Oki Copier MC160n User Manual
MC160n MFP  
User Guide  
Fax Mode  
59320501  
my.okidata.com  
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Contents  
1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7  
Part Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8  
Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8  
Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9  
2 Control Panel and Configuration Menu . . . . . . . . . . . . . .10  
About the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11  
Control Panel Indicators and Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11  
Fax Mode Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14  
Main Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14  
Entering Fax Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17  
Symbol list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17  
Configuration Menu Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18  
Utility Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23  
MACHINE SETTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24  
ADMIN. MANAGEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25  
DIAL REGISTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29  
FAX TX OPERATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30  
FAX RX OPERATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32  
REPORTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35  
Specifying Settings in the Utility Menu . . . . . . . . . . . . . . . . . . . . . . . . . 36  
General Procedure for Specifying Settings in the Utility Menu . . . . . . . 36  
Memory Reception. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36  
Setting Up the Memory RX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37  
Turning Off the Memory RX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38  
Specifying Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38  
3 Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39  
Basic Fax Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40  
Sending a Fax Using the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40  
Sending a Fax Using the Original Glass . . . . . . . . . . . . . . . . . . . . . . . . 42  
Adjusting the Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44  
Adjusting the Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44  
Adjusting the Scan Density . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45  
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Specifying a Recipient. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45  
Directly Entering a Fax Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46  
Using the Favorite List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46  
Using the Speed Dial Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47  
Using the List Function of the Phone Book . . . . . . . . . . . . . . . . . . . . . . 47  
Using the Search Function of the Phone Book . . . . . . . . . . . . . . . . . . . 48  
Using the Redial Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49  
Specifying Multiple Recipients . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49  
Sending a Fax to Multiple Recipients (Broadcast Transmission). . . . . . 49  
Sending a Fax to Multiple Recipients (Group Dial) . . . . . . . . . . . . . . . . 51  
Sending a Fax at a Specified Time (Timer Transmission) . . . . . . . . . . 52  
Sending a Batch Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53  
Memory Transmission and Direct Transmission . . . . . . . . . . . . . . . . . 54  
Memory Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54  
Direct Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54  
Changing the Transmission Method . . . . . . . . . . . . . . . . . . . . . . . . . . . 54  
Sending a Fax Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55  
Sending a Fax Manually After Using the Telephone . . . . . . . . . . . . . . . 55  
Sending a Fax Manually Using the On Hook Key . . . . . . . . . . . . . . . . . 56  
Sending a Fax to a Combination of Fax Numbers (Chain Dial) . . . . . . 57  
Canceling a Queued Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58  
About the Fax Header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59  
4 Faxing From a Computer (PC-FAX) . . . . . . . . . . . . . . . . . .60  
Sending a Fax Directly From a Computer (PC-FAX). . . . . . . . . . . . . . . 61  
PC-FAX Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61  
Common Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61  
Settings Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61  
Sender Information Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61  
Address Book Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62  
Displaying PC-FAX Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62  
Windows Vista . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62  
Windows XP/Server 2003 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62  
Windows 2000 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62  
Basic PC-FAX Transmissions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63  
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5 Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64  
Receiving Faxes Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65  
Receiving Faxes Manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65  
Forwarding Received Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66  
Printing Received Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66  
Printable Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66  
Adding the Sender’s Information When Printing Faxes . . . . . . . . . . . . . 67  
Method of printing during reception. . . . . . . . . . . . . . . . . . . . . . . . . . 68  
REDUCTION RX: ON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68  
REDUCTION RX: OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70  
REDUCTION RX: CUT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71  
6 Registering Recipients . . . . . . . . . . . . . . . . . . . . . . . . . . . .74  
About the Dial Register Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75  
Favorite List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75  
Registering Destinations in the Favorite List . . . . . . . . . . . . . . . . . . . . . 75  
Deleting Destinations from the Favorite List . . . . . . . . . . . . . . . . . . . . . 76  
Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77  
Registering a Speed Dial Destination . . . . . . . . . . . . . . . . . . . . . . . . . . 77  
Changing/Deleting Speed Dial Information . . . . . . . . . . . . . . . . . . . . . . 78  
Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79  
Registering a Group Dial Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . 79  
Changing/Deleting Group Dial Information . . . . . . . . . . . . . . . . . . . . . . 81  
7 Confirmation Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82  
About the Machine’s Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83  
Checking the Counter for Fax Printing. . . . . . . . . . . . . . . . . . . . . . . . . . 83  
Checking the Counter for Total Scans. . . . . . . . . . . . . . . . . . . . . . . . . . 83  
Checking the Transmission/Reception Result From the Message Win-  
dow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84  
About the Reports and Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84  
Printing the Reports and Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84  
TX RESULT REPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85  
RX RESULT REPORT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85  
ACTIVITY REPORT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86  
MEMORY DATA LIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86  
MEMORY IMAGE PRINT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86  
FAVORITE LIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87  
SPEED DIAL LIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87  
GROUP DIAL LIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87  
5 Contents  
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8 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88  
Problems When Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89  
Problems When Receiving Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91  
Other Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92  
Error Messages on the Message Window . . . . . . . . . . . . . . . . . . . . . . . 93  
A Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95  
Technical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96  
Entering Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97  
Key Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97  
Entering Fax Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98  
Entering Names. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99  
Entering Email Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99  
Changing Input Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100  
Inputting Example . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100  
Correcting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101  
6 Contents  
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1Introduction  
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Part Names  
The parts of the machine referred to throughout this manual are illustrated below.  
Please take some time to become familiar with them.  
Front View  
2-b  
2-c  
2-a  
2-d  
1–Control Panel  
2–Automatic document Feeder (ADF)  
2–a:ADF feed cover  
2–b:Document guide  
2–c:Document feed tray  
2–d:Document output tray  
2–e:Document stopper  
1
ꢀ"  
The ADF may appear as “docu-  
ment cover” in some status and  
error messages.  
2-e  
8
ꢀ"  
Lower the document stopper  
when scanning Legal-size paper  
with the ADF.  
7
3–Dust cover  
4–Tray 1 (Manual feed tray)  
5–Output tray  
6–Extension tray  
7–Original glass  
9
5
8–Original cover pad  
9–Scanner unit  
6
10–USB memory port  
4
3
10  
8 Introduction  
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Rear View  
1–Power switch  
2–Power connection  
3–TEL (telephone) jack  
1
ꢀ"  
This TEL port cannot be used in  
Singapore.  
4–LINE (telephone line) jack  
5–USB port  
3
4
5
2
6–10Base-T/100Base-TX (IEEE 802.3)  
Ethernet Interface port  
6
9 Introduction  
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1Control  
Panel and  
Configuration  
Menu  
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About the Control Panel  
1
2
5
7
6 8 7 9  
11  
12 13 14  
3
4
10  
15 16 17 18  
Control Panel Indicators and Keys  
No.  
Part Name  
Description  
1
Address book  
key  
Displays the information registered in the favorite list,  
speed dial destinations and group dial destinations.  
For details on the favorite list, refer to “Using the Favorite  
List” on page 46. For details on the speed dial  
destinations, refer to “Using the Speed Dial Function” on  
page 47. For details on the group dial destinations, refer  
to “Sending a Fax to Multiple Recipients (Group Dial)” on  
page 51.  
2
3
4
Auto RX  
indicator  
Lights up when the automatic receiving function is  
selected.  
For details, refer to “Receiving Faxes Automatically” on  
page 65.  
Redial/Pause  
key  
Recalls the last number dialed. Inserts a pause when a  
number is dialed.  
For details, refer to “Using the Redial Function” on  
page 49.  
On hook key  
Sends and receives transmissions with the receiver on  
the hook.  
For details, refer to “Sending a Fax Manually Using the  
On Hook Key” on page 56 or “Receiving Faxes  
Manually” on page 65.  
5
Message  
window  
Displays settings, menus, and messages.  
For details, refer to “Fax Mode Screen” on page 14.  
11 Control Panel and Configuration Menu  
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No.  
Part Name  
Description  
6
/
keys  
Moves up and down through menus, options, or choices.  
For details, refer to “Specifying Settings in the Utility  
Menu” on page 36.  
7
/
keys  
Moves left and right through menus, options, or choices.  
For details, refer to “Specifying Settings in the Utility  
Menu” on page 36.  
8
Enter key  
Press to select the setting that is currently displayed.  
For details, refer to “Specifying Settings in the Utility  
Menu” on page 36.  
9
Error indicator  
Back key  
Indicates an error condition.  
For details, refer to “Error Messages on the Message  
Window” on page 93.  
10  
Clears the specified number of copies and entered text.  
Press to return to the previous screen.  
Press to cancel the setting that is currently displayed.  
For details, refer to “Specifying Settings in the Utility  
Menu” on page 36 and “Entering Text” on page 97.  
11  
Keypad  
Enters desired number of copies.  
Enters fax numbers, mail addresses, and names of  
recipients.  
For details on dialing a destination, refer to “Specifying a  
Recipient” on page 45. For details on entering text, refer  
to “Entering Text” on page 97.  
12  
13  
Fax key LED  
Enters Fax mode.  
Lights up in green to indicate that the machine is in Fax  
mode.  
For details, refer to “Fax Mode Screen” on page 14.  
Scan key LED  
Enters Scan mode (Scan to E-mail, Scan to FTP, Scan to  
a shared folder on a computer, Scan to PC, or Scan to  
USB Memory).  
Lights up in green to indicate that the machine is in Scan  
mode.  
For details, refer to the Printer/Copier/Scanner User’s  
Guide on the CD.  
14  
Copy key LED Enters Copy mode.  
Lights up in green to indicate that the machine is in Copy  
mode.  
For details, refer to the Printer/Copier/Scanner User’s  
Guide on the CD.  
12 Control Panel and Configuration Menu  
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No.  
15  
Part Name  
Description  
Start Mono key  
Starts monochrome copying, scanning or faxing.  
For details, refer to “Basic Fax Operation” on page 40 or  
“Receiving Faxes Manually” on page 65.  
16  
Start indicator  
Lights up in blue when copying and fax transmission are  
possible.  
Lights up in orange when copying and fax transmissions  
are not possible, for example, during warm-up or if an  
error has occurred.  
17  
18  
Start (Color) key Starts color copying, scanning or faxing.  
For details, refer to “Basic Fax Operation” on page 40 or  
“Receiving Faxes Manually” on page 65.  
Stop/Reset key Returns the settings to their defaults and stops functions.  
For details, refer to “Basic Fax Operation” on page 40.  
13 Control Panel and Configuration Menu  
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Fax Mode Screen  
Main Screen  
1
2
3
4
No.  
Indication  
Description  
1
Time  
Displays the time currently specified with ADMIN.  
MANAGEMENT/USER SETTING/DATE&TIME in  
the UTILITY menu.  
2
3
Available  
memory  
Indicates the percentage of memory available for  
fax operations.  
Fax settings  
Allows the current settings to be checked and the  
various settings to be changed. For details, refer  
to “Fax settings” on page 15.  
4
Status  
Depending on the situation, the machine status or  
an error message may appear.  
14 Control Panel and Configuration Menu  
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„ Fax settings  
1
2
Press  
/
3
4
Press  
Press  
/
/
5
6
7
No.  
Indication  
Description  
1
Fax quality  
Indicates the fax quality that is selected. For  
details on selecting the fax quality, refer to “FAX  
TX OPERATION” on page 30 and “Adjusting the  
Image Quality” on page 44.  
2
Fax destination Indicates the specified fax destination. For details  
on specifying the destination, refer to “Specifying  
a Recipient” on page 45 and “Specifying Multiple  
Recipients” on page 49.  
ꢀ"  
If no destination has been specified, FAX  
TOappears.  
15 Control Panel and Configuration Menu  
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No.  
Indication  
Description  
3
TIMER TX  
Select this menu item to specify the time when  
the fax is to be sent. For details on specifying  
settings for a timer transmission, refer to “Sending  
a Fax at a Specified Time (Timer Transmission)”  
on page 52.  
4
5
Transmission  
mode  
Indicates the fax transmission mode that is  
selected. For details on the transmission modes,  
refer to “FAX TX OPERATION” on page 30 and  
“Memory Transmission and Direct Transmission”  
on page 54.  
CANCEL  
RESERV.  
Select this menu item to display the list of jobs  
queued for transmission and to delete a job. For  
details, refer to “Canceling a Queued  
Transmission” on page 58.  
ꢀ"  
This menu item does not appear if a  
destination has been specified.  
6
7
UTILITY  
Select this menu item to change the various  
machine settings. For details, refer to “Utility  
Menu” on page 23.  
ꢀ"  
This menu item does not appear if a  
destination has been specified.  
REPORT/  
STATUS  
Select this menu item to view the total number of  
pages printed by this machine and the results of  
fax transmissions/receptions as well as to print  
reports.  
ꢀ"  
This menu item does not appear if a  
destination has been specified.  
16 Control Panel and Configuration Menu  
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Entering Fax Mode  
Before using the Fax function, make sure that the Fax key is lit green. Otherwise,  
press it to enter the Fax mode.  
Pressing the Redial/Pause key or On hook key switches the machine to Fax  
mode when it is in any mode other than Fax mode.  
Symbol list  
Symbol  
Description  
Dialing  
A fax number is being dialed.  
Ringing  
Sending  
Receiving  
The machine is being called.  
The document is being sent.  
A document is being received.  
Number of  
scanning  
The number of scanning document pages  
appears next to the icon.  
document pages  
Tone  
If Pulse is selected as the telephone line type,  
press the key to temporarily change the line  
type to Tone.  
Pause  
A pause is inserted.  
Queued timer  
A document is queued for timer transmission or  
transmission or batch transmission.  
batch  
transmission  
Memory  
A document is queued for memory reception.  
reception  
17 Control Panel and Configuration Menu  
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Configuration Menu Overview  
The menu accessible from the control panel is structured as shown below. Only  
the fax mode items and the items leading to the fax mode items are shown.  
