DIS Digital Conference System
SW 6000
User Manual
SW 6005 CAA Conference Administration Application
Version 6.2.184 +
@2014 Shure Incorporated
User Manual SW 6005 CAA ver 6.2 RevA.docx
Download from Www.Somanuals.com. All Manuals Search And Download.
@2014 Shure Incorporated
User Manual SW 6005 CAA ver 6.2 RevA.docx
Download from Www.Somanuals.com. All Manuals Search And Download.
DIS Digital Conference System
User Manual
2 Introduction
The SW 6000 Conference Management Software
is designed to operate with hardware units in
the DCS 6000 Digital Conference System.
distribution, conference microphone and voting
facilities with attendance check with Chip Card™.
The DCS 6000 system is based on a new, unique
digital DATA and AUDIO bus using standard
network cable. This ensures a very cost effective
installation and easy set-up of portable systems.
SW 6000 opens a completely new way of
managing conferences.
DCS 6000 Digital Conference System is
a
complete “State of the Art” fully digital
integrated interpretation, discussion and voting
system offering interpretation, language
A total of 4000 units (delegate or interpreter
units) can be connected to the system.
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3 Features
•
SW 6086 Web Service Interface
(Dynamic data)
3.1
SW 6000 General
description
In addition to the standard modules a number of
advanced modules are available to expand the
features further in the SW 6000.
The SW 6000 software package consists of
following main applications:
•
•
•
•
SW 6110 Advanced Microphone Control
SW 6112 Advanced Agenda Control
SW 6125 Advanced Speech Time Control
•
•
•
•
SW 6005 CAA Conference Administrator
Application
SW 6008 CUA Conference User
Application
SW 6186 Advanced Import/Export of
meetings
SW 6090 CDA Conference Display
Applications
The SW 6000 software package has the following
main features:
SW 6032 ECA External Control
Application
•
•
Client/server system for multiple PCs
Multiple user profiles with different
functionality
Full language support
Very user friendly graphical design of
high quality
The functionality in the SW 6000 applications is
controlled by the following standard system
modules:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
SW 6010 Microphone Control
SW 6012 Agenda Control
•
•
Data stored in SQL database format
Voting from CUA screen
SW 6015 Messaging
SW 6018 Mimic/synoptic layout
SW 6020 Delegate Information Table
SW 6032 Interpretation Control
SW 6050 Multiple Languages
SW 6060 Parliamentary Voting
SW 6070 Chip Card Registration
SW 6071 Chip Card Programming
SW 6080 Multiple Room Control
3.2
CAA Features
The main features of the CAA Conference
Administration Application are:
•
Used by the people mainly outside the
conference room who are responsible for
creating
and
maintaining
basic
conference data such as conferences,
delegates, delegate lists, messages etc.
and who monitor the system status
during conferences.
SW 6085 Streaming Application Control
of SW 70xx Streaming application
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4 Operating instructions
4.1
Starting the CAA
After the CAA has been
installed, the CAA shortcut is
placed on the Desktop and in
the start folder.
Clicking the CAA shortcut will
start the application
A small window will appear
while the application is starting
up.
Figure 4.1-A
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4.2
Login
When the application is started
the user must select a language
if more languages are in use.
If only one language is in use,
then the Login screen is not
presented.
A user ID or password is not
required. If restricted access to
the CAA application is needed,
use the standard Windows
logon when starting up
Windows.
Figure 4.2-A
After selecting the language the
application will present the
following screen. If the
application is run for the first
time you will see this screen
directly. At the top of the
screen a menu provides access
to all the different CAA screens:
Figure 4.2-B
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4.2.1
General screen functionality
The following describes the
general functionality that
applies to all screens in the
Conference Administration
Application (CAA).
Figure 4.2-C
The above example shows the screen for creating and editing messages.
4.2.2
Search List
The left side of the screen will display a list of
messages that allow the user to search for and
select a specific message to edit. The ’Search
for...’ field provides free text search on the texts
displayed in the list. Entering the text ’Plea’ in
the shown example would place focus on the
first message where the text is found. In this case
‘Please approach the Chairman...’ would be
found.
A vertical scroll bar will appear to enable
scrolling down the message list if additional
ones exist off the screen.
4.2.3
Language Tabs
The right side is for the actual functionality
related to the menu selection. A tab for each
language will be available. The user can flip
through the language tabs when creating or
editing data thereby entering a translation for
the different languages. The system will require
the user to enter data for the default language,
which is the language on the first tab from the
left (e.g. English).
Entering data for the rest of the languages is
optional.
Selected fields will be highlighted in yellow.
4.2.4
Buttons
Throughout this manual buttons will be referred to by putting the button text in brackets like [Add]. The
following buttons are generally implemented on all screens:
[Add]
Press the button to add a new record. That can be a conference, a delegate, a
message or similar record. When the screen is in edit mode then all fields will be
sand coloured. When the adding of information is complete (possibly for several
languages) then press the [Update] button to save the information.
[Delete]
Press the button to delete selected record information. That can be a delegate, a
conference or similar. Information for the record in all languages will be deleted.
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[Update]
When the user is adding or editing information the changes are saved by pressing
this button. Editing existing information is done simply by selecting the information
and changing it. The fields will be sand coloured to show that the screen is in edit
mode.
[Copy]
Select one configuration and press this button. A copy of the configuration selected
will be created.
[Cancel]
[Close]
Press the button to avoid saving changes just made or saving a newly added record.
If an existing record was being edited then the old data will reappear.
Press the button to close the window. All windows must be closed before exiting the
CAA
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4.3
Conference
Clicking the ‘Conference’
brings up the ‘Conference’
page.
This screen is used to
create conferences with
delegate lists assigned to
a specific conference, and
to
specify
operation
parameters to be set
when the conference is
activated.
Any
number
of
conferences
created.
can
be
The
names
of
the
conferences will normally
be a specific conference
name like ‘Sales Meeting’
or
‘Annual
Meeting’
running a limited period
of time.
Figure 4.3-A
Language in use
The ‘Language in use’ option enables the use of languages during a conference.
Only those languages that have been selected before a conference is started
will be available to the users. The default language selected during the
installation will always be enabled and cannot be disabled.
Default Conference
Language
The ‘Default Conference Language’ displays the default language selected
during the installation. It is set per default and cannot be disabled. Missing
labels in other languages will show the default language label instead.
No Language Selection
The ‘No Language Selection’ option disables the language selection when used
with conference modes ‘No login’, ‘Prepared Delegate Seat Table’ or ‘Automatic
Login on Preferred Seat’. The user will be presented for the CUA Main screen
in the default language, when the conference is started. When using the
conference modes ‘Login Using Code…’ the user will be presented for the CUA
Login screen, when the conference is started.
Id
An alpha-numerical value use to identify the conference.
Title of the conference. Max. 50 characters.
Conference
Conference Mode
The conference mode determines how delegates are known to the system.
Microphone Operation Select the microphone mode to be used when the conference is started.
Mode
Options are ‘Automatic’, ‘Manuel’, ‘FIFO’ and ‘VOX (Voice active)’. VOX option
only if the CU 6105/6110 features this mode.
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Default Agenda
Configuration
The default agenda subject configuration for the conference can be set using a
dropdown box.
A
set
of
agenda
subject
configurations
is
created
in
‘Setup/Configurations/Agenda Subject Configuration’.
Voting Configuration
The default voting configuration for the conference can be set using a
dropdown box.
A set of voting configurations is created in ‘Setup/Configurations/Voting
Configuration’. The default voting configuration for the conference can always
be changed in the CUA before a voting session is started.
Registration
Configuration
The dropdown selection ‘Registration Configuration’ in is used to select the
registration configuration for the conference.
If no registration configuration is selected, registration is not available for the
conference.
Note. Please refer to the ‘User Manual SW 6000 Registration Facility ver
6.x’ for detailed use of the Registration facility.
Speech Time
Configuration
The default speech time configuration for the conference can be set using a
dropdown box.
A set of speech time configurations is created in ‘Setup/Configurations/Speech
Time Configuration’. The speech time configurations for the conference can
always be changed in the CUA.
Start / Stop Dates
The date fields are used to specify when the conference is to be held.
Conferences are only visible in the CUA Application if today’s date falls on or
between these two dates.
Start Time
The start time of the conference can be specified in this field.
Customer Id
Field, which is filled in during an import from another system. The field cannot
be edited.
Customer field 1-4
Four user defined fields for entering data about the conference.
Use Multilevel Agenda
on DC 6990
Field for enabling the display of multilevel agenda on the DC6990P. If not
ticked only the active subject (or sub-subject) is shown
Alert on CDA
Text inserted in this field is used to make a notification on a CDA display.
When filled in, a button on the CUA/Agenda is visible enabling a user to
display the text typed in this field on a CDA Screen (overlay). The button is
available if a text string is filled in and the user has User Type rights to
“Agenda Control”.
[Delegate Seat Table]
Press this button to call the function for creating a delegate seat table for the
conference.
The button is only enabled if the conference mode is set to ‘Prepared delegate
seat table’, ‘Login using code on Seat’, ‘Login using code on List’, ‘Login Using
Code on Preferred Seat’ or ‘Automatic Login on Preferred Seat’.
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[Agenda]
Clicking this button bring the ‘Agenda’ popup used for creating an Agenda to a
conference.
Please refer to the section ‘
[Proxy Votes]
Some conference units are
supplied with an extra
“voting” button. This button
can be used for casting a
vote for another person. The
“Proxy Votes” button shows
a list, where Delegates are
assigned permission for
voting for another delegate.
If time and/or date entries
are made the delegated
Figure 4.3-B
votes are only valid within
these.
If only date entries are made the delegated votes are valid from 00.00-23.59
within these.
If no time or date entries are made the delegated votes are valid throughout
the entire conference.
[Options]
The ‘Option’ button brings the ‘Option’ popup, which is used to set operation
settings of the system used when starting the Conference.
[Copy]
The ‘Copy’ button makes a copy of the selected conference. Both ‘Delegate seat
table’, ‘Agenda’, ‘Delegated votes’ and ‘Option’ settings are copied.
[Save as default]
The ‘Save as default’ button saves the conference data from the currently
marked conference and inserts this data per default when creating new
conferences.
[Delete default]
The ‘Delete default’ button deletes default conference data.
Use this button to stop a conference
[Stop conference]
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4.3.1
Conference Mode
Select one of the seven available modes for the conference:
Prepared Delegate This mode is used to
Seat Table
create
delegates
a
list of
with
names of all the
delegates attending
the conference. Each
delegate is assigned
a
seat with
a
microphone.
The
assignment of seats
is done by clicking
the ‘Del. Seat Table’
button. Se later
section: ‘Creating a
Delegate Seat Table’.
Figure 4.3-C
A seat, having a PC running the CUA Application, will show the name and other
information of the delegate on the Language Selection Screen and other screens and
on various lists.
Login Using Code
Selecting this option will allow permanent delegates to login at the CUA Application
using their individual ‘login code’.
If the functionality “Setup/Equipment/Chip Card (CC)/Chip Card Setup: Using Chip
Cards in Conference Units” is selected, the login code is taken from a chip card
inserted in the conference unit. In this case the user will not be presented for a login
screen when starting the CUA.
Delegates using conference units without chip card reader will be shown on various
delegate screens/lists with the seat number instead of their name.
Login Using Code
on Seat
Selecting this option will allow permanent delegates to be assigned a specific seat
with a microphone. The delegates has to login at the CUA Application using their
individual login codes, but the delegate can only login to the seat assigned to him.
