Olympus DVR DS 3300 User Manual

DIGITALVOICE

RECORDER

DS-3300

ONLINE

INSTRUCTIONS

Thank you for purchasing an Olympus

Digital Voice Recorder.

Please read these instructions for information

about using the product correctly and safely.

Keep the instructions handy for future reference.

To ensure successful recordings, we recommend that

you test the record function and volume before use.

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Using Online Help ................................. 54

Connection to Your PC .......................... 55

Running DSS Player.............................. 58

Window Names...................................... 60

6 Using the Recorder as a

Reader / Writer

Using the Recorder as a

Reader/Writer .................................. 88

5 Managing Files on Your PC

7 Other Information

Download Dictation Files

Alarm Message List ............................... 89

Troubleshooting ..................................... 90

Accessories (Optional) .......................... 91

Specifications ........................................ 92

Technical Assistance and Support ........ 93

from the Recorder ........................... 61

Playing a Dictation File .......................... 63

Upload Dictation Files to the Recorder.... 64

Direct Recording/Editing on PC ............ 65

Changing User ID (Author ID) ............... 66

Changing a Folder Name ...................... 67

Editing File Comments .......................... 67

Using Voice Recognition

Software (Optional) ....................... 68

Joining Files........................................... 72

Splitting Files ......................................... 74

USB Microphone/USB Speaker ............ 76

Sending Dictation Files/

Receiving Document Files .............. 77

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Safe and Proper Usage

Before using your new recorder, read this

manual carefully to ensure that you know

how to operate it safely and correctly.

Keep this manual in an easily accessible

location for future reference.

Symbols prohibiting a specific action

Do not

Prohibited

disassemble

Important Safety Precautions

Symbols requiring a specific action

Certain symbols are used in the user’s

manual and on this product to help

protect users, their surroundings, and

their property from possible injury or

damage. Please familiarize yourself with

the following definitions and meanings

for each symbol before reading the

precautions.

Unplug from

Mandatory

power outlet

Convention Used In this Manual

• The word “card” is used to refer to the xD-

picture Card.

• The word “DSS Player” is used to refer to

the DSS Player Pro Dictation Module in

Windows environment and DSS Player in

Apple Macintosh environment.

Signifies danger which

may result in serious

injury or death.

Danger

• The Notes at the bottom of a page are used

for additional information, exceptions, or

related events.

Indicates items or actions

which may cause serious

injury or death.

• Words in uppercase form such as PLAY or

REC are used to describe a function,

button, or switch position on the recorder.

Warning

Indicates items or actions

whichmayresultindamage

or personal injury.

• The icon

indicates that feature or

setting can be modified by Professional

Olympus Authorized Dealer only.

Caution

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General Precautions

G Do not leave the recorder in hot, humid

locations such as inside a closed

automobile under direct sunlight or on

the beach in the summer.

G Do not store the recorder in places

exposed to excessive moisture or dust.

G Do not use organic solvents such as

alcohol and lacquer thinner to clean the

unit.

G Do not place the recorder on top of or

near electric appliances such as TVs or

refrigerators.

G Avoid recording or playing back near

cellular phones or other wireless

equipment, as they may cause

interference and noise. If you

experience noise, move to another

place, or move the recorder further

away from such equipment.

Batteries/Rechargeable

Battery Pack (BR402)

Danger

• Do not solder lead wires or terminals

directly onto a battery or modify it.

• Do not connect the

and

terminals

together. This may cause fire,

overheating or electric shock.

• When carrying or storing the battery

(BR402), be sure to put it in the provided

case to protect its terminals. Do not carry

or store the battery with any metal objects

(such as key rings). If this warning is not

followed, fire, overheating or electric

shock may occur.

• Do not connect the batteries directly to

a power outlet or a cigarette lighter of

an automobile.

G Avoid sand or dirt. These can cause

irreparable damage.

• Do not insert the batteries with their

G Avoid strong vibrations or shocks.

G Do not disassemble, repair or modify

the unit yourself.

and

terminals reversed.

• If any liquid from a battery gets into your

eyes, promptly wash it off with clean

water and consult your doctor at once.

• There is a hole from which gas escapes

on the terminal. Do not cover or block

it (BR402).

G Do not operate the unit while operating

vehicle (such as

bicycle,

motorcycle, or go-cart).

G Keep the unit out of the reach of

children.

Warning

Recorded content in memory may be

destroyed or erased by operating

mistakes, unit malfunction, or during

repair work.

• Batteries should never be exposed to

flame, heated, short-circuited or

disassembled.

• Do not attempt to recharge alkaline,

lithium or any other non-rechargeable

batteries.

It is recommended to back up and save

important content to other media such as

a computer hard disk.

• Never use any battery with a torn or

cracked outer cover.

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General Precautions

• Keep batteries out of the reach of

children.

• If you notice anything unusual when

using this product such as abnormal

noise, heat, smoke, or a burning odor:

• When using new batteries, or batteries

which have not been used for a long

time, be sure to recharge them even if

they were only used for a short period

of time.

1 remove the batteries immediately while

being careful not to burn yourself, and;

2 call your dealer or local Olympus

representative for service.

• Do not expose the rechargeable

batteries to water. Do not allow water to

contact the terminals.

Battery Charger (Cradle)

Danger

•

Donotattempttousethischarger

withanythingotherthanOlympus

Ni-MH batteries. Using it in

combination with other batteries

maycausefire, explosion, leakage

or overheating.

• Do not remove or damage the battery

insulating sheet.

• Do not use the batteries if you find

something wrong with them such as

leakage, color change or deformity.

• Unplug the charger if the charging is still

incomplete after the specified time it

should take.

•

Do not put the charger in water.

Usingitwhenwetorinahumidarea

(such as a bathroom) may cause

fire, overheating or electric shock.

• Should any battery liquid get on skin or

clothing, promptly wash it off with clean

water.

• Do not use the charger with

batteries that have been

inserted with their

and

• Keep batteries away from fire.

terminals reversed. This may

cause fire, explosion, leakage,

overheating or damage to

batteries.

Caution

• BR402 rechargeable batteries are

exclusively for use with Olympus digital

voice recorder DS-3300. Do not use

them in combination with other

equipment.

• Never modify or disassemble

the charger. This may cause

fire, overheating, electric

shock or injury.

Do not

disassemble

• Do not subject batteries to strong

shocks.

Warning

• Do not use the batteries if you

find something wrong with

them such as deformity or

leakage. This may cause

explosion or overheating.

• Do not use with other types of batteries,

or with batteries that have different

voltages or brand names.

6 ^{• W}ch^ha^ergⁿe^ut^shⁱeⁿm^ga^mt^oth^ree ^ts^ha^amⁿe^tt^wim^oe^b. ^atteries,

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• Do not insert metal wires or

similar objects. This may

cause fire, overheating or

electric shock.

• If charging does not finish (or

if the charge indicator light

does not go off) after three

hours, the charger may break.

If this occurs, disconnect the

power plug and consult your

nearest Olympus dealer or

customer support center.

• Keep out of the reach of

children. Do not let children

use this product without adult

supervision.

• Do not use or store the

charger in/on an unstable

place, such as a television set,

etc. If it falls, it may cause

injury or break.

Caution

• If charging is not completed (if

the charging indicator is not

turned off) after 3 hours, plug

the power-supply cord out.

Contact the store of purchase

or Olympus Service Station

for repair since it may be a

malfunction.

AC Adapter

Danger

• Be sure to use the charger with

• Be sure to charge batteries

within the temperature range

of 0°C - 40°C/32°F - 104°F. If

not, there may be explosion,

fire, leakage or damage to

batteries.

the proper voltage (AC 100 - 240

V). Using it with other voltage

levels may cause fire, explosion,

overheating, electric shock or

injury.

•

For safety, be sure to unplug the

charger from the outlet before

performing maintenance or

cleaning. Also, never plug in or

disconnect the power plug with a

wet hand. This may cause electric

shock or injury.

• Do not put anything heavy on

the charger or leave it in an

unstable position or in a

humid place. This may cause

explosion, fire, leakage,

overheating, electric shock or

injury.

Unplug from

power outlet

• Do not touch the charger for

too long when using it. This

may cause a serious low-

temperature burn.

Warning

• Do not attempt to disassemble, repair

or modify the AC adapter in any way.

• Keep foreign objects including water,

metal, or flammable substances from

getting inside the product.

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General Precautions

• Do not moisten the AC adapter or touch

it with a wet hand.

• Do not use the AC adapter in the vicinity

of flammable gas (including gasoline,

benzine and lacquer thinner).

• Make sure to hold the plug

when removing the power

plug from the outlet. Do not

bend the cord excessively or

put a heavy object on it. This

may cause fire, overheating,

electric shock or damage.

In case

• ... the internal parts of the AC adapter

are exposed because it has been

dropped or otherwise damaged:

• ... the AC adapter is dropped in water,

or if water, metal flammable substances

or other foreign objects get inside it:

• ... you notice anything unusual when

using the AC adapter such as abnormal

noise, heat, smoke, or a burning odor:

• If something appears to be

wrong with the charger,

unplug the charger from the

outlet and consult your

nearest service center. Using

the charger may cause fire,

overheating, electric shock or

injury.

1 do not touch any of the exposed parts;

2 immediately disconnect the power

supply plug from the power outlet, and;

3 call your dealer or local Olympus

representative for servicing. Continued

use of the AC adapter under these

circumstances could result in electric

shock, fire or injury.

• Do not use or keep the charger

in very hot places, such as in

direct sunlight, in a closed car

on a sunny day, near a heater,

on an electric carpet, etc. Do not

use the charger if something is

covering it (such as a blanket).

This may cause fire, explosion,

leakage or overheating.

Caution

• Do not use the charger if the

power plug is damaged or the

plug is not completely

connected to the outlet. This

may cause fire, overheating,

electric shock, short circuit or

damage.

• Unplug the AC Adapter from

AC outlet when not using. If

this precaution is not

Unplug from

power outlet

followed, fire, overheating or

electric shock may occur.

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Main Features

IBM and PC/AT are the trademarks or registered

trademarks of International Business Machines

Corporation.

G Dual function cradle, docking station, for

recharging of the optional Ni-MH

Rechargeable Battery Pack (BR402)

(ꢀ P.14)*¹and for downloading data from

the recorder to a PC (ꢀ P.61).

Microsoft and Windows are registered trademarks

of Microsoft Corporation.

Apple, Macintosh, iMac, eMac, Mac, and

PowerMac are trademarks or registered

trademarks of Apple Computer, Inc.

G The recorder has multi programmable

button (CUSTOM) (ꢀ P.18).

Intel and Pentium are registered trademarks of Intel

Corporation.

G Recording and storing voice in DSS

format.

Adobe and Acrobat Reader are registered

trademarks of Adobe Systems Incorporated.

G Two recording modes, SP (Standard

Playback) mode or LP (Long Playback)

mode (ꢀ P.28).

Other product and brand names mentioned herein

may be the trademarks or registered trademarks

of their respective owners.

G Five folders and up to 199 files/folder, for

a maximum of 995 recordings (ꢀ P.23).

G Built-in Variable Control Voice Actuator

(VCVA) function (ꢀ P.29).

G USB Audio Device, recorder can be used

as a USB microphone or USB speaker

when connected to a PC (ꢀ P.76).*²

G Large LCD screen with backlight.

G Multi-level priority setting (ꢀ P.43).

G DSS Player software included (ꢀ P.50).

