Samsung Fax Machine 5400 User Guide

OKIFAX 5400  
FACSIMILE  
OKIFAX 5400  
Handbook  
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Contents  
Overview  
Introduction .............................................................. 10  
Features.................................................................................10  
Product Options ....................................................................11  
Installation ................................................................ 13  
For Your Safety: Installation Hints .......................................13  
Getting Started .....................................................................14  
Where to Install Your Fax Machine ...................................14  
Unpacking ............................................................................14  
What You Should Receive .................................................14  
Attaching the Document Stacker .........................................15  
Removing the Protective Sheet ............................................16  
Installing the Toner Cartridge ..............................................17  
Toner Cartridge and Image Drum Unit Handling ..............19  
Emergency First Aid...........................................................19  
Loading Paper ......................................................................20  
Connecting the Telephone Line ..........................................22  
Connecting an External Telephone or Answering  
Programming Required Information ....................................25  
FCC Telephone Consumer Protection Act .........................25  
Date and Time ....................................................................26  
Fax Identification...............................................................26  
To ProgramYour Fax ID: .................................................27  
Getting to Know Your Fax Machine..................... 29  
Component Identification ....................................................29  
Front of the Unit .................................................................29  
Back of the Unit .................................................................30  
Inside the Unit ....................................................................31  
Locating the Serial Number .................................................31  
Control Panel Keys and Indicators.......................................32  
The Speed Dial (One Touch) Keypad...................................37  
Using the One Touch Keys for Dialing ..............................37  
Using the One Touch Keys for Selecting Functions  
and Programming ..............................................................37  
List of One Touch Keys with Descriptions ......................37  
Signal Tones .........................................................................39  
DualAccess...........................................................................40  
Machine ..............................................................................22  
Connecting The External Handset (Option) ......................23  
Connecting Power ................................................................24  
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Fax Forwarding Mode [FWD]..........................................56  
PC Mode [PC] ..................................................................56  
Incoming Call Parameters ....................................................57  
Ring Response: User Function 11 .....................................57  
Incoming Ring: User Function 16 .....................................57  
Distinctive Ring: User Function 12 ...................................57  
Setting Distinctive Ring ..................................................57  
Remote Receive: User Function 17 ...................................59  
PC/Fax Switch (MFP Option):  
User Function 22 .................................................................59  
Monitor Volume: User Function 06......................................59  
Buzzer Volume: User Function 07 ........................................59  
Paper Size Settings ...............................................................60  
First Paper Size: User Function 13 .....................................60  
Using the OTHER setting, with MFP Option Installed ...60  
Second Paper Size: User Function 14 ................................60  
Connecting to a PBX............................................................60  
Basic Faxing Operations ........................................ 62  
Preparing Documents for Faxing..........................................62  
Guidelines ..........................................................................62  
Document Size ...................................................................62  
Multiple Page Documents .................................................63  
Loading Documents ...........................................................63  
Using Your Fax with Your Computer ................... 41  
Connect to Your Computer...................................................41  
Setting Basic Features............................................. 42  
Control Panel Keys and Indicators.......................................42  
Navigating Programming Levels .........................................43  
Viewing Your Current Settings ..........................................43  
User Function Settings .......................................................43  
User Function Settings List .............................................44  
Changing Your User Function Settings ...........................50  
Dial Parameter Settings ......................................................51  
Dial Parameter Settings List ............................................51  
Changing Your Dial Parameter Settings ..........................52  
Service Function Settings ..................................................53  
Service Function Settings List ........................................53  
Changing Your Service Function Settings ......................53  
Changing the Language .......................................................54  
Answering Mode ..................................................................54  
Setting the Answering Mode .............................................54  
Changing the Answering Mode .........................................54  
Answering Mode Options ..................................................55  
Auto Receive Mode [FAX] ..............................................55  
Manual Receive Mode [TEL]..........................................55  
Telephone/Fax Automatic Switch Mode [T/F] ................55  
UsingYour Fax with an Answering Machine [TAD] .......56  
Memory Reception Mode [MEM] ..................................56  
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Sending a Fax to a Single Location .....................................64  
Search Key Dialing ............................................................66  
Real-Time Dialing .............................................................66  
Redialing ...........................................................................66  
Confirming Results ............................................................66  
Stopping a Transmission ...................................................67  
Shortcut Fax Number Programming ..................................67  
Receiving Faxes ...................................................................68  
Receiving Faxes Manually ................................................68  
Receiving Faxes in Memory ..............................................69  
Memory Reception Mode [MEM] ..................................69  
No Paper Reception .........................................................69  
Canceling Messages Stored in Memory ............................70  
Rejecting Unsolicited (Junk) Fax Messages (Closed  
Network Option) ...............................................................70  
Power Failures and Memory .................................................71  
Using Voice Request .............................................................72  
Initiating a Voice Request ..................................................72  
Answering a Voice Request ................................................72  
Programming Your Speed Dial Directory ........... 73  
One Touch Faxing ................................................................73  
Programming One Touch Keys ..........................................73  
Using the One Touch Keys for Dialing ..............................76  
Using the One Touch Keys for Selecting Functions  
Chain Dialing.....................................................................78  
Creating a Chain Dial Number ........................................78  
Using a Chain Dial Number.............................................79  
Auto Dial Faxing ...............................................................79  
ProgrammingAuto Dial Numbers....................................79  
Copying ..................................................................... 81  
Quantity and Resolution ......................................................81  
Making Copies .....................................................................81  
Using the Manual Paper Feeder ...........................................82  
Sending a Fax to Multiple Locations  
(Broadcasting)......................................................... 85  
Performing a Broadcast Operation .......................................85  
Sending A Fax to a Group ...................................... 87  
What is a Group? ..................................................................87  
Programming Groups............................................................88  
Search .................................................................................88  
Add .....................................................................................88  
Delete .................................................................................89  
Sending to a Group ............................................................89  
Relay Faxing ............................................................ 90  
What is Relay Faxing? .........................................................90  
Relay Initiating Station ........................................................91  
Relay Key Station ................................................................91  
Relay Broadcast Report .......................................................91  
Initiating a Relay Broadcast ................................................92  
and Programming ..............................................................76  
List of One Touch Keys ...................................................76  
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Transmit Preparation ......................................................... 107  
What is it? ....................................................................... 107  
Setting the Forwarding Number  
(Call Forwarding) ............................................................. 108  
Working with Dual Access ................................... 109  
Advanced Operations ............................................. 94  
Sending a Fax at a Later Date and Time ..............................94  
Features and Limitations ...................................................94  
Sending a Delayed Fax from the Document Feeder ..........95  
Sending a Delayed Fax from Memory ...............................96  
Canceling a Delayed Transmission ...................................98 What You Can Do While Sending a Fax ........................... 109  
Confidential Faxes (Security Feature) .................................98 What You Can Do While Receiving a Fax ........................ 109  
Creating a Personal (Confidential) Mailbox .....................98 What You Can Do While Making Copies ......................... 110  
Changing Your Password ...................................................99  
Closing (Deleting) a Mailbox ......................................... 101  
Sending Confidential Faxes ........................................... 102  
Receiving Confidential Faxes ........................................ 102  
Printing Confidential Messages ..................................... 103  
Personal Mailboxes (Security Feature) ............................. 103  
Polling ............................................................................... 104  
What is Standard Polling? .............................................. 104  
What is Bulletin Polling? ............................................... 104  
Sending Documents Requested by Another Fax  
Machine (Polling Transmission) ................................... 104  
To Cancel Polling ........................................................... 105  
Dialing Another Fax Machine to Request Documents  
(Polling Reception) ....................................................... 105  
Fax on Demand (Bulletin Polling) ................................. 106  
Opening a Personal Box for Polling ............................... 106  
Loading a Document for Polling .................................... 107  
Reports .................................................................... 111  
Understanding Reports...................................................... 111  
Activity Report.................................................................. 111  
What is it? ....................................................................... 111  
What information does it provide? ................................. 111  
How to Print .................................................................... 112  
How to Interpret .............................................................. 112  
Broadcast Confirmation Report (MCF) ............................ 112  
What is it? ....................................................................... 112  
What information does it provide? ................................. 112  
How to Print .................................................................... 113  
How to Interpret .............................................................. 113  
Broadcast Entry Report ..................................................... 113  
What is it? ....................................................................... 113  
What information does it provide? ................................. 113  
How to Print .................................................................... 113  
How to Interpret .............................................................. 113  
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Confidential Reception Report ......................................... 114 Power Outage Report......................................................... 119  
What is it? ....................................................................... 114  
What information does it provide? ................................. 114  
How to Print .................................................................... 114  
How to Interpret .............................................................. 114  
What is it? ....................................................................... 119  
What information does it provide? ................................. 119  
How to Print .................................................................... 119  
How to Interpret .............................................................. 119  
Configuration Report ........................................................ 114 Printing Reports ................................................................ 120  
What is It? ....................................................................... 114 Using 6/Report Print One Touch key.............................. 121  
What Information Does it Provide? ................................ 115 Codes Used in Reports ...................................................... 121  
How to Print .................................................................... 115  
How to Interpret .............................................................. 115  
User Function Settings List .......................................... 115  
Message Confirmation Report (MCF) .............................. 116  
What is it? ....................................................................... 116  
What information does it provide? ................................. 116  
How to Print .................................................................... 117  
Automatic ..................................................................... 117  
On Demand (Manual) ................................................... 118  
How to Interpret .............................................................. 118  
Phone Directory ................................................................. 118  
What is it? ....................................................................... 118  
What information does it provide? ................................. 118  
How to Print .................................................................... 118  
How to Interpret .............................................................. 118  
Communication Codes ................................................... 121  
Result Codes ................................................................... 122  
Service Codes.................................................................. 122  
Problem Solving ..................................................... 123  
Clearing a Document Jam ................................................. 123  
Clearing a Paper Jam ......................................................... 124  
Printing a Cleaning Page................................................... 127  
Replacing the Toner Cartridge .......................................... 128  
For Your Safety: Handling the Toner Cartridge .............. 131  
Working with the Image Drum Cartridge .......................... 131  
ForYour Safety: Handling the Image Drum.................... 132  
The CHANGE DRUM SOON Message ........................... 132  
When to Replace the Image Drum Cartridge .................. 133  
Replacing the Image Drum Cartridge ............................. 133  
Resetting the Drum Counter ........................................... 136  
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Display Panel Messages .................................................... 137  
Normal Display ............................................................... 137  
Error Messages ................................................................ 137  
Reading the Print Counters ............................................... 139  
Problem Checklist ............................................................. 140  
The display is blank. .................................................... 140  
Nothing happens when you press the control  
You set your fax machine for delayed transmission  
but it did not send. ...................................................... 144  
Your fax machine disconnected before you could  
answer a voice request. ................................................ 144  
Your fax machine will not poll a remote fax machine. 145  
Someone tried to send you a confidential fax  
but nothing happened. ................................................ 145  
Your fax machine is connected to a PBX and  
panel keys. ................................................................... 140  
The display tells you to replace paper even  
you cannot dial out. .................................................... 145  
You want to answer an external telephone but your  
fax machine always answers first. ................................ 145  
Your received faxes sometimes look distorted. ............ 145  
You are constantly receiving unsolicited  
advertising on your fax machine. ................................ 145  
Your fax machine does not immediately switch to  
TEL mode when you make or receive a voice call. .... 146  
You are experiencing problems communicating with  
a remote location in a very noisy telephone area. ...... 146  
though there is paper in the paper tray. ....................... 141  
Your documents jam in the scanner. ............................. 141  
Your fax machine won’t dial. ....................................... 141  
The display shows a communication error. .................. 142  
You sent a fax but the image the remote fax  
machine received was very poor.................................. 142  
You sent a fax but it was received completely blank. .. 142  
You keep getting reports you do not want. .................. 143  
The image received on your fax machine was  
very poor. ..................................................................... 143 Firmware ............................................................................ 147  
You tried dialing with a One Touch key or an  
Auto Dial code but nothing happened. ....................... 143  
Your fax machine does not answer the phone  
or receive faxes. ........................................................... 144  
Your received documents are light or have vertical  
streaks on them and you are not out of toner. ............. 144  
IdentifyingYour Current Firmware Version .................... 147  
UpgradingYour Firmware ............................................... 147  
Serial Number of Your Fax Machine ................................. 147  
Security ................................................................... 148  
Confidential Faxes ............................................................ 148  
Rejecting Unsolicited (Junk) Fax Messages ..................... 148  
Closed Network Option .................................................. 148  
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Safety ....................................................................... 150  
Installation Hints ............................................................... 150  
Operation and Maintenance .............................................. 151  
Handling the Consumables ............................................... 151  
Toner Cartridge ............................................................... 151  
Image Drum Cartridge ..................................................... 152  
Emergency First Aid .......................................................... 152  
Service and Support .............................................. 153  
Your Dealer ........................................................................ 153  
Okidata on the Internet...................................................... 153  
Contacting Okidata Customer Support ............................. 153  
Purchasing Supplies and Options ..................................... 154  
Supplies........................................................................... 154  
Options ............................................................................ 154  
User Function Settings .......................................... 155  
User Function Settings List ............................................... 155  
Changing Your User Function Settings ............................. 160  
Dial Parameter Settings........................................ 161  
Dial Parameter Settings ..................................................... 161  
Dial Parameter Settings List ............................................ 161  
Changing Your Dial Parameter Settings ............................ 163  
Service Function Settings ..................................... 164  
Service Function Settings List .......................................... 164  
Glossary .................................................................. 165  
Index ........................................................................ 175  
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Introduction  
Overview  
Thank you for purchasing this OKIFAX 5400 fax machine. It  
uses advanced LED technology to transfer faxed and copied  
images to plain paper quickly and sharply. The  
• A fax forwarding feature that lets your fax machine receive  
messages into memory and automatically forward the  
messages to another remote fax machine.  
Multifunction Printer Option (MFP Option, also referred to as  
the PC Interface) allows it to function as a scanner and 600  
dpi class printer for your computer as well. The MFP Option  
must be purchased separately.  
Year 2000 compliant: all years are recorded in four digits.  
• Advanced memory management: memory is freed up as  
pages are sent for more efficient transmission of long  
documents.  
• A search feature to allow you to look for pre-programmed  
telephone numbers by name.  
• Personal boxes for confidential reception/transmission  
and bulletin polling.  
• Automatic redial and page re-transmission when a  
telephone number is busy or when problems occur in  
communication.  
• Advanced transmission and reception features, including  
delayed transmission, transmission to multiple locations,  
relay broadcast initiate, and polling.  
Features  
• 30 One Touch keys.  
• 99 Auto Dial numbers.  
• 20 groups.  
• 16 mailboxes for confidential reception.  
• Fax communication at up to 14,400 bits per second (bps),  
or up to 33,600 bps with the optional modem upgrade.  
• 2.5 MB of built-in memory.  
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• Advanced memory transmission and reception features,  
including automatic reception into memory.  
• Reports to help you keep track of your fax machine’s  
operations and settings.  
Product Options  
• Non-battery backup memory expansion cards add to  
existing storage capacity.  
• Advanced memory transmission and reception features,  
including automatic reception into memory.  
• High-speed scanning of original documents while dialing,  
so your fax is ready to send as soon as connections are  
made.  
• Photo (halftone) transmission in up to 64 shades of gray.  
• An advanced dual access feature, which allows you to  
load and prepare multiple documents for transmission  
while your fax machine is sending or receiving another  
message.  
• A manual paper tray to let you load a different type of  
paper while making copies.  
• A closed network feature to let you limit who can send  
faxes to your fax machine and whom your fax machine  
can send faxes to.  
-
1 MB card adds capacity to store up to 80 pages. Order  
Number 70029101.  
2 MB card adds capacity to store up to 160 pages.  
Order Number 70029201.  
-
• Battery backup memory expansion cards replace existing  
storage capacity with memory that preserves information  
when power is turned off or interrupted:  
-
-
-
1.5 MB card provides total capacity to store up to 120  
pages. Order Number 70031501.  
2.5 MB card provides total capacity to store up to 200  
pages. Order Number 70031601.  
4 MB card provides total capacity to store up to 320  
pages. Order Number 40231622.  
• Handset with cradle connects directly to your fax machine  
and works exactly like a telephone. Order Number  
70031801.  
• A convenience copy feature that lets you make up to 99  
sorted copies of an original document  
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• Second Paper Tray adds an additional capacity of 500  
sheets. When the main tray runs out, your fax machine  
automatically switches to the second tray for  
uninterrupted printing. Order Number 70029401.  
• 33.6K BPS Modem Upgrade increases the transmission  
speed of the fax machine. Order Number 40838501.  
• Multifunction Printer (MFP Option) allows the fax  
machine to be used as a scanner and backup printer. Order  
Number 70035201  
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Installation  
Overview  
Your fax machine is intended to be grounded electrically  
and is equipped with a three-wire grounded power cord.  
For your safety, do not attempt to defeat your power cord’s  
grounding plug.  
For Your Safety: Installation Hints  
• Install your fax machine in a dust-free location away from  
direct sunlight.  
• The power outlet should be located near the equipment  
and should be easily accessible.  
• The TEL port on the back of the unit is only suitable for  
two-wire devices. Not all standard telephones will respond  
to incoming ringing when connected to an extension  
socket.  
• This equipment may not necessarily provide for the  
effective hand-over of a call from a telephone connected  
to the same line.  
• Do not plug your fax machine into a power source shared  
by equipment that produces electrical noise (i.e., air  
conditioners, etc.).  
• Leave electronic adjustments to authorized service  
personnel.  
• The LINE terminal connects your fax machine to a  
standard telephone line. To avoid damage to your  
telephone system or to the fax machine, do not plug your  
fax machine into anything other than a standard RJ-11C  
jack.  
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Getting Started  
Unpacking  
To install your new fax machine, follow the instructions from  
the “Unpacking” to the “Programming Required  
Information” sections of this handbook. You must complete  
these steps for your fax machine to operate properly.  
What You Should Receive  
Before you begin, be sure that all the items listed below are  
included in your package.  
If you have purchased an option package for your fax  
machine, refer to the documentation you received with that  
option for installation instructions.  
Where to Install Your Fax Machine  
• Place your fax machine in a dust-free location away from  
direct sunlight.  
• Allow several inches of space on each side of the machine  
to ensure adequate ventilation.  
• Make sure that both power and telephone outlets are  
available nearby.  
• Choose a location where the relative humidity is between  
20% and 80%, and where the temperature is between 50°F  
(10°C) and 92°F (32°C).  
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1 OKIFAX 5400  
Attaching the Document Stacker  
2 Toner cartridge (wrapped)  
3 Image drum cartridge (inside machine)  
4 Power cord  
Slip the document stacker indents over the tabs on the rear of  
the unit so that they click into place.  
5 Telephone line cord  
6 Document stacker tray  
7 Documentation (Not shown):  
Quick Reference  
Handbook  
Warranty, Regulatory Information, and Specifications  
Refer to the illustrations in the “Getting to Know Your Fax  
Machine” section of this handbook to identify the  
components.  
If any items are missing, contact your dealer  
!
immediately. Keep your packing materials and carton  
in case you ever need to ship or transport the unit.  
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3 Take out the image drum cartridge.  
Removing the Protective Sheet  
1 Lift up the document table.  
4 Remove the protective sheet. Be careful not to touch the  
2 Press in the cover release buttons on the side of the copy  
green surface of the drum.  
stacker until it clicks open. Lift up the stacker.  
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5 Replace the image drum cartridge.  
Warning: Be careful when handling the toner cartridge.  
Do not let toner spill on your clothing or other porous  
materials. If you experience any problems with toner,  
refer to the “Safety, Handling the Consumables, Toner  
Cartridge” section of this handbook.  
!
2 Unwrap the toner cartridge and gently shake it to  
distribute the toner. Then carefully peel the tape from the  
bottom of the toner cartridge.  
Installing the Toner Cartridge  
1 Remove the sponge and discard.  
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3 With the ridged side facing up and the blue lever on your  
right, insert the toner cartridge into the image drum unit,  
left end first.  
5 Close the copy stacker—push down until you hear both  
sides click into place.  
6 Close the document table.  
4 Push the lever forward to secure the cartridge.  
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Toner Cartridge and Image Drum Unit  
Emergency First Aid  
If toner is swallowed  
Handling  
Dilute by giving two glasses of water and induce vomiting  
by administering Syrup of Ipecac (follow the manufacturer’s  
instructions). Seek medical attention. Never attempt to  
induce vomiting or give anything by mouth to a person who  
is unconscious.  
• Leave unused toner cartridges and image drum units in  
their packages until needed.  
• When replacing a toner cartridge or image drum unit, re-  
use the packaging to dispose of the old toner cartridge or  
image drum unit.  
• Do not expose these components to light for more than  
five minutes.  
• Never expose the green drum (inside the image drum unit)  
to direct sunlight.  
• Always hold the image drum unit by the ends, never by  
the middle.  
• Never touch the surface of the green drum inside the  
image drum unit.  
If toner is inhaled  
Take person to an open area for fresh air. Seek medical  
attention.  
If toner gets in the eyes  
Flush eyes with large quantities of cool water for 15 minutes,  
keeping eyelids open with fingers. Seek medical attention.  
For more information  
Refer to the Material Safety Data Sheet in the Warranty,  
Regulatory Information, and Specifications booklet.  
• Be careful when removing the toner cartridge. Do not let it  
touch your clothing or porous materials. The toner powder  
causes permanent stains.  
• Small amounts of toner spilled on skin or clothing can be  
readily removed with soap and cold water. Using heated  
water will make removing the stain much more difficult.  
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1 Pull the paper tray out of the machine.  
Loading Paper  
Your fax machine can hold up to 250 sheets of  
standardweight (20 lb.) paper. For best results, use paper  
specially made for laser printers or photocopiers. It can use  
letter, legal, and A4 size paper.  
Your fax machine automatically reduces the vertical length  
of the page images it receives to fit on the paper loaded in it,  
down to 75% of the original length. For example, if you are  
receiving a document created originally on legal-size paper,  
your fax machine can reduce the received pages to fit on  
letter or A4 paper.  
2 Adjust the paper guides to the width of your paper.  
Your fax machine is set at the factory to use letter-size  
!
paper. To use a different paper size, change the setting  
of User Function 13, 1’ST PAPER SIZE to match your  
new paper size. Refer to the “Setting Basic Features,  
User Function Settings” section of this handbook.  
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3 If necessary, lift and adjust for the length of your paper.  
5 Remove the paper from its wrapper (up to 250 sheets).  
Note the “print side” notice printed on the label. Fan the  
paper.  
6 Load the paper into the paper tray, print side DOWN.  
4 If you are using legal-size paper, pull out the extension at  
Be sure the paper is under the tabs on the sides of the  
tray. Do not fill past the Paper Full mark. If necessary  
readjust the guides for a snug–but not tight–fit.  
the back of the paper tray.  
!
7 Replace the paper tray. Push it forward until it locks.  
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Connecting the Telephone Line  
Connecting an External Telephone or  
Answering Machine  
Insert one end of the telephone cord into the LINE jack in the  
back of the machine, and the other end into your wall  
telephone jack.  
Any external telephone or answering machine  
!
connected to the fax machine must be FCC and CSA  
approved.  
Now, you can connect either an external telephone or  
!
the external handset option for your fax machine. Refer  
to the “Connecting an External Telephone or Answer  
Machine” section of this handbook.  
• Insert one end of the telephone cord into the TEL 1 or  
TEL 2 jack on the back of the fax machine, and the other  
end into the jack in your external device.  
• To connect both an answering machine and a telephone,  
first connect your answering machine to your fax machine,  
then plug your external telephone’s cord into the  
telephone jack on your answering machine.  
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You must have the TAD mode feature turned on for an  
answering machine to work with your fax machine.  
Refer to the “Answering Mode, Setting the Answering  
Mode” section of this handbook.  
2 Position the handset cradle on the left side of the fax  
!
machine.  
Connecting The External Handset (Option)  
If you purchased the external handset option with your fax  
machine, follow these instructions to install it.  
1 Using the supplied screw,  
connect the handset cradle to  
its base.  
3 Plug one end of the handset cord into the handset and the  
other end into the jack on the front of the cradle. Place the  
handset in the cradle.  
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4 Insert the supplied telephone cord into the jack located on  
The two TEL jacks are provided to allow you to connect  
both an external handset and an answering machine.  
the back of the cradle.  
!
5 Feed the telephone cord from the back of the cradle  
through the cable run (1) located on the back of the fax  
machine.  
Connecting Power  
1 Make sure the power switch is off.  
6 Insert the end of the cord into the TEL 1 or TEL 2 jack on  
the back of the fax machine.  
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2 Plug the power cord into the back of the unit.  
Programming Required Information  
FCC Telephone Consumer Protection Act  
The Federal Communications Commission Telephone  
Consumer Protection Act of 1991 makes it unlawful for any  
person to use a computer or other electronic device to send  
any message via a telephone fax machine unless such  
message clearly contains in a margin at the top or bottom of  
each transmitted page or on the first page of the transmission,  
the date and time it is sent and an identification of the  
business or other entity, or other individual sending the  
message, and the telephone number of the sending machine  
or such business, other entity, or individual.  
3 Plug the other end into a grounded AC power outlet.  
4 Turn on your fax machine. After the unit warms up, the  
time and current answering mode appear on the display.  
Your fax machine is now in standby mode, ready to send  
or receive faxes.  
To comply with this law, you must enter the following  
information in your fax unit.  
Date and Time  
Fax Identification (Name and Telephone Number)  
which identifies the source of your fax transmission  
Refer to the following sections for instructions on how to  
program this information.  
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Date and Time  
Fax Identification  
Fax machines must accurately identify the date, time, sender  
and the telephone number of the sending fax machine on  
each page of every fax they send. You are required by law to  
program this information into your fax machine.  
Fax machines must accurately identify the date, time, sender  
and the telephone number of the sending fax machine on  
each page of every fax they send. You are required by law to  
program this information into your fax machine.  
