Olympus Microcassette Recorder DS 3500 User Manual

DIGITAL VOICE  
RECORDER  
INSTRUCTIONS  
Thank you for purchasing an Olympus  
Digital Voice Recorder.  
Please read these instructions for information  
about using the product correctly and safely.  
Keep the instructions handy for future reference.  
To ensure successful recordings, we recommend that  
you test the record function and volume before use.  
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Table of contents  
Introduction  
3 Advanced operations  
Safety precautions ...................................... 4  
Selecting folders and files...........................28  
Displaying file information.........................28  
Device lock function....................................29  
Setting the Author ID and Work Type ...........30  
Verbal Comment.........................................31  
Index marks ...............................................32  
How to use the menu ..................................33  
Menu items ................................................35  
File Menu..............................................................35  
Rec Menu..............................................................35  
LCD/Sound Menu..................................................37  
Device Menu.........................................................38  
Editing the Work Type information.............................39  
Formatting the card [Format]......................41  
Customizing the recorder............................43  
1 Getting started  
Main features.............................................. 8  
Identification of parts ................................. 9  
Display status indicators (LCD panel)..........................10  
1
2
3
4
5
Inserting the battery..................................11  
Charging the battery ..................................12  
Using the lithium ion battery...................................... 12  
Power supply from USB cable ......................13  
Turning on/off the power............................14  
HOLD ..........................................................14  
Memory card ..............................................15  
Compatible cards.........................................................15  
Inserting and ejecting a SD card..................................15  
Setting time and date [Time & Date]............16  
Changing the time and date........................................ 17  
4 Managing files on your PC  
2 Basic operations  
ODMS and DSS Player software ....................45  
Minimum requirement................................................45  
Using online help.........................................................46  
Recording...................................................18  
New recording.............................................................19  
Overwrite recording ....................................................20  
Insert recording...........................................................21  
Connecting to your PC .................................47  
Connecting to your PC using the USB cable.................47  
Disconnecting from your PC........................................48  
Hands-free recording..................................22  
Recording monitor......................................22  
Playback.....................................................23  
5 Other information  
Alarm message list .....................................49  
Troubleshooting.........................................50  
Accessories (optional) .................................52  
Specifications.............................................53  
Technical assistance and support ................55  
Erasing.......................................................25  
Erasing files .................................................................25  
Partially erasing a file..................................................26  
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Safety precautions  
Before using your new recorder, read this manual  
carefully to ensure that you know how to operate  
it safely and correctly. Keep this manual in an  
easily accessible location for future reference.  
The warning symbols indicate important  
safety related information. To protect yourself  
and others from personal injury or damage to  
property, it is essential that you always read the  
warnings and information provided.  
Convention used in this manual  
The word “card” is used to refer to the SD  
card and microSD card.  
The word “ODMS” is used to refer to the  
Olympus Dictation Management System  
in Windows environment.  
The word “DSS Player” is used to refer to  
the DSS Player for Mac in Apple Macintosh  
environment.  
This manual shows the English on  
screen display in the illustrations and  
explanations.  
fDanger  
If the product is used without observing  
the information given under this  
symbol, serious injury or death may  
result.  
You can select the display language for this recorder.  
For details, seeLanguage(Lang)” (P.37).  
Caution for usage environment  
To protect the high-precision technology  
contained in this product, never leave the  
recorder in the places listed below, no  
matter if in use or storage:  
fWarning  
If the product is used without observing  
the information given under this  
symbol, injury or death may result.  
Places where temperatures and/or humidity  
are high or go through extreme changes.  
Direct sunlight, beaches, locked cars, or near  
other heat sources (stove, radiator, etc.) or  
humidifiers.  
fCaution  
If the product is used without observing  
the information given under this  
symbol, minor personal injury, damage  
to the equipment, or loss of valuable  
data may result.  
Near flammable items or explosives.  
In wet places, such as bathrooms or in the rain.  
In places prone to strong vibrations.  
Never drop the recorder or subject it to  
severe shocks or vibrations.  
The recorder may malfunction if it is  
used in a location where it is subject to  
a magnetic/electromagnetic field, radio  
waves, or high voltage, such as near a  
TV set, microwave, video game, loud  
speakers, large monitor unit, TV/radio  
tower, or transmission towers. In such  
cases, turn the recorder off and on again  
before further operation.  
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Safety precautions  
Avoid recording or playing back near  
cellular phones or other wireless  
equipment, as they may cause  
interference and noise. If you experience  
noise, move to another place, or move  
the recorder further away from such  
equipment.  
Use SD/SDHC, microSD/microSDHC  
memory cards only. Never use other types  
of cards.  
If you accidentally insert another type of card into  
the recorder, contact an authorized distributor or  
service center. Do not try to remove the card by  
force.  
Do not operate the unit while operating a  
vehicle.  
Do not use organic solvents such as  
alcohol and lacquer thinner to clean the  
unit.  
fCaution:  
Warning regarding data loss:  
Stop using the recorder immediately if  
you notice any unusual odors, noise, or  
smoke around it.  
Recorded content in memory may be destroyed or  
erased by operating mistakes, unit malfunction, or  
during repair work. It is recommended to back up  
and save important content to other media such  
as a computer hard disk.  
Any liability for passive damages or damage of  
any kind occurred due to data loss incurred by a  
defect of the product, repair performed by the  
third party other than Olympus, an Olympus  
authorized service station or any other reason is  
excluded from the Olympus liability.  
Never remove the battery with bare hands, which  
may cause a fire or burn your hands.  
Do not leave the recorder in places where  
it may be subject to extremely high  
temperatures.  
Doing so may cause parts to deteriorate and, in  
some circumstances, cause the recorder to catch  
fire. Do not use the charger or AC adapter if it is  
covered. This could cause overheating, resulting  
in fire.  
Handling the recorder  
Handle the recorder with care to avoid  
getting a low-temperature burn.  
fWarning:  
When the recorder contains metal parts,  
overheating can result in a low-temperature  
burn. Pay attention to the following:  
When used for a long period, the recorder will  
get hot. If you hold on to the recorder in this  
state, a low-temperature burn may be caused.  
In places subject to extremely cold  
Keep the recorder out of the reach of  
children and infants to prevent the  
following dangerous situation that could  
cause serious injury:  
1Accidentally swallowing the battery, cards or  
other small parts.  
temperatures, the temperature of the  
recorder’s body may be lower than the  
environmental temperature. If possible, wear  
gloves when handling the recorder in cold  
temperatures.  
2Accidentally being injured by the moving parts  
of the recorder.  
Do not disassemble, repair or modify the  
unit yourself.  
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Safety precautions  
If a battery leaks fluid onto your clothing  
or skin, remove the clothing and flush  
the affected area with clean, running cold  
water immediately. If the fluid burns your  
skin, seek medical attention immediately.  
Keep batteries out of the reach of children.  
If you notice anything unusual when using  
this product such as abnormal noise, heat,  
smoke, or a burning odor:  
Battery handling precautions  
fDanger:  
The recorder uses a special lithium ion  
battery from Olympus. Charge the battery  
with the specified AC adapter or charger.  
Do not use any other AC adapters or  
chargers.  
The battery should never be exposed  
to flame, heated, short-circuited or  
disassembled.  
1remove the battery immediately while being  
careful not to burn yourself, and;  
2call your dealer or local Olympus representative  
for service.  
Never heat or incinerate battery.  
Take precautions when carrying or storing  
batteries to prevent them from coming  
into contact with any metal objects such  
as jewelry, pins, fasteners, etc.  
fCaution:  
The bundled/included rechargeable  
battery is exclusively for use with  
Olympus digital voice recorder DS-3500.  
To prevent causing battery leaks or  
damaging their terminals, carefully follow  
all instructions regarding the use of  
batteries. Never attempt to disassemble a  
battery or modify it in any way, solder, etc.  
If battery fluid gets into your eyes, flush  
your eyes immediately with clear, cold  
running water and seek medical attention  
immediately.  
There is a risk of explosion if the battery is  
replaced with the incorrect battery type.  
Dispose of the used battery following the  
instructions.  
Please recycle batteries to help save our  
planet’s resources. When you throw away dead  
batteries, be sure to cover their terminals and  
always observe local laws and regulations.  
Always charge a rechargeable battery  
when using it for the first time, or if it has  
not been used for a long period.  
Rechargeable batteries have limited  
lifetime. When the operating time  
becomes shorter even if the rechargeable  
battery is fully charged, replace it with a  
new one.  
fWarning:  
Keep batteries dry at all times.  
If rechargeable batteries have not been  
recharged within the specified time, stop  
charging them and do not use them.  
Do not use a battery if it is cracked or  
broken.  
Never subject batteries to strong shocks  
or continuous vibration.  
If a battery leaks, becomes discolored or  
deformed, or becomes abnormal in any  
other way during operation, stop using  
the recorder.  
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Safety precautions  
LCD monitor  
The LCD used for the monitor is made  
with high-precision technology.  
However, black spots or bright spots of  
light may appear on the LCD Monitor.  
Due to its characteristics or the angle at  
which you are viewing the monitor, the  
spot may not be uniform in color and  
brightness. This is not a malfunction.  
Memory Card  
fWarning:  
Do not touch the card contacts. This may  
damage the card.  
Do not place the card in locations with  
static electricity.  
Store the card in a location that is out  
of the reach of children. In case of  
accidental ingestion, consult a physician  
immediately.  