If the functionality “Setup/Equipment/Chip Card (CC)/Chip Card Setup: Using Chip
Cards in Conference Units” is selected, the login code is taken from a chip card
inserted in the conference unit. Then the user will not be presented for a login
screen when starting the CUA.
Delegates using conference units without chip card reader will be shown on various
delegate screens/lists with the seat number instead of their name.
Login Using Code
on List
Selecting this option will allow delegates present on a Delegate Seat Table to login at
the CUA Application using their individual login codes at any seat.
If the functionality “Setup/Equipment/Chip Card (CC)/Chip Card Setup: Using Chip
Cards in Conference Units” is selected, the login code is taken from a chip card
inserted in the conference unit. Then the user will not be presented for a login
screen when starting the CUA.
Delegates using conference units without chip card reader will be shown on various
delegate screens/lists with the seat number instead of their name.
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Login Using Code
Selecting this option will allow the delegates to have pre-assigned seats. The
on Preferred Seat delegates can either login at the designated seat by using the Login button or login
with chip card/code at other seats.
In systems without chip card login, the CUA always allows for login at the designated
seat using the Login button and alternative login of other delegates with code login.
In systems with chip card login, the CUA prompts for code login at the designated
seat if there is no chip card reader available and allows for alternative login with
another code login. If there is a chip card reader available, the CUA prompts for chip
card login.
The ‘Login Using Code on Preferred Seat’ mode differs from the ‘Prepared Delegate
Seat Table’ mode in the sense that the delegates are not registered as logged in
before they login using the Login button or login with chip card/code.
Also, it is possible to move the delegates and assign other user types during the
meeting (except for seats where a chip card has been inserted) from the CUA mimic.
Furthermore, it is possible to mix units with and without chip card reader and assign
names to all units. Delegates using conference units without chip card reader will be
shown on various delegate screens/lists with the seat number instead of their name.
Automatic Login
Selecting this option will allow the delegates to have pre-assigned seats. The
on Preferred Seat delegates can either login automatically at the designated seat or login with chip
card/code at other seats.
In systems without chip card login, the CUA always allows for automatic login at the
designated seat and alternative login of other delegates with code login.
In systems with chip card login, the CUA prompts for code login at the designated
seat if there is no chip card reader available and allows for alternative login with
another code login. If there is a chip card reader available, the CUA prompts for chip
card login.
The ‘Automatic Login on Preferred Seat’ mode differs from the ‘Login Using Code on
Preferred Seat’ mode in the sense that the delegates are automatically logged in
when the system operates without chip card login.
Similar to the ‘Login Using Code on Preferred Seat’ mode it is possible to move the
delegates and assign other user types during the meeting (except for seats where a
chip card has been inserted) from the CUA mimic.
Furthermore, it is possible to mix units with and without chip card reader and assign
names to all units. Delegates using conference units without chip card reader will be
shown on various delegate screens/lists with the seat number instead of their name.
No login
This option will not use names of delegates. All Delegate seat tables will show the
seat number.
In this mode, the ‘Delegates’ screen will not be available at the CUA application
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4.3.3
Microphone Operation Mode
The Microphone operation mode (system mode) can always be changed during a conference using the
Conference page in the CUA.
Individual microphone settings which might be assigned to any conference unit are not overridden. See
section Setup/User Type for further details about Individual microphone settings.
The following operations modes (system modes) can be pre-selected for the conference:
Manual
Automatic
FIFO
All delegates speak requests are inserted into the Request list. Their microphones
are turned on when Chairman grants the individual delegate the right to speak.
Microphones with Chairman priority will always be turned on.
All delegates speak requests causes their microphone to turn on if the maximum
number of speakers is not reached. Otherwise the speak request will be rejected.
Microphones with Chairman priority will always be turned on.
First In First Out. All delegates speak requests causes their microphone to turn on if
the maximum number of speakers is not reached. Otherwise the speak request will
be inserted onto the request list. The first on the request list will be turned on when
one of the active microphones is turned off.
Microphones with Chairman priority will always be turned on directly.
VOX
Speaking into a Delegate microphone will turn on the microphone if the maximum
number of Delegates is not reached. Otherwise the speak request will be rejected.
Speaking into a Chairman microphone will turn on the microphone if the maximum
number of Open Mics is not reached. Otherwise the speak request will be rejected.
Chairman units will interrupt a Delegate unit if the maximum number of Open Mics
is reached.
Operation settings for the VOX mode can be set on the CU 6105/6110.
Same a ‘Manual’ mode however the Reply option is enabled
Manual + Reply
Automatic + Reply Same a ‘Automatic’ mode however the Reply option is enabled
VOX + Reply
Same a ‘VOX’ mode however the Reply option is enabled
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4.3.4
Delegate Seat Table
Press the [Del. Seat Table]
button to call the function for
creating
a
Delegate Seat
Table for the conference.
The button is only enabled if
the conference mode is set to
• ‘Prepared Delegate Seat
Table’
• ‘Login Using Code on Seat’
• ‘Login Using Code on List’
• ‘Login Using Code on
Preferred Seat’
• ‘Automatic Login on
Preferred Seat’.
Figure 4.3-D
[>>]
Existing delegates from the Delegates database will be shown in the left window.
Selecting a delegate and then clicking ‘>>’ will place the delegate in seat number 1 in
the delegate seat table. The seat will automatically be generated, when clicking ‘>>’.
Selecting an empty seat before clicking ‘>>’ will place the delegate in that seat.
Selecting a seat occupied by a delegate, before clicking ‘>>’ will place the delegate in a
new seat.
[<<]
Selecting a seat and clicking ‘<<’ will remove a delegate from a seat.
Clicking ‘Clear Seat will also remove a delegate from a seat.
Clicking this button will show the ‘Delegate’ database window.
[Show] Delegate
Table
[Hide] Delegate
Table
Clicking the ‘Hide’ button will remove the Delegate window.
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It is now possible to assign specific values for the conference, different from the
entries made for the delegate in the Delegate Table. The following values can be
changed:
User Type – assigning an individual user type
Use Second. User Type – enabling the use of a secondary user type on seat types
‘Secondary seat’
Secondary User Type – assigning a secondary user type used on seat types
‘Secondary seat’
Group – assigning a group e.g. for group speech time
Voting Weight – assigning a numerical value giving the number of votes the user has
Voting Group – assigning a character used for a voting calculation for groups with
different voting rights
Microphone Attenuation – assigning an individual microphone level
[Show Active]
[Show All]
Clicking ‘Show Active’ will show all delegates in the Delegates Database marked as
‘Active’.
Clicking ‘Show All’ will show all delegates in the Delegates Database.
[Import
Delegates]
Use this button to import a list of names from an XML file or to use the default
delegate seat table created in the CAA/Tables/Default Delegate Seat Table.
[Export
Use this button to export a list of names to an XML file.
Delegates]
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[Add Entries]
Press this button to create the number of seats,
which will be used for the conference.
Figure 4.3-E
[Delete Entry]
[Clear Seat]
Press this button to delete a selected seat.
Press the button to remove a delegate from a
selected seat.
[Delete list]
[Move]
Press this button to delete all seats.
Press this button to move a delegate from one seat
to another.
Figure 4.3-F
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4.3.5
Agenda
The agenda is a list of
subjects with a title and
description.
Adding subjects build the
Agenda one by one.
New subjects are added
automatically
when
entering text on a blank
line below the last subject.
The agenda shows all
subjects
including
indentation.
An agenda can be created
using the buttons to the
right
Figure 4.3-G
Note: Rows must not be left
blank in the default
conference language.
#
Field for numbering the subjects. The field can be empty.
(blank)
This field indicates the ‘level’ of the subject. Each level is marked with a
different color.
-/+
Expand and collapses the sub-subjects.
Subject Title
Field for entering the main subject and sub-subjects. For each main subject it
is possible to type in a number of sub-subject activates with ’>>’. There can
be a maximum of 5 levels of sub-subjects (6 levels including the main
subject). The level is marked in the second column with a color and a level
number. Each sub-subject is shown with indention as well.
Max. number of characters: 1000
Speaker Type
Configuration
A speaker type can be selected from a drop-down list. If speaker type is
selected the speaker type is shown before the speaker name in the CUA and
the CDA Agenda. If speaker type is not selected only the speaker name is
shown. Speaker type is only shown in the CUA and CDA if the subject title is
empty. Speaker types are created in CAA/Setup/Configurations/Speaker
Type Configuration.
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Speaker
It is possible to insert an unlimited number of speakers as sub-subject to a
main subject or a sub-subject. Each speaker is normally assigned each a sub-
subject i.e. at level 3 below a level 2 subject like “Reply”. The speaker is
selected by clicking the speaker field at the subject. A popup will open, listing
the delegates assigned to the conference in the Delegate Seat Table.
Alternatively, the speaker name can be typed in the speaker field at the
subject.
If a subject with a speaker is set current in the CUA/Agenda screen the
microphone for the speaker will be set active on the seat, selected in the field
‘Open Mic On’.
If the subject title is empty the speaker name is shown in the CUA/Agenda
and CDA/Agenda. If the subject title is not empty the speaker name is not
shown in the CUA/Agenda and CDA/Agenda. The subject title is shown
instead.
Open Mic On
Using a dropdown box it is possible to select at what seat the microphone for
a speaker shall be opened. The choices are:
Empty: No microphone opens when the subject is set current.
Own seat: The microphone opens at the seat where the speaker is logged in.
Podium “x”: The microphone opens at the seat configured as Podium “x” in
the CAA/Setup/Equipment/Conference Units/Seat Type. The speaker name
will be shown in the CUA and CDA.
“Document”
This field indicates is one or more documents are linked to the subject
Agenda Subject
Configuration
Drop down list for selecting different agenda subject configurations for
individual agenda subjects..
Indication column. The field is black if a voting configuration is selected for
the subject.
Voting Configuration
Field for assigning voting configurations for the individual agenda subjects.
Speech Time
Configuration
Drop down list for selecting different speech time configurations for the
individual agenda subjects.
[Insert]
This button inserts a blank row above the selected row allowing the user to
add a new subject.
[Remove]
[Move up]
[Move down]
[ >> ]
This button deletes the selected subject unless a vote result exists for the
subject.
This button moves the selected subject one row up allowing the user to
reorder the agenda.
This button moves the selected subject one row down allowing the user to
reorder the agenda.
This button increases indentation one level. A limit of 6 indentation levels
must apply.
[ << ]
This button decreases indentation one level.
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[Import]
Import an agenda from an XML
file.
A dialog box will be presented for
the option of deleting an existing
agenda or add the import to the
existing agenda
Figure 4.3-H
[Export]
Export the agenda to an XML file.
[Delete all]
This button deletes all subjects. You have to confirm your choice.
Descriptions
Description
A long description of a subject (main subject or sub-
subject) can be inserted. This description is shown in
the CUA/Agenda in the description window when a
subject is selected.
Max. number of characters: 10.000
Short Description
A short description, typical one line can be typed for a
subject (main subject or sub-subject). This short
description is shown in the CUA/Agenda and
CDA/Agenda but only for the main subject.
Max. number of characters: 500
Description in
When adding the description of an agenda subject to
“Default language” other languages the description for the default
language can be seen in the ‘Default language
description’ window. This will ease the translation to
the other languages
Short Description
in “Default
language
This window shows the short description in the
default language easing the task of making
translation to another language.
a
Hyperlinks
This window shows the hyperlinks to document
attached to the agenda subject. Hyperlink are created
and edited using the [Edit Links] button
[Edit Links]
Clicking this button will show the ‘Agenda Subject
Hyperlinks’ dialog.
