Toshiba All in One Printer E STUDIO230 280 User Manual

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GENERAL PRECAUTIONS (Cont.)

Other Points

- Make sure that there is enough space around the system to facilitate changing of parts and maintenance.

If there is insufficient space, some operations, such as bypass feeding, will become difficult and the

multifunctional digital systems could even break down.

To insure optimal operation, allow clearances of at least 80 cm on the right, and 10 cm on the left and

behind (refer to the illustration below).

10cm

80cm

10cm

- Adverse environmental conditions may affect the safe operation and performance of the multifunctional

digital systems, and the multifunctional digital systems could break down.

- Avoid locations near windows or with exposure to direct sunlight.

- Avoid locations with drastic temperature fluctuations.

- Avoid too much dust.

- Avoid location that suffer from vibration.

- Allow the air to flow freely and make sure there is a ventilator.

With inadequate ventilation, the unpleasant odor released by ozone will begin to dominate the

atmosphere.

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When Using the Multifunctional Digital Systems

Warning

- DO NOT place metallic objects or containers with water (flower vases, coffee cups, etc.) on or near the

multifunctional digital systems. And keep paper clips and staples away from the air vent. This could cause

a fire or give you an electric shock.

- If the multifunctional digital systems becomes excessively hot, smoke comes out of it or there is an odd

smell or noise, proceed as follows.

Turn the main switch OFF and remove the plug from the outlet, then contact your service representative.

- If the multifunctional digital systems will not be used for more than one month, remove the plug from the

outlet for safety purposes during that time.

This could cause a fire or give you an electric shock if an insulation failure occurs.

Caution

- DO NOT place heavy objects (4 kg or more) on the original glass and do not press on it with force.

Breaking the glass could cause personal injury.

- DO NOT place heavy objects (4 kg or more) on the multifunctional digital systems. If the objects fall off,

this could cause injury.

- DO NOT remove or connect the plug with wet hands, as this could give you an electric shock.

- DO NOT touch the fuser unit and the metal area around it. Since they are very hot, you could be burned

or the shock could cause you to get your hand injured in the machine.

- When changing the angle of the control panel, be careful not to let your hands be caught in the gap

between the equipment and the control panel. This could cause personal injury.

- Be careful not to let your fingers be caught when closing the drawer.

This could injure you.

- Be careful not to let your fingers be caught between the equipment and the finisher (optional).

This could injure you.

- Be careful not to let your fingers be caught between the equipment and the automatic duplexer.

This could injure you.

- DO NOT place 3 kg or more of objects on an optional work table. Breaking the work table could cause

personal injury.

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GENERAL PRECAUTIONS (Cont.)

- DO NOT touch the metal portion of the guide board in the automatic duplexer as it could burn you.

1: Warning for high temperature areas (Ventilation holes)

2: Warning for high temperature areas (Fuser unit)

Other Points

- Be very careful to treat the touch panel gently and never hit it. Breaking the surface could cause

malfunctions.

- DO NOT turn the power OFF with jammed paper left inside the multifunctional digital systems.

This could cause malfunctions when the main switch is turned ON next time.

To turn the power OFF, see "Turning off the Power (Shutting down)"

- Be sure to turn the power OFF when leaving the office or if there is a power outage. However, DO NOT

turn the power OFF if the weekly timer is in use.

To turn the power OFF, see "Turning off the Power (Shutting down)"

1. DESCRIPTION OF EACH COMPONENT ...........................................................................2 0

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During Maintenance or Inspection

Warning

- NEVER attempt to repair, disassemble or modify the multifunctional digital systems by yourself. You could

cause a fire or get an electric shock.

ALWAYS contact your Service representative for maintenance or repair of the internal parts of the

multifunctional digital systems.

- ALWAYS keep the plug and outlet clean. Prevent them from accumulating dust and dirt. This could cause

a fire and give you an electric shock due to the heat released by electric leakage.

- DO NOT let liquids such as water and oil get into the system when cleaning the floor. This could cause a

fire and give you an electric shock.

Caution

- DO NOT touch the stapling area. The actual needle point could cause you personal injury. "Saddle-stitch

Finisher (MJ-1025)"

Page 278

Other Points

- DO NOT use such solvents as thinner or alcohol when cleaning the surface of the multifunctional digital

systems.

- This could warp the shape of the surface or leave it discoloured.

- When using a chemical cleaning pad to clean it, pay attention to any cautionary points.

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GENERAL PRECAUTIONS (Cont.)

When Handling Supplies

Caution

- NEVER attempt to incinerate toner cartridges. This could cause an explosion. DO NOT dispose of used

toner cartridges. Your service technician will collect them. "2.REPLACE TONER CARTRIDGE SYMBOL"

Page 254

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DISCLAIMER NOTICE

The following notice sets out the exclusions and limitations of liability of TOSHIBA TEC CORPORATION

(including its employees, agents and sub-contractors) to any purchaser or user (‘User’) of the e-

STUDIO230/280, including its accessories, options and bundled software (‘Product’).

1 The exclusion and limitations of liability referred to in this notice shall be effective to the fullest extent

permissible at law. For the avoidance of doubt, nothing in this notice shall be taken to exclude or limit

TOSHIBA TEC CORPORATION’s liability for death or personal injury caused by TOSHIBA TEC

CORPORATION’s negligence or TOSHIBA TEC CORPORATION‘s fraudulent misrepresentation.

2 All warranties, conditions and other terms implied by law are, to the fullest extent permitted by law,

excluded and no such implied warranties are given or apply in relation to the Products.

3 TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage

whatsoever caused by any of the following:

(a) use or handling of the Product otherwise than in accordance with the manuals, including but not

limited to Operator’s Manual, User‘s Guide, and/or incorrect or careless handling or use of the Product;

(b) any cause which prevents the Product from operating or functioning correctly which arises from or

is attributable to either acts, omissions, events or accidents beyond the reasonable control of TOSHIBA

TEC CORPORATION including without limitation acts of God, war, riot, civil commotion, malicious or

deliberate damage, fire, flood, or storm, natural calamity, earthquakes, abnormal voltage or other

disasters;

technicians authorized by TOSHIBA TEC CORPORATION; or

(d) use of paper, supplies or parts other than those recommended by TOSHIBA TEC CORPORATION.

4 Subject to paragraph 1, TOSHIBA TEC CORPORATION shall not be liable to Customer for:

(a) loss of profits; loss of sales or turnover; loss of or damage to reputation; loss of production; loss of

anticipated savings; loss of goodwill or business opportunities; loss of customers; loss of, or loss of use

of, any software or data; loss under or in relation to any contract; or

(b) any special, incidental, consequential or indirect loss or damage, costs, expenses, financial loss or

claims for consequential compensation;

whatsoever and howsoever caused which arise out of or in connection with the Product or the use or

handling of the Product even if TOSHIBA TEC CORPORATION is advised of the possibility of such

damages.

TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage caused

by any inability to use (including, but not limited to failure, malfunction, hang-up, virus infection or other

problems) which arises from use of the Product with hardware, goods or software which TOSHIBA TEC

CORPORATION has not directly or indirectly supplied

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DISCLAIMER NOTICE (Cont.)

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1. BEFORE USING

EQUIPMENT

Main Component s ................................................................................................................2 0

Optional Equipment .............................................................................................................2 1

Control Panel .......................................................................................................................2 3

Adjustment of the Angle of the Control Pane l ......................................................................2 5

T o uch Panel .........................................................................................................................2 7

2. TURNING ON THE POWER SWITCH ................................................................................3 1

Turning on/off the Powe r ......................................................................................................31

Controlling the Use of the Copier with Department Codes ..................................................3 3

Controlling the Use of the Copier Using the Optional Key Copy Counte r ............................3 4

3. SWITCHING TO THE ENERGY-SAVING MODE ................................................................3 5

4. SETTING COPY PAPER .....................................................................................................3 6

Acceptable Copy Paper Types and Size s ............................................................................3 6

T o shiba-Recommended Paper/Handling and Storing Paper ...............................................3 8

Changing the Paper Size of the Drawer/Setting the Drawer for Special Uses.....................3 9

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1. DESCRIPTION OF EACH COMPONENT

Main Components

1: Front cover

2: Drawers

8: Inner tray

9: Control panel

3: Operator’s manual pocket (back side) 10: Touch panel

4: Power switch

5: Automatic duplexer

6: Bypass tray

11: Touch panel contrast adjustment volume

12: Toner

*1, *2: Optional

7: Original scale

(

)

(

)

1.BEFORE USING EQUIPMENT

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Optional Equipment

1 : Original cover (KA-3511)

Holds an original.

2 : Reversing automatic document feeder (MR-3016)

Automatically feeds a placed stack of originals one by one to have them copied.

3 : Key copy counter (MU-8, MU-10)

Records or accumulates the number of output pages separately for each person or group.

4 : Offset tray (MJ-5005)

Enables copied and printed sets to be collated or stacked in groups with each set being offset.

5 : Job separator (MJ-5004)

Enables Faxes, copies and prints to be output onto separate paper trays.

6 : Large capacity feeder (KD-1012)

Feeds up to 2,500 sheets of LT paper (20 lb. Bond) (recommended by Toshiba) continuously.

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1.DESCRIPTION OF EACH COMPONENT (Cont.)

7 : Paper feed pedestal (KD-1011)

Adds one drawer to the equipment.

8 : Additional drawer module (MY-1021)

Enables one drawer to be added to the paper feed pedestal.

9 : Saddle-stitch finisher (MJ-1025)

Enables the saddle stitching in addition to the sort/group mode and stapling. (Hole punch unit can be

installed.) Requires the Bridge unit (KN-3520 sold separately) for the installation.

10: Single-staple finisher (MJ-1022)

Enables the sort/group mode and stapling. Requires the Bridge unit (KN-3520 sold separately) for the

installation.

11: Hole punch unit (MJ-6005)

Makes punching holes on output pages.

We have other options: Work tray (KK-3511), Fax board (GD-1150), Printer kit (GM-1020), Printer/Scanner

kit (GM-2020), Scanner upgrade kit (GM-3020), Fax board 2nd line (GD-1160), Wireless LAN adapter (GN-

1010), Scrambler board (GP-1030), Parallel interface kit (GF-1140)

Contact your service technician or representative for the details.

1.BEFORE USING EQUIPMENT

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Control Panel

When operating the equipment and specifying the various settings through the equipment itself, use the

buttons on the control panel.

10 11 12 13

17 20 19

1 : [HELP] button

When pressing this button, appropriate operation procedures are displayed.

2 : [USER FUNCTIONS] button

Press this button to set the paper size of the drawer, the drawer for special use, or to set/register the

settings including such as the change of the default setting of the copy, scan and Fax functions.

See the [User Functions Guide].

3 : [TEMPLATE] button

Use this button to store and recall the various settings that are frequently used for copy, scan and Fax

functions.

4 [EXTENSION] button

This is the button to extend functions in the future. It is invalid at present.

5 : [e-FILING] button

Use this button to access the saved image data.

6 : [SCAN] button

Press this button to use the scanning function. (Optional printer/scanner kit or both printer kit and scanner

upgrade kit is required.)

7 : [COPY] button

Press this button to use the copy function.

8 : [FAX] button

Press this button to use the Fax/Internet Fax function. (Optional FAX board, printer/scanner kit, or both

printer kit and scanner upgrade kit is required.)

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1.DESCRIPTION OF EACH COMPONENT (Cont.)

9 : PRINT DATA/MEMORY RX/FAX communication

If these lamps light, they show the status of receiving data, receiving original(s) standing by to be printed

and currently used telephone line (1 or 2).

10: [INTERRUPT] button

Use this button to interrupt the copying job in process and to perform another copying job.

You can resume the interrupted copying job by pressing this button again.

11: [JOB STATUS] button

Use this button to confirm each status of print or scan or Fax, and journal for TX or RX of Fax.

"1.JOB STATUS"

Page 190

12: [ACCESS] button

Use this button when the department codes have been set.

If this button is pressed after copying, the next user cannot use the copy function without keying in the

registered department code. (See the [User Functions Guide].)

13: [ENERGY SAVER] button

If you are not going to use the equipment for a while, press this button. The equipment enters the energy

saving mode and all the display lamps are turned off.

14: [FUNCTION CLEAR] button

When this button is pressed, all selected functions are cleared and returned to the default settings.

"2.GENERAL COPYING PROCEDURES"

*Automatic Function Clear

Page 54

Even if you do not press the [FUNCTION CLEAR] button, within the specified period of time after copying

is finished or after the last button is pressed in a copy procedure, the automatic function clear mode will

clear all settings to defaults, and the basic screen will be displayed. While the department management

function is being operated, the display returns to the access code input screen.

15: [STOP] button

Use this button to stop an ongoing scan and copy operation.

16: [START] button

Press this button to start copying, scanning and Fax operation.

17: Digital keys

Use these keys to enter the number of copies you want to make and so on.

18: [CLEAR] button

Use this button to correct numbers entered with the digital keys such as an incorrect copy quantity.

19: ERROR lamp

ERROR lamp lights in red when an error occurs and the equipment needs some actions.

20: [MONITOR/PAUSE] button

This button is used when the copier is used as a Fax (optional). (See the [Operator’s Manual for Facsimile

Function] for detail.)

21: Touch Panel

The state of a copier and directions for its operation are expressed as characters and illustrations.

1.BEFORE USING EQUIPMENT

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Adjustment of the Angle of the Control Panel

When Adjusting the Angle of the Control Panel

The angle of the control panel is adjustable at any angle from 5 to 45 degrees from the horizontal position

(at the time of installation).

* When changing the angle of the control panel, be careful not to let your hands be caught in the gap

between the equipment and the control panel. This could injure you.

When Fixing the Angle of the Control Panel

When you want to fix the angle of the control panel (at 7 degrees from the horizontal position), move the

stopper attached on the backside of the control panel from the position (1) to (2).

Perform the following procedure to move the stopper.

1: The position where the angle is adjustable.

2: The position where the angle is fixed.

( )

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1.DESCRIPTION OF EACH COMPONENT (Cont.)

1 ^{Slightly shift the stopper to the right, and}

then pull it out.

2 ^{Fit the latches of the stopper in the hole of}

the position (2) and insert them turning

the stopper itself.

3 ^{Shift the stopper to the left until it clicks.}

- The angle of the control panel is fixed at 7 degrees.

1.BEFORE USING EQUIPMENT

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Touch Panel

When the power is turned on, and ‘READY’ is displayed, the basic screen of the copy function is shown on

the touch panel.

On the screen, currently set functions, selected functions and the copier status are shown via messages

and illustrations.

* The contents of the touch panel screens in this manual show the equipment with all options.

1: Message

6: Date and time

2: Reproduction ratio

3: Total copy quantity

4: Currently selected drawer size

5: Remaining paper level

7: Set functions confirmation button

8: Function setting area

9: Index buttons

Message Display

The following information is shown on the touch panel:

Equipment status, operational instructions, cautionary messages, reproduction ratios, total copy quantity,

paper size of a selected drawer, amount of paper in a selected drawer and the date and time.

Touch-buttons

The various function items are touch-button selectable. Press any buttons lightly with your finger.

- Index buttons

This button is used for switching the menu. The type and the number of the index buttons varies

depending on each function of Copy, Scan and Fax.

- Function setting area

This is an area for selecting and setting each function.

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1.DESCRIPTION OF EACH COMPONENT (Cont.)

- [SETTINGS] (set functions confirmation) button

This button allows you to confirm the functions that have been set.

(An example is shown below.)

- The icons displayed on the screen are as follows (some icons may not appear on the screen):

1.BEFORE USING EQUIPMENT

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Clearing the Functions Selected

If you press any button that is half-tone shaded, the function selected is cleared. Also, if the copier is left

inactive for a while, the automatic function clear works and the setting will be cleared.

- Automatic Function Clear

Even if you do not press the [FUNCTION CLEAR] button, within the specified period of time (default

setting: 45 seconds) after outputting is finished or after the last button is pressed in a procedure, the

automatic function clear mode will work to clear all settings, and the basic screen of the copy function will

be displayed. While the department management function is being operated, the display returns to the

department code input screen.

The period for the automatic function clear is selectable. (See the [User Functions Guide].)

Touch Panel Contrast Adjustment Volume

To adjust the contrast of the touch panel, turn the adjustment volume on the left side of the control panel.

(See the illustration.)

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1.DESCRIPTION OF EACH COMPONENT (Cont.)

Setting Letters

The following screen is provided for entering letters.

To enter numbers, use the digital keys on the control panel.

The following buttons are used to enter letters.

- [CapsLock] Press this button to switch capital letters and small letters.

- [B Space] Press this button to delete the letter before the cursor.

- [Space]

Press this button to enter a space.

Press these buttons to move the cursor.

Press this button to fix all entered letters.

Press this button to cancel entry of letters.

Press this button to display the special characters.

Press this button to enter capital letters.

- [ENTER]

- [Cancel]

- [Next]

- [Shift]

1.BEFORE USING EQUIPMENT

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2. TURNING ON THE POWER SWITCH

Turning on/off the Power

Turning on the Power Switch

1 ^{Open the switch cover, and then turn ON}

the power switch.

- “Wait Warming Up” appears on the Basic screen on the touch

panel.

2 ^{About 25 seconds later, the equipment}

will be ready.

- “READY” appears on the Basic screen.

- While the copier is warming up, you can use the Auto Job Start

function. "3.AUTO JOB START (JOB PRESET)"

- “POWER FAILURE” message:

Page 57

When restarting the equipment due to the power failure, etc.,

“POWER FAILURE” appears at the upper right of the screen. To

clear it, press the [FUNCTION CLEAR] button twice.

The job in progress at the time of the power failure is deleted.

Turning off the Power (Shutting down)

When turning off the power of the equipment, perform the following shutdown procedure.

DO NOT turn off the power by switching off the power switch of the equipment as it can cause the failure of

the hard disc.

Before turning off the power, be sure that the following 3 conditions are satisfied.

- No jobs are left in the printing job list. See "1.JOB STATUS"

Page 190.

- Make sure that none of PRINT DATA, MEMORY RX and Fax communication lamps is blinking.

- No PCs access the equipment via network.

1 ^{Press the [USER FUNCTIONS] button on}

the control panel.

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2.TURNING ON THE POWER SWITCH (Cont.)

2 ^{Press the [USER] button to enter the user}

setting menu, and then press the

[SHUTDOWN] button.

3 ^{“Processing job will be deleted. Are you}

sure you want to shutdown?” appears on

the screen. Press the [YES] button.

- To cancel the shutdown operation, press the [NO] button.

4 ^{“Shutdown in progress” appears on the}

screen, and then the equipment is shut

down.

- The power switch automatically returns to the OFF position.

1.BEFORE USING EQUIPMENT

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Controlling the Use of the Copier with Department Codes

With the use of the department codes, you can restrict users as well as manage copy volumes made by

individual groups or departments of your company. See the [User Functions Guide].

* The department codes and the key copy counters ("Controlling the Use of the Copier Using the Optional

Key Copy Counter"

Page 34) cannot be used together.

1 ^{When the department management}

function is in use, the screen shown on

the right appears immediately after the

power switch is turned on.

- The same screen is displayed when the [ACCESS] button is

pressed or the automatic function clear mode is activated.

2 ^{Key in a registered department code (5-}

digit).

- The copier will be ready for copying.

If “Enter Department Code” remains, the department code you have

entered may be incorrect. Press the [FUNCTION CLEAR] button or

[CLEAR] button, and then key in the correct code.

- After Copying is finished.

If the department control function is in use, be sure to press the

[ACCESS] button on the control panel after finishing the use of

the equipment. The display returns to the department code input

screen and the department management function will remain

active.

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2.TURNING ON THE POWER SWITCH (Cont.)

Controlling the Use of the Copier Using the Optional Key Copy Counter

When the optional key copy counter is available, you can only make copies by inserting your key copy

counter. When you make copies with your key copy counter inserted, the number of copies made is

recorded (or added up) in the counter. Any number of key copy counters can be used.

* For instructions on how to use the key copy counter, consult your service technician.

* Key copy counters and access codes ("Controlling the Use of the Copier with Department Codes"

Page 33) cannot be used together.

1 ^{“Insert key copy counter” appears on the}

Basic screen.

2 ^{Insert your key copy counter slowly in the}

direction as shown on the right until it

comes to a stop.

Do not pull out the key copy counter during copying.

After Copying is Finished

After you have finished making copies, remove your key copy

counter.

1.BEFORE USING EQUIPMENT

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3. SWITCHING TO THE ENERGY-SAVING MODE

Switching to the energy-saving mode is available only when one the following options is installed.

- Fax board

- Printer kit

- Printer kit and scanner upgrade kit

- Printer/scanner kit

If you are not going to use the equipment for a while, press the [ENERGY SAVER] button on the control

panel for a few seconds to enter the energy saving mode.

In this mode, the display and lighted button on the control panel are turned off and the [ENERGY SAVER]

button lights in green. To start the equipment again, press the [ENERGY SAVER] button (or [COPY],

[SCAN], [FAX], [e-FILING], [START] button on the control panel). (To enable the [SCAN] button, optional

printer/scanner kit or both printer kit and scanner upgrade kit is required. To enable the [FAX] button,

optional FAX board, printer/scanner kit, or both printer kit and scanner upgrade kit is required.)

* In the energy-saving mode, when a job for printing, Fax, Internet Fax or E-mail is received, the equipment

becomes automatically ready status.

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4. SETTING COPY PAPER

Acceptable Copy Paper Types and Sizes

Feeder

Drawers

Paper Type

Paper Size

(Standard Size)

Maximum sheet capacity

Plain Paper

600 sheets (64 g/m )

(The optional

drawers

A/B format:

(64-80 g/m )

550 sheets (80 g/m )

A3, A4, A4-R, A5-R, B4, B5, B5-R,

FOLIO (210 mm x 330 mm)

Thick 1

450 sheets (81-105 g/m )

included)

(81-105 g/m )

LT format:

* Height: approx. 60.5 mm

LD (11” x 17”), LG (8 / ” x 14”),

LT (11” x 8 / ”), LT-R (8 / ” x 11”),

ST-R (5 / ” x 8 / ”),

COMP (10 / ” x 14”),

13” LG (8 / ” x 13”),

8.5” SQ (8 / ” x 8 / ”),

Large

Plain Paper

(Standard Size)

A4 only

3,000 sheets (64 g/m )

capacity

feeder

(64-80 g/m )

2,500 sheets (80 g/m )

Thick 1

2,000 sheets (81-105 g/m )

(Option)

(81-105 g/m )

* Height: approx. 137.5 mm

Bypass Tray Plain paper

(Standard Size)

A/B format:

100 sheets (64-80 g/m )

(64-80 g/m )

* Height: approx. 11 mm

A3, A4, A4-R, A5-R, A6-R, B4, B5, B5-R,

FOLIO (210 mm x 330 mm)

LT format:

Thick 1

80 sheets (81-105 g/m )

(81-105 g/m )

* Height: approx. 11 mm

LD, LG, LT, LT-R, ST-R, COMP, 13” LG,

8.5” SQ,

Thick 2

40 sheets (106-163 g/m )

(106-163 g/m )

* Height: approx. 11 mm

(Non-Standard size)

Length: 100 -297 mm

Width: 148 -432 mm

Thick 3

30 sheets (164-209 g/m )

(164-209 g/m )

* Height: approx. 11 mm

Tracing paper

* Height: approx. 11 mm

(75 g/m only)

Sticker labels

Envelope

* Height: approx. 11 mm

DL (110 mm x 220 mm),

* Height: approx. 11 mm

COM10 (4 / ” x 9 / ” ),

Monarch (3 / ” x 7 / ” ),

CHO-3 (120 mm x 235 mm),

YOU-4 (105 mm x 235 mm)

(Standard Size) A4 only

30 sheets

OHP

* Height: approx. 11 mm

*1.Automatic duplex copying is not available.

*2.Use Thick 2 mode for Sticker Labels.

1.BEFORE USING EQUIPMENT

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* “Maximum capacity” refers to the number of sheets when the paper recommended by Toshiba is set.

* LT format is the standard size for only use in North America.

* The values shown in the parenthesis are rounded off below a decimal point.

Abbreviations for paper sizes:

LT: Letter, LD: Ledger, LG: Legal, ST: Statement, COMP: Computer, SQ: Square

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4.SETTING COPY PAPER (Cont.)

Toshiba-Recommended Paper/Handling and Storing Paper

The recommended paper

To make copies with a fine image, the following sheets are recommended.

If you use copy paper other than the recommended types, ask your service technician.

Paper Type

Plain Paper

Toshiba Recommendation

TGIS Paper/Neusiedler

Paper Weight

80 g/m

Thick 1

Colour Copy/Neusiedler

Tracing paper/Ostrich International

90 g/m

100 g/m

Thick 2

120 g/m

160 g/m

Thick 3

200 g/m

Tracing Paper

75 g/m only

Sticker Labels

OHP Film

3478/ZWECK-AVERY

PP2500/3M

Envelope

* An OHP film should surely be used in the Toshiba-recommended film. Using other film may cause a

malfunction.

Handling and Storing Paper

Pay attention to the following points:

- Avoid using paper that is specially treated or previously printed on another machine, and also avoid

performing double copying on the same side of paper; this may cause a malfunction

- Do not use paper with creases, wrinkles, curled paper, paper prone to curling, smooth paper, or tough

paper; this may cause paper misfeeds.

- Paper should be wrapped in its wrapping paper and stored in a damp-free place.

- To prevent paper from being folded or bent, store it evenly on a flat surface.

1.BEFORE USING EQUIPMENT

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Changing the Paper Size of the Drawer/Setting the Drawer for Special Uses

The paper size of the drawer can be changed. The drawers can also be set for cover sheet, insertion, thick

paper 1, Fax and special sheets.

Changing the Paper Size of the Drawer

1 ^{Pull out the drawer carefully until it comes}

to a stop.

2 ^{Push the lower part of the width guide in}

the direction of the arrow to remove it;

then reinstall the width guide at the

desired paper size (indicated on the

bottom inner surface of the drawer).

3 ^{Push the arrow part (right side) of the size}

selection lever to unlock it.

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4.SETTING COPY PAPER (Cont.)

4 ^{While pushing the size selection lever in}

the direction of the arrow, set the side

guide to the desired paper size (indicated

on the bottom inner surface of the

drawer).

- Adjust the side guides with both hands.

5 ^{Push the arrow part (left side) to lock the}

size selection lever.

6 ^{Place paper in the drawer(s).}

- Place paper face up.

- Maximum number of sheets that can be set. "Acceptable Copy

Paper Types and Sizes"

- Fan the paper well before placing it in the drawer.

- Do not add paper above the line indicated on the guide.

- Do not use creased, folded, wrinkled or damp sheets of paper.

Make sure that a gap of approx. 0.5 mm (less than 1 mm in total) is

left between the paper and the side guide. If there is no gap, this

could cause paper misfeeding.

0.5mm

(

)

0.02''

7 ^{Push the drawer straight into the copier}

until it comes to a stop.

