Olympus DVR WS 500M User Manual

DIGITAL VOICE  
RECORDER  
DETAILED  
INSTRUCTIONS  
Thank you for purchasing an Olympus  
Digital Voice Recorder.  
Please read these instructions for information  
about using the product correctly and safely.  
Keep the instructions handy for future reference.  
To ensure successful recordings, we recommend that  
you test the record function and volume before use.  
EN  
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Table of contents  
Introduction  
Safe and proper usage.............................. 4  
4 Menu Setting  
Menu setting method............................. 36  
+
,
-
.
/
File Menu ................................................. 38  
Rec Menu ................................................. 38  
Play Menu ................................................ 40  
LCD/Sound Menu ..................................... 43  
Device Menu ............................................ 44  
1 Getting Started  
Main features........................................... 6  
Identification of parts.............................. 7  
Display (LCD panel) ........................................ 8  
Power supply ......................................... 10  
Inserting batteries ........................................10  
Charging by connecting to a computer via  
1
2
3
4
5
6
Rearranging files [Replace].......................... 45  
Formatting the recorder [Format] ............... 46  
5 Using the Recorder on Your PC  
USB..........................................................12  
Turning on/off the power..............................13  
HOLD...................................................... 14  
Setting time and date [Time & Date] ....... 15  
Changing the time and date..........................16  
[VOICE] mode and [MUSIC] mode  
..........................................................17  
Notes on the folders ............................... 18  
About the folders for voice recordings..........18  
About the folder for music playback .............19  
Selecting the folders and files ................ 20  
Operating environment.......................... 48  
Connecting to your PC............................. 50  
Disconnecting from your PC......................... 51  
Transfer the voice files to your PC............ 52  
Using Windows Media Player .................. 53  
Window names ............................................ 53  
Copying music from CD ................................ 54  
Transferring music file to the recorder......... 55  
Copying voice file to the CD.......................... 58  
Using iTunes........................................... 60  
Window names ............................................ 60  
Copying music from CD .................................61  
Transferring music file to the recorder......... 62  
Copying voice file to the CD.......................... 63  
Using as external memory of the PC........ 64  
2 About Recording  
Recording .............................................. 21  
Microphone sensitivity ................................ 23  
Recommended settings by  
recording condition .................................24  
Recording from external microphone or  
other devices........................................... 25  
6 Other Information  
Alarm message list ................................. 65  
Troubleshooting..................................... 66  
Technical assistance and support............ 68  
Accessories (optional)............................. 68  
Specifications ........................................ 69  
3 About Playback  
Playback ................................................ 27  
Setting an index mark or a temp mark .........31  
How to begin segment repeat playback ...... 32  
Erasing................................................... 34  
3
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Safe and proper usage  
Before using your new recorder, read this  
manual carefully to ensure that you know  
how to operate it safely and correctly.  
Keep this manual in an easily accessible  
location for future reference.  
The warning symbols indicate important  
safety related information. To protect  
yourself and others from personal injury or  
damage to property, it is essential that you  
always read the warnings and information  
provided.  
Do not operate the unit while  
operating a vehicle (such as a  
bicycle, motorcycle, or go-cart).  
Keep the unit out of the reach of  
children.  
<Warning regarding data loss>  
Recorded content in memory may  
be destroyed or erased by operating  
mistakes, unit malfunction, or during  
repair work.  
It is recommended to back up and save  
important content to other media such as  
a computer hard disk.  
Any liability for passive damages or  
damage of any kind occurred due to data  
loss incurred by a defect of the product,  
repair performed by the third party other  
than Olympus or an Olympus authorized  
service station, or any other reasons is  
excluded from the Olympus’s liability.  
General Precautions  
Do not leave the recorder in hot,  
humid locations such as inside a  
closed automobile under direct  
sunlight or on the beach in the  
summer.  
Do not store the recorder in  
places exposed to excessive  
moisture or dust.  
Do not use organic solvents such  
as alcohol and lacquer thinner to  
clean the unit.  
Do not place the recorder on top  
of or near electric appliances such  
as TVs or refrigerators.  
Avoid recording or playing back  
near cellular phones or other  
wireless equipment, as they may  
cause interference and noise.  
If you experience noise, move  
to another place, or move the  
recorder further away from such  
equipment.  
Batterries  
f Danger:  
Batteries should never be  
exposed to flame, heated, short-  
circuited or disassembled.  
Never store batteries where  
they will be exposed to direct  
sunlight, or subjected to high  
temperatures in a hot vehicle,  
near a heat source, etc.  
f Warning:  
Do not solder lead wires or  
terminals directly onto a battery  
or modify it.  
Do not connect the =and  
-terminals together. This may  
cause fire, overheating or electric  
shock.  
Avoid sand or dirt. These can  
cause irreparable damage.  
Avoid strong vibrations or  
shocks.  
Do not disassemble, repair or  
modify the unit yourself.  
4
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Safe and proper usage  
When carrying or storing the  
batteries, be sure to put it in  
the provided case to protect its  
terminals. Do not carry or store  
the batteries with any metal  
objects (such as key rings).  
If this warning is not followed,  
fire, overheating or electric shock  
may occur.  
Do not connect the batteries  
directly to a power outlet  
or a cigarette lighter of an  
automobile.  
Do not insert the batteries with  
their =and -terminals reversed.  
If any liquid from a battery gets  
into your eyes, promptly wash it  
off with clean water and consult  
your doctor at once.  
Do not attempt to recharge  
alkaline, lithium or any other  
non-rechargeable batteries.  
Never use any batteries with a  
torn or cracked outer cover.  
Keep batteries out of the reach of  
children.  
Do not use the batteries if you  
find something wrong with them  
such as leakage, color change or  
deformity.  
Unplug the charger if the  
charging is still incomplete after  
the specified time it should take.  
Should any batteries liquid get on  
skin or clothing, promptly wash it  
off with clean water.  
Keep batteries away from fire.  
f Caution:  
Do not subject batteries to strong  
shocks.  
When using rechargeable  
batteries that have not been used  
for a while, be sure to recharge  
them before use.  
Rechargeable batteries have  
limited lifetime. When the  
operating time becomes shorter  
even if the rechargeable battery  
is fully charged under the  
specified condition, replace it  
with a new one.  
If you notice anything unusual  
when using this product such as  
abnormal noise, heat, smoke, or a  
burning odor:  
1 remove the batteries immediately  
while being careful not to burn  
yourself, and;  
2 call your dealer or local Olympus  
representative for service.  
Do not expose the batteries to  
water. Do not allow water to  
contact the terminals.  
Do not remove or damage the  
batteries insulating sheet.  
5
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Getting Started  
Main features  
sDual function recorder as a  
Digital Voice Recorder and a  
Digital Music Player (P.17).  
sThe recorder stores highly  
compressed WMA (Windows  
Media Audio) format voice  
messages in integrated flash  
memory (P. 21). It can also  
play back MP3* (MPEG-1/MPEG-2  
Audio Layer-3) and WAV* format  
files (P. 27, P.53, P.60).  
sYou can change the playback  
equalizer settings (P. 36, P. 41).  
sConnecting this recorder directly  
to the USB port links up with your  
PC. The data can be transferred or  
saved without USB cable or driver  
software (P. 50).  
1
This recorder is compatible with USB 2.0,  
enabling fast data transfer to a computer.  
sThis USB storage class support  
recorder can be utilized as  
external memory to read and  
save the data (P. 64).  
By connecting the computer with the  
USB, pictures, text data, etc. can be  
saved, and utilized to carry data.  
*
For WS-500M only.  
sIt has a built-in Variable Control  
Voice Actuator (VCVA) function  
(P. 36, P. 39).  
sThe Low Cut Filter minimizes  
air conditioner noise and other  
similar noises while recording  
(P. 36, P. 39).  
sIt has a USB charging function  
(P.12).  
sA Noise Cancel function (P. 36,  
P. 40) and a Voice Filter function  
(P. 36, P. 40) cut noise and  
enable clear audio playback.  
sYou can choose one of three  
stereo or three monaural  
recording modes (P. 36, P. 38).  
sIt has a backlight full-dot display  
(LCD panel) (P. 8).  
sIt features various repeat  
functions (P. 32, P. 36, P. 41).  
sIndex mark and temp mark  
features allow you to quickly find  
desired locations (P. 31).  
sThe playback speed can be  
controlled as preferred (P. 36,  
P. 42).  
sIt has built-in WOW XT (P. 36,  
P. 40).  
6
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Identification of parts  
1
2
3
4
5
8
(
1
0
*
6
7
&
!
^
@
)
-
%
#
$
=
9
q
1EAR (Earphone) jack  
2MIC (Microphone) jack  
3Built-in stereo microphone (L)  
4Built-in stereo microphone (R)  
5Recording indicator light  
6LIST button  
#MENU button  
$
%
INDEX  
button  
ERASE button  
/
^OK `button  
&9button  
*STOP4button  
(Battery cover  
)HOLD switch  
7Strap hole  
8Display (LCD panel)  
9Built-in speaker  
-Mode (VOICE  
/
MUSIC) switch*  
DICT switch**  
0
+
button  
MIC SENSE CONF/  
!RECs(Record) button  
=USB connector slide lever  
@0button  
qUSB connector  
*
For WS-500M only.  
** For WS-400S only.  
7
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Identification of parts  
Display (LCD panel)  
Folder list display  
"For WS-400S:  
1
"For WS-500M:  
When [VOICE] mode is selected:  
1
2
1
2
1[VOICE] mode indicator  
Record/ Playback status indicator  
Battery indicator  
2Folder name  
When [MUSIC] mode is selected:  
File list display  
3
4
"For WS-500M:  
When [VOICE] mode is selected:  
1
2
1[VOICE] mode indicator  
Record/ Playback status indicator  
Battery indicator  
2Folder name  
3[MUSIC] mode indicator  
Record/ Playback status indicator  
Battery indicator  
When [MUSIC] mode is selected:  
3
4
4Folder name  
8
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Identification of parts  
When [MUSIC] mode is selected:  
1Folder name  
Record/ Playback status indicator  
Battery indicator  
%
2File name  
0
!
@
3Folder name  
Record/ Playback status indicator  
Battery indicator  
#
$
^
&
1
4File name  
"For WS-400S:  
"For WS-400S:  
1
1
2
2
3
6
7
8
4
5
9
1Folder name  
1File name  
Record/ Playback status indicator  
Battery indicator  
Record/ Playback status indicator  
Battery indicator  
2File name  
2Folder indicator  
Recording mode indicator  
3During recording mode:  
Remaining memory bar indicator  
During playback mode:  
Playback position bar indicator  
4Recording date and time  
5[?] Microphone Sensitivity  
indicator  
File display  
"For WS-500M:  
When [VOICE] mode is selected:  
[!] VCVA indicator  
[%] Noise Cancel indicator  
[$] Voice Filter indicator  
[0] Low Cut Filter indicator  
6Current file number/ Total  
number of recorded files in the  
folder  
1
2
3
6
7
8
4
5
9
9
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Identification of parts  
Power supply  
7During recording mode:  
Inserting batteries  
This recorder can be used with either Ni-MH  
Rechargeable Batteries or AAA Alkaline  
Batteries.  
Elapsed recording time  
During playback mode:  
Elapsed playback time  
8During recording mode:  
Remaining recording time  
During playback or stop mode:  
File length  
1
Lightly press down on the arrow  
and slide the battery cover open.  
1
9Playback mode indicator  
0Title name  
!Artist name  
@Album name  
#Elapsed playback time  
$[#] WOW XT indicator  
["] Equalizer indicator  
%Current file number/ Total  
number of recorded files in the  
folder  
2
Insert size-AAA alkaline battery,  
observing the correct =and  
-polarities.  
^File length  
&Playback mode indicator  
"For WS-500M:  
When charging with the recorder,  
be sure to use the supplied  
specified Ni-MH rechargeable  
(BR401) batteries.  
