IPF520
IPF525
IPF555
EN User Manual
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Table of Contents
EN
10Telephone Lines and Additional
Table of Contents
3
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1 General Safety Information
Introduction
3
Your device has been tested in conformity with standards
EN 60950-1 and IEC 60950-1 and should only be oper-
ated with telephone systems and power equipment that
meet these standards. The device was built exclusively for
use in the indicated sales region.
Power Supply
Check whether the mains voltage of your device
Check whether the mains voltage of your device (indicated
EN
on the type label) matches the mains voltage available at
the setup location.
Use only the power and telephones cables supplied.
Introduction
2
Use only the power and telephones cables supplied.
Do not make any changes or settings that are not described
in this user manual. Physical injury or damage to the
device or loss of data can result from improper handling.
Take note of all warning and safety notes indicated.
The device does not have an on/off button.
Set up your device so that the power socket is easily acces-
sible. The device does not have an on/off button. In an
emergency, disconnect your device from the power supply
by pulling the power plug.
Never touch the power or telephone cable if the insulation is damaged.
Never touch the power or telephone cable if the insulation
is damaged. Replace damaged wires immediately. Use suit-
able cables only; if necessary please contact our technical
Setting Up the Machine
The device should rest securely on stabile, flat surface.
a
The device should rest securely on a stabile, flat surface. If
the device should fall, it can be damaged or can cause
injury to people, especially small children. Position all
cables in such a way that no one will stumble on them, thus
avoiding possible injuries to persons or damage to the
customer service or your retailer.
Disconnect your device from the power and telephone networks during an electrical storm.
Disconnect your device from the power and telephone net-
works during an electrical storm. If this is not possible, do
not use the device during an electrical storm.
Before cleaning the surface of your device, disconnect it from the power and telephone networks.
device itself.
The distance between the device and other appliances or objects, must be at least 15 centimetres.
Before cleaning the surface of your device, disconnect it
from the power and telephone networks. Use a soft, lint-
free cloth. Never use liquid, gaseous or easily flammable
cleansers (sprays, abrasives, polishes, alcohol). Do not
allow any moisture to reach the interior of the device.
The distance between the device and other devices or
objects must be at least 15 centimetres; this also applies to
the use of additional cordless telephones. Do not place the
device in the vicinity of radios or televisions.
Lock the cover of the device completely into place
Only clean the display with dry, soft cloth.
a
Lock the cover of the device completely into place when
opening the device. You could be injured if the cover falls
Only clean the display with a dry, soft cloth. If the display
breaks, a mildly corrosive liquid may escape. Avoid all con-
tact with your skin and eyes.
while you are working on the device.
Protect the device against direct sunlight
In the event of power failure, your device will not function;
a
Protect the device against direct sunlight, heat, large tem-
perature fluctuations and moisture. Do not place the
device in the vicinity of heaters or air conditioners.
Observe the information on temperature and humidity in
In the event of a power failure, your device will not func-
tion; saved data is retained.
the technical data.
Repairs
The device must have sufficient ventilation
Display
The device must have sufficient ventilation and may not be
covered. Do not put your device in closed cabinets or
boxes. Do not place the machine on soft surfaces such as
tablecloths or carpets and do not cover the ventilation slits.
Should disruptions occur, follow the instructions on the
display and on the error report.
Repairs
Do not make any repairs to the device yourself. Improper
maintenance can result in injuries or damage to the device.
Only have your device repaired by an authorised service
centre.
Do not remove the type label from your device; this would
void the warranty.
Otherwise, the device can overheat and catch on fire.
In the event that the device becomes too hot, or if you see smoke coming from the device
In the event that the device becomes too hot, or if you see
smoke coming from the device, you must immediately pull
the power cable out of the power socket. Have your device
examined by trained professionals at a technical service
location. To prevent the spread of fire, open flames should
be kept away from the device.
Do not plug in the device in moist rooms.
Consumable Materials
Do not plug in the device in moist rooms. Never touch the
mains cable, the mains connection or the telephone socket
Original Consumable Material
Use only original consumable materials. These are availa-
with wet hands.
ble from a specialised retailer or through our order service
(see back side of this user manual). Other consumable
materials could damage the device or shorten its service
Do not allow liquids to enter into the device.
Do not allow liquids to enter into the device. Disconnect
the device from the power socket if liquids or foreign
objects have entered the device and have your device exam-
life.
Environment
ined by trained professionals at a technical service location.
Dispose of old consumable materials according to the
waste regulations of your country.
Do not allow children to handle the device without supervision.
Do not allow children to handle the device without super-
vision. The packing materials should be kept out of the
hands of children.
Magnetic telephone handset
The telephone handset of the device is magnetic. Caution,
small metallic objects (paper clips) may be retained if
placed near or on the telephone handset.
4
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2 Overview
Overview of the Menu Func-
tions
— TEL.LINE SETUP
— LINE TYPE
EN
— DIAL MODE (country dependent)
— CALLER ID
Calling Ijet
3
Menu Functions
Press MENU to open the function menu. Page through
[ menu entries. Confirm the selected function with o.
Select further functions using [ or o. Press C to return
to the previous menu level. Press j to close the menu and
return to the starting mode.
— PBX FLASH
— REMOTE CONTROL
— FAX/TEL TIMER (IPF¦525, IPF¦555)
— SILENCE LAPSE (IPF¦555)
— LINE MONITOR
— RECEPT. SET-UP
Reception mode basic (TypeBasic)
— LANGUAGE
— RECEPTION MODE (IPF¦520)
— AUTOMATIC
— COUNTRY SET-UP
— PRINT INSTALL.
— TECHN. SERVICE
— MANUAL
Reception mode Type
3
with handset
TAM Settings
— RECEPTION MODE (IPF¦525, IPF¦555)
— AUTOMATIC
— TAD SET-UP (IPF¦555)
— ICM ON SPEAKER
— OGM #1
— OGM #2
— OGM #3
— FORWARD MSGS
— ANNOUNCE ONLY
— ICM REC.TIME
— SECURITY
— TOLL SAVER
— PRINT SET-UP
— TAD/FAX
— MANUAL
— PHONE/FAX
— SILENT RX
— RING VOLUME
— RINGS NUMBER
— BLACK LIST
— PRINT SET-UP
— TX FROM MEMORY
Print out protocol
— PRINT REPORT
— LAST TX REPORT
— CALLER ID LIST
— LAST BROADCAST
— ACTIVITY REPORT
— PHONE BOOK
— CART. MAINTEN.
Fax set up
— FAX SET-UP
— DATE AND TIME
— SET DATE/TIME
— DATE FORMAT
— HOUR FORMAT
— VARIOUS SETT.
— ECM
— TX REPORT
— FAX HEADER
— BUZZER VOLUME
— CONTRAST
— PRINTER PARAM.
— REDUCTION
— SURPLUS
— PRINT SET-UP
— POLLING RX
Installation
— INSTALLATION
— STATION NAME
— STATION NUMBER
— DISTINCT. RING (IPF¦525, IPF¦555)
Overview · Overview of the Menu Functions
5
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‚ EXT socket—Connection socket for additional
Machine Overview
devices
‚ Handset (IPF¦525, IPF¦555)
ƒ LINE socket—Connection socket for telephone cable
ƒ Paper tray
„ ) Telephone handset socket—Connection socket for
the telephone handset (IPF¦525, IPF¦555)
„ Document feeder (writing facing up)
Bodenansicht
EN
… Panel with display
Vorderansicht
6
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Loudspeaker Key with/without Handset Ijet
3
ß—(IPF¦520): Listening while the connection is estab-
lished / (IPF¦525, IPF¦555): Dialling with the handset
replaced / (IPF¦525, IPF¦555): hands-free
mPa—nCeallilng up the telephone book entries. Select the
Telephone Book Entries ljet
3
Redial ljet
3
entries with [ or with the numeric keys
@—Toggling between the list of the last 10 dialled num-
bers (= redial list), and the list of last 20 callers (= caller
list). Confirm using o / insert dialling pause
Speed Dial Keys Ijet
2
q—Recalling speed dial entries.
Green Lamp (SMS)
EN
Green Lamp _—It flashes whenever an SMS message
R
Key with/without Handset Ijet
3
has arrived or when a document is waiting to be retrieved
R - trigger flash function (only if the device is configured
as an extension) / (IPF¦525, IPF¦555): Switching between
calls (= call toggling)
from the fax memory.
Red Lamp
Red lamp Æ—If the lamp flashes or is lit, please read what
is indicated on the display
f x—Setting higher resolution for faxes and copying /
Stop Key Ijet
2
switching microphone off for hands-free
j—Function abort / abort copying / return to the starting
Numeric Keypad Ijet
3
mode / delete error message
Numeric keypad—Inputting digits, characters and special
Menu Functions ljet
3
characters
MENU—Call-up menu functions / call-up copy menu
(document in the document feeder) / switch to 12 hour
clock AM, PM / adjust volume level
Heading answering machine keys
Answering machine keys
Type 2 (großer Core)
Left/Right Arrow Key Ijet
3
(IPF¦555)
u—Move the cursor
Answering machine keys
Start Key Ijet
2
ç—Playback of the saved messages/ interrupting during
o—Starting transmission of messages / starting copying
playback
C
Key Ijet
2
C—Return to the previous menu level / press briefly:
deleting individual characters / press and hold: deleting
complete input
å – Listening to previous message
æ – Listening to next message /listen to message again/in
SMS Key Ijet
3
the starting mode, recording a memo.
_—Calling up the SMS menu (function is not sup-
ported in all countries and networks) / in countries where
the SMS function is not supported, start the print out of
fax transmission reports using this key (list of the last ten
fax messages sent and received).
C—Deleting current message during play-back /press
twice, delete all messages
ipf 520-555
Overview · Panel
7
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3 Initial Operation
‚PaDcevkiceing contents
Loading Paper
Packing contents Basic Primo Voice
Paper Format
EN
Before you can receive documents or make copies, you
must load paper into the device. Please use only appropri-
ate paper in standard format A4 (210 × 297 millimetre ·
preferably 80 g/m2). Follow the specifications in the tech-
ƒ Telephone handset (IPF¦525, IPF¦555)
„ Spiral cable for telephone handset (IPF¦525, IPF¦555)
… Paper tray
nical data.
Loading Paper
† Mains cable with plug (country-specific)
‡ Telephone cable with plug (country-specific)
Notice
Loading Paper
ˆ Ink cartridge (black)
Separate the paper sheets by fanning them out,
then align them by tapping edge of the stack lightly
against a flat surface. This will prevent several
sheets of paper from being drawn in all at once.
User Manual
User manual with installation guide (not depicted)
Verpackungsinhalt
Preparing Paper
Loading Paper
Loading Paper
1
Fold open the paper feed flap towards front until stop.
Missing Package Contents
Notice
Missing Package Contents
If one of the parts is missing or damaged, please
contact your retailer or our customer service.
Attaching Paper Tray
Attaching Paper Tray
Insert the paper tray in the opening provided for it.
Papierhalter einstecken
2
Insert paper in the paper feeder. You can insert maxi-
mum 100 sheets (A4 · 80 g/m2).
3
Close the paper feed flap.
8
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Connecting handset
Connecting the Mains Cable
Type
3
(mit Telefon)
Mains Voltage at the Site of Installation
(IPF¦525, IPF¦555)
CAUTION!
Plug one end of the spiral cable into the socket on the tel-
ephone handset. Put the other end into the socket at the
Mains Voltage at the Site of Installation!
EN
Check whether the mains voltage of your device
(indicated on the type label) matches the mains
voltage available at the setup location.
device bottom marked with ) symbol.
Telefonhörer anschließen
Connecting the Mains Cable
Insert the mains cable into the connection located on the
rear side of the device. Plug the power cable into the elec-
trical outlet.
Netzkabel anschließen Faxjet
Connecting the Telephone
Cable
Connecting the Telephone Cable
Inserting Ink Cartridge
Notice
Analogue Fax Machine
1
Open the control panel, by lifting and folding it up in
the centre. Click the control panel completely in place.
Your device is an analogue fax device (Group 3).
It is not an ISDN device (Group 4), and there-
fore it cannot be operated directly on an ISDN
connection. In order to do this, you need either
an analogue adapter or a connection for ana-
logue terminals.
Connecting the Telephone Cable
Connect the telephone cable to the device by inserting it in
the socket designated with LINE (RJ-11-Connector).
