Philips Telephone MAGIC5 User Manual

User Manual  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Installation Guide  
Loading Paper  
Package Contents  
Separate the paper sheets by fanning them out, then  
align them by tapping edge of the stack lightly  
against a flat surface. This will prevent several sheets  
of paper from being drawn in all at once.  
Package Contents Primo Voice  
·
Device  
EN  
ƒ Telephone handset  
Spiral cable for telephone handset  
Paper tray  
Preparing Paper  
Mains cable with plug (country-specific)  
Telephone cable with plug (country-specific)  
User Manual  
User manual with installation guide (not depicted)  
Package Contents  
Inserting Paper  
1
2
3
Fold open the lever on the right beside the paper feed  
towards front.  
Insert paper in the paper feeder. You can insert maxi-  
mum 50 sheets (A4 · 80 g/m2).  
Fold open the lever on the right beside the paper feed  
backward in order to enclose the paper.  
Inserting Paper  
Packing Contents  
If one of the parts is missing or damaged, please con-  
tact your retailer or our customer service.  
Attaching the Paper Tray  
Attaching the Paper Tray  
Insert the paper tray into the openings behind the paper  
feed mechanism.  
Attaching the Paper Tray  
Connecting the Handset  
Connecting the Handset  
Plug one end of the spiral cable into the socket on the tel-  
ephone handset. Insert the other end into the socket desig-  
nated with the ) symbol.  
Connecting the Handset  
Inserting Paper  
Paper Format  
Before you can receive or copy documents, you must insert  
paper. Please use only suitable paper in the standard format  
A4 (210 × 297 millimetre · preferably 80 g/m2). Observe  
the information in the technical data.  
Installation Guide  
3
Download from Www.Somanuals.com. All Manuals Search And Download.  
         
Selecting the Country  
Connecting the Telephone Cable  
Setting the Country Correctly  
Connecting the Telephone Cable  
Always set the country in which you are operating  
the machine. Otherwise, your machine is not adapt-  
ed to the telephone network. If your country is not  
included in the list, you must select a different setting  
and use the correct telephone cable for the country.  
Connect the telephone cord to the device by inserting it in  
the socket designated with LINE (RJ-11-Connector). In-  
sert the telephone plug into your telephone connection  
socket.  
Connecting the Telephone Cable  
EN  
Consult your retailer.  
Setting the Country  
1
Use [ to select the country in which you are operat-  
ing the machine.  
2
Confirm with OK.  
After this input, the machine prints another help page and  
checks the telephone line.  
Entering Your Number  
Header  
Your name and number are added together with date, time  
and page number at the top edge of each fax transmission  
(= header).  
Entering Your Number  
PABX Systems  
1
1
Enter your number. Using # or * you can enter a  
If you connect your device as extension to a tele-  
phone system, you must set it for working as an ex-  
tension (also see Chapter "Telephone connections  
and additional devices, page 21).  
plus sign.  
2
Confirm with OK.  
Entering Your Name  
Entering Your Name  
Ireland  
1
Enter your name. You can enter characters using the  
numeric keys (see button labels). Enter special charac-  
ters using 0. Press the respective button several times  
until the desired character or special character appears  
on the display.  
Two-pin  
When connecting to the telephone line socket, use only a  
two-pin RJ-11-telephone cable (modular plug). The use  
of a four-pin cable may lead to the machine not function-  
ing correctly.  
You can move the cursor using [. Use C to de-  
Connecting the Power Cable  
lete individual characters.  
Mains Voltage at Setup Location  
Check whether the mains voltage of your device (in-  
dicated on the type label) matches the mains voltage  
2
Confirm with OK.  
After the input, the machine prints an overview of the  
functions.  
available at the setup location.  
Connecting the Mains Cable  
Insert the mains cable into the connection located on the  
Entering the Time and Date  
rear side of the device. Connect the mains cable to the elec-  
Entering Time/Date  
1
Enter the time, e.g. 1400 for 2 pm.  
trical socket.  
Connecting the Power Cable  
2
Enter the date (two digits each) e.g. 080607  
for 8 June 2007.  
3
Confirm with OK.  
Help  
2
·
Initial Installation Process  
You can restart the initial installation process any  
time. Press i and 2.  
Initial Installation  
Starting Initial Installation  
After you connect your device to the mains voltage, the in-  
itial installation commences. Press i. Your device prints  
a help page.  
Selecting the Language  
1
Use [ to select the desired display language.  
2
Confirm with OK.  
4
Philips PPF 631 · 632  
Download from Www.Somanuals.com. All Manuals Search And Download.  
     
Overview  
5 Fax switch  
Overview of the Menu Functions  
51 Configuring Day Mode  
51 Configuring day mode.............................. page 19  
The following functions are available on your device.  
EN  
52 Configuring Night Mode  
There are two ways in which you can call functions:  
52 Configuring night mode ........................... page 19  
Menu Navigation  
53 Setting the timer  
Navigating in the menu: Press OK or one of the two  
arrow keys [ to open the function menu. Page through  
[ menu entries. Use OK to select a function. Press C to  
return to the previous menu level. Press STOP to close the  
53 Setting the timer ....................................... page 19  
54 Easylink  
54 Easylink .................................................... page 22  
55 Setting the Ring Tones  
55 Setting the ring tones................................ page 18  
menu and return to the starting mode.  
Direct Loading  
9 Settings  
91 Entering the Date and Time  
Calling functions directly: You can call a menu func-  
tion directly using the function number. Press OK and en-  
ter the appropriate function number using the numeric  
keypad. Confirm using OK. You will find the function  
number in the following list.  
91 Entering the date and time........................ page 18  
92 Selecting the Language  
92 Selecting the language............................... page 18  
93 Selecting the Country  
93 Selecting the country ................................ page 18  
94 Entering Number  
Help  
6
·
Function List  
94 Entering number....................................... page 18  
95 Entering Name (PPF)  
Press i and 6 to print a list of all functions and set-  
95 Entering name .......................................... page 18  
tings of your device.  
96 Configuring Telephone Lines and Services  
96 Configuring telephone lines and services... page 21  
1 Telephone book  
11 Looking Up an Entry (PPF 6xx SPFX 4x)  
·
11 Looking up an entry ..................................page 10  
12 New Entry (PPF)  
12 New entry..................................................page 10  
13 Creating Group  
13 Creating group ..........................................page 11  
14 Short Dial  
14 Short dial...................................................page 11  
15 Changing Entries  
15 Modifying an entry....................................page 11  
16 Deleting Entries  
16 Deleting entries .........................................page 11  
17 Printing Entries  
17 Printing entries..........................................page 19  
2 Calls  
21 Received Calls (PPF 6xx SPFX 4x)  
·
21 Received calls.............................................page 10  
22 Outgoing Calls (PPF 6xx SPFX 4x)  
·
22 Outgoing calls ...........................................page 10  
23 Printing Entries  
23 Printing entries..........................................page 19  
3 Fax  
31 Polling  
31 Polled reception.........................................page 14  
32 Polling Send  
32 Polling send...............................................page 14  
33 Sending Fax Later  
33 Sending fax later........................................page 14  
34 Broadcasting  
34 Sending to multiple recipients (= broadcast)  
.......................................................................page 14  
35 Printing Fax Journal  
35 Printing fax journal....................................page 19  
36 Printing transmission report  
36 Printing transmission report ......................page 19  
37 Print Reduced in Size  
37 Print reduced in size ..................................page 18  
38 Reducing transmission speed  
38 Reducing transmission speed .....................page 18  
4 Miscellaneous  
41 Printing Call Log  
41 Printing call list .........................................page 19  
43 Using Fax Templates  
43 Using fax templates....................................page 15  
44 Setting the Contrast  
44 Setting the contrast....................................page 18  
45 Using Service Codes  
45 Using service codes ....................................page 26  
46 Checking the Ink Film Reserve  
46 Checking the ink film reserve ....................page 23  
47 Checking the Firmware Version  
47 Checking the firmware version ..................page 26  
48 Sudoku  
48 Sudoku......................................................page 17  
Overview  
5
Download from Www.Somanuals.com. All Manuals Search And Download.  
   