G Hands-free recording function when used with

the optional foot switch (RS25/26) (ꢀ P.30).

*¹Available only with the optional Ni-MH Rechargeable

Battery Pack (BR402).

*²Do not use with Windows 98 as computer operation may

become unstable.

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xD-Picture Card

The xD-Picture Card is a removable recording media.

Compatible Cards

The removable card can be used to store different

kind of data. Since the card has larger memory

capacity than a diskette, it can be used to transfer

data between different PCs. The recorder supports

cards with memory capacity between 16 to 512 MB.

1 Index area

2 Contact area

You can write

down the card’s

contents.

Comes into

contact with the

recorder’s signal

read contacts.

Memory Sizes of Cards and Approximate Recording Times*¹

Memory Size

16MB

SP Mode

2 hr. 35 min.

5 hr. 13 min.

10 hr. 25 min.

20 hr. 55 min.

42 hr. 00 min.

84 hr. 05 min.

LP Mode

5 hr. 30 min.

32MB

11 hr. 00 min.

22 hr. 20 min.

44 hr. 45 min.

89 hr. 40 min.

179 hr. 30 min.*²

64MB

*1: Available recording time for one continuous file.

Available recording time may be shorter if

many short recordings are made.

*2: Total recording time of two files. The maximum

recording time per file is 99 hours.

128MB

256MB

512MB

..............................................................................................................................................................

Notes

• When initializing (formatting) a card, confirm that no necessary data is stored on the card

beforehand. Initialization completely erases the existing data on the card.

• Cards used in a recorder must be formatted in the same recorder first unless formatted with a

CAMEDIA series Olympus digital camera. Card may not perform as expected when formatted by a

different device.

• The card has a service life. When reaching the end of its life, writing or erasing data on the card will be

disabled. In this case, replace the card.

• If you use a PC card adapter compatible with the card to save or delete some data on the card, the

maximum recording time on the card may be decreased. To recover the original recording time, initialize/

format the card in the recorder.

• Olympus will not be held liable for any data corruption or loss due to misuse of the media card.

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Identification of Parts

(

)

1 EAR (Earphone) jack

2 MIC (Microphone) jack

3 Built-in microphone

4 NEW button

$ ERASE button

% CUSTOM button

(Programmable)

^ Display (LCD panel)

5 HOLD switch

6 REC (Record) button

7 REW (Rewind) button

8 FF (Fast Forward) button

9 INDEX button

& Record/Play indicator lamp

* POWER (ON/OFF) switch

( VOLUME (+) button

) VOLUME (–) button

- Card cover

0 FOLDER/MENU button

! Built-in speaker

@ STOP button

= Card cover lock

q Battery cover

w PC (USB) terminal/Cradle

attachment point

# PLAY button

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Identification of Parts

Display (LCD Panel)

1 Battery indicator

2 Folder

3 Priority indicator

4 Current file number

5 Total number of recorded files in

the folder

6 Erase lock indicator

7 Character Information display

8 Microphone sensitivity display

9 VCVA (Variable Control Voice

Actuator) indicator

0 Record mode indicator

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Installing Batteries

AAA alkaline batteries

Lightly press down on the arrow and slide the

battery cover open.

Insert two AAA batteries, observing the correct

polarity.

Close the battery cover completely.

Replacing batteries

The battery indicator on the display changes as the batteries

lose power.

→

When

appears on the display, replace the batteries

as soon as possible.

When the batteries are too weak, the recorder shuts down

and “BATTERY LOW” appears on the display.

..............................................................................................................................................................

Notes

• Be sure to turn OFF the recorder before replacing the batteries. Removing the batteries while the

recorder is in use may corrupt the card. If you are recording into a file and the batteries run out, you will

lose your currently recorded file since the file header will not be written. It is crucial to replace the batteries

when one hash mark in shown in the battery icon.

• Be sure to replace both batteries at the same time.

• Never mix old and new batteries, or batteries of different types and/or brands.

• If it takes longer than 1 minute to replace dead batteries, you may have to reset the time when you load

new batteries.

• Remove the batteries if you are not going to use the recorder for an extended period of time.

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Installing Batteries

Ni-MH Rechargeable Battery Pack (BR402) (Optional)

An optional Ni-MH Rechargeable Battery from Olympus can

be used for the recorder.

Lightly press down on the arrow and slide the

battery cover open.

Insert Ni-MH Rechargeable Battery Pack,

observing the correct polarity.

Close the battery cover completely.

The battery needs to be charged when you use the recorder

for the first time after purchase (ꢀP.15).

Recharging battery

The battery indicator on the display changes as the battery

loose power.

→

When

appears on the display, charge the battery as soon

as possible.

When the battery is too weak, the recorder shuts down and

“BATTERY LOW” appears on the display.

..............................................................................................................................................................

Notes

• The Olympus Ni-MH Rechargeable Battery Pack (BR402) is sold separately.

• Removing the battery pack while the recorder is in use may corrupt the file. If you are recording into a file

and the battery run out, you will lose your currently recorded file since the file header will not be written. It

is crucial to charge the battery once you see only one hash mark in the battery icon.

• Remove the battery pack if you are not going to use the recorder for an extended period of time.

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Charging Battery

You can charge the Ni-MH Rechargeable Battery Pack (BR402) in the recorder when you set the recorder

in the cradle. The battery is usually shipped partially charged. You need to charge the battery before first

use.

Connect the optional AC adapter (A511/D-

7AC) or USB cable to the cradle.

For connection procedures, see P.57.

When using the adapter for charging, connect the

power plug to the charger’s AC connector.

A511/D-7AC (Optional)

AC cable

AC adapter

connector

The plug type varies

depending on the

country where sold.

Turn ON the recorder and set it vertically

in the cradle.

CHARGE indicator lamp glows red and the charging

starts.

AC cable

The lamp goes out when the charging is complete.

CHARGE

indicator lamp

..............................................................................................................................................................

Notes

• The Olympus AC adapter (A511/D-7AC) is sold separately.

• Charge the battery often for first few uses. Battery performs better after several full charge/discharge cycles.

• Ni-MH battery pack (BR402) is only chargeable with the Olympus AC adapter A511 or D-7AC.

• If you charge the battery right after charging is complete, it will take only few minutes to charge the battery.

• The PC must be ON when charging battery via the USB cable connection.

• Charging battery via the USB cable connection may not be successful depending on the power supply

capacity of your PC. Use the AC adapter instead.

•

If you change the recorder toAUDIO device while charging battery only via the USB cable connection, charging may stop.

• Do not set or remove the recorder from the cradle while it is in operation.

• You can charge the battery while the recorder is in operation.

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Information Regarding Rechargeable Batteries

These batteries are exclusively for use with Olympus voice recorder DS-3300. Never use them

in combination with other equipment.

Discharging

Batteries self-discharge while they are not in use. Be sure to charge them regularly before use.

Battery life

Charging and discharging are possible for approximately 500 times depending on usage.

Operating temperature

Batteries are chemical products. Battery efficiency may change even when operating within

the recommended temperature range, but this is not a malfunction.

Recommended temperature range for use

Discharging (when using appliance): 0°C - 50°C/32°F - 122°F

Charging: 0°C - 40°C/32°F - 104°F

Storage: –20°C - 30°C/–4°F - 86°F

Using the batteries outside the above temperature range may result in declining efficiency

and shorter battery life.

In order to prevent battery leakage or rust, remove the batteries from the products when you

will not be using them for a long time, and store them separately.

..............................................................................................................................................................

Notes

This charger is designed to fully charge batteries regardless of their energy level. However, for best

results when charging newly purchased batteries or batteries that have not been used for a long

time (more than one month), It is recommended to fully charge the batteries, then discharge them.

Repeat two or three times.

• When you dispose dead batteries always observe the laws and regulations regarding the disposing of such items.

• If Ni-MH rechargeable batteries are not fully discharged, protect against short-circuiting (e.g. by taping

the contacts) before disposing.

For customers in Germany

Olympus has a contract with the GRS (Joint

Battery Disposal Association) in Germany to

ensure environmentally friendly disposal.

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Turning ON the Recorder

With the battery charged in the recorder and the card

inserted properly, the recorder is ready to work.

While the power switch on the back of the recorder is in

the OFF position, none of the buttons or switch on the

recorder will be active. Slide the power switch to the ON

position to activate the recorder.

Power Save Mode

When the recorder is ON but not in use for 10 minutes, by default, it will switch to power save

mode automatically. To reactivate the recorder again, press any of the buttons on the recorder.

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Dealer Option Items

Some additional options can be set by your Olympus Professional Dealer.

These additional and customisable options are as follows:

G Setting for “beep” sound.

For details on the functions and operation

G Setting for NEW button operation.

G Setting for REC button operation.

G Setting for Splash screen.

of dealer optional items, consult your

Olympus dealer.

G Adding/removing of user defined fields.

G Switching the display languages.

G Changing the number of folders.

G Assigning functionality to CUSTOM button.

G Assigning functionality to the foot switch.

G Setting time for Power save mode.

G Setting to lock the file automatically on completion of recording.

G Setting for intervals of acceleration when using CUE and REV.

G Setting to select the AUTHOR ID when the recorder is turned on.

CUSTOM Button (Programmable)

The CUSTOM button can be assigned two kinds of functions by being pressed in different

ways. By default, the button is programmed on PRIORITY for both ways:

Default

Operation

Press the CUSTOM button.

Press and hold the CUSTOM button.

PRIORITY button

The following functions can be assigned to CUSTOM button.

CUSTOM

button

- DISPLAY button

(Programmable)

- Recording Mode setting button

- Microphone Sensitivity setting button

- VCVA setting button

- PRIORITY setting button

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Setting Time/Date (TIME&DATE)

Setting the correct time and date on the recorder is very important since every file recorded on

the recorder will have the date and time information as part of the file header. This will simplify

the file management aspects later on.

The hour indicator will flash automatically when you load batteries before using the

recorder for the first time, or after the recorder hasn’t been used for a long time.

Proceed from step 1.

Set the hour.

1 Press the FF button or REW button to

set the hour.

2 Press the REC button to accept the hour.

• You can choose between 12 and 24 hour

display by pressing the CUSTOM button

while setting the hour and minute.

CUSTOM

Example: 5:45 P.M.

button

FF/REW

(switching

the data

5:45 PM ←→ 17:45

(Initial setting)

button

(alters a choice)

displayed)

Set the minute.

1 Press the FF button or REW button to

set the minute.

2 Press the REC button to accept the

minute.

Set the year.

FOLDER/MENU button

1 Press the FF button or REW button to

(accepts a choice and moves on to

the next item)

set the year.

2 Press the REC button to accept the year.

• You can choose a different date format by

pressing the CUSTOM button while setting

the date.

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Setting Time/Date (TIME&DATE)

Example: March 14, 2005

Set the day.

1 Press the FF button or REW button

to set the day.

3M 14D 2005Y (Initial setting)

2 Press the REC button to accept the

↓

day’s date.

14D 3M 2005Y

↓

........................................................................

2005Y 3M 14D

Notes

• If you press the STOP button during the setup

operation, the recorder will save the items that

were set to that point.

• You can set the time and date from your PC using

DSS Player software (ꢀ P.50).

Set the month.

1 Press the FF button or REW button to

set the month.

2 Pressthe RECbuttontoacceptthemonth.

Changing the Time/Date

Press and hold the FOLDER/MENU

button for 1second or longer.

The menu appears (ꢀ P.37).

Press the FF or REW button until

“TIME&DATE” in SUB MENU flashes

on the display.

