Sharp Fax Machine FO 6700 User Manual

MODEL

FO-6700

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Special Functions

6. Option Settings

7. Printing Reports and Lists

8. Maintenance

9. Troubleshooting

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WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not

expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class A digital

device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable

protection against harmful interference when the equipment is operated in a commercial

environment. This equipment generates, uses, and can radiate radio frequency energy and, if not

installed and used in accordance with the instruction manual, may cause harmful interference to

radio communications. Operation of this equipment in a residential area is likely to cause harmful

interference in which case the user will be required to correct the interference at his own expense.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a

computer or other electronic device to send any message via a telephone facsimile machine unless

such message clearly contains in a margin at the top or bottom of each transmitted page or on the

first page of the transmission the following information:

(1) The date and time of transmission.

(2) Identification of either the business, business entity or individual sending the message.

(3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, please refer to the appropriate

instructions in the operation manual."

As an ENERGY STAR^partner, SHARP has determined

that this product meets the ENERGY STAR^guidelines

for energy efficiency.

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QUICK REFERENCE GUIDE

Note: Steps which are optional are enclosed in a dotted frame:

RESOLUTION

Transmitting documents

Load

document

Dial (press

numeric keys)

RESOLUTION

START

Normal Dialing

press SPEAKER

Wait for

reception tone

START

Dial (press

numeric keys)

Load

document

Direct Keypad

Dialing

RESOLUTION

Rapid Key Dialing

Load

document

Press Rapid

Key

RESOLUTION

Enter Speed Dial number

(press numeric keys, - if less

than 3 digits, press START

to complete entry)

Load

document

SPEED DIAL

Speed Dialing

START

REDIAL

Load

Wait for

Redialing

RESOLUTION

document

reception tone

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GUIA DE CONSULTA RAPIDA

Nota: El marco punteado significa que el procedimiento puede ser opcional:

RESOLUTION

Transmisión de documentos

Colocar el

documento

Marque (pulse

teclas numéricas)

RESOLUTION

Marcación normal

pulse SPEAKER

START

Espere el tono

recepción

START

Marque (pulse

teclas numéricas)

Colocar el

documento

RESOLUTION

Marcación directa

con el teclado

Marcación con

Teclas Rápidas

Colocar el

documento

Pulse la Tecla

Rápida

RESOLUTION

Introduzca el número de discado r

pido (presione las teclas numéricas,

si fueran menos de 3 digitos, para

completar el procedimiento presione

START.)

Colocar el

documento

SPEED DIAL

RESOLUTION

Marcación Veloz

Remarcación

START

RESOLUTION

Colocar el

documento

Espere el tono

REDIAL

recepción

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Introduction

Welcome, and thank you for choosing a Sharp facsimile machine! The

features and specifications of your new Sharp fax machine are shown

below.

Automatic dialing

Conventional Auto Dialing:

Rapid Key Dialing: 48 numbers

Speed Dialing: 200 numbers

Personal Auto Dial Books: 30 books

(48 Rapid Keys, 16 Speed Dial numbers

per book)

Memory size*

Modem speed

4 MB (approx. 256 pages)

33,600 bps (max.)

Automatic fallback to lower speeds.

Transmission time*

Approx. 2 seconds

Toner cartridge yield

(4% page coverage, letter

paper)

Initial starter cartridge (included with fax

machine): Approx. 3000 pages

Replacementcartridge(FO-47ND):Approx.

6000 pages

Drum cartridge yield

Initial starter cartridge (included with fax

machine): 20,000 pages (ave.)

Replacement cartridge (FO-47DR): 20,000

pages (ave.)

Resolution

Horizontal: 203 pels/inch (8 pels/mm)

Vertical:

Standard: 98 lines/inch (3.85 lines/mm)

Fine /Halftone:

196 lines/inch (7.7 lines/mm)

Super fine: 391 lines/inch (15.4 lines mm)

Automatic documentfeederLetter paper (20 lb): Max. 50 pages

Legal paper: Max. 20 pages

(Note: 11” x 17” paper must be loaded one

page at a time.)

.*Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode,

excluding time for protocol signals (i.e., ITU-T phase C time only).

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Paper capacity

1250 sheets (one 250-sheet tray and two 500-

sheet cassettes)

Compression scheme

Halftone (grayscale)

MMR, MR, MH, JBIG, Sharp (H2)

64 levels

Applicable telephone line Public switched telephone network

Compatibility

ITU-T (CCITT) G3 mode

Printing resolution

Horizontal: 406 lines/inch (16 lines/mm)

Vertical: 391 lines/inch (15.4 lines/mm)

Input document size

Automatic feeding:

Width: 5.8 to 10.1" (148 to 256 mm)

Length: 5.0 to 14.3" (128 to 364 mm)

Manual feeding:

Width: 5.8 to 11.0" (148 to 279 mm)

Length: 5.0 to 17.0" (128 to 432 mm)

Effective Scanning width 10.1" (256 mm) max.

Effective Printing width 8.0" (203 mm) max.

Reception modes

Instascan speed

Auto/Manual

30 ppm (letter-size documents, standard

resolution)

Full Dual Access

Copy function

Yes

Single/Multi/Sort (99 copies/page)

120 V AC, 60 Hz

50 - 86°F (10 - 30°C)

20 to 85% RH

Power requirements

Operating temperature

Humidity

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Power consumption

Standby:

Without dual line option: 15 W

With dual line option: 17 W

Maximum: 600 W

Dimensions

Weight

Width: 18.1" (460 mm)

Depth: 15.4" (390 mm)

Height: 20.1" (510 mm)

Approx. 55.1 lbs. (25.0 kg)

As a part of our policy of continuous improvement, SHARP reserves the right to

make design and specification changes for product improvement without prior notice.

The performance specification figures indicated are nominal values of production

units. There may be some deviations from these values in individual units.

Important safety information

Be sure to save these instructions!

When using your facsimile equipment, basic safety precautions

should always be followed to reduce the risk of fire, electric shock

and injury to persons, including the following:

• CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger

telecommunication line cord.

• Do not disassemble this machine or attempt any procedures not

described in this manual. Refer all servicing to qualified service per-

sonnel.

• This machine must only be connected to a 120 V, 60 Hz, grounded (3-

prong) outlet. Connecting it to any other kind of outlet will damage the

machine and invalidate the warranty.

• Do not install or use the machine near water, or when you are wet. For

example, do not use the machine near a bath tub, wash bowl, kitchen

sink or laundry tub, in a wet basement, or near a swimming pool. Take

care not to spill any liquids on the machine.

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• Use only the power cord provided with the facsimile machine. Do not

use an AC extension cord.

• Unplug the machine from the telephone jack and then the power outlet

and consult a qualified service representative if any of the following

situations occur:

- Liquid has been spilled into the machine or the machine has been

exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the

machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine.

This could create a risk of fire or electric shock. If an object falls into

the machine that you cannot safely remove, unplug the machine and

consult a qualified service representative.

• Do not place this machine on an unstable cart, stand or table. The

machine could be seriously damaged if it falls.

• Avoid using a telephone (other than a cordless type) during an electri-

cal storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The power outlet must be installed near the equipment and must be

easily accessible.

Important:

• This facsimile machine is not designed for use on a line which has call

waiting, call forwarding, or certain other special services offered by

your telephone company. If you attempt to use the fax machine in con-

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Table of Contents

QUICK REFERENCE GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . 1

GUIA DE CONSULTA RAPIDA . . . . . . . . . . . . . . . . . . . . . . . . 2

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

1. Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . 29

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

2. Sending Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . 39

Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . 41

Programming Auto-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . 43

Creating and Using Personal Books . . . . . . . . . . . . . . . . . . . . . . 49

Sending a Fax by Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . 56

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

3. Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Using AUTO Reception Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Using MANUAL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . 72

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . 73

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Table of Contents

4. Making Copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

5. Special Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Relay Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Subaddressing Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Power Save Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Entering and Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Duplex Scanning for Two-sided Documents . . . . . . . . . . . . . . . 149

Print Hold. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Department Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . 156

Telephone Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

6. Optional Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162

7. Printing Lists and Reports. . . . . . . . . . . . . . . . . . . . . . .173

8. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .183

Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . 183

The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Replacing the Verification Stamp. . . . . . . . . . . . . . . . . . . . . . . . 184

9. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .186

Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186

Messages and Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .200

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1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If

any are missing, contact your dealer.

Rapid Key

labels

Power cord

Paper size

labels

Telephone

line cord

Document

OUT tray

Toner cartridge

Operation

manual

Received

document tray

Drum cartridge

Left cassette

covers (2)

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A Look at the Operation Panel

LINE 1 IN USE

LINE 2 IN USE

STANDARD

FINE

SUPER FINE

CHANGEOVER

POWER SAVE

HALF TONE

STATUS

RESOLUTION

7 8

Display

This displays messages and prompts during operation and

programming.

LINE 1 IN USE light

This lights when the fax machine is using the telephone line. (If you

have installed the dual-line option, this lights when the fax machine is

using Line 1).

LINE 2 IN USE light

If you have installed the dual-line option, this lights when the fax

machine is using Line 2.

STATUS indicator

This blinks when a paper size error or paper jam occurs. It also blinks

when the print compartment cover is open, or when the received

document tray is not properly installed. A message appears in the

display to indicate the problem.

The indicator lights steadily when a problem occurs which must be

fixed by a service technician.

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A Look at the Operation Panel

Paper indicator

This blinks when one of the paper sources (tray or cassette) is out of

paper, and lights steadily when all sources are out of paper.

Toner indicator

This blinks when the toner cartridge nears empty, and lights steadily

when the toner cartridge needs replacement.

Drum indicator

This blinks when the drum cartridge needs replacement.

CHANGEOVER key

Two types of information appear in the display: prompts related to

operations you are performing, and information about how the fax is

using the telephone line (transmitting, receiving, etc.). Press this key

to change between the two types of information.

If you have installed the dual-line option, three types of information

appear: prompts related to operations you are performing, use of Line

1, and use of Line 2.

POWER SAVE key

Press this key to turn on Power Save Mode, or set the Power Save

Mode timer if TIMER has been selected with Option Setting 34

(Power Save Type).

RESOLUTION key

Press this key to adjust the resolution before sending or copying a

document.

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A Look at the Operation Panel

Rapid Key

overlay down

SPACE

SHIFT

CLEAR

11 12 13 14 15 16 17 18 19

Rapid Key

overlay up

SEARCH DIAL

PAGE COUNTER

MEM.STATUS

CONTRAST

CONFIDENTIAL TIMER COVER SHEET

LIFE

DOWN

LINE

PERSONAL BOOK

SPACE

SHIFT

CLEAR

21 22 23 24 25

Rapid Dial Keys

Press one of these keys to dial a fax number automatically. (Note that

you must attach the Rapid Key labels.)

CONTRAST key

Press this key to adjust the contrast before sending or copying a

document.

PAGE COUNTER key

Press this key to include a slash and the total number of pages after

each page number on the pages of a transmitted document.

CONFIDENTIAL key

Press this key to send or print out a confidential document.

TIMER key

Press this key to set an operation to be performed automatically at a

later time.

COVER SHEET key

Press this key to include a cover sheet when sending a fax.

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A Look at the Operation Panel

LIFE key

Press this key, followed by 1, to check the total number of pages

printed by the fax machine.

MEM. STATUS key

Press this key to check the status of documents waiting in memory for

transmission.

SEARCH DIAL key

Press this key to search through your auto dial fax numbers by name.

LINE key

If you have installed the dual-line option, press this key to select the

line (Line 1 or Line 2) before dialing.

PERSONAL BOOK

Press this key to use or store an auto-dial number in a personal book.

After you press the key, enter the passcode for the book.

SPACE key

Press this key to enter a space when programming a name.

SHIFT key

Press this key to switch between upper and lower case letters when

programming a name.

SP key

Press this key to enter a symbol when programming a name.

CLEAR key

Press this key to clear a mistake when programming a name or fax

number.

Arrow keys

Press these keys to move the cursor forward or backward when

programming a name or fax number.

UP and DOWN keys

Press these keys to adjust the volume of the speaker when the

SPEAKER key has been pressed, or the volume of the ringer at any

other time.

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A Look at the Operation Panel

29 30 31

COPY

DOCUMENT DUPLEX SCAN

ABC

DEF

FUNCTION

GHI

JKL

MNO

SPEED DIAL

BROADCAST

PRIORITY

REPORT

PRS

TUV

WXY

REDIAL

OPER

SPEAKER

STOP

START

34 35 36 37 38 39

Dial keypad (numeric keys)

Use these keys to dial and program fax numbers.

FUNCTION key

Press this key to select various special functions.

SPEED DIAL key

Press this key to dial a Speed Dial number.

COPY key

Press this key to make a copy of a document.

DOCUMENT key

Press this key to transmit a document without reading it first into

memory.

DUPLEX SCAN key

Press this key to transmit or copy a two-sided document.

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A Look at the Operation Panel

REDIAL key

Press this key to automatically redial the last number dialed.

SPEAKER key

Press this key when transmitting a document by Normal Dialing to

listen to the line and verify the response of the receiving fax machine.

BROADCAST key

Press this key to send a document to a group of receiving fax

machines.

STOP key

Press this key to cancel an operation before it is completed.

PRIORITY key

Press this key when you need to transmit a document ahead of other

documents waiting in memory for transmission.

START key

Press this key to begin transmission when using Speed Dialing, Direct

Keypad Dialing, or Normal Dialing.

REPORT key

Press this key to print out a report on the most recently completed

transmission or reception.

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Connections

Points to keep in mind when setting up

♦ Do not place the machine in direct sunlight.

♦ Do not place the machine near heaters or air conditioners.

♦ Keep dust away from the machine.

♦ Install the machine on a level surface.

Connecting the power cord

Connect the female end of the power cord to the fax machine as

shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong)

AC outlet.

Press the power

switch to turn on

the power.

Note: If your area experiences a high incidence of lightning or power

surges, we recommend that you install surge protectors for the power and

telephone lines. Surge protectors can be purchased at most telephone

specialty stores.

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Connections

Connecting the telephone line cord

Insert one end of the line cord into the jack on the back of the machine

marked TEL. LINE 1. Insert the other end into a standard (RJ11C)

single-line wall telephone jack.

TEL.

LINE1

TEL.

SET

Note: The fax machine is set for touch-tone dialing. If you are on a pulse

dial (rotary) line, you must set the fax machine for pulse dialing by

changing Option Setting 22. This procedure is described in Chapter 6,

Optional Settings.

Connecting a telephone (optional)

If desired, you can connect a telephone to the TEL. SET jack on the

back of the machine. (Remove the seal that covers the TEL. SET jack

before connecting the telephone.)

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Connections

Attaching the document OUT tray

Insert the protrusion on the right side of the machine into the hole in

the right side of the document OUT tray as shown, then bend the tray

slightly and insert so that the protrusion on the left side of the machine

goes into the hole on the left side of the document OUT tray.

Pull out the tray

extension.

Attaching the received document tray

Slide the received document tray into the machine as shown. When it

stops, lift the end slightly and push in so that the tray locks into place.

Make sure the left edge of

the tray fits into the slot.

Important!

The received document tray must be attached for the fax machine to

operate properly.

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Connections

Dual line option (FO-67DL)

The dual line option allows your fax machine to be connected to a

second telephone line. If you wish to use this option, consult your

dealer to have the dual line kit installed. After your dealer installs the

dual line kit, connect your second phone line to the TEL. LINE 2

jack.

♦ Manual fax transmission (Normal Dialing using the SPEAKER

key or an extension phone connected to the fax machine) and

manual fax reception are only possible on Line 1. An extension

phone connected to the fax machine uses Line 1.

♦ The fax machine will only ring when a call is received on Line 1.

When a call is received on Line 2, the LINE2 IN USE indicator

will blink.

Selecting a line when the dual-line option has been installed

If you wish to use a particular line to fax a document, press the LINE

key one or more times before dialing until the desired line appears in

the display. LINE-1 SELECTED will appear first, followed by LINE-

2 SELECTED and then LINE AUTO SELECTED. If you select LINE

AUTO SELECTED or do not make a selection with the LINE key, the

first available line will be used.

♦ If you wish to restrict either of the lines to transmission only or

reception only, use Option Setting 31 (Dial Selection). See Chapter

6, Option Settings.

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Connections

♦ When you program an auto-dial number (Rapid Key or Speed Dial

number), you can specify that the number use a particular line.

Note: The LINE key cannot be used to select a line if either of the lines

has been set to reception only using Option Setting 31 (Dial Selection). A

line selection made with the LINE key will override a line selection

programmed into a Rapid Key or Speed Dial number.

Verification Stamp (option)

Note: This function is available as an option. Consult your dealer if you

wish to use it.

When transmitting a document, you can have your fax stamp each

document page as it is scanned. After scanning, you can check to see

if all documents have been stamped to verify that no double feeds

occurred. (A double feed is when two pages are fed through the

scanner at once, which means that one of the pages is not scanned.)

To use this function, have your dealer install the Verification Stamp

option, and then set Option Setting 29 to ON as explained in Chapter

6, Optional Settings.

The F.A.S.T. System (optional service)

To ensure that you obtain maximum productivity from your fax

machine, the F.A.S.T. System for remote diagnostics and maintenance

is available as a special service from your dealer. This system

constantly monitors your fax machine and immediately reports

electronically any problems or supply depletions to your dealer. This

allows your dealer to take action before you may even be aware of the

problem. The F.A.S.T. System also enables your dealer to remotely

program phone numbers, software settings, and other user information

at your request. For more information on the F.A.S.T. System, contact

your dealer.

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Installing the Print Cartridges

Follow the steps below to install or replace the toner and drum

cartridges.

♦ The initial starter toner cartridge included with the fax machine can

print approximately 3000 letter-size pages (4% coverage of each

page).

♦ The replacement toner cartridge (FO-47ND) can print approxi-

mately 6000 letter-size pages.

♦ The drum cartridge (FO-47DR) can print approximately 20,000 let-

ter-size pages.

Press the green release and open the

print compartment cover.

• Caution!

The fusing unit inside the print

compartment becomes very hot

during operation. Be careful not to

touch the inside of the compart-

ment.

If you are replacing the toner

cartridge, remove the old cartridge

and dispose of it according to local

regulations. Go directly to Step 6 if

you are only replacing the toner

cartridge and not the drum cartridge.

• If you are replacing the drum car-

tridge but not the toner cartridge,

remove the toner cartridge and

place it on a sheet of paper.

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Installing the Print Cartridges

If you are replacing the drum

cartridge, remove the old cartridge

and dispose of it according to local

regulations.

Remove the new drum cartridge from

its packaging.

• Caution! Excessive exposure to

light will damage the drum car-

tridge. Install the cartridge

promptly after removing it from its

packaging.

Insert the drum cartridge into the print

compartment, aligning the guides on

the cartridge with the grooves on the

sides of the compartment.

Blue

• Insert the cartridge by aligning the

colored “1” labels on the cartridge

and the sides of the compartment.

Green

• Make sure the drum cartridge is

inserted in as far as it will go.

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Installing the Print Cartridges

If you are installing a new toner

cartridge, remove the new toner

cartridge from its packaging. Shake as

indicated by the arrows to distribute

the toner evenly within the cartridge.

• If the toner is still lumpy after shak-

ing, the gears in the cartridge may

make a noticeable sound when the

print compartment cover is closed

after installing the cartridge. This is

normal and does not indicate a

problem in the machine.

Hold the toner cartridge by the handle

and lower it into the print

Blue

compartment. Make sure that the four

pins (two on each side) fit into the

grooves on the sides of the

compartment.