Insert the telephone plug into your PTT line socket.
Telefonkabel anschließen
2
Open the cartridge compartment by pressing on the
upper right corner of the document holder (arrow) and
then carefully lifting it backwards. Click the document
holder completely in place.
PABX Systems
1
Notice
Connection to Private Automatic
Branch Exchange
If you connect your device as extension to a tel-
ephone system, you must set it for working as an
extension (also see Chapter Telephone connec-
tions and additional devices, page 33).
Initial Operation · Connecting handset
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9
3
Remove the cartridge from the packing and remove the
protective strips.
7
Then close the control panel.
EN
CAUTION!
Remove the Protection Strip!
Please make certain that the protective strip
has been completely removed. Be careful not
to touch the nozzles or contacts.
4
Insert the cartridge into the holder with the coloured
end facing front and the contacts facing down.
Initial Installation
Notice
After you connect your device to the mains voltage, the ini-
Only Insert Cartridge When Con-
nected to the Electric Power Source
tial installation commences.
Starting Initial Installation Process
Only insert the cartridge if the device is con-
nected to the electricity power supply. Oth-
erwise, the cartridge will not be detected.
Notice
Starting Initial Installation Process
You can start the initial installation at a later
point of time using MENU and 1 also
Printing the Functions List
Notice
Printing the Functions List
You can print the menu overview using MENU
and 2.
Selecting the Language
1
Use [ to select the desired display language.
2
Confirm with o.
Selecting the Country
Setting the Country Correctly
5
6
Press the cartridge down until it snaps into place.
Close the device by folding the document holder down
and swivelling the metal bracket upward.
CAUTION!
Setting the Country Correctly!
You must set the country in which you are oper-
ating the device. Otherwise your device is not
adapted to the telephone network. If your coun-
try is not included in the list, you must select a
different setting and use the correct telephone
cable for the country. Consult your retailer.
Setting the Country
1
2
Use [ to select the country in which you are operat-
ing the device.
Confirm with o.
10
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Activating the Printing Head
1
Confirm NEW PRINT CART.? using 1 to set the
ink level memory to "full“.
A test page is printed.
2
3
4
5
EN
Check the print sample for interruptions.
If necessary, repeat the printing using 0.
You can finish using 1 and j.
Entering the Date and Time
1
Press MENU. RECEPT. SET-UP appears on the
display.
2
3
4
5
6
7
Select using [ FAX SET-UP.
Confirm with o.
Confirm DATE AND TIME with o.
Select using [ SET DATE/TIME.
Confirm with o.
Enter the date (two digits each) e.g.
080608 for 08.06.08.
8
9
Enter the time, e.g. 1400 for 2 pm.
Confirm with o.
10 You can exit with j.
Notice
Format of Time and Date
Select further settings in step 5 using [
DATE FORMAT—Change the date format
HOUR FORMAT—Change the time format (12/
24 clock).
Time and Date After Short Power Failure
a
Notice
Time and Date After a Short Power
Failure
If SET DATE/TIME appears in the display,
you must adjust the date and time.
1 Press MENU and confirm using o.
2 Enter the date and time with the numeric keys.
3 Confirm with o.
Initial Operation · Initial Installation
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11
4 Telephone Functions
Link: Additional Telephones
CLIP Prerequisite
For information on how to connect additional telephones
Notice
and which functions are available to you, please refer the
chapter on Telephone Connections and Additional
Calling Line Identification (CLIP)
EN
For this function to work, the Caller Line Iden-
tification (CLIP) must be activated for your tel-
ephone connection (country and network
dependent). The number and name will not be
shown if the caller suppresses his number.
Placing a call to the device
Type 3 (mit Telefon)
(IPF¦525, IPF¦555)
No Paper in Feeder
Notice
Hands-Free
(IPF¦525, IPF¦555)
No Paper in Paper Feeder
Type 3 (mit Telefon)
No paper must be present in the paper feeder for
the telephone function. Otherwise the device
switches to fax operation.
1
2
Press ß to dial without lifting up the handset. You will
hear a dial tone from the loudspeaker.
Enter the desired number using the numeric keypad or
select a saved entry. The dialling process begins imme-
diately. At this stage, any numbers that have been
incorrectly entered can no longer be changed.
Dial the desired number. There are several ways to do this:
Then pick up the handset.
Direct Dialling
Notice
Adjusting Volume Level
Notice
Direct Dialling
You can also lift up the receiver first, then dial a
number. The dialling process begins immedi-
ately.
Adjusting Volume Level
Using MENU, set the volume.
Manual Dialling:
Secret mode
Type (mit Telefon)
3
Dial the desired number using the numeric keypad.
Telephone Book:
(IPF¦525, IPF¦555)
You can put the handset on mute, if you want to speak to
someone without letting the caller hear the conversation.
1
2
Press m.
Select an entry using [.
1
During a call, press ê. Your caller cannot hear any-
more. LINE ON HOLD appears on the display.
Notice
2
Press ê again to continue with the call.
Navigating in the Telephone Book
Enter the starting letters with the numeric
keypad to quickly navigate through the tele-
phone book.
Speed Dialling
Speed Dialling
You can assign the speed dial keys to frequently dialled tel-
ephone numbers. You can load these telephone numbers
quickly with the speed dial keys.
Speed Dialling:
Press and hold (at least two seconds) the desired speed dial
key (q).
Assigning Speed Dial Entry
Redial List:
1
Press MENU. RECEPT. SET-UP appears on the
1
2
3
4
Press @.
display.
Using ^ select OUTGOING CALLS.
Confirm with o.
2
3
4
5
Select using [ PHONE BOOK.
Confirm with o.
Use [ to select an entry from the list of the dialled
Confirm NEW NUMBER with o.
numbers.
Enter 01—04 as a position for the speed dial keys
(q) with the numeric keys. The position must
always be a two digit number.
5
Confirm with o.
Caller List:
1
2
3
4
5
Press @.
Notice
Using ` select INCOMING CALLS.
Confirm with o.
Speed Dial Entry Assigned
If you select a position that is already
assigned, a message appears on the display.
Use the [ to select an entry from the list of callers.
Confirm with o.
6
Confirm with o.
12
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7
8
9
Enter the telephone numbers.
Confirm with o.
Notice
Telephone Book Entry Assigned
Enter the name.
If you select a position that is already
assigned, a message appears on the display. If
necessary, print out the telephone book in
order to receive an overview of the positions
that are still available.
10 Confirm with o.
EN
11 Select a ring tone using [.
12 Confirm with o.
13 Using [ select if would like to save further entries or
exit the function.
7
8
9
Enter the telephone numbers.
14 Confirm with o.
Confirm with o.
Enter the name. You can enter characters using the
numeric keys (see key labels). Enter special characters
using * or #. Press the respective key several times
until the character or special character appears on the
display.
Deleting a Speed Dial Entry
1
Press MENU. RECEPT. SET-UP appears on the
display.
2
3
4
5
6
Select using [ PHONE BOOK.
10Confirm with o.
Confirm with o.
11Select a ring tone using [.
12Confirm with o. The entry is saved.
Using [ select DELETE.
Confirm with o.
Using [ select the entry which you would like to
Save e-mail address
delete.
You can also save an e-mail address to which SMS messages
can be sent.
Notice
Positions of the Speed Dial Entries
Speed dial entries are only saved in positions
01 to 04.
1
Press MENU. RECEPT. SET-UP appears on the
display.
2
3
4
5
6
Select using [ PHONE BOOK.
Confirm with o.
7
8
9
Confirm with o.
Using [ select YES.
Confirm with o.
Using [ select NEW ADDRESS.
Confirm with o.
Enter the position of the entry using the numeric keys.
The position must always be a two digit number.
Telephone Book of the
Device
7
8
Confirm with o.
Enter the e-mail address.
Telephone Book ljet
3
Notice
You can store up to 100 entries in the telephone book of
your device. You can assign various ring tones to the
entries. Follow the specifications in the technical data.
Enter E-Mail Addresses
Please note that e-mail addresses cannot con-
tain a space.
Notice
Navigating in the Telephone Book
9
Confirm with o.
You can move the cursor using u. Use C to
delete individual characters. Press j to close the
menu and return to the starting mode.
10Enter the name.
11Confirm with o. The entry is saved.
Edit Entry
Saving Entry
1
Press MENU. RECEPT. SET-UP appears on the
1
Press MENU. RECEPT. SET-UP appears on the
display.
display.
2
3
4
5
Select using [ PHONE BOOK.
2
3
4
5
Select using [ PHONE BOOK.
Confirm with o.
Confirm with o.
Using [ select MODIFY.
Confirm with o.
Confirm NEW NUMBER with o.
Enter the position of the entry using the numeric keys.
The position must always be a two digit number.
6
Confirm with o.
Telephone Functions · Telephone Book of the Device
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13
6
Using [ select the entry which you would like to edit.
Calling Line Identification
(CLIP)
Notice
Navigating in the Telephone Book
CLIP Definition
The number of an incoming call appears on the display.
Enter the initial letters with the numeric keys
to quickly navigate through the telephone
book.
For this function to work, the Calling Line Identification
Presentation (CLIP) must be activated for your telephone
connection. Enquire with your telephone company. Caller
Line Identification may be associated with a fee.
EN
7
8
9
Confirm with o.
Edit the number.
Confirm with o.
Notice
Setting the Country Correctly
10 Edit the name.
If the Caller Line Identification does not work
even though the function is activated for your
telephone connection, check if you have set the
correct country.
11 Confirm with o.
12 Select a ring tone using [.
13 Confirm with o. The changed entry is saved.
Number is Suppressed
Notice
Deleting an Entry
Number is Suppressed
The number and name will not be shown if the
caller suppresses his number.
1
Press MENU. RECEPT. SET-UP appears on the
display.
2
3
4
5
6
Select using [ PHONE BOOK.
Confirm with o.
Switching Caller Line Identifica-
tion On/Off
Using [ select DELETE.
Confirm with o.
1
Press MENU. RECEPT. SET-UP appears on the
Using [ select the entry which you would like to
display.
delete.
2
3
Select using [ INSTALLATION.
Notice
Confirm with o. STATION NAME appears on the
display.
Navigating in the Telephone Book
4
5
6
7
8
Select using [ TEL.LINE SETUP.
Enter the initial letters with the numeric keys
to quickly navigate through the telephone
book.
Confirm with o.
Select using [ CALLER ID.
Confirm with o.
7
8
9
Confirm with o.
Using [ select YES.
Confirm with o.
Using [ select whether the telephone number of the
caller is to be displayed or not .
9
Confirm with o.
Printing the Telephone Book
10You can exit with j.
1
Press MENU. RECEPT. SET-UP appears on the
display.
Missed Calls
2
3
4
5
Select using [ PHONE BOOK.
Type (mit Telefon)
3
(IPF¦525, IPF¦555)
Confirm with o.
1
2
3
4
Press @.
Using [ select PRINT PHONE B..
Confirm with o.
Using ` select INCOMING CALLS.
Press o.
Using [, you can page through the list of missed calls.
Notice
Newly missed calls are indicated by means of
a flashing indicator light.
5
6
Confirm with o.
To call back, pick up the handset.
14
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5 Answering Machine
Type (großer Core)
2
Announcement if message mem-
ory is full
You can record an additional outgoing message, which the
caller hears if no new messages can be stored.
(IPF¦555)
EN
Switching on and off
Switching on the answering machine only with announcement and AM/FAX ljet
3
Notice
1
Press MENU. RECEPT. SET-UP appears on the
Switching on the Answering Machine
only with Outgoing Message
The answering machine can be switched on only
if an outgoing message has been recorded. The
reception mode must be set to TAD/FAX.
display.
2
3
Select using [ TAD SET-UP.
Confirm with o. ICM ON SPEAKER appears on the
display.
4
5
6
7
Using [ select OGM #2.
1
Press MENU. RECEPT. SET-UP appears on the
Confirm with o.
display.
Using [ select RECORD.
2
3
4
Press o.
Confirm with o. LIFT HANDSET appears on the
Confirm RECEPTION MODE with o.
display.
Using [ select
8
9
Pick up the telephone handset and press o to record
TAD/FAX – Answering machine switched on.
PHONE/FAX – Answering machine switched off.
the outgoing message.
Press j to end the recording. The outgoing message is
5
Confirm with o.
played back.
10Hang up the handset.