Press the REC button.

Time/Date screen appears. The hour

indicator flashes, indicating the start of the

Time/Date setup process.

Follow the same steps starting at step 1 in

“Setting Time/Date” (ꢀ P.19).

1,4

Press the FOLDER/MENU button to

close the menu.

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Inserting and Ejecting a Card

Inserting a Card

Slide the card cover lock in the direction

indicated by the arrow.

Thecardcoverisunlockedandthemessage“CARDCOVER

IS OPEN” appears on the display. When this message

appears, the power is switched off automatically.

Face the card the correct way and insert it into

the card slot as shown in the diagram.

• Insert the card keeping it straight.

• The card stops with a click when it is inserted all the way.

• Inserting the card the wrong way or at an angle could

damage the contact area or cause the card to jam.

• If the card is not inserted all the way, data may not be

written to the card.

Close the card cover securely.

Card inserted fully into the slot

The message “PLEASE WAIT” on the display flashes for

seconds.

Card not inserted fully into the slot

When the card cover is closed, the message “INSERT

CARD” on the display flashes for a few seconds. Pressing

any button will sound beeps* and flash the message

“INSERT CARD” again.

* When the system sounds are enabled.

..............................................................................................................................................................

Notes

• If an unformatted card is inserted, the recorder automatically displays the menu to menu format option (ꢀ

P.47).

• Never use any card in the recorder unless it has been formatted on this unit or on a CAMEDIA series Olympus

digital camera (ꢀ P.47).

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Inserting and Ejecting a Card

Ejecting a Card

Make sure the recorder is STOP mode.

Slide the card cover lock in the direction

indicated by the arrow.

The card cover is unlocked and the message “CARD

COVER IS OPEN” appears on the display.

The power is switched off automatically.

Push the card inward to unlock it, and let it

eject partially.

The card is visibly out of the slot and can be removed safely.

Hold the card straight and pull it out.

..............................................................................................................................................................

Note

Releasing your finger quickly after pushing the card inward may cause it to eject forcefully out of the slot.

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Recording

B C D

By default, the recorder has five folders,

and you can select folder by

pressing the FOLDER/MENU button. These five folders can be selectively used to distinguish

the kind of recording; for example, Folder

Folder

might be used to store private information, while

might be dedicated to holding business information. You can use your DSS player to

change a folder name (ꢀ P.67). Up to 199 messages can be recorded per folder.

All recordings made in any of the folders will be in Digital Speech Standard (DSS) format. By

default, the RECORD function is configured to record at the current position (overwrite). However,

that can be changed to any of the following settings:

• Append: Appends the recording to the end of the current file.

• Insert: Inserts the recording at the current position in the file.

• Overwrite: Overwrites the recording starting at the current position in the file.

New Recording

Create a new file to record in.

Press the NEW button to create a

new file.

AUTHOR

a Current recording mode

b New file number

NEW F I LE

REMA I N :

4H33M12S

c Selected Author ID

Press the REC button to start

recording.

AUTHOR

The record/play indicator lamp glows red.

Aim the microphone at the sound source.

00M05S

4H33M07S

d Current recording time

e Remaining recording time

Press the STOP button to stop

recording.

If you want to append additional recordings

to the same file, press the REC button again.

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Recording

Pause

Press the REC button while recording.

“REC PAUSE” will flash on the display.

➥

• The recorder stops when it has been left paused for 10 minutes or longer.

Resume Recording

Press the REC button again.

Recording will resume at the point of interruption.

➥

Notes

• A beep will sound when the remaining recording time reaches 60 seconds, 30 seconds, and 10 seconds

while recording.

• “MEMORY FULL” or “FOLDER FULL” will be displayed when the memory or folder capacity is full. Delete

any unnecessary files before recording any further (ꢀ P.33) or transfer dictation files to your computer

using DSS Player Software (ꢀ P.58).

• You cannot select a different recording mode (SP or LP) than that of the original file when appending

recording.

Review Recording

Press the REW button while recording, and release it when you want to start playing a file.

The recorder plays up to the end of file, then stops.

You can overwrite or append additional recordings in the same file from that point.

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Overwrite Recording

You can overwrite a previously recorded file from any point within the file.

Note that the overwritten recordings will be erased.

Select and play the file you want to

overwrite.

Stop playback at the starting point of

overwrite.

Press the REC button to start

overwriting.

AUTHOR A

10M25S

14M00S

The record/play indicator lamp glows red.

Press the STOP button to stop

overwriting.

..............................................................................................................................................................

Note

You cannot select a different recording mode (SP, LP) than that of the original file before overwrite recording.

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Recording

Insert Recording

Additional recording can be inserted into previously recorded file.

Select and play the file you want to

insert an additional recording into.

While playing the file, press the

FOLDER/MENU button to insert an

AUTHOR

additional recording.

00M10S

INSERT

“INSERT ?” appears on the display.

02M25S

Press the REC button to start

inserting an additional recording.

AUTHOR

The record/play indicator lamp glows red.

00M11S

4H33M06S

“INSERT REC” and the remaining

recording time will alternate on the display.

AUTHOR

00M12S

I NSERT REC

Press the STOP button to stop

inserting the additional recording.

..............................................................................................................................................................

Notes

• The recording time and date of the file is updated to the time and date of the inserted recording.

• You cannot select a different recording mode (SP, LP) than that of the original file before inserting.

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Microphone Sensitivity (MIC SENSE)

Microphone sensitivity is adjustable to meet recording needs.

Press and hold the FOLDER/MENU

button for 1 second or longer.

The menu appears (ꢀ P.37).

Press the FFor REWbutton until “MIC

SENSE” flashes on the display.

3,5

2,4

REC MODE

MIC SENSE

EXIT

SUB MENU

Press the REC button.

The microphone sensitivity setup process

begins.

1,6

Press the FFor REWbutton to choose

between “CONF.” and “DICT.”.

CONF. : High-sensitivity mode that records

sounds in all directions.

DICT. : Low-sensitivity mode suited for

dictation.

MIC SENSE

CONF.

DICT.

Press the REC button to select the

option.

Press the FOLDER/MENU button to

close the menu.

..............................................................................................................................................................

Note

If you want to record clear or noise-free dictation, select DICT mode and place the microphone 5 to 10 cm

(2 to 4 inches) from the source.

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Recording Modes (REC MODE)

The recording mode can choose between SP (standard recording) and LP (long-term recording).

Press and hold the FOLDER/MENU

button for 1 second or longer.

VCVA

“REC MODE” will be displayed on the

REC MODE

MIC SENSE

screen (ꢀ P.37).

EXIT

2,4

Press the REC button.

The recording mode setup process begins.

Press the FF or REW button to

choose between “SP” and “LP”.

REC MODE

1,5

Press the REC button to select the

option.

Press the FOLDER/MENU button to

close the menu.

..............................................................................................................................................................

Note

Choose SP mode for recording meetings or lectures with crisp clarity.

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Using the Variable Control Voice Actuator (VCVA)

When the microphone senses that sounds have reached a preset actuation volume level, the built-in Variable

Control VoiceActuator (VCVA) starts recording automatically, and stops when the volume drops below the actuation

level. The VCVA feature helps extending recording time and conserves the memory by turning off recording

during silent periods. This helps make the playback, with no lulls or dead space, more efficient and convenient.

Set the VCVA in the menu to ON (ꢀ P.37-

38).

Press the REC button to start recording.

When the sound volume is lower than the preset

actuation sound level, recording automatically stops after

AUTHOR

1H25M01S

STANDBY

1 second approximately, and “STANDBY” flashes on the

display. The record/play indicator lamp glows when

recording starts and flashes when recording pauses.

Adjust the Start/Stop Actuation Level

Press the FOLDER/MENU button during

recording.

The VCVA level screen is displayed.

Press the FF or REW button to adjust the

actuation level.

The VCVA level can be set to any of 15 different

values. The higher the value is, the more sensitive

the recorder can react to sounds. At the highest

value, even the faintest sound will activate recording.

The VCVAactuation level can be adjusted according

to the ambient (background) noise.

AUTHOR

1H25M01S

VCVA LEVEL 05

a Start level (varies according to the sound

volume being recorded)

b Level meter (moves to the right/left according

to the set level)

..............................................................................................................................................................

Notes

• The start/stop actuation level also varies depending on the selected microphone sensitivity mode (ꢀ P.27).

• To ensure successful recordings, prior testing and adjustment of the start/stop actuation level is recommended.

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Hands-free Recording

The recorder can be used as a hands-free recording device. To setup the recorder for hands-

free operation, connect the optional Olympus foot switch (RS25/26) to the back of the cradle

and place the recorder in the cradle as shown in the diagram below.

The default settings of the foot switch functions

are as follow:

Default settings

Switch

Press

Press and hold

Release

–

NEW

–

LISTEN

REW

–

REC

REV

STOP

PLAY

..............................................................................................................................................................

Notes

• The Olympus foot switch (RS25/26) is sold separately.

• Make sure the recorder is STOP mode before connecting it to the cradle for hands-free recording.

• To record with better quality using the hands-free recording function, set the microphone sensitivity to

"CONF." mode, or use an external microphone.

Recording Monitor

It is possible to monitor your recording by listening to the

recording while recording is in progress. Insert the

earphone plug into the earphone jack and use the

VOLUME button to control the volume level.

VOLUME

(+) / (–)

button

..............................................................................................................................................................

Note

Insert the plugs to the end as shown in the illustration when inserting the earphone or external microphone.

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Playing

You can start playing a file at any point.

Select the file, then press the PLAY

button to start playback.

The record/play indicator lamp glows

green.

AUTHOR A

00M05S

LENGTH :

27M58S

a Current playback time

b Total recording time of the file being

played

Press the VOLUME (+) or VOLUME

(–) button to adjust the volume.

The display shows the volume level. You

can choose between 0 to 30.

Press the STOP button at any point

you want to stop the playback.

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Playing

Playback functions

Playback

functions

Fast

Operation

How to Cancel

Press the FF button once while stopped.

Press the PLAY button.

➥ The recorder starts the operation of

Forward

(FF)

the set position.

Press the REW button once while stopped.

Rewind

(REW)

Cue

Hold the FF button while stopped or playing a file. Release the FF button.

(CUE)

Hold the REW button while stopped or playing a file. Release the REW button.

Review

(REV)

• If you press the FF button once while fast-forwarding or twice while stopped, the recorder will stop at the

end of the file (F.SKIP).

• If you press the REW button once while rewinding or twice while stopped, the recorder will stop at the

beginning of the file (B.SKIP). If the REW button is pressed within 2 seconds, the recorder skips to the

beginning of the previous file.

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Erasing

Erasing a File

Erasing or deleting a file from any of the folder on the recorder is a very simple process.

Select the file you want to erase.

Press the ERASE button.

“FILE ERASE ?” flashes on the display for

approximately 8 seconds.

FOLDER

F I LE

ERASE

2,3

Press the ERASE button once more

while “FILE ERASE ?” is flashing.

The display changes to “FILE ERASE !” and

erasing will start.

FOLDER

F I LE

ERASE

“ERASE DONE” is displayed when the file is

erased. File numbers will be reassigned

automatically.

FOLDER

ERASE DONE

..............................................................................................................................................................

Notes

• If the ERASE button is not pressed within the 8 seconds after “FILE ERASE?” starts flashing, the recorder

will revert to the stop status.

• An erased file cannot be restored.

• Locked files cannot be erased (ꢀ P.39).

