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Safety instructions
Safety instructions
Important safety instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorized service center.
E. If the unit has been dropped or physically
damaged.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, or
the like.
F. If the unit exhibits a distinct change in
performance.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
14.During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15.Do not use this unit to report a gas leak, when
in the vicinity of the leak.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10.Do not overload wall outlets and extension
cords. This can result in the risk of fire or
electric shock.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized service center when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13.Unplug this unit from the wall outlet and refer
servicing to an authorized service center
when the following conditions occur:
A. When the power supply cord or plug is
damaged or frayed.
SAVE THESE
INSTRUCTIONS
INSTALLATION:
L Never install telephone wiring during a
lightning storm.
L Never install telephone jacks in wet locations
unless the jack is specifically designed for
wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
OTHER INFORMATION:
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of this unit.
L Do not touch the plug with wet hands.
B. If liquid has been spilled into the unit.
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Table of Contents
Table of Contents
Initial Preparation
Accessories
Included accessories ............................................................................6
Accessory information............................................................................7
Finding the Controls
Installation
Location of controls................................................................................8
Overview ................................................................................................9
Ink film .................................................................................................10
Paper tray ............................................................................................12
Document tray......................................................................................13
Handset................................................................................................13
Recording paper .................................................................................14
Connections and Setup
Selecting the way to use your fax machine..........................................15
Case 1: Using the fax machine only.....................................................16
Case 2: Using the fax machine with an extension telephone...............18
Case 3: Using the fax machine with computer.....................................20
Help Button
Volume
Help function .......................................................................................22
Adjusting volume .................................................................................23
Date and time, your logo and fax number ............................................24
Initial Programming
Telephone
Automatic Dialing
Storing names and telephone numbers into one-touch dial ................28
Storing names and telephone numbers into navigator directory .........29
Editing a stored entry...........................................................................30
Erasing a stored entry..........................................................................31
Making a phone call using one-touch dial and navigator directory .....32
Recording
Caller ID
Telephone conversation .......................................................................33
Caller ID service from your phone company........................................34
Viewing and calling back using caller information ...............................35
Erasing caller information.....................................................................36
Storing caller information into one-touch dial and navigator
directory ..............................................................................................37
Fax
Sending Faxes
Sending a fax manually .......................................................................38
Documents you can send ....................................................................40
Sending a fax using one-touch dial and navigator directory ...............41
Broadcast transmission .......................................................................42
Receiving Faxes
Distinctive Ring
Receiving a fax manually .....................................................................46
Receiving a fax automatically ..............................................................47
Using two or more phone numbers in a single telephone line ............49
Copy
Copying
Making a copy .....................................................................................51
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Table of Contents
Answering Device
Greeting
Recording your own greeting message................................................54
Erasing your own recorded greeting message ....................................55
Memo Message
Incoming Messages
Remote Operation
Voice Mailbox
Leaving a message for others or yourself ............................................56
Listening to recorded messages..........................................................57
Operating from a remote location ........................................................59
How callers can leave you private messages ......................................62
Recording your own mailbox greeting messages.................................63
Listening to recorded messages..........................................................64
Listening to recorded messages from a remote location .....................65
Option
Transferring recorded messages to another telephone .......................66
Programmable Features
Features Summary
Programming........................................................................................68
Basic features .....................................................................................70
Advanced features ..............................................................................71
Help
Error Messages
Reports ...............................................................................................75
Display ................................................................................................76
Frequently Asked
Questions
When a function does not work, check here ........................................78
Ink film..................................................................................................81
Replacement
Jams
Recording paper jam ...........................................................................83
Document jams – sending ..................................................................86
Cleaning
Document feeder..................................................................................87
Thermal head.......................................................................................88
General Information
Printed Reports
Caller IQ Feature
Specifications
Reference lists and reports .................................................................90
openLCR service for the Caller IQ feature ..........................................91
Technical data about this product ........................................................94
FCC and
Other Information
FCC and Other Information .................................................................96
Limited Warranty..................................................................................98
Customer Services directory..............................................................100
Warranty
Customer Services
Index
Program index ...................................................................................101
Index ..................................................................................................102
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Accessories
Initial Preparation
Included accessories
Power cord ........................... 1
Telephone line cord...............1
Handset................................ 1
Part No. PFJA1030Z
Part No. PFJA02B002Z
Part No. PFJXE0805Z or
PFJXE1105Z
Handset cord........................ 1
Paper tray (for letter size
Document tray...................... 1
recording paper) ...................1
Part No. PFKS1076Z1
Part No. PFJA04C002Z
Part No. PFUS1406Z
Ink film.................................. 1
Operating instructions...........1
Quick start sheet .................. 1
Part No. PFQX1703Z
Part No. PFQW1746Z
L If any items are missing or damaged, check with the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
L The part numbers are subject to change without notice.
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Accessories
Accessory information
L The included film roll is 10 meters (321/2') long. We recommend that you buy a full-size replacement
film 70 meters (229') for continuous use of your unit. For best results, use genuine Panasonic
replacement film. The ink film is not reusable. Do not rewind and use the ink film again.
L To install legal size recording paper, use the legal paper tray.
Model No.
KX-FA93
KX-FA52
Item
Specifications/Usage
216 mm × 70 m (81/2" × 229')
See page 12.
Replacement film
Legal paper tray
L To place an order:
Telephone:
Fax:
Call 1-800-332-5368.
Send a fax to 1-800-237-9080.
Include:
–
–
–
your name, shipping address and telephone number,
credit card type, number, expiration date and your signature,
order part number and quantity.
Internet:
Visit our web site: http://www.panasonic.com/store
(for customers in the U.S.A. ONLY)
L If you have any questions about internet orders, please contact us at:
E-mail:
Telephone:
panasonicdirect@panasonic.com
1-866-888-2929
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Finding the Controls
Finding the Controls
Location of controls
A
B
C
D E
F
G H
I
J
M
N
P Q
U
V
K L
O
R
S
T
A {TONE}
L {REDIAL/PAUSE}
L To change from pulse to tone temporarily
during dialing when your line has rotary
pulse services.
L To redial the last number dialed.
L To insert a pause during dialing.
M {MUTE}
B {SLOW}
L For slow playback (page 57).
C {QUICK}
L To mute your voice to the other party
during a conversation. Press this button
again to resume the conversation.
L For quick playback (page 57).
N {DIGITAL SP-PHONE}
L For speakerphone operation (page 32).
D One-touch keys
L To use one-touch dial (page 28, 32, 41).
L To transmit to multiple entries (page 42,
45).
O {RECORD}
L To record your messages (page 54).
P {PLAY MESSAGES}
E {CALLER IQ}
L To play recorded messages (page 57).
L To use the Caller IQ feature (page 91).
Q {ERASE}
F Display
L To erase recorded messages (page 58).
G {AUTO ANSWER}
R {NAVIGATOR, VOLUME}
L To adjust volume (page 23).
L To search for a stored name (page 32,
41).
L To turn on/off the auto answer setting.
H {LOWER}
L To select stations 6–10 for one-touch dial
L To select the features or feature settings
during programming (page 68, 69).
L To navigate to the next operation.
(page 28, 32, 41).
I {HELP}
L To print a quick reference (page 22).
S {MENU}
J {CALLER ID}
L To initiate or exit programming.
L To use Caller ID service (page 35, 37).
T {COPY}
K {FLASH}
L To initiate copying (page 51).
L To access special telephone services
such as call waiting or for transferring
extension calls.
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Finding the Controls
U {STOP}
L To stop an operation or cancel
V {FAX/START, SET}
L To initiate fax transmission or reception.
programming.
L To store a setting during programming.
Overview
Front view
A Document guides
B Paper tray
A B CDE F
C Document tray
D Recording paper entrance
E Recording paper exit
F Tension plate
G Front cover
H Document exit
I Microphone
L To talk with the other party when using the
speakerphone.
J Document entrance
K Back cover open button
L Back cover
G
H
J K L
I
Rear view
A Power inlet
B Telephone line jack
C Speaker
A
B
C
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Installation
Installation
Ink film
1
Open the front cover by pulling up the
center part.
3
4
Open the back cover.
Back cover
Center part
Front cover
Insert the gear of blue core of the front ink
film roll into the left slot of the unit (1).
Insert the rear ink film roll (2).
L The ink film is safe to touch, and will not
rub off on your hands like carbon paper.
2
Push the back cover open button (green) on
the right side of the unit.
OR
Push the back cover open lever (green)
inside of the unit.
Gear of blue core
Rear ink film roll
Back cover
open button
(green)
2
1
Left
slot
Front ink
film roll
Back cover
open lever (green)
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Installation
5
Turn the gear of blue core in the direction of
the arrow.
6
Close the back cover securely by pushing
down on the dotted area at both ends (1).
Close the front cover securely (2).
Dotted
area
1
Gear of blue core
Ink film
2
Back cover
L Make sure that the ink film is wrapped
Front cover
around the blue core at least once.
Correct
1 turn
Tight
Blue core
Incorrect
The ink film is not wrapped
around the blue core.
Slack
Reverse
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Installation
Paper tray
The included paper tray is for letter size
recording paper.
Insert tabs on the paper tray into slots on the
back of the unit.
Paper tray
Tabs
Slots
Note:
L Do not place the unit in an area where the
paper tray may be obstructed (i.e. by a wall
etc.).
To use legal size paper
L Please purchase a legal paper tray, Model
No. KX-FA52 (page 7) and install it.
KX-FA52
Legal paper tray
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Installation
Document tray
Handset
Attach the document tray into the slots on the
recording paper exit.
Connect the handset cord.
Document tray
2
1
Handset cord
Slots
The recording paper will be ejected from the top
of the unit after printing. The document tray
prevents the printed paper from curling.
Document tray
Printed paper
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Installation
Recording paper
Letter or legal size recording paper can be loaded. The unit can hold up to 50 sheets of 75 g/m2 (20 lb.)
paper. You may use 60 g/m2 to 90 g/m2 (16 lb. to 24 lb.) paper. See the note for paper specifications on
page 95. For superior results, we recommend Hammermill® Jet Print paper. If you use legal size
paper, please install a legal paper tray (page 12).
1
Fan the stack of paper to prevent a paper
jam.
To add paper
1. Pull the tension plate forward and hold open
while removing all of the installed paper.
2. Add paper to the stack of paper you removed
and straighten.
3. Fan the stack of paper.
4. Pull the tension plate forward and hold open
while inserting the paper.
Tension plate
2
Pull the tension plate forward and hold
open while inserting the paper.
Tab
Side to be printed
face down.
Recording
paper
entrance
Tension plate
L The paper should not be over the tab.
L If the paper is not inserted correctly,
readjust the paper, or the paper may
jam.
Incorrect
Correct
Stack of
paper
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Connections and Setup
Connections and Setup
Selecting the way to use your fax machine
You may already have other devices such as a telephone or computer besides the fax machine. You may
use them in the same room or different room. Depending on your situation, select the way you prefer to
use your fax machine.
–
–
–
Case 1: Using the fax machine only (page 16)
Case 2: Using the fax machine with an extension telephone (page 18)
Case 3: Using the fax machine with computer (page 20)
To use surge protectors
Connecting to a telephone line
jack and power outlet
L The warranty does not cover damage due to
power line surges or lightning. For additional
equipment protection, we recommend the
use of a surge protector. The following types
are available: TELESPIKE BLOK MODEL
TSB (TRIPPE MFG. CO.), SPIKE BLOK
MODEL SK6-0 (TRIPPE MFG. CO.), SUPER
MAX (PANAMAX) or MP1 (ITW LINX).
Caution:
L When you operate this product, the power
outlet should be near the product and
easily accessible.
Note:
L To avoid malfunction, do not position fax
machine near appliances such as TVs or
speakers which generate an intense
magnetic field.
L If any other device is connected on the same
line, this unit may disturb the network
condition of the device.
Line surge
protector
(
)
To a single
telephone
line jack
Telephone
line cord
(RJ11C)
To a power outlet
(120 V, 60 Hz)
Power cord
Power surge
protector
(
)
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Connections and Setup
Case 1: Using the fax machine only
Telephone wiring image in
house or office
Connections
Single
telephone
line
Fax machine
To a single
telephone line
jack
Telephone
line cord
To a power
outlet
Power cord
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Connections and Setup
How to set up
When you are OUT of house or
office
{AUTO ANSWER}
1
2
Set feature #77 to TAD/FAX mode (page
74) beforehand.
Press {AUTO ANSWER} until the following
is displayed.
ON
TAD/FAX MODE
2 RINGS
{+}{-}
{DIGITAL SP-PHONE}
{FAX/START}
{SET}
OFF
L The display will show the number of
rings before the unit answers a call in
TAD/FAX mode.
When you are IN house or
office
Set the fax machine to TEL mode by pressing
{AUTO ANSWER} until the following is
displayed.
3
Press {+} or {-} to select the desired ring
setting and press {SET}.
How to receive calls
ON
TEL MODE
If the call is a phone call, the fax machine will
record voice message automatically.
If a fax calling tone is detected, the fax machine
will receive a fax automatically.
OFF
How to receive calls
Note:
L Do not connect an answering machine to the
same telephone line. If connected, set
automatic answer feature to off.
L Do not subscribe to voice mail service.
L If you have already subscribed to Distinctive
Ring service, refer to page 49.
1
2
When the fax machine rings, press
{DIGITAL SP-PHONE} or lift the handset.
If document reception is required, a fax
calling tone (slow beep) is heard, or no
sound is heard, press {FAX/START}.
L If the fax machine is used only for fax
reception, refer to page 47.
3
Replace the handset if using it.
L The fax machine will start fax reception.
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Connections and Setup
Case 2: Using the fax machine with an extension
telephone
Telephone wiring image in
house or office
Connections
Room
Room
Single
telephone
line
Extension
telephone
Fax machine
To a single
telephone line
jack
Telephone
line cord
To a power
outlet
Power cord
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Connections and Setup
With an extension telephone
How to set up
1
2
When the extension telephone rings, lift the
handset of the extension telephone.
{AUTO ANSWER}
When document reception is required, a fax
calling tone (slow beep) is heard, or no
sound is heard, press {*}{#}{9} (pre-
selected fax activation code) firmly.
3
Replace the handset.
L The fax machine will start fax reception.
Note:
L You can change the fax activation code in
{FAX/START}
{SET}
{+}{-}
feature #41 (page 72).
{DIGITAL SP-PHONE}
When you are OUT of house or
office
When you are IN house or
office
1
2
Set feature #77 to TAD/FAX mode (page
74) beforehand.
Set the fax machine to TEL mode by pressing
{AUTO ANSWER} until the following is
displayed.
Press {AUTO ANSWER} until the following
is displayed.
ON
TEL MODE
ON
TAD/FAX MODE
OFF
2 RINGS
OFF
How to receive calls
L The display will show the number of
rings before the unit answers a call in
TAD/FAX mode.
With the fax machine
1
2
When the fax machine rings, press
{DIGITAL SP-PHONE} or lift the handset.
3
Press {+} or {-} to select the desired ring
setting and press {SET}.
If document reception is required, a fax
calling tone (slow beep) is heard, or no
sound is heard, press {FAX/START}.
How to receive calls
If the call is a phone call, the fax machine will
record voice message automatically.
If a fax calling tone is detected, the fax machine
will receive a fax automatically.
3
Replace the handset if using it.
L The fax machine will start fax reception.
Note:
L Do not connect an answering machine to the
same telephone line. If connected, set
automatic answer feature to off.
L Do not subscribe to voice mail service.
L If you have already subscribed to Distinctive
Ring service, refer to page 49.
L If the fax machine is used only for fax
reception, refer to page 47.
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Connections and Setup
Case 3: Using the fax machine with computer
Telephone wiring image in
house or office
Connections
Single
telephone
line
Fax
Computer
machine
To a single
telephone line
jack
Telephone
line cord
To a power
outlet
Power cord
Note:
L If you are subscribed to the ADSL service, fax
transmission/reception may be disturbed, or
you may hear interference noise during
telephone conversation. A filter to prevent
this is provided from your service company.
Please attach the filter to the telephone line
cord of the fax machine.
Filter
To a single
telephone
line jack
Telephone
line cord
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Connections and Setup
How to set up
When you are OUT of house or
office
{AUTO ANSWER}
1
2
Set feature #77 to TAD/FAX mode (page
74) beforehand.
Press {AUTO ANSWER} until the following
is displayed.
ON
TAD/FAX MODE
2 RINGS
{+}{-} {FAX/START}
OFF
{SET}
{DIGITAL SP-PHONE}
L The display will show the number of
rings before the unit answers a call in
TAD/FAX mode.