STD/TEXT  
FAX TO  
TIMER TX  
MEMORY TX  
CANCEL RESERV.  
UTILITY  
MACHINE  
SETTING  
TRAY1 PAPER  
SETUP  
ADMIN. MAN-  
AGEMENT  
ADMINISTRATOR NO.  
NETWORK SETTING  
E-MAIL SETTING  
LDAP SETTING  
USB SETTING  
COMM. SETTING  
TONE/PULSE  
LINE MONITOR  
PSTN/PBX  
18 Control Panel and Configuration Menu  
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TEL/FAX MODE  
RBT SIGNAL TIME  
PTT SETTING  
USER SETTING  
DATE&TIME  
DATE FORMAT  
PRESET ZOOM  
USER FAX NUMBER  
USER NAME  
AUTO REDIAL  
NUMBER OF  
REDIAL  
INTERVAL  
COPY SETTING  
DIAL REGISTER  
FAVORITE  
SPEED DIAL  
GROUP DIAL  
DENSITY LEVEL  
FAX TX OPERA-  
TION  
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QUALITY PRIORITY  
DEFAULT TX  
HEADER  
FAX RX OPERA-  
TION  
MEMORY RX MODE  
NO. of RINGS  
REDUCTION RX  
RX PRINT  
RX MODE  
FORWARD  
FOOTER  
SELECT TRAY  
ACTIVITY REPORT  
TX RESULT REPORT  
RX RESULT REPORT  
RESOLUTION  
REPORTING  
SCAN SETTING  
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IMAGE FORMAT  
CODING METHOD  
FILE SIZE  
QUALITY PRIORITY  
DENSITY LEVEL  
REPORT/STATUS  
TOTAL PRINT  
SUPPLIES STA-  
TUS  
TX/RX RESULT  
REPORT  
TX RESULT REPORT  
RX RESULT REPORT  
ACTIVITY REPORT  
MEMORY DATA LIST  
MEMORY IMAGE  
PRINT  
FAVORITE LIST  
SPEED DIAL LIST  
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GROUP DIAL LIST  
UTILITY MAP  
CONFIGURATION  
PAGE  
DEMO PAGE  
ꢀ"  
*1 This appears only when the duplex option has been installed.  
22 Control Panel and Configuration Menu  
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Utility Menu  
The machine settings can be changed according to the desired normal opera-  
tions.  
ꢀ"  
ꢀ"  
All factory default values are shown in bold.  
For details on specifying settings on the Utility Menu, refer to “Specifying  
Settings in the Utility Menu” on page 36.  
ꢀ"  
Machine configuration settings can also be viewed over your network  
using a web browser. Simply enter the machine’s IP address into your  
browser. If you wish to make configuration changes you will need to login  
to administrator mode using the administrator’s password (default is  
sysAdmin).  
ꢀ"  
ꢀ"  
For details on specifying settings for options in the TRAY1 PAPER  
SETUP, COPY SETTING, E-MAIL SETTING and SCAN SETTING menus  
and for some options in the MACHINE SETTING and USER SETTING  
menus, refer to the Printer/Copier/Scanner User’s Guide on the CD.  
For details on specifying settings for options in the NETWORK SETTING,  
refer to the Network Guide at www.okiprintingsolutions.com.  
23 Control Panel and Configuration Menu  
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MACHINE SETTING  
Specify settings related to machine operations and displays by selecting  
MACHINE SETTING in the UTILITY menu.  
Auto Panel Reset  
Energy Save Mode  
LCD Contrast  
KEY SPEED  
For details on specifying settings, refer to the  
Printer/Copier/Scanner User’s Guide on the CD.  
Language  
Buzzer Volume  
Settings  
OFF / LOW / HIGH  
Select the volume of alarms and the beep that  
sounds when a key is pressed.  
Initial Mode  
Settings  
COPY / FAX  
Select the mode that the machine starts up in or  
returns to after the automatic reset.  
TONER OUT STOP  
Setting  
ON / ON(FAX) / OFF  
Select whether or not printing, copying and faxing  
stop when the toner has run out.  
If ON is selected, printing, copying and faxing stop  
when the toner runs out.  
If OFF is selected, printing, copying and faxing  
continues even if toner has run out.  
Printing, copying and faxing can continue, however,  
the printing results are not guaranteed. If printing,  
copying and faxing are continued, the message  
TONER LIFE END/ CHANGE X TONER appears  
and printing stops.  
TONER LOW  
Auto Continue  
Settings  
ON / OFF  
Select whether or not a warning message appears  
when the toner is nearly empty.  
Settings  
ON / OFF  
Select whether to continue or stop printing if a paper  
size error occurs during printing. If ONis selected,  
printing continues, even if a size error occurs. If OFF  
is selected, printing stops if a size error occurs.  
DUPLEX SPEED  
Calibration  
For details on specifying settings, refer to the  
Printer/Copier/Scanner User’s Guide on the CD.  
For details on specifying settings, refer to the  
Printer/Copier/Scanner User’s Guide on the CD.  
24 Control Panel and Configuration Menu  
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ADMIN. MANAGEMENT  
Specify machine administrator settings, such as network settings, by selecting  
ADMIN. MANAGEMENT in the UTILITY menu.  
ꢀ"  
The ADMIN. MANAGEMENT menu is accessible only by the administra-  
tor.  
To display the settings for this menu, select ADMIN. MANAGEMENT, use  
the keypad to type in the 6-digit administrator access code (default:  
000000), and then press the Enter key.  
ADMINISTRATOR NO.  
For details on specifying these settings, refer to  
the Printer/Copier/Scanner User’s Guide on the  
CD.  
NETWORK SETTING  
E-MAIL SETTING  
LDAP SETTING  
USB SETTING  
COMM.  
TONE/PULSE Settings  
TONE / PULSE  
SETTING  
Select the dialing system. If this parameter is  
not correctly set to the type of dialing system  
used, faxes cannot be sent and received.  
Select the correct setting after checking which  
type of dialing system is used by your tele-  
phone line.  
ꢀ"  
If PTT SETTING in the USER SETTING  
menu is set to U.S.A, CANADA or NEW  
ZEALAND, the settings cannot be  
changed.  
LINE  
Settings  
OFF / LOW / HIGH  
MONITOR  
Select the volume of the monitoring sound of  
the transmission signal.  
ꢀ"  
Even when OFF is selected, the  
monitoring sound can be heard when the  
ON HOOK key is pressed.  
PSTN/PBX  
Settings  
PSTN / PBX  
Select whether the connected telephone wiring  
is a public switched telephone network (PSTN)  
or a private branch exchange (PBX).  
For a PBX system, the prefix number (outside  
line access number or extension number) can  
be specified.  
25 Control Panel and Configuration Menu  
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TEL/FAX MODE  
Setting  
OFF/ON  
This is to set whether to automatically switch  
between telephone and fax in receiving when a  
telephone is connected to the machine.  
When it's “ON”, the phone rings for incoming  
calls and the machine automatically receives  
fax.  
When it is “OFF”, the machine returns its answer  
tone to the other side for incoming calls. The  
machine automatically receives fax.  
In order to use this function, “RX MODE” of  
“FAX RX OPERATION” needs to be set to  
“AUTO RX”  
RBT SIGNAL TIME  
Setting  
5 / 10 / 15 / 20 / 25 / 30 / 60 / 90 /  
120 / 150 / 180 / 240 sec.  
This is to set the duration (second)  
while the phone rings.  
This setting is valid only when  
“TEL/FAX MODE” is set to “ON”.  
26 Control Panel and Configuration Menu  
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USER  
SETTING  
PTT SETTING Settings  
ARGENTINA / AUSTRALIA /  
AUSTRIA / BELGIUM / BRAZIL /  
CANADA / CHINA / CZECH /  
DENMARK / EUROPE / FINLAND /  
FRANCE / GERMANY / GREECE /  
HONG KONG/ HUNGARY /  
IRELAND / ITALY / JAPAN /  
KOREA / MALAYSIA / MEXICO /  
THE NETHERLANDS / NEW  
ZEALAND / NORWAY /  
PHILIPPINES / POLAND /  
PORTUGAL / RUSSIA / SAUDI  
ARABIA / SINGAPORE /  
SLOVAKIA / SOUTH AFRICA /  
SPAIN / SWEDEN /  
SWITZERLAND / TAIWAN /  
TURKEY/U.S.A / UNITED  
KINGDOM / VIETNAM  
Select the country where this machine is  
installed.  
DATE&  
TIME  
Settings  
TIME: 00:00-23:59  
(Default: 00:00)  
DATE: ’00/01/01-’99/12/31  
(Default: ’07/01/01)  
ZONE: GMT+12:00-GMT-12:00 (in  
30-minute intervals)  
(Default: GMT+00:00)  
Use the keypad to specify the current date,  
time and time zone. If PTT SETTING is set to  
U.S.A or CANADA, the time changes automati-  
cally for daylight saving time. (Starts: Second  
Sunday of March at 2 a.m.; Ends: First Sunday  
of November at 2 a.m.)  
DATE  
Settings  
MM/DD/YY, DD/MM/YY,  
FORMAT  
YY/MM/DD  
Select the display format for reports and lists.  
PRESET  
ZOOM  
For details on specifying settings, refer to the  
Printer/Copier/Scanner User’s Guide on the  
CD.  
USER FAX  
NUMBER  
Enter your fax number. A maximum of 20 char-  
acters (consisting of numbers, spaces, + and -)  
can be entered. The specified number is  
printed in the header of outgoing faxes.  
The default setting is blank.  
27 Control Panel and Configuration Menu  
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USER  
SETTING  
cont.  
USER NAME Enter your name. A maximum of 32 characters  
can be entered. The specified name is printed  
in the header of outgoing faxes.  
The default setting is blank.  
AUTO REDIAL NUMBER OF Settings  
REDIAL  
1-10 (Default: Depends on PTT  
SETTING)  
Specify the number of times a redial is  
attempted if there is no answer, for example,  
when the line is busy.  
INTERVAL  
Settings  
2-99 min (Default: Depends on  
PTT SETTING)  
Specify the interval between redial attempts.  
28 Control Panel and Configuration Menu  
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DIAL REGISTER  
Register addresses in the favorite list, as speed dial destinations or as group dial  
destinations by selecting DIAL REGISTER in the UTILITY menu.  
FAVORITE  
Speed Dial  
Group Dial  
Frequently specified speed dial destinations and  
group dial destinations can be registered in the  
favorite list. Press the ADDRESS BOOK key, and then  
press the or key to quickly select the desired  
destination.  
A maximum of 20 destinations can be registered in  
the favorite list.  
For details, refer to “Favorite List” on page 75.  
Program speed dial numbers with fax numbers,  
allowing the recipient to be specified easily without  
the need to manually enter the number using the  
keypad.  
A maximum of 220 fax numbers can be  
programmed.  
For details on specifying speed dial numbers, refer  
to “Speed Dialing” on page 77.  
Frequently specified broadcast destinations can be  
registered as a group dial destination. Multiple  
destinations can be recalled simply by specifying the  
group dial number.  
A maximum of 50 destinations can be registered with  
one group.  
With group dial destinations, a maximum of 20  
destinations can specified.  
For details, refer to “Group Dialing” on page 79.  
29 Control Panel and Configuration Menu  
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FAX TX OPERATION  
Specify settings related to fax transmissions by selecting FAX TX OPERATION in  
the UTILITY menu.  
DENSITY LEVEL  
Settings  
(Light)  
(Dark)  
Specify the density for scanning a document.  
To change the density during transmission from the  
default setting specified here, refer to “Adjusting the  
Image Quality” on page 44.  
QUALITY PRIORITY  
Settings  
STD/TEXT, FINE/TEXT, S-FINE/TEXT,  
STD/PHOTO, FINE/PHOTO, S-FINE/  
PHOTO  
Select the default scanning resolution (fax docu-  
ment quality).  
„ STD/TEXT: Select this setting for documents  
containing handwriting or for computer print-  
outs.  
„ FINE/TEXT: Select this setting for documents  
containing small print.  
„ S-FINE/TEXT: Select this setting for docu-  
ments containing small print, such as newspa-  
pers, and documents containing detailed  
illustrations.  
„ STD/PHOTO: Select this setting for photo  
documents containing regular photos.  
„ FINE/PHOTO: Select this setting for photo  
documents containing fine images.  
„ S-FINE/PHOTO: Select this setting for photo  
documents containing finer images.  
To change the resolution during transmission from  
the default setting specified here, refer to “Adjusting  
the Image Quality” on page 44.  
30 Control Panel and Configuration Menu  
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DEFAULT TX  
Settings  
MEMORY TX / DIRECT TX  
Select the desired method for sending documents.  
„ MEMORY TX: With this method, the fax trans-  
mission starts after the entire document is  
scanned and stored in the memory. The total  
number of pages is automatically printed with  
the page number in the header. However, the  
memory may become full if there are many  
pages in the document or if the data is large  
due to the fine image quality (resolution).  
„ DIRECT TX: With this method, the transmis-  
sion is performed in real time in the transmis-  
sion sequence of the destinations. If there are  
many pages in the document, the fax can be  
sent with this method without the memory  
becoming full.  
To change the method for sending documents during  
transmission from the default setting specified here,  
refer to “Memory Transmission and Direct  
Transmission” on page 54.  
Header  
Settings  
OFF / ON  
Select whether or not to print transmission source  
information (date/time of transmission, sender's  
name, sender's fax number, session number and  
page number) for the machine in the transmitted  
document.  
ꢀ"  
If PTT SETTING in the USER SETTING  
menu is set to U.S.A, CANADA and KOREA,  
the settings cannot be changed.  