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Erasing

Erasing All Files in a Folder

All files in a folder can be erased simultaneously, except for locked files (ꢀ P.39).

Select any file in the folder, then

press and hold the ERASE button for

FOLDER

3 seconds or longer.

ALL ERASE ?

“ALL ERASE ?” flashes on the display for

approximately 8 seconds.

Press the ERASE button once more

1,2

while “ALL ERASE ?” is flashing.

The display changes to “ALL ERASE !” and

erasing will start.

FOLDER

ALL ERASE !

“ERASE DONE” is displayed when the files

are erased. Any locked files in the folder will

be reassigned new file numbers in ascending

order.

FOLDER

ERASE

DONE

..............................................................................................................................................................

Notes

• If the ERASE button is not pressed within the 8 seconds after “ALL ERASE ?” starts flashing, the recorder

will revert to the stop status.

• The erasing process may take up to 10 seconds. Do not interrupt this process! Data will be destroyed.

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Partially Erasing a File

You can erase a selected file in part.

Start playback the file you want to

erase partially.

Press the ERASE button at the point

to start erasing.

While playback continues, “PARTIAL

ERASE” and the file length will alternate

on the display.

2,3

AUTHOR

45M00S

LENGTH :

1H55M25S

AUTHOR

45M02S

PART I AL

ERASE

Press the ERASE button at the point

to end erasing.

AUTHOR

The erase starting point (time) set in step

2 and the ending point (time) set in this step

will alternate on the display for 8 seconds.

5M01S

START

ERASE

AUTHOR

45M32S

END

ERASE

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Erasing

Press the ERASE button to confirm

erase.

AUTHOR

The display changes to “PARTIALERASE!”

and erasing will start.

5M01S

PART I AL

ERASE !

When “ERASE DONE” appears on the display,

partial erase is complete.

AUTHOR

5M01S

ERASE DONE

..............................................................................................................................................................

Notes

• If the ERASE button is not pressed within the 8 seconds after “START” or “END” starts flashing, the

recorder will revert to the stop status.

• An erased file cannot be restored.

• Locked files cannot be partially erased (ꢀ P.39).

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Menu List

Press and hold the FOLDER/MENU button for 1 second or longer.

Select SP or LP mode (ꢀP.28).

REC MODE

MIC SENSE

Microphone sensitivity setting. Select between

CONF (high-sensitivity mode) or DICT (low-

sensitivity mode) (ꢀP.27).

Exit MENU and return to STOP mode.

EXIT

SUB MENU

VCVA

Switches to the SUB MENU.

VCVA setting (ꢀP.29). Select ON (enabled)

or OFF (disabled).

SUB MENU

Locking files setting (ꢀP.39). Select ON

(locked) or OFF (unlocked).

LOCK

BEEP

System sounds setting. Select ON (enabled)

or OFF (disabled).

FORMAT

EXIT

Recorder formatting (ꢀP.47).

Returns to the MENU.

Press the FF

button or REW

button.

LCD contrast adjustment. Select the level from

1 to 12.

CONTRAST

USB CHARG.

BACKLIGHT

USB charge setting. Select ON (enabled) or

OFF (disabled).

Backlight setting. Select ON (enabled) or OFF

(disabled).

Press the

REC button.

Time/Date setting. Hour, minute, year, month

and day (ꢀP.19).

TIME&DATE

..............................................................................................................................................................

Notes

• If you press the STOP button or FOLDER/MENU button during a menu setup operation, the recorder will stop

and apply the items that were set to that point.

• The recorder will stop if you leave it idle for 3 minutes during a menu setup operation, when a selected item is

not applied.

• You can set the time and date on the recorder from your PC using DSS Player software (ꢀ P.50).

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Learning to Use the Menu

To navigate through the different options in the MENU, use the MENU List flow chart (ꢀ P.37)

and the following steps to modify or change any settings.

Press and hold the FOLDER/MENU button for 1

second or longer.

The menu appears (ꢀ P.37).

Press the FF or REW button to highlight a menu

item you want to modify/change.

3,5

Press the REC button to select that menu item.

The possible options for the menu item will be in view.

2,4

Press the FF or REW button to highlight an option

or setting.

1,6

Press the REC button.

The highlighted option will be selected and the new setting

saved.

Press the FOLDER/MENU button to close the

menu.

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Locking Files (LOCK)

The file lock feature is very useful to protect important data from accidental erase. Locked files

are never erased except when the card is formatted (ꢀ P.47).

Select the file you want to LOCK,

press and hold the FOLDER/MENU

button for 1 second or longer.

The menu appears (ꢀ P.37).

3,5

2,4

Press the FF or REW button until

“LOCK” in SUB MENU flashes on the

display.

LOCK

BEEP

FORMAT

Press the REC button.

The file locking setup process begins.

1,6

Press the FF or REW button to

choose between “ON” and “OFF”.

FOLDER

ON: Locks the file and prevents it from

being edited or erased.

OFF

OFF: Unlocks the file and allows it to be

edited or erased.

a Erase lock indicator

Press the REC button to select the

option.

Press the FOLDER/MENU button to

close the menu.

..............................................................................................................................................................

Notes

• You cannot append, overwrite, or insert recordings into locked files (ꢀ P.23).

• You cannot set index marks in locked files (ꢀ P.40).

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Index Marks

Index marks can be placed in a file during recording or playback to provide a quick and easy to

identify important sections in the file.

Setting an Index Mark

Press the INDEX button during

recording or playback to set an index

AUTHOR

12M05S

I NDEX 08

SET

mark.

An index number appears on the display.

Locating an Index Mark

Hold the FF or REW button while

playing a file.

The recorder stops for 1 second when it

reaches the index mark.

Clearing an Index Mark

Locate the index mark you want to

clear.

Press the ERASE button while the index

number appears for approximately 2

seconds on the display.

The index mark is erased.

AUTHOR

12M05S

I NDEX 08

CLEAR

..............................................................................................................................................................

Notes

• Up to 16 index marks can be set in a file. Attempting to set more index marks will cause “INDEX FULL” to

appear on the display.

• Index marks cannot be set or cleared in a locked file (ꢀ P.39).

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LCD Display Information

Before using the DISPLAY function, it should be programmed to CUSTOM button.

The LCD screen on the recorder can display 7 different formats of information by using the DISPLAY

(CUSTOM) button. This helps review and confirm different recorder settings and file information.

Use the DISPLAY (CUSTOM) button.

The LCD display will switch view every time the DISPLAY

(CUSTOM) button is used.

While in Stop or Playback Mode

When using DISPLAY (CUSTOM) button, the recorder will cycle

through 1 to 7. If there is no file, only 5, 6 will display instead.

7 Current time and date

Shows the current time and

date. (During the playback

operation, the “TIME & DATE”

or the counter appears.)

1 File length

Shows how long a file is.

AUTHOR

00M00S

LENGTH :

2H27M58S

AUTHOR

}

TIME&DATE :

3M16D2005Y

12:00AM

2 Time stamp

6 Work type ID

Shows the year, month,

and date that the file was

recorded.

Shows the selected Work Type

ID.

AUTHOR

00M00S

REC DATE :

3M16D2005Y

AUTHOR

00M00S

WORKTYPE :

SURGICAL

3 Time stamp

Shows the time that the file

was recorded.

5 Memory remaining

Shows the remaining recording

time.

AUTHOR

00M00S

REMAIN :

1H50M12S

00M00S

REC TIME :

3M16D 12:56

4 File comment*

Shows a comment added to

the file. (If there is no

comment, “----” will appears.)

If a comment contains many

characters, it will scroll horizontally

to display the complete comment.

AUTHOR

00M00S

COMMENT :

_ _ _ _

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LCD Display Information

While in Record Mode

1 Recording level meter

2 Remaining memory bars

Displays the remaining time

available for recording in bar

mode and countdown mode.

Displays the sound input

level graphically and the

AUTHOR

remaining time available for

recording in countdown

mode.

00M05S

4H33M07S

25M01S

2H33M25S

While Recording in VCVA Mode

1 VCVA recording level

meter

2 Remaining memory bars

Displays the remaining time

available for recording in bar

mode and countdown mode.

Displays the sound input

AUTHOR

25M01S

level graphically and the

remaining time available for

recording in countdown

mode.

25M01S

2H33M25S

(“STANDBY” appears if the VCVA actuation

level isn’t reached.)

While in Overwrite Record Mode

1 Recording level meter

2 Remaining memory bars

Displays the remaining time

available for recording in bar

mode, and the current time

and length of the file.

Displays the sound input

level graphically, the current

time and the length of the

file.

AUTHOR ID

10M25S

14M00S

While in Insert Record Mode

1 Recording level meter

2 Remaining memory bars

Displays flashing “INSERT

REC”, the remaining time

available for recording in bar

mode, and the current

recording time.

Displays flashing “INSERT

REC”, the sound input level

graphically, and the current

recording time.

AUTHOR ID

AUTHOR

1H25M01S

INSERT REC

I NSERT REC

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Setting Priority Levels

By default, CUSTOM button is programmed with PRIORITY function.

You can set a priority level on each file recorded. You can choose between high (

normal (no indication). The default is normal.

) and

To Set a Priority Level on an Existing File

Select the file.

AUTHOR

00M00S

LENGTH :

27M58S

Press or hold the PRIORITY

(CUSTOM) button to choose the

AUTHOR

priority level.

: High level

No indication: Normal level.

a Priority level indicator

00M00S

LENGTH :

27M58S

To Set a Priority on a New File

Press the NEW button.

A new file is created.

AUTHOR

NEW F I LE

REMA I N:

2H33M12S

Press or hold the PRIORITY

(CUSTOM) button to choose the

priority level.

: High level

No indication: Normal level.

AUTHOR

NEW F I LE

REMA I N:

2H33M12S

..............................................................................................................................................................

Note

Priority level cannot be changed on a locked filed (ꢀ P.39).

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Setting Job Data

To operate the AUTHOR ID setting (when turn on the recorder), the recorder needs to be

additionally set to the dealer option item beforehand.

Every file recorded on the recorder will include the Author ID and Work Type as part of its

header information. To create multiple Author IDs and Work Types on the recorder, use the

bundled DSS Player software to create and upload a Job Data list (list of Author IDs and Work

Types) to the recorder.

By default the Author ID is set to “DS3300”.

Setting an Author ID

Turn ON the recorder.

When more than one Author ID exist

on the recorder, the ID list will be

displayed.

AUTHOR

Press the FF or REW button to

select the Author ID that you

want to assign to the recorder

from the ID list.

Press the REC button to set the

ID.

All recordings made by the author

during the session will include the set

ID as part of the header information.

ID List

ID 1

ID 2

ID 3

ID10

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Setting a Work Type

Press the NEW button while in

STOP mode.

When more than one Work Type ID

exist on the recorder, the Work Type

ID list will display.

WORKTYPE

Press the FF or REW button to

highlight a Work Type from the

Work Type ID list.

Press the REC button to select

the Work Type.

All recordings made with the new Work

Type ID will have the new Work Type

as part of the header information.

Type List

Type 1

Type 2

Type 3

Type 10

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Setting Option Item

The recorder can be programmed with additional user defined fields called Option Items.

Press the NEW button while in

STOP mode.

When programmed into the recorder, the

Option Item ID displays.

Use the alphanumeric characters

set displayed to set the Option Item

PAT I ENT NO

ID.

Characters that can be entered are from 0

to 9, from A to Z, and _.