When you are IN house or
office
3
Press {+} or {-} to select the desired ring
setting and press {SET}.
Set the fax machine to TEL mode by pressing
{AUTO ANSWER} until the following is
displayed.
How to receive calls
If the call is a phone call, the fax machine will
record voice message automatically.
If a fax calling tone is detected, the fax machine
will receive a fax automatically.
ON
TEL MODE
OFF
Note:
L Do not connect an answering machine to the
same telephone line. If connected, set
automatic answer feature to off.
L Do not subscribe to voice mail service.
L If you have already subscribed to Distinctive
Ring service, refer to page 49.
How to receive calls
1
2
When the fax machine rings, press
{DIGITAL SP-PHONE} or lift the handset.
If document reception is required, a fax
calling tone (slow beep) is heard, or no
sound is heard, press {FAX/START}.
L If the fax machine is used only for fax
reception, refer to page 47.
3
Replace the handset if using it.
L The fax machine will start fax reception.
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Help Button
Help Button
Help function
You can print a quick reference for assistance as follows.
8. Frequently asked questions and
{HELP}
answers.
Q and A
PRESS SET
9. Explanation of error messages shown
on the display.
ERRORS
PRESS SET
10.List of available reports.
REPORTS
{SET}
{<}{>}
PRESS SET
11.How to use the Caller ID service.
1
2
Press {HELP}.
CALLER ID
PRESS SET
PRESS NAVI.[( )]
& SET
3
Press {SET}.
Press {<} or {>} until the desired item is
displayed.
PRINTING
1. How to send faxes with the voice guide.
SEND GUIDE
PRESS SET
2. How to set the date, time, your logo and
fax number.
QUICK SET UP
PRESS SET
3. How to program the features.
FEATURE LIST
PRESS SET
4. How to store names and telephone
numbers in the directory and how to dial
them.
DIRECTORY
PRESS SET
5. Help with problems operating the
answering device.
TAD OPERATION
PRESS SET
6. Help with problems sending/receiving
faxes.
FAX SND/RCV
PRESS SET
7. How to use the copier function.
COPIER
PRESS SET
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Volume
Volume
Adjusting volume
Handset receiver volume
5 levels (high to low) are available.
While using the handset, press {+} or {-}.
Speaker volume
8 levels (high to low) are available.
While using the speakerphone, press {+}
or {-}.
Fax voice guidance volume
9 levels (high to off) are available.
While listening to the fax voice guidance,
press {+} or {-}.
{SET}
{+}{-}
Ringer volume
4 levels (high/middle/low/off) are available.
While the unit is idle, press {+} or {-}.
L If any documents are in the document
entrance, you cannot adjust the ringer
volume. Confirm that there are no documents
in the entrance.
Answering device volume
9 levels (high to off) are available.
While listening to the recorded messages,
press {+} or {-}.
To turn the ringer off
1. Press {-} repeatedly until the following is
displayed.
RINGER OFF= OK?
YES:SET/NO:STOP
2. Press {SET}.
RINGER OFF
L To turn the ringer back on, press {+}.
While the ringer volume is set to off
When a call is received, the unit will not ring and
will display the following.
INCOMING CALL
Ringer pattern
You can select the ringer pattern (feature #17 on
page 70). The ringer pattern you selected will
sound when the unit receives a call.
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Initial Programming
Initial Programming
Date and time, your logo and fax number
You should program the date and time, your logo and fax number. This information will be printed
on each page transmitted from your unit.
6
7
Press {SET}.
L The next feature will be displayed.
Setting the date and time
Press {MENU}.
Note:
L You can enter the number by pressing {+} or
{-} in steps 4 and 5. In this case, press {>}
to move the cursor.
L The accuracy of the clock is approximately
60 seconds a month.
{MENU}
{<}{>}{+}{-}
{SET}
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
1
2
Press {MENU}.
If you have registered with openLCR
service
SYSTEM SET UP
PRESS NAVI.[( )]
The date and time will be automatically set. Do
not change the date and time setting yourself.
Press {<} or {>} until the following is
displayed.
SET DATE & TIME
PRESS SET
3
4
Press {SET}.
L Cursor (|) will appear on the display.
M:|01/D:01/Y:02
TIME: 12:00AM
Enter the correct month/day/year by
selecting 2 digits for each, using the dial
keypad.
Example: August 10, 2002
Press {0}{8} {1}{0} {0}{2}.
M:08/D:10/Y:02
TIME: |12:00AM
5
Enter the correct hour/minute by selecting 2
digits for each, using the dial keypad.
Press {*} to select “AM” or “PM”.
Example: 10:15PM
1. Press {1}{0} {1}{5}.
M:|08/D:10/Y:02
TIME: 10:15AM
2. Press {*} until “PM” is displayed.
M:|08/D:10/Y:02
TIME: 10:15PM
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Initial Programming
5
Press {SET}.
L The next feature will be displayed.
Setting your logo
The logo can be your company, division or name.
6
Press {MENU}.
{MENU}
Note:
L You can enter your logo by pressing {+} or
{-} in step 4. In this case, press {>} to
move the cursor (see page 26 for details).
To change capital or lower-case letters
Pressing the {#} key will change to capital or
lower-case alternately.
1. Press {2} 2 times.
{<}{>}{+}{-}
LOGO=|B
{FLASH}
{SET}
{MUTE}
(Hyphen)
(Insert)
{STOP}
(Delete)
2. Press {4} 3 times.
LOGO=B|I
1
2
Press {MENU}.
SYSTEM SET UP
PRESS NAVI.[( )]
3. Press {#}.
LOGO=B|i
Press {<} or {>} until the following is
displayed.
4. Press {5} 3 times.
LOGO=Bi|l
YOUR LOGO
PRESS SET
To correct a mistake
3
4
Press {SET}.
Press {<} or {>} to move the cursor to the
incorrect character, and make the correction.
LOGO=
Enter your logo, up to 30 characters, using
the dial keypad. See page 26 for details.
Example: “Bill”
To delete a character
Press {<} or {>} to move the cursor to the
character you want to delete and press {STOP}.
1. Press {2} 2 times.
L Cursor (|) will appear on the display.
To insert a character
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the character.
LOGO=|B
2. Press {4} 3 times.
2. Press {MUTE} to insert a space and enter
LOGO=B|I
the character.
3. Press {5} 3 times.
LOGO=BI|L
4. Press {>} to move the cursor to the
next space and press {5} 3 times.
LOGO=BIL|L
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Initial Programming
To select characters with the dial keypad
Pressing the dial keys will select a character as shown below.
Keys
{1}
Characters
1
[
]
{
}
+
c
f
–
2
3
4
5
6
r
/
=
,
.
_
`
:
;
?
|
{2}
A
D
G
J
B
E
H
K
N
Q
U
X
(
C
F
I
a
d
g
j
b
e
h
k
n
p
u
w
>
{3}
{4}
i
{5}
L
O
R
V
Y
)
l
{6}
M
P
T
m
S
t
o
q
v
x
!
{7}
s
7
{8}
8
y
"
{9}
W
0
Z
<
z
9
$
{0}
#
%
&
¥
@
@
^
’
→
{#}
{FLASH}
{MUTE}
{STOP}
{>}
To change capital or lower-case letter.
Hyphen button (To insert a hyphen.)
Insert button (To insert one character or one space.)
Delete button (To delete a character.)
The cursor is moved to the right. To enter another character using the same number
key, move the cursor to the next space.
{<}
The cursor is moved to the left.
To select characters using {+} or {-}
Instead of pressing the dial keys, you can select
characters using {+} or {-}.
Display order of characters
Capital
1. Press {+} or {-} until the desired character
alphabet
is displayed.
: Pressing {+}
2. Press {>} to move the cursor to the next
Number
Symbol
space.
: Pressing {-}
L The character displayed in step 1 is
inserted.
3. Return to step 1 to enter the next character.
Lower-case
alphabet
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Initial Programming
Setting your fax number
To correct a mistake
Press {<} or {>} to move the cursor to the
{MENU}
incorrect number, and make the correction.
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
{<}{>}{+}{-}
{STOP}
{FLASH}
(Hyphen)
{SET}
(Delete)
1
2
Press {MENU}.
SYSTEM SET UP
PRESS NAVI.[( )]
Press {<} or {>} until the following is
displayed.
YOUR FAX NO.
PRESS SET
3
4
Press {SET}.
NO.=
Enter your fax number, up to 20 digits, using
the dial keypad.
Example: NO.=1234567
5
6
Press {SET}.
L The next feature will be displayed.
Press {MENU}.
Note:
L You can enter your fax number by pressing
{+} or {-} in step 4. In this case, press {>}
to move the cursor.
L The {*} button replaces the digit with a “+”
and the {#} button replaces it with a space.
Example: +234 5678
Press {*}{2}{3}{4}{#}{5}{6}{7}{8}.
L To enter a hyphen in a telephone number,
press {FLASH}.
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Automatic Dialing
Telephone
Storing names and telephone numbers into
one-touch dial
For rapid access to frequently dialed numbers, the unit provides 10 entries for one-touch dial.
L Station 1 can be used alternatively as broadcast key (page 42).
4
5
Press {SET}.
Example: <S01>=
Station keys {LOWER}
Enter the telephone number, up to 30 digits,
using the dial keypad.
Example: <S01>=1114497
L If you want to enter a hyphen, press
{FLASH}.
6
Press {SET}.
{<}{>}
{MENU} {STOP}
(Delete)
{FLASH}
(Hyphen)
{SET}
REGISTERED
u
DIRECTORY SET
PRESS STATION OR
1
2
Press {MENU} repeatedly until the
following is displayed.
b
DIRECTORY SET
PRESS NAVI.
DIRECTORY SET
PRESS STATION OR
L To program other entries, repeat steps 2
b
to 6.
DIRECTORY SET
PRESS NAVI.
7
Press {STOP} to exit the program.
Helpful hint:
Select the desired station key.
L You can confirm the stored entries in the
For station 1:
telephone number list (page 90).
1. Press station 1.
Note:
L A hyphen or a space entered in a telephone
STATION 1
DIAL MODE
number counts as two digits.
[ ]
2. Press {SET}.
To correct a mistake
For stations 2–5:
Press {<} or {>} to move the cursor to the
incorrect character/number, and then make the
correction.
Press one of the station keys.
For stations 6–10:
Press {LOWER}, then press one of the
station keys.
To delete a character/number
Press {<} or {>} to move the cursor to the
character/number you want to delete, and press
{STOP}.
3
Enter the name, up to 10 characters (see
page 26 for instructions).
Example: NAME=JOHN
STORE:PRESS SET
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Automatic Dialing
Storing names and telephone numbers into
navigator directory
For rapid access to frequently dialed numbers, the unit provides the navigator directory (100 entries).
6
Press {SET}.
REGISTERED
{MENU}
u
NAME=
STORE:PRESS SET
L To program other entries, repeat steps 3
to 6.
7
Press {MENU} to exit the program.
{<}{>}
{FLASH}
(Hyphen)
{SET}
{STOP}
(Delete)
Helpful hint:
L For your convenience, HELP-FAX (1-800-
435-7329) has been pre-programmed. If you
cannot solve a problem, call using this entry
(page 32). If unnecessary, you can erase it
(page 31).
1
Press {MENU} repeatedly until the
following is displayed.
L You can confirm the stored entries in the
telephone number list (page 90).
DIRECTORY SET
PRESS STATION OR
Note:
b
L When the following is displayed in step 6, you
DIRECTORY SET
PRESS NAVI.
can store only 5 more entries.
REGISTERED
SPACE= 5 DIRS.
2
3
Press {>}.
L If there is no space to store new entries, the
following is displayed in step 6. Erase
unnecessary entries (page 31).
NAME=
STORE:PRESS SET
REGISTERED
DIRECTORY FULL
Enter the name, up to 10 characters (see
page 26 for instructions).
L A hyphen or a space entered in a telephone
Example: NAME=ALICE
number counts as two digits.
STORE:PRESS SET
To correct a mistake
4
5
Press {SET}.
Press {<} or {>} to move the cursor to the
incorrect character/number, and then make the
correction.
NO.=
Enter the telephone number, up to 30 digits,
using the dial keypad.
To delete a character/number
Press {<} or {>} to move the cursor to the
character/number you want to delete, and press
{STOP}.
Example: NO.=5552233
L If you want to enter a hyphen, press
{FLASH}.
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Automatic Dialing
Editing a stored entry
7
8
Edit the telephone number. For further
details, see page 29.
{MENU}
Press {SET}.
REGISTERED
{>}{+}{-}
{SET}
1
2
Press {>}.
L Confirm that there are no documents in
the document entrance.
DIRECTORY [+ -]
<MAILBOX>)
Press {+} or {-} until the desired entry is
displayed.
Example: MARY
0123456
b
MARY
EDIT:PRESS MENU
3
4
Press {MENU}.
Example: NAME=MARY
EDIT=@ DELETE=#
Press {*}.
Example: NAME=MARY
STORE:PRESS SET
L If you do not need to edit the name, skip
to step 6.
5
6
Edit the name (see page 26 and page 29 for
instructions).
Press {SET}.
Example: NO.=0123456
L If you do not need to edit the telephone
number, skip to step 8.
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Automatic Dialing
Erasing a stored entry
Another method to erase a stored entry
{MENU}
1. Press {>}.
L Confirm that there are no documents in
the document entrance.
2. Press {+} or {-} until the desired entry is
displayed.
3. Press {ERASE}.
4. Press {SET}.
{ERASE}
{SET}
{STOP}
{>}{+}{-}
1
2
Press {>}.
L Confirm that there are no documents in
the document entrance.
DIRECTORY [+ -]
<MAILBOX>)
Press {+} or {-} until the desired entry is
displayed.
Example: PETER
9876543
b
PETER
EDIT:PRESS MENU
3
4
Press {MENU}.
Example: NAME=PETER
EDIT=@ DELETE=#
Press {#}.
DELETE OK?
YES:SET/NO:STOP
L To cancel erasing, press {STOP}.
5
Press {SET}.
DELETED
L The stored name and number are
erased.
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Automatic Dialing
Making a phone call using one-touch dial and
navigator directory
Before using this feature, program the desired names and telephone numbers into one-touch dial and
navigator directory (page 28, 29).
Using one-touch dial
Using the directory
1
Press {>}.
L Confirm that there are no documents in
the document entrance.
Station keys
DIRECTORY [+ -]
<MAILBOX>)
2
Press {+} or {-} until the desired entry is
displayed.
Example: LISA
2233445
b
{DIGITAL SP-PHONE}
{>}{+}{-}
LISA
EDIT:PRESS MENU
{STOP}
{LOWER}
L If the desired name has not been stored,
press {STOP} and dial the number
manually.
1
2
Press {DIGITAL SP-PHONE} or lift the
handset.
3
Press {DIGITAL SP-PHONE} or lift the
handset.
L The unit will start dialing automatically.
TEL=
PRESS STATION OR
b
TEL=
PRESS NAVI. [ )]
To search for a name by initial
Example: “LISA”
Select the desired station key.
1. Press {>}.
L Confirm that there are no documents in
For stations 1–5:
the document entrance.
Press the desired station key.
2. Press {+} or {-} to enter the directory.
For stations 6–10:
3. Press {5} repeatedly until any name with the
initial “L” is displayed (see the character table
on page 26).
Press {LOWER}, then press the desired
station key.
L To search for symbols (not letters or
numbers), press {*}.
L The unit will start dialing automatically.
4. Press {+} until “LISA” is displayed.
L To stop the search, press {STOP}.
L To make a call, press {DIGITAL SP-
PHONE} or lift the handset.
Speakerphone operation
L Use the speakerphone in a quiet room.
L Adjust the speakerphone volume using {+}
or {-}.
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Recording
Recording
Telephone conversation
You can record a telephone conversation. This conversation can be played back later, either directly or
remotely.
{RECORD}
{STOP}
1
2
During a telephone conversation, press
{RECORD}.
2WAY RECORDING
To stop recording, press {STOP} or replace
the handset.
Note:
L There may be legal restrictions in your
state on recording two-way telephone
conversations. Inform the other party
that the conversation is being recorded.
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Caller ID
Caller ID
Caller ID service from your phone company
This unit is compatible with the Caller ID service offered by your local telephone company. To use
this feature, you must subscribe to a Caller ID service.
Change the following ring setting to 2 or more rings beforehand.
–
TAD ring setting and FAX ring setting (feature #06 on page 70)
How Caller ID is displayed
The calling party’s name or telephone number
will be displayed after the first ring. You then
have the option of whether or not to answer the
call depending on the caller.
The unit will automatically store the caller
information (name, telephone number and the
time of the call). You can view the caller
information (page 35) and print the caller ID list
(page 90).
