Lexmark X264dn, X363dn,
X364dn, and X364dw
User's Guide
February 2009
Machine type(s):
7013, 4549, 4564
Model(s):
231, 235, 432, 436, 43W, d01, d02, gd1, gd2, dn1, dn2, gd1, gd2
Contents
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Contents
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Contents
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Safety information
Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product
ormakeanyelectricalor cablingconnections,such as thefax feature,power cord,ortelephone,duringalightning
storm.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark
components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of
other replacement parts.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.
This product uses aprintingprocess that heatstheprint media, andtheheat maycause themediatoreleaseemissions.
You must understand the section in your operating instructions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.
CAUTION—HOT SURFACE: The fuser and the inside of the printer near the fuser may be hot. To reduce the risk
of injury from a hot component, allow the surface to cool before removing paper from this area.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
Use care when you replace a lithium battery.
CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced.
Replace it only withthe same or anequivalenttype oflithium battery.Do notrecharge, disassemble, orincinerate
a lithium battery. Discard used batteries according to the manufacturer's instructions and local regulations.
Safety information
7
Use only the telecommunications (RJ-11) cord provided with this product or a 26 AWG or larger replacement when
connecting this product to the public switched telephone network.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do
not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
CAUTION—SHOCKHAZARD:To avoidthe riskofelectricshockwhen cleaningthe exterior ofthe printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
CAUTION—SHOCK HAZARD: If you are installing an optional drawer after setting up the printer, then turn the
printer off and unplug the power cord from the wall outlet before continuing.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to move it safely.
CAUTION—POTENTIAL INJURY: Follow these guidelines to avoid personal injury or printer damage:
• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
• Disconnect all cords and cables from the printer before moving it.
• Use the handholds located on both sides of the printer to lift it.
• Make sure your fingers are not under the printer when you set it down.
• Before setting up the printer, make sure there is adequate clearance around it.
SAVE THESE INSTRUCTIONS.
Safety information
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Learning about the printer
Thank you for choosing this printer!
We've worked hard to make sure it will meet your needs.
To start using your new printer right away, use the setup materials that came with the printer, and then skim the
User’s Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully,
and make sure you check the latest updates on our Web site.
We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied.
Ifyou do encounter any problems alongthe way, one of our knowledgeable support representatives will be delighted
to help you get back on track fast. And if you find something we could do better, please let us know. After all, you
are the reason we do what we do, and your suggestions help us do it better.
Finding information about the printer
What are you looking for?
Find it here
Initial setup instructions:
Setup documentation—The setup documentation
came with the printer and is also available on the
Lexmark Web site at
• Connecting the printer
• Installing the printer software
Setup
Instalación
Instalação Asennus
Instalacja Руководство по
установке
Installation Installazione Installatie Installasjon
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Additional setup and instructions for using the printer:
• Selecting and storing paper and specialty media
• Loading paper
User's Guide—The User's Guide is available on the
Software and Documentation CD.
• Performing printing, copying, scanning, and faxing tasks,
depending on your printer model
• Configuring printer settings
• Viewing and printing documents and photos
• Setting up and using printer software
For updates, check our Web site at
• Setting up and configuring the printer on a network,
depending on your printer model
• Caring for and maintaining the printer
• Troubleshooting and solving problems
Learning about the printer
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What are you looking for?
Find it here
Help using the printer software
Windows or Mac Help—Open a printer software
program or application, and then click Help.
Click
to view context-sensitive information.
Notes:
• The Help installs automatically with the printer
software.
• The printer software is located in the printer
Program folder or on the desktop, depending on
your operating system.
The latest supplemental information, updates, and technical
support:
Lexmark Support Web site—support.lexmark.com
Note: Select your region, and then select your product
• Documentation
• Driver downloads
• Live chat support
• E-mail support
to view the appropriate support site.
Support telephone numbers and hours of operation for
yourregionorcountrycanbefoundontheSupportWeb
site or on the printed warranty that came with your
printer.
• Telephone support
Record the following information (located on the store
receipt and the back of the printer), and have it ready
when you contact support so that they may serve you
faster:
• Machine Type number
• Serial number
• Date purchased
• Store where purchased
Warranty information
Warranty information varies by country or region:
• In the US—See the Statement of Limited Warranty
included with this printer, or at
• Rest of the world—See the printed warranty that
came with your printer.
Selecting a location for the printer
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lbs) and requires two or more
trained personnel to lift it safely.
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install
any options, leave enough room for them also. It is important to:
• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.
• Provide a flat, sturdy, and stable surface.
• Keep the printer:
– Away from the direct airflow of air conditioners, heaters, or ventilators
– Free from direct sunlight, humidity extremes, or temperature fluctuations
– Clean, dry, and free of dust
Learning about the printer
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• Allow the following recommended amount of space around the printer for proper ventilation:
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Rear
Right side 203 mm (8 in.)
Front 203 mm (8 in.)
Left side 76 mm (3 in.)
Top 254 mm (10 in.)
305 mm (12 in.)
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Printer configurations
Basic model
The following illustration shows the printer front with its basic features or parts:
Learning about the printer
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Front door release button
Printer control panel
Automatic Document Feeder (ADF)
System board door
Front door
Multipurpose feeder door
Note: Depending on your printer model, this could be the manual feeder door.
Standard 250-sheet tray (Tray 1)
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Standard exit bin
The following illustration shows the printer back with its basic features or parts:
Learning about the printer
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Rear door
1
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Ethernet port
Wireless antenna
Note: The wireless antenna appears on wireless models only.
Fax ports
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Note: Fax ports appear on fax models only.
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USB port
Printer power cord socket
Power switch
Locking device
Learning about the printer
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Configured model
The following illustration shows the printer configured with an optional 250- or 550-sheet drawer:
1
Optional 250- or 550-sheet drawer (Tray 2)
1
Basic functions of the scanner
The scanner provides copy, fax, and scan capability. You can:
• Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.
• Send a fax using the printer control panel.
• Send a fax to multiple fax destinations at the same time.
• Scan documents and send them to your computer, an e-mail address, or a flash drive.
Note: The fax function is available on selected printer models only.
Learning about the printer
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Understanding the ADF and scanner glass
Automatic Document Feeder (ADF)
Scanner glass
Use the ADF for multiple-page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
Using the ADF
The ADF can scan multiple pages, including two-sided pages on some models. When using the ADF:
• Load the document into the ADF faceup, short edge first.
• Adjust the paper guides to touch the sides of the paper loaded.
• Remove staples before loading.
• Separate punched sheets before loading.
• Load up to 50 sheets of plain paper in the ADF input tray, based on 75 g/m2 (20 lb.) paper.
• Scan sizes from 124.46 x 127 mm (4.9 x 5 in.) to 215.9 x 355.6 mm (8.5 x 14 in.).
• Scan documents with mixed page sizes (letter and legal).
• Scan media weights from 52 to 120 g/m2 (14 to 32 lb).
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
Using the scanner glass
The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:
• Place a document facedown on the scanner glass in the upper left corner.
• Scan or copy documents up to 215.9 x 297.18 mm (8.5 x 11.7 in.).
• Copy books up to 25.3-mm (1-in.) thick.
Learning about the printer
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Understanding the printer control panel
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Copy
Copies
Fax
Content
Darkness
Text
Copy
Menu
Back
Text/Photo
Photo
Stop/Cancel
Redial/Pause
@!.
ABC
JKL
DEF
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Scan/Email
Fax
MNO
Scale
Resolution
Options
Hook
PQRS
TUV
WXYZ
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Select
Options
Start
Duplex/2-Sided
Shortcuts
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#
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Item
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Description
Selections and settings Select a function such as Copy, Scan, Email, or Fax. Change default copy and scan settings
such as the numberof copies, duplex printing, copy options, and scaling. Use the address
book when scanning to e-mail.
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Display area
View scanning, copying, faxing, and printing options as wellas statusand error messages.
Access the administration menus, start, stop, or cancel a print job.
Keypad area
Enter numbers, letters, or symbols on the display, print using the USB flash memory
device, or change the default fax settings.
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Item
Description
Copy
Enters the copy function
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Content
Copies
Scale
Enhances copy, scan, e-mail, or fax quality. Choose from Text, Text/Photo, or Photo.
Enters the number of copies to print
Changes the size of the copied document to fit onto the currently selected paper size
Changes Original Size, Paper Source, and Collate settings
Options
Address Book Opens the address book
Darkness Adjusts the current darkness settings
Learning about the printer
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Item
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Description
Duplex 2-Sided Makes a two-sided copy
Note: On selected printer models, you can also perform two-sided scan jobs.
Enters the fax function
Fax
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Note: Fax mode is not available on selected printer models.
Scan/Email
Enters the scan or scan to e-mail function
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Item
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Description
Enters the administration menus
Menu
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Display
View scanning, copying, faxing, and printing options as well as status and error messages.
Stop/Cancel Stops all printer activity
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Start
Starts a copy or scan job
Scrolls right
Right arrow
Learning about the printer
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Item
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Description
Select
Accepts menu selections and settings
Left arrow
Indicator light
Back
Scrolls left
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• Off—The power is off.
• Blinking green—The printer is warming up, processing data, or printing.
• Solid green—The printer is on, but idle.
• Blinking red—Operator intervention is needed.
Returns one screen at a time to the Readyscreen
Note: An error beep sounds when you press
if a flash drive is connected and the USB menu
is displayed.
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Item
1
Description
Redial/Pause
Keypad
• Press once to cause a two- or three-second dial pause in a fax number. In the “Fax To” field,
a Dial Pause is represented by a comma (,).
• Press to redial a fax number.
Enters numbers, letters, or symbols on the display
2
Learning about the printer
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Item
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Description
Front USB port
Lets you scan to a flash drive or print supported file types
Notes:
• The front USB port is available only on selected printer models.
• When a USB flash memory device is inserted into the printer, the printer can only scan to
theUSBdeviceorprintfilesfromtheUSBdevice.Allotherprinterfunctionsareunavailable.
Shortcuts
Enters the shortcut screen
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Hook
Press
once to take the telephone line off-hook (like picking up a telephone receiver). Press
a second time to hang up the line.
Note: The Hook button is available only on selected printer models.
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Options
Changes Original Size, Broadcast, Delayed Send, and Cancel settings
Selects a dpi value for the scan
Resolution
Note: Press the arrow buttons to scroll through the values, and then press
to enter a value.
Learning about the printer
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Additional printer setup
Installing internal options
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Installing a flash memory card
The system board has a connection for one optional flash memory card.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
1 Access the system board.
Additional printer setup
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2 Unpack the card.
Note: Avoid touching the connection points along the edge of the card.
3 Holding the card by its sides, align the card with the connector on the system board.
4 Push the card firmly into place.
Notes:
• The entire length of the connector on the card must touch and be flush against the system board.
• Be careful not to damage the connectors.
• If your printer model does not fax, your system board will not have the fax card attached to the system board.
5 Close the system board door.
Additional printer setup
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Installing hardware options
Installing a 250- or 550-sheet drawer
The printer supports one optional drawer; you can install a 250- or 550-sheet drawer.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
1 Unpack the drawer, and then remove any packing material from the outside of the drawer.
2 Remove the tray from the support unit.
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Support unit
Tray
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3 Remove any packing material and tape from inside the tray.
4 Insert the tray into the support unit.
5 Place the drawer in the location chosen for the printer.
Additional printer setup
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6 Align the printer with the drawer, and then lower the printer into place.
Attaching cables
1 Connect the printer to a computer or a network.
• For a local connection, use a USB cable.
• For a network connection, use an Ethernet cable.
2 Connect the power cord to the printer first and then to a wall outlet.
Additional printer setup
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Ethernet port
Fax ports
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2
Note: The fax ports are available on selected printer models only.
USB port
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Printer power cord socket
Verifying printer setup
Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up
correctly by printing the following:
• Menu settings page—Use this page to verify that all printer options are installed correctly. A list of installed
options appears toward the bottom of the page. If an option you installed is not listed, then it is not installed
correctly. Remove the option and install it again.
• Network setup page—If your printer is a network model and is attached to a network, print a network setup
page to verify the network connection. This page also provides important information that aids network printing
configuration.
Additional printer setup
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Printing a menu settings page
Print a menu settings page to review the current menu settings and to verify printer options are installed correctly.
Note: If you have not made any menu item settings changes yet, then the menu settings page lists all the factory
default settings. Once you select and save other settings from the menus, they replace the factory default settings
as user default settings. A user default setting remains in effect until you access the menu again, choose another value,
and save it.
1 Make sure the printer is on and Readyappears.
2 From the printer control panel, press
.
3 Press the arrow buttons until Reportsappears, and then press
.
4 Press the arrow buttons until Menu Settings Pageappears, and then press
.
After the menu settings page prints, Readyappears.
Printing a network setup page
If the printer is attached to a network, print a network setup page to verify the network connection. This page also
provides important information that aids network printing configuration.
1 Make sure the printer is on and Readyappears.
2 From the printer control panel, press
.
3 Press the down arrow button until Reportsappears, and then press
.
4 Press the down arrow button until Network Setup Pageappears, and then press
.
After the network setup page prints, Readyappears.
5 Check the first section on the network setup page, and confirm that Status is “Connected.”
If Status is “Not Connected,” the LAN drop may not be active, the network cable may be malfunctioning, or, if you
have a wireless printer model, the wireless network may not be configured properly. Consult a system support
person for a solution, and then print another network setup page.
Setting up the printer software
Installing printer software
A printer driver is software that lets the computer communicate with the printer. The printer software is typically
installed during the initial printer setup. If you need to install the software after setup, follow these instructions:
For Windows users
1 Close all open software programs.
2 Insert the Software and Documentation CD.
3 From the main installation dialog, click Install.
4 Follow the instructions on the screen.
Additional printer setup
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For Macintosh users
1 Close all open software applications.
2 Insert the Software and Documentation CD.
3 From the Finder desktop, double-click the printer CD icon that automatically appears.
4 Double-click the Install icon.
5 Follow the instructions on the screen.
Using the World Wide Web
2 From the Drivers & Downloads menu, click Driver Finder.
3 Select your printer, and then select your operating system.
4 Download the driver and install the printer software.
Updating available options in the printer driver
Once the printersoftware and any optionsare installed, itmay be necessary to manually add the optionsinthe printer
driver to make them available for print jobs.
For Windows users
1 Do one of the following:
In Windows Vista
a Click
.
b Click Control Panel.
c Click Hardware and Sound.
d Click Printers.
In Windows XP
a Click Start.
b Click Printers and Faxes.
In Windows 2000
a Click Start.
b Click Settings Printers.
2 Select the printer.
3 Right-click the printer, and then select Properties.
4 Click the Install Options tab.
5 Under Available Options, add any installed hardware options.
6 Click Apply.
Additional printer setup
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For Macintosh users
In Mac OS X version 10.5 or later
1 From the Apple menu, choose System Preferences.
2 Click Print & Fax.
3 Select the printer, and then click Options & Supplies.
4 Click Driver, and then add any installed hardware options.
5 Click OK.
In Mac OS X version 10.4 and earlier
1 From the Go menu, choose Applications.
2 Double-click Utilities, and then double-click Print Center or Printer Setup Utility.
3 Select the printer, and then from the Printers menu, choose Show Info.
4 From the pop-up menu, choose Installable Options.
5 Add any installed hardware options, and then click Apply Changes.
Setting up wireless printing
Note: Wireless printing is available on select printer models only.
Information you will need to set up the printer on a wireless
network
Note: Do not connect the installation or network cables until prompted to do so by the setup software.
• SSID—The SSID is also referred to as the network name.
• Wireless Mode (or Network Mode)—The mode will be either infrastructure or ad hoc.
• Channel (for ad hoc networks)—The channel defaults to auto for infrastructure networks.
Some ad hoc networks will also require the auto setting. Check with your system support person if you are not
sure which channel to select.
• Security Method—There are three basic options for Security Method:
– WEP key
If your network uses more than one WEP key, enter up to four in the provided spaces. Select the key currently
in use on the network by selecting the Default WEP Transmit Key.
or
– WPA or WPA2 passphrase
WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be
set for the same type on the router and on the printer, or the printer will not be able to communicate on the
network.
– No security
If your wireless network does not use any type of security, then you will not have any security information.
Note: Using an unsecured wireless network is not recommended.
Additional printer setup
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If you are installing the printer on an 802.1X network using the Advanced method, then you may need the following:
• Authentication type
• Inner authentication type
• 802.1X username and password
• Certificates
Note: For more information on configuring 802.1X security, see the Networking Guide on the Software and
Documentation CD.
Installing the printer on a wireless network (Windows)
Before you install the printer on a wireless network, make sure that:
• Your wireless network is set up and working properly.
• The computer you are using is connected to the same wireless network where you want to set up the printer.
1 Connect the power cable to the printer and then to a properlygroundedelectrical outlet,and then turn theprinter
on.
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2
Note: For fax setup, see the User's Guide on the Software and Documentation CD.
Make sure the printer and computer are fully on and ready.
Do not connect the USB cable until instructed to do so on the screen.
Additional printer setup
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2 Insert the Software and Documentation CD.
3 Click Install Printer and Software.
4 Click Agree to accept the terms of the License Agreement.
5 Select Suggested and then click Next.
6 Click Wireless Network Attach.
7 Remove the label covering the USB port on the back of the printer.
8 Temporarily connect a USB cable between the computer on the wireless network and the printer.
Notes:
• After the printer is configured, the software will instruct you to disconnect the temporary USB cable so you
can print wirelessly.
• If your printer has faxing capabilities, then connect the telephone cable.
Additional printer setup
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9 Follow the on-screen instructions to complete the software installation.
Note: Basic is the recommended path to choose. Choose Advanced only if you want to customize your
installation.
10 To allow other computers on the wireless network to use the wireless printer, follow steps 2 through 6 for each
computer.
Installing the printer on a wireless network (Macintosh)
Before you install the printer on a wireless network, make sure that:
• Your wireless network is set up and working properly.
• The computer you are using is connected to the same wireless network where you want to set up the printer.
Prepare to configure the printer
1 Locate the printerMACaddress on the sheet that came withthe printer. Write the last sixdigitsof the MACaddress
in the space provided below:
MAC address: ___ ___ ___ ___ ___ ___
2 If your printer has faxing capabilities, then connect the telephone cable.
3 Connect the power cable to the printer, and then to a properly grounded electrical outlet, and then turn the
printer on.
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Enter the printer information
1 Access the AirPort options.
In Mac OS X version 10.5 or later
a From the Apple menu, choose System Preferences.
b Click Network.
c Click AirPort.
In Mac OS X version 10.4 and earlier
a From the Go menu, choose Applications.
b Double-click Internet Connect.
c From the toolbar, click AirPort.
Additional printer setup
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2 From the Network pop-up menu, select print server xxxxxx, where the x’s are the last six digits of the MAC
address located on the MAC address sheet.
3 Open the Safari browser.
4 From the Bookmarks drop-down menu, select Show.
5 Under Collections, select Bonjour or Rendevous, and then double-click the printer name.
Note: The application is referred to as Rendezvous in MAC OS X version 10.3, but is now called Bonjour by Apple
Computer.
6 From the main page of the Embedded Web Server, navigate to the page where the wireless settings information
is stored.
Configure the printer for wireless access
1 Type the name of your network (SSID) in the appropriate field.
2 Select Infrastructure as your Network Mode if you are using a wireless router.
3 Select the type of security you use to protect your wireless network.
4 Enter the security information necessary for the printer to join your wireless network.
5 Click Submit.
6 Open the AirPort application on your computer:
In Mac OS X version 10.5 or later
a From the Apple menu, choose System Preferences.
b Click Network.
c Click AirPort.
In Mac OS X version 10.4 and earlier
a From the Go menu, choose Applications.
b Double-click Internet Connect.
c From the toolbar, click AirPort.
7 From the Network pop-up menu, select your wireless network.
Configure your computer to use the printer wirelessly
To print to a network printer, each Macintosh user must install a custom PostScript Printer Description (PPD) file and
create a printer in the Print Center or Printer Setup Utility.
1 Install a PPD file on the computer:
a Insert the Software and Documentation CD in the CD or DVD drive.
b Double-click the installer package for the printer.
c From the Welcome screen, click Continue.
d Click Continue again after viewing the Readme file.
e Click Continue after viewing the license agreement, and then click Agree to accept the terms of the
agreement.
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f
Select a Destination, and then click Continue.
g From the Easy Install screen, click Install.
h Type the user password, and then click OK.
All necessary software is installed on the computer.
i
Click Restart when installation is complete.
2 Add the printer:
a For IP printing:
In Mac OS X version 10.5 or later
1 From the Apple menu, choose System Preferences.
2 Click Print & Fax.
3 Click +.
4 Select the printer from the list.
5 Click Add.
In Mac OS X version 10.4 and earlier
1 From the Go menu, choose Applications.
2 Double-click Utilities.
3 Locate and double-click Printer Setup Utility or Print Center.
4 From the Printer List, choose Add.
5 Select the printer from the list.
6 Click Add.
b For AppleTalk printing:
In Mac OS X version 10.5
1 From the Apple menu, choose System Preferences.
2 Click Print & Fax.
3 Click +.
4 Click AppleTalk.
5 Select the printer from the list.
6 Click Add.
In Mac OS X version 10.4
1 From the Go menu, choose Applications.
2 Double-click Utilities.
3 Locate and double-click Print Center or Printer Setup Utility.
4 From the Printer List, choose Add.
5 Choose the Default Browser tab.
6 Click More Printers.
7 From the first pop-up menu, choose AppleTalk.
8 From the second pop-up menu, choose Local AppleTalk zone.
9 Select the printer from the list.
10 Click Add.
Additional printer setup
32
Installing the printer on a wired network
Use the following instructions to install the printer on a wired network. These instructions apply to Ethernet and fiber
optic network connections.
Before you install the printer on a wired network, make sure that:
• You have completed the initial setup of the printer.
• The printer is connected to your network with the appropriate type of cable.
For Windows users
1 Insert the Software and Documentation CD.
Wait for the Welcome screen to appear.
If the CD does not launch after a minute, then launch the CD manually:
a Click , or click Start and then click Run.
b In the Start Search or Run box, type D:\setup.exe, where Dis the letter of your CD or DVD drive.
2 Click Install Printer and Software.
3 Click Agree to agree to the License Agreement.
4 Select Suggested, and then click Next.
Note: To configure the printer using a static IP address, IPv6, or scripts, select Custom and follow the on-screen
instructions.
5 Select Wired Network Attach, and then click Next.
6 Select the printer manufacturer from the list.
7 Select the printer model from the list, and then click Next.
8 Select the printer from the list of printers discovered on the network, and then click Finish.
Notes:
• If your configured printer does not appear in the list of discovered printers, then click Add Port and follow
the on-screen instructions.
• If you do not know the IP address of the printer, then print a network setup page and locate the IP address
in the TCP/IP section.
9 Follow the on-screen instructions to complete the installation.
For Macintosh users
1 Allow the network DHCP server to assign an IP address to the printer.
2 Print the network setup page from the printer. For information on printing a network setup page, see “Printing
3 Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you
are configuring access for computers on a different subnet than the printer.
Additional printer setup
33
4 Install the drivers and add the printer.
a Install a PPD file on the computer:
1 Insert the Software and Documentation CD in the CD or DVD drive.
2 Double-click the installer package for the printer.
3 From the Welcome screen, click Continue.
4 Click Continue again after viewing the Readme file.
5 Click Continue after viewing the license agreement, and then click Agree to accept the terms of the
agreement.
6 Select a Destination, and then click Continue.
7 From the Easy Install screen, click Install.
8 Type the user password, and then click OK.
All the necessary software is installed on the computer.
9 Click Restart when installation is complete.
b Add the printer:
• For IP printing:
In Mac OS X version 10.5 or later
1 From the Apple menu, choose System Preferences.
2 Click Print & Fax.
3 Click +.
4 Select the printer from the list.
5 Click Add.
In Mac OS X version 10.4 and earlier
1 From the Go menu, choose Applications.
2 Double-click Utilities.
3 Double-click Printer Setup Utility or Print Center.
4 From the Printer List, click Add.
5 Select the printer from the list.
6 Click Add.
• For AppleTalk printing:
In Mac OS X version 10.5
1 From the Apple menu, choose System Preferences.
2 Click Print & Fax.
3 Click +.
4 Click AppleTalk.
5 Select the printer from the list.
6 Click Add.
In Mac OS X version 10.4 and earlier
1 From the Go menu, choose Applications.
2 Double-click Utilities.
3 Double-click Print Center or Printer Setup Utility.
Additional printer setup
34
4 From the Printer List, click Add.
5 Choose the Default Browser tab.
6 Click More Printers.
7 From the first pop-up menu, choose AppleTalk.
8 From the second pop-up menu, select Local AppleTalk zone.
9 Select the printer from the list.
10 Click Add.
Note: If the printer does not show up in the list, then you may need to add it using the IP address. Contact
your system support person for assistance.
Additional printer setup
35
Minimizing your printer's environmental
impact
Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact
on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and
provide collection and recycling programs. For more information, see:
• The Notices chapter
Byselectingcertain printersettingsortasks,you may be able toreduce yourprinter'simpactevenfurther.Thischapter
outlines the settings and tasks that may yield a greater environmental benefit.
Saving paper and toner
Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly
reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on
both sides of the paper and printing multiple pages on one side of a single sheet of paper.
For information on how you can quickly save paper and energy using one printer setting, see "Using Eco-Mode".
Using recycled paper
As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically
for use in laser printers. For more information on recycled papers that work well with your printer, see “Using recycled
Conserving supplies
There are a number of ways to reduce the amount of paper you use when printing, copying, or receiving faxes. You
can:
Use both sides of the paper
You can control whether print appears on one or two sides of the paper for an incoming fax, a printed document, or
a copy. For more information, see:
Place multiple pages on one sheet of paper
You can print up to 16 consecutive pages of a multiple-page document onto one side of a single sheet of paper from
the Print dialog.
To copy two or four consecutive pages of a multiple-page document onto one side of a single sheet of paper, see
Minimizing your printer's environmental impact
36
Choose scanning
You can avoid making a paper output of a document or photograph by scanning it to save to a computer program,
application, or flash drive. For more information, see:
Check your first draft for accuracy
Before printing or making multiple copies of a document:
• Use the Lexmark preview feature, which you can select from the Print dialog, the Lexmark Toolbar, or the printer
display, to see what the document will look like before you print it.
• Print one copy of the document to check its content and format for accuracy.
Avoid paper jams
Carefully select and load paper to avoid paper jams. For more information, see “Avoiding jams” on page 42.
Saving energy
You may be able to further reduce energy by adjusting Power Saver.
Using Eco-Mode
Use Eco-Mode to quickly select one or more ways to reduce your printer's environmental impact.
Note: See the table for the multiple settings that change when you select an Eco-Mode setting.
Choose
To
Energy
Reduce energy use, especially when the printer is idle.
• Printer engine motors do not start until a job is ready to print. You may notice a short delay before the
first page is printed.
• The printer enters Power Saver mode after one minute of inactivity.
• When the printer enters Power Saver mode, the printer control panel display and option lights are
turned off.
• The scanner lamps are activated only when a scan job is started.
Paper
• Print appears on both sides of a print, copy, or received fax.
• Fax transmission log features are turned off.
Energy/Paper Use all the settings associated with Energy mode and Paper mode.
Off Use factory default settings. This setting supports the performance specifications for your printer.
To select an Eco-Mode setting:
1 From the printer control panel, press
.
2 Press the arrow buttons until Settingsappears, and then press
.
3 Press the arrow buttons until General Settingsappears, and then press
.
Minimizing your printer's environmental impact
37
4 Press the arrow buttons until Eco-Modeappears, and then press
.
5 Select the setting you want, and then press
.
Submitting changesappears.
Adjusting Power Saver using the printer control panel
1 Make sure the printer is on and Readyappears.
2 From the printer control panel, press
3 Press the arrow buttons until Settingsappears, and then press
4 Press the arrow buttons until General Settingsappears, and then press
5 Press the arrow buttons until Timeoutappears, and then press
6 Press the arrow buttons until Power Saverappears, and then press
.
.
.
.
.
7 Press the arrow buttons to enter the number of minutes for the printer to wait before entering the Power Saver
mode. Available settings range from 1–240 minutes.
8 Press
.
Submitting changesappears.
9 Press
, and then press
until Readyappears.
Adjusting Power Saver using the Embedded Web Server
Available settings range from 1-240 minutes. The factory default setting is 30 minutes.
To increase or decrease the number of minutes before the printer enters Power Saver mode:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address
in the TCP/IP section.
2 Click Settings, and then click General Settings.
3 Click Timeouts.
4 In the Power Saver box, increase or decrease the number of minutes you want the printer to wait before it enters
Power Saver mode.
5 Click Submit.
Recycling
Lexmark provides collection programs and environmentally progressive approaches to recycling. For more
information, see:
• The Notices chapter
Minimizing your printer's environmental impact
38
Recycling Lexmark products
To return Lexmark products to Lexmark for recycling:
2 Find the product type you want to recycle, and then select your country from the list.
3 Follow the instructions on the computer screen.
Recycling Lexmark packaging
Lexmark continually strives to minimize packaging. Less packaging helps to ensure that Lexmark printers are
transported in the most efficient and environmentally sensitive manner and that there is less packaging to dispose
of. These efficiencies result in fewer greenhouse emissions, energy savings, and natural resource savings.
Lexmark cartons are 100% recyclable where corrugated recycling facilities exist. Facilities may not exist in your area.
Expanded polystyrene (EPS) foam used in Lexmark packaging is recyclable where foam recycling facilities exist.
Facilities may not exist in your area. For information on EPS foam recycling locations:
2 Select your country or region from the list, and then click the links or use the contact information provided.
When you return a cartridge to Lexmark, you can reuse the box that the cartridge came in. Lexmark will recycle the
box.
Returning Lexmark cartridges for reuse or recycling
The Lexmark Cartridge Collection Program diverts millions of Lexmark cartridges from landfills annually by making
it both easy and free for Lexmark customers to return used cartridges to Lexmark for reuse or recycling. One hundred
percent of the empty cartridges returned to Lexmark are either reused or demanufactured for recycling. Boxes used
to return the cartridges are also recycled.
To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge
and use the pre-paid shipping label. You can also:
2 From the Toner Cartridges section, select your country from the list.
3 Follow the instructions on the computer screen.
Reducing printer noise
Use Quiet Mode to reduce the printer noise.
Note: See the table for the multiple settings that change when you select a Quiet Mode setting.
Minimizing your printer's environmental impact
39
Choose
To
On
Reduce printer noise.
• You may notice a reduction in processing speed.
• Printer engine motors do not start until a job is ready to print. You may notice a
short delay before the first page is printed.
• Fans run at a reduced speed or are turned off.
• If your printer has faxing capability, fax sounds are reduced or disabled, including
the fax speaker and ringer.
Off
Use factory default settings. This setting supports the performance specifications for
your printer.
To select a Quiet Mode setting:
1 From the printer control panel, press
2 Press the arrow buttons until Settingsappears, and then press
3 Press the arrow buttons until General Settingsappears, and then press
.
.
.
4 Press the arrow buttons until Quiet Modeappears, and then press
.
5 Select the setting you prefer between Yesand No, and then press
.
Submitting changesappears.
Minimizing your printer's environmental impact
40
Loading paper and specialty media
This section explains how to load the trays and feeders. It also includes information about paper orientation, setting
the Paper Size and Paper Type, and linking and unlinking trays.
Setting the Paper Size and Paper Type
After you set the Paper Size and Paper Type to the correct settings for the size and type used in the trays, then any
trays containing the same size and type are automatically linked by the printer.
Note: If the size of the paper being loaded now is the same size as the previously loaded paper, do not change the
Paper Size setting.
1 Make sure the printer is on and Readyappears.
2 From the printer control panel, press
.
Paper Menuappears.
3 Press
.
4 Press the arrow buttons until Size/Typeappears, and then press
.
