Xerox All in One Printer 3100MFP S User Manual

TELECOM  
XEROX  
Phaser 3100MFP/S  
User Guide  
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Phaser 3100MFP/S  
Contents  
CE Marking Traceability Information (For EU Coun-  
- I -  
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Phaser 3100MFP/S  
An example of how an AD-HOC network  
may be set up  
31  
Installing the drivers using the Xerox  
Companion Suite software  
37  
Uninstall the drivers using the Xerox  
Companion Suite software  
Checking the connection between the  
PC and the machine  
40  
41  
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Phaser 3100MFP/S  
Security  
Safety introduction  
Notices and safety  
Please read the following instructions carefully before operating the machine and refer to them as needed to  
ensure the continued safe operation of your machine.  
Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include  
safety agency evaluation and certification, and compliance with electromagnetic regulations and established  
environmental standards.  
The safety and environment testing and performance of this product have been verified using Xerox materials only.  
WARNING: Unauthorized alterations, which may include the addition of new functions or connection of external  
devices, may impact the product certification. Please contact your Xerox representative for more information.  
Marks, Labels  
Symbols  
All warnings and instructions marked on or supplied with the product should be followed.  
WARNING: This symbol alerts users to areas of the equipment where there is the possibility of  
personal injury.  
WARNING: This symbol alerts users to areas of the equipment where there are heated or hot  
surfaces, which should not be touched.  
CAUTION: This symbol alerts users to areas of the equipment which require special attention to avoid  
the possibility of personal injury or damage to the equipment.  
WARNING: This symbol indicates a Laser is being used in the equipment and alerts the user to refer  
to the appropriate safety information.  
TIP: This symbol identifies information that is being emphasized and is important for you to remember.  
EMC  
Note to users in the United States of America  
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part  
15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in  
a residential installation.  
This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in  
accordance with the instructions, may cause harmful interference to radio communications. However, there is no  
guarantee that interference will not occur in a particular installation.  
If this equipment does cause harmful interference to radio or television reception, which can be determined by  
turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the  
following measures:  
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1. Reorient or relocate the receiving antenna.  
2. Increase the separation between the equipment and receiver.  
3. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.  
4. Consult the dealer or an experienced radio / TV technician for help.  
Declaration of Conformity  
This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:  
1. This device may not cause harmful interference, and  
2. this device must accept any interference received, including interference that may cause undesired operation.  
EME Compliance for Canada  
This Class "B" digital apparatus complies with Canadian ICES-003.  
Cet appareil numérique de la classe "B" est conforme à la norme NMB-003 du Canada.  
Laser Safety Information  
CAUTION: Use of controls, adjustments, or performance of procedures other than those specified in this guide  
may result in hazardous light exposure.  
This equipment complies with international safety standards and is classified as a Class 1 Laser Product.  
With specific reference to lasers, the equipment complies with laser product performance standards set by  
governmental, national, and international agencies as a Class 1 Laser Product. It does not emit hazardous light,  
as the beam is totally enclosed during all phases of customer operation and maintenance.  
For Europe/Asia  
This machine complies with IEC 60825-1:1993+A1:1997+A2:2001 standard, is classified as laser class 1 product  
and is safe for office/EDP use. It contains one class 3B laser diode, 10.72 mW max, 770-795 nm and other class  
1 LEDs (280 µW at 639 nm).  
Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions  
and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.  
For North America  
CDRH Regulations.  
This equipment complies with the FDA performance standards for laser products except for deviations pursuant  
to Laser Notice No.50, dated 24 June 2007 and contains 1 class 3B laser diode, 10.72 milliwatt, 770-795  
nanometer wavelength and other class 1 LEDs (280 µW at 639 nm).  
This equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes of  
operation and maintenance.  
Operational Safety Information  
Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These  
include safety agency examination, approval, and compliance with established environmental standards.  
To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times:  
Do These  
• Always follow all warnings and instructions that are marked on or supplied with the equipment.  
• Before cleaning this product, unplug the product from the electrical outlet. Always use materials specifically  
designated for this product, the use of other materials may result in poor performance and create a hazardous  
situation.  
WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when  
used on electromechanical equipment.  
• Always exercise care when moving or relocating equipment. Please contact your local Xerox Service Center to  
arrange relocation of the copier to a location outside of your building.  
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• Always locate the machine on a solid support surface (not on plush carpet) that has adequate strength to support  
the weight of the machine.  
• Always locate the machine in an area that has adequate ventilation and room for servicing.  
• Always unplug this equipment from the electrical outlet before cleaning.  
NOTE: Your Xerox machine is equipped with an energy saving device to conserve power when the machine is  
not in use. The machine may be left on continuously.  
WARNING: The metallic surfaces in the fuser area are hot. Please use caution when clearing paper  
jams from this area and avoid touching any metallic surfaces.  
Do Not Do These  
• Never use a ground adapter plug to connect the equipment to a power outlet that lacks a ground connection  
terminal.  
• Never attempt any maintenance function that is not specifically described in this documentation.  
• Never obstruct ventilation openings. They are provided to prevent overheating.  
• Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within  
these covers.  
• Never locate the machine near a radiator or any other heat source.  
• Never push objects of any kind into the ventilation openings.  
• Never override or "cheat" any of the electrical or mechanical interlock devices.  
• Never place this equipment where people might step on or trip on the power cord.  
• This equipment should not be placed in a room unless proper ventilation is provided. Please contact your local  
Authorized dealer for further information.  
Electrical Safety Information  
1. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the  
machine. If you are not sure that your electrical supply meets the requirements, please consult your local  
power company or an electrician for advice.  
2. The socket outlet shall be installed near the equipment and shall be easily accessible.  
3. Use the power cable that is supplied with your machine. Do not use an extension cord or remove or modify the  
power cord plug.  
4. Plug the power cable directly into a correctly grounded electrical outlet. If you are not sure whether or not an  
outlet is correctly grounded, consult an electrician.  
5. Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection  
terminal.  
6. Do not place this equipment where people might step or trip on the power cable.  
7. Do not place objects on the power cable.  
8. Do not override or disable electrical or mechanical interlock devices.  
9. Do not push objects into slots or openings on the machine. Electrical shock or fire may result.  
10. Do not obstruct ventilation openings. These openings are used to provide proper cooling to the Xerox machine.  
Electrical Supply  
1. This product shall be operated from the type of electrical supply indicted on the product's data plate label. If  
you are not sure that your electrical supply meets the requirements, please consult a licensed electrician for  
advice.  
2.  
WARNING: This equipment must be connected to a protective earth circuit.  
This equipment is supplied with a plug that has a protective earth pin.  
This plug will only fit into an earthed electrical outlet.  
This is a safety feature. If you are unable to insert the plug into the outlet, contact a licensed electrician to  
replace the outlet.  
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Phaser 3100MFP/S  
3. Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a  
qualified electrician.  
Disconnect device  
The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-  
in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.  
Emergency Power Off  
If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s)  
from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem:  
• The equipment emits unusual odors or makes unusual noises.  
• The power cable is damaged or frayed.  
• A wall panel circuit breaker, fuse, or other safety device has been tripped.  
• Liquid is spilled into the machine.  
• The machine is exposed to water.  
• Any part of the machine is damaged.  
Ozone Information  
This product produces ozone during normal operation. The ozone produced is heavier than air and is dependent  
on copy volume. Install the system in a well-ventilated room.  
If you need additional information about ozone, please request the Xerox publication Facts About Ozone (part  
number 610P64653) by calling 1-800-828-6571 in the United States and Canada. In other markets, please contact  
your local Xerox representative.  
Maintenance Information  
1. Any operator product maintenance procedures will be described in the user documentation supplied with the  
product.  
2. Do not carry out any maintenance on this product which is not described in the customer documentation.  
3.  
WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when  
used on electromechanical equipment.  
4. Use supplies and cleaning materials only as directed in the Operator section of this manual.  
5. Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that  
you can maintain or service.  
Consumables Information  
1. Store all consumables in accordance with the instructions given on the package or container.  
2. Keep all consumables away from the reach of children.  
3. Never throw print cartridges into an open flame.  
4. Print Cartridges: When handing print cartridges, fusers, etc, avoid skin or eye contact. Eye contact can cause  
irritation and inflammation. Do not attempt to disassemble the cartridge. This can increase the risk of skin or  
eye contact.  
Product Safety Certification  
EUROPE: This XEROX product is certified by the following Agency using the Safety Standards listed.  
Agency: TUV Rheinland  
Standard: IEC 60950-1  
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Phaser 3100MFP/S  
USA/CANADA: This XEROX product is certified by the following Agency using the Safety Standards listed.  
Agency: UNDERWRITERS LABORATORIES INC.  
Standard: UL 60950-1. Certification is based on reciprocity agreements, which include requirements for  
Canada.  
Regulatory Information  
Certifications in Europe  
The CE mark applied to this product, symbolizes XEROX's declaration of  
conformity with the following applicable European Union Directives, as of  
the dates indicated:  
CE  
December 12,2006: Council Directive 2006/95/EC as amended. Approximation of the laws of the  
member states related to low voltage equipment.  
December 15, 2004: Council Directive 2004/108/EC as amended. Approximation of the laws of  
the member states related to electromagnetic compatibility.  
March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications  
terminal equipment and the mutual recognition of the conformity.  
A full declaration of conformity, defining the relevant directives and  
referenced standards, can be obtained from your XEROX Limited  
representative.  
CE Marking Traceability Information (For EU Countries Only)  
Manufacturer:  
Xerox Ltd.  
Bessemer Rd  
Welwyn Gdn City  
Herts AL7 1BU - ENGLAND  
Product Recycling and Disposal  
USA and Canada  
Xerox operates a worldwide equipment take back and reuse/recycle program. Contact your Xerox sales  
If your product is not part of the Xerox program and you are managing its disposal, please note that the product  
may contain lead and other materials whose disposal may be regulated due to environmental considerations. For  
recycling and disposal information, contact your local authorities. In the United States, you may also refer to the  
European Union  
WEEE Directive 2002/96/EC  
Some equipment may be used in both a domestic/household and a professional/business application.  
Professional/Business Environment  
Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance  
with agreed national procedures. In accordance with European legislation, end of life electrical and electronic  
equipment subject to disposal must be managed within agreed procedures.  
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Phaser 3100MFP/S  
Domestic/Household Environment  
Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the  
normal household waste stream. In accordance with European legislation, end of life electrical and electronic  
equipment subject to disposal must be segregated from household waste.  
Private households within EU member states may return used electrical and electronic equipment to designated  
collection facilities free of charge. Please contact your local disposal authority for information.  
In some member states, when you purchase new equipment, your local retailer may be required to take back your  
old equipment free of charge. Please ask you retailer for information. Prior to disposal, please contact your local  
dealer or Xerox representative for end of life takeback information.  
North America (USA, Canada)  
PRODUCT ENVIRONMENT REQUIREMENTS  
Xerox operates a worldwide equipment take back and reuse/recycle program. Contact your Xerox sales  
If you are managing the disposal of your Xerox product, please note that the product may contain lead, mercury,  
Perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The  
placed on the market. For recycling and disposal information, contact your local authorities. In the United States,  
Perchlorate Material - This product may contain one or more Perchlorate-containing devices, such as batteries.  
Energy Program Compliance  
Energy star  
As an ENERGY STAR® partner, Xerox Corporation has determined that this product meets the ENERGY STAR  
guidelines for energy efficiency.  
The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The  
ENERGY STAR Imaging Equipment Program is a team effort between U.S., European Union and  
Japanese governments and the office equipment industry to promote energy-efficient copiers,  
printers, fax, multifunction machine, personal computers, and monitors. Reducing product energy  
consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the  
emissions that result from generating electricity.  
Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer  
for switching to Power Save Mode from the last copy/print out, set at 5 or 15 minutes, depending on  
the model. A more detailed description of this feature can be found in the Machine Setup Section of  
this guide.  