Note:
L If the unit is connected to a PBX (Private
Branch Exchange) system, you may not
receive the caller information. Consult your
PBX supplier.
L If the unit cannot receive caller information,
the following will be displayed:
–
–
–
The caller dialed from an area which does
not provide Caller ID service:
OUT OF AREA
The caller requested not to send caller
information:
PRIVATE CALLER
The caller made a long distance call:
LONG DISTANCE
To confirm caller information using the
Caller ID list
The unit will store information for the most recent
30 callers.
–
–
To print manually, see page 90.
To print automatically after every 30 new
calls, activate feature #26 (page 71).
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Caller ID
Viewing and calling back using caller information
You can easily view caller information and call back.
Important:
L Calling back will not be possible in the following cases:
–
–
The telephone number includes data other than numbers (i.e. * or #).
The caller information does not include a telephone number.
To change the display of the caller
information
Press {CALLER ID} repeatedly after step 2.
Example: SAM LEE
11:20AM Jul 20 ,
FACE DOWN
b
1345678901
11:20AM Jul 20 ,
L Check mark (,) on the display means the call
has already been viewed or answered.
To stop viewing
{+}{-}
{CALLER ID}
Press {STOP} after step 2.
{DIGITAL SP-PHONE}
{STOP}
{FAX/START}
To edit the telephone number for calling
back
Press {*} repeatedly after step 2. Each time
you press {*}, the telephone number will be
changed as follows:
1
2
Press {CALLER ID}.
Example: 2 NEW CALLS
PRESS NAVI.[+ -]
1. 1 - Area code - Local telephone number (“1”
added)
2. Local telephone number (area code omitted)
Press {+} to search from the most recent
caller information.
Press {-} to search from the oldest caller
information.
3. Area code - Local telephone number
4. 1 - Local telephone number (“1” added and
area code omitted)
3
Press {DIGITAL SP-PHONE} or lift the
handset to call back the displayed party.
L The unit will start dialing automatically.
L To send a fax insert the document FACE
DOWN and press {FAX/START}.
Display while viewing
When the unit could not receive a name:
NO NAME RCVD
When no calls have been received:
NO CALLER DATA
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Caller ID
Erasing caller information
Erasing all caller information
Erasing specific caller
information
{CALLER ID}
{SET}
{MENU}
{STOP}
{ERASE}
{+}{-}
{STOP}
1
Press {MENU} repeatedly until the
following is displayed.
CALLER SET UP
PRESS SET
1
2
Press {CALLER ID}.
Example: 2 NEW CALLS
PRESS NAVI.[+ -]
2
3
Press {SET}.
CALL LIST ERASE
PRESS SET
Press {+} or {-} until the desired entry is
displayed.
Example: SAM LEE
Press {SET}.
12:10AM Jul 20
ALL ERASE OK?
YES:SET/NO:STOP
3
4
Press {ERASE}.
L To cancel erasing, press {STOP}, then
DELETED
{MENU}.
L To erase other entries, repeat step 2 to
4
5
Press {SET}.
3.
ERASE COMPLETED
Press {STOP} to exit the program.
Press {STOP} to exit the program.
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Caller ID
Storing caller information into one-touch dial and
navigator directory
Important:
L This feature is not available in the following cases:
–
–
The telephone number includes data other than numbers (i.e. * or #).
The caller information does not include a telephone number.
For stations 2–5:
{LOWER}
1. Press the desired station key.
Station keys
{CALLER ID}
2. Press {SET}.
For stations 6–10:
1. Press {LOWER}, then press the
desired station key.
2. Press {SET}.
For navigator directory:
1. Press {<} or {>}.
Example: NAME=SAM LEE
{MENU} {SET}
{<}{>}{+}{-}
STORE:PRESS SET
2. Press {SET}.
Example: NO.=134567
1
2
Press {CALLER ID}.
Example: 2 NEW CALLS
PRESS NAVI.[+ -]
5
Press {SET}.
REGISTERED
Press {+} or {-} until the desired entry is
displayed.
Note:
Example: SAM LEE
L You can confirm the stored entries in the
telephone number list (page 90).
L The unit can only store a name of up to 10
characters long.
L To edit a name and number, see page 30.
L If you enter a new entry into a station key, the
previous entry will be replaced.
11:50AM Apr 14
3
4
Press {MENU}.
Example: SAM LEE
PRESS STATION OR
b
SAM LEE
PRESS NAVI.
Select the station key or navigator directory.
For station 1:
1. Press station 1.
STATION 1
DIAL MODE
[ ]
2. Press {SET}.
Example: NAME=SAM LEE
STORE:PRESS SET
3. Press {SET}.
Example: <S01>=134567
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Sending Faxes
Fax
Sending a fax manually
6
Start sending.
When a fax tone is heard:
Press {FAX/START}.
Document guides
When the other party answers your call:
Lift the handset and ask them to press their
start button. When the fax tone is heard,
press {FAX/START}.
FACE DOWN
CONNECTING.....
STANDARD [ ]
To select the resolution
Select the desired resolution according to the
type of document.
{+}{-}
{DIGITAL SP-PHONE}
{HELP}
–
“STANDARD”: For printed or typewritten
originals with normal-sized characters.
“FINE”: For originals with small printing.
“SUPER FINE”: For originals with very small
printing. This setting only works with other
compatible fax machines.
{REDIAL/PAUSE}
{FAX/START}
{SET}
{STOP}
–
–
1
2
Adjust the width of the document guides to
the size of the document.
–
“PHOTO”: For originals containing
photographs, shaded drawings, etc.
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
L Using the “FINE”, “SUPER FINE” or
“PHOTO” setting will increase transmission
time.
L If the resolution setting is changed during
feeding, it will be effective from the next
sheet.
STANDARD
PRESS NAVI.[+ -]
3
4
If necessary, press {+} or {-} repeatedly
to select the desired resolution.
To redial the last number
Press {DIGITAL SP-PHONE}.
Press {REDIAL/PAUSE}.
TEL=
L If the line is busy, the unit will automatically
redial the number up to 2 times.
L During redial, the following will be displayed.
PRESS STATION OR
b
TEL=
PRESS NAVI. [ )]
WAITING REDIAL
5
Dial the fax number.
L To cancel redialing, press {STOP}.
Example:
TEL=5678901
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Sending Faxes
To send more than 10 pages at a time
Insert the first 10 pages of the document. Add
the other pages (up to 10 at a time) before the
last page feeds into the unit.
Journal report
The unit stores the 30 most recent fax
communication results. To print manually, see
page 90. To print automatically after every 30
new fax communications, activate feature #22
(page 71). For the communication message in
the result column, see page 75.
Convenient way to send a fax
You can dial the fax number first before inserting
the document. This is convenient if the other
party’s number is indicated on the document.
1. Enter the fax number.
2. Insert the document.
3. Press {FAX/START}.
Sendingfrommemory(Quickscanfeature)
You can scan the document into memory before
sending. To use this feature, activate feature #34
on page 71.
1. Insert the document.
2. Enter the fax number.
3. Press {FAX/START}.
L The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data. If the document exceeds
the memory capacity, sending will be
canceled and this feature will be turned off
automatically. Transmit the entire document
manually.
To stop transmission
Press {STOP}.
Sending a fax with the voice guide
You can send documents by following the voice
guide.
1. Press {HELP} 2 times.
2. Press {SET}.
3. Follow steps 1 to 6 on (page 38).
L After transmission, the voice guide will turn
off automatically.
Sending report for confirmation
This report will provide you with a printed record
of transmission results. To use this feature,
activate feature #04 (page 70). For the
communication message in the result column,
see page 75.
39
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Sending Faxes
Documents you can send
Minimum size
Maximum size
Effective scanning area
Document weight
L Single sheet:
45 g/m2 to 90 g/m2
(12 lb. to 24 lb.)
2 mm
Scanned
area
L Multiple sheets:
60 g/m2 to 75 g/m2
(16 lb. to 20 lb.)
128 mm
(5")
2 mm
4 mm
4 mm
216 mm
1
(8 / ")
2
3
208 mm (8
/
")
16
1
Document width 216 mm (8 / ")
2
Note:
L Remove clips, staples or other similar fasteners.
L Do not send the following types of documents: (Use copies for fax transmission.)
–
–
–
–
–
–
Chemically treated paper such as carbon or carbonless duplicating paper
Electrostatically charged paper
Badly curled, creased or torn paper
Paper with a coated surface
Paper with a faint image
Paper with printing on the opposite side that can be seen through the other side (i.e. newspaper)
L Check that ink, paste or correction fluid has dried completely.
L To transmit the document with a width of less than standard letter size (216 mm), we recommend
using a copy machine to copy the original document onto letter-sized paper, then transmit the copied
document.
40
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Sending Faxes
Sending a fax using one-touch dial and navigator
directory
Before using this feature, program the desired names and telephone numbers into one-touch dial and
navigator directory (page 28, 29).
Fax auto redial
If the line is busy or if there is no answer, the unit
will automatically redial the number up to 2
times.
Document guides
L This feature is also available for delayed
transmission (feature #25 on page 71).
L During redial, the following will be displayed.
FACE DOWN
WAITING REDIAL
L To cancel redialing, press {STOP}.
Station keys
{<}{>}{+}{-}
{STOP}
If your unit does not send a fax
{LOWER}
{SET}
L Confirm the stored telephone number on the
display and check that the number dialed is
answered by the other party’s machine.
L The connecting tone will be heard during
dialing to tell you the status of the other
party’s machine (feature #76 on page 74).
1
2
Adjust the width of the document guides to
the size of the document.
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
STANDARD
PRESS NAVI.[+ -]
3
4
If necessary, press {+} or {-} repeatedly
to select the desired resolution (page 38).
Enter the fax number.
Using stations 1–5:
Press the desired station key.
Using stations 6–10:
Press {LOWER}, then press the desired
station key.
Using navigator directory:
Press {<} or {>}, then press {+} or {-}
to display the desired entry and press
{SET}.
L If the desired name has not been stored
in navigator directory, press {STOP}
and dial the number manually.
41
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Sending Faxes
Broadcast transmission
This feature is useful for sending the same document to more than one party (up to 20 entries). First
program the entries, then see page 45 for transmission.
L The broadcast function utilizes station 1. The one-touch dial function will be canceled.
L The broadcast key can accept one-touch dial and navigator entries.
5
Program entries.
Programming entries into the
broadcast memory
Using stations 2–5:
Press the desired station key.
{LOWER}
{BROADCAST}
Station keys
Example: DIR=ANN
[01]
STORE:PRESS SET
Using stations 6–10:
Press {LOWER}, then press the desired
station key.
Using navigator directory:
Press {+} or {-} until the desired entry is
displayed and press {SET}.
6
7
Press {SET} after programming all of the
desired entries.
{SET}
{+}{-}
{MENU}
{STOP}
REGISTERED
u
1
Press {MENU} repeatedly until the
DIRECTORY SET
following is displayed.
PRESS STATION OR
DIRECTORY SET
PRESS STATION OR
b
DIRECTORY SET
PRESS NAVI.
b
DIRECTORY SET
PRESS NAVI.
Press {STOP} to exit the program.
2
3
Press {BROADCAST}.
Note:
L If you program the wrong entry, press
{STOP} after step 5 to erase the entry.
L Confirm the stored entries by printing a
broadcast programming list (page 90).
STATION 1
DIAL MODE
[ ]
Press {+} or {-} until the following is
displayed.
STATION 1
BROADCAST
[ ]
4
Press {SET}.
DIR=
[00]
NAVI.[+ -] & SET
42
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Sending Faxes
6
7
Press {SET}.
Adding a new entry into the
broadcast memory
REGISTERED
u
{MENU}
Example: NIKKI
13852179365
L To add other entries, repeat steps 5 and
6 (up to 20 entries).
Press {STOP} to exit the program.
{>}{+}{-}
{STOP}
{SET}
1
Press {>}.
L Confirm that there are no documents in
the document entrance.
DIRECTORY [+ -]
<MAILBOX>)
2
3
Press {+} or {-} until the following is
displayed.
<BROADCAST>
EDIT:PRESS MENU
Press {MENU}.
BROADCAST
ADD=@ DELETE=#
4
5
Press {*}.
Press {+} or {-} until the desired entry
you want to add is displayed.
L Navigator:
Example: MARY
15843724123
L Station 2:
Example: PETER
19265532168
<S02>
43
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Sending Faxes
7
8
Press {SET}.
Erasing a stored entry in the
broadcast memory
DELETED
u
{MENU}
Example: BOB
0123456
L To erase other entries, repeat steps 5 to
7.
Press {STOP} to exit the program.
{>}{+}{-}
{STOP}
{SET}
1
Press {>}.
L Confirm that there are no documents in
the document entrance.
DIRECTORY [+ -]
<MAILBOX>)
2
3
Press {+} or {-} until the following is
displayed.
<BROADCAST>
EDIT:PRESS MENU
Press {MENU}.
BROADCAST
ADD=@ DELETE=#
4
5
Press {#}.
Press {+} or {-} until the desired entry
you want to erase is displayed.
L Navigator:
Example: DICK
13281432968
L Station 2:
Example: PETER
19265532168
<S02>
L To cancel erasing, press {STOP}.
6
Press {SET}.
DELETE OK?
YES:SET/NO:STOP
44
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Sending Faxes
Sending the same document
to pre-programmed parties
To send the same document to more than
one party only once
You can also select the parties for each
transmission.
1. Insert the document.
2. Press {>}.
3. Press {+} or {-} until the following is
displayed.
FACE DOWN
<ONE TIME BROAD>
PRESS SET
4. Press {SET} to start programming the
entries you want to transmit to.
DIR=
NAVI.[+ -] & SET
[00]
{BROADCAST}
{<}{>}{+}{-}
{STOP}
5. Press {+} or {-} until the desired entry you
want to transmit to is displayed.
{SET}
Example: BILL
6543210
1
2
Insert the document FACE DOWN.
L If necessary, press {+} or {-}
repeatedly to select the desired
resolution (page 38).
6. Press {SET}.
Example: DIR=BILL
[01]
SEND:PRESS SET
L To program other entries, repeat steps 5
and 6 (up to 20 entries).
Press {BROADCAST}.
L You can also use the navigator key.
Press {<} or {>}, then press {+} or
{-} until the following is displayed, and
press {SET}.
7. Press {SET} to start transmission to the
programmed entries.
To cancel the broadcast setting
<BROADCAST>
SEND:PRESS SET
1. Press {STOP} while the unit displays the
following.
L The document will be fed into the unit
and scanned into memory. The unit will
then transmit the data to each entry,
calling each number sequentially.
L After transmission, the stored document
will be erased automatically, and the
unit will automatically print a broadcast
sending report.
BROADCASTING
L The display will show the following.
SEND CANCELED?
YES:SET/NO:STOP
2. Press {SET}.
Note:
L If you select “FINE”, “SUPER FINE” or
“PHOTO” resolution, the number of pages
that the unit can transmit will decrease.
L If the document exceeds the memory
capacity, sending will be canceled.
L If one of the entries is busy or does not
answer, it will be skipped. All skipped entries
will be redialed up to 2 times after all of the
other entries have been called.
45
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Receiving Faxes
Receiving Faxes
Receiving a fax manually
Activating TEL mode
How to receive calls
1
When the unit rings, press {DIGITAL SP-
PHONE} or lift the handset to answer the
call.
2
When document reception is required, a fax
calling tone (slow beep) is heard, or no
sound is heard, press {FAX/START}.
CONNECTING.....
3
Replace the handset.
L The unit will start fax reception.
{AUTO ANSWER}
Note:
{STOP}
L If you do not answer the call within 10 rings,
the unit will temporarily activate the
answering device. The greeting message will
then be played and the other party can then
send a fax.
{DIGITAL SP-PHONE} {FAX/START}
Set the fax machine to TEL mode by pressing
{AUTO ANSWER} until the following is
displayed.
To stop receiving
ON
Press {STOP}.
TEL MODE
OFF
Extension telephone
If you use the fax machine with an extension
telephone, you can receive fax documents using
the extension telephone. You do not have to
press {FAX/START} on the fax machine.
Important:
L Use a touch tone telephone as the
extension telephone and enter the fax
activation code firmly.
1. When the extension telephone rings, lift the
handset of the extension telephone.
2. When document reception is required, a fax
calling tone (slow beep) is heard, or no sound
is heard, press {*}{#}{9} (pre-selected fax
activation code) firmly.
3. Replace the handset.
L The fax machine will start reception.
Note:
L You can change the fax activation code in
feature #41 (page 72).
46
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Receiving Faxes
Receiving a fax automatically
Activating FAX ONLY mode
How to receive calls
Just leave it. When receiving calls, the unit will
automatically answer all calls and only receive
fax documents.