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Getting started  
Main features  
sSupports two types of memory: SD card sLarge color LCD display.  
and microSD card.  
sDevice Lock function to prevent  
unauthorized access to device  
(P. 29, P.43).  
Authentication system via password.  
sIndex mark function which is useful to  
search particular points in the dictation  
files (P. 32).  
sVerbal comment function which allows  
transcriptionists to instantly search and  
playback instructions on their computer  
(P. 31).  
sPriority Setting (P. 35).  
You can set a priority level on each file recorded.  
sODMS (Olympus Dictation Management  
System) and DSS Player (DSS Player for  
Mac) software included (P.45).  
It is possible to customize the recorder in a  
number of ways.  
sThree Programmable smart buttons  
F1,F2 and F3 (P.43).  
sSupports 3 file formats:  
1
PCM (44.1 kHz/16 bit), MP3 (256 kbps or  
128 kbps) and DS2 (DSS Pro QP or DSS  
Pro SP) (DSS) (P. 35).  
sData encryption function for securing  
recordings on the device.  
It is possible to set the Encryption level to [High]  
(256 bit), [Standard] (128 bit) or [No] (deactivates  
the function).  
sLithium ion battery rechargeable via  
USB cable.  
sThis recorder is compatible with USB  
2.0, enabling fast data transfer to a  
computer.  
sFive folders and up to 200 files per  
folder, for a maximum of 1,000  
recordings (P.18).  
When using ODMS (Olympus Dictation  
Management System) software, it is possible  
to create up to seven folders (max. 1,400 files)  
(P.43, P.45).  
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Identification of parts  
1
2
9
*
(
)
0
3
4
$
5
6
1
!
@
#
%
^
7
&
8
w
q
= -  
1SD card slot  
#OK/MENU button  
2Built-in microphone  
3NEW button  
$Programmable smart (F1,F2,F3) buttons  
%Rewind (0) button  
^(Volume) button  
4REC button  
5STOP button  
&Built-in speaker  
*Battery cover  
6PLAY button  
7REV button  
(Battery cover release button  
)POWER/HOLD switch  
-EAR (Earphone) jack  
=MIC (Microphone) jack  
qUSB connector  
8ERASE b u t t o n  
9Record indicator light  
0Display (LCD panel)  
!+ (Volume) button  
@Fast Forward (9) button  
wDocking station connector  
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Identification of parts  
Display status indicators (LCD panel)  
1
9
2
3
4
0
1
^
!
@
5
6
#
$
%
&
7
8
Display in the recording mode  
Display in the playback mode  
Display in the recording mode  
1Current file name  
0Current playback time  
2Current folder  
!Index mark indicator  
@Playback position bar indicator  
#Verbal comment indicator  
$File length  
3Current file number/ Total number of  
recorded files in the folder  
4Recording elapsed time  
5Remaining memory bar indicator  
6Remaining recording time  
7Level meter indicator  
%Recording date and time  
^Main Button Guide  
You can display the Main Button Guide by using  
Main Button Guide” (P.43) of the customize  
functions of ODMS software.  
&File information area  
Current file’s information can be displayed by  
using the “Display” (P.43) function in the  
ODMS software.  
8Button guide display  
9Recorder status indicator  
[
[
[
[
[
[
[
]: SD card  
[
[
]: Pending  
]: SD Card lock  
]: Encryption  
]: microSD card  
]: Microphone sensitivity  
]: Recording mode  
]: Battery  
]: VCVA (Variable Control Voice  
Actuator)  
[ ]: Priority  
]: File lock  
]: Author ID  
]: Work Type  
]: Option Item  
[
[
[
[
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Inserting the battery  
This recorder uses a lithium ion battery specified by  
Olympus (LI-42B). Do not use any other type of battery.  
Battery indicator  
The battery indicator on the display will decrease as  
the battery loses power.  
1
Lightly press down on the battery cover  
release button, then open the battery  
cover, as shown in the illustration below.  
When this [ ] indicator appears on the display,  
charge the battery as soon as possible. When the  
battery is too weak, [s] and [Battery Low] will  
appear on the display and the recorder will shut  
down.  
1
1
3
2
Notes  
Turn off the recorder before removing the battery.  
Removing the battery while the recorder is still in  
use may cause malfunctions, file corruption or file  
loss.  
Remove the battery if you are not going to use the  
recorder for an extended period of time.  
After removing the battery, it may become  
necessary to re-set the time and date if you leave  
the battery out of the recorder for more than 15  
minutes or if you remove the battery right after  
loading it into the recorder.  
2
Insert the battery observing the correct  
polarity as shown in the illustration,  
then close the battery cover.  
Insert the battery by sliding in direction A  
while pushing down in direction B.  
The supplied battery is not fully charged. It is  
recommended to fully charge it before using the  
recorder for the first time or after the battery has  
been left unattended for a long time (P.12).  
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Charging the battery  
After loading the battery into the recorder, you  
can charge it by connecting the USB cable to the  
recorder.  
Fully charge the battery (approx. 2 hours 30 minutes)  
before use.  
Using the lithium ion battery  
The included battery is exclusively for use with the  
Olympus voice recorder DS-3500. Do not use in  
combination with other electronic equipment.  
Cautions concerning the battery  
Connect the USB cable to the recorder.  
Read the following instructions carefully when you  
use the battery.  
1
Discharging:  
Rechargeable batteries self-discharge while not in  
use. Charge it regularly before use.  
Battery life:  
Over time, the rechargeable battery may gradually  
wear down. When the operating time becomes  
shorter even if the rechargeable battery is fully  
charged under the specified condition, replace it  
with a new one.  
Operating temperature:  
Rechargeable batteries are chemical products.  
Battery efficiency may vary even when operating  
within the recommended temperature range.  
This is an inherent nature of these products.  
Notes  
Charge the battery frequently during the first  
period of use. The battery will perform better  
after several charge/discharge cycles.  
Models of batteries which are different from the  
included one may not be charged.  
Charging the battery via the USB cable connection  
may not be successful depending on the power  
capacity of the USB port in your PC. Use the AC  
adapter (optional) instead.  
Do not charge the recorder through a USB hub.  
Do not attach or remove the battery if the USB  
cable is connected.  
Recommended temperature range of use:  
During operation:  
0°C - 42°C/ 32°F - 107.6°F  
Charging:  
5°C - 35°C/ 41°F - 95°F  
Storage for a long period:  
–20°C - 60°C/ –4°F - 140°F  
Using the battery outside the above temperature  
range may result in declining efficiency and shorter  
battery life.  
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Charging the battery  
Power supply from USB cable  
Notes  
Use the USB cable when recording for extended  
period of time.  
When disposing the batteries, always observe  
the local laws and regulations. Contact your local  
recycling center for proper disposal methods.  
If battery is not fully discharged, protect it against  
short-circuiting (e.g. by taping the contacts)  
before disposal.  
1
2
Verify that the recorder is in stop mode.  
Connect the USB cable to the recorder  
while pressing the OK/MENU button.  
For customers in Germany:  
1
Olympus has a contract with the GRS (Joint Battery  
Disposal Association) in Germany to ensure  
environmentally friendly disposal.  
Detecting abnormal voltage  
If the recorder detects a DC power voltage  
outside the allowed voltage range (4.4-5.5V),  
then [Power Supply Error Remove Power  
Plug] will appear on the display, and all  
operation will stop. The recorder will not be  
operable if abnormal voltage is detected.  
Use an AC adapter compatible with the voltage  
standard of your environment (optional).  
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Turning on/off the power H O L D  
When the recorder is not being used, turn the power  
off to reduce battery consumption to a minimum.  
If you set the recorder to HOLD mode, the running  
conditions will be preserved, and all buttons will be  
disabled. This feature is useful when the recorder  
has to be carried in a bag or pocket. This mode can  
also prevent you from accidentally stopping the  
recording.  
Turning on the power  
While the recorder is turned off, slide the  
POWER/HOLD switch to the direction of the  
arrow.  
Set the recorder to HOLD mode  
1
Slide the POWER/HOLD switch to the  
[HOLD] position.  
After the recorder is set to HOLD mode, the [Hold]  
message will be displayed.  
Exit HOLD mode  
Slide the POWER/HOLD switch to the A  
position.  
The power will be turned on.  
A
Turning off the power  
Slide the POWER/HOLD switch to the  
direction of the arrow, and hold it for 0.5  
seconds or longer.  
The power will be turned off.  
Notes  
If any button is pressed during HOLD mode, the  
clock will be displayed for 2 seconds, but the  
recorder will not be operable.  
If HOLD mode is entered during playback or  
recording mode, the recorder will not be operable  
but the playback/recording will continue (When  
playback has ended or the recording has ended  
due to the remaining memory being used up, it  
will stop).  
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Memory card  
This recorder uses two types of memory cards:  
a microSD card as internal memory, and an SD  
card as additional memory.  
You can remove the content recorded in both the  
cards safely in case of malfunction of the recorder.  
Inserting and ejecting a SD card  
Inserting a SD card  
Insert the SD card fully into the card slot  
with the card facing the direction shown  
in the illustration below, until it clicks into  
place.  
Compatible cards  
The recorder supports memory card capacity from  
512 MB up to 32 GB.  
1
Insert the card keeping it straight.  
Cards compatibility  
For a list of card compatible with the recorder,  
please visit the product homepage at the  
Olympus website applicable to your region  
or contact your Olympus reseller where you  
purchased the product.  
