Ricoh Scanner Type 480 User Guide

A scan file is sent after scan settings

and destinations are specified.

• Configure each setting for

scanning. For details, see

p.73 “Specifying Scan Set-

tings”.

A Press the {Scanner} key.

• Recall registered settings. For

details, see p.80 “Programs”.

E If the network delivery scanner

screen appears, switch to the e-

mail screen.

ZZZ606S

A Press [ ].

B Press [Switch Destination List].

Note

❒ The illustration is an example.

The actual appearance may be

different.

B Make sure that no previous set-

tings remain.

C Press [E-mail].

Note

❒ If a previous setting remains,

press the {Clear Modes} key.

C Make settings for the original,

such as orientation and output

tray.

D Press [Exit].

Reference

The e-mail screen appears.

p.75 “Specifying the Orienta-

tion and Output Tray of the

Original”

F Specify the destination.

You can specify the destination in

the following ways:

D Make the scan settings.

•

Select it from the destination list.

• Specify its registration number.

Enter the e-mail address directly.

•

• Search for it in the destination

list.

• Search for it in the LDAP server.

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by E-mail

B To select more destinations, re-

Note

peat steps A.

❒ Destinations in the destination

list and registration numbers

must be registered in advance

in [System Settings]. For details,

see “System Settings”, General

Settings Guide.

Note

❒

To deselect a destination, press

the destination once more, or

press [UPrev.] or [TNext] to

display the destination in the

destination field, and then

press the {Clear/Stop} key.

❒ For details about the maximum

number of destinations that can

be selected for each transmis-

sion, see p.112 “E-mail”.

Using a registration number to

select a destination

❒ Before selecting the destination,

be sure to select [To]. If neces-

sary, select [Cc] or [Bcc] and the

respective destinations.

A Press [Registration No.].

B Enter the five digit registration

number that has been assigned

to a destination folder using

the number keys.

❒ Depending on the security set-

tings, certain destinations may

not be displayed.

If the entered number is less

than five digits, press the {#}

key after the last number.

Selecting a destination from the

list

Example: To enter 00003

A Select the destination.

Press the {3} key, and then

press the {#} key.

The selected destination is high-

lighted and also displayed in

the destination field at the top of

the screen.

C To select more destinations, re-

peat steps A to B.

Note

❒

To deselect a destination, press

[UPrev.] or [TNext] to display

the destination in the desti-

nation field, and then press

the {Clear/Stop} key.

❒ If the target destination does

not appear, take one of the

following steps:

• Display the destination by

selecting its initial letter

from the title.

• Display the destination by

pressing [U] or [T].

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by E-mail

Note

Manual entry of an e-mail

address

❒

To deselect a destination, press

[UPrev.] or [TNext] to display

the destination in the desti-

nation field, and then press

the {Clear/Stop} key.

A Press [Manual Input].

The soft keyboard appears.

Note

❒ Depending on the security

settings, [Manual Input] may

not be displayed.

Searching for a destination in the

destination list

A Press [ ].

B Enter the e-mail address.

❒ For details about the maxi-

mum number of characters

that can be entered, see p.112

“E-mail”.

❒ It is possible to enter alpha-

numeric characters and peri-

ods. The symbols ( ) \ , ; : ”

and spaces cannot be en-

tered. For details, see p.112

“E-mail”.

B Press [Search by Dest. Name].

C Press [OK].

Note

❒ An e-mail address entered

manually can be registered in

the list. Press [ProgDest], and

a screen for registering the e-

mail address appears. For in-

formation, see General Set-

tings Guide.

The soft keyboard appears.

Note

❒ To search using an e-mail ad-

dresses, press [E-mail Ad-

dress].

❒ To change an e-mail address

entered, press [Change] locat-

ed on the left side of the des-

tination field. The soft

keyboard appears. Make any

changes, and then press [OK].

C Enter part of the destination

name.

Note

❒ To check the selected desti-

nations, press the {Check

Modes} key.

❒ Enter the first character or

characters of the destination

name.

❒ Depending on th e security

settings, [ProgDest] may not

be displayed.

❒ It is also possible to perform

a combined search using

[Search by Dest. Name] and [E-

mail Address].

D To enter more destinations, re-

peat steps A to C.

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by E-mail

❒ It is necessary to differentiate

❒ Make sure that the LDAP

server you want to search is

selected and highlighted. If a

server is not selected, the

search is not performed and

an error message appears.

between uppercase and low-

ercase letters.

D Press [OK].

E Select a destination.

E Press [OK].

F Press [Advanced Search].

F Press [Exit].

Searching for a destination in the

LDAP server

Enter a character string related

to the destination for a search

condition such as [Name]

[E-mail

A Press [ ].

Address] [Fax Number] [Company

Name], or [Department Name]

Note

B Press [Search LDAP].

❒

Each search condition (Name,

E-mail Address, Fax Number,

Company Name, and Depart-

ment Name) corresponds to a

item that is registered in the

LDAP server.

❒ If you press a search condi-

tion item, the soft keyboard

appears. Enter the first char-

acter or characters for the

name, address, or number.

C Press [Select Server].

D Select the LDAP server.

❒

If you select [SSearch Options]

in [Program / Change / Delete

LDAP Server] in [Administrator

Tools] in [System Settings],

you can add a field for LDAP

search. For details, see Net-

work Guide.

Note

❒ The LDAP server can be reg-

istered in advance in [System

Settings]. For details, see Net-

work Guide.

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by E-mail

❒ When the search condition

[Name] is used for searching,

whether the first name or sir-

name is searched for de-

pends on the setting made by

the administrator. For exam-

ple, if you want to search for

"John Doe", enter "John" or

"Doe" according to the setting

made by the administrator.

Consult your administrator

for which name to use.

• [Include One of Words]: The

names which contain an

entered character or char-

acters are targeted.

For example, to search for

“ABC”, enter “A”, “B”, or

“C”.

• [Exclude Words]: The names

which do not contain an

entered character or char-

acters are targeted.

For example, to search for

“ABC”, enter “D”.

Press [Search Criteria] correspond-

ing to each item, and then se-

lect criteria from the list

displayed.

•

[Fuzzy Search]: a vague search

(The function of this

vague search depends on

the system supported by

the LDAP server.)

I Press [OK].

Note

❒ The e-mail address searched

for in the LDAP server can-

not be specified correctly if it

contains too many charac-

ters. For details about the

maximum number of charac-

ters that can be entered, see

p.112 “E-mail”.

Note

❒ You can select criteria from

the following list:

•

[Search Beginning Word]: The

names which start with

the entered character or

characters are targeted.

For example, to search for

“ABC”, enter “A”.

❒ If a user name and password

for the LDAP server authen-

tication are not set, a log-on

screen appears. Enter a user

name and password.

❒

Multiple e-mail addresses can

be registered for one person,

but a search will only find

one e-mail address per per-

son. Depending on the LDAP

server, the address which

was registered first is gener-

ally found.

•

[Search End Word]: The names

which end with the en-

tered character or charac-

ters are targeted.

For example, to search for

“ABC”, enter “C”.

• [Exact Match]: The names

which correspond to an

entered character or char-

acters are targeted.

❒ To display details about the

destination, press [Details].

For example, to search for

“ABC”, enter “ABC”.

J Select a destination.

K Press [Exit].

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by E-mail

Note

I Specify the e-mail sender.

❒ An e-mail address found in a

You can specify the sender in the

following ways:

search can be registered in

the list. Press [ProgDest], and

a screen for entering the e-

mail address appears. For

more information, see Gener-

al Settings Guide.

• Select the sender from the list.

• Enter the registration number of

the sender using the number

keys.

• Search for the sender.

Checking selected destinations

Note

❒ If you specify the sender, infor-

mation about the sender is in-

cluded in the file being sent. The

name of the specified sender is

automatically placed in the

from field of the e-mail so that

the sender can be identified

when the e-mail is received.

A Use the destination field at the

top of the screen to check

which destinations are select-

ed.

Note

❒ Press [UPrev.] or [TNext] to

scroll through the list. Desti-

nations are displayed in the

order they were selected.

❒ Depending on system settings,

the administrator's e-mail ad-

dress may appear automatically

in the e-mail header's FROM

field. To change the address,

❒ To check the selected desti-

nations, press the {Check

Modes} key.

specify the sender in Step .

G Select the file type if necessary.

A Press [Attached File].

❒ To prevent misuse of a sender

name, we recommend you set

protection code for that sender

name.See General Settings Guide.

B Press [File Type]

C Select the file type of the file.

❒ Depending on the security set-

tings, [Attach Sender's Name] may

be selected as the user name

when logging in.

Selecting a sender from the list

A Press [Attach Sender's Name].

D Press [OK] twice.

H Specify the file name if necessary.

A Press [Attached File].

B Press [File Name].

The soft keyboard appears.

C Enter a file name.

D Press [OK] twice.

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by E-mail

B Select the sender.

