PPF 631
PPF 632
PPF 675
EN User Manual
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Table of Contents
EN
11Telephone Lines and Additional
Table of Contents
3
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1 General Safety Information
Your device has been tested in conformity with standards
EN 60950-1 and IEC 60950-1 and should only be operat-
ed with telephone systems and power equipment that meet
these standards. The device was built exclusively for use in
the indicated sales region.
Do not make any changes or settings that are not described
in this user manual.
Power Supply
Check whether the mains voltage of your device
Check whether the mains voltage of your device (indicated
on the type label) matches the mains voltage available at
EN
the setup location.
Use only the power and telephones cables supplied.
Use only the power and telephones cables supplied.
The device does not have an on/off button.
Set up your device so that the power socket is easily acces-
sible. The device does not have an on/off button. In an
emergency, disconnect your device from the power supply
Setting Up the Machine
The device should rest securely on stabile, flat surface.
a
by pulling the power plug.
The device should rest securely on a stabile, flat surface. If
the device should fall, it can be damaged or can cause inju-
ry to people, especially small children. Position all cables in
such a way that no one will stumble on them, thus avoid-
ing possible injuries to persons or damage to the device it-
Never touch the power or telephone cable if the insulation is damaged.
Never touch the power or telephone cable if the insulation
is damaged.
Disconnect your device from the power and telephone networks during an electrical storm.
Disconnect your device from the power and telephone net-
works during an electrical storm. If this is not possible, do
self.
not use the device during an electrical storm.
The distance between the device and other appliances or objects, must be at least 15 centimetres.
Before cleaning the surface of your device, disconnect it from the power and telephone networks.
The distance between the device and other devices or ob-
jects must be at least 15 centimetres; this also applies to the
use of additional cordless telephones. Do not place the de-
Before cleaning the surface of your device, disconnect it
from the power and telephone networks. Never use liquid,
gaseous or easily flammable cleansers (sprays, abrasives,
polishes, alcohol).
vice in the vicinity of radios or televisions.
Lock the cover of the device completely into place
Only clean the display with dry, soft cloth.
a
Lock the cover of the device completely into place when
opening the device. You could be injured if the cover falls
Only clean the display with a dry, soft cloth. If the display
breaks, a mildly corrosive liquid may escape. Avoid all con-
tact with your skin and eyes.
while you are working on the device.
Protect the device against direct sunlight
In the event of power failure, your device will not function;
a
Protect the device against direct sunlight, heat, large tem-
perature fluctuations and moisture. Do not place the de-
vice in the vicinity of heaters or air conditioners. Observe
the information on temperature and humidity in the tech-
In the event of a power failure, your device will not func-
tion; saved data is retained.
Repairs
nical data.
Should disruptions occur, follow the instructions on the
display and on the error report.
The device must have sufficient ventilation
The device must have sufficient ventilation and may not be
covered. Do not put your device in closed cabinets or box-
es. Do not place the machine on soft surfaces such as table-
cloths or carpets and do not cover the ventilation slits.
Do not make any repairs to the device yourself. Improper
maintenance can result in injuries or damage to the device.
Only have your device repaired by an authorised service
centre.
Do not remove the type label from your device; this would
void the warranty.
Otherwise, the device can overheat and catch on fire.
In the event that the device becomes too hot, or if you see smoke coming from the device
In the event that the device becomes too hot, or if you see
smoke coming from the device, you must immediately pull
the power cable out of the power socket. Have your device
examined by trained professionals at a technical service lo-
cation. To prevent the spread of fire, open flames should
Consumable Materials
Use only original consumable materials. These are availa-
ble from a specialised retailer or through our order service
(see back side of this user manual). Other consumable ma-
terials could damage the device or shorten its service life.
Dispose of old consumable materials according to the
waste regulations of your country.
be kept away from the device.
Do not plug in the device in moist rooms.
Do not plug in the device in moist rooms. Never touch the
mains cable, the mains connection or the telephone socket
with wet hands.
Do not allow liquids to enter into the device.
Do not allow liquids to enter into the device. Disconnect
the device from the power socket if liquids or foreign ob-
jects have entered the device and have your device exam-
ined by trained professionals at a technical service location.
Do not allow children to handle the device without supervision.
Do not allow children to handle the device without super-
vision. The packing materials should be kept out of the
hands of children.
Magnetic telephone handset
The telephone handset of the device is magnetic. Caution,
small metallic objects (paper clips) may be retained if
placed near or on the telephone handset.
4
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2 Overview
44 Setting the Contrast
Overview of the Menu Functions
45 Using Service Codes
The following functions are available on your device.
EN
46 Checking the Ink Film Reserve
There are two ways in which you can call functions:
Menu Navigation
47 Checking the Firmware Version
Navigating in the menu: Press OK or one of the two
arrow keys [ to open the function menu. Page through
[ menu entries. Use OK to select a function. Press C to
return to the previous menu level. Press STOP to close the
48 Sudoku
5 Fax switch
menu and return to the starting mode.
51 Configuring Day Mode
Direct Loading
Calling functions directly: You can call a menu func-
tion directly using the function number. Press OK and en-
ter the appropriate function number using the numeric
keypad. Confirm using OK. You will find the function
number in the following list.
52 Configuring Night Mode
53 Setting the timer
54 Easylink
55 Setting the Ring Tones
Help
6
·
Function List
Press i and 6 to print a list of all functions and
settings of your device.
6 SMS
(Type 2)
(PPF¦675)
61 Sending SMS (PPF 675
·
676 · 6xx)
62 Reading SMS (PPF 675
·
676
·
6xx SPFX 43/47)
·
1 Telephone book
11 Looking Up an Entry (PPF 6xx SPFX 4x)
·
63 Printing SMS
12 New Entry (PPF)
64 Deleting SMS (PPF 675
·
676
·
6xx · SPFX 43/47)
13 Creating Group
65 Notification by SMS
14 Short Dial
66 SMS Access
15 Changing Entries
16 Deleting Entries
7 Answering Machine
(Type 2)
17 Printing Entries
(PPF¦675)
71 Switches Answering Machine On/Off (PPF 675
·
676
·
6xx · SPFX 47)
72 Listening to Messages (PPF 675
·
676
·
6xx · SPFX 47)
2 Calls
21 Received Calls (PPF 6xx SPFX 4x)
·
73 Recording Internal Memos (PPF 675
·
676
·
6xx · SPFX 47)
22 Outgoing Calls (PPF 6xx SPFX 4x)
·
74 Setting the Recording Duration
23 Printing Entries
75 Editing the Outgoing Message (PPF 675
·
676
·
6xx · SPFX 47)
24 Setting line interruption
76 Using Announcement without Recording Message
24 Setting line interruption (Hook-Flash-period)
76 Using announcement without recording message
(function is not supported in all countries and networks)
(= external memo)............................................... page 13
77 Forwarding Messages
.......................................................................page 23
78 Entering the VIP Code
3 Fax
31 Polling
79 Entering Access Code
32 Polling Send
9 Settings
33 Sending Fax Later
91 Entering the Date and Time
34 Broadcasting
92 Selecting the Language
34 Sending to multiple recipients (= broadcast)
93 Selecting the Country
.......................................................................page 17
35 Printing Fax Journal
94 Entering Number
36 Printing transmission report
95 Entering Name (PPF)
37 Print Reduced in Size
96 Configuring Telephone Lines and Services
38 Reducing transmission speed
4 Miscellaneous
41 Printing Call Log
42 Switching notification tone for call waiting on/off (Type 2)
42 Switching notification tone for call waiting on/off
(PPF¦675) ............................................................page 11
43 Using Fax Templates
Overview
5
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‚ Scanner glass
Device Overview
Primo · Voice overview
ƒ Rollers of the automatic document feeder
„ Rests of the intake rollers
‚ Handset
ƒ Paper tray
… Document guide / scanner film
„ Document feeder (writing facing up)
EN
† Cover for scanner and automatic document feeder
‡ Toothed wheel for tightening the ink film
ˆ Ink film roll in the rear ink film compartment
‰ Ink film roll in the front ink film compartment
Š Slot for the Plug’n’Print card
… Panel with display
† )-Socket—Connection socket for the telephone
handset
‡ EXT-Socket—Connection socket for additional de-
vices
ˆ LINE-Socket—Connection socket for telephone cable
‹ Locks for the cover of the scanner and automatic doc-
PPF 63x, PPF 67x
ument feeder
Innenansicht nummeriert
Internal Description
6
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Start
Panel
START—Press briefly: Starting transmission of messages
Message
/ press and hold: Starting fax polling
ä—Lights up, if new messages are received / list of
Answering machine (Type 2)
the new messages with submenus / blinks in the case of de-
b (PPF¦675)—Calling answering machine menu
Help
vice error (for example no ink film)
i—Press briefly: Printing help pages and setting lists /
Short Dial
Ý—Press briefly: Load short dial entries. Selecting the
press and hold: Starting initial installation process
EN
Copy (SMS Type 2)
entries with the [ or numeric keys / press and hold: As-
COPY—Press briefly: creating a copy / press and hold:
sign a new short dial entry
creating multiple copies / (PPF¦675): printing SMS
Telephone Book
Resolution
ma—Press briefly: Calling up the telephone book en-
ã—Setting higher resolution for faxes and copying
tries. Selecting the entries with the [ / press and hold:
(RESOL.: STANDARD, RESOL.: FINE, RESOL.:
saving new entries
PHOTO)
Fax Switch (Only Fax Reception)
SMS (Type 2)
¼/º/»—Setting the timer and the fax reception modes
(= fax switch). Modes set on the display ™(day), ˜(night),
F (only fax reception, this function is not supported in all
countries and networks). Activated timer is indicated with
_ (PPF¦675)—Calling the SMS menu (function is not
supported in all countries and networks)
Numeric keys (short dial)
Numeric keypad—Inputting digits, characters and special
characters / press and hold: Recalling short dial numbers
›
Stop (AM Type 2)
Redialling
@—Press briefly: Toggling between the list of the last 10
STOP—Function abort / return to the starting mode /
dialled numbers (= redial list) / press and hold: List of last
documents eject / (PPF¦675): ending message playback
C
(AM Type 2)
ten callers (caller list)
Speaker (PPF 6xx)
C—Return to the previous menu level / press briefly: de-
leting individual characters / press and hold: deleting com-
plete input / (PPF¦675): during a playback: deleting indi-
ß—Dialling with the handset replaced / (PPF¦675):
hands-free
R
vidual message / in the starting mode: deleting all messages
R—Press briefly: insert short line interruption (Hook
Flash) as office index on PABX or for calling special func-
tions in the public telephone network (PSTN)/long press:
Arrow Keys
[—Calling the menu functions / navigation within the
menu / selecting options / moving the cursor / adjusting
Inserting dialling pause
the volume level
PPF 67x
OK
OK—Calling the menu functions / confirming input
Overview
7
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3 Initial Operation
Loading Paper
Package Contents
Separate the paper sheets by fanning them out, then
align them by tapping edge of the stack lightly
against a flat surface. This will prevent several sheets
of paper from being drawn in all at once.