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Figure 4.3-I
Hyperlinks can be attached either by typing the
Document Title and the path to the document or it can
be attached using the […] button.
Attached documents can be viewed using the [View]
button.
Hyperlinks can have the following attributes:
Active The document can be viewed in the CUA.
Secret The document can be viewed in the CUA by the
users who in the User Type has been assigned to view
secret documents.
Web The document links are available in the SW 6000
Web Service Interface for use in third part application
like streaming applications.
Vote Results
Figure 4.3-J
Total Vote Result
Shows the voting result as configured in the Vote
Result table in the CAA/Setup/Configurations/Voting
Configuration in the following format:
Approved/not approved
Voting configuration result text 1-9: Result 1-9
Group Voting
Conclusion
Field used to display the voting conclusion in a format
specified by customer
Comments to the
Voting Results
Field for inserting comments to the voting results
Results
Dropdown list to select a Voting Report to print:
•
•
•
Result
Result with Groups
Simple
[View Subject Vote Prints the Subject Vote report in PDF format.
Report]
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4.3.5.1
The ‘Options’ button
opens the ‘Options’
Options
popup, which is used to
set the system operation
settings,
used
when
starting the Conference.
Figure 4.3-K
Microphone
Parameters
Max. Delegate
Speakers
Set the maximum Delegates allowed. The value can
be set from 1 to 8.
Max. Open Mic
Set the maximum open conference units allowed.
This included both Delegate Units and Chairman
Units. The value can be set from 1 to 8.
Max. Speak Requests Set the maximum no of names in “Request to
speak” queue. The value can be set from 0 to 255.
Max. Speak Replies
Set the maximum no of names in “Reply” queue.
The value can be set from 0 to 255.
Individual Mic Level
Microphone Off Mode
Use Delegate Setting When ticked, the microphone level will be set
according to the setting in the ‘Delegate Seat Table’
Auto Off (sec)
None
When ticked a Conference unit will switch of after
the time set, if nobody is talking in the microphone.
Microphone Interrupt
Ability
Cannot interrupt another speaker.
Lower
Can interrupt a speaker with a speak priority less
than own speak priority.
Same/Lower
Can interrupt a speaker with the same speak
priority or a speak priority which is less than own
speak priority.
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Voting Configuration
Preset Voting Time
Counting up
When ticked the voting time is enabled. After the
time set, the voting session will stop automatically.
Select this option to make voting time counters
display elapsed time starting from zero and
counting up.
Counting down
Select this option to make voting time counters
display elapsed time starting at the time limit and
counting down to zero.
External Validation
Use External
Validation
When ticked External Validation e.g. external
biometric validation using finger print recognition
or iris scanners is enabled. External validation is
only available if the current conference is of type
‘Login using code’, ‘Login using code and list’ or
‘Login using code on list’. It is also a prerequisite
that chip card is used.
The option shall also be ticked if a Registration
popup is required, when using Registration at the
conference.
Auto Printing after
Voting Stop
Autoprint the Subject When selected a configured printer will print the
Vote Report
‘Subject Vote Report’ after a voting session is
stopped
Default ‘Open Mic On’ in
Agenda
This selection determines the default (Podium or
Own place) when a Speakers is selected to a
subject.
Display Application
Configuration
It is possible to have up to 8 CDA applications
running.
Various display configurations can be created in
the CAA application. For each conference it is
possible to assign any created configuration to any
of the CDA applications running.
For more information about CDA configurations
please refer to the ‘User Manual SW 6090 CDA’.
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4.4
Tables
4.4.1
Delegates
Delegates
who
attend
conferences can be created
using this screen.
User id, Login Code, Name,
and User Type fields are all
mandatory and have to be
filled in.
Figure 4.4-A
User id
A numeric value up to 5 digits, unique for each delegate, which is identifying the User.
When a delegate is added to the list of delegates, the ID cannot be changed. If chip
cards are in use, this ID has to match the ‘Delegate Id’ programmed on the card.
Login Code
[Generate]
Enter a unique login code to be used by the delegate for logging in to the CUA
Application.
Press the button to generate a random number for the User id/Login Code. When
adding new delegates, unique User id/Login Codes will automatically be assigned.
First/Last Name First and last name of the delegate.
User Type
Select one of the existing user types from the drop down list. The user type will
determine what screens, buttons, individual microphone settings and functionality
will apply to the delegate’s CUA Application and microphone operation when the
delegate is logged in.
Title
Title or position of the delegate.
1-4 User Table
Four user-defined fields are available for entering various text information. Their
labels can be set to describe the content of the fields from the label screen. Their label
numbers are 1204 to 1207. Write any text or select predefined text from the drop
down list.
[1-4 User table] Pressing the buttons will call popup screens that allow the user to create and
maintain predefined selections for each of these four fields.
The description of the fields can be changed in ‘CAA/Setup/Language/Labels’.
Groups
A delegate can be assigned a group of delegate. This is useful if ‘Group Speech Time’ is
used.
[Add Group]
This button will bring a popup for adding delegate groups.
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Background
The user can enter any free text information here to be displayed on the Delegate
information screen in the CUA Application.
Voting Weight
This field is used to insert a numerical value given the number of votes the user has.
Default value is ‘1’ (one).
Mic Attenuation Use this setting to assign individual microphone level to a delegate. The setting can be
from 0 to -6.
Voting Group
Start Date
Stop Date
This field is used to insert a character to be using in the voting calculations i.e. ‘F’ for
French and ‘N’ for Nederland if the two groups have different voting rights
Date field for entering from which date the delegate is active. The start date cannot be
after the stop date. It is possible to enter a start date but no stop date.
Date field for entering the stop date where the delegate is not active anymore. The
stop date cannot be before the start date. It is possible to enter a start date but no
stop date.
Replaces
If the delegate is replacing another delegate, a delegate to replace can be found by
clicking the field. A popup will show the list of active delegates. Delegates selected
cannot be replaced by other delegates nor be replacing other delegates.
Replaced by
If a delegate is replaced by another delegate this field show the ‘First/Last Name’ of
the delegate who has replaced.
Use Second. User Tick box to select if the user shall use another user type on another seat during the
Type
conference. If ticked the user will get the User Type specified in ‘Second. User Type’
when logged into seat configured as ‘Secondary seat’ in
CAA/Setup/Equipment/Conference Units/Seat Type.
a
Second. User
Type
Dropdown box for selecting the User Type which shall be applied to the delegate
when logging in on seat configured as ‘Secondary seat’ in
a
CAA/Setup/Equipment/Conference Units/Seat Type
Active
A delegate can be marked as ‘Active’ If marked as active, he will be shown in list
sorted by ‘Active’
Picture
A picture of the delegate can be inserted using the [Add] button and removed using
the [Remove] buttons.
A picture added will be displayed on the Delegate information screen in the CUA
Application.
[Add] (picture)
Press the button to call a standard Windows interface to select picture files
(maximum size 30 Kb – picture format WxH = 115x120).
Pictures are replaced by adding a new one.
[Remove]
(picture)
Press the button to remove a picture from the delegate record.
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4.4.2
Groups
This table is used to create
groups used when assigning
group
speech
time
configurations and also when
counting votes.
The Group table can also be
opened
CAA/Tables/Delegates
Group].
from
[Add
Figure 4.4-B
Group name
Name of the group.
Abbreviation of the group name (max. 3 digits).
Group
Abbreviation
Number of
Delegates
A numeric number indicating the number of delegates which are member of the
group (max. 4 digits).
Sort order
A sort order number that determines in which order the groups are shown. The
lowest number is shown first.
Description
A description of the group.
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4.4.3
Default Delegate Seat Table
The default seat table is used to
create
a
standard seating
which can be used, when
creating conferences.
Figure 4.4-C
[>>]
Existing delegates from the Delegates database will be shown in the left window.
Selecting a delegate and then clicking ‘>>’ will place the delegate in seat number 1 in
the default delegate seat table. The seat will automatically be generated, when clicking
‘>>’.
Selecting an empty seat before clicking ‘>>’ will place the delegate in that seat.
Selecting a seat occupied by a delegate, before clicking ‘>>’ will place the delegate in a
new seat.
[<<]
Selecting a seat and clicking ‘<<’ will remove a delegate from a seat.
Clicking ‘Clear Seat will also remove a delegate from a seat.
[Show Active]
Clicking ‘Show Active’ will show all delegates in the Delegates Database marked as
‘Active’.
[Show All]
Clicking ‘Show All’ will show all delegates in the Delegates Database.
[Add Entries]
Press this button to create the number of seats,
which will be used for the conference.
Figure 4.4-D
[Delete Entry]
[Clear Seat]
Press this button to delete a selected seat.
Press the button to remove a delegate from a
selected seat.
[Delete list]
Press this button to delete all seats.
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[Move]
Press this button to move a delegate from one seat
to another.
Figure 4.4-E
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4.5
Messages
This screen is used to create
pre-recorded messages that
can be used by delegates who
have access to the message
screen in the CUA Application.
A maximum of 4000 characters
can be used for each message.
If a message is created in
several language versions then
a
delegate logged in using
English can read and send the
message in English and
a
delegate logged in using Danish
will read the Danish version of
the received message etc.
Figure 4.5-A
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4.6
Reports
The following groups of reports are available:
Figure 4.6-A
All reports are created as PDF files.
4.6.1
Conference Log Report
The Conference Log reports
lists events taking place
during
a
conference in
chronological order.
Two reports are available
in the drop-down list
‘Choose Report’:
•
•
Conference log
Login and logout
activity
Figure 4.6-B
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4.6.1.1
Conference log
The Conference Log report lists all events that take place during a conference in chronological order.
Select a conference from
the list on the left side of
the screen.
Select the ‘Conference log’
report in the dropdown list
and press [Create Report]
When the report is created
it is displayed for viewing
in a PDF viewer.
Figure 4.6-C
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4.6.1.2
Login and logout activity
This report shows all login/logout activity during the conference.
Select a conference from
the list on the left side of
the screen.
Select the ‘Login and logout
activity’ report in the
dropdown list and press
[Create Report]
When the report is created
it is displayed for viewing
in a PDF viewer.
Delegates, with a User Type
in the Delegate Table
Figure 4.6-D
different from Delegate or
Chairman user type, who is
logging into a seat after a
Delegate or Chairman has
logged in will be listed in
the report as Deputy.
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4.6.2
Delegate Conference Report
The Delegate Conference
Report lists all delegates
that have been part of a
conference either sorted by
‘Delegate Name’ or by ‘Seat
Number.
The drop-down list ‘Choose
Report’ is only used if there
are customised reports.
Figure 4.6-E
Select a conference from
the list on the left side of
the screen.
Select
whether
the
delegates shall be sorted by
delegate names or seat
numbers using the Sort
Order radio buttons.
Press [Create Report]
When the report is created
it is displayed for viewing
in a PDF viewer.
.
Figure 4.6-F
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4.6.3
Delegate Table Report
The Delegate Table Report
lists all delegates in the
Delegate Table for
a
Conference with an option
for showing all delegates or
only the delegates marked
active in the ‘Delegate
Table.
The drop-down list ‘Choose
Report’ is only used if there
are customised reports.
.
Figure 4.6-G
Select a conference from
the list on the left side of
the screen.
Select whether the report
shall contain only active
delegates or all delegates in
the database using the
‘Delegates
buttons.