Notes  
When initializing (formatting) a card,  
confirm that no necessary data is stored on  
the memory card beforehand. Initialization  
completely erases the existing data on the  
card.  
Cards formatted (initialized) by another device,  
like a computer, may not be recognized. Be sure to  
format them with this recorder before use.  
The card has a service life. When reaching the end  
of its life, writing or erasing data on the card will  
be disabled. In this case, replace the card.  
If you use a PC card adapter compatible with the  
card to save or delete some data on the card, the  
maximum recording time on the card may be  
decreased. To recover the original recording time,  
initialize/format the card in the recorder.  
Card recognition  
After inserting SD card, the message  
[Please Wait] will flash on the display while  
the recorder recognizes the SD card.  
Ejecting a SD card  
Push the SD card inward to unlock it and let  
it come out of the slot.  
Hold the card straight and pull it out.  
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Memory card  
Setting time and date  
[Time & Date]  
Notes  
Inserting the card the wrong way or at an angle  
could damage the contact area or cause the  
card to jam.  
If you set the time and date beforehand, the  
information when the file is recorded is automatically  
stored for each file. Setting the time and date  
beforehand enables easier file management.  
If the card is not inserted all the way into the  
slot, data may not be written properly.  
When an unformatted card is inserted into the  
card slot, the recorder will automatically display  
the format menu options (P.41).  
Use only cards formatted with the recorder  
(P.41).  
Never remove the card while the recorder is  
operating, as this may damage the data.  
After pushing the card inward to eject it, releasing  
your finger too quickly may cause the card to be  
ejected unexpectedly.  
This recorder uses a microSD card as internal  
memory. The microSD card has been preloaded.  
The recorder may not properly recognize the card  
even when that card is compatible with it.  
The processing performance reduces in a card  
when you repeat writing and deleting. In this case,  
format the card (P.41).  
1
When you use the recorder for the first time  
after purchasing it, or when the battery  
has been inserted without the device being  
used for a long time, the [Set Time & Date]  
will appear.  
However, when a Password has been set  
as the device lock function (P.29), the  
recorder will go to the time and date set  
screen after verification (unlocking).  
F1, F2, F3 button  
OK/MENU button  
+, button  
9, 0button  
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Setting time and date  
1
Press the 9or 0button to select  
Changing the time and date  
If the current time and date is not correct, set it using  
the procedure below.  
the item to set.  
Select the item from the  
hour”, “minute”, “year”,  
month” and “day” with a  
flashing point.  
1
While the recorder is in stop mode, press  
the OK/MENU button.  
2
Press the 9or 0button to select  
1
[Device Menu] tab.  
You can change the menu display by moving  
the settings tab cursor.  
2
Press the + or button to set.  
You can select between 12 and  
24 hour display by pressing  
the F2 (24H) button while  
setting the hour and minute.  
3
4
Press the + or button to select  
[Time & Date].  
Press the OK/MENU button.  
You can select the order of the “Month”, “Day”  
and “Year” by pressing the F2 (D/M/Y) button  
while setting them.  
The following steps are the same as Step 1  
through Step 3 of “Setting time and date  
[Time & Date]”.  
3
Press the OK/MENU button to complete  
the setting.  
5
Press the F3 (EXIT) button to close the  
menu screen.  
The clock will start from the set date and time.  
Press the OK/MENU button according to the  
time signal.  
Notes  
Pressing the STOP button while setting the time  
and date will cancel the time and date setting. The  
recorder will return to the previous time and date.  
You can set the time and date from your PC using  
ODMS and DSS Player software (P.43).  
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Basic operations  
Recording  
By default, the recorder has five folders, [A], [B],  
[C], [D], [E] and you can select a folder by pressing  
the F1 (FOLDER) button. These five folders can be  
selectively used to distinguish the kind of recording.  
Up to 200 messages can be recorded per folder.  
Also, by default, the Recording Mode is [DSS Pro QP].  
Recording related settings  
Recording related settings can be configured  
to provide a suitable recording environment.  
Hands-free recording (P. 22).  
Recording monitor (P. 22).  
Verbal Comment (P. 31).  
Pending files [Pending] (P. 35).  
Microphone sensitivity [Mic Sense] (P. 35).  
Recording modes [Rec Mode] (P. 35).  
Using the Variable Control Voice Actuator  
[VCVA] (P. 36).  
Record function*  
2
Before starting recording over a previously recorded  
file, the RECORD function can be set to the following:  
Append: Attaches the new recording to the end  
of the previously recorded file (P.19).  
Overwrite (default): Overwrites and deletes part  
of the previously recorded file starting from the  
chosen position (P. 20).  
Insert: The recorded file will be inserted in the  
middle of the previously recorded file, starting  
from the chosen recording position. The original  
file will be kept (P. 21).  
By default, the RECORD function is configured to  
record using the overwrite option.  
Recording will start from the current position of the  
existing file.  
*
This function will not be available if an MP3 file  
has been selected.  
EN  
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Recording  
New recording  
Create a new file to record in.  
1
1
Press the NEW button to create a new  
file.  
It is possible to select the Work Type from  
the work type list uploaded using the ODMS  
software (P.43).  
a
b
aNew file number  
bRemaining recording time  
2
2
Press the REC button to start recording.  
The record indicator light turns on. Turn the  
microphone in the direction of the source to  
be recorded.  
2
3
Press the STOP button to stop  
recording.  
2
3
If you want to append additional recordings to  
the same file, press the REC button again (This  
function will not be available if an MP3 file has  
been selected).  
Notes  
During recording, a beep will sound whenever the remaining recording  
time reaches 60, 30, and 10 seconds.  
When the remaining recording time is less than 30 minutes, the color of the  
remaining memory bar indicator will change.  
When the remaining recording time reaches 60 seconds, the record  
indicator light will start flashing. The light will flash faster when the  
remaining recording time decreases from 30 to 10 seconds.  
[Memory Full] or [Folder Full] will be displayed when the memory or  
folder capacity is full.  
Delete unnecessary files before recording any further (P.25) or  
transfer dictation files to your PC (P.45).  
EN  
Change the recording media at [Card Select] setting (P.38) or change  
to a card with free space.  
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Recording  
Overwrite recording  
You can overwrite a previously recorded file starting from any point within  
the file. When using overwriting, the overwritten part will be erased.  
1
2
3
This function will not be available if an MP3 file has been selected.  
1
Select and play the file you want to  
overwrite.  
Stop the playback at the point you want to  
start overwriting.  
2
2
Press the REC button to start  
overwriting.  
The record indicator light turns on.  
aRecording elapsed time  
a
b
bTotal recording time of the selected file  
3
Press the STOP button to stop  
overwriting.  
Note  
EN  
You cannot select a recording mode different from the one set onto the  
original file.  
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Recording  
Insert recording  
Additional recording can be inserted into previously recorded file.  
1
This function will not be available if an MP3 file has been selected.  
1
2
Select and play the file you want to  
insert an additional recording into.  
2
While playing the file, press the  
F1 (INSERT) button to insert an  
additional recording.  
[Insert Rec?] will appear on the display.  
2
3
3
Press the REC button to start inserting  
the additional recording.  
The record indicator light turns on.  
[Insert Rec] and the remaining recording time  
will alternate on the display.  
4
Press the STOP button to stop inserting  
the additional recording.  
4
Notes  
The recording’s time and date will be updated to the one of the latest  
recording inserted.  
You cannot select a recording mode different from the one set onto the  
original file.  
EN  
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Hands-free recording  
Recording monitor  
The recorder can be used as a hands-free recording  
device. To set up the recorder for hands-free  
operation, connect the optional Olympus Foot  
Switch to the back of the docking station and place  
the recorder in the docking station (optional) as  
shown in the illustration below.  
It is possible to monitor your recording by listening  
to it even while the recording is in progress. In order  
to do so, insert the earphone plug into the earphone  
jack and use the + or buttons to control the volume  
level.  
You can set the Hands-free function of the recorder  
to [Dictation] (default) or [Transcription] by using  
the customize functions of the ODMS software  
(P.43). Using the ODMS software you can also  
change the functions of the foot pedals.  
For more details, refer to the online help for ODMS  
software (P.46).  
2
+ , (Volume) button  
Notes  
When connecting an earphone or an external  
microphone’s plug, insert the plug all the way in  
as shown in the illustration above.  
To avoid irritation to the ear, insert the earphone  
Note  
after turning down the volume level.  
To record with better quality using the hands-free  
recording function, set the microphone sensitivity  
to [Conference] mode (P.35), or use an external  
microphone.  
Do not place earphones near a microphone as this  
may cause feedback.  
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Playback  
You can playback a file starting from any point.  
1
Select the file, then press the PLAY  
button to start playback.  
1
2
2
Press the + or button to adjust the  
2
volume.  
The volume can be adjusted within a range  
from [00] to [30].  
3
Press the STOP button at any point you  
want to stop the playback.  
3
EN  
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Playback  
Playback functions  
Operation  
How to cancel  
Fast Forward  
(FF)  
Press the 9button once while in stop mode.  
Press the STOP button.  
Press the PLAY button.  
Press the OK/MENU button.  
Rewind  
(REW)  
Press the 0button once while in stop mode.  
Cue  
Press and hold the 9button while in stop or  
Release the button.  
Release the button.  
Release the button.  
(Cue)  
playback mode.  
Review  
(Rev)  
Press and hold the 0button while in stop or  
playback mode.  