Package Contents Primo Voice
·
‚ Device
EN
ƒ Telephone handset
Preparing Paper
„ Spiral cable for telephone handset
… Paper tray
† Mains cable with plug (country-specific)
‡ Telephone cable with plug (country-specific)
User Manual
User manual with installation guide (not depicted)
Package Contents
Inserting Paper
1
2
3
Fold open the lever on the right beside the paper feed
towards front.
Insert paper in the paper feeder. You can insert maxi-
mum 50 sheets (A4 · 80 g/m2).
Fold open the lever on the right beside the paper feed
backward in order to enclose the paper.
Inserting Paper
Packing Contents
If one of the parts is missing or damaged, please con-
tact your retailer or our customer service.
Attaching the Paper Tray
Attaching the Paper Tray
Insert the paper tray into the openings behind the paper
feed mechanism.
Attaching the Paper Tray
Connecting the Handset
Connecting the Handset
Plug one end of the spiral cable into the socket on the tel-
ephone handset. Insert the other end into the socket desig-
nated with the ) symbol.
Connecting the Handset
Inserting Paper
Paper Format
Before you can receive documents or make copies, you
must load paper into the device. Please use only appropri-
ate paper in standard format A4 (210 × 297 millimetre ·
preferably 80 g/m2). Follow the specifications in the tech-
nical data.
8
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Selecting the Country
Connecting the Telephone Cable
Setting the Country Correctly
Connecting the Telephone Cable
Always set the country in which you are operating
the machine. Otherwise, your machine is not adapt-
ed to the telephone network. If your country is not
included in the list, you must select a different setting
and use the correct telephone cable for the country.
Your device is an analogue fax device (Group 3). It is
not an ISDN device (Group 4), and therefore it can-
not be operated directly on an ISDN connection. In
order to do this, you need either an analogue adapter
EN
or a connection for analogue terminals.
Consult your retailer.
Connecting the Telephone Cable
Setting the Country
Connect the telephone cable to the device by inserting it in
1
Use [ to select the country in which you are operat-
the socket designated with LINE (RJ-11-Connector). In-
ing the machine.
sert the telephone plug into your PTT line socket.
Connecting the Telephone Cable
2
Confirm with OK.
After this input, the machine prints another help page and
checks the telephone line.
Entering Your Number
Header
Your name and number are added together with date, time
and page number at the top edge of each fax transmission
(= header).
Entering Your Number
1
Enter your number. Using # or * you can enter a
plus sign.
2
Confirm with OK.
Entering Your Name
PABX Systems
1
Entering Your Name
If you connect your device as extension to a tele-
phone system, you must set it for working as an ex-
tension (also see Chapter "Telephone connections
and additional devices, page 26).
1
Enter your name. You can enter characters using the
numeric keys (see button labels). Enter special charac-
ters using 0. Press the respective button several times
until the desired character or special character appears
on the display.
Connecting the Power Cable
You can move the cursor using [. Use C to de-
Mains Voltage at Setup Location
Check whether the mains voltage of your device (in-
dicated on the type label) matches the mains voltage
lete individual characters.
2
Confirm with OK.
available at the setup location.
Connecting the Mains Cable
After the input, the machine prints an overview of the
functions.
Insert the mains cable into the connection located on the
rear side of the device. Connect the mains cable to the elec-
trical socket.
Entering the Time and Date
Connecting the Power Cable
Entering Time/Date
1
Enter the time, e.g. 1400 for 2 pm.
2
Enter the date (two digits each) e.g.
080607 for 8 June 2007.
3
Confirm with OK.
Help
2
·
Initial Installation Process
You can restart the initial installation process any
time. Press i and 2.
Initial Installation
Starting Initial Installation
After you connect your device to the mains voltage, the in-
itial installation commences. Press i. Your device prints
a help page.
Selecting the Language
1
Use [ to select the desired display language.
2
Confirm with OK.
Initial Operation
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9
4 Telephone Functions
Help
3
·
Telephone Functions
Getting outside line
Press i and 3 to print an overview of the tele-
PABX Systems
phone book functions.
Private branch exchanges (PABX) are typical in many of-
fices and some households. You must dial an outside line
access code in order to get a connection to the public tele-
phone network (PSTN) from a PABX.
Connecting Additional Telephones
EN
For information on how to connect additional telephones
and which functions are available to you, please refer the
chapter on Telephone Connections and Additional Devic-
Enter the outside line access code with which you reach the
public telephone network before you enter the desired
number or select a stored entry. The outside line access
Only Fax Reception
In the fax only reception mode (Fon the display) the
device rings twice. Then the fax reception switches
on. You can only accept an incoming telephone call
whilst it is ringing (also see chapter Setting the Fax
countries and networks).
code is usually 0.
Outside Line Access Code Error
In rare cases, the outside line access code may be a
different number or a two-digit number. For older
telephone systems, the outside line access code can be
R (= Flash). Press R to enter this outside line access
code. If the connection to the public telephone net-
work is not possible, contact your telephone system
Making Telephone Calls on the
Machine
Dial the desired telephone number. There are multiple
ways to do this. Then lift up the handset.
supplier.
Setting up an extension
If you operate your device permanently at an exten-
sion, store the outside line access code with the 96
function (see page 26).
Direct Dialling
You can also lift up the receiver first, then dial a
number. The dialling process begins immediately.
Chain Dialling
Manual dialling: Dial the desired telephone number
with the number pad.
You can combine and edit manually entered digits and
saved entries, before the dialling process starts. If you have
saved, for example, the telephone number prefix of an in-
expensive telephone service provider (call-by-call) as a tel-
ephone book entry, select this entry and manually enter
the subsequent telephone number or select another saved
entry.
Telephone book:
1
2
Press ma
You can also load telephone book entries by
pressing OK, 11 and OK.
Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the tel-
ephone book.
Insert dialling pause
You can save an entry multiple times with the
same name but in a different category. In the tel-
ephone book, the first letter of the category ap-
pears after the entry.
It may be necessary to insert a dial pause in telephone
number, for example, for a direct-inward dialling number,
a sub-address or in a long distance number. Hold R
pressed (for at least two seconds). –appears on the display.
The second part of the number is dialled only after a short
pause.
Short dial: Press Ý. Select the desired entry using [
or with the numeric keys.
Recalling Short Dial Number
You can also load short dial entries by holding the re-
spective number button pressed (for at least two sec-
onds).
Calling additional telephone func-
tions
Function is not supported in all countries and networks
Redial list: Press @. Use [ to select an entry from the
(Function is not supported in all countries and
list of the dialled numbers.
networks)
Outgoing Calls
Additional telephone functions
You can also load the redial list by pressing OK,
You can use additional telephone functions with your de-
vice for example call on hold, three-way call or forwarding.
Contact your telephone company to inquire whether or
not these functions are available for your connection. The
signal to the switchboard to call these services is a short line
interruption (Hook Flash). Press the R key to call the ad-
ditional telephone functions.
22 and OK.
Caller list: Press and hold @ (at least two seconds). Use
the [ to select an entry from the list of callers.
Calls Received
You can also load the caller list by pressing OK,
21 and OK.
CLIP Prerequisite
For this function to work, the caller line identifica-
Making a Second Call
tion (CLIP) must be activated for your telephone
connection (country and network dependent). The
number and name will not be shown if the caller sup-
presses his number.
1
During a call, press R.
2
Enter the desired number using the numeric keypad or
select a saved entry.
Press R, to toggle between the calls.
10
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Switching Between Calls
Saving entry
Switching Between Calls
Press R, to toggle between the calls.
1
Hold ma pressed (for at least two seconds).
You can also call the function by pressing OK,
Receiving a Second Call
Call Waiting
12 and OK.
During a call, you can be informed about another call by a
notification tone (= call waiting) if your telephone compa-
ny offers this service. The notification tone for call waiting
on the device is switched off in the factory.
2
Enter the name. You can enter characters using the nu-
meric keys (see button labels). Enter special characters
using 0. Press the respective button several times un-
til the desired character or special character appears on
the display.
EN
Receiving a Second Call
During a call, press R to accept the new call.
CLIP Prerequisite
For this function to work, the caller line identifica-
tion (CLIP) must be activated for your telephone
connection (country and network dependent). The
number and name will not be shown if the caller sup-
presses his number.
3
4
Confirm with OK.
Using [, select the category for which you would like
to enter a number: CATEGORY: HOME, CATEGO-
RY: WORK, CATEGORY: MOBILE or CATEGO-
RY: FAX.
Switching notification tone for call waiting
on/off
5
6
7
8
Confirm with OK.
Enter the telephone number.
Confirm with OK.
1
Press OK, 42 and OK.
2
Use [, to select whether you would like to turn the
call waiting on or off.
You can assign a ring tone to the number. Use the
number buttons 0 to 9 to select a ring tone. Using
[, set the volume.
3
Confirm using OK.
9
Confirm with OK. The entry is saved.
Hands-Free
Ring Tone
Type
2
(großer Core)
In some countries and networks the individual ring tone
of an entry only works when the device rings for the sec-
ond time. The first ring will be the standard ring tone.
(PPF¦675)
1
Pressß to dial without lifting up the handset. You will
hear a dial tone from the loudspeaker.
Edit Entry
2
Enter the desired number using the numeric keypad or
dial a saved entry. The dialling process begins immedi-
ately. Any incorrectly entered numbers can no longer
be changed now.
1
2
3
4
5
6
Press OK, 15 and OK.
Using [ select the entry which you would like to edit.
Confirm with OK.
Handset near the device
Put the handset near the device with the microphone
facing up in order to achieve an optimum communi-
cation.
Edit the name.
Confirm with OK.
Using [, select the category for which you would like
to enter a number: CATEGORY: HOME, CATEGO-
RY: WORK, CATEGORY: MOBILE or CATEGO-
RY: FAX.
Recording a telephone conversa-
tion
Type 2 (großer Core)
(PPF¦675)
Recording Telephone Conversation
a
You can record a telephone conversation. After recording,
the ä button flashes, and you can hear the recording
like a message on the answering machine.
7
8
9
Confirm with OK.
Enter the telephone number.
Confirm with OK.