- Be sure to push the drawer fully in.

Be careful not to let your fingers be caught when closing the drawer.

This could injure you.

1.BEFORE USING EQUIPMENT

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8 ^{Change the size mark plate to match with}

the size of paper that has been set.

9 ^{Press the [USER FUNCTIONS] button on}

the control panel.

10^{Press the [USER] button, then press the}

[GENERAL] button on the touch panel.

11 ^{Press the [DRAWER] button.}

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4.SETTING COPY PAPER (Cont.)

12 ^{Press the drawer button corresponding}

to the one which the paper size has been

changed, and then press the button

indicating the new paper size.

Setting the Drawer for Special Uses

You can set the drawer for various uses (cover sheet, sheet insertion, thick paper, Fax paper, special

sheets).

- Acceptable copy paper "4.SETTING COPY PAPER"

- Drawer for cover sheet "9.COVER COPYING" Page 126

- Drawer for sheet insertion "10.SHEET INSERTION MODE"

Page 129

- Drawer for special sheets. Coloured paper, paper with a watermark, etc.

1 ^{Place paper face up in the drawer(s).}

2 ^{Press the [USER FUNCTIONS] button on}

the control panel.

1.BEFORE USING EQUIPMENT

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3 ^{Press the [USER] button to enter the user}

menu and then press the [GENERAL]

button.

4 ^{Press the [DRAWER] button.}

5 ^{Press the drawer button corresponding to}

the one in which the paper size has been

changed, and then press the button

indicating the new paper type.

- If you want to select the [COVER] or [INSERT] button, make sure

that paper with the same size as that for the COVER or INSERT

is set in the other drawer including the optional large capacity

feeder.

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4.SETTING COPY PAPER (Cont.)

- Press [THICK 1] depending on the paper weight of the cover

sheet, sheet insertion, and special sheet.

In the case of cover sheet or sheet insertion,

is displayed in

the drawer button corresponding to the one in which the paper

has been set.

* For example, when inserting 90 g/m²paper, press the

[INSERT] button, and press the [THICK 1] button.

- The setting is completed as shown on the right.

- 2 drawers can be set for the sheet insertion.

- After having set INSERT 1, press the drawer button

corresponding to the one in which the paper for INSERT 2 has

been set, and press the [INSERT] button.

1.BEFORE USING EQUIPMENT

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Clearing the Drawer for Special Uses

1 ^{Press the drawer button corresponding to}

the one which is set for the special use,

then press the corresponding button

(thick, insert, cover, etc.) on the bottom

line of the display.

- If you clear INSERT 1 when both INSERT 1 and INSERT 2 are

set, the drawer for INSERT 2 changes to INSERT 1.

- Each of the buttons toggles the associated drawer on/off.

- Replace the paper set in the drawer as required.

Setting Paper to the Large Capacity Feeder (Optional)

1 ^{Pull out the large capacity feeder carefully}

until it comes to a stop.

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4.SETTING COPY PAPER (Cont.)

2 ^{Set paper aligned in tray (A) and tray (B).}

- Place paper face up.

- Maximum number of sheets that can be set. "Acceptable Copy

Paper Types and Sizes"

1. SETTING ORIGINAL S .........................................................................................................4 8

- Fan the paper well, then set it for (A) to the right side, and set it

for (B) to the left side. (The paper can be set neatly if you pile up

the paper little by little alternately in the tray (A) and (B).) Be sure

that the centre lever is not open. (Refer to the labels attached in

the large capacity feeder.)

( )

- Do not add paper above the line indicated on the guide.

- Paper starts being fed from the elevator tray (A) at first, and when

it runs out, the paper on the tray (B) moves to the position (A).

- Do not use creased, folded, wrinkled or damp sheets of paper.

3 ^{Push the drawer of the large capacity}

feeder straight into the equipment until it

comes to a stop.

- Close it completely. The elevator tray automatically moves up to

the paper feeding position.

Be careful not to let your fingers be caught when closing the drawer.

This could injure you.

1.BEFORE USING EQUIPMENT

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2. HOW TO MAKE COPIES

Acceptable Original Types and Sizes/Maximum Number of Sheets that can be Stored......4 8

When Placing an Original on the Glass ...............................................................................4 9

When Using the Reversing Automatic Document Feeder (optional)....................................5 1

2. GENERAL COPYING PROCEDURE S ................................................................................5 4

3. AUTO JOB START (JOB PRESET ).....................................................................................5 7

4. INTERRUPT COPYIN G .......................................................................................................5 9

5. STOPPING THE COPY OPERATION .................................................................................6 0

6. BYPASS COPYING .............................................................................................................6 1

Bypass Copying ...................................................................................................................6 1

Bypass Copying on Standard Size Paper ............................................................................6 2

Bypass Copying on Non-Standard-Size Paper ....................................................................6 5

Storing a Non-Standard Size in MEMORY...........................................................................6 7

Before copying on an envelope ...........................................................................................6 8

Copying on an envelope ......................................................................................................6 9

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1. SETTING ORIGINALS

Acceptable Original Types and Sizes/Maximum Number of Sheets that can be Stored

Acceptable Original Types and Sizes

Setting place Types of originals Maximum size

Sizes capable of automatic detection

Glass

Sheets

Width: 297 mm

(Standard size)

3-dimensional

objects

Length: 432 mm A/B format:

A3, A4, A4-R, A5-R, B4, B5, B5-R

LT format:

LD (11” x 17”), LG (8 / ” x 14”)

Books

LT (11” x 8 / ”), LT-R (8 / ” x 11”)

ST-R (5 / x 8 / ”)

Reversing

automatic

document

feeder

Plain paper

Width: 297 mm

(Standard size)

Recycled paper:

1-sided Original:

Length: 432 mm A/B format:

A3, A4, A4-R, A5-R, B4, B5, B5-R,

FOLIO (210 mm x 330 mm)

LT format:

50-127 g/m

(optional)

2-sided Original:

LD, LG, LT, LT-R, ST-R, COMP (10 / ” x 14”)

50-105 g/m

*1.Do not place any heavy object (4 kg or over) on the glass.

*2.Even if listed under “Types of originals”, some of the originals may not be used depending on paper quality.

*3.Automatic detection cannot be worked when the different paper formats are mixed.

* LT format is the standard size used in the North America.

* When the original of LT format is placed on the glass, the automatic detection may not work correctly.

Maximum number of sheets (all sizes) that can be set in the reversing automatic document feeder

(optional): 100 sheets (50-80 g/m ) or less than 16 mm in height.

Maximum Number of Sheets that can be Stored

Up to 1,000 sheets of A4 size can be stored per 1 job during copy, or until the memory becomes full.

When exceeding the above limit during the scanning, the following screen is displayed. The scanned data

is printed by pressing the [YES] button and it is deleted by pressing the [NO] button.

2.HOW TO MAKE COPIES

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When Placing an Original on the Glass

Sheet Originals

1 ^{Raise the original cover or the reversing}

automatic document feeder (optional),

and place the original face down on the

glass.

( )

- Raise it 60 degrees or more for detecting the original.

- A: Original

2 ^{Align the original against the left rear}

corner of the glass.

3 ^{Lower the original cover or the reversing}

automatic document feeder (optional)

slowly.

- When copying originals with high transparency, such as OHP

films and tracing paper, place a blank sheet of paper, the size of

the original or larger, over the original.

- A: Original

( )

- B: Blank sheet

( )

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1.SETTING ORIGINALS (Cont.)

Book-type Originals

1 ^{Raise the original cover or the reversing}

automatic document feeder (optional),

and place the original in the direction

shown in the illustration.

- When using the Book-type Originals->2-sided Copies ("5. Book-

type Originals to 2-Sided Copies"

Page 100) or the Dual-Page

("4.DUAL-PAGE" Page 115) function, centre the book original

on the yellow indicator line.

2 ^{Lower the original cover or the reversing}

automatic document feeder (optional)

slowly.

- Do not try to force the original cover or the reversing automatic

document feeder to fully close over a very thick original, such as

a big book. Copies can be made even if the cover or feeder does

not close fully.

- During copying, an intense light may leak out. Do not look at the

original glass surface.

2.HOW TO MAKE COPIES

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When Using the Reversing Automatic Document Feeder (optional)

Precautions for Using the Reversing Automatic Document Feeder

Do not use the following type 1 to 7 of originals as they may misfeed or become damaged:

1 : Badly wrinkled or folded originals; in particular, originals whose leading edge is curled may fail to be

correctly fed.

2 : Originals with carbon paper

3 : Taped, pasted or clipped (cut out) originals

4 : Clipped or stapled originals

5 : Originals with holes or tears

6 : Damp originals

7 : OHP film originals

* Do not use tracing paper, permeable paper and coating paper (coating with wax, etc.).

Also, the following type 8 and 9 of originals should be handled carefully:

8 : Originals, 2 of which, when pinched between 2 fingers, cannot be moved, or originals that are surface-

treated may fail to separate properly.

9 : Folded or curled originals should be smoothed before being used.

* The different sized originals are limited for setting. "Setting the [MIXED ORIGINAL SIZE]"

Page 78

If the scanning area and guide area are dirty, it may cause black streaks, etc. on the printed paper. Cleaning

them preferably once a week is recommended. See "Weekly Maintenance" Page 286

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1.SETTING ORIGINALS (Cont.)

In the Continuous Feed Mode

* See "Continuous Feed Mode"

Page 141

* To set originals with the different size, see "Setting the [MIXED ORIGINAL SIZE]"

Page 78

1 ^{After aligning the edges of originals, place}

the originals face up and align the slides

to their width.

- Align the originals in order from the top because they will be fed

from the top.

- One original sheet is also acceptable.

- Maximum number of sheets (all sizes) that can be set in the

reversing automatic document feeder: 100 sheets (50-80 g/m²) or

less than 16 mm in height.

- To set the mixed-sized originals, see "Setting the [MIXED

ORIGINAL SIZE]"

Page 78.

- Use the original stopper as required.

When the number of originals is too large to be set at one time, you

can divide the originals into several sets and set them one after

another. To do so, place the first set of originals first and press the

[CONTINUE] button while the scanning is in progress. After they

have been scanned, place the next set of originals.

2.HOW TO MAKE COPIES

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Inside the Single-feed Mode

See "Single-feed Mode"

Page 142

1 ^{Align the slides to the desired original}

size.

2 ^{Insert the original with its face up and}

straight along the slides, it will be pulled

in automatically.

- When the original starts being pulled in, let go of it.

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2. GENERAL COPYING PROCEDURES

After placing or confirming paper in the drawers, place the originals. When the [START] button is pressed

with any settings unchanged, copies are made in the initial (default) settings. You can make copies as

desired by setting different copy modes.

Initial (default) Settings

The copy modes that are automatically set when the power is turned on, when the energy-saving mode is

cleared or when the [FUNCTION CLEAR] button is pressed on the control panel are called the initial

(default) settings. The initial setting when installing the equipment is as follows:

* The initial setting can be changed. See the [User Functions Guide] for details.

Item

Initial (default) setting

100%

Reproduction ratio

Copy quantity

Paper selection

Original Copy

Exposure

Automatic paper selection

1-sided 1 sided

Auto Exposure

TEXT/PHOTO mode

Image quality

Finishing mode

Placing original on the original glass:

Non-sort/non-staple mode

Placing the reversing automatic document feeder

(optional): Sort mode

Installing the reversing automatic document feeder Continuous original feed mode

(optional):

Copying Procedure

1 ^{Place paper in the drawer(s).}

- "Changing the Paper Size of the Drawer"

- "Acceptable Copy Paper Types and Sizes"

Page 39

Setting the Drawer for Special Uses"

When the desired paper is not placed in any of the drawers or the

large capacity feeder:

- Setting the drawer "Changing the Paper Size of the Drawer/

- "6.BYPASS COPYING" Page 61

Page 39

2.HOW TO MAKE COPIES

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2 ^{Place the original(s).}

- "Acceptable Original Types and Sizes/Maximum Number of

Sheets that can be Stored"

- "When Placing an Original on the Glass"

- "When Using the Reversing Automatic Document Feeder

(optional)" Page 51

"5.STOPPING THE COPY OPERATION"

When the reversing automatic document feeder (optional) is

installed and the single feed mode is selected, place the original(s)

after the copy mode is set.

3 ^{Select the copy modes as required.}

- Copy modes cannot be changed after the [START] button is

pressed (including the case when originals are divided into

multiple sets when fed).

- Selecting multiple copy modes may be restricted depending on

their combination.

4 ^{Press the [START] button.}

- Copying starts.

To copy the original, which is placed on the original glass, after

scanning and storing it in the memory (sort mode, 1-side original to

2-sided copies, etc.), follow step 5 and 6.

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2.GENERAL COPYING PROCEDURES (Cont.)

5 ^{Place the next original, and press the}

[START] button.

- Set the first page of your originals first.

- You can also press the [YES] button to perform the same

operation.

- Repeat this step for the subsequent originals.

6 ^{Once the final original has been scanned,}

press the [FINISHED] button.

- Copying starts. The paper exits with its copied side down.

When Coming Across the Situations below

To make multiple sets of copies:

- Key in the copy quantity.

- To correct the input copy quantity, press the [CLEAR] button.

- Raise the stopper as required.

If the paper runs out in the middle of copying:

- The [JOB STATUS] button blinks. Press this button to check which drawer is flashing and add paper.

To stop a copy operation:

Page 60

When “Wait” appears:

The copier may automatically go into the adjustment mode. It will soon start working. Do not turn OFF the

power. Just wait for a while.

2.HOW TO MAKE COPIES

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3. AUTO JOB START (JOB PRESET)

While warming up or multi-copying, you can reserve the copy.

Setting Auto Job Start

1 ^{Place the original(s).}

2 ^{Select the copy mode.}

Be sure that the job starts in the previous copy mode if you do not

select the copy mode.

3 ^{Press the [START] button.}

- Up to 6 jobs can be stored in the memory. Place the originals of

the 6th job on the original glass or the reversing automatic

document feeder (optional) and press the [START] button. Then

“Auto Start” appears:

- Up to 1,000 sheets of A4 size can be stored per 1 job, or until the

memory becomes full. (For the screen when the maximum

number of sheets exceeded, see "Maximum Number of Sheets

that can be Stored"

Page 48.)

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3.AUTO JOB START (JOB PRESET) (Cont.)

Confirming and Canceling Auto Job Start

- Confirming auto job start and canceling the job waiting to be copied.

Press the [JOB STATUS] button on the control panel to display the job list for confirming and canceling

the data.

See "1.JOB STATUS"

Page 190 for canceling the job.

- Canceling auto job start.

Press the [STOP] button on the control panel to cancel the job during the scanning or in the status that

the 6th job is being received to be stored.

2.HOW TO MAKE COPIES

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4. INTERRUPT COPYING

While multi-copying is in progress, you can interrupt and make copies from different originals.

* The following modes cannot be used with interrupt copying:

- Cover sheet copying

- Sheet insertion copying

- Scan to e-filing/Save as file

1 ^{Press the [INTERRUPT] button.}

- “Job interrupted job 1 saved” appears.

- Interrupt copying is available while copying is in progress.

When “Auto Start” is displayed, you cannot make interrupt copying.

2 ^{Replace the original with a new one.}

z Select other copy modes as required.

3 ^{Press the [START] button.}

4 ^{After you have finished interrupt copying,}

press the [INTERRUPT] button again.

- “READY to resume job 1” appears.

Without performing step 4, the interrupt copying mode will

automatically be cancelled by the automatic function clear and the

previously interrupted copy job will resume in a certain period of time

after the interrupt copying has finished.

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5. STOPPING THE COPY OPERATION

If you want to stop the operation during scanning or multi-copying, the [STOP] button is used.

1 ^{Press the [STOP] button on the}

operational panel during the scanning or

multi-copying.

2 ^{When the menu on the right is displayed,}

press the [MEMORY CLEAR] button.

- During scanning: the data is deleted.

- During multi-copying: the data is deleted and its operation stops.

If the waiting data remains, it starts to be outputted.

2.HOW TO MAKE COPIES

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6. BYPASS COPYING

Bypass Copying

When you want to make copies on thick paper, OHP film, tracing paper, sticker labels or other special sheet,

use the sheet bypass. (Only Thick 1 paper can be set in the drawer "Setting the Drawer for Special Uses"

Page 42).

If the desired size of paper (standard size) is not set in the drawers, or if you want to make copies on non-

standard size paper, make bypass copies.

The modes below are available even in bypass copying if the paper size is specified:

- Dual-page

- Duplex copying

- Image shift

- Edge erase

In these cases, the setting procedures of the following 2 sizes of paper are different.

- Bypass copying on standard size paper

- Bypass copying on non-standard size paper "Bypass Copying on Non-Standard-Size Paper"

Page 65

* When copying is finished, the lamp of the [FUNCTION CLEAR] button lights. The bypass copying mode

automatically returns to the default mode by pressing the [FUNCTION CLEAR] button or after a while the

automatic function clear mode works and the settings will be cleared.

* The copier stops its operation when the paper set on the bypass tray has run out even if there is the same

size of copy paper in the drawer. The copier starts again when adding the paper on the bypass tray.

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6.BYPASS COPYING (Cont.)

Bypass Copying on Standard Size Paper

1 ^{Place paper on the bypass tray, and then}

align the guides with the size of the paper.

- When adjusting the width of the side guide, while holding down

the knob of the side guide, slide the side guide.

- “Ready for bypass feeding” appears.

- Acceptable paper type for bypass copy "Acceptable Copy Paper

Types and Sizes"

- See "Setting the [OTHER SIZE] button"

- Place the paper with the side to be copied facing down.

- If you put several sheets on the bypass tray at a time, fan the

paper well before placing it.

- Place the paper so as not to exceed the line indicated on the

guides.

- Do not push the paper forcibly into the entrance of bypass

feeding. It may cause a paper jam.

- Draw the triple paper holder depending on the paper size.

- Raise (B) before placing A3/LD size or larger.

2 ^{Place the original(s).}

( )

3 ^{Press the button that represents the size}

of the paper that has been set for A3, A4,

B4 and B5.

When the paper size is not specified, the copying speed may be

lower due to the cleaning operation inside the copier.

2.HOW TO MAKE COPIES

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4 ^{When the standard size paper other than}

A3, A4, B4 and B5 is set, press the

[OTHER SIZE] button.

Page 77.

5 ^{Press the paper size button}

corresponding to the paper that has been

set.

6 ^{Press the [OTHER] button.}

7 ^{Press the [MEDIA TYPE] button when the}

paper other than plain paper is set.

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6.BYPASS COPYING (Cont.)

Select the media type corresponding to

the paper that has been set, and then

press the [ENTER] button.

If you select the media type not corresponding to the paper that has

been set, it may cause a problem such as a paper jam, significant

image deterioration, etc.

z Select other copy modes as required.

9 ^{Press the [START] button.}

When copying on OHP films, pick up copies one by one from the

inner tray.

When the exited copies are piled up, they will have more curl and it

may cause this OHP film cannot be projected properly.

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Bypass Copying on Non-Standard-Size Paper

Non-standard paper falls within the following ranges:

A (Length): 100-297 mm, B (Width): 148-432 mm

1 ^{Follow steps 1 to 2 on "Bypass Copying"}

Page 61.

2 ^{Press the [NON STANDARD] button.}

3 ^{Key in each dimension (length and width),}

or recall the data stored in MEMORY, and

then press the [ENTER] button.

- When using the digital keys to key in the size:

Key in the length and press the [SET] button. Similarly, set the

value for the width.

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6.BYPASS COPYING (Cont.)

- Press the [MEMORY 1] (or [MEMORY 2], [MEMORY 3],

[MEMORY 4]) button, the paper size memorized in the MEMORY

1 appears.

The non-standard size frequently used can be stored in the memory.

Press the [MEMORY 1] (or [MEMORY 2], [MEMORY 3], [MEMORY

4]) button which you want to store, key in the size of length and width

and press the [MEMORY] button.

Data is overwritten.

z Select other copy modes as required.

4 ^{Press the [START] button.}

2.HOW TO MAKE COPIES

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Storing a Non-Standard Size in MEMORY

It is convenient to store a frequently used non-standard-size paper in memory.

1 ^{Follow steps 1 to 2 on "Bypass Copying"}

Page 61.

2 ^{Press the [NON STANDARD] button.}

3 ^{Press the desired memory number}

button.

- When the paper size is '0 mm', the selected memory number

button is vacant.

- When the paper size is displayed, a non-standard size is already

stored in the selected memory number. To delete the settings,

follow step 4. New settings will be rewritten and stored on that

memory number.

4 ^{Key in each dimension using the digital}

keys, and then press the [MEMORY]

button.

- Key in the length and press the [SET] button. Similarly, set the

value for the width.

- The paper size is stored in the highlighted Memory Number.

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6.BYPASS COPYING (Cont.)

Before copying on an envelope

The acceptable envelope sizes are as follows.

- CHO-3 (120 mm x 235 mm), YOU-4 (105 mm x 235 mm), COM10 (4 / ” x 9 / ”), Monarch (3 / ” x 7 / ”),

DL (110 mm x 220 mm)

The recommended envelope

COM10

Monarch

CHO-3

YOU-4

Westvaco Columbian CO138

Mailwell No. 553

Cautions when placing an envelope on the bypass tray

Do not use the following envelopes as they may misfeed or become damaged.

1 . Badly curled, wrinkled or folded envelopes

2 . Extremely thick or thin envelopes

3 . Wet or damp envelopes

4 . Torn envelopes

5 . Envelopes which include the contents

6 . Non-standard size envelopes (ones with a special shape)

7 . Envelopes with eyelets or windows

8 . Sealed envelopes with paste or tape

9 . Partly-opened or perforated envelopes

10. Envelopes with special coating on the surface

11. Envelopes with glue or double-sided adhesive tape

In addition, be aware of the following point for handling envelopes.

- Store envelopes at room temperature and away from heat and moisture.

2.HOW TO MAKE COPIES

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Copying on an envelope

The acceptable envelope sizes are as follows.

- CHO-3 (120 mm x 235 mm), YOU-4 (105 mm x 235 mm), COM10 (4 / ” x 9 / ”), Monarch (3 / ” x 7 / ”),

DL (110 mm x 220 mm)

* The copied envelope exits into the inner tray regardless of the finisher (option).

1 ^{Pick up about 5 envelopes, fan the}

envelopes well and align the edges.

2 ^{Place the envelopes on a flat clean}

surface and press them with your hands

in the direction of the arrow to expel any

air.

- Correct any bent corners on the envelopes.

- Press them well to prevent the flap from rolling upward.

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6.BYPASS COPYING (Cont.)

3 ^{Place the envelopes on the bypass tray}

and align the side guide to the envelope

size.

- Place the envelope with the side to be copied face down and the

flap to be front.

Do not copy on the back of the envelope. This may cause a paper

jam or soil the copied paper or the inside of the equipment.

4 ^{Place the original on the original glass.}

ABC

5 ^{Press the [OTHER SIZE] button.}

6 ^{Press the envelope size button}

corresponding to the envelope placed on

the bypass tray.

2.HOW TO MAKE COPIES

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7 ^{Press the [OTHER] button.}

8 ^{Press the [MEDIA TYPE] button.}

9 ^{Press the [ENVELOPE] button to set the}

media type.

When setting the envelope size in step 6 and media type in step 8,

make sure that they correspond to the specifications of the envelope

used. If not, it may cause a paper jam or soil the copied paper or the

inside of the equipment.

10^{Press the [START] button.}

- The envelope exits into the inner tray.

- Every 10 copies, take the envelopes out from the inner tray.

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2.HOW TO MAKE COPIES

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3. SETTING OF BASIC COPY

MODES

1. PAPER SELECTION............................................................................................................7 4

Automatic Paper Selection (APS )........................................................................................7 4

Manual Paper Selectio n .......................................................................................................7 6

Setting the [OTHER SIZE] button ........................................................................................7 7

Setting the [MIXED ORIGINAL SIZE] ..................................................................................7 8

2. REDUCTION AND ENLARGEMENT COPYING .................................................................8 0

3. SELECTING FINISHING MODES .......................................................................................8 4

Finishing Modes and Finishers (Optional) ...........................................................................8 4

Sort/Group Copying .............................................................................................................87

Rotate Sort Mod e .................................................................................................................8 8

Staple Sorting.......................................................................................................................8 9

Magazine Sort & Saddle Stitch Mode (Booklet Mode ).........................................................9 1

Hole Punch Mode (Optional)................................................................................................9 4

4. DUPLEX COPYIN G .............................................................................................................9 6

For Making 1-sided, 2-sided and Book-type Copies ............................................................9 6

5. ORIGINAL MOD E ..............................................................................................................102

6. COPY DENSITY ADJUSTMEN T .......................................................................................103

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1. PAPER SELECTION

Automatic Paper Selection (APS)

When you place regular-sized originals on the glass or in the reversing automatic document feeder

(optional), the size of the originals is automatically detected, which helps the copier select paper that is the

same size as the originals.

* Depending on the condition of the original, Automatic Paper Selection may not work correctly. In that

case, select the paper size manually. "Manual Paper Selection"

Page 76

* This mode can only be used for actual-size (100%) copying.

* Original sizes available for automatic detection "Acceptable Original Types and Sizes/Maximum Number

of Sheets that can be Stored" Page 48

1 ^{Place paper in the drawer(s).}

2 ^{Place the original(s).}

drawer ("Changing the Paper Size of the Drawer/Setting the Drawer for Special Uses"

3 ^{Confirm that the automatic paper}

selection mode (default setting) is

selected on the basic menu.

- If the automatic paper selection mode is not selected, press the

[ZOOM...] button, and then press the [APS] button on the next

screen.

- If “Change direction of original” and “CHANGE DRAWER TO

CORRECT PAPER SIZE” appear, proceed as directed:

3.SETTING OF BASIC COPY MODES

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When the selected drawer size and the original size are the same,

the copier rotates the original data by 90^oand makes a copy which

is the same size as the original --- even if those directions differ

(e.g.an A4-size original is set while the same size paper is set in R

direction).

z Select other copy modes as required.

4 ^{Press the [START] button.}

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1.PAPER SELECTION (Cont.)

Manual Paper Selection

Automatic Paper Selection cannot be used for highly transparent originals such as OHP films and tracing

paper, wholly dark originals or originals with dark borders, or irregular sized originals such as newspapers

and magazines. For these types of originals, use manual paper selection.

* When the desired size of paper is not set in any of the drawers, you can change the paper size of the

Page 39) or

use the bypass copying ("Bypass Copying"

Page 61)

1 ^{Place paper in the drawer(s).}

- When using this mode in bypass copying "Bypass Copying"

Page 61, be sure to specify the paper size.

2 ^{Place the original(s).}

3 ^{Press the drawer button representing the}

desired paper size or select the paper size

with button.

- Or press the [ZOOM...] button to enter the next screen, and press

the button of the desired paper size.

z Select other copy modes as required.

