Ricoh All in One Printer 2051 2060 2075 User Guide

Operating Instructions

General Settings Guide

Getting Started

Combined Function Operations

Document Server

User Tools (System Settings)

Troubleshooting

Remarks

Entering Text

Specifications

Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read

the Safety Information in this manual before using the machine.

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Manuals for This Machine

The following manuals describe the operational procedures of this machine. For

particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1 “Operating Instructions for Printer/Scanner”

• CD-ROM 2 “Scanner Driver & Document Management Utilities”

❖ General Settings Guide (this manual)

Provides an overview of the machine and describes System Settings (such as

Tray Paper Settings), Document Server functions, and troubleshooting.

❖ Security Reference

This manual is for administrators of this machine. It describes security func-

tions that the administrators can use to protect data from being tampered, or

prevent the machine from unauthorized use.

Also refer to this manual for the procedures for registering administrators, as

well as setting user and administrator authentication.

❖ Network Guide (PDF file - CD-ROM1)

Provides information about configuring and operating the printer in a net-

work environment or using software.

This manual covers all models, and therefore contains functions and settings

that may not be available for your model. Images, illustrations, functions, and

supported operating systems may differ from those of your model.

❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier

function.

❖ Printer Reference

Describes operations, functions, system settings and troubleshooting for the

machine's printer function.

❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scan-

ner function.

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❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner

Driver & Document Management Utilities”.

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, and the operating environment for DeskTop-

Binder Lite in detail. This guide can be displayed from the [Setup] display

when DeskTopBinder Lite is installed.

• DeskTopBinder Introduction Guide (PDF file - CD-ROM2)

Describes operations of DeskTopBinder Lite and provides an overview of

its functions. This guide is added to the [Start] menu when DeskTopBinder

Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with

DeskTopBinder Lite. This guide is added to the [Start] menu when Desk-

TopBinder Lite is installed.

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What You Can Do with This Machine

The following introduces the functions of this machine, and the relevant manu-

als containing detailed information about them.

Products marked with * are optional. For details about optional products, see

p.141 “Options”, or contact your local dealer.

Copier, Printer, and Scanner

Functions

Utilizing Stored Documents

ADH018S

ADH017S

• You can store files of originals

scanned by this machine, or files

sent from other computers, onto

the hard disk of the machine. You

can print the stored documents, as

well as change print settings and

print multiple documents (Docu-

ment Server). See p.36 “Using the

Document Server”.

This machine provides copier, print-

er* and scanner* functions.

• You can make copies of originals.

With a finisher*, you can sort and

staple copies. See Copy Reference.

• You can print documents created

using applications. See Printer Ref-

erence.

• With DeskTopBinder Profession-

al*/Lite, you can search, check,

print, and delete stored documents

using your computer. You can also

retrieve stored documents scanned

in scanner mode. With File Format

Converter*, you can even down-

load documents stored in copy and

printer functions to your compu-

ter. See Network Guide.

• You can scan originals and send

the scan file to a computer. See

Scanner Reference.

iii

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Connecting Two Machines for

Copying

Using the Scanner in a

Network Environment

ADH023S

ADH019S

You can connect two machines to-

gether. When you set up a copy job on

one machine (the main machine),

data is transferred to the other (the

sub-machine) so that copies can be

made on both machines simultane-

ously (Connect Copy).

• You can send scanned documents

to other network computers using

e-mail (Sending stored scan file by

e-mail). See Scanner Reference.

• With the ScanRouter delivery soft-

ware, you can store scanned docu-

ments in specified destinations on

network computers (File storage).

See Scanner Reference.

• You can complete large volume

copy runs in shorter time. See Copy

Reference.

• You can send scanned documents

to other network folders (Scan to

Folder). See Scanner Reference.

• Even if one machine runs out of

paper, or stops because of a paper

jam, the other machine can still

continue to finish the job. See Copy

Reference.

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Administrating the Machine/

Protecting Documents

(Security Functions)

Monitoring the Machine Via

Computer

ADH021S

ADH020S

You can monitor machine status and

change settings using a computer.

• You can protect documents from

unauthorized access and stop

them from being copied without

permission. See Security Reference.

• Using SmartDeviceMonitor for

Admin, SmartDeviceMonitor for

Client, or a Web browser, you can

use a computer to view the ma-

chine's status, such as checking on

paper quantities or misfeeds. See

Network Guide.

• You can control the use of the ma-

chine, as well as prevent machine

settings from being changed with-

out authorization. See Security Ref-

erence.

• You can use a Web browser to

make network settings. See Net-

work Guide.

• By setting passwords, you can pre-

vent unauthorized access via the

network. See Security Reference.

• You can also use a Web browser to

user codes, e-mail addresses, and

folders in the Address Book. See

the Web browser's Help.

• You can erase the data on the hard

disk to prevent the information

from leaking out. See the manual

for the DataOverWriteSecurity

unit*.

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TABLE OF CONTENTS

Manuals for This Machine......................................................................................i

What You Can Do with This Machine..................................................................iii

Copier, Printer, and Scanner Functions.................................................................... iii

Utilizing Stored Documents....................................................................................... iii

Connecting Two Machines for Copying .................................................................... iv

Using the Scanner in a Network Environment .......................................................... iv

Administrating the Machine/ Protecting Documents (Security Functions) ................. v

Monitoring the Machine Via Computer.......................................................................v

Copyrights and Trademarks .................................................................................1

Trademarks................................................................................................................1

Information about Installed Software..........................................................................2

How to Read This Manual .....................................................................................7

Safety Information .................................................................................................8

Safety During Operation.............................................................................................8

Positions of Labels and Hallmarks for RWARNING and RCAUTION............11

ENERGY STAR Program .....................................................................................13

Machine Types .....................................................................................................15

1. Getting Started

Guide To Components ........................................................................................17

External Options.......................................................................................................19

Internal Options........................................................................................................20

Control Panel........................................................................................................21

Display Panel ...........................................................................................................22

When the Authentication Screen is displayed..........................................................23

Turning On the Power .........................................................................................25

Turning On the Main Power .....................................................................................25

Turning On the Power..............................................................................................25

Turning Off the Power..............................................................................................26

Turning Off the Main Power .....................................................................................26

Saving Energy..........................................................................................................26

2. Combined Function Operations

Changing Modes..................................................................................................29

Job List.....................................................................................................................30

Multi-Access.........................................................................................................32

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3. Document Server

Relationship between Document Server and Other Functions.......................35

Document Server Display ........................................................................................35

Using the Document Server................................................................................36

Storing Data .............................................................................................................36

Changing a Stored Document's File Name, User Name, or Password....................39

Selecting a Document..............................................................................................39

Searching for Stored Documents.............................................................................40

Printing Stored Documents ......................................................................................41

Deleting Stored Documents .....................................................................................43

Viewing Stored Documents Using a Web Browser..................................................44

Downloading Stored Documents..............................................................................44

Settings for the Document Server......................................................................46

4. User Tools (System Settings)

User Tools Menu (System Settings)...................................................................47

Accessing User Tools (System Settings)..........................................................50

Changing Default Settings .......................................................................................50

Exiting from User Tools............................................................................................50

Settings You Can Change with User Tools .......................................................51

General Features .....................................................................................................51

Tray Paper Settings .................................................................................................55

Timer Settings..........................................................................................................58

Administrator Tools ..................................................................................................60

Address Book.......................................................................................................66

Registering Names ..............................................................................................69

Registering a Name .................................................................................................69

Changing a Registered Name..................................................................................70

Deleting a Registered Name....................................................................................70

Authentication Information.................................................................................71

Registering a New User Code..................................................................................71

Changing a User Code.............................................................................................72

Deleting a User Code...............................................................................................72

Displaying the Counter for Each User Code ............................................................73

Printing the Counter for Each User Code.................................................................73

Clearing the Number of Prints..................................................................................74

E-mail Destination................................................................................................75

Registering an E-mail Destination............................................................................75

Changing a Registered E-mail Destination ..............................................................76

Deleting a Registered E-mail Destination ................................................................77

Registering Folders .............................................................................................78

Using SMB to Connect.............................................................................................78

Using FTP to Connect..............................................................................................81

Registering Names to a Group ...........................................................................85

Registering a New Group.........................................................................................85

Registering Names to a Group.................................................................................86

Removing a Name from a Group .............................................................................86

Displaying Names Registered in Groups .................................................................87

Changing a Group Name .........................................................................................87

Deleting a Group......................................................................................................87

vii

Adding a Group to Another Group ...........................................................................88

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Registering a Protection Code ...........................................................................89

Registering a Protection Code for a Name in the Address Book .............................89

Registering a Protection Code for a Group..............................................................90

Registering LDAP Authentication ......................................................................91

Registering LDAP Authentication.............................................................................91

Changing LDAP Authentication................................................................................91

5. Troubleshooting

If Your Machine Does Not Operate as You Want ..............................................93

General ....................................................................................................................93

Document Server .....................................................................................................95

B Loading Paper.................................................................................................96

Loading Paper in Tray 1 (Tandem Tray)..................................................................96

Loading Paper in Tray 2 and 3.................................................................................97

Loading Paper in the Large Capacity Tray (LCT) ....................................................97

Loading Paper in the Interposer...............................................................................98

Suspend Copy when using Finisher 3000B (100–Sheet Staples) ...................99

D Adding Toner.................................................................................................100

Replacing Toner.................................................................................................102

x Clearing Misfeeds .........................................................................................103

Changing the Paper Size...................................................................................113

Changing the Paper Size in Tray 2 or 3.................................................................113

d Adding Staples..............................................................................................115

Finisher 3000M (50-Sheet Staples), Booklet Finisher............................................115

Booklet Finisher (Saddle Stitch).............................................................................116

Finisher 3000B (100-Sheet Staples)......................................................................117

e Removing Jammed Staples .........................................................................118

Finisher 3000M (50-Sheet Staples), Booklet Finisher............................................118

Booklet Finisher (Saddle Stitch).............................................................................119

Finisher 3000B (100-Sheet Staples)......................................................................120

y Removing Punch Waste...............................................................................121

Finisher 3000M (50-Sheet Staples), Booklet Finisher............................................121

Finisher 3000B (100-Sheet Staples)......................................................................122

6. Remarks

Dos And Don'ts..................................................................................................125

Toner...................................................................................................................126

Handling Toner.......................................................................................................126

Toner Storage ........................................................................................................126

Used Toner ............................................................................................................126

Where to Put Your Machine ..............................................................................127

Machine Environment ............................................................................................127

Moving....................................................................................................................127

Power Connection..................................................................................................128

Access to the Machine...........................................................................................128

Maintaining Your Machine ................................................................................129

Cleaning the Exposure Glass.................................................................................129

Cleaning the Auto Document Feeder.....................................................................129

viii

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Other Functions .................................................................................................130

Inquiry ....................................................................................................................130

Changing the Display Language............................................................................130

Counter ...............................................................................................................131

Displaying the Total Counter..................................................................................131

7. Entering Text

Entering Text......................................................................................................133

Available Characters..............................................................................................133

Keys .......................................................................................................................133

Entering Text..........................................................................................................134

8. Specifications

Main Unit.............................................................................................................135

Document Server ...................................................................................................139

Auto Document Feeder..........................................................................................140

Options ...............................................................................................................141

Mailbox...................................................................................................................141

Booklet Finisher .....................................................................................................141

Finisher 3000M (50-Sheet Staples) .......................................................................145

Finisher 3000B (100-Sheet Staples)......................................................................146

Punch Unit (Booklet Finisher, Finisher 3000M)......................................................148

Punch Unit (Finisher 3000B)..................................................................................148

Z-folding Unit..........................................................................................................149

Copy Tray...............................................................................................................150

Large Capacity Tray (LCT) ....................................................................................150

Interposer...............................................................................................................150

Others .................................................................................................................152

Copy Paper.........................................................................................................153

Recommended Paper Sizes and Types.................................................................153

Non-recommended Paper......................................................................................155

Paper Storage........................................................................................................156

INDEX....................................................................................................... 157

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Copyrights and Trademarks

Trademarks

Microsoft^®, Windows^®and Windows NT^®are registered trademarks of Micro-

soft Corporation in the United States and/or other countries.

Acrobat^®is a registered trademark of Adobe Systems Incorporated.

Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group)

and is used by RICOH Company Limited under license.

The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA

Other product names used herein are for identification purposes only and might

be trademarks of their respective companies. We disclaim any and all rights to

those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows^®95 is Microsoft^®Windows^®95

• The product name of Windows^®98 is Microsoft^®Windows^®98

• The product name of Windows^®Me is Microsoft^®Windows^®Millennium

Edition (Windows Me)

• The product names of Windows^®2000 are as follows:

Microsoft^®Windows^®2000 Advanced Server

Microsoft^®Windows^®2000 Server

Microsoft^®Windows^®2000 Professional

• The product names of Windows^®XP are as follows:

Microsoft^®Windows^®XP Professional

Microsoft^®Windows^®XP Home Edition

• The product names of Windows Server™ 2003 are as follows:

Microsoft^®Windows Server™ 2003 Standard Edition

Microsoft^®Windows Server™ 2003 Enterprise Edition

Microsoft^®Windows Server™ 2003 Web Edition

• The product names of Windows^®NT are as follows:

Microsoft^®Windows NT^®Server 4.0

Microsoft^®Windows NT^®Workstation 4.0

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Information about Installed Software

expat

• The software including controller, etc. (hereinafter "software") installed on

this product uses the expat Version 1.95.2 (hereinafter "expat") under the con-

ditions mentioned below.

• The product manufacturer provides warranty and support to the software of

the product including the expat, and the product manufacturer makes the in-

itial developer and copyright holder of the expat, free from these obligations.

• Information relating to the expat is available at:

http://expat.sourceforge.net/

Cooper.

Permission is hereby granted, free of charge, to any person obtaining a copy of

this software and associated documentation files (the "Software"), to deal in the

Software without restriction, including without limitation the rights to use,

copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the

Software, and to permit persons to whom the Software is furnished to do so, sub-

ject to the following conditions:

The above copyright notice and this permission notice shall be included in all

copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY

KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE

WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR

PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AU-

THORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAG-

ES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT,

TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION

WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFT-

WARE.

NetBSD

1. Copyright Notice of NetBSD

For all users to use this product:

This product contains NetBSD operating system:

For the most part, the software constituting the NetBSD operating system is not

in the public domain; its authors retain their copyright.

The following text shows the copyright notice used for many of the NetBSD

source code. For exact copyright notice applicable for each of the files/binaries,

the source code tree must be consulted.

A full source code can be found at http://www.netbsd.org/.

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Redistribution and use in source and binary forms, with or without modifica-

tion, are permitted provided that the following conditions are met:

A Redistributions of source code must retain the above copyright notice, this list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation

and/or other materials provided with the distribution.

^CAll advertising materials mentioning features or use of this software must

display the following acknowledgment:

This product includes software developed by The NetBSD Foundation, Inc.

and its contributors.

D Neither the name of The NetBSD Foundation nor the names of its contribu-

tors may be used to endorse or promote products derived from this software

without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND

CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES,

INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER-

CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DIS-

CLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS

BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEM-

PLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMIT-

ED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF

USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER

CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CON-

TRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTH-

ERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE,

EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

2.Authors Name List

All product names mentioned herein are trademarks of their respective owners.

The following notices are required to satisfy the license terms of the software

that we have mentioned in this document:

• This product includes software developed by the University of California,

Berkeley and its contributors.

• This product includes software developed by Jonathan R. Stone for the NetB-

SD Project.

• This product includes software developed by the NetBSD Foundation, Inc.

and its contributors.

• This product includes software developed by Manuel Bouyer.

• This product includes software developed by Charles Hannum.

• This product includes software developed by Charles M. Hannum.

• This product includes software developed by Christopher G. Demetriou.

• This product includes software developed by TooLs GmbH.

• This product includes software developed by Terrence R. Lambert.

• This product includes software developed by Adam Glass and Charles Han-

num.

• This product includes software developed by Theo de Raadt.

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• This product includes software developed by Jonathan Stone and Jason R.

Thorpe for the NetBSD Project.

• This product includes software developed by the University of California,

Lawrence Berkeley Laboratory and its contributors.

• This product includes software developed by Christos Zoulas.

• This product includes software developed by Christopher G. Demetriou for

the NetBSD Project.

• This product includes software developed by Paul Kranenburg.

• This product includes software developed by Adam Glass.

• This product includes software developed by Jonathan Stone.

• This product includes software developed by Jonathan Stone for the NetBSD

Project.

• This product includes software developed by Winning Strategies, Inc.

• This product includes software developed by Frank van der Linden for the

NetBSD Project.

• This product includes software developed for the NetBSD Project by Frank

van der Linden

• This product includes software developed for the NetBSD Project by Jason R.

Thorpe.

• The software was developed by the University of California, Berkeley.

• This product includes software developed by Chris Provenzano, the Univer-

sity of California, Berkeley, and contributors.

Sablotron

served

a) The application software installed on this product includes the Sablotron soft-

ware Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by

the product manufacturer. The original code of the Sablotron 0.82 is provided by

Ginger Alliance Ltd., the initial developer, and the modified code of the Sablo-

tron 0.82 has been derived from such original code provided by Ginger Alliance

Ltd.

b) The product manufacturer provides warranty and support to the application

software of this product including the Sablotron 0.82 as modified, and the prod-

uct manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablo-

tron 0.82, free from these obligations.

c) The Sablotron 0.82 and the modifications thereof are made available under the

terms of Mozilla Public License Version 1.1 (hereinafter, "MPL 1.1"), and the ap-

plication software of this product constitutes the "Larger Work" as defined in

MPL 1.1. The application software of this product except for the Sablotron 0.82

as modified is licensed by the product manufacturer under separate agree-

ment(s).

d) The source code of the modified code of the Sablotron 0.82 is available at: ht-

tp://support-download.com/services/device/sablot/notice082.html

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e) The source code of the Sablotron software is available at: http://www.ginger-

all.com

f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html

SASL

CMU libsasl

Tim Martin

Rob Earhart

Rob Siemborski

Redistribution and use in source and binary forms, with or without modifica-

tion, are permitted provided that the following conditions are met:

^ARedistributions of source code must retain the above copyright notice, this list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation

and/or other materials provided with the distribution.

C The name "Carnegie Mellon University" must not be used to endorse or pro-

mote products derived from this software without prior written permission.

For permission or any other legal details, please contact:

Office of Technology Transfer

Carnegie Mellon University

5000 Forbes Avenue

Pittsburgh, PA 15213-3890

(412) 268-4387, fax: (412) 268-7395

tech-transfer@andrew.cmu.edu

D Redistributions of any form whatsoever must retain the following acknowl-

edgment:

"This product includes software developed by Computing Services at Carne-

gie Mellon University (http://www.cmu.edu/computing/)."

CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH

REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES

OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE

MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CON-

SEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING

FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF

CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT

OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS

SOFTWARE.

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MD4

License to copy and use this software is granted provided that it is identified as

the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material

mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such

works are identified as "derived from the RSA Data Security, Inc. MD4 Message-

Digest Algorithm" in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the mer-

chantability of this software or the suitability of this software for any particular

purpose. It is provided "as is" without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentation

and/or software.

MD5

License to copy and use this software is granted provided that it is identified as

the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material

mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such

works are identified as "derived from the RSA Data Security, Inc. MD5 Message-

Digest Algorithm" in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the mer-

chantability of this software or the suitability of this software for any particular

purpose. It is provided "as is" without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentation

and/or software.

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How to Read This Manual

Symbols

This manual uses the following symbols:

R WARNING:

This symbol indicates a potentially hazardous situation that might result in

death or serious injury if you misuse the machine by not following the instruc-

tions under this symbol. Be sure to read the instructions, all of which are includ-

ed in the Safety Information section in the General Settings Guide.

R CAUTION:

This symbol indicates a potentially hazardous situation that might result in mi-

nor or moderate injury or property damage not involving bodily injury, if you

misuse the machine by not following these instructions under this symbol. Be

sure to read the instructions, all of which are included in the Safety Information

section in the General Settings Guide.

* WARNINGS and CAUTIONS are notes for your safety.

Important

If these instructions are not followed, paper might be misfed, originals dam-

aged, or data lost. Be sure to read these instructions.

Preparation

This symbol indicates the prior knowledge or preparation required before oper-

ation.