Recording
a
Telephone Conversation
You must inform your caller when recording a tele-
10You can assign a ring tone to the number. Use the
number buttons 0 to 9 to select a ring tone. Using
[, set the volume.
phone conversation.
Recording
a
Telephone Conversation
1
During a call, press b. The recording begins.
2
Press b again to end the recording.
11Confirm with OK. The entry is saved.
Deleting an Entry
Telephone Book of the Machine
Telephone Book
1
2
Press OK, 16 and OK.
In the telephone book of your device, you can save entries
with multiple numbers and collect multiple entries into
groups. You can assign various ring tones to the entries.
Follow the specifications in the technical data.
Using [ select the entry which you would like to de-
lete.
3
4
Confirm with OK.
Cursor navigation
1
You can move the cursor using [. Use C to delete
individual characters. Press STOP to close the menu
and return to the starting mode.
Confirm DELETE: YES with OK.
Groups
Groups
You can combine several telephone book entries into a
group. A message is sent to all members of this group in
succession.
Telephone Functions
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11
Adding Group Entries
Assigning or Changing a Short Dial Entry
1
Hold Ý pressed (for at least two seconds).
1
2
3
Press OK, 13 and OK.
You can also call the function by pressing OK,
Use [ to select the group you would like to create.
14 and OK.
Confirm with OK. You can add entries to the group,
display the members of the group, delete the group or
send a fax to the group.
2
Use [ or the respective number button to select the
EN
short dial number you would like to assign or change.
If you select a short dial number that is already as-
signed, the entry is overwritten.
4
5
6
Using [ select ADD MEMBER?.
Confirm with OK.
3
4
Confirm with OK.
Use [ to select the entry you would like to add to the
group.
Use [ to select the telephone book entry you would
like to assign as a short dial entry.
7
8
Confirm with OK.
5
Confirm with OK.
Repeat steps 4 to 6 to add additional entries to the
group.
Deleting a Short Dial Entry
Deleting Short Dial Entry
a
This function not only deletes the short dial entry, it also de-
9
Press STOP to end the input.
letes the entire entry from the telephone book. Overwrite the
short dial entry if you would like to change the assignment.
Displaying Group Entries
1
2
3
4
5
6
7
Press OK, 13 and OK.
1
2
Press Ý.
Use [ to select the group you would like to display.
Confirm with OK.
You can also call the function by pressing OK,
14 and OK.
Use [ or the respective number button to select the
Using [ select VIEW MEMBERS?.
Confirm with OK.
entry you would like to delete.
3
4
Press C.
Page through the entries of the group with [.
Press STOP twice to return to the starting mode.
Confirm the deletion with OK.
Calling Line Identification (CLIP)
Deleting Individual or All Group Entries
Deleting an Individual Entry
Function is not supported in all countries and networks
(Function is not supported in all countries and
networks)
CLIP Definition
The number of an incoming call appears on the display.
For this function to work, the Calling Line Identification
Presentation (CLIP) must be activated for your telephone
connection. Enquire with your telephone company. Caller
1
2
Press OK, 13 and OK.
Using [ select the group from which you would like
to delete entries.
3
4
5
6
Confirm with OK.
Line Identification may be associated with a fee.
Setting the Country
Using [ select DELETE MEMBER?.
If the Caller Line Identification does not work even
though the function is activated for your telephone
connection, check if you have set the correct country
Confirm with OK.
Using [ select the entry which you would like to de-
lete.
CLIP and Telephone Companies
The functionality and availability of the Caller Line
7
8
9
Confirm with OK.
Identification Presentation (CLIP) depends on your tel-
ephone company. Your telephone company could have
no CLIP data transmission or very specific data transmis-
sion format which is nocht supported by this product.
Using [ select DELETE: YES.
Confirm with OK. The entry is deleted.
Deleting a Group
In some networks the machine will set itself up auto-
matically. The Caller Line Identification (CLIP) may
only work from the second call.
1
2
3
4
5
6
7
Press OK, 13 and OK.
Using [ select the group you would like to delete.
Confirm with OK.
Missed Calls
Missed Calls
Using [ select DELETE MEMBER?.
Confirm with OK.
If you received a call while away, the
ä
- button flashes.
1
2
Press ä.
Using [ select DELETE: ALL.
Using [, you can page through the list of missed calls.
Confirm with OK. All entries in the group are deleted.
If you have received additional messages, first select
the missed calls using
[
and confirm with OK.
Short Dialling
3
To call back, pick up the handset.
Short Dialling
Displaying Telephone Book Names
You can assign short dial numbers to frequently dialled tel-
ephone numbers. You can load these numbers quickly
with the short dial button and the number buttons.
Your machine displays the name with which you have
saved the number in the telephone book. The number and
name will not be shown if the caller suppresses his number.
12
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5 Answering Machine
(model dependent)
(Model-dependent)
Using the Anonymous Outgoing Message
Help
3
·
Answering Machine
Anonymous Outgoing Message
Press i and 3 to print an overview of the answer-
You can replace your personal outgoing message with the
ing machine functions.
factory default anonymous message.
EN
Only Fax Reception
1
2
3
Press b.
In the fax only reception mode (Fon the display) the
answering machine of the device is switched off. You
cannot switch on the answering machine in this
mode (also see chapter Setting the Fax Switch, page
24) (this function is not supported in all countries
and networks).
Use [ to select OUTGOING MSG..
Confirm using OK.
You can also call the function by pressing OK,
75 and OK.
4
5
Using [ select MESSAGE: DEFAULT.
Switching On and Off
Confirm with OK. The outgoing message is played
SAwnoitnchyminogu
O
s
nO/uOtfgfooingthMeesseavgiece
D
If you do not record a personal announcement, the
answering machine uses the anonymous announce-
ment set by the factory.
back.
Using the Outgoing Message Without Re-
cording of Messages
Press b three times to turn the answering machine on or
Outgoing Message Without Recording of Messages
You can record an outgoing message which the caller hears
for which no message can be recorded in reply (= external
memo).
off. If the answering machine is turned on, the symbol —
appears on the display.
Activation
You can also call the function by pressing OK,
1
2
3
Press b.
71 and OK.
Dial using [ EXTERN. MEMO.
Confirm using OK.
Editing the Outgoing Message
Recording an Outgoing Message
During playback, press C and OK in order to delete
the currently playing outgoing message. Using [,
set the volume. Stop the playback with STOP.
You can also call the function by pressing OK,
76 and OK.
4
5
Use
[
to select whether you would like the outgoing mes-
Recording the Outgoing Message
sage to be switched on/off without recording the message.
1
2
3
Press b.
Confirm using OK.
Use [ to select OUTGOING MSG..
Confirm using OK.
When you record an outgoing message, you are
asked, if you would like to use the old outgoing
message or would like to record a new one. Con-
firm using OK.
You can also call the function by pressing OK,
75 and OK.
6 Recording a new outgoing message: Press OK
to record the outgoing message. Wait for the confirma-
tion tone before you say your text.
4
5
6
Dial using [ MESSAGE: RECORD.
Confirm using OK.
The outgoing message must be longer than ten
seconds.
Press OK to record an outgoing message. Wait for the
confirmation tone before you say your text.
The outgoing message must be longer than ten
seconds and shorter than twenty seconds.
7
Press OK to end the recording. The recording is played back.
Recording the Outgoing Message
If the volume of the outgoing message is too low,
rerecord the same. For recording, lift up the handset
of the device and speak the text into the microphone.
7
Press OK to end the recording. The recording is played
back.
Recording the Outgoing Message
If the volume of the outgoing message is too low,
Listening to Messages
rerecord the same. For recording, lift up the handset
of the device and speak the text into the microphone.
Listening to Messages
Press # to play the next message. With the number
keys, you can load the desired message directly. Dur-
ing playback, press C and OK in order to delete the
currently playing outgoing message. Using [, set
the volume. Stop the playback with STOP.
Listening to the Outgoing Message
1
2
3
Press b.
Use [ to select OUTGOING MSG..
Confirm using OK.
Listening to New Messages
Indication of New Messages
You can also call the function by pressing OK,
If new messages have been received on the answering ma-
chine, the ä button blinks. The number of the new
messages is shown on the display.
75 and OK.
4
5
Using [ select MESSAGE: PLAY.
1
2
3
Press ä.
Confirm with OK. The outgoing message is played
Confirm with OK.
back.
The new messages are played back.
Answering Machine
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13
swered, a greeting text is played. Then the person on the
line must enter the access code. If no code is entered or an
incorrect code is entered three times, the machine hangs
up.
Listening to Messages Again
1
2
3
Press b.
Using [ select MESSAGES.
Confirm with OK.
1
2
3
Press b.
EN
You can also call the function by pressing OK,
Using [ select FORWARDING.
Confirm with OK.
72 and OK.
4
5
Using [ select MESSAGE: PLAY.
You can also call the function by pressing OK,
Confirm with OK. The messages are played back.
77 and OK.
4
Use [ to select whether you would like to switch for-
Deleting Messages
warding on or off.
5
6
Confirm with OK.
Deleting an Individual Message
Enter the number to which the received messages
should be forwarded.
During playback, press C and OK in order to delete the
currently playing outgoing message.
7
8
Confirm with OK.
Deleting Heard Messages
Deleting New Messages
Use [ to select how many messages should be collect-
Messages not yet heard must be heard first before de-
leting them.
ed and forwarded together.
9
Confirm with OK.
1
2
3
Press b.
When you record a message, you are asked, if you
would like to use the old message or would like to
record a new one. Confirm using OK.
Using [ select MESSAGES.
Confirm with OK.
10Recording a new outgoing message: Press OK
to record an outgoing message. Wait for the confirma-
tion tone before you say your text.
You can also call the function by pressing OK,
72 and OK.
4
5
Using [ select MESSAGE: DELETE.
11Press OK to end the recording. The recording is played
Confirm with OK. The heard messages are deleted.
back.
You can also delete the already heard messages by
pressing C and OK in the starting mode.
Using the Remote Control
Remote Control
With a telephone call, you can listen to and delete messag-
es, record a new outgoing message or switch the answering
Setting up Forwarding and Re-
mote Access
machine on or off.
Tone Dialling
The telephone on this connection must be set to tone
dialling. Press a button within 50 seconds, otherwise
the connection is cut-off (country and network de-
pendent).
Call your telephone number.
Wait until the answering machine switches on and
plays back the outgoing message.
Entering Access Code
Access Code
You must enter an access code to be able to receive trans-
ferred messages, or listen to and control your answering
machine from other telephones.