The supplied rechargeable  
batteries are not fully charged.  
Before using the unit or after  
long periods of disuse, it  
is recommended that you  
continuously charge them until  
full (P.12).  
10  
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Power supply  
Be sure to stop the recorder before  
"For WS-400S:  
replacing the batteries. Unloading the  
batteries while the recorder is in use may  
corrupt the file. If you are recording into  
a file and the batteries run out, you will  
loose your currently recorded file because  
the file header will not be able to close.  
It is crucial to change the batteries once  
you see only one Hash mark in the battery  
indicator.  
This recorder cannot charge  
rechargeable batteries.  
3
Close the battery cover  
completely by pressing to the  
direction A, then sliding to the  
direction B.  
1
If it takes longer than 1 minute to replace  
the dead batteries or if you take the  
batteries in and out repeatedly at short  
intervals, you may have to reset the time  
when you have loaded fresh batteries  
(P.15).  
Remove the batteries if you are not going  
to use the recorder for an extended period  
of time.  
When playing a voice/music file, the  
recorder may be reset due to the  
reduction of the voltage output of the  
batteries depending on the volume level  
even if [8] is displayed in the battery  
indicator. In this case, lower the volume of  
the recorder.  
If the “hour” indicator flashes in the  
display, see “Setting time and date  
[Time & Date]” (P.15).  
When replacing rechargeable batteries, be  
sure to use Ni-MH rechargeable batteries  
(optional). The use of other manufacturers'  
products can damage the recorder and  
should be avoided.  
Battery indicator  
The battery indicator on the display changes  
as the batteries loose power.  
8{9{:  
When [:] appears on the display, replace  
the batteries as soon as possible. When  
the batteries are too weak, [  
] and  
[Battery Low] appears on the display and  
the recorder shuts down.  
Notes  
Manganese batteries may not be used in  
this recorder.  
When changing batteries, AAA alkaline  
batteries or Olympus Ni-MH rechargeable  
batteries are recommended.  
11  
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Power supply  
Charging by connecting to a  
computer via USB  
"For WS-500M:  
You can charge the batteries by connecting  
to a PC's USB port. When charging, be sure  
to correctly place the rechargeable batteries  
(supplied) into the recorder (P.10).  
1
Notes  
The recorder cannot be charged when the  
PC is not turned on. Also, it may not be  
charged when the PC is in standby mode.  
Do not charge the recorder with the USB  
hub connected.  
If [Cannot charge] is displayed, it means  
that a battery that cannot be charged is  
in the recorder. Replace the batteries with  
supplied ones at once (P. 10).  
1
2
Boot the PC.  
Slide the USB connector slide  
lever in the direction indicated  
by the arrow to eject the USB  
connector out of the recorder.  
Charging is completed when battery  
indication becomes to [<] (charging time:  
approximately 3 hours *).  
* It shows the approximate time when  
charging the rechargeable battery fully  
from no remaining power at the room  
temperature. The charging time will be  
changed depending on the remaining  
amount and the state of batteries.  
You cannot charge when [;]* or [=]**  
blinks. Charge the batteries at the  
3
While pressing the STOP 4  
button, connect to the PC’s USB  
port.  
temperature from 5°C to 35°C (41°F to 95°F).  
*
[;]: When surrounding temperature is  
lower than 5°C (41°F).  
**[=]: When surrounding temperature is  
higher than 35°C (95°F).  
When using time becomes notably short  
even after the batteries are fully charged,  
replace them with new ones.  
Be sure to push the USB connector all the  
way in. Otherwise, the recorder may not  
operate properly.  
Use the supplied USB extension cable  
depending on situations.  
12  
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Power supply  
If Ni-MH rechargeable batteries are not  
fully discharged, protect against short-  
circuiting (e.g. by taping the contacts)  
before disposing.  
Cautions concerning the rechargeable batteries  
Read the following descriptions carefully  
when you use the Ni-MH rechargeable  
batteries.  
For customers in Germany:  
Discharging:  
Olympus has a contract with the GRS (Joint  
Battery Disposal Association) in Germany to  
ensure environmentally friendly disposal.  
The rechargeable batteries self-discharge  
while this is not in use. Be sure to charge  
them regularly before use.  
1
Operating temperature:  
Turning on/off the power  
The rechargeable batteries are chemical  
products. The rechargeable batteries  
efficiency may fluctuate even when  
operating within the recommended  
temperature range. This is an inherent  
nature of such products.  
When the recorder is not being used,  
turn the power off to reduce battery  
consumption to a minimum. Even if  
the power is turned off, existing data,  
mode settings, and clock settings will be  
maintained.  
Recommended temperature range:  
When operating appliance:  
0°C - 42°C/ 32°F - 107.6°F  
Charging:  
5°C - 35°C/ 41°F - 95°F  
Storage for a long period:  
–20°C - 30°C/ –4°F - 86°F  
Turning on the power  
Slide the HOLD switch in the  
opposite direction that indicated by  
the arrow.  
Using the rechargeable batteries outside  
the above temperature range may result in  
declining efficiency and shorter battery life.  
In order to prevent battery leakage or rust,  
remove the rechargeable batteries from the  
products when you will not be using them  
for a long time, and store them separately.  
Notes  
This recorder is designed to fully charge  
batteries regardless of their energy level.  
However, for best results when charging  
newly purchased rechargeable batteries  
or batteries that have not been used  
for a long time (more than one month),  
It is recommended to fully charge the  
batteries then discharge repeatedly for 2  
to 3 times.  
The display will turn on, and the power will  
be turned on.  
The resume function will bring the  
recorder back to the stop position in  
memory before power was turned off.  
When disposing rechargeable batteries,  
always observe the local laws and  
regulations. Contact you local recycling  
13  
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Power supply  
HOLD  
If you bring the recorder is set to HOLD  
mode, the running conditions will be  
preserved, and all buttons will be disabled.  
This feature is useful when the recorder has  
to be carried in a bag or pocket.  
Turning off the power  
While the recorder is during stop  
mode, slide the HOLD switch in the  
direction indicated by the arrow.  
Set the recorder to HOLD mode  
The display shuts off, and the power will  
be turned off.  
While the recorder is during stop  
mode, slide the HOLD switch in the  
direction indicated by the arrow.  
The resume function remembers the stop  
position before the power is turned off.  
1
Power save mode  
If the recorder is stopped/not used for over  
5 minutes after it is turned on, it goes into  
standby (power-save) mode, and the display  
shuts off.  
To exit standby mode and turn on the  
display, press any button.  
After [Hold] appears on the display, the  
recorder is set to HOLD mode.  
Exit HOLD mode  
Slide the HOLD switch in the  
opposite direction that indicated by  
the arrow.  
Notes  
If you press any button in HOLD mode, the  
clock display flashes for 2 seconds, but it  
will not operate the recorder.  
14  
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HOLD/Setting time and date [Time & Date]  
If HOLD is applied during playback  
(recording), operation is disabled with  
the playback (recording) state unchanged  
(When playback has ended and the  
recording has ended due to the remaining  
memory being used up, it will stop).  
1
Press the 9or 0button to  
select the item to set.  
Select the item from the “hour”,  
minute”, “year”, “month” and “day”  
with a flashing point.  
1
Setting time and date  
[Time & Date]  
If you set the time and date beforehand,  
the information when the file is recorded is  
automatically stored for each file. Setting  
the time and date beforehand enables easier  
file management.  
2
Press the  
+
or  
button to set.  
Follow the same steps by pressing the  
9or 0button to select the next  
item, and press the  
set.  
+
or  
button to  
When you use the recorder for the  
first time after purchasing it, or when  
the batteries have been inserted  
without the device having been  
used in a long time, the [Set Time &  
You can select between 12 and 24  
hour display by pressing the LIST  
button while setting the hour and  
minute.  
Date] will appear. When the “hour  
Example: 10:38 P.M  
is flashing, conduct the setup from  
Step 1.  
10:38 PM  
(Initial setting)  
22:38  
You can select the order of the  
month”, “day” and “year” by  
pressing the LIST button while  
setting them.  
Example: April 15, 2009  
4M 15D 2009Y (Initial setting)  
15D 4M 2009Y  
2009Y 4M 15D  
LIST button  
3
Press the OK `button to  
complete the setting.  
+− button  
90button  
OK `button  
15  
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Setting time and date [Time & Date]  
The clock will start from the set date  
and time. Press the OK `button  
according to the time signal.  
2
Press the  
+
or  
button to select  
[
Device Menu] tab.  
You can change the menu display by  
moving the settings tab cursor.  
1
Note  
If you press the OK `button during the  
setup operation, the recorder will save the  
items that were set to that point.  
3
Press the OK `or 9button to  
move the cursor to the item to  
set.  
Changing the time and date  
[Device Menu] will appear on the  
display.  
While the recorder is during stop mode,  
press and hold the STOP 4button to display  
the [Time & Date], and [Remain]. If the  
current time and date is not correct, set it  
using the procedure below.  
+− button  
9button  
OK `button  
MENU button  
4
5
Press the OK `or 9button.  
[Time & Date] will appear on the  
display.  
The “hour” will flash on the display,  
indicating the start of the Time and  
Date setup process.  
1
While the recorder is during stop  
mode, press the MENU button.  
The menu will appear on the display  
The following steps are the same as Step 1  
through Step 3 of Setting time and date  
[Time & Date]” (P.15).  
(P. 36).  
Press the MENU button to close  
the menu screen.  
16  
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[VOICE] mode and [MUSIC] mode  
[MUSIC] mode:  
"For WS-500M:  
Slide the mode switch to [MUSIC  
position.  
]
This device can be used as a voice recorder  
or as a music player. For recording and  
playback voice recordings, set the mode  
switch to [VOICE]. For listening to music, set  
the mode switch to [MUSIC].  
1
[VOICE] mode:  
Slide the mode switch to [VOICE  
position.  
]
The recorder functions as a music  
player. See “About the folder for music  
playback” for transferring music files to  
the recorder using Windows Media Player  
(P.19).  
This recorder functions as an IC recorder.  
See “About the folders for voice  
recordings” regarding the destination of  
saved files (P.18).  
17  
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Notes on the folders  
The voice files and the music files are separated into folders for voice recordings and folders  
for music playback that are organized in a branching tree-style and saved.  
About the folders for voice recordings  
[Folder A] - [Folder E] are the folders for voice recordings. When recording with the recorder,  
select any one of the five folders and then record.  
1
Folder A  
Folder B  
Folder C  
Folder D  
Folder E  
001  
002  
003  
004  
Recorder  
Folder  
200  
Each folder can store up to 200  
files.  
File  
File names will be automatically created for files recorded by this recorder.  
1User ID:  
WS50 0001 .WMA  
The user ID name that has been set on the Digital  
Voice Recorder.  
2File number:  
1
2
3
A serial number automatically assigned by a  
Digital Voice Recorder.  
3Extension:  
These are the file name extensions for the  
recording format when recording with this device.  
WMA format .WMA  
18  
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Notes on the folders  
"For WS-500M:  
About the folder for music playback  
When transferring music files to the device using Windows Media Player, a folder is  
automatically created within the music playback folder which has a layered structure as  
shown in the diagram below. Music files that are in the same folder can be rearranged in  
preferential order and replayed (P.45).  
1
Music  
First layer  
Artist 01  
Second layer  
Album 01  
001  
002  
003  
004  
Music  
Artist 02  
Artist 03  
Album 02  
Album 03  
A
200  
Each folder can store  
up to 200 files.  
Up to 128 folders can be created under the  
[Music] folder, including [Music].  
Precautions for transferring  
music files:  
When using Windows Media Player 10,  
click [Start Sync] instead of setting the  
synchronization options. All the files  
will be transferred to the part A above  
(P. 57).  
