Sharp Fax Machine FO 1650 User Manual

MODEL

FO-1650

FO-1850

FACSIMILE

OPERATION MANUAL

1.INSTALLATION

2.INITIAL SETTINGS

3.FAX OPERATIONS

4.USING THE ANSWERING MACHINE

5.MAKING COPIES

6.MAKING TELEPHONE CALLS

7.SPECIAL FUNCTIONS

8.OPTIONAL SETTINGS

9.PRINTING OUT REPORTS AND LISTS

10.MAINTENANCE

11.TROUBLESHOOTING

SPECIFICATIONS

QUICK REFERENCE GUIDE

INDEX

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WARNING

FCC Regulations state that any unauthorized changes or modifications to this

equipment not expressly approved by the manufacturer could void the user’s authority to

operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B

digital device, pursuant to Part 15 of the FCC Rules.

These limits are designed to provide reasonable protection against harmful interference in

a residential installation.

This equipment generates, uses and can radiate radio frequency energyand, if not installed

and used in accordance with the instructions, may cause harmful interference to radio

communications. However, there is no guarantee that interference will not occur in a

particular installation. If this equipment does cause harmful interference to radio or

television reception, which can be determined by turning the equipment off and on, the

user is encouraged to try to correct the interference by one or more of the following

measures:

Reorient or relocate the receiving antenna.

Increase the separation between the equipment and the receiver.

Connect the equipment intoan outlet ona circuit different from that towhichthereceiver

is connected.

Consult the dealer or an experienced radio/TV technician for help.

NOTE

The laser component of the UX-1000/1100 is rated Class 1 and complies with 21

CFR 1040.10 and 1040.11 of the CDRH standards. This means that the machine does

not produce hazardous laser radiation.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use

a computer or other electronic device to send any message via a telephone facsimile

machine unless such message clearly contains in a margin at the top or bottom of each

transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission.

(2) Identification of either the business, business entity or individual sending the message.

(3) Telephone number of either the sending machine, business, business entity or

individual.

In order to program this information into your facsimile machine, please refer to the

appropriate instructions in the operation manual."

^{As an}E^NERGYS^TARpartner, SHARP has deter-

^{mined that this product meets the}E^NERGYS^TAR

guidelines for energy efficiency.

FOR YOUR RECORDS

Please record the model number and serial number below, for easy reference, in case of loss

or theft. These numbers are located on the rear side of the unit.

Space is also provided for other relevant information.

Model Number____________________________________________________________

Serial Number ____________________________________________________________

Date of Purchase__________________________________________________________

Place of Purchase _________________________________________________________

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INTRODUCTION

Welcome to the FO-1650/1850 and thank you for choosing Sharp! The

FO-1650/1850 combines a fascimile and answering machine into a single unit,

allowing you to engage in both fax and voice communications with convenience

and economy. In addition, the FO-1650/1850 features plain paper printing and the

ability to be connected to a personal computer.

This manual gives you easy-to-follow instructions for installing and using the

FO-1650/1850. The Table of Contents will show you where instructions for using

each feature are located. While you may not need to read every section in detail at

first, we recommend you at least look over them briefly.

If you have any questions or problems which cannot be solved by reading this

manual, please contact your Sharp dealer.

Important:

• ^{This facsimile machine is not designed for use on a line which has call waiting,}

call forwarding, and some other special services offered by your telephone

company. If you attempt to use the fax machine in conjunction with any of these

services, you may experience errors during transmission and reception of

facsimile messages.

• ^{This fax machine is not compatible with digital telephone systems. No other fax}

machines may be connected to the same line.

Note: The illustrations in this manual show the FO-1650.

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INTRODUCTION

Important safety information

• If any of your telephone equipment is not operating properly, you should immediately

remove it from your telephone line, as it may cause harm to the telephone network.

• The socket-outlet shall be installed near the equipment and shall be easily accessi-

ble.

• Never install telephone wiring during a lightning storm.

• Never install telephone jacks in wet locations unless the jack is specifically designed

for wet locations.

• Never touch uninsulated telephone wires or terminals unless the telephone line has

been disconnected at the network interface.

• Use caution when installing or modifying telephone lines.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There

may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• Do not install or use the machine near water, or when you are wet. Take care not to

spill any liquids on the machine.

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INTRODUCTION

TABLE OF CONTENTS

INSTALLATION

Unpacking Check List . . . . . . . . . . . . . . . . . . . . . . 1-1

Installing the Imaging Film . . . . . . . . . . . . . . . . . . . 1-2

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . 1-9

INITIAL SETTINGS

Setup Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

A Look at the Operation Panel . . . . . . . . . . . . . . . . . 2-2

Entering Your Name and Fax Number . . . . . . . . . . . . . 2-4

Entering Letters for Names . . . . . . . . . . . . . . . . . . . 2-5

Setting the Date and Time . . . . . . . . . . . . . . . . . . . 2-7

Selecting the Reception Mode . . . . . . . . . . . . . . . . . 2-8

Answering Machine Set-up . . . . . . . . . . . . . . . . . . . 2-9

Distinctive Ringing . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Storing Numbers for Automatic Dialing . . . . . . . . . . . . . 2-20

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . 2-24

FAX OPERATIONS

Sending Documents . . . . . . . . . . . . . . . . . . . . . . . 3-1

Receiving Documents . . . . . . . . . . . . . . . . . . . . . . 3-11

USING THE ANSWERING MACHINE

Operating the Answering Machine . . . . . . . . . . . . . . . 4-1

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . 4-5

Other Functions . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

MAKING COPIES

MAKING TELEPHONE CALLS

SPECIAL FUNCTIONS

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Anti Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

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iii

TABLE OF CONTENTS

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-10

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . 7-13

Entering and Using Programs . . . . . . . . . . . . . . . . . 7-15

Reminder Function . . . . . . . . . . . . . . . . . . . . . . . 7-20

PC Link Function . . . . . . . . . . . . . . . . . . . . . . . . 7-22

OPTIONAL SETTINGS

PRINTING OUT REPORTS AND LISTS

MAINTENANCE

TROUBLESHOOTING

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . 11-1

Messages and Signals . . . . . . . . . . . . . . . . . . . . . 11-3

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . 11-5

SPECIFICATIONS

FCC REGULATORY INFORMATION

QUICK REFERENCE GUIDE

INDEX

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1 INSTALLATION

UNPACKING CHECKLIST

After unpacking your fax, make sure you have all the items shown below. If any are

missing, contact your dealer or retailer.

Received

Rapid key labels

document

tray

Operation

manual

Paper tray

cover

Handset cord

Telephone

Paper tray

line cord

Sample sharp

Handset

printing paper

(with the FO-1850

only)

3 gears and

1 flange

Multifunction

interface kit

(with the FO-1850

only)

(two cables, PC

interface box,

CD-ROM,setup

instructions)

Imaging film

Points to keep in mind when setting up

♦ The fax must be installed on a level surface.

♦ Keep the fax away from air conditioners, heaters, direct sunlight, and dust.

♦ If the fax is moved from a cold to a warm place, it is possible that condensation

may form on the reading glass, preventing proper scanning of documents for

transmission. To remove the condensation, turn on the power and wait

approximately two hours before using the fax.

♦ If your area experiences a high incidence of lightning or power surges, we

recommend that you install surge protectors for the power and telephone lines.

Surge protectors can be purchased at most telephone specialty stores.

INSTALLATION

1-1

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INSTALLING THE IMAGING FILM

The printer unit in your fax creates printed text and images by applying heat to the

imaging film, which causes toner to be transferred from the film to the page. Follow

the steps below to install or replace the imaging film.

Grasp the finger hold on the right side of

the printing compartment cover, and pull

up to open the cover.

Push back the green levers on each side

of the printing compartment, and rotate

the printing head frame up and to the

rear.

• Caution! The printing head (the strip of

metal on the underside of the frame)

applies heat to the printing film. It may

be hot if a document has just been

printed.

If you are replacing the imaging film,

take the old film out of the printing com-

partment and remove the three gears

and the flange from the ends of the

spools.

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1-2

INSTALLATION

INSTALLING THE IMAGING FILM

Take the new film out of its package,

and insert two of the gears provided with

the fax into the ends of the spool with

film. Make sure that the two tabs on the

gears fit properly into the slots in the

ends of the spool.

• Do not yet remove the band which

holds the spools together.

2 slots

2 tabs

Hold the empty spool so that the end

with only one slot is on the left, and

lower the spools into the front of the print-

ing compartment. The gears in the ends

of the spool with film should fit into the

slots on each side of the printing com-

partment.

1 tab

Cut the band which holds the spools to-

gether with scissors, and remove it. In-

sert the remaining gear into the right end

of the empty spool and the flange into

the left end of the empty spool. Make

sure the tabs on the gear and the flange

fit into the slots in the ends of the spool

(the gear has two tabs and the flange

has one tab).

1 slot

2 slots

Flange

2 tabs

Gear

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INSTALLATION

1-3

INSTALLING THE IMAGING FILM

Pull the empty spool toward the back of

the compartment, unwinding the film as

you pull.

Insert the empty spool into the back of

the compartment so that the gear and

the flange fit into the slots on the sides

of the compartment.

• Make sure that the gear engages with

the gear below it.

Wind the film slightly (rotate the gear on

the right side of the empty spool) so that

there is no slack in the film. Make sure

that both edges of the film wind onto the

spool evenly.

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1-4

INSTALLATION

INSTALLING THE IMAGING FILM

Rotate the printing head frame back

down, and press down on the "PUSH"

mark in the center of the frame until the

frame clicks into place. Close the printing

compartment cover.

If you replaced the film, initialize the new

film by pressing the FUNCTION key,

the "6" key, and the "#" key on the opera-

tion panel. Make sure that "INITIALIZE

FILM" appears in the display, and then

press the START key. (Do not perform

this step if you installed the initial sample

roll of film.)

FUNCTION

S T A R T

• You must initialize FO-16CR film to

make it wind to the starting position for

printing. If this is not done, the first

pages you print will come out blank.

Note that initialization will not be possi-

ble if the paper tray is not in the fax.

When to replace the imaging film

The sample roll of imaging film provided with your fax is capable of printing

approximately 90 pages of letter size paper. When it is used up, "FILM END " will

appear in the display. Replace it with the following imaging film, which is available

at your dealer or retailer.

FO-16CR Imaging Film

One roll of FO-16CR imaging film is capable of printing approximately 660 pages of

letter size paper.

Caution!

The text of documents printed with the imaging film is visible on the used film. If

confidential information has been printed, dispose of the film appropriately.

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INSTALLATION

1-5

CONNECTIONS

Connect the power cord, telephone line, and handset as shown below. If desired,

you can also connect an extension telephone to your fax.

♦ You can use an extension phone connected to the fax to make and receive calls

like any other extension phone on your line. For details on receiving faxes from

an extension phone, see "Receiving Documents" in Chapter 3.

Plug the power cord into a 120 V,

60 Hz, grounded (3-prong) outlet.

AC outlet

Caution: Do not plug the

power cord into any other kind

of outlet. This will damage the

machine and is not covered

under the warranty.

Extension

telephone

If you want to connect an exten-

sion phone to the fax, first re-

move the seal covering the

"TEL. SET" jack on the fax, and

then insert the end of the exten-

sion phone line into the jack.

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1-6

INSTALLATION

CONNECTIONS

Use the handset to make

ordinary phone calls, or to

transmit and receive docu-

ments manually.

Handset

Insert one end of the telephone

line cord into the "TEL. LINE" jack.

Insert the other end into a stand-

ard (RJ11C) single-line telephone

wall jack.

Note: Be sure to insert the tele-

phone line cord into the "TEL.

LINE" jack. Do not insert it into the

"TEL. SET" jack (the "TEL. SET"

jack is only used for connecting an

extension phone).

Wall jack

Comments:

• ^{Your fax is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you}

must set the fax for pulse dialing by changing Option Setting 8. This procedure is

described in Chapter 8, "Optional Settings".

• ^{FO-1650 only: If you intend to use a computer fax modem on the same phone}

line as your fax, see "PC Link Function" in Chapter 7 for a explanation of how

you can connect your computer to your fax. If you want to use a computer fax

modem on the same line but do not want to use the setup described in "PC Link

Function", you must set Option Setting 10 to "NO" as described in Chapter 8,

"Optional Settings".

• ^{FO-1850 only: To use your fax with a computer, you must connect it to the}

computer and install the fax software. Instructions for this are included in the

Multifunction interface kit.

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INSTALLATION

1-7

ATTACHMENTS

Attach the received document tray by inserting the tabs into the holes at the rear of

the fax.

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1-8

INSTALLATION

LOADING PRINTING PAPER

The paper tray holds the paper on which received documents and copies are

printed. Up to 300 sheets of letter or legal size paper from 16 to 24 lbs. (60 to 90

g/m ) can be loaded in the tray. For the best results, we recommend that you use

Sharp FO-16NA (letter size) or Sharp FO-16NB (legal size) paper.

If the paper tray is in the fax machine, re-

move the cover. Grasp the end of the pa-

per tray, lift it slightly, and pull it out of

the fax machine.

• Important: You must remove the

paper tray from the fax machine to

add paper.

If you are going to load legal size paper,

press the catch as shown, and pull out

the tray extender.

Push the pressure plate down until it

locks into position.

Fan the paper and then place it in the pa-

per tray, print side up. Make sure the cor-

ners of the paper go under the holders,

and then shake the tray gently to

straighten the paper.

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INSTALLATION

1-9

LOADING PRINTING PAPER

Insert the paper tray into the fax ma-

chine, making sure it clicks into place.

Replace the paper tray cover.

• The paper tray cover also serves as a

tray for original documents which

come out of the fax after scanning for

transmission or copying. You can pull

out the cover as needed to ensure that

it catches the documents.

Your fax has been set at the factory to

scale the size of the printed image to let-

ter size paper. If you have loaded legal

size paper, you must change this setting

to legal. To change the setting, press the

"FUNCTION " key, the "6" key, the "*"

key twice, and then press "1" to select

letter, or "2" to select legal. When fin-

ished, press the STOP key. Be sure to

change this setting every time you

change the paper size.

FUNCTION

S T O P

FUNCTION

Your fax has been set at the factory to

print on regular paper. If you have

loaded Sharp FO-16NA or FO-16NB pa-

per, you must change this setting to

"HIGH QUALITY". To change the set-

ting, press the "FUNCTION " key, the "6"

key, the "*" key three times, and then

press "1" to select regular, or "2" to se-

lect Sharp high quality paper. When fin-

ished, press the STOP key. Be sure to

change this setting again if you change

back to regular paper.

S T O P

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1-10

INSTALLATION

2 INITIAL SETTINGS

SETUP GUIDE

Before you can begin using your fax, there are some settings which must be made

with the keys on the operation panel. Some of the settings are required for basic

use of your fax, others may or may not be necessary depending on how you want to

use the fax. The procedures for making the settings are described in this chapter in

the order shown below (with the exception of Caller ID).

Required settings:

♦ Entering your name and fax/telephone number in the fax

♦ Setting the fax to the current date and time

♦ Selecting the reception mode

♦ Answering machine set-up

Settings which may be necessary:

♦ Distinctive ringing: If you subscribe to a distinctive ringing service from your

telephone company (this is a service which allows you to use several different

devices, each with its own phone number and ringing pattern, on one line), you

may want to select ringing patterns for the fax and/or the built-in answering

machine.

♦ Caller ID: If you subscribe to a Caller ID service from your telephone company,

the fax will display and retain information which the telephone company provides

about each call. To use this feature, reset Option Setting 13 as described in

Chapter 8, "Optional Settings". For information on using Caller ID, see "Caller ID"

in Chapter 7.

Other settings:

♦ Storing numbers for automatic dialing: Automatic dialing allows you to dial a full

fax or phone number by simply pressing a Rapid Key, or by pressing the SPEED

DIAL key and entering a 2-digit number. To use automatic dialing, you must

store the desired fax and phone numbers in the fax.

♦ Volume adjustment: Adjustment of the volume of the speaker, handset, and

ringer.

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INITIAL SETTINGS

2-1

A LOOK AT THE OPERATION PANEL

Before you make the settings, take a moment to familiarize yourself with the

operation panel.

REDIAL key

REMINDER key

Press this key to

Press this key to send a fax

automatically redial

and/or voice message to

the last number

another party or yourself at

dialed.

a preset time.

PLAY/SKIP key

SPEED DIAL key

Press this key to dial

a 2-digit Speed Dial

number.

Press this key to play

recorded messages.

During playback, press it

to skip forward to the next

message.

DELETE key

Press this key to erase

recorded messages.

REC/MEMO key

REPEAT PLAY/SKIP DELETE

REC/MEMO

REMINDER

Press this key to record

a phone conversation

or a message.

REPEAT key

Press this key to

repeat playback of a

message.

ABC

DEF

S P E E D D I A L

GHI

JKL

MNO

R E D I A L

H O L D / S E A R C H

S P E A K E R

Number keys

Use these keys to dial

numbers, and enter

numbers and letters

during number/name

storing procedures.

PRS

TUV

WXY

SLOW PLAY

FAST PLAY

OPER

SLOW PLAY key

Press this key to

reduce the speed of

message playback.

HOLD/SEARCH key

Press this key to search

for an automatic dialing

number, or, during a

phone conversation,

press it to put the other

party on hold.

SPEAKER key

FAST PLAY key

Press this key to

increase the speed of

message playback.

Press this key to dial a

number without picking

up the handset.

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2-2

INITIAL SETTINGS

A LOOK AT THE OPERATION PANEL

Display

This displays various

messages during operation

and programming.

RESOLUTION key

Press this key to adjust the

resolution and contrast

before sending or copying

a document.

RECEPTION MODE key

Press this key to select the

mode of reception.

FUNCTION key

Press this key to select

various special functions.

MEMORY key

Press this key to scan a

document into memory

before transmitting it.

RECEPTION

MODE

FUNCTION RESOLUTION MEMORY

VOLUME keys

Press these keys to adjust the

volume of the handset when

the handset is lifted, the

volume of the speaker when

the SPEAKER key has been

pressed, or the volume of the

ringer at all other times.

V O L U M E

D O W N

U P

C O P Y / H E L P

S T O P

STOP key

Press this key to stop

operations before

they are completed.

S T A R T

16/P1

17/P2

18/G1

19/G2 20/POLL

COPY/HELP key

When a document is in the

feeder, press this key to make

a copy. At any other time,

press this key to print out the

Help List, a quick reference

guide to the operation of your

fax.

Rapid Dial Keys

START key

Press this key to send

or receive a document.

Press one of these keys to

dial a fax or voice number

automatically. (Note that you

must attach the Rapid Key

labels.)

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INITIAL SETTINGS

2-3

ENTERING YOUR NAME AND FAX NUMBER

To have your name and fax/telephone number (called the "Sender’s name" and

"Sender’s number") printed at the top of every page you transmit, program them by

pressing the panel keys as shown below.

♦ You must program your name and fax number in order to comply with the

Consumer Protection Act of 1991 (see inside of front cover).