Section 16 EH&S Contact Information  
Contact Information  
For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please  
contact the following customer help lines:  
USA:  
1-800 828-6571  
1-800 828-6571  
+44 1707 353 434  
Canada:  
Europe:  
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Security directives  
Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown  
on the information plate (voltage, current, power network frequency) located on your device. This device shall be  
connected to a single phase power network. The device shall not be installed on bare ground.  
Batteries and rechargeable batteries, packaging and electric and electronic equipment (EEE), shall be thrown away,  
as specified by the Instructions of the ENVIRONMENT chapter of this manual.  
Because of the device model, the power connector is the only way to disconnecting the device from the power network,  
that is why it is imperative to apply the following safety measures: your device shall be connected to a power outlet  
located nearby. The outlet shall be easily accessible.  
Your device is delivered with a grounded power cord. It is imperative to connect a grounded connector to a grounded  
outlet connected to the building earthing.  
Repairs-maintenance: Repairs and maintenance should only be carried out by a  
qualified technician. There are no serviceable parts inside the machine. To reduce  
the risk of electrical shock, you shall not proceed with these operations yourself,  
because by opening or removing the covers, you could expose yourself to two  
hazards:  
- The laser beam can cause irreversible eye damage.  
- Avoid contact with powered parts because it can lead to electrical shock with  
unfortunate consequences.  
For installation conditions and safe use precautions, refer to chapter Installation, page 11.  
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Positions of Safety labels on the machine  
The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces  
when you remove a paper jam or when you replace the Toner cartridge.  
Symbols for the main power switch  
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:  
-
-
means POWER ON.  
means POWER OFF.  
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Software use license  
CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE  
SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU  
ACCEPT THESE TERMS AND CONDITIONS.  
In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer  
unopened, along with the other components of the product. The purchase price of this product will be refunded. No  
refunds will be made for products if the CD-ROM packaging have been opened, if components are missing or if the  
reimbursement request is made after ten (10) days from the purchase date, your receipt is the proof of purchase.  
Definition  
The Software designates programs and associated documentation.  
License  
- This license allows you to use this Software on personal computers on a local network. You only have permission to  
use this Software to print on one multifunction machine; you can not lend the Software or authorize anyone to use it.  
- You are allowed to make a back up copy.  
- This license is non-exclusive and non-transferable.  
Property  
The manufacturer or its providers hold the Software property right. You only become the owner of the CD-ROM. You  
shall not modify, adapt, decompile, translate, create any derived piece, rent or sell the Software or the documentation.  
Any rights not explicitly approved are reserved by the manufacturer or its providers.  
Duration  
This license remains valid until cancelled. You can cancel it by destroying the program and the documentation as well  
as any other copies of them. This license will automatically be canceled in case you do not respect the terms of this  
license. If the license is rendered invalid, you agree to destroy all copies of the program and the associate  
documentation.  
Warranty  
The Software is provided "as is" with no warranties what so ever, whether expressed or implied, including without  
limitation, any warranties of merchantability or fitness for a particular purpose; all the risks concerning the results and  
performance of this Software are assumed by the buyer. In case the program should appear defective, all the repair  
and service expenses will be covered by the buyer.  
Nevertheless, the license holder benefits from the following warranty: we guarantee that the CD-ROM on which the  
Software is recorded is free from hardware or manufacturing faults if used in normal conditions, the guarantee is valid  
for ninety (90) days from the delivery date, the copy of the receipt being the proof of purchase. In case of a CD-ROM  
fault that due to accident or misuse, the CD-ROM will not be replaced as per the warranty.  
Responsibility  
If the CD-ROM is not working properly, send it to the retailer together with a copy of the receipt. It is the retailer's sole  
responsibility to replace the CD-ROM. Nobody, not even the manufacturer who is involved in the creation, realization,  
merchantability and delivery of this program would be responsible for direct, indirect or immaterial damages, such as,  
but not limited to, loss of information, loss of time, execution loss, loss of revenue, loss of customers, due to the use or  
inability to use the program.  
Development  
With a constant concern for improvement, the manufacturer reserves the right to modify the Software specifications  
without any notice. In case of modification, your user right does not give you access to free updates.  
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Applicable law  
This license is under the French law. Any dispute following the interpretation or execution of this license will be  
submitted to the Paris Court.  
Given the continuous technology development, the manufacturer reserves the right to modify the technical  
specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product.  
All the names of the products and brands that could be trademarks registered by their respective owners are  
recognized in the present document.  
Registered trademarks  
Given the technical evolution, Sagem Communications reserves the right to modify the technical specifications of this  
product and/or to stop its manufacturing at any time and without notice. Xerox Companion Suite is a registered  
trademark of Sagem Communications.  
Adobe® and the Adobe® products referred to here are registered trademarks of Adobe Systems Incorporated.  
PaperPort11SE is a registered trademark of ScanSoft.  
Microsoft® Windows 2000®, Microsoft® Windows Server 2003®, Microsoft® Windows XP®, Microsoft® Windows  
Vista® and any other Microsoft® product referred to here are registered trademarks of Microsoft Corporation registered  
and/or used in the United States and/or in other countries.  
All the other brands or products referred to as examples or in order to give additional information are registered  
trademarks of their respective owners.  
The informations contents of this user manual are subject to change without notice.  
Prohibited reproductions  
Do not copy or print any item for which reproduction is prohibited by law.  
Copying or printing the following items is generally prohibited by local law:  
- bank notes;  
- checks;  
- bonds;  
- stock certificates;  
- bank drafts;  
- passports;  
- driver's licenses.  
The preceding list is meant as a guide only and is not inclusive. If you have any questions concerning the legality of  
copying or printing certain items, consult with your legal advisor.  
- 10 -  
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Installation  
Location conditions  
By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has  
the following characteristics:  
- Choose a well ventilated location.  
- Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the  
installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the covers  
can be easily opened.  
- Make sure that this location does not present any ammonia nor any other organic gasses emission hazard.  
- The ground outlet (refer to the security notices presented in the Security chapter) to which you plan to connect  
the machine must be located close to this one and have an easy access.  
- Make sure that the machine is not directly exposed to sun light.  
- Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning, heating or  
ventilation system, nor in an area subject to large temperature or humidity variations.  
- Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations.  
- Keep the machine away from any object that could obstruct its ventilation ports.  
- Do not place the machine close to hangings or any other flammable objects.  
- Choose a location where exposure to water and other liquids will not occur.  
- Make sure that this location is dry, clean and dust free.  
Cautions of use  
Take into account the important precautions below when using the machine.  
Running environment:  
- Temperature: 10 °C to 27 °C [50 °F to 80.6 °F] with an ambient humidity included between 15 to 80% (up to 32°C  
[89.6 °F] with an ambient humidity included between 15 to 54%).  
Machine:  
The section below describes the precautions to be taken when using the machine:  
- Never turn the machine off and never open the covers while printing.  
- Never use gas or flammable liquids, or objects generating magnetic field close to the machine.  
- When you unplug the power cord, always grasp the connector and not the cord. A damaged cord presents a  
potential fire hazard or an electric shock hazard.  
- Never touch the power cord with wet hands. You risk getting an electric shock.  
- Always unplug the power cord before moving the machine. Otherwise, you could risk having the cord damaged  
and create a fire hazard or an electric shock hazard.  
- Always unplug the power cord when you plan not to use the machine for a long period of time.  
- Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard or an electric  
shock hazard.  
- Always make sure that the machine is not sitting on the power cord or any other electric device communication  
cables. Make sure no cables or cords get trapped inside the machine. This would expose you to a machine  
malfunction risk or to a fire hazard.  
- Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface  
cable to the printer (use a shielded interface cable).  
- Never try to remove any fixed panel or cover. The machine contains high voltage circuits. Any contact with these  
circuits can cause an electric shock risk.  
- Never try to modify the machine. This could cause a fire hazard or an electric shock hazard.  
- Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the  
ventilation ports or other ports. Such items create fire hazards or electric shock hazards.  
- Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the machine with water  
- 11 -  
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Phaser 3100MFP/S  
or liquid can cause a fire hazard or an electric shock hazard.  
- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and  
contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.  
- In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord  
immediately and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.  
- Avoid using the machine during an "electric storm", this can cause an electric shock hazard due to lightning.  
- Never move the machine during printing.  
- Always lift the machine when you wish to move it.  
Make sure to place the machine in well ventilated premises. When in operation, the printer generates  
a small amount of ozone. An unpleasant smell can come from the printer if it is used intensively in  
poorly ventilated premises. For safety purposes, make sure you place the machine in a well ventilated  
area.  
Safety information  
When using your product, the following safety precautions should always be followed.  
Safety During Operation  
In this section, the following symbols are used:  
Indicates a potentially hazardous situation which, if instructions are not followed, could  
WARNING:  
CAUTION:  
result in death or serious injury.  
Indicates a potentially hazardous situation which, if instructions are not followed, may result in  
minor or moderate injury or damage to property.  
WARNING  
- Connect the power cord directly into a wall outlet and never use an extension cord.  
- Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or  
otherwise damaged.  
- To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than  
those specified in the Operating instructions.  
- Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following  
conditions exists:  
You spill something into the product.  
You suspect that your product needs service or repair.  
Your product’s cover has been damaged.  
- Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.  
- Disposal can take place at our authorised dealer or at appropriate collection sites.  
- Dispose of the used print cartridge in accordance with local regulations.  
CAUTION  
- Protect the product from dampness or wet weather, such as rain, snow, and so on.  
- Unplug the power cord from the wall outlet before you move the product. While moving the product, you should  
take care that the power cord will not be damaged under the product.  
- When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).  
- Do not allow paper clips, staples, or other small metallic objects to fall inside the product.  
- Keep print cartridges out of the reach of children.  
- Be careful not to cut yourself on any sharp edges when you reach inside the machine to remove misfed sheets of  
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Phaser 3100MFP/S  
paper or originals.  
- For environmental reasons, do not dispose of the product or expended supply wastes at household waste  
collection point. Disposal can take place at our authorised dealer or at appropriate collection sites.  
- Our products are engineered to meet the high standards of quality and functionality, and we recommend that you  
only use the expendable supplies available at an authorised dealer.  
Power Supply  
The power outlet should be close to the machine and should be easily accessible.  
Paper recommendations  
Loading paper in the main paper tray  
Insert the paper face down and adjust the paper guides to the paper size to avoid feed failure, skewing and paper  
jams.  
Amount of loaded paper must not exceed the loading mark. If the loading mark is exceeded, this may cause feed  
failure, skewing, and paper jams.  
Adding paper during printing must be avoided because it may cause multi-feeds.  
When removing the paper tray from the machine, always support it with both hands to avoid dropping it.  
If you use paper already printed by your machine or another printer, the printing quality may not be optimal.  
Handling of paper  
Curling must be corrected before printing.  
Curls must not exceed 10 mm.  
Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions of  
high humidity.  
Humidity control  
Paper which has become damp, or paper which has been left unused for a very long time, must not be used.  
After opening the paper, it must be kept in a plastic bag.  
Paper with waved ends, paper which is creased, paper with crumples, and any other non-normal paper must not  
be used.  
Handling the machine  
Operator shocks  
During printing, avoid shocks due to static electricity applied to the paper tray, covers and other parts of the machine.  
Moving the machine  
When moving the machine on a desk, it must be lifted and not dragged.  
Handling the print cartridge  
Must not be stood on the side, or held upside down.  
Must not be shaken strongly.  
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Phaser 3100MFP/S  
Rules for use symbols  
WARNING  
Indicates important safety notes.  
Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the Safety  
information section of this manual.  
CAUTION  
Indicates important safety notes.  
Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read  
these notes. They can be found in the Safety information section of this manual.  
Important  
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds,  
damage to originals, or loss of data. Be sure to read these explanations.  
Note  
Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.  