{+}{-}
{AUTO ANSWER}
{SET}
1
2
Set feature #77 to “FAX ONLY” (page 74).
Press {AUTO ANSWER} until the following
is displayed.
ON
FAX ONLY MODE
3 RINGS
OFF
L The display will show the number of
rings before the unit answers a call in
FAX ONLY mode.
3
Press {+} or {-} to change the ring
setting to 2 and press {SET}.
47
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Receiving Faxes
Note:
Activating TAD/FAX mode
L The incoming message recording time can
be changed (feature #10 on page 70).
L When the remaining time is low, erase
unnecessary messages (page 58).
L While an incoming call is being recorded, you
can monitor it through the speaker. If this
feature is not required, set feature #67 to off
(page 73).
How to receive calls
When receiving calls, the unit works as a fax
and/or answering device.
L If the call is a phone call, the answering
machine will record voice message
automatically.
L If a fax calling tone is detected, the fax
machine will receive a fax automatically.
{+}{-}
{AUTO ANSWER}
{SET}
1
2
Set feature #77 to “TAD/FAX” (page 74).
Ring setting in TAD/FAX mode
You can choose from 1, 2, 3, 4, “TOLL SAVER”
and “RINGER OFF”. This setting can be
changed by feature #06 on page 70.
Press {AUTO ANSWER} until the following
is displayed.
–
“TOLL SAVER”: When you call the unit from
a remote location, the number of rings will tell
you if there are any new voice messages. If
the unit answers on the 2nd ring, there is at
least one new recorded message. If the unit
answers on the 4th ring, there are no new
recorded messages. To save the toll charges
for the call, hang up immediately when you
hear the 3rd ring. The 3rd ring indicates that
there are no new recorded messages.
“RINGER OFF”: The unit will answer without
ringing.
ON
TAD/FAX MODE
2 RINGS
OFF
L The unit will play the pre-recorded
greeting message.
L The display will show the number of
rings before the unit answers a call in
TAD/FAX mode.
–
3
If you wish to change the ring setting, press
{+} or {-} until the desired setting is
displayed, and press {SET}.
L If you subscribe to a Caller ID service, set to
2 or more rings.
L You can adjust the speaker volume after
changing the ring setting. Press {+} or
{-} while listening to the greeting
message.
L The remaining time for recording
incoming messages will be displayed.
Example: TIME = 10m13s
48
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Distinctive Ring
Distinctive Ring
Using two or more phone numbers in a single
telephone line
The Distinctive Ring service is a service offered by your local telephone company. This service provides
several telephone numbers for a single telephone line, and the ring pattern differs according to which
telephone number the call was addressed to. Originally, this service was designed for the purpose of
allowing different ring patterns to distinguish which number the call was addressed to.
This unit distinguishes the different ring patterns. If the ring pattern is one which assigned for a fax, the
fax machine will automatically start fax reception. This service is convenient if you wish to have a different
number for fax in a single telephone line.
To use this service, you must subscribe to the Distinctive Ring service of your local telephone
company.
Activating the Distinctive Ring
feature
How to receive calls
If the incoming call is for the fax number, the fax
machine will ring with the assigned ring pattern
and automatically start fax reception.
{MENU}
If the incoming call is for the phone number;
–
–
–
the fax machine will keep on ringing in TEL
mode.
the fax machine will record voice message in
TAD/FAX mode.
fax communication will be attempted in FAX
ONLY mode.
{+}{-}
{SET}
1
2
3
Press {MENU}.
SYSTEM SET UP
PRESS NAVI.[( )]
Press {#}, then {3}{1}.
DISTINCTIVE RING
MODE=OFF [ ]
Press {+} or {-} to select “ON”.
DISTINCTIVE RING
MODE=ON [ ]
4
5
Press {SET}.
Press {MENU}.
49
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Distinctive Ring
If you use three or more phone
numbers
Programming the ring pattern
assigned for fax
You may wish to use three or more phone
numbers for a single telephone line to distinguish
which number the call was addressed to. A
different ring pattern must be assigned for each
number.
{MENU}
Example: Using three phone numbers
Telephone
number
Ring pattern Use
012 1234
Standard
ring
Personal
{+}{-}
{SET}
012 5678
012 9876
Double ring
Triple ring
Business
Fax
1
2
3
Press {MENU}.
SYSTEM SET UP
PRESS NAVI.[( )]
To use one phone number for fax, program the
ring pattern assigned for fax in feature #32. In the
example, the ring pattern assigned for fax is
triple ring, so you should program “C” (triple
ring).
Press {#}, then {3}{2}.
FAX RING PATTERN
RING=B-D [ ]
Ring pattern
Settings in
feature #32
Press {+} or {-} to select the ring pattern
assigned for fax.
Standard ring (one long ring)
A
A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short-rings)
D: Other triple ring (short-short-long rings)
B–D (default setting): For the ring pattern
of B, C and D
1st ring
2nd ring
Double ring (two short rings)
B
C
4
5
Press {SET}.
1st ring
2nd ring
Press {MENU}.
Triple ring (short-long-short
rings)
1st ring
2nd ring
Other triple ring (short-short-
long rings)
D
1st ring
2nd ring
50
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Copying
Copy
Making a copy
To select the resolution
Select the desired resolution according to the
type of document.
Document guides
–
–
–
“FINE”: For printed or typewritten originals
with small printing.
“SUPER FINE”: For originals with very small
printing.
“PHOTO”: For originals containing
photographs, shaded drawings, etc.
FACE DOWN
L If you select “STANDARD”, copying will be
done using “FINE” mode.
{>}{+}{-}
{STOP}
{START}
Quick scan feature
This feature is helpful when you want to copy the
document, then take it for other uses. To use this
feature, activate feature #34 on page 71.
L The document will be fed into the unit and
scanned into memory. The unit will then print
the data.
{COPY}
1
2
Adjust the width of the document guides to
the size of the document.
If the document exceeds the memory
capacity, copying of the exceeded document
will be canceled and this feature will be
turned off automatically.
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
STANDARD
PRESS NAVI.[+ -]
To stop copying
Press {STOP}.
3
4
If necessary, press {+} or {-} repeatedly
to select the desired resolution.
Press {COPY}.
NUMBER=1
COPY:PRESS START
b
NUMBER=1
OR PRESS NAVI. )
L If necessary, enter the number of copies
(up to 50).
5
Press {START}.
L The unit will start copying.
Note:
L Any transmittable document can be copied
(page 40).
51
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Copying
Convenient way of copying
To reduce a document
To enlarge a document
1. Press {>} after step 4 on page 51.
1. Press {>} after step 4 on page 51.
ZOOM 100% [+ -]
<COLLATE>)
ZOOM 100% [+ -]
<COLLATE>)
2. Press {-} to select “92%”, “86%” or “72%”,
then press {START}.
2. Press {+} to select “150%” or “200%”, then
L See the following table for the
press {START}.
recommended reduction rates.
L The unit will only enlarge the center of the
upper part of the document. To make an
enlarged copy of the bottom of the document,
turn the document around, and then make a
copy.
Setting
Recording
paper size
Original
document
size
100%
(default)
Letter
Legal
Letter
Example: 150% enlarged copy
Letter, A4,
Legal
Original document
Enlarged copy
92%
86%
72%
Letter
Letter
Letter
A4
A
B
A
B
C
D
A4
C
D
Legal
Letter = 216 mm × 279 mm (81/2" × 11")
Legal = 216 mm × 356 mm (81/2" × 14")
A4 = 210 mm × 297 mm (81/4" × 1111/16")
Example: 72% reduced copy
Original document
Reduced copy
A
B
A
B
C
D
C
D
Note:
L If the appropriate reduction rate is not
selected, the document may be divided and
the top of the second sheet will be deleted.
L If the image at the bottom of the document is
not copied when you copy a document that is
the same length as the recording paper, try
92% or 86%.
52
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Copying
To collate multiple copies
The unit can collate multiple copies in the same
order as the original document pages.
1. After step 4 on page 51, press {>} 2 times.
COLLATE OFF[+ -]
<RESOLUTION>)
2. Press {+} or {-} repeatedly until the
following is displayed.
COLLATE ON [+ -]
<RESOLUTION>)
3. Press {START}.
Example: Making 2 copies of a 4-page
original document
4
3
1
2
1
1
2
2
4
3
3
3
4
2
4
1
Uncollated
pages
Collated
pages
Note:
L The unit will store the documents into
memory while collating the copies. If memory
becomes full while storing, the unit will only
print out the stored pages.
L After copying, the collating feature will turn off
automatically.
53
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Greeting
Answering Device
Recording your own greeting message
You can record your own greeting message for TAD/FAX mode. The recording time will be limited to 16
seconds. We recommend you record your message within 12 seconds to make it easier to receive faxes.
Suggested message for TAD/FAX greeting: “This is (your name, business and/or telephone number).
We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after
the beep. Thank you.”
Note:
L You can choose 60 seconds for your own
TAD/FAX greeting message (feature #54 on
page 73).
{RECORD}
–
–
If you change to 60 seconds, we
recommend that you tell the caller in your
own TAD/FAX greeting message to press
*9 before starting fax transmission.
If you change to 16 seconds from 60
seconds, your own TAD/FAX greeting
message will be deleted. When receiving
a call, the pre-recorded greeting message
will be played.
{+}{-}
{STOP}
Microphone
{SET}
Checking the greeting message
1. Set feature #77 to “TAD/FAX” (page 74)
beforehand.
{AUTO ANSWER}
2. Press {AUTO ANSWER} until the following
is displayed.
1
2
Set feature #77 to “TAD/FAX” (page 74)
beforehand.
ON
TAD/FAX MODE
2 RINGS
Press {RECORD} 2 times.
L The display will show the following.
OFF
TAD GREETING
PRESS SET
L The unit will play the greeting message.
3
4
Press {SET}.
L A long beep will sound.
Speak clearly about 20 cm (8 inches) away
from the microphone.
L The display will show the remaining
recording time.
TAD REC. 15s
5
When finished recording, press {STOP}.
L The unit will repeat your message.
Adjust the volume using {+} or {-}.
54
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Greeting
Erasing your own recorded greeting message
{ERASE}
{STOP}
{SET}
1
2
Set feature #77 to “TAD/FAX” (page 74)
beforehand.
Press {ERASE} 2 times.
L The display will show the following.
TAD GREETING
PRESS SET
3
4
Press {SET}.
ERASE GREETING?
YES:SET/NO:STOP
L To cancel erasing, press {STOP}.
Press {SET}.
GREETING ERASED
Note:
L If you erase your own TAD/FAX greeting
message, the pre-recorded greeting
message will be played when receiving a call.
55
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Memo Message
Memo Message
Leaving a message for others or yourself
To leave a private message for yourself or someone else, you can record a voice memo. This memo can
be played back later, either directly or remotely.
{RECORD}
{STOP}
Microphone
{SET}
1
2
Press {RECORD}.
MEMO MESSAGE
PRESS SET
Press {SET}.
L A long beep will sound.
MEMO RECORDING
3
4
Speak clearly about 20 cm (8 inches) away
from the microphone.
When finished recording, press {STOP}.
56
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Incoming Messages
Incoming Messages
Listening to recorded messages
When the unit has recorded new voice messages:
–
–
The PLAY MESSAGES indicator will flash.
The display will show the total number of recorded messages.
Example:
|0|2
–
Slow beeps will sound if the message alert feature is activated (feature #42 on page 72).
To repeat a message
FLASH/LIGHT
Press {<} while listening to the message.
L If you press {<} within 5 seconds of the
beginning of the message, the previous
message will be played.
PLAY MESSAGES
L To play back a specific message, press {<}
or {>} and search for the message you want
to listen to.
{SLOW}
{QUICK}
{ERASE}
To skip a message
Press {>} to play the next message.
To stop playback
Press {STOP}.
L If you press {PLAY MESSAGES} within 1
minute, the unit will resume playing the rest of
the messages.
{<}{>}{+}{-}
Voice time/day stamp
{STOP}
{SET}
During playback, a synthesized voice will
announce the time and day of the week that each
message was recorded.
Press {PLAY MESSAGES}.
L Only the new recorded messages will be
To change the playback speed
played.
Press {QUICK} to play messages at one and a
half times the original speed. Press {SLOW} to
play messages at half the original speed.
L To return to the original speed, press
{QUICK} or {SLOW} again during quick or
slow playback.
L Adjust the speaker volume using {+}or {-}.
L After playing back all of the new messages,
the PLAY MESSAGES indicator will stop
flashing but will remain lit up. If you press
{PLAY MESSAGES} at this time, all the
recorded messages will be played.
57
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Incoming Messages
To erase a specific message
Press {ERASE} while listening to the message
you want to erase.
To erase all the messages
Check that you have listened to all of the
recorded messages.
1. Press {ERASE}.
ALL MESSAGES
PRESS SET
2. Press {SET}.
ERASE MESSAGES?
YES:SET/NO:STOP
3. Press {SET}.
L Messages recorded in voice mailbox will not
be erased.
58
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Remote Operation
Remote Operation
Operating from a remote location
You can call your unit from a remote location and access the answering device.
Important:
L Program the remote operation ID beforehand (feature #11 on page 70).
L Set the unit to TAD/FAX mode before going out (page 48).
L Use a touch tone telephone for remote operations.
Helpful hint:
L Please cut off or make a copy of the card on page 60, and carry the card when you go out.
L When you press a key, press firmly.
L Press the remote command key within 10 seconds.
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Remote Operation
Listening to recorded
messages
Remote operations using the
remote command key
{1}:repeats a message. If you press this key
within 5 seconds of the beginning of a message,
the previous message will be played.
1
2
Call your unit.
Press the remote operation ID during the
TAD/FAX greeting message.
{2}:skips a message.
{4}:repeats only the new messages.
{5}:plays back all the messages.
3
Start remote operations.
When there are new recorded message
The voice guide will tell you the number of
new messages and they will be played
automatically.
Voice guide example:
“3 new messages.”
When there are no new messages
Voice guide example:
“No new messages.”
When voice memory is full
Voice guide example:
“Sorry, no more memory. Please erase
unnecessary messages.”
Erase unnecessary messages.
Answering device remote operation
1. Call your unit.
{4}
{5}
{6}
{7}
New message playback
All message playback
Room monitor
2. Press the remote operation ID
during the greeting message.
3. Press the remote command key.
Re-records a greeting
message
L
To record a message in a mailbox,
call your unit, press and the
mailbox no. (1 or 2), then leave a
message.
{
9
}
Stops re-recording of a
greeting message
*
{*}{4} Erases a specific message
{*}{5} Erases all messages
L
To retrieve messages from a
mailbox, call your unit, press
*
and
{
8
}{
0
}
}
Changes to TEL mode
the mailbox no. (1 or 2), enter the
mailbox password, then press the
remote command key.
{8
}{
1
Turns on message transfer
Key
Remote command
Skips the greeting message
Repeats a message
Skips a message
{
{
{
8
8
8
}{
}{
}{
2
3
4
}
}
}
Turns off message transfer
Turns on pager call
{0}
{1}
{2}
Turns off pager call
{*}{9} Activates fax function
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Remote Operation
Turning the message transfer on or off
You must program a transfer telephone number
beforehand (feature #60 on page 73).
Press {8}{1} to turn on the message transfer.
Voice guide example:
“Message transfer is set. Transfer phone number
is 123...”
Press {8}{2} to turn off the message transfer.
Voice guide example:
Other remote operations
Erasing a specific message
Press {*}{4} while listening to the message you
want to erase.
Voice guide example:
“The message has been erased.”
L A long beep will sound. The unit will then play
back the next message.
Erasing all the messages
“Message transfer is off.”
Press {*}{5} to erase all the messages.
Voice guide example:
L If a transfer telephone number is not
programmed, you cannot turn this feature on.
“All messages have been erased.”
L A long beep will sound.
Voice guide example:
“Transfer phone number is not set.”
Monitoring the room
Turning the pager call on or off
You must program a pager number beforehand
(feature #70 on page page 73).
Press {8}{3} to turn on the pager call.
Voice guide example:
“Pager call is set. Pager number is 098765432.”
Press {8}{4} to turn off the pager call.
Voice guide example:
Press {6} to monitor the sound for about 30
seconds in the room where the unit is installed.
L After 30 seconds, a beep will sound. To
continue monitoring, press {6} again within
10 seconds.
Recording a marker message
After playing back the recorded messages, you
can leave an additional message.
“Pager call is off.”
1. Wait for the voice guide.
Voice guide example:
L If a pager number is not programmed, you
cannot turn this feature on.
“All messages have been played.”
Voice guide example:
“Pager number is not set.”