31 Control Panel and Configuration Menu  
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FAX RX OPERATION  
Specify settings related to fax receptions by selecting FAX RX OPERATION in  
the UTILITY menu.  
Memory RX Mode  
Settings  
OFF / ON  
Select whether to allow (ON) memory reception or  
not (OFF). Select ONnot to print when receiving  
confidential faxes or when no one is around, for  
example, at night. The received documents can be  
stored in memory and printed at a specified time or  
when memory reception is turned off (this function is  
set to OFF).  
A password can be set to specify the starting time or  
ending time of memory reception, or to cancel the  
function. The set starting time and ending time are  
valid every day until memory reception is turned off.  
For details on specifying settings, refer to “Setting  
Up the Memory RX Mode” on page 37.  
No. of RingS  
Reduction RX  
Settings  
1-16 (Default: Depends on PTT  
SETTING)  
Enter the number of rings (between 1 and 16) until  
the machine automatically begins receiving the fax  
when an external telephone is connected.  
Settings  
OFF / ON / CUT  
Select whether documents longer than the current  
paper size are printed reduced, split, or discarded.  
„ ON: The document is printed at a reduced  
size.  
„ OFF: The document is printed at full size and  
split onto multiple pages.  
„ CUT: The document is printed, but any part  
that does not fit within the page is erased. For  
details on the relationship between the length  
of the received document and the document  
that is actually printed, refer to “Printing  
Received Faxes” on page 66.  
32 Control Panel and Configuration Menu  
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RX Print  
Settings  
MEMORY RX / PRINT RX  
Select whether the fax is printed only after all  
document pages have been received or printing  
begins as soon as the first page of the document is  
received.  
„ MEMORY RX: Printing begins after all pages  
have been received.  
„ PRINT RX: Printing begins after the first page  
has been received.  
RX Mode  
Settings  
AUTO RX / MANUAL RX  
Select whether the reception mode is set to  
automatic reception or manual reception.  
„ AUTO RX: Automatically begins receiving the  
fax after the set number of rings.  
„ MANUAL RX: Does not automatically receive  
the fax. Reception begins after making a con-  
nection by picking up the telephone receiver  
or pressing the ON HOOK key, then pressing  
the START key.  
For details on manual reception, refer to “Receiving  
Faxes Manually” on page 65.  
FORWARD  
Settings  
OFF / ON / ON (PRINT)  
Select whether or not to forward received fax  
documents.  
„ OFF: Select this setting to not forward the  
document.  
„ ON: Select this setting to forward the received  
fax document to the specified fax number or  
e-mail address.  
„ ON (PRINT): Select this setting to forward the  
received fax document to the specified fax  
number or e-mail address at the same time  
that the machine prints it.  
For details on specifying settings, refer to “Specifying  
Forwarding Settings” on page 38.  
Footer  
Settings  
OFF / ON  
Select whether or not the reception information (date  
received, number of pages, etc.) is printed at the  
bottom of each received document.  
33 Control Panel and Configuration Menu  
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Select Tray  
Settings  
TRAY1 / TRAY2  
Select which paper tray can be used to supply paper  
when printing received documents or transmission  
reports. A paper tray that cannot be used for  
supplying paper can also be specified.  
ꢀ"  
If an optional lower feeder unit is not installed,  
SELECT TRAY cannot be set.  
34 Control Panel and Configuration Menu  
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REPORTING  
Specify report settings by selecting REPORTING in the UTILITY menu.  
Activity Report  
Settings  
OFF / ON  
After every 60 transmissions/receptions, a report can  
be printed to show the results of the transmissions/  
receptions. Select whether the report is printed  
automatically when the 60th transmission/reception  
is reached.  
TX Result Report  
Settings  
ON / ON(ERROR) / OFF  
Select whether the report showing the result of a  
transmission is printed automatically after the  
transmission is finished.  
„ ON: Prints the report after each transmission.  
„ ON(ERROR): Prints the report after a trans-  
mission only if an error occurred.  
„ OFF: Does not print the report after each  
transmission, even if an error has occurred.  
The transmission result report is normally printed  
after a broadcast transmission.  
RX Result Report  
Settings  
ON / ON(ERROR) / OFF  
Select whether the report showing the result of a  
reception is printed automatically after the reception  
is finished.  
„ ON: Prints the report after each reception.  
„ ON(ERROR): Prints the report after a recep-  
tion only if an error occurred.  
„ OFF: Does not print the report after each  
reception, even if an error has occurred.  
35 Control Panel and Configuration Menu  
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Specifying Settings in the Utility Menu  
General Procedure for Specifying Settings in the Utility  
Menu  
1
2
Press the or key to select UTILITY, and then press the Enter key.  
Press the or key to select the desired menu, and then press the Enter  
key to display the selected menu.  
ꢀ"  
Refer to the menu configuration on page 1-18 to display the desired  
menu.  
3
4
To select a setting, press the  
To enter a setting, use the keypad to type in the number.  
,
,
or key.  
Press the Enter key.  
The setting is applied.  
ꢀ"  
To cancel the settings, press the Back key.  
Memory Reception  
Received faxes can be stored in the memory and printed at a specified time. This  
is convenient, for example, when confidential documents are received.  
Memory reception can be used with the following settings.  
„ Start/end time settings: Not set  
MEMORY RX MODE function is normally set to ON. To print a fax saved in  
memory, set MEMORY RX MODE function to OFF.  
„ Start/end time settings: Set  
Memory reception mode begins and ends at the specified time.  
Example 1: When ON TIME setting is set to 18:00 and OFF TIME setting is  
set to 8:00  
The machine is in memory reception mode from 18:00 to 8:00 and in nor-  
mal reception mode, where faxes are printed after being received, from  
8:00 to 18:00.  
Example 2: When ON TIME setting is set to 12:00 and OFF TIME setting is  
set to 12:00 (the start time and end time are the same)  
MEMORY RX MODE function is normally set to ON; however, faxes  
saved in memory are printed at 12:00.  
36 Control Panel and Configuration Menu  
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Setting Up the Memory RX Mode  
1
Press the or key to select UTILITY, and then press the Enter key.  
ꢀ"  
For details on selecting a menu, refer to “General Procedure for Spec-  
ifying Settings in the Utility Menu” on page 36.  
2
Press the or key to select FAX RX OPERATION, and then press the  
Enter key.  
3
4
5
Check that MEMORY RX MODE is selected, and then press the Enter key.  
Using the or keys, select ON, and then press the Enter key.  
Use the keypad to type in the time when memory reception mode begins, and  
then press the Enter key.  
The ending time input box appears.  
ꢀ"  
To specify no start time, press the key without specifying a time.The pass-  
word input box appears. Continue with step 7.  
6
Use the keypad to type in the time when memory reception mode ends, and  
then press the Enter key.  
The password input box appears.  
7
Enter the password, and then press the Enter key.  
Memory reception mode is set.  
ꢀ"  
ꢀ"  
The password is required for turning off memory reception mode or  
changing the start/end times. Enter a 4-digit number.  
To specify no password, press the Enter key without specifying a pass-  
word.  
37 Control Panel and Configuration Menu  
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Turning Off the Memory RX Mode  
1
Press the or key to select UTILITY, and then press the Enter key.  
ꢀ"  
For details on selecting a menu, refer to “General Procedure for Spec-  
ifying Settings in the Utility Menu” on page 36.  
2
Press the or key to select FAX RX OPERATION, and then press the  
Enter key.  
3
4
Check that MEMORY RX MODE is selected, and then press the Enter key.  
Using the or keys, select OFF, and then press the Enter key.  
The password input box appears.  
ꢀ"  
If no password was specified, memory reception mode is canceled.  
5
Enter the password, and then press the Enter key.  
Memory reception mode is canceled.  
ꢀ"  
If faxes are saved in memory, printing of the faxes begins.  
Specifying Forwarding Settings  
1
Press the or key to select UTILITY, and then press the Enter key.  
ꢀ"  
For details on selecting a menu, refer to “General Procedure for Spec-  
ifying Settings in the Utility Menu” on page 36.  
2
3
Press the or key to select FAX RX OPERATION, and then press the  
Enter key.  
Press the or key to select FORWARD, and then press the Enter key.  
The FORWARD setting appears.  
4
5
Press the or key to select ON or ON (PRINT), and then press the Enter  
key.  
Enter the destination, or select from the speed dial destinations.  
ꢀ"  
ꢀ"  
To select from the speed dial destinations, press the ADDRESS BOOK  
key, type in the speed dial number, and then press the ENTER key.  
An e-mail address can also be specified.  
6
Press the Enter key.  
The forwarding settings are specified.  
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1Sending  
Faxes  
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Basic Fax Operation  
This section contains basic information of fax transmission.  
ꢀ"  
Documents with the following paper sizes can be faxed.  
Maximum size: A4/Letter (when using the original glass)  
Width: 140 to 216 mm  
Length: 148 to 500 mm (when using the ADF)  
Sending a Fax Using the ADF  
If the ADF is used, original documents containing multiple pages can be auto-  
matically scanned.  
ꢀ"  
ꢀ"  
ꢀ"  
Do not load original documents that are bound together, for example, with  
paper clips or staples.  
Do not load more than 35 sheets; otherwise an original document miss-  
feed or damage to the document or machine may occur.  
If the original document is not loaded correctly, it may not be fed in  
straight, or an original document misfeed or damage to the document  
may occur.  
ꢀ"  
Do not open the ADF cover while documents loaded into the ADF are  
being scanned.  
1
Press the Fax key to enter Fax mode.  
ꢀ"  
If the initial mode (UTILITY- MACHINE SETTING- INITIAL MODE) is  
set to FAX, this step can be skipped.  
2
3
Make sure that there is no document on the original glass.  
Put the document into the ADF doc-  
ument feed tray face up.  
4
Adjust the document guides to the document size.  
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5
Adjust the document image quality.  
ꢀ"  
For details on adjusting the document image quality, refer to “Adjusting  
the Image Quality” on page 44.  
6
Specify the fax number of the recipient in one of the following ways:  
– Direct dialing  
– Using the favorite list  
– Using the Speed Dial function  
– Using the Group Dial function  
– Using the Phone Book function  
– Using the Redial/Pause key  
ꢀ"  
For details on specifying the recipient, refer to “Specifying a Recipient” on  
page 45. For details on using the Redial/Pause key, refer to “Using the  
Redial Function” on page 49.  
ꢀ"  
A transmission can also be sent to multiple recipients with the Broadcast  
function. For details on sending a broadcast transmission, refer to “Send-  
ing a Fax to Multiple Recipients (Broadcast Transmission)” on page 49.  
7
Press the Start key.  
The document is scanned, and then the fax is sent.  
ꢀ"  
ꢀ"  
To stop the transmission, press the Stop/Reset key. A message appears,  
requesting confirmation to cancel the setting. Select YES, and then press  
the Enter key.  
If the fax could not be sent (for example, because the line was busy), the  
automatic redial function will try sending the transmission again.  
If the fax could not be sent with the automatic redial function, a TX Result  
Report can be printed. For details, refer to “TX RESULT REPORT” on  
page 85.  
ꢀ"  
ꢀ"  
If you want to cancel a scanned document queued for transmission or a  
fax waiting to be redialed, select CANCEL RESERV.from the menu. For  
details, refer to “Canceling a Queued Transmission” on page 58.  
If memory is nearly full, scanning of the document is stopped and a mes-  
sage appears, allowing you to select whether to start the transmission or  
cancel that transmission job. If the selection is made to cancel the job, the  
pages of the document that have been scanned for that job are deleted. If  
the selection is made to begin the transmission, transmission begins.  
After the scanned pages have been sent, scanning of the document starts  
again.  
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Sending a Fax Using the Original Glass  
1
Press the Fax key to enter Fax mode.  
ꢀ"  
If the initial mode (UTILITY- MACHINE SETTING- INITIAL MODE) is  
set to FAX, this step can be skipped.  
2
Remove all documents from the ADF.  
ꢀ"  
If you are using the original glass to scan, do not load any documents into  
the ADF.  
3
4
Lift to open the ADF cover.  
Place the original document face down on the original glass and align the  
document on the scales above and to the left of the original glass.  
5
Gently close the ADF cover.  
ꢀ"  
Closing it too quickly may cause the document to move on the original  
glass.  
ꢀ"  
Take care not to trap your fingers when closing the ADF cover.  
6
Adjust the document image quality.  
ꢀ"  
For details on adjusting the document image quality, refer to “Adjusting  
the Image Quality” on page 44.  
7
Specify the fax number of the recipient in one of the following ways:  
– Direct dialing  
– Using the favorite list  
– Using the Speed Dial function  
– Using the Group Dial function  
– Using the Phone Book functions  
– Using the Redial/Pause key  
ꢀ"  
For details on specifying the recipient, refer to “Specifying a Recipient” on  
page 45. For details on using the Redial/Pause key, refer to “Using the  
Redial Function” on page 49.  
ꢀ"  
A transmission can also be sent to multiple recipients with the Broadcast  
function. For details on sending a broadcast transmission, refer to “Send-  
ing a Fax to Multiple Recipients (Broadcast Transmission)” on page 49.  
8
9
Press the Start key.  
A screen appears, requesting confirmation of the scanning area.  
To scan the displayed scanning area, press the Enter key. The document is  
scanned.  
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ꢀ"  
To change the displayed scanning area, press the or key, select the  
desired scanning area. Press the Enter key again to start scanning.  
10  
To scan multiple pages from the original glass, check that the message NEXT  
PAGE?appears, replace the document, and then press the Enter key. When  
scanning of the document is finished, press the Start key.  
The document is scanned, and then the fax is sent.  
ꢀ"  
ꢀ"  
To stop the transmission, press the Stop/Reset key. A message appears,  
requesting confirmation to cancel the setting. Select YES, and then press  
the Enter key.  