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Phaser 3100MFP/S  
Machine Overview  
Front and Back sides  
1. Control panel  
8. Manual input tray  
9. Paper tray  
2. Paper jam cover  
3. Power supply cord connection  
4. On/Off switch  
10. Print cartridge access cover  
11. Output support  
5. Slave USB interface connector (for PC)  
6. Master USB interface connector (USB key)  
7. Manual paper feed setup guides  
12. Paper output  
13. Smart card insertion slot  
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Phaser 3100MFP/S  
Control panel  
1. Screen.  
11. Key  
12. Key  
13. Key  
: stops the current operation.  
2. Digital keypad.  
: sets up the activation delay.  
3. Key  
: document scan to the PC or an external  
storage device (USB key).  
: access to print menu (print functions list,  
machine settings, etc.).  
4. Key  
5. Key  
6. Key  
: copy.  
14. Key  
15. Key  
: scan resolution setup.  
: contrast setup.  
: stops the current PC print job.  
: start.  
16. Icon  
17. Icon  
18. Icon  
19. Icon  
: resolution Quality Text  
: resolution "Photo".  
.
7. Key OK: confirms the displayed selection.  
8. Key  
9. Key  
10. Key  
: menu access and navigation down the menus.  
: back to the previous menu and input correction.  
: navigation up the menus.  
C
: resolution Text  
.
: colour mode.  
Accessing menus  
All functions and settings are available via the menu and are associated with a specific menu command.  
For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all  
menus, sub-menus and their identification number).  
Two methods are available to access menu items: the step by step method or the shortcut method.  
To print the functions list with the Step by step method:  
1 Press .  
2 Use the or button to browse the menu and select 5 - PRINT. Confirm with OK.  
3 Use the or button to browse the menu PRINT and select 51-FUNCTIONS LIST. Confirm with OK.  
To print the functions list with the shortcut method:  
1 Press .  
2 Enter 51 from the numerical keypad to directly print the functions list.  
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Phaser 3100MFP/S  
Packaging contents  
Device installation  
The packaging contains the items listed below:  
1 Unpack the device.  
2 Install the device adhering to the security notices  
Multifunction device  
stated at the beginning of this booklet.  
3 Remove all tape from the machine.  
4 Remove the plastic protection film from the screen.  
Paper tray installation  
Before loading paper, refer to the  
Important  
Your machine supports a number of sizes and types of  
media (refer to Specifications, page 50).  
You can use paper weighing  
Important  
between 60 and 105 g/m2.  
1 print cartridge  
1 Remove the paper tray completely.  
1 Safety guide and 1 Installation guide  
1 PC installation CD ROM  
2 Push the lower panel down until it clicks.  
1 power cord  
1 USB cord  
3 Setup the back side tray stop by pushing the  
"PUSH" level (A).  
Then adjust the side paper guides to the paper size  
by pushing lever (B) located on the left side guide.  
Adjust the length paper guide to the paper size by  
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Phaser 3100MFP/S  
pushing lever (C).  
Hold it by its handle.  
4 Insert the cartridge in its slot by pushing it until it  
clicks, then gently push the handle down (as shown  
below).  
4 Take a paper stack, pull the paper off and align it  
on a flat surface.  
5 Put the paper stack in the tray (200 sheets of 80 g/  
m² paper for instance).  
6 Slide the tray back in its location.  
Print cartridge installation  
1 Stand in front of the machine.  
5 Close the cover.  
2 Grasp the left and right sides of the cover and pull  
it towards you at the same time.  
Output Support Tab  
Adjust the paper output support tab depending on the size  
of the document to be printed. Do not forget to raise the  
flap to prevent output sheets from falling out of the  
machine.  
3 Unpack the new print cartridge. Gently roll the  
cartridge 5 or 6 times to distribute the toner evenly  
inside the cartridge. Thoroughly rolling the  
cartridge will assure the maximum copies per  
cartridge.  
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Phaser 3100MFP/S  
1 To modify the display language, press the OK  
Starting your device  
button.  
2 Select the desired language using the or ꢀ  
buttons and confirm with OK.  
Device connection  
The setup is now complete and the functions list is  
automatically printed out.  
Before plugging the power cord, it  
is imperative to refer to the  
WARNING  
The LCD screen displays the message PAPER EMPTY if no  
paper has been loaded in the paper tray (see Loading  
been loaded, printing will resume.  
1 Make sure that the On/Off switch is on Off  
(O position).  
2 Connect the power cord to the device.  
Plug the power cord into the wall outlet.  
Loading paper in the manual feed tray  
Before loading paper, refer to the  
Important  
The manual feed tray allows you to use a greater variety  
of weights and sizes than those used in the main paper  
tray (refer to Specifications, page 50).  
Only one sheet or envelope can be fed at a time.  
You can use paper weighing  
Important  
between 52 and 160 g/m².  
1 Spread the manual feed guides to the maximum.  
The power cord is used as a power  
unit cut off. As a precaution, the  
outlet shall be located close to the  
device and be of easy access in  
case of danger.  
WARNING  
3 Press the On/Off button to turn on the device  
(I position).  
Device initial setup  
After a few seconds, when the machine has warmed up,  
the Easy Install function is launched and the LCD screen  
displays the following message:  
2 Insert a sheet or an envelope in the manual feed  
tray.  
3 Adjust the paper guides against the right and left  
edges of the sheet or the envelope.  
SET LANGUAGE  
YES=OK - NO=C  
4 Print making sure that the chosen paper size  
corresponds to the selected format on the printer  
(refer to Copy, page 21).  
The Easy Install function will help you configure your  
machine by guiding you through the basic settings.  
If you wish to modify the setting displayed, press the OK  
button. If you do not want to modify the displayed setting,  
press the C button: the Easy Install function then  
displays the next basic setting.  
If you do not want to carry out the  
initial setup, press the  
button. A  
confirmation message appears. Press  
Note  
the button again to confirm.  
To manually modify and customise the  
machine settings, refer to  
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Phaser 3100MFP/S  
Use of envelopes  
Feeding can be done only through the manual feed.  
Recommended area should be the area which  
excludes 15 mm from the leading edge, 10 mm from  
both the left and right edges, and the rear edge.  
A few lines may be given in solid print at the part of  
being overlapped.  
Envelopes which are not recommended may lead to  
improper printing (refer to the paragraph  
Curled envelope after printing should be fixed  
manually.  
Small wrinkles on the edge of the wide side of  
envelopes, smearing, or less clear printing may  
appear on the reverse side.  
Gently press the envelope to release any air before  
loading it into the manual feed tray.  
Load envelope in a proper position after aligning in  
case it is bent or warped.  
Paper conditioning is not allowed. And it should be  
used under normal office environment.  
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Phaser 3100MFP/S  
(see examples below): 1 Page to 1, 1 Page to 4 or  
1 page to 9.  
Copy  
Your machine has the ability to make one or more copies.  
You can also set up several parameters in order to make  
copies at your will.  
Simple copy  
In this case, the default parameters are applied.  
1 Place the document face down on the document  
glass, aligned with the registration arrows near the  
top left of the document glass.  
2 Press the  
button twice. The copy is made  
using the default parameters.  
ECO mode copy  
The ECO mode enables you to reduce the amount of  
toner consumed on the page so as to save your printing  
costs.  
Confirm with the OK button.  
When the ECO mode is used, the toner consumption is  
reduced and the print density becomes lighter.  
6 Adjust the desired zoom level, from 25% TO 400%  
with the buttons or , confirm with the OK  
button (only available in 1 Page to 1 copy mode).  
1 Place the document face down on the document  
glass, aligned with the registration arrows near the  
top left of the document glass.  
7 Adjust the desired origin values with the digital  
keyboard buttons or then confirm with the OK  
button.  
8 Choose the resolution depending on the printing  
quality that you want AUTO, TEXT, PHOTO or  
QUALITY TEXT with the buttons or , then  
confirm with the OK button.  
2 Press the  
3 Press the  
button.  
button.  
9 Adjust the contrast level with the buttons or ,  
then confirm with the OK button.  
Advanced copying  
10 Adjust the desired brightness level with the buttons  
or , then confirm with the OK button.  
Advanced copy allows the user to do custom setups for  
the current copy job.  
11 Choose the paper type NORMAL, THICK with the  
buttons or , then confirm with the OK button.  
You can start copy by pressing the  
Note  
button at any time in below  
steps.  
ID Card Copy mode  
The ID CARD copy function is used for copying both sides  
of an identity card or driver’s license type document on an  
A4 format sheet (original document size < A5) or on a  
Letter format sheet (original document size < Statement).  
1 Place the document face down on the document  
glass, aligned with the registration arrows near the  
top left of the document glass.  
After step 1, you can directly enter the  
number of copies with the numerical  
keypad and press the OK button to  
confirm. Then refer to step 4.  
The LCD screen displays useful operating instructions  
(when the original document should be placed, when the  
document should be turned over, etc.) and asks for your  
confirmation to proceed with the operation.  
Note  
2 Press the  
button.  
Zoom and Origin adjustments are  
Important  
not available in this copy mode.  
3 Enter the number of copies that you want and  
confirm with the OK button.  
1 Press the  
button.  
4 Choose the paper tray AUTOMATIC or MANUAL  
with the buttons or , then confirm with the OK  
button.  
2 Enter the desired number of copies and confirm  
with the OK button.  
5 Choose with the buttons or the printing option  
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Phaser 3100MFP/S  
3 Choose the paper tray AUTOMATIC or MANUAL  
with the buttons or , then confirm with the OK  
button.  
Special setups for copying  
Setups done through this menu become the device  
default setups after you confirm.  
Copying in ID Card mode is only  
possible on A4 (original document  
size < A5) or Letter (original  
document size < Statement) paper  
size. Make sure that the selected  
paper tray uses the correct paper  
size.  
When the quality of the printing is  
not satisfying, you can perform a  
calibration (see Calibrate your  
Important  
Important  
Resolution setup  
4 Choose the copying option ID CARD with the  
buttons or and confirm with the OK button.  
The RESOLUTION parameter allows you to setup the  
photocopy resolution.  
5 Choose the resolution depending on the desired  
printing quality AUTO, TEXT, PHOTO or QUALITY  
TEXT with the buttons or , then confirm with  
the OK button. For optimal results with ID  
documents, select the PHOTO resolution.  
841 - ADVANCED FCT/COPY/RESOLUTION  
1 Press , enter 841 using the keypad.  
2 Choose the resolution with the buttons or ꢀ  
6 Adjust the contrast level with the buttons or ,  
then confirm with the OK button.  
according to the following table:  
7 Adjust the desired brightness level with the buttons  
or , then confirm with the OK button.  
Parameter  
Description  
Low resolution.  
Icon  
8 Choose the paper type NORMAL, THICK with the  
buttons or , then confirm with the OK button.  
The LCD screen displays the following message:  
AUTO  
none  
Standard resolution for  
documents containing text and  
graphics.  
TEXT  
PUT ID CARD  
THEN OK  
Optimal resolution for  
documents containing  
photographies.  
9 Place your identity card or any other official  
document against the document glass, as shown  
below:  
PHOTO  
QUALITY Optimal resolution for  
TEXT documents containing text.  
3 Confirm your choice by pressing the OK button.  
4 Exit this menu by pressing the button.  
You can also change the resolution by  
pressing the button.  
Note  
Zoom setup  
The ZOOM parameter allows you to reduce or enlarge an  
area of a document by choosing the origin and the zoom  
level to apply to the document, from 25 to 400 %.  
10 Press the OK button.  
The document is scanned then the LCD screen  
displays the following message:  
TURN UP DOC  
THEN OK  
842 - ADVANCED FCT/COPY/ZOOMING  
1 Press , enter 842 using the keypad.  
11 Turn your document over then confirm with the  
OK button.  
2 Enter the desired zoom level with the  
alphanumerical keypad or choose among  
predefined values with the buttons and .  
The machine prints out a copy of your document.  
3 Confirm your choice by pressing the OK button.  
4 Exit this menu by pressing the  
button.  
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Phaser 3100MFP/S  
Scanned original setup  
Paper tray selection  
If you want, you can change the origin of the scanner.  