1 Press the Select Function key.  
Sender ID:  
This is a descriptive title that identifies the sender—usually  
the location of your fax machine or the name of your  
company or office and the fax machine’s number. It is printed  
at the top of every fax you send. You can enter up to 32  
characters. The first 16 characters of your Sender ID will also  
be used as your Personal ID. This Personal ID appears on the  
displays or reports of other Oki fax machines you  
communicate with.  
2 Press the 9/User Program One Touch key located on the  
One Touch keypad.  
3 On the numeric keypad, press 3. The display shows  
3:CLOCK ADJUSTMENT.  
4 Press the Yes key. The display shows the currently set  
date and time.  
TSI/CSI:  
5 Using the numeric keypad, enter the new date (month/day/  
year) and time in 24-hour format. Examples: 8:00 AM is  
08:00; 8:00 PM is 20:00.  
This is the telephone number of your fax machine; it appears  
on the displays of other non-Oki fax machines you  
communicate with.  
6 Press theYes key to confirm your entry.  
Call Back Number:  
This is a telephone number (not a fax number) which the  
operator of the remote machine can use to reach you. If you  
7 Press the Select Function key to finish.  
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use the voice request function (Refer to the “Basic Faxing  
Operations, Using Voice Request” section of this handbook)  
while communicating with another fax machine and no one  
is there to answer, your fax machine automatically sends a  
cover letter with a call back message. The message is printed  
on a separate sheet with the message “Please call back” and a  
telephone number where you can be reached—the number  
entered here.  
5 After the display clears, enter the full telephone number of  
your fax machine using the numeric keypad.  
Use the Hyphen key to enter a “+” character for  
!
international numbers, and use the Space One Touch  
key to enter spaces.  
6 Press the Start key to save your entry.  
7 Enter your Sender ID. This is a descriptive title up to 32  
characters long. Refer to the instructions below.  
To Program Your Fax ID:  
1 Press the Select Function key.  
To enter numbers, use the numeric keypad (press once)  
To enter spaces, use the 14/Space One Touch key  
To enter hyphens, use the Hyphen key  
To enter alphabet characters, locate the character you  
want on the numeric keypad.  
2 Press the 9/User Program One Touch key. The display  
shows  
1:FUNC. PROGRAMMING.  
Press that key repeatedly until the character appears on  
the display.  
To enter a unique character, press the 0/Unique key  
repeatedly until the character you want appears on the  
display. The following characters are available: ! # & ‘ (  
) * + , - . / : ; = ? · ä ß ñ ö ü Æ Å Ø æ å ø  
To enter two successive letters/numbers using the same  
key, press the No key to move to the next character.  
To move the cursor to make corrections, press the  
Yes and No keys.  
3 On the numeric keypad, press 4. The display shows  
4:SYSTEM DATA PRG.  
4 Press theYes key. The display shows  
NO=<TSI/CSI>, ID=<SENDER ID>.  
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8 Press the Start key to save your entry. The display shows  
NO=<CALL BACK NO.>.  
9 After the display clears, use the numeric keypad to enter  
the telephone number for call back messages.  
Enter up to 20 characters.  
Use the 14/Space One Touch key to enter spaces.  
!
10 Press the Start key to save your entry.  
11 Press the Select Function key to finish.  
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Getting to Know Your Fax Machine  
Overview  
1 One Touch Keypad  
Component Identification  
Use for preprogrammed one touch dialing or for setting  
functions.  
Front of the Unit  
2 Paper Path Icon  
Load documents here face down.  
3 Document Table  
Covers the copy stacker and holds original documents to  
be faces or copied.  
4 Document Table Extension  
Flips out to support longer documents.  
5 Front Panel  
Gives you access to the manual paper feeder. This allows  
you to bypass the paper tray and feed a different type of  
paper directly into the fax machine.  
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6 Paper Tray  
Back of the Unit  
Holds up to 250 sheets of paper.  
7 Power Switch  
Press I to turn on, 0 to turn off.  
8 Document Guides  
Adjust these guides to the page width of the documents  
that are to be copied or faxed.  
9 Numeric Keypad  
Use to enter phone numbers, auto dial numbers, or  
information programmed into the fax machine.  
1 Back Cover  
Open this cover to expose the expansion slot to install the  
10 Display Panel  
optional memory expansion board  
Shows status of machine and faxes in progress  
and / or  
11 Document Stacker  
Multifunction Printer Option (MFP, also known as the  
PC interface).  
Holds your original documents after they are faxed or  
copied.  
2 LINE Jack  
Jack for connecting to an outside telephone line.  
3 TEL 1 Jack  
4 TEL 2 Jack  
Jacks for connecting to an optional handset, external  
phone, or answering machine.  
5 AC Power Inlet  
Plug the supplied AC power cord into this inlet.  
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2 Toner Cartridge  
Inside the Unit  
This black cylinder, installed inside the image drum  
cartridge, contains the black powder that forms the image  
on the paper. You need to install a new toner cartridge  
when the REPLACE TONER CART message appears on the  
display.  
3 LED Printhead  
This black bar writes received or copied images onto the  
image drum. You should clean this bar each time you  
change the toner cartridge.  
Locating the Serial Number  
The serial number of your fax machine is on a label on the  
side or back of your fax machine.  
The label will say “S/N”.  
An example serial number is: 401A0154693.  
1 Image Drum Cartridge  
The image drum cartridge contains the green  
photosensitive drum that receives images from the LED  
print head and transfers them to the printing paper.  
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Control Panel Keys and Indicators  
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1 Display Panel  
4 Search key  
Refer to this display for instructions and information  
while your fax machine is performing operations or while  
you are entering information or changing settings.  
The One Touch keys and Auto Dial numbers can be  
programmed to have a name or location ID associated with  
their telephone numbers. Using this key by itself or in  
combination with the numeric keypad, you can search for  
these numbers alphabetically. You can also use the Search  
key to search for unassigned One Touch keys and Auto  
Dial numbers.  
2 Copy key  
After loading a document, press this key to make a copy.  
When no documents are loaded, press this key once to  
display a Message Confirmation Report about your last  
transmission on the LCD Display Panel, and a second time  
to receive a printed report. You can also use the Copy key  
to program a manually entered fax number into a One  
Touch key or Auto Dial number. Refer to the  
“ProgrammingYour Speed Dial Directory, One Touch  
Faxing and Auto Dial Faxing” sections of this handbook  
for details.  
5 Auto Rec key  
Use this key to switch your fax machine’s answering  
mode. The answering mode controls how your fax  
machine answers incoming calls and receives faxes. The  
display will always indicate your current selection. Refer  
to the “Answering Mode, Setting the Answering Mode”  
section of this handbook for more information about the  
answering modes available.  
3 Hyphen key  
When programming One Touch keys and Auto Dial  
telephone numbers, use this key to tell your fax machine  
to pause briefly before it dials the rest of the telephone  
number.  
6 Select Function key  
Use this key to activate your fax machine’s advanced  
transmission and reception functions, to obtain reports  
and to start programming functions. To select a function,  
press the Select Function key, then press the One Touch  
key labeled with the function you want to use. While  
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programming or selecting other functions, pressing the  
Select Function key a second time takes you directly back  
to your fax machine’s standby mode.  
key while transmitting to signal the operator at the other  
fax machine that you want to talk to him or her at the end  
of your transmission or after reception of any page has  
been completed. To answer a voice request, press this key  
after lifting your telephone handset.  
7 Auto Dial key  
Auto Dial numbers are abbreviated numbers for rapid  
dialing. Rather than dialing the entire telephone number,  
you can enter a 2-digit Auto Dial number instead. You can  
also use the Location IDs (names) associated with Auto  
Dial numbers to search for these locations by name using  
the Search key.  
10 One Touch keypad  
Each of the keys on this keypad can be programmed with  
a fax number. You can dial this number by pressing the  
corresponding key. Refer to the “ Programming Your  
Speed Dial Directory, One Touch Faxing“ section of this  
handbook for details. The keys are also used to control  
and program fax machine functions.  
8 Redial key  
Press this key to manually redial the last number dialed.  
11 One Touch labels  
9 Hook/V. Request key  
After programming a location into a One Touch key, write  
the location’s name on the One Touch label. Lift off the  
plastic cover above the One Touch label, use a pencil to  
write in the name, then replace the cover.  
Press this key to open a telephone line for manual dialing.  
You can hear the dialing through your fax machine’s  
speaker.  
If you have an optional telephone handset or external  
telephone connected to your fax machine, you can also  
use this key to initiate or answer a request for voice  
communication during a fax communication. Press this  
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12 Numeric keypad  
15 Transmit Resolution/Yes  
                                                                                                                                                           
                                                                                                                                                            
key  
When dialing, these 12 keys work just like the keypad on  
a telephone. Also, use the keypad to enter numbers, letters  
and other characters while programming functions or  
information. After pressing the Search key, use the numeric  
keypad to alphabetically search for the names of locations  
programmed into your fax machine.  
After you load a document, use this key to change the  
transmission resolution used. Use STD for standard  
originals, FINE and EX.FINE for detailed or small print  
originals, and PHOTO for originals that include colors or  
many shades of gray.  
Use this key also as the Yes key when making  
selections or to move your cursor to the left while entering  
information.  
13 */Tone key  
If your fax machine is set to pulse dialing, this key allows  
you to switch from pulse to tone dialing during your  
current call. You can also use this key while programming  
to create numbers with mixed pulse-then-tone operation.  
16 Type of Original/No key  
Use this key to select the document contrast after you load  
a document for transmission. Use LIGHT for originals that  
are too light, NORMAL for documents with good contrast,  
and DARK for originals that are too dark.  
Use this key also as the No key when making selections  
or to move your cursor to the right while entering  
information.  
14 0/Unique key  
When dialing, use this key to enter a zero. When  
programming your Sender ID or a Location ID, you can  
use this key to enter a variety of unique characters,  
including: ! # & ‘ ( ) * + , - . / : ; = ? · ä ß ñ ö ü Æ Å Ø æ å ø.  
17 Alarm indicator  
This indicator glows red and an alarm sounds to notify  
you of any problem that occurs. Check the display panel  
for an explanation of the problem. To turn the alarm  
indicator off, press the Stop key and correct the problem.  
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18 Stop key  
programming a chain dial number into a One Touch key or  
Auto Dial number, press the Plus key (One Touch keys 13  
and 28) at the end of the first part of the number to  
indicate that this is a chain dial number. Refer to the  
“Programming Your Speed Dial Directory, Chain Dialing”  
section of this document for details.  
This key cancels the operation currently in progress and  
turns off the Alarm Indicator. After loading paper,  
installing a new toner cartridge, or correcting an alarm  
condition, press this key to turn off the Alarm Indicator.  
While you are programming, pressing the Stop key takes  
you back step-by-step through the programming functions  
you have already selected.  
21 Space key  
Use One Touch keys 14 and 29 on the One Touch Keypad  
to enter spaces while programming. Unlike the Pause and  
Hyphen keys, spaces are used for easier reading only and  
have no effect on dialing.  
19 Start key  
Press this key to initiate the operation indicated on the  
display or to confirm information you have entered into  
the display.  
22 Pause key  
20 Plus key  
Use One Touch keys 15 and 30 on the One Touch keypad  
to enter automatic 3-second pauses in dialing when  
programming telephone numbers. Pauses in telephone  
numbers are marked by a “P” symbol.  
In addition to its function as a programmable One Touch  
key, this key is used for chain dialing, which allows you to  
dial a number using any combination of One Touch keys,  
Auto Dial numbers, and the numeric keypad. When  
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Using the One Touch Keys for Selecting  
The Speed Dial (One Touch) Keypad  
Functions and Programming  
Use One Touch keys 1–10 for selecting special transmission  
and reception functions, for obtaining reports, and for quick  
access to programming functions.  
The One Touch keys are your fax machine’s most important  
tool. Use them for quick, one-touch dialing, and to access  
most functions and programming options.  
To select a function:  
Using the One Touch Keys for Dialing  
To use a One Touch key for dialing, just press the appropriate  
One Touch key. For each key, you can program up to two  
telephone numbers: a primary number, which will always be  
dialed first, and an optional alternate number which will be  
automatically dialed if the first number is busy or if there is  
no answer. You can also use the Search key to find locations  
programmed into One Touch keys.  
1 Press the Select Function key.  
2 Press the corresponding One Touch key.  
List of One Touch Keys with Descriptions  
1/Delayed TX key  
Use this key to send a fax at a later time and date (within  
three days). Refer to the “Advanced Operations, Sending a  
Fax at a Later Date and time” section of this handbook.  
One Touch Keys available: keys 1– 15 on the main One  
2/Broadcast Feeder TX key  
!
Touch panel and keys 16–30 beneath the main One  
Touch panel. To access One Touch keys 16–30, simply  
lift the main One Touch keypad by the latch on the left  
side of the cover. When you’re finished, close the keypad  
to continue normal operation and programming.  
Use this key to send a fax to multiple locations or to  
switch from memory to the document feeder when  
preparing to send a fax. Refer to the “Sending a Fax to  
Multiple Locations (Broadcasting)” section of this  
handbook.  
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3/Confidential TX key  
6/Report Print key  
Use this key to send a confidential document to a mailbox  
(a secure memory storage area) in the receiving fax  
machine. Refer to the “Advanced Operations, Confidential  
Faxes (Security Feature)” section of this handbook.  
Use this key to print reports or phone lists manually. Refer  
to the “Reports” section of this handbook.  
7/Counter Display key  
Your fax machine keeps track of the number of pages it  
has printed and scanned. Use this key to check the print  
and scan counters. It can also be used to reset the drum  
counter after replacing the image drum unit. Resetting the  
drum counter is available only when the CHANGE DRUM  
SOON message displays.  
4/Relay Initiate TX key  
Use this key to set up a relayed fax transmission. During a  
relayed fax transmission, your fax machine initiates the  
transmission by sending a document to a second fax  
machine, which then broadcasts the message to a number  
of other fax machines. Refer to the “Relay Faxing” section  
of this handbook.  
8/Location Program key  
Use this key to program One Touch keys, Auto Dial  
numbers and groups. Refer to the “ProgrammingYour  
Speed Dial Directory” section of this handbook.  
5/Polling key  
When a document is loaded on the document tray, use this  
key to set your fax machine to wait for another fax  
machine to call and request the document to be sent  
(polling transmission). When no document is loaded, use  
this key to call another fax machine and request it to send  
the documents loaded into it (polling reception). Refer to  
the “Advanced Operations, Polling” section of this  
handbook.  
9/User Program key  
Use this key to program identification information, to set  
the clock, and to change function and dial parameter  
settings.  
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10/Message Print From Memory key  
Error tones: If you press a wrong or inappropriate key, your  
fax machine emits three short beeps. If it experiences a  
problem during communications, it emits three long  
beeps. Press the Stop key to turn the error tone off, then  
print a Message Confirmation Report to check the source  
of the problem—to do this, press the Copy key twice with  
no documents loaded.  
Voice Request tone: During a fax session, either you or the  
person at the remote fax machine may initiate a voice  
request. When the person at the remote machine either  
initiates or answers your voice request, your fax machine  
emits a repetitive warbling sound.  
Your fax machine is set to receive messages into memory  
and not print them when it runs low on toner. Using this  
key you can force messages to print, although print  
quality may be poor because toner is low. This key is also  
used to print confidential fax messages received into  
mailboxes in your fax machine’s memory. Refer to the  
“Advanced Operations, Confidential Faxes (Security  
Feature)” section of this handbook.  
When no messages are in memory, use this key to print a  
cleaning page to clear accumulated toner from the image  
drum. Refer to the “Problem Solving, Printing a Cleaning  
Page” section of this handbook.  
End of Session tone: At the end of every successful fax  
session, your fax machine emits a short beep to inform you  
that there were no errors or problems in the  
Signal Tones  
communication.  
Your fax machine makes a number of sounds to inform you of  
specific conditions.  
Off-Hook Alarm tone: If it is equipped with the optional  
handset, and if the handset is left off the hook, your fax  
machine emits an intermittent warbling sound. To turn off  
the sound, hang up the handset and press the Stop key.  
Key Select tone: This is a short beep that occurs every time  
you press a key.  
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Dual Access  
Your fax machine’s dual access feature allows you to load  
and prepare to transmit (send) a document while your fax  
machine is receiving or sending another fax from memory.  
This feature increases your productivity and reduces the time  
you spend waiting for operations to finish.  
Once you have loaded a document and the display shows  
SELECT LOCATION, your fax machine is ready for you to  
prepare the next transmission.  
Refer to the “Working with Dual Access” section of this  
handbook for further information.  
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Using Your Fax with Your Computer  
Overview  
By installing the Multifunction Printer Option (MFP), you  
may connect your fax machine to your computer, allowing  
Connect to Your Computer  
you to work using both machines. You may use your fax  
machine as a scanner or printer. Incoming faxes may be saved  
directly to your computer’s hard drive.  
1 Make sure that both the computer and the fax machine are  
turned off.  
2 Connect the end of the interface cable to your computer.  
For information on installing and using the MFP Option,  
refer to the documentation provided with the option.  
Tighten the screws to secure it.  
3 Connect the other end of the cable to the fax machine.  
Refer to the “Answering Mode, PC Mode [PC]” section of  
this handbook for information on setting the answering mode  
of your fax machine to work with the MFP Option.  
Fasten the cable in place with the wire clips.  
Refer to the “Setting Basic Features, PC/Fax Switch” section  
of this handbook for information on saving incoming faxes  
directly to your computer’s disk without being printed.  
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Setting Basic Features  
Overview  
1 Display Panel  
2 Copy key  
Control Panel Keys and Indicators  
3 Hyphen key  
4 Search key  
5 Auto Rec key  
6 Select Function key  
7 Auto Dial key  
8 Redial key  
9 Hook/V. Request key  
10 One Touch keypad  
11 One Touch labels  
12 Numeric keypad  
13 */Tone key  
14 0/Unique key  
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15 Transmit Resolution/Yes key  
16 Type of Original/No key  
17 Alarm indicator  
18 Stop key  
Viewing Your Current Settings  
The configuration report lists the current settings of all user  
functions, among other things. Refer to the “Reports,  
Configuration Report” section of this handbook.  
To print a configuration report:  
19 Start key  
1 Press the Select Function key.  
20 Plus key  
2 Press the 6/Report Print One Touch key.  
The display shows 1:ACTIVITY REPORT.  
3 Using the numeric keypad, press 4.  
The display shows 4:CONFIGURATION.  
4 Press theYes key. The report prints.  
21 Space key  
22 Pause key  
Navigating Programming Levels  
Many of your fax machine’s features and functions have  
settings which can be changed to customize its operation.  
These settings are accessed through different programming  
levels: user functions, dial parameters, and service functions.  
User Function Settings  
User function settings allow you to customize the general  
operation of your fax machine. Refer to the following User  
Function Settings List to determine which settings you may  
need to change, then refer to the “Changing Your User  
Function Settings” part of this section to make the change.  
The user functions control a broad range of features, such as  
when certain reports print and how the machine response to  
incoming calls.  
The dial parameters control how the machine dials fax  
numbers; in most cases, the settings are determined by the  
type of telephone service you have.  
Your Authorized OKIFAX Dealer must change the service  
functions.  
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04 IMAGE IN MCF  
User Function Settings List  
01 MCF(SINGLE-LOC.)  
When a message confirmation of a memory transmission is  
printed, this function adds a portion of the first page of the  
document that was sent. This feature makes it easier to  
identify a fax, but it may present security problems if you  
are sending sensitive documents.  
This function automatically prints a Message  
Confirmation Report after each single-location  
transmission or polling transmission. The report provides  
information about the transmission. Refer to the “Reports,  
Message Confirmation Report” section of this handbook.  
Available settings are ON (default) and OFF.  
Available settings are ON and OFF (default).  
05 SENDER ID  
02 MCF(MULTI-LOC.)  
This function controls the printing of your fax machine’s  
Sender ID on the faxes you send. Refer to the  
“Programming Required Information, Fax Identification”  
section of this handbook for details. When turned on, the  
Sender ID will be printed on each page slightly outside  
the image area of your document. The default setting is  
ON.  
This function automatically prints a Message  
Confirmation Report after each multiple-location  
transmission. The report provides information about the  
transmission. Refer to the “Reports, Message  
Confirmation Report” section of this handbook.  
Available settings are ON (default) and OFF.  
In order to meet FCC requirements, you must have this  
03 ERR REPORT (MCF)  
!
feature set to ON and have a valid Sender ID  
programmed in your fax machine.  
This function automatically prints a Message  
Confirmation Report every time an error occurs during a  
transmission or polling transmission operation. The report  
provides information about the transmission. Refer to the  
“Reports, Message Confirmation Report” section of this  
handbook.  
Available settings are ON (default) and OFF.  
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06 MONITORVOLUME  
09 TX MODE DEFAULT  
This function sets the volume for telephone line  
monitoring during dialing.  
Your fax machine is set for the STD (standard) resolution  
setting and the NORMAL contrast setting. If you  
consistently send faxes that require some other  
combination of transmission modes, use this function  
setting to change the default modes. While you are  
programming, the new default combinations appear on the  
lights above the Yes and the No keys. The default is  
STD/NORMAL.  
Available settings are LOW (default), HIGH, and OFF.  
07 BUZZERVOLUME  
This function sets the volume of the various tones your  
fax machine emits during operation. Available settings are  
LOW, MIDDLE (default), and HIGH.  
08 CLOSED NETWORK  
10 T/F TIMER PROG.  
This function allows you to program your fax machine to  
refuse to communicate with locations whose telephone  
numbers have not been programmed into your One Touch  
keys or Auto Dial locations. Using this function, you can  
set up a closed network of fax machines. Refer to the  
“Security, Rejecting Unsolicited (Junk) Fax Messages”  
section of this handbook. If you do not want your fax  
machine to transmit faxes to or receive faxes from  
locations outside your network, select T/R. If you only  
want your fax machine to refuse to receive faxes from  
outside your network, select RX.  
When set to the telephone/fax answering mode, your fax  
machine automatically distinguishes between incoming  
voice and fax calls. If the incoming call is a voice call, the  
fax machine rings to tell you to pick up the handset. If you  
do not answer, the fax machine automatically switches  
back to fax mode to allow the calling party to send a fax.  
The T/F TIMER function controls how long it waits before  
switching back to fax mode.  
Available settings are 20 SECONDS or 35 SECONDS  
(default).  
Available settings are OFF (default), T/R, and RX.  
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11 RING RESPONSE  
You must have your local telephone carrier’s Distinctive  
Ring service.  
Your fax machine must be in FAX or PC answer mode,  
and the PBX dial parameter must be set to OFF. Other  
modes—TEL, TEL/FAX, or TAD—will override  
Distinctive Ring.  
This feature may not work properly if you have a  
telephone other than a genuine Oki optional handset  
connected to your fax machine.  
!
This function controls how long your fax machine waits  
before answering an incoming telephone call. The  
available settings are 1 RING (default), 5 SECONDS, 10  
SECONDS, 15 SECONDS, or 20 SECONDS.  
At the default 1-ring setting, your fax machine answers  
!
calls immediately, and you will not hear any ring. If you  
need to hear the ring, change to one of the other  
settings.  
Setting Distinctive Ring  
12 DISTINCTIVE RING  
To set up your fax machine to recognize another ring  
pattern:  
Some telephone carriers offer a service called Distinctive  
Ring. Distinctive Ring lets you have different numbers on  
one line, each with its own distinctive ring. You can then  
use one number exclusively as a fax number without the  
expense of a second line. (Your local telephone carrier can  
provide you with more information about this service,  
which usually has an additional charge.) To use this  
function, refer to Setting Distinctive Ring below.  
1 Press the Select Function key.  
2 Press the 9/User Program One Touch key.  
The display shows  
1:FUNC. PROGRAMMING.  
3 Press theYes key. The display shows  
Available settings are OFF (default) and ON.  
FUNCTION NO. [ ].  
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4 Using the numeric keypad, enter 12. The display shows  
Occasionally, your fax machine may not be able to  
detect its ring pattern on the first try. If this happens, the  
display shows RESULT=NG. Follow the instructions  
again from Step 6.  
!
DISTINCTIVE RING, OFF.  
5 Press the No key two times. The display changes to  
8 Press the Yes key to confirm your selection.  
DISTINCTIVE RING, SET.  
9 Press the Select Function key to finish.  
13 1’ST PAPER SIZE  
6 Press the Yes key. The display changes to  
This function allows you to specify the size of paper you  
are using in the paper tray.  
SETUP FAX RING  
CALL FAX NUMBER NOW.  
Available settings are letter (default), A4, legal 13, legal  
14, and OTHER.  
7 Using a separate telephone line, dial the number  
assigned to the fax machine within 90 seconds—if you  
don’t have access to a second line, have someone else  
make the call for you. When your fax machine begins to  
ring, it automatically detects and remembers its assigned  
ring pattern. Be sure to let it ring until either RESULT=OK  
or RESULT=NG displays. When the fax machine has  
successfully finished programming its ring pattern, the  
display shows RESULT=OK.  
Using the OTHER setting, with MFP Option installed  
The MFP Option must be installed to work with the  
OTHER setting.  
When using the fax machine as a PC printer, you can load  
A5 and B5 size paper into the paper tray. However, reports  
and standard size faxes (letter, legal, or A4) will not print  
completely on these paper sizes. Select the OTHER setting  
when you have these or other smaller sizes loaded; this  
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prevents faxes and reports from printing partially. When  
OTHER is selected, faxes are stored in the fax machine and  
only print when you have loaded a standard paper size  
and changed the 1’ST PAPER SIZE setting to match the  
paper loaded.  
This function allows you to switch between the two  
languages programmed into your fax machine. Available  
settings are ENG. (English, the default) and SPA.  
(Spanish), FRE. (French), or POR. (Portuguese), depending  
on what fax machine language configuration you  
purchased.  
Important: If you use the OTHER setting, be sure to  
reset your fax machine to a standard paper size as soon  
as you are finished. Otherwise you cannot receive faxes.  
16 INCOMING RING  
!