If the fax could not be sent (for example, because the line was busy), the  
automatic redial function will try sending the transmission again.  
If the fax could not be sent with the automatic redial function, a TX Result  
Report can be printed. For details, refer to “TX RESULT REPORT” on  
page 85.  
ꢀ"  
ꢀ"  
If you want to cancel a scanned document queued for transmission or a  
fax waiting to be redialed, select CANCEL RESERV.from the menu. For  
details, refer to “Canceling a Queued Transmission” on page 58.  
If memory is nearly full, scanning of the document is stopped and a mes-  
sage appears, allowing you to select whether to start the transmission or  
cancel that transmission job. If the selection is made to cancel the job, the  
pages of the document that have been scanned for that job are deleted. If  
the selection is made to begin the transmission, transmission begins.  
After the scanned pages have been sent, scanning of the document starts  
again.  
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Adjusting the Image Quality  
The image quality of a document can be adjusted before it is sent as a fax.  
Adjusting the Resolution  
1
Press the or key to select the current fax image quality, and then press  
the Enter key.  
ꢀ"  
STD/TEXT, FINE/TEXT, S-FINE/TEXT, STD/PHOTO, FINE/PHOTO  
or S-FINE/PHOTO may appear, depending on the setting selected for  
FAX TX OPERATION in the UTILITY menu.  
2
3
Check that QUALITY (ORIGINAL) is selected, and then press the Enter key.  
Press the or key to select the fax resolution, and then press the Enter  
key.  
The resolution is adjusted.  
ꢀ"  
Select the resolution appropriate for the document.  
- STD/TEXT: Select this setting for documents containing handwriting or  
for computer printouts.  
- FINE/TEXT: Select this setting for documents containing small print.  
- S-FINE/TEXT: Select this setting for documents containing small print,  
such as newspapers, and documents containing detailed illustrations.  
- STD/PHOTO: Select this setting for photo documents containing regular  
photos.  
- FINE/PHOTO: Select this setting for photo documents containing fine  
images.  
- S-FINE/PHOTO: Select this setting for photo documents containing finer  
images.  
ꢀ"  
The resolution returns to the default setting after the document is scanned  
with a normal transmission or after transmission after manual transmis-  
sion. The default setting can be changed. This is useful for specifying a  
frequently used resolution setting as the default. For details, refer to “FAX  
TX OPERATION” on page 30.  
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Adjusting the Scan Density  
1
Press the or key to select the current fax image quality, and then press  
the Enter key.  
ꢀ"  
STD/TEXT, FINE/TEXT, S-FINE/TEXT, STD/PHOTO, FINE/PHOTO  
or S-FINE/PHOTOmay appear, depending on the setting selected for  
FAX TX OPERATION function in the UTILITY menu.  
2
3
Press the or key to select DENSITY, and then press the Enter key.  
Press the or key to select the scan density, and then press the Enter key.  
The scan density is adjusted.  
Specifying a Recipient  
The recipients can be specified in any of the following ways.  
„ Direct dialing: Directly type in the fax number.  
„ Using the favorite list: Recall a speed dial destination or group dial destina-  
tion registered on the favorite list.  
„ Using the Speed Dial function: Specify a recipient registered with a speed  
dial.  
„ Using group dial numbers: Recall a registered group dial destination.  
„ Using the phone book functions: List or search for recipients registered as  
speed dial numbers or group dial numbers, and then select a recipient.  
„ Using the Redial/Pause key: Specify the number of the recipient dialed last.  
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Directly Entering a Fax Number  
1
Use the numeric keypad to type in the fax number for the recipient.  
ꢀ"  
The keys that can be used to enter the fax number are: the number keys  
(0 through 9), and #.  
If the Redial/Pause key is pressed while entering the fax number, a  
2.5-second pause is added. A pause appears as Pin the message win-  
dow.  
ꢀ"  
ꢀ"  
If the machine is connected to a PBX line and the prefix number (outside  
line access number) has been specified in the COMM. SETTING, enter  
“#” to dial the outside line access number automatically.  
To erase the entered number, hold down the Back key for about one sec-  
ond, or press the Stop/Reset key.  
2
3
Press the Enter key.  
Press the or key to select FINISH, and then press the Enter key.  
The destination is specified.  
ꢀ"  
To erase the selected destinations, press the Stop/Reset key.  
Using the Favorite List  
If frequently specified speed dial destinations and group dial destinations are  
registered in the favorite list, press the Address book key, and then press the  
or key to quickly select the desired destination.  
ꢀ"  
The destination must have been previously registered on the favorite list.  
For details, refer to “Registering Destinations in the Favorite List” on  
page 75.  
1
Press the Address book key.  
ꢀ"  
The Address book key can be used if the main screen or Can Use  
AddressBook is displayed.  
2
Press the or key to select the desired destination, and then press the  
Enter key.  
ꢀ"  
If a destination was incorrectly selected, press the Back key, press the  
Address book key, and then select the correct destination.  
3
4
When EDIT = Select appears, press the Enter key again.  
Press the or key to select FINISH, and then press the Enter key.  
The destination is specified.  
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ꢀ"  
ꢀ"  
If a group dial destination was selected, multiple destinations are speci-  
fied.  
To erase the selected destinations, press the Stop/Reset key.  
Using the Speed Dial Function  
If a recipient has been registered with a speed dial number, the recipient’s fax  
number can be dialed simply by pressing a speed dial number key.  
ꢀ"  
The recipient must have been registered with a speed dial in advance.  
For details, refer to “Registering a Speed Dial Destination” on page 77.  
1
Press the Address book key 2 times.  
ꢀ"  
The Address book key can be used if the main screen or Can Use  
AddressBook is displayed.  
2
Use the keypad to type in the speed dial number (1-220), and then press the  
Enter key.  
ꢀ"  
ꢀ"  
If a number was incorrectly entered, press the Back key, and then type in  
the correct number of the speed dial destination.  
If the entered speed dial number is not registered with a fax number, the  
message NOT FAX NO.appears. In addition, if the entered speed dial  
number is not registered with a recipient, the message NOT REGIS-  
TERED!appears. Enter a speed dial number registered with a fax num-  
ber.  
3
4
When EDIT=Select appears, press the Enter key again.  
Press the or key to select FINISH, and then press the Enter key.  
The destination is specified.  
ꢀ"  
To erase the selected destinations, press the Stop/Reset key.  
Using the List Function of the Phone Book  
If a recipient is registered with a speed dial number or a group dial number, the  
recipient can be found by using the List or Search function of the phone book.  
Follow the procedure described below to search using the List function of the  
phone book.  
1
Press the Address book key 4 times.  
ꢀ"  
The Address book key can be used if the main screen or Can Use  
AddressBook is displayed.  
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2
3
Check that LISTis selected, and then press the Enter key.  
The list of programmed speed dial numbers and group dial numbers is dis-  
played.  
Press the or key to select the desired destination, and then press the  
Enter key.  
ꢀ"  
If a destination was incorrectly selected, press the Back key, and then  
perform the operation again from step 1.  
4
5
When EDIT=Selectappears, press the Enter key again.  
Press the or key to select FINISH, and then press the Enter key.  
ꢀ"  
To erase the selected destinations, press the Stop/Reset key.  
Using the Search Function of the Phone Book  
If a recipient is registered with a speed dial number or a group dial number, the  
recipient can be found by using the List or Search function of the phone book.  
Follow the procedure described below to search using the Search function of the  
phone book.  
1
Press the Address book key 4 times.  
ꢀ"  
The Address book key can be used if the main screen or Can Use  
AddressBookis displayed.  
2
3
Press the or key to select SEARCH, and then press the Enter key.  
A screen appears, allowing you to enter the text to be searched for.  
Using the keypad, enter the first few characters of the name programmed for  
the desired recipient.  
ꢀ"  
ꢀ"  
Enter the name programmed in the speed dial number or the group dial  
number. For details on entering text, refer to “Entering Text” on page 97.  
Text up to 10 characters long can be entered.  
4
Press the Enter key.  
The number of names beginning with the text entered in step 3 is displayed.  
ꢀ"  
If no names beginning with the entered text are found, NOT FOUNDis dis-  
played.  
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5
Press the or key to select the desired destination, and then press the  
Enter key.  
ꢀ"  
If the desired recipient name does not appear in the search results, press  
the Back key twice to return to the screen allowing you to enter the text to  
be searched for, and then try searching for different text.  
6
7
When EDIT=Selectappears, press the Enter key again.  
Press the or key to select FINISH, and then press the Enter key.  
ꢀ"  
To erase the selected destinations, press the Stop/Reset key.  
Using the Redial Function  
To send a fax to the last number dialed, press the Redial/Pause key to recall the  
fax number.  
1
Press the Redial/Pause key. Check that the desired fax number appears in  
the message window.  
Specifying Multiple Recipients  
A fax can be sent to multiple recipients in a single transmission. There are two  
methods for sending a fax to multiple recipients in a single transmission.  
„ Using group dial function  
„ Using Broadcast function  
Sending a Fax to Multiple Recipients (Broadcast  
Transmission)  
Directly type in multiple destinations, or select from the favorite list, speed dial  
destinations or address book.  
ꢀ"  
ꢀ"  
A maximum of 236 destinations can be specified at one time.  
With the transmission result report, you can check whether the fax was  
sent to all recipients. For details on the transmission result report, refer to  
“Checking the Transmission/Reception Result From the Message Win-  
dow” and “About the Reports and Lists” on page 84.  
1
2
Position the document to be faxed.  
If desired, adjust the image quality.  
ꢀ"  
The document image quality can be adjusted. For details, refer to “Adjust-  
ing the Image Quality” on page 44.  
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3
Specify the fax number of the recipient.  
– Direct dialing: Enter the fax number of the recipient directly using the key-  
pad. Press the Enter key.  
Using the favorite list (including group dial destinations): Press the Address book  
key, press the or key to select the number of the desired speed dial or group  
dial destination, and then press the Enter key. Then, press the Enter key again.  
– Using speed dial numbers: Press the Address book key 2 times, use the  
keypad to type in the number of the desired speed dial destination, and  
then press the Enter key. Then, press the Enter key again.  
– Using group dial numbers: Press the Address book key 3 times, use the  
keypad to type in the number of the desired group dial destination, and  
then press the Enter key. Then, press the Enter key again.  
– Using the address book: Press the Address book key 4 times, and then  
use the List function or Search function to search for the desired destina-  
tion. (For details, refer to “Using the List Function of the Phone Book” on  
page 47 or “Using the Search Function of the Phone Book” on page 48.)  
Then, press the key.  
4
To add a destination, check that ADD is selected, and then press the Enter  
key. Repeat step 3 until all desired destinations are specified.  
– To finish specifying destinations, select FINISH, and then press the Enter  
key.  
– To check the specified destinations, select CHECK/EDIT. After checking  
the destinations, press the Back key.  
„ To delete a destination, press the or key to select the destination to be  
deleted after selecting CHECK/EDITto check the destinations, and then  
press the Stop/Reset key. When a message appears, requesting confirmation  
to delete the destination, select YES, and then press the Enter key to delete  
the destination. After the destination is deleted, press the Back key.  
ꢀ"  
The Address book key can be used if Can Use AddressBook is displayed.  
5
Press the Start key.  
The document is scanned, and then the fax is sent.  
ꢀ"  
To stop the transmission, press the Stop/Reset key. A message appears,  
requesting confirmation to cancel the setting. Select YES, and then press  
the Enter key. If this is done, all selected recipients are cleared.  
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Sending a Fax to Multiple Recipients (Group Dial)  
Multiple destinations can be selected with a group dial destination.  
ꢀ"  
Multiple destinations must have been previously registered with a group  
dial destination. For details, refer to “Registering a Group Dial Destina-  
tion” on page 79.  
1
Press the Address book key 3 times.  
ꢀ"  
The Address book key can be used if the main screen or Can Use  
AddressBook is displayed.  
2
Use the keypad to type in the group dial number (1-20), and then press the  
Enter key.  
ꢀ"  
ꢀ"  
If a number was incorrectly entered, press the Back key, and then type in  
the correct number of the group dial destination.  
If the entered group dial number is not registered with a fax number, the  
message NOT FAX NO.appears. In addition, if the entered group dial  
number is not registered with a recipient, the message NOT REGIS-  
TERED! appears. Enter a group dial number registered with a fax num-  
ber.  
3
4
When EDIT=SELECT appears, press the Enter key again.  
Press the or key to select FINISH, and then press the Enter key.  
ꢀ"  
To erase the selected destinations, press the Stop/Reset key.  
5
Press the Start key.  
The document is scanned, and then the fax is sent.  
ꢀ"  
To stop the transmission, press the Stop/Reset key. A message appears,  
requesting confirmation to cancel the setting. Select YES, and then press  
the Enter key. If this is done, all selected recipients are cleared.  
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Sending a Fax at a Specified Time (Timer  
Transmission)  
A document can be scanned and stored in memory to be sent at a specified time.  
This feature is convenient for sending faxes at discounted calling times.  
ꢀ"  
ꢀ"  
ꢀ"  
When sending multiple documents together to a single destination at a  
specified time, batch transmission is useful since only a single connection  
is required.  
If the machine is not programmed with the current time, the fax cannot be  
sent at the specified time. For details on specifying the time, refer to  
“ADMIN. MANAGEMENT” on page 25.  
Timer transmission can be combined with broadcast transmission.  
1
2
Position the document to be faxed.  
If desired, adjust the image quality.  
ꢀ"  
The document image quality can be adjusted. For details, refer to “Adjust-  
ing the Image Quality” on page 44.  
3
4
Press the or key to select TIMER TX, and then press the ENTER key.  
The TIMER TX SETTING screen appears.  
Using the keypad, enter the desired transmission time, and then press the  
ENTER key.  