Folder  
File  
19  
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Selecting the folders and files  
Change folders while the operation is stopped or played back. For information on the layered  
structure of the folders, see the section entitled “Notes on the folders” (P.18, P.19).  
Operation of the folders for music playbacks:  
"For WS-500M:  
1
Folder list display  
(First layer)  
Folder list display  
(Second layer)  
Folder list display  
File list display  
Operation of the folders for voice recordings:  
Folder list display  
File list display  
File display  
File display  
Moving through the levels  
File display  
LIST button  
OK `button  
Information of the selected  
file is displayed. Enters in  
playback standby mode.  
Return  
Proceed  
Each time you press this it  
returns up one level. The list  
display can be operated by the  
0button.  
When you press and hold the  
LIST button while moving in  
a hierarchy of folders, it will  
return to the file display.  
Each time you press this it  
opens the folder or file selected  
in the list display and proceeds  
down one level.  
The list display screen can be  
operated by the 9button.  
List display  
The folders and files  
recorded in this recorder are  
displayed.  
+
or  
button  
Select the folder or file.  
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About Recording  
2
Press the RECsbutton to start  
Recording  
recording.  
The recording indicator light glows  
and [7] will appear on the display.  
Turn the microphone in the direction  
of the source to be recorded.  
Before starting recording, select a folder  
between [&] to [*]. These five folders can  
be selectively used to distinguish the kind  
of recording; for example, Folder [&] might  
be used to store private information, while  
Folder ['] might be dedicated to holding  
business information.  
a
b
c
d
e
2
STOP 4button  
REC sbutton  
a Recording mode  
b Remaining memory bar indicator  
c Remaining recording time  
d Elapsed recording time  
e Level meter (change according to the  
recording level and recording function  
settings)  
"For WS-500M:  
[Rec Mode] cannot be changed in  
the recording standby mode or while  
recording. Configure this while the  
recorder is stopped (P. 36, P. 38).  
If the RECsbutton is pressed  
while the mode switch is set  
to [MUSIC], [Music Mode] will  
flash on the display. Set the  
mode switch to [VOICE] before  
recording (P.17).  
3
Press the STOP4button to stop  
recording.  
[4] will appear on the display.  
1
Select the recording folder  
(P.18 to P. 20).  
How to change folders:  
1Pressing the LIST button at the file  
display while stopped will return you  
to the next higher level. Pressing the  
LIST button repeatedly will bring you  
to the folder list display.  
f
f File length  
2Pressing button + or at the folder  
list display will select the folders for  
voice recordings.  
Newly recorded audio will be saved as  
the last file in the selected folder.  
21  
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Recording  
Notes  
To quickly check on the recorded contents  
To ensure recording from the beginning,  
start speaking after you see the recording  
indicator light on.  
When remaining recording time is less  
than 60 seconds, the recording indicator  
light starts flashing. When the recording  
time is decreasing to 30 or 10 seconds, the  
light flashes faster.  
While the recorder is during  
recording mode, press the OK `  
button.  
[Folder Full] will appear when the folder  
capacity is full. Delete any unnecessary  
files before recording any further (P. 34).  
[Memory Full] will appear when the  
memory is full. Delete any unnecessary  
files before recording any further (P. 34).  
2
[6] will appear on the display.  
Stop recording and the file that was just  
recorded will be played back.  
Pause  
Listening while audio is recorded  
While the recorder is during  
recording mode, press the RECs  
button.  
If you start recording after inserting the  
earphone into the EAR jack on the recorder,  
you can hear the sound being recorded. The  
recording monitor volume can be adjusted  
by pressing the + or button.  
Connect the earphone to the EAR  
jack on the recorder.  
To EAR jack  
[5] will appear on the display.  
The recorder will time out after 60 minutes  
when left in “Rec Pause”.  
Resume Recording:  
Press the RECsbutton again.  
Recording will resume at the point of  
interruption.  
After recording has started, you can hear  
the sound being recorded through the  
earphone.  
22  
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Recording  
Notes  
Microphone sensitivity  
Microphone sensitivity is adjustable to meet  
recording needs.  
Recording level cannot be controlled  
using the volume button.  
When using the earphones, do NOT set the  
volume too high. Listening at very high  
volume may lead to hearing loss.  
Do not place earphones near a  
microphone as this may cause feedback.  
When the external speaker is connected  
while recording, there is a risk that audio  
feedback will occur.  
"For WS-500M:  
Set the microphone sensitivity  
function using the menu display  
(P. 36 P. 38).  
2
"For WS-400S:  
Slide the MIC SENSE CONF/DICT  
switch to select [CONF] or  
[
DICT].  
[CONF]:  
This is a highly sensitive mode which  
can record surrounding noises.  
[DICT]:  
This is the standard level of  
microphone sensitivity. Select this  
mode for cases where the volume of  
the source sound is high, such as a  
band performance.  
Note  
When you would like to clearly record  
a speaker’s voice, set the MIC SENSE  
CONF/DICT switch to [DICT] and  
hold the recorder’s built-in stereo  
microphone close to the speaker’s  
mouth (5-10 cm) before recording.  
23  
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Recording  
Recommended settings by recording condition  
The recorder is initially set to the [ST XQ] mode so that you can make high quality stereo  
recordings immediately after purchasing it. The various functions relating to recording can  
be configured in detail to suit the recording conditions.  
Recommended settings  
Recording  
Recording  
Microphone Sensitivity  
Low Cut Filter  
(P. 36, P. 39)  
condition  
Mode (P. 36, P. 38)  
(P. 23 or P. 36, P. 38)  
2
Conferences with  
large crowds and  
lectures in large  
rooms.  
[ST XQ]  
[CONF]  
or  
[Conference]  
Meetings and  
[ST XQ]  
[ST HQ]  
[HQ]  
business negotia-  
tions with a small  
number of people.  
[On]  
Dictation with a  
[ST XQ]  
[DICT]  
or  
[Dictation]  
lot of background [ST HQ]  
noise.  
[HQ]  
Music playing,  
wild birds singing,  
and  
Set the microphone  
sensitivity according  
to the volume being  
recorded.  
[ST XQ]  
[Off]  
railway sounds.  
Dictation in a  
quiet environ-  
ment.  
There is no particular recommendation. Choose a setting  
for recording.  
24  
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Recording  
Recording from external microphone  
or other devices  
The external microphone and other devices  
can be connected and the sound can be  
recorded. Connect as follows by the device  
to be used.  
Tie clip microphone (omni-directional):  
ME15  
Small concealing microphone with a  
tie-clip.  
Telephone pickup: TP7  
Earphone type microphone can be  
plugged into your ear while phoning.  
The voice or conversation over the  
phone can be clearly recorded.  
Do not plug and unplug devices into the  
recorder’s jack while it is recording.  
Recording with external  
microphone:  
Connect an external microphone to  
the MIC jack of the recorder.  
2
Notes  
The built-in microphone will become  
inoperable when an external microphone  
is plugged into the recorder’s MIC jack.  
Microphones supported by plug-in power  
can also be used.  
When the external stereo microphone is  
used while [Rec Mode] is set to a monaural  
recording mode, audio will be recorded to  
the L channel only (P. 36, P. 38).  
To MIC jack  
When an external monaural microphone  
is used while [Rec Mode] is set to a stereo  
recording mode, it enables recording  
only with the L channel microphone  
(P. 36, P. 38).  
Applicable external microphones  
(optional) (P.68)  
Stereo microphone: ME51S  
The built-in large-diameter microphone  
enables sensitive stereo recording.  
2 channel microphone (omni-  
directional): ME30W  
These are highly sensitive omni-  
directional microphones supported by  
plug-in power which are well-suited to  
recording musical performances.  
Highly sensitive noise-cancellation  
monaural microphone  
(unidirectional): ME52W  
This microphone is used to record  
sound at a distance while minimizing  
surrounding noise.  
25  
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Recording  
Recording the sound of other  
devices with this recorder:  
Recording the sound of this  
recorder with other devices:  
The sound can be recorded when  
The sound of this recorder can be recorded  
to other devices when connected to the  
audio input terminal (microphone jack)  
of other devices and the EAR jack of this  
recorder, with the connecting cord KA333  
(optional) for dubbing.  
connecting to the audio output terminal  
(earphone jack) of the other device, and the  
MIC jack of the recorder with the connecting  
cord KA333 (optional) for dubbing.  
To audio output  
terminal of other  
devices  
To MIC  
jack  
2
To EAR  
jack  
To audio input  
terminal of  
other devices  
Note  
Note  
The detailed input levels cannot be  
adjusted with this recorder. When external  
devices are connected, perform a test  
recording and then adjust the output level  
for the external devices.  
When you adjust the various sound  
quality settings related to playback on  
the recorder, the audio output signal sent  
out from the EAR jack will change as well  
(P. 36, P.40, P.41).  
26  
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About Playback  
2
3
In the File list display, press the  
or button to select the file that  
you want to playback.  
+
Playback  
The recorder can playback WAV*, MP3*  
and WMA format files. To playback a file  
recorded with other machines, you need to  
transfer (copy) it from a computer.  
* For WS-500M only.  
In the File display, press the 9or  
0button to select a file.  
Press the OK `button to start  
playback.  
[6] will appear on the display.  
a
STOP 4button  
+− button  
OK `button  
b
c
d
e
3
a File name  
"For WS-500M:  
b Folder indicator  
c Playback position bar indicator  
d Elapsed playback time  
e File length  
When playing back files  
transferred from a PC, set the  
mode switch according to the  
folder type (P.17).  
When playing back files recorded  
on the recorder, set the mode  
switch to [VOICE] (P.17).  
4
5
Press the  
+
or  
button to adjust  
to a comfortable listening  
volume.  
The volume can be adjusted within a  
range from [00] to [30].  
1
Select the folder which contains  
the files to be played back (P.18  
to P.20).  
Press the STOP 4button at  
any point you want to stop the  
playback.  
How to change folders:  
[4] will appear on the display.  
This will stop the file being played  
back midway. When the resume  
function is activated the stopped  
location will be registered, even if the  
power is turned off. The next time the  
power is turned on, playback may be  
resumed from the registered stopped  
location.  
1Pressing the LIST button at the file  
display during playback or while  
stopped will return you to the next  
higher level. Pressing the LIST button  
repeatedly will bring you to the folder  
list display.  
2Pressing button + or at the folder  
list display will select the folders for  
voice recordings and press the OK `  
or 9button.  
27  
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Playback  
[4] will appear on the display.  
Forwarding  
If you release the 0button, it will stop.  
Press the OK `button to start playback  
from where it was stopped.  
While the recorder is during stop  
mode in the file display, press and  
hold the 9button.  
While the recorder is during  
playback mode, press and hold the  
0button.  
When you release the 0button the  
recorder will resume normal playback  
If there is an index mark or temp mark in  
the middle of the file, the recorder will  
stop at that location (P. 31).  
The recorder stops when it reaches the  
beginning of the file. Continue pressing  
the 0button to proceed with the  
review from the end of the previous file.  
3
[3] will appear on the display.  
If you release the 9button, it will stop.  
Press the OK `button to start playback  
from where it was stopped.  
Locating the beginning of the file  
While the recorder is during  
playback mode, press and hold the  
9button.  
When you release the 9button the  
recorder will resume normal playback.  
If there is an index mark or temp mark in  
the middle of the file, the recorder will  
stop at that location (P. 31).  
The recorder stops when it reaches the  
end of the file. Continue pressing the 9  
button to proceed with the cue from the  
beginning of the next file.  
While the recorder is during stop  
mode or playback mode, press the  
9button.  
Rewinding  
The recorder skips to the beginning of the  
next file.  
While the recorder is during stop  
mode in the file display, press and  
hold the 0button.  
While the recorder is during  
playback mode, press the 0  
button.  
The recorder skips to the beginning of the  
current file.  
While the recorder is during stop  
mode, press the 0button.  
The recorder skips to the beginning of  
the previous file. If the recorder stop the  
midway of the file, return to the beginning  
of the file.  