This function controls the telephone ringing sound your  
fax machine makes when a call comes in. When set to off,  
it does not ring during incoming calls. The available  
settings are:  
Keep in mind that when you select OTHER, power  
outage reports do not print—this is the only notification  
that power to the fax machine has been disrupted.  
ON (default): Only rings when set to Manual Receive  
[TEL] mode or when the RING RESPONSE function is  
set to 5, 10, or 20 seconds.  
14 2’ND PAPER SIZE  
This function allows you to specify the size of the paper  
you are using in the optional second paper tray, and only  
appears if that option is installed. Refer to User Function  
13, 1’st Paper Size for details.  
OFF: Does not ring when a call comes in.  
DRC (distinctive ring cancel): Rings for each incoming  
call with the same tone, even if you have set function  
setting 12, DISTINCTIVE RING to on.  
15 USER LANGUAGE  
17 REMOTE RECEIVE  
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This function lets you use an attached phone to tell your  
fax machine to switch from telephone to fax mode so it  
can receive an incoming fax. Use the keypad of an  
external telephone to enter the remote receive number you  
have programmed into your fax machine.  
selected:  
1 Press Select Function  
2 Press BROADCASTFEEDER TX  
The display shows  
FEEDER TX  
In addition, if your fax machine is in TAD mode, a caller  
can enter the programmed remote receive number after  
leaving a voice message; this enables the fax machine to  
receive a fax from the caller. Refer to the “Answering  
Mode, Using Your Fax with an Answering Machine  
[TAD]” section of this handbook.  
YES(LOC.) NO()  
3 Enter the location, then press START.  
If you do a lot of broadcast transmissions, change this  
setting to MEMORY.  
To perform a broadcast transmission with MEMORY  
selected:  
Available settings are OFF (default), 00, 11, 22, 33, 44, 55,  
66, 77, 88, 99, **, and ##.  
1 Press Select Function.  
2 Press BROADCASTFEEDER TX  
The display shows  
18 MEM./FEEDER SW.  
The fax unit is set to scan documents in and transmit them  
from memory. This function controls how manual feed  
transmissions are performed. Available settings are  
FEEDER (the default setting) and MEMORY.  
BROADCAST/MEMORY TX  
YES(LOC./#) NO()  
3 Enter the list of locations, then press START.  
19 NOT USED  
To perform a manual feed transmission with FEEDER  
20 ECM FUNCTION  
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The Error Correction Mode (ECM) function may help  
your fax machine improve communication in areas where  
telephone line conditions are marginal. Refer to the  
“Problem Solving” section of this handbook for other  
suggestions if you have communication problems.  
23 ONE TOUCH PARAM  
This function allows you to activate the Echo Protection  
feature for a specific One Touch key, without changing the  
normal settings. Echo Protection can improve  
communication with a location in a noisy telephone area.  
For instructions on changing One Touch Parameters  
settings for a One Touch key, refer to the “Programming  
Your Speed Dial directory, One Touch Faxing” section of  
this handbook.  
Available settings are ON (default) and OFF.  
21 REMOTE DIAGNOSIS  
The remote diagnostics feature allows a service person  
remotely to dial and service your fax machine.  
Available settings are ON and OFF (default).  
Changing Your User Function Settings  
1 Press the Select Function key.  
22 PC/FAX SWITCH  
This function is active only when the Multifunction  
Printer Option is installed and your fax machine is set to  
the PC Fax answering mode. In that case, incoming faxes  
are saved directly to the PC’s disk without being printed.  
If the PC is turned off or not functioning, the fax machine  
acts as a stand-alone fax machine and prints incoming  
faxes when this PC/FAX SWITCH function is set to ON  
(default). If this function is set to OFF, the fax machine  
will not accept incoming faxes when the PC is turned off  
or not functioning.  
2 Press the 9/User Program One Touch key.  
The display shows  
1:FUNC. PROGRAMMING.  
3 Press theYes key. The display shows  
FUNCTION NO. [ ].  
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4 Using the numeric keypad, enter the 2-digit number of the  
function you want to change. The display shows the name  
of the selected function.  
Dial Parameter Settings List  
1 REDIAL TRIES  
This function controls how many times your fax machine  
automatically redials a number that is busy or does not  
answer.  
5 Repeatedly press the No key until the setting you want  
appears in the display.  
Available settings are from 0 to 10 tries.  
Default: 3 tries.  
If you are changing the TX MODE DEFAULT  
settings, the new settings appear on the lights above  
the Yes and the No keys  
!
2 REDIAL INTERVAL  
This function controls how long your fax machine waits  
between each automatic redial attempt.  
Available settings are from 1 to 6 minutes.  
Default: 3 minutes.  
6 Press the Yes key to confirm your selection. The name  
of the next function setting appears in the display.  
7 Press the Select Function key to finish.  
3 DIAL TONE DETECT  
Dial Parameter Settings  
This function allows your fax machine to wait for and  
detect a dial tone before proceeding with dialing.  
Available settings are ON and OFF.  
Default: OFF.  
These functions allow you to control the way your fax  
machine dials telephone numbers. Refer to the Dial Parameter  
Settings List below to determine which settings you may  
need to change, then refer to “Changing Your Dial Parameter  
Settings” part of this section to make the change.  
4 BUSY TONE DETECT  
This function allows your fax machine to detect a busy  
tone when sending a fax.  
Available settings are ON and OFF.  
Default: ON.  
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5 MF(TONE)/DP (PULSE)  
7 AUTO START  
This function sets the dialing method. Use the MF setting  
for Touch-Tone dialing, or the DP setting for pulse dialing.  
Default: MF (TONE).  
When this function is turned on, your fax machine  
automatically dials as soon as you press a One Touch key  
or enter an Auto Dial code—you do not have to press  
Start.  
Available settings are ON and OFF.  
Default: ON.  
6 PBX LINE  
Turn this function on if your fax machine is connected to a  
PBX (Private Branch Exchange—a phone system used to  
route internal calls). Once this function has been turned on 8 DIAL PREFIX  
and the access digit function has been programmed using  
the Dial Prefix parameter (below), your fax machine  
recognizes the access digit you use in your PBX to get an  
outside line. Refer to Dial Parameter 8, Dial Prefix  
function for more information.  
Refer to the “Setting Basic Features, Connecting to a  
PBX” section of this handbook for instructions on  
changing this setting.  
If your fax machine is connected to a PBX, use this  
function to specify the access digit used to obtain an  
outside line from your PBX. You can enter a number with  
up to four digits. When this parameter is programmed, the  
fax machine recognizes the access digit when you enter a  
number and automatically pauses for an outside line  
before dialing the rest of the number.  
Refer to the “Setting Basic Features, Connecting to a  
PBX” section of this handbook for instructions on  
changing this setting.  
Available settings are ON and OFF.  
Default: OFF.  
Available settings are ON and OFF.  
Default: OFF.  
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Changing Your Dial Parameter Settings  
Service Function Settings List  
1 Press the Select Function key.  
1 LONG DOC. SCAN  
Normally fax machine does not scan documents longer  
than 14 inches (360 mm). When this function is on, your  
fax machine can scan and transmit documents of any  
length for up to one hour.  
2 Press the 9/User Program One Touch key.  
3 On the numeric keypad, press 2. The display shows  
2:DIAL PARAMETER.  
4 Press the Yes key until the display shows the dial  
2 MDY/DMY  
parameter you want to change.  
This function specifies how fax machine displays and  
prints the date: month/day/year or day/month/year.  
5 Repeatedly press the No key until the setting you want  
appears in the display.  
3 TIME/DATE PRINT  
6 Press the Yes key to confirm your selection. The name  
This function specifies how the time and date are printed  
on the fax messages you transmit. Available settings are:  
do not print date and time, print date and time at the top of  
the first page only, and print date and time at the top of  
every page.  
of the next dial parameter setting appears in the display.  
7 Press the Select Function key to finish.  
Service Function Settings  
In many cases, service function settings greatly change the  
way your fax machine operates. To change any of these  
settings, contact your Authorized OKIFAX Dealer.  
4 TSI PRINT  
When this function is on, the phone number of the  
sending fax machine prints at the top of each page of the  
message.  
5 NO TONER MEM.RX  
When this function is on, your fax machine automatically  
receives messages in memory when it is low on toner.  
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4 Use the numeric keypad to enter 15. The display shows  
Changing Your Service Function Settings  
To change any of these settings, contact your Authorized  
OKIFAX Dealer.  
USER LANGUAGE.  
5 Press the No key to switch to the other installed  
Changing the Language  
language.  
Your fax machine comes with two languages installed:  
English and one other language. The other language will be  
Spanish, French or Portuguese, depending on the type of unit  
you bought. These languages appear on the display and in  
reports. Follow the instructions below to switch languages.  
6 To accept the language change, press the Yes key.  
7 Press the Select Function key to finish.  
Answering Mode  
1 Press the Select Function key.  
2 Press the 9/User Program One Touch key.  
The display shows  
Setting the Answering Mode  
The answering mode determines how your fax machine  
handles incoming fax and voice calls. The standby display  
shows the current answering mode.  
1:FUNC. PROGRAMMING.  
3 Press theYes key. The display shows  
FUNCTION NO. [ ]  
ENTER 01-23.  
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Changing the Answering Mode  
1 Press the Auto Rec key. A description of your current  
selection displays.  
Manual Receive Mode [TEL]  
If you use the same line for both fax and telephone calls  
and the majority of your incoming calls are telephone  
calls, then the TEL answering mode is your best choice.  
Each time someone calls, your fax machine rings like a  
telephone—it does not automatically answer. You can  
answer from either an external handset or telephone  
connected to your fax machine. If you pick up the handset  
and hear fax tones, press the Start key to receive the fax. If  
you do not answer the phone and someone tries to send  
you a fax message, your machine will not accept it.  
2 Press the Auto Rec key again. Your fax machine switches  
to the next setting.  
3 Continue pressing the Auto Rec key until the selection  
you want appears on the display. After a short pause, your  
fax machine returns to standby mode displaying the new  
setting.  
Answering Mode Options  
The answering mode you choose depends on how you use  
your fax machine and what telephone equipment is  
connected to it. Read through the mode descriptions below,  
then follow the instructions to change to the mode that best  
fits your needs.  
Telephone/Fax Automatic Switch Mode [T/F]  
When incoming calls are a mixture of fax and telephone  
calls, your best choice is the Telephone/Fax mode. In this  
mode, your fax machine detects whether the incoming call  
is a fax or voice call. When the call is from another fax  
machine, your machine switches to fax mode and  
automatically receives the message. When the call is a  
voice call, your fax machine rings like a telephone. If you  
do not answer within 35 seconds, your fax machine  
switches back to fax mode to allow the calling party to  
send a fax manually.  
Auto Receive Mode [FAX]  
If your fax machine is connected to a telephone line  
reserved only for fax communications, use the Auto  
Receive mode. Your fax machine assumes all incoming  
calls are fax messages and automatically receives them.  
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Using Your Fax with an Answering Machine [TAD]  
TAD is Telephone Answering Device / Fax Automatic  
Switch Mode.  
Memory Reception Mode [MEM]  
When set to this mode, your fax machine stores received  
faxes in memory and does not print them out immediately.  
Use this mode to connect an answering machine to your  
fax machine. Like Telephone/Fax mode, the Telephone  
Answering Device mode detects whether an incoming call  
is a fax or voice call. If it is a fax call, your fax machine  
receives the fax. If it is a voice call, your fax machine rings  
just as it does in Manual Receive mode. If no one answers  
the call, your answering machine activates, allowing the  
calling party to leave a message. If you set the Remote  
Receive User Function Number 17 (Refer to the “User  
Function” section of this handbook), the caller can send a  
fax at any time during or after the recorded message by  
using their keypad to enter the remote receive number you  
have programmed. This number activates fax reception.  
Add something like this to your answering machine  
message: “To send a fax now, press XX [the programmed  
number].”  
Fax Forwarding Mode [FWD]  
When set to this mode, your fax machine receives all fax  
messages into memory, and then automatically resends  
them to the forwarding number you have programmed into  
the machine. Refer to the “Answering Mode, Fax  
Forwarding Mode [FWD]” section of this handbook for  
details on how to set the forwarding number. This mode is  
available only if a forwarding number has been  
programmed.  
PC Mode [PC]  
Use this mode if you have the Multifunction Printer  
Option (also known as the PC interface option) installed  
in your fax machine and want to store incoming faxes on  
your computer’s hard disk instead of printing immediately.  
If your computer is off or not functioning, your fax  
machine acts as a standalone fax machine and prints any  
incoming faxes.  
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Distinctive Ring: User Function 12  
Incoming Call Parameters  
Some telephone carriers offer a service called Distinctive  
Ring. Distinctive Ring lets you have different numbers on  
one line, each with its own distinctive ring. You can then  
use one number exclusively as a fax number without the  
expense of a second line. (Your local telephone carrier can  
provide you with more information about this service,  
which usually has an additional charge.) To use this  
function, refer to Setting Your Fax Machine’s Ring Pattern  
below. Available settings are OFF (default) and ON.  
Ring Response: User Function 11  
This function controls how long your fax machine waits  
before answering an incoming telephone call. The available  
settings are 1 RING (default), 5 SECONDS, 10 SECONDS, 15  
SECONDS, or 20 SECONDS.  
At the default 1-ring setting, your fax machine answers  
!
calls immediately, and you will not hear any ring. If you  
need to hear the ring, change to one of the other  
settings.  
You must have your local telephone carrier’s Distinctive  
!
Ring service.Your fax machine must be in FAX or PC  
answer mode, and the PBX dial parameter must be set  
to OFF. Other modes—TEL, TEL/FAX, or TAD—will  
override Distinctive Ring.This feature may not work  
properly if you have a telephone other than a genuine  
Oki optional handset connected to your fax machine.  
Incoming Ring: User Function 16  
This function controls the telephone ringing sound your fax  
machine makes when a call comes in. When set to off, it does  
not ring during incoming calls. The available settings are:  
• ON (default): Only rings when set to Manual Receive  
[TEL] mode or when the RING RESPONSE function is set  
to 5, 10, or 20 seconds.  
• OFF: Does not ring when a call comes in.  
• DRC (distinctive ring cancel): Rings for each incoming  
call with the same tone, even if you have set function  
setting 12, DISTINCTIVE RING to on.  
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7 Using a separate telephone line, dial the number assigned  
Setting Distinctive Ring  
To set up your fax machine to recognize another ring pattern:  
to the fax machine within 90 seconds.  
If you don’t have access to a second line, have someone  
else make the call for you. When your fax machine begins  
to ring, it automatically detects and remembers its  
assigned ring pattern. Be sure to let it ring until either  
RESULT=OK or RESULT=NG displays. When the fax  
machine has successfully finished programming its ring  
pattern, the display shows RESULT=OK.  
1 Press the Select Function key.  
2 Press the 9/User Program One Touch key.  
The display shows  
1:FUNC. PROGRAMMING.  
3 Press theYes key. The display shows  
Occasionally, your fax machine may not be able to  
FUNCTION NO. [ ].  
!
detect its ring pattern on the first try. If this happens, the  
display shows RESULT=NG. Follow the instructions  
again from Step 6.  
4 Using the numeric keypad, enter 12. The display shows  
8 Press the Yes key to confirm your selection.  
DISTINCTIVE RING, OFF.  
9 Press the Select Function key to finish.  
5 Press the No key two times. The display changes to  
DISTINCTIVE RING, SET.  
6 Press the Yes key. The display changes to  
SETUP FAX RING  
CALL FAX NUMBER NOW  
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Remote Receive: User Function 17  
This function lets you use an attached phone to tell your fax  
machine to switch from telephone to fax mode so it can  
receive an incoming fax. Use the keypad of an external  
telephone to enter the remote receive number you have  
programmed into your fax machine.  
PC/Fax Switch (MFP Option):  
User Function 22  
This function is active only when the Multifunction Printer  
Option is installed and your fax machine is set to the PC Fax  
answering mode. In that case, incoming faxes are saved  
directly to the PC’s disk without being printed. If the PC is  
turned off or not functioning, the fax machine acts as a stand-  
alone fax machine and prints incoming faxes when this PC/  
FAX SWITCH function is set to ON (default). If this function  
is set to OFF, the fax machine will not accept incoming faxes  
when the PC is turned off or not functioning.  
In addition, if your fax machine is in TAD mode, a caller can  
enter the programmed remote receive number after leaving a  
voice message. This enables the fax machine to receive a fax  
from the caller. Refer to the “Answering Mode, UsingYour  
Fax with an Answering Machine [TAD]” section of this  
handbook.  
Available settings are OFF (default), 00, 11, 22, 33, 44, 55,  
66, 77, 88, 99, **, and ##.  
Monitor Volume: User Function 06  
This function sets the volume for telephone line monitoring  
during dialing. Available settings are LOW (default), HIGH,  
and OFF.  
Buzzer Volume: User Function 07  
This function sets the volume of the various tones your fax  
machine emits during operation. Available settings are LOW,  
MIDDLE (default), and HIGH.  
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Important: If you use the OTHER setting, be sure to  
reset your fax machine to a standard paper size as soon  
as you are finished. Otherwise, you cannot receive  
faxes.Keep in mind that when you select OTHER, power  
outage reports do not print—this is the only notification  
that power to the fax machine has been disrupted.  
Paper Size Settings  
!
First Paper Size: User Function 13  
This function allows you to specify the size of paper you are  
using in the paper tray. Available settings are letter (default),  
A4, legal 13, legal 14, and OTHER.  
Second Paper Size: User Function 14  
This function allows you to specify the size of the paper you  
are using in the optional second paper tray, and only appears  
if that option is installed. Refer to User Function Setting 13  
for details.  
Using the OTHER setting, with MFP Option Installed  
The MFP Option must be installed to work with the OTHER  
setting.  
When using the fax machine as a PC printer, you can load A5  
and B5 size paper into the paper tray. However, reports and  
standard size faxes (letter, legal, or A4) will not print  
completely on these paper sizes. Select the OTHER setting  
when you have these or other smaller sizes loaded; this  
prevents faxes and reports from printing partially. When  
OTHER is selected, faxes are stored in the fax machine and  
only print when you have loaded a standard paper size and  
changed the 1’ST PAPER SIZE setting to match the paper  
loaded.  
Connecting to a PBX  
A PBX (Private Branch Exchange) is a private telephone  
system used to route internal calls. If you have to dial a prefix  
(access digit) to get an outside line, then your line is  
connected to a PBX.  
If you are connecting your fax machine to a PBX, follow the  
instructions below. It can then detect the access digit at the  
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beginning of phone numbers you dial or program, and  
automatically waits for a dial tone before dialing the rest of  
the number.  
dial from your PBX to obtain an outside line. An example  
of this is dialing 9 before the number, such as 9-555-1212.  
9 Press the 14/Space One Touch key repeatedly until the  
display changes.  
Some PBX installations may require additional  
!
adjustments to your fax machine. If you continue to  
have difficulty with fax communication after following  
these steps, contact your Authorized OKIFAX Dealer.  
10 Press theYes key.  
11 Press the Select Function key to finish. Keep in mind that  
all of the outside telephone numbers you program into  
your fax machine have to begin with your PBX’s access  
digit.  
1 Press the Select Function key.  
2 Press the 9/User Program One Touch key.  
To turn off the PBX LINE and DIAL PREFIX functions,  
follow Steps 1-7 above. At Step 8, press the Space key  
four times. Then skip to Step 10.  
3 On the numeric keypad, press 2. The display shows  
2:DIAL PARAMETER.  
!
4 Press theYes key until the display shows PBX LINE,  
[OFF].  
5 Press the No key. The display changes to PBX LINE,  
[ON].  
6 Press theYes key until the display shows DIAL PREFIX,  
[OFF].  
7 Press the No key. The display changes to DIAL PREFIX,  
[ ] ENTER 4DIGITS.  
8 Using the numeric keypad, enter the number you normally  
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Basic Faxing Operations  
Overview  
This section explains how to load documents for faxing, how  
to send and receive faxes, how to use the closed network and  
voice request features, and how your fax machine handles  
machine can transmit documents that have been subject to  
normal wear, such as documents with staple holes, letter  
folds and minor corner folds.  
power interruptions.  
• If you are not sure how a document will fax, try making a  
copy first: load the document face down and press the  
Copy key.  
• If your documents are heavily bent, creased or torn, make  
a copy on a photocopier and send the copy instead.  
Preparing Documents for Faxing  
Use the information in this section to make sure your  
documents scan and fax easily and clearly.  
Document Size  
• All documents must have a minimum width of 5.8" (148  
mm) and a minimum length of 5" (128 mm).  
• Documents cannot be wider than 8.5" (216 mm) or longer  
than 14" (356 mm).  
Guidelines  
• Try to use good quality documents for your fax  
transmissions. Documents that are typed or written with a  
black felt-tip pen on white (or light) paper work best.  
• Do not send documents that are not rectangular.  
• Never use documents that have wet or sticky surfaces,  
wrinkles, staples, or paper clips. However, your fax  
Your fax machine can be set to accept documents of  
!
unlimited length—see your Authorized OKIFAX Dealer.  
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1 Adjust the document guides to the width of the paper you  
Multiple Page Documents  
are using.  
Your fax machine can scan paper with a basis weight between  
13 pounds (50 g/m2) and 28 pounds (105 g/m2). You can load  
up to 30 sheets of standard 20-pound (80 g/m2) paper, such as  
photocopier paper. If you use lighter or heavier paper, you  
can load up to 15 sheets. For very heavy paper, load and send  
pages individually.  
• For multiple-page documents, do not load paper thinner  
than 0.003" (0.08 mm) or thicker than 0.005" (0.13 mm).  
• For single-page documents, do not load paper thinner than  
0.002" (0.06 mm) or thicker than 0.006" (0.15 mm).  
Loading Documents  
To prevent paper jams and problems during operation, stack  
your documents neatly, aligning their edges, before loading.  
Do not load documents of different sizes at the same time.  
2 Stack your documents neatly, then insert them face down  
into the document feeder. Readjust the document guides  
for a snug fit.  
Tip: You can load and prepare to transmit a document  
!
while your fax machine is still sending or receiving  
another message, as long as the document feeder is  
clear. To do this, load the document, select your  
location and press the Start key. Your document will be  
sent as a priority when the current communication ends.  
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3 Your fax machine will grip the documents and pull the  
Sending a Fax to a Single Location  
bottom page into the machine.  
1 Load your documents.  
4 To obtain the best possible quality for the type of  
document you are scanning or faxing, use the Yes key  
to set the resolution of your document. For most normal  
documents, the default STD setting works well.  
2 Select a location. Refer to the instructions below.  
To dial using a One Touch key  
Press the One Touch key. To reach One Touch keys 16–  
30, lift the main One Touch key pad.  
For normal office documents, use STD (Standard)  
resolution, which scans at 200 x 100 dpi  
To dial using an Auto Dial number  
For documents with small type or other fine details, use  
Press the Auto Dial key, then enter the two-digit Auto Dial  
number on the numeric keypad.  
FINE resolution, which scans at 200 x 200 dpi  
or  
To dial using the numeric keypad  
EX. FINE resolution, which scans at 200 x 400 dpi  
For documents with photos or many shades of gray, use  
PHOTO resolution, which scans at 200 x 200 dpi  
Dial as you would on a normal telephone.  
If you make a mistake, press the Yes key to go back and  
re-enter the number.  
5 If necessary, use the No key to adjust the level of  
contrast in your document.  
Press the Start key when you have finished entering  
numbers.  
For most documents, the default NORMAL setting works  
best.  
For documents with normal contrast, use NORMAL  
contrast.  
For documents that are too light, use LIGHT contrast.  
For documents that are too dark, use DARK contrast.  
6 Your documents are now ready for faxing or copying.  
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To dial using an external telephone  
DIALING  
Your fax machine is dialing the number.  
Pick up the handset of your external telephone and dial  
the number of the machine you wish to transmit to. If the  
receiving fax machine is in automatic reception mode,  
you will hear a high-pitched tone. If a person answers the  
phone, ask them to press the Start key on their machine.  
CALLING  
The line is ringing.  
3 If necessary, press the Start key to begin the transmission.  
SENDING/XX.X  
Below are explanations for some of the messages you may  
see during a typical fax transmission.  
Your fax machine is sending the message. XX.X indicates  
the transmission speed in bits per second.  
By default, One Touch keys and Auto Dial numbers  
!
begin transmission automatically, without pressing the  
Start key. The Auto Start setting lets you change this.  
Refer to the “Dial Parameters Settings” section of this  
handbook.  
RESULT = OK  
The fax was sent successfully.  
COMMUN. ERROR  
(location)  
The remote location’s Personal ID, TSI/CSI, Location ID or  
If the red alarm indicator lights and you see this or another  
error message, a problem occurred during the  
communication. Try resending the fax. Refer to the  
“Problem Solving” section of this handbook for  
assistance.  
the telephone number you entered identifies the location  
during transmission.  
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Search Key Dialing  
Redialing  
If you are not sure which One Touch key or Auto Dial number  
contains the location you want to call, use the Search key to  
look through an alphabetical list of all of the Location IDs  
programmed into your fax machine.  
If the line is busy or if there is no answer, your fax machine  
waits, and then automatically redials the number. The dial  
parameter settings determine how many times it redials and  
how long it waits between attempts. Refer to the “Dial  
Parameters Settings” section of this handbook.  
1 When selecting locations, press the Search key. The  
display shows  
If your fax machine is transmitting from memory and a  
communication error occurs, it automatically redials the  
number and tries to resend the fax.  
ENTER 1’ST CHAR.  
You can redial a number manually at any time by pressing  
the Redial key.  
2 Repeatedly press the Search key to look through the entire  
list of locations in alphabetical order, or locate the letter  
you want on the numeric keypad, and press that key  
repeatedly to look through Location IDs beginning with  
that letter.  
If a power loss occurs, the redial information is lost.  
!
Refer to the ”Basic Faxing Operations, Power Failures  
and Memory” section of this handbook.  
Real-Time Dialing  
Confirming Results  
Normally, your fax machine dials the entire number of the  
location you have selected at one time. Occasionally, you  
may need to dial numbers in real time—one digit at a time.  