ꢀ"  
ꢀ"  
The time is set in the 24-hour format.  
If you want to correct the time, press the BACK key, and then enter the  
correct time.  
5
Specify the fax number of the recipient.  
ꢀ"  
ꢀ"  
Refer to “Specifying a Recipient” on page 45.  
To send a broadcast transmission to multiple destinations, refer to “Send-  
ing a Fax to Multiple Recipients (Broadcast Transmission)” on page 49.  
After all recipients have been specified, press the START key to begin  
scanning. After scanning is finished, the machine with enter a standby  
state.  
ꢀ"  
If the specified speed dial number is registered with batch transmission  
settings, the fax will be sent at the time specified for the batch transmis-  
sion.  
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6
Press the START key to begin scanning, and then the machine enters trans-  
mission standby mode.  
appears in the screen when the machine is in standby mode.  
ꢀ"  
If you want to cancel a timer transmission, select CANCEL RESERV..  
For details, refer to “Canceling a Queued Transmission” on page 58.  
Sending a Batch Transmission  
Multiple documents can be scanned and stored in the memory of this machine to  
be sent together to a single destination at a specified time.  
ꢀ"  
From the UTILITY menu, batch transmission settings (transmission time)  
must have been registered with a speed dial number in advance. For  
details, refer to “Using the Speed Dial Function” on page 47.  
1
2
Position the document to be faxed.  
If desired, adjust the image quality.  
ꢀ"  
For details, refer to “Adjusting the Image Quality” on page 44.  
3
Select destinations for the batch transmission from the favorite list, or specify  
their speed dial number.  
ꢀ"  
ꢀ"  
For details on selecting destinations from the favorite list, refer to “Using  
the Favorite List” on page 46.  
For details on specifying destinations by their speed dial number, refer to  
“Using the Speed Dial Function” on page 47.  
4
Press the START key to begin scanning, and then the machine enters trans-  
mission standby mode.  
appears in the screen when the machine is in standby mode.  
ꢀ"  
To cancel a batch transmission, select CANCEL RESERV.For details,  
refer to “Canceling a Queued Transmission” on page 58.  
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Memory Transmission and Direct  
Transmission  
There are two methods for sending documents with this machine: memory trans-  
mission and direct transmission.  
Memory Transmission  
With this method, the fax transmission starts after the entire document is  
scanned and stored in the memory. The total number of pages is automatically  
printed with the page number in the header. However, the memory may become  
full if there are many pages in the document or if the data is large due to the fine  
image quality (resolution).  
Direct Transmission  
With this method, the transmission is performed in real time in the transmission  
sequence of the destinations. If there are many pages in the document, the fax  
can be sent with this method without the memory becoming full.  
ꢀ"  
ꢀ"  
As a default, MEMORY TX(memory transmission) is selected. The default  
setting can be changed from the UTILITY menu. For details, refer to “FAX  
TX OPERATION” on page 30.  
Direct transmission cannot be used together with duplex (double-sided)  
document transmission.  
Changing the Transmission Method  
The transmission method can be temporarily changed from the default setting.  
1
2
Position the document to be faxed.  
If desired, adjust the image quality.  
ꢀ"  
The document image quality can be adjusted. For details, refer to “Adjust-  
ing the Image Quality” on page 44.  
3
Press the or key to select the current transmission method, and then  
press the ENTER key.  
The TX MODE screen appears.  
ꢀ"  
If memory transmission has been specified as the default, MEMORYTX  
appears. If direct transmission has been specified as the default, DIRECT  
TXappears.  
4
Press the or key to select the desired transmission method, and then  
press the Enter key.  
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5
Specify the fax number of the recipient.  
ꢀ"  
ꢀ"  
Refer to “Specifying a Recipient” on page 45.  
To send a broadcast transmission to multiple destinations, refer to “Send-  
ing a Fax to Multiple Recipients (Broadcast Transmission)” on page 49.  
6
Press the Start key to begin scanning and sending the fax.  
ꢀ"  
To stop the transmission, press the Stop/Reset key. A message appears,  
requesting confirmation to cancel the setting. Select YES, and then press  
theEnter key.  
ꢀ"  
The transmission method returns to the default setting after the document  
is scanned with a normal transmission or after transmission with a manual  
transmission. It is useful if the most frequently used transmission method  
is selected as the default. For details, refer to “FAX TX OPERATION” on  
page 30.  
Sending a Fax Manually  
Sending a Fax Manually After Using the Telephone  
If the machine is connected to a telephone and the same line is used for both  
phoning and faxing, the document can simply be sent after talking with the recip-  
ient over the phone.  
This is useful, for example, if you want to tell the recipient that you are sending a  
fax.  
ꢀ"  
Manual transmission cannot be used together with duplex (double-sided)  
document transmission.  
1
Load the document into the ADF.  
ꢀ"  
When sending a fax manually, load the document into the ADF. An error  
will occur if the document is placed on the original glass.  
ꢀ"  
For details on loading the document into the ADF, refer to “Sending a Fax  
Using the ADF” on page 40.  
2
If desired, adjust the image quality.  
ꢀ"  
The document image quality can be adjusted. For details, refer to “Adjust-  
ing the Image Quality” on page 44.  
3
Pick up the handset and check that the dial tone can be heard.  
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4
Specify the fax number of the recipient by using the telephone to dial the fax  
number.  
ꢀ"  
ꢀ"  
The fax number of the recipient can also specified using the keypad in the  
control panel of this machine.  
If Pulse is selected as the telephone line type, press the key to tempo-  
rarily change the line type to Tone.  
5
After finishing talking on the phone, the recipient should press the necessary  
key to start receiving the fax.  
Once the recipient’s fax machine is ready, a beep is sounded.  
6
7
Press the Start key to begin scanning and sending the fax.  
Replace the handset to its cradle.  
ꢀ"  
To stop the transmission, press the Stop/Reset key. A message appears,  
requesting confirmation to cancel the setting. Select YES, and then press  
theEnter key.  
Sending a Fax Manually Using the ON HOOK Key  
ꢀ"  
Manual transmission cannot be used together with duplex (double-sided)  
document transmission.  
1
Load the document into the ADF.  
ꢀ"  
When sending a fax manually, load the document into the ADF. An error  
will occur if the document is placed on the original glass.  
ꢀ"  
For details on loading the document into the ADF, refer to “Sending a Fax  
Using the ADF” on page 40.  
2
If desired, adjust the image quality.  
ꢀ"  
The document image quality can be adjusted. For details, refer to “Adjust-  
ing the Image Quality” on page 44.  
3
4
Press the On hook key.  
Specify the fax number of the recipient.  
ꢀ"  
The keys for registered destinations can be used even if the On hook key  
has been pressed. For details, refer to “Specifying a Recipient” on  
page 45. (Group dial destinations cannot be specified.)  
ꢀ"  
If Pulse is selected as the telephone line type, press the key to tempo-  
rarily change the line type to Tone.  
56 Sending Faxes  
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5
Press the Start key to begin scanning and sending the fax.  
ꢀ"  
To stop the transmission, press the Stop/Reset key. A message appears,  
requesting confirmation to cancel the setting. Select YES, and then press  
the Enter key.  
Sending a Fax to a Combination of Fax  
Numbers (Chain Dial)  
Multiple fax numbers can be combined to specify the recipients. This is called  
“chain dialing”.  
For example, if the phone number and the extension number of a recipient are  
registered as different speed dial destinations, the fax number of the recipient  
can be specified by combining the two numbers.  
1
2
Position the document to be faxed.  
If desired, adjust the image quality.  
ꢀ"  
The document image quality can be adjusted. For details, refer to “Adjust-  
ing the Image Quality” on page 44.  
3
4
Press the On hook key.  
Directly type in the first number, or select it from the favorite list or speed dial  
destinations.  
ꢀ"  
Refer to “Specifying a Recipient” on page 45.  
5
Directly type in the second number, or select it from the favorite list or speed  
dial destinations.  
6
Press the START key to begin scanning and sending the fax.  
ꢀ"  
To stop the transmission, press the Stop/Reset key. A message appears,  
requesting confirmation to cancel the setting. Select YES, and then press  
the Enter key.  
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Canceling a Queued Transmission  
Of the documents stored in memory and waiting to be sent, a specific document  
can be selected and deleted.  
1
Press the or key to select CANCEL RESERV., and then press the Enter  
key.  
The CANCEL RESERV. screen appears.  
ꢀ"  
If no jobs have been queued in memory, the message NONE appears.  
2
Using the or key, select the job to be deleted.  
ꢀ"  
The following types of job are displayed.  
– MEMORY: Normal transmission queued in memory  
– BROADCAST: Broadcast transmission  
– TIMER TX: Timer transmission (fax)  
– FORWARD: Forwarding transmission  
ꢀ"  
To check the recipients for the currently displayed broadcast transmission  
job, press the key. After checking, press the Back key to return to the  
previous screen.  
3
4
Press the Enter key.  
A message requesting confirmation to delete the job appears.  
Check that YES is selected, and then press the Enter key.  
The job is deleted.  
58 Sending Faxes  
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About the Fax Header  
If transmission source information is set in Header setting to be printed, informa-  
tion such as the sender’s name, fax number, transmission date/time, session  
number and page number can be printed by the recipient.  
The following items are in the header.  
Element  
Description  
Transmission date/time Shows the date/time that the fax was sent. The  
time is indicated in the 24-hour format.  
Fax number  
Shows the sender’s fax number.  
Shows the sender’s name.  
Sender’s name  
Session number  
Shows the session number used to manage the  
sent fax.  
Page number  
Shows the page number.  
Shown as page number/total number of pages.  
ꢀ"  
With a transmission using the telephone or  
the On hook key or with a direct transmis-  
sion, multiple pages are not shown.  
ꢀ"  
To print the header, specify the transmission source settings with ADMIN.  
MANAGEMENT/USER SETTING in the UTILITY menu, and then set FAX  
TX OPERATION/HEADER to ON. For details refer to “FAX TX OPERA-  
TION” on page 30.  
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1Faxing From  
a Computer  
(PC-FAX)  
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Sending a Fax Directly From a Computer  
(PC-FAX)  
A fax can be sent directly from a computer through USB or Network, instead of  
the computer document being printed, then loaded to be faxed.  
ꢀ"  
ꢀ"  
In order to perform a PC-FAX operation, the fax driver must be installed.  
The fax driver is not compatible with IPP (Internet Printing Protocol).  
PC-FAX Settings  
Common Buttons  
The buttons described below appear on each tab.  
„ OK: Click to exit the Printing Preferences dialog box, saving any changes  
made.  
„ Cancel: Click to exit the Printing Preferences dialog box without saving any  
changes made.  
„ Apply: Click to save all changes without exiting the Printing Preferences dia-  
log box.  
„ Help: Click to view the help.  
Settings Tab  
The Settings tab allows you to  
„ Specify the paper size  
„ Specify the paper orientation  
„ Specify the resolution  
Sender Information Tab  
The Sender Information tab allows you to  
„ Enter sender information (for example, the sender name and sender fax num-  
ber)  
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Address Book Tab  
The Address Book tab allows you to  
„ Register frequently used destinations  
„ Register multiple frequently used destinations  
„ Edit/delete recipient information  
„ Import/export recipient information  
Displaying PC-FAX Settings  
Windows Vista  
1
2
From the Start menu, select Control Panel, and then click Hardware and  
Sound to select Printers.  
Right-click the MC160 (FAX) printer icon, and then select Printing  
Preferences.  
Windows XP/Server 2003  
1
2
From the Start menu, select Printers and Faxes to display the Printers and  
Faxes folder.  
Right-click the MC160 (FAX) printer icon, and then select Printing  
Preferences.  
Windows 2000  
1
2
From the Start menu, select Settings, and then select Printers to display the  
Printers folder.  
Right-click the MC160 (FAX) printer icon, and then select Printing  
Preferences.  
62 Faxing From a Computer (PC-FAX)  
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Basic PC-FAX Transmissions  
1
Click Print in the menu of the document to be faxed.  
A dialog box appears, allowing you to specify the print settings.  
2
3
Select MC160 (FAX) as the printer.  
Click the Print button.  
The Destination Settings dialog box appears.  
ꢀ"  
The names of buttons that appear differ depending on the application.  
4
In the Destination Settings tab, specify the destination.  
– When directly typing in the fax number of the recipient, enter the informa-  
tion in the Name and Fax Number boxes under User/Group List.  
– When selecting the recipient fax number from the address book, click the  
desired recipient in the list.  
5
Click the > button.  
The recipient moves under Destination List.  
ꢀ"  
ꢀ"  
The fax will be sent to all destinations displayed under Destination List.  
To remove a destination from under Destination List, click the < button.  
6
7
8
Click the Cover Sheet tab.  
Under Select Cover Sheet, select the desired cover page format.  
If Select Cover Sheet is set to any setting other than No Cover Sheet,  
settings can be specified for the following.  
– To insert an image in the cover page, select the Insert Image check box,  
and then specify settings for the following.  
•
•
•
Zoom: Specify the size of the image.  
X: Specify the horizontal position of the image.  
Y: Specify the vertical position of the image.  
– Under Cover Sheet Information, select the information to be printed on  
the cover page.  
•
Subject: A subject can be printed on the fax. Type the subject in the  
text box.  
•
•
Destination List: The recipient of the fax transmission can be printed.  
Sender: The information for the sender of the fax can be printed. The  
PC-FAX settings specified on the Sender Information tab are printed.  
Click the Edit button to change the information in the dialog box that  
appears.  
•
Date/Time: The date and time of the fax transmission can be printed.  
9
Click the OK button.  
The PC-FAX transmission is sent.  
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1Receiving  
Faxes  
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Receiving Faxes Automatically  
ꢀ"  
When the machine is turned off, faxes cannot be received. Therefore, be  
sure to leave the machine turned on.  
