Sharp Scanner MX 5500N User Manual

MODEL: MX-5500N  
MX-6200N  
MX-7000N  
Scanner Guide  
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INTERNET FAX RECEPTION  
FUNCTIONS  
ERASING PERIPHERAL SHADOWS ON THE  
PRINTING A PASSWORD-PROTECTED FAX  
SCANNING AN ORIGINAL AS TWO SEPARATE  
FORWARDING RECEIVED INTERNET FAXES  
Settings). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111  
SENDING AN IMAGE AT A SPECIFIED TIME  
WHITENING FAINT COLOURS IN THE IMAGE  
SCANNING FROM A COMPUTER (PC  
SCANNING BOTH SIDES OF A CARD ONTO A  
SCANNING MANY ORIGINALS AT ONCE (Job  
SCANNING ORIGINALS OF DIFFERENT SIZES  
PREPARATIONS FOR METADATA  
TRANSMISSION. . . . . . . . . . . . . . . . . . . . . . . . . . . . 118  
SENDING TWO PAGES AS A SINGLE PAGE  
• METADATA TRANSMISSION FOR SCAN TO  
DESKTOP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118  
CHANGING THE PRINT SETTINGS FOR THE  
CHECKING THE STATUS OF  
TRANSMISSION/RECEPTION JOBS  
• JOB QUEUE SCREEN AND COMPLETED  
JOB SCREEN. . . . . . . . . . . . . . . . . . . . . . . . . . . 100  
• OPERATION WHEN A JOB IN THE JOB  
QUEUE IS COMPLETED. . . . . . . . . . . . . . . . . . 103  
STOPPING A SCAN JOB BEING TRANSMITTED  
GIVING PRIORITY TO A SCAN TRANSMISSION  
JOB. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106  
CHECKING THE INTERNET FAX ACTIVITY LOG  
• INFORMATION APPEARING IN THE RESULT  
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ABOUT THIS MANUAL  
This manual explains the procedures for using scan mode, USB memory mode, Internet fax mode, PC scan mode, and  
data entry mode on the machine.  
Please note  
• To use the Internet fax function, the Internet fax expansion kit must be installed.  
• The application integration module is required to use the metadata transmission function.  
• For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide and the  
manuals that are provided with the expansion kits.  
• To use the network scanner function, basic network scanner settings, server settings including SMTP and DNS server settings,  
and destinations must be configured in the Web pages. Configure and store the settings as explained in this manual. These  
settings require a knowledge of your network environment and therefore must be configured by your network administrator.  
• For information on your operating system, please refer to your operating system manual or the online Help function.  
• The explanations of screens and procedures in this manual are primarily for Windows® XP. The screens may vary in other  
versions of Windows.  
• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".  
• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please  
contact your dealer or nearest authorised service representative.  
• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem  
is discovered, please contact your dealer or nearest authorised service representative.  
• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its  
options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due  
to use of the product.  
Warning  
• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as  
allowed under copyright laws.  
• All information in this manual is subject to change without notice.  
Illustrations and the operation panel and touch panel shown in this manual  
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.  
The explanations in this manual assume that a saddle stitch finisher, punch module, and inserter are installed on the machine.  
For some functions and procedures, the explanations assume that devices other than the above are installed.  
The display screens, messages, and key names shown in the manual may differ from those on the actual machine  
due to product improvements and modifications.  
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MANUALS PROVIDED WITH THE MACHINE  
Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When  
using the machine, read the appropriate manual for the feature you are using.  
Printed manuals  
Manual name  
Safety Guide  
Contents  
This manual contains instructions for using the machine safely and lists the specifications of the machine  
and its peripheral devices.  
Software Setup  
Guide  
This manual explains how to install the software and configure settings to use the machine as a printer or  
scanner.  
This manual provides easy-to-understand explanations of all the functions of the machine in a single  
volume.  
Detailed explanations of each of the functions can be found in the manuals in PDF format.  
Quick Start Guide  
Troubleshooting  
This manual explains how to remove paper misfeeds and provides answers to frequently asked questions  
regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using  
the machine.  
Operation manuals in PDF format  
The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To  
view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals  
is explained in "How to download the manuals in PDF format" in the Quick Start Guide.  
Manual name  
User's Guide  
Contents  
This manual provides information, such as basic operation procedures, how to load paper, and machine  
maintenance.  
Copier Guide  
Printer Guide  
Facsimile Guide  
This manual provides detailed explanations of the procedures for using the copy function.  
This manual provides detailed explanations of the procedures for using the printer function.  
This manual provides detailed explanations of the procedures for using the fax function.  
Scanner Guide  
(This manual)  
This manual provides detailed explanations of the procedures for using the scanner function and the  
Internet fax function.  
This manual provides detailed explanations of the procedures for using the document filing function. The  
document filing function allows you to save the document data of a copy or fax job, or the data of a print  
job, as a file on the machine's hard drive. The file can be called up as needed.  
Document Filing  
Guide  
This manual explains the "System Settings", which are used to configure a variety of parameters to suit  
the aims and the needs of your workplace. Current settings can be displayed or printed out from the  
"System Settings".  
System Settings  
Guide  
Icons used in the manuals  
The icons in the manuals indicate the following types of information:  
This alerts you to a situation where there is a risk of  
machine damage or failure.  
This indicates the name of a system setting and a  
provides a brief explanation of the setting.  
For detailed information on each system setting, see  
the System Settings Guide.  
This provides a supplemental explanation of a  
function or procedure.  
When "System Settings:" appears:  
A general setting is explained.  
This explains how to cancel or correct an operation.  
When "System Settings (Administrator):"  
appears:  
A setting that can only be configured by an  
administrator is explained.  
5
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BEFORE USING THE MACHINE  
AS A NETWORK SCANNER  
1
This chapter provides information that you should know before using the machine as a network scanner.  
NETWORK SCANNER FUNCTION  
The network scanner function of the machine can be used to scan an original, create an image file, and send the file  
over a network to a computer, FTP server, or other destination. Scanning is also possible from your computer using a  
TWAIN-compliant application.  
The network scanner function provides the following scanning modes.  
Scan modes  
Scan to E-mail  
The scanned file is sent to an e-mail address.  
Scan to FTP  
The scanned file is sent to a specified directory of an FTP server.  
When the file is sent, it is also possible to send an e-mail to a previously stored e-mail  
address to inform the recipient of the location of the file. (This is called "Scan to FTP  
(Hyperlink)".)  
Scan to Desktop  
The scanned file is sent to a specified folder on your computer.  
To use Scan to Desktop, software must be installed from the "Sharpdesk/Network Scanner  
Utilities" CD-ROM that accompanies the machine. For the system requirements of the  
software, see the manual (PDF format) or the Readme file on the CD-ROM. For the  
procedures for installing the software, see the "Sharpdesk Installation Guide".  
Scan to Network Folder  
The scanned file is sent to a shared folder on a Windows computer on the same network as  
the machine.  
Transmission is possible to computers running the following operating systems: Windows  
98/Me/NT 4.0/2000/XP/Server 2003  
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USB memory mode  
USB Memory Scan  
The scanned file is sent to and stored in a USB memory device connected to the machine.  
Internet fax mode  
Internet fax transmission  
The scanned file is sent as an Internet fax. Reception of Internet faxes is also possible.  
PC scan mode  
PC Scan  
A TWAIN-compliant application on a computer connected to the same network as the  
machine is used to scan a document or image.  
To use PC Scan, the scanner driver must be installed from the "Software CD-ROM" that  
accompanies the machine.  
Operating systems that can be used are Windows 98/Me/2000/XP/Server 2003.  
Data entry mode  
Metadata delivery  
The application integration module can be combined with the network scanner function to append a metadata* file to a  
scanned image file. (This is called metadata delivery.)  
Information entered using the touch panel or automatically generated by the machine can be sent to a directory on an  
FTP server or an application on a computer as a metadata file in XML format.  
* Metadata is information about a file, how it is to be processed, and its relation to other objects.  
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PREPARATIONS FOR USE AS A NETWORK  
SCANNER  
MAKE SURE THE MAIN POWER SWITCH IS IN THE  
"ON" POSITION  
The main power is "on" when the main power indicator on the right side of the operation panel is lit.  
If the main power indicator is not lit, the main power is "off". Switch the main power switch to the "on" position and press  
the [POWER] key (  
) on the operation panel.  
If the Internet fax function will be used, and in particular if reception or timer transmission will take place at night, always  
keep the main power switch in the "on" position.  
When the [POWER SAVE] key (  
SAVE] key ( ) is pressed when the indicator is blinking, the indicator will turn off and the machine will return to the ready  
state after a brief interval.  
) indicator light is blinking, the machine is in auto power shut-off mode. If the [POWER  
Main power indicator  
"On" position  
LOGOUT  
Main power  
switch  
[POWER SAVE] key/indicator  
CHECKING THE DATE AND TIME  
Verify that the correct date and time are set in the machine.  
The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the  
system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set  
the year, month, day, hour, and minute.  
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STORING SENDER INFORMATION  
Before using Scan to E-mail  
Store a default sender name in "Sender Name" and a reply e-mail address in "Reply E-mail Address". These will be  
used when a sender is not selected.  
System Settings (Administrator): Default Sender Set  
This is used to store the sender name and e-mail address that is used when a sender is not selected.  
Before using Internet fax  
Store a sender name in "Sender Name" and a sender Internet fax address in "Own Address".  
System Settings (Administrator): I-Fax Own Name and Address Set  
Use this setting to program the sender name and sender address.  
SETTINGS REQUIRED IN THE WEB PAGES  
In order to use the network scanner function, basic network scanner settings, server settings including SMTP and DNS  
server settings, and the sender address must be configured in the Web pages.  
Basic network scanner settings  
To configure network scanner settings, click [Application Settings] and then [Network Scanner Settings] in the Web  
page menu. (Administrator rights are required.)  
Server settings  
To configure server settings, click [Network Settings] and then [Services Settings] in the Web page menu.  
(Administrator rights are required.)  
STORING DESTINATION ADDRESSES FOR EACH  
SCAN MODE IN THE ADDRESS BOOK  
To use Scan to FTP, Scan to Desktop, and Scan to Network Folder, destinations must be stored in the address book.  
Although destinations for Scan to E-mail and Internet fax do not need to be stored in the address book (they can be  
entered directly or looked up in a global address book at the time of transmission), storing these types of destinations in  
the address book makes it easy to select them. Store each type of destination as explained below.  
Scan mode destinations  
• Scan to FTP:  
Click [Address Book] in the Web page menu and then click the [Add] button. Select [FTP] in  
[Address Type] and store an address.  
• Scan to Network Folder: Click [Address Book] in the Web page menu and then click the [Add] button. Select [Network  
Folder] in [Address Type] and store an address.  
• Scan to E-mail:  
Click [Address Book] in the Web page menu and then click the [Add] button. Select [E-mail]  
in [Address Type] and store an address. Addresses can also be stored in the system  
settings.  
• Scan to Desktop:  
See "STORING A DESTINATION FOR SCAN TO DESKTOP" (page 10). Scan to Desktop  
destinations can also be stored in the Web pages. Click [Address Book] in the Web page  
menu and then click the [Add] button. Select [Desktop] in [Address Type] and store an  
address.  
Internet fax mode: Click [Address Book] in the Web page menu and then click the [Add] button. Select [Internet Fax] in  
[Address Type] and store an address. Addresses can also be stored in the system settings.  
System Settings: Address Book  
This is used to store destination addresses for Scan to E-mail and Internet fax.  
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STORING A DESTINATION FOR SCAN TO DESKTOP  
To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed  
from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your  
computer, Network Scanner Tool must be running on your computer.  
INSTALLING NETWORK SCANNER TOOL  
To install Network Scanner Tool, see the "Sharpdesk Installation Guide" that accompanies the machine. When a  
standard installation is performed, Network Scanner Tool is installed with Sharpdesk.  
When you restart your computer after installing Network Scanner Tool, the Setup Wizard will start automatically. Follow  
this wizard to set up Network Scanner Tool. This will store your computer in the machine as a destination for Scan to  
Desktop. The stored destination will be displayed as a one-touch key in the address book screen.  
The following window appears while Network Scanner Tool is being set up. The item selected in "My Profiles" (C) will be  
the name of the one-touch key.  
Scan  
Internet Fax  
Fax  
USB Mem. Scan  
PC Scan  
Address Book  
Original  
Scan:  
Auto  
Send:  
Auto  
Addrestry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
200X200dpi  
PDF  
Text  
Resolution  
File Format  
Colour Mode  
Special Modes  
PDF  
Auto/Greyscale  
Mono2  
(A)  
(B)  
Quick File  
To  
Cc  
5
10  
15  
Condition  
Settings  
AAA AAA  
AAA BBB  
AAA CCC  
AAA EEE  
AAA GGG  
AAA III  
1
2
Address Review  
Address Entry  
Comp-DESKTOP  
AAA DDD  
Global  
Address Search  
AAA FFF  
AAA HHH  
Freq.  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
ABCD  
Sort Address  
(C)  
(D)  
(B)  
The profile name is determined by the combination of the text entered in "Prefix" (A) and the profile*.  
The one-touch key is assigned to an index tab in the address book screen based on the text entered in "Initial" (B).  
* This defines how an image sent to your computer is processed. For more information, see profile explanation (D).  
ADDING DESTINATIONS  
For the number of computers that can be stored in the machine as destinations of Scan to Desktop, see the number of  
licenses indicated in the "Sharpdesk Installation Guide". To store more destinations, a license kit is required. Store Scan  
to Desktop destinations by installing Network Scanner Tool on each computer.  
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BASE SCREEN  
Scan mode, USB memory mode, Internet fax mode, and PC scan mode are used by selecting operations and settings in  
the base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch  
panel and then touch the tab of the mode that you wish to use.  
Base screen of scan mode  
DOCUMENT  
FILING  
COPY  
IMAGE SEND  
(1)  
Ready to send.  
Resend  
PC Scan  
Auto  
(2)  
(3)  
(4)  
(9)  
Scan  
Internet Fax  
Original  
Fax  
USB Mem. Scan  
Auto Send:  
Address Book  
Scan:  
Address Entry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
200X200dpi  
PDF  
Text  
(5)  
(6)  
Resolution  
File Format  
Colour Mode  
Special Modes  
(10)  
PDF  
Auto/Greyscale  
Mono2  
(7)  
Quick File  
(11)  
(12)  
(8)  
Base screen of USB memory mode  
Base screen of Internet fax mode  
DOCUMENT  
FILING  
DOCUMENT  
IMAGE SEND  
COPY  
IMAGE SEND  
COPY  
(1)  
(2)  
(3)  
(1)  
FILING  
Ready to send.  
Ready to send.  
Resend  
PC Scan  
Auto  
(2)  
(3)  
(4)  
(9)  
Scan  
Internet Fax  
Original  
Fax  
USB Mem. Scan  
Auto Send:  
PC Scan  
Auto  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
Auto Send:  
Address Book  
Scan:  
File Name  
Address Entry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
200X200dpi  
PDF  
Text  
Exposure  
Auto  
(13)  
(5)  
(6)  
(10)  
Resolution  
File Format  
Colour Mode  
Special Modes  
Resolution  
File Format  
Special Modes  
200X100dpi  
TIFF-F  
(10)  
(12)  
PDF  
Auto/Greyscale  
Mono2  
(12)  
(14)  
(7)  
Quick File  
I-Fax Manual  
Reception  
(8)  
(1) Mode select keys  
metadata delivery using the [Data Entry] tab, see "8.  
Use these keys to switch between copy, image send, and  
document filing modes.  
To use scan mode, USB memory mode, Internet fax  
mode, or PC scan mode, touch the [IMAGE SEND] key.  
(4) [Address Book] key  
Touch this key to use a one-touch key or a group key. When  
the key is touched, the address book screen appears.  
ADDRESS BOOK (page 20)  
(2) Various messages are displayed here.  
The icon of the selected mode appears on the left.  
(5) [Address Entry] key  
(3) Send mode tabs  
Touch this key to manually enter an destination address  
instead of using a one-touch key.  
Touch one of these tabs to change the image send  
mode.  
Tabs of modes that cannot be used because the  
corresponding options (Facsimile expansion kit, Internet  
fax expansion kit, or application integration module) are  
not installed do not appear.  
(6) [Send Settings] key  
Touch this key to select or enter the subject, file name,  
sender name, or body text, which has been previously  
stored in the Web page.  
If the [USB Mem. Scan] and [PC Scan] tabs do not  
appear, touch the  
tab to move the screen.  
Scan modes:  
If the [Scan], [Internet Fax], [Fax], and [Data Entry] tabs  
Internet fax mode:  
do not appear, touch the  
screen.  
tab move the  
The [Data Entry] tab appears when the application  
integration module is installed. For information on  
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(7) Customized keys  
(10) Image settings  
Image settings (original size, exposure, resolution, file  
The keys that appear here can be changed to show  
settings or functions that you prefer.  
format, and colour mode) can be selected.  
IMAGE SETTINGS (page 54)  
(8)  
key  
(11)  
key  
Touch this key to specify a destination using a search  
number .  
* 3-digit number assigned to a destination when it is  
stored.  
This key appears when a special mode or 2-sided  
scanning is selected. Touch the key to display the  
selected special modes.  
*
(12) [Special Modes] key  
Touch this key to use a special mode.  
(9) [Resend] key/[Next Address] key  
The destinations of the most recent 8 transmissions by  
Scan to E-mail, fax and/or Internet fax are stored. Touch  
this key to select one of these destinations. After a  
destination is selected, this key changes to the [Next  
Address] key.  
(13) [File Name] key  
Touch this key to enter a file name when storing a file to  
USB memory.  
(14) [I-Fax Manual Reception] key  
Touch this key to receive an Internet fax manually.  
When sending an image, you can retrieve and use a stored transmission destination from the address book screen. The  
address book screen is shared by scan mode, Internet fax mode, and fax mode.  
Touch the [Address Book] key in the base screen to switch to the address book screen. Touch the [Condition Settings]  
key in the address book screen to switch to the base screen.  
Base screen of scan mode  
Address book screen  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
Auto Send:  
PC Scan  
Auto  
To  
Cc  
5
10  
15  
Condition  
Settings  
Address Book  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
1
2
Addrestry  
Send Settings  
Address Review  
File  
Addresiew  
Address Entry  
Exposure  
Auto  
200X200dpi  
PDF  
Text  
Resolution  
File Format  
Colour Mode  
Special Modes  
Global  
Address Search  
PDF  
Auto/Greyscale  
Mono2  
Quick File  
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
Sort Address  
• This manual uses the base screen of scan mode as an example when operations common to all modes are explained.  
• The procedures in this manual assume that the base screen of scan mode appears when the [IMAGE SEND] key is  
touched.  
System Settings (Administrator): Default Display Settings  
One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is touched.  
• Base screen of each mode (scan, Internet fax, fax, or data entry mode)  
• Address book screen (alphabetical/custom index)  
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Customizing displayed keys  
Special mode keys and other keys can be displayed in the base screen. Set these keys to functions that you frequently  
use to access the functions with a single touch. The customized keys are configured using "Customize Key Setting" in  
the Web pages. The following keys appear by factory default:  
[Address Review] key  
Touch this key to display a list of the destinations that have been selected in the address book. This is the same key  
as the [Address Review] key in the address book screen.  
[File] key, [Quick File] key  
Touch either of these keys to use the File function or Quick File function of document filing mode. For more  
information on the document filing function, see the Document Filing Guide.  
In USB memory mode...  
Customized keys do not initially appear, however, up to three keys can be added.  
Example: When "Dual Page Scan", "Job Build", and "Mixed Size Original" are assigned to the customized keys  
Scan  
Internet Fax  
Fax  
USB Mem. Scan  
PC Scan  
Address Book  
Original  
Scan:  
Auto Send:  
Auto  
Address Entry  
Send Settings  
Dual Page Scan  
Job Build  
Exposure  
Auto  
200X200dpi  
PDF  
Text  
Resolution  
File Format  
Colour Mode  
Special Modes  
PDF  
Auto/Greyscale  
Mono2  
These three keys can be changed  
as desired.  
Mixed Size Org  
• Displaying a program key in the base screen will enable you to retrieve the program by simply touching the key.  
• The functions that can be selected for the customized keys vary depending on the mode.  
System Settings (Administrator): Customize Key Setting  
Registration is performed in [System Settings] - [Operation Settings] - "Customize Key Setting" in the Web page menu.  
Checking what special modes are selected  
The  
key appears in the base screen when a special mode or 2-sided scanning is selected.  
The  
key can be touched to display the selected special modes. To close the screen, touch the [OK] key.  
Scan  
Internet Fax  
Fax  
USB Mem. Scan  
PC Scan  
OK  
Function Review  
Erase  
Address Book  
Original  
Scan:  
Auto Send:  
Auto  
Edge:10mm  
Centre:10mm  
Address Entry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
200X200dpi  
PDF  
Text  
Day of the Week:Monday  
Time:21:30  
Timer  
1
1
Resolution  
File Format  
Colour Mode  
Special Modes  
Mixed Size  
On  
Original  
PDF  
Auto/Greyscale  
Mono2  
Quick File  
The special mode settings cannot be changed from the review screen. To change a setting, touch the [OK] key to close the  
review screen and then touch the [Special Modes] key and select the setting that you wish to change.  
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ADDRESS BOOK SCREEN  
This screen is used to select transmission destinations.  
(8)  
(9)  
(10)  
AAA AAA  
(1)  
To  
Cc  
Bcc  
5
10  
15  
(2)  
(3)  
Condition  
Settings  
(11)  
(12)  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
1
2
Address Review  
Address Entry  
(4)  
(5)  
(6)  
Global  
Address Search  
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
Sort Address  
(7)  
(13)  
(1) This shows the selected destination.  
(2) Number of displayed items selector key  
(9) [Cc] key  
When using Scan to E-mail, touch the [Cc] key when you  
wish to send a "Carbon copy" of the e-mail to an  
additional destination.  
Touch this key to change the number of destinations  
(one-touch keys) displayed in the address book screen.  
Select 5, 10, or 15 keys.  