Scanner glass  
ƒ Rollers of the automatic document feeder  
Rests of the intake rollers  
Device Overview  
Primo Voice overview  
·
Handset  
ƒ Paper tray  
Document feeder (writing facing up)  
Panel with display  
Document guide / scanner film  
EN  
Cover for scanner and automatic document feeder  
Toothed wheel for tightening the ink film  
ˆ Ink film roll in the rear ink film compartment  
Ink film roll in the front ink film compartment  
Š Slot for the Plug’n’Print card  
† )-Socket—Connection socket for the telephone  
handset  
‡ EXT-Socket—Connection socket for additional de-  
vices  
ˆ LINE-Socket—Connection socket for telephone cable  
Locks for the cover of the scanner and automatic doc-  
PPF 63x, PPF 67x  
ument feeder  
Innenansicht nummeriert  
Internal Description  
6
Philips PPF 631 · 632  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
OK  
Panel  
OK—Calling the menu functions/ confirming input  
Message  
Start  
ä—Lights up, if new messages are received / list of  
START—Press briefly: Starting transmission of messages  
the new messages with submenus / blinks in the case of de-  
/ press and hold: Starting fax polling  
Help  
vice error (for example no ink film)  
i—Press briefly: Printing help pages and setting lists /  
Short Dial  
Ý—Press briefly: Load short dial entries. Selecting the  
press and hold: Starting initial installation process  
EN  
Copy  
entries with the [ or numeric keys / press and hold: As-  
COPY—Press briefly: creating a copy / press and hold:  
sign a new short dial entry  
creating multiple copies  
Telephone Book  
Resolution  
ma—Press briefly: Calling up the telephone book en-  
ã—Setting higher resolution for faxes and copying  
tries. Selecting the entries with the [ / press and hold:  
(RESOL.: STANDARD, RESOL.: FINE, RESOL.:  
Fax Switch  
¼/º/»—Setting the timer and the fax reception modes  
PHOTO)  
Numeric keys (short dial)  
(= fax switch). Modes set on the display (day), ˜(night).  
Numeric keypad—Inputting digits, characters and special  
Activated timer is indicated with ›  
characters / press and hold: Recalling short dial numbers  
Stop  
Redialling  
STOP—Function abort / return to the starting mode /  
@—Press briefly: Toggling between the list of the last 10  
dialled numbers (= redial list) / press and hold: List of last  
ten callers (caller list)  
documents eject  
C
C—Return to the previous menu level / press briefly: de-  
Speaker (PPF 631  
·
632 · 636)  
leting individual characters / press and hold: deleting com-  
ß—Dialling with the handset replaced  
R
plete input  
Arrow Keys  
R—Press briefly: insert short line interruption (Hook  
Flash) as office index on PABX or for calling special func-  
tions in the public telephone network (PSTN)/long press:  
Inserting dialling pause  
[—Calling the menu functions / navigation within the  
menu / selecting options / moving the cursor / adjusting  
the volume level  
PPF 620 · 63x  
Overview  
7
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
General Safety Information  
Your device has been tested in conformity with standards  
EN 60950-1 and IEC 60950-1 and should only be operat-  
ed with telephone systems and power equipment that meet  
these standards. The device was built exclusively for use in  
the indicated sales region.  
Do not make any changes or settings that are not described  
in this user manual.  
Power Supply  
Check whether the mains voltage of your device  
Check whether the mains voltage of your device (indicated  
on the type label) matches the mains voltage available at  
EN  
the setup location.  
Use only the power and telephones cables supplied.  
Use only the power and telephones cables supplied.  
The device does not have an on/off button.  
Set up your device so that the power socket is easily acces-  
sible. The device does not have an on/off button. In an  
emergency, disconnect your device from the power supply  
Setting Up the Machine  
The device should rest securely on stabile, flat surface.  
a
by pulling the power plug.  
The device should rest securely on a stabile, flat surface. If  
the device should fall, it can be damaged or can cause inju-  
ry to people, especially small children. Position all cables in  
such a way that no one will stumble on them, thus avoid-  
ing possible injuries to persons or damage to the device it-  
Never touch the power or telephone cable if the insulation is damaged.  
Never touch the power or telephone cable if the insulation  
is damaged.  
Disconnect your device from the power and telephone networks during an electrical storm.  
Disconnect your device from the power and telephone net-  
works during an electrical storm. If this is not possible, do  
self.  
not use the device during an electrical storm.  
The distance between the device and other appliances or objects, must be at least 15 centimetres.  
Before cleaning the surface of your device, disconnect it from the power and telephone networks.  
The distance between the device and other devices or ob-  
jects must be at least 15 centimetres; this also applies to the  
use of additional cordless telephones. Do not place the de-  
Before cleaning the surface of your device, disconnect it  
from the power and telephone networks. Never use liquid,  
gaseous or easily flammable cleansers (sprays, abrasives,  
polishes, alcohol).  
vice in the vicinity of radios or televisions.  
Lock the cover of the device completely into place  
Only clean the display with dry, soft cloth.  
a
Lock the cover of the device completely into place when  
opening the device. You could be injured if the cover falls  
Only clean the display with a dry, soft cloth. If the display  
breaks, a mildly corrosive liquid may escape. Avoid all con-  
tact with your skin and eyes.  
while you are working on the device.  
Protect the device against direct sunlight  
In the event of power failure, your device will not function;  
a
Protect the device against direct sunlight, heat, large tem-  
perature fluctuations and moisture. Do not place the de-  
vice in the vicinity of heaters or air conditioners. Observe  
the information on temperature and humidity in the tech-  
In the event of a power failure, your device will not func-  
tion; saved data is retained.  
Repairs  
nical data.  
Should disruptions occur, follow the instructions on the  
display and on the error report.  
The device must have sufficient ventilation  
The device must have sufficient ventilation and may not be  
covered. Do not put your device in closed cabinets or box-  
es. Do not place the machine on soft surfaces such as table-  
cloths or carpets and do not cover the ventilation slits.  
Do not make any repairs to the device yourself. Improper  
maintenance can result in injuries or damage to the device.  
Only have your device repaired by an authorised service  
centre.  
Do not remove the type label from your device; this would  
void the warranty.  
Otherwise, the device can overheat and catch on fire.  
In the event that the device becomes too hot, or if you see smoke coming from the device  
In the event that the device becomes too hot, or if you see  
smoke coming from the device, you must immediately pull  
the power cable out of the power socket. Have your device  
examined by trained professionals at a technical service lo-  
cation. To prevent the spread of fire, open flames should  
Consumable Materials  
Use only original consumable materials. These are availa-  
ble from a specialised retailer or through our order service.  
Other consumable materials could damage the device or  
shorten its service life.  
Dispose of old consumable materials according to the  
waste regulations of your country.  
be kept away from the device.  
Do not plug in the device in moist rooms.  
Do not plug in the device in moist rooms. Never touch the  
mains cable, the mains connection or the telephone socket  
with wet hands.  
Do not allow liquids to enter into the device.  
Do not allow liquids to enter into the device. Disconnect  
the device from the power socket if liquids or foreign ob-  
jects have entered the device and have your device exam-  
ined by trained professionals at a technical service location.  
Do not allow children to handle the device without supervision.  
Do not allow children to handle the device without super-  
vision. The packing materials should be kept out of the  
hands of children.  
Magnetic telephone handset  
The telephone handset of the device is magnetic. Caution,  
small metallic objects (paper clips) may be retained if  
placed near or on the telephone handset.  
8
Philips PPF 631 · 632  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
Table of Contents  
6 Telephone Lines and Additional Devic-  
es ........................................................... 21  
EN  
Table of Contents  
9
Download from Www.Somanuals.com. All Manuals Search And Download.  
1 Telephone Functions  
Help  
3
·
Telephone Functions  
Outside Line Access Code Error  
Press i and 3 to print an overview of the tele-  
In rare cases, the outside line access code may be a dif-  
phone book functions.  
ferent number or a two-digit number. For older tele-  
phone systems, the outside line access code can be R  
Connecting Additional Telephones  
EN  
For information on how to connect additional telephones and  
(= Flash). Press  
R
to enter this outside line access code.  
which functions are available to you, please refer the chapter on  
If the connexion to the public telephone network is  
not possible, contact your telephone system supplier.  
Telephone Connections and Additional Devices, Page 21  
.
Setting up an extension  
If you operate your device permanently at an exten-  
sion, store the outside line access code with the 96  
Making Telephone Calls on the  
Machine  
Dial the desired telephone number. There are multiple  
Chain Dialling  
ways to do this. Then lift up the handset.  
Direct Dialling  
You can combine and edit manually entered digits and  
saved entries, before the dialling process starts. If you have  
saved, for example, the telephone number prefix of an inex-  
pensive telephone service provider (call-by-call) as a tele-  
phone book entry, select this entry and manually enter the  
subsequent telephone number or select another saved entry.  
You can also lift up the receiver first, then dial a  
number. The dialling process begins immediately.  
Manual dialling: Dial the desired telephone number  
with the number pad.  
Telephone book:  
1
2
Press ma  
Insert dialling pause  
You can also load telephone book entries by  
pressing OK, 11 and OK.  
Select an entry using [. Enter the starting letters with  
the numeric keypad to quickly navigate through the tel-  
ephone book.  
It may be necessary to insert a dial pause in telephone  
number, for example, for a direct-inward dialling number, a  
sub-address or in a long distance number. Hold  
R
pressed  
(for at least two seconds).  
appears on the display. The sec-  
ond part of the number is dialled only after a short pause.  
You can save an entry multiple times with the  
same name but in a different category. In the tel-  
ephone book, the first letter of the category ap-  
pears after the entry.  
Telephone Book of the Machine  
Telephone Book  
In the telephone book of your device, you can save entries  
with multiple numbers and collect multiple entries into  
groups. You can assign various ring tones to the entries.  
Follow the specifications in the technical data.  
Short dial: Press Ý. Select the desired entry using [  
or with the numeric keys.  
Recalling Short Dial Number  
You can also load short dial entries by holding the re-  
spective number button pressed (for at least two sec-  
onds).  
Cursor navigation  
1
You can move the cursor using [. Use C to delete  
individual characters. Press STOP to close the menu  
and return to the starting mode.  
Redial list: Press @. Use [ to select an entry from the  
list of the dialled numbers.  
Saving entry  
Outgoing Calls  
You can also load the redial list by pressing OK,  
1
Hold ma pressed (for at least two seconds).  
22 and OK.  
You can also call the function by pressing OK,  
12 and OK.  
Caller list: Press and hold @ (at least two seconds). Use  
the [ to select an entry from the list of callers.  
2
Enter the name. You can enter characters using the numer-  
ic keys (see button labels). Enter special characters using  
Calls Received  
You can also load the caller list by pressing OK,  
21 and OK.  
0. Press the respective button several times until the de-  
sired character or special character appears on the display.  
CLIP Prerequisite  
For this function to work, the caller line identification  
3
4
Confirm with OK.  
(CLIP) must be activated for your telephone connection  
(country and network dependent). The number and name  
will not be shown if the caller suppresses his number.  
Using [, select the category for which you would like  
to enter a number: CATEGORY: HOME, CATEGO-  
RY: WORK, CATEGORY: MOBILE or CATEGO-  
RY: FAX.  
Confirm with OK.  
Enter the telephone number.  
Confirm with OK.  
You can assign a ring tone to the number. Use the  
number buttons 0 to 9 to select a ring tone. Using  
[, set the volume.  
Getting outside line  
PABX Systems  
5
6
7
8
Private branch exchanges (PABX) are typical in many of-  
fices and some households. You must dial an outside line  
access code in order to get a connection to the public tele-  
phone network (PSTN) from a PABX.  
Enter the outside line access code with which you reach the  
public telephone network before you enter the desired  
number or select a stored entry. The outside line access  
code is usually 0.  
9
Confirm with OK. The entry is saved.  
10  
Philips PPF 631 · 632  
Download from Www.Somanuals.com. All Manuals Search And Download.  
               