Select Sourceappears.
5 Press the arrow buttons until the correct source appears, and then press
.
Sizeappears under the source name.
6 Press
.
7 Press the arrow buttons until the correct size appears, and then press
.
Submitting Changesappears, followed by Size.
8 Press the arrow buttons until Typeappears, and then press
.
9 Press the arrow buttons until the correct type appears, and then press
.
Submitting Changesappears, followed by Type.
Configuring Universal paper settings
The Universal Paper Size is a user-defined setting that lets you print on paper sizes that are not preset in the printer
menus. Set the Paper Size for the Manual Feeder to Universal when the size you want is not available from the Paper
Size menu. Then, specify all of the following Universal size settings for your paper:
• Units of measure (inches or millimeters)
• Portrait Height and Portrait Width
• Feed Direction
Note: The smallest supported Universal size is 76 x 127 mm (3 x 5 in.); the largest is 216 x 356 mm (8.5 x 14 in.). Paper
that weighs at least 75 g/m2 (20 lb) is recommended for sizes less than or equal to 182 mm (7.17 in.) wide.
Loading paper and specialty media
41
Specify a unit of measurement
1 Make sure the printer is on and Readyappears.
2 From the printer control panel, press
.
Paper Menuappears.
3 Press
.
4 Press the arrow buttons until Universal Setupappears, and then press
.
5 Press the arrow buttons until Units of Measureappears, and then press
.
6 Press the arrow buttons until the correct unit of measure appears, and then press
.
Submitting Changesappears, followed by the Universal Setupmenu.
Specify the paper height and width
Defining a specific height and width measurement for the Universal paper size (in the portrait orientation) allows
the printer to support the size, including support for standard features such as duplex printing and printing multiple
pages on one sheet.
Note: Select Portrait Heightto adjust the paper height setting or Paper Widthto adjust the paper width
setting, or adjust both. Instructions to adjust both follow.
1 From the Universal Setup menu, press the arrow buttons until Portrait Widthappears, and then press
.
2 Press the left arrow button to decrease the setting or the right arrow button to increase the setting, and then
press
.
Submitting Changesappears, followed by the Universal Setupmenu.
3 From the Universal Setup menu, press the arrow buttons until Portrait Heightappears, and then press
.
4 Press the left arrow button to decrease the setting or the right arrow button to increase the setting, and then
press
.
Submitting Changesappears, followed by the Universal Setupmenu.
Avoiding jams
The following hints can help you avoid jams:
Paper tray recommendations
• Make sure the paper lies flat in the paper tray.
• Do not remove the paper tray while the printer is printing.
• Do not load the paper tray while the printer is printing. Load it prior to printing, or wait for a prompt to load it.
• Do not load too much paper. Make sure the stack height does not exceed the indicated maximum height.
• Make sure the guides in the paper tray or the manual feeder are properly positioned and are not pressing too
tightly against the paper or envelopes.
• Push the paper tray in firmly after loading paper.
Loading paper and specialty media
42
Paper recommendations
• Use only recommended paper or specialty media.
• Do not load wrinkled, creased, damp, bent, or curled paper.
• Flex, fan, and straighten paper before loading it.
• Do not use paper that has been cut or trimmed by hand.
• Do not mix paper sizes, weights, or types in the same stack.
• Make sure all sizes and types are set correctly in the printer control panel menus.
• Store paper per the manufacturer's recommendations.
Loading trays
1 Pull the tray completely out.
Note: Do not remove trays while a job prints or while Busyappears on the display. Doing so may cause a jam.
Loading paper and specialty media
43
2 Squeeze and slide the guides to the correct position for the paper size you are loading.
1
3
4
2
For long paper like A4 or legal, squeeze and slide the length guide backwards to accommodate the length of
paper you are loading.
If you are loading A6-size paper:
a Squeeze and slide the length guide toward the center of the tray to the A5 size position.
b Raise the A6 backstop.
Notes:
• The standard tray accommodates only 150 sheets of A6-size paper. Notice the maximum fill line on the A6
backstop which indicates the maximum height for loading A6-size paper. Do not try to overload the tray.
• A6-size paper cannot be loaded in the optional tray.
Loading paper and specialty media
44
Notes:
• Use the size indicators on the bottom of the tray to help position the guide.
• For setup, load letter- or A4-size paper based on the standard size for your country or region.
3 Flex a stack of paper back and forth to loosen the sheets, and then fan them. Do not fold or crease the paper.
Straighten the edges on a level surface.
4 Load the paper stack toward the back of the tray as shown with the recommended print side facedown.
Note: The maximum fill line on the width guide indicates the maximum height for loading paper. Do not load
A6-size paper to the maximum fill line; the tray holds only 150 sheets of A6-size paper.
1
Maximum fill line
1
Loading paper and specialty media
45
Load letterhead with the top edge of the sheet toward the front of the tray and the design facedown.
LETTERHEAD
5 Squeeze and slide the guides to lightly touch the side of the stack.
1
2
6 Insert the tray.
7 If the paper type you loaded differs from the type that was previously loaded in the tray, then change the Paper
Type setting for the tray.
Loading paper and specialty media
46
Using a multipurpose or manual feeder
Some models of the printer have a multipurpose feeder, whereas other models have a manual feeder. The
multipurpose feeder can be loaded like a tray with up to 50 sheets of paper. The manual feeder can be loaded with
one sheet of paper at a time.
Using the multipurpose feeder
You may want to use the multipurpose feeder when you print on different sizes and types of papers or specialty
media, such as card stock, transparencies, paper labels, and envelopes. You may also want to use the multipurpose
feeder for single-page print jobs on letterhead or on other specialty media you do not keep in a tray.
Opening the multipurpose feeder
1 Pull the multipurpose feeder door down.
2 Pull the extension forward.
Loading paper and specialty media
47
3 Pull the extension so it flips forward and down.
Loading the multipurpose feeder
1 Squeeze and slide the guides out fully.
2 Flex sheets of paper or paper labels back and forth to loosen them, and then fan them. Do not fold or crease the
paper or labels. Straighten the edges on a level surface.
3 Load the paper or specialty media.
Notes:
• Do not force paper into the multipurpose feeder.
• Do not exceed the maximum stack height. Overfilling may cause jams.
Loading paper and specialty media
48
• Loadpaper,transparencies,andcardstockwiththerecommendedprintsidefaceupandthetopedgeentering
the printer first. For more information on loading transparencies, see the packaging the transparencies came
in.
• Load letterhead with the logo faceup and the top edge entering the printer first.
Loading paper and specialty media
49
• Load envelopes with the flap side down and the stamp location in the position shown.
Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings,
or self-stick adhesives. These envelopes may severely damage the printer.
4 Squeeze and slide the guides to support the paper.
5 Slide the paper gently into the multipurpose feeder until it comes to a stop. Make sure the paper fits loosely and
is not bent or wrinkled.
6 From the printer control panel, set the Paper Size and Paper Type.
Loading paper and specialty media
50
Using the manual feeder
The manual feeder can feed only one sheet of paper at a time. You can use the manual feeder to print on paper types
or sizes that are not currently loaded in a tray.
1 Open the manual feeder door.
2 Load one sheet of paper faceup into the center of the manual feeder.
Notes:
• Load letterhead faceup, with the top of the sheet entering first.
• Load envelopes with the flap side down and with the stamp area as shown.
Loading paper and specialty media
51
3 Feed paper into the manual feeder only to the point where its leading edge can contact the paper guides.
4 Adjust the paper guides to the paper width.
Warning—Potential Damage: Do not force the paper into the feeder. Forcing the paper causes jams.
Paper capacities
The capacities of the trays and feeders are based on 75 g/m2 (20 lb) paper.
Load up to
Notes
Vinyl, pharmacy, or dual-sided labels are not supported. Use paper
labels only. Single-sided paper labels designed for laser printers
are supported for occasional use. It is recommended to print no
more than 20 pages of paper labels per month.
Tray 1
250 sheets of paper
150 sheets of A6-size paper
50 paper labels
50 transparencies
Tray 2
Only one optional drawer may be installed on the printer at a time.
The maximum amount of paper that can be loaded depends on
whether you have an optional 250- or 550-sheet tray.
250 or 550 sheets of paper
50 paper labels
Multipurpose feeder
50 sheets of paper
15 paper labels
Feed paper into the multipurpose feeder only to the point where
its leading edge can contact the paper guides. Do not force the
paper into the feeder.
10 transparencies
10 sheets of card stock
7 envelopes
Manual feeder
1 sheet of paper
1 sheet of paper labels
1 transparency
Depending on your printer model, you have either a multipurpose
feeder or a manual feeder.
1 sheet of card stock
1 envelope
Loading paper and specialty media
52
Linking and unlinking trays
Linking trays
Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next
linked tray. When the Size and Type settings are the same for any trays, the trays are automatically linked. The Size
and Type settings for all trays must be set from the Paper menu.
Unlinking trays
Unlinked trays have settings that are not the same as the settings of any other tray. To unlink a tray using the Paper
menu, change the Paper Type and Paper Size settings so that they do not match the settings of any other tray.
1 From the Paper menu, make sure the Type setting (for example, Plain Paper, letterhead, Custom Type <x>) for
the tray you want to unlink does not match the Type setting of any other tray.
If the name that best describes your paper is used by linked trays, assign a different Paper Type name to the tray,
such as Custom Type <x>, or assign your own custom name.
2 Make sure the Size setting (for example, letter, A4, statement) for the tray you want to unlink does not match the
Size setting of any other tray.
Note: Paper Size settings are not automatic; they must be set manually from the Paper menu.
Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper
loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be
properly processed if an inaccurate Paper Type is selected.
Assigning a Custom Type <x> name
Assign a Custom Type <x> name to a tray to link or unlink it. Associate the same Custom Type <x> name to each tray
that you want to link.
1 Make sure the printer is on and Readyappears.
2 From the printer control panel, press
.
3 Press the arrow buttons until Paper Menuappears, and then press
.
4 Press the arrow buttons until Size/Typeappears, and then press
.
Select Sourceappears.
5 Press the arrow buttons until the name of the tray you want appears, and then press
.
The Sizemenu item appears.
6 Press the arrow buttons until the size you want appears, and then press
.
Submitting changesappears.
7 Press the arrow buttons until Custom Type <x>or another custom name appears, and then press
.
Submitting Changesappears.
8 Press and release
until Readyappears.
Loading paper and specialty media
53
Changing a Custom Type <x> name
If the printer is on a network, you can use the Embedded Web Server to define a name other than Custom Type <x>
for each of the custom paper types that are loaded. When a Custom Type <x> name is changed, the menus display
the new name instead of Custom Type <x>.
To change a Custom Type <x> name:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, print a network setup page and locate the address in the
TCP/IP section.
2 Click Settings.
3 Click Paper Menu.
4 Click Custom Name.
5 Type a name for the paper type in a Custom Name <x> box.
Note: This custom name will replace a custom type <x> name under the Custom Types and Paper Size and Type
menus.
6 Click Submit.
7 Click Custom Types.
Custom Typesappears, followed by your custom name.
8 Select a Paper Type setting from the pick list next to your custom name.
9 Click Submit.
Loading paper and specialty media
54
Paper and specialty media guidelines
Paper guidelines
Selecting the correct paper or specialty media reduces printing problems. For the best print quality, try a sample of
the paper or specialty media before buying large quantities.
Paper characteristics
The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating
new paper stock.
Weight
The printer trays can automatically feed paper weights up to 90 g/m2 (24 lb bond) grain long paper. The multipurpose
feeder can automatically feed paper weights up to 163 g/m2 (43 lb bond) grain long. Paper lighter than 60 g/m2
(16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75 g/m2 (20 lb bond) grain
long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m2 (24 lb) or heavier paper.
Note: Duplex printing is supported only for 60–90 g/m2 (16–24 lb bond) paper.
Curl
Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur
after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in
hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause
feeding problems.
Smoothness
Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too
smooth, it can cause paper feeding or print quality issues. Always use paper between 100–300 Sheffield points;
smoothness between 150–250 Sheffield points produces the best print quality.
Moisture content
The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly.
Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that
can degrade its performance.
Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to
48 hours before printing. Extend the time several days if the storage or transportation environment is very different
from the printer environment. Thick paper may also require a longer conditioning period.
Grain direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of
the paper, or grain short, running the width of the paper.
For 60–90 g/m2 (16–24 lb bond) paper, grain long paper is recommended.
Paper and specialty media guidelines
55
Fiber content
Most high-quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the
paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper
containing fibers such as cotton can negatively affect paper handling.
Unacceptable paper
The following paper types are not recommended for use with the printer:
• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers,
carbonless copy paper (CCP), or no carbon required (NCR) paper
• Preprinted papers with chemicals that may contaminate the printer
• Preprinted papers that can be affected by the temperature in the printer fuser
• Preprinted papers that require a registration (the precise print location on the page) greater than 2.3 mm
( 0.9 in.), such as optical character recognition (OCR) forms
In some cases, registration can be adjusted with a software application to successfully print on these forms.
• Coated papers (erasable bond), synthetic papers, thermal papers
• Rough-edged, rough or heavily textured surface papers, or curled papers
• Recycled papers that fail EN12281:2002 (European)
• Paper weighing less than 60 g/m2 (16 lb)
• Multiple-part forms or documents
Selecting paper
Using appropriate paper prevents jams and helps ensure trouble-free printing.
To help avoid jams and poor print quality:
• Always use new, undamaged paper.
• Before loading paper, know the recommended print side. This information is usually indicated on the package.
• Do not use paper, paper labels, or card stock that has been cut or trimmed by hand.
• Do not mix sizes, types, or weights in the same source; mixing results in jams.
• Do not use coated papers unless they are specifically designed for electrophotographic printing.
Selecting preprinted forms and letterhead
Use these guidelines when selecting preprinted forms and letterhead:
• Use grain long for 60 to 90 g/m2 weight paper.
• Use only forms and letterhead printed using an offset lithographic or engraved printing process.
• Avoid papers with rough or heavily textured surfaces.
Use papers printed with heat-resistantinks designed for use in xerographic copiers. The ink must be able to withstand
temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected
by the resin in toner. Inks that are oxidation-set or oil-based generally meet these requirements; latex inks might not.
When in doubt, contact the paper supplier.
Preprinted papers such as letterhead must be able to withstand temperatures up to 230°C (446°F) without melting
or releasing hazardous emissions.
Paper and specialty media guidelines
56
Using recycled paper and other office papers
As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically
for use in laser (electrophotographic) printers. In 1998, Lexmark presented to the US government a study
demonstrating that recycled paper produced by major mills in the US fed as well as non-recycled paper. However,
no blanket statement can be made that all recycled paper will feed well.
Lexmark consistentlytests itsprinterswith recycled paper(20–100%post-consumerwaste)and a varietyoftestpaper
from around the world, using chamber tests for different temperature and humidity conditions. Lexmark has found
no reason to discourage the use of today's recycled office papers, but generally the following property guidelines
apply to recycled paper.
• Low moisture content (4–5%)
• Suitable smoothness (100–200 Sheffield units, or 140–350 Bendtsen units, European)
Note:Some much smoother papers (such as premium 24 lb laser papers, 50–90 Sheffield units) and much rougher
papers (such as premium cotton papers, 200–300 Sheffield units) have been engineered to work very well in
laser printers, despite surface texture. Before using these types of paper, consult your paper supplier.
• Suitable sheet-to-sheet coefficient of friction (0.4–0.6)
• Sufficient bending resistance in the direction of feed
Recycled paper, paper of lower weight (<60 g/m2 [16 lb bond]) and/or lower caliper (<3.8 mils [0.1 mm]), and paper
that is cut grain-short for portrait (or short-edge) fed printers may have lower bending resistance than is required for
reliable paper feeding. Before using these types of paper for laser (electrophotographic) printing, consult your paper
supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause
paper feeding problems in any laser printer (for example, if the paper curls excessively under normal printing
conditions).
Storing paper
Use these paper storage guidelines to help avoid jams and uneven print quality:
• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label
manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity
between 40 and 60%.
• Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.
• Store individual packages on a flat surface.
• Do not store anything on top of individual paper packages.
Paper and specialty media guidelines
57
Supported paper sizes, types, and weights
Thefollowingtables provideinformation onstandardandoptional paper sources andthetypesofpapertheysupport.
Note: For an unlisted paper size, select the closest larger listed size.
For information on card stock and labels, see the Card Stock & Label Guide.
Paper types and weights supported by the printer
The printer engine and the duplex path support 60–90 g/m2 (16–24 lb) paper weights. The multipurpose and manual
feeders support 60–163 g/m2 (16–43 lb) paper weights.
Paper type
Standard
250-sheet tray
Optional 250- or Multipurpose
Manual feeder
Duplex path
550-sheet tray
feeder
Paper
• Plain
• Light
• Heavy
• Recycled
• Custom
Rough/Cotton
Bond
X
Letterhead
Preprinted
Colored Paper
Card stock
X
X
X
X
X
Glossy paper
Paper labels1
X
X
X
X
Transparencies
X
X
Envelopes
(smooth)2
X
X
1 Single-sided paper labels designed for laser printers are supported for occasional use. It is recommended to print no
more than 20 pages of paper labels a month. Vinyl, pharmacy, and dual-sided labels are not supported.
2 Use envelopes that lie flat when individually placed on a table facedown.
Paper and specialty media guidelines
58
Paper sizes supported by the printer
Paper size
Dimensions
Standard
250-sheet tray or 550-sheet
Optional 250- Multipurpose
Duplex path
feeder or Manual
tray
feeder
A4
210 x 297 mm
(8.3 x 11.7 in.)
148 x 210 mm
(5.8 x 8.3 in.)
A5
X
X
X
A61
105 x 148 mm
(4.1 x 5.8 in.)
X
184 x 267 mm
(7.3 x 10.5 in.)
Executive
Folio
216 x 330 mm
(8.5 x 13 in.)
JIS B5
182 x 257 mm
(7.2 x 10.1 in.)
X
216 x 356 mm
(8.5 x 14 in.)
Legal
216 x 279 mm
(8.5 x 11 in.)
Letter
216 x 340 mm
(8.5 x 13.4 in.)
Oficio (Mexico)
Statement
Universal2
140 x 216 mm
(5.5 x 8.5 in.)
X
X3
X3
X3
76.2 x 127 mm
(3 x 5 in.) up to
216 x 356 mm
(8.5 x 14 in.)
176 x 250 mm
(6.9 x 9.8 in.)
B5 Envelope
C5 Envelope
DL Envelope
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
162 x 229 mm
(6.4 x 9 in.)
110 x 220 mm
(4.3 x 8.7 in.)
98 x 191 mm
(3.9 x 7.5 in.)
7 3/4 Envelope
(Monarch)
98 x 225 mm
(3.9 x 8.9 in.)
9 Envelope
1 A6 is supported only for grain long papers.
2 If a paper size you want to use is not listed, configure a Universal paper size. For more information, see “Configuring
3 Universal paper size has limited support in the trays for paper sizes 140 mm x 210 mm (5.5 x 8.3 in.) or larger and in the
duplex path for paper sizes 210 x 279 mm (8.3 x 11 in.) or larger.
Paper and specialty media guidelines
59
Paper size
Dimensions
Standard
250-sheet tray or 550-sheet
Optional 250- Multipurpose
Duplex path
feeder or Manual
tray
feeder
10 Envelope
105 x 241 mm
(4.1 x 9.5 in.)
X
X
X
X
X
X
Other Envelope
229 x 356 mm
(9 x 14 in.)
1 A6 is supported only for grain long papers.
2 If a paper size you want to use is not listed, configure a Universal paper size. For more information, see “Configuring
3 Universal paper size has limited support in the trays for paper sizes 140 mm x 210 mm (5.5 x 8.3 in.) or larger and in the
duplex path for paper sizes 210 x 279 mm (8.3 x 11 in.) or larger.
Paper and specialty media guidelines
60
Printing
This chapter covers printing, printer reports, and job cancelation. Selection and handling of paper and specialty
media can affect how reliably documents print. For more information, see “Avoiding jams” on page 42 and “Storing
Printing a document
1 Load paper into a tray or feeder.
2 From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.
3 Do one of the following:
For Windows users
a With a document open, click File Print.
b Click Properties, Preferences, Options, or Setup, and then adjust the settings as needed.
Note: To print on a specific size or type of paper, adjust the paper size or type settings to match the loaded
paper, or select the appropriate tray or feeder.
c Click OK, and then click Print.
For Macintosh users
a Customize the settings as needed in the Page Setup dialog:
1 With a document open, choose File > Page Setup.
2 Choose a paper size or create a custom size to match the loaded paper.
3 Click OK.
b Customize the settings as needed in the Print dialog:
1 With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2 From the Print dialog and pop-up menus, adjust the settings as needed.
Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or
select the appropriate tray or feeder.
3 Click Print.
Printing from a flash drive
A USB portis located onthe printercontrolpanelof certain modelsof the printer. Insert a flashdriveto print supported
file types. Supported file types include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, and .dcx.
The following flash drives are tested and approved for use with the printer:
• Lexar Firefly (512 MB or 1 GB sizes)
• SanDisk Cruizer Micro (512 MB,or 1G sizes)
• Sony (512 MB or 1G sizes)
Printing
61
Notes:
• When a USB flash memory device is inserted into the printer, the printer can only scan to the USB device or print
files from the USB device. All other printer functions are unavailable.
• Hi-Speed flash drives must meet the USB 2.0 specification, specifically supporting the High Speed mode. Devices
having only USB Low-speed capabilities are not supported.
• USB devices must support the FAT or FAT32 (File Allocation Tables) system. Devices formatted with NTFS (New
Technology File System) or any other file system are not supported.
• You cannot print files for which you do not have printing permissions.
• Some USB drives and USB hubs are not supported.
To print from a flash drive:
1 Make sure the printer is on and Readyor Busyappears.
2 Insert a flash drive into the USB port.
Notes:
• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, the printer
ignores the flash drive.
• If you insert the flash drive while the printer is printing other jobs, Busyappears. After the other jobs are
processed, you may need to view the held jobs list to print documents from the flash drive.
3 Press the arrow buttons until the document you want to print appears, and then press
.
Note: Folders found on the flash drive appear with a + in front of the folder (for example, + documents). File
names are appended by the extension type (for example, .jpg).
4 Press to print one copy, or enter the number of copies using the keypad, and then press to initiate the print
job.
Note: Do not remove the flash drive from the USB port until the document has finished printing.
Printing
62
Printing on both sides of the paper (duplexing)
In order to save paper, you can print on both sides of a sheet of paper.
1 From the printer control panel, press
.
2 Press the arrow buttons until Settingsappears, and then press
.
3 Press the arrow buttons until Print Settingsappears, and then press
4 Press the arrow buttons until Finishing Menuappears, and then press
5 Press the arrow buttons until Sides (Duplex)appears, and then press
.
.
.
6 Press the arrow buttons until 2 sidedappears, and then press
7 Press to return to Ready.
.
Printing specialty documents
Tips on using letterhead
Page orientation is important when printing on letterhead. Use the following table to determine which direction to
load the letterhead:
Source or process
Print side
Paper orientation
One-sidedprintingfrom Printed letterhead
The top edge of the sheet with the logo is placed at the front of the
tray.
trays
design is placed
facedown.
LETTERHEAD
Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for
laser printers.
Printing
63
Source or process
Print side
Paper orientation
Two-sided printing
from trays
Printed letterhead
design is placed faceup. tray.
The top edge of the sheet with the logo is placed at the front of the
One-sided printing
Preprinted letterhead
The top edge of the sheet with the logo should enter the
using the multipurpose design is placed faceup. multipurpose feeder or manual feeder first.
feeder or manual feeder
Two-sided printing
using the multipurpose design is placed
Preprinted letterhead
The top edge of the sheet with the logo should enter the
multipurpose feeder or manual feeder last.
feeder or the manual
feeder
facedown.
Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for
laser printers.
Tips on using transparencies
Print samples on the transparencies being considered for use before buying large quantities.
Printing
64
When printing on transparencies:
• Feed transparencies from the standard 250-sheet tray or the multipurpose or manual feeder.
• Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure
transparencies are able to withstand temperatures up to 175°C (350°F) without melting, discoloring, offsetting,
or releasing hazardous emissions.
Note: Transparencies can be printed at a temperature up to 180°C (356°F) if Transparency Weight is set to Heavy
and Transparency Texture is set to Rough. Select these settings using the Embedded Web Server, or from the
printer control panel Paper menu.
• To prevent print quality problems, avoid getting fingerprints on the transparencies.
• Before loading transparencies, fan the stack to prevent sheets from sticking together.
• We recommend Lexmark part number 70X7240 for letter-size transparencies and Lexmark part number 12A5010
for A4-size transparencies.
Tips on using envelopes
Print samples on the envelopes being considered for use before buying large quantities.
When printing on envelopes:
• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the
envelopes can withstand temperatures up to 210°C (410°F) without sealing, wrinkling, curling excessively, or
releasing hazardous emissions.
• For the best performance, use envelopes made from 90 g/m2 (24 lb bond) paper. Use up to 105 g/m2 (28 lb bond)
weight for envelopes as long as the cotton content is 25% or less. All-cotton envelopes must not exceed
90 g/m2 (24 lb bond) weight.
• Use only new envelopes.
• To optimize performance and minimize jams, do not use envelopes that:
– Have excessive curl or twist
– Are stuck together or damaged in any way
– Have windows, holes, perforations, cutouts, or embossing
– Have metal clasps, string ties, or folding bars
– Have an interlocking design
– Have postage stamps attached
– Have any exposed adhesive when the flap is in the sealed or closed position
– Have bent corners
– Have rough, cockle, or laid finishes
• Adjust the width guides to fit the width of the envelopes.
Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.
Tips on using labels
Print samples on the labels being considered for use before buying large quantities.
Note: Use only paper label sheets. Vinyl, pharmacy, and dual-sided labels are not supported.
For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on
Printing
65
When printing on labels:
• Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that:
– The labels can withstand temperatures up to 210°C (410°F) without sealing, excessive curling, wrinkling, or
releasing hazardous emissions.
Note: Labels can be printed at a higher fusing temperature up to 220°C (428°F) if Label Weight is set to
Heavy. Select this setting using the Embedded Web Server, or from the printer control panel Paper menu.
– Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure
without delaminating, oozing around the edges, or releasing hazardous fumes.
• Do not use labels with slick backing material.
• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets
also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.
• Do not use labels with exposed adhesive.
• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die-cuts of the label.
• Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)
away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.
• If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 in.) strip on the leading and driver edge,
and use a non-oozing adhesive.
• Portrait orientation works best, especially when printing bar codes.
Tips on using card stock
Card stock is heavy, single-ply specialty media. Many of its variable characteristics, such as moisture content, thickness,
and texture, can significantly impact print quality. Print samples on the card stock being considered for use before
buying large quantities.
When printing on card stock:
• Make sure the Paper Type is Card Stock.
• Select the appropriate Paper Texture setting.
• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or
other paper handling problems.
• Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 210°C (410°F)
without releasing hazardous emissions.
• Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting
introduces semi-liquid and volatile components into the printer.
• Use grain short card stock when possible.
Printing
66
Printing information pages
See “Printing a menu settings page” on page 25 and “Printing a network setup page” on page 25 for more information
on printing these pages.
Printing a font sample list
To print samples of the fonts currently available for your printer:
1 Make sure the printer is on and Readyappears.
2 From the printer control panel, press
3 Press the arrow buttons until Reportsappears, and then press
4 Press the arrow buttons until Print Fontsappears, and then press
.
.
.
5 Press the arrow buttons until PCL Fontsor PostScript Fontsappears, and then press
.
After the font sample list prints, Readyappears.
Printing a directory list
A directory list shows the resources stored in flash memory.
1 Make sure the printer is on and Readyappears.
2 From the printer control panel, press
.
3 Press the arrow buttons until Reportsappears, and then press
.
4 Press the arrow buttons until Print Directoryappears, and then press
.
After the directory list prints, Readyappears.
Printing the print quality test pages
Print the print quality test pages to isolate print quality problems.
1 Turn the printer off.
2 Hold down
and while turning the printer on.
3 Release the buttons when the clock appears, and wait for CONFIG MENUto appear.
4 Press the arrow buttons until Prt Quality Pgsappears, and then press
.
The print quality test pages print.
5 Press the arrow buttons until Exit Config Menuappears, and then press
.
Resetting the Printerappears briefly, followed by a clock, and then Readyappears.
Printing
67
Canceling a print job
Canceling a print job from the printer control panel
1 Press
.
Stopping...appears, followed by Cancel Print Jobor a list of jobs.
2 If a list of jobs appears, press the arrow buttons to select which job to cancel, and then press
or
.
Canceling a print job from the computer
To cancel a print job, do one of the following:
For Windows users
In Windows Vista:
1 Click
.
2 Click Control Panel.
3 Click Hardware and Sound.
4 Click Printers.
5 Double-click the printer icon.
6 Select the job to cancel.
7 From the keyboard, press Delete.
In Windows XP:
1 Click Start.
2 From Printers and Faxes, double-click the printer icon.
3 Select the job to cancel.
4 From the keyboard, press Delete.
From the Windows taskbar:
When you send a job to print, a small printer icon appears in the right corner of the taskbar.
1 Double-click the printer icon.
A list of print jobs appears in the printer window.
2 Select a job to cancel.
3 From the keyboard, press Delete.
For Macintosh users
In Mac OS X version 10.5 or later:
1 From the Apple menu, choose System Preferences.
2 Click Print & Fax, and then double-click the printer icon.
Printing
68
3 From the printer window, select the job to cancel.
4 From the icon bar at the top of the window, click the Delete icon.
In Mac OS X version 10.4 and earlier:
1 From the Go menu, choose Applications.
2 Double-click Utilities, and then double-click Print Center or Printer Setup Utility.
3 Double-click the printer icon.
4 From the printer window, select the job to cancel.
5 From the icon bar at the top of the window, click the Delete icon.
Printing
69
Copying
ADF
Scanner glass
Use the ADF for multiple-page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
Making copies
Making a quick copy
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press
.
4 If you placed the document on the scanner glass and have additional pages to copy, then place the next page
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
5 Press
to return to Ready.
Copying using the ADF
1 Load an original document faceup, short edge first into the ADF.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 Adjust the paper guides so they touch the sides of the paper.
3 From the printer control panel, press Copy, or use the keypad to enter the number of copies.
4 Change the copy settings as needed.
Copying
70
5 From the printer control panel, press
6 Press to return to Ready.
.
Copying using the scanner glass
1 Place an original document facedown on the scanner glass in the upper left corner.
2 From the printer control panel, press the Copy button, or use the keypad to enter the number of copies.
3 Change the copy settings as needed.
4 From the printer control panel, press
5 Place the next document on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
6 Press to return to Ready.
.
Copying photos
1 Place a photo facedown on the scanner glass in the upper left corner.
2 From the printer control panel, press the Copy button.
3 Press the Content button until the light next to Photo comes on.
4 Change the copy settings as needed.
5 From the printer control panel, press
.
Another page? 1=Yes 2=Noappears.
6 If you want to copy another photo, place it on the scanner glass, and then press 1 on the keypad. Otherwise, press
2 on the keypad.
7 Press
to return to Ready.
Copying on specialty media
Copying to transparencies
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 From the Copy area, press the Options button.
5 Press the arrow buttons until Paper Sourceappears, and then press
6 Press the arrow buttons until the paper source containing the transparencies appears, and then press
7 Press
.
.
.
Copying
71
8 Change the copy settings as needed.
9 Press
.
10 If you placed the document on the scanner glass and have additional pages to copy, then place the next page
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
11 Press
to return to Ready.
Copying to letterhead
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 Press the Options button.
5 Press the arrow buttons until Paper Sourceappears, and then press
.
6 Press the arrow buttons until the paper source containing the letterhead appears, and then press
.
7 Change the copy settings as needed.
8 Press
.
9 If you placed the document on the scanner glass and have additional pages to copy, then place the next page
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
10 Press
to return to Ready.