Note

This symbol indicates precautions for operation, or actions to be taken following

user error.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,

or conditions under which a particular function cannot be used.

Reference

This symbol indicates where further relevant information can be found.

[

]

Keys that appear on the machine's display panel.

{

}

Keys built into the machine's control panel.

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Safety Information

When using this machine, the following safety precautions should always be fol-

lowed.

Safety During Operation

In this manual, the following important symbols are used:

R WARNING:

Indicates a potentially hazardous situation which, if instructions

are not followed, could result in death or serious injury.

R CAUTION:

Indicates a potentially hazardous situation which, if instructions are not

followed, may result in minor or moderate injury or damage to property.

R WARNING:

• Connect the power cord directly into a wall outlet and never use an ex-

tension cord.

• Disconnect the power plug (by pulling the plug, not the cable) if the

power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not

remove any covers or screws other than those specified in this manu-

al.

• Turn off the power and disconnect the power plug (by pulling the plug,

not the cable) if any of the following occurs:

• You spill something into the machine.

• You suspect that your machine needs service or repair.

• The external housing of your machine has been damaged.

• Do not incinerate spilled toner or used toner. Toner dust might ignite

when exposed to an open flame.

• Disposal can take place at our authorized dealer.

• Dispose of the used toner bottle in accordance with the local regula-

tions.

• Keep the machine away from flammable liquids, gases, and aerosols.

A fire or an electric shock might occur.

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R CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Keep the machine away from humidity and dust. Otherwise a fire or an elec-

tric shock might occur.

• Do not place the machine on an unstable or tilted surface. If it topples over,

an injury might occur.

• If you use the machine in a confined space, make sure there is a continuous

air turnover.

• Unplug the power cord from the wall outlet before you move the machine.

While moving the machine, you should take care that the power cord will not

be damaged under the machine.

• When you disconnect the power plug from the wall outlet, always pull the

plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside

the machine.

• Keep toner (used or unused) and toner bottle out of the reach of children.

• If toner or used toner is inhaled, gargle with plenty of water and move into a

fresh air environment. Consult a doctor if necessary.

• If toner or used toner gets into your eyes, flush immediately with large

amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of wa-

ter. Consult a doctor if necessary.

• Avoid getting toner on your clothes or skin when removing a paper jam or

replacing toner. If your skin comes into contact with toner, wash the affected

area thoroughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the

toner into the fabric and may make removing the stain impossible.

• If your skin comes into contact with toner or used toner, wash the affected

area thoroughly with soap and water.

• For environmental reasons, do not dispose of the machine or expended

supply waste at household waste collection points. Disposal can take place

at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a

label indicating “hot surface”. Otherwise, an injury might occur.

• The fusing section of this machine might be very hot. Caution should be tak-

en when removing misfed paper.

• The fusing unit becomes very hot. When installing a new fuser oil unit, turn

off the machine and wait about an hour. After that, install the new fuser oil

unit. Not waiting for the unit to cool could result in a burn.

• Keep the fuser oil unit away from flames. There is a risk of fire or burns.

• Keep the waste oil bottle away from flames. There is a risk of fire or burns.

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R CAUTION:

• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid

a fire or machine failure.

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Positions of Labels and Hallmarks for

RWARNING and RCAUTION

This machine has labels for RWARNING and RCAUTION at the positions

shown below. For safety, please follow the instructions and handle the machine

as indicated.

ADH022D

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ENERGY STAR Program

As an ENERGY STAR Partner, we have determined

that this machine model meets the ENERGY STAR

Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for

developing and introducing energy-efficient office equipment to deal with environmental is-

sues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall

place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equip-

ment by means of energy-saving features, such as Low-power mode.

❖ Low Power Mode

This product automatically lowers its power consumption 1 minute after the

last copy or print job has finished. Printing is still possible in Low Power

Mode, but if you wish to make copies first press the {Energy Saver} key.

Reference

For details about how to change the default interval, see p.58 “Energy Sav-

er Timer”.

❖ Off Mode (Copier only)

To conserve energy, this product automatically turns off 1 minute after the

last copying or printing job has been completed. Printing is still possible in

Off Mode, but if you wish to make copies first press the operation switch.

Reference

For details about how to change the default interval, see p.58 “Auto Off

Timer”.

❖ Sleep Mode (Printer, Scanner installed)

If the printer and scanner are installed, this product automatically lowers fur-

ther its power consumption 1 minute after it has shifted to Low Power Mode.

Printing is still possible in Sleep Mode, but if you wish to make copies first

press the operation switch.

Reference

For details about how to change the default interval, see p.58 “Auto Off

Timer”.

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❖ Duplex Priority

The ENERGY STAR Program recommends the duplex function. By conserv-

ing paper resources this function reduces a burden to the environment. For

applicable machines, duplex function (one-sided originals→two-sided cop-

ies) can be selected preferentially when the operation switch or the main pow-

er switch is turned on, the {Energy Saver} key is pressed, or the machine resets

automatically.

Reference

To change the settings of the Duplex Priority mode, see “Duplex Mode Pri-

ority”in “General Features P.2/5”, Copy Reference.

Specifications

Copier only

Type 1

Power consumption 275W or less

Default interval

Type 2

Type 3

Low Power

Mode ^*1

275W or less

60 seconds

10 seconds or less

9W or less

60 seconds

30 seconds or less

290W or less

Recovery Time

Off Mode

Power consumption 9W or less

Default interval

9W or less

Recovery Time

Sleep Mode

Power consumption

Default interval

Recovery Time

When Auto Off Timer and Energy Saver Timer settings are at their defaults, the ma-

chine will shift to Off Mode instead.

Duplex Priority

1 Sided → 1 Sided

❖ Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of recy-

cled paper which is environmentally friendly. Please contact your sales rep-

resentative for recommended paper.

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Machine Types

This machine comes in three models which vary in copy speed. To ascertain

which model you have, see the inside front cover.

Type 1

Type 2

Type 3

Copy speed

51 copies/minute

60 copies/minute

75 copies/minute

(A4K, 8¹/₂" × 11"K) (A4K, 8¹/₂" × 11"K) (A4K, 8¹/₂" × 11"K)

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1. Getting Started

Guide To Components

ZGVH310N

1. Auto document feeder (ADF)

4. Copy tray guide

Load a stack of originals here. They will

be fed automatically one by one.

When copying onto OHP transparencies

and translucent paper, raise the guide to

prevent copies from curling when deliv-

ered.

The front and back side of 2-sided origi-

nals are scanned simultaneously.

5. Main power switch

2. Exposure glass

If the machine does not operate after

turning on the operation switch, check if

the main power switch is turned on.

Place originals face down here.

3. Copy tray (optional)

Copied or printed paper is delivered

here.

6. Operation switch

Press this switch to turn the power on

(the On indicator lights up). To turn the

power off, press this switch again (the On

indicator goes off).

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Getting Started

7. Control panel

See p.21 “Control Panel”.

9. Paper tray (tray 1-3)

Load paper here.

8. Front cover

Open to access the inside of the machine.

ADH002S

1. Ventilation holes

Prevent overheating. Do not obstruct the

ventilation holes by placing an object

near it or leaning things against it. If the

machine overheats, a fault might occur.

2. Bypass tray

Use to print on OHP transparencies, label

paper (adhesive labels), translucent pa-

per, postcards and custom size paper.

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Guide To Components

External Options

ADH003S

1. Mailbox

Sorts printed papers.

*Mailbox trays 1-9

5. Finisher 3000B(100-Sheet Staples)

Sorts, stacks, staples and punches copies.

*6: Finisher upper tray

*7: Finisher shift tray

2. Copy tray

Copies are delivered here.

6. Interposer

Inserts cover or slip sheets into the cop-

ies.

3. Booklet Finisher

Sorts, stacks, staples and punches copies.

The saddle stitch function can staple the

copies in the centre and fold them into

booklets.

7. Z-folding unit

Makes two parallel folds on the copied

paper, one of which faces in and the other

facing out.

*1: Finisher upper tray

*2: Finisher shift tray 1

*3: Finisher shift tray 2

8. Large Capacity Tray (LCT)

Holds 4000 sheets of paper.

4. Finisher 3000M(50–Sheet Staples)

Sorts, stacks, staples and punches copies.

*4: Finisher upper tray

*5: Finisher shift tray

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Getting Started

Internal Options

A Printer/Scanner unit

Allows you to use the printer and scanner functions.

B IEEE 1394 interface board ^*1

Connects to an IEEE 1394 cable.

^CBluetooth ^*1

Allows you to expand the interface.

D File Format Converter

Allows you to download documents from the Document Server stored by

copier and printer functions. See p.44 “Downloading Stored Documents”.

E IEEE 802.1b Wireless LAN Board ^*1

You can install a wireless LAN interface.

F USB 2.0 Interface Board ^*1

Allows you to connect a variety of external devices.

G DataOverwriteSecurity Unit

Allows you to erase data on the hard disk.

You cannot install two or more of the options below:

IEEE 1394 interface board, IEEE 802.1b Wireless LAN Board, USB 2.0 Interface Board,

Bluetooth

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Control Panel

ZGVS300N

1. Screen contrast knob

Adjusts the brightness of the display pan-

el.

5. Display panel

Shows the operation status, error mes-

sages, and function menus.

2. Indicators

6. {Check Modes} key

Display the status of the machine and in-

dicate errors.

Press this key to check settings.

7. {Program} key (Copier mode)

Press to register frequently used settings,

or to recall registered settings.

B:Data In indicator. See p.32 “Multi-Ac-

cess”.

L: Service Call indicator

x: Misfeed indicator. See p.103 “x

Clearing Misfeeds”.

M: Open Cover indicator

8. {Clear Modes} key

Press to clear previously entered copy job

settings.

d: Add Staple indicator. See p.115 “d

Adding Staples”.

D: Add Toner indicator. See p.100 “D

Adding Toner”.

9. {Energy Saver} key

Press to shift to and from Low Power

mode.

10. {Interrupt} key (Copy mode)

Press to make interrupt copies during a

copy run.

3. {User Tools/Counter} key

•

User Tools

Press to change the default settings

and conditions to meet your require-

ments. See p.50 “Accessing User Tools

(System Settings)”.

11. Main power indicator and On

indicator

The main power indicator lights up when

the main power switch is turned on.

The On indicator lights up when the

•

Counter

Press to check or print the total

number of copies made. See p.131

“Counter”.

power is turned on.

Important

Inquiry

❒ Do not turn off the power while

the On indicator is blinking. Doing

so may damage the hard disk.

Press to check where to contact for

machine repairs and ordering toner.

See p.130 “Inquiry”.

4. {Job List} key

Shows the job list.

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Getting Started

12. Operation switch

16. {#} key

Press this switch to turn the power on

(the On indicator lights up). To turn the

power off, press this switch again (the On

indicator goes off).

Press to enter a numerical value.

17. Number keys

Use to enter the desired number of cop-

ies, or data for a selected function.

13. {Sample Copy} key

Press to make a single set of copies or

prints to check for print quality before

making multiple sets.

18. Function keys

Press to select the following functions:

•

Copy:

Document Server:

Printer:

14. {Start} key

Press to start copying, or to scan or print

documents stored on the Document Serv-

er.

Scanner:

19. Function Status indicator

These show the status of the above func-

tions:

15. {Clear/Stop} key

•

Clear

•

Yellow: the function is selected.

Green: the function is active.

Red: the function has been interrupt-

ed.

Press to delete a number entered.

•

Stop

Press to stop a job in progress.

Display Panel

The display panel shows machine status, error messages and function menus.

The function items displayed serve as selector keys. You can select or specify an

item by lightly pressing them.

When you select or specify an item on the display panel, it is highlighted like

. Keys appearing as

cannot be used.

Important

❒ A force or impact of more than 30 N (about 3 kgf) will damage the display

panel.

By default the copying screen is displayed when you turn the power on.

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Control Panel

Common Key Operations

The following keys are common to all screens.

❖ Key list

[OK]

Acknowledges a selected function or entered values, and then returns

to the previous display

[Cancel]

Deletes a selected function or entered values, and then returns to the

previous display

[UPrev.], [TNext]

Moves to the previous page or the next page when all functions cannot

be displayed on one page.

[OK] [Yes]

[Clear]

Closes displayed messages.

Clears entered values and does not change the settings.

Returns to the previous display.

[Exit]

When the Authentication Screen is displayed

When Basic Authentication, Windows Authentication, or LDAP Authentication

is set, the authentication screen is displayed. Unless a valid user name and pass-

word are entered, operations are not possible with the machine.

Note

❒ Consult the User Administrator about your login user name and login pass-

word. For details of the various types of user authentication, consult the re-

spective administrators.

❒ When User Code Authentication is set, the screen for entering a user code is

displayed instead.

A Press [Enter] for Login User Name.

B Enter a login user name, and then press [OK].

C Press [Enter] for Login Password.

D Enter a login password, and then press [OK].

E Press [Login].

When the user is authenticated, the screen for the function you are using ap-

pears.

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Getting Started

Log Off

Important

❒ To prevent unauthorized users from using the machine, always log off when

you have finished using the machine.

A Press {User Tools /Counter}.

ZGVS320N

B Press [Logout].

C Press [Yes].

D Press {User Tools /Counter}.

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Turning On the Power

This machine has two power switch-

es.

Important

❒ Do not turn off the main power

immediately after it has been

turned on. Otherwise it may re-

sult in damage to the hard disk

or memory, leading to the mal-

functioning of the machine.

❖ Operation switch (right side of the

control panel)

Press to activate the machine.

When the machine has finished

warming up, you can make copies.

❖ Main power switch (left side of the ma-

chine)

Turning On the Power

Turning off this switch will com-

pletely turn off power to the ma-

chine.

A Press the operation switch.

The On indicator lights up

Note

❒ This machine automatically enters

Energy Saver mode or turns itself

off if you do not use it for a certain

period. See p.58 “Auto Off Timer”,

p.58 “Energy Saver Timer”.

Turning On the Main Power

ZGVS310N

A Make sure that the power cord is

firmly plugged into the wall out-

let.

Note

❒ If the power is not turned on

when the operation switch is

pressed, check if the main pow-

er switch is on. If not, turn it on.

B Open the switch cover and turn

on the main power switch.

The main power indicator turns

on.

ZGVH391N

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Getting Started

B Open the switch cover, and turn

Turning Off the Power

off the main power switch.

The main power indicator goes off.

A Press the operation switch.

The On indicator goes off.

ZGVH471N

ZGVS310N

Saving Energy

Note

❒ In the following cases, the indi-

cator will not go off but will in-

stead blink when you press the

operation switch:

-Energy Saver Mode

If you do not operate the machine for

a certain period of time, or when you

press the {Energy Saver} key, the dis-

play disappears and the machine

goes into Energy Saver mode. When

you press the {Energy Saver} key

again, the machine returns to the

ready condition. The machine uses

less electricity in Energy Saver mode.

• During communication with

external equipment.

• When the hard disk is active.

Turning Off the Main Power

Important

❒ Do not turn off the main power

switch when the On indicator is on

or blinking. Failure to observe this

may result in damage to the hard

disk or memory, leading to mal-

function.

Note

❒ You can change the amount of time

the machine waits before switch-

ing to Energy Saver mode after

copying has finished or the last op-

eration is performed. See p.58 “En-

ergy Saver Timer”.

❒ Be sure to pull out the power cord

only after you have turned off the

main power switch. Not doing this

may result in damage to the hard

disk or memory.

A Make sure the On indicator is off.

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Turning On the Power

-Auto Off

The machine automatically turns it-

self off when the job is finished, after

a certain period of time has elapsed.

This function is called “Auto Off”.

Note

❒ You can change the Auto Off time.

See p.58 “Auto Off Timer”.

❒ The Auto Off Timer function will

not operate in the following cases:

• When a warning message ap-

pears

• When the service call message

appears

• When paper is jammed

• When the cover is open

• When the “Add Toner" message

appears

•

When toner is being replenished

• When the User Tools/Counter

screen is displayed

•

When fixed warm-up is in progress

• When the printer or other func-

tions are active

• When operation was suspended

during printing

• When the Data In indicator is

on or blinking

• When the sample print or

locked print screen is displayed

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Getting Started

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2. Combined Function

Operations

Changing Modes

Note

❒ You cannot switch modes in any of the following situations:

• When accessing User Tools

• During interrupt copying

❒ The default setting is to display the screen for copying when you turn the

power on. You can change the setting. For details about settings, see p.51

“Function Priority”.

ZGVH481N

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Combined Function Operations

-System Reset

The machine returns automatically to its initial condition when a certain period

of time has elapsed after the job is finished . This function is called “System Re-

set”. See p.51 “Function Priority”.

Note

❒ You can change the System Reset time. See p.59 “System Auto Reset Timer”.

Job List

You can check the contents of jobs in printing as well as those waiting in order ,

and also delete them.

Note

❒ In the Job List, jobs reserved using Copy mode and Document Server mode

are displayed. When [Print Priority] in the System Settings is set to [Job Order],

jobs reserved using Copy mode, Printer mode, Document Server mode or

Netfile mode are displayed.

❒ For details on printing in the Netfile mode, see the manuals for DeskTopBind-

er Professional/Lite.

Checking the Job List

A Press the {Job List} key.

ZGVS340N

B Select the job number of the list you want to check.

The job list is displayed.

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Changing Modes

The icons below show the operation mode of stored documents.

Job printed using

Copier mode.

Job printed using

Printer mode.

Job printed using

Document Server

mode.

Job printed using

Netfile mode.

Note

❒ If more than six jobs are registered, press the [UPrev.] or [TNext] to scroll

down the screen.

C Press [Detail].

D Check the contents of the list.

E Press [OK].

The display returns to the job list menu.

Deleting Jobs

Note

❒ If you are unable to delete the job, contact the administrator.

A Press the {Job List} key.

ZGVS340N

B Select the job number to be deleted.

C Press [Delete Job].

D Press [Yes].

The display returns to the job list menu.

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Combined Function Operations

Multi-Access

You can carry out another job using a different function while the current job is

being performed. Performing multiple functions simultaneously in this manner

is called “Multi-Access”.

This allows you to handle your jobs efficiently, regardless of how the machine is

being used. For example:

• While making copies, you can scan documents to store in the Document Serv-

er.

• While printing documents stored in the Document Server, the machine can

receive print data.

• While executing print jobs, you can make operations for copying.

Note

❒ See p.52 “Print Priority” to set function priority. By default, the [Display Mode]

is set to first priority.

❒ When the optional Booklet Finisher, or Finisher 3000B(100-Sheet Staples) is

installed on the machine, you can specify the output tray to which documents

are to be delivered. For more information about how to specify the output

tray for each function, see the following descriptions:

• p.53 “Output: Copier”

• p.53 “Output: Document Server”

• p.54 “Output: Printer”

-Function Compatibility

The chart below shows sample operations when “Print Priority” is set to “Inter-

leave”. See p.52 “Print Priority”.

|: Simultaneous operations are possible.

$: Operation is enabled when the relevant function key is pressed and remote

switching (of the scanner) is done.

❍: Operation is enabled when the {Interrupt} key is pressed to interrupt the pre-

ceding operation.

→: Operation is performed automatically once the preceding operation ends.

×: The operation must be started once the preceding operation ends. (Simultane-

ous operations are not available.)

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Multi-Access

Mode after you select

Printer

Mode before you select

Operations for Copying

❍

$ $ $ $ $ |

Stapling

→

❍

→

$ $ $ $ |

Sort

→

❍

$ $ $ $ |

Operations for Copying

Copying

❍

→

Data Reception

→

Sort Print

Stapling

❍

→

❍

Operations for Scanning

Scanning

$ $ $ ❍

❍

$ $ $ |

Operations for Document Server

$ $ $ ❍

❍

$ $ ×

Scanning a Document to Store in Docu-

ment Server

$ ×

❍

$ ×

Printing from Document Server

$ |

❍

Printing from Document Server

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Combined Function Operations

Simultaneous operations are only available after the preceding job documents are all

scanned and [New Job] appears.

You can scan a document after the preceding job documents are all scanned.

When stapling, printing automatically starts after the current job.

Stapling is not available.

Simultaneous operations are possible once you press [New Job].

Limitation

❒ Stapling cannot be used at the same time for multiple functions.

Note

❒ While printing is in progress, scanning a document using another function

may take more time.

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3. Document Server

Relationship between Document Server

and Other Functions

The following table describes the relationship between the Document Server

and other machine functions.