The Automatic selection can have two meanings  
depending on the paper size defined for the paper trays.  
The following table describes the different cases.  
By entering new values for X and Y in mm (X < 209 and  
Y < 280), you move the scanned area as shown on the  
diagram below.  
Default tray  
Tray used for copy  
Selection between the  
AUTOMATIC main tray and the  
Same paper  
size in the  
trays  
manual tray.  
The manual tray is  
used.  
Manual  
AUTOMATIC The main tray is used.  
Different  
paper size in  
the trays  
843 - ADVANCED FCT/COPY/ORIGIN  
1 Press , enter 843 using the keypad.  
The manual tray is  
Manual  
used.  
2 Select the X and Y coordinates with the buttons ꢁ  
or .  
852 - ADVANCED FCT/SCAN. & PRINT/TRAY  
3 Setup the desired coordinates with the numerical  
keypad or the buttons and .  
PAPER  
1 Press , enter 852 using the keypad.  
4 Confirm your choice by pressing the OK button.  
2 Select the default paper tray to use, AUTOMATIC  
or MANUAL, with the buttons and .  
5 Exit this menu by pressing the  
button.  
3 Confirm by pressing the OK button.  
Contrast setup  
4 Exit this menu by pressing the  
button.  
The CONTRAST parameter allows you to choose your  
output’s contrast.  
Margin Shift using the Document Glass  
844 - ADVANCED FCT/COPY/CONTRAST If you want to, you can offset the lateral margins of the  
document to the left or right during the scanning from the  
1 Press , enter 844 using the keypad.  
document glass.  
2 Setup the desired level of contrast with the buttons  
and .  
854 - ADVANCED FCT/SCAN. & PRINT/  
FLATBED MARG  
3 Confirm your choice by pressing the OK button.  
1 Press , enter 854 using the keypad.  
4 Exit this menu by pressing the  
button.  
2 Setup the left / right margins offsets (by 0.5 mm  
steps) with the buttons and .  
Brightness setup  
3 Confirm by pressing the OK button.  
The BRIGHTNESS parameter allows you to lighten or  
darken your output.  
4 Exit this menu by pressing the  
button.  
845 - ADVANCED FCT/COPY/BRIGHTNESS  
1 Press , enter 845 using the keypad.  
Left and right printing margin shift  
If you want to, you can offset the lateral margins of the  
2 Setup the desired brightness with the buttons document to the left or right during printing.  
and .  
855 - ADVANCED FCT/SCAN. & PRINT/  
PRINTER MARG  
3 Confirm your choice by pressing the OK button.  
4 Exit this menu by pressing the  
button.  
1 Press , enter 855 using the keypad.  
2 Setup the left / right margins offsets (by 0.5 mm  
steps) with the buttons and .  
Paper type setup  
3 Confirm by pressing the OK button.  
851 - ADVANCED FCT/SCAN. & PRINT/PAPER  
TYPE  
4 Exit this menu by pressing the  
button.  
1 Press , enter 851 using the keypad.  
2 Select NORMAL or THICK with the buttons ꢁ  
and .  
3 Confirm your choice by pressing the OK button.  
4 Exit this menu by pressing the  
button.  
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Phaser 3100MFP/S  
Top and bottom printing margin shift  
If you want to, you can offset the lateral margins of the  
document towards the top or the bottom during printing.  
856 - ADVANCED FCT/SCAN. & PRINT/TOP  
PRINT.  
1 Press , enter 856 using the keypad.  
2 Setup the top / bottom margins offsets (by 0.5 mm  
steps) with the buttons and .  
3 Confirm by pressing the OK button.  
4 Exit this menu by pressing the  
button.  
Paper size setup  
This menu allows you to define the default paper size of  
the manual tray and the main tray. You can also setup the  
default scanning width.  
857 - ADVANCED FCT/SCAN. & PRINT/  
PAPER FORMAT  
1 Press , enter 857 using the keypad.  
2 Select the paper tray for which you want to define  
a default paper size with the buttons and .  
3 Confirm by pressing the OK button.  
4 Choose the paper size with the buttons or ꢀ  
according to the following table:  
Paper tray  
Available paper size  
MAN. TRAY A5, Statement, A4, Legal and Letter  
AUTO. TRAY A5, Statement, A4, Legal and Letter  
SCANNER  
LTR/LGL and A4  
5 Confirm by pressing the OK button.  
6 Exit this menu by pressing the  
button.  
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Phaser 3100MFP/S  
Parameters/  
Setup  
Parameter  
Description  
8 - Eco energy  
Choosing the printer standby  
delay: the printer will switch to  
standby after a delay (in minutes)  
of NON-operation or during the  
period of time of your choice.  
You can setup your machine as you like depending on the  
use. In this chapter you will find descriptions of the  
functions.  
Note: you can also access this  
parameter by pressing the  
You can print the functions guide and the current setup of  
your machine.  
key from the idle screen.  
Your machine is continuously being  
updated, new functions are regularly  
made available.  
80 - Toner save  
90 - RAW Port  
Makes printing lighter to save toner  
cartridge ink.  
RAW network print port  
connection.  
To  
benefit,  
visit  
our  
website  
Note  
update function available with the  
Xerox Companion Suite software to  
download the latest online updates  
91 - Printer error  
timeout  
Time-out before document being  
printed is deleted following a print  
error in PC print mode.  
92 - Printer wait  
timeout  
Wait time-out for data from PC  
before the task is deleted in PC  
print.  
Language  
This setting enables you to choose the menu language of  
your choice. By default, the machine is set to English.  
93 - Replace format  
Page size change. This parameter  
allows you to print a LETTER size  
document on A4 pages using the  
LETTER/A4 setting.  
To select the language:  
203 - SETUP / GEOGRAPHICAL / LANGUAGE  
96 - NBR. WEP  
Keys  
Number of WEP keys allowed  
(from 1 to 4).  
1 Press , enter 203 using the keypad.  
2 Select the required language using and , then  
press the OK key to confirm.  
Printing the functions guide  
3 To exit this menu, press  
.
Printing is not possible on A5 (or  
Statement) paper size.  
Technical Parameters  
Important  
As delivered your machine is preset by default. However,  
you may adjust it to meet your requirements by resetting  
the technical parameters.  
51 - PRINT / FUNCTIONS LIST  
Press , enter 51 using the keypad.  
To set the technical parameters:  
The printing of the functions guide starts.  
29 - SETUP / TECHNICALS  
You can also access the PRINT menu  
by pressing the button.  
Note  
1 Press , enter 29 using the keypad.  
2 Select the desired parameter and confirm with OK.  
3 With the keys or , modify the parameter  
settings by following the table below and press OK.  
Print the list of setups  
Printing is not possible on A5 (or  
Statement) paper size.  
Important  
To print the list of setups:  
56 - PRINT / SETUP  
Press , enter 56 using the keypad.  
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Phaser 3100MFP/S  
The printing of the list of setups starts.  
Read the counters  
This function allows you to view the activity counters for  
your machine at any time.  
You can also access the PRINT menu  
by pressing the button.  
Note  
According to your needs, you can read the counters for:  
scanned pages,  
printed pages.  
Lock the machine  
This function prevents non-authorized people from  
accessing the machine. An access code will be required  
every time someone wants to use the device. After each  
use, the device will lock automatically.  
Scanned pages counter  
To view the number of pages scanned on your machine:  
823 - ADVANCED FCT / COUNTERS / SCANNED  
Before that you have to enter an access code.  
PAGE  
811 - ADVANCED FCT / LOCK / LOCKING CODE  
1 Press , enter 823 using the keypad.  
2 The number of scanned pages appears on the  
1 Press , enter 811 using the keypad.  
screen.  
2 Enter your access code (4 digits) using the keypad,  
confirm with OK.  
3 Exit this menu by pressing the  
button.  
If a code is already in existence,  
Important enter the old code before typing the  
new one.  
Printed pages counter  
To view the number of pages printed on your machine:  
3 Enter again your access code (4 digits) using the  
keypad, confirm with OK.  
824 - ADVANCED FCT / COUNTERS / PRINTED PG  
1 Press , enter 824 using the keypad.  
4 Exit this menu by pressing the  
button.  
2 The number of printed pages appears on the  
Lock the keyboard  
screen.  
3 Exit this menu by pressing the  
button.  
Every time you use your machine, you will have to enter  
your code.  
Display the consumables status  
812 - ADVANCED FCT / LOCK / LOCK KEYBD.  
You can read at any time the remaining toner in the  
cartridge. This level appears in percentage.  
1 Press , enter 812 using the keypad.  
2 Enter the four-digit access code using the keypad.  
3 Press OK to confirm.  
86 - ADVANCED FCT / CONSUMABLES  
4 With the buttons or , choose ON and confirm  
with OK.  
1 Press , enter 86 using the keypad.  
2 The available toner percentage appears on the  
5 Exit this menu by pressing the  
button.  
screen.  
3 Exit this menu by pressing the  
button.  
Lock the Media service  
This function prevents access to the Media service. The  
access code will be required every time someone wants  
to use the USB key functions:  
Calibrate your scanner  
You can do this operation when the quality of photocopied  
documents is not satisfactory anymore.  
view the contents of a connected USB key,  
print from a USB key, delete files.  
80 - ADVANCED FCT / CALIBRATION  
To access the Media service locking menu:  
1 Press , enter 80 using the keypad. Confirm  
with OK.  
816 - ADVANCED FCT / LOCK / LOCK MEDIA  
2 The scanner is triggered and a calibration is done  
1 Press , enter 816 using the keypad.  
2 Enter the four-digit access code using the keypad.  
3 Press OK to confirm.  
automatically.  
3 At the end of the calibration, the machine comes  
back up in the screen saver mode.  
4 With the buttons or , choose ON and confirm  
with OK.  
5 Exit this menu by pressing the  
button.  
- 26 -  
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Phaser 3100MFP/S  
Print the solution to a grid  
Games  
Printing is not possible on A5 (or  
Statement) paper size.  
Important  
Sudoku  
522 - PRINT / SUDOKU / PRT SOLUTION  
Sudoku is a Japanese puzzle. The game is in a grid  
format of three squares by three squares to be distributed  
in fields in zones of 3 × 3. Depending on the level of  
difficulty, more or fewer numbers are already entered at  
the start of the game. The aim of the game is to distribute  
the numbers 1 to 9 between the boxes in such a way that  
each number appears only once in each row, column and  
in each of the nine grids. There is only one solution.  
1 Press , enter 5 using the keypad. Confirm  
with OK.  
You can also access the PRINT menu  
Note  
by pressing the  
button.  
2 Select SUDOKU using the or button.  
3 Confirm with OK.  
Print a grid  
4 Select PRT SOLUTION using the or button.  
5 Select the level of difficulty EASY, MEDIUM,  
HARD, EVIL using the or button.  
There are 400 Sudoku grids available in total, 100 for  
each difficulty level.  
6 Confirm with OK.  
7 Choose the grid you want by entering the number  
Printing is not possible on A5 (or  
Important  
on the numeric keypad (1 to 100).  
Statement) paper size.  
8 Confirm with OK.  
521 - PRINT / SUDOKU / PRINT GRID  
9 Choose the number of copies you want by entering  
a number from 1 to 9 on the numeric keypad.  
1 Press , enter 5 using the keypad. Confirm  
with OK.  
10 Confirm with OK.  
The number of copies of the solution to the grid requested  
is printed.  
You can also access the PRINT menu  
Note  
by pressing the  
button.  
2 Select SUDOKU using the or button.  
3 Confirm with OK.  
4 Select PRINT GRID using the or button.  
5 Select the level of difficulty EASY, MEDIUM,  
HARD, EVIL using the or button.  
6 Confirm with OK.  
7 Choose the grid you want by entering the number  
on the numeric keypad (1 to 100).  
8 Confirm with OK.  
9 Choose the number of copies you want by entering  
a number from 1 to 9 on the numeric keypad.  