1
2
Switching On and Off
The remote control is switched off with the factory-
installed access code (0000). Change the access code
to switch on the remote control. If you want to
switch the remote control off enter the factory-in-
stalled code 0000 again.
3
4
Enter the access code.
The machine interrupts the outgoing message and plays
new messages. If no new messages have been received,
you will hear two confirmation tones.
1
2
3
Press b.
Using [ select ACCESS CODE.
Confirm with OK.
If you select the 5/2 option for the number of
rings of the answering machine, the answering
machine switches on after two rings, when you
have received new messages. If there are no new
messages, the device rings five times. If the device
does not pick up after two rings, you have no new
messages. You can terminate the remote access
without incurring any telephone costs.
You can also call the function by pressing OK,
79 and OK.
4
5
Enter a four-digit code.
The access code may not be identical to the VIP
code.
Confirm with OK.
5
6
The functions below are available via the number but-
tons.
Hang up to end the remote control session.
Forwarding Messages
Forwarding Messages
The machine forwards messages to a specified telephone
number. Once the configured number of messages is
reached, the machine calls the number. If the call is an-
14
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5
Press OK to end the recording. The recording is played
back. After that the ä button starts flashing. The
voice message is displayed as a new message.
rerecord the same. For recording, lift up the handset
of the device and speak the text into the microphone.
Remote Control Functions
Cancelling a Function
Occasionally the answering machine might not react
to your entry—for example while you are listening to
a message. Cancel the current function by pressing
‰. Select the next function with the appropriate
number button.
Recording the Outgoing Message
If the volume of the outgoing message is too low,
EN
Listening to Messages
Modifying the Settings
Hearing current message again: Press ‚.
Listening to all messages: Press ƒ.
Listening to next message: Press „.
Entering the VIP Code
VIP Code
If callers enter the VIP code, the machine continues to
ring, even if the answering machine has taken over the call.
With this function, certain persons can reach you even if
Deleting Messages
you have set the number of rings to zero.
To delete the current message: Press ‡ while lis-
VIP Code <> Access Code
The VIP code may not be identical to the access code
for remote control.
tening to the message.
Deleting all messages: Press ‡ after listening to all
1
2
3
Press b.
the messages.
Using [ select VIP CODE.
Confirm with OK.
Press ‡ again within five seconds to confirm the deletion.
Outgoing Message
You can also call the function by pressing OK,
Listening to the outgoing message Press †.
78 and OK.
Recording a new outgoing message:
4
5
Enter a four-digit code.
1
2
3
4
Press ….
Confirm with OK.
Wait for the confirmation tones.
Press ….
Setting the Recording Length
Recording Length
You can limit the length of the incoming messages and in-
ternal memos.
Wait for the long confirmation tone before beginning
with the text.
1
2
3
Press b.
5
Press … to end the recording.
Using [ select RECORD. TIME.
Confirm with OK.
Control Functions
Aborting last function: Press ‰.
You can also call the function by pressing OK,
Switching off answering machine Press ˆ.
74 and OK.
Switching on answering machine Press Š.
To Switch the Answering Machine On
4
5
Use [ to select the desired recording length or unlim-
If the answering machine is switched off you have to
enter the access code while the fax switch analyzing
the incoming signal. After the 4th ring the tone heard
changes (factory settings of the number of rings for
fax switch, also see Chapter Setting the Fax Switch
chine. Afterwards you can call additional functions.
ited time (automatic).
Confirm with OK.
Recording Internal Memos
Internal Memos on the Machine
You can record voice messages (= memos), which can be
played as messages. The limit on duration of recording set
for messages applies even to the recording duration of
memos.
Recording Length for Memos
The configured recording length for incoming mes-
sages also limits the length of the internal memos.
1
2
3
Press b.
Dial using [ QUICK NOTE.
Confirm using OK.
You can also call the function by pressing OK,
73 and OK.
4
Press OK to record a voice message. Wait for the con-
firmation tone before you say your text.
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15
6 Fax
Help
4
·
Fax
Busy Number
Press i and 4 to print the instructions for send-
If the subscriber is busy, the device dials the number
again after some time. Press STOP, in order to can-
cel the transmission process. After the transmission,
the machine prints out a transmission report depend-
ing on the settings.
ing faxes and for fax switch settings.
Loading Documents
EN
Do not insert any documents into the machine
that...
... are wet, have been edited with correction fluid, are
soiled or have a coated surface.
Manual dialling: Dial the desired telephone number
with the number pad.
... are written on with a soft pencil, with paint, chalk
or charcoal.
... originate from newspapers or magazines (printing
ink).
... are held together with office or notebook staples or
with tape or glue.
Telephone book:
1
2
Press ma
You can also load telephone book entries by
pressing OK, 11 and OK.
Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the tel-
ephone book.
... are pasted with note papers.
... are creased, crumpled or torn.
You can save an entry multiple times with the
same name but in a different category. In the tel-
ephone book, the first letter of the category ap-
pears after the entry.
Use· Ad5/A4ocuments with sizes A5 or A4 with 60 to 100 g/m2
10 Documents
weight. You can insert up to 10 documents at a time.
Fax
Press STOP to eject the documents without sending
Short dial: Press Ý. Select the desired entry using [
them.
or with the numeric keys.
Recalling Short Dial Number
You can also load short dial entries by holding the re-
spective number button pressed (for at least two sec-
onds).
Sending a Fax
Insert the documents face up into the document feeder.
The top most document will be fed in first.
1
Redial list: Press @. Use [ to select an entry from the
list of the dialled numbers.
Outgoing Calls
You can also load the redial list by pressing OK,
22 and OK.
Caller list: Press and hold @ (at least two seconds). Use
the [ to select an entry from the list of callers.
Calls Received
You can also load the caller list by pressing OK,
21 and OK.
CLIP Prerequisite
For this function to work, the caller line identifica-
tion (CLIP) must be activated for your telephone
connection (country and network dependent). The
number and name will not be shown if the caller sup-
presses his number.
Manually Sending a Fax
1
Insert the document.
2
Enter the desired number using the numeric keypad or
select a saved entry.
2
Set the desired resolution. You can choose between
RESOL.: STANDARD (for documents without spe-
cial features), RESOL.: FINE (for texts with small
print or drawings) and RESOL.: PHOTO (for pho-
tos). Press ã. The configured resolution appears on
the display. Press ã again to change the resolution.
3
4
Press ß.
Press START.
Direct inward dialling or selecting
sub-address
Direct inward dialling or sub-address
They can adjust the preset contrast (also see
Chapter "Settings", page 23).
You can send a fax to a direct-inward dialling number or a
sub addressor or call from a direct-inward dialling number
or sub address - for example to use a certain service of a fax
database provider. For this purpose, attach the direct-in-
ward dialling number or sub address with a short dialling
pause to the fax number.
3
4
Dial the desired number. There are several ways to do
this:
Press START.
16
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1
Enter the desired number using the numeric keypad or
select a saved entry.
5
Enter the desired number using the numeric keypad or
select a saved entry.
2
3
4
Hold R pressed (for at least two seconds).
6 Selecting a saved entry: Confirm the selected en-
try using OK.
Enter the direct-inward dialling number or sub address.
7
Press START. The device goes into standby mode and
transmits the fax at the entered time. You can continue
to make telephone calls and receive faxes.
Press START. The direct-inward dialling number or
EN
sub address is dialled only after a short pause.
Sending Fax Later
Press STOP to eject the document. This interrupts
Listening while a connection is es-
the standby mode.
tablished
Type (kleiner Core)
1
(PPF¦631, PPF¦632)
Listening while
a
connection is established
Receiving Faxes
Fax Reception
You can listen while a connection is established, for exam-
ple if a fax transmission constantly fails.
If you have not changed the factory settings, received faxes
will be printed out automatically. If no paper or no ink
film is inserted, the machine saves the incoming faxes. The
ä - button blinks. Once paper or a new ink film is
Enter the desired number using the numeric keypad or se-
lect a saved entry. Press ß.
No hands-free operation
inserted, the saved faxes are printed out.
Hands-free operation is not possible with this func-
tion. You cannot answer if the subscriber picks up.
Paper Error
Check whether you have inserted and clamped in the
paper correctly. The lever on the right next to the pa-
per feed mechanism must be pushed back.
Broadcasting
Broadcasting
Full Message Memory
You can send one fax to multiple recipients in succession.
If the message memory is full, no additional messages can
be received. A warning appears on the display. Observe the
Entering Recipients Individually
1
information in the technical data.
Delete Fax Memory Service Code
Insert the document.
If there are problems with printing out saved fax
messages, a service code is available (see also section
2
Press OK, 34 and OK. The document is now
read.
3
Enter the desired number using the numeric keypad or
select a saved entry.
Receiving fax automatically (fax
only reception mode)
4
5
6
7
Confirm with OK.
Function is not supported in all countries and networks
(Function is not supported in all countries and
Enter the next telephone numbers.
Confirm with OK. You can enter up to 25 recipients.
networks)
Only Fax Reception
You should select this mode if you primarily receive faxes
at your device. In the fax only reception mode (F on the
display) the device rings twice. Then the fax reception
switches on. You can only accept an incoming telephone
call whilst it is ringing. You cannot switch on the answer-
ing machine in this mode (also see chapter Setting the Fax
Press START. The device transmits the fax message
successively to all recipients.
Sending a Fax to a Group
1
2
3
Insert the document.
Press OK, 13 and OK.
Use [ to select the group to which you would like to
Receiving fax manually
send a fax.
Select manual reception under number of rings of the fax
device will not receive faxes on its own. This setting is use-
ful, when you want to receive faxes via a modem connected
4
5
6
Confirm with OK.
Using [ select SEND FAX?.
Confirm with OK.
Transmission to Multiple Recipients
to a computer.
If your machine cannot reach a recipient, the fax
Receiving fax manually
message is sent to the other recipients. After the ma-
chine has called all recipients, it once again dials the
numbers that previously could not be reached.
You can start fax reception manually, by pressing
START.
Polling Faxes
Fax Polling
Delayed Fax Transmission
Delayed Fax Transmission
With the fax polling function, you can retrieve faxes that
lie ready in the dialled fax machine. You can also provide
documents on your machine to be polled by others.
If you would like to make use of the lower telephone tariffs
or if the recipient can be reached at some specific time on-
ly, you can send the fax at a later time – within 24 hours.
Polling Faxes Directly
1
2
3
Insert the document.
1
Enter the desired number using the numeric keypad or
select a saved entry.
Press OK, 33 and OK.
Enter the time, at which the document should be trans-
2
Hold START pressed (for at least two seconds).
mitted, e.g. 14 00 for 2 pm.
4
Confirm with OK.