4 ^{Press the [START] button.}

3.SETTING OF BASIC COPY MODES

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Setting the [OTHER SIZE] button

When the original or the paper size is specified and you want to use the paper size not displayed on the

menu (except for non-standard size), press the [OTHER SIZE] button to select the size. This function allows

the [OTHER] button to recognize the size you use.

- The initial setting for this button is COMP.

1 ^{Press the [ZOOM...] button to enter the}

setting menu of the original or paper size,

and then press the [OTHER SIZE] button.

2 ^{Press the [PAPER SIZE] button of the}

paper corresponding to the size that will

be used.

- If you select 'LT', the [OTHER] button (for both the original and the

paper size) is recognized as LT size.

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1.PAPER SELECTION (Cont.)

Setting the [MIXED ORIGINAL SIZE]

When placing different size originals on the reversing automatic document feeder, copy can be made by

setting the [MIXED ORIGINAL SIZE].

Available combination of original size

- A3, A4, A4-R, B4, B5, FOLIO

* The copied image may be dislocated depending on the combination of the original size.

1 ^{Place paper in the drawer(s).}

("Automatic Magnification Selection

- Bypass copying is not available.

2 ^{Adjust the tray guide to the widest}

original size, and then align the original

against the front side.

- Place the originals with their face up.

3 ^{Press the [ZOOM...] button to enter the}

setting menu of the original or paper size.

4 ^{Press the [MIXED ORIGINAL SIZES]}

button.

3.SETTING OF BASIC COPY MODES

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5 ^{Select either the Automatic Paper}

Selection ("Automatic Paper Selection

(APS)" Page 74) or Automatic

Magnification Selection mode

(AMS)"

Page 80)

- To make duplex copying, select the automatic magnification

mode.

- You cannot enlarge the copy size from A4 (horizontal) to A3

(vertical), B5 (horizontal) to B4 (vertical).

- When using AMS with Mixed Original Sizes, a “Change direction

of original” message may be displayed. If this message is

displayed, proceed as directed.

z Select other copy modes as required.

6 ^{Press the [START] button.}

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2. REDUCTION AND ENLARGEMENT COPYING

When placing originals on the original glass, you can copy them at the reducing and enlarging rate of 25 to

400%. For the reversing automatic document feeder (optional), you can make copy at the reducing and

enlarging rate of 25 to 200%.

There are 3 ways of making copies in the Reduction and Enlargement mode:

- Using Automatic Magnification Selection (AMS)

- Specifying both original size and copy size separately

- Using the reduction/enlargement zoom buttons or the one-touch zoom buttons

* Automatic Magnification Selection cannot be used for highly transparent originals such as OHP films and

tracing paper, wholly dark originals or originals with dark borders, or irregular sized originals such as

newspapers and magazines. For these types of originals, use the other reduction/enlargement modes.

Original sizes available for Automatic Magnification Selection (automatic detection) "Acceptable Original

Types and Sizes/Maximum Number of Sheets that can be Stored"

* Set the paper size for the “OTHER” button as required ("Setting the [OTHER SIZE] button"

Page 77).

When the set originals or paper are a non-standard size other than A3, A4, B4 or B5, you will select the

[OTHER] button on the screen of step 3 below. Before pressing it, you need to make the [OTHER] button

recognize the same size as the originals or paper that have been set.

Automatic Magnification Selection (AMS)

1 ^{Place paper in the drawer(s).}

2 ^{Press the desired drawer (or}

button), and then press the [ZOOM]

button.

- The copy paper size is selectable on the menu in step 3 as well.

3.SETTING OF BASIC COPY MODES

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3 ^{Press the [AMS] button.}

4 ^{Place the original(s).}

- The built-in sensors automatically detect the size of the original(s)

and compute the reproduction ratio with the specified paper size

respectively.

- If “Change direction of original” appear, proceed as directed:

z Select other copy modes as required.

5 ^{Press the [START] button.}

Specifying Both Original Size and Copy Size

1 ^{Place paper in the drawer(s).}

2 ^{Place the original(s).}

3 ^{Press the desired drawer (or}

button), and then the [ZOOM] button.

- The copy paper size is selectable on the menu in step 4 as well.

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2.REDUCTION AND ENLARGEMENT COPYING (Cont.)

4 ^{Press the [ORIGINAL SIZE] button that}

represents the size of the original.

- Using the original size and copy size, the correct reproduction

ratio is computed and displayed on the screen.

z Select other copy modes as required.

5 ^{Press the [START] button.}

Using the Reduction/Enlargement Zoom Buttons or One-touch Zoom Buttons

1 ^{Place paper in the drawer(s).}

2 ^{Place the original(s).}

button)

3 ^{Press the drawer button (or}

representing the desired copy paper size,

and then press the [ZOOM] button.

- The copy paper size is selectable on the screen in step 4 as well.

3.SETTING OF BASIC COPY MODES

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4 ^{Press the [UP] (or [DOWN]) button to set}

the desired reproduction ratio.

- The yellow indicator line moves to indicate the range to be copied

for enlargement (or reduction) copying.

- Each time you press either button, the reproduction ratio changes

by 1%. Holding down the button changes it continuously.

- You can select the reproduction ratio by pressing the [400%],

[200%], [100%], [50%] or [25%] button directly. (When placing the

originals on the reversing automatic document feeder (optional),

you cannot select [400%] button.)

z Select other copy modes as required.

5 ^{Press the [START] button.}

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3. SELECTING FINISHING MODES

Finishing Modes and Finishers (Optional)

The functions available differ depending on whether a finisher is installed and which type of finisher (MJ-

1022, MJ-1025, MJ-5004 and MJ-5005) it is.

* The touch panel used in this chapter appears when the optional saddle-stitch finisher (MJ-1025) with hole

punch unit (MJ-6005) is installed in your copier.

Type of Finishing Mode

- MJ-1025: Saddle-stitch finisher

- MJ-1022: Single-staple finisher

- MJ-5004: Job separator

- MJ-5005: Offset tray

- MJ-6005: Hole punch unit

Confirm the finishing mode type of your equipment with the following table.

Y: Available

N: Not available

Finishing

Type of finishing mode

Sort/

Rotate Staple Magazine Magazine sort

Saddle Hole

Group sort

sort

+ Saddle stitch

stitch

punch

MJ-1025 + MJ-6005

MJ-1025

MJ-1022

MJ-5004

MJ-5005

No finisher

3.SETTING OF BASIC COPY MODES

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Names of each Finisher (Optional)

1: Trays

2: Sub-trays

3: Upper cover

4: Hole punch unit (MJ-6005)

5: Front cover

6: Saddle stitch tray

MJ-1025

MJ-1022

* When A3 and B4 paper is to be printed, pull out the sub-tray in advance. If the sub-tray is not used, the

outputted paper falls out and becomes inconsistent.

When the finisher trays reach their maximum loading capacity ("2.SPECIFICATIONS OF OPTIONS"

Page 297), “Remove paper from the finisher” appears.

Remove the copied paper from the trays and the copier automatically resumes making copies.

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3.SELECTING FINISHING MODES (Cont.)

Names of each Inner Finisher (Optional)

1: Trays

2: Paper stopper

MJ-5004

MJ-5005

When the finisher trays reach their maximum loading capacity ("2.SPECIFICATIONS OF OPTIONS"

Page 297), “Remove paper from the finisher” appears.

Remove the copied paper from the trays and the copier automatically resumes making copies.

3.SETTING OF BASIC COPY MODES

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Sort/Group Copying

To make multiple copies, you can select the sort mode or group mode as necessary.

- Example of making 5 sets of copies from 5-page originals

1: Sort copying

2: Group copying

1 ^{Place paper in the drawer(s).}

2 ^{Place the original(s).}

3 ^{Press the Finisher button on the basic}

menu as shown in the illustration on the

right (highlighted).

When originals are placed in the reversing automatic document

feeder (optional), the sort mode is automatically selected.

4 ^{Press the [SORT] (or [GROUP]) button.}

z Select other copy modes as required.

Press the [START] button.

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3.SELECTING FINISHING MODES (Cont.)

Rotate Sort Mode

In this copying mode, as sets of copies are output to the internal tray, the sets are alternated -lengthwise

and crosswise- on top of each other. (Optional drawer or Stack Feeder Bypass is required.) A4/A4-R, B5/

B5-R, LT/LT-R paper is available in this mode.

* This mode cannot be used in the Automatic Paper Selection mode.

1 ^{Place paper in the drawer(s).}

2 ^{Place the original(s).}

3 ^{Press the Finisher button on the basic}

menu as shown in the illustration on the

right (highlighted).

4 ^{Press the [ROTATE SORT] button.}

z Select other copy modes as required.

5 ^{Press the [START] button.}

3.SETTING OF BASIC COPY MODES

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Staple Sorting

When the finisher (optional) is installed, you can perform automatic stapling for every set. 3 staple positions

can be selected when installing the saddle-stitch finisher (MJ-1025).

* The paper weight should be in the range of 64-90 g/m for the saddle-stitch finisher (MJ-1025) and 64-

80 g/m for the single-staple finisher (MJ-1022). Special paper such as OHP films or labels is excluded.

* Stapling will not work when copied paper of different widths are mixed.

- Example of selecting the [FRONT STAPLE-1] button

Setting Staple Sort Mode

1 ^{Place paper in the drawer(s).}

- When using this mode in bypass copying ("Bypass Copying"

Page 61), be sure to specify the paper size.

2 ^{Place the original(s).}

3 ^{Press the Finisher button on the basic}

menu as shown in the illustration on the

right (highlighted).

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3.SELECTING FINISHING MODES (Cont.)

4 ^{Press the [FRONT STAPLE-1] (or}

[DOUBLE STAPLE], [REAR STAPLE])

button.

- Only the [FRONT STAPLE-1] button is available when installing

the single-staple finisher (MJ-1022).

z Select other copy modes as required.

5 ^{Press the [START] button.}

If the paper quantity exceeds the maximum number of sheets that

can be stapled, the finisher automatically enters the sort mode.

Maximum Number of Sheets that can be Stapled

- Saddle-stitch finisher (MJ-1025)

Paper size

Paper type (weight)

Plain paper (-80 g/m )

Thick 1 (-90 g/m )

30 sheets

25 sheets

A4, A4-R, B5, LT, LT-R

50 sheets

25 sheets

A3, B4, FOLIO, LD, LG, FOLIO, COMP

- Single-staple finisher (MJ-1022)

Paper size

Paper type (weight)

Plain paper (64-80 g/m )

A4, A4-R, B5, LT, LT-R

B4, LG

30 sheets

20 sheets

15 sheets

A3, FOLIO, LD, COMP

* Tray load capacity "2.SPECIFICATIONS OF OPTIONS"

Page 297

3.SETTING OF BASIC COPY MODES

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Magazine Sort & Saddle Stitch Mode (Booklet Mode)

When the Magazine Sort mode is selected, 1-sided originals can be copied and bound like magazines or

booklets. When the Saddle-stitch finisher (optional, MJ-1025) is installed, you can select the saddle stitch

mode that will automatically fold and staple the centre of the document. A3, A4-R, B4, LD and LT-R are

available.

* Special paper such as OHP films or labels is excluded.

* The paper weight should be in the range of 64-90 g/m .

- When [MAGAZINE SORT] is selected

- When [MAGAZINE SORT & SADDLE STITCH] is selected

- When [SADDLE STITCH] is selected

* You can also select the Magazine Sort mode from the edit menu. "6.MAGAZINE SORT (FROM THE

EDITING MENU)" Page 119

* When placing the portrait original in short edge feed direction in the reversing automatic document feeder,

copies can be made correctly with Image Direction setting. See "14.DIRECTION OF COPY IMAGES IN

“1 TO 2” AND “2 TO 1”"

Page 138.

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3.SELECTING FINISHING MODES (Cont.)

Setting Magazine Sort & Saddle Stitch Mode

1 ^{Place paper in the drawer(s).}

2 ^{Set the paper size.}

- For drawer feeding "Manual Paper Selection"

Page 76, step 3

- For bypass feeding "Bypass Copying on Standard Size Paper"

Page 62, step 4

3 ^{Place the original(s).}

"When Coming Across the Situations below"

- When placing originals in the reversing automatic document

feeder (optional), set them by referring to the order of previous

pages in the illustrations.

- When placing them on the glass, place the first page of the

originals first if the [MAGAZINE SORT] or the [MAGAZINE SORT

& SADDLE STITCH] is selected. If the [SADDLE STITCH] is

selected, set them in the order of pages 12-1, (2-11), 10-3 (4-9),

then 8-5, (6-7) by referring to the illustration above as an example.

4 ^{Press the Finisher button on the basic}

menu as shown in the illustration on the

right (highlighted).

5 ^{Press the [MAGAZINE SORT] (or}

[MAGAZINE SORT & SADDLE STITCH] or

[SADDLE STITCH]) button.

z Select other copy modes as required.

6 ^{Press the [START] button.}

- When placing original(s) on the glass, follow steps 5 to 6 on page

Page 56.

3.SETTING OF BASIC COPY MODES

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Available Conditions for Saddle Stitch

- A cover of 64-80 g/m can be added. In this case, the cover is included in the maximum capacity for

saddle stitch.

- When paper of different weights is loaded, the maximum number of sheets that can be stapled is that of

the paper with the highest weight.

Maximum

Paper size

Paper weight

capacity for

saddle stitch

Tray load capacity

A3, A4-R, B4, LD,

LT-R

Plain paper

10 sheets

Copying of 6-10 sheets: 10 sets

Copying of 2-5 sheets: 20 sets

60-80 g/m

Thick 1

6 sheets

90 g/m

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3.SELECTING FINISHING MODES (Cont.)

Hole Punch Mode (Optional)

When the optional hole punch unit is attached to the finisher (Optional: MJ-1025), you can hole punch your

copies.

* The paper weight should be in the range of 64-200 g/m . Special paper such as OHP files or labels is

excluded.

1 ^{Place paper in the drawer(s).}

- When using this mode in bypass copying ("Bypass Copying"

Page 61), be sure to specify the paper size.

2 ^{Place the original(s).}

3 ^{Press the Finisher button on the basic}

menu as shown in the illustration on the

right (highlighted).

4 ^{Press the [HOLE PUNCH] button.}

z Select other copy modes as required.

5 ^{Press the [START] button.}

Available paper sizes for the hole punch:

Since the number of punch holes and the distance between the

holes vary depending on the country, purchase a hole punch unit

that meets your requirements. (For details, consult your service

technician.)

3.SETTING OF BASIC COPY MODES

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Number of punch holes and hole

diameter

Available paper sizes

Japan and most of Europe 2 holes

A3, A4, A4-R, B4, B5, B5-R, FOLIO,

LD, LG, LT, LT-R, COMP

(MJ-6005)

(6.5 mm dia.)

France

4 holes

A3, A4

(MJ-6005E)

(6.5 mm dia.: 80 mm pitch)

Sweden

4 holes

A3, A4, A4-R, B4, B5, B5-R, FOLIO,

LD, LG, LT, LT-R, COMP

(MJ-6005S)

(6.5 mm dia.: 70.21 mm pitch)

* The paper mentioned above is Toshiba-recommended paper.

Specifications and appearance are subject to change without

notice in the interest of product improvement

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4. DUPLEX COPYING

For Making 1-sided, 2-sided and Book-type Copies

This function allows you to set the type of originals (1-sided, 2-sided or book-type) and the desired type of

copying (1-sided or 2-sided). Duplex copying is available for the plain paper (64-80 g/m ) and thick 1 paper

(81-105 g/m ).

-13-

-12-

-15-

-12-

-15-

3.SETTING OF BASIC COPY MODES

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1. 1-Sided Originals -> 1-Sided Copies (default setting)

1 ^{Place paper in the drawer(s).}

2 ^{Place the original(s).}

"14.DIRECTION OF COPY IMAGES IN “1 TO 2” AND “2 TO 1”"

3 ^{Confirm that the [1}

1 SIMPLEX] mode is

selected in the basic menu.

- If the “1-SIDED

1-SIDED” mode is not selected, press the

button (highlighted) in the menu on the right, and then press the

1 SIMPLEX] button on the next screen.

z Select other copy modes as required.

4 ^{Press the [START] button.}

2. 1-Sided Originals -> 2-Sided Copies

The use of Image Direction will create the booklet output when copying landscape oriented originals. See

Page 138 for details.

1 ^{Place paper in the drawer(s).}

- When using this mode in bypass copying ("Bypass Copying"

Page 61), be sure to specify the paper size.

2 ^{Place the original(s).}

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4.DUPLEX COPYING (Cont.)

3 ^{On the basic menu, press the highlighted}

button on the right.

2 DUPLEX] button.

4 ^{Press the [1}

z Select other copy modes as required.

5 ^{Press the [START] button.}

- When placing an original on the glass, follow step 5 to 6 on page

Page 54 continuously.

3. 2-Sided Originals -> 2-Sided Copies

1 ^{Place paper in the drawer(s).}

- When using this mode in bypass copying ("Bypass Copying"

Page 61), be sure to specify the paper size.

2 ^{Place the original(s).}

3 ^{On the basic menu, press the highlighted}

button on the right.

3.SETTING OF BASIC COPY MODES

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2 DUPLEX] button.

4 ^{Press the [2}

z Select other copy modes as required.

5 ^{Press the [START] button.}

- When placing an original on the glass, follow step 5 to 6 on page

Page 54 continuously.

4. 2-Sided Originals -> 1-Sided Copies

Image Direction can be used if the orientation of the output is alternating between pages when using

landscape originals. See "14.DIRECTION OF COPY IMAGES IN “1 TO 2” AND “2 TO 1”"

details.

Page 138 for

1 ^{Place paper in the drawer(s).}

2 ^{Place the original(s).}

3 ^{On the basic menu, press the highlighted}

button on the right.

1 SPLIT] button.

4 ^{Press the [2}

z Select other copy modes as required.

5 ^{Press the [START] button.}

- When placing the original on the glass, copy the one side of the

original and turn it over to copy the other side.

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4.DUPLEX COPYING (Cont.)

5. Book-type Originals to 2-Sided Copies

* Acceptable paper size for this function are A4 or B5 only.

1 ^{Place paper in the drawer(s).}

- When using this mode in bypass copying ("Bypass Copying"

Page 61), be sure to specify the paper size.

2 ^{On the basic menu, press the highlighted}

button on the right.

2] button.

3 ^{Press the [BOOK}

4 ^{Select the book copying type.}

- Press the [RIGHT

RIGHT] button if copying should start at a

right-hand page and end at a right-hand page and also choose

from among the [RIGHT LEFT], [LEFT LEFT] and [LEFT

RIGHT] buttons as well.

3.SETTING OF BASIC COPY MODES

100

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5 ^{Select A4 or B5 copy size.}

6 ^{If you need a binding space, select the}

book margin mode from the Image Shift

function ("Creating a Bookbinding

Margin"

Page 111).

z Select other copy modes as required.

7 ^{Place the first page(s) on the glass, and}

then press the [START] button.

- If you do not copy your originals from the first page, the copies will

not be arranged in the same order as the original.

- Centre the book on the yellow indicator line with its bottom toward

you. "Book-type Originals"

Page 50

8 ^{Turn to the next page, set the book again}

and press the [START] button.

- Pressing the [YES] button and then the [START] button also

continues copying.

- Repeat the procedure above until all the originals have been

scanned.

9 ^{After all the originals are scanned, press}

the [FINISHED] button.

- Press the [COPY FINAL PAGE] button if the last original has only

one page.

101

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5. ORIGINAL MODE

By selecting an original mode according to the type of your originals, you can make copies with the suitable

image.

1 ^{Place paper in the drawer(s).}

2 ^{Place the original(s).}

3 ^{On the basic menu, press the highlighted}

button on the right.

4 ^{According to the type of your original,}

choose the most suitable image type

mode by pressing one of the following

buttons:

- [TEXT/PHOTO]: Original with text and printed image mixed

(default setting)

- [TEXT]: Original with text only (or text and line artwork)

- [PHOTO]: Original with photos printed on photographic paper

3.SETTING OF BASIC COPY MODES

102

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6. COPY DENSITY ADJUSTMENT

There are 2 types of image density adjustments: automatic mode and manual mode.

In the automatic mode, the density of each original is detected automatically and the optimum image density

is selected. In the manual mode, you can select the desired level of image density. Adjust the density with

this mode depending on the original condition.

Automatic Copy Density Modes

1 ^{Place paper in the drawer(s).}

2 ^{Place the original(s).}

3 ^{Press the [AUTO] button.}

z Select other copy modes as required.

4 ^{Press the [START] button.}

Manual Copy Density Mode

1 ^{Place paper in the drawer(s).}

2 ^{Place the original(s).}

1. BACKGROUND ADJUSTMENT ........................................................................................106

button to adjust

3 ^{Press either the}

the copy density to the desired level.

- Each time you press either the

button, your copies will

become lighter or darker respectively.

z Select other copy modes as required.

4 ^{Press the [START] button.}

103

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3.SETTING OF BASIC COPY MODES

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104

4. IMAGE EDITING AND

IMAGE ADJUSTMENT

2. SHARPNESS ADJUSTMENT............................................................................................107

105

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1. BACKGROUND ADJUSTMENT

This function allows you to adjust the density of the original’s background or to avoid copying the back side

of originals.

1 ^{Place paper in the drawer(s).}

2 ^{Place the original(s).}

3 ^{Press the [IMAGE] button to enter the}

image menu, and then press the

[BACKGROUND ADJUSTMENT] button.

4 ^{Press the [LIGHT] (or [DARK]) button to}

adjust the density.

5 ^{Press the [ENTER] button.}

z Select other copy modes as required.

6 ^{Press the [START] button.}

Canceling the Background Adjustment

There are 2 ways for clearing the setting.

- Press the [LIGHT] or [DARK] button on the Background column

to move the indicator to 0, and then press the [ENTER] button.

- Press the [DEFAULT] button, and then press the [ENTER] button.

4.IMAGE EDITING AND IMAGE ADJUSTMENT

106

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2. SHARPNESS ADJUSTMENT

This function allows you to emphasize the letters and edges of images.

1 ^{Place paper in the drawer(s).}

2 ^{Place the original(s).}

1. IMAGE SHIF T .................................................................................................................... 110

3 ^{Press the [IMAGE] button to enter the}

image menu, and then press the

[SHARPNESS] button.

4 ^{Press the [SOFT] (or [SHARP]) button.}

- Pressing the [SOFT] button suppresses the moire fringe, while

pressing the [SHARP] button emphasizes the letters and

sharpens the fine lines.

5 ^{Press the [ENTER] button.}

z Select other copy modes as required.

6 ^{Press the [START] button.}

Canceling the Sharpness Adjustment

There are 2 ways for clearing the setting.

- Press the [SOFT] or [SHARP] button on the Sharpness column to

move the indicator to 0, and then press the [ENTER] button.

- Press the [DEFAULT] button, and then press the [ENTER] button.

107

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4.IMAGE EDITING AND IMAGE ADJUSTMENT

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108

5. USING THE EDITING

FUNCTIONS

2. EDGE ERASE.................................................................................................................... 113

3. BOOK CENTRE ERASE.................................................................................................... 114

4. DUAL-PAGE....................................................................................................................... 115

5. 2 IN 1/4 IN 1 ....................................................................................................................... 117

6. MAGAZINE SORT (FROM THE EDITING MENU )............................................................ 119

7. IMAGE EDITIN G ................................................................................................................121

Trimming/Masking..............................................................................................................121

Mirror Image.......................................................................................................................123

Negative/Positive Reversa l ................................................................................................124

8. X-Y ZOOM .........................................................................................................................125

9. COVER COPYING.............................................................................................................126

10.SHEET INSERTION MODE...............................................................................................1 29

11 .T IME & DATE STAMP........................................................................................................131

12.PAGE NUMBERING ..........................................................................................................132

13.JOB BUILD ........................................................................................................................134

14.DIRECTION OF COPY IMAGES IN “1 TO 2” AND “2 TO 1” .............................................138

15.DIRECTION OF DUPLEX COPY IMAGES IN “2 TO 2”.....................................................1 40

16.CONTINUOUS/SINGLE ORIGINAL FEEDING..................................................................141

109

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1. IMAGE SHIFT

A margin for binding is created by shifting the original image to either the right or left side. You can also

create binding margins in the centre (inner margin) when using Book-Type Originals to 2-sided copies (see

"5. Book-type Originals to 2-Sided Copies"

Page 100).

Creating a Right or Left Margin

1 ^{Place paper in the drawer(s).}

- When using this mode in bypass copying ("Bypass Copying"

Page 61), be sure to specify the paper size.

2 ^{Place the original(s).}

("5. Book-type Originals to 2-Sided Copies"

3 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [IMAGE SHIFT]

button.

4 ^{Press the [LEFT] (or [RIGHT]) button}

according to your desired binding side.

5.USING THE EDITING FUNCTIONS

110

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5 ^{Adjust the width of binding margin, and}

then press the [ENTER] button.

- The default width of the margin is 7 mm.

- To adjust the width, press the [0 mm] or [30 mm] button to select

the desired number, and then press the [ENTER] button.

- In duplex copying, margins on the back are created on the other

side of those in the front.

"4.DUPLEX COPYING"

Page 96

z Select other copy modes as required.

6 ^{Press the [START] button.}

Creating a Bookbinding Margin

When Book Margin is selected, use it in conjunction with the Duplex Copying mode from book-type originals

Page 100).

Acceptable paper sizes for this function are A4, B5 and LT only.

1 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [IMAGE SHIFT]

button.

2 ^{Press the [BOOK] button.}

111

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1.IMAGE SHIFT (Cont.)

3 ^{Adjust the width of the margin, and then}

press the [ENTER] button.

- The default width of the margin is 7 mm (Book binding margin is

14 mm.).

- To adjust the width, press the [2 mm] or [30 mm] button to select

the desired number, and then press the [ENTER] button.

5.USING THE EDITING FUNCTIONS

112

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2. EDGE ERASE

If your original has a dirty or torn edge, it may be reproduced as a black stain on the copy. In that case, use

Edge Erase Copying. A white border is created along the edges of the copy, eliminating those black stains.

* This function is available in only case of the standard-size original.

1 ^{Place paper in the drawer(s).}

- When using this mode in bypass copying ("Bypass Copying"

Page 61), be sure to specify the paper size.

2 ^{Place the original(s).}

3 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [EDGE ERASE]

button.

4 ^{Adjust the width of the white border, and}

then press the [ENTER] button.

- The default width of the white border is 5 mm.

- To adjust the width, press the [5 mm] or [20 mm] button to select

the desired number, and then press the [ENTER] button.

z Select other copy modes as required.

5 ^{Press the [START] button.}

113

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3. BOOK CENTRE ERASE

This feature allows you to erase the shadow in the centre of a book original.

1: Before

2: After the book centre has been erased

1 ^{Place paper in the drawer(s).}

- When using this mode in bypass copying ("Bypass Copying"

Page 61), be sure to specify the paper size.

2 ^{Place the original(s).}

3 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [BOOK CENTRE

ERASE] button.