Customizing copy settings
Copying from one size to another
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 Press the Options button.
Original Sizeappears.
5 Press
.
6 Press the arrow buttons until the size of the original document appears, and then press
.
7 Press the arrow buttons until Paper Sourceappears, and then press
.
Copying
72
8 Press the arrow buttons until the tray or source containing the size you want the copy to be appears, and then
press
.
Note: If you select a paper size that is different from the original size, then the printer will scale the size
automatically.
9 Press
.
10 Change the copy settings as needed.
11 Press
.
12 If you placed the document on the scanner glass and have additional pages to copy, then place the next page
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
13 Press
to return to Ready.
Making copies using paper from a selected tray
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 Press the Options button.
5 Press the arrow buttons until Paper Sourceappears, and then press
.
6 Press the arrow buttons until the tray or source containing the paper type that you want appears, and then press
.
7 Press
8 Change the copy settings as needed.
9 Press
.
.
10 If you placed the document on the scanner glass and have additional pages to copy, then place the next page
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
11 Press
to return to Ready.
Copying on both sides of the paper (duplexing)
Note: The ADF duplex feature is not available on selected printer models.
1 Load a document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 Press the Duplex/2-Sided button.
Copying
73
5 Press the arrow buttons to select a duplex option, and then press
.
The first number represents sides of the original documents; the second number represents sides of the copy.
For example, select 1 To 2 Sided if you have 1-sided original documents and you want 2-sided copies.
6 Press
.
7 If you placed the document on the scanner glass and have additional pages to copy, then place the next page
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
8 Press
to return to Ready.
Reducing or enlarging copies
Copies can be reduced to 25% of the original document size or enlarged to 400% of the original document size. The
factory default setting for Scale is Auto. If you leave Scale set to Auto, then the content of your original document
will be scaled to fit the size of the paper onto which you are copying.
To reduce or enlarge a copy:
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 Press the Scale button.
5 Press the arrow buttons until the scale option you want appears, and then press
.
If you selected Custom, then do the following:
a Press the arrow buttons to decrease or increase the size, or enter a number between 25and 400 on the keypad.
b Press
6 Press
.
.
7 If you placed the document on the scanner glass and have additional pages to copy, then place the next page
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
8 Press
to return to Ready.
Making a copy lighter or darker
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 Press the Darkness button.
5 Press the arrow buttons to make the copy lighter or darker.
6 Press
.
Copying
74
7 Press
.
8 If you placed the document on the scanner glass and have additional pages to copy, then place the next page
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
9 Press
to return to Ready.
Adjusting copy quality
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 Press the Content button until the light comes on next to the setting that best represents what you are copying:
• Text—Used for original documents that are mostly text or line art
• Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
• Photo—Used when the original document is a high-quality photograph or inkjet print
5 Press
.
6 If you placed the document on the scanner glass and have additional pages to copy, then place the next page
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
7 Press
to return to Ready.
Collating copies
If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the
copies as groups of pages (not collated).
Collated
Not collated
If you want to collate your copies, then select On. If you do not want to collate your copies, then select Off.
To select a Collate setting:
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 Press the Options button.
5 Press the arrow buttons until Collateappears, and then press
.
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6 Press the arrow buttons until On [1,2,1,2,1,2]or Off [1,1,1,2,2,2]appears, and then press
to
select one.
7 Press
.
8 If you placed the document on the scanner glass and have additional pages to copy, then place the next page
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
9 Press
to return to Ready.
Placing separator sheets between copies
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click Copy Settings.
4 Click Separator Sheets.
Note: Collate mustbeOn for the separator sheets to be placed between copies. If Collate is Off, then the separator
sheets are added to the end of the print job.
5 Select one of the following:
• Between pages
• Between copies
• Between jobs
6 Click Submit.
Copying multiple pages onto a single sheet
In order to save paper, you can copy either two or four consecutive pages of a multiple-page document onto a single
sheet of paper.
Notes:
• The Paper Size must be set to Letter, Legal, A4, or B5 JIS.
• The Copy Size must be set to 100%.
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 Press the Options button.
5 Press the arrow buttons until Paper Saverappears, and then press
.
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76
6 Select the output you want, and then press
For example, if you have four portrait-oriented original documents that you want copied to the same side of one
sheet, then select 4 on 1 Portrait, and then press
7 Press
.
.
.
8 If you placed the document on the scanner glass and have additional pages to copy, then place the next page
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
9 Press
to return to Ready.
Pausing the current print job to make copies
When the “Allow priority copies” setting is On, the printer pauses the current print job when you start a copy job.
Note: The “Allow priority copies” setting must be set to On in the Copy Settings menu so that you can pause the
current print job and make copies.
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press
.
4 If you placed the document on the scanner glass and have additional pages to copy, then place the next page
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
5 Press
to return to Ready.
Placing an overlay message on each page
An overlay message can be placed on each page. The message choices are Confidential, Copy, Draft, Urgent, or
Custom. To place a message on the copies:
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press
4 Press the arrow buttons until Settingsappears, and then press
5 Press the arrow buttons until Copy Settingsappears, and then press
6 Press the arrow buttons until Overlayappears, and then press
.
.
.
.
7 Select the message you prefer among Confidential, Copy, Draft, Urgent, or Custom, and then press
.
8 Press
.
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77
Canceling a copy job
A copy job can be canceled when the document is in the ADF, on the scanner glass, or while the document is printing.
To cancel a copy job:
1 From the printer control panel, press
.
Stoppingappears, followed by Cancel Job.
2 Press
to cancel the job.
Cancelingappears.
The printer clears all pages in the ADF or printer and then cancels the job.
Improving copy quality
Question
Tip
When should I use Text mode?
• Use text mode when text preservation is the main goal of the copy, and
preserving images copied from the original document is not a concern.
• Text mode is recommended for receipts, carbon copy forms, and documents
that contain only text or fine line art.
When should I use Text/Photo mode?
• Use Text/Photo mode when copying an original document that contains a
mixture of text and graphics.
• Text/Photo mode is recommended for magazine articles, business graphics,
and brochures.
When should I use Photograph mode? Use Photograph modewhen the original document is a high-quality photograph
or inkjet print.
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E-mailing
ADF
Scanner glass
Use the ADF for multiple-page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
You can use the printer to e-mail scanned documents to one or more recipients. There are three ways to send an
e-mail from the printer. You can type the e-mail address, use a shortcut number, or use the address book.
Getting ready to e-mail
Setting up the e-mail function
For e-mail to operate, it must be turned on in the printer configuration and have a valid IP address or gateway address.
To set up the e-mail function:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address
in the TCP/IP section.
2 Click Settings.
3 Under Default Settings, click E-mail/FTP Settings.
4 Click E-mail Settings.
5 Click Setup E-mail Server.
6 Fill in the fields with the appropriate information.
7 Click Add.
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79
Setting up the address book
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click E-mail/FTP Settings.
4 Click Manage E-mail Shortcuts.
5 Change the e-mail settings as needed.
6 Click Submit.
Creating an e-mail shortcut using the Embedded
Web Server
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address
in the TCP/IP section.
2 Click Settings.
3 Under Other Settings, click Manage Shortcuts.
4 Click E-mail Shortcut Setup.
5 Type a unique name for the recipient, and then enter the e-mail address.
Note: If you are entering multiple addresses, then separate each address with a comma (,).
6 Select the scan settings (Format, Content, Color, and Resolution).
7 Enter a shortcut number, and then click Add.
If you enter a number that is already in use, then you are prompted to select another number.
E-mailing a document
Sending an e-mail using the keypad
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Scan/Email button.
Scan to E-mailappears.
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80
4 Press
.
Searchappears.
Note: If there are no entries in the address book, then Manual Entryappears.
5 Press
to search the address book, or press the arrow buttons until Manualappears, and then press
select or enter an e-mail address.
to
Using the address book
a After selecting Searchon the printer control panel, press the arrow buttons until the address you want
appears, and then press
.
b Press 1 to search for another address, or press 2 to end the search.
After you press 2, Press Start To Beginappears.
c Press
.
Manually entering an e-mail address
After selecting Manualon the printer control panel, Entry Nameappears on the first line, and a blank line with
a blinking cursor appears on the second line.
a Press the button on the keypad that corresponds with the number or letter you want. The first time you press
the button, the number for that button appears. When you press the button again, one of the letters assigned
to that button appears.
b Press the right arrow button to move to the next space, or wait a few seconds, and the cursor will move to
the next space.
c Once the e-mail address is entered, press
.
Another E-mail? 1=Yes 2=NOappears.
d Press 1 to enter another address, or press 2 to end the address entry.
After you press 2, Press Start To Beginappears.
e Press
.
Sending an e-mail using a shortcut number
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Scan/Email button.
Scan to E-mailappears.
4 Press
.
Searchappears.
Note: If there are no entries in the address book, then Manual Entryappears.
#
5 Press
, and then enter the recipient's shortcut number.
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81
6 Press 1 to enter another shortcut, or press 2 to end the shortcut entry.
7 Press
.
Sending an e-mail using the address book
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Scan/Email button.
Scan to E-mailappears.
4 Press
.
Searchappears.
Note: If there are no entries in the address book, then Manual Entryappears.
5 Press
to search the address book.
6 Press the arrow buttons until the address you want appears, and then press
.
7 Press 1 to search for another address, or press 2 to end the search.
After you press 2, Press Start To Beginappears.
8 Press
.
Canceling an e-mail
An e-mail can be canceled when the document is in the ADF or on the scanner glass. To cancel an e-mail:
1 From the printer control panel, press
Stoppingappears, and then Cancel Jobappears.
.
2 Press
to cancel the job.
Note: If you want to continue to process the job, press
to continue scanning the e-mail.
Cancelingappears.
The printer clears all pages in the ADF and then cancels the job. Once the job is canceled, the copy screen appears.
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82
Faxing
ADF
Scanner glass
Use the ADF for multiple-page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
Getting the printer ready to fax
Only select printer models have fax capability.
The following connection methods may not be applicable in all countries or regions.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product
ormakeanyelectricalor cablingconnections,such as thefax feature,power cord,ortelephone,duringalightning
storm.
Initial fax setup
Many countries and regions require outgoing faxes to contain the following information in a margin at the top or
bottom of each transmitted page, oron the firstpage of the transmission: station name (identification of the business,
other entity, or individual sending the message) and station number (telephone number of the sending fax machine,
business, other entity, or individual).
To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web
Server and then enter the Settings menu.
Note: If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax setup
information.
Using the printer control panel for fax setup
When the printer is turned on for the first time or if the printer has been off for an extended time, a series of start-up
screens appear. If the printer has fax capabilities, then the following screens appear:
Station Name
Station Number
Note: The Station Name and Station Number must be set before a fax can be sent from the printer.
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83
1 When Station Nameappears, enter the name to be printed on all outgoing faxes.
a Press the button on the numeric keypad that corresponds with the number or letter you want. The first time
you press the button, the number for that button appears. When you press the button again, one of the letters
assigned to that button appears.
b Press the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the
next space.
2 After entering the Station Name, press
.
The display changes to Station Number.
3 When Station Numberappears, enter the printer fax number.
a Press the button on the numeric keypad that corresponds with the number you want.
b Press the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the
next space.
4 After entering the Station Number, press
.
Using the Embedded Web Server for fax setup
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click Fax Settings.
4 Click Analog Fax Setup.
5 Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.
6 Click inside the Station Number box, and then enter the printer fax number.
7 Click Submit.
Choosing a fax connection
You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. To
determine the best way to set up the printer, see the following table.
Notes:
• The printer is an analog device that works best when directly connected to the wall outlet. Other devices (such
as a telephone or answering machine) can be successfully attached to pass through the printer, as described in
the setup steps.
• If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.
Contact your DSL provider for a DSL filter. The DSL filter removes the digital signal on the telephone line that
can interfere with the ability of the printer to fax properly.
• You do not need to attach the printer to a computer, but you do need to connect it to an analog telephone line
to send and receive faxes.
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Equipment and service options
Fax connection setup
Connect directly to the telephone line
Connect to a Digital Subscriber Line (DSL or ADSL) service See “Connecting to a DSL service” on page 85.
Connect to a Private Branch eXchange (PBX) or Integrated See “Connecting to a PBX or ISDN system” on page 86.
Services Digital Network (ISDN) system
Use a Distinctive Ring service
Connect to a telephone line, telephone, and answering
machine
Connect through an adapter used in your area
Connect to a computer with a modem
Connecting to an analog telephone line
If your telecommunications equipment uses a US-style (RJ11) telephone line, then follow these steps to connect the
equipment:
1 Connect one end of the telephone cable that came with the printer to the printer LINE port
.
2 Connect the other end of the telephone cable to an active analog telephone wall jack.
Connecting to a DSL service
If you subscribe to a DSL service, then contact the DSL provider to obtain a DSL filter and telephone cord, and then
follow these steps to connect the equipment:
1 Connect one end of the telephone cable that came with the printer to the printer LINE port
2 Connect the other end of the telephone cable to the DSL filter.
.
Note: Your DSL filter may look different than the one in the illustration.
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85
3 Connect the DSL filter cable to an active telephone wall jack.
1
3
2
Connecting to a PBX or ISDN system
If you use a PBX or ISDN converter or terminal adapter, then follow these steps to connect the equipment:
1 Connect one end of the telephone cable that came with the printer to the printer LINE port
.
2 Connect the other end of the telephone cable to the port designated for fax and telephone use.
Notes:
• Make sure the terminal adapter is set to the correct switch type for your region.
• Depending on the ISDN port assignment, you may have to connect to a specific port.
• When using a PBX system, make sure the call waiting tone is off.
• When using a PBX system, dial the outside line prefix before dialing the fax number.
• For more information on using the fax with a PBX system, see the documentation that came with your PBX
system.
Connecting to a distinctive ring service
A distinctive ring service may be available from your telephone service provider. This service allows you to have
multiple telephone numbers on one telephone line with each telephone number having a different ring pattern.
This may be useful for distinguishing between fax and voice calls. If you subscribe to a distinctive ring service, follow
these steps to connect the equipment:
1 Connect one end of the telephone cable that came with the printer to the printer LINE port
.
2 Connect the other end of the telephone cable to an active analog telephone wall jack.
3 Change the Distinctive Rings setting to match the setting you want the printer to answer:
a From the printer control panel, press
.
b Press the arrow buttons until Settingsappears, and then press
.
c Press the arrow buttons until Fax Settingsappears, and then press
.
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86
d Press the arrow buttons until Distinctive Ringsappears, and then press
e Press the arrow buttons until the desired ring tone appears, and then press
.
.
Connecting the printer and a telephone or answering machine to
the same telephone line
1 Connect one end of the telephone cable that came with the printer to the printer LINE port
.
2 Connect the other end of the telephone cable to an active analog telephone wall jack .
3 Remove the plug from the printer EXT port
.
4 Connect your telecommunications equipment directly to the printer EXT port
.
Use one of the following methods:
Answering machine
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87
Answering machine and telephone
Telephone or a telephone with an integrated answering
machine
Connecting to an adapter for your country or region
The following countries or regions may require a special adapter to connect the telephone cable to the active
telephone wall jack:
Country/region
• Austria
• Cyprus
• Denmark
• Finland
• France
• Germany
• Ireland
• Italy
• New Zealand
• Netherlands
• Norway
• Portugal
• Sweden
• Switzerland
• United Kingdom
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88
Countries or regions except Austria, Germany, and Switzerland
For some countries or regions, a telephone line adapter is included in the box. Use this adapter to connect an
answering machine, telephone, or other telecommunications equipment to the printer.
1 Connect one end of the telephone cable that came with the printer to the printer LINE port
.
Note: There is a special RJ-11 plug installed in the printer EXT port . Do not remove this plug. It is necessary
for the proper operation of the fax function and connected telephones.
2 Connecttheotherendofthetelephonecableto theadapter,andthenconnecttheadapter to theactivetelephone
wall jack.
Note: Your telephone adapter may look different than the one shown. It will fit the wall jack used in your location.
3 Connect the answering machine or telephone to the adapter.
Use one of the following methods:
Answering machine
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89
Telephone
Austria, Germany, and Switzerland
There is a special RJ-11 plug installed in the printer EXT port . Do not remove this plug. It is necessary for the proper
operation of the fax function and connected telephones.
Connecting to a telephone wall jack in Germany
Note: There is a special RJ-11 plug installed in the printer EXT port . Do not remove this plug. It is necessary for
the proper operation of the fax function and connected telephones.
1 Connect one end of the telephone cable that came with the printer to the printer LINE port
.
2 Connect the other end of the telephone cable to the adapter.
Note: Your telephone adapter may look different than the one shown. It will fit the wall jack used in your location.
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3 Connect the adapter into the N slot of an active analog telephone wall jack.
4 Ifyouwouldliketousethesameline forbothfaxandtelephonecommunication,thenconnectasecondtelephone
line (not provided) between the telephone and the F slot of an active analog telephone wall jack.
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91
5 If you would like to use the same line for recording messages on your answering machine, then connect a second
telephone cable (not provided) between the answering machine and the other N slot of the active analog
telephone wall jack.
Connecting to a computer with a modem
Connect the printer to a computer with a modem to send faxes from the software program.
Note: Setup steps may vary depending on your country or region.
1 Connect one end of the telephone cable that came with the printer to the printer LINE port
.
2 Connect the other end of the telephone cable to an active analog telephone wall jack.
3 Remove the protective plug from the printer EXT port
.
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92
4 Connect your telephone to the computer telephone jack.
5 Connect an additional telephone cord (not provided) from the computer modem to the printer EXT port
.
Setting the outgoing fax name and number
To have the designated fax name and fax number printed on outgoing faxes:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click Fax Settings.
4 Click Analog Fax Setup.
5 Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.
6 Click inside the Station Number box, and then enter the printer fax number.
7 Click Submit.
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Setting the date and time
If the date or time that is printed on a fax job is incorrect, then you can reset the date and time. Then the correct date
and time will be printed on every fax job. To set the date and time:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click Security.
4 Click Set Date and Time.
5 In the Network Time Protocol section, select Enable NTP.
Note: If you prefer to set the date and time manually, click inside the Manually Set Date & Time box, and then
enter the current date and time.
6 Verify that the time zone is correct.
7 Click Submit.
Turning daylight saving time on or off
The printer can be set to automatically adjust for daylight saving time for certain time zones:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click Security.
4 Click Set Date and Time.
5 Select Automatically Observe DST.
6 Click Submit.
Sending a fax
Sending a fax using the printer control panel
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Fax button.
4 Enter the fax number, and then press
.
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Notes:
• Tocause atwo- or three-secondpausein a faxnumber,press theRedial/Pause button.The dial pauseappears
as a comma on the “Fax to” line. Use this feature if you need to dial an outside line first.
• Press to move the cursor to the left and delete a number.
• To use a fax shortcut, press , and then press the arrow buttons until the fax shortcut you want appears.
Press
5 Press 1 to enter another fax number, or press 2 to end fax number entry.
6 Press
.
.
Sending a fax using the computer
Faxing from a computer lets you send electronic documents without leaving your desk. This gives you the flexibility
of faxing documents directly from software programs.
For Windows users
1 With a file open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 Click the Other Options tab, and then click Fax.
4 On the Fax screen, type the name and number of the fax recipient.
5 Click OK, and then click OK again.
6 Click Send.
For Mac OS X version 10.5 or later users
The steps for sending a fax from the computer vary depending on your operating system. For specific instructions
using other Macintosh OS versions, see your Mac OS Help.
1 With a document open, choose File > Print.
2 From the Printer pop-up menu, choose your printer.
Note: In order to see the fax options on the Print dialog, you must use the fax driver for your printer. To install
the fax driver, choose Add a printer, and then install the printer again with a different name, choosing the fax
version of the driver.
3 Enter the fax information (for example, the name and number of the fax recipient).
4 Click Fax.
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95
Creating shortcuts
Creating a fax destination shortcut using the Embedded Web
Server
Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to
send a fax, you can create a permanent fax destination and assign a shortcut number. A shortcut can be created to
a single fax number or a group of fax numbers.
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address
in the TCP/IP section.
2 Click Settings.
3 Click Manage Shortcuts.
Note: A password may be required. If you do not have an ID and password, get one from your system support
person.
4 Click Fax Shortcut Setup.
5 Type a unique name for the shortcut, and then enter the fax number.
To create a multiple-number shortcut, enter the fax numbers for the group.
Note: Separate each fax number in the group with a semicolon (;).
6 Assign a shortcut number.
If you enter a number that is already in use, then you are prompted to select another number.
7 Click Add.
Creating a fax destination shortcut using the printer control panel
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Fax button.
To:appears on the first line, and the time and date appear on the second line.
4 Press
.
Address Book Searchappears.
5 Press the arrow buttons until Addappears, and then press
.
6 Press the arrow buttons until Enter Fax Numberappears, and then press
7 Enter the fax number, and then press
.
.
8 Press 1 to enter another fax number, or press 2 to end fax number entry.
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9 After selecting 2=NO, Enter Nameappears.
a Press the button on the keypad that corresponds with the letter you want. The first time you press the button,
the number for that button appears. When you press the button again, one of the letters assigned to that
button appears.
b Press the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the
next space.
c Once the fax name is entered, press
.
Save as Shortcutappears.
d Enter the shortcut number, and then press
.
Using shortcuts and the address book
Using fax shortcuts
Fax shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut numbers
when creating permanent fax destinations. You create permanent fax destinations or speed dial numbers in the
Manage Shortcuts link located under Settings on the Embedded Web Server. A shortcut number (1–99999) can
contain a single recipient or multiple recipients. By making a group fax destination with a shortcut number, you can
easily fax broadcast information to an entire group.
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not place postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
#
3 Press
, and then enter the shortcut number.
4 Press
.
Using the address book
Note: If the address book feature is not enabled, contact your system support person.
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Fax button.
To:appears on the first line, and the time and date appear on the second line.
4 Press
, and then press the arrow buttons until the fax number you want appears. Then, press
.
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97
Customizing fax settings
Changing the fax resolution
Adjusting the resolution setting changes the quality of the fax. Settings range from Standard (fastest speed) to Ultra
Fine (slowest speed, best quality).
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the Fax area of the printer control panel, press the Resolution button.
4 Press the arrow buttons until the resolution value you want appears, and then press
.
5 Press
Printing incoming faxes on both sides of the paper (duplexing)
1 From the printer control panel, press the Fax button.
2 Press the Duplex/2-Sided button.
3 Press the arrow buttons to select a duplex option, and then press
.
The first number represents sides of the original documents; the second number represents sides of the copy.
For example, select 1 To 2 Sided if you have 1-sided original documents and you want 2-sided copies.
Making a fax lighter or darker
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Darkness button.
4 Press the arrow buttons to make the fax lighter or darker.
5 Press
.
.
6 Press
Sending a fax at a scheduled time
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Fax button.
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98
4 Enter the fax number, and then press
.
5 From the Fax area, press the Options button.
6 Press the arrow buttons until Delayed Sendappears, and then press
.
Set Send Timeappears.
7 Using the keypad, enter the time you want to send the fax.
If the printer clock is set to 12 Hour format, then use the arrow buttons to select AM or PM.
8 Press
.
Set Send Dateappears.
9 Using the keypad, enter the date you want to send the fax, and then press
.
10 Press
.
Forwarding a fax
This option lets you print and forward received faxes to a fax number.
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click Fax Settings.
4 Click Analog Fax Setup.
5 Click inside the Fax Forwarding box, and then select one of the following:
• Print
• Print and Forward
• Forward
6 From the Forward to list, select Fax.
7 Click inside the Forward to Shortcut box, and then enter the shortcut number where you wantthe fax forwarded.
Note: The shortcut number must be a valid shortcut number for the setting that was selected in the “Forward
to” box.
8 Click Submit.
Viewing a fax log
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address
in the TCP/IP section.
2 Click Settings.
3 Click Reports.
4 Click Fax Job Log or Fax Call Log.
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99
Blocking junk faxes
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address
in the TCP/IP section.
2 Click Settings.
3 Click Fax Settings.
4 Click Analog Fax Setup.
5 Click the Block No Name Fax option.
This option blocks all incoming faxes that have a private caller ID or no fax station name.
6 In the Banned Fax List field, enter the phone numbers or fax station names of specific fax callers you want to
block.
Canceling an outgoing fax
A fax can be canceled when the document is in the ADF or on the scanner glass. To cancel a fax:
1 From the printer control panel, press
.
Stoppingappears, and then Cancel Jobappears.
2 Press
to cancel the job.
Note: If you want to continue to process the job, press
to resume scanning the fax.
Cancelingappears.
The printer clears all pages in the ADF and then cancels the job.
Understanding fax options
Original Size
This option lets you choose the size of the documents you are going to fax.
1 From the Fax area of the printer control panel, press the Options button.
Original Sizeappears.
2 Press
.
3 Press the arrow buttons until the size of the original document appears, and then press
.
Content
This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Content affects the
quality and size of your scan.
• Text—Emphasizes sharp, black, high-resolution text against a clean, white background
• Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
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100
• Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time
it takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This
increases the amount of information saved.
Sides (Duplex)
This option informs the printer if the original document is simplex (printed on one side) or duplex (printed on both
sides). This lets the scanner know what needs to be scanned for inclusion in the fax.
Note: Duplex scanning is not available on selected printer models.
Resolution
This option increases how closely the scanner examines the document you want to fax. If you are faxing a photo, a
drawing with fine lines, or a document with very small text, increase the Resolution setting. This will increase the
amount of time required for the scan and will increase the quality of the fax output.
• Standard—Suitable for most documents
• Fine—Recommended for documents with small print
• Super fine—Recommended for original documents with fine detail
Darkness
This option adjusts how light or dark your faxes will turn out in relation to the original document.
Improving fax quality
Question
Tip
When should I use Text mode?
• Use Text mode when text preservation is the main goal of the fax, and
preserving images copied from the original document is not a concern.
• Text mode is recommended for faxing receipts, carbon copy forms, and
documents that contain only text or fine line art.
When should I use Text/Photo mode?
When should I use Photo mode?
• Use Text/Photo mode when faxing an original document that contains a
mixture of text and graphics.
• Text/Photo mode is recommended for magazine articles, business graphics,
and brochures.
• Use Text/Photo mode when faxing photos printed on a laser printer or taken
from a magazine or newspaper.
Use Photo mode when faxing high quality original photographs.
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101
Scanning to a computer or flash drive
ADF
Scanner glass
Use the ADF for multiple-page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
You can scan documents directly to a computer or a flash drive. The computer does not have to be directly connected
to the printer for you to receive Scan to PC images. You can scan the documentback to the computer over the network
by creating a scan profile on the computer and then downloading the profile to the printer.
Scanning to a computer
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Scan Profile.
Note: In order to use the Scan Profile function, you must have Java installed on your computer.
3 Click Create.
4 Select your scan settings, and then click Next.
5 Select a location on your computer where you want to save the scanned output file.
6 Enter a profile name.
The profile name is the name that appears in the Scan Profile list on the display.
7 Click Submit.
8 Scan your document.
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102
A shortcut number was automatically assigned when you clicked Submit. Remember this shortcut number and
use it when you are ready to scan your documents.
a Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
b If you are loading a document into the ADF, then adjust the paper guides.
c Press the Scan/Email button.
d Press the arrow buttons until Profilesappears, and then press
.
#
e Press
Press
9 Return to the computer to view the file.
, and then enter the shortcut number.
f
.
The output file is saved in the location you specified or launched in the program you specified.
Scanning to a flash drive
Note: The USB port is not available on selected printer models.
1 Insert a flash drive into the front USB port.
Access USBappears.
Note: When a flash drive is inserted into the printer, the printer can only scan to the flash drive or print files from
the flash drive. No other printer functions are available.
2 Press 1 on the keypad.
3 Press the arrow buttons until Scan to USBappears, and then press
.
Press Start To Beginappears.
4 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
5 If you are loading a document into the ADF, then adjust the paper guides.
6 Press
.
Understanding the Scan Center features
The Scan Center software lets you modify scan settings and select where to send the scanned output. Scan settings
modified with the Scan Center software can be saved and used for other scan jobs.
The following features are available:
• Scan and send images to your computer
• Convert scanned images to text
• Preview the scanned image and adjust the brightness and contrast
• Make larger scans without losing detail
• Scan two-sided documents
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103
Understanding scan profile options
Quick Setup
This option lets you select preset formats or customize the scan job settings. You can select one of these settings:
Custom
Photo - Color JPEG
Photo - Color TIFF
Text - BW PDF
Text - BW TIFF
Text/Photo - BW PDF
Text/Photo - Color PDF
To customize the scan job settings, from the Quick Setup menu, select Custom. Then change the scan settings as
needed.
Format Type
This option defines the format (PDF, JPEG, or TIFF) for the scanned image.
• PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by
• JPEG—Creates and attaches a separate file for each page of your original document, viewable by most Web
browsers and graphics programs
• TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded
Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.
Compression
This option sets the format used to compress the scanned output file.
Default Content
This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Default Content
affects the quality and size of your scanned file.
Text—Emphasizes sharp, black, high-resolution text against a clean, white background
Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
Photo—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it takes
to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This increases
the amount of information saved.
Color
This option tells the printer the color of the original documents. You can select Gray, BW (Black and White), or Color.
JPEG Quality
This option adjusts the degree of compression for scanned JPEG documents in relation to the original document.
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104
Darkness
This option adjusts how light or dark your scanned documents will turn out in relation to the original document.
Resolution
This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the time
needed to scan your original document. Image resolution can be decreased to reduce the file size.
Original Size
This option sets the size of the documents you are going to scan. When Original Size is set to Mixed Sizes, you can
scan an original document that contains mixed paper sizes (letter- and legal-size pages).
Orientation
This option tells the printer whether the original document is in portrait or landscape orientation and then changes
the Sides and Binding settings to match the original document orientation.
Duplex
This option informs the printer if your original document is printed on a single side or duplex (printed on both sides).
This lets the scanner know what needs to be scanned for inclusion in the document.
Note: Duplex scanning is not available on selected printer models.
Advanced Imaging
This option lets you adjust Background Removal, Contrast, Shadow Detail, and Sharpness before you scan the
document. It also lets you Scan edge to edge.
• Background Removal—Adjusts the white portion of the output. Click the arrow buttons to increase or decrease
the white portion.
• Contrast—Click the arrow buttons to increase or decrease the contrast.
• Shadow Detail—Click the arrow buttons to increase or decrease the visible detail in the shadows.
• Sharpness—Click the arrow buttons to increase or decrease the sharpness.
• Scan edge to edge—Select this check box to scan edge to edge.
Improving scan quality
Question
Tip
When should I use Text mode?
• Use Text mode when text preservation is the main goal of the scan, and
preserving images copied from the original document is not a concern.
• Text mode is recommended for receipts, carbon copy forms, and documents
that only contain text or fine line art.
When should I use Text/Photo mode?
• Use Text/Photo mode when scanning an original document that contains a
mixture of text and graphics.
• Text/Photo mode is recommended for magazine articles, business graphics,
and brochures.
Scanning to a computer or flash drive
105
Question
Tip
When should I use Photo mode?
Use Photo mode when scanning photos printed on a laser printer or taken from
a magazine or newspaper.
Scanning to a computer or flash drive
106
Understanding printer menus
Menus list
A number of menus are available to make it easy for you to change printer settings.
Note: Certain menus are not available on selected printer models.
Paper Menu
Reports
Network/Ports
Settings
Default Source
Size/Type
Menu Settings Page
Device Statistics
Network Setup Page
Shortcut List
Active NIC
General Settings
Copy Settings
Fax Settings
Network Menu
Network Reports Menu
Network Card Menu
TCP/IP Menu
Configure MP
Paper Texture
Paper Weight
Paper Loading
Custom Types
Universal Setup
Custom Scan Sizes
Flash Drive Menu
Print Settings
Set Date/Time
Fax Job Log
Fax Call Log
IPv6 Menu
E-mail Shortcuts
Fax Shortcuts
Profiles List
Wireless Menu
AppleTalk Menu
USB Menu
Print Fonts
Print Directory
Print Demo
Asset Report
Paper menu
Default Source menu
Menu item
Description
Sets a default paper source for all print jobs
Default Source
Tray <x>
Notes:
MP Feeder
Manual Paper
Manual Env
• From the Paper menu, Configure MP must be set to Cassette in order for
MP Feeder to appear as a menu setting.