After transmission, press the Copy key once (with no  
documents loaded) to see the result of your transmission  
(Message Confirmation [MCF]) on the display. To print the  
MCF report, press the Copy key a second time. Refer to the  
“Reports” section of this handbook.  
If your fax machine is equipped with a handset, you can dial  
in real time by picking up the handset, or you can press the  
Hook/Voice Request key.  
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3 Press the Copy key. The display shows ONE TOUCH  
NO.[xx].  
The number in brackets [xx] is the next unprogrammed  
One Touch key number.  
If all the One Touch keys are programmed, the display  
shows AUTO DIAL NO.[xx], with the number of the next  
unprogrammed Auto Dial number shown in brackets [xx].  
Stopping a Transmission  
To stop a transmission in progress, follow the instructions  
below.  
1 Press the Stop key twice. The display shows STOPPED.  
2 If documents are stuck partway through the document  
feeder, you may see a RELOAD DOCUMENT message on  
the display. Press the Stop key again. Your fax machine  
feeds the document the rest of the way through the  
document feeder.  
4 Press Yes to program the location to the number shown  
or  
press Search to cycle through the available unprogrammed  
keys/numbers,  
then press Yes to program to the number you want.  
Press No to stop the process.  
Shortcut Fax Number Programming  
This convenient feature lets you program a number into your  
fax machine for future use while you’re sending a fax to it. It  
even finds the first available One Touch key (or Auto Dial  
number, if all the One Touch keys are programmed) for you to  
program.  
5 The display reads  
NO=5551212 [the fax number you entered] ID=.  
Use the following procedure:  
1 Load the document.  
2 Enter the fax number using the numerical keypad.  
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Press Start, then enter the location ID. This is a descriptive  
title up to 15 characters long. Refer to the instructions  
below.  
6 Press Start. The display shows  
NO=<LOCATION>.  
To enter numbers, use the numeric keypad (press once)  
To enter spaces, use the Space One Touch key  
To enter hyphens (-), use the Hyphen key  
To enter alphabetical characters, locate the character  
you want on the numeric keypad.  
Press that key repeatedly until the character appears on  
the display.  
To enter a unique character, press the 0/Unique key  
repeatedly until the character you want appears.  
The following characters are available: ! # & ‘ ( ) * + , - .  
/ : ; = ? · ä ß ñ ö ü Æ Å Ø æ å ø.  
7 Press Start. The display shows PROGRAMMING, then  
DIALING, and the fax machine dials the number and sends  
the fax.  
Receiving Faxes  
Receiving Faxes Manually  
If your fax machine is set to the manual receive [TEL] mode,  
it treats all incoming calls as voice conversations, and does  
not automatically receive faxes.  
To enter two successive letters/numbers on the same  
key, press the No key to move to the next character.  
Move the cursor to make corrections, press theYes ᮤ  
and No keys  
You must have a handset connected to the fax machine  
!
in order to receive faxes manually.  
To receive a fax while in manual receive mode:  
1 When your telephone or fax machine rings, pick up the  
telephone handset connected to it. If a person is on the  
line, carry on your conversation.  
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2 If a remote fax machine is on the line, or if a person wishes  
to fax you a document after a conversation, press the Start  
key.  
Press the Auto Rec. key repeatedly until the display shows  
AUTO RECEIVE MODE  
3 When the RECEIVING message appears on the display,  
hang up the handset.  
The display shows (for a few seconds)  
4 After you receive the fax, a long beep tells you that the  
transmission was successful.  
PROGRAMMING  
The messages stored in the machine’s memory print.  
Receiving Faxes in Memory  
No Paper Reception  
This section does not apply when the fax machine is in  
When your fax machine runs out of paper, incoming faxes  
are stored in the machine’s memory.  
!
PC Fax mode. In that case, all faxes are automatically  
stored on the computer’s hard drive, regardless of the  
conditions explained below.  
The display shows:  
MSG. IN MEMORY, REPLACE PAPER  
Memory Reception Mode [MEM]  
When your fax machine is set to Memory Reception  
mode, it receives all messages into its memory without  
printing them out. The display shows  
Load more paper.  
Your fax machine automatically prints out any messages  
in memory as soon as paper is loaded.  
MSG. IN MEMORY  
To print messages stored in the machine’s memory, switch  
to Auto Receive mode.  
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Canceling Messages Stored in Memory  
It is possible to erase messages received in memory without  
printing them.  
Rejecting Unsolicited (Junk) Fax Messages  
(Closed Network Option)  
The closed network option lets you set your fax machine to  
only transmit faxes to or receive faxes from locations  
programmed into One Touch keys or Auto Dial numbers. You  
can also set it to receive faxes only from those programmed  
locations. This is one way of reducing the number of  
unsolicited faxes, such as advertisements you receive. To use  
the closed network function, follow the instructions below.  
1 After you have followed the instructions to print out  
messages stored in memory, the display shows  
MSG. IN MEMORY, PRINTING.  
2 To erase the message instead of printing it, press the Stop  
key. The display shows  
1 Press the Select Function key.  
2 Press the 9/User Program One Touch key. The display  
CANCEL?  
shows  
3 Press theYes key to erase the message from your fax  
1:FUNC. PROGRAMMING.  
machine’s memory.  
If there are more messages in memory, the display shows  
3 Press theYes key. The display shows  
MSG. IN MEMORY, PRINTING  
FUNCTION NO. [ ].  
Follow the steps above for each message you want to erase.  
WARNING:You cannot identify which message you are  
!
erasing.  
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4 Using the numeric keypad, enter 08. The display shows  
Power Failures and Memory  
08:CLOSED NETWORK nnn  
If power to your fax machine is interrupted, the problems  
listed below will occur.  
Where nnn is the current setting of this function.  
The settings are: RX, T/R, or OFF  
You can prevent these problems by installing an  
!
optional memory expansion board with a battery back-  
up system that protects stored information for at least  
one hour.  
5 Press the No key until the setting you want appears in  
the display.  
RX: limits reception only.  
• Any messages your fax machine has scanned into its  
memory but not yet transmitted will be lost. This includes  
messages stored for bulletin polling.  
• Any messages your fax machine has received into its  
memory but not yet printed will be lost.  
• If you have loaded documents on your fax machine’s  
document feeder, any dialing or transmission settings will  
be lost.  
T/R: limits both transmission and reception.  
OFF: no limits on transmission or reception.  
6 Press the Yes key to confirm the new setting.  
7 Press the Select Function key to finish.  
• Redial information is lost.  
When power is restored, your fax machine prints a power  
outage report to inform you of the power failure. Use this  
report to determine which received messages you may have  
lost, and to determine which transmissions you may have to  
resend. Refer to the “Reports” section of this handbook for  
more information.  
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Initiating a Voice Request  
1 During a fax communication, press the Hook V Request  
Using Voice Request  
The voice request feature allows you to have a conversation  
with a person at a remote fax machine after a fax  
communication is finished. Either the person sending or  
receiving the fax can initiate a voice request.  
key.  
2 When the other party answers your request, your fax  
machine emits a repetitive warbling sound. The display  
shows  
If you are sending a fax, you can answer a voice request only  
after all pages have been transmitted. If you are receiving a  
fax, you can answer a voice request after reception of each  
page.  
LIFT HANDSET, PRESS VOICE REQUEST.  
3 Lift your handset and press the Voice Request key.  
You will know if the person on the other fax machine has  
issued a voice request when you hear a warbling tone. If you  
do not respond in approximately six seconds, the voice  
request is automatically cancelled.  
If you press your Voice Request key to initiate a voice  
!
request in TX mode, but no one is there to answer, your  
fax machine automatically sends a call back message to  
the remote site. This message includes a telephone  
number where you can be reached.  
You need to have either the optional handset or an  
!
external telephone attached to the fax machine in order  
to use the voice request function.  
You can use the voice request function only when you  
are using the document feeder to send a fax directly to a  
single location. You cannot use it with memory, delayed,  
relay, or broadcast faxing.  
Answering a Voice Request  
Lift the handset and press the Hook V Request key.  
You cannot use the voice request function when your are  
operating the fax unit at transmission speeds greater  
than 14,400 bits per second.  
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Programming Your Speed Dial Directory  
Overview  
Faxing is easier when you program frequently used fax  
numbers into the One Touch keys and use the Auto Dial  
numbers available in your fax machine. Your fax machine  
One Touch Faxing  
Programming One Touch Keys  
also allows you to organize the programmed numbers into  
groups for easier faxing to multiple locations.  
The fax unit has 30 One Touch key locations available: keys  
1–15 are on the main One Touch panel; keys 16–30 are  
beneath the main One Touch panel. You can store up to two  
fax numbers with 32 digits in each One Touch key: a main  
number and an optional alternate number which will be  
called if the main number is busy.  
The One Touch keys are your fax machine’s most important  
tool. Use them for quick, one-touch dialing, and to access  
most functions and programming options.  
You can also enter a 16-character Location ID (name) for each  
One Touch key.  
To find One Touch keys that are not yet programmed,  
!
repeatedly press the Search key.  
1 Press the Select Function key.  
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2 Press the 8/Location Program One Touch key. The display  
To program or use One Touch keys 16-30, grasp the  
One Touch keyboard latch and swing the main One  
Touch panel out of the way. You can then select from  
keys 16–30. When you are finished, close the One Touch  
keypad and continue.  
shows  
!
LOCATION PROGRAMMING  
ENTER (SRCH, OT, A/D, #).  
Where  
SRCH represents Search (press the Search key)  
OT represents One Touch  
A/D representsAuto Dial  
# represents Group  
3 Press a One Touch key to program.  
4 The display briefly shows  
NO=<FAX NO.>,  
ID=<LOCATION ID>  
or a previously programmed fax number and Location ID.  
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5 After the display clears, enter the main fax number. Refer  
To enter a unique character, press the 0/Unique key  
repeatedly until the character you want appears in the  
display. The following characters are available: ! # & ‘ (  
) * + , - . / : ; = ? · ä ß ñ ö ü Æ Å Ø æ å ø.  
To enter two successive letters/numbers on the same  
key, press the No key to move to the next character.  
To move the cursor to make corrections, press the Yes  
and No keys  
to the instructions below.  
To enter numbers, use the numeric keypad (press once)  
To enter spaces, press the 14/Space One Touch key  
To enter hyphens (-), press the Hyphen key  
To enter pauses (i.e., to wait for long distance or outside  
lines), press the 15/Pause One Touch key  
To add a switch from pulse to tone dialing for part of  
the call, press the */Tone key  
8 Press the Start key. The display shows (for about three  
seconds).  
To move the cursor to make corrections, press theYes  
and No keys  
NO=<OR LOCATION>  
6 Press the Start key to enter the number.  
7 Enter the Location ID. This is a descriptive title up to 16  
9 Enter the optional alternate fax number, if desired. Refer to  
characters long. Refer to the instructions below.  
the instructions following Step 5.  
To enter numbers, use the numeric keypad (press once)  
To enter spaces, press the 14/Space One Touch key  
To enter hyphens (-), press the Hyphen key  
To enter alphabet characters, locate the character you  
want on the numeric keypad. Press that key repeatedly  
until the character appears in the display.  
10 Press the Start key to finish programming the One Touch  
key.  
The display shows  
LOCATION  
PROGRAMMING.  
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11 To continue programming One Touch keys, go back to  
Step 3. If you are finished programming, press the Select  
Function key.  
Using the One Touch Keys for Selecting  
Functions and Programming  
Use One Touch keys 1–10 for selecting special transmission  
and reception functions, for obtaining reports, and for quick  
access to programming functions.  
12 Lift off the plastic cover above the One Touch label.  
Using a pencil, write in the location name for your One  
Touch key(s). Then replace the cover.  
To select a function:  
1 Press the Select Function key.  
2 Press the corresponding One Touch key.  
Using the One Touch Keys for Dialing  
To use a One Touch key for dialing, just press the appropriate  
One Touch key. For each key, you can program up to two  
telephone numbers: a primary number, which will always be  
dialed first, and an optional alternate number which will be  
automatically dialed if the first number is busy or if there is  
no answer. You can also use the Search key to find locations  
programmed into One Touch keys.  
List of One Touch Keys  
1/Delayed TX key  
Use this key to send a fax at a later time and date [which  
you specify (within three days)]. Refer to the “Advanced  
Operations, Sending a Fax at a Later Date and Time”  
section of this handbook.  
The fax unit has keys 1– 15 available on the main One  
2/Broadcast Feeder TX key  
!
Touch panel, and keys 16–30 available beneath the  
main One Touch panel. To access One Touch keys 16 –  
30, lift the main One Touch keypad by the latch on the  
left side of the cover. When you’re finished, close the  
keypad to continue normal operation and  
programming.  
Use this key to send a fax to multiple locations or to  
switch from memory to the document feeder when  
preparing to send a fax. Refer to the “Sending a Fax to  
Multiple Locations (Broadcasting)” section of this  
handbook.  
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3/Confidential TX key  
6/Report Print key  
Use this key to send a confidential document to a mail  
box (a secure memory storage area) in the receiving fax  
machine. Refer to the “Advanced Operations, Confidential  
Faxes (Security Feature)” section of this handbook.  
Use this key to print reports or phone lists manually. Refer  
to the “Reports” section of this handbook for details.  
7/Counter Display key  
Your fax machine keeps track of the number of pages it  
has printed and scanned. Use this key to check the print  
and scan counters. It can also be used to reset the drum  
counter after replacing the image drum unit. This feature is  
available only when the “CHANGE DRUM SOON”  
message displays.  
4/Relay Initiate TX key  
Use this key to set up a relayed fax transmission. During a  
relayed fax transmission, your fax machine initiates the  
transmission by sending a document to a second fax  
machine, which then broadcasts the message to a number  
of other fax machines. Refer to the “Relay Faxing” section  
of this handbook.  
8/Location Program key  
Use this key to program One Touch keys, Auto Dial  
numbers and groups. Refer to the ProgrammingYour  
Speed Dial Directory” section of this handbook.  
5/Polling key  
When a document is loaded on the document tray, use this  
key to set your fax machine to wait for another fax  
machine to call and request the document to be sent  
(polling transmission). When no document is loaded, use  
this key to call another fax machine and request it to send  
the documents loaded into it (polling reception). Refer to  
the “Advanced Operations, Polling” section of this  
handbook.  
9/User Program key  
Use this key to program identification information, to set  
the clock, and to change function and dial parameter  
settings.  
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10/Message Print From Memory key  
Chain Dialing  
Your fax machine is set to receive messages into memory  
and not print them when it runs low on toner. Using this  
key, you can force messages to print, although print  
quality may be poor because toner is low. This key is also  
used to print confidential fax messages received into  
mailboxes in your fax machine’s memory. Refer the  
“Advanced Operations, Confidential Faxes (Security  
Feature)” section of this handbook.  
Each fax number you enter or program into your fax machine  
can be up to 32 digits long. There may be situations where  
you need to dial a number longer than that. Or you may want  
to program portions of a number separately. For example, you  
may frequently send to different extensions at the same  
company, or individuals may need to enter a department code  
after the phone number for accounting purposes. These are  
situations where the chain dialing feature is helpful.  
When no messages are in memory, use this key to print a  
cleaning page to clear accumulated toner from the image  
drum. Refer to the “Problem Solving, Printing a Cleaning  
Page” section of this handbook.  
Creating a Chain Dial Number  
1 Program up to the first 31 digits of the number into a One  
Touch key or Auto Dial number.  
2 Press the 8/Location Program One Touch key to make this  
a chain dial number.  
3 Program the rest of the number into another One Touch  
key or Auto Dial number  
or  
you can leave the second part of the number  
unprogrammed and enter it manually on the numeric  
keypad.  
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Using a Chain Dial Number  
1 Select the One Touch key or Auto Dial number  
Auto Dial Faxing  
Programming Auto Dial Numbers  
For each Auto Dial number, you can enter a fax number up to  
32 digits long and a Location ID (name) up to 15 characters  
long.  
programmed with the first part of the chain dial number.  
2 The display will show  
PRESS OT/AD/SRCH KEY.  
To program Auto Dial numbers:  
1 Press the Select Function key.  
2 Press the 8/Location Program One Touch key.  
The display shows  
3 Select the One Touch key or Auto Dial number  
programmed with the second part of the chain dial  
number. If the second part of the chain dial number was  
not programmed, enter it manually on the numeric  
keypad.  
LOCATION PROGRAMMING.  
4 Press the Start key to begin sending the fax.  
3 Press the Auto Dial key.  
4 Using the numeric keypad, enter a 2-digit number for the  
Auto Dial number you want to program. Up to 99 Auto  
Dials numbers can be programmed.  
5 The display briefly shows  
NO=<FAX NO.>,  
ID=<LOCATION ID>  
or a previously programmed fax number and location.  
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6 After the display clears, enter the fax number. Refer to the  
To enter a unique character, press the 0/Unique key  
repeatedly until the character you want appears in the  
display. The following characters are available: ! # & ‘ (  
) * + , - . / : ; = ? · ä ß ñ ö ü Æ Å Ø æ å ø.  
To enter two successive letters/numbers on the same  
key, press the No key to move to the next character.  
To move the cursor to make corrections, press the Yes  
and No keys  
instructions below.  
To enter numbers, use the numeric keypad (press once)  
To enter spaces, press the 14/Space One Touch key  
To enter hyphens (-), press the Hyphen key  
To enter pauses (i.e., to wait for long distance or outside  
lines), press the 15/Pause One Touch key  
To add a switch from pulse to tone dialing for part of  
the call, press the */Tone key  
9 Press the Start key to finish programming the One Touch  
Key. The display shows  
To move the cursor to make corrections, press theYes  
and No keys  
AUTO DIAL NO. [ ]  
7 Press the Start key to register the number.  
8 Enter the Location ID. This is a descriptive title up to 16  
10 To continue programming Auto Dial numbers, go back to  
characters long. Refer to the instructions below.  
Step 4. If you are finished, press the Select Function key.  
To enter numbers, use the numeric keypad (press once)  
To enter spaces, press the 14/Space One Touch key  
To enter hyphens (-), press the Hyphen key  
To enter alphabet characters, locate the character you  
want on the numeric keypad. Press that key repeatedly  
until the character appears in the display.  
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Copying  
Overview  
Quantity and Resolution  
Making Copies  
You can use your fax machine as a stand-alone copier to  
make up to 99 copies of a document at one time.  
To make copies:  
1 Adjust the document guides to the width of the paper you  
FINE is the default resolution for copies.  
are using.  
To change to a finer resolution, press the Yes key before  
you press the Copy key.  
For normal office documents,  
Use STD (Standard) resolution  
The resolution of this scan is 100 x 200 dpi  
For documents with small type or other fine details,  
Use FINE or EX. FINE resolution  
The resolution of a FINE scan is 200 x 200 dpi  
The resolution of an EX.FINE scan is 200 x 400 dpi  
For documents with photos, or many shades of gray,  
Use PHOTO resolution  
The resolution of a PHOTO scan is 200 x 200 dpi  
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2 Neatly stack your documents, then insert them face down  
into the document feeder. Readjust the document guides  
for a snug fit. Your fax machine will grip the documents,  
and pull the bottom page into the machine.  
Using the Manual Paper Feeder  
Your fax machine’s manual paper feeder allows you to make  
copies on a different type of paper than what you normally  
keep in the paper tray.  
The paper you use in the manual feeder must be the  
!
same size as the paper in the paper tray—if it isn’t, the  
paper will jam.  
If you do want to put a different size paper in the  
manual feeder, change the 1ST PAPER SIZE function  
setting to the size you want to use. Refer to the “Setting  
Basic Features, User Function Settings” section of this  
document. When you are finished, be sure to reset 1ST  
PAPER SIZE to match the paper in the tray.  
3 Press the Copy key. The display shows PRG. NO. OF  
COPIES, [1SETS]. If you want to make just one copy, you  
are finished. Your fax machine will pause briefly, then  
begin copying.  
To make copies using the manual paper feeder, follow the  
instructions below.  
1 Load your documents face down in the document feeder.  
4 To make multiple copies, enter the number of copies you  
want to make on the numeric keypad. Then press the Copy  
key again. Your fax machine begins making copies.  
5 To stop the copying process, press the Stop key.  
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2 Press in on the lower half of your fax machine’s front panel 4 Adjust the paper guides on the feeder.  
indents, just above the paper tray.  
5 Insert a sheet of paper face up. Adjust the guides again to  
ensure that the paper is straight.  
3 Pull the manual paper feeder down until it is horizontal.  
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6 Press the Copy key (refer to the instructions above). If you  
are making more than one copy, or copying a multi-page  
document, insert additional sheets when the previous  
sheet is all the way through the machine.  
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Sending a Fax to Multiple Locations  
Overview  
(Broadcasting)  
The broadcasting feature allows you to send one document to 3 Press the 2/BROADCAST FEEDER TX One Touch key.  
as many as 139 locations at the same time. For each broadcast  
operation, you can select up to 30 single-location One Touch  
keys or One Touch keys programmed as groups, and up to 99  
auto Dial Codes, as well as 10 manually entered numbers  
(Key Entries).  
The display shows FEEDER TX.  
4 Press the No key.  
5 Select a location. Refer to the instructions below.  
To select using a One Touch key, press the One Touch  
key (to access One Touch keys 16–30, lift the main One  
Touch keypad).  
To select using an Auto Dial number, press the Auto  
Dial key, then enter the two-digit Auto Dial number on  
the numeric keypad.  
To select using a group, use the numeric keypad, press  
the # key, then enter the number of the group you want  
to use.  
To select using a number dialed on the numeric  
keypad, dial as you would on a normal telephone.  
Performing a Broadcast Operation  
These instructions assume that you have the default  
!
setting for User Function 18 (FEEDER) engaged. If you  
have the MEMORY setting engaged, skip step 4.  
1 Load your documents.  
2 Press the Select Function key.  
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6 Press the Yes key to confirm your selection.  
7 Repeat Steps 4 and 5 as often as necessary to continue  
selecting locations.  
8 When you are finished selecting locations, press the No ᮣ  
key at the SELECT LOCATION(S) message.  
9 If you have selected multiple locations, your fax machine  
asks if you want to confirm your selections with a printed  
report before proceeding. If you do, press the Yes key.  
After the report is printed, the display shows BEGIN  
SCANNING? If you want to make corrections, press the No  
key and go back to Step 4. To remove a location, select  
the location in the same way, but press the No key to  
delete it from your transmission.  
10 When all of your selections are correct, press the Start key.  
Your fax machine scans the documents into memory and  
begins transmitting the message.  
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Sending A Fax to a Group  
Overview  
When would you use a group? Let’s imagine that you must  
What is a Group?  
send a weekly status report to all of your co-workers on the  
team. Using the group feature allows you to send the one  
report to all of the co-workers’ locations.  
A group is a collection of programmed locations. Once you  
have programmed some One Touch keys or Auto dial  
numbers, you can use these programmed locations to create  
groups. Using groups, you can easily send the same fax to  
multiple locations. You can program up to 20 groups, each  
having up to 129 numbers.  
Faxing to a group is different from relay broadcasting.  
!
In relay broadcasting, one fax is sent to a remote  
machine. The remote machine then relays the fax to a  
group of fax numbers.  
What is an example of a group? Let’s imagine that you work  
with a team of several co-workers. Each co-worker is at a  
unique geographic location. You have programmed each co-  
worker’s fax number as a One-Touch key. Your group would  
be the collection of all of the co-workers’ fax numbers.  
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Search  
Programming Groups  
Refer to Steps 1 through 6, above.  
1 Press the Select Function key.  
To search for a location by name, keep pressing the Search  
key until the location you want appears.  
2 Press the 8/Location Program One Touch key. The display  
shows LOCATION PROGRAMMING.  
Press Yes to add it to the group.  
3 On the numeric keypad, press the # key. The display  
Press No to delete it from the group.  
shows GROUP SETTING.  
Add  
4 Using the numeric keypad, enter the two-digit group  
Refer to Steps 1 through 6, above.  
number (01 to 20) you want to program.  
To add a One Touch location:  
5 The display shows  
1 Press the One Touch key.  
[the number of your current group]  
SELECT LOC.(S).  
2 Press Yes to add it to the group.  
To add an Auto Dial location:  
6 You can now add a location to your group (or delete a  
1 PressAuto Dial.  
location from it).  
2 Enter the 2-digit Auto Dial number.  
3 Press Yes to add it to the group.  
You can also search for a location. Refer to the  
instructions below.  
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Delete  
Sending to a Group  
Refer to Steps 1 through 6, above.  
These instructions assume that you have the default  
To delete a previously added One Touch location,  
!
setting for User Function 18 (FEEDER) engaged. If you  
have the MEMORY setting engaged, skip step 4.  
Press the One Touch key.  
Press No to delete it from the group.  
1 Load your document(s).  
To delete a previously added Auto Dial location,  
2 Press the Select Function key.  
Press the Auto Dial key.  
Enter the 2-digit location Auto Dial number.  
Press No to delete it from the group.  
3 Press the 2/BROADCAST FEEEDER TX One Touch  
key.  
The display shows FEEDER TX.  
4 Press No .  
7 After you have completed your selection by pressing  
Yes or No , the display shows  
5 Press the # key, then the two-digit number (01-20) for the  
group.  
SELECT LOC.  
6 Press No twice.  
Continue to add or delete locations from your group.  
8 When you are finished programming your group, press  
the No key.  
7 Press the Start key.  
The fax unit scans the document(s) into memory and begins  
transmitting the message.  
The display shows  
LOCATION PROGRAMMING.  
9 To program another group, go back to Step 3. If you are  
finished, press the Select Function key.  
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Relay Faxing  
Overview  
Relay Faxing is different from group faxing. In Group  
Faxing, a fax is sent to a preprogrammed group of  
locations directly from the fax machine.  
At this writing, the OKIFAX 2600 is the only Oki fax  
machine that can function as a relay key station.  
What is Relay Faxing?  
!
Relay faxing allows one fax machine to send a document to  
another fax machine, which then re-sends the document to a  
number of other locations. Two different fax machines are  
involved in transmitting a relay fax: the relay initiating  
station and the relay key station (hub).  