Where to store

documents

Function name

Copy

Displaying a list

Printing documents

Copy/Document Server Available

Enabled

Disabled

Printer

Personal computer

Scanner

Available

Scanner

Not available

Document Server Display

❖ Document Server Main Display

1. Operating status and messages

3. The numbers of originals, copies,

are displayed.

and printed pages are displayed.

2. The title of the currently selected

4. The operation keys are displayed.

screen is displayed.

5. The stored operation mode is dis-

played.

The icons below show the operation mode when documents have been stored

in the Document Server.

Function

Icon

Copier

Printer

Scanner

Note

❒ Depending on the settings of security functions, not all the stored docu-

ments may be displayed.

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Document Server

Using the Document Server

❒ Avoid using a single number or

consecutive numbers for a pass-

word such as “0000” or “1234”,

since the numbers like this are easy

to guess, so using them will not

provide a worthwhile level of se-

curity.

Storing Data

❖ File Name

Stored documents will automati-

cally be named as “COPY0001”,

“COPY0002”. You can change as-

signed file names.

❒ A document accessed with a cor-

rect password remains selected

even after operations are complete,

and it can be accessed by other us-

ers. To stop this, be sure to press

the {Clear Modes} key to cancel the

document selection.

❖ User Name

You can register a user name to

distinguish the user or user group

that stored the documents. To reg-

ister, you can either enter a name

or use the one assigned to the user

code.

❒ The user name used when adding

a document to the Document Serv-

er is to identify the document crea-

tor and type. It is not to protect

confidential documents from oth-

ers.

Reference

For more information about the

user name, see p.69 “Register-

ing Names”.

Note

❖ Password

❒ By default, data stored in the Doc-

ument Server is deleted after three

days (72 hours). You can specify

the time taken for the stored data

to be deleted automatically. See

p.64 “Auto Delete File”.

You can set a password for stored

documents, and use it to prevent

others printing them. When a pass-

word is set for the documents,

mark appears next to the docu-

ments.

❒ Before scanning documents using

the scanner function, make sure all

other operations have finished.

Reference

To store documents in a mode oth-

er than Document Server, see the

manuals for the respective modes.

A Press the {Document Server} key.

Important

❒ Data stored in the machine might

be lost if some kind of failure oc-

curs. The supplier shall not be re-

sponsible for any damage that

might result from the loss of data.

❒ Be careful not to let anyone know

your password, especially when

entering a password or recording

it. Keep any record of your pass-

word in a secure place.

ZGVS331N

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Using the Document Server

Note

B Press [Scan Original].

❒ To stop scanning, press the

{Clear/Stop} key. To resume a

paused scanning job, press [Con-

tinue] in the confirmation dialog

box. To delete stored images

and cancel the job, press [Stop].

❒ When a password has been set,

mark appears on the left side

of the file name.

C Enter a file name, user name, or

password if necessary.

Note

❒ The Select Files to Print display

appears when all the originals

have been scanned. If it is not

displayed, press [Scanning Fin-

ished].

❒ If you do not enter a file name,

one will be automatically as-

signed.

Reference

See p.37 “To register or change a

user name”.

To register or change a user name

See p.38 “To change a file

name”.

A Press [Scan Original].

The Scan Original display appears.

See p.38 “To set or change a

password”.

B Press [User Name].

D Place your originals.

Reference

For information on the types of

originals and how to place

them, see “Placing Originals”,

Copy Reference.

If user names have already been

registered, the Change User Name

display appears. To use an unreg-

istered user name, press [Non-pro-

grammed Name].

E Make settings as desired.

If no names are registered in the

Address Book, the User Name en-

try display appears.

Reference

See p.69 “Registering Names”.

For details, see Copy Reference.

F Press the {Start} key.

The document is stored in the Doc-

ument Server.

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Document Server

When using a name registered in

the Address Book

To change a file name

A Press [Scan Original].

A Select a name from the list, and

The Scan Original display appears.

then press [OK].

B Press [File Name].

To change to an unregistered

user name, proceed to the next

step.

The Change File Name display ap-

pears.

Reference

See p.71 “Registering a New

User Code”.

C Press [Delete All] to delete the old

file name.

Note

❒ You can also use [Backspace] to

delete unwanted characters.

When using an unregistered user

name

D Enter a new file name, and then

A Press [Non-programmed Name].

press [OK].

B Enter a new user name, and

then press [OK].

Note

❒ Up to 20 characters can be en-

tered as a file name, but only 16

characters of each file name will

be displayed in the document

list.

Reference

See p.133 “Entering Text”.

When no names are registered in

the Address Book

Reference

See p.133 “Entering Text”.

A Enter a new user name, and

then press [OK].

To set or change a password

A Press [Scan Original].

The Scan Original display appears.

B Press [Password].

Reference

See p.133 “Entering Text”.

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Using the Document Server

See p.38 “To change a file

Enter a password using the number

keys ( four digits), and then press

[OK] or the {#} key.

name”.

See p.38 “To set or change a

password”.

F Press [OK].

Selecting a Document

A Press the {Document Server} key.

Changing a Stored

Document's File Name, User

Name, or Password

B Select the document to be printed.

A Press the {Document Server} key.

B Select the document with the user

name, file name, or password you

want to change.

Note

❒ If a password has been set for

the document, enter the pass-

word and press [OK].

❒ You can search for a document

using [Search by User Name] or

[Search by File Name]. See p.40

“Searching for Stored Docu-

ments”.

Note

❒ If a password has been set for

the document, enter the pass-

word and press [OK].

❒ You can sort document names

in the list by user name, file

name or date. To sort docu-

ments, press [User Name], [File

Name] or [Date].

C Press [File Management].

D Press [Change File Name], [Change

❒ If you cannot determine the

contents of a document by its

file name, you can print only the

first page of the document for

checking purposes. See p.43

“Printing the First Page”.

User Name], or [Change Password].

❒ To cancel a selection, press the

highlighted document again.

Enter the new file name, user name,

C To print multiple documents, re-

or password, and then press [OK].

peat step in the order that you

Reference

want to print.

See p.37 “To register or change a

user name”.

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Document Server

❒ Press [OK]. The Select Files to

Note

Print display appears.

❒ You can select up to 30 docu-

ments.

Searching for Stored

Documents

❒ If sizes or resolutions of selected

documents are not the same, the

documents may not be printed.

You can use either [Search by File

Name] or [Search by User Name] to

search for documents stored in the

Document Server. You can also list

stored documents in your order of

preference.

❒ If you wish to change the order

for printing, cancel the selec-

tion, and reselect in the desired

order.

❒ If you press the {Clear Modes}

key, selection of all documents

will be canceled.

Note

❒ If you press [Printg Odr], the doc-

uments will be displayed in the

order of printing.

❒ If you install DeskTopBinder Pro-

fessional or DeskTopBinder Lite

on your computer, you can search

and rearrange the documents from

your computer.

To Check Details of Stored Documents

Reference

A Select the document.

For more details refer to the manu-

als for DeskTopBinder Profession-

al/Lite.

To Search by File Name

A Press the {Document Server} key.

Note

❒ If a password has been set for

the document, enter the pass-

word, and then press [OK].

B Press [Search by File Name].

B Press [Detail].

Enter the file name, and then press

[OK].

Files beginning with the name en-

tered appear in the Select Files to

Print display.

Detailed information about the

document is displayed.

Note

Reference

❒ If you have selected several doc-

uments, use [U] and [T] to view

the details of each.

See p.133 “Entering Text”.

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Using the Document Server

Note

Printing Stored Documents

❒ To display all files stored in the

Document Server, press [File

List].

A Select the document to be printed.

To Search by User Name

A Press the {Document Server} key.

B Press [Search by User Name].

Note

❒ If a password has been set for

the document, enter the pass-

word and then press [OK].

❒ You can print multiple docu-

ments. See p.39 “Selecting a

Document”.

C To specify a registered user name,

select the user name from the dis-

played list, and then press [OK].

B If you need to change the print

settings, press [Print Settings].

Note

The Print Settings display appears,

and user names, file names and

printing order of the documents

are shown.

❒ To specify an unregistered user

name, go to the next step.

D To specify an unregistered user

name, press [Non-programmed

Name]. Enter the name, and then

press [OK].

Note

❒

The print settings made for print-

ing in copier or printer mode re-

main effective after printing

and are applied to the next job.

Reference

See p.133 “Entering Text”.

❒ When multiple documents are

selected, print settings made for

the first document will be effec-

tive for only that document, and

not the subsequent ones.

E Press [OK].

Files beginning with the name en-

tered appear in the Select Files to

Print display.

❒ Print setting items are listed be-

low. For details about the print

results, see Copy Reference.

Note

❒ To display all files stored in the

Document Server, press [File

List].

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Document Server

❖ Binding format

D Press the {Start} key.

• 2 Sided Copy Top to Top

The machine starts printing.

• 2 Sided Copy Top to Bot-

tom

To stop printing

• Booklet

A Press the {Clear/Stop} key.

• Magazine

B Press [Stop].

❖ Cover handling

• Cover/Slip Sheet

• Edit/Stamp

To change the number of copies

during printing

❖ Finish

• Sort

Limitation

❒ The number of copies can only

be changed when the Sort func-

tion is selected in print settings.

• Stack

• Staple

• Punch

A Press the {Clear/Stop} key.

B Press [Change Quantity].

❒ If you print more than one set

using the Sort function, you can

check the print result by print-

ing out only the first set. See

p.42 “Sample Copy”.

C Use the number keys to enter a

new number of copies.

D Press the {#} key.

E Press [Continue].

Printing restarts.

❒ When multiple documents are

printed at the same time, print

settings made for the first docu-

ment will apply to all the subse-

quent ones.

Sample Copy

If you are printing multiple sets, you

can check if the print settings or sort-

ing order is correct by first printing

out a sample set.

❒ If you select multiple files, you

can confirm file names or print

order you selected in step by

scrolling through the list with

[T] and [U].

Limitation

❒ Press [Select File] to return to the

❒ This function can be used only

Select Files to Print display.

when the Sort function is selected.

C Enter the required number of cop-

A Select the document to be printed.

ies using the number keys.

Note

❒ If a password has been set for

the document, enter the pass-

word and then press [OK].

❒ Up to 999 can be entered.

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Using the Document Server

❒ You can search for a document

using [Search by User Name] or

[Search by File Name]. See p.40

“Searching for Stored Docu-

ments”.

❒ To cancel a selection, press the

highlighted document again.

B Press [Print 1st Page].

❒ You can sort document names

in the list by user name, file

name, or date. To do so, press

[User Name], [File Name] or [Date].

❒ To cancel a selection, press the

C Press the {Start} key.

highlighted document again.

B Press the {Sample Copy} key.

Deleting Stored Documents

The first set is printed.

C To print the remaining sets, press

Important

[Print].

❒ You can store up to 3,000 docu-

ments in the Document Server. No

more documents can be stored

when the limit is reached, and you

should delete unnecessary docu-

ments.

Note

❒ To change the settings, press

[Suspend] to return to the Print

Settings menu.

Note

Printing the First Page

❒ You can delete all stored docu-

ments at once with the User Tools.

See p.65 “Delete All Files”.

You can print the first page of a docu-

ment selected in the Select Files to

Print display to check its contents.

❒ You can also delete documents via

a Web browser from a computer in

the network. For details on how to

start the Web browser, see Network

Guide.

If more than one document is select-

ed, the first page of each is printed.

A Select the document.

Note

A Press the {Document Server} key.

B Select the document.

Note

❒ If a password has been set for

the document, enter the pass-

word and then press [OK].

❒ If a password has been set for

the document, enter the pass-

word and then press [OK].

Note

❒ You can search for a document

using [Search by User Name] or

[Search by File Name]. See p.40

“Searching for Stored Docu-

ments”.

Note

❒ You can delete multiple docu-

ments at once.

❒ You can sort document names

in the list by user name, file

name, or date. To do so, press

[User Name], [File Name], or

[Date].

❒ You can search for a document

using [Search by User Name] or

[Search by File Name]. See p.40

“Searching for Stored Docu-

ments”.

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Document Server

❒ You can sort document names

in the list by user name, file

name, or date. To do so, press

[User Name], [File Name] or [Date].

D Click the properties button of the

document you want to check.

Information about that document

appears.

❒ If you cannot determine the

document by its name, you can

print the first page to check its

contents. See p.43 “Printing the

First Page”.

E Check the contents of the docu-

ment.

Note

❒ To enlarge the document pre-

❒ To cancel a selection, press the

view, click [Enlarge Image].

highlighted document again.

C Press [Delete File].

Downloading Stored

Documents

Note

❒ File Format Converter is required

when downloading documents

stored in copier or printer mode.

D Press [Delete] to delete the docu-

ment.

A Start a Web browser.

B Enter “http:// (IP address of this

Viewing Stored Documents

Using a Web Browser

machine) /” in the [Address] box.

The top page appears on the Web

browser.

Reference

C Click [Document Server].

The Web browser's Help

The [Document Server File List] ap-

pears.

A Start a Web browser.

B Enter “http:// (IP address of this

Note

machine) /” in the [Address] box.

❒ To switch the display format,

click [Details], [Thumbnails] or

[Icons] from the [Display method]

list.

The top page appears on the Web

browser.

C Click [Document Server].

D Click the properties button of the

The [Document Server File List] ap-

pears.

document you want to download.

Note

E Select [PDF], [JPEG], or [Multi-page

TIFF] in the [File format] list.

❒ To switch the display format,

click [Details], [Thumbnails] or

[Icons] from the [Display method]

list.

Note

❒ [JPEG] can only be selected for

documents stored in scanner

mode.

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Using the Document Server

❒

[Multi-page TIFF] is available when

file format converter is in-

stalled.

❒ [Multi-page TIFF] cannot be select-

ed for documents stored in cop-

ier or printer mode.

F Click [Download].

G Click [OK].

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Document Server

Settings for the Document Server

❖ Copier/Document Server Features (See “General Features P.⁴/₅”, and “General

Features P.⁵/₅”, Copy Reference.)

Items

Default settings

General Features P.⁴/₅

Document Server Storage Key: F1 2 Sided Original Top to top

Document Server Storage Key: F2 1 Sided→1 Sided Combine

Document Server Storage Key: F3 1 Sided

→

1 Sided Combine: 4 originals

1 Sided Combine: 8 originals

Document Server Storage Key: F4 1 Sided

→

Document Server Storage Key: F5 Create Margin

Document Server Print Key:F1 2 Sided Top to top

Document Server Print Key:F2 2 Sided Top to bottom

Document Server Print Key:F3 Booklet

General Features P.⁵/₅

Document Server Print Key:F4 Magazine

Document Server Print Key:F5 Off

❖ System Settings (See p.51 “General Features”, p.55 “Tray Paper Settings”, p.58

“Timer Settings”, p.60 “Administrator Tools”.)

Items

Default settings

General Features

Warm Up Notice

Copy Count Display

Output: Document Server

Copy Tray

Tray 1

Tray Paper Settings

Paper Tray Priority: Docu-

ment Server

Cover Sheet Tray

Slip Sheet Tray

Off

Timer Settings

Copier/Document Server

Auto Reset Timer

60 seconds

Administrator Tools

Auto Delete File

Delete All Files

After 3 day(s)

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4. User Tools (System Settings)

User Tools Menu (System Settings)

❖ General Features (See p.51 “General Features”.)

Default

Panel Tone

Warm Up Notice

Copy Count Display

Function Priority

Print Priority

Copier

Display Mode

3 seconds

Function Reset Timer

Interleave Print

Output Tray Setting

Output: Copier

10 sheet(s)

According to Function Setting

Copy Tray ^*1

Output: Document Server

Output: Printer

Copy Tray ^*1

ADF Original Table Elevation

Job List Display Time

Z-fold Position

When Original is Set

15 seconds

Metric Version:

•

A3: 2mm

B4 JIS (Japanese Industrial Standard): 2mm

A4: 2mm

11"×17": 2mm

8¹/₂"×14": 2mm

Inch Version:

•

A3: 0.1"

B4 JIS: 0.1"

A4: 0.1"

11"×17": 0.1"

•

8¹/₂"×14": 0.1"

The default tray switches to Finisher Upper Tray when the optional finisher is in-

stalled.

The default tray switches to Mailbox Tray when the optional mailbox is installed.

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User Tools (System Settings)

❖ Tray Paper Settings (See p.55 “Tray Paper Settings”.)

Default

Tray 1 ^*1

Paper Tray Priority: Copier

Paper Tray Priority: Printer

Tray 1 ^*1

Tray Paper Size: Tray 2

Tray Paper Size: Tray 3

Paper Type: Bypass Tray

Paper Type: Tray 1

A4K

No Display

No Display/2 Sided Copy/Auto Paper Select On

Paper Type: Tray 2

No Display/2 Sided Copy/Auto Paper Select On

Paper Type: Tray 3

No Display/2 Sided Copy/Auto Paper Select On

Paper Type: LCT

No Display/2 Sided Copy/Auto Paper Select On

Cover Sheet Tray

Off

Slip Sheet Tray

Off

Designation Sheet 1 Tray

Designation Sheet 2 Tray

Printer Bypass Paper Size

Off

A4K

The default switches to LCT when the optional Large Capacity Tray (LCT) is in-

stalled.

❖ Timer Settings (See p.58 “Timer Settings”.)

Default

Auto Off Timer

1 minute(s)

60 seconds

Energy Saver Timer

Panel Off Timer

System Auto Reset Timer

Copier/Document Server Auto Reset Timer 60 seconds

Printer Auto Reset Timer

Scanner Auto Reset Timer

Set Date

60 seconds

Set Time

Weekly Timer Code

Auto Logout Timer

Weekly Timer: Monday – Sunday

Off

60 seconds

❖ Interface Settings

• For details about network settings, see Network Guide.

• For details about parallel interface, see Printer Reference.

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User Tools Menu (System Settings)

❖ File Transfer

• For details about network settings, see Network Guide.

❖ Administrator Tools(See p.60 “Administrator Tools”.)

Default

User Authentication Management

Off

Administrator Authentication Management Off

Program/Change Administrator

Extended Security

External Charge Unit Management

Enhanced External Charge Unit Management --

Display/Print Counter

Display/Clear/Print Counter per User

Address Book Management

Address Book: Program/Change/Delete Group --

Address Book: Change Order

Print Address Book: Destination List

Address Book: Edit Title

Address Book: Select Title

Auto Delete File

Title 1

After 3 day(s)

Delete All Files

Program/ Change/ Delete LDAP Server

Use LDAP Server

Off

AOF (Always ON)

Firmware Version

Auto Erase Memory Setting

Erase All Memory

Off

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User Tools (System Settings)

Accessing User Tools (System Settings)

User Tools allow you to change or set

D Change settings by following in-

defaults.

structions on the display panel,

and then press [OK].

Note

❒ Operations for system settings are

different from normal operations.

Always quit User Tools when you

have finished. Seep.50 “Exiting

from User Tools”.

Note

❒ To cancel changes made to set-

tings and return to the normal

function display, press the {User

Tools/Counter} key.

❒ Any changes you make with User

Tools remain in effect even if the

main power switch or operation

switch is turned off, or the {Energy

Saver} or {Clear Modes} key is

pressed.

Exiting from User Tools

A Press the {User Tools/Counter} key.

Changing Default Settings

A Press the {User Tools/Counter} key.

Note

❒ You can also exit from User

Tools by pressing [Exit].

ZGVS320N

B Press [System Settings].

C Select the desired menu, and then

press the desired key.

Reference

p.47 “User Tools Menu (System

Settings)”

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Settings You Can Change with User Tools

Reference

To access User Tools, see p.50 “Changing Default Settings”.

General Features

❖ Panel Tone

The beeper (key tone) sounds when a key is pressed.

Note

❒ Default: On

❖ Warm Up Notice (Copier/Document Server)

You can set the beeper to sound when the machine becomes ready for copy-

ing after reviving from Energy Saver mode, or when the power is turned on.

Note

❒ Default: On

❒ If the Panel Tone setting is “Off”, the beeper will not sound, regardless of

the Warm Up Notice setting.

❖ Copy Count Display (Copier/Document Server)

The copy counter can be set to show the number of copies made (count up) or

the number of copies yet to be made (count down).

Note

❒ Default: Up (count up)

❖ Function Priority

You can specify the mode to be displayed immediately after the operation

switch or System Reset mode is turned on.

