  
screen  
A destination that is shown on the Mode Check screen can be registered in  
[Address Book].  
Registering from the Mode Check screen  
1
2
3
Press [Fax] on the control panel.  
Press [Mode Check] on the control panel.  
Press [Destination].  
4
5
Select destination that you want to register in [Address Book], and then  
press [Details].  
Press [Save in Address Book].  
In case of Internet Fax  
In case of IP Address Fax  
–
–
When the destination has been already registered, [Save in Address  
Book] is not displayed.  
Addresses that can be changed are limited only to those specified  
in the Direct Input.  
3-22  
Network Fax  
     
Transmission  
3
6
Press [Search Name] to set the Character to Search, and then press  
[OK].  
In case of Internet Fax  
In case of IP Address Fax  
7
8
Press [Name] to enter the registration name, and then press [OK].  
When there is no trouble found with the entries, press [Yes].  
–
When canceling the registration, press [No].  
9
Press [Close] three times to return to the FAX screen.  
A selected destination is registered in [Address Book].  
Network Fax  
3-23  
Transmission  
3
3.6  
Method for Specifying Addresses  
Mail address can be specified either by selecting one from registered  
addresses or entering a mail address manually. You can also specify multiple  
mail addresses for multi-station transmission.  
3.6.1 Specifying only One Mail Address (Internet Fax)  
The following methods can be used when specifying 1 destination.  
-
-
-
Direct Input  
Program  
Address Book  
Direct Input  
1
2
Press [Fax] on the control panel to open the FAX screen.  
Press [Direct Input] and then press [Internet Fax TX].  
3
Enter the E-Mail address of the destination and then press [OK].  
–
The destination that has been specified is displayed in the  
Broadcast Destinations.  
3-24  
Network Fax  
       
Transmission  
3
4
Place the original on the machine.  
–
For details, see "Placing the  
Original on the Machine" on  
page 3-9.  
5
Press [Start].  
Reset  
Box  
Fax  
Scan  
Copy  
Transmission begins.  
Access  
ABC  
DEF  
MNO  
WXYZ  
Interrupt  
Power  
GHI  
JKL  
Proof Copy  
Mode Memory  
PQRS  
TUV  
Stop  
Utility/  
Counter  
Start  
Mode Check  
DPower  
Network Fax  
3-25  
Transmission  
3
Program  
When a destination has been registered for program, it can be selected by  
pressing Program.  
1
2
Press [Program] in the FAX screen.  
Select the programmed destination you want to use.  
–
–
The setting for the registered function is activated.  
Press  
or  
when desiring to display the next or previous  
screen.  
The destination that has been specified is displayed in the Broadcast  
Destinations.  
3
Press [Start].  
Transmission begins.  
3-26  
Network Fax  
 
Transmission  
Address Book  
3
A destination can be selected by searching among the names in the  
destination list registered for Address Book.  
1
Press [Address Book] on the FAX screen.  
2
Press the search character to search.  
–
–
–
Searching in [Detail Search]  
Press [Detail Search].  
Press [Name], [FAX Number] or [E-Mail] and enter an item you want  
to make a search for.  
–
Press [OK].  
The results of the search will be displayed.  
–
Each time the [Name  
Dest.] is pressed, the display switches  
between the fax number and the registration name.  
Tow or more Destination can be specified.  
A search is made when the characters at the beginning coincide  
each other.  
–
–
Network Fax  
3-27  
   
Transmission  
3
3
Press the key of the destination name to which you want to send the  
Internet Fax.  
–
An alphabet shown before the key represents the following  
description.  
A
B
E
I
Dial  
Box  
E-Mail  
Internet Fax  
IP Address Fax  
P
The destination that has been specified is displayed in the Broadcast  
Destinations.  
4
Press [Start].  
Transmission begins.  
3-28  
Network Fax  
Transmission  
3
3.6.2 Specifying only destination (IP Address Fax)  
The following methods can be used when specifying 1 destination.  
-
-
-
Program  
Address Book  
Direct Input  
Program  
When a destination has been registered for program, it can be selected by  
pressing Program.  
1
2
Press [Program] in the FAX screen.  
When sending a message in the color mode, select [Color].  
–
When [Color] is selected, addresses (Address Book, Group,  
Program) displayed are limited only to those in which the model  
type of the other party is set to [Color].  
3
Select the programmed destination you want to use.  
–
Press  
or  
when desiring to display the next or previous  
screen.  
The destination that has been specified is displayed in the Broadcast  
Destinations.  
4
Press [Start].  
Transmission begins.  
Network Fax  
3-29  
   
Transmission  
3
Address Book  
A destination can be selected by searching among the names in the  
destination list registered for Address Book.  
1
2
Press [Address Book] on the FAX screen.  
When sending a message in the color mode, select [Color].  
3
Press the search character to search.  
–
–
–
Searching in [Detail Search]  
Press [Detail Search].  
Press [Name], [FAX Number] or [E-Mail] and enter an item you want  
to make a search for.  
–
Press [OK].  
The results of the search will be displayed.  
–
–
Tow or more Destination can be specified.  
A search is made when the characters at the beginning coincide  
each other.  
3-30  
Network Fax  
   
Transmission  
3
4
Press the key of the destination name to which you want to send the  
Internet Fax.  
–
An alphabet shown before the key represents the following  
description.  
A
B
E
I
Dial  
Box  
E-Mail  
Internet Fax  
IP Address Fax  
P
The destination that has been specified is displayed in the Broadcast  
Destinations.  
5
Press [Start].  
Transmission begins.  
Network Fax  
3-31  
Transmission  
3
Direct Input  
The address of the IP address fax can be directly input.  
0 To use the IP address fax function, [IP Address Fax] is required to be set  
to ON in [Network Fax Function Settings] of the Utility Mode. For details,  
see p. 10-38.  
0 When [Manual Destination Input] in [Security Setting] of the Utility Mode  
is set to [Restrict], [Direct Input] is not displayed. For details of the setting  
of [Manual Destination Input], contact your administrator.  
1
2
3
Press [Direct Input] in the FAX screen.  
When sending a message in the color mode, select [Color].  
When using IP Address Transmission, press [IP Address Fax TX] and  
then set the IP address of the other party or the Host Name.  
–
Abbr. Dial  
Enter the Abbreviated dialing number (up to 2,000 from 0001 to  
2000) through the keypad and specify the destination registered in  
the Address Book.  
On the screen, A abbr. number: Destination name is displayed as  
seen in the example “A0001: FAX1”.  
–
Group  
Enter the Group number (up to 100 from 00, 01 to 99) through the  
keypad and specify the destination registered in the Group.  
3-32  
Network Fax  
   
Transmission  
3
On the screen, G group number: Destination name is displayed as  
seen in the example “G01: FAX1”.  
–
–
For more information about registering the Address Book, see  
p. 9-3.  
For more information about registering the Group, see p. 9-8.  
4
Place the original on the machine.  
–
For details, see "Placing the  
Original on the Machine" on  
page 3-9.  
5
Press [Start].  
Reset  
Box  
Fax  
Scan  
Copy  
Transmission begins.  
Access  
ABC  
DEF  
MNO  
WXYZ  
Interrupt  
Power  
GHI  
JKL  
Proof Copy  
Mode Memory  
PQRS  
TUV  
Stop  
Utility/  
Counter  
Start  
Mode Check  
DPower  
Network Fax  
3-33  
Transmission  
3
3.6.3 Selecting Multiple Destinations  
Internet Faxes can be sent to multiple destinations in a single operation. This  
function is referred to as sequential multiple station transmission.  
!
Detail  
In the case of the IP Address Fax, when addresses in which the model  
type of the other party is set to [Color] are mixed with those in which the  
model type of the other party is set to [Black], a fax is sent in  
monochrome.  
While in the broadcast transmission of the Internet fax, the transmission  
of the MDN/DSN Requests is not made.  
Broadcast transmission of the 505 faxes in total of 500 in the abbreviated form and 5 in the  
Internet faxes only  
Direct Input form. They are transmitted with the Compression  
Type, the Paper Size, and the Resolution fixed at the lowest  
ability (MH/A4/Fine or Standard).  
Broadcast transmission mixed 605 faxes in total of 500 in the Address Book and 105 in the  
of the Internet faxes and the  
G3 faxes  
Direct Input (5 Internet fax addresses and 100 G3 fax ad-  
dresses). For Internet addresses, they are transmitted with  
the Compression Type, the Paper Size, and the Resolution  
fixed at the lowest ability (MH/A4/Fine or Standard).  
Broadcast transmission of the 505 faxes in total of 500 in the abbreviated form and 5 in the  
IP Address Fax only  
Direct Input form.  
However, the mixing of color and monochrome is not al-  
lowed.  
Broadcast transmission mixed 605 faxes in total of 500 in the Address Book and 105 in the  
of the IP Address Fax and the Direct Input (5 IP Address Fax and 100 G3 fax addresses).  
G3 faxes  
However, restricted only to monochrome.  
Broadcast transmission mixed 605 faxes in total of 500 in the Address Book and 105 in the  
of the Internet faxes, IP Ad-  
dress Fax and the G3 faxes  
Direct Input (5 Internet Fax/IP Address Fax addresses and  
100 G3 fax addresses). However, restricted only to mono-  
chrome.  
The following methods can be used to select multiple destinations.  
-
-
-
-
Keypad  
Group  
Address Book  
Direct Input  
They can also be used in combination.  
3-34  
Network Fax  
 
Transmission  
Selecting Multiple Destination  
Specify as many destinations as necessary to which you want to send  
3
1
a message. (See "Specifying only One Mail Address (Internet Fax)" on  
page 3-24.)  
–
In case of IP Address Fax, when sending a message in the color  
mode, select [Color].  
–
When [Color] is selected, addresses (Address Book, Group,  
Program) displayed are limited only to those in which the model  
type of the other party is set to [Color].  
–
–
–
–
In case of Group  
Press [Group] in the FAX screen.  
Press the group number key.  
Press the key for the destination in the group.  
To select all numbers within the Group, press the [Select All].  
The specification can also be made by entering the Group No. (01  
to 99, 00) with [Group] pressed in [Direct Input].  
When specified by the method above, a fax is sent to all the  
addresses registered in the group.  
–
–
2
Press [Start].  
Network Fax  
3-35  
 
Transmission  
3
3.6.4 To Confirm/Delete a Destination  
To Confirm/Delete a Destination  
You can confirm or delete selected destinations.  
1
2
Press [Fax] on the control panel and press [Mode Check].  
Press [Destination].  
In the case of the monochrome mode  
In the case of the color mode  
–
–
For the IP Address Fax, [Comm. Setting] and [E-mail Setting] are  
not used.  
In the color mode, [Communication. Setting] and [E-mail Setting]  
are not displayed.  
3
4
Confirm destinations.  
To delete a destination, select the destinations to be deleted in the list  
and then press [Del.].  
–
–
Pressing [Details] displays the detail information screen.  
Pressing or displays the previous or next screen.  
The message screen appears.  
5
Press [Yes].  
3-36  
Network Fax  
 
Transmission  
3
6
Press [Close] twice.  
The FAX screen will be restored.  
Network Fax  
3-37  
Transmission  
3
3.7  
Scanning  
3.7.1 When Original Size Cannot be Detected  
When Original Size Cannot be Detected  
If the size of the original cannot be detected, the following screen is  
displayed. Set the original size when this screen is displayed.  
1
Press the original size key.  
2
Press [OK].  
3.7.2 When Memory Capacity is Exceeded  
While in the memory transmission, when there are a lot of originals, or when  
there are a lot of information due to the image quality being fine and close, a  
memory-over may result.  
!
Detail  
For details, see "Error Message Displayed" on page 5-5.  
3.7.3 Automatic rotation of original document  
Original document of A4(v) or 8 1/2 x 11(v) is automatically rotated at the  
time of transmission and sent as A4(w) or 8 1/2 x 11(w).  
!
Detail  
If this automatic rotation is not desired, contact your service  
representative.  
3-38  
Network Fax  
       
Transmission  
3
3.8  
When Unable to Send (IP Address Fax)  
If a facsimile cannot be sent due to a busy signal from the other party  
machine or for some other reason, the redial function can be used for the  
transmission.  
The redial function of this machine includes the auto redial function and  
manual redial function.  
!
Detail  
Address cannot be changed by the auto redial function nor the manual  
redial function.  
Refer to page 5-2 if transmission cannot be still effected by redialing due  
to a line trouble or for any other reason.  
There is no re-transmission function of the E-mail provided for the  
Internet fax. When the E-mail cannot be sent, see page 5-2.  
Redialing  
Redialing refers to dialing the number of the same destination again.  
If a facsimile cannot be sent due to a busy signal from the other party  
machine or for some other reason, the machine redials the number after a  
predetermined amount of time has elapsed. During that interval before the  
number is redialed, the transmission document is treated as a reserved  
document waiting to be sent.  
Auto Redial function  
If a facsimile cannot be sent due to a busy signal from the other party  
machine or for some other reason, the address is automatically redialed  
according to the [Number of Redials] which has been set to the Telephone  
Line Settings.  
!
Detail  
The redialing function is set at factory to redial one time after a three-  
minute interval. The number of redials and the redialing interval can be  
changed in the Utility Mode. For details, see "Telephone Line Settings"  
on page 10-50.  
Network Fax  
3-39  
   
Transmission  
3
Redial Check screen  
When you are unable to send a FAX due to a line trouble or the like, a screen  
to check the redial is displayed.  
1
2
Press [OK].  
–
–
Redialing starts after the set time has elapsed.  
In case that no transmission can still be made even when redialed,  
a screen is displayed in which you can check that the job was not  
successfully completed.  
Press [OK].  
To delete a job of failed transmission, press the [Job List] and delete  
that job.  
Manual Redial function  
Redial a document waiting for redialing manually.  
1
2
3
Press [Job List].  
Press [Fax TX].  
Select a document in the status of Redial Waiting and press [Redial].  
4
Redial screen appears. Press [OK] and transmit the selected document  
in the Redial mode.  
3-40  
Network Fax  
Transmission  
3
3.9  
Canceling Transmission  
With the network fax, transmission instructions and images stored in  
memory are referred to as reserved jobs. Jobs reserved for communication  
and jobs currently being processed are simultaneously displayed on the Job  
List screen.  
3.9.1 Canceling Communication in Progress  
When communication is in progress, transmission can be canceled with the  
procedure described below.  
Canceling Communication in Progress  
1
2
3
Press [Job List] on the FAX screen.  
Press [Fax TX].  
Check to see if the Active Jobs in the [Current Jobs] have been  
selected.  
4
5
Select the job you want to delete, and press [Delete].  
Press [Yes].  
Transmission is canceled.  
6
Press [Exit].  
The FAX screen will be restored.  
Network Fax  
3-41  
   
Transmission  
3
3.10 Confirm the Job List  
Confirming Reserved Documents  
The condition of reservations for transmission accumulated in the memory  
can also be checked by the job list displayed on the screen.  
1
2
3
4
Press [Job List] on the FAX screen.  
Press [Fax TX].  
Press [Current Jobs].  
Press [Active Jobs].  
–
–
Pressing  
or  
displays the previous or next screen.  
If you select the job and press [Check Job] or [Detail], details  
information can be confirmed.  
5
Confirm the job, press [Exit].  
FAX screen will be restored.  
3-42  
Network Fax  
   
Transmission  
3
3.11 Confirming Communication Results  
Confirming Communication Results  
Pressing [Job List] in the fax screen allows you to check the results of  
transmission.  
1
2
Press [Job List] on the control panel.  
Press [Print], [Fax TX] or [RX/User Box].  
3
4
Press [Job History].  
Confirm the communication results.  
–
The mark "----" indicated on the transmit result screen in the  
Internet Fax mode denotes that the message was transmitted to  
Network Fax  
3-43  
 
Transmission  
your server. "OK" indicates that the MDN result response was  
3
received.  
Fax TX  
Type:  
–
–
–
The type of the Fax, E-Mail and Box is displayed.  
The fax number, the E-Mail address and the box  
name of the destination are displayed.  
The date and hour when the transmission is spec-  
ified are displayed.  
The number of documents that have been trans-  
mitted is displayed.  
“Job Complete,” “Deleted by User,” “Deleted Due  
To Error,” “Released” (Staple or Punch) or “Job  
canceled” is displayed.  
Dest:  
–
–
–
Time Stored:  
# of Pgs.:  
Result:  
–
–
RX/User Box  
User Name:  
[User Name] is displayed while in the user  
authorization and [Account Name] is displayed  
while in the account track. In the cases of other  
than the above, the Type of the COPY, PRINT and  
FAX-RX etc. is displayed.  
–
–
–
–
Document Name:The name of the document that has been re-  
ceived or saved is displayed.  
Time Stored:  
# of Pgs.:  
Result:  
The date and hour when the document has been  
received are displayed.  
The number of documents that have been re-  
ceived is displayed.  
"Job Complete," "Deleted by User," "Deleted Due  
To Error," "Released" (Staple or Punch,) "Page  
Separation Print," "Registration completed,"  
"Registration failed" or "Job canceled" is  
displayed.  
–
–
Pressing the [Comm. Setting] allows you to check the results of  
communication in the form of the Fax TX report or the Fax RX  
report. At this time, the Activity Report, TX Report, and RX Report  
can be printed out.  
Pressing [Details] displays the detail information screen.  
3-44  
Network Fax  
 
Transmission  
3
5
Press [Exit] twice after completion of confirmation.  
Screen before Job List will be restored.  
Network Fax  
3-45  
Transmission  
3
3.12 Sender Information  
Originals that have been sent are recorded in the following manner by the  
receiving machine.  
Note  
The use of [Outside Body Text] is unavailable for the Internet Fax/IP  
Address Fax. Even if set to [Outside Body Text], the sender information  
is added to the [Inside Body Text].  
3.12.1 Set to Inside Body Text  
From: MFP01  
987654321  
2005/05/25 13:22  
#012 p.001/001  
!
Detail  
The FAX ID and sender name set with FAX ID No/name entry on the Utility  
Mode. Fax Basic Screen Default Setting menu is displayed in the FROM  
space of sender information.  
3.12.2 Set to Outside Body Text  
From: MFP01  
987654321  
2005/05/25 13:22 #012 p.001/001  
!
Detail  
See "Header/Footer Position" on page 10-47 for information about set-  
ting.  
3-46  
Network Fax  
     
Transmission  
3
3.12.3 Set to OFF  
!
Detail  
OFF cannot be selected depending on the country.  
See "Header/Footer Position" on page 10-47 for information about  
setting.  
Network Fax  
3-47  
 
4 Reception  
Reception  
4
4
Reception  
4.1  
Reception (Internet Fax)  
Operation of network fax reception is explained.  
Receiving Documents via Internet Fax  
E-mail can be received either automatically or manually. When this machine  
receives E-mail, the mail message and attached file are automatically  
printed.  
When the Memory RX is turned on in the Utility Mode, messages are saved  
in the Memory RX User Box. The messages thus saved can be printed as  
required. For details, refer to p. 8-2.  
!
Detail  
An attached file up to 2000 pages and a message of 20 KBytes at the  
maximum can be received.  
Automatic Reception  
E-mails are automatically received at a fixed interval from the POP server.  
!
Detail  
Mail reception interval can be changed in the range of 1 to 60 minutes.  
Refer to p. 10-35 for the setting method.  
This interval has been set to 15 minutes when you purchase the machine.  
4-2  
Network Fax  
     
Reception  
4
Manual Reception  
E-mail can be manually received from the POP server.  
1
2
Press [FAX] on the control panel of copier and then press [Direct Input].  
Press [E-mail RX].  
Network Fax  
4-3  
Reception  
4
4.2  
Reception (IP Address Fax)  
When the copier receives an IP address fax, it is automatically printed.  
When the Memory RX is turned on in the Utility Mode, document texts are  
saved in [Memory RX User Box]. These texts thus saved can be printed as  
required.  
For more information about Memory RX, see p. 8-2.  
4-4  
Network Fax  
 
Reception  
4
4.3  
Unable to Receive  
When you cannot receive faxes, the error message is displayed. Take  
corrective actions by referring to "Error Message Displayed" on page 5-5.  
Press [Stop] to clear the error message display.  
!
Detail  
Documents may not be able to be received memory is full. In addition,  
check that there is paper in the paper tray.  
Network Fax  
4-5  
 
Reception  
4
4.4  
Memory Substitute Reception  
If the facsimile cannot print a received document, the received document is  
stored in the memory until it becomes printable. This function is referred to  
as the Memory substitute reception.  
-
The stored document is printed when you solve the problem (such as a  
paper jam).  
-
Memory substitute reception will not work if the memory is full.  
4-6  
Network Fax  
 
Reception  
4
4.5  
Reception Recording  
When a received document is recorded, the paper size of the document  
received and the paper size set to the paper tray are compared and recorded  
either after being reduced at the set reduction rate, or reduced so as to be  
contained in the paper. If you set to record it at an equimultiple rate, the  
document is recorded in at an equimultiple rate regardless of the paper size  
of the received document.  
!
Detail  
When receiving a fax in the color mode, the text is always recorded in life  
size.  
When receiving a fax in the color mode, the use of [Print Separate Fax  
Pages] is not available.  
The use of the color mode is available only for the IP Address Fax.  
4.5.1 Recording after Reducing at the Minimum Reduction Rate  
When receiving a formatted size document, it is recorded after being  
reduced at a reduction rate set to that size of paper (the default is 96 %).  
!
Detail  
Refer to p. 10-52 for more detailed information on the reduction rate.  
Original  
Received Document  
2002/09/20 13:39 #002 P.001  
2002/09/20 13:39 #002 P.001  
Reduced  
at  
the minimum  
reduction rate  
Rx time: 09/20/2002  
13:39  
Rx No. :P.001  
Rx time: 09/20/2002  
13:39  
Rx No. :P.001  
Network Fax  
4-7  
   
Reception  
4
4.5.2 Recording after Reducing to Fit in Paper  
If the document is longer than the regular size paper, an appropriate paper  
size is determined taking into account the width and length of the received  
document, and the fax is recorded on paper of that size. If papers of  
appropriate size are not set on the paper tray, the data are recorded on  
papers of the nearest size after the document size being reduced.  
Original  
Received Document  
2002/09/20 13:39 #002 P.001  
2002/09/20 13:39 #002 P.001  
Reduced to fit  
in paper  
Rx time: 09/20/2002  
13:39  
Rx No. :P.001  
Rx time: 09/20/2002  
13:39  
Rx No. :P.001  
4-8  
Network Fax  
 