(10) [Bcc] key  
When using Scan to E-mail, touch the [Bcc] key when  
you wish to send a "Blind carbon copy" of the e-mail to an  
additional destination.  
When an address is specified as a Bcc recipient, other  
recipients will not know that the address is a recipient.  
This key only appears when Bcc has been enabled using  
"Bcc Setting" in the system settings (administrator).  
(3) [Condition Settings] key  
Touch this key to select transmission settings. When the  
key is touched, the base screen appears.  
BASE SCREEN (page 11)  
(4) [Address Review] key  
Touch this key to view a list of the selected destinations.  
Destination selections can be changed.  
DESTINATIONS (page 22)  
(11) One-touch key display  
The destinations (one-touch keys) stored in each index  
are displayed. This manual refers to keys in which  
destinations and groups are stored as one-touch keys.  
(5) [Address Entry] key  
Touch this key to manually enter a destination address  
instead of using a one-touch key.  
(12) Index tabs  
Touch this to change the displayed index tab.  
(6) [Global Address Search] key  
When the use of an LDAP server has been enabled in  
the machine's Web pages, a transmission address can  
be obtained from a global address book.  
ADDRESS BOOK (page 25)  
(13)  
key  
Touch this key to specify a destination using a search  
*
number .  
* A 3-digit number assigned to a one-touch key or group  
key when it is stored.  
(7) [Sort Address] key  
Touch to change the index tabs to custom indexes or to  
display one-touch keys by send mode.  
(8) [To] key  
Touch this key to enter the selected destination  
(one-touch key).  
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• Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission.  
• For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH  
• To store destinations for Scan to Desktop, Network Scanner Tool must be installed from the CD-ROM that accompanies  
the machine. For more information on storing destinations for Scan to Desktop, see "STORING A DESTINATION FOR  
SCAN TO DESKTOP" (page 10).  
System Settings: Address Book  
This is used to store Scan to E-mail and Internet fax addresses in one-touch keys.  
System Settings (Administrator): The Number of Direct Address Keys Displayed Setting  
This is used to change the default setting for the number of one-touch keys displayed in the address book screen.  
System Settings (Administrator): Bcc Setting  
This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the address book screen.  
System Settings (Administrator): Default Display Settings  
One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is touched.  
• Base screen of each mode (scan, Internet fax, fax, or data entry mode)  
• Address book screen (alphabetical/custom index)  
CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN  
THE ADDRESS BOOK SCREEN  
You can show destinations of only a specific transmission mode in the address book screen, or change the displayed  
index tabs from the alphabetical tabs to the custom tabs. The procedure for selecting destinations does not change.  
To  
Cc  
5
10  
15  
Touch the [Sort Address] key.  
Condition  
Settings  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
1
2
Address Review  
Address Entry  
Global  
Address Search  
1
2
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
Sort Address  
(1)  
(2)  
Change the display mode.  
(1) Touch the key of the mode or tab that you  
wish to display.  
OK  
Sort Address  
Tab Switch  
ABC  
Address Type  
All  
• To show only the one-touch keys of a particular send  
mode, touch the desired mode key under "Address  
Type".  
• To change the index tabs to the custom indexes, touch  
the [User] key under "Tab Switch".  
Group  
User  
E-mail  
FTP/Desktop  
Fax  
Network Folder  
Internet Fax  
(2) Touch the [OK] key.  
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Index display  
Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabetical index tabs.  
To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in  
the [Frequent Use] index. Specify that a destination be displayed in the [Frequent Use] index when you store the  
destination.  
To  
Cc  
5
10  
15  
Condition  
Settings  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
1
2
Address Review  
Address Entry  
Global  
Address Search  
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
Sort Address  
Index tabs  
The destinations can also be displayed in alphabetical order by initial.  
Each time the displayed index tab is touched, the display order changes in the following order: search numbers (page  
23), ascending names, descending names. When the display order is changed, the display order of the other index tabs  
also changes.  
Ordered by search number (default)  
Ascending names  
Descending names  
ABCD  
ABCD  
ABCD  
Frequent Use  
Frequent Use  
Frequent Use  
Index names can be changed using "Custom Index" in the system settings, allowing you to create groups of one-touch  
keys that can be easily recognized. For more information on "Custom Index", see the System Settings Guide.  
System Settings: Custom Index  
This setting is used to store custom index names. The custom index where a one-touch key appears is specified when the  
transmission destination is stored in the key.  
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SCAN SEND SEQUENCE  
This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to  
ensure smooth transmission.  
For the detailed procedures for selecting the settings, see the explanation of each setting in this manual.  
Place the original.  
Place the original in the document feeder tray of the automatic  
document feeder, or on the document glass.  
Change the mode.  
Select the mode that you wish to use for scanning and  
transmission.  
BASE SCREEN (page 11)  
• Scan mode:  
• USB memory mode:  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
Auto Send:  
PC Scan  
Auto  
Address Book  
A4  
Text  
Address Entry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
200X200dpi  
PDF  
Resolution  
File Format  
Colour Mode  
Special Modes  
PDF  
• Internet fax mode:  
• PC scan mode:  
(page 112)  
Auto/Greyscale  
Mono2  
Quick File  
• Data entry mode:  
Select settings  
Settings can be selected for scanning the original.  
• Original (2-sided original, scan size, send size)  
• Exposure • Resolution • File Format • Colour Mode  
IMAGE SETTINGS (page 54)  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
PC Scan  
Auto  
Address Book  
Auto  
Send:  
A4  
Address Entry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
200X200dpi  
PDF  
Text  
• Send Settings (File Name)  
Resolution  
File Format  
Colour Mode  
Special Modes  
Scan mode, Data entry mode:  
PDF  
Auto/Greyscale  
Mono2  
Quick File  
USB memory mode:  
Internet fax mode:  
TEXT (page 45)  
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Special mode settings  
Special modes can be selected.  
4. SPECIAL MODES (page 70)  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
Auto Send:  
PC Scan  
Auto  
Address Book  
A4  
Text  
Address Entry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
200X200dpi  
PDF  
Resolution  
File Format  
Colour Mode  
Special Modes  
PDF  
Auto/Greyscale  
Mono2  
Quick File  
Enter the destination  
Specify the destination of the scan transmission.  
• [Address Book] key:  
Ready to send.  
Resend  
PC Scan  
Auto  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
Address Book  
Auto  
Send:  
A4  
ADDRESS BOOK (page 25)  
• [Address Entry] key:  
Address Entry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
200X200dpi  
PDF  
Text  
Resolution  
File Format  
Colour Mode  
Special Modes  
PDF  
Auto/Greyscale  
Mono2  
key:  
Quick File  
• [Resend] key:  
Start scanning and transmission  
Start scanning and transmission.  
If the original is placed on the document glass, follow these  
steps to start scanning and transmission:  
(1) Press the [COLOUR START] key (  
& WHITE START] key ( ).  
(2) When scanning is finished, replace the original with the  
next original.  
) or the [BLACK  
Start colour scanning Start black and  
white scanning  
(3) Press the [COLOUR START] key (  
& WHITE START] key ( ).  
) or the [BLACK  
(4) Repeat (2) and (3) until all originals have been scanned.  
(5) Touch the [Read-End] key.  
• The [COLOUR START] key (  
) cannot be used in Internet fax mode.  
• After the original is scanned, the settings revert to the default settings.  
To cancel scanning...  
Press the [STOP] key (  
) to cancel the operation.  
System Settings (Administrator): Default Display Settings  
The settings can be kept in effect a fixed period of time after scanning is completed.  
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ORIGINAL SIZES  
TRANSMITTABLE ORIGINAL SIZES  
The following original sizes can be transmitted  
Minimum original size  
Maximum original size  
Using the automatic document feeder  
131 mm (height) x 140 mm (width)  
(5-1/8" (height) x 5-1/2" (width))  
297 mm (height) x 800 mm* (width)  
(11-5/8" (height) x 31-1/2"* (width))  
Using the document glass  
297 mm (height) x 432 mm (width)  
(11-5/8" (height) x 17" (width))  
* A long original can be transmitted. (When only scan destinations are selected for scan transmission or metadata transmission,  
scanning will take place in Mono2 at a resolution of 300X300dpi or less.)  
THE SIZE OF THE PLACED ORIGINAL  
When a standard size original is placed, the original size is automatically detected and displayed in "Scan" in the base  
screen.  
When the automatic original detection function is operating and the original is a non-standard size, the closest standard  
size may be displayed or the original size may not appear. In this event, manually set the correct original size.  
STANDARD SIZES  
Standard sizes are sizes that the machine can automatically detect. The standard sizes are set in "Original Size  
Detector Setting" in the system settings (administrator).  
List of original size detector settings  
Standard sizes (detected original sizes)  
Selections  
Document feeder tray  
(automatic document feeder)  
Document glass  
AB-1  
AB-2  
AB-3  
Inch-1  
Inch-2  
A3, A4, A4R, A5, B4, B5, B5R  
A3, A4, A4R, A5, B4, B5, B5R, 8-1/2" x 11",  
8-1/2" x 14", 11" x 17"  
A3, A4, A4R, A5, B5, B5R, 216 mm x 330 mm  
(8-1/2" x 13")  
A3, A4, A4R, A5, B4, B5, B5R, 8-1/2" x 11",  
11" x 17", 216 mm x 330 mm (8-1/2" x 13")  
A4, A4R, A5, B4, 8K, 16K, 16KR  
A3, A4, A4R, A5, B4, 8K, 16K, 16KR, 8-1/2" x 11",  
11" x 17", 216 mm x 330 mm (8-1/2" x 13")  
11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R,  
5-1/2" x 8-1/2"  
11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R,  
5-1/2" x 8-1/2", A4, A3  
11" x 17", 8-1/2" x 13" (216mm x 330mm )  
8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2"  
11" x 17", 8-1/2" x 13" (216mm x 330mm )  
8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", A4, A3  
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ENTERING DESTINATIONS  
2
This chapter explains how to specify destination addresses, including selecting an address from the address book and  
retrieving an address by entering a search number.  
RETRIEVING A DESTINATION FROM THE  
ADDRESS BOOK  
The address book screen shows stored destinations as one-touch keys.  
The destinations are displayed in order by search number. To make it easy to find a destination, the destinations are  
grouped by name on alphabetical index tabs.  
To  
Cc  
5
10  
15  
Condition  
Settings  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
1
2
Address Review  
Address Entry  
Global  
Address Search  
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
Sort Address  
The address book screen shows the destinations of all modes of the image send function. Each one-touch key shows  
the name of the destination and an icon indicating the mode to be used.  
Icon  
Mode used  
Icon  
Mode used  
Fax  
Scan to FTP  
Scan to E-mail  
Internet fax  
Scan to Network Folder  
Scan to Desktop  
Group key with multiple destinations,  
such as Scan to E-mail and Internet fax  
destinations  
• For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH  
• To store destinations for Scan to Desktop, Network Scanner Tool must be installed from the CD-ROM that accompanies  
the machine. For more information on storing destinations for Scan to Desktop, see "STORING A DESTINATION FOR  
SCAN TO DESKTOP" (page 10).  
System Settings: Address Book  
This is used to store Scan to E-mail and Internet fax addresses in one-touch keys.  
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RETRIEVING A DESTINATION  
A destination is retrieved by selecting its one-touch key.  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
Auto Send:  
PC Scan  
Auto  
Touch the [Address Book] key.  
Address Book  
A4  
Text  
Addresry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
200X200dpi  
PDF  
Resolution  
File Format  
Colour Mode  
Special Modes  
PDF  
1
Auto/Greyscale  
Mono2  
Quick File  
(3)  
(2)  
Specify the destination.  
(1) Touch the index tab where the destination  
is stored.  
To  
Cc  
5
10  
15  
Condition  
Settings  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
1
2
Address Review  
Address Entry  
(2) Touch the one-touch key of the desired  
destination.  
Global  
Address Search  
If you select an incorrect destination, touch the key again  
to cancel the selection.  
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
(3) Touch the [To] key.  
Sort Address  
This enters the selected destination.  
2
(1)  
• It is convenient to store frequently used destinations in the [Frequent Use] index. Specify that a destination be  
displayed in the [Frequent Use] index when you store the destination.  
To continue specifying other destinations...  
It is possible to specify multiple scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop), Internet fax, and fax  
mode destinations when performing a broadcast transmission (maximum of 500 destinations). To specify multiple  
destinations, repeat (1) through (3) of this step.  
When performing Scan to E-mail, you can select a one-touch key and then touch the [Cc] key or the [Bcc] key to  
send Cc or Bcc copies of the e-mail.  
System Settings (Administrator): Bcc Setting  
This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the address book screen.  
System Settings (Administrator): Must Input Next Address Key at Broadcast Setting  
This setting determines whether or not the [Next Address] key can be omitted before specifying the next destination.  
Factory default setting: the [Next Address] key can be omitted.  
System Settings (Administrator): Disable Switching of Display Order  
This is used to disable switching of the order of display of the one-touch keys in the address book screen. The currently  
selected display order will be the order that is used after this setting is enabled.  
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CHECKING AND DELETING THE SELECTED  
DESTINATIONS  
When multiple destinations have been selected, you can display and check the destinations. You can also delete a  
destination from the list (cancel selection of the destination).  
To  
Cc  
5
10  
15  
Touch the [Address Review] key.  
Condition  
Settings  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
1
2
Address Review  
Addresry  
Global  
Address Search  
1
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
Sort Address  
Check the destinations and then touch  
the [OK] key.  
OK  
Address Review  
AAA AAA  
KKK KKK  
MMM MMM  
OOO OOO  
QQQ QQQ  
SSS SSS  
BBB BBB  
LLL LLL  
NNN NNN  
PPP PPP  
RRR RRR  
TTT TTT  
001  
003  
005  
007  
009  
011  
002  
004  
006  
008  
010  
012  
1
2
Cc  
To  
To check Cc or Bcc destinations, touch the corresponding tab.  
2
To cancel selection of a destination...  
Touch the one-touch key of the destination that you wish to cancel. A message will appear to confirm the deletion.  
Touch the [Yes] key.  
Deselect the address?  
AAA AAA  
No  
Yes  
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USING A SEARCH NUMBER TO RETRIEVE  
A DESTINATION  
A destination stored in the address book can be retrieved using the  
of the modes or in the address book screen.  
key. This can be done in the base screen of any  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
Auto Send:  
PC Scan  
Auto  
Touch the  
key.  
Address Book  
A4  
Text  
Address Entry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
200X200dpi  
PDF  
Resolution  
File Format  
Colour Mode  
Special Modes  
PDF  
1
2
Auto/Greyscale  
Mono2  
Quick File  
Enter the 3-digit search number of the  
address with the numeric keys.  
When the 3-digit search number is entered, the stored address  
is retrieved and specified as a destination.  
• The search number is programmed when the destination is stored in the address book.  
• If you do not know the search number, print the one-touch address list using "Sending Address List" in the system  
settings.  
• When entering search numbers such as "001" and "011", "0" can be omitted. For example to enter "001", enter "1"  
and touch the  
key or the [Next Address] key.  
If an incorrect search number is entered...  
Press the [CLEAR] key ( ) to clear the number and enter the correct number.  
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ENTERING AN ADDRESS MANUALLY  
Destination addresses for Scan to E-mail and Internet fax can be entered manually.  
(1)  
Display the address input screen.  
(1) Touch the tab of the mode that you wish to  
use.  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
Auto Send:  
PC Scan  
Auto  
Address Book  
Address Entry  
Send Settings  
Address Review  
File  
A4  
Text  
(2) Touch the [Address Entry] key.  
Exposure  
Auto  
200X200dpi  
PDF  
Resolution  
File Format  
Colour Mode  
Special Modes  
1
PDF  
Auto/Greyscale  
Mono2  
Quick File  
(2)  
Enter the destination address.  
Select addressee type.  
(1) If you are in scan mode, touch the key of the  
desired delivery method.  
Normally the [To] key is touched. This specifies that the  
entered e-mail address will be a recipient.  
To  
Cc  
(2) Enter the destination address in the text  
entry screen that appears.  
Enter the destination address and touch the [OK] key.  
For the procedure for entering text, see "6. ENTERING  
TEXT" in the User's Guide.  
2
• If you wish the destination to be a Cc destination, touch the [Cc] key.  
• The [Bcc] key only appears when Bcc has been enabled using "Bcc Setting" in the system settings (administrator).  
If you wish the destination to be a Bcc destination, touch the [Bcc] key.  
• When Internet fax mode is selected, the base screen appears after the destination address is entered. However, if  
"I-Fax Reception Report On/Off Setting" is enabled in the system settings (administrator), the reception report  
request screen will appear. If you wish to receive a report, touch the [Yes] key. If not, touch the [No] key.  
System Settings (Administrator): I-Fax Reception Report On/Off Setting  
This setting is used to request a reception report when an Internet fax is sent. When the destination is specified by directly  
entering the address, a message will appear asking you if you wish to receive a report.  
System Settings (Administrator): Bcc Setting  
This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the address book screen and the  
delivery type selection screen.  
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RETRIEVING A DESTINATION FROM A  
GLOBAL ADDRESS BOOK  
When an LDAP server is configured in the Web pages, you can look up an address in a global address book and  
retrieve the address for Scan to E-mail or Internet fax transmission.  
Open the global address search screen.  
(2)  
(1) Touch the [Address Book] key in the base  
To  
Cc  
5
10  
15  
Condition  
Settings  
screen.  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
1
2
Address Review  
Address Entry  
(2) Touch the [Global Address Search] key.  
1
Global  
Address Search  
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
Sort Address  
(1)  
(2)  
Search for the destination.  
If only one LDAP server has been stored, (1) and (2) are not  
necessary. Go directly to (3).  
Cancel  
OK  
Server Change  
Server 1  
Server 2  
(1) Touch the key of the LDAP server that you  
wish to use.  
Server  
Server  
3
4
(2) Touch the [OK] key.  
Server 5  
Server 6  
Server 7  
(3) Search for the destination in the search  
screen.  
Enter search characters for the destination and touch the  
[Search] key. The search results will appear after a brief  
interval.  
For the procedure for entering text, see "6. ENTERING  
TEXT" in the User's Guide.  
2
How to search  
Enter the search characters (maximum of 64 characters). The system will look for names starting with the entered  
letters.  
An asterisk can be used as follows:  
XXX  
:
Names beginning with "XXX".  
XXX: Names that end with "XXX".  
XXX : Names that include "XXX".  
AA XX: Names that start with "AA" and end with "XX".  
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(2)  
(1)  
Select the destination.  
(1) Touch the key of the desired destination.  
To  
Cc  
Condition  
Settings  
If no names are found that match the search characters, a  
message will appear. Touch the [OK] key to close the  
message and touch the [Search Again] key to search  
again.  
Detail  
XXX  
Address Review  
Search Again  
XXX AAA  
XXX BBB  
XXX CCC  
XXX DDD  
XXX EEE  
XXX FFF  
1
2
(2) Touch the [To] key.  
Address Book  
This enters the selected destination.  
If you wish to enter another destination, repeat (1) and (2)  
of this step.  
3
• If more than 30 matches are found, a message will appear in the screen. Touch the [OK] key to close the message.  
Up to 300 matches can appear. If no names are found that match the search letters, touch the [Search Again] key to  
search again using more search letters.  
To check the information stored in a destination...  
Touch the key of the destination and then touch the [Detail] key. The information stored for the selected destination  
will appear. Check the information and then touch the [OK] key to return to the search results screen.  
If a screen for selecting the item to be used appears...  
If the selected destination includes a fax number, telephone number, or other contact information in addition to the  
e-mail address or Internet fax address, you will need to select which item you wish to use. Touch the [E-mail] key or  
the [Internet Fax] key to retrieve the address for Scan to E-mail or Internet fax transmission.  
Storing a destination from a global address book in the machine's  
address book  
A destination address obtained from a global address book can be stored as a destination (one-touch key) in the  
address book of the machine.  
Touch the [Detail] key in the search results screen of the global address book (the screen of step 3 above) to display  
information on the selected destination. Touch the [Register] key in the detailed information screen and then touch the  
item to be used (the [E-mail] key or the [Internet Fax] key). The following screens will appear.  
E-mail address registration screen  
Internet fax address registration screen  
Exit  
Exit  
Direct Address / Individual  
Direct Address / Individual  
E-mail  
Internet Fax  
Fax  
E-mail  
Internet Fax  
Fax  
Search Number 001  
Name  
Search Number 001  
Name  
Initial  
AAA AAA  
AAA AAA  
A
Index  
User 1  
Initial  
Address  
Index  
A
User 1  
Address  
AAA AAA  
AAA AAA  
Key Name  
Key Name  
File Format  
Compression  
I-Fax Report  
Colour/Greyscale:PDF/Medium  
:PDF/MMR(G4)  
MH (G3)  
B/W  
Off  
The information stored in the global address book is automatically entered. (The settings can be changed if needed. For  
detailed information on each item, see "Address Control" in the System Settings Guide.) However, configure the items  
below manually. To complete the storing procedure, touch the [Exit] key.  
• [Initial] key: Enter the initials that determine where the destination will appear in the alphabetical index and the order  
of one-touch key display. Enter up to 5 characters for the initials.  
• [Index] key: Select the custom index in which the address will appear. You can also select whether or not the  
destination will be included on the [Frequent Use] tab of the address book.  
• [File Format] key: Set the format for Scan to E-mail. Default format settings have already been configured; however,  
selecting format settings when you store a destination saves you the trouble of selecting the  
settings each time you transmit to that destination.  
• [Compression] key: Touch this key to set the compression mode when sending an Internet fax.  
• [I-Fax Report] key: Touch this key to request a reception report when sending an Internet fax.  
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USING THE RESEND FUNCTION  
The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax and/or fax are stored. One of these  
can be selected to resend to that destination.  
Ready to send.  
Touch the [Resend] key.  
Resend  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
Auto Send:  
PC
Auto  
Address Book  
A4  
Text  
Address Entry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
200X200dpi  
PDF  
Resolution  
File Format  
Colour Mode  
Special Modes  
1
2
PDF  
Auto/Greyscale  
Mono2  
Quick File  
Touch the key of the desired address.  
The last 8 addresses used for transmission are displayed.  