2
Press and hold the REV button.  
Playback Speed  
Press the F2 (SPEED) button during playback.  
The playback speed will change at each press  
of the F2 (SPEED) button.  
Play (playback):  
Playback at normal speed.  
Slow Play (slow playback):  
Playback speed slows down (-50%), and  
“Slow play” will be displayed.  
Fast Play (fast playback):  
Playback speed becomes faster (+50%), and  
“Fast play” will be displayed.  
———  
Notes  
If you press the 9button once while fast-forwarding or twice while in stop mode, the recorder will stop  
at the end of the file (F.Skip).  
If you press the 0button once while rewinding or twice while in stop mode, the recorder will stop at  
the beginning of the file (B.Skip). If the 0button is pressed within 2 seconds, the recorder skips to the  
beginning of the previous file.  
If you press and hold the 9button while fast forwarding (FF), the recorder will continue to skip forward.  
If you press and hold the 0button while rewinding (REW), the recorder will continue to skip backward.  
The Cue and Review speed can be set from [Speed1] to [Speed5] (P.38). Cue and Review playback sound  
EN  
can be set to [On] or [Off] (P. 38).  
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Erasing  
Erasing files  
A selected file can be erased from a folder. Also, all  
files in a folder can be erased simultaneously.  
1
2
Select the file you want to erase.  
Press the ERASE button.  
2
2
3
Press the + button to select  
[Erase in Folder] or [File Erase].  
[Erase in Folder]:  
All files in a folder can be erased  
simultaneously.  
[File Erase]:  
3
4
Erase one file.  
4
5
Press the OK/MENU button.  
Press the + button to select [Start], then  
press the OK/MENU button.  
The display changes to [Erase !] and erasing  
will start.  
[Erase Done] is displayed when the file is  
erased. File numbers will be reassigned  
automatically.  
5
Notes  
An erased file cannot be restored.  
The erasing process may take up to 10 seconds.  
Do not interrupt this process or data may be  
damaged.  
Files cannot be erased in the following cases.  
EN  
-
-
Files are locked (P. 35).  
Files stored on a locked SD card.  
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Erasing  
Partially erasing a file  
Any unnecessary part of a file can be erased.  
1
2
Playback the file you would like to  
partially erase.  
Press the ERASE button at the point you  
want to start erasing.  
2
While playback continues, [Erase Start] will  
appear on the display.  
2
If you press the F2 ( ) button, playback will  
skip (F.Skip) to the end of the file and then  
stop. In case of a Verbal comment (P.31)  
before the end of the file, that point will be  
set automatically as the ending point of the  
partial erase.  
If you press the F1 ( ) button, playback will  
skip back (B. Skip) and restart from the partial  
erase starting point.  
3
Playback will continue until the end of the  
file or until the partial erase ending point is  
confirmed.  
3
In the position you want to end partial  
erase, press the ERASE button again.  
The erase starting point (time) set in step 2  
and the ending point (time) set in this step will  
be displayed alternatively for 8 seconds.  
If you let the playback continue until the end  
of the file, or in case of a Verbal comment  
(P.31) before it, that will be considered the  
ending point of the partial erase.  
EN  
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Erasing  
4
Press the ERASE button to confirm the  
erasure.  
The display changes to [Partial erasing !] and  
erasing will start.  
4
When [Partial erase completed.] appears on  
the display, partial erase is complete.  
2
Notes  
If the ERASE button is not pressed within 8 seconds after the [Start point]  
and [End point] are alternately displayed, the recorder will revert to stop  
status.  
An erased file cannot be restored.  
The erasing process may take up to 10 seconds. Do not interrupt this  
process or data may be damaged.  
Files cannot be partially erased in the following cases.  
-
-
-
MP3 file is selected.  
Files are locked (P. 35).  
Partial erasing is not possible on parts of files with a Verbal comment on  
them (P. 31).  
EN  
-
Files are inside a locked SD card.  
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Advanced operations  
Selecting folders and files Displaying file information  
The recorder can display a variety of information  
related to the current file.  
Changing folders  
1
While the recorder is in stop mode,  
1
Select the file containing the information  
to display.  
press the F1 (FOLDER) button.  
The folder list screen will be displayed.  
2
Press the +, or F1 (FOLDER) button  
to select the folder, then press the  
OK/MENU button.  
3
2
Press the F3 (INFO) button.  
The following information will be displayed:  
[Date] [Author ID] [Work Type]  
Selecting a file  
1
While the file is being displayed, press  
the 9, 0button.  
a Total number of recorded  
files in the folder  
b Current file number  
a
b
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Device lock function  
Access to the recorder can be restricted by using the  
Device Lock function. Password authentication can  
be safer for your data in case the recorder is lost.  
The password can be set by using the ODMS  
software (P.43).  
When the password has been registered, you will be  
asked for it on start-up.  
3
After all four digits have been entered,  
press the F2 (ENTER) button.  
If the 4 digit number entered matches the  
registered password then the start-up  
message will appear and the recorder will  
start-up.  
1
Use the +, , 9or 0buttons to  
select a number.  
3
The default password when using the ODMS  
software to set the password for the first time  
is “0000”.  
2
Press the OK/MENU button to set a  
number.  
Authentication halt mode  
A [ ] will appear in the selected first digit and  
the flashing cursor will move to the next one  
over (to the right). Repeat steps 1 and 2 to  
enter all four digits.  
If the password does not match after five  
consecutive tries, the recorder will enter into  
authentication halt mode for ten minutes.  
After ten minutes the password history will  
be deleted, and the recorder will return to the  
password input screen.  
Pressing the ERASE button at any time will  
erase the last entry and move the cursor to the  
previous entry (to the left).  
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Setting the Author ID and Work Type  
Every file recorded on the recorder will include  
the Author ID and Work Type as part of its header  
information. To create multiple Author IDs and  
Work Types on the recorder, use the bundled ODMS  
software to create and upload a data list (list of  
Author IDs and Work Types) to the recorder. For more  
details, refer to the online help for ODMS software  
(P.46).  
Setting the Work Type  
Up to 20 Work Types can be registered and uploaded  
to the recorder using the ODMS software. Each Work  
Type can have up to 10 optional items associated  
with it. Work Types and Optional Items can be  
used on the recorder to populate the file header  
information. Refer to the ODMS software online help  
for registering/setting up Optional Items through the  
ODMS software (P.46).  
By default the Author ID is set to “DS3500”.  
Setting an Author ID  
The Work Type information of the recorded or  
uploaded files can be edited with the menu settings  
of the recorder (P. 39).  
1
Turn ON the recorder.  
When [Prompt for author ID at Power-on.]  
has been set through ODMS software (P.43),  
the registered Author ID list will appear.  
1
While the recorder is in stop mode,  
3
press the NEW button.  
When [Prompt for Worktype ID on new  
recordings.] has been set through ODMS  
software (P.43), the Work Types uploaded to  
the recorder will appear in a list.  
2
3
Press the + or – button to select the  
Author ID that you want to assign to the  
recorder from the ID list.  
2
Press the + or button to select a Work  
Type from the Work Type list.  
Press the OK/MENU button to set the ID.  
When more than one Author ID exists/ is  
registered on the recorder, the ID list will be  
displayed.  
3
Press the OK/MENU button to set the  
Work Type.  
The selected Work Type and a maximum of  
20 Optional Items associated to it can be  
recorded as file header information.  
It is possible to add an extra Value to the  
Optional Items list of the selected Work  
Type. In order to do so, go to the Work Type  
information screen (P.39). For more details,  
refer to the online help for ODMS software  
(P.46).  
Note  
Up to 10 Author ID entries can be registered (up to  
a maximum of 16 characters).  
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Verbal Comment  
Verbal comments are useful to append vocal  
instructions while recording.  
Clearing a Verbal Comment  
It is possible to search and playback Verbal comments  
using the ODMS and DSS Player software. Verbal  
comments are also useful to give instructions to  
transcriptionists.  
1
When playing a Verbal Comment, press  
the ERASE button.  
2
Press the + button to select [Clear], then  
press the OK/MENU button.  
Verbal comments can be set on DS2 files only.  
Setting a Verbal Comment  
Notes  
Up to 32 Verbal comments can be set within a file.  
When a file is locked or set to read-only, or when  
the SD card is locked, Verbal comments cannot be  
erased.  
When the recorder has been set to DSS Classic  
mode, it is not possible to record Verbal  
Comments.  
1
While the recorder is in recording mode,  
press and hold the F1 (VERBAL) button.  
Data recorded while pressing the F1 (VERBAL)  
button will be recorded as Verbal Comment.  
3
Locating a Verbal Comment  
2
When playing back a file, press and hold  
the 9or 0button.  
The recorder stops for 1 second when it  
reaches the Verbal Comment.  
The verbal comment part has a different color.  
a Verbal Comment part  
a
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Index marks  
Index marks can be placed into a file during  
recording or playback. Index marks are used to  
provide a quick and easy way to identify important  
or significant parts within the file.  
Clearing an index mark  
1
Select a file in which index marks you  
want to erase are contained.  
Setting an index mark  
2
3
Press the 9or 0button to select  
the index mark to erase.  
1
While the recorder is in recording mode  
or in playback mode, press the  
F3 (INDEX) button.  
While the index number appears for  
approximately 2 seconds on the display,  
press the ERASE button.  
The index mark is erased.  
Notes  
3
Up to 32 index marks can be set within a DS2 file.  