Green

• Insert the cartridge by aligning the

colored “2” labels on the cartridge

and the side of the compartment

• Make sure the toner cartridge clicks

into place.

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Installing the Print Cartridges

Close the print compartment cover.

• Press down on the dot markings at

the left edge to make sure the cover

is completely closed.

Reset the toner counter by pressing

the LIFE key (flip up the Rapid Key

START

overlay), 2, and the START key.

LIFE

Reset the drum counter by pressing

the LIFE key (flip up the Rapid Key

overlay), 3, and the START key.

START

LIFE

Note: The print compartment cover may become noticeably warm if a

large number of pages are successively printed. This is normal and does

not indicate a problem in the machine.

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Installing the Print Cartridges

When to replace the toner cartridge

When the toner cartridge nears empty (about 100 pages can still be

printed), the toner cartridge indicator on the operation panel will

blink. When the toner cartridge is empty, the toner cartridge indicator

will light steadily and REPLACE TONER will appear in the display.

Printing will no longer be possible. Use the following replacement

toner cartridge:

Sharp FO-47ND toner cartridge

When to replace the drum cartridge

When the drum cartridge life is over, the drum cartridge indicator on

the operation panel will blink and DRUM LIFE OVER will appear in

the display. Use the following replacement drum cartridge:

Sharp FO-47DR drum cartridge

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Loading Printing Paper

You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in

the paper tray. You can load up to 500 sheets of letter paper in each of

the paper cassettes.

Note: To use A4 paper in a paper cassette, you must have a service tech-

nician adjust the cassette.

Loading paper in the paper tray

Remove the received document tray.

If you are loading legal paper, grasp

the end of the paper tray and pull it

out.

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Loading Printing Paper

Insert a stack of paper into the tray,

print side up.

• If you loaded letter paper, make

sure the end of the tray is pushed in.

Otherwise a size error will result.

• Caution!

Attach a letter or legal label

here to indicate the paper size.

This paper tray is designed to

accomodate 250 sheets of paper.

(See the red line in the tray.)

Loading more than 250 sheets

may damage the machine.

Note: When adding paper to

paper that is already in the

tray, do not fan the new paper.

Replace the received document tray.

• The received document tray must

be attached for the fax machine to

operate properly.

Loading paper in a paper cassette

Grasp the hand-hold on the cassette

and pull out the cassette until it stops.

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Loading Printing Paper

Push the pressure plate down until it

locks into position.

Place a stack of paper in the cassette,

print side up.

• Make sure the stack of paper is not

higher than the two tabs on the

paper guide and the two metal tabs.

If it is, remove some of the paper.

Push the cassette back into the

machine, making sure it clicks into

place.

Attach a LETTER label here to

indicate the paper size.

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Entering Your Name and Fax Number

Before you can begin using the fax machine, you must program your

name and fax number. Once you program this information, it will

appear automatically at the top of each fax page you send.

Important!

The law requires that your name, telephone/fax number, and the date and

time appear on each fax message you send. Enter your name and fax

number here and set the date and time as explained in the following sec-

tion to have the fax machine include this information automatically at the

top of your fax messages.

Note: Make sure the display shows the date and time before beginning a

programming operation. If the display shows the telephone line status,

press the CHANGEOVER key to switch to the date and time.

Press these keys:

FUNCTION

The display will show:

3:ENTRY MODE

ENTER #(01-11,*,#)

Enter the number 03.

If the dual-line option is not installed,

the display will show:

03:OWN PASSCODE SET

ENTER FAX #

If the dual-line option is installed, the

display will show:

03:OWN PASSCODE SET

1=LINE 1, 2=LINE 2

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Entering Your Name and Fax Number

If the dual-line option has been

LINE 1

LINE 2

installed, press 1 to enter the name

and number of Line 1, or 2 to enter

the name and number of Line 2.

(Otherwise, go directly to Step 4.)

Enter your fax number (max. of 20

digits) by pressing the numeric keys.

• To insert a space between digits, press

the # key.

• To clear a mistake, press the STOP

key.

(Example)

Press the START key.

START

The display will show:

ENTER SENDER’S NAME

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Entering Your Name and Fax Number

Flip the Rapid Key overlay down (if it

is up), and enter your name by

pressing the appropriate letter keys as

shown below. (Max. of 24

characters.)

SPACE

SHIFT

CLEAR

Example: SHARP =

♦ Press the SPACE key to enter a space. To change case, press the

SHIFT key.

♦ To clear a mistake, press the CLEAR key.

♦ To enter a number as part of a name, press the appropriate numeric

key. To select one of the following special symbols, press the SP

key one or more times: !"#$%&’()++,-/:;<=>?[¥]^_'{|}→←@.\-

Press the START key.

START

• If the dual-line option has been

installed, you can go back to Step 3 to

enter the name and number of the

other line. Otherwise, go to Step 8.

Press the STOP key repeatedly to

return to the date and time display.

STOP

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Setting the Date and Time

The date and time appear in the display, in reports, and at the top of

each page you transmit. Set the date and time by pressing the keys on

the operation panel as shown below.

Note: Make sure the display shows the date and time before beginning

a programming operation. If the display shows the telephone line

status, press the CHANGEOVER key to switch to the date and time.

Press these keys:

FUNCTION

The display will show:

(Note: the currently set

date will appear to the

right of “DATE”)

04:DATE&TIME SET

DATE 06-08-2000

Enter a two-digit number for the

month (“01” for January, “02” for

February, “12” for December, etc.).

Example: January

• To correct a mistake, press the STOP

key to move the cursor back to the

mistake and then enter the correct

number.

Enter a two-digit number for the day

(“01” to “31”).

Example: the 5th

Enter the year (four digits).

Example: 2000

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Setting the Date and Time

Enter a two-digit number for the hour

(“01” to “12”) and a two-digit number

for the minute (“00” to “59”).

Example: 9:25

A.M.

P.M.

Press the * key to select A.M. or the

# key to select P.M.

START

Press the START key to start the

clock.

STOP

Press the STOP key twice to return to

the date and time display.

Daylight Saving Time

If desired, you can set the clock to move forward and backward

automatically at the beginning and end of Daylight Saving Time.

FUNCTION

Press these keys:

YES

Press 1 to turn on the Daylight Saving

Time function, or 2 to turn it off.

STOP

Press the STOP key twice to return to

the date and time display.

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Volume Adjustment

You can adjust the volume of the speaker and ringer using the UP and

DOWN keys.

Speaker

SPEAKER

Press the SPEAKER key.

Flip the Rapid Key overlay up (if it is

down), and press the UP or DOWN

DOWN

key.

Display:

SPEAKER VOLUME

HIGH

SPEAKER VOLUME

MIDDLE

SPEAKER VOLUME

LOW

When the display shows the desired

volume level, press the SPEAKER

key to turn off the speaker.

SPEAKER

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Volume Adjustment

Ringer

Flip the Rapid Key overlay up (if it is

down), and press the UP or DOWN

key. (Make sure the SPEAKER key

has not been pressed.)

DOWN

Display:

RINGER VOLUME

HIGH

RINGER VOLUME

MIDDLE

RINGER VOLUME

LOW

RINGER VOLUME

OFF OK?(PRESS START)

• The ringer will ring once at the

selected level, then the date and

time will reappear in the display.

START

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2. Sending Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document

feeder depend on whether you load one page at a time or several pages

at once.

Loading one page at a time:

11"

(280 mm)

Minimum

5.8"

Maximum

size

(148 mm)

5.0"

(128 mm)

17"

(432 mm)

Minimum

weight

Maximum

weight

14 lbs.

(52 g/m²)

36 lbs.

(157 g/m²)

Loading several pages at once (letter-size: max. 50 pages, legal-

size: max. 20 pages):

10.1"

(256 mm)

Minimum

size

5.8"

(148 mm)

Maximum

size

5.0"

14.3"

(364 mm)

(128 mm)

Minimum

weight

Maximum

weight

20 lbs.

(80 g/m²)

14 lbs.

(52 g/m²)

Note: 11” x 17” paper must be loaded one page at a time.

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Transmittable Documents

Maximum scanning area

The area of the document that the fax machine can scan is slightly

smaller than the actual document size. Any letters or graphics outside

this area will not be scanned.

Maximum scanning width:

Maximum scanning length:

10.1 inches (256 mm)

The length of the document minus

0.16 inches (4 mm) from the top and

bottom of the document.

Other restrictions

♦ The scanner cannot recognize yellow, greenish yellow, or light blue

ink.

♦ Ink, glue, and correcting fluid on documents must be dry before

they pass through the document feeder.

♦ All clips, staples, and pins must be removed from documents before

loading in the feeder. If these are not removed, they may damage

the machine.

♦ Documents which are patched, taped, torn, smaller than the mini-

mum size, carbon backed, easily smudged, or have a slippery

coated surface should be photocopied, and the copy loaded in the

feeder.

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Loading the Document

Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the

feeder at one time. The pages will automatically feed into the machine

starting from the bottom page.

♦ If you need to send or copy more than 50 pages, place the additional

pages gently and carefully in the feeder just before the last page is

scanned. Do not try to force them in, as this may cause double-feed-

ing or jamming.

♦ If your document consists of several large or thick pages which

must be loaded one at a time, insert each page into the feeder as the

previous page is being scanned. Insert gently to prevent double-

feeding.

Adjust the document guides to the

width of your document.

Place the document face down and

push it gently into the document

feeder. The top edge of the document

should enter the machine first.

• The feeder will draw the leading

edge of the document into the

machine. SEND READY will

appear in the display.

Note: When inserting a large

number of pages in the feeder,

slant the front end of the stack so

that the bottom pages enter first.

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Adjusting the Resolution and Contrast

Adjust the resolution and/or contrast

settings (if desired) and then dial the

receiving machine as explained in the

following sections.

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a

document.

Resolution

The fax machine has four resolution settings:

STANDARD

Use STANDARD for ordinary documents.

This setting gives you the fastest and most

economical transmission.

FINE

Use FINE for documents containing small

letters or fine drawings.

SUPER FINE

HALF TONE

Use SUPER FINE for documents containing

very small letters or very fine drawings.

Use HALF TONE for photographs and

illustrations. The original will be reproduced

in 64 shades of gray.

The default resolution setting is STANDARD. If you don’t adjust the

resolution before sending a document, the fax machine will

automatically use STANDARD resolution.

♦ In order to transmit in FINE or SUPER FINE resolution, the receiv-

ing fax machine must also have that resolution. If it doesn’t, the

next best available setting will be used.

♦ The resolution settings are only effective for transmitting and copy-

ing a document. They are not effective for receiving a document.

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Adjusting the Resolution and Contrast

To adjust the resolution setting, press the RESOLUTION key one or

more times until the indicator light next to the desired setting comes

on.

STANDARD

FINE

RESOLUTION

SUPER FINE

HALF TONE

RESOLUTION

Contrast

The fax machine has three contrast settings:

AUTO

DARK

LIGHT

Use AUTO for normal documents.

Use DARK for faint documents.

Use LIGHT for documents with a dark

background.

The default setting is AUTO.

To adjust the contrast, flip up the Rapid Key overlay (if necessary)

and press the CONTRAST key until the desired setting appears in the

display.

( AUTO)

M:00% SEND READY

CONTRAST

( DARK)

M:00% SEND READY

(LIGHT)

M:00% SEND READY

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Sending a Fax by Normal Dialing

With Normal Dialing, you press the SPEAKER key and then dial by

pressing the numeric keys.

♦ Normal Dialing allows you to listen to the line through the speaker

to make sure the other fax machine is responding. (Note that the

speaker is not a speakerphone; it cannot be used for talking.)

♦ If you have connected an extension telephone to the fax machine,

you can also pick up the extension phone and dial using the exten-

sion phone (do not press the SPEAKER key on the fax machine). If

a person answers, you will be able to speak to them through the

phone before sending a fax.

Note: If you press the SPEAKER key to dial, you will not be able to

speak using an extension phone connected to the fax machine in the event

that a person answers.

Press the SPEAKER key or pick up

an extension phone connected to the

fax machine. Listen for the dial tone.

SPEAKER

Load the document(s). (Note: If

desired, you can load the document

after dialing in Step 3, below.)

• SEND READY will appear in the

display.

• Set the resolution and/or contrast if

desired.

CONTRAST

RESOLUTION

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Sending a Fax by Normal Dialing

If you pressed the SPEAKER key,

dial the number of the receiving

machine by pressing the numeric

keys on the fax machine.

(Example)

If you are using an extension phone,

dial using the keypad on the extension

phone.

• If Option Setting 26 (TEL.

BILLING CODE) has been set to

ON and BILLING CODE DIAL

has been set to AFTER, press the

REDIAL key after dialing.

Wait for the connection. When you

hear a fax tone, press the START key

on the fax machine.

START

• If a person answers and you are

using an extension phone, ask them

to press their Start key. When you

hear the fax tone, press the START

key on your fax machine.

Using the REDIAL key

You can press the REDIAL key to redial the last number dialed. To

send a document, press the START key when you hear the fax tone

after the connection is made. Note that the speaker is automatically

activated when you press the REDIAL key.

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Programming Auto-Dial Numbers

You can dial a fax number by simply pressing a Rapid Key, or by

pressing the SPEED DIAL key and entering an abbreviated Speed

Dial number.

To use a Rapid Key or Speed Dial number, you must first program the

full fax number in the Rapid Key or Speed Dial number. It is usually

convenient to program your most frequently dialed numbers in Rapid

Keys.

♦ 48 Rapid Keys are available.

♦ 200 Speed Dial numbers are available.

Press these keys:

FUNCTION

The display will show:

3:ENTRY MODE

ENTER #(01-11,*,#)

Enter the number 01.

The display will show:

01:FAX/TEL. # MODE

1=SET, 2=CLEAR

Press the 1 key to select SET.

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Programming Auto-Dial Numbers

To program a Rapid Key number,

press a Rapid Key (to select Rapid

Keys 33 through 48, flip up the Rapid

Key overlay).

Example: Rapid Key 02

To program a Speed Dial number,

press the SPEED DIAL key and then

enter a number from “1” to “200”. (If

you enter less than three digits, press

the START key to complete the

entry.)

START

SPEED DIAL

Speed Dial 1

Enter the fax number by pressing the

numeric keys (max. of 60 digits

including pauses).

• To clear a mistake, press the

CLEAR key.

(Example)

• If a pause is required between any

of the digits to access a special

service or an outside line, press the

REDIAL key (two seconds per

pause). The pause will appear as a

hyphen. Several pauses can be

entered in a row.

START

Press the START key.

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Programming Auto-Dial Numbers

Enter the name of the party by

pressing the letter entry keys

(max.of 20 characters). (Make sure

the Rapid Key overlay is flipped

down.)

Example: SHARP

• If you don’t want to enter a name,

go directly to Step 8.

Press the START key.

START

Press 1 if the number programmed is

an area code or access code to be used

for Chain Dialing (see Chain Dialing

at the end of this procedure). Press 2

(or START) if the number is a regular

fax number.

SET

CANCEL

• If you have not installed the dual-

line option, go directly to Step 11.

• If you selected 1 (SET), go directly

to Step 11.

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Programming Auto-Dial Numbers

This selection only appears if you

have installed the dual-line option.

Press 1 if you want the number you

programmed to only use Line 1. Press

2 if you want the number to only use

Line 2. Press 3 for no selection (the

first available line will be used).

Line 1

Line 2

selection

Note: A line cannot be selected if it

has been restricted to reception with

Option Setting 31, Dial Selection (see

Chapter 6, Option Settings).

Return to Step 4 to program another

number, or press the STOP key

repeatedly to return to the date and

time display.

STOP

Step 4 or

• If you programmed a Rapid Key

number, you can write the name of

the party on the label above the

Rapid Key.

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Programming Auto-Dial Numbers

Chain Diaing for area and access codes

You can also program an area code or access code in a Rapid Key or

Speed Dial number using the above programming procedure. In Step

9, press 1 to set the number as a Chain Dialing number.

After you dial an area code or access code using a Rapid Key or Speed

Dial number set for Chain Dialing, the fax machine will wait for you

to dial the remainder of the number (you can dial the remainder of the

number by pressing a Rapid Key, by pressing the Speed Dial key and

entering a Speed Dial number, or by pressing numeric keys). Note that

the remainder of the number should not be set as a Chain Dial number

if programmed in a Rapid Key or Speed Dial number.

♦ The maximum number of digits that can be dialed at one time by

Chain Dialing is 60.

Clearing auto-dial numbers

Note: You cannot clear a number if it is used in a program or timer oper-

ation, if it is used to specify the relay fax machine in a relay group, or if it

is included in a Group Key. First clear the number from the operation or

group, then perform the following clearing procedure. To check where

the number is used, print out the Program/Group List, the Timer List,

and/or the Relay Group List as explained in Chapter 7.

Press these keys:

FUNCTION

The display will show:

01:FAX/TEL. # MODE

1=SET, 2=CLEAR

Press 2 to select CLEAR.

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Programming Auto-Dial Numbers

To clear a Rapid Key, press the Rapid

Key.

To clear a Speed Dial number, press

the SPEED DIAL key and then enter

the number with the numeric keys. (If

you enter less than 3 digits, press the

START key to complete the entry.)

Example: Rapid Key 02

Press the START key.

START

Return to Step 3 to clear another

STOP

number, or press the STOP key

repeatedly to return to the date and

time display.

Step 3 or

Making changes

To make changes in a number previously stored, repeat the

programming procedure. Select the Rapid Key or Speed Dial number

for which you want to make changes in Step 4, and then change the

number(s) and/or name(s) when they appear in the display (Steps 5

and 7).

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Creating and Using Personal Books

Up to 30 personal books can be created that allow inviduals to

program Rapid Key and Speed Dial numbers for their own personal

use.

♦ 48 Rapid Key numbers and 16 Speed Dial numbers can be

programmed in each personal book.

♦ Each personal book has a 4-digit passcode that must be entered to

use or edit the book.

You can open a personal book by pressing the PERSONAL BOOK

key and then entering the book’s 4-digit passcode. After that simply

follow the desired procedure for programming or using a Rapid Key

or Speed Dial number as explained elsewhere in this manual.

Creating a personal directory book

To create a new personal directory book, follow the steps below:

Press these keys:

FUNCTION

The display will show:

3:ENTRY MODE

ENTER #(01-11,*,#)

Enter the number 10.

The display will show:

10:BOOK ENTRY MODE

1=SET, 2=CLEAR

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Creating and Using Personal Books

Press the 1 key to select SET.

The display will show:

1:BOOK SET MODE

ENTER # (01 - 30)

Enter a 2-digit number from 01 to 30.

• This number identifies the personal

directory book.

Example: Personal

Directory Book 01

• The display will show:

BOOK #=01

ENTER PASSCODE

Enter a four-digit passcode for the

personal directory book (this can be

any four-digit number you like).

(Example)

Press the START key.

START

The display will show:

BOOK #=01

ENTER BOOK NAME

Enter a name for the personal

directory book by pressing the letter

entry keys. (Make sure the Rapid Key

overlay is down.)

Example: SUSAN

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Creating and Using Personal Books

Press the START key.

START

Return to Step 4 to create another

book, or press the STOP key

repeatedly to return to the date and

time display.

STOP

Step 4 or

Using a personal book

To program or use a Rapid Key or Speed Dial number in a personal

book, you must first open the book. Follow these steps:

Press the PERSONAL BOOK key.

(Flip up the Rapid Key overlay if

necessary.)