♦ If you enter an incorrect number or letter, press the HOLD/SEARCH key to

move the cursor back to the mistake, then enter the correct number or letter. (To

move the cursor forward, press the SPEAKER key.)

FUNCTION

Press the keys shown at left. "ENTRY

MODE" will appear in the display.

Press the "#" key 2 times. "OWN NUM-

BER SET" will appear in the display.

S T A R T

Press the START key.

Enter your fax number (max. of 20 dig-

its) by pressing the number keys. (To in-

sert a space between digits, press the

"#" key. To insert a "+", press the "*"

key.)

(Example)

S T A R T

Press the START key.

Enter your name by pressing the appro-

priate number keys as shown on the fol-

lowing page. Press each key repeatedly

until the desired letter appears in the dis-

play. (Max. of 24 characters.)

S P E A K E R

(Example: "SHARP")

S T A R T

S T O P

Press the START key and then the

STOP key.

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2-4

INITIAL SETTINGS

ENTERING LETTERS FOR NAMES

Names are programmed by pressing the number keys. You will notice that letters

are marked above each of the number keys "2" through "9". To enter a letter (or

number), press the appropriate key one or more times until the letter appears in the

display (the number will appear first, followed by the letters in the order marked

above the key). The keys used for entering letters and editing are shown below.

Letters and numbers

To enter a letter or number, press

the appropriate key repeatedly until

the desired number/letter appears

in the display (the number appears

first, then the letters in the order

marked above the key).

Space

Press this key twice to

enter a space.

Delete

Press this key to delete the

letter highlighted by the cursor

(if the cursor is to the right of

the last letter entered, it will

backspace and delete the last

letter).

ABC

DEF

S P E E D D I A L

2 3

MNO

GHI

JKL

R E D I A L

5 6

WXY

Shift

PRS

TUV

H O L D / S E A R C H

Press this key once to change

case (press it again to change

back).

7 8 9

SLOW PLAY OPER

FAST PLAY

S P E A K E R

Cursor left

Press this key to move the

cursor to the left.

Cursor right

Press this key to move the

cursor to the right.

Symbols

Press either key repeatedly until the

desired symbol appears (see the

symbol list on the following page).

Comments:

• ^{Enter "Q" with the "7" key, and "Z" with the "9" key (these are not marked on the}

machine).

• ^{To enter two letters in succession which require using the same key, press the}

SPEAKER key once after entering the first letter, then enter the second letter.

• ^{To change one individual letter to another, move the cursor to that letter and}

enter the desired letter. The new letter will simply replace the old one.

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INITIAL SETTINGS

2-5

ENTERING LETTERS FOR NAMES

Symbol list

To enter a symbol from the list below, press the "#" key or the "*" key repeatedly until

the desired symbol appears.

# →

← *

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ p { | } → ←

Example

The following is an example of entering the name "ABC Co. #1".

♦ The cursor in the display is indicated below by a rectangle:

Step Press these keys:

Display

ABC

S P E A K E R

ABC

S P E A K E R

A B

ABC

A B C

ABC

R E D I A L

MNO

C o

A B

C o

A B C

A B C C o .

S T A R T

A B C C o

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2-6

INITIAL SETTINGS

SETTING THE DATE AND TIME

The date and time appear in the display and reports, and are printed at the top of

every page you transmit. Set the date and time by pressing the keys on the

operation panel as shown below.

♦ To correct a mistake, press the SPEED DIAL key to move the cursor back to

the mistake, and then enter the correct number.

FUNCTION

Press the keys shown at left. "ENTRY

MODE" will appear in the display.

Press the keys shown at left. "DATE &

TIME SET" will appear in the display.

S T A R T

Press the START key.

Enter a 2-digit number for the month

("01" for January, "02" for February, "12"

for December, etc.).

(Example: January)

(Example: the 5th)

(Example: 1996)

Enter a 2-digit number for the day ("01"

to "31").

Enter the last 2 digits of the year. (Note:

In the year 2000, "00" will appear for the

year.)

Enter a 2-digit number for the hour ("01"

to "12") and a 2-digit number for the min-

ute "00" to "59").

(Example: 9:25)

Press "*" to select A.M., or "#" to select

P.M.

Press the START key and then the

STOP key.

S T A R T

S T O P

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INITIAL SETTINGS

2-7

SELECTING THE RECEPTION MODE

Your fax has three modes for receiving incoming calls and faxes:

TAD mode: Select this mode when you are out and want the built-in answering

machine to answer all calls. Voice messages will be recorded, and fax messages

will be received automatically. ("TAD" stands for "Telephone Answering Device".)

TEL mode: Select this mode when you are in and want to receive both voice calls

and fax messages on the same line. You must answer all calls, including fax

messages, using the fax’s handset or an extension phone connected to the same

line.

FAX mode: Select this mode when you only want to receive fax messages on your

line. The fax will answer all calls and receive incoming fax messages automatically.

Setting the reception mode

Set the mode of reception with the

RECEPTION

MODE

RECEPTION MODE key on the panel.

FUNCTION RESOLUTION

• To select TAD, press the key until

"GENERAL OGM PLAY" appears in

the display ("TAD" will appear after the

general outgoing message plays).

• To select TEL, press the key until

"TEL" appears in the display.

• To select FAX, press the key until

"FAX" appears in the display.

Note: TAD mode cannot be selected unless a general outgoing message has

been recorded as described in "Answering Machine Set-up" in this chapter.

FO-1850 only: Selecting the receiving unit

If you have connected the FO-1850 to a personal computer with the provided PC

interface box, you can choose whether to have incoming faxes received by the

FO-1850 or by your computer. The initial setting is "FAX" (reception by the

FO-1850). To change the setting, follow the steps below.

For detailed information on how faxes will be received if you choose reception by

your computer, see "PC reception" in "Receiving Documents" in Chapter 3.

Press the FUNCTION key and the "#"

key. "RECEIVE UNIT" will appear in the

display.

FUNCTION

Press "1" (FAX) to select the FO-1850,

or "2" (PC) to select your computer.

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2-8

INITIAL SETTINGS

ANSWERING MACHINE SET-UP

About the answering machine

The FO-1650/1850’s built-in answering machine allows you to receive both voice

messages and fax transmissions while you are out. Up to 24 minutes of voice

messages can be recorded when no documents are stored in memory (memory

capacity will vary depending on current memory features in use).

When the reception mode is set to T.A.D., the answering machine will automatically

answer incoming calls and play your outgoing message (this is your recorded

greeting which informs callers that they can leave a message or send a fax). Voice

callers can leave a message, and fax transmissions will be received automatically.

The built-in answering machine has four different "boxes" in which voice messages

from callers can be recorded. This allows individuals in your office or members of

your family to each receive their own private messages. A passcode can be

programmed for each box to prevent other people from listening to or erasing

messages.

The General Box is for general use, and Boxes 1, 2, and 3 are each for personal

use. An outgoing message for the General Box must be recorded, and an outgoing

message must also be recorded for each personal box used.

When the answering machine answers a call, the caller will hear the general

outgoing message. If the caller wants to leave a message in the General Box, they

should wait for the beep and then speak. If the caller wants to send a fax to the

General Box, they should press their Start key. By pressing their Start key after

speaking, the caller can leave a voice message and send a fax without having to

place a separate telephone call.

If the caller wants to leave a message in a personal box, they must enter the

number of the box ("1" for Box 1, "2" for Box 2, or "3" for Box 3) by pressing the

appropriate key on their telephone before the beep. The outgoing message for the

selected box will play, and the caller can then leave a message or press their Start

key to send a fax.

When a fax is sent to a personal box, it will not be printed out immediately. Instead,

it will print out when you play back the messages left in the box. If you program a

passcode for the box, you will be able to receive confidential faxes. When a fax is

sent to the General Box, it will be printed out immediately unless a passcode has

been programmed for the General Box, in which case it will be printed out after

message playback.

Note: To leave a message in a personal box, the caller must be on a touch-tone

phone.

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INITIAL SETTINGS

2-9

ANSWERING MACHINE SET-UP

Recording an outgoing message

To use the built-in answering machine, you must first record a general outgoing

message. This must be done even if you only intend to use personal boxes. An

outgoing message for each personal box used must also be recorded. A personal

box cannot be accessed if it does not have an outgoing message.

The following is an example of a general outgoing message:

"Hello, this is the Jones family. We are not at home right now. If you would like to

leave a general message, please speak after the beep. If you would like to leave a

private message, press "1" for John, "2" for Jane, or "3" for Billy before the beep. If

you would like to send a fax, press your facsimile Start button."

The following is an example of an outgoing message for a personal box:

"This is Jane’s personal box. Please leave a message after the beep."

FUNCTION

Press the keys shown at left. "T.A.D.

SETTINGS" will appear in the display.

Press the "#" key. OGM RECORDING

will appear in the display.

Press the START key.

S T A R T

Press a numeric key to select the outgo-

ing message you want to record:

• "0": General outgoing message

• "1": Box 1 outgoing message

• "2": Box 2 outgoing message

• "3": Box 3 outgoing message

(Example)

• "4": Transfer outgoing message

(This is used for the Transfer function,

which is described in "Other

Functions" in Chapter 4.)

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2-10

INITIAL SETTINGS

ANSWERING MACHINE SET-UP

Pick up the handset and speak into it.

• The general outgoing message can be

up to 60 seconds long. A personal

outgoing message can be up to 30

seconds long.

• While recording, the display will show

the time remaining to record.

When finished, replace the handset or

press the STOP key.

S T O P

• If your message exceeds the time limit

or more than 6 seconds of silence is

detected, recording will stop

automatically.

Go back to Step 4 to record an outgoing

message for another box, or press the

STOP key twice to return to the date

and time display.

S T O P

To listen to or erase an outgoing message

To listen to or erase an outgoing message, follow Steps 1 through 4 of the above

procedure to select the message, and then press the PLAY/SKIP key to listen to it,

or the DELETE to erase it. To return to the date and time display, press the STOP

key twice. Note that the general outgoing message cannot be erased. If you need

to change it, simply repeat the recording procedure.

Note: If an extension phone is connected to the FO-1650/1850, an outgoing mes-

sage cannot be recorded, played, or deleted while the extension phone is be-

ing used (while LINE IS IN USE appears in the display).

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INITIAL SETTINGS

2-11

ANSWERING MACHINE SET-UP

Programming a passcode

A 3-digit passcode can be programmed for each of the boxes. If this is done, the

passcode must be entered before messages in the box can be listened to or

erased. Program a new passcode or clear a previously programmed passcode by

pressing the panel keys as shown below.

♦ The numbers "1", "2", and "3" cannot be selected for the first digit of the

passcode.

Press the keys shown at left. "T.A.D.

SETTINGS" will appear in the display.

FUNCTION

Press the keys shown at left. "BOX

PASSCODE" will appear in the display.

Press "1" to enter a passcode, or "2" to

clear a previously programmed

passcode.

Enter the number of the box for which

you want to program or clear a

passcode by pressing the appropriate

numeric key.

If you are clearing a passcode, go to

Step 6.

(Example)

Enter a 3-digit passcode by pressing the

number keys.

(Example)

S T A R T

Press the START key and then the

STOP key.

S T O P

Note: To ensure confidentiality, passcodes cannot be checked. If you have forgot-

ten a passcode, clear it and program a new one.

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2-12

INITIAL SETTINGS

ANSWERING MACHINE SET-UP

Fax reception in boxes

As explained at the beginning of this section, a caller can press their Start key after

accessing a box to send a fax to that box. In this case, the fax will not be printed out

until you listen to the messages in the box. If you don’t want to receive faxes in

boxes, you can turn this function off. When the function is turned off, all faxes will

be printed out as soon as they are received, leaving more memory available for

voice messages.

Follow the steps below to turn the Fax box function on or off (it has been turned on

at the factory).

Press the keys shown at left. "T.A.D.

SETTINGS" will appear in the display.

FUNCTION

Press the keys shown at left. "FAX BOX"

will appear in the display.

Press "1" to turn the Fax box function

on, or "2" to turn it off.

Press the STOP key.

S T O P

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INITIAL SETTINGS

2-13

ANSWERING MACHINE SET-UP

Setting ICM time

Incoming messages (ICMs) are the messages which callers leave for you on the

built-in answering machine. The answering machine is set at the factory to allow

each caller a maximum of 4 minutes to leave a message. If desired, you can

change this setting to 15, 30, or 60 seconds.

Press the keys shown at left. "T.A.D.

SETTINGS" will appear in the display.

FUNCTION

Press the keys shown at left. "ICM RE-

CORD TIME" will appear in the display.

Press a numeric key to select the de-

sired ICM recording time:

• "1": 15 seconds

• "2": 30 seconds

• "3": 60 seconds

• "4": 4 minutes

(Example)

Press the STOP key.

S T O P

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2-14

INITIAL SETTINGS

ANSWERING MACHINE SET-UP

Fax reception on TAD failure

If the memory for recording incoming messages becomes full while you are out, the

answering machine will no longer be able to record messages. The ON TAD

FAILURE setting is used to choose the response of the machine to incoming calls

when this happens:

♦ Automatic fax reception "NO": The FO-1650/1850 will answer after 20 rings, after

which it will wait to receive a remote command. Most callers will hang up before

it answers; however, when you call the FO-1650/1850 from a remote location,

you can wait until it answers, listen to your messages, and then erase them (see

"Remote operations" in Chapter 4).

♦ Automatic fax reception "YES": The reception mode will switch to FAX mode,

allowing the FO-1650/1850 to continue to receive faxes automatically. With this

setting, you can still use the remote commands to listen to your messages and

erase the message memory (see "Remote operations").

Automatic fax reception is set to NO at the factory before shipping. If you want to

set it to YES, press the panel keys as follows:

Press the keys shown at left. "T.A.D.

SETTINGS" will appear in the display.

FUNCTION

Press the keys shown at left. "ON TAD

FAILURE" will appear in the display.

Press "1" to turn automatic fax reception

on, or "2" to turn it off.

S T O P

Press the STOP key.

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INITIAL SETTINGS

2-15

ANSWERING MACHINE SET-UP

Calling Party Control detection

When a caller hangs up, the central telephone exchange will issue a signal called a

Calling Party Control (CPC) signal. The built-in answering machine has been set to

detect this signal, and this allows it to immediately stop recording when a caller

hangs up, thereby saving memory space and freeing you from having to listen to

long periods of silence when you play back your messages.

However, if you are a subscriber to such telephone services as Call Waiting or Call

Forwarding, signals used by these services may be mistaken for a CPC signal,

causing the machine to hang up during a call. In this case, follow the steps below to

turn off CPC detection.

Note: CPC detection may not operate properly in some telephone exchanges. For

this reason, periods of silence and/or telephone company signals may be re-

corded even if CPC detection is turned on.

Press the keys shown at left. "T.A.D.

SETTINGS" will appear in the display.

FUNCTION

Press the keys shown at left. "CPC DE-

TECTION" will appear in the display.

Press "1" to turn CPC detection on, or

"2" to turn it off.

Press the STOP key.

S T O P

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2-16

INITIAL SETTINGS

DISTINCTIVE RINGING

Distinctive ringing in FAX mode

Distinctive ringing is a service offered by some local telephone companies which

allows you to use up to four different telephone numbers, each with a different

ringing pattern, on your regular single line. If you subscribe to a distinctive ringing

service, you can set your fax to automatically answer when it detects one of those

ringing patterns, thereby allowing you to use the number corresponding to that

pattern as an exclusive fax number.

Important:

• ^{To use distinctive ringing, you must subscribe to a distinctive ringing service from}

your local phone company. Do not make this setting if you do not subscribe to a

distinctive ringing service.

• ^{Your fax may not be compatible with some distinctive ringing services.}

When using this feature, you must set the reception mode of your fax to FAX as

described in "Receiving a Document" in Chapter 3. When your designated fax

number is dialed, your fax will automatically answer and begin reception after two

rings. Note that other devices on the same line will also ring until your fax answers.

If one of your other numbers is dialed, the fax will ring; however, it will not answer.

To use distinctive ringing, select one of the ringing patterns below for your fax by

pressing the panel keys as shown on the following page. The selections are as

follows:

1. RING PATTERN 1:

2. RING PATTERN 2:

3. RING PATTERN 3:

4. STANDARD RING:

5. OFF SETTING:

Two short rings.

One short, one long, and one short ring.

Two short rings and one long ring.

Your standard (normal) ringing pattern.

Answer all ringing patterns (this turns

distinctive ringing off).

Your fax has been set to "5" at the factory.

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INITIAL SETTINGS

2-17

DISTINCTIVE RINGING

Press the keys shown at left. "OPTION

SETTING" will appear in the display.

FUNCTION

Press the keys shown at left. "DISTINC-

TIVE RING" will appear in the display.

Select a ringing pattern by entering the

appropriate number ("1" to "5" as shown

in the list on the previous page).

(Example)

Press the STOP key.

S T O P

Distinctive ringing in TAD mode

You can also use distinctive ringing with the built-in answering machine. By turning

on the TAD distinctive ringing setting as shown on the following page, each ringing

pattern will be assigned to a message box as follows when the reception mode of

the fax is set to TAD.

STANDARD PATTERN:

PATTERN 1:

GENERAL BOX

BOX 1

PATTERN 2:

BOX 2

PATTERN 3:

BOX 3

Each box is accessed by calling the number of its ringing pattern. For example, if a

caller dials the number corresponding to ringing pattern 2, the answering machine

will answer, the outgoing message for Box 2 will play, and the caller can then leave

a message in Box 2. Fax transmissions can be received with any of the ringing

patterns.

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2-18

INITIAL SETTINGS

DISTINCTIVE RINGING

♦ Note that the above assignment of ringing patterns to boxes is not affected by

the distinctive ringing setting for FAX mode described on the previous page. The

above assignment is effective when the fax is in TAD mode, and the selection

made for FAX mode is effective when the fax is in FAX mode.

An outgoing message must be recorded for each box used with distinctive ringing.

If an outgoing message is not recorded for a box, the answering machine will not

answer when the corresponding number is dialed. However, if you have selected

that ringing pattern for fax reception in FAX mode as described on the previous

page, the fax will answer that pattern and receive a document just like it does in

FAX mode.

As an example, you could have the answering machine answer only the standard

ringing pattern by recording an outgoing message only for the General Box. The

other patterns would be left free, so you could use one of them for fax reception as

described on the previous page, and another for a computer modem or other

device.

To turn distinctive ringing in TAD mode on, press the panel keys as follows:

Press the keys shown at left. "DISTINC-

TIVE RING" will appear in the display.

FUNCTION

Press "1" to turn distinctive ringing in

TAD mode on, or "2" to turn it off.

Press the STOP key.

S T O P

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INITIAL SETTINGS

2-19

STORING NUMBERS FOR AUTOMATIC DIALING

Automatic dialing is a quick and convenient way of dialing which is done by either

pressing a Rapid Key (Rapid Key Dialing), or pressing the SPEED DIAL key and

entering a 2-digit number (Speed Dialing). It can be used for both fax transmissions

and voice calls.

To use automatic dialing, you must first store the full number in your fax and assign

a 2-digit Speed Dial number to it. You can also enter a name which appears in the

display when the number is dialed. Up to 99 numbers can be stored.