Up to 16 index marks can be set within MP3 and  
PCM files.  
When a file is locked or set to read-only, or when  
the SD card is locked, index mark cannot be  
erased.  
If the recorder has been set to DSS Classic mode,  
index marks are limited to a maximum of 16 for  
each file.  
Locating an index mark  
2
While playing back a file, press and hold  
the 9or 0button.  
The recorder stops for 1 second when it  
reaches the index mark.  
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How to use the menu  
Items in menus are categorized by tabs, so select a  
tab first and move to a desired item to quickly set it.  
You can set each menu item as follows.  
2
Press the 9or 0button to move to  
the tab that contains the item you want  
to set.  
You can change the menu display by moving  
the settings tab cursor.  
F1, F3 button  
OK/MENU button  
+, button  
9, 0button  
3
3
Press the + or button to move to the  
1
While the recorder is in stop mode, press  
item you want to set.  
the OK/MENU button.  
Move to the menu item you want to set.  
The menu will appear on the display.  
4
Press the OK/MENU button.  
Move to the setting of the selected item.  
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How to use the menu  
5
Press the + or button to change the  
setting.  
Menu list  
File Menu  
[Priority]  
[Pending]  
[File Lock]  
[Work Type]  
[Information]  
[Mic Sense]  
[Rec Mode]  
[VCVA]  
Rec Menu  
3
Pressing the 0button without pressing the  
OK/MENU button will cancel the settings and  
return you to the previous screen.  
[Backlight]  
[LED]  
LCD/Sound Menu  
[Beep]  
6
Press the OK/MENU button to complete  
the setting.  
[Language(Lang)]  
[Card Select]  
[Cue/Rev]  
You will be informed that the settings have  
been established via the screen.  
Device Menu  
[Power Save]  
[Time & Date]  
[USB Class]  
[Reset Settings]  
[Format]  
[Card information]  
[System information]  
7
Press the F3 (EXIT) button to close the  
menu screen.  
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Menu items  
Information  
File Menu  
The recorder can display a variety of information  
related to the current file.  
Priority  
By default, the F2 button is programmed with the  
Rec Menu  
Priority function. The setting can also be performed  
from the menu.  
You can set a priority level on each file recorded. You  
can select “High” or “Normal”. The default is Normal  
level.  
[Set]:  
High level.  
[Cancel]:  
Normal level.  
Mic Sense  
You can switch between two microphone  
sensitivities to meet recording needs: [Dictation] for  
oral dictation and [Conference] which is suited for  
situations like meetings and conferences with a small  
number of people.  
[Conference]:  
High-sensitivity mode that records sounds in all  
directions.  
3
Each time the F2 (PRIORITY) button is pressed  
the Priority level will change (High/Normal).  
[Dictation]:  
Low-sensitivity mode suited for dictation.  
Pending  
When you set [Pending] to the file, the file becomes  
“Pending file”. If “Download file” is set to “Finished  
file” by ODMS software, the [Pending] file is not  
transferred and only [Finished] file (edited file) will  
be transferred to your PC.  
The setting status will appear on the display as  
] or [ ].  
[
Rec Mode  
You can choose between different recording formats.  
[Pending]:  
Sets to a file of “Editing” and [ ] will appear on  
the display.  
1
Select the recording format.  
[DSS]:  
DSS stands for Digital Speech Standard,  
a digital audio file format defined by a  
cooperative venture by Olympus and two  
other companies.  
DSS format files are easily editable and have a  
very light file size.  
[PCM ST] (Stereo):  
This is an uncompressed audio format which is  
used for music CDs and the like.  
[MP3]:  
MPEG is the international standard established  
by a working group of the ISO (International  
Organization for Standardization).  
[Finished]:  
Sets to a file of “already edited”.  
File Lock  
The File lock function allows you to prevent  
important files from being accidentally erased.  
[On]:  
Locks the file and prevents it from being erased.  
[
] will appear on the display.  
[Off]:  
Unlocks the file and allows it to be erased.  
Work Type  
2
Select the recording rate.  
The Work Type information of the recorded or  
uploaded files can be edited with the menu settings  
of the recorder.  
For details, see “Editing the Work Type  
information” (P. 39).  
W h e n [ DSS] is selected:  
[DSS Pro QP] (Quality Playback) or  
[DSS Pro SP] (Standard Playback)  
W h e n [ PCM ST] is selected:  
Recording rate will be fixed at 44.1 kHz/16 bit.  
W h e n [ MP3] is selected:  
EN  
[256 kbps] or [128 kbps]  
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Menu items  
Since the built-in microphone is monaural, even  
if you enable [PCM ST] in [Rec Mode] the sound  
recorded through the built-in microphone will  
be monaural. In order to do stereo recording, an  
external stereo microphone will be necessary  
(optional).  
You cannot select the [DSS Pro QP] mode when  
setting the recorder to the DSS Classic mode.  
For details, see “Recording” in the “Customizing  
the recorder” (P.43).  
Adjust the start/stop actuation level:  
While the recorder is in recording mode,  
press the 9or 0button to adjust the  
actuation level.  
The VCVA level can be set to any of 15 different  
values.  
The higher the value is, the more sensitive the  
recorder can react to sounds. At the highest value,  
even the faintest sound will activate recording.  
The VCVA actuation level can be adjusted  
according to the ambient (background) noise.  
VCVA  
The VCVA feature extends recording time and  
conserves memory by stopping recording during  
silent periods, which helps the playback to be more  
efficient. When the microphone senses that sounds  
have reached a preset threshold volume level, the  
built-in Variable Control Voice Actuator (VCVA) starts  
recording automatically, and stops when the volume  
drops below the threshold level.  
C Start level (moves to the  
right/left according to the  
set level)  
3
1
2
Select [On].  
c
Press the REC button to start recording.  
When the sound volume is lower than the  
preset actuation sound level, recording  
automatically stops after 1 second  
approximately, and [Standby] flashes on  
the display. The record indicator light turns  
on when recording starts and flashes when  
recording pauses.  
The start/stop actuation level also varies  
depending on the selected microphone  
sensitivity mode (P. 35).  
To ensure successful recordings, prior testing and  
adjustment of the start/stop actuation level is  
recommended.  
a VCVA indicator  
b Level meter (varies  
according to the sound  
volume being recorded)  
a
b
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Menu items  
Language (Lang)  
LCD/Sound Menu  
You can set the language for the recorder’s user  
interface.  
[Čeština] [Dansk] [Deutsch] [English] [Español]  
[Français] [Nederlands] [Polski] [Русский]  
[Svenska]:  
The languages available may vary depending  
on the country/region where the product is  
purchased.  
Backlight  
By default, the display will remain lit for about  
10 seconds when a button on the recorder is pressed.  
1
2
Select [Lighting Time], [Dim Light Time]  
or [Brightness].  
Select the options.  
When [Lighting Time] is selected:  
[5seconds] [10seconds] [30seconds] [1minute]:  
Set the backlight duration.  
When [Dim Light Time] is selected:  
[30seconds] [1minute] [2minutes] [5minutes]  
[Always On]:  
3
Set the time after which the backlight dims.  
When [Brightness] is selected:  
[01] [02] [03]:  
Sets the brightness of the backlight when lit.  
LED  
You can set it so the record indicator light does not  
turn on.  
[On]:  
LED light will be set.  
[Off]:  
LED light will be canceled.  
Beep  
When the Beep is set to [On], the recorder will beep  
in case of error.  
[On]:  
Beep is enabled.  
[Off]:  
Beep is disabled.  
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Menu items  
Time & Date  
Device Menu  
Setting the time and date beforehand enables easier  
file management.  
For details, see “Setting time and date  
[Time & Date]” (P.16).  
Card Select  
By default, the recording media is set to [SD Card] by  
the manufacturer.  
The recording media [ ] or [ ] will appear on  
the display.  
USB Class  
You can set the USB class of this recorder with a USB  
connection to [Composite] or [Storage Class].  
[Composite]:  
Cue/Rev  
The playback sound of Cue and Review operation  
and Cue and Review speed can be set.  
In the 3 classes of Storage, USB audio and human  
interface device, USB connection is possible. While  
connected via USB in [Composite], the recorder  
can be used as the USB speaker and the USB  
microphone in addition to storage class.  
[ Storage Class]:  
1
Select [Sound] or [Speed].  
3
[Sound]:  
Set the playback sound of Cue and Review to  
On or Off.  
[Speed]:  
USB connection is possible in only storage class.  
Set the Cue and Review speed.  
Reset Settings  
2
Select the options.  
To reset the menu settings to their default values use  
[Reset Settings] under [Device Menu], or use the  
ODMS and DSS Player software.  
When [Sound] is selected:  
[On]:  
Activate the playback sound of Cue and  
Review.  
[Off]:  
Format  
Cards that have been used in non-Olympus devices,  
or cards that are not recognized by the recorder,  
must be formatted before they can be used with the  
recorder.  
Disables this function.  
When [Speed] is selected:  
You can adjust the Cue and Review speed level  
from [Speed 1] to [Speed 5].  
Formatting the card will erase all the stored data,  
including locked files.  
Cue and Review speed level becomes faster as  
the numerical value becomes larger.  
For details, see “Formatting the card [Format]”  
(P.41).  
Power Save  
By default, the recorder will enter into Power Save  
mode if not used for more than 10 minutes.  
[5minutes] [10minutes] [30minutes] [1hour]:  
Set the length of time before the recorder will  
enter into Power Save mode.  