Example: To enter 00006

Press the {6} key, and then

press the {#} key.

Note

❒ When a protection code has

been set, a screen for entering

the protection code appears

after selecting the sender. En-

ter the protection code, and

then press [OK]. If the protec-

tion code you entered is cor-

rect, the sender name is

displayed.

Note

❒ When a protection code has

been set, a screen for entering

the protection code appears

after selecting the sender. En-

ter the protection code, and

then press [OK]. If the protec-

tion code you entered is cor-

rect, the sender name and

[Return Receipt] are displayed.

C Press [OK].

Using a registration number to

specify a sender name

Searching for a sender

A Press [Attach Sender's Name].

B Enter the five digit registration

number that has been assigned

to a destination folder using

the number keys.

B Press [ ].

If the entered number is less

than five digits, press the {#}

key after the last number.

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by E-mail

C Press [User (Dest.) Name].

G Press [Exit].

H Press [OK].

For a reception confirmation e-mail,

press [Return Receipt].

Note

❒ To use [Return Receipt] you must:

• Log on as a user

• Specify the sender in Step

The soft keyboard appears.

❒ When [Return Receipt] is select-

ed, an e-mail notifying that the

e-mail has been read by the des-

tination party is sent to the

sender selected here. However,

if the mailing software used by

the destination party does not

support MDN (Message Dispo-

sition Notification), the e-mail

may not be sent.

Note

❒ To search for an e-mail ad-

dress, press [E-mail Address].

D Enter part of the sender name.

Note

❒ Enter the first character or

characters of the sender name.

❒ It is also possible to perform

a combined search using [Us-

er (Dest.) Name] and [E-mail Ad-

dress].

K Specify a subject if necessary.

Note

❒ To specify a subject, you can se-

lect it from the list, enter it di-

rectly, or combine selecting and

entering it.

❒ It is necessary to differentiate

between uppercase and low-

ercase letters.

E Press [OK].

❒ For details about the maximum

number of characters that can

be entered, see p.112 “E-mail”.

F Select the sender.

❒ When a subject has been speci-

fied, this information is added

to the scan file. The subject is au-

tomatically placed in the subject

field of the e-mail.

❒ The subjects that can be selected

from the list must be registered

in [System Settings] in advance.

See Network Guide.

Note

❒

When a protection code has

been set, a screen for entering

the protection code appears af-

ter selecting the sender. Enter

the protection code, and then

press [OK]. If the protection

code you entered is correct, the

sender name is highlighted.

The procedure to specify the sub-

ject “[Urgent] New product appear-

ance” is explained as an example

here.

A Press [Subject / Message].

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by E-mail

B Press [Attach Subject].

❒ The messages that can be select-

ed from the list must be regis-

tered in [System Settings] in

advance. See Network Guide.

❒ A message can be selected from

the list or entered directly.

Selecting a message from the list

A Press [Subject / Message].

C Select the subject [Urgent].

B Press [E-mail Message].

D Press [Manual Input].

C Select a message.

The soft keyboard appears.

E Enter the subject “New prod-

uct appearance”.

F Press [OK].

D Press [OK] twice.

Manual entry of a message

G Press [OK] twice.

L Enter a message if necessary.

Note

A Press [Subject / Message].

B Press [E-mail Message].

❒ For details about the maximum

number of characters that can

be entered, see p.112 “E-mail”.

❒ When a message has been en-

tered, this information is added

to the scan file.

C Press [Manual Input].

The soft keyboard appears.

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by E-mail

D Enter the message “Thank you

for what you did yesterday”.

Simultaneous Storage and

Sending by E-mail

E Press [OK] three times.

You can use the e-mail function and

the storage function together.

The scan file is sent by e-mail and at

the same time is stored.

Note

❒ This section explains mainly the

procedure for simultaneous stor-

age and sending of e-mail. For de-

tails, see p.19 “Procedure for

Sending E-mail”.

M Place originals.

Reference

❒ The file stored when simultane-

ously storing a file and sending it

by e-mail cannot be resent in the e-

mail screen. To resend the file, se-

lect the file in the [Select Stored File]

screen and send it. See p.50 “Send-

ing Stored Files by E-mail or Scan

to Folder, or Delivering”.

The procedure for placing origi-

nals is the same as that for plac-

ing originals for copying. For

details about placing originals,

see “Placing Originals”, Copy

Reference.

Note

❒ For details about the maximum

size of the scan file and maxi-

mum number of pages that can

be sent, see p.112 “E-mail”.

Reference

❒ To interrupt scanning, press the

{Clear/Stop} key or press [Stop]

on the display panel.

p.75 “Specifying the Orienta-

tion and Output Tray of the

Original”

❒ When scanning multiple pages

into a single file, place the next

original. For details, see p.77

“Scanning Multiple Pages into a

Single File”.

B Make the scan settings.

Note

❒ There are two ways to specify

er, subject, and message are sent to

• Configure each setting for

scanning. For details, see

p.73 “Specifying Scan Set-

tings”.

• Recall registered settings. For

details, see p.80 “Programs”.

C Specify the destination.

D Specify the sender and a subject.

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by E-mail

E Press [Store File].

F Make sure [Send & Store] is select-

ed.

G Specify file information if neces-

sary.

Reference

For details about specifying file

information, see p.45 “Specify-

ing file information”.

H Press [OK].

I Place originals.

Note

❒ The procedure for placing origi-

nals is the same as that for plac-

ing originals for copying. For

details about placing originals,

see “Placing Originals”, Copy

Reference.

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by E-mail

Checking the E-mail Results

The sending results can be checked.

B Check the displayed records.

Note

❒ For details about the maximum

number of sending operations that

can be checked, see p.102 “Print &

Delete Scanner Journal”.

❖ Items that can be checked

Note

• Date / Time

❒ Depending on the security set-

tings, certain records may not

be displayed.

The date and time the e-mail

was sent or the date and time

“Error” or “Cancelled” was

confirmed is displayed.

❒ One screen shows the records

for five sending operations. Use

[UPrev.] or [TNext] to scroll

through the list.

• Destination

The sending function (e-mail,

Scan to Folder, or delivery func-

tion) used is displayed with an

icon.

When multiple destinations

were selected, the first selected

destination is displayed.

❒ When the status of a file is

“Waiting...”, the sending can be

canceled by selecting that file,

and then pressing [Cancel].

❒ Press [Print] to print the whole

journal.

• Sender

C Press [Exit].

• File Name

The file name is displayed only

when a file is stored at the same

time and when a stored file is

sent.

The e-mail screen appears.

• Status

One of the following status is

displayed: “Done”, “Send-

ing...”, “Waiting...”, “Error”, or

“Cancelled”.

A Press [Scanned Files Status] on the

e-mail screen.

Download from Www.Somanuals.com. All Manuals Search And Download.

3. Sending Scan Files by Scan

to Folder

Scan files can be sent to the folders of the FTP server or the shared folders of Win-

dows. This chapter explains the preparation for sending files by Scan to Folder,

various display screens, procedures for sending, and how to check the sending

results when this function is used.

Preparation for Sending by Scan to Folder

To send scan files by Scan to Folder, the preparation described below is required.

Connect the machine to the network with an Ethernet cable or

IEEE 1394 cable, or use wireless LAN.

To connect using an IEEE 1394 cable, the IEEE 1394 interface

board is required. To connect using wireless LAN, the IEEE

802.11b interface unit is required.

See Network Guide.

To send scan files by Scan to Folder, the following [System Set-

tings]settings must be specified correctly. (Certain other settings

must also be specified.)

•

IP address

subnet mask

For details about making settings and other settings, see Net-

work Guide. You also need to register destinations and other in-

formation in the address book. For details, see General Settings

Guide.

Make settings for sending such as compression and file type pri-

ority.

See p.101 “Send Settings”.

Note

❒ Under Windows Server 2003, you may not be able to send files by Scan to

Folder.

❒ Sending files using SMB is available only under a NetBIOS over TCP/IP en-

vironment. Sending files using SMB is not available under a NetBEUI envi-

ronment.

❒ Even when settings made with the control panel, Web Image Monitor, Telnet,

or other methods do not permit the use of SMB and FTP, sending files is still

possible.

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by Scan to Folder

Scan to Folder Screen

The Scan to Folder screen is as shown.

The function items displayed serve as selector keys. You can select or specify an

item by lightly pressing it. When you select or specify an item on the display

panel, it is highlighted like

. Keys that cannot be selected appear like

1. Destination field

6. [Attach Sender's Name] [Return Re-

ceipt] [Subject / Message] [Attached File]

Displays the selected destination. If mul-

tiple destinations are selected, the desti-

nations are displayed in the order they

were selected by pressing [UPrev.] or

[TNext].

Set the sender, a reception confirmation

e-mail, file name, subject, and message of

the scan file to be sent.

If necessary, make settings for the file

type and file name of the file.

Note

❒ To check the selected destinations,

Important

press the {Check Modes} key.