Edit Entry  
Deleting Individual or All Group Entries  
Deleting an Individual Entry  
1
2
3
4
5
6
Press OK, 15 and OK.  
Using [ select the entry which you would like to edit.  
Confirm with OK.  
Edit the name.  
Confirm with OK.  
Using [, select the category for which you would like  
to enter a number: CATEGORY: HOME, CATEGO-  
RY: WORK, CATEGORY: MOBILE or CATEGO-  
RY: FAX.  
1
2
Press OK, 13 and OK.  
Using [ select the group from which you would like  
EN  
to delete entries.  
3
4
5
6
7
8
9
Confirm with OK.  
Using [ select DELETE MEMBER?.  
Confirm with OK.  
Using  
[
select the entry which you would like to delete.  
Confirm with OK.  
Using [ select DELETE: YES.  
Confirm with OK. The entry is deleted.  
7
8
9
Confirm with OK.  
Enter the telephone number.  
Confirm with OK.  
10 You can assign a ring tone to the number. Use the  
number buttons 0 to 9 to select a ring tone. Using  
[, set the volume.  
11 Confirm with OK. The entry is saved.  
Deleting a Group  
1
2
3
4
5
6
7
Press OK, 13 and OK.  
Using [ select the group you would like to delete.  
Confirm with OK.  
Using [ select DELETE MEMBER?.  
Confirm twice with OK.  
Using [ select DELETE: ALL.  
Confirm with OK. All entries in the group are deleted.  
Deleting an Entry  
1
Press OK, 16 and OK.  
2
Using [ select the entry which you would like to de-  
lete.  
3
4
Confirm with OK.  
Confirm DELETE: YES with OK.  
Short Dialling  
Short Dialling  
You can assign short dial numbers to frequently dialled tel-  
ephone numbers. You can load these numbers quickly  
with the short dial button and the number buttons.  
Groups  
Groups  
You can combine several telephone book entries into a  
group. A message is sent to all members of this group in  
succession.  
Assigning or Changing a Short Dial Entry  
1
Hold Ý pressed (for at least two seconds).  
Adding Group Entries  
You can also call the function by pressing OK,  
1
2
3
Press OK, 13 and OK.  
Use [ to select the group you would like to create.  
Confirm with OK. You can add entries to the group,  
display the members of the group, delete the group or  
send a fax to the group.  
14 and OK.  
2
Use [ or the respective number button to select the  
short dial number you would like to assign or change.  
If you select a short dial number that is already as-  
signed, the entry is overwritten.  
4
5
6
Using [ select ADD MEMBER?.  
Confirm with OK.  
3
4
Confirm with OK.  
Use [ to select the telephone book entry you would  
Use [ to select the entry you would like to add to the  
like to assign as a short dial entry.  
group.  
5
Confirm with OK.  
7
8
9
Confirm with OK.  
Repeat steps  
Press STOP to end the input.  
Deleting a Short Dial Entry  
4
to 6 to add additional entries to the group.  
Deleting a Short Dial Entry  
This function not only deletes the short dial entry, it  
also deletes the entire entry from the telephone book.  
Overwrite the short dial entry if you would like to  
change the assignment.  
Displaying Group Entries  
1
2
3
4
5
6
7
Press OK, 13 and OK.  
Use [ to select the group you would like to display.  
Confirm with OK.  
Using [ select VIEW MEMBERS?.  
Confirm with OK.  
Page through the entries of the group with [.  
Press STOP twice to return to the starting mode.  
1
2
Press Ý.  
You can also call the function by pressing OK,  
14 and OK.  
Use [ or the respective number button to select the  
entry you would like to delete.  
3
4
Press C.  
Confirm the deletion with OK.  
Telephone Functions  
Download from Www.Somanuals.com. All Manuals Search And Download.  
11  
           
Calling Line Identification (CLIP)  
Function is not supported in all countries and networks  
(Function is not supported in all countries and  
networks)  
CLIP Definition  
The number of an incoming call appears on the display.  
For this function to work, the Calling Line Identification  
Presentation (CLIP) must be activated for your telephone  
connection. Enquire with your telephone company. Caller  
EN  
Line Identification may be associated with a fee.  
Setting the Country  
If the Caller Line Identification does not work even  
though the function is activated for your telephone  
connection, check if you have set the correct country  
(also see Chapter Settings, page 18).  
Missed Calls  
Missed Calls  
If you received a call while away, the ä - button  
flashes.  
1
2
Press ä.  
Using [, you can page through the list of missed calls.  
If you have received additional messages, first se-  
lect the missed calls using [ and confirm with  
OK.  
3
To call back, pick up the handset.  
Displaying Telephone Book Names  
Your machine displays the name with which you  
have saved the number in the telephone book. The  
number and name will not be shown if the caller sup-  
presses his number.  
12  
Philips PPF 631 · 632  
Download from Www.Somanuals.com. All Manuals Search And Download.  
   
2 Fax  
Help  
4
·
Fax  
Manual dialling: Dial the desired telephone number  
Press i and 4 to print the instructions for sending  
with the number pad.  
faxes and for fax switch settings.  
Telephone book:  
Loading Documents  
EN  
Do not insert any documents into the machine  
that...  
... are wet, have been edited with correction fluid, are  
soiled or have a coated surface.  
... are written on with a soft pencil, with paint, chalk  
or charcoal.  
... originate from newspapers or magazines (printing  
ink).  
1
2
Press ma  
You can also load telephone book entries by  
pressing OK, 11 and OK.  
Select an entry using [. Enter the starting letters with  
the numeric keypad to quickly navigate through the tel-  
ephone book.  
You can save an entry multiple times with the  
same name but in a different category. In the tel-  
ephone book, the first letter of the category ap-  
pears after the entry.  
... are held together with office or notebook staples or  
with tape or glue.  
... are pasted with note papers.  
... are creased, crumpled or torn.  
Short dial: Press Ý. Select the desired entry using [  
or with the numeric keys.  
Recalling Short Dial Number  
10 Documents  
Use· Ad5/A4ocuments with sizes A5 or A4 with 60 to 100 g/m2  
You can also load short dial entries by holding the respec-  
tive number button pressed (for at least two seconds).  
weight. You can insert up to 10 documents at a time.  
Fax  
Redial list: Press @. Use [ to select an entry from the  
Press STOP to eject the documents without sending  
list of the dialled numbers.  
them.  
Outgoing Calls  
You can also load the redial list by pressing OK,  
22 and OK.  
Sending a Fax  
Insert the documents face up into the document feeder.  
The top most document will be fed in first.  
Caller list: Press and hold @ (at least two seconds). Use  
1
the [ to select an entry from the list of callers.  
Calls Received  
You can also load the caller list by pressing OK,  
21 and OK.  
CLIP Prerequisite  
For this function to work, the caller line identifica-  
tion (CLIP) must be activated for your telephone  
connection (country and network dependent). The  
number and name will not be shown if the caller sup-  
presses his number.  
Manually Sending a Fax  
1
Insert the document.  
2
Enter the desired number using the numeric keypad or  
select a saved entry.  
3
4
Press ß.  
Press START.  
2
Set the desired resolution. You can choose between  
RESOL.: STANDARD (for documents without spe-  
cial features), RESOL.: FINE (for texts with small  
print or drawings) and RESOL.: PHOTO (for pho-  
tos). Press ã. The configured resolution appears on  
the display. Press ã again to change the resolution.  
Direct inward dialling or selecting  
sub-address  
Direct inward dialling or sub-address  
You can send a fax to a direct-inward dialling number or a  
sub addressor or call from a direct-inward dialling number  
or sub address - for example to use a certain service of a fax  
database provider. For this purpose, attach the direct-in-  
ward dialling number or sub address with a short dialling  
pause to the fax number.  
They can adjust the preset contrast (also see  
Chapter "Settings", page ).  
3
4
Dial the desired number. There are several ways to do  
this:  
Press START.  
1
Enter the desired number using the numeric keypad or  
select a saved entry.  
Busy Number  
If the subscriber is busy, the device dials the number  
again after some time. Press STOP, in order to can-  
cel the transmission process. After the transmission,  
the machine prints out a transmission report depend-  
ing on the settings.  
2
3
4
Hold R pressed (for at least two seconds).  
Enter the direct-inward dialling number or sub address.  
Press START. The direct-inward dialling number or  
sub address is dialled only after a short pause.  
Fax  
13  
Download from Www.Somanuals.com. All Manuals Search And Download.  
       