• Tray 1 (standard tray) is the factory default setting.
• Only an installed paper source will appear as a menu setting.
• A paper source selected by a print job will override the Default Source
setting for the duration of the print job.
• If the same size and type of paper are in two trays and the Paper Size and
Paper Type settings match, the trays are automatically linked. When one
tray is empty, the job prints using the linked tray.
Understanding printer menus
107
Size/Type menu
Menu item
Description
Notes:
Select Source menu
Tray 1
• These menus let you specify the installed paper size and type in the
selected tray or manual feeder.
Tray 2
MP Feeder
Manual Paper
Manual Env
• Only installed trays and feeders are listed in this menu.
Lets you specify the paper size loaded in each tray
Set Size menu for Tray 1 or Tray 2
A4
A5
Notes:
• Letter is the US factory default setting. A4 is the international factory
A6
JIS B5
Executive
Folio
Legal
default setting.
• If the same size and type of paper are in two trays and the Paper Size and
Paper Type settings match, then the trays are automaticallylinked. When
one tray is empty, the job prints using paper from the linked tray.
• The A6 paper size is supported only in Tray 1.
Letter
Oficio (Mexico)
Statement
Universal
Set Size menu for Manual Paper
Lets you specify the size of the paper being loaded in the manual feeder
A4
A5
Note: Letter is the US factory default setting. A4 is the international factory
default setting.
Executive
Folio
JIS B5
Legal
Letter
Oficio (Mexico)
Statement
Universal
Set Size menu for Manual Env
7 3/4 Envelope
9 Envelope
Lets you specify the size of the envelope being manually loaded
Note: 10 Envelope is the US factory default setting. DL Envelope is the
international factory default setting.
10 Envelope
C5 Envelope
B5 Envelope
DL Envelope
Other Envelope
Understanding printer menus
108
Menu item
Description
Lets you specify the type of paper loaded in Tray 1
Set Type menu for Tray 1
Plain Paper
Notes:
Card Stock
Transparency
Recycled
• Plain Paper is the factory default setting for Tray 1.
• If available, a user-defined name will appearinsteadof CustomType<x>.
• Use this menu item to configure automatic tray linking.
Labels
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type <x>
Lets you specify the type of paper loaded in Tray 2
Set Type menu for Tray 2
Plain Paper
Notes:
Card Stock
Recycled
• Custom Type <x> is the factory default setting.
• If available, a user-defined name will appearinsteadof CustomType<x>.
• Use this menu item to configure automatic tray linking.
Labels
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type <x>
Lets you specify the type of paper being manually loaded
Set Type menu for Manual Paper
Plain Paper
Note: Plain Paper is the factory default setting.
Card Stock
Transparency
Labels
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type <x>
Set Type menu for Manual Env
Envelope
Lets you specify the type of envelope being manually loaded
Note: Envelope is the factory default setting.
Custom Type <x>
Understanding printer menus
109
Configure MP menu
This menu is available only on printer models equipped with multipurpose feeders.
Menu item
Description
Configure MP
Cassette
Determines when the printer selects paper from the multipurpose feeder
Notes:
Manual
• Cassette is the factory default setting.
• The Cassette setting configures the multipurpose feeder as an automatic
paper source.
• When Manual is selected, the multipurpose feeder can be used only for
manual feed print jobs.
Paper Texture menu
In the Paper Texture menu, the Select Type and Select Texture features work together to enable you to select the
texture for a specific type of paper.
Menu item
Description
Specifies the paper type
Select Type
Plain Texture
Card Stock Texture
Transparency Texture
Recycled Texture
Labels Texture
Bond Texture
Envelope Texture
Rough Envelope Texture
Letterhead Texture
Preprinted Texture
Colored Texture
Light Texture
Heavy Texture
Rough/Cotton Texture
Custom <x> Texture
Select Texture
Smooth
After you select a setting for Select Type, the Select Texture feature lets you
set the texture for that type of media.
Normal
Notes:
Rough
• Normal is the factory default setting for most items.
• Rough is the factory default setting for Bond.
• When Rough Texture is the setting selected for Select Type, Rough is the
only Select Texture setting available.
• Settings appear only if the paper is supported.
Understanding printer menus
110
Paper Weight menu
In the Paper Weight menu, the Select Type and Select Weight features work together to enable you to select the
weight for a specific type of paper.
Menu item
Description
Select Type
Specifies the paper type
Plain Weight
Card Stock Weight
Transparency Weight
Recycled Weight
Labels Weight
Bond Weight
Envelope Weight
Rough Envelope Weight
Letterhead Weight
Preprinted Weight
Colored Weight
Light Weight
Heavy Weight
Rough/Cotton Weight
Custom <x> Texture
After you select a setting for Select Type, the Select Weight feature
lets you set the weight for that type of media.
Select Weight
Light
Normal
Heavy
Notes:
• Normal is the factory default setting for most items.
• When Light Weight is the setting selected for Select Type, Light
is the only Select Weight setting available.
• WhenHeavyWeightis thesettingselected forSelectType, Heavy
is the only Select Weight setting available.
• Settings appear only if the paper is supported.
Paper Loading menu
Menu item
Description
Specifies the paper type
Select Type
Recycled Loading
Bond Loading
Note: After you select the type of paper, the Set Loading menu
appears.
Letterhead loading
Preprinted Loading
Colored Loading
Light Loading
Heavy Loading
Custom Loading
Understanding printer menus
111
Menu item
Description
Specifies whether duplex (2-sided) printing is turned on
Set Loading
• Duplex
• Off
Note: Off is the factory default setting.
Custom Types menu
Menu item
Description
Custom Type <x>
Paper
Name a Custom Type <x>, and this user-defined name displays instead of
Custom Type <x>.
Card Stock
Transparency
Rough/Cotton
Labels
Notes:
• The Custom Name must be limited to 16 characters.
• Paper is the factory default setting for the Custom Type.
• The custom media type must be supported by the selected tray or feeder
in order for you to print from that source.
Envelope
Assign a paper type for the Recycled paper type loaded, and it will also be the
Recycled paper type in other menus.
Recycled
Paper
Card Stock
Transparency
Rough/Cotton
Labels
Notes:
• Paper is the factory default setting.
• The Recycled type must be supported by the selected tray or feeder in
order for you to print from that source.
Envelope
Understanding printer menus
112
Custom Scan Sizes menu
Menu item
Description
Specifies a custom scan size name and options. This name replaces a Custom
Custom Scan Size <x>
Scan Size <x>name in the printer menus. <x> can be either 1 or 2.
Width
1–8.50 inches (25–216 mm)
Height
1–14 inches (25–356 mm)
Orientation
Portrait
Notes:
• The panel displays “ID Card” in place of “Custom Scan Size 1” unless you
have named it differently.
• 4.65 inches is the US factory default setting for Width for Size 1.
118 millimeters is the international factory default setting for Width for
Size 1.
Landscape
2 scans/side
• 8.5 inches is the US factory default setting for Width for Size 2.
216 millimeters is the international factory default setting for Width for
Size 2.
Off
On
• 6 inches is the US factory default setting for Height for Size 1.
154 millimeters is the international factory default setting for Height for
Size 1.
• 14 inches is the US factory default setting for Height for Size 2.
356 millimeters is the international factory default setting for Height for
Size 2.
• Landscape is the factory default setting for Orientation.
• Off is the factory default setting for 2 scans/side for Size 2.
• On is the factory default setting for 2 scans/side for Size 1.
Universal Setup menu
These menu items are used to specify the height, width, and feed direction of the Universal Paper Size. The Universal
Paper Size is a user-defined paper size. It is listed with the other paper size settings and includes similar options, such
as support for duplex printing and printing multiple pages on one sheet.
Menu item
Description
Identifies the units of measure
Notes:
Units of Measure
Inches
Millimeters
• Inches is the US factory default setting.
• Millimeters is the international factory default setting.
Portrait Width
3–14.17 inches
76–360 mm
Sets the portrait width
Notes:
• If the width exceeds the maximum, then the printer uses the
maximum width allowed.
• 8.5 inches is the US factory default setting. Inches can be increased
in 0.01-inch increments.
• 216 mm is the international factory default setting. Millimeters can
be increased in 1-mm increments.
Understanding printer menus
113
Menu item
Description
Sets the portrait height
Notes:
Portrait Height
3–14.17 inches
76–360 mm
• If the height exceeds the maximum, then the printer uses the
maximum height allowed.
• 14 inches is the US factory default setting. Inches can be increased in
0.01-inch increments.
• 356 mm is the international factory default setting. Millimeters can
be increased in 1-mm increments.
Specifies the feed direction
Notes:
Feed Direction
Short Edge
Long Edge
• Short Edge is the factory default setting.
• Long Edge appears only if the longest edge is shorter than the
maximum length supported in the tray.
Reports menu
Reports menu
Note: When you select a menu item from the Reports menu, the indicated report prints.
Menu item
Description
Menu Settings Page
Prints a report containing information about paper loaded into trays, installed
memory, the total page count, alarms, timeouts, the printer control panel
language, the TCP/IP address, the status of supplies, the status of the network
connection, and other information
Prints a report containing printer statistics such as supply information and
details about printed pages
Device Statistics
Network Setup Page
Prints a report containing information about the network printer settings, such
as the TCP/IP address information
Note: This menu item appears only for network printers or printers connected
to print servers.
Shortcut List
Fax Job Log
Fax Call Log
Prints a report containing information about configured shortcuts
Prints a report containing information about the last 200 completed faxes
Prints a report containing information about the last 100 attempted, received,
and blocked calls
Prints a report containing information about e-mail shortcuts
Prints a report containing information about fax shortcuts
Prints a list of profiles stored in the printer
E-mail Shortcuts
Fax Shortcuts
Profiles List
Print Fonts
Prints a report of all the fonts available for the printer language currently set in
the printer
Understanding printer menus
114
Menu item
Description
Displays the resources stored in theuser's flashoption. This feature appears only
if there is an installed/mounted flash device.
Print Directory
Prints a report containing asset information including the printer serial number
and model name. The report contains text and UPC barcodes that can be
scanned into an asset database.
Asset Report
Network/Ports menu
Active NIC menu
Menu item
Description
Notes:
• Auto is the factory default setting.
• This menu item appears only if an optional network card is installed.
Active NIC
Auto
<list of available network cards>
Network menu
Menu item
Description
PCL SmartSwitch
Sets the printer to automatically switch to PCL emulation when a print job requires
it, regardless of the default printer language
On
Off
Notes:
• On is the factory default setting.
• When the Off setting is used, the printer does not examine incoming data.
• When the Off setting is used, the printer uses PostScript emulation if PS
SmartSwitch is set to On. It uses the default printer language specified in the
Setup menu if PS SmartSwitch is set to Off.
PS SmartSwitch
Sets the printer to automatically switch to PS emulation when a print job requires
it, regardless of the default printer language
On
Off
Notes:
• On is the factory default setting.
• When the Off setting is used, the printer does not examine incoming data.
• When theOff setting is used, theprinteruses PCLemulationifPCLSmartSwitch
is set to On. It uses the default printer language specified in the Setup menu
if PCL SmartSwitch is set to Off.
Sets the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol
NPA Mode
Off
Auto
Notes:
• Auto is the factory default setting
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
Understanding printer menus
115
Menu item
Description
Sets the size of the network input buffer
Network Buffer
Disabled
Notes:
Auto
• Auto is the factory default setting.
• The value can be changed in 1-K increments.
• The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether Resource Save is set to On or
Off.
• To increase the maximum size range for the Network Buffer, disable or reduce
the size of the USB buffer.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
Sets the printer to process Macintosh binary PostScript print jobs
Mac Binary PS
On
Off
Notes:
• Auto is the factory default setting.
Auto
• The Off setting filters print jobs using the standard protocol.
• The On setting processes raw binary PostScript print jobs.
Lists all the network setup menus, regardless of the active network of the printer
Network Setup
Reports Menu
Network Card menu
TCIP Menu
Note: Certain options are not available on selected printer models.
IPv6 Menu
Wireless menu
AppleTalk menu
Network Reports menu
This menu is available from the Network/Ports menu:
Network/Ports Standard Network or Network <x> Std Network Setup or Net <x> Setup Reports or
Network Reports
Menu item
Description
Prints a report containing information about the current network setup
Print Setup Page
Note: The Print Setup Page contains information about the network printer settings, such as the
TCP/IP address.
Network Card menu
Menu item
Description
Allows you to ascertain whether the Network Card is connected.
View Card Status
Connected
Disconnected
View Card Speed
Reflects the speed of a currently active network card.
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Menu item
Description
Both addresses are represented by 12-digit hexadecimal numbers.
View Network Address
UAA
LAA
Sets the amount of time in seconds that a network print job can take before it
is canceled.
Job Timeout
0-225 seconds
Notes:
• 90 seconds is the factory default setting.
• A setting value of 0 disables the timeout.
• If a value of 1–9 is selected, the setting is saved as 10.
Allows the printer to print a banner page.
Banner Page
On
Off
Note: Off is the factory default setting.
TCP/IP menu
Use the following menu items to view or set the TCP/IP information.
Note: This menu is available only for network models or printers attached to print servers.
Menu item
Description
Specifies whether to activate TCP/IP
TCP/IP
Activate
On
Note: On is the factory default setting.
Off
TCP/IP
Shows the current TCP/IP hostname
View Hostname
TCP/IP
IP Address
Lets you view or change the current TCP/IP Address, Netmask, and Gateway
information
Netmask
Gateway
Note: Each requires four fields.
TCP/IP
Lets you view or change the settings
Enable DHCP
Enable AutoIP
Enable FTP/TFTP
Enable HTTP Server
Yes
Note: Yes is the factory default setting for each.
No
Lets you view or change the setting
TCP/IP
WINS Server Address
Note: This is a four-field IP address.
TCP/IP
Lets you view or change the settings
Enable DDNS
Enable mDNS
Note: Yes is the factory default setting for both.
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Menu item
Description
Lets you view or change the setting
TCP/IP
DNS Server Address
Note: This is a four-field IP address.
IPv6 menu
Use the following menu items to view or set the Internet Protocol version 6 (IPv6) information.
Note: This menu is available only for network models or printers attached to print servers.
This menu is available from the Network/Ports menu:
Network/Ports Standard Network or Network <x> Std Network Setup or Net <x> Setup IPv6
Menu item
Description
Enable IPv6
Enables IPv6 in the printer
On
Off
Note: On is the factory default setting.
Auto Configuration
Specifies whether the network adapter accepts the automatic IPv6
address configuration entries provided by a router
On
Off
Note: On is the factory default setting.
Lets you view the current setting
View Hostname
View Address
Note: These settings can be changed only from the Embedded Web
Server.
View Router Address
Enable DHCPv6
Enables DHCPv6 in the printer
On
Off
Note: On is the factory default setting.
Wireless menu
Use the following menu items to view or configure the wireless internal print server settings.
Note: This menu is available only for models able to be connected to a wireless network.
This menu is available from the Network/Ports menu:
Network/Ports Network <x> Net <x> Setup Wireless
Menu item
Description
Specifies the network mode
Notes:
Network Mode
Infrastructure
Ad hoc
• Infrastructuremodeletstheprinteraccessanetworkusinganaccess
point.
• Ad hoc is the factory default setting. Ad hoc mode configures the
printer for wireless networking directly between it and a computer.
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Menu item
Description
Specifies the wireless standard for the wireless network
Compatibility
802.11n
Note: 802.11b/g/n is the factory default setting.
802.11b/g
802.11b/g/n
Choose Network
Lets you select an available network for the printer to use
<list of available networks>
Note: If the network you want to join is protected by a security setting,
you will have to join it from the Embedded Web Server or the Wireless
Setup Utility.
View Signal Quality
View Security Mode
Lets you view the quality of the wireless connection
Lets you view the encryption method for the wireless connection.
“Disabled” indicates that the wireless network is not encrypted.
AppleTalk menu
Menu item
Description
Activates or deactivates AppleTalk support
Activate
Yes
Note: Yes is the factory default setting.
No
Shows the assigned AppleTalk name
View Name
View Address
Set Zone
Shows the assigned AppleTalk address
Provides a list of AppleTalk zones available on the network
<list of zones available on the
network>
Note:The factory defaultsettingis the defaultzone forthe network. If nodefault
zone exists, the zone marked with an * is the factory default setting.
USB menu
Menu item
Description
PCL SmartSwitch
Sets the printer to automatically switch to PCL emulation when a print job received
through a USB port requires it, regardless of the default printer language
On
Off
Notes:
• On is the factory default setting.
• When the Off setting is used, the printer does not examine incoming data.
• When the Off setting is used, the printer uses PostScript emulation if the PS
Smartswitch setting is On. It uses the default printer language specified in the
Setup menu if the PS SmartSwitch setting is Off.
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Menu item
Description
Sets the printer to automatically switch to PS emulation when a print job received
through a USB port requires it, regardless of the default printer language
PS SmartSwitch
On
Off
Notes:
• On is the factory default setting.
• When the Off setting is used, the printer does not examine incoming data.
• When the Off setting is used, the printer uses PCL emulation if the PCL
Smartswitch setting is On. It uses the default printer language specified in the
Setup menu if the PCL SmartSwitch setting is Off.
NPA Mode
Off
Sets the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol
Auto
Notes:
• Auto is the factory default setting.
• Changing this setting causes the printer to restart.
USB Buffer
Disabled
Auto
Sets the size of the USB input buffer
Notes:
• Auto is the factory default setting.
• The Disabled setting turns off job buffering. Any jobs already buffered are
printed before normal processing is resumed.
• The USB buffer size value can be changed in 1-K increments.
• The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether the Resource Save setting is On
or Off.
• Changing this setting causes the printer to restart.
Sets the printer to process Macintosh binary PostScript print jobs
Notes:
Mac Binary PS
On
Off
Auto
• Auto is the factory default setting.
• The Off setting filters print jobs using the standard protocol.
• The On setting processes raw binary PostScript print jobs.
USB with ENA
ENA Address
ENA Netmask
ENA Gateway
Sets the network address, netmask, and gateway information for an external print
server that is attached to the printer using a USB cable
Note: This menu item and its submenus are available only if the printer is attached
to an external print server through the USB port.
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Settings menu
General Settings menu
Menu item
Description
Sets the language of the text appearing on the display
Display Language
English
Note: All languages may not be available for all printers.
Francais
Deutsch
Italiano
Espanol
Dansk
Norsk
Nederlands
Svenska
Portuguese
Suomi
Russian
Polski
Magyar
Turkce
Cesky
Simplified Chinese
Traditional Chinese
Korean
Japanese
Minimizes the use of energy, paper, or specialty media
Eco-Mode
Off
Notes:
Energy
Energy/Paper
Paper
• Off is the factory default setting. Off resets the printer to its
factory default settings.
• The Energy setting minimizes the power used by the printer.
Performance may be affected but quality is not.
• Paper minimizes the amount of paper and specialty media
needed for a print job. Performance may be affected but
quality is not.
• Energy/Paper minimizes the use of power and of paper and
specialty media.
Quiet Mode
Reduces the amount of noise produced by the printer
Off
On
Notes:
• Off is the factory default setting.
• Onconfigures theprintertoproduceas littlenoiseas possible.
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Menu item
Description
Instructs the printer to run the setup wizard
Notes:
Run Initial setup
Yes
No
• Yes is the factory default setting.
• After completing the setup wizard by selecting Done at the
Country select screen, the default setting becomes No.
Specifies the printer factory default measurements. The default
setting is determined by the country selection in the initial setup
wizard.
Paper Sizes
U.S.
Metric
Specifies a valid port range for printers behind a port blocking
firewall. The valid ports are specified by two sets of numbers
separated by a semicolon.
Scan to PC Port Range
<port range>
Note: 9751:12000 is the factory default setting.
Sets the function the printer enters when Go, Content, Darkness,
or any number is pressed on the printer control panel
Default Mode
Copy
Fax
Note: Copy is the factory default setting
Formats the printer date
Date Format
MM-DD-YYYY
DD-MM-YYYY
YYYY-MM-DD
Note: MM-DD-YYYY is the US factory default setting and
DD-MM-YYYY is the international factory default setting.
Time Format
12 hour A.M./P.M.
24 hour clock
Formats the printer time
Note: The factory default setting is 12 hour A.M./P.M.
Alarms
Sets an alarm to sound when the printer requires operator
intervention. Available selections for each alarm type are:
Alarm Control
Cartridge Alarm
Off
Single
Continuous
Notes:
• Single is the factory default setting for Alarm Control. Single
sounds three quick beeps.
• Off means no alarm will sound.
• Continuous repeats three beeps every 10 seconds.
Specifies the number of minutes of inactivitybefore some systems
begin entering a minimum power state.
Timeouts
Power Saver
Disabled
1–240
Note: 30 minutes is the factory default setting.
Sets the amount of time in seconds the printer waits before
returning the printer display to a Readystate
Timeouts
Screen Timeout
15–300
Note: 30 seconds is the factory default setting.
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Menu item
Description
Sets the amount of time in seconds the printer waits to receive an
Timeouts
end-of-job message before canceling the remainder of the print
job
Print Timeout
Disabled
1–255
Notes:
• 90 seconds is the factory default setting.
• When the timer expires, any partially printed page still in the
printeris printed, and then the printer checks to seeif anynew
print jobs are waiting.
• Print Timeout is available only when using PCL or PPDS
emulation. This setting has no effect on PostScript emulation
print jobs.
Timeouts
Sets the amount of time in seconds the printer waits for additional
data before canceling a print job
Wait Timeout
Disabled
Notes:
15–65535
• 40 seconds is the factory default setting.
• Wait Timeout is available only when the printer is using
PostScript emulation. This setting has no effect on PCL or
PPDS emulation print jobs.
Print Recovery
Auto Continue
Disabled
Lets the printer automatically continue printing from certain
offline situations when not resolved within the specified time
period
5–255
Notes:
• Disabled is the factory default setting.
• 5–255 is a range of time in seconds.
Print Recovery
Specifies whether the printer reprints jammed pages
Jam Recovery
Notes:
On
• Auto is the factory default setting. The printer reprints
jammed pages unless the memory required to hold the pages
is needed for other printer tasks.
Off
Auto
• On sets the printer to always reprint jammed pages.
• Off sets the printer to never reprint jammed pages.
Lets the printersuccessfullyprintapagethatmaynothaveprinted
otherwise
Print Recovery
Page Protect
On
Off
Notes:
• Off is thefactory defaultsetting. Off prints a partialpagewhen
there is not enough memory to print the whole page.
• On sets the printer to process the whole page so that the
entire page prints.
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Menu item
Description
Returns the printer settings to the factory default settings
Factory Defaults
Do Not Restore
Restore Now
Notes:
• Do Not Restore is the factory default setting. Do Not Restore
keeps the user-defined settings.
• Restore returns all printer settings to the factory default
settings except Network/Ports menu settings. All downloads
stored in RAM are deleted.
Copy Settings menu
Menu item
Description
Specifies the type of content contained in the copy job
Content
Text
Notes:
Text/Photo
Photograph
• Text emphasizes sharp, black, high-resolution text against a clean, white
background.
• Text/Photo is the factory default setting. Text/Photo is used when the original
documents are a mixture of text and graphics or pictures.
• Photograph tells the scanner to pay extra attention to graphics and pictures.
This setting increases the time it takes to scan, but emphasizes a reproduction
of the full dynamic range of tones in the original document. This increases the
amount of information saved.
Sides (Duplex)
1 sided to 1 sided
1 sided to 2 sided
2 sided to 1 sided
2 sided to 2 sided
Specifies whether an original document is duplex (two-sided) or simplex (one-
sided), and then specifies whether the copy should be duplex or simplex
Notes:
• Sides (Duplex) is not available on selected models.
• 1 sided to 1 sided—The original page has printing on one side. The copied
page will have printing on one side.
• 1 sided to 2 sided—The original page has printing on one side. The copied
page will have printing on both sides. For example, if the original is six sheets,
the copy is three sheets with printing on both sides.
• 2 sided to 1 sided—The original page has printing on both sides. The copied
page will have printing on only one side. For example, if the original draft is
three sheets of paper with an image on each side of each sheet, then the copy
is six sheets with only one image on one side of each sheet.
• 2 sided to 2 sided—The original page has printing on both sides. The copy
mimics the original exactly.
Sets two or four sheets of an original document together on the same page
Paper Saver
Off
Note: Off is the factory default setting.
2 on 1 Portrait
2 on 1 Landscape
4 on 1 Portrait
4 on 1 Landscape
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Menu item
Description
Specifies whether a border is printed around the edge of the page at the margins
Print Page Borders
On
Off
Note: Off is the factory default setting.
Keeps the pages of a print job stacked in sequence when making multiple copies
of the job
Collate
On
Off
Note: Off is the factory default setting.
Original Size
Letter
Specifies the paper size of the original document
Note: Letter is the US factory default setting. A4 is the international factory default
setting.
Legal
Executive
Folio
Statement
Universal
ID Card
4 x 6 in.
3 x 5 in.
Business Card
Custom Scan Size <x>
A4
A5
Oficio (Mexico)
A6
JIS B5
Specifies the paper source for copy jobs
Paper Source
Tray <x>
Note: Tray 1 is the factory default setting.
Manual Feeder
Transparency Separators
Places a sheet of paper between transparencies
On
Off
Note: On is the factory default setting.
Separator Sheets
None
Places a sheet of paper between pages, copies, or jobs based on the value selected
Note: None is the factory default setting.
Between Copies
Between Jobs
Between Pages
Specifies a paper source
Separator Source
Tray <x>
Note: Tray 1 is the factory default setting.
Manual Feeder
Specifies the level of darkness for the copy job
Darkness
-4 to +4
Note: The factory default setting is 0.
Specifies the number of copies for the copy job
Number of Copies
1–999
Note: The factory default setting is 1.
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Menu item
Description
Specifies overlay text that is printed on each page of the copy job
Overlay
Off
Note: Off is the factory default setting.
Confidential
Copy
Draft
Urgent
Custom
Allows interruption of a print job to copy a page or document
Allow priority copies
On
Off
Note: On is the factory default setting.
Adjusts the amount of background visible on a copy
Background Removal
-4 to +4
Note: The factory default setting is 0.
Specifies the contrast used for the copy job
Contrast
0–5
Note: “Best for content” is the factory default setting.
Best for content
Adjusts the amount of shadow detail visible on a copy
Shadow Detail
-4 to +4
Note: 0 is the factory default setting.
Scan edge to edge
Specifies if the original document is scanned edge-to-edge prior to copying
On
Off
Note: Off is the factory default setting.
Adjusts the amount of sharpness on a copy
Sharpness
1–5
Note: 3 is the factory default setting.
Fax Settings menu
General Fax Settings
Menu item
Description
Station Name
Station Number
Specifies the name of the fax within the printer
Specifies a number associated with the fax
Specifies how the fax is identified to recipients on the fax header
Station ID
Station Name
Station Number
Sets the printer to fax manually only, which requires a line splitter and a
telephone hand set
Enable Manual Fax
On
Off
Notes:
• Off is the factory default setting.
• Use a regular telephone to answer an incoming fax job and to dial a fax
number.
• Press # 0 on the numeric keypad to go directly to the Manual Fax function.
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Menu item
Description
Defines the amount of non-volatile memory used to fax a job
Memory Use
All receive
Mostly receive
Equal
Notes:
• “All receive” specifies that all the memory is set to receive fax jobs.
• “Mostly receive” specifies that most of the memory is set to receive fax jobs.
• “Equal” is the factory default setting. It splits the memory for sending and
receiving fax jobs into equal amounts.
Mostly sent
All send
• “Mostly sent” specifies that most of the memory is set to send fax jobs.
• “All send” specifies that all the memory is set to send fax jobs.
Cancel Faxes
Allow
Specifies whether the user may cancel fax jobs
Note: If Cancel Faxes is not enabled, it will not appear as an option. Allow is the
factory default setting.
Don't Allow
Specifies the type of caller ID being used
Caller ID
FSK
Note: This option appears only when the selected country supports multiple
DTMF
caller ID patterns.
Fax Send Settings
Menu item
Description
Resolution
Standard
Fine
Specifies qualityin dots per inch (dpi). A higher resolutiongivesgreater printquality,
but it increases the fax transmission time for outgoing faxes.
Note: Standard is the factory default setting.
Super Fine
Specifies the paper size of the document that is being scanned
Original Size
Letter
Note: Mixed Letter/Legal is the US factory default setting. A4 is the international
Legal
factory default setting.
Executive
Mixed Letter/Legal
Folio
Statement
A4
A5
A6
Oficio (Mexico)
JIS B5
4 x 6
3 x 5
ID Card
Universal
Custom Scan Size
Business Card
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Menu item
Description
Specifies how the text and graphics are oriented on the page
Sides (Duplex)
Off
Notes:
Long edge
Short edge
• Sides (Duplex) is not available on selected printer models.
• Off is the factory default setting.
• Long edge assumes binding along the long edge of the page (left edge for
portrait orientation and top edge for landscape orientation).
• Short edge assumes binding along the short edge of the page (top edge for
portrait orientation and left edge for landscape orientation).
Specifies the type of content that will be scanned to fax
Content
Text
Notes:
Text/Photo
Photograph
• Text is the factory default setting.
• Text is used when the document is mostly text.
• Text/Photo is the factory default setting. Text/Photo is used when the
documents are mostly text or line art.
• Photograph is used when the document is a high-quality photograph or inkjet
print.
Darkness
Lightens or darkens the output
-4 to +4
Note: 0 is the factory default setting.
A numeric entry field is provided to enter numbers
Dial Prefix
Automatic Redial
Specifies the number of times the printer tries to send the fax to a specified number
0–9
Note: 5 is the factory default setting.
Specifies the number of minutes between redials
Redial Frequency
1–200
Note: 3 minutes is the factory default setting.
Enables switchboard blind dialing without a dial tone
Behind a PABX
Yes
No
Note: No is the factory default setting.
Enables Error Correction Mode for fax jobs
Enable ECM
Yes
No
Note: Yes is the factory default setting.
Lets you send faxes by scanning at the printer
Enable Fax Scans
On
Off
Note: On is the factory default setting.
Allows driver to fax jobs to be sent by the printer
Driver to fax
Yes
No
Note: Yes is the factory default setting.
Specifies the dialing sound, either as a tone or a pulse
Dial Mode
Tone
Note: Tone is the factory default setting.
Pulse
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Menu item
Description
Specifies the maximum speed in baud at which faxes are sent
Max Speed
2400
Note: 33600 baud is the factory default setting.
4800
9600
14400
33600
Adjusts the amount of background visible on a copy
Background Removal
-4 to +4
Note: 0 is the factory default setting.
Contrast
Best for content
0–5
Specifies the contrast of the output
Note: “Best for content” is the factory default setting.
Shadow Detail
Adjusts the amount of shadow detail visible on a copy
-4 to +4
Note: 0 is the factory default setting.
Scan edge to edge
Specifies if the original document is scanned edge-to-edge
On
Off
Note: Off is the factory default setting.
Sharpness
Adjusts the amount of sharpness on a fax
1–5
Note: 3 is the factory default setting.
Fax Receive Settings
Menu item
Description
Enable Fax Receive
Allows fax jobs to be received by the printer
On
Off
Note: On is the factory default setting.
Rings to Answer
Specifies the number of rings before answering an incoming fax job
1–25
Note: 3 is the factory default setting.
Allows the printer to answer an incoming fax job
Auto Answer
Yes
No
Note: Yes is the factory default setting.