What is an example of Relay Faxing? Imagine that you need  
to send a fax to a number of locations in another area code.  
With Relay Faxing, you (the relay initiating station) send  
one fax (transmission) long distance to one fax (the relay key  
station). The relay key station then sends the fax to all of the  
other faxes/locations in the area code, at local rates.  
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Relay Initiating Station  
Relay Key Station  
Your fax machine can act as the relay initiating station,  
which starts the relay broadcast by sending the original  
documents.  
The relay key station is the fax unit that receives the original  
fax message and then automatically relays or broadcasts the  
message to other remote fax machines.  
Before you can program your fax machine to initiate a relay  
broadcast, you will need to obtain the following information  
from the operator of the unit you intend to use as a relay key  
station:  
For this feature to be available, the relay key station must be  
an OKIFAX 2600.  
Relay Broadcast Report  
Relay Password  
After the relay broadcast is completed, it is possible for the  
relay key station to send a fax back to your fax machine  
confirming the success of the relay broadcast. For this  
function to work, your fax machine’s own telephone number  
must be programmed into Auto Dial number 99.  
This is the 4-digit relay key word that is programmed into  
the relay key station.  
Relay Group Numbers  
These 2-digit numbers are the numbers of groups of  
locations programmed into the relay key station.  
Be sure to program the number in the format the relay  
!
key station uses for dialing. For example, be sure to  
include the access digit, if required.  
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4 Press theYes key.  
Initiating a Relay Broadcast  
a. The first time you use this feature, the display reads:  
1 Load your documents.  
REMOTE LIST NO. [ ]  
ENTER 01-99  
2 Press the Select Function key.  
3 Press the 4/Relay Initiate TX One Touch key.  
a. The first time you use this feature, the display shows:  
Using the numerical keypad, enter the 2-digit relay  
group number for the group you want to fax to.  
b. If you have already used this feature, the display  
shows:  
RELAY PASSWORD  
ENTER [ ]  
Using the numeric keypad, enter the 4-digit relay  
password.  
REMOTE LIST NO. [XX]  
where XX is the last list number you entered.  
If the list number is correct, go to step 5.  
If you want to fax to a different list, press the No © key.  
Then use the numeric keypad to enter the number of  
the list you want to use.  
b. If you have already used this feature, the display  
shows:  
RELAY PASSWORD [XXXX]  
where XXXX is the last password you used.  
If the password is correct, go to step 4.  
If you want to use a different password, press the No ᮣ  
key. Then use the numeric keypad to enter the  
password for the relay key station you want to use.  
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5 Press theYes key. The display shows  
SELECT LOCATION.  
6 Select the location of the relay key station.  
Refer to the instructions below.  
To select a One Touch key, press the One Touch key (lift  
the main One Touch keypad to access One Touch keys  
16–30).  
To select an Auto Dial number, press the Auto Dial key,  
then enter the two-digit Auto Dial number on the numeric  
keypad.  
To select a number dialed on the numeric keypad, dial as  
you would on a normal telephone.  
7 Press the Start key. Your fax machine begins to connect to  
the relay key station and transmit the fax to be relayed to  
the selected group.  
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Advanced Operations  
Overview  
Features and Limitations  
Sending a Fax at a Later Date and  
Time  
Sending a Delayed Fax from the Document Feeder  
You can send the fax to one location.  
You may have one delayed fax loaded into your fax  
machine.  
You can program your fax machine up to three days in  
advance to send documents at a specified date and time.  
The fax machine cannot be used for other transmissions  
while a delayed fax is waiting to be sent.  
To change the default setting, you must adjust the  
settings for User Function 18, Mem./Feeder SW. Refer  
to the “Setting Basic Functions, User Function  
Settings” of this handbook.  
You can send one delayed fax at a time either from the  
document feeder or from memory. Refer to the information  
below to decide which method you want to use.  
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Sending a Delayed Fax from Memory  
4 If the transmission is to occur on the same day, skip to step  
6. Otherwise, press the No key. The display shows  
This is the fax unit’s default.  
!
PRG. START DATE 0-9.  
You can send the fax to multiple locations.  
You may have twenty delayed faxes loaded into your  
fax machine.  
The fax machine can be used for other transmissions  
while a delayed fax is waiting to be sent.  
To change the default setting, you must adjust the  
settings for User Function 18, Mem./Feeder SW. Refer  
to the “Setting Basic Functions, User Function  
Settings” section of this handbook.  
5 Using the numeric keypad, enter the date you wish the  
transmission to begin. Your entry may be up to three days  
in advance.  
6 Press theYes key. The display shows  
PRG. START TIME 0-9.  
7 Using the numeric keypad, enter the time you wish the  
transmission to begin, in 24-hour format. Examples: 8:00  
am is 08:00; 8:00 pm is 20:00.  
Sending a Delayed Fax from the Document  
Feeder  
1 Load your documents.  
8 Press theYes key. The display shows  
BROADCAST/MEMORY TX (OKIFAX 5400).  
2 Press the Select Function key.  
3 Press the 1/Delayed TX One Touch key. The display shows  
DELAYED TX  
[today’s date]  
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9 Press the No key.  
Sending a Delayed Fax from Memory  
1 Load your documents.  
The display shows  
2 Press the Select Function key.  
FEEDER TX.  
3 Press the 1/Delayed TX One Touch key. The display shows  
Press theYes key.  
DELAYED TX  
[today’s date]  
10 Select a location. Refer to the following instructions.  
To select a One Touch key, press the One Touch key  
(lift the main One Touch keypad to access One Touch  
keys 16–30).  
To select an Auto Dial number, press the Auto Dial key,  
then enter the two-digit Auto Dial number on the  
numeric keypad.  
4 If the transmission is to occur on the same day, skip to step  
6. Otherwise, press the No key. The display shows  
PRG. START DATE 0-9.  
5 Using the numeric keypad, enter the date you wish the  
transmission to begin. Your entry may be up to three days  
in advance.  
To select a number dialed on the numeric keypad, dial  
as you would on a normal telephone.  
11 Press the Start key. Your fax machine begins waiting for  
the time and date you have set before feeding the  
document and sending the fax.  
6 Press theYes key. The display shows  
PRG. START TIME 0-9.  
7 Using the numeric keypad, enter the time you wish the  
transmission to begin, in 24-hour format. Examples: 8:00  
am is 08:00; 8:00 pm is 20:00.  
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8 Press theYes key. The display shows  
11 Press the Yes key to confirm your selection. The display  
shows  
BROADCAST/MEMORY TX  
SELECT LOCATION(S).  
9 Press theYes key.  
12 To continue selecting locations, repeat Steps 11 and 12 as  
The display shows  
often as necessary.  
BROADCAST/MEMORY TX.  
13 When you are finished selecting locations, press the No ᮣ  
key [when the SELECT LOCATION(S) message is  
displayed].  
Press theYes key.  
10 Select a location. Refer to the instructions below.  
14 If you have selected multiple locations, the unit will ask  
you if you want to confirm your selections with a printed  
report before proceeding.  
To select a One Touch key, press the One Touch key  
(lift the main One Touch keypad to access One Touch  
keys 16–30).  
If you do, press theYes key. After the report is  
printed, the display shows BEGIN SCANNING?  
If you want to make corrections, press the No key  
and go back to Step 9.  
To remove a location, select the location in the same  
way, but press the No key to delete it from your  
transmission.  
To select an Auto Dial number, press the Auto Dial key,  
then enter the two-digit Auto Dial number on the  
numeric keypad.  
To select a number dialed on the numeric keypad, dial  
as you would on a normal telephone.  
To select a group, use the numeric keypad and press the  
# key. Then, enter the number of the group you want to  
use.  
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15 When all of your selections are correct, press the Start key.  
The fax machine scans the documents into memory and  
waits until the time and date you have set before sending  
the fax. When scanning is completed, the unit is available  
for other transmission operations.  
Confidential Faxes (Security Feature)  
Fax machines are often placed in public places where  
everyone can look through the received faxes. If you are  
communicating with another Oki fax-capable unit, you can  
use the confidential fax feature. The receiving machine will  
store the message in a personal (confidential) mailbox (in its  
memory) and will not print it until a password is entered. This  
is an exclusive Okidata feature; you cannot use it with  
another manufacturer’s fax machines.  
Canceling a Delayed Transmission  
1 Press the Stop key. The display shows  
COMMUNICATION CANCEL.  
To send a confidential fax, you must know in advance  
2 Press theYes key. The display shows the Location ID of  
the delayed transmission currently loaded in the fax  
machine.  
!
the mailbox the message should be sent to. Ask the  
person who will receive the fax to tell you their mailbox  
number.  
3 Press theYes key.  
4 If the delayed transmission was a feeder transmission,  
press the Stop key again to remove the document from the  
document feeder.  
Creating a Personal (Confidential) Mailbox  
The OKIFAX 5400 has 16 personal (confidential) mailboxes.  
1 Press the Select Function key.  
2 Press the 9/User Program One Touch key. The display  
shows  
1: FUNC. PROGRAMMING.  
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3 Press 5 on the numeric keypad. The display shows  
8 Press the Yes key to continue.  
9 Using the numeric keypad, enter the 4-digit password you  
5:PERSONAL BOX PRG.  
want to use with your mailbox.  
10 Press theYes key to confirm your entry.  
4 Press theYes key. The display shows  
11 The fax machine then asks you to enter another mailbox  
number. To continue programming mailboxes, go back to  
step 5. When you are finished, press the Select Function  
key.  
PERSONAL BOX NO. [ ].  
5 Using the numeric keypad, enter the number of the  
mailbox (01–16) you want to use. The mailbox must be  
entered as a 2-digit number, e.g., 01.  
Changing Your Password  
If you want to change the password of an existing mailbox,  
follow the instructions below.  
6 The display asks you to confirm the box number. Press the  
Yes key if the number is correct.  
7 The display shows  
A mailbox must be empty before you can modify or  
!
delete it.  
PERSONAL BOX [CLOSE].  
1 Press the Select Function key.  
Press the No key until CONF appears in the brackets.  
2 Press the 9/User Program One Touch key. The display  
shows  
If [CONF] or [POLL] appears, then the box number is  
!
already in use as a confidential or bulletin poll  
mailbox.  
1:FUNC. PROGRAMMING.  
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3 Press 5 on the numeric keypad. The display shows  
8 Press theYes key. The display shows  
5:PERSONAL BOX PRG.  
PRG. PASSWORD.  
4 Press theYes key. The display shows  
9 Using the numeric keypad, enter the 4-digit password  
currently used with that mailbox.  
PERSONAL BOX NO. [ ].  
10 Press the No key. The display shows  
5 Using the numeric keypad, enter the number of the  
mailbox (01 – 16) you want to modify. The mailbox  
number must be entered as a 2-digit number; e.g., 01.  
PRG. PASSWORD  
11 To create a new password, enter a new 4-digit number on  
6 The display asks you to confirm the box number. Press the  
the numeric keypad.  
Yes key if the number is correct.  
12 Press theYes key to accept the new password.  
If ILLEGAL OPERATION displays, the box you have  
13 Your fax machine will ask you to enter another mailbox  
!
selected contains a message. You must print out any  
messages in the box before you change its password or  
delete it.  
number.  
To continue programming mailboxes, go back to Step  
5.  
If you are finished programming, press the Select  
Function key.  
7 The display shows  
PERSONAL BOX [CONF].  
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6 The display asks you to confirm the box number. Press the  
Closing (Deleting) a Mailbox  
If you want to delete an existing mailbox, follow the  
instructions below.  
Yes key if the number is correct.  
If ILLEGAL OPERATION displays, the box you have  
!
selected contains a message. You must print out any  
messages in the box before you change its password or  
delete it.  
A mailbox must be empty before you can modify or  
delete it.  
!
1 Press the Select Function key.  
7 The display shows  
2 Press the 9/User Program One Touch key. The display  
shows  
PERSONAL BOX [CONF].  
1:FUNC. PROGRAMMING.  
8 Press the No key until [CLOSE] appears. Then Press the  
Yes key. When the display shows  
3 Press 5 on the numeric keypad. The display shows  
DELETE PERSONAL BOX  
5:PERSONAL BOX PRG.  
press theYes key.  
4 Press theYes key. The display shows  
9 The fax machine will ask you to enter another mailbox  
number.  
PERSONAL BOX NO. [ ].  
To continue programming mailboxes, go back to Step  
5.  
If you are finished programming, press the Select  
Function key.  
5 Using the numeric keypad, enter the number of the  
mailbox (01 – 16) you want to delete. the mailbox number  
must be entered as a 2-digit number; e.g., 01.  
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6 Select a location. Refer to the instructions below.  
Sending Confidential Faxes  
To select a One Touch key, press the One Touch key  
(lift the main One Touch keypad to access One Touch  
keys 16 –30).  
To select an Auto Dial number, press the Auto Dial key,  
then enter the two-digit Auto Dial number on the  
numeric keypad.  
To send a confidential fax, you must know in advance  
!
the mailbox the message should be sent to. Ask the  
person who will receive the fax to tell you their mailbox  
number.  
1 Load your documents.  
2 Press the Select Function key.  
To select a number dialed on the numeric keypad, dial  
as you would on a normal telephone.  
3 Press the 3/Confidential TX One Touch key. The display  
prompts you to enter the number of a confidential mailbox  
on the receiving fax machine.  
7 Press the Start key. Your fax machine begins sending the  
fax.  
4 Using the numeric keypad, enter the number of the  
Receiving Confidential Faxes  
confidential mailbox you are transmitting to.  
If you need to receive a fax that should not be seen by  
anyone else, have the person send the message from another  
Oki fax-capable unit as a confidential fax.  
5 Press the Yes key to confirm your entry. The display  
shows  
In order to do this, you must first set up a confidential  
mailbox. Refer to the “Creating a Personal (Confidential)  
Mailbox” section of this handbook.  
SELECT LOCATION.  
Then, give your mailbox number to the person sending the  
message.  
An incoming confidential fax is stored in memory until you  
enter the password. It will not print until the password is  
provided.  
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6 Using the numeric keypad, enter the 4-digit password for  
Printing Confidential Messages  
the mail box you want to print from.  
Each time your fax machine receives a confidential message,  
it automatically prints a confidential reception report that  
tells you which mailbox number received the message.  
7 Press theYes key. The message prints.  
If you want to clear the mailbox without waiting for  
To print a received confidential fax:  
!
printing, press the Stop key at this point. The display  
changes to CANCEL. Press the Yes key to clear the  
mail box.  
1 Press the Select Function key.  
2 Press the 10/Message Print from Memory One Touch key.  
The display shows  
Personal Mailboxes (Security  
Feature)  
PRINT MEMORY MSG.?  
3 Press the No key. The display shows  
A personal mailbox is a security feature of the fax unit. It  
allows you to send and receive password-protected,  
confidential faxes into secured memory. It also allows you to  
perform bulletin polling.  
PRINT PERSONAL BOX.  
4 Press theYes key. The display shows  
Personal mailboxes may also be referred to as confidential  
mailboxes.  
PERSONAL BOX NO. [ ].  
Your fax unit has 16 personal (confidential) mailboxes.  
5 Using the numeric keypad, enter the number of the mail  
Refer to the “Advanced Operations, Confidential Faxes  
(Security Feature)” and “Advanced Operations, Polling”  
sections of this document for more details.  
box you want to print from. The display shows  
PRG. PASSWORD [ ].  
If no message is stored in that mail box, the display  
!
shows NO DATA IN MEMORY.  
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What is Bulletin Polling?  
Polling  
This feature is similar to standard polling. The main  
difference is that the document is stored in a personal  
mailbox instead of loaded into the document stacker. This  
means that the document can be polled by more than one  
remote fax machine. The document is not deleted after it is  
polled. You can also store different documents in different  
boxes, so that you can easily change the document available  
for polling.  
There are two types of polling: standard and bulletin.  
What is Standard Polling?  
Normally, when you send faxes, you load documents, select a  
location, and then press the Start key to begin transmission.  
Sometimes it is more useful to load your documents on your  
fax unit and set it to wait for the receiving fax machine to call  
and collect them. This is known as setting your unit to be  
polled, or setting it for polling transmission. Calling a remote  
fax machine to receive documents someone else has loaded is  
known as polling or polling reception.  
Sending Documents Requested by Another  
Fax Machine (Polling Transmission)  
1 Load your documents.  
2 Press the Select Function key.  
Plan polling arrangements with the other party in  
!
advance, so that everyone is aware of when documents  
will be available.  
Keep in mind that documents waiting to be polled stay  
in the document feeder until they have been removed—  
you won’t be able to use the document feeder for other  
purposes until polling is completed.  
3 Press the 5/Polling One Touch Key. The display shows  
BULLETIN POLL.  
4 Press the No key. The display shows  
WAITING TO BE POLLED.  
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2 Press the 5/Polling One Touch key. The display shows  
To Cancel Polling  
1 Press Stop. The display reads:  
NO.=<MAIL BOX NO.>.  
COMMUNICATION CANCEL  
3 Press the Start key. The display shows  
2 Press theYes key. The display reads:  
POLLING RX, SELECT LOCATION.  
CANCEL  
then  
If you want to save the polled fax to a personal box,  
!
wait 3 seconds, then enter the box number and press  
Start.  
MSG CONFIRMATION PRINTING  
When the message confirmation report prints, the display  
reads  
4 Select a location. Refer to the instructions below.  
To select a One Touch key, press the One Touch key  
(lift the main One Touch keypad to access One Touch  
keys 16 – 30).  
To select an Auto Dial number, press the Auto Dial key,  
then enter the two-digit Auto Dial number on the  
numeric keypad.  
SELECT LOCATION.  
Press Stop to remove documents.  
Dialing Another Fax Machine to Request  
Documents (Polling Reception)  
To select a number dialed on the numeric keypad, dial  
as you would on a normal telephone.  
1 With no documents loaded, press the Select Function key.  
5 Press the Start key. Your fax machine begins polling the  
remote fax machine.  
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5 Using the numeric keypad, enter the number of the  
mailbox (01 – 16) you want to use. the mailbox number  
must be entered as a 2-digit number; e.g., 01.  
Fax on Demand (Bulletin Polling)  
This feature is similar to standard polling. The main  
difference is that the document is stored in a personal  
mailbox instead of loaded into the document stacker. This  
means that the document can be polled by more than one  
remote fax machine—it is not deleted after it is polled. You  
can also store different documents in different boxes, so that  
you can easily change the document available for polling.  
6 The display asks you to confirm the box number. Press the  
Yes key if the number is correct.  
7 The display shows  
PERSONAL BOX [CLOSE].  
Press the No key until POLL appears in the brackets.  
Opening a Personal Box for Polling  
1 Press the Select Function key.  
If [CONF] or [POLL] appears, then the box number is  
already in use as a confidential or bulletin poll  
mailbox.  
2 Press the 9/User Program One Touch key. The display  
!
shows  
8 Press the Yes key to continue.  
1: FUNC. PROGRAMMING.  
9 Using the numeric keypad, enter the 4-digit password you  
3 Press 5 on the numeric keypad. The display shows  
want to use with your mailbox.  
10 Press theYes key to confirm your entry.  
5:PERSONAL BOX PRG.  
11 The fax machine then asks you to enter another mailbox  
number. To continue programming mailboxes, go back to  
step 5. When you are finished, press the Select Function  
key.  
4 Press theYes key. The display shows  
PERSONAL BOX NO. [ ].  
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Loading a Document for Polling  
1 Load the document into the stacker.  
Transmit Preparation  
2 Press the Select Function key.  
What is it?  
3 Press the 5/Polling One Touch key. The display shows  
Transmit Preparation is a feature of the fax machine. Transmit  
preparation “interrupts” a fax transmission from memory to  
allow a document to be sent from the manual feeder. Once the  
manual transmission is complete, the memory transmission  
will resume.  
BULLTIN POLL.  
4 Press theYes key. The display shows  
Here is an example of transmit preparation. Your fax machine  
is performing a broadcast transmission. The broadcast is  
going to twelve different locations. It has completed the  
transmissions to the first three locations, and is just starting  
on the fourth. You need to fax a signed approval document  
immediately. You walk up to the fax machine, load the  
document into the feeder, select the location to send the fax  
to, and press the Start key (if necessary). The fax machine will  
complete the broadcast transmission to the fourth location,  
send your “walk-up” fax, and then resume the broadcast  
transmission with the fifth location.  
PERSONAL BOX NO. [ ].  
5 Enter the number of the personal box where you want to  
store the document.  
6 The display asks you to confirm the box number. If it is  
correct, press theYes key.  
7 The fax machine scans the document. When scanning is  
complete, the display shows  
WAITING TO BE POLLED.  
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5 After the display clears, enter the fax number you want  
Setting the Forwarding Number  
(Call Forwarding)  
your messages forwarded to.  
To enter numbers, press the Numeric keypad (press  
once).  
When your fax machine’s answering mode is set to Fax  
Forwarding [FWD], it receives fax messages into memory and  
then automatically resends it to another location. This can be  
useful feature if you are travelling.  
To enter spaces, press the pace One Touch key.  
To enter hyphens, press the Hyphen key  
To enter pauses (i.e., to wait for long distance or outside  
lines), press the Pause key.  
You must program a forwarding number before you can  
To move the cursor to make corrections, press the Yes  
and No keys.  
!
set the unit to Fax Forwarding mode.  
6 Press the Start key to save your entry.  
1 Press the Select Function key.  
7 Press the Select Function key to finish.  
2 Press the 9/User Program One Touch key. The display  
shows  
1:FUNC. PROGRAMMING.  
3 Using the numeric keypad, press 6. The display shows  
6:FORWARDING NO. PRG.  
4 Press theYes key. The display shows  
NO=<FORWARDING NO.>.  
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Working with Dual Access  
Overview  
Your fax machine’s dual access feature allows you to load  
What You Can Do While Receiving a  
and prepare to transmit (send) a document while your fax  
machine is receiving or sending another fax from memory.  
This feature increases your productivity and reduces the time  
you spend waiting for operations to finish.  
Fax  
While your unit is receiving a fax, you can:  
• Load another document and prepare it for transmission.  
You can continue to load documents as long as memory is  
available in your unit. When the fax has been received,  
the faxes you have loaded will automatically be sent.  
• Continue to receive faxes while earlier received messages  
are printing, if your unit is set to receive faxes into  
memory.  
What You Can Do While Sending a  
Fax  
After your fax machine has finished scanning a document  
into memory—and while it is transmitting from memory—  
you can:  
• Load another document and prepare it for transmission.  
You can continue to load documents as long as memory is  
available in your fax machine. When the first transmission  
is complete, the next fax will automatically be sent.  
• Make copies.  
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What You Can Do While Making  
Copies  
While your unit is making copies, you can:  
• Continue to receive faxes while copies are printing, if  
your unit is set to receive faxes into memory.  
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Reports  
Overview  
Activity Report  
Understanding Reports  
Your fax machine provides a variety of useful reports. These  
help you understand the machine’s current settings,  
programming and operations.  
What is it?  
The activity report provides a record of your fax machine’s  
communications.  
The reports are:  
• Activity Report  
What information does it provide?  
• The total amount of time spent sending faxes (“Calling”)  
and the total amount of time spent receiving faxes  
(“Called”).  
• The date, time and duration (S, R-TIME) of each  
transmission or reception.  
• The name or telephone number of the fax machine you  
were communicating with (DISTANT STATION ID). If you  
were sending a fax, the telephone number or the Location  
ID is printed. If you were receiving a fax, the remote fax  
machine’s Personal ID or its telephone number is printed.  
• Broadcast Confirmation Report (MCF)  
• Broadcast Entry Report  
• Confidential Reception Report  
• Configuration Report  
• Message Confirmation Report  
• Phone Directory  
• Power Outage Report  
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• The communication mode used for each transmission or  
reception (Communication Codes).  
• The number of pages sent or received.  
• The result of each communication (Results Codes).  
• Service codes. Be sure to report these diagnostic codes if  
you contact your Authorized OKIFAX Dealer about  
communication problems.  
How to Interpret  
Refer to “What information does it provide?” for this report.  
For information on Communication Codes and Result Codes,  
refer to “Codes Used in Reports.”  
Your Authorized OKIFAX Dealer will work with you to  
interpret the service codes (if any) that appear on this report.  
This report does not list messages that were received  
without errors.  
Broadcast Confirmation Report  
(MCF)  
!
How to Print  
1 Press the Select Function key.  
What is it?  
Use this report to confirm the results of a multiple-location  
transmission (broadcast).  
2 Press the 6/Report Print One Touch key. The display  
shows  
What information does it provide?  
• The date and time at which the broadcast started.  
• The total amount of time used to complete the broadcast.  
• The Location ID, the number of pages sent, and the result  
of the communication (for each location)  
1:ACTIVITY REPORT.  
3 Press theYes key. The report prints.  
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How to Print  
1 Press the Select Function key.  
Broadcast Entry Report  
2 Press the 6/Report Print One Touch key. The display  
What is it?  
shows 1:ACTIVITY REPORT.  
This report is a confirmation of the entries you have made  
while programming a multiple-location transmission  
(broadcast). Each time you program a multiple-location  
transmission (broadcast), your fax machine gives you the  
option of printing this report to confirm your entries.  
3 Using the numeric keypad, press 2.  
The display shows 2:BROADCAST MCF.  
or  
Press the No key repeatedly until the report you want to  
print appears on the display.  
What information does it provide?  
• The Location ID of the One Touch keys and Auto Dial  
codes you have selected.  
• Telephone numbers you have entered using the numeric  
keypad.  
4 Press theYes key. The report prints.  
How to Interpret  
Refer to “What information does it provide?” for this report.  
For information on Results Codes, refer to the “Reports,  
Codes Used in Reports” section of this handbook.  
How to Print  
Each time you program a multiple-location transmission  
(broadcast), your fax machine gives you the option of  
printing the Broadcast Entry Report to confirm your entries.  
Refer to Performing a Broadcast Operation for details.  
How to Interpret  
Refer to “What information does it provide?” for this report.  
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How to Print  
Confidential Reception Report  
This report prints automatically each time your fax machine  
receives a confidential message into a mailbox.  