Active/All
Press [Create Report]
When the report is created
it is displayed for viewing
in a PDF viewer.
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4.6.4
Agenda Report
The
Agenda
Reports
displays the agenda of a
selected conference.
Two reports are available
in the drop-down list
‘Choose Report’:
•
•
Without
results
With
voting
voting
results
.
4.6.4.1
Agenda Report without voting results
Select a conference from
the list on the left side of
the screen.
Select the ‘without voting
result’ report in the ‘Chose
Report’ dropdown list
Press [Create Report]
When the report is created
it is displayed for viewing
in a PDF viewer
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4.6.4.2
Agenda Report with voting results
Select a conference from
the list on the left side of
the screen.
Select the ‘with voting
result’ report in the ‘Chose
Report’ dropdown list
Press [Create Report]
When the report is created
it is displayed for viewing
in a PDF viewer
4.6.5
Delegate Statistical Report
The Delegate Statistical
Reports lists delegates
speaking information and
the number of conferences
delegates has participated
in.
The reports are available in
three versions:
•
•
•
All delegates
Delegate detailed
Delegate
Figure 4.6-H
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4.6.5.1
All delegates
This reports list total speech time and number of conference participated for all active delegates in the
‘Delegate Table’ within a specified period of time.
Select the ‘All delegates’
report in the dropdown list
Enter the ‘Start Date’ and
‘End Date’.
Optional select
Type’.
a
‘User
Optional select a ‘Group’.
Press [Create Report]
When the report is created
it is displayed for viewing
in a PDF viewer
Figure 4.6-I
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4.6.5.2
Delegate detailed
This reports list a summary of total speech time and number of conference participated for a selected
delegates in the ‘Delegate Table’ within a specified period of time.
The report does also list all agenda subject, where the selected delegate has participatedwith login/logout
time and speech time for each subject
Select
the
‘Delegate
detailed’ report in the
dropdown list
Enter the ‘Start Date’ and
‘End Date’.
Select the ‘Delegate’ in the
‘Delegate Filter dropdown
list
Press [Create Report]
When the report is created
it is displayed for viewing
in a PDF viewer
Figure 4.6-J
4.6.5.3
Delegate
This reports list a summary of total speech time and number of conference participated for a selected
delegates in the ‘Delegate Table’ within a specified period of time.
Select the ‘Delegate’ report
in the dropdown list
Enter the ‘Start Date’ and
‘End Date’.
Select the ‘Delegate’ in the
‘Delegate Filter dropdown
list
Figure 4.6-K
Press [Create Report]
When the report is created
it is displayed for viewing
in a PDF viewer
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4.6.6
Search in Voting Results
The Search in Voting
Results
menu
offers
different possibilities for
searching voting results
including individual voting
results.
Figure 4.6-L
Individual
Results
Option for selecting a search of individual voting results. The options Individual
Results and Total Results are mutually exclusive.
Total Results
Option for selecting a search of the total voting results. The options Individual Results
and Total Results are mutually exclusive.
Voting
Configuration
Option for selecting a voting configuration. The Voting Configuration must be
selected to make a search for voting results.
Conference
Option for entering a conferencing name to limit the number of conferences in the
search.
From/to date
[Search]
Option for entering a date interval to limit the number of search results.
Button for starting a search based on the selected search parameters.
Button for closing the Search in Voting Results menu.
[Close]
[Print Subject
Vote Report]
Button for generating a detailed voting report. The report contains the name of the
conference, the voting subject, the total vote results, the group voting result, the
group voting conclusion, the delegates absent and the individual voting result.
[Print Simple
Vote Report]
Button for generating a short voting report. The report contains the name of the
conference, the voting subject, the total vote results and the individual voting result.
Sum of Lines
Field for displaying the number of search results in the Search table.
[Individual
Results]
Options only available when selecting Individual Results and Voting Configuration.
Delegates
Option for selecting a delegate from the Delegate Table and view the individual voting
results of that delegate.
Group
Option for selecting a group and view the individual voting results of the delegates of
that group.
Vote 1-5
Options for selecting voting results. The options available depend on the selected
Voting Configuration. If there are no options enabled, all voting results will be shown.
If only some of the options are enabled, only the selected voting results will be shown.
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Show in result
view
Options for displaying the voting results in the Search table to the left.
Total Vote Result Option for displaying the voting conclusion (Approved/Not Approved) in the Search
table to the left.
[Total Results]
and/or
Options only available when selecting Total Results and Voting Configuration.
Options for selecting the conditions of the voting result search. The ‘and’ condition
requires that all the conditions are fulfilled in order for a voting result to be included
in the search. The ‘or’ condition requires that one of the conditions is fulfilled in order
for a voting result to be included in the search.
Vote 1-9
Options for up to 9 different voting results. The options are defined in the selected
voting configuration.
=, <>, <, <=, >, >= Options for filtering the voting results based on syntax.
[blank]
Field for entering a numerical value used in combination with the chosen syntax.
Options for displaying the voting results in the Search table to the left.
Show in result
view
Total Vote Result Option for displaying the voting conclusion (Approved/Not Approved) in the Search
table to the left.
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4.7
Setup/Equipment
4.7.1
Conference Units
This screen is used to
configure
assignment
relations
the
setting
seat
up
between
microphones, seat numbers
and computers running the
CUA Application.
Seats are automatically
created by the CU Interface
application
when
information about new
units is received from the
CU 6105/6110 Central
Unit.
The table can be sorted in
accordance to the various
columns by clicking the
header.
Figure 4.7-A
Note: If a seat has been created, it will not be deleted automatically if the unit is not connected to the CU
6105/6110 anymore.
Un-used ‘Seats’ have to be deleted manually.
Units in room Type in the Room # to filter the list to shown only units placed in the room selected.
Room #
If rooms are linked together for combining system in more room, this field is used for
identifying which room, the unit is located in. The room number is selected by use of a
drop down box, with a list of configured rooms. The available rooms are set in
Setup/Rooms/Room Configuration.
Seat #
The seat number must be unique and is used to identify the seat on lists, reports and on
the mimic diagram. It can have a maximum of five numeric characters.
Serial #
Each microphone has a unique serial number encoded into the unit from the factory.
The number 000.000.000 must be used to create a seat with a computer but no
microphone.
Seat Type
This field is identifying the use of the seat, where the conference unit has been placed.
The entries are:
The other labels are only used for identifying the unit, but do not give any functionality.
DM
type
unit The connected unit is a Delegate Unit.
unit The connected unit is a Chairman Unit.
unit The connected unit is a Voting Unit.
CM
type
DV
type
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Podium x
If a seat has been set to the Seat Type “Podium x” microphone, the unit on
this seat will be turned on with the “Podium x” button on the CUA. There
can be up to three different podium microphones. Podium microphones
cannot be assigned to CUA’s or DC 6990 P’s.
Secondary If a seat has been set to Seat Type ‘Secondary seat’, a delegate assigned
seat
with a secondary user type, will change to the secondary user type when
logged in at the secondary seat.
Technician If a seat has been marked as a ‘Technician’, a CUA application running on a
PC assigned to this seat will not be logged out, when starting a conference.
PC
The seat is attached to a PC.
Use Serial #
If delegate units connected are
sharing a microphone, this field is
used to identify the units sharing a
microphone.
In the example unit 000.167.059
is using the microphone from unit
000.167.109
Note: Chairman units as well as
portable units does not support
sharing microphone.
Figure 4.7-B
Note: Units sharing a microphone
has to be connected to the same
chain on the CU.
User Type
Specifies the default user type that applies to the CUA Application and the microphone
units when no one is logged in at the seat or a conference is not started.
Computer
Name
The computers running the CUA application are identified by their Windows computer
name. A computer name must be specified if a PC with CUA application is assigned to
the seat. It allows the PCs to send messages to each other via the network using MSMQ
and allows the CUA to control the microphone unit assigned to this seat. The field must
be left blank if no PC is attached to the microphone unit. Must be unique.
If a seat with a PC running the CUA application for a technician, this position does
normally not have a microphone assigned, the ‘Serial No’ can be inserted as
‘000.000.000’.
For a Technician, the fields ‘Seat type’ must be selected as ‘Technician’.
For applications running as a session on a terminal server the computer name should be
set so that terminal server and client console is identified e.g. “ServerName~3” is used
to identify a CUA running on terminal server “ServerName” and using client assigned to
console number 3.
Client must identify console number in call as well for the link to be established
between client on server and CUI.
UI on
Dropdown list to select the CUA Layout type for the Computer selected
Computer
Mic
LS
This field is used to apply individual microphone level to a seat. The values are between
0 and -6.
This field is used to apply individual speaker level to a seat. The values are between 0
and -6.
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Runtime Seat This field enables/disables automatic CUA seat assignment.
Assignment
Ext. Val.
This field indicates whether external validation equipment is available for the seat.
Comments
The text ‘Inserted by CU’ with a time stamp is displayed when the seat was created
automatically by the system. The field can be used to store comments of any kind.
Mic on
Red colour indicates that the microphone is ON. Green colour indicates that the
microphone is in request.
The number in the green indication indicates the number in the request queue.
[Save settings Pressing this button will save the current state of the system into the flash memory in
in CU]
the CU 6105/6110.
[Mic check]
Will check a selected seat’s microphone by trying to turn on the microphone (for two
seconds).
[PC check]
[Mic scan]
Will check that MSMQ is running on the computer whose name is specified for the
selected seat.
This button starts a scanning of all microphones, by switching them On and OFF one by
one.
Figure 4.7-C
[Replace Unit] This functionality is used for replacing a defective conference unit or switch units
between the seat:
1
2
Identify the seat number for the defective unit and remove it.
Connect the new unit to the CU. The new unit will after a short time show up as the
last unit on the list.
3
4
Select the line in the ‘Seat’ window with the new microphone.
Click ‘Replace microphone’ and the following dialog window will appear:
Figure 4.7-D
5
6
Type in the seat number for the defective unit.
Click OK. The new microphone has now replaced the defective one and has got the
functionality and Seat number of the defective microphone. Click OK.
Note: If the microphone was assigned a PC running the CUA interface this User has to logout and login
again for getting control of the new microphone.
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4.7.2
Interpreter Units
This screen is used to
configure the use of
Interpreter
Units
and
Interpretation Channels.
Entries are automatically
inserted by the CUI
Interface application when
information about new
units is received from the
CU Central Unit.
The table can be sorted in
accordance to the various
columns by clicking the
header on top.
Note: If an entry has been
created, it will not be
deleted automatically, if the
unit is not connected to the
CU Central Unit anymore.
Figure 4.7-E
Un-used units have to be
deleted manually
.
Units in room
Room #
Type in the Room # to filter the list to shown only units placed in the room selected.
If rooms are linked together for combining system in more room, this field is used for
identifying which room, the unit is located in. The room number is selected by use of a
drop down box, with a list of configured rooms. The available rooms are set in
Setup/Rooms/Room Configuration.
Serial #
Booth #
Each unit has a unique serial number encoded into the unit from the factory.
This field is used to enter the booth number, where the interpreter set is placed. Each
booth can max. be assigned 32 interpreter units. The Language Channel assigned to
the booth is assigned at the ‘Booth Ch. Assignment’.
A-language
Desk #
This information field is for informing the channel number (and language assigned to
this channel) which is assigned as the A-channel. This is set automatically.
Each interpreter booth can use multiple desks. This field is used to identify the desk
no.
B-language
B-mode
This field is used for assigning a language channel to the B-language of the interpreter
set.