Listening while a connection is es- Receiving Faxes  
Fax Reception  
tablished  
If you have not changed the factory settings, received faxes  
will be printed out automatically. If no paper or no ink  
film is inserted, the machine saves the incoming faxes. The  
ä - button blinks. Once paper or a new ink film is  
Listening while connection is established  
a
You can listen while a connection is established, for exam-  
ple if a fax transmission constantly fails.  
Enter the desired number using the numeric keypad or se-  
EN  
inserted, the saved faxes are printed out.  
Paper Error  
lect a saved entry. Press ß.  
No hands-free operation  
Check whether you have inserted and clamped in the  
paper correctly. The lever on the right next to the pa-  
Hands-free operation is not possible with this func-  
tion. You cannot answer if the subscriber picks up.  
per feed mechanism must be pushed back.  
Full Message Memory  
If the message memory is full, no additional messages can  
Broadcasting  
Broadcasting  
be received. A warning appears on the display. Observe the  
You can send one fax to multiple recipients in succession.  
information in the technical data.  
Delete Fax Memory Service Code  
Entering Recipients Individually  
If there are problems with printing out saved fax  
messages, a service code is available (see also section  
1
2
3
Insert the document.  
Press OK, 34 and OK. The document is now read.  
Enter the desired number using the numeric keypad or  
select a saved entry.  
Receiving fax manually  
Select manual reception under number of rings of the fax switch  
(see Chapter Setting the Fax Switch, page 19). The device will  
not receive faxes on its own. This setting is useful, when you  
4
5
6
7
Confirm with OK.  
Enter the next telephone numbers.  
Confirm with OK. You can enter up to 25 recipients.  
want to receive faxes via a modem connected to a computer.  
Receiving fax manually  
You can start fax reception manually, by pressing  
START.  
Press START. The device transmits the fax message  
successively to all recipients.  
Polling Faxes  
With the fax polling function, you can retrieve faxes that  
lie ready in the dialled fax machine. You can also provide  
documents on your machine to be polled by others.  
Sending a Fax to a Group  
Fax Polling  
1
2
3
Insert the document.  
Press OK, 13 and OK.  
Use [ to select the group to which you would like to  
send a fax.  
Polling Faxes Directly  
4
5
6
Confirm with OK.  
1
Enter the desired number using the numeric keypad or  
select a saved entry.  
Using [ select SEND FAX?.  
Confirm with OK.  
2
Hold START pressed (for at least two seconds).  
Transmission to Multiple Recipients  
If your machine cannot reach a recipient, the fax  
Polling Secure Faxes  
With this function, you can poll faxes that are protected  
with a code.  
Secure Fax Polling  
message is sent to the other recipients. After the ma-  
chine has called all recipients, it once again dials the  
numbers that previously could not be reached.  
1
2
3
4
Press OK, 31 and OK.  
Enter the code.  
Confirm with OK.  
Enter the desired number using the numeric keypad or  
select a saved entry.  
Delayed Fax Transmission  
Delayed Fax Transmission  
If you would like to make use of the lower telephone tariffs  
or if the recipient can be reached at some specific time on-  
ly, you can send the fax at a later time – within 24 hours.  
1
2
3
Insert the document.  
Press OK, 33 and OK.  
Enter the time, at which the document should be trans-  
mitted, e.g. 14 00 for 2 pm.  
Confirm with OK.  
Enter the desired number using the numeric keypad or  
select a saved entry.  
6 Selecting a saved entry: Confirm the selected en-  
try using OK.  
Press START. The device goes into standby mode and  
transmits the fax at the entered time. You can continue  
to make telephone calls and receive faxes.  
5
Press START.  
Sending Faxes via Polling  
Secure Fax Polling  
Protect your document against unauthorised access  
with a code.  
4
5
Secure Fax Polling  
A caller who knows the code can poll the fax from your device.  
You can continue to make telephone calls and receive faxes.  
1
2
3
4
Insert the document.  
Press OK, 32 and OK.  
Enter a code (max. 20 characters).  
Confirm with OK.  
7
Sending Fax Later  
Sending Fax Later  
Press STOP to eject the document. This interrupts  
Press STOP to eject the document. This interrupts  
the standby mode.  
the standby mode.  
14  
Philips PPF 631 · 632  
Download from Www.Somanuals.com. All Manuals Search And Download.  
                   
Using Fax Templates  
Fax Templates  
Five fax templates, which you can use, are stored in your  
device. With these templates you can quickly create, for ex-  
ample, a short fax note or an invitation.  
1
2
3
4
Press OK, 43 and OK.  
Use [ to select the template you would like to print.  
Confirm with OK. The device prints the template.  
Fill the template and send it to the desired recipient per  
fax.  
EN  
Fax  
15  
Download from Www.Somanuals.com. All Manuals Search And Download.  
   
3 Copier  
Help  
5
·
Copier  
Press i and 5 to print help for copying.  
Use· Ad5/A4ocuments with sizes A5 or A4 with 60 to 100 g/m2  
weight. You can insert up to 10 documents at a time.  
10 Documents  
EN  
Inserting Documents  
1
Insert the documents face up into the document feeder.  
The top most document will be fed in first.  
2
Set the desired resolution. You can choose between  
RESOL.: STANDARD (for documents without spe-  
cial features), RESOL.: FINE (for texts with small  
print or drawings) and RESOL.: PHOTO (for pho-  
tos). Press ã. The configured resolution appears on  
the display. Press ã again to change the resolution.  
They can adjust the preset contrast (also see  
Chapter "Settings", page ).  
Creating a Copy  
Press COPY briefly. The copy is created.  
Creating Multiple Copies  
1
Hold COPY pressed (for at least two seconds).  
2
Enter the number of times you would like to copy the  
document (maximum of 15 copies).  
3
4
Press COPY.  
Using [ select whether to reduce or enlarge the doc-  
ument in size when copying. You can magnify up to  
200 percent or reduce to as small as 50 percent of the  
original size.  
5
Confirm with OK. The copy is created.  
Copier  
Press STOP to eject the documents without copy-  
ing them.  
16  
Philips PPF 631 · 632  
Download from Www.Somanuals.com. All Manuals Search And Download.  
       
4 Fun and Games  
Help  
7
Games and Fun  
8
9
Enter, how many copies of the Sudoku you would like  
to print (maximum 9 copies).  
Confirm with OK.  
Press i and 7 to print the instructions for the  
Games and Fun functions of your device.  
EN  
Sudoku  
10Using [ select if you would like to print the solution.  
11Confirm with OK.  
Sudoku  
Sudoku is a Japanese number puzzle. The game has 3 × 3  
squares divided into 3 × 3 fields. Depending on the diffi-  
culty level, lesser or more digits are already given at the be-  
ginning of the game. The aim of the game is to fill digits  
from 1 to 9 in the game field is such a way that each digit  
appears only once in a row, a column and each of the nine  
12Using [ indicate whether you would like to turn  
printing on or off.  
13Confirm with OK.  
Sudoku for Every Day  
You can turn off the daily Sudoku print by selecting  
the function as described above and by switching off  
the automatic printing under point 12.  
blocks. There is only one solution.  
Last Solution Only  
The solution of the last printed game is saved. The  
solutions of earlier games are no longer available.  
Printing a Game  
1
2
3
4
5
6
Press OK, 48 and OK.  
Dial using [ SUDOKU:NEW.  
Confirm using OK.  
Using [ select the difficulty level.  
Confirm using OK.  
Enter, how many copies of the Sudoku you would like  
to print (maximum 9 copies).  
7
8
9
Confirm using OK.  
Using [ select if you would like to print the solution.  
Confirm using OK.  
Printing the Last Game Again  
1
2
3
4
Press OK, 48 and OK.  
Dial using [ SUDOKU:LAST.  
Confirm using OK.  
Enter, how many copies of the Sudoku you would like  
to print (maximum 9 copies).  
5
6
7
Confirm using OK.  
Using [ select if you would like to print the solution.  
Confirm using OK.  
Printing the Solution  
1
2
3
Press OK, 48 and OK.  
Dial using [ SUDOKU:SOLUTION.  
Confirm using OK.  
Sudoku for Every Day  
You can have a new Sudoku automatically printed each  
day.  
1
2
3
4
5
6
7
Press OK, 48 and OK.  
Using [ select SUDOKU:AUTO.  
Confirm with OK.  
Enter the time, e.g. 14 00 for 2 pm.  
Confirm with OK.  
Using [ select the difficulty level.  
Confirm with OK.  
Fun and Games  
17  
Download from Www.Somanuals.com. All Manuals Search And Download.  
     