Reception  
The rules by which the best paper size is determined are as follows:  
4
-
Step1 Selecting the appropriate paper  
–
The machine decides the appropriate paper size in view of the width and  
length according to the following rule.  
Width of the  
received doc-  
ument  
Reception in-  
formation re-  
cording  
Length of the received document  
position  
A4  
[OFF] or [Inside 0 - 150  
Body Text]  
151 - 305  
306 - 390  
297 - 381  
8.5 × 14 w  
391 or more  
382 or more  
11 × 17 w  
[Outside Body  
Text]  
0 - 141  
142 - 296  
Selected paper size  
5.5 × 8.5 v  
*1  
8.5 × 11 w  
233 or more  
224 or more  
B4  
[OFF] or [Inside 0 - 232  
Body Text]  
[Outside Body  
Text]  
0 - 223  
Selected paper size  
8.5 × 11 v  
11 × 17 w  
A3  
[OFF] or [Inside 0 - 232  
Body Text]  
233 or more  
[Outside Body  
Text]  
0 - 223  
224 or more  
Selected paper size  
8.5 × 11 v  
11 × 17 w  
If “5.5 × 8.5 w” is appropriate, “5.5 × 8.5 v” is selected because it is the only  
possible length to set to the machine body.  
Network Fax  
4-9  
Reception  
4
Width of the  
received doc-  
ument  
Reception in-  
formation re-  
cording  
Length of the received document  
position  
A4  
[OFF] or [Inside 0 - 154  
Body Text]  
155 - 314  
147 - 306  
315 - 386  
307 - 378  
387 or more  
379 or more  
A3 w  
[Outside Body  
Text]  
0 - 146  
Selected paper size  
B4  
A5 v  
A4 w  
B4 w  
[OFF] or [Inside 0 - 195  
Body Text]  
196 - 395  
396 or more  
[Outside Body  
Text]  
0 - 186  
187 - 386  
387 or more  
Selected paper size  
A3  
B5 v  
B4 w  
A3 w  
[OFF] or [Inside 0 - 226  
Body Text]  
227 or more  
[Outside Body  
Text]  
0 - 217  
218 or more  
Selected paper size  
A4 v  
A3 w  
-
Step2 Selecting the paper on which the facsimile actually prints the  
document  
–
The machine checks whether the appropriate paper selected at step 1 is  
set in the machine.  
The paper is set:  
The machine starts recording.  
The paper is not set or the automatic tray selection function on the  
tray is disabled:  
The machine looks for the second appropriate paper in order as shown  
in the table. If [Print Separate Fax Pages] is set to [ON] in the Utility Mode,  
the facsimile looks for paper to record the document on more than one  
paper.  
4-10  
Network Fax  
Reception  
When [Print Separate Fax Pages] is set to [OFF]:  
4
The paper is selected in decreasing order.  
!
Detail  
Even if [Print Separate Fax Pages] is turned OFF, printing is made with  
pages separated when a document is being received in a large quantity  
or in high resolution.  
Appropriate paper  
5.5 × 8.5 v 8.5 × 11 w 8.5 × 11 v  
8.5 × 14 w 11 × 17 w  
Paper order  
5.5 × 8.5 v 8.5 × 11 w 8.5 × 11 v  
8.5 × 14 w 11 × 17 w  
(from top to bottom)  
5.5 × 8.5 w 8.5 × 11 v  
8.5 × 11 w 11 × 17 w A3 w  
A5 v  
A4 w  
A4 v  
B4 w  
B4 w  
A5 w  
A4 v  
A4 w  
A3 w  
8.5 × 14 w  
8.5 × 11 w 8.5 × 14 w 8.5 × 14 w 8.5 × 11 w 8.5 × 11 w  
8.5 × 11 v  
A4 w  
11 × 17 w 11 × 17 w 8.5 × 11 v  
A4 w  
B4 w  
B4 w  
A4 w  
A4 v  
A3 w  
A3 w  
A4 v  
B5 v  
B5 w  
8.5 × 14 w  
11 × 17 w  
B4 w  
A3 w  
Appropri-  
ate paper  
A5 v  
A4 w  
B5 v  
B4 w  
A4 v  
A3 w  
Paper or-  
der  
(from top  
to bottom)  
A5 v  
A5 w  
A4 w  
A4 v  
B5 v  
B5 w  
F4 w  
B4 w  
A3 w  
A4 w  
A4 v  
B5 v  
B5 w  
B4 w  
A4 w  
A4 v  
B4 w  
A3 w  
A4 w  
A4 v  
A4 v  
A3 w  
B4 w  
A4 w  
F4 w  
A4 w  
F4 w  
B4 w  
A3 w  
F4 w  
B4 w  
A3 w  
F4 w  
F4 w  
A3 w  
Network Fax  
4-11  
 
Reception  
4
When [Print Separate Fax Pages] is set to [ON]:  
The paper is selected in decreasing order.  
!
Detail  
Even if [Print Separate Fax Pages] is turned ON, printing is reduced to the  
paper width when the width of the recording paper selected is smaller  
than the image width of the document received.  
Appropriate paper  
5.5 × 8.5 v 8.5 × 11 w 8.5 × 11 v  
8.5 × 14 w 11 × 17 w  
Paper order  
5.5 × 8.5 v 8.5 × 11 w 8.5 × 11 v  
8.5 × 14 w 11 × 17 w  
(from top to bottom)  
5.5 × 8.5 w A4 w  
8.5 × 11 w 11 × 17 w A3 w  
A5 v  
8.5 × 14 w A4 v  
11 × 17 w A4 w  
B4 w  
A3 w  
8.5 × 11 v  
A5 w  
8.5 × 11 w  
8.5 × 11 w B4 w  
8.5 × 14 w 8.5 × 11 v  
A4 v  
8.5 × 11 v  
A4 w  
A3 w  
11 × 17 w 8.5 × 11 w A4 w  
B4 w  
A4 v  
A4 v  
A3 w  
A4 w  
B5 v  
B5 w  
8.5 × 14 w  
11 × 17 w  
B4 w  
A3 w  
Appropri-  
ate paper  
A5 v  
A4 w  
B5 v  
B4 w  
A4 v  
A3 w  
Paper or-  
der  
(from top  
to bottom)  
A5 v  
A5 w  
A4 w  
A4 v  
B5 w  
F4 w  
B5 v  
B4 w  
A3 w  
A4 w  
F4 w  
B4 w  
A3 w  
B5 v  
B5 w  
B4 w  
A4 w  
A4 v  
B4 w  
B5 v  
B5 w  
A3 w  
A4 v  
A4 v  
A3 w  
A4 v  
A4 w  
A4 w  
F4 w  
B4 w  
A3 w  
F4 w  
A3 w  
A4 w  
F4 w  
If recording paper of B5 w, B5 v, A4 wor A4 vsize is selected, the image  
on that page may be extended over to multiple pages when recorded.  
4-12  
Network Fax  
 
Reception  
4
!
Detail  
If the size of the paper on which the facsimile actually prints is smaller  
than that of the paper selected at step 1, the document is printed in  
reduced size.  
When [Print Separate Fax Pages] is set to OFF, if the direction of the  
paper on which the facsimile actually prints is different with that of the  
paper selected at step 1, the document is automatically printed so that it  
can be output appropriately rotated by a 90-degree angle.  
If you print mixed size documents, this process is executed on each  
page.  
If the paper sizes selected in step 1 and step 2 are set in several paper  
trays, the paper tray used is selected according to the setting of the au-  
tomatic paper size selection function. Refer to the “User's Guide (Copy  
Operations)” for more detailed information.  
If the required paper size is only set in the manual insertion tray, the  
document is printed on the paper fed from the tray; however, if the  
automatic paper size selection function or the automatic tray selection  
function is disabled on the tray, the tray is not selected.  
Even if the page division is set to ON, the page will not be divided if the  
[TX/RX Setting] is set as follows.  
[Tray Selection for RX Print] is set  
[Min. Reduction for RX Print] is set to [× 1.0]  
[Print Paper Selection] is set to [Fixed Size] or [Priority Size]  
[Duplex Print (RX)] is set to [ON]  
If no printable paper is set, a message asking you to set the printable  
paper appears.  
If [Print Paper Selection] is set to [Priority Size]:  
The appropriate paper is selected among 8.5 × 11, 8.5 × 14 and 11 × 17  
(A4, B4 and A3). If it is not available, paper is selected as usual and  
recorded.  
If [Print Paper Selection] is set to [Fixed Size]:  
The appropriate paper is selected among 8.5 × 11, 8.5 × 14 and 11 × 17  
Network Fax  
4-13  
Reception  
4
(A4, B4 and A3). If it is not available, the message stays appearing until  
the paper is loaded.  
If [Tray Selection for RX Print] is set to other than [Auto]:  
It is recorded to fit in the size of the paper in the paper tray (except  
manual insertion tray) that is set in [Tray Selection for RX Print].  
If [Print Paper Selection] is set to other than [Auto Select] and [Tray  
Selection for RX Print] is set to other than [Auto]:  
The setting in the [Tray Selection for RX Print] takes precedence.  
4-14  
Network Fax  
Reception  
4
4.5.3 Recording at Full Scale  
A received document is recorded on the same size of paper at full scale when  
[Min. Reduction for RX Print] is set to [× 1.0] in the Utility Mode. If the same  
paper size is not available, it is recorded on the larger paper size.  
!
Detail  
The Print Separate Fax Page is not available.  
You cannot record an image larger than 11 x 17 size.  
If appropriate paper is not available, a message appears until the paper  
is loaded.  
Original  
Received Document  
2002/09/20 13:39 #002 P.001  
2002/09/20 13:39 #002 P.001  
Reduced at  
full scale  
Rx time: 09/20/2002  
13:39  
Rx No. :P.001  
Rx time: 09/20/2002  
13:39  
Rx No. :P.001  
Network Fax  
4-15  
 
Reception  
4
Recording Method at the Reception  
The following table shows relationship between the paper size of the  
received document and the document actually recorded.  
Paper size of the received  
document  
Selecting a tray  
Setting of [Min. Reduction for RX Print] from [Tray Selec-  
tion for RX Print]  
× 1.0  
96 - 87%  
Standard size (A3 - A5)  
Recorded at full  
scale to fit in the  
larger paper  
Recorded after be- Recorded after be-  
ing reduced to fit in ing reduced to fit in  
the same size of  
paper  
the specified size  
of paper  
A
B
C
A
B
C
A
B
C
A
B
C
Long original  
(longer than the division re- scale to fit in the  
The page  
Recorded at full  
Recorded after be- Recorded after be-  
ing reduced to fit in ing reduced to fit in  
Standard size)  
cording  
OFF  
larger paper  
the appropriate  
size of paper  
the specified size  
of paper  
A
B
C
D
A
B
C
D
A
B
C
D
A
B
C
D
The page  
division re- scale to fit in the  
Recorded at full  
Recorded after  
page division de-  
Recorded after be-  
ing reduced to fit in  
cording  
ON  
larger paper  
pending on the pa- the specified size  
per used of paper  
A
B
C
D
A
B
A
B
C
D
C
D
4-16  
Network Fax  
Reception  
4
!
Detail  
When [Duplex Print (RX)] is set, a record can be made on the screen for  
paper.  
See p. 10-52 for more information.  
In the color mode, a fax is always recorded on the regular size paper in  
life size. And the printing on a long sheet is unavailable.  
Network Fax  
4-17  
Reception  
4
4.6  
Reception Information  
When reception information is set to Inside or Outside by [Header/Footer  
Position], the reception information (date, time, receiving number, page  
number) will be recorded in the received document.  
!
Detail  
In the color mode of the IP address fax, [Outside Body Text] cannot be  
used. Even when set to [Outside Body Text], information received is  
added to [Inside Body Text].  
The setting of [Footer Position] is normally shared with the fax function.  
Set to Inside Body Text  
Original  
01/20/2006  
R001 P.001/003  
Set to Outside Body Text  
Original  
Original  
01/20/2006  
R001 P.001/003  
Set to OFF  
!
Detail  
See "Header/Footer Position" on page 10-47 for information about  
setting.  
4-18  
Network Fax  
 
5 Troubleshooting  
Troubleshooting  
5
5
Troubleshooting  
5.1  
Cannot Send Messages (Internet Fax)  
When the E-mail cannot be sent, correct the trouble by referring to the table  
below. If the mail cannot still be transmitted after the corrective procedures,  
contact your service representative.  
!
Detail  
When no transmission can be made, the TX Report is output. For details,  
refer to p. 11-8. (When a setting is made so that the TX Report is printed.)  
When an Nxx form error code is indicated, refer to page 5-5.  
For the troubles such as document jam, paper jam, inferior image quality,  
exhausted toner, etc., refer to "User’s Guide (Copy Operations)".  
Check Points  
Corrective Actions  
Does the E-mail capacity to be  
transmitted exceed the SMTP  
server capacity ?  
When SMTP server has been set up and the set size is ex-  
ceeded, an error results and the E-mail cannot be trans-  
mitted. Refer to "User’s Guide (Network/scanner  
Operations)" for the SMTP server capacity setting meth-  
od.  
Is the transmission procedure cor- Check the transmission procedure and transmit again.  
rect ? See p. 3-2 for the transmission procedure.  
Are the setting and connection of Check the network for correct setting and connection.  
the network correct ?  
Refer to "User’s Guide (Network/Scanner Operations)"  
for the network setting method.  
Is the copier mail address setting Set the copier mail address. See p. 10-29 for the copier  
correct ? mail address setting method.  
!
Detail  
Even though "----" is marked on the transmission result screen (Job List  
> FAX TX > Job History > Comm. Setting) or in the space for the result of  
activity report, the E-mail may not arrive at the receiver due to a trouble  
on the internet. The "----" mark on the transmission result screen or  
activity report signifies that the transmission has successfully reached  
your server. When Message Disposition Notification (MDN) is received,  
"OK" is marked in the space for the Transmit result screen or activity  
report. When sending or receiving important information, confirm the  
result.  
5-2  
Network Fax  
     
Troubleshooting  
5
5.2  
Cannot Send Messages (IP Address Fax)  
When a document cannot be sent, try to correct the problem by referring to  
the table below. If the document still cannot be sent properly even after  
attempting to correct the problem, please contact your service  
representative.  
!
Detail  
When an Nxx form error code is indicated, refer to page 5-5.  
For the troubles such as document jam, paper jam, inferior image quality,  
exhausted toner, etc., refer to "User’s Guide (Copy Operations)".  
Check Points  
Corrective Actions  
Is the transmission procedure cor- Check the transmission procedure and then try sending  
rect? again.  
Is the FAX number of the destina- Using program dialing or abbreviated dialing, there may  
tion being called correct? Are pro- be an error in registration of the FAX number. Try printing  
gram dialing or abbreviated  
dialing numbers registered cor-  
rectly?  
out the Abbreviated Dialing List and check if the number  
is registered correctly. Correct if there is an error in regis-  
tration.  
Are the setting and connection of Check [[TCP/IP Setting]] of [Network Setting] in the Utility  
the network correct ?  
Mode if it is correct. When there is an error found, correct  
it.  
Is the network cable connected  
properly?  
Is the network cable disconnected? Check the network  
cable connection and connect it if it is disconnected.  
Is there a problem with the receiv- Is the power of the receiving facsimile turned off, is it out  
ing machine?  
of paper or is there another problem? Telephone the des-  
tination and check if there is a problem.  
Network Fax  
5-3  
 
Troubleshooting  
5
5.3  
Cannot Receive Messages  
When a document cannot be received, try to correct the problem by referring  
to the table below. If the document still cannot be received properly even  
after attempting to correct the problem, please contact your service  
representative.  
!
Detail  
When the file format of which is not supported is received, the Network  
Fax RX Error Report is printed. For details of the Network Fax RX Error  
Report, see page 11-12.  
When an Nxx form error code is indicated, refer to page 5-6.  
For the troubles such as document jam, paper jam, inferior image quality,  
exhausted toner, etc., refer to "User’s Guide (Copy Operations)".  
Description of Check Points  
Problem  
Corrective Actions  
Cannot receive Is paper in the  
machine?  
If the add paper icon is lit, the machine is out of paper and  
received documents are stored in memory. Add paper.  
Refer to the “User's Guide (Copy Operations)” for the  
procedure for adding paper.  
Is paper  
jammed in the  
machine?  
In case of paper jam, received documents are stored in  
memory. Removed the jammed paper. Refer to the “Us-  
er's Guide (Copy Operations)” for the procedure for cor-  
recting paper jams.  
Is the machine  
out of toner?  
No mail can be received if the toner has exhausted. Re-  
place the toner bottle immediately. Refer to the “User's  
Guide (Copy Operations)” for the procedure for replacing  
the toner bottle.  
Is the network  
Is the network cable disconnected? Check the network  
cable connect- cable connection and connect it if it is disconnected.  
ed properly?  
Arethememory Check the memory and the hard disk to see if there is a  
size and the  
hard disk size  
sufficient?  
sufficient space left in each of them.  
When the capacity is getting low, a fax may not be re-  
ceived or, even if received, it may not be printed.  
No outputs  
Hasn't the  
Memory RX  
been set?  
When the Memory RX is set, print the document received  
by following the procedure given below.  
1. Press [Box] on the control panel.  
2. Press [System User Box].  
3. Press [Memory RX User Box].  
4. Enter the password and press [OK].  
5. Select a document you want to print and press [Print].  
6. When the printer completes printing, press [Close].  
5-4  
Network Fax  
 
Troubleshooting  
5
5.4  
Error Message Displayed  
When there occurs any trouble with this machine, the error screen is  
displayed. And on this error screen, the following error message is shown.  
Take a necessary step referring to the table given below.  
When there is no normal communication available after taking action,  
contact your service representative.  
Error code of the transmission system  
Code Classification Details of the error Redi- Corrective Action  
al  
N10  
Connection er- Destination error  
ror  
No  
Check the condition of the other par-  
ty machine.  
Check the network setting of local  
machine.  
Ask the network administrator if the  
network is operating normally.  
N11  
N12  
N13  
Connection er- Connectiondeclined No  
Reception is declined.  
Check the condition of the other par-  
ty machine.  
ror  
by the other party  
machine  
Connection er- Disconnection of the Yes  
ror line  
Check to see if there occurs any ab-  
normal condition with the network,  
such as the disconnection of a cable.  
Connection er- No response re-  
No  
Check the condition of the other par-  
ty machine.  
Check the network setting of local  
machine.  
ror  
ceived from the net-  
work  
Ask the network administrator if the  
network is operating normally.  
N14  
N15  
N16  
N17  
N18  
Protocol error  
Protocol error  
Protocol error  
Protocol error  
Other errors  
Mail delivery error  
No  
Check the condition of the other par-  
ty machine. Send it again after wait-  
ing for a while.  
Connection reset by Yes  
the other party ma-  
chine  
Check the condition of the other par-  
ty machine. Send it again after wait-  
ing for a while.  
Local machine net-  
work busy  
Yes  
Check the condition of the other par-  
ty machine. Send it again after wait-  
ing for a while.  
Communication  
time out  
No  
Check the condition of the other par-  
ty machine. Send it again after wait-  
ing for a while.  
Other errors  
No  
Check the each settings.  
Check to see if there occurs any ab-  
normal condition with the network,  
such as the disconnection of a cable.  
After turning off and on the main  
power switch, send it again.  
Network Fax  
5-5  
   
Troubleshooting  
5
Code Classification Details of the error Redi- Corrective Action  
al  
N20  
Memory error  
Memory overflow  
No  
The memory is full.  
Check to see if there is any other job  
being handled.  
With the number of transmission  
sheets reduced or the resolution for  
read reduced, send it again.  
N21  
HDD error  
HDD error  
No  
HDD is full.  
Delete unnecessary files.  
With the number of transmission  
sheets reduced or the resolution for  
read reduced, send it again.  
N22  
N25  
Conversion er- Conversion error  
ror  
No  
No  
After turning off and on the main  
power switch, send it again.  
Memory over-  
flow  
Memory overflow  
The memory is full.  
Check to see if there is any other job  
being handled.  
With the number of transmission  
sheets reduced or the resolution for  
read reduced, send it again.  
Error code of the reception system  
Code  
Classification Details of the error Corrective Action  
N50  
SMTP recep-  
tion  
SMTP reception er- When the SMTP reception does not start in  
ror  
60 minutes after connection for an incom-  
ing call, this error may be resulted.  
Ask the sender to send it again.  
N51  
N52  
Decode  
Decode  
In excess of the  
length specified for length of the text being reduced.  
reception  
Ask the sender to send it again after the  
In excess of the  
number of pages  
specified for recep-  
tion  
Ask the sender to send it again after the  
number of text sheets being reduced.  
N53  
N54  
Decode  
Decode  
File error  
Ask the sender to send it again in a correct  
file format as shown below.  
Internet Fax: TIFF  
IP Address Fax: PDF or TIFF  
Decode error  
The data has been received in an incorrect  
format. Ask the sender to send it again in a  
correct format.  
5-6  
Network Fax  
 
Troubleshooting  
5
5.5  
Call for Service  
The call for service screen displays when it is necessary for you to contact  
your service representative. The call for service screen contains the  
telephone number and FAX number of your service representative. This page  
shows the procedure for reporting a network fax problem to your service  
representative by phone.  
7 CAUTION  
To prevent the risk of serious accident, perform the following when the call  
for service screen is displayed and the facsimile is no longer able to operate.  
%
%
%
%
1.  
2.  
3.  
4.  
Write down the trouble code number of the message.  
Turn off the auxiliary power switch and main power switch.  
Disconnect the power cord from the outlet.  
Contact your service representative and inform the representa-  
tive of the trouble code number.  
Network Fax  
5-7  
 
6 Specifications  
Specifications  
6
6
Specifications  
6.1  
Specifications (Internet Fax)  
Main product specifications relating to internet fax functions are indicated  
below.  
Specifications are subject to change without notice.  
Item  
Specifications  
Image memory capacity  
27 GB* (27 GB of 40 GB of the hard disk is used as a  
memory.)  
Max. no. of stored pages  
Scanning line density  
Approx. 9000 pages*  
(numbers of pages in the case of storing standard A4-  
size pages containing approximately 700 characters at  
“fine” resolution)  
Ultra Fine:  
Super Fine:  
Fine:  
600 dpi × 600 dpi  
400 dpi × 400 dpi  
200 dpi × 200 dpi  
200 dpi × 100 dpi  
Normal:  
Transmission mode  
(File Type)  
monochrome (TIFF)  
Transmission coding methods  
Max. scanning size  
TIFF-S (MH), TIFF-F (MR/MMR)  
A3 (420 mm × 297 mm)  
Width: 297 mm  
Length: MAX. 432 mm  
Max. recording size  
A3 (420 mm × 297 mm)  
Originals in excess of 1000 mm cannot be received.  
When receiving originals longer than the paper size in  
the paper trays, printing is made according to the set-  
ting of [Print Separate Fax Pages].  
Treatment of  
Mail transmitted  
None  
transmission error again.  
Internet FAX Rx  
Error Report  
When documents cannot be sent to the SMTP server,  
transmission error report to be printed/not printed can  
be set.  
When MDN/DSN response is received, to be print-  
ed/not to be printed can be set.  
When MDN/DSN response is received, transmission  
result is indicated on the transmission control report.  
MDN/DSN response monitoring time can be set in the  
range from 0 to 99 hours.  
6-2  
Network Fax  
     
Specifications  
6
Item  
Specifications  
Mail reception  
Mail acquisition  
interval  
Can be set to 1 - 60 minutes.  
Manual POP re-  
ception  
Possible  
Reception by  
specifying a box  
Not Available (except Memory RX)  
width: A4 / B4 / A3  
Received docu-  
ment size  
Reception coding TIFF-S (MH), TIFF-F (MR/MMR)  
system  
List/report  
Print DSN Mes-  
sage  
Possible  
Print MDN Mes-  
sage  
Possible  
Print Receipt Mail Possible  
Text  
Network FAX Ac- Shared with Fax Activity Report. Max. 100.  
tivity Report  
Network Fax Rx  
Error Report  
Possible  
*
The Internal hard disk is common used of each function of the Copy, the  
Scan, the Print and the Box.  
Network Fax  
6-3  
Specifications  
6
6.2  
Specifications (IP Address Fax)  
Main product specifications relating to IP Address Fax functions are  
indicated below.  
Specifications are subject to change without notice.  
Item  
Specifications  
Image memory capacity  
Max. no. of stored pages  
27 GB* (27 GB of 40 GB of the hard disk is used as a  
memory.)  
Approx. 9000 pages*  
(numbers of pages in the case of storing standard A4-  
size pages containing approximately 700 characters at  
“fine” resolution)  
Scanning line density  
Ultra Fine:  
Super Fine:  
Fine:  
600 dpi × 600 dpi  
400 dpi × 400 dpi  
200 dpi × 200 dpi  
200 dpi × 100 dpi  
Normal:  
Transmission mode  
(File Type)  
Color (PDF) / Monochrome (TIFF)  
Coding methods  
MH/MR/MMR  
Max. scanning size  
A3 (420 mm × 297 mm)  
Width: 297 mm  
Length: MAX. 432 mm  
Max. recording size  
A3 (420 mm × 297 mm)  
Originals in excess of 1000 mm cannot be received.  
In the color mode, the reception of an original in ex-  
cess of 432 mm in length is unavailable.  
When receiving originals longer than the paper size in  
the paper trays, printing is made according to the set-  
ting of [Print Separate Fax Pages].  
*
The Internal hard disk is common used of each function of the Copy, the  
Scan, the Print and the Box.  
6-4  
Network Fax  
 
7 Transmission  
Applications  
Transmission Applications  
7
7
Transmission Applications  
7.1  
Opening the Scan Setting Screen  
!
Detail  
The use of the Comm. Setting screen is not available for the network fax.  
Press the key for the function you want to set to open the screen in which  
you can set the function.  
You can combine more than one function; however, you cannot select  
functions that are not compatible with a function previously selected.  
Those functions appear dimmed on the control panel.  
Opening the Scan Setting Screen  
If you send a FAX with an application function, open the Scan Setting screen  
and set the functions you want to use.  
1
2
Press [Fax] on the control panel to open the FAX screen.  
Press [Scan Setting].  
7-2  
Network Fax  
     