Editing the outgoing mes-
sage
11You can exit with j.
Playing back the outgoing mes-
sage
Recording the outgoing message:
1
Press MENU. RECEPT. SET-UP appears on the
You can also record an outgoing message which the caller
hears for which no message can be recorded in reply (=
external memo). You can read how you switch this func-
tion on, in the “using announcement without recording
message” section.
display.
2
3
Select using [ TAD SET-UP.
Confirm with o. ICM ON SPEAKER appears on the
display.
1
Press MENU. RECEPT. SET-UP appears on the
4
5
Using [ select OGM #1 or OGM #2.
display.
Confirm PLAY with o. The outgoing message is
2
3
Select using [ TAD SET-UP.
played back.
Confirm with o. ICM ON SPEAKER appears on the
Notice
display.
Adjusting Volume Level
Using MENU, set the volume.
4
5
6
7
Using [ select OGM #1.
Confirm with o.
Using [ select RECORD.
Notice
Confirm with o. LIFT HANDSET appears on the
display.
Modify Outgoing Message
After playback you can modify or rerecord
the announcement.
8
9
Pick up the telephone handset and press o to record
the outgoing message.
Press j to end the recording. The outgoing message is
6
You can exit with j.
played back.
10 Hang up the handset.
11 You can exit with j.
Length 10>20 Seconds
Notice
Length of Outgoing Message
The outgoing message must be longer than ten
seconds and shorter than twenty seconds.
Answering Machine · Switching on and off
15
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Using announcement without
recording message
You can adjust the answering machine so that the caller
hears an outgoing message for which no message can be
recorded in reply (= external memo). You can read how to
record an outgoing message in the “recording outgoing
message” section.
Deleting Messages
Deleting Individual Messages
During the playback of message, press C to delete the cur-
rent message. Delete further messages using C or exit using
j.
EN
Deleting All Messages
1
Press MENU. RECEPT. SET-UP appears on the
display.
1
2
3
Press C. DELETE OLD MSG ?appears on the display.
2
3
Select using [ TAD SET-UP.
Select using [ YES.
Confirm with o. ICM ON SPEAKER appears on the
Confirm with C. The messages are deleted.
display.
4
5
6
Using [ select ANNOUNCE ONLY.
Recording Internal Memos
Confirm with o.
Internal Memos
Use [ to select whether you would like to turn the
You can record voice messages (= memos), which can be
function on or off.
played as messages. The limit on duration of recording set
for messages applies even to the recording duration of
memos.
7
Confirm with o.
Notice
1
2
Press æ. LIFT HANDSET appears on the display.
Overwriting Existing Outgoing Mes-
sage
Pick up the telephone handset and press o to record
the voice message.
If an outgoing message was already recorded
(OGM #1), the same is played. Use [ after
playing back the message to select from the
following settings:
Notice
Recording Length for Memos
The configured recording length for incom-
ing messages also limits the length of the
internal memos.
RECORD - Recording a new outgoing mes-
sage: The outgoing message (OGM #1) has
now been changed.
PLAY – To listen to the outgoing message:
3
4
Press j to end the recording. The recording is played
back.
Listening to messages
Hang up the handset.
The voice message is displayed as a new message.
If new messages have been received on the answering
machine, flashes _ on the display. The number of the
new messages is shown on the display.
Setting up Remote Access
1
2
Press ç.
The new messages are played back. Date and time of
the received message appear on the display.
Entering Access Code
Access Code
Adjusting Volume Level
You must enter an access code to be able to receive trans-
ferred messages, or listen to and control your answering
machine from other telephones.
Notice
Adjusting Volume Level
1
Press MENU. RECEPT. SET-UP appears on the
Using MENU, set the volume.
display.
Listening to Confidental Messages
2
3
Select using [ TAD SET-UP.
Notice
Confirm with o. ICM ON SPEAKER appears on the
Listening to Confidental Messages
Pick up the telephone handset to hear confiden-
tial messages.
display.
4
5
6
7
Using [ select SECURITY.
Confirm with o.
Using [ select TYPE CODE.
Confirm with o. If an access code was entered, this
appears on the display.
8
Enter the new access code using the numeric keys.
16
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Remote Control Functions
Notice
Deleting Access Code
Listening to Messages
You can delete the access code by pressing C.
Note that when the access code is deleted,
everyone has an access to the stored messages.
Listening to new messages: Press 1.
Hearing current message again: Press 3.
Listening to all messages: Press 2.
Listening to next message: Press 4.
EN
9
Confirm with o.
10 You can exit with j.
Deleting Messages
Protecting Answering Machine
against Access by Strangers
After hearing all messages, press 6 and 6.
Recording a new outgoing message (OGM
By entering an access code you can prevent other persons
from hearing the personal messages, or from changing the
settings of the answering machine.
#1):
1
Press #3.
2
Press # to end the recording.
1
Press MENU. RECEPT. SET-UP appears on the
display.
Playing back the outgoing message (OGM
#1)
2
3
Select using [ TAD SET-UP.
Press 5.
Confirm with o. ICM ON SPEAKER appears on the
display.
Control Functions
4
5
6
7
8
Using [ select SECURITY.
Aborting last function: Press 0.
Confirm with o.
Switching off answering machine (reception mode
Using [ select ACCESS LOCK.
Confirm with o.
AUTOMATIC): Press #1.
Switching on answering machine (reception mode
TAD/FAX): Press #2.
Using [ select YES to prevent the message from
being heard and the settings from being changed.
Switching off forwarding: Press #5.
9
Confirm with o.
Switching on external memo function
(ANNOUNCE ONLY): Press #4.
10 You can exit with j.
Access Only with Access Code
Notice
Forwarding Messages
Access Only with Access Code
You can hear the messages or change the settings
only after entering the saved code.
The device transmits messages to an entered telephone
number at a certain time-of-day. If the connection is estab-
lished a message is played.
Using remote access
Recording a Greeting Text
You can hear and delete new messages, record a new out-
1
Press MENU. RECEPT. SET-UP appears on the
going message or switch answering machine on or off with
display.
a telephone call.
Tone Dialling
2
3
Select using [ TAD SET-UP.
Notice
Confirm with o. ICM ON SPEAKER appears on the
Tone Dialling
display.
The telephone on this connection must be set to
tone dialling. Press a key within 50 seconds, oth-
erwise the connection is cut-off (country and
network dependent).
4
5
6
7
Using [ select OGM #3.
Confirm with o.
Using [ select RECORD.
Confirm with o. LIFT HANDSET appears on the
1
2
Call your number.
Wait, until the answering machine switches on and
plays the outgoing message.
display.
8
9
Pick up the telephone handset and press o to record
the outgoing message.
3
4
5
Enter the access code (default 1234).
You hear a confirmation tone.
The functions listed below are available using the
numeric keys.
Press j to end the recording. The outgoing message is
played back.
10Hang up the handset.
11You can exit with j.
6
Hang up to end the remote access.
Answering Machine · Using remote access
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17
4
5
6
7
8
Using [ select ICM REC.TIME.
Confirm with o.
Switch on forwarding
1
Press MENU. RECEPT. SET-UP appears on the
Select the desired recording duration using [.
Confirm with o.
display.
2
3
Select using [ TAD SET-UP.
EN
You can exit with j.
Confirm with o. ICM ON SPEAKER appears on the
display.
Economy Operating Mode
4
Using [ select FORWARD MSGS.
With this function you can identify whether new messages
have been recorded or not from the number of rings. If the
device picks up after the set number of rings, you have
received new messages. If no new messages have been
received, the answering machine switches on after two
more rings than the setting if no new messages have been
received. You can terminate the remote access without
incurring any telephone costs.
Notice
Modifying or Printing Settings
If you already done settings, confirm
ALREADY ENTERED using o. Use [ to
select whether you would like to modify or
delete the settings.
5
6
Confirm with o.
ONE TIME—No forwarding
DAILY—Daily forwarding
1
Press MENU. RECEPT. SET-UP appears on the
display.
Use [ to select from the following settings:
OFF—No forwarding
2
3
Select using [ TAD SET-UP.
Confirm with o. ICM ON SPEAKER appears on the
display.
7
8
Confirm with o.
4
5
6
7
8
Using [ select TOLL SAVER.
Using the numeric keys, enter the time at which the
forwarding is to take place.
Confirm with o.
Switch the function on/off using [.
Confirm with o.
9
Confirm with o.
10 Enter the telephone number to which the received mes-
You can exit with j.
sages are to be forwarded.
11 Confirm with o.
Printing the answering machine
settings
12 You can exit with j.
1
Press MENU. RECEPT. SET-UP appears on the
Modifying the Settings
display.
2
3
Select using [ TAD SET-UP.
Switching Eavesdropping on/off
You can select whether the caller is to be heard when leav-
ing a message or not.
Confirm with o. ICM ON SPEAKER appears on the
display.
4
5
6
Using [ select PRINT SET-UP.
1
Press MENU. RECEPT. SET-UP appears on the
Confirm with o.
display.
Using [ select whether you would like to have a
2
3
4
Select using [ TAD SET-UP.
printout.
Confirm ICM ON SPEAKER with o.
7
Confirm with o.
Using [ select whether the loudspeakers should be
switched on /off when the answering machine is
switched on.
5
6
Confirm with o.
You can exit with j.
Setting the Recording Duration
You can limit the length of the incoming messages and
internal memos.
1
Press MENU. RECEPT. SET-UP appears on the
display.
2
3
Select using [ TAD SET-UP.
Confirm with o. ICM ON SPEAKER appears on the
display.
18
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6 Fax
Unsuitable Documents!
Manual Dialling:
CAUTION!
Dial the desired number using the numeric keypad.
Redial List:
Unsuitable Documents!
Do not insert any documents into the device
that ...
... are wet, have been edited with correction
fluid, are soiled or have a coated surface.
… that are written on with a soft pencil, with
paint, chalk or charcoal.
EN
Press @.
Using ^ select OUTGOING CALLS.
Confirm with o.
Use [ to select an entry from the list of the dialled num-
bers.
Caller List:
… originate from newspapers or magazines
(printing ink).
… that are held together with office or notebook
staples or with tape or glue.
… are pasted with note papers.
… are creased, crumpled or torn.
Press @.
Use ` to select INCOMING CALLS.
Confirm with o.
Use the [ to select an entry from the list of callers.
CLIP Prerequisite
Notice
Calling Line Identification (CLIP)
For this function to work, the Caller Line Iden-
tification (CLIP) must be activated for your tel-
ephone connection (country and network
dependent). The number and name will not be
shown if the caller suppresses his number.
Press j to eject the documents during the transmission
process.
Sending fax
Telephone Book:
1
Insert the documents face up into the document feeder.
The top most document will be fed in first.
1
2
Press m.
Select an entry using [.
Notice
Navigating in the Telephone Book
Enter the starting letters with the numeric
keypad to quickly navigate through the tele-
phone book.
Sending Fax Manually
1
2
3
Insert the document.
Press ß or pick up the telephone handset.
Enter the desired number using the numeric keypad or
select a saved entry.
4
5
Press o. The document will be scanned and transmit-
ted.
After successful transmission, a transmission confirma-
tion appears on the display.
2
3
Set the desired resolution using f x. An arrow on the
display shows the selected setting.
~—Standard (for documents without special features)
f—Fine (for texts with small print or drawings)
x—Photo (for photos).
Direct Inward Dialling or
Selecting Sub-address
Dial the desired number. There are several ways to do
this:
Direct Inward Dialling or Sub-address
You can send a fax to a direct-inward dialling number or a
sub addressor or call from a direct-inward dialling number
or sub address - for example to use a certain service of a fax
database provider. For this purpose, attach the direct-
inward dialling number or sub address with a short dialling
pause to the fax number.
Notice
(IPF¦520): You can only call up the redial list,
caller list and telephone book if a document
is located in the document feeder.
4
Press o.
Fax · Sending fax
19
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1
Enter the desired number using the numeric keypad or
select a saved entry.
Sending Fax Later
If you would like to make use of the lower telephone tariffs
or if the recipient can be reached at some specific time
only, you can send the fax at a later time—within 24 hours.
2
3
4
Press @.
Enter the direct-inward dialling number or sub address.
Press o. The direct-inward dialling number or sub
EN
1
2
Insert the document.
address is dialled only after a short pause.
Press MENU. RECEPT. SET-UP appears on the
display.