5 Settings  
Cursor navigation  
1
Setting the Contrast  
You can move the cursor using [. Use C to delete  
individual characters. Press STOP to close the menu  
and return to the starting mode.  
Setting the Contrast  
For copying and printing of fax messages, you can select  
different contrast levels.  
EN  
1
2
Press OK, 44 and OK.  
Using [, select the desired contrast:  
Entering the Date and Time  
1
Press OK, 91 and OK.  
CONTR.:LIGHT—For brighter copies and fax transmission  
2
Enter the time, for example 14 00 for 2 o'clock  
CONTR.:NEUTRAL—For all types of originals (for ex-  
ample white text on black background or documents with  
coloured background)  
CONTR.:OPTIMISED (Factory settings)—Optimized  
adaptation for text and photo printing  
p.m.  
3
4
Enter the date (two digits for each field), for example  
08 06 07 for June 8th, 2007.  
Confirm with OK.  
Time After Power Failure  
You must check the time and date after a short power  
failure. Confirm with OK.  
CONTR.:DARK—For darker copies and fax transmission  
(for example documents with faint printing)  
3
Confirm with OK.  
Selecting the Language  
Custom settings /default settings  
The changed settings are stored as new default set-  
1
2
3
Press OK, 92 and OK.  
tings. If you select a special function for a one-time  
process, take care to restore the default settings or  
factory settings after that.  
Use [ to select the desired display language.  
Confirm with OK.  
Lowering the Transmission Speed  
Selecting the Country  
Lowering the Transmission Speed  
Setting the Country Correctly  
The machine adapts the transmission speed to the line  
quality. This may take some time, especially for overseas  
connections. Set a lower transmission speed if you are  
sending faxes into networks with poor line quality.  
Always set the country in which you are operating  
the machine. Otherwise, your machine is not adapt-  
ed to the telephone network. If your country is not  
included in the list, you must select a different setting  
and use the correct telephone cable for the country.  
1
2
Press OK, 38 and OK.  
Consult your retailer.  
Use [ to set whether you would like to use a lower  
Reset When Setting the Country  
transmission speed.  
When you select a new country, all settings are reset  
to the factory defaults for that country. Saved data is  
retained. Check the number entered for the header.  
3
Confirm with OK.  
1
2
Press OK, 93 and OK.  
Switching Page Adjustment On  
Use [ to select the country in which you are operat-  
and Off  
Page Adjustment  
ing the machine.  
In order that no information is lost, received faxes are re-  
duced in size when printed.  
3
4
5
Confirm with OK.  
Using [ select SURE: YES.  
Confirm with OK.  
1
2
Press OK, 37 and OK.  
Use [ to select whether you would like to switch size  
reduction on or off.  
Entering Your Number  
Header  
3
Confirm with OK.  
Your name and number are added together with date, time and  
page number at the top edge of each fax transmission (= header).  
Setting the Ring Tone  
1
2
Press OK, 94 and OK.  
Selecting the Ring Tone  
Ring Tones  
Enter your number. Using # or * you can enter a  
You can select from among ten different ring tones.  
plus sign.  
1
2
Press OK, 55 and OK.  
3
Confirm with OK.  
Use the number buttons 0 to 9 to select a ring tone.  
Using [, set the volume.  
Entering Your Name  
1
3
Confirm with OK.  
Press OK, 95 and OK.  
2
Enter your name. You can enter characters using the  
numeric keys (see button labels). Enter special charac-  
ters using 0. Press the respective key several times un-  
til the desired character or special character appears on  
the display.  
Setting the Volume  
Setting the Ring Tone Volume  
You can adjust the volume of the ring tone when the device is ring-  
ing or when you set the ring tone. You can save different volumes  
for the ™  
Setting the Volume on the Machine  
(day) and (night) modes, (also see Chapter Fax Switch).  
˜
Using [ you can set adjust the volume when the device  
3
Confirm using OK.  
is ringing.  
18  
Philips PPF 631 · 632  
Download from Www.Somanuals.com. All Manuals Search And Download.  
                                     
Switching Off All Rings  
Setting the Fax Switch  
Fax switch  
All Rings Off  
The built-in fax switch of your device distinguishes be-  
tween fax messages and telephone calls. Faxes are automat-  
ically received, telephone calls can be received—even on  
additionally connected devices. While the device is check-  
If you don't want to be disturbed, e.g. in the night, by any  
incoming calls, you can set the number of rings to 0. The  
device switches immediately to silent fax reception.  
EN  
ing the call, it continues to ring.  
Printing Lists and Help Pages  
Day and Night Mode  
You can set how often the device should ring before pick-  
ing up separately for the modes (day) and ˜(night). This  
makes it possible for you to receive faxes silently at night  
without getting disturbed.  
Press ¼/º/» to switch between day and night mode.  
With the activated timer , the device switches between  
the modes (day) and ˜ (night) at the configured times.  
Printing Numbers and Entries  
List of Numbers  
The list of numbers and entries contains the last ten calls  
received and numbers dialled as well as the saved entries  
and groups.  
Press OK, 23 and OK. The list is printed.  
Printing the Call List  
Call List  
Configuring Day Mode  
The call list contains the last 50 numbers dialled.  
1
Press OK, 51 and OK.  
Use [ to select the total number of rings. The device  
stops the ring after these total number of rings and ac-  
cepts a call or a possible silent fax.  
1
2
Press OK, 41 and OK.  
2
Using [ indicate whether you would like to turn  
printing on or off.  
3
Confirm with OK.  
3
4
Confirm with OK.  
4 Switch on printing: Use [, to select whether the  
call list should be printed immediately or after every 50  
calls.  
Use [ to select the number of rings for the fax switch.  
After the number of rings, the fax switch switches on  
and distinguishes between fax transmissions and tele-  
phone calls. While the device is checking the call, it  
continues to ring.  
Confirm with OK.  
Using [, set the volume.  
Confirm with OK.  
5
Confirm with OK.  
Printing the Telephone Book  
5
6
7
Press OK, 17 and OK. The machine prints a list with  
the telephone book entries and saved assignments.  
Printing Fax Journal  
Silent fax transmission  
Fax Journal  
Older devices do not transmit any fax-tone (= CNG  
tone) as an announcement for fax transmission (= si-  
lent fax transmission). If the total number of rings  
has been set to a value using 7, silent fax transmis-  
sions cannot be received automatically.  
The fax journal is a list of the last ten faxes sent and re-  
ceived.  
1
2
Press OK, 35 and OK.  
Using [ indicate whether you would like to turn  
printing on or off.  
Configuring Night Mode  
Press OK, 52 and OK.  
Configure the same settings as for the day mode (see  
steps 2 to 7).  
3
Confirm with OK.  
1
4 Switch on printing: Use [, to select whether the  
fax journal should be printed immediately or after every  
ten transmissions.  
2
Setting the Timer  
The timer switches between the modes (day) and ˜  
(night) at the configured times.  
5
Confirm with OK.  
Timer  
Printing Transmission Report  
Printing Transmission Report  
After every transmission, the machine prints out a trans-  
mission report. If a transmission error occurs, an error re-  
port is printed out. You can switch off printing of the  
transmission report.  
1
2
Press OK, 53 and OK.  
Enter the time at which the machine should switch to  
(day) mode, for example 06 00 for 6 o'clock  
a.m.  
Confirm with OK.  
Enter the time at which the machine should switch to  
˜ (day) mode, for example 22 00 for 2 o'clock  
a.m.  
1
2
Press OK, 36 and OK.  
3
4
Using [ indicate whether you would like to turn  
printing on or off.  
3
Confirm with OK.  
Printing Help Pages  
5
Confirm with OK.  
Help 1 · Overview  
Special Settings  
Press i and 1 to print an overview of the help pages.  
Silent Fax Reception  
Help 3 · Telephone Functions  
If you would like to accept a fax without preceding rings,  
set the number of rings of the fax switch to 0.  
Press i and 3 to print an overview of the telephone  
book functions.  
Settings  
19  
Download from Www.Somanuals.com. All Manuals Search And Download.  
               