PERSONAL BOOK

The display will show:

SELECT PERSONAL BOOK

ENTER PASSCODE

Press the number keys to enter the 4-

digit password of your book.

• The display briefly shows the

following and then reverts to the

date and time.

** PERSONAL BOOK **

SUSAN

The name of your book

appears on the bottom line.

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Creating and Using Personal Books

When your book is open, all of the

Rapid Keys on the operation panel

automatically convert to keys for use

in your book. Speed Dial numbers 1

through 16 are also available for use

in your book.

You can perform the following

operations in a book:

♦ Program any Rapid Key, or a Speed Dial number from 1 to 16, as

explained on page 43.

♦ Use a Rapid Key to fax a document as explained on page 58.

♦ Use a Speed Dial number to fax a document as explained on page

59.

♦ Program a Group Key in your book using Rapid Key and Speed

Dial numbers from your book (see page 80).

♦ Broadcast a fax to multiple destinations using Rapid Keys, Speed

Dial numbers, or a Group Key in your book (see pages 77 and 79).

♦ Set up a Program Key in your book (see page 132). (Note: Only

Rapid Keys and Speed Dial numbers from your book can be used.)

♦ Poll one or more fax machines using Rapid Keys and Speed Dial

numbers from your book (see page 103).

♦ Set up a timer operation using a Rapid Key or Speed Dial number

from your book (see page 117).

♦ Print out the Telephone Number List, Program/Group List, or Timer

List (see page 173). When printed from your book, these lists will

show the corresponding information in your book.

♦ Press the REDIAL key to redial the last number dialed from your

book.

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Creating and Using Personal Books

Closing a book

A book will automatically close when the operation performed from

the book is completed. If you need to close a book before performing

an operation, press the STOP key. The display shows:

CANCEL BOOK?

1=YES, 2=NO

Press the 1 key to confirm that you want to close the book. Note that a

book will also close automatically after one minute if no operation is

performed.

Canceling an operation performed from a book

To cancel an operation that was set up from a book, you must first

open the book and then cancel the operation.

For example, if you need to cancel a fax transmission that was

performed from a book, open your book and then cancel the operation

as explained on page 65 or 66. Note that the transmission status of the

fax can be checked without opening your book.

To clear a Rapid Key or Speed Dial number in a book, open the book

and then clear the key or number.

Clearing a book

Note: Before you can clear a personal book, you must clear all Rapid

Keys, Speed Dial numbers, Group Keys, and Program Keys that are in the

book. If a transmission or timer operation is pending that uses a number

in a book, the book cannot be cleared until the operation is completed or

canceled.

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Creating and Using Personal Books

Press these keys:

FUNCTION

The display will show:

3:ENTRY MODE

ENTER #(01-11,*,#)

Enter the number 10.

The display will show:

10:BOOK ENTRY MODE

1=SET, 2=CLEAR

Press the 2 key to select CLEAR.

The display will show:

2: BOOK CLEAR MODE

ENTER # (01 - 30)

Enter the 2-digit number of the book.

The display will show:

Example:Personal

Book 01

BOOK #=01

ENTER PASSCODE

Enter the four-digit passcode of the

book.

(Example)

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Creating and Using Personal Books

Press the START key.

START

Press the STOP key repeatedly to

return to the date and time display.

STOP

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Sending a Fax by Automatic Dialing

Dual Access

The fax machine features full dual access, which means that you can

load a document and dial by automatic dialing even when the fax

machine is occupied with another operation. After you dial, your

document will be immediately scanned into memory and then

transmitted once all previously set operations have been completed.

If more than one document has been scanned into memory for

transmission, the documents will be transmitted in the order in which

they were scanned. If you have an urgent transmission and do not

want to wait until previously scanned documents are transmitted, you

can press the PRIORITY key after loading your document. Your

document will be transmitted immediately after the current document

has completed transmission.

If you don’t want the document to be transmitted from memory, you

can press the DOCUMENT key after loading the document. In this

case, the document will not be scanned until all previously set

operations are completed and the connection to the receiving party is

established. (To transmit the document ahead of any documents

waiting in memory for transmission, press the PRIORITY key.)

♦ The fax machine can hold approximately 256 pages of average con-

tent in memory. Less pages can be held if any were scanned using

fine or halftone resolution.

♦ The amount of memory currently occupied appears as a percentage

("M:00%") in the display.

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Sending a Fax by Automatic Dialing

If the memory becomes full...

If the memory becomes full while a document is being scanned,

MEMORY FULL will appear in the display. If Option Setting 23

(Quick On-line) is set to ON, scanning will automatically resume

when memory becomes free again as pages are transmitted. (Note:

Quick On-Line is initially set to ON at the factory. To change the

setting, see Chapter 6, Optional Settings.)

If Quick On-Line is set to OFF, MEMORY FULL ERROR will appear

in the display. Press the START key or the STOP key as follows:

♦ Press the START key if you want to transmit the pages which have

been stored up to that point in memory. The remaining pages will be

ejected from the feeder. After transmission, the memory will be

cleared and you can transmit the remaining pages. You will also

need to transmit the page which was being scanned when the mem-

ory filled up.

♦ Press the STOP key if you want to cancel the entire transmission.

If you do not press the START key or the STOP key within one

minute, the transmission will be canceled and the pages already

scanned cleared from memory. You will need to retransmit all pages

of the document.

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Sending a Fax by Automatic Dialing

Rapid Key Dialing

If the number you want to dial has been programmed in a Rapid Key,

you can dial it by pressing the Rapid Key.

Load the document(s).

SEND READY will appear in the

display.

• Set the resolution and/or contrast if

desired.

• To send the document ahead of

CONTRAST

RESOLUTION

other documents waiting for

transmission, press the PRIORITY

key.

PRIORITY

DOCUMENT

• To send the document directly from

the feeder (not through memory),

press the DOCUMENT key.

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Sending a Fax by Automatic Dialing

Enter the number of the receiving

machine by pressing the numeric

keys.

(Example)

• If a pause is required between any

of the digits to access a special

service or an outside line, press the

REDIAL key (two seconds per

pause). The pause will appear as a

hyphen. Several pauses can be

entered in a row.

Check the display. If the number of

the receiving machine shown is

correct, press the START key.

START

• If it is not correct, press the STOP

key to backspace and clear one

digit at a time, and then re-enter the

correct digit(s).

Searching for an auto-dial number

If you don’t remember the Rapid Key or Speed Dial number in which

you have programmed a particular fax number, you can search for the

number by following the steps below. Once you have found the

number, you can dial it and transmit the loaded document by simply

pressing the START key.

Note: Only names programmed for auto-dial numbers will appear when

you search; the full numbers themselves will not appear. You cannot

search for a number if a name has not been associated with it.

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Sending a Fax by Automatic Dialing

Load the document(s).

SEND READY will appear in the

display.

• Set the resolution and/or contrast if

desired.

CONTRAST

RESOLUTION

Press the SEARCH DIAL key (flip

up the Rapid Key overlay).

SEARCH DIAL

Enter the first letter of the stored

name by pressing the appropriate

letter entry key.

• If you don’t remember the first

letter, go to Step 4 (you will scroll

through the list from the

beginning).

Example: A

Press either arrow key to scroll

through the names. Stop when the

desired name appears in the display.

• If no numbers have been stored

under the entered letter or you have

reached the end of the list, NOT

FOUND will appear.

START

Press the START key. The document

will be automatically transmitted

once the connection is established.

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Sending a Fax by Automatic Dialing

Chain Dialing

An auto-dial number set for Chain Dialing can be combined with

another auto-dial number or digits entered manually with the numeric

keys to dial one phone number up to 60 digits long. The following are

some examples of how this can be done:

♦ Press appropriate Rapid Keys in the proper order. For example,

press Rapid Key 01 (set for Chain Dialing), then Rapid Key 02 (not

set for Chain Dialing).

♦ Press a Rapid Key (set for Chain Dialing) and then manually enter a

number by pressing appropriate numeric keys. Press the START

key after the final numeric key to begin transmission.

Checking the telephone line status

The display normally shows the date and time and prompts related to

operations you are performing. To check and see what number the fax

machine is currently calling or transmitting to, or what number the fax

machine is currently receiving a document from (if this information is

available), press the CHANGEOVER key. Information on the current

call will appear in the display. To switch back to the date and time

display, press the CHANGEOVER key again.

♦ If the dual-line option has been installed, press the

CHANGEOVER key once to display the status of Line 1, twice to

display the status of Line 2, and then a third time to return to the

date and time display.

To cancel a fax transmission or reception

To cancel a fax transmission or reception which is currently in

progress, press the CHANGEOVER key so that the status of the

transmission or reception appears in the display, and then press the

STOP key.

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Sending a Fax by Automatic Dialing

Automatic redialing

If you use automatic dialing (including Direct Keypad Dialing) and

the line is busy, the fax machine will automatically redial the number.

The fax machine is set at the factory to make 2 redialing attempts at

intervals of 5 minutes.

To stop automatic redialing, press the CHANGEOVER key to show

the telephone line status in the display (make sure that RECALL

MODE appears on the top line of the display and the number of the

receiving party appears on the bottom line to the right), and then press

the STOP key.

If desired, you can change the number of redial attempts with Option

Setting 6, and the interval at which redialing takes place with Option

Setting 7. See Chapter 6, Optional Settings.

♦ Under certain conditions (for example if a person answers the call

on a telephone), automatic redialing may stop before the set number

of redialing attempts are made.

Memory Retransmission

If a line error or power failure occurs during any type of memory

transmission, your fax will automatically redial the number and

attempt to complete the transmission. Retransmission will begin from

the page which was being transmitted when the error occurred.

The fax machine has been set at the factory to make 10 attempts at

retransmission, with each attempt made immediately after the

previous attempt. If desired, you can change the number of attempts

by changing Option Setting 17, and have the fax wait a selected

number of minutes between each attempt by changing Option Setting

18. See Chapter 6, Optional Settings.

♦ To stop retransmission, press the CHANGEOVER key to show the

telephone line status in the display (make sure that RETRY MODE

appears on the top line of the display and the number of the receiv-

ing party appears on the bottom line to the right), and then press the

STOP key.

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Sending a Fax by Automatic Dialing

♦ The numbering of pages retransmitted will begin from "1" again.

♦ If an error or power failure occurs during transmission of a cover

sheet, retransmission will not take place.

Checking documents in memory

To display information on documents that are waiting in memory for

transmission, follow the steps below. You can also cancel a

transmission with this procedure.

Press the MEM. STATUS key (flip

up the Rapid Key overlay) and then 2.

MEM.STATUS

TX STATUS will appear in the

display.

Press the # key or the * key to scroll

through the list of transmissions. The

name (or number) of each receiving

party will appear in the display,

together with the 3-digit memory

number assigned to the transmission.

To cancel a transmission, press the

CLEAR key and then the START

key while the transmission appears in

the display.

STOP

When you have finished checking the

list, press the STOP key twice to

return to the date and time display.

Note: To print out a list of the documents waiting in memory for trans-

mission, press the MEM. STATUS key and then the 5 key.

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Sending a Fax by Automatic Dialing

To cancel a memory transmission

If you know the memory number assigned to a memory transmission,

you can cancel it with the following procedure. (If you don’t know the

memory number, use the preceding procedure.)

Press the MEM. STATUS key (flip

up the Rapid Key overlay) and then 4.

MEM.STATUS

The display will show:

4:MESSAGE CLEAR

ENTER MESSAGE #

Enter the 3-digit memory number

assigned to the transmission you want

to cancel.

(Example)

START

Press the START key to cancel the

transmission.

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Cover Sheet

You can have the fax machine generate a cover sheet and send it as the

last page of your fax transmission. The cover sheet includes the date

and time, the receiver’s name and number if a Rapid Key or Speed

Dial number is used, the sender’s name and number, and the total

number of pages.

♦ Your name and number must be programmed in order for them to

appear on the cover sheet. (See Entering Your Name and Fax Num-

ber in Chapter 1.)

♦ To have the recipient’s name appear, you must dial using a Rapid

Key or Speed Dial number with the name programmed.

♦ Cover Sheet cannot be selected when you use the Relay Request

function.

(Example)

Load the document(s).

SEND READY will appear in the

display.

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Cover Sheet

Press the COVER SHEET key.

• The display will briefly show

COVER SHEET MODE

ENTERED and then revert to

SEND READY.

COVER SHEET

• To cancel the cover sheet selection,

press the STOP key.

Dial the receiving party and transmit

the fax.

If desired, you can set your fax to automatically send a cover sheet

with every transmission (you do not have to press the COVER

SHEET key each time). This is accomplished by setting Option

Setting 10 (Auto Cover Sheet) to YES as explained in Chapter 6,

Optional Settings.

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Batch Page Numbering

You can change the page numbering of the transmitted document from

simple numbering ("P.01", "P.02", etc.) to batch numbering, which

means that a slash and the total number of pages being sent are added

after each page number (for example, "P. 01/05", "P.02/05", etc.). This

allows the receiver to check for missing pages.

Load the document(s).

SEND READY will appear in the

display.

Press the PAGE COUNTER key.

PAGE COUNTER

The display will show:

ENTER # OF PAGE(S)

ENTER # (01-99)

Enter the total number of pages (“01”

to “99”) by pressing the numeric

keys.

• If you are sending a cover sheet, do

not include it in the total number of

pages (the number will be adjusted

automatically).

Example: 8 pages

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Batch Page Numbering

Dial the receiving machine and

transmit the document.

Comments:

♦ If you need to cancel a batch number entry, remove the document

from the feeder or press the STOP key.

♦ If the number of pages actually transmitted does not coincide with

the batch number entered, the alarm will sound and PAGE COUNT

ERROR will appear in the display. PAGE E. will also appear in the

NOTE column of the Transaction Report if printed.

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3. Receiving Documents

The fax machine has two modes for receiving calls:

AUTO mode:

Select this mode when you only want to receive faxes on the line

connected to the fax machine. The fax machine will answer all calls

automatically and receive incoming faxes.

MANUAL mode:

Select this mode when you have an extension phone connected to the

same line as the fax machine and you want to receive both faxes and

voice calls. All calls, including faxes, must be answered by picking

up the extension phone.

Note: If the dual line option has been installed, the reception mode

can only be selected for Line 1. The reception mode of Line 2 is fixed

at AUTO. Note that when a call is received on Line 2, the LINE2 IN

USE indicator will blink; however, the fax machine will not ring.

Note: If the dual line option has been installed and a line has been

restricted to transmission with Option Setting 31 (see Chapter 6),

reception will not be possible on that line.

Setting the reception mode

Press these keys:

FUNCTION

The display will show:

1:RECEIVE MODE

1=AUTO, 2=MANUAL

Press the 1 key to select AUTO, or

the 2 key to select MANUAL.

AUTO

MANUAL

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Using AUTO Reception Mode

In AUTO reception mode, the fax machine automatically answers all

calls on one ring and receives incoming faxes.

♦ You can change the number of rings on which the machine answers

calls by changing Option Setting 2. (See Chapter 6, Optional Set-

tings.)

♦ If you pick up an extension phone before the fax machine answers,

you can talk to the other party and/or receive a fax as explained

below in Using MANUAL Reception Mode.

Using MANUAL Reception Mode

When the fax machine rings, answer

the call on an extension phone

connected to the same line.

If you hear a fax tone, press the

START key on the fax machine.

START

• If the other party first speaks with

you, press the START key after

speaking. (Press your START key

before the sender presses their Start

key.)

When RECEIVING appears in the

display, hang up.

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Substitute Reception to Memory

If the fax machine runs out of paper, toner, or the paper jams,

incoming documents will be automatically stored in memory.

When you have received a document in memory, FAX RCVD IN

MEMORY will appear in the display, alternating with NO PAPER,

REPLACE TONER, or PAPER JAM. When you add paper, replace

the toner cartridge, or clear the jam, the stored documents will

automatically print out.

You can display information on the documents received to memory by

following these steps:

Press the MEM. STATUS key (flip

up the Rapid Key overlay) and the 3

MEM.STATUS

key.

RX STATUS will appear in the

display.

Press the # key or the * key to scroll

through the list of received

documents. The name (or number) of

the sender of each document will

successively appear in the display.

When you have finished checking the

list, press the STOP key twice to

return to the date and time display.

STOP

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4. Making Copies

Your fax machine can also be used to make copies. Single and

multiple copies (up to 99 per original) can be made, enabling the fax

machine to double as an office copier.

♦ You can perform all steps of a copy operation even when the fax

machine is busy printing other copy jobs, or when it is printing a

received document after the line has been disconnected. Your copy

job will be automatically stored in memory and then printed when

all previous printing jobs are completed.

♦ The default resolution for copying is FINE. If desired, you can

change the default resolution to SUPER FINE by changing Option

Setting 32 (see Chapter 6, Optional Settings).

Load the document.

• SEND READY will appear in the

display.

• If desired, adjust the resolution and/

or contrast.

RESOLUTION

CONTRAST

Press the COPY key.

COPY

The display will show:

COPY MODE

ENTER #(01-99)

• If you are only making a single

copy of the original (or of each

original), press the START key.

Copying will begin.

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Making Copies

Enter the desired number of copies

per original with the numeric keys.

• If the desired number of copies is

from 1 to 9, enter “0” first.

Example: Three

copies per original

• The display will show:

MULTI/SORT COPY MODE

1=MULTI, 2=SORT

Press 1 (MULTI) if you do not want

the copies sorted, or 2 (SORT) if you

want the copies sorted.

MULTI

SORT

• Copying will begin.

Example of three copies

each of three originals

Originals

Not sorted (MULTI COPY)

Sorted ^{(SORT COPY)}

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Making Copies

Checking copy jobs in memory

You can display the status of copy jobs in memory by following the

steps below. You can also cancel copy jobs with this procedure.

Press the MEM. STATUS key (flip

up the Rapid Key overlay) and then

the 1 key.

MEM.STATUS

COPY STATUS will appear in the

display.

Press the # key or the * key to scroll

through the list of copy jobs. The time

the original was scanned into memory

will appear in the display, together

with the 3-digit memory number

assigned to the job. To cancel a copy

job, press the CLEAR key and then

the START key while the copy job

appears in the display.

STOP

When you have finished checking the

list, press the STOP key twice to

return to the date and time display.

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5. Special Functions

Broadcasting

The Broadcasting function allows you to send the same document to

multiple locations with just one operation. First load the document,

then enter the numbers of the receiving machines. The document will

be automatically transmitted to each location.

Load the document (s).

• SEND READY will appear in the

display.

Press the BROADCAST key.

COPY

DOCUMENT DUPLEX SCAN

FUNCTION

SPEED DIAL

REDIAL

The display will show:

BROADCAST

PRIORITY

REPORT

BROADCAST MODE

ENTER STATION #

SPEAKER

STOP

START

Dial the receiving machines using one

or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number. (If

you enter less than 3 digits for a

number, press the START key to

complete the entry.)

START

SPEED DIAL

(Example)

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Broadcasting

• Enter one or more full fax numbers

(max. of 60) with the numeric keys,

pressing the START key after each

full number.

• Press one or more Group Keys.

(See Storing numbers in Group

Keys at the end of this section.)

Press the START key.

START

The display will show:

BROADCAST MODE

SELECT THE MODE

• If desired, adjust the resolution and/

or contrast.

RESOLUTION

CONTRAST

Press the START key twice.

Transmission will begin.

START

• A Transaction Report is

automatically printed out after

Broadcasting is completed. Check

the "Note" column of the report to

see if any of the locations are

marked "Busy" or have a

communication error code. If so,

send the document to those

locations again.