28  
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Playback  
While the recorder is during  
playback mode, press the 0  
button twice.  
Settings relating to playback  
"For WS-500M:  
The recorder skips to the beginning of the  
previous file.  
This function enables  
repeated playback of part of  
the file being played.  
Segment repeat  
(P. 32)  
Notes  
When you skip to the beginning of the file  
during playback, the recorder will stop at  
the position of the index mark and temp  
mark. The index mark and temp mark  
will be skipped when you perform the  
operation in stop mode (P. 31).  
When [Skip Space] set to other than  
[File Skip], the recorder will skip forward/  
reverse the specified time, then will start  
playback (P. 36, P. 43).  
This changes the order of the  
files in the selected folder. It  
is useful for playing back files  
in a preferred order while in  
normal playback mode etc.  
[Replace]  
(P.45)  
If recorded audio is difficult  
to understand because of  
noisy surroundings, adjust  
the Noise Cancel setting  
level.  
3
[Noise Cancel]*  
(P. 36, P.40)  
The recorder has a Voice  
Filter Function to cut low  
and high frequency tones  
during normal, fast, or slow  
playback, and enable clear  
audio playback.  
Playback through earphone  
[Voice Filter]*  
(P. 36, P.40)  
An earphone can be connected to the EAR  
jack of the recorder for listening.  
The recorder has WOW XT, an  
audio processing technology  
that increases sound clarity  
and bass quality.  
[WOW]**  
(P. 36, P.40)  
If you change the equalizer  
setting, you can enjoy the  
music with your favorite  
sound quality.  
To EAR  
jack  
[Equalizer]**  
(P. 36, P.41)  
You can select the playback  
mode that fits your prefer-  
ence.  
[Play Mode]***  
(P. 36, P.41)  
When the earphone is used, the recorder  
speaker will be switched-off.  
The playback speed can be  
set to slow speed or fast  
speed playback.  
[Play Speed]  
(P. 36, P.42)  
Notes  
To avoid irritation to the ear, insert the  
earphone after turning down the volume  
level.  
When you listen with the earphone during  
playback, do not raise the volume too  
much. It may cause hearing impairment  
and decrease in hearing ability.  
[Skip Space]  
The skip interval length can  
be set.  
(P. 36, P.43)  
*
Can be operated only in [VOICE] mode.  
** Can be operated only in [MUSIC] mode.  
*** The operation is different between [VOICE]  
mode and [MUSIC] mode.  
29  
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Playback  
About music file  
"For WS-400S:  
In cases where the recorder is unable  
to playback music files that have been  
transferred to it, check to make sure that the  
sampling rate and bit rate are in the range  
where playback is possible. Combinations of  
sampling rates and bit rates for music files  
which the recorder can playback are given  
below.  
This function enables  
Segment repeat  
repeated playback of part of  
the file being played.  
(P. 32)  
This changes the order of the  
files in the selected folder. It  
is useful for playing back files  
in a preferred order while in  
normal playback mode etc.  
[Replace]  
(P.45)  
File  
format  
Sampling  
frequency  
Bit rate  
The recorder has a Voice  
Filter Function to cut low  
and high frequency tones  
during normal, fast, or slow  
playback, and enable clear  
audio playback.  
WAV*  
format  
44.1 kHz  
16 bit  
[Voice Filter]  
(P. 36, P.40)  
3
MPEG1 Layer3:  
32 kHz, 44.1 kHz,  
48 kHz  
MPEG2 Layer3:  
16 kHz, 22.05 kHz,  
24 kHz  
MP3*  
format  
From 8 kbps up to  
320 kbps  
You can select the playback  
mode that fits your prefer-  
ence.  
[Play Mode]  
(P. 36, P. 41)  
The playback speed can be  
set to slow speed or fast  
speed playback.  
8 kHz, 11 kHz,  
16 kHz, 22 kHz,  
32 kHz, 44.1 kHz,  
48 kHz  
[Play Speed]  
WMA  
From 5 kbps up to  
320 kbps  
(P. 36, P.42)  
format  
[Skip Space]  
(P. 36, P.43)  
The skip interval length can  
be set.  
* For WS-500M only.  
Variable bitrate MP3 files (in which  
conversion bitrates can vary) may not play  
properly.  
For WAV files, this recorder can only play  
back those in the linear PCM format. WAV  
files other than these cannot be played  
back.  
This recorder is compatible with Microsoft  
Corporation DRM9, but not with DRM10.  
30  
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Playback  
Clearing an index mark or a temp  
mark:  
Setting an index mark or a temp mark  
If index marks and temp marks are placed,  
you can quickly find a location you want  
to listen to in fast forward and fast rewind  
and when cuing a file. Index marks cannot  
be placed on files created on machines  
other than Olympus IC recorders, but temp  
marks can be placed instead to temporarily  
remember desired locations.  
1
Locate the index or temp mark  
you want to clear.  
2
Press the 9or 0button to  
select the index or temp mark to  
erase.  
3
+− button  
90button  
OK `button  
INDEX/ERASE button  
3
While the index or temp number  
appears for approximately 2  
seconds on the display, Press the  
1
While the recorder is during  
recording mode or playback  
INDEX/ERASE button.  
mode, press the INDEX/ERASE  
The index or temp mark is erased.  
Index or temp numbers after the  
erased index or temp number will  
automatically move up.  
button.  
Even after an index or temp mark is  
placed, recording or playback will  
continue so you can place index or  
temp marks in other locations in a  
similar manner.  
A number appears on the display and  
an index mark or temp mark will be  
placed.  
Notes  
Temp marks are temporary markings,  
so if you move to another file, switch to  
the list screen, or connect the recorder  
to a computer, they will be automatically  
erased.  
31  
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Playback  
Up to 16 index and temp marks can be  
set in a file. If you try to place more than  
16 index or temp marks, the [Index Full]  
message will appear for index marks, and  
[Temp Mark Full] for temp marks.  
Index or temp marks cannot be set or  
erased in a locked file (P. 36, P. 38).  
How to begin segment repeat  
playback  
This function enables repeated playback of  
part of the file being played.  
+− button  
90button  
OK `button  
REC sbutton  
3
1
2
Select a file that has a segment  
you would like to play back  
repeatedly (P.18 to P. 20).  
In the File list display, press the  
+
or  
button to select the file.  
In the File display, press the 9or  
0button to select a file.  
3
4
Press the OK `button to start  
playback.  
Press the RECsbutton at the  
point you want to start segment  
repeat playback.  
[w] will flash on the display.  
Fast forwarding and rewinding can  
be conducted when [w] is flashing in  
the same manner as during normal  
playback, and you can quickly  
proceed as far as the end position  
(P. 28).  
32  
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Playback  
When it reaches to the end of the file  
while [w] is flashing, the point will  
become the end position, and repeat  
playback will start.  
Cancel the segment repeat playback function  
Pressing any of the following  
buttons will release the segment  
repeat playback.  
5
Press the RECsbutton again at  
the position where you want to  
end segment repeat playback.  
The recorder repeatedly plays back  
the segment until the segment repeat  
playback is cancelled.  
3
aPress the STOP 4button  
Pressing the STOP 4button will release  
segment repeat playback, and stop  
playback.  
bPress the RECsbutton  
Pressing the RECsbutton will release  
segment repeat playback, and playback  
continues without repeating.  
cPress the 9button  
Pressing the 9button will release  
segment repeat playback, and fast  
forward and cue to the beginning of the  
next file.  
Note  
As in normal playback mode, playback  
speed can be changed during segment  
repeat playback as well (P. 36, P.42). If an  
index mark and temp mark are inserted  
or eliminated during segment repeat  
playback, segment repeat playback will  
be canceled and it will return to normal  
playback mode (P. 31).  
dPress the 0button  
Pressing the 0button will release  
segment repeat playback, and reverse to  
the beginning of the current file.  
33  
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Erasing  
A selected file can be erased from a folder.  
Also, all files in a folder can be erased  
simultaneously.  
6
Press the  
+
button to select  
[
Start].  
+− button  
90button  
OK `button  
INDEX/ERASE button  
7
Press the OK `button.  
The display changes to [Erase!] and  
3
1
2
Select the folder or file you want  
erasing will start.  
[Erase Done] is displayed when the  
file is erased. File numbers will be  
reassigned automatically.  
to erase (P.18 to P. 20).  
In the File list display, press the  
or button to select the file you  
want to erase.  
+
In the File display, press the 9or  
0button to select a file.  
3
While the recorder is during stop  
mode, press the INDEX/ERASE  
button.  
4
5
Press the  
+
button to select  
[
Erase in Folder] or [File Erase].  
Press the OK `button.  
Notes  
The locked files and files set as read-only  
cannot be erased (P. 36, P. 38).  
If an action is not selected within 8  
seconds, the recorder will return to stop  
status.  
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Erasing  
It may take over 10 seconds to complete  
processing. Never remove batteries during  
this time because data may be corrupted.  
In addition, replace the batteries with new  
ones in order to ensure that the batteries  
will not run out while processing.  
For WS-500M only:  
You can delete other than [Music] folders  
when the recorder is set to [MUSIC] mode.  
However, you cannot delete any folders  
when the recorder is set to [VOICE] mode.  
• For WS-400S only:  
You cannot delete folders through the  
recorder.  
3
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Menu Setting  
Menu setting method  
Items in menus are categorized by tabs, so  
select a tab first and move to a desired item  
to quickly set it. You can set each menu item  
as follows.  
3
Press the OK `or 9button to  
move the cursor to the item to  
set.  
+− button  
90button  
OK `button  
MENU button  
4
Press the  
+
or  
button to move  
4
to the item you want to set.  
1
While the recorder is during stop  
mode, press the MENU button.  
The menu will appear on the display.  
5
6
Press the OK `or 9button.  
Moves to the setting of the selected  
item.  
Menu items can be set during a  
Press the  
+
or  
button to change  
recording or playback (P. 37).  
the setting (P. 38 to P.44).  
2
Press the  
+
or  
button to move  
to the tab that contains the item  
you want to set (P. 38 to P.44).  
You can change the menu display by  
moving the settings tab cursor.  
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Menu setting method  
7
Press the OK `button to  
complete the setting.  
4Setting menu during recording:  
Function  
Setting  
Mic Sense  
Low Cut Filter  
To menu item  
options  
VCVA  
Backlight  
LED  
You will be informed that the settings  
have been established via the screen.  
Pressing the 0button without  
pressing the OK `button will cancel  
the settings and return you to the  
previous screen.  
4Setting menu during playback:  
Function  
Setting  
Property  
Noise Cancel*  
Voice Filter**  
WOW***  
4
8
Press the MENU button to close  
the menu screen.  
When in the menu screen during  
recording or playback, pressing the  
0or MENU button will allow  
you to return to the playback screen  
without interrupting recording or  
playback.  
Equalizer***  
Play Mode  
Play Speed  
Skip Space  
Backlight  
LED  
To menu item  
options  
Notes  
The recorder will stop if you leave it idle for  
3 minutes during a menu setup operation,  
when a selected item is not applied.  
When entering menu settings during  
recording or playback, the menu settings  
will be cancelled if 8 seconds elapse with  
no buttons being pressed.  
*
For WS-500M only (Set to [VOICE] mode).  
** For WS-400S.  
For WS-500M (Set to [VOICE] mode).  
*** For WS-500M only (Set to [MUSIC] mode).  
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Menu setting method  
Select the files for which you would like  
to confirm information in advance before  
operating the menu.  
+File Menu  
Erase Lock  
, Rec Menu  
Locking a file keeps important data from  
being accidentally erased. Locked files are  
not erased when you select to erase all files  
from a folder (P. 34).  
"For WS-500M:  
When performing operations on  
[On]:  
the [Rec Menu] screen, set the  
Locks the file and prevents it from being  
erased.  
mode switch to [VOICE] (P.17).  