What is it?  
This report is an automatically printed notice that your fax  
machine has received a confidential message into a mailbox.  
How to Interpret  
Refer to “What information does it provide?” for this report.  
For Service Codes, refer to yourAuthorized OKIFAX Dealer.  
Your dealer will work with you to interpret the service codes  
(if any) that appear on this report.  
What information does it provide?  
• The date the message was received.  
• The total amount of time spent Sending or Receiving (S,  
R-TIME).  
• The Location ID or telephone number of the fax machine  
you were communicating with (DISTANT STATION ID).  
• The number of the mailbox that received the message.  
• The number of pages received.  
• The result of the communication (Results Codes).  
• Service codes. Be sure to report these diagnostic codes if  
you contact your Authorized OKIFAX Dealer about  
communication problems.  
Configuration Report  
What is It?  
The configuration report is a list of the current operational  
settings of your fax machine.  
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What Information Does it Provide?  
• The current settings of all user functions (except for One  
Touch Parameter settings, which appear in the telephone  
directory).  
• The Sender ID (ID=), TSI/CSI (TEL NO.), and call back  
number currently programmed into your fax machine.  
• Current dial parameter settings.  
How to Interpret  
The “What information does it provide?” section for this  
report explains the information provided in this report.  
Here is a list of the User Functions. Refer to the “Setting  
Basic Features, User Function Settings” section of this  
handbook for further information.  
User Function Settings List  
01 MCF(SINGLE-LOC.)  
How to Print  
1 Press the Select Function key.  
02 MCF(MULTI-LOC.)  
03 ERR REPORT (MCF)  
04 IMAGE IN MCF  
2 Press the 6/Report Print One Touch key.  
The display shows 1:ACTIVITY REPORT.  
3 Using the numeric keypad, press 4.  
The display shows 4:CONFIGURATION.  
Or  
05 SENDER ID  
06 MONITORVOLUME  
07 BUZZERVOLUME  
08 CLOSED NETWORK  
09 TX MODE DEFAULT  
10 T/F TIMER PROG.  
11 RING RESPONSE  
12 DISTINCTIVE RING  
13 1’ST PAPER SIZE  
14 2’ND PAPER SIZE  
Press the No key repeatedly until the report you want to  
print appears on the display.  
4 Press theYes key. The report prints.  
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15 USER LANGUAGE  
16 INCOMING RING  
17 REMOTE RECEIVE  
18 MEM./FEEDER SW.  
19 NOT USED  
What information does it provide?  
• The date of the communication.  
• The total amount of time spent Sending or Receiving (S,  
R-TIME).  
• The Location ID or telephone number of the fax machine  
you were communicating with (DISTANT STATION ID).  
• The communication mode used (Communication Codes).  
• The number of pages sent or received.  
• The result of the communication (Results Codes)  
• Service codes. Be sure to report these diagnostic codes if  
you contact your Authorized Service Dealer about  
communication problems.  
• If the fax was transmitted from memory (not directly from  
the feeder), a portion of the first page prints after the  
report. If you do not want this portion of the first page to  
print, set User Function 04, Image in MCF, OFF. Refer to  
the “Setting Basic Features, User Function Settings”  
section of this handbook.  
20 ECM FUNCTION  
21 REMOTE DIAGNOSIS  
22 PC/FAX SWITCH  
23 ONE TOUCH PARAM  
Message Confirmation Report (MCF)  
What is it?  
This report provides information about your last single-  
location fax transmission or polling transmission.  
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4 Using the numeric keypad, enter the 2-digit number of the  
How to Print  
You can set your fax machine to print a message confirmation  
report after every transmission (automatic) or you can print a  
report only when you want to (manual).  
function you want to change.  
01 is for MCF(SINGLE-LOC.)  
The report automatically prints after each single-location  
transmission or polling transmission.  
Automatic  
02 is for MCF(MULTI-LOC.)  
The report automatically prints after each multiple-  
location transmission.  
Follow this procedure to set your fax machine to print a  
message confirmation report after every transmission.  
1 Press the Select Function key.  
The display shows the name of the selected function.  
2 Press the 9/User Program One Touch key.  
MCF(SINGLE-LOC.)  
or  
The display shows  
02 is for MCF(MULTI-LOC.)  
1:FUNC. PROGRAMMING.  
5 Repeatedly press the No key until the setting you want  
(ON or OFF) appears in the display.  
3 Press theYes key. The display shows  
6 Press the Yes key to confirm your selection.  
The name of the next function setting appears in the  
display.  
FUNCTION NO. [ ].  
7 Press the Select Function key to finish.  
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On Demand (Manual)  
What information does it provide?  
• The Location ID and main fax number for each One Touch  
key and Auto Dial code.  
• The alternate number for each One Touch key.  
• The One Touch Parameter settings for each One Touch  
key.  
After transmission, press the Copy key once (with no  
documents loaded) to see a report confirming your  
transmission on the display.  
To print the report, press the Copy key a second time.  
• A listing of all of the One Touch keys and Auto Dial codes  
included in each group.  
How to Interpret  
Refer to “What information does it provide?” for this report.  
For information on Communication Codes and Results  
Codes, refer to the “Codes Used in Reports” section of this  
handbook.  
How to Print  
1 Press the Select Function key.  
2 Press the 6/Report Print One Touch key.  
For Service Codes, refer to yourAuthorized OKIFAX Dealer.  
Your dealer will work with you to interpret the service codes  
(if any) that appear on this report.  
The display shows 1:ACTIVITY REPORT.  
3 Using the numeric keypad, press 3.  
The display shows 3:PHONE DIRECTORY  
or  
Phone Directory  
Press the No key repeatedly until the report you want to  
print appears on the display.  
What is it?  
4 Press theYes key. The report prints.  
This report provides a complete listing of all of the telephone  
numbers programmed into your fax machine’s One Touch  
keys, Auto Dial codes and groups.  
How to Interpret  
Refer to “What information does it provide?” for this report.  
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What information does it provide?  
• All faxes received into memory but not printed,  
• The date and time the faxes were received,  
• The Sender ID for each fax.  
• Faxes in memory waiting to be sent, when they were  
scheduled to be sent, and the intended recipient.  
Power Outage Report  
What is it?  
This report automatically prints if power is interrupted. It lists  
all messages lost because of the power outage.  
Certain information stored in your fax machine is lost if  
power is interrupted under these circumstances:  
How to Print  
This report automatically prints if power is interrupted.  
• If there is no optional memory expansion board installed.  
• If there is optional memory installed, but power has been  
interrupted for more than one hour.  
In these cases, any documents stored in the fax machine’s  
memory are erased.  
How to Interpret  
Refer to “What information does it provide?” for this report.  
These items are usually faxes in personal boxes and faxes not  
printed because there was no paper in the machine.  
The information in this report can help you identify and  
reconstruct any documents that were lost.  
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Message Confirmation Report  
Printing Reports  
You can set your fax machine to print a message  
confirmation report after every transmission (automatic) or  
you can print a report only when you want to (on demand  
[manual]).  
Activity Report  
Refer to the “Using 6/Report Print One Touch Key”  
section, below.  
Broadcast Confirmation Report (MCF)  
Refer to the “Using 6/Report Print One Touch Key”  
section, below.  
Automatic  
Set User Functions 01 and 02 to on. Refer to the “Reports,  
Message Confirmation Report, How to Print” section of  
this handbook.  
Broadcast Entry Report  
Each time you program a multiple-location transmission  
(broadcast), your fax machine gives you the option of  
printing the Broadcast Entry Report to confirm your  
entries.  
On Demand (Manual)  
After transmission, press the Copy key once (with no  
documents loaded) to see a report confirming your  
transmission on the display.  
Refer to the “Sending a Fax to Multiple Locations  
(Broadcasting) section of this handbook.  
To print the report, press the Copy key a second time.  
Phone Directory  
Confidential Reception Report  
Refer to the “Using 6/Report Print One Touch Key”  
section, below.  
Power Outage Report  
This report prints automatically each time your fax  
machine receives a confidential message into a mailbox.  
Configuration Report  
This report automatically prints if power is interrupted.  
Refer to the “Using 6/Report Print One Touch Key”  
section, below.  
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Using 6/Report Print One Touch key  
Using this key allows you to print four reports: Activity  
Report, Broadcast Confirmation Report, Configuration  
Report, and Phone Directory.  
Codes Used in Reports  
Three types of codes are used in reports.  
• Communication Codes  
• Result Codes  
1 Press the Select Function key.  
• Service Codes  
2 Press the 6/Report Print One Touch key. The display  
shows 1:ACTIVITY REPORT.  
Communication Codes  
Communication codes indicate the communication mode  
used for a communication.  
If you want to print an Activity Report, skip to step 4.  
3 Press the No key repeatedly until the report you want to  
print appears on the display.  
B.C  
Or  
Multiple-location transmission (broadcast).  
BOX  
Enter 2 for BROADCAST MCF (Broadcast Confirmation  
Report)  
Reception into a personal mail box.  
CALLING  
Enter 3 for PHONE DIRECTORY  
Enter 4 for CONFIGURATION  
A communication initiated by your fax machine  
CALLED  
The PROTOCOL DUMP report contains information  
meaningful only to service technicians.  
!
A communication initiated by a remote fax machine.  
4 Press theYes key. The report prints.  
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R_JAM  
A paper jam occurred in your fax machine while it was  
Result Codes  
Result codes indicate the results of communications.  
receiving a fax, and it was unable to receive the entire  
message in memory.  
BUSY  
The other machine’s line was busy or there was no answer.  
S_JAM  
A document jam occurred.  
STOP  
The Stop key was pressed, ending the communication  
session.  
CANCL  
A message was erased after being held in memory for 10  
days.  
COMP  
A multiple-location transmission was completed.  
COVER  
Service Codes  
For Service Codes, refer to yourAuthorized OKIFAX Dealer.  
Your dealer will work with you to interpret the service codes  
(if any) that appear on this report.  
The cover was opened during the communication.  
NO  
The transmission or reception failed.  
OK  
The communication was completed successfully.  
PUNIT  
This error code indicates a problem with the printing unit.  
Contact service. Refer to the “Service and Support”  
section of this handbook.  
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Problem Solving  
Overview  
2 Pull out the jammed document.  
Clearing a Document Jam  
When a document jams while being faxed or scanned, your  
fax machine beeps, the red Alarm indicator lights, and  
DOCUMENT JAM appears in the display. If the jammed  
document looks as if it is positioned straight in your feeder,  
press the Stop key to try to feed the document the rest of the  
way through the feeder. If this fails, follow the instructions  
below.  
1 Grasp the control panel. Pull it up until it releases. Swing  
3 Push the control panel back down until it locks.  
the control panel up and out of the way.  
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1 Lift the document table and swing it out of the way.  
Clearing a Paper Jam  
If the Alarm indicator lights and your fax machine displays  
PAPER JAM or NO PAPER when the paper tray still contains  
paper, there may be one or more sheets of paper jammed in  
the machine.  
If you are out of paper, refer to the “Installation, Loading  
Paper” section of this handbook.  
To clear a paper jam, follow the instructions below.  
If you experience paper jams often, the type of paper  
!
you are using may be the problem. For best results,  
select paper developed specifically for photocopying or  
laser printing. Be sure to fan the paper before loading it  
into your paper tray.  
2 Push the buttons on the side of the copy stacker until you  
hear a click. Lift the copy stacker up.  
Make sure User Function 13, 1’ST PAPER SIZE is set  
for the size paper you are using. Refer to the “Setting  
Basic Features, User Function Settings” section of this  
handbook.  
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3 Lift the image drum cartridge out and set it aside.  
4 Pull out any paper you see jammed inside the machine.  
5 Pull out the paper tray. If any paper in the tray is damaged,  
Warning: Never expose the image drum unit to light for  
remove and replace it.  
!
more than five (5) minutes. Never expose the image  
drum unit to direct sunlight. Never touch the surface of  
the green drum inside the image drum unit.  
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6 Push the paper down until it is under the plastic tabs.  
9 Place the image drum unit back into your fax machine. To  
make sure that the image drum is positioned correctly,  
press down firmly on both of the locations on the drum  
marked “PUSH.”  
7 Make sure the paper stop in the tray is properly adjusted:  
not too loose, not too tight.  
10 Close the copy stacker and push down until you hear a  
click. Be sure both sides are latched.  
11 Close the document table.  
8 Slide the paper tray all the way back into the fax machine.  
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If you cannot remove jammed paper using the  
procedure above and most of the jammed sheet has  
emerged from the machine, use the following method.  
You will probably need someone to help you.  
Open the document stacker and copy stacker (steps 1  
and 2 above).  
Reach between the two stackers and push back the blue  
output guide while pulling the paper out. Do not force  
the paper: you could damage the mechanism or leave  
paper fragments in it.  
Printing a Cleaning Page  
!
If you notice repeating marks or imperfections on your  
printouts, try printing a cleaning page.  
The cleaning page process  
• Removes residual impurities from printing surfaces.  
• Reduces problems such as repeating marks, blotching, and  
shading.  
To print a cleaning page:  
1 Make sure there are no messages in memory.  
2 Press the Select Function key.  
3 Press the 10/Message Print from Memory key.  
4 Press the Yes key. The cleaning page prints.  
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gently wipe the lens surface of the LED array (refer to Step 8).  
If the print density does not improve, replace the toner  
cartridge.  
Replacing the Toner Cartridge  
The number of pages you can print with one toner cartridge  
varies depending on the type of documents you usually  
receive or copy. A toner cartridge will print about 2,000  
letter-size pages at a typical print coverage of 4% (equivalent  
of CCITT No. 1 test chart).  
Warning: Be careful when handling the toner cartridge.  
!
Do not let toner spill on your clothing or other porous  
materials. Use cold water to clean up spilled toner; hot  
water causes the stain to set.  
The first toner cartridge in your new fax machine has  
1 Lift the document table into an upright position.  
!
to fill the drum reservoir and saturate the developing  
roller with toner. For this reason, it will need to be  
replaced sooner than subsequent cartridges—after  
about 1,000 pages.  
If your fax machine displays TONER LOW or REPLACE  
TONER CART., replace the toner cartridge with a new one  
soon. If print density is high enough, you can continue to use  
the toner cartridge without replacing it until print quality  
becomes unacceptable. Keep in mind that if you don’t  
replace the cartridge soon, there is a risk that a fax will be  
unreadable when it prints using an empty cartridge.  
If the print density becomes low even before your fax  
machine displays TONER LOW or REPLACE TONER CART.,  
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2 Push in the cover release buttons on the side of the copy  
4 Remove the new toner cartridge from its package and  
gently shake it from side to side to distribute the toner.  
Then carefully peel the white plastic tape from the bottom  
of the toner cartridge.  
stacker until you hear a click. Lift the copy stacker.  
5 With the ridged side facing up and the lever on your right,  
insert the toner cartridge into the image drum unit. Slide  
the left end of the cartridge in first, then lower the right  
end into place.  
3 Pull the blue lever on the old toner cartridge all the way  
toward you. Carefully pull the old toner cartridge out of  
the image drum unit. Dispose of it in the plastic bag you  
received with your new cartridge.  
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6 Once the toner cartridge is in place, push the lever all the  
way toward the back of the fax machine to secure it and  
release the toner.  
8 Close the copy stacker and push down until you hear the  
copy stacker click into place. Be sure that the cover  
latches on both sides.  
7 Using the cleaning wipe provided with your new toner  
cartridge, gently wipe back and forth across the full length  
of the LED array. Let the array dry completely.  
9 Close the document table.  
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For Your Safety: Handling the Toner  
Working with the Image Drum  
Cartridge  
Cartridge  
• Leave unused toner cartridges in their packages until  
needed.  
Cautions:  
• When replacing a toner cartridge, re-use the packaging to  
dispose of the old toner cartridge.  
• Be careful when removing the toner cartridge. Do not let it  
touch your clothing or porous materials. The toner powder  
causes permanent stains.  
!
Never expose the image drum unit to light for more than  
five (5) minutes.  
Never expose the image drum unit to direct sunlight.  
• Small amounts of toner spilled on skin or clothing can be  
readily removed with soap and cold water. Using heated  
water will make removing the stain much more difficult.  
Never touch the surface of the green drum inside the  
image drum unit.  
Be careful not to scratch the green surface when you put  
the drum down on a table or other surface.  
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For Your Safety: Handling the Image Drum  
• Leave unused image drum units in their packages until  
needed.  
• When replacing an image drum unit, re-use the packaging  
to dispose of the old image drum unit.  
• Do not expose these components to light for more than  
five minutes.  
• Never expose the green drum (inside the image drum unit)  
to direct sunlight.  
• Always hold the image drum unit by the ends, never by  
the middle.  
• Never touch the surface of the green drum inside the  
image drum unit.  
• Small amounts of toner spilled on skin or clothing can be  
readily removed with soap and cold water. Using heated  
water will make removing the stain much more difficult.  
The CHANGE DRUM SOON Message  
The CHANGE DRUM SOON message is a warning that the  
image drum cartridge in your fax machine may be  
approaching the end of its usable life, which is  
approximately 20,000 pages, depending on the length and  
type of document you receive or copy. It appears when the  
drum has used up approximately 90% of its life, based on an  
internal calculation.  
This message does not mean that you must replace the image  
drum immediately, nor does it cause your fax machine to stop  
working. In most cases, your image drum still has at least  
10% of its productive life left. You can continue to use the  
image drum as long as print quality is acceptable. However,  
you should have a replacement image drum and toner  
cartridge handy. Replace the drum when print quality  
deteriorates below an acceptable level.  
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2 Push in the cover release buttons on the side of the copy  
When to Replace the Image Drum Cartridge  
You need a new image drum if the faxes you receive are light  
or have vertical streaks in them and you are not out of toner,  
or if your fax machine displays a CHANGE DRUM message.  
Contact your Authorized OKIFAX Dealer to order one.  
stacker until you hear a click. Lift the copy stacker.  
You must replace the toner cartridge when you replace  
!
the image drum.  
The life of an image drum depends on a number of factors,  
including temperature and humidity, the type of paper you  
use, and the number of pages per job.  
3 Remove the old image drum unit (with its toner cartridge),  
wrap it in the packaging materials from your new image  
drum unit, and discard it.  
Replacing the Image Drum Cartridge  
1 Lift the document table into an upright position.  
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4 Remove the protective sheet from the new image drum  
6 Install a new toner cartridge. Remove the new toner  
cartridge from its package and gently shake it from side to  
side to distribute the toner. Then carefully peel the white  
plastic tape from the bottom of the toner cartridge.  
unit.  
7 With the ridged side facing up and the lever on your right,  
insert the toner cartridge into the image drum unit. Slide  
the left end of the cartridge in first, then lower the right  
end into place.  
5 Insert the new image drum unit into your fax machine. To  
ensure that the image drum is positioned correctly, press  
down firmly on both of the locations on the image drum  
marked “PUSH.”  
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8 Once the toner cartridge is in place, push the lever all the  
way toward the back of the fax machine to secure it and  
release the toner.  
10 Close the copy stacker and push down until you hear the  
copy stacker click into place. Be sure that the cover  
latches on both sides.  
9 Using the cleaning wipe provided with your new toner  
cartridge, gently wipe back and forth across the full length  
of the LED array. Let the array dry completely.  
11 Close the document table.  
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12 Follow the instructions in the “Resetting the Drum  
Counter” section of this handbook to reset the drum  
counter.  
Resetting the Drum Counter  
Important: Reset the drum counter only when you have  
!
finished installing a new image drum. You can only  
reset the counter when the Change Drum Soon  
message is on the display.  
1 Wait until the time, date, and answering mode appear on  
the display. Then press the Select Function key.  
2 Press the 7/Counter Display One Touch key. The display  
shows DRUM COUNT.  
3 Press the Yes key to clear the image drum unit counter.  
4 Press the Select Function key to finish.  
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Error Messages  
Display Panel Messages  
Messages are listed in alphabetical order by the first letter of  
the message.  
This section lists the status and error messages that may  
appear on the fax machine’s display panel, and explains what  
they mean and how to correct any problem they indicate.  
CHANGE DRUM SOON  
The red Alarm indicator lights when there is an error  
condition.  
The image drum is nearing the end of its projected life.  
Make sure a new drum is available, and replace the drum  
when print quality begins to deteriorate.  
!
Normal Display  
COMMUN. ERROR  
02:13 [nnn]  
There is a problem communicating with a remote fax  
machine. Refer to the “Problem Solving, Problem  
Checklist” section of this handbook for possible causes  
and solutions.  
where nnn = FAX, TEL, PC, T/F, MEM, FWD, or TAD.  
Under normal operating conditions, the top line of the  
display shows the time and the answering mode [nnn]  
CONFIRM PAPER SIZE  
Appears only when the optional PC interface is installed.  
The paper loaded is not the size called for by your  
application software. Check your software printing  
settings and the paper in the paper tray.  
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COVER OPEN  
There is no image drum in the fax machine. Turn the fax  
machine off, install an image drum and toner cartridge  
according to the instructions in this handbook, then turn it  
on again to clear the message.  
The stacker cover is not closed. Press down firmly on the  
cover to make sure it is closed and latched on both sides.  
DOCUMENT JAM  
CONFIRM AND “STOP”  
[FAX]  
PAPER JAM  
CHECK PAPER OR PATH  
[FAX]  
A document to be faxed or scanned has jammed in the  
scanner. Refer to the “Problem Solving, Clearing a  
Document Jam” section of this handbook.  
Paper may be jammed inside the printing mechanism.  
Check the paper path and remove any jammed paper.  
Refer to the “Problem Solving, Clearing a Paper Jam”  
section of this handbook.  
DOCUMENT MIS-FEED[FAX]  
RELOAD DOCUMENT  
PAPER MIS-FEED  
[FAX]  
CHECK PAPER OR PATH  
A document to be faxed or scanned has not fed into the  
scanner properly. Remove the document and reload it into  
the document.  
Paper is jammed feeding from the paper tray into the  
printer. Check the paper path and remove any jammed  
ERROR 77  
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paper. Refer to the “Problem Solving, Clearing a Paper  
Jam” section of this handbook.  
PRINTER ALARM 4 [FAX]  
PLEASE CONFIRM  
Open and close the cover. If this does not clear these  
messages, turn off your fax machine and contact your  
Authorized OKIFAX Dealer for service. Refer to the  
“Service and Support” section of this handbook.  
NO PAPER  
REPLACE PAPER  
[FAX]  
The paper tray is out of paper. Add more paper. If there is  
paper in the tray, this message may indicate that paper has  
jammed while feeding into the printer. Check the paper  
path and remove any jammed paper. Refer to the “Problem  
Solving, Clearing a Paper Jam” section of this handbook.  
REPLACE TONER CART.  
Toner is running low in the toner cartridge. Replace the  
cartridge as soon as possible. When you close the cover  
after replacing the toner cartridge, the message clears.  
If you run out of paper while printing a fax, the remainder  
of the fax is stored in memory, and a MSG IN MEMORY  
message appears. After you reload paper, stored faxes print  
automatically.  
PRINTER ALARM 2  
PLEASE CONFIRM  
[FAX]  
or  
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Reading the Print Counters  
Problem Checklist  
The print counters count the number of pages your fax  
machine has printed or scanned in its lifetime. If you are  
experiencing a problem, a service person may ask you to  
check these counters.  
Your fax machine is a complex machine with many features  
and functions. Many problems you experience may be due to  
improper programming. If you are experiencing a problem,  
read through the following list of problems and solutions  
before calling yourAuthorized OKIFAX Dealer for service.  
If your fax machine’s image drum unit has reached the  
!
end of its life, you will also use this function to reset the  
drum counter (you can do this only if the CHANGE  
DRUM SOON message is on the display.  
Refer to the “Problem Solving, Working with the Image  
Drum Cartridge” section of this handbook.  
The display is blank.  
• Make sure your fax machine is turned on. Check the  
power cord to make sure that it is securely plugged into  
the fax machine and into the wall outlet. Check your wall  
outlet to make sure that it has power.  
1 Press the Select Function key.  
Nothing happens when you press the control panel  
2 Press the 7/Counter Display One Touch key.  
keys.  
The display shows your print unit counter.  
• Open and close the upper cover.  
• If that does not solve the problem, turn the fax machine  
off, wait ten seconds, then turn it on again.  
3 Press the No key. The display shows the scanning unit  
counter.  
4 Press the Select Function key to finish.  
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The display tells you to replace paper even though  
Your fax machine won’t dial.  
• Check the power cord and wall outlet.  
there is paper in the paper tray.  
• Make sure that your telephone line (not your external  
telephone or handset) is connected to the LINE outlet on  
the back of your fax machine. Refer to the “Installation,  
Connecting the Telephone Line” section of this  
handbook.  
• If you have an external telephone connected, lift the  
handset and check for a dial tone. If you do not hear one,  
there may be a problem with your telephone line. If you  
do hear a dial tone, your fax machine may be using the  
wrong dialing method (pulse or tone) for your area. If you  
hear changing tones instead of dialing pulses and you  
know that your area uses pulse dialing, you should adjust  
the setting for Dial Parameter MF(TONE)/DP(PULSE).  
Refer to the “Setting Basic Features, Dial Parameter  
Settings” section of this handbook.  
• Make sure that the paper is properly stacked in the tray,  
then check for a paper jam in the paper feed path.  
Your documents jam in the scanner.  
• Check the document for wrinkles, tears or other damage. If  
it is damaged, try making a copy of the document on a  
photocopier and faxing or scanning the copy.  
• Make sure there are no staples or paper clips and that the  
paper is clean and dry.  
• Make sure the document is not wider than your fax  
machine can load.  
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changing the One Touch Parameters for that One Touch  
key. Refer to the “ProgrammingYour Speed Dial Directory,  
One Touch Faxing” section of this handbook.  
The display shows a communication error.  
• A COMMUN. ERROR message indicates any of a number  
of problems.  
• Lastly, either your fax machine or the remote fax machine  
may need servicing. Try sending a fax to another location  
to check your machine.  