Note

❒ Default: Copier

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User Tools (System Settings)

❖ Print Priority

Print priority is given to the mode selected.

Reference

See p.32 “Multi-Access”.

Note

❒ Default: Display Mode

❒ When the optional finisher is installed, you can specify an output tray to

which documents are delivered.

• p.53 “Output: Copier”

• p.53 “Output: Document Server”

• p.54 “Output: Printer”

❖ Function Reset Timer

When using the multi-access function (See p.32 “Multi-Access”), you can set

the length of time the machine waits before changing modes. This is useful if

when you are making many copies and need to change the settings for each

copy. By setting a longer reset time, you can prevent being interrupted by oth-

er functions.

Note

❒ Default: 3 seconds

❒ The Function Reset Timer setting will not be effective if Print Priority is

given to Interleave Print. See p.52 “Print Priority”.

❖ Interleave Print

You can set the timing for changing modes when [Print Priority] has been set to

[Interleave].

Note

❒ Default: 10 sheet(s)

❒ Values set may change depending on the timing of printing.

❖ Output Tray Setting

You can set the way or timing for switching the output tray.

• Output Tray

You can set the way in which the output tray is switched.

Note

❒ Default: According to Function Setting

❒ You can select Auto Change when Print Priority is set to Job Order. See

p.52 “Print Priority”.

• Change Output Tray

You can set the timing for switching the output tray.

Note

❒ Default: When Tray is Full

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Settings You Can Change with User Tools

❖ Output: Copier

You can specify a tray to which copies are delivered.

Note

❒ Default: Copy Tray, Finisher Upper Tray

❒ The default settings may vary depending on the finisher installed.

❖ Output: Document Server

You can specify a tray to which documents are delivered.

Note

❒ Default: Copy Tray, Finisher Upper Tray

❒ For details about output trays, see p.53 “Output: Copier”.

❒ The default settings may vary depending on the finisher installed.

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User Tools (System Settings)

❖ Output: Printer

You can specify a tray to which prints are delivered.

Note

❒ Default: Copy Tray, Finisher Upper Tray

❒ The output trays set on the printer driver have priority over the output tray

specified above.

❒ The default settings may vary depending on the finisher installed.

❖ ADF Original Table Elevation

You can set the timing for elevating the auto document feeder (ADF) original

table.

Note

❒ Default: When Original is Set

❖ Job List Display Time

You can set the length of time that the job list display is shown before the dis-

play reverts back to the default screen.

Note

❒ Default: 15 seconds

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Settings You Can Change with User Tools

❖ Z-fold Position

You can change the Z-fold position according to the paper size.

Note

❒ Default:

• Metric version

• A3: 2mm

• B4 JIS: 2mm

• A4: 2mm

• 11"×17": 2mm

• 8₁/₂"×14": 2mm

• Inch version:

• A3: 0.1"

• B4 JIS: 0.1"

• A4: 0.1"

• 11"×17": 0.1"

• 8₁/₂"×14": 0.1"

Output tray settings

Limitation

❒ You cannot interrupt the current stapling job even when a stapling job is spec-

ified with a different function.

❒ When the optional finisher is installed and stapling or shift-sorting is speci-

fied, the job will be delivered to the finisher shift tray regardless of the output

tray specified.

Tray Paper Settings

❖ Paper Tray Priority: Copier (Copier/Document Server)

You can specify the paper tray from which paper is to be supplied.

Note

❒ Default: Tray 1

❖ Paper Tray Priority: Printer (Printer)

You can specify the paper tray from which paper is to be supplied.

Note

❒ Default: Tray 1, LCT

❒ The default tray switches to LCT if the optional large capacity tray (LCT)

is installed.

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User Tools (System Settings)

❖ Tray Paper Size: (Tray 2,3)

You can select the size of the copy paper loaded in the paper tray.

• The paper sizes you can load for trays, when the paper size selector knob

is set to the p mark, are as follows:

• A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5K, A5L, 210 × 340

mmL, 210 × 182 mmK, 210 × 170 mmK

• 11"×17"L, 8¹/₂"×14"L, 8¹/₂"×13"L, 8¹/₂"×11"K, 8¹/₂"×11"L,

8¹/₄"×13"L, 8"×13"L, 7¹/₄"×10¹/₂"L, 5¹/₂"×8¹/₂"K, 5¹/₂"×8¹/₂"L,

11"×15"L, 11"×14"L, 10"×15"L, 8¹/₄"×14"L, 8"×10¹/₂"L, custom size

(139.7-297 mm(5.5"-11.7") wide × 139.7-431.8 mm(5.5"-17") long)

• 8K(267 × 390 mm)L, 16K(195 × 267 mm)K, 16K(195 × 267 mm)L

Important

❒ If the specified paper size differs from the size of paper actually set in the

paper tray, a paper misfeed might occur because the paper size cannot be

detected accurately.

Note

❒ Default: A4K

❒ The tray fence for the optional large capacity tray (LCT) is fixed. If you

need to change the paper size, contact your service representative.

❒ The optional tab sheet holder is required when using tab stock in tray 2 or

Reference

See p.113 “Changing the Paper Size”.

❖ Paper Type: Bypass tray

You can sets the display to show the type of paper loaded in the bypass tray.

• The paper types you can set for the bypass tray are as follows:

• Plain paper (No Display), Recycled Paper, Special Paper, Colour Paper

1, Colour Paper 2, Translucent Paper, Letterhead, Thick Paper, Label

Paper, OHP, Cardstock, Bond Paper, Prepunched Paper, Preprinted Pa-

per

Note

❒ Default: No display

❖ Paper Type: (Tray1-3, LCT)

You can sets the display to show the type of paper loaded in each of the trays.

This information is used by the print function to automatically select the pa-

per tray.

• The paper types you can set for trays are as follows:

• Plain paper (No Display), Recycled Paper, Special Paper, Translucent

Paper, Letterhead, Thick Paper, Colour Paper 1, Colour Paper 2, Tab

Stock (2-3 tray), Bond Paper, Prepunched Paper, Preprinted Paper

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Settings You Can Change with User Tools

Note

❒ Default:

• Paper Type: No display

• Copying Method: 2 Sided Copy

• Apply Auto Paper Select: Yes

❒ A mark is displayed next to the paper tray if “No” is selected.

❒ The optional tab sheet holder is required when using tab stock in tray 2 or

❒ The number of tab stock shifts can be set in millimeters, when [Tab Stock]

has been selected.

❒ The number of tab stock shift can be set in 1 millimeter (1 inch) units, with-

in a range of 0 to 15 mm(0" to 0.6"). The default is 13 mm(0.5").

❒ “Thick Paper” and “Tab Stock” can be set simultaneously.

Limitation

❒ [Auto Paper Select] can only be selected for the copier function if [No Display]

and [Recycled Paper] are selected. If [No] is selected, Auto Paper Select is not

valid.

❖ Cover Sheet Tray

You can specify and display the paper tray that is used to set cover sheets. Af-

ter selecting the paper tray, you can also specify the display timing and copy

method for two-sided copying.

Note

❒ Default:

• Tray to Program: Off

❒ Functions using the Cover Sheet Tray setting are front cover function and

front/back cover function.

❒ When [At Mode Selected] is selected, the cover sheet tray settings are only

displayed when the cover function or slip sheet function is selected.

❒ You can set Copying Method in Duplex setting only when [At Mode Select-

ed] is selected.

Reference

“Covers”, Copy Reference

❖ Slip Sheet Tray, Designation Sheet Tray 1/2

You can specify and display the paper tray that is used for setting slip sheets.

You can also specify the display timing and copy method for two-sided cop-

ying.

Note

❒ Default:

• Tray to Program: Off

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User Tools (System Settings)

❒ When [At Mode Selected] is selected, the slip sheet settings are only dis-

played when the cover function or slip sheet function is selected.

❒ When [Interposer Tray] has been selected in the Slip Sheet 2 tray settings,

“Copying Method in Duplex” will not be displayed.

❒ OHP slip sheets cannot be copied when using the interposer.

Reference

“Slip Sheets”, Copy Reference

❖ Printer Bypass Paper Size

You can specify the size of the paper in the bypass tray when printing data

from the computer.

Note

❒ Default: A4K

Timer Settings

❖ Auto Off Timer

The machine turns off automatically to conserve energy after a specified time

has elapsed following job completion. This function is called “Auto Off”.

The machine status after Auto Off operation is referred to as “Off mode” or

“Sleep mode”. For the Auto Off Timer, specify the time to elapse before Auto

Off.

Note

❒ Default: 1 minute(s)

❒ When in “Off mode” or “Sleep mode”, the machine is ready for use within

30 seconds.

❒ The time can be set from 1 to 240 minutes using the number keys.

❖ Energy Saver Timer

You can set the time that the machine waits before switching to lower power

mode after copying has finished or the last operation is performed.

The time can be set from 1 minute to 240 minutes using the number keys.

Note

❒ Default: 15 minute(s)

❖ Panel Off Timer

You can set the time that the machine waits before switching the panel off af-

ter copying has finished or the last operation is performed.

Note

❒ Default: 1 minute(s)

❒ The warm up time for making a copy from standby mode is 0 seconds.

❒ The interval time can be set from 10 to 240 minutes using the number keys.

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Settings You Can Change with User Tools

❖ System Auto Reset Timer

The System Reset setting automatically switches to the screen of the function

set in Function Priority when no operations are in progress, or when an inter-

rupted job is cleared. This setting determines the system reset interval. See

p.51 “Function Priority”.

Note

❒ Default: 60 seconds

❒ The time can be set from 10 to 999 seconds, in one second increments, using

the number keys.

❖ Copier/Document Server Auto Reset Timer (Copier/Document Server)

You can specify the time to elapse before copier and Document Server func-

tions are reset.

Note

❒ Default: 60 seconds

❒ If [Off] is selected, the machine will not automatically switch to the user

code entry screen.

❒ The time can be set from 10 to 999 seconds, in one second increments, using

the number keys.

❖ Scanner Auto Reset Timer (Scanner)

You can specify the time to elapse before the scanner function is reset.

Note

❒ Default: 60 seconds

❒ If [Off] is selected, the machine will not automatically switch to the user

code entry screen.

❒ The time can be set from 10 to 999 seconds, in one second increments, using

the number keys.

❖ Set Date

You can set the date for the copier's internal clock using the number keys.

Note

❒ To change between year, month and day, press [←] and [→].

❖ Set Time

You can set the time for the copier's internal clock using the number keys.

Note

❒ To change between hours, minutes and seconds, press [←] and [→].

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User Tools (System Settings)

❖ Weekly Timer Code

You can set an 8-digit code needed to turn on the power when it is off because

of the Weekly Timer settings.

Note

❒ Default: Off

❒ If [On] is selected, enter the weekly timer code.

❒ If [On] is selected without entering the timer code, the machine cannot be

used even if the power is turned on. If [Off] is selected, the machine can be

used without the need for a timer code.

❖ Auto Logout Timer

You can specify whether or not to automatically log out a user when the user

does not operate the machine for a specified period of time after logging in.

Note

❒ Default: On, 60 seconds

❒ When [On] is selected, the time can be set from 10 to 999 seconds, in one sec-

ond increments, using the number keys.

❖ Weekly Timer: Monday – Sunday

You can specify the times at which the power is turned on and off on each day

of the week.

Note

❒ Enter the time in the 24–hour format.

Administrator Tools

The following User Tools should be set by the administrator.

❖ User Authentication Management

See Security Reference.

❖ Administrator Authentication Management

See Security Reference.

❖ Program/ Change Administrator

See Security Reference.

❖ Key Counter Management

You can specify that functions that you want to manage with the key counter.

❖ External Charge Unit Management

You can specify that functions that you want to manage with the external

charge unit.

❖ Enhanced External Charge Unit Management

You can specify that extended features that you want to manage with the ex-

ternal charge unit.

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Settings You Can Change with User Tools

❖ Extended Security

See Security Reference.

❖ Display/Print Counter

Allows you to view and print the various counters.

• Display/Print Counter

Displays counters for each functions (Total, Copier, Printer, A3/DLT, Du-

plex, Staple).

• Print Counter List

Prints out a list of counters for each functions.

• To print the counter list

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Administrator Tools].

D Press [Display/Print Counter].

E Press [Print Counter List].

^FPress the {Start} key.

G Press [Exit].

❖ Display/Clear/Print Counter per User

Allows you to view and print the various counters accessed with users and to

set the values to 0.

Note

❒ Press [UPrev.] and [TNext] to show all counters.

• Print Counter for All Users

Prints the counter values for all the users.

• Clear Counter for All Users

Sets the counter value for all the users.

• Print Counter per User

Prints the counter values for each user.

• Clear Counter per User

Sets the counter value for each user.

Note

❒ To print a list for each user, see p.73 “Printing the Counter for Each User

Code”.

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User Tools (System Settings)

❖ Address Book Management

You can add, change or delete information registered in the Address Book.

For details, see p.66 “Address Book”.

• [Program/Change]

You can register and change names as well as user codes.

• Names

You can register a name, key display, registration number, and title selec-

tion.

• Auth. Info

You can register a user code, and specify the functions available to each

user code. You can also register user names and passwords to be used

when sending e-mail, sending files to folders, or accessing an LDAP server.

• Protection

You can register a protection code.

• E-mail

You can register an e-mail address.

• Folder

you can register the protocol, path, user name, password, port number,

and server name.

• Add to Group

You can put names registered in the Address Book into a group.

• [Delete]

You can delete a name from the Address Book.

Note

❒ You can register up to 2,000 names.

❒ You can register up to 500 user codes.

❒ You can also register user codes from SmartDeviceMonitor for Admin.

❖ Address Book: Program/Change/Delete Group

Names registered in the Address Book can be added into a group.

You can then easily manage the names registered in each group. For details,

see p.85 “Registering Names to a Group”.

• [Program/Change]

You can register new groups, or changes a group name, key display, title

selection or registration number.

• [Delete]

You can delete a group.

Note

❒ You can register up to 100 groups.

❒ You can also group users using a Web browser. For more information, see

the Web Browser help.

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Settings You Can Change with User Tools

❖ Address Book: Change Order

You can change the order of the names in the Address Book.

Note

❒ You can rearrange the order of items that are on the same page, but you

cannot move the items to another page. For example, you cannot move an

item from “PLANNING” ([OPQ]) to “DAILY” ([CD]).

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Administrator Tools], and then press [T Next].

D Press [Address Book: Change Order].

E Press the name key to be moved.

Note

❒ You can also select a name using the number keys.

F Press the name key in the place that you want to move to.

The name selected in step E moves to the place selected in step F, and the

keys for other names will be shifted accordingly.

Note

❒ You can also select a name using the number keys.

❖ Print Address Book: Destination List

You can print the list of names registered in the Address Book.

• Print in Title 1 Order

Prints a list of the names according to the order in Title 1.

• Print in Title 2 Order

Prints a list of the names according to the order in Title 2.

• Print in Title 3 Order

Prints a list of the names according to the order in Title 3.

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User Tools (System Settings)

• Print Group Dial List

Prints a list of the groups registered.

A Select the print format.

B To print on two-sided pages, select [Print on 2 Sides].

C Press the {Start} key.

The list is printed.

❖ Address Book: Edit Title

You can edit the title to locate the desired user easily.

^APress the {User Tools/Counter} key.

B Press [System Settings].

C Press [Administrator Tools], and then press [T Next].

^DPress [Address Book: Edit Title].

E Press the title key to be changed.

F Enter the new name, and then press [OK].

G Press [OK].

❖ Address Book: Select Title

You can specify the title to select a name.

Note

❒ Default: Title 1

❖ Auto Delete File

You can specify whether documents stored in the Document Server will or

will not be deleted after a specified period of time.

Note

❒ Default: Yes After 3 day(s)

❒ If you select [Yes], documents stored subsequently will be deleted.

❒ If you select [No], documents will not be deleted automatically.

❒ If you select [Yes], enter a number of days in the range of 1 - 180.

❒ The default setting is three days, which means documents will be deleted

three days (72 hours) after they have been stored.

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Settings You Can Change with User Tools

❖ Delete All Files

All documents stored in Document Server will be deleted.

Note

❒ Even if a password has been set, all documents will be deleted.

❒ A confirmation dialog box will appear. To delete all documents, select

[Yes].

❖ Program/ Change LDAP Server

See Network Guide.

❖ Use LDAP Server

You can specify whether or not to use the LDAP server.

Note

❒ Default: Off

❒ When Use LDAP Server is set to Off, [Search LDAP] will not appear on the

searching display.

❖ AOF (Always On)

Specify whether or not to use Auto Off function.

Note

❒ Default: On

❒ For details about this function, contact your service representative.

❖ Firmware Version

You can check the version of the softwares installed in this machine.

❖ Auto Erase Memory Setting

When the optional DataOverwriteSecurity Unit is installed, you can specify if

data is to be automatically deleted after a job is completed.

Note

❒ Default: Off

❒ You can also specify the method of overwriting.

Reference

See the manual for DataOverwriteSecurity Unit.

❖ Erase All Memory

When the optional DataOverwriteSecurity Unit is installed, you can erase all

the data stored in the hard disk drive of the machine.

Reference

See the manual for DataOverwriteSecurity Unit.

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User Tools (System Settings)

Address Book

Registering information such as the

names of users and their e-mail ad-

dresses in the Address Book allows

you to manage them easily.

❖ Names

You can register the name of the

user and the key display. This is

the basic information required for

managing users of the machine.

Important

❒ Address Book data is stored on the

hard disk. It can be lost if there is

some kind of hard disk failure. The

manufacturer shall not be respon-

sible for any damages resulting

data loss.

❖ Authentication Information

Note

You can register user codes in or-

der to restrict particular functions

to certain users, and to check their

use of each function. You can also

passwords to be used when send-

ing e-mail, sending to folders, or

accessing an LDAP server.

❒ You can also use a Web browser to

Book. With the SmartDeviceMoni-

tor for Admin, you can register

multiple names at the same time.

❒ You can backup Address Book

data using [Address Management

Tool] in SmartDeviceMonitor for

Admin. Backing up of the data is

recommended.

Reference

For details about using a Web

browser, see the Web browser

Help.

❖ Protection

You can set protection codes to

stop sender's names from being

used or folders from being ac-

cessed without authorization.

For details about SmartDevice-

Monitor for Admin and how to in-

stall it, see Printer Reference.

For operating instructions, see

SmartDeviceMonitor for Admin

Help.

You can register and manage the fol-

lowing items in the Address Book:

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Address Book

❖ E-mail

You can register e-mail destina-

tions in the Address Book.

Sending e-mail by Quick Dial

By registering e-mail addresses in the

Address Book, you can specify e-mail

destinations simply by selecting them

from the initial scanner display when

sending a document using the scan-

ner function.

A registered e-mail address can be

used as the sender's address, and the

sender's address are automatically

entered in the “From” field of an e-

mail header.

❖ Folder

You can register the protocol, path

name and server name.

• SMB

See p.75 “E-mail Destination”.

Sending scanned files to a shared folder

directly

After registering the path name, user

name and password, you can connect

to a shared folder simply by selecting

the destination shown on the initial

scanner display whenever sending

files using the scanner function to a

shared folder.

• FTP

To share the folder using Windows,

select the SMB protocol.

❖ Add to Group

To register the folder to the FTP serv-

er, select the FTP protocol.

You can put registered e-mail and

folder destinations into a group for

easier management.

See p.78 “Registering Folders”.

Preventing unauthorized user access to

shared folders from the machine

After registering a protection code,

you can specify the object of protec-

tion to prevent an e-mail destination

from being used without permission.

Managing names in the Address Book

You can also prevent unauthorized

access to registered folders. See p.89

“Registering a Protection Code”.

By registering a name and key dis-

play beforehand, you can specify e-

mail and folder destinations simply

by selecting the name key.

See p.69 “Registering Names”.

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User Tools (System Settings)

Managing users and machine usage

You can assign user codes to limit

registered users and check their use

of the Copier, Document Server,

Printer and Scanner functions.

See p.71 “Authentication Informa-

tion”.

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Registering Names

Registering names in the Address

Book is useful for selecting e-mail

destinations when you send e-mail.

You can also use the name as a folder

destination.

Note

❒ The name registered here can

also be used for documents in

the Document Server. For de-

tails, see p.36 “Using the Docu-

ment Server”.

Registering a Name

To select the title

A Press the {User Tools/Counter} key.

A Press the key for the classifica-

tion you want to use under Se-

lect Title.