[Off]:  
Disables this function. Unlocks the file and  
allows it to be erased.  
Mic Sense  
Microphone sensitivity is adjustable to meet  
recording needs.  
Replace  
4
Refer to “Rearranging files [Replace]”  
(P.45).  
"For WS-400S:  
Use the switch to set the  
microphone sensitivity (P. 23).  
Property  
File and folder information can be  
confirmed from the menu screen.  
When the file is selected:  
[Name] (File name), [Date] (Time stamp),  
[Size] (File size), [Bit Rate]* (File format)  
[Artist]** (Artist name) and [Album]**  
(Album name) will appear on the display.  
[Conference]:  
This is a highly sensitive mode which can  
record surrounding noises.  
[Dictation]:  
This is the standard level of microphone  
sensitivity. Select this mode for cases  
where the volume of the source sound is  
high, such as a band performance.  
When you would like to clearly record  
a speaker’s voice, set [Mic Sense] to  
[Dictation] and hold recorder’s built-in  
stereo microphone close to the speaker’s  
mouth (5-10 cm) before recording.  
*
When a linear PCM format file has been  
selected, [Bit Rate] area displays the  
sampling frequency and bit rate.  
** When a file contains no tag information,  
the display contents of this area are blank.  
When [VOICE] is selected, [Artist] and  
[Album] will not appear on the display.  
When the folder is selected:  
[Name] (File name), [Folder]* (Number of  
folder) and [File]** (Number of file) will  
appear on the display.  
Rec Mode  
In addition to selecting between stereo  
or mono recording formats, you can also  
record favoring high sound quality, or  
record favoring increased recording time.  
Select the recording mode that fits your  
purpose.  
*
When [VOICE] is selected, [Folder] will  
not appear on the display.  
** Files which cannot be recognized by this  
recorder are not included in the number  
of files.  
[ST XQ]:  
Stereo extra high quality sound recording.  
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Menu setting method  
[ST HQ]:  
Adjust the start/stop actuation  
level:  
Stereo high quality sound recording.  
[ST SP]:  
Stereo standard recording.  
[HQ]:  
Monaural high quality sound recording.  
[SP]:  
Monaural standard recording.  
[LP]:  
1
Press the RECsbutton to start  
recording.  
When the sound volume is lower than  
the preset threshold sound level,  
recording automatically stops after  
1 sec approximately, and [Standby]  
flashes on the display. The recording  
indicator light glows when recording  
starts and flashes when recording  
pauses.  
Monaural long-term recording.  
To record a meeting and lecture clearly, set  
other than [LP] in [Rec Mode].  
When the external monaural microphone  
is used while [Rec Mode] is set to a stereo  
recording mode, it enables recording only  
with the L channel microphone.  
2
Press the 9or 0button  
adjust the start/stop actuation  
level.  
4
Low Cut Filter  
The VCVA level can be set to any of 15  
different values.  
The recorder has a Low Cut Filter function to  
minimize low-frequency sounds and record  
voices more clearly. This function can reduce  
noise from air conditioners, projectors and  
other similar noises.  
The higher the value, the more  
sensitive the recorder to sounds. At  
the highest value, even the faintest  
sound will activate recording.  
[On]:  
Enables the Low Cut Filter function.  
[Off]:  
Disables this function.  
VCVA  
a
b
When the microphone senses that  
sounds have reached a preset threshold  
volume level, the built-in Variable Control  
Voice Actuator (VCVA) starts recording  
automatically, and stops when the volume  
drops below the threshold level. The  
VCVA feature extends recording time and  
conserves memory by stopping recording  
during silent periods, which helps the  
playback to be more efficient.  
[On]:  
aLevel meter (varies according to the  
sound volume being recorded)  
bStart level (moves to the right/left  
according to the set level)  
The start/stop actuation level also varies  
depending on the selected microphone  
sensitivity mode (P. 23 or P. 38 ).  
If the starting level is not adjusted within  
2 seconds, the display will return to the  
previous.  
If the surrounding noise is loud, the  
starting sensitivity of the VCVA can be  
adjusted according to the recording  
Enables the VCVA function. Will start  
recording in VCVA mode.  
[Off]:  
Disables this function. Will resume  
recording in normal mode.  
39  
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Menu setting method  
To ensure successful recordings, prior  
testing and adjustment of the start/stop  
actuation level is recommended.  
Noise Cancel  
If recorded audio is difficult to understand  
because of noisy surroundings, adjust the  
Noise Cancel setting level.  
-Play Menu  
[High] [Low]:  
Enables the Noise Cancel function. Noise  
will be reduced in the file when it’s played  
back for better sound quality.  
[Off]:  
"For WS-500M:  
When operating the [Play Menu]  
screen, different settings items  
are displayed depending on the  
position of the mode switch.  
Disables this function.  
When [Noise Cancel] is set to [Low] or  
[High], [Voice Filter] and slow/high speed  
playback functions will not function. To  
use these functions, set [Noise Cancel] to  
[Off].  
When [VOICE] mode is selected:  
[Noise Cancel]  
[Voice Filter]  
4
Voice Filter  
[Play Mode] (P.41)  
[Play Speed] (P.42)  
[Skip Space] (P.43)  
The recorder has a Voice Filter Function to  
cut low and high frequency tones during  
normal, fast, or slow playback, and enable  
clear audio playback.  
When [MUSIC] mode is selected:  
[On]:  
Enables the Voice Filter function.  
[Off]:  
[WOW]  
[Equalizer] (P.41)  
[Play Mode] (P.41)  
[Play Speed] (P.42)  
[Skip Space] (P.43)  
Disables this function.  
When [Voice Filter] is set to [On], [Noise  
Cancel] will not function. To use this  
functions, set [Voice Filter] to [Off].  
WOW  
The recorder has WOW XT, an audio  
processing technology that increases sound  
clarity and bass quality.  
"For WS-400S:  
The level of the surround effect (SRS 3D) and  
the bass effect (TruBass) may be individually  
adjusted through 4 levels of processing.  
[Voice Filter]  
[Play Mode] (P.41)  
[Play Speed] (P.42)  
[Skip Space] (P.43)  
1
Select [SRS 3D] or [TruBass].  
[SRS 3D]:  
The surround effect can be adjusted.  
The expansive feel and clarity of the  
sound can be increased.  
[TruBass]:  
The low-frequency range can be  
adjusted. The low-frequency range  
40  
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can be made richer.  
Menu setting method  
To change the settings again, press the  
9or 0button and repeat the  
procedure from step 2.  
2
Adjust the surround level or bass  
effect level.  
[High] [Middle] [Low]:  
The sound quality can be adjusted to  
one of 3 levels.  
Play Mode  
[Off]:  
You can select the playback mode that fits  
your preference.  
Disables this function.  
The WOW XT effect will be weakened if  
the bit rate for any music file is less than 32  
kbps.  
Depending on the song, the WOW XT  
effect will be heightened, and may sound  
like noise. If this happens, adjust the  
WOW XT effect.  
Set [WOW] to [Off] to use the slow  
playback or fast playback mode.  
Otherwise you cannot use these functions  
(P.42).  
"For WS-500M:  
Set to [MUSIC] mode.  
Select the desired playback range:  
1
2
Select [Play Area].  
4
Select [File], [Folder] or [All].  
[File]:  
Equalizer  
Selects the current file.  
[Folder]:  
If you change the equalizer setting, you can  
enjoy the music with your favorite sound  
quality.  
Selects the current folder.  
[All]:  
Selects all files in the internal  
memory.  
1
Select the desired equalizer  
characteristics.  
Select the desired playback mode:  
[Off]:  
Disables the equalizer function.  
[Rock] [Pop] [Jazz]:  
1
Select [Repeat] or [Random].  
[Repeat]:  
Enables the equalizer function.  
[User]:  
Sets to repeat playback mode.  
[Random]:  
Select [User] to save your own  
custom equalizer settings. If [User] is  
selected, proceed to Step 2.  
Sets to random playback mode.  
2
Select [On] or [Off].  
2
3
Select the frequency band.  
[60 Hz] [250 Hz] [1 kHz] [4 kHz] [12 kHz]:  
Select the frequency bandwidth  
setting.  
[On]:  
Sets the playback range to be played  
back repeatedly or randomly.  
[Off]:  
Disables this function.  
Select the equalizer level.  
You can select the equalizer level from [–6]  
to [+6] in 1dB increments.  
The higher the decibel value, the louder  
the sound.  
41  
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Menu setting method  
1
2
Select [Slow Playback] or  
Fast Playback].  
"For WS-500M:  
[
Set to [VOICE] mode.  
Set the playback speed.  
When [Slow Playback] is selected:  
[x0.5 Play] [x0.625 Play] [x0.75 Play]  
[x0.875 Play]  
When [Fast Playback] is selected:  
[x1.125 Play] [x1.25 Play]  
[x1.375 Play] [x1.5 Play] [x2.0 Play]  
"For WS-400S:  
[File]:  
Stop after playing back the current file.  
[Folder]:  
Play files continuously in the current folder  
until the last file and stop.  
Change Playback Speed:  
In [File] mode, when the recorder comes  
to the end of the last file in the folder,  
[End] flashes for two seconds on the  
display and the recorder stops at the start  
of the last file.  
In [Folder] mode, when the recorder  
comes to the end of the last file in the  
folder, [End] flashes for two seconds on  
the display and the recorder stops at the  
start of the first file in the folder.  
In [All] mode, after playing the last file in  
the folder, the recorder will start playing  
from the first file in the next folder. When  
it comes to the end of the last file in the  
recorder, [End] flashes for two seconds on  
the display and the recorder stops at the  
start of the first file in the recorder.  
1
Press the OK `button to start  
playback.  
2
Press the OK `button to switch  
playback speed.  
4
Every time the OK `button is  
pressed, the playback speed will  
switch.  
Even if playback is stopped, the  
changed playback speed will be  
retained. The next playback will be at  
that speed.  
Normal playback: Playback at normal  
speed.  
Slow playback: Playback speed slows  
down, and [2] will appear on the  
display (default at 0.75 times as fast).  
Fast playback: Playback speed becomes  
faster, and [1] will appear on the  
display (default at 1.5 times as fast).  
Play Speed  
The playback speed of the file can be  
changed between 0.5 and 2 times speed.  
Change the speed according to need such as  
listening to meeting content at a fast speed  
or reviewing spots that you couldn't catch  
in a language lesson at a slow speed. The  
tone will be automatically adjusted digitally  
without changing the voice so it sounds  
natural.  
Restrictions on double speed  
playback:  
Double speed fast playback may  
not be available depending on the  
sampling frequencyand the bit rate  
of the file to be played back. In such  
a case, the device plays back in up to  
x1.5 speed.  
As in normal playback mode, you can stop  
playback, cue a file, or insert an index mark  
in slow playback and fast playback modes  
as well (P. 31).  
42  
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Menu setting method  
The slow playback or fast playback is  
available even if either [Voice Filter] or  
[Equalizer] is set (P.40, P.41).  
The slow playback or fast playback is  
not available if either [Noise Cancel] or  
[WOW] effect is set (P.40).  
. LCD/Sound Menu  
Backlight  
The display will remain lit for about 10 (Initial  
setting) seconds when a button on the  
recorder is pressed.  
Playback speed will return to normal if the  
mode switch setting is changed.  
1
Select [Lighting Time] or  
Brightness].  
Skip Space  
[
This function enables you to skip (forward)  
or reverse skip (rewind) a file being played  
for a set period. This function is convenient  
for quickly skipping to another playback  
position or repeatedly playing back short  
phrases.  
2
Set the lighting time.  
[Off]:  
Disables this function.  
[5seconds] [10seconds] [30seconds]  
[1minutes]:  
Enables the Backlight function.  
4
1
Select [Forward Skip] or  
Reverse Skip].  
3
Set the brightness.  