❒ When the scan file is sent to desti-

nations for e-mail and Scan to

Folder at the same time, the send-

the e-mail destinations only. [Re-

turn Receipt] is also used for e-mail

transmission. For details, see p.17

“Sending Scan Files by E-mail”.

2. [ ] E-mail/Scan to Folder

Press to switch between the Scan to Fold-

er function and the e-mail function. You

can send a file to Scan to Folder destina-

tions and e-mail destinations at the same

time.

3. Scan to Folder icon (

)

7. [ ] Switch Destination

Shows that the Scan to Folder screen is

displayed.

List/Search/Switch Title

Press to switch between the destination

list of the delivery server and the destina-

tion list of this machine, or to search for

an e-mail destination.

4. [Registration No.]

Press to specify a destination using a five

digit registration number.

5. [Enter Destination]

8. Destination list

Displays the destinations registered in

the delivery server or this machine.

When specifying a destination that is not

listed, press [Enter Destination], and then

enter the destination using the soft key-

board.

Download from Www.Somanuals.com. All Manuals Search And Download.

Preparation for Sending by Scan to Folder

Note

❒ When the entire list does not fit on one

screen, press [U] or [T] to scroll

through the list.

❒ Group destinations are denoted by

this symbol ( ).

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by Scan to Folder

Reference

There are two ways to specify

Procedure for Sending by

Scan to Folder

A scan file is sent after scan settings

and destinations are specified.

• Configure each setting for

scanning. For details, see

p.73 “Specifying Scan Set-

tings”.

A Press the {Scanner} key.

• Recall registered settings. For

details, see p.80 “Programs”.

E If the network delivery scanner

screen appears, switch to the Scan

to Folder screen.

A Press [ ].

ZZZ606S

B Press [Switch Destination List].

Note

❒ The illustration is an example.

The actual appearance may be

different.

B Make sure that no previous set-

C Press [E-mail].

tings remain.

Note

❒ If a previous setting remains,

press the {Clear Modes} key.

D Press [Exit].

The e-mail screen appears.

E Press [ ].

Reference

p.75 “Specifying the Orienta-

tion and Output Tray of the

Original”

The Scan to Folder screen ap-

pears.

D Make the scan settings.

F Specify the destination folder.

You can specify the destination

folder in the following ways:

•

Select it from the destination list.

• Specify its registration number.

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by Scan to Folder

• Enter the path for the folder of a

client computer on the same

network directly.

❒ If a protection code has been

set for the shared folder, a

screen for entering the pro-

tection code appears.

• Specify the folder in the FTP

server.

To select more destination fold-

ers, repeat step A.

• Select it from the client comput-

ers on the same network.

Note

❒

To deselect a destination, press

the destination once more, or

press [UPrev.] or [TNext] to

display the destination in the

destination field, and then

press the {Clear/Stop} key.

Note

❒ Destinations in the destination

list and registration numbers

must be registered in advance

in [System Settings]. For details,

see “System Settings”, General

Settings Guide.

Using a registration number to

select a destination folder

❒ Depending on the security set-

tings, certain destinations may

not be displayed.

A Press [Registration No.].

B Enter the five digit registration

number that has been assigned

to a destination folder using

the number keys.

Selecting a destination folder

from the list

A Select the destination folder.

If the entered number is less

than five digits, press the {#}

key after the last number.

Example: To enter 00004

Press the {4} key, and then

press the {#} key.

The selected folder is highlight-

ed and also is displayed in the

destination field at the top of the

screen.

Note

❒ If the target destination does

not appear, take one of the

following steps:

Note

❒ If a protection code has been

set for the shared folder, a

screen for entering the pro-

tection code appears.

• Display the destination by

selecting its initial letter

from the title.

• Display the destination by

To select more destination fold-

ers, repeat step B.

pressing [U] or [T].

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by Scan to Folder

E Press [OK].

Note

F If entering a user name to log

on is required, press [Manual In-

put] on the right side of the user

name field.

❒

To deselect a destination, press

[UPrev.] or [TNext] to display

the destination in the desti-

nation field, and then press

the {Clear/Stop} key.

The soft keyboard appears.

G Enter the user name.

Manual entry of a path for the

destination folder of the client

computer on the same network

For details about the maxi-

mum number of characters

that can be entered, see p.113

“Scan to Folder”.

A Press [Enter Destination].

B Press [SMB].

H Press [OK].

I If entering a password to log

on is required, press [Manual In-

put] for [Password].

The soft keyboard appears.

J Enter the password.

K Press [OK].

L Press [Connection Test].

C Press [Manual Input] on the right

side of the path field.

The soft keyboard appears.

D Enter the path for the folder.

❒ For details about the maxi-

mum number of characters

that can be entered, see p.113

“Scan to Folder”.

A connection test is performed

to check whether the specified

shared folder exists.

❒ The following is an example

of a path where the folder

name is “user” and the com-

puter name is “desk01”:

\\desk01\user

Note

❒ The connection test may take

time.

❒ An IP address can also be en-

tered if you use one of the fol-

lowing operating systems :

Windows 98/Me/XP/2000

or Windows NT 4.0.

❒ You may not be able to press

[Connection Test] right after

pressing [Cancel] during a

connection test.

❒ Computer and shared folder

names consisting of more

than 12 characters cannot be

displayed.

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by Scan to Folder

❒ Though the connection test

was successful, the machine

may fail to transfer the file if

writing authority is lacking

or if there is not enough free

space on the hard disk.

C Press [Manual Input] on the right

side of the server name field.

M Check the connection test re-

sult, and then press [Exit].

N Press [OK].

O To enter more destinations, re-

peat steps A to N.

The soft keyboard appears.

D Enter a server name.

Note

❒

To deselect a destination, press

[UPrev.] or [TNext] to display

the destination in the desti-

nation field, and then press

the {Clear/Stop} key.

❒ For details about the maxi-

mum number of characters

that can be entered, see p.113

“Scan to Folder”.

❒ To change the path for the

folder that has been entered,

press [Change] on the left side

of the destination field. Enter

the correct path for the fold-

er, and then press [OK].

❒ An IP address also can be en-

tered.

E Press [OK].

F Press [Manual Input] on the right

side of the path field.

❒ To check the selected desti-

nations, press the {Check

Modes} key.

The soft keyboard appears.

G Enter the path for the folder.

❒ For details about the maxi-

mum number of characters

that can be entered, see p.113

“Scan to Folder”.

Specifying a folder in the FTP

server

A Press [Enter Destination].

❒ The following is an example

of a path where the folder

name is “user” and the sub-

folder name is “lib”: user\lib

B Press [FTP].

H Press [OK].

I If entering a user name to log

on is required, press [Manual In-

put] on the right side of the user

name field.

The soft keyboard appears.

A confirmation message for

changing the protocol appears.

J Enter the user name.

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by Scan to Folder

Note

For details about the maxi-

❒

To deselect a destination, press

[UPrev.] or [TNext] to display

the destination in the desti-

nation field, and then press

the {Clear/Stop} key.

mum number of characters

that can be entered, see p.113

“Scan to Folder”.

K Press [OK].

❒ To change the path for the

folder that has been entered,

press [Change] on the left side

of the destination field. Enter

the correct path for the fold-

er, and then press [OK].

L If entering a password to log

on is required, press [Manual In-

put] for [Password].

The soft keyboard appears.

M Enter the password.

N Press [OK].

❒ To check the selected desti-

nations, press the {Check

Modes} key.

O To change the port number

which is set in [System Settings],

press [Change] on the right side

of the port number field. Enter

a port number using the

number keys, and then press

the {#}key.

Searching for a destination folder

in client computers on the

network

A Press [Enter Destination].

P Press [Connection Test].

B Press [SMB].

A connection test is performed

to check whether the specified

shared folder exists.

Note

❒ The connection test may take

time.

❒ You may not be able to press

[Connection Test] right after

pressing [Cancel] during a

connection test.

C Press [Browse Network] on the

right side of the path field.

Q Check the connection test re-

The list of client computers on

the same network appears.

sult, and then press [Exit].

R Press [OK].

S To enter more destinations, re-

peat steps A to R.

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by Scan to Folder

❒ If authentication is required

for the selected folder, a log-

on screen appears. Enter the

user name and password.

Note

❒ Computer and shared folder

names consisting of more

than 12 characters cannot be

displayed.

F Press [OK].

G Press [OK].

❒ If the client computer you

want to select is not dis-

played, press [Up One Level]

to select another workgroup,

and then search for the client

computer.

Searching for a destination folder

in the destination list

A Press [ ].

❒ The maximum number of cli-

ent computers and shared

folders that can be displayed

is 100.

D Select the client computer that

has the destination folder.

B Press [Search by Dest. Name].

Note

❒ If authentication is required

for the selected computer, a

log-on screen appears. Enter

the user name and password.

The list of folders on the select-

ed computer appears.

The soft keyboard appears.

E Select the destination folder.