Card Information  
Memory card capacity and remaining card space for  
the cards in use will be displayed on the recorder.  
System Information  
[Off]:  
System information about the recorder like the  
[Model], [Version] and [Serial No.] can be displayed.  
Disables this function.  
If any button is pressed, time count will restart.  
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Menu items  
5
Press the + or button on the Work Type  
information screen to select the Option  
Item, then press the OK/MENU button.  
Editing the Work Type information  
1
Select the file for which you want to edit  
the Work Type information (P. 28).  
The Option Item name input screen will be  
displayed.  
2
Select [Work Type] at the [File Menu]  
screen, then press the OK/MENU button.  
When inputting or editing an Option Item  
name, only characters recognized by the  
ODMS software can be used.  
3
3
4
Press the F2 (EDIT) button.  
Work Type  
Option Item name  
input screen  
information screen  
Press the + or button to select  
[Edit Work Type] or [Select From Work  
Type List], then press the OK/MENU  
button.  
6
Entering characters.  
a Input name display area  
b Cursor  
c Input position  
d Keyboard window  
c
a
b
d
sCharacter selection:  
[Edit Work Type]:  
+, , 0, 9button: Use these buttons to  
select the character you want to input on the  
Keyboard window.  
This will take you to the Work Type  
information screen and allow you to modify  
the Work Type information that has been  
registered for the file.  
sCharacter confirmation:  
OK/MENU button: Use this button to confirm  
your selection.  
[Select from Work Type List]:  
You can re-select Work Type from the Work  
Type list.  
sCharacter deletion:  
ERASE button: Use this button to delete a  
character.  
1 Press the + or button to select the  
Work Type.  
2 Press the OK/MENU button.  
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Menu items  
sMoving the entry column:  
7
Press the F2 (FINISH) button.  
When pressing the + button if the cursor is on  
top of the Keyboard window, the cursor will  
disappear. An Input position within the input  
name display area will change from flashing to  
lighting.  
The recorder will return to the Work Type  
information screen.  
When you create a new file and input a Work  
Type, press the F2 (FINISH) button again in  
the File information screen to get entered into  
the stop state in the New File.  
9button: Each time the button is pressed,  
the input position moves one space to the  
right. The Input position can be moved up to  
the space next (right) to the last character.  
0button: Each time the button is pressed,  
the input position moves one space to the left.  
The Input position can be moved up to the  
first character.  
– button: The Input position changes from  
lighting to flashing. The cursor is lit on the  
“0” string within the Keyboard window, and  
makes character selection available.  
3
Entry is performed by insert entry. When the  
character in the Input position has already  
been finalized, the character after the cursor  
will move one column to the right.  
sMaximum entered character count:  
The Option item name can be entered up to  
the number of characters specified below.  
Preset default values can also be set for the  
option items to simplify data entry process.  
Option item name: 20 characters  
sCanceling the entered contents:  
Press the F1 (BACK) button, and select  
[Yes], then press the OK/MENU button  
when inputting characters: This will delete  
the entered content for the selected item  
and return you to the Work Type information  
screen.  
Press the F3 (EXIT) button, and select [Yes],  
then press the OK/MENU button when  
inputting characters: This will delete the  
entered content for the selected item and  
return the recorder to stop mode.  
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Formatting the card [Format]  
Cards that have been used in non-Olympus devices,  
or cards that are not recognized by the recorder,  
must be formatted before they can be used with the  
recorder.  
3
4
5
6
Press the + or button to select [Start]  
option.  
1
Select [Format] at the [Device Menu]  
screen, then press the OK/MENU button.  
3
Press the OK/MENU button to confirm  
[Start] selection.  
2
Press the + or button to select  
[SD Card] or [microSD Card],  
then press the OK/MENU button.  
Press the + or button again to select  
[Start] option.  
Press the OK/MENU button again to  
initiate the formatting process.  
[Format Done] displays when formatting  
ends.  
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Formatting the card  
Notes  
The time required to format a card varies  
according to the capacity of the card to be  
formatted.  
Do not interrupt the formatting process with the  
following actions. Doing so may damage the data  
or the card.  
-
-
Remove the card.  
Remove the battery.  
Formatting the card will erase all the stored data,  
including locked files.  
When an unformatted card is inserted, the format  
menu will be displayed automatically.  
Locked SD cards cannot be initialized.  
3
Memory cards will be formatted using quick  
format. Formatting the card will reset the  
information in file management, but the data  
inside the card may not be deleted completely.  
Be careful of data leakage when disposing or  
handing of the card. We recommend that you  
physically destroy the card when disposing of it.  
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Customizing the recorder  
You can customize various settings of the recorder  
using the ODMS software (P.45).  
For more details, refer to the online help for ODMS  
software (P.46).  
Device Security  
You can customize / adjust / set / configure various  
settings related to the recorder’s device lock  
function.  
Common settings  
PIN code:  
You can set the default values for each of the  
recorder’s Menu items.  
Password setting.  
Device Lock:  
Administrative settings  
Device lock function On/Off.  
Settings related to the timing for setting the  
device lock.  
Changing the number of allowable input errors  
(mismatches) for the password.  
General  
Accessibility:  
You can customize / adjust / set / configure  
various settings related to user authorization,  
such as prohibiting both file erasure and Menu  
settings.  
3
Author List  
You can customize / adjust / set / configure settings  
related to the Author.  
Splash Message:  
Author List:  
You can set the contents that appear in the  
message which is displayed during start-up.  
Register multiple Author IDs (up to max. 10 items).  
Set the priority level for each Author ID.  
Select the Author ID you want to be used by  
default.  
Main Button Guide:  
You can enable the Main Button Guide, which  
shows the button functions on the display.  
Author Selection:  
Alarm:  
Choose to activate/deactivate the Author ID  
selection at the recorder start-up.  
You can set occasions for the recorder’s alarm or  
beep noise to sound.  
Work Type List  
You can customize / adjust / set / configure settings  
related to the Work Type.  
Display  
You can select a default pattern for display from 4  
patterns.  
Work Type List:  
The way information is displayed on the LCD  
display can be customized for three different  
areas.  
Register Work Types (up to max. 20 items).  
Set the option items for each Work Type (up to  
max.10 options).  
Select the Work Type you want to be used by  
default.  
The upper part of the screen displays the  
recorder's basic functions.  
The lower part of the screen can be used  
to display information on the file actually  
selected, like Author ID, Work Type and Option  
Item.  
Worktype Selection:  
Choose to activate/deactivate the Work Type  
selection when the recorder is in New mode.  
The right part of the screen can be used to  
display the Main Button Guide indicators.  
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Customizing the recorder  
Device Folders  
Programmable Buttons  
You can customize / adjust / set / configure various  
settings related to the recorder’s folders.  
You can change the functions assigned to the  
Programmable Smart Buttons (F1, F2, F3 buttons)  
and the Main Buttons (NEW, REC, STOP, PLAY, REV  
buttons). You can also choose how to operate the  
REC button when recording.  
Enabled:  
Change the number of usable folders.  
Folder name:  
Change the folder name.  
Worktype:  
Main Button functions:  
Select a combination of functions.  
Programmable Buttons:  
Set the folder's work type.  
Select the function to associate to the  
Programmable buttons (F1, F2, F3 buttons) for  
each mode (New, Stop, Recording, Playback  
modes).  
AutoLock:  
Set the Auto Lock on a file to On/Off.  
3
Encryption:  
Rec Mode:  
Select a folder’s Encryption level.  
It is possible to set the Encryption level to [High]  
(256 bit), [Standard] (128 bit) or [No] (deactivates  
the function).  
You can choose to record by pressing and holding  
the REC button. Choose [Yes] to activate this  
function.  
Hands Free  
Password:  
You can customize / adjust / set / configure settings  
related to the Hands-Free operation with the Foot  
Switch (optional).  
Set the folder's Encryption Password.  
Recording  
You can customize / adjust / set / configure various  
settings related to the recorder’s Dictation files.  
DSS Format:  
Select the recording format (DSS Pro/DSS Classic).  
Record function:  
Select the recording mode (Overwrite/Append/  
Insert).  
File download:  
Select the files you want to be transferred to the  
PC (All file/Finished file).  
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Managing files on your PC  
ODMS and DSS Player software  
The ODMS (Windows) and DSS Player (Macintosh)  
software is a fully featured software tool that  
provides a simple to use but sophisticated  
method for managing your recordings. Some  
of the features of the ODMS and DSS Player  
software are:  
Microsoft® Windows Vista®:  
Ultimate / Enterprise / Business / Home  
Premium / Home Basic SP2 (both x86/64)  
Microsoft® Windows 7®:  
Ultimate / Enterprise / Professional / Home  
Premium (both x86/64)  
For Workgroup:  
Microsoft® Windows® XP:  
Professional SP3 x86  
Customize functions on the recorder (ODMS only).  
Automatic start-up of the application by  
connecting the device.  
Automatic download of Dictation files by  
connecting the device.  
Professional SP2 x64  
Microsoft® Windows Vista®:  
Ultimate / Enterprise / Business SP2  
(both x86/64)  
Microsoft® Windows 7®:  
Ultimate / Enterprise / Professional  
(both x86/64)  
Microsoft® Windows® Server 2003 SP2  
(both x86/64)  
Microsoft® Windows® Server 2003 R2 SP2  
(both x86/64)  
Microsoft® Windows® Server 2008 SP2  
(both x86/64)  
Microsoft® Windows® Server 2008 R2  
(both x86/64)  
Backs up downloaded Dictation files (ODMS only).  