Fax
17
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Polling Secure Faxes
Secure Fax Polling
With this function, you can poll faxes that are protected
with a code.
1
2
3
4
Press OK, 31 and OK.
Enter the code.
EN
Confirm with OK.
Enter the desired number using the numeric keypad or
select a saved entry.
5
Press START.
Sending Faxes via Polling
Secure Fax Polling
Protect your document against unauthorised access
with a code.
Secure Fax Polling
A caller who knows the code can poll the fax from your de-
vice. You can continue to make telephone calls and receive
faxes.
1
2
3
4
Insert the document.
Press OK, 32 and OK.
Enter a code (max. 20 characters).
Confirm with OK.
Sending Fax Later
Press STOP to eject the document. This interrupts
the standby mode.
Using Fax Templates
Fax Templates
Five fax templates, which you can use, are stored in your
device. With these templates you can quickly create, for ex-
ample, a short fax note or an invitation.
1
2
3
4
Press OK, 43 and OK.
Use [ to select the template you would like to print.
Confirm with OK. The device prints the template.
Fill the template and send it to the desired recipient per
fax.
18
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7 Copier
Help
5
·
Copier
Press i and 5 to print help for copying.
10 Documents
Use· Ad5/A4ocuments with sizes A5 or A4 with 60 to 100 g/m2
EN
weight. You can insert up to 10 documents at a time.
Inserting Documents
1
Insert the documents face up into the document feeder.
The top most document will be fed in first.
2
Set the desired resolution. You can choose between
RESOL.: STANDARD (for documents without spe-
cial features), RESOL.: FINE (for texts with small
print or drawings) and RESOL.: PHOTO (for pho-
tos). Press ã. The configured resolution appears on
the display. Press ã again to change the resolution.
They can adjust the preset contrast (also see
Chapter "Settings", page 23).
Creating a Copy
Press COPY briefly. The copy is created.
Creating Multiple Copies
1
Hold COPY pressed (for at least two seconds).
2
Enter the number of times you would like to copy the
document (maximum of 15 copies).
3
4
Press COPY.
Using [ select whether to reduce or enlarge the doc-
ument in size when copying. You can magnify up to
200 percent or reduce to as small as 50 percent of the
original size.
5
Confirm with OK. The copy is created.
Copier
Press STOP to eject the documents without copy-
ing them.
Copier
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8 SMS
(model dependent)
(Model-dependent)
1
2
Press OK, 65 and OK.
Function is not supported in all countries and networks
(Function is not supported in all countries and
Use [ to select whether you would like to be in-
networks)
formed about new SMS messages.
Help
8
·
SMS
EN
Press i and 8 to print the instructions for SMS
3
4
Confirm with OK.
functions.
Use [ to select whether you would like to be in-
formed about calls in your absence.
SMS Requirements
CLIP for SMS
5
6
Confirm with OK.
Your device is preset for using the SMS (Short Messaging
Service) services. Caller Line Identification (CLIP) must be
activated for the SMS to work. It is possible that you will
not be able to send and receive SMS messages from a pri-
vate branch exchange (depending on the country and net-
Use [ to select whether you would like to be in-
formed about new fax messages.
7
8
Confirm with OK.
Use [ to select whether you would like to be in-
work).
formed about new messages on the answering machine.
SMS with secret number
Should you face problems in sending SMS, the rea-
son for the same could be that you are using a secret
number or that the device is connected to an old
9
Confirm with OK.
10Enter the number to which the SMS should be sent.
ISDN System.
11Confirm with OK. A message appears on the display
SMS Requirements
stating the notification by SMS is activated.
Ask your telephone service provider...
... whether you must register for the SMS Service.
... to which mobile telephone service providers you
can send SMS
... which costs are applicable.
Receiving an SMS
RPaepceirvEinrgroarn SMS on the Machine
Check whether you have inserted and clamped in the
paper correctly. The lever on the right next to the pa-
per feed mechanism must be pushed back.
SMS Reception
... which functions are available.
Received SMS messages are printed out automatically. If
you have turned the automatic printing function off, the
SMS messages will be stored. Your machine stores up to 30
received SMS messages.
Sending an SMS
1
Press _.
2
Confirm with OK.
Reading an SMS
Reading an SMS on the Machine
You can also call the function by pressing OK,
After reception of a new SMS message, the ä but-
61 and OK.
ton lights up.
1
2
3
Press ä.
The last five SMS messages written remain saved
as templates. Press @ until the desired message
appears.
Select the SMS using [.
Press ä. The Read SMS menu opens.
3
You can enter characters using the numeric keys (see
button labels). Press 0 to enter space or special char-
acters.
Loading Previously Read SMS Messages
1
2
Press OK, 62 and OK.
Using [ select the SMS that you would like to read.
You can enter 160 characters.
Unread SMS messages are marked with a *.
You can move the cursor using [. Use C to de-
3
Confirm with OK.
lete individual characters. Press and hold C (at
least two seconds) to delete the entire text. Press
COPY to print the message before sending it.
You can move the cursor using [. Press COPY
to print the SMS message.
4
5
Confirm with OK.
4
Press STOP to return to the SMS list.
Enter the desired number using the numeric keypad or
select a saved entry.
Press OK to call additional SMS functions.
You can send an SMS message to up to five recip-
ients. Press OK after entering the number.
Loading SMS Functions
SMS Functions on the Machine
1
While reading an SMS message, press OK to load ad-
6
Press _. The message is sent.
ditional SMS functions.
2
Use [ to select an option: You can display informa-
tion about the SMS message, print or delete the mes-
sage, forward the message to another recipient or send
an SMS response. You can return to the list of SMS
messages, or view the next or previous SMS message.
Notification by SMS
SMS Notification
You can have an SMS message sent to a telephone number
of your choice when faxes or SMS messages are received or
the answering machine receives calls or voice messages in
your absence.
3
Confirm with OK.
20
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Switching Off Automatic Printing
You can deactivate the automatic printing of SMS messag-
es.
Printing SMS Messages
Automatic Printing
Printing an SMS on the Device
1
Press OK, 63 and OK.
2
Using [ select the SMS that you would like to print.
1
2
3
Press OK, 66 then OK repeatedly until PRINT
PRINT: ALL—Prints all received and composed SMS
SMS: YES appears on the display.
EN
messages that you have saved
Using [ indicate whether you would like to turn
PRINT: INBOX—Prints all received SMS messages
PRINT: OUTBOX—Prints all sent SMS messages that
you have saved
printing on or off.
Confirm with OK.
Switching SMS Reception On and Off
PRINT: NEW—Prints all unread SMS messages
Switching SMS Reception Off
If you are using a cordless telephone with SMS function on
the same telephone line, then the specific device at which
you will receive an SMS message will depend on the specif-
ic manufacturer. Only one of the devices will receive the
SMS message. Try to turn off the SMS reception on your
cordless telephone. If this is not possible, switch off SMS
reception on the machine. You can continue to send SMS
messages even while SMS reception is switched off.
3
Confirm with OK.
If you would like to print an individual SMS mes-
sage, load the message. Press COPY to print the
message.
Deleting SMS Messages
DSMelSetiDngeleatnio
S
n
MInStorondtuhetiDonevice
c
If the message memory is full, the device cannot receive
any more messages. Delete SMS messages to free up mem-
ory.
Switching SMS Reception Off
1
2
3
4
5
Press OK, 45 and OK.
Enter the service code 31207.
Confirm with OK.
1
2
Press OK, 64 and OK.
Use [ to select the SMS messages you would like to
delete:
Using [ select SURE: YES.
Confirm with OK.
DELETE: ALL SMS—Deletes all received and com-
posed SMS messages that you have saved
DELETE: READ SMS—Deletes all read SMS messages
DELETE: SENT SMS—Deletes all sent SMS messages
that you have saved
3
4
If you have entered the incorrect code, you can
cancel the entry with SURE: NO.
Switching SMS Reception On
Confirm with OK.
1
2
3
4
5
Press OK, 45 and OK.
Enter the service code 41206.
Confirm with OK.
Confirm the deletion with OK.
If you would like to delete an individual SMS
message, load the message. Press OK, and using
[ to select DELETE. Confirm with OK.
Using [ select SURE: YES.
Confirm with OK.
Modifying the Settings
If you have entered the incorrect code, you can
cancel the entry with SURE: NO.
Changing Send and Receive Numbers
Send and Receive Numbers
All numbers that you need to send and receive SMSs are
stored in your device. In case you moved to another tele-
phone service provider, you must change these numbers.
You can set your device for two SMS service providers.
1
2
Press OK, 66 and OK.
Use [ to select the SMS service provider that you
would like to set.
3
4
5
6
7
8
Confirm using OK.
Enter the number for sending SMSs.
Confirm using OK.
Enter the number for receiving SMSs.
Confirm using OK.
Use [ to select the SMS service provider through
which you would like to send SMSs.
9
Confirm using OK.
You can receive SMS messages via both providers.
SMS
21
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9 Fun and Games
Help
7
Games and Fun
8
9
Enter, how many copies of the Sudoku you would like
to print (maximum 9 copies).
Confirm with OK.
Press i and 7 to print the instructions for the
Games and Fun functions of your device.
EN
Sudoku
10Using [ select if you would like to print the solution.
Sudoku
Sudoku is a Japanese number puzzle. The game has 3 × 3
squares divided into 3 × 3 fields. Depending on the diffi-
culty level, lesser or more digits are already given at the be-
ginning of the game. The aim of the game is to fill digits
from 1 to 9 in the game field is such a way that each digit
appears only once in a row, a column and each of the nine
11Confirm with OK.
12Using [ indicate whether you would like to turn
printing on or off.
13Confirm with OK.
Sudoku for Every Day
You can turn off the daily Sudoku print by selecting
the function as described above and by switching off
the automatic printing under point 12.
blocks. There is only one solution.
Last Solution Only
The solution of the last printed game is saved. The
solutions of earlier games are no longer available.
Printing a Game
1
2
3
4
5
6
Press OK, 48 and OK.
Using [ select SUDOKU:NEW.
Confirm with OK.
Using [ select the difficulty level.
Confirm with OK.
Enter, how many copies of the Sudoku you would like
to print (maximum 9 copies).
7
8
9
Confirm with OK.
Using [ select if you would like to print the solution.
Confirm with OK.
Printing the Last Game Again
1
2
3
4
Press OK, 48 and OK.
Using [ select SUDOKU:LAST.
Confirm with OK.
Enter, how many copies of the Sudoku you would like
to print (maximum 9 copies).
5
6
7
Confirm with OK.
Using [ select if you would like to print the solution.
Confirm with OK.