4 ^{Adjust the width of the book centre erase}

margin, and then press the [ENTER]

button.

- The default width of the book centre erase margin is 10 mm.

- To adjust the width, press the [2 mm] or [50 mm] button to select

the desired number, and then press the [ENTER] button.

z Select other copy modes as required.

5 ^{Press the [START] button.}

5.USING THE EDITING FUNCTIONS

114

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4. DUAL-PAGE

Utilizing this feature allows the facing pages of a book or magazine to be copied page by page onto 2

separate sheets of paper or duplex-copied on one sheet. There is no need to move the original on the glass.

You can also place a pair of A4 (or B5, LT) sized originals side by side and copy them on separate sheets

of paper.

* Acceptable paper sizes for this function are A4, B5 and LT only.

-12-

-13-

-12-

-13-

1 ^{Place paper in the drawer(s).}

- "Creating a Right or Left Margin"

- When using this mode in bypass copying ("Bypass Copying"

Page 61), be sure to specify the paper size.

2 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [DUAL PAGE]

button.

3 ^{Press the [1 SIDE] (or [2 SIDE]) button.}

- Select the [1 SIDE] button to make copies of the facing pages on

2 separate sheets of paper page by page. Select the [2 SIDE]

button to make duplex copies of them on one sheet.

4 ^{If you need a binding margin, set the right}

or left margin.

Page 110

115

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4.DUAL-PAGE (Cont.)

5 ^{Press the [BASIC] button to enter the}

basic menu, and then select A4 (or B5, LT)

copy size.

z Select other copy modes as required.

6 ^{Place the first page(s) to be copied on the}

glass, and then press the [START] button.

- If you do not copy your originals from the first page, the copies will

not be arranged in the same order as the original.

- Centre the book on the yellow indicator line with the bottom

toward you. "Book-type Originals"

Page 50

7 ^{Turn to the next page, set the book again,}

and then press the [START] button.

- Repeat the above procedure until all the originals have been

scanned.

8 ^{After all the originals have been scanned,}

press the [FINISHED] button.

- Press the [COPY FINAL PAGE] button if the last original is 1-

sided page.

5.USING THE EDITING FUNCTIONS

116

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5. 2 IN 1/4 IN 1

This feature allows multiple originals to be reduced and copied onto a single sheet of paper. There are 2

modes: 2 IN 1 copying, where 2 originals are copied onto a single sheet, and 4 IN 1 copying, where 4

originals are copied onto a single sheet. In addition, duplex 2 IN 1/4 IN 1 modes are available, where four/

eight originals can be copied to 2 sides of a single sheet of paper.

* This mode cannot be used in combination with reduction/enlargement copying.

- 2 IN 1

- 4 IN 1

- 2 IN 1 DUPLEX (a: Side 1, b: Side 2)

* When a copy is turned with the line as a pivot, originals are printed on Side 2 (back face) as shown.

- 4 IN 1 DUPLEX (a: Side 1, b: Side 2)

* When a copy is turned with the line as a pivot, originals are printed on Side 2 (back face) as shown.

117

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5.2 IN 1/4 IN 1 (Cont.)

1 ^{Place paper in the drawer(s).}

- When using this mode in bypass copying ("Bypass Copying"

Page 61), be sure to specify the paper size.

To make copies onto paper which is not the same size as originals,

press the [ZOOM...] button to display the screen on the right, and

then press the desired paper size and the [AMS] button.

2 ^{Place the original(s).}

3 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [2 IN 1/4 IN 1]

button.

4 ^{Select the type of image combination.}

- Press the [2 IN 1] (or [4 IN 1], [2 IN 1 DUPLEX] or [4 IN 1

DUPLEX]) button.

5 ^{Select the type of the original.}

- Press the [1 SIDE] (or [2 SIDE]) button.

z Select other copy modes as required.

6 ^{Press the [START] button.}

- When placing an original on the glass, follow the steps 5 to 6 on

Page 54 continuously.

5.USING THE EDITING FUNCTIONS

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118

6. MAGAZINE SORT (FROM THE EDITING MENU)

The magazine sort mode allows 1-sided originals to be copied and sorted so that they can be folded and

bound along a centre line like typical magazines or booklets.

Example of copying a 12-page document

- If used in combination with the optional finisher (MJ-1025) equipped with saddle stitch, copies can be

automatically folded in half and stapled along their centre line. (A3, A4-R, B4, LD and LT-R are available.)

* 2 Magazine Sort procedures are available. For this function operated from the BASIC menu when the

finisher (optional) is installed, see "Magazine Sort & Saddle Stitch Mode (Booklet Mode)" Page 91

* When placing the portrait original in short edge feed direction in the reversing automatic document feeder,

copies can be made correctly with Image Direction setting. See "14.DIRECTION OF COPY IMAGES IN

“1 TO 2” AND “2 TO 1”"

Page 138.

1 ^{Place paper in the drawer(s).}

2 ^{Select the paper type.}

- For drawer feeding "Manual Paper Selection"

Page 76, step 3

- For bypass feeding "Bypass Copying on Standard Size Paper"

Page 62, step 4

3 ^{Place the original(s).}

Conditions for Saddle Stitch"

- When placing them in the reversing automatic document feeder

(optional), set them by referring to the order of pages in the

illustrations above.

- When placing them on the glass, place the first page of the

originals first.

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6.MAGAZINE SORT (FROM THE EDITING MENU) (Cont.)

4 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [MAGAZINE

SORT] button.

5 ^{Adjust the binding margin, and then press}

the [ENTER] button.

- The default width of the margin is 2 mm.

- To adjust the width, press the [2 mm] or [30 mm] button to select

the desired number, and then press the [ENTER] button.

- If the optional finisher (MJ-1025) equipped with the saddle stitch

is installed, copied paper can be automatically stapled along their

centre line. Press the [STAPLE ON] button to staple it.

- Maximum number of sheets that can be stapled. "Available

Page 93

z Select other copy modes as required.

6 ^{Press the [START] button.}

- When placing an original on the glass, follow steps 5 to 6 on

Page 54 continuously.

5.USING THE EDITING FUNCTIONS

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120

7. IMAGE EDITING

Trimming/Masking

You can select an area on an original and copy it with the area trimmed (only the inside of the area copied)

or masked (only the outside of the area copied). 4 rectangular areas can be specified on an original.

* Image editing is only available with standard sized originals.

* If the settings of the original and copy sizes are not made appropriately, the image may not be copied

completely.

1: Trimming

2: Masking

1 ^{Place paper in the drawer(s).}

- When using this mode in bypass copying ("Bypass Copying"

Page 61), be sure to specify the paper size.

2 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [EDITING]

button.

3 ^{Press the [TRIM] (or [MASK]) button.}

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7.IMAGE EDITING (Cont.)

4 ^{Place an original on the glass to specify}

the area.

- Set the original face up with the bottom toward you, fit its top left

corner against the top left corner of the glass, and align it with the

original scale.

5 ^{Using the original scale on the left and the}

inner (top) scale, read the position of the

desired area as follows:

- X1 Distance from the top left to the left edge of the specified area.

- X2 Distance from the top left to the right edge of the specified

area.

- Y1 Distance from the top left to the upper edge of the specified

area.

- Y2 Distance from the top left to the lower edge of the specified

area.

4 rectangular areas can be specified on an original.

6 ^{Enter the distance values read in step 5}

for the specified area.

- Key in the value for X1 with the digital keys and press the [SET]

button.

- Similarly, set the values for X2, Y1 and Y2.

- When setting X1, X2, Y1, Y2 the display changes for entering the

next edit area.

7 ^{Press the [ENTER] button.}

8 ^{Place the original(s).}

- Place the original(s) on the glass with its face down, with its

bottom toward you, with its top left aligned against the original

scale on the left side.

z Select other copy modes as required.

9 ^{Press the [START] button.}

5.USING THE EDITING FUNCTIONS

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Mirror Image

Copies are made with images completely reversed (right and left).

1 ^{Place paper in the drawer(s).}

- When using this mode in bypass copying ("Bypass Copying"

Page 61), be sure to specify the paper size.

2 ^{Place the original(s).}

3 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [EDITING]

button.

4 ^{Press the [MIRROR] button.}

z Select other copy modes as required.

5 ^{Press the [START] button.}

123

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7.IMAGE EDITING (Cont.)

Negative/Positive Reversal

This function allows you to reverse the black areas on the original as white areas, or vice versa.

1 ^{Place paper in the drawer(s).}

- When using this mode in bypass copying ("Bypass Copying"

Page 61), be sure to specify the paper size.

2 ^{Place the original(s).}

3 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [EDITING]

button.

4 ^{Press the [NEG/POS] button.}

z Select other copy modes as required.

5 ^{Press the [START] button.}

5.USING THE EDITING FUNCTIONS

124

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8. X-Y ZOOM

You can make copies with different reproduction ratios set for the X (horizontal) and Y (vertical) directions

in the range of 25 to 400% respectively.

In the following cases, set the reproduction ratio in the range of 25 to 200%.

- When placing the original(s) on the reversing automatic document feeder (optional).

100%

200%

100%

200%

1 ^{Place paper in the drawer(s).}

2 ^{Place the original(s).}

3 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [XY ZOOM]

button.

4 ^{Set the reproduction ratios for the X}

(horizontal) and Y (Vertical) directions

respectively.

- Using the [25%] and [400%] buttons on the screen, set the

reproduction ratio for X and press the [SET] button. Similarly, set

the reproduction ratio for Y.

5 ^{Press the [ENTER] button.}

z Select other copy modes as required.

6 ^{Press the [START] button.}

125

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9. COVER COPYING

A top cover and /or back cover (special sheets, e.g, coloured paper) can be added to each set of copies.

1: Adding a blank cover

2: Adding a copied cover

3: Adding a blank cover and a blank back cover

4: Adding a copied cover and blank back cover

REPORT

2003

REPORT

2003

REPORT

2003

REPORT

2003

When using the cover feature, make sure all paper sources have the same orientation and size.

The cover sheets are placed in the drawer for cover sheet or on the bypass tray.

5.USING THE EDITING FUNCTIONS

126

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1 ^{Place the cover sheet in the drawer for}

cover sheet or on the bypass tray.

- When placing it in the drawer for the cover sheet, it is necessary

to set the paper type (cover sheet), size and weight. Setting the

drawer for special use. "Setting the Drawer for Special Uses"

size and weight. "Bypass Copying on Standard Size Paper"

- When placing it on the bypass tray, it is necessary to set the paper

Page 62

2 ^{Place paper (other than cover paper) in}

the drawer(s).

- "Setting the Drawer for Special Uses"

- Place the paper of the same size and the same direction as that

of cover.

3 ^{Place the original(s).}

- When placing an original on the glass, place the first page of your

originals first.

4 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [COVER

SHEET] button.

5 ^{Select the desired cover sheet button:}

- To add a blank top cover: [TOP BLANK]

- To add a copied top cover: [TOP COPIED]

- To add blank top and back covers: [BOTH BLANK]

- To add copied top and blank back covers: [TOP COPIED BACK

BLANK]

127

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9.COVER COPYING (Cont.)

6 ^{Press the [BASIC] button to enter the}

basic menu, and then select the paper

source of the same size and direction as

the cover sheet paper.

- Setting the drawer for cover sheet. "Setting the Drawer for Special

Uses"

- "Setting the Drawer for Special Uses"

- Setting the bypass tray. "Bypass Copying"

Page 61

z Select other copy modes as required.

7 ^{Press the [START] button.}

- When using the automatic duplexer (optional):

The original is scanned and copying starts.

- When using the original glass: Perform the following procedure.

When [TOP COPIED] button or [TOP COPIED BACK BLANK]

button is selected, the cover sheet can be copied only on the top

face (single-side) though 1-Sided Original to 2-Sided Copy is used.

8 ^{Press the [YES] button and set the next}

original. Then press the [START] button.

- Repeat this step for the subsequent original.

9 ^{Once the final original has been scanned,}

press the [FINISHED] button.

- Copying starts.

5.USING THE EDITING FUNCTIONS

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10. SHEET INSERTION MODE

Special sheets of paper (such as coloured paper) are inserted into a set of copies at the specified pages.

There are 2 types of sheet insertion modes:

1 : Inserting blank sheets before the specified pages

2 : Inserting copied sheets at the specified pages

REPORT

2003

REPORT

2003

To make sheet copies, you have to set 2 or 3 drawers (the large capacity feeder can also be used) to the

same paper size and orientation (1 or 2 for special insertion sheets and the other for normal sheets of copy

paper).

1 ^{Place sheets of paper in the drawer for the}

sheet insertion.

2 ^{Place plain paper in the drawer(s). (The}

same size and direction in step 1)

3 ^{Place the original(s).}

4 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [SHEET

INSERTION] button.

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10.SHEET INSERTION MODE (Cont.)

5 ^{Press [COPIED] or [BLANK] button.}

- To insert copied sheet at the specified page: [COPIED]

- To insert blank sheet before the specified paper: [BLANK]

6 ^{Key in the desired page number (no more}

than 3 digits) for insertion and press the

[SET] button.

- On the screen, the page where the first sheet will be inserted is

shown. The example on the right shows the first sheet inserted at

(or before) page 10.

- To specify the next and subsequent pages, repeat step 6. Up to

15 pages can be specified.

- To have different sheets inserted than Insert source 1, select

[INSERT SOURCE 2] and similarly key in the pages where you

want the sheets inserted, then press the [SET] button. In this

case, up to 15 pages in all can be specified for the source 1 and 2.

7 ^{After you have finished specifying the}

insertion pages, press the [ENTER]

button.

8 ^{Key in the number of sets (or copies).}

z Select other copy modes as required.

9 ^{Press the [START] button.}

5.USING THE EDITING FUNCTIONS

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11. TIME & DATE STAMP

The time and date of the scanning can be added to the copies.

1: Printed at the bottom of the portrait copy

2: Printed at the top of the landscape copy

DD.MM.YYYY 14:54

1 ^{Place paper in the drawer(s).}

2 ^{Place the original(s).}

3 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [TIME STAMP]

button.

4 ^{Select the orientation ([Short edge] or}

[Long edge]) and position (UPPER or

LOWER) of the date and time to be

printed, and then press the [ENTER]

button.

z Select other copy modes as required.

5 ^{Press the [START] button.}

131

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12. PAGE NUMBERING

This feature allows numbers to be added at specified positions on copies.

1: Page number printed at the bottom centre on the portrait copy.

2: Page number printed at the top right on the landscape copy.

1 ^{Place paper in the drawer(s).}

2 ^{Place the original(s).}

3 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [PAGE

NUMBER] button.

4 ^{Select the orientation ([Short edge] or}

[Long edge]) and position of the page

number to be printed, and then press the

[ENTER] button.

5.USING THE EDITING FUNCTIONS

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Key in the starting page number.

- If the start page number is ''1'', just press the [ENTER] button.

z Select other copy modes as required.

6 ^{Press the [START] button.}

133

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13. JOB BUILD

This feature allows you to scan up to 1000 pages of originals with the optimum original mode and image

adjustment respectively, and then copy and store them as a single job.

* Automatic paper selection, Book to 2, Image editing, X-Y zoom, Cover copying, and Sheet insertion mode

cannot be selected.

1 ^{Place the originals of the 1st job.}

- When an original is placed on the original glass, one page is

regarded as one job.

- When originals are placed on the reversing automatic document

feeder or mixed sized originals are set, see the following page.

2 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [JOB BUILD]

button.

5.USING THE EDITING FUNCTIONS

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3 ^{Press the [ENTER] button on the screen}

to set JOB BUILD.

4 ^{After “Press START button to copy after}

changing settings” appears, press the

[BASIC] button.

5 ^{On the Basic screen, set the copy mode,}

e-filing/file function, and finishing mode

you want to use for the 1st job.

- Press the [SETTINGS] button to confirm the settings.

- To change the settings, press the [FC] button, and then start the

procedure again from step 1.

Note that the settings for mixed sized originals, paper size to be

copied, finishing mode (unselectable for mixed sized originals),

image shift, book centre erase, 2IN1/4IN1, time & date stamp, page

numbering, image direction, book <-> tablet, e-filing/file function

cannot be changed for each job, respectively.

6 ^{Press the [START] button.}

- Scanning the originals of the 1st job starts.

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13.JOB BUILD (Cont.)

7 ^{After scanning is completed, the [JOB}

FINISH] button is displayed on the screen.

Each button has the following functions.

- [JOB FINISH] button: All of the scanned originals are outputted as

the settings, they are stored if this was set, and then the settings

of JOB BUILD are released.

8 ^{Place the originals of the 2nd job.}

9 ^{On the Basic screen, set the settings for}

the 2nd job.

- The settings for the 2nd job or later can be changed with regard

to the following functions.

Reproduction ratio, automatic magnification selection, original

size, other size

Scanning mode

Image adjustment mode

Edge erase, dual-page

- When the 1st job is set and 2-sided copying (or 1-sided copying)

is selected, the setting cannot be changed to 1-sided copying (or

2-sided copying) from the 2nd job.

- Press the [SETTING] button to confirm the settings.

- To change the settings, press the [FC] button, and then start the

procedure again from step 1.

- Be aware that copying will be performed in the same modes as

those of the 1st job if the copy modes are not changed.

10^{After having completed the settings,}

press the [START] button.

- Scanning the originals starts.

- For the 3rd job or later, repeat from step 7 to 10.

- Any number of jobs can be set until the total number of scanned

original pages reaches 1000.

5.USING THE EDITING FUNCTIONS

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11 ^{After having completed all the settings}

and scanning of the originals, press the

[JOB FINISH] button on the Basic screen.

- When copy and e-file/file function are set, storing starts.

137

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14. DIRECTION OF COPY IMAGES IN “1 TO 2” AND “2 TO 1”

When a lengthwise A3, A5 or B4 original is copied under the mode of 1-Sided Originals to 2-Sided Copies,

2-Sided Originals to 1-Sided Copies, this function allows you to adjust the direction for 'open to left' opening.

* This function is not necessary for copying in the direction of 'vertical' opening.

1: Set

2: Non set

1 ^{Place paper in the drawer(s).}

2 ^{Place the original(s).}

3 ^{Select 1-Sided Originals to 2-Sided}

Copies (or 2-Sided Originals to 1-Sided

Copies).

- "4.DUPLEX COPYING"

Page 96

4 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [IMAGE

DIRECTION] button.

- If the desired function buttons are not displayed, press the [Next]

button to change the menu.

5.USING THE EDITING FUNCTIONS

138

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5 ^{Press the [ENTER] button.}

z Select other copy modes as required

6 ^{Press the [START] button.}

139

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15. DIRECTION OF DUPLEX COPY IMAGES IN “2 TO 2”

When copying under the mode of 2-Sided Originals to 2-Sided-Copies, this function allows you to rotate the

backside of the original to be copied by 180. It is useful when 'open to left' (Book) originals need to be copied

in 'open to top' (Tablet), and the opposite condition is available.

1 ^{Place paper in the drawer(s).}

2 ^{Place the original(s).}

2 DUPLEX] in the basic

3 ^{Press the [2}

menu.

- "4.DUPLEX COPYING"

Page 96

4 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [BOOK

TABLET] button.

- If the desired function buttons are not displayed, press the [Next]

button to change the menu.

5 ^{Press the [ENTER] button.}

z Select other copy modes as required

6 ^{Press the [START] button.}

5.USING THE EDITING FUNCTIONS

140

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16. CONTINUOUS/SINGLE ORIGINAL FEEDING

When using the optional reversing automatic document feeder, you can select the continuous feed mode

(default setting) so that multiple (or single) originals are continuously fed in one by one, or the single feed

mode where an original is automatically pulled in when you insert it and starts being copied.

* When setting the different size of originals "Setting the [MIXED ORIGINAL SIZE]"

Page 78

Continuous Feed Mode

1 ^{Place paper in the drawer(s).}

- "When Using the Reversing Automatic Document Feeder

2 ^{Place the original(s) on the reversing}

automatic document feeder (optional).

(optional)"

Page 51

3 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [ADF] button.

- If the desired function buttons are not displayed, press the [NEXT]

button to change the menu screen.

4 ^{Press the [ADF] button.}

z Select other copy modes as required.

5 ^{Press the [START] button.}

When the number of originals is too large to be set at one time, you

can divide the originals into 2 to 10 sets and set them one after

another. To do so, place the first set of originals first, and press the

[CONTINUE] button while the scanning is in progress. After they

have been scanned, place the next set of originals that should be

scanned.

141

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16.CONTINUOUS/SINGLE ORIGINAL FEEDING (Cont.)

Single-feed Mode

1 ^{Place paper in the drawer(s).}

- "Inside the Single-feed Mode"

2 ^{Press the [EDIT] button to enter the edit}

menu, and then press the [ADF] button.

- If the desired function buttons are not displayed, press the [NEXT]

button or [Prev] button to change the menu.

3 ^{Press the [SADF] button.}

z Select other copy modes as required.

4 ^{Place the original on the reversing}

automatic document feeder (optional).

Page 53

- The original is automatically pulled in and the screen changes as

shown on the right.

- If there are more originals, set them in the same way. (The same

operation is performed whether or not you press the [YES]

button.)

5 ^{After all originals have been fed through}

the reversing automatic document feeder,

press the [FINISHED] button.

- Copying begins.

5.USING THE EDITING FUNCTIONS

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6. STORING ORIGINALS

1. STORE TO e-FILIN G .........................................................................................................144

2. COPY & FIL E .....................................................................................................................147

143

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1. STORE TO e-FILING

In this function, the copied original data can be stored in the e-Filing. During copying, you can print it at the

same time, as required. After storing the original data, you can print it at any time.

To store the original data, you can specify the public box or one of user boxes. The public box is a pre-set

box since the installation of the equipment, and it will be used to store documents that any user may need

to work with. The user box is the one created by the user, and, if password is set, you need to enter the

password correctly.

Before storing the original data in e-Filing, you need to set up the user boxes. For setting up the user boxes

and printing the stored documents, see "2.SETTING UP BOX"

DOCUMENT" Page 229.

Page 224 and "5.PRINTING STORED

* It is recommended to back up the data on the equipment's hard disc to prevent loss of data. You can back

it up with the client PC using the File Downloader. See the [e-Filing Guide] for details.

You can also store the scanned original data in the e-Filing using the scanning operation. ("2.SCAN TO e-

FILING"

Page 154) When you use the original data with the client PC via network, it is recommended to

store the original data using the scanning operation rather than using the copy operation explained here.

1 ^{Place the original(s).}

- If there is not enough space in the hard disc, the number of

originals that can be stored may be restricted.

- When you want to store and copy the original(s) simultaneously,

select the copy modes as required.

2 ^{Press the [E-FILING/FILE] button on the}

basic screen to enter the filing menu.

3 ^{Press the [STORE TO E-FILING] button.}

6.STORING ORIGINALS

144

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4 ^{Press the [BOX/FOLDER] button.}

- The box list is displayed.

5 ^{Select the box in which you want to store}

the data, and then press the [ENTER]

button.

- Select either the “Public box” or the “User box”.

- See the procedure of “e-FILING” for setting a new user box.

"2.SETTING UP BOX"

Page 224

6 ^{The document list in the selected box is}

displayed. When you want to store the

original(s) in an existing folder, select the

folder and press the [OPEN FOLDER]

button. If you have no folder to be

selected, press the [ENTER] button.

- If you want to store the data in the user box, password entry may

be required to display the list.

- Creating the folder can be performed only via TopAccess. See the

[e-Filing Guide].

7 ^{Press the [DOCUMENT NAME] button to}

enter the name of the scanned data.

- The letter entry menu ("Setting Letters"

Page 30) is displayed.

A document name can contain up to 64 letters.

145

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1.STORE TO e-FILING (Cont.)

8 ^{Press the [ENTER] button.}

9 ^{When “PRINT THIS DOCUMENT?”}

appears, press the [YES] button to store

and print the document.

- If you want to store the document without printing, press the [NO]

button.

10^{Press the [START] button.}

- Storing the original starts.

11 ^{“NEXT ORIGINAL?” appears. If you have}

the other originals to be stored, press the

[YES] button. If not, press the [FINISHED]

button.

- When the original is set on the reversing automatic document

feeder (optional) to be scanned in the Continuous Feed mode,

this screen is not displayed.

12^{Press the [FUNCTION CLEAR] button to}

finish this job.

6.STORING ORIGINALS

146

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2. COPY & FILE

In this COPY & FILE function, the copied original data can be sent and stored to the Share folder of the hard

disc in the equipment or the specified PC. You can access the data stored in the Share folder directly from

the client PC via network.

* The network administrator has to make settings for storing the original data to the PCs. For details, see

the [Network Administrator's Guide].

* It is recommended to back up the data stored in the Share folder of the hard disc with the client PC via

network.

To use COPY & FILE function, ‘optional Printer kit (GM-1010) and optional Scanner upgrade kit (GM-3010)’,

or ‘optional Printer/Scanner kit (GM-2010)’ is required.

1 ^{Place the original(s).}

1. SCAN SETTING IN THE TOUCH PANEL .........................................................................152

- If there is not enough space in the hard disc, the number of

originals that can be stored may be restricted.

- Select the copy mode as required.

2 ^{Press the [E-FILING/FILE] button on the}

basic screen to enter the filing menu.

3 ^{Press the [COPY & FILE] button.}

147

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2.COPY & FILE (Cont.)

4 ^{Press the [FILE NAME] button to enter the}

file name of the stored data.

- The letter entry menu is displayed.

A file name can contain up to 64 letters.

5 ^{Select the desired location.}

- [MFP LOCAL]: Select when the originals should be stored in the

hard disc in the main equipment. The original data will be stored

under the directory path shown on the screen.

- [REMOTE 1], [REMOTE 2]: Select when the originals should be

stored in the hard disc of user's PC.

The administrator has to make settings to select “REMOTE 1” or

“REMOTE 2”.

For details, see the [Network Administrator’s Guide].

6 ^{Select the desired file format.}

- The SCAN folder is automatically created and the original data

will be stored into this folder. If you select “TIFF (SINGLE)”, an

additional folder with the name you entered in step 4 is further

created, and each page will be stored into this folder. You can

access the original data with the client PC via network, by opening

the FILE_SHARE folder in the equipment’s hard disc.

7 ^{After all the settings have been made,}

press the [ENTER] button.

8 ^{Press the [START] button.}

6.STORING ORIGINALS

148

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9 ^{“NEXT ORIGINAL?” appears. If you have}

the other originals to be stored, press the

[YES] button. If not, press the [FINISHED]

button.

- This screen is displayed when the scanning is performed from the

original glass. It is not displayed from the reversing automatic

document feeder (optional).

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6.STORING ORIGINALS

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150

7. SCANNING THE IMAGES

2. SCAN TO e-FILING ...........................................................................................................154

3. SCAN TO FILE...................................................................................................................158

4. SCAN TO E-MAIL ..............................................................................................................162

151

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1. SCAN SETTING IN THE TOUCH PANEL

If the scanning function is used, originals set on the reversing automatic document feeder (optional) or on

the original glass can easily be scanned as image data.

