Lexmark 13b4058 User Manual

Lexmark X264dn, X363dn,  
X364dn, and X364dw  
User's Guide  
February 2009  
Machine type(s):  
7013, 4549, 4564  
Model(s):  
231, 235, 432, 436, 43W, d01, d02, gd1, gd2, dn1, dn2, gd1, gd2  
Contents  
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Contents  
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Contents  
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Safety information  
Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.  
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product  
ormakeanyelectricalor cablingconnections,such as thefax feature,power cord,ortelephone,duringalightning  
storm.  
Refer service or repairs, other than those described in the user documentation, to a professional service person.  
This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark  
components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of  
other replacement parts.  
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system  
connections) are properly installed in their marked plug-in ports.  
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of  
procedures other than those specified herein may result in hazardous radiation exposure.  
This product uses aprintingprocess that heatstheprint media, andtheheat maycause themediatoreleaseemissions.  
You must understand the section in your operating instructions that discusses the guidelines for selecting print media  
to avoid the possibility of harmful emissions.  
CAUTION—HOT SURFACE: The fuser and the inside of the printer near the fuser may be hot. To reduce the risk  
of injury from a hot component, allow the surface to cool before removing paper from this area.  
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot  
component, allow the surface to cool before touching.  
Use care when you replace a lithium battery.  
CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced.  
Replace it only withthe same or anequivalenttype oflithium battery.Do notrecharge, disassemble, orincinerate  
a lithium battery. Discard used batteries according to the manufacturer's instructions and local regulations.  
Safety information  
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Use only the telecommunications (RJ-11) cord provided with this product or a 26 AWG or larger replacement when  
connecting this product to the public switched telephone network.  
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do  
not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture  
and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly  
for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.  
CAUTION—SHOCKHAZARD:To avoidthe riskofelectricshockwhen cleaningthe exterior ofthe printer, unplug  
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.  
CAUTION—SHOCK HAZARD: If you are installing an optional drawer after setting up the printer, then turn the  
printer off and unplug the power cord from the wall outlet before continuing.  
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory  
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the  
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,  
and unplug any cables going into the printer.  
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more  
trained personnel to move it safely.  
CAUTION—POTENTIAL INJURY: Follow these guidelines to avoid personal injury or printer damage:  
Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.  
Disconnect all cords and cables from the printer before moving it.  
Use the handholds located on both sides of the printer to lift it.  
Make sure your fingers are not under the printer when you set it down.  
Before setting up the printer, make sure there is adequate clearance around it.  
SAVE THESE INSTRUCTIONS.  
Safety information  
8
 
Learning about the printer  
Thank you for choosing this printer!  
We've worked hard to make sure it will meet your needs.  
To start using your new printer right away, use the setup materials that came with the printer, and then skim the  
User’s Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully,  
and make sure you check the latest updates on our Web site.  
We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied.  
Ifyou do encounter any problems alongthe way, one of our knowledgeable support representatives will be delighted  
to help you get back on track fast. And if you find something we could do better, please let us know. After all, you  
are the reason we do what we do, and your suggestions help us do it better.  
Finding information about the printer  
What are you looking for?  
Find it here  
Initial setup instructions:  
Setup documentation—The setup documentation  
came with the printer and is also available on the  
Lexmark Web site at  
Connecting the printer  
Installing the printer software  
Setup  
Instalación  
Instalação Asennus  
Instalacja Руководство по  
установке  
Installation Installazione Installatie Installasjon  
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Additional setup and instructions for using the printer:  
Selecting and storing paper and specialty media  
Loading paper  
User's Guide—The User's Guide is available on the  
Software and Documentation CD.  
Performing printing, copying, scanning, and faxing tasks,  
depending on your printer model  
Configuring printer settings  
Viewing and printing documents and photos  
Setting up and using printer software  
For updates, check our Web site at  
Setting up and configuring the printer on a network,  
depending on your printer model  
Caring for and maintaining the printer  
Troubleshooting and solving problems  
Learning about the printer  
9
       
What are you looking for?  
Find it here  
Help using the printer software  
Windows or Mac Help—Open a printer software  
program or application, and then click Help.  
Click  
to view context-sensitive information.  
Notes:  
The Help installs automatically with the printer  
software.  
The printer software is located in the printer  
Program folder or on the desktop, depending on  
your operating system.  
The latest supplemental information, updates, and technical  
support:  
Lexmark Support Web site—support.lexmark.com  
Note: Select your region, and then select your product  
Documentation  
Driver downloads  
Live chat support  
E-mail support  
to view the appropriate support site.  
Support telephone numbers and hours of operation for  
yourregionorcountrycanbefoundontheSupportWeb  
site or on the printed warranty that came with your  
printer.  
Telephone support  
Record the following information (located on the store  
receipt and the back of the printer), and have it ready  
when you contact support so that they may serve you  
faster:  
Machine Type number  
Serial number  
Date purchased  
Store where purchased  
Warranty information  
Warranty information varies by country or region:  
In the US—See the Statement of Limited Warranty  
included with this printer, or at  
Rest of the world—See the printed warranty that  
came with your printer.  
Selecting a location for the printer  
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lbs) and requires two or more  
trained personnel to lift it safely.  
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install  
any options, leave enough room for them also. It is important to:  
Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.  
Provide a flat, sturdy, and stable surface.  
Keep the printer:  
Away from the direct airflow of air conditioners, heaters, or ventilators  
Free from direct sunlight, humidity extremes, or temperature fluctuations  
Clean, dry, and free of dust  
Learning about the printer  
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Allow the following recommended amount of space around the printer for proper ventilation:  
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Rear  
Right side 203 mm (8 in.)  
Front 203 mm (8 in.)  
Left side 76 mm (3 in.)  
Top 254 mm (10 in.)  
305 mm (12 in.)  
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Printer configurations  
Basic model  
The following illustration shows the printer front with its basic features or parts:  
Learning about the printer  
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Front door release button  
Printer control panel  
Automatic Document Feeder (ADF)  
System board door  
Front door  
Multipurpose feeder door  
Note: Depending on your printer model, this could be the manual feeder door.  
Standard 250-sheet tray (Tray 1)  
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Standard exit bin  
The following illustration shows the printer back with its basic features or parts:  
Learning about the printer  
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1
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2
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Rear door  
1
2
3
Ethernet port  
Wireless antenna  
Note: The wireless antenna appears on wireless models only.  
Fax ports  
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Note: Fax ports appear on fax models only.  
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USB port  
Printer power cord socket  
Power switch  
Locking device  
Learning about the printer  
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Configured model  
The following illustration shows the printer configured with an optional 250- or 550-sheet drawer:  
1
Optional 250- or 550-sheet drawer (Tray 2)  
1
Basic functions of the scanner  
The scanner provides copy, fax, and scan capability. You can:  
Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.  
Send a fax using the printer control panel.  
Send a fax to multiple fax destinations at the same time.  
Scan documents and send them to your computer, an e-mail address, or a flash drive.  
Note: The fax function is available on selected printer models only.  
Learning about the printer  
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Understanding the ADF and scanner glass  
Automatic Document Feeder (ADF)  
Scanner glass  
Use the ADF for multiple-page documents.  
Use the scanner glass for single pages, small items (such as postcards or  
photos), transparencies, photo paper, or thin media (such as magazine  
clippings).  
Using the ADF  
The ADF can scan multiple pages, including two-sided pages on some models. When using the ADF:  
Load the document into the ADF faceup, short edge first.  
Adjust the paper guides to touch the sides of the paper loaded.  
Remove staples before loading.  
Separate punched sheets before loading.  
Load up to 50 sheets of plain paper in the ADF input tray, based on 75 g/m2 (20 lb.) paper.  
Scan sizes from 124.46 x 127 mm (4.9 x 5 in.) to 215.9 x 355.6 mm (8.5 x 14 in.).  
Scan documents with mixed page sizes (letter and legal).  
Scan media weights from 52 to 120 g/m2 (14 to 32 lb).  
Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
Using the scanner glass  
The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:  
Place a document facedown on the scanner glass in the upper left corner.  
Scan or copy documents up to 215.9 x 297.18 mm (8.5 x 11.7 in.).  
Copy books up to 25.3-mm (1-in.) thick.  
Learning about the printer  
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Understanding the printer control panel  
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Copy  
Copies  
Fax  
Content  
Darkness  
Text  
Copy  
Menu  
Back  
Text/Photo  
Photo  
Stop/Cancel  
Redial/Pause  
@!.  
ABC  
JKL  
DEF  
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Scan/Email  
Fax  
MNO  
Scale  
Resolution  
Options  
Hook  
PQRS  
TUV  
WXYZ  
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Select  
Options  
Start  
Duplex/2-Sided  
Shortcuts  
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Item  
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Description  
Selections and settings Select a function such as Copy, Scan, Email, or Fax. Change default copy and scan settings  
such as the numberof copies, duplex printing, copy options, and scaling. Use the address  
book when scanning to e-mail.  
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Display area  
View scanning, copying, faxing, and printing options as wellas statusand error messages.  
Access the administration menus, start, stop, or cancel a print job.  
Keypad area  
Enter numbers, letters, or symbols on the display, print using the USB flash memory  
device, or change the default fax settings.  
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Item  
Description  
Copy  
Enters the copy function  
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Content  
Copies  
Scale  
Enhances copy, scan, e-mail, or fax quality. Choose from Text, Text/Photo, or Photo.  
Enters the number of copies to print  
Changes the size of the copied document to fit onto the currently selected paper size  
Changes Original Size, Paper Source, and Collate settings  
Options  
Address Book Opens the address book  
Darkness Adjusts the current darkness settings  
Learning about the printer  
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Item  
8
Description  
Duplex 2-Sided Makes a two-sided copy  
Note: On selected printer models, you can also perform two-sided scan jobs.  
Enters the fax function  
Fax  
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Note: Fax mode is not available on selected printer models.  
Scan/Email  
Enters the scan or scan to e-mail function  
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Item  
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Description  
Enters the administration menus  
Menu  
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Display  
View scanning, copying, faxing, and printing options as well as status and error messages.  
Stop/Cancel Stops all printer activity  
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Start  
Starts a copy or scan job  
Scrolls right  
Right arrow  
Learning about the printer  
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Item  
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Description  
Select  
Accepts menu selections and settings  
Left arrow  
Indicator light  
Back  
Scrolls left  
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Off—The power is off.  
Blinking green—The printer is warming up, processing data, or printing.  
Solid green—The printer is on, but idle.  
Blinking red—Operator intervention is needed.  
Returns one screen at a time to the Readyscreen  
Note: An error beep sounds when you press  
if a flash drive is connected and the USB menu  
is displayed.  
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Item  
1
Description  
Redial/Pause  
Keypad  
Press once to cause a two- or three-second dial pause in a fax number. In the “Fax To” field,  
a Dial Pause is represented by a comma (,).  
Press to redial a fax number.  
Enters numbers, letters, or symbols on the display  
2
Learning about the printer  
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Item  
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Description  
Front USB port  
Lets you scan to a flash drive or print supported file types  
Notes:  
The front USB port is available only on selected printer models.  
When a USB flash memory device is inserted into the printer, the printer can only scan to  
theUSBdeviceorprintfilesfromtheUSBdevice.Allotherprinterfunctionsareunavailable.  
Shortcuts  
Enters the shortcut screen  
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Hook  
Press  
once to take the telephone line off-hook (like picking up a telephone receiver). Press  
a second time to hang up the line.  
Note: The Hook button is available only on selected printer models.  
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Options  
Changes Original Size, Broadcast, Delayed Send, and Cancel settings  
Selects a dpi value for the scan  
Resolution  
Note: Press the arrow buttons to scroll through the values, and then press  
to enter a value.  
Learning about the printer  
19  
Additional printer setup  
Installing internal options  
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory  
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the  
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,  
and unplug any cables going into the printer.  
Installing a flash memory card  
The system board has a connection for one optional flash memory card.  
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory  
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the  
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,  
and unplug any cables going into the printer.  
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch  
something metal on the printer before touching any system board electronic components or connectors.  
1 Access the system board.  
Additional printer setup  
20  
     
2 Unpack the card.  
Note: Avoid touching the connection points along the edge of the card.  
3 Holding the card by its sides, align the card with the connector on the system board.  
4 Push the card firmly into place.  
Notes:  
The entire length of the connector on the card must touch and be flush against the system board.  
Be careful not to damage the connectors.  
If your printer model does not fax, your system board will not have the fax card attached to the system board.  
5 Close the system board door.  
Additional printer setup  
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Installing hardware options  
Installing a 250- or 550-sheet drawer  
The printer supports one optional drawer; you can install a 250- or 550-sheet drawer.  
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory  
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the  
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,  
and unplug any cables going into the printer.  
1 Unpack the drawer, and then remove any packing material from the outside of the drawer.  
2 Remove the tray from the support unit.  
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Support unit  
Tray  
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3 Remove any packing material and tape from inside the tray.  
4 Insert the tray into the support unit.  
5 Place the drawer in the location chosen for the printer.  
Additional printer setup  
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6 Align the printer with the drawer, and then lower the printer into place.  
Attaching cables  
1 Connect the printer to a computer or a network.  
For a local connection, use a USB cable.  
For a network connection, use an Ethernet cable.  
2 Connect the power cord to the printer first and then to a wall outlet.  
Additional printer setup  
23  
   
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Ethernet port  
Fax ports  
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2
Note: The fax ports are available on selected printer models only.  
USB port  
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Printer power cord socket  
Verifying printer setup  
Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up  
correctly by printing the following:  
Menu settings page—Use this page to verify that all printer options are installed correctly. A list of installed  
options appears toward the bottom of the page. If an option you installed is not listed, then it is not installed  
correctly. Remove the option and install it again.  
Network setup page—If your printer is a network model and is attached to a network, print a network setup  
page to verify the network connection. This page also provides important information that aids network printing  
configuration.  
Additional printer setup  
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Printing a menu settings page  
Print a menu settings page to review the current menu settings and to verify printer options are installed correctly.  
Note: If you have not made any menu item settings changes yet, then the menu settings page lists all the factory  
default settings. Once you select and save other settings from the menus, they replace the factory default settings  
as user default settings. A user default setting remains in effect until you access the menu again, choose another value,  
and save it.  
1 Make sure the printer is on and Readyappears.  
2 From the printer control panel, press  
.
3 Press the arrow buttons until Reportsappears, and then press  
.
4 Press the arrow buttons until Menu Settings Pageappears, and then press  
.
After the menu settings page prints, Readyappears.  
Printing a network setup page  
If the printer is attached to a network, print a network setup page to verify the network connection. This page also  
provides important information that aids network printing configuration.  
1 Make sure the printer is on and Readyappears.  
2 From the printer control panel, press  
.
3 Press the down arrow button until Reportsappears, and then press  
.
4 Press the down arrow button until Network Setup Pageappears, and then press  
.
After the network setup page prints, Readyappears.  
5 Check the first section on the network setup page, and confirm that Status is “Connected.”  
If Status is “Not Connected,” the LAN drop may not be active, the network cable may be malfunctioning, or, if you  
have a wireless printer model, the wireless network may not be configured properly. Consult a system support  
person for a solution, and then print another network setup page.  
Setting up the printer software  
Installing printer software  
A printer driver is software that lets the computer communicate with the printer. The printer software is typically  
installed during the initial printer setup. If you need to install the software after setup, follow these instructions:  
For Windows users  
1 Close all open software programs.  
2 Insert the Software and Documentation CD.  
3 From the main installation dialog, click Install.  
4 Follow the instructions on the screen.  
Additional printer setup  
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For Macintosh users  
1 Close all open software applications.  
2 Insert the Software and Documentation CD.  
3 From the Finder desktop, double-click the printer CD icon that automatically appears.  
4 Double-click the Install icon.  
5 Follow the instructions on the screen.  
Using the World Wide Web  
1 Go to the Lexmark Web site at www.lexmark.com.  
2 From the Drivers & Downloads menu, click Driver Finder.  
3 Select your printer, and then select your operating system.  
4 Download the driver and install the printer software.  
Updating available options in the printer driver  
Once the printersoftware and any optionsare installed, itmay be necessary to manually add the optionsinthe printer  
driver to make them available for print jobs.  
For Windows users  
1 Do one of the following:  
In Windows Vista  
a Click  
.
b Click Control Panel.  
c Click Hardware and Sound.  
d Click Printers.  
In Windows XP  
a Click Start.  
b Click Printers and Faxes.  
In Windows 2000  
a Click Start.  
b Click Settings Printers.  
2 Select the printer.  
3 Right-click the printer, and then select Properties.  
4 Click the Install Options tab.  
5 Under Available Options, add any installed hardware options.  
6 Click Apply.  
Additional printer setup  
26  
 
For Macintosh users  
In Mac OS X version 10.5 or later  
1 From the Apple menu, choose System Preferences.  
2 Click Print & Fax.  
3 Select the printer, and then click Options & Supplies.  
4 Click Driver, and then add any installed hardware options.  
5 Click OK.  
In Mac OS X version 10.4 and earlier  
1 From the Go menu, choose Applications.  
2 Double-click Utilities, and then double-click Print Center or Printer Setup Utility.  
3 Select the printer, and then from the Printers menu, choose Show Info.  
4 From the pop-up menu, choose Installable Options.  
5 Add any installed hardware options, and then click Apply Changes.  
Setting up wireless printing  
Note: Wireless printing is available on select printer models only.  
Information you will need to set up the printer on a wireless  
network  
Note: Do not connect the installation or network cables until prompted to do so by the setup software.  
SSID—The SSID is also referred to as the network name.  
Wireless Mode (or Network Mode)—The mode will be either infrastructure or ad hoc.  
Channel (for ad hoc networks)—The channel defaults to auto for infrastructure networks.  
Some ad hoc networks will also require the auto setting. Check with your system support person if you are not  
sure which channel to select.  
Security Method—There are three basic options for Security Method:  
WEP key  
If your network uses more than one WEP key, enter up to four in the provided spaces. Select the key currently  
in use on the network by selecting the Default WEP Transmit Key.  
or  
WPA or WPA2 passphrase  
WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be  
set for the same type on the router and on the printer, or the printer will not be able to communicate on the  
network.  
No security  
If your wireless network does not use any type of security, then you will not have any security information.  
Note: Using an unsecured wireless network is not recommended.  
Additional printer setup  
27  
   
If you are installing the printer on an 802.1X network using the Advanced method, then you may need the following:  
Authentication type  
Inner authentication type  
802.1X username and password  
Certificates  
Note: For more information on configuring 802.1X security, see the Networking Guide on the Software and  
Documentation CD.  
Installing the printer on a wireless network (Windows)  
Before you install the printer on a wireless network, make sure that:  
Your wireless network is set up and working properly.  
The computer you are using is connected to the same wireless network where you want to set up the printer.  
1 Connect the power cable to the printer and then to a properlygroundedelectrical outlet,and then turn theprinter  
on.  
1
2
Note: For fax setup, see the User's Guide on the Software and Documentation CD.  
Make sure the printer and computer are fully on and ready.  
Do not connect the USB cable until instructed to do so on the screen.  
Additional printer setup  
28  
 
2 Insert the Software and Documentation CD.  
3 Click Install Printer and Software.  
4 Click Agree to accept the terms of the License Agreement.  
5 Select Suggested and then click Next.  
6 Click Wireless Network Attach.  
7 Remove the label covering the USB port on the back of the printer.  
8 Temporarily connect a USB cable between the computer on the wireless network and the printer.  
Notes:  
After the printer is configured, the software will instruct you to disconnect the temporary USB cable so you  
can print wirelessly.  
If your printer has faxing capabilities, then connect the telephone cable.  
Additional printer setup  
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9 Follow the on-screen instructions to complete the software installation.  
Note: Basic is the recommended path to choose. Choose Advanced only if you want to customize your  
installation.  
10 To allow other computers on the wireless network to use the wireless printer, follow steps 2 through 6 for each  
computer.  
Installing the printer on a wireless network (Macintosh)  
Before you install the printer on a wireless network, make sure that:  
Your wireless network is set up and working properly.  
The computer you are using is connected to the same wireless network where you want to set up the printer.  
Prepare to configure the printer  
1 Locate the printerMACaddress on the sheet that came withthe printer. Write the last sixdigitsof the MACaddress  
in the space provided below:  
MAC address: ___ ___ ___ ___ ___ ___  
2 If your printer has faxing capabilities, then connect the telephone cable.  
3 Connect the power cable to the printer, and then to a properly grounded electrical outlet, and then turn the  
printer on.  
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2
Enter the printer information  
1 Access the AirPort options.  
In Mac OS X version 10.5 or later  
a From the Apple menu, choose System Preferences.  
b Click Network.  
c Click AirPort.  
In Mac OS X version 10.4 and earlier  
a From the Go menu, choose Applications.  
b Double-click Internet Connect.  
c From the toolbar, click AirPort.  
Additional printer setup  
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2 From the Network pop-up menu, select print server xxxxxx, where the x’s are the last six digits of the MAC  
address located on the MAC address sheet.  
3 Open the Safari browser.  
4 From the Bookmarks drop-down menu, select Show.  
5 Under Collections, select Bonjour or Rendevous, and then double-click the printer name.  
Note: The application is referred to as Rendezvous in MAC OS X version 10.3, but is now called Bonjour by Apple  
Computer.  
6 From the main page of the Embedded Web Server, navigate to the page where the wireless settings information  
is stored.  
Configure the printer for wireless access  
1 Type the name of your network (SSID) in the appropriate field.  
2 Select Infrastructure as your Network Mode if you are using a wireless router.  
3 Select the type of security you use to protect your wireless network.  
4 Enter the security information necessary for the printer to join your wireless network.  
5 Click Submit.  
6 Open the AirPort application on your computer:  
In Mac OS X version 10.5 or later  
a From the Apple menu, choose System Preferences.  
b Click Network.  
c Click AirPort.  
In Mac OS X version 10.4 and earlier  
a From the Go menu, choose Applications.  
b Double-click Internet Connect.  
c From the toolbar, click AirPort.  
7 From the Network pop-up menu, select your wireless network.  
Configure your computer to use the printer wirelessly  
To print to a network printer, each Macintosh user must install a custom PostScript Printer Description (PPD) file and  
create a printer in the Print Center or Printer Setup Utility.  
1 Install a PPD file on the computer:  
a Insert the Software and Documentation CD in the CD or DVD drive.  
b Double-click the installer package for the printer.  
c From the Welcome screen, click Continue.  
d Click Continue again after viewing the Readme file.  
e Click Continue after viewing the license agreement, and then click Agree to accept the terms of the  
agreement.  
Additional printer setup  
31  
f
Select a Destination, and then click Continue.  
g From the Easy Install screen, click Install.  
h Type the user password, and then click OK.  
All necessary software is installed on the computer.  
i
Click Restart when installation is complete.  
2 Add the printer:  
a For IP printing:  
In Mac OS X version 10.5 or later  
1 From the Apple menu, choose System Preferences.  
2 Click Print & Fax.  
3 Click +.  
4 Select the printer from the list.  
5 Click Add.  
In Mac OS X version 10.4 and earlier  
1 From the Go menu, choose Applications.  
2 Double-click Utilities.  
3 Locate and double-click Printer Setup Utility or Print Center.  
4 From the Printer List, choose Add.  
5 Select the printer from the list.  
6 Click Add.  
b For AppleTalk printing:  
In Mac OS X version 10.5  
1 From the Apple menu, choose System Preferences.  
2 Click Print & Fax.  
3 Click +.  
4 Click AppleTalk.  
5 Select the printer from the list.  
6 Click Add.  
In Mac OS X version 10.4  
1 From the Go menu, choose Applications.  
2 Double-click Utilities.  
3 Locate and double-click Print Center or Printer Setup Utility.  
4 From the Printer List, choose Add.  
5 Choose the Default Browser tab.  
6 Click More Printers.  
7 From the first pop-up menu, choose AppleTalk.  
8 From the second pop-up menu, choose Local AppleTalk zone.  
9 Select the printer from the list.  
10 Click Add.  
Additional printer setup  
32  
Installing the printer on a wired network  
Use the following instructions to install the printer on a wired network. These instructions apply to Ethernet and fiber  
optic network connections.  
Before you install the printer on a wired network, make sure that:  
You have completed the initial setup of the printer.  
The printer is connected to your network with the appropriate type of cable.  
For Windows users  
1 Insert the Software and Documentation CD.  
Wait for the Welcome screen to appear.  
If the CD does not launch after a minute, then launch the CD manually:  
a Click , or click Start and then click Run.  
b In the Start Search or Run box, type D:\setup.exe, where Dis the letter of your CD or DVD drive.  
2 Click Install Printer and Software.  
3 Click Agree to agree to the License Agreement.  
4 Select Suggested, and then click Next.  
Note: To configure the printer using a static IP address, IPv6, or scripts, select Custom and follow the on-screen  
instructions.  
5 Select Wired Network Attach, and then click Next.  
6 Select the printer manufacturer from the list.  
7 Select the printer model from the list, and then click Next.  
8 Select the printer from the list of printers discovered on the network, and then click Finish.  
Notes:  
If your configured printer does not appear in the list of discovered printers, then click Add Port and follow  
the on-screen instructions.  
If you do not know the IP address of the printer, then print a network setup page and locate the IP address  
in the TCP/IP section.  
9 Follow the on-screen instructions to complete the installation.  
For Macintosh users  
1 Allow the network DHCP server to assign an IP address to the printer.  
2 Print the network setup page from the printer. For information on printing a network setup page, see “Printing  
3 Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you  
are configuring access for computers on a different subnet than the printer.  
Additional printer setup  
33  
 
4 Install the drivers and add the printer.  
a Install a PPD file on the computer:  
1 Insert the Software and Documentation CD in the CD or DVD drive.  
2 Double-click the installer package for the printer.  
3 From the Welcome screen, click Continue.  
4 Click Continue again after viewing the Readme file.  
5 Click Continue after viewing the license agreement, and then click Agree to accept the terms of the  
agreement.  
6 Select a Destination, and then click Continue.  
7 From the Easy Install screen, click Install.  
8 Type the user password, and then click OK.  
All the necessary software is installed on the computer.  
9 Click Restart when installation is complete.  
b Add the printer:  
For IP printing:  
In Mac OS X version 10.5 or later  
1 From the Apple menu, choose System Preferences.  
2 Click Print & Fax.  
3 Click +.  
4 Select the printer from the list.  
5 Click Add.  
In Mac OS X version 10.4 and earlier  
1 From the Go menu, choose Applications.  
2 Double-click Utilities.  
3 Double-click Printer Setup Utility or Print Center.  
4 From the Printer List, click Add.  
5 Select the printer from the list.  
6 Click Add.  
For AppleTalk printing:  
In Mac OS X version 10.5  
1 From the Apple menu, choose System Preferences.  
2 Click Print & Fax.  
3 Click +.  
4 Click AppleTalk.  
5 Select the printer from the list.  
6 Click Add.  
In Mac OS X version 10.4 and earlier  
1 From the Go menu, choose Applications.  
2 Double-click Utilities.  
3 Double-click Print Center or Printer Setup Utility.  
Additional printer setup  
34  
4 From the Printer List, click Add.  
5 Choose the Default Browser tab.  
6 Click More Printers.  
7 From the first pop-up menu, choose AppleTalk.  
8 From the second pop-up menu, select Local AppleTalk zone.  
9 Select the printer from the list.  
10 Click Add.  
Note: If the printer does not show up in the list, then you may need to add it using the IP address. Contact  
your system support person for assistance.  
Additional printer setup  
35  
Minimizing your printer's environmental  
impact  
Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact  
on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and  
provide collection and recycling programs. For more information, see:  
The Notices chapter  
The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment  
The Lexmark recycling program at www.lexmark.com/recycling  
Byselectingcertain printersettingsortasks,you may be able toreduce yourprinter'simpactevenfurther.Thischapter  
outlines the settings and tasks that may yield a greater environmental benefit.  
Saving paper and toner  
Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly  
reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on  
both sides of the paper and printing multiple pages on one side of a single sheet of paper.  
For information on how you can quickly save paper and energy using one printer setting, see "Using Eco-Mode".  
Using recycled paper  
As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically  
for use in laser printers. For more information on recycled papers that work well with your printer, see “Using recycled  
Conserving supplies  
There are a number of ways to reduce the amount of paper you use when printing, copying, or receiving faxes. You  
can:  
Use both sides of the paper  
You can control whether print appears on one or two sides of the paper for an incoming fax, a printed document, or  
a copy. For more information, see:  
Place multiple pages on one sheet of paper  
You can print up to 16 consecutive pages of a multiple-page document onto one side of a single sheet of paper from  
the Print dialog.  
To copy two or four consecutive pages of a multiple-page document onto one side of a single sheet of paper, see  
Minimizing your printer's environmental impact  
36  
       
Choose scanning  
You can avoid making a paper output of a document or photograph by scanning it to save to a computer program,  
application, or flash drive. For more information, see:  
Check your first draft for accuracy  
Before printing or making multiple copies of a document:  
Use the Lexmark preview feature, which you can select from the Print dialog, the Lexmark Toolbar, or the printer  
display, to see what the document will look like before you print it.  
Print one copy of the document to check its content and format for accuracy.  
Avoid paper jams  
Carefully select and load paper to avoid paper jams. For more information, see “Avoiding jams” on page 42.  
Saving energy  
You may be able to further reduce energy by adjusting Power Saver.  
Using Eco-Mode  
Use Eco-Mode to quickly select one or more ways to reduce your printer's environmental impact.  
Note: See the table for the multiple settings that change when you select an Eco-Mode setting.  
Choose  
To  
Energy  
Reduce energy use, especially when the printer is idle.  
Printer engine motors do not start until a job is ready to print. You may notice a short delay before the  
first page is printed.  
The printer enters Power Saver mode after one minute of inactivity.  
When the printer enters Power Saver mode, the printer control panel display and option lights are  
turned off.  
The scanner lamps are activated only when a scan job is started.  
Paper  
Print appears on both sides of a print, copy, or received fax.  
Fax transmission log features are turned off.  
Energy/Paper Use all the settings associated with Energy mode and Paper mode.  
Off Use factory default settings. This setting supports the performance specifications for your printer.  
To select an Eco-Mode setting:  
1 From the printer control panel, press  
.
2 Press the arrow buttons until Settingsappears, and then press  
.
3 Press the arrow buttons until General Settingsappears, and then press  
.
Minimizing your printer's environmental impact  
37  
     
4 Press the arrow buttons until Eco-Modeappears, and then press  
.
5 Select the setting you want, and then press  
.
Submitting changesappears.  
Adjusting Power Saver using the printer control panel  
1 Make sure the printer is on and Readyappears.  
2 From the printer control panel, press  
3 Press the arrow buttons until Settingsappears, and then press  
4 Press the arrow buttons until General Settingsappears, and then press  
5 Press the arrow buttons until Timeoutappears, and then press  
6 Press the arrow buttons until Power Saverappears, and then press  
.
.
.
.
.
7 Press the arrow buttons to enter the number of minutes for the printer to wait before entering the Power Saver  
mode. Available settings range from 1–240 minutes.  
8 Press  
.
Submitting changesappears.  
9 Press  
, and then press  
until Readyappears.  
Adjusting Power Saver using the Embedded Web Server  
Available settings range from 1-240 minutes. The factory default setting is 30 minutes.  
To increase or decrease the number of minutes before the printer enters Power Saver mode:  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address  
in the TCP/IP section.  
2 Click Settings, and then click General Settings.  
3 Click Timeouts.  
4 In the Power Saver box, increase or decrease the number of minutes you want the printer to wait before it enters  
Power Saver mode.  
5 Click Submit.  
Recycling  
Lexmark provides collection programs and environmentally progressive approaches to recycling. For more  
information, see:  
The Notices chapter  
The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment  
The Lexmark recycling program at www.lexmark.com/recycling  
Minimizing your printer's environmental impact  
38  
       
Recycling Lexmark products  
To return Lexmark products to Lexmark for recycling:  
1 Visit our Web site at www.lexmark.com/recycle.  
2 Find the product type you want to recycle, and then select your country from the list.  
3 Follow the instructions on the computer screen.  
Recycling Lexmark packaging  
Lexmark continually strives to minimize packaging. Less packaging helps to ensure that Lexmark printers are  
transported in the most efficient and environmentally sensitive manner and that there is less packaging to dispose  
of. These efficiencies result in fewer greenhouse emissions, energy savings, and natural resource savings.  
Lexmark cartons are 100% recyclable where corrugated recycling facilities exist. Facilities may not exist in your area.  
Expanded polystyrene (EPS) foam used in Lexmark packaging is recyclable where foam recycling facilities exist.  
Facilities may not exist in your area. For information on EPS foam recycling locations:  
1 Visit EPS Recycling International's Web site at www.epsrecycling.org/pages/intcon.html.  
2 Select your country or region from the list, and then click the links or use the contact information provided.  
When you return a cartridge to Lexmark, you can reuse the box that the cartridge came in. Lexmark will recycle the  
box.  
Returning Lexmark cartridges for reuse or recycling  
The Lexmark Cartridge Collection Program diverts millions of Lexmark cartridges from landfills annually by making  
it both easy and free for Lexmark customers to return used cartridges to Lexmark for reuse or recycling. One hundred  
percent of the empty cartridges returned to Lexmark are either reused or demanufactured for recycling. Boxes used  
to return the cartridges are also recycled.  
To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge  
and use the pre-paid shipping label. You can also:  
1 Visit our Web site at www.lexmark.com/recycle.  
2 From the Toner Cartridges section, select your country from the list.  
3 Follow the instructions on the computer screen.  
Reducing printer noise  
Use Quiet Mode to reduce the printer noise.  
Note: See the table for the multiple settings that change when you select a Quiet Mode setting.  
Minimizing your printer's environmental impact  
39  
         
Choose  
To  
On  
Reduce printer noise.  
You may notice a reduction in processing speed.  
Printer engine motors do not start until a job is ready to print. You may notice a  
short delay before the first page is printed.  
Fans run at a reduced speed or are turned off.  
If your printer has faxing capability, fax sounds are reduced or disabled, including  
the fax speaker and ringer.  
Off  
Use factory default settings. This setting supports the performance specifications for  
your printer.  
To select a Quiet Mode setting:  
1 From the printer control panel, press  
2 Press the arrow buttons until Settingsappears, and then press  
3 Press the arrow buttons until General Settingsappears, and then press  
.
.
.
4 Press the arrow buttons until Quiet Modeappears, and then press  
.
5 Select the setting you prefer between Yesand No, and then press  
.
Submitting changesappears.  
Minimizing your printer's environmental impact  
40  
Loading paper and specialty media  
This section explains how to load the trays and feeders. It also includes information about paper orientation, setting  
the Paper Size and Paper Type, and linking and unlinking trays.  
Setting the Paper Size and Paper Type  
After you set the Paper Size and Paper Type to the correct settings for the size and type used in the trays, then any  
trays containing the same size and type are automatically linked by the printer.  
Note: If the size of the paper being loaded now is the same size as the previously loaded paper, do not change the  
Paper Size setting.  
1 Make sure the printer is on and Readyappears.  
2 From the printer control panel, press  
.
Paper Menuappears.  
3 Press  
.
4 Press the arrow buttons until Size/Typeappears, and then press  
.
Select Sourceappears.  
5 Press the arrow buttons until the correct source appears, and then press  
.
Sizeappears under the source name.  
6 Press  
.
7 Press the arrow buttons until the correct size appears, and then press  
.
Submitting Changesappears, followed by Size.  
8 Press the arrow buttons until Typeappears, and then press  
.
9 Press the arrow buttons until the correct type appears, and then press  
.
Submitting Changesappears, followed by Type.  
Configuring Universal paper settings  
The Universal Paper Size is a user-defined setting that lets you print on paper sizes that are not preset in the printer  
menus. Set the Paper Size for the Manual Feeder to Universal when the size you want is not available from the Paper  
Size menu. Then, specify all of the following Universal size settings for your paper:  
Units of measure (inches or millimeters)  
Portrait Height and Portrait Width  
Feed Direction  
Note: The smallest supported Universal size is 76 x 127 mm (3 x 5 in.); the largest is 216 x 356 mm (8.5 x 14 in.). Paper  
that weighs at least 75 g/m2 (20 lb) is recommended for sizes less than or equal to 182 mm (7.17 in.) wide.  
Loading paper and specialty media  
41  
     