This field is used to set the mode for the B-channel:
All
All channels at the interpreter set can be set to a B-channel.
One channel set as ‘B-language’ can be used at the B-language.
The B-language is not in use.
One
None
Comments
The text ‘Inserted by CU’ with a time stamp is displayed when the unit was created
automatically by the system. The field can be used to store comments of any kind.
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AB Switch
Set to ‘On’ the interpreter can switch between the A and B-language with the
microphone ‘On’.
Backlight
Floor toggle
Mic on
Set to ‘On’ switches on the backlight in the LCD display in the interpreter set.
Set to ‘On’ enable the toggle of the Floor button.
Red colour indicates that the microphone is ‘On’.
Interlock modes Complete
When ticked, no interpreter can switch ‘On’ his microphone to an
occupied channel.
lock
No interlock When ticked any interpreter can switch ‘On’ his microphone to an
occupied channel. The interpreter who was occupying the channels will
be switched ‘Off’.
Inter booth A can interrupt A When ticked, an interpreter can switch ‘On’ his
lock
microphone on his A-channel to a channel occupied
by an interpreter using his A-channel.
The interpreter who was occupying the channels
will be switched ‘Off’.
A can interrupt B When ticked, an interpreter can switch ‘On’ his
microphone on his A-channel to a channel occupied
by an interpreter using his B-channel.
The interpreter who was occupying the channels
will be switched ‘Off’.
A can interrupt When ticked, an interpreter can switch ‘On’ his
A+B
microphone on his A-channel to an occupied
channel.
The interpreter who was occupying the channels
will be switched ‘Off’.
Conference
Units CS Display
Abbreviation When ticked the abbreviation of the language will be shown in the
channel selector display in conference units.
Channel
numbers
When ticked the channel number will be shown in the channel selector
display in conference units.
Please note that Channel Selector Units will always show channel
numbers.
[Replace Unit]
Replaces a unit. See procedures in previous section Setup/Equipment/Conference
Units.
[Save settings in Pressing this button will save the current state of the system into the flash memory in
CU]
the CU 6105/6110.
After making a setting of a system, it is advisable to save the settings in the CU. Please
also refer to the CU User Manual.
Booth Ch.
Assignment
Use this table to set the language to be used in each interpreter booth. Several booth
can have the same language channels.
Language
Channels
Channel in
use (0-31)
Type in the number of channels to be used. Pressing [Update] will
update the Channel/Language window to show the number of channels
in use.
Language
A language can then be assigned to the channels in use.
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4.7.3
Audio Output Units (AO)
This screen is used to
configure the AO Units
connected.
Entries are automatically
inserted by the CU Interface
application
when
information about new
units is received from the
CU Central Unit.
Note: If an entry has been
created, it will not be
deleted automatically, if the
unit is not connected to the
CU anymore.
Un-used units have to be
deleted manually.
Figure 4.7-F
Units in room
Room #
Type in the Room # to filter the list to shown only units placed in the room selected.
If rooms are linked together for combining system in more room, this field is used for
identifying which room, the unit is located in. The room number is selected by use of a
drop down box, with a list of configured rooms. The available rooms are set in
Setup/Rooms/Room Configuration.
Serial #
Each unit has a unique serial number encoded into the unit from the factory.
Function
Field, which can be used to identify the function of the unit. This description is used
to identify the units in the CUA application.
Comments
The text ‘Inserted by CU’ with a time stamp is displayed when the unit was created
automatically by the system. The field can be used to store comments of any kind.
Channel and
The Channel and Volume can be set for each of the outputs at the AO unit.
Volume Settings
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4.7.4
Ambient Microphones (AM)
This screen is used to
configure the Ambient
Microphone connected.
Entries are automatically
inserted by the CU Interface
application
when
information about new
units is received from the
CU Central Unit.
Note: If an entry has been
created, it will not be
deleted automatically, if the
unit is not connected to the
CU anymore.
Unused units have to be
deleted manually.
Figure 4.7-G
Units in room
Room #
Type in the Room # to filter the list to shown only units placed in the room selected.
If rooms are linked together for combining system in more room, this field is used for
identifying which room, the unit is located in. The room number is selected by use of
a drop down box, with a list of configured rooms. The available rooms are set in
Setup/Rooms/Room Configuration.
Serial #
Each unit has a unique serial number encoded into the unit from the factory.
Comments
The text ‘Inserted by CU’ with a time stamp is displayed when the unit was created
automatically by the system. The field can be used to store comments of any kind.
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4.7.5
Conference Displays (CDA)
This screen is used to
configure the Conference
Display Application (CDA).
Up to 16 CDA applications
can be configured.
For
more
information
about CDA configurations
please refer to the ‘User
Manual SW 6090 CDA’.
Figure 4.7-H
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4.7.6
Chip Card (CC)
Chip Card functionality is a
feature where delegates
identify themselves to the
system by use of a DIS Chip
Card. The Chip Card contains
information like User ID,
Login Code and Location ID,
which the DCS 6000 system
uses to identify the user of
the Conference Unit by
getting the personal details
from the ‘delegate’ database
in the SW 6000.
Figure 4.7-I
When a conference is started with conference mode: ‘Login Using Code’, ‘Login Using Code on Seat’,
Login Using Code on List’, ‘Login Using Code on Preferred Seat’, or ‘Automatic Login on Preferred Seat’
units are checked for a valid chip card.
When a card is inserted in a conference unit, the software will identify the user by matching the ‘User ID’
in the ‘Delegate’ database with the ‘User ID’ on the card. After this match the ‘Login Code’ will be checked
and first then the cards will be accepted.
The microphone button will then work, however depending on the ‘User type’ of the logged in person,
the person may be allowed to vote.
If the card is not inserted or is invalid, the microphone and voting button are not usable, however the
loudspeaker and channel selector will still work
[Chip Card
Setup]
If chip cards have to be used
in the system click this button
Figure 4.7-J
Using Chip Cards in
Conference Units
Tick this option, if chip cards are to be used in the system
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Location ID
This ID is used to make cards usable only in the
installation, they are intended for. Insert a four or five
digit number identifying your installation.
If cards are delivered pre-programmed from DIS, the
‘Location id’ is marked on the package containing the
chip cards.
File number
The entry determines where the information is place on
the card.
This field has to be set to ‘1’ (one) if the cards in use are
delivered from DIS.
After clicking [Close], you will be prompted to restart all SW 6000 applications including
the CUI.
[Program
Selected
Names]
The list to the left shows all
names in the Delegate Table.
Select the Delegate for which
a
Chip Card has to be
programmed.
After selecting the Delegates,
click the button.
Note. Programming is only
possible if the CP 6000 Chip
Card reader is installed.
Figure 4.7-K
[Program Chip Card]
[Abort Programming]
Click this button to program chip cards for the selected
Delegates. You will be prompted to insert the cards to be
programmed.
Click this button to abort the programming.
[Clear List]
Click this button to un-select all selected Delegates.
[Read
Click this button to read the information on the inserted chip card.
Information]
[Clear]
Click this button to clear the chip card information fields.
[Delegate
Details
If a card is inserted in the chip card reader, the information (User Id, Login Code, Name,
Location Id) will be shown in the fields above the button. Clicking [Delegate Details] will
bring a popup showing all details about the delegate.
[Delete
Information]
Clicking this card will erase the programmed information on the card.
Delegate information in the Delegates Database will not be deleted.
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4.7.7
Web Service
This screen is used to setup
the connection parameters
for the SW 6086 Web
Service Interface.
For details about the SW
6086 Web Service Interface
please refer to ‘User Manual
SW 6086 Web Service
Interface’.
Figure 4.7-L
Web Service Address
Field for entering the web service address
Web Service
Field for entering the web service administrator address
Administrator Address
Send Delegate details
Tick this option if delegate details (text and picture) shall be sent to the web
service
Send Delegate
Login/Logout
Tick this option if delegate login/logout information shall be sent to the
web service
Send Agenda Links
Tick this option if agenda links shall be sent to the web service
Tick this option if SW 7085 Streaming Software is in use.
Send Prepare Meeting
Web Service password
Field for entering password for the web service interface to be verified by
the web service
Web Streaming password Field for entering password for the web service to be verified by the web
service interface
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4.7.8
Conference Import/Export Mode
The default Import/Export
mode for conferences is
to/from a file folder.
Alternatively Import/Export
can be done through a third
party web service.
For more information about
using this option please refer
to the ‘User Manual SW 6186
Advanced Import-Export’.
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4.8
Setup/Configurations
4.8.1
Agenda Subject Configuration
This screen is used to
specify a number of agenda
subject configurations.
The configurations can be
applied to a subject on an
Agenda or to a conference as
a default configuration.
Figure 4.8-A
Name
Name of the agenda subject configuration
Empty Request and When selected the Microphone Request and Reply list is
On setting
Agenda Subject Reply List
emptied, when the subject is set active
active
Close Delegate Speakers When selected the microphone is switched Off for all
Delegate speakers, when the subject is set active
Reset Group Speech If returning to the subject the accumulated Group Speech
Time
Time is reset.
Reset Delegate Speech If returning to the subject the accumulated Delegate
Time
Speech Time is reset.
Request Time Limit
When selected a Request time limit is applied. When the
request time limit is reached the request list is closed and
no more requests are accepted from Delegate.
A user with ‘Microphone Control’ rights can still set
delegate units in Request. The list can be re-opened by
users with ‘Request List Control’ rights.
Speech
Limitations
One Speech pr. Delegate When selected a user can only request to speak one time
for each subject.
Reply
Configuration
A reply configuration for the subject can be selected using the dropdown list. If no
configuration is selected the default reply configuration will be used. The [Edit]
button brings the ‘Reply Configuration’ screen. For details, please see next chapter.
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4.8.2
Reply Configuration
This screen is used to specify a
number of reply configurations.
The configurations can be
applied to a subject on an
Agenda.
The ‘Default’ configuration will
be used when
•
•
•
No conference is started
No Subject is set active
A Subject is set active,
where
no
Reply
Configuration is applied
Figure 4.8-B
Name
Name of the agenda subject configuration
Reply#
Each reply configuration can contain up to 10 reply options numbered from 0 to 9. The
‘default’ configuration cannot be deleted but changed. The default configuration is used
always except when an agenda subject has been applied another configuration (see the
chapter ‘Agenda Configuration’.
Label
Color
The Label name specifies the label in the reply button.
Specifics the color indication of the reply option.
Hint: Do not specify Red or Green color as those colors is used for Speak and Request
indication.
Priority
Priority 1 to 10 can be specified. Replies with higher priority will be shown first in the
reply list.
Comment
Described the reply option. This description is used in the CUA Layout 2 to 4 to guide the
chairman.
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4.8.3
Voting Configuration
This screen is used to specify a
number
of
voting
configurations.
Voting
configurations
are
specified as different named
configurations, which can be
applied when starting a voting
session.
The configurations can be
applied to a subject in an
Agenda or to a Conference as a
default configuration.
Figure 4.8-C
4.8.3.1
Voting buttons
Voting configurations can be created with 1 to 5 buttons.
A conference unit with 3 voting buttons cannot vote if a voting session is started with 4 or 5 button voting
configuration.
A label for each of the buttons to be used in CUA Application like ‘Yes’, ‘No’ and ‘Abstain’ and a colour that
is used on the mimic diagrams when displaying vote results can be specified.
When a voting session is closed the total of the different button presses are counted and stored in five
totals, which can be referred to from the Quorum, Passed and the 9 vote display column formulas.