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Broadcasting

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been

programmed into one Group Key (see Storing numbers in Group Keys

which follows), you can perform the broadcasting operation using the

following simplified procedure:

Load the document(s).

• SEND READY will appear in the

display.

• If desired, adjust the resolution and/

or contrast

RESOLUTION

CONTRAST

Press the appropriate Group Key.

Transmission will begin.

SPACE

SHIFT

CLEAR

(Example)

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Broadcasting

Storing numbers in Group Keys

Group Keys allow you to dial a group of fax numbers by simply

pressing the appropriate Group Key once. To store a group of numbers

in a Group Key, follow the steps below.

♦ Any Rapid Key that is not already programmed as a Rapid Key or a

Program Key can be used as a Group Key.

♦ Only Rapid Key and Speed Dial numbers (excluding numbers set

for Chain Dialing) can be stored in a Group Key. Full numbers can-

not be stored.

Press these keys.

FUNCTION

The display will show:

2:GROUP ENTRY MODE

1=SET, 2=CLEAR

Press 1 (SET) to program a Group

Key, or 2 (CLEAR) to clear a Group

Key.

SET

CLEAR

Press any Rapid Key not already

programmed to select it as a Group

Key.

SPACE

SHIFT

CLEAR

If you are clearing a Group Key, press

it and go to Step 5.

(Example)

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Broadcasting

Enter fax numbers using one or both

of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers with the numeric keys,

pressing the SPEED DIAL key

before each number (if you enter

less than 3 digits for a number,

press the START key to complete

the entry).

START

SPEED DIAL

(Example)

Press the START key.

START

Return to Step 3 to program another

Group Key, or press the STOP key

repeatedly until you return to the date

and time display.

STOP

Step 3 or

Editing a group

If necessary, you can add numbers to or delete numbers from a group

by repeating the programming procedure for the Group Key. Press 1

for SET in Step 2 and select the Group Key in Step 3. Add or delete

numbers in Step 4. To add a number, press a Rapid Key or enter a

Speed Dial number. To delete a number, move the cursor to the

number with the UP or DOWN key and then press the CLEAR key.

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Confidential Operations

The Confidential function can be used to transmit and receive

confidential documents.

Confidential transmission

When you send a document using the Confidential function, the

receiving machine holds it in memory instead of immediately printing

it out. When the receiving party enters the correct passcode, the

document is printed out.

♦ Confidential transmission is only possible when the receiving

machine is a Sharp model with confidential reception capability.

♦ To use this function, your name and fax number (OWN PASS-

CODE) must be entered in your fax machine as explained in Chap-

ter 1.

♦ Some fax machines have multiple mailboxes for receiving confi-

dential faxes. If you are sending to a machine with multiple confi-

dential mailboxes, contact the receiving party in advance for the

appropriate mailbox number.

Load the document (s).

• SEND READY will appear in the

display.

• Set the resolution and/or contrast if

desired.

CONTRAST

RESOLUTION

Press the CONFIDENTIAL key and

then 1.

The display will show:

CONFIDENTIAL

1:CONF. TX

ENTER BOX # OR START

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Confidential Operations

If the receiving machine has multiple

confidential mailboxes, enter the

appropriate mailbox number with the

numeric keys (this step is required for

machines with multiple mailboxes).

(Example)

If the receiving machine doesn’t have

multiple mailboxes, go directly to

Step 4.

Press the START key.

START

Dial the receiving machine using one

of the following methods:

START

• Press a Rapid Key.

SPEED DIAL

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 3 digits, press the

START key to complete the entry).

Check the name or number that

appears, and then press the START

key.

START

(Example)

• Enter a full telephone number with

the numeric keys, and press the

START key.

Transmission will take place once the

connection is established.

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Confidential Operations

Confidential reception

When another fax machine sends you a document by confidential

transmission, your fax machine holds it in memory instead of

immediately printing it out. The document cannot be printed out until

you enter the correct passcode.

Your fax has 10 "mailboxes" in which confidential documents can be

received. Each mailbox has its own passcode, allowing up to 10

different people or groups to each receive their own confidential

documents. The mailboxes are identified by 2-digit numbers.

Programming the confidential passcode

To receive a confidential document, you must first program a 2-digit

mailbox number and a 4-digit passcode.

Note: Be sure to inform the transmitting party of your 2-digit mailbox

number in advance. The transmitting party will need this number to send

you confidential faxes.

Press the CONFIDENTIAL Key and

then 3.

CONFIDENTIAL

The display will show:

3:CONF. CODE SET

ENTER BOX # (00-99)

Enter a 2-digit number (from "00" to

"99") by pressing the numeric keys.

This number identifies the mailbox.

(Example)

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Confidential Operations

Enter the 4-digit passcode with the

numeric keys.

(Example)

START

Press the START key.

Enter a name for the mailbox by

pressing the letter entry keys (make

sure the Rapid Key overlay is down).

Example: SHARP

Press the START key.

START

Note: After entering the passcode, your fax will print it out for your

records. If you forget the passcode and have kept no record, contact your

Sharp dealer.

Clearing the passcode

Press the CONFIDENTIAL Key and

then 4.

CONFIDENTIAL

The display will show:

4:CONF. CODE CLEAR

ENTER BOX # (00-99)

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Confidential Operations

Enter the 2-digit number that

identifies the mailbox you want to

clear.

(Example)

Enter the 4-digit passcode of the

mailbox with the numeric keys.

(Example)

Press the START key.

START

Printing out received documents

When you have received a confidential document, RCVD CONF.

FAX will appear in the display. Print out the Confidential Reception

List as explained in Chapter 7 to see which mailbox has received the

document, and then follow the steps below to print out the document.

Press these keys:

CONFIDENTIAL

The display will show:

2:CONF. DATA PRINT

ENTER BOX # (00-99)

Enter your mailbox number.

(Example)

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Confidential Operations

Enter your confidential passcode.

(Example)

Press the START key.

START

• Printing will begin. After printing,

the document will be erased from

memory.

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Relay Request

Relay Request allows you to send a document to another fax machine

and have that fax machine in turn broadcast the document to a group

of other fax machines. This function is useful when the relay fax

machine is closer to the end fax machines than your fax machine, as it

reduces telephone line costs.

Important:

Relay Request can only be used if the intermediate relay machine is a

Sharp machine having the Relay Broadcast function.

Storing a relay group

To make a relay request, you must first store a relay group. This

consists of the fax number of the intermediate relay machine and the

fax numbers of the end receiving machines. Up to 10 different relay

groups can be stored.

♦ Fax numbers of the end receiving machines can be entered as Rapid

Key numbers, Speed Dial numbers, and/or Group Key numbers if

they have been programmed as such in the relay machine (not in

your fax machine). Check with the operator of the relay machine for

these numbers.

♦ The total number of end receiving machines which can be entered

varies with the model used as the intermediate relay machine.

Check with the operator of the relay machine to find out how many

receiving machines can be entered.

♦ A maximum of 400 digit spaces are available in your fax machine’s

memory for storing the numbers of end receiving machines. The

number of spaces occupied by each number depends on what kind

of number it is:

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Relay Request

Rapid Key number

Speed Dial number

Group Key number

Full number

4 spaces

2 spaces

4 spaces (for one group)

Number of digits in number

(max. of 30 per number)

♦ Only Speed Dial numbers for end receiving machines that are two

digits long can be entered in the relay group. If the relay machine

has a 3-digit Speed Dial number that you want to enter, ask the

operator of the relay machine to store it in a Group Key, and then

enter the Group Key in the relay group.

Press the FUNCTION key, 5 and

then 2.

FUNCTION

The display will show:

2:RELAY GROUP SET

ENTER #(01-10)

Enter a 2-digit number from “01” to

“10”. This number identifies the relay

group.

(Example)

Press the START key.

START

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Relay Request

Enter the fax number of the relay

machine using one of the following

methods:

• Press a Rapid Key.

START

SPEED DIAL

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 3 digits, press the

START key to complete the entry).

(Example)

• Enter the full fax number with the

numeric keys.

Press the START key.

START

Press numeric keys (not Rapid Keys)

to enter Rapid Key numbers for the

end receiving machines that are

programmed in the relay machine.

Example: Rapid

Keys 01 and 33

If you don’t want to enter Rapid Key

numbers, go directly to Step 7.

Press the START key.

START

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Relay Request

Press numeric keys to enter Speed

Dial numbers (2-digit numbers only)

for the end receiving machines that

are programmed in the relay machine.

Example: Speed Dial

numbers 10 and 23

If you don’t want to enter Speed Dial

numbers, go directly to Step 9.

START

Press the START key.

Press numeric keys (not Group Keys)

to enter Group Key numbers for end

receiving machines that are

programmed in the relay machine.

Example: Group Key 30

If you don’t want to enter Group Key

numbers, go directly to Step 11.

START

Press the START key.

Enter full fax numbers of the end

receiving machines, pressing the

START key after each fax number.

Include the area code if the number is

outside the local dialing area of the

relay machine.

START

(Example)

START

When finished, press the START key.

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Relay Request

STOP

Return to Step 2 to enter another relay

group, or press STOP repeatedly to

return to the date and time display.

Step 2 or

Clearing a relay group

To clear a relay group, you need to know the 2-digit number that

identifies it. You can check the number by printing out the Relay

Group List as explained in Chapter 7.

Press the FUNCTION key, 5, and

then 3.

FUNCTION

The display will show:

3:RELAY GROUP CLEAR

ENTER # (01-10)

Enter the 2-digit number that

identifies the group you want to clear.

(Example)

START

Press the START key.

Return to Step 2 to clear another relay

group, or press STOP repeatedly to

return to the date and time display.

STOP

Step 2 or

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Relay Request

Requesting a relay transmission

Important:

To request a relay transmission, your fax number must be entered into the

Relay Passcode List of the relay fax machine by the operator of that fax

machine. (Your number must also be entered in your fax machine as

explained in Entering Your Name and Fax Number in Chapter 1.)

Load the document(s).

SEND READY will appear in the

display.

Press the FUNCTION key, 5, and

then 1.

FUNCTION

1:RELAY TX

ENTER # (01-10)

Enter the 2-digit number of the relay

group by pressing the numeric keys.

(Example)

START

Press the START key.

• Adjust the resolution and contrast if

desired.

CONTRAST

RESOLUTION

START

Press the START key.

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Relay Request

Press the START key to send the

START

DOCUMENT

document through memory, or the

DOCUMENT key to send the

document directly from the feeder.

Relay Broadcast

The fax machine can also act as a relay station. It will receive a

document from a fax machine requesting a relay transmission, and

automatically broadcast it to the stations that the requesting machine

specifies.

To enable a fax machine to request a relay transmission, you must first

enter its fax number in the Relay Passcode List. Follow the steps

below to enter or clear a fax number.

♦ When your fax receives a relay request from another fax machine,

RCVD RELAY REQUEST will appear in the display.

♦ If the telephone billing function is turned on, the fax machine can-

not act as a relay station.

♦ To clear a fax number from the Relay Passcode List, you need to

know the 2-digit number which identifies it. You can check this

number by printing out the Passcode List (see Chapter 7).

Press the FUNCTION key, 5, and

then 4.

FUNCTION

The display will show:

4:RELAY PASSCODE

1=SET, 2=CLEAR

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Relay Request

Press 1 to enter a number, or 2 to clear

a number.

SET

CLEAR

Enter a 2-digit number

("01" to "10"). This identifies the fax

3 ^Entering:

number you will enter in the next

step.

(Example)

Clearing: Enter the 2-digit number

that identifies the fax number you

want to clear, and go to Step 5.

Enter the fax number of the machine

to be added to the list (max. 20

digits).

(Example)

Press the START key.

START

STOP

Return to Step 3 to enter or clear

another number, or press the STOP

key repeatedly to return to the date

and time display.

Step 3 or

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Subaddressing Transmission

The Confidential transmission and Relay Request functions explained

in the previous two sections can only be used when the other fax

machine is also a Sharp machine. Subaddressing transmission allows

you to use these functions even when the other fax machine is not a

Sharp machine.

The FO-6700 supports the following Subaddressing functions:

♦ Confidential transmission (sending a confidential fax that can only

be printed out when the recipient enters a confidential passcode).

♦ Relay Request (sending a document to a fax machine and having

that machine relay the document to a group of end receiving

machines—this reduces communications costs if the relay machine

is closer to the end receiving machines than your machine).

To use either of these functions, the receiving machine must support

Subaddressing reception, and in particular must support

Subaddressing confidential reception or Subaddressing relay

broadcast. The receiving machine does not need to be a Sharp

machine.

Note: The FO-6700 only supports Subaddressing transmission. It does

not support Subaddressing reception.

Creating a Subaddressing transmission table

To fax a document using Subaddressing transmission, you must first

create a Subaddressing transmission table. This table contains the

Subaddress that identifies the operation and a passcode (if required).

When you are ready to fax, you can specify the operation by simply

entering the 2-digit number of the Subaddress transmission table. This

saves you the trouble of entering the Subaddress and your password

each time you want to perform that operation.

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Subaddressing Transmission

About Subaddress

The Subaddress that you enter in the transmission table is a number up

to 20 digits long that your fax machine and the receiving fax machine

use to identify the operation. It can be any number you desire as long

as both fax machines use the same number.

Once you and the operator of the receiving machine agree upon a

Subaddress, ask the operator to enter the following information under

the Subaddress in the receiving machine. This information defines the

operation.

♦ Select whether the operation is a relay request operation or a

confidential transmission.

♦ For a relay request operation, ask the operator of the receiving

machine to enter the fax numbers of the end receiving machines.

The operator may also enter a passcode that your fax machine must

use to gain permission for the relay transmission.

♦ For a confidential transmission, if the receiving fax machine has

multiple confidential mailboxes, ask the operator to enter the

mailbox number of the recipient.

Except for the relay request passcode, you do not need to enter the

above information in your fax machine. However, you will want to

verify that the information has been correctly entered in the receiving

machine.

Follow the steps below to create a Subaddressing transmission table:

Press the FUNCTION key and then

FUNCTION

The display will show:

Subaddressing mode

selections will appear

alternately in the display.

0:SUBADDRESSING MODE

ENTER #(1-5,*,#)

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Subaddressing Transmission

Press the 2 key.

The display will show:

2: TX TABLE SET

ENTER #(01-20)

Enter a 2-digit number from 01 to 20.

This number identifies the

transmission table.

(Note: This table number is only used

by your machine. It is not used by the

receiving machine.)

(Example)

The display will show:

TX TABLE #=01

ENTER TABLE NAME

Press the letter entry keys to enter a

name for the transmission table.

• If you don’t want to enter a name,

go directly to Step 5.

Example: SHARP

Press the START key.

START

The display will show:

TX TABLE #=01

ENTER SUBADDRESS

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Subaddressing Transmission

Enter the Subaddress that you and the

operator of the receiving machine

have agreed upon.

(Example)

• The Subaddress can be any number

up to 20 digits long.

Press the START key.

START

The display will show:

TX TABLE #=01

ENTER PASSCODE

If this is a relay request operation and

the relay machine requires your fax

machine to use a passcode, press the

numeric keys to enter the passcode.

(Ask the operator of the receiving

machine for the passcode.)

• If a passcode is not required, go

directly to Step 9.

Press the START key.

START

The display will show:

2: TX TABLE SET

ENTER #(01-20)

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Subaddressing Transmission

Return to Step 3 to enter another

STOP

transmission table, or press the STOP

key repeatedly to return to the date

and time display.

Step 3 or

Sending a fax by Subaddressing transmission

Load the document (s).

• SEND READY will appear in the

display.

• Set the resolution and/or contrast if

desired.

RESOLUTION

CONTRAST

Press the FUNCTION key and then

FUNCTION

The display will show:

Subaddressing mode

selections appear

alternately in the display.

0:SUBADDRESSING MODE

ENTER #(1-5,*,#)

Press the 1 key.

The display will show:

1: SUBADDRESSING TX

ENTER #(01-20)

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Subaddressing Transmission

Enter the 2-digit number of the

transmission table you wish to use for

this operation.

The display will show:

(Example)

TX TABLE #=01

PRESS START KEY

Press the START key.

START

The display will show:

(AUTO)

SUBADDR. TX READY

Dial the receiving fax machine and

transmit the document using Rapid

Key Dialing, Speed Dialing, or Direct

Keypad Dialing.

Clearing a transmission table

Follow the steps below if you need to clear a Subaddressing

transmission table.

Press the FUNCTION key and then

FUNCTION

The display will show:

0:SUBADDRESSING MODE

ENTER #(1-5,*,#)

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Subaddressing Transmission

Press the 3 key.

The display will show:

3: TX TABLE CLEAR

ENTER #(01-20)

Enter the 2-digit number of the

transmission table you wish to clear.

(Example)

The display will show:

TX TABLE #=01

PRESS START KEY

Press the START key to clear the

table.

START

The display will show:

3: TX TABLE CLEAR

ENTER #(01-20)

Press the STOP key repeatedly to

return to the date and time display.

STOP

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Polling

Polling allows you to call another fax machine and have it send a

document to your machine without operator assistance. In other

words, the receiving fax machine, not the transmitting fax machine,

initiates the transmission. You can use your fax machine to both poll

and be polled by others.

Polling others

To poll another fax machine, follow the steps below.

♦ If desired, you can dial more than one fax number to receive docu-

ments consecutively from a group of fax machines (this is called

"Serial Polling").

Press the FUNCTION key and 8.

FUNCTION

The display will show:

8:SERIAL POLL. MODE

ENTER STATION #

Dial the number(s) of the fax

machine(s) you want to poll using one

(or more) of the following methods:

• Press one or more Rapid Keys.

START

• Enter one or more Speed Dial

SPEED DIAL

numbers, pressing the SPEED

DIAL key before each number. (If

you enter less than 3 digits, press

the START key to complete the

(Example)

entry.)

• Press one or more Group Keys.

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Polling

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

Press the START key. Reception will

begin.

START

Serial Polling using a Group Key

If the fax machines you want to poll have all been programmed into

one Group Key, you can poll them by simply pressing that Group Key.

(The procedure for programming Group Keys is explained in

Broadcasting in this chapter.)

♦ Make sure no documents are in the feeder before you press the

Group Key.

Being polled (Memory polling)

To let another fax machine poll your fax machine, you must first store

the document(s) in memory using the following procedure.

Transmission will take place when the other fax machine calls your

fax machine and activates polling. You can choose whether to allow

polling only once, or an unlimited number of times. In the latter case,

your fax machine can be used as an electronic "bulletin board".

♦ Multiple documents can be stored for memory polling. To add a

document to others already stored, simply repeating the storing pro-

cedure (note that if Department Control is activated, documents

cannot be added by a department other than that which stored the

first document). When polling is initiated, the polling machine will

receive all documents stored.

♦ If you allow polling only once, the document(s) will be automati-

cally cleared from memory after polling. If you allow polling an

unlimited number of times, the document will remain in memory

until you clear it as explained in the following section, Clearing a

document.

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Polling

Load the document.

Set the reception mode to AUTO

(press the FUNCTION key, 1 and 1).

FUNCTION

Press these keys:

The display will show:

9:MEMORY POLL MODE

ENTER #(1-2,*,#)

Press 1 to select SET.

• If another document has already

been stored, press 1 to select

APPEND, and go to Step 6.

Press 1 to allow polling only once, or

2 to allow polling an unlimited

number of times.

1 TIME

REPEAT

Adjust the resolution and or contrast

if desired, and then press the START

START

key.

RESOLUTION

CONTRAST

Press the START key.