Note

❒ To search by path, press

[Search by Folder Name].

C Enter part of the destination

folder name.

Note

❒ Enter the first character or

characters of the destination

name.

Note

❒ It is necessary to differentiate

between uppercase and low-

ercase letters.

❒ When the selected folder has

sub-folders, the sub-folders

list appears.

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by Scan to Folder

❒ It is also possible to perform

a combined search using

[Search by Dest. Name] and

[Search by Folder Name].

H Specify the file name if necessary.

A Press [Attached File].

B Press [File Name].

D Press [OK].

The soft keyboard appears.

C Enter a file name.

E Select a destination folder.

Note

❒

A scan file is given a 21-digit

(excluding the extension) file

name which combines the

time and date the original was

scanned with a 4-digit page

number. (Example : When one

page is scanned in TIFF at

15.10 seconds, 3.30 p.m., 31

December, 2020, the file name

is 202012311530150100001.tif)

F Press [Exit].

Checking selected destinations

A Use the destination field at the

top of the screen to check

which destinations are select-

ed.

D Press [OK].

Note

❒ Press [UPrev.] or [TNext] to

scroll through the list. Desti-

nations are displayed in the

order they were selected.

❒ To check the selected desti-

nations, press the {Check

Modes} key.

E Press [OK].

I Place originals.

Reference

G Select the file type if necessary.

A Press [Attached File].

B Press [File Type].

The procedure for placing origi-

nals is the same as that for plac-

ing originals for copying. For

details about placing originals,

see “Placing Originals”, Copy

Reference.

C Select the file type.

Note

❒ For details about the maximum

size of the scan file that can be

sent, see p.113 “Scan to Folder”.

❒ To interrupt scanning, press the

{Clear/Stop} key or press [Stop]

on the display panel.

D Press [OK] twice.

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by Scan to Folder

❒ When scanning multiple pages

into a single file, place the next

original. For details, see p.77

“Scanning Multiple Pages into a

Single File”.

• Recall registered settings. For

details, see p.80 “Programs”.

C Select the destination.

D Specify the sender, subject, and

message when sending e-mail is

performed at the same time.

Simultaneous Storage and

Sending by Scan to Folder

E Press [Store File].

You can use the Scan to Folder func-

tion and the storage function together.

The scan file is sent by Scan to Folder

and at the same time is stored.

Note

❒ This section explains mainly the

procedure for simultaneous stor-

age and sending by Scan to Folder.

For details, see p.34 “Procedure for

Sending by Scan to Folder”.

F Make sure that [Send & Store] is se-

lected.

❒ The file stored when simultane-

ously storing a file and sending it

by Scan to Folder cannot be resent

from the Scan to Folder screen. To

resend the file, select the file in the

[Select Stored File] screen and send

it. See p.50 “Sending Stored Files

by E-mail or Scan to Folder, or De-

livering”.

G Specify file information if neces-

sary.

Reference

For details about specifying file

information, see p.45 “Specify-

ing file information”.

p.75 “Specifying the Orienta-

tion and Output Tray of the

Original”

H Press [OK].

I Place originals.

Note

B Make the scan settings.

Note

❒ There are two ways to specify

passed. For information about making settings and changing setting s, see

❒ The procedure for placing origi-

nals is the same as that for plac-

ing originals for copying. For

details about placing originals,

see “Placing Originals”, Copy

Reference.

• Configure each setting for

scanning. For details, see

p.73 “Specifying Scan Set-

tings”.

Download from Www.Somanuals.com. All Manuals Search And Download.

Sending Scan Files by Scan to Folder

Checking the Scan to Folder Results

The sending results can be checked.

B Check the displayed records.

Note

❒ For details about the maximum

number of sending operations that

can be checked, see p.102 “Print &

Delete Scanner Journal”.

❖ Items that can be checked

Note

• Date / Time

❒ Depending on the security set-

tings, certain records may not

be displayed.

The date and time sending was

requested or the date and time

“Error” or “Cancelled” is con-

firmed is displayed.

❒ One screen shows the records

for five sending operations.

Press [UPrev.] or [TNext] to

scroll through the screen.

• Destination

The sending function (e-mail,

Scan to Folder, or delivery func-

tion) used is displayed with an

icon.

When multiple destinations

were selected, the destinations

are displayed individually.

❒ When the status of a file is

“Waiting...”, the sending can be

canceled by selecting that file,

and then pressing [Cancel].

❒ Press [Print] to print the whole

journal.

• Sender

C Press [Exit].

• File Name

The file name is displayed only

when a file is stored at the same

time and when a stored file is

sent.

The Scan to Folder screen appears.

• Status

One of the following status is

displayed: “Done”, “Send-

ing...”, “Waiting...”, “Error”, or

“Cancelled”.

A Press [Scanned Files Status] on the

Scan to Folder screen.

Download from Www.Somanuals.com. All Manuals Search And Download.

4. Storing Files

Scan files can be stored in the hard disk of the machine using the Document

Server function, and the stored file can be used later. Using DeskTopBinder,

stored files can be viewed or retrieved with a client computer.

Important

❒ A password can be set for every stored file.There is a risk that stored files

without a password can be accessed by someone using DeskTopBinder on the

same LAN. We recommend you consider security measures such as setting

passwords to protect against unauthorized access.

❒ Scan file stored in the machine may be lost if some kind of failure occurs. We

advise against using the hard disk to store important files. The supplier shall

not be responsible for any damage that may result from the loss of files. For

long-term storage of files, we recommend the use of DeskTopBinder. For de-

tails, contact your local dealer.

Note

❒ When a delivery server is added to the network, stored files can be delivered.

You can store scan files and simultaneously deliver them with the network

delivery scanner function, send it by e-mail, or send it by Scan to Folder. See

p.50 “Sending Stored Files by E-mail or Scan to Folder, or Delivering”.

Storing Files

This section explains how to store files and how to specify file information for

stored files.

Note

❒ For details about the maximum number of files that can be stored, see p.114

“Store”.

❒ The stored files are deleted automatically after a certain number of days have

General Settings Guide .

❒ Files cannot be printed from the control panel after being stored using the

scanner function. Print scan files after a client computer receives them. See

p.51 “Viewing a list of stored files using DeskTopBinder” or p.52 “Viewing a

list of stored files using Web Image Monitor”.

Download from Www.Somanuals.com. All Manuals Search And Download.

Storing Files

E Make the settings for storing scan

Storage Procedure

files.

A Press [Store File].

You can scan and store files.

A Press the {Scanner} key.

B Press [Store Only].

ZZZ606S

Note

❒ The illustration is an example.

The actual appearance may be

different.

B Make sure that no previous set-

tings remain.

Note

❒ If a previous setting remains,

❒ To store and deliver scan

files, press [Send & Store ]. See

p.28 “Simultaneous Storage

and Sending by E-mail ”, p.41

“Simultaneous Storage and

Sending by Scan to Folder”,

or p.65 “Simultaneous Stor-

age and Delivery”.

press the {Clear Modes} key.

Reference

p.75 “Specifying the Orienta-

tion and Output Tray of the

Original”

❒ [Store Only] cannot be pressed

if a destination or sender is

selected.

D Make the scan settings.

C Press [OK].

Reference

There are two ways to specify

For details about sending by e-

F Specify file information.

Specify a user name, file name, and

password for the file.

• Configure each setting for

scanning. For details, see

p.73 “Specifying Scan Set-

tings”.

Reference

For details about specifying file

information, see p.45 “Specify-

ing file information”.

• Recall registered settings. For

details, see p.80 “Programs”.

G Place originals.

Download from Www.Somanuals.com. All Manuals Search And Download.

Storing Files

The File Information screen ap-

pears.

Reference

The procedure for placing origi-

nals is the same as that for plac-

ing originals for copying. For

details about placing originals,

see “Placing Originals”, Copy

Reference.

Note

❒ To interrupt scanning, press the

{Clear/Stop} key or press [Stop]

on the display panel.

B Specify file information.

❒ When placing multiple origi-

nals one-by-one, place the next

original. For details, see p.77

“Scanning Multiple Pages into a

Single File”.

Specifying a user name

A Press [User Name].

B Select the user name.

Specifying file information

You can specify a user name, file

name, and password for a stored scan

file.

According to the settings made, you

can search for files by user name or

file name and you can prevent unau-

thorized persons from accessing the

files.

Note

❒ The user names shown here

are names that were regis-

tered on the [Administrator

Tools] tab in [System Settings].

To specify a name not shown

here, press [Non-programmed

Name], and then enter the

user name.

Reference

For details about the maximum

number of characters that can be

entered, see p.114 “Store”.

C Press [OK].

A Press [Store File].

Download from Www.Somanuals.com. All Manuals Search And Download.

Storing Files

Important

Specifying a file name

❒ Do not forget the password.

If you forget it, consult the

system administrator of the

machine.

Scan files are automatically named

SCAN0001, SCAN0002, etc. If nec-

essary, you can change the file

name.