Sending to Multiple Recipi-
ents (= Broadcasting)
3
4
5
6
7
Select using [ TX FROM MEMORY.
Confirm with o.
Broadcast Transmissions
Using [ select NEW SETTING.
You can send one fax to multiple recipients in succession.
Confirm with o. The document is now read.
Enter the time, at which the document should be trans-
Entering Recipients Individually
1
mitted, e.g. 14 00 for 2 pm. Confirm with
o
.
Insert the document.
8
9
Enter the desired number using the numeric keypad or
select a saved entry.
2
Press MENU. RECEPT. SET-UP appears on the
display.
Press o twice.
3
4
5
6
7
Select using [ TX FROM MEMORY.
10Using [ select whether the current settings should be
Confirm with o.
printed or not.
Using [ select NEW SETTING.
Confirm with o. The document is now read.
11Confirm with o.
12Confirm YES if the settings are correct using o.
Accept the displayed time using o or enter the time at
13The device goes into standby mode and transmits the
fax at the entered time. TX FROM MEMORY appears
on the display.
which the document is to be transmitted.
8
9
Enter the desired number using the numeric keypad or
select a saved entry.
Modifying the Settings
Confirm with o.
10 Enter the next telephone numbers. You can enter up to
1
Press MENU. RECEPT. SET-UP appears on the
10 recipients.
display.
11 Confirm with o.
2
3
4
5
6
7
8
Select using [ TX FROM MEMORY.
12 Using [ select whether the current settings should be
Confirm with o.
printed or not.
Using [ select CHANGE.
13 Confirm with o.
Confirm with o.
14 Confirm YES if the settings are correct using o.
15 The device transmits the fax message successively to all
Enter the time and confirm using o.
Change the number and confirm using o.
recipients.
Transmission to Multiple Recipients
Using [ select whether the current settings should be
Notice
printed or not.
Transmission to Multiple Recipients
9
Confirm with o.
If your device cannot reach a recipient, the fax
message is sent to the other recipients. After the
device has called all recipients, it once again dials
the numbers that previously could not be reached.
10Confirm YES if the settings are correct using o.
Deleting Settings
1
Press MENU. RECEPT. SET-UP appears on the
display.
Modifying or Printing Settings
1
2
3
4
5
6
7
8
Select using [ TX FROM MEMORY.
Press MENU. RECEPT. SET-UP appears on the
Confirm with o.
display.
Select using [ DELETE.
Confirm with o.
2
3
4
Select using [ TX FROM MEMORY.
Confirm with o.
Using [ select YES.
Confirm with o.
Using [ select from the following settings and con-
firm using o:
Using [ select whether the current settings should be
PRINT SETTINGS – Printout of the settings
CHANGE—Changes to the time and telephone
number
printed or not.
9
Confirm with o.
DELETE – Resetting the settings
10Confirm YES if the settings are correct using o.
20
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Assign an Entry
Fax Reception
Fax Reception
1
Press MENU. RECEPT. SET-UP appears on the
Received faxes are printed out immediately. If no paper or
display.
no ink cartridge is inserted, the device saves incoming fax
2
Confirm with o. RECEPTION MODEappears on the
messages. The _-display flashes. If you insert paper or a
display.
new ink cartridge, the saved messages are printed.
EN
Message Memory Full
3
4
5
6
7
Select using [ BLACK LIST.
If the message memory is full, no additional messages can
be received. Follow the specifications in the technical data.
Confirm with o.
Select using [ NEW NUMBER.
Confirm with o.
Polling Faxes
With the fax polling function, you can retrieve faxes that
lie ready in the dialled device.
Enter the telephone number from which you do not
wish to receive a fax.
8
9
Confirm with o.
Using [ select if you would like save further entries.
Polling Faxes Directly
10You can exit with j.
1
Press MENU. RECEPT. SET-UP appears on the
display.
Modifying an Entry
2
3
4
5
Select using [ POLLING RX.
1
Press MENU. RECEPT. SET-UP appears on the
Confirm with o.
display.
Confirm NEW SETTING with o.
2
Confirm with o. RECEPTION MODEappears on the
display.
Accept the displayed time using o or enter the time at
which the document is to be polled.
3
4
5
6
7
Select using [ BLACK LIST.
Confirm with o.
6
7
Enter the desired number using the numeric keypad or
select a saved entry.
Select using [ MODIFY NUMBER.
Confirm with o.
Confirm with o.
POLL RX appears in the display with the time at which
the document is polled.
Using [ select the telephone number that you would
like to modify.
8
9
Confirm with o.
Modifying the Settings
Modify the saved number.
1
Press MENU. RECEPT. SET-UP appears on the
10Confirm with o.
display.
2
3
4
Select using [ POLLING RX.
Deleting an Entry
Confirm with o.
1
Press MENU. RECEPT. SET-UP appears on the
Using [ select from the following settings and con-
display.
firm using o:
2
Confirm with o. RECEPTION MODEappears on the
CHANGE—Changes to the time and telephone
display.
number
DELETE – Resetting the settings
3
4
5
6
7
8
9
Select using [ BLACK LIST.
Confirm with o.
Select using [ DELETE NUMBER.
Confirm with o.
Selective Spam Filter
You can store ten telephone numbers, which are ignored
Using [ select the number you would like to delete.
Confirm with o.
when a fax is received from them. The device rings but the
device does not receive a fax.
Clip Prerequisite Short
Using [ select YES and confirm with o.
Notice
Print List
Calling Line Identification (CLIP)
For this function to work, the Caller Line Iden-
tification (CLIP) must be activated for your tel-
ephone connection (country and network
dependent).
1
Press MENU. RECEPT. SET-UP appears on the
display.
2
Confirm with o. RECEPTION MODEappears on the
display.
3
4
5
6
Select using [ BLACK LIST.
Confirm with o.
Select using [ PRINT LIST.
Confirm with o. The list is printed.
Fax · Fax Reception
21
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7 Copier
20 A5/A4 Documents
Use documents with sizes A5 or A4 with 60 to 100 g/m2
8
9
Using the numeric keys, enter how many copies of the
document (max. nine copies) you would like to make.
Press o. The copy is created.
weight. You can insert up to 20 documents at a time.
EN
Inserting Documents
1
Insert the documents face up into the document feeder.
The top most document will be fed in first.
2
3
Press o.
Set the desired resolution using f x.
TEXT—For documents without special features.
PHOTO—For photos
Copying a Document
Making a Copy
Press o.
Creating Multiple Copies
1
Using the numeric keys, enter how many copies of the
document (max. nine copies) you would like to make.
2
Press o. The copy is created.
Making Copies with Custom Set-
tings
1
2
3
4
Press MENU.
Using [ select the quality for the copy.
Confirm with o.
Using [ select whether to reduce or enlarge the doc-
ument in size when copying. You can enlarge to 200
per cent or reduce to 50 per cent.
5
6
7
Confirm with o.
Using [ select from the displayed contrast settings.
Confirm with o.
22
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8 SMS
Function is not supported in all countries and networks
6
7
Confirm with o.
(Function is not supported in all countries and
networks)
Enter the desired number using the numeric keypad or
select a saved entry.
EN
8
9
Confirm with o.
SMS Requirements
CLIP for SMS
In some countries you can set whether you would like
to be informed about successfully sent SMS messages.
Select from the options displayed using [ and con-
firm using o.
Your device is preset for using the SMS (Short Messaging
Service) services. Caller Line Identification (CLIP) must be
activated for the SMS to work. It is possible that you will not
be able to send and receive SMS messages from a private
10In some countries you can also send SMS messages to
an extension number or sub address.
branch exchange (depending on the country and network).
SMS with Secret Number
Select the SMS message to be sent to the main line
Notice
using [ TERMINAL NO.NOand confirm using o..
SMS with Secret Number
11Using [ select YESto send the message. Select NOto
Should you face problems in sending SMS, the
reason for the same could be that you are using
a secret number or that the device is connected
re-edit the message.
Notice
to an old ISDN System.
After sending, you can save the SMS. Using [
select YES and confirm with o. The SMS is
saved in the SMS SENT folder.
SMS Requirements
Notice
SMS Requirements
Ask your telephone service provider ...
... whether you must register for the SMS Service.
... to which mobile telephone service providers
you can send SMS
... which costs are applicable.
SMS Messages to E-Mail
Function is not supported in all countries and networks
(Function is not supported in all countries and
networks)
You can send SMS messages to an e-mail address.
1
2
3
4
Press _.
... which functions are available.
Use [ to select EMAIL TYPE.
Confirm with o.
Sending SMS
Enter the e-mail address or press m and select a saved
No originals in the document feeder
entry using [.
Notice
Notice
No Originals in the Document Feeder
Make sure that no originals are present in the
document feeder.
In this step, entries must be saved in the tel-
ephone book in order for you to be able to
select.
1
2
3
Press _.
Confirm SEND SMS with o.
Notice
In some countries, you can send SMS messages to an e-
mail address (EMAIL TYPE) or a fax number (FAX
TYPE).
Enter the @ sign using 1.
E-Mail addresses must not contain a space.
To send an SMS message to a telephone number select
[ SMS TYPE and confirm using o.
5
6
7
8
Confirm with o.
Enter the text as described under Sending SMS.
Confirm with o.
4 SMS TEXTappears on the display with the maximum
number of characters for the SMS message.
5
You can enter characters using the numeric keys (see
button labels).
Using [ select YESto send the message. Select NOto
re-edit the message.
9
Press o. The message is sent.
Notice
You can enter special characters using 0.
Enter special characters using * or #.
Using f x switch the input area between
small and capital letters.
You can move the cursor using u.
Use C to delete individual characters.
Press and hold C (at least two seconds) to
delete the entire text.
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23
6
7
8
9
Using [ select the SMS that you would like to send.
Confirm with o.
SMS Messages to Fax
Function is not supported in all countries and networks
(Function is not supported in all countries and
networks)
Using [ select SEND.
Confirm with o. The selected SMS is sent.
You can send SMS messages to a fax number.
EN
1
2
3
4
5
6
Press _.
Receiving SMS
Use [ to select FAX TYPE.
Confirm with o.
Receiving/saving SMS
SMSs received are saved and can be printed subsequently.
Your device can store up to 30 SMSs.
Enter the text as described under Sending SMS.
Confirm with o.
Reading SMS
Enter the desired number using the numeric keypad or
select a saved entry.
When a new SMS is received, the _ symbol lights up.
1
2
3
4
5
6
7
8
9
Press _.
7
8
Confirm with o.
Select using [ SMS RECEIVED.
In some countries you can also send SMS messages to
an extension number or sub address.
Confirm with o.
Select the SMS message to be sent to the main line
using [ TERMINAL NO.NOand confirm using o..
Select using [ DISPLAY LIST.
Confirm with o.
9
Using [ select YESto send the message. Select NOto
re-edit the message.
Using [ select the SMS that you would like to read.
Press >. The SMS is displayed.
Press u to stop the automatic display.
Select another SMS using [.
10 Press o. The message is sent.
Direct Inward Dialling or Select-
ing Sub-address
Function is not supported in all countries and networks
Editing SMS
You can add text to an SMS and save.
(Function is not supported in all countries and
networks)
With a sub-address, you send an SMS message to a certain
fax machine that is connected to a telephone line along
with several other devices.
1
2
3
4
5
When reading the SMS, press o.
Select using [ EDIT.
Confirm with o.
1
2
3
4
5
Press _.
Add or delete characters.
Confirm with o.
Confirm SEND SMS with o.
Enter the text as described under Sending SMS.
Press o.
The SMS is saved.
Enter the desired number using the numeric keypad or
select a saved entry.
Forwarding SMS
You can forward the read SMS to other persons.
1
2
3
4
6
7
Confirm with o.
For the relevant SMS, press o.
Select using [ SEND.
Confirm with o.
Using [, select YES to activate the extension or sub
address (TERMINAL NO.).
8
9
Confirm with o.
Enter the desired number using the numeric keypad or
select a saved entry.
Enter the direct-inward dialling number or sub address.
10 Confirm with o.
5
Confirm with o.
11 Using [ select YESto send the message. Select NOto
The SMS is forwarded.
re-edit the message.
12 Press o. The message is sent.
Calling the sender of the SMS
You can call the sender of the SMS.
1
2
3
4
Sending saved SMS
For the relevant SMS, press o.
1
Press _.
Using [ select TELEPHONE CALL.