Note

ZGVS320N

❒ The keys you can select are as

follows:

B Press [System Settings].

• [Freq.]… Added to the page

that is displayed first.

• [AB], [CD], [EF], [GH],

[IJK], [LMN], [OPQ],

[RST], [UVW], [XYZ]…

Added to the alphabetical

group selected.

Press [Administrator Tools], and then

press [TNext].

• [1] to [10]…Added to the

category number selected.

D Press [Address Book Management].

❒ You can select [Freq.] and one

more page for each title.

E Press [New Program].

H To continue registering names,

press [Continue to Program], and

then repeat the procedure from

Press [Change] on the right of Name.

The name entry display appears.

step

Reference

p.133 “Entering Text”

I Press [OK].

G Enter the name, and then press

J Press [Exit].

[OK].

K Press the {User Tools/Counter} key.

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User Tools (System Settings)

Changing a Registered Name

Deleting a Registered Name

A Press the {User Tools/Counter} key.

B Press [System Settings].

Press [Administrator Tools], and then

press [TNext].

Press [Administrator Tools], and then

press [TNext].

D Press [Address Book Management].

Select the name you want to change.

E Press [Delete].

Press the name key, or enter the

registered number using the

number keys.

F Select the name you want to de-

lete.

Press the name key, or enter the

registered number using the

number keys.

Note

❒ If you press , you can search

by the registered name, user

code, folder name or e-mail ad-

dress.

G Press [Yes].

H Press [Exit].

I Press the {User Tools/Counter} key.

To change the name or key

display

A Press [Change] on the right of

the name or key display.

B Enter the new name or key dis-

play, and then press [OK].

Reference

p.133 “Entering Text”

To change the title

A Press the key for the classifica-

tion you want to use from Se-

lect Title.

F Press [OK].

G Press [Exit].

H Press the {User Tools/Counter} key.

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Authentication Information

You can assign user codes to limit

Press [Administrator Tools], and then

press [TNext].

registered users to the following func-

tions and check their use of each func-

tions:

D Press [Address Book Management].

• Copier

E Press the name to which an user

code is to be assigned, or enter the

registered number using the

number key.

• Document Server

• Scanner

• Printer

Note

❒ To register a name in the Ad-

dress Book, see p.69 “Register-

ing a Name”.

❒ The number of copies scanned us-

ing the scanner function is counted

for each user code. This allows you

to check each user's usage.

F Press [Auth. Info].

Important

G Enter the user code using the

❒ The functions associated with each

user code are the same. If you

change or delete user codes, man-

agement data and limits associated

with that code become invalid.

number keys, and then press [#].

Registering a New User Code

Note

A Press the {User Tools/Counter} key.

❒ If you make a mistake, press

[Clear] or the {Clear/Stop} key,

and then enter the code again.

H Press [T Next] twice.

I Select the functions to be used

with the user code from Available

Functions.

ZGVS320N

B Press [System Settings].

J Press [OK].

Note

❒ To continue registering user

codes, repeat the procedure

from step

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User Tools (System Settings)

K Press [Exit].

H Press [#].

L Press the {User Tools/Counter} key.

To change the available functions

A Press [T Next] twice.

Changing a User Code

B Press the keys for each func-

tion.

Note

❒ Even if you change a user code, the

counter value will not be cleared.

Note

❒ Press the key to highlight it,

and then the function is ena-

bled. To cancel a selection,

press the highlighted key.

A Press the {User Tools/Counter} key.

B Press [System Settings].

I Press [OK].

Press [Administrator Tools], and then

press [TNext].

J Press [Exit].

D Press [Address Book Management].

K Press the {User Tools/Counter} key.

E Select the registered user code

you want to change.

Deleting a User Code

Press the name key, or enter the

registered number using the

number keys.

Note

❒ After clearing the user code, the

counter is automatically cleared.

Note

❒ If you press , you can search

by the registered name, user

code, folder name or e-mail ad-

dress.

❒ To delete a name from the Address

Book entirely, see p.70 “Deleting a

Registered Name”.

A Press the {User Tools/Counter} key.

❒ To change the registered name,

key display and title, see p.70

B Press [System Settings].

“Changing

Name”.

Registered

Press [Administrator Tools], and then

press [TNext].

F Press [Auth. Info].

D Press [Address Book Management].

G Press [Change], and then enter the

new user code using the number

keys.

E Select the name whose code is to

be deleted.

Press the name key, or enter the

registered number using the

number keys.

F Press [Auth. Info].

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Authentication Information

Note

G Press [Change] to delete the user

code, and then press [#].

❒ Press [Select All on the Page] to se-

lect all user codes on the page.

H Press [OK].

F Press [Print Counter List] under Per

I Press [Exit].

User.

J Press the {User Tools/Counter} key.

Displaying the Counter for

Each User Code

Note

A Press the {User Tools/Counter} key.

B Press [System Settings].

❒ Enter the user code, and then

press [#] if the user code is regis-

tered.

C Press [Administrator Tools].

G Select the function usage you

want to print from [Print Counter]

or [Scanner Counter].

D Press [Display/Clear/Print Counter per

User].

E Select [Print Counter], or [Scanner

H Press [Print].

Counter].

Counters for individual function

usage under each user code ap-

pear.

To print the number of prints for all

user codes

A Press the {User Tools/Counter} key.

B Press [System Settings].

Printing the Counter for Each

User Code

C Press [Administrator Tools].

A Press the {User Tools/Counter} key.

B Press [System Settings].

D Press [Display/Clear/Print Counter per

User].

E Press [Print Counter List] under All

C Press [Administrator Tools].

Users.

D Press [Display/Clear/Print Counter per

User].

E Select a user code from the left

side of the display.

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User Tools (System Settings)

C Press [OK].

Note

❒ Enter the user code, and then

press [#] if the user code is regis-

tered.

F Press [Exit].

G Press the {User Tools/Counter} key.

F Select the function usage you

want to print from [Print Counter]

or [Scanner Counter].

G Press [Print].

Clearing the Number of Prints

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Administrator Tools].

D Press [Display/Clear/Print Counter per

User].

E Select the user code to clear.

To clear the number of prints

made under a user code

A Select the user code from the

left side of the display.

Note

❒ Press [Select All on the Page] to

select all user codes on the

page.

B Press [Clear] under Per User.

C Select the function usage you

want to clear from [Print Coun-

ter] or [Scanner Counter].

D Press [OK].

To clear the number of prints for

all user codes

A Press [Clear] under All Users.

B Select the function usage you

want to clear from [Print Coun-

ter] or [Scanner Counter].

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E-mail Destination

You can register e-mail destinations

so that there is no need to enter one

every time that you send by e-mail

files scanned in scanner mode.

B Press [System Settings].

• Registering “Name” and “Key Dis-

play” at the same time will make it

even easier to select an e-mail des-

tination.

Press [Administrator Tools], and then

press [TNext].

• You can register e-mail destina-

tions as a group.

D Press [Address Book Management].

• You can use the e-mail address as

the sender's address when sending

scan files in scanner mode. If you

want to do so set a protection code

on the sender address to prevent

unauthorized access. See p.89

“Registering a Protection Code”.

E Press the name you want to regis-

ter, or enter the registered

number using the number keys.

Note

❒ To register a name in the Ad-

dress Book, see p.69 “Register-

ing a Name”.

Note

❒ You can select an e-mail address

from an LDAP server, and then

details, see Scanner Reference.

F Press [E-mail].

G Press [Change] under E-mail Ad-

dress.

Registering an E-mail

Destination

A Press the {User Tools/Counter} key.

H Enter the e-mail address, and then

press [OK].

Using the e-mail address as the

sender

When an e-mail address has been

registered, you can use it as the

sender's address.

ZGVS320N

A Press [Protection].

B Press [Sender] on the right side

of Use Name as.

C Press [OK].

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User Tools (System Settings)

D Press [Auth. Info].

Changing a Registered E-mail

Destination

E Press [Specify Other Auth. Info] on

the right side of SMTP Au-

thentication.

A Press the {User Tools/Counter} key.

Note

❒ When [Do not Specify] is se-

lected, the user name and

password that you have

specified in SMTP Authenti-

cation of File Transfer set-

tings applies. For details, see

Network Guide.

B Press [System Settings].

Press [Administrator Tools], and then

press [TNext].

D Press [Address Book Management].

E Select the name whose e-mail ad-

F Press [Change] under Login

dress you want to change.

User Name.

Press the name key, or enter the

registered number using the

number keys.

G Enter the login user name, and

then press [OK].

Reference

p.133 “Entering Text”

Note

❒ If you press , you can search

by the registered name, user

code, folder name or e-mail ad-

dress.

Press [Change] under Login Pass-

word.

I Enter the login password, and

then press [OK].

❒ To change the name, key dis-

play, and title, see p.70 “Chang-

ing a Registered Name”.

Note

❒ You can enter up to 64 char-

acters for the password.

F Press [E-mail].

J Press [OK].

I Press [OK].

Note

G Press [Change] under E-mail Ad-

dress.

❒ When a group is registered, oth-

er e-mail destinations can be

added to the group. See p.85

“Registering Names to a

Group”.

H Enter the e-mail address, and then

press [OK].

J Press [Exit].

Reference

p.133 “Entering Text”

K Press the {User Tools/Counter} key.

I Press [OK].

J Press [Exit].

K Press the {User Tools/Counter} key.

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E-mail Destination

Deleting a Registered E-mail

Destination

Note

❒ To delete a name from the Address

Book entirely, see p.70 “Deleting a

Registered Name”.

A Press the {User Tools/Counter} key.

B Press [System Settings].

Press [Administrator Tools], and then

press [TNext].

D Press [Address Book Management].

E Select the name whose e-mail ad-

dress you want to delete.

Press the name key, or enter the

registered number using the

number keys.

F Press [E-mail].

G Press [Change] under E-mail Ad-

dress.

H Press [Delete All], and then press

[OK].

I Press [OK].

J Press [Exit].

K Press the {User Tools/Counter} key.

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User Tools (System Settings)

Registering Folders

By registering a shared folder, you

can send scan files to it directly.

Using SMB to Connect

There are two types of protocol you

can use:

Note

❒ To register a folder in an FTP serv-

er, see p.81 “Using FTP to Con-

nect”.

• SMB

For sending files to shared Win-

dows folders

• FTP

To register an SMB folder

Use when sending files to an FTP

server.

A Press the {User Tools/Counter} key.

Note

❒ For details about protocols, server

names, and folder levels, consult

your network administrator.

❒ You can prevent unauthorized us-

ers from accessing folders from the

machine. See p.89 “Registering a

Protection Code”.

❒ You can only select either SMB or

FTP. If you change protocol after

finishing your settings, all previ-

ous entries are cleared.

ZGVS320N

B Press [System Settings].

❒ You can register up to 50 folders

per group. Files cannot be sent to a

group with over 50 folders regis-

tered.

Reference

For details about network settings,

see Network Guide.

Press [Administrator Tools], and then

press [TNext].

For details about Scan to Folder,

see Scanner Reference.

D Press [Address Book Management].

E Press the name you want to regis-

ter or enter the registered number

using the number keys.

Note

❒ To register a name in the Ad-

dress Book, see p.69 “Register-

ing a Name”.

F Press [Auth. Info], and then press [T

Next].

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Registering Folders

Reference

p.79 “To locate the folder manu-

ally”

G Press [Specify Other Auth. Info] on

the right side of Folder Authenti-

cation.

p.79 “Using Browse Network to

Note

locate the folder”

❒ When [Do not Specify] is selected,

the SMB User Name and SMB

Password that you have speci-

fied in Default User Name/Pass-

word (Send) of File Transfer

settings applies. For details, see

Network Guide.

To locate the folder manually

A Press [Change] under Path.

B Enter the path where the folder

is located.

H Press [Change] under Login User

Note

Name.

❒ Enter the path using this for-

mat: “\\ServerName\Share-

Name\PathName”.

I Enter the login user name, and

then press [OK].

❒ You can also enter an IP ad-

Reference

dress.

p.133 “Entering Text”

❒ You can enter a path using

up to 128 characters.

J Press [Change] under Login Pass-

C Press [OK].

word.

Note

Enter the password, and then press

❒ If the format of the entered

path is not correct, a message

appears. Press [Exit], and

then enter the path again.

[OK].

Note

❒ You can enter up to 128 charac-

ters for the password.

Using Browse Network to locate

the folder

L Press [OK].

M Press [Folder].

A Press [Browse Network].

N Confirm that [SMB] is selected.

The client computers sharing

the same network as the ma-

chine appear.

Note

❒ If you have already specified

your user name and pass-

word in steps F to L, the

Browse Network display

only lists client computers

you are authorized to access.

Note

❒ To specify a folder, you can ei-

ther enter the path manually or

locate the folder by browsing

the network.

B Select a client computer.

Shared folders under it appear.

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User Tools (System Settings)

Note

Changing a registered folder

❒ You can press [Up One Level]

to switch between levels.

A Press the {User Tools/Counter} key.

C Select the folder you want to

B Press [System Settings].

The Logon display appears.

Press [Administrator Tools], and then

press [TNext].

Note

❒ If you have logged in with an

authenticated user name and

password, the Logon display

will not appear. Proceed to

step F.

D Press [Address Book Management].

E Select the name whose folder you

want to change.

Press the name key, or enter the

registered number using the

number keys.

D Enter the user name.

Note

❒ This is the user name that is

authorized to access the fold-

er.

❒ If you press , you can search

by the registered name, user

code, folder name or e-mail ad-

dress.

E Enter the user password, and

then press [OK].

❒ To change the name, key dis-

play, and title, see p.70 “Chang-

ing a Registered Name”.

The Browse Network display

reappears.

Note

F Press [Folder].

❒ If the user name or password

entered is not correct, a mes-

sage appears. Press [Exit],

and then enter again.

Select the items you want to change.

To change the protocol

F Press [OK].

A Press [FTP].

O Press [Connection Test] to check the

B A confirmation message ap-

path is set correctly.

pears. Press [Yes].

P Press [Exit].

Note

❒ Changing the protocol will

clear all settings made under

the previous protocol.

❒ If the connection test fails, check

the settings, and then try again.

C Enter each item again.

Q Press [OK].

Reference

p.81 “To register an FTP fold-

er”.

R Press [Exit].

S Press the {User Tools/Counter} key.

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Registering Folders

F Press [Folder].

Changing items under SMB

G Press the protocol which is not

A Press [Change] under Path.

currently selected.

B Enter the new path where the

folder is located, and then

press [OK].

A confirmation message appears.

H Press [Yes].

Note

I Press [OK].

❒ You can also use Browse Net-

work to specify a new folder.

For details, see p.79 “Using

Browse Network to locate

the folder”.

J Press [Exit].

K Press the {User Tools/Counter} key.

H Press [Connection Test] to check the

Using FTP to Connect

path is set correctly.

Note

I Press [Exit].

❒ To register a shared folder config-

ured in Windows, see p.78 “Using

SMB to Connect”.

Note

❒ If the connection test fails, check

the settings, and then try again.

To register an FTP folder

J Press [OK].

K Press [Exit].

A Press the {User Tools/Counter} key.

L Press the {User Tools/Counter} key.

Deleting a registered folder

Note

❒ To delete a name from the Address

Book entirely, see p.70 “Deleting a

Registered Name”.

ZGVS320N

A Press the {User Tools/Counter} key.

B Press [System Settings].

Press [Administrator Tools], and then

press [TNext].

D Press [Address Book Management].

E Select the name whose folder you

Press [Administrator Tools], and then

press [TNext].

want to delete.

Press the name key, or enter the

registered number using the

number keys.

D Press [Address Book Management].

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User Tools (System Settings)

E Press the name you want to regis-

ter, or enter the registered

number using the number keys.

N Press [FTP].

Note

❒ To register a name in the Ad-

dress Book, see p.69 “Register-

ing a Name”.

Reference

F Press [Auth. Info], and then press [T

p.79 “To locate the folder manu-

ally”

Next].

p.79 “Using Browse Network to

locate the folder”

G Press [Specify Other Auth. Info] on

the right side of Authentication.

Press [Change] under Server Name.

Note

❒ When [Do not Specify] is selected,

the SMB User Name and SMB

Password that you have speci-

fied in Default User Name/Pass-

word (Send) of File Transfer

settings applies. For details, see

Network Guide.

P Enter the server name, and then

press [OK].

H Press [Change] under Login User

Name.

Note

❒ You can enter a server name us-

I Enter the login user name, and

ing up to 64 characters.

then press [OK].

Q Press [Change] under Path.

R Enter the path.

Note

Reference

p.133 “Entering Text”

J Press [Change] under Login Pass-

word.

❒ You can enter an absolute path,

using this format: “/us-

er/home/username”; or a rela-

tive path, using this format:

“directory/sub-directory”.

K Enter the password, and then

press [OK].

Note

❒ You can enter up to 128 charac-

ters for the password.

❒ If you leave the path blank, the

the current working directory.

L Press [OK].

❒ You can also enter an IP ad-

dress.

M Press [Folder].

❒ You can enter a path using up to

128 characters.

S Press [OK].

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Registering Folders

Note

F Press [Folder].

❒ To change the port number,

press [Change] under Port No..

Enter the port number using the

number keys, and then press [#].

Select the items you want to change.

To change the protocol

❒ You can enter 1 to 65535.

A Press [SMB].

Press [Change] under Port Number.

U Press [Connection Test] to check the

path is set correctly.

V Press [Exit].

B A confirmation message ap-

Note

pears. Press [Yes].

❒ If the connection test fails, check

the settings, and then try again.

Note

❒ Changing the protocol will

clear all settings made under

the previous protocol.

W Press [OK].

X Press [Exit].

C Enter each item again.

Y Press the {User Tools/Counter} key.

Reference

p.78 “To register an SMB

folder”.

Changing a registered folder

A Press the {User Tools/Counter} key.

Changing items under FTP

B Press [System Settings].

A Press [Change] under Port No.

Press [Administrator Tools], and then

press [TNext].

B Enter the new port number,

and then press [#].

D Press [Address Book Management].

C Press [Change] under Server

Name.

E Select the user of the registered

D Enter the new server name, and

folder you want to change.

then press [OK].

Press the name key, or enter the

registered number using the

number keys.

E Press [Change] under Path.

F Enter the new path, and then

press [OK].

Note

Press [Change] under User Name.

❒ If you press , you can search

by the registered name, user

code, folder name or e-mail ad-

dress.

H Enter the new user name, and

then press [OK].

This is a user name which is au-

thorized to access the folder.

❒ To change the name, key dis-

play, and title, see p.70 “Chang-

ing a Registered Name”.

I Press [Change] under Password.

J Enter the new password, and

then press [OK].

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User Tools (System Settings)

H Press [Connection Test] to check the

path is set correctly.

I Press [Exit].

Note

❒ If the connection test fails, check

the settings, and then try again.

J Press [OK].

K Press [Exit].

L Press the {User Tools/Counter} key.

Deleting a registered folder

Note

❒ To delete a user entirely, see p.70

“Deleting a Registered Name”.

A Press the {User Tools/Counter} key.

B Press [System Settings].

Press [Administrator Tools], and then

press [TNext].

D Press [Address Book Management].

E Select the user of the folder you

want to delete.

Press the name key, or enter the

registered number using the

number keys.

F Press [Folder].

G Press the protocol which is not

currently selected.

A confirmation message appears.

H Press [Yes].

I Press [OK].

J Press [Exit].

K Press the {User Tools/Counter} key.

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Registering Names to a Group

You can register names to a group to

enable easy management of e-mail

addresses and folders for each group.

E Press [New Program].

Press [Change] under Group Name.

To add names to a group, the groups

must be registered beforehand.

Note

❒ You can register up to 500 groups.

❒ When using Scan to Folder func-

tion, you cannot send scan files to a

group with over 50 folders regis-

tered.

G Enter the group name, and then

press [OK].

The Key Display name is set auto-

matically.

❒ You can set a protection code to

prevent unauthorized access to the

folders registered in a group. For

details, see p.89 “Registering a Pro-

tection Code”.

Reference

p.133 “Entering Text”

H Press the title key under Select Ti-

tle, if necessary.

Registering a New Group

Note

❒ The keys you can select are as

A Press the {User Tools/Counter} key.

follows:

• [Freq.]… Added to the page

that is displayed first.

• [AB], [CD], [EF], [GH], [IJK],

[LMN], [OPQ], [RST],

[UVW], [XYZ]… Added to

the list of items in the alpha-

betical group selected.