Lets you enter a code on the telephone number pad to begin receiving a fax
Manual Answer Code
1–9
Notes:
• This menu item is used when the printer shares a line with a telephone.
• 9 is the factory default setting.
Scales an incoming fax job so it fits the size of the paper loaded in the designated
fax source
Auto Reduction
On
Off
Note: On is the factory default setting.
Specifies the paper source selected to supply paper for the printer to print an
incoming fax
Paper Source
Auto
Tray <x>
Note: Auto is the factory default setting.
Manual Feeder
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Menu item
Description
Enables duplex (two-sided) printing for incoming fax jobs
Sides (Duplex)
On
Off
Note: Off is the factory default setting.
Prints the transmission information at the bottom of each page from a received fax
Fax Footer
On
Off
Note: Off is the factory default setting.
Max Speed
2400
Specifies the maximum speed in baud at which faxes are received
Note: 33600 (baud) is the factory default setting.
4800
9600
14400
33600
Enables blocking of incoming faxes sent from devices with no station ID specified
Block No Name Fax
On
Off
Note: Off is the factory default setting.
Fax Log Settings
Menu item
Description
Transmission Log
Print log
Enables printing of a transmission log after each fax job
Note: Print log is the factory default setting.
Do not print log
Print only for error
Enables printing of a receive error log following a receive error
Receive Error Log
Print Never
Note: Print Never is the factory default setting.
Print on Error
Enables automatic printing of fax logs
Auto Print Logs
On
Off
Note: On is the factory default setting.
Selects the source of the paper used for printing logs
Log Paper Source
Tray <x>
Note: Tray 1 is the factory default setting.
Specifies whether printed logs display the dialed number or the station name
Logs Display
Remote Station Name
Dialed Number
Note: “Remote Station Name” is the factory default setting.
Enables access to the Fax Job log
Enable Job Log
On
Off
Note: On is the factory default setting.
Enables access to the Fax Call log
Enable Call Log
On
Off
Note: On is the factory default setting.
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Speaker Settings
Menu item
Description
Speaker Mode
Always Off
Notes:
• Always Off turns the speaker off.
On until Connected
Always On
• “On until Connected” is the factory default setting. The speaker is on and issues
a noise until the fax connection is made.
• Always On turns the speaker on.
Speaker Volume
Controls the volume setting
High
Note: High is the factory default setting.
Medium
Low
Controls the ringer volume for the fax speaker
Ringer Volume
On
Off
Note: On is the factory default setting.
Distinctive Ring Settings
Menu item
Description
Answers calls with a one-ring pattern
Single Ring
On
Off
Note: On is the factory default setting.
Double Ring
Answers calls with a double-ring pattern
On
Off
Note: On is the factory default setting.
Triple Ring
Triple Ring answers calls with a triple-ring pattern
On
Off
Note: On is the factory default setting.
Flash Drive menu
Flash Drive menu
Menu item
Description
Enables or disables the USB port on the front of the printer
Enable Drive
Enable
Notes:
Disable
• Certain options are not available on selected printer models.
• Enable is the factory default setting.
Update Code Enables or disables the ability of the printer to update its firmware code from a USB device
Enable
Disable
Note: Enable is the factory default setting
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Scan Settings
Menu item
Description
Specifies the format of the file
Format
PDF (.pdf)
TIFF (.tif)
Note: PDF is the factory default setting.
JPEG (.jpg)
PDF Version
Sets the version of the PDF file that will be scanned to USB
1.2–1.6
Note: 1.5 is the factory default setting.
Specifies the type of content that will be scanned to USB
Notes:
Content
Text
Text/Photo
Photograph
• Text is used when the document is mostly text.
• Text/Photo is the factory default setting. Text/Photo is used when the
documents are mostly text or line art.
• Photograph is used when the document is a high-quality photograph or inkjet
print.
Specifies whether a job scans in grayscale or color
Color
Gray
Note: Gray is the factory default setting.
Color
Specifies how many dots per inch are scanned
Resolution
75
Note: 150 dpi is the factory default setting.
150
200
300
400
600
Lightens or darkens the output
Darkness
-4 to +4
Note: 0 is the factory default setting.
Specifies the orientation of the scanned image
Orientation
Portrait
Note: Portrait is the factory default setting.
Landscape
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Menu item
Description
Specifies the paper size of the document that is being scanned
Original Size
Letter
Note: Letter is the US factory default setting. A4 is the international factory default
Legal
setting.
Mixed Letter/Legal
Executive
Folio
Statement
Universal
4 x 6 in.
3 x 5 in.
Business Card
ID Card
Custom Scan Size <x>
A4
A5
Oficio (Mexico)
A6
JIS B5
Specifies how the text and graphics are oriented on the page
Sides (Duplex)
Off
Notes:
Long edge
Short edge
• Sides (Duplex) is not available on all printer models.
• Off is the factory default setting.
• Long edge assumes binding along the long edge of the page (left edge for
portrait orientation and top edge for landscape orientation).
• Short edge assumes binding along the short edge of the page (top edge for
portrait orientation and left edge for landscape orientation).
Sets the quality of a JPEG text, text/photo, or photo image in relation to file size and
the quality of the image.
JPEG Quality
Text
Text/Photo
Photo
Notes:
• 75 is the factorydefaultsetting forText and Text/Photo. 50 is the factorydefault
setting for Photo.
• 5 reduces the file size, but the quality of the image is lessened.
• 90 provides the best image quality, but the file size is very large.
Provides a choice between single-page TIFF files and multiple-page TIFF files. For
a multiple-page scan to USB job, either one TIFF file is created containing all the
pages, or multiple TIFF files are created with one file for each page of the job.
Use Multi-Page TIFF
On
Off
Notes:
• On is the factory default setting.
• This menu item applies to all scan functions.
Scan Bit Depth
Enables the Text/Photo mode to have smaller file sizes by using 1-bit images
8 bit
1 bit
Note: 8 bit is the factory default setting.
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Menu item
Description
Limit the base file name to under 53 characters, because the time is added to the
end of the base file name
Base File Name
Note: Scanned-image is the factory default setting.
Background Removal
Adjusts the amount of background visible on a copy
-4 to +4
Note: 0 is the factory default setting.
Specifies the contrast of the output
Contrast
0–5
Note: “Best for content” is the factory default setting.
Best for content
Adjusts the amount of shadow detail visible on a scanned image
Shadow Detail
-4 to +4
Note: 0 is the factory default setting.
Specifies if the original document is scanned edge to edge
Scan edge to edge
On
Off
Note: Off is the factory default setting.
Adjusts the sharpness of a scanned image
Sharpness
1–5
Note: 3 is the factory default setting.
Print Settings
Menu item
Description
Copies
Specifies the number of copies to print
1-999
Note: 1 is the factory default setting.
Enables duplex (two-sided) printing
Sides (Duplex)
1 sided
Note: 1 sided is the factory default setting.
2 sided
Print Settings
Setup menu
Menu item
Description
Printer Language
PS Emulation
Sets the default printer language
Notes:
PCL Emulation
• PostScriptemulation uses a PSinterpreterfor processing print
jobs. PCLemulation uses a PCLinterpreterforprocessing print
jobs.
• The factory default printer language is PCL Emulation.
• Setting a printer language as the default does not prevent a
software program from sending print jobs that use another
printer language.
Understanding printer menus
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Menu item
Description
Sets the logical and physical printable area
Print Area
Normal
Whole Page
Notes:
• Normal is the factory default setting. When attempting to
print data in the non-printable area defined by the Normal
setting, the printer clips the image at the boundary.
• The Whole Page setting allows the image to be moved into
the non-printable area defined by the Normal setting, but the
printer will clip the image at the Normal setting boundary.
• The Whole Page setting affects only pages printed using a
PCL 5e interpreter. This setting has no effect on pages printed
using the PCL XL or PostScript interpreter.
Sets the storage location for downloads
Download Target
RAM
Flash
Notes:
• RAM is the factory default setting.
• Flash appears only if a flash option is installed.
• Storing downloads in RAM is temporary.
Specifies how the printer handles temporary downloads, such as
fonts and macros stored in RAM, when the printer receives a job
that requires more memory than is available
Resource Save
On
Off
Notes:
• Off is the factory default setting. Off sets the printer to retain
the downloads only until memory is needed. Downloads are
deleted in order to process print jobs.
• The On setting retains the downloads during language
changes and printer resets. If the printer runs out of memory,
downloads are not deleted.
Finishing menu
Note: Certain options are not available on selected printer models.
Menu item
Description
Specifies whether duplex (2-sided) printing is set as the default for all print jobs
Sides
2 Sided
1 Sided
Note: 1 Sided is the factory default setting.
Duplex Binding
Long Edge
Defines the way duplexed pages are bound and how the printing on the back of
the page is oriented in relation to the printing on the front of the page
Short Edge
Notes:
• Long Edge is the factory default setting.
• Long Edge specifies that binding be placed on the left edge of portrait pages
and the top edge of landscape pages.
• Short Edge specifies that binding be placed on the top edge of portrait pages
and the left edge of landscape pages.
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Menu item
Description
Specifies a default number of copies for each print job
Copies
1–999
Note: 1 is the factory default setting.
Specifies whether blank pages are inserted in a print job
Blank Pages
Do Not Print
Print
Note: “Do Not Print” is the factory default setting.
Stacks the pages of a print job in sequence when printing multiple copies
Collate
On
Notes:
Off
• Off is the factory default setting. No pages will be collated.
• The On setting stacks the print job sequentially.
• Both settings print the entire job the number of times specified by the Copy
menu setting.
Specifies whether blank separator sheets are inserted
Notes:
Separator Sheets
None
Between Copies
Between Jobs
Between Pages
• None is the factory default setting.
• Between Copies inserts a blank sheet between each copy of a print job if
Collation is set to On. If Collation is set to Off, a blank page is inserted between
each set of printed pages, such as after all page 1's, all page 2's, and so on.
• Between Jobs inserts a blank sheet between print jobs.
• Between Pages inserts a blank sheet between each page of the print job. This
setting is useful when printing transparencies or inserting blank pages in a
document for notes.
Specifies the paper source for separator sheets
Separator Source
Tray <x>
Note: Tray 1 (standard tray) is the factory default setting.
Multi-Page Feeder
Specifies that multiple-page images are printed on one side of a sheet of paper
N-Up
Off
Notes:
2 Up
4 Up
6 Up
9 Up
16 Up
• The number selected is the number of page images that will print per side
• Off is the factory default setting.
N-Up Ordering
Horizontal
Specifies how the page images appear on the physical page
Note: Horizontal is the factory default setting.
Reverse Horizontal
Reverse Vertical
Vertical
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Menu item
Description
Specifies the orientation of a multiple-page sheet
Orientation
Auto
Notes:
Landscape
Portrait
• Auto is the factory default setting. The printer chooses between portrait and
landscape.
• Long Edge uses landscape.
• Short Edge uses portrait.
Prints a border around each page image
N-Up Border
None
Note: None is the factory default setting.
Solid
Quality menu
Menu item
Description
Print Resolution
300 dpi
Specifies the printed output resolution
Note: 600 dpi is the factory default setting. The printer driver default is 1200 IQ.
600 dpi
1200 dpi
1200 Image Q
2400 Image Q
Enhances the printed quality of small fonts and graphics
Pixel Boost
Off
Notes:
Fonts
• Off is the factory default setting.
• Fonts applies this setting only to text.
• Horizontally darkens horizontal lines of text and images.
• Vertically darkens vertical lines of text and images.
• Both Directions darkens horizontal and vertical lines on text and images.
Horizontally
Vertically
Both Directions
Toner Darkness
Lightens or darkens the printed output
1–10
Notes:
• 8 is the factory default setting.
• Selecting a smaller number can help conserve toner.
Enables aprintmodepreferablefor filessuchas architecturaldrawings,maps,electrical
circuit diagrams, and flow charts
Enhance Fine Lines
On
Off
Notes:
• Off is the factory default setting.
• To set Enhance Fine Lines using the Embedded Web Server, type the network
printer IP address in a browser window.
Gray Correction
Adjusts the gray value of printed output
Auto
Off
Note: Auto is the factory default setting.
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Menu item
Description
Adjusts or darkens printed output and conserves toner
Notes:
Brightness
-6 to +6
• 0 is the factory default setting.
• A negative value will darken text, images, and graphics. A positive value will
lighten them and conserve toner.
Adjusts the degree of difference between levels of gray in printed output
Contrast
0–5
Notes:
• 0 is the factory default setting.
• Higher settings show more difference between levels of gray.
Utilities menu
Menu item
Description
Formats the flash memory. Flash memory refers to the memory added by installing
an optional flash memory card in the printer.
Format Flash
No
Yes
Warning—Potential Damage: Do not turn off the printer while the flash memory
is formatting.
Notes:
• An optional flash memory card must be installed in the printer and operating
properly for this menu item to be available.
• No cancels the format request.
• Selecting Yes deletes all data stored in flash memory.
Prepares the flash memory to receive new data by retrieving lost storage space
Defragment Flash
No
Warning—Potential Damage: Do not turn off the printer while the flash memory
Yes
is defragmenting.
Notes:
• An optional flash memory card must be installed in the printer and operating
properly for this menu item to be available. The flash memory card must not
be Read/Write or Write protected.
• No cancels the defragment request.
• Selecting Yes reformats the flash memory after transferring all downloads to
regular printer memory. When formatting is complete, the downloads are
loaded back into flash memory.
Assists in isolating the source of a print job problem
Hex Trace
Activate
Notes:
• When Activate is selected, all data sent to the printer is printed in hexadecimal
and character representation and control codes are not executed.
• To exit Hex Trace, turn the printer off or reset the printer.
Coverage Estimator
Provides an estimate of the percentage coverage of black on a page. The estimate
is printed on a separator page.
Off
On
Note: Off is the factory default setting.
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138
PDF menu
Menu item
Description
Scales page content to fit the selected page size
Scale to Fit
No
Note: No is the factory default setting.
Yes
Specifies whether to print annotations in the PDF
Annotations
Do Not Print
Print
Note: Do Not Print is the factory default setting.
PostScript menu
Menu item
Description
Print PS Error
Prints a page containing the PostScript error
On
Off
Note: Off is the factory default setting.
Font Priority
Resident
Establishes the font search order
Notes:
Flash/Disk
• Resident is the factory default setting.
• A formatted flash memory option card must be installed in the printer and
operating properly for this menu item to be available.
• The flash memory option cannot be Read/Write, Write, or
password-protected.
• Job Buffer Size must not be set to 100%.
PCL Emul menu
Menu item
Description
Font Source
Resident
Download
Flash
Specifies the set of fonts available
Notes:
• Resident is the factory default setting. It shows the factory default set of
fonts downloaded into RAM.
All
• Download appears only if downloaded fonts exist. It shows all the fonts
downloaded into RAM.
• Flash appears only if a flash option containing fonts is installed.
• A flash option must be properly formatted and cannot be Read/Write,
Write, or password protected.
• All shows all fonts available to any option.
Lets you view or change the setting from a selection list
Font Name
<x>
Lets you view or change the setting from a selection list
Symbol Set
<x>
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139
Menu item
Description
Changes the point size for scalable typographic fonts
Notes:
PCL Emulation Settings
Point Size
1.00–1008.00
• 12 is the factory default setting.
• PointSizerefers totheheight ofthe characters inthefont. Onepointequals
approximately 1/72 of an inch.
• Point sizes can be increased or decreased in 0.25-point increments.
Specifies the font pitch for scalable monospaced fonts
Notes:
PCL Emulation Settings
Pitch
0.08–100
• 10 is the factory default setting.
• Pitch refers to the number of fixed-space characters per inch (cpi).
• Pitch can be increased or decreased in 0.01-cpi increments.
• For nonscalable monospaced fonts, the pitch appears on the display but
cannot be changed.
Specifies the orientation of text and graphics on the page
PCL Emulation Settings
Orientation
Notes:
Portrait
Landscape
• Portrait is the factory default setting.
• Portrait prints text and graphics parallel to the short edge of the page.
• Landscape prints text and graphics parallel to the long edge of the page.
Specifies the number of lines that print on each page
Notes:
PCL Emulation Settings
Lines per Page
1–255
60
• 60 is the US factory default setting. 64 is the international default setting.
• The printer sets the amount of space between each line based on the Lines
per Page, PaperSize, andOrientation settings. Selectthe desired PaperSize
and Orientation before setting Lines per Page.
64
PCL Emulation Settings
A4 Width
Sets the printer to print on A4-size paper
Notes:
198 mm
203 mm
• 198 mm is the factory default setting.
• The 203-mm setting sets the width of the page to allow the printing of
eighty 10-pitch characters.
Specifies whethertheprinterautomaticallyperforms acarriagereturn (CR)after
a line feed (LF) control command
PCL Emulation Settings
Auto CR after LF
On
Off
Note: Off is the factory default setting.
PCL Emulation Settings
Specifies whether the printer automatically performs a line feed (LF) after a
carriage return (CR) control command
Auto LF after CR
On
Off
Note: Off is the factory default setting.
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140
Menu item
Description
Configures the printer to work with printer software or programs that use
different source assignments for trays, drawers, and feeders
Tray Renumber
Assign MP Feeder
Off
None
0–199
Notes:
• Off is the factory default setting.
• None is not an available selection. It is displayed only when it is selected
Assign Tray <x>
by the PCL 5 interpreter.
Off
None
0–199
• None ignores the Select Paper Feed command.
• 0–199 allows a custom setting to be assigned.
Assign Manual Paper
Off
None
0–199
Assign Man Env
Off
None
0–199
Displays the factory default setting assigned to each tray, drawer, or feeder
Returns all tray, drawer, and feeder assignments to the factory default settings
Tray Renumber
View Factory Def
None
Tray Renumber
Restore Defaults
Yes
No
Image menu
Menu item
Description
Auto Fit
On
Selects the optimal paper size, scaling, and orientation
Notes:
Off
• On is the factory default setting.
• The On setting overrides scaling and orientation settings for some images.
Inverts bi-tonal monochrome images
Invert
On
Notes:
Off
• Off is the factory default setting.
• The font size can be increased in 1-point increments.
• This setting does not apply to GIF or JPEG images.
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141
Menu item
Description
Scales the image to fit the selected paper size
Scaling
Anchor Top Left
Note: Best Fit is the factory default setting.
Best Fit
Anchor Center
Fit Height/Width
Fit Height
Fit Width
Sets the image orientation
Orientation
Portrait
Note: Portrait is the factory default setting.
Landscape
Rev Portrait
Rev Landscape
Set Date and Time
Menu item
Description
View Date/Time
Displays the time in YYYY-MM-DD HH:MM format
Note: This is a view only screen.
Set Date/Time
Instructs the printer to run the setup wizard
Notes:
Yes
No
• Yes is the factory default setting.
• After completing the setup wizard by selecting Done at the Country select
screen, the default becomes No.
Specifies the time zone for the fax
Time Zone (North, Central,
and South America)
Note: * indicates that this value does not have pre-programmed Daylight Savings
Time Start and End times.
Hawaii *
Alaska
Tijuana (PST)
USA/Canada PST
USA/Canada MST
USA/Canada CST
USA/Canada EST
Canada AST
Caracas (VET)
Newfoundland (NST)
Brasilia (BRT)
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142
Menu item
Description
Specifies the time zone for the fax
Time Zone (Europe and
Africa)
Note: * indicates that this value does not have pre-programmed Daylight Savings
Time Start and End times.
Azores (AZOT)
Praia (CVT) *
GMT (*)
Dublin, Ireland
London (BST)
Western Europe
Central Europe
Eastern Europe
Cairo (EET)
Pretoria (SAST) *
Moscow (MSK)
Specifies the time zone for the fax
Time Zone (Asia)
Jerusalem (IST)
Abu Dhabi GIST)*
Kabul (AFT) *
Note: * indicates that this value does not have pre-programmed Daylight Savings
Time Start and End times.
Islamabad (PKT) *
New Delhi (IST) *
Kathmandu (NPT) *
Astana (ALMT) *
Yangon (MMT) *
Bangkok (ICT) *
Beijing (CST) *
Seoul (KST) *
Tokyo (JST) *
Specifies the time zone for the fax
Time Zone (Australia and the
Pacific region)
Note: * indicates that this value does not have pre-programmed Daylight Savings
Time Start and End times.
Australia WST
Australia CST Darwin (CST) *
Australia EST
Queensland (EST) *
Tasmania (EST)
Wellington (NZST)
Not Listed
Accommodates Daylight Savings Time changes
Observe DST
On
Off
Note: On is the factory default setting.
Lets the printer clock synchronize with the Network Time Protocol (NTP) server
Enable NTP
On
Off
Note: On is the factory default setting.
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143
Maintaining the printer
Cleaning the exterior of the printer
1 Make sure that the printer is turned off and unplugged from the wall outlet.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer,
unplug the power cord from the wall outlet and disconnect all cables to the printer before proceeding.
2 Remove all paper from the printer.
3 Dampen a clean, lint-free cloth with water.
Warning—Potential Damage: Do not use household cleaners or detergents, as they may damage the finish of
the printer.
4 Wipe only the outside of the printer.
Warning—Potential Damage: Using a damp cloth to clean the interior may cause damage to your printer.
5 Make sure all areas of the printer are dry before beginning a new print job.
Cleaning the scanner glass
If you encounter print quality problems, such as streaks on copied or scanned images, clean the areas shown.
1 Slightly dampen a soft, lint-free cloth or paper towel with water.
2 Open the scanner cover.
2
1
3
4
White underside of the ADF cover
White underside of the scanner cover
Scanner glass
1
2
3
Maintaining the printer
144
4
ADF glass
3 Wipe the areas shown and let them dry.
4 Close the scanner cover.
Cleaning the ADF separator rollers
After you have copied over 50,000 copies using the ADF, clean the ADF separator rollers.
1 Open the ADF cover.
2 Unlock the separator roll.
3 Remove the separator roll.
4 Use a clean, lint-free cloth dampened with water to wipe the separator rollers.
Maintaining the printer
145
5 Reinstall the separator roll.
6 Lock the separator roll.
7 Close the ADF cover.
Storing supplies
Choose a cool, clean storage area for the printer supplies. Store supplies right side up in their original packing until
you are ready to use them.
Do not expose supplies to:
• Direct sunlight
• Temperatures above 35°C (95°F)
• High humidity above 80%
• Salty air
• Corrosive gases
• Heavy dust
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146
Checking the status of supplies from a network
computer
Note: The computer must be connected to the same network as the printer.
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, print a network setup page and locate the IP address in
the TCP/IP section.
2 Click Device Status. The Device Status page appears, displaying a summary of supply levels.
Moving the printer to another location
Warning—Potential Damage: Damage to the printer caused by improper moving is not covered by the printer
warranty.
CAUTION—POTENTIAL INJURY: Follow these guidelines to avoid personal injury or printer damage:
• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
• Disconnect all cords and cables from the printer before moving it.
• Use the handholds located on both sides of the printer to lift it.
• Make sure your fingers are not under the printer when you set it down.
• Before setting up the printer, make sure there is adequate clearance around it. For more information, see
The printer and options can be safely moved to another location by following these precautions:
• Any cart used to move the printer must be able to support its weight and have a large enough surface to support
the full footprint of the printer.
• Keep the printer in an upright position.
• Avoid severe jarring movements.
Shipping the printer
When shipping the printer, use the original packaging or call the place of purchase for a relocation kit.
Maintaining the printer
147
Ordering supplies
To order supplies in the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark authorized supplies
dealers in your area. In other countries or regions, visit the Lexmark Web Site at www.lexmark.com or contact the
place where you purchased the printer.
Warning—Potential Damage: Damage caused by the use of a supply or replacement item not produced by the
manufacturer of this printer is not covered under warranty. Degraded print quality may result from using supplies
or replacement items not produced by the manufacturer of this printer.
Note: All life estimates for printer supplies assume printing on letter- or A4-size plain paper.
Ordering toner cartridges
When 88 Cartridge Lowappears or when the print becomes faded:
1 Remove the toner cartridge.
2 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute toner.
3 Reinsert the cartridge and continue printing.
Note: Repeat this procedure multiple times until the print remains faded, and then replace the cartridge.
Recommended toner cartridges and part numbers
Part Name
Regular Cartridge
X264A21G
Lexmark Return Program Cartridge
X264A11G
Toner Cartridge
High Yield Toner Cartridge
X264H21G
X264H11G
Ordering a photoconductor kit
The printer issues a message to let you know the photoconductor kit is near its end of life. At this time, order a
photoconductor kit. You can also see the status of the photoconductor kit by printing a network setup page.
Part name
Part number
Photoconductor kit
E260X22G
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148
Ordering ADF replacement parts
Order ADF replacement parts if you experience problems with paper double-feeding or failing to feed through the
Automatic Document Feeder.
Part name
Part number
40X5470
ADF input tray
ADF separator pad
ADF separator roll
40X5472
40X5471
Replacing supplies
Replacing the toner cartridge
When 88 Cartridge is lowappears, or when you experience faded print, remove the toner cartridge. Firmly
shake it side-to-side and front-to-back several times to redistribute the toner, and then reinsert it and continue
printing. When shaking the cartridge no longer improves the print quality, replace the toner cartridge.
Note: You can check to see approximately how much toner is left in your cartridge by printing a menu settings page.
To replace the toner cartridge:
1 Open the front door by pressing the button on the left side of the printer and lowering the door.
1
2
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149
2 Press the button on the base of the photoconductor kit, and then pull the toner cartridge out using the handle.
1
2
3 Unpack the new toner cartridge.
4 Shake the cartridge in all directions to distribute the toner.
Maintaining the printer
150
5 Install the new toner cartridge by aligning the rollers on the toner cartridge with the arrows on the tracks of the
photoconductor kit. Push the toner cartridge in as far as it will go. The cartridge clicks into place when correctly
installed.
6 Close the front door.
Replacing the photoconductor kit
The printer automatically notifies you before the photoconductor kit reaches a page maximum by showing 84 PC
Kit life warningor 84 Replace PC Kiton the display. You can also see the status of the photoconductor
kit by printing a menu settings page.
When 84 PC Kit life warningor 84 Replace PC Kitfirst appears, you should immediately order a new
photoconductor kit. While the printer may continue to function properly after the photoconductor kit has reached
its official end-of-life, print quality significantly decreases.
Note: The photoconductor kit is one item only.
Maintaining the printer
151
To replace the photoconductor kit:
1 Open the front door by pressing the button on the left side of the printer and lowering the front door.
2 Pull the photoconductor kit and toner cartridge out of the printer as a unit by pulling on the toner cartridge
handle.
1
2
3
3 Place the unit on a flat, clean surface.
4 Press the button on the base of the photoconductor kit. Pull the toner cartridge up and out using the handle.
2
1
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152
5 Unpack the new photoconductor kit. Be careful not to touch the photoconductor drum.
Warning—Potential Damage: When replacing a photoconductor kit, do not leave it exposed to direct light for
an extended period of time. Extended light exposure can cause print quality problems.
6 Insert the toner cartridge into the photoconductor kit by aligning the rollers onthe toner cartridge withthe tracks.
Push the toner cartridge until it clicks into place.
7 Install the unit into the printer by aligning the arrows on the guides of the unit with the arrows in the printer.
Push the unit as far as it will go.
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153
8 After you replace the photoconductor kit, reset the photoconductor counter. To reset the counter, see the
instruction sheet that came with the new photoconductor kit.
Warning—Potential Damage: Resetting the photoconductor counter without replacing the photoconductor
may damage your printer and void your warranty.
9 Close the front door.
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154
Administrative support
Finding advanced networking and administrator
information
This chapter covers basic administrative support tasks. For more advanced system support tasks, see the Networking
Guide on the Software and Documentation CD and the Embedded Web Server Administrator's Guide on the Lexmark
Web site at www.lexmark.com.
Restoring the factory default settings
1 From the printer control panel, press
.
2 Press the arrow buttons until Settingsappears, and then press
.
3 Press the arrow buttons until General Settingsappears, and then press
.
.
4 Press the arrow buttons until Factory Defaultsappears, and then press
5 Press the arrow buttons until Restore Nowappears, and then press
.
Wait for Submitting Changesto appear momentarily, followed by Restoring Factory Defaults,
before the printer returns to Ready.
Warning—Potential Damage: Restore Now returns all printer settings to the factory default settings except
Network/Port menu settings. All downloads stored in RAM are deleted. Downloads stored in flash memory are
not affected.
Using the Embedded Web Server
If the printer is installed on a network, the Embedded Web Server is available for a range of functions including:
• Viewing a virtual display of the printer control panel
• Checking the status of the printer supplies
• Configuring printer settings
• Configuring network settings
• Viewing reports
To access the Embedded Web Server, type the printer IP address into the address field of your Web browser.
Notes:
• If you do not know the IP address of the printer, then print a network setup page and locate the IP address in
the TCP/IP section.
• For more information, see the Networking Guide on the Software and Documentation CD and the Embedded Web
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155
Viewing reports
You can view some reports from the Embedded Web Server. These reports are useful for assessing the status of the
printer, the network, logs, and supplies. To view reports from a network printer:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address
in the TCP/IP section.
2 Click Reports.
Checking the device status
From the Device Status page of the Embedded Web Server, it is possible to see tray settings, the level of toner in the
toner cartridge, the percentage of life remaining in the photoconductor kit, and capacity measurements of certain
printer parts. To access the device status:
1 Type the printer IP address in the address field of your Web browser.
Note: If you do not know the IP address of the printer, print a network setup page and locate the IP address in
the TCP/IP section.
2 Click the Device Status tab.
Restricting access to printer menus
You can safeguard entry to menus by creating passwords and choosing specific menus to protect. Each time a
protected menu is selected, the user will be prompted to enter the correct password.
To protect printer menus using the Embedded Web Server:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address
in the TCP/IP section.
2 Click Settings.
3 Under Other Settings, click Security.
4 Click Web Page Password Protect. It is possible to protect entry to the Paper, Reports, Settings, and
Network/Ports menus.
5 From this screen, you may set a User Password and an Advanced Password. Determine which passwordwill access
each menu. You may also choose not to protect a menu.
Note: The Security menu is always password-protected when either an Advanced Password or a User Password
has been set. If both passwords have been set, then only the Advanced Password is valid for access to the Security
menu mode.
6 Click Submit to save your settings.
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156
Setting up e-mail alerts
You can have the printer send you an e-mail when the supplies are getting low or when the paper needs to be
changed, added, or unjammed.
To set up e-mail alerts:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address
in the TCP/IP section.
2 Click Settings.
3 Under Other Settings, click E-mail Alert Setup.
4 Select the items for notification and type in the e-mail addresses that you want to receive e-mail alerts.
5 Click Submit.
Note: See your system support person to set up the e-mail server.
Configuring supply notifications
You can determine how you would like to be notified when supplies run low or reach their end-of-life.
To configure supply notifications using the Embedded Web Server:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address
in the TCP/IP section.
2 Click Settings.
3 Click Print Settings.
4 Click Supply Notifications.
5 From the drop-down box for each supply, select among the options for notification. Explanations for each option
are provided.
6 Click Submit to save your selections.
Copying printer settings to other printers
Using the Embedded Web Server, you can copy printer settings to up to 15 other network printers. To copy printer
settings:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address
in the TCP/IP section.
2 Click Copy Printer Settings.
3 To change the language, select a language from the drop-down list, and then click Click here to submit
language.
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157
4 Click Printer Settings.
5 Enter the IP addresses of the source and target printers.
Note: To add additional target printers, click the Add Target IP button.
6 Click Copy Printer Settings.
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158
Clearing jams
Clearing jams
To clear a jam message and resume printing, clear the entire paper path, and then press . If Jam Recovery is set to
On, then the printer prints a new copy of the page that jammed. If Jam Recovery is set to Auto, then the printer
reprints the jammed page if enough printer memory is available.
Understanding jam messages and locations
Note: To resolve any message, all paper or specialty media must be cleared from the entire paper path.