Confirm with o. The connection is established.
2
Using [ select SMS RECEIVED, SMS SENT or
SMS WRITTEN.
Pick up the handset, when LIFT HANDSET appears
3
4
5
Confirm with o.
on the display.
Using [ select DISPLAY LIST.
5
Hang up to end the call.
Confirm with o.
24
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Replying an SMS
You can add text to a received SMS and reply to the sender.
Deleting SMS
If the message memory is full, the device cannot receive
any more messages. Delete SMS messages to free up mem-
ory.
Your device can save 30 received SMSs, 5 composed and
sent SMSs and 5 templates, which are not yet sent.
SMS Deletion Introduction
1
2
3
4
5
6
For the relevant SMS, press o.
Select using [ ANSWER.
Confirm with o.
EN
You can modify the message, or add text to it.
Confirm with o.
1
2
Press _.
Using [ select SMS RECEIVED, SMS SENT or
Using [ select YESto transmit the SMS or NOto edit
SMS WRITTEN.
the SMS.
3
4
5
6
7
8
9
Confirm with o.
7
Confirm with o. The SMS is sent back to the sender.
Using [ select DISPLAY LIST.
Confirm with o.
Composing SMS
Using [ select the SMS that you would like to delete.
Confirm with o.
You can enter and save SMSs without sending them. These
SMSs are saved as SMS WRITTEN. You can save up to five
SMS WRITTEN.
Using [ select DELETE.
Confirm with o. The selected SMS is deleted.
1
2
3
4
Press _.
Using [ select WRITE SMS.
Confirm with o.
Modifying the Settings
Changing Transmitting and
Receiving Numbers
All numbers that you need to send and receive SMSs are
stored in your device. In case you moved to another tele-
phone service provider, you must change these numbers.
You can enter characters using the numeric keys (see
button labels).
Notice
You can enter special characters using 0.
Enter special characters using * or #.
Using f x switch the input area between
small and capital letters.
1
2
3
4
5
6
7
8
9
Press _.
Using [ select CONFIGURATION.
Confirm with o.
You can move the cursor using u.
Use C to delete individual characters.
Press and hold C (at least two seconds) to
delete the entire text.
Select using [ SERV.CENTRE NO..
Confirm with o.
Select using [ TX SERV. CENTRE.
Enter the number for sending SMS messages.
Confirm with o.
5
Confirm with o. The SMS is saved.
Printing SMSs
Select using [ RX SERV. CENTRE.
1
Press _.
10Enter the number for receiving SMS messages.
11Confirm with o.
2
Using [ select SMS RECEIVED, SMS SENT or
SMS WRITTEN.
12You can exit with j.
3
4
5
6
7
8
9
Confirm with o.
Switching off Audio Signal for SMS
Reception
Select using [ DISPLAY LIST.
Confirm with o.
The reception of an SMS is indicated by a notification
tone. You can switch this notification tone off.
Using [ select the SMS that you would like to print.
Confirm with o.
1
2
3
4
5
6
Press _.
Select using [ PRINT.
Using [ select CONFIGURATION.
Confirm with o.
Confirm with o. The selected SMS is printed.
Print list of all SMS messages ljet
3
Notice
Using [ select SMS RX ADVICE.
Confirm with o.
You can print a list of all SMS messages in the
selected folder, if you select PRINT LIST
instead of DISPLAY LIST using [.
Using [ select whether notification tone for the
reception of SMS is to be on or not.
7
8
Confirm with o.
You can exit with j.
SMS · Composing SMS
25
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Set the sub address (Terminal ID)
of the device
Function is not supported in all countries and networks
(Function is not supported in all countries and
networks)
EN
If you have several devices with an SMS function con-
nected to one telephone line, you can assign sub-addresses
to these devices. You can then send SMS messages to a spe-
cific device. You can assign your device it’s own sub
address.
1
2
3
4
5
6
Press _.
Using [ select CONFIGURATION.
Confirm with o.
Select using [ TERMINAL NO..
Confirm with o.
Enter the sub address.
The sender can send an SMS message directly to this
device by appending the sub-address to the telephone
number.
7
Confirm with o.
Printing SMS Settings
1
2
3
4
5
Press _.
Using [ select CONFIGURATION.
Confirm with o.
Select using [ PRINT CONFIG..
Confirm with o.
The settings are printed.
26
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P9ress MSENeUttotopienn tghe sfunction menu. Page through
Calling Ijet
3
Menu Functions
Selecting the Country
[ menu entries. Confirm the selected function with o.
Select further functions using [ or o. Press C to return
to the previous menu level. Press j to close the menu and
Setting the Country Correctly
CAUTION!
EN
Setting the Country Correctly!
return to the starting mode.
Printing the Functions List
You must set the country in which you are oper-
ating the device. Otherwise your device is not
adapted to the telephone network. If your coun-
try is not included in the list, you must select a
different setting and use the correct telephone
cable for the country. Consult your retailer.
Notice
Printing the Functions List
You can print the menu overview using MENU
and 2.
Reset When Setting the Country
Entering the Date and Time
CAUTION!
1
Press MENU. RECEPT. SET-UP appears on the
Settings will be Deleted!
display.
When you select a new country, all settings are
reset to the factory defaults for that country.
Saved data remains intact. Check the number
entered for the header.
2
3
4
5
6
7
Select using [ FAX SET-UP.
Confirm with o.
Confirm DATE AND TIME with o.
Select using [ SET DATE/TIME.
Confirm with o.
1
Press MENU. RECEPT. SET-UP appears on the
display.
Enter the date (two digits each) e.g.
2
3
4
5
6
Select using [ INSTALLATION.
080608 for 08.06.08.
Confirm with o.
8
9
Enter the time, e.g. 1400 for 2 pm.
Using [ select COUNTRY SET-UP.
Confirm with o.
Confirm with o.
10 You can exit with j.
Use [ to select the country in which you are operat-
Notice
ing the device.
Format of Time and Date
7
Confirm with o.
Select further settings in step 5 using [
DATE FORMAT—Change the date format
Entering Name and Fax
Number
HOUR FORMAT—Change the time format (12/
24 clock).
Time and Date After Short Power Failure
a
Your name and your number are transmitted together with
the date, time and page number. The position of the infor-
mation can be changed.
Notice
Time and Date After a Short Power
Failure
If SET DATE/TIME appears in the display,
you must adjust the date and time.
Entering Name
1
Press MENU. RECEPT. SET-UP appears on the
1 Press MENU and confirm using o.
2 Enter the date and time with the numeric keys.
3 Confirm with o.
display.
2
3
4
5
Select using [ INSTALLATION.
Confirm with o.
Selecting the Language
Confirm STATION NAME with o.
Enter your name. You can enter characters using the
numeric keys (see key labels). Enter special characters
using # or *. For this purpose, press the relevant
key several times until the desired character or special
character appears on the display.
1
Press MENU. RECEPT. SET-UP appears on the
display.
2
3
4
5
6
7
8
Select using [ INSTALLATION.
Confirm with o.
6
7
Confirm with o.
Using [ select LANGUAGE.
Confirm with o.
You can exit with j.
Use [ to select the desired display language.
Confirm with o.
You can exit with j.
Settings · Entering the Date and Time
27
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Entering Number
Setting Page Adjustment
Incoming faxes will be printed out somewhat reduced in
size so that no information is lost.
1
Press MENU. RECEPT. SET-UP appears on the
display.
2
3
4
5
6
Select using [ INSTALLATION.
1
Press MENU. RECEPT. SET-UP appears on the
EN
Confirm with o.
display.
Select using [ STATION NUMBER.
Confirm with o.
2
3
Select using [ FAX SET-UP.
Confirm with o. DATE AND TIME appears on the
display.
Enter your number. Using * you can enter a plus
sign for international telephone numbers.
4
5
6
7
8
Select using [ PRINTER PARAM..
7
8
Confirm with o.
Confirm with o.
You can exit with j.
Using [ select REDUCTION.
Confirm with o.
Entering Print Position
Using [ select the value of the page adjustment or
switch the page adjustment off using NO..
You can set whether your name, your number, date and
time should be transmitted to appear outside the transmit-
ted page (page contents) or within the transmitted page.
9
Confirm with o.
Adjusting Volume Level
1
Press MENU. RECEPT. SET-UP appears on the
display.
Setting the Volume of the Ring
Tone
You can set the volume of the ring tone or switch the ring
tone off.
2
3
Select using [ FAX SET-UP.
Confirm with o. DATE AND TIME appears on the
display.
4
5
6
7
8
Select using [ VARIOUS SETT..
1
Press MENU. RECEPT. SET-UP appears on the
Confirm with o.
display.
Select using [ FAX HEADER.
Confirm with o.
2
Confirm with o. RECEPTION MODEappears on the
display.
Use [ to select from the following settings:
OUTSIDE—Print position outside the transmitted
page
3
4
5
Select using [ RING VOLUME.
Confirm with o.
Select the desired volume using [ or switch the ring-
INSIDE—Print position within the transmitted page
ing off using DISABLED.
9
Confirm with o.
6
7
Confirm with o.
10 You can exit with j.
You can exit with j.
Setting the Volume of the Built-in
Buzzer
Setting the Contrast
For sending fax messages, you can select different contrast
levels.
The built in buzzer warns you of a faulty operation, when
e.g. a wrong key is pressed. You can set the volume of the
built-in buzzer, or switch the buzzer off.
1
Press MENU. RECEPT. SET-UP appears on the
display.
2
3
Select using [ FAX SET-UP.
1
Press MENU. RECEPT. SET-UP appears on the
display.
Confirm with o. DATE AND TIME appears on the
display.
2
3
Select using [ FAX SET-UP.
4
5
6
7
8
Select using [ VARIOUS SETT..
Confirm with o. DATE AND TIME appears on the
Confirm with o.
display.
Select using [ CONTRAST.
Confirm with o.
4
5
6
7
8
Select using [ VARIOUS SETT..
Confirm with o.
Use [ to select from the following settings:
NORMAL—For all types of originals (even white text
on black background)
Using [ select BUZZER VOLUME.
Confirm with o.
DARK—For darker printouts
Select the desired volume using [ or switch the
LIGHT—For brighter printout
buzzer off using DISABLED.
9
Confirm with o.
9
Confirm with o.
10 You can exit with j.
10You can exit with j.
28
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5
Use [ to select from the following settings:
NO—Faxes are received with prior ringing.
YES—Faxes are received without prior ringing.
Setting the fax switch
(IPF¦520)
Type Basic
6
7
Confirm with o.
The built-in fax switch of your device distinguishes
between fax messages and telephone calls. Faxes are
received automatically. You can set whether faxes will be
received automatically or manually.
You can exit with j.
EN
Receiving faxes manually
1
Press MENU. RECEPT. SET-UP appears on the
Select manual reception under reception mode of the fax
switch (MANUAL). The device will not receive faxes on its
own. You can start fax reception manually, by pressing o.
This setting is useful, when you want to receive faxes via a
modem connected to a computer.
display.
2
3
4
Press o.
Confirm RECEPTION MODE with o.
Use [ to select from the following settings:
AUTOMATIC—Faxes are received automatically.
MANUAL—Faxes are received only on additional tele-
phones. Please read the chapter Connecting Additional
Devices on Page . 34
Setting the fax switch
Type (mit Telefon)
3
(IPF¦525, IPF¦555)
The built-in fax switch of your device distinguishes
between fax messages and telephone calls. Faxes are auto-
matically received, telephone calls can be received—even
on additionally connected devices. While the device is
checking the call, it continues to ring.
In addition, you can set whether after a certain number of
rings you will receive the call or whether the answering
machine should switch on.
5
Setting the timer
For the reception mode AUTOMATICyou can set whether
the device is to ring before it picks up. This makes it pos-
sible for you to receive faxes silently at night without get-
ting disturbed.
1
Press MENU. RECEPT. SET-UP appears on the
Setting the Fax Reception Mode
Setting the Fax Reception Mode
You have the following options available (model depend-
ent): The selected fax reception mode appears on the dis-
play.
display.
2
Confirm with o. RECEPTION MODEappears on the
display.
3
4
5
6
7
Select using [ SILENT RX.
Confirm with o.
1
Press MENU. RECEPT. SET-UP appears on the
display.
Using [ select DAILY.
Confirm with o.
2
3
4
5
Press o.
Confirm RECEPTION MODE with o.