Transmission Applications  
7
3
Press the key for the function you want to use. Pressing [Application]  
in the Scan Setting screen allows you to display the screen for the  
application setting.  
In case of monochrome mode  
In case of color mode  
–
The use of the color mode is available only for the IP Address Fax.  
4
Conduct either of the following operations.  
–
–
–
When the dedicated screen is displayed:  
Set a function in the screen displayed and then press [OK].  
When a function is selected:  
Press [OK].  
Press [Cancel] to return to the original communication setting.  
The FAX screen will be restored.  
Network Fax  
7-3  
Transmission Applications  
7
7.2  
Application Functions Overview  
The following function is displayed in the Scan Setting screen or the  
Application screen.  
In case of monochrome mode  
[Cancel]  
Returns to the former screen.  
In case of color mode  
[OK]  
This is pressed when returning to the fax  
screen.  
[OFF]  
Release the setting that has been set and  
return to the preceding screen.  
Application function screen  
[Reset]  
Turn off all the functions provided on the  
screen.  
Special Origi- Mixed Origi-  
You can send document pages of mixed sizes in a single se-  
quence of operations. (page 7-7)  
nall:  
nal  
Z-Folded  
Original  
You can send Z folded original because the ADF can determine  
the document size properly. Some facsimiles cannot detect the  
document size if it has been folded. (page 7-10)  
Long Original You can send originals longer than 432 mm. (page 7-13)  
Bind Position:  
Frame Erase:  
Function to specify the stapling position of the original when  
reading a double side original in the ADF and correct vertically  
the rear face of the original. (page 7-16)  
When transmitting pages in a book, this function allows you to  
erase dark bands that would otherwise be reproduced in the  
marginal areas of the transmitted pages. (page 7-19)  
Background Adjustment:  
Sharpness:  
Function to send a message after adjusting the density in the  
background color of the original. (page 7-22)  
Function to send a message after making the edge of character  
sharpened. (page 7-25)  
No use is available while in the color mode of the IP Address  
Fax.  
TX Stamp  
When transmitting a fax via the copier's ADF, a stamp can be  
affixed to the pages of the document that have already been  
scanned, allowing you to confirm that these pages have been  
scanned. (page 7-28)  
Number of Originals:  
Not used for Network Fax mode.  
7-4  
Network Fax  
                       
Transmission Applications  
7
Scan Size:  
This function allows you to designate the size of the document  
to be transmitted. It is convenient when you intend to transmit  
part of a page or pages. (page 7-30)  
*1  
Header Setting  
File Type:  
:
When transmitting jobs by FAX, specify a method to attach the  
Header Information for each job. (page 7-33)  
[Header Setting] cannot selected depending on the country.  
For the Internet fax, TIFF is fixed.  
In the case of the IP Address Fax, this is fixed to TIFF in the  
monochrome transmission mode, and to PDF in the color  
transmission mode.  
*1  
:
The displays are different depending on the country.  
!
Detail  
The use of the color mode is available only for the IP Address Fax.  
The key representing the function you select will be appear reversed.  
Network Fax  
7-5  
   
Transmission Applications  
7
7.3  
Comm. Setting screen  
-
-
The use of the Comm. Setting screen is not available for the network fax.  
While in the broadcast fax mixed with the G3 fax, the Password TX, the  
F-Code TX, and the Line Setting can be set for the network fax function.  
The details of the setting are applicable only to the G3 fax.  
!
Detail  
For more information about Comm. Setting screen, refer to "User’s Guide  
(Facsimile Operations) ".  
7-6  
Network Fax  
 
Transmission Applications  
7
7.4  
Mixed Original  
Mixed Original  
Mixed Original is a function that allows you to send document pages of  
mixed sizes in a single sequence of operations.  
Transmitted and reproduced in the  
same sizes as the original pages at  
the destination.  
You set document pages of  
mixed sizes on the ADF.  
0 Specifications  
Memory TX is selected automatically.  
When Original size and Mixed size original are specified simultaneously,  
Original size takes priority.  
0 Functions incompatible  
Bind Position  
1
Press [Fax] on the control panel to view the FAX screen, if it is not  
already displayed.  
2
3
Press [Scan Setting] and then press [Application].  
Press [Special Original].  
Network Fax  
7-7  
     
Transmission Applications  
7
4
5
Press [Mixed Original].  
–
To release the setting, press [OFF].  
Press [OK].  
The Application screen will be restored.  
6
7
8
Press [OK].  
The Scan Setting screen will be restored.  
Press [OK].  
The FAX screen will be restored.  
Set other functions if necessary.  
–
See "Setting Transmission Conditions" on page 3-16 for  
information about setting functions in the FAX screen. See  
"Application Functions Overview" on page 7-4 for information  
about setting functions in the Scan Setting or Application screen.  
9
Designate the destination.  
–
See "Method for Specifying Addresses" on page 3-24 for  
designating the destination.  
10 Set the original document.  
7-8  
Network Fax  
Transmission Applications  
7
–
See "Placing the Original on the Machine" on page 3-9 for  
information about setting the document.  
11 Press [Start].  
Transmission begins.  
!
Detail  
To cancel transmission, see "Canceling Transmission" on page 3-41.  
If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on  
page 5-2.  
Network Fax  
7-9  
Transmission Applications  
7
7.5  
Z-Folded Original  
Z-Folded Original  
You can send Z folded original because the ADF can determine the  
document size properly. Some facsimiles cannot detect the document size if  
it has been folded.  
0 Specifications  
The ADF must be used. Folded original does not work with the platen  
glass.  
The pages following the first page will be assumed to be the same size  
as the first page.  
If those pages have different sizes, select Mixed original not Folded  
original.  
0 Functions incompatible  
Mixed Original, Long Original, Separate Scan  
1
Press [Fax] on the control panel to view the FAX screen, if it is not  
already displayed.  
2
3
Press [Scan Setting] and then press [Application].  
Press [Special Original].  
7-10  
Network Fax  
   
Transmission Applications  
Press [Z-Folded Original].  
7
4
5
6
–
To release the setting, press [OFF].  
Press [OK].  
The Application screen will be restored.  
Press [OK].  
–
To release the setting, press [Cancel].  
The Scan Setting screen will be restored.  
7
8
Press [OK].  
The FAX screen will be restored.  
Set other functions if necessary.  
–
See "Setting Transmission Conditions" on page 3-16 for  
information about setting functions in the FAX screen. See  
"Application Functions Overview" on page 7-4 for information  
about setting functions in the Scan Setting or Comm. Setting  
screen.  
9
Designate the destination.  
–
See "Method for Specifying Addresses" on page 3-24 for  
designating the destination.  
Network Fax  
7-11  
Transmission Applications  
7
10 Set the original document.  
See "Placing the Original on the Machine" on page 3-9 for  
information about setting the document.  
–
11 Press [Start].  
The FK-502 stores the document in memory before starting  
transmission.  
!
Detail  
To cancel transmission, see "Canceling Transmission" on page 3-41.  
If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on  
page 5-2.  
7-12  
Network Fax  
Transmission Applications  
7
7.6  
Long Original  
Long Original  
You can send originals longer than 432 mm.  
When Long Original mode is selected, pages of up to 600 mm can be  
transmitted.  
0 Specifications  
The ADF must be used. Long original does not work with the platen glass.  
0 Long originals cannot be transmitted in the mode of multiple sheets of  
originals. To transmit long originals, set them one by one to ADF.  
0 Functions incompatible  
Duplex, Frame Erase, Mixed Original, Bind Position, Separate Scan  
1
Press [Fax] on the control panel to view the FAX screen, if it is not  
already displayed.  
2
3
Press [Scan Setting] and then press [Application].  
Press [Special Original].  
Network Fax  
7-13  
   
Transmission Applications  
7
4
5
6
Press [Long Original].  
–
To release the setting, press [OFF].  
Press [OK].  
The Application screen will be restored.  
Press [OK].  
–
To release the setting, press [Cancel].  
The Scan Setting screen will be restored.  
7
8
Press [OK].  
The FAX screen will be restored.  
Set other functions if necessary.  
–
See "Setting Transmission Conditions" on page 3-16 for  
information about setting functions in the FAX screen. See  
"Application Functions Overview" on page 7-4 for information  
about setting functions in the Scan Setting or Comm. Setting  
screen.  
9
Designate the destination.  
–
See "Method for Specifying Addresses" on page 3-24 for  
designating the destination.  
7-14  
Network Fax  
Transmission Applications  
10 Set the original document.  
7
–
See "Placing the Original on the Machine" on page 3-9 for  
information about setting the document.  
11 Press [Start].  
The FK-502 stores the document in memory before starting  
transmission.  
!
Detail  
To cancel transmission, see "Canceling Transmission" on page 3-41.  
If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on  
page 5-2.  
Network Fax  
7-15  
Transmission Applications  
7
7.7  
Bind Position  
Bind Position  
The Top/bottom correction function allows you to specify the appropriate  
binding style when transmitting a two-sided document (i.e., when pages are  
printed on both sides). The binding style you select will allow the pages of a  
two-sided document to be read appropriately by binding right to left or top  
to bottom.  
0 Specifications  
The ADF must be used. The platen glass cannot be used for transmission  
in Top/bottom correction mode.  
0 Functions incompatible  
Mixed Original, Separate Scan  
1
Press [Fax] on the control panel to view the FAX screen, if it is not  
already displayed.  
2
3
Press [Scan Setting] and then press [Application].  
Press [Bind Position].  
7-16  
Network Fax  
     
Transmission Applications  
7
4
Press [Left/Right Bind] or [Top/Bottom Bind] to specify the manner of  
binding of the original document having both faces printed.  
–
To release the setting, press [OFF].  
5
6
7
8
Press [OK].  
The Application screen will be restored.  
Press [OK].  
The Scan Setting screen will be restored.  
Press [OK].  
The FAX screen will be restored.  
Set other functions if necessary.  
–
See "Setting Transmission Conditions" on page 3-16 for  
information about setting functions in the FAX screen. See  
"Application Functions Overview" on page 7-4 for information  
about setting functions in the FAX Application screen.  
9
Designate the destination.  
–
See "Method for Specifying Addresses" on page 3-24 for  
designating the destination.  
10 Place the document with the imaged side up.  
–
See "Placing the Original on the Machine" on page 3-9 for  
information about setting the document.  
11 Press [Start].  
Transmission begins.  
Network Fax  
7-17  
Transmission Applications  
7
!
Detail  
To cancel transmission, see "Canceling Transmission" on page 3-41.  
If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on  
page 5-2.  
7-18  
Network Fax  
Transmission Applications  
7
7.8  
Frame Erase Transmission  
Note  
The displays are different depending on the country.  
Frame Erase Transmission  
Frame Erase is a function that, when transmitting a document bound in the  
form of a book, does not allow transmission of dark bands that would  
otherwise be reproduced in the marginal areas of the transmitted pages.  
Dark bands can be reproduced when the original is a book or read with the  
ADF left open. Frame erasure transmission prevents reproduction of dark  
bands.  
0 Specifications  
Memory TX is selected automatically.  
You can use both Platen glass and ADF.  
The width of erasure can be set in steps of 1/16 inches (0.1 mm) in the  
range of 1/16 to 2 inches (0.1 - 50 mm).  
Initial setting of erasure width: 3/16 inches (5.0 mm.)  
If Frame Erase are combined, the effect of frame erasure applies to the  
original page format that is yet to be divided.  
1
2
Press [Fax] on the control panel to view the FAX screen, if it is not  
already displayed.  
Press [Scan Setting] and then press [Application].  
Network Fax  
7-19  
     
Transmission Applications  
7
3
4
Press [Frame Erase].  
Select [Top], [Left], [Right] or [Bottom] and determine the width of  
erasure with the keypad, [+] or [-].  
–
To release the setting, press [OFF].  
5
6
7
8
Press [OK].  
The Application screen will be restored.  
Press [OK].  
The Scan Setting screen will be restored.  
Press [OK].  
The FAX screen will be restored.  
Set other functions if necessary.  
–
See "Setting Transmission Conditions" on page 3-16 for  
information about setting functions in the FAX screen. See  
"Application Functions Overview" on page 7-4 for information  
about setting functions in the FAX Application screen.  
9
Designate the destination.  
–
See "Method for Specifying Addresses" on page 3-24 for  
designating the destination.  
7-20  
Network Fax  
Transmission Applications  
10 Set the original document.  
7
–
See "Placing the Original on the Machine" on page 3-9 for  
information about setting the document.  
11 Press [Start].  
Transmission begins.  
!
Detail  
To cancel transmission, see "Canceling Transmission" on page 3-41.  
If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on  
page 5-2.  
Network Fax  
7-21  
Transmission Applications  
7
7.9  
Background Adjustment  
Background Adjustment  
Background Adjustment is a function to adjust the density in the background  
color of the original. When the background of the original is colored, the base  
sheet of the original may turn black with the colors read. On such an  
occasion like this, a message can be sent after adjusting the density in the  
background color of the original.  
0 Specifications  
Both of the platen glass and the ADF can be used.  
1
Press [Fax] on the control panel to view the FAX screen, if it is not  
already displayed.  
2
3
Press [Scan Setting] and then press [Application].  
Press [Background Adjustment].  
7-22  
Network Fax  
     
Transmission Applications  
7
4
Press [Dark] when you want to make darker the density of the  
background color of the original, and press [Light] when you want to  
make it lighter. Press [Auto] for automatic setting.  
–
–
When [Auto] is selected, preliminary operations are made for each  
original to determine the Background Adjustment. And as the  
result, the speed in Scanning gets slowed down.  
To release the setting, press [Cancel].  
5
6
7
8
Press [OK].  
The Application screen will be restored.  
Press [OK].  
The Scan Setting screen will be restored.  
Press [OK].  
The FAX screen will be restored.  
Set other functions if necessary.  
–
See "Setting Transmission Conditions" on page 3-16 for  
information about setting functions in the FAX screen. See  
"Application Functions Overview" on page 7-4 for information  
about setting functions in the FAX Application screen.  
9
Designate the destination.  
–
See "Method for Specifying Addresses" on page 3-24 for  
designating the destination.  
10 Set the original document.  
See "Placing the Original on the Machine" on page 3-9 for  
information about setting the document.  
–
11 Press [Start].  
Transmission begins.  
Network Fax  
7-23  
Transmission Applications  
7
!
Detail  
To cancel transmission, see "Canceling Transmission" on page 3-41.  
If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on  
page 5-2.  
7-24  
Network Fax  
Transmission Applications  
7
7.10 Sharpness  
Sharpness  
Sharpness is a function to adjust the intensity at the edge section. In the case  
of document with characters blurred, setting the Sharpness to [+] allows the  
characters to be adjusted clearly. And setting it to [-] allows them to be  
adjusted so that they have a smooth impression.  
0 Specifications  
Both of the platen glass and the ADF can be used.  
No use is available while in the color mode of the IP Address Fax.  
1
Press [Fax] on the control panel to view the FAX screen, if it is not  
already displayed.  
2
3
Press [Scan Setting] and then press [Application].  
Press [Sharpness].  
Network Fax  
7-25  
     
Transmission Applications  
7
4
When you want to make the edge section clear and sharp, or when you  
want to make it smooth, press  
or  
to the [+] or [-] side.  
–
To release the setting, press [Cancel].  
5
6
7
8
Press [OK].  
The Application screen will be restored.  
Press [OK].  
The Scan Setting screen will be restored.  
Press [OK].  
The FAX screen will be restored.  
Set other functions if necessary.  
–
See "Setting Transmission Conditions" on page 3-16 for  
information about setting functions in the FAX screen. See  
"Application Functions Overview" on page 7-4 for information  
about setting functions in the FAX Application screen.  
9
Designate the destination.  
–
See "Method for Specifying Addresses" on page 3-24 for  
designating the destination.  
10 Set the original document.  
See "Placing the Original on the Machine" on page 3-9 for  
information about setting the document.  
–
11 Press [Start].  
Transmission begins.  
7-26  
Network Fax  
Transmission Applications  
7
!
Detail  
To cancel transmission, see "Canceling Transmission" on page 3-41.  
If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on  
page 5-2.  
Network Fax  
7-27  
Transmission Applications  
7
7.11 TX Stamp  
TX Stamp  
When transmitting a fax via the ADF, a stamp can be affixed to the pages of  
the document that have already been scanned, allowing you to confirm that  
these pages have been scanned. The stamp is a pink circle ( ), 4 mm in  
diameter and affixed at the rear edge on the front side of the original  
document. When both sides of a sheet are transmitted, the stamp is affixed  
respectively on the front side.  
Front surface of  
original document  
Original document  
transmitting direction  
Stamp position  
0 Specifications  
The stamp ink must be replaced when it runs out. When color of the  
verification stamp becomes light, contact your service representative for  
a replacement.  
When mixed original mode is selected, no stamp may be affixed to the  
above position.  
Even though the TX Stamp function has been set, no TX Stamp is put if  
the document is transmitted in the multi-feeding. In such a case, transmit  
the document again.  
Check if the document was correctly transmitted by the Transmission  
Report or Transmit Result of the CHECK MODE.  
1
2
Press [Fax] on the control panel to view the FAX screen, if it is not  
already displayed.  
Press [Scan Setting] and then press [Application].  
7-28  
Network Fax  
     
Transmission Applications  
7
3
Press [TX Stamp].  
–
To release the setting, press [TX Stamp] again.  
4
5
6
Press [OK].  
The Scan Setting screen will be restored.  
Press [OK].  
The FAX screen will be restored.  
Set other functions if necessary.  
–
See "Setting Transmission Conditions" on page 3-16 for  
information about setting functions in the FAX screen. See  
"Application Functions Overview" on page 7-4 for information  
about setting functions in the Scan Setting or Comm. Setting  
screen.  
7
Designate the destination.  
–
See "Method for Specifying Addresses" on page 3-24 for  
designating the destination.  
8
Set the original document.  
–
See "Placing the Original on the Machine" on page 3-9 for  
information about setting the document.  
9
Press [Start].  
The FK-502 stores the document in memory before starting  
transmission.  
!
Detail  
To cancel transmission, see "Canceling Transmission" on page 3-41.  
If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on  
page 5-2.  
Network Fax  
7-29  
Transmission Applications  
7
7.12 Scan Size  
Scan Size  
The Scan size select function enables you to designate the paper size for the  
document as transmitted to be equal to the paper size loaded at the  
receiving end. This means that most of your original image will be printed  
without any reduction. Normally, when the paper size loaded at the  
destination is too small to accommodate the image being transmitted, the  
original image will be reduced to fit the paper size. This feature gives you the  
option to print a portion of the image with no reduction.  
0 Specifications  
Memory TX is selected automatically.  
The location where originals are read differs when the original is placed  
on the ADF or platen glass.  
When Original size set and Mixed size original are specified  
simultaneously, the size specified by Original size set take priority.  
1
Press [Fax] on the control panel to view the FAX screen, if it is not  
already displayed.  
2
3
Press [Scan Setting] and then press [Application].  
Press [Scan Size].  
7-30  
Network Fax  
     
Transmission Applications  
7
4
Press the key representing the size of the document to transmit.  
–
To release the setting, press [Cancel].  
5
6
7
8
Press [OK].  
The Application screen will be restored.  
Press [OK].  
The Scan Setting screen will be restored.  
Press [OK].  
The FAX screen will be restored.  
Set other functions if necessary.  
–
See "Setting Transmission Conditions" on page 3-16 for  
information about setting functions in the FAX screen. See  
"Application Functions Overview" on page 7-4 for information  
about setting functions in the FAX Application screen.  
9
Designate the destination.  
–
See "Method for Specifying Addresses" on page 3-24 for  
designating the destination.  
10 Set the original document.  
See "Placing the Original on the Machine" on page 3-9 for  
information about setting the document.  
–
11 Press [Start].  
Transmission begins.  
Network Fax  
7-31  
Transmission Applications  
7
!
Detail  
To cancel transmission, see "Canceling Transmission" on page 3-41.  
If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on  
page 5-2.  
7-32  
Network Fax  
Transmission Applications  
7
7.13 Header Setting  
Whether to attach the Header Information to each job can be specified at the  
time of FAX transmission.  
Register the contents to add to the original as [Header Information] as the  
Header in the Utility Mode.  
Set the method to attach the Header Information in the [Header/Footer  
Position] in the Utility Mode.  
!
Detail  
[Header Setting] cannot be selected depending on the country.  
Refer to p. 10-44 and p. 10-47 for more information about Header  
Information and Header/Footer Position.  
1
2
3
Press [Fax ]on the control panel to view the Fax screen.  
Press [Scan Setting].  
Press [Header Setting].  
4
Select the parameter you wish to set.  
–
To release the setting, press [Cancel].  
Network Fax  
7-33  
   
Transmission Applications  
7
–
–
Refer to p. 3-46 for more information about Sender Information.  
If the Header Information is set to [OFF], by changing the [Header  
Setting] to ON from the Fax screen, Header Information is added to  
the [Outside Body Text].  
5
When changing the name of a sender, press [ON] in [Change Sender  
Name]. Then select the name of a sender you want to change from the  
list and press [OK].  
–
See "Header Information" on page 10-44 for setting the Header  
Setting.  
6
7
8
Press [OK].  
The Scan Setting screen will be restored.  
Press [OK].  
The FAX screen will be restored.  
Set other functions if necessary.  
–
See "Setting Transmission Conditions" on page 3-16 for  
information about setting functions in the FAX screen. See  
"Application Functions Overview" on page 7-4 for information  
about setting functions in the FAX Application screen.  
9
Designate the destination.  
–
See "Method for Specifying Addresses" on page 3-24 for  
designating the destination.  
10 Set the original document.  
See "Placing the Original on the Machine" on page 3-9 for  
information about setting the document.  
–
11 Press [Start].  
Transmission begins.  
7-34  
Network Fax  
Transmission Applications  
7
!
Detail  
To cancel transmission, see "Canceling Transmission" on page 3-41.  
If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on  
page 5-2.  
Network Fax  
7-35  
Transmission Applications  
7
7.14 Sending after the check of destination  
When you specify the destination and press the [Start] button, the Check  
Destination screen and the number of cases appear. Sending after the  
destination check prevents erroneous transmission due to incorrect  
destination.  
!
Detail  
To use the Destination Check Display function, you should set the  
Destination Check Display function to ON at the time of the Function  
ON/OFF Setting. Refer to page 10-55 for more information on the setting  
of the Destination Check Display function.  
1
Press [Fax] on the control panel to view the FAX screen, if it is not  
already displayed.  
2
3
Set [Scan Setting], [Comm. Setting] if necessary.  
Designate the destination.  
–
See "Method for Specifying Addresses" on page 3-24 for  
information about designating the destination.  
4
5
Set the original document.  
–
See "Placing the Original on the Machine" on page 3-9 for  
information about setting the document.  
Press [Start].  
Check Destination screen appears.  
6
Check that a correct destination is specified and press the [TX] or  
[Start] button.  
7-36  
Network Fax  
 
8 Useful Functions for  
Reception  
Useful Functions for Reception  
8
8
Useful Functions for Reception  
8.1  
Memory Reception  
In the Utility Mode, you can set fax function to receive documents, store  
them in memory, and print them out as needed. This mode is called Memory  
Reception. The following sections describe the procedures of printing and  
deleting the document received and held in memory, assuming that Memory  
Reception is already set up.  
!
Detail  
To set up for Memory Reception, see "Memory RX" on page 10-58.  
8.1.1 Printing a Document Held in Memory  
Printing a Document Held in Memory  
Perform the following procedure to print the document received and held in  
memory.  
1
2
Press [Box] on the control panel to view the Box screen, if it is not  
already displayed.  
Select [System User Box] tab and [Memory RX User Box].  
–
When the User Authentication function is set to [ON], [Personal  
User Box] tab is displayed.  
3
Enter the password and press [OK].  
–
–
To interrupt operation, press [Cancel].  
If you press [C] (clear), the information you have entered will be  
deleted.  
8-2  
Network Fax  
       