• [1] to [10]…Added to the cat-

ZGVS320N

egory number selected.

❒ You can select [Freq.] and one

B Press [System Settings].

more page for each title.

I When you want to change the key

display, press [Change] under Key

Display. Enter the key display,

and then press [OK].

J Press [OK].

Press [Administrator Tools], and then

press [TNext].

K Press [Exit].

Press [Address Book: Program/Change/

Delete Group].

L Press the {User Tools/Counter} key.

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User Tools (System Settings)

Registering Names to a Group

Removing a Name from a

Group

You can put names that have been

registered in the Address Book into a

group.

A Press the {User Tools/Counter} key.

When registering new names, you

can also register groups at the same

time.

B Press [System Settings].

Press [Administrator Tools], and then

press [TNext].

A Press the {User Tools/Counter} key.

D Press [Address Book Management].

B Press [System Settings].

E Select the name to remove from a

Press [Administrator Tools], and then

press [TNext].

group.

Press the name key, or enter the

registered number using the

number keys.

D Press [Address Book Management].

E Select the name to register in a

F Press [Add to Group].

group.

Press the name key, or enter the

registered number using the

number keys.

G Select the group from which you

want to remove the name.

Note

❒ If you press , you can search

by the registered name, user

code, folder name or e-mail ad-

dress.

Note

F Press [Add to Group].

❒

Highlighted keys indicate groups

in which the name has been reg-

istered.

G Select a group to which you want

to add the name to.

The name is removed from the

group.

Note

❒ If you press , you can search

for a group by entering the

group name.

H Press [OK].

I Press [Exit].

H Press [OK].

J Press the {User Tools/Counter} key.

I Press [Exit].

J Press the {User Tools/Counter} key.

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Registering Names to a Group

F Enter the items.

Displaying Names Registered

in Groups

To change the group name and

key display

You can check the names registered

in each group.

A Press [Change] under Group

Name or Key Display.

A Press the {User Tools/Counter} key.

B Press [System Settings].

Press [Administrator Tools], and then

press [TNext].

Press [Address Book: Program/Change/

Delete Group].

B Enter the new group name or

key display, and then press

[OK].

E Select the group where the data

you want to check is registered.

To change the title

F Press [Programd. User/Group].

All the names registered will be

displayed.

A Press the title key under Select

Title.

To change the registration

number

A Press [Change] under Registra-

tion No..

G Press [OK].

B Enter the new registration

number using the number

keys.

H Press [Exit].

C Press [#].

I Press the {User Tools/Counter} key.

G Press [OK].

Changing a Group Name

H Press [Exit].

A Press the {User Tools/Counter} key.

I Press the {User Tools/Counter} key.

B Press [System Settings].

Deleting a Group

Press [Administrator Tools], and then

press [TNext].

A Press the {User Tools/Counter} key.

Press [Address Book: Program/Change/

Delete Group].

B Press [System Settings].

Press [Administrator Tools], and then

press [TNext].

E Press the group key you want to

change.

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User Tools (System Settings)

Press [Address Book: Program/Change/

Delete Group].

G Select the group which you want

to add to.

E Press [Delete].

F Press a group key you want to de-

lete.

G Press [Yes].

The group key that you have se-

lected becomes highlighted, and

the group is added to it.

H Press [Exit].

I Press the {User Tools/Counter} key.

Adding a Group to Another

Group

You can add a group to another

group.

H Press [OK].

A Press the {User Tools/Counter} key.

I Press [Exit].

B Press [System Settings].

J Press the {User Tools/Counter} key.

Press [Administrator Tools], and then

press [TNext].

Press [Address Book: Program/Change/

Delete Group].

E Select the group that you want to

put into another group.

Press the group key, or enter the

registered number using the

number keys.

F Press [Add to Group].

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Registering a Protection Code

You can stop sender's names or fold-

ers being accessed by setting a protec-

tion code.

E Press the name you want to regis-

ter or enter the registered number

using the number keys.

You can use this function to protect

the following:

F Press [Protection].

• Folders

You can prevent unauthorized ac-

cess to folders.

• Sender's names (when sending e-

mail)

You can prevent misuse of sender's

names.

To use the registered name as

the destination or sender

Registering a Protection Code

for a Name in the Address

Book

A Press [Destination] or [Sender]

under Use Name as.

Note

❒ Both [Destination] and [Send-

er] can be selected at the same

time.

A Press the {User Tools/Counter} key.

To set the protection code

A Press [Change] under Protection

Code.

B Enter a protection code using

the number keys, and then

press [#].

ZGVS320N

Note

B Press [System Settings].

❒ You can enter up to eight

digits.

To specify the object of protection

A Press [Folder Destination] or

[Sender] under Protection Ob-

ject.

Press [Administrator Tools], and then

press [TNext].

Note

D Press [Address Book Management].

❒ Both [Folder Destination] and

[Sender] can be selected at the

same time.

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User Tools (System Settings)

G Press [OK].

H Press [Exit].

I Press the {User Tools/Counter} key.

Registering a Protection Code

for a Group

A Press the {User Tools/Counter} key.

B Press [System Settings].

Press [Administrator Tools], and then

press [TNext].

Press [Address Book: Program/Change/

Delete Group].

E Press the group key you want to

protect or enter the registered

number using the number keys.

F Press [Protection].

Press [Destination] under Use Name

As.

H Press [Change] under Protection

Code.

I Enter a protection code using the

number keys, and then press [#].

Note

❒ You can enter up to eight digits.

J Press [Folder Destination] under

Protection Object.

K Press [OK].

L Press [Exit].

M Press the {User Tools/Counter} key.

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Registering LDAP Authentication

For each user registered in the Ad-

dress Book, you can register a login

user name and login password to be

used when accessing an LDAP server.

G Enter the login user name, and

then press [OK].

Reference

p.133 “Entering Text”

Reference

To use an LDAP server, you need

to program it beforehand. For de-

tails, see Network Guide.

H Press [Change] under Login Pass-

word.

I Enter the password, and then

Note

press [OK].

❒ When [Do not Specify] is selected for

LDAP Authentication, the User

Name and Password that you have

specified in Program/Change

LDAP Server of Administrator

Tools settings applies. For details,

see Network Guide.

Note

❒ You can enter up to 128 charac-

ters for the password.

J Press [OK].

Changing LDAP

Authentication

Registering LDAP

Authentication

Press [Administrator Tools], and then

press [TNext].

Press [Administrator Tools], and then

press [TNext].

B Press [Address Book Management].

Press the name you want to change

or enter the registered number us-

ing the number keys.

C Press the name you want to regis-

ter or enter the registered number

using the number keys.

Note

❒ To register a name in the Ad-

dress Book, see p.69 “Register-

ing a Name”.

Note

❒ To register a name in the Ad-

dress Book, see p.69 “Register-

ing a Name”.

D Press [Auth. Info], and then press [T

Next].

D Press [Auth. Info], and then press [T

Next].

E Press [Specify Other Auth. Info] on

the right side of LDAP Authenti-

cation.

E Press [Specify Other Auth. Info] on

the right side of LDAP Authenti-

cation.

F Press [Change] under Login User

Name.

F Press [Change] under Login User

Name.

G Enter the new login user name,

and then press [OK].

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User Tools (System Settings)

Note

❒ If you press , you can search

by the registered name, user

code, folder name or e-mail ad-

dress.

H Press [Change] under Login Pass-

word.

I Enter the new password, and then

press [OK].

Note

❒ You can enter up to 128 charac-

ters for the password.

J Press [OK].

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5. Troubleshooting

If Your Machine Does Not Operate as You

Want

General

Machine Status

Problem/Cause

Action

This message appears

when you turn on the oper-

ation switch or change the

toner bottle.

Wait until the machine is ready.

“Please wait.” is dis-

played.

The display panel is off.

The screen contrast knob is Set the screen contrast knob to the

turned to the dark position. light position so that the display

panel can be seen properly.

The machine is in Energy

Saver mode.

Press the {Energy Saver} key to can-

cel Low Power mode.

The operation switch is

turned off.

Turn on the operation switch.

Nothing happens when the The main power switch is Turn on the main power switch.

operation switch is turned turned off.

on.

Memory is full.

The number of scanned

Press [Delete File] to delete unneces-

pages exceeds the capacity sary documents.

of the hard disk.

The function status indica- The function associated

Press the function key correspond-

tor is red. with the red indicator has ing to the indicator. Follow the in-

been interrupted.

The main power indicator This occurs in the follow-

structions displayed in the display

panel.

Check that the computer does not

control the machine when you turn

off the main power switch.

continues blinking and

does not turn off when

pressed.

ing cases:

•

The machine is in com-

munication with exter-

nal equipment.

•

The hard disk is in op-

eration.

The original images are

printed on the reverse side paper incorrectly.

of the paper.

You may have loaded the

Load paper into the large capacity

tray (LCT) and a bypass tray with

the print side up, or into a paper

tray with the print side down. See

p.96 “B Loading Paper”.

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Troubleshooting

Machine Status

Problem/Cause

Action

Misfeeds occur frequently. The side guides of the pa- Check the side guides are locked.

per tray may not be locked. See p.113 “Changing the Paper

Size”.

The end guide of the paper Check that the end guide is locked.

tray may not be locked.

See p.113 “Changing the Paper

Size”.

You may have loaded pa- When you use paper of a size that

per whose size cannot be

detected automatically.

cannot be detected automatically,

set the paper size. See p.56 “Tray Pa-

per Size: (Tray 2,3)”, p.153 “Copy

Paper”.

The saddle stitching staple Reset the saddle stitching staple car-

cartridge for the Booklet tridge. See p.115 “d Adding Sta-

Finisher has been removed. ples”.

An error message remains, When a misfeed message

even after the misfed paper appears, it remains until

Clear misfed paper and open and

close the front cover. ⇒ p.103 “x

is removed.

you open and close the cov- Clearing Misfeeds”

er, as required.

Cannot duplex print

You cannot use the paper

in the bypass tray for du-

plex printing.

For duplex printing, select Tray 1-3

in Copier mode or with the printer

driver.

The setting for the Paper

Type: Tray 1-3 is “1 Side

Copy”.

Select “2 Sided Copy” for Paper

Type: Tray 1-3. See p.56 “Paper

Type: (Tray1-3, LCT)”.

During saddle stitching,

paper comes out open and paper, the paper may

Depending on the type of

Select a paper type that does not

spring back easily .

not neatly stacked.

spring open after it is fold-

ed.

The user code entry dis-

play appears.

Users are restricted by user Enter the user code (up to 8-digits),

codes. and then press [#].

The Authentication screen Basic Authentication, Win- Enter your login user name and user

appears.

dows Authentication, or

LDAP Authentication is

set.

password. See p.23 “When the Au-

thentication Screen is displayed”.

The use of the function is

restricted to authenticated

users only.

Contact the administrator.

“You do not have

the privileges to

use the following

function(s).” is dis-

played.

This user code is not al-

lowed to use the function

selected.

Press the {Energy Saver} key. Con-

firm that the display goes off, and

then press the {Energy Saver} key

again. The display will return to the

user code entry display.

“You do not have

the privileges to

use the following

function(s).” contin-

ues to be displayed even

though you have entered a

valid user code.

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If Your Machine Does Not Operate as You Want

Document Server

Problem

Action

The number of scanned pages exceeds the ca-

pacity per file of the Document Server.

“Exceeded max. number of pages

per file.Do you want to store

the scanned pages as 1 file?” ap-

pears.

If you want to store scanned originals as a file,

press [Yes]. The originals are stored as a file in

the Document Server.

If you don't want scanned originals to be

stored, press [No]. The scanning data will be

cleared.

You cannot find out what is stored in a file.

Check the date or time column in the Docu-

ment Server: Files display.

Check the contents of the document by print-

ing the first page of it. Press the desired docu-

ment in the Document Server: Files display,

and press [Print 1st Page] followed by the

{Start} key.

Memory becomes full frequently.

Press [Delete File]to delete selected documents,

thereby increasing available memory.

You want to check print quality before making First print out one set using the {Sample Copy}

a large print run. key.

You want to store a document so it will not be Select [No] for Auto Delete File, and then store

deleted automatically.

the document in the Document Server. See

p.64 “Auto Delete File”.

If you later switch your selection to [Yes], the

change will apply only to documents stored

after the change.

The Copy function is in use. To cancel the job

in process, first press [Exit], and then press the

{Copy} key. Next press the {Clear/Stop} key.

When the message “[Stop] key was

pressed.Stop printing?” appears,

press [Yes].

“Cannot copy. Original is being

scanned by other functions.” ap-

pears.

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Troubleshooting

B Loading Paper

Note

A Pull out the paper tray until it

stops.

❒ You can change the paper size in

tray 2 and 3. See p.113 “Changing

the Paper Size”.

Reference

For details about paper types and

sizes, see p.153 “Copy Paper”.

Important

❒ Do not stack paper higher than the

limit mark inside the tray.

Note

❒ Shuffle the paper before loading.

B Square the paper, and then load it

in the tray.

❒ Straighten curled or warped paper

before loading.

When the whole tray is pulled out

Loading Paper in Tray 1

(Tandem Tray)

A Load the paper.

Important

❒ When paper on the right side in

tray 1 runs out, paper on the left

will automatically be shifted to the

right. While the paper is being

moved, a message will be dis-

played instructing you to wait. Do

not pull out the tray.

Note

Important

❒ You can load paper even while

making copies from tray 1. During

copying, you can pull out the left

half of the tray.

❒ For the stack on the right,

align the right edge of the

copy paper to the right edge

of the tray. For the stack on

the left, align the left edge of

the copy paper to the left

edge of the tray.

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B Loading Paper

C Gently push the paper tray in un-

When the left half of the tray is

pulled out

til it stops.

A Load the paper in the left tray.

Loading Paper in the Large

Capacity Tray (LCT)

A Open the top cover of the large ca-

pacity tray (LCT).

C Gently push the paper tray in un-

til it stops.

Loading Paper in Tray 2 and 3

B Load the paper in the tray along

A Pull out the paper tray until it

the edge on the left.

stops.

C Press the {Down} key.

B Square the paper, and then load it

The key blinks while the bottom

plate is moving down.

in the tray.

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Troubleshooting

D Load paper by repeating steps

A Load the paper.

and

Note

❒ The tray can hold up to 4,000

sheets.

E Close the top cover of the large ca-

pacity tray (LCT).

Loading Paper in the

Interposer

B Adjust the paper guides to the pa-

per size.

Important

❒ Load paper on the side already

printed (the side you want as

front).

❒ Load paper in the interposer in the

same orientation as paper in the

paper tray.

❒ The staple or punching location

will be on the left side of the paper,

when you are facing the machine.

❒ Do not place anything on top of or

leave documents on the sensor.

This may lead to the paper size not

being correctly scanned or paper

jams.

❒ When using the Z-fold function,

the paper in the interposer must be

of the same size as the prints after

they have been Z-folded. If the pa-

per in the interposer is larger than

the Z-folded sheets, a misfeed

might occur.

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Suspend Copy when using Finisher 3000B (100–Sheet Staples)

Suspend Copy when using Finisher 3000B

(100–Sheet Staples)

You can suspend a large volume of

copies when using Finisher 3000B

(100–Sheet Staples).

Note

❒ You can suspend copy only when

the output tray is specified as the

finisher shift tray. See p.53 “Out-

put: Copier”.

A Press the {Suspend/Resume} key.

The key lights up.

B Remove the stack of paper from

the finisher shift tray.

C Press the {Start} key.

The key turns off, and then copy-

ing restarts.

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Troubleshooting

D Adding Toner

When D is displayed, it is time to add toner.

R WARNING:

• Do not incinerate used toner or toner containers. Toner dust might ig-

nite when exposed to an open flame. Dispose of used toner containers

in accordance with local regulations.

R CAUTION:

• Keep toner (used or unused) and toner containers out of reach of children.

R CAUTION:

• If toner or used toner is inhaled, gargle with plenty of water and move into a

fresh air environment. Consult a doctor if necessary.

R CAUTION:

• If toner or used toner gets into your eyes, flush immediately with large

amounts of water. Consult a doctor if necessary.

R CAUTION:

• If toner or used toner is swallowed, dilute by drinking a large amount of wa-

ter. Consult a doctor if necessary

R CAUTION:

• Avoid getting toner on your clothes or skin when removing a paper jam or

replacing toner. If your skin comes into contact with toner, wash the affected

area thoroughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the

toner into the fabric and may make removing the stain impossible.

R CAUTION:

• Our products are engineered to meet high standards of quality and function-

ality, and we recommend that you use only the expendable supplies availa-

ble at an authorized dealer.

Important

❒ If you use toner other than that recommended, an error might occur.

❒ When adding toner, do not turn off the operation switch. If you do, your set-

tings will be cleared and D will appear again because the machine will not

recognize that toner has been added.

❒ Always add toner after the machine instructs you.

100

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D Adding Toner

Note

❒ You can still make about 1000 copies after the messages “DToner is almost

empty.”and “Replace Toner Bottle.” appear cyclically, but replace toner early

to prevent poor copy quality.

❒ When the toner runs out, “D Add Toner” will be displayed on the screen and

printing will be disabled.

Reference

For details about toner storage, see p.126 “Toner Storage”.

101

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Troubleshooting

Replacing Toner

•

Open the front cover of the machine.

Pull out the lever under the toner bottle to-

ward you 90°.

ZGVY1060E

•

Raise the green lever, and then gently pull

out the toner bottle.

ZGVY1070E

Hold the new bottle horizontally, and then

shake it five or six times without removing

the outer cap.

ZGVY1080E

•

Remove the outer cap.

Note

❒

Do not remove the inner cap.

ZGVY1090E

Place the toner bottle in position, then

push it in until the green lever clicks.

Note

❒

If you cannot get it to click in, pull out

the toner bottle a little, slightly rotate it

to the right by 10 – 20°, then try again.

ZGYV1100E

•

Return the lever under the toner bottle to

its original position.

Close the front cover of the machine.

ZGVY1200E

102

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x Clearing Misfeeds

R CAUTION:

• The fusing section of this machine might be very hot. Caution should be tak-

en when removing misfed paper.

Important

❒ When clearing misfeeds, do not turn off the operation switch. If you do, your

copy settings are cleared.

❒ To prevent misfeeds, do not leave any torn scraps of paper within the ma-

chine.

❒ If misfeeds occur repeatedly, contact your service representative.

Note

❒ More than one misfeed location may be indicated. In such a case, check every

applicable area. See the following charts:

• A, B, C, D, E, F ⇒ p.104

• P, Q, R(Finisher 3000M), U ⇒ p.106

• R(Booklet Finisher), W ⇒ p.108

• R(Finisher 3000B) ⇒ p.110

• N(Z-folding unit) ⇒ p.111

❒ You can find a sticker explaining how to remove misfed paper inside the front

cover or finisher.

103

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Troubleshooting

104

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x Clearing Misfeeds

ADH006S

105

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Troubleshooting

106

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x Clearing Misfeeds

ADH007S

107

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Troubleshooting

108

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x Clearing Misfeeds

ADH008S

109

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Troubleshooting

110

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x Clearing Misfeeds

ADH009S

111

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Troubleshooting

ADH010S

112

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Changing the Paper Size

Preparation

B Press the lock button. Adjust the

side fences and back fence to the

new paper size while pushing the

release lever.

Always select the paper size with

User Tools. Otherwise, misfeeds

might occur.

Reference

For details about paper sizes, and

types see p.153 “Copy Paper”.

Important

❒ If you wish to change the paper

size set in the paper tray 1 or the

optional large capacity tray (LCT),

contact your service representa-

tive.

❒ Do not stack paper higher than the

C Square the paper and load it in

the paper tray. Press the lock but-

ton.

limit mark inside the tray.

Note

❒ Shuffle the paper before loading.

❒ Straighten curled or warped paper

before loading.

Changing the Paper Size in

Tray 2 or 3

A Make sure the paper tray is not

being used. Then fully pull out

the paper tray.

D Set the paper size selector knob

Remove the paper in the tray.

inside the tray to the new size.

113

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Troubleshooting

Important

❒ If the size of the paper set does

not match the paper size selec-

tor, misfeeds might occur, or

parts of the image might not be

copied.

To adjust the paper size to one

not available on the paper size

selector

A Set the paper size selector

knob to the p mark on the left.

B Press the {User Tools/Counter}

key.