Using [, select the desired reception mode.
Confirm with o.
Enter the time at which the ring tones are to be
switched off (night mode) e,g, 22 00 for 10
pm.
8
9
Confirm with o.
Reception Mode AUTOMATIC
Fax Mode
Enter the time at which the ring tones are to be
In this mode, the device will ring for as many times as you
have set using the RINGS NUMBER function (also see
chapter Setting the Number of Rings, page ). Then the fax
reception switches on. You should select this mode if you
primarily receive faxes at your device.
switched on (day mode) e,g, 06 00 for 6 am.
10 Confirm with o.
11 You can exit with j.
Special settings
Reception Mode MANUAL
Manual Mode
In this mode, fax transmissions are not automatically
Silent Fax Reception
received by the device. You can start the fax reception man-
For the reception mode AUTOMATICyou can set whether
the device is to ring before it picks up. This makes it pos-
sible for you to receive faxes silently without getting dis-
turbed.
ually by pressing
o
when the fax signal sounds or after the
interlocutor has called. This setting is useful, when you want
to receive faxes via a modem connected to a computer.
Reception Mode PHONE/FAX
1
Press MENU. RECEPT. SET-UP appears on the
TEL/FAX Mode
display.
In this mode, the device checks whether the incoming call
is a fax or telephone call after a set number of rings (setting
RINGS NUMBER) . The device will automatically receive
fax transmissions. While the device is checking the call, it
continues to ring. After the set number of rings (FAX/
TEL TIMER), the device will take over the call and auto-
matically receive a possible silent fax transmission.
2
Confirm with o. RECEPTION MODEappears on the
display.
3
4
Select using [ SILENT RX.
Confirm with o.
Settings · Setting the fax switch
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29
Reception Mode TAD/FAX
Changing the Number of Rings
Notice
For the reception mode AUTOMATIC, PHONE/FAX or
TAD/FAX you can set how many times the device is to
ring before it picks up. After these many number of rings
the fax (AUTOMATIC, PHONE/FAX mode) or the
answering machine (TAD/FAX mode) switches on.
Recording the Outgoing Message
This mode is only available only if an outgoing
message has already been recorded.
EN
EXT/Answering Machine Mode
1
Press MENU. RECEPT. SET-UP appears on the
You should set the device to this mode if you have addi-
display.
tional devices connected to the EXT socket of your device.
If an additionally connected answering machine receives a
call, your device will check to determine whether or not the
incoming call is a fax transmission. If the device receives a
fax signal, it switches the answering machine off and
2
Confirm with o. RECEPTION MODEappears on the
display.
3
4
5
6
7
Select using [ RINGS NUMBER.
Confirm with o.
receives the fax transmission.
Answering Machine
Select the desired number of rings using [.
Confirm with o.
If you do not have an answering machine connected or if a
connected answering machine does not accept the call, the
device will take over the call after a set number of rings (set-
ting RINGS NUMBER) and automatically receive any pos-
sible fax transmission being sent.
You can exit with j.
Setting the Ring Duration
Fax Switch
1
Function is not supported in all countries and networks
Notice
(Function is not supported in all countries and
networks)
Fax at Additional Telephone
If you pick up at an additional device and hear
that you are receiving a fax (whistling tone or
silence), you can start the fax reception by press-
ing *5 on the additional telephone or
pressing o on the device. To use this function,
additional telephones must be set to the tone
dialling mode (DTMF/MFV tones) (for this
purpose see the operating manual of your addi-
tional telephone).
For the receiving mode PHONE/FAX you can set how
long the device should ring before the device detects that it
is a telephone call (no fax).
1
Press MENU. RECEPT. SET-UP appears on the
display.
2
3
Select using [ INSTALLATION.
Confirm with o. STATION NAME appears on the
display.
4
5
6
7
8
9
Select using [ TEL.LINE SETUP.
Confirm with o. LINE TYPEappears on the display.
Using [ select FAX/TEL TIMER.
Confirm with o.
Setting the Timer
For the reception mode PHONE/FAX or TAD/FAX you
can set when the device is to ring before it picks up. This
makes it possible for you to receive faxes silently at night
without getting disturbed.
Select the desired ring duration in seconds using [.
Confirm with o.
1
Press MENU. RECEPT. SET-UP appears on the
10You can exit with j.
display.
2
Confirm with o. RECEPTION MODEappears on the
Silence recognition by the answer-
ing machine
display.
3
4
5
6
7
Select using [ SILENT RX.
Confirm with o.
If nothing is said when the answering machine is switched
on, you can adjust after what length of time the answering
machine automatically switches off.
Using [ select DAILY.
Confirm with o.
Notice
Enter the time at which the ring tones are to be
switched off (night mode) e,g, 22 00 for 10
pm.
Pause Duration set on External Answer-
ing Machine
Please note when plugged into an external
answering machine that the pause duration on
the device is shorter than the time on the exter-
nal answering machine.
8
9
Confirm with o.
Enter the time at which the ring tones are to be
switched on (day mode) e,g, 06 00 for 6 am.
10 Confirm with o.
1
Press MENU. RECEPT. SET-UP appears on the
11 You can exit with j.
display.
2
3
Select using [ INSTALLATION.
Confirm with o. STATION NAME appears on the
display.
30
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4
5
6
7
8
9
Select using [ TEL.LINE SETUP.
Confirm with o. LINE TYPEappears on the display.
Using [ select SILENCE LAPSE.
Confirm with o.
Printing Transmission Report
Printing Transmission Report
After every transmission, the device prints out a transmis-
sion report. If a transmission error occurs, an error report
is printed out. You can switch off printing of the transmis-
sion report.
EN
Using o select from the displayed values.
Confirm with o.
1
Press MENU. RECEPT. SET-UP appears on the
display.
10 You can exit with j.
Special Settings
Silent Fax Reception
2
3
Select using [ FAX SET-UP.
Confirm with o. DATE AND TIME appears on the
display.
4
5
6
7
8
Select using [ VARIOUS SETT..
Confirm with o.
For the reception mode PHONE/FAX or TAD/FAX you
can set whether the device is to ring before it picks up. This
makes it possible for you to receive faxes silently without
getting disturbed.
Using [ select TX REPORT.
Confirm with o
Using [ select:
1
Press MENU. RECEPT. SET-UP appears on the
YES– Transmission report is always printed after each
transmission.
display.
2
Confirm with o. RECEPTION MODEappears on the
FOR FAILED TX – Transmission report is printed
only after a transmission error.
display.
NO – Printing of the transmission report switched off.
3
4
5
Select using [ SILENT RX.
9
Confirm with o.
Confirm with o.
10You can exit with j.
Use [ to select from the following settings:
NO—Faxes are received with prior ringing.
YES—Faxes are received without prior ringing.
Printing Fax Journal
Fax Journal
6
7
Confirm with o.
The fax journal is a list of the last ten faxes sent and
received.
You can exit with j.
1
Press MENU. RECEPT. SET-UP appears on the
Receiving Faxes Manually
display.
Select manual reception under reception mode of the fax
switch (MANUAL). The device will not receive faxes on its
own. You can start fax reception manually, by pressing o
after lifting the handset. This setting is useful, when you
want to receive faxes via a modem connected to a compu-
ter.
2
3
4
5
Select using [ PRINT REPORT.
Confirm with o.
Using [ select ACTIVITY REPORT.
Confirm with o. The fax journal is now printed.
Printing Broadcasting Report
Printing Lists
1
Press MENU. RECEPT. SET-UP appears on the
display.
Printing Call Log
The call log contains the last 50 dialled numbers.
2
3
4
5
Select using [ PRINT REPORT.
Confirm with o.
Using [ select LAST BROADCAST.
1
Press MENU. RECEPT. SET-UP appears on the
display.
Confirm with o. The broadcast transmission report is
printed out.
2
3
4
5
Select using [ PRINT REPORT.
Confirm with o.
Printing Reports Immediately
Using [ select CALLER ID LIST.
Confirm with o. The caller list will be printed.
You can print reports immediately irrespective of the set-
tings selected for the printing of reports.
1
Press MENU. RECEPT. SET-UP appears on the
display.
2
3
4
5
Select using [ PRINT REPORT.
Confirm with o.
Using [ select if and which report is to be printed.
Confirm with o. The printing commences.
Settings · Printing Lists
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31
8
9
Use [ to select from the following settings:
AUTOMATIC - the text which exceeds the page length
is printed onto a new page, provided it is longer than
8mm.
Printing Settings
You can print an overview of all device settings.
1
Press MENU. RECEPT. SET-UP appears on the
NO - the text which exceeds the page length is not
printed.
display.
EN
2
3
Select using [ FAX SET-UP.
YES - the text which exceeds the page length is always
printed onto a new page.
Confirm with o.
Confirm with o. DATE AND TIME appears on the
display.
4
5
Using [ select PRINT SET-UP.
Confirm with o. The current settings are printed.
Starting Initial Installation
1
Press MENU and 1
2
The initial installation commences.
Eavesdropping while Con-
nection is Established
You can eavesdrop while the connection is establish.
1
Press MENU. RECEPT. SET-UP appears on the
display.
2
3
Select using [ INSTALLATION.
Confirm with o. STATION NAME appears on the
display.
4
5
6
7
8
Select using [ TEL.LINE SETUP.
Confirm with o. LINE TYPEappears on the display.
Using [ select LINE MONITOR.
Confirm with o.
Using [ select whether the speaker should be
switched on while establishing the connection or not .
9
Confirm with o.
Set Up Receipt of Longer
Documents
With this function, you can apply settings whereby docu-
ments which are longer than the current paper size are
automatically printed on a new page upon receipt.
1
Press MENU. RECEPT. SET-UP appears on the
display.
2
3
Select using [ FAX SET-UP.
Confirm with o. DATE AND TIME appears on the
display.
4
5
6
7
Using [ select PRINTER PARAM..
Confirm with o.
Using [ select SURPLUS.
Confirm with o.
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10Telephone Lines and Additional Devices
Voice-Mailbox
(IPF¦525, IPF¦555)
Configuring Telephone Lines
and Services
Type 3 (mit Telefon)
EN
You cannot simultaneously use the answering machine
facility of your telephone service provider (= voice-mail
box) and receive faxes on your devices. Get the mail-box
function for your telephone connection disabled or set the
number of rings for the fax switch to less than 5. When the
fax switch accepts the call, the mail-box of the service pro-
vider does not step in. Contact your telephone service pro-
vider (also see Chapters "Settings/Setting the Fax Switch").
DSL Connection
DSL Connection
In the event that you use a DSL modem: Connect the
device to the slot intended for analogue telephones/fax
machines! For additional information, please consult the
operating manual of your DSL system. Ask your telephone
or internet service provider if necessary.
ISDN Connection
Your device is an analogue fax device (Group 3). It is not
an ISDN device (Group 4), and therefore it cannot be
operated directly on an ISDN connection. In order to do
this, you need either an analogue adapter or a connection
for analogue terminals. Details for ISDN connections can
be found in the instructions provided with the terminal
adapter or the dial-up router.
PABX Systems
ISDN Connection
Private branch exchanges (PABX) are typical in many
offices and some households. You must dial an outside line
access code in order to get a connection to the public tele-
phone network (PSTN) from a PABX.
Additional Telephone No Extension
Notice
Additional Telephone No Extension
An additional telephone connected to the device
on a telephone socket is not considered an exten-
sion.
Selecting the Dialling Process
In some countries you can set the dialling process to pulse
dialling (IWV) or tone dialling (MFV, DTMF tones).
Tone Dialling Disabled
1
Press MENU. RECEPT. SET-UP appears on the
Notice
display.
Tone Dialling Disabled
Use pulse dialling (IWV), only if the tone dial-
ling process (MFV) is disabled for your link.
2
3
Select using [ INSTALLATION.
Confirm with o. STATION NAME appears on the
display.
4
5
6
Select using [ TEL.LINE SETUP.
1
Press MENU. RECEPT. SET-UP appears on the
display.
Confirm with o. LINE TYPEappears on the display.
2
3
Select using [ INSTALLATION.
Confirm with o. The display shows e.g.: PUB-
LIC(PSTN).
Confirm with o. STATION NAME appears on the
display.
7
8
9
Select using [ PRIVATE(PBX).
4
5
6
7
8
9
Select using [ TEL.LINE SETUP.
Confirm with o. LINE TYPEappears on the display.