[High] [Low]:  
Sets the brightness of the backlight  
when lit.  
[
2
Set the skip space.  
When [Forward Skip] is selected:  
[File Skip] [10sec. Skip] [30sec. Skip]  
[1min. Skip] [5min. Skip]  
[10min. Skip]  
When [Reverse Skip] is selected:  
[File Skip] [1sec. Skip] – [5sec. Skip]  
[10sec. Skip] [30sec. Skip]  
[1min. Skip] [5min. Skip]  
[10min. Skip]  
Contrast  
Display contrast can be adjusted in 12 levels.  
You can adjust the LCD display contrast level from  
[01] to [12].  
LED  
You can set it so the LED indicator light does  
not turn on.  
Forward/Reverse Skip Playback:  
[On]:  
1
Press the OK `button to start  
playback.  
LED light will be set.  
[Off]:  
Disables this function. LED light will be  
cancelled.  
2
Press the 9or 0button.  
The recorder will skip (forward) or  
reverse skip (rewind) a set space and  
start playing back.  
Beep  
The recorder beeps to alert you to button  
operations or warn you of errors. System  
sounds may be turned off.  
[On]:  
If there is an index mark/temp mark or  
a cue closer than the skip space, the  
recorder will forward skip/reverse skip to  
that position.  
Enables the Beep function.  
[Off]:  
Disables this function.  
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43  
Menu setting method  
. LCD/Sound Menu:  
Language(Lang)  
[Backlight]  
[Lighting Time]  
[Brightness]  
You can select the display language for this  
recorder.  
[English] [Français] [Español]:  
[10seconds]  
[Low]  
[Contrast]  
[Level 06]  
[On]  
[LED]  
[Beep]  
[Language(Lang)]  
[On]  
[English]  
/Device Menu  
Time & Date  
*
For WS-500M only (Set to [VOICE] mode).  
** For WS-400S.  
For WS-500M (Set to [VOICE] mode).  
*** For WS-500M only (Set to [MUSIC] mode).  
Refer to “Setting time and date [Time &  
Date]” (P.15).  
Reset Settings  
Format  
This returns the functions back to their initial  
settings (factory default).  
[Start]:  
Refer to “Formatting the Recorder  
[Format]” (P.46).  
Returns the settings to their initial values.  
[Cancel]:  
4
System Info.  
Takes you back to the [Device Menu].  
You can check the recorder’s information on  
the menu screen. [Model] (Model Name),  
[Capacity] (Built-in frash memory size) and  
[Version] (System version) [Serial No.]  
(Serial Number) appears on the display.  
After resetting the settings, the time  
settings and file numbers will be  
preserved from before the reset and will  
not return to their initial settings.  
Menu settings after setting reset  
(initial settings):  
, Rec Menu:  
[Mic Sense]  
[Rec Mode]  
[Low Cut Filter]  
[VCVA]  
[Conference]  
[ST XQ]  
[Off]  
[Off]  
- Play Menu:  
[Noise Cancel]*  
[Voice Filter]**  
[WOW]***  
[Off]  
[Off]  
[SRS 3D]  
[TruBass]  
[Equalizer]***  
[Play Mode]***  
[Play Area]  
[Repeat]  
[Random]  
[Play Mode]**  
[Play Speed]  
[Slow Playback]  
[Fast Playback]  
[Skip Space]  
[Off]  
[Off]  
[Off]  
[Folder]  
[Off]  
[Off]  
[File]  
[x0.75 Play]  
[x1.5 Play]  
[File Skip]  
44  
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Menu setting method  
7
Press the OK `button.  
Rearranging files [Replace]  
The cursor will flash to confirm that  
the file can be moved.  
You can move a file in a folder to change the  
order of playback. First select the folder (file)  
for which you want to change the playback  
order.  
+− button  
90button  
OK `button  
MENU button  
8
Press the  
+
or  
button to select  
the location to move it to.  
4
1
2
Select the folder for which you  
would like to rearrange the song  
order (P.18 to P. 20).  
While the recorder is during stop  
mode, press the MENU button.  
The menu will appear on the display  
9
Press the OK `button button to  
(P. 36).  
complete the setting.  
3
Press the OK `or 9button to  
move the cursor to the item to  
set.  
If there are more files to move, repeat  
Steps 5 through 8.  
Pressing the 0button without  
pressing the OK `button will cancel  
the settings and return you to the  
previous screen.  
\4 Press the  
+
or  
button to select  
[
Replace].  
5
6
Press the OK `or 9button.  
Press the or button to select  
+
the file you want to move.  
10 Press the MENU button to close  
the menu screen.  
45  
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Menu setting method  
6
Press the  
+
button to select  
Formatting the Recorder [Format]  
[
Start].  
If you format the recorder, all files will be  
removed and all function settings will return  
to defaults except date and time settings.  
Transfer any important files to a computer  
before formatting the recorder.  
+− button  
7
Press the OK `button.  
90button  
OK `button  
MENU button  
After the [Data will be cleared]  
message is on for two seconds,  
[Cancel] will turn on.  
4
1
2
While the recorder is during stop  
mode, press the MENU button.  
The menu will appear on the display  
(P. 36).  
Press the  
+
or  
button to select  
[
Device Menu] tab.  
You can change the menu display by  
moving the settings tab cursor.  
3
4
Press the OK `or 9button.  
Press the or button to select  
+
[
Format].  
8
Press the  
+
button again to select  
[
Start].  
5
Press the OK `or 9button.  
[Format] will appear on the display.  
46  
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Menu setting method  
9
Press the OK `button.  
Formatting begins and [Format !]  
flashes on the display.  
[Format Done] appears when  
formatting ends.  
4
Notes  
It may take over 10 seconds to complete  
processing. Never remove batteries during  
this time because data may be corrupted.  
In addition, replace the batteries with new  
ones in order to ensure that the batteries  
will not run out while processing.  
Never format the recorder from a PC.  
Once the recorder is formatted, the music  
files with DRM may not be transferred to  
the recorder again.  
When the recorder is formatted, all the  
saved data, including locked files and  
read-only files, are erased.  
After formatting, recorded audio file  
names may start from [0001].  
When returning the settings for the  
functions to their initial settings, use  
[Reset Settings] (P. 36, P.4 4).  
47  
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Using the Recorder on Your PC  
By being connected to a PC, the recorder  
enables you to do the following:  
Operating environment  
Windows  
You can transfer files recorded with this  
recorder to a computer, play them back,  
and manage them by using Windows  
Media Player or iTunes (P. 53, P.60).  
The recorder is compatible with WMA,  
MP3* and WAV* language content.  
Operating System:  
Microsoft Windows 2000/XP/Vista  
(Standard Installation)  
Compatible PC’s:  
Windows PC’s equipped with more than  
one free USB port  
*
For WS-500M only.  
In addition to its uses as an IC recorder and  
a music player, this recorder can also be  
used as external memory for a computer  
by storing data from a computer and  
reading it back out (P. 52, P.64).  
Macintosh  
Operating System:  
Mac OS X 10.2.8 - 10.5 (Standard  
Installation)  
Compatible PC’s:  
Apple Macintosh series equipped with  
more than one free USB port  
5
Notes  
This is an operational environment for  
saving the files recorded by this recorder  
to your PC with USB connection.  
Even if operational environment is  
satisfied, we do not support such as  
upgraded OS, the multi-boot environment  
and self-modified PC’s.  
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Operating environment  
Precautions on using the recorder connected to a PC  
Copyright and copyright protection feature (DRM)  
When you are downloading a file from  
the recorder or uploading a file to the  
recorder, do not remove the USB cable  
even if the screen is indicating you can.  
Data is still being transferred while the  
recording indicator light is blinking. When  
removing the USB cable, be sure to follow  
the description in P.51. If the USB cable  
is removed before the drive is stopped,  
data may not be successfully transferred.  
On a PC, do not format the drive of the  
recorder. Initialization is not successfully  
achieved on a PC. For initialization, follow  
the instructions in the [Format] screen of  
the recorder (P.46).  
Folder (directory) names appeared by  
file management tools such as Explorer  
attached to Microsoft Windows is different  
from the folder names that can be set with  
the recorder.  
If folders or files stored on the recorder  
are moved or renamed by using a file  
management tool such as Explorer, the  
order of files may be changed or files may  
become unrecognizable  
By the Copyright Act, any voice/music  
files and music CDs downloaded from the  
Internet without the copyright holder’s  
permission may not be reproduced,  
distributed, publicized/re-publicized on  
the Internet, or converted into WMA or MP3  
files for the purpose of commercial business  
or sale.  
A WMA file may be provided with DRM  
(Digital Right Management) for copyright  
protection. DRM limits the file to copy or  
distribute music files that are converted  
(ripped) from a music CD or downloaded  
from music distribution services. To transfer  
a WMA file with DRM to the recorder, you  
need to use appropriate methods such as  
Windows Media Player. Copying the music  
files with DRM purchased from online music  
distribution service to a portable device  
such as this recorder may be restricted.  
5
Note  
This recorder is compatible with Microsoft  
Corporation DRM9, but not with DRM10.  
Data can be written or uploaded to the  
recorder even though the attribute of the  
recorder drive is shown as Read-only by  
the operating system of the PC.  
As the noise may cause adverse effects on  
electronics devices nearby the recorder,  
unplug the external microphone and  
earphone when you connect the recorder  
to a PC.  
49  
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Connecting to your PC  
Windows:  
1
2
Boot the PC.  
When you open [My Computer], it will  
be recognized by the drive name of the  
product name.  
Slide the USB connector slide  
lever in the direction indicated  
by the arrow to eject the USB  
connector out of the recorder.  
Macintosh:  
When you connect the recorder to a Mac  
OS, it will be recognized by the drive name  
of the product name on the desktop.  
[Remote] is appeared on recorder if  
the USB cable is connected.  
5
Notes  
Refer to the user’s manual for your PC  
regarding the USB port on your PC.  
Be sure to push the cable connector all the  
way in. Otherwise, the recorder may not  
operate properly.  
3
Connect to the PC's USB port or  
to a USB hub.  
Use the supplied USB extension cable  
depending on situations.  
Do not use USB extension cables other  
than the supplied cable.  
Using cables from other manufacturers  
could result in damage to the recorder. Do  
not use the supplied USB extension cable  
with devices from other manufacturers.  
50  
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Connecting to your PC  
Note  
Disconnecting from your PC  
NEVER disconnect the USB while the  
recording indicator light is flashing. If you  
do, the data will be destroyed.  
Windows  
1
Click [  
] on the task bar  
located at the lower-right corner  
of the screen. Click [Safely  
remove USB Mass Storage Device].  
The drive letter will differ depending  
on the PC being used.  
2
3
When the safe to remove  
hardware window appears, click  
[OK].  
Disconnect the recorder from the  
PC.  
5
Macintosh  
1
Move the drive icon for this  
recorder that is appear on the  
desktop to the garbage bin by  
Drag & Drop it.  
When you connect the recorder to a  
Mac OS, it will be recognized by the  
drive name of the product name on  
the desktop.  
2
Disconnect the recorder from the  
PC.  
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51  
Transfer the voice files to your PC  
The 5 voice folders of this recorder are  
appeared as [DSS_FLDA], [DSS_FLDB],  
[DSS_FLDC], [DSS_FLDD] and [DSS_FLDE],  
and the recorded voice files are saved in  
these folders.  
Notes  
While transmitting data, [Busy] is  
appeared, and the recording indicator  
light flashes. NEVER disconnect the  
USB while the recording indicator light  
is flashing. If you do, the data will be  
destroyed.  
Windows  
In the Mac OS operational environment,  
WMA format files cannot be played back.  
1
Connecting the recorder to your  
PC (P. 50).  
2
3
Open the Explorer window.  
Open the product name folder.  
When you open [My Computer], it  
will be recognized by the drive name  
of the product name.  
4
5
Copy the data.  