Cancel  
Resend  
No.01  
No.03  
No.05  
No.07  
AAA AAA  
No.02  
No.04  
No.06  
No.08  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
CCC CCC  
EEE EEE  
GGG GGG  
• When the [Resend] key is touched and a destination selected, the mode of the selected destination is automatically  
selected.  
• The following types of addresses are not stored for resending.  
• A one-touch key in which multiple destinations are stored (group key).  
• Scan to FTP, Scan to Desktop, and Scan to Network Folder addresses.  
• Broadcasting destinations  
• Addresses used only for BCC delivery  
• Destinations transmitted to using a program  
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TRANSMITTING AN IMAGE  
3
SENDING AN IMAGE IN SCAN MODE  
This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to  
Desktop, and Scan to Network Folder).  
When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be  
changed, the destination cannot be changed, and destinations cannot be added. If you wish to change the mode or  
destination, touch the [Cancel] key in the touch panel and then follow the procedure below.  
Place the original.  
Original size  
detector  
Do not place any objects under the original size detector.  
Closing the automatic document feeder with an object  
underneath may damage the original size detector plate and  
prevent correct detection of the document size.  
• When placing the originals, orient them as shown below.  
Document glass  
Place the original face down and align the  
Document feeder tray  
Originals  
corner with the tip of the arrow mark  
in the  
Place the original face up.  
top left corner of the document glass scale.  
Portrait orientation*  
1
1
1
1
Landscape orientation  
1
1
1
* To place a large portrait-oriented original, place it as shown above in "Landscape orientation" and specify the  
placement orientation in step 3.  
• Place A5 (5-1/2" x 8-1/2") size originals in portrait (vertical) orientation ( ). If placed in landscape (horizontal)  
orientation (  
), an incorrect size will be detected. For an A5R (5-1/2" x 8-1/2"R) size original, enter the original  
size manually.  
• Originals cannot be scanned in succession from both the automatic document feeder and the document glass and  
sent in a single transmission.  
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(1)  
(2)  
Switch to scan mode and display the  
image settings screen.  
Scan  
Internet Fax  
Fax  
Scan:  
USB Mem. Scan  
Auto Send:  
PC Scan  
Auto  
Address Book  
Original  
Exposure  
A4  
Text  
(1) Touch the [Scan] tab.  
Address Entry  
Send Settings  
Address Review  
File  
Auto  
200X200dpi  
PDF  
(2) Touch the [Original] key.  
Resolution  
File Format  
Colour Mode  
Special Modes  
PDF  
Auto/Greyscale  
Mono2  
Quick File  
2
The current settings for [Original], [Exposure], [Resolution], [File Format], and [Colour Mode] are indicated at the right  
of each key. To change a setting, touch the appropriate key.  
(1)  
(2)  
Specify the orientation in which the  
original is placed.  
OK  
Scan/Original  
To enable the original to be scanned in the correct orientation  
(the orientation of the top edge of the original that is shown at  
the top of the display), specify the orientation in which the  
original was placed in step 1.  
Scan Size  
Auto A4  
100% Send Size  
Auto  
Image Orientation  
(1) Touch the appropriate orientation key.  
2-Sided  
Booklet  
2-Sided  
Tablet  
If the top edge of the original is up, touch the  
the top edge of the original is to the left, touch the  
key.  
key. If  
3
(2) Touch the [OK] key.  
You will return to the screen of step 2.  
The original orientation is initially set to  
necessary.  
. If the original was placed with the top edge up, this step is not  
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(3)  
(2)  
Specify the destination.  
(1) Touch the [Address Book] key in the base  
screen.  
To  
Cc  
5
10  
15  
Condition  
Settings  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
1
2
Address Review  
Address Entry  
(2) Touch the one-touch key of the desired  
destination.  
Global  
Address Search  
The icon on the key indicates the type of destination  
stored in the key.  
: Scan to E-mail  
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
Sort Address  
: Scan to FTP  
: Scan to Network Folder  
: Scan to Desktop  
(3) Touch the [To] key.  
The destination is specified.  
4
• After a one-touch key is touched, if the screen is changed without touching the [To] key, the destination is  
automatically specified.  
• When performing Scan to E-mail, you can also send Cc or Bcc copies to other destinations. Touch the desired  
destination and then touch the [Cc] key or the [Bcc] key.  
• Multiple destinations can be specified. To specify multiple destinations, repeat steps (2) and (3). Note that multiple  
destinations cannot be specified when a Scan to Network Folder destination is specified.  
• You can also select multiple one-touch keys and then touch the [To] key (or the [Cc] or [Bcc] key) to specify all  
selected keys at once.  
• In addition to specification by a one-touch key, a destination can also be specified by a search number. For a Scan  
to E-mail destination, you can enter an address manually or retrieve an address from a global address book. For  
more information, see "2. ENTERING DESTINATIONS" (page 20).  
System Settings (Administrator): Bcc Setting  
This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the address book screen.  
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Press the [COLOUR START] key  
) or the [BLACK & WHITE  
or  
(
START] key (  
).  
Scanning begins.  
• If the original is placed on the document glass, the  
[Read-End] key appears in the touch panel. If the original is  
only one page, go to step 7. To scan more pages, go to the  
next step.  
• If the original was inserted in the document feeder tray, a  
beep will sound when scanning is completed and  
transmission will take place.  
• To scan in full colour, press the [COLOUR START] key (  
WHITE START] key (  
the original will be detected automatically and scanning in full colour, greyscale or Mono2 will take place.  
). To scan in black and white, press the [BLACK &  
) is set to [Auto], the colour of  
5
). If the colour mode of the [COLOUR START] key (  
• If the file type is [Encrypt PDF], a password entry screen will appear when the [START] key is pressed.  
Please enter encrypt PDF  
password.  
Cancel  
Entry  
Touch the [Entry] key to open the keyboard screen, enter a password (maximum of 32 characters), and touch the  
[OK] key. The recipient must use the password entered here to open the encrypted PDF file.  
To cancel encrypted PDF, touch the [Cancel] key. The format settings screen will appear to let you change the file  
type. Select a new file type and press the [START] key to begin transmission.  
If the original was placed on the  
document glass, replace it with the next  
original and press the [COLOUR START]  
or  
6
7
key (  
) or the [BLACK & WHITE  
START] key (  
).  
Repeat until all originals have been scanned.  
Touch the [Read-End] key.  
A beep will sound to indicate that the operation is completed.  
Open the automatic document feeder and remove the original.  
Place next original.  
(Pg.No.x)  
Press [Start].  
When finished, press [Read-End].  
Configure  
Read-End  
• If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the  
transmission is reserved.  
• The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original  
page scanned. However, when "Card Shot" is selected in the special modes, only the exposure can be changed  
when scanning an even-numbered original page.  
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• When all originals have been scanned, "Job stored." will be displayed together with a job control number. This number can  
be used to locate the job in the Transaction Report or in the Image Sending Activity Report. If the job is a broadcast  
transmission, this number will also appear in the key of the job in the job status screen. For this reason, making a note of  
the number is useful for checking the result.  
• If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop.  
• When performing Scan to E-mail, take care not to send a file that is too large. In particular, multi-page files tend to be large.  
When sending a multi-page file or other large file, it may be necessary to reduce the number of scanned pages or reduce  
the send size.  
Storing a mail signature  
You can have preset text automatically added at the end of e-mail messages as a mail signature. This is convenient when  
you wish to have a corporate policy or other preset text appear at the bottom of e-mail messages. To store the text for the  
mail signature, click [Application Settings] and then [Network Scanner Settings] in the Web page menu. (Administrator  
rights are required.) Up to 900 characters can be entered. (The mail signature is not included in the maximum number of  
characters that can be entered in the e-mail message.)  
Use "Pre-Setting Mail Signature" in the system settings (administrator) to specify whether or not a mail signature is added.  
To cancel scanning...  
Press the [STOP] key (  
) to cancel the operation.  
System Settings (Administrator): Image Send Settings  
Use this to configure scanner transmission settings, including the default resolution and exposure settings, the default  
colour mode and file format, the file compression method for broadcasting, the file size limit for Scan to E-mail, and the  
default sender and destination.  
System Settings (Administrator): Pre-Setting Mail Signature  
Use this setting to specify whether or not a mail signature is added at the end of e-mail messages. By factory default, a  
mail signature is not added.  
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CHANGING THE SUBJECT, FILE NAME, REPLY-TO,  
AND BODY TEXT  
The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can  
be selected or text can be directly entered.  
• When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used.  
• If the subject and file name are not changed, the settings in the Web page are used.  
• If the sender name is not changed, the name set in "Default Sender Set" in the system settings is used. If this is not  
configured, the reply address in [Network Settings] - [Services Settings] - [SMTP Settings] in the Web pages is used.  
(Administrator rights are required.)  
• Selections for the subject, file name, and body text are configured by clicking [Application Settings] and then [Network  
Scanner Settings] in the Web page menu. (Administrator rights are required.)  
• For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide.  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
Auto Send:  
PC Scan  
Auto  
Touch the [Send Settings] key.  
If you are sending to a Scan to FTP, Scan to Desktop, or Scan  
to Network Folder destination, go to step 4.  
Address Book  
A4  
Text  
Address Entry  
Send Settings  
Addresiew  
File  
Exposure  
Resolution  
Auto  
200X200dpi  
PDF  
File Format  
Colour Mode  
Special Modes  
PDF  
1
2
Auto/Greyscale  
Mono2  
Quick File  
To change the subject, touch the  
[Subject] key.  
OK  
Send Settings  
Subject  
File
Reply-To  
Body Text  
Add 'Reply to' to Cc  
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(1)  
(2)  
Enter the subject.  
(1) Touch a Pre-Set text key.  
(2) Touch the [OK] key.  
Cancel  
OK  
Subject  
Direct Entry  
No.01 Sub: Schedule coordination  
No.02 Sub: Monthly Schedule  
1
5
No.03 Sub: Minutes of planning m  
No.04  
No.06  
No.08  
No.05  
No.07  
No.09  
No.11  
No.10  
No.12  
3
• If you wish to directly enter the text, touch the [Direct Entry] key to open the text entry screen. Enter the text and  
touch the [OK] key.  
• The text in a pre-set text key can be edited by touching the pre-set text key and then the [Direct Entry] key. The text  
entry screen will appear with the selected pre-set text entered. (When a destination is stored using the Web pages,  
up to 80 characters can be entered. However, only 54 characters* can be edited in the touch panel.)  
* When the number of preset keys displayed is 6  
To change the file name, touch the [File  
OK  
Send Settings  
Name] key.  
• The file name is entered in the same way as the subject.  
• If you are sending to a Scan to FTP, Scan to Desktop, or  
Scan to Network Folder destination, go to step 9.  
Subject  
File Name  
Rep
Body Text  
4
5
Add 'Reply to' to Cc  
To change "Reply-To", touch the  
[Reply-To] key.  
OK  
Send Settings  
Subject  
File Name  
Reply-To  
Body
Sub: Schedule coordination meeting  
Material for planning meeting  
Add 'Reply to' to Cc  
If user authentication is being used, the information of the user that logged in will be applied, and thus "Reply-To"  
cannot be changed.  
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Specify a user for "Reply-To" and touch  
the [OK] key.  
• Touch the key that you wish to use for "Reply-To".  
• You can touch the [Global Address Search] key to specify a  
user stored in a global address book for "Reply-To". You can  
also touch the [Address Entry] key to directly enter an e-mail  
address.  
Cancel  
OK  
Reply-To  
6
12  
18  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
KKK KKK  
BBB BBB  
1
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
LLL LLL  
Global  
Address Search  
3
Address Entry  
ABC  
6
7
All  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
User  
• To specify the return address, you can touch the  
using "User List" in the system settings (administrator).  
key and enter a user number that has been previously stored  
• A key can only be selected for the return address if an e-mail address has been stored for that user in "User List" in  
the system settings (administrator).  
To change the body text, touch the  
[Body Text] key.  
OK  
Send Settings  
Subject  
File Name  
Reply-To  
Body Text  
Sub: Schedule coordination meeting  
Material for planning meeting  
AAA AAA  
Reply to' to Cc  
Enter the body text and touch the [OK]  
key.  
Clear All  
OK  
Body Entry  
Thank you for your continuous support. We have attached scanned data,  
which you have requested.  
• To select a pre-set text previously stored in the Web page,  
touch the [Pre-Set Select] key.  
• To directly enter the body text, touch the [Edit] key.  
8
Pre-Set Select  
Edit  
• 1800 characters can be entered. (A line break counts as one character.)  
• To clear all entered text, touch the [Clear All] key. This key clears not only the selected line but also the entire  
message.  
• Each line of the entered text can be selected with the  
keys. To edit the selected line, touch the [Edit] key.  
The text entry screen will appear with the selected text entered.  
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Touch the [OK] key.  
OK  
Send Settings  
Subject  
File Name  
Reply-To  
Body Text  
Sub: Schedule coordination meeting  
Material for planning meeting  
AAA AAA  
Thank you for your continuous support. We have attached sca  
9
Add 'Reply to' to Cc  
The [Add 'Reply to' to Cc] checkbox can be selected  
to send a Cc copy to the sender.  
When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered.  
System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting  
The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18.  
System Settings: Default Sender Set  
This is used to store the sender name and e-mail address that is used when a sender is not selected.  
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SENDING AN IMAGE IN USB MEMORY MODE  
Follow the steps below to send a scanned image to a commercially available USB memory device that has been  
connected to the machine. This stores the file in the USB device.  
• Consult your dealer or retailer for USB memory devices that can be used.  
• When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot  
be changed. To switch to USB memory mode, touch the [Cancel] key in the touch panel and then follow the steps below.  
Connect the USB memory to the USB  
connector (Type A) on the machine.  
1
Place the original.  
Original size  
detector  
Do not place any objects under the original size detector.  
Closing the automatic document feeder with an object  
underneath may damage the original size detector plate and  
prevent correct detection of the document size.  
• When placing the originals, orient them as shown below.  
Document glass  
Place the original face down and align the  
Document feeder tray  
Originals  
corner with the tip of the arrow mark  
in the  
Place the original face up.  
top left corner of the document glass scale.  
Portrait orientation*  
2
1
1
1
Landscape orientation  
1
1
1
* To place a large portrait-oriented original, place it as shown above in "Landscape orientation" and specify the  
placement orientation in step 4.  
Place A5 (5-1/2" x 8-1/2") size originals in portrait (vertical) orientation ( ). If placed in landscape (horizontal) orientation  
), an incorrect size will be detected. For an A5R (5-1/2" x 8-1/2"R) size original, enter the original size manually.  
(
• Originals cannot be scanned in succession from both the automatic document feeder and the document glass and  
sent in a single transmission.  
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(2)  
(1)  
Switch to USB memory mode and  
display the image settings screen.  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
PC Scan  
Auto  
Auto  
Send:  
A4  
Text  
(1) Touch the [USB Mem. Scan] tab  
File Name  
Exposure  
Auto  
200X200dpi  
PDF  
If the [USB Mem. Scan] tab does not appear, touch the  
tab to move the screen.  
Resolution  
File Format  
Colour Mode  
Special Modes  
PDF  
(2) Touch the [Original] key.  
Auto/Greyscale  
Mono2  
3
• When scanning to USB memory, there is no need to specify the destination.  
• If a destination of another mode has been previously specified, a message will appear when you change to USB  
memory mode indicating that the destination setting will be cleared. Touch the [OK] key in the message screen and  
go to the next step.  
• The current settings for [Original], [Exposure], [Resolution], [File Format], and [Colour Mode] are indicated at the  
right of each key. To change a setting, touch the appropriate key.  
MODES (page 70)  
(1)  
(2)  
Specify the orientation in which the  
original is placed.  
OK  
USB Mem. Scan/Original  
To enable the original to be scanned in the correct orientation  
(the orientation in which the top edge of the original appears at  
the top of the display), specify the orientation in which the  
original was placed in step 2.  
Scan Size  
Auto A4  
100% Send Size  
Auto  
(1) Touch the appropriate orientation key.  
Image Orientation  
2-Sided  
Booklet  
2-Sided  
Tablet  
If the top edge of the original is up, touch the  
the top edge of the original is to the left, touch the  
key.  
key. If  
4
(2) Touch the [OK] key.  
You will return to the screen of step 3.  
The original orientation is initially set to  
necessary.  
. If the original was placed with the top edge up, this step is not  
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Press the [COLOUR START] key  
) or the [BLACK & WHITE  
or  
(
START] key (  
).  
Scanning begins.  
• If the original is placed on the document glass, the  
[Read-End] key appears in the touch panel. If the original is  
only one page, go to step 7. To scan more pages, go to the  
next step.  
• If the original was inserted in the document feeder tray, a  
beep will sound when scanning is completed and  
transmission will begin. Go to step 8.  
Do not disconnect the USB memory until "Sending data has been completed." appears in the touch panel.  
5
• To scan in full colour, press the [COLOUR START] key (  
WHITE START] key (  
). To scan in black and white, press the [BLACK &  
) is set to [Auto], the colour of  
). If the colour mode of the [COLOUR START] key (  
the original will be detected automatically and scanning in full colour, greyscale or Mono2 will take place.  
• If the file type is [Encrypt PDF], a password entry screen will appear when the [START] key is pressed.  
Please enter encrypt PDF  
password.  
Cancel  
Entry  
Touch the [Entry] key to open the keyboard screen, enter a password (maximum of 32 characters), and touch the  
[OK] key. The recipient must use the password entered here to open the encrypted PDF file.  
To cancel encrypted PDF, touch the [Cancel] key. The format settings screen will appear to let you change the file  
type. Select a new file type and press the [START] key to begin transmission.  
If the original was placed on the  
document glass, replace it with the next  
original and press the [COLOUR START]  
or  
6
7
key (  
START] key (  
) or the [BLACK & WHITE  
).  
Repeat until all originals have been scanned.  
Touch the [Read-End] key.  
A beep will sound to indicate that the operation is completed.  
Open the automatic document feeder and remove the original.  
Place next original.  
(Pg.No.x)  
Press [Start].  
When finished, press [Read-End].  
Configure  
Read-End  
• If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the  
transmission is reserved.  
• The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original  
page scanned. However, when "Card Shot" is selected in the special modes, only the exposure can be changed  
when scanning an even-numbered original page.  
39  
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When "Sending data has been  
completed." appears in the touch panel,  
disconnect the USB memory.  
8
Do not disconnect the USB memory while "Processing data." or "Sending data." appears in the touch panel.  
• When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval  
the message is cleared and the base screen of image send mode reappears. (The base screen of image send mode is the  
screen that appears when the [IMAGE SEND] key is touched.)  
If the USB memory becomes full during scanning...  
A message will appear and scanning will stop. The scanned data will not be stored. However, if the file format is set to  
JPEG and the [Specified Pages per File] checkbox is selected, files for which scanning is completed will be stored in USB  
memory.  
To cancel scanning...  
Press the [STOP] key (  
) to cancel the operation.  
To cancel scanning to USB memory...  
While scanned data is being stored in the USB memory, the message "Sending data." and the [Cancel] key appear in the  
touch panel. To cancel the storing operation, touch the [Cancel] key.  
System Settings: USB-Device Check  
This is used to check the connection of a USB device to the machine.  
System Settings (Administrator): Scan Settings  
This is used to set the default colour mode and file format.  
System Settings (Administrator): Disable Scan Function  
The use of PC scan mode and USB memory mode can be prohibited.  
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ENTERING A FILE NAME  
The file name can be directly entered when performing a scan transmission.  
• If the file name is not entered, the settings in the Web page are used.  
• For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide.  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
Auto Send:  
PC Scan  
Auto  
File Name  
Exposure  
Resolution  
Auto  
200X200dpi  
PDF  
Text  
File Format  
Colour Mode  
Special Modes  
PDF  
Auto/Greyscale  
Mono2  
Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key.  
To check the entered file name, touch the [File Name] key in the base screen once again.  
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SENDING A FAX IN INTERNET FAX MODE  
When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be  
changed, the destination cannot be changed, and destinations cannot be added. To switch to Internet fax mode, touch the  
[Cancel] key in the touch panel and follow the steps below.  
Place the original.  
• Place the original face up in the document feeder tray, or  
Original size  
detector  
face down on the document glass.  
• Do not place any objects under the original size detector.  
Closing the automatic document feeder with an object  
underneath may damage the original size detector plate and  
prevent correct detection of the document size.  
• Place A5 (5-1/2" x 8-1/2") size originals in portrait (vertical) orientation ( ). If placed in landscape (horizontal)  
orientation (  
), an incorrect size will be detected. For an A5R (5-1/2" x 8-1/2"R) size original, enter the original  
size manually.  
Image rotation  
A4, B5R, and A5R (8-1/2" x 11" and 5-1/2" x 8-1/2"R) originals are rotated 90 degrees and transmitted in A4R, B5,  
or A5 (8-1/2" x 11"R or 5-1/2" x 8-1/2") orientation. (A4R, B5, and A5 (8-1/2" x 11"R and 5-1/2" x 8-1/2") originals  
cannot be rotated for transmission.)  
1
Transmission  
• Originals cannot be scanned in succession from both the automatic document feeder and the document glass and  
sent in a single transmission.  
System Settings (Administrator): Rotation Sending Setting  
This is used to select whether or not a scanned original image is rotated before transmission.  
The default setting is: rotate A4 to A4R, B5R to B5, and A5R to A5 (8-1/2" x 11" to 8-1/2" x 11"R, and 5-1/2" x 8-1/2"R  
to 5-1/2" x 8-1/2").  
(1) (2)  
Switch to Internet fax mode and display  
the image settings screen.  
Scan  
Internet Fax  
Fax  
Scan:  
USB Mem. Scan  
Auto Send:  
PC Scan  
Auto  
Address Book  
Original  
Exposure  
A4  
(1) Touch the [Internet Fax] tab.  
(2) Touch the [Original] key.  
Address Entry  
Send Settings  
Address Review  
File  
Auto  
Resolution  
File Format  
Special Modes  
200X100dpi  
TIFF-F  
Quick File  
2
I-Fax Manual  
Reception  
The current settings for [Original], [Exposure], [Resolution], and [File Format] are indicated at the right of each key. To  
change a setting, touch the appropriate key.  