Select using [ DIAL MODE.
Confirm with o.
Confirm with o.
10You can exit with j.
Confirm with o.
The device is now setup for the PABX operation. You must
enter the outside line access code for the connection to the
public telephone network. This is mostly 0.
Use [ to select the desired dialling process.
Confirm with o.
Notice
Voice-Mailbox
Incorrect Outside Line Access Code
Type Basic
(IPF¦520)
For older telephone systems, the outside line
access code can be R (= FLASH). Read how to
switch this function on in the next section. If the
connection to the public telephone network is
not possible, contact your telephone system sup-
plier.
You cannot simultaneously use the answering machine
facility of your telephone service provider (= voice-mail
box) and receive faxes on your devices. Get the mailbox
function for your telephone connection deactivated. When
the fax switch accepts the call, the mail-box of the service
provider does not step in. Enquire with your telephone
service provider.
Telephone Lines and Additional Devices · Configuring Telephone Lines and Services
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33
Switch on the Flash Function for
the Extension
Connection to the Telephone Line
Order of Connections
In order for the fax switch to function, the device must be
first in the series if multiple devices are connected to the
For older telephone systems, the outside line access code
can be R (= FLASH). Only in this setting can a connection
to the public telephone network be made. With the flash
function switched on, a flash signal is triggered with the R
key.
same telephone socket. Follow the correct order.
Connection to the First Telephone Socket
EN
Notice
Connection to the First Telephone
Socket
If you have multiple telephone sockets for the
same telephone line, the device must be con-
nected to the first telephone socket.
Notice
Outside Line Access Code is Automati-
cally Dialled
Store telephone numbers in the telephone book
at the beginning using R to automatically estab-
lish a connection to the public telephone net-
work. By pressing the R key, E appears on the
display.
UsingAdditionalTelephones
(Easylink)
Easylink
With the Easylink function you can control your device
with additional telephones. To use this function, addi-
tional telephones must be set to the tone dialling mode
(DTMF/MFV tones) (for this purpose see the operating
manual of your additional telephone).
1
Press MENU. RECEPT. SET-UP appears on the
display.
2
3
Select using [ INSTALLATION.
Confirm with o. STATION NAME appears on the
display.
Starting Fax Reception
4
5
6
7
8
Select using [ TEL.LINE SETUP.
Confirm with o. LINE TYPEappears on the display.
Select using [ PBX FLASH.
If you pick up at an additional device and hear that you are
receiving a fax (whistling tone or silence), you can start the
fax reception by pressing ** on the additional tele-
phone.
Confirm with o.
Using [ select whether by pressing the R key, a flash
Changing Code
Changing Easylink Codes!
signal should be triggered or not.
CAUTION!
9
Confirm with o.
Changing Easylink Codes!
Change the code only if it is absolutely neces-
Connecting Additional
Devices
sary. The code must begin with * or # .
1
Press MENU. RECEPT. SET-UP appears on the
Additional Devices
You can operate additional devices on a telephone line,
such as cordless telephones, answering machines, modems
or charge counters.
display.
2
3
Select using [ INSTALLATION.
Confirm with o. STATION NAME appears on the
display.
Connection to the Device
You can connect additional devices directly to your device.
Insert the telephone cable of the additional device into
the EXT socket (RJ-11-connection) at the bottom of
the device.
4
5
6
7
8
9
Select using [ TEL.LINE SETUP.
Confirm with o. LINE TYPEappears on the display.
Using [ select REMOTE CONTROL.
Confirm with o.
1
Using [ select YES.
Confirm with o.
10Enter the new code for starting fax reception.
11Confirm with o.
12You can exit with j.
Notice
Switching Off Function
You can switch this function off, if in step 8 you
select NO, confirm using oand exit using j.
34
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Using an External Answering
Machine
Start Automatic Recognition
CAUTION!
For the best operation, the answering machine must be
Switching of External Answering Ma-
chine
connected to the EXT socket of the device.
EN
If you are using an external answering machine,
switch this off or disconnect it from the power
supply. If the external answering machine is
switched on, the recognition of the call signal
clock pulse can be disrupted.
Notice
Number of Rings set on External An-
swering Machine
Make sure that a lower ring tone is set on the
external answering machine than on the device
(setting RINGS NUMBER). Otherwise the
answering machine automatically picks up each
call including faxes.
1
Press MENU. RECEPT. SET-UP appears on the
display.
2
3
Select using [ INSTALLATION.
Confirm with o. STATION NAME appears on the
You can also change the number of rings on the fax device.
display.
1
Press MENU. RECEPT. SET-UP appears on the
4
5
Select using [ DISTINCT. RING.
display.
Confirm with o. SET OPTION appears on the dis-
2
Confirm with o. RECEPTION MODEappears on the
play.
display.
6
7
Select using [ SET PATTERN.
3
4
5
6
7
Select using [ RINGS NUMBER.
Confirm with o.
Confirm with o. AUTODETECT RING appears on
the display.
Using [ select from the displayed values.
Confirm with o.
8
Call the device with the desired telephone number (the
desired call signal clock pulse), until RING
DETECTED appears on the display of the device.
You can exit with j.
Length of Outgoing Message
9
End the call on the caller's device.
Notice
10Press j on the device.
Length of Outgoing Message
The call signal clock pulse was stored.
The outgoing message must be shorter than ten
seconds. Avoid music in your announcement. If
the external answering machine has a “conserv-
ing function” (i.e. a function that changes the
number of rings as soon as new messages have
been recorded), deactivate this function.
Notice
Call Signal Clock Pulse Not Detected
If the call signal clock pulse is not detected by
the device, RING NOT DETECT. appears on
the display. Press j and repeat the process.
Answering Machine Records Fax Signals
Notice
Switch on the Call Signal Clock
Pulse
Answering Machine Records Fax Signals
If the external answering machine records fax
signals, but your device cannot receive faxes,
inspect the connection of the external answering
machine
After automatic recognition of the call signal clock pulse,
you must switch on this call signal clock pulse on your
device.
1
Press MENU. RECEPT. SET-UP appears on the
Detecting call signal clock
pulse automatically
display.
2
3
Select using [ INSTALLATION.
Confirm with o. STATION NAME appears on the
Type 3 (mit Telefon)
(IPF¦525, IPF¦555)
display.
Function is not supported in all countries and networks
(Function is not supported in all countries and
networks)
4
5
Select using [ DISTINCT. RING.
Confirm with o. SET OPTION appears on the dis-
If several call numbers with different call signal clock
pulses are assigned to a telephone line by your network
operator, the device can detect these automatically. This
functions only in the PHONE/FAXor TAD/FAXoperat-
ing modes.
play.
6
7
8
9
Confirm with o.
Select using [ YES.
Confirm with o.
You can exit with j.
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35
11Service
3
Press the lock in the centre of the holder towards the
front and lift the cartridge.
Changing the Ink Cartridge
Use Original Consumable Materials!
EN
CAUTION!
Use Original Consumable Materials!
Use only original consumable materials. These
are available from
a
specialised retailer or
through our order service (see back side of this
user manual). Other consumable materials can
cause damage to the device.
For receiving or copying documents, an ink cartridge must
be inserted in your device.
If no cartridge is present or the cartridge is incorrect,
CHECK CARTRIDGE appears on the display.
If the ink in the cartridge is over, CHANGE CARTRIDGE
appears on the display. The ink cartridge cannot be
refilled!
1
Open the control panel, by lifting and folding it up in
the centre. Click the control panel completely in place.
4
Remove the cartridge by pulling it up diagonally for-
ward and taking it out.
CAUTION!
Dispose of Consumable Materials!
Dispose of the empty cartridge according to
the regulations of your country. Handle ink
cartridges carefully to prevent getting ink on
clothing or other objects.
5
Remove the cartridge from the packing and remove the
protective strips.
2
Open the cartridge compartment by pressing on the
upper right corner of the document holder (arrow) and
then carefully lifting it backwards. Click the document
holder completely in place.
6
Insert the cartridge into the holder with the coloured
end facing front and the contacts facing down.
7
Press the cartridge down until it snaps into place.
36
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8
Close the device by folding the document holder down
and swivelling the metal bracket upward.
Fixing a Document Jam
1
Open the control panel, by lifting and folding it up in
the centre. Click the control panel completely in place.
2
Carefully pull out the paper.
EN
9
Then close the control panel.
10 NEW PRINT CART.? appears on the display.
11 Press the 1 key if a new cartridge was inserted. A test
page is printed.
12 If there are no breaks in the numbered scale, press 1
when CHECK PRINT OUT appears on the display.
If there are breaks, repeat the process by pressing the
0 key.
3
Close the panel.
Fixing a Paper Jam
1
Fold open the paper feed flap towards front until stop.
2
Carefully pull out the paper.
Cleaning
Instructions for Cleaning!
DANGER!
Instructions for Cleaning!
Unplug the device from the power socket before
cleaning it. Use a soft, lint-free cloth. Never use
liquid or easily flammable cleansers (sprays,
abrasives, polishes, alcohol, etc.). Do not allow
any moisture to reach the interior of the device.
3
Close the paper feed flap.
Fax Cleaning Sheets
Notice
Fax Cleaning Sheets
Special fax cleaning sheets are available as acces-
sories from our call centre. Insert a sheet into the
document feeder. Press j; the page is ejected.
Repeat this process at a few times.
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37
1
Press MENU. RECEPT. SET-UP appears on the
Cleaning the Scanner
display.
1
Open the control panel, by lifting it in the centre and
folding it to the front.
2
3
4
5
6
7
Using [ select CART. MAINTEN..
Confirm with o.
Using [ select CLEAN CARTRIDGE.
Confirm with o.
EN
Select using [ YES.
The device prints a test page.
If the printing quality is still unsatisfactory, you must man-
ually clean the cartridge.
Cleaning the Cartridge Manually
1
Open the device and remove the cartridge from the
holder.
2
3
Disconnect the device from the power supply.
Clean the contacts (A) with a slightly moistened cloth.
2
Gently wipe the scanner glass behind the panel with a
cloth (A).
DANGER!
Do not touch the print jets (B)!
Do not touch the print jets (B)!
4
Clean the contacts on the holder before reinserting the
cartridge.
3
Close the panel back.
Cleaning the Cartridge
If the quality of the printed documents diminishes, the car-
tridge must be cleaned.
38
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5
Insert the cartridge and close the device.
EN
6
7
Reconnect the device to the power supply.
Enter the date and time.
Power Cycling
If a problem occurs that cannot be corrected with the
instructions in this user manual (see also the help below),
follow the steps given here.
1
2
Pull out the power plug.
Wait at least ten seconds, then plug the power plug
back into the socket.
3
If the problems repeats, please contact our technical
customer service or your retailer. Follow the instruc-
tions on the display and in the error report.
Service · Power Cycling
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39
Troubleshooting
General Information
SET DATE/TIME appears on the display.
You have to re-set the time and date after a short power fail-
ure.
EN
1
2
3
Press MENU and o.
Enter the date and time with the numeric keys.
Confirm with o.
Problems when Faxing or Printing
Faxes sent are of poor quality.
ß
ß
ß
Change the resolution and/or the contrast.
Clean the scanner.
Test the device by making a copy of the document. If
the copy is in order, the fax machine of the recipient
might possibly be defective.
The device produces black lines when sending or printing. Clean the scanner.
Copy is blank.
Insert the documents face up into the document feeder.
Printing is interrupted.
ß
ß
Paper or document Jams
Paper or print cartridge empty
Follow the instructions on the display.
Check whether the paper is correctly placed.
Clean the scanner.
No printing
Documents are not properly fed.
Problems with the Connection
No dial tone
Check the installation of the device. Connect the telephone
cable to the socket marked LINE. Insert the telephone plug
into your PTT line socket.
Fax transmissions are constantly interrupted.
Try to send the fax manually: Press ß, and dial the number.
If the recipient is using an answering machine, wait until
you hear a whistling tone. Press o.
It is possible that the recipient's device is not ready to re-
ceive.
You hear a whistling tone or silence in the handset.
No fax reception
The call is a fax: Press o on the device. Press ** on
the additional telephone. Hang up.
It is possible that the telephone service provider has activat-
ed the answering machine function (= voice mail-box) for
your telephone connection. Disabling the Mailbox. En-
quire with your telephone service provider.