2. Wait about 10 seconds.
Voice guide example:
Changing the receive mode
Press {8}{0} to change the receive mode from
TAD/FAX to TEL.
“Please leave your name and message after
the beep.”
L You cannot return to TAD/FAX mode in the
same call. To return to TAD/FAX mode, see
the following.
3. Leave a message after the beep.
Re-recording a greeting message
You can change the contents of the TAD/FAX
greeting message.
Setting to TAD/FAX mode from TEL mode
1. Call your unit and wait for 10 rings.
L The answering device will temporarily
answer the call.
1. Press {7} to start recording.
L A long beep will sound.
2. Speak clearly up to 16 seconds.
L If you pause for over 2 seconds, 6 beeps
will sound and the recording will stop.
Repeat from step 1 within 10 seconds.
2. Enter the remote operation ID during the
greeting message.
L A long beep will sound, and your unit will
switch to TAD/FAX mode.
3. When finished recording, press {9}.
3. Hang up the handset.
L The new greeting message will be played.
Skipping the greeting message
Press {0} during the greeting message
playback.
L The unit will skip the rest of the greeting
message.
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Voice Mailbox
Voice Mailbox
How callers can leave you private messages
This unit has two mailbox memories. Your caller can leave a private message in a specific mailbox. Only
the person who knows the password can retrieve a message from a mailbox. This feature is useful when
you share this unit with other people.
To use a mailbox
How incoming messages are
recorded in a mailbox
1
2
Record your own TAD/FAX greeting
message (page 54).
1
2
3
Call your unit from a remote touch tone
telephone.
L The TAD/FAX greeting message will be
played.
Suggested message:“Thisis(yourname).
We are unable to answer right now. To send
a fax, start transmission. To leave a
message, speak after the beep. To leave a
private message, press * and the desired
mailbox number 1 or 2. Thank you.”
Press {*} and the desired mailbox number
({1} or {2}).
L A mailbox greeting message will be
Record your own mailbox greeting
message if necessary (page 63).
played.
Suggested message:“This is (personal
name). Please leave your name and
message after the beep.”
After the beep, leave a message.
Note:
L If the caller does not enter the mailbox
number in step 2, the message will be
recorded in the common memory.
3
4
Change the mailbox password if necessary.
–
For mailbox 1 password, see feature
#51 on page 73.
–
For mailbox 2 password, see feature
#52 on page 73.
Set the unit to TAD/FAX mode (page 48).
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Voice Mailbox
Recording your own mailbox greeting messages
The recording time is limited to 16 seconds for each mailbox.
Suggested message:“This is (personal name). Please leave your name and message after the beep.”
To check the mailbox greeting message
{MENU}
1. For mailbox 1, press {MENU}, {#}{5}{5}.
For mailbox 2, press {MENU}, {#}{5}{6}.
2. Press {+} or {-} to select “CHECK”.
3. Press {SET}.
L The unit will play the message.
4. Press {MENU}.
To erase your own mailbox greeting
message
{+}{-}
{SET}
{STOP}
Microphone
1. For mailbox 1, press {MENU}, {#}{5}{5}.
For mailbox 2, press {MENU}, {#}{5}{6}.
2. Press {+} or {-} to select “ERASE”.
1
2
Press {MENU}.
3. Press {SET}.
SYSTEM SET UP
PRESS NAVI.[( )]
L Your own message will be erased.
4. Press {MENU}.
Start recording.
For mailbox 1:
Press {#}, then {5}{5}.
BOX1 GREETING
CHECK
[ ]
[ ]
For mailbox 2:
Press {#}, then {5}{6}.
BOX2 GREETING
CHECK
3
Press {+} or {-} to select “RECORD”.
Example: BOX1 GREETING
RECORD
[ ]
4
5
Press {SET}.
Speak clearly about 20 cm (8 inches) away
from the microphone.
L The display will show the remaining
recording time.
Example: BOX1 REC.
15s
6
7
When finished recording, press {STOP}.
L The unit will repeat your message.
Adjust the volume using {+} or {-}.
Press {MENU}.
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Voice Mailbox
Listening to recorded messages
Note:
L The following features can be used during
playback. See page 57 and page 58 for
details.
–
–
–
–
–
To repeat a message
To skip a message
To stop playback
To change the playback speed
To erase a specific message
{ERASE}
To record a memo message into a mailbox
{RECORD}
1. Press {>} 2 times.
MAILBOX
[+ -]
{>}{+}{-}
{SET}
2. Press {+} or {-} until the desired mailbox
number is displayed.
{STOP}
{PLAY MESSAGES}
Example:
MAILBOX1 [ ] 00
1
2
Press {>} 2 times.
b
MAILBOX
[+ -]
PRESS
REC/ERASE/PLAY
3. Press {RECORD}.
Press {+} or {-} until the desired mailbox
number is displayed.
L A long beep will sound.
Example: BOX1 RECORDING
Example: NEW MESSAGES
MAILBOX2 [ ] 02
b
4. Speak clearly about 20 cm (8 inches) away
from the microphone.
PRESS
REC/ERASE/PLAY
5. When finished recording, press {STOP}.
3
4
Press {PLAY MESSAGES}.
If you have programmed your own mailbox
password, enter it.
To erase all the messages in a mailbox
1. Press {>} 2 times.
2. Press {+} or {-} until the desired mailbox
PASSWORD=
number is displayed.
Example:
L Only the new recorded messages will
be played.
L If there are no new messages, the unit
will play back all the recorded
messages.
MAILBOX1 [ ] 01
b
PRESS
REC/ERASE/PLAY
3. Press {ERASE}.
Press {STOP} to end the operation.
BOX1 ERASE OK?
YES:SET/NO:STOP
4. Press {SET}.
64
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Voice Mailbox
Listening to recorded messages from a remote
location
1
2
Call your unit from a remote touch tone
telephone.
Press {*} and the desired mailbox number
({1} or {2}) during TAD/FAX greeting
playback.
L If you have recorded your own mailbox
greeting message, it will be played.
3
Enter the mailbox password (default setting
“555”).
L If you have programmed your own
mailbox password, enter it instead of
“555”.
Note:
L For details on remote operation, see page 59
to page 61.
{8}{1}, {8}{2}, {8}{3}, and {8}{4} cannot be
used.
To listen to messages in another memory
after playback
Press {*} and {0} (for the common memory),
then enter the remote operation ID.
or
Press {*} and the desired mailbox number ({1}
or {2}), then enter the mailbox password.
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Option
Option
Transferring recorded messages to another
telephone
This feature allows your unit to call a designated telephone number each time an incoming voice
message is recorded. You can retrieve the transferred message during the same call using the remote
operation.
Important:
L To use this feature, program the transfer telephone number first (feature #60 on page 73) and
set the unit to TAD/FAX mode.
How this feature works
Recording your own transfer
greeting message
1
2
An incoming voice message is recorded in
your unit.
The recording time is limited to 16 seconds.
Suggested message:“This is a transferred
message from (your name, business and/or
telephone number). Please enter your remote ID
for remote operation.”
Your unit calls the transfer telephone
number.
3
4
Answer the call with the transfer telephone.
1
2
3
Press {MENU}.
Your unit will play the pre-recorded transfer
greeting message.
L You can record your own transfer
greeting message.
SYSTEM SET UP
PRESS NAVI.[( )]
Press {#}, then {6}{1}.
TRNS-GREETING
5
Enter the remote operation ID, and retrieve
the message using the remote operation
(page 59 to page 61).
CHECK
[ ]
Press {+} or {-} to select “RECORD”.
TRNS-GREETING
RECORD
[ ]
4
5
Press {SET}.
Speak clearly about 20 cm (8 inches) away
from the microphone.
L The display will show the remaining
recording time.
Example: TRNS REC. 15s
6
7
When finished recording, press {STOP}.
L The unit will repeat your message.
Adjust the volume using {+} or {-}.
Press {MENU}.
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Option
To check the transfer greeting message
1. Press {MENU}, {#}{6}{1}.
Pager call - when the unit receives a voice
message
This feature allows your unit to call your pager
when your unit receives an incoming voice
message.
2. Press {+} or {-} to select “CHECK”.
3. Press {SET}.
L The unit will play the message.
1. Press {MENU}.
4. Press {MENU}.
2. Press {#}, then {7} {0}.
PAGER CALL
MODE=OFF
To erase your own transfer greeting
message
[ ]
3. Press {+} or {-} to select “ON”.
L If this feature is not required, select
“OFF”.
1. Press {MENU}, {#}{6}{1}.
2. Press {+} or {-} to select “ERASE”.
3. Press {SET}.
4. Press {SET}.
L Your own message will be erased.
5. Enter your pager number up to 30 digits.
4. Press {MENU}.
6. Press {SET}.
Note:
7. Enter your pager access code up to 10 digits
L When transferring a call, the pre-recorded
if required.
transfer greeting message will be played.
8. Press {SET}.
MSG.=07734
L The default code 07734 will show “Hello!”
on your pager.
L If you want to change this message, enter
your message up to 30 digits.
9. Press {SET}.
L The unit will dial the stored number.
10.Check that your pager received the pager
test call.
11.Press {DIGITAL SP-PHONE}.
Note:
L If you have subscribed to a Caller ID service,
instead of the message you entered in step 8,
your pager will display the caller’s telephone
number.
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Features Summary
Programmable Features
Programming
The unit provides various programming features.
Programming method for
basic features
Programming by entering the program
code number directly
You can select a feature by directly entering the
program code (# and 2-digit number) instead of
using {<} or {>}.
{MENU}
1. Press {MENU}.
2. Press {#} and the 2-digit code number
(page 70).
3. Follow steps 3 to 5 on this page.
To cancel programming
Press {MENU} to exit the program.
{<}{>}{+}{-}
Press {MENU}.
{SET}
1
2
SYSTEM SET UP
PRESS NAVI.[( )]
Select the feature you wish to program.
Press {<} or {>} until the desired feature
is displayed.
L The current setting of the feature will be
displayed.
3
Press {+} or {-} until the desired setting
is displayed.
L This step may be slightly different
depending on the feature.
4
5
Press {SET}.
L The setting you selected is set, and the
next feature will be displayed.
To exit programming, press {MENU}.
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Features Summary
Programming method for
advanced features
Programming by entering the program
code number directly
You can select a feature by directly entering the
program code (# and 2-digit number) instead of
using {<} or {>}.
{MENU}
1. Press {MENU}.
2. Press {#} and the 2-digit code number
(page 71 to page 74).
3. Follow steps 5 to 7 on this page.
To cancel programming
Press {MENU} to exit the program.
{<}{>}{+}{-}
Press {MENU}.
{SET}
1
2
SYSTEM SET UP
PRESS NAVI.[( )]
Press {<} or {>} until the following is
displayed:
ADVANCED MODE
PRESS SET
3
4
Press {SET}.
Select the feature you wish to program.
Press {<} or {>} until the desired feature
is displayed.
L The current setting of the feature will be
displayed.
5
Press {+} or {-} until the desired setting
is displayed.
L This step may be slightly different
depending on the feature.
6
7
Press {SET}.
L The setting you selected is set, and the
next feature will be displayed.
To exit programming, press {MENU}.
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Features Summary
Basic features
Code #01: Setting the date and time
Code #10: Changing the incoming message
recording time
SET DATE & TIME
PRESS SET
RECORDING TIME
MODE=VOX
[ ]
See page 24 for details.
VOX (default): Unlimited.
Code #02: Setting your logo
1 MIN: Up to 1 minute.
YOUR LOGO
PRESS SET
Code #11: Setting the remote operation ID
See page 25 for details.
REMOTE TAD ID
ID=111
Code #03: Setting your fax number
1. Press {MENU}.
YOUR FAX NO.
PRESS SET
2. Press {<} or {>} and select this feature.
3. Enter any 3-digit number except a number
using 0 or 7.
See page 27 for details.
L The default ID is “111”.
Code #04: Printing the sending report
4. Press {SET}.
SENDING REPORT
MODE=ERROR [ ]
5. Press {MENU}.
To print and check the sending report for fax
transmission results (page 39).
Code #13: Setting the dialing mode
DIALING MODE
ERROR (default): The sending report will be
printed only when fax transmission fails.
MODE=TONE
[ ]
If you cannot dial, change this setting depending
on your telephone line service.
ON: The sending report will be printed out after
every transmission.
TONE (default): For tone dial service.
OFF: The sending report will not be printed out.
PULSE: For rotary pulse dial service.
Code #06: Changing the ring setting in
TAD/FAX mode
Code #17: Setting the ringer pattern
RINGER PATTERN
TAD RING COUNT
MODE=A
[ ]
RINGS=2
[ ]
You can select from A (default), B and C. The
selected ringer pattern will sound during setting.
To change the number of rings before the unit
answers a call in TAD/FAX mode. You can select
from 1, 2 (default), 3, 4, “TOLL SAVER” and
“RINGER OFF”. See page 48 for details.
Code #06: Changing the ring setting in FAX
ONLY mode
FAX RING COUNT
RINGS=3
[ ]
To change the number of rings before the unit
answers a call in FAX ONLY mode.
You can select from 1, 2, 3 (default) and 4.
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Features Summary
Advanced features
L To cancel after programming, press {STOP}
Code #22: Setting the journal report to print
automatically
then {SET}.
Code #26: Setting the Caller ID list to print
automatically
AUTO JOURNAL
MODE=ON
[ ]
ON (default): The unit will print the journal
report automatically after every 30 new fax
communications (page 39).
AUTO CALL. LIST
MODE=ON
[ ]
ON (default): The unit will print the Caller ID list
OFF: The unit will not print the journal report, but
automatically after every 30 new calls (page 34).
keep records of the last 30 fax communications.
OFF: The unit will not print the Caller ID list, but
keep records of the last 30 caller information.
Code #23: Sending documents overseas
Code #31: Activating the Distinctive Ring
feature
OVERSEAS MODE
MODE=ERROR [ ]
If you have difficulty sending an overseas fax,
activate this feature before starting transmission.
This feature makes sending documents easier
as the transmission speed is slowed down.
L This feature is not available for broadcast
transmission.
DISTINCTIVE RING
MODE=OFF
[ ]
See page 49 for details.
Code #32: Setting the ring pattern for fax
(Distinctive Ring feature)
L The calling charge may be higher.
FAX RING PATTERN
NEXT FAX: This setting is effective only for the
next attempted fax transmission. After
transmission, the unit will return to the previous
setting.
RING=B–D
[ ]
See page 50 for details.
Code #34: Setting the quick scan
ERROR (default): When the previous fax
transmission fails and you wish to redial the
same number.
QUICK SCAN
MODE=OFF
[ ]
This feature is helpful when you want to remove
the document for other uses, because the unit
will release the document before
OFF: Deactivates this feature.
Code #25: Sending a fax at a specific time
sending/copying.
DELAYED SEND
MODE=OFF
L If the document exceeds the memory
capacity, sending of the whole document or
copying of the exceeded document will be
canceled and this feature will be turned off
automatically.
[ ]
This feature allows you to take advantage of low-
cost calling hours offered by your telephone
company. This feature can be set up to 24 hours
in advance of the desired time.
ON: The unit will scan the document and store it
into memory first, then the unit will start
sending/copying.
To send a document:
1. Insert the document.
2. Follow steps 1 to 4 on page 69.
3. Press {+} or {-} to select “ON”.
4. Press {SET}.
OFF (default): Deactivates this feature.
5. Enter the fax number.
6. Press {SET}.
7. Enter the transmission start time.
L Press {*} to select “AM” or “PM”.
8. Press {SET}.
9. Press {MENU}.
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Features Summary
Code #36: Receiving oversized documents
Code #42: Setting the message alert
RCV REDUCTION
MODE=92%
MESSAGE ALERT
MODE=OFF
[ ]
[ ]
If the size of the document sent by the other
party is as large as, or larger than the recording
paper, the unit can reduce the document and
print it. Select the desired reduction rate.
To alert you with beeps when a new voice
message is recorded. If you hear slow beeps,
press {PLAY MESSAGES} and listen to
recorded messages. The beeps will stop.
ON: You will hear a beeping sound.
Setting
Recording
paper size
Original
document
size
OFF (default): Deactivates this feature.
Code #43: Setting the recording time alert
100%
Legal
Letter
Legal
Letter
Letter
Letter, A4
Letter
Legal
A4
REC. TIME ALERT
MODE=OFF
[ ]
92%
(default)
To alert you with beeps when there is less than
60 seconds of remaining recording time. If you
hear slow beeps, erase the recorded messages
(page 58, 64). The beeps will stop.
86%
72%
Legal
ON: You will hear a beeping sound.
OFF (default): Deactivates this feature.