Please note that the DIS voting units are supplied either with 3 or 5 voting buttons. The 5 voting button
configuration is standard.
4.8.3.1.1 Units with 3 voting buttons
The buttons are numbered as shown in the next figures:
1 (Total1)
2 (Total2)
3 (Total3)
Present
This is the “Yes” button
This is the “Abstain” button
This is the “No” button
The colour specified here will be used to indicate
Presence in the CUA and mimics
Cancel
This is a ‘Cancel’ button. If this is ticked, this button
will be shown on the CUA.
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4.8.3.1.2 Units with 5 voting buttons
The buttons are numbered as shown in the next figures:
1 (Total1)
2 (Total2)
3 (Total3)
This is the “++” button on standard DIS Conference Units.
This is the “Yes” button on standard DIS Conference Units
This is the “Abstain” button on standard DIS Conference
Units.
4 (Total4)
5 (Total5)
Present
This is the “No” button on standard DIS Conference Units.
This is the “--” button on standard DIS Conference Units.
The colour specified here will be used to indicate the
Presence in the CUA and mimics
Cancel
This is a ‘Cancel’ button. If this is ticked, this button will
be shown on the CUA.
4.8.3.2
Parameters
Secret Voting
Individual result will not be shown on the mimic displays
Show whether
Vote is cast
When ticked an (neutral) indication is given in ‘CDA Mimic’ screen and ‘CDA
Individual Voting Result’ screen that a delegate has voted
CUA Secret
Voting
When ticked the indication in the CUA Voting buttons will not visually reveal the
casted vote
CDA Interim
Result
Results on the CDA voting displays will be updated during the voting session as the
delegates enter the votes
Delegate Interim Results on the CUA voting screen will be updated during the voting session as the
Result
delegates enter the votes
Chairman
Interim Result
Results on the CUA voting screen on a user with ‘Chairman’ rights will be updated
during the voting session
Use Voting
Weight
A weight value for each delegate permanently created in the Delegate Table can be
specified. The Delegate’s vote will be multiplied with this value if the parameter is
checked. If the login mode is ‘Prepared delegate seat table’ then the weight value will
be taken from the delegate seat table instead of the Delegate Table
An example of the purpose could be a shareholder meeting where each shareholder
has as many votes as he has shares. In this case you must enter the amount of shares
in his weight field in the delegate table before a voting session. When a session using
this parameter is performed his vote will automatically be multiplied with his amount
of shares when the result is calculated
The five totals for the buttons store the result after the multiplication with the weight
values
Use Quorum
Formula
The Quorum formula is only used if this parameter is checked. Otherwise the Quorum
formula field must be blank
4.8.3.3
Attendance check
An attendance check can be performed in all modes. Attendance check options are:
No attendance
check
No attendance check is performed before a voting
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Automatic
Calculated
The total present is calculated as the sum of delegates who pressed a voting button
during the voting session.
Manual
An attendance check voting session must be performed before a voting session with
this setting can be started.
The total present is counted as the sum of delegates who pressed the [Present]
button during this session.
Manual (for
session)
An attendance check voting session must be performed before a voting session with
this setting can be started.
The total present is counted as the sum of delegates who pressed the [Present]
button during this session.
The total present counted in this session is used until a new attendance check is
performed
Login Total
The total present is calculated as the sum of delegates who is logged in during the
voting session. Delegates who log in during the session is also counted
Mandatory Login If a seat is selected for this parameter, a voting session cannot be started unless a
Seat
user is logged into this seat.
4.8.3.4
Quorum formula
The user can define a formula in this field that will determine if a voting session is legal or not. A Quorum
is normally based on a calculation of present delegates being equal to or more than a required number.
The Quorum formula is calculated after stopping the vote session but before displaying the result. If the
result of the Quorum formula is 1 it is interpreted as ‘Quorum obtained’. Anything else is interpreted as
‘Quorum not obtained’.
Please refer to the paragraph “Use of Voting Group parameter” for details about the variables to use.
Here are some different examples that show ways of calculating:
Example 1 At least 2/3 of the number of appointed sum(Present) >= 120*(2/3)
members (120) must be present.
or
80 and above is OK
TotalPresent >= 120*(2/3)
Example 2 More that 2/3 of the number of appointed sum(Present) > 120*(2/3)
members (120) must be present.
or
81 and above is ok but 80 and below is not ok
TotalPresent > 120*(2/3)
Example 3 Quorum is obtained if the given votes are more Total1+Total2+Total3>60
than 60.
Example 4 Quorum is obtained if the given ‘Yes’ votes are Total1>Sum(Present)*(2/3)
more than 2/3 of the ‘Present’.
Or
Total1>TotalPresent*(2/3)
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4.8.3.5
Passed formula
A vote session can result in either ‘Passed’ or ‘Not passed’. If the Quorum formula is used and the result is
“true” being ‘Quorum obtained’ the result is calculated based on the formula specified in the Passed field.
If the result of the formula is ‘true’ the result is ‘Passed’
If the result of the formula is anything else than ‘true’ the result is ‘Not passed
If Quorum was not obtained the result is always ‘Not passed – Quorum not met’ regardless of the result of
this calculation.
The result of the Passed formula is displayed on the various vote result screens right after finishing the
vote session. ‘Passed’ is in clear green colour and ‘Not passed’ in clear red colour.
Please refer to the paragraph “Use of Voting Group parameter” for details about the variables to use.
Here are some different examples that show ways of calculating:
Example 5 Passed if Yes votes are more than No votes
Total1>Total3
Example 6 Passed if Yes votes are more than No+Abstain Total1>Total2+Total3
votes
Example 7 We have exactly 120 appointed Members and sum(Vote1) > 60
more than half of them must vote Yes
regardless of how many of them are present
during the voting:
Example 8 Exactly half or more of the present delegates sum(Vote1) >= (sum(Present) / 2)
must vote Yes:
4.8.3.6
Vote display column formula
The result of the voting sessions is displayed on several CUA screens or CDA screens in different ways.
Either as plain numbers due to the limited space on the screen or as column charts with numbers.
Up to nine different results column formulas with labels can be used. For each of the column formulas the
user must specify a header label, colour and a width. The widths are used on the CUA and CDA Result
screen.
Please refer to the paragraph “Use of Voting Group parameter” for details about the variables to use.
Here are some different examples that show ways of calculating:
Example 9 Total number of YES votes
Example 10 Total number of ABSTAIN votes
Example 11 Total number of NO votes
Total1
Total2
Total3
Example 12 To calculate the sum of those who did not vote TotalPresent-Total1-Total2-Total3
at all
Example 13 To display the total count of available seats in TotalSeats+TotalDelegatedVotes
the hall
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4.8.3.6.1 Formula fields
Instead of hard-coding a set of predefined rules a number of formula fields can be implemented. Each of
the formula fields allow the user to specify a formula calculation using the below command syntax.
Field
Field type
Description
Vote1
Integer
Value = 1 for individual Delegates who pressed button 1. Can be used to
calculate totals depending on Parameter
Vote2
Vote3
Vote4
Vote5
Present
Integer
Integer
Integer
Integer
Integer
Character(3)
Integer
Integer
Integer
Integer
Integer
Integer
Value = 1 for individual Delegates who pressed button 2. Can be used to
calculate totals depending on Parameter
Value = 1 for individual Delegates who pressed button 3. Can be used to
calculate totals depending on Parameter
Value = 1 for individual Delegates who pressed button 4. Can be used to
calculate totals depending on Parameter
Value = 1 for individual Delegates who pressed button 5. Can be used to
calculate totals depending on Parameter
Value is always 1. Can be used to calculate totals depending on
Parameter
Voting Group
Parameter
A way of grouping the permanently created delegates. This could be
political party membership or nationality etc.
Weight
Total1
Total2
Total3
Total4
Total5
A value indicating the Delegate’s weight in vote sessions. It could be
number of shares etc.
Sum of delegates who pressed button 1. Multiplied with Weight if
‘Weight in use’ parameter is checked.
Sum of delegates who pressed button 2. Multiplied with Weight if
Weight in use parameter is checked.
Sum of delegates who pressed button 3. Multiplied with Weight if
Weight in use parameter is checked.
Sum of delegates who pressed button 4. Multiplied with Weight if
Weight in use parameter is checked.
Sum of delegates who pressed button 5. Multiplied with Weight if
Weight in use parameter is checked.
TotalSeats
Integer
Integer
Sum of Seats configured in CAA/Setup/Equipment/Conference Units
TotalPresent
Sum of delegates who have indicated presence using the Present button
during attendance check and delegates who did not participate in the
attendance check but did participate in the voting session.
Voting weight is taken into account.
TotalAttendance
TotalVotes
Integer
Integer
Sum of delegates with voting right who have indicated presence using
the Present button during attendance check.
Voting weight is taken into account.
Sum of the logged in users with voting right multiplied with Weight if
Weight in use parameter is checked
TotalLoggedIn
Integer
Integer
Sum of the logged in users with voting right
TotalDelegatedVotes
Sum of the votes, which has been delegated to others right multiplied
with Weight of the delegated vote if Weight in use parameter is checked
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4.8.3.6.2 Syntaxes
The following syntaxes are valid:
+
Add
-
Minus
/
Divide
*
Multiply
and
Two statements combined with ‘and’ shall fulfil condition
or
One of two statements combined with ‘or’ shall fulfil condition
Sum of the given votes for a Voting Group
sum(voting_group')
sum('voting_group',condition)
Sum of the given votes for the Group ‘ABC’ fulfilling the ‘condition’
iif (condition,truepart,falsepart) If the ‘condition’ is true then the ‘truepart’ is shown, if not the
‘falsepart’ is shown
convert(number,'System.Int32') Converts a decimal number to the lower integer part.
Example 1:
convert(3,'System.Int32') = 3
convert(2.5,'System.Int32') = 2
Example 2 (25% of Total present is always rounded up to the nearest
integer):
iif(convert(TotalPresent/4,'System.Int32')<TotalPresent/4,
convert(TotalPresent/4,'System.Int32')+1,
convert(TotalPresent/4,'System.Int32'))
4.8.3.6.3 Use of Voting Group parameter
Use of delegate ‘Voting Group’ parameter is a way of counting votes from group of delegates separately
and use this count in calculating Quorum or Passed/Not passed results.
In the following the ‘Voting Group’ parameter ABC has been used for some delegates and DEF for others.
Example 15 To get all delegates with ‘Voting Group’ = 'ABC' SUM('ABC')
who has cast a vote.
Enclose the ‘Voting Group’ in quotes and use
the SUM-function (you are in fact creating a
sum of the individual results...)
Example 16 To get all delegates with ‘Voting Group’ = 'ABC' SUM('ABC', VOTE1)
who has pressed button 1 use the expression
Example 17 So if the statement that "passed" is true if yes- SUM('ABC',VOTE1) > SUM('DEF',VOTE3)
votes for ABC-delegates are greater than no-
votes for DEF-delegates.
4.8.3.7
Special buttons
The button [Edit] is showing a window for creating the SQL statement.
[Edit]
The user can cut and paste from the textbox displaying it. An advanced user may
want to copy the statement to the Microsoft Enterprise Manager’s SQL analyzer to try
out different syntax possibilities or to debug the formulas.
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[Preview]
This button present a screen preview of the selected parameters
4.8.4
Mimic Configuration
The Mimic is
a
graphical
overview of the conference
room or hall.
Each seat has a coloured dot
showing microphone and login
status.