The scanned image data can be sent or stored to the destinations of “SCAN TO e-FILING”, “SCAN TO

FILE” or “SCAN TO E-MAIL”. You can scan up to 100 sheets of A4 size per 1 job.

* See the [e-Filing Guide] about how to save the data to PCs.

To use scanning function, ‘optional Printer kit (GM-1010) and optional Scanner upgrade kit (GM-3010)’, or

‘optional Printer/Scanner kit (GM-2010)’ is required.

Scanning Procedure

1 ^{Place the original(s).}

- Originals acceptable to be set "1.SETTING ORIGINALS"

- When placing an original on the glass "When Placing an Original

on the Glass"

Page 224 and "5.PRINTING STORED

- When placing the original on the reversing automatic document

feeder (optional) "16.CONTINUOUS/SINGLE ORIGINAL

FEEDING"

Page 141

2 ^{Press the [SCAN] button on the control}

panel to enter the scan menu.

- The basic scan menu is displayed.

3 ^{Select the desired scan mode and press}

the button.

- The screen on the right is displayed as an example of selecting

SCAN TO E-FILING.

- To select SCAN TO E-FILING "2.SCAN TO e-FILING"

154

Page

To select SCAN TO FILE "3.SCAN TO FILE"

Page 158

To select SCAN TO E-MAIL "4.SCAN TO E-MAIL"

Page 162

7.SCANNING THE IMAGES

152

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4 ^{Set the scanning conditions using the}

buttons on the touch panel and the digital

keys.

- Press the [Next] or [Prev] button to switch the screen and make

necessary settings. After having completed all the settings, press

the [ENTER] button.

5 ^{Press the [SCAN!] button.}

6 ^{“To continue, place document on glass.}

And press the Scan!” appears. If you want

to continue scanning, press the [SCAN!]

button. If you want to finish scanning,

press the [JOB FINISH] button.

- When the original is set on the reversing automatic document

feeder (optional) to be scanned in the Continuous Feed mode,

this screen is not displayed.

- If you want to cancel the storage of the scanned data, press the

[JOB CANCEL] button.

- You can change the setting of the original type and scanning

conditions using the [EDIT] button before pressing the [SCAN!]

button.

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2. SCAN TO e-FILING

In this function, the scanned original data can be stored in the e-Filing. During scanning, you can perform

the SCAN TO e-FILING or the SCAN TO E-MAIL simultaneously, as required. After storing the original data,

you can print it at any time.

To store the original data, you can specify the public box or one of user boxes. The public box is a pre-set

box since the installation of the equipment, and it will be used to store documents that any user may need

to work with. The user box is the one created by the user, and, if password is set, you need to enter the

password correctly.

Before storing the original data in e-Filing, you need to set up the user boxes. For setting up the user boxes

and printing the stored documents, see "2.SETTING UP BOX"

DOCUMENT" Page 229.

* It is recommended to back up the data on the equipment's hard disc to prevent loss of data. You can back

it up with the client PC using the File Downloader. See the [e-Filing Guide] for details.

To use SCAN TO e-FILING function, ‘optional Printer kit (GM-1010) and optional Scanner upgrade kit (GM-

3010)’, or ‘optional Printer/Scanner kit (GM-2010)’ is required.

You can also store the copied original data in the e-Filing using the copy operation. ("1.STORE TO e-

FILING"

Page 144) However, when you use the original data with the client PC via network, it is

recommended to store the original data using the scanning operation explained here, rather than using the

copy operation.

1 ^{Place the original(s).}

- If there is not enough space in the hard disc, the number of

originals that can be scanned may be restricted.

The reversing automatic document feeder (optional) enables

consecutive scanning of more than one original.

2 ^{Press the [SCAN] button on the control}

panel to enter the scan menu.

7.SCANNING THE IMAGES

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3 ^{Press the [SCAN TO E-FILING] button.}

4 ^{Press the [BOX/FOLDER] button.}

- The box list is displayed.

5 ^{Select the box in which you want to store}

the data and press the [ENTER] button.

- Select either the “Public box” or the “User box”.

- See the procedure of “e-FILING” for setting the user box.

"2.SETTING UP BOX"

Page 224

6 ^{The document list in the selected box is}

displayed. When you want to store the

original(s) in an existing folder, select the

folder and press the [OPEN FOLDER]

button. If you have no folder to be

selected, press the [ENTER] button.

- If you want to store the data in the user box, password entry may

be required to display the list.

- Creating the folder can be performed only via TopAccess. See the

[e-Filing Guide].

155

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2.SCAN TO e-FILING (Cont.)

7 ^{Press the [DOCUMENT NAME] button to}

enter the name of the scanned data.

- The letter entry menu (see "Setting Letters"

Page 30) is

displayed. A document name can contain up to 64 letters.

- Press the [ENTER] button on the letter entry menu.

8 ^{Press the [EDIT] button to set the original}

type and size, and the scanning

conditions.

- Press the [Next] or the [Prev] button to switch the screen and

make necessary settings. After having completed all the settings,

press the [ENTER] button.

9 ^{Press the [ENTER] button.}

7.SCANNING THE IMAGES

156

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10^{Press the [SCAN!] button.}

If the “SCAN TO FILE” or the “SCAN TO E-MAIL” button is pressed

to make the setting before pressing the [SCAN!] button, the

specified 2 jobs can be performed simultaneously.

11 ^{“To continue, place document on glass.}

And press Scan!” appears. If you want to

finish scanning, press the [JOB FINISH]

button.

- If you want to continue scanning, press the [SCAN!] button.

- When the original is set on the reversing automatic document

feeder (optional) to be scanned in the Continuous Feed mode,

this screen is not displayed.

- You can change the original size, type and scanning conditions by

pressing the [EDIT] button for the next scanning.

- If you want to cancel the storage of the scanned data, press the

[JOB CANCEL] button.

157

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3. SCAN TO FILE

In this SCAN TO FILE function, the scanned original data can be sent and stored to the Share folder of the

hard disc in the equipment or the specified PC. You can access the data stored in the Share folder directly

from the client PC via network.

* The network administrator has to make settings for storing the original data to the PCs. For details, see

the [Network Administrator's Guide].

* It is recommended to back up the data stored in the Share folder of the hard disc with the client PC via

network.

To use SCAN TO FILE function, ‘optional Printer kit (GM-1010) and optional Scanner upgrade kit (GM-

3010)’, or ‘optional Printer/Scanner kit (GM-2010)’ is required.

1 ^{Place the original(s).}

- If there is not enough space in the hard disc, the number of

originals that can be scanned may be restricted.

The reversing automatic document feeder (optional) enables

consecutive scanning of more than one original.

2 ^{Press the [SCAN] button on the control}

panel to enter the scan menu.

3 ^{Press the [SCAN TO FILE] button.}

7.SCANNING THE IMAGES

158

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4 ^{Press the [FILE NAME] button to enter the}

file name of the scanned data.

- The letter entry menu is displayed. A file name can contain up to

45 letters.

- After entering the letters, be sure to press the [ENTER] button.

5 ^{Select the desired location.}

- [MFP LOCAL]: Select when the originals should be stored in the

hard disc in the main equipment. The original data will be stored

under the directory path shown on the screen.

- [REMOTE 1], [REMOTE 2]: Select when the originals should be

stored in the hard disc of user’s PC via server.

The administrator has to make settings to select [REMOTE 1] or

[REMOTE 2] using the TopAccess.

For details, see the [Network Administrator’s Guide].

You can select 2 locations to store the data from [MFP LOCAL],

[REMOTE 1] and [REMOTE 2].

6 ^{Select the file format.}

- The SCAN folder is automatically created and the original data

will be stored into this folder. If you select “TIFF (SINGLE)”, an

additional folder with the name you entered in step 4 is further

created, and each page will be stored into this folder. You can

access the original data with the client PC via network, by opening

the FILE_SHARE folder in the equipment’s hard disc.

7 ^{Press the [EDIT] button, set the original}

type and the scanning conditions, and

then press the [ENTER] button.

159

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3.SCAN TO FILE (Cont.)

- Press the [Next] or [Prev] button to switch the screen and make

necessary settings.

8 ^{Press the [ENTER] button.}

9 ^{Press the [SCAN!] button.}

If the [SCAN TO E-FILING] or the [SCAN TO E-MAIL] button is

pressed to make the setting before pressing the [SCAN!] button, the

specified 2 jobs can be performed simultaneously.

10^{“To continue, place document on glass.}

And press Scan!” appears. If you want to

finish scanning, press the [JOB FINISH]

button.

- If you want to continue scanning, press the [SCAN!] button.

- When the original is set on the reversing automatic document

feeder (optional) to be scanned in the Continuous Feed mode,

this screen is not displayed.

7.SCANNING THE IMAGES

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- You can change the original size, type and scanning conditions by

pressing the [EDIT] button for the next scanning.

- If you want to cancel the storage of the scanned data, press the

[JOB CANCEL] button.

161

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4. SCAN TO E-MAIL

In this function, the scanned data can be sent to the specified E-mail address as an attached file.

After finishing the setting for the E-mail transmission, the settings for SCAN TO E-FILING or SCAN TO FILE

can be made and the data can be scanned simultaneously.

* To use SCAN TO E-MAIL, the configuration of the equipment needs to be set by the network

administrator.

To use SCAN TO E-MALE function, ‘optional Printer kit (GM-1010) and optional Scanner upgrade kit (GM-

3010)’, or ‘optional Printer/Scanner kit (GM-2010)’ is required.

1 ^{Place the original(s).}

- If there is not enough space in the hard disc, the number of

originals that can be scanned may be restricted. According to the

network environment, available data amount may be restricted.

The reversing automatic document feeder (optional) enables

consecutive scanning of more than one original.

2 ^{Press the [SCAN] button on the control}

panel to enter the scan menu.

3 ^{Press the [SCAN TO E-MAIL] button.}

7.SCANNING THE IMAGES

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4 ^{Press the [E-MAIL TO] button and select}

the address.

- Press the [E-MAIL ADDRESS] button when you want to enter the

address directly with the soft keyboard.

See steps 5 and 6 in "Direct Entry"

Page 173 for details.

- In the address book, select the address you want to send to.

- Select the address you want to send to after pressing the

[GROUP] button.

See steps 5 and 6 in "Group Entry"

Page 175 for details.

- Select the address you want to send to after pressing the

[KNOWN ID] button.

See steps 5 to 7 in "Searching by ID Number"

details.

Page 177 for

- Select the address you want to send to after pressing the

[SEARCH ADDRESS] button.

See steps 5 to 9 in "Searching by Address"

details.

Page 178 for

- Select the address registered in the LDAP (Lightweight Directory

Access Protocol) server without using the address book in this

equipment, after pressing the [SEARCH ADDRESS] button. (To

enable this function, it is required to register the directory search

name using TopAccess via network beforehand. See “Network

Administrator's Guide” for details.)

See steps 3 to 5 in "Searching Address Using LDAP Server"

Page 180 for details.

- In the address book, you can select 2 or more addresses. Also,

you can combine the address book and group entry to select the

address you want to send to.

- See the [User Functions Guide] for entering and setting the

address.

- To return the SCAN TO E-MAIL menu from the address book,

press the [RETURN] button.

5 ^{Press the [SUBJECT] button and enter the}

subject of the E-mail.

- A subject can contain up to 128 letters.

"Setting Letters"

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4.SCAN TO E-MAIL (Cont.)

6 ^{Press the [BODY] button and enter the}

text body, etc.

- A body can contain up to 1,000 letters.

7 ^{Press the [FILE NAME] button and name}

the scanned data.

- A file name can contain up to 45 letters.

"Setting Letters"

8 ^{Select the file format.}

7.SCANNING THE IMAGES

164

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9 ^{Press the [EDIT] button and set the}

original size and type.

- After step 9 is finished, press the [NEXT] button.

10^{Set the size of the attached data.}

- Image data are divided into some small blocks to be sent.

FRAGMENT MESSAGE SIZE (KB): NONE, 64 KB, 128 KB, 256

KB, 512 KB, 1024 KB, 2048 KB

Press the [Next] or [Prev] button to switch the screen and make

necessary settings.

The volume of the high-resolution image data may be very large.

When sending E-mail, be careful not to exceed the mail server

capacity of both the transmitter and the receiver.

- If the software for E-mail is not able to divide the data properly,

resend it after setting smaller fragment message size.

- If the data size exceeds the specified size, it is divided into the

specified size to be sent.

11 ^{Press the [FROM ADDRESS] button to}

enter the sender's address, and then

press the [ENTER] button.

- Entering Letters "Setting Letters"

165

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4.SCAN TO E-MAIL (Cont.)

12^{Press the [FROM NAME] button to enter}

the sender's name, and then press the

[ENTER] button.

- Entering Letters "Setting Letters"

1. INTERNET FAX .................................................................................................................1 68

13^{After all the settings are entered, press}

the [ENTER] button.

14^{Press the [SCAN!] button.}

- If the [SCAN TO E-FILING] or the [SCAN TO FILE] button is

pressed to make the setting before pressing the [SCAN!] button,

the specified 2 jobs can be performed simultaneously.

7.SCANNING THE IMAGES

166

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8. INTERNET FAX

2. SENDING INTERNET FA X ................................................................................................170

Setting the Transmission Conditions..................................................................................1 70

Specifying the Recipient s ...................................................................................................173

Advanced Function ............................................................................................................184

3. RECEIVING INTERNET FAX ............................................................................................187

167

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1. INTERNET FAX

Internet Fax function provides the ability to transmit a scanned original as an E-mail, with an attached TIFF-

S file. Since an Internet line is used instead of a phone line, the communication cost can be reduced.

In this function, an E-mail address is specified in place of a phone number to transmit a scanned original to

the Internet Fax equipment or the client computers.

When the Internet Fax is received, it is automatically output like regular Fax.

* The administrator needs to configure the network settings for Internet Fax to function. See the [Network

Administrator’s Guide].

To use Internet Fax function, ‘optional Printer kit (GM-1010) and optional Scanner upgrade kit (GM-3010)’,

or ‘optional Printer/Scanner kit (GM-2010)’ is required.

Precaution for Internet Transmission

Transmissions using the Internet Fax function are the same as E-mail transmissions.

Before you start to use the Internet Fax function, it is recommended that you read this section and

understand the precautions for Internet transmission.

- The Internet Fax sends a document to the E-mail server of Internet and it does not send via the PSTN*

alike regular facsimile transmissions.

- Internet transmission has low security. It is recommended that you use regular facsimile transmission

when confidential document is sent.

- It may take a considerable amount of time for the recipient to receive the document because of the line

traffic in the Internet.

- If the document being transmitted has a large amount of data, it may not be successfully sent due to the

configuration of the E-mail server.

* PSTN (Public Switched Telephone Network) is a global telephone system enables to communicate in

worldwide using copper wires to transmit analog data.

Internet Fax Transmission Overview

The following is an overview of the various transmissions that can be performed using the Internet Fax

function.

8.INTERNET FAX

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- Internet Fax to Internet Fax

The equipment can send a document to another Internet Fax equipment through the Internet or Intranet.

The document is sent as an E-mail.

e-STUDIO230/280

- Internet Fax to/from Client Computers

The equipment can send a document as an E-mail to client computers through the Internet or Intranet.

The client computers can send an E-mail to the equipment as well.

e-STUDIO230/280

- The client computer receives TIFF-S images when the equipment sends a document using the Internet

Fax function.

- The equipment can only print out text files and TIFF images. When sending E-mail from the client

computer to this equipment using the E-mail application, files other than text or TIFF images cannot be

sent. For Available Format, see "Receiving Modes"

Page 187.

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2. SENDING INTERNET FAX

Setting the Transmission Conditions

Set the resolution, the image quality mode, exposure, original size, subject and body of originals. Whenever

a transmission is completed, the condition will automatically return to the default setting. The following

describes the setting of each item.

- Resolution:

Set the resolution before you scan the original to be sent.

STANDARD, FINE, U-FINE

* For the Internet Fax, the original is sent in FINE though U-FINE is selected.

- Image Quality Mode:

Set the image quality mode before you scan the original to be sent.

TEXT, PHOTO/TEXT, TEXT

* The transmission time may be longer than usual in case the PHOTO/TEXT or the PHOTO mode is

selected.

- Exposure:

Set the image density according to the contrast of the original to be sent.

AUTO, MANUAL (11 steps)

* In the automatic exposure mode, the copier automatically judges the contrast of the original, and selects

the optimum contrast.

* In the manual exposure mode, you can adjust the contrast manually in 11 steps.

- Original Size:

Set the scanning size of the original to be sent.

AUTO: The size of the original is automatically determined before it is scanned.

SPECIFIED SIZE: The original is scanned in the specified size regardless of its actual size. Use this mode

when you are using non-standard size paper or you want to limit the area of the original to sent.

* When originals are placed in the reversing automatic document feeder, they are scanned in the AUTO

mode. You can specify the size only when the original is placed on the original glass.

* For the Internet Fax, all originals are sent in A4 size. The larger original than A4 size is reduced to A4

size, and the smaller original than A4 size is put with a margin.

- Subject/Body:

Subject and body can be added to the originals to be sent.

8.INTERNET FAX

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1 ^{Press the [FAX] button on the control}

panel.

2 ^{Press the [ADDRESS] button to display}

the address menu, and then press the

[OPTION] button.

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2.SENDING INTERNET FAX (Cont.)

3 ^{After selecting each transmission}

condition, press the [ENTER] button.

- Press the [Prev] or [Next] button to switch the menu.

- The buttons shaded in the menu on the right are the default

settings.

8.INTERNET FAX

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Specifying the Recipients

- Direct entry: You can enter the E-mail address directly with the letter entry menu to send the original.

- Address book entry: You can specify the other party that has been registered into the address book.

- Group entry: Originals are sent to the recipients that have been already specified as a group at a time.

- Multi-address transmission: The same original can be sent to 2 or more recipients in a single operation.

Direct Entry

1 ^{Press the [FAX] button on the control}

panel.

2 ^{Place the original(s).}

3 ^{Press the [OPTION] button and set the}

transmission conditions.

4 ^{Set the advanced function as required.}

- Entering letters "Setting Letters"

5 ^{Press the [ADDRESS] button to display}

the address menu, and then press the [E-

MAIL ADDRESS] button.

6 ^{Enter the E-mail address.}

7 ^{Press the [START] button.}

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2.SENDING INTERNET FAX (Cont.)

Address Book Entry

- It is necessary to previously register the address book.

See the [User Functions Guide] for registering the address book.

1 ^{Press the [FAX] button on the control}

panel.

2 ^{Place the original(s).}

3 ^{Press the [OPTION] button and set the}

transmission conditions.

4 ^{Set the advanced function as required.}

5 ^{Press the [ADDRESS] to display the}

address menu.

- 1 screen can show 8 destinations.

To view the destinations not displayed on the screen, press the

[Prev] or [Next] button to scroll through the screens.

- If a group list is displayed, press the [ADDRESS BOOK] button.

6 ^{Press the [E-MAIL] button of destination.}

- You can search for the recipient by ID number or Address.

- Searching by ID Number "Searching by ID Number"

Page 177

Searching by Address "Searching by Address"

Page 178

7 ^{Press the [START] button.}

8.INTERNET FAX

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Group Entry

- It is necessary to previously enter the recipients into the group.

See the [User Functions Guide] for creating groups.

1 ^{Press the [FAX] button on the control}

panel.

2 ^{Place the original(s).}

3 ^{Press the [OPTION] button and set the}

transmission conditions.

4 ^{Set the advanced function as required.}

5 ^{Press the [ADDRESS] to display the}

address menu, and then press the

[GROUP] button.

- 1 screen can show 8 destinations.

To view the destinations not displayed on the screen, press the

[Prev] or [Next] button to scroll through the screens.

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2.SENDING INTERNET FAX (Cont.)

6 ^{Press the recipient group you want to}

send to. To check the specified group

member, press the [CONTENTS] button.

- You can search for the recipient by ID number or group.

- Searching by ID Number "Searching by ID Number"

Page 177

Searching by Group "Searching by Address"

Page 178

7 ^{Press the [START] button.}

8.INTERNET FAX

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Searching by ID Number

When selecting the recipient entered in the address and the group, you can immediately search them by

the ID number on the screen.

1 ^{Press the [FAX] button on the control}

panel.

2 ^{Place the original(s).}

3 ^{Press the [OPTION] button and set the}

transmission conditions.

4 ^{Set the advanced function as required.}

5 ^{Press the [ADDRESS] button to display}

the address menu, and then press the

[KNOWN ID] button.

6 ^{Key in the desired ID number using the}

digital keys, and press the [ENTER]

button.

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2.SENDING INTERNET FAX (Cont.)

7 ^{Press the [E-MAIL] button of destination.}

- 1 screen can show 8 destinations.

To view the destinations not displayed on the screen, press the

[Prev] or [Next] button to scroll through the screens.

- To continue searching by the ID number, press the [KNOWN ID]

button.

- To continue searching by the address ("Searching by Address"

Page 178), press the [SEARCH ADDRESS] button.

8 ^{Press the [START] button.}

Searching by Address

When selecting the recipient entered in the address and group, pressing a letter button displays the

recipient whose names start with the letter on the screen, which makes it easy to choose the desired

recipient.

1 ^{Press the [FAX] button on the control}

panel.

2 ^{Place the original(s).}

3 ^{Press the [OPTION] button and set the}

transmission conditions.

4 ^{Set the advanced function as required.}

5 ^{Press the [ADDRESS] button to display}

the address menu, and then press the

[SEARCH ADDRESS] button.

8.INTERNET FAX

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6 ^{Press the button of item that you want to}

search.

7 ^{Enter the letter or the number, and then}

press the [ENTER] button.

- Entering Letters "Setting Letters"

8 ^{Press the [SEARCH] button.}

9 ^{Press the [E-MAIL] button of destination,}

and then press the [ENTER] button.

- 1 screen can show 8 destinations.

To view the destinations not displayed on the screen, press the

[Prev] or [Next] button to scroll through the screens.

- To continue searching by the address, press the [SEARCH

ADDRESS] button. (See Step 5.)

- To continue searching by the ID number ("Searching by ID

Number"

Page 177), press the [KNOWN ID] button. (See Step

5 of “Searching by ID Number”)

10^{Press the [START] button.}

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2.SENDING INTERNET FAX (Cont.)

Searching Address Using LDAP Server

Without using the address book in this equipment, you can select the recipients registered in the address

book of the LDAP (Lightweight Directory Access Protocol) server via network. In this case, it is required to

Administrator's Guide] for details.

1 ^{Press the [FAX] button on the control}

panel.

2 ^{Place the original(s).}

3 ^{Press the [ADDRESS] button to display}

the address menu, and then press the

[SEARCH ADDRESS] button.

4 ^{Press the [DIR SERVICE] button.}

8.INTERNET FAX

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5 ^{Press the directory search name that you}

want to search, and then press the

[ENTER] button.

6 ^{Search the recipient, and then send it.}

- Perform steps 6 to 10 in "Searching by Address"

Page 178.

* Searching using the LDAP server is available for Fax number

and E-mail.

Multi-address Transmission

The multi-address transmission function allows you to send the same original to 2 or more recipients in a

single operation, which can be done by combining direct, address book and group entry.

The following show the number of destinations that can be entered according to how the recipient is

specified:

- By direct entry only: 400 destinations

- By address book entry only: 400 destinations

- By group entry only: 200 groups (400 destinations per 1 group)

- By combining direct, address book and group entry: 400 destinations

1 ^{Press the [FAX] button on the control}

panel.

2 ^{Place the original(s).}

3 ^{Press the [OPTION] button and set the}

transmission conditions.

4 ^{Set the advanced function as required.}

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2.SENDING INTERNET FAX (Cont.)

5 ^{Specify the recipient.}

- To continuously enter E-mail address after having specified them

by means of entering directly, press the [MULTI] button, and then

enter the next address. You do not need to press the [MULTI]

button for the address book or the group entry.

- The selected destinations can be confirmed by selecting the

[DESTINATION] button. "Confirming the Destinations"

182

Page

- To cancel the other party’s address during the direct entry, press

the [CLEAR] button on the control panel.

- To cancel the other party specified by the address or the group,

press the highlighted button again. To cancel all specified

recipient, press the [ALL CLEAR] button.

- To cancel the other party specified by the direct entry, press the

[DESTINATION] button to enter the destination menu, and then

cancel it. "Confirming the Destinations"

Page 182

6 ^{Press the [START] button.}

Confirming the Destinations

After specifying of the multiple destinations by such as Multi-address Transmitting, you can confirm these

addresses in the list by pressing the [DESTINATION] button. Also, you can delete the addresses by

pressing the [DELETE] button.

1 ^{Press the [DESTINATION] button.}

- 1 screen can show 8 destinations.

- To view destinations which are not displayed on the screen, press

the [Prev] or [Next] button to scroll through the screens.

8.INTERNET FAX

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2 ^{Select the destination that you want to}

delete, and then press the [DELETE]

button.

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2.SENDING INTERNET FAX (Cont.)

Advanced Function

The following advanced function can be used.

- 2-sided original TX: 2-sided originals can be sent using the reversing automatic document feeder.

- Priority TX: You can send originals prior to the reserved transmissions.

Sending 2-sided Originals

You can scan and send 2-sided originals using the reversing automatic document feeder (optional).

Whenever a transmission is completed, the condition will automatically return to the default setting.

To send the 2-sided originals, the reversing automatic document feeder (optional) needs to be installed in

this equipment.

- Setting originals when sending LT/A4 2-sided originals

To set the originals on the reversing automatic document feeder (optional), change the direction of

original feeding depending on the bound position.

1: 2-sided originals bound with open to left

2: 2-sided originals bound with open to top

1 ^{Press the [FAX] button on the control}

panel.

2 ^{Place the original(s).}

3 ^{Press the [OPTION] button and set the}

transmission conditions.

- "Specifying the Recipients"

8.INTERNET FAX

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4 ^{Press the [ADVANCED] button to display}

the advanced menu, and then press the

[2-SIDED SCAN] button.

5 ^{Select the original type either the [BOOK]}

or [TABLET] button, and then press the

[ENTER] button.

6 ^{Specify the recipient.}

Page 173

7 ^{Press the [START] button.}

Priority Transmission

Priority TX allows you to execute a transmission prior to the other reserved transmissions.

- You can use 'Direct Entry' and 'Address Dialing' to specify the recipients.

- Priority TX can be performed only for 1 transmission.

1 ^{Press the [FAX] button on the control}

panel.

2 ^{Place the original(s).}

3 ^{Press the [OPTION] button and set the}

transmission conditions.

- "Specifying the Recipients"

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2.SENDING INTERNET FAX (Cont.)

4 ^{Press the [ADVANCED] button to display}

the advanced menu, and then press the

[PRIORITY RESERVE] button.

5 ^{Press the [ENTER] button.}

6 ^{Specify the recipient.}

Page 173

7 ^{Press the [START] button.}

8.INTERNET FAX

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3. RECEIVING INTERNET FAX

Receiving Modes

The methods to receive an Internet Fax vary according to the type of protocols used for receiving an E-mail.