Help 4 · Fax Transmission  
Press i and 4 to print instructions for sending fax mes-  
sages and for configuring the fax switch.  
Help 5 · Copier  
Press i and 5 to print the help for copying.  
EN  
Help 6 · Function List  
Press i and 6 to print a list of all functions and settings  
of your machine.  
Help 7 · Games and Fun  
Press i and 7 to print the instructions for the Games  
and Fun functions of your device.  
Starting the Initial Installation  
1
Press i and 2.  
2
The machine prints out a help page and starts the initial  
installation process.  
20  
Philips PPF 631 · 632  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
6 Telephone Lines and Additional Devices  
Voice-Mailbox  
Configuring Telephone Lines and  
You cannot simultaneously use the answering machine facil-  
Services  
EN  
ity of your telephone service provider (= voice-mail box) and  
PABX Systems  
receive faxes on your devices. Get the mail-box function for  
your telephone connection deactivated or set the number of  
PABX Systems  
Private branch exchanges (PABX) are typical in many of-  
fices and some households. You must dial an outside line  
access code in order to get a connection to the public tele-  
rings for the fax switch to lower than  
5
on your device (also  
see Chapter Setting the Fax Switch, Page 19). When the fax  
switch accepts the call, the mail-box of the service provider  
does not step in. Enquire with your telephone company.  
phone network (PSTN) from a PABX.  
External Device Not Extension  
An additional telephone connected to the machine  
on a telephone socket is not considered an extension.  
Connecting Additional Devices  
Additional Devices  
1
2
Press OK, 96 and OK.  
In some countries you can set the dialling process to  
pulse dialling or tone dialling (DTMF tones). Use [  
to select the desired dialling process.  
You can operate additional devices on a telephone line,  
such as cordless telephones, answering machines, modems  
or charge counters.  
Connection to the Machine  
Only use pulse dialling if tone dialling is not yet  
activated for your telephone line.  
Connection to the device  
You can connect additional devices directly to your device.  
Insert the telephone cable of the additional device into the  
3
4
Confirm with OK.  
EXT- socket (RJ-11-connection) on the device.  
Connecting Additional Devices  
Use [ to set whether you operate your device on an  
extension.  
5
Confirm with OK.  
6 Configuring an extension: Enter the outside line  
access code with which you reach the public telephone  
network. This is usually 0.  
In rare cases, the outside line access code may be  
a different number or a two-digit number. For  
older telephone systems, the outside line access  
code can be R (= Flash). Press R to enter this out-  
side line access code. If the connexion to the pub-  
lic telephone network is not possible, contact  
your telephone system supplier.  
Connecting in Serial  
7
8
Confirm with OK.  
When finished, the device tests the telephone line.  
Confirm with OK.  
We recommend direct connection to the device be-  
cause this allows the fax switch to function optimally  
and to control the additional devices.  
9
Your device checks whether it can establish a connec-  
tion with the public telephone network. If it cannot es-  
tablish the connection, you are once again asked for in-  
put.  
Connection to the Telephone Line  
Order of Connections  
In order for the fax switch to function, the machine must  
be first in the series if multiple devices are connected to the  
same telephone socket. Follow the correct order.  
Multiple Telephone Sockets  
DSL Connection  
If you have multiple telephone sockets for the same  
telephone line, the machine must be connected to  
the first telephone socket.  
In the event that you use a DSL modem: Connect the ma-  
chine after the modem. For additional information, please  
consult the operating manual of your DSL system.  
Using Additional Telephones (Ea-  
sylink)  
ISDN Connection  
Easylink  
ISDN Connection  
With the Easylink function you can control your device  
with additional telephones. To use this function, addition-  
al telephones must be set to the tone dialling mode (DT-  
MF/MFV tones) (for this purpose see the operating man-  
ual of your additional telephone).  
Your device is an analogue fax device (Group 3). It is not  
an ISDN device (Group 4), and therefore it cannot be op-  
erated directly on an ISDN connection. In order to do this,  
you need either an analogue adapter or a connection for  
analogue terminals. Details for ISDN connections can be  
found in the instructions provided with the terminal  
adapter or the dial-up router.  
Starting Fax Reception  
If you pick up at an additional device and hear that you are  
receiving a fax (whistling tone or silence), you can start the  
fax reception by pressing *5 on the additional tele-  
phone or pressing START on the device.  
Telephone Lines and Additional Devices  
21  
Download from Www.Somanuals.com. All Manuals Search And Download.  
             
Taking Over the Line  
If you pick up on an additional telephone and the machine  
continues to ring or attempts to receive a fax, you can dis-  
connect the machine from the line. Press ** on the ad-  
ditional telephone.  
EN  
Changing Code  
Easylink Codes  
Only change the codes if it is absolutely necessary.  
The codes must begin with * or # and must be  
different.  
1
2
3
4
Press OK, 54 and OK.  
Enter the new code for starting fax reception.  
Confirm with OK.  
Enter the new code for taking over the line on an addi-  
tional device.  
5
Confirm with OK.  
Using an External Answering Machine  
For the best operation, the answering machine must be  
connected to the EXT socket of the device. The number  
of rings set for the external answering machine should be  
less than the one set under FAX RINGS by at least two.  
Example of the setting:  
Number of rings of the external answering machine ......1  
FAX RINGS .............................................................. 3  
TOTAL RINGS ......................................................... 5  
(also see Chapter Setting the Fax Switch, Page 19)  
External Answering Machine  
The outgoing message should be shorter than ten  
seconds. Avoid music in the outgoing message.  
If the external answering machine has a “conserving func-  
tion” (i.e. a function that changes the number of rings as  
soon as new messages have been recorded), switch it off.  
If the external answering machine records fax signals, but  
your device cannot receive faxes, inspect the connection of  
the external answering machine  
22  
Philips PPF 631 · 632  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
7 Service  
Disruptions  
4
Remove both the rolls from the device. The used ink  
film cannot be reused.  
Should disruptions occur, follow the instructions on  
the display and on the error report.  
EN  
Checking the Ink Film Reserve  
1
Press OK, 46 and OK.  
2
The number of pages that can still be printed with the  
ink film is shown on the display.  
3
Press STOP to return to the starting mode.  
If the ink film used up or if there is no ink film in the ma-  
chine, a message appears on the display.  
Changing the ink film  
Original Consumable Materials  
The messages and copies you have printed out  
can be read from used ink films. Consider data  
protection issues when disposing of used ink  
films.  
Use only original consumable materials. These are  
available from a specialised retailer or through our  
order service. Other consumable materials can cause  
damage to the machine.  
Instructions on the Packaging  
5
Pull the used Plug’n’Print card out of the plug socket  
on the left hand side next to the ink film tray. The  
Plug’n’Print card cannot be reused.  
Follow the instructions on the packaging of the con-  
sumable materials.  
Introduction to plug'n'print card  
For receiving or copying documents, an ink film must be  
inserted in your device. Your device is delivered with an al-  
ready inserted free ink film for a few test pages. For this  
film, you do not require any Plug’n’Print card (= chip card  
with information regarding ink film capacity). For every  
next film that you insert, you must load the capacity mem-  
ory with the included Plug’n’Print card.  
1
Remove the paper from the paper feeder and take the  
paper tray out of the device.  
2
Open the device by lifting the panel using grip in the  
centre and folding it down.  
6
Carefully remove the rubber bands from the new ink  
film. Make sure that the film is not damaged!  
Lock the cover of the machine completely into  
place when opening the machine. You could be  
injured if the cover falls while you are working on  
the machine.  
7
Place the larger roll with the ink film in the rear ink film  
tray. The blue gear wheel must be on the right hand  
side.  
3
Grip the rear ink film roll at both the sides and place it  
next to the front ink film roll.  
Service  
23  
Download from Www.Somanuals.com. All Manuals Search And Download.  
       
8
Place the smaller roll without film in the front tray. The  
blue gear wheel must be on the right hand side and the  
pin must be inserted in the depression on the left hand  
side.  
Fixing a Paper Jam  
1
Remove the paper from the paper feeder and take the  
paper tray out of the device.  
2
Open the device by lifting the panel using grip in the  
centre and folding it down.  
EN  
9
Break the chip card from the Plug’n’Print card. Insert  
the chip card in the plug socket on the left hand side  
next to the ink film tray.  
Lock the cover of the machine completely into  
place when opening the machine. You could be  
injured if the cover falls while you are working on  
the machine.  
3
Carefully pull the paper out.  
10 Turn the blue gear wheel forward to tension the ink  
film. The ink film must not have any creases.  
4
Turn the blue gear wheel forward to tension the ink  
film. The ink film must not have any creases.  
11 Close the device. Insert the paper tray in the opening  
provided for it behind the paper feeder. Insert paper  
again.  
5
Close the device. Insert the paper tray in the opening  
provided for it behind the paper feeder. Insert paper  
again.  
24  
Philips PPF 631 · 632  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
6
Turn the blue gear wheel forward to tension the ink  
film. The ink film must not have any creases.  
Fixing a Document Jam  
1
Remove the paper from the paper feeder and take the  
paper tray out of the device.  
2
Open the device by lifting the panel using grip in the  
centre and folding it down.  
EN  
7
Close the device. Insert the paper tray in the opening  
provided for it behind the paper feeder. Insert paper  
again.  
Lock the cover of the machine completely into  
place when opening the machine. You could be  
injured if the cover falls while you are working on  
the machine.  
Cleaning  
Cleaning  
Unplug the machine from the power socket before  
cleaning it. Use a soft, lint-free cloth. Never use liq-  
uid or easily flammable cleansers (sprays, abrasives,  
polishes, alcohol, etc.). Do not allow any moisture to  
reach the interior of the fax machine.  
3
Open the scanner cover and the cover of the automatic  
document cover by first pushing the support (A) and  
then the support (B) inside. The cover (C) folds below.  
Fax Cleaning Sheets  
Special fax cleaning sheets are available as accessories  
from our call centre. Insert a sheet into the document  
feeder. Press STOP; the page is ejected. Repeat this  
process at a few times.  
1
2
Remove the paper from the paper feeder and take the  
paper tray out of the device.  
Open the device by lifting the panel using grip in the  
centre and folding it down.  
4
Carefully pull the document to the front or to the back  
out of the device.  
Lock the cover of the machine completely into  
place when opening the machine. You could be  
injured if the cover falls while you are working on  
the machine.  
3
Open the scanner cover and the cover of the automatic  
document cover by first pushing the support (A) and  
then the support (B) inside. The cover (C) folds below.  
5
Close the scanner cover and the cover of the automatic  
document feeder. Both the supports must securely snap  
into place.  
Service  
25  
Download from Www.Somanuals.com. All Manuals Search And Download.  
   