Useful Functions for Reception  
8
4
5
Select the received document using  
or  
and press [Print].  
Press [Start].  
The designated document will print.  
!
Detail  
When you want to display the next or previous screen, press  
or  
.
To interrupt operation, press [Close] before pressing [Print].  
Pressing [Proof Print] lets the first page in the selected file be printed out,  
allowing you to confirm the contents.  
Network Fax  
8-3  
Useful Functions for Reception  
8
8.1.2 Deleting a Document Held in Memory  
Deleting a Document Held in Memory  
Perform the following procedure to delete the document received and held  
in memory.  
1
2
Press [Box] on the control panel to view the Box screen, if it is not  
already displayed.  
Select [System User Box] tab and press [Memory RX User Box].  
3
Enter the password and press [OK].  
–
–
To interrupt operation, press [Cancel].  
If you press [C] (clear), the information you have entered will be  
deleted.  
4
5
Select the received document using  
or  
and press [Delete].  
Press [Yes] on the displayed confirmation screen.  
The designated document will print.  
!
Detail  
To interrupt operation, press [Close] before pressing [Print].  
Pressing [Proof Print] lets the first page in the selected file be printed out,  
allowing you to confirm the contents.  
8-4  
Network Fax  
 
Useful Functions for Reception  
8
8.2  
Reception Information  
8.2.1 Various Reception Information  
When [Duplex Print (RX)] is set to [ON]  
When [Duplex Print (RX)] is set to [ON] in transmission/reception mode  
setting of the Utility Mode, documents are printed on both sides of the paper.  
For details, see "TX/RX Setting" on page 10-52.  
2002/09/20 09:38 #002 P.001  
Front side  
. 0 0 2  
2 0 0 2 / 0 9 / 2 0 0 9 : 3 8 # 0 0 2  
P
Back side  
Network Fax  
8-5  
   
9 Registering/Settings  
Registering/Settings  
9
9
Registering/Settings  
9.1  
Displaying the Fax Registration Screen  
The procedure for displaying the Fax Registration screen is as follows.  
Displaying the Fax Registration Screen  
1
2
Press [Fax] and [Utility/Counter] on the control panel to display the  
Utility Mode screen.  
Press [One-Touch Registration].  
–
–
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [One-  
Touch Registration], enter the "1" on the keypad.  
When the [Registering and Changing Address] of [Restrict Access  
to Job Settings] in Utility Mode is set as [Restrict], registering or  
changing of the [One-Touch Registration] cannot be performed. For  
details of registering or changing the [One-Touch Registration],  
contact your administrator.  
3
Press [Fax].  
Fax Registration screen appears.  
9-2  
Network Fax  
       
Registering/Settings  
9
9.2  
Registering the Address Book  
It is possible to register in the [Address Book] the FAX number and the E-Mail  
address of the destination to which a message is frequently sent. The  
[Address Book] registered can be used from the [Address Book], [Direct  
Input] on the FAX screen.  
-
Up to 2,000 addresses (0001 to 2000) can be registered including the  
[Address Book] of other functions of this machine such as Scan.  
Registering the destination name and the Search Character together with  
the [Address Book] allows you to specify the destination by using the  
Search Character.  
-
This section describes the procedures of registering the Address Book.  
!
Detail  
[Address Book], [Group] and [Program] can be also registered using the  
PageScope Web Connection. Using the PageScope Web Connection,  
setting can be changed or addresses can be registered from a computer  
connected to the network.  
Refer to the "PageScope Web Connection" on page 12-2 or User’s Guide  
(Network Scanner) for the method to use the PageScope Web  
Connection.  
You can confirm the registered information in the Abbreviation List.  
For details of Abbreviation List, see "Address Book List" (p. 11-16).  
Registering the E-mail address for the Address Book (Internet Fax)  
The procedure for registering the E-mail address for the Address Book is as  
follows.  
1
2
See "Displaying the Fax Registration Screen" on page 9-2, to display  
the Fax Registration screen.  
Press [Address Book].  
Network Fax  
9-3  
     
Registering/Settings  
9
–
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Address  
Book], enter the "1" on the keypad.  
3
4
5
Press [Internet Fax Address].  
Press [New].  
Set the functions.  
–
Index:  
Select the Search key of the Search Character you want to register  
from among [Main] - [etc].  
–
–
Name:  
Enter the registration name.  
E-Mail Address:  
Enter the E-mail address of destination.  
9-4  
Network Fax  
Registering/Settings  
9
–
–
Receiver RX Ability:  
Select Compress Type, Paper sizes and Resolution according to  
the reception ability of the destination.  
When an MDN Response has been received, the ability information  
obtained of the other party is automatically overwritten on the  
Address Book registered.  
6
7
8
Press [OK].  
Registration is performed and the registered destination is displayed  
on a list.  
Press [Close].  
When proceeding with the registration of the Address Book, go to Step  
4.  
Press [Exit] on the sub-area.  
Network Fax  
9-5  
Registering/Settings  
Registering the IP address for the Address Book (IP Address Fax)  
9
1
2
See "Displaying the Fax Registration Screen" on page 9-2, to display  
the Fax Registration screen.  
Press [Address Book].  
–
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Address  
Book], enter the "1" on the keypad.  
3
4
Press [IP Address Fax Destination].  
Press [New].  
9-6  
Network Fax  
Registering/Settings  
9
5
Set the functions.  
–
Index:  
Select the Search key of the Search Character you want to register  
from among [Main] - [etc].  
–
–
–
–
–
Name:  
Enter the registration name.  
IP Address:  
Enter the IP address or host name of destination.  
Receiving Model Type:  
Specify the model type (Full Color/Black) of the other party.  
Port Number:  
Specify the port number.  
Even when changing the Address Book that has been registered,  
the model type (Full Color/Black) of the other party and the port  
number cannot be changed.  
6
7
8
Press [OK].  
Registration is performed and the registered destination is displayed  
on a list.  
Press [Close].  
When proceeding with the registration of the Address Book, go to Step  
4.  
Press [Exit] on the sub-area.  
Network Fax  
9-7  
Registering/Settings  
9
9.3  
Registering the Group  
Several Address Books can be assigned to one and the same Group. This  
feature is convenient when you often transmit the same information to many  
destinations simultaneously and receive from them by sequential polling.  
-
Up to 100 groups (01 - 99, 00) can be registered, including the Groups  
used by the Scan function.  
-
-
Up to 500 Address Books can be registered for each Group.  
Address Book can be registered for the Group. Be sure to operate the  
Group registration after registering the destination in the Address Book.  
For details of registering the Address Book, see "Registering the Address  
Book" (p. 9-3).  
–
-
Each Group can have a Group name.  
The explanation here is given of the operation to register the Address Book  
and the Group name in the Group.  
!
Detail  
[Address Book], [Group] and [Program] can be also registered using the  
PageScope Web Connection. Using the PageScope Web Connection,  
setting can be changed or addresses can be registered from a computer  
connected to the network.  
Refer to "PageScope Web Connection" on page 12-2 or the User’s Guide  
(Network Scanner) for the method to use the PageScope Web  
Connection.  
You can confirm the registered information in the Group Destination List.  
For details of Group Destination List, see "Group Address List" (p. 11-19).  
9-8  
Network Fax  
   
Registering/Settings  
9
Registering the Group (Internet Fax)  
The procedure for registering the Group is as follows.  
1
2
See "Displaying the Fax Registration Screen" on page 9-2, to display  
the Fax Registration screen.  
Press [Group].  
–
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Group],  
enter the "2" on the keypad.  
3
4
Press [New].  
Set the functions.  
Network Fax  
9-9  
Registering/Settings  
9
–
–
Name:  
Enter the registration name.  
Destination:  
Select an address from [Internet Fax Address] that is registered in  
Group.  
[Internet Fax Address] can be not registered together with User Box  
and E-mail at the same time.  
5
Press [OK].  
Registration is performed and the registered destination is displayed  
on a list.  
6
7
Press [Close].  
When proceeding with the registration of Group, go to Step 3.  
Press [Exit] on the sub-area.  
9-10  
Network Fax  
Registering/Settings  
Registering the Group (IP Address Fax)  
9
1
2
See "Displaying the Fax Registration Screen" on page 9-2, to display  
the Fax Registration screen.  
Press [Group].  
–
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Group],  
enter the "2" on the keypad.  
3
4
Press [New].  
Set the functions.  
–
Name:  
Enter the registration name.  
Network Fax  
9-11  
Registering/Settings  
9
–
–
Receiving Model Type:  
Specify the model type (Full Color/Black) of the other party.  
Destination:  
Select an Address Book that is registered in the Group from [IP  
Address Fax Destination].  
The IP Address Fax Destination cannot be registered together with  
the User Box and the E-Mail at the same time.  
When the Receiving Model Type of the Group is set to [Full Color],  
IP Address Fax Destinations that can be registered are restricted  
only to those in which the model type of the other party is set to the  
color copier.  
When the model type of the other party of the Group is set to  
[Black], the IP Address Fax Destination can be registered  
irrespective of the setting of the model type of the other party.  
However, a fax is sent to all the addresses in the monochrome  
mode.  
5
Press [OK].  
Registration is performed and the registered destination is displayed  
on a list.  
6
7
Press [Close].  
When proceeding with the registration of Group, go to Step 3.  
Press [Exit] on the sub-area.  
9-12  
Network Fax  
Registering/Settings  
9
9.4  
Registering the Program  
In combination with the transmission conditions of [Scan Setting], an  
address to which messages are sent frequently can be registered in  
Program. With these kinds of information registered in Program, you can  
invoke the address and the transmission conditions thus registered by just  
pressing the Program key of [Program] and send out a message.  
-
For the Program, up to 400 (001 to 400) can be registered including the  
Program of other functions of this machine.  
-
Each Program can have a Program name.  
The explanation here is given of the operation to register the Program.  
!
Detail  
[Address Book], [Group] and [Program] can be also registered using the  
PageScope Web Connection. Using the PageScope Web Connection,  
setting can be changed or addresses can be registered from a computer  
connected to the network.  
Refer to "PageScope Web Connection" on page 12-2 or the User’s Guide  
(Network Scanner) for the method to use the PageScope Web  
Connection.  
Registering the Program  
The procedure for registering the Program is as follows.  
1
2
See "Displaying the Fax Registration Screen" on page 9-2, to display  
the Fax Registration screen.  
Press [Program].  
–
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of  
[Program], enter the "3" on the keypad.  
Network Fax  
9-13  
   
Registering/Settings  
Select the Program you want to register and then press [Edit].  
9
3
4
Set the functions.  
–
Name:  
Enter the registration name.  
–
–
Receiving Model Type:  
Set the model type (Full Color/Black) of the other party. (In the case  
of the Internet Fax, this cannot be used.)  
Destination:  
–
Select an address from [Select from Address Book] or enter it  
directly through [Direct Input].  
–
–
When Address Book is specified for an address, the details of the  
setting for Program take precedence over those for Address Book.  
Scan Setting:  
When setting the Scan Setting, press [Yes] and then set each  
function.  
–
Comm. Setting:  
When setting the Comm. Setting, press [Yes] and then set each  
function. In the case of the network fax, this is not used.  
5
6
Press [OK].  
Registration is performed and the registered destination is displayed  
on a list.  
Press [Close].  
9-14  
Network Fax  
Registering/Settings  
When proceeding with the registration of the Program, go to Step 3.  
Press [Exit] on the sub-area.  
9
–
7
Network Fax  
9-15  
Registering/Settings  
9
9.5  
Registering the Subject and Text of the E-Mail  
As for each of the Subject and the Text of the E-Mail, the explanation is given  
of the registration operation and the operation to set a default.  
!
Detail  
The Subject of E-Mail can be registered to 10 and the Text of E-Mail can  
be registered to 10.  
Registering the Subject of the E-Mail  
The procedure for registering the Subject of the E-Mail is as follows.  
1
2
See "Displaying the Fax Registration Screen" on page 9-2, to display  
the Fax Registration screen.  
Press [Subject/Text (for E-mail)].  
–
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of  
[Subject/Text (for E-mail)], enter the "4" on the keypad.  
3
Press [Subject].  
9-16  
Network Fax  
     
Registering/Settings  
9
4
Press [New].  
5
Press [Subject].  
–
–
The entry of up to 64 characters is available for [Subject] of  
[Subject/Text (for E-mail)].  
In [No.], an unused number is displayed.  
6
7
Enter the Subject in the screen displayed and then press [OK].  
For the operation of the entering character, see page 13-3.  
–
Press [OK].  
Registration is performed and the registered destination is  
displayed on a list.  
–
8
9
Press [Close].  
When proceeding with the registration of the Subject, go to Step 4.  
Press [Exit] on the sub-area.  
Network Fax  
9-17  
Registering/Settings  
9
Changing the Subject of the E-Mail  
The procedure for changing the Subject of the E-Mail is as follows.  
1
2
See "Displaying the Fax Registration Screen" on page 9-2, to display  
the Fax Registration screen.  
Press [Subject/Text (for E-mail)].  
–
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of  
[Subject/Text (for E-mail)], enter the "4" on the keypad.  
3
4
Press [Subject].  
Select the Subject you want to change and then press [Edit].  
–
Pressing  
or  
allows you to change the page to be  
displayed.  
9-18  
Network Fax  
Registering/Settings  
9
–
You can confirm the settings by selecting the Subject and pressing  
[Details].  
5
Press [Subject].  
6
7
Change the Subject in the screen displayed and then press [OK].  
–
For the operation of the entering character, see page 13-3.  
Press [OK].  
–
To stop registering, press [Cancel].  
The Subject is changed.  
8
9
Press [Close].  
When proceeding with the change of the Subject, go to Step 4.  
Press [Exit] on the sub-area.  
Network Fax  
9-19  
Registering/Settings  
9
Setting the Default of the Subject of the E-Mail  
The Subject set to the initial value here is used for the Internet Fax  
transmission. The procedure for setting the default of the Subject of the E-  
Mail is as follows.  
1
2
See "Displaying the Fax Registration Screen" on page 9-2, to display  
the Fax Registration screen.  
Press [Subject/Text (for E-mail)].  
–
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of  
[Subject/Text (for E-mail)], enter the "4" on the keypad.  
3
4
Press [Subject].  
Select the Subject you want to default and then press [Set as Default].  
9-20  
Network Fax  
 
Registering/Settings  
9
5
6
Press [Close].  
Press [Exit] on the sub-area.  
Network Fax  
9-21  
Registering/Settings  
9
Registering the Text of the E-Mail  
The procedure for registering the Text of the E-Mail is as follows.  
1
2
See "Displaying the Fax Registration Screen" on page 9-2, to display  
the Fax Registration screen.  
Press [Subject/Text (for E-mail)].  
–
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of  
[Subject/Text (for E-mail)], enter the "4" on the keypad.  
3
4
Press [Text].  
Press [New].  
9-22  
Network Fax  
Registering/Settings  
9
5
Press [Text].  
–
–
The entry of up to 256 characters is available for [Text] of  
[Subject/Text for E-mail].  
In [No.], an unused number is displayed.  
6
7
Enter the Text in the screen displayed and then press [OK].  
For the operation of the entering character, see page 13-3.  
–
Press [OK].  
Registration is performed and the registered destination is  
displayed on a list.  
–
8
9
Press [Close].  
When proceeding with the registration of the text, go to Step 4.  
Press [Exit] on the sub-area.  
Network Fax  
9-23  
Registering/Settings  
9
Changing the Text of the E-Mail  
The procedure for changing the Text of the E-Mail is as follows.  
1
2
See "Displaying the Fax Registration Screen" on page 9-2, to display  
the Fax Registration screen.  
Press [Subject/Text (for E-mail)].  
–
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of  
[Subject/Text (for E-mail)], enter the "4" on the keypad.  
3
4
Press [Text].  
Select the Text you want to change and then press [Edit].  
–
Pressing  
or  
allows you to change the page to be  
displayed.  
9-24  
Network Fax  
Registering/Settings  
9
–
You can confirm the settings by selecting the Text and pressing  
[Details].  
5
Press [Text].  
6
7
Change the Text in the screen displayed and then press [OK].  
–
For the operation of the entering character, see page 13-3.  
Press [OK].  
–
To stop registering, press [Cancel].  
The Text is changed.  
8
9
Press [Close].  
When proceeding with the change of the Text, go to Step 4.  
Press [Exit] on the sub-area.  
Network Fax  
9-25  
Registering/Settings  
9
Setting the Default of the Text of the E-Mail  
The Text set to the initial value here is used for the Internet Fax transmission.  
The procedure for setting the default of the Text of the E-Mail is as follows.  
1
2
See "Displaying the Fax Registration Screen" on page 9-2, to display  
the Fax Registration screen.  
Press [Subject/Text (for E-mail)].  
–
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of  
[Subject/Text (for E-mail)], enter the "4" on the keypad.  
3
4
Press [Text].  
Select the Text you want to default and then press [Set as Default].  
9-26  
Network Fax  
 
Registering/Settings  
9
5
6
Press [Close].  
Press [Exit] on the sub-area.  
Network Fax  
9-27  
Registering/Settings  
9
9.6  
Setting the Memory RX User Box  
When [Memory RX] is set as [ON] by the Utility Mode, a receiving document  
is saved in the Memory RX User Box.  
!
Detail  
For the printing method of Memory RX User Box, see "Memory Recep-  
tion" (p. 8-2).  
9-28  
Network Fax  
   
10 Utility Mode  
Utility Mode  
10  
10 Utility Mode  
10.1 Utility Mode Screen  
A Utility Mode should be designated to manage this machine. It is recom-  
mended that a specific person be authorized as Utility Mode to prevent con-  
fusion.  
The procedures for entering in and exiting the Utility Mode and setting FAX  
functions are described below.  
10.1.1 Entering User Setting  
Entering User Setting  
1
2
Press [Fax] and press [Utility/Counter] on the control panel.  
Press [User Setting].  
10.1.2 Exiting from User Setting  
Exiting from User Setting  
1
Press [Exit] on the sub-area.  
10-2  
Network Fax  
           
Utility Mode  
10  
10.1.3 Entering Administrator Setting  
Entering Administrator Setting  
1
2
Press [Fax] and press [Utility/Counter] on the control panel.  
Press [Administrator Setting].  
3
Enter the password and press [OK].  
!
Detail  
The password for the administrator can be changed in [Security Setting].  
The administrator should have a responsibility for the management of the  
password.  
Network Fax  
10-3  
   
Utility Mode  
10  
10.1.4 Exiting from Administrator Setting  
Exiting from Administrator Setting  
1
Press [Exit] on the sub-area.  
10-4  
Network Fax  
   
Utility Mode  
10  
10.2 FAX Utility Mode List  
The Network FAX Utility Mode includes the following items.  
is indicated when using the Internet Fax.  
is indicated when using the IP Address Fax.  
*
indicates factory default setting.  
10.2.1 User Setting >> Display Setting >> Fax Basic Screen  
Default Setting  
Set the initial condition of the FAX screen. (page 10-17)  
Item  
Description  
Available value  
*
Default Tab  
Set the default of the destination column Program / Group / Ad-  
in the fax screen.  
dress Book / Direct Input  
Default Pro-  
gram  
Set the default of the Program.  
Temporary One-Touch /  
PAGE1 - PAGE27  
*
*
Address Book  
Default Index  
Set the default of the Address Book.  
Main / ABC - etc  
*
Address Type  
Set the symbol of the Address type if it is ON / OFF  
Symbol Display displayed or not.  
*
No. of Charac-  
ters for Dest.  
Display  
Set the number of characters to be dis-  
played for the Address Name.  
14 char. / 24 char.  
10.2.2 User Setting >> Display Setting >> Fax Active Screen  
Set the message in transmission if it is displayed on the screen or not.  
(page 10-19)  
Item  
Description  
Available value  
*
TX Display  
RX Display  
Set the message in [Transmission] if it is ON / OFF  
displayed on the screen or not.  
*
Set the message in [Receive] if it is dis- ON / OFF  
played on the screen or not.  
Network Fax  
10-5  
         
Utility Mode  
10  
10.2.3 User Setting >> Initial Setting  
Set the default of the Fax function. (page 10-21)  
Item  
Description  
Available value  
Current Setting / Factory  
Fax  
[Current Setting]:  
*
Before entering the Utility Mode, each of Default  
the items that have been set on the touch  
panel is registered as the default of fax  
function.  
[Factory Default]:  
Values set when shipped from the factory  
are registered as the default of fax func-  
tion.  
10.2.4 Administrator Setting >> System Setting >> Power Save  
Setting>> Entering Power Save Mode (Fax)  
Set the Entering Power Save Mode (Fax). (page 10-23)  
Item  
Description  
Available value  
*
Entering Power If the [Immediately] have been selected  
Normal / Immediately  
Save Mode  
(Fax)  
and it is power save mode when input  
signals come, then power save mode will  
be resumed after completion of recep-  
tion.  
10.2.5 Administrator Setting >> System Setting >> Restrict User  
Access>> Restrict Operation Setting >> Restrict Fax  
Broadcasting  
Transmitting the fax to multiple destinations is prohibited. (page 10-25)  
Item  
Description  
Available value  
*
Restrict Fax  
Broadcasting  
Transmitting the fax to multiple destina-  
tions is prohibited.  
ON/ OFF  
10.2.6 Administrator Setting >> Administrator/Machine Setting  
>> Administrator Registration  
Enter the E-mail address of the administrator. This is used as a From address  
of the IP address fax. (page 10-27)  
Item  
Description  
Available value  
Administrator  
Registration  
Register the administrator of copier.  
Name / E-Mail Address  
10-6  
Network Fax  
             
Utility Mode  
10  
10.2.7 Administrator Setting >> Administrator/Machine Setting  
>> Input Machine Address  
Set the E-mail address of the copier that is used by the Internet fax.  
(page 10-29)  
Item  
Description  
Available value  
Administrator  
Registration  
Register the machine name and E-mail  
address of copier.  
Machine name / E-Mail  
10.2.8 Administrator Setting >> Network Setting >> TCP/IP  
Setting  
When a setting is made to ON, set the IP Address, the Subnet Mask and the  
Default Gateway. (page 10-31)  
Refer to "User’s Guide (Network/Scanner)" for more information about  
TCP/IP Setting.  
Item  
Description  
Available value  
*
TCP/IP Setting Set the TCP/IP.  
ON /OFF  
When a setting is made  
to ON, set the IP Ad-  
dress, the Subnet Mask  
and the Default Gate-  
way.  
Network Fax  
10-7  
   
Utility Mode  
10  
10.2.9 Administrator Setting >> Network Setting >> E-Mail  
Setting >> E-Mail TX (SMTP)  
Set the E-Mail TX (SMTP). (page 10-33)  
Other setting items of the E-Mail TX (SMTP) are not used for the Internet Fax.  
For details, see "User's Guide (Network/Scanner)".  
Item  
Description  
Available value  
*
E-Mail TX  
(SMTP)  
E-Mail TX Set-  
ting  
A setting is made to decide Allow /Restrict  
whether or not the E-mail  
TX Setting is used.  
SMTP Server  
Address  
Specify the SMTP server  
address or host name.  
-
*
Connection  
Timeout  
Specify the value of con-  
nection timeout.  
30 - 300 (60 sec. )  
Server Capaci- Set a maximum capacity  
1 - 100Mbyte/No  
Limit  
*
ty  
per mail that the SMTP  
server can receive.  
*
Port Number  
Specify the value of Port  
number.  
1 - 65535 (25 )  
*
Detail Setting > A setting is made to decide ON/OFF  
Authentication  
Setting  
whether or not the POP Be- When the POP Be-  
fore SMTP and the SMTP  
Authentication are con-  
ducted.  
fore SMTP is used,  
set the POP Before  
SMTP time.  
*
(0 - 60 (5 sec. ))  
10-8  
Network Fax  
 
Utility Mode  
10  
10.2.10Administrator Setting >> Network Setting >> E-Mail  
Setting >> E-Mail RX (POP)  
Set the E-Mail RX (POP). (page 10-35)  
Other setting items of the E-Mail RX (POP) are not used for the Internet Fax.  
For details, see "User's Guide (Network/Scanner)".  
Item  
Description  
Available value  
*
E-Mail RX  
(POP)  
E-Mail RX  
Setting  
A setting is made to decide ON /OFF  
whether or not the E-mail  
RX Setting is used.  
POP Server  
Address  
Specify the POP server ad-  
dress or host name.  
-
Login Name  
Password  
Detail Set-  
Set a log-in name to the  
POP server.  
-
Set a password to log in to  
the POP server.  
-
Set the APOP Authentica-  
APOP Authentication:  
*
ting > APOP tion and specify the value of  
ON/OFF  
Authentica-  
tion  
port number and connec-  
tion timeout.  
Port No.:  
1
*
- 65535 (110 )  
Connection Timeout:  
30 - 300 (30  
*
sec. )  
*
AutoReceive A setting is made to decide ON/OFF  
Check  
whether or not a mail is au- Polling Interval:  
*
tomatically obtained. When  
it is obtained automatically,  
specify the Polling Interval.  
1 - 60 (15 min. )  
Network Fax  
10-9  
 