Code #39: Changing the display contrast
LCD CONTRAST
MODE=NORMAL [ ]
Code #44: Setting the memory reception alert
RECEIVE ALERT
NORMAL (default): For normal contrast.
MODE=ON
[ ]
DARKER: Used when the display contrast is too
light.
To alert you with a beeping sound when a
received fax document is stored into memory
due to some existing problem.
If you are alerted by a slow beeping sound, clear
the printing problem and make sure the unit is
supplied with enough paper to print the stored
document. The beeps will stop.
Code #41: Changing the fax activation code
FAX ACTIVATION
MODE=ON
[ ]
If you use an extension telephone and wish to
use it to receive a fax, activate this feature and
program the activation code.
ON (default): You will hear a beeping sound.
OFF: Deactivates this feature.
1. Follow steps 1 to 4 on page 69.
2. Press {+} or {-} to select “ON”.
3. Press {SET}.
Code #46: Setting the friendly reception
FRIENDLY RCV
MODE=ON
[ ]
4. Enter your code from 2 to 4 digits, using 0–9,
# and *.
To receive a fax automatically when you answer
a call and hear a fax calling tone (slow beep).
L The default code is “@#9”.
L Do not enter “0000”.
ON (default): You do not have to press
{FAX/START} for fax reception.
5. Press {SET}.
OFF: You have to press {FAX/START} for fax
reception.
6. Press {MENU}.
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Features Summary
Code #47: Setting the fax voice guidance
Code #56: Greeting message for mailbox 2
FAX GUIDANCE
MODE=ON
BOX2 GREETING
CHECK
[ ]
[ ]
If you wish to hear voice guidance, activate this
feature.
See page 63 for details.
Code #60: Setting the message transfer
ON (default): You will hear voice guidance.
MESSAGE TRANSFER
OFF: Deactivates this feature.
MODE=OFF
[ ]
ERROR: To hear the voice guidance only when
To transfer a recorded incoming message to
another telephone (page 66), activate this
feature and program the transfer telephone
number.
fax transmission/reception fails.
Code #51: Setting the mailbox 1 password
BOX1 PASSWORD
ID=
1. Follow steps 1 to 4 on page 69.
2. Press {+} or {-} to select “ON”.
3. Press {SET}.
If you wish to prevent other users from retrieving
messages, program a password for mailbox 1.
1. Follow steps 1 to 4 on page 69.
4. Enter the transfer telephone number.
5. Press {SET}.
2. Enter a 3-digit number except a number
using digits 0 or 7.
6. Press {MENU}.
L The default ID is “555”.
3. Press {SET}.
Code #61: Checking, recording or erasing the
transfer greeting message
4. Press {MENU}.
TRNS-GREETING
CHECK
[ ]
Code #52: Setting the mailbox 2 password
See page 66, 67 for details.
BOX2 PASSWORD
ID=
Code #67: Setting the incoming message
monitor
If you wish to prevent other users from retrieving
messages, program a password for mailbox 2.
ICM MONITOR
1. Follow steps 1 to 4 on page 69.
MODE=ON
[ ]
2. Enter a 3-digit number except a number
using digits 0 or 7.
To hear an incoming message (ICM) from the
speaker when the answering device is recording
the message.
L The default ID is “555”.
3. Press {SET}.
ON (default): You can monitor the incoming
message.
4. Press {MENU}.
OFF: Deactivates this feature.
Code #54: Changing the recording time for
your own TAD/FAX greeting message
Code #70: Calling your paper
GREETING TIME
MODE=16s
PAGER CALL
MODE=OFF
[ ]
[ ]
16s (default): Up to 16 seconds.
60s: Up to 60 seconds.
See page 67 for details.
See page 54 for details.
Code #55: Greeting message for mailbox 1
BOX1 GREETING
CHECK
See page 63 for details.
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Features Summary
Code #76: Setting the connecting tone
CONNECTING TONE
MODE=ON
[ ]
If you often have trouble when sending a fax, this
feature allows you to hear connecting tones; fax
tone, ring back tone and busy tone. You can
confirm the status of the other party’s machine.
L If the ring back tone continues, the other
party’s machine may not be a facsimile or
may have run out of paper. Check with the
other party.
L The connecting tone volume cannot be
adjusted.
ON (default): You will hear connecting tones.
OFF: Deactivates this feature.
Code #77: Changing the receiving mode in
the auto answer setting
AUTO ANSWER
MODE=TAD/FAX [ ]
TAD/FAX (default): Telephone Answering
Device/Facsimile mode (page 48)
FAX ONLY: Facsimile only mode (page 47)
Code #80: Resetting advanced features to
their default settings
SET DEFAULT
RESET=NO
[ ]
To reset the advanced features:
1. Press {MENU}.
2. Press {#}, then {8}{0}.
3. Press {+} or {-} to select “YES”.
4. Press {SET}.
5. Press {SET} again.
6. Press {MENU}.
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Error Messages
Help
Reports
If your unit cannot send a fax, check the following:
–
–
The number you dialed is correct.
The other party’s machine is a fax machine.
If the problem remains, correct it by following the communication message printed on the sending and
journal reports (page 39).
COMMUNICATION ERROR
(Code: 40-42, 46-72, FF)
L A transmission or reception error occurred.
Try again or check with the other party.
COMMUNICATION ERROR
(Code: 43, 44)
L A line problem occurred. Connect the
telephone line cord to a different jack and try
again.
L An overseas transmission error occurred. Try
using the overseas mode of feature #23
(page 71).
DOCUMENT JAMMED
L The document is jammed. Remove the
jammed document (page 86).
ERROR-NOT YOUR UNIT
(Code: 54, 59, 70)
L A transmission or reception error occurred
because of a problem with the other party’s
fax machine. Check with the other party.
MEMORY FULL
L The document was not received as a result of
the memory being full.
NO DOCUMENT
L The document was not fed into the unit
properly. Reinsert the document and try
again.
OTHER FAX NOT RESPONDING
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
L The document was not fed properly. Reinsert
the document and try again.
L The other party’s fax machine rings too many
times. Send the fax manually (page 38).
L The other party’s machine is not a fax
machine. Check with the other party.
L The number you dialed is not in service.
PRESSED THE STOP KEY
L {STOP} was pressed and fax communication
was canceled.
OK
L Fax communication was successful.
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Error Messages
Display
If the unit detects a problem, one or more of the following messages will appear on the display.
CALL SERVICE
FAX IN MEMORY
L There is something wrong with the unit.
L The unit has a document in memory. See the
other displayed message instructions to print
out the document.
Contact our service personnel.
CHECK DOCUMENT
FAX MEMORY FULL
L The document was not fed into the unit
properly. Reinsert the document. If
misfeeding occurs frequently, clean the
document feeder rollers (page 87) and try
again.
L Attempted to transmit a document longer
than 600 mm. Press {STOP} to remove the
document. Divide the document into two or
more sheets and try again.
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 14)
or clear the jammed paper (page 83).
L When performing memory transmission, the
document being stored exceeds the memory
capacity of the unit. Transmit the entire
document manually.
CHECK MEMORY
FILM EMPTY
L The memory (telephone numbers,
parameters, etc.) has been erased. Re-
program.
L The film is empty. Replace the film with a new
one (page 81).
L The ink film is slack. Tighten it (page 82) and
install again.
CHECK PAPER
L The fax machine is positioned near
appliances such as TVs or speakers which
generate an intense magnetic field.
L The recording paper is not installed or the
unit has run out of paper. Install paper and
press {SET} to clear the message.
FILM NEAR EMPTY
L The recording paper was not fed into the unit
properly (page 85). Reinstall paper (page 14)
and press {SET} to clear the message.
L The recording paper has jammed near the
recording paper entrance. Clear the jammed
paper (page 83) and press {SET} to clear the
message. Do not install folded or heavily
curled paper.
L The remaining film is low. Prepare a new film
(page 81).
MEMORY FULL
L When making a copy, the document being
stored exceeds the memory capacity of the
unit. Press {STOP} to clear the message.
Divide the document into sections.
COVER OPEN
MESSAGE FULL
L The back cover is open. Close it.
L There is no room left in memory to record a
voice message. Erase unnecessary
messages (page 58, 64).
DIRECTORY FULL
L There is no space to store new entries in
navigator directory. Erase unnecessary
entries (page 31).
MODEM ERROR
L There is something wrong with the modem
circuit. Contact our service personnel.
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Error Messages
NO FAX REPLY
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
OPEN CABINET
CHECK FILM SLACK
b
OPEN CABINET
CHECK FILM TYPE
L The ink film is empty. Replace the ink film
with a new one (page 81).
L The ink film is not installed. Install it (page
10).
L The ink film is slack. Tighten it (page 82).
L The fax machine is positioned near
appliances such as TVs or speakers which
generate an intense magnetic field.
PAPER JAMMED
L A recording paper jam occurred. Clear the
jammed paper (page 83).
PLEASE WAIT
L The unit is checking that there is no slack on
the ink film. Wait for a moment while the
check is completed.
REDIAL TIME OUT
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
REMOVE DOCUMENT
L The document is jammed. Remove the
jammed document (page 86).
TRANSMIT ERROR
L A transmission error occurred. Try again.
UNIT OVERHEATED
L The unit is too hot. Let the unit cool down.
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Frequently Asked Questions
Frequently Asked Questions
When a function does not work, check here
General
The receiving mode does not function
properly.
I cannot make and receive calls.
L The power cord or telephone line cord is not
L A Distinctive Ring of feature #31 is set (page
49).
connected. Check the connections.
L If you used a splitter to connect the unit,
The {REDIAL/PAUSE} button does not
function properly.
L If this button is pressed during dialing, a
remove the splitter and connect the unit to the
wall jack directly. If the unit operates properly,
check the splitter.
pause will be inserted. If pressed
immediately after a dial tone is obtained, the
last number dialed will be redialed.
I cannot make calls.
L The dialing mode setting is wrong. Change
the setting of feature #13 (page 70).
During programming, I cannot enter the code
or ID number.
L All or part of the numbers are the same.
The unit does not work.
L Disconnect the unit from the telephone line
Change the number: feature #11 (page 70),
and connect the line to a known working
#41 (page 72), #51 and #52 (page 73).
telephone. If the working telephone operates
properly, contact our service personnel to
have the unit repaired. If the working
The ink film runs out quickly.
L The help printing function, copy function, and
telephone does not operate properly, contact
reports also use ink film.
your telephone company.
Whenever I try to retrieve my voice mail
messages, the retrieval is interrupted by the
fax tone.
The unit does not ring.
L The ringer volume is set to off. Adjust it (page
23).
L You are probably entering *#9. This is the
L The ring setting of feature #06 is set to
default setting for the fax activation code. If
you use a voice mail service, set the fax
activation feature to off or reprogram the
“RINGER OFF”. Change to another ring
setting (page 70).
activation code (feature #41 on page 72).
The unit displays the following though the
paper is inserted.
The speakerphone is not working.
L Use the speakerphone in a quiet room.
L If you have difficulty hearing the other party,
adjust the volume.
CHECK PAPER
L The paper is inserted halfway. Insert it
correctly (page 14) and press {SET} to clear
the message.
Fax – sending
The other party complains they only hear a
fax tone and cannot talk.
L FAX ONLY mode is set. Tell the other party
the number is only used for faxes.
L Change to TEL mode or TAD/FAX mode by
pressing {AUTO ANSWER}.
L If you use a Distinctive Ring service, turn
AUTO ANSWER off so that the fax machine
is in TEL mode.
I cannot send documents.
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
L The other party’s machine is not a fax
machine. Check with the other party.
L The other party’s fax machine rings too many
times. Send the fax manually (page 38).
L If you use a Distinctive Ring service, make
sure you have set the same ring pattern
assigned by the telephone company (page
49).
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Frequently Asked Questions
The other party complains that letters on
A blank sheet is ejected.
their received document are distorted or not
clear.
L If a blank sheet is ejected after the received
document is printed out, the receiving
reduction rate is not programmed correctly.
Program the proper rate in feature #36 (page
72).
L The other party placed the document in their
fax machine the wrong way. Check with the
other party.
L If your line has special telephone services
such as call waiting, the service may have
been activated during fax transmission.
Connect the unit to a line that does not have
these services.
L The extension telephone on the same line is
off the hook. Hang up the extension
telephone and try again.
A white line or a smudge appears on your
recording paper.
L The glass or rollers are dirty. Clean them
L Try copying the document. If the copied
image is clear, there may be something
wrong with the other party’s machine.
(page 87).
The other party complains that smudges or
black lines appear on their received
document.
The printing quality is poor.
Note:
Please do not reuse the ink film!
For best results, use genuine Panasonic
replacement film. Refer to page 7 for further
details.
L The glass or rollers are dirty. Clean them
(page 87).
I cannot send a fax overseas.
L Use the overseas transmission mode of
feature #23 (page 71).
L Add two pauses at the end of the telephone
number or dial manually.
L The other party sent a faint document. Ask
them to send a clearer copy of the document.
L The thermal head is dirty. Clean it (page 88).
L Some paper has instructions recommending
which side to print on. Try turning the paper
over.
L You may have used paper with a cotton
and/or fiber content that is over 20%, such as
letterhead or resume paper. We recommend
smooth paper such as “Hammermill Jet Print”
for clearer printing.
Fax – receiving
I cannot receive documents.
L When you have a single telephone line and
subscribe to a voice mail service, you must
also subscribe to a Distinctive Ring service
(page 49).
The other party complains that they cannot
send a document.
I cannot receive documents automatically.
L The receiving mode is set to TEL mode. Set
to TAD/FAX mode or FAX ONLY mode by
pressing {AUTO ANSWER}.
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 14)
or clear the jammed paper (page 83).
L The time taken to answer the call is too long.
Decrease the number of rings of feature #06
(page 70).
L The greeting message is too long. Shorten
the message (page 54).
The display shows the following, but faxes
are not received.
CONNECTING.....
L The incoming call is not a fax. Change the
receiving mode to TAD/FAX mode or TEL
mode by pressing {AUTO ANSWER}.
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Frequently Asked Questions
L You may have used paper with a cotton
Receiving mode
and/or fibre content that is over 20%, such as
letterhead or resume paper. We recommend
smooth paper such as “Hammermill Jet Print”
for clearer printing.
I cannot select the desired receiving mode.
L If you want to set TAD/FAX or FAX ONLY
mode:
–
select the desired mode using feature #77
(page 74), and
press {AUTO ANSWER} repeatedly until
the desired mode is displayed.
Answering device
–
I cannot retrieve recorded messages from a
remote location.
L If you want to set TEL mode:
–
press {AUTO ANSWER} repeatedly until
L Press the remote operation ID correctly and
TEL mode is displayed.
firmly (page 60).
The other party complains that they cannot
send a document.
Messages in the mailbox do not play back.
L The mailbox password is wrong. Enter the
correct password.
L The unit is not in TAD/FAX or FAX ONLY
mode. Select the desired mode using feature
#77 and press {AUTO ANSWER} repeatedly
until TAD/FAX or FAX ONLY mode is
displayed.
–
For mailbox 1 password, see feature #51
on page 73.
–
For mailbox 2 password, see feature #52
on page 73.
The other party complains that they cannot
leave a voice message.
Copying
L The memory is full. Erase unnecessary
The unit does not make a copy.
L You cannot make a copy during
programming. Make the copy after
programming or stop programming.
messages (page 58, 64).
If a power failure occurs
L The unit will not function.
A black line, a white line or smudge appears
on the copied document.
L The glass or rollers are dirty. Clean them
L The unit is not designed for making
emergency telephone calls when the power
fails. Alternative arrangements should be
made for access to emergency services.
L Fax transmission and reception will be
interrupted.
(page 87).
The copied image is distorted.
L The thermal head is dirty. Clean it (page 88).
L If the delayed transmission (feature #25 on
page 71) is programmed and the start time is
passed during a power failure, transmission
will be attempted soon after power is
restored.
L If any fax documents are stored in the
memory, they will be lost. When power is
restored, a power down report will be printed
out stating which contents in the memory
have been erased.
The printing quality is poor.
Note:
Please do not reuse the ink film!
For best results, use genuine Panasonic
replacement film. Refer to page 7 for further
details.
Copy
Original
ABC
L Some paper has instructions recommending
which side to print on. Try turning the paper
over.
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Replacement
Replacement
Ink film
Replacement film Model No. KX-FA93: prints about 225 letter-sized pages.
See page 7 for accessory information.
1
Open the front cover by pulling up the
center part.
4
Remove the used core and the used ink
film.
Used core
Center part
Used
ink film
Front cover
5
6
Remove the stoppers and tags from the
new ink film.
2
Push the back cover open button (green) on
the right side of the unit.