When POP3* is selected for the Receive Mode:

- The equipment accesses the E-mail server at specified intervals to check whether any E-mail has been

delivered. If an E-mail has been delivered, the equipment will automatically retrieve and print out the E-

mail.

- When the [CHECK E-MAIL] button is pressed, the equipment manually accesses the E-mail server to

check whether any E-mail has been delivered. If an E-mail has been delivered, the equipment receives

and prints out the E-mail.

* POP (Post Office Protocol) is a protocol to retrieve the E-mail message from a mail server. Most E-mail

applications use POP. POP3 is a newer version of the POP protocol.

When SMTP* is selected for Receive Mode

- When SMTP is selected for Receive Mode, the [CHECK E-MAIL] button is disabled. As soon as an E-

mail is received by the E-mail server via the internet, the mail server will transfer the E-mail to this

equipment. For more details, see “Receiving from SMTP server”.

* SMTP (Simple Mail Transfer Protocol) is a server protocol to transfer the E-mail message between

servers. Most E-mail system uses SMTP to transfer the E-mail messages over the Internet.

For how to set the receiving mode and how to print the received Internet Fax, see the [Network

Administrator's Guide]

Available Format:

The TIFF-FX images, TIFF images scanned by the scanner and the text data can be printed. In addition,

the resolution of the TIFF-FX image must be 8 x 3.85, 8 x 7.7 or 8 x 15.4 (dot/mm). The resolution of the

TIFF images scanned by the scanner must be 200 x 100, 200 x 200, 200 x 400, 400 x 400 or 600 x 600

(dpi). If the received E-mail contains files that are not the ones described above, an error message will be

displayed in the receive log.

To avoid such a case, you can print the report when an error occurs for E-mail printing and also forwarding

this E-mail to another E-mail address can be set.

If you want to print the report when an error occurs for E-mail printing, set up “Enable Print E-mail Error”.

If you want to forward the E-mail to another E-mail address when an error occurs, set up “Enable E-mail

Error Forward” and “E-mail Error Transfer Address”.

See the “Setting up the E-mail Print” in the [Network Administrator’s Guide].

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3.RECEIVING INTERNET FAX (Cont.)

Receiving from POP3 Server

To automatically receive the Internet Fax from the E-mail server, set up the “POP3 Time”.

Checking whether any E-mail has been delivered at specified intervals will be performed automatically.

(Default setting: every 5 minutes)

For setting the “POP3 Time”, see the [Network Administrator's Guide].

1 ^{Press the [USER FUNCTIONS] button on}

the control panel.

2 ^{Press the [USER] button, and then press}

the [CHECK E-MAIL].

- Checking whether any E-mail has been delivered starts.

3 ^{Checking completes.}

- If the Internet Fax is received, “RECEIVING E-mail” appears on

the screen upper right. Next, “NEW E-mail RECEIVED” appears

for 2 seconds. Then, printing the Internet Fax starts.

- If no Internet Fax is received, “CURRENTLY NO E-mail” appears

on the screen upper right for 2 seconds.

Receiving from SMTP Server

Once an E-mail is sent to this equipment or an E-mail is delivered through the Internet, this equipment will

automatically retrieve E-mail from the SMTP server using the SMTP transmission.

When the Receive Mode is set to SMTP, the sub-domain for this equipment must be assigned at the SMTP

server to receive E-mail or enable the Offramp Gateway transmission. In this case, this equipment works

as one of the E-mail servers.

When the SMTP server receives an E-mail intended for the sub-domain of this equipment, the SMTP server

will transfer the E-mail to this equipment using the SMTP transmission. If an E-mail is sent to the E-mail

address of this Internet Fax equipment, it will print the E-mail out.

Please see the OFFRAMP GATEWAY SETUP (See the [Network Administrator’s Guide]) for further details.

When the Receive Mode is set to SMTP the equipment cannot retrieve an E-mail from the mail server

manually.

8.INTERNET FAX

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9. JOB STATUS

1. JOB STATUS .....................................................................................................................190

2. PRINT JOB LIST................................................................................................................191

3. PROOF PRINT JOB ..........................................................................................................194

4. PRIVATE PRINT JOB ........................................................................................................196

5. WHEN USING THE DEPARTMENT CODES ....................................................................198

6. CONFIRMING THE STATUS OF FAX/INTERNET FAX JOB ............................................200

7. CONFIRMING THE STATUS OF SCA N ............................................................................201

8. LOG LIS T ...........................................................................................................................202

9. ADDRESS REGISTRATION FROM LOG LISTS...............................................................205

10.PRINTING SEND/RECEIVE LOG LIST OF FA X ...............................................................207

11 .S TATUS .............................................................................................................................208

12.ERROR CODE...................................................................................................................210

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1. JOB STATUS

[JOB STATUS] enables:

- To show the list of printing, Internet Fax and scanning jobs in the waiting status

- To show the print, transmission, reception, and scan logs

- To perform the execution, pause, deletion and movement of the waiting jobs

- To print the send and receive logs

4 jobs are listed on each screen (page). The jobs for 250 pages (1,000 jobs) are available to display. Press

the [Next] button to display the 5th job or later, and press the [Prev] button to display the previous page.

- Jobs concerning Fax are available when ‘optional Fax board (GD-1150)’ is installed.

- Jobs concerning scan, Internet Fax, or E-mail are available when ‘optional Printer kit (GM-1010) and

optional Scanner upgrade kit (GM-3010)’, or ‘optional Printer/Scanner kit (GM-2010)’ is installed.

- Print jobs received from the client PC via network are available when ‘optional Printer kit (GM-1010)’, or

‘optional Printer/Scanner kit (GM-2010)’ is installed.

- Items of list

User Name: Name of registered user

Date, Time: Date and time the job was received

Paper: Paper size to be printed

Pages: Number of pages to be printed

Sets: Number of sets to be printed

Status: Status of jobs or specified time for Delayed TX Reservation

- Buttons

The display of buttons (B) are changed by selecting a job from the list. Buttons (A) select the type of print

jobs to view.

9.JOB STATUS

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2. PRINT JOB LIST

Print Job displays the status of copy jobs and print jobs transmitted between the equipment and network

controller, and perform the deletion, pause, movement and print of the jobs.

Press the [Next] button to display the 5th job or later, and press the [Prev] button to display the previous

page.

Deleting a Job

1 ^{Press the [JOB STATUS] button on the}

control panel to display the JOB STATUS

screen.

- Displayed screen is the print job list screen.

2 ^{Press the job on the list you want to}

delete.

3 ^{Press the [DELETE] button.}

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2.PRINT JOB LIST (Cont.)

4 ^{“Delete OK?” appears. Press the}

[DELETE] button to delete the job.

Pause/Resume

1 ^{Press the user name on the list you want}

to interrupt.

2 ^{Press the [PAUSE] button.}

3 ^{To resume the job, press the [RELEASE]}

button.

9.JOB STATUS

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Moving a Print Job

1 ^{Press the user name on the list you want}

to move.

2 ^{Press the [MOVE] button.}

3 ^{Specify the position of the order.}

- (Ex.)

Press the 1st user name to move the target job to the 2nd.

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3. PROOF PRINT JOB

This function performs the proof print when the [PROOF] button is previously specified with the application.

The print job specified for proof print is listed. 1 set is printed as a proof print before the specified number

of sets are printed. After it completes, remaining print job is performed as the normal print job. In addition,

before performing as the normal print job, changing the number of sets and deleting a job are available.

* For the Proof print, see the [Print Guide].

Performing the Proof Print

1 ^{Press the [PROOF] button.}

2 ^{Proof print job list is displayed. Press the}

user name on the list you want to print.

- If the relevant job is not displayed, press the [Next] or [Prev]

button to switch the screen.

3 ^{Press the [RELEASE] button. The job is}

moved to the normal print job to print it.

9.JOB STATUS

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After confirming the printed paper of the proof print, press the [EDIT]

button and key in the desired number to change the number of sets.

And then press the [RELEASE] button to continue the normal print

job.

Deleting a Job

1 ^{Press the [PROOF] button.}

2 ^{Proof print job list is displayed. Press the}

user name on the list which you want to

delete.

3 ^{Press the [DELETE] button.}

4 ^{“Delete OK?” appears. Press the}

[DELETE] button to delete the job.

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4. PRIVATE PRINT JOB

Private print enables to print the desired documents by entering the password which has been set on the

application.

* For the Private print, see the [Print Guide].

Private Print

1 ^{Press the [PRIVATE] button to display the}

private print job list.

2 ^{Press the user name on the list you want}

to start with.

- If the relevant job is not displayed, press the [Next] or [Prev]

button to switch the screen.

3 ^{Press the [RELEASE] button.}

4 ^{Key in the password.}

5 ^{Press the [ENTER] button.}

- The private print job is moved to the print job list to start printing.

9.JOB STATUS

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Deleting a Private Print

1 ^{Press the [PRIVATE] button to display the}

private print job list.

2 ^{Press the user name on the list you want}

to delete.

3 ^{Press the [DELETE] button.}

4 ^{Key in the password, and then press the}

[ENTER] button.

5 ^{“Delete OK?” appears. Press the}

[DELETE] button to delete the job.

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5. WHEN USING THE DEPARTMENT CODES

Jobs sent to the equipment without a Department Code or not a registered Department Code will appear in

the Invalid Queue of Job status.

To Restore the Invalid Code (print error) to the Normal Print

1 ^{Press the [INVALID] button to display the}

list.

2 ^{Press the user name on the list you want}

to print.

3 ^{Press the [RELEASE] button.}

4 ^{The department code entry screen is}

displayed. Key in the correct department

code.

5 ^{Press the [ENTER] button.}

9.JOB STATUS

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Deleting a Job from the List

1 ^{Press the [INVALID] button to display the}

list.

2 ^{Press the user name on the list you want}

to delete.

3 ^{Press the [DELETE] button.}

4 ^{“Delete OK?” appears. Press the}

[DELETE] button to delete the job.

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6. CONFIRMING THE STATUS OF FAX/INTERNET FAX JOB

Fax (optional)/Internet Fax (optional) JOB displays its status and allows the deletion or releasing of a job.

4 jobs are listed on each screen (page). The jobs for 250 pages (1,000 jobs) are available to display. Press

the [Next] button to display the 5th job or later, and press the [Prev] button to display the previous page.

* For the Fax function, see the [Network Fax Guide].

- Items of list

File No.: Number of accepted job order

To: Recipient

Date, Time: Date and time at the time of registration

Pages: Number of pages to be sent

Status: Status of jobs

- Buttons

[Delete]: The job is deleted when this button is pressed after transmission job is selected.

[RESERVATION LIST]: To print the pending job list (including Delayed TX Reservation job), press this

button.

[RELEASE]: The button becomes active when the job for Delayed TX Reservation (Fax only) is selected.

Pressing this key will send the Delayed TX.

To cancel the Delayed TX Reservation, press this button.

See the [Operator’s Manual for Facsimile Function] for Delayed TX Reservation.

9.JOB STATUS

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7. CONFIRMING THE STATUS OF SCAN

SCAN JOB (optional) displays its status and enables to delete the job. 4 jobs are listed on each screen. The

jobs for 250 pages (1,000 jobs) are available to display. Press the [Next] button to display the 5th job or

later, and press the [Prev] button to display the previous page.

* For the SCAN function, see the [SCANNING THE IMAGES]. "1.SCAN SETTING IN THE TOUCH

PANEL"

Page 152

- Items of list

To: The name of the file created or the e-mail address of the recipient

Agent: Function used for the scan job

Date, Time: Date and time of the scan job

Pages: Number of pages scanned or sent via e-mail

Status: Status of jobs

- Buttons

[Delete]: The button becomes active when the deletable job is selected. When this button is pressed, the

job is deleted.

201

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8. LOG LIST

LOG allows you to list the jobs that have finished being copied, printed, sent/received Fax, sent/received

Internet Fax, sent/received E-mail and scanned to confirm the results. You can also register the Fax number

and E-mail address from the send/receive Fax, sent/received Internet Fax and scan ( ) log to the address

book. (Fax, Internet Fax, E-mail and scan functions are optional.)

E-mail address used in the E-mail transmission

Print Log

When pressing the [PRINT] button on the log menu, the copying or printing status is displayed.

- Items of list

User Name: Sender’s name

Date, Time: Date and time at the time of copying or printing

Paper: Paper size

Pages: Number of pages

Sets: Number of sets

- Buttons

[Return]: To return to the log menu, press this button.

9.JOB STATUS

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Send/Receive Log

When pressing the [SEND] button on the log menu, the sending status of Fax (optional) or Internet Fax

(optional) is displayed.

When pressing the [RECEIVE] button on the log menu, the receiving status of Fax (optional), Internet Fax

(optional) or E-mail (optional) is displayed.

- Items of list

File No.: Number of accepted job order

To: Recipient’s Fax number or recipient’s E-mail address

From: Sender’s Fax number or sender’s E-mail address

Date, Time: Date and time at the time of sending or receiving Fax or Internet Fax, or receiving E-mail

Pages: Number of pages of sent or received Fax or Internet Fax, or receiving E-mail

Status: Status of job displayed with ‘OK’ or ‘Error code’ "12.ERROR CODE"

Page 210

- Buttons

[JOURNAL]: To print the sending/receiving status, press this button. See "10.PRINTING SEND/RECEIVE

LOG LIST OF FAX" Page 207 for details.

[ENTRY]: To register the Fax number or E-mail address in the sending/receiving status to the address

book, press this button. See "9.ADDRESS REGISTRATION FROM LOG LISTS"

[RETURN]: To return to the log menu, press this button.

Page 205 for details.

203

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8.LOG LIST (Cont.)

Scan Log

When pressing the [SCAN] button on the log menu, the scanning status of the following items is displayed.

- Storing status in e-Filing by copying

- Storing status in Share folder (SAVE AS FILE) by copying (optional)

- Storing status in e-Filing or Share folder (SCAN TO FILE) by scanning (optional)

- Sending status of E-mail (SCAN TO E-MAIL) by scanning (optional)

- Items of list

To: The storing location of the scanned data or E-mail address of the recipient

Agent: Scanned job in the scan menu

Date, Time: Date and time at the time of scanning

Pages: Number of pages scanned or sent E-mail

Status: Status of job displayed with ‘OK’ or ‘Error code’ "12.ERROR CODE"

Page 210

- Buttons

[ENTRY]: To register the E-mail address in the scanning status to the address book, press this button.

See "9.ADDRESS REGISTRATION FROM LOG LISTS"

[RETURN]: To return to the log menu, press this button.

Page 205 for details.

9.JOB STATUS

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9. ADDRESS REGISTRATION FROM LOG LISTS

You can register the recipient (or sender) in the address book from the SEND /RECEIVE LOG list or the

SCAN LOG list by selecting the recipient (or sender) and pressing the [ENTRY] button.

* For the address book, see the [User Functions Guide].

1 ^{Press the [LOG] button and then press the}

[SEND] (or [RECEIVE] or [SCAN]) button.

2 ^{SEND LOG list (or RECEIVE LOG list or}

SCAN LOG list) is displayed.

3 ^{Select the recipient (or sender or}

recipient) you want to register in the

address book.

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9.ADDRESS REGISTRATION FROM LOG LISTS (Cont.)

4 ^{Press the [ENTRY] button.}

5 ^{ADDRESS ENTRY screen is displayed.}

Press each button on the touch panel to

enter following contact information

- [FIRST NAME] - Enter the first name of the contact.

- [LAST NAME] - Enter the last name of the contact. This name will

appear in the address book list on the touch panel.

- [FAX NO.] - ENter the fax number of the contact.

- [2ND FAX] - Enter the second fax number of the contact.

- [E-MAIL] - Enter the E-mail address of the contact.

- [CORP.] - Enter the company name of the contact.

- [DEPT.] - Enter the department name of the contact.

- [KEYWORD] - Enter the keyword of the contact. This keyword

can be used to search for this contact.

You must at least enter either the [FIRST NAME] or [LAST NAME]

button, and either the [FAX NO.] or [E-MAIL] button to register the

contact.

When you press each button, the input screen is displayed. Enter

the value using the keyboard and digital keys and press the

[ENTER] button to set the entry.

- Entering letters "Setting Letters"

of the Drawer/Setting the Drawer for Special Uses"

6 ^{Press the [ENTER] button.}

9.JOB STATUS

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10. PRINTING SEND/RECEIVE LOG LIST OF FAX

Up to 120 logs (3 pages) and 1 selected SEND (or RECEIVE) LOG are available to print in the SEND/

RECEIVE LOG list of Fax.

* Either 40 logs (1 page) or 120 logs (3 pages) can be set to print the log list. See the [User Functions

Guide] for details.

1 ^{Press the [LOG] button, and then press}

the [SEND] (or [RECEIVE]) button.

2 ^{Press the [JOURNAL] button to print the}

SEND/RECEIVE LOG.

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11. STATUS

STATUS displays the drawer's size of the equipment and highlights the active drawer during printing. When

pressing the [STATUS] during stopping of the print job due to an error, the drawer's size and the active

drawer can be changed in case of paper shortage and no applicable drawer.

Releasing the Print Error

When the drawer for the specified size paper is not prepared, the print job error occurs and the [JOB

STATUS] button blinks. To release the error, follow the procedure below.

1 ^{Press the blinking [JOB STATUS] button.}

2 ^{Select the drawer to be changed.}

- To select the drawer, press the drawer, or the

on the screen.

button

3 ^{Change the paper size of the drawer to the}

specified size.

- Changing the paper size of the drawer "Changing the Paper Size

Page 39

9.JOB STATUS

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4 ^{Press the paper size button you set by}

pressing the paper size button on the

screen.

5 ^{Press the [START] button.}

209

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12. ERROR CODE

If an error occurs while using the optional Fax, optional Internet Fax, or optional scan, the error code is

displayed in the status of each log. Take an appropriate action with reference to the following.

Fax/Internet Fax

Error Code

Fax

Cause & Message

Corrective Action

0011

Paper jam

Clear the jammed printing paper.

Clear the jammed original.

0012

Original jam

Door open

0013

Firmly close the open door.

0020

Power interruption

Reset

Check the power interruption report.

(Transmission is cancelled.)

0030

0033

Polling Error

Check polling options setup (Security Code,

etc.), and check if the polling document exists.

0042

Memory full

Make sure that there is sufficient memory

before making the call again.

0050

0053

Line busy

Retry communications.

Security Mismatch in Relay or Mail Box

transmission

Confirm the remote party’s Security Code,

system password, and your setup.

00B0-00B5 Signal Error or Line Condition Error

Retry communications. Frequent failures may

indicate a phone line problem. If possible,

move the unit to another line and try your

communications again.

00C0-00C4

00D0-00D2

00E8

00F0

00F1

HDD error

Retry communications. If the error still occurs,

contact your service representative.

Software failure

Hardware noise

Retry communications. If the error still occurs,

contact your service representative.

Retry communications. If the error still occurs,

contact your service representative.

Internet Fax

1C10

System access abnormality

Insufficient memory

Turn the power OFF and then back ON.

Perform the job in error again. If the error still

occurs, contact your service representative.

1C11

When there are running jobs, perform the job

in error again after the completion of the

running jobs. If the error still occurs, turn the

power OFF and then back ON, and perform

the job again.

1C12

Message reception error

Turn the power OFF and then back ON.

Perform the job in error again.

9.JOB STATUS

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Error Code

Cause & Message

Corrective Action

1C13

Message transmission error

Turn the power OFF and then back ON.

Perform the job in error again.

1C14

1C15

1C20

Invalid parameter

When a template is used, form the template

again. If the error still occurs, turn the power

OFF and then back ON, and perform the job

again.

Exceeding file capacity

Ask your administrator to change the

“Fragment Page Size” setting for the Internet

Fax setting, or reduce the number of pages

and perform the job again.

System management module access

abnormality

Turn the power OFF and then back ON.

Perform the job in error again. If the recovery

is still not completed, contact your service

representative.

1C21-1C22 Job control module access abnormality

Turn the power OFF and then back ON.

Perform the job in error again. If the recovery

is still not completed, contact your service

representative.

1C30

1C31

Directory creation failure

File creation failure

Check if the access privilege to the storage

directory is writable. Check if the server or

local disc has a sufficient space in disc

capacity.

Check if the access privilege to the storage

directory is writable. Check if the server or

local disc has a sufficient space in disc

capacity.

1C32

1C33

File deletion failure

File access failure

Turn the power OFF and then back ON.

Perform the job in error again. If the error still

occurs, contact your service representative.

Check if the access privilege to the storage

directory is writable. Check if the server or

local disc has a sufficient space in disc

capacity.

1C40

1C60

Image conversion abnormality

Turn the power OFF and then back ON.

Perform the job in error again. If the error still

occurs, contact your service representative.

HDD full failure during processing

Reduce the number of pages of the job in error

and perform the job again. Check if the server

or local disc has a sufficient space in disc

capacity.

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12.ERROR CODE (Cont.)

Error Code

Cause & Message

Address Book reading failure

Corrective Action

1C61

Turn the power OFF and then back ON.

Perform the job in error again.

Reset the data in the Address Book and

perform the job again.

If the error still occurs, contact your service

representative.

1C62

Memory acquiring failure

Turn the power OFF and then back ON.

Perform the job in error again. If the error still

occurs, contact your service representative.

1C63

1C64

1C65

1C66

1C67

Terminal IP address unset

Terminal mail address unset

SMTP address unset

Ask your administrator to set the IP address of

the equipment.

Ask your administrator to set the E-mail

address of the equipment.

Ask your administrator to set the SMTP server

address.

Server time time-out error

NIC time time-out error

Check if the SMTP server is operating

properly.

Turn the power OFF and then back ON.

Perform the job in error again. If the error still

occurs, contact your service representative.

1C68

1C69

NIC access error

Turn the power OFF and then back ON.

Perform the job in error again. If the error still

occurs, contact your service representative.

SMTP server connection error

Ask your administrator to set the login name or

password of SMTP server and perform the job

again. Check if the SMTP server is operating

properly.

1C6A

1C6B

HOST NAME error

Ask your administrator to check if there is an

illegal character in the device name. Delete

the illegal character and reset the appropriate

device name.

Terminal mail address error

Ask your administrator to check if there is an

illegal character in the E-mail address of the

equipment. Delete the illegal character and

reset the appropriate E-mail address, then

perform the job again.

1C6C

Destination mail address error

Check if there is an illegal character in the

Destination E-mail address. Delete the illegal

character and reset the appropriate

Destination E-mail address, then perform the

job again.

9.JOB STATUS

212

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Error Code

Cause & Message

System error

Corrective Action

1C6D

Turn the power OFF and then back ON.

Perform the job in error again. If the error still

occurs, contact your service representative.

1C70

1C80

SMTP client OFF

Ask your administrator to enable the SMTP

Client and perform the job again.

Internet Fax transmission failure when

processing E-mail job received

Confirm the “Received Internet Fax Forward”

settings.

1C81

1C82

Onramp Gateway transmission failure

Confirm the mail box settings.

Internet Fax transmission failure when

processing Fax job received

Confirm the “Received Fax Forward” setting.

1CC1

Power failure

Check if the power cable is connected

properly and it is inserted securely. Check if

the power voltage is unstable.

3A10-3A12 MIME format error

Ask the sender to resend the E-mail in the

MIME1.0 format.

3A20-22

3A30

E-mail process error

Ask the sender to resend the E-mail.

Partial E-mail timeout error

Ask the sender to resend the E-mail, or

change the Partial Wait time setting.

3A40

Invalid partial E-mail received

Ask the sender to resend the partial E-mail in

the RFC2046 format.

3A50-3A52 HDD full error

3A60-3A62 HDD full alert

Ask the sender to resend the E-mail by

separating it to several E-mails. If this error

occurs because the paper empty occurs and

too much waiting jobs are stored in the hard

disc, add the paper to activate other jobs.

Ask the sender to resend the E-mail by

separating it to several E-mails. If this error

occurs because the paper empty occurs and

too much waiting jobs are stored in the hard

disc, add the paper to activate other jobs.

3A70

Interrupt partial E-mail reception

Ask your administrator to enable the Enable

Partial E-mail setting and ask the sender to

resend the E-mail.

3A80-3A82 Partial E-mail disabled

3B10-3B12 E-mail format error

Ask your administrator to enable the Enable

Partial E-mail setting and ask the sender to

resend the E-mail.

Ask your administrator to enable the Enable

Partial E-mail setting and ask the sender to

resend the E-mail.

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12.ERROR CODE (Cont.)

Error Code

Cause & Message

Corrective Action

3B20-3B22 Context-Type error

Ask the sender to resend the E-mail with

attached files that are the TIFF format.

3B30-3B32 Invalid character set

Ask the sender to resend the E-mail in the

ISO-8559-1/2 format.

3B40-3B42 E-mail decode error

3C10-3C13 TIFF analysis error

Ask the sender to resend the E-mail.

Ask the sender to resend the E-mail with

attached files that are the TIFF format.

3C20-3C22 TIFF compression error

3C30-3C32 TIFF resolution error

Ask the sender to resend the E-mail with

attached TIFF files in the MH, MR, MMR, or

JBIG compression.

Ask the sender to resend the E-mail with

attached TIFF files whose resolution is either

200 x 100, 200 x 200, 200 x 400, 300 x 300, or

400 x 400 dpi.

3C40-3C42 TIFF paper size error

Ask the sender to resend the E-mail with

attached TIFF files that can be printed on the

paper available for this equipment.

3C50-3C52 Offramp transmission error

3C60-3C62 Offramp security error

Ask the sender to specify the correct fax

numbers and resend the E-mail.

Confirm the fax numbers that are specified in

the received offramp gateway job and ask the

sender to resend the E-mail with correct fax

numbers.

3C70

3D10

Power failure

Confirm the job is recovered or not. If not, ask

the sender to resend the E-mail.

Destination address error

Ask your administrator whether the DNS and

mail server settings are correctly set. If they

are correctly set, ask the sender to confirm the

destination address is correct.

3D20

Exceeding maximum offramp

destinations

Ask the sender to specify up to 40 destinations

for one offramp gateway job. The equipment

cannot perform the offramp gateway

transmission for more than 40 destinations.

3D30

3E10

Fax unit is not installed

Make sure the Fax unit is installed, or

connected correctly.

POP3 server communication error

Ask your administrator that the POP3 server

address is correctly set, or the POP3 server

works properly.

3E20

POP3 server communication timeout

Ask your administrator that the POP3 server

works properly and the LAN cable is

connected to the server.

9.JOB STATUS

214

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Error Code

Cause & Message

POP3 login error

Corrective Action

3E30

Ask your administrator that the POP3 user

name and password is set correctly.

3F00, 3F10, File I/O error

3F20, 3F30,

Ask the sender to resend the E-mail. If the

error still occurs, contact your service

representative.