Specify a unit of measurement  
1 Make sure the printer is on and Readyappears.  
2 From the printer control panel, press  
.
Paper Menuappears.  
3 Press  
.
4 Press the arrow buttons until Universal Setupappears, and then press  
.
5 Press the arrow buttons until Units of Measureappears, and then press  
.
6 Press the arrow buttons until the correct unit of measure appears, and then press  
.
Submitting Changesappears, followed by the Universal Setupmenu.  
Specify the paper height and width  
Defining a specific height and width measurement for the Universal paper size (in the portrait orientation) allows  
the printer to support the size, including support for standard features such as duplex printing and printing multiple  
pages on one sheet.  
Note: Select Portrait Heightto adjust the paper height setting or Paper Widthto adjust the paper width  
setting, or adjust both. Instructions to adjust both follow.  
1 From the Universal Setup menu, press the arrow buttons until Portrait Widthappears, and then press  
.
2 Press the left arrow button to decrease the setting or the right arrow button to increase the setting, and then  
press  
.
Submitting Changesappears, followed by the Universal Setupmenu.  
3 From the Universal Setup menu, press the arrow buttons until Portrait Heightappears, and then press  
.
4 Press the left arrow button to decrease the setting or the right arrow button to increase the setting, and then  
press  
.
Submitting Changesappears, followed by the Universal Setupmenu.  
Avoiding jams  
The following hints can help you avoid jams:  
Paper tray recommendations  
Make sure the paper lies flat in the paper tray.  
Do not remove the paper tray while the printer is printing.  
Do not load the paper tray while the printer is printing. Load it prior to printing, or wait for a prompt to load it.  
Do not load too much paper. Make sure the stack height does not exceed the indicated maximum height.  
Make sure the guides in the paper tray or the manual feeder are properly positioned and are not pressing too  
tightly against the paper or envelopes.  
Push the paper tray in firmly after loading paper.  
Loading paper and specialty media  
42  
   
Paper recommendations  
Use only recommended paper or specialty media.  
Do not load wrinkled, creased, damp, bent, or curled paper.  
Flex, fan, and straighten paper before loading it.  
Do not use paper that has been cut or trimmed by hand.  
Do not mix paper sizes, weights, or types in the same stack.  
Make sure all sizes and types are set correctly in the printer control panel menus.  
Store paper per the manufacturer's recommendations.  
Loading trays  
1 Pull the tray completely out.  
Note: Do not remove trays while a job prints or while Busyappears on the display. Doing so may cause a jam.  
Loading paper and specialty media  
43  
   
2 Squeeze and slide the guides to the correct position for the paper size you are loading.  
1
3
4
2
For long paper like A4 or legal, squeeze and slide the length guide backwards to accommodate the length of  
paper you are loading.  
If you are loading A6-size paper:  
a Squeeze and slide the length guide toward the center of the tray to the A5 size position.  
b Raise the A6 backstop.  
Notes:  
The standard tray accommodates only 150 sheets of A6-size paper. Notice the maximum fill line on the A6  
backstop which indicates the maximum height for loading A6-size paper. Do not try to overload the tray.  
A6-size paper cannot be loaded in the optional tray.  
Loading paper and specialty media  
44  
Notes:  
Use the size indicators on the bottom of the tray to help position the guide.  
For setup, load letter- or A4-size paper based on the standard size for your country or region.  
3 Flex a stack of paper back and forth to loosen the sheets, and then fan them. Do not fold or crease the paper.  
Straighten the edges on a level surface.  
4 Load the paper stack toward the back of the tray as shown with the recommended print side facedown.  
Note: The maximum fill line on the width guide indicates the maximum height for loading paper. Do not load  
A6-size paper to the maximum fill line; the tray holds only 150 sheets of A6-size paper.  
1
Maximum fill line  
1
Loading paper and specialty media  
45  
Load letterhead with the top edge of the sheet toward the front of the tray and the design facedown.  
LETTERHEAD  
5 Squeeze and slide the guides to lightly touch the side of the stack.  
1
2
6 Insert the tray.  
7 If the paper type you loaded differs from the type that was previously loaded in the tray, then change the Paper  
Type setting for the tray.  
Loading paper and specialty media  
46  
Using a multipurpose or manual feeder  
Some models of the printer have a multipurpose feeder, whereas other models have a manual feeder. The  
multipurpose feeder can be loaded like a tray with up to 50 sheets of paper. The manual feeder can be loaded with  
one sheet of paper at a time.  
Using the multipurpose feeder  
You may want to use the multipurpose feeder when you print on different sizes and types of papers or specialty  
media, such as card stock, transparencies, paper labels, and envelopes. You may also want to use the multipurpose  
feeder for single-page print jobs on letterhead or on other specialty media you do not keep in a tray.  
Opening the multipurpose feeder  
1 Pull the multipurpose feeder door down.  
2 Pull the extension forward.  
Loading paper and specialty media  
47  
   
3 Pull the extension so it flips forward and down.  
Loading the multipurpose feeder  
1 Squeeze and slide the guides out fully.  
2 Flex sheets of paper or paper labels back and forth to loosen them, and then fan them. Do not fold or crease the  
paper or labels. Straighten the edges on a level surface.  
3 Load the paper or specialty media.  
Notes:  
Do not force paper into the multipurpose feeder.  
Do not exceed the maximum stack height. Overfilling may cause jams.  
Loading paper and specialty media  
48  
Loadpaper,transparencies,andcardstockwiththerecommendedprintsidefaceupandthetopedgeentering  
the printer first. For more information on loading transparencies, see the packaging the transparencies came  
in.  
Load letterhead with the logo faceup and the top edge entering the printer first.  
Loading paper and specialty media  
49  
Load envelopes with the flap side down and the stamp location in the position shown.  
Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings,  
or self-stick adhesives. These envelopes may severely damage the printer.  
4 Squeeze and slide the guides to support the paper.  
5 Slide the paper gently into the multipurpose feeder until it comes to a stop. Make sure the paper fits loosely and  
is not bent or wrinkled.  
6 From the printer control panel, set the Paper Size and Paper Type.  
Loading paper and specialty media  
50  
Using the manual feeder  
The manual feeder can feed only one sheet of paper at a time. You can use the manual feeder to print on paper types  
or sizes that are not currently loaded in a tray.  
1 Open the manual feeder door.  
2 Load one sheet of paper faceup into the center of the manual feeder.  
Notes:  
Load letterhead faceup, with the top of the sheet entering first.  
Load envelopes with the flap side down and with the stamp area as shown.  
Loading paper and specialty media  
51  
 
3 Feed paper into the manual feeder only to the point where its leading edge can contact the paper guides.  
4 Adjust the paper guides to the paper width.  
Warning—Potential Damage: Do not force the paper into the feeder. Forcing the paper causes jams.  
Paper capacities  
The capacities of the trays and feeders are based on 75 g/m2 (20 lb) paper.  
Load up to  
Notes  
Vinyl, pharmacy, or dual-sided labels are not supported. Use paper  
labels only. Single-sided paper labels designed for laser printers  
are supported for occasional use. It is recommended to print no  
more than 20 pages of paper labels per month.  
Tray 1  
250 sheets of paper  
150 sheets of A6-size paper  
50 paper labels  
50 transparencies  
Tray 2  
Only one optional drawer may be installed on the printer at a time.  
The maximum amount of paper that can be loaded depends on  
whether you have an optional 250- or 550-sheet tray.  
250 or 550 sheets of paper  
50 paper labels  
Multipurpose feeder  
50 sheets of paper  
15 paper labels  
Feed paper into the multipurpose feeder only to the point where  
its leading edge can contact the paper guides. Do not force the  
paper into the feeder.  
10 transparencies  
10 sheets of card stock  
7 envelopes  
Manual feeder  
1 sheet of paper  
1 sheet of paper labels  
1 transparency  
Depending on your printer model, you have either a multipurpose  
feeder or a manual feeder.  
1 sheet of card stock  
1 envelope  
Loading paper and specialty media  
52  
   
Linking and unlinking trays  
Linking trays  
Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next  
linked tray. When the Size and Type settings are the same for any trays, the trays are automatically linked. The Size  
and Type settings for all trays must be set from the Paper menu.  
Unlinking trays  
Unlinked trays have settings that are not the same as the settings of any other tray. To unlink a tray using the Paper  
menu, change the Paper Type and Paper Size settings so that they do not match the settings of any other tray.  
1 From the Paper menu, make sure the Type setting (for example, Plain Paper, letterhead, Custom Type <x>) for  
the tray you want to unlink does not match the Type setting of any other tray.  
If the name that best describes your paper is used by linked trays, assign a different Paper Type name to the tray,  
such as Custom Type <x>, or assign your own custom name.  
2 Make sure the Size setting (for example, letter, A4, statement) for the tray you want to unlink does not match the  
Size setting of any other tray.  
Note: Paper Size settings are not automatic; they must be set manually from the Paper menu.  
Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper  
loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be  
properly processed if an inaccurate Paper Type is selected.  
Assigning a Custom Type <x> name  
Assign a Custom Type <x> name to a tray to link or unlink it. Associate the same Custom Type <x> name to each tray  
that you want to link.  
1 Make sure the printer is on and Readyappears.  
2 From the printer control panel, press  
.
3 Press the arrow buttons until Paper Menuappears, and then press  
.
4 Press the arrow buttons until Size/Typeappears, and then press  
.
Select Sourceappears.  
5 Press the arrow buttons until the name of the tray you want appears, and then press  
.
The Sizemenu item appears.  
6 Press the arrow buttons until the size you want appears, and then press  
.
Submitting changesappears.  
7 Press the arrow buttons until Custom Type <x>or another custom name appears, and then press  
.
Submitting Changesappears.  
8 Press and release  
until Readyappears.  
Loading paper and specialty media  
53  
         
Changing a Custom Type <x> name  
If the printer is on a network, you can use the Embedded Web Server to define a name other than Custom Type <x>  
for each of the custom paper types that are loaded. When a Custom Type <x> name is changed, the menus display  
the new name instead of Custom Type <x>.  
To change a Custom Type <x> name:  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, print a network setup page and locate the address in the  
TCP/IP section.  
2 Click Settings.  
3 Click Paper Menu.  
4 Click Custom Name.  
5 Type a name for the paper type in a Custom Name <x> box.  
Note: This custom name will replace a custom type <x> name under the Custom Types and Paper Size and Type  
menus.  
6 Click Submit.  
7 Click Custom Types.  
Custom Typesappears, followed by your custom name.  
8 Select a Paper Type setting from the pick list next to your custom name.  
9 Click Submit.  
Loading paper and specialty media  
54  
 
Paper and specialty media guidelines  
Paper guidelines  
Selecting the correct paper or specialty media reduces printing problems. For the best print quality, try a sample of  
the paper or specialty media before buying large quantities.  
Paper characteristics  
The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating  
new paper stock.  
Weight  
The printer trays can automatically feed paper weights up to 90 g/m2 (24 lb bond) grain long paper. The multipurpose  
feeder can automatically feed paper weights up to 163 g/m2 (43 lb bond) grain long. Paper lighter than 60 g/m2  
(16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75 g/m2 (20 lb bond) grain  
long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m2 (24 lb) or heavier paper.  
Note: Duplex printing is supported only for 60–90 g/m2 (16–24 lb bond) paper.  
Curl  
Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur  
after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in  
hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause  
feeding problems.  
Smoothness  
Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too  
smooth, it can cause paper feeding or print quality issues. Always use paper between 100–300 Sheffield points;  
smoothness between 150–250 Sheffield points produces the best print quality.  
Moisture content  
The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly.  
Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that  
can degrade its performance.  
Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to  
48 hours before printing. Extend the time several days if the storage or transportation environment is very different  
from the printer environment. Thick paper may also require a longer conditioning period.  
Grain direction  
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of  
the paper, or grain short, running the width of the paper.  
For 60–90 g/m2 (16–24 lb bond) paper, grain long paper is recommended.  
Paper and specialty media guidelines  
55  
       
Fiber content  
Most high-quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the  
paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper  
containing fibers such as cotton can negatively affect paper handling.  
Unacceptable paper  
The following paper types are not recommended for use with the printer:  
Chemically treated papers used to make copies without carbon paper, also known as carbonless papers,  
carbonless copy paper (CCP), or no carbon required (NCR) paper  
Preprinted papers with chemicals that may contaminate the printer  
Preprinted papers that can be affected by the temperature in the printer fuser  
Preprinted papers that require a registration (the precise print location on the page) greater than 2.3 mm  
( 0.9 in.), such as optical character recognition (OCR) forms  
In some cases, registration can be adjusted with a software application to successfully print on these forms.  
Coated papers (erasable bond), synthetic papers, thermal papers  
Rough-edged, rough or heavily textured surface papers, or curled papers  
Recycled papers that fail EN12281:2002 (European)  
Paper weighing less than 60 g/m2 (16 lb)  
Multiple-part forms or documents  
Selecting paper  
Using appropriate paper prevents jams and helps ensure trouble-free printing.  
To help avoid jams and poor print quality:  
Always use new, undamaged paper.  
Before loading paper, know the recommended print side. This information is usually indicated on the package.  
Do not use paper, paper labels, or card stock that has been cut or trimmed by hand.  
Do not mix sizes, types, or weights in the same source; mixing results in jams.  
Do not use coated papers unless they are specifically designed for electrophotographic printing.  
Selecting preprinted forms and letterhead  
Use these guidelines when selecting preprinted forms and letterhead:  
Use grain long for 60 to 90 g/m2 weight paper.  
Use only forms and letterhead printed using an offset lithographic or engraved printing process.  
Avoid papers with rough or heavily textured surfaces.  
Use papers printed with heat-resistantinks designed for use in xerographic copiers. The ink must be able to withstand  
temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected  
by the resin in toner. Inks that are oxidation-set or oil-based generally meet these requirements; latex inks might not.  
When in doubt, contact the paper supplier.  
Preprinted papers such as letterhead must be able to withstand temperatures up to 230°C (446°F) without melting  
or releasing hazardous emissions.  
Paper and specialty media guidelines  
56  
       
Using recycled paper and other office papers  
As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically  
for use in laser (electrophotographic) printers. In 1998, Lexmark presented to the US government a study  
demonstrating that recycled paper produced by major mills in the US fed as well as non-recycled paper. However,  
no blanket statement can be made that all recycled paper will feed well.  
Lexmark consistentlytests itsprinterswith recycled paper(20–100%post-consumerwaste)and a varietyoftestpaper  
from around the world, using chamber tests for different temperature and humidity conditions. Lexmark has found  
no reason to discourage the use of today's recycled office papers, but generally the following property guidelines  
apply to recycled paper.  
Low moisture content (4–5%)  
Suitable smoothness (100–200 Sheffield units, or 140–350 Bendtsen units, European)  
Note:Some much smoother papers (such as premium 24 lb laser papers, 50–90 Sheffield units) and much rougher  
papers (such as premium cotton papers, 200–300 Sheffield units) have been engineered to work very well in  
laser printers, despite surface texture. Before using these types of paper, consult your paper supplier.  
Suitable sheet-to-sheet coefficient of friction (0.4–0.6)  
Sufficient bending resistance in the direction of feed  
Recycled paper, paper of lower weight (<60 g/m2 [16 lb bond]) and/or lower caliper (<3.8 mils [0.1 mm]), and paper  
that is cut grain-short for portrait (or short-edge) fed printers may have lower bending resistance than is required for  
reliable paper feeding. Before using these types of paper for laser (electrophotographic) printing, consult your paper  
supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause  
paper feeding problems in any laser printer (for example, if the paper curls excessively under normal printing  
conditions).  
Storing paper  
Use these paper storage guidelines to help avoid jams and uneven print quality:  
For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label  
manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity  
between 40 and 60%.  
Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.  
Store individual packages on a flat surface.  
Do not store anything on top of individual paper packages.  
Paper and specialty media guidelines  
57  
   
Supported paper sizes, types, and weights  
Thefollowingtables provideinformation onstandardandoptional paper sources andthetypesofpapertheysupport.  
Note: For an unlisted paper size, select the closest larger listed size.  
For information on card stock and labels, see the Card Stock & Label Guide.  
Paper types and weights supported by the printer  
The printer engine and the duplex path support 60–90 g/m2 (16–24 lb) paper weights. The multipurpose and manual  
feeders support 60–163 g/m2 (16–43 lb) paper weights.  
Paper type  
Standard  
250-sheet tray  
Optional 250- or Multipurpose  
Manual feeder  
Duplex path  
550-sheet tray  
feeder  
Paper  
Plain  
Light  
Heavy  
Recycled  
Custom  
Rough/Cotton  
Bond  
X
Letterhead  
Preprinted  
Colored Paper  
Card stock  
X
X
X
X
X
Glossy paper  
Paper labels1  
X
X
X
X
Transparencies  
X
X
Envelopes  
(smooth)2  
X
X
1 Single-sided paper labels designed for laser printers are supported for occasional use. It is recommended to print no  
more than 20 pages of paper labels a month. Vinyl, pharmacy, and dual-sided labels are not supported.  
2 Use envelopes that lie flat when individually placed on a table facedown.  
Paper and specialty media guidelines  
58  
   
Paper sizes supported by the printer  
Paper size  
Dimensions  
Standard  
250-sheet tray or 550-sheet  
Optional 250- Multipurpose  
Duplex path  
feeder or Manual  
tray  
feeder  
A4  
210 x 297 mm  
(8.3 x 11.7 in.)  
148 x 210 mm  
(5.8 x 8.3 in.)  
A5  
X
X
X
A61  
105 x 148 mm  
(4.1 x 5.8 in.)  
X
184 x 267 mm  
(7.3 x 10.5 in.)  
Executive  
Folio  
216 x 330 mm  
(8.5 x 13 in.)  
JIS B5  
182 x 257 mm  
(7.2 x 10.1 in.)  
X
216 x 356 mm  
(8.5 x 14 in.)  
Legal  
216 x 279 mm  
(8.5 x 11 in.)  
Letter  
216 x 340 mm  
(8.5 x 13.4 in.)  
Oficio (Mexico)  
Statement  
Universal2  
140 x 216 mm  
(5.5 x 8.5 in.)  
X
X3  
X3  
X3  
76.2 x 127 mm  
(3 x 5 in.) up to  
216 x 356 mm  
(8.5 x 14 in.)  
176 x 250 mm  
(6.9 x 9.8 in.)  
B5 Envelope  
C5 Envelope  
DL Envelope  
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
162 x 229 mm  
(6.4 x 9 in.)  
110 x 220 mm  
(4.3 x 8.7 in.)  
98 x 191 mm  
(3.9 x 7.5 in.)  
7 3/4 Envelope  
(Monarch)  
98 x 225 mm  
(3.9 x 8.9 in.)  
9 Envelope  
1 A6 is supported only for grain long papers.  
2 If a paper size you want to use is not listed, configure a Universal paper size. For more information, see “Configuring  
3 Universal paper size has limited support in the trays for paper sizes 140 mm x 210 mm (5.5 x 8.3 in.) or larger and in the  
duplex path for paper sizes 210 x 279 mm (8.3 x 11 in.) or larger.  
Paper and specialty media guidelines  
59  
 
Paper size  
Dimensions  
Standard  
250-sheet tray or 550-sheet  
Optional 250- Multipurpose  
Duplex path  
feeder or Manual  
tray  
feeder  
10 Envelope  
105 x 241 mm  
(4.1 x 9.5 in.)  
X
X
X
X
X
X
Other Envelope  
229 x 356 mm  
(9 x 14 in.)  
1 A6 is supported only for grain long papers.  
2 If a paper size you want to use is not listed, configure a Universal paper size. For more information, see “Configuring  
3 Universal paper size has limited support in the trays for paper sizes 140 mm x 210 mm (5.5 x 8.3 in.) or larger and in the  
duplex path for paper sizes 210 x 279 mm (8.3 x 11 in.) or larger.  
Paper and specialty media guidelines  
60  
Printing  
This chapter covers printing, printer reports, and job cancelation. Selection and handling of paper and specialty  
media can affect how reliably documents print. For more information, see “Avoiding jams” on page 42 and “Storing  
Printing a document  
1 Load paper into a tray or feeder.  
2 From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.  
3 Do one of the following:  
For Windows users  
a With a document open, click File Print.  
b Click Properties, Preferences, Options, or Setup, and then adjust the settings as needed.  
Note: To print on a specific size or type of paper, adjust the paper size or type settings to match the loaded  
paper, or select the appropriate tray or feeder.  
c Click OK, and then click Print.  
For Macintosh users  
a Customize the settings as needed in the Page Setup dialog:  
1 With a document open, choose File > Page Setup.  
2 Choose a paper size or create a custom size to match the loaded paper.  
3 Click OK.  
b Customize the settings as needed in the Print dialog:  
1 With a document open, choose File > Print.  
If necessary, click the disclosure triangle to see more options.  
2 From the Print dialog and pop-up menus, adjust the settings as needed.  
Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or  
select the appropriate tray or feeder.  
3 Click Print.  
Printing from a flash drive  
A USB portis located onthe printercontrolpanelof certain modelsof the printer. Insert a flashdriveto print supported  
file types. Supported file types include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, and .dcx.  
The following flash drives are tested and approved for use with the printer:  
Lexar Firefly (512 MB or 1 GB sizes)  
SanDisk Cruizer Micro (512 MB,or 1G sizes)  
Sony (512 MB or 1G sizes)  
Printing  
61  
       
Notes:  
When a USB flash memory device is inserted into the printer, the printer can only scan to the USB device or print  
files from the USB device. All other printer functions are unavailable.  
Hi-Speed flash drives must meet the USB 2.0 specification, specifically supporting the High Speed mode. Devices  
having only USB Low-speed capabilities are not supported.  
USB devices must support the FAT or FAT32 (File Allocation Tables) system. Devices formatted with NTFS (New  
Technology File System) or any other file system are not supported.  
You cannot print files for which you do not have printing permissions.  
Some USB drives and USB hubs are not supported.  
To print from a flash drive:  
1 Make sure the printer is on and Readyor Busyappears.  
2 Insert a flash drive into the USB port.  
Notes:  
If you insert the flash drive when the printer requires attention, such as when a jam has occurred, the printer  
ignores the flash drive.  
If you insert the flash drive while the printer is printing other jobs, Busyappears. After the other jobs are  
processed, you may need to view the held jobs list to print documents from the flash drive.  
3 Press the arrow buttons until the document you want to print appears, and then press  
.
Note: Folders found on the flash drive appear with a + in front of the folder (for example, + documents). File  
names are appended by the extension type (for example, .jpg).  
4 Press to print one copy, or enter the number of copies using the keypad, and then press to initiate the print  
job.  
Note: Do not remove the flash drive from the USB port until the document has finished printing.  
Printing  
62  
Printing on both sides of the paper (duplexing)  
In order to save paper, you can print on both sides of a sheet of paper.  
1 From the printer control panel, press  
.
2 Press the arrow buttons until Settingsappears, and then press  
.
3 Press the arrow buttons until Print Settingsappears, and then press  
4 Press the arrow buttons until Finishing Menuappears, and then press  
5 Press the arrow buttons until Sides (Duplex)appears, and then press  
.
.
.
6 Press the arrow buttons until 2 sidedappears, and then press  
7 Press to return to Ready.  
.
Printing specialty documents  
Tips on using letterhead  
Page orientation is important when printing on letterhead. Use the following table to determine which direction to  
load the letterhead:  
Source or process  
Print side  
Paper orientation  
One-sidedprintingfrom Printed letterhead  
The top edge of the sheet with the logo is placed at the front of the  
tray.  
trays  
design is placed  
facedown.  
LETTERHEAD  
Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for  
laser printers.  
Printing  
63  
     
Source or process  
Print side  
Paper orientation  
Two-sided printing  
from trays  
Printed letterhead  
design is placed faceup. tray.  
The top edge of the sheet with the logo is placed at the front of the  
One-sided printing  
Preprinted letterhead  
The top edge of the sheet with the logo should enter the  
using the multipurpose design is placed faceup. multipurpose feeder or manual feeder first.  
feeder or manual feeder  
Two-sided printing  
using the multipurpose design is placed  
Preprinted letterhead  
The top edge of the sheet with the logo should enter the  
multipurpose feeder or manual feeder last.  
feeder or the manual  
feeder  
facedown.  
Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for  
laser printers.  
Tips on using transparencies  
Print samples on the transparencies being considered for use before buying large quantities.  
Printing  
64  
 
When printing on transparencies:  
Feed transparencies from the standard 250-sheet tray or the multipurpose or manual feeder.  
Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure  
transparencies are able to withstand temperatures up to 175°C (350°F) without melting, discoloring, offsetting,  
or releasing hazardous emissions.  
Note: Transparencies can be printed at a temperature up to 180°C (356°F) if Transparency Weight is set to Heavy  
and Transparency Texture is set to Rough. Select these settings using the Embedded Web Server, or from the  
printer control panel Paper menu.  
To prevent print quality problems, avoid getting fingerprints on the transparencies.  
Before loading transparencies, fan the stack to prevent sheets from sticking together.  
We recommend Lexmark part number 70X7240 for letter-size transparencies and Lexmark part number 12A5010  
for A4-size transparencies.  
Tips on using envelopes  
Print samples on the envelopes being considered for use before buying large quantities.  
When printing on envelopes:  
Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the  
envelopes can withstand temperatures up to 210°C (410°F) without sealing, wrinkling, curling excessively, or  
releasing hazardous emissions.  
For the best performance, use envelopes made from 90 g/m2 (24 lb bond) paper. Use up to 105 g/m2 (28 lb bond)  
weight for envelopes as long as the cotton content is 25% or less. All-cotton envelopes must not exceed  
90 g/m2 (24 lb bond) weight.  
Use only new envelopes.  
To optimize performance and minimize jams, do not use envelopes that:  
Have excessive curl or twist  
Are stuck together or damaged in any way  
Have windows, holes, perforations, cutouts, or embossing  
Have metal clasps, string ties, or folding bars  
Have an interlocking design  
Have postage stamps attached  
Have any exposed adhesive when the flap is in the sealed or closed position  
Have bent corners  
Have rough, cockle, or laid finishes  
Adjust the width guides to fit the width of the envelopes.  
Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.  
Tips on using labels  
Print samples on the labels being considered for use before buying large quantities.  
Note: Use only paper label sheets. Vinyl, pharmacy, and dual-sided labels are not supported.  
For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on  
the Lexmark Web site at www.lexmark.com/publications.  
Printing  
65  
   
When printing on labels:  
Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that:  
The labels can withstand temperatures up to 210°C (410°F) without sealing, excessive curling, wrinkling, or  
releasing hazardous emissions.  
Note: Labels can be printed at a higher fusing temperature up to 220°C (428°F) if Label Weight is set to  
Heavy. Select this setting using the Embedded Web Server, or from the printer control panel Paper menu.  
Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure  
without delaminating, oozing around the edges, or releasing hazardous fumes.  
Do not use labels with slick backing material.  
Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets  
also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.  
Do not use labels with exposed adhesive.  
Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die-cuts of the label.  
Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)  
away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.  
If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 in.) strip on the leading and driver edge,  
and use a non-oozing adhesive.  
Portrait orientation works best, especially when printing bar codes.  
Tips on using card stock  
Card stock is heavy, single-ply specialty media. Many of its variable characteristics, such as moisture content, thickness,  
and texture, can significantly impact print quality. Print samples on the card stock being considered for use before  
buying large quantities.  
When printing on card stock:  
Make sure the Paper Type is Card Stock.  
Select the appropriate Paper Texture setting.  
Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or  
other paper handling problems.  
Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 210°C (410°F)  
without releasing hazardous emissions.  
Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting  
introduces semi-liquid and volatile components into the printer.  
Use grain short card stock when possible.  
Printing  
66  
 
Printing information pages  
on printing these pages.  
Printing a font sample list  
To print samples of the fonts currently available for your printer:  
1 Make sure the printer is on and Readyappears.  
2 From the printer control panel, press  
3 Press the arrow buttons until Reportsappears, and then press  
4 Press the arrow buttons until Print Fontsappears, and then press  
.
.
.
5 Press the arrow buttons until PCL Fontsor PostScript Fontsappears, and then press  
.
After the font sample list prints, Readyappears.  
Printing a directory list  
A directory list shows the resources stored in flash memory.  
1 Make sure the printer is on and Readyappears.  
2 From the printer control panel, press  
.
3 Press the arrow buttons until Reportsappears, and then press  
.
4 Press the arrow buttons until Print Directoryappears, and then press  
.
After the directory list prints, Readyappears.  
Printing the print quality test pages  
Print the print quality test pages to isolate print quality problems.  
1 Turn the printer off.  
2 Hold down  
and while turning the printer on.  
3 Release the buttons when the clock appears, and wait for CONFIG MENUto appear.  
4 Press the arrow buttons until Prt Quality Pgsappears, and then press  
.
The print quality test pages print.  
5 Press the arrow buttons until Exit Config Menuappears, and then press  
.
Resetting the Printerappears briefly, followed by a clock, and then Readyappears.  
Printing  
67  
       
Canceling a print job  
Canceling a print job from the printer control panel  
1 Press  
.
Stopping...appears, followed by Cancel Print Jobor a list of jobs.  
2 If a list of jobs appears, press the arrow buttons to select which job to cancel, and then press  
or  
.
Canceling a print job from the computer  
To cancel a print job, do one of the following:  
For Windows users  
In Windows Vista:  
1 Click  
.
2 Click Control Panel.  
3 Click Hardware and Sound.  
4 Click Printers.  
5 Double-click the printer icon.  
6 Select the job to cancel.  
7 From the keyboard, press Delete.  
In Windows XP:  
1 Click Start.  
2 From Printers and Faxes, double-click the printer icon.  
3 Select the job to cancel.  
4 From the keyboard, press Delete.  
From the Windows taskbar:  
When you send a job to print, a small printer icon appears in the right corner of the taskbar.  
1 Double-click the printer icon.  
A list of print jobs appears in the printer window.  
2 Select a job to cancel.  
3 From the keyboard, press Delete.  
For Macintosh users  
In Mac OS X version 10.5 or later:  
1 From the Apple menu, choose System Preferences.  
2 Click Print & Fax, and then double-click the printer icon.  
Printing  
68  
     
3 From the printer window, select the job to cancel.  
4 From the icon bar at the top of the window, click the Delete icon.  
In Mac OS X version 10.4 and earlier:  
1 From the Go menu, choose Applications.  
2 Double-click Utilities, and then double-click Print Center or Printer Setup Utility.  
3 Double-click the printer icon.  
4 From the printer window, select the job to cancel.  
5 From the icon bar at the top of the window, click the Delete icon.  
Printing  
69  
Copying  
ADF  
Scanner glass  
Use the ADF for multiple-page documents.  
Use the scanner glass for single pages, small items (such as postcards or  
photos), transparencies, photo paper, or thin media (such as magazine  
clippings).  
Making copies  
Making a quick copy  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press  
.
4 If you placed the document on the scanner glass and have additional pages to copy, then place the next page  
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.  
5 Press  
to return to Ready.  
Copying using the ADF  
1 Load an original document faceup, short edge first into the ADF.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 Adjust the paper guides so they touch the sides of the paper.  
3 From the printer control panel, press Copy, or use the keypad to enter the number of copies.  
4 Change the copy settings as needed.  
Copying  
70  
       
5 From the printer control panel, press  
6 Press to return to Ready.  
.
Copying using the scanner glass  
1 Place an original document facedown on the scanner glass in the upper left corner.  
2 From the printer control panel, press the Copy button, or use the keypad to enter the number of copies.  
3 Change the copy settings as needed.  
4 From the printer control panel, press  
5 Place the next document on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.  
6 Press to return to Ready.  
.
Copying photos  
1 Place a photo facedown on the scanner glass in the upper left corner.  
2 From the printer control panel, press the Copy button.  
3 Press the Content button until the light next to Photo comes on.  
4 Change the copy settings as needed.  
5 From the printer control panel, press  
.
Another page? 1=Yes 2=Noappears.  
6 If you want to copy another photo, place it on the scanner glass, and then press 1 on the keypad. Otherwise, press  
2 on the keypad.  
7 Press  
to return to Ready.  
Copying on specialty media  
Copying to transparencies  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press the Copy button.  
4 From the Copy area, press the Options button.  
5 Press the arrow buttons until Paper Sourceappears, and then press  
6 Press the arrow buttons until the paper source containing the transparencies appears, and then press  
7 Press  
.
.
.
Copying  
71  
         
8 Change the copy settings as needed.  
9 Press  
.
10 If you placed the document on the scanner glass and have additional pages to copy, then place the next page  
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.  
11 Press  
to return to Ready.  
Copying to letterhead  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press the Copy button.  
4 Press the Options button.  
5 Press the arrow buttons until Paper Sourceappears, and then press  
.
6 Press the arrow buttons until the paper source containing the letterhead appears, and then press  
.
7 Change the copy settings as needed.  
8 Press  
.
9 If you placed the document on the scanner glass and have additional pages to copy, then place the next page  
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.  
10 Press  
to return to Ready.  
Customizing copy settings  
Copying from one size to another  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press the Copy button.  
4 Press the Options button.  
Original Sizeappears.  
5 Press  
.
6 Press the arrow buttons until the size of the original document appears, and then press  
.
7 Press the arrow buttons until Paper Sourceappears, and then press  
.
Copying  
72  
     
8 Press the arrow buttons until the tray or source containing the size you want the copy to be appears, and then  
press  
.
Note: If you select a paper size that is different from the original size, then the printer will scale the size  
automatically.  
9 Press  
.
10 Change the copy settings as needed.  
11 Press  
.
12 If you placed the document on the scanner glass and have additional pages to copy, then place the next page  
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.  
13 Press  
to return to Ready.  
Making copies using paper from a selected tray  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press the Copy button.  
4 Press the Options button.  
5 Press the arrow buttons until Paper Sourceappears, and then press  
.
6 Press the arrow buttons until the tray or source containing the paper type that you want appears, and then press  
.
7 Press  
8 Change the copy settings as needed.  
9 Press  
.
.
10 If you placed the document on the scanner glass and have additional pages to copy, then place the next page  
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.  
11 Press  
to return to Ready.  
Copying on both sides of the paper (duplexing)  
Note: The ADF duplex feature is not available on selected printer models.  
1 Load a document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press the Copy button.  
4 Press the Duplex/2-Sided button.  
Copying  
73  
   
5 Press the arrow buttons to select a duplex option, and then press  
.
The first number represents sides of the original documents; the second number represents sides of the copy.  
For example, select 1 To 2 Sided if you have 1-sided original documents and you want 2-sided copies.  
6 Press  
.
7 If you placed the document on the scanner glass and have additional pages to copy, then place the next page  
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.  
8 Press  
to return to Ready.  
Reducing or enlarging copies  
Copies can be reduced to 25% of the original document size or enlarged to 400% of the original document size. The  
factory default setting for Scale is Auto. If you leave Scale set to Auto, then the content of your original document  
will be scaled to fit the size of the paper onto which you are copying.  
To reduce or enlarge a copy:  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press the Copy button.  
4 Press the Scale button.  
5 Press the arrow buttons until the scale option you want appears, and then press  
.
If you selected Custom, then do the following:  
a Press the arrow buttons to decrease or increase the size, or enter a number between 25and 400 on the keypad.  
b Press  
6 Press  
.
.
7 If you placed the document on the scanner glass and have additional pages to copy, then place the next page  
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.  
8 Press  
to return to Ready.  
Making a copy lighter or darker  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press the Copy button.  
4 Press the Darkness button.  
5 Press the arrow buttons to make the copy lighter or darker.  
6 Press  
.
Copying  
74  
   