Open doors and covers, and remove trays to access jam locations. The following illustration and table indicate these
locations. See “Jam message numbers and how to access each jam” on page 160 for a list of jam numbers and
instructions for how to access each jam.
1
2
3
4
Push the button to open the front door. Inside are the toner cartridge and photoconductor kit.
Standard exit bin
Front door
Multipurpose or manual feeder door
Note: Some printer models have a multipurpose feeder and some have a manual feeder
Tray 1
5
6
7
8
Optional 250- or 550-sheet tray (Tray 2)
Rear door
ADF
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159
Jam message numbers and how to access each jam
Jam number
To access the jam
200-201
Try one or more of the following:
• Remove Tray 1.
• Open the front door, and then remove the photoconductor kit.
202
231
233
Open the front door, and then open the rear door.
Open the front door, and then open the rear door.
Remove Tray 1, and then depress the lever.
Note: For alternative access to the jam, open the front door, and then open the rear door.
234
Try one or more of the following:
• Open the front door, and then open the rear door.
• Remove Tray 1, and then depress the lever.
235
Remove the jam from the standard exit bin.
Remove Tray 2.
242
251
Open the multipurpose feeder door.
290-294
Try one or more of the following:
• Open the ADF cover, and then remove the separator roll.
• Open the scanner cover.
• Remove the ADF paper tray.
200-201 paper jams
CAUTION—HOT SURFACE: The fuser and the inside of the printer near the fuser may be hot. To reduce the risk
of injury from a hot component, allow the surface to cool before removing paper from this area.
1 Pull the tray completely out.
Clearing jams
160
2 Remove the jam if you see it here.
3 If you do not see the jam, open the front door, and then remove the photoconductor kit and toner cartridge.
1
2
3
4 Lift the flap at the front of the printer, and then remove any jammed sheets.
5 Insert the photoconductor kit and toner cartridge.
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161
6 Close the front door.
7 Press
.
202 paper jam
CAUTION—HOT SURFACE: The fuser and the inside of the printer near the fuser may be hot. To reduce the risk
of injury from a hot component, allow the surface to cool before removing paper from this area.
1 Open the front door, and then remove the photoconductor kit and toner cartridge.
1
2
3
2 Lift the flap in front of the printer, and then remove any jammed sheets.
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162
3 If you do not see any jammed sheets, open the rear door.
4 Remove the jam.
5 Close the rear door.
6 Insert the photoconductor kit and toner cartridge.
7 Close the front door.
8 Press
.
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163
231 paper jam
CAUTION—HOT SURFACE: The fuser and the inside of the printer near the fuser may be hot. To reduce the risk
of injury from a hot component, allow the surface to cool before removing paper from this area.
1 Open the front door.
1
2
2 Open the rear door.
3 Remove the jam.
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164
2 Locate the lever shown, and then pull it down to release and remove the jammed sheets.
3 Insert the tray.
4 Press
.
234 paper jam
A single jam or multiple jams are in the duplex area of the printer. To locate and remove the jammed sheets, complete
all the steps in:
235 paper jam
1 Gently pull the jammed sheet out of the standard exit bin.
2 Press
.
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166
251 paper jam
A sheet of paper failed to feed from the multipurpose feeder. If it is visible, gently pull the jammed sheet out.
If the sheet is not visible, complete the following steps:
1 Open the front door, and then remove the photoconductor kit and toner cartridge.
1
2
3
2 Lift the flap at the front of the printer, and then remove any jams.
3 Reinsert the photoconductor kit and toner cartridge.
4 Close the front door.
5 Press
.
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168
4 Remove the separator roll.
5 Remove the jammed paper.
6 Reinstall the separator roll.
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170
7 Lock the separator roll.
8 Close the ADF cover.
9 Press
.
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171
Clearing ADF jams by lifting the scanner cover
1 Open the scanner cover, and then remove any jammed pages.
2 Press
.
Clearing ADF duplex jams
If you are making a two-sided copy in the ADF, and your original document jams, it may be necessary to perform the
following steps to clear the jam:
1 Remove the ADF tray.
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172
2 Remove the jammed paper by pulling the lower edge of the sheet exiting the ADF.
3 Reinstall the ADF tray.
4 Press
.
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173
Troubleshooting
Solving basic printer problems
If there are basic printer problems, or the printer is unresponsive, make sure:
• The power cord is plugged into the printer and a properly grounded electrical outlet.
• The electrical outlet is not turned off by any switch or breaker.
• The printer is not plugged into any surge protectors, uninterrupted power supplies, or extension cords.
• Other electronic equipment plugged into the outlet is working.
• The printer is turned on. Check the printer power switch.
• The printer cable is securely attached to the printer and the host computer, print server, option, or other network
device.
• All options are properly installed.
• The printer driver settings are correct.
Once you have checked each of these possibilities, turn the printer off, wait for about 10 seconds, and then turn the
printer back on. This often fixes the problem.
Printer control panel display is blank or displays only
diamonds
The printer self test failed. Turn the printer off, wait about 10 seconds, and then turn the printer back on.
If Performing Self Testand Readydo not appear, turn the printer off and contact Customer Support.
Understanding printer messages
Answering
The printer is answering a fax call. Wait for the message to clear.
Call complete
A fax call is completed. Wait for the message to clear.
Clock battery
The real-time clock in the printer has a malfunctioning battery. This message appears until the real-time clock battery
is replaced.
Close front door
Close the front door of the printer.
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174
Defragmenting Flash DO NOT POWER OFF
Wait for the message to clear.
Warning—Potential Damage: Do not turn the printer off while this message appears on the display.
DO NOT TOUCH Reading flash data DO NOT POWER OFF
As a part of this message, a bar graphic appears on one line of the display, indicating the percentage of processing
time completed.
Wait for the message to clear. The message displays until all code is received and the processing is complete.
Warning—Potential Damage: If your printer is connected to a computer by a USB cable, do not touch the printer
control panel while this message appears on the display. Do not turn the printer off while this message appears.
Fax failed
The fax failed to be sent. Wait for the message to clear.
Fax Station Name not set up
The Fax Station Name has not been entered. Sending and receiving faxes is disabled until fax is configured properly.
Try one or more of the following:
• Press the arrow buttons until Continueappears, and then press
to clear the message.
• Enter the Fax Station Name, which can be done in the Settings menu under General Fax Settings or Analog Fax
Setup. If the message appears again, then contact your system support person.
Fax Station Number not set up
The Fax Station Number has not been entered. Sending andreceiving faxes is disableduntil fax is configuredproperly.
Try one or more of the following:
• Press the arrow buttons until Continueappears, and then press
to clear the message.
• Complete the Analog Fax Setup. If the message appears again, contact your system support person.
Formatting Flash DO NOT POWER OFF
Wait for the message to clear.
Warning—Potential Damage: Do not power off while the printer is formatting the flash memory.
Hex Trace
The printer is in Hex Trace mode.
Invalid Engine Code
You need to download valid engine code for the printer.
Note: Engine code may be downloaded while this message appears on the display.
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175
Invalid Network Code
You need to download valid network printing code for the internal print server. The internal print server is a hardware
option installed inside the printer.
Note: Network code may be downloaded while this message appears on the display.
Line busy
A fax number is dialed, but the fax line is busy. Wait for the message to clear.
Load manual feeder with <x>
Try one or more of the following:
• Load the specified paper in the multipurpose feeder.
• Cancel the current job.
Load <src> with <x>
Try one or more of the following:
• Load the tray or other source with the correct paper type and size.
• Cancel the current job.
Memory full, cannot send faxes
The printer fax memory is full. Press
to clear the message and cancel the fax.
• Reduce the fax resolution and try to send the fax again.
• Reduce the number of pages in the fax and try to send the fax again.
Network/Network <x>
The printer is connected to the network.
Networkindicates that the printer is using the standard network port built into the printer system board. Network
<x>indicates that an internal print server is installed inside the printer or that the printer is connected to an external
print server.
No analog phone line
The analog phone line was not detected; the fax is disabled. Connect the printer to an analog phone line.
No answer
A fax number is dialed, but no connection is made. Wait for the message to clear.
No dial tone
The printer does not have a dial tone. Wait for the message to clear.
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176
Power Saver
The printer is saving power while it waits for the next print job. Send a job to print to take the printer out of Power
Saver mode.
Programming Engine Code DO NOT POWER OFF
Wait for the message to clear.
Warning—Potential Damage: Do not turn the printer power off while Programming Engine Codeappears
on the display.
Programming flash DO NOT POWER OFF
Wait for the message to clear.
Warning—Potential Damage: Do not turn the printer power off while Programming flashappears on the
display.
Programming System Code DO NOT POWER OFF
Wait for the message to clear.
Warning—Potential Damage: Do not turn the printer power off while Programming System Codeappears
on the display.
Queued for sending
The scanning process of a fax job completed, but the job is not sent yet because another fax job is being sent or
received. Wait for the message to clear.
Remove packaging material, check <x>
Remove any remaining packaging material from the specified location.
Remove paper from standard output bin
Remove the stack of paper from the standard exit bin.
Scanner ADF Cover Open
The ADF cover is open. The message clears when the cover is closed.
Scanner Jam Access Cover Open
Close the bottom ADF door to clear the message.
Toner is low
Try one or more of the following:
• Replace the toner cartridge.
• Press
to clear the message and continue printing.
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177
Unsupported USB device, please remove
Remove the unrecognized USB device.
Unsupported USB hub, please remove
Remove the unrecognized USB hub.
Some USB flash drives have a built-in USB hub, and these flash drives are not supported.
USB/USB <x>
The printer is using a USB cable connection. The USB port is the active communication link.
Waiting
Theprinter has received data to print, but is waiting for an End-of-Job command, a Form Feed command, or additional
data.
• Press
to print the contents of the buffer.
• Cancel the current print job.
Waiting for redial
The printer is waiting to redial the fax number. Wait for the message to clear.
31.yy Replace defective or missing cartridge
The toner cartridge is either missing or not functioning properly.
Try one or more of the following:
• Remove the toner cartridge, and then reinstall it.
• Remove the toner cartridge, and then install a new one.
34 Short paper
The printer paper size setting did not match the length of the paper that entered the printer.
Try one or more of the following:
• Press
to clear the message and continue printing.
to cancel printing.
• Press , and then press
• Make sure the paper size setting matches the size of the paper in the tray.
35 Insufficient memory to support Resource Save feature
The printer lacks sufficient memory to save settings. Install additional memory, or press
and continue printing.
to disable Resource Save
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178
37 Insufficient memory for Flash Memory Defragment operation
Try one or more of the following:
• Press the arrow buttons until Continueappears, and then press
to stop the defragment operation and
continue printing.
• Delete fonts, macros, and other data in printer memory.
• Install additional printer memory.
37 Insufficient memory to collate job
Try one or more of the following:
• Press the arrow buttons until Continueappears, and then press to print the portion of the job already stored
and begin collating the rest of the print job.
• Cancel the current print job.
38 Memory full
Try one or more of the following:
• Press the arrow buttons until Continueappears, and then press
to clear the message.
• Cancel the current print job.
39 Complex page, some data may not have printed
Try one or more of the following:
• Press the arrow buttons until Continueappears, and then press to clear the message and continue printing.
• Cancel the current print job.
51 Defective flash detected
Try one or more of the following:
• Replace the defective flash memory card.
• Press the arrow buttons until Continueappears, and then press to clear the message and continue printing.
52 Not enough free space in flash memory for resources
Try one or more of the following:
• Press the arrow buttons until Continueappears, and then press
to stop the defragment operation and
continue printing.
Downloaded fonts and macros not previously stored in flash memory are deleted.
• Delete fonts, macros, and other data stored in flash memory.
• Upgrade to a larger capacity flash memory card.
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179
53 Unformatted flash detected
Try one or more of the following:
• Press the arrow buttons until Continueappears, and then press
to continue printing.
• Format the flash memory. If the error message remains, the flash memory may be defective and require replacing.
54 Network <x> software error
The printer detects that a network port is installed, but cannot communicate with it. The printer disables all
communication to the associated network interface.
Try one or more of the following:
• Press
to clear the message and continue printing.
• Turn the power off and then back on to reset the printer.
• Upgrade (flash) the network firmware in the printer or print server.
54 Standard network software error
Try one or more of the following:
• Press the arrow buttons until Continueappears, and then press
• Turn the printer off and then back on to reset the printer.
• Upgrade (flash) the network firmware in the printer or print server.
to continue printing.
56 Standard USB port disabled
Try one or more of the following:
• The printer discards any data received through the USB port. Press to clear the message and continue printing.
• Make sure the USB Buffer menu item is not set to Disabled.
58 Too many flash options installed
Try one or more of the following:
• Turn the printer off, and then remove extra flash options:
1 Turn the printer off.
2 Unplug the power cord from the wall outlet.
3 Remove the excess flash memory.
4 Connect the power cord to a properly grounded outlet.
5 Turn the printer back on.
• Press
to clear the message and continue printing.
58 Too many trays attached
1 Turn the printer off.
2 Unplug the power cord from the wall outlet.
3 Remove the additional trays.
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180
4 Connect the power cord to a properly grounded outlet.
5 Turn the printer back on.
84 PC Kit life warning
The photoconductor kit is near exhaustion.
Try one or more of the following:
• Replace the photoconductor kit.
• Press
to clear the message and continue printing.
84 Replace PC Kit
The photoconductor kit is exhausted. Install a new photoconductor kit.
88.yy Cartridge is low
Replace the toner cartridge, and then press
to clear the message and continue printing.
200.yy Paper jam
The message indicates either where the paper is jammed or the number of pages jammed.
1 To access the jam, try one or more of the following:
• Remove Tray 1.
• Open the front door, and then remove the photoconductor kit and toner cartridge.
2 Remove the jam.
3 Replace the photoconductor kit and toner cartridge if you removed it.
4 Close any open doors or trays.
5 Press
to continue printing.
201.yy Paper jam
The message indicates either where the paper is jammed or the number of pages jammed.
1 Open the front door, and then remove the photoconductor kit and toner cartridge unit.
2 Remove the jam.
3 Replace the photoconductor kit and toner cartridge unit.
4 Close the front door.
5 Press
to continue printing.
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181
202.yy Paper jam
The message indicates either where the paper is jammed or the number of pages jammed.
1 Open the front door.
2 Open the rear door.
3 Remove the jam.
4 Close both doors.
5 Press
to continue printing.
231.yy Paper jam
The message indicates either where the paper is jammed or the number of pages jammed.
1 Open the front door.
2 Open the rear door.
3 Remove the jam.
4 Close both doors.
5 Press
to continue printing.
233.yy Paper jam
The message indicates either where the paper is jammed or the number of pages jammed.
1 To access the jam, try one or more of the following:
• Remove Tray 1, and then depress the lever.
• Open the front door, and then open the rear door.
2 Remove the jam.
3 Close any open doors or trays.
4 Press
to continue printing.
234.yy Paper jam
The message indicates either where the paper is jammed or the number of pages jammed.
1 To access the jam, try one or more of the following:
• Open the front door, and then open the rear door.
• Remove Tray 1, and then depress the lever.
2 Remove the jam.
3 Close any open doors or trays.
4 Press
to continue printing.
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182
235.yy Paper jam
The message indicates either where the paper is jammed or the number of pages jammed.
1 Remove the jam from the standard exit bin.
2 Check the paper size to ensure that it is supported by the printer.
3 Press
to continue printing.
24x.yy Paper jam
The message indicates either where the paper is jammed or the number of pages jammed.
1 To access the jam, try one or more of the following:
• Remove Tray 1.
• Open the front door, and then remove the photoconductor kit and toner cartridge.
• Remove Tray 2.
2 Remove the jam.
3 Replace the photoconductor kit and toner cartridge if you removed them.
4 Close any open doors or trays.
5 Press
to continue printing.
251.yy Paper jam
The message indicates either where the paper is jammed or the number of pages jammed.
1 Remove the jam from the multipurpose feeder.
2 Press
to continue printing.
290–292 ADF Scanning Jams
The scanner failed to feed one or more pages through the ADF.
1 Remove all pages from the ADF.
Note: The message clears when the pages are removed from the ADF.
2 Flex and fan the pages.
3 Place the pages in the ADF.
4 Adjust the ADF guides.
5 From the printer control panel, press
.
293 Paper Missing
The scanner was instructed to scan using the ADF, but there is no paper in the ADF.
Note: The message clears when the pages are placed in the ADF.
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183
1 Flex and fan the pages.
2 Place the pages in the ADF.
3 Adjust the ADF guides.
4 From the printer control panel, press
.
293.02 Flatbed Cover Open
Close the scanner cover.
294 ADF Jam
This jam location may also be identified as 294.04 Duplex Sensor Off Jam, 294.05 Scan Sensor Off
Jam, or 294.06 ADF Backfeed Jam. To clear this jam:
1 Remove all pages from the ADF.
Note: The message clears when the pages are removed from the ADF.
2 Flex and fan the pages.
3 Place the pages in the ADF.
4 Adjust the ADF guides.
5 From the printer control panel, press
.
840.01 Scanner Disabled
This message indicates that the scanner has been disabled by the system support person.
840.02 Scanner Auto Disabled
This message indicates the printer identified a problem with the scanner and automatically disabled it.
1 Remove all pages from the ADF.
2 Turn the printer off.
3 Wait 15 seconds, and then turn the printer on.
4 Place the document in the ADF.
5 Press
.
Note: If turning the printer off and then on again does not clear the message, then contact your system support
person.
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184
Solving printing problems
Jobs do not print
These are possible solutions. Try one or more of the following:
MAKE SURE THE PRINTER IS READY TO PRINT
Make sure Readyor Power Saverappears on the display before sending a job to print.
CHECK TO SEE IF THE STANDARD EXIT BIN IS FULL
Remove the stack of paper from the standard exit bin.
CHECK TO SEE IF THE PAPER TRAY IS EMPTY
Load paper in the tray.
MAKE SURE THE CORRECT PRINTER SOFTWARE IS INSTALLED
• Verify that you are using the correct printer software.
• If you are using a USB port, make sure you are running a supported operating system and using compatible
printer software.
MAKE SURE THE INTERNAL PRINT SERVER IS INSTALLED PROPERLY AND WORKING
• Make sure the internal print server is properly installed and that the printer is connected to the network.
• Print a network setup page and check that the status shows Connected. If the status is Not Connected, check
the network cables, and then try printing the network setup page again. Contact your system support person
to make sure the network is functioning correctly.
MAKE SURE YOU ARE USING A RECOMMENDED PRINTER CABLE
MAKE SURE PRINTER CABLES ARE SECURELY CONNECTED
Check the cable connections to the printer and print server to make sure they are secure.
For more information, see the setup documentation that came with the printer.
Multiple-language PDFs do not print
The documents contain unavailable fonts.
1 Open the document you want to print in Adobe Acrobat.
2 Click the printer icon.
The Print dialog appears.
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185
3 Click Advanced.
4 Select Print as image.
5 Click OK twice.
Job takes longer than expected to print
These are possible solutions. Try one or more of the following:
REDUCE THE COMPLEXITY OF THE PRINT JOB
Reduce the number and size of fonts, the number and complexity of images, and the number of pages in the job.
CHANGE THE PAGE PROTECT SETTING TO OFF
1 From the printer control panel, press
.
2 Press the arrow buttons until Settingsappears, and then press
.
3 Press the arrow buttons until General Settingsappears, and then press
.
4 Press the arrow buttons until Print Recoveryappears, and then press
.
5 Press the arrow buttons until Page Protectappears, and then press
.
6 Press the arrow buttons until Offappears, and then press
.
CHANGE ENVIRONMENTAL SETTINGS
When using Eco-Mode or Quiet Mode settings, you may notice a short delay before the first page is printed. If you
want to change the settings and need more information, then see “Using Eco-Mode” on page 37 or “Reducing
Job prints from the wrong tray or on the wrong paper
CHECK THE PAPER TYPE SETTING
Make sure the Paper Type setting matches the paper loaded in the tray.
Incorrect characters print
Make sure the printer is not in Hex Trace mode. If Ready Hexappears on the display, you must exit Hex Trace mode
before you can print your job. Turn the printer off and back on to exit Hex Trace mode.
Tray linking does not work
LOAD THE SAME SIZE AND TYPE OF PAPER IN EACH TRAY
1 Load the same size and type of paper in each tray.
2 Move the paper guides to the correct positions for the paper size loaded in each tray.
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186
MAKE SURE THE PAPER SIZE AND PAPER TYPE SETTINGS ARE THE SAME FOR EACH TRAY
1 Print a menu settings page and compare the settings for each tray.
2 If necessary, adjust the settings from the Paper Size/Type menu.
Note: None of the paper sources, trays, or feeders automatically sense the paper size. You must set the size from
the Paper Size/Type menu on the printer control panel or from the Embedded Web Server.
Large jobs do not collate
These are possible solutions. Try one or more of the following:
MAKE SURE COLLATE IS SET TO ON
From Print Properties or the printer control panel Finishing menu, set Collate to On.
Note: Setting Collate to Off in the software overrides the setting in the Finishing menu.
REDUCE THE COMPLEXITY OF THE PRINT JOB
Reduce the complexity of the print job by reducing the number and size of fonts, the number and complexity of
images, and the number of pages in the job.
Unexpected page breaks occur
Increase the Print Timeout value:
1 From the printer control panel, press
2 Press the arrow buttons until Settingsappears, and then press
3 Press the arrow buttons until General Settingsappears, and then press
4 Press the arrow buttons until Timeoutsappears, and then press
.
.
.
.
5 Press the arrow buttons until Print Timeoutappears, and then press
.
6 Press the arrow buttons until the value you want appears, and then press
.
Solving copy problems
Copier does not respond
These are possible solutions. Try one or more of the following:
CHECK THE DISPLAY FOR ERROR MESSAGES
Clear any error messages.
CHECK THE POWER
Make sure the printer is plugged in, the power is on, and Readyappears.
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187
Scanner unit does not close
Make sure there are no obstructions:
1 Open the scanner cover.
2 Remove any obstruction keeping the scanner unit open.
3 Close the scanner cover.
Poor copy quality
These are some examples of poor copy quality:
• Blank pages
• Checkerboard pattern
• Distorted graphics or pictures
• Missing characters
• Faded print
• Dark print
• Skewed lines
• Smudges
• Streaks
• Unexpected characters
• White lines in print
These are possible solutions. Try one or more of the following:
CHECK THE DISPLAY FOR ERROR MESSAGES
Clear any error messages.
THE TONER MAY BE LOW
When 88 Cartridge lowappears or when the print becomes faded, replace the toner cartridge.
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188
THE SCANNER GLASS MAY BE DIRTY
Clean the scanner glass with a clean, lint-free cloth dampened with water. If your printer has an ADF, be sure to
clean the ADF scanner glass as well. For more information, see: “Cleaning the scanner glass” on page 144.
THE COPY IS TOO LIGHT OR TOO DARK
Adjust the copy darkness setting.
CHECK THE QUALITY OF THE ORIGINAL DOCUMENT
Make sure the quality of the original document is satisfactory.
CHECK THE DOCUMENT PLACEMENT
• Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.
• If you previously loaded your original document into the ADF, try loading it on the scanner glass.
UNWANTED TONER IS IN THE BACKGROUND
• Adjust the darkness to a lighter setting.
• Change the Background Removal setting in the Copy Settings menu.
PATTERNS (MOIRÉ) APPEAR IN THE OUTPUT
• From the printer control panel, press the Content button until the light comes on next to Text/Photo.
• Rotate the original document on the scanner glass.
• From the printer control panel, press the Scale button and adjust the setting.
TEXT IS LIGHT OR DISAPPEARING
From the printer control panel, press the Content button until the light comes on next to Text or Text/Photo.
THE OUTPUT APPEARS WASHED OUT OR OVEREXPOSED
• From the printer control panel, press the Content button until the light comes on next to Text/Photo or Photo.
• From the printer control panel, press the Darkness button and change to a darker setting.
THE PRINT IS SKEWED
Notes:
• If you are loading your original document in the ADF, adjust the ADF paper guides so they touch the edges
of the pages to be scanned.
• Check the paper trays to make sure the guides touch the edges of the loaded paper.
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189
Partial document or photo copies
These are possible solutions. Try one or more of the following:
CHECK THE DOCUMENT PLACEMENT
Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.
CHECK THE PAPER SIZE SETTING
Make sure the Paper Size setting matches the paper loaded in the tray.
Unable to pause print job to make copies
Make sure “Allow priority copies” is set to On in the Copy Settings menu.
Solving scanner problems
Checking an unresponsive scanner
If your scanner is not responding, then make sure:
• The printer is turned on.
• The printer cable is securely attached to the printer and the host computer, print server, option, or other network
device.
• The power cord is plugged into the printer and a properly grounded electrical outlet.
• The electrical outlet is not turned off by any switch or breaker.
• The printer is not plugged into any surge protectors, uninterrupted power supplies, or extension cords.
• Other electrical equipment plugged into the outlet is working.
Once you have checked each of these possibilities, turn the printer off and then back on. This often fixes the problem
with the scanner.
Scan was not successful
These are possible solutions. Try one or more of the following:
CHECK THE CABLE CONNECTIONS
Make sure the network or USB cable is securely connected to the computer and the printer.
AN ERROR MAY HAVE OCCURRED IN THE PROGRAM
Turn off and then restart the computer.
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190
Scanning takes too long or freezes the computer
These are possible solutions. Try one or more of the following:
OTHER SOFTWARE PROGRAMS MAY BE INTERFERING WITH SCANNING
Close all programs not being used.
THE SCAN RESOLUTION MAY BE SET TOO HIGH
Select a lower scan resolution.
Poor scanned image quality
These are possible solutions. Try one or more of the following:
CHECK THE DISPLAY FOR ERROR MESSAGES
Clear any error messages.
THE SCANNER GLASS MAY BE DIRTY
Clean the scanner glass with a clean, lint-free cloth dampened with water. For more information, see “Cleaning
ADJUST THE SCAN RESOLUTION
Increase the resolution of the scan for a higher quality output.
CHECK THE QUALITY OF THE ORIGINAL DOCUMENT
Make sure the quality of the original document is satisfactory.
CHECK THE DOCUMENT PLACEMENT
Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.
Partial document or photo scans
These are possible solutions. Try one or more of the following:
CHECK THE DOCUMENT PLACEMENT
Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.
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191
CHECK THE PAPER SIZE SETTING
Make sure the paper size setting matches the paper loaded in the tray:
1 From the printer control panel Paper menu, check the Paper Size setting.
2 Before sending the job to print, specify the correct size setting:
• For Windows users, specify the size from Print Properties.
• For Macintosh users, specify the size from the Page Setup or Print dialog.
Cannot scan from a computer
These are possible solutions. Try one or more of the following:
CHECK THE DISPLAY FOR ERROR MESSAGES
Clear any error messages.
CHECK THE POWER
Make sure the printer is plugged in, the power is on, and Readyappears.
CHECK THE CABLE CONNECTIONS
Make sure the network or USB cable is securely connected to the computer and the printer.
Solving fax problems
Caller ID is not shown
Contact your telecommunications company to verify that your telephone line is subscribed to the caller ID service.
If your region supports multiple caller ID patterns, you may have to change the default setting. There are two settings
available: FSK (pattern 1) and DTMF (pattern 2). The availability of these settings by way of the Fax menu depends
on whether your country or region supports multiple caller ID patterns. Contact your telecommunications company
to determine which pattern or switch setting to use.
Cannot send or receive a fax
These are possible solutions. Try one or more of the following:
CHECK THE DISPLAY FOR ERROR MESSAGES
Clear any error messages.
CHECK THE POWER
Make sure the printer is plugged in, the power is on, and Readyappears.
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192
CHECK THE PRINTER CONNECTIONS
Make sure the cable connections for the following hardware are secure, if applicable:
• Telephone
• Handset
• Answering machine
CHECK THE TELEPHONE WALL JACK
1 Plug a telephone into the wall jack.
2 Listen for a dial tone.
3 If you do not hear a dial tone, then plug a different telephone into the wall jack.
4 If you still do not hear a dial tone, then plug a telephone into a different wall jack.
5 If you hear a dial tone, then connect the printer to that wall jack.
REVIEW THIS DIGITAL PHONE SERVICE CHECKLIST
The fax modem is an analog device. Certain devices can be connected to the printer so that digital telephone
services can be used.
• If you are using an ISDN telephone service, then connect the printer to an analog telephone port (an R-interface
port) on an ISDN terminal adapter. For more information and to request an R-interface port, contact your ISDN
provider.
• If you are using DSL, then connect to a DSL filter or router that will support analog use. For more information,
contact your DSL provider.
• If you are using a PBX telephone service, then make sure you are connecting to an analog connection on the
PBX. If none exists, consider installing an analog telephone line for the fax machine.
CHECK FOR A DIAL TONE
• Place a test call to the telephone number to which you want to send a fax to make sure that it is working
correctly.
• If the telephone line is being used by another device, then wait until the other device is finished before sending
a fax.
• If you are using the On Hook Dial feature, then turn up the volume to verify a dial tone.
TEMPORARILY DISCONNECT OTHER EQUIPMENT
To ensure the printer is working correctly, connect it directly to the telephone line. Disconnect any answering
machines, computers with modems, or telephone line splitters.
CHECK FOR JAMS
Clear any jams, and then make sure that Readyappears.
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193
TEMPORARILY DISABLE CALL WAITING
Call Waiting can disrupt fax transmissions. Disable this feature beforesending or receiving a fax. Call your telephone
company to obtain the keypad sequence for temporarily disabling Call Waiting.
VOICE MAIL SERVICE MAY BE INTERFERING WITH THE FAX TRANSMISSION
Voice Mail offered through your local telephone company may disrupt fax transmissions. To enable both Voice
Mail and the printer to answer calls, you may want to consider adding a second telephone line for the printer.
THE PRINTER MEMORY MAY BE FULL
1 Dial the fax number.
2 Scan the original document one page at a time.
Can send but not receive faxes
These are possible solutions. Try one or more of the following:
CHECK TO SEE IF THE PAPER TRAY IS EMPTY
Load paper in the tray.
CHECK THE RING COUNT DELAY SETTINGS
The ringcount delaysets the number of times the phone line rings before the printer answers. If you have extension
phones on the same line as the printer, or subscribe to the telephone company's Distinctive Ring service, then
keep the Ring Delay setting at 4.
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address
in the TCP/IP section.
2 Click Settings.
3 Click Fax Settings.
4 Click Analog Fax Setup.
5 In the Rings to Answer box, enter the number of times you want the phone to ring before answering.
6 Click Submit.
THE TONER MAY BE LOW
88 Cartridge lowappears when the toner is low.
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194
Can receive but not send faxes
These are possible solutions. Try one or more of the following:
MAKE SURE THE PRINTER IS IN FAX MODE
From the printer control panel, press the Fax button to put the printer in Fax mode.
MAKE SURE THE DOCUMENT IS LOADED PROPERLY
Load the original document faceup, short edge first into the ADF or facedown on the scanner glass in the upper
left corner.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
MAKE SURE THE SHORTCUT NUMBER IS SET UP PROPERLY
• Check to make sure the shortcut number has been programmed for the number that you want to dial.
• As an alternative, dial the telephone number manually.
Received fax has poor print quality
These are possible solutions. Try one or more of the following:
RE-SEND THE DOCUMENT
Ask the person who sent you the fax to:
• Check that the quality of the original document is satisfactory.
• Resend the fax. There may have been a problem with the quality of the telephone line connection.
• Increase the fax scan resolution, if possible.
THE TONER MAY BE LOW
When 88 Cartridge lowappears or when you experience faded print, replace the cartridge.
MAKE SURE THE FAX TRANSMISSION SPEED IS NOT SET TOO HIGH
Decrease the incoming fax transmission speed:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address
in the TCP/IP section.