Utility Mode  
10  
10.2.11Administrator Setting >> Network Setting >> Network Fax  
Setting  
Set items related to the network fax. (page 10-38)  
Item  
Description  
Available value  
*
Network Fax  
Function Set- Fax  
ting  
IP Address  
When the IP Address Fax is  
used, a setting is made to ON.  
ON / OFF  
*
Network Fax  
Function Set-  
ting  
Internet Fax When the Internet fax is used, a ON / OFF  
setting is made to ON.  
*
SMTP TX Set- Port No.  
ting  
Set a port number while in the  
SMTP transmission.  
1 - 65535 (25 )  
*
Connection Set a time for the connection  
30 - 300 (60 sec. )  
Timeout  
timeout while in the SMTP  
transmission.  
*
SMTP RX  
Setting  
SMTP RX  
A setting is made to decide  
whether or not the SMTP re-  
ception function is used.  
ON / OFF  
*
Port No.  
Set a port number while in the  
SMTP reception.  
1 - 65535 (25 )  
*
Connection Set a time for the connection  
5 - 1000 (60 sec. )  
Timeout  
timeout while in the SMTP re-  
ception.  
10.2.12Administrator Setting >> Fax Setting >> Header  
Information  
Register the Sender Name and the Fax ID. (page 10-44)  
Item  
Description  
Available value  
Sender Name  
The name registered is printed on the  
document received by the other party as and symbols.  
a sender information.  
Up to 30 in characters  
Sender Fax No. The Fax ID registered is printed on the  
Up to 20 characters with  
document received by the other party as 0 to 9, +, space, * and #  
a sender information.  
used.  
The FAX number of the machine is nor-  
mally entered.  
Sender Name  
Registration  
Up to 20 sender names are registered.  
The sender names thus registered can be  
selected while in the transmission.  
-
10-10  
Network Fax  
     
Utility Mode  
10  
10.2.13Administrator Setting >> Fax Setting >> Header/Footer  
Position  
Set the method of specifying the sender information and the reception  
information. (page 10-47)  
Item  
Description  
Available value  
Header Posi-  
tion  
Set a position in which the sender infor- Inside Body Text / Out-  
*1  
*
mation is printed.  
side Body Text / OFF  
The use of [Outside Body Text] is una-  
vailable for the Internet Fax/IP Address  
Fax. Even if set to [Outside Body Text],  
the sender information is added to the  
[Inside Body Text].  
Footer Position Set the reception time and the reception Inside Body Text / Out-  
*
number if they are printed or not on the  
document received. In the color mode of  
the IP address fax, [Outside Body Text]  
cannot be used. Even when set to [Out-  
side Body Text], information received is  
added to [Inside Body Text].  
side Body Text / OFF  
*1  
The setting value is different depending on the country.  
10.2.14Administrator Setting >> Fax Setting >> Telephone Line  
Settings  
For the IP address fax function, set the [Number of Redial] and the [Redial  
Interval]. These are normally shared with the fax function. For details of other  
items related to the Telephone Line Setting, see "User's Guide (Facsimile  
Operations). (page 10-50)  
Item  
Description  
Available value  
*
Number of Re- Set the number of redials when no re-  
*1  
0-7 (3 times )  
dials  
sponse is available due to the other party  
being busy.  
*
Redial Interval  
Set the intervals between the redials.  
1-15 (3 min. )  
*1  
The setting value is different depending on the country.  
Network Fax  
10-11  
       
Utility Mode  
10  
10.2.15Administrator Setting >> Fax Setting >> TX/RX Setting  
Sets the print method at the transmission/reception mode. (page 10-52)  
Item  
Description  
Available value  
*
Duplex Print  
(RX)  
When set to ON, the original received is  
printed on both sides of the paper.  
OFF / ON  
*
Inch Paper Pri- By setting this function ON, inch series  
OFF / ON  
*1  
ority Over A4  
form of paper is preferentially selected for  
the received original.  
*
Print Paper Se- When the priority of each size is set:  
Auto Select / Fixed Size  
lection  
A record is made in the priority size.  
When no priority size is set, a record is  
made in the nearest size.  
When the fixing of each size is set:  
A record is made only in the size set.  
/ Priority Size  
While in the reception in  
color mode, this is fixed  
to [Auto Select].  
1
Print Paper  
Size  
Set the paper size on which the docu-  
ment received is printed.  
A3 / B4 / A4* / 8 / × 11 /  
2
*1 *2  
1
8 / × 14 / 11 × 17  
2
The default varies according to the set-  
ting of [Inch Paper Priority Over A4].  
*
Tray Selection  
for RX Print  
Determines the paper tray if you want to Auto / Tray 1 / Tray 2 /  
fix the paper tray for received document. Tray 3 / Tray 4  
While in the reception in  
*3  
color mode, this is fixed  
to [Auto].  
*
Min. Reduction Set the output magnification of the origi- 87-96 / × 1.0  
*4 *5  
for RX Print  
nal received.  
*
Print Separate  
Fax Pages  
Determines the default of transmission  
mode.  
OFF / ON  
*6  
*
No. of Sets (RX) Set the number of prints for the received 1 -10  
document.  
*1  
:
:
The displays are different depending on the country.  
*2  
To make the setting of [Print Paper Size] enable, set [Tray Selection for  
RX Print] to [Auto].  
*3  
*4  
:
:
Tray type may be different depending on the installed option.  
When [Min. Reduction for RX Print] is set to [x1.0], [Print Paper  
Selection] and [Tray Selection for RX Print] are set to [Auto]. [Print  
Separate Fax Pages] is turned to [OFF].  
*5  
*6  
:
When receiving a fax in the color mode, the text is always recorded in  
life size.  
:
When receiving a fax in the color mode, the use of [Print Separate Fax  
Pages] is not available.  
10-12  
Network Fax  
   
Utility Mode  
10  
10.2.16Administrator Setting >> Fax Setting >> Function Setting  
Turns ON/OFF transmission/reception functions. (page 10-55)  
For details of other items related to the Function Setting, see "User's Guide  
(Facsimile Operations).  
Item  
Description  
Available value  
*
Destina-  
tion  
Check  
Display  
Function  
Set whether or not to display the list ON/ OFF  
of destinations specified at the time  
of facsimile transmission.  
*
Memory RX  
The memory reception is the function ON/ OFF  
used to receive documents and store  
in memory so that you can print them  
out later as necessary.  
10.2.17Administrator Setting >> Fax Setting >> Report Settings  
Sets the method to print a report. (page 10-60)  
Item  
Description  
Available value  
Activity Report  
Determines whether to print the report  
and the timing at which the report will be  
printed out.  
OFF / Daily / Every 100  
Comm. / 100/Daily  
*
When you set the output  
of Activity Report to [Dai-  
ly] or [100/Daily], you can  
also set the time to out-  
put the report.  
*
TX Report  
ON / If TX Fails / OFF  
*
Sequential TX  
Report  
ON / OFF  
*
Broadcast Re-  
sult Report  
Set up the Broadcast Result Report  
printing method.  
All Dest. /1 Dest. at a  
time  
*
TX Result Re-  
port Check  
Determines whether to display the trans- OFF / ON  
mission result report select screen. If you  
select “ON”, it will be displayed after  
each transmission.  
*
Network Fax  
Determines whether to print the Network ON / OFF  
RX Error Report Fax RX Error Report.  
Network Fax  
10-13  
       
Utility Mode  
10  
Item  
Description  
Available value  
*
MDN Message Sets whether to print the MDN message Do not Print/Print  
automatically.  
*
DSN Message  
Sets whether to print the received DSN  
message automatically.  
Do not Print /Print  
*
Receipt Mail  
Text  
Sets whether to print the body of the mail Do not Print/Print  
subjected to an error automatically.  
*
indicates factory default setting.  
10-14  
Network Fax  
Utility Mode  
10  
10.2.18Administrator Setting >> Fax Setting >> Job Settings List  
!
Detail  
For details, page 11-28.  
10.2.19Administrator Setting >> Fax Setting >> Network Fax  
Setting  
Set items related to the network fax. (page 10-63)  
Item  
Description  
Available value  
*
Black Compression Level  
Set the Black Compression MH /MR/MMR  
Level while in the mono-  
chrome transmission mode.  
Internet Fax  
RX Ability  
Compression  
Type  
Set the reception ability re-  
lated to the compression  
type.  
MH/MR/MMR  
A3/A4/B4  
Paper Size  
Resolution  
Set the reception ability re-  
lated to the paper size.  
Set the reception ability re-  
lated to the resolution.  
Std./Fine/Super  
Fine/Ultra Fine  
(When [Ultra Fine] is set  
in [Internet Fax Ad-  
vanced Setting]>[Max  
Resolution], [UltraFine]  
is not displayed.)  
*
I-Fax Ad-  
vanced Set-  
tings  
MDN Request A setting is made to decide ON / OFF  
whether or not an MDN re-  
quest is made.  
*
DSN Request  
A setting is made to decide ON / OFF  
whether or not an DSN re-  
quest is made.  
*
MDN Re-  
sponse  
A setting is made to decide ON / OFF  
whether or not an MDN re-  
sponse is made.  
*
MDN/DSN  
Response  
Watch Time  
A setting is made to decide 1 - 99/OFF (24 hours )  
whether or not an MDN/DSN  
response is monitored.  
*
Max Resolu-  
tion  
Sets the max resolution.  
Super Fine/Ultra Fine  
Network Fax  
10-15  
     
Utility Mode  
10  
10.2.20Administrator Setting >> Security Setting >>Security De-  
tails>>Restrict Fax TX  
Disable the functions for FAX transmission. (page 10-66)  
Item  
Description  
Available value  
*
Restrict Fax TX  
All the functions for the FAX trans- ON / OFF  
mission are disabled so that any  
operation from the [Fax] button on  
the control panel is not accepted.  
10-16  
Network Fax  
 
Utility Mode  
10  
10.3 Fax Basic Screen Default Setting  
Set the initial condition of the FAX screen.  
Item  
Description  
Available value  
*
Default Tab  
Set the default of the destination column Program / Group / Ad-  
in the fax screen.  
dress Book / Direct Input  
Default Pro-  
gram  
Set the default of the Program.  
Temporary One-Touch /  
PAGE1 - PAGE27  
*
*
Address Book  
Default Index  
Set the default of the Address Book.  
Main / ABC - etc  
*
Address Type  
Set the symbol of the Address type if it is ON / OFF  
Symbol Display displayed or not.  
*
No. of Charac-  
ters for Dest.  
Display  
Set the number of characters to be dis-  
played for the Address Name.  
14 char. / 24 char.  
*
indicates factory default setting.  
Fax Basic Screen Default Setting  
1
2
Open the User Setting screen (See "Entering User Setting" on  
page 10-2).  
Press [Display Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Display  
Setting], enter 2 through the numeric keypad.  
Network Fax  
10-17  
     
Utility Mode  
10  
3
4
Press [Fax Basic Screen Default Setting].  
Select the item you wish to set.  
–
To close the Utility Mode screen, press [Exit] in the sub-area.  
5
Select the parameter you wish to set.  
6
7
Press [Close].  
The value of the parameter is changed.  
–
Press [Exit] on the sub-area.  
10-18  
Network Fax  
Utility Mode  
10  
10.4 Fax Active Screen  
Set the message in transmission if it is displayed on the screen or not.  
Item  
Description  
Available value  
*
TX Display  
RX Display  
Set the message in [Transmission] if it is  
displayed on the screen or not.  
ON / OFF  
*
Set the message in [Receive] if it is dis-  
played on the screen or not.  
ON / OFF  
*
indicates factory default setting.  
Fax Active Screen  
1
2
Open the User Setting screen (See "Entering User Setting" on  
page 10-2).  
Press [Display Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Display  
Setting], enter 2 through the numeric keypad.  
3
Press [Fax Active Screen].  
Network Fax  
10-19  
     
Utility Mode  
10  
4
5
Select [Transmission Display] or [Receipt Display].  
–
To close the Utility Mode screen, press [Exit] in the sub-area.  
Select the parameter you wish to set.  
6
7
Press [Close].  
The value of the parameter is changed.  
–
Press [Exit] on the sub-area.  
10-20  
Network Fax  
Utility Mode  
10  
10.5 Initial Setting  
Set the default of the Fax function.  
It is possible to set a Fax function that is selected when the Main Power is  
turned on or when [Reset] is pressed.  
For this setting, display the Fax screen and press the [Utility/Counter] on this  
screen.  
Item  
Description  
Available value  
Fax  
[Current Setting]:  
Current Setting / Fac-  
tory Default  
*
Before entering the Utility Mode, each of  
the items that have been set on the touch  
panel is registered as the default of fax  
function.  
[Factory Default]:  
Values set when shipped from the factory  
are registered as the default of fax function.  
*
indicates factory default setting.  
Initial Setting  
1
2
Open the User Setting screen (See "Entering User Setting" on  
page 10-2).  
Press [Initial Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Initial  
Setting], enter 3 through the numeric keypad.  
Network Fax  
10-21  
     
Utility Mode  
10  
3
Press [Factory Default]. and then press [OK].  
–
When you want to stop the setting, press [Cancel].  
4
5
Press [Close].  
–
The value of the parameter is changed.  
Press [Exit] on the sub-area.  
10-22  
Network Fax  
Utility Mode  
10  
10.6 Entering Power Save Mode (Fax)  
Set the Entering Power Save Mode (Fax).  
Item  
Description  
Available value  
*
Entering Power If the [Immediately] have been selected and Normal / Immediately  
Save Mode  
(Fax)  
it is power save mode when input signals  
come, then power save mode will be re-  
sumed after completion of reception.  
*
indicates factory default setting.  
Entering Power Save Mode (Fax)  
1
2
Open the Administrator Setting screen (See "Entering Administrator  
Setting" on page 10-3).  
Press [System Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [System  
Setting], enter 1 through the numeric keypad.  
3
Press [Power Save Setting].  
Network Fax  
10-23  
     
Utility Mode  
10  
4
5
Press [Entering Power Save Mode (Fax)].  
Select the parameter you wish to set.  
Press [Close].  
6
7
–
The value of the parameter is changed.  
Press [Exit] on the sub-area.  
10-24  
Network Fax  
Utility Mode  
10  
10.7 Restrict Fax Broadcasting  
Transmitting the fax to multiple destinations is prohibited.  
Item  
Description  
Available value  
*
Restrict Fax  
Broadcasting  
Transmitting the fax to multiple destina-  
tions is prohibited.  
ON/ OFF  
*
indicates factory default setting.  
Print/Fax Output Settings  
1
2
Open the Administrator Setting screen (See "Entering Administrator  
Setting" on page 10-3).  
Press [System Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [System  
Setting], enter 1 through the numeric keypad.  
3
Press [Restrict User Access].  
Network Fax  
10-25  
     
Utility Mode  
10  
4
5
Press [Restrict Operation Setting].  
Press [Restrict Fax Broadcasting] and select [ON].  
Press [Close].  
6
7
–
The value of the parameter is changed.  
Press [Exit] on the sub-area.  
10-26  
Network Fax  
Utility Mode  
10  
10.8 Administrator Registration  
Enter the E-mail address of the administrator. This is used as a From address  
of the IP Address Fax.  
Item  
Description  
Available value  
Administrator  
Registration  
Register the administrator of copier.  
Name / E-Mail Address  
Administrator Registration  
1
2
Open the Administrator Setting screen (See "Entering Administrator  
Setting" on page 10-3).  
Press [Administrator/Machine Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of  
[Administrator/Machine Setting], enter 2 through the numeric  
keypad.  
3
Press [Administrator Registration].  
Network Fax  
10-27  
   
Utility Mode  
10  
4
Press [Name] and [E-Mail Address] to register the administrator and  
press [OK].  
5
6
Press [Close].  
–
The value of the parameter is changed.  
Press [Exit] on the sub-area.  
10-28  
Network Fax  
Utility Mode  
10  
10.9 Input Machine Address  
Set the E-mail address of the copier that is used by the Internet Fax.  
Item  
Description  
Available value  
Administrator  
Registration  
Register the machine name and E-mail ad- Machine name / E-Mail  
dress of copier.  
Input Machine Address  
1
2
Open the Administrator Setting screen (See "Entering Administrator  
Setting" on page 10-3).  
Press [Administrator/Machine Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of  
[Administrator/Machine Setting], enter 2 through the numeric  
keypad.  
3
Press [Inpur Machine Address].  
Network Fax  
10-29  
   
Utility Mode  
10  
4
Press [Machine Name] and [E-Mail] to register the E-mail address of  
copier and press [OK].  
5
6
Press [Close].  
–
The value of the parameter is changed.  
Press [Exit] on the sub-area.  
10-30  
Network Fax  
Utility Mode  
10  
10.10 TCP/IP Setting  
When a setting is made to ON, set the IP Address, the Subnet Mask and the  
Default Gateway.  
!
Detail  
Refer to "User’s Guide (Network/Scanner)" for more information about  
TCP/IP Setting.  
Item  
Description  
Available value  
*
TCP/IP Setting Set the TCP/IP.  
ON /OFF  
When a setting is made  
to ON, set the IP Ad-  
dress, the Subnet  
Mask and the Default  
Gateway.  
*
indicates factory default setting.  
TCP/IP Setting  
1
2
Open the Administrator Setting screen (See "Entering Administrator  
Setting" on page 10-3).  
Press [Network Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Network  
Setting], enter 5 through the numeric keypad.  
Network Fax  
10-31  
   
Utility Mode  
10  
3
4
5
Press [TCP/IP Setting].  
Press [ON] and then [Fwd.].  
Set the parameter you wish to set.  
6
7
Press [OK].  
A message for restarting the copier is displayed.  
Turn off and on the main power of the copier for restarting.  
–
Turn off the main power of the copier, and then turn it on after  
waiting for more than 5 seconds.  
10-32  
Network Fax  
Utility Mode  
10  
10.11 E-Mail TX (SMTP)  
Set the E-Mail TX (SMTP).  
Other setting items of the E-Mail TX (SMTP) are not used for the Internet Fax.  
For details, see "User's Guide (Network/Scanner)".  
Item  
Description  
Available value  
*
E-Mail TX  
(SMTP)  
E-Mail TX Set-  
ting  
A setting is made to decide Allow /Restrict  
whether or not the E-mail  
TX Setting is used.  
SMTP Server  
Address  
Specify the SMTP server  
address or host name.  
-
*
Connection  
Timeout  
Specify the value of con-  
nection timeout.  
30 - 300 (60 sec. )  
Server Capaci- Set a maximum capacity  
1 - 100Mbyte/No  
Limit  
*
ty  
per mail that the SMTP  
server can receive.  
*
Port Number  
Specify the value of Port  
number.  
1 - 65535 (25 )  
*
Detail Setting > A setting is made to decide ON/OFF  
Authentication  
Setting  
whether or not the POP Be- When the POP Be-  
fore SMTP and the SMTP  
Authentication are con-  
ducted.  
fore SMTP is used,  
set the POP Before  
SMTP time.  
*
(0 - 60 (5 sec. ))  
*
indicates factory default setting.  
E-Mail TX (SMTP)  
1
2
Open the Administrator Setting screen (See "Entering Administrator  
Setting" on page 10-3).  
Press [Network Setting].  
–
Some items may not be displayed depending on the optional  
settings.  
Network Fax  
10-33  
   
Utility Mode  
10  
–
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Network  
Setting], enter 5 through the numeric keypad.  
3
4
5
Press [E-Mail Setting].  
Press [E-Mail TX (SMTP)].  
Set the item you wish to set.  
Press [OK].  
6
7
Press [Close].  
The value of the parameter is changed.  
8
Press [Exit] on the sub-area.  
10-34  
Network Fax  
Utility Mode  
10  
10.12 E-Mail RX (POP)  
Set the E-Mail RX (POP).  
Other setting items of the E-Mail RX (POP) are not used for the Internet Fax.  
For details, see "User's Guide (Network/Scanner)".  
Item  
Description  
Available value  
*
E-Mail RX  
(POP)  
E-Mail RX Set-  
ting  
A setting is made to decide  
whether or not the E-mail RX  
Setting is used.  
ON /OFF  
POP Server Ad- Specify the POP server ad-  
-
-
-
dress  
dress or host name.  
Login Name  
Set a log-in name to the  
POP server.  
Password  
Set a password to log in to  
the POP server.  
Detail Setting > Set the APOP Authentica-  
APOP Authenti- tion and specify the value of  
APOP Authentica-  
tion:  
*
cation  
port number and connection  
timeout.  
ON/OFF  
Port No.: 1 - 65535  
*
(110 )  
Connection Time-  
out:  
30 - 300 (30  
*
sec. )  
*
Auto Receive  
Check  
A setting is made to decide  
whether or not a mail is au-  
tomatically obtained. When  
it is obtained automatically,  
specify the Polling Interval.  
ON/OFF  
Polling Interval:  
1 - 60 (15  
min. )  
The operationof the  
Auto Receive  
*
Check function is  
available only when  
the Internet Fax  
(Administrator Set-  
ting > Network Set-  
ting > Network Fax  
Setting > Network  
Fax Function Set-  
tings) is turned  
[ON].  
*
indicates factory default setting.  
Network Fax  
10-35  
   
Utility Mode  
10  
E-Mail RX (POP)  
1
2
Open the Administrator Setting screen (See "Entering Administrator  
Setting" on page 10-3).  
Press [Network Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Network  
Setting], enter 5 through the numeric keypad.  
3
4
Press [E-Mail Setting].  
Press [E-Mail RX (POP)].  
10-36  
Network Fax  
Utility Mode  
10  
5
Set the item you wish to set.  
6
7
Press [OK].  
Press [Close].  
The value of the parameter is changed.  
8
Press [Exit] on the sub-area.  
Network Fax  
10-37  
Utility Mode  
10  
10.13 Network Fax Function Settings  
Set items related to the network fax.  
Item  
Description  
Available value  
*
Network Fax  
Function Set-  
ting  
IP Address Fax When the IP Address Fax is  
used, a setting is made to ON.  
ON / OFF  
*
Network Fax  
Function Set-  
ting  
Internet Fax  
When the Internet fax is used, a ON / OFF  
setting is made to ON.  
*
indicates factory default setting.  
Note  
To use the IP Address Fax function, a fax kit is required optionally.  
For details of the optional fax kit, contact your service representative.  
Network Fax Function Settings  
1
2
Open the Administrator Setting screen (See "Entering Administrator  
Setting" on page 10-3).  
Press [Network Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Network  
Setting], enter 5 through the numeric keypad.  
10-38  
Network Fax  
   
Utility Mode  
10  
3
Press [Forward].  
4
5
6
Press [Network Fax Setting].  
Press [Network Fax Function Settings].  
Set the item you wish to set.  
Network Fax  
10-39  
Utility Mode  
10  
7
8
Press [OK].  
Press [Close].  
The value of the parameter is changed.  
9
Press [Exit] on the sub-area.  
10-40  
Network Fax  
Utility Mode  
10  
10.14 SMTP TX/RX Setting  
Set items related to the network fax.  
Item  
Description  
Available value  
*
SMTP TX Set-  
ting  
Port No.  
Set a port number while in  
the SMTP transmission.  
1 - 65535 (25 )  
*
Connection  
Timeout  
Set a time for the connec-  
tion timeout while in the  
SMTP transmission.  
30 - 300 (60 sec. )  
*
SMTP RX Set-  
ting  
SMTP RX  
Port No.  
A setting is made to decide ON / OFF  
whether or not the SMTP  
reception function is used.  
*
Set a port number while in  
the SMTP reception.  
1 - 65535 (25 )  
*
Connection  
Timeout  
Set a time for the connec-  
tion timeout while in the  
SMTP reception.  
5 - 1000 (60 sec. )  
*
indicates factory default setting.  
SMTP TX/RX Setting  
1
2
Open the Administrator Setting screen (See "Entering Administrator  
Setting" on page 10-3).  
Press [Network Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Network  
Setting], enter 5 through the numeric keypad.  
Network Fax  
10-41  
 