7 Press  
.
8 If you placed the document on the scanner glass and have additional pages to copy, then place the next page  
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.  
9 Press  
to return to Ready.  
Adjusting copy quality  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press the Copy button.  
4 Press the Content button until the light comes on next to the setting that best represents what you are copying:  
Text—Used for original documents that are mostly text or line art  
Text/Photo—Used when the original documents are a mixture of text and graphics or pictures  
Photo—Used when the original document is a high-quality photograph or inkjet print  
5 Press  
.
6 If you placed the document on the scanner glass and have additional pages to copy, then place the next page  
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.  
7 Press  
to return to Ready.  
Collating copies  
If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the  
copies as groups of pages (not collated).  
Collated  
Not collated  
If you want to collate your copies, then select On. If you do not want to collate your copies, then select Off.  
To select a Collate setting:  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press the Copy button.  
4 Press the Options button.  
5 Press the arrow buttons until Collateappears, and then press  
.
Copying  
75  
   
6 Press the arrow buttons until On [1,2,1,2,1,2]or Off [1,1,1,2,2,2]appears, and then press  
to  
select one.  
7 Press  
.
8 If you placed the document on the scanner glass and have additional pages to copy, then place the next page  
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.  
9 Press  
to return to Ready.  
Placing separator sheets between copies  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address  
in the TCP/IP section.  
2 Click Settings.  
3 Click Copy Settings.  
4 Click Separator Sheets.  
Note: Collate mustbeOn for the separator sheets to be placed between copies. If Collate is Off, then the separator  
sheets are added to the end of the print job.  
5 Select one of the following:  
Between pages  
Between copies  
Between jobs  
6 Click Submit.  
Copying multiple pages onto a single sheet  
In order to save paper, you can copy either two or four consecutive pages of a multiple-page document onto a single  
sheet of paper.  
Notes:  
The Paper Size must be set to Letter, Legal, A4, or B5 JIS.  
The Copy Size must be set to 100%.  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press the Copy button.  
4 Press the Options button.  
5 Press the arrow buttons until Paper Saverappears, and then press  
.
Copying  
76  
   
6 Select the output you want, and then press  
For example, if you have four portrait-oriented original documents that you want copied to the same side of one  
sheet, then select 4 on 1 Portrait, and then press  
7 Press  
.
.
.
8 If you placed the document on the scanner glass and have additional pages to copy, then place the next page  
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.  
9 Press  
to return to Ready.  
Pausing the current print job to make copies  
When the “Allow priority copies” setting is On, the printer pauses the current print job when you start a copy job.  
Note: The “Allow priority copies” setting must be set to On in the Copy Settings menu so that you can pause the  
current print job and make copies.  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press  
.
4 If you placed the document on the scanner glass and have additional pages to copy, then place the next page  
on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.  
5 Press  
to return to Ready.  
Placing an overlay message on each page  
An overlay message can be placed on each page. The message choices are Confidential, Copy, Draft, Urgent, or  
Custom. To place a message on the copies:  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press  
4 Press the arrow buttons until Settingsappears, and then press  
5 Press the arrow buttons until Copy Settingsappears, and then press  
6 Press the arrow buttons until Overlayappears, and then press  
.
.
.
.
7 Select the message you prefer among Confidential, Copy, Draft, Urgent, or Custom, and then press  
.
8 Press  
.
Copying  
77  
       
Canceling a copy job  
A copy job can be canceled when the document is in the ADF, on the scanner glass, or while the document is printing.  
To cancel a copy job:  
1 From the printer control panel, press  
.
Stoppingappears, followed by Cancel Job.  
2 Press  
to cancel the job.  
Cancelingappears.  
The printer clears all pages in the ADF or printer and then cancels the job.  
Improving copy quality  
Question  
Tip  
When should I use Text mode?  
Use text mode when text preservation is the main goal of the copy, and  
preserving images copied from the original document is not a concern.  
Text mode is recommended for receipts, carbon copy forms, and documents  
that contain only text or fine line art.  
When should I use Text/Photo mode?  
Use Text/Photo mode when copying an original document that contains a  
mixture of text and graphics.  
Text/Photo mode is recommended for magazine articles, business graphics,  
and brochures.  
When should I use Photograph mode? Use Photograph modewhen the original document is a high-quality photograph  
or inkjet print.  
Copying  
78  
     
E-mailing  
ADF  
Scanner glass  
Use the ADF for multiple-page documents.  
Use the scanner glass for single pages, small items (such as postcards or  
photos), transparencies, photo paper, or thin media (such as magazine  
clippings).  
You can use the printer to e-mail scanned documents to one or more recipients. There are three ways to send an  
e-mail from the printer. You can type the e-mail address, use a shortcut number, or use the address book.  
Getting ready to e-mail  
Setting up the e-mail function  
For e-mail to operate, it must be turned on in the printer configuration and have a valid IP address or gateway address.  
To set up the e-mail function:  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address  
in the TCP/IP section.  
2 Click Settings.  
3 Under Default Settings, click E-mail/FTP Settings.  
4 Click E-mail Settings.  
5 Click Setup E-mail Server.  
6 Fill in the fields with the appropriate information.  
7 Click Add.  
E-mailing  
79  
     
Setting up the address book  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address  
in the TCP/IP section.  
2 Click Settings.  
3 Click E-mail/FTP Settings.  
4 Click Manage E-mail Shortcuts.  
5 Change the e-mail settings as needed.  
6 Click Submit.  
Creating an e-mail shortcut using the Embedded  
Web Server  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address  
in the TCP/IP section.  
2 Click Settings.  
3 Under Other Settings, click Manage Shortcuts.  
4 Click E-mail Shortcut Setup.  
5 Type a unique name for the recipient, and then enter the e-mail address.  
Note: If you are entering multiple addresses, then separate each address with a comma (,).  
6 Select the scan settings (Format, Content, Color, and Resolution).  
7 Enter a shortcut number, and then click Add.  
If you enter a number that is already in use, then you are prompted to select another number.  
E-mailing a document  
Sending an e-mail using the keypad  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press the Scan/Email button.  
Scan to E-mailappears.  
E-mailing  
80  
         
4 Press  
.
Searchappears.  
Note: If there are no entries in the address book, then Manual Entryappears.  
5 Press  
to search the address book, or press the arrow buttons until Manualappears, and then press  
select or enter an e-mail address.  
to  
Using the address book  
a After selecting Searchon the printer control panel, press the arrow buttons until the address you want  
appears, and then press  
.
b Press 1 to search for another address, or press 2 to end the search.  
After you press 2, Press Start To Beginappears.  
c Press  
.
Manually entering an e-mail address  
After selecting Manualon the printer control panel, Entry Nameappears on the first line, and a blank line with  
a blinking cursor appears on the second line.  
a Press the button on the keypad that corresponds with the number or letter you want. The first time you press  
the button, the number for that button appears. When you press the button again, one of the letters assigned  
to that button appears.  
b Press the right arrow button to move to the next space, or wait a few seconds, and the cursor will move to  
the next space.  
c Once the e-mail address is entered, press  
.
Another E-mail? 1=Yes 2=NOappears.  
d Press 1 to enter another address, or press 2 to end the address entry.  
After you press 2, Press Start To Beginappears.  
e Press  
.
Sending an e-mail using a shortcut number  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press the Scan/Email button.  
Scan to E-mailappears.  
4 Press  
.
Searchappears.  
Note: If there are no entries in the address book, then Manual Entryappears.  
#
5 Press  
, and then enter the recipient's shortcut number.  
E-mailing  
81  
 
6 Press 1 to enter another shortcut, or press 2 to end the shortcut entry.  
7 Press  
.
Sending an e-mail using the address book  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press the Scan/Email button.  
Scan to E-mailappears.  
4 Press  
.
Searchappears.  
Note: If there are no entries in the address book, then Manual Entryappears.  
5 Press  
to search the address book.  
6 Press the arrow buttons until the address you want appears, and then press  
.
7 Press 1 to search for another address, or press 2 to end the search.  
After you press 2, Press Start To Beginappears.  
8 Press  
.
Canceling an e-mail  
An e-mail can be canceled when the document is in the ADF or on the scanner glass. To cancel an e-mail:  
1 From the printer control panel, press  
Stoppingappears, and then Cancel Jobappears.  
.
2 Press  
to cancel the job.  
Note: If you want to continue to process the job, press  
to continue scanning the e-mail.  
Cancelingappears.  
The printer clears all pages in the ADF and then cancels the job. Once the job is canceled, the copy screen appears.  
E-mailing  
82  
     
Faxing  
ADF  
Scanner glass  
Use the ADF for multiple-page documents.  
Use the scanner glass for single pages, small items (such as postcards or  
photos), transparencies, photo paper, or thin media (such as magazine  
clippings).  
Getting the printer ready to fax  
Only select printer models have fax capability.  
The following connection methods may not be applicable in all countries or regions.  
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product  
ormakeanyelectricalor cablingconnections,such as thefax feature,power cord,ortelephone,duringalightning  
storm.  
Initial fax setup  
Many countries and regions require outgoing faxes to contain the following information in a margin at the top or  
bottom of each transmitted page, oron the firstpage of the transmission: station name (identification of the business,  
other entity, or individual sending the message) and station number (telephone number of the sending fax machine,  
business, other entity, or individual).  
To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web  
Server and then enter the Settings menu.  
Note: If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax setup  
information.  
Using the printer control panel for fax setup  
When the printer is turned on for the first time or if the printer has been off for an extended time, a series of start-up  
screens appear. If the printer has fax capabilities, then the following screens appear:  
Station Name  
Station Number  
Note: The Station Name and Station Number must be set before a fax can be sent from the printer.  
Faxing  
83  
     
1 When Station Nameappears, enter the name to be printed on all outgoing faxes.  
a Press the button on the numeric keypad that corresponds with the number or letter you want. The first time  
you press the button, the number for that button appears. When you press the button again, one of the letters  
assigned to that button appears.  
b Press the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the  
next space.  
2 After entering the Station Name, press  
.
The display changes to Station Number.  
3 When Station Numberappears, enter the printer fax number.  
a Press the button on the numeric keypad that corresponds with the number you want.  
b Press the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the  
next space.  
4 After entering the Station Number, press  
.
Using the Embedded Web Server for fax setup  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address  
in the TCP/IP section.  
2 Click Settings.  
3 Click Fax Settings.  
4 Click Analog Fax Setup.  
5 Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.  
6 Click inside the Station Number box, and then enter the printer fax number.  
7 Click Submit.  
Choosing a fax connection  
You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. To  
determine the best way to set up the printer, see the following table.  
Notes:  
The printer is an analog device that works best when directly connected to the wall outlet. Other devices (such  
as a telephone or answering machine) can be successfully attached to pass through the printer, as described in  
the setup steps.  
If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.  
Contact your DSL provider for a DSL filter. The DSL filter removes the digital signal on the telephone line that  
can interfere with the ability of the printer to fax properly.  
You do not need to attach the printer to a computer, but you do need to connect it to an analog telephone line  
to send and receive faxes.  
Faxing  
84  
 
Equipment and service options  
Fax connection setup  
Connect directly to the telephone line  
Connect to a Digital Subscriber Line (DSL or ADSL) service See “Connecting to a DSL service” on page 85.  
Connect to a Private Branch eXchange (PBX) or Integrated See “Connecting to a PBX or ISDN system” on page 86.  
Services Digital Network (ISDN) system  
Use a Distinctive Ring service  
Connect to a telephone line, telephone, and answering  
machine  
Connect through an adapter used in your area  
Connect to a computer with a modem  
Connecting to an analog telephone line  
If your telecommunications equipment uses a US-style (RJ11) telephone line, then follow these steps to connect the  
equipment:  
1 Connect one end of the telephone cable that came with the printer to the printer LINE port  
.
2 Connect the other end of the telephone cable to an active analog telephone wall jack.  
Connecting to a DSL service  
If you subscribe to a DSL service, then contact the DSL provider to obtain a DSL filter and telephone cord, and then  
follow these steps to connect the equipment:  
1 Connect one end of the telephone cable that came with the printer to the printer LINE port  
2 Connect the other end of the telephone cable to the DSL filter.  
.
Note: Your DSL filter may look different than the one in the illustration.  
Faxing  
85  
     
3 Connect the DSL filter cable to an active telephone wall jack.  
1
3
2
Connecting to a PBX or ISDN system  
If you use a PBX or ISDN converter or terminal adapter, then follow these steps to connect the equipment:  
1 Connect one end of the telephone cable that came with the printer to the printer LINE port  
.
2 Connect the other end of the telephone cable to the port designated for fax and telephone use.  
Notes:  
Make sure the terminal adapter is set to the correct switch type for your region.  
Depending on the ISDN port assignment, you may have to connect to a specific port.  
When using a PBX system, make sure the call waiting tone is off.  
When using a PBX system, dial the outside line prefix before dialing the fax number.  
For more information on using the fax with a PBX system, see the documentation that came with your PBX  
system.  
Connecting to a distinctive ring service  
A distinctive ring service may be available from your telephone service provider. This service allows you to have  
multiple telephone numbers on one telephone line with each telephone number having a different ring pattern.  
This may be useful for distinguishing between fax and voice calls. If you subscribe to a distinctive ring service, follow  
these steps to connect the equipment:  
1 Connect one end of the telephone cable that came with the printer to the printer LINE port  
.
2 Connect the other end of the telephone cable to an active analog telephone wall jack.  
3 Change the Distinctive Rings setting to match the setting you want the printer to answer:  
a From the printer control panel, press  
.
b Press the arrow buttons until Settingsappears, and then press  
.
c Press the arrow buttons until Fax Settingsappears, and then press  
.
Faxing  
86  
   
d Press the arrow buttons until Distinctive Ringsappears, and then press  
e Press the arrow buttons until the desired ring tone appears, and then press  
.
.
Connecting the printer and a telephone or answering machine to  
the same telephone line  
1 Connect one end of the telephone cable that came with the printer to the printer LINE port  
.
2 Connect the other end of the telephone cable to an active analog telephone wall jack .  
3 Remove the plug from the printer EXT port  
.
4 Connect your telecommunications equipment directly to the printer EXT port  
.
Use one of the following methods:  
Answering machine  
Faxing  
87  
 
Answering machine and telephone  
Telephone or a telephone with an integrated answering  
machine  
Connecting to an adapter for your country or region  
The following countries or regions may require a special adapter to connect the telephone cable to the active  
telephone wall jack:  
Country/region  
Austria  
Cyprus  
Denmark  
Finland  
France  
Germany  
Ireland  
Italy  
New Zealand  
Netherlands  
Norway  
Portugal  
Sweden  
Switzerland  
United Kingdom  
Faxing  
88  
   
Countries or regions except Austria, Germany, and Switzerland  
For some countries or regions, a telephone line adapter is included in the box. Use this adapter to connect an  
answering machine, telephone, or other telecommunications equipment to the printer.  
1 Connect one end of the telephone cable that came with the printer to the printer LINE port  
.
Note: There is a special RJ-11 plug installed in the printer EXT port . Do not remove this plug. It is necessary  
for the proper operation of the fax function and connected telephones.  
2 Connecttheotherendofthetelephonecableto theadapter,andthenconnecttheadapter to theactivetelephone  
wall jack.  
Note: Your telephone adapter may look different than the one shown. It will fit the wall jack used in your location.  
3 Connect the answering machine or telephone to the adapter.  
Use one of the following methods:  
Answering machine  
Faxing  
89  
Telephone  
Austria, Germany, and Switzerland  
There is a special RJ-11 plug installed in the printer EXT port . Do not remove this plug. It is necessary for the proper  
operation of the fax function and connected telephones.  
Connecting to a telephone wall jack in Germany  
Note: There is a special RJ-11 plug installed in the printer EXT port . Do not remove this plug. It is necessary for  
the proper operation of the fax function and connected telephones.  
1 Connect one end of the telephone cable that came with the printer to the printer LINE port  
.
2 Connect the other end of the telephone cable to the adapter.  
Note: Your telephone adapter may look different than the one shown. It will fit the wall jack used in your location.  
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90  
3 Connect the adapter into the N slot of an active analog telephone wall jack.  
4 Ifyouwouldliketousethesameline forbothfaxandtelephonecommunication,thenconnectasecondtelephone  
line (not provided) between the telephone and the F slot of an active analog telephone wall jack.  
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91  
5 If you would like to use the same line for recording messages on your answering machine, then connect a second  
telephone cable (not provided) between the answering machine and the other N slot of the active analog  
telephone wall jack.  
Connecting to a computer with a modem  
Connect the printer to a computer with a modem to send faxes from the software program.  
Note: Setup steps may vary depending on your country or region.  
1 Connect one end of the telephone cable that came with the printer to the printer LINE port  
.
2 Connect the other end of the telephone cable to an active analog telephone wall jack.  
3 Remove the protective plug from the printer EXT port  
.
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92  
   
4 Connect your telephone to the computer telephone jack.  
5 Connect an additional telephone cord (not provided) from the computer modem to the printer EXT port  
.
Setting the outgoing fax name and number  
To have the designated fax name and fax number printed on outgoing faxes:  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address  
in the TCP/IP section.  
2 Click Settings.  
3 Click Fax Settings.  
4 Click Analog Fax Setup.  
5 Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.  
6 Click inside the Station Number box, and then enter the printer fax number.  
7 Click Submit.  
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Setting the date and time  
If the date or time that is printed on a fax job is incorrect, then you can reset the date and time. Then the correct date  
and time will be printed on every fax job. To set the date and time:  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address  
in the TCP/IP section.  
2 Click Settings.  
3 Click Security.  
4 Click Set Date and Time.  
5 In the Network Time Protocol section, select Enable NTP.  
Note: If you prefer to set the date and time manually, click inside the Manually Set Date & Time box, and then  
enter the current date and time.  
6 Verify that the time zone is correct.  
7 Click Submit.  
Turning daylight saving time on or off  
The printer can be set to automatically adjust for daylight saving time for certain time zones:  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address  
in the TCP/IP section.  
2 Click Settings.  
3 Click Security.  
4 Click Set Date and Time.  
5 Select Automatically Observe DST.  
6 Click Submit.  
Sending a fax  
Sending a fax using the printer control panel  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press the Fax button.  
4 Enter the fax number, and then press  
.
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94  
       
Notes:  
Tocause atwo- or three-secondpausein a faxnumber,press theRedial/Pause button.The dial pauseappears  
as a comma on the “Fax to” line. Use this feature if you need to dial an outside line first.  
Press to move the cursor to the left and delete a number.  
To use a fax shortcut, press , and then press the arrow buttons until the fax shortcut you want appears.  
Press  
5 Press 1 to enter another fax number, or press 2 to end fax number entry.  
6 Press  
.
.
Sending a fax using the computer  
Faxing from a computer lets you send electronic documents without leaving your desk. This gives you the flexibility  
of faxing documents directly from software programs.  
For Windows users  
1 With a file open, click File Print.  
2 Click Properties, Preferences, Options, or Setup.  
3 Click the Other Options tab, and then click Fax.  
4 On the Fax screen, type the name and number of the fax recipient.  
5 Click OK, and then click OK again.  
6 Click Send.  
For Mac OS X version 10.5 or later users  
The steps for sending a fax from the computer vary depending on your operating system. For specific instructions  
using other Macintosh OS versions, see your Mac OS Help.  
1 With a document open, choose File > Print.  
2 From the Printer pop-up menu, choose your printer.  
Note: In order to see the fax options on the Print dialog, you must use the fax driver for your printer. To install  
the fax driver, choose Add a printer, and then install the printer again with a different name, choosing the fax  
version of the driver.  
3 Enter the fax information (for example, the name and number of the fax recipient).  
4 Click Fax.  
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95  
 
Creating shortcuts  
Creating a fax destination shortcut using the Embedded Web  
Server  
Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to  
send a fax, you can create a permanent fax destination and assign a shortcut number. A shortcut can be created to  
a single fax number or a group of fax numbers.  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address  
in the TCP/IP section.  
2 Click Settings.  
3 Click Manage Shortcuts.  
Note: A password may be required. If you do not have an ID and password, get one from your system support  
person.  
4 Click Fax Shortcut Setup.  
5 Type a unique name for the shortcut, and then enter the fax number.  
To create a multiple-number shortcut, enter the fax numbers for the group.  
Note: Separate each fax number in the group with a semicolon (;).  
6 Assign a shortcut number.  
If you enter a number that is already in use, then you are prompted to select another number.  
7 Click Add.  
Creating a fax destination shortcut using the printer control panel  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press the Fax button.  
To:appears on the first line, and the time and date appear on the second line.  
4 Press  
.
Address Book Searchappears.  
5 Press the arrow buttons until Addappears, and then press  
.
6 Press the arrow buttons until Enter Fax Numberappears, and then press  
7 Enter the fax number, and then press  
.
.
8 Press 1 to enter another fax number, or press 2 to end fax number entry.  
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9 After selecting 2=NO, Enter Nameappears.  
a Press the button on the keypad that corresponds with the letter you want. The first time you press the button,  
the number for that button appears. When you press the button again, one of the letters assigned to that  
button appears.  
b Press the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the  
next space.  
c Once the fax name is entered, press  
.
Save as Shortcutappears.  
d Enter the shortcut number, and then press  
.
Using shortcuts and the address book  
Using fax shortcuts  
Fax shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut numbers  
when creating permanent fax destinations. You create permanent fax destinations or speed dial numbers in the  
Manage Shortcuts link located under Settings on the Embedded Web Server. A shortcut number (1–99999) can  
contain a single recipient or multiple recipients. By making a group fax destination with a shortcut number, you can  
easily fax broadcast information to an entire group.  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not place postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
#
3 Press  
, and then enter the shortcut number.  
4 Press  
.
Using the address book  
Note: If the address book feature is not enabled, contact your system support person.  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press the Fax button.  
To:appears on the first line, and the time and date appear on the second line.  
4 Press  
, and then press the arrow buttons until the fax number you want appears. Then, press  
.
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Customizing fax settings  
Changing the fax resolution  
Adjusting the resolution setting changes the quality of the fax. Settings range from Standard (fastest speed) to Ultra  
Fine (slowest speed, best quality).  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the Fax area of the printer control panel, press the Resolution button.  
4 Press the arrow buttons until the resolution value you want appears, and then press  
.
5 Press  
Printing incoming faxes on both sides of the paper (duplexing)  
1 From the printer control panel, press the Fax button.  
2 Press the Duplex/2-Sided button.  
3 Press the arrow buttons to select a duplex option, and then press  
.
The first number represents sides of the original documents; the second number represents sides of the copy.  
For example, select 1 To 2 Sided if you have 1-sided original documents and you want 2-sided copies.  
Making a fax lighter or darker  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press the Darkness button.  
4 Press the arrow buttons to make the fax lighter or darker.  
5 Press  
.
.
6 Press  
Sending a fax at a scheduled time  
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 If you are loading a document into the ADF, then adjust the paper guides.  
3 From the printer control panel, press the Fax button.  
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98  
         
4 Enter the fax number, and then press  
.
5 From the Fax area, press the Options button.  
6 Press the arrow buttons until Delayed Sendappears, and then press  
.
Set Send Timeappears.  
7 Using the keypad, enter the time you want to send the fax.  
If the printer clock is set to 12 Hour format, then use the arrow buttons to select AM or PM.  
8 Press  
.
Set Send Dateappears.  
9 Using the keypad, enter the date you want to send the fax, and then press  
.
10 Press  
.
Forwarding a fax  
This option lets you print and forward received faxes to a fax number.  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address  
in the TCP/IP section.  
2 Click Settings.  
3 Click Fax Settings.  
4 Click Analog Fax Setup.  
5 Click inside the Fax Forwarding box, and then select one of the following:  
Print  
Print and Forward  
Forward  
6 From the Forward to list, select Fax.  
7 Click inside the Forward to Shortcut box, and then enter the shortcut number where you wantthe fax forwarded.  
Note: The shortcut number must be a valid shortcut number for the setting that was selected in the “Forward  
to” box.  
8 Click Submit.  
Viewing a fax log  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address  
in the TCP/IP section.  
2 Click Settings.  
3 Click Reports.  
4 Click Fax Job Log or Fax Call Log.  
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99  
   
Blocking junk faxes  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address  
in the TCP/IP section.  
2 Click Settings.  
3 Click Fax Settings.  
4 Click Analog Fax Setup.  
5 Click the Block No Name Fax option.  
This option blocks all incoming faxes that have a private caller ID or no fax station name.  
6 In the Banned Fax List field, enter the phone numbers or fax station names of specific fax callers you want to  
block.  
Canceling an outgoing fax  
A fax can be canceled when the document is in the ADF or on the scanner glass. To cancel a fax:  
1 From the printer control panel, press  
.
Stoppingappears, and then Cancel Jobappears.  
2 Press  
to cancel the job.  
Note: If you want to continue to process the job, press  
to resume scanning the fax.  
Cancelingappears.  
The printer clears all pages in the ADF and then cancels the job.  
Understanding fax options  
Original Size  
This option lets you choose the size of the documents you are going to fax.  
1 From the Fax area of the printer control panel, press the Options button.  
Original Sizeappears.  
2 Press  
.
3 Press the arrow buttons until the size of the original document appears, and then press  
.
Content  
This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Content affects the  
quality and size of your scan.  
Text—Emphasizes sharp, black, high-resolution text against a clean, white background  
Text/Photo—Used when the original documents are a mixture of text and graphics or pictures  
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Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time  
it takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This  
increases the amount of information saved.  
Sides (Duplex)  
This option informs the printer if the original document is simplex (printed on one side) or duplex (printed on both  
sides). This lets the scanner know what needs to be scanned for inclusion in the fax.  
Note: Duplex scanning is not available on selected printer models.  
Resolution  
This option increases how closely the scanner examines the document you want to fax. If you are faxing a photo, a  
drawing with fine lines, or a document with very small text, increase the Resolution setting. This will increase the  
amount of time required for the scan and will increase the quality of the fax output.  
Standard—Suitable for most documents  
Fine—Recommended for documents with small print  
Super fine—Recommended for original documents with fine detail  
Darkness  
This option adjusts how light or dark your faxes will turn out in relation to the original document.  
Improving fax quality  
Question  
Tip  
When should I use Text mode?  
Use Text mode when text preservation is the main goal of the fax, and  
preserving images copied from the original document is not a concern.  
Text mode is recommended for faxing receipts, carbon copy forms, and  
documents that contain only text or fine line art.  
When should I use Text/Photo mode?  
When should I use Photo mode?  
Use Text/Photo mode when faxing an original document that contains a  
mixture of text and graphics.  
Text/Photo mode is recommended for magazine articles, business graphics,  
and brochures.  
Use Text/Photo mode when faxing photos printed on a laser printer or taken  
from a magazine or newspaper.  
Use Photo mode when faxing high quality original photographs.  
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101  
     
Scanning to a computer or flash drive  
ADF  
Scanner glass  
Use the ADF for multiple-page documents.  
Use the scanner glass for single pages, small items (such as postcards or  
photos), transparencies, photo paper, or thin media (such as magazine  
clippings).  
You can scan documents directly to a computer or a flash drive. The computer does not have to be directly connected  
to the printer for you to receive Scan to PC images. You can scan the documentback to the computer over the network  
by creating a scan profile on the computer and then downloading the profile to the printer.  
Scanning to a computer  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address  
in the TCP/IP section.  
2 Click Scan Profile.  
Note: In order to use the Scan Profile function, you must have Java installed on your computer.  
3 Click Create.  
4 Select your scan settings, and then click Next.  
5 Select a location on your computer where you want to save the scanned output file.  
6 Enter a profile name.  
The profile name is the name that appears in the Scan Profile list on the display.  
7 Click Submit.  
8 Scan your document.  
Scanning to a computer or flash drive  
102  
     
A shortcut number was automatically assigned when you clicked Submit. Remember this shortcut number and  
use it when you are ready to scan your documents.  
a Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as  
magazine clippings) into the ADF. Place these items on the scanner glass.  
b If you are loading a document into the ADF, then adjust the paper guides.  
c Press the Scan/Email button.  
d Press the arrow buttons until Profilesappears, and then press  
.
#
e Press  
Press  
9 Return to the computer to view the file.  
, and then enter the shortcut number.  
f
.
The output file is saved in the location you specified or launched in the program you specified.  
Scanning to a flash drive  
Note: The USB port is not available on selected printer models.  
1 Insert a flash drive into the front USB port.  
Access USBappears.  
Note: When a flash drive is inserted into the printer, the printer can only scan to the flash drive or print files from  
the flash drive. No other printer functions are available.  
2 Press 1 on the keypad.  
3 Press the arrow buttons until Scan to USBappears, and then press  
.
Press Start To Beginappears.  
4 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
5 If you are loading a document into the ADF, then adjust the paper guides.  
6 Press  
.
Understanding the Scan Center features  
The Scan Center software lets you modify scan settings and select where to send the scanned output. Scan settings  
modified with the Scan Center software can be saved and used for other scan jobs.  
The following features are available:  
Scan and send images to your computer  
Convert scanned images to text  
Preview the scanned image and adjust the brightness and contrast  
Make larger scans without losing detail  
Scan two-sided documents  
Scanning to a computer or flash drive  
103  
       
Understanding scan profile options  
Quick Setup  
This option lets you select preset formats or customize the scan job settings. You can select one of these settings:  
Custom  
Photo - Color JPEG  
Photo - Color TIFF  
Text - BW PDF  
Text - BW TIFF  
Text/Photo - BW PDF  
Text/Photo - Color PDF  
To customize the scan job settings, from the Quick Setup menu, select Custom. Then change the scan settings as  
needed.  
Format Type  
This option defines the format (PDF, JPEG, or TIFF) for the scanned image.  
PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by  
Adobe at www.adobe.com.  
JPEG—Creates and attaches a separate file for each page of your original document, viewable by most Web  
browsers and graphics programs  
TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded  
Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.  
Compression  
This option sets the format used to compress the scanned output file.  
Default Content  
This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Default Content  
affects the quality and size of your scanned file.  
Text—Emphasizes sharp, black, high-resolution text against a clean, white background  
Text/Photo—Used when the original documents are a mixture of text and graphics or pictures  
Photo—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it takes  
to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This increases  
the amount of information saved.  
Color  
This option tells the printer the color of the original documents. You can select Gray, BW (Black and White), or Color.  
JPEG Quality  
This option adjusts the degree of compression for scanned JPEG documents in relation to the original document.  
Scanning to a computer or flash drive  
104  
     
Darkness  
This option adjusts how light or dark your scanned documents will turn out in relation to the original document.  
Resolution  
This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the time  
needed to scan your original document. Image resolution can be decreased to reduce the file size.  
Original Size  
This option sets the size of the documents you are going to scan. When Original Size is set to Mixed Sizes, you can  
scan an original document that contains mixed paper sizes (letter- and legal-size pages).  
Orientation  
This option tells the printer whether the original document is in portrait or landscape orientation and then changes  
the Sides and Binding settings to match the original document orientation.  
Duplex  
This option informs the printer if your original document is printed on a single side or duplex (printed on both sides).  
This lets the scanner know what needs to be scanned for inclusion in the document.  
Note: Duplex scanning is not available on selected printer models.  
Advanced Imaging  
This option lets you adjust Background Removal, Contrast, Shadow Detail, and Sharpness before you scan the  
document. It also lets you Scan edge to edge.  
Background Removal—Adjusts the white portion of the output. Click the arrow buttons to increase or decrease  
the white portion.  
Contrast—Click the arrow buttons to increase or decrease the contrast.  
Shadow Detail—Click the arrow buttons to increase or decrease the visible detail in the shadows.  
Sharpness—Click the arrow buttons to increase or decrease the sharpness.  
Scan edge to edge—Select this check box to scan edge to edge.  
Improving scan quality  
Question  
Tip  
When should I use Text mode?  
Use Text mode when text preservation is the main goal of the scan, and  
preserving images copied from the original document is not a concern.  
Text mode is recommended for receipts, carbon copy forms, and documents  
that only contain text or fine line art.  
When should I use Text/Photo mode?  
Use Text/Photo mode when scanning an original document that contains a  
mixture of text and graphics.  
Text/Photo mode is recommended for magazine articles, business graphics,  
and brochures.  
Scanning to a computer or flash drive  
105  
     
Question  
Tip  
When should I use Photo mode?  
Use Photo mode when scanning photos printed on a laser printer or taken from  
a magazine or newspaper.  
Scanning to a computer or flash drive  
106  
Understanding printer menus  
Menus list  
A number of menus are available to make it easy for you to change printer settings.  
Note: Certain menus are not available on selected printer models.  
Paper Menu  
Reports  
Network/Ports  
Settings  
Default Source  
Size/Type  
Menu Settings Page  
Device Statistics  
Network Setup Page  
Shortcut List  
Active NIC  
General Settings  
Copy Settings  
Fax Settings  
Network Menu  
Network Reports Menu  
Network Card Menu  
TCP/IP Menu  
Configure MP  
Paper Texture  
Paper Weight  
Paper Loading  
Custom Types  
Universal Setup  
Custom Scan Sizes  
Flash Drive Menu  
Print Settings  
Set Date/Time  
Fax Job Log  
Fax Call Log  
IPv6 Menu  
E-mail Shortcuts  
Fax Shortcuts  
Profiles List  
Wireless Menu  
AppleTalk Menu  
USB Menu  
Print Fonts  
Print Directory  
Print Demo  
Asset Report  
Paper menu  
Default Source menu  
Menu item  
Description  
Sets a default paper source for all print jobs  
Default Source  
Tray <x>  
Notes:  
MP Feeder  
Manual Paper  
Manual Env  
From the Paper menu, Configure MP must be set to Cassette in order for  
MP Feeder to appear as a menu setting.  
Tray 1 (standard tray) is the factory default setting.  
Only an installed paper source will appear as a menu setting.  
A paper source selected by a print job will override the Default Source  
setting for the duration of the print job.  
If the same size and type of paper are in two trays and the Paper Size and  
Paper Type settings match, the trays are automatically linked. When one  
tray is empty, the job prints using the linked tray.  
Understanding printer menus  
107  
       
Size/Type menu  
Menu item  
Description  
Notes:  
Select Source menu  
Tray 1  
These menus let you specify the installed paper size and type in the  
selected tray or manual feeder.  
Tray 2  
MP Feeder  
Manual Paper  
Manual Env  
Only installed trays and feeders are listed in this menu.  
Lets you specify the paper size loaded in each tray  
Set Size menu for Tray 1 or Tray 2  
A4  
A5  
Notes:  
Letter is the US factory default setting. A4 is the international factory  
A6  
JIS B5  
Executive  
Folio  
Legal  
default setting.  
If the same size and type of paper are in two trays and the Paper Size and  
Paper Type settings match, then the trays are automaticallylinked. When  
one tray is empty, the job prints using paper from the linked tray.  
The A6 paper size is supported only in Tray 1.  
Letter  
Oficio (Mexico)  
Statement  
Universal  
Set Size menu for Manual Paper  
Lets you specify the size of the paper being loaded in the manual feeder  
A4  
A5  
Note: Letter is the US factory default setting. A4 is the international factory  
default setting.  
Executive  
Folio  
JIS B5  
Legal  
Letter  
Oficio (Mexico)  
Statement  
Universal  
Set Size menu for Manual Env  
7 3/4 Envelope  
9 Envelope  
Lets you specify the size of the envelope being manually loaded  
Note: 10 Envelope is the US factory default setting. DL Envelope is the  
international factory default setting.  
10 Envelope  
C5 Envelope  
B5 Envelope  
DL Envelope  
Other Envelope  
Understanding printer menus  
108  
 