ꢀ"  
To print a received fax, change the paper type to PLAIN PAPER and the  
paper size to A4, LEGAL 14, LETTER or LEGAL 13.5.  
If the RX Mode parameter on the FAX RX OPERATION menu is set to AUTO RX,  
no special operation is needed in order to receive the fax. Reception begins after  
the specified number of rings.  
ꢀ"  
ꢀ"  
If the RX Mode parameter on the FAX RX OPERATION menu is set MAN-  
UAL RX, the fax is not received automatically. For details, refer to “FAX  
RX OPERATION” on page 32.  
If MEMORY RX MODE function is set to ON, printing does not begin auto-  
matically after the fax is received. A received document is saved in mem-  
ory and is printed at the time specified for MEMORY RX MODE function.  
In addition, if MEMORY RX MODE function is set to OFF, the fax is  
printed. For details on MEMORY RX MODE function in the UTILITY  
menu, refer to “FAX RX OPERATION” on page 32. For details on specify-  
ing the settings for MEMORY RX MODE function, refer to “Setting Up the  
Memory RX Mode” on page 37.  
ꢀ"  
This machine does not support polling reception.  
Receiving Faxes Manually  
ꢀ"  
When the machine is turned off, faxes cannot be received. Therefore, be  
sure to leave the machine turned on.  
ꢀ"  
To print a received fax, change the paper type to PLAIN PAPER and the  
paper size to A4, LEGAL 14, LETTER or LEGAL 13.5.  
If a telephone is connected to this machine and the same line is used for phoning  
and faxing, the fax can be received after picking up the handset.  
1
After the telephone rings, pick up the handset.  
ꢀ"  
If RX MODE setting on the FAX RX OPERATION menu is set to MANUAL  
RX, the machine will continue ringing whether the call is being received  
from a fax machine or a telephone.  
65 Receiving Faxes  
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2
Press the Start key.  
The machine starts receiving the fax.  
ꢀ"  
ꢀ"  
ꢀ"  
If the machine is in any mode other than Fax mode, press the Fax key to  
enter Fax mode before pressing the Start key.  
After completing the telephone conversation, press the Start key to begin  
receiving the fax.  
If the handset is picked up and the call is being received from a fax  
machine, press the Start key to begin receiving the fax.  
3
Replace the handset to its cradle.  
Forwarding Received Faxes  
With forwarding, the received document is sent to the destination specified with  
this machine.  
A fax number or e-mail address can be specified as the forwarding destination.  
ꢀ"  
For details on specifying the forwarding destination, refer to “Specifying  
Forwarding Settings” on page 38.  
Printing Received Faxes  
Printable Area  
The printable area on all media sizes is  
up to 4.0 mm (0.157") from the edges of  
the media.  
a
a
a
a
Each media size has a specific print-  
able area (the maximum area on which  
the machine can print clearly and with-  
out distortion).  
Printable  
Area  
a=4.0 mm (0.157")  
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This area is subject to both hardware limits (the physical media size and the mar-  
gins required by the machine ) and software constraints (the amount of memory  
available for the full-page frame buffer). The printable area for all media sizes is  
the page size minus 4.0mm (0.157") from all edges of the media.  
ꢀ"  
When printing in color on legal-size media, the bottom margin is 16.0mm  
(0.63").  
Adding the Sender’s Information When Printing Faxes  
If FOOTER setting in the Utility menu is set to ON, information such as the  
sender’s fax number, reception date/time, session number and page number can  
be printed 4.0mm (0.157") from the bottom edge of the fax that is received and  
printed.  
The following items appear in the footer.  
Item  
Description  
This machine’s fax num- Shows the fax number specified for this machine  
ber  
with ADMIN. MANAGEMENT/USER SETTING in  
the UTILITY menu.  
Reception date/time  
Shows the date/time that the fax was received.  
The time is indicated in the 24-hour format.  
Sender’s fax number  
Session number  
Shows the sender’s fax number.  
Shows the session number used to manage the  
received fax.  
Page number  
Shows the page number.  
ꢀ"  
To print the footer, set FAX RX OPERATION/FOOTER to ON. For details  
refer to “FAX RX OPERATION” on page 32.  
67 Receiving Faxes  
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Method of printing during reception  
The relationship between the length of the received document and the document  
that is actually printed is shown below.  
The document is printed differently depending on the setting selected for the  
REDUCTION RX parameter on the FAX RX OPERATION menu.  
REDUCTION RX: ON  
ꢀ"  
Images are only reduced in the vertical direction.  
Recording Footer Length of received Printing  
paper size  
image, mm  
Less than 289  
290 – 313  
A4  
OFF  
1 page with 100%  
1 page with (289/image length)%  
reduction  
314 – 570  
571 – 851  
852 -  
Divide into 2 pages with 100%  
Divide into 3 pages with 100%  
Divide into 4 pages with 100%….  
1 page with 100%  
ON  
Less than 285  
286 – 309  
1 page with (285/image length)%  
reduction  
310 – 562  
563 – 839  
840 -  
Divide into 2 pages with 100%  
Divide into 3 pages with 100%  
Divide into 4 pages with 100%…  
1 page with 100%  
Letter  
OFF  
Less than 271  
272 – 295  
1 page with (271/image length)%  
reduction  
296 – 534  
535 – 797  
798 -  
Divide into 2 pages with 100%  
Divide into 3 pages with 100%  
Divide into 4 pages with 100%….  
1 page with 100%  
ON  
Less than 267  
268 – 291  
1 page with (267/image length)%  
reduction  
292 – 526  
527 – 785  
786 -  
Divide into 2 pages with 100%  
Divide into 3 pages or more  
Divide into 4 pages with 100%….  
68 Receiving Faxes  
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Recording Footer Length of received Printing  
paper size  
image, mm  
Less than 348  
349 – 371  
Legal 14  
OFF  
1 page with 100%  
1 page with (347/image length)%  
reduction  
372 – 688  
689 – 1028  
1029 -  
Divide into 2 pages with 100%  
Divide into 3 pages with 100%  
Divide into 4 pages with 100%….  
1 page with 100%  
ON  
Less than 344  
345 – 367  
1 page with (343/image length)%  
reduction  
368 – 680  
681 – 1016  
1017 -  
Divide into 2 pages with 100%  
Divide into 3 pages with 100%  
Divide into 4 pages with 100%….  
1 page with 100%  
LEGAL 13.5 OFF  
Less than 335  
336 – 359  
1 page with (335/image length)%  
reduction  
360 – 662  
663 – 989  
990 -  
Divide into 2 pages with 100%  
Divide into 3 pages with 100%  
Divide into 4 pages with 100%….  
1 page with 100%  
ON  
Less than 331  
332 – 355  
1 page with (331/image length)%  
reduction  
356 – 654  
655 – 977  
978  
Divide into 2 pages with 100%  
Divide into 3 pages with 100%  
Divide into 4 pages with 100%….  
69 Receiving Faxes  
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REDUCTION RX: OFF  
Recording Footer Length of received Printing  
paper size  
image, mm  
Less than 289  
290 – 570  
571 – 851  
852 -  
A4  
OFF  
ON  
1 page  
Divide into 2 pages  
Divide into 3 pages  
Divide into 4 pages or more  
1 page  
Less than 285  
286 – 562  
563 – 839  
840 -  
Divide into 2 pages  
Divide into 3 pages  
Divide into 4 pages or more  
1 page  
Letter  
OFF  
ON  
Less than 271  
272 – 534  
535 – 797  
798 -  
Divide into 2 pages  
Divide into 3 pages  
Divide into 4 pages or more  
1 page  
Less than 267  
268 – 526  
527 – 785  
786 -  
Divide into 2 pages  
Divide into 3 pages  
Divide into 4 pages or more  
1 page  
Legal 14  
OFF  
ON  
Less than 348  
349 – 688  
689 – 1028  
1029 -  
Divide into 2 pages  
Divide into 3 pages  
Divide into 4 pages or more  
1 page  
Less than 344  
345 – 680  
681 – 1016  
1017 -  
Divide into 2 pages  
Divide into 3 pages  
Divide into 4 pages or more  
70 Receiving Faxes  
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Recording Footer Length of received Printing  
paper size  
image, mm  
Less than 335  
356 – 662  
663 – 989  
990 -  
LEGAL 13.5 OFF  
1 page  
Divide into 2 pages  
Divide into 3 pages  
Divide into 4 pages or more  
1 page  
ON  
Less than 331  
332 – 654  
655 – 977  
978 -  
Divide into 2 pages  
Divide into 3 pages  
Divide into 4 pages or more  
REDUCTION RX: CUT  
ꢀ"  
If an image does not fit within a page, any part of the image exceeding  
24mm is cut off and printed on the next page.  
Recording Footer Length of received Printing  
paper size  
image, mm  
Less than 289  
290 – 313  
A4  
OFF  
1 page  
Print into 1 page. 1-24mm of end  
is cut.  
314 – 570  
571 – 594  
Divide into 2 pages  
Divide into 2 pages. 1-24mm of  
end is cut.  
595 – 851  
852 -  
Divide into 3 pages  
Divide into 3 pages....  
1 page  
ON  
Less than 285  
286 – 309  
Print into 1 page. 1-24mm of end  
is cut.  
310 – 562  
563 – 586  
Divide into 2 pages  
Divide into 2 pages. 1-24mm of  
end is cut.  
587 – 839  
840 -  
Divide into 3 pages  
Divide into 3 pages....  
71 Receiving Faxes  
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Recording Footer Length of received Printing  
paper size  
image, mm  
Less than 271  
272 – 295  
Letter  
OFF  
1 page  
Print into 1 page. 1-24mm of end  
is cut.  
296 – 534  
535 – 558  
Divide into 2 pages  
Divide into 2 pages. 1-24mm of  
end is cut.  
559 – 797  
798 -  
Divide into 3 pages  
Divide into 3 pages....  
1 page  
ON  
Less than 267  
268 – 291  
Print into 1 page. 1-24mm of end  
is cut.  
292 – 526  
527 – 550  
Divide into 2 pages  
Divide into 2 pages. 1-24mm of  
end is cut.  
551 – 785  
786 -  
Divide into 3 pages  
Divide into 3 pages....  
1 page  
Legal 14  
OFF  
Less than 348  
349 – 371  
Print into 1 page. 1-24mm of end  
is cut.  
372 – 688  
689 – 712  
Divide into 2 pages  
Divide into 2 pages. 1-24mm of  
end is cut.  
713 – 1028  
1029 -  
Divide into 3 pages  
Divide into 3 pages....  
1 page  
ON  
Less than 344  
345 – 368  
Print into 1 page. 1-24mm of end  
is cut.  
369 – 680  
681 – 704  
Divide into 2 pages  
Divide into 2 pages. 1-24mm of  
end is cut.  
705 – 1016  
1017 -  
Divide into 3 pages  
Divide into 3 pages....  
72 Receiving Faxes  
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Recording Footer Length of received Printing  
paper size  
image, mm  
Less than 335  
336 – 359  
LEGAL 13.5 OFF  
1 page  
Print into 1 page. 1-24mm of end  
is cut.  
360 – 662  
663 – 686  
Divide into 2 pages  
Divide into 2 pages. 1-24mm of  
end is cut.  
687 – 989  
990 -  
Divide into 3 pages  
Divide into 3 pages....  
1 page  
ON  
Less than 331  
332 – 355  
Print into 1 page. 1-24mm of end  
is cut.  
356 –654  
655 – 678  
Divide into 2 pages  
Divide into 2 pages. 1-24mm of  
end is cut.  
679 – 977  
978 -  
Divide into 3 pages  
Divide into 3 pages....  
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1Registering  
Recipients  
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About the Dial Register Function  
Frequently used fax numbers can be registered with the DIAL REGISTER func-  
tion so that the fax number can be easily accessed. In addition, this reduces  
input errors.  
The following registration methods are available:  
„ Favorite: Frequently used speed dial and group dial destinations can be  
registered on the favorite list to allow the fax number to quickly be recalled.  
For details on registering destinations, refer to “Favorite List” on page 75.  
„ Speed Dial: Fax numbers can be registered as speed dial destinations. When  
sending a fax transmission, type in the speed dial number to recall the fax  
number. For details on registering destinations, refer to “Speed Dialing” on  
page 77.  
„ Group Dial: Multiple destinations can be registered together as a group dial  
destination. When sending a fax transmission, type in the group dial number  
to recall fax numbers for a broadcast transmission. For details on registering  
destinations, refer to “Group Dialing” on page 79.  
ꢀ"  
When registering destinations as speed dial or group dial destinations,  
use the Search function to search for the recipients. For details on using  
the Search Function, refer to “Using the List Function of the Phone Book”  
on page 47 and “Using the Search Function of the Phone Book” on  
page 48.  
Favorite List  
Registering Destinations in the Favorite List  
Frequently used speed dial and group dial destinations can be registered on the  
favorite list to allow the fax number to quickly be recalled. A maximum of 20 des-  
tinations can be registered on the favorite list.  
ꢀ"  
Before registering destinations in the favorite list, register them as speed  
dial or group dial destinations.  
1
Press the or key to select UTILITY, and then press the Enter key.  
ꢀ"  
For details on selecting a menu, refer to “General Procedure for Specify-  
ing Settings in the Utility Menu” on page 36.  
2
3
Press the or key to select DIAL REGISTER, and then press theEnter key.  
Check that FAVORITE is selected, and then press the Enter key.  
The FAVORITE screen appears.  
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ꢀ"  
When registering the first destination in the favorite list, continue with step  
5.  
4
5
Check that ADD is selected, and then press the Enter key.  
Type in the speed dial number (1-220), and then press the Enter key.  
– To program a group dial number, press the Address book key, type in the  
group dial number (1-20), and then press theEnter key.  