4
Lightly wipe the upper side of the scanner glass (A) and  
the lower side of the document feeder/scanner film (=  
white plastic plate) (B) with a cloth.  
Checking the Firmware Version  
1
Press OK, 47 and OK.  
2
The model designation and the configured country ap-  
pear on the display.  
EN  
3
4
Confirm with OK.  
The information on the firmware version of the device  
is displayed.  
5
Confirm with OK.  
Using Service Codes  
The service codes delete all the changed settings and your  
device is reset to factory settings. It may be possible that the  
device with the changed settings reacts differently than ex-  
pected.  
Using Service Codes  
5
Clean the feed roller (A) and the underside of the sup-  
port pad of the feeder roller (B) with a soft, lint-free  
cloth moistened with cleaning alcohol (96 percent).  
Rotate the feed roller; You must clean the entire roller.  
Only use the service codes if this is absolutely neces-  
sary. Some service codes also delete saved messages  
and telephone book entries.  
Press OK, 45 and OK.  
1
2
Enter a service code:  
7117—Deletes all changed settings and saved data.  
The device is reset to factory settings and the initial instal-  
lation process is started.  
7140—Deletes all changed settings. Saved data and  
telephone book entries remain intact.  
7227—Deletes saved faxes, when there are prob-  
lems with printing.  
3
4
5
Confirm using OK.  
Dial using [ SURE: YES.  
Confirm using OK.  
If you have entered the incorrect code, you can  
6
7
Close the scanner cover and the cover of the automatic  
document feeder. Both the supports must securely snap  
into place.  
Turn the blue gear wheel forward to tension the ink  
film. The ink film must not have any creases.  
cancel the entry with SURE: NO.  
Power Cycling  
If a problem occurs that cannot be corrected with the in-  
structions in this user manual (see also the help below), fol-  
low the steps given here.  
1
2
Pull out the power plug.  
Wait at least ten seconds, then plug the power plug  
back into the socket.  
3
If the error occurs again, please contact our technical  
customer service or your retailer. Follow the instruc-  
tions on the display and on the error report.  
8
Close the device. Insert the paper tray in the opening  
provided for it behind the paper feeder. Insert paper  
again.  
26  
Philips PPF 631 · 632  
Download from Www.Somanuals.com. All Manuals Search And Download.  
         
General information  
The time and date flash on the display.  
You must check the time and date after a short power fail-  
ure. Confirm using OK.  
EN  
Problems when faxing or printing  
Faxes sent are of poor quality.  
Change the resolution from RESOL.: STANDARD to  
RESOL.: FINE or RESOL.: PHOTO.  
Change the contrast.  
Clean the scanner and the document feed slot.  
Test the device by making a copy of the document. If the  
device is in order, the fax machine of the recipient is defec-  
tive.  
The device produces black lines when sending or printing. Clean the scanner and the document feed slot.  
Copy is blank.  
Insert the documents face up into the document feeder.  
Printing is interrupted.  
Paper or document jam, no paper or ink film. Follow the  
instructions on the display and in the error report.  
There could be a small pause after printing several pages.  
The device continues printing automatically.  
No printing  
Check if you have inserted clamped paper correctly. The  
lever on the right hand side next to the paper feeder must  
be folded backwards.  
Documents are not properly fed.  
Clean the scanner and the document feed slot.  
Problems with the connection  
The device rings once, remains silent for a short while and This is absolutely normal. The fax switch checks the call af-  
starts ringing again.  
ter the first ring. If it is a voice call, the device continues to  
ring.  
No dial tone  
Check the installation of the device. Connect the telephone  
cable to the socket marked LINE. Insert the telephone plug  
into your telephone connection socket.  
Fax transmissions are constantly interrupted.  
Try to send the fax manually: Press ß and dial the number.  
If the recipient is using an answering machine, wait until  
you hear a whistling tone. Press START.  
It is possible that the recipient's machine is not ready to re-  
ceive.  
You hear a whistling tone or silence in the handset.  
The call is a fax: Press START on the device. In addition,  
press *5 on the telephone. Hang up.  
No fax reception or a short fax audio signal as message on Using function 51, set the number of rings for the fax  
the answering machine  
switch to 4 and the total number or the number of rings for  
the answering machine (model dependent) to 5 (see Page  
You cannot simultaneously use the answering machine fa-  
cility of your telephone service provider (= voice-mail box)  
and receive faxes on your devices(see page 21).  
Service  
27  
Download from Www.Somanuals.com. All Manuals Search And Download.  
8 Appendix  
Technical Data  
Guarantee  
(UK Terms and Conditions)  
Dimensions  
Dimensions (L¦×¦H¦×¦W) ...................313¦×¦129¦×¦197¦mm  
EN  
Weight  
Weight ...................................................................1,9¦kg  
Power Supply  
Power Supply ......................... 220¦–¦240¦V¦~ / 50¦–¦60¦Hz  
At the beginning of April 2002, SAGEM SA bought the  
PHILIPS fax business unit. SAGEM SA is now the Euro-  
pean Number 1 in fax and offers a complete range of fax  
terminals with Internet access and SMS function, multi-  
functional terminals and servers covering the needs of all  
its customers—from home-users to multinational organi-  
sations.  
In order to apply the guarantee, you should contact your  
dealer. Proof of purchase will be required. Should mal-  
functioning arise, the dealer will advise you what to do.  
Power Consumption  
Power Consumption  
Stand-by mode  
Stand-by mode ...............................................<¦1,5¦W  
Transmission  
Transmission...................................................<¦20¦W  
Recommended Ambient Temperature  
Recommended Ambient Temperature.............18¦–¦28¦ºC  
Relative humidity  
Relative humidity ................ 20¦–¦80¦% (non-condensing)  
Type of connection  
Type of connection................................... PSTN · PABX  
Dialling mode  
Dialling mode.Tone / pulse dialling (country dependent)  
Standards  
Safety EN 60950-1  
Safety........................................................... EN¦60950-1  
Emissions EN 55022 Klasse  
B
If you bought your equipment from SAGEM directly, the  
following shall apply:  
Emissions ........................................... EN¦55022 Class B  
Immunity to electrical noise EN 55024  
Immunity to electrical noise ............................EN¦55024  
A SAGEM undertakes to remedy by repair, free of charge  
for labour and replacement parts, any defects in the equip-  
ment during a period of twelve (12) months from the date  
of original delivery of the Equipment, where those defects  
are a result of faulty workmanship. During this twelve  
month guarantee period, the defective equipment will be  
repaired free of charge; the customer must however first  
contact the SAGEM After Sales Department, the phone  
number of which can be found on the delivery slip or in  
the user manual. Unless the customer has concluded with  
SAGEM a maintenance contract in respect of the equip-  
ment which specifically provides for repairs to be carried  
out at the customer’s premises, the repairs will not be car-  
ried out on the equipment at the customer’s premises. The  
following sentence applies to purchases of equipment for  
the customer’s trade, business or profession. Except as oth-  
erwise expressly provided in this Document and to the ex-  
tent permitted by law, SAGEM makes no representations  
or warranties, express or implied, statutory or otherwise,  
and to such extent, all terms and conditions implied by law  
are hereby excluded. This guarantee does not affect the  
Customer’s statutory rights.  
B Exclusions From Guarantee  
SAGEM shall have no liability under the guarantee in re-  
spect of:  
• damage, defects breakdown or malfunction due to:  
- failure to properly follow the installation process and in-  
structions for use; or  
- an external cause to the equipment (including but not  
limited to, lightening, fire, shock or water damage of any  
nature); or  
Scanner  
Scan width  
Scan width..........................................................212¦mm  
Horizontal resolution  
Horizontal resolution......................................8 dots/mm  
Vertical resolution Standard  
Vertical resolution .................... Standard: 3,85 lines/mm  
Vertical resolution Fine  
..................................................... Fine: 7,7 lines/mm  
Memory  
Telephone book  
Telephone book...................................... up to 50 entries  
Fax messages  
Fax messages............. up to 15 pages (standard test letter)  
Paper  
Capacity  
Capacity ............................................................50 sheets  
Size  
Size.................................................... A4 · 210¦×¦297¦mm  
Thickness  
Thickness ................................................0,07¦–¦0,11¦mm  
Weight  
Weight .........................................................60¦–¦90¦g/m²  
Document Feeder  
Capacity  
Capacity ............................................................10 sheets  
Breadth  
Breadth......................................................148¦–¦212¦mm  
Length  
Length.......................................................100¦–¦600¦mm  
Thickness  
Thickness ................................................0,06¦–¦0,15¦mm  
Fax  
Type Group  
3
Type.................................................................. Group 3  
Compatibility  
Compatibility ...............................................ITU-T¦T.30  
Data compression  
Data compression ............................................MH · MR  
Modulation  
Modulation ................................... V.21 · V.27ter · V.29  
Transmission speed  
Transmission speed...........................................9.600¦bps  
Subject to Change  
Technical specifications subject to change with-  
out notice.  
- modifications made without the written approval of  
SAGEM SA; or  
- a failure or neglect to maintain the equipment or inap-  
propriate maintenance; or  
- unsuitable operating conditions, particularly of tempera-  
ture and humidity; or  
- repair or maintenance of the equipment by persons not  
authorised by SAGEM; or  
28  
Philips PPF 631 · 632  
Download from Www.Somanuals.com. All Manuals Search And Download.  
     