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(1)  
(2)  
Specify the orientation in which the  
original is placed.  
OK  
Internet Fax/Original  
When specifying the orientation of the image to be transmitted,  
specify the orientation of the original placed in step 1.  
Scan Size  
Auto A4  
100% Send Size  
Auto  
(1) Touch the appropriate orientation key.  
If the top edge of the original is up, touch the  
the top edge of the original is to the left, touch the  
key.  
key. If  
Image Orientation  
3
2-Sided  
Booklet  
2-Sided  
Tablet  
(2) Touch the [OK] key.  
You will return to the screen of step 2.  
The original orientation is initially set to  
necessary.  
. If the original was placed with the top edge up, this step is not  
(3)  
(2)  
Specify the destination.  
(1) Touch the [Address Book] key in the base  
screen.  
To  
Cc  
5
10  
15  
Condition  
Settings  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
1
2
Address Review  
Address Entry  
(2) Touch the key of the desired destination.  
The  
icon appears in one-touch keys in which Internet  
Global  
Address Search  
fax addresses are stored.  
(3) Touch the [To] key.  
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
4
The destination is specified.  
Sort Address  
• After a one-touch key is touched, if the screen is changed without touching the [To] key, the destination is  
automatically specified.  
• In addition to specification by a one-touch key, a destination can also be specified by a search number. You can  
also manually enter a destination or look up a destination in a global address book. For more information, see "2.  
Press the [BLACK & WHITE START] key  
(
).  
Scanning begins.  
If the original is placed on the document glass, the [Read-End]  
key appears in the touch panel. If the original is only one page,  
go to step 7. To scan more pages, go to the next step.  
5
6
• If the original was inserted in the document feeder tray, a  
beep will sound when scanning is completed and  
transmission will take place.  
If the original was placed on the  
document glass, replace it with the next  
original and press the [BLACK & WHITE  
START] key (  
).  
Repeat until all originals have been scanned.  
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Touch the [Read-End] key.  
A beep will sound to indicate that the operation is completed.  
Place next original.  
(Pg.No.x)  
Press [Start].  
When finished, press [Read-End].  
Open the automatic document feeder and remove the original.  
Configure  
Read-End  
7
• If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the  
transmission is reserved.  
• The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original  
page scanned. However, when "2in1" or "Card Shot" is selected in the special modes, only the exposure can be  
changed when scanning an even-numbered original page.  
• When all originals have been scanned, "Job stored." will be displayed together with a job control number. This number can  
be used to locate the job in the Transaction Report or in the Image Sending Activity Report. If the job is a broadcast  
transmission, this number will also appear in the key of the job in the job status screen. For this reason, making a note of  
the number is useful for checking the result.  
• If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop.  
Storing a mail signature  
You can have preset text automatically added at the end of e-mail messages as a mail signature. This is convenient when  
you wish to have a corporate policy or other preset text appear at the bottom of e-mail messages. To store the text for the  
mail signature, click [Application Settings] and then [Network Scanner Settings] in the Web page menu. (Administrator  
rights are required.) Up to 900 characters can be entered. (The mail signature is not included in the maximum number of  
characters that can be entered in the e-mail message.)  
Use "Pre-Setting Mail Signature" in the system settings (administrator) to specify whether or not a mail signature is added.  
To cancel scanning...  
Press the [STOP] key (  
) to cancel the operation.  
System Settings (Administrator): I-Fax Send Settings  
This is used to select Internet fax transmission settings such as the receive report setting, rotation setting, size restriction  
setting, and sender information attachment setting.  
System Settings (Administrator): Pre-Setting Mail Signature  
Use this setting to specify whether or not a mail signature is added at the end of e-mail messages. By factory default, a  
mail signature is not added.  
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CHANGING THE SUBJECT, FILE NAME, AND BODY  
TEXT  
The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can  
be selected or text can be directly entered.  
• If the subject and file name are not changed, the settings in the Web page are used.  
• Selections for the subject, file name, and body text are configured by clicking [Application Settings] and then [Network  
Scanner Settings] in the Web page menu. (Administrator rights are required.)  
• For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide.  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
Auto Send:  
PC Scan  
Auto  
Touch the [Send Settings] key.  
Address Book  
A4  
Address Entry  
Send Settings  
Addresiew  
File  
Exposure  
Auto  
Resolution  
File Format  
Special Modes  
200X100dpi  
TIFF-F  
1
2
Quick File  
I-Fax Manual  
Reception  
To change the subject, touch the  
[Subject] key.  
OK  
Send Settings  
Subject  
File
Body Text  
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(1)  
(2)  
Enter the subject.  
(1) Touch a pre-set text key.  
(2) Touch the [OK] key.  
Cancel  
OK  
Subject  
Direct Entry  
No.01 Sub: Schedule coordination  
No.02 Sub: Monthly Schedule  
1
5
No.03 Sub: Minutes of planning m  
No.04  
No.06  
No.08  
No.05  
No.07  
No.09  
No.11  
No.10  
No.12  
3
• If you wish to directly enter the text, touch the [Direct Entry] key to open the text entry screen. Enter the text and  
touch the [OK] key.  
• The text in a pre-set text key can be edited by touching the pre-set text key and then the [Direct Entry] key. The text  
entry screen will appear with the selected pre-set text entered. (When a destination is stored using the Web page,  
up to 80 characters can be entered. However, only 54 characters* can be edited in the touch panel.)  
* When the number of preset keys displayed is 6  
To change the file name, touch the [File  
OK  
Send Settings  
Name] key.  
The file name is entered in the same way as the subject.  
Subject  
Sub: Schedule coordination meeting  
File Name  
4
5
Body Text  
To change the body text, touch the  
[Body Text] key.  
OK  
Send Settings  
Subject  
Sub: Schedule coordination meeting  
File Name  
Material for planning meeting  
Body Text  
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Enter the body text and touch the [OK]  
key.  
Clear All  
OK  
Body Entry  
Thank you for your continuous support. We have attached scanned data,  
which you have requested.  
• To select a pre-set message previously stored in the Web  
page, touch the [Pre-Set Select] key.  
• To directly enter the message, touch the [Edit] key.  
6
7
Pre-Set Select  
Edit  
• 1800 characters can be entered. (A line break counts as one character.)  
• To clear all entered text, touch the [Clear All] key. This key clears not only the selected line but also the entire  
message.  
• Each line of the entered text can be selected with the  
The text entry screen will appear with the selected text entered.  
keys. To edit the selected line, touch the [Edit] key.  
Touch the [OK] key.  
OK  
Send Settings  
Subject  
Sub: Schedule coordination meeting  
File Name  
Material for planning meeting  
Body Text  
Thank you for your continuous support. We have attached sca  
When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered.  
System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting  
The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18.  
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SENDING THE SAME IMAGE TO MULTIPLE  
DESTINATIONS (Broadcast Transmission)  
The same scanned image can be sent to multiple scan modes (Scan to E-mail, Scan to FTP, and Scan to Desktop),  
Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations (including a combined  
maximum of 200 Scan to FTP and Scan to Desktop destinations) can be selected in one broadcast operation.  
Transmission  
Originals  
If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those  
destinations in a group key.  
Place the original.  
Place the original face up in the document feeder tray, or face  
down on the document glass.  
1
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(3)  
(2)  
Specify the destination.  
(1) Touch the [Address Book] key in the base  
screen.  
To  
Cc  
5
10  
15  
Condition  
Settings  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
1
2
Address Review  
Address Entry  
(2) Touch the one-touch key of the desired  
destination.  
Global  
Address Search  
(3) Touch the [To] key.  
The destination is specified.  
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
(4) Repeat steps (2) and (3) until all  
destinations are selected.  
Sort Address  
2
• To add Cc or Bcc recipients, select a recipient and touch the [Cc] key or the [Bcc] key.  
• If "Must Input Next Address Key at Broadcast Setting" is enabled in the system settings (administrator), touch the  
[Next Address] key before specifying the next destination.  
• One-touch keys that cannot be used for broadcast transmission are greyed out to prevent selection.  
• If a Scan to FTP (Hyperlink) address is specified in a broadcast transmission, hyperlink e-mail transmission will not  
take place.  
• If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those  
destinations in a group key.  
To  
Cc  
5
10  
15  
Touch the [Address Review] key.  
Condition  
Settings  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
1
2
Address Review  
Addresry  
Global  
Address Search  
3
4
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
Sort Address  
Check the destinations and then touch  
the [OK] key.  
OK  
Address Review  
AAA AAA  
KKK KKK  
MMM MMM  
OOO OOO  
QQQ QQQ  
SSS SSS  
BBB BBB  
LLL LLL  
NNN NNN  
PPP PPP  
RRR RRR  
TTT TTT  
001  
003  
005  
007  
009  
011  
002  
004  
006  
008  
010  
012  
1
2
Cc  
To  
If the transmission includes Cc or Bcc destinations, touch the [Cc] tab or the [Bcc] tab to check those destinations.  
To cancel a specified destination...  
Touch the one-touch key of the destination that you wish to cancel. A message will appear to confirm the deletion.  
Touch the [Yes] key.  
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Press the [COLOUR START] key  
) or the [BLACK & WHITE  
or  
(
START] key (  
).  
Scanning begins.  
• If you inserted the original pages in the document feeder  
tray, all pages are scanned.  
A beep will sound to indicate that scanning is finished.  
• If you are scanning the original on the document glass, scan  
each page one page at a time.  
When scanning of one page finishes, replace it with the next  
5
page and press the [COLOUR START] key (  
) or the  
[BLACK & WHITE START] key ( ). Repeat until all pages  
have been scanned and then touch the [Read-End] key.  
A beep will sound to indicate that scanning is finished.  
If Internet fax or fax destinations are included in the broadcast transmission, the [COLOUR START] key (  
cannot be pressed. Scanning will take place in Mono2.  
)
To cancel scanning...  
Press the [STOP] key (  
) to cancel the operation.  
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BROADCAST TRANSMISSIONS THAT INCLUDE  
INTERNET FAX DESTINATIONS  
When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode  
settings (original orientation and other various settings) are given priority. When performing this type of broadcast  
transmission, note the information below.  
The orientation of Internet fax mode is given priority. When "Rotation Sending Setting"  
is enabled in the system settings (administrator), the image is rotated 90 degrees. For  
this reason, in some cases the image may not be displayed in the correct orientation.  
Original placement orientation  
When the file format is set to [TIFF-S] in Internet fax mode, transmission is only  
possible in A4R (8-1/2" x 11"R) size.  
Send size  
Exposure  
Resolution  
The Internet fax settings are given priority.  
When the file format is set to [TIFF-S] in Internet fax mode and a high resolution  
setting is selected in scan mode, the resolution will be changed to [200X200dpi].  
The compression mode will be changed to the compression mode set in  
"Compression Mode at Broadcasting" in the system settings (administrator).  
File compression mode  
Colour scanning  
Scanning will take place in Mono2 regardless of the colour mode setting.  
This cannot be selected in scan mode, however, if selected in Internet fax mode, it will  
also be applied to scan destinations.  
Special modes  
2in1  
If a broadcast transmission is performed that includes destinations for which an  
attachment size limit has been set using "Maximum Size of E-mail Attachments  
(E-mail)" or "Maximum Size of Data Attachments (FTP/Desktop/Network Folder)" in  
the system settings (administrator), the limit will also apply to destinations for which a  
limit is not set. (The limitation setting of Scan to E-mail or Internet fax is given priority.)  
Scan file size  
Resending to unsuccessful broadcast transmission destinations  
The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the  
addresses failed, resend the image to those addresses.  
JOB STATUS  
Press the [JOB STATUS] key.  
1
Display the jobs completed screen.  
(1)  
(1)  
(2)  
(1) Touch the tab of the mode that you wish to  
display.  
Print Job  
Address  
Internet Fax  
Scan to  
Fax Job  
Set Time  
Pages Status  
Broadcast0001  
10:00 04/01 020/003 Connecting  
Job Queue  
Complete  
Waiting  
1
1
(2) Touch the [Complete] key.  
10:05 04/01 000/001  
AAA AAA  
BBB BBB  
Waiting  
10:22 04/01 000/004  
Waiting  
Waiting  
10:30 04/01 000/010  
CCC CCC  
DDD DDD  
10:33 04/01 000/010  
2
Detail  
Priority  
Stop/Delete  
If the broadcast transmission included destinations of different modes, the same broadcast transmission key will  
appear in each of those modes.  
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(1)  
(2)  
Display details on the broadcast  
transmission.  
Print Job  
Internet Fax  
Scan to  
Start Time  
Fax Job  
Address  
Broadcast0001  
Pages Status  
(1) Touch the key of the completed broadcast  
transmission.  
10:00 04/01 010/003 NG000000  
Job Queue  
Broadcast0002  
Broadcast0003  
DDD DDD  
Send OK  
Send OK  
Send OK  
1
1
Complete  
10:05 04/01 001/001  
10:22 04/01 004/004  
10:30 04/01 010/010  
(2) Touch the [Detail] key.  
3
Detail  
Call  
"Broadcastxxxx" will appear as the address of the broadcast job key. The job control number that appeared in the  
touch panel when scanning ended appears in "xxxx".  
Resend the image to the unsuccessful  
destinations.  
OK  
Detail  
Broadcast0001  
Retry  
Address  
EEE EEE  
FFF FFF  
Start Time  
10:01 04/01  
10:10 04/01  
Status  
(1) Touch the [Failed] tab.  
(2) Touch the [Retry] key.  
1
1
002  
010  
NG000000  
NG000000  
All Destinations  
File  
Failed  
(1)  
(2)  
4
• The steps to follow after the [Retry] key is touched differ depending on whether or not the document filing function is  
used.  
Not using document filing  
You will return to the base screen with the unsuccessful destinations entered. Place the original and perform the  
steps of the broadcast transmission.  
Using document filing  
You will return to the document filing resend screen with the unsuccessful destinations entered. Perform the  
document filing resend procedure. (There is no need to rescan the original.)  
• If the [All Destinations] tab is touched in (1), all destinations will be displayed. The [Retry] key that appears in the  
screen can be touched to resend to all the destinations.  
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SENDING AN INTERNET FAX FROM A  
COMPUTER (PC-I-Fax)  
A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the  
PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your  
computer and then select the Print command in the software application. Image data for transmission will be created and  
sent as an Internet fax.  
PC-I-Fax  
transmission  
For the procedures for using this function, see the PC-Fax driver Help.  
• To send an Internet fax using the PC-I-Fax function, the PC-Fax driver must be installed and then updated using the  
CD-ROM that accompanies the Internet fax expansion kit. For more information, see the Software Setup Guide.  
• This function can only be used on a Windows computer.  
• This function can only be used for transmission. Internet faxes received on the machine cannot be received to a computer  
that is connected to the machine.  
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IMAGE SETTINGS  
Settings for scanning the original are selected in the base screen of each mode. The current state of each setting  
appears to the right of the key used to select the setting.  
Scan  
Internet Fax  
Original  
Fax  
USB Mem. Scan  
PC Scan  
Address Book  
Scan:  
Auto Send:  
Auto  
(1)  
(2)  
(3)  
(4)  
(5)  
Address Entry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
200X200dpi  
PDF  
Text  
Resolution  
File Format  
Colour Mode  
Special Modes  
PDF  
Auto/Greyscale  
Mono2  
Quick File  
(1) [Original] key  
(4) [File Format] key  
Touch this key to set the scan size, send size, and  
orientation of the original, and select 2-sided scanning  
settings.  
Touch this key to change the format (file type) of the  
scanned image file.  
(5) [Colour Mode] key  
Touch this key to select the colour mode for scanning.  
This key does not appear in Internet fax mode.  
(2) [Exposure] key  
Touch this key to select the exposure for scanning.  
(3) [Resolution] key  
Touch this key to select the resolution for scanning.  
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AUTOMATICALLY SCANNING BOTH SIDES OF AN  
ORIGINAL (2-Sided Original)  
The automatic document feeder can be used to automatically scan both sides of an original.  
Scan transmission  
2-sided original  
Front and reverse sides are scanned  
(1)  
Select the mode and display the image  
settings screen.  
Scan  
Internet Fax  
Fax  
Scan:  
USB Mem. Scan  
Auto  
Send:  
PC Scan  
Auto  
Address Book  
Original  
Exposure  
A4  
Text  
(1) Touch the tab of the mode that you wish to  
use.  
Address Entry  
Send Settings  
Address Review  
File  
Auto  
200X200dpi  
PDF  
Resolution  
File Format  
Colour Mode  
Special Modes  
(2) Touch the [Original] key.  
PDF  
1
Auto/Greyscale  
Mono2  
Quick File  
(2)  
(3)  
Specify the binding style of the 2-sided  
original (book or tablet) and the  
OK  
Scan/Original  
orientation in which the original is placed.  
Scan Size  
100% Send Size  
Auto  
A4  
Auto  
(1) Touch the [2-Sided Booklet] key or the  
[2-Sided Tablet] key.  
A book and a tablet are bound as shown below.  
Image Orientation  
2-Sided  
Tablet  
2-Sided  
Booklet  
Book  
Tablet  
A J  
A B  
(1)  
(2)  
2
E
E F  
K L  
C
L
G
(2) Touch the appropriate [Image Orientation] key.  
If this setting is not correct, a suitable image may not be  
transmitted.  
(3) Touch the [OK] key.  
To cancel 2-sided scanning, touch the highlighted key so that it is no longer highlighted.  
2-sided scanning automatically turns off after the transmission operation is completed.  
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SPECIFYING THE ORIGINAL SCAN SIZE AND SEND  
SIZE (Enlarge/Reduce)  
When the original is placed, its size is automatically detected and displayed in the base screen.  
The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size.  
Scan  
Internet Fax  
Fax  
USB Mem. Scan  
PC Scan  
Address Book  
Original  
Scan:  
Auto Send:  
Auto  
A4  
Text  
Address Entry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
200X200dpi  
PDF  
Resolution  
File Format  
Colour Mode  
Special Modes  
PDF  
Auto/Greyscale  
Mono2  
Quick File  
In the above screen, the scan size (the placed original) is A4 (8-1/2" x 11") and the send size is auto. For example, if the  
scan size is A4 (8-1/2" x 11") and the send size is B5 (5-1/2" x 8-1/2"), the image will be reduced before transmission.  
"Scan Size"  
Transmission  
"Send Size" is set  
to B5  
(5-1/2" x 8-1/2")  
The image is reduced  
to B5 (5-1/2" x 8-1/2")  
before transmission  
A4 (8-1/2" x 11")  
• Only standard original sizes can be automatically detected.  
STANDARD SIZES (page 19)  
• If the original is a non-standard size, you must set the scan size manually.  
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Specifying the original scan size (by paper size)  
If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original  
size manually. Place the original in the document feeder tray or on the document glass and follow the steps below.  
(1)  
Select the mode and display the image  
settings screen.  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
Auto  
Send:  
PC Scan  
Auto  
Address Book  
A4  
Text  
(1) Touch the tab of the mode that you wish to  
use.  
Address Entry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
200X200dpi  
PDF  
Resolution  
File Format  
Colour Mode  
Special Modes  
(2) Touch the [Original] key.  
PDF  
1
2
The automatically detected original size appears to the  
right of the [Original] key.  
Auto/Greyscale  
Mono2  
Quick File  
(2)  
Touch the [Scan Size] key.  
OK  
Scan/Original  
Scan Size  
100% Send Size  
Auto  
A4  
Auto  
Image Orientation  
2-Sided  
Booklet  
2-Sided  
Tablet  
(1)  
(2)  
Specify the scan size.  
(1) Touch the appropriate original size key.  
(2) Touch the [OK] key.  
OK  
Scan/Original  
Auto  
Manual  
Manual  
A5  
A5R  
B5  
B5R  
A4  
B4  
A3  
AB  
Inch  
Long Size  
A4R  
3
Size Input  
• If you are sending a long original, touch the [Long Size] key. Use the automatic document feeder to scan a long  
original. The maximum width that can be scanned is 800 mm (31-1/2") (the maximum height is 297 mm (11-5/8")).  
• To specify an inch size for the scan size, touch the [AB Inch] key to highlight the [Inch] side and then specify the  
scan size.  
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Touch the [OK] key.  
OK  
Scan/Original  
Scan Size  
100% Send Size  
B5  
Auto  
4
Image Orientation  
2-Sided  
Booklet  
2-Sided  
Tablet  
When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. In addition, when only scan  
destinations are selected for scan transmission or metadata transmission, scanning will take place in Mono2.  
Specifying the original scan size (by numerical values)  
When scanning a non-standard size original such as a card, follow these steps to specify the original size. The width can  
be from 64 mm to 432 mm (2-1/2" to 17"), and the height can be from 64 mm to 297 mm (2-1/2" to 11-5/8").  
(1)  
Select the mode and display the image  
settings screen.  
Scan  
Internet Fax  
Fax  
Scan:  
USB Mem. Scan  
Auto  
Send:  
PC Scan  
Auto  
Address Book  
Original  
Exposure  
A4  
Text  
(1) Touch the tab of the mode that you wish to  
use.  
Address Entry  
Send Settings  
Address Review  
File  
Auto  
200X200dpi  
PDF  
Resolution  
File Format  
Colour Mode  
Special Modes  
(2) Touch the [Original] key.  
PDF  
1
2
The automatically detected original size appears to the  
right of the [Original] key.  
Auto/Greyscale  
Mono2  
Quick File  
(2)  
Touch the [Scan Size] key.  
OK  
Scan/Original  
Scan Size  
100% Send Size  
Auto  
A4  
Auto  
Image Orientation  
2-Sided  
Booklet  
2-Sided  
Tablet  
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Touch the [Size Input] key.  
OK  
Scan/Original  
Auto  
A4  
Manual  
A5  
A5R  
B5  
B5R  
A4  
B4  
A3  
AB  
Inch  
3
A4R  
Long Size  
Size Input  
(1), (2)  
(3)  
Enter the scan size (original size).  
(1) Touch the [X] key and enter the X  
(horizontal) dimension with the  
OK  
OK  
Scan/Original  
keys.  
Cancel  
Size Input  
(2) Touch the [Y] key and enter the Y (vertical)  
(64~432)  
dimension with the  
keys.  