It is possible to make several
mimic diagrams that can be
selected
for
specific
conferences.
Figure 4.8-D
Name
Name of the mimic diagram that will be shown on the drop down list on the
Conference screen.
CUA Mimic
One of the mimic diagrams must be marked as default to be used by the system when
no conference is started.
Display IS Label To display the interpreter set labels on the mimic diagram the ‘Display Label’ must be
checked. The CDA application has to be restarted in order for the changes to be
applied.
Default: Menu
Tick this option to enable the Menu button in the mimic diagram per default. When
touching the dot representation of a microphone in the mimic diagram a menu is
presented directly.
Default: Mic
On/Off
Tick this option to enable microphone handling. When touching the dot
representation of a microphone in the mimic diagram the microphone is directly
turned on/off.
[Add Image]
Press the button to select a graphic file (bitmap file) through a standard Windows file
selection window. The bitmap must be greater than 150x100 pixels. File formats
‘bmp’, ‘tiff’, ‘png’, ‘jpg’ are valid graphical file formats. The aspect ratio of the image
shown in the Preview window might not be correct.
The bitmaps can be created using various standard tools like Microsoft Paint. The full
size of the bitmap is shown in full resolution in the ‘Edit window’ and in the CUA.
[Edit Image]
Press the button to call a window allowing the user to edit the mimic diagram as
described in the section below. The bitmap will be shown in a scalable window in
correct aspect ratio.
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4.8.4.1
Edit image
The screen presents
a
full
screen view of the imported
bitmap allowing the user to
add and edit seats, and to add
buttons
for
special
functionality.
Right clicking on the image
calls a popup menu presenting
the different options.
The dots and buttons inserted
by use of the popup menu can
be arranged by a standard
Windows drag and drop
function.
Seat numbers are displayed
when the mouse is positioned
over a dot.
Figure 4.8-E
Remove selected Right click on a button or a dot and select this option to remove it from the mimic
item
diagram
Import all
Will create a dot on the screen for each entry in the seat table that has not been put
unassigned seats on the mimic yet.
Dot size can be adjusted in the file
Insert one seat
Displays a list of all seats not already on the mimic allowing the user to select a single
seat. The dot is created where the mouse is pointing.
Remove all seats Will delete all dots on the screen.
Return, Next Mic Will insert the buttons [Return], [Next Mic On], [Delegates Off], [All Req Off],
On etc.
[Exclusive], [STF], [Ambient], [CU Line in] and [Menu].
[Menu]
The button [Menu] switches the functionality of the mimic diagram (in the CUA)
between presenting a menu or switching On/Off the microphone directly when
touching the dot representing of a microphone
Return
Will return to the previous screen presenting the user with a popup ‘Save changes
yes/no?’. If ‘No’ is selected all the changes are lost.
4.8.4.2
Not removable button
[Return]
The button [Return] closes the mimic diagram (in the CUA) and returns to previous
screen
4.8.4.3
Dot sizes
The dot sizes are configured in the file ‘prjCAA.exe.config’ in the folder ‘..\Program Files
(x86)\DIS\Conference Administrator Application’. The setting ‘MimicRelativeSeatSize’ defines the size.
Default value is 0.02.
<setting name="MimicRelativeSeatSize" serializeAs="String">
<value>0.02</value>
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4.8.5
CDA Configuration
This screen is used to make
configurations for the use of
the CDA application.
Multiple configurations can be
created to assign the CDA
applications
individual
configurations.
For more information about
CDA configurations please
refer to the ‘User Manual SW
6090 CDA’.
Figure 4.8-F
4.8.6
Delegate List Configuration
This screen allows the user to
set the column widths for the
different lists in the CUA and
CDA Application, which show
Delegates.
The total width is
a
fixed
determined by the maximum
available space on the screens.
The individual columns can be
omitted from the lists by
entering zero in the width field.
Only the ‘Show Name’ column is
mandatory.
The ‘Show Name’ content is
defined in the ‘User Type’
setting.
Figure 4.8-G
The fields ‘User Type, Group
and Group Abbreviation’ can
also
be
selected
when
configuring the ‘Show Name’
content.
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4.8.7
Print Server Configuration
This screen allows the user to configure a
print server for the print button in the
CUA.
Figure 4.8-H
4.8.8
Speech Time Configuration
This screen allows the user to
configure different speech time
configurations.
For more information on the
speech time configuration
please refer to the Advanced
Speech Time Control User
Manual.
Figure 4.8-I
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4.8.9
Speaker Type Configuration
This screen allows the user to
configure different speaker
types.
The speaker types are used in
the Agenda for configuring the
delegates to be shown by
speaker type and name in the
CUA and CDA.
Figure 4.8-J
4.8.10
Web Service Configuration
This menu item allows the user to open a web
page for configuring the SW 70xx Streaming
Software or other third parts application, which
allows a web page for configuring.
For more information on the streaming
configuration please refer to the document ‘SW
70xx Streaming and Archiving Software’
4.8.11
Conference Type Configuration
This screen allows the user to
configure different conference
types used when multiple
rooms are streaming to the
same web application
Figure 4.8-K
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4.9
Setup/User Type
This screen is used to create
and maintain the various ‘User
Types’ that can be assigned to
delegates and seats.
It is used to specify the screens,
buttons
or
special
functionalities that apply to a
delegate or a seat’s profile.
A number of standard user
types are created automatically
during installation.
They can be modified or
deleted except the Chairman
and Delegate. The Chairman
and Delegate user type can
only be modified but not
deleted.
Figure 4.9-A
4.9.1.1
Screens
The options specify which screens will available to the user of the CUA Application:
Delegates
Shows names, titles, pictures and other information for the delegates attending the
conference.
Microphones
Microphone management, speakers list, speak request list and last five speakers.
Allows the user to open and close microphones.
‘Set Timers’ default Shows the speech time timers in the CUA/Microphones instead
of the Last 5 Speakers.
Group Name Group name is shown in the ‘Group Speech Time’ window in the CUA
Group Abbreviation The group abbreviation is shown in the ‘Group Speech Time’
window in the CUA
Mimic Diagram
Graphical overview of the room or hall showing login and microphone status and
allowing the user to turn microphones on and off, log delegates in and out and set
individual volume level of microphones.
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Agenda
Shows the agenda for the current conference.
Agenda – Description This selection is default. If selected the [Description] button in
the CUA Agenda will show:
Agenda – Title and Description If selected the [Description] button in the CUA
Agenda shall show:
Result
Shows the voting result.
Messages
Allows delegates to exchange written or pre-recorded messages between each other.
Starting and stopping a conference and setting conference parameters
Show the logout button on the CUA
Conference
Logout Button
Web Browser
Shows the web browser
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4.9.1.2
Control menu
The ‘Control menu’ is a sub-menu in the CUA giving access to screens for setting conference parameters,
adjusting CU volume controls and adjusting individual microphone unit volume controls
Interpretation
Control
Allow the user to control and monitor the status of the interpreter units.
Display Control This page is use to select the screen to be shown on the CDA displays
System Messages Displays important system messages generated by the DCS6000 system
Volume Control Adjusting the CU 6105/6110 volume controls and adjusting individual microphone
unit volume controls.
Mic Attenuation Adjusting individual microphone unit volume controls.
AO Unit Control Control the channel setting and output volume of connected AO units.
4.9.1.3
Panel Buttons
These options specify which panel buttons will be available to the user of the CUA Application:
Speak
Button for requesting to speak with the same functionality as the button on the
microphone unit.
Exclusive
(Speak)
Button for requesting the exclusive right to speak. Will turn off all delegate
microphones.
This button will only work, if the user has ‘Speak Priority’ = Chairman
Button for turning On/Off the Podium microphone(s).
Podium
CU Line input
Button for switching On/Off the Line input at the CU
STF (Speaking
Too Fast)
Indication button. Turns red if an interpreter presses his STF button.
Start Voting
Button for starting a Voting session
Mute (Own
Microphone)
Button for temporary muting an open microphone. Either the [Mute] or the [Reply]
button can be selected
Reply
Button for requesting to give a reply. Either the [Mute] or the [Reply] button can be
selected
Set Agenda
Status
When enabled three buttons for setting agenda subject status in the CUA are
available. The subject status could be: Cancelled, Postponed or New.
4.9.1.4
Functionality
These parameters specify special functionality that applies to seats or delegates of this user type:
Microphone
Control Button
With this option the user has control of microphones in the CUA Microphone screen
and Interpreter Screen.
Request List
Control
With this option the user has the right to close and hide the request list for all as well
as to close the request queue for all except a ‘Technician’ user (Seat type: Technician).
Speech Time
Control
With this option the user has the right to set speaking time in a CUA.
Manual Voting
Results
With this option the user has the right to type in a voting result using a dialog box.
Show Voting
Dialog
This option enables the display of the voting pop-up when the Start Voting button has
been activated.
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Database
Selection
A user with this functionality can switch his application between two or more
systems.
Streaming
Control
With this option the user has the right to control streaming and archiving.
Delegate Votes
Status
With this option the user has the right to display the ‘Delegate Votes Status’
information on the CUA Result screen.
Controls On
Mimic
With this option the user has access to the control buttons on the mimic diagram in
the CUA.
Speaker List on With this option the user has access to the Speakers list on the CUA and on the
Main
DC6990P (not the Request list).
Request List on
Main
With this option the user has access to the Speakers and Request list on the CUA and
on the DC6990P.
Print Vote Result With this option the user has access to a button on the voting results screen enabling
Button
the user to print the voting result.
4.9.1.5
Microphone Parameters
This setting is used to assign individual ‘Modes’ to Users or Seats. For most applications, the ‘Operation
Mode’ is set to ‘Use CU mode’. It means that the operation mode for the users is following setting made on
the CU, i.e. if the system is running in Manual mode the Delegates will run in Manual mode.
The Standard CU modes are found in the following table:
4.9.1.5.1 Standard System setting
Operation mode
Use CU mode
Use CU mode
Use CU mode
Speak priority
Interrupt ability
<=
Chairman
Delegate
VIP
5
1
Use CU mode
Use CU mode
2
Figure 4.9-B
However for certain applications, it is desirable to assign individual operations mode, where the user will
always run in the selected mode independently of the ‘System Setting’.
4.9.1.5.2 Individual modes
Operation
Mode
Use CU mode, FIFO, Manual, Automatic, VOX, Manual+Reply,
Automatic+Reply or VOX+Reply.
See explanation of the modes in the Conference section
Speak Priority 1(Delegate), 5 (Chairman), 4, 3, 2 (VIP) or No Speaking Rights
Chairman (5) is the highest priority and the microphone will
always be turned on regardless of operation mode.
In the Request list in the CUA, a user with higher speak
priority will be placed before a user with lower speak priority.
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Interrupt
Setting
Determines the microphone’s ability to interrupt another
speaker if the maximum number of speakers is reached.
Use CU mode
Not allowed
<=
The interrupt ability will follow the setting made in the CU.
Cannot interrupt another speaker
Can interrupt a speaker with the same speak priority or a speak
priority which is less than own speak priority.
<
Can interrupt a speaker with a speak priority less than own speak
priority
4.9.1.6
User Rights
These parameters specify special functionality that applies to seats or delegates of this user type:
Right to Vote
With this option the user has the right to vote.
Right to Vote
when Paused
With this option the user has the right to vote after the voting session has been
paused.
Voting on CUA
A user with this right can vote pro the CUA display. When this option is set, then
voting buttons on a connected conference unit will be disabled.