Menu item  
Description  
Lets you specify the type of paper loaded in Tray 1  
Set Type menu for Tray 1  
Plain Paper  
Notes:  
Card Stock  
Transparency  
Recycled  
Plain Paper is the factory default setting for Tray 1.  
If available, a user-defined name will appearinsteadof CustomType<x>.  
Use this menu item to configure automatic tray linking.  
Labels  
Bond  
Letterhead  
Preprinted  
Colored Paper  
Light Paper  
Heavy Paper  
Rough/Cotton  
Custom Type <x>  
Lets you specify the type of paper loaded in Tray 2  
Set Type menu for Tray 2  
Plain Paper  
Notes:  
Card Stock  
Recycled  
Custom Type <x> is the factory default setting.  
If available, a user-defined name will appearinsteadof CustomType<x>.  
Use this menu item to configure automatic tray linking.  
Labels  
Bond  
Letterhead  
Preprinted  
Colored Paper  
Light Paper  
Heavy Paper  
Rough/Cotton  
Custom Type <x>  
Lets you specify the type of paper being manually loaded  
Set Type menu for Manual Paper  
Plain Paper  
Note: Plain Paper is the factory default setting.  
Card Stock  
Transparency  
Labels  
Bond  
Letterhead  
Preprinted  
Colored Paper  
Light Paper  
Heavy Paper  
Rough/Cotton  
Custom Type <x>  
Set Type menu for Manual Env  
Envelope  
Lets you specify the type of envelope being manually loaded  
Note: Envelope is the factory default setting.  
Custom Type <x>  
Understanding printer menus  
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Configure MP menu  
This menu is available only on printer models equipped with multipurpose feeders.  
Menu item  
Description  
Configure MP  
Cassette  
Determines when the printer selects paper from the multipurpose feeder  
Notes:  
Manual  
Cassette is the factory default setting.  
The Cassette setting configures the multipurpose feeder as an automatic  
paper source.  
When Manual is selected, the multipurpose feeder can be used only for  
manual feed print jobs.  
Paper Texture menu  
In the Paper Texture menu, the Select Type and Select Texture features work together to enable you to select the  
texture for a specific type of paper.  
Menu item  
Description  
Specifies the paper type  
Select Type  
Plain Texture  
Card Stock Texture  
Transparency Texture  
Recycled Texture  
Labels Texture  
Bond Texture  
Envelope Texture  
Rough Envelope Texture  
Letterhead Texture  
Preprinted Texture  
Colored Texture  
Light Texture  
Heavy Texture  
Rough/Cotton Texture  
Custom <x> Texture  
Select Texture  
Smooth  
After you select a setting for Select Type, the Select Texture feature lets you  
set the texture for that type of media.  
Normal  
Notes:  
Rough  
Normal is the factory default setting for most items.  
Rough is the factory default setting for Bond.  
When Rough Texture is the setting selected for Select Type, Rough is the  
only Select Texture setting available.  
Settings appear only if the paper is supported.  
Understanding printer menus  
110  
   
Paper Weight menu  
In the Paper Weight menu, the Select Type and Select Weight features work together to enable you to select the  
weight for a specific type of paper.  
Menu item  
Description  
Select Type  
Specifies the paper type  
Plain Weight  
Card Stock Weight  
Transparency Weight  
Recycled Weight  
Labels Weight  
Bond Weight  
Envelope Weight  
Rough Envelope Weight  
Letterhead Weight  
Preprinted Weight  
Colored Weight  
Light Weight  
Heavy Weight  
Rough/Cotton Weight  
Custom <x> Texture  
After you select a setting for Select Type, the Select Weight feature  
lets you set the weight for that type of media.  
Select Weight  
Light  
Normal  
Heavy  
Notes:  
Normal is the factory default setting for most items.  
When Light Weight is the setting selected for Select Type, Light  
is the only Select Weight setting available.  
WhenHeavyWeightis thesettingselected forSelectType, Heavy  
is the only Select Weight setting available.  
Settings appear only if the paper is supported.  
Paper Loading menu  
Menu item  
Description  
Specifies the paper type  
Select Type  
Recycled Loading  
Bond Loading  
Note: After you select the type of paper, the Set Loading menu  
appears.  
Letterhead loading  
Preprinted Loading  
Colored Loading  
Light Loading  
Heavy Loading  
Custom Loading  
Understanding printer menus  
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Menu item  
Description  
Specifies whether duplex (2-sided) printing is turned on  
Set Loading  
Duplex  
Off  
Note: Off is the factory default setting.  
Custom Types menu  
Menu item  
Description  
Custom Type <x>  
Paper  
Name a Custom Type <x>, and this user-defined name displays instead of  
Custom Type <x>.  
Card Stock  
Transparency  
Rough/Cotton  
Labels  
Notes:  
The Custom Name must be limited to 16 characters.  
Paper is the factory default setting for the Custom Type.  
The custom media type must be supported by the selected tray or feeder  
in order for you to print from that source.  
Envelope  
Assign a paper type for the Recycled paper type loaded, and it will also be the  
Recycled paper type in other menus.  
Recycled  
Paper  
Card Stock  
Transparency  
Rough/Cotton  
Labels  
Notes:  
Paper is the factory default setting.  
The Recycled type must be supported by the selected tray or feeder in  
order for you to print from that source.  
Envelope  
Understanding printer menus  
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Custom Scan Sizes menu  
Menu item  
Description  
Specifies a custom scan size name and options. This name replaces a Custom  
Custom Scan Size <x>  
Scan Size <x>name in the printer menus. <x> can be either 1 or 2.  
Width  
1–8.50 inches (25–216 mm)  
Height  
1–14 inches (25–356 mm)  
Orientation  
Portrait  
Notes:  
The panel displays “ID Card” in place of “Custom Scan Size 1” unless you  
have named it differently.  
4.65 inches is the US factory default setting for Width for Size 1.  
118 millimeters is the international factory default setting for Width for  
Size 1.  
Landscape  
2 scans/side  
8.5 inches is the US factory default setting for Width for Size 2.  
216 millimeters is the international factory default setting for Width for  
Size 2.  
Off  
On  
6 inches is the US factory default setting for Height for Size 1.  
154 millimeters is the international factory default setting for Height for  
Size 1.  
14 inches is the US factory default setting for Height for Size 2.  
356 millimeters is the international factory default setting for Height for  
Size 2.  
Landscape is the factory default setting for Orientation.  
Off is the factory default setting for 2 scans/side for Size 2.  
On is the factory default setting for 2 scans/side for Size 1.  
Universal Setup menu  
These menu items are used to specify the height, width, and feed direction of the Universal Paper Size. The Universal  
Paper Size is a user-defined paper size. It is listed with the other paper size settings and includes similar options, such  
as support for duplex printing and printing multiple pages on one sheet.  
Menu item  
Description  
Identifies the units of measure  
Notes:  
Units of Measure  
Inches  
Millimeters  
Inches is the US factory default setting.  
Millimeters is the international factory default setting.  
Portrait Width  
3–14.17 inches  
76–360 mm  
Sets the portrait width  
Notes:  
If the width exceeds the maximum, then the printer uses the  
maximum width allowed.  
8.5 inches is the US factory default setting. Inches can be increased  
in 0.01-inch increments.  
216 mm is the international factory default setting. Millimeters can  
be increased in 1-mm increments.  
Understanding printer menus  
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Menu item  
Description  
Sets the portrait height  
Notes:  
Portrait Height  
3–14.17 inches  
76–360 mm  
If the height exceeds the maximum, then the printer uses the  
maximum height allowed.  
14 inches is the US factory default setting. Inches can be increased in  
0.01-inch increments.  
356 mm is the international factory default setting. Millimeters can  
be increased in 1-mm increments.  
Specifies the feed direction  
Notes:  
Feed Direction  
Short Edge  
Long Edge  
Short Edge is the factory default setting.  
Long Edge appears only if the longest edge is shorter than the  
maximum length supported in the tray.  
Reports menu  
Reports menu  
Note: When you select a menu item from the Reports menu, the indicated report prints.  
Menu item  
Description  
Menu Settings Page  
Prints a report containing information about paper loaded into trays, installed  
memory, the total page count, alarms, timeouts, the printer control panel  
language, the TCP/IP address, the status of supplies, the status of the network  
connection, and other information  
Prints a report containing printer statistics such as supply information and  
details about printed pages  
Device Statistics  
Network Setup Page  
Prints a report containing information about the network printer settings, such  
as the TCP/IP address information  
Note: This menu item appears only for network printers or printers connected  
to print servers.  
Shortcut List  
Fax Job Log  
Fax Call Log  
Prints a report containing information about configured shortcuts  
Prints a report containing information about the last 200 completed faxes  
Prints a report containing information about the last 100 attempted, received,  
and blocked calls  
Prints a report containing information about e-mail shortcuts  
Prints a report containing information about fax shortcuts  
Prints a list of profiles stored in the printer  
E-mail Shortcuts  
Fax Shortcuts  
Profiles List  
Print Fonts  
Prints a report of all the fonts available for the printer language currently set in  
the printer  
Understanding printer menus  
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Menu item  
Description  
Displays the resources stored in theuser's flashoption. This feature appears only  
if there is an installed/mounted flash device.  
Print Directory  
Prints a report containing asset information including the printer serial number  
and model name. The report contains text and UPC barcodes that can be  
scanned into an asset database.  
Asset Report  
Network/Ports menu  
Active NIC menu  
Menu item  
Description  
Notes:  
Auto is the factory default setting.  
This menu item appears only if an optional network card is installed.  
Active NIC  
Auto  
<list of available network cards>  
Network menu  
Menu item  
Description  
PCL SmartSwitch  
Sets the printer to automatically switch to PCL emulation when a print job requires  
it, regardless of the default printer language  
On  
Off  
Notes:  
On is the factory default setting.  
When the Off setting is used, the printer does not examine incoming data.  
When the Off setting is used, the printer uses PostScript emulation if PS  
SmartSwitch is set to On. It uses the default printer language specified in the  
Setup menu if PS SmartSwitch is set to Off.  
PS SmartSwitch  
Sets the printer to automatically switch to PS emulation when a print job requires  
it, regardless of the default printer language  
On  
Off  
Notes:  
On is the factory default setting.  
When the Off setting is used, the printer does not examine incoming data.  
When theOff setting is used, theprinteruses PCLemulationifPCLSmartSwitch  
is set to On. It uses the default printer language specified in the Setup menu  
if PCL SmartSwitch is set to Off.  
Sets the printer to perform the special processing required for bidirectional  
communication following the conventions defined by the NPA protocol  
NPA Mode  
Off  
Auto  
Notes:  
Auto is the factory default setting  
Changing this setting from the printer control panel and then exiting the  
menus causes the printer to restart. The menu selection is updated.  
Understanding printer menus  
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Menu item  
Description  
Sets the size of the network input buffer  
Network Buffer  
Disabled  
Notes:  
Auto  
Auto is the factory default setting.  
The value can be changed in 1-K increments.  
The maximum size allowed depends on the amount of memory in the printer,  
the size of the other link buffers, and whether Resource Save is set to On or  
Off.  
To increase the maximum size range for the Network Buffer, disable or reduce  
the size of the USB buffer.  
Changing this setting from the printer control panel and then exiting the  
menus causes the printer to restart. The menu selection is updated.  
Sets the printer to process Macintosh binary PostScript print jobs  
Mac Binary PS  
On  
Off  
Notes:  
Auto is the factory default setting.  
Auto  
The Off setting filters print jobs using the standard protocol.  
The On setting processes raw binary PostScript print jobs.  
Lists all the network setup menus, regardless of the active network of the printer  
Network Setup  
Reports Menu  
Network Card menu  
TCIP Menu  
Note: Certain options are not available on selected printer models.  
IPv6 Menu  
Wireless menu  
AppleTalk menu  
Network Reports menu  
This menu is available from the Network/Ports menu:  
Network/Ports Standard Network or Network <x> Std Network Setup or Net <x> Setup Reports or  
Network Reports  
Menu item  
Description  
Prints a report containing information about the current network setup  
Print Setup Page  
Note: The Print Setup Page contains information about the network printer settings, such as the  
TCP/IP address.  
Network Card menu  
Menu item  
Description  
Allows you to ascertain whether the Network Card is connected.  
View Card Status  
Connected  
Disconnected  
View Card Speed  
Reflects the speed of a currently active network card.  
Understanding printer menus  
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Menu item  
Description  
Both addresses are represented by 12-digit hexadecimal numbers.  
View Network Address  
UAA  
LAA  
Sets the amount of time in seconds that a network print job can take before it  
is canceled.  
Job Timeout  
0-225 seconds  
Notes:  
90 seconds is the factory default setting.  
A setting value of 0 disables the timeout.  
If a value of 1–9 is selected, the setting is saved as 10.  
Allows the printer to print a banner page.  
Banner Page  
On  
Off  
Note: Off is the factory default setting.  
TCP/IP menu  
Use the following menu items to view or set the TCP/IP information.  
Note: This menu is available only for network models or printers attached to print servers.  
Menu item  
Description  
Specifies whether to activate TCP/IP  
TCP/IP  
Activate  
On  
Note: On is the factory default setting.  
Off  
TCP/IP  
Shows the current TCP/IP hostname  
View Hostname  
TCP/IP  
IP Address  
Lets you view or change the current TCP/IP Address, Netmask, and Gateway  
information  
Netmask  
Gateway  
Note: Each requires four fields.  
TCP/IP  
Lets you view or change the settings  
Enable DHCP  
Enable AutoIP  
Enable FTP/TFTP  
Enable HTTP Server  
Yes  
Note: Yes is the factory default setting for each.  
No  
Lets you view or change the setting  
TCP/IP  
WINS Server Address  
Note: This is a four-field IP address.  
TCP/IP  
Lets you view or change the settings  
Enable DDNS  
Enable mDNS  
Note: Yes is the factory default setting for both.  
Understanding printer menus  
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Menu item  
Description  
Lets you view or change the setting  
TCP/IP  
DNS Server Address  
Note: This is a four-field IP address.  
IPv6 menu  
Use the following menu items to view or set the Internet Protocol version 6 (IPv6) information.  
Note: This menu is available only for network models or printers attached to print servers.  
This menu is available from the Network/Ports menu:  
Network/Ports Standard Network or Network <x> Std Network Setup or Net <x> Setup IPv6  
Menu item  
Description  
Enable IPv6  
Enables IPv6 in the printer  
On  
Off  
Note: On is the factory default setting.  
Auto Configuration  
Specifies whether the network adapter accepts the automatic IPv6  
address configuration entries provided by a router  
On  
Off  
Note: On is the factory default setting.  
Lets you view the current setting  
View Hostname  
View Address  
Note: These settings can be changed only from the Embedded Web  
Server.  
View Router Address  
Enable DHCPv6  
Enables DHCPv6 in the printer  
On  
Off  
Note: On is the factory default setting.  
Wireless menu  
Use the following menu items to view or configure the wireless internal print server settings.  
Note: This menu is available only for models able to be connected to a wireless network.  
This menu is available from the Network/Ports menu:  
Network/Ports Network <x> Net <x> Setup Wireless  
Menu item  
Description  
Specifies the network mode  
Notes:  
Network Mode  
Infrastructure  
Ad hoc  
Infrastructuremodeletstheprinteraccessanetworkusinganaccess  
point.  
Ad hoc is the factory default setting. Ad hoc mode configures the  
printer for wireless networking directly between it and a computer.  
Understanding printer menus  
118  
   
Menu item  
Description  
Specifies the wireless standard for the wireless network  
Compatibility  
802.11n  
Note: 802.11b/g/n is the factory default setting.  
802.11b/g  
802.11b/g/n  
Choose Network  
Lets you select an available network for the printer to use  
<list of available networks>  
Note: If the network you want to join is protected by a security setting,  
you will have to join it from the Embedded Web Server or the Wireless  
Setup Utility.  
View Signal Quality  
View Security Mode  
Lets you view the quality of the wireless connection  
Lets you view the encryption method for the wireless connection.  
“Disabled” indicates that the wireless network is not encrypted.  
AppleTalk menu  
Menu item  
Description  
Activates or deactivates AppleTalk support  
Activate  
Yes  
Note: Yes is the factory default setting.  
No  
Shows the assigned AppleTalk name  
View Name  
View Address  
Set Zone  
Shows the assigned AppleTalk address  
Provides a list of AppleTalk zones available on the network  
<list of zones available on the  
network>  
Note:The factory defaultsettingis the defaultzone forthe network. If nodefault  
zone exists, the zone marked with an * is the factory default setting.  
USB menu  
Menu item  
Description  
PCL SmartSwitch  
Sets the printer to automatically switch to PCL emulation when a print job received  
through a USB port requires it, regardless of the default printer language  
On  
Off  
Notes:  
On is the factory default setting.  
When the Off setting is used, the printer does not examine incoming data.  
When the Off setting is used, the printer uses PostScript emulation if the PS  
Smartswitch setting is On. It uses the default printer language specified in the  
Setup menu if the PS SmartSwitch setting is Off.  
Understanding printer menus  
119  
   
Menu item  
Description  
Sets the printer to automatically switch to PS emulation when a print job received  
through a USB port requires it, regardless of the default printer language  
PS SmartSwitch  
On  
Off  
Notes:  
On is the factory default setting.  
When the Off setting is used, the printer does not examine incoming data.  
When the Off setting is used, the printer uses PCL emulation if the PCL  
Smartswitch setting is On. It uses the default printer language specified in the  
Setup menu if the PCL SmartSwitch setting is Off.  
NPA Mode  
Off  
Sets the printer to perform the special processing required for bidirectional  
communication following the conventions defined by the NPA protocol  
Auto  
Notes:  
Auto is the factory default setting.  
Changing this setting causes the printer to restart.  
USB Buffer  
Disabled  
Auto  
Sets the size of the USB input buffer  
Notes:  
Auto is the factory default setting.  
The Disabled setting turns off job buffering. Any jobs already buffered are  
printed before normal processing is resumed.  
The USB buffer size value can be changed in 1-K increments.  
The maximum size allowed depends on the amount of memory in the printer,  
the size of the other link buffers, and whether the Resource Save setting is On  
or Off.  
Changing this setting causes the printer to restart.  
Sets the printer to process Macintosh binary PostScript print jobs  
Notes:  
Mac Binary PS  
On  
Off  
Auto  
Auto is the factory default setting.  
The Off setting filters print jobs using the standard protocol.  
The On setting processes raw binary PostScript print jobs.  
USB with ENA  
ENA Address  
ENA Netmask  
ENA Gateway  
Sets the network address, netmask, and gateway information for an external print  
server that is attached to the printer using a USB cable  
Note: This menu item and its submenus are available only if the printer is attached  
to an external print server through the USB port.  
Understanding printer menus  
120  
Settings menu  
General Settings menu  
Menu item  
Description  
Sets the language of the text appearing on the display  
Display Language  
English  
Note: All languages may not be available for all printers.  
Francais  
Deutsch  
Italiano  
Espanol  
Dansk  
Norsk  
Nederlands  
Svenska  
Portuguese  
Suomi  
Russian  
Polski  
Magyar  
Turkce  
Cesky  
Simplified Chinese  
Traditional Chinese  
Korean  
Japanese  
Minimizes the use of energy, paper, or specialty media  
Eco-Mode  
Off  
Notes:  
Energy  
Energy/Paper  
Paper  
Off is the factory default setting. Off resets the printer to its  
factory default settings.  
The Energy setting minimizes the power used by the printer.  
Performance may be affected but quality is not.  
Paper minimizes the amount of paper and specialty media  
needed for a print job. Performance may be affected but  
quality is not.  
Energy/Paper minimizes the use of power and of paper and  
specialty media.  
Quiet Mode  
Reduces the amount of noise produced by the printer  
Off  
On  
Notes:  
Off is the factory default setting.  
Onconfigures theprintertoproduceas littlenoiseas possible.  
Understanding printer menus  
121  
   
Menu item  
Description  
Instructs the printer to run the setup wizard  
Notes:  
Run Initial setup  
Yes  
No  
Yes is the factory default setting.  
After completing the setup wizard by selecting Done at the  
Country select screen, the default setting becomes No.  
Specifies the printer factory default measurements. The default  
setting is determined by the country selection in the initial setup  
wizard.  
Paper Sizes  
U.S.  
Metric  
Specifies a valid port range for printers behind a port blocking  
firewall. The valid ports are specified by two sets of numbers  
separated by a semicolon.  
Scan to PC Port Range  
<port range>  
Note: 9751:12000 is the factory default setting.  
Sets the function the printer enters when Go, Content, Darkness,  
or any number is pressed on the printer control panel  
Default Mode  
Copy  
Fax  
Note: Copy is the factory default setting  
Formats the printer date  
Date Format  
MM-DD-YYYY  
DD-MM-YYYY  
YYYY-MM-DD  
Note: MM-DD-YYYY is the US factory default setting and  
DD-MM-YYYY is the international factory default setting.  
Time Format  
12 hour A.M./P.M.  
24 hour clock  
Formats the printer time  
Note: The factory default setting is 12 hour A.M./P.M.  
Alarms  
Sets an alarm to sound when the printer requires operator  
intervention. Available selections for each alarm type are:  
Alarm Control  
Cartridge Alarm  
Off  
Single  
Continuous  
Notes:  
Single is the factory default setting for Alarm Control. Single  
sounds three quick beeps.  
Off means no alarm will sound.  
Continuous repeats three beeps every 10 seconds.  
Specifies the number of minutes of inactivitybefore some systems  
begin entering a minimum power state.  
Timeouts  
Power Saver  
Disabled  
1–240  
Note: 30 minutes is the factory default setting.  
Sets the amount of time in seconds the printer waits before  
returning the printer display to a Readystate  
Timeouts  
Screen Timeout  
15–300  
Note: 30 seconds is the factory default setting.  
Understanding printer menus  
122  
Menu item  
Description  
Sets the amount of time in seconds the printer waits to receive an  
Timeouts  
end-of-job message before canceling the remainder of the print  
job  
Print Timeout  
Disabled  
1–255  
Notes:  
90 seconds is the factory default setting.  
When the timer expires, any partially printed page still in the  
printeris printed, and then the printer checks to seeif anynew  
print jobs are waiting.  
Print Timeout is available only when using PCL or PPDS  
emulation. This setting has no effect on PostScript emulation  
print jobs.  
Timeouts  
Sets the amount of time in seconds the printer waits for additional  
data before canceling a print job  
Wait Timeout  
Disabled  
Notes:  
15–65535  
40 seconds is the factory default setting.  
Wait Timeout is available only when the printer is using  
PostScript emulation. This setting has no effect on PCL or  
PPDS emulation print jobs.  
Print Recovery  
Auto Continue  
Disabled  
Lets the printer automatically continue printing from certain  
offline situations when not resolved within the specified time  
period  
5–255  
Notes:  
Disabled is the factory default setting.  
5–255 is a range of time in seconds.  
Print Recovery  
Specifies whether the printer reprints jammed pages  
Jam Recovery  
Notes:  
On  
Auto is the factory default setting. The printer reprints  
jammed pages unless the memory required to hold the pages  
is needed for other printer tasks.  
Off  
Auto  
On sets the printer to always reprint jammed pages.  
Off sets the printer to never reprint jammed pages.  
Lets the printersuccessfullyprintapagethatmaynothaveprinted  
otherwise  
Print Recovery  
Page Protect  
On  
Off  
Notes:  
Off is thefactory defaultsetting. Off prints a partialpagewhen  
there is not enough memory to print the whole page.  
On sets the printer to process the whole page so that the  
entire page prints.  
Understanding printer menus  
123  
Menu item  
Description  
Returns the printer settings to the factory default settings  
Factory Defaults  
Do Not Restore  
Restore Now  
Notes:  
Do Not Restore is the factory default setting. Do Not Restore  
keeps the user-defined settings.  
Restore returns all printer settings to the factory default  
settings except Network/Ports menu settings. All downloads  
stored in RAM are deleted.  
Copy Settings menu  
Menu item  
Description  
Specifies the type of content contained in the copy job  
Content  
Text  
Notes:  
Text/Photo  
Photograph  
Text emphasizes sharp, black, high-resolution text against a clean, white  
background.  
Text/Photo is the factory default setting. Text/Photo is used when the original  
documents are a mixture of text and graphics or pictures.  
Photograph tells the scanner to pay extra attention to graphics and pictures.  
This setting increases the time it takes to scan, but emphasizes a reproduction  
of the full dynamic range of tones in the original document. This increases the  
amount of information saved.  
Sides (Duplex)  
1 sided to 1 sided  
1 sided to 2 sided  
2 sided to 1 sided  
2 sided to 2 sided  
Specifies whether an original document is duplex (two-sided) or simplex (one-  
sided), and then specifies whether the copy should be duplex or simplex  
Notes:  
Sides (Duplex) is not available on selected models.  
1 sided to 1 sided—The original page has printing on one side. The copied  
page will have printing on one side.  
1 sided to 2 sided—The original page has printing on one side. The copied  
page will have printing on both sides. For example, if the original is six sheets,  
the copy is three sheets with printing on both sides.  
2 sided to 1 sided—The original page has printing on both sides. The copied  
page will have printing on only one side. For example, if the original draft is  
three sheets of paper with an image on each side of each sheet, then the copy  
is six sheets with only one image on one side of each sheet.  
2 sided to 2 sided—The original page has printing on both sides. The copy  
mimics the original exactly.  
Sets two or four sheets of an original document together on the same page  
Paper Saver  
Off  
Note: Off is the factory default setting.  
2 on 1 Portrait  
2 on 1 Landscape  
4 on 1 Portrait  
4 on 1 Landscape  
Understanding printer menus  
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Menu item  
Description  
Specifies whether a border is printed around the edge of the page at the margins  
Print Page Borders  
On  
Off  
Note: Off is the factory default setting.  
Keeps the pages of a print job stacked in sequence when making multiple copies  
of the job  
Collate  
On  
Off  
Note: Off is the factory default setting.  
Original Size  
Letter  
Specifies the paper size of the original document  
Note: Letter is the US factory default setting. A4 is the international factory default  
setting.  
Legal  
Executive  
Folio  
Statement  
Universal  
ID Card  
4 x 6 in.  
3 x 5 in.  
Business Card  
Custom Scan Size <x>  
A4  
A5  
Oficio (Mexico)  
A6  
JIS B5  
Specifies the paper source for copy jobs  
Paper Source  
Tray <x>  
Note: Tray 1 is the factory default setting.  
Manual Feeder  
Transparency Separators  
Places a sheet of paper between transparencies  
On  
Off  
Note: On is the factory default setting.  
Separator Sheets  
None  
Places a sheet of paper between pages, copies, or jobs based on the value selected  
Note: None is the factory default setting.  
Between Copies  
Between Jobs  
Between Pages  
Specifies a paper source  
Separator Source  
Tray <x>  
Note: Tray 1 is the factory default setting.  
Manual Feeder  
Specifies the level of darkness for the copy job  
Darkness  
-4 to +4  
Note: The factory default setting is 0.  
Specifies the number of copies for the copy job  
Number of Copies  
1–999  
Note: The factory default setting is 1.  
Understanding printer menus  
125  
Menu item  
Description  
Specifies overlay text that is printed on each page of the copy job  
Overlay  
Off  
Note: Off is the factory default setting.  
Confidential  
Copy  
Draft  
Urgent  
Custom  
Allows interruption of a print job to copy a page or document  
Allow priority copies  
On  
Off  
Note: On is the factory default setting.  
Adjusts the amount of background visible on a copy  
Background Removal  
-4 to +4  
Note: The factory default setting is 0.  
Specifies the contrast used for the copy job  
Contrast  
0–5  
Note: “Best for content” is the factory default setting.  
Best for content  
Adjusts the amount of shadow detail visible on a copy  
Shadow Detail  
-4 to +4  
Note: 0 is the factory default setting.  
Scan edge to edge  
Specifies if the original document is scanned edge-to-edge prior to copying  
On  
Off  
Note: Off is the factory default setting.  
Adjusts the amount of sharpness on a copy  
Sharpness  
1–5  
Note: 3 is the factory default setting.  
Fax Settings menu  
General Fax Settings  
Menu item  
Description  
Station Name  
Station Number  
Specifies the name of the fax within the printer  
Specifies a number associated with the fax  
Specifies how the fax is identified to recipients on the fax header  
Station ID  
Station Name  
Station Number  
Sets the printer to fax manually only, which requires a line splitter and a  
telephone hand set  
Enable Manual Fax  
On  
Off  
Notes:  
Off is the factory default setting.  
Use a regular telephone to answer an incoming fax job and to dial a fax  
number.  
Press # 0 on the numeric keypad to go directly to the Manual Fax function.  
Understanding printer menus  
126  
 
Menu item  
Description  
Defines the amount of non-volatile memory used to fax a job  
Memory Use  
All receive  
Mostly receive  
Equal  
Notes:  
“All receive” specifies that all the memory is set to receive fax jobs.  
“Mostly receive” specifies that most of the memory is set to receive fax jobs.  
“Equal” is the factory default setting. It splits the memory for sending and  
receiving fax jobs into equal amounts.  
Mostly sent  
All send  
“Mostly sent” specifies that most of the memory is set to send fax jobs.  
“All send” specifies that all the memory is set to send fax jobs.  
Cancel Faxes  
Allow  
Specifies whether the user may cancel fax jobs  
Note: If Cancel Faxes is not enabled, it will not appear as an option. Allow is the  
factory default setting.  
Don't Allow  
Specifies the type of caller ID being used  
Caller ID  
FSK  
Note: This option appears only when the selected country supports multiple  
DTMF  
caller ID patterns.  
Fax Send Settings  
Menu item  
Description  
Resolution  
Standard  
Fine  
Specifies qualityin dots per inch (dpi). A higher resolutiongivesgreater printquality,  
but it increases the fax transmission time for outgoing faxes.  
Note: Standard is the factory default setting.  
Super Fine  
Specifies the paper size of the document that is being scanned  
Original Size  
Letter  
Note: Mixed Letter/Legal is the US factory default setting. A4 is the international  
Legal  
factory default setting.  
Executive  
Mixed Letter/Legal  
Folio  
Statement  
A4  
A5  
A6  
Oficio (Mexico)  
JIS B5  
4 x 6  
3 x 5  
ID Card  
Universal  
Custom Scan Size  
Business Card  
Understanding printer menus  
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Menu item  
Description  
Specifies how the text and graphics are oriented on the page  
Sides (Duplex)  
Off  
Notes:  
Long edge  
Short edge  
Sides (Duplex) is not available on selected printer models.  
Off is the factory default setting.  
Long edge assumes binding along the long edge of the page (left edge for  
portrait orientation and top edge for landscape orientation).  
Short edge assumes binding along the short edge of the page (top edge for  
portrait orientation and left edge for landscape orientation).  
Specifies the type of content that will be scanned to fax  
Content  
Text  
Notes:  
Text/Photo  
Photograph  
Text is the factory default setting.  
Text is used when the document is mostly text.  
Text/Photo is the factory default setting. Text/Photo is used when the  
documents are mostly text or line art.  
Photograph is used when the document is a high-quality photograph or inkjet  
print.  
Darkness  
Lightens or darkens the output  
-4 to +4  
Note: 0 is the factory default setting.  
A numeric entry field is provided to enter numbers  
Dial Prefix  
Automatic Redial  
Specifies the number of times the printer tries to send the fax to a specified number  
0–9  
Note: 5 is the factory default setting.  
Specifies the number of minutes between redials  
Redial Frequency  
1–200  
Note: 3 minutes is the factory default setting.  
Enables switchboard blind dialing without a dial tone  
Behind a PABX  
Yes  
No  
Note: No is the factory default setting.  
Enables Error Correction Mode for fax jobs  
Enable ECM  
Yes  
No  
Note: Yes is the factory default setting.  
Lets you send faxes by scanning at the printer  
Enable Fax Scans  
On  
Off  
Note: On is the factory default setting.  
Allows driver to fax jobs to be sent by the printer  
Driver to fax  
Yes  
No  
Note: Yes is the factory default setting.  
Specifies the dialing sound, either as a tone or a pulse  
Dial Mode  
Tone  
Note: Tone is the factory default setting.  
Pulse  
Understanding printer menus  
128  
Menu item  
Description  
Specifies the maximum speed in baud at which faxes are sent  
Max Speed  
2400  
Note: 33600 baud is the factory default setting.  
4800  
9600  
14400  
33600  
Adjusts the amount of background visible on a copy  
Background Removal  
-4 to +4  
Note: 0 is the factory default setting.  
Contrast  
Best for content  
0–5  
Specifies the contrast of the output  
Note: “Best for content” is the factory default setting.  
Shadow Detail  
Adjusts the amount of shadow detail visible on a copy  
-4 to +4  
Note: 0 is the factory default setting.  
Scan edge to edge  
Specifies if the original document is scanned edge-to-edge  
On  
Off  
Note: Off is the factory default setting.  
Sharpness  
Adjusts the amount of sharpness on a fax  
1–5  
Note: 3 is the factory default setting.  
Fax Receive Settings  
Menu item  
Description  
Enable Fax Receive  
Allows fax jobs to be received by the printer  
On  
Off  
Note: On is the factory default setting.  
Rings to Answer  
Specifies the number of rings before answering an incoming fax job  
1–25  
Note: 3 is the factory default setting.  
Allows the printer to answer an incoming fax job  
Auto Answer  
Yes  
No  
Note: Yes is the factory default setting.  
Lets you enter a code on the telephone number pad to begin receiving a fax  
Manual Answer Code  
1–9  
Notes:  
This menu item is used when the printer shares a line with a telephone.  
9 is the factory default setting.  
Scales an incoming fax job so it fits the size of the paper loaded in the designated  
fax source  
Auto Reduction  
On  
Off  
Note: On is the factory default setting.  
Specifies the paper source selected to supply paper for the printer to print an  
incoming fax  
Paper Source  
Auto  
Tray <x>  
Note: Auto is the factory default setting.  
Manual Feeder  
Understanding printer menus  
129  
Menu item  
Description  
Enables duplex (two-sided) printing for incoming fax jobs  
Sides (Duplex)  
On  
Off  
Note: Off is the factory default setting.  
Prints the transmission information at the bottom of each page from a received fax  
Fax Footer  
On  
Off  
Note: Off is the factory default setting.  
Max Speed  
2400  
Specifies the maximum speed in baud at which faxes are received  
Note: 33600 (baud) is the factory default setting.  
4800  
9600  
14400  
33600  
Enables blocking of incoming faxes sent from devices with no station ID specified  
Block No Name Fax  
On  
Off  
Note: Off is the factory default setting.  
Fax Log Settings  
Menu item  
Description  
Transmission Log  
Print log  
Enables printing of a transmission log after each fax job  
Note: Print log is the factory default setting.  
Do not print log  
Print only for error  
Enables printing of a receive error log following a receive error  
Receive Error Log  
Print Never  
Note: Print Never is the factory default setting.  
Print on Error  
Enables automatic printing of fax logs  
Auto Print Logs  
On  
Off  
Note: On is the factory default setting.  
Selects the source of the paper used for printing logs  
Log Paper Source  
Tray <x>  
Note: Tray 1 is the factory default setting.  
Specifies whether printed logs display the dialed number or the station name  
Logs Display  
Remote Station Name  
Dialed Number  
Note: “Remote Station Name” is the factory default setting.  
Enables access to the Fax Job log  
Enable Job Log  
On  
Off  
Note: On is the factory default setting.  
Enables access to the Fax Call log  
Enable Call Log  
On  
Off  
Note: On is the factory default setting.  
Understanding printer menus  
130  
Speaker Settings  
Menu item  
Description  
Speaker Mode  
Always Off  
Notes:  
Always Off turns the speaker off.  
On until Connected  
Always On  
“On until Connected” is the factory default setting. The speaker is on and issues  
a noise until the fax connection is made.  
Always On turns the speaker on.  
Speaker Volume  
Controls the volume setting  
High  
Note: High is the factory default setting.  
Medium  
Low  
Controls the ringer volume for the fax speaker  
Ringer Volume  
On  
Off  
Note: On is the factory default setting.  
Distinctive Ring Settings  
Menu item  
Description  
Answers calls with a one-ring pattern  
Single Ring  
On  
Off  
Note: On is the factory default setting.  
Double Ring  
Answers calls with a double-ring pattern  
On  
Off  
Note: On is the factory default setting.  
Triple Ring  
Triple Ring answers calls with a triple-ring pattern  
On  
Off  
Note: On is the factory default setting.  
Flash Drive menu  
Flash Drive menu  
Menu item  
Description  
Enables or disables the USB port on the front of the printer  
Enable Drive  
Enable  
Notes:  
Disable  
Certain options are not available on selected printer models.  
Enable is the factory default setting.  
Update Code Enables or disables the ability of the printer to update its firmware code from a USB device  
Enable  
Disable  
Note: Enable is the factory default setting  
Understanding printer menus  
131  
 