Printing the Solution
1
2
3
Press OK, 48 and OK.
Using [ select SUDOKU:SOLUTION.
Confirm with OK.
Sudoku for Every Day
You can have a new Sudoku automatically printed each
day.
1
2
3
4
5
6
7
Press OK, 48 and OK.
Using [ select SUDOKU:AUTO.
Confirm with OK.
Enter the time, e.g. 14 00 for 2 pm.
Confirm with OK.
Using [ select the difficulty level.
Confirm with OK.
22
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10Settings
Cursor navigation
1
Setting the Contrast
You can move the cursor using [. Use C to delete
individual characters. Press STOP to close the menu
and return to the starting mode.
Setting the Contrast
For copying and printing of fax messages, you can select
different contrast levels.
EN
1
2
Press OK, 44 and OK.
Entering the Date and Time
Using [, select the desired contrast:
1
2
Press OK, 91 and OK.
CONTR.:LIGHT—For brighter copies and fax transmis-
sion
Enter the time, for example 14 00 for 2
o'clock p.m.
CONTR.:NEUTRAL—For all types of originals (for ex-
ample white text on black background or documents with
coloured background)
CONTR.:OPTIMISED (Factory settings)—Optimized
adaptation for text and photo printing
3
4
Enter the date (two digits for each field), for example
08 06 07 for June 8th, 2007.
Confirm with OK.
Time After Power Failure
You must check the time and date after a short power
failure. Confirm with OK.
CONTR.:DARK—For darker copies and fax transmission
(for example documents with faint printing)
Selecting the Language
1
2
3
Press OK, 92 and OK.
Use [ to select the desired display language.
Confirm with OK.
3
Confirm with OK.
Custom settings /default settings
The changed settings are stored as new default set-
tings. If you select a special function for a one-time
process, take care to restore the default settings or
factory settings after that.
Selecting the Country
Setting the Country Correctly
Always set the country in which you are operating
the machine. Otherwise, your machine is not adapt-
ed to the telephone network. If your country is not
included in the list, you must select a different setting
and use the correct telephone cable for the country.
Lowering the Transmission Speed
Lowering the Transmission Speed
The machine adapts the transmission speed to the line
quality. This may take some time, especially for overseas
connections. Set a lower transmission speed if you are
sending faxes into networks with poor line quality.
Consult your retailer.
Reset When Setting the Country
1
2
Press OK, 38 and OK.
When you select a new country, all settings are reset
Use [ to set whether you would like to use a lower
to the factory defaults for that country. Saved data is
retained. Check the number entered for the header.
transmission speed.
1
2
Press OK, 93 and OK.
3
Confirm with OK.
Use [ to select the country in which you are operat-
ing the machine.
Switching Page Adjustment On
3
4
5
Confirm with OK.
and Off
Page Adjustment
Using [ select SURE: YES.
In order that no information is lost, received faxes are re-
duced in size when printed.
Confirm with OK.
1
2
Press OK, 37 and OK.
Entering Your Number
Use [ to select whether you would like to switch size
Header
Your name and number are added together with date, time
and page number at the top edge of each fax transmission
(= header).
reduction on or off.
3
Confirm with OK.
1
2
Press OK, 94 and OK.
Setting line interruption
Function is not supported in all countries and networks
Enter your number. Using # or * you can enter a
(Function is not supported in all countries and
plus sign.
networks)
Setting line interruption
3
Confirm with OK.
The necessary length of the short line interruption (Hook
Flash) depends on the country and telephone network.
The Hook Flash period is set in the device by the factory,
if you have selected the correct country, in which you op-
erate your device. If you cannot call special functions or
dial outside from an extension, you must probably change
the Hook Flash time (country and network-dependent).
Inquire with your telephone company or find out by trial
and error with which settings these services function.
Entering Your Name
1
Press OK, 95 and OK.
2
Enter your name. You can enter characters using the
numeric keys (see button labels). Enter special charac-
ters using 0. Press the respective key several times
until the desired character or special character appears
on the display.
3
Confirm using OK.
Settings
23
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1
2
Press OK, 24 and OK.
If you select the 5/2 option for the number of
rings of the answering machine, the answering
machine switches on after two rings, when you
have received new messages. If there are no new
messages, the device rings five times. If the device
does not pick up after two rings, you have no new
messages. You can terminate the remote access
without incurring any telephone costs.
Using the [ key, select the length of the Hook Flash
signal to the switching centre in the public switched tel-
ephone network (PSTN). Change this setting, if you
cannot call additional telephone functions such as call
on hold, three-way call or forwarding.
EN
3
4
Confirm with OK.
Using the [ key, select the length of the Hook Flash
signal to the switching centre of a private automatic
branch exchange (PABX). If the outside line access
code of your telephone system is R (= Flash), set here-
with the length of the signal for getting the outside line.
3
4
Confirm with OK.
(Only for devices without built-in answering machine):
Using [ select the total number of rings. . The device
stops the ring after these total number of rings and ac-
cepts a call or a possible silent fax.
If your device is not connected to a PABX or if
your PABX system uses another outside line ac-
cess code (for example 0), this setting has no ef-
fect.
5
6
Confirm with OK.
Use [ to select the number of rings for the fax switch.
After the number of rings, the fax switch switches on
and distinguishes between fax transmissions and tele-
phone calls. While the device is checking the call, it
continues to ring.
5
Confirm with OK.
Setting the Ring Tone
7
8
9
Confirm with OK.
Selecting the Ring Tone
Using [, set the volume.
Confirm with OK.
Ring Tones
You can select from among ten different ring tones.
1
2
Silent fax transmission
Press OK, 55 and OK.
Older devices do not transmit any fax-tone (= CNG
tone) as an announcement for fax transmission (= si-
lent fax transmission). If the total number of rings
has been set to a value using 7, silent fax transmis-
sions cannot be received automatically.
Use the number buttons 0 to 9 to select a ring
tone. Using [, set the volume.
3
Confirm with OK.
Setting the Volume
Setting the Ring Tone Volume
Configuring Night Mode
You can adjust the volume of the ring tone when the device is ring-
1
Press OK, 52 and OK.
ing or when you set the ring tone. You can save different volumes
2
Configure the same settings as for the day mode (see
for the ™
Setting the Volume on the Machine
(day) and (night) modes, (also see Chapter Fax Switch).
˜
steps 2 to 9).
Using [ you can set adjust the volume when the device
is ringing.
Setting the Timer
The timer switches between the modes ™ (day) and ˜
(night) at the configured times.
Timer
Setting the Fax Switch
Fax switch
The built-in fax switch of your device distinguishes be-
tween fax messages and telephone calls. Faxes are automat-
ically received, telephone calls can be received—even on
additionally connected devices. While the device is check-
1
2
Press OK, 53 and OK.
Enter the time at which the machine should switch to
™ (day) mode, for example 06 00 for 6
o'clock a.m.
ing the call, it continues to ring.
Day and Night Mode
3
4
Confirm with OK.
You can set how often the device should ring before pick-
ing up separately for the modes ™(day) and ˜(night). This
makes it possible for you to receive faxes silently at night
without getting disturbed.
Enter the time at which the machine should switch to
˜ (day) mode, for example 22 00 for 2
o'clock a.m.
5
Confirm with OK.
Press ¼/º/» to switch between day and night mode.
With the activated timer ›, the device switches between
Setting the Fax Only Reception Mode
Function is not supported in all countries and networks
the modes ™ (day) and ˜ (night) at the configured times.
Only Fax Reception
(Function is not supported in all countries and
In the fax only reception mode (F on the display) the de-
vice rings twice. Then the fax reception switches on (this
function is not supported in all countries and networks).
networks)
Only Fax Reception
You should select this mode if you primarily receive faxes
at your device. In the fax only reception mode the device
rings twice. Then the fax reception switches on. You can
only accept an incoming telephone call whilst it is ringing.
The answering machine of the device is switched off. You
cannot switch on the answering machine in this mode.
Configuring Day Mode
1
Press OK, 51 and OK.
2
(Only for devices with built-in answering machine):
Using [ select the number of rings for the answering
machine. The answering machine responds after these
many number of rings.
Press ¼/º/» several times until F appears on the dis-
play.
24
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Special Settings
Printing Help Pages
Silent Fax Reception
Help 1 · Overview
If you would like to accept a fax without preceding rings,
Press i and 1 to print an overview of the help pages.
set the number of rings of the fax switch to 0.
Help 3 · Telephone Book
EN
Switching Off All Rings
Press i and 3 to print an overview of the telephone
book and answering machine functions (model depend-
ent).
All Rings Off
If you don't want to be disturbed, e.g. in the night, by any
incoming calls, you can set the number of rings to 0. The
device switches immediately to silent fax reception.
Help 4 · Fax Transmission
Press i and 4 to print instructions for sending fax mes-
Printing Lists and Help Pages
sages and for configuring the fax switch.
Printing Numbers and Entries
Help 5 · Copier
List of Numbers
The list of numbers and entries contains the last ten calls
received and numbers dialled as well as the saved entries
and groups.
Press i and 5 to print the help for copying.
Help 6 · Function List
Press i and 6 to print a list of all functions and settings
Press OK, 23 and OK. The list is printed.
of your machine.
Printing the Call List
Call List
Help 7 · Games and Fun
The call list contains the last 50 numbers dialled.
Press i and 7 to print the instructions for the Games
1
2
Press OK, 41 and OK.
and Fun functions of your device.
Using [ indicate whether you would like to turn
Help 8 · SMS
printing on or off.
Press i and 8 to print the instructions for SMS func-
3
Confirm with OK.
tions (depending on the model).
4 Switch on printing: Use [, to select whether the
call list should be printed immediately or after every 50
calls.
Starting the Initial Installation
1
Press i and 2.
5
Confirm with OK.
2
The machine prints out a help page and starts the initial
installation process.
Printing the Telephone Book
Press OK, 17 and OK. The machine prints a list
with the telephone book entries and saved assignments.
Printing Fax Journal
Fax Journal
The fax journal is a list of the last ten faxes sent and re-
ceived.
1
2
Press OK, 35 and OK.
Using [ indicate whether you would like to turn
printing on or off.
3
Confirm with OK.
4 Switch on printing: Use [, to select whether the
fax journal should be printed immediately or after every
ten transmissions.
5
Confirm with OK.
Printing Transmission Report
Printing Transmission Report
After every transmission, the machine prints out a trans-
mission report. If a transmission error occurs, an error re-
port is printed out. You can switch off printing of the
transmission report.
1
2
Press OK, 36 and OK.
Using [ indicate whether you would like to turn
printing on or off.
3
Confirm with OK.