420  
X
Y
mm  
(64~297)  
mm  
297  
(3) Touch the [OK] key.  
4
5
Touch the [OK] key next to the [Cancel] key to complete  
the setting and return to the screen of step 3.  
System Settings (Administrator): Original Size Detector Setting  
This is used to set the size entry screen to "mm units" or "inch units".  
Touch the [OK] key.  
The specified size appears in the [Scan Size] key.  
OK  
Scan/Original  
Scan Size  
Send Size  
X420 Y297  
Auto  
Image Orientation  
2-Sided  
Booklet  
2-Sided  
Tablet  
• When the scan size is specified by numerical values, the send size cannot be specified.  
• When the automatic document feeder is used, an original longer than 432 mm (17") can be scanned (maximum width  
800 mm (31-1/2")). In this case, touch the [Long Size] key in the screen of step 3.  
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Specifying the send size of the image  
Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If  
a send size smaller than the scan size is selected, the image will be reduced.  
• The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by  
numerical values.  
• The send size cannot be specified when [TIFF-S] is selected for the format in Internet fax mode. (The send size is fixed at  
A4R (8-1/2" x 11"R).)  
(1)  
Select the mode and display the image  
settings screen.  
Scan  
Internet Fax  
Fax  
Scan:  
USB Mem. Scan  
Auto  
Send:  
PC Scan  
Auto  
Address Book  
Original  
Exposure  
A4  
Text  
(1) Touch the tab of the mode that you wish to  
use.  
Address Entry  
Send Settings  
Address Review  
File  
Auto  
200X200dpi  
PDF  
Resolution  
File Format  
Colour Mode  
Special Modes  
(2) Touch the [Original] key.  
PDF  
1
2
Auto/Greyscale  
Mono2  
Quick File  
(2)  
Touch the [Send Size] key.  
OK  
Scan/Original  
Scan Size  
100% Send Size  
Auto  
A4  
Auto  
Image Orientation  
2-Sided  
Booklet  
2-Sided  
Tablet  
(1)  
(2)  
Specify the send size.  
(1) Touch the desired send size key.  
(2) Touch the [OK] key.  
OK  
Scan/Original  
Auto  
A4  
Manual  
A5  
A5R  
B5  
B5R  
A4  
B4  
AB  
A3  
Inch  
A4R  
3
• Depending on the paper size specified for the "Scan Size", it may not be possible to select some sizes for the "Send  
Size". Size keys that cannot be specified for the "Send Size" are greyed out to prevent selection.  
• To specify an inch size for the send size, touch the [AB Inch] key to highlight the [Inch] side and then specify the  
send size.  
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(2)  
Specify the orientation in which the  
original is placed.  
OK  
Scan/Original  
(1) Touch the appropriate [Image Orientation]  
key.  
Scan Size  
Auto A4  
141% Send Size  
A3  
If this setting is not correct when sending an image with a  
changed ratio, a suitable image may not be transmitted.  
Image Orientation  
(2) Touch the [OK] key.  
2-Sided  
Booklet  
2-Sided  
Tablet  
4
(1)  
The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size".  
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CHANGING THE EXPOSURE AND EXPOSURE MODE  
(ORIGINAL IMAGE TYPE)  
The exposure can be changed to match the darkness of the original. In scan mode and USB memory mode, the  
exposure mode can be set to match the original image type.  
Refer the following tables to select appropriate settings.  
How to select the exposure  
Exposure  
When to select  
This setting automatically adjusts the exposure for light and dark parts of the original.  
Select this setting when the original consists of dark text.  
Auto  
1-2  
3
Manual  
Select this setting for a normal original (neither dark nor light).  
Select this setting when the original consists of faint text.  
4-5  
How to select the original image type  
Setting  
Description  
This mode provides the best balance for scanning an original which contains both text and  
printed photographs, such as a magazine or catalogue.  
Text/Prtd. Photo  
Text/Photo  
This mode provides the best balance for scanning an original which contains both text and  
photographs, such as a text document with a photo pasted on.  
Text  
Use this mode for regular text documents.  
Use this mode to scan photos.  
Photo  
This mode is best for scanning printed photographs, such as photos in a magazine or  
catalogue.  
Printed Photo  
Map  
This mode is best for scanning the colour shading and fine details found on most maps.  
(1)  
Select the mode and display the  
exposure settings screen.  
Scan  
Internet Fax  
Fax  
Scan:  
USB Mem. Scan  
Auto Send:  
PC Scan  
Auto  
Address Book  
Original  
Exposure  
A4  
Text  
(1) Touch the tab of the mode that you wish to  
use.  
Address Entry  
Send Settings  
Address Review  
File  
Auto  
200X200dpi  
PDF  
Resolution  
File Format  
Colour Mode  
Special Modes  
(2) Touch the [Exposure] key.  
PDF  
1
Auto/Greyscale  
Mono2  
Quick File  
(2)  
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Read the displayed message and touch  
the [OK] key.  
When Fax/I-Fax address is included,  
exposure setting shared among Fax/  
I-Fax/ Scanner mode is selected.  
This message does not appear in USB memory mode or  
Internet fax mode. Go to the next step.  
OK  
2
If a broadcast transmission is performed that includes both scan mode destinations and Internet fax destinations, the  
exposure settings for Internet fax mode will have priority.  
Select the exposure and original image  
type.  
Scan mode, USB memory mode  
(1)  
(2)  
(3)  
(4)  
(1) Touch the [Manual] key.  
(2) Adjust the exposure with the  
keys.  
OK  
Scan/Exposure  
When the exposure is set to [Auto], the  
cannot be used.  
The exposure darkens when the  
keys  
Auto  
Original Image Type  
Text  
Manual  
key is touched,  
Text/  
Prtd.Photo  
Text/Photo  
Map  
and lightens when the  
key is touched.  
Printed  
Photo  
Photo  
To return to auto exposure adjustment, touch the [Auto]  
key.  
5
1
3
(3) Select the original image type.  
Moiré Reduction  
Touch the original image type key that matches the  
original image type.  
Internet fax mode  
(4) Touch the [OK] key.  
(1)  
(2)  
(4)  
3
OK  
Internet Fax/Exposure  
Auto  
Manual  
5
1
3
• In Internet fax mode, the original image type and moiré reduction cannot be selected.  
• When the exposure is set to [Auto], [Printed Photo], [Photo] and [Map] do not appear.  
• When the original image type is set to [Printed Photo], [Photo], or [Map], [Auto] will not appear.  
• To reduce the occurrence of line patterns (moiré effect) when scanning printed matter, touch the [Moiré Reduction]  
checkbox so that a checkmark  
appears.  
When using the document glass to scan multiple original pages, the exposure setting can be changed each time you change  
pages. When using the automatic document feeder, the exposure setting cannot be changed once scanning has begun.  
(However, when "Job Build" is used in the special modes, the exposure can be changed each time a new set of originals is  
inserted.)  
System Settings (Administrator): Default Exposure Settings  
This is used to change the default exposure setting.  
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CHANGING THE RESOLUTION  
The resolution setting can be selected.  
(1)  
Select the mode and display the image  
settings screen.  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
Auto Send:  
PC Scan  
Auto  
Address Book  
A4  
Text  
(1) Touch the tab of the mode that you wish to  
use.  
Address Entry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
200X200dpi  
PDF  
Resolution  
File Format  
Colour Mode  
Special Modes  
(2) Touch the [Resolution] key.  
PDF  
1
Auto/Greyscale  
Mono2  
Quick File  
(2)  
Select the resolution.  
Scan mode, USB memory mode  
(1)  
(1) Touch the key of the desired resolution.  
(2) Touch the [OK] key.  
(2)  
OK  
Scan/Resolution  
100X100dpi  
200X200dpi  
300X300dpi  
400X400dpi  
600X600dpi  
Internet fax mode  
2
(1)  
(2)  
OK  
Internet Fax/Resolution  
200X100dpi  
200X200dpi  
200X400dpi  
400X400dpi  
600X600dpi  
Half Tone  
In Internet fax mode, the [Half Tone] key can be touched to select halftone (except when [200X100dpi] is selected).  
When the original has many gradations of light and dark such as a photo or colour illustration, halftone provides a  
more attractive image than regular transmission.  
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How to select the resolution  
For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible.  
For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high  
resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event,  
reduce the number of pages scanned or take other measures to decrease the file size.  
• When using the document glass to scan multiple original pages, the resolution setting can be changed each time you  
change pages. When using the automatic document feeder, the resolution setting cannot be changed once scanning has  
begun. (However, when "Job Build" is used in the special modes, the resolution can be changed each time a new set of  
originals is inserted.)  
• When [TIFF-S] is selected for the format in Internet fax mode, only [200X100dpi] or [200X200dpi] can be selected.  
System Settings (Administrator): Initial Resolution Setting  
This is used to change the default resolution setting.  
CHANGING THE FILE FORMAT  
Changing the format (scan mode and USB memory mode)  
The file format (file type and compression mode/compression ratio) for sending a scanned image can be changed at the  
time of transmission. In addition, if the scanned originals are divided into separate files, the number of pages per file can  
be changed.  
The file format for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can  
change the format at the time of transmission.  
(1)  
(1)  
Select the mode and display the image  
settings screen.  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
PC Scan  
Auto  
Address Book  
Auto  
Send:  
A4  
(1) Touch the tab of the mode that you wish to  
use.  
Address Entry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
200X200dpi  
PDF  
Text  
Resolution  
File Format  
Colour Mode  
Special Modes  
(2) Touch the [File Format] key.  
PDF  
1
2
Auto/Greyscale  
Mono2  
Quick File  
(2)  
Read the displayed message and touch  
the [OK] key.  
The message does not appear in USB memory mode. Go to  
the next step.  
Select a file format to apply it to  
all scan destinations.  
OK  
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Set the format.  
Scanning in Mono2  
(1) Select the file type.  
(1)  
(2)  
(2) Select the compression mode.  
OK  
Scan/File Format  
File Type  
Compression Mode  
None  
PDF  
TIFF  
Encrypt PDF  
Programmed  
MH (G3)  
B/W  
Colour/Grey  
MMR (G4)  
(1-99)  
Specified Pages per File  
Scanning in colour/greyscale  
(1) Touch the indicated key to select  
[Colour/Greyscale] mode.  
(2)  
(3)  
(1)  
OK  
Scan/File Format  
3
When [Colour/Greyscale] is highlighted,  
[Colour/Greyscale] mode is selected.  
File Type  
Compression Ratio  
Low  
PDF  
TIFF  
JPEG  
(2) Select the file type.  
Encrypt PDF  
Programmed  
Medium  
High  
B/W  
Colour/Grey  
(3) Select the compression ratio.  
High compression results in a smaller file size, however,  
the image quality is slightly degraded.  
(1-99)  
Specified Pages per File  
• The [Programmed] key does not appear in USB memory mode.  
• When this screen is displayed, the setting screen of [B/W] mode initially appears.  
• The format setting for [B/W] mode is the file format that is used when the [BLACK & WHITE START] key (  
pressed with the B/W mode set to [Mono2].  
) is  
• The format setting for [Colour/Greyscale] mode is the file format that is used when the [COLOUR START] key  
(
) is pressed, or when the [BLACK & WHITE START] key (  
[Greyscale].  
• The file type of [B/W] mode and the file type of [Colour/Greyscale] mode are linked. The file type cannot be set  
) is pressed with the B/W mode set to  
separately for each. (When [JPEG] is selected for [Colour/Greyscale] mode, [TIFF] is automatically selected for  
[B/W] mode.)  
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(3)  
To change the number of pages per file,  
enter the number of pages and exit the  
format settings.  
OK  
Scan/File Format  
File Type  
Compression Ratio  
Low  
PDF  
TIFF  
JPEG  
(1) Touch the [Specified Pages per File]  
Medium  
High  
Encrypt PDF  
Programmed  
checkbox so that a checkmark  
appears.  
B/W  
Colour/Grey  
(2) Set the number of pages per file with the  
keys.  
(1-99)  
Specified Pages per File  
1
(3) Touch the [OK] key.  
4
(1)  
(2)  
• When a checkmark does not appear in the [Specified Pages per File] checkbox  
scanned pages.  
, one file is created for all  
• When [Specified Pages per File] is selected, consecutive numbers are added to the created file names.  
• When [JPEG] is selected for the file type, one file is created for each page (a file cannot be created for multiple  
pages). For this reason, the [Specified Pages per File] checkbox does not appear.  
When [Encrypt PDF] is selected, a password entry screen will appear when the [START] key is pressed to begin scanning  
and transmission.  
Touch the [Entry] key in the displayed screen to open the keyboard screen. Enter a password (maximum of 32 characters)  
and touch the [OK] key. Scanning and transmission will begin.  
System Settings (Administrator): Initial File Format Setting  
This sets the default file format setting for scanner transmission.  
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Changing the format (Internet fax mode)  
The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not  
support full mode (it only supports simple mode), follow the steps below to select [TIFF-S].  
(1)  
Switch to Internet fax mode and display  
the file format settings screen.  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
Auto Send:  
PC Scan  
Auto  
Address Book  
A4  
(1) Touch the [Internet Fax] tab.  
(2) Touch the [File Format] key.  
Address Entry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
Resolution  
File Format  
Special Modes  
200X100dpi  
TIFF-F  
1
2
Quick File  
I-Fax Manual  
Reception  
(2)  
(1)  
(2)  
Select the file format.  
(1) Touch the key of the desired format.  
OK  
Internet Fax/File Format  
If you selected [TIFF-F], select the compression mode.  
(2) Touch the [OK] key.  
File Type  
Compression Mode  
TIFF-S  
TIFF-F  
MH (G3)  
MMR (G4)  
When [TIFF-S] is selected, the transmission settings are restricted as follows:  
• Resolution:  
The selections are [200X100dpi] and [200X200dpi]. If [TIFF-S] is selected after [200X400dpi],  
[400X400dpi] or [600X600dpi] is selected, the resolution automatically changes to [200X200dpi].  
• Send size:  
Always A4R (8-1/2" x 11"R). If [TIFF-S] is selected after the send size is changed, the send size is  
automatically changed to A4R (8-1/2" x 11"R). If a size larger than A4 (8-1/2" x 11") is scanned, the size  
will automatically be reduced to A4R (8-1/2" x 11"R). When this format is included in a broadcast  
transmission, the image will be transmitted to all destinations at A4R (8-1/2" x 11"R).  
• Special modes: When a ratio setting is selected and the original size is entered, Dual Page Scan, Card Shot, 2in1, and  
Mixed Size Original cannot be used.  
System Settings (Administrator): Compression Setting  
This is used to set the default compression mode for Internet fax transmission.  
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CHANGING THE COLOUR MODE  
This procedure is used to change the colour mode used to scan the original when the [COLOUR START] key (  
)
or the [BLACK & WHITE START] key (  
) is pressed.  
This function cannot be used in Internet fax mode.  
Start key  
Mode  
Scanning method  
The machine detects whether the original is colour or black and white and  
automatically selects full colour or black and white (Mono2 or Greyscale)  
scanning.  
Auto  
[COLOUR START]  
key  
The original is scanned in full colour. This mode is best for full colour  
originals such as catalogues.  
Full Colour  
Mono2  
Colours in the original are scanned as black or white. This mode is best for  
text-only originals.  
[BLACK & WHITE  
START] key  
The colours in the original are scanned in black and white as shades of  
grey (greyscale).  
Greyscale  
(1)  
(1)  
Select the mode and display the colour  
mode settings screen.  
Scan  
Internet Fax  
Fax  
USB Mem. Scan  
PC Scan  
Auto  
Address Book  
Original  
Exposure  
Scan:  
Auto  
Auto  
Send:  
A4  
(1) Touch the tab of the mode that you wish to  
use.  
Address Entry  
Send Settings  
Address Review  
File  
Text  
Resolution  
File Format  
Colour Mode  
Special Modes  
200X200dpi  
PDF  
(2) Touch the [Colour Mode] key.  
PDF  
1
2
Auto/Greyscale  
Mono2  
Quick File  
(2)  
Select the colour mode.  
OK  
Scan/Colour Mode  
Colour Mode  
(1) Touch the key of the mode to be used when  
Full Colour  
Auto  
the [COLOUR START] key (  
) is pressed.  
Mono2  
You can select whether black & white scanning will take  
place in Mono2 or greyscale when [Auto] is selected and a  
black and white original is scanned. Note that if the file  
Greyscale  
Greyscale  
format is set to JPEG, scanning will take place in greyscale.  
B/W Mode  
Mono2  
(2) Touch the key of the mode to be used when the  
[BLACK & WHITE START] key (  
) is pressed.  
(1)  
(2)  
(3)  
(3) Touch the [OK] key.  
System Settings (Administrator): Default Colour Mode Settings  
The default colour mode can be changed.  
System Settings (Administrator): Disable Change of B/W Setting in Auto Mode  
This prohibits selection of the black and white original scanning setting when [Auto] is selected for the colour mode.  
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SPECIAL MODES  
4
This chapter explains special modes that can be used in scan send mode.  
SPECIAL MODES  
When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. When the [OK]  
key is touched in the special modes screen, the selected settings are entered and the base screen reappears.  
Scan mode, USB memory mode, Data entry mode  
Scan  
Internet Fax  
Fax  
USB Mem. Scan  
PC Scan  
OK  
Scan/Special Modes  
Address Book  
Original  
Scan:  
Auto Send:  
Auto  
A4  
Text  
(1)  
(2)  
(3)  
(6)  
Dual Page  
Scan  
Address Entry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
200X200dpi  
PDF  
Program  
Erase  
Resolution  
File Format  
Colour Mode  
Special Modes  
Suppress  
Background  
(4)  
(5)  
(8)  
Timer  
Card Shot  
PDF  
(7)  
Job  
Build  
Mixed  
Original  
Size(9)  
Slow Scan  
Mode  
Auto/Greyscale  
Mono2  
(10)  
(11)  
Quick File  
File  
Quick File  
1, 2  
(1) [Program] key*  
(7) [Job Build] key  
72)  
Build) (page 87)  
(2) [Erase] key  
(8) [Mixed Size Original] key  
(3) [Dual Page Scan] key  
(9) [Slow Scan Mode] key  
1
1
(4) [Timer] key*  
(10) [File] key*  
Touch this to use the File function of document filing  
mode. For more information on File, see the Document  
Filing Guide.  
(5) [Suppress Background] key  
1
(11) [Quick File] key*  
Touch this to use the Quick File function of document  
filing mode. For more information on Quick File, see the  
Document Filing Guide.  
(6) [Card Shot] key  
*1 Does not appear in USB memory mode.  
*2 Does not appear in data entry mode.  
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Internet fax mode  
There are two special mode menu screens in Internet fax mode. Touch the  
keys to switch between the two  
screens.  
The keys explained below can only be used in Internet fax mode. The other keys are the same as those explained in  
1st screen  
2nd screen  
OK  
OK  
Internet Fax/Special Modes  
Internet Fax/Special Modes  
(2)  
Transaction  
Report  
Dual Page  
Scan  
Program  
Timer  
Erase  
1
2
2
2
(1)  
2in1  
Card Shot  
Slow Scan  
Mode  
Job  
Build  
Mixed Size  
Original  
File  
Quick File  
(1) [2in1] key  
(2) [Transaction Report] key  
Special modes can generally be combined with other special modes, however, there are some combinations that are not  
possible. If a prohibited combination is selected, a message will appear in the touch panel.  
[OK] key and [Cancel] key  
In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as  
follows:  
OK  
OK  
Scan/Special Modes  
Erase  
(A)  
(B)  
Cancel  
(C)  
Edge  
Erase  
Centre  
Erase  
Edge+Centre  
Erase  
Edge  
10  
(0~20)  
mm  
(A) Enter the selected special mode setting and return to the base screen.  
(B) Enter the selected special mode setting and return to the special mode menu screen. Touch this key when you wish  
to continue selecting other special mode settings.  
(C) During selection of special mode settings, this key returns you to the special mode menu screen without saving the  
settings. When settings have been completed, this cancels the settings and returns you to the special mode menu  
screen.  
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STORING SCAN OPERATIONS (Programs)  
A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send  
an image, they can be retrieved with ease.  
For example, suppose A4 (8-1/2" x 11") size documents are scanned into a file and sent to each branch office once a month.  
(1) The same documents are sent to each branch office  
(2) Each page of a bound document is successively transmitted  
(3) Smudges on the edges of the documents are erased before transmission  
When a job program is not stored  
When a job program is stored  
Enter the address of each branch office.  
Touch a stored program key.  
Select Dual Page Scan  
Select Erase settings  
Press the [START] key.  
The originals are scanned and transmitted.  
Press the [START] key.  
The originals are scanned and transmitted.  
Considerable time is required to send the documents each  
month because the above settings must be selected.  
In addition, mistakes may occasionally be made when  
selecting the settings, so incorrect transmissions may occur.  
When a program is used, settings are selected with ease by  
simply pressing the stored key.  
In addition, transmission takes place based on the stored  
settings so there are no chances for mistakes.  
Programs are stored, edited, and deleted using "Address Control" in the system settings. See "Program" in the  
System Settings Guide.  
Programs can also be stored in the Web pages. Click [Job Programs] and then [Program Registration] in the Web page menu.  
• The settings stored in a program will be retained even after the program is used for transmission. The same settings can  
be used repeatedly for transmission.  
• The following settings can be stored in programs.  
• Image send mode: Scan, Internet fax  
• Destinations  
• Image settings: Exposure, Resolution  
• Special modes: Erase, Dual Page Scan, Suppress Background, 2in1  
• Up to 48 programs can be stored.  
• Up to 500 destinations can be stored in one program. (If a Scan to Network Folder destination is selected, only one  
destination can be stored.)  
• This function cannot be used in USB memory mode or data entry mode.  
Place the original.  
1
Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program.  
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Select the special modes.  
(1) Touch the [Special Modes] key.  
2
3
(2) Touch the [Program] key.  
SPECIAL MODES (page 70)  
(1)  
(2)  
Retrieve the stored program.  
(1) Touch the desired program key.  
(2) Touch the [OK] key.  