♦ Speed Dial numbers from "01" to "20" can be used for both Rapid Key Dialing

and Speed Dialing; Speed Dial numbers from "21" to "99" can only be used for

Speed Dialing.

♦ To allow easy identification of the Rapid Keys, attach each strip of Rapid Key

labels above the appropriate row of Rapid Keys. The arrangement of the keys is

shown in "Operation Panel" at the beginning of this chapter. Each time you store

a number for Rapid Key Dialing, write the name of the party above the

appropriate key.

Storing numbers

Comments:

• ^{You may need to add a pause between certain digits in the number to allow time}

for connection. For example, if you are on a PBX telephone system that requires

an access number to be dialed (such as "9") to access an outside line, you will

need to enter a pause between the access number and the telephone/fax

number of the other party. Pauses are entered by pressing the REDIAL key (2

seconds per pause). If necessary, several pauses can be entered in a row.

• ^{To enter letters for names or correct a mistake, see "Entering letters for names"}

in this chapter.

Press the keys shown at left. "FAX/TEL.

# MODE" will appear in the display.

FUNCTION

Press "1" to select SET.

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2-20

INITIAL SETTINGS

STORING NUMBERS FOR AUTOMATIC DIALING

Enter a 2-digit number (from "01" to

"99") by pressing the number keys. This

will be the Speed Dial number.

(Example)

Enter the fax or voice number by press-

ing the number keys (max. of 32 digits in-

cluding pauses).

(Example)

Press the START key.

S T A R T

Enter the name of the location or party

by pressing number keys as described

in "Entering Letters for Names" in this

chapter (max. of 20 characters). If you

don’t want to enter a name, skip this

step.

GHI

DEF

ABC

WXY

…

(Example)

S T A R T

Press the START key.

Return to Step 3 to store another num-

ber, or press STOP to exit. If the num-

ber will be used for Rapid Key Dialing,

you can write the name on the label

above the appropriate Rapid Key.

S T O P

Step 3 or

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INITIAL SETTINGS

2-21

STORING NUMBERS FOR AUTOMATIC DIALING

Clearing numbers

Note: You cannot clear a number if it is used in a program or timer operation, or if it

is included in a Group Key. First clear the number from the operation or

group, then perform the following clearing procedure. To check where the

number is used, print out the "Program/Group List and/or the "Timer List" as

described in Chapter 7.

FUNCTION

Press the keys shown at left. "FAX/TEL.

# MODE" will appear in the display.

Press "2" to select CLEAR.

Enter the Speed Dial number that you

want to clear by pressing the number

keys.

(Example)

S T A R T

Press the START key.

Return to Step 3 to clear another num-

ber, or press STOP to exit.

S T O P

Step 3 or

Making changes

To make changes in a number previously stored, repeat the storing procedure.

Select the code number for which you want to make changes in Step 3, and then

change the number and/or name when they appear in the display (Steps 4 and 6,

respectively).

Numbers and letters are changed as described in "Entering letters for names" in

this chapter.

♦ A lithium battery keeps automatic dialing numbers in memory

Your fax uses a lithium battery to keep automatic dialing numbers and other

programmed data in memory when the power is turned off. Battery power is

consumed primarily when the power is off. With the power kept continuously off, the

life of the battery is about 5 years. If the battery dies, have your dealer or retailer

replace it. Do not try to replace it yourself.

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2-22

INITIAL SETTINGS

STORING NUMBERS FOR AUTOMATIC DIALING

Storing Numbers in Group Keys

Group Keys allow you to dial a group of fax numbers by simply pressing the

appropriate Group Key once. They are convenient for the Broadcasting function,

which is used to transmit a document to a group of fax machines.

Rapid Keys 18/G1 and 19/G2 can be programmed as Group Keys. To program or

clear a Group Key, follow the steps below. Note that one key cannot be

simultaneously programmed as both a Rapid Key and a Group Key.

♦ Up to 20 fax numbers can be stored in one Group Key.

♦ Only Speed Dial numbers can be stored in a Group Key. Full numbers cannot be

stored.

♦ A Group Key cannot be cleared if it is being used in a programmed Broadcasting

operation. First clear the programmed operation as described in "Entering and

Using Programs" in Chapter 5, then clear the key. If you need to check which

program the key is used in, print out the Program and Group List as described in

Chapter 7.

FUNCTION

Press the keys shown at left. "GROUP

ENTRY MODE" will appear in the dis-

play.

Press "1" to program a Group Key, or

"2" to clear a Group Key.

Press a Group Key (Rapid Key 18/G1 or

19/G2) to select it. If you are clearing the

key, go to Step 5.

18/G1

(Example)

Enter the Speed Dial numbers of the re-

ceiving machines.

(Example)

S T A R T

Press the START key.

S T O P

Return to Step 3 to program or clear an-

other Group Key, or press STOP to exit.

Step 3 or

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INITIAL SETTINGS

2-23

VOLUME ADJUSTMENT

You can adjust the volume of the speaker, handset, and ringer using the UP and

DOWN keys on the operation panel.

Speaker

The speaker has three volume levels: HIGH, MIDDLE, and LOW. To adjust the

volume of the speaker, press the SPEAKER key and then press the UP or DOWN

key until the desired level appears in the display. Press the SPEAKER key again

to turn the speaker off.

Handset

The handset receiver has two volume levels: HIGH and MIDDLE. To adjust the

volume of the handset receiver, lift the handset and then press the UP or DOWN

key until the desired level appears in the display.

Ringer

The ringer has four volume levels: HIGH, MIDDLE, LOW, and OFF. To adjust the

volume of the ringer, press the UP or DOWN key until the desired level appears in

the display (make sure the SPEAKER has not been pressed and the handset is

not lifted). The fax will ring at the new volume level each time you change the level.

If you select OFF, press the START key to confirm your selection.

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2-24

INITIAL SETTINGS

3 FAX OPERATIONS

SENDING DOCUMENTS

Transmittable documents

Your fax can transmit most standard office documents. Specific guidelines are as

follows:

Size and weight

The size and weight of documents which you can load in the document feeder

depend on whether you load one sheet at a time or several sheets at once.

One sheet at a time:

39.4"

(1.0 m)

5.0"

14 lbs.

(52 g/m )

36 lbs.

(157 g/m )

(128 mm)

5.8"

(148 mm)

8.5"

(216 mm)

Several sheets at once:

14 lbs. 20 lbs.

14"

(356 mm)

5.0"

(128 mm)

(80 g/m )

(52 g/m )

5.8"

(148 mm)

8.5"

(216 mm)

Note: The area of the document which is scanned by the fax is slightly smaller

than the actual document size. The scanning width is 8.3 inches, and the

scanning length is the length of the document minus 0.32 inches.

Other restrictions

♦ Documents written in yellow, greenish yellow, or light blue ink cannot be

transmitted, as the scanner does not recognize these colors.

♦ Ink, glue, and correcting fluid on documents must be dry before they are

transmitted.

♦ All clips, staples, and pins must be removed from documents before

transmission. If these are not removed, they may damage the fax.

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, or easily smudged should be photocopied, and the copy used for

transmission.

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FAX OPERATIONS

3-1

SENDING DOCUMENTS

Loading the document

Up to 20 pages can be placed in the feeder at one time. The pages will be

automatically fed into the fax starting from the page on the bottom.

♦ If you need to send or copy more than 20 pages, place the additional pages

gently and carefully in the feeder just before the last page is scanned. Do not try

to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which must be loaded

one at a time, insert each page into the feeder as the previous page is being

scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width

of your document.

Place the document face down and push

it gently into the document feeder. The

top edge of the document should enter

the fax first.

• The feeder will draw the leading edge

of the document into the fax. READY

TO SEND will appear in the display.

You can now either make resolution

and/or contrast settings as described in

the following section, or dial the other

party as described in the section, "Dialing

and transmission".

Important:

If you need to remove the document from the feeder before transmission or copying,

first open the operation panel by pulling the front edge up (grasp it at the "PANEL

RELEASE" mark), and then remove the document. If you try to pull the document out

without opening the operation panel, you may damage the feeder mechanism.

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3-2

FAX OPERATIONS

SENDING DOCUMENTS

Optional transmission settings

If desired, there are several transmission settings which you can make before

dialing and transmitting the document.

Note: To make the settings, the document must first be loaded in the feeder.

Resolution

Your fax has four resolution settings. If you do not make a setting, the fax will

automatically send the document in STANDARD resolution.

STANDARD:

FINE:

Use STANDARD for ordinary documents. This setting

gives you the fastest and most economical transmission.

Use FINE for improved reproduction, especially with

documents containing small letters or fine drawings.

SUPER FINE:

HALF TONE:

Use SUPER FINE when you need the highest quality of

reproduction.

Use HALF TONE for photographs and illustrations. The

original will be reproduced in 64 shades of gray.

Note: In order to transmit in FINE or SUPER FINE resolution, the receiving fax

machine must also have that resolution. If it doesn’t, your fax will

automatically step down to the next best available setting.

Contrast

The contrast is normally set to AUTO, which means that the fax automatically

controls the contrast, but for faint documents you can change the setting to DARK.

Setting the resolution and contrast

Press the RESOLUTION key one or

more times until the desired resolution

and contrast settings appear in the dis-

play.

RECEPTION

MODE

FUNCTION RESOLUTION MEMORY

• The first time you move through the

list of resolution settings, the contrast

setting AUTO will appear next to each

resolution setting. The second time

you move through the list, the contrast

setting DARK will appear.

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FAX OPERATIONS

3-3

SENDING DOCUMENTS

Cover Sheet

You can have your fax generate a cover sheet and send it as the last page of the

transmission. The cover sheet includes the date and time, the sender’s name and

number, and the receiver’s name and number if an automatic dialing number is

used. The total number of pages sent is indicated on the bottom.

♦ Your name and number must be programmed in order for them to appear on the

cover sheet. (See "Entering Your Name and Fax Number" in Chapter 2.)

To include a cover sheet with each transmission, set Option Setting 14 to "YES" as

described in Chapter 8, "Optional Settings". Note that once Option Setting 14 is set

to "YES", cover sheets will be automatically included with every transmission until

you change the setting to "NO".

When the cover sheet function is turned on, you can also select a message which

will appear as a header at the top of the cover sheet. To do so, follow the steps

below. Note that the message selection is only effective for one transmission.

FUNCTION

Press the keys shown at left. "COVER

SHEET HEAD" will appear in the display.

Select a message by entering a number

from "1" to "4" as shown below:

"1": URGENT

"2": IMPORTANT

"3": CONFIDENTIAL

(Example)

"4": PLS. DISTRIBUTE

Example

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3-4

FAX OPERATIONS

SENDING DOCUMENTS

Batch Page Numbering

This setting is used to change the page numbering of the transmitted document

from simple numbering ("P.1", "P.2", etc.) to batch numbering, which means that a

slash and the total number of pages being sent are added after each page number

(for example, "P. 1/5", "P.2/5", etc.). This allows the receiver to check for any

missing pages.

♦ If you are sending a cover sheet, do not include the cover sheet in the total

number of pages. Your fax will adjust the number to include the cover sheet

automatically.

♦ If you need to cancel a batch number entry, remove the document from the

feeder or press the STOP key.

♦ If the number of pages actually transmitted does not coincide with the batch

number entered, the alarm will sound and PAGE COUNT ERROR will appear in

the display. "PAGE E" will also appear in the "NOTE" column of the Transaction

Report if it has been set to print out.

Press the keys shown at left. "PAGE

COUNTER SET" will appear in the dis-

play.

FUNCTION

Enter the total number of pages ("01" to

"99") by pressing the number keys.

(Example)

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FAX OPERATIONS

3-5

SENDING DOCUMENTS

Dialing and transmission

Once you have loaded the document and made any desired transmission settings,

you are ready to dial the number of the receiving fax machine and transmit the

document. There are several ways of dialing, and you can select the one which

best suits your needs.

Normal Dialing

With Normal Dialing, you pick up the handset (or press the SPEAKER key) and

dial as you would to make a telephone call. If the receiving machine is set to

receive faxes manually (this means that the receiving party first answers your call

vocally, and then presses their Start key to begin fax reception), you can talk with

them before sending the fax.

Pick up the handset or press the

SPEAKER key. Listen for the dial tone.

S P E A K E R

ABC

DEF

Dial the number of the receiving ma-

chine by pressing the number keys.

GHI

JKL

MNO

PRS

TUV

WXY

OPER

Wait for the connection. Depending on

the setting of the receiving machine, you

will either hear a facsimile reception tone

or the other person will answer.

Beep

• If the other party answers, ask them to

press their Start key (if you pressed

the SPEAKER key, pick up the hand-

set to speak with them). This causes

the receiving machine to issue a recep-

tion tone.

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3-6

FAX OPERATIONS

SENDING DOCUMENTS

When you hear the reception tone, press

the START key. Replace the handset if

you used it.

S T A R T

• When transmission is completed, the

fax will beep.

Direct Keypad Dialing

If you do not need to talk with the other party before sending the fax, you can just

dial; it isn’t necessary to pick up the handset or press the SPEAKER key.

♦ Direct Keypad Dialing is a form of automatic dialing, so if you need to insert a

pause between any digits of the number, press the REDIAL key. (For more

information on pauses, see "Storing Numbers for Automatic Dialing" in Chapter

2.)

ABC

DEF

Enter the number of the receiving ma-

chine by pressing the number keys.

GHI

JKL

MNO

PRS

TUV

WXY

OPER

S T A R T

Check the display. If the number of the

receiving machine shown is correct,

press the START key.

• If it is not correct, press the STOP key

to backspace and clear one digit at a

time, and then re-enter the correct

digit(s).

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FAX OPERATIONS

3-7

SENDING DOCUMENTS

Rapid Key Dialing

If the number you want to dial has been stored for automatic dialing as a Speed

Dial number from "01" to "20" (see "Storing Numbers for Automatic Dialing" in

Chapter 2), you can dial it by pressing the corresponding Rapid Key.

Press the Rapid Key corresponding to

the desired Speed Dial number.

• The name of the receiving party will ap-

pear in the display. If no name was

stored, the fax number will appear. (If

the name or number is incorrect, press

the STOP key.)

16/P1

17/P2

18/G1

19/G2 20/POLL

• The document will be automatically

transmitted once the connection is

made.

Example: To dial Speed

Dial number "02", press

Rapid Key 02.

Speed Dialing

Speed Dialing can be used to dial any number which has been stored for automatic

dialing (see "Storing Numbers for Automatic Dialing" in Chapter 2).

Press the SPEED DIAL key and then

enter the two digits of the Speed Dial

ABC

DEF

number by pressing the number keys.

S P E E D D I A L

GHI

JKL

MNO

• To enter numbers 1 through 9, first en-

PRS

TUV

WXY

ter 0 and then the number.

OPER

S T A R T

Check the display. If the name or num-

ber shown is correct, press the START

key. (If not, press the STOP key and

then repeat Step 1.)

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3-8

FAX OPERATIONS

SENDING DOCUMENTS

Using the HOLD/SEARCH key

If you don’t remember the Rapid Key or Speed Dial number in which you have

stored a particular fax number, you can search for the number by following the

steps below. Once you have found the number, you can dial it and transmit the

loaded document by simply pressing the START key.

Press the HOLD/SEARCH key and

H O L D / S E A R C H

then the "1" key.

Enter the first letter of the stored name

by pressing the appropriate number key

(the key below the marked letter) one or

more times until the letter appears in the

display. If the name begins with a spe-

cial character or number, press "1".

ABC

DEF

GHI

JKL

MNO

• If you don’t remember the first letter,

go to Step 3 (you will scroll through

the list from the beginning).

• If a name wasn’t stored for the num-

ber, press "0". This will cause num-

bers, not names, to appear when you

scroll.

Press the "#" key or the "*" key to scroll

through the names (numbers if you

pressed "0"). Stop when the desired

name appears in the display.

• If no names have been stored that be-

gin with the entered letter, you will

scroll from the next name, in alphabeti-

cal order, in the list. If no names/num-

bers have been stored at all, NO

DATA will appear.

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FAX OPERATIONS

3-9

SENDING DOCUMENTS

Press the START key. The document

will be automatically transmitted once

the connection is made.

S T A R T

Redialing

Automatic redialing

If you use automatic dialing (including Direct Keypad Dialing) and the line is busy,

your fax will automatically redial the number. Up to 2 redialing attempts will be

made at intervals of 5 minutes.

♦ To stop automatic redialing, press the STOP key.

♦ If desired, you can change the number of times the fax redials to any number

from 0 to 15 with Option Setting 4, and the interval at which redialing is done to

any number of minutes from 1 to 15 with Option Setting 3. See Chapter 8,

"Optional Settings".

Using the REDIAL key

You can press the REDIAL key to redial the last number dialed. To send a

document, proceed from Step 3 of Normal Dialing. Note that the speaker will be

automatically activated, so you do not need to pick up the handset immediately.

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3-10

FAX OPERATIONS

RECEIVING DOCUMENTS

Using FAX mode

When the reception mode is set to FAX (press the RECEPTION MODE key until

"FAX" appears in the display), your fax automatically answers all calls on 4 rings

and receives the incoming documents.

♦ You can change the number of rings on which the fax answers incoming calls by

changing Option Setting 2 (see Chapter 8, "Optional Settings"). Any number

from 1 to 5 can be selected. Note, however, that reception of auto-dialed faxes

may not be possible from certain fax machines if you select a large number of

rings.

♦ If you pick up the handset before your fax answers, you can talk to the other

party and/or receive a document as described below in "Using TEL mode". For

example, with the fax set to answer on 4 rings, you can receive both voice calls

and fax messages in FAX mode by answering before the fourth ring, but still

have the fax answer calls automatically at times when you are unable to respond

personally.

Note: If you are using distinctive ringing, your fax will answer incoming calls after

two rings regardless of the setting of Option Setting 2.

Using TEL mode

When the reception mode is set to TEL (press the RECEPTION MODE key until

"TEL" appears in the display), you must answer all calls (including fax

transmissions) using the fax’s handset or an extension phone connected to the

same line.

Receiving documents on your fax machine

When your fax rings, pick up the hand-

set.

• If you hear a fax tone, wait until

RECEIVING appears in the display,

and then replace the handset.

• If the other party first talks to you and

then wants to send a fax, press the

START key after speaking (press your

START key before the sender presses

their Start key). Replace the handset.

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FAX OPERATIONS

3-11

RECEIVING DOCUMENTS

Note: If you have set Option Setting 10 to "OFF" and you hear a fax tone when

you pick up the handset, you must press the START key to begin reception.

Receiving documents on an extension phone

If you hear a soft fax tone when you answer an extension phone, wait until your fax

answers (the extension phone will go dead if it is connected to your fax, or you will

hear pronounced high-pitched fax tones if the phone is connected to a separate

wall jack), and then hang up. Your fax will automatically receive the document.

Note: If your fax does not respond within 5 seconds, noise on the line may be pre-

venting it from detecting the fax tone. In this case, manually activate fax re-

ception as described in the following paragraph.