40
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12Appendix
Technical Data
Guarantee
Dimensions
EN
Dimensions (L¦×¦H¦×¦W) ...................372¦×¦293¦×¦198¦mm
Weight
(Terms and Conditions for United King-
dom only)
In order to supply the guarantee, you should contact your
dealer or Sagem Communications Helpdesk. The proof of
purchase will be required.
Please make usage of your equipment for the purpose for
which it was designed and under normal usage conditions.
Sagem Communications do not accept any liability for any
usage made out of the frame of its original designed pur-
pose and any consequence that may arise from this usage.
Should any malfunctioning arise, the dealer or Sagem
Communications Helpdesk will advise you what to do.
Weight ...................................................................3,5¦kg
Mains Connection
Mains Connection.................. 220¦–¦240¦V¦~ / 50¦–¦60¦Hz
Power Consumption
Power Consumption
Stand-by Mode
Stand-by Mode..................................................<¦5¦W
Transmission
Transmission...................................................<¦25¦W
Recommended Ambient
Recommended Ambient....................................5¦–¦35¦ºC
Relative Humidity
Relative Humidity ............... 20¦–¦80¦% (non-condensing)
Connection Type
Connection Type...................................... PSTN · PABX
Dialling Mode
Dialling Mode Tone / pulse dialling (country dependent)
Standards
Safety EN 60950-1
Safety........................................................... EN¦60950-1
Emissions EN 55022 Class
B
Emissions ........................................... EN¦55022 Class B
Immunity to Electrical Noise EN 55024
Immunity ........................................................EN¦55024
A) General Guarantee Conditions
Sagem Communications undertakes to remedy by repair
or exchange at its own convenience, free of charge for
labour and replacement parts, any defects in the equip-
ment during the guarantee period of 12—twelve—months
(3—three—months for accessories), from the date of orig-
inal invoice of the Equipment, where those defects are a
result of faulty workmanship.
Unless the customer has concluded with Sagem Commu-
nications a maintenance contract in respect of the equip-
ment which specifically provides for repairs to be carried
out at the customer's premises, the repairs will not be car-
ried out on the equipment at the customer premises. The
customer must however return the defective equipment at
his/her own expense, to the address given by the dealer or
Sagem Communications Helpdesk.
In case a product needs to be sent in for a repair, it always
has to be accompanied by a proof of purchase (which is not
altered, written on or in any way be made illegible) show-
ing that the product is still under warrantee. In case no
proof of purchase is enclosed, the Sagem Communications
repair center will use the production date as a reference of
establishing the warrantee status of the product.
Apart from all legal obligatory rules, Sagem Communica-
tions, do not give any Guarantee, either implicit or explicit
which is not set force in the present section, and could not be
hold responsible for any direct or indirect, material or imma-
terial damage, in or out of the frame of the present guarantee.
Scanner
Scan Width
Scan Width ........................................................206¦mm
Vertical Resolution Standard
Vertical Resolution ................... Standard: 3,85 lines/mm
Vertical Resolution Fine
..................................................... Fine: 7,7 lines/mm
Memory
Telephone Book
Telephone Book ................................... up to 100 entries
Voice Messages (Type 2)
Voice Messages..................... up to 30 minutes (IPF¦555)
Fax Messages
Fax Messages .......... up to 100 pages (standard test letter)
SMS Messages
SMS Messages ............................ up to 30 SMS messages
Paper
Capacity
Capacity ..........................................................100 sheets
Size
Size.................................................... A4 · 210¦×¦297¦mm
Thickness
Thickness ................................................0,07¦–¦0,11¦mm
Weight
Weight .........................................................60¦–¦90¦g/m²
Document Feed Slot
Capacity
Capacity ............................................................20 sheets
Width
Width........................................................148¦–¦216¦mm
Length
Length.......................................................100¦–¦600¦mm
Thickness
Thickness ................................................0,06¦–¦0,15¦mm
Fax
Type Group
3
Type.................................................................. Group 3
Compatibility
Compatibility ...............................................ITU-T¦T.30
Data Compression
Data Compression..............................MH · MR · MMR
If any provision of this guarantee shall be held to be in
whole or in part invalid or illegal due to an obligatory rule
applicable to consumers pursuant to their national legisla-
tion, such invalidity or illegality shall not impair or affect
the remaining provisions or parts of this guarantee.
This guarantee does not affect the Customer statutory
rights.
Modulation
Modulation .........................V.17 · V.27 · V.27ter · V.29
Transfer Speed
Transfer Speed................................................14.400¦bps
Subject to Change
Technical specifications subject to change with-
out notice.
B) Exclusions From Guarantee
Sagem Communications shall have no liability under the
guarantee in respect of:
•) Damage, defects, breakdown or malfunction due to one
or more of the following:
Appendix · Technical Data
41
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– Failure to properly follow the installation process and
instructions for use
– An external cause to the equipment (including but not
limited to: lightening, fire, shock, vandalism, inappropri-
ate conditions of electrical network or water damage of any
nature)
The CE symbol confirms conformity with the EU direc-
tives that apply to the device.
EN
– Modifications made without the written approval of
Sagem Communications
– Unsuitable operating conditions, particularly of temper-
ature and humidity
– Repair or maintenance of the equipment by persons not
authorized by Sagem Communications
•) Wear and tear from normal daily use of the equipment
and its accessories
Declaration of Conformity
(DoC)
Hereby, Sagem Communications Austria GmbH
declares that this IPF¦520, IPF¦525, IPF¦555 is in com-
pliance with the essential requirements and other relevant
provisions of Directive 1999/5/EC.
WWW
You can find the complete Declaration of Conformity on
•) Damage due to insufficient or bad packaging of equip-
ment when returned to Sagem Communications
Energy Star 2007
•) Usage of new versions of software without previous
approval of Sagem Communications
•) Work on any equipment or software modified or added
without the prior written consent of Sagem Communica-
tions
Energy Star
•) Malfunctions not resulting from the Equipment or from
software installed in user workstations for the purpose of
use of the equipment.
Communication problems related to an unsuitable envi-
ronment including:
As a participant in the ENERGY STAR programme,
Sagem Communications Austria GmbH has made sure
that this machine complies with the ENERGY STAR
requirements.
Recycling
– Problems related to access and/or connection to the
Internet such as interruptions by access networks or mal-
function of the line used by the subscriber or his corre-
spondent
– Transmission faults (for example poor geographical cov-
erage by radio transmitters, interference or poor line qual-
ity)
Packaging: To facilitate packaging recycling, please con-
form to your local selective recycling rules.
Batteries: Old batteries have to be deposited in desig-
nated collection areas.
WEEE
– The local network fault (wiring, servers, workstations) or
the failure of the transmission network (such as but not
limited to interferences, fault or poor quality of the net-
work)
– Modification of the parameters of the cellular network
carried out after the sale of the Product
•) The normal servicing (as defined in the user guide sup-
plied with the equipment) as well as malfunctioning due to
servicing not being carried out. Servicing costs are in any
event always borne by the customer.
•) Malfunctions resulting from the usage of products, con-
sumables or accessories not compatibles with the equip-
ment.
Product: The crossed out dustbin logo on your product
signifies it is classified as Electrical and Electronic Equip-
ment covered by special disposal regulations.
To enforce recycling, recovery of The Waste Electrical and
Electronic Equipment (WEEE) and to protect the envi-
ronment and human health, European regulations requires
that you selectively collect waste equipment using one of
the following options:
C) Out of Guarantee Repairs
• Your retailer will take your equipment back if you are
buying a replacement product.
• Waste equipment can also be deposited in designated col-
lection areas.
In the cases set forth in B) as well as after expiry of the guar-
antee period, the customer must ask the Authorized Sagem
Communications Repair Centre for a cost estimation.
The repair and delivery costs will be invoiced to the cus-
tomer.
The foregoing shall apply unless otherwise agreed in writ-
ing with the customer and only for the United Kingdom.
The paper and cardboard packaging used can be disposed
of as recyclable paper. Have the plastic wrapping and Sty-
rofoam packaging recycled or dispose of it in the non-recy-
clable waste, depending on the requirements in your coun-
try.
Helpdesk: 08 45 - 090 03 15
42
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Trademarks: The references mentioned in this manual
are trademarks of the respective companies. The lack of the
trademarks É and Ë does not justify the assumption that
these dedicated terminologies are free trademarks. Other
product names used herein are for identification purposes
only and may be trademarks of their respective owners.
Sagem Communications disclaims any and all rights in
This user manual is a document that does not represent a
contract.
Errors, printing errors and changes are reserved.
Copyright È 2009 Sagem Communications Austria
GmbH
EN
those marks.
Reproduction Not Permitted
The reproduction of certain documents (e.g. by scanning,
printing, copying) is prohibited in many countries. The
list of such documents below is not intended to be com-
plete, it only offers a general overview. In case of doubt,
consult your legal advisor.
· Passports (personal identification)
· Entrance and exit visa papers (immigration papers)
· Military service documents
· Bank notes, travel checks, payment orders
· Postage stamps, tax stamps (stamped or unstamped)
· Loan papers, certificates of deposit, bonds
· Documents protected by copyright
Follow the statutory regulations of your country with
regard to the legal validity of fax transmissions—particu-
larly in connection with the validity of signatures, meeting
delivery deadlines or disadvantages resulting from the loss
of quality in the transmission, etc.
Take care to maintain the statutory regulations of your
country regarding telecommunications secrecy and data
privacy.
This product is intended for use on an analogue public tel-
ecommunications network (PSTN) and in the country
specified on the packaging. Use in other countries can
result in faulty functioning.
For more information, please contact the technical service
centre for your country. Should problems arise during use
of your machine, please contact your retailer first.
Neither Sagem Communications nor its affiliates shall be
liable to the purchaser of this product or third parties for
damages, losses, costs, or expenses incurred by the pur-
chaser or third parties as a result of accident, misuse, or
abuse of this product or unauthorized modifications,
repairs, or alterations to this product, or failure to strictly
comply with Sagem Communications operating and
maintenance instructions.
Sagem Communications shall not be liable for any dam-
ages or problems arising from the use of any options or any
consumable materials other than those designated as orig-
inal Sagem Communications products or Sagem Commu-
nications approved products.
Sagem Communications shall not be held liable for any
damage resulting from electromagnetic interference that
occurs from the use of any interface cables other than those
designated as Sagem Communications products.
All rights reserved. No part of this publication may be
reproduced, stored in a retrieval system or transmitted in
any form or by any means, electronic, mechanical, photo-
copying, recording, or otherwise, without the prior written
permission of Sagem Communications. The information
contained herein is designed only for use with this product.
Sagem Communications is not responsible, if this infor-
mation is applied to other devices.
Appendix · Declaration of Conformity (DoC)
43
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Customer Information
Introduction
1
Introduction
1
As part of our continuing quest for total customer satisfac-
tion, all of our products are made with ease-of-use and reli-
ability in mind.
You can order original accessories from our homepage
or—in some countries (see below)—per telephone on our
toll-free number.
Introduction
2
Introduction
2
In your user manual you will find all the information
required to use your machine. If, after consulting your user
manual, you still require assistance, you should contact our
Call Centre. Our personnel are highly trained specialists
who can ensure that you receive the maximum benefit
from your product.
We can assist your more quickly if you do not call us from
the machine, rather an external telephone. Keep a printout
of the settings as well as the serial number of the machine
handy. The serial number can be found on the type label.
Use only original consumable materials. The warrantee
does not cover damages to the device resulting from other
consumables.
United Kingdom
Telephone: 0800 - 358 08 07
Introduction
3
E-Mail
E-Mail: [email protected]
Internet
United Kingdom
Telephone: 08 45 - 090 03 15
We hope that you will have lots of joy using your new
product.
Fax: 08 70 - 124 02 02
Spaltenumbruch
PHILIPS and the PHILIPS’ Shield Emblem are registered trademarks of Koninklijke Philips Electronics N.V.
and are used by SAGEM COMMUNICATIONS under license from Koninklijke Philips Electronics N.V.
SAGEM COMMUNICATIONS
Printing Terminals
Headquarters : Le Ponant de Paris
205, Route de l’Empereur · 92500 Rueil-Malmaison · FRANCE
IPF 520 · 525 · 555
Tél. : +33 1 57 61 10 00 · Fax : +33 1 57 61 10 01
GB · INT
253041589-D
Simplified Joint Stock Company · Capital 158.291.895 € · 440 294 510 RCS Nanterre
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