OR
Push the back cover open lever (green)
inside of the unit.
Tags
Stopper
Back cover
open button
(green)
Stopper
New ink film
Insert the gear of blue core of the front ink
film roll into the left slot of the unit (1).
Insert the rear ink film roll (2).
Gear of blue core
Rear ink film roll
Back cover
open lever (green)
2
1
Left
slot
3
Open the back cover.
Back cover
Front ink
film roll
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Replacement
7
Turn the gear of blue core in the direction of
the arrow.
8
Close the back cover securely by pushing
down on the dotted area at both ends (1).
Close the front cover securely (2).
L The following message will be displayed
while the unit is checking that there is no
slack in the ink film.
PLEASE WAIT
Dotted
area
Gear of blue core
Ink film
1
L Make sure that the ink film is wrapped
2
around the blue core at least once.
Correct
Back cover
Front cover
Display
Note:
Blue core
1 turn
L The ink film is safe to touch, and will not rub
off on your hands like carbon paper.
Tight
Incorrect
The ink film is not wrapped
around the blue core.
Slack
Reverse
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Jams
Jams
Recording paper jam
3
4
Open the back cover.
When the recording paper has
jammed in the unit
The display will show the following.
Back cover
PAPER JAMMED
1
Open the front cover by pulling up the
center part.
Remove the jammed recording paper.
Jammed recording paper
Center part
Front cover
2
Push the back cover open button (green) on
the right side of the unit.
OR
Push the back cover open lever (green)
inside of the unit.
Back cover
open button
(green)
Back cover
open lever (green)
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Jams
5
Turn the gear of blue core in the direction of
the arrow.
6
Close the back cover securely by pushing
down on the dotted area at both ends (1).
Close the front cover securely (2).
Dotted
area
1
2
Gear of blue core
Back cover
Ink film
Front cover
L Make sure that the ink film is wrapped
around the blue core at least once.
7
Remove the recording paper and
straighten. Pull the tension plate forward
and hold open while inserting the paper.
Correct
Blue core
1 turn
Tight
Incorrect
Tension plate
The ink film is not wrapped
around the blue core.
Slack
Reverse
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Jams
When the recording paper was
not fed into the unit properly
The display will show the following.
CHECK PAPER
Remove the recording paper and straighten. Pull
the tension plate forward and hold open while
inserting paper.
Press {SET} to clear the message.
Tension plate
{SET}
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Jams
Document jams – sending
1
Open the front cover by pulling up the
center part.
Note:
L Do not pull out the jammed paper forcibly
Remove the jammed document carefully.
before opening the front cover.
Center part
Front cover
Jammed
document
2
Close the front cover securely.
Front cover
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Cleaning
Cleaning
Document feeder
If misfeeding occurs frequently or if smudges, black lines or white lines appear on a transmitted
document or on the original of a copied document, clean the document feeder.
1
Disconnect the power cord and the
telephone line cord.
4
Clean the glass with a soft dry cloth.
Caution:
L Do not use paper products, such as
paper towels or tissues.
Telephone
line cord
Power cord
2
Open the front cover by pulling up the
center part.
Center part
Glass
5
Close the front cover securely.
Front cover
3
Clean the document feeder rollers and
rubber flap with a cloth moistened with
isopropyl rubbing alcohol, and let all parts
dry thoroughly.
Caution:
L Do not use paper products, such as
paper towels or tissues.
Front cover
Document
feeder rollers
6
Connect the power cord and the telephone
line cord.
Rubber flap
Telephone
line cord
Power cord
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Cleaning
Thermal head
If smudges or black/white lines appear on a copied or received document, check whether there is dust
on the thermal head. Clean the thermal head to remove the dust.
1
Disconnect the power cord and the
telephone line cord.
4
Open the back cover.
Remove the ink film.
Back cover
Telephone
line cord
Power cord
2
Open the front cover by pulling up the
center part.
5
Clean the thermal head with a cloth
moistened with isopropyl rubbing alcohol,
and let it dry thoroughly.
Caution:
L To prevent a malfunction due to
static electricity, do not use a dry
cloth and do not touch the thermal
head directly.
Center part
Thermal head
Front cover
3
Push the back cover open button (green) on
the right side of the unit.
OR
Push the back cover open lever (green)
inside of the unit.
Back cover
open button
(green)
Back cover
open lever (green)
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Cleaning
6
Replace the ink film.
Turn the gear of blue core in the direction of
the arrow.
7
Close the back cover securely by pushing
down on the dotted area at both ends (1).
Close the front cover securely (2).
Dotted
area
1
2
Gear of blue core
Back cover
Ink film
Front cover
L Make sure that the ink film is wrapped
around the blue core at least once.
8
Connect the power cord and the telephone
line cord.
Correct
Telephone
line cord
Blue core
1 turn
Tight
Power cord
Incorrect
The ink film is not wrapped
around the blue core.
Slack
Reverse
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Printed Reports
General Information
Reference lists and reports
You can print out the following lists and reports for your reference.
Setup list:
provides you with the current settings of the basic and advanced programming features (page 70 to page
74).
Telephone number list:
provides you with names and telephone numbers which are stored in one-touch dial and navigator
directory.
Journal report:
keeps records of fax transmission and reception. This report will be printed automatically after every 30
fax communications (feature #22 on page 71).
Printer test:
allows you to check the print quality of your unit. If the test print has a smudge, or blurred points or lines,
clean the thermal head (page 88).
Broadcast programming list:
provides you with entries which are stored in the broadcast feature (page 42).
Caller ID list:
keeps records of the last 30 callers after subscribing to a Caller ID service. This report will be printed
automatically after every 30 callers (feature #26 on page 71).
2
Press {<} or {>} until the desired item is
displayed.
{MENU}
SETUP LIST
PRESS SET
TEL NO. LIST
PRESS SET
JOURNAL REPORT
PRESS SET
PRINTER TEST
PRESS SET
{<}{>}
{SET}
BROADCAST LIST
PRESS SET
{STOP}
CALLER ID LIST
PRESS SET
1
Press {MENU} repeatedly until the
following is displayed.
PRINT REPORT
PRESS NAVI.[( )]
3
4
Press {SET} to start printing.
PRINTING
L To stop printing, press {STOP}.
L After printing, the printed item will be
displayed.
Press {MENU}.
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Caller IQ Feature
Caller IQ Feature
openLCR service for the Caller IQ feature
This unit is compatible with service provided by openLCR.
L If you have any questions regarding the openLCR service, call openLCR’s customer service
department at 1-866-openLCR (1-866-673-6527).
L NEITHER KYUSHU MATSUSHITA ELECTRIC CO., LTD. (KME) NOR MATSUSHITA ELECTRIC
CORPORATION OF AMERICA (MECA) IS IN ANY WAY AFFILIATED WITH, OR RESPONSIBLE
FOR THE ACTS OR OMISSIONS OF, OPENLCR.COM, INC. (OPENLCR). NEITHER KME NOR
MECA NOR ANY OF THEIR EMPLOYEES OR AFFILIATES OR CUSTOMERS MAKE ANY
WARRANTIES OR REPRESENTATIONS, EITHER EXPRESS OR IMPLIED, TO ANY CUSTOMER
OR ANY OTHER THIRD PARTY WITH RESPECT TO ANY OF THE SERVICES PROVIDED BY
OPENLCR, NOR ASSUME NOR CREATE ANY OTHER OBLIGATION OF ANY KIND ON BEHALF
OF OPENLCR.
L If you subscribe to openLCR service, the unit will start the first download of the rate table to your fax
machine and the Caller IQ feature will be automatically turned on. The CALLER IQ indicator will stay
on. No special dialing or button pressing is necessary to place a long distance call with the Caller IQ
feature.
If you do not wish to use the Caller IQ feature, you can turn it off temporarily.
Note:
L Before subscribing to openLCR service, you cannot change the following settings.
4
Press {SET}.
To turn the Caller IQ feature
from ON to OFF
LCR IS OFF
L The CALLER IQ indicator will turn off.
OFF
{<}{>}
{SET}
1
2
Press {CALLER IQ}.
CALLER IQ
PRESS NAVI.[( )]
Press {<} or {>} until the following is
displayed or press {0}.
TO DISABLE LCR
PRESS “3”, SET
3
Press {3}.
TO DISABLE LCR
PRESS SET
91
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Caller IQ Feature
To turn the Caller IQ feature
from OFF to ON
Updating the rate table
(downloading the rate table)
If you register through openLCR web site or
move to another area, you have to download the
rate table manually.
FLASH/LIGHT
FLASH/LIGHT
{<}{>}
{SET}
1
2
Press {CALLER IQ}.
CALLER IQ
PRESS NAVI.[( )]
{<}{>}
Press {<} or {>} until the following is
displayed or press {0}.
{SET}
TO ENABLE LCR
PRESS “1”, SET
{STOP}
1
2
Press {CALLER IQ}.
CALLER IQ
3
4
Press {1}.
TO ENABLE LCR
PRESS SET
PRESS NAVI.[( )]
Press {<} or {>} until the following is
displayed or press {2}.
Press {SET}.
DOWNLOAD IN
PROCESS.
NEW RATE TABLE
PRESS SET
L The fax machine will automatically
receive the rate table on this page.
3
Press {SET}.
DOWNLOAD IN
PROCESS.
L The fax machine will automatically
receive the rate table.
92
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Caller IQ Feature
Downloading the fax system
setup and telephone directory
entries (downloading from
web)
During download
L The CALLER IQ indicator will flash and the
display will show the following.
DOWNLOAD IN
PROCESS.
If you access openLCR web site at
L During downloading, you cannot do other
operations such as making/answering a call
or sending/receiving a document.
L Depending on where you live, the call for
downloading may be a long distance call and
will take about 1-2 minutes. You will be
charged for the cost of the call.
www.openLCR.com and program the system
setup and telephone directory, you will need to
download this data to the fax machine.
L When the download is completed, the
CALLER IQ indicator will stop flashing but will
remain lit up and the display will show the
following:
{CALLER IQ}
DOWNLOAD OK!
L If the display shows the following, the unit
was unable to download from openLCR.
DOWNLOAD ERROR.
TRY AGAIN.
{<}{>}
Try downloading manually again.
L If the display shows the following, the Caller
IQ feature is set to off.
{SET}
1
2
Press {CALLER IQ}.
CALLER IQ
SET LCR TO ON
PRESS NAVI.[( )]
Set the Caller IQ feature to on by referring to
page 92.
Press {<} or {>} until the following is
displayed or press {3}.
Automatic download
The fax machine will automatically download the
latest rate table when:
DATA FROM WEB
PRESS SET
–
the rate table in the fax machine reaches
expiry date; usually between 60-90 days after
last update,
3
Press {SET}.
DOWNLOAD IN
PROCESS.
–
–
the fax machine is being polled by openLCR
service center, or
you set the Caller IQ feature from OFF to ON
(page 92).
u
DOWNLOAD OK!
To stop downloading
1. Press {STOP}.
CANCEL DOWNLOAD?
YES:SET/NO:STOP
2. Press {SET}.
93
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Specifications
Specifications
Technical data about this product
Applicable lines:
Public Switched Telephone Network
Document size:
Max. 216 mm (81/2") in width, Max. 600 mm (235/8") in length
Effective scanning width: 208 mm (83/16")
Effective printing width:
Transmission time*1:
Scanning density:
208 mm (83/16")
Approx. 9 s/page (Original mode)*2
Horizontal: 8 pels/mm (203 pels/inch)
Vertical: 3.85 lines/mm (98 lines/inch) – in standard resolution,
7.7 lines/mm (196 lines/inch) – in fine/photo resolution,
15.4 lines/mm (392 lines/inch) – in super fine resolution
64-level
Photo resolution:
Scanner type:
Printer type:
Contact Image Sensor
Thermal Transfer on plain paper
Data compression system: Modified Huffman (MH), Modified READ (MR)
Modem speed:
14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
Operating environment:
Dimensions:
5 °C–35 °C (41 °F–95 °F), 20%–80% RH (Relative Humidity)
Approx. height 185 mm × width 355 mm × depth 275 mm (79/32" × 1331/32"
× 1027/32")
Mass (Weight):
Approx. 3.4 kg (7.5 lb.)
Power consumption:
Standby: Approx. 4.0 W
Transmission: Approx. 12 W
Reception: Approx. 40 W (When receiving a 20% black document)
Copy: Approx. 55 W (When copying a 20% black document)
Maximum: Approx. 135 W (When copying a 100% black document)
120 V AC, 60 Hz
Power supply:
Fax memory capacity:
Approx. 25 pages of memory transmission
Approx. 28 pages of memory reception
(Based on the ITU-T No. 1 Test Chart in standard resolution.)
Voice memory capacity*3: Approx. 18 minutes of recording time including greeting messages
*1 Transmission speed depends upon the contents of the pages, resolution, telephone line conditions
and capability of the other party’s machine.
*2 Transmission speed is based upon the ITU-T No. 1 Test Chart and original mode. If the capability of
the other party’s machine is inferior to your unit, the transmission time may be longer.
*3 Recording time may be reduced by the calling party’s background noise.
ITU-T No. 1 Test Chart
94
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Specifications
Paper specifications
Recording paper size:
Letter: 216 mm × 279 mm (81/2" × 11")
Legal: 216 mm × 356 mm (81/2" × 14")
Note for recording paper:
L Do not use the following types of paper:
–
Paper with a cotton and/or fibre content that is over 20%, such as letterhead paper or paper used
for resumes
–
–
–
–
–
Extremely smooth or shiny paper, or paper that is highly textured
Coated, damaged or wrinkled paper
Paper with irregularities, such as tabs or staples
Paper which has dust, lint or oil stains
Paper that will melt, vaporize, discolor, scorch or emit dangerous fumes, near 200 °C (392 °F),
such as vellum paper. These materials may transfer onto the fusing roller and cause damage.
Moist paper
–
L Some paper only accepts print on one side. Try using the other side of the paper if you are not happy
with the print quality or if misfeeding occurs.
L For proper feeding and best print quality, we recommend using long-grained paper.
L Do not use paper of different types or thickness at the same time. This may cause a paper jam.
L Avoid double-sided printing.
L Do not use paper printed from this unit for double-sided printing with other copiers or printers. This
may cause a paper jam.
L To avoid curling, do not open paper packs until you are ready to use the paper. Store unused paper
in the original packaging, in a cool and dry location.
Note:
L Any details given in these instructions are subject to change without notice.
L The pictures and illustrations in these instructions may vary slightly from the actual product.
95
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FCC and Other Information
FCC and Other Information
FCC and Other Information
This equipment complies with Part 68 of the FCC
rules and the requirements adopted by the ACTA.
On the rear of this equipment is a label that
contains, among other information, a product
identifier in the format US:ACJ----------.
Connection to party line service is subject to state
tariffs. Contact the state public utility commission,
public service commission or corporation
commission for information.
If requested, this number must be provided to the
telephone company.
This equipment is hearing aid compatible as
defined by the FCC in 47 CFR Section 68.316.
• Registration No .....(found on the rear of the unit)
• Ringer Equivalence No. (REN)
..............................(found on the rear of the unit)
If your home has specially wired alarm equipment
connected to the telephone line, ensure the
installation of this equipment does not disable your
alarm equipment. If you have questions about what
will disable alarm equipment, consult your
A plug and jack used to connect this equipment to
the premises wiring and telephone network must
comply with the applicable FCC Part 68 rules and
requirements adopted by the ACTA. A compliant
telephone cord and modular plug is provided with
this product. It is designed to be connected to a
compatible modular jack that is also compliant.
telephone company or a qualified installer.
WHEN PROGRAMMING EMERGENCY
NUMBERS AND(OR)MAKING TEST CALLS TO
EMERGENCY NUMBERS:
1) Remain on the line and briefly explain to the
dispatcher the reason for the call.
2) Perform such activities in the off-peak hours,
such as early morning or late evenings.
The REN is used to determine the number of
devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in
the devices not ringing in response to an incoming
call. In most but not all areas, the sum of RENs
should not exceed five (5.0).To be certain of the
number of devices that may be connected to a line,
as determined by the total RENs, contact the local
telephone company. For products approved after
July 23,2001,the REN for this product is part of the
product identifier that has the format
The software contained in this equipment to allow
user access to the network must be upgraded to
recognize newly established network area codes
and exchange codes as they are placed into
service. Failure to upgrade the premises systems
or peripheral equipment to recognize the new
codes as they are established will restrict the
customer and the customer's employees from
gaining access to the network and to these codes.
US:AAAEQ##TXXXX. The digits represented by
##are the REN without a decimal point (e.g.,03 is a
REN of 0.3).