• wear and tear from normal daily use of the equipment  
and its accessories  
• damage due to insufficient or bad packaging of equip-  
ment when returned to SAGEM  
• supply of new versions of software  
• work on any equipment or software modified or added  
without the prior written consent of SAGEM  
• malfunctions not resulting from the Equipment or from  
software installed in user workstations for the purpose of  
use of the equipment  
• communication problems related to an unsuitable envi-  
ronment, including:  
- problems related to access and/or connection to the In-  
ternet such as interruptions by access networks or malfunc-  
tion of the line used by the subscriber or his correspondent  
The CE symbol confirms conformity with the EU direc-  
tives that apply to the device.  
EN  
Declaration of Conformity (DoC)  
Hereby, Sagem Communication Austria GmbH  
declares that this PPF¦631, PPF¦632 is in compliance  
with the essential requirements and other relevant provi-  
sions of Directive 1999/5/EC.  
WWW  
You can find the complete Declaration of Conformity on  
Energy Star 2007  
- transmission faults (for example poor geographical cover-  
age by radio transmitters, interference or poor line quality)  
- the local network fault (wiring, servers, workstations) or  
the failure of the transmission network  
• the normal servicing (as defined in the user guide sup-  
plied with the equipment) as well as malfunctioning due to  
servicing not being carried out, servicing costs are in any  
event always borne by the customer.  
C In the cases set forth in § B as well as after expiry of the  
twelve month guarantee period, the customer must ask  
SAGEM for an estimate, and he/she must accept the esti-  
mate and agree to pay the charges mentioned in it before  
returning the equipment to SAGEM. The repair and de-  
livery costs will be invoiced to the customer.  
Energy Star  
As a participant in the ENERGY STAR programme, Sagem  
Communication Austria GmbH has made sure that this  
machine complies with the ENERGY STAR requirements.  
Environment  
Environment: Respect of environment is a key objective  
of Sagem. Sagem uses environmentally friendly processes  
to run its operations and has chosen to integrate strong en-  
vironmental constraints in the full lifecycle of its products  
including manufacturing, product use and end of life.  
Recycling  
The foregoing shall apply unless otherwise agreed in writ-  
ing with the customer and only for the UK. If any provi-  
sion of this guarantee shall be held to be in whole or in part  
invalid or illegal due to an obligatory rule applicable to  
consumers pursuant to their national legislation, such in-  
validity or illegality shall not impair or affect the remaining  
provisions or parts of this guarantee.  
Packaging: To facilitate packaging recycling, please con-  
form to your local selective recycling rules.  
Batteries: Old batteries have to be deposited in designat-  
ed collection areas.  
WEEE  
Product: The crossed out dustbin logo on your product  
signifies it is classified as Electrical and Electronic Equip-  
ment covered by special disposal regulations.  
To enforce recycling, recovery of The Waste Electrical and  
Electronic Equipment (WEEE) and to protect the envi-  
ronment and human health, European regulations requires  
that you selectively collect waste equipment using one of  
the following options:  
• Your retailer will take your equipment back if you are  
buying a replacement product.  
• Waste equipment can also be deposited in designated col-  
lection areas.  
This user manual was printed on recycled paper bleached  
without chlorine. This satisfies the highest standards for  
low environmental impact. The cardboard packaging used  
and the packaging inserts of paper and cardboard can be  
disposed of as waste paper. The plastic foil may be submit-  
ted for recycling or disposed of with waste not intended for  
recycling, depending on the requirements in your country.  
Appendix  
29  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
Trademarks: The references mentioned in this manual  
are trademarks of the respective companies. The lack of the  
symbols ® and ™ does not justify the assumption that these  
dedicated terms are free trademarks. Other product names  
used herein are for identification purposes only and may be  
trademarks of their respective owners. Sagem disclaims any  
and all rights in those marks.  
EN  
The reproduction of certain documents (e.g. by scanning,  
printing, copying) is prohibited in many countries. The  
list of such documents below is not intended to be com-  
plete, it only offers a general overview. In case of doubt,  
consult your legal advisor.  
· Passports (personal identification)  
· Entrance and exit visa papers (immigration papers)  
· Military service documents  
· Bank notes, travel checks, payment orders  
· Postage stamps, tax stamps (stamped or unstamped)  
· Loan papers, certificates of deposit, bonds  
· Documents protected by copyright  
Follow the statutory regulations of your country with re-  
gard to the legal validity of fax transmissions – particularly  
in connection with the validity of signatures, meeting de-  
livery deadlines or disadvantages resulting from the loss of  
quality in the transmission, etc.  
Take care to maintain the statutory regulations of your  
country regarding telecommunications secrecy and data  
privacy.  
This product is intended for use on an analogue public tel-  
ecommunications network (PSTN) and in the country  
specified on the packaging. Use in other countries can re-  
sult in faulty functioning.  
For more information, please contact the technical service  
centre for your country. Should problems arise during use  
of your machine, please contact your retailer first.  
Neither Sagem nor its affiliates shall be liable to the purchaser of  
this product or third parties for damages, losses, costs, or expens-  
es incurred by the purchaser or third parties as a result of acci-  
dent, misuse, or abuse of this product or unauthorized modifica-  
tions, repairs, or alterations to this product, or failure to strictly  
comply with Sagem operating and maintenance instructions.  
Sagem shall not be liable for any damages or problems aris-  
ing from the use of any options or any consumable mate-  
rials other than those designated as original Sagem prod-  
ucts or Sagem approved products.  
Sagem shall not be held liable for any damage resulting from  
electromagnetic interference that occurs from the use of any in-  
terface cables other than those designated as Sagem products.  
All rights reserved. No part of this publication may be re-  
produced, stored in a retrieval system or transmitted in any  
form or by any means, electronic, mechanical, photocopy-  
ing, recording, or otherwise, without the prior written per-  
mission of Sagem. The information contained herein is de-  
signed only for use with this product. Sagem is not respon-  
sible, if this information is applied to other devices.  
This user manual is a document that does not represent a  
contract.  
Errors, printing errors and changes are reserved.  
Copyright  
GmbH  
©
2008 Sagem Communication Austria  
30  
Philips PPF 631 · 632  
Download from Www.Somanuals.com. All Manuals Search And Download.  
EN  
Appendix  
31  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Customer Information  
Hotline-Introduction  
As part of our continuing quest for total customer satisfaction, all of our  
products are made with ease-of-use and reliability in mind.  
In your user manual you will find all the information required to use  
your machine. If, after consulting your user manual, you still require as-  
sistance, you should contact our Call Centre. Our personnel are highly  
trained specialists who can ensure that you receive the maximum benefit  
from your product.  
We can assist your more quickly if you do not call us from the machine,  
rather an external telephone. Keep a printout of the settings as well as the  
serial number of the machine handy. The serial number can be found on  
the type label.  
United Kingdom  
Call-Center Philips United Kingdom  
Telephone: 08 71 - 075 07 11 (0,10 £/minute)  
Fax: 08 70 - 124 02 02  
Direct-Sales Philips Allgemein  
Use only PHILIPS accessories. The warranty does not cover damages to  
the machine resulting from the use of other consumable materials.  
Direct-Sales Philips GB INT  
·
In United Kingdom, you can order PHILIPS accessories by telephone  
via our toll-free telephone number.  
Direct-Sales Philips/Sagem United Kingdom  
United Kingdom  
Telephone: 08 00 - 358 08 07  
We hope that you will enjoy using your new product!  
SAGEM COMMUNICATIONS  
Printing Terminals  
Headquarters : Le Ponant de Paris  
27, rue Leblanc · 75015 Paris · FRANCE  
PPF 631 · 632  
UK  
253056155-A  
Tél. : +33 1 58 11 77 00 · Fax : +33 1 58 11 77 77  
Limited company · Capital 167.038.185 Euros · 440 294 510 RCS PARIS  
Sagem is a registered brand of SAFRAN Group  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 

Philips DVD Player PDCC ZC 0808 User Manual
Philips DVD Player PET726 User Manual
Philips Stereo System MCM760 User Manual
Philips Water Dispenser WP3911 User Manual
PORT Video Game Keyboard 9 combokqxd User Manual
Poulan Chainsaw 530087764 User Manual
Poulan Snow Blower 418971 User Manual
ProForm Home Gym PFEL799071 User Manual
PYLE Audio Car Video System PLVWR71IR User Manual
PYLE Audio Flat Panel Television PTC15LC User Manual