If the other party first talks to you and then wants to send a document, press "5",

"*" and "*" if you are on a touch tone phone. If you are on a pulse dial phone, set

the handset down (do not hang up), walk over to the fax, pick up the handset, and

press the START key.

Note: Your fax will not accept the signal to begin reception ("5", "*", and "*") if a

document is loaded in its feeder.

Comments:

• ^{If you have set Option Setting 10 to "OFF" and hear a fax tone when you answer}

the extension phone, you must press "5", "*", and "*" if you are on a touch-tone

phone, or walk over to the fax, pick up the handset, and press the START key if

you are on a pulse dial phone.

• ^{The code used to activate fax reception from a touch-tone extension phone ("5",}

"*", and "*") can be changed if desired. See Option Setting 5 ("Tel/Fax Remote

Number") in Chapter 8, "Optional Settings".

• ^{If you do not intend to use the code for activating fax reception, you can turn}

detection of the code off by resetting Option Setting 6. This will ensure that the

fax never mistakenly attempts to begin reception if it detects a signal similar to

"5", "*", and "*" while you are talking on an extension phone.

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3-12

FAX OPERATIONS

RECEIVING DOCUMENTS

Optional reception settings

2 in 1 Print

To save paper, you can have the size of your incoming faxes reduced by 55%. This

will allow you to receive, for example, a 2-page document on one page (note that

this may not be possible if the document pages are longer than your printing

paper). To turn on this function, follow the steps below.

FUNCTION

Press the keys shown at left. "2 IN 1

PRINT" will appear in the display.

Press "1" to turn on the function, or "2"

to turn it off.

S T O P

Press the STOP key.

Reception Ratio

Your fax has been set at the factory to automatically reduce the size of received

documents to fit the size of the printing paper. This ensures that data on the edges

of the document are not cut off. If desired, you can turn this function off and have

received documents printed at full size.

Note: If a document is too long to fit on the printing paper, the remainder will be

printed on a second page. In this case, the cut-off point may occur in the

middle of a line.

Note: Automatic reduction may not be possible if the received document is too

large, contains too many fine graphics or images, or is sent at high resolu-

tion. In this case, the remainder of the document will be printed on a second

page.

FUNCTION

Press the keys shown at left. "RECEP-

TION RATIO" will appear in the display.

Press "1" to turn automatic reduction on,

or "2" to turn it off.

S T O P

Press the STOP key.

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FAX OPERATIONS

3-13

RECEIVING DOCUMENTS

PC reception (only for FO-1850)

If you have connected the FO-1850 to a personal computer with the provided PC

interface box and have set the RECEIVE UNIT setting to "PC" as described in "

Selecting the Reception Mode" in Chapter 2, faxes will be received as follows

depending on the reception mode of the FO-1850:

♦ If the FO-1850 is set to FAX reception mode, an incoming call will be

automatically answered after the number of rings set in your fax software. The

fax will be received by your computer (make sure your fax software is running).

If your computer is turned off or the fax software is not running, the FO-1850 will

receive the fax.

♦ If the FO-1850 is set to TEL reception mode, you must first answer a call by

picking up the FO-1850’s handset. If the call is an auto-dialed fax transmission

(you will hear a fax tone), your computer will automatically begin reception. If the

other party speaks to you and then wants to send a fax, you must initiate fax

reception manually with the fax software.

♦ If the FO-1850 is set to TAD reception mode, the OGM will play before the

computer begins fax reception (voice callers will be able to leave a message). If

your computer is not turned on or the fax software is not running, the FO-1850

will receive the fax.

♦ If the FO-1850 is set to TAD reception mode and the FAX BOX setting is YES,

faxes sent to personal boxes will be received by the FO-1850. The FO-1850 will

also receive faxes sent to the General Box if a General Box passcode has been

programmed.

For information on how to receive faxes with your Multifunction Interface software,

refer to your Multifunction Interface software manual.

If the RECEIVE UNIT setting is set to FAX, faxes will be received by the FO-1850

only. FAX, TEL, and TAD reception modes will function as explained in "Reception

Mode" in Chapter 2.

Note: Scanning, printing, and PC faxing can take place in all modes.

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3-14

FAX OPERATIONS

4 USING THE ANSWERING MACHINE

OPERATING THE ANSWERING MACHINE

Activating the answering machine

Activate the answering machine before you go out as follows:

Press the RECEPTION MODE key one

or two times to set the reception mode to

T.A.D.

RECEPTION

MODE

FUNCTION RESOLUTION

• Each outgoing message will play (you

can stop playback by pressing the

STOP key).

• If no general outgoing message has

been recorded, an alarm will sound

and the reception mode will change to

TEL. Record a general outgoing

message as described in "Answering

Machine Set-up" in Chapter 2.

Note: If the memory is full from messages previously recorded, MEMORY IS FULL

will appear in the display. To set the reception mode to T.A.D., you must

first erase some or all of the stored messages.

When the reception mode is set to T.A.D., the FO-1650/1850 will answer incoming

calls after two rings if it has received at least one incoming message, or after four

rings if no messages are received. (For more information, see "Toll Saver" in

"Remote Operations" in this chapter.)

Note: In T.A.D. mode, the machine will automatically switch to fax reception if it de-

tects a period of silence longer than six seconds after answering a call. For

this reason, if a caller pauses for this length of time while leaving a mes-

sage, they will be cut off.

Listening to received messages

When you return, the display will show the number of messages recorded in each

box. Listen to them as follows:

Press the PLAY/SKIP key.

PLAY/SKIP

• If you only want to listen to new

messages (messages not previously

listened to), continue to hold the

PLAY/SKIP key down for at least two

seconds.

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USING THE ANSWERING MACHINE

4-1

OPERATING THE ANSWERING MACHINE

If you want to listen to the messages in a

personal box, enter the number of that

box by pressing the appropriate number

key.

(Example)

If the box (general or personal) has a

passcode, enter the passcode by press-

ing the appropriate number keys.

(Example)

The messages will play.

• As each message plays, the date and

time of recording will appear briefly in

the display. If no messages were

received, NO MESSAGES will appear.

• To listen to a message a second time,

press the REPEAT key before

REPEAT

playback of that message ends.

• To move back to the previous

message, press the REPEAT key

within 3 seconds of the beginning of

the current message.

PLAY/SKIP

• To skip forward to the next message,

press the PLAY/SKIP key.

• To increase playback speed, press

the FAST PLAY key. To decrease

playback speed, press the SLOW

PLAY key.

SLOW PLAY

FAST PLAY

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4-2

USING THE ANSWERING MACHINE

OPERATING THE ANSWERING MACHINE

Note: Playback will stop if you receive a call, lift the handset, press the STOP key,

or open the paper compartment cover.

Erasing received messages

It is important to erase received messages after you listen to them to ensure that

the memory does not become full. This is done as follows:

• Erasing general messages: To erase

all messages in the General Box,

press and hold down the DELETE key

for at least 2 seconds. If the General

Box has a passcode, press the

DELETE key and then enter the

passcode.

DELETE

• Erasing personal messages: To

erase all messages in a personal box,

press the DELETE key (do not hold it

down), enter the number of the box,

and then enter its passcode (if it has

one).

• Erasing a single message: To erase

only a single message, press the

DELETE key while the message is

being played.

Using the REC/MEMO key

You can use the REC/MEMO key to record telephone conversations and

messages for other users of the FO-1650/1850. These will be recorded in the

General Box, and played back together with any incoming messages in that box

when the PLAY/SKIP key is pressed.

• Recording messages: To record a

REC/MEMO

message, press the REC/MEMO key

for at least 1 second, and then pick up

the handset and speak into it. When

you have finished speaking, replace

the handset or press the STOP key.

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USING THE ANSWERING MACHINE

4-3

OPERATING THE ANSWERING MACHINE

REC/MEMO

• Recording phone conversations: To

record a phone conversation, hold

down the REC/MEMO key during the

conversation you want to record.

When you are finished, release the

key.

Note: To comply with federal and local regulations regarding recording a tele-

phone call, start the recording process and then inform the caller that you

are recording the call.

Date and time of ICMs

You can check the date and time of your received messages by pressing the panel

keys as shown below.

♦ The dates and times are also shown in the Message List, which can be printed

out as described in Chapter 9.

FUNCTION

Press the keys shown at left. "T.A.D.

SETTINGS" will appear in the display.

Press the keys shown at left. "ICM CON-

FIRMATION" will appear in the display.

Press the START key. The number of

messages recorded will appear in the

display.

S T A R T

Press "#" or "*" one or more times to

show the date and time of each of the

messages.

• The message number will appear first,

and then the date and time several

seconds later.

S T O P

Press the STOP key.

Note: The recorded dates and times are cleared each time you erase the mes-

sages.

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4-4

USING THE ANSWERING MACHINE

REMOTE OPERATIONS

You can call the FO-1650/1850 from any touch-tone telephone and play back your

messages using the remote commands. You can also use these commands to

change the reception mode and other settings.

Remote code number

When you call the FO-1650/1850, you must enter the passcode for the box you

want to listen to, or a remote code number if the box does not have a passcode.

One remote code number can be programmed, and it is used to access all boxes

which do not have passcodes. This prevents unauthorized people from listening to

your messages. You can use any 3-digit number as the remote code number.

The remote code number has been set to "001" at the factory. If you want to

change it, press the panel keys as shown below.

Press the keys shown at left. "T.A.D.

SETTINGS" will appear in the display.

FUNCTION

Press the keys shown at left. "REMOTE

CODE" will appear in the display.

Enter a 3-digit number by pressing the

number keys.

(Example)

Press the START key and then the

STOP key.

S T A R T

S T O P

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USING THE ANSWERING MACHINE

4-5

REMOTE OPERATIONS

Toll Saver

When you call the FO-1650/1850 to listen to your messages, it will answer after two

rings if it has received at least one message in any of the boxes, or after four rings

if no messages are received.

This allows you to save money on telephone charges, particularly if you are calling

long distance. If the machine does not answer after the second ring, you can simply

hang up before it answers, saving yourself the cost of that call.

If you do not want to use the Toll Saver function, you can turn it off by following the

steps below. In this case, the FO-1650/1850 will answer after the number of rings

set with Option Setting 2 (see Chapter 8), the ring setting for FAX reception mode.

Press the keys shown at left. "T.A.D.

SETTINGS" will appear in the display.

FUNCTION

Press the keys shown at left. "TOLL

SAVER" will appear in the display.

Press "1" to turn Toll Saver on, or "2" to

turn it off.

(Example)

Press the STOP key.

S T O P

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4-6

USING THE ANSWERING MACHINE

REMOTE OPERATIONS

Retrieving your messages

Follow the steps below to listen to your messages from a remote location. Note that

you can only access one box per call; if you want to access more than one box, you

must make a separate call for each box.

Note: You can also access the FO-1650/1850 for remote operation when the re-

ception mode is set to FAX. In this case, call the FO-1650/1850, press the

"#" key immediately after it answers (before you hear the fax tone), and then

continue from Step 2 below.

Call the FO-1650/1850 from a touch-

tone telephone. When your outgoing

message begins, press the "#" key on

the telephone.

• You will hear a short beep, and the

outgoing message will stop.

Enter the number of the box you want to

listen to. If you want to listen to the Gen-

eral Box, skip this step.

(Example)

Enter the box’s passcode, or your re-

mote code number if the box does not

have a passcode. When finished, press

"#" on the telephone.

• You will hear a series of beeps equal

to the number of messages recorded

in the box, or one long beep if four or

more messages have been received.

The machine will then play back the

messages, beeping once at the end of

each message. When all messages

have been played back, you will hear

a long beep.

(Example)

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USING THE ANSWERING MACHINE

4-7

REMOTE OPERATIONS

• If no messages have been received in

the box, you will hear a short beep.

You can either hang up, or perform

any of the operations described in the

following section "Other remote

operations".

While the messages are playing, you

can do any of the following:

• Repeat: To listen to a message a

second time, press "2" and "#" on the

telephone before that message ends.

To move back to the previous

message, press "2" and "#" within the

first 3 seconds of the current message.

• Skip forward: To skip forward to the

next message, press "5" and "#" on

the telephone.

• Stop: To stop playback, press "0" and

"#" on the telephone. After this, you

can enter any of the commands

described in the following section,

"Other remote operations".

• Play new messages: To listen to only

your new messages, first stop

playback by pressing "0" and "#", and

then press "6" and "#".

• Erase a message: To erase the

message you are currently listening to,

press "3" and "#" before it ends.

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4-8

USING THE ANSWERING MACHINE

REMOTE OPERATIONS

When you have finished listening to your

messages, you can do any of the follow-

ing:

• Erase all messages: To erase all of

the messages in the box, press "3",

"3", and "#".

• Repeat playback: To listen to your

messages again, press "7" and "#".

• Perform other operations: You can

enter any of the commands described

in the following section, "Other remote

operations".

• Hang up: If you do not erase your

messages first, they will be saved and

any new messages will be recorded

after them. If you want the

FO-1650/1850 to resume normal

operation immediately, press "*"

twice before hanging up (in some

cases, particularly when the Transfer

function is used, the FO-1650/1850

may not accept new calls for one or

two minutes after you hang up unless

you first press "*" twice).

Comments:

• ^{When a remote command is accepted by the machine, you will hear one beep. If}

an incorrect command is entered, you will hear four beeps. In the latter case,

re-enter the correct command.

• ^{When entering a command, do not pause longer than 10 seconds between each}

digit. If you do, a 4-beep error signal will be issued and the digits entered up to

that point will be disregarded. In this case, re-enter the command from the

beginning.

• ^{If you make two errors (causing two 4-beep signals to be issued) while entering}

your remote code number, the line will be disconnected. This prevents

unauthorized people from attempting to guess your remote code number.

• ^{If you pause for longer than 60 seconds before entering a command, you will be}

disconnected.

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USING THE ANSWERING MACHINE

4-9

REMOTE OPERATIONS

Other remote operations

After listening to your messages, you can do any of the operations described below

by pressing the appropriate keys on the telephone.

Note: The following commands cannot be entered while messages are being

played back. If you do not want to wait until playback ends to enter a com-

mand, first stop playback by pressing "0" and "#", and then enter the com-

mand.

Changing the fax reception mode

Select a new reception mode by press-

ing the keys as follows:

• T.A.D. mode: "8", "1", and "#".

• FAX mode: "8", "2", and "#".

• TEL mode: "8", "3", and "#".

(Example)

Recording a new outgoing message

Note: A new outgoing message can only be recorded for the box you selected at

the beginning of the remote operation procedure.

Press "4" and "*" on the telephone.

When you hear a short beep, speak into

the telephone to record the new mes-

sage.

• The message (including the general

outgoing message) can be up to 15

seconds long. After 15 seconds (or

earlier if the machine detects silence

after you finish speaking), you will

hear a beep, and the new message

will be played back.

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4-10

USING THE ANSWERING MACHINE

REMOTE OPERATIONS

Turning the Transfer function on or off

(The Transfer function is described in the following section, "Other functions".)

To turn Transfer on: Press "9", "1", and

"#", followed by the number of the box

("0" for the General Box) and "#".

To turn Transfer off: Press "9", "2", and

"#" on the telephone.

(Example)

Changing the transfer telephone number

Press "9", "0", and "#" on the telephone.

After you hear a short beep, enter the

new telephone number. When finished,

press "#".

• To insert a pause between any two

digits of the number, press "*".

(Example)

Recording a new transfer message

Press "9", "3", and "#" on the telephone.

When you hear a short beep, speak into

the telephone to record the new mes-

sage.

• The time for the transfer message is

fixed at 15 seconds. After 15 seconds

(or earlier if the machine detects

silence after you finish speaking), you

will hear a beep, and the new

message will be played back

automatically.

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USING THE ANSWERING MACHINE

4-11

REMOTE OPERATIONS

Recording a "Memo"

You can leave a "memo" for yourself or other users of the machine. It will be

recorded in the General Box, and played back when messages in that box are

listened to.

Press "*" and "#" on the telephone.

When you hear a short beep, speak into

the telephone to record the memo.

When you are finished, press "0" and "#".

• If the FO-1650/1850 detects a certain

period of silence, it will stop recording

automatically.

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4-12

USING THE ANSWERING MACHINE

OTHER FUNCTIONS

Transfer function

The Transfer function is used to make the FO-1650/1850 automatically call you at a

specified number every time it receives an incoming message in a selected box.

This allows you to hear your messages immediately after they come in, even when

you are at a remote location.

When you answer the telephone, you will hear your recorded message telling you

that the call is a transfer call. Enter "#", the box number, the box’s passcode (or

your remote code number if the box has no passcode), and "#". The FO-1650/1850

will then play back your messages. You can also perform any of the remote

operations described in the previous section.

Note: When you hang up after a transfer call, the FO-1650/1850 will not immedi-

ately resume normal operation. If you want the FO-1650/1850 to accept

calls immediately after a transfer call, enter "*" twice before hanging up (if

you want to hang up during message playback, first enter " 0" and " #" to

stop playback, then enter "*" twice).

Programming the transfer number

To use the Transfer function, you must first give the FO-1650/1850 the number to

call (the transfer number). This is done by pressing the panel keys as follows:

Press the keys shown at left. "T.A.D.

SETTINGS" will appear in the display.

FUNCTION

Press the keys shown at left. "TRANS-

FER # ENTRY" will appear in the display.

Press the START key.

S T A R T

Enter a transfer number (max. of 32 dig-

its including pauses) by pressing the

number keys.

(Example)

S T A R T

S T O P

Press the START key and then the

STOP key.

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USING THE ANSWERING MACHINE

4-13

OTHER FUNCTIONS

Note: If needed, you can change the transfer number from a remote location. See

"Other remote operations" in the previous section, "Remote operations".

Recording the transfer message

The transfer message plays when you answer the telephone, and informs you that

the call is a transfer call. It can be up to 15 seconds long. To record a transfer

message, follow the steps described in "Recording an outgoing message" in

"Answering Machine Set-up" in Chapter 2. The following is an example:

"Hello. This is a transfer call for (YOUR NAME). Enter your remote code number

now."

Note: If needed, you can record the transfer message from a remote location. See

"Other remote operations" in the previous section, "Remote operations".

Turning the Transfer function on and off

FUNCTION

Press the keys shown at left. "T.A.D.

SETTINGS" will appear in the display.

Press the keys shown at left. "TRANS-

FER FUNC" will appear in the display.

Press "1" to turn the Transfer function

on, or "2" to turn it off. (If you pressed

"2", go to Step 5.)

Enter the number of the box for which

you want the Transfer function to oper-

ate (for the General Box, enter "0").

(Example)

Press the STOP key.

S T O P

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4-14

USING THE ANSWERING MACHINE

OTHER FUNCTIONS

Note: If needed, you can turn the Transfer function on or off from a remote loca-

tion. See "Other remote operations" in the previous section, "Remote opera-

tions".

Override Ringing

This function allows selected callers using a touch-tone telephone to override the

answering machine’s outgoing message and cause the FO-1650/1850 to make a

special ringing sound, alerting you that they are calling. This is useful when you are

near the machine but only want to talk with certain callers, taking all other calls on

the answering machine.