Disconnect the recorder from the  
PC (P. 51).  
5
Macintosh  
1
Connecting the recorder to your  
PC (P. 50).  
When you connect the recorder to a  
Mac OS, it will be recognized by the  
drive name of the product name on  
the desktop.  
2
Double-click the product name  
icon on the desktop.  
3
4
Copy the data.  
Disconnect the recorder from the  
PC (P. 51).  
52  
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Using Windows Media Player  
Music files that have been imported to your computer from music CDs and acquired over the  
Internet can be transferred to and played back with this recorder. It supports WAV, MP3, and  
WMA format music files.  
By using Windows Media Player, music files from music CDs can be converted (ripped)  
(P.54) and music files that you have bought from any music distribution sites can be easily  
transferred to the recorder (P. 55, P. 58).  
Window names  
Windows Media Player 11  
Windows Media Player 10  
1
1
2
5
3
4
4
5
6
7
8
0
6
5 7  
8
9
0
@
!
2
3
9
1Features taskbar  
2Seek slider  
3Shuffle button  
4Repeat button  
5Stop button  
6Previous button  
7Play button  
8Next button  
9Mute button  
0Volume slider  
1Features taskbar  
2Quick Access Panel button  
3Seek slider  
4Rewind button  
5Play button  
6Stop button  
7Previous button  
8Next button  
9Mute button  
0Volume slide  
!Shuffle/ Repeat button  
@Fast Forward button  
Note  
If you are using Windows 2000, Windows Media Player must be installed on the PC.  
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53  
Using Windows Media Player  
Copying music from CD  
1
Insert CD into the CD-ROM drive,  
and start Windows Media Player.  
Windows Media Player 11  
2
From the Features taskbar, click  
2 3  
[
Rip] menu.  
After clicking [Rip] menu, click  
[View Album Info] for Windows  
Media Player 10 as necessary.  
If Internet connectivity is available,  
CD information is searched.  
3
4
Put a check mark on the music  
file that you want to copy.  
Click [Start Rip].  
For Windows Media Player 10 Click  
[Rip Music].  
Files copied to a PC are stored in  
WMA format. Music files copied are  
categorized by artist, album, genre,  
etc. and added to the play list.  
5
4
Windows Media Player 10  
3 2  
4
54  
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Using Windows Media Player  
Transferring music file to the recorder  
You can transfer the music files saved in your PC to this recorder. For how to copy the music  
files from the CD to your PC, see “Copying music from CD” (P. 54).  
Windows Media Player 11  
1
2
3
Connect the recorder to a PC, and  
start Windows Media Player.  
2, 3  
From the Features taskbar, click  
[
Sync].  
Click [Sync] menu again to select  
[
[
DVR] {[Advanced Options] {  
Set Up Sync], and set as follows.  
Click on the [Create folder hierarchy  
on device] to check. *1 *2  
5
The folder with artist name or album  
name is automatically created. This  
will make you find the file you want to  
listen to more easily.  
*1 If [Create folder hierarchy on  
device] is checked by default, click  
to uncheck the box once, and click it  
again to check.  
*2 After the synchronous transfer to the  
recorder, a file named “WMPInfo.xml”  
is created. If you delete this file, the *1  
may need to be set again.  
3
55  
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Using Windows Media Player  
4
5
Select the desired category from  
[
Library] on the left, and select  
music files or albums to transfer  
to the recorder, and Drag & Drop  
them in [Sync List] on the right.  
Click [Start Sync].  
The file is transferred to the recorder.  
4
5
Windows Media Player 10  
5
1
Connect the recorder to a PC, and  
start Windows Media Player.  
2 3  
4
2
3
From the Features taskbar, click  
[
Sync].  
From the pull down menu on  
the left side window, select the  
play list to be transferred to  
the recorder, and put the check  
marks on the music file that you  
want to transfer.  
The order of music pieces can be  
changed by Drag & Drop of the music  
file in the play list displayed.  
4
From the pull down menu on  
the right side window, select  
the drive corresponding to the  
recorder.  
The recorder is recognized as a  
Removable Disk.  
56  
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Using Windows Media Player  
5
Click [ ] on the upper  
right corner, and set the  
synchronization options.  
6
5
Click on the [Create folder hierarchy  
on device] to check. * 1 *2  
The folder with artist name or album  
name is automatically created. This  
will make you find the file you want to  
listen to more easily.  
*1 If [Create folder hierarchy on  
device] is checked by default, click  
to uncheck the box once, and click it  
again to check.  
*2 After the synchronous transfer to the  
recorder, a file named “WMPInfo.xml”  
is created. If you delete this file, the *1  
may need to be set again.  
6
Click [Start Sync].  
The file is transferred to the recorder.  
The music file transferred to the  
recorder is displayed in Item on  
Device.  
5
6
Notes  
Copying the music files with DRM purchased online music distribution service to a portable  
device such as this recorder may be restricted.  
To transfer the files by using Windows Media Player 9, check the Olympus website.  
If the music files are transferred to the recorder until it reaches to the maximum memory,  
the message [Can’t make the system file. Connect to PC and delete unnecessary file]  
may appear on this recorder’s display. In such a case, erase the files to make free space  
(hundreds of KB to dozens of MB depending on the music file sizes) for the management  
file. (The more capacity for the management file will be necessary as the number of the  
music files increases).  
57  
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Using Windows Media Player  
Copying voice file to the CD  
You can transfer the voice files in the recorder to your PC and copy them to CD. For how to  
copy the voice files from the recorder to your PC, see “Transfer the voice files to your PC”  
(P. 52).  
Windows Media Player 11  
1
Insert the blank CD-R/RW into  
the CD-R/RW drive, and start  
Windows Media Player.  
2, 4  
2
3
From the Features taskbar, click  
the [Burn] menu.  
Select the desired category from  
[
Library] on the left, and select  
voice files or albums to copy to  
the CD-R/RW, and Drag & Drop  
them in [Burn List] on the right.  
5
4
5
Click [Burn] menu again, and  
select [Audio CD] or [Data CD].  
When [Audio CD] is selected:  
A file is converted and copied in music CD  
in order to play it by the audio equipment  
which can play CD-R/RW.  
5
3
When [Data CD] is selected:  
Copying files with the format to be  
recorded.  
Click [Start Burn].  
58  
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Using Windows Media Player  
Windows Media Player 10  
1
Insert the blank CD-R/RW into  
the CD-R/RW drive, and start  
Windows Media Player.  
5
2
3
4
2
From the Features taskbar, click  
[
Burn] menu.  
Click [Burn] as needed after clicking  
[Edit Playlist] menu.  
You can change the order of tracks by Drag  
& Drop files.  
3
4
Put a check mark on the voice  
files that you want to copy.  
Select format of CD before  
clicking [Start Burn].  
When [Audio CD] is selected:  
A file is converted and copied in music CD  
in order to play it by the audio equipment  
which can play CD-R/RW.  
5
When [Data CD] is selected:  
Copying files with the format to be  
recorded.  
5
Click [Start Burn].  
59  
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Using iTunes  
Window names  
1
2
3
5
4 5 6 7  
8
9 0  
1Features taskbar  
2Rewind button/  
5Shuffle button  
6Repeat button  
Playback, Pause button/  
Fast Forward button  
3Volume slide  
7Display change button  
8Disc create button  
9Browse button  
4Playlist addition button  
0Disc eject button  
60  
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Using iTunes  
Copying music from CD  
1
Insert the CD into the CD-ROM  
drive, and start iTunes.  
3
4
2
2
3
4
Click [iTunes] {[Preferences].  
Click [Advanced] tag.  
Click [Importing] to set the file  
format and bit rate for copying  
music files to your PC, and click  
[
OK].  
[
Import Using]:  
Set the file format for copying music file  
from a CD.  
Setting]:  
[
Set the bit rate for copying music file from a  
CD.  
5
5
5
6
Put a check mark on the music  
files that you want to copy.  
Click [Import CD].  
6
61  
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Using iTunes  
Transferring music file to the recorder  
You can transfer the music files saved in your PC to this recorder. For how to copy the music  
files from the CD to your PC, see “Copying music from CD” (P.61).  
1
2
Connect the recorder to a PC, and  
start iTunes.  
Select the play list to be  
transferred to the recorder, and  
put the check marks on the music  
files that you want to transfer.  
The order of music pieces can be changed  
by Drag & Drop of the music file in the play  
list displayed.  
5
2
3
Double-click the corresponding  
drive with the recorder, and open  
[Music] folder.  
When you connect the recorder to a Mac  
OS, it will be recognized by the drive name  
of the product name on the desktop.  
Copy to [Music] folder of the recorder when  
transferring the music file.  
You can create up to 2 hierarchies in the  
[Music] folder. And up to 128 folders can be  
made including [Music] folder.  
Drag & Drop  
files here  
Up to 200 files can be stored in each folder.  
4
Select the desired files, and Drag  
& Drop them to [Music] folder.  
62  
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Using iTunes  
Copying voice file to the CD  
You can transfer the voice files in the recorder to your PC and copy them to CD. For how to  
copy the voice files from the recorder to your PC, see “Transfer the voice files to your PC”  
(P. 52).  
1
Insert the CD-R/RW into the CD-  
R/RW drive, and start iTunes.  
2
3
4
2
3
4
Click [iTunes] {[Preferences].  
Click [Advanced] tag.  
Click [Burning] to set the CD  
format for copying voice files to  
CD-R/RW, and click [OK].  
When [Audio CD] is selected:  
A file is converted and copied in music CD  
in order to play it by the audio equipment  
which can play CD-R/RW.  
When [MP3 CD] is selected:  
Copying in MP3 format.  
5
When [Data CD] is selected:  
Copying files with the format to be  
recorded.  
5
6
Select the desired playlist, and  
put a check mark on the voice  
files to copy to the CD-R/RW.  
Click [Burn Disc].  
5
6
63  
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Using as external memory of the PC  
In addition to its uses as an IC recorder and  
a music player, this recorder can also be  
used as external memory for a computer by  
storing data from a computer and reading  
it back out.  
With the recorder connected to your PC,  
you can download data from the memory to  
your PC and upload data stored on your PC  
to the memory.  
Note  
While transmitting data, [Busy] is  
displayed, and the recording indicator  
light flashes. NEVER disconnect the  
USB while the recording indicator light  
is flashing. If you do, the data will be  
destroyed.  
Windows  
1
Connecting the recorder to your  
PC (P. 50).  
2
3
Open the Explorer window.  
Open the product name folder.  
When you open [My Computer], it  
will be recognized by the drive name  
of the product name.  
5
4
5
Copy the data.  
Disconnect the recorder from the  
PC (P. 51).  
Macintosh  
1
Connecting the recorder to your  
PC (P. 50).  
When you connect the recorder to a  
Mac OS, it will be recognized by the  
drive name of the product name on  
the desktop.  
2
Double-click the product name  
icon on the desktop.  
3
4
Copy the data.  
Disconnect the recorder from the  
PC (P. 51).  
64  
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Other Information  
Alarm message list  
Message  
Meaning  
Explanation  
Action  
Battery power is getting Replace with new batter-  
[Battery Low]  
Low battery power.  
low.  
ies (P.10).  
Tried to delete a locked  
file.  
Unlock the file (P. 36,  
[File Protected]  
[Music Mode]  
Erase-locked.  
P. 38).  
For WS-500M only:  
Set the mode switch  
to [VOICE] position  
(P.17).  
The mode switch is set to  
[MUSIC] position.  
[MUSIC] mode is active.  
The file is full of index  
marks (maximum of 16  
marks).  
Erase index marks that  
are no longer  
required (P. 31).  
[Index Full]  
Index full.  
The file is full of Temp-  
marks (maximum of 16  
marks).  
Erase Tempmarks that  
are no longer required  
(P. 31).  
[Temp Mark Full]  
[Folder Full]  
Tempmark full.  