C Press [OK] to return to the previ-

A Press [File Name].

ous screen.

The soft keyboard appears.

B Enter the file name.

Reference

For information about how

to enter characters, see Gener-

al Settings Guide.

C Press [OK].

Specifying a password

When a password is specified,

only a person who knows the pass-

word can view the file.

A Press [Password].

Enter a four to eight digit number

using the number keys.

C Press the {#} key.

Note

❒

To change the password, press

[Change], and then enter a

new one.

D Enter the same number as you

entered in step B for confirma-

tion.

E Press the {#} key.

F Press [OK].

Download from Www.Somanuals.com. All Manuals Search And Download.

Displaying the List of Stored Files

From the list of stored files, you can

delete stored files or change file infor-

mation. To show the list of stored

files, perform the following steps:

Note

❒ You can also display the list of

stored files from a client computer

using DeskTopBinder and Web

Image Monitor. For details, see

p.51 “Checking Stored Files from a

Client Computer”.

A Press the {Scanner} key.

ZZZ606S

Note

❒ The illustration is an example.

The actual appearance may be

different.

B Display the list of stored files.

A Press [Select Stored File].

B Press [Manage / Delete File].

Download from Www.Somanuals.com. All Manuals Search And Download.

Storing Files

Viewing the List

The list of stored files has the following elements.

The function items displayed serve as selector keys. You can select or specify an

item by lightly pressing it. When you select or specify an item on the display

panel, it is highlighted like

. Keys that cannot be selected appear like

Note

❒ Depending on the security settings, certain files may not be displayed.

❖ When using the network delivery scanner, e-mail, or Scan to Folder function

❖ When displaying information of a selected stored file

1. Keys for searching for files

3. Keys for sorting files

Press to switch to the screens for

searching for a file by user name or file

name, or to the screen for displaying

all files.

Press to sort the files using the select-

ed item. Select the same item once

more for a reverse sort. However, the

files cannot be sorted in reverse deliv-

ery order.

2. Keys to switch to the information

4. Keys for changing file information

display

Use for deleting the selected file or

changing the user name, file name, or

password.

Press to switch between the stored file

list and the detailed information of the

selected file.

Download from Www.Somanuals.com. All Manuals Search And Download.

Displaying the List of Stored Files

5. List of stored files

Searching for Files

Displays the list of stored files.

Note

You can search for files from the

stored files using the user name or file

name.

❒ The files that are stored by func-

tions other than the scanner can be

displayed by pressing the [Docu-

ment Server] key.

Searching by user name

❒ If the file is not displayed, press

[UPrev.] or [TNext] to scroll through

the list.

On the screen with the list of stored

files, press [Search by User Name].

❒ For files which are password pro-

tected, a key symbol( ) is shown to

the left of the user name.

B Select the user name to be used

for the search.

6. [Manage / Delete File]

Press to perform operations such as

deleting stored files or changing file

information.

7. [Send ]

Press to send or deliver stored files.

For details, see p.50 “Sending Stored

Files by E-mail or Scan to Folder, or

Delivering”.

Note

❒ The user names shown here are

names that were registered on

the [Administrator Tools] tab in

[System Settings]. To change a

user name not shown here,

press [Non-programmed Name],

and then enter the user name.

8. Information for a selected stored file

Press [Detail] to display the informa-

tion for a file after selecting the file

from the file list.

C Press [OK].

The search starts, and files whose

user name starts with the entered

string appear.

Download from Www.Somanuals.com. All Manuals Search And Download.

Storing Files

Searching by file name

Sending Stored Files by E-mail

or Scan to Folder, or Delivering

On the screen with the list of stored

files, press [Search by File Name].

Files stored can be sent by e-mail or

Scan to Folder, or delivered to the de-

livery server.

The soft keyboard appears.

B Enter the file name.

Note

❒ This section explains how to select

files you want to send or deliver.

mail, see p.19 “Procedure for Send-

ing E-mail”. For details about

sending by Scan to Folder, see p.34

“Procedure for Sending by Scan to

Folder”. For details about deliver-

ing stored files, see p.60 “Deliver-

ing Scan Files”.

❒ It is necessary to differentiate

between uppercase and lower-

case letters.

Reference

For information about how to

enter characters, see General Set-

tings Guide.

C Press [OK].

❒ When stored files are sent or deliv-

ered, scan settings cannot be

changed. The files are sent or de-

livered with the scan settings spec-

ified when they were stored.

The search starts, and files whose

name starts with the entered string

appear.

A Press [Select Stored File] to display

the list of stored files.

Reference

p.47 “Displaying the List of

Stored Files”

B Select a file.

Note

❒ When you select a password

protected file, the Password en-

try screen appears. After you

have entered the correct pass-

word and pressed [OK], the file

will be selected.

Download from Www.Somanuals.com. All Manuals Search And Download.

Displaying the List of Stored Files

❒ The illustration used in the follow-

ing explanation is an example. The

items that actually appear on the

screen may differ, depending on

the model in use and the environ-

ment.

C To select multiple files, repeat

step .

Viewing a list of stored files using

DeskTopBinder

Note

❒ For details about the maximum

number of files that can be se-

lected at once, see p.114 “Store”.

Stored files are shown below using

DeskTopBinder.

❒ If you select multiple files, the

files will be sent or delivered in

the order they were selected.

❒ If you press [Display Selection],

the selected files will be shown

in the order of delivery.

D Press [OK].

The e-mail, Scan to Folder, or net-

work delivery scanner screen ap-

pears.

E Switch the destination list if nec-

essary.

F Specify a destination.

G Specify the sender, subject, and

Note

message if necessary.

❒ The illustration is an example. The

items that actually appear may be

different.

H Press the {Start} key.

❒ You can also transfer the stored

Checking Stored Files from a

Client Computer

files to the client computer.

Reference

For details about installing

DeskTopBinder, see p.11

“DeskTopBinder”. For details

about the functions of DeskTop-

Binder, such as transferring files

to a client computer, see the

manuals related to DeskTop-

Binder manuals. See p.i “Manu-

als for This Machine”.

You can view the list of stored files

from a client computer using Desk-

TopBinder and Web Image Monitor.

Note

❒ You can also view the files stored

under the copy, Document Server,

and printer functions.

Download from Www.Somanuals.com. All Manuals Search And Download.

Storing Files

Viewing a list of stored files using Web

Image Monitor

The stored files are displayed and can

be checked also in Web Image Moni-

tor.

Note

❒ When you enter http:// (machine

IP address)/ in the address bar of

the Web browser on a client com-

puter, Top Page of Web Image

Monitor is displayed.

❒ You can also download the stored

files.

Reference

For details about displaying or

downloading stored files using

Web Image Monitor, see General

Settings Guide.

For details about making settings

for using Web Image Monitor, see

Network Guide.

For details about functions for

managing stored files using Web

Image Monitor, click [Help] on the

upper-right corner of the dis-

played screen.

Download from Www.Somanuals.com. All Manuals Search And Download.

Managing Stored Files

❒ When you select a password

protected file, the Password en-

try screen appears. Enter the

correct password, and then

press [OK]. When multiple files

are selected, the password entry

screen appears each time a pass-

word protected file is selected.

Deleting Files

You can delete files that are no longer

needed.

Limitation

❒ Files waiting for delivery cannot

be deleted.

D Press [Delete File].

Reference

Using Web Image Monitor from a

client computer, you can also de-

lete the stored files. See General Set-

tings Guide.

A Display the list of stored files.

Reference

p.47 “Displaying the List of

Stored Files”

A confirmation message about de-

leting the file appears.

B Press [Manage / Delete File].

E Press [Delete].

The [Manage / Delete File] screen ap-

pears.

F Press [Exit].

C Select the file you want to delete.

Changing File Information

The information for stored files (user

name, file name, and password) can

be changed.

Limitation

❒ Information for files waiting for

delivery cannot be changed.

Note

Reference

❒ For details about the maximum

number of files that can be se-

lected at once, see p.114 “Store”.

Using Web Image Monitor from a

client computer, you can change

the information of files stored. See

General Settings Guide .

A Display the list of stored files.

Reference

p.47 “Displaying the List of

Stored Files”

Download from Www.Somanuals.com. All Manuals Search And Download.

Storing Files

Note

B Press [Manage / Delete File].

❒ The user names shown here

are names that were regis-

tered on the [Administrator

Tools] tab in [System Settings].

To change a user name not

shown here, press [Non-pro-

grammed Name], and then en-

ter the user name.

C Select the file for which you want

to change the file information.

C Press [OK].

Note

❒ When you select a password

protected file, the password en-

try screen appears. Enter the

correct password, and then

press [OK].

D Change the file information.

Changing the file name

A Press [Change File Name].

Changing the user name

A Press [Change User Name].

B Enter the new file name.

B Select the new user name.

Reference

For information about how

to enter characters, see Gener-

al Settings Guide.

C Press [OK].

Download from Www.Somanuals.com. All Manuals Search And Download.