Utility Mode  
10  
3
4
5
Press [Forward].  
Press [Network Fax Setting].  
Press [SMTP TX Setting] or [SMTP RX Setting].  
10-42  
Network Fax  
Utility Mode  
10  
6
Set the item you wish to set.  
– In case of [SMTP TX Setting]  
–
In case of [SMTP RX Setting]  
7
8
Press [OK].  
Press [Close].  
The value of the parameter is changed.  
9
Press [Exit] on the sub-area.  
Network Fax  
10-43  
Utility Mode  
10  
10.15 Header Information  
Register the Sender Name and the Fax ID.  
Item  
Description  
Available value  
Sender Name  
The name registered is printed on the doc- Up to 30 in characters  
ument received by the other party as a  
sender information.  
and symbols.  
Sender Fax No. The Fax ID registered is printed on the doc- Up to 20 characters  
ument received by the other party as a  
sender information.  
with 0 to 9, +, space, *  
and # used.  
The FAX number of the machine is normally  
entered.  
Sender Name  
Registration  
Up to 20 sender names are registered. The  
sender names thus registered can be se-  
lected while in the transmission.  
-
Header Information  
1
2
Open the Administrator Setting screen (See "Entering Administrator  
Setting" on page 10-3).  
Press [Fax Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Fax  
Setting], enter 8 through the numeric keypad.  
10-44  
Network Fax  
     
Utility Mode  
10  
3
Press [Header Information].  
4
5
6
Press [Sender Name].  
Name Input screen appears.  
Enter the Sender Name and press [OK].  
–
See "Entering Text" on page 13-3 for more information.  
When registering the multiple sender names, press [Sender Name  
Registration].  
7
With a list selected that you want to register, press [Edit]. In the  
character input screen, enter the name of a sender that you want to  
register and press [OK].  
–
The registration of up to 20 sender names is available.  
Network Fax  
10-45  
Utility Mode  
10  
–
Sender names registered can be selected from the Scan Setting  
screen while in the transmission. For details, refer to p. 7-33.  
8
9
Press [OK] and then press [Close].  
The Sender Name you have entered is registered.  
Press [Exit] on the sub-area.  
10-46  
Network Fax  
Utility Mode  
10  
10.16 Header/Footer Position  
You may select this printing feature to be ON or OFF. This feature identifies  
the originating station and the time of reception. If you select ON, you may  
also choose to print this information.  
Item  
Description  
Available value  
Header Posi-  
tion  
Set a position in which the  
sender information is print-  
ed.  
Inside Body Text:  
*1  
The sender information  
will be printed inside the  
area corresponding to the  
document.  
Outside Body Text*:  
The sender information  
will be printed outside the  
area corresponding to the  
document.  
The sender information  
will not be printed.  
OFF:  
Footer Position Set the reception time and  
the reception number if they  
are printed or not on the  
Inside Body Text:  
The time/number infor-  
mation will be printed in-  
side the area  
document received. In the  
color mode of the IP address  
fax, [Outside Body Text]  
corresponding to the  
document.  
cannot be used. Even when Outside Body Text:  
set to [Outside Body Text],  
information received is add-  
ed to [Inside Body Text].  
The time/number infor-  
mation will be printed at  
the bottom of the repro-  
duced pages.  
The time/number infor-  
mation will not be printed.  
*
OFF :  
*
indicates factory default setting.  
*1  
The displays are different depending on the country.  
!
Detail  
The use of [Outside Body Text] is unavailable for the IP Address Fax.  
Even if set to [Outside Body Text], the sender information is added to the  
[Inside Body Text].  
In the color mode of the IP Address Fax, [Outside Body Text] cannot be  
used. Even when set to [Outside Body Text], information received is  
added to [Inside Body Text].  
The information identifying the originating station, which can be printed  
on the reproduced pages at the receiving station, is both of the FAX ID  
and the name. For details, see "Sender Information" on page 3-46.  
Network Fax  
10-47  
   
Utility Mode  
10  
Header/Footer Position  
1
2
Open the Administrator Setting screen (See "Entering Administrator  
Setting" on page 10-3).  
Press [Fax Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Fax  
Setting], enter 8 through the numeric keypad.  
3
4
Press [Header/Footer Position].  
Select the item you wish to set.  
–
To close the Utility Mode screen, press [Exit] in the sub-area.  
10-48  
Network Fax  
 
Utility Mode  
10  
5
Select the parameter you wish to set.  
6
7
Press [Close].  
The value of the parameter is changed.  
Press [Exit] on the sub-area.  
Network Fax  
10-49  
Utility Mode  
10  
10.17 Telephone Line Settings  
For the IP address fax function, set the [Number of Redial] and the [Redial  
Interval]. These are normally shared with the fax function.  
Other items are not used for the IP Address Fax.  
!
Detail  
For the network fax function, set the [Number of Redial] and the [Redial  
Interval]. For other items, see "User’s Guide (Facsimile Operations)".  
Item  
Description  
Available value  
*
Number of Re- Set the number of redials when no re-  
*1  
0-7 (3 times )  
dials  
sponse is available due to the other party  
being busy.  
*
Redial Interval  
Set the intervals between the redials.  
1-15 (3 min. )  
*1  
The setting value is different depending on the country.  
indicates factory default setting.  
*
Telephone Line Settings  
1
2
Open the Administrator Setting screen (See "Entering Administrator  
Setting" on page 10-3).  
Press [Fax Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Fax  
Setting], enter 8 through the numeric keypad.  
10-50  
Network Fax  
     
Utility Mode  
10  
3
Press [Telephone Line Setting].  
4
Select the item you wish to set.  
–
–
Use  
or  
to go to the next or previous screen.  
When you want to stop the setting, press [Exit] in the sub-area.  
5
Select the parameter you wish to set.  
6
7
Press [Close].  
The value of the parameter is changed.  
Press [Exit] on the sub-area.  
Network Fax  
10-51  
Utility Mode  
10  
10.18 TX/RX Setting  
These are the options on the defaults of transmission and reception modes.  
Item  
Description  
Available value  
*
Duplex Print  
(RX)  
When set to ON, the original received is  
printed on both sides of the paper.  
Not indicated when [Print Separate Fax  
Pages] is ON.  
OFF / ON  
*
Inch Paper Pri- By setting this function ON, inch series  
OFF / ON  
*1  
ority Over A4  
form of paper is preferentially selected for  
the received original.  
*
Print Paper Se- When the priority of each size is set:  
Auto Select / Fixed  
lection  
A record is made in the priority size. When Size / Priority Size  
no priority size is set, a record is made in  
the nearest size.  
While in the reception  
in color mode, this is  
fixed to [Auto Select].  
When the fixing of each size is set:  
A record is made only in the size set.  
*
1
Print Paper  
Set the paper size on which the document A3 / B4 / A4 / 8 / × 11  
2
*1 *2  
Size  
1
received is printed.  
/ 8 / × 14 / 11 × 17  
2
The default varies according to the setting  
of [Inch Paper Priority Over A4].  
*
Tray Selection  
for RX Print  
Determines the paper tray if you want to fix Auto / Tray 1 / Tray 2 /  
the paper tray for received document.  
*3  
Tray 3 / Tray 4  
While in the reception  
in color mode, this is  
fixed to [Auto].  
*
Min. Reduction Set the output magnification of the original 87-96 / × 1.0  
*4 *5  
for RX Print  
received.  
*
Print Separate  
Fax Pages  
Determines the default of transmission  
mode.  
OFF / ON  
*6  
Not indicated if Duplex Print (RX) is ON.  
*
No. of Sets (RX) Set the number of prints for the received  
document.  
1 -10  
* indicates factory default setting.  
*1  
:
:
The displays are different depending on the country.  
*2  
To make the setting of [Print Paper Size] enable, set [Tray Selection for  
RX Print] to [Auto].  
*3  
*4  
:
:
Tray type may be different depending on the installed option.  
When [Min. Reduction for RX Print] is set to [x1.0], [Print Paper  
Selection] and [Tray Selection for RX Print] are set to [Auto]. [Print  
Separate Fax Pages] is turned to [OFF].  
*5  
:
When receiving a fax in the color mode, the text is always recorded in  
life size.  
10-52  
Network Fax  
   
Utility Mode  
10  
*6  
:
When receiving a fax in the color mode, the use of [Print Separate Fax  
Pages] is not available.  
TX/RX Setting  
1
2
Open the Administrator Setting screen (See "Entering Administrator  
Setting" on page 10-3).  
Press [Fax Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Fax  
Setting], enter 8 through the numeric keypad.  
3
Press [TX/RX Setting].  
Network Fax  
10-53  
 
Utility Mode  
10  
4
Select the item you wish to set.  
–
–
Use  
or  
to go to the next or previous screen.  
To close the Utility Mode screen, press [Exit] in the sub-area.  
5
6
Select the parameter you wish to set.  
Press [Close].  
The value of the parameter is changed.  
7
Close [Exit] on the sub-area.  
10-54  
Network Fax  
Utility Mode  
10  
10.19 Function Setting  
You can turn on or off the transmission/reception functions individually.  
!
Detail  
For items other than Destination Check Display Function of Function  
Setting, see "User’s Guide (Facsimile Operations)".  
10.19.1Function ON/OFF Setting  
Select ON or OFF for each function.  
Item  
Description  
Available value  
*
Destination  
Check Dis-  
Set whether or not to display the list ON/OFF  
of destinations specified at the time  
play Function of facsimile transmission.  
*
indicates factory default setting.  
Turning ON/OFF transmission/reception functions  
1
2
Open the Administrator Setting screen (See "Exiting from Administrator  
Setting" on page 10-4).  
Press [Fax Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Fax  
Setting], enter 8 through the numeric keypad.  
Network Fax  
10-55  
     
Utility Mode  
10  
3
4
Press [Function Setting].  
Press [Function ON/OFF Setting].  
–
If any function of [Memory RX], [Forward TX Setting], [Fax RX  
Setting], or [TSI User Box Setting] is ON, other items are not  
displayed.  
5
Select the item you wish to set.  
–
To close the Utility Mode screen, press [Exit] in the sub-area.  
10-56  
Network Fax  
Utility Mode  
10  
6
Select the parameter you wish to set.  
7
8
Press [Close].  
The value of the parameter is changed.  
–
Press [Exit] on the sub-area.  
Network Fax  
10-57  
Utility Mode  
10  
10.19.2Memory RX  
You can enable or disable unconditional memory reception, which means to  
receive documents and store in memory so that you can print them later.  
When set to ON, set the password within 8 digits that is used while in the  
print.  
Item  
Description  
Available value  
*
Memory RX  
The memory reception is the function ON / OFF  
used to receive documents and store Set a password within an 8-  
in memory so that you can print them digit.  
out later as necessary.  
*
indicates factory default setting.  
!
Detail  
Setting the Memory RX to ON makes it impossible to select the Fax RX  
Setting, the TSI User Box Setting and the Forward TX Setting option.  
To print the document received in memory reception mode, see "Memory  
Reception" on page 8-2.  
Setting up Memory RX  
1
2
Open the Administrator Setting screen (See "Exiting from Administrator  
Setting" on page 10-4).  
Press [Fax Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Fax  
Setting], enter 8 through the numeric keypad.  
10-58  
Network Fax  
   
Utility Mode  
10  
3
Press [Function Setting].  
4
5
Press [Memory RX].  
Press [ON] and fill the [Password] box with the password (8 digits)  
needed to print out the document received.  
–
–
The password is a number of up to 8 digits.  
If you press [C] (clear) the information you have entered will be  
deleted.  
–
When you want to stop the setting, press [Cancel].  
6
7
Press [OK] and then [Close].  
The value of the parameter is changed.  
Press [Exit] on the sub-area.  
Network Fax  
10-59  
Utility Mode  
10  
10.20 Report Settings  
You may select the Report Settings to be On or Off.  
!
Detail  
For other items of Report Setting, see "User’s Guide (Facsimile  
Operations)".  
Item  
Description  
Available value  
Activity Report  
Determines whether to print the report  
and the timing at which the report will be Comm. / 100/Daily  
printed out.  
OFF / Daily / Every 100  
*
When you set the output  
of Activity Report to [Dai-  
ly] or [100/Daily], you can  
also set the time to out-  
put the report.  
*
TX Report  
ON / If TX Fails / OFF  
*
Sequential TX  
Report  
ON / OFF  
*
Broadcast Re-  
sult Report  
Set up the Broadcast Result Report print- All Dest. / 1 Dest. at a  
ing method.  
time  
*
TX Result Re-  
port Check  
Determines whether to display the trans- OFF / ON  
mission result report select screen. If you  
select “ON”, it will be displayed after  
each transmission.  
*
Network Fax  
Determines whether to print the Network ON / OFF  
RX Error Report Fax RX Error Report.  
*
MDN Message Sets whether to print the MDN message Do not Print/Print  
automatically.  
*
DSN Message  
Sets whether to print the received DSN  
message automatically.  
Do not Print /Print  
*
Receipt Mail  
Text  
Sets whether to print the body of the mail Do not Print/Print  
subjected to an error automatically.  
*
indicates factory default setting.  
10-60  
Network Fax  
   
Utility Mode  
10  
!
Detail  
When selecting [ON] in “TX Result Report Check”, the TX Report will be  
printed if YES is selected. The report will not be printed if NO is selected.  
While in the selection of [1 Dest. at time], the output of the Broadcast  
Result Report is restricted only when a redial is tried with no successful  
transmission available. When a transmission is terminated normally, no  
report is issued.  
Report Settings  
1
2
Open the Administrator Setting screen (See "Entering Administrator  
Setting" on page 10-3).  
Press [Fax Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Fax  
Setting], enter 8 through the numeric keypad.  
3
Press [Report Settings].  
Network Fax  
10-61  
 
Utility Mode  
10  
4
Select the report you wish to set.  
–
–
Use  
or  
to go to the next or previous screen.  
To close the Utility Mode screen, press [Exit] in the sub-area.  
5
Select the item you wish to set.  
6
7
Press [Close].  
The value of the parameter is changed.  
Press [Exit] on the sub-area.  
10-62  
Network Fax  
Utility Mode  
10  
10.21 Network Fax Setting  
Set items related to the network fax.  
Item  
Description  
Available value  
*
Black Compression Level  
Set the Black Compression MH /MR/MMR  
Level while in the mono-  
chrome transmission mode.  
Internet  
Fax RX  
Ability  
Compression  
Type  
Set the reception ability re-  
lated to the Compression  
Type.  
MH/MR/MMR  
A3/A4/B4  
Paper Size  
Resolution  
Set the reception ability re-  
lated to the Paper Size.  
Set the reception ability re-  
lated to the Resolution.  
Std./Fine/Super  
Fine/Ultra Fine  
(When [Ultra Fine] is set  
in [Internet Fax Ad-  
vanced Setting]>[Max  
Resolution], [Ultra Fine]  
is not displayed.)  
*
I-Fax Ad-  
vanced  
Settings  
MDN Request  
DSN Request  
A setting is made to decide ON / OFF  
whether or not an MDN re-  
quest is made.  
*
A setting is made to decide ON / OFF  
whether or not an DSN re-  
quest is made.  
*
MDN Response A setting is made to decide ON / OFF  
whether or not an MDN re-  
sponse is made.  
*
MDN/DSN Re-  
sponse Watch  
Time  
A setting is made to decide 1 - 99/OFF (24 hours )  
whether or not an  
MDN/DSN response is  
monitored.  
*
Max Resolution Sets the max resolution.  
Super Fine/Ultra Fine  
*
indicates factory default setting.  
!
Detail  
The value set in [Internet Fax Rx Ability] is sent to the other party machine  
as an ability notification data while in the MDN Response.  
When both the MDN Request and the DSN Request are set to [ON], only  
the MDN Request is transmitted.  
Network Fax Setting  
1
Open the Administrator Setting screen (See "Entering Administrator  
Setting" on page 10-3).  
Network Fax  
10-63  
     
Utility Mode  
10  
2
Press [Fax Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Fax  
Setting], enter 8 through the numeric keypad.  
3
Press [Network Fax Setting].  
10-64  
Network Fax  
Utility Mode  
10  
4
Press the item you wish to set.  
In case of Black Compression Level (IP Address Fax)  
In case of Internet Fax RX Ability (Internet Fax)  
In case of I-Fax Advanced Settings (Internet Fax)  
5
Select the item you wish to set and then press [OK].  
6
Press [Close].  
The value of the parameter is changed.  
7
Press [Exit] on the sub-area.  
Network Fax  
10-65  
Utility Mode  
10  
10.22 Restrict Fax TX  
All the functions for the FAX transmission are disabled so that any operation  
from the Fax button on the control panel is not accepted.  
Item  
Description  
Available value  
*
Restrict Fax TX  
Disable the functions for FAX  
transmission.  
ON / OFF  
*
indicates factory default setting.  
Setting up Restrict Fax TX  
1
2
Open the Administrator Setting screen (See "Entering Administrator  
Setting" on page 10-3).  
Press [Security Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Security  
Setting], enter 0 through the numeric keypad.  
3
Press [Security Details].  
10-66  
Network Fax  
   
Utility Mode  
10  
4
Press  
.
–
To close the Utility Mode screen, press [Exit] in the sub-area.  
5
6
Press [Restrict Fax TX].  
Select the parameter you wish to set.  
7
8
Press [Close].  
The value of the parameter is changed.  
Press [Exit] on the sub-area.  
Network Fax  
10-67  
11 Explanation of Reports  
and Lists  
Explanation of Reports and Lists  
11  
11 Explanation of Reports and Lists  
11.1 Types of Reports and Lists  
The following types of reports and lists can be printed with the this machine.  
11.1.1 Reports  
Reports consist of those that are printed out automatically, those for which  
the printing method can be set, and those that are printed out as necessary.  
Name of Report  
Explanation  
Activity Report  
This report contains a record of transmissions and receptions.  
Communications for a total of 100 transmissions and receptions  
are recorded on separate pages for transmission and reception.  
In addition, the transmission record, the reception record or a  
record of both can be printed as necessary.  
*
•
•
The Utility Mode sets communications report printing to OFF ,  
Daily, Every 100 Comm. or 100/Daily .  
The following reports can be selected and printed on the Com-  
munication List screen. [Job List] - [Fax TX] tab - [Job History]  
- [Comm. Setting])  
*
•
Activity Report, TX Report, RX Report  
TX Report  
The transmission result is printed automatically. The Utility Mode  
sets transmission reports printing to always, during an ON / If TX  
Fails / OFF.  
Broadcast Report  
When the Sequential TX Report is set to ON in the Administrator  
Setting of the Utility Mode, printing is made automatically after  
completion of the sequential broadcast transmission.  
Network Fax RX Error Re-  
port  
When the Network Fax RX Error Report is set to ON in the Admin-  
istrator Setting of the Utility Mode, printing is made automatically  
after failure in the normal reception of a network fax.  
MDN Message  
DSN Message  
Receipt Mail Text  
When you respond to an inquiry about unsealing from the sender,  
MDN message is automatically printed. (MDN= Message Dispo-  
sition Notifications)  
When a DSN message which is sent to the transmitter upon the  
arrival of a mail at the mail server of the receiver is received, it is  
automatically printed. (DNS = Delivery Status Notifications)  
When the Receipt Mail Text is set to ON in Administrator Setting  
of the Utility Mode, the text of a mail received is printed.  
11-2  
Network Fax  
       
Explanation of Reports and Lists  
11  
11.1.2 Lists  
Lists can be instructed to be printed out as necessary.  
Name of List  
Explanation  
Address Book List  
Program List  
Numbers registered for Address Book can be printed out.  
Numbers registered for Program can be printed out.  
Numbers registered for Group can be printed out.  
The list of the Subject/Text (for E-mail) can be printed out.  
Settings made with Utility Mode can be printed out.  
Group Address List  
E-Mail Subject/Text List  
Fax Setting List  
Network Fax  
11-3  
 
Explanation of Reports and Lists  
11  
11.2 Activity Report  
The Activity Report is a report that contains a record of transmissions and  
receptions. Communications for a total of 100 transmissions and receptions  
are recorded on separate pages for transmission and reception. In addition  
to the Activity Report being printed out automatically, either the transmission  
record (transmission report) only, reception record (reception report) only or  
a record of both transmissions and receptions (Activity Report) can be  
printed out respectively as necessary.  
11.2.1 Automatic Printout  
The interval at which the Activity Report is printed out can be set with Report  
Settings.  
11.2.2 Manual Printout  
The Activity Report can be printed out manually with the following procedure.  
Manual Printout  
1
2
3
Press [Job List] on the FAX screen.  
Press [Fax TX] tab.  
Press [Job History].  
4
Press [Comm. Setting].  
11-4  
Network Fax  
       
Explanation of Reports and Lists  
11  
5
Press [Activity Report], [TX Report] or [RX Report].  
6
Press [Print].  
The report is printed out.  
!
Detail  
A message is displayed when the required paper is not placed in the pa-  
per tray for reports and lists. Add paper according to the message.  
*
The actual reports may be different from the reports in this manual.  
Network Fax  
11-5  
Explanation of Reports and Lists  
11  
Note  
Even though "----" is marked on the transmission result screen (Job List  
> FAX TX > Job History > Comm. Setting) or in the space for the result of  
activity report, the E-mail may not arrive at the receiver due to a trouble  
on the internet. The "----" mark on the transmission result screen or  
activity report signifies that the transmission has successfully reached  
your server. When sending or receiving important information, confirm  
the result with Message Disposition Notification (MDN) or by other  
means. When Message Disposition Notification (MDN) is received, "OK"  
is marked in the space for the Transmit result screen or activity report.  
No.:  
Serial numbers are assigned to each transmission and reception.  
Destination:  
The following is indicated. This space is left blank when there is no in-  
formation.  
•
•
Name when name is registered in abbreviated dialing entry list  
Destination  
Start Time:  
Time:  
The time at which communication started is shown.  
Fixed in "-:-:-".  
Prints:  
The number of pages transmitted or received is shown. In the case of  
memory transmission, the number of pages able to be transmitted and  
the total number of pages are shown in the form of a fraction.  
11-6  
Network Fax  
Explanation of Reports and Lists  
11  
Result:  
OK  
Shown when communication ended normally.  
S-OK  
PW-OFF  
TEL  
Shown when communication was stopped.  
Shown when the power switch is turned off.  
Shown when there has been an incoming tele-  
phone call.  
NG  
Shown when a communication error has oc-  
curred.  
Cont  
Shown when an error has occurred and the FK-  
502 has switched to error page redialing.  
No Ans  
Busy  
M-Full  
Shown when the destination being called did  
not answer.  
Shown when unable to complete communica-  
tion due to the line being busy.  
Memory-full is shown when the FAX file memory  
became full during reception and reception  
failed.  
LOVR  
Receiving Length Over. When the length of an  
original received is in excess of the default  
(monochrome mode: 1000 mm, and color  
mode: 432 mm), a description is made.  
POVR  
FIL  
Reception page over. Marked when the recep-  
tion page is in excess of 2000 pages.  
File error. Marked when a file received is not  
supported.  
DC  
Decode error. Marked when there occurs an er-  
ror with the decode of a file received.  
MDN  
DSN  
Marked when an MDN response is erroneous.  
Marked when a DSN response is erroneous.  
Note:  
For network fax, any of the following remarks may be shown.  
ORG:  
FME:  
MIX:  
Original size set  
Frame Erase  
Mixed size original  
Bind Position  
BND:  
SP:  
Special Original  
IP Address Fax  
Internet Fax  
IPADR:  
I-Fax:  
!
Detail  
Some items may not be indicated depending on the optional settings.  
Network Fax  
11-7  
Explanation of Reports and Lists  
11  
11.3 TX Report  
11.3.1 Manual Printout  
The TX Result Report Check screen appears at the transmission if [ON] is  
selected at [Report Settings]-[TX Report] by the Utility Mode.  
Press [YES] to print the TX result report. Press [NO] to not print the report.  
For details, see "Report Settings" on page 10-61.  
11.3.2 Automatic Printout  
Automatic printout can be set to [ON], [If TX Fails] or [OFF] with [TX Report]  
at [Report Settings] of Utility Mode. For details, see "Report Settings" on  
page 10-61.  
*
The actual reports may be different from the reports in this manual.  
No.:  
Serial numbers are assigned to each transmission and reception.  
The following is shown.  
Destination:  
•
•
Name when name is registered in abbreviated dialing or entry list  
Destination  
Start Time:  
The time at which communication started is shown.  
11-8  
Network Fax  
       