2 Click Settings.
3 Click Fax Settings.
4 Click Analog Fax Setup.
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195
5 In the Max Speed box, click on one of the following:
2400
4800
9600
14400
33600
6 Click Submit.
Solving option problems
Option does not operate correctly or quits after it is installed
These are possible solutions. Try one or more of the following:
RESET THE PRINTER
Turn the printer off, wait for about 10 seconds, and then turn the printer on.
CHECK TO SEE IF THE OPTION IS CONNECTED TO THE PRINTER
1 Turn the printer off.
2 Unplug the printer.
3 Check the connection between the option and the printer.
MAKE SURE THE OPTION IS INSTALLED
Print a menu settings page and check to see if the option is listed in the Installed Options list. If the option is not
listed, reinstall it.
MAKE SURE THE OPTION IS SELECTED
From the program you are using, select the option. Mac OS 9 users should make sure the printer is set up in the
Chooser.
Drawers
These are possible solutions. Try one or more of the following:
MAKE SURE THE PAPER IS LOADED CORRECTLY
1 Pull the tray completely out.
2 Check for paper jams or misfeeds.
3 Make sure the guides are aligned against the edges of the paper.
4 Insert the tray.
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196
RESET THE PRINTER
Turn the printer off, wait about 10 seconds, and then turn the printer on.
Flash memory card
Make sure the flash memory card is securely connected to the printer system board.
Solving paper feed problems
Paper frequently jams
These are possible solutions. Try one or more of the following:
CHECK THE PAPER
Use recommended paper and other specialty media. For more information, see “Paper and specialty media
MAKE SURE THERE IS NOT TOO MUCH PAPER IN THE TRAY OR FEEDER
Make sure the stack of paper you load does not exceed the maximum stack height indicated in the tray or on the
multipurpose feeder.
CHECK THE GUIDES
Move the guides in the tray to the correct positions for the paper size loaded.
THE PAPER ABSORBED MOISTURE DUE TO HIGH HUMIDITY
• Load paper from a fresh package.
• Store paper in its original wrapper until you use it.
Paper jam message remains after jam is cleared
The paper path is not clear. Clear jammed paper from the entire paper path, and then press
.
Page that jammed does not reprint after you clear the jam
In the Settings menu, Jam Recovery is set to Off. Set Jam Recovery to Auto or On:
1 Press
.
2 Press the arrow buttons until Settingsappears, and then press
.
3 Press the arrow buttons until General Settingsappears, and then press
.
4 Press the arrow buttons until Print Recoveryappears, and then press
.
5 Press the arrow buttons until Jam Recoveryappears, and then press
.
6 Press the arrow buttons until Onor Autoappears, and then press
.
Troubleshooting
197
Solving print quality problems
The information in the following topics may help you solve print quality problems. If these suggestions still do not
correct the problem, then contact Customer Support. You may have a printer part that requires adjustment or
replacement.
Isolating print quality problems
To help isolate print quality problems, print the print quality test pages:
1 Turn the printer off.
2 Load paper.
3 From the printer control panel, hold down
and the right arrow button while turning the printer on.
4 Release the buttons when CONFIG MENUappears.
5 Press the arrow buttons until Prt Quality Pgsappears, and then press
.
The print quality test pages print.
6 Press the arrow buttons until Exit Config Menuappears, and then press
.
Resetting the Printerappears briefly, and then Readyappears.
Blank pages
These are possible solutions. Try one or more of the following:
PACKING MATERIAL MAY BE ON THE TONER CARTRIDGE
Remove the toner cartridge and make sure the packing material is properly removed. Reinstall the toner cartridge.
THE TONER MAY BE LOW
When 88 Cartridge lowappears, order a new toner cartridge.
If the problem continues, the printer may need to be serviced. For more information, contact Customer Support.
Troubleshooting
198
Characters have jagged or uneven edges
These are possible solutions. Try one or more of the following:
CHECK THE PRINT QUALITY SETTINGS
• Change the Print Resolution setting in the Quality menu to 600 dpi, 1200 Image Q, 1200 dpi, or 2400 Image Q.
• Enable Enhance Fine Lines in the Quality menu.
MAKE SURE DOWNLOADED FONTS ARE SUPPORTED
If you are using downloaded fonts, then verify that the fonts are supported by the printer, the host computer, and
the software program.
Clipped images
These are possible solutions. Try one or more of the following:
CHECK THE GUIDES
Move the width and length guides in the tray to the correct positions for the paper size loaded.
CHECK THE PAPER SIZE SETTING
Make sure the paper size setting matches the paper loaded in the tray:
1 From the printer control panel Paper menu, check the Paper Size setting.
2 Before sending the job to print, specify the correct size setting:
• For Windows users, specify the size from Print Properties.
• For Macintosh users, specify the size from the Page Setup or Print dialog.
Gray background
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199
• For Windows users: From Print Properties, select a different Toner Darkness setting before sending the job to
print.
• For Macintosh users: From the print options, Copies & Pages, or General pop-up menu, choose Printer Features,
and then choose the setting needed from the Toner Darkness pop-up menu.
• From the printer control panel Quality menu, select a different Toner Darkness setting before sending the job to
print.
Ghost images
These are possible solutions. Try one or more of the following:
THE PHOTOCONDUCTOR KIT IS DEFECTIVE
Replace the photoconductor kit.
CHECK THE MEDIA TYPE SETTING
• For Windows users: From Print Properties, make sure the Media Type setting matches the paper loaded in the
tray.
• For Macintosh users: From the Print dialog, make sure the Paper Type setting matches the paper loaded in the
tray.
• From the printer control panel Paper menu, make sure the Paper Type setting matches the paper loaded in the
tray.
Incorrect margins
These are possible solutions. Try one or more of the following:
CHECK THE GUIDES
Move the width and length guides in the tray to the correct positions for the paper size loaded.
Troubleshooting
200
CHECK THE PAPER SIZE SETTING
Make sure the Paper Size setting matches the paper loaded in the tray.
CHECK THE PAGE SIZE SETTING
Before sending the job to print, specify the correct page size in Print Properties, the Print dialog, or the software
program.
Paper curl
These are possible solutions. Try one or more of the following:
CHECK THE PAPER TYPE SETTING
• For Windows users: From Print Properties, make sure the Media Type setting matches the paper loaded in the
tray.
• For Macintosh users: From the Print dialog, make sure the Paper Type setting matches the paper loaded in the
tray.
• From the printer control panel Paper menu, make sure the Paper Type setting matches the paper loaded in the
tray.
THE PAPER HAS ABSORBED MOISTURE DUE TO HIGH HUMIDITY
• Load paper from a fresh package.
• Store paper in its original wrapper until you use it.
Print is too dark
These are possible solutions. Try one or more of the following:
CHECK THE DARKNESS, BRIGHTNESS, AND CONTRAST SETTINGS
The Toner Darkness setting is too dark, the Brightness setting is too dark, or the Contrast setting is too high.
• For Windows users: From Print Properties, change these settings.
• For Macintosh users:
1 Choose File > Print.
2 Locate the drop-down box under the Orientation pictures, and then click the down button.
3 Click Printer Features.
4 Change the settings for Toner Darkness, Brightness, and Contrast.
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201
• From the printer control panel Quality menu, change these settings.
THE PAPER HAS ABSORBED MOISTURE DUE TO HIGH HUMIDITY
• Load paper from a fresh package.
• Store paper in its original wrapper until you use it.
CHECK THE PAPER
Avoid textured paper with rough finishes.
CHECK THE PAPER TYPE SETTING
• For Windows users: From Print Properties, make sure the Media Type setting matches the paper loaded in the
tray.
• For Macintosh users: From the Print dialog, make sure the Paper Type setting matches the paper loaded in the
tray.
• From the printer control panel Paper menu, make sure the Paper Type setting matches the paper loaded in the
tray.
THE TONER CARTRIDGE MAY BE DEFECTIVE
Replace the toner cartridge.
Print is too light
These are possible solutions. Try one or more of the following:
CHECK THE DARKNESS, BRIGHTNESS, AND CONTRAST SETTINGS
The Toner Darkness setting is too light, the Brightness setting is too light, or the Contrast setting is too low.
• For Windows users: From Print Properties, change these settings.
• For Macintosh users:
1 Choose File > Print.
2 Locate the drop-down box under the Orientation pictures, and then click the down button.
3 Click Printer Features.
4 Change the settings for Toner Darkness, Brightness, and Contrast.
• From the printer control panel Quality menu, change these settings.
Troubleshooting
202
THE PAPER HAS ABSORBED MOISTURE DUE TO HIGH HUMIDITY
• Load paper from a fresh package.
• Store paper in its original wrapper until you use it.
CHECK THE PAPER
Avoid textured paper with rough finishes.
CHECK THE PAPER TYPE SETTING
• For Windows users: From Print Properties, make sure the Media Type setting matches the paper loaded in the
tray.
• For Macintosh users: From the Print dialog, make sure the Paper Type setting matches the paper loaded in the
tray.
• From the printer control panel Paper menu, make sure the Paper Type setting matches the paper loaded in the
tray.
THE TONER IS LOW
When 88 Cartridge lowappears, order a new toner cartridge.
THE TONER CARTRIDGE MAY BE DEFECTIVE
Replace the toner cartridge.
Skewed print
CHECK THE PAPER GUIDES
Move the guides in the tray to the correct positions for the paper size loaded.
CHECK THE PAPER
Make sure you are using paper that meets the printer specifications.
Toner fog or background shading appears on the page
These are possible solutions. Try one or more of the following:
THE TONER CARTRIDGE MAY BE DEFECTIVE
Replace the toner cartridge.
THERE IS TONER IN THE PAPER PATH
Contact Customer Support.
Troubleshooting
203
Toner rubs off
These are possible solutions. Try one or more of the following:
CHECK THE PAPER TYPE SETTING
Make sure the Paper Type setting matches the paper loaded in the tray.
CHECK THE PAPER TEXTURE SETTING
Make sure the Paper Texture setting matches the paper loaded in the tray.
Toner specks
These are possible solutions. Try one or more of the following:
THE TONER CARTRIDGE MAY BE DEFECTIVE
Replace the toner cartridge.
THERE IS TONER IN THE PAPER PATH
Contact Customer Support.
Transparency print quality is poor
CHECK THE TRANSPARENCIES
Use only transparencies recommended by the printer manufacturer.
CHECK THE PAPER TYPE SETTING
Load transparencies, and make sure the Paper Type setting is set to Transparency.
Troubleshooting
204
Streaked horizontal lines
These are possible solutions. Try one or more of the following:
THE TONER MAY SMEAR WHEN PAPER IS FED FROM A SPECIFIC SOURCE
From Print Properties, the print dialog, or the printer control panel, select another tray or feeder to feed the paper
for the job.
THE TONER CARTRIDGE MAY BE DEFECTIVE
Replace the toner cartridge.
MAKE SURE THE PAPER PATH IS CLEAR
Paper could be caught between the photoconductor kit and the fuser. Check the paper path around the fuser area.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
Clear any paper you see.
THERE MAY BE EXCESS TONER IN THE PAPER PATH
Contact Customer Support.
Streaked vertical lines
These are possible solutions. Try one or more of the following:
THE TONER MAY SMEAR WHEN PAPER IS FED FROM A SPECIFIC SOURCE
From Print Properties, the Print dialog, or the printer control panel, select another tray or feeder to feed paper for
the job.
Troubleshooting
205
THE TONER CARTRIDGE IS DEFECTIVE
Replace the toner cartridge.
MAKE SURE THE PAPER PATH IS CLEAR
Paper could be caught between the photoconductor kit and the fuser. Check the paper path around the fuser area.
Warning—Potential Damage: Do not touch the photoconductor on the underside of the photoconductor kit.
Use the cartridge handle whenever you are holding the cartridge.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
Clear any paper you see.
THERE MAY BE EXCESS TONER IN THE PAPER PATH
Contact Customer Support.
Solid black or white streaks appear on transparencies or paper
These are possible solutions. Try one or more of the following:
MAKE SURE THE FILL PATTERN IS CORRECT
If the fill pattern is incorrect, choose a different fill pattern from your software program.
CHECK THE PAPER TYPE
• Try a different type of paper.
• For transparencies, use only ones recommended by the printer manufacturer.
• Make sure the Paper Type setting matches what is loaded in the tray or feeder.
• Make sure the Paper Texture setting is correct for the type of paper or specialty media loaded in the tray or
feeder.
MAKE SURE THE TONER IS DISTRIBUTED EVENLY IN THE TONER CARTRIDGE
Remove the toner cartridge and shake itfrom side to side to redistribute the toner to extend the life of the cartridge,
and then reinstall it.
Troubleshooting
206
THE TONER CARTRIDGE MAY BE DEFECTIVE OR LOW ON TONER
Replace the used toner cartridge with a new one.
Embedded Web Server does not open
These are possible solutions. Try one or more of the following:
CHECK THE NETWORK CONNECTIONS
Make sure the printer and computer are turned on and connected to the same network.
CHECK THE NETWORK SETTINGS
Depending on the network settings, you may need to type https://instead of http://before the printer IP
address to access the Embedded Web Server. For more information, see your system administrator.
Contacting Customer Support
When you call Customer Support, describe the problem you are experiencing, the message on the display, and the
troubleshooting steps you have already taken to find a solution.
You need to know your printer model type and serial number. For more information, see the label on the inside of
the front door of the printer. The serial number is also listed on the menu settings page.
In the U.S. or Canada, call (1-800-539-6275). For other countries/regions, visit the Lexmark Web site at
Troubleshooting
207
Notices
Product information
Product name:
Lexmark X264dn, Lexmark X363dn, Lexmark X364dn, Lexmark X364dw
Machine type:
7013, 4549, 4564
Model(s):
231, 235, 432, 436, 43W, d01, d02, gd1, gd2, dn1, dn2, gd1, gd2
Edition notice
February 2009
The following paragraph does not apply to any country where such provisions are inconsistent with local
law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND,
EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY
OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in
certain transactions; therefore, this statement may not apply to you.
This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the
information herein; these changes will be incorporated in later editions. Improvements or changes in the products
or the programs described may be made at any time.
References in this publication to products, programs, or services do not imply that the manufacturer intends to make
these available in all countries in which it operates. Any reference to a product, program, or service is not intended
to state or imply that only that product, program, or service may be used. Any functionally equivalent product,
program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation
and verification of operation in conjunction with other products, programs, or services, except those expressly
designated by the manufacturer, are the user’s responsibility.
If you don't have access to the Internet, you can contact Lexmark by mail:
Lexmark International, Inc.
Bldg 004-2/CSC
740 New Circle Road NW
Lexington, KY 40550
USA
© 2009 Lexmark International, Inc.
All rights reserved.
Notices
208
UNITED STATES GOVERNMENT RIGHTS
This software and any accompanying documentation provided under this agreement are commercial computer
software and documentation developed exclusively at private expense.
Trademarks
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United
States and/or other countries.
PCL® is a registered trademark of the Hewlett-Packard Company.
All other trademarks are the property of their respective owners.
Federal Communications Commission (FCC) compliance
information statement
This product has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of
the FCCRules. Operation issubject to the following twoconditions: (1)thisdevice maynotcause harmfulinterference,
and (2) this device must accept any interference received, including interference that may cause undesired operation
The FCC Class B limits are designed to provide reasonable protection against harmful interference when the
equipment is operated in a residential installation. This equipment generates, uses, and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not occur in a particular installation. If this
equipment does cause harmful interference to radio or television reception, which can be determined by turning
the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following
measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult your point of purchase or service representative for additional suggestions.
The manufacturer is not responsible for radio or television interference caused by using other than recommended
cablesorby unauthorized changesormodifications to this equipment. Unauthorizedchanges or modificationscould
void the user's authority to operate this equipment.
Note: To assure compliance with FCC regulations on electromagnetic interference for a Class B computing device,
use a properly shielded and grounded cable such as Lexmark part number 1021231 for parallel attach or 1021294
for USB attach. Use of a substitute cable not properly shielded and grounded may result in a violation of FCC
regulations.
Any questions regarding this compliance information statement should be directed to:
Director of Lexmark Technology & Services
Lexmark International, Inc.
740 West New Circle Road
Lexington, KY 40550
(859) 232–3000
Notices
209
Noise emission levels
The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296.
Note: Some modes may not apply to your product.
1-meter average sound pressure, dBA
Printing
Scanning
Copying
Ready
53 dBA
49 dBA
53 dBA
N/A
Waste from Electrical and Electronic Equipment (WEEE) directive
The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the
European Union. We encourage the recycling of our products. If you have further questions about recycling options,
Static sensitivity notice
This symbol identifies static-sensitive parts. Do not touch in the areas near these symbols without first touching the
metal frame of the printer.
Notices
210
ENERGY STAR
Mercury statement
This product contains mercury in the lamp (<5mg Hg). Disposal of mercury may be regulated due to environmental
considerations. For disposal or recycling information, contact your local authorities or the Electronic Industries
Laser notice
The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR Subchapter J for Class I (1) laser
products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 60825-1.
Class I laser products are not considered to be hazardous. The printer contains internally a Class IIIb (3b) laser that is
nominally a 7 milliwatt gallium arsenide laser operating in the wavelength of 655-675 nanometers. The laser system
and printer are designed so there is never any human access to laser radiation above a Class I level during normal
operation, user maintenance, or prescribed service condition.
Laser advisory label
A laser notice label may be affixed to this printer as shown:
Notices
211
Power consumption
Product power consumption
The following table documents the power consumption characteristics of the product.
Note: Some modes may not apply to your product.
Mode
Description
Power consumption (Watts)
440 W, 480 W
Printing
Copying
The product is generating hard-copy output from electronic inputs.
The product is generating hard-copy output from hard-copy original
documents.
440 W
Scanning
Ready
The product is scanning hard-copy documents.
The product is waiting for a print job.
29 W, 32 W
20 W, 22 W
14 W, 16 W
Power Saver The product is in energy-saving mode.
Off
The product is plugged into a wall outlet, but the power switch is turned 0 W
off.
The power consumption levels listed in the previous table represent time-averaged measurements. Instantaneous
power draws may be substantially higher than the average.
Power Saver
This product is designed with an energy-saving mode called Power Saver. The Power Saver Mode is equivalent to
the EPA Sleep Mode. The Power Saver Mode saves energy by lowering power consumption during extended periods
of inactivity. The Power Saver Mode is automatically engaged after this product is not used for a specified period of
time, called the Power Saver Timeout.
Factory default Power Saver Timeout for this product (in minutes):
30
By using the configuration menus, the Power Saver Timeout can be modified between 1 minute and 240 minutes.
Setting the Power Saver Timeout to a low value reduces energy consumption, but may increase the response time
of the product. Setting the Power Saver Timeout to a high value maintains a fast response, but uses more energy.
Off mode
If this product has an off mode which still consumes a small amount of power, then to completely stop product power
consumption, disconnect the power supply cord from the wall outlet.
Total energy usage
It is sometimes helpful to calculate the total product energy usage. Since power consumption claims are provided
in power units of Watts, the power consumption should be multiplied by the time the product spends in each mode
in order to calculate energy usage. The total product energy usage is the sum of each mode's energy usage.
Notices
212
European Community (EC) directives conformity
This product is in conformity with the protection requirements of EC Council directives 2004/108/EC and 2006/95/EC
on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility
and safety of electrical equipment designed for use within certain voltage limits.
A declaration of conformity with the requirements of the directives has been signed by the Director of Manufacturing
and Technical Support, Lexmark International, Inc., S.A., Boigny, France.
This product satisfies the Class B limits of EN 55022 and safety requirements of EN 60950.
Industry Canada compliance statement
This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Standard
ICES-003.
Avis de conformité aux normes de l’industrie du Canada
Cet appareil numérique de classe B est conforme aux exigences de la norme canadienne relative aux équipements
pouvant causer des interférences NMB-003.
Regulatory notices for telecommunication terminal equipment
This section contains regulatory information pertaining to products that contain telecommunication terminal
equipment such as facsimile.
Notice to users of the US telephone network: FCC requirements
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council
for Terminal Attachments (ACTA). On the back of this equipment is a label that contains, among other information,
a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to your telephone
company.
This equipment uses the RJ-11C Universal Service Order Code (USOC) jack.
A plug and jack used to connect this equipment to the premises’ wiring and telephone network must comply with
the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular
plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant.
See your setup documentation for more information.
The Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a
telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming
call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices
thatmay be connected to a line, asdetermined by the totalRENs, contact yourlocaltelephone company. Forproducts
approved after July 23, 2001, the REN for this product is part of the product identifier that has the format
US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (for example, 03 is a REN of
0.3). For earlier products, the REN is shown separately on the label.
Notices
213
If this equipment causes harm to the telephone network, the telephone company will notify you in advance that
temporary discontinuance of service may be required. If advance notice is not practical, the telephone company will
notify the customer as soon as possible. You will also be advised of your right to file a complaint with the FCC.
The telephone company may make changes in its facilities, equipment, operations or procedures that could affect
the operation of this equipment. If this happens, the telephone company will provide advance notice in order for
you to make necessary modifications to maintain uninterrupted service.
If you experience trouble with this equipment, for repair or warranty information, contact Lexmark International, Inc.
at www.lexmark.com or your Lexmark representative. If the equipment is causing harm to the telephone network,
the telephone company may request that you disconnect the equipment until the problem is resolved.
This equipment contains no user serviceable parts. For repair and warranty information, contact Lexmark
International, Inc. See the previous paragraph for contact information.
Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service
commission, or corporation commission for information.
If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this
equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment,
consult your telephone company or a qualified installer.
Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer
terminal equipment connected to AC power sources. This has been identified as a major nationwide problem. It is
recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is
connected. An appropriate AC surge arrestoris defined as one that is suitably rated, and certified by UL (Underwriter's
Laboratories), another NRTL (Nationally Recognized Testing Laboratory), or a recognized safety certification body in
the country/region of use. This is to avoid damage to the equipment caused by local lightning strikes and other
electrical surges.
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other
electronic device, including fax machines, to send any message unless said message clearly contains in a margin at
the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and
an identification of the business or other entity, or other individual sending the message, and the telephone number
of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a
900 number or any other number for which charges exceed local or long-distance transmission charges.)
See your user documentation in order to program this information into your fax machine.
South Africa telecommunications notice
This modem must be used in conjunction with an approved surge protection device when connected to the PSTN.
Notice to users of the Canadian telephone network
This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number (REN)
is an indication of the maximum number of terminals allowed to be connected to a telephone interface. The terminus
of an interface may consist of any combination of devices, subject only to the requirement that the sum of the RENs
of all the devices does not exceed five. The modem REN is located on the rear of the equipment on the product
labeling.
Notices
214
Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer
terminal equipment connected to AC power sources. This has been identified as a major nationwide problem. It is
recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is
connected. An appropriate AC surge arrestoris defined as one that is suitably rated, and certified by UL (Underwriter’s
Laboratories), another NRTL (Nationally Recognized Testing Laboratory), or a recognized safety certification body in
the country/region of use. This is to avoid damage to the equipment caused by local lightning strikes and other
electrical surges.
This equipment uses CA11A telephone jacks.
Avis réservé aux utilisateurs du réseau téléphonique du Canada
Ce produit est conforme aux spécifications techniques d’Industrie Canada. Le numéro REN (ringer equivalence
number : numéro d’équivalence de sonnerie) fournit une indication du nombre maximum de terminaux pouvant
être connectés à l’interface téléphonique. En bout de ligne, le nombre d’appareils qui peuvent être connectés n’est
pas directement limité, mais la somme des REN de ces appareils ne doit pas dépasser cinq. Le numéro REN du modem
est indiqué sur l’étiquette produit située à l’arrière de l’équipement.
Les compagnies de téléphone constatent que les surtensions électriques, en particulier celles dues à la foudre,
entraînent d'importants dégâts sur les terminaux privés connectés à des sources d’alimentation CA. Il s’agit-là d’un
problème majeur d’échelle nationale. En conséquence, il vous est recommandé de brancher un parasurtenseur dans
la prise de courant à laquelle l’équipement est connecté. Utilisez un parasurtenseur répondant à des caractéristiques
nominales satisfaisantes et certifié par le laboratoire d’assureurs UL (Underwriter’s Laboratories), un autre laboratoire
agréé de type NRTL (Nationally Recognized Testing Laboratory) ou un organisme de certification agréé dans votre
région ou pays. Ceci prévient tout endommagement de l’équipement causé par les orages et autres surtensions
électriques.
Cet équipement utilise des prises de téléphone CA11A.
Notice to users of the New Zealand telephone network
The following are special conditions for the Facsimile User Instructions. The grant of a telepermit for any item of
terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for
connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of
warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of
telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of
Telecom's network services.
This equipment shall not be set up to make automatic calls to the Telecom's 111 Emergency Service.
This equipment may not provide for the effective hand-over of a call to another device connected to the same line.
This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom
customers.
Some parameters required for compliance with Telecom's telepermit requirements are dependent on the equipment
associated with this device. The associated equipment shall be set to operate within the following limits for
compliance to Telecom's specifications:
• There shall be no more than 10 call attempts to the same number within any 30 minute period for any single
manual call initiation, and
• The equipment shall go on-hook for a period of not less than 30 seconds between the end of one attempt and
the beginning of the next call attempt.
Notices
215
• The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not
less than 5 seconds between the end of one call attempt and the beginning of another.
Using this product in Switzerland
This product requires a Swiss billing tone filter (Lexmark part number 14B5109 or 80D1877) to be installed on any
line which receives metering pulses in Switzerland. The Lexmark filter must be used, as metering pulses are present
on all analog telephone lines in Switzerland.
Utilisation de ce produit en Suisse
Cet appareil nécessite l’utilisation d’un filtre de tonalité de facturation suisse (nº de référence Lexmark : 14B5109 ou
80D1877) devant être installé sur toute ligne recevant des impulsions de comptage en Suisse. Ce filtre doit être utilisé
pour toute installation car ces impulsions existent sur toutes les lignes téléphoniques suisses.
Verwendung dieses Produkts in der Schweiz
Für dieses Produkt muss ein schweizerischer Billing Tone Filter zur Zählzeichenübertragung (Lexmark Teilenummer
14B5109 oder 80D1877) für jede Leitung installiert werden, über die in der Schweiz Zeitsteuertakte übertragen
werden. Die Verwendung des Lexmark Filters ist obligatorisch, da in allen analogen Telefonleitungen in der Schweiz
Zeitsteuertakte vorhanden sind.
Uso del prodotto in Svizzera
Questo prodotto richiede un filtro toni Billing svizzero, (codice Lexmark 14B5109 o 80D1877) da installare su tutte le
linee che ricevono impulsi remoti in Svizzera. È necessario utilizzare il filtro Lexmark poiché gli impulsi remoti sono
presenti su tutte le linee analogiche in Svizzera.
Notice to Users in the European Union
Products bearing the CE mark are in conformity with the protection requirements of EC Council directives
2004/108/EC, 2006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the Member States
relatingto electromagneticcompatibility, safetyofelectrical equipment designedfor use within certain voltage limits
and on radio equipment and telecommunications terminal equipment.
Compliance is indicated by the CE marking.
A declaration of conformity with the requirements of the directives is available from the Director of Manufacturing
and Technical Support, Lexmark International, S. A., Boigny, France.
Refer to the table at the end of the Notices section for further compliance information.
Notices
216
Regulatory notices for wireless products
This section contains the following regulatory information pertaining to wireless products.
Exposure to radio frequency radiation
The following notice is applicable if your printer has a wireless network card installed: The radiated output power of
this device is far below the radio frequency exposure limits of the FCC and other regulatory agencies. A minimum
separation of 20 cm (8 inches) must be maintained between the antenna and any persons for this device to satisfy
the RF exposure requirements of the FCC and other regulatory agencies.
Notice to users in Brazil
Este equipamento opera em carater secundario, isto e, nao tem direito a protecao contra interferencia prejudicial,
mesmo de estacoes do mesmo tipo, e nao pode causar interferencia a sistemas operando em carater primario.
(Res.ANATEL 282/2001).
Industry Canada (Canada)
This devicecomplies with IndustryCanada specification RSS-210. Operation is subject tothefollowingtwoconditions:
(1) this device may not cause interference, and (2) this device must accept any interference, including interference
that may cause undesired operation of the device.
This device has been designed to operate only with the antenna provided. Use of any other antenna is strictly
prohibited per regulations of Industry Canada.
To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from
windows to provide maximum shielding. Equipment (or its transmit antenna) that is installed outdoors is subject to
licensing.
The installer of this radio equipment must ensure that the antenna is located or pointed such that it does not emit
RF fields in excess of Health Canada limits for the general population; consult Safety Code 6, obtainable from Health
Canada's Web site www.hc-sc.gc.ca/rpb.
The term "IC:" before the certification/registration number only signifies that the Industry Canada technical
specifications were met.
Industry Canada (Canada)
Cet appareil est conformeà la normeRSS-210 d'Industry Canada. Son fonctionnement est soumis aux deux conditions
suivantes :
(1) cet appareil ne doit pas provoquer d'interférences et (2) il doit accepter toute interférence reçue, y compris celles
risquant d'altérer son fonctionnement.
Cet appareil a été conçu pour fonctionner uniquement avec l'antenne fournie. L'utilisation de toute autre antenne
est strictement interdite par la réglementation d'Industry Canada.
En application des réglementations d'Industry Canada, l'utilisation d'une antenne de gain supérieur est strictement
interdite.
Notices
217
Pour empêcher touteinterférence radioauservicefaisantl'objetd'une licence, cetappareil doitêtre utilisé àl'intérieur
et loin des fenêtres afin de garantir une protection optimale.
Si le matériel (ou son antenne d'émission) est installé à l'extérieur, il doit faire l'objet d'une licence.
L'installateur de cet équipement radio doit veiller à ce que l'antenne soit implantée et dirigée de manière à n'émettre
aucun champ HF dépassant les limites fixées pour l'ensemble de la population par Santé Canada. Reportez-vous au
Code de sécurité 6 que vous pouvez consulter sur le site Web de Santé Canada www.hc-sc.gc.ca/rpb.
Le terme « IC » précédant le numéro de d'accréditation/inscription signifie simplement que le produit est conforme
aux spécifications techniques d'Industry Canada.
Taiwan NCC RF notice statement
Notice to users in the European Union
Products bearing the CE mark are in conformity with the protection requirements of EC Council directives
2004/108/EC, 2006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the Member States
relatingto electromagneticcompatibility, safetyofelectrical equipment designedfor use within certain voltage limits
and on radio equipment and telecommunications terminal equipment.
Compliance is indicated by the CE marking.
A declaration of conformity with the requirements of the directives is available from the Director of Manufacturing
and Technical Support, Lexmark International, S. A., Boigny, France. Refer to the table at the end of the Notices section
for further compliance information.
Productsequipped with2.4GHzWirelessLAN optionare inconformity withthe protection requirementsof ECCouncil
directives 2004/108/EC, 2006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the
Member States relating to electromagnetic compatibility, safety of electrical equipment designed for use within
certain voltage limits and on radio equipment and telecommunications terminal equipment.
Compliance is indicated by the CE marking.
Operation is allowed in all EU and EFTA countries, but is restricted to indoor use only.
Notices
218
A declaration of conformity with the requirements of the directives is available from the Director of Manufacturing
and Technical Support, Lexmark International, S. A., Boigny, France. Refer to the table at the end of the Notices section
for further compliance information.
Česky
Společnost Lexmark International, Inc. tímto prohlašuje, že výrobek tento výrobek je ve shodě se základními
požadavky a dalšími příslušnými ustanoveními směrnice 1999/5/ES.
Dansk
Deutsch
Lexmark International, Inc. erklærer herved, at dette produkt overholder de væsentlige krav og øvrige
relevante krav i direktiv 1999/5/EF.
Hiermit erklärt Lexmark International, Inc., dass sich das Gerät dieses Gerät in Übereinstimmung mit den
grundlegenden Anforderungen und den übrigen einschlägigen Bestimmungen der Richtlinie 1999/5/EG
befindet.