Automatic transmission of downloaded Dictation  
files to addresses specified through e-mail and  
FTP (ODMS only).  
4
Automatic transmission of transcribed documents  
through e-mail and FTP, as well as Dictation files  
and link management (ODMS only).  
Change the recorder’s menu settings.  
Direct recording and editing of existing Dictation  
files through Voice recorder’s button operation.  
Editing Instruction Comments and Verbal  
comments (ODMS only).  
Encrypt Dictation files within the folder by  
encrypting the folder itself (ODMS only).  
Support front and background voice recognition  
local and roaming profile (ODMS only).  
Allow voice recognition text editing with audio  
playback for efficient transcription (ODMS only).  
CPU:  
Microsoft® Windows® XP / Vista / 7:  
1 GHz or higher  
Microsoft® Windows® Server 2003:  
1 GHz or higher  
Microsoft® Windows® Server 2008:  
2 GHz or higher  
Make sure that your computer meets the minimum  
requirements listed below. Please check with your  
system administrator or your Olympus Professional  
Dealer.  
RAM:  
Microsoft® Windows® XP:  
256 MB or more  
Minimum requirement  
Microsoft® Windows Vista®:  
1 GB or more  
Microsoft® Windows 7®:  
1 GB or more (32 bit) / 2 GB or more (64 bit)  
Microsoft® Windows® Server 2003:  
256 MB or more  
ODMS software (Windows)  
Operating System:  
For Stand-Alone:  
Microsoft® Windows® XP:  
Professional / Home Edition SP3 x86  
Professional / Home Edition SP2 x64  
Microsoft® Windows® Server 2008:  
2 GB or more  
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ODMS and DSS Player software  
Hard drive space:  
Macintosh version does not support voice  
recognition software.  
For information on the latest OS upgrades  
compatibility, visit the Olympus Web page at  
2 GB or more  
Browser:  
Microsoft Internet Explorer 6.0 or later  
Drive:  
CD-ROM, CD-R, CD-RW, DVD-ROM drive  
Display:  
Using online help  
For information on the ODMS and DSS Player  
software usage and features, refer to the online help.  
To start online Help:  
1024 x 768 pixels or more, 65,536 colors or more  
(16,770,000 colors or more is recommended)  
USB port:  
One or more free ports  
Others:  
ODMS software (Windows)  
With the Dictation Module, Transcription Module:  
A Microsoft WDM- or MME-compliant and  
Windows-compatible sound device  
1
2
While ODMS software is running, select  
the [Help] menu, [Contents].  
DSS Player software (Macintosh)  
While ODMS software is running, press  
F1 on the keyboard.  
4
Operating System:  
Mac OS X 10.4.11 - 10.7  
CPU:  
PowerPC® G3 500 MHz or more,  
or Intel Core Solo/Duo 1.5 GHz or more  
RAM:  
256 MB or more (512 MB or more is recommended)  
Hard drive space:  
200 MB or more  
DSS Player software (Macintosh)  
While DSS Player software is running,  
select [DSS Player Help] from the [Help] menu.  
Note  
The Online help will be available after ODMS and  
DSS Player software installation.  
Drive:  
CD-ROM, CD-R, CD-RW, DVD-ROM drive  
Browser:  
Macintosh Safari 3.0.4 or later,  
mozilla Firefox 3.6.20 or later  
Display:  
1024 x 768 pixels or more, 32,000 colors or more  
USB port:  
One or more free ports  
Others:  
Audio device  
Notes  
Even if the above conditions are satisfied,  
self-modified computers, self-upgraded OS or  
multiple OS environments are not supported.  
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Connecting to your PC  
Connecting to your PC using the USB cable  
1
2
3
Boot the PC.  
Connect the USB cable to the USB port of the PC.  
Connect the USB cable to the connecting terminal on the  
bottom of the recorder.  
[Remote (Composite)] is displayed on the recorder if the USB cable is  
connected.  
After connecting the recorder to your PC, it will be powered through the USB  
cable.  
When connected to a PC, the SD card and the microSD card will be recognized  
by the PC as separate removable disk drives.  
4
Notes  
NEVER remove the card or disconnect the USB cable while the record  
indicator light is flashing. If you do, the data will be destroyed.  
Some PC’s may not supply sufficient power and the recorder fails to  
connect. Refer to your PC user’s manual regarding the USB port on your PC.  
Do not connect the recorder to a PC by using a USB hub. Make sure to  
connect to a USB port on your PC.  
EN  
Make sure to push the cable connector all the way in. Otherwise, the  
recorder may not operate properly.  
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Connecting to your PC  
Disconnecting from your PC  
Windows  
1
Click [ ] on the task bar located at the lower-right corner of  
the screen. Click [Safely remove USB Mass Storage Device].  
The drive letter will differ depending on the PC being used.  
2
Confirm that the record indicator light turns off before  
disconnecting the USB cable.  
Macintosh  
1
Drag and drop the recorder’s drive icon for this recorder  
displayed on the desktop to the Recycle Bin icon.  
2
Confirm that the record indicator light turns off before  
disconnecting the USB cable.  
4
Note  
EN  
NEVER remove the card or disconnect the USB cable while the record  
indicator light is flashing. If you do, the data will be destroyed.  
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Other information  
Alarm message list  
M e s s a g e  
E x p l a n a t i o n  
A c t i o n  
[Battery Low]  
The battery power is low.  
Charge the battery (P.12).  
[Power Supply Error  
Remove Power Plug]  
Voltage outside of the allowable limit has been  
detected.  
Use an AC adapter compatible with the voltage  
standard of your environment (optional).  
[File Protected]  
[Index Full]  
Editing or deleting the file is not possible.  
Unlock the file (P. 35).  
The maximum number of Index marks has been Erase index marks that are no longer required  
reached (max 32 Index marks per file).  
(P. 32).  
The maximum number of Verbal comments  
[Verbal Comment Full] has been reached (max 32 Verbal comments  
Erase unnecessary Verbal comments (P. 31).  
per file).  
The maximum number of files has been reached  
(max 200 files per folder).  
[Folder Full]  
Erase unnecessary files (P. 25).  
5
Erase once again. When an Erase Error occurs,  
[Erase Error]  
[Card Error]  
[Memory Full]  
An error occurred while erasing.  
The card has not been recognized properly.  
No remaining memory.  
format the card (P.41).  
Remove the card and insert it again (P.15).  
Erase unnecessary files or insert another card  
(P.15, P. 25).  
[Format Error]  
There was an error while formatting the card.  
The recorder cannot find the card.  
Format the card again (P.41).  
[Insert Card]  
Insert a card (P.15).  
[Can’t make the  
system file. Connect  
to PC and delete  
unnecessary file]  
The management file cannot be created due to  
insufficient space on the card.  
Connect the recorder to a computer and delete  
unnecessary files.  
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Troubleshooting  
Symptom  
Probable cause  
Action  
The battery power is low.  
Charge the battery (P.12).  
Nothing appears on  
the display  
The recorder is turned off.  
Turn the power on (P.14).  
Press any button.  
The recorder is currently in Power Save mode.  
The recorder is in HOLD mode.  
The card does not have enough memory.  
The card is unformatted.  
Unable to use any  
buttons  
Release the recorder from HOLD (P.14).  
Erase unnecessary files or insert another card  
(P.15, P. 25).  
Format the card (P.41).  
The maximum number of files has been  
reached.  
Unable to record  
Change to any other folder (P. 28).  
Unlock the file from the file menu (P. 35).  
Unlock the SD card.  
The file is locked.  
5
The SD card is locked.  
The earphone is connected.  
The volume level is set to [00].  
The file is locked.  
Unplug the earphones to use the internal  
speaker.  
No playback tone  
heard  
Adjust the volume level (P. 23).  
Unlock the file from the file menu (P. 35).  
Unlock the SD card.  
Unable to erase  
The SD card is locked.  
The recorder was shaken during recording.  
———  
Noise heard during  
playback  
The recorder was placed near a cell phone or  
fluorescent lamp while recording or during  
playback.  
Avoid using the recorder near cell phones or  
fluorescent lamps.  
Recording level too  
low  
Set the microphone sensitivity to the  
conference mode and try again (P. 35).  
The microphone sensitivity is too low.  
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Troubleshooting  
Symptom  
Probable cause  
Action  
The maximum number of index marks (32) has  
been reached.  
Erase unnecessary index marks (P. 32).  
Unlock the file from the file menu (P. 35).  
Unlock the SD card.  
Unable to set index  
marks  
The file is locked.  
The SD card is locked.  
Unable to set verbal  
comments  
The maximum number of verbal comments (32)  
has been reached.  
Erase unnecessary verbal comments (P. 31).  
Cannot find the  
recorded file  
Switch to the correct recording media or folder  
(P.18, P. 28, P. 38).  
Wrong recording media or folder.  
The transferred files are either not supported by  
this recorder or MP3 files recorded on devices  
other than Olympus recorders.  
The recorder can recognize only file format  
supported by this recorder*.  
Cannot find the  
transferred files  
Cannot connect to  
a PC  
Sometimes a connection cannot be made with  
some PCs running Windows XP, Vista or 7.  
You need to change the PC’s USB settings. See  
ODMS software online help for details (P.46).  