You may be trying to communicate with an incompatible  
fax machine (your fax machine can only communicate  
with ITU-T Group 3 fax machines).  
• The remote machine may not be able to perform the  
function that you want, such as polling or confidential  
messages.  
• The remote machine may be out of paper or experiencing  
a paper jam.  
• Bad telephone line conditions can cause communication  
errors. Try sending the fax again and check to make sure  
you are dialing the correct telephone number.  
• If you have to dial a prefix number to get an outside line,  
or if you are dialing internationally, you may need to enter  
a pause (using the Pause One Touch key) after the dial  
prefix or international dialing code to tell your machine to  
wait for a dial tone.  
You sent a fax but the image the remote fax machine  
received was very poor.  
• If your document had a lot of small type, complex  
illustrations, photos, or was very light or very dark, try  
changing your resolution and contrast settings. Refer to  
the “Basic Faxing Operations, Preparing Documents for  
Faxing, Loading Documents” section of this handbook.  
• Copy the document on your fax machine to preview how  
it will transmit. The problem may be caused by telephone  
line interference.  
• Try sending the document again later.  
You sent a fax but it was received completely blank.  
• Make sure that you have loaded your document face  
down.  
• If you have frequent problems communicating with a  
particular remote fax machine, try programming the  
number into one of your One Touch keys and then  
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You keep getting reports you do not want.  
• Message Confirmation Reports can be set to print  
automatically after each single or multiple-location  
transmission; Error Reports can be set to print after each  
failed transmission or reception. Check your user function  
settings and turn off the reports you do not want. Refer to  
the “Reports” section of this handbook.  
You tried dialing with a One Touch key or an Auto  
Dial code but nothing happened.  
• Make sure that something is programmed into the One  
Touch key or Auto Dial code you are using.  
• Check the fax number to make sure it was entered  
correctly. Refer to the “Programming Your Speed Dial  
Directory” section of this handbook.  
• When you are dialing with an Auto Dial code, be sure to  
press the Auto Dial key before you enter the code.  
• If your fax machine has the Dial Parameter, Auto Start  
feature turned off, you will have to press the Start key  
before dialing will begin. Refer to the “Setting Basic  
Features, Dial Parameters Settings” section of this  
handbook.  
The image received on your fax machine was very  
poor.  
• Contact the person sending you the fax and ask them to  
change their resolution and contrast settings. Ask the  
person to make a copy of the document on their fax  
machine to make sure it is working properly. Then ask  
them to send the fax again.  
• If you still have a problem, try making a copy of a  
document on your machine to make sure it is working  
properly. If blotches or recurring marks appear, print a  
cleaning page.  
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• If your fax machine still does not work properly, remove  
the image drum unit. Refer to the “Problem Solving,  
Working with the Image Drum Cartridge” section of this  
handbook. Tap the toner cartridge and replace the  
assembly.  
Your fax machine does not answer the phone or  
receive faxes.  
• First make sure that your fax machine is turned on and the  
power cord is connected to the AC outlet.  
• If you have a handset connected to your fax machine,  
check that there is a dial tone on the phone line.  
• Check the reception mode you are using. Your fax  
machine will not automatically receive faxes in manual  
answering mode [TEL]. In TAD mode, the answering  
machine answers the call first. Refer to the “Setting Basic  
Features, Answering Mode” section of this handbook.  
• If this does not work, you may need to replace your image  
drum cartridge.  
You set your fax machine for delayed transmission  
but it did not send.  
• Check the display to make sure that you have set the  
clock to the correct time. Refer to the “Setting Basic  
Features, Changing the Date and Time” section of this  
handbook.  
Your received documents are light or have vertical  
streaks on them and you are not out of toner.  
• First, print a cleaning page. Press the Select Function key,  
then press the 10/Msg. Print from Memory key, then press  
the Yes key.  
Your fax machine disconnected before you could  
answer a voice request.  
• If that doesn’t help, gently wipe the lens surface of the  
LED array with a soft pad moistened with rubbing alcohol,  
and then see if the machine works properly. Refer to the  
“Problem Solving, Replacing the Toner Cartridge” section  
of this handbook.  
You must answer a voice request while the warbling tone  
is sounding. When you hear the warbling tone, press the  
Voice Request key after picking up your handset.  
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Your fax machine will not poll a remote fax machine.  
• Call the person at the remote fax machine and make sure  
that they have loaded documents and set their fax  
machine in polling transmission mode.  
You want to answer an external telephone but your  
fax machine always answers first.  
• If you are using an external telephone, change your fax  
machine’s incoming ring response setting (User Function  
11). Refer to the “Setting Basic Features, User Function  
Settings” section of this handbook.  
Someone tried to send you a confidential fax but  
nothing happened.  
Your received faxes sometimes look distorted.  
• If the document received is wider or longer than the paper  
you have loaded into your paper tray, your fax machine  
automatically reduces the length of the document to fit on  
your paper.  
You must set up a personal (confidential) mailbox before  
anyone can send you a confidential fax. Refer to the  
“Advanced Operations, Confidential Faxes (Security  
Feature)” section of this handbook.  
• Make sure the person sending you the fax knows the  
correct mail box number.  
• This type of problem could also be communication  
related.  
Your fax machine is connected to a PBX and you  
You are constantly receiving unsolicited advertising  
cannot dial out.  
on your fax machine.  
You must enter your access digit to reach an outside line  
before the telephone number for each number that you  
dial or program into your machine. Also, your fax machine  
must be programmed for PBX operation before it will  
work. Refer to the “Setting Basic Features, Connecting to  
a PBX” section of this handbook.  
• Try using User Function 08, Closed Network Function.  
Refer to the “Setting Basic Features, User Function  
Settings” section of this handbook.  
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The display shows  
FUNCTION NO. [ ].  
Your fax machine does not immediately switch to TEL  
mode when you make or receive a voice call.  
• Try pressing the Stop key. Your fax machine will return to  
standby mode so that you can converse.  
4 Using the numeric keypad, enter 23.  
The display shows  
• This condition may happen infrequently due to telephone  
line conditions, or the type of external telephone used.  
Check the physical line connections (wall outlet and  
cord). If this problem happens often, call your Authorized  
OKIFAX Dealer for service.  
23:ONE TOUCH PARAM  
YES [OT] NO[ ].  
5 Press the One Touch key for the location whose settings  
you want to change.  
The display shows  
You are experiencing problems communicating with a  
remote location in a very noisy telephone area.  
• Set up a One Touch key for that location and try turning  
Echo Protection on for that One Touch key. This helps the  
machine overcome noise and echo problems on the phone  
line.  
ECHO PROTECTION, [OFF].  
6 Press the No key to switch Echo Protection on.  
7 Press the Yes key to confirm your selection.  
The display shows  
To do this;  
1 Press the Select Function key.  
23:ONE TOUCH PARAM. [ ].  
2 Press the 9/User Program One Touch key.  
The display shows  
8 Press the Select Function key to finish.  
1:FUNC. PROGRAMMING.  
Change the Echo Protection setting to off if you change  
!
the location the One Touch key is used for.  
3 Press theYes key.  
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Firmware  
Serial Number of Your Fax Machine  
Firmware is a category of memory chips that hold their  
content without electrical power and include ROM, PROM,  
EPROM and EEPROM technologies. Firmware becomes  
“hard software” when holding program code.  
The serial number of your fax machine is on a label on the  
side or back of your fax machine.  
The label will say “S/N”.  
An example serial number is: 401A0154693.  
This “hard software” is kept in semi-permanent memory. It  
will not be forgotten when the power is shut off. Firmware  
programs can be altered, and are frequently revised.  
An EPROM is typically erased by using intense ultraviolet  
light.  
Identifying Your Current Firmware Version  
You may be asked for the firmware version number if you call  
for service.YourAuthorized OKIDATA Service Dealer will  
work with you to identify the firmware version of your fax  
machine.  
Upgrading Your Firmware  
Consult the store location where you purchased your fax  
machine, or call 1-800-654-3282 (1-800-OKIDATA) for the  
location of the nearest Authorized OKIDATA Service Dealer.  
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Security  
Overview  
Confidential Faxes  
Rejecting Unsolicited (Junk) Fax  
Messages  
Fax machines are often placed in public places where  
everyone can look through the received faxes. If you are  
communicating with another Oki fax-capable unit, you can  
use the confidential fax feature. The receiving machine will  
store the message in a personal (confidential) mailbox (in the  
machine’s memory) and will not print it until a password is  
entered. This is an exclusive Okidata feature; you cannot use  
it with another manufacturer’s fax machines.  
Closed Network Option  
The closed network option lets you set your fax machine to  
only transmit faxes to or receive faxes from locations  
programmed into One Touch keys or Auto Dial numbers. You  
can also set it to receive faxes only from those programmed  
locations. This is one way of reducing the number of  
unsolicited faxes you receive, such as advertisements.  
To send a confidential fax, you must know in advance  
!
the mailbox the message should be sent to. Ask the  
person who will receive the fax to tell you their mailbox  
number.  
For more information on working with Confidential Faxes,  
refer to the “Advanced Operations, Confidential Faxes”  
section of this handbook.  
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To use the closed network function, follow the instructions  
below.  
5 Press the No key until the setting you want appears in  
the display.  
RX: limits reception only.  
T/R: limits both transmission and reception.  
OFF: no limits on transmission or reception.  
1 Press the Select Function key.  
2 Press the 9/User Program One Touch key. The display  
shows  
6 Press the Yes key to confirm the new setting.  
1:FUNC. PROGRAMMING.  
7 Press the Select Function key to finish.  
3 Press theYes key. The display shows  
FUNCTION NO. [ ].  
4 Using the numeric keypad, enter 08. The display shows  
08:CLOSED NETWORK nnn  
Where nnn is the current setting of this function.  
The settings are: RX, T/R, or OFF  
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Safety  
Overview  
Your fax machine is designed to be grounded electrically  
and is equipped with a three-wire grounded power cord.  
For your safety, do not attempt to defeat your power cord’s  
grounding plug.  
Installation Hints  
• Install your fax machine in a dust-free location away from  
direct sunlight.  
• The power outlet should be located near the equipment  
and should be easily accessible.  
• The TEL port on the back of the unit is only suitable for  
two-wire devices. Not all standard telephones will respond  
to incoming ringing when connected to an extension  
socket.  
• This equipment may not necessarily provide for the  
effective hand-over of a call from a telephone connected  
to the same line.  
• Do not plug your fax machine into a power source shared  
by equipment that produces electrical noise (i.e., air  
conditioners, etc.).  
• Leave electronic adjustments to authorized service  
personnel.  
• The LINE terminal connects your fax machine to a  
standard telephone line. To avoid damage to your  
telephone system or to the fax machine, do not plug your  
fax machine into anything other than a standard RJ-11C  
jack.  
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Operation and Maintenance  
Handling the Consumables  
• Use a dry cloth to clean the control panel and the main  
body of the unit.  
Toner Cartridge  
• Leave unused toner cartridges in their packages until  
needed.  
• Aside from replacing the toner and image drum cartridge,  
do not disassemble or attempt to service this unit yourself.  
Refer to a qualified technician for service.  
• Pull out the AC plug before trying to remove any objects  
that may have fallen into the machine.  
• If the unit becomes physically damaged, disconnect the  
power cord immediately and arrange for its repair or  
disposal.  
• When replacing a toner cartridge, re-use the packaging to  
dispose of the old toner.  
• Be careful when removing the toner cartridge. Do not let it  
touch your clothing or porous materials. The toner powder  
causes permanent stains.  
• Small amounts of toner spilled on skin or clothing can be  
readily removed with soap and cold water. Using heated  
water will make removing the stain much more difficult.  
• When relocating your OKIFAX, always disconnect the  
telephone line before disconnecting the power cord, then  
reconnect the power cord first.  
• This unit is not designed to be used in parallel with any  
other telephone devices.  
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Image Drum Cartridge  
• Leave unused image drum units in their packages until  
needed.  
Emergency First Aid  
If toner is swallowed  
Dilute by giving two glasses of water and induce vomiting  
by administering Syrup of Ipecac (follow the  
manufacturer’s instructions). Seek medical attention.  
Never attempt to induce vomiting or give anything by  
mouth to a person who is unconscious.  
• When replacing an image drum unit, re-use the packaging  
to dispose of the old image drum unit.  
• Do not expose these components to light for more than  
five minutes.  
• Never expose the green drum (inside the image drum unit)  
to direct sunlight.  
If toner is inhaled  
• Always hold the image drum unit by the ends, never by  
the middle.  
Take person to an open area for fresh air. Seek medical  
attention.  
• Never touch the surface of the green drum inside the  
image drum unit.  
• Small amounts of toner spilled on skin or clothing can be  
readily removed with soap and cold water. Using heated  
water will make removing the stain much more difficult.  
If toner gets in the eyes  
Flush eyes with large quantities of cool water for 15  
minutes, keeping eyelids open with fingers. Seek medical  
attention.  
For more information  
Refer to the Material Safety Data Sheet in the “Warranty,  
Regulatory Information, and Specifications” booklet  
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Service and Support  
Overview  
Much of this information is valid for the United States and  
Canada only.  
Okidata on the Internet  
For the latest product information answers to common  
questions, and other support, visit Okidata’s Web site:  
Okidata is firmly committed to the satisfaction of our  
customers. If you have a problem that your customer  
documentation cannot solve, contact these sources for  
service or support:  
http://www.okidata.com  
Contacting Okidata Customer  
Support  
Your Dealer  
Consult the store location where you purchased your fax  
machine, or call 1-800-654-3282 (1-800-OKIDATA) for the  
location of the nearest Authorized OKIDATA Service Dealer.  
For quick answers to commonly asked questions, call 1-800-  
654-3282 (1-800-OKIDATA), United States and Canada only.  
Please be sure that you are calling from a telephone close to  
your fax machine, so you can describe your problem  
accurately.  
• Prices and minimum charges may vary.  
• Proof of purchase is required for warranty work. Be sure to  
retain your purchase documents.  
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Okidata Customer Support is available 24 hours a day, 7 days  
a week (United States and Canada only). The system can  
provide immediate assistance with:  
Supplies  
• Toner Cartridge: Order Number 52106701.  
• Image Drum: Order Number 56116901.  
• Basic Operating Procedures  
• Sales and Service Referrals  
• Parts and Consumable Referrals  
• Product Information  
Options  
• 1 MB Non-battery backup memory expansion card: Order  
Number 70029101.  
• 2 MB Non-battery backup memory expansion card: Order  
Number 70029201.  
• 1.5 MB Battery backup memory expansion card: Order  
Number 70031501.  
• 2.5 MB Battery backup memory expansion card: Order  
Number 70031601.  
• 4 MB Battery backup memory expansion card: Order  
Number 40231622.  
• Second Paper Tray, model UST-550, with 500-page  
additional capacity: Order Number 70029401.  
• Telephone Handset: Order Number 70031801.  
• 33.6 K BPS Modem Upgrade: Order Number 40838501  
• MFP Option Kit: Order Number 70035201  
Customer Service Representatives are not trained to  
!
provide assistance with the use of commercial software  
packages. Please consult your application’s manual for  
availability of their support.  
Purchasing Supplies and Options  
Before you order, have the correct part number and  
description of the item.  
• Consult the Authorized OKIFAX Dealer where you  
purchased your fax machine.  
• Call 1-800-654-3282 (1-800-OKIDATA) for the nearest  
Authorized Sales and Service location.  
• Check office supply catalogs or your local stationery  
store. Most carry Okidata brand supplies.  
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User Function Settings  
Overview  
User function settings allow you to customize the general  
operation of your fax machine. Refer to the following User  
Function Settings List to determine which settings you may  
need to change, then refer to the “Changing Your User  
Function Settings” part of this section to make the change.  
02 MCF(MULTI-LOC.)  
This function automatically prints a Message  
Confirmation Report after each multiple-location  
transmission. The report provides information about the  
transmission. Refer to the “Reports, Message  
Confirmation Report” section of this handbook.  
User Function Settings List  
Available settings are ON (default) and OFF.  
03 ERR REPORT (MCF)  
01 MCF(SINGLE-LOC.)  
This function automatically prints a Message  
Confirmation Report every time an error occurs during a  
transmission or polling transmission operation. The report  
provides information about the transmission. Refer to the  
“Reports, Message Confirmation Report” section of this  
handbook.  
This function automatically prints a Message  
Confirmation Report after each single-location  
transmission or polling transmission. The report provides  
information about the transmission. Refer to the “Reports,  
Message Confirmation Report” section of this handbook.  
Available settings are ON and OFF (default).  
Available settings are ON (default) and OFF.  
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04 IMAGE IN MCF  
07 BUZZERVOLUME  
When a message confirmation of a memory transmission is  
printed, this function adds a portion of the first page of the  
document that was sent. This feature makes it easier to  
identify a fax, but it may present security problems if you  
are sending sensitive documents.  
This function sets the volume of the various tones your  
fax machine emits during operation. Available settings are  
LOW, MIDDLE (default), and HIGH.  
08 CLOSED NETWORK  
This function allows you to program your fax machine to  
refuse to communicate with locations whose telephone  
numbers have not been programmed into your One Touch  
keys or Auto Dial locations. Using this function, you can  
set up a closed network of fax machines. Refer to the  
“Security, Rejecting Unsolicited (Junk) Fax Messages”  
section of this handbook. If you do not want your fax  
machine to transmit faxes to or receive faxes from  
locations outside your network, select T/R. If you only  
want your fax machine to refuse to receive faxes from  
outside your network, select RX.  
Available settings are ON (default) and OFF.  
05 SENDER ID  
This function controls the printing of your fax machine’s  
Sender ID on the faxes you send. Refer to the  
“Programming Required Information, Fax Identification”  
section of this handbook for details. When turned on, the  
Sender ID will be printed on each page slightly outside  
the image area of your document.  
The default setting is ON.  
In order to meet FCC requirements, you must have this  
feature set to ON and have a valid Sender ID  
programmed in your fax machine.  
Available settings are OFF (default), T/R, and RX.  
!
06 MONITORVOLUME  
This function sets the volume for telephone line  
monitoring during dialing.  
Available settings are LOW (default), HIGH, and OFF.  
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09 TX MODE DEFAULT  
11 RING RESPONSE  
Your fax machine is set for the STD (standard) resolution  
setting and the NORMAL contrast setting. If you  
consistently send faxes that require some other  
combination of transmission modes, use this function  
setting to change the default modes. While you are  
programming, the new default combinations appear on the  
lights above the Yes and the No keys. The default is  
STD/NORMAL.  
This function controls how long your fax machine waits  
before answering an incoming telephone call. The  
available settings are 1 RING (default), 5 SECONDS, 10  
SECONDS, 15 SECONDS, or 20 SECONDS.  
At the default 1-ring setting, your fax machine answers  
!
calls immediately, and you will not hear any ring. If you  
need to hear the ring, change to one of the other  
settings.  
10 T/F TIMER PROG.  
When set to the telephone/fax answering mode, your fax  
machine automatically distinguishes between incoming  
voice and fax calls. If the incoming call is a voice call, fax  
machine rings to tell you to pick up the handset. If you do  
not answer, fax machine automatically switches back to  
fax mode to allow the calling party to send a fax. The T/F  
TIMER function controls how long it waits before  
switching back to fax mode.  
Available settings are 20 SECONDS or 35 SECONDS  
(default).  
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12 DISTINCTIVE RING  
14 2’ND PAPER SIZE  
Some telephone carriers offer a service called Distinctive  
Ring. Distinctive Ring lets you have different numbers on  
one line, each with its own distinctive ring. You can then  
use one number exclusively as a fax number without the  
expense of a second line. (Your local telephone carrier can  
provide you with more information about this service,  
which usually has an additional charge.)  
This function allows you to specify the size of the paper  
you are using in the optional second paper tray, and only  
appears if that option is installed. Refer to User Function  
Setting 13, 1’st Paper Size for details.  
15 USER LANGUAGE  
This function allows you to switch between the two  
languages programmed into your fax machine. Available  
settings are ENG. (English, the default) and SPA.  
(Spanish), FRE. (French), or POR. (Portuguese), depending  
on what fax machine language configuration you  
purchased.  
Available settings are OFF (default) and ON.  
You must have your local telephone carrier’s Distinctive  
!
Ring service.Your fax machine must be in FAX or PC  
answer mode, and the PBX dial parameter must be set  
to OFF. Other modes—TEL, TEL/FAX, or TAD—will  
override Distinctive Ring.This feature may not work  
properly if you have a telephone other than a genuine  
Oki optional handset connected to your fax machine.  
13 1’ST PAPER SIZE  
This function allows you to specify the size of paper you  
are using in the paper tray.  
Available settings are letter (default), A4, legal 13, legal  
14, and OTHER.  
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16 INCOMING RING  
Refer to the “Answering Mode, Using Your Fax with an  
Answering Machine [TAD]” section of this handbook.  
Available settings are OFF (default), 00, 11, 22, 33, 44, 55,  
66, 77, 88, 99, **, and ##.  
This function controls the telephone ringing sound your  
fax machine makes when a call comes in. When set to off,  
it does not ring during incoming calls. The available  
settings are:  
ON (default): Only rings when set to Manual Receive  
[TEL] mode or when the RING RESPONSE function is set  
to 5, 10, or 20 seconds.  
OFF: Does not ring when a call comes in.  
DRC (distinctive ring cancel): Rings for each incoming  
call with the same tone, even if you have set function  
setting 12, DISCTINCTIVE RING to on.  
18 MEM./FEEDER SW.  
The fax unit is set to scan documents in and transmit them  
from memory. This function controls how manual feed  
transmissions are performed. Available settings are  
FEEDER (the default setting) and MEMORY.  
19 NOT USED  
20 ECM FUNCTION  
The error correction mode function may help your fax  
machine improve communication in areas where  
telephone line conditions are marginal. Refer to the  
“Problem Solving” section of this handbook for other  
suggestions if you have communication problems.  
Available settings are ON (default) and OFF.  
17 REMOTE RECEIVE  
This function lets you use an attached phone to tell your  
fax machine to switch from telephone to fax mode so it  
can receive an incoming fax. Use the keypad of an  
external telephone to enter the remote receive number you  
have programmed into your fax machine.  
In addition, if your fax machine is in TAD mode, a caller  
can enter the programmed remote receive number after  
leaving a voice message; this enables the fax machine to  
receive a fax from the caller.  
21 REMOTE DIAGNOSIS  
The remote diagnostics feature allows a service person  
remotely to dial and service your fax machine.  
Available settings are ON and OFF (default).  
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22 PC/FAX SWITCH  
Changing Your User Function Settings  
This function is active only when the optional PC  
interface is installed and your fax machine is set to the PC  
Fax answering mode. In that case, incoming faxes are  
saved directly to the PC’s disk without being printed. If  
the PC is turned off or not functioning, the fax machine  
acts as a stand-alone fax machine and prints incoming  
faxes when this PC/FAX SWITCH function is set to ON  
(default). If this function is set to OFF, the fax machine  
will not accept incoming faxes when the PC is turned off  
or not functioning.  
1 Press the Select Function key.  
2 Press the 9/User Program One Touch key.  
The display shows  
1:FUNC. PROGRAMMING.  
3 Press theYes key. The display shows  
FUNCTION NO. [ ].  
23 ONETOUCH PARAM  
4 Using the numeric keypad, enter the 2-digit number of the  
function you want to change. The display shows the name  
of the selected function.  
This function allows you to activate the Echo Protection  
feature for a specific One Touch key, without changing the  
normal settings. Echo Protection can improve  
communication with a location in a noisy telephone area.  
For instructions on changing One Touch Parameters  
settings for a One Touch key, refer to the “Programming  
Your Speed Dial directory, One Touch Faxing” section of  
this handbook.  
5 Repeatedly press the No key until the setting you want  
appears in the display.  
If you are changing the TX MODE DEFAULT settings,  
!
the new settings appear on the lights above the Yes ᮤ  
and the No keys  
6 Press the Yes key to confirm your selection. The name  
of the next function setting appears in the display.  
7 Press the Select Function key to finish.  
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Dial Parameter Settings  
Overview  
2 REDIAL INTERVAL  
Dial Parameter Settings  
This function controls how long your fax machine waits  
between each automatic redial attempt.  
Available settings are from 1 to 6 minutes.  
Default: 3 minutes.  
These functions allow you to control the way your fax  
machine dials telephone numbers. Refer to the Dial Parameter  
Settings List below to determine which settings you may  
need to change, then refer to “Changing Your Dial Parameter  
Settings” part of this section to make the change.  
3 DIAL TONE DETECT  
This function allows your fax machine to wait for and  
detect a dial tone before proceeding with dialing.  
Available settings are ON and OFF.  
Default: OFF.  
Dial Parameter Settings List  
1 REDIAL TRIES:  
This function controls how many times your fax machine  
automatically redials a number that is busy or does not  
answer.  
Available settings are from 0 to 10 tries.  
Default: 3 tries.  
4 BUSY TONE DETECT  
This function allows your fax machine to detect a busy  
tone when sending a fax.  
Available settings are ON and OFF.  
Default: ON.  
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5 MF(TONE)/DP (PULSE)  
7 AUTO START  
This function sets the dialing method. Use the MF setting  
for Touch-Tone dialing, or the DP setting for pulse dialing.  
Default: MF (TONE).  
When this function is turned on, your fax machine  
automatically dials as soon as you press a One Touch key  
or enter an Auto Dial code—you do not have to press  
Start.  
Available settings are ON and OFF.  
Default: ON.  
6 PBX LINE  
Turn this function on if your fax machine is connected to a  
PBX (Private Branch Exchange—a phone system used to  
route internal calls). Once this function has been turned on 8 DIAL PREFIX  
and the access digit function has been programmed using  
the Dial Prefix parameter (below), your fax machine  
recognizes the access digit you use in your PBX to get an  
outside line. Refer to Dial Parameter 8, Dial Prefix  
function for more information.  
Refer to the “Setting Basic Features, Connecting to a  
PBX” section of this handbook for instructions on  
changing this setting.  