Managing Stored Files

E Make sure that the file informa-

tion was changed as necessary,

and press [Exit].

Changing the password

A Press [Change Password].

B Enter a new four to eight digit

number as the password using

the number keys.

C Press the {#} key.

Note

❒

To change the password, press

[Change], and then enter a

new one.

D Enter the same number as you

entered in step B for confirma-

tion.

E Press the {#} key.

F Press [OK].

Important

❒ Do not forget the password.

If you forget it, consult the

system administrator of the

machine.

Download from Www.Somanuals.com. All Manuals Search And Download.

Storing Files

Download from Www.Somanuals.com. All Manuals Search And Download.

5. Delivering Scan Files

Scan files can be sent to a specified destination using the network delivery scan-

ner function. This chapter explains the preparation for delivering files, various

display screens, delivery procedures, and how to check the delivery results

when this function is used.

Important

❒ A delivery server in which the ScanRouter delivery software is installed is

necessary to use the network delivery scanner function. Information about

delivery destinations and senders must be registered first in the delivery serv-

er. Also, connected devices should be configured in [Set I/O Device] of the Scan-

Router delivery software. For details, see the ScanRouter delivery software

Help.

Download from Www.Somanuals.com. All Manuals Search And Download.

Delivering Scan Files

Preparation for Delivering

To use the machine as a network delivery scanner, the preparation described be-

low is required.

Connect the machine to the network with an Ethernet cable or

IEEE 1394 cable, or use wireless LAN.

To connect using an IEEE 1394 cable, the IEEE 1394 interface

board is required. To connect using wireless LAN, the IEEE

802.11b interface unit is required.

See Network Guide.

To deliver scan files, the following [System Settings] settings

must be specified correctly. (Certain other settings must also be

specified.)

•

IP address

subnet mask

Also, [On] must be selected for [Delivery Option] under [File Trans-

fer]. For details about making settings and other settings, see

Network Guide.

Make settings for the network delivery scanner function, such as

Destination List Settings.

See p.95 “Initial Scanner Setup”.

Install the ScanRouter delivery software required for using the

network delivery scanner functions on the delivery server.

See p.11 “DeskTopBinder”.

After installing the software, make the required settings for

server maintenance and delivery service.

For details, see the ScanRouter delivery software manuals.

Set the destination, sender information, and connected devices

in the ScanRouter delivery software.

On the client computers, install the software required for view-

ing or retrieving files by connecting to the delivery server, such

as DeskTopBinder.

See p.11 “DeskTopBinder”.

Download from Www.Somanuals.com. All Manuals Search And Download.

Preparation for Delivering

Network Delivery Scanner Screen

The network delivery scanner screen is as shown.

The function items displayed serve as selector keys. You can select or specify an

item by lightly pressing it. When you select or specify an item on the display

panel, it is highlighted like

. Keys that cannot be selected appear like

1. Network delivery scanner icon ( )

5. [Attach Sender's Name] [Return Re-

ceipt] [Attach Subject]

Indicates that the network delivery scan-

ner screen is displayed.

Specify the sender, subject, and message

of the document to be delivered. In addi-

tion, specify whether or not to check

whether the file has been opened at the

destination.

2. Destination field

The selected destination is shown here. If

multiple destinations are selected, the

destinations are displayed in the order

they were selected by pressing [UPrev.] or

[TNext].

6. [ ] Switch Destination List/Search

Press to switch between the destination

list of the delivery server and the destina-

tion list of this machine, or to perform a

search such as a user name search.

Note

❒ To check the selected destinations,

press the {Check Modes} key.

7. Destination list

Displays the destinations registered in

the delivery server or this machine.

3. [Registration No.]

Press to specify a destination using a five

digit registration number.

Note

4. [Manual Input]

❒ When the entire list does not fit on one

screen, press [U] or [T] to scroll

through the list.

When sending e-mail via the delivery

server, press [Manual Input], and then enter

the destination using the soft keyboard

that is displayed. For information about

sending e-mail via the delivery server,

see the ScanRouter delivery software

manuals.

❒ Group destinations are denoted by

this symbol ( ).

Download from Www.Somanuals.com. All Manuals Search And Download.

Delivering Scan Files

Reference

There are two ways to specify

scan settings, as described below:

Delivery Procedure

A scan file is delivered after scan set-

tings and destinations are specified. If

necessary, you can select a sender and

a subject.

• Configure each setting for

scanning. For details, see

p.73 “Specifying Scan Set-

tings”.

A Press the {Scanner} key.

• Recall registered settings. For

details, see p.80 “Programs”.

If the e-mail screen appears, switch

to the network delivery scanner

screen.

A Press [ ].

B Press [Switch Destination List].

ZZZ606S

Note

❒ The illustration is an example.

The actual appearance may be

different.

C Press [Delivery Server].

B Make sure that no previous set-

tings remain.

Note

❒ If a previous setting remains,

press the {Clear Modes} key.

D Press [Exit].

ing via the delivery server.

The network delivery scanner

screen appears.

Reference

F Specify the destination.

p.75 “Specifying the Orienta-

tion and Output Tray of the

Original”

You can specify the destination in

the following ways:

•

Select it from the destination list.

D Make the scan settings.

• Specify its registration number.

• Search for it.

•

Enter the e-mail address directly.

Download from Www.Somanuals.com. All Manuals Search And Download.

Delivering Scan Files

Note

Using a registration number to

select a destination

❒ The destination list is updated

automatically.

A Press [Registration No.].

❒ Depending on the security set-

tings, certain destinations may

not be displayed.

B Enter the five digit registration

number that has been assigned

to a destination folder using

the number keys.

Selecting a destination from the

list

If the entered number is less

than five digits, press the {#}

key after the last number.

A Select the destination.

Example: To enter 00009

Press the {9} key, and then

press the {#} key.

The selected destination is high-

lighted and also is displayed in

the destination field at the top of

the screen.

Note

❒

To deselect a destination, press

[UPrev.] or [TNext] to display

the destination in the desti-

nation field, and then press

the {Clear/Stop} key.

❒ If the target destination does

not appear, take one of the

following steps:

• Display the destination by

selecting its initial letter

from the title.

C To select more destinations, re-

peat step B.

• Display the destination by

pressing [U] or [T].

Searching for a destination

❒ The destination titles are pro-

gramed in the delivery serv-

er.

A Press [ ].

❒ To deselect a destination,

press the destination once

more, or press [UPrev.] or

[TNext] to display the desti-

nation in the destination

field, and then press the

{Clear/Stop} key.

B To select more destinations, re-

peat step A.

Download from Www.Somanuals.com. All Manuals Search And Download.

Delivering Scan Files

B Press [Search Address Book].

Manual entry of a destination

A Press [Manual Input].

C Press [Search by Dest. Name].

Note

The soft keyboard appears.

❒ To search by comment, press

B Enter the destination.

[Search by Comment].

The soft keyboard appears.

Note

D Enter part of the destination

❒ Enter the e-mail address of

the destination when send-

name.

Note

❒ For details about the maxi-

mum number of characters

that can be entered, see p.114

“The network delivery scan-

ner function”.

❒ Enter the first character or

characters of the destination

name.

❒ It is necessary to differentiate

between uppercase and low-

ercase letters.

❒

Alphanumeric characters and

periods can be entered. The

symbols ( ) \ , ; : ” and spaces

cannot be entered. For de-

tails, see p.114 “The network

delivery scanner function”.

E Press [OK].

F Select a destination.

C Press [OK].

Note

❒

To deselect a destination, press

[UPrev.] or [TNext] to display

the destination in the desti-

nation field, and then press

the {Clear/Stop} key.

G Press [Exit].

❒ To check the selected desti-

nations, press the {Check

Modes} key.

D To enter more destinations, re-

peat steps A to C.

Download from Www.Somanuals.com. All Manuals Search And Download.

Delivering Scan Files

B Select the sender.

Checking selected destinations

A Use the destination field at the

top of the screen to check

which destinations are select-

ed.

Note

❒ Press [UPrev.] or [TNext] to

scroll through the list. Desti-

nations are displayed in the

order they were selected.

The selected sender and its reg-

istration number appear.

C Press [OK].

❒ To check the selected desti-

nations, press the {Check

Modes} key.

Using a registration number to

specify a sender name

G Specify the sender (sender of the

file) if necessary.

A Press [Attach Sender's Name].

You can specify the sender in the

following ways:

• Select it from the list.

• Specify its registration number.

• Search for it.

Note

❒ When a sender has been speci-

fied, this information is added

to the scan file. Select a sender

from the senders registered in

the delivery server.

B Enter the five digit registration

number that has been assigned

to a destination folder using

the number keys.

❒ Depending on the security set-

tings, [Attach Sender's Name] may

be selected as the user name

when logging in.

If the entered number is less

than five digits, press the {#}

key after the last number.

Example: To enter 00006

Press the {6} key, and then

press the {#} key.