Settings
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11Telephone Lines and Additional Devices
Voice-Mailbox
Configuring Telephone Lines and
You cannot simultaneously use the answering machine facil-
Services
EN
ity of your telephone service provider (= voice-mail box) and
PABX Systems
receive faxes on your devices. Get the mail-box function for
your telephone connection deactivated or set the number of
PABX Systems
Private branch exchanges (PABX) are typical in many of-
fices and some households. You must dial an outside line
access code in order to get a connection to the public tele-
rings for the fax switch to lower than
5
on your device (also
switch accepts the call, the mail-box of the service provider
does not step in. Enquire with your telephone company.
phone network (PSTN) from a PABX.
External Device Not Extension
An additional telephone connected to the machine
on a telephone socket is not considered an extension.
Connecting Additional Devices
Additional Devices
1
2
Press OK, 96 and OK.
You can operate additional devices on a telephone line,
such as cordless telephones, answering machines, modems
In some countries you can set the dialling process to
pulse dialling or tone dialling (DTMF tones). Use [
to select the desired dialling process.
or charge counters.
Additional Telephone and SMS
If you are using a cordless telephone with SMS func-
tion on the same line, then the specific device at
which you will receive an SMS message will depend
on the specific manufacturer. Only one of the devices
will receive the SMS message. Try to turn off the
SMS reception on your cordless telephone.
Only use pulse dialling if tone dialling is not yet
activated for your telephone line.
3
4
Confirm with OK.
Use [ to set whether you operate your device on an
extension.
Connection to the Machine
Connection to the device
5
Confirm with OK.
You can connect additional devices directly to your device.
Insert the telephone cable of the additional device into the
6 Configuring an extension: Enter the outside line
access code with which you reach the public telephone
network. This is usually 0.
EXT- socket (RJ-11-connection) on the device.
Connecting Additional Devices
In rare cases, the outside line access code may be
a different number or a two-digit number. For
older telephone systems, the outside line access
code can be R (= Flash). Press R to enter this out-
side line access code. If the connection to the pub-
lic telephone network is not possible, contact
your telephone system supplier.
7
8
Confirm with OK.
When finished, the device tests the telephone line.
Confirm with OK.
9
Your device checks whether it can establish a connec-
tion with the public telephone network. If it cannot es-
tablish the connection, you are once again asked for in-
put.
Connecting in Serial
We recommend direct connection to the device be-
cause this allows the fax switch to function optimally
and to control the additional devices.
DSL Connection
Connection to the Telephone Line
In the event that you use a DSL modem: Connect the ma-
chine after the modem. For additional information, please
consult the operating manual of your DSL system.
Order of Connections
In order for the fax switch to function, the machine must
be first in the series if multiple devices are connected to the
same telephone socket. Follow the correct order.
Multiple Telephone Sockets
ISDN Connection
ISDN Connection
If you have multiple telephone sockets for the same
telephone line, the machine must be connected to
the first telephone socket.
Your device is an analogue fax device (Group 3). It is not
an ISDN device (Group 4), and therefore it cannot be op-
erated directly on an ISDN connection. In order to do this,
you need either an analogue adapter or a connection for
analogue terminals. Details for ISDN connections can be
found in the instructions provided with the terminal
adapter or the dial-up router.
Using Additional Telephones (Ea-
sylink)
With the Easylink function you can control your device
with additional telephones. To use this function, addition-
al telephones must be set to the tone dialling mode (DT-
MF/MFV tones) (for this purpose see the operating man-
ual of your additional telephone).
Easylink
26
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Starting Fax Reception
If you pick up at an additional device and hear that you are
receiving a fax (whistling tone or silence), you can start the
fax reception by pressing *5 on the additional tele-
phone or pressing START on the device.
EN
Taking Over the Line
If you pick up on an additional telephone and the machine
continues to ring or attempts to receive a fax, you can dis-
connect the machine from the line. Press ** on the
additional telephone.
Changing Code
Easylink Codes
Only change the codes if it is absolutely necessary.
The codes must begin with * or # and must be
different.
1
2
3
4
Press OK, 54 and OK.
Enter the new code for starting fax reception.
Confirm with OK.
Enter the new code for taking over the line on an addi-
tional device.
5
Confirm with OK.
Using an External Answering Machine
For the best operation, the answering machine must be
connected to the EXT socket of the device. The numbers
of rings set for the external answering machine should be
less than the one set under FAX RINGS by at least two.
Example of the setting:
Number of Rings of the External Answering Machine...1
FAX RINGS .............................................................. 3
(also see Chapter Setting the Fax Switch, page 24)
External Answering Machine
The outgoing message should be shorter than ten
seconds. Avoid music in the outgoing message.
If the external answering machine has a “conserving func-
tion” (i.e. a function that changes the number of rings as
soon as new messages have been recorded), deactivate this
function.
If the external answering machine records fax signals, but
your device cannot receive faxes, inspect the connection of
the external answering machine
Telephone Lines and Additional Devices
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12Service
Disruptions
3
Grip the rear ink film roll at both the sides and place it
next to the front ink film roll.
Should disruptions occur, follow the instructions on
the display and on the error report.
EN
Checking the Ink Film Reserve
1
Press OK, 46 and OK.
2
The number of pages that can still be printed with the
ink film is shown on the display.
3
Press STOP to return to the starting mode.
If the ink film used up or if there is no ink film in the ma-
chine, a message appears on the display.
Changing the ink film
Original Consumable Materials
4
Remove both the rolls from the device. The used ink
film cannot be reused.
Use only original consumable materials. These are
available from a specialised retailer or through our
order service (see back side of this user manual). Oth-
er consumable materials can cause damage to the de-
vice.
Instructions on the Packaging
Follow the instructions on the packaging of the con-
sumable materials.
Introduction to Plug’n’Print Card
For receiving or copying documents, an ink film must be
inserted in your device. Your device is delivered with an al-
ready inserted free ink film for a few test pages. For this
film, you do not require any Plug’n’Print card (= chip card
with information regarding ink film capacity). For every
next ink film that you insert, you must load the capacity
memory with the included Plug’n’Print card.
The messages and copies you have printed out
can be read from used ink films. Consider data
protection issues when disposing of used ink
films.
1
Remove the paper from the paper feeder and take the
paper tray out of the device.
2
Open the device by lifting the panel using grip in the
centre and folding it up.
5
Pull the used Plug’n’Print card out of the plug socket
on the left hand side next to the ink film tray. The
Plug’n’Print card cannot be reused.
Lock the cover of the device completely into place
when opening the device. You could be injured if
the cover falls while you are working on the de-
vice.
6
Carefully remove the rubber bands from the new ink
film. Make sure that the film is not damaged!
28
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7
Place the larger roll with the ink film in the rear ink film
tray. The blue gear wheel must be on the right hand
side.
Fixing a Paper Jam
1
Remove the paper from the paper feeder and take the
paper tray out of the device.
2
Open the device by lifting the panel using grip in the
centre and folding it up.
EN
8
Place the smaller roll without ink film in the front tray.
The blue gear wheel must be on the right hand side and
the pin must be inserted in the depression on the left
hand side.
Lock the cover of the device completely into place
when opening the device. You could be injured if
the cover falls while you are working on the de-
vice.
3
Carefully pull the paper out.
9
Break the chip card from the Plug’n’Print card. Insert
the chip card in the plug socket on the left hand side
next to the ink film tray.
4
Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
10 Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
5
Close the device. Insert the paper tray in the opening
provided for it behind the paper feeder. Insert paper
again.
11 Close the device. Insert the paper tray in the opening
provided for it behind the paper feeder. Insert paper
again.
Service
29
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6
Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
Fixing a Document Jam
1
Remove the paper from the paper feeder and take the
paper tray out of the device.
2
Open the device by lifting the panel using grip in the
centre and folding it up.
EN
7
Close the device. Insert the paper tray in the opening
provided for it behind the paper feeder. Insert paper
again.
Lock the cover of the device completely into place
when opening the device. You could be injured if
the cover falls while you are working on the de-
vice.
Cleaning
Cleaning
3
Open the scanner cover and the cover of the automatic
document cover by first pushing the support (A) and
then the support (B) inside. The cover (C) folds below.
Unplug the device from the power socket before
cleaning it. Use a soft, lint-free cloth. Never use liq-
uid or easily flammable cleansers (sprays, abrasives,
polishes, alcohol, etc.). Do not allow any moisture to
reach the interior of the device.
Fax Cleaning Sheets
Special fax cleaning sheets are available as accessories
from our call centre. Insert a sheet into the document
feeder. Press STOP; the page is ejected. Repeat this
process at a few times.
1
2
Remove the paper from the paper feeder and take the
paper tray out of the device.
Open the device by lifting the panel using grip in the
centre and folding it up.
4
Carefully pull the document to the front or to the back
out of the device.
Lock the cover of the device completely into place
when opening the device. You could be injured if
the cover falls while you are working on the de-
vice.
5
Close the scanner cover and the cover of the automatic
document feeder. Both the supports must securely snap
into place.
30
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3
Open the scanner cover and the cover of the automatic
document cover by first pushing the support (A) and
then the support (B) inside. The cover (C) folds below.
7
Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
EN
4
Lightly wipe the upper side of the scanner glass (A) and
the lower side of the document feeder/scanner film (=
white plastic plate) (B) with a cloth.
8
Close the device. Insert the paper tray in the opening
provided for it behind the paper feeder. Insert paper
again.
Checking the Firmware Version
1
Press OK, 47 and OK.
2
The model designation and the configured country ap-
pear on the display.
3
4
Confirm with OK.
The information on the firmware version of the device
is displayed.
5
Confirm with OK.
Using Service Codes
5
Clean the feed roller (A) and the underside of the sup-
port pad of the feeder roller (B) with a soft, lint-free
cloth moistened with cleaning alcohol (96 percent).
Rotate the feed roller; You must clean the entire roller.
The service codes delete all the changed settings and your
device is reset to factory settings. It may be possible that the
device with the changed settings reacts differently than ex-
pected.
Using Service Codes
Only use the service codes if this is absolutely neces-
sary. Some service codes also delete saved messages
and telephone book entries.
1
2
Press OK, 45 and OK.
Enter a service code:
7117—Deletes all changed settings and saved
data. The device is reset to factory settings and the initial
installation process is started.
7140—Deletes all changed settings. Saved data
and telephone book entries remain intact.
7227—Deletes saved faxes, when there are
problems with printing.
6
Close the scanner cover and the cover of the automatic
document feeder. Both the supports must securely snap
into place.
3
4
5
Confirm with OK.
Using [ select SURE: YES.
Confirm with OK.