C Press [System Settings].

D Press [Tray Paper Settings].

E Press [Tray Paper Size: ].

F Select the size, and then press

[OK].

G Press [Exit] or press the {User

Tools/Counter} key to exit the

User Tools.

Reference

For details, see p.55 “Tray

Paper Settings”.

E Gently push the paper tray until it

stops.

F Check the paper size displayed

on the display panel.

114

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d Adding Staples

Note

❒ When removing jammed staples, staples might not be ejected the first few

times you try to use the stapler.

Important

❒ If you use a staple cartridge other than that recommended, staple failure or

staple jams might occur.

❒ A paper jam will occur if the machine staples using the Booklet Finisher with-

out the saddle stitch stapler cartridge. Make sure the cartridge is set.

Reference

For details about the type of finisher, see p.19 “External Options”.

Finisher 3000M (50-Sheet Staples), Booklet Finisher

ADH011S

115

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Troubleshooting

Booklet Finisher (Saddle Stitch)

ADH012S

116

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d Adding Staples

Finisher 3000B (100-Sheet Staples)

ADH013S

117

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Troubleshooting

e Removing Jammed Staples

Important

❒ A paper jam will occur if the machine staples using the Booklet Finisher with-

out the saddle stitch stapler cartridge. Make sure the cartridge is set.

Note

❒ Staples might jam due to curled copy paper. In this case, try turning the paper

over in the tray. If there is no improvement, change to paper with less curl.

❒ When removing jammed staples, staples might not be ejected the first few

times you try to use the stapler.

Reference

For details about the type of finisher, see p.19 “External Options”.

Finisher 3000M (50-Sheet Staples), Booklet Finisher

ADH014S

118

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e Removing Jammed Staples

Booklet Finisher (Saddle Stitch)

ADH015S

119

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Troubleshooting

Finisher 3000B (100-Sheet Staples)

ADH016S

120

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y Removing Punch Waste

Note

❒ When “Hole Punch Receptacle is full.” is displayed, you cannot use

the Punch function.

Finisher 3000M (50-Sheet Staples), Booklet Finisher

A Open the finisher front cover.

B Pull out the punch waste box, and then remove punch waste.

C Reinstall the punch waste box.

121

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Troubleshooting

Note

❒ If you do not, “Hole Punch Receptacle is full.” is still displayed.

D Close the front cover of the finisher.

“Hole Punch Receptacle is full.” disappears.

Note

❒ If the message is still displayed, reinstall the punch waste box.

Finisher 3000B (100-Sheet Staples)

A Open the finisher front cover.

B Pull out the punch waste box, and then remove punch waste.

C Reinstall the punch waste box.

122

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y Removing Punch Waste

Note

❒ If you do not, “Hole Punch Receptacle is full.” is still displayed.

D Close the front cover of the finisher.

“Hole Punch Receptacle is full.” disappears.

Note

❒ If the message is still displayed, reinstall the punch waste box.

123

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Troubleshooting

124

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6. Remarks

Dos And Don'ts

• Do not open the covers of the ma-

chine when it is in operation. If you

do, misfeeds might occur.

R WARNING:

• Keep the machine away from

flammable liquids, gases, and

aerosols. A fire or an electric

shock might occur.

• Do not move the machine when

the power is on.

• If you operate the machine im-

properly or a failure occurs, set-

tings might be lost. Be sure to make

a note of your machine settings.

R CAUTION:

• Unplug the power cord from the

wall outlet before you move the

machine. While moving the ma-

chine, you should take care that

the power cord will not be dam-

aged under the machine.

• The supplier shall not be liable for

any loss or damage resulting from

a failure of the machine, loss of set-

tings, or use of the machine.

• Do not turn off the main power

switch while the On indicator is lit

or blinking. This may cause dam-

age to the hard disk or memory.

• Do not touch areas on or around

the fusing unit. These areas get hot.

•

After scanning originals continuous-

ly, the exposure glass may become

warm—this is not a malfunction.

• When you use this machine for a

long time in a confined space with-

out good ventilation, you may de-

tect an odd smell. To keep the

workplace comfortable, we recom-

mend that you keep it well venti-

lated.

• The area around the ventilation

hole may become warm. This is

caused by exhaust air and is not a

malfunction.

• Do not turn off the power when

the machine is in operation.

• The machine might fail to produce

good copy images if condensation

forms inside due to rapid tempera-

ture change.

125

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Remarks

Toner

Handling Toner

R WARNING:

• Do not incinerate used toner or toner containers. Toner dust might ig-

nite when exposed to an open flame. Dispose of used toner containers

in accordance with local regulations.

R CAUTION:

• Keep toner (used or unused) and toner containers out of reach of children.

R CAUTION:

• Our products are engineered to meet high standards of quality and function-

ality, and we recommend that you use only the expendable supplies availa-

ble at an authorized dealer.

Important

❒ If you use toner other than the recommended type, an error might occur.

Reference

To add toner, see p.100 “D Adding Toner”.

Toner Storage

When storing toner, the following precautions should always be followed:

• Store toner containers in a cool, dry place free from direct sunlight.

• Store on a flat surface.

• Store toner containers laid down.

Used Toner

Note

❒ Toner cannot be re-used.

126

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Where to Put Your Machine

Environments to avoid

Machine Environment

• Locations exposed to direct sun-

light or strong light (more than

1,500 lux).

Your machine's location should be

carefully chosen because environ-

mental conditions greatly affect its

performance.

• Locations directly exposed to cool

air from an air conditioner or heat-

ed air from a heater. (Sudden tem-

perature changes might cause

condensation within the machine.)

Optimum environmental conditions

R CAUTION:

• Locations close to machines gener-

ating ammonia such as a diazo

copy machine.

• Keep the machine away from hu-

midity and dust. Otherwise a fire

or an electric shock might occur.

• Places where the machine might be

subjected to frequent strong vibra-

tion.

• Do not place the machine on an

unstable or tilted surface. If it top-

ples over, an injury might occur.

• Dusty areas.

R CAUTION:

• Areas with corrosive gases.

• If you use the machine in a con-

fined space, make sure there is a

continuous air turnover.

Moving

•

Temperature: 10 – 32°C (50 – 89.6°F)

R CAUTION:

(humidity to be 54% at 32°C,

• Unplug the power cord from the

wall outlet before you move the

machine. While moving the ma-

chine, you should take care that

the power cord will not be dam-

aged under the machine.

89.6°F)

• Humidity: 15 – 80% (temperature

to be 27°C, 80.6°F at 80%)

• A strong and level base.

• The machine must be level within

5 mm, 0.2" both front to rear and

left to right.

Important

❒ When moving the machine, the fol-

lowing precautions should always

be followed:

• To avoid possible buildup of

ozone, be sure to locate this ma-

chine in a large well ventilated

room that has an air turnover of

more than 30 m³/hr/person.

• Turn off the main power. See

p.26 “Turning Off the Main

Power”.

• Unplug the power cord from

the wall outlet. When you do,

grip the plug to avoid damag-

ing the cord and causing fire or

electric shock.

127

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Remarks

• Close all covers and trays in-

• When the main power switch is in

the stand-by position, the optional

anti-condensation heaters are on.

In case of emergency, unplug the

machine's power cord.

cluding the front cover and by-

pass tray.

Limitation

❒ Carefully move the machine. If

you do not, the machine might be

damaged or a stored file might be

deleted.

• When you unplug the power cord,

the anti-condensation heaters turn

off.

• Make sure that the plug is firmly

❒ Avoid any strong shock to the ma-

chine. This could damage the hard

disk and cause stored files to be de-

leted. For precautionary reasons,

files should be copied to another

local computer.

inserted in the outlet.

• Voltage must not fluctuate more

than 10%.

• The socket-outlet should be in-

stalled near the equipment and

should be easily accessible.

Power Connection

Access to the Machine

R WARNING:

Place the machine near the power

source, providing clearance as

shown.

• Connect the machine only to

the power source described

on the inside front cover of

this manual. Connect the pow-

er cord directly into a wall out-

let and do not use an

extension cord.

• Do not damage, break or make

any modifications to the pow-

er cord. Do not place heavy

objects on it. Do not pull it

hard nor bend it more than

necessary. These actions

could cause an electric shock

or fire.

1. Rear: more than 5 cm (2")

2. Right: more than 4 cm (1.6")

3. Front: more than 70 cm (27.5")

4. Left: more than 5 cm (2")

R CAUTION:

• Unplug the power cord from the

wall outlet before you move the

machine. While moving the ma-

chine, you should take care that

the power cord will not be dam-

aged under the machine.

Note

❒ For required space when options

are installed, contact your service

representative.

R CAUTION:

• When you disconnect the power

plug from the wall outlet, always

pull the plug (not the cable).

128

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Maintaining Your Machine

If the exposure glass or ADF is dirty,

you might not be able to make clear

copies. Clean these parts when you

find them dirty.

Cleaning the Auto Document

Feeder

A Clean the white sheet of the ADF.

❖ Cleaning the machine

Wipe the machine with a soft,

damp cloth. Then, wipe it with a

dry cloth to remove the water.

Important

❒ Do not use chemical cleaner or or-

ganic solvents, such as thinner or

benzene. If they get into the ma-

chine or melt plastic parts, a failure

might occur.

ACC028S

❒ Do not clean parts other than those

specified in this manual. Such

parts should be cleaned by your

service representative.

B Pull the lever.

Cleaning the Exposure Glass

C Wipe the scanning glass.

Clean 1 and 2.

129

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Remarks

Other Functions

B Press the {Start} key.

Inquiry

Inquiry information is printed.

The inquiry functions lets you con-

firm the telephone numbers to con-

tact for repairs or to order toner. Be

sure to contact your service engineer

to verify the following:

C Press [Exit].

D Press [Exit].

Changing the Display

Language

❖ Machine Maintenance/Repair

• Telephone No.

You can change the language used on

the display. English is set as default

setting.

• Serial No. of Machine

❖ Sales Representative

• Telephone No.

A Press the {User Tools/Counter} key.

ZGVS320N

B Press [Français].

B Press [Inquiry].

The display language is changed to

French.

Inquiry information is displayed.

C Press [Exit].

Printing inquiry information

The menu appears in French.

Note

A Press [Print Inquiry List].

❒ If you want to return the display

language to “English”, repeat

step and press [English].

130

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Counter

Displaying the Total Counter

You can display the total number of

sheets used for all functions and the

total number of sheets used for copy-

ing.

You can also print the counter list.

A Press the {User Tools/Counter} key.

B Press [Counter].

C To print a counter list, press [Print

Counter List].

D Press the {Start} key.

A counter list is printed.

131

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Remarks

132

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7. Entering Text

Entering Text

This section describes how to enter characters. When you enter a character, it is

shown at the position of the cursor. If there is a character at the cursor position,

the entered character is shown before that character.

Available Characters

• Alphabetic characters

ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz

• Symbols

• Numerals

0123456789

Keys

ZGVS838E

Note

❒ When entering uppercase or lowercase letters continuously, use [Shift Lock] to

lock the case.

133

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Entering Text

Entering letters

A Press [Shift] to switch between uppercase and lowercase.

B Press the letters you want to enter.

Deleting characters

A Press [Backspace] or [Delete All] to delete characters.

134

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8. Specifications

Main Unit

❖ Configuration:

Console

❖ Photosensitivity type:

OPC drum

❖ Original scanning:

CCD-CIS

❖ Copy process:

Dry electrostatic transfer system

❖ Development:

Dry two-component magnetic brush development system

❖ Fusing:

Heating roll pressure system

❖ Resolution:

• Scanning originals: 600 dpi

• Printing: 1200 dpi

❖ Exposure glass:

Stationary original exposure type

❖ Original reference position:

Rear left corner

❖ Warm-up time:

30 seconds or less (23°C, 73°F)

❖ Originals:

Sheet/book/objects

❖ Maximum original size:

A3L, 11" × 17"L, Long length: 1260 mm

❖ Minimum original size:

B6 JIS, 5¹/₂" × 8¹/₂" (when using the ADF)

135

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Specifications

❖ Copy paper size:

•

Trays: A3L – A5KL, 11"

16K (195 × 267 mm)KL

17"L – 5¹/₂"

8¹/₂"KL, 8K (267

390 mm)L,

• Bypass Tray: A3L – A6L, 11" × 17"L – 5¹/₂" × 8¹/₂"L

• Bypass (custom size):

Vertical: 100 – 305 mm, 4" – 12"

Horizontal: 139.7 – 600 mm, 5.5" – 23.6"

• Duplex: A3L – A5KL, 11" × 17"L – 5¹/₂" × 8¹/₂"KL

❖ Copy paper weight:

• Paper tray: 52.3 – 127.9 g/m², 14 – 34 lb.

• Bypass tray: 52.3 – 105 g/m², 14 – 28 lb.

105 – 216 g/m², 28 – 57.6 lb. (Thick Paper mode)

• Duplex: 64 – 127.9 g/m², 17 – 34 lb.

❖ Non-reproduction area:

• Leading edge: 4 2 mm

• Trailing edge: 1 mm

• Left edge: 2 1.5 mm

• Right edge: 0.5 mm

❖ First copy time:

• Types 1, 2: 4.2 seconds or less

• Type 3: 3.5 seconds or less

(A4K, 8¹/₂" × 11"K, 100% reproduction, feeding from tray 1, on the exposure

glass)

❖ Copying speed: (Type 1)

• 30 copies/minute (A3L, 11" × 17"L)

• 51 copies/minute (A4K, 8¹/₂" × 11"K)

❖ Copying speed: (Type 2)

• 33 copies/minute (A3L, 11" × 17"L)

• 60 copies/minute (A4K, 8¹/₂" × 11"K)

❖ Copying speed: (Type 3)

• 38 copies/minute (A3L, 11" × 17"L)

• 75 copies/minute (A4K, 8¹/₂" × 11"K)

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Main Unit

❖ Reproduction ratio:

Preset reproduction ratios:

Metric version

400%

200%

141%

122%

115%

100%

93%

Inch version

400%

200%

155%

129%

121%

100%

93%

Enlargement

Full Size

Reduction

82%

85%

75%

78%

71%

73%

65%

50%

25%

Zoom: From 25 to 400% in 1% steps.

❖ Maximum continuous copy run:

999 sets

❖ Copy paper capacity:

• Tray 1 (Tandem tray) : 3,100 sheets (1,550 sheets × 2) (80 g/m², 20 lb.)

• Tray 2 (550-sheet tray) : 550 sheets (80 g/m², 20 lb.)

• Tray 3 (550-sheet tray) : 550 sheets (80 g/m², 20 lb.)

• Bypass tray: 100 sheets (69 g/m², 18 lb.)

❖ Power consumption:

• Mainframe only

Type 1

Type 2

Type 3

Warm-up

about 1.76 kw

about 0.33kw

about 1.30kw

less than 1.85kw

about 1.76kw

about 0.33kw

about 1.31 kw

less than 1.85kw

about 1.76kw

about 0.33kw

about 1.41kw

less than 1.85kw

Stand-by

During printing

Maximum

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Specifications

• Complete system ^*1

Type 1

Type 2

Type 3

Warm-up

about 1.76kw

about ?0.33kw

about 1.84kw

about 1.85 kw

about 1.76kw

about 0.33kw

about 1.84kw

about 1.85 kw

about 1.76kw

about 0.33kw

about 1.84kw

about 1.85 kw

Stand-by

During printing

Maximum

The Complete System consists of the mainframe, finisher, large capacity tray

(LCT) and mailbox.

❖ Dimensions (W × D × H up to exposure glass):

• Types 1, 2, 3: 690 × 760 × 985(1165 ^*1) mm, 27.2" × 29.9" × 38.8"(45.9" ^*1

)

When the ADF is included

❖ Space for mainframe (W × D):

• Types 1, 2: 1,175 × 794 mm, 46.3" × 31.3"

• Type 3: 1,175 × 847 mm, 46.3" × 33.3"

❖ Noise Emission ^*1

Sound Power Level:

• Mainframe only

Type 1

Type 2

Type 3

Stand-by

Copying

Less than 49 dB (A) Less than 49 dB (A) Less than 49 dB (A)

Less than 70 dB (A) Less than 70 dB (A) Less than 71 dB (A)

• Complete system ^*3

Type 1

Type 2

Type 3

Stand-by

Copying

Less than 49 dB (A) Less than 49 dB (A) Less than 49 dB (A)

Less than 74 dB (A) Less than 74 dB (A) Less than 74 dB (A)

Sound Pressure Level ^*2

• Mainframe only

Type 1

Type 2

Type 3

Stand-by

Copying

Less than 44 dB (A) Less than 44 dB (A) Less than 44 dB (A)

Less than 65 dB (A) Less than 65 dB (A) Less than 67 dB (A)

• Complete system ^*3

Type 1

Type 2

Type 3

Stand-by

Copying

Less than 44 dB (A) Less than 44 dB (A) Less than 44 dB (A)

Less than 69 dB (A) Less than 69 dB (A) Less than 69 dB (A)

The above measurements made in accordance with ISO 7779 are actual value.

It is measured at the position of the bystander.

The Complete System consists of the mainframe, finisher, large capacity tray

(LCT) and mailbox.

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Main Unit

❖ Weight:

• Types 1, 2: Approx. 204 kg, 449.8 lb

• Type 3: Approx. 216 kg, 476.2 lb

Document Server

❖ HDD:

40 GB

❖ HDD (Document Server):

23.45 GB

❖ Capacity:

• Copy: Approx. 2,000 pages (ITUT-No.4 chart)

• Batch mode: Approx. 2,000 pages (ITUT-No.4 chart)

• Printer: Approx. 10,000 pages (600 dpi)

• Scanner: Approx. 2,000 pages (200 dpi/Text) (ITUT-No.4 chart) ^*1

❖ Maximum number of stored documents:

3,000 documents

❖ Maximum pages of stored documents:

10,000 pages

❖ Maximum number of pages per document:

2,000 pages

❖ Capacity (Memory Sorting):

4.5 GB (A4/8¹/₂" × 11" : Approx. 333 sheets-2000 sheets at maximum) ^*2

❖ Capacity (Others):

6.62 GB

Scanning Conditions: ITUT-No. 4 chart/200 dpi/Text/A4/MMR

The capacity differs depending on the functions are used.

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Specifications

Auto Document Feeder

❖ Mode:

Batch (SADF) mode, Mixed Sizes mode, Paper Orientation mode

❖ Original size:

Metric version:

• A3L – B6 JISKL (1-sided originals)

• A3L – A5KL (2-sided originals)

Inch version:

• 11" × 17"L – 5¹/₂" × 8¹/₂"KL (1-sided originals)

• 11" × 17"L – 5¹/₂" × 8¹/₂"KL (2-sided originals)

❖ Original weight:

• 1-sided originals: 40 – 128 g/m²(11 – 34 lb.)

• 2-sided originals: 52 – 128 g/m²(14 – 34 lb.)

❖ Number of originals to be set:

100 sheets (81.4 g/m², 22 lb.) or less than 12 mm, 0.4"

❖ Maximum power consumption:

Less than 110W (power is supplied from the main unit)

❖ Dimensions (W×D×H)

680 × 560 × 180 mm, 26.8" × 22" × 7.1"

❖ Weight:

Approx. 18 kg, 39.7 lb.

Note

❒ Specifications are subject to change without notice.

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Options

Note

❒ Specifications are subject to change without notice.

Mailbox

❖ Number of trays:

9 trays

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5KL ^*1, 11" × 17"L, 8¹/₂" × 14"L,

8¹/₂" × 11"KL, 5¹/₂" × 8¹/₂"KL ^*1

These sizes cannot be detected automatically.

❖ Paper capacity:

100 sheets (80 g/m², 20 lb.) per tray

❖ Paper weight:

52 – 128 g/m², 14 – 34 lb.

❖ Power consumption:

Approx. 48W(power is supplied from the main unit)

❖ Dimensions (W × D × H):

540 × 600 × 660 mm, 21.3" × 23.6" × 26"

❖ Weight:

Approx. 15 kg, 33 lb.

Booklet Finisher

Finisher Upper Tray:

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L,

8¹/₂" × 14"L, 8¹/₂" × 11"KL, 5¹/₂" × 8¹/₂"KL, 12" × 18"L

❖ Paper weight:

52 – 163 g/m², 14 – 43 lb.