10 Confirm with OK.  
The number of copies of the grid requested is printed.  
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Phaser 3100MFP/S  
The speed of communication across the whole radio  
network is as fast as the weakest connection in the  
network. The speed of communication is also dependent  
Network features  
You may connect your multifunction machine to a on spatial distance between transmitter and receiver, as  
wireless network.  
well as the number of barriers, such as walls or ceilings.  
However, practical knowledge of your computer  
configuration is required to set up a network.  
Please note that in ad-hoc mode,  
the WPA/WPA2 encryption method  
is not available.  
Important  
You can connect your machine to a PC using a USB cable  
or make a wireless connection (via radio) with a PC or  
network.  
If you have a WLAN adaptor, you  
can incorporate your machine as a  
network printer into a radio network.  
This works only with an approved  
adaptor that you can obtain from our  
Important  
ordering department. For further  
information, contact  
Type of radio network  
A radio network or WLAN (Wireless Local Area Network)  
is created when at least two computers, printers or other  
peripheral devices communicate with each other in a  
network via radio waves (high frequency waves). The  
transmission of data in the radio network is based on the  
standards 802.11b and 802.11g. According to how the  
network is set up, it may be described as an infrastructure  
network or an ad-hoc network.  
Radio networks (WLAN)  
Three steps are necessary to incorporate your machine  
into a radio network (WLAN):  
1 Configure the network to your PC.  
Please note, when you are using a  
wireless connection, that certain  
items of medical equipment,  
2 Set up the parameters for your machine so that it  
can function in a network.  
3 Having set up the parameters for your device,  
install the Xerox Companion Suite software onto  
your PC with the necessary printer drivers.  
sensitive or security systems may  
be affected by the radio  
CAUTION  
transmissions of your device; in all  
cases, please follow safety  
guidelines closely.  
Once the machine is incorporated into a WLAN network,  
you can from your PC:  
print documents on the multifunction machine from  
your usual applications,  
Radio infrastructure network  
scan colour, grey scale or black and white documents  
on your PC.  
In an infrastructure network, several devices  
communicate via a central access point (a gateway or  
router). All data is sent to the access point (gateway or  
router) from where it is re-distributed.  
The PC and all other devices must  
have their parameters set up to the  
same network as the multifunction  
machine. All the details needed for  
setting up the device, such as the  
network names (SSID), type of radio  
network, encryption key, IP address  
or subnetwork mask, must match  
the specifications of the network.  
Important  
You will find these details on your  
PC or on the Access Point.  
To find out how to set up the  
parameters for your PC, please  
consult the users’ manual for your  
WLAN adaptor. For large networks,  
please seek the advice of your  
network administrator.  
Radio ad-hoc network  
In an ad-hoc network, the devices communicate directly  
with each other without passing through an access point.  
- 28 -  
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Phaser 3100MFP/S  
Configure your network  
You can be sure of perfect  
communication if you use an  
approved adaptor in conjunction with  
your PC.  
We recommend that the settings of  
your WLAN network should only be  
changed by a person with a good  
knowledge of the configuration of your  
computer.  
Note  
Note  
All of the latest printer drivers for the  
approved adaptor may be found on  
our website together with further  
Creating or rejoining a network  
Connect your WLAN adaptor  
Before attempting to use a WLAN adaptor on your  
machine, you must enter the parameters that will allow a  
WLAN network to recognise your machine.  
Your machine belongs to a new generation of terminals  
that you can incorporate into a WLAN network using a  
WLAN USB key.  
On your machine you will find simple instructions  
that guide you step by step through the set-up of your  
network. Just follow them!  
Your machine’s network radio  
adaptor transmits data using the  
radio protocol IEEE 802.11g; it can  
also be incorporated into an existing  
IEEE 802.11b network.  
281 - SETUP / WLAN / CONFIG. ASS.  
1 Press , select the menu SETUP using the keys  
or and confirm with OK.  
2 Select WLAN using the keys or and confirm  
with OK.  
When connecting to your machine,  
only use the approved adaptor.  
Other transmitting or receiving  
3 Select CONFIG. ASS. using the keys or and  
confirm with OK.  
adaptors may damage your device.  
Important  
The machine searches for existing networks.  
Irrespective of whether you use your  
machine in an infrastructure or ad-  
hoc network, you must set up certain  
network and security parameters  
(for example, the Service-Set-ID  
(SSID) and the encryption key).  
These must match the network’s  
specifications.  
4 Select your existing network, or select NEW  
NETWORK to create it, using the keys or and  
confirm with OK.  
If you choose an existing network,  
steps 5 and 6 (and possibly 7) are  
carried out automatically.  
Note  
5 SSID appears on the screen, enter the name of  
your network using the numerical keypad, pressing  
the keys one after the other until you obtain the  
name you want (32 characters maximum) and  
confirm with OK.  
1 Plug your WLAN USB key into the USB port of your  
machine.  
6 AD-HOC MODE or INFRA. MODE appear on the  
screen. Go back to the beginning of the chapter  
and make your choice.  
Select one of these modes and confirm with OK.  
-
If you choose AD-HOC mode, the sub-menu  
CHANNEL appears, enter a figure between 1  
and 13 and confirm with OK.  
7 Select your encryption method, OFF, WEP or  
WPA, and confirm with OK:  
Please note that in ad-hoc mode,  
the WPA/WPA2 encryption method  
is not available.  
Important  
-
If you choose WEP, enter the WEP key that you  
are using on your network.  
The WEP key number may be  
configured in the menu: 29 -  
SETUP / TECHNICALS / WEP KEYS  
Note  
NBR.  
-
If you choose WPA, enter the WPA or WPA2  
key that you are using on your network.  
- 29 -  
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Phaser 3100MFP/S  
8 IP CONF.: MANU or IP CONF.: AUTO appear on  
the screen.  
confirm with OK.  
4 Select GATEWAY using the keys or and  
confirm with OK.  
If you choose to set up the system manually, go to  
the next paragraph and enter the parameters  
IP ADDRESS, SUBNET MASK and GATEWAY.  
5 The number of your gateway will appear in the  
format 000.000.000.000. Enter the new gateway  
for your machine in the format displayed and  
confirm with OK.  
9 At the end of this procedure, you return to the main  
menu of CONFIG. ASS.  
10 Exit this menu by pressing the  
key.  
6 Exit this menu by pressing the  
key.  
Once the network has been set up, the LED of the WLAN  
USB key should be on.  
2825 - SETUP /WLAN / PARAMETERS / SSID  
1 Press , select the menu SETUP using the keys  
or and confirm with OK.  
Referring to or changing your  
network parameters  
2 Select WLAN using the keys or and confirm  
with OK.  
Each of the parameters of your network may be changed  
as your network develops.  
3 Select PARAMETERS using the keys or and  
confirm with OK.  
2822 - SETUP / WLAN / PARAMETERS / IP  
4 Select SSID using the keys or and confirm  
with OK.  
ADDRESS  
5 The name of your network will appear on the  
screen. Enter the new name of your network and  
confirm with OK.  
1 Press , select the menu SETUP using the keys  
or and confirm with OK.  
2 Select WLAN using the keys or and confirm  
with OK.  
6 Exit this menu by pressing the  
key.  
3 Select PARAMETERS using the keys or and  
confirm with OK.  
2826 - SETUP / WLAN / PARAMETERS / MODE  
4 Select IP ADDRESS using the keys or and  
confirm with OK.  
1 Press , select the menu SETUP using the keys  
or and confirm with OK.  
5 The number of your IP address will appear in the  
format 000.000.000.000. Enter the new IP address  
for your machine in the format displayed and  
confirm with OK.  
2 Select WLAN using the keys or and confirm  
with OK.  
3 Select PARAMETERS using the keys or and  
confirm with OK.  
6 Exit this menu by pressing the  
key.  
4 Select MODE using the keys or and confirm  
with OK.  
2823 - SETUP / WLAN / PARAMETERS / SUBNET  
5 The symbol >>, tells you that your network is in  
MASK  
active mode.  
6 Select one of the modes and confirm with OK.  
1 Press , select the menu SETUP using the keys  
or and confirm with OK.  
-
If you choose the AD-HOC MODE, the sub-  
menu CHANNEL will appear; enter a number  
between 1 and 13 and confirm with OK.  
2 Select WLAN using the keys or and confirm  
with OK.  
3 Select PARAMETERS using the keys or and  
confirm with OK.  
7 Exit this menu by pressing the  
key.  
4 Select SUBNET MASK using the keys or and  
confirm with OK.  
In an AD-HOC network, the devices  
communicate directly with each  
other without passing through an  
access point. The speed of  
communication across the whole  
AD-HOC radio network is as fast as  
the weakest connection in the  
network. The speed of  
5 The number of your subnet mask will appear in the  
format 000.000.000.000. Enter the new submask  
of your machine in the format displayed and  
confirm with OK.  
Important  
6 Exit this menu by pressing the  
key.  
communication is also dependent on  
spatial distance between transmitter  
and receiver, as well as the number  
of barriers, such as walls or ceilings.  
2824 - SETUP / WLAN / PARAMETERS / GATEWAY  
1 Press , select the menu SETUP using the keys  
or and confirm with OK.  
2 Select WLAN using the keys or and confirm  
with OK.  
3 Select PARAMETERS using the keys or and  
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Phaser 3100MFP/S  
2827 - SETUP / WLAN / PARAMETERS / SECURITY Once your connection has been set up, you must install  
the network printer driver on your PC so that you can print  
This parameter allows you to make your network secure your documents.  
by setting the encryption method to use in your WLAN Refer to the paragraph Software installation, page 36.  
network.  
An example of how an AD-HOC network  
1 Press , select the menu SETUP using the keys  
may be set up  
or and confirm with OK.  
Below is an example of how to configure an Ad-hoc  
network without security protection using the following  
parameters:  
2 Select WLAN using the keys or and confirm  
with OK.  
3 Select PARAMETERS using the keys or and  
confirm with OK.  
network name: "house"  
4 Select SECURITY using the keys or and  
confirm with OK.  
radio type: "ad-hoc"  
channel: "1"  
5 Choose WEP, WPA or OFF and confirm with OK.  
PC’s IP address: "169.254.0.1"  
PC’s subnetwork mask: "255.255.0.0"  
PC’s gateway: "0.0.0.0"  
-
If you choose WEP, enter a password:  
- In a 64 bit security configuration, the password  
must contain five characters exactly.  
- In a 128 bit security configuration, the  
password must contain 13 characters exactly.  
IP address of the multifunction machine: "169.254.0.2"  
subnetwork mask of the multifunction machine:  
"255.255.0.0"  
You may also enter the password  
using the hexadecimal system, if this  
is the case:  
multifunction machine’s gateway: "0.0.0.0"  
- For a 64 bit security configuration,  
the password must contain exactly  
10 hexadecimal characters.  
Setting up a machine  
Note  
1 Plug the WLAN USB key into the USB connector of  
- For a 128 bit security configuration,  
the password must contain exactly  
26 hexadecimal characters.  
the multifunction machine.  
2 Press , select the menu SETUP using the keys  
or and confirm with OK.  
3 Select WLAN using the keys or and confirm  
with OK.  
-
If you choose WPA, enter a WPA or WPA2  
password (min. 8 characters to 63 characters  
max.).  
The password can contain alphanumerical  
characters - numbers and letters - and any other  
symbol available on the keypad. The only  
invalid character is "" (euro currency sign).  
4 Select CONFIG. ASS. using the keys or and  
confirm with OK.  
5 Select NEW NETWORK using the keys or ꢁ  
and confirm with OK.  
6 SSID appears on the screen, enter "house" using  
the numerical keypad and confirm with OK.  
6 Exit this menu by pressing the  
key.  
7 Select the mode AD-HOC MODE and confirm  
with OK.  
8 Enter "1" in the field CHANNEL and confirm  
with OK.  