Programming the override code

To override the answering machine, your callers must enter a 3-digit override code

from their telephone. This code has been set to "009" at the factory. If you want to

change it, press the panel keys as shown below.

Important!

• ^{Make sure the override code is different from the remote code or any passcodes}

programmed for boxes.

Press the keys shown at left. "T.A.D.

SETTINGS" will appear in the display.

FUNCTION

Press the keys shown at left. "OVER-

RIDE CODE" will appear in the display.

Enter a 3-digit code number by pressing

the number keys.

(Example)

Press the START key and then the

STOP key.

S T A R T

S T O P

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USING THE ANSWERING MACHINE

4-15

OTHER FUNCTIONS

Overriding the answering machine

Your callers should follow the steps below to override the answering machine.

Your caller calls the FO-1650/1850 from

a touch-tone telephone. When the outgo-

ing message begins, they should press

the "#" key on their telephone.

• The caller will hear a short beep, and

the outgoing message will stop.

The caller should enter the override

code and "#" by pressing the appropriate

keys on their telephone.

• If an incorrect code is entered, the

caller will hear four beeps. He or she

must re-enter the correct code within

60 seconds or the line will be

disconnected.

(Example)

The FO-1650/1850 will make a special

ringing sound. Pick up the handset to an-

swer the call. (Note that an extension

telephone connected to the same line

will not ring.)

• If you do not answer within 30

seconds, the outgoing message will

play again and the caller can then

leave a message.

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4-16

USING THE ANSWERING MACHINE

5 MAKING COPIES

Your fax can also be used to make copies. Single and multiple copies (up to 99 per

original) can be made, enabling your fax to double as an office copier.

♦ The default resolution for copying is SUPER FINE.

♦ If you are making multiple copies of more than one original, you can choose

whether to have the copies sorted (SORT COPY) or not sorted (MULTI COPY).

The following example shows how the copies are ordered in each case when 3

copies each of 3 originals are made.

Originals

Sorted ^{(SORT COPY)}

Not sorted (MULTI COPY)

Load the document(s) face down.

• If desired, adjust the resolution and

contrast with the RESOLUTION key.

Press the COPY/HELP key.

C O P Y / H E L P

• If you are only making one copy of the

original (or of each original) and don’t

want to make a reduction or

enlargement setting, press the START

key twice. Copying will begin. If you

are only making one copy and want to

make a reduction or enlargement

setting, press the START key once

and go to Step 5.

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MAKING COPIES

5-1

MAKING COPIES

Press "1" (MULTI COPY) if you don’t

want the copies sorted, or "2" (SORT

COPY) if you want them sorted.

Enter the desired number of copies with

the number keys.

• If the desired number of copies is from

1 to 9, enter "0" first.

(Example)

• If you don’t want to make a reduction

or enlargement setting, press the

START key. Copying will begin.

Set the amount of reduction or enlarge-

ment by entering a number from "1" to

"5" as shown below. Copying will begin.

1: AUTO (automatic size adjustment to

match the size of the printing paper)

2: 50%

(Example)

3: 100% (no reduction or enlargement)

4: 125%

5: 135%

Note: If you place a large number of originals in the feeder, the memory may be-

come full before all of them can be scanned (MEMORY IS FULL will appear

in the display). If this happens, press the START key to copy the originals

which have been scanned, and then repeat the copy procedure for the re-

maining originals, including the original which was being scanned when the

memory became full.

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5-2

MAKING COPIES

Copy Cut-off

When making a copy, your fax has been set at the factory to not print the remaining

part of a document if the document is longer than the printing paper. If you want

your fax to always print the remaining part of the document on a second page,

follow the steps below.

Press the keys shown at left. "COPY

CUT-OFF" will appear in the display.

FUNCTION

Press "1" to turn copy cut-off on (the re-

maining part of the document will not be

printed), or "2" to turn it off (the remain-

ing part will be printed on a second

page).

Press the STOP key.

S T O P

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MAKING COPIES

5-3

MAKING COPIES

Notes

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5-4

MAKING COPIES

6 MAKING TELEPHONE CALLS

Your fax can be used like a regular telephone to make and receive voice calls.

♦ To make or receive a phone call, the power must be on.

Pick up the handset or press the

SPEAKER key. Listen for the dial tone.

S P E A K E R

ABC

DEF

Dial the number using one of the follow-

ing methods:

GHI

JKL

MNO

• Normal Dialing: Enter the full

telephone number with the numeric

keys.

PRS

TUV

WXY

OPER

• Rapid Key Dialing: Press the

appropriate Rapid Key.

• Speed Dialing: Press the SPEED

DIAL key, and enter the 2-digit Speed

Dial number with the numeric keys.

Speak with the other party when they an-

swer.

• If you pressed the SPEAKER key,

pick up the handset.

Note: While the handset of the fax is lifted (off hook), an extension phone con-

nected directly to the fax cannot be used to speak with the other party.

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MAKING TELEPHONE CALLS

6-1

MAKING TELEPHONE CALLS

Using the HOLD/SEARCH key

You can use the HOLD/SEARCH key to search for a Rapid Key or Speed Dial

number. First search for the number as described in "Using the HOLD/SEARCH

key" in "Sending Documents" in this chapter, and then pick up the handset or press

the SPEAKER key. The number will be dialed automatically after you do so (do not

press the START key).

Redial

The last number called can be redialed by pressing the REDIAL key (it is not

necessary to pick up the handset or press the SPEAKER key). When the other

party answers, pick up the handset.

Hold

You can put the other party on hold during a conversation by pressing the

HOLD/SEARCH key. When this is done, they cannot hear you. You can put the

handset back in the cradle without breaking the connection. When you are ready to

speak with them again, pick up the handset. If you did not put the handset back in

the cradle, press the HOLD/SEARCH key one more time.

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6-2

MAKING TELEPHONE CALLS

7 SPECIAL FUNCTIONS

CALLER ID

If you subscribe to a caller identification service from your telephone company, you

can set your fax to display the name and number of the caller while the fax rings.

The fax will also store information about unanswerered calls which you can view in

the display or print out as a list. This allows you to screen your calls as they come

in, and makes it easy to respond to callers who do not leave messages.

To use the Caller ID function, set Option Setting 13 to YES and enter your area

code as described in Chapter 8, "Optional Settings".

Important:

• ^{To use this function, you must subscribe to a caller identification service from}

your telephone company.

• ^{The FO-1650/1850 may not be compatible with some caller identification}

services.

How Caller ID operates

When you receive a call, the name and phone number of the caller will alternately

appear in the display, beginning just before the second ring. The information will

continue to be displayed until you pick up the handset, or until the fax answers

automatically if it is in TAD or FAX mode.

Note: Some caller ID services may not provide the name of the caller. In this case,

only the phone number will appear.

Display messages

One of the following messages will appear while the fax rings if caller information is

not available.

NO SERVICE

No caller information was received from your

telephone company. Make sure that the

telephone company has activated your service.

CALLER-ID ERROR

OUT OF AREA

Noise on the telephone line prevented

reception of caller information.

The call was made from an area which does

not have a caller identification service, or the

caller’s service is not compatible with that of

your local phone company.

PRIVATE CALL

Caller information was not provided by the

telephone company at the caller’s request.

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SPECIAL FUNCTIONS

7-1

CALLER ID

Viewing the caller list

If you subscribe to a caller ID service and have set Option Setting 13 to YES, your

fax will keep information on the most recent 20 unanswered calls you have

received. (Note that if the caller sends a fax or leaves a voice message, information

on that call will not be stored.) You can view this information, which consists of the

name and number of each caller, in the Caller ID List.

♦ After you have received 20 unanswered calls, each new call will delete the oldest

call.

Follow the steps below to view the Caller ID List in the display. If desired, you can

immediately dial a number when it appears.

To print out the list, see Chapter 9, "Printing Out Reports and List".

Press the keys shown at left. "REVIEW-

ING CALLS" will appear in the display.

HOLD/SEARCH

Press the "#" to scroll through the list

from the most recent call, or the "*" key

to scroll through the list from the oldest

call.

If you want to dial one of the numbers in

the list, scroll through the list until the

number appears in the display.

S T A R T

• If you want to send a fax, first load the

document and then press the START

key.

• If you want to make a voice call, pick

up the handset or press the

SPEAKER key. Dialing will begin

automatically. (If you pressed the

SPEAKER key, pick up the handset

when the other party answers.)

S T O P

Press the STOP key when you have fin-

ished viewing the list.

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7-2

SPECIAL FUNCTIONS

CALLER ID

To delete calls from the caller list

If you want to delete a single call from the caller list, press the "0" key while the call

appears in the display. If you want to delete all calls from the list, hold the "0" key

down for at least 3 seconds while you are viewing any number in the list.

Priority Call

If desired, you can set your fax to make a special ringing sound when you receive a

call from a designated phone number. This lets you know immediately who is

calling without having to look at the display. To use this function, enter the desired

phone number by following the steps below (only one phone number can be

entered).

Note: This function cannot be used if you are using Distinctive Ringing.

FUNCTION

Press the keys shown at left. "PRIOR-

ITY CALL #" will appear in the display.

Press "1" to enter a number, or "2" to

clear a number. (If you pressed "2", go

to Step 4.)

Enter the phone number, including the

area code, by pressing the number keys

(the number must be 10 digits long).

(Example)

Press the START key and then the

STOP key.

S T A R T

S T O P

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SPECIAL FUNCTIONS

7-3

CALLER ID

Direct Call

If desired, you can allow a designated phone number to access a personal box

directly when the answering machine is activated. In this case, when the caller

calls, he or she will immediately hear the outgoing message of the personal box

instead of that of the general box. You can designate one phone number for each

personal box.

Note: This function cannot be used if you are using Distinctive Ringing.

FUNCTION

Press the keys shown at left. "DIRECT

CALL #" will appear in the display.

Press "1" to enter a number, or "2" to

clear a number. (If you pressed "2", go

to Step 5.)

Enter the number of the personal box to

be accessed directly.

(Example)

Enter the phone number, including the

area code, by pressing the number keys

(the number must be 10 digits long).

(Example)

S T A R T

S T O P

Press the START key and then the

STOP key.

Preventing voice calls

With Caller ID turned on, you can use the Anti Junk Fax function described in the

following section to prevent voice calls as well as fax receptions (the Anti Junk Fax

function can normally only prevent faxes).

In this case, when a voice call or a fax transmission comes in from a number you

have specified as a "Junk Number", your fax will break the connection as soon as it

receives the calling phone number from the caller ID service (before the second

ring).

To use this function, set Option Setting 11 to YES as described in Chapter 8,

"Optional Settings", and then enter the number in the Anti Junk Number List as

described in "Anti Junk Fax" in the following section of this chapter.

Note: This function cannot be used if you are using Distinctive Ringing.

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7-4

SPECIAL FUNCTIONS

ANTI JUNK FAX

The Anti Junk Fax function allows you to block reception of faxes from parties

which you specify. This saves paper by not printing out unwanted "junk" faxes.

To use this function, first turn it on by setting Option Setting 11 to YES as described

in Chapter 8, and then enter the fax numbers from which you do not want to receive

faxes as shown below. If you are using the Caller ID function as described in the

previous section, you can also enter voice numbers.

Comments:

• ^{Up to 5 numbers can be entered in the Anti Junk Number List.}

• ^{The Anti Junk function will not operate for a number which has also been stored}

as a Priority Call or Direct Call number.

• ^{To clear a number from the Anti Junk Number List, you need to know the 1-digit}

number which identifies it. If you have forgotten this number, print out the Anti

Junk Number List as described in Chapter 7.

• FO-1850 only: When you have selected fax reception by your computer, Anti

Junk Fax will not operate unless you are using Caller ID.

Press the keys shown at left. "STORE

JUNK FAX #" will appear in the display.

FUNCTION

Press "1" to store a number in the Anti

Junk Number List, or "2" to clear a num-

ber from the list.

Storing: Enter a 1-digit number from "1"

to "5". This number identifies the

fax/voice number you will store in the

next step.

Clearing: Enter the number which iden-

tifies the fax/voice number you want to

clear, and go to Step 5.

(Example)

Enter the fax/voice number (max. of 20

digits).

(Example)

S T A R T

Press the START key.

S T O P

Return to Step 3 to enter (or clear) an-

other number, or press STOP to exit.

Step 3 or

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SPECIAL FUNCTIONS

7-5

MEMORY

Your fax has a memory which can be used to temporarily store both incoming and

outgoing documents.

♦ When no voice messages (including outgoing messages) have been recorded,

approximately 34 pages of average content can be held in memory if they are all

going to be transmitted (24 pages if Option Setting 16 is set to YES), or 31

pages if they are all received (29 pages if Option Setting 16 is set to YES). Less

pages can be held if any were scanned using fine or halftone resolution.

Sending documents from memory

With this function, the original document is scanned immediately, stored in memory,

and then transmitted once the connection to the receiving machine is made. This is

convenient when transmitting to places where the line is often busy, as it saves you

from waiting to pick up the original document and frees the feeder for other

operations. After transmission, the document will be cleared from memory.

♦ Only one memory transmission can be set at a time.

♦ The amount of memory currently occupied appears as a percentage in the

display while the document is being scanned.

Load the document(s).

• Set the resolution and/or contrast if de-

sired.

MEMORY

Press the MEMORY key and then "1".

Enter the number of the receiving ma-

chine using one of the following methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and enter

a Speed Dial number.

• Enter a full telephone number by

pressing the number keys.

(Example)

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7-6

SPECIAL FUNCTIONS

MEMORY

Press the START key if you entered a

Speed Dial number or a full number.

S T A R T

• The document will be scanned and

stored in memory. Your fax will then

dial the receiving machine and trans-

mit the document (redialling will be

done automatically if necessary).

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS

FULL will appear in the display.

♦ Press the START key if you want to transmit the pages which have been stored

up to that point in memory. The remaining pages will be ejected from the feeder.

After transmission, the memory will be cleared and you can transmit the

remaining pages. You will also need to transmit the page which was being

scanned when the memory filled up.

♦ Press the STOP key if you want to cancel the entire transmission.

Substitute reception into memory

This is a back-up function which is automatically activated if your fax runs out of

paper, the printing ribbon needs replacement, or the paper jams.

When you have received a document in memory, FAX RX IN MEMORY will appear

in the display, alternating with OUT OF PAPER, FILM END, or PAPER JAM. When

you add paper, replace the imaging film, or clear the jam, the stored documents will

automatically print out.

♦ If you received documents in memory because the fax ran out of paper, be sure

to add paper which is the same size as the paper previously used. If not, the

document print-out size may not match the size of the printing paper.

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SPECIAL FUNCTIONS

7-7

BROADCASTING

This function allows you to send the same document to as many as 20 different

locations with just one operation. First store the document in memory, then enter

the numbers of the receiving machines. The document will be transmitted to each

location.

♦ You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the

receiving machines.

Load the document(s).

Press the MEMORY key and then "2".

MEMORY

Dial the receiving machines (maximum

of 20) using one or both of the following

methods:

• Enter one or more Speed Dial num-

bers by pressing the number keys.

• Press one or more Rapid Keys.

(Example)

Press the START key.

S T A R T

• Set the resolution and/or contrast if de-

sired.

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7-8

SPECIAL FUNCTIONS

BROADCASTING

Press the START key. Transmission will

begin.

S T A R T

• A Transaction Report is automatically

printed out after Broadcasting is com-

pleted. Check the "Note" column of

the report to see if any of the locations

are marked "Busy" or have a communi-

cation error code. If so, send the docu-

ment to those locations again.

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been programmed into

one Group Key, you can perform the broadcasting operation using the following

simplified procedure:

Load the document(s).

• Make any desired transmission set-

tings (resolution, contrast, etc.).

Press the appropriate Group Key. Trans-

mission will begin.

18/G1

(Example)

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SPECIAL FUNCTIONS

7-9

POLLING

Polling allows you to request another fax machine to send a document to your fax

machine. In other words, the receiving fax machine, not the transmitting fax

machine, initiates the transmission. You can use your fax to both poll and be polled

by others.

Setting the polling key

To use the polling function, you must first reset Rapid Key 20/POLL for use as a

polling key. This is done by resetting Option Setting 12, as described in Chapter 8,

"Optional Settings".

Polling others

Dial the fax machine you want to poll us-

ing one of the following methods:

• Pick up the handset (or press the

SPEAKER key) and dial the full num-

ber. Wait for the fax answerback tone.

S P E E D D I A L

• Press the SPEED key and enter a 2-

(Example)

digit Speed Dial number.

• Enter the full number using the nu-

meric keys.

Press Rapid Key 20/POLL.

• If you used the handset, replace it

when POLLING appears in the display.

Reception will begin.

20 POLL

Note for FO-1850 only: Polled documents will be received by the FO-1850

regardless of the RECEIVE UNIT setting.

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7-10

SPECIAL FUNCTIONS

POLLING

Being polled (Polling Standby)

To let another fax machine poll your fax, simply set the reception mode to FAX, and

load the document(s) to be sent.

Transmission will take place when the other fax machine calls your fax and

activates polling. Automatic reception is possible while your fax is on polling

standby.

Note for FO-1850 only: This function will not operate if you have set RECEIVE

UNIT to your PC as described in "Reception Mode" in Chapter 2.

Polling Security

Polling Security allows you to prevent unauthorized polling of your fax. When this

function is turned on, polling will only take place when the fax number of the polling

fax machine has been entered in your fax’s list of permitted fax numbers (called

"passcode numbers"). The number of the polling fax must also be programmed in

itself for identification.

Turning Polling Security on and off

FUNCTION

Press the keys shown at left. "ENTRY

MODE" will appear in the display.

Press the "#" key 3 times. "SECURITY

SELECT" will appear in the display.

Press "1" to turn polling security on, or

"2" to turn it off.

S T A R T

S T O P

Press the START key and then the

STOP key.

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SPECIAL FUNCTIONS

7-11

POLLING

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your fax’s list of permitted numbers.

Press the keys shown at left. "ENTRY

MODE" will appear in the display.

FUNCTION

Press the "*" key 4 times. "PASSCODE

# MODE" will appear in the display.

Press "1" to store a number, or "2" to

clear a number.

Storing: Enter a 2-digit number from

"01" to "10". This number identifies the

fax number you will store in the next

step.

Clearing: Enter the number which iden-

tifies the fax number you want to clear,

and go to Step 6.

(Example)

Enter the fax number (max. of 20 digits).

(Example)

S T A R T

Press the START key.

Return to Step 4 to enter (or clear) an-

other number, or press STOP to exit.

S T O P

Step 4 or

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7-12

SPECIAL FUNCTIONS

TIMER OPERATIONS

The Timer function allows you to set a transmission and/or polling operation to be

performed automatically at a time you specify. One transmission operation and one

polling operation can be set at any one time, and the times they will be performed

can be specified up to 24 hours in advance.

You can use this function, for example, to take advantage of lower nighttime

telephone rates without having to be there when the operation is performed.

Note: Only a Speed Dial number can be used to dial the receiving machine.

Setting a timer operation

Press the keys shown at left. "TIMER

MODE" will appear in the display.