If your fax machine is connected to a PBX, use this  
function to specify the access digit used to obtain an  
outside line from your PBX. You can enter a number with  
up to four digits. When this parameter is programmed, the  
fax machine recognizes the access digit when you enter a  
number and automatically pauses for an outside line  
before dialing the rest of the number.  
Refer to the “Setting Basic Features, Connecting to a  
PBX” section of this handbook for instructions on  
changing this setting.  
Available settings are ON and OFF.  
Default: OFF.  
Available settings are ON and OFF.  
Default: OFF.  
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Changing Your Dial Parameter  
Settings  
1 Press the Select Function key.  
2 Press the 9/User Program One Touch key.  
3 On the numeric keypad, press 2. The display shows  
2:DIAL PARAMETER.  
4 Press the Yes key until the display shows the dial  
parameter you want to change.  
5 Repeatedly press the No key until the setting you want  
appears in the display.  
6 Press the Yes key to confirm your selection. The name  
of the next dial parameter setting appears in the display.  
7 Press the Select Function key to finish.  
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Service Function Settings  
Overview  
In many cases, service function settings greatly change the  
way your fax machine operates. To change any of these  
settings, contact your Authorized OKIFAX Dealer.  
3 TIME/DATE PRINT  
This function specifies how the time and date are printed  
on the fax messages you transmit. Available settings are:  
do not print date and time, print date and time at the top of  
the first page only, and print date and time at the top of  
every page.  
Service Function Settings List  
1 LONG DOC. SCAN  
4 TSI PRINT  
Normally fax machine does not scan documents longer  
than 14 inches (360 mm). When this function is on, your  
fax machine can scan and transmit documents of any  
length for up to one hour.  
When this function is on, the phone number of the  
sending fax machine prints at the top of each page of the  
message.  
5 NO TONER MEM.RX  
2 MDY/DMY  
When this function is on, your fax machine automatically  
receives messages in memory when it is low on toner.  
This function specifies how fax machine displays and  
prints the date: month/day/year or day/month/year.  
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Glossary  
Overview  
This glossary contains terms and words you may encounter  
when discussing or reading about fax machines and fax  
communications. Please use these definitions for reference  
only.  
Automatic reduction. Many fax machines will automatically  
reduce documents being transmitted to accommodate the  
effective printing width of the receiving unit. This allows, for  
example, a fax machine with a 10" scanning width to send an  
image 10" wide to a unit with an 8.5" print width; the  
receiving fax machine will receive a reduced-size printout of  
the complete image.  
A4, B4, A3. Standard stationery sizes defined by the  
International Standards Organization, an agency of the  
United Nations. See also Paper sizes.  
Bits per second. See bps.  
Auto Dial. Enables user to store preprogrammed telephone  
numbers in the unit’s memory. Storage capability varies from  
unit to unit.  
Black density. Also called black coverage. The amount of  
nonwhite area on a page. For example, most regular office  
correspondence has a black density well under 10%, due to  
the presence of margins, spaces between words, spaces  
between lines and paragraphs and even spaces within letters  
(such as e and o). However, drawings and photographs have a  
much higher black density, sometimes approaching 100%.  
The higher a page’s black density, the more slowly a fax  
machine can send it.  
Automatic fallback. The ability of a fax machine, when  
communicating with another fax which is communicating at  
a slower rate, to slow down (“fall back”) to the other unit’s  
speed.  
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bps. Bits per second. Used to express the speed of  
transmission of data. Because fax transmission treats a  
document as a graphic image rather than as a series of  
alphabetic and numeric characters, bps does not correspond  
to the number of characters transmitted per second.  
Compatibility. The term “compatible” describes the ability of  
separate things to function together. Your fax machine  
features ITU-T Group 3 compatibility, the modern standard  
for worldwide communication.  
Confidential transmission. See Secure Mail.  
Confirmation report. See RCR and TCR.  
Continuous polling. See Polling.  
Broadcasting. Sending one document to many different  
locations at the same time.  
Byte. A group of digital elements, usually sent as eight bits to  
the byte.  
Copy mode. Lets one use a fax machine as a convenience  
copier.  
Call reserve. Also called call request. An ITU-T standard fax  
feature, which allows a user to request voice communication  
prior to, during, or after transmission.  
Cover page (automatic). A small, user-created message; can  
be the first page of every transmission.  
Database polling. See Polling.  
Call-waiting service. An optional telephone company  
service that identifies when another party is calling while one  
is already on the phone. Call-waiting signals often cause  
interruption of fax transmission or reception.  
Data compression. Used in digital fax machines to speed  
transmission. See also Digital fax, MH and MSE, SMSE.  
Delayed command. Transmission or polling operation set by  
the user to occur later, automatically, at a predetermined time.  
Great for reducing costs by making fax calls during times,  
such as late at night or on weekends, when telephone costs  
are lowest.  
CCITT. See ITU-T.  
CCD, CIS. Charged coupled device. The scanning mechanism  
used in some fax machines. The CCD “reads” fluorescent  
light bouncing off a document.  
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Digital. Using the binary system—i. e., either 0 or 1—to  
describe everything, so that 0 means off and 1 means on.  
Digital fax machines convert the graphic image of your  
document into a series of zeros and ones by using the binary  
system of transmission to encode black and white  
occurrences. This increases transmission speed by passing  
over white spaces. See also White-line skip.  
Fallback. Group 3 fax machines operate at the highest  
transmission speed possible on a given telephone line. Your  
fax machine features automatic fallback; if line quality drops  
during transmission, the fax machine will reduce speed to the  
fastest possible level.  
Fine resolution. 203H x 196V lpi. Also shown as G3F  
(“Group 3 fine”) on some fax units.  
Dual Access. Allows you to load and prepare to transmit  
(send) a document while your fax machine is receiving or  
sending another fax from memory.  
Firmware. (1) A category of memory chips that hold their  
content without electrical power and include ROM, PROM,  
EPROM and EEPROM technologies. Firmware becomes  
“hard software” when holding program code.  
Effective printing width. The widest image that can be  
printed on a fax.  
(2)Software kept in semi-permanent memory. Firmware is  
used in conjunction with hardware and software. It also  
shares the characteristics of both. Firmware is usually  
stored on PROMS (Programmable Read Only Memory) or  
EPROMs (Electrical PROMS). Firmware contains software  
which is so constantly called upon by a computer or  
phone system that it is “burned” into a chip, thereby  
becoming firmware. The computer program is written into  
the PROM electrically at higher than usual voltage,  
Effective scan width. The maximum width the scanner in a  
fax can scan during transmission.  
Fax (or fax). A form of communication involving the  
scanning and decoding of a document into electrical signals  
and transmitting of the document, over telephone lines to  
another device which then reconstructs the signals to  
produce an exact duplicate of the document. Also, a machine  
that performs such communication.  
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causing the bits to “retain” the pattern as it is “burned in.”  
Firmware is nonvolatile. It will not be “forgotten” when  
the power is shut off. Handheld calculators contain  
firmware with the instructions for doing their various  
mathematical operations. Firmware programs can be  
altered. An EPROM is typically erased by using intense  
ultraviolet light.  
Halftone. See Grayscale.  
Handshaking. A data interchange between  
telecommunications and/or computer equipment that  
“introduces” two systems to each other. For example, faxes  
use a handshaking protocol to identify the ITU-T group of  
each unit and to begin fax communication.  
Hub. See Relay broadcasting.  
Grayscale. Not a level of resolution, but a method of  
scanning and transmitting halftone images. Fax machines  
with grayscale abilities interpret photographs in levels of  
gray between white and black. The transmitting fax machine  
must have grayscale ability to send a photographic image  
accurately, but the receiving machine does not need it to  
print the image.  
Hz (or Hertz). A measure of frequency equal to one cycle per  
second. Used in the specifications for a fax machine, it  
identifies the AC power the unit requires.  
ITU-T. International Telecommunications Union —  
Telecommunications Sector. (Formerly known as CCITT, for  
Consultative Committee for International Telegraph and  
Telephone.) A telecommunications forum for member  
countries of the United Nations; its Study Group XIV  
established the primary groups for fax equipment, covering  
communication protocol and transmission.  
Group 3. Refers to fax machines that use digital encoding.  
These units transmit one page in less than one minute and  
produce resolution of 203 x 98, 203 x 196, or 203 x 392 lpi.  
Group Dial. Sending one fax to multiple locations.  
Document is scanned once, then transmitted to multiple  
locations using a combined list (group) of programmed  
numbers. Different from relay broadcasting, where one fax is  
sent to a remote machine. The remote machine then relays the  
fax to a group of fax numbers.  
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ITU-T Test Document 1. Also called the Slerexe (“Slehr-  
rehks”) letter; sometimes erroneously called ITU-T Test Chart  
1. An ITU-T standard document with a known black density  
which fax makers often use in testing, and subsequently  
publicizing, the transmission speeds of their fax machines.  
Mailbox. A password protected (secure) area of memory setup  
by a user for sending and receiving confidential faxes. Also  
referred to as confidential mailbox and personal mailbox.  
MH. Modified Huffman, the standard ITU-T Group 3 data  
compression method. A one-dimensional coding scheme that  
compresses data in a horizontal direction only. A feature of  
your fax machine, MH assures transmissions faster than one  
page per minute when communicating with other Group 3  
units, regardless of manufacturer. See also MSE, SMSE.  
ITU-T V.29 and V.27 ter. A standard set of communication  
procedures allowing fax machines to talk to all other units  
adhering to those standards.  
LCD. Liquid crystal display. Used on your fax machine to  
display information.  
Modem. Modulator-demodulator. A device that converts  
digital data, like information from a fax machine, into an  
analog signal for transmission over ordinary (analog)  
telephone lines. A modem is included in a fax machine and  
allows it to be connected directly to a PSTN telephone line.  
Leased line. See Private line.  
Load number. A number assigned to telecommunications  
equipment used in Canada; designed to help prevent  
overloading on a telephone circuit. See also Ringer  
equivalence number.  
Monitor. A speaker in your fax machine that allows you to  
hear the dialing process. This is not a speakerphone, because  
it has no microphone for speaking to the person being called;  
for regular two-way voice communication, one must use the  
handset. See also On-hook dialing.  
Location ID. See Station ID.  
lpi. Lines per inch. The way fax image resolution is  
measured. (For example, see Normal resolution.)  
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MSE, SMSE. Proprietary data compression methods, which  
allow your fax machine to transmit more quickly when  
communicating with another fax machine. See also MH.  
On-hook dialing. Dialing numbers by using the keypad on  
the fax unit without lifting a handset. On your fax machine,  
one can do this either silently or by using the monitor. See  
also Monitor.  
Multifunction Printer (MFP). Device that takes on two or  
more functions generally associated with individual  
peripherals and combines these into one product or in a  
linked series of modules. A multifunction printer might  
combine a fax machine with a copier with a computer printer.  
Original document size. The largest (or smallest) document  
that can be fed safely through a fax machine.  
Paper sizes. All are width x length  
Letter-sized = 8.5" x 11.0" (216 mm x 279 mm)  
Legal-sized = 8.5" x 14.0" (216 mm x 356 mm)  
A5 = 5.8" x 8.3" (147 mm x 211 mm)  
A4 = 8.3" x 11.7" (211 mm x 297mm)  
A3 = 11.7" x 16.5" (297 mm x 419)  
Multifunction Printer Option. Also known as the PC  
Interface Option. Connects a fax machine to a computer,  
allowing the user to work with both machines. Examples of  
use: saving incoming faxes to the computer’s hard drive,  
using the fax machine as a backup printer.  
Normal resolution. Shown as “norm”; 203H x 98V lpi. The  
default resolution mode for your fax machine.  
B5 = 7.2" x 10.1" (183 mm x 257 mm)  
B4 = 10.1" x 17.0" (257 mm x 432 mm)  
B3 = 14.3" x 20.3" (363 mm x 516 mm)  
One-touch dialing. Allows the fax user to store frequently  
used fax numbers for dialing with the touch of one key. See  
also Autodialing and Speed-dialing.  
Passcode. A four-digit code-number. On your fax machine,  
the protection passcode lets the user limit access to fax  
operations in general, as well as certain settings and even  
documents readied for polling (in the latter case, only calling  
machines whose users enter the proper passcode will be able  
to poll the document.)  
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PBX (or PABX). Private branch exchange; privately-owned  
telephone equipment serving a particular building, business  
or area. Many PBX systems use digital transmission lines  
which, unlike more common PSTN lines, are not compatible  
with fax machine use. The user should not connect a fax unit  
to a PBX without first checking with the system manufacturer  
or service representative.  
Private Line. Also known as a leased line. A service offered  
by many telephone systems; provides an exclusive phone  
circuit between two geographic points. Most fax machines do  
not require a private line. See also PSTN.  
Proprietary. Non-standard. In fax, refers to a fax feature  
which works only in communications between same-branded  
fax machines.  
PC Interface. Also known as the Multifunction Printer  
Option (MFP). Allows you to connect a fax machine to a  
computer, and work between the two.  
PSTN. Public switched telephone network; the most common  
type of telephone lines and service in use, in contrast to  
private or leased lines. Most fax machines provide fast,  
reliable data transmission over a PSTN line, and do not need  
a special or dedicated telephone line. See also Private line.  
Polling. Automatic transmission to a calling remote fax, or  
reception of a document from a remote fax set for this  
operation. Polling is convenient whenever a central unit must  
receive information from one or several remote faxes. The  
caller bears all telephone charges and prevents several remote  
units from calling at the same time. In database or bulletin  
polling, a remote fax machine polls a document directly from  
the memory of another fax machine. (Regular polling  
requires the document to be physically in the polled fax’s  
feeder.) See also Secure polling.  
RCR. Receive confirmation report. An RCR is your assurance  
that the document you transmitted was received. The RCR  
prints after your transmission, identifying the receiving unit  
and recording the date, time, transmission mode, number of  
pages sent and the result. The RCR is available only when  
your fax machine transmits to another fax machine of the  
same make and model. See also TCR.  
Receiver ID. See Station ID.  
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Redialing. The dialing again, either manually or  
automatically controlled, of the most recently dialed fax or  
phone number. Automatic redialing follows an unsuccessful  
dialing attempt.  
Your fax machine offers these resolution levels:  
Normal 203H x 98V lpi  
Fine 203H x 196V lpi  
Superfine 203H x 392V lpi  
Relay broadcasting. Lets your fax machine store a document  
in internal memory, transmit the document to the memory of  
a remote fax machine, and then instruct that unit to relay (i.  
e., re-transmit) the document to each fax in a call group in the  
“hub” unit. This feature speeds extremely high-volume fax  
communication and allows a single command to initiate  
document transmission to hundreds of pre-programmed fax  
locations; also saves phone charges for the originating  
machine. Your machine can either serve as a “hub” unit or  
initiate a relay broadcast.  
Your fax machine also offers grayscale transmission (see also  
Grayscale) for accurate reproduction of photographs and  
other shaded originals.  
Ringer equivalence number. Also called REN. A number  
assigned to telecommunications equipment used in the  
United States; designed to prevent overloading on a  
telephone circuit. See also Load number.  
Scanning width. See Effective scanning width.  
Secure Mail. Allows a fax user to send a document (usually  
something confidential) to, or receive one into, an  
“electronic mail box.” The transmission is protected at the  
receiving fax machine by an access code. The receiving fax  
prints the document only when an authorized user enters the  
code.  
Remote fax machine. The machine on the other “end” of a  
fax communication.  
REN. See Ringer equivalence number.  
Resolution. The resolution of documents transmitted or  
copied by fax machines is measured by the number of  
horizontal (H) and vertical (V) lines per inch (lpi) the unit can  
print.  
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Secure Polling. Polling in which preset passcodes are  
checked between two machines before polling is allowed to  
take place.  
TCR. Transmit confirmation report; this provides proof that  
your fax machine did send the document you set for  
transmission. Printed after transmission, the TCR also  
identifies the telephone number to which the fax sent the  
document, plus the actual time of transmission and how  
many pages the unit transmitted. See also RCR.  
Speed-dialing. Allows the fax user to store frequently used  
fax numbers for dialing with the touch of three keys—an  
identifier key (either * or #) and then a two-digit code—for  
each number. See also Autodialing and One-touch dialing.  
Thermal (paper) Printing. A thermal head heats chemically  
treated, thermally sensitive paper in patterns conforming to  
the image the machine has scanned, creating a printed image.  
Thermal paper’s tendency to discolor and fade, in addition to  
its curliness and the usual difficulty in writing on it, have  
made this method considerably less popular than plain-paper  
fax printing—particularly as plain-paper fax machines have  
dropped sharply in price.  
Station ID. Also called Location ID or Receiver ID.  
An autodialer feature which lets the fax user enter a  
descriptive name to correspond with the number in an  
autodialer entry. For example, rather than entering only 1-  
215-555-3465, one can enter that number and a name,  
such as Philly Branch Office.  
Subscriber ID. A fax machine’s telephone number, as  
identified by a user setting. See TTI.  
TTI. Transmit terminal identifier. A user-programmable line of  
information sent automatically with every page a fax  
machine sends; it appears at the top of each page printed by  
the receiving unit.  
Superfine resolution. 203H x 392V lpi. Your fax machine’s  
superfine transmission mode is Group-3-compatible, not the  
more limited proprietary version.  
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Transmission Speed. How fast a fax machine is sending a fax  
document. This speed depends upon the modem speed of  
each unit, the resolution setting, the content of the document,  
the encoding technique and the condition of the phone line  
(clean, noisy, etc.) Any change in any one of these five  
conditions will affect the speed, perhaps significantly.  
White-line Skip. A technique used to speed up fax  
transmission by bypassing redundant areas, such as white  
space.  
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Index  
Overview  
Symbols  
B
1'st paper size setting, 47  
2'nd paper size setting, 48  
Broadcast confirmation report, 112–113  
Broadcast entry report, 113  
Broadcast feeder key, 37  
A
Broadcasting, 85–86  
Activity report, 111–112  
Add to a group, 88  
Alarm indicator, 36  
Answering machine, use with, 56  
Answering mode, 54–56  
changing, 54  
performing a broadcast operation, 85–86  
Bulletin polling, 104  
Busy tone detect, 51  
Buzzer volume, 45, 59  
C
options, 55–57  
Call back number, 26  
setting, 54  
Call forwarding, 108  
Auto dial faxing, 79–80  
Auto dial key, 34  
Auto rec key, 33  
Call parameters, 57–59  
Canceling messages in memory, 70  
Chain dialing, 78–79  
Auto receive mode, 55  
Auto start, 52  
Change drum soon message, 132  
Cleaning page, 127  
Closed network, 45  
Closed network option, 70–72, 148–149  
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Codes  
communication, 121  
Copy key, 33  
Copying, 81–84  
result, 122  
Counter display key, 38  
Counters, print, 139  
Communication codes, 121  
Computer connections, 41  
Confidential faxes, 98–103, 148  
printing, 103  
receiving, 102  
sending, 102  
Confidential reception report, 114  
Confidential TX key, 38  
Configuration report, 114–116  
Configuration report, 43  
Confirming results, 66  
Connecting to PBX, 60–62  
Connections  
answering machine, 22  
computer, 41  
external handset option, 23  
external telephone, 22  
power, 24–25  
D
Date display setting, 53  
Date, entering, 26  
Date/time print setting, 53  
Delayed transmission faxes, 94–98  
canceling, 98  
Delayed TX key, 37  
Delete a group, 89  
Dial parameter settings, 51–54, 161–163  
changing, 52  
Dial prefix, 52  
Dial tone detect, 51  
Dialing  
chain, 78–79  
real-time, 66  
redialing, 66  
search key, 66  
telephone line, 22  
Control panel, 32–36, 42–43  
Copy  
number of copies, 81  
resolution, 81  
Distinctive ring, 57  
setting, 57  
Distinctive ring setting, 46  
Document guides, 30  
Document jams, clearing, 123  
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Document size, 62  
Faxing, auto dial, 79–80  
FCC telephone consumer protection act, 25  
Features, 10, 11  
Document stacker, 15, 30  
Document table, 29  
Documents  
Firmware, 147  
loading, 63–65  
First paper size, 60  
multiple page, 63  
Function settings  
preparing for faxing, 62–64  
Drum counter, resetting, 136  
Dual access, 40, 109–110  
changing, 50–51  
Function settings, 155–160  
G
E
Glossary, 165–174  
Group faxing, 87–89  
Groups  
Emergency first aid, 19  
End of session tone, 39  
ERR report, 44  
sending to, 89  
Error correction mode setting, 49  
Error messages, 137–147  
Error tones, 39  
Guides, document, 30  
H
Handset option, 11  
Hook/V. Request key, 34  
Hyphen key, 33  
F
Fax fowarding mode, 56  
Fax ID, 27  
Fax identification, 26  
Fax on demand, 106  
Fax/telephone auto switch mode, 55  
Faxes  
I
Image drum cartridge, 31  
handling, 132, 152  
order number, 154  
replacement, 133–136  
working with, 131  
confidential, 98–103, 148  
delayed transmission, 94–98  
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IMAGE IN MCF, 44  
M
Incoming call parameters, 57–59  
Incoming ring, 57  
Incoming ring setting, 48  
Installation, 13–28  
Mailboxes  
creating, 98–99  
deleting, 101  
personal, 103  
Maintenance, 151  
J
Manual paper feeder, 82–84  
Manual receive mode, 55  
MCF settings, 44  
Memory expansion options, 11  
Memory messages  
Jacks, 30  
Jams, document, 123  
Jams, paper, 124–127  
Junk faxes, rejecting, 70–72  
K
cancelling, 70  
Memory reception mode, 56, 69  
Memory/Feeder setting, 49  
Message confirmation report, 116–118  
Message print from memory key, 39  
Messages, error, 137–147  
MFP option, 12  
Keypad, 30, 35  
L
Labels, one touch, 34  
Language  
changing, 54  
Language setting, 48  
LED printhead, 31  
LEDs, alarm, 36  
Loading documents, 63–65  
Loading paper, 20–21  
Location program key, 38  
Long document scan setting, 53  
Modem upgrade, 12  
Monitor volume, 45, 59  
Multifunction printer option, 41  
Multiple page documents, 63  
N
No key, 35  
No paper reception, 69  
No toner memory receipt setting, 53  
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O
PBX line, 52  
PC mode, 56  
Off hook alarm tone, 39  
Okidata customer support, 153–154  
One touch  
PC/fax switch, 59  
PC/FAX switch setting, 50  
Personal mailboxes, 98–99, 103  
Phone directory, 118  
Plus key, 36  
keypad, 29, 34, 37–39  
keys, programming, 37  
labels, 34  
Polling, 104–107  
bulletin, 104  
parameters, setting, 50  
One touch keys  
cancelling, 105  
opening a personal box, 106  
reception, 105  
programming, 73–76  
using, 76  
Options, 11, 154  
OTHER setting, 60  
standard, 104  
Polling key, 38  
P
Polling transmission, 104  
Power failures, 71  
Power outage report, 119  
Power switch, 30  
Paper  
full mark, 21  
jams, clearing, 124–127  
loading, 20–21  
manual feeder, 82–84  
path icon, 29  
Preparation  
transmit, 107  
Preparing documents for faxing, 62–64  
Print counters, 139  
Printhead. LED, 31  
Printing  
tray, 30  
Paper size settings, 60  
Parameters  
incoming call, 57–59  
Password, changing, 99–100  
Pause key, 36  
cleaning page, 127  
Private Branch Exchange. See PBX  
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Problem checklist, 140–146  
Problem solving, 123–147  
Programming, 43  
Relay faxing, 90–93  
Relay initiate TX key, 38  
Remote diagnosis setting, 50  
Remote receive, 59  
date and time, 26  
fax ID, 27  
groups, 88–89  
Remote receive setting, 48  
Report print key, 38  
one touch keys, 73–76  
Programming shortcuts, 67–68  
Pulse/Tone selection, 51  
Reports, 111–122  
activity, 111–112  
broadcast confirmation, 112–113  
broadcast entry, 113  
R
codes, 121–122  
Real-time dialing, 66  
Receiving faxes, 68–71  
in memory, 69  
manually, 68–69  
Reception  
no paper, 69  
Redial interval, 51  
Redial key, 34  
confidential reception, 114  
configuration, 114–116  
message confirmation, 116–118  
phone directory, 118  
power outage, 119  
printing, 120–121  
Resetting drum counter, 136  
Result codes, 122  
Results confirmation, 66  
Ring, incoming, 57  
Redial tries, 51  
Redialing, 66  
Relay  
Ring response, 57  
broadcast, initiating, 92–93  
broadcast report, 91  
initiating station, 91  
key station, 91  
Ring response setting, 46  
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S
T
Safety, 150–152  
Safety information, 13  
Search, 88  
Telephone/fax auto switch mode, 55  
Telephone/fax timer program, 45  
Time, entering, 26  
Search key, 33  
Time/Date print setting, 53  
Tone key, 35  
Tone/Pulse selection, 51  
Toner cartridge, 31  
Search key dialing, 66  
Second paper size, 60  
Security, 148–149  
Select function key, 33  
Sender ID, 26, 44  
handling, 19, 131, 151  
installation, 17–19  
Sending a fax  
order number, 154  
single location, 64–68  
Serial number, 31, 147  
Service and support, 153–154  
Service function settings, 53–54, 164  
changing, 53  
Signal tones, 39  
Single location faxes, 64–68  
Space key, 36  
replacement, 128–131  
Tones, signal, 39  
Transmissions, stopping, 67  
Transmit mode default, 45  
Transmit preparation, 107  
Transmit resolution key, 35  
TSI print setting, 53  
Type of original key, 35  
Speed dial keypad, 37–39  
Stacker, document, 15, 30  
Standard polling, 104  
Start key, 36  
U
Unique key, 35  
Unpacking, 14–15  
Unsolicited faxes, 70–72  
Stop key, 36  
Stopping a transmission, 67  
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User function settings, 43, 44, 155–160  
changing, 50–51  
User language  
changing, 54  
User language setting, 48  
User program key, 38  
V
Voice request, 72  
answering, 72  
initiating, 72  
Voice request key, 34  
Voice request tone, 39  
Y
Year 2000, 10  
Yes key, 35  
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