Right to set
With this option the user has the right to set a subject active.
Subject active
Use Validation
Ext. Validation With this option the user can use external validation on a delegate
user type.
CUA validation, Simple This Option is only available for the user if Registration is in
use
at
the
Conference
and
‘External
Validation’
is
ticked
in
CAA/Equipment/Conference Units. The option is used to enable/disable a popup on
the CUA when a chip card is inserted in the attached conference unit. When enabled,
the user is not registered/logged in before he has pressed a ‘Registration’ button on
the popup:
Speech Time
This option applies individual speech time limit (0:00:00-9:59.59) to the user type. If
the option is not enabled, the user type will not have any speech time applied even
though a speech time configuration based on user types is active.
No Speech Time This option applies a no speech time configuration to the user type.
Limit
Show own
This option enables the user type only to see own speech time in the CUA.
Speech Time
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Show Everyone’s This option enables the user type to see the speech time of all delegates in the CUA.
Speech Time
Multiple
Speeches per
subject
Is the option ‘One speech pr. Subject’ is active (configured in ‘Agenda Subject
Configuration’) only users with ‘Multiple Speeches per Subject’ are allowed to speak
multiple times.
View ‘Secret’
agenda links
When enabled the user can view open links to documents, which has the attribute
‘Secret’
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4.10 Setup/Language
4.10.1
Languages
The CUA Application and the
Conference Administration
Application (CAA) offer full
support
for
multiple
languages.
.
Figure 4.10-A
Default
Language
The default language, which is created during the installation, is marked as the
default language.
Name
Name of the language (this will be displayed on the language selection buttons on the
CUA Application and on the language tabs of the different screens in this application).
Culture Name
Selects the standard Windows culture that applies to the language. These languages
must also be installed manually on Windows on all PCs that will use the language.
Culture
Field for showing the associated culture identifier for the selected culture name.
identifier
[Select Font]
Use this button to change of the font and font size in the CAA for this language (Arial
is currently the default for the SW 6000 applications).
Font
Field for showing the selected font.
Font size
Field for showing the selected font size. (Font size 10 is the default size for labels and
data fields).
Bold
All text and labels will be in Arial Bold if this option is selected.
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4.10.2
Labels
This screen allows the user to
enter a complete translation of
all labels and system text used
in the CUA and CAA
Application. Maximum amount
of charters per label is 100
however
the
maximum
useable number of characters
might be limited in the
application, where the label is
used.
A drop down box ‘Label Group’
allows the user to select the
labels grouped by application
and screen.
Labels
for
the
‘Default
language’ that is selected
during installation must be
created or imported.
Figure 4.10-B
In the SW 6000 installation
package are labels for some
language, which can be
imported.
4.10.2.1
Special buttons
[Import Language]
Use this button to import a set of labels for one language in XML format. Only
one language at a time can be imported. Before importing select the language,
where you want to import the labels. Only languages with the same culture
code can be imported.
[Export Language]
Use this button to export a set of labels for one language in XML format. Only
one language at a time can be exported. The exported language file can be
edited using the ‘Label editor’ program.
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4.10.3
Label Groups
This screen allows the user
to change the labelling of a
label group.
Figure 4.10-C
4.10.4
Shortcut to Commands
Placing an &-sign before the label text will invoke the function, that the button can be activated with
Alt+”the letter after the & sign”
If the underline has to be present before the Alt-key is pressed, the following has to be done:
1. Right click on the desktop and select ’Properties’
2. Select ’Appearance’
3. Activate the button ’Effects..’
4. Remove the tick mark in ’Hide underlined letters for keyboard navigation until I press the Alt key’
In Vista and Windows 7 the setting is in “Ease of use” in desktop properties.
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4.10.5
Report Names
Report Names are not translated in the label editor but translated is done by changing part of the report
name. The reports are placed in the ‘Reports’ folders at this path: …\Program Files (x86)\DIS\Conference
Administrator Application\Reports.
Applied rules
The names shown in the drop-down box in the CAA are generated directly from the file names for the
reports in the CAA report folder. This is done for making the report section generic with the purpose that
additional reports can be added without making any programming. The side effect is, that report names
are not translated in the label editor, but translation has to be done by changing part of the report name.
The renaming of the report can be done following those guidelines:
1. The first word in the filename is ignored and is not shown in the CAA. This name should not be
translated due to the categorization of the reports, but is in praxis without importance.
2. If the second word is ‘default’ then this must be maintained and not translated as the reports
containing the word ‘default’ will be used as the default reports in the CAA. The ‘default’ note can
of course be move to another report.
3. If the second word is ‘subreport’ the report are not to be translated, as the report is used as
reference for other reports. If renamed the other reports will fail. ‘Subreports’ are not shown in
the CAA so renaming is unnecessary
4. The rest of the file name (of course exclusive the file end .rdlc) can be translated.
Example
Report name in folders
Report shown in CAA - Reports
name
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4.10.6
DC6990 Language
This screen allows the user to select the language of the
dynamic text in the DC 6990 units. The dynamic text
refers to the text strings that come from the SW 6000
such as Delegate Names, Agenda Items and Conference
Names.
If the selected DC 6990 Language is not available as
static labels on the DC 6990 the user must select another
available language for the static labels.
Figure 4.10-D
After selecting the language of the dynamic text the CUI
application must be restarted for the selection to
become active. A CAA alert will pop up when updating
the DC 6990 Language prompting the user to restart the
CUI.
Figure 4.10-E
4.11 Setup/Rooms
4.11.1
Create Rooms
This screen is used listing the rooms,
which can be connected together.
Configurations for the rooms are created
in ‘Setup/Rooms/Room Configuration’.
Figure 4.11-A
Room #
Name
An integer value, numbering the rooms
Description of the room
Master
Indicating that this room is the default room, where the CU is located.
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4.11.2
Room Configuration
This screen is used to create
configurations for the unit in
each
room
listed
in
‘Setup/Rooms/Create Rooms’.
Multiple configurations can be
made for each room.
If multiple configurations are
to be used for one room only,
then create one room in
‘Setup/Rooms/Create Rooms’
and
configurations
create
the
needed
in
‘Setup/Rooms/Room
Configuration’.
Left window is showing the list
of rooms.
Figure 4.11-B
For each of the rooms in the
left panel, a list of created
setups is shown in the right
panel. One of those Setups can
then be selected for the room.
This is done for each room.
[Add] [Delete]
The buttons are used when creating the setups.
[Conference
Units]
When a new setup is created, this button is used to show the Seat table for the units
in this room. The functionality of the units can then be changed as described in
Setup/Equipment/Conference Units.
[Interpreter
Units]
When a new setup is created, this button is used to show the table for the interpreter
sets in this room. The functionality of the units can then be changed as described in
Setup/Equipment/Interpreter Units.
[AO Output
Units]
When a new setup is created, this button is used to show the table for the AO output
units in this room. The functionality of the units can then be changed as described in
Setup/Equipment/Audio Output Units (AO).
[Activate
When each room has been assigned the Setup to be used, this button activates the
selected setups] setup.
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4.12 Setup/Database
4.12.1
Create Database Connections
This screen is used to create
connections to other databases
definitions for the CAA and
CUA applications.
Figure 4.12-A
4.13 Connect to Database
This screen is used to switch
between
the
database
connection made in the ‘Create
Database Connections’ screen.
Figure 4.13-A
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4.14 Tools
4.14.1
Tools/System Messages
This screen is used to view
system messages generated by
the SW 6000 Conference
Management Software. The
system messages can be saved
to a file using the ‘Save to file’
button.
Figure 4.14-A
4.14.2
Tools/License Information
This screen is used to view
license information for the SW
6000 Conference Management
Software.
The
License
Information
window displays a list of how
many licenses are available
per software applications and
modules based on the loaded
software license.
The ‘Licenses In Use’ provides
information on how many
licenses are currently in use
for the different software
applications.
Figure 4.14-B
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5 SW 6000 Backup Utility
This application is used to backup and restore the SW 6000 database. You need to have ‘Local
Administrator Rights’ to perform a Backup and Restore procedure.
5.1
Backing up data
The procedure for backing up data is a follows:
1
Close
all
SW
6000
applications.
2
Start the application by
clicking the SW6000
DataBase Backup Utility
shortcut in the Start menu.
3
The utility will start.
Select ‘Backup”.
Fill in the fields:
Server Name This is the
name of the PC, where the
database is installed.
Database Name: This is
the name of the database.
Normally this will be
‘SW6000-1’.
Select
‘Use
Windows
Authentication’.
Fill in the Backup file path
and name or use the
suggested name.
Figure 5.1-A
Click the [Backup] button.
4
5
Click [Yes] to start backing
up the database.
Figure 5.1-B
The data will be backed up
and when finished the
message
box
‘Backup
Database is complete’ will
show.
Click [OK] and click [Exit]
to close the application.
Figure 5.1-C
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5.2
Restoring data to same database
The procedure for restoring data to the same database as the backup is as follows:
1
Close
all
SW
6000
applications.
2
Start the application by
clicking the SW6000
DataBase Backup Utility
shortcut in the Start menu.
3
The utility will start.
Select ‘Restore”
Fill in the fields:
Server Name This is the
name of the PC, where the
database is installed.
Database Name This is
the name of the database.
Normally this will be
‘SW6000-1’, but it has to
be the same as when the
data was backed up.
Select
‘Use
Windows
Authentication’.
Figure 5.2-A
Select the backup file using
the […] button.
Click the [Restore] button.
4
5
Click [Yes] to start
restoring the database.
Figure 5.2-B
The data will be restored
and when finished the
message box ‘Restore
Database is complete’
Click [OK] and click [Exit]
to close the application.
Figure 5.2-C
83
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User Manual
5.3
Restoring data to other database
The procedure for restoring data to another database than the backup is as follows:
1
Close
all
SW
6000
applications.
2
Start the application by
clicking the SW6000
DataBase Backup Utility
shortcut in the Start menu.
3
The utility will start.
Select ‘Restore”
Fill in the fields:
Server Name This is the
name of the PC, where the
database is installed.
Old Database This is the
name of the database,
which was backed up (ex.
SW6000-1).
New Database This is the
name of the database,
which has to be restored
(ex. SW6000-3).
Figure 5.3-A
Select
‘Use
Windows
Authentication’
Select the back using the
[…] button
Click the [Restore] button.
4
5
Click [Yes] to start
restoring the database.
Figure 5.3-B
The data will be restored
and when finished the
message box ‘Restore
Database is complete’
Click [OK] and click [Exit]
to close the application.
Figure 5.3-C
84
User Manual SW 6005 CAA ver 6.2 RevA.docx
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User Manual
85
User Manual SW 6005 CAA ver 6.2 RevA.docx
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United States, Canada, Latin
America, Caribbean:
Shure Incorporated
5800 West Touhy Avenue
Niles, IL 60714-4608
USA
Europe, Middle East, Africa:
Asia, Pacific:
Shure Europe Gmbh
Shure Asia Limited
22/F, 625 King's Road
North Point, Island East,
Hong Kong
Jakob-Dieffenbacher-Str. 12
75031 Eppingen
Germany
Phone: (+852) 2893-4290
Fax: (+852) 2893-4055
Email: info@shure.com.hk
Phone: +49 (0) 7262-9249-100
Fax: +49 (0) 7262-9249-114
Email: info@shure.de
Phone: +1 847 600 2000
Fax: +1 847 600 1212 (USA)
Fax: +1 847 600 6446
Email: info@shure.com
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