2828 - SETUP / WLAN / PARAMETERS /  
HOSTNAME  
9 Select OFF and confirm with OK.  
10 Select IP CONF.: MANU and confirm with OK.  
The machine name allows you to identify your machine on  
the network via a PC (for example with the name "PRINT-  
NETWORK-1").  
11 Enter "169.254.0.2" in the field IP ADDRESS and  
confirm with OK.  
12 Enter "255.255.0.0" in the field SUBNET MASK  
and confirm with OK.  
1 Press , select the menu SETUP using the keys  
or and confirm with OK.  
13 Enter "0.0.0.0" in the field GATEWAY and confirm  
with OK.  
2 Select WLAN using the keys or and confirm  
with OK.  
14 At the end of this process, you return to the main  
menu of ASS. CONFIG.  
3 Select PARAMETERS using the keys or and  
confirm with OK.  
15 Exit this menu by pressing the  
key.  
4 Select HOSTNAME using the keys or and  
confirm with OK.  
Once the network has been set up, the LED of the WLAN  
USB key should be on.  
5 Type in the desired name (15 characters  
maximum) and confirm with OK.  
You must now set up the PC.  
6 Exit this menu by pressing the  
key.  
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Phaser 3100MFP/S  
Setting up the PC  
For this section, refer to the instructions supplied by the  
manufacturer of the WLAN USB key to help you to find  
and join the "house" network.  
1 You may need to install the software for the WLAN  
USB key on the PC, if this has not already been  
done.  
2 Plug WLAN USB key into a USB port on the PC.  
3 Use the software of the WLAN USB key to detect  
the network.  
4 Join the network "house" once this has been  
detected.  
5 Now set up the WLAN network connection of your  
PC.  
To guide you through this stage, refer  
to the paragraph “Setting the  
parameters for a connection” in the  
Note  
manufacturer’s instructions.  
To do this, you must configure the element  
Protocol Internet (TCP/IP) for the WLAN  
connection that has been created. If this element is  
set up in such a way as to obtain an IP address  
automatically, you must change it to manual mode  
to set up the TCP/IP address ("169.254.0.1" in our  
example), the subnet mask ("255.255.0.0" in our  
example) and the default gateway ("0.0.0.0" in our  
example).  
6 Enter OK.  
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Phaser 3100MFP/S  
4 The list is shown in a table with the following  
information:  
USB memory key  
-
the scanned files are indexed in an incremental  
1 by 1 order,  
You can connect a USB memory Key in the front of your  
machine. The files stored in TXT, TIFF and JPEG formats  
will be read and you will be able to perform the following  
actions:  
-
-
-
the files name with their extension,  
the date of the files last save,  
the files size in Kbytes.  
- print the stored files contained in your USB memory  
1
key ,  
Print the files stored on the key  
- delete the files contained in your USB memory key,  
- query the contents of the inserted USB memory key,  
- scan a document on your USB memory key.  
To print the files stored on the key:  
01 - MEDIA / PRINT DOC. / FILE  
Use of the USB memory key  
1 Insert the USB memory key into the front of the  
machine.  
Always take care when you insert a  
USB memory key into the machine.  
MEDIA ANALYSIS appears on the screen.  
2 Select PRINT DOC. with the or buttons and  
confirm with OK.  
Do not disconnect your USB memory  
key while the machine is reading its  
contents or writing contents.  
Important  
3 Select FILE with the or buttons and confirm  
with OK.  
4 You have three possible ways to print your files:  
-
ALL, to print all the files stored on the USB  
memory key.  
Select ALL with the or buttons and  
confirm with OK. The printing is started  
automatically.  
-
SERIES, to print a series of files stored on the  
USB memory key.  
Select SERIES with the or buttons and  
confirm with OK.  
FIRST FILE and the first indexed file appears  
on the screen. Select with the or buttons  
the first file of the series to print and confirm  
with OK. A star (*) appears on the left side of the  
file.  
LAST FILE appears on the screen. Select with  
the or buttons the last file of the series to  
print and confirm with OK.  
Print your documents  
Press the  
button.  
Printing is not possible on A5 (or  
Statement) paper size.  
Important  
COPIES NUMBER appears on the screen,  
enter the desired number of copies with the  
numerical keypad and confirm with OK.  
Select the printing format (for JPEG files): A4 or  
LETTER (depending on model), or PHOTO and  
confirm with OK.  
You can print the stored files or a list of the files located in  
the USB memory key.  
Print the list of files located in the key  
Select the printing format: THICK or NORMAL  
and confirm with OK to start printing.  
To print the list of files located in the key:  
01 - MEDIA / PRINT DOC. / LIST  
-
SELECTION, to print one or several files stored  
on the USB memory key.  
1 Insert the USB memory key into the front of the  
machine.  
Select with the or buttons the file to print  
and confirm with OK. A star (*) appears on the  
left side of the file.  
MEDIA ANALYSIS appears on the screen.  
Repeat this step for each file you want to print.  
2 Select PRINT DOC. with the or buttons and  
confirm with OK.  
Press the  
button.  
3 Select LIST with the or buttons and confirm  
with OK.  
COPIES NUMBER appears on the screen,  
enter the desired number of copies with the  
numerical keypad and confirm with OK.  
Select the printing format (for JPEG files): A4 or  
LETTER (depending on model), or PHOTO and  
confirm with OK.  
1. It may be possible that some TIFF files of your USB  
memory key cannot be printed due to data format limitation.  
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Phaser 3100MFP/S  
Select the printing format: THICK or NORMAL  
and confirm with OK to start printing.  
Read the USB memory key contents  
After a period of inactivity, your machine will return to the  
main menu. To view the USB memory key again please  
proceed as follows:  
5 Exit this menu by pressing the  
button.  
Delete your files stored on the key  
You can delete files stored on your USB memory key.  
06 - MEDIA / DELETE  
07 - MEDIA / MEDIA ANALYSIS  
1 Press , enter 07 using the keypad.  
2 The scanning of the USB memory key is started.  
3 You can print or delete the detected files stored on  
your USB memory key. Refer to the previous  
chapters.  
1 Insert the USB memory key into the front of the  
machine.  
MEDIA ANALYSIS appears on the screen.  
2 Select DELETE with the or buttons and  
confirm with OK.  
Save a document on a USB memory  
key  
3 You have three possible ways of deleting your files:  
-
ALL, to delete all the files stored on the USB  
memory key.  
Select ALL with the or buttons and  
confirm with OK.  
This function allows you to scan and save a document  
directly in the folder Phaser3100MFP_S\SCAN on a USB  
memory key. The folder Phaser3100MFP_S\SCAN is  
created by the application.  
You come back to the previous menu.  
-
SERIES, to delete a series of files stored on the  
USB memory key.  
Select SERIES with the or buttons and  
confirm with OK.  
Before scanning a document, make  
sure that your USB memory key has  
sufficient disk space. If not, you can  
Important  
delete manually the files, see  
FIRST FILE and the first indexed file appears  
on the screen. Select with the or buttons  
the first file of the series to delete and confirm  
with OK. A star (*) appears on the left of the file.  
LAST FILE appears on the screen, select with  
the or buttons the last file of the series to  
delete and confirm with OK. A star (*) appears  
on the left side of the file.  
1 Place the document to be scanned face down on  
the document glass.  
2 Insert the USB memory key into the front of the  
machine.  
The scanning of the USB memory key is started.  
When the scanning is finished, the MEDIA menu is  
displayed.  
Press the  
button.  
You come back to the previous menu.  
3 Select SCAN TO with the or buttons then  
confirm with the OK button.  
-
SELECTION, to delete only one or several files  
stored on the USB memory key.  
Select with the or buttons the file to delete  
and confirm with OK. A star (*) appears on the  
left side of the file.  
You can also access this function in  
two other ways:  
Repeat this step for each file you want to delete.  
by pressing the  
button then  
Press the  
button.  
Important  
by selecting SCAN-TO-MEDIA.  
You come back to the previous menu.  
by pressing the button from the  
screen saver then by typing 03 on  
the numerical keypad.  
4 Exit this menu by pressing the  
button.  
4 Choose between B&W SCAN or COLOUR SCAN  
with the or buttons and confirm with OK.  
5 With the alphanumerical keypad, give a name to  
the scan file (up to 20 characters) and confirm  
with OK.  
6 Choose the scan format between IMAGE and PDF,  
and confirm to start the scan and the recording of  
the document.  
IMAGE allows to have the same kind of file as a  
photo. PDF is a format for the digital documents  
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Phaser 3100MFP/S  
creation.  
With the IMAGE format, if you have  
selected:  
BLACK&WHITE, the picture will  
be saved in TIFF format.  
COLOUR, the picture will be  
saved in JPEG format.  
You can choose the image resolution  
that will be scanned to the USB  
memory key; the default resolution is  
AUTO.  
Important  
Press the  
button several times  
and select the resolution you require:  
Scanning in BLACK&WHITE:  
-
-
icon: text resolution.  
icon: photo resolution.  
- no icon: auto resolution.  
Scanning in COLOUR:  
-
icon: text resolution.  
- no icon: auto resolution.  
Pressing  
immediately starts the scan and sends a  
file to the USB memory key with the parameters defined  
in the scan format.  
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Phaser 3100MFP/S  
PC Features  
Introduction  
Software installation  
This section describes the following installation  
procedures:  
full installation of the Xerox Companion Suite  
software,  
The Xerox Companion Suite software allows the  
connection of a personal computer with a compatible  
machine.  
installation of the drivers only.  
Installing the full software package  
From the PC, you can:  
Turn your PC on and log in as administrator.  
manage the machine, allowing you to set it up  
according to your needs,  
1 Open the CD-ROM drive, insert the installation CD-  
print your documents on the machine from your usual  
applications,  
ROM and close the drive.  
2 An installation procedure is automatically run (Auto  
run). If it does not, double-click on setup.exe at the  
CD-ROM's root.  
scan colour, grey scale or black and white documents  
and edit them on your PC.  
3 A screen titled XEROX COMPANION SUITE appears.  
This screen allows you to install and uninstall the  
software, access the product's user guides or  
browse the CD-ROM contents.  
Configuration requirements  
The minimum configuration requirements for your  
personal computer are:  
4 Place your cursor on INSTALL PRODUCTS and  
confirm with left-click of the mouse.  
Supported operating systems:  
Windows 2000 with at least Service Pack 3,  
Windows XP (Home and Pro),  
Windows 2003 server for printing driver only,  
Windows Vista.  
Processor:  
800 MHz for Windows 2000,  
1 GHz for Windows XP (Home and Pro),  
1 GHz for Windows Vista.  
A CD-ROM drive  
A free USB port  
5 The Products Installation screen appears.  
Place your cursor on ALL PRODUCTS and confirm by  
left-click with the mouse.  
600 Mbytes of available disk space for the installation  
RAM memory:  
The full installation copies the software  
required for the good execution of the  
Xerox Companion Suite kit onto your  
PC.  
128 Mbytes minimum for Windows 2000,  
192 Mbytes minimum for Windows XP (Home and  
Pro).  
The kit consists of:  
- Xerox Companion Suite (machine  
management software, printer drivers,  
scanner, ...),  
1 GByte for Windows Vista.  
- Adobe Acrobat Reader,  
Note  
- PaperPort.  
You may already be the owner of a  
version of the software available in the  
installation CD-ROM.  
In this case use the CUSTOMIZED  
installation, select the software that  
you want to install on your hard drive  
and confirm your choice.  
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Installing drivers only  
This section describes the following installation  
procedures:  
installation of drivers using the Xerox Companion  
Suite software,  
manual installation of drivers.  
Installing the drivers using the Xerox  
Companion Suite software  
Turn your PC on and log in as administrator.  
The installation is launched.  
1 Open the CD-ROM drive, insert the installation CD-  
ROM and close the drive.  
2 An installation procedure is automatically run (Auto  
run). If it does not, double-click on setup.exe at the  
CD-ROM's root.  
3 A screen titled XEROX COMPANION SUITE appears.  
This screen allows you to install and uninstall the  
software, access the product's user guides or  
browse the CD-ROM contents.  