Scan Settings  
Menu item  
Description  
Specifies the format of the file  
Format  
PDF (.pdf)  
TIFF (.tif)  
Note: PDF is the factory default setting.  
JPEG (.jpg)  
PDF Version  
Sets the version of the PDF file that will be scanned to USB  
1.2–1.6  
Note: 1.5 is the factory default setting.  
Specifies the type of content that will be scanned to USB  
Notes:  
Content  
Text  
Text/Photo  
Photograph  
Text is used when the document is mostly text.  
Text/Photo is the factory default setting. Text/Photo is used when the  
documents are mostly text or line art.  
Photograph is used when the document is a high-quality photograph or inkjet  
print.  
Specifies whether a job scans in grayscale or color  
Color  
Gray  
Note: Gray is the factory default setting.  
Color  
Specifies how many dots per inch are scanned  
Resolution  
75  
Note: 150 dpi is the factory default setting.  
150  
200  
300  
400  
600  
Lightens or darkens the output  
Darkness  
-4 to +4  
Note: 0 is the factory default setting.  
Specifies the orientation of the scanned image  
Orientation  
Portrait  
Note: Portrait is the factory default setting.  
Landscape  
Understanding printer menus  
132  
Menu item  
Description  
Specifies the paper size of the document that is being scanned  
Original Size  
Letter  
Note: Letter is the US factory default setting. A4 is the international factory default  
Legal  
setting.  
Mixed Letter/Legal  
Executive  
Folio  
Statement  
Universal  
4 x 6 in.  
3 x 5 in.  
Business Card  
ID Card  
Custom Scan Size <x>  
A4  
A5  
Oficio (Mexico)  
A6  
JIS B5  
Specifies how the text and graphics are oriented on the page  
Sides (Duplex)  
Off  
Notes:  
Long edge  
Short edge  
Sides (Duplex) is not available on all printer models.  
Off is the factory default setting.  
Long edge assumes binding along the long edge of the page (left edge for  
portrait orientation and top edge for landscape orientation).  
Short edge assumes binding along the short edge of the page (top edge for  
portrait orientation and left edge for landscape orientation).  
Sets the quality of a JPEG text, text/photo, or photo image in relation to file size and  
the quality of the image.  
JPEG Quality  
Text  
Text/Photo  
Photo  
Notes:  
75 is the factorydefaultsetting forText and Text/Photo. 50 is the factorydefault  
setting for Photo.  
5 reduces the file size, but the quality of the image is lessened.  
90 provides the best image quality, but the file size is very large.  
Provides a choice between single-page TIFF files and multiple-page TIFF files. For  
a multiple-page scan to USB job, either one TIFF file is created containing all the  
pages, or multiple TIFF files are created with one file for each page of the job.  
Use Multi-Page TIFF  
On  
Off  
Notes:  
On is the factory default setting.  
This menu item applies to all scan functions.  
Scan Bit Depth  
Enables the Text/Photo mode to have smaller file sizes by using 1-bit images  
8 bit  
1 bit  
Note: 8 bit is the factory default setting.  
Understanding printer menus  
133  
Menu item  
Description  
Limit the base file name to under 53 characters, because the time is added to the  
end of the base file name  
Base File Name  
Note: Scanned-image is the factory default setting.  
Background Removal  
Adjusts the amount of background visible on a copy  
-4 to +4  
Note: 0 is the factory default setting.  
Specifies the contrast of the output  
Contrast  
0–5  
Note: “Best for content” is the factory default setting.  
Best for content  
Adjusts the amount of shadow detail visible on a scanned image  
Shadow Detail  
-4 to +4  
Note: 0 is the factory default setting.  
Specifies if the original document is scanned edge to edge  
Scan edge to edge  
On  
Off  
Note: Off is the factory default setting.  
Adjusts the sharpness of a scanned image  
Sharpness  
1–5  
Note: 3 is the factory default setting.  
Print Settings  
Menu item  
Description  
Copies  
Specifies the number of copies to print  
1-999  
Note: 1 is the factory default setting.  
Enables duplex (two-sided) printing  
Sides (Duplex)  
1 sided  
Note: 1 sided is the factory default setting.  
2 sided  
Print Settings  
Setup menu  
Menu item  
Description  
Printer Language  
PS Emulation  
Sets the default printer language  
Notes:  
PCL Emulation  
PostScriptemulation uses a PSinterpreterfor processing print  
jobs. PCLemulation uses a PCLinterpreterforprocessing print  
jobs.  
The factory default printer language is PCL Emulation.  
Setting a printer language as the default does not prevent a  
software program from sending print jobs that use another  
printer language.  
Understanding printer menus  
134  
 
Menu item  
Description  
Sets the logical and physical printable area  
Print Area  
Normal  
Whole Page  
Notes:  
Normal is the factory default setting. When attempting to  
print data in the non-printable area defined by the Normal  
setting, the printer clips the image at the boundary.  
The Whole Page setting allows the image to be moved into  
the non-printable area defined by the Normal setting, but the  
printer will clip the image at the Normal setting boundary.  
The Whole Page setting affects only pages printed using a  
PCL 5e interpreter. This setting has no effect on pages printed  
using the PCL XL or PostScript interpreter.  
Sets the storage location for downloads  
Download Target  
RAM  
Flash  
Notes:  
RAM is the factory default setting.  
Flash appears only if a flash option is installed.  
Storing downloads in RAM is temporary.  
Specifies how the printer handles temporary downloads, such as  
fonts and macros stored in RAM, when the printer receives a job  
that requires more memory than is available  
Resource Save  
On  
Off  
Notes:  
Off is the factory default setting. Off sets the printer to retain  
the downloads only until memory is needed. Downloads are  
deleted in order to process print jobs.  
The On setting retains the downloads during language  
changes and printer resets. If the printer runs out of memory,  
downloads are not deleted.  
Finishing menu  
Note: Certain options are not available on selected printer models.  
Menu item  
Description  
Specifies whether duplex (2-sided) printing is set as the default for all print jobs  
Sides  
2 Sided  
1 Sided  
Note: 1 Sided is the factory default setting.  
Duplex Binding  
Long Edge  
Defines the way duplexed pages are bound and how the printing on the back of  
the page is oriented in relation to the printing on the front of the page  
Short Edge  
Notes:  
Long Edge is the factory default setting.  
Long Edge specifies that binding be placed on the left edge of portrait pages  
and the top edge of landscape pages.  
Short Edge specifies that binding be placed on the top edge of portrait pages  
and the left edge of landscape pages.  
Understanding printer menus  
135  
 
Menu item  
Description  
Specifies a default number of copies for each print job  
Copies  
1–999  
Note: 1 is the factory default setting.  
Specifies whether blank pages are inserted in a print job  
Blank Pages  
Do Not Print  
Print  
Note: “Do Not Print” is the factory default setting.  
Stacks the pages of a print job in sequence when printing multiple copies  
Collate  
On  
Notes:  
Off  
Off is the factory default setting. No pages will be collated.  
The On setting stacks the print job sequentially.  
Both settings print the entire job the number of times specified by the Copy  
menu setting.  
Specifies whether blank separator sheets are inserted  
Notes:  
Separator Sheets  
None  
Between Copies  
Between Jobs  
Between Pages  
None is the factory default setting.  
Between Copies inserts a blank sheet between each copy of a print job if  
Collation is set to On. If Collation is set to Off, a blank page is inserted between  
each set of printed pages, such as after all page 1's, all page 2's, and so on.  
Between Jobs inserts a blank sheet between print jobs.  
Between Pages inserts a blank sheet between each page of the print job. This  
setting is useful when printing transparencies or inserting blank pages in a  
document for notes.  
Specifies the paper source for separator sheets  
Separator Source  
Tray <x>  
Note: Tray 1 (standard tray) is the factory default setting.  
Multi-Page Feeder  
Specifies that multiple-page images are printed on one side of a sheet of paper  
N-Up  
Off  
Notes:  
2 Up  
4 Up  
6 Up  
9 Up  
16 Up  
The number selected is the number of page images that will print per side  
Off is the factory default setting.  
N-Up Ordering  
Horizontal  
Specifies how the page images appear on the physical page  
Note: Horizontal is the factory default setting.  
Reverse Horizontal  
Reverse Vertical  
Vertical  
Understanding printer menus  
136  
Menu item  
Description  
Specifies the orientation of a multiple-page sheet  
Orientation  
Auto  
Notes:  
Landscape  
Portrait  
Auto is the factory default setting. The printer chooses between portrait and  
landscape.  
Long Edge uses landscape.  
Short Edge uses portrait.  
Prints a border around each page image  
N-Up Border  
None  
Note: None is the factory default setting.  
Solid  
Quality menu  
Menu item  
Description  
Print Resolution  
300 dpi  
Specifies the printed output resolution  
Note: 600 dpi is the factory default setting. The printer driver default is 1200 IQ.  
600 dpi  
1200 dpi  
1200 Image Q  
2400 Image Q  
Enhances the printed quality of small fonts and graphics  
Pixel Boost  
Off  
Notes:  
Fonts  
Off is the factory default setting.  
Fonts applies this setting only to text.  
Horizontally darkens horizontal lines of text and images.  
Vertically darkens vertical lines of text and images.  
Both Directions darkens horizontal and vertical lines on text and images.  
Horizontally  
Vertically  
Both Directions  
Toner Darkness  
Lightens or darkens the printed output  
1–10  
Notes:  
8 is the factory default setting.  
Selecting a smaller number can help conserve toner.  
Enables aprintmodepreferablefor filessuchas architecturaldrawings,maps,electrical  
circuit diagrams, and flow charts  
Enhance Fine Lines  
On  
Off  
Notes:  
Off is the factory default setting.  
To set Enhance Fine Lines using the Embedded Web Server, type the network  
printer IP address in a browser window.  
Gray Correction  
Adjusts the gray value of printed output  
Auto  
Off  
Note: Auto is the factory default setting.  
Understanding printer menus  
137  
 
Menu item  
Description  
Adjusts or darkens printed output and conserves toner  
Notes:  
Brightness  
-6 to +6  
0 is the factory default setting.  
A negative value will darken text, images, and graphics. A positive value will  
lighten them and conserve toner.  
Adjusts the degree of difference between levels of gray in printed output  
Contrast  
0–5  
Notes:  
0 is the factory default setting.  
Higher settings show more difference between levels of gray.  
Utilities menu  
Menu item  
Description  
Formats the flash memory. Flash memory refers to the memory added by installing  
an optional flash memory card in the printer.  
Format Flash  
No  
Yes  
Warning—Potential Damage: Do not turn off the printer while the flash memory  
is formatting.  
Notes:  
An optional flash memory card must be installed in the printer and operating  
properly for this menu item to be available.  
No cancels the format request.  
Selecting Yes deletes all data stored in flash memory.  
Prepares the flash memory to receive new data by retrieving lost storage space  
Defragment Flash  
No  
Warning—Potential Damage: Do not turn off the printer while the flash memory  
Yes  
is defragmenting.  
Notes:  
An optional flash memory card must be installed in the printer and operating  
properly for this menu item to be available. The flash memory card must not  
be Read/Write or Write protected.  
No cancels the defragment request.  
Selecting Yes reformats the flash memory after transferring all downloads to  
regular printer memory. When formatting is complete, the downloads are  
loaded back into flash memory.  
Assists in isolating the source of a print job problem  
Hex Trace  
Activate  
Notes:  
When Activate is selected, all data sent to the printer is printed in hexadecimal  
and character representation and control codes are not executed.  
To exit Hex Trace, turn the printer off or reset the printer.  
Coverage Estimator  
Provides an estimate of the percentage coverage of black on a page. The estimate  
is printed on a separator page.  
Off  
On  
Note: Off is the factory default setting.  
Understanding printer menus  
138  
 
PDF menu  
Menu item  
Description  
Scales page content to fit the selected page size  
Scale to Fit  
No  
Note: No is the factory default setting.  
Yes  
Specifies whether to print annotations in the PDF  
Annotations  
Do Not Print  
Print  
Note: Do Not Print is the factory default setting.  
PostScript menu  
Menu item  
Description  
Print PS Error  
Prints a page containing the PostScript error  
On  
Off  
Note: Off is the factory default setting.  
Font Priority  
Resident  
Establishes the font search order  
Notes:  
Flash/Disk  
Resident is the factory default setting.  
A formatted flash memory option card must be installed in the printer and  
operating properly for this menu item to be available.  
The flash memory option cannot be Read/Write, Write, or  
password-protected.  
Job Buffer Size must not be set to 100%.  
PCL Emul menu  
Menu item  
Description  
Font Source  
Resident  
Download  
Flash  
Specifies the set of fonts available  
Notes:  
Resident is the factory default setting. It shows the factory default set of  
fonts downloaded into RAM.  
All  
Download appears only if downloaded fonts exist. It shows all the fonts  
downloaded into RAM.  
Flash appears only if a flash option containing fonts is installed.  
A flash option must be properly formatted and cannot be Read/Write,  
Write, or password protected.  
All shows all fonts available to any option.  
Lets you view or change the setting from a selection list  
Font Name  
<x>  
Lets you view or change the setting from a selection list  
Symbol Set  
<x>  
Understanding printer menus  
139  
     
Menu item  
Description  
Changes the point size for scalable typographic fonts  
Notes:  
PCL Emulation Settings  
Point Size  
1.00–1008.00  
12 is the factory default setting.  
PointSizerefers totheheight ofthe characters inthefont. Onepointequals  
approximately 1/72 of an inch.  
Point sizes can be increased or decreased in 0.25-point increments.  
Specifies the font pitch for scalable monospaced fonts  
Notes:  
PCL Emulation Settings  
Pitch  
0.08–100  
10 is the factory default setting.  
Pitch refers to the number of fixed-space characters per inch (cpi).  
Pitch can be increased or decreased in 0.01-cpi increments.  
For nonscalable monospaced fonts, the pitch appears on the display but  
cannot be changed.  
Specifies the orientation of text and graphics on the page  
PCL Emulation Settings  
Orientation  
Notes:  
Portrait  
Landscape  
Portrait is the factory default setting.  
Portrait prints text and graphics parallel to the short edge of the page.  
Landscape prints text and graphics parallel to the long edge of the page.  
Specifies the number of lines that print on each page  
Notes:  
PCL Emulation Settings  
Lines per Page  
1–255  
60  
60 is the US factory default setting. 64 is the international default setting.  
The printer sets the amount of space between each line based on the Lines  
per Page, PaperSize, andOrientation settings. Selectthe desired PaperSize  
and Orientation before setting Lines per Page.  
64  
PCL Emulation Settings  
A4 Width  
Sets the printer to print on A4-size paper  
Notes:  
198 mm  
203 mm  
198 mm is the factory default setting.  
The 203-mm setting sets the width of the page to allow the printing of  
eighty 10-pitch characters.  
Specifies whethertheprinterautomaticallyperforms acarriagereturn (CR)after  
a line feed (LF) control command  
PCL Emulation Settings  
Auto CR after LF  
On  
Off  
Note: Off is the factory default setting.  
PCL Emulation Settings  
Specifies whether the printer automatically performs a line feed (LF) after a  
carriage return (CR) control command  
Auto LF after CR  
On  
Off  
Note: Off is the factory default setting.  
Understanding printer menus  
140  
Menu item  
Description  
Configures the printer to work with printer software or programs that use  
different source assignments for trays, drawers, and feeders  
Tray Renumber  
Assign MP Feeder  
Off  
None  
0–199  
Notes:  
Off is the factory default setting.  
None is not an available selection. It is displayed only when it is selected  
Assign Tray <x>  
by the PCL 5 interpreter.  
Off  
None  
0–199  
None ignores the Select Paper Feed command.  
0–199 allows a custom setting to be assigned.  
Assign Manual Paper  
Off  
None  
0–199  
Assign Man Env  
Off  
None  
0–199  
Displays the factory default setting assigned to each tray, drawer, or feeder  
Returns all tray, drawer, and feeder assignments to the factory default settings  
Tray Renumber  
View Factory Def  
None  
Tray Renumber  
Restore Defaults  
Yes  
No  
Image menu  
Menu item  
Description  
Auto Fit  
On  
Selects the optimal paper size, scaling, and orientation  
Notes:  
Off  
On is the factory default setting.  
The On setting overrides scaling and orientation settings for some images.  
Inverts bi-tonal monochrome images  
Invert  
On  
Notes:  
Off  
Off is the factory default setting.  
The font size can be increased in 1-point increments.  
This setting does not apply to GIF or JPEG images.  
Understanding printer menus  
141  
 
Menu item  
Description  
Scales the image to fit the selected paper size  
Scaling  
Anchor Top Left  
Note: Best Fit is the factory default setting.  
Best Fit  
Anchor Center  
Fit Height/Width  
Fit Height  
Fit Width  
Sets the image orientation  
Orientation  
Portrait  
Note: Portrait is the factory default setting.  
Landscape  
Rev Portrait  
Rev Landscape  
Set Date and Time  
Menu item  
Description  
View Date/Time  
Displays the time in YYYY-MM-DD HH:MM format  
Note: This is a view only screen.  
Set Date/Time  
Instructs the printer to run the setup wizard  
Notes:  
Yes  
No  
Yes is the factory default setting.  
After completing the setup wizard by selecting Done at the Country select  
screen, the default becomes No.  
Specifies the time zone for the fax  
Time Zone (North, Central,  
and South America)  
Note: * indicates that this value does not have pre-programmed Daylight Savings  
Time Start and End times.  
Hawaii *  
Alaska  
Tijuana (PST)  
USA/Canada PST  
USA/Canada MST  
USA/Canada CST  
USA/Canada EST  
Canada AST  
Caracas (VET)  
Newfoundland (NST)  
Brasilia (BRT)  
Understanding printer menus  
142  
 
Menu item  
Description  
Specifies the time zone for the fax  
Time Zone (Europe and  
Africa)  
Note: * indicates that this value does not have pre-programmed Daylight Savings  
Time Start and End times.  
Azores (AZOT)  
Praia (CVT) *  
GMT (*)  
Dublin, Ireland  
London (BST)  
Western Europe  
Central Europe  
Eastern Europe  
Cairo (EET)  
Pretoria (SAST) *  
Moscow (MSK)  
Specifies the time zone for the fax  
Time Zone (Asia)  
Jerusalem (IST)  
Abu Dhabi GIST)*  
Kabul (AFT) *  
Note: * indicates that this value does not have pre-programmed Daylight Savings  
Time Start and End times.  
Islamabad (PKT) *  
New Delhi (IST) *  
Kathmandu (NPT) *  
Astana (ALMT) *  
Yangon (MMT) *  
Bangkok (ICT) *  
Beijing (CST) *  
Seoul (KST) *  
Tokyo (JST) *  
Specifies the time zone for the fax  
Time Zone (Australia and the  
Pacific region)  
Note: * indicates that this value does not have pre-programmed Daylight Savings  
Time Start and End times.  
Australia WST  
Australia CST Darwin (CST) *  
Australia EST  
Queensland (EST) *  
Tasmania (EST)  
Wellington (NZST)  
Not Listed  
Accommodates Daylight Savings Time changes  
Observe DST  
On  
Off  
Note: On is the factory default setting.  
Lets the printer clock synchronize with the Network Time Protocol (NTP) server  
Enable NTP  
On  
Off  
Note: On is the factory default setting.  
Understanding printer menus  
143  
Maintaining the printer  
Cleaning the exterior of the printer  
1 Make sure that the printer is turned off and unplugged from the wall outlet.  
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer,  
unplug the power cord from the wall outlet and disconnect all cables to the printer before proceeding.  
2 Remove all paper from the printer.  
3 Dampen a clean, lint-free cloth with water.  
Warning—Potential Damage: Do not use household cleaners or detergents, as they may damage the finish of  
the printer.  
4 Wipe only the outside of the printer.  
Warning—Potential Damage: Using a damp cloth to clean the interior may cause damage to your printer.  
5 Make sure all areas of the printer are dry before beginning a new print job.  
Cleaning the scanner glass  
If you encounter print quality problems, such as streaks on copied or scanned images, clean the areas shown.  
1 Slightly dampen a soft, lint-free cloth or paper towel with water.  
2 Open the scanner cover.  
2
1
3
4
White underside of the ADF cover  
White underside of the scanner cover  
Scanner glass  
1
2
3
Maintaining the printer  
144  
       
4
ADF glass  
3 Wipe the areas shown and let them dry.  
4 Close the scanner cover.  
Cleaning the ADF separator rollers  
After you have copied over 50,000 copies using the ADF, clean the ADF separator rollers.  
1 Open the ADF cover.  
2 Unlock the separator roll.  
3 Remove the separator roll.  
4 Use a clean, lint-free cloth dampened with water to wipe the separator rollers.  
Maintaining the printer  
145  
   
5 Reinstall the separator roll.  
6 Lock the separator roll.  
7 Close the ADF cover.  
Storing supplies  
Choose a cool, clean storage area for the printer supplies. Store supplies right side up in their original packing until  
you are ready to use them.  
Do not expose supplies to:  
Direct sunlight  
Temperatures above 35°C (95°F)  
High humidity above 80%  
Salty air  
Corrosive gases  
Heavy dust  
Maintaining the printer  
146  
 
Checking the status of supplies from a network  
computer  
Note: The computer must be connected to the same network as the printer.  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, print a network setup page and locate the IP address in  
the TCP/IP section.  
2 Click Device Status. The Device Status page appears, displaying a summary of supply levels.  
Moving the printer to another location  
Warning—Potential Damage: Damage to the printer caused by improper moving is not covered by the printer  
warranty.  
CAUTION—POTENTIAL INJURY: Follow these guidelines to avoid personal injury or printer damage:  
Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.  
Disconnect all cords and cables from the printer before moving it.  
Use the handholds located on both sides of the printer to lift it.  
Make sure your fingers are not under the printer when you set it down.  
Before setting up the printer, make sure there is adequate clearance around it. For more information, see  
The printer and options can be safely moved to another location by following these precautions:  
Any cart used to move the printer must be able to support its weight and have a large enough surface to support  
the full footprint of the printer.  
Keep the printer in an upright position.  
Avoid severe jarring movements.  
Shipping the printer  
When shipping the printer, use the original packaging or call the place of purchase for a relocation kit.  
Maintaining the printer  
147  
     
Ordering supplies  
To order supplies in the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark authorized supplies  
dealers in your area. In other countries or regions, visit the Lexmark Web Site at www.lexmark.com or contact the  
place where you purchased the printer.  
Warning—Potential Damage: Damage caused by the use of a supply or replacement item not produced by the  
manufacturer of this printer is not covered under warranty. Degraded print quality may result from using supplies  
or replacement items not produced by the manufacturer of this printer.  
Note: All life estimates for printer supplies assume printing on letter- or A4-size plain paper.  
Ordering toner cartridges  
When 88 Cartridge Lowappears or when the print becomes faded:  
1 Remove the toner cartridge.  
2 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute toner.  
3 Reinsert the cartridge and continue printing.  
Note: Repeat this procedure multiple times until the print remains faded, and then replace the cartridge.  
Recommended toner cartridges and part numbers  
Part Name  
Regular Cartridge  
X264A21G  
Lexmark Return Program Cartridge  
X264A11G  
Toner Cartridge  
High Yield Toner Cartridge  
X264H21G  
X264H11G  
Ordering a photoconductor kit  
The printer issues a message to let you know the photoconductor kit is near its end of life. At this time, order a  
photoconductor kit. You can also see the status of the photoconductor kit by printing a network setup page.  
Part name  
Part number  
Photoconductor kit  
E260X22G  
Maintaining the printer  
148  
     
Ordering ADF replacement parts  
Order ADF replacement parts if you experience problems with paper double-feeding or failing to feed through the  
Automatic Document Feeder.  
Part name  
Part number  
40X5470  
ADF input tray  
ADF separator pad  
ADF separator roll  
40X5472  
40X5471  
Replacing supplies  
Replacing the toner cartridge  
When 88 Cartridge is lowappears, or when you experience faded print, remove the toner cartridge. Firmly  
shake it side-to-side and front-to-back several times to redistribute the toner, and then reinsert it and continue  
printing. When shaking the cartridge no longer improves the print quality, replace the toner cartridge.  
Note: You can check to see approximately how much toner is left in your cartridge by printing a menu settings page.  
To replace the toner cartridge:  
1 Open the front door by pressing the button on the left side of the printer and lowering the door.  
1
2
Maintaining the printer  
149  
       
2 Press the button on the base of the photoconductor kit, and then pull the toner cartridge out using the handle.  
1
2
3 Unpack the new toner cartridge.  
4 Shake the cartridge in all directions to distribute the toner.  
Maintaining the printer  
150  
5 Install the new toner cartridge by aligning the rollers on the toner cartridge with the arrows on the tracks of the  
photoconductor kit. Push the toner cartridge in as far as it will go. The cartridge clicks into place when correctly  
installed.  
6 Close the front door.  
Replacing the photoconductor kit  
The printer automatically notifies you before the photoconductor kit reaches a page maximum by showing 84 PC  
Kit life warningor 84 Replace PC Kiton the display. You can also see the status of the photoconductor  
kit by printing a menu settings page.  
When 84 PC Kit life warningor 84 Replace PC Kitfirst appears, you should immediately order a new  
photoconductor kit. While the printer may continue to function properly after the photoconductor kit has reached  
its official end-of-life, print quality significantly decreases.  
Note: The photoconductor kit is one item only.  
Maintaining the printer  
151  
   
To replace the photoconductor kit:  
1 Open the front door by pressing the button on the left side of the printer and lowering the front door.  
2 Pull the photoconductor kit and toner cartridge out of the printer as a unit by pulling on the toner cartridge  
handle.  
1
2
3
3 Place the unit on a flat, clean surface.  
4 Press the button on the base of the photoconductor kit. Pull the toner cartridge up and out using the handle.  
2
1
Maintaining the printer  
152  
5 Unpack the new photoconductor kit. Be careful not to touch the photoconductor drum.  
Warning—Potential Damage: When replacing a photoconductor kit, do not leave it exposed to direct light for  
an extended period of time. Extended light exposure can cause print quality problems.  
6 Insert the toner cartridge into the photoconductor kit by aligning the rollers onthe toner cartridge withthe tracks.  
Push the toner cartridge until it clicks into place.  
7 Install the unit into the printer by aligning the arrows on the guides of the unit with the arrows in the printer.  
Push the unit as far as it will go.  
Maintaining the printer  
153  
8 After you replace the photoconductor kit, reset the photoconductor counter. To reset the counter, see the  
instruction sheet that came with the new photoconductor kit.  
Warning—Potential Damage: Resetting the photoconductor counter without replacing the photoconductor  
may damage your printer and void your warranty.  
9 Close the front door.  
Maintaining the printer  
154  
Administrative support  
Finding advanced networking and administrator  
information  
This chapter covers basic administrative support tasks. For more advanced system support tasks, see the Networking  
Guide on the Software and Documentation CD and the Embedded Web Server Administrator's Guide on the Lexmark  
Restoring the factory default settings  
1 From the printer control panel, press  
.
2 Press the arrow buttons until Settingsappears, and then press  
.
3 Press the arrow buttons until General Settingsappears, and then press  
.
.
4 Press the arrow buttons until Factory Defaultsappears, and then press  
5 Press the arrow buttons until Restore Nowappears, and then press  
.
Wait for Submitting Changesto appear momentarily, followed by Restoring Factory Defaults,  
before the printer returns to Ready.  
Warning—Potential Damage: Restore Now returns all printer settings to the factory default settings except  
Network/Port menu settings. All downloads stored in RAM are deleted. Downloads stored in flash memory are  
not affected.  
Using the Embedded Web Server  
If the printer is installed on a network, the Embedded Web Server is available for a range of functions including:  
Viewing a virtual display of the printer control panel  
Checking the status of the printer supplies  
Configuring printer settings  
Configuring network settings  
Viewing reports  
To access the Embedded Web Server, type the printer IP address into the address field of your Web browser.  
Notes:  
If you do not know the IP address of the printer, then print a network setup page and locate the IP address in  
the TCP/IP section.  
For more information, see the Networking Guide on the Software and Documentation CD and the Embedded Web  
Server Administrator's Guide on the LexmarkTM Web site at www.lexmark.com.  
Administrative support  
155  
           
Viewing reports  
You can view some reports from the Embedded Web Server. These reports are useful for assessing the status of the  
printer, the network, logs, and supplies. To view reports from a network printer:  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address  
in the TCP/IP section.  
2 Click Reports.  
Checking the device status  
From the Device Status page of the Embedded Web Server, it is possible to see tray settings, the level of toner in the  
toner cartridge, the percentage of life remaining in the photoconductor kit, and capacity measurements of certain  
printer parts. To access the device status:  
1 Type the printer IP address in the address field of your Web browser.  
Note: If you do not know the IP address of the printer, print a network setup page and locate the IP address in  
the TCP/IP section.  
2 Click the Device Status tab.  
Restricting access to printer menus  
You can safeguard entry to menus by creating passwords and choosing specific menus to protect. Each time a  
protected menu is selected, the user will be prompted to enter the correct password.  
To protect printer menus using the Embedded Web Server:  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address  
in the TCP/IP section.  
2 Click Settings.  
3 Under Other Settings, click Security.  
4 Click Web Page Password Protect. It is possible to protect entry to the Paper, Reports, Settings, and  
Network/Ports menus.  
5 From this screen, you may set a User Password and an Advanced Password. Determine which passwordwill access  
each menu. You may also choose not to protect a menu.  
Note: The Security menu is always password-protected when either an Advanced Password or a User Password  
has been set. If both passwords have been set, then only the Advanced Password is valid for access to the Security  
menu mode.  
6 Click Submit to save your settings.  
Administrative support  
156  
     
Setting up e-mail alerts  
You can have the printer send you an e-mail when the supplies are getting low or when the paper needs to be  
changed, added, or unjammed.  
To set up e-mail alerts:  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address  
in the TCP/IP section.  
2 Click Settings.  
3 Under Other Settings, click E-mail Alert Setup.  
4 Select the items for notification and type in the e-mail addresses that you want to receive e-mail alerts.  
5 Click Submit.  
Note: See your system support person to set up the e-mail server.  
Configuring supply notifications  
You can determine how you would like to be notified when supplies run low or reach their end-of-life.  
To configure supply notifications using the Embedded Web Server:  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address  
in the TCP/IP section.  
2 Click Settings.  
3 Click Print Settings.  
4 Click Supply Notifications.  
5 From the drop-down box for each supply, select among the options for notification. Explanations for each option  
are provided.  
6 Click Submit to save your selections.  
Copying printer settings to other printers  
Using the Embedded Web Server, you can copy printer settings to up to 15 other network printers. To copy printer  
settings:  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address  
in the TCP/IP section.  
2 Click Copy Printer Settings.  
3 To change the language, select a language from the drop-down list, and then click Click here to submit  
language.  
Administrative support  
157  
         
4 Click Printer Settings.  
5 Enter the IP addresses of the source and target printers.  
Note: To add additional target printers, click the Add Target IP button.  
6 Click Copy Printer Settings.  
Administrative support  
158  
Clearing jams  
Clearing jams  
To clear a jam message and resume printing, clear the entire paper path, and then press . If Jam Recovery is set to  
On, then the printer prints a new copy of the page that jammed. If Jam Recovery is set to Auto, then the printer  
reprints the jammed page if enough printer memory is available.  
Understanding jam messages and locations  
Note: To resolve any message, all paper or specialty media must be cleared from the entire paper path.  
Open doors and covers, and remove trays to access jam locations. The following illustration and table indicate these  
locations. See “Jam message numbers and how to access each jam” on page 160 for a list of jam numbers and  
instructions for how to access each jam.  
1
2
3
4
Push the button to open the front door. Inside are the toner cartridge and photoconductor kit.  
Standard exit bin  
Front door  
Multipurpose or manual feeder door  
Note: Some printer models have a multipurpose feeder and some have a manual feeder  
Tray 1  
5
6
7
8
Optional 250- or 550-sheet tray (Tray 2)  
Rear door  
ADF  
Clearing jams  
159  
     
Jam message numbers and how to access each jam  
Jam number  
To access the jam  
200-201  
Try one or more of the following:  
Remove Tray 1.  
Open the front door, and then remove the photoconductor kit.  
202  
231  
233  
Open the front door, and then open the rear door.  
Open the front door, and then open the rear door.  
Remove Tray 1, and then depress the lever.  
Note: For alternative access to the jam, open the front door, and then open the rear door.  
234  
Try one or more of the following:  
Open the front door, and then open the rear door.  
Remove Tray 1, and then depress the lever.  
235  
Remove the jam from the standard exit bin.  
Remove Tray 2.  
242  
251  
Open the multipurpose feeder door.  
290-294  
Try one or more of the following:  
Open the ADF cover, and then remove the separator roll.  
Open the scanner cover.  
Remove the ADF paper tray.  
200-201 paper jams  
CAUTION—HOT SURFACE: The fuser and the inside of the printer near the fuser may be hot. To reduce the risk  
of injury from a hot component, allow the surface to cool before removing paper from this area.  
1 Pull the tray completely out.  
Clearing jams  
160  
   
2 Remove the jam if you see it here.  
3 If you do not see the jam, open the front door, and then remove the photoconductor kit and toner cartridge.  
1
2
3
4 Lift the flap at the front of the printer, and then remove any jammed sheets.  
5 Insert the photoconductor kit and toner cartridge.  
Clearing jams  
161  
6 Close the front door.  
7 Press  
.
202 paper jam  
CAUTION—HOT SURFACE: The fuser and the inside of the printer near the fuser may be hot. To reduce the risk  
of injury from a hot component, allow the surface to cool before removing paper from this area.  
1 Open the front door, and then remove the photoconductor kit and toner cartridge.  
1
2
3
2 Lift the flap in front of the printer, and then remove any jammed sheets.  
Clearing jams  
162  
 
3 If you do not see any jammed sheets, open the rear door.  
4 Remove the jam.  
5 Close the rear door.  
6 Insert the photoconductor kit and toner cartridge.  
7 Close the front door.  
8 Press  
.
Clearing jams  
163  
231 paper jam  
CAUTION—HOT SURFACE: The fuser and the inside of the printer near the fuser may be hot. To reduce the risk  
of injury from a hot component, allow the surface to cool before removing paper from this area.  
1 Open the front door.  
1
2
2 Open the rear door.  
3 Remove the jam.  
Clearing jams  
164  
 
4 Close the rear door.  
5 Close the front door.  
6 Press  
.
233 paper jam  
1 Remove the tray from the printer.  
Clearing jams  
165  
 
2 Locate the lever shown, and then pull it down to release and remove the jammed sheets.  
3 Insert the tray.  
4 Press  
.
If this does not clear the jam, complete the steps in “231 paper jam” on page 164.  
234 paper jam  
A single jam or multiple jams are in the duplex area of the printer. To locate and remove the jammed sheets, complete  
all the steps in:  
235 paper jam  
1 Gently pull the jammed sheet out of the standard exit bin.  
2 Press  
.
Clearing jams  
166  
   
242 paper jam  
1 Remove the optional tray from the printer.  
2 Remove the jam.  
3 Insert the tray.  
4 Press  
.
Clearing jams  
167  
 
251 paper jam  
A sheet of paper failed to feed from the multipurpose feeder. If it is visible, gently pull the jammed sheet out.  
If the sheet is not visible, complete the following steps:  
1 Open the front door, and then remove the photoconductor kit and toner cartridge.  
1
2
3
2 Lift the flap at the front of the printer, and then remove any jams.  
3 Reinsert the photoconductor kit and toner cartridge.  
4 Close the front door.  
5 Press  
.
Clearing jams  
168  
 