START

• The document will be scanned into

memory, and your fax will go on

polling standby.

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Polling

Clearing a document

To clear a memory poll document (or documents) from memory,

follow the steps below:

Press these keys:

FUNCTION

The display will show:

9:MEMORY POLL MODE

ENTER #(1-2,*,#)

Press 2 to select CLEAR.

START

Press START to clear the documents.

Polling Security

Polling Security allows you to prevent unauthorized polling of your

fax. When this function is activated, polling will only take place when

one of the following conditions is met:

♦ The fax number of the polling fax machine has been stored in your

fax’s list of permitted fax numbers (called "passcode numbers").

The polling fax must also have its fax number programmed in itself,

as described in Entering Your Name and Fax Number in Chapter 1.

♦ A System number has been programmed in the polling fax machine

which matches your fax’s System number or one of your ID num-

bers.

♦ An ID number has been programmed in the polling fax machine

which matches your fax’s System number.

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Polling

System and ID numbers are 4-digit numbers which provide you with

an alternate means of giving and receiving polling permission when

you don’t want to use fax numbers. The steps for programming these

numbers are described in the following pages.

Note: System and ID numbers can only be used if the other fax machine

is also a Sharp machine.

Turning Polling Security on and off

Polling Security is turned on or off with Option Setting 8. This

procedure is explained in Chapter 6, Optional Settings.

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your fax’s list of permitted

numbers.

Press these keys:

FUNCTION

The display will show:

02:PASSCODE # MODE

1=SET, 2=CLEAR

Press 1 to set a number, or 2 to clear a

number..

SET

CLEAR

Enter a 2-digit number

(from 01 to 10).This number

3 ^Storing:

identifies the fax number you will

enter in the next step.

(Example)

Clearing: Enter the 2-digit number

which identifies the fax number you

want to clear, and go to Step 5.

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Polling

Enter the fax number (max. 20 digits)

by pressing the numeric keys.

(Example)

START

Press the START key.

STOP

Return to Step 3 to enter (or clear)

another number, or press STOP

repeatedly to return to the date and

time display.

Step 3 or

Programming and clearing a System number

One 4-digit System number can be programmed in your fax machine

for giving and receiving polling permission. Polling will take place if

your System number matches the other fax machine’s System number

or one of its ID numbers.

Press these keys:

FUNCTION

The display will show:

07:SYSTEM # MODE

1=SET, 2=CLEAR

Press 1 to program the System

number, or 2 to clear it.

SET

CLEAR

• If you pressed 2, go to Step 4.

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Polling

Enter the number (4 digits) with the

numeric keys.

(Example)

START

Press the START key.

Press the STOP key repeatedly to

return to the date and time display.

STOP

Storing and clearing ID numbers for polling permission

Up to five 4-digit ID numbers can be programmed in your fax

machine for giving and receiving polling permission. Polling will take

place if one of your ID numbers matches the other fax machine’s

System number.

Press these keys:

FUNCTION

The display will show:

06:ID # MODE

1=SET, 2=CLEAR

Press 1 to program an ID number, or 2

to clear an ID number.

SET

CLEAR

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Polling

Enter a number from 1 to 5.

This number identifies the ID number

you will enter in the next step.

3 ^Storing:

(Example)

Clearing: Enter the number which

identifies the ID number you want to

clear, and go to Step 5.

Enter the ID number (4 digits) by

pressing the numeric keys.

(Example)

START

Press the START key.

Return to Step 3 to enter (or clear)

another number, or press STOP

repeatedly to return to the date and

time display.

STOP

Step 3 or

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Power Save Mode

Power Save Mode allows you to conserve power by turning off the

laser printer heater in the fax machine. While Power Save Mode is on,

the laser printer heater remains off and incoming faxes are received to

memory. When Power Save Mode is turned off, the printer heater

turns on and the faxes received to memory are printed out.

♦ Power Save Mode can be turned on and off manually by pressing

the POWER SAVE key.

♦ If desired, you can also set Power Save Mode to turn on and off

automatically at specified times of the day, on specified days of the

week, and on specified dates during the year.

Note: If the memory becomes full while Power Save Mode is on, the fax

machine will automatically turn on the laser printer, print the faxes

received to memory, and then return to Power Save Mode.

Note: Power Save Mode cannot be turned on when the Print Hold func-

tion is on.

Selecting the Power Save Type

Before turning on Power Save Mode, you will need to select the

method by which it is turned on and off. There are two selections:

REAL TIME, which means that you turn Power Save Mode on and

off by simply pressing the POWER SAVE key, and TIMER, which

means that Power Save Mode turns on and off automatically at preset

times.

♦ The initial setting is REAL TIME.

Press these keys:

FUNCTION

The display will show:

4:OPTIONAL SETTING

ENTER #(01-34,*,#)

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Power Save Mode

Enter 34 by pressing the numeric

keys.

The display will show:

Note: Power Save Type cannot be

selected if Power Save Mode is on.

To turn off Power Save Mode, sim-

ply press the Power Save key once.

34:POWER SAVE TYPE

1=REAL TIME, 2=TIMER

Press 1 to select REAL TIME, or 2 to

select TIMER.

REAL TIME

TIMER

STOP

Press the STOP key twice to return to

the date and time display.

Turning on Power Save Mode when REAL TIME is selected

To turn on Power Save Mode when REAL TIME is selected, simply

press the POWER SAVE key. POWER SAVE MODE will appear in

the display.

POWER SAVE MODE

POWER SAVE

POWER SAVE MODE

To turn off Power Save Mode, press the POWER SAVE key once

again. POWER SAVE MODE OFF will appear briefly, followed by

the normal date and time display.

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Power Save Mode

Turning on Power Save Mode when TIMER is selected

When TIMER is selected, Power Save Mode turns on and off

automatically at the times you specify. Follow the steps below to set

the on and off times.

Press the POWER SAVE key.

POWER SAVE

The display will show:

POWER SAVE MODE

1=TIMER ON, 2=SET

Press 2 to select SET.

• Note: If you have already entered

the timer settings and simply wish

to turn on the timer, press 1

(TIMER ON).

Enter the time you want Power Save

Mode to turn on every day (START

TIME). Enter two digits for the hour

(01 to 12) and two digits for the

minute (00 to 59). When finished,

enter * for A.M. or # for P.M.

Example: 5:00 P.M.

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Power Save Mode

Enter the time you want Power Save

Mode to turn off every day (END

TIME). Enter two digits for the hour

(01 to 12) and two digits for the

minute (00 to 59). When finished,

enter * for A.M. or # for P.M.

Example: 8:00 A.M.

Press the START key.

START

Note: The above daily time settings

will be in effect every day and are

required. The following WEEKEND

and PERIOD settings are optional,

and are used to set additional weekly

and yearly time periods that Power

Save Mode will turn on.

The display will show:

WEEKEND SETTING

1=YES, 2=NO

Press 1 if you want to set a day or

days of the week (such as the

weekend) that you want Power Save

Mode to turn on. If not, press 2 and go

to Step 8.

YES

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Power Save Mode

Enter a 1-digit number for the day

each week you want Power Save

Mode to turn on, and a 1-digit number

for the day after which you want it to

turn off:

Example: Power

Save Mode will turn

on from Saturday

through Sunday

0: Sunday

1: Monday

2: Tuesday

3: Wednesday

4: Thursday

5: Friday

6: Saturday

Press the START key.

START

The display will show:

PERIOD SETTING

1=YES, 2=NO

Press 1 if you want to set a period

during the year (such as an extended

holiday) that Power Save Mode will

turn on. If not, press 2 and go to Step

12.

YES

Enter the starting day of the period

you want Power Save Mode to be on.

Enter a 2-digit number for the month

(01 to 12), and a 2-digit number for

the day (01 to 31).

Example:

December 24th

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Power Save Mode

Enter the ending day of the period

you want Power Save Mode to be on.

Enter a 2-digit number for the month

(01 to 12), and a 2-digit number for

the day (01 to 31).

Example:

January 1st

Press the START key.

START

The display will show:

TIMER ON?

1=YES, 2=NO

Press 1 if you want to activate the

timer immediately, or 2 if you want to

activate the timer at a later time.

YES

• The timer settings will not take

effect until you activate the timer. If

you select 2 (NO), you can activate

the timer at a later time by pressing

the POWER SAVE key and then 1

to select TIMER ON.

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Timer Operations

The Timer function allows you to set up an operation to be performed

automatically at a specified time. Up to 48 operations can be set at any

one time, and the time of each can be set up to a week in advance.

You can use this function to take advantage of lower off-peak rates

without having to be there when the operation is performed.

Note: The DOCUMENT key cannot be used for a timer transmission.

Initial procedure

To set a timer operation, first perform the following procedure. After

you have completed this procedure, go to the procedure for the

specific operation you want to set (see the following pages).

Press the TIMER key.

TIMER

The display will show:

TIMER MODE

1=SET, 2=CLEAR

Press 1 to select SET.

Press the * key or the # key until the

desired operation appears in the

display.

Transmission (SEND MODE)

Confidential transmission

Polling

Serial Polling

Broadcasting

Relay Request

Subaddressing Transmission

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Timer Operations

START

Press the START key.

Enter a two-digit number for the hour

(“01” to “12”) and a two-digit number

for the minute (“00” to “59”).

Example: 9:25

Press the * key to select A.M. or the

# key to select P.M.

A.M.

P.M.

Enter a 1-digit number for the day of

the operation (skip this step if the

operation will be performed within

the next 24 hours):

0: Sunday

1: Monday

2: Tuesday

3: Wednesday

4: Thursday

5: Friday

Example: Monday

6: Saturday

Press the START key and go to the

specific procedure for your operation

(see the following pages).

START

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Timer Operations

Transmission

(Continued from Initial procedure.)

Dial the receiving machine using one

of the following methods:

• Press a Rapid Key.

START

SPEED DIAL

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 3 digits, press the

START key to complete the entry).

(Example)

• Enter a full fax number with the

numeric keys.

Press the START key.

START

Adjust the resolution and or contrast

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

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Timer Operations

Load the document and then press the

START key.

• The document will be scanned into

memory.

START

Confidential transmission

(Continued from Initial procedure.)

Enter the mailbox number (2 digits).

(Go directly to Step 10 if the

receiving machine does not have

mailboxes.)

(Example)

START

Press the START key.

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Timer Operations

Dial the receiving machine using one

of the following methods:

• Press a Rapid Key.

START

SPEED DIAL

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 3 digits, press the

START key to complete the entry).

(Example)

• Enter a full fax number with the

numeric keys.

Press the START key.

START

Adjust the resolution and or contrast

if desired, and then press the START

START

key.

RESOLUTION

CONTRAST

Load the document and then press the

START key.

• The document will be scanned into

memory.

START

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Timer Operations

Polling

(Continued from Initial procedure.)

Dial the machine to be polled using

one of the following methods:

• Press a Rapid Key.

START

SPEED DIAL

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 3 digits, press the

START key to complete the entry).

(Example)

• Enter a full fax number with the

numeric keys.

Press the START key.

START

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Timer Operations

Serial Polling

(Continued from Initial procedure.)

Dial the machines to be polled using

one or more of the following

methods:

START

• Press one or more Rapid Keys.

SPEED DIAL

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number.

(If you enter less than 3 digits,

press the START key to complete

the entry.)

START

(Example)

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

• Press one or more Group Keys.

Press the START key.

START

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Timer Operations

Broadcasting

(Continued from Initial procedure.)

Dial the receiving machines using one

or more of the following methods:

START

• Press one or more Rapid Keys.

SPEED DIAL

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number.

(If you enter less than 3 digits,

press the START key to complete

the entry.)

(Example)

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

• Press one or more Group Keys.

START

Press the START key.

Adjust the resolution and or contrast

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

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Timer Operations

Load the document and then press the

START key.

• The document will be scanned into

memory.

START

Relay Request

(Continued from Initial procedure.)

Enter the 2-digit relay group number

by pressing the numeric keys.

(Example)

START

Press the START key.

Adjust the resolution and or contrast

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

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Timer Operations

Load the document and then press the

START key.

• The document will be scanned into

memory.

START

Subaddressing transmission

(Continued from Initial procedure.)

Enter the 2-digit number of the

Subaddressing transmission table you

wish to use.

(Example)

START

Press the START key.

Dial the receiving machine using one

of the following methods:

START

SPEED DIAL

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 3 digits, press the

START key to complete the entry).

(Example)

• Enter a full fax number with the

numeric keys.

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Timer Operations

Press the START key.

START

Adjust the resolution and or contrast

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

Load the document and then press the

START key.

• The document will be scanned into

memory.

START

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Timer Operations

Canceling a timer operation

If you need to cancel a timer operation before it is performed, follow

the steps below.

♦ You will need to know the number assigned to the operation in

order to cancel it. If you don’t remember the number (it appears in

the display when you set the operation), print out the Timer List.

(See Chapter 7, Printing Out Reports and Lists.)

Press the TIMER key and then 2.

TIMER

The display will show:

2:TIMER COMM. CLEAR

ENTER #(01-48)

Enter the 2-digit number assigned to

the operation.

(Example)

START

Press the START key.

STOP

Press the STOP key repeatedly until

you return to the date and time

display.

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Batch Transmission

Batch transmission allows you to store a number of documents in

memory for automatic transmission to one location at a set time. If

you often send documents to a particular location, this function helps

reduce telephone line costs by allowing you to conveniently send

multiple documents on one connection.

Note: If the telephone billing function is turned on, the batch transmis-

sion function cannot be used.

Programming a Batch Key

To perform a batch transmission, you must first program the number

of the receiving machine and the time of transmission into a Batch

Key. Any Rapid Key which has not already been programmed can be

used as a Batch Key.

If you specify a day-of-the-week in your program, the transmission

will be performed every week on that day. If you do not specify a day-

of-the-week, the transmission will be performed every day.

To program a Batch Key, follow the procedure for entering programs

explained in Entering and Using Programs in this chapter. In Step 10

of the initial procedure, select “Batch transmission”.

Clearing a Batch Key

To clear a Batch Key, follow the procedure explained in Clearing a

Program Key in Entering and Using Programs in this chapter.

Storing jobs for transmission

Up to 200 jobs (a job can consist of multiple pages) can be held in

memory for batch transmissions at any one time, regardless of the

number of Batch Keys used. When you store a job, it is given a

message number to distinguish it from other jobs sent in the same

batch.

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Batch Transmission

♦ If no jobs have been stored under a Batch Key when the time for

transmission arrives, transmission will not take place.

Load the document(s).

• SEND READY will appear in the

display.

Press the appropriate Batch Key.

• After scanning, the message

number assigned to your document

will appear in the display.

SPACE

SHIFT

CLEAR

(Example)

Press the STOP key.

STOP

• The document will be transmitted

at the designated time along with

any other jobs stored under the

same key. After transmission, all

jobs in the batch will be cleared

from memory.

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Batch Transmission

Canceling a job stored for batch transmission

If necessary, you can cancel a job stored for a batch transmission

before transmission takes place. To do so, you will need to know the

message number assigned to the job.

♦ If you don’t remember the message number, print out the Batch

Transmission List (see Batch Transmission List in Chapter 7).

Press the Batch Key in which the

document you want to clear has been

stored.

SPACE

SHIFT

CLEAR

• Make sure no documents are in the

feeder.

(Example)

Enter the 3-digit message number

assigned to the document.

(Example)

Press the START key.

START

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Entering and Using Programs

If you frequently perform the same operation involving the same party,

you can program all the steps of the operation into one Program Key.

This allows you to perform the operation by simply pressing that key.

♦ Any Rapid Key which is not already programmed as a Rapid Key or

a Group Key can be used as a Program Key.

♦ You can also include a timer setting in the program to have the

operation performed automatically at a selected time.

♦ To clear a mistake, press the STOP key.

Initial procedure

To program a Program Key, first perform the following procedure.

After you have completed this procedure, go to the procedure for the

specific operation you want to program (see the following pages).

Press these keys:

FUNCTION

The display will show:

1:PROGRAM ENTRY MODE

1=SET, 2=CLEAR

Press 1 to select SET.

Select a Program Key by pressing any

Rapid Key that has not yet been

programmed.

(Example)

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Entering and Using Programs

Enter a name for the program by

pressing the letter entry keys. (If you

don’t want to enter a name, go

directly to Step 5.)

Example: SHARP

START

Press the START key.

If you want to include a timer setting,

enter a two-digit number for the hour

(“01” to “12”) and a two-digit number

for the minute (“00” to “59”). (If not,

go directly to Step 9.)

Example: 9:25

Press the * key to select A.M. or the

# key to select P.M.

A.M.

P.M.

Enter a 1-digit number for the day of

the operation (skip this step if the

operation will be performed within

the next 24 hours):

0: Sunday

1: Monday

2: Tuesday

3: Wednesday

4: Thursday

5: Friday

Example: Monday

6: Saturday

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Entering and Using Programs

Press the START key.

START

Press the * key or the # key until the

desired operation appears in the

display.

Transmission (SEND MODE)

Confidential transmission

Polling

Serial Polling

Broadcasting

Relay Request

Subaddressing transmission

Batch transmission (this will only

appear if a timer setting was made)

Memory Polling (this will not appear

if a timer setting was made)

START

Press the START key and go to the

specific procedure for your operation

(see the following pages).

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Entering and Using Programs

Transmission

(Continued from Initial procedure.)

Dial the receiving machine using one

of the following methods:

• Press a Rapid Key.

START

SPEED DIAL

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 3 digits, press the

START key to complete the entry).

(Example)

• Enter a full fax number with the

numeric keys.

Press the START key.

START

Adjust the resolution and or contrast

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

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Entering and Using Programs

If you want the document to be sent

through memory, press the START

START

DOCUMENT

key.

If you want the document to be sent

directly from the feeder, press the

DOCUMENT key. (This is not

possible if you included a timer

setting.)

Press the STOP key repeatedly until

you return to the date and time

display.

STOP

Confidential transmission

(Continued from Initial procedure.)

Enter the mailbox number (2 digits).

(Go directly to Step 13 if the

receiving machine does not have

mailboxes.)

(Example)

START

Press the START key.

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Entering and Using Programs

Dial the receiving machine using one

of the following methods:

• Press a Rapid Key.

START

SPEED DIAL

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 3 digits, press the

START key to complete the entry).

(Example)

• Enter a full fax number with the

numeric keys.

Press the START key.

START

Adjust the resolution and or contrast

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

If you want the document to be sent

through memory, press the START

key.

START

DOCUMENT

If you want the document to be sent

directly from the feeder, press the

DOCUMENT key. (This is not

possible if you included a timer

setting.)

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Entering and Using Programs

Press the STOP key repeatedly until

you return to the date and time

display.

STOP

Polling

(Continued from Initial procedure.)

Dial the machine to be polled using

one of the following methods:

• Press a Rapid Key.

START

SPEED DIAL

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 3 digits, press the

START key to complete the entry).

(Example)

• Enter a full fax number with the

numeric keys.

Press the START key.

START

Press the STOP key repeatedly until

you return to the date and time

display.

STOP

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Entering and Using Programs

Serial Polling

(Continued from Initial procedure.)

Dial the machines to be polled using

one or more of the following

methods:

START

• Press one or more Rapid Keys.

SPEED DIAL

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number.

(If you enter less than 3 digits,

press the START key to complete

the entry.)

START

SPEED DIAL

(Example)

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

• Press one or more Group Keys.

START

Press the START key.

STOP

Press the STOP key repeatedly until

you return to the date and time

display.

139

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Entering and Using Programs

Broadcasting

(Continued from Initial procedure.)