Selecting a sender from the list

A Press [Attach Sender's Name].

C Press [OK].

Download from Www.Somanuals.com. All Manuals Search And Download.

Delivering Scan Files

F Select a sender.

Searching for a sender

A Press [Attach Sender's Name].

G Press [Exit].

H Press [OK].

H Specify [Return Receipt] if neces-

sary.

B Press [ ].

Note

❒ If you did not specify the sender

in Step , [Return Receipt] cannot

be used even if you select it.

❒ E-mail notification that the file

has been opened at the destina-

tion is sent to the sender speci-

fied in [Attach Sender's Name]. To

use [Return Receipt], it is neces-

sary to make settings such as the

e-mail address in advance in the

ScanRouter delivery software.

C Press [User (Dest.) Name].

I Specify a subject if necessary.

Note

❒ To specify a subject, you can se-

lect it from the list, enter it di-

rectly, or combine selecting and

entering it.

The soft keyboard appears.

❒ For details about the maximum

number of characters that can

be entered, see p.114 “The net-

work delivery scanner func-

tion”.

D Enter part of the sender name.

Note

❒ Enter the first character or

characters of the sender

name.

❒ When a subject has been speci-

fied, this information is added

to the scan file.

❒ It is necessary to differentiate

between uppercase and low-

ercase letters.

❒ The subjects that can be selected

from the list must be registered

in [System Settings] in advance.

See Network Guide.

E Press [OK].

Download from Www.Somanuals.com. All Manuals Search And Download.

Delivering Scan Files

The procedure to specify the sub-

ject name “[Urgent] New product

appearance” is explained as an ex-

ample here.

❒ When scanning multiple pages

into a single file, place the next

original. For details, see p.77

“Scanning Multiple Pages into a

Single File”.

A Press [Attach Subject].

Simultaneous Storage and

Delivery

You can use the network delivery

scanner function and the storage

function together.

The scan file is delivered and at the

same time is stored.

B Press the subject [Urgent].

Note

❒ This section explains mainly the

procedure for simultaneous deliv-

ery and storage. For details, see

p.60 “Delivering Scan Files”.

A Make settings for the original,

such as orientation and output

tray.

C Press [Manual Input].

Reference

The soft keyboard appears.

p.75 “Specifying the Orienta-

tion and Output Tray of the

Original”

D Enter the subject “New prod-

uct appearance”.

E Press [OK] twice.

J Place originals.

Reference

B Make the scan settings.

Note

❒ There are two ways to specify

scanned. If this happens, an

The procedure for placing origi-

nals is the same as that for plac-

ing originals for copying. For

details about placing originals,

see “Placing Originals”, Copy

Reference.

• Configure each setting for

scanning. For details, see

p.73 “Specifying Scan Set-

tings”.

Note

• Recall registered settings. For

details, see p.80 “Programs”.

❒ To interrupt scanning, press the

{Clear/Stop} key or press [Stop]

on the display panel.

C Select the destination.

D Specify the sender and a subject if

necessary.

Download from Www.Somanuals.com. All Manuals Search And Download.

Delivering Scan Files

E Press [Store File].

F Make sure that [Send & Store] is se-

lected.

G Make settings for file informa-

tion if necessary.

Reference

For details about specifying file

information, see p.45 “Specify-

ing file information”.

H Press [OK].

I Place originals.

Note

❒ The procedure for placing origi-

nals is the same as that for plac-

ing originals for copying. For

details about placing originals,

see “Placing Originals”, Copy

Reference.

Download from Www.Somanuals.com. All Manuals Search And Download.

Checking the Status of Delivery

The sending results can be checked.

B Check the displayed records.

Note

❒ For details about the maximum

number of sending operations that

can be checked, see p.102 “Print &

Delete Scanner Journal”.

❖ Items that can be checked

Note

• Date / Time

❒ Depending on the security set-

tings, certain records may not

be displayed.

The date and time the delivery

was requested or the date and

time “Error” or “Cancelled”

was confirmed is displayed.

❒ One screen shows the records

for five delivery operations.

Press [UPrev.] or [TNext] to

scroll through the screen.

• Destination

The sending function (e-mail,

Scan to Folder, or delivery func-

tion) used is displayed with an

icon.

When multiple destinations

were selected, the first selected

destination is displayed.

❒ When the status of a file is

“Waiting...”, the delivery can be

canceled by selecting that file,

and then pressing [Cancel].

❒ Press [Print] to print the whole

journal.

• Sender

C Press [Exit].

• File Name

The file name is displayed only

when a file is stored at the same

time and when a stored file is

sent.

The network delivery scanner

screen appears.

• Status

One of the following status is

displayed: “Done”, “Send-

ing...”, “Waiting...”, “Error”, or

“Cancelled”.

A Press [Scanned Files Status] on the

network delivery scanner screen.

Download from Www.Somanuals.com. All Manuals Search And Download.

Delivering Scan Files

Download from Www.Somanuals.com. All Manuals Search And Download.

6. Using the Network TWAIN

Scanner Function

This chapter explains the procedure for scanning originals with the network

TWAIN scanner using DeskTopBinder. In addition, the preparation for using

the network TWAIN scanner is explained.

Preparation for Using the Network TWAIN

Scanner

To use the machine as a network TWAIN scanner, the preparation described be-

low is required.

Connect the machine to the network with an Ethernet cable or

IEEE 1394 cable, or use wireless LAN.

To connect using an IEEE 1394 cable, the IEEE 1394 interface

board is required. To connect using wireless LAN, the IEEE

802.11b interface unit is required.

See Network Guide.

Check the network settings in [System Settings], and change if re-

quired.

See Network Guide.

On the client computers, install the software required for using

the network TWAIN scanner functions, such as a TWAIN Driv-

er and DeskTopBinder.

See p.10 “TWAIN Driver”.

Download from Www.Somanuals.com. All Manuals Search And Download.

Using the Network TWAIN Scanner Function

Scanning Originals

This section explains how to scan

originals using the network TWAIN

scanner function.

Note

❒ The name of the scanner cur-

rently being used is shown

on the title bar of the dialog

box. When multiple ma-

chines are connected, make

sure that the indicated ma-

chine is the machine you

want to use. If it is different,

click [Select Scanner] to select

the scanner again.

Note

❒ When using the TWAIN scanner,

you can scan the original without

entering a user code even if [Weekly

Timer Code] has been selected in

[System Settings]. See "System Set-

tings", General Settings Guide.

A Start DeskTopBinder, and then

❒ If the machine you want to

use is not displayed in the

list, make sure that the IP ad-

dress is configured and that

the machine is correctly con-

nected to the network. If the

machine is still not displayed

in the list after confirming

the above, consult your net-

work administrator.

select the scanner driver.

A On the [Start] menu, point to

[Program], point to [DeskTop-

Binder V2], and then click [Desk-

TopBinder V2].

B On the [Tools] menu, click

[Scanner Settings...].

If the scanner is already select-

ed, no scanner settings are nec-

essary. Check the settings in

[File format for scanned image(s)] ,

and then proceed to step E.

Make settings according to such

factors as the type of original,

type of scanning, and orienta-

tion of the original.

C Click [Select Scanner Driver...].

Note

D Select the name of the machine

you want to use in the list, and

then click [Select].

❒ For details about the settings,

see the TWAIN Driver Help.

E Click [OK].

C Click [Scan] in the scanner proper-

ties dialog box.

B Make the scan settings.

Note

A On the [File] menu, point to

[Add Document], and then click

[Scan...].

❒ Depending on the security set-

tings, a dialog box requesting

your user name and password

may appear when you press

[Scan].

After a short while, the dialog

box of the TWAIN Driver that

operates the scanner appears.

This dialog box is called the

scanner properties dialog box.

D A message appears on machine's

control panel. Specify the output

tray of the original.

Download from Www.Somanuals.com. All Manuals Search And Download.

Scanning Originals

E Place originals.

Reference

The procedure for placing origi-

nals is the same as that for plac-

ing originals for copying. For

details about placing originals,

see “Placing Originals”, Copy

Reference.

F If you have further originals, re-

peat Step .

G After completing scanning, click

[Cancel] on the computer display.

H A message appears on the compu-

ter display. Click [OK].

I A message appears on the compu-

ter display. Click [Complete].

J Save the scan file in DeskTop-

Binder.

A On the [File] menu, click [Exit].

B Enter the file name, and then

click [OK].

The image is stored in DeskTop-

Binder, and DeskTopBinder

Viewer closes.

-Editing and printing scan files

With DeskTopBinder, it is possible to

edit and print scan files. For details

about how to edit and print, see Desk-

TopBinder Help.

Download from Www.Somanuals.com. All Manuals Search And Download.

Using the Network TWAIN Scanner Function

Download from Www.Somanuals.com. All Manuals Search And Download.

7. Configuring/Registering

Scan Settings

This section describes how to specify scan settings, the orientation of the origi-

nal, and the output tray of the original. In addition, this section describes the

programming function by which you can register frequently used settings.