ꢀ"  
ꢀ"  
If a destination is already registered in the favorite list, select ADD, and  
then press the Enter key to display a screen for entering the speed dial  
number.  
For details on entering/editing text and the characters that can be  
entered, refer to “Entering Text” on page 97.  
6
7
Press the Enter key again.  
Press the or key to select FINISH, and then press the Enter key.  
– To add another destination to the favorite list, select ADD, press the  
Enter key, and then repeat steps 4 through 6.  
The destination is registered in the favorite list.  
ꢀ"  
To return to the Fax mode screen, continue pressing the Back key until  
the Fax mode screen appears, or press the Stop/Reset key.  
Deleting Destinations from the Favorite List  
A destination registered in the favorite list can be deleted.  
1
Press the or key to select UTILITY, and then press the Enter key.  
ꢀ"  
For details on selecting a menu, refer to “General Procedure for Specify-  
ing Settings in the Utility Menu” on page 36.  
2
3
Press the or key to select DIAL REGISTER, and then press the Enter  
key.  
Check that FAVORITE is selected, and then press the Enter key.  
The FAVORITE screen appears.  
4
5
Press the or key to select CHECK/EDIT, and then press the Enter key.  
Press the or key to select the destination to be deleted, and then press  
the Stop/Reset key.  
6
Check that YES is selected, and then press the Enter key.  
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7
Press the Back key.  
To delete another destination, repeat the procedure from step 5.  
ꢀ"  
8
Press the or key to select FINISH, and then press the Enter key.  
The destination is deleted from the favorite list.  
ꢀ"  
To return to the Fax mode screen, continue pressing the Back key until  
the Fax mode screen appears, or press the Stop/Reset key.  
Speed Dialing  
Registering a Speed Dial Destination  
Frequently specified fax numbers (maximum of 220) can be registered as speed  
dial destinations. In addition, batch transmission settings can be specified.  
1
Press the or key to select UTILITY, and then press the Enter key.  
ꢀ"  
For details on selecting a menu, refer to “General Procedure for Specify-  
ing Settings in the Utility Menu” on page 36.  
2
3
4
Press the or key to select DIAL REGISTER, and then press the Enter  
key.  
Press the or key to select SPEED DIAL, and then press the Enter key.  
The SPEED DIAL screen appears.  
Use the keypad to type in the speed dial number (1-220), and then press the  
Enter key.  
ꢀ"  
If LDAP search settings have been specified, a screen allowing MANUAL  
SETTING or LDAP SEARCH to be selected appears after the Enter key is  
pressed. Select MANUAL SETTING, and then press the Enter key.  
ꢀ"  
ꢀ"  
For details on entering/editing numbers, refer to “Entering Text” on  
page 97.  
If the destination is already registered with the specified speed dial num-  
ber, REGISTERED!appears. Press the Back key to return to the DIAL  
REGISTER screen, and then continue with step 3.  
5
Enter the name of the speed dial destination to be registered, and then press  
the Enter key.  
ꢀ"  
ꢀ"  
Text up to 20 characters long can be entered for the name.  
For details on entering/editing text and the characters that can be  
entered, refer to “Entering Text” on page 97.  
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6
Use the keypad to enter the fax number of the recipient.  
ꢀ"  
ꢀ"  
The fax number can contain a maximum of 50 characters.  
For details on entering/editing numbers, refer to “Entering Text” on  
page 97.  
7
8
Press the key.  
Press the or key to select an item whose settings have already been  
specified.  
– To specify batch transmission settings, select BATCH TIME, press the  
Enter key, and then continue with step 9.  
– To specify the modem speed, select MODEM SPEED, press the Enter  
key, and then continue with step 10.  
9
Use the keypad to type in the batch transmission time, and then press the  
Enter key.  
The batch transmission settings are specified. Continue with step 11.  
ꢀ"  
For details on entering/editing text and the characters that can be  
entered, refer to “Entering Text” on page 97.  
10  
Press the or key to select the desired modem speed, and then press the  
Enter key.  
The modem speed is specified. Continue with step 11.  
ꢀ"  
If a transmission error occurs, select 14.4 or 9.6 for the modem speed.  
11  
12  
Press the Back key.  
Press the Enter key.  
The entered information is registered with the speed dial number.  
ꢀ"  
To return to the Fax mode screen, continue pressing the Back key until  
the Fax mode screen is displayed.  
Changing/Deleting Speed Dial Information  
The registered speed dial information can be changed.  
1
Press the or key to select UTILITY, and then press the Enter key.  
ꢀ"  
For details on selecting a menu, refer to “General Procedure for Specify-  
ing Settings in the Utility Menu” on page 36.  
2
3
Press the or key to select DIAL REGISTER, and then press the Enter  
key.  
Press the or key to select SPEED DIAL, and then press the Enter key.  
The SPEED DIAL screen appears.  
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4
Use the keypad to type in the speed dial number (1-220) to be edited/deleted,  
and then press the Enter key.  
ꢀ"  
For details on entering/editing text and the characters that can be  
entered, refer to “Entering Text” on page 97.  
5
Press the or key to select EDIT or DELETE, and then press the Enter  
key.  
– If EDIT was selected, the name is displayed. Continue with step 6.  
– If DELETE was selected, the settings registered with the speed dial  
number are deleted. This completes the procedure when it is deleted.  
6
If desired, edit the name, fax number, modem speed and batch transmission  
settings, and then press the Enter key.  
The edited information is registered with the speed dial number.  
ꢀ"  
If the edited speed dial destination is registered in the favorite list, with a  
group dial destination or as forwarding settings, a message appears,  
requesting confirmation to leave the edited speed dial destination regis-  
tered as it is. To leave it registered as it is, select YES. To not leave it reg-  
istered as it is, select NO. Then, press the Enter key.  
ꢀ"  
ꢀ"  
If a document is queued in the memory for a batch transmission and the  
batch transmission time is changed, the document in the memory will be  
sent at the time before the setting was changed.  
For details on editing text, refer to “Entering Text” on page 97.  
Group Dialing  
Registering a Group Dial Destination  
Fax numbers frequently specified for broadcast transmission can be registered  
as a group dial destination. A maximum of 50 destinations can be registered  
together as one group.  
ꢀ"  
Before registering a group dial destination, register the destinations as  
speed dial destinations.  
1
Press the or key to select UTILITY, and then press the Enter key.  
ꢀ"  
For details on selecting a menu, refer to “General Procedure for Specify-  
ing Settings in the Utility Menu” on page 36.  
2
Press the or key to select DIAL REGISTER, and then press the Enter  
key.  
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3
4
Press the or key to select GROUP DIAL, and then press the Enter key.  
The GROUP DIAL screen appears.  
Use the keypad to type in the group dial number (1-20), and then press the  
Enter key.  
ꢀ"  
ꢀ"  
For details on entering/editing numbers, refer to “Entering Text” on  
page 97.  
If the destination is already registered with the specified group dial num-  
ber, REGISTERED! appears. Press the Back key to return to the DIAL  
REGISTER screen, and then continue with step 3.  
5
Enter the name of the group dial destination to be registered, and then press  
the Enter key.  
ꢀ"  
ꢀ"  
Text up to 20 characters long can be entered for the name.  
For details on entering/editing text and the characters that can be  
entered, refer to “Entering Text” on page 97.  
6
Use the keypad to type in the speed dial number to be registered with the  
group dial destination, and then press the Enter key.  
ꢀ"  
To program a group dial number registered with a group dial destination,  
press the Address book key, type in the group dial number and then press  
the Enter key.  
ꢀ"  
For details on entering/editing text and the characters that can be  
entered, refer to “Entering Text” on page 97.  
7
8
Press the Enter key again.  
Check that ADD is selected, and then press the Enter key. Repeat steps 6  
through 8 until all desired destinations are specified.  
– If no more recipients are to be specified, continue with step 9.  
9
Select FINISH, and then press the Enter key.  
The destinations are registered as the group dial destination.  
ꢀ"  
To return to the Fax mode screen, continue pressing the Back key until  
the Fax mode screen appears, or press the Stop/Reset key.  
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Changing/Deleting Group Dial Information  
The registered group dial information can be changed.  
1
Press the or key to select UTILITY, and then press the Enter key.  
ꢀ"  
For details on selecting a menu, refer to “General Procedure for Specify-  
ing Settings in the Utility Menu” on page 36.  
2
3
4
Press the or key to select DIAL REGISTER, and then press the Enter  
key.  
Press the or key to select GROUP DIAL, and then press the Enter key.  
The GROUP DIAL screen appears.  
Use the keypad to type in the number of the group dial destination to be  
edited/deleted, and then press the Enter key.  
ꢀ"  
For details on entering/editing text and the characters that can be  
entered, refer to “Entering Text” on page 97.  
5
Press the or key to select EDIT or DELETE, and then press the Enter  
key.  
– If EDIT was selected, the name is displayed. Continue with step 6.  
– If DELETE was selected, the settings programmed for the group dial  
number are deleted. This completes the procedure when it is deleted.  
6
If you want to change the name of the group, enter the new name, and then  
press the Enter key.  
ꢀ"  
For details on editing text, refer to “Entering Text” on page 97.  
7
Add/delete destinations.  
– To add a destination, check that ADD is selected, and then press the  
Enter key. Type in the speed dial number, press the Enter key, and then  
press the Enter key again.  
– To delete a destination, press the or key to select CHECK/EDIT, and  
then press the Enter key.  
•
Press the or key to select the destination to be deleted, and then  
press the Stop/Reset key.  
– Check that YES is selected, and then press the Enter key.  
– The destination is deleted from the group dial list.  
8
Press the or key to select FINISH, and then press the Enter key.  
The edited information is registered with the group dial number.  
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1Confirmation  
Mode  
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About the Machine’s Counters  
The operations performed since this machine was installed can be checked with  
REPORTS/STATUSin the menu. Follow the procedure described below to check  
the fax-related counters.  
Checking the Counter for Fax Printing  
This counter shows the total number of fax prints made since this machine was  
installed.  
1
2
3
Press the or key to select REPORTS/STATUS, and then press the Enter  
key.  
Check that TOTAL PRINT is selected, and then press the Enter key.  
The TOTAL PRINT screen appears.  
Press the or key to scroll through the screen until FAX PRINT appears.  
Check the total number of pages printed as faxes.  
ꢀ"  
To return to the Fax mode screen, press the Stop/Reset key.  
Checking the Counter for Total Scans  
This counter shows the total number of scans made, excluding copies, since this  
machine was installed.  
1
2
3
Press the or key to select REPORTS/STATUS, and then press the Enter  
key.  
Check that TOTAL PRINT is selected, and then press the Enter key.  
The TOTAL PRINT screen appears.  
Press the or key to scroll through the screen until TOTAL SCAN appears.  
Check the total number of scans made with faxes.  
ꢀ"  
To return to the Fax mode screen, press the Stop/Reset key.  
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Checking the Transmission/Reception Result  
From the Message Window  
The results of a maximum of 60 fax transmissions/receptions can be viewed.  
In addition, the transmission/reception results that are displayed can be printed  
by pressing the Start Mono key.  
1
2
Press the or key to select REPORTS/STATUS, and then press the Enter  
key.  
Press the or key to select TX/RX RESULT, and then press the Enter key.  
The TX/RX RESULT screen appears and displays the communications log.  
ꢀ"  
To return to the Fax mode screen, press the Enter key.  
About the Reports and Lists  
Reports on the status of fax transmissions/receptions and the speed dial settings  
can be printed.  
The following reports and lists can be printed with this machine.  
ꢀ"  
For details on printing the reports and the lists, refer to the following sec-  
tion.  
Printing the Reports and Lists  
1
Press the or key to select REPORTS/STATUS, and then press the Enter  
key.  
2
3
Press the or key to select REPORT, and then press the Enter key.  
Press the or key to select the desired report, press the Enter key, and  
then Start key.  
The report is printed  
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TX RESULT REPORT  
The session number, recipient name, date sent, starting time of transmission,  
number of document pages, time required, mode, and transmission result are  
printed.  
ꢀ"  
The machine can also be set to print this report  
> with each transmission,  
> only when an error occurs  
> or not at all.  
For details, refer to “REPORTING” on page 35.  
SESSION  
FUNCTION NO.  
DESTINATION  
STATION  
DATE  
TIME  
PAGE  
DURATION  
MODE  
RESULT  
STOP  
0001  
TX  
001  
AAA NEWYORK  
012345678  
APR.19 18:00  
010  
00h02min21s G3  
00A0: TX CANCEL  
RX RESULT REPORT  
The session number, date received, starting time of reception, number of pages  
received, time required, mode, and reception result are printed.  
ꢀ"  
The machine can be set to print this report  
> with each reception  
> only when an error occurs  
> or not at all.  
For details, refer to “REPORTING” on page 35.  
SESSION  
FUNCTION NO.  
DESTINATION  
STATION  
DATE  
TIME  
PAGE  
DURATION  
MODE  
RESULT  
0001  
RX  
001  
APR.19 18:00  
001  
00h02min21s ECM  
NG  
098765432  
0014:ERROR DURING RX  
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ACTIVITY REPORT  
The operation number, session number, date of operation, starting time of trans-  
mission/reception, type of operation (transmission or reception), recipient name,  
number of pages sent/received, mode, and transmission/reception result are  
printed.  
ꢀ"  
The machine can be set to print this report automatically after every 60  
transmissions/receptions. For details, refer to “REPORTING” on page 35.  
NO.  