3F40

Scan Job

Error Code

Cause & Message

Corrective Action

SCAN TO E-MAIL

2C10, 2C12, Illegal Job status

A system error has occurred during sending

an E-mail. Retry it. If the error still occurs,

contact your service representative.

2C13,

2C20-2C22

2C11, 2C62 Not enough memory

Make sure there is enough memory to send

the scan job.

2C14

2C15

2C30

Invalid parameter specified

Make sure you specify the settings correctly

and try again.

Message size exceeded limit or

maximum size

You are sending too many documents at a

time. Send your documents separately.

Failed to create directory

Make sure that the access privilege to the

storage directory is writable and the server or

local disc has a sufficient space. Then retry the

scan.

2C31, 2C33 Failed to create file

Make sure that the access privilege to the

storage directory is writable and the server or

local disc has a sufficient space. Then retry the

scan.

2C32

2C40

Failed to delete file

Turn the power OFF and then back ON. Retry

the scan.

Failed to convert image file format

Turn the power OFF and then back ON. Retry

the scan. If the error still occurs, contact your

service representative.

2C61

Failed to read AddressBook

Turn the power OFF and then back ON. Retry

the job in error. Reset the data in the Address

Book and retry it. If the error still occurs,

contact your service representative.

2C63, 2C64 Invalid Domain Address

Ask your administrator to set the IP address.

2C65, 2C66, Failed to connect to SMTP server

2C69

Make sure the SMTP server is correctly

working, or the SMTP server address has

been set correctly. Then retry the scan.

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12.ERROR CODE (Cont.)

Error Code

Cause & Message

Corrective Action

2C67, 2C68 Failed to send E-Mail message

2C6A

Turn the power OFF and then back ON. Retry

the scan. If the error still occurs, contact your

service representative.

2C6B

Invalid address specified in From: field

Make sure that there is an illegal character in

the Terminal mail address. Delete the illegal

character and reset the appropriate Terminal

mail address, then retry it.

2C6C

Invalid address specified in To: field

Make sure that there is an illegal character in

the Destination mail address. Delete the illegal

character and reset the appropriate

Destination mail address, then retry it.

2C6D

2C70

NIC system error

Contact your dealer for support.

SMTP service is not available

Ask your administrator whether the SMTP

service is enabled.

2C80

2C81

Failed to process received E-mail job

Failed to process received Fax job

Ask your administrator to confirm whether the

Received Internet Fax Forward is set.

Ask your administrator to confirm whether the

Received Fax Forward is set.

2CC0

2CC1

Job canceled

(Job was canceled.)

Power failure occurred

Make sure that the power cable is connected

properly and it is inserted securely. Resend

the job.

Save as file

2D10, 2D12, Illegal Job status

Turn the power OFF and then back ON. Retry

sending. If the error still occurs, contact your

service representative.

2D13,

2D20-2D22

2D11

Not enough memory

Make sure there are enough memory to save

the scan job.

2D14, 2D61 Invalid parameter specified

Make sure you specify the settings correctly

and try again.

2D15, 2D65 There are too many documents in the

Delete the data in the local shared folder in the

folder. Failed in creating new document. equipment and retry the scan.

2D30

Failed to create directory

Make sure that the access privilege to the

storage directory is writable and the server or

local disc has a sufficient space. Then retry the

scan.

2D31, 2D33 Failed to create file

Make sure that the access privilege to the

storage directory is writable and the server or

local disc has a sufficient space in disc

capacity. Then retry the scan.

9.JOB STATUS

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Error Code

Cause & Message

Failed to delete file

Corrective Action

2D32

Turn the power OFF and then back ON. Retry

the scan.

2D40

2D60

2D62

Failed to convert image file format

Failed to copy file

Turn the power OFF and then back ON. Retry

the scan. If the error still occurs, contact your

service representative.

Turn the power OFF and then back ON. Retry

the scan. If the error still occurs, contact your

service representative.

Failed to connect to network destination. Make sure that the network path is correct,

Check destination path.

and retry the scan. If the error still occurs, ask

your administrator to confirm whether the IP

address or path of the server is correct. Also

make sure that the server is operating

properly.

2D63

2D64

Specified network path is invalid. Check Make sure you specify correct network folder

destination path.

and retry the scan.

Logon to file server failed. Check

username and password.

Make sure you specify correct user name and

password to logon the file server and retry the

scan.

2D66

2D67

2D68

Failed to process your job. Insufficient

disc space.

Delete the data in the local shared folder in the

equipment and retry the scan.

FTP service is not available.

Ask your administrator whether the FTP

service is configured correctly.

File Sharing service is not available.

Ask your administrator whether the SMB

protocol is enabled.

2DC0

2DC1

Job canceled

Job was canceled.

Power failure occurred

Make sure that the power cable is connected

properly and it is inserted securely. Resend

the job.

Store to e-Filing

2B10

2B11

There was no applicable job.

Retry the scan.

Job status failed.

Retry the scan. The system could not store the

scan job.

2B20

2B30

Failed to access file.

Insufficient disc space.

Retry the scan. The system could not store the

scan job.

Delete unnecessary documents in e-Filing and

try again.

217

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12.ERROR CODE (Cont.)

Error Code

Cause & Message

Failed to access Electronic Filing.

Corrective Action

2B31

Make sure that the specified e-Filing or folder

exists. (If not, this error would not occur.).

Delete the specified e-Filing or folder and

reset them. Retry the job in error. If the

specified e-Filing or folder cannot be deleted,

contact your service representative.

2B32

Failed to print Electronic Filing document. Make sure that the specified document exists.

(If not, this error would not occur.). Delete the

specified document. Retry the job in error. If

the specified document cannot be deleted,

contact your service representative.

2B50

2B51

2B60

2B70

2B90

2BA0

Failed to process image.

Turn the power OFF and then back ON. Retry

the scan. If the error still occurs, contact your

service representative.

Failed to process print image.

Make sure that the Function List can be

printed out. Retry the print. If the error still

occurs, contact your service representative.

Duplicate error. Changed folder name

automatically.

There is the same named folder in the

selected box. The system automatically

renames the folder.

Duplicate error. Changed document

name automatically.

There is the same named document in the

selected box or folder. The system

automatically renames the document.

Insufficient Memory.

Turn the power OFF and then back ON. Retry

the scan. If the error still occurs, contact your

service representative.

Invalid Box password specified.

Make sure that the password is correct and

retry the scan, or reset the password and retry

the scan. When this error occurs for the print

of the data in the e-Filing, perform the print

with the administrator's password. If the

recovery is still not completed or in case of

invalid password for the operation other than

printing (opening the file, etc.), contact your

service representative.

2BB0

2BB1

Job canceled

(Job was canceled by the user.)

Power failure occurred

Make sure that the power cable is connected

properly and it is inserted securely.

2BC0

System fatal error.

Turn the power OFF and then back ON. Retry

the print. If the error still occurs, contact your

service representative.

9.JOB STATUS

218

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Error Code

Cause & Message

Corrective Action

2BC1

Failed to acquire resource.

Turn the power OFF and then back ON. Retry

the print. If the error still occurs, contact your

service representative.

2B60

2B70

2B71

2B80

2BD0

2BE0

2BF0

2BF1

2BF2

ERRCD_SCAN_BOX_FOLDER_DUPLI Check the folder to be made.

CATE

ERRCD_SCAN_BOX_DOCUMENT_DU Check the data to be stored.

PLICATE

ERRCD_SCAN_BOX_DOCUMENT_EX Check the storage period.

PIRE

ERRCD_SCAN_BOX_HDD_NEARFUL Delete the unnecessary data in HDD.

ERRCD_SCAN_BOX_RESTORE_FAIL Check the power cable.

ERRCD_SCAN_BOX_MCNTBL_ERRO Turn the power OFF and then back ON to print

again.

ERRCD_SCAN_BOX_MAX_PAGE

Reduce the pages to be inserted, and print

them.

ERRCD_SCAN_BOX_MAX_DOCUMEN Backup the document in the Box or the folder

to PC, or delete them.

ERRCD_SCAN_BOX_MAX_FOLDER

Backup the document in the Box or the folder

to PC, or delete them.

Printer

Error Code

Cause & Message

Corrective Action

402F

PM size error

Memory full. Contact your service

representative.

4030

4031

No print enabler/invalid

HDD full for printing

Check if the print enabler is connected

properly and it is inserted securely. Or check if

the trial period is expired.

Too many jogs of Private print and Department

code print are stored in HDD. Perform the jobs

or delete them.

A221

A222

Print job cancel

Print job is canceled. Retry the print.

Power failure occurred. Retry the print.

Print Job power interruption

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12.ERROR CODE (Cont.)

RFC related

Error Code

Cause & Message

Corrective Action

2500

Syntax error, command unrecognized:

HOST NAME error, Destination mail

address error, Terminal mail address

error

Check if the Terminal mail address and

Destination mail address are correct. Check if

the mail server is operating properly. Turn the

power OFF and then back ON. Perform the job

in error again.

2501

Syntax error in parameters or arguments: Check if the Terminal mail address and

HOST NAME error, Destination mail

address error, Terminal mail address

error

Destination mail address are correct. Check if

the mail server is operating properly. Turn the

power OFF and then back ON. Perform the job

in error again.

2503

2504

Destination mail address error

Check if the mail server is operating properly.

Turn the power OFF and then back ON.

Perform the job in error again. If the error still

occurs, Contact your service representative.

HOST NAME error

Check if the mail server is operating properly.

Turn the power OFF and then back ON.

Perform the job in error again. If the error still

occurs, Contact your service representative.

2550

2551

Destination mail address error

Check the state of the mail box in the mail

server.

Check if the mail server is operating properly.

Turn the power OFF and the back ON.

Perform the job in error again. If the error still

occurs, Contact your service representative.

2552

2553

Terminal/Destination mail address error

Destination mail address error

Turn the power OFF and the back ON.

Perform the job in error again. If the error still

occurs, Contact your service representative.

Check if there is an illegal character in the mail

box in the mail server.

9.JOB STATUS

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1. e-FILING FUNCTIONS

In this e-Filing functions, the documents obtained by copying, scanning, printing, Fax receiving, Internet Fax

and E-mail reception can be managed in the e-Filing (hard disc) inside the equipment. Before you use the

e-Filing, you need to set up it. The e-Filing consists of one public box and user boxes up to 200. You can

store a number of documents in each box, and then print the stored documents later as required.

- e-filing can be operated with the equipment or a client PC via network. For the operation via network, see

the [e-Filing Guide].

* If the preservation period for documents is specified for a user box in the e-Filing web utility, the stored

documents will be deleted after that period has passed. Before that, you need to print the documents, or

download them with a client PC using the File Downloader. See the [e-Filing Guide] for details.

* It is recommended to back up the data on the equipment's hard disc to prevent loss of data. You can back

it up with the client PC using the File Downloader. See the [e-Filing Guide] for details.

- To obtain documents by scanning, Internet Fax reception, or E-mail reception, ‘optional Printer kit (GM-

1010) and optional Scanner upgrade kit (GM-3010)’, or ‘optional Printer/Scanner kit (GM-2010)’ is

required.

- To obtain documents by printing from the client PC via network, ‘optional Printer kit (GM-1010)’ or

‘optional Printer/Scanner kit (GM-2010)’ is required.

The following figure shows the functional diagram of the e-Filing.

1 : Store the document.

2 : Add the printing settings to the stored documents as required.

3 : Print the documents.

4 : The documents can be viewed, edited, merged (Copy/Paste), and printed by the e-Filing web utility via

network. Also, the documents can be downloaded by the File Downloader, and imported into TWAIN-

compliant applications by the TWAIN driver. See the [e-Filing Guide] for details.

HDD

10.e-FILING

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With the equipment, documents can be stored in the e-Filing as the original data by copying or scanning.

("1.STORE TO e-FILING" Page 144, "2.SCAN TO e-FILING" Page 154) The documents stored in

the e-Filing can be printed by specifying some pages or “All Pages” after adding/changing printing settings

as required. Also, unnecessary documents can be deleted from the specified user box.

The following table shows the main difference between the operation by the equipment and that by a client

PC using the e-Filing web utility via network.

Function

Creating the user box

Equipment (Touch Panel)

Client PC

Yes

Creating the folder in the user box

Yes

Deleting the user box

Yes

Deleting the folder or document in the user box

Editing the documents (combining, switching, etc.)

Yes

The following shows the basic configuration of the e-Filing.

Public box

Shared document 1, Shared document 2, ...

User box 001

Document 1

Document 2

Folder 1

Document 1

Document 2

The public box is a pre-set box by default in the equipment. Use it to store documents that any user may

need to work with. Up to 200 user boxes can be registered. It can be registered as a password-protected

user box by setting the password. Before storing documents in e-Filing, prepare the user boxes to manage

documents efficiently.

- Up to 100 folders per one box can be created (can only be set via the network). See the [e-Filing Guide]

for details.

- Up to 400 documents can be stored in a box or a folder. The Maximum page number of a document is

200.

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2. SETTING UP BOX

The e-Filing consists of one public box and user boxes up to 200. The public box is a pre-set box since the

installation of the equipment, and no setting up is required. The user box can be set/registered by giving a

box name. If the password is set, the box is protected and important documents can be stored safely. Up

to 200 user boxes can be set/registered.

* Before storing documents in the e-Filing, we recommend you to prepare user boxes and folders (can only

be set in the network) to manage documents efficiently. See the [e-Filing Guide] for details.

1 ^{Press the [e-FILING] button on the control}

panel.

2 ^{Select the blank buttons numbered from}

001 to 200, and then press the [SETUP]

button.

3 ^{Set the “BOX NAME”. Then, set the}

“Password” as required.

- When pressing the [BOX NAME] button, the letter entry menu

Page 30) is displayed. A box name can

contain up to 32 letters.

- Key in the 5-digit identical number in both “Password” and

“Retype Password”. Press the [SET] button after entering the

password.

10.e-FILING

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4 ^{Press the [ENTER] button.}

- A box is newly set.

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3. CHANGING INPUT DATA

The “registered box name” and “password” of the user box can be changed.

* You cannot change the folder name with the equipment. Change it with a client PC using the e-Filing web

utility via network, if required. See the [e-Filing Guide] for details.

1 ^{Press the [e-FILING] button on the control}

panel.

2 ^{Select the box you want to change, and}

then press the [EDIT] button.

- Switch to the applicable menu using the [Prev] or the [Next]

button.

- To display the applicable menu immediately, key in the number of

the desired box you want to change.

3 ^{Key in the “Password” (5 digits) for the}

selected box, and then press the [ENTER]

button.

- If the password has not been set at the box registration, skip to

step 4.

4 ^{Change the data of the “BOX NAME” and}

the “Password”.

- When pressing the [BOX NAME] button, the letter entry menu

Document with Added/Changed Settings"

Page 30) is displayed. A box name can

contain up to 32 letters.

- Key in the 5-digit identical number in both “Password” and

“Retype Password”. Press the [SET] button after entering the

password.

10.e-FILING

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5 ^{Press the [ENTER] button.}

- The box settings are updated.

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4. DELETING BOX

The unnecessary user box can be deleted. In this case, all the documents in a user box are also deleted.

* The public box cannot be deleted.

* You cannot delete the folder in a user box with the equipment. Delete it with a client PC using the e-Filing

web utility via network, if required. See the [e-Filing Guide] for details.

1 ^{Press the [e-FILING] button on the control}

panel.

2 ^{Select the box you want to delete, and}

then press the [DELETE] button.

- Switch to the applicable menu using the [Prev] or the [Next]

button.

- To display the applicable menu immediately, key in the number of

the desired box you want to change.

3 ^{Key in the “Password” (5 digits) for the}

selected box, and then press the [ENTER]

button.

- If the password has not been set at the box registration, skip to

step 4.

4 ^{“Are you sure you want to delete this}

BOX?” appears. Press the [YES] button to

delete the box.

- The selected box is deleted.

10.e-FILING

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5. PRINTING STORED DOCUMENT

Documents stored in the box or the folder can be printed.

State of finishing can be selected. And to confirm the printing content, test printing can also be performed.

Print the whole Document.

All the pages of the document will be printed. If printing multiple copies is desired, see "Printing the Stored

Page 231.

1 ^{Press the [e-FILING] button on the control}

panel.

2 ^{Select the box which has the desired}

printing document stored, and then press

the [ENTER] button.

- Switch to the applicable menu using the [Prev] or the [Next]

button.

- To display the applicable menu immediately, key in the number of

the desired box you want to change.

3 ^{Key in the “Password” (5 digits) for the}

selected box, and then press the [ENTER]

button.

- If the password has not been set at the box registration, skip to

step 4.

4 ^{Select the document to be printed.}

- When you want to select the document in the folder, select the

folder and press the [OPEN FOLDER] button. And then select the

desired document.

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5.PRINTING STORED DOCUMENT (Cont.)

5 ^{Press the [PRINT] button.}

- Printing of the whole document starts.

When you want to stop the print of the stored document during the

operation, select the job you want to stop from the PRINT JOB

screen or SCAN JOB screen and then press the [DELETE] button.

For details, see the JOB STATUS.

"Deleting a Job"

Page 191

"7.CONFIRMING THE STATUS OF SCAN"

Page 201

Execute Test Printing

A part can be printed from a document that consists of several pages.

1 ^{Perform steps 1 to 4 of the “Print the}

whole Document”.

2 ^{Press the [TEST PRINT] button.}

3 ^{Key in the number of the last page to}

specify the printing page.

- When printing all pages are desired, press the [ALL PAGES]

button.

10.e-FILING

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4 ^{Press the [PRINT] button.}

- Printing the set page starts.

When you want to stop the print of the stored document during the

operation, select the job you want to stop from the PRINT JOB

screen or SCAN JOB screen and then press the [DELETE] button.

For details, see the JOB STATUS.

"Deleting a Job"

Page 191

"7.CONFIRMING THE STATUS OF SCAN"

Page 201

Printing the Stored Document with Added/Changed Settings

The following settings can be added (or changed) to the stored document in the filing box.

1: Setting the feeding source (Press the cassette area of the feeding source)

2: Setting the number of printing (Key in by the digital key)

3: Setting single-side printing/duplex printing.

4: Setting the finishing mode setting (Selection of the mode is limited depending on the installed option

equipment)

5: Setting the paper exit (Can be set when an optional finisher is installed.)

6: Setting the image shift position

7: Setting the added date and time position

8: Setting of page number position

1 ^{Perform steps 1 to 4 of the “Print the}

whole Document”.

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5.PRINTING STORED DOCUMENT (Cont.)

2 ^{Press the [SETTINGS] button.}

3 ^{Set printing as required.}

- See the previous page for details. As for the settings of 3 to 8,

press the button, select the desired button in the menu and press

the [ENTER] button.

4 ^{Press the [PRINT] button.}

- Printing starts.

When you want to stop the print of the stored document during the

operation, select the job you want to stop from the PRINT JOB

screen or SCAN JOB screen and then press the [DELETE] button.

For details, see the JOB STATUS.

"Deleting a Job"

Page 191

"7.CONFIRMING THE STATUS OF SCAN"

Page 201

10.e-FILING

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1. TEMPLATE

A combination of functions frequently used can be registered as a template and recalled as required

* You can register the setting combination of copy functions, scan functions or Fax functions as a template

and retrieve it.

The combinations are registered in either “PUBLIC TEMPLATE GROUP” or “USER GROUP (Up to 200

groups are available.)” in the menu of template. Up to 60 combinations can be registered in 1 group.

- To use scan functions, ‘optional Printer kit (GM-1010) and optional Scanner upgrade kit (GM-3010)’, or

‘optional Printer/Scanner kit (GM-2010)’

- To use Fax functions, ‘optional Fax board (GD-1150)’ is required.

1 : Register the combination of the functions.

2 : Place the original.

3 : Retrieve the desired template.

90 %

2004.3.15

HDD

11.TEMPLATE

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2. RECALLING TEMPLATE

All you have to do is to press the [START] button (the [SCAN] button on the touch panel for scanning) after

recalling the required template.

* Before recalling templates, you need to register them. See "3.REGISTERING TEMPLATE"

Page 238.

When Recalling Template in the Public Group

1 ^{Place paper in the drawer(s).}

2 ^{Place the original(s).}

3 ^{Press the [TEMPLATE] button on the}

control panel.

- Menu for recalling template is displayed.

4 ^{Select the [PUBLIC TEMPLATE GROUP]}

button, and then press the [ENTER]

button.

5 ^{Select the desired template.}

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2.RECALLING TEMPLATE (Cont.)

6 ^{Confirm that “Updated the template}

setting” is displayed on the screen.

z Select other copy mode as required.

7 ^{Press the [START] button.}

When Recalling Template in the User Group

1 ^{Place paper in the drawer(s).}

2 ^{Place the original(s).}

3 ^{Press the [TEMPLATE] button on the}

control panel.

- Menu for recalling template is displayed.

4 ^{Select the group registered the template}

you want to recall, and then press the

[ENTER] button.

- Switch to the applicable menu using the [Prev] or the [Next]

button.

- To display the applicable menu immediately, key in the number of

the desired user group.

5 ^{Key in the Password (5 digits) of the}

selected group, and then press the

[ENTER] button.

- If the password has not been set at the group registration, skip

this procedure and go to step 6.

11.TEMPLATE

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6 ^{Select the desired template.}

7 ^{Key in the Password (5 digits) of the}

selected template, and then press the

[ENTER] button.

- If the password has not been set at the group registration, skip

this procedure and go to step 8.

8 ^{Confirm that “Updated the template}

setting” is displayed on the screen.

z Select other copy mode as required.

9 ^{Press the [START] button.}

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3. REGISTERING TEMPLATE

To recall the template, you need to first register the setting combination as a template.

The template is registered either in “PUBLIC TEMPLATE GROUP” or “USER GROUP” depending on your

purpose.

- PUBLIC TEMPLATE GROUP:

Anyone can use the template when the setting combination of the functions frequently used throughout

the company or organization have been registered in this group. Up to 60 combinations (templates) are

available in this group. According to the purpose of use, you can restrict the use by entering the password.

- USER GROUP:

Each department, section or person controls one user group and registers it as a template. It is easier to

control it if you set the password for group registration. Up to 200 groups can be set and up to 60

combinations (templates) are available in this group.

* When registering the template in the public template group, keying in the “Admin Password” is required.

Registering the Template in the Public Template Group

1 ^{Set every function you want to combine.}

- Ex.: Setting “Image shift”, “90% Reduction” and “10 sets of

copies” of the copy function.

2 ^{Press the [TEMPLATE] button on the}

control panel.

3 ^{Press the [REGISTRATION] button.}

4 ^{Select “PUBLIC TEMPLATE GROUP”, and}

then press the [ENTER] button.

11.TEMPLATE

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5 ^{Key in the “Admin Password” (6 digits),}

and then press the [ENTER] button.

6 ^{Press the blank key in the template menu,}

and then press the [SAVE] button.

7 ^{Enter the data for registering template.}

- Although either the “NAME 1” or the “NAME 2” must be entered,

the “USER NAME” and the “PASSWORD” are entered as

required.

- When pressing the [NAME 1] button, the menu of entering letters

Page 30) is displayed, so enter the name

with up to 11 letters.

- Enter the name with up to 11 letters for “NAME 2” and with up to

30 letters for “USER NAME” as the above manner.

8 ^{When pressing the [PASSWORD] button}

on the menu of step 7, the menu is

switched as shown on the right. Key in a

5-digit identical number in both

“Password” and “Retype Password”, and

then press the [ENTER] button.

- Press the [ENTER] button after entering the password.

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3.REGISTERING TEMPLATE (Cont.)

9 ^{Press the [SAVE] button.}

- The menu returns to step 1. (the menu before pressing the

[TEMPLATE] button on the control panel.)

Registering the Template in the User Group

1 ^{Set every function you want to combine.}

- Ex.: Setting “Image shift”, “90% Reduction” and “10 sets of

copies” of the copy function.

2 ^{Press the [TEMPLATE] button on the}

control panel.

3 ^{Press the [REGISTRATION] button.}

4 ^{Select the “USER GROUP” of blank}

buttons from 001 to 200, and then press

the [ENTER] button.

- When selecting the unregistered “USER GROUP”, follow step 5.

11.TEMPLATE

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- When selecting the registered “USER GROUP”, key in “GROUP

PASSWORD” (5 digits) on the next menu, and then skip to step 8.

5 ^{Enter the data for registering the new user}

group.

- Although the “NAME” must be entered, the “USER NAME” and

the “PASSWORD” are entered as required.

- When pressing the [NAME] button, the menu of entering letters

Page 30) is displayed, so enter the name

with up to 20 letters.

- Enter the name with up to 30 letters for the [USER NAME] as the

above manner.

6 ^{When pressing the [PASSWORD] button}

on the menu of step 5, the menu is

switched as shown on the right. Key in a

5-digit identical number in both

“Password” and “Retype Password”, and

then press the [ENTER] button.

- Press the [SET] button after entering the password.

7 ^{Press the empty [TEMPLATE] button, and}

then press the [SAVE] button.

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3.REGISTERING TEMPLATE (Cont.)

8 ^{Enter the data requested.}

- Although either the “NAME 1” or the “NAME 2” must be entered,

the “USER NAME” and the “PASSWORD” are entered as

required.

- When pressing the [NAME 1] button, the menu of entering letters

Page 30) is displayed, so enter the name

with up to 11 letters.

- Enter the name with up to 11 letters for “NAME 2” and with up to

30 letters for “USER NAME” as the above manner.

9 ^{When pressing the [PASSWORD] button}

on the menu of step 9, the menu is

switched as shown on the right. Key in a

5-digit identical number in both

“Password” and “Retype Password”, and

then press the [ENTER] button.

- Press the [ENTER] button after entering the password.

10^{Press the [SAVE] button.}

- The menu returns to step 1, which is the menu seen before

pressing the [TEMPLATE] button on the control panel.

11.TEMPLATE

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4. CHANGING INPUT DATA

The registered name, user name, password of template/user group can be changed.

Changing the Data of Template

1 ^{Press the [TEMPLATE] button on the}

control panel.

2 ^{Press the [REGISTRATION] button}

3 ^{Select the group (in which the template}

was registered) that you want to change,

and then press the [ENTER] button.

- Switch to the applicable menu using the [Prev] or the [Next]

button.

- To display the applicable menu immediately, key in the number of

desired user group.

4 ^{When selecting the [PUBLIC TEMPLATE}

GROUP] button, key in the “Admin

Password” (6 digits), and then press the

[ENTER] button. When selecting a user

group, key in the selected group’s

“Password” (5 digits), and then press the

[ENTER] button.

- If the password has not been set at the user group registration,

skip to step 5.

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4.CHANGING INPUT DATA (Cont.)

5 ^{Select the template you want to change,}

and then press the [EDIT] button.

6 ^{Key in the “Password” (5 digits) for the}

selected template, and then press the

[ENTER] button.

- If the password has not been set at the template registration, skip

to step 7.

7 ^{Press the button of “NAME 1”, “NAME 2”}

and/or “USER NAME”.