34567890AB

Entering method

Press the FF/REW button:

Navigate through the character set.

Press the REC button:

Enter the highlighted character and go

on to the next character.

Press and hold the REC button:

Finish entering ID.

Press the ERASE button:

Erase the characters being entered.

If multiple Option Items are programmed

into the recorder, each Option Item ID is

entered in the same way described above.

When entering the final ID is done, the

recorder switches to NEW mode.

..............................................................................................................................................................

Notes

• Each Option Item ID field can accept up to 20 characters maximum.

• If more than one Work Type ID exist on the recorder, the Option Item ID displays after determining the

Work Type.

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Formatting the Card (FORMAT)

Cards that have been used on non-Olympus devices, or cards that are not recognized by the

recorder, must be formatted before they can be used with the recorder. The Olympus xD-

Picture Card delivered with the recorder is preformatted and ready for use.

To familiarize yourself with the formatting process, read the steps below.

Press and hold the FOLDER/MENU

button for 1 second or longer.

The menu appears (ꢀ P.37).

Press the FF or REW button until

“FORMAT” in SUB MENU flashes on

the display.

3,5

FORMAT

2,4

EX I T

CONTRAST

Press the REC button to select

“FORMAT”.

The formatting process is selected.

Press the FF or REW button to

highlight the “START” option.

CANCEL

START

Press the REC button to confirm

“START” selection.

“DATA WILL BE CLEARED” appears for

DATA W I LL

approximately 2 seconds.

BE CLEARED

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Formatting the Card (FORMAT)

Press the FF or REW button again

to highlight the “START” option.

SURE?

CANCEL

START

Press the REC button again to

initiate the formatting process.

Formatting begins and “FORMAT!” flashes

on the display.

FORMAT!

“FORMAT DONE” displays when formatting

ends.

FORMAT

DONE

..............................................................................................................................................................

Notes

• The time required to format cards differs depending on the capacity of cards. For example, formatting

may take about 1 minute for 512 MB card. Do not interrupt the formatting process by opening the card

cover or the battery cover. Doing so will damage the data or card.

• When the card is formatted, all the stored data, including locked files, are erased.

• If an unformatted card is inserted, the recorder automatically displays the format option in the menu.

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Hold

Setting the HOLD switch to the HOLD position.

If you set the recorder to HOLD status by sliding the

HOLD switch in the direction of the arrow, the current

conditions will be preserved, and all buttons and switches

except the HOLD switch will be disabled. This feature is

useful when the recorder has to be carried in a bag or

pocket.

Remember to reset the HOLD switch when

using the recorder.

..............................................................................................................................................................

Notes

• The display will flash if the switch is moved to hold in the stop status. At this time, if any button is pressed

the clock display will flash for about 2 seconds, but will not operate.

• If the switch is moved to hold during playback (or recording), the playback (recording) status will stay and

cannot be operated.

(When playback has ended and the recording has ended due the remaining memory being used up, it will

be in the stop state.)

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DSS Player Software

The DSS Player is a fully featured software tool that provides a simple to use but sophisticated

method of managing your recordings. Some of the features of the DSS Player are:

• Automatic download and backup of recordings from the recorder to a PC.

• Automatic distribution of recordings by e-mail or FTP to transcriptionists or other users.

• Automatic retrieval of typed documents, via e-mail or FTP, linking the document to the recording.

• Allows you to manage and change settings on your recorder.

• Allows you to play and edit recordings on your PC.

• When used with the recorder connected to a PC, direct recording on the PC is possible.

Precautions on using the recorder connected to a PC

G When you are downloading a file from

the recorder or uploading a file to the

recorder, do not remove the USB cable

even if the screen is indicating you can.

Data is still being transferred while the

record/play indicator lamp is blinking.

When removing the USB cable, be sure

to follow the description in ꢀP.56. If the

USB cable is removed before the drive

is stopped, data may not be

successfully transferred.

G If folders or files stored on the recorder

are moved or renamed by using a file

management tool such as Explorer or

Finder, the order of files may be

changed or files may become

unrecognizable.

G Data can be written or uploaded to the

recorder even though the attribute of

the recorder drive is shown as Read-

only by the operating system of the PC.

G As the noise may cause adverse effects

on electronic devices nearby the

recorder, unplug the earphone when

you connect the recorder to a PC.

G On a PC, do not format the drive of the

recorder. Initialization is not successfully

achieved on a PC. For initialization, follow

the instructions in the menu screen of

the recorder (ꢀ P.37).

G Folder (directory) names displayed by

file management tools such as Explorer

attached to Microsoft Windows and

Finder attached to Mac OS are different

from the folder names settable with the

recorder or DSS player.

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Operating Environment

Make sure that your computer meets the operating environment listed below. Please check

with your system administrator or your Olympus Professional Dealer.

PC:

IBM PC/AT compatible PC

PC:

Power Mac G3 233 MHz

class processor or faster

Operating

System:

Microsoft Windows 98/ 98SE/

Me/ 2000 Professional/ XP

Professional, Home Edition

iMac/ iBook/ eMac/ Power

Mac/ PowerBook

(The computer must support

a standard USB port.)

CPU:

Intel Pentium II class 333

MHz processor or faster

(Processor 500 MHz or faster

is recommended)

Operating

System:

Mac OS 9.0-9.2.2/ 10.1-10.3

RAM:

128 MB or more (256 MB or

more is recommended)

RAM:

OS X

128 MB or more (256 MB or

more is recommended)

Hard drive 50 MB or more

space:

OS 9.x

64 MB or more (128 MB or

more is recommended)

Drive:

2x or faster CD-ROM, CD-R,

CD-RW, DVD-ROM drive

Sound card: Creative Labs Sound Blaster

16 or 100% compatible

Hard drive 50 MB or more

space:

sound card

Drive:

2x or faster CD-ROM, CD-R,

CD-RW, DVD-ROM drive

Browser:

Display:

Microsoft Internet Explorer

4.01 SP2 or later

Display:

USB port:

800 x 600 pixels or more, 256

colors or more

800 x 600 pixels or more, 256

colors or more

One or more free ports

USB port:

One or more free ports

Audio I/O

terminals:

Earphone output or speakers

Audio I/O

terminals:

Microphone input and

earphone output or speaker

..............................................................................................................................................................

Notes

• Do not use the recorder as a USB Microphone/Speaker on Windows 98 as computer operation may

become unstable. (Use only with Windows 98SE or later versions of the OS.)

• To use the voice recognition function with the recorder, use Windows 98SE or later versions of the OS (ꢀ P.68-69).

• Macintosh version does not support voice recognition software.

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Installing DSS Player Software

Before you connect your recorder to your PC, you must first install the DSS Player software.

Make sure to exit all running applications, eject the floppy disk if you are using one, and logon as

administrator if you are running Windows 2000/XP (Professional only) or Mac OS X on the network.

Insert Olympus DSS Player CD

into the CD-ROM drive.

The installation program will start

automatically.

If the installation program does not start

automatically, browse your CD-ROM drive

and execute “setup.exe”.

Double-click the CD icon.

Select the folders named “Mac OS 9.x”

and “Mac OS X” and start up your OS.

Double-click the following icon.

Select the folder of which the language

is to be installed, and execute the

installation program in the folder.

The installation Language Selection

dialog box appears.

Select the desired language.

Proceed with the installation

according to the instructions on the

screen.

Enter your name, company name, and

license ID number (serial number).

The license ID number is printed on the

license ID card included inside the recorder

package.

Click the [Next] button. When a confirmation

dialog box appears, click the [Yes] button.

Proceed with the installation

according to the instructions on the

screen.

..............................................................................................................................................................

Note

Never install DSS Player in Mac OS 9.x system, when using DSS Player with Mac OS X. The device

connected when using the classic environment may not be recognized.

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Uninstalling DSS Player Software

Exit DSS Player program.

Exit DSS Player.

Delete the Preferences file.

Delete the [DSS Preference] file in the

following location.

Click the [start] button on the

taskbar.

(OS X)

Select [Add/Remove programs]

from the [Control Panel].

Alist of installed applications is displayed.

Macintosh HD : User : Library : Preferences

(OS 9.x)

Macintosh HD : System Folder : Preferences

Select [Olympus DSS Player Pro],

then click the [Change/Remove]

button.

Delete the Executable file.

Delete the [DSS Player for Mac] (OS 9.x)

/ [DSS Player] (OS X) file in the location

where you installed the file.

Proceed with the uninstallation

according to the instructions on

the screen.

For OS X users, uninstalling has been

completed. For OS 9.x users, proceed to step 4.

Delete the Driver file.

Delete the following files in the following location.

System folder : Function Enhancement

[DSS 10USB Driver]

[DSS 10USB Shim]

[DSS 1USB Driver]

[DSS 1USB Shim]

[DSS FSUSB Driver]

[DSS FSUSB Shim]

[DSS USB Driver]

[DSS USB Shim]

Delete the Help file.

Delete the [DSS Player for Mac Help]

(OS9.x)/ [DSS Player Help] (OS X) file in

the following location.

System folder : Help

..............................................................................................................................................................

Note

Uninstallation does not erase the stored dictation files.

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Using Online Help

For information on the DSS Player usage and features, refer to the online Help.

To start online Help:

• Click the [start] button, then select [All Programs], [Olympus

DSS Player], [Dictation Help].

• While DSS Player is running, select the [Help] menu,

[Contents].

• While DSS Player is running, press F1 on the keyboard.

• While DSS Player is running, select [DSS Player for Mac

Help] (OS 9.x)/ [DSS Player Help] (OS X) from the [Help]

menu.

..............................................................................................................................................................

Note

Online Help is available after the DSS Player is installed.

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Connection to Your PC

Be sure to install the DSS Player software before connecting the recorder to a PC. However, if

you do connect the recorder before or during the software installation, the “Add New Hardware

Wizard” appears. In this case, cancel the wizard by pressing the [Cancel] button in the wizard

screen and then install or continue the installation of DSS Player software.

You can directly connect the recorder’s USB terminal to your PC, or use the cradle included in

the package (desktop holder).

Connecting to Your PC Using the USB

Cable

Turn ON the recorder (ꢀ P.17).

Insert end A of the USB cable to

your PC’s USB port or USB hub.

Make sure the recorder has

stopped before attaching end b

of the USB cable to the terminal

port of the recorder.

If “REMOTE” is displayed on the

recorder, it indicates proper connections.

REMOTE

Once you connect the recorder to your PC, the recorder will

be powered through the USB cable. The batteries and/or

AC adapter will not be in use.

..............................................................................................................................................................

Notes

• NEVER remove the card or disconnect the USB cable while the record/play indicator lamp is flashing. If

you do, the data on the card will get destroyed.

• Some PCs and USB hubs may not supply sufficient power and the recorder fails to connect. Refer to your

PC User’s Manual regarding the USB port or USB hub on your PC.

• When using a USB hub to connect the recorder, always use a self-powered (AC adapter) USB hub.

• Make sure to push the cable connector all the way in. Otherwise, the recorder may not operate properly.

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Connection to Your PC

Disconnecting from Your PC

Click the

on the task bar

located at the lower-right corner

of the screen. Click [Safely

Remove Hardware].

It will read [Stop USB Disk-Drive] for

Windows Me. The drive letter will differ

depending on the PC being used.

Disconnect the USB cable.

Move the icon of the recorder's drive displayed on desktop to trash box by

drag and drop.

Disconnect the USB cable.