SESSION  
DATE  
APR.19  
APR.19  
APR.19  
APR.19  
TIME  
TX/RX  
DESTINATION  
STATION  
PAGE  
DURATION  
MODE  
RESULT  
01  
02  
03  
04  
0001  
0002  
0003  
0004  
16:32  
TX---  
AAA NEWYORK  
012345678  
006  
00h01min16s ECM  
00h02min21s ECM  
00h02min48s ECM  
00h00min56s ECM  
OK  
18:00  
18:00  
19:12  
---RX  
---RX  
TX---  
001  
012  
001  
NG  
0034  
098765432  
098765432  
OK  
HEAD OFFICE  
024682468  
OK  
MEMORY DATA LIST  
This is a list of documents queued to be sent and documents specified for timer  
transmission (including batch transmission).  
The session number, type of operation being performed, time, recipient name,  
and number of document pages are printed.  
SESSION  
0001  
FUNCTION  
TX  
TIME  
18:00  
NO.  
DESTINATION STATION  
PAGE  
001  
SP-001 AAA NEWYORK  
012345678  
012  
MEMORY IMAGE PRINT  
A reduced image of the first page of the document waiting to be sent in addition  
to the session number, type of operation being performed, recipient name, date,  
time, and number of document pages are printed.  
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FAVORITE LIST  
The destinations registered in the favorite list are printed in the order that they  
appear in the favorite list.  
FA-NO.  
FA-01  
DESTINATION STATION  
AAA NEWYORK  
AAA TOKYO  
DESTINATION NUMBER  
012345678  
SPEED  
33.6  
SET DATE  
JAN.20.2006  
JAN.20.2006  
FEB.12.2006  
FEB.12.2006  
FA-02  
FA-03  
FA-04  
098765432  
024682468  
0224466880  
33.6  
33.6  
12.8  
HEAD OFFICE  
0P02345678  
SPEED DIAL LIST  
The recipients programmed for the speed dial numbers are printed in numerical  
order. The time specified for speed dial numbers registered with batch transmis-  
sion settings appears below “DETAIL”.  
SP-NO. DESTINATION STATION DESTINATION NUMBER  
DETAIL  
33.6  
SET DATE  
SP-001  
SP-002  
SP-003  
SP-004  
AMSTERDAM OFFICE  
KOREA OFFICE  
ABCDEF  
0P09876543  
0P01357913  
024682468  
0224466880  
23:00  
JAN.20.200  
6
33.6  
33.6  
14.4  
JAN.20.200  
6
FEB.12.200  
6
POST OFFICE  
FEB.12.200  
6
GROUP DIAL LIST  
The group dialing settings are printed in numerical order.  
KEY-NO.  
GP-01  
NAME  
GROUP-01  
NO.  
DESTINATION STATION  
SP-002 AAA TOKYO  
01  
02  
03  
098765432  
SP-004 NJ OFFICE  
0P02345678  
SP-001 AMSTERDAM OFFICE  
0P09876543  
87 Confirmation Mode  
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1Troubleshooting  
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Problems When Sending Faxes  
If the fax cannot be sent correctly, refer to the following table, and then perform  
the indicated operation. If the fax still cannot be sent correctly, even after  
performing the described operations, contact your OKI Printing Solutions dealer  
or authorized service provider.  
ꢀ"  
For details on the error messages, refer to “Error Messages on the Mes-  
sage Window” on page 93. For details on troubleshooting procedures for  
document missfeed, paper missfeed, poor print quality, or empty consum-  
ables, refer to the Printer/Copier/Scanner User’s Guide on the CD.  
Symptom  
Cause  
Solution  
The document is not  
scanned.  
The document is too  
thick, too thin or too  
small.  
Use the original glass to  
send the fax.  
The document is  
The document guides  
Slide the document  
scanned at an angle.  
are not adjusted to the guides to fit the width of  
width of the document. the document.  
The fax received by the The document is  
Position the document  
correctly.  
recipient is blurry.  
incorrectly positioned.  
The original glass is  
dirty.  
Clean the original glass.  
The text in the document Adjust the resolution.  
is written too faint.  
There may be a problem Check the telephone  
with the telephone  
connection.  
line, and then try  
sending the fax again.  
There may be a problem Make a copy to check  
with the recipient’s fax that this machine is  
machine.  
operating correctly, and  
then, if the copy was  
printed correctly, have  
the recipient check the  
condition of their fax  
machine.  
The fax received by the The document was sent Load the document to be  
recipient is blank.  
with the front side facing faxed facing up.  
down (when the ADF is  
used).  
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Symptom  
Cause  
Solution  
Transmission is not  
possible.  
The transmission  
procedure may have  
been performed  
incorrectly.  
Check the transmission  
procedure, and then try  
sending the fax again.  
The fax number may be Check the fax number.  
wrong.  
The destination in the  
favorite list, the speed  
dial destination or the  
group dial destination  
may be incorrectly  
programmed.  
Check that the keys  
were correctly  
programmed.  
The telephone line may Check the telephone line  
be incorrectly  
connected.  
connection. If it is  
disconnected, connect it.  
There may be a problem Contact the recipient.  
with the recipient’s fax  
machine (such as, no  
paper or turned off).  
90 Troubleshooting  
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Problems When Receiving Faxes  
If the fax cannot be received correctly, refer to the following table, and then  
perform the indicated operation. If the fax still cannot be received correctly, even  
after performing the described operations, contact your OKI Printing Solutions  
dealer or authorized service provider.  
ꢀ"  
For details on the error messages, refer to “Error Messages on the Mes-  
sage Window” on page 93. For details on troubleshooting procedures for  
document missfeed, paper missfeed, poor print quality, or empty toner,  
refer to the Printer/Copier/Scanner User’s Guide on the CD.  
Symptom  
Cause  
Solution  
The received fax is  
blank.  
There may be a problem Check that the machine  
with the telephone  
can make clean copies.  
If it can, have the caller  
send the fax again.  
connection or with the  
caller’s fax machine.  
The caller may have  
loaded the pages  
backward.  
Contact the caller.  
Faxes cannot be  
The machine is set to  
Set the machine to  
received automatically. receive faxes manually. automatic reception.  
Memory is full.  
Load paper if it is empty,  
and then print the faxes  
stored in memory.  
The telephone line is  
incorrectly connected.  
Check the telephone line  
connection. If it is  
disconnected, connect it.  
There may be a problem Make a copy to check  
with the caller’s fax  
machine.  
that this machine is  
operating correctly, and  
then, if the copy was  
printed correctly, have  
the recipient check the  
condition of their fax  
machine.  
91 Troubleshooting  
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Other Problems  
Symptom  
Cause  
Solution  
The number of  
Memory is full.  
During batch  
document pages  
indicated in the  
transmission result  
report is different from  
the number of pages in a  
batch transmission.  
transmission, the  
number of document  
pages indicated in the  
transmission result  
report may be different  
from the number of  
pages in the  
transmission if the  
memory is full.  
92 Troubleshooting  
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Error Messages on the Message Window  
Error message  
Cause  
Solution  
ADMINISTERED BY  
PC  
This machine is  
accessing the Setup  
Utility.  
„ Exit the Setup Utility.  
„ If no operation is performed for  
600 seconds, the main screen  
appears.  
PLEASE WAIT!  
COMMUNICATION  
ERROR (####)  
„ Communication is not Check the transmission results.  
possible because of  
some problem in the  
machine.  
„ Communication is not  
possible because of a  
problem with the  
recipient/caller’s fax  
machine.  
Check Fax Mode  
FAX DATA LOST  
A fax error occurred  
Press the Fax key to check the  
while an operation was error condition, and take  
being performed in Copy appropriate measures.  
mode or Scan mode.  
Data stored in the  
memory has been  
erased.  
Check the printed lost data  
report. If transmission data was  
erased, scan the transmission  
data again. If received data was  
erased, have the fax sent again.  
HANG UP THE  
PHONE  
The receiver of the  
connected telephone is connected telephone on the  
lifted. hook.  
Replace the receiver of the  
LINE PROBLEM  
CHECK LINE  
„ The telephone dialing „ Check the telephone dialing  
system or telephone  
wiring system is not  
set correctly.  
system or telephone wiring  
system and use the appropri-  
ate configuration menu to  
make the correct settings.  
„ The telephone cable  
is not attached cor-  
rectly.  
„ Correctly connect the tele-  
phone cable.  
MEMORY FILE FULL „ The number of items „ If MEMORY RX MODE is set  
registered in the  
memory has  
exceeded the maxi-  
mum allowed.  
to ON, cancel memory recep-  
tion mode, and print received  
documents stored in the mem-  
ory.  
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Error message  
Cause  
Solution  
MEMORY FULL  
„ While sending a fax, „ If MEMORY RX MODE is set  
the size of the data for  
the scanned image  
has exceeded the  
capacity of the mem-  
ory.  
to ON, cancel memory recep-  
tion mode, and print received  
documents stored in the mem-  
ory.  
„ Send the fax manually.  
„ While receiving a fax,  
the size of the data for  
the scanned image  
has exceeded the  
capacity of the mem-  
ory.  
REDIAL ALL FAILED All redial attempts failed Check the condition of the  
because either the recipient’s line, and then try  
recipient’s line is busy or sending the fax again.  
there was no answer.  
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Appendix  
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Technical Specifications  
Compatible lines  
PSTN (Public Switched Telephone Network),  
PBX (Private Branch eXchange)  
Compatibility  
ECM/Super G3  
Modem speed  
V.34 (up to 33.6 Kbps)  
3 sec/page (at V.34)  
Fax transmission speed  
Coding method  
Memory for receiving  
Original  
MH, MR, MMR, JBIG  
6 MB (approx. 384 pages)  
„ ADF  
Maximum size: Legal  
Width: 140 to 216 mm  
Length: 148 to 500 mm (500 mm: Fax mode  
with ADF)  
„ Original Glass  
Maximum size : A4/Letter  
Paper size  
Maximum size: Legal  
Edge erase  
4 mm (top, bottom, left, right)  
Transmission resolution  
Standard: 203 × 98 dpi  
Fine: 203 × 196 dpi  
Super Fine: 203 × 392 dpi  
96 Appendix A  
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PC-FAX  
Operating system:  
z Windows 2000 Service Pack 4  
z Windows Server 2003 (32-bit/64-bit)  
z Windows XP (32-bit/64-bit)  
z Windows VISTA (32-bit/64-bit) Interface:  
z USB 2.0  
z Network (TCP/IP(RAW port, LPR))  
PC requirements:  
z Minimum specifications:  
z CPU speed: Pentium 200MHz  
z RAM: 128 MB  
z Recommended specifications:  
z CPU speed: Pentium 4/1.6GHz  
z RAM: 256 MB  
Driver command language:  
z GDI  
z Driver compression:  
z JBIG  
ꢀ"  
For details on other specifications, refer to the Printer/Copier/Scanner  
User’s Guide on the CD.  
Entering Text  
When specifying the user name or programming the recipient name, letters,  
accented characters, numbers and symbols can be entered.  
Key Operation  
Use the keypad to enter numbers, letters, and symbols.  
List of characters available with each key of the keypad  
97 Appendix A  
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Entering Fax Numbers  
Keypad  
Key  
Available characters Available characters  
(Registration of USER FAX NO.) *  
[1]  
1
[A]  
[1]  
1
[A]  
1
2
3
4
5
6
7
8
9
0
-1  
-1  
2
2
2
2
3
3
3
3
4
4
4
4
5
5
5
5
6
6
6
6
7
7
7
7
8
8
8
8
9
9
9
9
0
(space)0  
0
(space)0  
#
#
#*  
+
* To display your fax number, select ADMIN.MANAGEMENT/USER SETTING/  
USER FAX NUMBERin the UTILITY menu.  
98 Appendix A  
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Entering Names  
Keypad  
Available characters  
Key  
1
[1]  
1
[A]  
.,'?¿!¡"1-()@/:;_  
ABC2abcÆÇàáâãäåæç  
DEF3defÐèéêëð  
GHI4ghiìíîï  
2
2
3
3
4
4
5
5
JKL5jkl€£¢  
6
6
MNO6mnoØŒñòóôõöøœº  
PQRS7pqrsß$  
TUV8tuvùúûü  
WXYZ9wxyzÞýþ  
(space)0  
7
7
8
8
9
9
0
0
#
#
*+×÷=#%&<>[]{}\|µ^`~  
Entering Email Addresses  
Keypad  
Available characters  
Key  
1
[1]  
1
[A]  
.@_-1  
2
2
ABC2abc  
DEF3def  
GHI4ghi  
JKL5jkl  
3
3
4
4
5
5
6
6
MNO6mno  
PQRS7pqrs  
TUV8tuv  
WXYZ9wxyz  
(space)0  
7
7
8
8
9
9
0
0
#
#
+&/*=!?()%[]^`´{}|~$,:  
99 Appendix A  
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Changing Input Mode  
Each press of the key switches the input mode between numbers and letters.  
[1…]: Numbers can be typed in.  
[A…]: Letters can be typed in.  
Inputting Example  
The procedure for entering text is described below, using “NJ Office” as an  
example.  
1
2
Press the 6 key twice.  
“N” is entered.  
Press the 5 key once.  
“J” is entered.  
3
Press the 0 key once.  
A space is entered.  
4
Press the 6 key three times.  
“O” is entered.  
5
Press the 3 key seven times.  
“f” is entered.  
6
Press the key.  
The cursor moves to the right.  
7
Press the 3 key seven times.  
“f” is entered.  
8
Press the 4 key seven times.  
“i” is entered.  
9
Press the 2 key seven times.  
“c” is entered.  
10  
Press the 3 key six times.  
“e” is entered.  
100 Appendix A  
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Correcting Text  
„ To erase all entered text, hold down the Back key.  
„ To delete only part of the entered text, use the or key to move the cursor  
to the character that you want to delete, and then press the Back key.  
„ If the same key is to be used to enter two characters in a row, press the key  
after selecting the first character. (Refer to the above inputting example.)  
„ To enter a space, press the 0 key.  
101 Appendix A  
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