5
*
Supports file formats: DS2 (DSS Pro QP or DSS Pro SP), DSS (QP or SP), MP3 (256 kbps or 128 kbps),  
PCM (44.1 kHz/16 bit)  
For MP3 files created using other Olympus recorders, support may be extended to other bitrates as well.  
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Accessories (optional)  
sHeadset: E62, E102  
sPC transcription kit: AS-7000  
The AS-7000 transcription kit provides you with a  
Foot Switch, a headset and ODMS and DSS Player  
software for easy transcription of DSS recordings.  
In order to use the AS-7000 transcription kit,  
the docking station (CR15) will be necessary  
(optional).  
sFoot Switch: RS31  
Connect to the USB docking station with DS-3500  
for hands-free transcription.  
sConnecting cord: KA333  
Use to connect the microphone jack of the  
recorder to a radio or other sound source.  
sTelephone pickup: TP8  
Earphone type microphone can be plugged into  
your ear while phoning. The voice or conversation  
over the phone can be clearly recorded.  
sLithium ion battery: LI-42B  
This lithium ion rechargeable battery is  
manufactured by Olympus. It is best paired with  
the LI-42C battery charger.  
sAC adapter (5V): A517  
In order to charge the battery, the docking station  
(CR15) will be necessary (optional).  
Stereo headset for your PC. A helpful tool for PC  
based transcription.  
sMonaural binaural earphone: E20  
sNoise-cancellation microphone: ME12  
(Dictation microphone)  
Used to get crisp recordings of your own voice by  
reducing the effects of ambient noise.  
Recommended to improve the accuracy when  
using voice-recognition software.  
sExternal microphone: ME15  
A lavalier omni-directional microphone that clips  
to clothing. Used to record your own voice or  
people near you.  
s2-channel microphone (omni-directional):  
ME30W  
Two ME30 monaural microphones come in a  
set with a miniature tripod and a connection  
adapter. These are highly sensitive omni-  
directional microphones supported by plug-in  
power which are well-suited to recording musical  
performances.  
sCompact zoom microphone  
(unidirectional): ME32  
The microphone is integrated with a tripod,  
making it suitable for when you wish to record  
from a distance, such as from your table at a  
meeting or conference.  
5
sDocking Station: CR15  
sHighly sensitive noise-cancellation  
monaural microphone: ME52W  
This microphone is used to record sound at a  
distance while minimizing surrounding noise.  
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Specifications  
General points  
Overall frequency response  
4Recording format:  
4During recording mode  
(Microphone jack):  
DS2 format:  
DS2 (Digital Speech Standard Pro)  
Linear PCM (Pulse Code Modulation)  
MP3 (MPEG-1 Audio Layer3)  
[ DSS Pro QP]  
200 Hz to 7 kHz  
200 Hz to 5 kHz  
4Recording media:  
microSD, SD card (512 MB to 32 GB)  
4Sampling frequency:  
DS2 format:  
[ DSS Pro SP]  
Linear PCM format:  
[ PCM ST]  
50 Hz to 21 kHz  
[ DSS Pro QP]  
16 kHz  
[ DSS Pro SP]  
12 kHz  
MP3 format:  
[256kbps]  
50 Hz to 20 kHz  
50 Hz to 17 kHz  
Linear PCM format:  
[128kbps]  
[ PCM ST]  
44.1 kHz  
4During recording mode  
MP3 format:  
[256kbps]  
(Built-in microphone):  
44.1 kHz  
44.1 kHz  
20 Hz to 20 kHz (However, when recording in  
the MP3 format, the upper limit value of the  
frequency response depends on each recording  
mode)  
5
[128kbps]  
4Speaker:  
Built-in ø23 mm round dynamic speaker  
4MIC/EAR jack:  
ø3.5 mm mini-jack, impedance  
MIC 2 kΩ, EAR 8 Ω or more  
4Maximum working output (DC 3.7 V):  
235 mW (8 Ω speaker)  
Guide to battery life  
The following values are strictly references.  
4During recording mode  
(Built-in microphone):  
DS2 format:  
4Maximum headphone output:  
â150 mV (according to EN 50332-2)  
4Input power requirement:  
Battery: Lithium ion battery (LI-42B)  
External power supply: AC adapter (A517) 5 V  
(optional)  
[ DSS Pro QP]  
Approx. 18 h.  
Approx. 21 h.  
[ DSS Pro SP]  
Linear PCM format:  
[ PCM ST]  
Approx. 20 h.  
4External dimensions:  
114.5 mm × 49.8 mm × 17.5 mm  
(without protrusions)  
MP3 format:  
[256kbps]  
Approx. 20 h.  
4Weight:  
[128kbps]  
Approx. 20 h. 30 min.  
107 g (Including battery)  
4Operating temperature:  
0°C - 42°C/ 32°F - 107.6°F  
EN  
53  
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Specifications  
4During playback mode  
(Earphone playback):  
DS2 format:  
Maximum recording time per file  
The maximum capacity for a single file is limited  
to approx. 4 GB for MP3.  
Regardless of the remaining memory amount, the  
longest sound recording time per file is restricted  
to the following value.  
[ DSS Pro QP]  
Approx. 21 h.  
Approx. 21 h.  
[ DSS Pro SP]  
4DS2 format:  
Linear PCM format:  
[ DSS Pro QP]  
99 h. 59 min.  
99 h. 59 min.  
[ PCM ST]  
Approx. 19 h.  
[ DSS Pro SP]  
MP3 format:  
[256kbps]  
4Linear PCM format:  
Approx. 19 h.  
Approx. 20 h.  
[ PCM ST]  
Approx. 3 h. 20 min.  
[128kbps]  
4MP3 format:  
[256kbps]  
Guide to recording times  
Approx. 37 h. 10 min.  
Approx. 74 h. 30 min.  
The following values are strictly references.  
[128kbps]  
4DS2 format:  
5
Memory size  
2GB  
[ DSS Pro QP]  
149 h.  
[DSS Pro SP]  
306 h.  
4GB  
300 h.  
615 h.  
8GB  
604 h.  
1,237 h.  
4Linear PCM format:  
Memory size  
2GB  
[ PCM ST]  
3 h.  
6 h.  
4GB  
8GB  
12 h. 5 min.  
4MP3 format:  
Memory size  
2GB  
[256kbps]  
[128kbps]  
16 h. 30 min.  
33 h.  
33 h.  
66 h. 30 min.  
133 h.  
4GB  
8GB  
66 h. 30 min.  
Specifications and design are subject to change  
without notice.  
Battery life is measured by Olympus. It varies  
greatly according to the conditions of use.  
The above are the standard times, and the  
available recording time will vary depending on  
the card.  
Available recording time may be shorter if many  
short recordings are made.  
EN  
54  
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Technical assistance and support  
The DS-3500 is part of the Olympus Professional Dictation System. Your certified professional dealer has been  
fully trained on the entire Olympus Professional Dictation range, including dictation, transcription devices  
and software. For technical assistance and guidance relating to installation and set up, please contact your  
professional dealer from whom you purchased the system.  
For customers in North and South America:  
Declaration of Conformity  
Model Number  
Trade Name  
: DS-3500  
: DIGITAL VOICE RECORDER  
Responsible Party : OLYMPUS IMAGING AMERICA INC.  
Address  
: 3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610, U.S.A.  
Telephone Number : 1-888-553-4448  
This device Complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:  
(1) This device may not cause harmful interference, and (2) this device must accept any interference  
received, including interference that may cause undesired operation.  
Tested To Comply  
With FCC Standards  
FOR HOME OR OFFICE USE  
5
Canadian RFI:  
This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set  
out in the Radio Interference Regulations of the Canadian Department of Communications.  
Cet appareil numérique ne dépasse pas les limites de la Catégorie B pour les émissions de bruit radio émanant  
d’appareils numériques, tel que prévu dans les Règlements sur l’Interférence Radio du Département Canadien  
des Communications.  
For customers in Europe:  
“CE” mark indicates that this product complies with the European requirements for safety,  
health, environment and customer protection.  
This symbol [crossed-out wheeled bin WEEE Annex IV] indicates separate collection  
of waste electrical and electronic equipment in the EU countries. Please do not throw  
the equipment into the domestic refuse. Please use the return and collection systems  
available in your country for the disposal of this product.  
Applicable Product: DS-3500  
This symbol [crossed-out wheeled bin Directive 2006/66/EC Annex II] indicates separate  
collection of waste batteries in the EU countries. Please do not throw the batteries into the  
domestic refuse. Please use the return and collection systems available in your country for  
the disposal of the waste batteries.  
EN  
55  
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OLYMPUS IMAGING CORP.  
Shinjuku Monolith, 3-1 Nishi-Shinjuku 2-chome, Shinjuku-ku, Tokyo 163-0914, Japan.  
Tel. +81 (0)3-3340-2111  
OLYMPUS IMAGING AMERICA INC.  
3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610, U.S.A. Tel. 1-888-553-4448  
OLYMPUS EUROPA HOLDING GMBH  
(Premises/Goods delivery) Wendenstrasse 14-18, 20097 Hamburg, Germany.  
Tel. +49 (0)40-237730  
(Letters) Postfach 10 49 08. 20034 Hamburg, Germany.  
OLYMPUS IMAGING AUSTRALIA PTY LTD.  
82 Waterloo Rd, North Ryde NSW 2113, Australia  
TEL: (61) 2-9886-3999  
EN-BS0846-01  
AP1202  
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