4 Place your cursor on INSTALL PRODUCTS and  
confirm with left-click of the mouse.  
The following screen appears to indicate the  
progression of the installation.  
6 Click on OK to finish the installation.  
5 The Products Installation screen appears.  
Place your cursor on CUSTOMIZED and confirm by  
left-click with the mouse.  
Your Xerox Companion Suite kit is successfully installed  
on your PC.  
You can now connect your machine, refer to paragraph  
You can start the machine's management software from  
the menu START > ALL PROGRAMS > XEROX COMPANION  
SUITE > PHASER 3100 MFP > COMPANION DIRECTOR or by  
clicking on the icon XEROX COMPANION DIRECTOR located  
on your desktop.  
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6 Place your cursor on XEROX COMPANION SUITE and  
10 The final installation is ready to be executed. Click  
on the INSTALL button.  
confirm with left-click of the mouse.  
7 The welcome screen appears. Click on the NEXT  
button to launch the installation of the Xerox  
Companion Suite kit on your PC.  
11 A screen informs you of the installation progress.  
12 Click on OK to finish the installation.  
8 Select INSTALL DRIVERS in the list and click on the  
NEXT button.  
The Xerox Companion Suite software is now installed on  
your PC.  
You can now connect your machine, refer to paragraph  
9 Select the destination folder for installation and  
click on the NEXT button.  
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click on NEXT.  
Installing the drivers manually  
You can install the printer and scan drivers manually  
without running any setup software.  
This installation mode is only possible  
Note  
on Windows 2000, XP and Vista.  
1 Locate your USB cable connectors and connect as  
shown below on the picture.  
6 A screen informs you that the drivers have been  
installed. Click on the CLOSE button.  
You can now use the machine to print and scan your  
documents.  
Connections  
Make sure that your machine is powered off. The  
connection between the PC and the machine requires a  
USB 2.0 shielded cable no more than 3 meters long.  
2 Power on your machine.  
It is recommended to install the  
Xerox Companion Suite software  
first and then to connect the USB  
cable to your machine (see  
The PC detects the device.  
3 Click on LOCATE AND INSTALL DRIVER SOFTWARE  
(RECOMMENDED).  
If you connect the USB cable before  
installing the Xerox Companion  
Suite software the recognition  
Important  
system (plug and play) identifies  
automatically that new hardware has  
been added. To start your machine  
drivers installation, refer to  
instructions on screen. When you  
use this procedure, only printing and  
scanning functions are activated.  
The following screen appears:  
1 Locate your USB cable connectors and connect as  
shown below on the picture.  
4 Open the CD-ROM drive, insert the installation CD-  
ROM and close the drive.  
The drivers are detected automatically.  
5 Select XEROX PHASER 3100MFP in the list and  
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2 Power on your machine.  
Uninstall the drivers using the Xerox  
Companion Suite software  
The PC detects the device and the drivers are  
automatically installed.  
Run the programs removal from the menu START  
>ALL PROGRAMS >XEROX COMPANION SUITE >PHASER  
3100MFP > UNINSTALL.  
3 Once the installation is finished, a message  
indicates that the drivers are installed correctly.  
You can also uninstall XEROX PHASER  
3100MFP drivers using the Windows  
function ADD/REMOVE PROGRAMS from  
Note  
the control panel.  
1 A confirmation screen appears. Click on the YES  
button to continue the XEROX PHASER 3100MFP  
drivers program removal.  
You can now use the machine to print and scan your  
documents.  
Software Uninstallation  
This section describes the following procedures:  
2 The uninstall program is launched. You can cancel  
the removal by clicking on CANCEL.  
full uninstallation of the Xerox Companion Suite  
software,  
uninstallation of the drivers only.  
Uninstall the software from your PC  
Turn your PC on and log in as administrator.  
Uninstall the drivers manually  
Run the programs removal from the menu START  
>ALL PROGRAMS >XEROX COMPANION SUITE >PHASER  
3100MFP > UNINSTALL.  
The following drivers must be removed:  
print driver  
scan driver  
modem driver  
1 A confirmation screen appears. Click on the YES  
button to continue the Xerox Companion Suite  
program removal.  
To remove the print driver:  
1 Open the PRINTERS window (START > CONTROL  
PANEL > PRINTERS AND FAXES or START > CONTROL  
PANEL > HARDWARE AND SOUND > PRINTERS  
depending the operating system).  
2 Delete the XEROX PHASER 3100MFP icon.  
2 The uninstall program is launched. You can cancel  
the removal by clicking on CANCEL.  
3 In the PRINTERS window, right-click with the mouse  
and select RUN AS ADMINISTRATOR > SERVER  
PROPERTIES.  
4 Select the DRIVERS tab.  
5 Select the XEROX PHASER 3100MFP driver and  
click on the REMOVE button.  
Uninstall the drivers from your PC  
Turn your PC on and log in as administrator.  
Depending on the installation mode used, select the  
required uninstallation mode:  
If you have installed the drivers with the Xerox  
Companion Suite software, see paragraph Uninstall  
If you have installed the drivers manually, see  
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Machine Management  
6 Select the option REMOVE DRIVER AND DRIVER  
PACKAGE and click on the OK button.  
The software that you have installed contains two  
machine management applications,  
COMPANION DIRECTOR and COMPANION MONITOR, which  
allow you to:  
check whether the machine is connected to your PC,  
monitor the machine activities,  
monitor the status of the machine consumables from  
the PC,  
7 A confirmation screen appears. Click on the YES  
button to continue.  
quickly access the graphic editor applications.  
8 Click on the DELETE button to confirm the removal.  
To manage the machine, run the Companion Director  
application by clicking on the icon located on your desktop  
or from the menu START >ALLPROGRAMS  
> XEROX COMPANION SUITE > PHASER 3100 MFP >  
COMPANION DIRECTOR.  
Checking the connection between the PC  
and the machine  
To remove scan and modem drivers:  
To check if the connection between the devices is good,  
run the COMPANION MONITOR software from the icon  
located on the desktop and check that the same  
information is displayed on the machine.  
1 Open the DEVICE MANAGER window (START  
>CONTROL PANEL > SYSTEM > HARDWARE > DEVICE  
MANAGER or START >CONTROL PANEL > HARDWARE  
AND SOUND > DEVICE MANAGER, depending on the  
operating system).  
Companion Director  
This graphical Interface allows you to run the utilities and  
the software to manage your machine.  
Graphical presentation  
Run the application by clicking on the XEROX COMPANION  
DIRECTOR icon located on your desktop or from the menu  
START >ALLPROGRAMS > XEROX COMPANION SUITE >  
PHASER 3100 MFP > COMPANION DIRECTOR.  
2 In the OTHER DEVICES sub-menu, select the XEROX  
PHASER 3100MFP item and click on the right button  
of the mouse.  
3 Select UNINSTALL on the menu and left-click with  
the mouse.  
Utilities and applications activation  
The Xerox COMPANION SUITE graphical interface allows  
you to run the following utilities and software:  
4 Click on the OK button to confirm the removal.  
5 In the IMAGING DEVICES sub-menu, select the  
XEROX PHASER 3100MFP item and right-click with  
the mouse.  
get HELP from the current documentation,  
run the PAPERPORT software (Doc Manager).  
6 Select UNINSTALL on the menu and left-click with  
the mouse.  
To run a software or utility contained in the Xerox  
COMPANION SUITE kit, place the cursor on it and left-click  
with the mouse.  
7 Click on the OK button to confirm the removal.  
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Companion Monitor  
Graphical presentation  
Status of the connection  
The status of the connection between the current device  
and the PC is indicated by a colour. The following table  
defines the possible states of the connection.  
Run the application by clicking on the XEROX COMPANION  
MONITOR icon located on your desktop or from the menu  
START >ALLPROGRAMS > XEROX COMPANION SUITE >  
PHASER 3100 MFP > COMPANION MONITOR.  
Colour  
Yellow  
State  
Connection in progress.  
Green  
Red  
Connection established.  
The PC cannot connect to the device.  
Check the USB connection.  
Device parameters  
1 Select a device by clicking on its line in the list and  
click on PROPERTIES to configure the scanning  
parameters to be applied for this device when you  
use the SCAN TO function.  
From this screen you can monitor the information or  
configure your machine from the tabs:  
DEVICE SELECTION: Displays the list of devices  
managed by the PC.  
COMPANION: Presents the machine screen (USB  
connection only).  
CONSUMABLES: Displays the consumables status.  
Device management  
This tab shows the list of devices managed by the PC.  
2 Select the desired scan MODE in the drop-down  
Selecting the current device  
menu.  
Only one device at a time may be connected to the PC.  
The current device may be selected by clicking on the  
radio button corresponding to the device.  
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Xerox Companion Suite features  
3 Select the desired scan RESOLUTION in the drop-  
down menu.  
Document scanning  
The document analysis can be carried out in two ways:  
either by the SCAN TO function (application accessible  
from the Companion Director window or from the  
SCAN button on the machine),  
or directly from a standard compatible application.  
Scanning with Scan To  
Run the application by clicking on the XEROX COMPANION  
DIRECTOR icon located on your desktop or from the menu  
START >ALL PROGRAMS >XEROX COMPANION SUITE >  
PHASER 3100 MFP > COMPANION DIRECTOR.  
4 Click OK to confirm the new parameters.  
Removing a device  
1 Select the device from the list and click the minus  
sign or REMOVE button.  
2 To confirm the removal of the device, click YES. To  
cancel the removal, click NO.  
The device is no longer displayed in the list.  
1 Click on the SCAN TO graphical image or press the  
SCAN button on your machine and select SCAN-  
TO-PC.  
Display the consumable status  
2 Select the desired options.  
The following information will be available from the  
CONSUMABLES tab:  
current consumables status,  
number of printed pages,  
number of scanned pages,  
number of sent and received pages.  
3 Customise the advanced properties of the scan by  
clicking on the ADJUST THE QUALITY OF THE  
SCANNED PICTURE link.  
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4 Adjust the desired parameters and click on the OK  
Printing in duplex mode with the machine  
button.  
The machine offers the ability to print a document in  
manual duplex mode from your PC.  
In manual duplex, the print  
quality and paper transport are  
not guaranteed.  
- If a problem occurred during  
the printing of the first side of  
your document, such as  
wrinkling, dog ears, etc., do not  
use this sheet for manual  
duplexing.  
CAUTION  
- When you load paper, please  
true up the end of paper on a flat  
surface.  
5 Click on the SCAN button, you can follow the  
ongoing scan on the screen.  
For best results, we recommend  
that you use 80 g/m² A4 paper or  
20 lbs/m² Letter paper.  
6 At the end of the scan, the scanned picture appears  
in the PaperPort window.  
To print a document in manual duplex mode:  
The duplex printing mode is  
available only in a paper size  
managed by the paper tray.  
The manual tray cannot be used to  
print in duplex mode.  
Important  
1 Use the PRINT command from the FILE menu of the  
currently open application on the screen.  
2 Select the XEROX PHASER 3100MFP printer.  
3 Check the Duplex box and choose among the two  
binding modes:  
If the PaperPort software is not  
installed on your hard drive, the  
scanned picture will appear on your  
desktop in TIFF format.  
Binding mode  
Long sides  
Printing  
Note  
Printing  
You have the ability to print your documents via a USB  
connection or a WLAN connection.  
Short sides  
During the installation of the Xerox Companion Suite  
software, the XEROX PHASER 3100MFP printer driver will  
be installed automatically onto your PC.  
4 Click on the OK button to begin printing.  
5 The machine prints the odd pages (from the higher  
Printing to the machine  
odd page to page 1) and the LCD screen displays:  
Printing a document on the machine from your PC is like  
printing a document in Windows.  
** PRINTING **  
** PC **  
1 Use the PRINT command from the FILE menu of the  
currently open application on the screen.  