FUNCTION

Press "#" to set a transmission operation

(SEND MODE), or "*" to set a polling

operation (POLLING MODE).

Press "1" to select SET.

Enter the time at which you want the op-

eration to take place (2 digits for the

hour and 2 digits for the minute).

(Example: 9:25)

Press "*" to select A.M., or "#" to se-

lect P.M.

S T A R T

Press the START key.

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SPECIAL FUNCTIONS

7-13

TIMER OPERATIONS

Enter the Speed Dial number of the re-

ceiving fax machine.

(Example)

S T A R T

Press the START key.

If this is a transmission operation, you

can adjust the resolution and/or contrast

(skip this step if you don’t want to).

RESOLUTION

Press the START key and then the

STOP key. If this is a transmission op-

eration, load the document in the feeder

sometime before the specified time of

transmission.

S T A R T

S T O P

To cancel an operation

If you need to cancel an operation after it has been set, follow the steps below.

Press the keys shown at left. "TIMER

MODE" will appear in the display.

FUNCTION

Press "#" to cancel a transmission opera-

tion, or "*" to cancel a polling opera-

tion.

Press "2" to select CLEAR.

S T A R T

S T O P

Press the START key and then the

STOP key.

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7-14

SPECIAL FUNCTIONS

ENTERING AND USING PROGRAMS

If you frequently perform the same operation involving the same party, you can

program all the steps of the operation into one Program Key. This allows you to

perform the operation by simply pressing that key.

♦ Rapid Keys 16/P1 and 17/P2 can be used as Program Keys. However, a key

cannot be used if it is already being used for Rapid Key Dialing.

♦ Only Speed Dial numbers can be used to enter fax numbers of receiving

machines in the Program Keys. Full numbers cannot be entered.

♦ If the program is for a regular transmission or polling operation, a timer setting

can be included to have the operation performed automatically at a selected time.

♦ To clear a mistake, press the STOP key.

Initial procedure

To program an operation, first perform the following procedure. After you have

completed it, go to the procedure for the specific operation you want to program.

Press the keys shown at left. "PRG. EN-

TRY MODE" will appear in the display.

FUNCTION

Press "1" to select SET.

Press a Program Key ("16/P1" or

"17/P2") to select it.

17/P2

16/P1

Enter a name for the program (max. of

20 characters). (See "Entering Letters

for Names" in Chapter 2).

ABC

GHI

WXY

DEF

…

Skip this step if you don’t want to enter a

name.

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SPECIAL FUNCTIONS

7-15

ENTERING AND USING PROGRAMS

S T A R T

Press the START key.

Press the "#" key or the "*" until the de-

sired operation appears in the display.

The operations will appear in the follow-

ing order:

• Transmission ("SEND")

• Polling

• Broadcasting

Press the START key and then con-

tinue with the specific procedure for your

operation (see the following pages).

S T A R T

Transmission

(Continued from "Initial procedure".)

Press "1" if you want the document to be

scanned into memory and then transmit-

ted, or "2" if you want the document to

be transmitted directly from the feeder.

(Note: If you select "2", you can include

a timer setting in the program.)

• If you pressed "1", go to Step 12. If

you pressed "2" and don’t want to

make a timer setting, go to Step 11.

Enter the time at which you want the op-

eration to take place (2 digits for the

hour and 2 digits for the minute).

(Example: 9:25)

Press "*" to select A.M., or "#" to select

P.M.

S T A R T

Press the START key.

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7-16

SPECIAL FUNCTIONS

ENTERING AND USING PROGRAMS

Enter the Speed Dial number of the re-

ceiving fax machine.

(Example)

S T A R T

Press the START key.

If desired, set the resolution and/or con-

trast by pressing the RESOLUTION key

(otherwise, skip this step).

RESOLUTION

Press the START key and then the

STOP key.

S T A R T

S T O P

Polling

(Continued from "Initial procedure".)

Enter the time at which you want the op-

eration to take place (2 digits for the

hour and 2 digits for the minute).

If you don’t want to make a timer setting,

go to Step 10.

(Example: 9:25)

Press "*" to select A.M., or "#" to select

P.M.

S T A R T

Press the START key.

Enter the Speed Dial number of the re-

ceiving fax machine.

(Example)

Press the START key and then the

STOP key.

S T A R T

S T O P

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SPECIAL FUNCTIONS

7-17

ENTERING AND USING PROGRAMS

Broadcasting

(Continued from "Initial procedure".)

Enter the Speed Dial numbers of the re-

ceiving machines.

(Example)

Press the START key.

S T A R T

If desired, set the resolution and/or con-

trast by pressing the RESOLUTION key

(otherwise, skip this step).

RESOLUTION

Press the START key and then the

STOP key.

S T A R T

S T O P

Clearing a Program Key

To clear a Program key, follow these steps:

Press the keys shown at left. "PRG. EN-

TRY MODE" will appear in the display.

FUNCTION

Press "2" to select CLEAR.

16/P1

Press the Program Key you want to

clear.

(Example)

S T A R T

S T O P

Press the START key and then the

STOP key.

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7-18

SPECIAL FUNCTIONS

ENTERING AND USING PROGRAMS

Using a Program Key

A programmed operation is performed as follows:

Load the document.

16/P1

Press the appropriate Program Key.

(Example)

Note: A maximum of 2 timer operations can be set at any one time, including both

timer operations set by pressing a Program Key and operations set as de-

scribed in "Timer Operations" in this chapter.

To cancel a programmed timer operation

If a Program Key has been pressed for a timer operation and you need to cancel

the operation before it is performed, follow these steps:

16/P1

Press the Program Key.

(Example)

Press the START key.

S T A R T

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SPECIAL FUNCTIONS

7-19

REMINDER FUNCTION

The Reminder function allows you to send either a voice message, fax message, or

both to another person or yourself at a preset time. If the reminder is for another

person, your fax will call the other machine and transmit the message when the

selected time arrives. If the reminder is for you, your fax will prompt you to press

the REMINDER key to play and/or print out the message.

♦ Only one reminder (voice message, fax, or both) can be set at one time.

♦ The reminder can be set up to one year in advance.

Setting a reminder

REMINDER

Press the REMINDER key.

Enter two digits for the month ("01" to

"12") and two digits for the day ("01" to

"31").

(Example: May 15th)

Enter two digits for the hour ("01" to

"12"), and two digits for the minute ("00"

to "59").

(Example: 9:25)

Press "*" to select A.M., or "#" to select

P.M.

S T A R T

Press the START key.

If the reminder is for another person, en-

ter his or her telephone or fax number

(max. 32 digits). (Skip this step if the re-

minder is for you.)

(Example)

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7-20

SPECIAL FUNCTIONS

REMINDER FUNCTION

Press the START key.

S T A R T

To record a voice message, pick up the

handset and speak into it. When fin-

ished, replace the handset or press the

STOP key. (Skip this step if you only

want to send a fax message.)

If you are only sending a voice mes-

sage, press the REMINDER key.

REMINDER

If you are sending a fax message, press

the START key, load the document, set

the resolution if desired, and then press

the START key again.

S T A R T

• The document will be scanned and

stored in memory.

When the selected time arrives

If the reminder is for you, the fax will beep repeatedly for 60 seconds when the

selected time arrives and "PRESS REMINDER" will appear in the display. Press

the REMINDER key to play the voice message and/or print out the fax message.

If the reminder is for another person, your fax will call his or her number and then

play the voice message and/or transmit the fax message. If the line is busy or no

one answers, 2 redialing attempts will be made at intervals of 5 minutes.

Note: It will not be possible for a voice message to be recorded in an answering

machine.

To check or cancel a reminder message

To check a reminder message before it is sent, press the REMINDER key and

then press "1". The set date and time will appear, followed by the telephone or fax

number of the receiving party if the reminder is for another person. Press the

START key to play the recorded message and/or print the document.

To cancel a reminder messsage, press the REMINDER key and then press "2".

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SPECIAL FUNCTIONS

7-21

PC LINK FUNCTION

Note: This section applies only to the FO-1650.

If you have a personal computer with a fax modem and fax software, you can

connect the computer to your fax with a regular telephone cord and set your fax to

PC Mode (PC mode is a special mode for operation with a computer). This will

allow you to use the fax as a simple scanner and printer. It is also the most

convenient setup if you want to use a computer for fax operations on the same

phone line as your fax machine.

Important:

To use your fax as a scanner, your fax software must have a manual reception function.

Connecting your fax to your computer

Plug one end of the telephone cord into your computer modem’s telephone line

jack (not the jack for an extension phone if it has one), and plug the other end into

the TEL. SET jack on your fax (not the TEL. LINE jack). If necessary, first remove

the seal covering the TEL. SET jack.

If your computer fax mo-

dem has an extension

Modem

phone jack, you can con-

nect an extension phone

to it.

TEL.

SET

TEL.

LINE

The TEL. LINE

jack should be

connected to the

wall jack.

EXT.

PHONE

TEL.

LINE

Setting your fax to PC MODE

To use your fax as a printer or scanner, you must set it to PC MODE. We also

recommend that you keep the fax machine set to PC MODE if you will be

performing fax operations with your computer.

♦ To use PC MODE, your computer modem must be connected to your fax as

shown above.

FUNCTION

To set the fax to PC Mode, press the

FUNCTION key and then the "#" key.

• "PC" will appear next to the time in the

display.

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7-22

SPECIAL FUNCTIONS

PC LINK FUNCTION

To turn PC Mode off, press the FUNC-

TION key and then the "#" key once

again.

FUNCTION

• The reception mode ("FAX", "TEL", or

"TAD") will appear next to the time in

the display.

Note: If you will be performing fax operations with your computer but do not set

the fax machine to PC MODE, you must set Option Setting 10 to "NO" (see

Chapter 8, "Optional Settings").

Receiving documents in PC Mode

The current reception mode setting (FAX, TEL, or TAD) is effective while you are in

PC Mode. If you need to change the reception mode, press the RECEPTION

MODE key once to make the current reception mode appear in the display, and

then press it again to change the setting.

Important: If you answer a call by picking up the fax’s handset when the fax is in

PC Mode, the fax will not begin reception automatically when you hear a fax tone.

To receive a fax, you must press the START key. If you answer a call by picking

up a touch-tone extension phone connected to the same line, begin fax reception

by pressing "5", "*", and "*" (or the current setting of Option Setting 5).

If you want to receive incoming faxes in your computer, set the reception mode of

your fax to TEL so that it will not answer. Or, set the reception mode to FAX and set

Option Setting 2 (Number of Rings to Answer) to a number greater than the number

of rings on which your computer answers. In this case, your computer will normally

answer first, but your fax will still answer if your computer is turned off or fails to

answer for some reason.

Using your fax as a scanner

To scan a document into your computer from your fax, follow the steps below. The

document will be received by your computer as if it had received a fax, and after

that you can use your fax software to process it as desired.

FUNCTION

Make sure the fax is set to PC Mode

(press the FUNCTION key and then the

"#" key). "PC" will appear next to the

time in the display.

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SPECIAL FUNCTIONS

7-23

PC LINK FUNCTION

Load the document.

• If desired, press the RESOLUTION

key to make a resolution and/or con-

trast setting.

Press the START key.

S T A R T

Start your fax software on your computer

(if it is not already running) and select

manual reception. The document will be

scanned and sent to your computer.

Using your fax as a printer

To have your fax print out a document which you have prepared with your fax

software, follow the steps below.

Make sure the fax is set to PC Mode

(press the FUNCTION key and then

the "#" key). "PC" will appear next to the

time in the display.

FUNCTION

Send the document by manual transmis-

sion with your fax software on your com-

puter. If your software does not have a

manual transmission function, enter any

number in your software’s auto-dial

phonebook that is not a real phone num-

ber (such as "##" or "6#"), and then dial

that number .

Wait until "LINE IS IN USE" appears in

your fax’s display, and then press the

START key. Your fax will print out the

document.

S T A R T

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7-24

SPECIAL FUNCTIONS

8 OPTIONAL SETTINGS

A variety of optional settings are available which you can use to fine-tune your fax

to better suit your needs. The settings are made by pressing the panel keys, and

each setting is described in the list below.

Accessing the settings

Press the keys shown at left. "OPTION

SETTING" will appear in the display.

FUNCTION

Move through the list of settings by

pressing "#" to move forward, or "*" to

move backward. The settings will appear

in the order listed below.

When the desired setting appears in the

display, change it appropriately as de-

scribed below.

(Example)

Press the STOP key.

S T O P

Settings

Setting 1: FINE RESOLUTION PRIORITY

This sets the default resolution (the resolution used if a setting is not made with the

RESOLUTION key) for transmitting documents. Press "1" (YES) to set it to FINE, or

"2" (NO) to set it to STANDARD.

• Factory setting: "2"

Setting 2: NUMBER OF RINGS TO ANSWER

This sets the number of rings the fax machine waits before answering an incoming

call in FAX reception mode. Enter any number from "1" to "5".

• Factory setting: "4"

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OPTIONAL SETTINGS

8-1

OPTIONAL SETTINGS

Setting 3: RECALL INTERVAL

This sets the amount of time your fax will wait between automatic redials when the

line is busy. Enter "01" for 1 minute, "02" for 2 minutes, etc., up to a maximum of 15

minutes.

• Factory setting: "05"

Setting 4: RECALL TIMES

This sets the maximum number of times your fax will automatically redial if the line

is busy. Enter any number from "00" to "15".

• Factory setting: "02"

Setting 5: TEL/FAX REMOTE NUMBER

This sets the 1-digit number for activating fax reception from an extension

telephone. Enter any number from "0" to "9".

• Factory setting: "5"

Setting 6: REMOTE RECEPTION SELECT

This turns detection of the code for activating fax reception from an extension

phone on or off. Press "1" to turn detection on, or "2" to turn detection off.

• Factory setting: "1"

Setting 7: TRANSACTION REPORT PRINT SELECT

This sets the condition for printing out Transaction Reports. Enter a number from

"1" to "5" as follows:

"1" (ALWAYS PRINT):

Print out after each transmission, reception, or error.

"2" (ERR/TMR/MEM PRINT): Print out after an error, timer operation, or memory

operation.

"3" (SEND ONLY):

"4" (NEVER PRINT):

"5" (ERROR ONLY):

Print out only after a transmission.

Never print out.

Print out only after an error occurs.

• Factory setting: "5"

Setting 8: DIAL MODE

This sets the mode of dialing. Press "1" if you are on a touch-tone line, or "2" if you

are on a pulse dial line. (If you don’t know which type of line you have, try making

phone calls with both settings and see which one works.)

• Factory setting: "1"

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8-2

OPTIONAL SETTINGS

Setting 9: DISTINCTIVE RINGING

This sets the ring pattern to which your fax will answer if you subscribe to a

distinctive ringing service. Enter a number from "1" to 5" to select a pattern. See

"Distinctive Ringing" in Chapter 2 for more details.

• Factory setting: "5"

Setting 10: FAX SIGNAL RECEIVE

Your fax is set to automatically begin reception if you hear a high-pitched fax tone

after answering a call on your fax or an extension phone. If you use a computer fax

modem to send documents on the same line, you must turn this setting off in order

to prevent your fax from mistakenly attempting to receive documents from the

computer fax modem. Press "1" to turn the setting on, or "2" to turn it off.

• Factory setting: "1"

Setting 11: JUNK NUMBER CHECK

Press "1" to prevent reception from fax numbers (and voice numbers if you are

using Caller ID) entered in the Anti Junk Number List. Press "2" to allow reception

from all numbers.

• Factory setting: "2"

Setting 12: POLLING

Press "1" if you want to use Rapid Key 20 as a polling key. Press "2" if you want to

use it as a regular Rapid Key.

• Factory setting: "2"

Setting 13: CALLER ID

If you subscribe to a caller ID service and want to use the Caller ID function, press

"1", enter your area code by pressing the number keys, and then press the START

key. To turn Caller ID off, press "2".

• Factory setting: "2"

Setting 14: AUTO COVER SHEET

Press "1" (YES) to have the fax automatically generate a cover sheet and send it as

the last page of each transmission. Press "2" (NO) to turn the function off.

• Factory setting: "2"

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OPTIONAL SETTINGS

8-3

OPTIONAL SETTINGS

Setting 15: ACTIVITY REPORT AUTO PRINT OUT

Press "1" to have your fax automatically print out an Activity Report once every 30

operations. (The list can still be printed out manually when desired.) Press "2" to

turn automatic print-out off.

• Factory setting: "2"

Setting 16: ERROR CORRECTION MODE (ECM)

Press "1" (YES) to have any distortions in a transmission due to noise on the

telephone line be corrected before print-out at the receiving end. This is only

effective when the other machine has ECM as well. Press "2" (NO) to turn the

function off.

• Factory setting: "1"

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8-4

OPTIONAL SETTINGS

9 PRINTING OUT REPORTS AND LISTS

You can print out a variety of lists showing settings and information entered in the

fax. You can also have the fax automatically print out a report on transactions after

they are made. Each list and the report is described below.

Printing out a list

Press the keys shown at left. "LISTING

MODE" will appear in the display.

FUNCTION

Press the "#" key or the "*" key until the

desired list appears in the display.

S T A R T

Press the START key.

Activity Report

This report shows information on up to 30 of the operations most recently

performed. The report is divided into two parts: the TRANSMISSIONS ACTIVITY

REPORT, which shows information on transmissions, and the RECEPTIONS

ACTIVITY REPORT, which shows information on receptions.

♦ If Option Setting 15 is set to "1", a report will be automatically printed out

whenever information on 30 operations has accumulated. (A report can still be

printed out manually at any time.)

♦ All information is erased after a report is printed out. If automatic print-out is

turned off and print-out has not been done manually for 30 operations, the

information on the oldest operation will be overwritten each time a new operation

is performed.

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PRINTING OUT REPORTS AND LISTS

9-1

PRINTING OUT REPORTS AND LISTS

Explanation of headings

SENDER/

The fax number of the other machine involved in the transaction. If this

RECEIVER machine does not have an ID function, the communication mode will

appear (for example, "G3").

PAGES

NOTE

Number of pages transmitted or received.

OK - Transmission/reception was normal.

P.FAIL - A power failure occurred.

JAM - A problem with the fax paper or document occurred.

NO PAPER - You ran out of fax paper during reception.

CANCEL - Transmission was cancelled because the STOP key was

pressed, no document was in the feeder, or the other machine

requested transmission using a function which your fax does not have.

COM.E-0 to COM.E-7 - A telephone line error prevented the

transaction. Explanations of the error numbers are given in the following

tables, however, these are primarily for use by service engineers. In

general, you will want to simply try the transaction again. If necessary,

check with the other party to make sure their machine is functioning

properly.

Transmission errors

E-0

Able to recognize handshake signal, but it has errors.

E-1

E-2

E-3

E-4

E-6

E-7

Cannot recognize the handshake signal from the receiver side.

Line disconnected during transmission.

Line disconnected after modem speed fall-back.

Line disconnected during multi-page transmission.

Cannot recognize the handshake signal for next page at receiver side.

No response from receiver side or "disconnect signal" is received at transmitter side.