Remove the Recorder from the Cradle

To prevent damage or loss of the data, confirm that the recording/playback indicator lamp of

this recorder is not on, and remove this recorder and USB connection cable from the cradle.

..............................................................................................................................................................

Notes

• NEVER remove the card or disconnect the USB cable while the record/play indicator lamp is flashing. If

you do, the data on the card will get destroyed.

• Some PCs and USB hubs may not supply sufficient power and the recorder fails to connect. Refer to your

PC User’s Manual regarding the USB port or USB hub on your PC.

• When using a USB hub to connect the recorder, always use a self-powered (AC adapter) USB hub.

• Make sure to push the cable connector all the way in. Otherwise, the recorder may not operate properly.

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Connecting to Your PC Using the

Cradle

Insert end A of the USB cable to your PC’s USB

port or USB hub.

Connect end b of the USB cable to the cradle.

Turn ON the recorder, then set the recorder in

the cradle.

If “REMOTE” is displayed on recorder, it indicates proper

connection.

..............................................................................................................................................................

Notes

• Never touch the contact points at the bottom of the cradle, as that may cause bad connection.

• With a PC connected, the recorder cannot be operated with the foot switch (RS25/26). When connecting

the recorder to a PC via the cradle, remove the foot switch.

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Running DSS Player

By default, connecting the recorder to your PC, will start the application automatically.

Disabling automatic start

Right-click the Device Detector icon

in the System Tray in the lower right-

hand corner of the screen, then select “Settings startup application”.

Click [DSS Player Pro].

The check mark on [DSS Player Pro] disappears.

Manual start

Start Windows.

Click the [start] button, then select [All

Programs].

All program menu will be displayed.

Select [Olympus DSS Player Pro], then

click [Dictation Module].

..............................................................................................................................................................

Note

If you connect the recorder before installing DSS Player, the “Add New Hardware Wizard” dialog box will

open. If this happens, click [Cancel] to exit the wizard, then install the DSS Player software.

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Start your Macintosh.

Connect the recorder to your PC.

For cable connection instructions, see

“Connecting to Your PC Using the USB

Cable” (ꢀ P.55).

Double-click the [DSS Player for

Mac] (OS 9.x)/[DSS Player] (OS X)

folder.

The DSS Player (for Mac) folder opens.

Double-click DSS Player.

DSS Player for Mac (OS 9.x)/DSS Player

Plus (OS X) launches.

For the OS X users: “The user’s registration

screen” is displayed when first launched.

The user’s registration screen will be

displayed at the time of initial startup.

Please input the serial number.

Please see the seal attached to the CD-

ROM package included with the DSS

Player, for the serial number.

After the input has ended, click [OK] to

complete the registration.

..............................................................................................................................................................

Note

The Mac version DSS Player does not have the automatic start function.

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Window Names

* Main screen is displayed

when DSS Player is started

1 Playback Control Bar

Provides the control buttons to play and stop

dictation files.

3 Device Tree View

Displays the directory structure of the folders

in the recorder.

2 Dictation Tree View

4 Dictation List View

Displays the dictation files in the folder selected

in 2 and 3.

Displays the directory structure of the DSS,

WAVE (Windows only) and AIFF (Macintosh

only)-format files stored on your PC’s hard disk.

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Download Dictation Files from the Recorder

There are 3 download options to transfer dictation files from the recorder to the PC:

• Download Selected Files

Download one or several dictation files to your PC.

• Download Folder X (X is any of the seven folders A to G)

Download all the dictation files in one folder.

• Download All

Download all the dictation files stored on the recorder to your PC.

The following is an explanation of “Download Selected Files”. For explanations of “Download

Folders” and “Download All”, refer to Online Help.

Select the folder.

From the Device Tree View, select the folder that

contains the dictation file you would like to download.

The illustration shows that Folder A is selected.

Select the dictation file.

Select the dictation file you would like to

download from the Dictation List View. To

select more than one file, hold either the

[Ctrl] or [Shift] key and select desired files.

The illustration shows that one dictation

file is selected.

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Download Dictation Files from the Recorder

Download the dictation file.

From the [Download] menu, click

[Download Selected Files].

Download complete.

Do not disconnect the USB cable while

the record/play indicator lamp on the

recorder is flashing. Disconnecting the

USB cable when the recorder indicator

lamp is flashing will result in data loss or

corruption.

You can change the download destination folder

bychangingthefolderpropertiesintheDownload

Tray. Right-click the folder and make the

necessary changes under [Properties].

To change the download options and filename

format, check the [Tools] menu, [Options].

..............................................................................................................................................................

Notes

• NEVER remove the card or disconnect the USB cable while the record/play indicator lamp is flashing. If

you do, the data on the card will get destroyed.

• Depending on the size of the dictation file and your PC, it may take some time to download the files.

• The downloaded files will be stored in the download tray folder that corresponds to the folder in the recorder.

(Example: A dictation file downloaded from Folder A will be stored in download tray A on your PC.)

• If a dictation file already exists on your PC with the same name, date and time recorded, the new file will

not be downloaded.

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Playing a Dictation File

Select the folder.

Select the folder where the dictation

file resides.

Select the dictation file.

Select the dictation file to play from

the Dictation List View.

Play the dictation file.

Click the

(play) button in the

Playback Control Bar or double-click

the file.

Other playback control bar such as Rewind, Fast Forward, Stop, Speed Control, Volume Control,

Time Axis and Index Skip are also available on the Playback Control Bar.

The DSS Player can playback voice through the recorder speaker. The recorder must be

connected to the PC, and the USB Audio feature must be enabled on the recorder. See “USB

Microphone/USB Speaker” (ꢀ P.76).

File Name Format

File names are assigned in the following manner.

DS33 0001.dss

Extension

File number ...... A serial number automatically assigned by the recorder.

Author ID...The ID that has been set on the recorder. The default ID is “DS3300”. The Author ID

can be modified with DSS Player (ꢀ P.66).

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Upload Dictation Files to the Recorder

DSS Player enables you to upload DSS dictation files from your PC to the recorder.

Select the folder.

Select the folder where the dictation file

to upload resides.

Select the dictation file.

Select the dictation file to upload from the

Dictation List View, then select [Download]

menu, then [Upload Files] or click the

icon in the toolbar.

Select the destination upload

folder on the recorder.

When the folder list box appears, select

the folder then click the [OK] button.

Upload complete.

Once the transmission screen closes and

the record/play indicator lamp on the

recorder is NOT, upload is completed.

As a shortcut, you can drag and drop files

from the Dictation List View to the recorder’s

folders displayed in the Device Tree View.

..............................................................................................................................................................

Note

NEVER remove the card or disconnect the USB cable while the record/play indicator lamp is flashing. If you

do, the data on the card will get destroyed.

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Direct Recording/Editing on PC

You can easily record on the PC directly using the recorder and the DSS Player. While the recorder is

connected to the PC with the USB cable, the Remote Dictation window in the DSS Player allows you to

create a new recording or edit an existing recording. The recorder will act as a sophisticated microphone

with the buttons controlling the recording or editing process. See the Online Help for details.

Mac

Recording a new file

Editing existing files

From the DSS Player main window,

click the [File] menu, then select

From the DSS Player main

window, select the file you want

to edit from the Dictation List View.

[New File], or click the

icon.

[Remote Dictation] window appears.

Click the [File] menu, then select

Press the

(record) button in

[Edit File], or click the

icon.

the [Remote Dictation] window or

press the REC button on the

recorder to start recording.

[Remote Dictation] window appears.

Edit the recording using the

recorder buttons.

You can use the mouse connected to your

PC and the Record and Playback controls

to edit recordings.

Press the

(stop) button or

press the STOP button on the

recorder to stop recording.

..............................................................................................................................................................

Notes

• If you open the [Remote Dictation] window while the recorder is connected, the function of the recorder is

changed toAudio device from Storage device automatically. The recorder asAUDIO device is not displayed

as a removable drive on your PC. Closing the [Remote Dictation] window and returning to the main

screen will switch the recorder back to storage class device displayed as a removable drive.

• You cannot edit WAV files.

• For DSS Player for Mac, the editing functions are partially limited.

• The maximum recording time per file is 99 hours.

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Changing User ID (Author ID)

User ID can be uploaded to the recorder using the DSS Player. Up to 10 IDs can be uploaded

to the recorder.

From the main window, click the

[Download] menu, then select [Create &

Send Job Data]. The [Create & Send Job

Data] window appears.

Enter your user ID in the field indicated by the

arrow.

Click the [Transfer] button.

The new user ID will be transferred to the

recorder.

..............................................................................................................................................................

Note

NEVER remove the card or disconnect the USB cable while the record/play indicator lamp is flashing. If you

do, the data on the card will get destroyed.

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Changing a Folder Name

The folders in the software and recorder can be renamed to reflect the type of recording they

will contain. For example, Folder A might be used to store private information and thus be

renamed PRIVATE, while Folder B might be dedicated to holding business information and

thus be renamed BUSINESS.

Changing a folder name in the software

You can change a folder name in the Dictation List View using the [Rename Folder] command

from the [File] menu. A folder name can be up to 20 characters long and cannot use \ /

:*?"<>|.

Changing a folder name in the recorder

Right-click the folder in the Device Tree View to be renamed, select the [Rename Folder]

and input the new folder name.

The name of the folder on the recorder will be updated with the new folder name automatically.

Device Window folder names consist of a string of 8 or fewer alphanumeric characters.

Editing File Comments

You can use your DSS Player to create/edit comments, then transfer them from the PC to the

recorder. You can also edit file comments imported from the recorder to a PC.

Click the [Tools] menu, then select [Edit Comment].

File comments can use up to 100 alphanumerical characters and symbols.

..............................................................................................................................................................

Note

NEVER remove the card or disconnect the USB cable while the record/play indicator lamp is flashing. If you

do, the data on the card will get destroyed.

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Using Voice Recognition Software (Optional)

Audio set up

When using voice recognition software such as IBM ViaVoice with the DSS Player, it is

recommended that you train your voice recognition software first to learn the characteristics of

the speaker’s voice and the recorder’s built-in microphone for maximum accuracy.

Connect the recorder to your PC, and start the DSS Player.

Change the recorder to AUDIO device.

Follow the procedure in P.76 to change the recorder to AUDIO device.

Click the [start] button, select [All Programs], then select [IBM ViaVoice

VoiceCenter].

From the [IBM ViaVoice VoiceCenter],

select [ViaVoice], [Tool], then [Analyze

My Voice]. The ViaVoice User Wizard

window appears.

From the [Device] list box, select

[Olympus DSS File] or [Olympus

WMA File].

Select [Olympus DSS File] or [Olympus

WMA File] in the [Device] list box, then click

the [Next] button.

Click the [Next] button.

The [Audio Setup Wizard] window appears.

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Select a sound card.

When the [Selecting a Sound Card] window

appears, select [USB Audio Device] for

[Input] and follow the instructions on screen.

(Select [Microphone Control (DVR)] for

Windows XP.)

Proceed with the AUDIO Setup

according to the instruction on

screen.

During audio setup, enrollment, please input

voice data from the recorder.

It is recommended that you enroll while in your normal surrounding environment settings.

This will help improve the voice recognition by registering your voice characteristics and your

environment.

..............................................................................................................................................................

Notes

• Windows 98SE or later OS is required when using voice recognition function with the recorder.

• DSS Player for Mac is not compatible with IBM ViaVoice on Macintosh.

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Using Voice Recognition Software (Optional)

Executing Voice Recognition

The DSS Player provides a link in the menu for IBM ViaVoice Voice Recognition software. You

can easily access the menu and initiate voice recognition on any of the DSS file in the Dictation

List View.