2 Select the XEROX PHASER 3100MFP printer.  
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6 Once the odd pages are printed, the LCD screen  
displays the message **PUT THE PRINTED SHEETS IN  
THE PAPER TRAY WITH THE PRINTED SIDE VISIBLE...:  
9 Even pages are printed on the other side of the  
sheets. Once all pages are printed, remove the  
explanation sheet.  
** PUT THE PRIN  
... AND PRESS <OK>  
If a paper jam or a paper size error  
occurs, the job is cancelled. You  
must then resubmit the print job.  
Important  
The PC generates and prints a page  
explaining how to reload the sheets  
for a duplex job. Read this page  
carefully and place it back with the  
other sheets.  
Important  
it is very important that you return  
the explanation sheet to the paper  
tray to continue printing correctly.  
7 Place the sheets in the paper tray as indicated on  
the explanation page and below.  
The following illustrations describe the necessary  
operations depending on the selected binding  
mode:  
Long sides  
Short sides  
8 Press OK on the control panel to resume printing.  
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To replace the print cartridge, proceed as shown below.  
Maintenance  
1 Insert the smart card provided with the new print  
cartridge as shown on the picture below.  
Service  
General information  
For your safety, it is imperative to  
refer to the security directives  
presented in chapter Security,  
page 1.  
CAUTION  
The following message appears:  
To ensure that your machine is kept in the best  
conditions, it is recommended that you periodically clean  
the interior of the machine.  
CHANGE TONER?  
YES=OK - NO=C  
2 Press OK.  
Please respect the following rules while using this  
machine:  
The following message appears:  
OPEN FRONT COVER  
REPLACE TONER  
- Do not leave the scanner cover open.  
- Do not try to lubricate the device.  
- Do not close the scanner cover violently or do not  
apply vibrations to the machine.  
- Do not open the print cartridge access cover while  
printing.  
- Do not try to disassemble the machine.  
- Do not use paper which has stayed in the tray for too  
long.  
3 Stand in front of the device.  
4 Grasp the left and right sides of the cover and pull  
it towards you at the same time.  
5 Raise and remove the print cartridge from the  
machine.  
6 Unpack the new cartridge, insert it into its slot by  
pushing it until it clicks, then gently push the handle  
down (as shown below).  
Print cartridge replacement  
Your machine comes with a current consumable  
management system. It tells you if your print cartridge is  
close to its end of cycle.  
The following messages will appear on your machine  
screen when the print cartridge reaches the critical  
threshold (less than 10% print cartridge left) and when it  
is empty:  
TONER NEAR  
END  
TONER EMPTY  
REPLACE <OK>  
You can however change the print cartridge at any time,  
before it reaches its end of cycle.  
Always use the smart card provided  
when replacing the print cartridge.  
The smart card contains the  
information necessary to reset the  
level of toner. Replacing the print  
cartridge without using a smart card  
may result in the consumable  
management system being  
inaccurate.  
Important  
7 Close the cover.  
The following message appears:  
HAVE YOU CHANGED  
THE TONER? <OK>  
8 Press OK.  
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A wait message appears.  
Printer issues  
PLEASE  
WAIT  
Error messages  
The smart card is read.  
When the printer encounters any of the problems  
described below, the corresponding message is shown  
on the machine display.  
NEW TONER  
REMOVE CARD  
Message  
Action  
9 Remove the smart card from the reader, your  
machine is ready to print again.  
Check the presence of a  
print cartridge in the  
machine.  
CHECK TONER  
Issues with smart cards  
If you use a smart card that has already been used, the  
machine will display:  
Indicates that your  
consumable will need  
changing soon.  
TONER NEAR END  
PLEASE  
WAIT  
REPLACE PAPER  
HEATING  
Add paper in tray.  
then,  
Message displayed when  
starting the machine.  
REMOVE CARD  
ALREADY USED  
CLOSE COVER  
PRINTER  
The printer front cover is  
open, close it.  
If you use a defective smart card, the machine will display:  
PLEASE  
WAIT  
TONER EMPTY  
REPLACE <OK>  
Replace the print cartridge.  
then,  
A sheet of paper is jammed  
in the machine. Take out  
the print cartridge and  
remove the jammed paper  
sheet. Take out the paper  
tray and remove the  
UNKNOWN CARD  
REMOVE CARD  
PAPER JAM  
REMOVE TONER  
If the C button is pressed while the smart card is being  
read, the machine displays:  
jammed paper sheet. Then  
open and close the  
consumable cover.  
ACTION CANCELLED  
REMOVE CARD  
A sheet of paper is jammed  
in the machine. Open the  
paper jam cover. Remove  
the jammed paper sheet.  
Then open and close the  
consumable cover.  
Cleaning  
PAPER JAM  
EXTERNAL TRAY  
Document glass cleaning  
When one or more vertical lines appear on the copies,  
clean the glass of the scanner.  
PAPER EMPTY  
Add paper in the paper tray.  
1 Open the scanner cover until it is standing in  
vertical position.  
After one of the error messages listed  
above is displayed it may result in the  
cancellation of an active print job (see  
2 Wipe the glass with a soft lint-free cloth dampened  
Note  
with mild alcohol.  
3 Close the scanner cover.  
4 Make a copy to check that the symptoms have  
disappeared.  
Printer cleaning  
Dust, dirt and paper debris on the exterior and internal  
surfaces of the printer can affect its operation. We advise  
that it be cleaned regularly.  
Cleaning the machine’s exterior surfaces  
Clean the external part of the printer with a soft cloth  
dampened in mild detergent.  
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Phaser 3100MFP/S  
Paper jam  
Miscellaneous issues  
When printing, a sheet of paper may get stuck in the When turning on the terminal, nothing is displayed on  
printer or the paper tray and cause a paper jam.  
the screen.  
Check the connection between the power cord and the  
outlet.  
In case of a paper jam in the machine, the following  
message appears:  
PAPER JAM  
PC printing issues  
EXTERNAL TRAY  
This section details how the machine handles a print  
request after having encountered an issue (paper jam,  
connection loss, etc.).  
1 Open the paper jam cover located at the back of  
the machine.  
2 Remove the jammed sheet of paper and close the  
Refer to the sections below to know if the printing of your  
document will resume or will be cancelled, depending on:  
cover.  
the connection to the PC,  
the problem encountered during printing.  
PC printing via USB connection  
Issue encountered  
Print request handling  
Once the problem is resolved,  
printing resumes from the first  
non-printed page.  
Paper empty  
No paper feed  
Paper jam  
Once the problem is resolved,  
printing resumes from the first  
non-printed page.  
3 Open and close the front cover.  
The printer starts again automatically.  
Exception: If the document  
was to be printed in manual  
duplex mode, the printing of  
the document is cancelled.  
The fusion unit can reach a very  
high temperature during the  
operation. To prevent any harm, do  
Paper format problem  
CAUTION  
not touch this area. For details,  
The printing of the active  
document is cancelled.  
Documents waiting to be  
printed, however, will print  
after the print cartridge is  
replaced.  
Toner empty  
In case of paper jam, the following message appears:  
PAPER JAM  
REMOVE TONER  
The machine switches to idle  
mode after a timeout (30  
seconds by default).  
The printing of the active  
document is cancelled.  
Documents waiting to be  
printed, however, will be  
printed.  
1 Remove the print cartridge and check if a sheet is  
jammed.  
2 Remove the sheet of paper which causes the paper  
Pause requested  
from the spooler  
jam.  
3 Put the print cartridge in the machine, or remove  
the paper tray and remove the sheet of paper which  
causes the paper jam.  
4 Check that the paper sheets in the paper tray are  
correctly placed.  
Once the problem is resolved,  
the printing of the document  
restarts from the beginning,  
regardless of the number of  
pages already printed before  
the connection loss.  
Loss of USB  
connection  
5 Replace the paper tray in the machine.  
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Phaser 3100MFP/S  
PC printing via WLAN connection  
Firmware update  
Updating the machine firmware requires that the Xerox  
Companion Suite software be installed on your PC, and  
that the PC is connected to the machine (see PC  
Issue encountered  
Print request handling  
Once the problem is resolved,  
printing resumes from the first  
non-printed page.  
Paper empty  
updates are available for your machine, and download the  
appropriate update file on your PC.  
No paper feed  
Paper jam  
Once the problem is resolved,  
printing resumes from the first  
non-printed page.  
Then, access the update utility (START > ALL PROGRAMS  
> XEROX COMPANION SUITE > PHASER 3100 MFP  
Exception: If the document  
was to be printed in manual  
duplex mode, the printing of  
the document is cancelled.  
> COMPANION -  
downloaded file and launch the update.  
FIRMWARE  
UPDATE),  
select  
the  
Paper format problem  
manual after the software is updated.  
The printing of the active  
document is cancelled.  
Documents waiting to be  
printed, however, will be  
printed.  
Toner empty  
or  
Printing resumes from the  
first non-printed page.  
The machine switches to idle  
mode after a timeout (30  
seconds by default).  
The printing of the active  
document is cancelled.  
Documents waiting to be  
printed, however, will be  
printed.  
Pause requested  
from the spooler  
Once the problem is resolved,  
the printing of the document  
restarts from the beginning,  
regardless of the number of  
pages already printed before  
the connection loss.  
Loss of WLAN  
connection  
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Phaser 3100MFP/S  
Specifications  
Physical specifications  
Dimensions:  
Weight:  
344 x 447 x 386 mm  
11,6 kg  
Electrical specifications  
Power supply (see rating plate):  
Single phase 120 V - 50/60 Hz - 8.5 A or  
Single phase 220-240 V - 50/60 Hz - 4.5 A  
according model (see rating plate)  
10 W typical in powersave  
Electric consumption:  
13 W typical in standby  
340 W average during printing (900W peak)  
Environmental specifications  
Operating temperature:  
10 °C to 27 °C [50 °F to 80.6 °F] with an ambient humidity  
included between 15 to 80% (up to 32°C [89.6 °F] with an ambient  
humidity included between 15 to 54%)  
Peripheral specifications  
Printer  
Type:  
Resolution:  
Speed:  
Laser (on normal paper)  
600 dpi  
a
20 ppm maximum  
Preheating time:  
First page out time:  
21 sec.  
13 sec.  
a. Printing speed may vary depending on used operating systems, computer specifications, software applications, connection modes  
(USB or WLAN), paper sizes as well as file types and sizes.  
Copier  
Type:  
Autonomous Black and White  
20 ppm maximum  
600 dpi  
99 pages maximum  
25 % to 400 %  
Copy speed:  
Resolution:  
Multiple copies:  
Zoom range:  
Scanner  
Type:  
Colour depth:  
Resolution:  
Colour scanner  
36 bits  
600 dpi (optical)  
2400 dpi (interpolated)  
TWAIN, WIA  
Letter  
Software compatibility:  
Maximum paper size:  
Printing supports  
Main paper tray capacity:  
Output tray capacity:  
Main tray paper size:  
250 sheets maximum (60 g/m²), 200 sheets maximum (80 g/m²)  
50 sheets  
A4, A5, Statement, Legal, Letter  
60 to 105 g/m² paper  
A4, A5, Statement, Legal, Letter, B5, exec, A6  
52 to 160 g/m² paper  
Paper size for manual printing:  
PC connection  
Slave USB 2.0 port (PC connection)  
Master USB 2.0 port (Wlan connection, reader, USB memory key reader)  
Operating System: Windows 2000 SP3, Windows XP, Windows Vista, Windows 2003 server (for printing only)  
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Phaser 3100MFP/S  
Consumable specifications  
Print cartridge  
Phaser 3100MFP Standard-Capacity Print Cartridge  
106R01378  
106R01379  
Phaser 3100MFP High-Capacity Print Cartridge  
Specifications are subject to changes for improvement without notice.  
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Phaser 3100MFP/S  
Customer Information  
As part of our continuing quest for total customer satisfaction, all of our products are made with ease-of-use and  
reliability in mind.  
If you need assistance during or after product installation, please visit the Xerox website for online solutions and  
support:  
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