Dial the receiving machines using one

or more of the following methods:

• Press one or more Rapid Keys.

START

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number.

(If you enter less than 3 digits,

press the START key to complete

the entry.)

SPEED DIAL

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

(Example)

• Press one or more Group Keys.

START

Press the START key.

Adjust the resolution and or contrast

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

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Entering and Using Programs

Press the START key

START

Press the STOP key repeatedly until

you return to the date and time

display.

STOP

Relay Request

(Continued from Initial procedure.)

Enter the 2-digit relay group number

by pressing the numeric keys.

(Example)

Press the START key.

START

Adjust the resolution and or contrast

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

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Entering and Using Programs

If you want the document to be sent

through memory, press the START

START

DOCUMENT

key.

If you want the document to be sent

directly from the feeder, press the

DOCUMENT key. (This is not

possible if you included a timer

setting.)

Press the STOP key repeatedly until

you return to the date and time

display.

STOP

Subaddressing transmission

(Continued from Initial procedure.)

Enter the 2-digit number of the

Subaddressing transmission table you

wish to use.

(Example)

Press the START key.

START

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Entering and Using Programs

Dial the receiving machine using one

of the following methods:

START

SPEED DIAL

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 3 digits, press the

START key to complete the entry).

(Example)

• Enter a full fax number with the

numeric keys.

Press the START key.

START

Adjust the resolution and or contrast

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

If you want the document to be sent

through memory, press the START

key.

START

DOCUMENT

If you want the document to be sent

directly from the feeder, press the

DOCUMENT key. (This is not

possible if you included a timer

setting.)

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Entering and Using Programs

Press the STOP key repeatedly until

you return to the date and time

display.

STOP

Batch transmission

(Continued from Initial procedure.)

Dial the receiving machine using one

of the following methods:

START

SPEED DIAL

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 3 digits, press the

START key to complete the entry).

(Example)

• Enter a full fax number with the

numeric keys.

START

Press the START key.

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Entering and Using Programs

Adjust the resolution and or contrast

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

Press the START key

START

STOP

Press the STOP key repeatedly to

return to the date and time display.

Being Polled (Memory polling)

(Continued from Initial procedure.)

Press 1 to allow polling only once, or

2 to allow polling an unlimited

number of times.

1 TIME

REPEAT

START

Press the START key.

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Entering and Using Programs

Adjust the resolution and or contrast

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

START

STOP

Press the START key

Press the STOP key repeatedly until

you return to the date and time

display.

Clearing a Program Key

To clear a Program Key, follow these steps:

Press these keys:

FUNCTION

The display will show:

1:PROGRAM ENTRY MODE

1=SET, 2=CLEAR

Press 2 to select CLEAR.

Press the Program Key you want to

clear.

(Example)

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Entering and Using Programs

Press the START key.

START

STOP

Press the STOP key repeatedly until

you return to the date and time

display.

Using a Program Key

Follow the steps below to perform a programmed operation.

If this is a transmission or memory

polling operation, load the document.

Press the appropriate Program Key.

(Example)

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Entering and Using Programs

Canceling a programmed timer operation

If a Program Key has been pressed for a timer operation and you need

to cancel the operation before it is performed, follow the steps below.

Note: This procedure will not work for a document stored for a batch

transmission. To cancel a batch transmission operation, see Canceling a

document stored for batch transmission in Batch Transmission in this

chapter.

Press the Program Key.

(Example)

Press the START key.

START

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Duplex Scanning for Two-sided Documents

To transmit or copy documents which have printing or graphics on

both sides of the page or pages, use Duplex Scanning. With this

function, you simply feed the document (all pages) through the

machine once, turn the stack of pages over, and feed it through again.

♦ The machine will automatically sort the pages into the correct order

(front of 1st page, back of 1st page, front of 2nd page, back of 2nd

page, etc.).

♦ Duplex Scanning can be used for copying (single copies and sorted

multiple copies only) and any type of transmission from memory.

♦ Note that any blank sides must be included when scanning the

pages (if the number of pages is not equal each time the machine

scans the stack, an error will result). The blank sides will not, how-

ever, be printed out.

Load the document (s).

• Make sure the page(s) are front face

down, with the first page on the

bottom.

• SEND READY will appear in the

display.

Press the DUPLEX SCAN key and

then the START key.

START

DUPLEX SCAN

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Duplex Scanning for Two-sided Documents

Perform all steps of the desired copy

or memory transmission.

When all pages of the document have

been scanned, turn the stack over (do

not change the page order) and load it

again.

START

Press the START key.

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Print Hold

If desired, you can have the fax hold all received documents in

memory instead of immediately printing them out. When you enter

the correct Print Hold code, the documents will print out.

Programming the Print Hold code

To use Print Hold, you must first program a 4-digit Print Hold code.

Follow the steps below to program or clear the code.

Press these keys:

FUNCTION

The display will show:

6:PRINT HOLD

ENTER #(1-3,*,#)

Press 2 key to program the Print Hold

SET

CLEAR

code, or 3 to clear the Print Hold

code. (Note: To clear the code, Option

Setting 30 must be set to NO.)

Enter the 4-digit Print Hold code by

pressing the numeric keys.

(Example)

START

Press the START key.

Note: After entering the passcode, your fax will print it out for your

records. If you forget the passcode and have kept no record, contact your

Sharp dealer.

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Print Hold

Turning on Print Hold

To turn on the Print Hold function, set Option Setting 30 to YES. This

procedure is explained in Chapter 6, Optional Settings.

Note: The Print Hold function cannot be turned on when Power Save

Mode is on.

Printing out received documents

When the Print Hold function is turned on and you have received

documents in memory, RCVD PRINT HOLD FAX will appear in the

display. Follow the steps below to print out the documents:

Press these keys:

FUNCTION

The display will show:

1:HOLD DATA PRINT

ENTER PASSCODE #

Enter the 4-digit Print Hold code by

pressing the numeric keys.

(Example)

START

Press the START key.

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Department Control

Department Control is used to limit use of the fax machine to

authorized users. When it is activated, a department code must be

entered before an operation can be performed.

♦ Department Control can only be activated by your Sharp dealer. If

you want to use this function, contact your dealer.

♦ Department Control allows you to track the number of pages trans-

mitted as well as the transmission time for each authorized depart-

ment or person. See Department Usage List in Chapter 7.

Entering Department Codes

Up to 30 different Department Codes can be entered to allow access to

the fax machine. Transmitted pages and transmission time will be kept

track of separately for each code. After you enter a code, inform the

appropriate group or individual.

♦ A name must be entered for each code. Only the name, not the code,

will appear on the Department Usage List.

♦ Be sure to keep a record of each code and name. If you misplace the

record, contact your dealer.

Press these keys:

FUNCTION

The display will show:

09:DEPT. CODE MODE

1=SET, 2=CLEAR

Press 1 to program a Department

Code, or 2 to clear a Department

Code.

SET

CLEAR

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Department Control

Enter a 2-digit number

from “01” to “30” with the numeric

3 ^Entering:

keys. This number identifies the

Department Code that you will enter

in the next step.

(Example)

Clearing: Enter the 2-digit number

that identifies the Department Code

you want to clear.

Note: It is not possible to clear the Department Code that you currently

used to access the fax machine. It is also not possible clear a Department

Code if only one code is programmed.

Enter a Department Code

(4 digits or the number of digits set by

Option Setting 27).

4 ^Entering:

(Example)

Clearing: Enter the Department Code

you want to clear, and go to Step 7.

START

Press the START key.

Enter a name for the Department

Code.

(Example)

START

Press the START key.

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Department Control

Return to Step 3 to enter (or clear)

another Department Code, or press

the STOP key one or more times until

you return to the date and time

display.

STOP

Step 3 or

Accessing the machine

When Department Control is activated, you must enter your

Department Code before performing an operation.

Note: You do not have to enter a Department Code to receive faxes man-

ually (by picking up an extension phone connected to the same line and

pressing the START key on the fax machine).

Enter your Department Code by

pressing the numeric keys, and then

perform the desired operation.

(Example)

• If you do not begin the operation

within one minute after entering the

code, the fax will return to

controlled access mode.

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Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes

from parties which you specify. This saves paper by not printing out

unwanted "junk" faxes.

To use this function, first turn it on by setting Option Setting 20 (Anti-

Junk Fax) to YES as explained in Chapter 6, and then enter the fax

numbers from which you do not want to receive faxes as shown

below.

♦ Up to 50 numbers can be entered in the Anti Junk Number List.

♦ To clear a number from the Anti Junk Number List, you need to

know the 2-digit number which identifies it. If you have forgotten

this number, print out the Anti Junk Number List as explained in

Chapter 7.

Press these keys:

FUNCTION

The display will show:

08:STORE JUNK FAX #

1=SET, 2=CLEAR

Press 1 to enter a number in the Anti

Junk Number List, or 2 to clear a

number from the list.

SET

CLEAR

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Blocking Reception of Unwanted Faxes

Enter a 2-digit number

3 ^Entering:

from “01” to “50” with the numeric

keys. This number identifies the fax

number that you will enter in the next

step.

(Example)

Clearing: Enter the 2-digit number

that identifies the fax number you

want to clear, and go to Step 5.

Enter the fax number.

(Example)

Press the START key.

START

Return to Step 3 to enter (or clear)

another fax number, or press the

STOP key repeatedly to return to the

date and time display.

STOP

Step 3 or

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Telephone Billing

If you are on a PBX, you can have the fax machine send a code to the

PBX that identifies the sender for billing purposes each time a fax is

sent. Telephone billing is possible in two ways: using Department

Control and by direct billing code entry.

Using Department Control

If you are using the Department Control function, you can use

Department Codes for telephone billing. In this case, the fax machine

will automatically send the Department Code that a department

member enters to access the fax machine to the PBX. The PBX can

then use the Department Code to bill the call to that department.

To use Department Control for telephone billing, program a

Department Code for each group that will use the fax machine (see

Department Control in this chapter), and then have your dealer

activate Department Control. After this, set Option Setting 26

(Telephone Billing Code) to ON as explained in Chapter 6, Optional

Settings.

Direct billing code entry

If you don’t want to use Department Control for telephone billing, you

can have users enter an assigned billing code (any number up 9 digits

long) each time they use the fax machine. The fax machine will

automatically send this code to the PBX for billing purposes. To use

this function, have your dealer activate the function and then set

Option Setting 26 (Telephone Billing Code) to ON as explained in

Chapter 6, Optional Settings.

Note: The billing code should be assigned by your PBX administrator.

Billing codes are not programmed into the fax machine.

Users should enter their billing code as follows when performing an

operation on the fax machine. The code need only be entered when

calling outside of the PBX.

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Telephone Billing

Load the document (s).

• If you are using Normal Dialing,

press the SPEAKER key or pick

up an extension phone connected to

the same line.

• SEND READY will appear in the

display.

Enter the code to access an outside

line (max. of 3 digits).

(Example)

Flip down the Rapid Key overlay and

press the SHIFT key, enter the billing

code (max. of 9 digits), and then press

the SHIFT key again.

SHIFT

• Note: The code will appear as

asterisks in the display and will not

appear in the Activity List or

Transaction Report.

(Example)

Adjust the resolution and/or contrast

if desired.

RESOLUTION

CONTRAST

Dial the other party by the desired

method and transmit the document.

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Distinctive Ring

Important:

♦ To use distinctive ring, you must subscribe to a distinctive ring ser-

vice from your local phone company.

♦ Your fax machine may not be compatible with some distinctive ring

services.

Distinctive ring is a service offered by some local telephone

companies whereby they assign an additional second number to your

regular single line. The second number rings differently from your

normal number.

If you subscribe to a distinctive ring service, you can set the fax

machine to automatically answer when your second number is called.

This allows you to use the second number as an exclusive fax number.

To have your fax automatically answer when your second number is

called, follow the steps below:

Press these keys:

FUNCTION

The display will show:

4:OPTIONAL SETTING

ENTER #(01-34,*,#)

Enter the number 28 by pressing the

numeric keys.

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Distinctive Ring

Press a number from 1 to 3 to select

the ring pattern below that matches

your second number’s ring pattern.

Or, press 4 to have your fax

automatically answer your normal

telephone number. Press 5 to turn off

the distinctive ring function.

RING PATTERN 1

RING PATTERN 2

Two short rings

One short, one long, and one

short ring

RING PATTERN 3

STANDARD RING

Two short rings and one long ring

Your standard (normal) ring

pattern

OFF SETTING

Turn distinctive ring off

Press the STOP key repeatedly to

return to the date and time display.

STOP

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6. Optional Settings

The option settings let you customize the fax machine to better suit

your needs.

An initial setting has been made for each option at the factory. To

change a setting, follow the steps below to access the option, and then

change the setting as explained in the option setting list that follows.

Press the FUNCTION key and 4.

FUNCTION

The display will show:

4:OPTIONAL SETTING

ENTER #(01-34,*,#)

Press the numeric keys to enter the 2-

digit number (“01” to “34”) of the

option setting you want to set.

Example:

Option Setting 1

Press * or # to scroll through the

option settings. When the desired

option setting appears, press the

START key.

Enter a selection for the option setting

by pressing the numeric keys. See the

list that follows for an explanation of

each of the option settings.

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Optional Settings

After entering a selection, the

subsequent option setting will appear

in the display. To return to the date

and time display, press the STOP key

twice.

STOP

Option Settings

Setting 01: FINE RESOLUTION PRIORITY

This option sets the default resolution (the resolution used if a setting

is not made with the RESOLUTION key) for transmitting

documents. Press 1 (YES) to set the default resolution to FINE, or 2

(NO) to set it to STANDARD.

♦ Initial setting: 2

Setting 02: NUMBER OF RINGS AUTO RECEPTION

This sets the number of rings the fax machine waits before answering

an incoming call in AUTO receive mode. Enter a number from 0 to 9

to set the number of rings (if 0 is entered the fax machine will answer

without ringing). If you have installed the dual-line option, a different

number can be set for each line. First select the line by pressing 1 for

Line 1 or 2 for Line 2, and then enter a number from 0 to 9 to set the

number of rings for that line.

♦ Initial setting: 1

Setting 03: NUMBER OF RINGS MANUAL RECEPTION

You can also have the fax machine automatically answer a call after a

certain number of rings in MANUAL reception mode. To turn on this

function, enter the desired number of rings (any number from 1 to 9).

To turn off the function, enter 0.

♦ Initial setting: 0 (off)

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Optional Settings

Setting 04: AUTO LISTING

Press 1 (YES) to have the fax machine automatically print an Activity

Report once every 50 send/receive operations. (The report can still be

printed on demand at any time.) Press 2 (NO) to turn the function off.

♦ Initial setting: 2

Setting 05: TRANSACTION REPORT PRINT SELECTION

This sets the condition for printing out a Transaction Report. Enter a

number from 1 to 5 as follows:

1 (ERROR/TIMER

MEMORY):

A report will be printed after an error,

timer operation, or memory operation

2 (SEND ONLY)

A report will be printed only after a

transmission

3 (ALWAYS PRINTS)

A report will be printed after each

transmission, reception, or error

4 (NEVER PRINTS)

A report will never be printed.

5 (ERROR ONLY)

A report will be printed only after an error

occurs

♦ Initial setting: 5

Setting 06: RECALL TIMES

This sets the maximum number of times your fax will automatically

redial if the line is busy. Enter any number from 00 to 14.

♦ Initial setting: 02

Setting 07: RECALL INTERVAL

This sets the amount of time your fax will wait between automatic

redials when the line is busy. Enter 01 for 1 minute, 02 for 2 minutes,

etc., up to a maximum of 15 minutes.

♦ Initial setting: 05

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Optional Settings

Setting 08: SECURITY SELECTION

Press 1 (ON) to turn polling security on, or 2 (OFF) to turn it off.

♦ Initial setting: 1

Setting 09: ERROR CORRECTION MODE (ECM)

Press 1 (YES) to have any distortions in a transmission due to noise on

the telephone line corrected before print-out at the receiving end. This

is only effective when the other machine has ECM as well. Press 2

(NO) to turn the function off.

Note: If the transmission or reception is taking place in Super G3

mode, ECM will operate regardless of the ECM setting.

♦ Initial setting: 1

Setting 10: AUTO COVER SHEET

Press 1 (YES) to have the fax automatically generate a cover sheet and

send it as the last page of each transmission. Press 2 (NO) to turn the

function off.

♦ Initial setting: 2

Setting 11: MEMORY SCANNING

Use this setting to have the fax reduce the size of documents wider

than 8.9" (226 mm) when it scans them into memory for transmission.

Press 1 to turn off the function or 2 to turn it on. Note that if 1 (1:1) is

selected, the document will be stored at actual size, and if the

receiving machine only uses 8.3" (210 mm) paper, the parts outside of

that width will not be printed.

♦ Initial setting: 2

Setting 12: COPY SCANNING

This setting is used to reduce copies slightly before printing to ensure

that data on the edges are not cut off. Press 1 (AUTO) for automatic

reduction, or 2 (100%) for no reduction.

♦ Initial setting: 2

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Optional Settings

Setting 13: COPY CUT-OFF

This setting determines how the fax machine will copy documents that

are longer than the printing paper. Press 1 (CONTINUE) to have the

remainder of the document printed on a second page, or 2 (CUT-OFF)

to cut off (not print) the remainder.

♦ Initial setting: 2

Setting 14: RECEIVE REDUCE

This setting is used to reduce received documents slightly before

printing to ensure that data on the edges are not cut off. Press 1

(AUTO) for automatic reduction, or 2 (100%) for no reduction.

♦ Initial setting: 1

Setting 15: IMAGE MEMORY PRINT

Press 1 (YES) to include a copy of part of the first page of the

transmitted document on the Transaction Report. Press 2 (NO) to turn

the function off. This setting is only effective when transmitting from

memory.

♦ Initial setting: 1

Setting 16: CASSETTE SELECTION

Press 1 if you want the fax machine to automatically select the

printing paper source (tray or cassette) according to the size of each

page received or copied. (If a document consists of multiple pages of

different sizes, each page will be printed on the paper that best

matches its size.)

Press 2 if you want the fax machine to automatically select the

printing paper source (tray or cassette) according to the size of the

first page of the document received or copied. (If the document

consists of multiple pages of different sizes, all pages will be printed

on the same size of paper based on the size of the first page.)

Press 3 if you want to set a fixed order of priority for the paper

sources. When the 1ST PRIORITY setting appears, enter 1 for TRAY,

2 for UPPER CASSETTE, or 3 for LOWER CASSETTE. (Note: If

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Optional Settings

Option Setting 33, Separate Mode, is turned on, the selections will be

1 for UPPER CASSETTE or 2 for LOWER CASSETTE.) Paper will

always be drawn from this source unless the source runs out of paper.

The 2ND PRIORITY setting now appears to let you select the source

in the event that the “1st priority” source runs out of paper. The

selections will vary depending on your selection for the “1st priority”

source. Check the selections that appear in the display and enter the

desired number. If you want to have the incoming fax received to

memory instead of printing it on paper from another source, select

NONE.

If you did not select NONE and Option Setting 33 (Separate Mode) is

turned off, the 3RD PRIORITY setting now appears. This setting lets

you choose whether the incoming fax is printed using paper from the

3rd source or received to memory in the event that the “2nd priority”

source also runs out of paper. Enter 1 to select the 3rd source, or 2

(NONE) to have the incoming fax received to memory.

♦ Initial setting: 1

Setting 17: RETRANSMISSION TIMES

This sets the number of times the fax will reattempt a memory

transmission which has been interrupted by a line error or power

failure. Enter any 2-digit number from 01 to 14, or enter 00 to turn off

the function.