Select the folder.

Select the folder containing the

dictation file you want to process with

voice recognition from the Dictation

Tree View.

Select the dictation file.

Select the desired dictation file to

process with voice recognition from

the Dictation List View.

Start of voice recognition.

Click the

icon.

The voice recognition software

window appears and voice recognition

starts.

Noise Canceling Function

Check [Use Noise Cancel] in the [Voice Recognition]

menu to output voice using the noise canceling function

to the voice recognition software.

Check the voice recognition software operating manual

for voice recognition functions such as modifying converted

characters.

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Notes on Recording For Voice Recognition

When recording voice to be

processed with voice recognition, set

up your DSS recorder as follows to

improve recognition accuracy.

Dictation files recorded under the

following conditions cannot be

processed by voice recognition

because their recognition accuracy

rates will be very low.

• Set the microphone sensitivity to “DICT.”

(ꢀ P.27).

• Set the recording mode to “SP”

(ꢀ P.28).

• Set the Variable Control Voice Actuator

(VCVA) to “OFF” (ꢀ P.29).

• A conference or meeting where many

voices are recorded.

• Seminar or lecture where high-level

ambient noise tends to be recorded.

• Register/enroll your voice in the voice

recognition software using the recorder.

• Record in a relatively quiet environment.

• Have the recorder microphone 5 to 10

cm (2 to 4 inches) away from your chin.

• Speak normally.

• It is recommended to use the noise-

cancellation microphone, ME12, when

recording.

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Joining Files

In DSS Player, designated multiple voice files can be joined and one voice file can be created.

Select the folder.

From the Dictation Folder Window, select

the folder which contains the files to be

joined.

Select the voice files.

From the Voice File List Box, select more

than one file to be joined.

Select [Join] from the [Edit] menu.

The dialog to join files will be displayed,

listing the files selected in step 2.

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Set the order of files.

After joined, the playback order of the files

can be changed. Select a file, and move

the file to its appropriate position in the order

using the [Up] and [Down] buttons.

Input File Names.

The file name is created automatically after

joining and also, it enables input optionally.

Press the [Join] button.

The resulting file is saved under the name

specified in step 5, and stored in the

selected folder.

..............................................................................................................................................................

Notes

• If the files to be joined have different recording modes, the mode of the file listed at the top is selected.

• The Joining Files function is not available for the OS 9.x.

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Splitting Files

One designated voice file can be split into the two files in DSS Player.

Select the folder.

Select the folder containing the file to be split

from the Dictation Folder Window.

Select the voice files.

Select one file to split from the Voice File List

Box.

Select [Split] from the [Edit] menu.

The setting dialog of the file to be split will be

displayed.

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Input file name

(File name before

splitting.)

Output file name

(File name after

splitting.)

Split position

(Time axis)

Playback /

Stop button

The display will

change whenever the

button is pressed.

Playback slider

Shows the current playback position

and split position.

Set the split position.

Press the

divided.

button to playback the file, and press the

button in the position to be

Also, the playback slider position in the time axis shows the current playback position, and

also shows the split position (slide the playback slider to the right or left, which enables

moving to the position to be split).

Input File Names.

The file name is created automatically after splitting and also, it enables input optionally.

Press the [Split] button.

The splitting of the file will complete, and the file name designated in procedure 5 will be

saved.

..............................................................................................................................................................

Note

The Splitting Files function is not available for the OS 9.x.

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USB Microphone/USB Speaker

The recorder can be used as a USB speaker or microphone when connected to a PC. If you use the

recorder as a USB speaker, you can output voice through the recorder instead of using the PC speaker.

When used as a microphone, you can record voice on your PC using you favorite application.

Click the

icon in the toolbar to change the recorder to Audio device.

OS X

From the [Tools] menu, select [Change to audio device].

..............................................................................................................................................................

Notes

• USB audio function cannot be used with Windows 98 or Mac OS 9.x. The USB audio function is available

only with Windows 98SE and later versions or Mac OS10.1.5 and later versions of OS.

• For Mac OS, OS10.1.5 or later versions support the USB speaker function only. Mac OS10.2.7 or later

versions support the USB microphone function as well.

• If you switch the recorder to Audio device, the recorder does not function as Storage device, and it is not

displayed as a removable drive.

• The recorder does not work as USB speaker when using the direct recording function with the DSS Player.

When the [Remote Dictation] window opens, the PC speaker will be the output device.

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Sending Dictation Files/Receiving Document Files

DSS Player software can send dictation files to a third party by e-mail or FTP.

This process can be automated by configuring the DSS Player with the recipients profile

information and the sending method.

Setting the E-mail/FTP Service

E-mail/FTP service needs to be set to send/receive files.

When using E-mail and/or FTP to send dictation files attachments and/or retrieve typed

documents, it is important to configure the E-mail/FTP service in the DSS Player to match the

E-mail/FTP program you have configured on your PC. Please consult with you system

administrator if you need help with setting your E-mail/FTP service.

From the DSS Player main window, click the

[Tools] menu, select [Options], then click the

[E-mail/FTP] tab.

Create a profile which specifies the

destination.

A profile must be created for each account to be

connected.

To create a profile, select the sending method, and

click the [Setting] button.

When E-mail is used to send and/or receive files,

select the type of E-mail service used on your system.

Internet E-mail

Select when using E-mail, connecting to POP3 or

SMTP server via internet service provider.

Corporate or Workgroup

Select when using MAPI Compliant services such as Microsoft Exchange, Lotus Notes or

Group Wise. For details on the setting procedure, see P.78.

Select a profile.

When the setting is complete, click the [OK] button to enable the setting.

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Sending Dictation Files/Receiving Document Files

Setting Connection for MAPI Compliant Service

Click the [start] button of Windows OS, select [Settings], then [Control Panel].

The [Control Panel] appears.

Check whether the [Mail] or [Mail and Fax] icon

Panel.

is present in the Control

If the icon exists, the MAPI subsystem has already been installed on your computer. Go to the

“Activating Send Mail Function (Create a Profile)” section in this manual (ꢀ P.82).

If the icon does not exist, install the MAPI subsystem. The MAPI subsystem will be installed

when Microsoft Exchange Client, or Microsoft Outlook is installed.

Microsoft Outlook is included in the Microsoft Office.

Installing MAPI Subsystem

Installing Microsoft Outlook 98

Start the Setup program for Outlook 98.

When the following window appears, select [Other

Mail Applications] and click the [Next] button.

When the following window appears, select

[Corporate or Workgroup] and click the

[Next] button.

Follow the instructions on screen.

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Installing Microsoft Outlook 2000

After installing Outlook 2000, start the

program.

When the following window appears, click the

[Next] button.

Select [Corporate or Workgroup] and

click the [Next] button.

A dialog box for setting up Microsoft

Outlook appears.

This is the wizard for creating a profile. For

information on creating a profile, check step 3

in the “Activating Send Mail Function” (ꢀ P.82).

Installing Microsoft Outlook XP/2003

After installing Outlook XP, double-click

the [Mail] icon in the [Control Panel], and

then click the [Show Profiles…] button.

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Sending Dictation Files/Receiving Document Files

Click the [Add…] button.

Type the profile name and click the [OK]

button.

Select “Add a new e-mail account” and

click the [Next] button.

Select your e-mail server type.

If you are going to use an MAPI compliant

Workgroup system such as Lotus Notes or

Novell GroupWise, select “Additional Server

Types”, click the [Next] button to continue. If you

are going to use an internet standard E-mail

account, select “POP3” server, click the [Next]

button, and skip to step 7.

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If you select “Additional Server Types”,

you will see the following dialog box.

Click the [Next] button and follow the instructions on

the screen, then skip to step 8.

If you select “POP3”, you will see the

following dialog box.

Enter the necessary information and click the

[More Settings…] button.

Click the [Connection] tab in the following dialog

box and make sure the appropriate connection

method is selected.

After the setup is completed, click the

[Tools] menu, select [Options], then click

the [E-mail/FTP] tab. Select the MAPI

profile name you have created.

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Sending Dictation Files/Receiving Document Files

Activating Send Mail Function (Create a Profile)

The Profile is the group of information services to set up the Messaging application. The

information services allow you to access the Mailbox and the Address Book. The Send Mail

function will not work if there is no profile. If the profile exists and has already been used for

sending E-mail, it is not necessary to create a new profile.

Start the DSS Player and click the [Tools] menu, select [Options].

In the Option Setting dialog box, click the [E-mail/FTP] tab and select the

profile name you want to use.

Click the [Setting] button.

The Setup Wizard runs and will list the

messaging applications that comply with

MAPI. For example, if groupware such as

Lotus Notes, Novell GroupWise, or

Microsoft Exchange is installed, these

applications will be listed.

Select [Use the following information

services] and check one application

from the list.

If you want to set up a dialup connection

through an internet service provider, select

[Internet E-mail] in the list. If you want to

set up to use a LAN within your company,

also select [Internet E-mail] in the list.

..............................................................................................................................................................

Note

The Send Mail function does not work with AOL or internet service providers that cannot open

POP3 server addresses.

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Click the [Next] button and follow the instructions on the screen.

When the wizard is complete, it returns to the profile in the Option Setting

dialog box.

Please make sure that the profile name you have created using the Setup Wizard

is displayed in the Option Setting dialog box. If a different profile name is displayed,

switch to the profile you have created.

Setting the Auto-Sending Function

To send downloaded dictation files automatically, follow these steps to set the auto-sending

function. This function can be individually set for the folders in the Dictation Tree View.

From the [Tools] menu, select [Options],

then click the [Send] tab in the Option

dialog box.

Check [Enable auto-sending function].

Select a folder to set the auto-sending

function, and check the check box.

Select the sending method.

Click the [E-mail] button for selecting an E-mail

address.

Click the [FTP] button for selecting an FTP

profile.

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Sending Dictation Files/Receiving Document Files

Setting the E-mail destination

Click the [E-mail] button.

The [E-mail destination] dialog box appears.

Click the [To] button.

The [Select recipients] dialog box appears.

Select the recipient names from the

Address Book.

At least one recipient is required in the [To:->] field.

The [CC:->] and [BCC:->] selections are optional.

Click the [OK] button to finish. If the recipient

information is not present in the Address Book, use

the [New Contact] button to add new contact

information to the Address Book.

Setting the FTP destination

Click the [FTP] button.

The [FTP destination] dialog box appears.

Click the [To] button.

The [FTP Profiles] dialog box appears.

Select a profile from the list.

One profile can be selected. Click the [OK]

button to finish. If the correct profile does not

exist, select the [E-mail/FTP] tab in the Option

dialog box, and add the profile file for the FTP

connection.

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Setting the Document File Retrieve Function

From the [Tools] menu, select [Options], then click the [Receive] tab in the

Option dialog box.

Check the [Use collect back documents

functions] check box.

Select a protocol to be used for receiving

a document file.

If the transmission profile setting is not configured,

configure the setting in reference to P.77.

receive.

When using E-mail to receive a document file, the

application (software) receives the attached file if it is in

the registered file format.

When using FTP to receive a document file, the

application (software) receives the attached file stored in

the folder of destination server if it is in the registered file

format.

Any document file associated with a dictation file sent from a transcriptionist using the DSS

Player Pro Transcription Module Release 4 or later is received regardless of this setting.

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Sending Dictation Files/Receiving Document Files

Sending Dictation Files

Sending Dictation Files Manually

Select the dictation file you want to send from the Dictation List View.