290–294 paper jams  
Clearing jams under the ADF cover  
1 Remove all original documents from the ADF.  
2 Open the ADF cover.  
3 Unlock the separator roll.  
Clearing jams  
169  
 
4 Remove the separator roll.  
5 Remove the jammed paper.  
6 Reinstall the separator roll.  
Clearing jams  
170  
7 Lock the separator roll.  
8 Close the ADF cover.  
9 Press  
.
Clearing jams  
171  
Clearing ADF jams by lifting the scanner cover  
1 Open the scanner cover, and then remove any jammed pages.  
2 Press  
.
Clearing ADF duplex jams  
If you are making a two-sided copy in the ADF, and your original document jams, it may be necessary to perform the  
following steps to clear the jam:  
1 Remove the ADF tray.  
Clearing jams  
172  
2 Remove the jammed paper by pulling the lower edge of the sheet exiting the ADF.  
3 Reinstall the ADF tray.  
4 Press  
.
Clearing jams  
173  
Troubleshooting  
Solving basic printer problems  
If there are basic printer problems, or the printer is unresponsive, make sure:  
The power cord is plugged into the printer and a properly grounded electrical outlet.  
The electrical outlet is not turned off by any switch or breaker.  
The printer is not plugged into any surge protectors, uninterrupted power supplies, or extension cords.  
Other electronic equipment plugged into the outlet is working.  
The printer is turned on. Check the printer power switch.  
The printer cable is securely attached to the printer and the host computer, print server, option, or other network  
device.  
All options are properly installed.  
The printer driver settings are correct.  
Once you have checked each of these possibilities, turn the printer off, wait for about 10 seconds, and then turn the  
printer back on. This often fixes the problem.  
Printer control panel display is blank or displays only  
diamonds  
The printer self test failed. Turn the printer off, wait about 10 seconds, and then turn the printer back on.  
If Performing Self Testand Readydo not appear, turn the printer off and contact Customer Support.  
Understanding printer messages  
Answering  
The printer is answering a fax call. Wait for the message to clear.  
Call complete  
A fax call is completed. Wait for the message to clear.  
Clock battery  
The real-time clock in the printer has a malfunctioning battery. This message appears until the real-time clock battery  
is replaced.  
Close front door  
Close the front door of the printer.  
Troubleshooting  
174  
                 
Defragmenting Flash DO NOT POWER OFF  
Wait for the message to clear.  
Warning—Potential Damage: Do not turn the printer off while this message appears on the display.  
DO NOT TOUCH Reading flash data DO NOT POWER OFF  
As a part of this message, a bar graphic appears on one line of the display, indicating the percentage of processing  
time completed.  
Wait for the message to clear. The message displays until all code is received and the processing is complete.  
Warning—Potential Damage: If your printer is connected to a computer by a USB cable, do not touch the printer  
control panel while this message appears on the display. Do not turn the printer off while this message appears.  
Fax failed  
The fax failed to be sent. Wait for the message to clear.  
Fax Station Name not set up  
The Fax Station Name has not been entered. Sending and receiving faxes is disabled until fax is configured properly.  
Try one or more of the following:  
Press the arrow buttons until Continueappears, and then press  
to clear the message.  
Enter the Fax Station Name, which can be done in the Settings menu under General Fax Settings or Analog Fax  
Setup. If the message appears again, then contact your system support person.  
Fax Station Number not set up  
The Fax Station Number has not been entered. Sending andreceiving faxes is disableduntil fax is configuredproperly.  
Try one or more of the following:  
Press the arrow buttons until Continueappears, and then press  
to clear the message.  
Complete the Analog Fax Setup. If the message appears again, contact your system support person.  
Formatting Flash DO NOT POWER OFF  
Wait for the message to clear.  
Warning—Potential Damage: Do not power off while the printer is formatting the flash memory.  
Hex Trace  
The printer is in Hex Trace mode.  
Invalid Engine Code  
You need to download valid engine code for the printer.  
Note: Engine code may be downloaded while this message appears on the display.  
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175  
               
Invalid Network Code  
You need to download valid network printing code for the internal print server. The internal print server is a hardware  
option installed inside the printer.  
Note: Network code may be downloaded while this message appears on the display.  
Line busy  
A fax number is dialed, but the fax line is busy. Wait for the message to clear.  
Load manual feeder with <x>  
Try one or more of the following:  
Load the specified paper in the multipurpose feeder.  
Cancel the current job.  
Load <src> with <x>  
Try one or more of the following:  
Load the tray or other source with the correct paper type and size.  
Cancel the current job.  
Memory full, cannot send faxes  
The printer fax memory is full. Press  
to clear the message and cancel the fax.  
Reduce the fax resolution and try to send the fax again.  
Reduce the number of pages in the fax and try to send the fax again.  
Network/Network <x>  
The printer is connected to the network.  
Networkindicates that the printer is using the standard network port built into the printer system board. Network  
<x>indicates that an internal print server is installed inside the printer or that the printer is connected to an external  
print server.  
No analog phone line  
The analog phone line was not detected; the fax is disabled. Connect the printer to an analog phone line.  
No answer  
A fax number is dialed, but no connection is made. Wait for the message to clear.  
No dial tone  
The printer does not have a dial tone. Wait for the message to clear.  
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Power Saver  
The printer is saving power while it waits for the next print job. Send a job to print to take the printer out of Power  
Saver mode.  
Programming Engine Code DO NOT POWER OFF  
Wait for the message to clear.  
Warning—Potential Damage: Do not turn the printer power off while Programming Engine Codeappears  
on the display.  
Programming flash DO NOT POWER OFF  
Wait for the message to clear.  
Warning—Potential Damage: Do not turn the printer power off while Programming flashappears on the  
display.  
Programming System Code DO NOT POWER OFF  
Wait for the message to clear.  
Warning—Potential Damage: Do not turn the printer power off while Programming System Codeappears  
on the display.  
Queued for sending  
The scanning process of a fax job completed, but the job is not sent yet because another fax job is being sent or  
received. Wait for the message to clear.  
Remove packaging material, check <x>  
Remove any remaining packaging material from the specified location.  
Remove paper from standard output bin  
Remove the stack of paper from the standard exit bin.  
Scanner ADF Cover Open  
The ADF cover is open. The message clears when the cover is closed.  
Scanner Jam Access Cover Open  
Close the bottom ADF door to clear the message.  
Toner is low  
Try one or more of the following:  
Replace the toner cartridge.  
Press  
to clear the message and continue printing.  
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Unsupported USB device, please remove  
Remove the unrecognized USB device.  
Unsupported USB hub, please remove  
Remove the unrecognized USB hub.  
Some USB flash drives have a built-in USB hub, and these flash drives are not supported.  
USB/USB <x>  
The printer is using a USB cable connection. The USB port is the active communication link.  
Waiting  
Theprinter has received data to print, but is waiting for an End-of-Job command, a Form Feed command, or additional  
data.  
Press  
to print the contents of the buffer.  
Cancel the current print job.  
Waiting for redial  
The printer is waiting to redial the fax number. Wait for the message to clear.  
31.yy Replace defective or missing cartridge  
The toner cartridge is either missing or not functioning properly.  
Try one or more of the following:  
Remove the toner cartridge, and then reinstall it.  
Remove the toner cartridge, and then install a new one.  
34 Short paper  
The printer paper size setting did not match the length of the paper that entered the printer.  
Try one or more of the following:  
Press  
to clear the message and continue printing.  
to cancel printing.  
Press , and then press  
Make sure the paper size setting matches the size of the paper in the tray.  
35 Insufficient memory to support Resource Save feature  
The printer lacks sufficient memory to save settings. Install additional memory, or press  
and continue printing.  
to disable Resource Save  
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178  
               
37 Insufficient memory for Flash Memory Defragment operation  
Try one or more of the following:  
Press the arrow buttons until Continueappears, and then press  
to stop the defragment operation and  
continue printing.  
Delete fonts, macros, and other data in printer memory.  
Install additional printer memory.  
37 Insufficient memory to collate job  
Try one or more of the following:  
Press the arrow buttons until Continueappears, and then press to print the portion of the job already stored  
and begin collating the rest of the print job.  
Cancel the current print job.  
38 Memory full  
Try one or more of the following:  
Press the arrow buttons until Continueappears, and then press  
to clear the message.  
Cancel the current print job.  
39 Complex page, some data may not have printed  
Try one or more of the following:  
Press the arrow buttons until Continueappears, and then press to clear the message and continue printing.  
Cancel the current print job.  
51 Defective flash detected  
Try one or more of the following:  
Replace the defective flash memory card.  
Press the arrow buttons until Continueappears, and then press to clear the message and continue printing.  
52 Not enough free space in flash memory for resources  
Try one or more of the following:  
Press the arrow buttons until Continueappears, and then press  
to stop the defragment operation and  
continue printing.  
Downloaded fonts and macros not previously stored in flash memory are deleted.  
Delete fonts, macros, and other data stored in flash memory.  
Upgrade to a larger capacity flash memory card.  
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179  
           
53 Unformatted flash detected  
Try one or more of the following:  
Press the arrow buttons until Continueappears, and then press  
to continue printing.  
Format the flash memory. If the error message remains, the flash memory may be defective and require replacing.  
54 Network <x> software error  
The printer detects that a network port is installed, but cannot communicate with it. The printer disables all  
communication to the associated network interface.  
Try one or more of the following:  
Press  
to clear the message and continue printing.  
Turn the power off and then back on to reset the printer.  
Upgrade (flash) the network firmware in the printer or print server.  
54 Standard network software error  
Try one or more of the following:  
Press the arrow buttons until Continueappears, and then press  
Turn the printer off and then back on to reset the printer.  
Upgrade (flash) the network firmware in the printer or print server.  
to continue printing.  
56 Standard USB port disabled  
Try one or more of the following:  
The printer discards any data received through the USB port. Press to clear the message and continue printing.  
Make sure the USB Buffer menu item is not set to Disabled.  
58 Too many flash options installed  
Try one or more of the following:  
Turn the printer off, and then remove extra flash options:  
1 Turn the printer off.  
2 Unplug the power cord from the wall outlet.  
3 Remove the excess flash memory.  
4 Connect the power cord to a properly grounded outlet.  
5 Turn the printer back on.  
Press  
to clear the message and continue printing.  
58 Too many trays attached  
1 Turn the printer off.  
2 Unplug the power cord from the wall outlet.  
3 Remove the additional trays.  
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180  
           
4 Connect the power cord to a properly grounded outlet.  
5 Turn the printer back on.  
84 PC Kit life warning  
The photoconductor kit is near exhaustion.  
Try one or more of the following:  
Replace the photoconductor kit.  
Press  
to clear the message and continue printing.  
84 Replace PC Kit  
The photoconductor kit is exhausted. Install a new photoconductor kit.  
88.yy Cartridge is low  
Replace the toner cartridge, and then press  
to clear the message and continue printing.  
200.yy Paper jam  
The message indicates either where the paper is jammed or the number of pages jammed.  
1 To access the jam, try one or more of the following:  
Remove Tray 1.  
Open the front door, and then remove the photoconductor kit and toner cartridge.  
2 Remove the jam.  
3 Replace the photoconductor kit and toner cartridge if you removed it.  
4 Close any open doors or trays.  
5 Press  
to continue printing.  
201.yy Paper jam  
The message indicates either where the paper is jammed or the number of pages jammed.  
1 Open the front door, and then remove the photoconductor kit and toner cartridge unit.  
2 Remove the jam.  
3 Replace the photoconductor kit and toner cartridge unit.  
4 Close the front door.  
5 Press  
to continue printing.  
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181  
         
202.yy Paper jam  
The message indicates either where the paper is jammed or the number of pages jammed.  
1 Open the front door.  
2 Open the rear door.  
3 Remove the jam.  
4 Close both doors.  
5 Press  
to continue printing.  
231.yy Paper jam  
The message indicates either where the paper is jammed or the number of pages jammed.  
1 Open the front door.  
2 Open the rear door.  
3 Remove the jam.  
4 Close both doors.  
5 Press  
to continue printing.  
233.yy Paper jam  
The message indicates either where the paper is jammed or the number of pages jammed.  
1 To access the jam, try one or more of the following:  
Remove Tray 1, and then depress the lever.  
Open the front door, and then open the rear door.  
2 Remove the jam.  
3 Close any open doors or trays.  
4 Press  
to continue printing.  
234.yy Paper jam  
The message indicates either where the paper is jammed or the number of pages jammed.  
1 To access the jam, try one or more of the following:  
Open the front door, and then open the rear door.  
Remove Tray 1, and then depress the lever.  
2 Remove the jam.  
3 Close any open doors or trays.  
4 Press  
to continue printing.  
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182  
       
235.yy Paper jam  
The message indicates either where the paper is jammed or the number of pages jammed.  
1 Remove the jam from the standard exit bin.  
2 Check the paper size to ensure that it is supported by the printer.  
3 Press  
to continue printing.  
24x.yy Paper jam  
The message indicates either where the paper is jammed or the number of pages jammed.  
1 To access the jam, try one or more of the following:  
Remove Tray 1.  
Open the front door, and then remove the photoconductor kit and toner cartridge.  
Remove Tray 2.  
2 Remove the jam.  
3 Replace the photoconductor kit and toner cartridge if you removed them.  
4 Close any open doors or trays.  
5 Press  
to continue printing.  
251.yy Paper jam  
The message indicates either where the paper is jammed or the number of pages jammed.  
1 Remove the jam from the multipurpose feeder.  
2 Press  
to continue printing.  
290–292 ADF Scanning Jams  
The scanner failed to feed one or more pages through the ADF.  
1 Remove all pages from the ADF.  
Note: The message clears when the pages are removed from the ADF.  
2 Flex and fan the pages.  
3 Place the pages in the ADF.  
4 Adjust the ADF guides.  
5 From the printer control panel, press  
.
293 Paper Missing  
The scanner was instructed to scan using the ADF, but there is no paper in the ADF.  
Note: The message clears when the pages are placed in the ADF.  
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183  
         
1 Flex and fan the pages.  
2 Place the pages in the ADF.  
3 Adjust the ADF guides.  
4 From the printer control panel, press  
.
293.02 Flatbed Cover Open  
Close the scanner cover.  
294 ADF Jam  
This jam location may also be identified as 294.04 Duplex Sensor Off Jam, 294.05 Scan Sensor Off  
Jam, or 294.06 ADF Backfeed Jam. To clear this jam:  
1 Remove all pages from the ADF.  
Note: The message clears when the pages are removed from the ADF.  
2 Flex and fan the pages.  
3 Place the pages in the ADF.  
4 Adjust the ADF guides.  
5 From the printer control panel, press  
.
840.01 Scanner Disabled  
This message indicates that the scanner has been disabled by the system support person.  
840.02 Scanner Auto Disabled  
This message indicates the printer identified a problem with the scanner and automatically disabled it.  
1 Remove all pages from the ADF.  
2 Turn the printer off.  
3 Wait 15 seconds, and then turn the printer on.  
4 Place the document in the ADF.  
5 Press  
.
Note: If turning the printer off and then on again does not clear the message, then contact your system support  
person.  
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184  
       
Solving printing problems  
Jobs do not print  
These are possible solutions. Try one or more of the following:  
MAKE SURE THE PRINTER IS READY TO PRINT  
Make sure Readyor Power Saverappears on the display before sending a job to print.  
CHECK TO SEE IF THE STANDARD EXIT BIN IS FULL  
Remove the stack of paper from the standard exit bin.  
CHECK TO SEE IF THE PAPER TRAY IS EMPTY  
Load paper in the tray.  
MAKE SURE THE CORRECT PRINTER SOFTWARE IS INSTALLED  
Verify that you are using the correct printer software.  
If you are using a USB port, make sure you are running a supported operating system and using compatible  
printer software.  
MAKE SURE THE INTERNAL PRINT SERVER IS INSTALLED PROPERLY AND WORKING  
Make sure the internal print server is properly installed and that the printer is connected to the network.  
Print a network setup page and check that the status shows Connected. If the status is Not Connected, check  
the network cables, and then try printing the network setup page again. Contact your system support person  
to make sure the network is functioning correctly.  
Copies of the printer software are also available on the Lexmark Web site at www.lexmark.com.  
MAKE SURE YOU ARE USING A RECOMMENDED PRINTER CABLE  
For more information, visit the Lexmark Web site at www.lexmark.com.  
MAKE SURE PRINTER CABLES ARE SECURELY CONNECTED  
Check the cable connections to the printer and print server to make sure they are secure.  
For more information, see the setup documentation that came with the printer.  
Multiple-language PDFs do not print  
The documents contain unavailable fonts.  
1 Open the document you want to print in Adobe Acrobat.  
2 Click the printer icon.  
The Print dialog appears.  
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185  
     
3 Click Advanced.  
4 Select Print as image.  
5 Click OK twice.  
Job takes longer than expected to print  
These are possible solutions. Try one or more of the following:  
REDUCE THE COMPLEXITY OF THE PRINT JOB  
Reduce the number and size of fonts, the number and complexity of images, and the number of pages in the job.  
CHANGE THE PAGE PROTECT SETTING TO OFF  
1 From the printer control panel, press  
.
2 Press the arrow buttons until Settingsappears, and then press  
.
3 Press the arrow buttons until General Settingsappears, and then press  
.
4 Press the arrow buttons until Print Recoveryappears, and then press  
.
5 Press the arrow buttons until Page Protectappears, and then press  
.
6 Press the arrow buttons until Offappears, and then press  
.
CHANGE ENVIRONMENTAL SETTINGS  
When using Eco-Mode or Quiet Mode settings, you may notice a short delay before the first page is printed. If you  
want to change the settings and need more information, then see “Using Eco-Mode” on page 37 or “Reducing  
Job prints from the wrong tray or on the wrong paper  
CHECK THE PAPER TYPE SETTING  
Make sure the Paper Type setting matches the paper loaded in the tray.  
Incorrect characters print  
Make sure the printer is not in Hex Trace mode. If Ready Hexappears on the display, you must exit Hex Trace mode  
before you can print your job. Turn the printer off and back on to exit Hex Trace mode.  
Tray linking does not work  
LOAD THE SAME SIZE AND TYPE OF PAPER IN EACH TRAY  
1 Load the same size and type of paper in each tray.  
2 Move the paper guides to the correct positions for the paper size loaded in each tray.  
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186  
       
MAKE SURE THE PAPER SIZE AND PAPER TYPE SETTINGS ARE THE SAME FOR EACH TRAY  
1 Print a menu settings page and compare the settings for each tray.  
2 If necessary, adjust the settings from the Paper Size/Type menu.  
Note: None of the paper sources, trays, or feeders automatically sense the paper size. You must set the size from  
the Paper Size/Type menu on the printer control panel or from the Embedded Web Server.  
Large jobs do not collate  
These are possible solutions. Try one or more of the following:  
MAKE SURE COLLATE IS SET TO ON  
From Print Properties or the printer control panel Finishing menu, set Collate to On.  
Note: Setting Collate to Off in the software overrides the setting in the Finishing menu.  
REDUCE THE COMPLEXITY OF THE PRINT JOB  
Reduce the complexity of the print job by reducing the number and size of fonts, the number and complexity of  
images, and the number of pages in the job.  
Unexpected page breaks occur  
Increase the Print Timeout value:  
1 From the printer control panel, press  
2 Press the arrow buttons until Settingsappears, and then press  
3 Press the arrow buttons until General Settingsappears, and then press  
4 Press the arrow buttons until Timeoutsappears, and then press  
.
.
.
.
5 Press the arrow buttons until Print Timeoutappears, and then press  
.
6 Press the arrow buttons until the value you want appears, and then press  
.
Solving copy problems  
Copier does not respond  
These are possible solutions. Try one or more of the following:  
CHECK THE DISPLAY FOR ERROR MESSAGES  
Clear any error messages.  
CHECK THE POWER  
Make sure the printer is plugged in, the power is on, and Readyappears.  
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187  
         
Scanner unit does not close  
Make sure there are no obstructions:  
1 Open the scanner cover.  
2 Remove any obstruction keeping the scanner unit open.  
3 Close the scanner cover.  
Poor copy quality  
These are some examples of poor copy quality:  
Blank pages  
Checkerboard pattern  
Distorted graphics or pictures  
Missing characters  
Faded print  
Dark print  
Skewed lines  
Smudges  
Streaks  
Unexpected characters  
White lines in print  
These are possible solutions. Try one or more of the following:  
CHECK THE DISPLAY FOR ERROR MESSAGES  
Clear any error messages.  
THE TONER MAY BE LOW  
When 88 Cartridge lowappears or when the print becomes faded, replace the toner cartridge.  
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188  
   
THE SCANNER GLASS MAY BE DIRTY  
Clean the scanner glass with a clean, lint-free cloth dampened with water. If your printer has an ADF, be sure to  
clean the ADF scanner glass as well. For more information, see: “Cleaning the scanner glass” on page 144.  
THE COPY IS TOO LIGHT OR TOO DARK  
Adjust the copy darkness setting.  
CHECK THE QUALITY OF THE ORIGINAL DOCUMENT  
Make sure the quality of the original document is satisfactory.  
CHECK THE DOCUMENT PLACEMENT  
Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.  
If you previously loaded your original document into the ADF, try loading it on the scanner glass.  
UNWANTED TONER IS IN THE BACKGROUND  
Adjust the darkness to a lighter setting.  
Change the Background Removal setting in the Copy Settings menu.  
PATTERNS (MOIRÉ) APPEAR IN THE OUTPUT  
From the printer control panel, press the Content button until the light comes on next to Text/Photo.  
Rotate the original document on the scanner glass.  
From the printer control panel, press the Scale button and adjust the setting.  
TEXT IS LIGHT OR DISAPPEARING  
From the printer control panel, press the Content button until the light comes on next to Text or Text/Photo.  
THE OUTPUT APPEARS WASHED OUT OR OVEREXPOSED  
From the printer control panel, press the Content button until the light comes on next to Text/Photo or Photo.  
From the printer control panel, press the Darkness button and change to a darker setting.  
THE PRINT IS SKEWED  
Notes:  
If you are loading your original document in the ADF, adjust the ADF paper guides so they touch the edges  
of the pages to be scanned.  
Check the paper trays to make sure the guides touch the edges of the loaded paper.  
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189  
Partial document or photo copies  
These are possible solutions. Try one or more of the following:  
CHECK THE DOCUMENT PLACEMENT  
Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.  
CHECK THE PAPER SIZE SETTING  
Make sure the Paper Size setting matches the paper loaded in the tray.  
Unable to pause print job to make copies  
Make sure “Allow priority copies” is set to On in the Copy Settings menu.  
Solving scanner problems  
Checking an unresponsive scanner  
If your scanner is not responding, then make sure:  
The printer is turned on.  
The printer cable is securely attached to the printer and the host computer, print server, option, or other network  
device.  
The power cord is plugged into the printer and a properly grounded electrical outlet.  
The electrical outlet is not turned off by any switch or breaker.  
The printer is not plugged into any surge protectors, uninterrupted power supplies, or extension cords.  
Other electrical equipment plugged into the outlet is working.  
Once you have checked each of these possibilities, turn the printer off and then back on. This often fixes the problem  
with the scanner.  
Scan was not successful  
These are possible solutions. Try one or more of the following:  
CHECK THE CABLE CONNECTIONS  
Make sure the network or USB cable is securely connected to the computer and the printer.  
AN ERROR MAY HAVE OCCURRED IN THE PROGRAM  
Turn off and then restart the computer.  
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190  
         
Scanning takes too long or freezes the computer  
These are possible solutions. Try one or more of the following:  
OTHER SOFTWARE PROGRAMS MAY BE INTERFERING WITH SCANNING  
Close all programs not being used.  
THE SCAN RESOLUTION MAY BE SET TOO HIGH  
Select a lower scan resolution.  
Poor scanned image quality  
These are possible solutions. Try one or more of the following:  
CHECK THE DISPLAY FOR ERROR MESSAGES  
Clear any error messages.  
THE SCANNER GLASS MAY BE DIRTY  
Clean the scanner glass with a clean, lint-free cloth dampened with water. For more information, see “Cleaning  
ADJUST THE SCAN RESOLUTION  
Increase the resolution of the scan for a higher quality output.  
CHECK THE QUALITY OF THE ORIGINAL DOCUMENT  
Make sure the quality of the original document is satisfactory.  
CHECK THE DOCUMENT PLACEMENT  
Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.  
Partial document or photo scans  
These are possible solutions. Try one or more of the following:  
CHECK THE DOCUMENT PLACEMENT  
Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.  
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191  
     
CHECK THE PAPER SIZE SETTING  
Make sure the paper size setting matches the paper loaded in the tray:  
1 From the printer control panel Paper menu, check the Paper Size setting.  
2 Before sending the job to print, specify the correct size setting:  
For Windows users, specify the size from Print Properties.  
For Macintosh users, specify the size from the Page Setup or Print dialog.  
Cannot scan from a computer  
These are possible solutions. Try one or more of the following:  
CHECK THE DISPLAY FOR ERROR MESSAGES  
Clear any error messages.  
CHECK THE POWER  
Make sure the printer is plugged in, the power is on, and Readyappears.  
CHECK THE CABLE CONNECTIONS  
Make sure the network or USB cable is securely connected to the computer and the printer.  
Solving fax problems  
Caller ID is not shown  
Contact your telecommunications company to verify that your telephone line is subscribed to the caller ID service.  
If your region supports multiple caller ID patterns, you may have to change the default setting. There are two settings  
available: FSK (pattern 1) and DTMF (pattern 2). The availability of these settings by way of the Fax menu depends  
on whether your country or region supports multiple caller ID patterns. Contact your telecommunications company  
to determine which pattern or switch setting to use.  
Cannot send or receive a fax  
These are possible solutions. Try one or more of the following:  
CHECK THE DISPLAY FOR ERROR MESSAGES  
Clear any error messages.  
CHECK THE POWER  
Make sure the printer is plugged in, the power is on, and Readyappears.  
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192  
       
CHECK THE PRINTER CONNECTIONS  
Make sure the cable connections for the following hardware are secure, if applicable:  
Telephone  
Handset  
Answering machine  
CHECK THE TELEPHONE WALL JACK  
1 Plug a telephone into the wall jack.  
2 Listen for a dial tone.  
3 If you do not hear a dial tone, then plug a different telephone into the wall jack.  
4 If you still do not hear a dial tone, then plug a telephone into a different wall jack.  
5 If you hear a dial tone, then connect the printer to that wall jack.  
REVIEW THIS DIGITAL PHONE SERVICE CHECKLIST  
The fax modem is an analog device. Certain devices can be connected to the printer so that digital telephone  
services can be used.  
If you are using an ISDN telephone service, then connect the printer to an analog telephone port (an R-interface  
port) on an ISDN terminal adapter. For more information and to request an R-interface port, contact your ISDN  
provider.  
If you are using DSL, then connect to a DSL filter or router that will support analog use. For more information,  
contact your DSL provider.  
If you are using a PBX telephone service, then make sure you are connecting to an analog connection on the  
PBX. If none exists, consider installing an analog telephone line for the fax machine.  
CHECK FOR A DIAL TONE  
Place a test call to the telephone number to which you want to send a fax to make sure that it is working  
correctly.  
If the telephone line is being used by another device, then wait until the other device is finished before sending  
a fax.  
If you are using the On Hook Dial feature, then turn up the volume to verify a dial tone.  
TEMPORARILY DISCONNECT OTHER EQUIPMENT  
To ensure the printer is working correctly, connect it directly to the telephone line. Disconnect any answering  
machines, computers with modems, or telephone line splitters.  
CHECK FOR JAMS  
Clear any jams, and then make sure that Readyappears.  
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193  
TEMPORARILY DISABLE CALL WAITING  
Call Waiting can disrupt fax transmissions. Disable this feature beforesending or receiving a fax. Call your telephone  
company to obtain the keypad sequence for temporarily disabling Call Waiting.  
VOICE MAIL SERVICE MAY BE INTERFERING WITH THE FAX TRANSMISSION  
Voice Mail offered through your local telephone company may disrupt fax transmissions. To enable both Voice  
Mail and the printer to answer calls, you may want to consider adding a second telephone line for the printer.  
THE PRINTER MEMORY MAY BE FULL  
1 Dial the fax number.  
2 Scan the original document one page at a time.  
Can send but not receive faxes  
These are possible solutions. Try one or more of the following:  
CHECK TO SEE IF THE PAPER TRAY IS EMPTY  
Load paper in the tray.  
CHECK THE RING COUNT DELAY SETTINGS  
The ringcount delaysets the number of times the phone line rings before the printer answers. If you have extension  
phones on the same line as the printer, or subscribe to the telephone company's Distinctive Ring service, then  
keep the Ring Delay setting at 4.  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address  
in the TCP/IP section.  
2 Click Settings.  
3 Click Fax Settings.  
4 Click Analog Fax Setup.  
5 In the Rings to Answer box, enter the number of times you want the phone to ring before answering.  
6 Click Submit.  
THE TONER MAY BE LOW  
88 Cartridge lowappears when the toner is low.  
Troubleshooting  
194  
 
Can receive but not send faxes  
These are possible solutions. Try one or more of the following:  
MAKE SURE THE PRINTER IS IN FAX MODE  
From the printer control panel, press the Fax button to put the printer in Fax mode.  
MAKE SURE THE DOCUMENT IS LOADED PROPERLY  
Load the original document faceup, short edge first into the ADF or facedown on the scanner glass in the upper  
left corner.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
MAKE SURE THE SHORTCUT NUMBER IS SET UP PROPERLY  
Check to make sure the shortcut number has been programmed for the number that you want to dial.  
As an alternative, dial the telephone number manually.  
Received fax has poor print quality  
These are possible solutions. Try one or more of the following:  
RE-SEND THE DOCUMENT  
Ask the person who sent you the fax to:  
Check that the quality of the original document is satisfactory.  
Resend the fax. There may have been a problem with the quality of the telephone line connection.  
Increase the fax scan resolution, if possible.  
THE TONER MAY BE LOW  
When 88 Cartridge lowappears or when you experience faded print, replace the cartridge.  
MAKE SURE THE FAX TRANSMISSION SPEED IS NOT SET TOO HIGH  
Decrease the incoming fax transmission speed:  
1 Type the printer IP address into the address field of your Web browser.  
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address  
in the TCP/IP section.  
2 Click Settings.  
3 Click Fax Settings.  
4 Click Analog Fax Setup.  
Troubleshooting  
195  
   
5 In the Max Speed box, click on one of the following:  
2400  
4800  
9600  
14400  
33600  
6 Click Submit.  
Solving option problems  
Option does not operate correctly or quits after it is installed  
These are possible solutions. Try one or more of the following:  
RESET THE PRINTER  
Turn the printer off, wait for about 10 seconds, and then turn the printer on.  
CHECK TO SEE IF THE OPTION IS CONNECTED TO THE PRINTER  
1 Turn the printer off.  
2 Unplug the printer.  
3 Check the connection between the option and the printer.  
MAKE SURE THE OPTION IS INSTALLED  
Print a menu settings page and check to see if the option is listed in the Installed Options list. If the option is not  
listed, reinstall it.  
MAKE SURE THE OPTION IS SELECTED  
From the program you are using, select the option. Mac OS 9 users should make sure the printer is set up in the  
Chooser.  
Drawers  
These are possible solutions. Try one or more of the following:  
MAKE SURE THE PAPER IS LOADED CORRECTLY  
1 Pull the tray completely out.  
2 Check for paper jams or misfeeds.  
3 Make sure the guides are aligned against the edges of the paper.  
4 Insert the tray.  
Troubleshooting  
196  
     
RESET THE PRINTER  
Turn the printer off, wait about 10 seconds, and then turn the printer on.  
Flash memory card  
Make sure the flash memory card is securely connected to the printer system board.  
Solving paper feed problems  
Paper frequently jams  
These are possible solutions. Try one or more of the following:  
CHECK THE PAPER  
Use recommended paper and other specialty media. For more information, see “Paper and specialty media  
MAKE SURE THERE IS NOT TOO MUCH PAPER IN THE TRAY OR FEEDER  
Make sure the stack of paper you load does not exceed the maximum stack height indicated in the tray or on the  
multipurpose feeder.  
CHECK THE GUIDES  
Move the guides in the tray to the correct positions for the paper size loaded.  
THE PAPER ABSORBED MOISTURE DUE TO HIGH HUMIDITY  
Load paper from a fresh package.  
Store paper in its original wrapper until you use it.  
Paper jam message remains after jam is cleared  
The paper path is not clear. Clear jammed paper from the entire paper path, and then press  
.
Page that jammed does not reprint after you clear the jam  
In the Settings menu, Jam Recovery is set to Off. Set Jam Recovery to Auto or On:  
1 Press  
.
2 Press the arrow buttons until Settingsappears, and then press  
.
3 Press the arrow buttons until General Settingsappears, and then press  
.
4 Press the arrow buttons until Print Recoveryappears, and then press  
.
5 Press the arrow buttons until Jam Recoveryappears, and then press  
.
6 Press the arrow buttons until Onor Autoappears, and then press  
.
Troubleshooting  
197  
         
Solving print quality problems  
The information in the following topics may help you solve print quality problems. If these suggestions still do not  
correct the problem, then contact Customer Support. You may have a printer part that requires adjustment or  
replacement.  
Isolating print quality problems  
To help isolate print quality problems, print the print quality test pages:  
1 Turn the printer off.  
2 Load paper.  
3 From the printer control panel, hold down  
and the right arrow button while turning the printer on.  
4 Release the buttons when CONFIG MENUappears.  
5 Press the arrow buttons until Prt Quality Pgsappears, and then press  
.
The print quality test pages print.  
6 Press the arrow buttons until Exit Config Menuappears, and then press  
.
Resetting the Printerappears briefly, and then Readyappears.  
Blank pages  
These are possible solutions. Try one or more of the following:  
PACKING MATERIAL MAY BE ON THE TONER CARTRIDGE  
Remove the toner cartridge and make sure the packing material is properly removed. Reinstall the toner cartridge.  
THE TONER MAY BE LOW  
When 88 Cartridge lowappears, order a new toner cartridge.  
If the problem continues, the printer may need to be serviced. For more information, contact Customer Support.  
Troubleshooting  
198  
     
Characters have jagged or uneven edges  
These are possible solutions. Try one or more of the following:  
CHECK THE PRINT QUALITY SETTINGS  
Change the Print Resolution setting in the Quality menu to 600 dpi, 1200 Image Q, 1200 dpi, or 2400 Image Q.  
Enable Enhance Fine Lines in the Quality menu.  
MAKE SURE DOWNLOADED FONTS ARE SUPPORTED  
If you are using downloaded fonts, then verify that the fonts are supported by the printer, the host computer, and  
the software program.  
Clipped images  
These are possible solutions. Try one or more of the following:  
CHECK THE GUIDES  
Move the width and length guides in the tray to the correct positions for the paper size loaded.  
CHECK THE PAPER SIZE SETTING  
Make sure the paper size setting matches the paper loaded in the tray:  
1 From the printer control panel Paper menu, check the Paper Size setting.  
2 Before sending the job to print, specify the correct size setting:  
For Windows users, specify the size from Print Properties.  
For Macintosh users, specify the size from the Page Setup or Print dialog.  
Gray background  
Troubleshooting  
199  
     
For Windows users: From Print Properties, select a different Toner Darkness setting before sending the job to  
print.  
For Macintosh users: From the print options, Copies & Pages, or General pop-up menu, choose Printer Features,  
and then choose the setting needed from the Toner Darkness pop-up menu.  
From the printer control panel Quality menu, select a different Toner Darkness setting before sending the job to  
print.  
Ghost images  
These are possible solutions. Try one or more of the following:  
THE PHOTOCONDUCTOR KIT IS DEFECTIVE  
Replace the photoconductor kit.  
CHECK THE MEDIA TYPE SETTING  
For Windows users: From Print Properties, make sure the Media Type setting matches the paper loaded in the  
tray.  
For Macintosh users: From the Print dialog, make sure the Paper Type setting matches the paper loaded in the  
tray.  
From the printer control panel Paper menu, make sure the Paper Type setting matches the paper loaded in the  
tray.  
Incorrect margins  
These are possible solutions. Try one or more of the following:  
CHECK THE GUIDES  
Move the width and length guides in the tray to the correct positions for the paper size loaded.  
Troubleshooting  
200  
   