OK  
Program  
Program 1  
Program  
Program 2  
Program  
1
2
3
4
Program 5  
Program 7  
Program 9  
Program 11  
Program 6  
Program 8  
Program 10  
Program 12  
Program:Program  
1
Select additional settings.  
Scan  
Internet Fax  
Original  
Fax  
USB Mem. Scan  
Auto Send:  
PC Scan  
Auto  
Select any settings or functions that you wish to use that cannot  
be stored in a program. The following items can be selected.  
• Image Settings: original scan size, send size, 2-sided  
scanning, file format, colour mode  
Scan:  
A4  
Text  
Exposure  
Auto  
200X200dpi  
PDF  
Send Settings  
Address Review  
File  
Resolution  
File Format  
Colour Mode  
Special Modes  
• Send settings  
PDF  
• Special modes: Timer Transmission, Card Shot, Job Build,  
Mixed Size Original, Slow Scan Mode, File,  
Quick File, Transaction Report  
Auto/Greyscale  
Mono2  
4
Quick File  
• The screen that appears will vary depending on the destination stored in the program.  
• The mode cannot be changed here.  
• Functions stored in the program cannot be cancelled here.  
Press the [COLOUR START] key  
) or the [BLACK & WHITE  
or  
(
START] key (  
).  
Scanning begins.  
• If you inserted the original pages in the document feeder  
tray, all pages are scanned.  
A beep will sound to indicate that scanning is finished.  
• If you are scanning the original on the document glass, scan  
each page one page at a time.  
5
When scanning finishes, place the next original and press  
the [COLOUR START] key (  
) or the [BLACK &  
WHITE START] key ( ). Repeat until all pages have been  
scanned and then touch the [Read-End] key.  
A beep will sound to indicate that scanning is finished.  
To cancel scanning...  
Press the [STOP] key (  
) to cancel the operation.  
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ERASING PERIPHERAL SHADOWS ON THE  
IMAGE (Erase)  
The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function  
erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the  
shadows.)  
Scanning a thick book  
Not using the erase  
function  
Using the erase  
function  
Shadows appear here  
Shadows appear in the  
image.  
No shadows appear.  
Erase modes  
Edge Erase  
Centre Erase  
Edge + Centre Erase  
• Shadows at the edges of the original can also be erased when the automatic document feeder is used.  
• When using USB memory mode, connect the USB memory device to the machine before performing the procedure below.  
Place the original.  
Place the original face up in the document feeder tray, or face down on the document glass.  
1
2
Select the special modes.  
(1) Touch the tab of the mode that you wish to use.  
(2) Touch the [Special Modes] key.  
(3) Touch the [Erase] key.  
SPECIAL MODES (page 70)  
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(1)  
(2) (3)  
Select the erase settings.  
(1) Touch the desired erase mode.  
OK  
OK  
Scan/Special Modes  
Erase  
Select one of the three erase modes.  
Cancel  
(2) Set the erasure width with the  
keys.  
0 mm to 20 mm (0" to 1") can be entered.  
3
4
Edge  
Erase  
Centre  
Erase  
Edge+Centre  
Erase  
Edge  
(3) Touch the [OK] key.  
(0~20)  
10  
mm  
(3)  
(2)  
Specify the destination.  
(1) Touch the [Address Book] key in the base  
screen.  
To  
Cc  
5
10  
15  
Condition  
Settings  
BBB BBB  
AAA AAA  
1
2
Address Review  
Address Entry  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
(2) Touch one-touch keys of the destinations  
that you wish to store in the group.  
Global  
Address Search  
(3) Touch the [To] key.  
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
Sort Address  
• When scanning to USB memory, there is no need to specify the destination. Go to step 5.  
• In addition to specification by a one-touch key, a destination can also be specified by a search number. You can  
also manually enter an e-mail address or look up an e-mail address in a global address book. For more information,  
see "2. ENTERING DESTINATIONS" (page 20).  
Press the [COLOUR START] key  
or  
(
) or the [BLACK & WHITE  
START] key (  
).  
Scanning begins.  
• If you inserted the original pages in the document feeder  
tray, all pages are scanned.  
A beep will sound to indicate that scanning is finished.  
• If you are scanning the original on the document glass, scan  
each page one page at a time.  
When scanning of one page finishes, replace it with the next  
5
page and press the [COLOUR START] key (  
) or the  
[BLACK & WHITE START] key ( ). Repeat until all pages  
have been scanned and then press the [Read-End] key.  
A beep will sound to indicate that scanning is finished.  
If the destination is an Internet fax destination, press the [BLACK & WHITE START] key (  
).  
To cancel scanning...  
Press the [STOP] key (  
) to cancel the operation.  
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When the erase function is used, erase takes place at the edges of the original image. If you also use a reduction or an  
enlargement setting, the erase width will change according to the selected ratio. For example, if the erase width setting is  
20 mm (1") and the image is reduced to 50%, the erase width will be 10 mm (1/2").  
To cancel the erase setting...  
Touch the [Cancel] key in the screen of step 3.  
System Settings (Administrator): Erase Width Adjustment  
The default erase width setting is linked to the copy mode system setting, and can be set from 0 mm to 20 mm (0" to 1"). The  
factory default setting is 10 mm (1/2").  
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SCANNING AN ORIGINAL AS TWO  
SEPARATE PAGES (Dual Page Scan)  
The left and right sides of an original can be scanned as two separate pages. This function is useful when you wish to  
successively scan each page of a book or other bound document.  
Example: Scanning the left and right pages of a book  
Book or bound document  
The pages are scanned as two separate pages.  
Example:  
Original scan size  
Transmitted image  
A3 (11" x 17") x 1 page  
A4 (8-1/2" x 11") x 2 pages  
• When using dual page scan, the original must be placed on the document glass.  
• The send size cannot be changed.  
• When using USB memory mode, connect the USB memory device to the machine before performing the procedure below.  
Place the original face down on the  
document glass.  
Align the centre of the original with the appropriate size  
mark  
.
Size mark  
Centreline of  
A3 original  
Centreline of  
11" x 17" original  
1
2
The page on this  
side is scanned first.  
Centreline of original  
A3  
(11" x 17")  
Select the special modes.  
(1) Touch the tab of the mode that you wish to use.  
(2) Touch the [Special Modes] key.  
SPECIAL MODES (page 70)  
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(1)  
(2)  
Select Dual Page Scan.  
(1) Press the [Dual Page Scan] key so that it is  
highlighted.  
OK  
Scan/Special Modes  
Dual Page  
Scan  
Program  
Timer  
Erase  
(2) Touch the [OK] key.  
Suppress  
Background  
Card Shot  
3
4
Job  
Build  
Mixed Size  
Original  
Slow Scan  
Mode  
File  
Quick File  
(3)  
(2)  
Specify the destination.  
(1) Touch the [Address Book] key in the base  
screen.  
To  
Cc  
5
10  
15  
Condition  
Settings  
BBB BBB  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
1
2
Address Review  
Address Entry  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
(2) Touch one-touch keys of the destinations  
that you wish to store in the group.  
Global  
Address Search  
(3) Touch the [To] key.  
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
Sort Address  
• When scanning to USB memory, there is no need to specify the destination. Go to step 5.  
• In addition to specification by a one-touch key, a destination can also be specified by a search number. You can  
also manually enter an e-mail address or look up an e-mail address in a global address book. For more information,  
see "2. ENTERING DESTINATIONS" (page 20).  
Press the [COLOUR START] key (  
or the [BLACK & WHITE START] key (  
Scanning begins.  
)
).  
or  
When scanning finishes, place the next original and press the  
[COLOUR START] key ( ) or the [BLACK & WHITE  
START] key ( ). Repeat until all pages have been scanned  
and then touch the [Read-End] key.  
A beep will sound to indicate that scanning is finished.  
5
If the destination is an Internet fax destination, press the [BLACK & WHITE START] key (  
).  
To cancel scanning...  
Press the [STOP] key (  
) to cancel the operation.  
• To erase shadows caused by the binding of a book or other bound document, use the erase function. (Note, however, that  
"Centre Erase" and "Edge + Centre Erase" cannot be used.)  
• When the scan size of the original is specified by numerical values, this function cannot be used.  
To cancel the dual page scan setting...  
Touch the [Dual Page Scan] key in the screen of step 3 so that it is no longer highlighted, and touch the [OK] key.  
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SENDING AN IMAGE AT A SPECIFIED TIME  
(Timer Transmission)  
This function lets you specify a time at which a transmission or broadcast transmission will automatically take place.  
Transmission begins automatically at the specified time.  
Set a transmission to  
take place at 20:00  
At 20:00, the transmission  
begins automatically  
• When a timer transmission is stored, keep the main power switch in the "on" position. If the main power switch is in the "off"  
position at the specified time, transmission will not take place.  
• When performing a timer transmission, you must scan the original into memory when you set up the transmission. It is not  
possible to leave the document in the auto document feeder or on the document glass and have it scanned at the specified  
time of transmission.  
• Settings selected for a timer transmission (exposure, resolution, special modes, etc.) are automatically cleared after the  
transmission is finished. (However, when the document filing function is used, the scanned original and settings are stored  
on the built-in hard drive. For more information on the document filing function, see the Document Filing Guide.)  
• This function cannot be used in USB memory mode.  
Place the original.  
Place the original face up in the document feeder tray, or face down on the document glass.  
1
2
Select the special modes.  
(1) Touch the tab of the mode that you wish to use.  
(2) Touch the [Special Modes] key.  
(3) Touch the [Timer] key.  
SPECIAL MODES (page 70)  
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(1)  
(2)  
(3)  
Set the time with the  
keys.  
OK  
OK  
(1) Specify the day.  
Scan/Special Modes  
Timer  
Cancel  
If you do not wish to specify a day, select [---]. In this  
case, transmission will begin when the time specified in  
(2) arrives.  
Day of the Week  
Time  
(2) Specify the time (hour, minute)  
10  
00  
hh.  
mm.  
Select the time in 24-hour format.  
3
(3) Touch the [OK] key.  
When this screen is opened, the setting will show the current time. If the time is not correct, press the [CLEAR ALL] key  
(
) to cancel the operation. Correct the time in the system settings and then perform the timer transmission procedure.  
Specify the destination.  
(3)  
(2)  
(1) Touch the [Address Book] key in the base  
screen.  
To  
Cc  
5
10  
15  
Condition  
Settings  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
1
2
Address Review  
Address Entry  
(2) Touch one-touch keys of the destinations  
that you wish to store in the group.  
Global  
Address Search  
(3) Touch the [To] key.  
4
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
Sort Address  
In addition to specification by a one-touch key, a destination can also be specified by a search number. You can also  
manually enter an e-mail address or look up an e-mail address in a global address book. For more information, see "2.  
Press the [COLOUR START] key  
or  
(
) or the [BLACK & WHITE  
START] key (  
).  
Scanning begins.  
• If you inserted the original pages in the document feeder  
tray, all pages are scanned.  
A beep will sound to indicate that scanning is finished.  
• If you are scanning the original on the document glass, scan  
each page one page at a time.  
When scanning finishes, place the next original and press  
5
the [COLOUR START] key (  
) or the [BLACK &  
WHITE START] key ( ). Repeat until all pages have been  
scanned and then touch the [Read-End] key.  
A beep will sound to indicate that scanning is finished.  
• If the destination is an Internet fax destination, press the [BLACK & WHITE START] key (  
• The original is scanned into memory. The original cannot be scanned at a specified time.  
).  
To cancel scanning...  
Press the [STOP] key (  
) to cancel the operation.  
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• The time can be specified up to a week in advance.  
• Up to 94 timer transmissions can be stored at once.  
• If another transmission is in progress when the specified time arrives, the timer transmission will begin after that  
transmission is finished.  
• Other transmissions can be performed as usual after a timer transmission is stored.  
• A timer transmission can be deleted in the job status screen.  
• If a timer transmission is given priority in the job status screen, the time specification is cancelled. The transmission will  
begin as soon as the job in progress is completed.  
To cancel timer transmission...  
Touch the [Cancel] key in the screen of step 3.  
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WHITENING FAINT COLOURS IN THE IMAGE  
(Suppress Background)  
This feature is used to suppress light background areas.  
Level [+]  
The lightness level at which  
suppression takes place  
can be adjusted.  
Level [-]  
• This function cannot be used in Internet fax mode.  
• When using USB memory mode, connect the USB memory device to the machine before performing the procedure below.  
Place the original.  
Place the original face up in the document feeder tray, or face down on the document glass.  
1
Select the special modes.  
(1) Touch the tab of the mode that you wish to use.  
(2) Touch the [Special Modes] key.  
2
(3) Touch the [Suppress Background] key.  
Read the message that appears and then touch the [OK] key.  
SPECIAL MODES (page 70)  
(1)  
(2)  
Select the suppress background setting.  
(1) Adjust the background suppression level.  
OK  
OK  
Scan/Special Modes  
Suppress Background  
Cancel  
Touch the [+] key to suppress only faint background.  
Touch the [-] key to suppress faint to dark background.  
Light areas of the original may be suppressed as background.  
(2) Touch the [OK] key.  
3
1
3
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(3)  
(2)  
Specify the destination.  
(1) Touch the [Address Book] key in the base  
screen.  
To  
Cc  
5
10  
15  
Condition  
Settings  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
1
2
Address Review  
Address Entry  
(2) Touch one-touch keys of the destinations  
that you wish to store in the group.  
Global  
Address Search  
(3) Touch the [To] key.  
4
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
Sort Address  
• When scanning to USB memory, there is no need to specify the destination. Go to step 5.  
• In addition to specification by a one-touch key, a destination can also be specified by a search number. You can  
also manually enter an e-mail address or look up an e-mail address in a global address book. For more information,  
see "2. ENTERING DESTINATIONS" (page 20).  
Press the [COLOUR START] key  
or  
(
) or the [BLACK & WHITE  
START] key (  
).  
Scanning begins.  
• If you inserted the original pages in the document feeder  
tray, all pages are scanned.  
A beep will sound to indicate that scanning is finished.  
• If you are scanning the original on the document glass, scan  
each page one page at a time.  
When scanning finishes, place the next original and press  
5
the [COLOUR START] key (  
) or the [BLACK &  
WHITE START] key ( ). Repeat until all pages have been  
scanned and then touch the [Read-End] key.  
A beep will sound to indicate that scanning is finished.  
When the colour mode setting of the [BLACK & WHITE START] key (  
) is [Mono2], the suppress background  
function will not operate if the [BLACK & WHITE START] key (  
) is pressed.  
To cancel scanning...  
Press the [STOP] key (  
) to cancel the operation.  
To cancel the background suppression setting...  
Touch the [Cancel] key in the screen of step 3.  
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SCANNING BOTH SIDES OF A CARD ONTO  
A SINGLE PAGE (Card Shot)  
This function lets you send the front and reverse sides of a card as a single page, without the need to send each side  
separately.  
Scanned image  
Originals  
Transmission  
Front  
Back  
Example of an A4 (8-1/2" x 11")  
size landscape scan transmission  
Example of an A4 (8-1/2" x 11")  
size portrait scan transmission  
• When using card shot, the original must be placed on the document glass.  
• When using USB memory mode, connect the USB memory device to the machine before performing the procedure below.  
Place the original face down on the  
document glass.  
1
Select the special modes.  
(1) Touch the tab of the mode that you wish to use.  
(2) Touch the [Special Modes] key.  
2
(3) Touch the [Card Shot] key.  
SPECIAL MODES (page 70)  
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(1)  
(A)  
(B) (2)  
Specify the original size.  
OK  
OK  
(1) Enter the original size.  
Scan/Special Modes  
Card Shot  
Cancel  
• Touch the [X] key and enter the horizontal dimension  
(X) of the original with the  
• Touch the [Y] key and enter the vertical dimension (Y)  
of the original with the keys.  
(A) To return the original size to the default size, touch the  
[Size Reset] key.  
keys.  
(25~210)  
mm  
X
Y
86  
Fit to  
Send Size  
(25~210)  
mm  
54  
Size Reset  
(B) To automatically enlarge or reduce the image to fit the  
send size, touch the [Fit to Send Size] key. If you wish  
to scan the original at the entered original size, there  
is no need to touch this key.  
3
(2) Touch the [OK] key.  
Y
X
• The send size will be selected automatically based on the entered original size.  
• After selecting Card Shot, you can touch the [Original] key in the base screen to change the original scan size or the  
send size. In this case, the screen of this step appears when you touch the scan size key. For the procedure for  
setting the send size, see "Specifying the send size of the image" (page60).  
(3)  
(2)  
Specify the destination.  
(1) Touch the [Address Book] key in the base  
screen.  
To  
Cc  
5
10  
15  
Condition  
Settings  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
1
2
Address Review  
Address Entry  
(2) Touch one-touch keys of the destinations  
that you wish to store in the group.  
Global  
Address Search  
(3) Touch the [To] key.  
4
5
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
Sort Address  
• When scanning to USB memory, there is no need to specify the destination. Go to step 5.  
• In addition to specification by a one-touch key, a destination can also be specified by a search number. You can  
also manually enter an e-mail address or look up an e-mail address in a global address book. For more information,  
see "2. ENTERING DESTINATIONS" (page 20).  
Press the [COLOUR START] key  
or  
(
) or the [BLACK & WHITE  
START] key (  
of the card.  
) to scan the front side  
If the destination is an Internet fax destination, press the [BLACK & WHITE START] key (  
).  
To cancel scanning...  
Press the [STOP] key (  
) to cancel the operation.  
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Turn the card over and press the  
[COLOUR START] key (  
[BLACK & WHITE START] key (  
) or the  
) to  
or  
scan the reverse side of the card.  
Press the same [START] key that was used to scan the front  
side.  
6
7
Before scanning the back of the card, you can touch the [Configure] key in the touch panel to change the exposure.  
To cancel scanning...  
Press the [STOP] key (  
) to cancel the operation.  
Touch the [Read-End] key.  
Place next original.  
(Pg.No.x)  
Press [Start].  
When finished, press [Read-End].  
Configure  
Read-End  
If you will continue by scanning the front of the card, you can touch the [Configure] key to change the exposure,  
resolution, scan size, and send size.  
The ratio cannot be specified and "Rotation Sending Setting" cannot be selected.  
To cancel Card Shot...  
Touch the [Cancel] key in the screen of step 3.  
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SCANNING MANY ORIGINALS AT ONCE  
(Job Build)  
This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic  
document feeder, and transmit the pages in a single transmission. Use this function when the number of originals that  
you wish to scan exceeds the maximum number of sheets that can be inserted in the automatic document feeder at  
once.  
When scanning originals that are separated into sets, scan the set that has the first page first. The settings that you  
select for the first set can be used for all remaining sets.  
Originals  
Originals are  
scanned in  
Transmission  
separate sets  
1
1
1
1
101  
When using USB memory mode, connect the USB memory device to the machine before performing the procedure below.  
Insert the originals face up in the  
document feeder tray.  
Indicator  
line  
Insert the originals all the way into the document feeder tray.  
Multiple originals can be placed in the document feeder tray.  
The stack of originals must not be higher than the indicator line  
on the tray.  
1
2
Select the special modes.  
(1) Touch the tab of the mode that you wish to use.  
(2) Touch the [Special Modes] key.  
SPECIAL MODES (page 70)  
(1)  
Select job build mode.  
(2)  
(1) Touch the [Job Build] key so that it is  
highlighted.  
OK  
Scan/Special Modes  
Dual Page  
Scan  
Program  
Timer  
Erase  
(2) Touch the [OK] key.  
Suppress  
Background  
Card Shot  
3
Slow Scan  
Mode  
Job  
Build  
Mixed Size  
Original  
File  
Quick File  
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(3)  
(2)  
Specify the destination.  
(1) Touch the [Address Book] key in the base  
screen.  
To  
Cc  
5
10  
15  
Condition  
Settings  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
1
2
Address Review  
Address Entry  
(2) Touch one-touch keys of the destinations  
that you wish to store in the group.  
Global  
Address Search  
(3) Touch the [To] key.  
4
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
Sort Address  
• When scanning to USB memory, there is no need to specify the destination. Go to step 5.  
• In addition to specification by a one-touch key, a destination can also be specified by a search number. You can  
also manually enter an e-mail address or look up an e-mail address in a global address book. For more information,  
see "2. ENTERING DESTINATIONS" (page 20).  
Press the [COLOUR START] key  
or  
(
) or the [BLACK & WHITE  
START] key (  
originals.  
) to scan the first set of  
5
6
If the destination is an Internet fax destination, press the [BLACK & WHITE START] key (  
).  
To cancel scanning...  
Press the [STOP] key (  
) to cancel the operation.  
Insert the next set of originals and press  
the [COLOUR START] key (  
) or  
the [BLACK & WHITE START] key (  
).  
or  
Press the [START] key pressed in step 5.  
Repeat until all originals have been scanned.  
To cancel scanning...  
Press the [STOP] key (  
) to cancel the operation. All scanned data will be cleared.  
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Touch the [Read-End] key.  
Place next original.  
(Pg.No.x)  
Press [Start].  
When finished, press [Read-End].  
Configure  
Read-End  
7
• If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the  
transmission is reserved.  
• The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original  
page scanned. However, when Job Build is used in combination with "2in1" in the special modes, only the exposure  
can be changed when scanning each even-numbered page of the original pages.  
If the memory becomes full during scanning, a message will appear and the transmission will be cancelled.  
To cancel the job build function....  
Touch the [Job Build] key in the screen of step 3 so that it is not highlighted.  
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SCANNING ORIGINALS OF DIFFERENT  
SIZES (Mixed Size Original)  
This feature lets you scan originals of different sizes at the same time; for example, B4 (8-1/2" x 14") size originals  
mixed together with A3 (11" x 17") size originals. When scanning the originals, the machine automatically detects the  
size of each original.  
Originals  
(B4 (8-1/2" x 14") original mixed  
Files created  
in with A3 (11" x 17") originals)  
1st page  
2nd to 4th pages  
B4  
A3  
B4  
A3  
Scanned in at B4  
(8-1/2" x 14")  
size  
Scanned in at  
A3 (11" x 17")  
size  
This feature can only be used with the following combinations of original sizes:  
• A3 and B4  
• A4R and B5  
• A3 and B5  
• B4 and A4R  
• B4 and A4  
• B4 and A5  
• A4 and B5  
• B5 and A5  
• 11" x 17" and 8-1/2" x 14"  
• 11" x 17" and 8-1/2" x 13"  
• 11" x 17" and 5-1/2" x 8-1/2"  
When using USB memory mode, connect the USB memory device to the machine before performing the procedure below.  