Explanation of Reports and Lists  
11  
Time:  
Fixed in "-:-:-".  
The number of pages transmitted is shown. In the case of memory  
Prints:  
transmission, the number of pages able to be transmitted and the total  
number of pages are shown in the form of a fraction.  
Result:  
OK  
Shown when communication ended normally.  
Shown when communication was stopped.  
Shown when the power switch is turned off.  
S-OK  
PW-OFF  
TEL  
Shown when there has been an incoming tele-  
phone call.  
NG  
Shown when a communication error has oc-  
curred.  
Cont  
No Ans  
Busy  
Shown when an error has occurred and the FK-  
502 has switched to error page redialing.  
Shown when the destination being called did  
not answer.  
Shown when unable to complete communica-  
tion due to the line being busy.  
MDN  
DSN  
Marked when an MDN response is erroneous.  
Marked when a DSN response is erroneous.  
Note:  
Any of the following remarks may be shown.  
ORG:  
FME:  
MIX:  
Original size set  
Frame Erase  
Mixed size original  
Bind Position  
BND:  
SP:  
Special Original  
IP Address Fax  
Internet Fax  
IPADR:  
I-Fax:  
Network Fax  
11-9  
Explanation of Reports and Lists  
11  
11.4 Broadcast Report  
This report is printed out automatically at completion of a sequential multi-  
station transmission.  
Automatic printout can be set to [ON] or [OFF] with [Sequential TX Report] at  
[Report Settings] of Utility Mode. And report output timing (All Dest./1 Dest.  
at a time) can be specified in the [Broadcast Result Report]. For details, see  
"Report Settings" on page 10-61.  
*
The actual reports may be different from the reports in this manual.  
Destination:  
The following is shown.  
•
A destination name is shown when it is registered in the Address  
Book list.  
Destination  
•
Start time:  
Time:  
The time at which communication started is shown.  
Fixed in "-:-:-".  
Prints:  
The number of pages transmitted is shown. The number of pages able  
to be transmitted and the total number of pages are shown in the form  
of a fraction.  
11-10  
Network Fax  
   
Explanation of Reports and Lists  
11  
Result:  
OK  
Shown when communication ended normally.  
S-OK  
PW-OFF  
TEL  
Shown when communication was stopped.  
Shown when the power switch is turned off.  
Shown when there has been an incoming tele-  
phone call.  
NG  
Shown when a communication error has oc-  
curred.  
Cont  
No Ans  
Busy  
Shown when an error has occurred and the FK-  
502 has switched to error page redialing.  
Shown when the destination being called did  
not answer.  
Shown when unable to complete communica-  
tion due to the line being busy.  
MDN  
DSN  
Marked when an MDN response is erroneous.  
Marked when a DSN response is erroneous.  
Note:  
Any of the following remarks may be shown.  
ORG:  
FME:  
MIX:  
Original size set  
Frame Erase  
Mixed size original  
Bind Position  
BND:  
SP:  
Special Original  
IP Address Fax  
Internet Fax  
IPADR:  
I-Fax:  
Network Fax  
11-11  
Explanation of Reports and Lists  
11  
11.5 Network Fax RX Error Report  
When the Network Fax RX Error Report is set to ON in Administrator Setting  
of the Utility Mode, printing is made automatically after failure in the normal  
reception of a network fax.  
Automatic printout can be set to [ON] or [OFF] with [Network Fax RX Error  
Report] at [Report Settings] of Utility Mode. For details, see "Report Settings"  
on page 10-61.  
Destination:  
Mail address of the sender is indicated.  
•
A destination name is shown when it is registered in the Address  
Book list.  
Destination  
•
Receiving time:  
Cause:  
Date of reception is indicated.  
A cause of an error is indicated.  
Subject/File name:  
Internet Fax: Subject of the E-mail is indicated.  
IP Address Fax: File name is indicated.  
11-12  
Network Fax  
 
Explanation of Reports and Lists  
11  
11.6 MDN Message  
A message is automatically printed when a recipient receives the email  
(confirmation of reception).  
Automatic printout can be set to [Print] or [Do not Print] with [MDN Message]  
at [Report Settings] of Utility Mode. For details, see "Report Settings" on  
page 10-61.  
From:  
Mail address of the sender is indicated.  
•
When the mail address is registered in the Internet FAX entry list,  
also the name is indicated.  
Subject:  
Mail receiving condition is indicated.  
Receiving:  
Date when MDN is responded is indicated.  
!
Detail  
Details of Internet FAX Rx Report (MDN) vary depending on the remote  
stations.  
Network Fax  
11-13  
 
Explanation of Reports and Lists  
11  
11.7 DSN Message  
When a DSN message which is sent to the transmitter upon the arrival of a  
mail at the mail server of the receiver is received, it is automatically printed.  
Automatic printout can be set to [Print] or [Do not Print] with [DSN Message]  
at [Report Settings] of Utility Mode. For details, see "Report Settings" on  
page 10-61.  
From:  
Mail address of the sender is indicated.  
•
When the mail address is registered in the Internet FAX entry list,  
also the name is indicated.  
Subject:  
Mail transmitting condition is indicated.  
Date of DSN response is indicated.  
Receiving:  
!
Detail  
Details of Internet FAX Rx Report (DSN) vary depending on the mail  
servers.  
11-14  
Network Fax  
 
Explanation of Reports and Lists  
11  
11.8 Receipt Mail Text  
A setting is made to decide whether or not the text of an E-mail received is  
automatically printed.  
Automatic printout can be set to [Print] or [Do not Print] with [Receipt Mail  
Text] at [Report Settings] of Utility Mode. For details, see "Report Settings"  
on page 10-61.  
Subject:  
Mail transmitting condition is indicated.  
Date of reception is indicated.  
Receiving time:  
From:  
Mail address of the sender is indicated.  
•
When the mail address is registered in the Internet FAX entry list,  
also the name is indicated.  
File Name:  
Text:  
Attached file name is indicated.  
The text of a mail received is recorded.  
!
Detail  
The contents of the Receipt Mail Text vary by mails to be received.  
Network Fax  
11-15  
 
Explanation of Reports and Lists  
11  
11.9 Address Book List  
Address Book List  
1
2
3
Press [Fax] and press [Utility/Counter] on the control panel.  
Press [Administrator Setting].  
Enter the password and press [OK].  
–
The password for the administrator can be changed in [Security  
Setting]. The administrator should have a responsibility for the  
management of the password.  
4
5
Press [One-Touch Registration].  
–
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [One-  
Touch Registration], enter 3 through the numeric keypad.  
Press [One-Touch Registration List].  
6
Press [Address Book List].  
11-16  
Network Fax  
     
Explanation of Reports and Lists  
11  
7
Enter through the keypad the range of the registration number you  
want to print out in [Registration No.] and select [Destination Type] you  
want to print.  
–
–
The specification can be made up to 100.  
Pressing  
moves the cursor to the left and pressing  
moves it  
to the right.  
–
When deleting characters entered, press [C] (clear) on the control  
panel.  
8
9
Press [Print].  
Select tray to print.  
10 Press [Start].  
The Address Book List is printed out.  
!
Detail  
When no necessary paper is set in the paper tray, [Start] flashes in red.  
On an occasion like this, [Start] cannot be pressed.  
Network Fax  
11-17  
Explanation of Reports and Lists  
11  
How to see the Address Book List  
*
The actual reports may be different from the reports in this manual.  
No.:  
Abbreviated dialing number.  
Name:  
Registration name  
Dial Number:  
Line Setting  
Registration Fax number for Address Book  
*
is shown when line setting is appointed.  
11-18  
Network Fax  
Explanation of Reports and Lists  
11  
11.10 Group Address List  
Group Address List  
1
2
3
Press [Fax] and press [Utility/Counter] on the control panel.  
Press [Administrator Setting].  
Enter the password and press [OK].  
–
The password for the administrator can be changed in [Security  
Setting]. The administrator should have a responsibility for the  
management of the password.  
4
5
Press [One-Touch Registration].  
–
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [One-  
Touch Registration], enter 3 through the numeric keypad.  
Press [One-Touch Registration List].  
6
Press [Group List].  
Network Fax  
11-19  
     
Explanation of Reports and Lists  
11  
7
Enter through the keypad the range of the registration number you  
want to print out in [Registration No.].  
–
–
The specification can be made up to 20.  
Pressing  
moves the cursor to the left and pressing  
moves it  
to the right.  
–
When deleting characters entered, press [C] (clear) on the control  
panel.  
8
9
Press [Print].  
Select tray to print.  
10 Press [Start].  
The Group Address List is printed out.  
!
Detail  
When no necessary paper is set in the paper tray, [Start] flashes in red.  
On an occasion like this, [Start] cannot be pressed.  
11-20  
Network Fax  
Explanation of Reports and Lists  
How to see the Group Address List  
11  
*
The actual reports may be different from the reports in this manual.  
No.:  
Registration group number  
Name:  
Registration group name  
Addr. No.:  
Regist Count:  
Abbreviated dialing numbers registered for the group  
Number of abbreviated dialing numbers registered for the group.  
Network Fax  
11-21  
Explanation of Reports and Lists  
11  
11.11 Program List  
Program List  
1
2
3
Press [Fax] and press [Utility/Counter] on the control panel.  
Press [Administrator Setting].  
Enter the password and press [OK].  
–
The password for the administrator can be changed in [Security  
Setting]. The administrator should have a responsibility for the  
management of the password.  
4
5
Press [One-Touch Registration].  
–
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [One-  
Touch Registration], enter 3 through the numeric keypad.  
Press [One-Touch Registration List].  
6
Press [Program List].  
11-22  
Network Fax  
     
Explanation of Reports and Lists  
11  
7
Enter the range of the Registration No. to be printed in [Registration  
No.] from the keypad and select either [Abbr. Dial], [Group No.] or  
[Direct Input].  
–
–
–
When [Direct Input] is selected, specify [Destination Type].  
The specification can be made up to 50.  
Pressing  
moves the cursor to the left and pressing  
moves it  
to the right.  
–
When deleting characters entered, press [C] (clear) on the control  
panel.  
8
9
Press [Print].  
Select tray to print.  
10 Press [Start].  
The Program List is printed out.  
!
Detail  
When no necessary paper is set in the paper tray, [Start] flashes in red.  
On an occasion like this, [Start] cannot be pressed.  
Network Fax  
11-23  
Explanation of Reports and Lists  
11  
How to see the Program List  
*
The actual reports may be different from the reports in this manual.  
No.:  
Registration program number  
Name:  
Registration name  
Address Book number  
Functions of the FK-502.  
Setting status.  
Address Book:  
Item:  
Setting:  
11-24  
Network Fax  
Explanation of Reports and Lists  
11  
11.12 E-Mail Subject/Text List  
The list of the Subject/Text of E-Mail registered can be printed.  
E-Mail Subject/Text List  
1
2
3
Press [Fax] and press [Utility/Counter] on the control panel.  
Press [Administrator Setting].  
Enter the password and press [OK].  
–
The password for the administrator can be changed in [Security  
Setting]. The administrator should have a responsibility for the  
management of the password.  
4
5
Press [One-Touch Registration].  
–
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [One-  
Touch Registration], enter 3 through the numeric keypad.  
Press [One-Touch Registration List].  
6
Press [E-Mail Subject/Text List].  
Network Fax  
11-25  
   
Explanation of Reports and Lists  
11  
7
Select tray to print.  
8
Press [Start].  
The E-Mail Subject/Title List is printed out.  
!
Detail  
When no necessary paper is set in the paper tray, [Start] flashes in red.  
On an occasion like this, [Start] cannot be pressed.  
11-26  
Network Fax  
Explanation of Reports and Lists  
How to see the Subject/Text List  
11  
Title List  
No.:  
Registration number.  
Subject:  
Subject registered for the Subject/Text (for E-  
Mail).  
Text List  
No.:  
Registration number.  
Text:  
Text registered for the Subject/Text (for E-Mail).  
Network Fax  
11-27  
Explanation of Reports and Lists  
11  
11.13 Fax Setting List  
The set value list of the fax set up into this machine can be printed.  
Fax Setting List  
1
2
3
Press [Fax] and press [Utility/Counter] on the control panel.  
Press [Administrator Setting].  
Enter the password and press [OK].  
–
The password for the administrator can be changed in [Security  
Setting]. The administrator should have a responsibility for the  
management of the password.  
4
Press [Fax Setting].  
–
–
Some items may not be displayed depending on the optional  
settings.  
In the Utility Mode, it is also possible to enter a number displayed  
in the key through the keypad for selection. In the case of [Fax  
Setting], enter 8 through the numeric keypad.  
5
Press [Job Settings List].  
11-28  
Network Fax  
     
Explanation of Reports and Lists  
11  
6
Select tray to print.  
7
Press [Start].  
The Fax Settings List is printed out.  
!
Detail  
When no necessary paper is set in the paper tray, [Start] flashes in red.  
On an occasion like this, [Start] cannot be pressed.  
Network Fax  
11-29  
Explanation of Reports and Lists  
11  
How to see the Fax Setting List  
*
The actual reports may be different from the reports in this manual.  
Item:  
Setting:  
Item of Utility Mode.  
Setting status.  
11-30  
Network Fax  
Explanation of Reports and Lists  
11  
Network Fax  
11-31  
Explanation of Reports and Lists  
11  
*
The actual reports may be different from the reports in this manual.  
11-32  
Network Fax  
12 PageScope Web  
Connection  
PageScope Web Connection  
12  
12 PageScope Web Connection  
12.1 Items That Can Be Specified Using PageScope Web  
Connection  
PageScope Web Connection is a device management utility supported by  
the HTTP server built into the device.  
Using a Web browser on a computer connected to the network, machine  
settings can be specified from PageScope Web Connection.  
When changing settings, operations can be performed more easily from your  
computer.  
In this manual, The following the setting method to use the PageScope Web  
Connection for the Network FAX functions is explained.  
-
-
-
-
-
-
-
-
-
E-Mail RX (POP)  
E-Mail TX (SMTP)  
I-Fax Advanced Setting  
SMTP TX Setting  
SMTP RX Setting  
Address Book  
Group  
Program  
Memory RX User Box  
Operating Environment  
Network Computer applica-  
tion program  
Ethernet (TCP/IP)  
Compatible Web browsers:  
Microsoft Internet Explorer Ver.6 or later recommended (*)  
(JavaScript enabled and Cookie enabled),  
Netscape Navigator Ver.7.02 or later  
(JavaScript enabled and Cookie enabled)  
Macromedia Flash player (version 7.0 or later plugin re-  
quired)  
(*) If Internet Explorer Ver. 5.5 is being used, Microsoft XML  
parser MSXML3,X must be installed.  
12-2  
Network Fax  
     
PageScope Web Connection  
12  
Accessing PageScope Web Connection  
PageScope Web Connection can be accessed directly from a Web browser.  
1
2
Start the Web browser.  
In the Address bar, type the IP address of this machine, and then press  
the [Enter] key.  
–
http://<IP_address_of_the_machine>/  
e.g. : When IP Address of the machine is 192.168.1.20.  
http://192.168.1.20/  
–
If user authentication is enabled, a page for entering the user name  
and password appears before you can operate the machine.  
12.1.1 Page Structure  
The page that appears immediately after PageScope Web Connection is  
accessed is called the User mode page.  
The configuration of the PageScope Web Connection page is shown below.  
5
6
7
8
9
10  
1
2
3
4
11  
12  
No.  
Item  
Description  
1
KONICA MINOLTA Logo  
Click the logo to go to the Konica Minolta Web site  
at the following URL.  
http://konicaminolta.com/  
Network Fax  
12-3  
 
PageScope Web Connection  
12  
No.  
Item  
Description  
2
PageScope Web Connection  
Logo  
Click the logo to display the version information of  
PageScope Web Connection.  
3
Login mode  
Displays the current login mode (public, registered  
user, Account name, administrator, box administra-  
tor).  
4
5
[Logout] button  
Status Display  
Click to log out of the current mode.  
The statuses of this machine’s printer section and  
scanner section are displayed using icons.  
6
7
Message Display  
Help  
If an error occurred in the machine, the status of the  
malfunction/error and other error information are  
displayed.  
The page specified in "Online Manual URL" is dis-  
played. For details, refer to the User’s Guide [Print  
Operations].  
8
Updating the display  
Device Name  
Tabs  
By clicking this button, display on the screen is up-  
dated.  
9
Displays the device name that is currently being ac-  
cessed.  
10  
Select the category of the page to be displayed. The  
following tabs are displayed in User mode.  
•
•
•
•
•
System  
Job  
Box  
Print  
Scan  
11  
12  
Menus  
Information and settings for the selected tab are list-  
ed. The menu that appears differs depending on the  
tab that is selected.  
Information and Settings Display Details of the item selected from the menu are dis-  
played.  
12-4  
Network Fax  
PageScope Web Connection  
12  
12.1.2 Web Browser Cache  
The newest information may not appear in the PageScope Web Connection  
pages because older versions of pages are saved in the cache for the Web  
browser. In addition, the following problems may occur when the cache is  
used.  
When using PageScope Web Connection, disable the cache for the Web  
browser.  
!
Detail  
If the utility is used with the cache enabled and Administrator mode was  
timed out, the timeout page may appear even after the utility is accessed  
again. In addition, since the machine’s control panel remains locked and  
cannot be used, the machine must be restarted. In order to avoid this  
problem, disable the cache.  
The menus and commands may vary depending on the Web browser  
version.  
For details, refer to the Help for the Web browser.  
For Internet Explorer  
1
2
3
On the Tools menu, click [Internet Options].  
On the General tab, click [Settings] under [Temporary Internet files].  
Select [Every visit to the page], and then click [OK].  
For Netscape Navigator  
1
2
3
On the Edit menu, click [Preferences].  
In the Category box, click [Advanced], then [Cache].  
Under "Compare the page in the cache to the page on the network",  
select [Every time I view the page].  
Network Fax  
12-5  
 
PageScope Web Connection  
12  
12.2 Logging On and Logging Off  
When PageScope Web Connection is accessed, the page for a public user  
appears. In order to log on as a registered user or an administrator when user  
authentication is performed, it is necessary to log off first, then log on again.  
To log off  
1
Click [Logout] at the upper left of the window.  
–
–
When logged on, a timeout occurs and you will automatically be  
logged off if no operation is performed for a specified length of time.  
The timeout period for User mode and Administrator mode can be  
specified in the page that appears by clicking "Authentication  
(Network Tab)", then "Auto Logout" in Administrator mode.  
12-6  
Network Fax  
 
PageScope Web Connection  
The user is logged off, and the Login page appears.  
12  
–
Network Fax  
12-7  
PageScope Web Connection  
12  
Logging On to User Mode (Public User)  
There are two procedures for logging on to User mode:  
one for a registered user and one for a public user. If user authentication is  
not performed, log on as a public user.  
1
In the Login page, select [Public User].  
If necessary, select the display language from the drop-down list.  
–
2
Click [Login].  
The User mode page appears.  
–
12-8  
Network Fax  
PageScope Web Connection  
12  
Logging On to User Mode (Registered User/Box Administrator)  
There are two procedures for logging on to User mode:  
one for a registered user and one for a public user. The following procedure  
describes how to perform user authentication and log on with a specific user  
name.  
0 Click the icon to the right of the [User Name] box, and then select a user  
name from the list.  
0 For specifying the box administrator settings, refer to User’s Guide [Box  
Operations].  
1
In the Login page, type the user name and the password.  
–
To log in as the box administrator, type "boxadmin" in User Name  
and type the password specified in Specifying [Box Administrator  
Settings] in Password.  
–
If necessary, select the display language from the drop-down list.  
2
Click [Login].  
Network Fax  
12-9  
PageScope Web Connection  
12  
–
The User mode page appears.  
12-10  
Network Fax  
PageScope Web Connection  
Logging On to Administrator Mode  
12  
In order to specify system and network settings, log on to Administrator  
mode.  
0 When logged on to Administrator mode, the control panel of this machine  
is locked and cannot be used.  
0 Depending on the status of the machine, you may not be able to log on  
to Administrator mode.  
1
In the Login page, select [Administrator].  
If necessary, select the display language from the drop-down list.  
–
Network Fax  
12-11  
 
PageScope Web Connection  
12  
2
Type in the password for the machine’s administrator, and then click  
[OK].  
–
The Administrator mode page appears.  
12-12  
Network Fax  
PageScope Web Connection  
12  
12.3 E-Mail RX (POP)  
Set the E-Mail RX (POP).  
E-Mail RX (POP)  
1
2
3
4
Open the Administrator Setting screen (See p. 12-11).  
Press [Network] and then select [E-Mail Setting].  
Select [E-Mail RX (POP)].  
Set the item you wish to set.  
5
Click [Apply] and then click [OK].  
A setup is saved.  
E-Mail RX Setting  
A setting is made to decide whether or not the E-  
mail RX Setting is used.  
POP Server Address  
Specify the POP server address or host name.  
Set a log-in name to the POP server.  
Set a password to log in to the POP server.  
Login Name  
Password  
APOP Authentication  
A setting is made to decide whether or not the  
APOP Authentication is used.  
Network Fax  
12-13  
 
PageScope Web Connection  
12  
Connection Timeout  
Port No.  
Specify the value of connection timeout.  
Specify the value of Port number.  
Not used for Internet Fax mode.  
Use SSL/TLS  
Auto Receive Check  
A setting is made to decide whether or not a mail  
is automatically obtained. When it is obtained au-  
tomatically, specify the Polling Interval.  
12-14  
Network Fax  
PageScope Web Connection  
12  
12.4 E-Mail TX (SMTP)  
Set the E-Mail TX (SMTP).  
E-Mail TX (SMTP)  
1
2
3
4
Open the Administrator Setting screen (See p. 12-11).  
Press [Network] and then select [E-Mail Setting].  
Select [E-Mail TX (SMTP)].  
Set the item you wish to set.  
5
Click [Apply] and then click [OK].  
A setup is saved.  
E-Mail TX Setting  
A setting is made to decide whether or not the E-  
mail TX Setting is used.  
Network Fax  
12-15  
 
PageScope Web Connection  
12  
Scan to E-Mail  
Not used for Internet Fax mode.  
E-Mail Notification  
Meter Count Notification  
SMTP Server Address  
Port No.  
Not used for Internet Fax mode.  
Not used for Internet Fax mode.  
Specify the SMTP server address or host name.  
Specify the value of Port number.  
Not used for Internet Fax mode.  
Use SSL/TLS  
Connection Timeout  
Max Mail Size  
Specify the value of connection timeout.  
Make a setting to decide whether or not the size  
of a mail to be sent is restricted.  
Server Capacity  
When the size of a mail to be sent is restricted,  
set a maximum capacity per mail that the SMTP  
server can receive.  
Admin. Mail Address  
Device Mail Address  
POP Before SMTP  
Enter the E-mail address of administrator.  
Enter the E-mail address of device.  
A setting is made to decide whether or not the  
POP Before SMTP.  
POP Before SMTP Time  
SMTP Authentication  
When the POP Before SMTP is used, set the POP  
Before SMTP time.  
A setting is made to decide whether or not the  
SMTP Authentication are conducted.  
User ID  
Enter the user ID.  
Password  
Enter the password.  
Domain Name  
Binary Division  
Divided Mail Size  
Enter the domain name.  
Not used for Internet Fax mode.  
Not used for Internet Fax mode.  
12-16  
Network Fax  
PageScope Web Connection  
12  
12.5 I-Fax Advanced Setting  
Set the I-Fax Advanced Setting.  
I-Fax Advanced Setting  
1
2
3
4
Open the Administrator Setting screen (See p. 12-11).  
Press [Network] and then select [E-Mail Setting].  
Select [I-Fax Advanced Setting].  
Set the item you wish to set.  
5
Click [Apply] and then click [OK].  
A setup is saved.  
MDN Request  
DSN Request  
A setting is made to decide whether or not an  
MDN request is made.  
A setting is made to decide whether or not an  
DSN request is made.  
MDN Response  
A setting is made to decide whether or not an  
MDN response is made.  
MDN/DSN Response Observa-  
tion Time  
A setting is made to decide whether or not an  
MDN/DSN response is monitored.  
Network Fax  
12-17  
 
PageScope Web Connection  
12  
Max Resolution  
Sets the max resolution.  
12-18  
Network Fax  
PageScope Web Connection  
12  
12.6 SMTP TX Setting  
Set items related to the SMTP TX Setting.  
SMTP TX Setting  
1
2
3
4
Open the Administrator Setting screen (See p. 12-11).  
Press [Network] and then select [Network Fax Setting].  
Select [SMTP TX Setting].  
Set the item you wish to set.  
5
Click [Apply] and then click [OK].  
A setup is saved.  
Port No.  
Connection Timeout  
Set a port number while in the SMTP transmis-  
sion.  
Set a time for the connection timeout while in the  
SMTP transmission.  
Network Fax  
12-19  
 