Ελληνική ΜΕ ΤΗΝ ΠΑΡΟΥΣΑ Η LEXMARK INTERNATIONAL, INC. ΔΗΛΩΝΕΙ ΟΤΙ ΑΥΤΟ ΤΟ ΠΡΟΪΟΝ
ΣΥΜΜΟΡΦΩΝΕΤΑΙ ΠΡΟΣ ΤΙΣ ΟΥΣΙΩΔΕΙΣ ΑΠΑΙΤΗΣΕΙΣ ΚΑΙ ΤΙΣ ΛΟΙΠΕΣ ΣΧΕΤΙΚΕΣ ΔΙΑΤΑΞΕΙΣ
ΤΗΣ ΟΔΗΓΙΑΣ 1999/5/ΕΚ.
English
Español
Eesti
Hereby, Lexmark International, Inc., declares that this type of equipment is in compliance with the
essential requirements and other relevant provisions of Directive 1999/5/EC.
Por medio de la presente, Lexmark International, Inc. declara que este producto cumple con los requisitos
esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999/5/CE.
Käesolevaga kinnitab Lexmark International, Inc., et seade see toode vastab direktiivi 1999/5/EÜ
põhinõuetele ja nimetatud direktiivist tulenevatele muudele asjakohastele sätetele.
Suomi
Lexmark International, Inc. vakuuttaa täten, että tämä tuote on direktiivin 1999/5/EY oleellisten vaatimusten
ja muiden sitä koskevien direktiivin ehtojen mukainen.
Français
Magyar
Íslenska
Italiano
Latviski
Lietuvių
Malti
Par la présente, Lexmark International, Inc. déclare que l'appareil ce produit est conforme aux exigences
fondamentales et autres dispositions pertinentes de la directive 1999/5/CE.
Alulírott, Lexmark International, Inc. nyilatkozom, hogy a termék megfelel a vonatkozó alapvetõ
követelményeknek és az 1999/5/EC irányelv egyéb elõírásainak.
Hér með lýsir Lexmark International, Inc. yfir því að þessi vara er í samræmi við grunnkröfur og aðrar
kröfur, sem gerðar eru í tilskipun 1999/5/EC.
Con la presente Lexmark International, Inc. dichiara che questo questo prodotto è conforme ai requisiti
essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999/5/CE.
Ar šo Lexmark International, Inc. deklarē, ka šis izstrādājums atbilst Direktīvas 1999/5/EK būtiskajām
prasībām un citiem ar to saistītajiem noteikumiem.
Šiuo Lexmark International, Inc. deklaruoja, kad šis produktas atitinka esminius reikalavimus ir kitas
1999/5/EB direktyvos nuostatas.
Bil-preżenti, Lexmark International, Inc., jiddikjara li dan il-prodott huwa konformi mal-ħtiġijiet
essenzjali u ma dispożizzjonijiet oħrajn relevanti li jinsabu fid-Direttiva 1999/5/KE.
Nederlands Hierbij verklaart Lexmark International, Inc. dat het toestel dit product in overeenstemming is met de
essentiële eisen en de andere relevante bepalingen van richtlijn 1999/5/EG.
Norsk
Lexmark International, Inc. erklærer herved at dette produktet er i samsvar med de grunnleggende krav og
øvrige relevante krav i direktiv 1999/5/EF.
Polski
Niniejszym Lexmark International, Inc. oświadcza, że niniejszy produkt jest zgodny z zasadniczymi
wymogami oraz pozostałymi stosownymi postanowieniami Dyrektywy 1999/5/EC.
Português A Lexmark International Inc. declara que este este produto está conforme com os requisitos essenciais e
outras disposições da Diretiva 1999/5/CE.
Notices
219
Slovensky Lexmark International, Inc. týmto vyhlasuje, že tento produkt spĺňa základné požiadavky a všetky
príslušné ustanovenia smernice 1999/5/ES.
Slovensko Lexmark International, Inc. izjavlja, da je ta izdelek v skladu z bistvenimi zahtevami in ostalimi
relevantnimi določili direktive 1999/5/ES.
Svenska
Härmed intygar Lexmark International, Inc. att denna produkt står i överensstämmelse med de väsentliga
egenskapskrav och övriga relevanta bestämmelser som framgår av direktiv 1999/5/EG.
Statement of Limited Warranty
Lexmark X264dn, Lexmark X363dn, Lexmark X364dn, Lexmark X364dw
Lexmark International, Inc., Lexington, KY
This limited warranty applies to the United States and Canada. For customers outside the U.S., refer to the country-
specific warranty information that came with your product.
This limited warranty applies to this product only if it was originally purchased for your use, and not for resale, from
Lexmark or a Lexmark Remarketer, referred to in this statement as “Remarketer.”
Limited warranty
Lexmark warrants that this product:
—Is manufactured from new parts, or new and serviceable used parts, which perform like new parts
—Is, during normal use, free from defects in material and workmanship
If this product does not function as warranted during the warranty period, contact a Remarketer or Lexmark for repair
or replacement (at Lexmark's option).
If this product is a feature or option, this statement applies only when that feature or option is used with the product
for which it was intended. To obtain warranty service, you may be required to present the feature or option with the
product.
If you transfer this product to another user, warranty service under the terms of this statement is available to that
user for the remainder of the warranty period. You should transfer proof of original purchase and this statement to
that user.
Limited warranty service
The warranty period starts on the date of original purchase as shown on the purchase receipt and ends 12 months
later provided that the warranty period for any supplies and for any maintenance items included with the printer
shall end earlier if it, or its original contents, are substantially used up, depleted, or consumed.
To obtain warranty service you may be required to present proof of original purchase. You may be required to deliver
your producttotheRemarketeror Lexmark, orshipit prepaidandsuitablypackagedtoaLexmarkdesignatedlocation.
You are responsible for loss of, or damage to, a product in transit to the Remarketer or the Lexmark designated
location.
When warranty service involves the exchange of a product or part, the item replaced becomes the property of the
Remarketer or Lexmark. The replacement may be a new or repaired item.
The replacement item assumes the remaining warranty period of the original product.
Notices
220
Replacement is not available to you if the product you present for exchange is defaced, altered, in need of a repair
not included in warranty service, damaged beyond repair, or if the product is not free of all legal obligations,
restrictions, liens, and encumbrances.
Before you present this product for warranty service, remove all print cartridges, programs, data, and removable
storage media (unless directed otherwise by Lexmark).
For further explanation of your warranty alternatives andthe nearest Lexmark authorized servicer in your area contact
Remotetechnicalsupportisprovidedforthisproductthroughoutitswarrantyperiod. Forproductsnolongercovered
by a Lexmark warranty, technical support may not be available or only be available for a fee.
Extent of limited warranty
Lexmark does not warrant uninterrupted orerror-free operation of any product or the durability or longevity of prints
produced by any product.
Warranty service does not include repair of failures caused by:
—Modification or unauthorized attachments
—Accidents, misuse, abuse or use inconsistent with Lexmark user’s guides, manuals, instructions or guidance
—Unsuitable physical or operating environment
—Maintenance by anyone other than Lexmark or a Lexmark authorized servicer
—Operation of a product beyond the limit of its duty cycle
—Use of printing media outside of Lexmark specifications
—Refurbishment, repair, refilling or remanufacture by a third party of products, supplies or parts
—Products, supplies, parts, materials (such as toners and inks), software, or interfaces not furnished by Lexmark
TO THE EXTENT PERMITTED BY APPLICABLE LAW, NEITHER LEXMARK NOR ITS THIRD PARTY SUPPLIERS OR
REMARKETERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER EXPRESS OR IMPLIED,
WITH RESPECT TO THIS PRODUCT, AND SPECIFICALLY DISCLAIM THE IMPLIED WARRANTIES OR CONDITIONS
OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND SATISFACTORY QUALITY. ANY
WARRANTIES THAT MAY NOT BE DISCLAIMED UNDER APPLICABLE LAW ARE LIMITED IN DURATION TO THE
WARRANTY PERIOD. NO WARRANTIES, EXPRESS OR IMPLIED, WILL APPLY AFTER THIS PERIOD. ALL
INFORMATION, SPECIFICATIONS, PRICES, AND SERVICES ARE SUBJECT TO CHANGE AT ANY TIME WITHOUT
NOTICE.
Limitation of liability
Your sole remedy under this limited warranty is set forth in this document. For any claim concerning performance
or nonperformance of Lexmark or a Remarketer for this product under this limited warranty, you may recover actual
damages up to the limit set forth in the following paragraph.
Lexmark's liability for actual damages from any cause whatsoever will be limited to the amount you paid for the
product that caused the damages. This limitation of liability will not apply to claims by you for bodily injury or damage
to real property or tangible personal property for which Lexmark is legally liable. IN NO EVENT WILL LEXMARK BE
LIABLE FOR ANY LOST PROFITS, LOST SAVINGS, INCIDENTAL DAMAGE, OR OTHER ECONOMIC OR
CONSEQUENTIAL DAMAGES. This is true even if you advise Lexmark or a Remarketer of the possibility of such
damages. Lexmark is not liable for any claim by you based on a third party claim.
Notices
221
This limitation of remedies also applies to claims against any Suppliers and Remarketers of Lexmark. Lexmark's and
its Suppliers' and Remarketers' limitations of remedies are not cumulative. Such Suppliers and Remarketers are
intended beneficiaries of this limitation.
Additional rights
Some states do not allow limitations on how long an implied warranty lasts, ordo not allowthe exclusion or limitation
of incidental or consequential damages, so the limitations or exclusions contained above may not apply to you.
This limited warranty gives you specific legal rights. You may also have other rights that vary from state to state.
LEXMARK SOFTWARE LIMITED WARRANTY AND LICENSE
AGREEMENTS
PLEASE READ CAREFULLY BEFORE USING THIS PRODUCT: BY USING THIS PRODUCT, YOU AGREE TO BE BOUND BY
ALL THE TERMS AND CONDITIONS OF THIS SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENTS. IF YOU DO
NOT AGREE WITH THE TERMS OF THIS SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENTS, PROMPTLY
RETURN THE PRODUCT UNUSED AND REQUEST A REFUND OF THE AMOUNT YOU PAID. IF YOU ARE INSTALLING THIS
PRODUCT FOR USE BY OTHER PARTIES, YOU AGREE TO INFORM THE USERS THAT USE OF THE PRODUCT INDICATES
ACCEPTANCE OF THESE TERMS.
DEVICE LICENSE AGREEMENT
The patented printer is licensed for, and designed to work with only genuine Lexmark toner cartridges and developer
components for the life of the patented printer. Under this patent license, you agree to: (1) use only genuine Lexmark
toner cartridges and developer components with this printer except as otherwise provided below, and (2) pass this
license/agreement to any subsequent user of this printer. The patented Lexmark toner cartridges and developer
components inside are licensed subject to a restriction that they may be used only once. Following their initial use,
you agree to return them only to Lexmark for recycling. Lexmark toner cartridges are designed to stop working after
a delivering a fixed amount of toner. A variable amount of toner may remain in them when replacement is required.
Replacement toner cartridge(s) sold without these terms are available through www.lexmark.com, may be refilled
by you, or a third party, as the only cartridge alternative to be used with the licensed printer.
LEXMARK SOFTWARE LICENSE AGREEMENT
This Software License Agreement (“Software License Agreement”) is a legal agreement between you (either an
individual or a single entity) and Lexmark International, Inc. (“Lexmark”) that, to the extent your Lexmark product or
Software Program is not otherwise subject to a written software license agreement between you and Lexmark or its
suppliers, governs your use of any Software Program installed on or provided by Lexmark for use in connection with
your Lexmark product. The term “Software Program” includes machine-readable instructions, audio/visual content
(such as images and recordings), and associated media, printed materials and electronic documentation, whether
incorporated into, distributed with or for use with your Lexmark product.
Notices
222
1 STATEMENT OF SOFTWARE LIMITED WARRANTY. Lexmark warrants that the media (e.g., diskette or compact
disk) on which the Software Program (if any) is furnished is free from defects in materials and workmanship under
normal use during the warranty period. The warranty period is ninety (90) days and commences on the date the
Software Program is delivered to the original end-user. This limited warranty applies only to Software Program
media purchased new from Lexmark or an Authorized Lexmark Reseller or Distributor. Lexmark will replace the
Software Program should it be determined that the media does not conform to this limited warranty.
2 DISCLAIMER AND LIMITATION OF WARRANTIES. EXCEPT AS PROVIDED IN THIS SOFTWARE LICENSE
AGREEMENT AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, LEXMARK AND ITS SUPPLIERS
PROVIDE THE SOFTWARE PROGRAM "AS IS" AND HEREBY DISCLAIM ALL OTHER WARRANTIES AND CONDITIONS,
EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, TITLE, NON-INFRINGEMENT, MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE, AND ABSENCE OF VIRUSES, ALL WITH REGARD TO THE SOFTWARE
PROGRAM. TO THE EXTENT LEXMARK CANNOT BY LAW DISCLAIM ANY COMPONENT OF THE IMPLIED WARRATIES
OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, LEXMARK LIMITS THE DURATION OF SUCH
WARRANTIES TO THE 90-DAY TERM OF THE EXPRESS SOFTWARE LIMITED WARRANTY.
This Agreement is to be read in conjunction with certain statutory provisions, as that may be in force from time
to time, that imply warranties or conditions or impose obligations on Lexmark that cannot be excluded or
modified. If any such provisions apply, then to the extent Lexmark is able, Lexmark hereby limits its liability for
breach of those provisions to one of the following: providing you a replacement copy of the Software Program
or reimbursement of the price paid for the Software Program.
TheSoftware Program may include internet links to other software applications and/or internet web pages hosted
and operated by third parties unaffiliated with Lexmark. You acknowledge and agree that Lexmark is not
responsible in any way for the hosting, performance, operation, maintenance, or content of, such software
applications and/or internet web pages.
3 LIMITATION OF REMEDY. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, ANY AND ALL LIABILITY
OFLEXMARK UNDER THIS SOFTWARE LICENSE AGREEMENT ISEXPRESSLYLIMITEDTOTHE GREATER OFTHE PRICE
PAID FOR THE SOFTWARE PROGRAM AND FIVE U.S. DOLLARS (OR THE EQUIVALENT IN LOCAL CURRENCY). YOUR
SOLE REMEDY AGAINST LEXMARK IN ANY DISPUTE UNDER THIS SOFTWARE LICENSE AGREEMENT SHALL BE TO
SEEK TO RECOVER ONE OF THESE AMOUNTS, UPON PAYMENT OF WHICH LEXMARK SHALL BE RELEASED AND
DISCHARGED OF ALL FURTHER OBLIGATIONS AND LIABILITY TO YOU.
IN NO EVENT WILL LEXMARK, ITS SUPPLIERS, SUBSIDIARIES, OR RESELLERS BE LIABLE FOR ANY SPECIAL,
INCIDENTAL, INDIRECT, EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL DAMAGES (INCLUDING BUT NOT LIMITED
TO LOST PROFITS OR REVENUES, LOST SAVINGS, INTERRUPTION OF USE OR ANY LOSS OF, INACCURACY IN, OR
DAMAGE TO, DATA OR RECORDS, FOR CLAIMS OF THIRD PARTIES, OR DAMAGE TO REAL OR TANGIBLE PROPERTY,
FORLOSSOFPRIVACY ARISINGOUT ORINANY WAYRELATEDTOTHEUSEOFORINABILITY TOUSETHE SOFTWARE
PROGRAM, OR OTHERWISE IN CONNECTION WITH ANY PROVISION OF THIS SOFTWARE LICENCE AGREEMENT),
REGARDLESS OF THE NATURE OF THE CLAIM, INCLUDING BUT NOT LIMITED TO BREACH OF WARRANTY OR
CONTRACT, TORT (INCLUDING NEGLIGENCE OR STRICT LIABILITY), AND EVEN IF LEXMARK, OR ITS SUPPLIERS,
AFFILIATES, OR REMARKETERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, OR FOR ANY CLAIM
BY YOU BASEDON ATHIRD-PARTYCLAIM, EXCEPTTO THE EXTENTTHISEXCLUSION OFDAMAGESISDETERMINED
LEGALLY INVALID. THE FOREGOING LIMITATIONS APPLY EVEN IF THE ABOVE-STATED REMEDIES FAIL OF THEIR
ESSENTIAL PURPOSE.
4 U.S.A. STATE LAWS. This Software Limited Warranty gives you specific legal rights. You may also have other
rights that vary from state to state. Some states do not allow limitations on how long an implied warranty lasts
or the exclusion of limitation of incidental or consequential damages, so the above limitations may not apply to
you.
Notices
223
5 LICENSE GRANT. Lexmark grants you the following rights provided you comply with all terms and conditions of
this Software License Agreement:
a Use. You may Use one (1) copy of the Software Program. The term “Use” means storing, loading, installing,
executing, or displaying the Software Program. If Lexmark has licensed the Software Program to you for
concurrent use, you must limit the number of authorized users to the number specified in your agreement
with Lexmark. You may not separate the components of the Software Program for use on more than one
computer. You agree that you will not Use the Software Program, in whole or in part, in any manner that has
the effect of overriding, modifying, eliminating, obscuring, altering or de-emphasizing the visual appearance
ofany trademark, trade name,tradedress or intellectual property notice thatappears on any computer display
screens normally generated by, or as a result of, the Software Program.
b Copying. You may make one (1) copy of the Software Program solely for purposes of backup, archiving, or
installation, provided the copy contains all of the original Software Program’s proprietary notices. You may
not copy the Software Program to any public or distributed network.
c
Reservation of Rights. The Software Program, including all fonts, is copyrighted and owned by Lexmark
International, Inc. and/or its suppliers. Lexmark reserves all rights not expressly granted to you in this Software
License Agreement.
d Freeware. Notwithstanding the terms and conditions of this Software License Agreement, all or any portion
of the Software Program that constitutes software provided under public license by third parties (“Freeware”)
is licensed to you subject to the terms and conditions of the software license agreement accompanying such
Freeware, whether in the form of a discrete agreement, shrink-wrap license, or electronic license terms at the
time of download or installation. Use of the Freeware by you shall be governed entirely by the terms and
conditions of such license.
6 TRANSFER. You may transfer the Software Program to another end-user. Any transfer must include all software
components, media, printed materials, and this Software License Agreement and you may not retain copies of
the Software Program or components thereof. Thetransfer maynotbe an indirecttransfer, such as a consignment.
Prior to the transfer, the end-user receiving the transferred Software Program must agree to all these Software
License Agreement terms. Upon transfer of the Software Program, your license is automatically terminated. You
may not rent, sublicense, or assign the Software Program except to the extent provided in this Software License
Agreement.
7 UPGRADES. To Use a Software Program identified as an upgrade, you must first be licensed to the original
Software Program identified by Lexmark as eligible for the upgrade. After upgrading, you may no longer use the
original Software Program that formed the basis for your upgrade eligibility.
8 LIMITATION ON REVERSE ENGINEERING. You may not alter, decrypt, reverse engineer, reverse assemble,
reverse compile or otherwise translate the Software Program or assist or otherwise facilitate others to do so,
except as and to the extent expressly permitted to do so by applicable law for the purposes of inter-operability,
error correction, and security testing. If you have such statutory rights, you will notify Lexmark in writing of any
intended reverse engineering, reverse assembly, or reverse compilation. You may not decrypt the Software
Program unless necessary for the legitimate Use of the Software Program.
9 ADDITIONAL SOFTWARE. This Software License Agreement applies to updates or supplements to the original
Software Program provided by Lexmark unless Lexmark provides other terms along with the update or
supplement.
10 TERM. This Software License Agreement is effective unless terminated or rejected. You may reject or terminate
this license at any time by destroying all copies of the Software Program, together with all modifications,
documentation, and merged portions in any form, or as otherwise described herein. Lexmark may terminate your
license upon notice if you fail to comply with any of the terms of this Software License Agreement. Upon such
termination, you agree to destroy all copies of the Software Program together with all modifications,
documentation, and merged portions in any form.
Notices
224
11 TAXES. You agree that you are responsible for payment of any taxes including, without limitation, any goods and
services and personal property taxes, resulting from this Software License Agreement or your Use of the Software
Program.
12 LIMITATION ON ACTIONS. No action, regardless of form, arising out of this Software License Agreement may
be brought by either party more than two years after the cause of action has arisen, except as provided under
applicable law.
13 APPLICABLE LAW. This Software License Agreement is governed by the laws of the Commonwealth of Kentucky,
United States of America. No choice of law rules in any jurisdiction shall apply. The UN Convention on Contracts
for the International Sale of Goods shall not apply.
14 UNITED STATES GOVERNMENT RESTRICTED RIGHTS. The Software Program has been developed entirely at
private expense. Rights of the United States Government to use the Software Program are as set forth in this
Software License Agreement and as restricted in DFARS 252.227-7014 and in similar FAR provisions (or any
equivalent agency regulation or contract clause).
15 CONSENT TO USE OF DATA. You agree that Lexmark, its affiliates, and agents may collect and use information
you provide in relation to support services performed with respect to the Software Program and requested by
you. Lexmark agrees not to use this information in a form that personally identifies you except to the extent
necessary to provide such services.
16 EXPORT RESTRICTIONS. You may not (a) acquire, ship, transfer, or reexport, directly or indirectly, the Software
Program or any direct product therefrom, in violation of any applicable export laws or (b) permit the Software
Program to be used for any purpose prohibited by such export laws, including, without limitation, nuclear,
chemical, or biological weapons proliferation.
17 AGREEMENT TO CONTRACT ELECTRONICALLY. You and Lexmark agree to form this Software License
Agreement electronically. This means that when you click the “Agree” or “I accept” button on this page or use
this product, you acknowledge your agreement to these Software License Agreement terms and conditions and
that you are doing so with the intent to “sign” a contract with Lexmark.
18 CAPACITY AND AUTHORITY TO CONTRACT. You represent that you are of the legal age of majority in the place
you sign this Software License Agreementand, ifapplicable, you are dulyauthorizedby your employer or principal
to enter into this contract.
19 ENTIRE AGREEMENT. This Software License Agreement (including any addendum or amendment to this
Software License Agreement that is included with the Software Program) is the entire agreement between you
and Lexmark relating to the Software Program. Except as otherwise provided for herein, these terms and
conditions supersede all prior or contemporaneous oral or written communications, proposals, and
representations with respect to the Software Program or any other subject matter covered by this Software
License Agreement (except to the extent such extraneous terms do not conflict with the terms of this Software
License Agreement, any other written agreement signed by you and Lexmark relating to your Use of the Software
Program). To the extent any Lexmark policies or programs for support services conflict with the terms of this
Software License Agreement, the terms of this Software License Agreement shall control.
MICROSOFT CORPORATION NOTICES
1 This product may incorporate intellectual property owned by Microsoft Corporation. The terms and conditions
upon which Microsoft is licensing such intellectual property may be found at
2 This product is based on Microsoft Print Schema technology. You may find the terms and conditions upon which
Notices
225
Index
Numerics
cleaning
A
exterior of the printer 144
200.yy Paper jam 181
201.yy Paper jam 181
202.yy Paper jam 182
231.yy Paper jam 182
233.yy Paper jam 182
234.yy Paper jam 182
235.yy Paper jam 183
250-sheet drawer
address book, e-mail
address book, fax
using 97
ADF
ADF pick assembly
ordering 149
ADF separator roll
ordering 149
adjusting Power Saver
using the Embedded Web
Server 38
using the printer control
panel 38
Answering 174
configuration information
configurations
printer 11
configuring
configuring supply
notifications 157
connecting the printer to
answering machine 87
computer modem 92
telephone 87
installing 22
251.yy Paper jam 183
293 Paper Missing 183
294 ADF Jam 184
31.yy Replace defective or missing
cartridge 178
35 Insufficient memory to support
37 Insufficient memory for Flash
Memory Defragment
operation 179
37 Insufficient memory to collate
job 179
39 Complex page, some data may
52 Not enough free space in flash
53 Unformatted flash
conservation settings
Eco-Mode 37
B
factory defaults, restoring 155
copy quality
adjusting 75
improving 78
copy troubleshooting
partial document or photo
copies 190
scanner unit does not close 188
unable to pause print job to make
copies 190
C
cables
Ethernet 23
fax 23
USB 23
canceling a job
canceling print jobs
card stock
loading 47
tips 66
checking an unresponsive
printer 174
checking an unresponsive
scanner 190
detected 180
54 Standard network software
error 180
550-sheet drawer
installing 22
56 Standard USB port disabled 180
58 Too many flash options
installed 180
88.yy Cartridge is low 181
copying
canceling a copy job 78
enlarging 74
checking device status
Index
226
making a copy lighter or
darker 74
on both sides of the paper
(duplexing) 73
pausing a print job to make
copies 77
photos 71
placing separator sheets between
copies 76
reducing 74
using the ADF 70
custom paper type
assigning 53
Custom Type <x>
fax
canceling 100
fax connection
connecting the printer to the wall
jack 85
connecting to a distinctive ring
service 86
fax connections
answering machine 87
computer modem 92
telephone 87
E
Eco-Mode setting 37
copying settings to other
printers 157
restricting access to printer
menus 156
Embedded Web Server
emission
envelopes
tips 65
environmental settings
Eco-Mode 37
Ethernet networking
Macintosh 33
Windows 33
exterior of the printer
cleaning 144
e-mail
fax troubleshooting
can receive but not send
faxes 195
can send but not receive
faxes 194
cannot send or receive a fax 192
received fax has poor print
quality 195
D
date and time
setting 94
directory list
canceling 82
faxes
notice of low supply level 157
notice of paper needed 157
notice that different paper is
needed 157
e-mail function
printed on both sides of the
paper 98
faxing
printing 67
display troubleshooting
display shows only
diamonds 174
distinctive ring service
DO NOT TOUCH Reading flash data
DO NOT POWER OFF 175
documents, printing
duplexing
creating shortcuts using the
creating shortcuts using the
sending a fax at a scheduled
time 98
e-mailing
creating shortcuts using the
using shortcut numbers 81
sending using the printer control
panel 94
F
factory defaults, restoring
printer control panel menus 155
Index
227
setting the outgoing fax name and
number 93
turning daylight saving time on or
using shortcuts 97
features
fiber optic
finding
information 9
publications 9
menus
J
AppleTalk 119
Custom Scan Sizes 113
Finishing 135
jams
accessing 159
avoiding 42
jams, avoiding
cutting paper and specialty
media 56
selecting paper and specialty
media 56
jams, clearing
200-201 160
202 162
231 164
233 165
234 166
235 166
Image 141
IPv6 118
Network 115
Paper Loading 111
Paper Weight 111
flash memory card
installing 20
242 167
251 168
290–294 169
troubleshooting 197
font sample list
printing 67
Formatting Flash 175
PDF 139
PostScript 139
Quality 137
Reports 114
Settings 121
Setup 134
Size/Type 108
TCP/IP 117
USB 119
Utilities 138
L
labels, paper
tips 65
letterhead
loading 47
tips 63
linking trays 53
loading
envelopes 51
trays 43
G
green settings
Eco-Mode 37
Wireless 118
H
multipurpose feeder
loading 47
I
installation
N
M
Network 176
installing
Macintosh
manual feeder
loading 51
Memory full, cannot send
faxes 176
menu settings
menu settings page
printing 25
installing printer software
Index
228
paper labels
loading 47
paper sizes
paper types
pausing the current print job
photoconductor kit
ordering 148
replacing 151
photos
copying 71
Power Saver 177
adjusting 38
print quality, poor
avoiding by selecting paper and
print troubleshooting
incorrect characters print 186
incorrect margins 200
job takes longer than
expected 186
multiple-language PDFs do not
print 185
O
options
ordering
P
unexpected page breaks
occur 187
printer
configurations 11
moving 147
shipping 147
printer control panel
factory defaults, restoring 155
printer messages
200.yy Paper jam 181
201.yy Paper jam 181
202.yy Paper jam 182
231.yy Paper jam 182
233.yy Paper jam 182
234.yy Paper jam 182
235.yy Paper jam 183
24x.yy Paper jam 183
251.yy Paper jam 183
290–292 ADF Scanning Jams 183
293 Paper Missing 183
294 ADF Jam 184
31.yy Replace defective or missing
cartridge 178
35 Insufficient memory to support
37 Insufficient memory for Flash
Memory Defragment
operation 179
37 Insufficient memory to collate
job 179
paper
characteristics 55
letterhead 56
selecting 56
storing 57
unacceptable 56
paper capacities
trays 52
paper capacity
paper feed troubleshooting
message remains after jam is
cleared 197
page that jammed does not
reprint 197
paper jams
avoiding 42
paper jams, clearing
200-201 160
202 162
231 164
233 165
234 166
235 166
print job
canceling from Macintosh 68
canceling from printer control
panel 68
canceling from Windows 68
print quality
print quality test pages
printing 67
print quality troubleshooting
characters have jagged
edges 199
gray background 199
print is too light 202
toner fog or background
shading 203
242 167
251 168
290–294 169
toner rubs off 204
Index
229
39 Complex page, some data may
52 Not enough free space in flash
53 Unformatted flash
detected 180
54 Network <x> software
error 180
54 Standard network software
error 180
Remove packaging material,
Remove paper from standard
Scanner Jam Access Cover
Open 177
Remove packaging material, check
<x> 177
Remove paper from standard
output bin 177
replacing
reports
Unsupported USB device, please
remove 178
viewing 156
56 Standard USB port
disabled 180
58 Too many flash options
installed 180
Unsupported USB hub, please
remove 178
resolution, fax
changing 98
Waiting 178
840.02 Scanner Auto
Disabled 184
88.yy Cartridge is low 181
Answering 174
printer options troubleshooting
drawers 196
option not working 196
printer problems, solving
basic 174
printing
S
safeguarding
menus 156
scan to a computer
scan troubleshooting
cannot scan from a
computer 192
partial document or photo
scans 191
scanner unit does not close 188
scanning takes too long or freezes
scanner
DONOT TOUCH Readingflashdata
DO NOT POWER OFF 175
Fax Station Number not set
up 175
Formatting Flash 175
Invalid Engine Code 175
Load manual feeder with
<x> 176
Memory full, cannot send
faxes 176
Network 176
Programming flash 177
Automatic Document Feeder
(ADF) 15
functions 14
scanner glass
Q
cleaning 144
Scanner Jam Access Cover
Open 177
security
R
recommended print side 56
recycled paper
using 57
Programming flash 177
recycling 211
Index
230
setting
transparencies
job takes longer than
expected 186
setting up the printer
on a wired network
(Macintosh) 33
on a wired network
(Windows) 33
shortcuts, creating
e-mail 80
specialty media
loading 47
tips 64
trays
linking 53
loading 43
unlinking 53
troubleshooting
checking an unresponsive
printer 174
checking an unresponsive
scanner 190
contacting Customer
Support 207
multiple-language PDFs do not
print 185
unexpected page breaks
occur 187
troubleshooting, print quality
characters have jagged
edges 199
selecting 56
storing
paper 57
supplies 146
solving basic printer
problems 174
troubleshooting, copy
partial document or photo
copies 190
supplies
conserving 36
storing 146
supplies, ordering
supply notifications
configuring 157
unable to pause print job to make
copies 190
troubleshooting, display
display shows only
diamonds 174
troubleshooting, fax
can receive but not send
faxes 195
can send but not receive
faxes 194
cannot send or receive a fax 192
received fax has poor print
quality 195
troubleshooting, paper feed
message remains after jam is
cleared 197
page that jammed does not
reprint 197
troubleshooting, print
incorrect margins 200
toner fog or background
shading 203
troubleshooting, printer options
drawers 196
option not working 196
troubleshooting, scan
cannot scan from a
computer 192
partial document or photo
scans 191
scanner unit does not close 188
scanning takes too long or freezes
T
telecommunication
tips
card stock 66
envelopes 65
letterhead 63
transparencies 64
toner cartridge
replacing 149
toner cartridges
ordering 148
recycling 39
U
setting 41
unlinking trays 53
Index
231
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