Insert the originals face up in the  
document feeder tray.  
Insert the originals with the corners aligned together in the far  
left corner of the document feeder tray.  
Place the originals with  
the corners aligned  
together in the far left  
corner.  
B4  
1
2
B4  
(8-1/2" x 14")  
(8-1/2" x 14")  
A3 (11" x 17")  
Select the special modes.  
(1) Touch the tab of the mode that you wish to use.  
(2) Touch the [Special Modes] key.  
SPECIAL MODES (page 70)  
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(2)  
(1)  
Select the mixed size original setting.  
OK  
(1) Touch the [Mixed Size Original] key so that  
it is highlighted.  
Scan/Special Modes  
Dual Page  
Scan  
Program  
Timer  
Erase  
(2) Touch the [OK] key.  
Suppress  
Background  
Card Shot  
Slow Scan  
Mode  
Job  
Build  
Mixed Size  
Original  
3
File  
Quick File  
If an original scan size has been specified, a message will appear when the [Mixed Size Original] key is touched. To  
enable the Mixed Size Original setting, change the scan size setting to auto and then touch the [Mixed Size Original]  
key again.  
(3)  
(2)  
Specify the destination.  
(1) Touch the [Address Book] key in the base  
screen.  
To  
Cc  
5
10  
15  
Condition  
Settings  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
1
2
Address Review  
Address Entry  
(2) Touch one-touch keys of the destinations  
that you wish to store in the group.  
Global  
Address Search  
(3) Touch the [To] key.  
4
5
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
Sort Address  
• When scanning to USB memory, there is no need to specify the destination. Go to step 5.  
• In addition to specification by a one-touch key, a destination can also be specified by a search number. You can  
also manually enter an e-mail address or look up an e-mail address in a global address book. For more information,  
see "2. ENTERING DESTINATIONS" (page 20).  
Press the [COLOUR START] key (  
or the [BLACK & WHITE START] key (  
Scanning begins. A beep will sound to indicate that scanning is  
finished.  
)
).  
or  
If the destination is an Internet fax destination, press the [BLACK & WHITE START] key (  
).  
To cancel scanning...  
Press the [STOP] key (  
) to cancel the operation.  
If an original scan size is specified after selecting the "Mixed Size Original" setting, the original scan size setting will be  
enabled and the "Mixed Size Original" setting will be cleared.  
To cancel the Mixed Size Original setting...  
Touch the [Mixed Size Original] key in the screen of step 3 so that it is not highlighted.  
System Settings (Administrator): Original Feeding Mode  
The original feeding mode can be set to always scan mixed size originals.  
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SCANNING THIN ORIGINALS (Slow Scan  
Mode)  
Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent  
thin originals from misfeeding.  
A
A
B
B
C
C
D
D
When using USB memory mode, connect the USB memory device to the machine before performing the procedure below.  
Insert the originals face up in the  
document feeder tray.  
Adjust the original guides slowly.  
1
2
If the originals are inserted with too much force, they may crumple and misfeed.  
Select the special modes.  
(1) Touch the tab of the mode that you wish to use.  
(2) Touch the [Special Modes] key.  
SPECIAL MODES (page 70)  
(1) (2)  
Select slow scan mode.  
OK  
Scan/Special Modes  
(1) Touch the [Slow Scan Mode] key so that it is  
highlighted.  
Dual Page  
Scan  
Program  
Timer  
Erase  
(2) Touch the [OK] key.  
Suppress  
Background  
Card Shot  
3
Slow Scan  
Mode  
Job  
Build  
Mixed Size  
Original  
File  
Quick File  
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(3)  
(2)  
Specify the destination.  
(1) Touch the [Address Book] key in the base  
screen.  
To  
Cc  
5
10  
15  
Condition  
Settings  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
1
2
Address Review  
Address Entry  
(2) Touch one-touch keys of the destinations  
that you wish to store in the group.  
Global  
Address Search  
(3) Touch the [To] key.  
4
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
Sort Address  
• When scanning to USB memory, there is no need to specify the destination. Go to step 5.  
• In addition to specification by a one-touch key, a destination can also be specified by a search number. You can  
also manually enter an e-mail address or look up an e-mail address in a global address book. For more information,  
see "2. ENTERING DESTINATIONS" (page 20).  
Press the [COLOUR START] key  
or  
(
) or the [BLACK & WHITE  
START] key ( ).  
Scanning begins. A beep will sound to indicate that scanning is  
finished.  
5
If the destination is an Internet fax destination, press the [BLACK & WHITE START] key (  
).  
To cancel scanning...  
Press the [STOP] key (  
) to cancel the operation.  
When this function is selected, automatic 2-sided scanning is not possible.  
To cancel slow scan mode...  
Touch the [Slow Scan Mode] key in the screen of step 3 so that it is not highlighted.  
System Settings (Administrator): Original Feeding Mode  
This is used to have scanning always take place in slow scan mode.  
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SENDING TWO PAGES AS A SINGLE PAGE  
(2in1)  
Two original pages can be reduced to half their original size and sent together as a single page.  
Portrait-oriented originals  
Transmission  
1
2
1
2
Landscape-oriented originals  
Transmission  
1
2
1
2
This function cannot be used in scan mode, USB memory mode, or data entry mode.  
Place the original.  
When placing the originals, orient them as shown below.  
Document feeder tray  
Originals  
Document glass  
Place the originals face down.  
Place the originals face up.  
Portrait orientation  
1
1
1
1
2
Landscape orientation  
1
2
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Select the special modes.  
(1) Touch the [Internet Fax] tab.  
2
3
(2) Touch the [Special Modes] key.  
SPECIAL MODES (page 70)  
(1)  
(2)  
Select 2in1.  
OK  
(1) Touch the [2in1] key so that it is  
highlighted.  
Internet Fax/Special Modes  
Dual Page  
Scan  
Program  
Timer  
Erase  
(2) Touch the [OK] key.  
1
2
2in1  
Card Shot  
Slow Scan  
Mode  
Job  
Build  
Mixed Size  
Original  
File  
Quick File  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
PC Scan  
Auto  
Touch the [Original] key.  
Address Book  
Address Entry  
Send Settings  
Address Review  
File  
Auto  
Send:  
A4  
Exp
Auto  
Resolution  
File Format  
200X100dpi  
TIFF-F  
4
5
Special Modes  
Quick File  
I-Fax Manual  
Reception  
(2)  
Specify the orientation in which the  
original is placed.  
OK  
Internet Fax/Original  
(1) Touch the "Image Orientation" key with the  
same orientation as the original image.  
Scan Size  
Auto A4  
100% Send Size  
Auto  
If this setting is not correct, a suitable image may not be  
transmitted.  
Image Orientation  
2-Sided  
Booklet  
2-Sided  
Tablet  
(2) Touch the [OK] key.  
(1)  
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(3)  
(2)  
Specify the destination.  
(1) Touch the [Address Book] key in the base  
screen.  
To  
Cc  
5
10  
15  
Condition  
Settings  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
1
2
Address Review  
Address Entry  
(2) Touch one-touch keys of the destinations  
that you wish to store in the group.  
Global  
Address Search  
(3) Touch the [To] key.  
6
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
Sort Address  
In addition to specification by a one-touch key, a destination can also be specified by a search number. You can also  
manually enter an e-mail address or look up an e-mail address in a global address book. For more information, see "2.  
Press the [BLACK & WHITE START] key  
(
).  
Scanning begins.  
• If you inserted the original pages in the document feeder  
tray, all pages are scanned.  
A beep will sound to indicate that scanning is finished.  
• If you are scanning the original on the document glass, scan  
each page one page at a time.  
When scanning finishes, place the next original and press  
the [BLACK & WHITE START] key (  
pages have been scanned and then touch the [Read-End]  
key.  
). Repeat until all  
7
A beep will sound to indicate that scanning is finished.  
The [Configure] key can be touched in the scan-end confirmation screen to change the exposure, resolution, scan  
size, and send size. (However, when scanning each even-numbered page of the original, only the exposure can be  
changed.)  
To cancel scanning...  
Press the [STOP] key (  
) to cancel the operation.  
• Transmission is not possible at a size smaller than the original size.  
• The 2in1 function cannot be used when the original is other than A4, B5, or A5 (8-1/2" x 11" or 5-1/2" x 8-1/2") size.  
• When the scan size of the original is specified by numerical values, this function cannot be used.  
To cancel 2in1...  
Touch the [2in1] key in the screen of step 3 so that it is not highlighted.  
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CHANGING THE PRINT SETTINGS FOR THE  
TRANSACTION REPORT (Transaction  
Report)  
A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast  
transmission is performed. The transaction report contains a description of the transmission (date, start time, name of  
other party, time required, number of pages, result, etc.).  
This function cannot be used in scan mode, USB memory mode, or data entry mode.  
Transaction reports are printed based on conditions set in the system settings; however, you can temporarily select  
different conditions for a transmission. To change the transaction report print conditions at the time of transmission,  
follow the steps below.  
Place the original.  
Place the original face up in the document feeder tray, or face down on the document glass.  
1
Select the special modes.  
(1) Touch the [Internet Fax] tab.  
(2) Touch the [Special Modes] key.  
2
(3) Touch the  
keys to switch through the screens.  
(4) Touch the [Transaction Report] key.  
SPECIAL MODES (page 70)  
(1)  
(2)  
Select print conditions.  
(1) Select the print conditions.  
(2) Touch the [OK] key.  
OK  
OK  
Internet Fax/Special Modes  
Transaction Report  
Cancel  
Always Print  
Print at Error  
Do not Print  
3
Print Original Image  
When the [Print Original Image] checkbox is selected  
transaction report.  
, part of the transmitted original is included on the  
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(3)  
(2)  
Specify the destination.  
(1) Touch the [Address Book] key in the base  
screen.  
To  
Cc  
5
10  
15  
Condition  
Settings  
AAA AAA  
CCC CCC  
EEE EEE  
GGG GGG  
III III  
BBB BBB  
DDD DDD  
FFF FFF  
HHH HHH  
JJJ JJJ  
1
2
Address Review  
Address Entry  
(2) Touch one-touch keys of the destinations  
that you wish to store in the group.  
Global  
Address Search  
(3) Touch the [To] key.  
4
Frequent Use  
ABCD  
EFGHI  
JKLMN  
OPQRST  
UVWXYZ  
Sort Address  
In addition to specification by a one-touch key, a destination can also be specified by a search number. You can also  
manually enter an e-mail address or look up an e-mail address in a global address book. For more information, see "2.  
Press the [BLACK & WHITE START] key  
(
).  
Scanning begins.  
• If you inserted the original pages in the document feeder  
tray, all pages are scanned.  
A beep will sound to indicate that scanning is finished.  
• If you are scanning the original on the document glass, scan  
each page one page at a time.  
5
When scanning finishes, place the next original and press  
the [BLACK & WHITE START] key (  
). Repeat until all  
pages have been scanned and then touch the [Read-End]  
key.  
A beep will sound to indicate that scanning is finished.  
To cancel scanning...  
Press the [STOP] key (  
) to cancel the operation.  
For a broadcast transmission, changes to the transaction report print conditions apply to all destinations.  
To cancel the transaction report setting...  
Touch the [Cancel] key in the screen of step 3.  
System Settings (Administrator): Transaction Report Print Select Setting  
This is used to set the conditions for printing transaction reports.  
The factory default settings are print at  
Single Sending: Print Out All Report/  
below.  
Print Out Error Report Only  
/No Printed Report  
Print Out All Report  
Broadcasting:  
Receiving:  
/Print Out Error Report Only/No Printed Report  
No Printed Report  
Print Out All Report/Print Out Error Report Only/  
System Settings (Administrator): Original Print on Transaction Report  
This is used to have part of the transmitted original printed on the transaction report.  
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CHECKING THE STATUS OF  
TRANSMISSION/RECEPTION  
JOBS  
5
This chapter explains how to check the status of reserved transmission jobs and received Internet faxes.  
JOB STATUS SCREEN  
The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status  
screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode  
that was being used before the key was pressed appears.  
Reserved transmissions and received Internet faxes are referred to as jobs here.  
Example: Pressing the tab in scan mode  
Print Job  
Address  
Internet Fax  
Scan to  
Set Time  
Fax Job  
Pages Status  
Job Queue  
Complete  
1
2
3
4
Broadcast0001  
10:00 04/01 020/003 Connecting  
JOB STATUS  
Waiting  
Waiting  
Waiting  
1
1
10:05 04/01 000/001  
10:22 04/01 000/004  
10:30 04/01 000/010  
AAA AAA  
BBB BBB  
CCC CCC  
Detail  
Priority  
Stop/Delete  
The job status display is in the lower left corner of the touch panel. The job status display can be touched to display the job  
status screen.  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
USB Mem. Scan  
Auto Send:  
PC Scan  
Auto  
Address Book  
Address Entry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
200X200dpi  
PDF  
Text  
Resolution  
File Format  
Colour Mode  
Special Modes  
PDF  
Auto/Greyscale  
Mono2  
Quick File  
Sending  
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JOB QUEUE SCREEN AND COMPLETED JOB SCREEN  
The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in  
progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key  
((2) below).  
Job queue screen  
(1)  
Complete screen  
(1)  
Print Job  
Address  
Internet Fax  
Print Job  
Address  
Scan to  
Start Time  
Fax Job  
Internet Fax  
Scan to  
Set Time  
Fax Job  
Pages Status  
Pages Status  
10:00 04/01 010/003 NG000000  
10:00 04/01 020/003 Connecting  
Waiting  
Broadcast0001  
Job Queue  
Complete  
Job Queue  
Complete  
1
2
3
4
Broadcast0001  
(2)  
(2)  
10:05 04/01 001/001 Send OK  
10:22 04/01 004/004 Send OK  
10:30 04/01 010/010 Send OK  
1
1
Broadcast0002  
Broadcast0003  
DDD DDD  
1
1
10:05 04/01 000/001  
AAA AAA  
BBB BBB  
10:22 04/01 000/004 Waiting  
10:30 04/01 000/010 Waiting  
CCC CCC  
Detail  
Detail  
Call  
(3)  
(4)  
(5)  
(7)  
Priority  
Stop/Delete  
(8)  
(6)  
(9)  
(1) Mode switch tabs  
(6) Job queue screen  
Use these tabs to change the job status screen mode.  
Jobs are shown as keys in the order they were reserved.  
Each key shows information on the job and its current  
status.  
(2) Job status screen selector key  
Touch this key to switch between the job queue screen  
and the completed jobs screen.  
(7) Completed jobs screen [Detail] key  
(3) Job queue screen [Detail] key  
This shows detailed information on the results of  
completed broadcast transmissions and jobs that used  
the document filing function. Select the key of the desired  
job in the completed jobs screen (9) and then touch the  
[Detail] key.  
This shows detailed information on broadcast  
transmission jobs and the status of jobs. Select the key of  
the desired job in the job queue screen (6) and then  
touch the [Details] key.  
(4) [Priority] key  
Touch this key to give priority to a selected job.  
JOB (page 106)  
(8) [Call] key  
Touch this key to call up and use a transmission or  
reception job stored with the document filing function.  
(5) [Stop/Delete] key  
(9) Completed jobs screen  
Touch this key to stop or delete a selected job.  
This shows up to 99 completed transmission or reception  
jobs in each mode. A description of the job and the result  
(status) are shown.  
Jobs that used document filing function, broadcast  
transmission jobs, and received Internet fax forwarding  
jobs are indicated as keys.  
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Job key display  
The following information is shown in the job queue keys and completed job keys that appear in the job status screen.  
Waiting  
AAA AAA  
(3)  
3
10:22  
04/01  
000/004  
(1) (2)  
(5)  
(6)  
(4)  
(1) Displays the number (position) of the job in the job  
queue.  
(6) Status  
Shows the job status.  
When the job currently being transmitted is finished, the  
job moves up one position in the job queue.  
This number does not appear in keys in the completed  
jobs screen.  
• Job in progress  
Display  
Status  
"Connecting"  
"Sending"  
Connecting to the destination.  
Sending data.  
(2) Mode icon  
This indicates the type of job. In the completed jobs  
screen, a colour bar appears next to the icon to indicate  
whether the job was executed in colour or black & white.  
(However, the colour bar icon does not appear in the key  
of a job stored using the document filing function.)  
"Receiving"  
"Stopped"  
Receiving an Internet fax.  
The job has been stopped.  
"Error"  
An error occurred while the job was  
being executed.  
Icon  
Job type  
• Job waiting to be executed  
Scan to E-mail  
Scan to FTP  
Display  
Status  
"Waiting"  
The job is waiting to be executed.  
"Retry Mode"  
The job is being re-attempted due  
to a communication error or other  
problem.  
Scan to Network Folder  
Scan to Desktop  
"Report Wait"  
An Internet fax has been sent for  
which a receive report was  
requested, and the machine is  
waiting for the receive report.  
Internet fax transmission  
Internet fax reception  
PC-I-Fax transmission  
Broadcast transmission  
A day and  
time is  
displayed  
Timer transmission job (the  
specified time is displayed)  
(3) Name of communicating party (address)  
For a transmission, the name or address of the  
destination. For a reception, the address of the sending  
party.  
For a broadcast transmission, the function name and a  
broadcast control number (4-digits).  
(4) Time reserved/Time started  
In the job queue screen, the date and time the job was  
reserved. In the completed jobs screen, the date and  
time the job was started.  
(5) Number of pages  
Shows the number of pages transmitted/total number of  
original pages.  
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• Completed job  
Display  
Status  
"Send OK"  
Transmission was completed.  
"In Memory"  
An Internet fax has been received  
but has not yet been printed.  
"Printed"  
A received Internet fax has been  
printed.  
"Forward OK"  
"Holding"  
A received Internet fax has been  
forwarded.  
Received Internet fax held by print  
hold.  
"Stopped"  
The job was stopped.  
"Number of  
successful  
transmission  
destinations/  
Total  
A broadcast transmission has been  
completed.  
If transmission to 3 destinations  
was successful out of a total of 5,  
"003/005 OK" will appear.  
destinations  
OK"  
"No  
Response"  
An error occurred because there  
was no response from the  
destination.  
"OK Report"  
"NG Report"  
A receive report was requested for  
a transmission, the transmission  
was completed normally, and the  
receive report was received from  
the destination.  
A receive report was requested for  
a transmission, however, the  
transmission did not take place  
correctly and a transmission failed  
report was received.  
"No Report"  
"Received"  
An e-mail was received without an  
attached file and thus printing was  
not possible.  
An e-mail was received, however,  
the attached file was not a TIFF-F  
file or there was no attached file,  
and thus printing was not possible.  
"Rejected"  
An Internet fax was sent from a  
party that is blocked.  
"NGxxxxxx"  
Transmission/reception was not  
successful because a  
communication error occurred (a  
6-digit error code appears in  
xxxxxx.)  
"Error"  
An error occurred while the job was  
being executed.  
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OPERATION WHEN A JOB IN THE JOB QUEUE IS  
COMPLETED  
When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the  
status column.  
Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained  
below.  
Internet fax reception jobs  
While an Internet fax is being received, "Receiving" appears.  
When reception is completed, the job moves to the completed jobs screen and "In Memory" appears.  
When printing ends, the status changes to "Printed" and the job is completed.  
Timer transmission jobs  
A timer transmission job appears at the bottom of the job queue until the specified time arrives.  
When the specified time arrives, the job is executed. If another job is in progress, the timer job is started when the other  
job is completed.  
Internet fax transmission jobs that request a receive report  
After completion of an Internet fax transmission job that requests a receive report, the job is placed on standby at the  
bottom of the job queue screen. "Report Wait" appears in the status column. When the receive report is received from  
the destination, or if the report is not received within the timeout time, the job moves to the completed jobs screen.  
Reception jobs when "Inbound Routing Settings" are enabled  
When "Inbound Routing Settings" are enabled, reception jobs are handled as follows depending on the print setting.  
Received Internet fax is not printed  
"Receiving" appears while the Internet fax is being received. When reception is completed, the job moves to the job  
queue of the job status screen of scan mode.  
Received Internet fax is printed  
When reception is completed, the job moves to the completed jobs screen and "In Memory" appears. When printing  
ends, the status changes to "Printed" and the job is completed. In addition, the job is added to the job queue of the job  
status screen of scan mode. When forwarding received Internet faxes is finished, "Forward OK" appears.  
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CHECKING COMPLETED JOBS  
You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on  
completed jobs that used document filing function, broadcast transmission jobs, and received Internet fax forwarding  
jobs. Touch the key of the job for which you wish to display information in the completed jobs screen and touch the  
[Detail] key. The job detail screen (see below) will appear.  
OK  
Detail  
Broadcast0001  
Retry  
Address  
EEE EEE  
FFF FFF  
Start Time  
10:01 04/01  
10:10 04/01  
Status  
1
1
002  
010  
NG000000  
NG000000  
All Destinations  
File  
Failed  
The job name appears at the top of the job detail screen.  
To view details on the job, touch one of the tabs. The following information appears on each tab.  
Tab name  
Information displayed  
File  
Shows information on a transmission/reception that used document filing function.  
To call up the file and use it, touch the [Call] key.  
Failed  
Shows information on addresses for which communication failed.  
Address: Address name or number  
Start time: Time at which communication began.  
Status: Description of failure (error)  
The [Retry] key can be touched to re-attempt transmission to that address.  
All Destinations  
Shows all addresses specified in the job.  
Address: Address name or number  
Start time: Time at which communication began.  
Status: Communication result  
The [Retry] key can be touched to transmit to all addresses again.  
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STOPPING A SCAN JOB BEING  
TRANSMITTED OR WAITING TO BE  
TRANSMITTED  
Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted.  
JOB STATUS  
Press the [JOB STATUS] key.  
1
(1)  
(1)  
Select the job that you wish to stop.  