Error was not corrected after the predetermined number of retries because of an

error in a part of a page.

E-8

Error occurred after or while reception by the remote (receiving) machine was

revealed to be impossible.

E-11

E-12

E-13

Error occurred just after fall-back.

Error occurred after a response to a retransmission end command was received.

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9-2

PRINTING OUT REPORTS AND LISTS

Reception errors

E-0

Able to recognize handshake signal, but it has errors.

Line disconnected during reception.

E-1

E-2

E-3

Cannot recognize the handshake signal from the transmitter side.

Cannot recognize the last handshake signal from the transmitter side.

Cannot recognize the handshake signal for next page from the transmitter side in the

case of mode change.

E-4

E-5

E-7

E-8

Cannot recognize the handshake signal for next page from transmitter side.

No response from transmitter or "disconnect signal" is received at receiver side.

Error occurred upon completion of reception of all pages.

Error occurred when mode was changed or transmission/reception switching was

performed.

E-9

E-10

E-11

Error occurred during partial page or physical page reception.

Error occurred after or during inquiry from the remote (transmitting) machine as to

whether reception was possible or not.

E-12

E-13

E-14

Error occurred during or just after fallback.

Error occurred after retransmission end command was received.

Error occurred after voice communication command was received.

Timer list

This list shows the timer operations which are currently set.

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PRINTING OUT REPORTS AND LISTS

9-3

PRINTING OUT REPORTS AND LISTS

Telephone Number List

This list shows the fax and voice numbers which have been stored for automatic

dialing.

Passcode List

This list shows settings made for polling security, your name and fax/telephone

number as entered in the machine, and a sample of the header printed at the top of

every page you transmit (HEADER PRINT).

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9-4

PRINTING OUT REPORTS AND LISTS

Options Setting List

This list shows the current status of the optional settings. The bottom part of the list

shows the status of the settings made for answering machine connection.

Anti Junk Number List

This list shows the fax numbers (and voice numbers if the Caller ID function is

being used) from which reception is not allowed.

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PRINTING OUT REPORTS AND LISTS

9-5

PRINTING OUT REPORTS AND LISTS

T.A.D. Program List

This list shows the settings and codes programmed for the answering machine.

Message List

This list shows information about the messages currently recorded in the answering

machine, including the date and time of recording, the length, and the type (ICM or

memo).

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9-6

PRINTING OUT REPORTS AND LISTS

Program and Group List

The top part of this list shows the programs which have been entered. The bottom

part shows the fax numbers which have been stored in each Group Key.

Caller ID List

This list shows information about your most recent unanswered calls (maximum

of 20 calls). (This list is only available if you are using the Caller ID function.)

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PRINTING OUT REPORTS AND LISTS

9-7

PRINTING OUT REPORTS AND LISTS

Print Set List

This list shows the current status of the printing settings made by pressing the

FUNCTION key and the "6" key.

Transaction Report

This report is printed out automatically after an operation is completed to allow you

to check the result. Your fax is set at the factory to print out the report only when an

error occurs, or after a timer or memory operation. If desired, you can change the

setting to have it printed out under a variety of other conditions. This is done by

changing Option Setting 7 as described in Chapter 8.

♦ The Transaction Report shows the same information as the Activity Report. See

"Activity Report" in this chapter for an explanation of the headings.

♦ The report cannot be printed out manually.

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9-8

PRINTING OUT REPORTS AND LISTS

10 MAINTENANCE

Reading glass and rollers

Clean the reading glass and rollers frequently to ensure the quality of transmitted

images and copies. Open the operation panel by pulling the front edge up (grasp it

at the "PANEL RELEASE" mark), and clean them as shown below.

Wipe the reading glass, white backplate,

and rollers with a soft cloth or cotton

swab.

• Make sure that all dirt and stains (such

as correcting fluid) are removed, as

these will cause vertical lines on

transmitted images and copies.

Document

rollers

White backplate

Reading glass

The housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

• ^{Do not use benzene or thinner. These solvents may damage or discolor the}

machine.

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MAINTENANCE

10-1

MAINTENANCE

Fax print head

Clean the print head frequently to ensure optimum printing performance. To clean

the print head, first unplug the power cord, open the paper compartment cover

(grasp the finger hold on the right side of the cover and pull up), and remove the

imaging film.

Print head

Wipe the print head, frame and roller

with a soft cloth dampened with dena-

tured alcohol.

Frame

Rollers

Caution!

• ^{Do not use benzene or thinner. Avoid touching the print head with hard objects.}

• ^{The print head may be hot if your fax machine has just received a large}

number of documents. If this is the case, allow the print head to cool prior to

cleaning.

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10-2

MAINTENANCE

11 TROUBLESHOOTING

PROBLEMS AND SOLUTIONS

Problem

Check and remedy

• Make sure the power cord is properly

Nothing appears in the display.

plugged into a power outlet.

• Make sure the power switch has been

switched to the correct position.

• Connect another electrical appliance to

the outlet to see if it has power.

• If a beep sound is not made when you

press the keys, turn off the power and

then turn it back on several seconds

later.

The fax does not respond when you

press any of its keys.

• Check the size and weight of the

document (see "Transmittable

documents" in Chapter 3).

Automatic document feeding does

not work for transmission or copying.

Dialing cannot be done.

• Make sure the power is on.

• Make sure that the telephone line is

properly connected to both the TEL.

LINE jack and the wall jack.

• Make sure that the fax is set to the

correct dialing mode for your telephone

line. See Option Setting 8 in Chapter 8.

• Make sure that the document for

transmission is placed face down in the

feeder.

Nothing is printed at the receiving

end.

• Make sure that the printing paper is

properly loaded in the receiving machine.

• Noise on the telephone line may cause

distortion. Try sending the document

again.

A distorted image is received at the

other end.

• Make a copy of the document on your

fax. If the copy is also distorted, your fax

may have a problem.

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TROUBLESHOOTING

11-1

PROBLEMS AND SOLUTIONS

The power is on, but no

transmission takes place.

• Make sure that the receiving machine

has printing paper.

• Make sure that the telephone line cord is

plugged into the "TEL. LINE" jack, and

not the "TEL. SET" jack.

• If the receiving machine is in manual

mode with no attendant, reception will

not be possible.

• If the receiving machine is not a Sharp

model, make sure it is G3 compatible.

• Check the display for error messages.

• Pick up the handset and check for a dial

tone.

• Make sure that the telephone line cord is

plugged into the "TEL. LINE" jack, and

not the "TEL. SET" jack.

The power is on, but no reception

takes place.

• The printing paper may be jammed. See

"Clearing Jammed Printing Paper" in this

chapter.

The printing paper does not come

out.

• Make sure that the printing paper is

properly loaded in your machine.

• Make sure the power is on.

• Make sure that the document is loaded

properly in the feeder of the transmitting

machine. Make a copy to confirm the

printing ability of your machine.

The printing paper comes out blank

when you try to receive a document.

• Ask the other party to send higher

contrast documents. If the contrast is still

too low, your fax may have a problem.

Make a copy to check it.

The received document is faint.

Received images are distorted.

• Noise on the telephone line may cause

distortion. Have the other party try

sending the document again.

• Make a copy of another document on

your fax. If the copy is also distorted,

your fax may have a problem.

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11-2

TROUBLESHOOTING

MESSAGES AND SIGNALS

Display messages

The paper size setting is incorrect. Change the

CHECK PAPER SIZE

paper size setting as described in "Loading the

Paper" in Chapter 1.

COVER OPEN

The printing compartment cover is open. Close it.

The original document is jammed. See the

following section, "Clearing Paper Jams".

DOCUMENT JAM

A fax has been received in memory because the

imaging film needs replacement, you have run

out of printing paper, or the paper is jammed.

The fax will print out automatically when the

problem is fixed.

FAX RX IN MEMORY

The imaging film may need replacement. Check

the film and replace it if necessary.

FILM END

FUNCTION MODE

The FUNCTION key has been pressed.

Transmission or reception was not successful.

Press STOP to clear the message, and then try

again.

LINE ERROR

An extension phone connected to the fax is

being used. Do not lift the fax’s handset or

attempt transmission at this time, as this will

interrupt the conversation on the extension

phone.

LINE IS IN USE

MEMORY IS FULL

The memory is full. See "Memory" in Chapter 7.

The fax is preparing to or printing out a

document from memory.

MEMORY PRINTING

The SPEAKER key has been pressed and the

fax is waiting for you to dial.

ON HOOK DIAL

OUT OF PAPER

OVER HEAT

You are out of printing paper.

The print head has overheated. Operation can

be continued once it cools.

The printing paper is jammed. See the following

section, "Clearing Paper Jams".

PAPER JAMMED

Note: If you have turned on the Caller ID function, see "Caller ID" in Chapter 7 for

display messages related to Caller ID.

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TROUBLESHOOTING

11-3

MESSAGES AND SIGNALS

Audible signals

Indicates the end of

transmission, reception, or

copying.

Continuous tone

3 seconds

5 seconds

(1 second on,

1 second off)

Indicates incomplete

transmission, reception, or

copying.

Intermittent tone

(3 beeps)

0.5 seconds on,

0.5 seconds off

Indicates that the printer cover is

open.

Rapid intermittent tone

35 seconds

(0.7 seconds on,

0.3 seconds off)

Indicates that the handset is off

hook.

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11-4

TROUBLESHOOTING

CLEARING PAPER JAMS

Clearing a jammed document

If a document doesn’t feed properly during transmission or copying, or DOCUMENT

JAMMED appears in the display, first try pressing the START key. If the document

doesn’t feed out, open the operation panel (grasp the front edge at the "PANEL

RELEASE " mark and pull up) and pull it out gently.

Clearing jammed printing paper

Grasp the finger hold on the right side of

the printing compartment cover, and pull

up to open the cover.

Push back the green levers on each side

of the printing compartment, and rotate

the printing head frame up and to the

rear.

• Caution! The printing head (the strip

of metal on the underside of the

frame) applies heat to the printing film.

It may be hot if a document has just

been printed.

Remove the imaging film from the print-

ing compartment and set it on a sheet of

paper.

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TROUBLESHOOTING

11-5

CLEARING PAPER JAMS

Remove the paper tray from the fax.

Gently pull the jammed paper out of the

printing compartment.

Replace the imaging film, making sure

that the flange goes into the rear slot on

the left side of the printing compartment.

Also, make sure that the right, rear gear

engages with the gear below it.

Wind the film slightly (rotate the gear on

the right side of the rear spool) so that

there is no slack in the film. Make sure

that both edges of the film wind onto the

spool evenly.

Rotate the printing head frame back

down, and press down on the "PUSH"

mark in the center of the frame until the

frame clicks into place. Close the print-

ing compartment cover and replace the

paper tray.

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11-6

TROUBLESHOOTING

SPECIFICATIONS

Applicable telephone line:

Compatibility:

Public switched telephone network

ITU-T (CCITT) G3 mode

Configuration:

Half-duplex, desktop transceiver

Memory size*:

512 KB (approx. 31 average pages with ECM function off and no

voice mesages recorded, or 24 minutes of voice messages with

no documents in memory)

1 MB add-on available as option

Compression scheme:

Scanning method:

Resolution:

MH, MR, MMR

Flat-bed, solid-state CCD

Horizontal:

203 lines/inch (8 lines/mm)

Vertical:

Standard

Fine /Halftone 196 lines/inch (7.7 lines/mm)

Super fine 392 lines/inch (15.4 lines/mm)

98 lines/inch (3.85 lines/mm)

Recording system:

Display:

Thermal transfer recording

7 x 5 dots, 1 line by 16-digit display

Auto/Manual/Ans./switching

Reception modes:

Modem speed:

14400 bps with automatic fallback to 12000, 9600, 7200, 4800,

or 2400 bps

Transmission time*:

Approx. 6 seconds (memory transmission)

8.0" (203 mm) (average)

Effective recording width:

Input document size:

Automatic feeding:

Width

Length

5.83 to 8.5" (148 to 216 mm)

5.04 to 14" (128 to 356 mm)

Manual feeding:

Width

Length

5.83 to 8.5" (148 to 216 mm)

5.04 to 39.4" (128 to 1000 mm)

Effective scanning width:

8.3" (210 mm) max.

Automatic document feeder: 20 sheets max.

Halftone (gray scale):

Contrast control:

64 levels

Automatic/Dark selectable

Single/Multi-copy/Sort-copy (99 copies/page)

Standard (cannot be used if power fails)

120 V AC, 60 Hz

Copy function:

Telephone function:

Power requirements:

Operating environment:

Power consumption:

41 - 95°F (5 - 35°C), 20 to 80% RH

Stand-by: 6 W

Maximum: 100 W

Dimensions:

Width: 14.3" (363 mm)

Depth: 19.2" (488 mm)

Height: 7.4" (188 mm)

(Without attachments)

Weight:

Approx. 13.0 lbs. (5.9 kg)

* Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode, excluding time

for protocol signals (i.e., ITU-T phase C time only).

As a part of our policy of continuous improvement, SHARP reserves the right to make design

and specification changes for product improvement without prior notice. The performance

specification figures indicated are nominal values of production units. There may be some

deviations from these values in individual units.

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SPECIFICATIONS

Spec-1

SPECIFICATIONS

Notes

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Spec-1

SPECIFICATIONS

Notes

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SPECIFICATIONS

Spec-1

SHARP

Date Issued: Feb. 9,1996

MSDS No. B-1006

MATERIAL SAFETY DATA SHEET

Section 1. Product Identification

Product Code: FO-16CR Imaging Film

Section 2. Supplier’s Name and Address

Sharp Corporation

22-22 Nagaike-cho, Abeno-ku, Osaka, Japan

Local suppliers are listed below. Please contact the nearest supplier for additional information.

(Country)

U.S.A.

(Name and Telephone Number)

Sharp Electronics Corporation

Telephone number for information : 201-529-8200

Emergency telephone number

: 1-800-255-3924

Canada

Sharp Electronics of Canada Ltd.

Telephone number for information : 416-890-2100

Emergency telephone number

Sharp Electronics(U.K.)Ltd.

: 1-800-424-9300

United

Kingdom

Telephone number for information : 0923-211900

Section 3. Ingredients

Ingredients

CAS No.

25038-59-9

1333-86-4

Proportion

51.0 %

8.5 %

OSHA PEL

3.5mg/m³

ACGIH TLV Other Limits

Polypropylene terephthalate

Carbon black

3.5mg/m³

Ethylene-vinyl acetate

copolymer

24937-78-8

3.1 %

Ester wax

8015-86-9

8002-74-2

63231-60-7

8016-60-2

27923-68-8

5.6 %

12.5 %

15.2 %

1.3 %

Parraffin wax

Microcrystalline wax

Modified wax

Polyester resin

Others

2mg/m³(fume)

1.3 %

1.5 %

Section 4. Hazardous Identification (Emergency Overview)

This product is ink film for thermal transfer facsimile. "Ink film" is a thin film coated with ink.

It is no special hazard under normal use condition.

Section 5. Health Hazard Data

Route(s) of Entry:

Inhalation ?

Skin ?

Ingestion ?

Possible but very unusual

not applicable

Health Hazards: The ingredients are not listed in ACGIH (1986) and OSHA (1989) ecept carbon black and

paraffin wax

Carcinogenicity:

NTP?

IARC Monographs?

OSHA Regulated?

not listed except

carbon black

not listed

Signs and Symptoms of Exposure:

not applicable

Medical Conditions Generally Aggravated by Exposure: not applicable

Emergency and First Aid Procedures: not applicable

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SHARP

Date Issued: Feb. 9,1996

MSDS No. B-1006

MATERIAL SAFETY DATA SHEET

Section 6. Physical Chemical Characteristics

Boiling/Melting Point

m.p. about 70 °C

for ink

Specific Gravity

about 1

Vapor Pressure

Vapor Density

Evaporation Rate

Appearance

not applicable

negligible

thin film coated

with ink

Solubility

Viscosity

Color

negligible (water)

not applicable

black

Odor

slight wax odor

Section 7. Fire and Explosion Data

Flash Point (Method Used):

Ignition Temperature:

Flammable Limits:

about 250 °C for ink

not applicable

not applicable (LEL);

(UEL);

Extinguishing Media:

CO2, water, dry chemicals and form etc.

Special Fire Fighting Procedure:

Unusual Fire and Explosion Hazard:

Sensitivity to Mechanical Impact:

Sensitivity to Static Charge:

especially none

none

no hazardous effect by mechanical impact

not applicable

Section 8. Reactivity Data

Stability:

Stable

Incompatibility (Materials to Avoid):

Hazardous Decomposition:

Hazardous Polymerization:

especially none

not applicable

Section 9. Precautions for Safe Handling and Use

Personal Protection Information (Respiratory, Eye Protection and Protective Glove):

not required

Engineering Control/Ventilation:

Work/Hygienic Practice:

especially none

Steps to be taken in case of Spill or Leak:

If rumple the product and wax layer peel off, sweep up or clean with

vacuum cleaner and wash with water.

Waste Disposal Method:

Disposein an approved incinerator or contrct with licensed chemical

disposal agency.

ensure conformity with governmental disposal regulations. (Dispose by

the same method of ordinary plastic products.)

Section 10. Other Information

NFPA Rating (U.S.A.):

WHMIS Legislation (Canada):

Transport Information:

UN No.:

no information

not controlled

no information

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FCC REGULATORY INFORMATION

FCC regulatory information

This equipment complies with FCC rules, Part 68. On this equipment is a label that

contains, among other information, the FCC Registration Number and Ringer Equivalence

Number (REN) for this equipment. If requested, this information must be provided to your

telephone company.

An FCC compliant telephone cord and modular plug is provided with this equipment. This

equipment is designed to be connected to the telephone network or premises wiring using a

compatible modular jack which is Part 68 compliant. This equipment connects to the

telephone network through a standard USOC RJ-11C network interface jack.

The REN is used to determine the quantity of devices which may be connected to your

telephone line and still have all of those devices ring when your number is called. Too many

devices on one line may result in the devices not ringing in response to an incoming call. In

most, but not all, areas the sum of the RENs of all devices should not exceed five (5.0). To be

certain of the number of devices that may be connected to your line, as determined by the total

REN, contact your local telephone company.

If this equipment causes harm to the telephone network, your telephone company may

disconnect your service temporarily. If possible, they will notify you in advance. If advance

notice is not practical, you will be notified as soon as possible. You will also be advised of

your right to file a complaint with the FCC.

Your telephone company may make changes in its facilities, equipment, operations, or

procedures that could affect the operation of your equipment. If this happens, the telephone

company will provide advance notice in order for you to make necessary modifications to

maintain uninterrupted service. If the equipment is causing harm to the telephone network,

your telephone company may ask you to disconnect the equipment until the problem

resolved.

If you have any questions or problems which cannot be solved by reading this manual,

please contact Sharp Electronics Corporation at Sharp Plaza, Mahwah, NJ 07430-2135.

The customer number is 800-237-4277.

This equipment may not be used on coin service provided by the telephone company.

Connection to party lines is subject to state tariffs. Contact your state’s public utility

commission, public service commission, or corporation commission for more information.