PageScope Web Connection  
12  
12.7 SMTP RX Setting  
Set items related to the SMTP RX Setting.  
SMTP RX Setting  
1
2
3
4
Open the Administrator Setting screen (See p. 12-11).  
Press [Network] and then select [Network Fax Setting].  
Select [SMTP RX Setting].  
Set the item you wish to set.  
5
Click [Apply] and then click [OK].  
A setup is saved.  
SMTP RX  
A setting is made to decide whether or not the  
SMTP reception function is used.  
Port No.  
Set a port number while in the SMTP reception.  
Connection Timeout  
Set a time for the connection timeout while in the  
SMTP reception.  
12-20  
Network Fax  
 
PageScope Web Connection  
12  
12.8 Address Book  
New destinations can be registered for the fax/scanning functions.  
The Scan tab appears only when registrations by users are permitted.  
To register new destinations (Internet Fax)  
1
2
3
Click [Scan] tab and then select [Address Book].  
Click [New Registration].  
Click [Internet Fax] and then click [Next].  
Network Fax  
12-21  
 
PageScope Web Connection  
12  
4
Enter the settings, and click [Apply].  
5
Click [OK.]  
Registration is performed.  
Name  
Enter the name of the destination (up to 24 characters).  
Select the search word for searching destinations.  
Enter the destination e-mail address (up to 320 characters).  
Index  
I-Fax Address  
Resolution  
Set the Resolution according to the ability of the other party re-  
ceiver.  
Paper Size  
Set the Paper Size according to the ability of the other party  
receiver.  
Compression Type  
Set the Compression Type according to the ability of the other  
party receiver.  
12-22  
Network Fax  
PageScope Web Connection  
To register new destinations (IP Address Fax)  
12  
1
2
3
Click [Scan] tab and then select [Address Book].  
Click [New Registration].  
Click [IP Address Fax] and then click [Next].  
4
Enter the settings, and click [Apply].  
Network Fax  
12-23  
PageScope Web Connection  
12  
5
Click [OK].  
Registration is performed.  
Name  
Enter the name of the destination (up to 24 characters).  
Select the search word for searching destinations.  
Specify the model type (Full color/Black) of the other party.  
Index  
Receiving Model Type  
Host Address  
Enter the IP address or host name of destination.  
When entering a host name, check [Please check to enter the  
host name].  
Port Number  
Specify the port number.  
12-24  
Network Fax  
PageScope Web Connection  
12  
12.9 Group  
Multiple destinations registered in the Address Book can be registered as a  
group.  
To register group (Internet Fax)  
1
2
Click the Scan tab, and then click [Group].  
Click [New Registration].  
3
Select [Store Fax], and then click [Next].  
Network Fax  
12-25  
 
PageScope Web Connection  
12  
4
Enter the Name.  
5
6
Click  
.
Select the desired destinations to be registered to the group from the  
Address Book List, and click [Apply].  
7
8
Click [Apply].  
Click [OK].  
Registration is performed.  
12-26  
Network Fax  
PageScope Web Connection  
To register group (IP Address Fax)  
12  
1
2
Click the Scan tab, and then click [Group].  
Click [New Registration].  
3
Select [Store Fax], and then click [Next].  
Network Fax  
12-27  
PageScope Web Connection  
12  
4
Enter the Name.  
5
6
7
Select [Color Model] or [Mono Medel].  
Click  
.
Select the desired destinations to be registered to the group from the  
Address Book List, and click [Apply].  
8
9
Click [Apply].  
Click [OK].  
Registration is performed.  
12-28  
Network Fax  
PageScope Web Connection  
12  
12.10 Program Registration  
Transmission conditions and an address can be registered as a Program.  
To register program (Internet Fax)  
1
2
Click the Scan tab, and then click [Program].  
Click [New Registration].  
Network Fax  
12-29  
 
PageScope Web Connection  
Select [Internet Fax], and then click [Next].  
12  
3
12-30  
Network Fax  
PageScope Web Connection  
12  
4
Enter the Settings and click [Apply].  
5
Click [OK].  
Registration is performed.  
Network Fax  
12-31  
PageScope Web Connection  
12  
When "Internet Fax" is selected  
No.  
Enter the registration number.  
Enter the registration name.  
Click , and then select the destination from the list.  
Name  
Select from Address Book  
Direct Input  
Directly enter the destination.  
Resolution  
Select the resolution according to the reception ability of the  
other party.  
Paper Size  
Select the Paper Size according to the ability of the other party  
receiver.  
Compression Type  
Select the Compression Type according to the ability of the oth-  
er party receiver.  
Resolution  
File Type  
Subject  
Select a resolution to be used for reading.  
Select the file format.  
Specify the subject.  
When [Not Specified] was selected, the default title is used.  
Click  
to check the contents.  
Text  
Specify the text.  
When [Not Specified] is selected, the Subject is used by default.  
Click  
to check the contents.  
Simplex/Duplex  
Original Type  
Density  
Select [Single Sided], [Double Sided] or [Cover + 2-Sided].  
Select the quality of the original such as text or photo.  
Adjust the density.  
Background Removal  
Scan Size  
Adjust the background darkness.  
Select the original size ([Auto] or [Standard Size]).  
Specify the direction in which the paper is output.  
Not used for Internet Fax mode.  
Feed Direction  
E-Mail Notification  
Destination  
Not used for Internet Fax mode.  
File Name  
Not used for Internet Fax mode.  
Erase  
Specify the width of the perimeter of the document to be  
erased.  
12-32  
Network Fax  
PageScope Web Connection  
To register program (IP Address Fax)  
12  
1
2
Click the Scan tab, and then click [Program].  
Click [New Registration].  
3
Select [IP Address Fax], and then click [Next].  
Network Fax  
12-33  
PageScope Web Connection  
12  
4
Enter the Settings and click [Apply].  
5
Click [OK].  
Registration is performed.  
When "IP Address Fax" is selected  
No.  
Enter the registration number.  
Enter the registration name.  
Specify the model type (Full color/Black) of the other party.  
Click , and then select the destination from the list.  
Name  
Receiving Model Type  
Select from Address Book  
12-34  
Network Fax  
PageScope Web Connection  
12  
When "IP Address Fax" is selected  
Direct Input  
Port No.  
Directly enter the destination.  
Specify the value of Port number.  
Select the resolution.  
Resolution  
File Type  
Select the file format.  
Subject  
Not used for IP Address Fax mode.  
Not used for IP Address Fax mode.  
Select [Single Sided], [Double Sided] or [Cover + 2-Sided].  
Select the quality of the original such as text or photo.  
Select Auto, Full Color or Gray Scale.  
Adjust the density.  
Text  
Simplex/Duplex  
Original Type  
Color  
Density  
Background Removal  
Scan Size  
Feed Direction  
E-Mail Notification  
Destination  
File Name  
Timer TX  
Adjust the background darkness.  
Select the original size ([Auto] or [Standard Size]).  
Specify the direction in which the paper is output.  
Not used for IP Address Fax mode.  
Not used for IP Address Fax mode.  
Not used for IP Address Fax mode.  
Not used for IP Address Fax mode.  
Not used for IP Address Fax mode.  
Not used for IP Address Fax mode.  
Password TX  
F-Code  
Erase  
Specify the width of the perimeter of the document to be  
erased.  
Network Fax  
12-35  
PageScope Web Connection  
12  
12.11 Memory RX User Box  
The Memory RX User Box can be opened to check the contents from the  
PageScope Web Connection.  
To open Memory RX User Box  
1
2
Click the Box tab, and then select [Open User Box].  
Select [Memory RX User Box] and then click [Next].  
3
Enter the password and then click [OK].  
12-36  
Network Fax  
 
PageScope Web Connection  
Confirm the contents in the box.  
12  
4
Item  
Description  
Display the detailed information of the document.  
Download the document.  
Delete the document.  
Network Fax  
12-37  
13 Appendix  
Appendix  
13  
13 Appendix  
13.1 Number of Stored Pages to Memory  
This machine is equipped with a 40 GB hard disk as a standard. And the fax  
image is saved in the area of 27 GB in this hard disk.  
In the hard disk, it is possible to store about 9,000 Konica Minolta standard  
originals in an A4 size sheet with 700 words that are saved and received in  
each mode (Copy, Printer, Scan, Box, and Fax). (at “fine” resolution).  
Number of stored pages may differ depending on the original size, resolution  
and the state of original.  
!
Detail  
Memory overflow may occur when the original document is being read.  
In this case, you can either transmit the part of the original that has been  
read, or redo the procedure from the beginning.  
13-2  
Network Fax  
     
Appendix  
13  
13.2 Entering Text  
The following procedure describes how to use the keyboard that appears in  
the touch panel for typing in the names of registered accounts and custom  
paper sizes. The keypad can also be used to type in numbers.  
Any of the following keyboards may appear.  
Example  
Password input screen:  
E-Mail address input screen:  
E-Mail message input screen:  
Network Fax  
13-3  
 
Appendix  
13  
The following procedure describes how to type using E-Mail address input  
screen.  
13-4  
Network Fax  
Appendix  
13  
To type text  
Touch the button for the desired character from the keyboard that  
appeared.  
%
–
–
To type in uppercase letters or symbols, touch [Shift].  
Numbers can also be typed in with the keypad.  
The entered characters appear in the text box.  
Note  
To cancel the entered text, touch [Cancel].  
To clear all entered text, press the [C] (clear) key.  
!
Detail  
To change a character in the entered text, touch  
and  
to move  
the cursor to the character to be changed, touch [Delete], and then type  
in the desired letter or number.  
List of Available Characters  
Alphanumeric  
characters /  
symbols  
Network Fax  
13-5  
   
Appendix  
13  
13.3 Internet Fax Terminology  
Terms used in general for the Internet Fax transmission are described below.  
Alphabet  
Terms  
Description  
D
DSN (Delivery Sta-  
tus Notifications)  
A message to notify the transmitting side of the delivery  
status when a mail arrives at the mail server on the receiv-  
ing side.  
I
Internet Fax  
A type of transmission that the original read through the in-  
tranet (in-house network) or internet is transmitted or re-  
ceived as a document attached to an E-mail (TIFF format)  
between the Internet Faxes or computers.  
M
P
MDN (Message Dis- A message to confirm disposition which is sent upon re-  
position Notifica-  
tions)  
quest from the transmission side.  
POP3 (Post Office  
One of transmission protocols (transmission rules) used  
Protocol - Version 3) generally for E-mail transmission. Mail box authentication,  
check of mail download or list information, mail deletion  
and other functions are provided.  
S
SMTP (Simple Mail  
Transfer Protocol)  
One of transmission protocols (transmission rules) used  
generally for E-mail transmission.  
13-6  
Network Fax  
 
Appendix  
13  
13.4 FAX Terms  
This section describes the general terms used in the fax communication.  
Explanations may be given of the terms of functions that are not equipped to  
this machine.  
Terms  
Description  
Numerics 2 in 1 TX  
The function to gather two pages into one  
page and to transmit the composed wide  
page.  
A
Abbreviated  
One of the functions to register the fax num-  
bers dialed frequently. Registering the desti-  
nation name and retrieval character when  
you register the abbreviated dial, you can  
designate the destination with the Address  
Book. Up to 500 abbreviated numbers (000-  
499) can be registered.  
dial number  
Address Book  
To dial the destination by searching the name  
of the destination from the list of the abbrevi-  
ated dial numbers registered.  
B
Batch trans-  
mission  
The function to transmit more than one doc-  
ument as a document at specified time auto-  
matically if the transmission condition of the  
documents such as the destination, trans-  
mission time, memory transmit, or resolution  
is same.  
bps  
An abbreviation for “bit per second.” It is the  
unit of data transmission and represents the  
amount of data sent in one second.  
Broadcasting  
Bulletin board  
To transmit a fax to multiple stations by a sin-  
gle operation.  
The function to post the documents you want  
to read or to store documents to be transmit-  
ted by polling.  
C
Confidential  
The function to exchange private information  
communication with specific persons. The originals sent by  
the confidential communication are stored in  
the receiver's confidential box and they are  
not printed at the reception. They are printed  
after the certain operation such as inputting  
the password.  
D
E
Dialing method There are two methods: PB or Pulse.  
ECM (Error  
Correction  
Mode)  
The error correction mode for G3 communi-  
cation. It communicates with a destination  
during checking whether data is sent to the  
destination properly or not. If not, it sends the  
data again. If the destination supports the  
ECM, data is transmitted in ECM unless you  
set the ECM OFF mode.  
Network Fax  
13-7  
 
Appendix  
13  
Terms  
Description  
F
Factory default The value set at the factory. You can change  
setting  
FAX ID  
F-code  
some defaults by the Utility Mode. It is useful  
to set the value that you use frequently as the  
default.  
The ID code to recognize each other at the  
fax communication. The telephone number is  
usually registered as the FAX ID.  
It defines the use of the sub-address of T.30*  
standardized by ITU-T. You can use various  
functions of the F-code in the fax communi-  
cation among facsimiles supporting the F-  
code function even if their manufactures are  
different. In this machine, the F-code is used  
in the bulletin board, relay request, confiden-  
tial communication and ID transmission. (*  
This is one of the communication standards.)  
Frame Erase  
G3  
The function to erase dark bands reproduced  
when the original is a book or read with the  
ADF left open.  
G
One of the fax communication modes stand-  
ardized by ITU-T. There are G3 and G4 in the  
communication mode. G3 is the most used  
communication mode now.  
Group  
To group multiple abbreviated numbers. It is  
useful if you frequently use the sequential  
multiple station transmission or the polling  
reception. You can register up to 500 abbre-  
viated numbers in a group.  
H
L
Horizontal  
scanning  
The horizontal direction when the original is  
scanned.  
Long original  
The function to transmit pages longer than  
the length (420 mm/16.5 inch) of 11 × 17 size.  
If you attempt to send such a long document  
without selecting Long original mode, paper  
misfeed will occur. When Long original mode  
is selected, pages of up to 800 mm can be  
transmitted.  
13-8  
Network Fax  
Appendix  
13  
Terms  
Description  
M
Manual trans-  
mission  
This operation to send documents while con-  
firming the status of the receiving machine.  
Memory  
The location to store data. It is used to spec-  
ify the communication or store the docu-  
ment.  
Memory over-  
flow  
The state of the fax image memory in this ma-  
chine to be full during storing transmitted  
document.  
Memory RX  
The function to store the received document  
and print the document as necessary.  
Memory Sub-  
stitute Recep-  
tion  
The function to store transmitted document  
in the memory automatically when the re-  
ceived document cannot be printed due to  
the machine being out of paper.  
Memory trans- In this transmission method, all pages being  
mission  
sent are first scanned and stored in memory  
before transmission. The document is auto-  
matically numbered by total page number,  
and the images on the first page are shown  
on communication results report.  
However, when a large number of pages are  
sent or when the images on the originals are  
fine, memory capacity may be exceeded due  
to the large amount of data stored in memo-  
ry.  
Mixed Original The function to set and send document pag-  
es of mixed sizes by a single sequence of op-  
erations.  
O
Original size set The function to designate the paper size for  
the document to be sent. Normally, when the  
paper size loaded at the destination is too  
small to accommodate the image being  
transmitted, the original image will be re-  
duced to fit the paper size. This feature gives  
you the option printing a portion of the image  
with no reduction.  
Originating sta- The facsimile to provide instruction to send  
tion  
document to multiple stations.  
Overseas TX  
The international communication. In Over-  
seas TX, a lower baud rate will be employed.  
Select this mode if you send a fax to the lo-  
cation at which the communication condition  
is poor even if it is in your country.  
Network Fax  
13-9  
Appendix  
13  
Terms  
Description  
P
Password TX  
The function to send fax with a password.  
Sender has to send a fax with the same pass-  
word which is set in Closed Network RX if the  
Closed Network RX is set at the recipient.  
Pause  
Polling  
To dial at certain intervals. Pressing the key  
once creates an interval of one second.  
The function to send a fax that has been read  
and stored in the memory in the facsimile  
when a polling command is sent from the re-  
cipient.  
Program  
The function to register frequently-used fax  
numbers as well as templates of operating  
sequences. Thereafter, you may select the  
destination or designate a sequence of oper-  
ations by pressing the Program key (in the  
abbreviated dialing list).  
Q
R
Quick memory In this transmission method, a facsimile is  
transmission  
sent the instant when one page is scanned.  
This allows documents to be sent without ex-  
ceeding memory capacity in the case of  
sending a large number of pages.  
Re-TX  
The function to select documents that have  
failed to be sent. The documents are stored  
in memory, and you can send again either to  
the same destination or after changing to a  
different destination.  
Reading  
To scan an original optically and capture it as  
image data.  
Redialing  
To dial the number of the same destination  
again. Redialing consists of automatic redial-  
ing in which dialing is performed automatical-  
ly, and manual redialing in which redialing is  
performed manually.  
Relay TX  
The function to send a fax to multiple stations  
via the other facsimile (called a relaying sta-  
tion). You can save costs by setting one of  
the stations as the relaying station and send-  
ing a fax via the relaying station if the termi-  
nating stations are at remote site.  
Relaying sta-  
tion  
The facsimile that sends document to multi-  
ple stations by the relay request from the  
originating station.  
Reserving  
The function to reserve the next transmission  
during communication or printing.  
transmission  
Resolution  
The higher resolution is, the longer it takes to  
transmit. Select the appropriate resolution.  
13-10  
Network Fax  
Appendix  
13  
Terms  
Description  
S
Sender infor-  
mation  
Information such as transmission date,  
name, telephone number, and page number  
printed at the top of the received document  
at the fax transmission.  
Sender name  
The name of this machine, which is repre-  
sented with any alphanumeric character and  
symbols. It is recorded as the part of the orig-  
inating printing at the top of the received doc-  
ument on the receiver side.  
Substitute  
Transmit  
The function to transfer/transmit the received  
documents waiting for output by using the  
control panel. Substitute transmission can be  
set when the FAX screen is displayed, and  
operation has been interrupted at out of pa-  
per or paper jammed in the machine.  
Super G3 (SG3) This is the G3 communication mode that is  
ITU-T V.34 compliant. It can communicate  
faster (up to 33,400 bps) than normal G3  
communication.  
T
Timer TX  
The function to specify the time to start com-  
munication. You can save costs by specify-  
ing a transmission to start at midnight or early  
in the morning during which telephone charg-  
es are less.  
Total page set  
The function to place the total number of  
pages on each page of the fax in quick mem-  
ory transmission. It is useful for the recipient  
to make sure whether all pages of the fax  
have been sent or not (the total number of  
pages are automatically placed in memory  
transmission).  
Transmission  
rates  
The transmission rates of the modem in the  
facsimile. It can transmit in high-speed  
33,600 bps. If it is set to Overseas TX. The in-  
ternational communication. In Overseas TX,  
a lower baud rate will be employed. Select  
this mode if you send a fax to the location at  
which the communication condition is poor  
even if it is in your country. It transmits in  
noise-resistant 7,200 bps or 4,800 bps.  
Transmission  
time  
The time to send a fax. The higher resolution  
is, the longer it takes to transmit.  
U
Upside down  
The function to specify the appropriate bind-  
ing style when transmitting a two-sided doc-  
ument (i.e., when pages are printed on both  
sides). The binding style you select should al-  
low the pages of a two-sided document to be  
read appropriately by paging right to left or  
top to bottom.  
Network Fax  
13-11  
Appendix  
13  
Terms  
Description  
V
V.34  
The communication mode under the super  
G3 fax communication. It may not be possi-  
ble to communicate in super G3 mode if the  
receiver or sender is connected to the line via  
an extension exchange equipment.  
Vertical scan-  
ning  
The vertical direction when the original is  
scanned.  
Z
Z folded origi-  
nal  
The function to determine the document siz-  
es before reading and sending the original.  
Some facsimiles cannot detect the document  
size if it has been folded. This function is  
available only when reading the original with  
the ADF.  
13-12  
Network Fax  
Appendix  
13  
13.5 Index  
A
E
Abbr. Dial ................................3-32  
E-Mail Setting ..........................3-21  
Access ......................................2-7  
Accessibility ..............................2-8  
Account Track .........................2-14  
Activity Report ........................11-4  
Entering Power Save Mode (Fax) ...  
10-6, .................................10-23  
F
Fax .............................................2-7  
Address Book ....2-10, 3-22, 3-27,  
3-30, .....................................9-3  
Address Book List .................11-16  
Fax Active Screen ...... 10-5, 10-19  
Fax Basic Screen Default Setting ...  
10-5, .................................10-17  
Fax Setting List ......................11-28  
Fax TX .....................................3-44  
File Type ....................................7-5  
Frame Erase ................... 7-4, 7-19  
Function Setting ....................10-13  
ADF .................................3-9, 3-12  
B
Background Adjustment .7-4, 7-22  
Bind Position ...................7-4, 7-16  
Box ............................................2-7  
Broadcast Report ..................11-10  
G
Group ................... 2-10, 3-35, 9-8  
Group Address List ...............11-19  
C
C ................................................2-8  
Cancel .......................................7-4  
CAUTION ................................1-13  
clear ..........................................2-8  
Comm. Setting ........................2-11  
Contrast dial ..............................2-8  
Control Panel ............................2-7  
Copy ..........................................2-7  
Crosswise ...............................1-14  
H
Header Information ... 10-10, 10-44  
Header/Footer Position ....... 10-11,  
10-48  
Help ...........................................2-8  
I
Initial Setting ............... 10-6, 10-21  
J
D
Job List ......................... 2-10, 3-42  
Job Settings List ....................10-15  
Data ...........................................2-8  
Density ....................................3-18  
Destination Indicator ...............2-11  
Detail .......................................1-13  
Detail Search .................3-27, 3-30  
Direct Input .........2-10, 3-24, 3-32  
DSN Message .......................11-14  
K
Keypad ......................................2-8  
L
Lengthwise ..............................1-14  
List of Available Characters .....13-5  
Network Fax  
13-13  
 
Appendix  
13  
Reset .................................2-8, 7-4  
Resolution ...............................3-19  
M
Main Power ............................... 2-8  
MDN Message ...................... 11-13  
Memory ................................... 2-10  
Memory RX ........................... 10-58  
Memory RX User Box ............. 9-28  
Mixed Original ......... 7-4, 7-7, 7-28  
Mode Check ................... 2-8, 3-22  
S
Scan ..........................................2-7  
Scan Setting ..................2-11, 3-21  
Scan Size ........................7-5, 7-30  
Sharpness .......................7-4, 7-25  
Simplex/Duplex .......................3-18  
Start ...........................................2-8  
Sub Area ..................................2-11  
Subject ....................................9-16  
N
Name Dest. ............................ 2-10  
Network Fax RX Error Report 11-12  
No. of Dest. ............................. 2-10  
Note ........................................ 1-13  
Number of Originals .................. 7-4  
T
Telephone Line Settings ...... 10-11,  
10-50  
Text .........................................9-16  
To type text .............................13-5  
Touch panel ...............................2-7  
TX Report ................................11-8  
TX/RX Setting ............10-12, 10-53  
O
OFF ........................................... 7-4  
Off-Hook ................................. 2-10  
OK ............................................. 7-4  
Original Image Type ................ 3-17  
U
P
User Authentication .................2-14  
User’s guides ..........................1-15  
Utility/Counter ...........................2-8  
Page Indicator ......................... 2-10  
Page List ................................. 2-10  
Platen Glass .................. 3-10, 3-12  
Print Separate Fax Pages ......4-11,  
W
4-12  
WARNING ...............................1-13  
Print/Fax Output Settings ......10-6,  
10-25  
Program ....2-10, 3-26, 3-29, 9-13  
Program List ......................... 11-22  
R
Receipt Mail Text .................. 11-15  
Redialing ................................. 3-39  
Reminder ................................ 1-13  
Report Settings ........10-13,10-61,  
10-63  
13-14  
Network Fax  
MEMO  
MEMO  
● This manual was printed using 100% post-consumer recycled paper.  
● This manual was printed with soy ink.  
http://konicaminolta.com  
Printed in China  
2006. 7  
Copyright  
9J06-9511-00  
2006  

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