Print Job  
Address  
Internet Fax  
Scan to  
Fax Job  
(1) Touch the mode tab of the job to be  
stopped.  
Set Time  
Pages Status  
Broadcast0001  
10:00 04/01 020/003 Connecting  
Waiting  
Job Queue  
Complete  
1
1
1
2
10:05 04/01 000/001  
10:22 04/01 000/004 Waiting  
AAA AAA  
BBB BBB  
CCC CCC  
(2) Touch the key of the job to be stopped.  
(3) Touch the [Stop/Delete] key.  
3
Waiting  
10:30 04/01 000/010  
4
2
3
Detail  
Priority  
Stop/Delete  
(2)  
(3)  
Touch the [Yes] key.  
Delete the job?  
CCC CCC  
10:31 04/01  
No  
Yes  
If you do not want to stop the selected job...  
Touch the [No] key.  
Printing of a received Internet fax cannot be stopped.  
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GIVING PRIORITY TO A SCAN  
TRANSMISSION JOB  
When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If  
you need to give priority to a job and send it ahead of the other jobs, follow the steps below.  
JOB STATUS  
Press the [JOB STATUS] key.  
1
(1)  
(1)  
Select the job to which you wish to give  
priority.  
Print Job  
Address  
Internet Fax  
Scan to  
Fax Job  
Set Time  
Pages Status  
(1) Touch the mode tab of the job to be given  
priority.  
1
Broadcast0001  
10:00 04/01 020/003 Connecting  
Waiting  
Job Queue  
Complete  
1
1
2
10:05 04/01 000/001  
10:22 04/01 000/004 Waiting  
Waiting  
AAA AAA  
BBB BBB  
CCC CCC  
3
(2) Touch the key of the job to be given priority.  
10:30 04/01 000/010  
4
2
(3) Touch the [Priority] key.  
Detail  
Priority  
The selected job moves up to the position immediately  
following the job in progress. The job will be executed  
when the job in progress is completed.  
Stop/Delete  
(2) (3)  
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CHECKING THE INTERNET FAX ACTIVITY  
LOG (Image Sending Activity Report)  
You can have the machine print a log of recent image sending activity (date, name of other party, time required, result,  
etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred.  
The most recent 199 transactions are included in the report.  
You can have the machine print the Image Sending Activity Report each time the number of transactions reaches 200,  
or at a specified time (once a day only).  
The contents of the Image Sending Activity Report are erased when the report is printed, and thus it cannot be reprinted.  
System Settings (Administrator): Activity Report Print Select Setting  
This is used to set the conditions for printing activity reports. The factory default setting is not to print.  
The Image Sending Activity Report can be set to print each time the number of transactions reaches 200, or at a specified  
time (once a day only).  
INFORMATION APPEARING IN THE RESULT COLUMN  
Error types and other information are printed in the result column of transaction and activity reports. When a transaction  
report or activity report is printed, check the result of the transaction in the result column and take action as needed.  
Examples of messages that are printed in the result column  
Message  
Explanation  
OK  
The transaction was completed normally.  
OK REPORT  
A receive report was requested for a transmission, the transmission was completed normally, and  
the receive report was received from the destination.  
CANCEL  
A transmission was stopped while in progress, or a reserved transmission job was cancelled.  
The memory became full during reception.  
MEM. FULL  
REJECTED  
NG REPORT  
An Internet fax was sent from a party that is blocked.  
A receive report was requested for a transmission, however, the transmission did not take place  
correctly and a transmission failed report was received.  
NO REPORT  
A receive report was requested for a transmission, however, a report was not received within the  
timeout time.  
NG LIMIT  
Transmission was not possible because the file size exceeded the machine's file size limit setting.  
RECEIVED  
An e-mail was received, however, the attached file was not a TIFF-F file or there was no attached  
file, and thus printing was not possible.  
FAIL xx (xxxx)  
The transaction failed due to a communication error.  
First 2 digits of communication error number: Error code from 00 to 99.  
Last 4 digits of communication error number: Code for use by service technicians.  
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INTERNET FAX RECEPTION  
FUNCTIONS  
6
This chapter explains the basic procedures for receiving Internet faxes.  
RECEIVING AN INTERNET FAX  
The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet  
faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed.  
* The default setting is once every 5 minutes.  
If faxes will be received at night, keep the main power switch in the "on" position.  
Internet faxes are received automatically.  
A beep sounds when reception ends.  
Beep  
1
The faxes are printed automatically.  
2
If the machine is out of paper or there is no paper that matches the size of the received fax, a message will appear in the  
touch panel. Follow the instructions in the message to load an appropriate size of paper.  
System Settings: Fax Data Receive/Forward  
When printing is not possible because the machine has run out of paper or toner, received Internet faxes can be forwarded  
to and printed by another previously stored Internet fax machine.  
System Settings (Administrator): I-Fax Default Settings  
These settings are used to select how received faxes are handled when the [POWER] key (  
) is "off" (the main power  
switch is "on"), the volume of the beep that sounds when reception ends, and whether or not received e-mail messages  
are printed.  
System Settings (Administrator): I-Fax Receive Settings  
Settings related to Internet fax reception can be configured such as the interval for checking for received faxes, duplex  
reception, output settings, auto reduction printing, and storing reject reception addresses.  
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MANUALLY RECEIVING INTERNET FAXES  
If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually  
initiate reception.  
Scan  
Internet Fax  
Fax  
USB Mem. Scan  
PC Scan  
Address Book  
Original  
Scan:  
Auto Send:  
Auto  
Address Entry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
Resolution  
File Format  
Special Modes  
200X100dpi  
TIFF-F  
Quick File  
I-Fax Manual  
Reception  
Touch the [I-Fax Manual Reception] key to connect to the mail server and retrieve received faxes.  
If POP3 server settings are not configured in the Web pages, the [I-Fax Manual Reception] key is greyed out to prevent  
selection.  
System Settings: Fax Data Receive/Forward  
This setting is used to hide the [I-Fax Manual Reception] key that appears in the base screen of Internet Fax mode. When the  
[I-Fax Manual Reception] key is hidden, manual reception is initiated by touching the [Reception Start] key in the screen that  
appears when "Fax Data Receive/Forward" - "I-Fax Settings" is selected.  
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PRINTING A PASSWORD-PROTECTED FAX  
(Hold Setting For Received Data Print)  
"Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to  
memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a  
password entry screen appears in the touch panel when received Internet faxes are retrieved.  
Received data is stored.  
Enter password via the 10-key.  
Cancel  
When the previously programmed 4-digit password is entered with the numeric keys, printing begins.  
The [Cancel] key can be touched to close the password entry screen; however, the data in memory key (  
) will blink  
in the touch panel. The password entry screen will reappear when you touch the blinking key ( ) or change modes.  
• The received faxes will be retained in memory regardless of whether they were received automatically or manually. If a  
transaction report is set to print when a fax is received, the transaction report will also be retained in memory.  
• If "Fax Data Receive/Forward" is enabled in the system settings so that received faxes are forwarded to another machine,  
faxes retained in memory are also forwarded. At that time, the same password entry screen will appear as for printing.  
Forwarding will not take place unless the password is entered.  
System Settings (Administrator): Hold Setting for Received Data Print  
Enable this setting to have faxes received to memory without being printed. This setting is also used to program the  
password that must be entered to print the faxes.  
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FORWARDING RECEIVED INTERNET  
FAXES TO AN E-MAIL ADDRESS  
(Inbound Routing Settings)  
Received Internet faxes can be automatically forwarded to a specified E-mail address. This function can be used to  
forward received Internet faxes directly to an e-mail address without printing the faxes.  
The machine  
Forwarding  
Received Internet fax  
To configure inbound routing settings, click [Application Settings] and then [Inbound Routing Settings] in the Web page  
menu. (Administrator rights are required.)  
The format of the forwarded file is TIFF-F.  
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SCANNING FROM A COMPUTER  
(PC Scan Mode)  
7
BASIC SCANNING PROCEDURE  
You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a  
TWAIN* compliant application to scan an image using your computer.  
Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to  
adjust scan settings as you scan. By contrast, scanning at the machine is most useful for continuous scanning of  
multiple originals.  
* An interface standard used for scanners and other image input devices. When the scanner driver is installed on your  
computer, you can use any TWAIN-compliant application to scan an image.  
• Scanning in PC scan mode is only possible when the scanner driver has been installed from the "Software CD-ROM"  
using the integrated installer. For the procedures for installing the scanner driver and configuring settings, see the  
Software Setup Guide.  
This function cannot be used when it has been disabled using "Disable Scan Function" in the system settings (administrator).  
• The procedures for selecting the scanner driver and starting scanning vary depending on the TWAIN-compliant  
application. For more information, see the manual for the application or Help.  
• When a large image is scanned at high resolution, the amount of data will be very large and scanning will take a long time.  
Be sure to select appropriate scan settings for the original (text, photo, etc.).  
As an example, the procedure for scanning from the "Sharpdesk" application that accompanies the machine is  
explained below.  
[At the machine]  
Place the original.  
Place the original face up in the document feeder tray, or face  
down on the document glass.  
1
Scan  
Internet Fax  
Fax  
USB Mem. Scan  
PC Scan  
Touch the [PC Scan] tab to switch to PC  
Scan mode.  
If the [PC Scan] tab does not appear, touch the  
to move the screen.  
tab  
This machine is in the PC scan mode.  
Do not remove the original.  
Scanner IP address:250.160.102.106  
Exit  
2
When PC scan mode is selected, only the [Exit] key displayed in the touch panel can be used on the machine; no  
other keys can be used.  
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[At your computer]  
Start the TWAIN-compliant application  
on your computer and select [Select  
Scanner] from the [File] menu.  
3
Select the scanner driver of the  
machine.  
(1) Select [SHARP MFP TWAIN K].  
(2) Click the [Select] button.  
4
(1)  
(2)  
Select [Acquire Image] from the [File]  
menu.  
The scanner driver opens.  
5
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Preview the image.  
(1) Select the location where the original is  
placed.  
"Scanning Source" menu:  
• If the original is a one-sided original and is placed in the  
document feeder tray, select [SPF(Simplex)].  
• If the original is a 2-sided original and is placed in the  
document feeder tray, select [SPF(Duplex - Book)] or  
[SPF(Duplex - Tablet)] depending on whether the  
original is a book-style or tablet-style original. In  
addition, select [Left edge is fed first] or [Top edge is  
fed first] depending on the orientation of the original.  
(2) Select scan settings.  
"Scanning Mode" menu:  
Switch between the "Standard" screen and the  
"Professional". In the "Standard" screen, select "Monitor",  
"Photo", "FAX" or "OCR" depending on the original type  
and your scanning purpose.  
If you wish to change the initial settings of any of the four  
buttons or select the resolution or other advanced  
settings, change to the "Professional" screen.  
"Image Area" menu:  
(1)  
(2)  
(3)  
6
Select the scan area. If "Auto" is selected, the original size  
detected by the machine will be scanned. You can also  
set the scanning area in the preview window with your  
mouse.  
(3) Click the [Preview] button.  
The preview image will appear in the scanner driver.  
If you are not satisfied with the preview image, repeat (2)  
and (3).  
If the [Zoom Preview] checkbox is selected before the  
[Preview] button is clicked, the selected area will be  
enlarged in the preview window. If the checkmark is  
removed, the preview image will return to normal. Note  
that if SPF is selected in the "Scanning Source" menu, the  
[Zoom Preview] function cannot be used.  
For further information on the scan settings, click the  
button in the preview image screen of step 7 to  
open scanner driver Help.  
• If the [Preview] button is clicked when scanning from the document feeder tray, only one original page will be  
scanned for the preview image. If you wish to include that original in the scan, return it to the document feeder tray.  
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Select scanning settings while viewing  
the image.  
[Rotate] button:  
Each time this button is clicked, the preview image rotates 90  
degrees. This lets you change the orientation of the image  
without picking up and placing the original again. The image file  
will be created using the orientation that appears in the preview  
window.  
[Image Size] button:  
Click this button to specify the scan area by entering numerical  
values. Pixels, mm, or inches can be selected for the units of  
the numerical values. If a scanning area has already been  
specified, the entered numbers will change the area relative to  
the top left corner of the specified area.  
7
button:  
When a preview image is displayed and a scanning area is not  
specified, you can click the  
button to automatically set the  
scanning area to the entire preview image.  
For further information on the scan settings, click the  
button to open scanner driver Help.  
• If the originals are placed in the document feeder tray, only the top page will be previewed. The top page will be  
delivered to the original exit tray. Be sure to return the previewed page to the document feeder tray before  
previewing again or scanning.  
Click the [Scanning] button.  
Scanning begins. The image appears in your application.  
Assign a file name to the scanned image and save it as  
appropriate in the software application you are using.  
8
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[At the machine]  
Touch the [Exit] key in the touch panel.  
This machine is in the PC scan mode.  
Do not remove the original.  
Scanner IP address:250.160.102.106  
9
Exit  
Touch the [Yes] key.  
PC scan in progress.  
Finish PC scan mode?  
10  
No  
Yes  
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METADATA DELIVERY  
8
This chapter explains metadata delivery, which can be used when the application integration module kit is installed.  
METADATA DELIVERY (Data Entry)  
When the application integration module kit is installed and an image file is generated for a scan send transmission,  
metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on  
pre-stored information and transmitted as a separate file. The metadata file is created in XML format. By linking the  
metadata with applications such as document management software, a workflow application, or an encryption server, a  
sophisticated document solution environment can be built.  
Scan to  
Desktop  
Metadata  
(XML file)  
Client PC that uses Network  
Scanner Tool  
Fax server, document  
management software,  
workflow application,  
encryption server, etc.  
Server  
Image file  
Scan to E-mail  
Scan to FTP  
Scan to Network Folder  
Using the application integration module kit, information on a generated image file can be entered at the touch panel and  
transmitted along with the image as an XML file.  
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PREPARATIONS FOR METADATA  
TRANSMISSION  
SETTINGS REQUIRED IN THE WEB PAGES  
All settings related to metadata are configured in the Web pages. (Administrator rights are required.)  
To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu.  
When configuring settings, be sure to enable metadata transmission.  
Storing Metadata Sets  
Store the items (the metadata set) that are written to the XML file that is generated during scanning. Up to 10 metadata  
items can be configured in a metadata set. A stored metadata set can be selected at the time of transmission.  
Addresses specified in "Address Type Allowing Metadata Entry" when a metadata set is stored can be selected as  
transmission destinations at the time of transmission using one-touch keys, manual entry, and/or a global address book  
search. (Addresses for which metadata entry is not allowed cannot be specified as transmission destinations.)  
METADATA TRANSMISSION FOR SCAN TO DESKTOP  
When Network Scanner Tool is used in its factory default configuration, a file will be generated with a new file name on  
the computer. When Network Scanner Tool is used as a means of sending a metadata file to a third party software  
application, this setting must be disabled to allow cross referencing between the image file and XML file by means of the  
file name generated by the computer. (When setting the file name in [Send Settings], to ensure that a previously existing  
file on a computer is not overwritten by a transmitted file of the same name, be sure to configure the file name so that  
name duplication cannot occur; for example, by including a unique extension (the date, etc.) in the generated file name.  
If the file name setting is left blank, the machine will automatically generate a file name that is unique.)  
• It is recommended that you use Network Scanner Tool to receive metadata. For more information, see the Network  
Scanner Tool User's Guide (PDF format) on the "Sharpdesk/Network Scanner Utilities" CD-ROM.  
• For information on the license agreement and how to use the CD-ROM that accompanies the application integration  
module, see the separate "Sharpdesk licence kit" manual.  
Using third party software applications  
Various types of third party software applications exist. Some applications can start automatically from Network Scanner  
Tool and some cannot. When the auto-run function of an application is enabled, Network Scanner Tool will start the  
application with the ".exe" command using the file name as a parameter. Normally an application is started twice, once for  
the image file and once for the XML file. For example, when Network Scanner Tool is set to start the application  
"APP.EXE", the following commands are applied when the two files "IMG.TIF" and "IMG.XML" are received.  
APP.EXE IMG.TIF  
APP.EXE IMG.XML  
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TRANSMITTING METADATA  
Follow the steps below to select a metadata set, enter each item, and perform metadata transmission.  
(1)  
Switch to data entry mode and display  
the metadata set screen.  
Scan  
Internet Fax  
Original  
Fax  
Scan:  
Data Entry  
Send:  
Address Book  
Auto  
Auto  
A4  
(1) Touch the [Data Entry] tab.  
Address Entry  
Send Settings  
Address Review  
File  
Exposure  
Auto  
200X200dpi  
PDF  
Text  
(2) Touch the [Metadata Entry] key.  
Resolution  
File Format  
Colour Mode  
Special Modes  
PDF  
Auto/Greyscale  
Mono2  
Quick File  
1
Metadata Entry  
(2)  
• If no metadata sets have been stored, the [Data Entry] tab cannot be selected. Store a metadata set in the Web  
pages and then perform the transmission procedure.  
• If a specific metadata set has been specified as the default set, go to step 3.  
Select a metadata set.  
(1)  
(2)  
(1) Touch the key of the metadata set that you  
wish to use.  
Cancel  
OK  
Metadata Set  
Set Name:Metadata  
1
Metadata  
1
Metadata  
2
(2) Touch the [OK] key.  
Metadata 3  
Metadata 4  
2
3
Metadata  
Metadata  
Metadata  
5
7
9
Metadata  
Metadata  
6
8
Metadata 10  
The keys of the items stored in the  
metadata set will appear. Touch the key  
of the item that you want to enter.  
Metadata Set  
Cancel  
OK  
Data Entry  
Set Name:Metadata 1  
User ID  
1
2
From e  
Reply To  
DocumentPassword  
AccessPassword  
BillCode1  
If you accidentally selected the wrong metadata set or wish to use a different metadata set when a default metadata  
set has been set, touch the [Metadata Set] key. Touch the [OK] key in the message screen that appears. You will  
return to the screen of step 2. Metadata items entered to that point will be cancelled.  
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(1)  
(2)  
Enter the selected metadata item.  
(1) Touch the key of the value that you wish to  
enter.  
Data Entry  
User ID  
Cancel  
OK  
• When the entry values of the metadata item are in the  
form of selections, the selections are shown as keys.  
When a value is editable, you can touch the [Direct  
Entry] key to manually enter the value.  
• If the metadata item requires the entry of text, a text  
entry screen will appear. Enter the required information.  
Direct Entry  
6
12  
Value 1  
Value  
18  
Value 2  
Value  
1
2
3
4
Value 5  
Value 7  
Value 9  
Value 11  
Value 6  
Value 8  
Value 10  
Value 12  
4
(2) Touch the [OK] key.  
• To change the number of keys displayed in the screen, touch the number of displayed items selector key. Select 6,  
12, or 18 keys.  
• For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide.  
When you have finished entering all  
Metadata Set  
Cancel  
OK  
Data Entry  
Set Name:Metadata 1  
User ID  
items, touch the [OK] key.  
Value 1  
1
2
From Name  
Reply To  
xxxx xxxx  
xxxx xxxx  
xxxxxx  
5
6
DocumentPassword  
AccessPassword  
BillCode1  
xxxxxx  
Scan  
Internet Fax  
Fax  
Scan:  
Data Entry  
Select image settings and any other  
settings, and perform the scan send  
procedure.  
• The procedures for selecting settings and performing  
transmission are the same as in the other modes.  
• To make changes to entered values, touch the [Metadata  
Entry] key once again. The entry screen of the selected  
metadata set will appear.  
Address Book  
Original  
Exposure  
Auto  
Send:  
Auto  
A4  
Address Entry  
Send Settings  
Address Review  
File  
Auto  
200X200dpi  
PDF  
Text  
Resolution  
File Format  
Colour Mode  
Special Modes  
PDF  
Auto/Greyscale  
Mono2  
Quick File  
Metadata Entry  
• Transmission cannot be performed if the [Data Entry] tab is displayed and no metadata settings have been configured. To  
perform transmission without sending metadata, switch to a different mode by touching the tab of that mode and then  
perform transmission.  
• Before configuring metadata settings, you can specify addresses in all modes to be used. After metadata settings have  
been configured, only addresses in modes that are allowed in the selected metadata set can be specified.  
• When metadata settings have been configured or an address is specified in the [Data Entry] tab, it will not be possible to  
switch to another mode.  
• Metadata delivery is possible using the document filing function. The [Data Entry] tab appears in the transmission settings  
screen of document filing mode to allow metadata delivery. In addition, metadata delivery using document filing can be  
performed in [Document Operations] in the Web pages.  
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METADATA FIELDS  
The following three types of metadata are included in the XML file that is transmitted.  
• Data automatically generated by the machine: These data are always included in the XML file and are automatically  
stored on your computer.  
• Previously defined fields:  
These fields are automatically recognized by the machine and  
assigned to appropriate XML tags. These fields are selectable, and  
can only be included in the XML file if enabled in the Web pages.  
Custom fields can be added to the XML file. These fields are selectable  
and can be defined in the Web pages.  
• User defined fields:  
If a defined metadata field is one of the following fields, a message will appear informing you that the field cannot be  
entered. Enter appropriate information in the related items of the send settings.  
Name entered in  
metadata field  
Description  
Where entered  
fromName  
Name of the user who sent the job. If the  
name is not entered as metadata, the sender  
name determined by the usual rules for  
determining the sender name will be applied  
as metadata.  
[Reply-To]  
(Sender name of selected sender)  
replyTo  
E-mail address to which the transmission  
result will be sent.  
[Reply-To]  
(E-mail address of selected sender)  
documentSubject  
Job name appearing in the e-mail "Subject"  
line, or job name on the fax cover sheet.  
When the user enters a [Subject] in the send  
settings screen in the touch panel, the  
entered value is applied as metadata.  
[Subject]  
(Blank until a value is set in the send settings  
screen.)  
fileName  
Enter the file name of the image to be sent.  
[File Name]  
(Only when the [Allow Custom Filenames]  
checkbox is selected  
in the metadata  
settings screen in the Web pages.)  
(Blank until a value is set in the send settings  
screen.)  
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Scanner Guide  
MODEL: MX-5500N  
MX-6200N  
MX-7000N  
MX7000-GB-SCN-Z1  
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