Folder full.  
The folder is full of files  
(maximum of 200 files).  
Erase unnecessary files  
(P. 34).  
6
This is a malfunction, so  
go to the store where  
you purchased the  
recorder or an Olympus  
service station for repair  
(P.68).  
[Memory Error]  
Error in the memory.  
Illegally copied file.  
Error in the memory.  
The music files copied  
illegally.  
[Licence Mismatch]  
[Memory Full]  
[No File]  
Erase the file (P. 34).  
Erase unnecessary files  
(P. 34).  
Zero remaining memory. No remaining memory.  
No files were found in  
the folder.  
Select another folder  
(P.18 to P. 20).  
No file.  
There was an error while  
formatting the recorder’s  
memory.  
Reformat the memory  
(P.46).  
[Format Error]  
Formatting error.  
[Can’t make the  
The file for management  
cannot be created due  
to a shortage of capacity  
for remaining memory.  
Connect the recorder to  
a computer and delete  
any unnecessary files.  
system file. Connect  
to PC and delete  
unnecessary file]  
The management file  
cannot be created.  
65  
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Troubleshooting  
Symptom  
Probable cause  
Action  
Verify that the batteries’ polarities =  
The batteries are not loaded properly.  
Battery power is getting low.  
The power is off.  
and -are correct (P.10).  
Nothing appears on  
the display  
Replace with new batteries (P.10).  
Turn the power on (P.13).  
Battery power is getting low.  
The power is off.  
Replace with new batteries (P.10).  
Turn the power on (P.13).  
Won’t start  
Release the recorder from HOLD  
The recorder is in HOLD mode.  
Low remaining memory.  
(P.14).  
Erase unnecessary files (P. 34).  
Unable to record  
The maximum number of files has  
been reached.  
Change to the another folder  
(P.18 to P. 21).  
Unplug the earphones to use the  
internal speaker.  
The earphone is connected.  
No playback tone  
heard  
The volume level is set to [00].  
Adjust the volume level (P. 27).  
6
Set the microphone sensitivity to the  
The microphone sensitivity is too low. conference mode and try again (☞  
P.23 or P.36, P.38).  
Recording level too  
low  
This could potentially be because  
Adjust the output level for the  
the output level for the connected  
connected devices.  
external devices are too low.  
When recording while an external  
The connected external microphone  
is monaural.  
monaural microphone is connected,  
sound will only be recorded by the  
L-channel.  
Voice files are not  
recorded in stereo  
[Rec Mode] is set to a monaural  
recording mode.  
Set [Rec Mode] to the stereo  
recording mode (P. 36, P. 38).  
Cannot find the  
recorded Voice File  
Switch to the correct folder  
(P.18 to P. 21).  
Wrong folder.  
The recorder was shaken during  
recording.  
--------  
Noise heard during  
playback  
The recorder was placed near a cell  
phone or fluorescent lamp while  
recording or during playback.  
Move the recorder.  
66  
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Troubleshooting  
Symptom  
Probable cause  
Action  
The file is locked.  
Unlock the file (P. 36, P. 38).  
Unable to erase  
Unlock the file or cancel the read-only  
setting of the file on the PC.  
The file is read-only.  
When the built-in speaker amps and  
the like are connected there is a risk  
that audio feedback will occur while  
recording. It is recommended that  
you use earphones for the recording  
monitor.  
Noise is audible  
through the recording Acoustic feedback is occurring.  
monitor  
Conduct adjustments like separating  
the earphones from the microphone  
further, do not point the microphone  
at the earphones, lower the volume on  
the recording monitor, and so on.  
The maximum number of marks has  
been reached.  
Erase unnecessary marks (P. 31).  
Unable to set index  
The file is locked.  
Unlock the file (P. 36, P. 38).  
marks, tempmarks  
Unlock the file or cancel the read-only  
setting of the file on the PC.  
The file is read-only.  
6
67  
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Technical assistance and support  
The following are contact information for technical support for Olympus recorders and  
software only.  
sTechnical Hotline Number in the U.S. and Canada  
1-888-553-4448  
sUser Support E-mail address in the U.S. and Canada  
sTechnical Hotline Number in Europe  
Toll free number: 00800 67 10 83 00  
available for Austria, Belgium, Denmark, Finland, France, Germany, Italy, Luxemburg,  
Netherlands, Norway, Portugal, Spain, Sweden, Switzerland, United Kingdom  
Charged numbers for the Rest of Europe  
+ 49 180 567 1083  
+ 49 40 23773 4899  
sUser Support E-mail address in Europe  
Accessories (optional)  
sStereo microphone: ME51S  
The built-in large-diameter microphone  
enables sensitive stereo recording.  
sTelephone pickup: TP7  
Earphone type microphone can be  
plugged into your ear while phoning.  
The voice or conversation over the phone  
can be clearly recorded.  
sNi-MH rechargeable battery and  
charger set: BC400 (For Europe)  
BC400 comes with an Ni-MH  
rechargeable battery charger (BU-400)  
and 4 Ni-MH rechargeable batteries  
(BR401) as a pack. This charger can quick  
charge Olympus AA or AAA Ni- MH  
rechargeable batteries.  
sNi-MH rechargeable battery:  
BR401  
High-efficiency rechargeable long life  
batteries.  
sConnecting cord: KA333  
Connecting cord which has stereo  
6
s2 channel microphone (omni-  
directional): ME30W  
Two ME30 monaural microphones come  
in a set with a miniature tripod and a  
connection adapter. These are highly  
sensitive omni-directional microphones  
supported by plug-in power which  
are well-suited to recording musical  
performances.  
sHighly sensitive noise-  
cancellation monaural  
microphone (unidirectional):  
ME52W  
This microphone is used to record  
sound at a distance while minimizing  
surrounding noise  
mini-plugs (ø3.5) with resistance at both  
ends. Use to connect from the earphone  
jack output of the recorder to the  
sTie clip microphone (omni-  
directional): ME15  
Small concealing microphone with a  
tie-clip.  
microphone input jack when recording.  
Converting plug adapters (PA331/PA231)  
which convert to the monaural mini plug  
(ø3.5) or monaural mini plug (ø2.5) are  
68  
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also enclosed.  
Specifications  
4EAR jack:  
General points  
ø 3.5 mm mini-jack, impedance 8 Ω or  
more  
4Recording format:  
WMA (Windows Media Audio)  
4Input level:  
4Input power requirement:  
Batteries: AAA battery (LR03) or  
Olympus Ni-MH rechargeable battery  
- 70 dBv  
4External dimensions:  
94.8 mm × 38 mm × 11 mm  
(without protrusions)  
4Sampling frequency:  
[ST XQ] mode:  
[ST HQ] mode:  
[ST SP] mode:  
[HQ] mode:  
[SP] mode:  
44.1 kHz  
44.1 kHz  
22 kHz  
44.1 kHz  
22 kHz  
8 kHz  
4Weight:  
46 g (including battery)  
4Operating temperature:  
0°C - 42°C/ 32°F - 107.6°F  
[LP] mode:  
4Frequency response:  
During recording mode  
(Microphone jack):  
Guide to recording times  
4
WS-500M (Built-in flash memory 2 GB):  
[ST XQ] mode:  
[ST HQ] mode:  
[ST SP] mode:  
[HQ] mode:  
[SP] mode:  
50 Hz to 19 kHz  
[ST XQ] mode:  
[ST HQ] mode:  
[ST SP] mode:  
[HQ] mode:  
[SP] mode:  
34 h. 30 min.  
69 h. 40 min.  
139 h. 25 min.  
139 h. 25 min.  
247 h. 10 min.  
544 h. 55 min.  
50 Hz to 15 kHz  
50 Hz to 9 kHz  
50 Hz to 13 kHz  
50 Hz to 7 kHz  
50 Hz to 3 kHz  
6
[LP] mode:  
[LP] mode:  
During recording mode  
(Built-in stereo microphone):  
80 Hz to 20 kHz  
During playback mode:  
20 Hz to 20 kHz  
4Maximum working output:  
60 mW (8 Ω speaker)  
4
WS-400S (Built-in flash memory 1 GB)  
:
[ST XQ] mode:  
[ST HQ] mode:  
[ST SP]] mode:  
[HQ] mode:  
17 h. 20 min.  
34 h. 45 min.  
69 h. 35 min.  
69 h. 35 min.  
137 h. 00 min.  
272 h. 25 min.  
[SP] mode:  
[LP] mode:  
4Maximum headphone output:  
_  
150 mV (according to EN 50332-2)  
Notes  
4Wide band characteristic  
The above values are strictly rough guides.  
Available recording time may be shorter if  
many short recordings are made  
(The displayed available recording time  
and recorded time are approximate  
indications).  
headphone output:  
_
75 mV (according to EN 50332-2)  
4Recording medium:  
Built-in NAND FLASH memory  
WS-500M: 2 GB  
WS-400S: 1 GB  
4Speaker:  
Built-in ø 16 mm round dynamic speaker  
4MIC jack:  
ø 3.5 mm mini-jack, impedance 2 kΩ  
69  
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Specifications  
A maximum recording time per file is  
set for each mode. Even if the recorder’s  
memory is not used up, recording cannot  
be continued beyond the limit.  
Notes  
The above values are strictly rough guides.  
Battery life is measured by Olympus. It  
varies greatly according to the type of  
batteries used and the conditions of use.  
Maximum recording time per file  
[ST XQ]  
[ST HQ]  
[ST SP]  
[HQ]  
26 h. 40 min.  
26 h. 40 min.  
53 h. 40 min.  
26 h. 40 min.  
53 h. 40 min.  
148 h. 40 min.  
Guide to recordable number of songs  
WS-500M: 500 songs  
WS-400S: 250 songs  
(At 128 kbps, 4 minutes per song)  
[SP]  
[LP]  
Guide to battery life  
4WS-500M ([VOICE] mode):  
WS-400S:  
During recording mode:  
[ST XQ] mode:  
[LP] mode:  
15 h. 30 min.  
21 h.  
6
During voice file playback mode (All  
Playback Mode):  
Alkaline battery  
Built-in speaker:  
Earphone:  
12 h.  
26 h.  
Ni-MH Rechargeable battery  
Built-in speaker:  
Earphone:  
12 h.  
22 h.  
4WS-500M ([MUSIC] mode):  
During WMA file (128 kbps) playback  
mode (All Playback Mode):  
Alkaline battery  
Earphone:  
Ni-MH Rechargeable battery  
Earphone: 22 h.  
26 h.  
During MP3 file (128 kbps) playback  
mode (All Playback Mode):  
Alkaline battery  
Earphone:  
Ni-MH Rechargeable batter  
Earphone: 21 h.  
25 h.  
Specifications and design are subject to  
change without notice.  
70  
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Declaration of Conformity  
Model Number  
Trade Name  
Responsible Party  
Address  
: WS-500M/WS-400S  
: DIGITAL VOICE RECORDER  
: OLYMPUS IMAGING AMERICA INC.  
: 3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610,  
U.S.A.  
:1-888-553-4448  
Telephone Number  
This device Complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:  
(1) This device may not cause harmful interference, and (2) this device must accept any interference  
received, including interference that may cause undesired operation.  
Tested To Comply  
With FCC Standards  
FOR HOME OR OFFICE USE  
Canadian RFI  
This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in  
the Radio Interference Regulations of the Canadian Department of Communications.  
Cet appareil numérique ne dépasse pas les limites de la Catégorie B pour les émissions de bruit radio émanant  
d’appareils numériques, tel que prévu dans les Règlements sur l’Interférence Radio du Département Canadien des  
Communications.  
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Shinjuku Monolith, 3-1 Nishi-Shinjuku 2-chome, Shinjyuku-ku, Tokyo 163-0914, Japan. Tel. +81 (0)3-3340-2111  
3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610, U.S.A. Tel. 1-888-553-4448  
EN-BD2380-01  
AP0903  
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