Specifying Scan Settings

• Text (OCR)

A Press [Scan Settings].

For standard originals con-

taining mainly text.

Text (OCR) is suitable for

higher OCR accuracy.

• Drawing

For originals containing

mainly lines, such as techni-

cal drawings.

This setting prevents smudg-

es on the original appearing

B Select items such as resolution

and original size, and then

change their settings.

on the scanned image.

• Text / Photo

For originals containing a

mixture of text and photo-

graphs

• Photo

For originals containing pho-

tographs and other pictures

(two-value).

Creates scanned images suit-

able for printing.

Specify the basic scan settings

(scan type, resolution, image den-

sity, scan size, and edit) as follows:

❖ Resolution

Select the resolution from 150,

200, 300, 400, or 600 dpi.

❖ Scan Type

❖ Image Density

Originals are scanned according

to the selected scan type.

Select the scan type from the fol-

lowing:

Select the image density in sev-

en steps from iLighter (1) to

Darkerj (7), or use Auto Image

Density.

• Text (Print)

For standard originals con-

taining mainly text.

Printer printing is best

scanned with Text (Print).

Download from Www.Somanuals.com. All Manuals Search And Download.

Configuring/Registering Scan Settings

❖ Scan Size

Select the size of the original to

be scanned.

❖ Edit

Make editing settings.

• Erase Border

When [Auto Detect] is selected,

the auto detect function of the

machine is used to set the origi-

nal size.

If you select [Custom Size], you

can specify the vertical and hor-

izontal dimensions of the

scanned area in millimeters. Al-

ternatively, specify the horizon-

tal dimension only, and then set

the vertical dimension using

[Auto Detect].

Delete the borders of the

scanned original according

to the width specified.

If you select [Same Width], you

can specify, millimeters

(inches), a uniform width for

deleting all sides (top, bot-

tom, left, and right). If you

select [Diff. Width], you can

specify, millimeters (inches),

a different width for deleting

each side. You can specify a

value between 2 and 99 mil-

limeters (0.1 and 3.9 inches).

Reference

For details about operations

under [Custom Size], see p.99

“Selecting a custom size”.

When the size is specified, scan-

ning is performed for that size,

regardless of the actual size of

the original. The following sizes

can be selected:

Limitation

❒ If you set [Scan Size] to [Au-

to Detect], or select [Auto

Detect] for the vertical

length in [Custom Size],

[Erase Border] becomes un-

available (If [Erase Border]

was selected beforehand,

[Erase Border] is disabled).

A0R, A1RS, A2RS,

A3RS, A4RS,B1R,

B2RS,B3RS,B4RS,

36 × 48 inchR,

• Positive / Negative

If you select [Positive / Nega-

tive], a black and white origi-

nal will produce a negative

scanned image.

34 × 44 inchR,

30 × 42 inchR,

24 × 36 inchRS,

22 × 34 inchRS,

18 × 24 inchRS,

Note

17 × 22 inchRS,

❒ If you select [Erase Border],

the deleted margin is

made black.

12 × 18 inchRS,

11 × 17 inchRS,

8¹/₂× 14 inchRS,

• Mirror Image

9 × 12 inchRS,

8¹/₂× 11 inchRS

If you select [Mirror Image], the

scanned image will be a mir-

ror image of the original.

C Press [OK].

Download from Www.Somanuals.com. All Manuals Search And Download.

Specifying the Orientation and Output Tray of the Original

Specifying the Orientation and Output

Tray of the Original

To correctly orient a scanned image

on the computer display, you must

specify the orientation of the original.

Also, specify the original's output

tray.

❒

Depending on the image size,

originals with orientations

other than

may not be

error message appears after

scanning is started. ⇒ p.105

“Relationship between Reso-

lution and original size”

For E-mail, Scan to Folder, and

a Network Delivery Scanner

For details about the orienta-

tion of the original and [Origi-

nal Orientation] setting, see

p.109 “Placing Originals”.

A Select [Original Orientation] or [Origi-

nal Exit].

The default orientation set-

ting can be changed in [Origi-

nal Orientation Priority] in

[Scanner Features]. For details,

see p.98 “Scan Settings”.

Specifying the Output Tray for the

Original

Orientation selection

A Specify the output tray for the

original.

A Press the key for the same ori-

entation as the actual orienta-

tion of the original.

[

] is suitable as the output

tray for roll paper.

Limitation

Note

❒ If you set [Scan Size] to [Auto

Detect], or set only the verti-

cal size to [Auto Detect] in

[Custom Size], orientations

❒ The default setting for the

output tray for the original

can be registered in [System

Settings]. For details, see

“System Settings”, General

Settings Guide.

other than

lected.

cannot be se-

Download from Www.Somanuals.com. All Manuals Search And Download.

Configuring/Registering Scan Settings

B Press [OK].

D Change the settings in the [Original

Size], [Specify output size], and [Qual-

ity] groups.

The current settings are displayed.

Reference

For details about each setting,

see the Help.

E If you have specified the User

Code Authentication, click [Au-

thentication...], enter the User Code

and encryption key in the dialog

box that appears, and then click

[OK].

For a Network TWAIN Scanner

Note

When using the network TWAIN

scanner, make the setting using the

TWAIN Driver.

❒ Ask the administrator for the

User Code and encryption key.

A Open the Scanner Properties dia-

log box.

Reference

p.70 “Scanning Originals”

B Specify [Scan Mode:] according to

the type of original and scanning.

• [Standard] is suitable for scan-

ning text-based standard origi-

nals.

• [Diazo type] is suitable for scan-

ning diazo copies.

C From the [Rotate Image:] menu in

the [Quality] group, select the an-

gle of rotation.

To correctly orient the scanned im-

age on the computer display, spec-

ify the angle of rotation according

to the orientation of the original.

Reference

p.109 “Placing Originals”

Download from Www.Somanuals.com. All Manuals Search And Download.

Scanning Multiple Pages into a Single File

You can scan multiple pages into a

p.73 “Specifying Scan Settings”

single file.

Select the standby mode for addition-

p.75 “Specifying the Orienta-

al originals from the following:

tion and Output Tray of the

• Wait a specified length of time for

Original”

the next original (Time limit set)

B Make sure [Next Original Wait] is not

• Wait indefinitely for the next orig-

selected.

inal (No time limit set)

Make settings for sending by e-mail,

Scan to Folder, storing, or delivering.

Note

❒ The machine will not switch to en-

ergy saver mode while waiting for

additional originals.

p.19 “Procedure for Sending E-

mail”

❒ While the machine is waiting for

additional originals, you can

change scan settings and the out-

put tray for the original.

p.34 “Procedure for Sending by

Scan to Folder”

p.44 “Storage Procedure”

p.60 “Delivery Procedure”

When a Time Limit Is Specified

for Additional Originals

D Place the originals.

Reference

In advance, specify the waiting time

in seconds for placing the additional

originals.

The procedure for placing the

originals is the same as that for

placing the originals for copy-

ing. For details about placing

the originals, see “Placing Orig-

inals”, Copy Reference.

In [Scanner Features], [Next Original Wait

at Off], specify [Set Wait Time].

Reference

⇒ p.98 “Next Original Wait at Off”

Note

❒ Originals are scanned in order.

Place them from the first page.

A Specify scan settings, the orienta-

tion of the original, and the out-

put tray for the original.

Scanning is started. When scanning is

completed, the time remaining for re-

ceiving additional originals appears.

Download from Www.Somanuals.com. All Manuals Search And Download.

Configuring/Registering Scan Settings

Note

B Select [Next Original Wait].

❒

The selected destination appears

while scanning the originals.

Note

❒ In [Scanner Features], if you set

[Next Original Wait at Off] to [Con-

tinuous Wait], [Next Original Wait]

does not appear. Proceed to

E To scan additional originals, load

them within the specified time.

Repeat this step until all originals

are scanned.

Step . In this case, the machine

operates as if [Next Original Wait]

has been selected.

Note

❒ If you change settings while the

machine is waiting for addition-

al originals, the countdown

stops. If you load an original, it

is scanned, and the countdown

for loading additional originals

starts

F When scanning of all originals

and the countdown are complet-

ed, the machine automatically

starts storing/sending the

scanned data.

C Make settings for sending by e-

mail, or Scan to Folder, storing, or

delivering.

p.19 “Procedure for Sending E-

mail”

Note

❒ Alternately, you can press the

{#} key to start storing/sending

the scanned data.

p.34 “Procedure for Sending by

Scan to Folder”

p.44 “Storage Procedure”

When a Time Limit Is Not

Specified for Additional

Originals

p.60 “Delivery Procedure”

D Place the originals.

Scanning starts.

A Specify scan settings, orientation

Reference

and output tray for the original.

The procedure for placing the

originals is the same as that for

placing the originals for copy-

ing. For details about placing

the originals, see “Placing Orig-

inals”, Copy Reference.