If you have entered the incorrect code, you can
cancel the entry with SURE: NO.
Service
31
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Power Cycling
If a problem occurs that cannot be corrected with the in-
structions in this user manual (see also the help below), fol-
low the steps given here.
1
2
Pull out the power plug.
Wait at least ten seconds, then plug the power plug
back into the socket.
EN
3
If the error occurs again, please contact our technical
customer service or your retailer. Follow the instruc-
tions on the display and on the error report.
General information
The time and date flash on the display.
You must check the time and date after a short power fail-
ure. Confirm using OK.
Problems when faxing or printing
Faxes sent are of poor quality.
Change the resolution from RESOL.: STANDARD to
RESOL.: FINE or RESOL.: PHOTO.
Change the contrast.
Clean the scanner and the document feed slot.
Test the device by making a copy of the document. If the
device is in order, the fax machine of the recipient is defec-
tive.
The device produces black lines when sending or printing. Clean the scanner and the document feed slot.
Copy is blank.
Insert the documents face up into the document feeder.
Printing is interrupted.
Paper or document jam, no paper or ink film. Follow the
instructions on the display and in the error report.
There could be a small pause after printing several pages.
The device continues printing automatically.
No printing
Check if you have inserted clamped paper correctly. The
lever on the right hand side next to the paper feeder must
be folded backwards.
Documents are not properly fed.
Clean the scanner and the document feed slot.
Problems with the connection
The device rings once, remains silent for a short while and This is absolutely normal. The fax switch checks the call af-
starts ringing again.
ter the first ring. If it is a voice call, the device continues to
ring.
No dial tone
Check the installation of the device. Connect the telephone
cable to the socket marked LINE. Insert the telephone plug
into your telephone connection socket.
Fax transmissions are constantly interrupted.
Try to send the fax manually: Press ß and dial the number.
If the recipient is using an answering machine, wait until
you hear a whistling tone. Press START.
It is possible that the recipient's machine is not ready to re-
ceive.
32
Philips PPF 631 · 632 · 675
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Problems with the connection
You hear a whistling tone or silence in the handset.
The call is a fax: Press START on the device. In addition,
press *5 on the telephone. Hang up.
EN
No fax reception or a short fax audio signal as message on Using function 51, set the number of rings for the fax
the answering machine
switch to 4 and the total number or the number of rings for
the answering machine (model dependent) to 5 (see Page
You cannot simultaneously use the answering machine fa-
cility of your telephone service provider (= voice-mail box)
and receive faxes on your devices(see page 26).
Service
33
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13Appendix
Technical Data
Dimensions
Dimensions (L¦×¦H¦×¦W) ...................313¦×¦129¦×¦197¦mm
EN
Weight
Weight ...................................................................1,9¦kg
Power Supply
Power Supply ......................... 220¦–¦240¦V¦~ / 50¦–¦60¦Hz
Power Consumption
Power Consumption
Stand-by mode
Stand-by mode ...............................................<¦1,5¦W
Transmission
Transmission...................................................<¦20¦W
The CE symbol confirms conformity with the EU direc-
tives that apply to the device.
Recommended Ambient Temperature
Recommended Ambient Temperature.............18¦–¦28¦ºC
Relative humidity
Relative humidity ................ 20¦–¦80¦% (non-condensing)
Type of connection
Type of connection................................... PSTN · PABX
Dialling mode
Declaration of Conformity (DoC)
Dialling mode.Tone / pulse dialling (country dependent)
CLIP/New Zealand
Hereby, Sagem Communications Austria GmbH
declares that this PPF¦631, PPF¦632, PPF¦675 is in
compliance with the essential requirements and other rele-
CLIP/New Zealand .........................................................
The device does not support CLIP function when cadences
DA4 is used and have limited CLIP function for cadence
DA3.
vant provisions of Directive 1999/5/EC.
WWW
You can find the complete Declaration of Conformity on
Standards
Safety EN 60950-1
Energy Star 2007
Safety........................................................... EN¦60950-1
Emissions EN 55022 Klasse
B
Emissions ........................................... EN¦55022 Class B
Immunity to electrical noise EN 55024
Immunity to electrical noise ............................EN¦55024
Scanner
Scan width
Energy Star
Scan width..........................................................212¦mm
Horizontal resolution
As a participant in the ENERGY STAR programme, Sagem
Horizontal resolution......................................8 dots/mm
Vertical resolution Standard
Communications Austria GmbH has made sure that this
Vertical resolution .................... Standard: 3,85 lines/mm
Vertical resolution Fine
machine complies with the ENERGY STAR requirements.
..................................................... Fine: 7,7 lines/mm
Environment
Environment: Respect of environment is a key objective
of Sagem. Sagem uses environmentally friendly processes
to run its operations and has chosen to integrate strong en-
vironmental constraints in the full lifecycle of its products
Memory
Telephone book (low)
Telephone book.......up to 50 entries (PPF¦631, PPF¦632)
Telephone book (high)
........................................up to 200 entries (PPF¦675)
Voice messages (Type 2)
Voice messages..................... up to 30 minutes (PPF¦675)
including manufacturing, product use and end of life.
Fax messages (low)
Recycling
Fax messages
up to 15 pages (standard test letter) (PPF¦631, PPF¦632)
Fax messages (high)
........... up to 50 pages (standard test letter) (PPF¦675)
SMS messages
SMS messages............................. up to 30 SMS messages
Packaging: To facilitate packaging recycling, please con-
Paper
Capacity
Capacity ............................................................50 sheets
form to your local selective recycling rules.
Size
Size.................................................... A4 · 210¦×¦297¦mm
Batteries: Old batteries have to be deposited in designat-
Thickness
Thickness ................................................0,07¦–¦0,11¦mm
ed collection areas.
Weight
WEEE
Weight .........................................................60¦–¦90¦g/m²
Document Feeder
Capacity
Capacity ............................................................10 sheets
Breadth
Breadth......................................................148¦–¦212¦mm
Length
Length.......................................................100¦–¦600¦mm
Thickness
Thickness ................................................0,06¦–¦0,15¦mm
Product: The crossed out dustbin logo on your product
signifies it is classified as Electrical and Electronic Equip-
ment covered by special disposal regulations.
To enforce recycling, recovery of The Waste Electrical and
Electronic Equipment (WEEE) and to protect the envi-
ronment and human health, European regulations requires
that you selectively collect waste equipment using one of
the following options:
Fax
Type Group
3
Type.................................................................. Group 3
Compatibility
Compatibility ...............................................ITU-T¦T.30
Data compression
Data compression ............................................MH · MR
Modulation (low)
Modulation ....V.21 · V.27ter · V.29 (PPF¦631, PPF¦632)
Modulation (high)
...................... V.17 · V.21 · V.27ter · V.29 (PPF¦675)
Transmission speed (low)
Transfer Speed
9.600¦bps (PPF¦631, PPF¦632)
Transmission speed (high)
................................................. 14.400¦bps (PPF¦675)
• Your retailer will take your equipment back if you are
buying a replacement product.
Subject to Change
• Waste equipment can also be deposited in designated col-
lection areas.
Technical specifications subject to change with-
out notice.
34
Philips PPF 631 · 632 · 675
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This user manual was printed on recycled paper bleached
without chlorine. This satisfies the highest standards for
low environmental impact. The cardboard packaging used
and the packaging inserts of paper and cardboard can be
disposed of as waste paper. The plastic foil may be submit-
ted for recycling or disposed of with waste not intended for
recycling, depending on the requirements in your country.
Trademarks: The references mentioned in this manual
are trademarks of the respective companies. The lack of the
symbols ® and ™ does not justify the assumption that these
dedicated terms are free trademarks. Other product names
used herein are for identification purposes only and may be
trademarks of their respective owners. Sagem disclaims any
and all rights in those marks.
mission of Sagem. The information contained herein is de-
signed only for use with this product. Sagem is not respon-
sible, if this information is applied to other devices.
This user manual is a document that does not represent a
contract.
EN
Errors, printing errors and changes are reserved.
Copyright
GmbH
©
2008 Sagem Communications Austria
The reproduction of certain documents (e.g. by scanning,
printing, copying) is prohibited in many countries. The
list of such documents below is not intended to be com-
plete, it only offers a general overview. In case of doubt,
consult your legal advisor.
· Passports (personal identification)
· Entrance and exit visa papers (immigration papers)
· Military service documents
· Bank notes, travel checks, payment orders
· Postage stamps, tax stamps (stamped or unstamped)
· Loan papers, certificates of deposit, bonds
· Documents protected by copyright
Follow the statutory regulations of your country with re-
gard to the legal validity of fax transmissions – particularly
in connection with the validity of signatures, meeting de-
livery deadlines or disadvantages resulting from the loss of
quality in the transmission, etc.
Take care to maintain the statutory regulations of your
country regarding telecommunications secrecy and data
privacy.
This product is intended for use on an analogue public tel-
ecommunications network (PSTN) and in the country
specified on the packaging. Use in other countries can re-
sult in faulty functioning.
For more information, please contact the technical service
centre for your country. Should problems arise during use
of your machine, please contact your retailer first.
Neither Sagem nor its affiliates shall be liable to the pur-
chaser of this product or third parties for damages, losses,
costs, or expenses incurred by the purchaser or third parties
as a result of accident, misuse, or abuse of this product or
unauthorized modifications, repairs, or alterations to this
product, or failure to strictly comply with Sagem operating
and maintenance instructions.
Sagem shall not be liable for any damages or problems aris-
ing from the use of any options or any consumable mate-
rials other than those designated as original Sagem prod-
ucts or Sagem approved products.
Sagem shall not be held liable for any damage resulting
from electromagnetic interference that occurs from the use
of any interface cables other than those designated as
Sagem products.
All rights reserved. No part of this publication may be re-
produced, stored in a retrieval system or transmitted in any
form or by any means, electronic, mechanical, photocopy-
ing, recording, or otherwise, without the prior written per-
Appendix
35
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E-Mail
E-Mail: [email protected]
Internet
PHILIPS and the PHILIPS’ Shield Emblem are registered trademarks of Koninklijke Philips Electronics N.V.
and are used by SAGEM COMMUNICATIONS under license from Koninklijke Philips Electronics N.V.
SAGEM COMMUNICATIONS
Printing Terminals
Headquarters : Le Ponant de Paris
27, rue Leblanc · 75015 Paris · FRANCE
PPF 631 · 632 · 675
Tél. : +33 1 58 11 77 00 · Fax : +33 1 58 11 77 77
INT-EN
253120976-A
Limited company · Capital 167.038.185 Euros · 440 294 510 RCS PARIS
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