❖ Stack capacity ^*1

Without Z-fold:

• 250 sheets (A4KL, B5 JISKL, A5KL, B6 JISKL, 8¹/₂" × 11"KL,

5¹/₂" × 8¹/₂"KL) (80 g/m², 20 lb.)

• 50 sheets (A3L, B4 JISL, 11" × 17"L, 8¹/₂" × 14"L, 12" × 18"L) (80 g/m²,

20 lb.)

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Specifications

With Z-fold:

• 20 sheets (A4KL, B5 JISKL, A5KL, B6 JISKL, 8¹/₂" × 11"KL, 5¹/₂"

× 8¹/₂"KL) (80 g/m², 20 lb.)

• 30 sheets (A3L, B4 JISL, 11" × 17"L, 8¹/₂" × 14"L, 12" × 18"L) (80 g/m²,

20 lb.)

In terms of stack capacity, one Z-folded sheet is equivalent to approximately 10

unfolded sheets.

Finisher Shift Tray 1:

Finisher Shift Tray 1 cannot be used for the Z-fold function.

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L,

8¹/₂" × 14"L, 8¹/₂" × 11"KL, 5¹/₂" × 8¹/₂"KL, 12" × 18"L

❖ Paper weight:

52 – 216 g/m², 14 – 58 lb.

❖ Stack capacity:

• 500 sheets (A4KL, B5 JISKL, A5K, 8¹/₂" × 11"KL) (80 g/m², 20 lb.)

• 250 sheets (A3L, B4 JISL, 11" × 17"L, 8¹/₂" × 14"L, 12" × 18"L) (80 g/m²,

20 lb.)

• 100 sheets (A5L, B6 JISL, 5¹/₂" × 8¹/₂"L) (80 g/m², 20 lb.)

❖ Staple paper size:

A3L, B4 JISL, A4KL, B5 JISKL, 11" × 17"L, 8¹/₂" × 14"L, 8¹/₂" × 11"KL

❖ Staple paper weight:

64 – 90 g/m², 17 – 28 lb.

❖ Staple capacity:

Without Mixed Size:

• 50 sheets (A4KL, B5 JISKL, 8¹/₂" × 11"KL) (80 g/m², 20 lb.)

• 30 sheets (A3L, B4 JISL, 11" × 17"L, 8¹/₂" × 14"L) (80 g/m², 20 lb.)

With Mixed Size:

• 30 sheets (A4K/A3L, B5 JISK/B4 JISL, 8¹/₂" × 11"K/11" × 17"L)

(80 g/m², 20 lb.)

❖ Stack capacity after stapling

Without Mixed Size:

• 50–10 sets (10–50 sheets) (A4K, 8¹/₂" × 11"K)(80 g/m², 20 lb.)

• 50 sets (2–9 sheets) (A4K, 8¹/₂" × 11"K)(80 g/m², 20 lb.)

• 25–16 sets (10–30 sheets) (other paper size)(80 g/m², 20 lb.)

• 25 sets (2–9 sheets) (other paper size)(80 g/m², 20 lb.)

With Mixed Size:

•

16 sets (2–30 sheets) (A4K/A3L, B5 JISK/B4 JISL, 8¹/₂"

11"K/11"

17"L)

(80 g/m², 20 lb.)

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Options

❖ Staple position:

4 position (Top, Top Slant, Bottom, 2 Staples)

Finisher Shift Tray 2:

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L,

8¹/₂" × 14"L, 8¹/₂" × 11"KL, 5¹/₂" × 8¹/₂"KL, 12" × 18"L

❖ Paper weight:

52 – 216 g/m², 14 – 58 lb.

❖ Stack capacity ^*1

Without Z-fold:

• 2,500 sheets (A4K, 8¹/₂" × 11"K) (80 g/m², 20 lb.)

• 1,250 sheets (A3L, B4 JISL, A4L, B5 JISKL, 11" × 17"L, 8¹/₂" × 14"L,

8¹/₂" × 11"L, 12" × 18"L) (80 g/m², 20 lb.)

• 500 sheets (A5K) (80 g/m², 20 lb.)

• 100 sheets (A5L, B6 JISL or 5¹/₂" × 8¹/₂"L) (80 g/m², 20 lb.)

With Z-fold:

• 20 sheets (A4KL, B5 JISKL, A5KL, B6 JISKL, 8¹/₂" × 11"KL,

5¹/₂" × 8¹/₂"KL) (80 g/m², 20 lb.)

• 30 sheets (A3L, B4 JISL, 11" × 17"L, 8¹/₂" × 14"L, 12" × 18"L) (80 g/m²,

20 lb.)

In terms of stack capacity, one Z-folded sheet is equivalent to approximately 10

unfolded sheets.

❖ Staple paper size:

A3L, B4 JISL, A4KL, B5 JISKL, 11" × 17"L,8¹/₂" × 14"L, 8¹/₂" × 11"KL

❖ Staple paper weight:

64 – 90 g/m², 17 – 28 lb.

❖ Staple capacity ^*1

Without Mixed Size:

• 50 sheets (A4KL, B5 JISKL, 8¹/₂" × 11"KL) (80 g/m², 20 lb.)

• 30 sheets (A3L, B4 JISL, 11" × 17"L, 8¹/₂" × 14"L) (80 g/m², 20 lb.)

With Mixed Size:

• 30 sheets (A4K/A3L, B5 JISK/B4 JISL, 8¹/₂" × 11"K/11" × 17"L)

(80 g/m², 20 lb.)

Without Z-fold:

• 50 sheets (A4KL, B5 JISKL, A5KL, B6 JISKL, 8¹/₂" × 11"KL,

5¹/₂" × 8¹/₂"KL) (80 g/m², 20 lb.)

•

30 sheets (A3L, B4 JISL, 11"

17"L, 8¹/₂"

14"L, 12"

18"L) (80 g/m², 20 lb.)

With Z-fold:

• 5 sheets (A3L, B4 JISL, 11" × 17") (80 g/m², 20 lb.)

In terms of stack capacity, one Z-folded sheet is equivalent to approximately 10

unfolded sheets.

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Specifications

❖ Stack capacity after stapling

Without Mixed Size mode:

• 250–50 sets (10–50 sheets) (A4K, 8¹/₂" × 11"K)(80 g/m², 20 lb.)

• 250 sets (2–9 sheets) (A4K, 8¹/₂" × 11"K)(80 g/m², 20 lb.)

• 125–25 sets (10–50 sheets) (A4L, B5 JISKL, 8¹/₂" × 11"L)(80 g/m², 20 lb.)

• 125 sets (2–9 sheets) (A4L, B5 JISKL, 8¹/₂" × 11"L)(80 g/m², 20 lb.)

• 125–40 sets (10–30 sheets) (other paper size)(80 g/m², 20 lb.)

• 125 sets (2–9 sheets) (other paper size)(80 g/m², 20 lb.)

With Mixed Size mode:

•

50 sets (2–30 sheets) (A4K/A3L, B5 JISK/B4 JISL, 8¹/₂"

11"K/11"

17"L)

(80 g/m², 20 lb.)

❖ Staple position:

4 position (Top, Top Slant, Bottom, 2 Staples)

❖ Saddle stitch paper size:

A3L, B4 JISL, A4L, 11" × 17"L, 8¹/₂" × 11"L

❖ Saddle stitch paper weight:

64 – 90 g/m², 17 – 28 lb.

❖ Saddle stitch capacity:

1 set (15 sheets)

❖ Stack capacity after Saddle stitching

• 25 sets (2–5 sheets) (A4L, 8¹/₂" × 11"L)(80 g/m², 20 lb.)

• 15 sets (6–10 sheets) (A4L, 8¹/₂" × 11"L)(80 g/m², 20 lb.)

• 10 sets (11–15 sheets) (A4L, 8¹/₂" × 11"L)(80 g/m², 20 lb.)

• 30 sets (2–5 sheets) (other paper size)(80 g/m², 20 lb.)

• 20 sets (6–10 sheets) (other paper size)(80 g/m², 20 lb.)

• 10 sets (11–15 sheets) (other paper size)(80 g/m², 20 lb.)

❖ Saddle stitch position:

Centre 2 position

❖ Power consumption:

Approx. 72W (power supplied from main unit)

❖ Dimensions (W × D × H):

700 × 620 × 960 mm, 27.6" × 24.5" × 37.8"

❖ Weight:

Approx. 65.3 kg, 144 lb.

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Finisher 3000M (50-Sheet Staples)

Finisher Upper Tray:

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L,

8¹/₂" × 14"L, 8¹/₂" × 11"KL, 5¹/₂" × 8¹/₂"KL, 12" × 18"L

❖ Paper weight:

52 – 163 g/m², 14 – 43 lb.

❖ Stack capacity:

• 250 sheets (A4KL, B5 JISKL, A5KL, B6 JISKL, 8¹/₂" × 11"KL,

5¹/₂" × 8¹/₂"KL) (80 g/m², 20 lb.)

• 50 sheets (A3L, B4 JISL, 11" × 17"L, 8¹/₂" × 14"L, 12" × 18"L) (80 g/m²,

20 lb.)

Finisher Shift Tray:

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L,

8¹/₂" × 14"L, 8¹/₂" × 11"KL, 5¹/₂" × 8¹/₂"KL, 12" × 18"L

❖ Paper weight:

52 – 216 g/m², 14 – 58 lb.

❖ Stack capacity:

• 3,000 sheets (A4K, 8¹/₂" × 11"K) (80 g/m², 20 lb.)

• 1,500 sheets (A3L, B4 JISL, A4L, B5 JISKL, 11" × 17"L, 8¹/₂" × 14"L,

8¹/₂" × 11"L, 12" × 18"L) (80 g/m², 20 lb.)

• 500 sheets (A5K) (80 g/m², 20 lb.)

• 100 sheets (A5L, B6 JISL, 5¹/₂" × 8¹/₂"L) (80 g/m², 20 lb.)

❖ Staple paper size:

A3L, B4 JISL, A4KL, B5 JISKL, 11" × 17"L, 8¹/₂" × 14"L, 8¹/₂" × 11"KL

❖ Staple paper weight:

64 – 90 g/m², 17 – 28 lb.

❖ Staple capacity:

Without Mixed Size mode:

• 50 sheets (A4KL, B5 JISKL, 8¹/₂" × 11"KL) (80 g/m², 20 lb.)

• 30 sheets (A3L, B4 JISL, 11" × 17"L, 8¹/₂" × 14"L) (80 g/m², 20 lb.)

With Mixed Size mode:

• 30 sheets (A4K/A3L, B5 JISK/B4 JISL, 8¹/₂" × 11"K/11" × 17"L) (80

g/m², 20 lb.)

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Specifications

❖ Stack capacity after stapling

Without Mixed Size mode:

• 300–60 sets (10–50 sheets) (A4K, 8¹/₂" × 11"K)(80 g/m², 20 lb.)

• 300 sets (2–9 sheets) (A4K, 8¹/₂" × 11"K)(80 g/m², 20 lb.)

• 150–30 sets (10–50 sheets) (A4L, B5 JISKL, 8¹/₂" × 11"L)(80 g/m², 20 lb.)

• 150 sets (2–9 sheets) (A4L, B5 JISKL, 8¹/₂" × 11"L)(80 g/m², 20 lb.)

• 150–50 sets (10–30 sheets) (other size paper)(80 g/m², 20 lb.)

• 150 sets (2–9 sheets) (other size paper)(80 g/m², 20 lb.)

With Mixed Size mode:

•

50 sets (2–30 sheets) (A4K/A3L, B5 JISK/B4 JISL, 8¹/₂"

11"K/11"

17"L)

(80 g/m², 20 lb.)

❖ Staple position:

4 position (Top, Top Slant, Bottom, 2 Staples)

❖ Power consumption:

Approx. 72W (power supplied from main unit)

❖ Dimensions (W × D × H):

700 × 620 × 960 mm, 27.6" × 24.5" × 37.8"

❖ Weight:

Approx. 51 kg, 112.4 lb.

Finisher 3000B (100-Sheet Staples)

Finisher Upper Tray:

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L,

8¹/₂" × 14"L, 8¹/₂" × 11"KL, 5¹/₂" × 8¹/₂"KL, 12" × 18"L

❖ Paper weight:

52 – 216 g/m², 14 – 58 lb.

❖ Stack capacity:

• 500 sheets (A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 8¹/₂" × 11"KL,

5¹/₂" × 8¹/₂"KL) (80 g/m², 20 lb.)

• 250 sheets (A3L, B4 JISL, 11" × 17"L, 8¹/₂" × 14"L, 12" × 18"L) (80 g/m²,

20 lb.)

Finisher Shift Tray:

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5KL, 11" × 17"L, 8¹/₂" × 14"L,

8¹/₂" × 11"KL, 5¹/₂" × 8¹/₂"KL, 12" × 18"L

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Options

❖ Paper weight:

52 – 216 g/m², 14 – 58 lb.

❖ Stack capacity:

• 3,000 sheets (A4K, B5 JISK, 8¹/₂" × 11"K) (80 g/m², 20 lb.)

• 1,500 sheets (A3L, B4 JISL, A4L, B5 JISL, 11" × 17"L, 8¹/₂" × 14"L,

8¹/₂" × 11"L, 12" × 18"L) (80 g/m², 20 lb.)

• 500 sheets (A5K, 5¹/₂" × 8¹/₂"K) (80 g/m², 20 lb.)

• 100 sheets (A5L, 5¹/₂" × 8¹/₂"L) (80 g/m², 20 lb.)

❖ Staple paper size:

A3L, B4 JISL, A4KL, B5 JISKL, 11" × 17"L,8¹/₂" × 14"L, 8¹/₂" × 11"KL

❖ Staple paper weight:

64 – 80 g/m², 17 – 20 lb.

❖ Staple capacity:

• 100 sheets (A4KL, B5 JISKL, 8¹/₂" × 11"KL) (80 g/m², 20 lb.)

• 50 sheets (A3L, B4 JISL, 11" × 17"L, 8¹/₂" × 14"L) (80 g/m², 20 lb.)

❖ Stack capacity after stapling

• 200–30 sets (10–100 sheets) (A4KL, B5 JISKL, 8¹/₂" × 11"KL)(80 g/m²,

20 lb.)

• 150 sets (2–9 sheets) (A4KL, B5 JISKL, 8¹/₂" × 11"KL)(80 g/m², 20 lb.)

• 150–30 sets (10–50 sheets) (A3L, B4 JISL, 11" × 17"L, 8¹/₂" × 14"L)(80

g/m², 20 lb.)

• 150 sets (2–9 sheets) (A3L, B4 JISL, 11" × 17"L, 8¹/₂" × 14"L)(80 g/m²,

20 lb.)

❖ Staple position:

4 position (Top, Top Slant, Bottom, 2 Staples)

❖ Power consumption:

Approx. 100W (power supplied from main unit)

❖ Dimensions (W × D × H):

800 × 730 × 980 mm, 31.5" × 28.7" × 38.6"

❖ Weight:

Approx. 65 kg, 143.3 lb.

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Specifications

Punch Unit (Booklet Finisher, Finisher 3000M)

❖ Paper size:

Punch unit type

A3-A5, 11" × 17"-5¹/₂" × 8¹/₂"

2 & 4 holes type

2 holes

A4-A5, 8¹/₂" × 11", 5¹/₂" × 8¹/₂"

A3, B4 JIS, 11" × 17"

4 holes

A4, B5 JIS, 8¹/₂" × 11"

A3-A5, 11" × 17"-5¹/₂" × 8¹/₂"

4 holes type

A4-A5, 8¹/₂" × 11", 5¹/₂" × 8¹/₂"

A3-A5, 11" × 17"-5¹/₂" × 8¹/₂"

A4-A5, 8¹/₂" × 11", 5¹/₂" × 8¹/₂"

A3, B4 JIS, 11" × 17"

2 & 3 holes type

2 holes

3 holes

A4, B5 JIS, 8¹/₂" × 11"

❖ Paper weight:

52 – 163 g/m², 14 lb. – 43 lb.

❖ Power consumption:

26.4W (power supplied from main unit.)

❖ Dimensions (W × D × H):

142 × 456 × 92 mm, 55.9" × 179.5" × 36.2"

❖ Weight:

Approx. 2.9 kg, 6.4 lb

Punch Unit (Finisher 3000B)

❖ Paper size:

Punch unit type

A3-A5, 11" × 17"-5¹/₂" × 8¹/₂"

A4-A5, 8¹/₂" × 11", 5¹/₂" × 8¹/₂"

A3, 11" × 17"

2 & 4 holes type

2 holes

4 holes

A4, 8¹/₂" × 11"

A3-B5 JIS, 11" × 17"-8¹/₂" × 11"

A4-A5, 8¹/₂" × 11", 5¹/₂" × 8¹/₂"

4 holes type

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Options

Punch unit type

A3-A5, 11" × 17"-5¹/₂" × 8¹/₂"

2 & 3 holes type

2 holes

3 holes

A4-A5, 8¹/₂" × 11", 5¹/₂" × 8¹/₂"

A3, B4 JIS, 11" × 17"

A4, B5 JIS, 8¹/₂" × 11"

❖ Paper weight:

• 4 holes: 52 – 128 g/m², 14 lb. – 34 lb.

• 2 & 3 holes: 52 – 163 g/m², 14 lb. – 43 lb.

❖ Power consumption:

60W (power supplied from main unit)

❖ Dimensions (W × D × H):

• 4 holes: 92 × 463 × 100 mm, 3.6" × 18.2" × 3.9"

• 2 & 3 holes, 2 & 4 holes: 105 × 463 × 100 mm, 4.1" × 18.2" × 3.9"

❖ Weight:

• 4 holes: Approx. 2.4 kg, 5.3 lb

• 2 & 3 holes, 2 & 4 holes: Approx. 2.6 kg, 5.7 lb

Z-folding Unit

Note

❒ To use the Z-folding unit, the Booklet Finisher is required.

❖ Paper size:

A3L, B4 JIS JISL, A4L, 11" × 17"L, 8¹/₂" × 14"L, 8¹/₂" × 11"L

❖ Paper weight:

64 – 80 g/m², 17 – 20 lb.

❖ Power consumption:

100W (a separate power source is required)

❖ Dimensions (W × D × H):

177 × 620 × 960 mm, 6.9" × 24.4" × 37.8"

❖ Weight:

Approx. 55 kg, 121.3 lb

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Specifications

Copy Tray

❖ Paper capacity:

• A3, 11" × 17" : 250 sheets

• B4 JIS, 8¹/₂" × 14" : 500 sheets

• A4, 8¹/₂" × 11" : 500 sheets

• B5 JIS, 5¹/₂" × 8¹/₂" : 250 sheets

❖ Dimensions (W × D × H):

390 × 330 × 130 mm, 15.4" × 13" × 5.1"

❖ Weight:

Approx. 650 g, 1.4 lb

Large Capacity Tray (LCT)

❖ Paper size:

A4K, B5 JISK, 8¹/₂" × 11"K

❖ Paper weight:

52 – 128 g/m², 14 – 34 lb.

❖ Paper capacity:

4,000 sheets (80 g/m², 20 lb.)

❖ Power consumption

Maximum. 50 W (power supplied from main unit)

❖ Dimensions (W × D × H, option unit):

314 × 458 × 659 mm, 12.4" × 18" × 25.9"

❖ Weight:

Approx. 20 kg, 44 lb.

Interposer

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5KL, 11" × 17"L, 8¹/₂" × 14"L,

8 ¹/₂" × 11"KL, 5 ¹/₂" × 8 ¹/₂"KL

❖ Paper weight:

64 – 216 g/m², 20 – 58 lb.

❖ Paper Capacity:

200 sheets (80 g/m², 20 lb.)

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Options

❖ Power consumption (Max):

Approx. 48 W (power supplied from main unit)

❖ Dimensions (W × D × H):

500 × 620 × 200 mm, 19.7" × 24.4" × 7.9"

❖ Weight:

Approx. 12 kg, 26.5 lb.

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Specifications

Others

❖ A3/11" × 17" Tray Unit (option)

You can load A3L or 11" × 17"L paper in the tray 1 using this unit.

❖ B4 JIS/8¹/₂" × 14" Tray Unit (option)

You can load B4 JISL/A4L or 8¹/₂" × 14"L paper in the large capacity tray

(LCT) using this unit.

❖ Tab Sheet Holder (option)

You can use tab sheets with this holder.

❖ Output Jogger (option)

You can tidy the printout with Finisher 3000B (100–Sheet Staples).

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Copy Paper