This equipment is hearing-aid compatible.

When programming and/or making test calls to emergency numbers:

• Remain on the line and briefly explain to the dispatcher the reason for the call.

• Perform such activities in the off-peak hours, such as early morning or late evening.

FCC REGULATORY INFORMATION

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REMOTE OPERATION CARD

The card below is provided as a quick guide to remote operation. Cut it

out and carry it with you when you go out.

Remote Operation Guide

1. Call your fax from a touch-tone telephone, and

press

when the outgoing message begins.

2. If you want to listen to a personal box, enter its

number.

3. Enter your passcode or remote code:

4. Press

5. After listening to your messages, you can either

hang up to save them, or enter one of the com-

mands on the reverse side.

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REMOTE COMMANDS

• ^{FAX RECEPTION MODES}

T.A.D. mode . . . . . . . . . . . .

FAX mode . . . . . . . . . . . . .

TEL mode. . . . . . . . . . . . . .

• ^PLAYBACK

Play messages. . . . . . . . . .

Move backward/repeat. . . .

Skip forward . . . . . . . . . . . .

Stop . . . . . . . . . . . . . . . . . .

• ^{TRANSFER FUNCTION}

Play new messages only . .

(first stop playback)

Turn on . . . . . . . . . . . . . . . .

(Box#)

• ^{ERASING MESSAGES}

Erase single message . . . .

Erase all messages . . . . . .

Turn off . . . . . . . . . . . . . . . .

New transfer number . . . . .

• ^{RECORDING A MEMO}

Start . . . . . . . . . . . . . . . . . .

End . . . . . . . . . . . . . . . . . . .

(Tel.#)

• ^{RECORDING A NEW OGM}

Record transfer OGM. . . . .

To quickly disconnect. . . . .

Start . . . . . . . . . . . . . . . . . .

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QUICK REFERENCE GUIDE

4. Enter your fax number (max. of 20 digits)

INSTALLATION

by pressing the number keys.

♦ If you make a mistake, press the

HOLD/SEARCH key to move the cursor

back to the mistake, then enter the correct

number or letter. (To move the cursor for-

ward, press the SPEAKER key.)

S T A R T

Press the START key:

6. Enter your name by pressing the appropri-

ate number keys as shown below. Press

each key one or more times until the de-

sired letter appears in the display.

telephone

tel

lin

ABC

DEF

S P E E D D I A L

Deletes high-

lighted letter

Upper/lower

case shift key

Moves cursor to

the left.

GHI

JKL

MNO

R E D I A L

PRS

TUV

WXY

H O L D / S E A R C H

SLOW PLAY OPER

FAST PLAY

1. Connect the handset as shown.

S P E A K E R

Moves cursor to

the right.

2. Plug one end of the telephone line into the

"TEL. LINE" jack on the rear of the fax, and

the other end into your telephone wall jack.

Press either key one or more times to select

and enter a symbol.

3. Plug the power cord into a grounded, 120

V outlet.

♦ Enter "Q" with the "7" key, and "Z" with the

"9" key (these are not marked on the ma-

chine). Enter a space with the "1" key.

INSTALLATION WITH AN EXTENSION

TELEPHONE

♦ To enter two letters in succession which re-

quire using the same key, press the

SPEAKER key after entering the first let-

ter.

4. Remove the seal covering the "TEL. SET"

jack on the rear of the fax. Connect an ex-

tension telephone to the "TEL. SET" jack.

ENTERING YOUR NAME AND

NUMBER

Example: To enter "ABZ Co.", press:

"2" twice for the letter A,

Press SPEAKER to move the cursor to the

right,

The law requires your name and fax number

to appear on all documents you send. To pro-

gram your fax to do this automatically, follow

the steps below:

"2" three times for the letter B,

"9" five times for the letter Z,

"1" twice for a space,

Press the FUNCTION key and then press

"3":

"2" four times for the letter C,

Press REDIAL for a lower case letter,

"6" four times for the letter o,

"#" once for a period.

FUNCTION

"ENTRY MODE" will appear in the display.

Press the "#" key twice:

"OWN NUMBER SET" will appear in the

display.

7. When finished, press the START key and

S T A R T

S T O P

then the STOP key.

S T A R T

Press the START key.

(See Page 2-4 of your operation manual.)

QUICK REFERENCE GUIDE

Quick-i

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QUICK REFERENCE GUIDE

SENDING DOCUMENTS

SETTING THE DATE & TIME

To set the date and time, press the following

Place your document

FUNCTION

sequence of keys:

(up to 20 pages) face

down in the document

feeder.

"DATE & TIME SET" will appear.

S T A R T

Press the START key:

Normal Dialing

S P E A K E R

Enter two digits for the Month (01 through 12).

Enter two digits for the Date (01 through 31).

Enter two digits for the Year (00 through 99).

Enter two digits for the Hour (01 through 12).

Enter two digits for the Minute (00 through 59).

1. Lift the handset or press

2. Dial the fax number by pressing the num-

ber keys.

3. Wait for the reception tone (if a person an-

swers, ask them to press their Start key).

Press the "*" key for A.M. or the "#" key for

P.M.

Press your START key and then replace

the handset.

When finished, press the START key and

then the STOP key:

Rapid Key Dialing

S T A R T

S T O P

Press the appropriate Rapid Key. Transmis-

sion will begin.

(See Page 2-7 of your operation manual.)

Speed Dialing

STORING & CLEARING NUMBERS

FOR AUTOMATIC DIALING

S P E E D D I A L

Press the SPEED DIAL key:

2. Enter the Speed Dial number by pressing

To store a new number or change an existing

number, press the following sequence of keys:

the number keys.

S T A R T

FUNCTION

3. Press:

Direct Keypad Dialing

"FAX/TEL # MODE" will appear.

1. Enter the fax number by pressing the num-

ber keys.

Press the "1" key:

S T A R T

2. Press:

2. Enter a 2-digit number (from "01" to "99")

by pressing the number keys. This will be

(See Pages 3-1- 3-10 of your manual.)

the Speed Dial number.

S T A R T

RECORDING AN OUTGOING MES-

SAGE

Press the START key:

4. Enter the name of the location by pressing

number keys (max. of 20 characters).

The answering machine in your fax has four

boxes for recording incoming voice messages

when it is set to TAD reception mode. The

General Box is for general messages, and

Box 1, Box 2, and Box 3 are each for personal

messages. To leave a message in a personal

box, your caller must press the number of that

box on his or her telephone before speaking.

If a number isn’t pressed, the message will be

recorded in the General Box.

S T A R T

Press the START key:

6. Return to Step 3 to store another number,

or press STOP to exit.

To clear a Speed Dial number, press the fol-

FUNCTION

lowing sequence of keys:

Press "2" and then enter the 2-digit Speed Dial

number.

S T A R T

S T O P

Note: To use TAD mode, you must record a

General outgoing message. To use a personal

box, you must also record an outgoing mes-

sage for that box.

Press:

(See Page 2-11 of your operation manual.)

Quick-ii

QUICK REFERENCE GUIDE

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QUICK REFERENCE GUIDE

Record an outgoing message for a box as fol-

lows:

DELETING MESSAGES

Erasing a single message: Press the

DELETE key while the message is being

played.

Press the following sequence of keys:

S T A R T

FUNCTION

Press a number key to select the outgoing

message you want to record:

Erasing all messages in the general box::

Hold down the DELETE key for at least 2 sec-

onds. If the general box has a passcode,

press the DELETE key and then enter the

passcode.

General outgoing message

Box 1 outgoing message

Box 2 outgoing message

Box 3 outgoing message

Transfer outgoing message

Erasing all messages in a personal box:

Press the DELETE key (do not hold it down),

enter the box number, and then enter the

passcode if the box has one.

Pick up the handset and speak into it.

When finished, press the STOP key or re-

place the handset.

SETTING THE RECEPTION MODE

RECEPTION

Go back to Step 2 to record an outgoing

message for another box, or press the

STOP key to exit.

MODE

FUNCTION RESOLUTION

Press the RECEPTION

MODE key until "TAD",

"FAX", or "TEL" appears in

the display.

Programming a passcode

If desired, you can program a 3-digit passcode

for a box. If this is done, the passcode must

be entered before messages in the box can

be listened to or erased.

TAD mode: Select this mode when you go out

and want the built-in answering machine to re-

cord voice messages from callers. Both voices

messages and faxes will be received.

Note: The numbers 1, 2, and 3 cannot be se-

lected for the first digit of the passcode.

FAX mode: The fax will automatically answer

after four rings and receive the incoming docu-

ment.

Press the following sequence of keys:

FUNCTION

TEL mode: Lift the handset when the fax

rings. If you hear a fax tone, wait until "RE-

CEIVING" appears in the display, then hang

up (if "RECEIVING" doesn’t appear, press the

START key). If the calling party talks to you,

press your START key to begin reception.

Press "1" to enter a passcode, or "2" to

clear a previously programmed passcode.

Enter the number of the box for which you

want to enter or clear a passcode. If you

are clearing a passcode, go to Step 5.

(See Pages 3-11 - 3-12 and Chapter 4 of your

manual.)

Enter a 3-digit passcode by pressing the

number keys.

S T A R T

S T O P

Press:

LISTENING TO MESSAGES

PLAY/SKIP

Press:

If you want to listen to the messages in a

personal box, enter the number of that box.

Enter the passcode for the box if it has

one.

QUICK REFERENCE GUIDE

Quick-iii

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QUICK REFERENCE GUIDE

FUNCTION key menu

The following chart shows the layout of the functions and settings accessed by pressing

the FUNCTION key. First press the FUNCTION key, the appropriate numeric key as

shown, and then "#" or "*" until the desired item appears.

Instructions for making each setting appear in the display. If you have any difficulty, re-

fer to the detailed instructions on the page shown below the setting.

FUNCTION

Listing Mode

Entry Mode

Timer Mode

TAD Settings

OGM Recording

(2-10)

Activity Report

(9-1)

Fax/Tel Numbers

for Auto Dialing

(2-20)

Send Mode

(7-13)

Toll Saver

(4-6)

Timer List

(9-3)

Poll Mode

(7-13)

Own Number and

Name Set

(2-4)

ICM Record Time

(2-14)

Telephone Number

List

(9-3)

Polling Security

Select

(7-11)

Remote Code

(4-5)

Passcode List

(9-4)

Override Code

(4-15)

Passcode Numbers

for Polling

(7-12)

Option Setting List

(9-5)

Transfer Number

(4-13)

Anti Junk Fax

Number List

(9-5)

Date and Time Set

(2-7)

Transfer On/Off

(4-14)

Store Junk Fax

Number

(7-5)

T.A.D. Program List

(9-5)

Fax Box

(2-13)

Message List

(9-6)

ICM Confirmation

(4-4)

Priority Call Number

(7-3)

Program and Group

List

(9-7)

On TAD Failure

(2-15)

CPC Detection

(2-16)

Caller ID List

(9-7)

Box Passcode

(2-12)

Print Setup List

(9-8)

Direct Call Number

(7-4)

Distinctive Ringing

(2-18)

Quick-iv

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QUICK REFERENCE GUIDE

Optional Settings

Print Set-up

Program/Group

Cover Sheet

Polling

(8-3)

Cover Sheet

Header

Fine Resolution

Priority

Initialize Film

(1-5)

Program Entry

Mode

(3-4)

(8-1)

(7-15)

Caller ID

(8-3)

Reception Ratio

(3-13)

Number of Rings in

Auto Mode

(8-1)

Group Entry

Mode

(2-23)

Autocover Sheet

(8-3)

2 in 1 Print

(3-13)

Recall Wait Interval

(8-2)

Activity Report

(8-4)

Paper Type Set

(1-10)

Recall Times

(8-2)

ECM

(8-4)

Paper Size Set

(1-10)

Remote Reception

Number

(8-2)

Copy Cut-off

(5-3)

Remote Reception

Select

(8-2)

Transaction Report

Print Select

(8-2)

Dial Mode

(8-2)

Distinctive Ringing

(2-17, 8-3)

Fax Signal Receive

(8-3)

Junk Number Check

(8-3)

QUICK REFERENCE GUIDE

Quick-v

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INDEX

Activity Report, 9-1 - 9-3

Automatic print-out, 8-4

Anti Junk Fax/Number, 7-5, 8-3

Anti Junk Number List, 9-5

Audible signals, 11-4

Electrical outlet, 1-6

Error Correction Mode, 8-4

Extension telephone, connecting, 1-6 -

1-7

Extension telephone, using, 3-11 - 3-12

Auto Cover Sheet, 8-3

Automatic dialing, 2-20 - 2-23

FAX reception mode, 2-8, 3-11

Fax reception on TAD failure, 2-15

Fine Resolution Priority, 8-1

Function key, 2-3, Quick-iii

Batch page numbering, 3-5

Broadcasting, 7-8 - 7-9

Caller ID, 7-1 - 7-4, 8-3

Caller ID List, 7-2 - 7-3, 9-6

Calling party control, 2-16

Cleaning, 10-1 -10-2

Connections, 1-6 - 1-7

Contrast, 3-3

Group Keys

Storing, 2-23

Using, 7-9

Halftone, 3-3

Copies, 3-14 - 3-16

Copy cut-off, 3-16

Copy/Help key, 2-3, 3-14

Cover sheet, 3-4, 8-4

Handset, 1-7

Handset receiver volume, 2-24

Hold, 6-2

Hold/Search key, 2-2, 3-9, 6-2

Housing, cleaning, 10-1

Date, setting, 2-7

Dialing

Imaging film, 1-2 - 1-5

Direct Keypad, 3-7

Normal, 3-6, 3-17

Rapid Key, 3-8, 3-17

Search, 3-9, 3-18

Incoming message time, 2-14

Initialize film setting, 1-5

Speed, 3-8, 3-17

Jams, clearing, 11-5

Dial mode, 8-2

Direct Call, 7-4

Direct Keypad Dialing, 3-7

Display, 2-3

Letters, entering, 2-5 - 2-6

Loading the document, 3-2

Display messages, 11-3

Distinctive ringing, 2-17 - 2-19

Document feeder, 3-2

Document guide, 3-2

Document restrictions, 3-1

Document rollers, 10-1

Document sizes, 3-1

Document, maximum scanning size, 3-1

Rec/Memo key, 2-2, 4-3 - 4-4

Memory, 7-6 - 7-7

Message List, 9-5

Messages

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Index-i

INDEX

TEL mode, 2-8, 3-11 - 3-12

Reception mode key, 2-3, 2-8

Reception ratio setting, 3-13

Redial key, 2-2, 2-11, 3-9, 3-18

Redialing, 3-9, 3-18

Reminder Function, 7-20 - 7-21

Resolution, 3-3

Resolution key, 2-3, 3-3

Playback, 4-1 - 4-3

Erasing, 4-3

Date and time, 4-4

Normal Dialing, 3-6, 3-17

Number of Rings in FAX Mode, 8-1

Number keys, 2-2

Ringing volume, 2-24

Rec/Memo key, 2-2, 4-3 - 4-4

Rollers, cleaning, 10-1 -10-2

Option Setting List, 9-4

Outgoing message, 2-10 - 2-11

Override ringing, 4-15 - 4-16

Scanning to a computer, 5-22 - 5-23

Search Dialing, 3-9, 3-18

Sender’s name and number, entering,

2-4

Paper jams, clearing, 11-5

Paper type setting, 1-10

Paper size setting, 1-10

Passcode List, 9-4

Slow Play key, 2-2, 4-2

Speaker key, 2-2, 3-6, 3-17

Speaker volume, 2-15

Speed Dial key, 2-2, 3-7, 3-17

Speed Dialing, 3-8, 3-17

Start key, 2-3

Stop key, 2-3

Storing numbers for automatic dialing,

2-20 - 2-22

Passcodes for boxes, 2-12, 4-2, 4-3, 4-7

Pauses in automatic dialing numbers,

2-20

PC connection, 7-22 - 7-24

PC mode, 7-22 - 7-24

Play/Skip key, 2-2, 4-2

Polling, 7-10 - 7-12

Polling key, setting, 7-10, 8-3

Power cord, 1-6

Print head, cleaning,10-2

Print Set List, 7-6

Printing from a computer, 7-24

Priority Call, 7-3

Program and Group List, 9-5

Programs, 7-15 - 7-19

TAD Program List, 9-5

TAD reception mode, 2-8, 4-1

TEL. LINE jack, 1-7

TEL reception mode, 3-11 - 3-12

TEL. SET jack, 1-7

Telephone, using as, 3-17

Telephone/Fax Remote Number, 8-2

Telephone line cord, 1-7

Telephone Number List, 9-3

Time, setting, 2-7

Timer operations, 7-13 - 7-14

Timer List, 9-3

Transaction Report, 9-6

Transaction Report Print Select, 8-2

Transfer function, 4-13 - 4-15

Two-in-one printing, 3-13

Rapid Key Dialing, 3-8, 3-17

Rapid Keys, 2-3

Reading glass, cleaning, 10-1

Recall Wait Interval, 8-2

Recall Times, 8-2

Receive unit setting,2-8,3-14

Reception mode, 2-8

Setting, 2-8

FAX mode, 2-8, 3-11

TAD mode, 2-8, 4-1

Volume Keys, 2-3, 2-24

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Index-ii

WARRANTY NOTICE

BE SURE TO ASK YOUR AUTHORIZED SHARP DEALER ABOUT THE WAR-

RANTY THAT YOUR SELLING DEALER EXTENDS TO YOU. In order to assure

you, the end-user, of warranty protection, Sharp extends a limited warranty to each

of its authorized dealers, and in turn requires each of its authorized dealers to

extend its own warranty to you on terms that are no less favorable than those given

to the dealer by Sharp. You should be aware, however, that Sharp does not itself

extend any warranties, either express or implied, directly to you, the end-user, and

no one is authorized to make any representations or warranties on behalf of Sharp.

Specifically, SHARP DOES NOT EXTEND TO YOU, THE END-USER, ANY

EXPRESS WARRANTY OR ANY IMPLIED WARRANTY OF MERCHANTABIL-

ITY, fitness for use or fitness for any particular purpose in connection with the

hardware, SOFTWARE, OR FIRMWARE EMBODIED IN OR USED IN CON-

JUNCTION WITH THIS PRODUCT. Sharp is not responsible for any damages or

loss, whether direct incidental or consequential, which you, the end-user, may

experience as a result of your purchase or use of the hardware, software or

firmware embodied in or used in conjunction with this product. Your sole remedy

in the event that you encounter difficulties with the product is against the authorized

dealer from which you purchased the product. In the event that this authorized

dealer does not honor its warranty commitments, please contact the General

Manager Business Communication Systems Division, Sharp Electronics Corpo-

ration, Sharp Plaza, P.O. Box 650, Mahwah, NJ 07430-2135 so that Sharp can try

to help you to assure complete satisfaction of all the warranty rights to which you

are entitled from the authorized dealer.

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SHARP ELECTRONICS CORPORATION

Sharp Plaza, Mahwah, New Jersey 07430-2135

SHARP CORPORATION

PRINTED IN THAILAND

(TINSE3594XHZC)

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