CHECK THE PAPER SIZE SETTING  
Make sure the Paper Size setting matches the paper loaded in the tray.  
CHECK THE PAGE SIZE SETTING  
Before sending the job to print, specify the correct page size in Print Properties, the Print dialog, or the software  
program.  
Paper curl  
These are possible solutions. Try one or more of the following:  
CHECK THE PAPER TYPE SETTING  
For Windows users: From Print Properties, make sure the Media Type setting matches the paper loaded in the  
tray.  
For Macintosh users: From the Print dialog, make sure the Paper Type setting matches the paper loaded in the  
tray.  
From the printer control panel Paper menu, make sure the Paper Type setting matches the paper loaded in the  
tray.  
THE PAPER HAS ABSORBED MOISTURE DUE TO HIGH HUMIDITY  
Load paper from a fresh package.  
Store paper in its original wrapper until you use it.  
Print is too dark  
These are possible solutions. Try one or more of the following:  
CHECK THE DARKNESS, BRIGHTNESS, AND CONTRAST SETTINGS  
The Toner Darkness setting is too dark, the Brightness setting is too dark, or the Contrast setting is too high.  
For Windows users: From Print Properties, change these settings.  
For Macintosh users:  
1 Choose File > Print.  
2 Locate the drop-down box under the Orientation pictures, and then click the down button.  
3 Click Printer Features.  
4 Change the settings for Toner Darkness, Brightness, and Contrast.  
Troubleshooting  
201  
   
From the printer control panel Quality menu, change these settings.  
THE PAPER HAS ABSORBED MOISTURE DUE TO HIGH HUMIDITY  
Load paper from a fresh package.  
Store paper in its original wrapper until you use it.  
CHECK THE PAPER  
Avoid textured paper with rough finishes.  
CHECK THE PAPER TYPE SETTING  
For Windows users: From Print Properties, make sure the Media Type setting matches the paper loaded in the  
tray.  
For Macintosh users: From the Print dialog, make sure the Paper Type setting matches the paper loaded in the  
tray.  
From the printer control panel Paper menu, make sure the Paper Type setting matches the paper loaded in the  
tray.  
THE TONER CARTRIDGE MAY BE DEFECTIVE  
Replace the toner cartridge.  
Print is too light  
These are possible solutions. Try one or more of the following:  
CHECK THE DARKNESS, BRIGHTNESS, AND CONTRAST SETTINGS  
The Toner Darkness setting is too light, the Brightness setting is too light, or the Contrast setting is too low.  
For Windows users: From Print Properties, change these settings.  
For Macintosh users:  
1 Choose File > Print.  
2 Locate the drop-down box under the Orientation pictures, and then click the down button.  
3 Click Printer Features.  
4 Change the settings for Toner Darkness, Brightness, and Contrast.  
From the printer control panel Quality menu, change these settings.  
Troubleshooting  
202  
 
THE PAPER HAS ABSORBED MOISTURE DUE TO HIGH HUMIDITY  
Load paper from a fresh package.  
Store paper in its original wrapper until you use it.  
CHECK THE PAPER  
Avoid textured paper with rough finishes.  
CHECK THE PAPER TYPE SETTING  
For Windows users: From Print Properties, make sure the Media Type setting matches the paper loaded in the  
tray.  
For Macintosh users: From the Print dialog, make sure the Paper Type setting matches the paper loaded in the  
tray.  
From the printer control panel Paper menu, make sure the Paper Type setting matches the paper loaded in the  
tray.  
THE TONER IS LOW  
When 88 Cartridge lowappears, order a new toner cartridge.  
THE TONER CARTRIDGE MAY BE DEFECTIVE  
Replace the toner cartridge.  
Skewed print  
CHECK THE PAPER GUIDES  
Move the guides in the tray to the correct positions for the paper size loaded.  
CHECK THE PAPER  
Make sure you are using paper that meets the printer specifications.  
Toner fog or background shading appears on the page  
These are possible solutions. Try one or more of the following:  
THE TONER CARTRIDGE MAY BE DEFECTIVE  
Replace the toner cartridge.  
THERE IS TONER IN THE PAPER PATH  
Contact Customer Support.  
Troubleshooting  
203  
   
Toner rubs off  
These are possible solutions. Try one or more of the following:  
CHECK THE PAPER TYPE SETTING  
Make sure the Paper Type setting matches the paper loaded in the tray.  
CHECK THE PAPER TEXTURE SETTING  
Make sure the Paper Texture setting matches the paper loaded in the tray.  
Toner specks  
These are possible solutions. Try one or more of the following:  
THE TONER CARTRIDGE MAY BE DEFECTIVE  
Replace the toner cartridge.  
THERE IS TONER IN THE PAPER PATH  
Contact Customer Support.  
Transparency print quality is poor  
CHECK THE TRANSPARENCIES  
Use only transparencies recommended by the printer manufacturer.  
CHECK THE PAPER TYPE SETTING  
Load transparencies, and make sure the Paper Type setting is set to Transparency.  
Troubleshooting  
204  
     
Streaked horizontal lines  
These are possible solutions. Try one or more of the following:  
THE TONER MAY SMEAR WHEN PAPER IS FED FROM A SPECIFIC SOURCE  
From Print Properties, the print dialog, or the printer control panel, select another tray or feeder to feed the paper  
for the job.  
THE TONER CARTRIDGE MAY BE DEFECTIVE  
Replace the toner cartridge.  
MAKE SURE THE PAPER PATH IS CLEAR  
Paper could be caught between the photoconductor kit and the fuser. Check the paper path around the fuser area.  
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot  
component, allow the surface to cool before touching.  
Clear any paper you see.  
THERE MAY BE EXCESS TONER IN THE PAPER PATH  
Contact Customer Support.  
Streaked vertical lines  
These are possible solutions. Try one or more of the following:  
THE TONER MAY SMEAR WHEN PAPER IS FED FROM A SPECIFIC SOURCE  
From Print Properties, the Print dialog, or the printer control panel, select another tray or feeder to feed paper for  
the job.  
Troubleshooting  
205  
   
THE TONER CARTRIDGE IS DEFECTIVE  
Replace the toner cartridge.  
MAKE SURE THE PAPER PATH IS CLEAR  
Paper could be caught between the photoconductor kit and the fuser. Check the paper path around the fuser area.  
Warning—Potential Damage: Do not touch the photoconductor on the underside of the photoconductor kit.  
Use the cartridge handle whenever you are holding the cartridge.  
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot  
component, allow the surface to cool before touching.  
Clear any paper you see.  
THERE MAY BE EXCESS TONER IN THE PAPER PATH  
Contact Customer Support.  
Solid black or white streaks appear on transparencies or paper  
These are possible solutions. Try one or more of the following:  
MAKE SURE THE FILL PATTERN IS CORRECT  
If the fill pattern is incorrect, choose a different fill pattern from your software program.  
CHECK THE PAPER TYPE  
Try a different type of paper.  
For transparencies, use only ones recommended by the printer manufacturer.  
Make sure the Paper Type setting matches what is loaded in the tray or feeder.  
Make sure the Paper Texture setting is correct for the type of paper or specialty media loaded in the tray or  
feeder.  
MAKE SURE THE TONER IS DISTRIBUTED EVENLY IN THE TONER CARTRIDGE  
Remove the toner cartridge and shake itfrom side to side to redistribute the toner to extend the life of the cartridge,  
and then reinstall it.  
Troubleshooting  
206  
 
THE TONER CARTRIDGE MAY BE DEFECTIVE OR LOW ON TONER  
Replace the used toner cartridge with a new one.  
Embedded Web Server does not open  
These are possible solutions. Try one or more of the following:  
CHECK THE NETWORK CONNECTIONS  
Make sure the printer and computer are turned on and connected to the same network.  
CHECK THE NETWORK SETTINGS  
Depending on the network settings, you may need to type https://instead of http://before the printer IP  
address to access the Embedded Web Server. For more information, see your system administrator.  
Contacting Customer Support  
When you call Customer Support, describe the problem you are experiencing, the message on the display, and the  
troubleshooting steps you have already taken to find a solution.  
You need to know your printer model type and serial number. For more information, see the label on the inside of  
the front door of the printer. The serial number is also listed on the menu settings page.  
In the U.S. or Canada, call (1-800-539-6275). For other countries/regions, visit the Lexmark Web site at  
Troubleshooting  
207  
     
Notices  
Product information  
Product name:  
Lexmark X264dn, Lexmark X363dn, Lexmark X364dn, Lexmark X364dw  
Machine type:  
7013, 4549, 4564  
Model(s):  
231, 235, 432, 436, 43W, d01, d02, gd1, gd2, dn1, dn2, gd1, gd2  
Edition notice  
February 2009  
The following paragraph does not apply to any country where such provisions are inconsistent with local  
law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND,  
EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY  
OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in  
certain transactions; therefore, this statement may not apply to you.  
This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the  
information herein; these changes will be incorporated in later editions. Improvements or changes in the products  
or the programs described may be made at any time.  
References in this publication to products, programs, or services do not imply that the manufacturer intends to make  
these available in all countries in which it operates. Any reference to a product, program, or service is not intended  
to state or imply that only that product, program, or service may be used. Any functionally equivalent product,  
program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation  
and verification of operation in conjunction with other products, programs, or services, except those expressly  
designated by the manufacturer, are the user’s responsibility.  
For Lexmark technical support, visit support.lexmark.com.  
For information on supplies and downloads, visit www.lexmark.com.  
If you don't have access to the Internet, you can contact Lexmark by mail:  
Lexmark International, Inc.  
Bldg 004-2/CSC  
740 New Circle Road NW  
Lexington, KY 40550  
USA  
© 2009 Lexmark International, Inc.  
All rights reserved.  
Notices  
208  
     
UNITED STATES GOVERNMENT RIGHTS  
This software and any accompanying documentation provided under this agreement are commercial computer  
software and documentation developed exclusively at private expense.  
Trademarks  
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United  
States and/or other countries.  
PCL® is a registered trademark of the Hewlett-Packard Company.  
All other trademarks are the property of their respective owners.  
Federal Communications Commission (FCC) compliance  
information statement  
This product has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of  
the FCCRules. Operation issubject to the following twoconditions: (1)thisdevice maynotcause harmfulinterference,  
and (2) this device must accept any interference received, including interference that may cause undesired operation  
The FCC Class B limits are designed to provide reasonable protection against harmful interference when the  
equipment is operated in a residential installation. This equipment generates, uses, and can radiate radio frequency  
energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio  
communications. However, there is no guarantee that interference will not occur in a particular installation. If this  
equipment does cause harmful interference to radio or television reception, which can be determined by turning  
the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following  
measures:  
Reorient or relocate the receiving antenna.  
Increase the separation between the equipment and receiver.  
Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.  
Consult your point of purchase or service representative for additional suggestions.  
The manufacturer is not responsible for radio or television interference caused by using other than recommended  
cablesorby unauthorized changesormodifications to this equipment. Unauthorizedchanges or modificationscould  
void the user's authority to operate this equipment.  
Note: To assure compliance with FCC regulations on electromagnetic interference for a Class B computing device,  
use a properly shielded and grounded cable such as Lexmark part number 1021231 for parallel attach or 1021294  
for USB attach. Use of a substitute cable not properly shielded and grounded may result in a violation of FCC  
regulations.  
Any questions regarding this compliance information statement should be directed to:  
Director of Lexmark Technology & Services  
Lexmark International, Inc.  
740 West New Circle Road  
Lexington, KY 40550  
(859) 232–3000  
Notices  
209  
 
Noise emission levels  
The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296.  
Note: Some modes may not apply to your product.  
1-meter average sound pressure, dBA  
Printing  
Scanning  
Copying  
Ready  
53 dBA  
49 dBA  
53 dBA  
N/A  
Values are subject to change. See www.lexmark.com for current values.  
Waste from Electrical and Electronic Equipment (WEEE) directive  
The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the  
European Union. We encourage the recycling of our products. If you have further questions about recycling options,  
visit the Lexmark Web site at www.lexmark.com for your local sales office phone number.  
Static sensitivity notice  
This symbol identifies static-sensitive parts. Do not touch in the areas near these symbols without first touching the  
metal frame of the printer.  
Notices  
210  
   
ENERGY STAR  
Mercury statement  
This product contains mercury in the lamp (<5mg Hg). Disposal of mercury may be regulated due to environmental  
considerations. For disposal or recycling information, contact your local authorities or the Electronic Industries  
Alliance: www.eiae.org.  
Laser notice  
The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR Subchapter J for Class I (1) laser  
products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 60825-1.  
Class I laser products are not considered to be hazardous. The printer contains internally a Class IIIb (3b) laser that is  
nominally a 7 milliwatt gallium arsenide laser operating in the wavelength of 655-675 nanometers. The laser system  
and printer are designed so there is never any human access to laser radiation above a Class I level during normal  
operation, user maintenance, or prescribed service condition.  
Laser advisory label  
A laser notice label may be affixed to this printer as shown:  
Notices  
211  
   
Power consumption  
Product power consumption  
The following table documents the power consumption characteristics of the product.  
Note: Some modes may not apply to your product.  
Mode  
Description  
Power consumption (Watts)  
440 W, 480 W  
Printing  
Copying  
The product is generating hard-copy output from electronic inputs.  
The product is generating hard-copy output from hard-copy original  
documents.  
440 W  
Scanning  
Ready  
The product is scanning hard-copy documents.  
The product is waiting for a print job.  
29 W, 32 W  
20 W, 22 W  
14 W, 16 W  
Power Saver The product is in energy-saving mode.  
Off  
The product is plugged into a wall outlet, but the power switch is turned 0 W  
off.  
The power consumption levels listed in the previous table represent time-averaged measurements. Instantaneous  
power draws may be substantially higher than the average.  
Values are subject to change. See www.lexmark.com for current values.  
Power Saver  
This product is designed with an energy-saving mode called Power Saver. The Power Saver Mode is equivalent to  
the EPA Sleep Mode. The Power Saver Mode saves energy by lowering power consumption during extended periods  
of inactivity. The Power Saver Mode is automatically engaged after this product is not used for a specified period of  
time, called the Power Saver Timeout.  
Factory default Power Saver Timeout for this product (in minutes):  
30  
By using the configuration menus, the Power Saver Timeout can be modified between 1 minute and 240 minutes.  
Setting the Power Saver Timeout to a low value reduces energy consumption, but may increase the response time  
of the product. Setting the Power Saver Timeout to a high value maintains a fast response, but uses more energy.  
Off mode  
If this product has an off mode which still consumes a small amount of power, then to completely stop product power  
consumption, disconnect the power supply cord from the wall outlet.  
Total energy usage  
It is sometimes helpful to calculate the total product energy usage. Since power consumption claims are provided  
in power units of Watts, the power consumption should be multiplied by the time the product spends in each mode  
in order to calculate energy usage. The total product energy usage is the sum of each mode's energy usage.  
Notices  
212  
   
European Community (EC) directives conformity  
This product is in conformity with the protection requirements of EC Council directives 2004/108/EC and 2006/95/EC  
on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility  
and safety of electrical equipment designed for use within certain voltage limits.  
A declaration of conformity with the requirements of the directives has been signed by the Director of Manufacturing  
and Technical Support, Lexmark International, Inc., S.A., Boigny, France.  
This product satisfies the Class B limits of EN 55022 and safety requirements of EN 60950.  
Industry Canada compliance statement  
This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Standard  
ICES-003.  
Avis de conformité aux normes de l’industrie du Canada  
Cet appareil numérique de classe B est conforme aux exigences de la norme canadienne relative aux équipements  
pouvant causer des interférences NMB-003.  
Regulatory notices for telecommunication terminal equipment  
This section contains regulatory information pertaining to products that contain telecommunication terminal  
equipment such as facsimile.  
Notice to users of the US telephone network: FCC requirements  
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council  
for Terminal Attachments (ACTA). On the back of this equipment is a label that contains, among other information,  
a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to your telephone  
company.  
This equipment uses the RJ-11C Universal Service Order Code (USOC) jack.  
A plug and jack used to connect this equipment to the premises’ wiring and telephone network must comply with  
the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular  
plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant.  
See your setup documentation for more information.  
The Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a  
telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming  
call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices  
thatmay be connected to a line, asdetermined by the totalRENs, contact yourlocaltelephone company. Forproducts  
approved after July 23, 2001, the REN for this product is part of the product identifier that has the format  
US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (for example, 03 is a REN of  
0.3). For earlier products, the REN is shown separately on the label.  
Notices  
213  
   
If this equipment causes harm to the telephone network, the telephone company will notify you in advance that  
temporary discontinuance of service may be required. If advance notice is not practical, the telephone company will  
notify the customer as soon as possible. You will also be advised of your right to file a complaint with the FCC.  
The telephone company may make changes in its facilities, equipment, operations or procedures that could affect  
the operation of this equipment. If this happens, the telephone company will provide advance notice in order for  
you to make necessary modifications to maintain uninterrupted service.  
If you experience trouble with this equipment, for repair or warranty information, contact Lexmark International, Inc.  
at www.lexmark.com or your Lexmark representative. If the equipment is causing harm to the telephone network,  
the telephone company may request that you disconnect the equipment until the problem is resolved.  
This equipment contains no user serviceable parts. For repair and warranty information, contact Lexmark  
International, Inc. See the previous paragraph for contact information.  
Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service  
commission, or corporation commission for information.  
If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this  
equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment,  
consult your telephone company or a qualified installer.  
Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer  
terminal equipment connected to AC power sources. This has been identified as a major nationwide problem. It is  
recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is  
connected. An appropriate AC surge arrestoris defined as one that is suitably rated, and certified by UL (Underwriter's  
Laboratories), another NRTL (Nationally Recognized Testing Laboratory), or a recognized safety certification body in  
the country/region of use. This is to avoid damage to the equipment caused by local lightning strikes and other  
electrical surges.  
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other  
electronic device, including fax machines, to send any message unless said message clearly contains in a margin at  
the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and  
an identification of the business or other entity, or other individual sending the message, and the telephone number  
of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a  
900 number or any other number for which charges exceed local or long-distance transmission charges.)  
See your user documentation in order to program this information into your fax machine.  
South Africa telecommunications notice  
This modem must be used in conjunction with an approved surge protection device when connected to the PSTN.  
Notice to users of the Canadian telephone network  
This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number (REN)  
is an indication of the maximum number of terminals allowed to be connected to a telephone interface. The terminus  
of an interface may consist of any combination of devices, subject only to the requirement that the sum of the RENs  
of all the devices does not exceed five. The modem REN is located on the rear of the equipment on the product  
labeling.  
Notices  
214  
 
Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer  
terminal equipment connected to AC power sources. This has been identified as a major nationwide problem. It is  
recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is  
connected. An appropriate AC surge arrestoris defined as one that is suitably rated, and certified by UL (Underwriter’s  
Laboratories), another NRTL (Nationally Recognized Testing Laboratory), or a recognized safety certification body in  
the country/region of use. This is to avoid damage to the equipment caused by local lightning strikes and other  
electrical surges.  
This equipment uses CA11A telephone jacks.  
Avis réservé aux utilisateurs du réseau téléphonique du Canada  
Ce produit est conforme aux spécifications techniques d’Industrie Canada. Le numéro REN (ringer equivalence  
number : numéro d’équivalence de sonnerie) fournit une indication du nombre maximum de terminaux pouvant  
être connectés à l’interface téléphonique. En bout de ligne, le nombre d’appareils qui peuvent être connectés n’est  
pas directement limité, mais la somme des REN de ces appareils ne doit pas dépasser cinq. Le numéro REN du modem  
est indiqué sur l’étiquette produit située à l’arrière de l’équipement.  
Les compagnies de téléphone constatent que les surtensions électriques, en particulier celles dues à la foudre,  
entraînent d'importants dégâts sur les terminaux privés connectés à des sources d’alimentation CA. Il s’agit-là d’un  
problème majeur d’échelle nationale. En conséquence, il vous est recommandé de brancher un parasurtenseur dans  
la prise de courant à laquelle l’équipement est connecté. Utilisez un parasurtenseur répondant à des caractéristiques  
nominales satisfaisantes et certifié par le laboratoire d’assureurs UL (Underwriter’s Laboratories), un autre laboratoire  
agréé de type NRTL (Nationally Recognized Testing Laboratory) ou un organisme de certification agréé dans votre  
région ou pays. Ceci prévient tout endommagement de l’équipement causé par les orages et autres surtensions  
électriques.  
Cet équipement utilise des prises de téléphone CA11A.  
Notice to users of the New Zealand telephone network  
The following are special conditions for the Facsimile User Instructions. The grant of a telepermit for any item of  
terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for  
connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of  
warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of  
telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of  
Telecom's network services.  
This equipment shall not be set up to make automatic calls to the Telecom's 111 Emergency Service.  
This equipment may not provide for the effective hand-over of a call to another device connected to the same line.  
This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom  
customers.  
Some parameters required for compliance with Telecom's telepermit requirements are dependent on the equipment  
associated with this device. The associated equipment shall be set to operate within the following limits for  
compliance to Telecom's specifications:  
There shall be no more than 10 call attempts to the same number within any 30 minute period for any single  
manual call initiation, and  
The equipment shall go on-hook for a period of not less than 30 seconds between the end of one attempt and  
the beginning of the next call attempt.  
Notices  
215  
 
The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not  
less than 5 seconds between the end of one call attempt and the beginning of another.  
Using this product in Switzerland  
This product requires a Swiss billing tone filter (Lexmark part number 14B5109 or 80D1877) to be installed on any  
line which receives metering pulses in Switzerland. The Lexmark filter must be used, as metering pulses are present  
on all analog telephone lines in Switzerland.  
Utilisation de ce produit en Suisse  
Cet appareil nécessite l’utilisation d’un filtre de tonalité de facturation suisse (nº de référence Lexmark : 14B5109 ou  
80D1877) devant être installé sur toute ligne recevant des impulsions de comptage en Suisse. Ce filtre doit être utilisé  
pour toute installation car ces impulsions existent sur toutes les lignes téléphoniques suisses.  
Verwendung dieses Produkts in der Schweiz  
Für dieses Produkt muss ein schweizerischer Billing Tone Filter zur Zählzeichenübertragung (Lexmark Teilenummer  
14B5109 oder 80D1877) für jede Leitung installiert werden, über die in der Schweiz Zeitsteuertakte übertragen  
werden. Die Verwendung des Lexmark Filters ist obligatorisch, da in allen analogen Telefonleitungen in der Schweiz  
Zeitsteuertakte vorhanden sind.  
Uso del prodotto in Svizzera  
Questo prodotto richiede un filtro toni Billing svizzero, (codice Lexmark 14B5109 o 80D1877) da installare su tutte le  
linee che ricevono impulsi remoti in Svizzera. È necessario utilizzare il filtro Lexmark poiché gli impulsi remoti sono  
presenti su tutte le linee analogiche in Svizzera.  
Notice to Users in the European Union  
Products bearing the CE mark are in conformity with the protection requirements of EC Council directives  
2004/108/EC, 2006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the Member States  
relatingto electromagneticcompatibility, safetyofelectrical equipment designedfor use within certain voltage limits  
and on radio equipment and telecommunications terminal equipment.  
Compliance is indicated by the CE marking.  
A declaration of conformity with the requirements of the directives is available from the Director of Manufacturing  
and Technical Support, Lexmark International, S. A., Boigny, France.  
Refer to the table at the end of the Notices section for further compliance information.  
Notices  
216  
 
Regulatory notices for wireless products  
This section contains the following regulatory information pertaining to wireless products.  
Exposure to radio frequency radiation  
The following notice is applicable if your printer has a wireless network card installed: The radiated output power of  
this device is far below the radio frequency exposure limits of the FCC and other regulatory agencies. A minimum  
separation of 20 cm (8 inches) must be maintained between the antenna and any persons for this device to satisfy  
the RF exposure requirements of the FCC and other regulatory agencies.  
Notice to users in Brazil  
Este equipamento opera em carater secundario, isto e, nao tem direito a protecao contra interferencia prejudicial,  
mesmo de estacoes do mesmo tipo, e nao pode causar interferencia a sistemas operando em carater primario.  
(Res.ANATEL 282/2001).  
Industry Canada (Canada)  
This devicecomplies with IndustryCanada specification RSS-210. Operation is subject tothefollowingtwoconditions:  
(1) this device may not cause interference, and (2) this device must accept any interference, including interference  
that may cause undesired operation of the device.  
This device has been designed to operate only with the antenna provided. Use of any other antenna is strictly  
prohibited per regulations of Industry Canada.  
To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from  
windows to provide maximum shielding. Equipment (or its transmit antenna) that is installed outdoors is subject to  
licensing.  
The installer of this radio equipment must ensure that the antenna is located or pointed such that it does not emit  
RF fields in excess of Health Canada limits for the general population; consult Safety Code 6, obtainable from Health  
Canada's Web site www.hc-sc.gc.ca/rpb.  
The term "IC:" before the certification/registration number only signifies that the Industry Canada technical  
specifications were met.  
Industry Canada (Canada)  
Cet appareil est conformeà la normeRSS-210 d'Industry Canada. Son fonctionnement est soumis aux deux conditions  
suivantes :  
(1) cet appareil ne doit pas provoquer d'interférences et (2) il doit accepter toute interférence reçue, y compris celles  
risquant d'altérer son fonctionnement.  
Cet appareil a été conçu pour fonctionner uniquement avec l'antenne fournie. L'utilisation de toute autre antenne  
est strictement interdite par la réglementation d'Industry Canada.  
En application des réglementations d'Industry Canada, l'utilisation d'une antenne de gain supérieur est strictement  
interdite.  
Notices  
217  
 
Pour empêcher touteinterférence radioauservicefaisantl'objetd'une licence, cetappareil doitêtre utilisé àl'intérieur  
et loin des fenêtres afin de garantir une protection optimale.  
Si le matériel (ou son antenne d'émission) est installé à l'extérieur, il doit faire l'objet d'une licence.  
L'installateur de cet équipement radio doit veiller à ce que l'antenne soit implantée et dirigée de manière à n'émettre  
aucun champ HF dépassant les limites fixées pour l'ensemble de la population par Santé Canada. Reportez-vous au  
Code de sécurité 6 que vous pouvez consulter sur le site Web de Santé Canada www.hc-sc.gc.ca/rpb.  
Le terme « IC » précédant le numéro de d'accréditation/inscription signifie simplement que le produit est conforme  
aux spécifications techniques d'Industry Canada.  
Taiwan NCC RF notice statement  
Notice to users in the European Union  
Products bearing the CE mark are in conformity with the protection requirements of EC Council directives  
2004/108/EC, 2006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the Member States  
relatingto electromagneticcompatibility, safetyofelectrical equipment designedfor use within certain voltage limits  
and on radio equipment and telecommunications terminal equipment.  
Compliance is indicated by the CE marking.  
A declaration of conformity with the requirements of the directives is available from the Director of Manufacturing  
and Technical Support, Lexmark International, S. A., Boigny, France. Refer to the table at the end of the Notices section  
for further compliance information.  
Productsequipped with2.4GHzWirelessLAN optionare inconformity withthe protection requirementsof ECCouncil  
directives 2004/108/EC, 2006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the  
Member States relating to electromagnetic compatibility, safety of electrical equipment designed for use within  
certain voltage limits and on radio equipment and telecommunications terminal equipment.  
Compliance is indicated by the CE marking.  
Operation is allowed in all EU and EFTA countries, but is restricted to indoor use only.  
Notices  
218  
   