NOTE:
If this equipment causes harm to the telephone
network, the telephone company will notify you in
advance that temporary discontinuance of service
may be required. But if advance notice isn't
practical, the telephone company will notify the
customer as soon as possible. Also, you will be
advised of your right to file a complaint with the
FCC if you believe it is necessary.
Many states have imposed regulations on the
manner in which 2-way telephone conversations
may be recorded, so you should inform the other
party that the conversation is being recorded.
Consult your local telephone company for further
information.
CAUTION:
Any changes or modifications not expressly
approved by the party responsible for compliance
could void the userÕs authority to operate this
device.
The telephone company may make changes in its
facilities, equipment, operations or procedures that
could affect the operation of the equipment. If this
happens the telephone company will provide
advance notice in order for you to make necessary
modifications to maintain uninterrupted service.
NOTE:
This equipment has been tested and found to
comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection
against harmful interference in a residential
installation. This equipment generates, uses, and
can radiate radio frequency energy and, if not
installed and used in accordance with the
instructions, may cause harmful interference to
radio communications. However, there is no
guarantee that interference will not occur in a
If trouble is experienced with this equipment, for
repair or warranty information, please contact a
Factory Servicenter or other Authorized Servicer. If
the equipment is causing harm to the telephone
network, the telephone company may request that
you disconnect the equipment until the problem is
resolved.
96
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FCC and Other Information
particular installation. If this equipment does cause
harmful interference to radio or television reception,
which can be determined by turning the equipment
off and on, the user is encouraged to try to correct
the interference by one or more of the following
measures:
— Reorient or relocate the receiving antenna.
— Increase the separation between the equipment
and receiver.
— Connect the equipment into an outlet on a circuit
different from that to which the receiver is
connected.
— Consult the dealer or an experienced radio/TV
technician for help.
97
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Warranty
Warranty
Limited Warranty
PANASONIC CONSUMER ELECTRONICS COMPANY,
DIVISION OF MATSUSHITA ELECTRIC
CORPORATION OF AMERICA
PANASONIC SALES COMPANY,
DIVISION OF MATSUSHITA
ELECTRIC OF PUERTO RICO, INC.,
Ave. 65 de Infantería, Km. 9.5
San Gabriel Industrial Park,
Carolina, Puerto Rico 00985
One Panasonic Way,
Secaucus, New Jersey 07094
Panasonic Facsimile Product
Limited Warranty
Limited Warranty Coverage
If your product does not work properly because of a defect in materials or workmanship, Panasonic Consumer
Electronics Company or Panasonic Sales Company (collectively referred to as “the warrantor”) will, for the
length of the period indicated on the chart below, which starts with the date of original purchase (“warranty
period”), at its option either (a) repair your product with new or refurbished parts, or (b) replace it with a new
or a refurbished product. The decision to repair or replace will be made by the warrantor.
FAX categories
Thermal Transfer Facsimile
Laser Facsimile
Parts
Labor
6 Months
1 (one) Year
6 Months
1 (one) Year
Batteries, antennas, ink film, toner cartridge, drum unit, and ink cartridge (as may be applicable), and cosmetic
parts (cabinet) are not warranted under this Limited Warranty.
During the “Labor” warranty period there will be no charge for labor. During the “Parts” warranty period, there
will be no charge for parts. You must carry-in or mail-in your product during the warranty period. This warranty
only applies to products purchased and serviced in the United States or Puerto Rico. This warranty is extended
only to the original purchaser of a new product which was not sold “as is”. A purchase receipt or other proof
of the original purchase date is required for warranty service.
Carry-In or Mail-In Service
For Carry-In or Mail-In Service in the United States call 1-800-HELP-FAX (1-800-435-7329)
For assistance in Puerto Rico call Panasonic Sales Company (787)-750-4300 or fax (787)-768-2910.
Limited Warranty Limits And Exclusions
This warranty ONLY COVERS failures due to defects in materials or workmanship, and DOES NOT COVER
normal wear and tear or cosmetic damage. The warranty ALSO DOES NOT COVER damages which occurred
in shipment, or failures which are caused by products not supplied by the warrantor such as non Panasonic ink
film, toner cartridge or drum unit, or failures which result from accidents, misuse, abuse, neglect, mishandling,
misapplication, alteration, faulty installation, set-up adjustments, signal reception problems, misadjustment of
consumer controls, improper maintenance, power line surge, improper voltage supply, lightning damage,
modification, or commercial use (such as in a hotel, office, restaurant, or other business), rental use of the
product, service by anyone other than a Factory Servicenter or other Authorized Servicer, or damage that is
attributable to acts of God.
THERE ARE NO EXPRESS WARRANTIES EXCEPT AS LISTED UNDER “LIMITED WARRANTY
COVERAGE”. THE WARRANTOR IS NOT LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES
RESULTING FROM THE USE OF THIS PRODUCT, OR ARISING OUT OF ANY BREACH OF THIS
WARRANTY. (As examples, this excludes damages for lost time, cost of having someone remove or re-install
an installed unit if applicable, or travel to and from the servicer. The items listed are not exclusive, but are for
illustration only.) ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE WARRANTY OF
MERCHANTABILITY, ARE LIMITED TO THE PERIOD OF THE LIMITED WARRANTY.
98
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Warranty
Some states do not allow the exclusion or limitation of incidental or consequential damages, or limitations on
how long an implied warranty lasts, so the exclusions may not apply to you.
This warranty gives you specific legal rights and you may also have other rights which vary from state to state.
If a problem with this product develops during or after the warranty period, you may contact your dealer or
Servicenter. If the problem is not handled to your satisfaction, then write to the warrantor’s Consumer Affairs
Department at the addresses listed for the warrantor.
PARTS AND SERVICE WHICH ARE NOT COVERED BY THIS LIMITED WARRANTY ARE YOUR
RESPONSIBILITY.
For product service
When you ship the product
• Call toll-free 1-800-HELP-FAX (1-800-435-7329)
• Carefully pack your unit, preferably in the original
for the location of an authorized servicenter.
carton.
• Attach a letter, detailing the symptom or problem,
to the outside of the carton.
• Send the unit to an authorized servicenter,
prepaid and adequately insured.
• Do not send your unit to the Panasonic
Consumer Electronics Company or to any
executive or regional sales office. These
locations do not repair consumer products.
For out of warranty technical support
• After the warranty has expired, please contact
our Continued Services Technical Support Line
at 1-900-555-PANA (1-900-555-7262) for
support on a fee basis.
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Customer Services
Customer Services
Customer Services directory
To obtain service or technical assistance during the warranty period, please
contact:1-800-HELP-FAX (1-800-435-7329), Monday-Friday 9am-8pm EST.
To obtain support or service after the warranty has expired, please contact:
1-900-555-PANA (1-900-555-7262) for support on a fee basis.
Web Site: www.panasonic.com
(for customers in the USA or Puerto Rico ONLY)
You can purchase parts, accessories or locate your nearest servicenter by
visiting our Web Site.
Service in Puerto Rico
Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company / Factory Servicenter:
Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985
Phone (787) 750-4300 Fax (787) 768-2910
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Index
Index
Program Index
Basic features
Advanced features
#01 Date and time....................................24
#02 Your logo ...........................................25
#03 Your fax number................................27
#04 Sending report ............................39, 70
#06 TAD ring setting...........................48, 70
#06 FAX ring setting.................................70
#10 Recording time for an incoming
message ...........................................70
#11 Remote operation ID.........................70
#13 Dialing mode.....................................70
#17 Ringer pattern .............................23, 70
#22 Journal report..............................39, 71
#23 Overseas mode.................................71
#25 Delayed transmission........................71
#26 Caller ID list.......................................71
#31 Distinctive Ring .................................49
#32 Ring pattern ......................................50
#34 Quick scan ............................39, 51, 71
#36 Receiving reduction ..........................72
#39 Display contrast.................................72
#41 Remote fax activation code.........19, 72
#42 Message alert ...................................72
#43 Recording time alert..........................72
#44 Fax receiving alert.............................72
#46 Friendly reception..............................72
#47 Fax voice guidance ...........................73
#51 Mailbox 1 password ..........................73
#52 Mailbox 2 password ..........................73
#54 Greeting time ....................................73
#55 Mailbox 1 greeting.............................73
#56 Mailbox 2 greeting.............................73
#60 Message transfer ........................66, 73
#61 Message transfer greeting
message .....................................66, 73
#67 Incoming message monitor...............73
#70 Pager call ..........................................73
#76 Connecting tone................................74
#77 Auto answer ......................................74
#80 Reset advanced features ..................74
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Index
Index
A Accessories................................................6
Document tray.......................................13
Paper tray..............................................12
Advanced features ...................................71
Alert
D Date and time (Feature #01)..............24, 70
Delayed transmission (Feature #25) ........71
Dialing mode (Feature #13) .....................70
Display
Contrast (Feature #39)..........................72
Error messages.....................................76
Distinctive Ring service
(Feature #31) .....................................49, 71
Document size .........................................40
Memory reception (Feature #44)...........72
Message (Feature #42).........................72
Recording time (Feature #43) ...............72
Auto answer setting (Feature #77)...........74
B Basic features ..........................................70
Broadcast transmission............................42
Buttons/Keys
E Error messages..................................75, 76
F Fax activation code (Feature #41)............72
Fax auto redial .........................................41
Fax number (Feature #03) .................27, 70
Fax receiving............................................46
Fax voice guidance (Feature #47)............73
Friendly reception (Feature #46)..............72
AUTO ANSWER........................46, 47, 48
BROADCAST ..................................42, 45
CALLER ID............................................35
CALLER IQ............................................91
Delete....................................................26
DIGITAL SP-PHONE.............................32
ERASE ............................................58, 64
HELP.....................................................22
Insert .....................................................26
LOWER .....................................28, 32, 41
QUICK...................................................57
RECORD...............................................54
REDIAL .................................................38
SLOW....................................................57
G Greeting message
Message transfer (Feature #61)......66, 73
TAD/FAX................................................54
Voice mailbox (Feature #55, #56)....63, 73
H Help..........................................................22
I
Incoming message monitor
(Feature #67) ...........................................73
Ink film
Installing ................................................10
Replacing ..............................................81
C Caller ID...................................................34
Calling back...........................................35
Storing...................................................37
Caller ID list (Feature #26).................34, 71
Caller IQ feature.......................................91
Caller’s recording time (Feature #10).......70
Character table.........................................26
Communication messages.......................75
Connecting tone (Feature #76) ................74
Copy.........................................................51
Collation ................................................53
Enlarge..................................................52
Reduce..................................................52
J Jams
Document..............................................86
Recording paper..............................83, 85
Journal report (Feature #22)..............39, 71
L Legal paper tray .......................................12
Logo (Feature #02) ............................25, 70
M Message alert (Feature #42)....................72
Message transfer (Feature #60).........66, 73
N Navigator directory
Making a phone call ..............................32
Selecting characters..............................26
Sending faxes........................................41
Storing...................................................29
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Index
O One-touch dial
Making a phone call ..............................32
S Sending
Broadcast ..............................................45
From memory........................................39
Manually................................................38
Navigator directory................................41
One-touch dial.......................................41
Sending report (Feature #04).............39, 70
Set default (Feature #80) .........................74
Storing
Sending faxes........................................41
Storing...................................................28
openLCR service .....................................91
Overseas mode (Feature #23).................71
P Pager call (Feature #70) ..........................73
Power failure ............................................80
Q Quick scan (Feature #34).............39, 51, 71
Broadcast ..............................................42
Navigator directory................................29
One-touch dial.......................................28
R Receiving alert (Feature #44) ..................72
Receiving reduction (Feature #36)...........72
Recording
T Toll saver..................................................48
Greeting message.....................54, 63, 66
Memo message...............................56, 64
Recording paper ......................................14
Recording paper size...............................95
Recording time alert (Feature #43)..........72
Recording time for TAD/FAX greeting
message (Feature #54)............................73
Remote operation card ............................60
Remote operation ID (Feature #11) .........70
Reports
V Voice mailbox...........................................62
Voice mailbox password
(Feature #51, #52) .......................64, 65, 73
Voice time/day stamp...............................57
Volume .....................................................23
Broadcast programming........................90
Broadcast sending.................................45
Caller ID ....................................34, 71, 90
Journal ............................................39, 90
Power down...........................................80
Printer test.............................................90
Sending ...........................................39, 70
Setup.....................................................90
Telephone number.................................90
Reset (Feature #80).................................74
Resolution..........................................38, 51
Ringer pattern (Feature #17) .............23, 70
Ring pattern for Distinctive Ring
(Feature #32) .....................................50, 71
Ring setting
FAX ONLY (Feature #06).......................70
TAD/FAX (Feature #06) .........................70
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KX-FHD351
Proof of Purchase
Panasonic FAX ADVANTAGE PROGRAM
Free peace of mind,
direct from Panasonic
NO EXTRA COST
FAX ADVANTAGE PROGRAM
1
I
6-month limited warranty : parts, labor,
2
and toll-free help line
3
I
Free replacement and repair program
The Panasonic Fax Advantage Consumer Service Program.
If our 1-800-HELP-FAX technicians determine that your unit may be an
“out-of-box failure”5, we will attempt to provide you with a factory-new
replacement unit6. You must ship a copy of your receipt with your origi-
nal unit to verify that you purchased the unit within 10 days prior to
your 1-800-HELP-FAX call.
Panasonic knows that if your fax machine is not up and running,
neither is your business. That’s why we created the Panasonic Fax
Advantage Program. Included at no extra cost with the purchase of a new
and unused Panasonic Fax Machine, the Fax Advantage Program can
provide a free replacement unit3 if your original unit is in need of repair.
Requirements:
Here’s how it works:
You must give our technicians a valid credit card number (Discover,
VISA, Master Card, or American Express/Optima). Product that is not
returned to Panasonic by 10 business days after shipment of the
replacement product will be charged to your credit card account at
Panasonic’s Suggested Retail Price (see dealer for details). If your
original unit is not eligible for warranty service, your card will be
charged for the non-warranty repair of the unit at Panasonic’s current
rate for parts and labor and for any shipping charges associated with
this program. If you do not wish to pay out-of-warranty repair costs,
you will be responsible for returning the replacement unit to Panasonic
and for paying all shipping charges associated with this program
including the UPS delivery of the replacement product to you,
shipment of the problem unit to Panasonic, shipment of the
replacement unit back to Panasonic and the return of your original
unit back to you. Credit status will be verified prior to sending the
replacement product.
1. If you have a problem with your fax that you purchased new and
unused while it is covered by the period of limited warranty1, call our
toll-free help-line at 1-800-HELP-FAX2.
2. Talk to one of our technical experts to diagnose your problem over
the phone.
3. If repairs are necessary and you are entitled to service under the
terms and conditions of the limited warranty4, we will send a refur-
bished replacement unit to you by UPS Ground service delivery. The
shipping method is upgradable for an extra charge.
A second option available under our limited warranty is to mail-in or
carry-in your fax to one of our Regional Service centers, where the unit
will be repaired and returned to you.
Instructions:
If you choose to receive a replacement unit under the Fax Advantage
Program, Panasonic will provide a replacement unit which will be
completely refurbished, quality-tested by Panasonic technicians and
individually hand-inspected before it is shipped to you. You will keep the
replacement unit and send the original unit to us in the replacement
unit’s box. UPS will pick up the unit at no charge to you, should it be
determined that you are entitled to warranty service. A proof-of-purchase
must be included with the returned product. Any unit that is replaced by
Panasonic and not shipped with proper proof-of-purchase by you will be
subject to a minimum $100.00 charge. The original unit must be
properly packaged in the same manner as the replacement unit, utilizing
the packing materials provided. Damage due to improper or
1. See dealer for limited warranty details.
2. After the fax advantage program, contact our Continued Services
Technical Support Line at 1-900-555-PANA (1-900-555-7262), for fee
based technical support.
3. Replacement unit is refurbished.
4. Replacement program is only available in the 50 United States and is
subject to termination at any time without advance notice.
5. “Out-of-box failure” is an inoperable unit that was purchased no more
than 10 days prior to your 1-800-HELP-FAX call, and would otherwise
qualify for warranty service under the terms and conditions of the
limited warranty.
inadequate packing will be charged to you as an out-of-warranty cost.
6. Panasonic reserves the right to send a refurbished unit.
Panasonic Consumer Electronics
Company, Division of Matsushita
Electric Corporation of America
One Panasonic Way,
Panasonic Sales Company,
Division of Matsushita Electric of
Puerto Rico, Inc.
Ave. 65 de Infantería, Km. 9.5
San Gabriel Industrial Park, Carolina,
Puerto Rico 00985
Secaucus, New Jersey 07094
CC0402TW0
PFQX1703ZA
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