To select more than one file, press and hold either the [Ctrl] or [Shift] key and make your

selection.

Right-click the dictation file, and select [Send File].

Select E-mail or FTP for the sending method.

Confirm the contents of the transmission template, and click the [Send]

button.

Receiving Document Files Manually

In the toolbar, click the [Send/Receive files] icon

According to the profile set, the application establishes a connection to the server and receives

document files. The received document files are saved to the Documents folder in the Dictation

Tree View.

Clicking the [Display Dictations & Documents] icon

in the toolbar displays dictation files and

document files at the same time. By dragging and dropping a document file to a dictation file,

the document file can be associated with the dictation file.

The document file sent as a reply from a user (transcriptionist) who uses the DSS Player Pro

Transcription Module Release 4 or later will be automatically associated with the dictation file

you originally sent to the user.

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Sending/receiving Automatically

You can set the application to make a connection to the server at the certain interval for sending

dictation files and/or receiving document files.

From the [Tools] menu, select [Options], then click the [General] tab in the

Option dialog box.

Check [Auto-send/receive], and enter the time interval of automatic attempts

of sending and receiving.

Set the auto-sending function and the document file retrieve function

according to the instructions on P.83-85 respectively.

Dictation files are stored in the Message folder on the hard disk. If you want to send a dictation

file by attaching it to e-mail, select the file from the Message folder.

The Message folder location can be found by selecting [Options] from the [Download] menu.

Playing Received DSS Files

When sending DSS files to a user who does not have the DSS Player software, the user will

not be able to play the received DSS file. A free DSS Player from Olympus, DSS Player Lite,

can be downloaded from the Olympus website at:

http://www.olympusamerica.com/cpg_section/cpg_downloads.asp

http://olympus-europa.com/consumer/2590_software.cfm

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Using the Recorder as a Reader/Writer

When the recorder is connected to your PC, it will be recognized on your PC as a removable

drive. You can view and access the recorder card from My Computer and download data from

the card to your PC using standard windows copy/move and delete commands. You can also

upload data from the PC to the card in the recorder in the same way.

• In Windows 98/ 98SE, you must have the DSS Player software installed for the recorder to be recognized.

Example: Copying Data from PC to Card Using Explorer or Finder

Start Windows.

Connecting the recorder to your PC.

For connection procedure, refer to “Connecting to Your PC Using the USB Cable” (ꢀ P.55).

Open Windows Explorer or Finder window.

The recorder will appear as a removable drive icon.

Copy data to card.

While the data are being written or copied, the record/play indicator lamp on the recorder

will flash.

..............................................................................................................................................................

Note

NEVER remove the card or disconnect the USB cable while the record/play indicator lamp is flashing. If you

do, the data on the card will get destroyed.

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Alarm Message List

Message

Meaning

Explanation

Action

BATTERY LOW

Low battery

power

Battery power is getting low.

Charge the battery or replace

with new batteries (ꢀ P.13-15).

FILE

IS LOCKED

Erase-locked

Attempt to delete a locked

file.

Unlock the file (ꢀ P.39).

INDEX FULL

Index full

The file is full of index marks Erase index marks that are no

(maximum of 16 marks).

longer required (ꢀ P.40).

FOLDER FULL

Folder full

The folder is full of files

(maximum of 199 files).

Erase unnecessary files (ꢀ P.33).

Maximum number The destination folder

already has the maximum

Erase unnecessary files (ꢀ P.33).

number of files (199).

MEMORY

ERROR

Incompatible card An incompatible card was

inserted.

Insert a compatible card.

MEMORY FULL Zero remaining

The card has no remaining

memory.

Erase files that are no longer

required or insert another card.

memory

FORMAT

ERROR

Formatting error

System error

There was an error while

formatting the card.

Reformat the card (ꢀ P.47).

SYSTEM

ERROR

System error detected in the This is a malfunction. Contact

recorder.

the place of purchase or

Olympus Service Center for

repair.

INSERT CARD

No card

There is no card inserted.

Insert a card (ꢀ P.21).

CARD COVER

IS OPEN

Card cover is

opened

The card cover is not closed. Close the card cover securely

until it click (ꢀ P.21).

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Troubleshooting

Symptom

Probable cause

Action

Nothing appears The batteries are not loaded properly.

Verify polarity is correct (ꢀ P.13-14).

on the display

The batteries are dead.

Charge the battery or replace with

new batteries (ꢀ P.13-15).

The recorder is in power off mode.

The batteries are dead.

Turn the recorder ON (ꢀ P.17).

Won’t start

Turn the recorder ON (ꢀ P.17).

Charge the battery or replace with

new batteries (ꢀ P.13-15).

Unable to record The card does not have enough memory.

Erase unnecessary files or insert

another card (ꢀ P.21, 33).

The card is unformatted.

Format the card (ꢀ P.47).

The maximum number of files has been

reached.

Check another folder.

No playback tone The earphone is connected.

heard

Unplug the earphones to use the

internal speaker.

The VOLUME button is set to 0.

Adjust the VOLUME button.

Unable to erase

The file is locked.

Unlock the file (ꢀ P.39).

Noise heard

The recorder was shaken during recording.

during playback

The recorder was placed near a cell phone

or fluorescent lamp while recording or

during playback.

Move the recorder.

Recording level

too low

The microphone sensitivity is too low.

Set the microphone sensitivity to

CONF mode and try again (ꢀ P.27).

Unable to set

index marks

The maximum number of index marks (16)

has been reached.

Erase unnecessary index marks

(ꢀ P.40).

The file is locked.

Wrong folder.

Unlock the file (ꢀ P.39).

Cannot find the

recorded voice

Switch to the right folder.

Some PCs and USB hubs may not provide

sufficient power.

Turn the USB CHARG. “OFF” in the

recorder’s menu settings (ꢀ P.37).

Cannot connect

to PC

Sometimes a connection cannot be made

with some PCs running Windows XP.

You need to change the PC’s USB

settings. See DSS Player online help

for details (ꢀ P.54).

Cannot connect

to a PC using a

cradle

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Accessories (Optional)

PC Transcription kit: AS-4000

The AS-4000 transcription kit (sold separately) provides you with a PC-footswitch, a headset and DSS

Player Pro Transcription Module for easy transcription of DSS recordings.

xD-Picture cards of 16, 32, 64, 128, 256 and 512 MB: M-XD16/32/64/128/256/512

Olympus CAMEDIA digital camera series xD-Picture Cards can be used.

Headset: E61, E102

Stereo headset for your PC. A helpful tool for PC based transcription.

Monaural binaural earphone: E20

Noise-Cancellation microphone: ME12 (Dictation microphone)

Used to get crisp recordings of your own voice by reducing the effects of ambient noise.

Recommended to improve the accuracy when using voice-recognition software.

External microphone: ME15

A lavalier omnidirectional microphone that clips to clothing. Used to record your own voice or

people near you.

Ni-MH Rechargeable Battery Pack: BR402

High-efficiency rechargeable long life battery.

AC adapter: A511/D-7AC

Connect to the cradle to recharge the Ni-MH battery pack.

Foot switch: RS25/26

Connect to the serial or USB port of your PC for hands-free transcription convenience.

USB Reader/Writer: MAUSB-10 (Dual-Slot xD-Picture Card & SmartMedia)

Allows data to be transferred to and from a PC.

USB Reader/Writer: MAUSB-300 (xD-Picture Card)

Allows data to be transferred to and from a PC.

PC Card adapter: MAPC-10 (xD-Picture Card/SmartMedia)

Allows data to be transferred to and from a PC that has a PC card slot.

Connecting cord: KA333

Use to connect the microphone jack of this unit to a radio or other sound source.

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Specifications

Recording format

DSS (Digital Speech Standard)

Recording media

xD-Picture Card: 16 to 512 MB

Input level –70 dBv

Sampling frequency

External dimensions

110.2 x 50.0 x 17.2 mm

(without protrusions)

Weight

101 g

(Including alkaline batteries)

SP mode: 12 kHz

LP mode: 8 kHz

* Specifications and design are subject to

change without notice.

Overall frequency response

SP mode: 300 to 5,000 Hz

LP mode: 300 to 3,000 Hz

Recording time (32 MB Card)

SP mode: 5 hours 13 minutes

LP mode: 11 hours

* Battery life is measured by Olympus. It

varies greatly according to the type of

batteries used and the conditions of use.

Alkaline battery life

Recording: Approx. 20 hours

Playback: Approx. 12 hours

Ni-MH Rechargeable Battery life

Recording: Approx. 15 hours

Playback: Approx. 10 hours

Speaker

Built-in ø28 mm round dynamic speaker

MIC/EAR jack

ø3.5 mm mini-jack, impedance MIC 2 kΩ,

EAR 8 Ω or more

Maximum working output (3 V DC)

220 mW or more (8 Ω speaker)

Input power requirement

Rated voltage: 3 V

Batteries: Ni-MH Rechargeable Battery

Pack (BR402) or Two AAA

batteries(LR03orR03)orTwoNi-

MH rechargeable batteries

(BR401)

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Technical Assistance and Support

DS-3300 is part of the Olympus Professional Dictation System. Your dealer is trained to troubleshoot

and fix many common problems that you may be having with this system. If you encounter problems

using your DS-3300, we recommend that you contact your Olympus Professional Dealer that

sold you the system. If your dealer cannot fix your problem, please call our technical hotline

number or send an E-mail.

N For customers in the U.S. and Canada

Phone: 1-888-553-4448

E-mail: [email protected]

N For customers in Europe

E-mail : [email protected]

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Shinjuku Monolith, 3-1 Nishi-Shinjuku 2-chome, Shinjuku-ku, Tokyo 163-0914, Japan. Tel. 03-3340-2111

Two Corporate Center Drive, PO BOX 9058 Melville, NY 11747-9058, U.S.A. Tel. 1-800-622-6372

(Premises/Goods delivery) Wendenstrasse 14-18, 20097 Hamburg, Germany. Tel. 040-237730

(Letters) Postfach 10 49 08. 20034 Hamburg. Germany.

2-8 Honduras Street, London EC1Y OTX, United Kingdom, Tel. 020-7253-2772

http://www.olympus.com

For customers in North and South America

Declaration of Conformity

Model Number:

Trade Name:

DS-3300

DIGITAL VOICE RECORDER

Responsible Party: OLYMPUS AMERICA INC.

Address:

2 Corporate Center Drive, PO BOX 9058 Melville, NY 11747-9058, U.S.A.

Telephone Number: 800-622-6372

This device Complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:

(1) This device may not cause harmful interference, and (2) this device must accept any interference

received, including interference that may cause undesired operation.

Tested To Comply

With FCC Standards

FOR HOME OR OFFICE USE

Canadian RFI

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus

as set out in the Radio Interference Regulations of the Canadian Department of Communications.

Cet appareil numérique ne dépasse pas les limites de Catégorie B pour les émissions de bruit radio émanant

d’appareils numériques, tel que prévu dans les Règlements sur l’Interférence Radio du Département

Canadien des Communications.

For customers in Europe

“CE” mark indicates that this product complies with the European requirements for safety, health,

environment and customer protection.

This symbol [crossed-out wheeled bin WEEE Annex IV] indicates separate collection of waste

electrical and electronic equipment in the EU countries. Please use for the disposal of these types

of equipment with the available return and collection systems.

P2-BZ8092-01

Applicable Product : DS-3300, Cradle

AP0503

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