♦ Initial setting: 10

Setting 18: RETRANSMISSION INTERVAL

You can select the number of minutes the fax waits between each

memory retransmission attempt. Enter 01 for 1 minute, 02 for 2

minutes, etc., up to a maximum of 15 minutes. If you do not want the

fax to wait between attempts, enter 00.

♦ Initial setting: 02

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Optional Settings

Setting 19: HEATER MODE

To conserve power, you can turn off the laser printer heater in your fax

machine. When this is done, the heater will turn on automatically

when you receive a document (there will be a slight delay before

printing while the heater warms up) and turn off when printing is

completed. Press 2 to turn off the heater, or 1 to keep it on.

♦ Initial setting: 2

Setting 20: ANTI-JUNK FAX

Press 1 to block reception from fax numbers entered in the Anti Junk

Fax List. Press 2 to allow reception from all numbers.

♦ Initial setting: 2

Setting 21: ALARM VOLUME

This sets the volume of the beep sound that alerts you to error

conditions and informs you that operations have been completed.

Press 1 for HIGH, 2 for LOW, or 3 for OFF.

♦ Initial setting: 2

Setting 22: DIAL MODE

This sets the dial mode. Press 1 if you are on a touch-tone line, or 2 if

you are on a pulse dial (rotary) line. If you have installed the dual line

option, a different mode can be selected for each line. First select the

line by pressing 1 for Line 1 or 2 for Line 2, and then press 1 for

touch-tone or 2 for pulse.

♦ Initial setting: 1

Setting 23: QUICK ON-LINE

When you transmit a multi-page document, this setting determines

whether the fax machine will dial the receiving party and begin

transmitting while scanning is still in progress, or wait until all pages

have been scanned before dialing. Press 1 to have the fax machine dial

and begin transmission while scanning is still in progress, or 2 to have

the fax machine wait until all pages have been scanned.

♦ Initial setting: 1

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Optional Settings

Setting 24: MULTI TTI

If you are using Department Control, you can press 1 to have the

department name (the name associated with the department code

entered by an operator to access the fax) appear at the top of each

transmitted document. This will appear in place of the name entered

in Entering Your Name and Fax Number in Chapter 1. Press 2 to turn

Multi TTI off (the sender’s name entered in Chapter 1 will appear).

♦ Initial setting: 2

Setting 25: BEEP LENGTH

This sets the duration of the beep that signals the end of transmission,

reception, or copying. Press 1 for 3 seconds, 2 for 1 second, or 3 for

no beep.

♦ Initial setting: 1

Setting 26: TELEPHONE BILLING CODE

This setting allows you to use Department Codes or direct billing

codes for telephone billing on a PBX. (Your dealer must first activate

Department Control or direct billing code entry.) Press 1 to turn

telephone billing on, or 2 to turn it off.

♦ Initial setting: 2

If you pressed 1, the BILLING CODE DIAL selection will

subsequently appear. Press 1 if your PBX must receive the billing

code before dialing a telephone number, or 2 if it must receive the

billing code after dialling a telephone number. (Refer to your PBX

manual or consult your PBX administrator for this information.)

Note: If you select AFTER for the BILLING CODE DIAL selection, you

must press the REDIAL key after dialing if you use the SPEAKER key.

Setting 27: DEPARTMENT CODE DIGITS

Use this setting if you are using Telephone Billing and need to change

the number of digits of Department Codes to accord with your PBX’s

telephone billing system. Enter any number from 3 to 9.

♦ Initial setting: 4

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Optional Settings

Setting 28: DISTINCTIVE RING

This sets the ring pattern to which your fax will answer if you

subscribe to a distinctive ring service. Enter a number from 1 to 5 to

select a pattern. See Distinctive Ring in Chapter 5 for more details.

♦ Initial setting: 5

Setting 29: VERIFICATION STAMP

Press 1 if you want the fax machine to stamp each original document

page as it is scanned. After scanning, you can check to see if all pages

have been stamped to verify that no double feeds occurred. Press 2 to

turn the function off.

Note: To use this function, your dealer must install the Verification

Stamp option.

♦ Initial setting: 2

Setting 30: PRINT HOLD

Press 1 if you want the fax machine to hold received documents in

memory instead of immediately printing them out (note that you must

first enter a Print Hold passcode as explained in Print Hold in Chapter

5). To turn off the Print Hold function, press 2, enter the 4-digit Print

Hold passcode, and then press START.

♦ Initial setting: 2

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Optional Settings

Setting 31: DIAL SELECTION

If the dual line option has been installed, you can use this setting to

specify how each line will be used. Reception only, transmission only,

or free (both reception and transmission are allowed) can be selected.

Enter a number from 1 to 7 as follows:

1 (L1=TX/RX, L2=TX/RX): Both lines free

2 (L1=TX/RX, L2=RX):

3 (L1=TX/RX, L2=TX):

4 (L1=RX, L2=TX/RX):

5 (L1=RX, L2=TX):

Line 1 free, Line 2 reception only

Line 1 free, Line 2 transmission only

Line 1 reception only, Line 2 free

Line 1 reception only, Line 2 transmission

only

6 (L1=TX, L2=TX/RX):

Line 1 transmission only, Line 2 free

7 (L1=TX, L2=RX):

Line 1 transmission only, Line 2 reception

only

♦ Initial setting: 1

Note: The Dial Selection setting will only appear if your dealer has

installed the dual line option.

Note: If you set a line to “reception only” and Rapid Key or Speed

Dial numbers exist that specify use of that line, INVALID LINE SET

IN RAPID/SPEED # will appear in the display. Press 1 to change the

line selections in the Rapid Key or Speed Dial numbers to “no

selection”, or press 2 to cancel the “reception only” selection for the

line.

Note: A line cannot be set to “transmission only” if it is being used for

FAST remote maintenance by your dealer.

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Optional Settings

Setting 32: COPY RESOLUTION

Use this setting to select the default copying resolution (the resolution

used for copying if a setting is not made with the RESOLUTION

key). Press 1 (S-FINE) to set the default resolution to SUPER FINE,

or 2 to set it to FINE.

♦ Initial setting: 2

Setting 33: SEPARATE MODE

If desired, you can have the fax automatically draw a sheet of paper

from the paper tray after each fax reception. By loading colored (or

large) paper in the paper tray, each colored sheet drawn will act as a

separator that makes it easy to distinguish where one multi-page

document ends and another begins. A Transaction Report printed after

a reception will also be printed from the paper tray to act as a

separator sheet. Press 1 to turn on this function (be sure to load

appropriate paper in the paper tray), or 2 to turn it off. (Note that this

function will not operate for copy jobs. The function will turn off

automatically if the paper tray runs out of paper.)

♦ Initial setting: 2

Note: If you change the Separate Mode setting, Option Setting 16 will

subsequently appear in the display to allow you make an appropriate

setting for Cassette Selection.

Setting 34: POWER SAVE TYPE

This option sets the method for turning on Power Save Mode. Press 1

to select REAL TIME (turn Power Save Mode on and off by pressing

the POWER SAVE key), or 2 to select TIMER (automatic on and off

at preset times). For more information, see Power Save Mode in

Chapter 5.

♦ Initial setting: 1

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7. Printing Lists and Reports

You can print lists showing settings and information entered in the fax

machine. You can also print out reports on recent activity and

individual operations after they are completed. The lists and reports

are described on the following pages.

To print a list, follow the steps below.

Press the FUNCTION key and 2.

FUNCTION

The display will show:

2:LISTING MODE

ENTER #(01-16,*,#)

Press the numeric keys to enter the 2-

digit number (“01” to “12”) of the list

you want to print.

Example:

Activity Report

Press * or # to scroll through the

lists. When the desired list appears,

press the START key.

Note: The content of some of the lists will change slightly if the dual line

option is installed.

Activity Report (List 01)

This report shows information on your most recently performed send

and receive operations (a combined maximum of 50 operations can

appear). The report is divided into two parts: the SEND REPORT,

which shows information on transmissions, and the RECEIVE

REPORT, which shows information on receptions.

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Printing Lists and Reports

♦ If Option Setting 4 (Auto Listing) is set to YES, a report will be

automatically printed out whenever information on 50 operations

has accumulated. (A report can still be printed on demand at any

time.)

♦ All information is erased after a report is printed out. If automatic

print-out is turned off and the report is not printed manually for 50

operations, the information on the oldest operation will be overwrit-

ten each time a new operation is performed.

Explanation of headings

The name or fax number of the other machine involved in

the transaction.

SENDER/

RECEIVER

The time at which transmission/reception started.

Total time taken for transmission/reception.

Number of pages transmitted/received.

START

TX/RX TIME

PAGES

CONF. TX - A confidential operation was performed.

RELAY TX - A relay operation was performed.

(T) - A timer operation was performed.

TYPE

(D) - The document was sent directly from the feeder, not

from memory.

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Printing Lists and Reports

(One of the following notes will appear under NOTE in the

report to indicate whether the transaction was successful,

and if not, the reason for the failure.)

NOTE

OK - Transmission/reception was successful.

P.FAIL - A power failure prevented the transaction.

JAM - The printing paper or document jammed, preventing

the transaction.

BUSY - The fax was not sent because the line was busy.

COM.E-0 to COM.E-31 - A telephone line error prevented

the transaction. See Line Error in Problems and Solutions in

Chapter 9.

CANCEL - The transaction was cancelled because the

STOP key was pressed, no document was in the feeder, or

the other machine requested transmission using a function

which your fax machine does not have.

CANCEL 3 - (Used for confidential transmission only)

A confidential transmission was cancelled because the

receiving machine does not have a confidential function, a

confidential passcode is not programmed in the receiving

machine, its memory is full, or it is not a Sharp model.

CANCEL 4 - (Used for confidential transmission only)

A confidential ransmission was cancelled because an

incorrect mailbox number was entered for a fax machine

with confidential mailboxes, or the other machine’s memory

is full.

CANCEL 5 - (Used for relay request only)

A relay request was not successful because the machine to

which the request was made has no relay function, it is not a

Sharp model, or its memory was full.

CANCEL 6 - (Used for relay request only)

A relay request was not successful because your machine’s

fax number has not been entered into the relay machine’s list

of permitted numbers, an automatic dialing number not

stored in the relay machine was specified, or your fax

number has not been entered in your machine as explained

in Chapter 1.

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Printing Lists and Reports

CANCEL 7 - (Used for Subaddressing transmission only)

A Subaddressing transmission was not successful because

the receiving machine does not have Subaddressing

reception capability.

CANCEL 8 - (Used for Subaddressing transmission only)

A Subaddressing transmission was refused by the receiving

machine because the transmitted Subaddress or passcode

did not match any of the Subaddresses or passcodes in the

receiving machine.

Timer List (List 02)

This list shows the timer operations that are currently set.

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Printing Lists and Reports

Telephone Number List (List 03)

This list shows the fax numbers that have been programmed for

automatic dialing.

Relay Group List (List 04)

This list shows the relay groups that have been programmed.

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Printing Lists and Reports

Passcode List (List 05)

This list shows settings made for polling security, your name and fax

number as programmed in the fax machine, a sample of the header

printed at the top of every page you transmit (HEADER PRINT), and

the numbers entered in the relay passcode list.

Optional Setting List (List 06)

This list shows the current status of the option settings.

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Printing Lists and Reports

Program and Group List (List 07)

The top part of this list shows the programs that have been entered.

The bottom part shows the fax numbers that have been programmed

into Group Keys.

Batch Transmission List (List 08)

The Batch Transmission List shows the documents that are currently

stored for batch transmission.

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Printing Lists and Reports

Department Usage List (List 09)

This list shows total transmission time and pages transmitted

(including polling time and pages polled) for each department during

the period indicated on the list. The information is only available if

Department Control has been activated. The bottom part of the list

shows information about relay broadcast operations performed on the

request of other fax machines.

♦ Each time you print out the report, the data is cleared and a new

period begins.

Confidential Reception List (List 10)

This list shows which mailboxes have received confidential

documents and the total number of pages received. Print this list out

whenever RCVD CONFIDENTIAL RX appears in the display.

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Printing Lists and Reports

Anti Junk Number List (List 11)

This list shows the fax numbers from which reception is not allowed.

Subaddressing TX Table List (12)

This list shows the Subaddressing transmission tables that have been

created.

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Printing Lists and Reports

Transaction Report

This report is printed out automatically after an operation is

completed to allow you to check the result. The fax machine is set at

the factory to print out the report only when an error occurs. If

desired, you can change the setting to have it printed out under a

variety of other conditions. See Option Setting 5 (Print Selection) in

Chapter 6.

♦ You can also print out the Transaction Report on demand by press-

ing the REPORT key after the operation is completed.

♦ The same headings appear in the Transaction Report as in the

Activity Report. See Activity Report in this chapter for an explana-

tion of the headings.

♦ The top part of the first page of the document will also appear

below the report if the document was sent from memory. If confi-

dentiality is required, you can prevent printing of the top part of the

document by setting Option Setting 15 (Image Memory Print) to

NO.

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8. Maintenance

Cleaning the Scanning Glass and Rollers

Clean the reading glass and rollers frequently to ensure the quality of

your transmitted images and copies.

Open the operation panel.

• Squeeze the release marked

PANEL RELEASE and pull up.

Wipe the scanning glass, white

backplate, and rollers with a soft

cloth.

• Make sure that all dirt and stains

(such as correcting fluid) are

removed, as dirt will cause vertical

lines on transmitted images and

copies. (If necessary, wipe with

denatured alcohol.)

White

backplate

Scanning

glass

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The Housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

Do not use benzene or thinner. These solvents may damage or

discolor the machine.

Replacing the Verification Stamp

If you are using the Verification Stamp function, you will need to

replace the ink cartridge in the stamp unit when it runs out of ink

(when the stamped mark on original documents becomes faint). A

new ink cartridge can be obtained from your dealer.

Remove the original document OUT

tray.

Press down on the protruding tab of

the green ink cartridge and pull the

cartridge out with your fingers.

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Replacing the Verification Stamp

Insert the new ink cartridge into the

machine (make sure that the tab is

facing out).

Replace the original document OUT

tray.

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9. Troubleshooting

Problems and Solutions

Line error

Problem

Solution

LINE ERROR appears in

the display, and/or a

Try the transaction again. If the error persists, check

the following:

transaction report is

printed out with COM. E-

and a number from 0 to 31

in the NOTE column.

• Check the hookup. The cord from the TEL. LINE 1

jack to the wall jack should be no longer than six

feet.

• Make sure there are no modem devices sharing the

same telephone line.

• Check with the other party to make sure their fax

machine is functioning properly.

• Have your telephone line checked for line noise.

• Try connecting the fax machine to a different

telephone line.

• If the problem still occurs, your fax machine may

need service.

186

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Problems and Solutions

Dialing and transmission problems

Problem

Solution

Dialing is not possible.

• Make sure the power cord is properly plugged into

a power outlet.

• Make sure that the telephone line is properly

connected to both the TEL. LINE 1 jack and the

wall jack.

• Make sure that the fax machine is set to the correct

dialing mode for your telephone line. See Option

Setting 22 in Chapter 6.

The power is on, but no

transmission takes place.

• Make sure that the receiving machine has paper.

• Make sure that the telephone line cord is plugged

into the TEL. LINE 1 jack, and not the TEL. SET

jack.

• If the receiving machine is in manual mode with no

attendant, reception will not be possible.

• If the receiving machine is not a Sharp model,

make sure it is G3 compatible.

• Check the display for error messages.

• Press the SPEAKER key and check for a dial tone.

Nothing is printed at the

receiving end.

• Make sure that the document for transmission is

placed face down in the feeder.

A distorted image is

received at the other end.

• If ECM mode (Option Setting 9) is turned off, noise

on the telephone line may cause distortion. Try

sending the document again.

• Make a copy of the document on your fax machine.

If the copy is also distorted, your fax machine may

need service.

187

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Problems and Solutions

Reception and copying problems

Problem

Solution

The fax machine doesn’t

receive documents

automatically.

• Make sure that the reception mode is set to AUTO.

If you subscribe to a distinctive ring service, make

sure that the Distinctive Ring function is set to the

correct ring pattern. If you do not subscribe to a

distinctive ring service, make sure that Distinctive

Ring is set to OFF SETTING. (See Distinctive Ring

in Chapter 5.)

The power is on, but no

reception takes place.

• Make sure that the wall jack is connected to the

TEL. LINE 1 jack, and not the TEL. SET jack.

The printing paper comes • Make sure that the document is loaded properly in

out blank when you try to

receive a document.

the feeder of the transmitting machine. Make a

copy or print a report to confirm the printing ability

of your machine.

The received document is • Ask the other party to send higher contrast

faint.

documents. If the contrast is still too low, your fax

machine may need service. Make a copy or print a

report to check your machine’s printing ability.

• The toner cartridge may need replacement.

Received images are

distorted.

• If ECM mode (Option Setting 9) is turned off, noise

on the telephone line may cause distortion. Have

the other party try sending the document again.

• If the other machine has ECM mode, make sure

this feature is turned on in both fax machines (see

Option Setting 9).

• Make a copy or print a report on your fax machine.

If the copy or report is also distorted, your fax

machine may need service.

• The drum cartridge may be damaged. Try a new

drum cartridge.

188

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Problems and Solutions

The quality of copies is

poor and/or black spots

appear.

• Any dirt or material on the scanning glass will

cause spots to appear on copies and transmitted

faxes. Clean the scanning glass as explained in

Chapter 8.

Dots appear at regular

intervals on received

documents and copies.

• The drum cartridge may be damaged. Replace the

drum cartridge.

General problems

Problem

Solution

Nothing appears in the

display.

• Make sure the power cord is properly plugged into

a power outlet and the power switch is turned on.

• Connect another electrical appliance to the outlet to

see if it has power.

The machine does not

respond when you press

any of its keys.

• If a beep sound is not made when you press the

keys, turn off the power switch and then turn it on

again several seconds later.

Automatic document

feeding does not work for

transmission or copying.

• Check the size and weight of the document (see

Transmittable Documents in Chapter 2).

No reception occurs when • Make sure you have not run out of paper.

polling is attempted.

• Make sure the transmitting machine is in automatic

reception mode.

• If the transmitting machine has polling security,

make sure that your fax number has been entered

both in your machine and in the transmitting

machine.

189

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Messages and Signals

Display messages

CHECK TRAY/CASSETTE

CONF REFUSED

This indicates that a paper jam has occurred in the

tray or one of the cassettes, or that one of the

cassettes is not installed properly.

A confidential transmission has been denied

because you entered an incorrect mailbox number

for a machine with mailboxes.

CONF. RX ERROR

Confidential reception was cancelled because the

mailbox number specified by the transmitting

machine is not programmed in your fax machine.

CHECK COVER OR DRUM

The operation panel is open or the drum cartridge

has not been installed. Close the cover or install

the drum cartridge.

DRUM LIFE OVER

The drum cartridge must be replaced.

FAX RCVD IN MEMORY

A fax has been received in memory because the

toner cartridge needs replacement, you have run

out of printing paper, or the paper is jammed. The

fax will automatically print out when the problem is

fixed.

FUNCTION MODE

LINE ERROR

The FUNCTION key has been pressed.

Transmission or reception was not successful.

Press STOP to clear the message and then try

again. If the error persists, see Line Error in

Problems and Solutions in this chapter.

MEMORY FULL ERROR

An internal memory error occurred. You may need

to resend one or more pages of the document

being transmitted when the error occurred.