A declaration of conformity with the requirements of the directives is available from the Director of Manufacturing  
and Technical Support, Lexmark International, S. A., Boigny, France. Refer to the table at the end of the Notices section  
for further compliance information.  
Česky  
Společnost Lexmark International, Inc. tímto prohlašuje, že výrobek tento výrobek je ve shodě se základními  
požadavky a dalšími příslušnými ustanoveními směrnice 1999/5/ES.  
Dansk  
Deutsch  
Lexmark International, Inc. erklærer herved, at dette produkt overholder de væsentlige krav og øvrige  
relevante krav i direktiv 1999/5/EF.  
Hiermit erklärt Lexmark International, Inc., dass sich das Gerät dieses Gerät in Übereinstimmung mit den  
grundlegenden Anforderungen und den übrigen einschlägigen Bestimmungen der Richtlinie 1999/5/EG  
befindet.  
Ελληνική ΜΕ ΤΗΝ ΠΑΡΟΥΣΑ Η LEXMARK INTERNATIONAL, INC. ΔΗΛΩΝΕΙ ΟΤΙ ΑΥΤΟ ΤΟ ΠΡΟΪΟΝ  
ΣΥΜΜΟΡΦΩΝΕΤΑΙ ΠΡΟΣ ΤΙΣ ΟΥΣΙΩΔΕΙΣ ΑΠΑΙΤΗΣΕΙΣ ΚΑΙ ΤΙΣ ΛΟΙΠΕΣ ΣΧΕΤΙΚΕΣ ΔΙΑΤΑΞΕΙΣ  
ΤΗΣ ΟΔΗΓΙΑΣ 1999/5/ΕΚ.  
English  
Español  
Eesti  
Hereby, Lexmark International, Inc., declares that this type of equipment is in compliance with the  
essential requirements and other relevant provisions of Directive 1999/5/EC.  
Por medio de la presente, Lexmark International, Inc. declara que este producto cumple con los requisitos  
esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999/5/CE.  
Käesolevaga kinnitab Lexmark International, Inc., et seade see toode vastab direktiivi 1999/5/EÜ  
põhinõuetele ja nimetatud direktiivist tulenevatele muudele asjakohastele sätetele.  
Suomi  
Lexmark International, Inc. vakuuttaa täten, että tämä tuote on direktiivin 1999/5/EY oleellisten vaatimusten  
ja muiden sitä koskevien direktiivin ehtojen mukainen.  
Français  
Magyar  
Íslenska  
Italiano  
Latviski  
Lietuvių  
Malti  
Par la présente, Lexmark International, Inc. déclare que l'appareil ce produit est conforme aux exigences  
fondamentales et autres dispositions pertinentes de la directive 1999/5/CE.  
Alulírott, Lexmark International, Inc. nyilatkozom, hogy a termék megfelel a vonatkozó alapvetõ  
követelményeknek és az 1999/5/EC irányelv egyéb elõírásainak.  
Hér með lýsir Lexmark International, Inc. yfir því að þessi vara er í samræmi við grunnkröfur og aðrar  
kröfur, sem gerðar eru í tilskipun 1999/5/EC.  
Con la presente Lexmark International, Inc. dichiara che questo questo prodotto è conforme ai requisiti  
essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999/5/CE.  
Ar šo Lexmark International, Inc. deklarē, ka šis izstrādājums atbilst Direktīvas 1999/5/EK būtiskajām  
prasībām un citiem ar to saistītajiem noteikumiem.  
Šiuo Lexmark International, Inc. deklaruoja, kad šis produktas atitinka esminius reikalavimus ir kitas  
1999/5/EB direktyvos nuostatas.  
Bil-preżenti, Lexmark International, Inc., jiddikjara li dan il-prodott huwa konformi mal-ħtiġijiet  
essenzjali u ma dispożizzjonijiet oħrajn relevanti li jinsabu fid-Direttiva 1999/5/KE.  
Nederlands Hierbij verklaart Lexmark International, Inc. dat het toestel dit product in overeenstemming is met de  
essentiële eisen en de andere relevante bepalingen van richtlijn 1999/5/EG.  
Norsk  
Lexmark International, Inc. erklærer herved at dette produktet er i samsvar med de grunnleggende krav og  
øvrige relevante krav i direktiv 1999/5/EF.  
Polski  
Niniejszym Lexmark International, Inc. oświadcza, że niniejszy produkt jest zgodny z zasadniczymi  
wymogami oraz pozostałymi stosownymi postanowieniami Dyrektywy 1999/5/EC.  
Português A Lexmark International Inc. declara que este este produto está conforme com os requisitos essenciais e  
outras disposições da Diretiva 1999/5/CE.  
Notices  
219  
Slovensky Lexmark International, Inc. týmto vyhlasuje, že tento produkt spĺňa základné požiadavky a všetky  
príslušné ustanovenia smernice 1999/5/ES.  
Slovensko Lexmark International, Inc. izjavlja, da je ta izdelek v skladu z bistvenimi zahtevami in ostalimi  
relevantnimi določili direktive 1999/5/ES.  
Svenska  
Härmed intygar Lexmark International, Inc. att denna produkt står i överensstämmelse med de väsentliga  
egenskapskrav och övriga relevanta bestämmelser som framgår av direktiv 1999/5/EG.  
Statement of Limited Warranty  
Lexmark X264dn, Lexmark X363dn, Lexmark X364dn, Lexmark X364dw  
Lexmark International, Inc., Lexington, KY  
This limited warranty applies to the United States and Canada. For customers outside the U.S., refer to the country-  
specific warranty information that came with your product.  
This limited warranty applies to this product only if it was originally purchased for your use, and not for resale, from  
Lexmark or a Lexmark Remarketer, referred to in this statement as “Remarketer.”  
Limited warranty  
Lexmark warrants that this product:  
—Is manufactured from new parts, or new and serviceable used parts, which perform like new parts  
—Is, during normal use, free from defects in material and workmanship  
If this product does not function as warranted during the warranty period, contact a Remarketer or Lexmark for repair  
or replacement (at Lexmark's option).  
If this product is a feature or option, this statement applies only when that feature or option is used with the product  
for which it was intended. To obtain warranty service, you may be required to present the feature or option with the  
product.  
If you transfer this product to another user, warranty service under the terms of this statement is available to that  
user for the remainder of the warranty period. You should transfer proof of original purchase and this statement to  
that user.  
Limited warranty service  
The warranty period starts on the date of original purchase as shown on the purchase receipt and ends 12 months  
later provided that the warranty period for any supplies and for any maintenance items included with the printer  
shall end earlier if it, or its original contents, are substantially used up, depleted, or consumed.  
To obtain warranty service you may be required to present proof of original purchase. You may be required to deliver  
your producttotheRemarketeror Lexmark, orshipit prepaidandsuitablypackagedtoaLexmarkdesignatedlocation.  
You are responsible for loss of, or damage to, a product in transit to the Remarketer or the Lexmark designated  
location.  
When warranty service involves the exchange of a product or part, the item replaced becomes the property of the  
Remarketer or Lexmark. The replacement may be a new or repaired item.  
The replacement item assumes the remaining warranty period of the original product.  
Notices  
220  
Replacement is not available to you if the product you present for exchange is defaced, altered, in need of a repair  
not included in warranty service, damaged beyond repair, or if the product is not free of all legal obligations,  
restrictions, liens, and encumbrances.  
Before you present this product for warranty service, remove all print cartridges, programs, data, and removable  
storage media (unless directed otherwise by Lexmark).  
For further explanation of your warranty alternatives andthe nearest Lexmark authorized servicer in your area contact  
Lexmark on the World Wide Web at www.lexmark.com/support.  
Remotetechnicalsupportisprovidedforthisproductthroughoutitswarrantyperiod. Forproductsnolongercovered  
by a Lexmark warranty, technical support may not be available or only be available for a fee.  
Extent of limited warranty  
Lexmark does not warrant uninterrupted orerror-free operation of any product or the durability or longevity of prints  
produced by any product.  
Warranty service does not include repair of failures caused by:  
—Modification or unauthorized attachments  
—Accidents, misuse, abuse or use inconsistent with Lexmark user’s guides, manuals, instructions or guidance  
—Unsuitable physical or operating environment  
—Maintenance by anyone other than Lexmark or a Lexmark authorized servicer  
—Operation of a product beyond the limit of its duty cycle  
—Use of printing media outside of Lexmark specifications  
—Refurbishment, repair, refilling or remanufacture by a third party of products, supplies or parts  
—Products, supplies, parts, materials (such as toners and inks), software, or interfaces not furnished by Lexmark  
TO THE EXTENT PERMITTED BY APPLICABLE LAW, NEITHER LEXMARK NOR ITS THIRD PARTY SUPPLIERS OR  
REMARKETERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER EXPRESS OR IMPLIED,  
WITH RESPECT TO THIS PRODUCT, AND SPECIFICALLY DISCLAIM THE IMPLIED WARRANTIES OR CONDITIONS  
OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND SATISFACTORY QUALITY. ANY  
WARRANTIES THAT MAY NOT BE DISCLAIMED UNDER APPLICABLE LAW ARE LIMITED IN DURATION TO THE  
WARRANTY PERIOD. NO WARRANTIES, EXPRESS OR IMPLIED, WILL APPLY AFTER THIS PERIOD. ALL  
INFORMATION, SPECIFICATIONS, PRICES, AND SERVICES ARE SUBJECT TO CHANGE AT ANY TIME WITHOUT  
NOTICE.  
Limitation of liability  
Your sole remedy under this limited warranty is set forth in this document. For any claim concerning performance  
or nonperformance of Lexmark or a Remarketer for this product under this limited warranty, you may recover actual  
damages up to the limit set forth in the following paragraph.  
Lexmark's liability for actual damages from any cause whatsoever will be limited to the amount you paid for the  
product that caused the damages. This limitation of liability will not apply to claims by you for bodily injury or damage  
to real property or tangible personal property for which Lexmark is legally liable. IN NO EVENT WILL LEXMARK BE  
LIABLE FOR ANY LOST PROFITS, LOST SAVINGS, INCIDENTAL DAMAGE, OR OTHER ECONOMIC OR  
CONSEQUENTIAL DAMAGES. This is true even if you advise Lexmark or a Remarketer of the possibility of such  
damages. Lexmark is not liable for any claim by you based on a third party claim.  
Notices  
221  
This limitation of remedies also applies to claims against any Suppliers and Remarketers of Lexmark. Lexmark's and  
its Suppliers' and Remarketers' limitations of remedies are not cumulative. Such Suppliers and Remarketers are  
intended beneficiaries of this limitation.  
Additional rights  
Some states do not allow limitations on how long an implied warranty lasts, ordo not allowthe exclusion or limitation  
of incidental or consequential damages, so the limitations or exclusions contained above may not apply to you.  
This limited warranty gives you specific legal rights. You may also have other rights that vary from state to state.  
LEXMARK SOFTWARE LIMITED WARRANTY AND LICENSE  
AGREEMENTS  
PLEASE READ CAREFULLY BEFORE USING THIS PRODUCT: BY USING THIS PRODUCT, YOU AGREE TO BE BOUND BY  
ALL THE TERMS AND CONDITIONS OF THIS SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENTS. IF YOU DO  
NOT AGREE WITH THE TERMS OF THIS SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENTS, PROMPTLY  
RETURN THE PRODUCT UNUSED AND REQUEST A REFUND OF THE AMOUNT YOU PAID. IF YOU ARE INSTALLING THIS  
PRODUCT FOR USE BY OTHER PARTIES, YOU AGREE TO INFORM THE USERS THAT USE OF THE PRODUCT INDICATES  
ACCEPTANCE OF THESE TERMS.  
DEVICE LICENSE AGREEMENT  
The patented printer is licensed for, and designed to work with only genuine Lexmark toner cartridges and developer  
components for the life of the patented printer. Under this patent license, you agree to: (1) use only genuine Lexmark  
toner cartridges and developer components with this printer except as otherwise provided below, and (2) pass this  
license/agreement to any subsequent user of this printer. The patented Lexmark toner cartridges and developer  
components inside are licensed subject to a restriction that they may be used only once. Following their initial use,  
you agree to return them only to Lexmark for recycling. Lexmark toner cartridges are designed to stop working after  
a delivering a fixed amount of toner. A variable amount of toner may remain in them when replacement is required.  
Replacement toner cartridge(s) sold without these terms are available through www.lexmark.com, may be refilled  
by you, or a third party, as the only cartridge alternative to be used with the licensed printer.  
LEXMARK SOFTWARE LICENSE AGREEMENT  
This Software License Agreement (“Software License Agreement”) is a legal agreement between you (either an  
individual or a single entity) and Lexmark International, Inc. (“Lexmark”) that, to the extent your Lexmark product or  
Software Program is not otherwise subject to a written software license agreement between you and Lexmark or its  
suppliers, governs your use of any Software Program installed on or provided by Lexmark for use in connection with  
your Lexmark product. The term “Software Program” includes machine-readable instructions, audio/visual content  
(such as images and recordings), and associated media, printed materials and electronic documentation, whether  
incorporated into, distributed with or for use with your Lexmark product.  
Notices  
222  
1 STATEMENT OF SOFTWARE LIMITED WARRANTY. Lexmark warrants that the media (e.g., diskette or compact  
disk) on which the Software Program (if any) is furnished is free from defects in materials and workmanship under  
normal use during the warranty period. The warranty period is ninety (90) days and commences on the date the  
Software Program is delivered to the original end-user. This limited warranty applies only to Software Program  
media purchased new from Lexmark or an Authorized Lexmark Reseller or Distributor. Lexmark will replace the  
Software Program should it be determined that the media does not conform to this limited warranty.  
2 DISCLAIMER AND LIMITATION OF WARRANTIES. EXCEPT AS PROVIDED IN THIS SOFTWARE LICENSE  
AGREEMENT AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, LEXMARK AND ITS SUPPLIERS  
PROVIDE THE SOFTWARE PROGRAM "AS IS" AND HEREBY DISCLAIM ALL OTHER WARRANTIES AND CONDITIONS,  
EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, TITLE, NON-INFRINGEMENT, MERCHANTABILITY  
AND FITNESS FOR A PARTICULAR PURPOSE, AND ABSENCE OF VIRUSES, ALL WITH REGARD TO THE SOFTWARE  
PROGRAM. TO THE EXTENT LEXMARK CANNOT BY LAW DISCLAIM ANY COMPONENT OF THE IMPLIED WARRATIES  
OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, LEXMARK LIMITS THE DURATION OF SUCH  
WARRANTIES TO THE 90-DAY TERM OF THE EXPRESS SOFTWARE LIMITED WARRANTY.  
This Agreement is to be read in conjunction with certain statutory provisions, as that may be in force from time  
to time, that imply warranties or conditions or impose obligations on Lexmark that cannot be excluded or  
modified. If any such provisions apply, then to the extent Lexmark is able, Lexmark hereby limits its liability for  
breach of those provisions to one of the following: providing you a replacement copy of the Software Program  
or reimbursement of the price paid for the Software Program.  
TheSoftware Program may include internet links to other software applications and/or internet web pages hosted  
and operated by third parties unaffiliated with Lexmark. You acknowledge and agree that Lexmark is not  
responsible in any way for the hosting, performance, operation, maintenance, or content of, such software  
applications and/or internet web pages.  
3 LIMITATION OF REMEDY. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, ANY AND ALL LIABILITY  
OFLEXMARK UNDER THIS SOFTWARE LICENSE AGREEMENT ISEXPRESSLYLIMITEDTOTHE GREATER OFTHE PRICE  
PAID FOR THE SOFTWARE PROGRAM AND FIVE U.S. DOLLARS (OR THE EQUIVALENT IN LOCAL CURRENCY). YOUR  
SOLE REMEDY AGAINST LEXMARK IN ANY DISPUTE UNDER THIS SOFTWARE LICENSE AGREEMENT SHALL BE TO  
SEEK TO RECOVER ONE OF THESE AMOUNTS, UPON PAYMENT OF WHICH LEXMARK SHALL BE RELEASED AND  
DISCHARGED OF ALL FURTHER OBLIGATIONS AND LIABILITY TO YOU.  
IN NO EVENT WILL LEXMARK, ITS SUPPLIERS, SUBSIDIARIES, OR RESELLERS BE LIABLE FOR ANY SPECIAL,  
INCIDENTAL, INDIRECT, EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL DAMAGES (INCLUDING BUT NOT LIMITED  
TO LOST PROFITS OR REVENUES, LOST SAVINGS, INTERRUPTION OF USE OR ANY LOSS OF, INACCURACY IN, OR  
DAMAGE TO, DATA OR RECORDS, FOR CLAIMS OF THIRD PARTIES, OR DAMAGE TO REAL OR TANGIBLE PROPERTY,  
FORLOSSOFPRIVACY ARISINGOUT ORINANY WAYRELATEDTOTHEUSEOFORINABILITY TOUSETHE SOFTWARE  
PROGRAM, OR OTHERWISE IN CONNECTION WITH ANY PROVISION OF THIS SOFTWARE LICENCE AGREEMENT),  
REGARDLESS OF THE NATURE OF THE CLAIM, INCLUDING BUT NOT LIMITED TO BREACH OF WARRANTY OR  
CONTRACT, TORT (INCLUDING NEGLIGENCE OR STRICT LIABILITY), AND EVEN IF LEXMARK, OR ITS SUPPLIERS,  
AFFILIATES, OR REMARKETERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, OR FOR ANY CLAIM  
BY YOU BASEDON ATHIRD-PARTYCLAIM, EXCEPTTO THE EXTENTTHISEXCLUSION OFDAMAGESISDETERMINED  
LEGALLY INVALID. THE FOREGOING LIMITATIONS APPLY EVEN IF THE ABOVE-STATED REMEDIES FAIL OF THEIR  
ESSENTIAL PURPOSE.  
4 U.S.A. STATE LAWS. This Software Limited Warranty gives you specific legal rights. You may also have other  
rights that vary from state to state. Some states do not allow limitations on how long an implied warranty lasts  
or the exclusion of limitation of incidental or consequential damages, so the above limitations may not apply to  
you.  
Notices  
223  
5 LICENSE GRANT. Lexmark grants you the following rights provided you comply with all terms and conditions of  
this Software License Agreement:  
a Use. You may Use one (1) copy of the Software Program. The term “Use” means storing, loading, installing,  
executing, or displaying the Software Program. If Lexmark has licensed the Software Program to you for  
concurrent use, you must limit the number of authorized users to the number specified in your agreement  
with Lexmark. You may not separate the components of the Software Program for use on more than one  
computer. You agree that you will not Use the Software Program, in whole or in part, in any manner that has  
the effect of overriding, modifying, eliminating, obscuring, altering or de-emphasizing the visual appearance  
ofany trademark, trade name,tradedress or intellectual property notice thatappears on any computer display  
screens normally generated by, or as a result of, the Software Program.  
b Copying. You may make one (1) copy of the Software Program solely for purposes of backup, archiving, or  
installation, provided the copy contains all of the original Software Program’s proprietary notices. You may  
not copy the Software Program to any public or distributed network.  
c
Reservation of Rights. The Software Program, including all fonts, is copyrighted and owned by Lexmark  
International, Inc. and/or its suppliers. Lexmark reserves all rights not expressly granted to you in this Software  
License Agreement.  
d Freeware. Notwithstanding the terms and conditions of this Software License Agreement, all or any portion  
of the Software Program that constitutes software provided under public license by third parties (“Freeware”)  
is licensed to you subject to the terms and conditions of the software license agreement accompanying such  
Freeware, whether in the form of a discrete agreement, shrink-wrap license, or electronic license terms at the  
time of download or installation. Use of the Freeware by you shall be governed entirely by the terms and  
conditions of such license.  
6 TRANSFER. You may transfer the Software Program to another end-user. Any transfer must include all software  
components, media, printed materials, and this Software License Agreement and you may not retain copies of  
the Software Program or components thereof. Thetransfer maynotbe an indirecttransfer, such as a consignment.  
Prior to the transfer, the end-user receiving the transferred Software Program must agree to all these Software  
License Agreement terms. Upon transfer of the Software Program, your license is automatically terminated. You  
may not rent, sublicense, or assign the Software Program except to the extent provided in this Software License  
Agreement.  
7 UPGRADES. To Use a Software Program identified as an upgrade, you must first be licensed to the original  
Software Program identified by Lexmark as eligible for the upgrade. After upgrading, you may no longer use the  
original Software Program that formed the basis for your upgrade eligibility.  
8 LIMITATION ON REVERSE ENGINEERING. You may not alter, decrypt, reverse engineer, reverse assemble,  
reverse compile or otherwise translate the Software Program or assist or otherwise facilitate others to do so,  
except as and to the extent expressly permitted to do so by applicable law for the purposes of inter-operability,  
error correction, and security testing. If you have such statutory rights, you will notify Lexmark in writing of any  
intended reverse engineering, reverse assembly, or reverse compilation. You may not decrypt the Software  
Program unless necessary for the legitimate Use of the Software Program.  
9 ADDITIONAL SOFTWARE. This Software License Agreement applies to updates or supplements to the original  
Software Program provided by Lexmark unless Lexmark provides other terms along with the update or  
supplement.  
10 TERM. This Software License Agreement is effective unless terminated or rejected. You may reject or terminate  
this license at any time by destroying all copies of the Software Program, together with all modifications,  
documentation, and merged portions in any form, or as otherwise described herein. Lexmark may terminate your  
license upon notice if you fail to comply with any of the terms of this Software License Agreement. Upon such  
termination, you agree to destroy all copies of the Software Program together with all modifications,  
documentation, and merged portions in any form.  
Notices  
224  
11 TAXES. You agree that you are responsible for payment of any taxes including, without limitation, any goods and  
services and personal property taxes, resulting from this Software License Agreement or your Use of the Software  
Program.  
12 LIMITATION ON ACTIONS. No action, regardless of form, arising out of this Software License Agreement may  
be brought by either party more than two years after the cause of action has arisen, except as provided under  
applicable law.  
13 APPLICABLE LAW. This Software License Agreement is governed by the laws of the Commonwealth of Kentucky,  
United States of America. No choice of law rules in any jurisdiction shall apply. The UN Convention on Contracts  
for the International Sale of Goods shall not apply.  
14 UNITED STATES GOVERNMENT RESTRICTED RIGHTS. The Software Program has been developed entirely at  
private expense. Rights of the United States Government to use the Software Program are as set forth in this  
Software License Agreement and as restricted in DFARS 252.227-7014 and in similar FAR provisions (or any  
equivalent agency regulation or contract clause).  
15 CONSENT TO USE OF DATA. You agree that Lexmark, its affiliates, and agents may collect and use information  
you provide in relation to support services performed with respect to the Software Program and requested by  
you. Lexmark agrees not to use this information in a form that personally identifies you except to the extent  
necessary to provide such services.  
16 EXPORT RESTRICTIONS. You may not (a) acquire, ship, transfer, or reexport, directly or indirectly, the Software  
Program or any direct product therefrom, in violation of any applicable export laws or (b) permit the Software  
Program to be used for any purpose prohibited by such export laws, including, without limitation, nuclear,  
chemical, or biological weapons proliferation.  
17 AGREEMENT TO CONTRACT ELECTRONICALLY. You and Lexmark agree to form this Software License  
Agreement electronically. This means that when you click the “Agree” or “I accept” button on this page or use  
this product, you acknowledge your agreement to these Software License Agreement terms and conditions and  
that you are doing so with the intent to “sign” a contract with Lexmark.  
18 CAPACITY AND AUTHORITY TO CONTRACT. You represent that you are of the legal age of majority in the place  
you sign this Software License Agreementand, ifapplicable, you are dulyauthorizedby your employer or principal  
to enter into this contract.  
19 ENTIRE AGREEMENT. This Software License Agreement (including any addendum or amendment to this  
Software License Agreement that is included with the Software Program) is the entire agreement between you  
and Lexmark relating to the Software Program. Except as otherwise provided for herein, these terms and  
conditions supersede all prior or contemporaneous oral or written communications, proposals, and  
representations with respect to the Software Program or any other subject matter covered by this Software  
License Agreement (except to the extent such extraneous terms do not conflict with the terms of this Software  
License Agreement, any other written agreement signed by you and Lexmark relating to your Use of the Software  
Program). To the extent any Lexmark policies or programs for support services conflict with the terms of this  
Software License Agreement, the terms of this Software License Agreement shall control.  
MICROSOFT CORPORATION NOTICES  
1 This product may incorporate intellectual property owned by Microsoft Corporation. The terms and conditions  
upon which Microsoft is licensing such intellectual property may be found at  
2 This product is based on Microsoft Print Schema technology. You may find the terms and conditions upon which  
Microsoft is licensing such intellectual property at http://go.microsoft.com/fwlink/?LinkId=83288.  
Notices  
225  
Index  
Numerics  
cleaning  
A
ADF separator rollers 145  
exterior of the printer 144  
scanner glass 144  
200.yy Paper jam 181  
201.yy Paper jam 181  
202.yy Paper jam 182  
231.yy Paper jam 182  
233.yy Paper jam 182  
234.yy Paper jam 182  
235.yy Paper jam 183  
24x.yy Paper jam 183  
250-sheet drawer  
Active NIC menu 115  
address book, e-mail  
setting up 80  
clock battery 174  
address book, fax  
using 97  
ADF  
copying using 70  
ADF pick assembly  
ordering 149  
ADF separator roll  
ordering 149  
ADF separator rollers, cleaning 145  
adjusting Power Saver  
using the Embedded Web  
Server 38  
using the printer control  
panel 38  
Answering 174  
AppleTalk menu 119  
attaching cables 23  
Close front door 174  
collating copies 75  
configuration information  
wireless network 27  
configurations  
printer 11  
Configure MP menu 110  
configuring  
multiple printers 157  
configuring supply  
notifications 157  
connecting the printer to  
answering machine 87  
computer modem 92  
regional adapters 88  
telephone 87  
installing 22  
251.yy Paper jam 183  
290–292 ADF Scanning Jams 183  
293 Paper Missing 183  
293.02 Flatbed Cover Open 184  
294 ADF Jam 184  
31.yy Replace defective or missing  
cartridge 178  
34 Short paper 178  
35 Insufficient memory to support  
Resource Save feature 178  
37 Insufficient memory for Flash  
Memory Defragment  
operation 179  
37 Insufficient memory to collate  
job 179  
38 Memory full 179  
39 Complex page, some data may  
not have printed 179  
51 Defective flash detected 179  
52 Not enough free space in flash  
memory for resources 179  
53 Unformatted flash  
conservation settings  
Eco-Mode 37  
Power Saver 38  
B
battery, clock 174  
Quiet Mode 39  
buttons, printer control panel 16  
conserving supplies 36  
contacting Customer Support 207  
control panel, printer 16  
factory defaults, restoring 155  
copy quality  
adjusting 75  
improving 78  
Copy Settings menu 124  
copy troubleshooting  
copier does not respond 187  
partial document or photo  
copies 190  
poor copy quality 188  
poor scanned image quality 191  
scanner unit does not close 188  
unable to pause print job to make  
copies 190  
C
cables  
Ethernet 23  
fax 23  
USB 23  
Call complete 174  
calling Customer Support 207  
canceling a job  
from Macintosh 68  
from Windows 68  
canceling print jobs  
from printer control panel 68  
card stock  
loading 47  
tips 66  
checking an unresponsive  
printer 174  
checking an unresponsive  
scanner 190  
detected 180  
54 Network <x> software error 180  
54 Standard network software  
550-sheet drawer  
installing 22  
56 Standard USB port disabled 180  
58 Too many flash options  
installed 180  
58 Too many trays attached 180  
84 PC Kit life warning 181  
84 Replace PC Kit 181  
840.01 Scanner Disabled 184  
840.02 Scanner Auto Disabled 184  
88.yy Cartridge is low 181  
copying  
adding an overlay message 77  
adjusting quality 75  
canceling a copy job 78  
collating copies 75  
enlarging 74  
checking device status  
on Embedded Web Server 156  
Index  
226  
 
from one size to another 72  
improving copy quality 78  
making a copy lighter or  
darker 74  
multiple pages on one sheet 76  
on both sides of the paper  
(duplexing) 73  
pausing a print job to make  
copies 77  
photos 71  
placing separator sheets between  
copies 76  
quick copy 70  
reducing 74  
selecting a tray 73  
to letterhead 72  
to transparencies 71  
using the ADF 70  
using the scanner glass 71  
custom paper type  
assigning 53  
Custom Scan Sizes menu 113  
Custom Type <x>  
changing name 54  
Custom Types menu 112  
fax  
canceling 100  
options 100, 101  
fax connection  
connecting the printer to the wall  
connecting to a distinctive ring  
service 86  
connecting to a DSL line 85  
connecting to a PBX or ISDN 86  
fax connections  
answering machine 87  
computer modem 92  
regional adapters 88  
telephone 87  
E
Eco-Mode setting 37  
Embedded Web Server 155  
administrator settings 155  
copying settings to other  
printers 157  
does not open 207  
networking settings 155  
restricting access to printer  
menus 156  
setting up e-mail alerts 157  
Embedded Web Server  
Administrator's Guide 155  
emission  
enlarging a copy 74  
envelopes  
loading 47, 51  
tips 65  
environmental settings  
Eco-Mode 37  
Power Saver 38  
Quiet Mode 39  
Ethernet networking  
Macintosh 33  
Windows 33  
Ethernet port 23  
exterior of the printer  
cleaning 144  
e-mail  
Fax failed 175  
fax ports 23  
fax quality, improving 101  
Fax Settings menu 126  
Fax Station Name not set up 175  
Fax Station Number not set up 175  
fax troubleshooting  
blocking junk faxes 100  
caller ID is not shown 192  
can receive but not send  
faxes 195  
can send but not receive  
faxes 194  
cannot send or receive a fax 192  
received fax has poor print  
quality 195  
D
date and time  
setting 94  
Default Source menu 107  
Defragmenting Flash 175  
directory list  
canceling 82  
faxes  
notice of low supply level 157  
notice of paper jam 157  
notice of paper needed 157  
notice that different paper is  
e-mail function  
setting up 79  
printed on both sides of the  
paper 98  
faxing  
printing 67  
display troubleshooting  
display is blank 174  
display shows only  
diamonds 174  
display, printer control panel 16  
distinctive ring service  
connecting to 86  
DO NOT TOUCH Reading flash data  
DO NOT POWER OFF 175  
documents, printing  
from Macintosh 61  
from Windows 61  
duplexing  
changing resolution 98  
choosing a fax connection 84  
creating shortcuts using the  
Embedded Web Server 96  
creating shortcuts using the  
printer control panel 96  
fax setup 83  
forwarding faxes 99  
improving fax quality 101  
making a fax lighter or darker 98  
sending a fax at a scheduled  
time 98  
e-mailing  
creating shortcuts using the  
Embedded Web Server 80  
setting up address book 80  
setting up e-mail function 79  
using shortcut numbers 81  
using the address book 82  
using the keypad 80  
copy jobs 73  
incoming faxes 98  
print jobs 63  
sending using the computer 95  
sending using the printer control  
panel 94  
F
factory defaults, restoring  
printer control panel menus 155  
setting the date and time 94  
Index  
227  
setting the outgoing fax name and  
number 93  
turning daylight saving time on or  
using shortcuts 97  
using the address book 97  
viewing a fax log 99  
FCC notices 209, 213, 217  
features  
Scan Center 103  
fiber optic  
network setup 33  
finding  
information 9  
publications 9  
Web site 9  
menus  
J
Active NIC 115  
AppleTalk 119  
Configure MP 110  
Copy Settings 124  
Custom Scan Sizes 113  
Custom Types 112  
Default Source 107  
diagram of 107  
Fax Settings 126  
Finishing 135  
jams  
accessing 159  
avoiding 42  
understanding messages 159  
jams, avoiding  
cutting paper and specialty  
media 56  
selecting paper and specialty  
media 56  
jams, clearing  
Flash Drive 131  
Image 141  
IPv6 118  
Network 115  
Network Card 116  
Network Reports 116  
Paper Loading 111  
Paper Texture 110  
Paper Weight 111  
PCL Emul 139  
Finishing menu 135  
flash drive 61  
Flash Drive menu 131  
flash memory card  
installing 20  
290–294 169  
troubleshooting 197  
font sample list  
printing 67  
Formatting Flash 175  
forwarding faxes 99  
PostScript 139  
Quality 137  
Reports 114  
Set Date and Time 142  
Settings 121  
Setup 134  
Size/Type 108  
TCP/IP 117  
Universal Setup 113  
USB 119  
Utilities 138  
L
labels, paper  
tips 65  
letterhead  
copying to 72  
loading 47  
tips 63  
light, indicator 16  
Line busy 176  
linking trays 53  
Load <src> with <x> 176  
Load manual feeder with <x> 176  
loading  
envelopes 51  
manual feeder 51  
multipurpose feeder 47  
G
green settings  
Eco-Mode 37  
Power Saver 38  
Quiet Mode 39  
Wireless 118  
H
moving the printer 147  
multiple pages on one sheet 76  
multipurpose feeder  
loading 47  
Hex Trace 175  
I
Image menu 141  
information, finding 9  
installation  
N
M
Network 176  
wireless network 28, 30  
installing  
Macintosh  
Network <x> 176  
wireless network installation 30  
manual feeder  
loading 51  
Memory full, cannot send  
faxes 176  
menu settings  
loading on multiple printers 157  
menu settings page  
printing 25  
Network Card menu 116  
Network menu 115  
Network Reports menu 116  
network setup page 25  
Networking Guide 155  
No analog phone line 176  
No answer 176  
options in driver 26  
printer software 25  
installing printer software  
adding options 26  
Invalid Engine Code 175  
Invalid Network Code 176  
IPv6 menu 118  
No dial tone 176  
noise emission levels 210  
Index  
228  
paper labels  
loading 47  
Paper Loading menu 111  
paper sizes  
supported by the printer 59  
Paper Texture menu 110  
paper types  
duplex support 58  
supported by printer 58  
where to load 58  
Paper Weight menu 111  
pausing the current print job  
to make copies 77, 190  
PCL Emul menu 139  
PDF menu 139  
photoconductor kit  
ordering 148  
replacing 151  
photos  
copying 71  
PostScript menu 139  
Power Saver 177  
adjusting 38  
print quality, poor  
avoiding by selecting paper and  
specialty media 56  
print troubleshooting  
incorrect characters print 186  
incorrect margins 200  
job prints from wrong tray 186  
job prints on wrong paper 186  
job takes longer than  
expected 186  
jobs do not print 185  
Large jobs do not collate 187  
multiple-language PDFs do not  
print 185  
O
options  
250-sheet drawer 22  
550-sheet drawer 22  
flash memory card 20  
ordering  
ADF pick assembly 149  
ADF separator roll 149  
toner cartridges 148  
paper curl 201  
P
paper frequently jams 197  
tray linking does not work 186  
unexpected page breaks  
occur 187  
printer  
basic model 11  
configurations 11  
minimum clearances 10  
moving 147  
selecting a location 10  
shipping 147  
printer control panel  
factory defaults, restoring 155  
printer messages  
200.yy Paper jam 181  
201.yy Paper jam 181  
202.yy Paper jam 182  
231.yy Paper jam 182  
233.yy Paper jam 182  
234.yy Paper jam 182  
235.yy Paper jam 183  
24x.yy Paper jam 183  
251.yy Paper jam 183  
290–292 ADF Scanning Jams 183  
293 Paper Missing 183  
293.02 Flatbed Cover Open 184  
294 ADF Jam 184  
31.yy Replace defective or missing  
cartridge 178  
34 Short paper 178  
35 Insufficient memory to support  
Resource Save feature 178  
37 Insufficient memory for Flash  
Memory Defragment  
operation 179  
37 Insufficient memory to collate  
job 179  
paper  
characteristics 55  
letterhead 56  
loading, multipurpose feeder 47  
preprinted forms 56  
recommended print side 56  
recycled 36, 57  
selecting 56  
setting size 41  
setting type 41  
storing 57  
unacceptable 56  
Universal Paper Size 113  
Universal size setting 41  
paper capacities  
paper capacity  
multipurpose feeder 52  
paper feed troubleshooting  
message remains after jam is  
cleared 197  
page that jammed does not  
reprint 197  
paper jams  
avoiding 42  
paper jams, clearing  
print job  
canceling from Macintosh 68  
canceling from printer control  
panel 68  
canceling from Windows 68  
print quality  
cleaning the scanner glass 144  
print quality test pages  
printing 67  
print quality troubleshooting  
blank pages 198  
characters have jagged  
edges 199  
clipped images 199  
ghost images 200  
gray background 199  
poor transparency quality 204  
print is too dark 201  
print is too light 202  
print quality test pages 198  
skewed print 203  
solid black streaks 206  
solid white streaks 206  
streaked horizontal lines 205  
streaked vertical lines 205  
toner fog or background  
shading 203  
290–294 169  
toner rubs off 204  
toner specks 204  
Index  
229  
38 Memory full 179  
39 Complex page, some data may  
not have printed 179  
51 Defective flash detected 179  
52 Not enough free space in flash  
memory for resources 179  
53 Unformatted flash  
detected 180  
54 Network <x> software  
error 180  
54 Standard network software  
error 180  
Programming System Code 177  
Queued for sending 177  
Remove packaging material,  
check <x> 177  
Remove paper from standard  
output bin 177  
Scanner ADF Cover Open 177  
Scanner Jam Access Cover  
Open 177  
toner cartridges 39  
WEEE statement 210  
reducing a copy 74  
Remove packaging material, check  
Remove paper from standard  
output bin 177  
replacing  
photoconductor kit 151  
toner cartridge 149  
reports  
Toner is low 177  
Unsupported USB device, please  
remove 178  
viewing 156  
56 Standard USB port  
disabled 180  
58 Too many flash options  
installed 180  
Unsupported USB hub, please  
remove 178  
USB/USB <x> 178  
Reports menu 114  
resolution, fax  
changing 98  
Waiting 178  
58 Too many trays attached 180  
84 PC Kit life warning 181  
84 Replace PC Kit 181  
840.01 Scanner Disabled 184  
840.02 Scanner Auto  
Disabled 184  
88.yy Cartridge is low 181  
Answering 174  
Call complete 174  
Waiting for redial 178  
printer options troubleshooting  
drawers 196  
flash memory card 197  
option not working 196  
printer problems, solving  
basic 174  
printing  
directory list 67  
font sample list 67  
from flash drive 61  
S
safeguarding  
menus 156  
safety information 7, 8  
Scan Center features 103  
Scan Profile options 104, 105  
scan profile options 104  
scan quality, improving 105  
scan to a computer  
options 104, 105  
scan troubleshooting  
cannot scan from a  
computer 192  
partial document or photo  
scan was not successful 190  
scanner unit does not close 188  
scanning takes too long or freezes  
the computer 191  
scanner  
clock battery 174  
Close front door 174  
Defragmenting Flash 175  
DONOT TOUCH Readingflashdata  
DO NOT POWER OFF 175  
Fax failed 175  
Fax Station Name not set up 175  
Fax Station Number not set  
Formatting Flash 175  
Hex Trace 175  
Invalid Engine Code 175  
Invalid Network Code 176  
Line busy 176  
Load <src> with <x> 176  
Load manual feeder with  
Memory full, cannot send  
faxes 176  
Network 176  
Network <x> 176  
from Macintosh 61  
from Windows 61  
installing printer software 25  
menu settings page 25  
network setup page 25  
print quality test pages 67  
two-sided (duplex) 63  
Programming Engine Code 177  
Programming flash 177  
Programming System Code 177  
publications, finding 9  
Automatic Document Feeder  
(ADF) 15  
functions 14  
scanner glass 15  
Scanner ADF Cover Open 177  
scanner glass  
Q
Quality menu 137  
Queued for sending 177  
Quiet Mode 39  
cleaning 144  
copying using 71  
Scanner Jam Access Cover  
Open 177  
scanning to a computer 102  
improving scan quality 105  
scanning to a flash drive 103  
security  
R
recommended print side 56  
recycled paper  
using 57  
No analog phone line 176  
No answer 176  
No dial tone 176  
Power Saver 177  
Programming Engine Code 177  
Programming flash 177  
recycling 211  
Lexmark packaging 39  
Lexmark products 39  
protecting menus 156  
Set Date and TIme menu 142  
Index  
230  
setting  
paper size 41  
paper type 41  
Toner is low 177  
transparencies  
copying to 71  
job prints on wrong paper 186  
job takes longer than  
expected 186  
TCP/IP address 117  
Universal Paper Size 41  
setting up the printer  
on a wired network  
(Macintosh) 33  
on a wired network  
(Windows) 33  
Settings menu 121  
Setup menu 134  
shipping the printer 147  
shortcuts, creating  
e-mail 80  
fax destination 96  
Size/Type menu 108  
specialty media  
loading 47  
tips 64  
tray linking 53, 54  
tray unlinking 53, 54  
trays  
linking 53  
loading 43  
unlinking 53  
troubleshooting  
checking an unresponsive  
printer 174  
checking an unresponsive  
scanner 190  
contacting Customer  
Support 207  
jobs do not print 185  
Large jobs do not collate 187  
multiple-language PDFs do not  
print 185  
paper curl 201  
paper frequently jams 197  
tray linking does not work 186  
unexpected page breaks  
occur 187  
troubleshooting, print quality  
blank pages 198  
characters have jagged  
edges 199  
clipped images 199  
ghost images 200  
recommended print side 56  
selecting 56  
status of supplies, checking 147  
storing  
paper 57  
supplies 146  
solving basic printer  
problems 174  
troubleshooting, copy  
copier does not respond 187  
partial document or photo  
copies 190  
gray background 199  
poor transparency quality 204  
print is too dark 201  
print is too light 202  
print quality test pages 198  
skewed print 203  
supplies  
conserving 36  
status of 147  
storing 146  
using recycled paper 36  
supplies, ordering  
ADF pick assembly 149  
ADF separator roll 149  
photoconductor kit 148  
toner cartridges 148  
supply notifications  
configuring 157  
poor copy quality 188  
poor scanned image quality 191  
scanner unit does not close 188  
unable to pause print job to make  
copies 190  
troubleshooting, display  
display is blank 174  
display shows only  
diamonds 174  
troubleshooting, fax  
blocking junk faxes 100  
caller ID is not shown 192  
can receive but not send  
faxes 195  
can send but not receive  
faxes 194  
cannot send or receive a fax 192  
received fax has poor print  
quality 195  
troubleshooting, paper feed  
message remains after jam is  
cleared 197  
page that jammed does not  
reprint 197  
troubleshooting, print  
incorrect characters print 186  
incorrect margins 200  
job prints from wrong tray 186  
solid black streaks 206  
solid white streaks 206  
streaked horizontal lines 205  
streaked vertical lines 205  
toner fog or background  
shading 203  
toner rubs off 204  
toner specks 204  
troubleshooting, printer options  
drawers 196  
flash memory card 197  
option not working 196  
troubleshooting, scan  
cannot scan from a  
computer 192  
partial document or photo  
scan was not successful 190  
scanner unit does not close 188  
scanning takes too long or freezes  
the computer 191  
T
TCP/IP menu 117  
telecommunication  
tips  
card stock 66  
envelopes 65  
labels, paper 65  
letterhead 63  
transparencies 64  
toner cartridge  
replacing 149  
toner cartridges  
ordering 148  
recycling 39  
U
Universal Paper Size 113  
setting 41  
Universal Setup menu 113  
unlinking trays 53  
Index  
231  
Unsupported USB device, please  
remove 178  
Unsupported USB hub, please  
remove 178  
USB menu 119  
USB port 23  
USB/USB <x> 178  
Utilities menu 138  
V
viewing  
reports 156  
W
Waiting 178  
Waiting for redial 178  
Web site  
finding 9  
Windows  
wireless network installation 28  
wired network setup  
using Macintosh 33  
using Windows 33  
Wireless menu 118  
wireless network  
configuration information 27  
installation, using Macintosh 30  
installation, using Windows 28  
Index  
232  

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