- When pressing the [NAME 1] button, the menu of entering letters

Page 30) is displayed, so enter the name

with up to 11 letters.

- Enter the name with up to 11 letters for the “NAME 2” and with up

to 30 letters for the “USER NAME” as the above manner.

- To change the password only, skip step 7.

8 ^{When pressing the [PASSWORD] button}

on the menu of step 7, the menu is

switched as shown on the right. Key in the

changed number (5-digits identical

number) in both “Password” and “Retype

Password”, then press the [ENTER]

button.

- Press the [ENTER] button after entering the password.

- Not to change the password, skip step 8.

11.TEMPLATE

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9 ^{Press the [ENTER] button.}

- The data of template are changed.

Changing the Data of User Group

Those of public group cannot be changed.

1 ^{Press the [TEMPLATE] button on the}

control panel.

2 ^{Press the [REGISTRATION] button.}

3 ^{Select the “USER GROUP” you want to}

change, and then press the [EDIT] button.

- Switch to the applicable menu using the [Prev] or the [Next]

button.

- To display the applicable menu immediately, key in the number of

the desired user group using the digital keys.

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4.CHANGING INPUT DATA (Cont.)

4 ^{Key in the “Password” (5 digits) for}

selected group, and then press the

[ENTER] button.

- If the password has not been set at the group registration, skip to

step 5.

5 ^{Press the [NAME] button and/or the}

[USER NAME] button.

- When pressing the NAME button, the menu of entering letters

1. DESCRIPTION OF THE BLINKING GRAPHIC SYMBOLS...............................................252

Page 30) is displayed, so enter the name

with up to 20 letters.

- Enter the name with up to 30 letters for the “USER NAME” as the

above manner.

- To change the password only, skip step 5.

6 ^{When pressing the [PASSWORD] button}

on the menu of step 5, the menu is

switched as shown on the right. Key in the

changed number (5-digit identical

number) in both “Password” and “Retype

Password”, then press the [ENTER]

button.

- Not to change the password, skip step 5.

7 ^{Press the [ENTER] button.}

- The data of user group are changed.

11.TEMPLATE

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5. DELETING TEMPLATE

Unnecessary templates can be deleted. You can also delete user groups.

Deleting a Template

1 ^{Press the [TEMPLATE] button on the}

control panel.

2 ^{Press the [REGISTRATION] button.}

3 ^{Select the group (in which the template}

was registered) that you want to delete,

then press the [ENTER] button.

- Switch to the applicable menu using the [Prev] or the [Next]

button.

- To display the applicable menu immediately, key in the number of

desired user group.

4 ^{When selecting the [PUBLIC TEMPLATE}

GROUP] button, key in the “Admin

Password” (6 digits) using the digital

keys, and then press the [ENTER] button.

When selecting a user group, key in the

selected group “Password” (5 digits)

using the digital keys, and then press the

[ENTER] button.

- If the password has not been set at the user group registration,

skip to step 5.

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5.DELETING TEMPLATE (Cont.)

5 ^{Select the template you want to delete,}

then press the [DELETE] button.

6 ^{Key in the “Password” (5 digits) for the}

selected template, and then press the

[ENTER] button.

- If the password has not been set at the user group registration,

skip to step 7.

7 ^{Press the [DELETE] button.}

- The selected template is deleted.

11.TEMPLATE

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Deleting a User Group

1 ^{Press the [TEMPLATE] button on the}

control panel.

2 ^{Press the [REGISTRATION] button.}

3 ^{Select the user group you want to delete,}

and then press the [DELETE] button.

- Switch to the applicable menu using the [Prev] or the [Next]

button.

- To display the applicable menu immediately, key in the number of

desired user group.

4 ^{Key in the “Password” (5 digits) for the}

selected group, and then press the

[ENTER] button.

- If the password has not been set at the user group registration,

skip to step 5.

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5.DELETING TEMPLATE (Cont.)

5 ^{Press the [DELETE] button.}

- The selected user group is deleted.

11.TEMPLATE

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12. WHEN THE GRAPHIC

SYMBOLS BLINK ON THE

TOUCH PANEL

2. REPLACE TONER CARTRIDGE SYMBOL.......................................................................254

3. CLEAR PAPER SYMBOL ..................................................................................................2 59

4. ADDING STAPLES (OPTIONAL).......................................................................................273

5. REMOVING JAMMED STAPLES (OPTIONAL ).................................................................278

6. DISPOSING OF THE PUNCHED PAPER BITS (OPTIONAL)...........................................2 82

7. CALL SERVICE SYMBOL/PERIODIC MAINTENANCE MESSAG E .................................283

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1. DESCRIPTION OF THE BLINKING GRAPHIC SYMBOLS

The graphic symbol on the touch panel shows the status of the equipment. When one of the graphic

symbols blinks, take the appropriate action referring to the page shown.

1 : CHECK ORIGINALS symbol

Blinks when an original misfeed occurs inside the reversing automatic document feeder.

"1. Paper Misfeed in the Reversing Automatic Document Feeder (optional)"

Page 259

2 : RELAY UNIT MISFEED symbol

Blinks when a paper misfeed occurs in the relay unit.

"8. Paper Misfeed in the Relay Unit (optional)"

Page 268

3 : FUSER MISFEED symbol

Blinks when a paper misfeed occurs in the fuser unit.

"6. Paper Misfeed in the Fuser Unit"

Page 266

4 : DUPLEXER MISFEED symbol

Blinks when a paper misfeed occurs inside the automatic duplexer.

"5. Paper Misfeed in the Automatic Duplexer"

Page 265

5 : BYPASS MISFEED symbol

Blinks when a sheet of paper fails to be fed into the equipment during bypass copying.

"4. Paper Misfeed on the Bypass Feed Unit"

Page 265

6 : DRAWER MISFEED symbol

Blinks when paper fed from one of the drawers is misfed.

"2. Paper Misfeed in the Drawer Feeding Area"

Page 262

7 : OPTIONAL FEEDER MISFEED symbol

Blinks when paper fed from the large capacity feeder (optional) is misfed.

"3. Paper Misfeed in the Large Capacity Feeder (optional)"

Page 264

8 : JAM RELEASING UNIT MISFEED symbol

Blinks when a misfeed occurs in the jam releasing unit.

12.WHEN THE GRAPHIC SYMBOLS BLINK ON THE TOUCH

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9 : REPLACE TONER CARTRIDGE symbol

Blinks when the toner cartridge runs out of toner.

"2.REPLACE TONER CARTRIDGE SYMBOL"

Page 254

10: SADDLE STITCHING UNIT MISFEED symbol

Blinks when a paper misfeed occurs inside the saddle stitch unit of the finisher (optional).

"12. Paper Misfeed in the Saddle-stitch Finisher (optional: MJ-1025)"

Page 271

11: FINISHER/HOLE PUNCH UNIT MISFEED symbol

Blinks when a paper misfeed occurs inside the finisher (optional) or hole punch unit (optional).

"10. Paper Misfeed in the Hole Punch Unit"

Page 269

12: CALL SERVICE symbol

Blinks when inspection and maintenance by a service technician are necessary.

"Call Service Symbol" Page 283

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2. REPLACE TONER CARTRIDGE SYMBOL

When the toner in the cartridge runs out, the REPLACE TONER CARTRIDGE symbol blinks and “Install

new toner cartridge” appears.

Replacing the Toner Cartridge

1 ^{Open the front cover.}

2 ^{Press the green lever down.}

12.WHEN THE GRAPHIC SYMBOLS BLINK ON THE TOUCH

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3 ^{Pull out the toner cartridge.}

4 ^{Shake the new toner cartridge well to}

loosen the toner inside.

5 ^{Pull out the seal in the direction of the}

arrow.

6 ^{Insert the toner cartridge until it clicks.}

255

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2.REPLACE TONER CARTRIDGE SYMBOL (Cont.)

7 ^{Lower the bypass tray.}

8 ^{Open the automatic duplexer.}

9 ^{Open the transfer cover to take out the}

transfer charger cleaner from the front

pocket.

10^{Wipe the transfer charger wire properly}

with the transfer charger cleaner.

- Insert the transfer charger cleaner into the edge of the transfer

separation unit. Then take it out again after cleaning.

- Press the cleaner against the wall of the next charger and check

if the cleaner pad contacts the wire.

12.WHEN THE GRAPHIC SYMBOLS BLINK ON THE TOUCH PANEL

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11 ^{Return the transfer charger cleaner to the}

front pocket, and then close the transfer

cover.

12^{Return the automatic duplexer and the}

bypass tray to their original position.

13^{Close the front cover.}

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2.REPLACE TONER CARTRIDGE SYMBOL (Cont.)

Additional Explanation

The life of the toner cartridge (number of copies) varies depending on the forllowing conditions.

1 Coverage of originals (printing ration of copies) varies depending on the following conditions.

2 Size and density of originals

3 The existence of solid black when making copies (when a book is copied and the original cover is partially

open.)

4 Temperature and humidity in the room when making copies.

5 Copy density and image quality mode

As indicated in the figure below, the life of the toner cartridge varies depending on the copy mode and the

coverage of the originals.

25,000

20,000

17,000

9,000

6,000

9,000

Type of originals

12.WHEN THE GRAPHIC SYMBOLS BLINK ON THE TOUCH PANEL

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258

3. CLEAR PAPER SYMBOL

When a paper misfeed occurs in the equipment, the

symbol on the touch panel blinks in the

positions where the paper is misfed. In that case, remove the misfed paper using the following procedure

referring to the illustration below.

* See "1.DESCRIPTION OF THE BLINKING GRAPHIC SYMBOLS"

Page 252 for the details.

1. Paper Misfeed in the Reversing Automatic Document Feeder (optional)

1 ^{Push the button on the reversing}

automatic document feeder to open the

upper cover.

- Remove any misfed originals.

2 ^{Rotate the green knob to remove any}

misfed originals.

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3.CLEAR PAPER SYMBOL (Cont.)

3 ^{If the misfed original still remains, rotate}

the green knob to the opposite direction

against the step 2. Then remove it.

4 ^{Lift the green handle.}

- Remove any misfed originals.

5 ^{Rotate the green knob on your side in the}

direction of the arrow and remove any

misfed originals.

6 ^{Lift the original feeding tray and remove}

any misfed originals.

12.WHEN THE GRAPHIC SYMBOLS BLINK ON THE TOUCH PANEL

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7 ^{Lower the original feeding tray, move the}

green knob toward the front and open the

cover.

8 ^{Remove any misfed paper.}

9 ^{Close the upper and lower cover.}

261

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3.CLEAR PAPER SYMBOL (Cont.)

2. Paper Misfeed in the Drawer Feeding Area

1 ^{Open the bypass tray.}

2 ^{Open the automatic duplexer.}

3 ^{Open the transfer cover.}

4 ^{Rotate the green knob as indicated by the}

arrow toward the inside and remove any

misfed paper.

5 ^{Return the transfer cover, the automatic}

duplexer and the bypass tray to the

original positions.

12.WHEN THE GRAPHIC SYMBOLS BLINK ON THE TOUCH PANEL

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6 ^{Open the cover.}

7 ^{Remove any misfed paper.}

8 ^{Close the cover.}

263

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3.CLEAR PAPER SYMBOL (Cont.)

3. Paper Misfeed in the Large Capacity Feeder (optional)

1 ^{Open the cover.}

2 ^{Remove any misfed paper.}

Paper Misfeed in the Paper Feed Pedestal (optional)

-Open the cover as shown on the right, and remove any misfed

paper.

3 ^{Close the cover.}

12.WHEN THE GRAPHIC SYMBOLS BLINK ON THE TOUCH PANEL

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4. Paper Misfeed on the Bypass Feed Unit

1 ^{Pull out misfed paper on the bypass tray.}

5. Paper Misfeed in the Automatic Duplexer

1 ^{Make sure that the bypass tray is opened,}

and then open the automatic duplexer.

- Be careful not to let your fingers be caught between the

equipment and the automatic duplexer.

This could injure you.

- Do not touch the metal portion of a guide board as it could burn

you.

2 ^{Lift the paper guide as indicated by the}

arrow and remove any misfed paper.

3 ^{Lower the paper guide and return the}

automatic duplexer to the original

position.

- Be sure to close both sides of the Automatic Duplexer firmly.

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3.CLEAR PAPER SYMBOL (Cont.)

6. Paper Misfeed in the Fuser Unit

1 ^{Make sure that the bypass tray and the}

automatic duplexer are opened, and then

open the transfer cover.

2 ^{Open the exit cover.}

z Press it down completely.

( )

3 ^{Remove any misfed paper.}

4 ^{Close the exit cover, the transfer cover}

and the automatic duplexer. Return the

bypass tray to the original position.

12.WHEN THE GRAPHIC SYMBOLS BLINK ON THE TOUCH PANEL

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7. Paper Misfeed in the Offset Tray Unit or Job Separator Unit (Optional)

1 ^{Make sure that the bypass tray and the}

automatic duplexer are open, then open

the transfer cover.

DO NOT touch the fuser unit and the metal area around it. Since

they are very hot, you could be burned or the shock could cause an

injury to your hand in the equipment.

2 ^{Open the fuser unit cover.}

3 ^{Open the offset tray cover or job}

separator cover.

4 ^{Remove any misfed paper inside the}

offset tray unit or job separator unit.

5 ^{Close the offset tray cover or job}

separator cover. Close the fuser unit

cover and the transfer cover. Return the

automatic duplexer and bypass tray to the

original positions.

267

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3.CLEAR PAPER SYMBOL (Cont.)

8. Paper Misfeed in the Relay Unit (optional)

1 ^{Holding the cover handle of the relay unit,}

open the cover.

2 ^{Remove any misfed paper that is inside}

the relay unit.

z Remove the misfed paper from the fuser unit side if it is easier.

3 ^{Close the relay unit cover.}

9. Paper Misfeed in the Finisher (optional: MJ-1025)

Remove any misfed paper in the paper

exit area.

12.WHEN THE GRAPHIC SYMBOLS BLINK ON THE TOUCH PANEL

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2 ^{Open the upper cover of the finisher.}

3 ^{Remove any misfed paper in the finisher.}

4 ^{Close the upper cover.}

10. Paper Misfeed in the Hole Punch Unit

1 ^{Pressing the release lever of the finisher,}

move the finisher carefully away from the

copier.

2 ^{Rotate the green knob of the hole punch}

unit to locate the arrow within the shadow

area in the right side of the knob.

- Under this condition, the punches are up.

3 ^{Remove any misfed paper.}

4 ^{Return the finisher to the original}

position.

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3.CLEAR PAPER SYMBOL (Cont.)

11. Paper Misfeed in the Single-staple Finisher (optional: MJ-1022)

1 ^{Pull the lever and move the finisher}

carefully away from the copier.

2 ^{Lift the green lever and remove any}

misfed paper.

Remove any misfed paper in the paper

exit area.

4 ^{Install the finisher to the equipment.}

Be careful not to let your fingers be caught between the equipment

and the finisher (optional).

This could injure you.

12.WHEN THE GRAPHIC SYMBOLS BLINK ON THE TOUCH PANEL

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12. Paper Misfeed in the Saddle-stitch Finisher (optional: MJ-1025)

1 ^{Pressing the release lever of the finisher,}

move the finisher carefully away from the

copier.

2 ^{Open the exit cover.}

3 ^{Remove any misfed paper.}

4 ^{Open the front cover.}

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3.CLEAR PAPER SYMBOL (Cont.)

5 ^{Rotate the knob in the lower right}

clockwise.

- Remove any misfed paper in the paper exit area of the saddle

stitch unit.

6 ^{Close the exit cover and the front cover,}

and then return the finisher to the original

position.

13. Paper Misfeed in the Staple Unit

1 ^{Open the front cover of the finisher.}

2 ^{Rotate the green knob in the middle}

clockwise.

- When the staples are up, the window in the upper right of the knob

becomes blue.

3 ^{Remove any misfed paper in the paper}

exit area.

4 ^{Close the front cover.}

12.WHEN THE GRAPHIC SYMBOLS BLINK ON THE TOUCH PANEL

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4. ADDING STAPLES (OPTIONAL)

When the staple in the cartridge runs out, “Check staple cartridge” appears.

Add staples to the cartridge according to the procedure below.

Saddle-stitch Finisher (MJ-1025)

1 ^{Open the front cover of the finisher.}

2 ^{Hold the green handle to pull out the}

staple unit.

- Turn the upper green handle to position the mark shown in the

right-hand illustration so that the staple cartridge comes out

toward you.

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4.ADDING STAPLES (OPTIONAL) (Cont.)

3 ^{Holding the both sides of the green area}

of the staple cartridge, take out the

cartridge.

4 ^{Take out the empty staple case.}

- Push the buttons (marked PUSH) from both sides to release the

lock.

- Take out the empty staple case from the staple cartridge.

5 ^{Push the new staple case into the staple}

cartridge until it clicks.

12.WHEN THE GRAPHIC SYMBOLS BLINK ON THE TOUCH PANEL

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6 ^{Pull out the seal holding the staples.}

7 ^{Return the staple cartridge to the original}

position.

8 ^{Return the staple unit to the original}

position, and then close the front cover.

275

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4.ADDING STAPLES (OPTIONAL) (Cont.)

Single-staple Finisher (MJ-1022)

1 ^{Pull the lever and move the finisher away}

carefully from the equipment.

2 ^{Take out the staple cartridge.}

3 ^{Remove the empty staple case from the}

staple cartridge.

4 ^{Set the new staple case.}

- Push a new staple case into the staple cartridge until it clicks.

- Do not remove the seal holding the staples before the staple case

is set in the cartridge.

12.WHEN THE GRAPHIC SYMBOLS BLINK ON THE TOUCH PANEL

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5 ^{Pull out the seal holding the staples}

straight upward.

6 ^{Return the staple cartridge to its original}

position.

- Insert the cartridge until it is caught by the latch and fixed with a

click sound.

If “Check staple cartridge” remains, repeat the above procedure

from step 1 to 6.

7 ^{Install the finisher to the equipment.}

Be careful not to let your fingers be caught between the equipment

and the finisher (optional).

This could injure you.

277

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5. REMOVING JAMMED STAPLES (OPTIONAL)

If copies have not been stapled in the staple mode, “Examine stapler” appears.

This shows that the staples are jammed. Remove them as described below.

Saddle-stitch Finisher (MJ-1025)

1 ^{Open the front cover of the finisher.}

2 ^{Hold the green handle to pull out the}

staple unit.

- Turn the upper green handle to position the mark shown in the

right-hand illustration so that the staple cartridge comes out

toward you.

12.WHEN THE GRAPHIC SYMBOLS BLINK ON THE TOUCH

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3 ^{Holding the both sides of the green area}

of the staple cartridge, take out the

cartridge.

4 ^{Holding the knob on which the blue seal}

attaches, raise the staple cover.

5 ^{Remove any jammed staples.}

6 ^{Holding the handle, lower the staple}

cover.

7 ^{Return the staple cartridge to the original}

position.

8 ^{Return the staple unit to the original}

position, and then close the front cover.

279

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5.REMOVING JAMMED STAPLES (OPTIONAL) (Cont.)

Single-staple Finisher (MJ-1022)

1 ^{Pull the lever and move the finisher away}

carefully from the equipment.

2 ^{Take out the staple cartridge.}

3 ^{Lower the staple cover while holding the}

knob.

( )

- A: stapler

Do not touch the stapling area. The stapler could injure you.

4 ^{Remove any jammed staples.}

12.WHEN THE GRAPHIC SYMBOLS BLINK ON THE TOUCH PANEL

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5 ^{Return the staple cover to its original}

position while holding the knob.

6 ^{Return the staple cartridge to its original}

position.

- Insert the cartridge until it is caught by the latch and fixed with a

click sound.

7 ^{Install the finisher to the equipment.}

Be careful not to let your fingers be caught between the equipment

and the finisher (optional).

This could injure you.

281

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6. DISPOSING OF THE PUNCHED PAPER BITS (OPTIONAL)

When paper bits punched from copies have accumulated to a certain level, “READY (HOLE PUNCH DUST

BIN IS FULL)” appears. Dispose of the paper bits as described below.

1 ^{Pressing the release lever of the finisher,}

move the finisher carefully away from the

copier.

2 ^{Pull out the case which contains the paper}

bits, and then dispose of them.

3 ^{Return the case to the original position.}

4 ^{Return the finisher to the original}

position.

12.WHEN THE GRAPHIC SYMBOLS BLINK ON THE TOUCH

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7. CALL SERVICE SYMBOL/PERIODIC MAINTENANCE MESSAGE

Call Service Symbol

Never attempt to repair, disassemble or modify the equipment by yourself. You could cause a fire or get an

electric shock.

Always contact your service representative for maintenance or repair of the internal parts of the copier.

When the CALL SERVICE

symbol blinks and “Misfeed in copier Press HELP” appears, output is no

longer possible. Contact your service technician.

When the CALL SERVICE

or CLEAR PAPER

symbol is blinking, if you press the [CLEAR] button

and the digital key [8] together before you turn off the power, the corresponding error code will appear at

the output quantity display area only while both are held down. Please provide the error code when you ask

for service.

Since heaters are used to fix toner images to the paper, a heat-sensing safety circuit is incorporated in this

equipment. After you turn ON the power switch, if a certain temperature is not attained within a specified

period of time, the safety circuit assumes that something abnormal has happened and it stops the

equipment’s operation.

This can happen when the temperature is low even if the equipment is not malfunctioning. If this occurs,

turn the power OFF and then ON again. (To turn the power OFF, see "Turning off the Power (Shutting

down)"

Page 31.) Repeat this procedure twice, and if the problem still persists, turn OFF the power and

contact your service technician.

Periodic Maintenance Message

When “Time for periodic maintenance” appears on the touch panel, the assistance from a qualified service

technician is required. Contact your service technician.

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12.WHEN THE GRAPHIC SYMBOLS BLINK ON THE TOUCH

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284

13. MAINTENANCE

1. DAILY INSPECTIO N ..........................................................................................................286

2. SIMPLE TROUBLESHOOTING.........................................................................................288

285

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1. DAILY INSPECTION

Items for Daily Check

Power ON/OFF status

We recommend that you turn the power switch ON at the startup everyday so as to use whenever needed.

Also, be sure to turn the power OFF ("Turning off the Power (Shutting down)"

the office, except in the following cases:

Page 31) when you leave

- When the off-mode (or sleep mode) is set;

- When the weekly timer is in use;

- When the Fax (optional) is installed;

Weekly Maintenance

Cleaning the original glass, the original cover, the scanning area and the guide area.

To scan the original in good condition, we recommend that you clean the following items weekly.

(1) Scanning area

DO NOT use solvents such as alcohol. Clean the surface with a dried cloth or cloth moistened with

a small amount of water.

(2) Original glass

(3) Guide

(4) Original cover

Clean the surface with a cloth moistened with a small amount of water, alcohol or neutral detergent,

then wipe with a dry cloth over the surface.

- Be careful not to scratch the parts that you are cleaning.

( )

DO NOT use such solvents as thinner or alcohol when cleaning the surface of the equipment.

-This could warp the shape of the surface or leave it discoloured.

-When using a chemical cleaning pad to clean it, pay attention to any cautionary points.

13.MAINTENANCE

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Cleaning the Charger

If the inside of the charger wire become dirty, the dirt may appear on the copy.

* Before start cleaning, BE SURE TO TURN OFF THE POWER, then open the front cover.

To turn the power OFF, see "Turning off the Power (Shutting down)"

"Controlling the Use of the Copier with

1 ^{Open the front cover.}

2 ^{Clean the charger.}

- Hold the cleaning knob, pull it out slowly and fully to the front and

then push it back to the inside carefully and completely. Repeat

this 2 or 3 times.

Make sure that the charger knob is pushed in fully inside.

3 ^{Close the front cover.}

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2. SIMPLE TROUBLESHOOTING

Check the following items and, if the problem still occurs, call your service representative for assistance.

NEVER attempt to repair, disassemble or modify the equipment by yourself. You could cause a fire or get

an electric shock.

ALWAYS contact your service representative for maintenance or repair of the internal parts of the

equipment.

Equipment does not Start

Item to be checked

Is the power cord plug securely Insert the power cord plug until

inserted in the outlet? it comes to a stop.

Is the front cover firmly closed? Close the cover properly.

Countermeasure

Reference page

"1.DESCRIPTION OF EACH

COMPONENT"

Page 20

Display does not Change when Buttons or Icons are Pressed

Item to be checked

Countermeasure

Press the [ENERGY SAVER] or "Control Panel"

[START] button on the control "3.SWITCHING TO THE ENERG Y -

Reference page

Is the copier in the energy

saving mode (Automatic

Energy Saving mode)?

Page 23,

panel to clear the mode.(It takes SAVING MODE"

a while for the copier to become

ready.)

Page 35

Is the power ‘OFF’ because

Press the [START] button to

See the [User Functions Guide].

the weekly timer is functioned? return the power ‘ON’.

Is the department code keyed Key in the correct department

in?

code.

Department Codes"

Page 33

Is a key copy counter

(optional) used?

If you are using a key copy

counter, insert it into the slot.

"Controlling the Use of the Copier

Using the Optional Key Copy

Counter"

"2.TURNING ON THE POWER

SWITCH" Page 31

Page 34

Is the “Warming up” message Wait until the copier becomes

displayed?

ready.

13.MAINTENANCE

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Image Density is too Low

Items to be checked

Countermeasure

Reference page

Has the message “Install new Replace the toner cartridge.

toner cartridge” appeared on

"2.REPLACE TONER CARTRIDGE

SYMBOL"

Page 254

the screen?

Is the image density or the

background adjustment set

lighter than is standard?

Use the manual density buttons "Manual Copy Density Mode"

or the background adjustment

function to adjust the image

density properly.

Page 103, "1 .BACKGROUND

ADJUSTMENT" Page 106

Image Density is too High

Items to be checked

Countermeasure

Reference page

Is the image density or the

background adjustment set

darker than standard?

Use the manual density buttons "Manual Copy Density Mode"

or the background adjustment

function to adjust the image

density properly.

Page 103, "1.BACKGROUND

ADJUSTMENT" Page 106

289

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2.SIMPLE TROUBLESHOOTING (Cont.)

Images are Stained

Items to be checked

Countermeasure

Reference page

Is the original cover or the

optional reversing automatic

document feeder firmly

closed?

Close the cover or the feeder

properly to shut out any outer

light.

"When Placing an Original on the

Glass"

"6.COPY DENSITY ADJUSTMENT"

Are the original glass, the

original cover and the

scanning area dirty?

Clean them up.

"Weekly Maintenance"

Page 286

Is the image density set

properly?

Adjust the image density

Page 103

properly with the [AUTO] button

or manual density buttons.

Are 2-sided originals used?

As the other side of the originals "1.BACKGROUND ADJUSTMENT"

can be seen, adjust the image

density properly (lighter) with

the background adjustment

function.

Page 106

Are originals with high

transparency used?

Place a blank sheet of paper

with originals of the same size

or larger over the original.

"When Placing an Original on the

Glass"