The memory is full (this message appears when

START=OK,STOP=CANCEL Option Setting 23, Quick On-line, is set to NO).

Press the START key to send only the pages

already scanned, or the STOP key to cancel the

entire transmission.

190

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Messages and Signals

NO CONF. FUNC

NO PAPER

Confidential transmission was cancelled because

the receiving machine does not have a

confidential function, a confidential passcode is

not programmed in it, its memory is full, or it is not

a Sharp model.

This message will be followed by one of the paper

sources in parentheses, and informs you that the

paper source is out of paper (UPPER indicates

the upper cassette, and LOWER indicates the

lower cassette). If no paper source is indicated, all

paper sources are out of paper.

NO RELAY FUNC

A relay request has been denied because the

other machine does not have a relay broadcast

function, its memory is full, or it is not a Sharp

machine.

ONHOOK DIAL MODE

PAPER JAM

The SPEAKER key has been pressed and the fax

machine is waiting for you to dial.

The printing paper is jammed. See the following

section, Clearing Paper Jams.

POWER SAVE MODE

RCVD CONF. FAX

Power Save Mode is on. See Power Save Mode in

Chapter 5.

A confidential fax has been received in memory.

Print the fax as explained in Confidential

Operations in Chapter 5.

RCVD PRINT HOLD FAX

RCVD RELAY REQUEST

The Print Hold function has been turned on and

you have received one or more faxes in memory.

Print out the faxes as explained in Print Hold in

Chapter 5.

Your fax machine has received a Relay Broadcast

request and is transmitting the requested

document to the end receiving machines. See

Relay Broadcast in Relay Request in Chapter 5.

191

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Messages and Signals

RELAY REFUSED

A relay request has been denied because your fax

number has not been entered in the relay

machine’s list of permitted numbers, an auto dial

number not programmed in the relay machine was

specified, or your fax number has not been

programmed in your machine.

REMOVE ORIGINAL(S)

SIZE ERROR

The original document is jammed. See the

following section, Clearing Paper Jams.

This message will be followed by one of the paper

sources in parentheses, and informs you that the

paper loaded in that source is not all the same

size (UPPER indicates the upper cassette, and

LOWER indicates the lower cassette).

REPLACE TONER

The toner cartridge must be replaced.

RX DOCUMENT TRAY OFF

The received document tray is not attached.

Attach it as explained in Connections in Chapter 1

(the tray must be attached for the fax machine to

operate properly.)

WAITING<MEMORY FULL>

The memory has become full and scanning has

stopped during scanning of a multi-page

document. Scanning will automatically resume

when sufficient memory becomes free (for

example, after several pages are transmitted).

Audible signals

Continuous tone

3 seconds

Indicates the end of transmission,

reception, or copying.

Intermittent tone

(3 beeps)

5 seconds

(1 second on, 1

second off)

Indicates incomplete transmission,

reception, or copying.

Rapid intermittent

tone

35 seconds

(0.7 seconds on,

0.3 seconds off)

Indicates that an extension phone

connected to the fax is off hook.

192

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Clearing Paper Jams

Clearing a jammed document

If the original document doesn’t feed properly during transmission or

copying, or REMOVE ORIGINAL(S) appears in the display, first try

pressing the START key. If the document doesn’t feed out, open the

operation panel and remove it.

Important:

Do not try to remove a document without opening the operation panel.

This may damage the feeder mechanism.

Open the operation panel.

• Squeeze the release marked

PANEL RELEASE and pull up.

Remove the document.

Close the operation panel, making

sure it clicks into place.

193

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Clearing Paper Jams

Clearing jammed printing paper

If the printing paper jams, PAPER JAM will appear in the display.

Follow the steps below to clear the jam.

Press the green release and open the

print compartment cover.

• Caution!

The fusing unit inside the print

compartment becomes very hot

during operation. Be careful not to

touch the inside of the compart-

ment.

If the jammed paper is visible in the

print compartment, pull it out.

• Make sure no torn pieces of paper

remain in the print compartment

and rollers.

194

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Clearing Paper Jams

If the jammed paper isn’t visible,

remove the toner cartridge and then

the drum cartridge.

Open the black cover (hinged on the

left) at the bottom of the

compartment. If jammed paper is

visible, remove it.

Close the black cover. Reinsert the

drum cartridge and then the toner

cartridge.

Blue

Green

• Insert the drum cartridge and toner

cartridge by aligning the colored

numbers on the cartridges with

their corresponding colored num-

bers on the sides of the print com-

partment.

Blue

Green

• When finished, close the print com-

partment cover.

195

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Clearing Paper Jams

If the display still indicates that paper

is jammed, open the cassettes and

remove the jammed paper.

Replace the paper cassette.

196

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FCC Regulatory Information

This equipment complies with FCC rules, Part 68. On this equipment is a label

that contains, among other information, the FCC Registration Number and

Ringer Equivalence Number (REN) for this equipment. If requested, this

information must be provided to your telephone company.

An FCC compliant telephone cord and modular plug is provided with this

equipment. This equipment is designed to be connected to the telephone network

or premises wiring using a compatible modular jack which is Part 68 compliant.

This equipment connects to the telephone network through a standard USOC RJ-

11C network interface jack.

The REN is used to determine the quantity of devices which may be connected to

your telephone line and still have all of those devices ring when your number is

called. Too many devices on one line may result in the devices not ringing in

response to an incoming call. In most, but not all, areas as the sum of the RENs of

all devices should not exceed five (5.0). To be certain of the number of devices

that may be connected to your line, as determined by the total REN, contact your

local telephone company.

If this equipment causes harm to the telephone network, your telephone company

may disconnect your service temporarily. If possible, they will notify you in

advance. If advance notice is not practical, you will be notified as soon as

possible. You will also be advised of your right to file a complaint with the FCC.

Your telephone company may make changes in its facilities, equipment,

operations, or procedures that could affect the operation of your equipment. If

this happens, the telephone company will provide advance notice in order for you

to make necessary modifications to maintain uninterrupted service.If the

equipment is causing harm to the telephone network, your telephone company

may ask you to disconnect the equipment until the problem resolved.

If you have any questions or problems which cannot be solved by reading this

manual, please contact Sharp Document Network System of America at Sharp

Plaza, Mahwah, NJ 07430-2135. The customer number is 800-237-4277.

This equipment may not be used on coin service provided by the telephone

company. Connection to party lines is subject to state tariffs. Contact your state’s

public utility commission, public service commission, or corporation

commission for more information.

When programming and/or making test calls to emergency numbers:

♦ ^{Remain on the line and briefly explain to the dispatcher the reason for the call.}

♦ ^{Perform such activities in the off-peak hours, such as early morning or late}

evening.

197

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S H A R P

Date Revised:

Date Issued :May. 28, 1999

MATERIAL SAFETY DATA SHEET (1/2)

MSDS No. B-1020

Section 1. Product Identification

Product : FO-47ND / DUNT-455BSCZZ (Toner Cartridge)

Section2. Supplier's Name and Address

Sharp Corporation

22-22 Nagaike-cho, Abeno-ku, Osaka, Japan

Local suppliers are listed below. Please contact the nearest supplier for additional information.

(Country)

U.S.A.

(Name and Telephone Number)

Sharp Document Network System of America

Telephone number for information: 1-800-237-4277

Emergency telephone number : 1-800-255-3924

Canada

Sharp Electronics of Canada Ltd.

Telephone number for information: 905-890-2100

Emergency telephone number : 1-800-255-3924

Section 3. Ingredients

Ingredients

Polyester resin (NJ TSRN 361615-5042-P)

Carbon black

Polyolefin wax

CAS No.

Proportion

>90%

1 - 5%

(TOTAL OF BOTH)

1 - 5%

OSHA PEL ACGIH TLV

Other Limits

None

Not listed

3.5mg/m TWA(Austl) : 3 mg/m

1333-86-4

9003-07-0

25722-45-6

3.5 mg/m

Not listed

None

Organic pigment (NJ TSRN 361615-5025-P)

Sect io n 4. Hazardo u s Id en tif icatio n (E merg en cy Over view)

Toner is a fine, black powder possessing no immediate hazard. There are no anticipated carcinogenic effects

from exposure based on animal tests performed using toner. When used as intended according to instructions,

studies do not indicate any symptoms of fibrosis will occur.

Section 5.Health Hazard Data

Route(s) of Entry :

Inhalation?

Skin?

Yes(Eyecontact)

Ingestion?

Yes

Health Hazard :

Inhalation, LC50(g/m³/4h) :

Ingestion (oral), LD50(mg/kg) :

Dermal, LD50 (mg/kg) :

Eye irritation :

>0.74(Rats)* (This was the highest attainable concentration.)

>5000 (Rats) *

>2000 (Rats) *

Not an irritant (rabbits) *

Skin irritation :

Skin sensitizer :

Not an irritant (rabbits) *

No data available

Mutagenicity :

Negative * (AMES test)

(* = Based on data for other products with similar ingredients)

Carcinogenicity : In 1996 the IARC reevaluated carbon black as a Group 2B carcinogen (possible human carcinogen).

This classification is given to chemicals for which there is inadequate humanevidence, but sufficient ani-

mal evidence on which to base an opinion of carcinogenicity. Theclassification is based upon the devel-

opment of lung tumors in rats receiving chronic inhalationexposures to free carbon black at levels that

induce particle overload of the lung. Studiesperformed in animal models other than rats did not show

any association between carbon black and lung tumors. Moreover, a two-year cancer bioassay using a

typical toner preparation containing carbon black demonstrated no association between toner exposure

and tumor development in rats.

Chronic Effect :

Prolonged inhalation of excessive dust may cause lung damage. It is attributed to “lung overloading”, a

generic response to excessive amounts of any dust retained in the lungs for a prolonged interval. Use of

this product as intended does result in inhalation of excessive dust. In a study in rats by chronic inhala-

tion exposure to a typical toner, a mild to moderate degree of lung fibrosis was observed in 92% of rats

in the high concentration (16mg/m ) exposure group, and a minimal to mild degree of fibrosis was

noted in 22% of the animals in the middle (4mg/m ) exposure group. But no pulmonary change was

reported in the lowest (1mg/m ) exposure group, the most relevant level to potential human exposures.

198

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S H A R P

Date Revised:

Date Issued : May. 28, 1999

MATERIAL SAFETY DATA SHEET (2/2)

MSDS No. B-1020

Signs and Symptoms of Exposure : No symptoms expected with intended use.

Medical Conditions Generally Aggravated by Exposure : None

Emergency and First Aid Procedures :

Inhalation- - - If symptoms are experienced, remove source of contamination or move victim to fresh air and obtain medical

advice.

Ingestion - - - If irritation or discomfort occurs, obtain medical attention immediately.

Skin- - - - - - - Flush with gently flowing water (preferably lukewarm) and soap for 15 minutes or until particle is removed. If irri-

tation does occur, obtain medical advice.

Eye - - - - - - - Do not allow victim to rub eye(s). Flush with gently flowing water (preferably lukewarm) for 15 minutes or until

particle is removed. Have victim look right and left, and, then up and down. If irritation does occur, obtain medi-

cal attention. DO NOT attempt to manually remove anything stuck to the eye(s).

Section 6. Physical Chemical Characteristics

Boiling Point

Melting Point

Vapor Pressure

Vapor Density

Evaporation Rate

Appearance

: Not applicable

: No data available

: Not applicable

: Powder

Odor

: Faint odor

: 1.2

: Negligible

: Not applicable

: Not applcable

: Black

Specific Gravity

Solubility in Water

Viscosity

Color

Section 7. Fire and Explosion Data

Flash Point (Method Used)

Ignition Temperature

Flammable Limits

Extinguishing Media

Special Fire Fighting Procedure

Unusual Fire and Explosion Hazard

Not applicable

450 C * (* = Based on data for other products with similar ingredients)

(LEL):No data available(UEL): No data available

CO2, water spray, foam and dry chemical

None

If dispersed in air, like most finely divided organic powders, may form an

explosive miture.

No data available

Sensitivity to Mechanical Impact

Sensitivity to Static Charge

Section 8. Reactivity Data

Stability

Incompatibility (Material to Avoid)

Hazardous Decomposition

Hazardous Polymerization

Stable

Oxidizing materials

CO, CO2

No data available

Section9. Precautions for Safe Handling and Use

Personal Protection Information (Respiratory, Eye Protection and Protective Glove) : None required with intended use.

Engineering Control / Ventilation

Work / Hygienic Practice

Steps to be taken in case of Spill or Leak

None required with intended use.

Wash hands after handling. Try not to disperse the particles.

Wipe off with paper or cloth. DO NOT use vacuum cleaner. If a large

amount is released. It may create a dust explosion as would most finely

divided organic powders.

Waste Disposal Method

Waste material may be disposed under conditions which meet all fed-

eral, state and local environmental regulations.

Section 10. Regulatory Information

NFPA Rating (U.S.A.)

WHMIS Legislation (Canada)

Transport Information

UN No.

Health : 1

Not applicable

None

Flammability : 1 Reactivity : 0

None

Section 11. Other Information

References : IARC(1996), IARC Monographs on the Evaluation of the Carcinogenic Risk of Chemicals to Humans, Vol. 65,

Printing Process and Printing Inks, Carbon Black and Some Nitro Compounds, Lyon, pp-149-261

H. Muhle, B. Bellmann, O. Creutzenberg, C. Dasenbrock, H. Ernst, R. Kilpper, J. C. Mackenzie, P. Morrow, U. Mohr, S.Tak-

enaka, and R. Mermelstein (1991) Pulmonary Response to Toner upon Chronic Inhalation Exposure in Rats. Fundamental

and Applied Toxicology 17, pp. 280-299

199

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Index

Department Code Digits, 169

Department Control, 153 - 155

Department Usage List, 180

Dial mode, 168

Activity Report, 173

Auto Listing, 164

Alarm volume, 168

Dial Selection, 171

Anti Junk Fax, 156, 168

Anti Junk Number List, 181

Audible signals, 192

Dialing

Chain, 47, 63

Direct Keypad, 60

Auto Cover Sheet, 165

Auto reception mode, 71, 72

Auto-dial numbers, programming, 43

Normal, 41, 49

Rapid Key, 58

Speed, 59

Direct Keypad Dialing, 60

Distinctive ring, 160

Document feeder, 38

Document guides, 38

Document key, 56

Document restrictions, 37

Document sizes, 36

Document, maximum scanning area, 37

Drum cartridge

Batch page numbering, 69

Batch transmission, 129 - 131

Batch Transmission List, 179

Beep length, 169

Broadcasting, 77 - 79

Canceling a fax, 63, 66

Cassette Selection, 166

Chain Dialing, 47, 63

Changeover key, 63

Confidential operations, 82 - 87

Confidential Reception List, 180

Contrast, 40

Installing and replacing, 21 - 25

Drum cartridge indicator, 25

Dual-line option, 19

Duplex Scanning, 149

Error Correction Mode (ECM), 165

Contrast key, 40

Copies, making, 74

Copy Cut-off, 166

Fine Resolution Priority, 163

Copy resolution, 172

Copying Scanning, 165

Cover Sheet, 67

Group Keys, 80 - 81

Auto Cover Sheet, 165

Halftone setting, 39, 171

Date, setting, 32

Daylight Saving Time, 33

Heater mode, 168

Housing, cleaning, 184

200

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Index

Power Save Mode, 111 - 116

Print Hold, 151 - 152, 170

Priority key, 56

Program and Group List, 179

Programs, 132 - 148

Image Memory Print, 166

Jams, clearing, 193 - 196

Quick On-line, 168

Letters, entering, 31

Line error, 186

LINE IN USE light, 10

Loading the document, 38

Rapid Key Dialing, 58

Recall Interval, 164

Recall Times, 164

Receive Reduce, 166

Reception mode

Manual reception mode, 71, 72

Memory

Auto, 71, 72

Checking documents in, 65, 73

Sending faxes from, 56

Substitute reception to, 73

Memory retransmission, 64

Multi TTI, 169

Manual, 71, 72

Setting, 71

Redial key, 42

Redialing, 42, 64

Relay Broadcast, 94

Relay Group List, 177

Relay Request, 88 - 93

Resolution, 39

Normal Dialing, 41, 49

Number of rings in AUTO reception, 163

Number of rings in manual reception,

163

Resolution key, 40

Retransmission interval, 167

Retransmission times, 167

Ringer volume, 35

Optional Setting List, 178

Scanning glass, cleaning, 183

Search Dial, 61

Seperate Mode, 172

Speaker volume, 34

Speed Dialing, 59

STATUS CHECK light, 10

Subaddressing transmission, 96 - 102

Subaddressing TX Table List, 181

Page Counter key, 69

Page numbering, batch, 69

Paper jams, clearing, 193 - 196

Paper, loading, 26

Passcode List, 178

Pauses in automatic dialing, 44

Personal books, 49 - 55

Polling, 103 - 110

Security Selection, 165

TEL. LINE jack, 17

201

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Index

TEL. SET jack, 17

Telephone

Toner cartridge

Installing and replacing, 21 - 25

Toner cartridge indicator, 25

Transaction Report, 182

Print Selection, 164

Connecting, 17

Telephone billing, 158

Telephone Billing Code, 169

Telephone line cord, 17

Telephone line status, checking, 63

Telephone Number List, 177

Time, setting, 32

Verification Stamp, 20, 170

Replacing, 184

Timer, 117

Timer List, 176

202

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203

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204

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NOTICE

BE SURE TO ASK YOUR AUTHORIZED SHARP DEALER

ABOUT THE WARRANTY THAT YOUR SELLING DEALER

EXTENDS TO YOU. In order to assure you, the end-user, of

warranty protection, Sharp extends a limited warranty to each

of its authorized dealers and, in turn, requires each of its

authorized dealers to extend its own warranty to you on terms

that are no less favorable than those given to the dealer by

Sharp. You should be aware, however, that Sharp does not

itself extend any warranties, either express or implied, directly

to you, the end-user, and no one is authorized to make any

representations or warranties on behalf of Sharp. Specifically,

SHARP DOES NOT EXTEND TO YOU, THE END-USER,

ANY EXPRESS WARRANTY OR ANY IMPLIED WARRANTY

OF MERCHANTABILITY, FITNESS FOR USE OR FITNESS

FOR ANY PARTICULAR PURPOSE IN CONNECTION WITH

THE HARDWARE, SOFTWARE OR FIRMWARE EMBODIED

IN, OR USED IN CONJUNCTION WITH THIS PRODUCT.

Sharp is not responsible for any damages or loss, either

direct, incidental or consequential, which you, the end-user,

may experience as a result of your purchase or use of the

hardware, software or firmware embodied in or used in con-

junction with this Product. Your sole remedy, in the event that

you encounter any difficulties with the Product, is against the

authorized dealer from which you purchased the Product.In

the event that this authorized dealer does not honor its war-

ranty commitments, please contact the Vice President, Sharp

Document Network System of America, Business Product

Group, Sharp Plaza, Mahwah, NJ 07430-2135, so that Sharp

can try to help assure complete satisfaction of all the warranty

rights to which you are entitled from the authorized dealer.

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SHARP DOCUMENT NETWORK SYSTEM OF

AMERICA

Sharp Plaza, Mahwah, New Jersey 07430-2135

SHARP CORPORATION

FOR YOUR RECORDS

Please record the model number and serial number below, for easy

reference, in case of loss or theft. These numbers are located on the

rear side of the unit.Space is also provided for other relevant

information.

Model Number

Serial Number

Date of Purchase

Place of Purchase

PRINTED IN THAILAND

(TINSE4149XHTZ)

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