Nortel Networks Answering Machine Central Answering Position User Manual

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Central Answering Position

(CAP)

User Guide

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The Central Answering Position (CAP)

The Central Answering Position (CAP) consists

of a T7316E telephone and one to nine T24 Key

Indicator Modules.

The CAP allows you to:

•

answer incoming calls and transfer them to

your co-worker’s telephones,

check the busy/not busy or Do Not Disturb

status of the telephones in your system,

use many more features and autodial

numbers with one-touch access.

The T24 Key Indicator Module (KIM)

The T24 Key Indicator Module (KIM) is an add-on

device that provides 24 extra memory or line buttons

for the T7316E telephone.

A KIM is connected to the side of the T7316E

telephone; up to eight more KIMs can be connected

to the first KIM.

Refer to the T24 KIM Installation Card for installation

instructions.

The enhanced CAP

Your system administrator must assign your CAP as an enhanced CAP/

KIM in system programming to have external line, target line and hunt

group appearances on your KIM buttons.

If you want more line buttons programmed on your CAP or more

information on using Hunt groups, see your system administrator.

Customizing your CAP

Before you start answering or making calls on your CAP, you need to

customize your CAP to help you manage your calls your more efficiently.

Customizing consists of:

•

Programming memory buttons

Moving lines from the T7316E telephone buttons to KIM buttons on

enhanced CAPs

•

Labelling buttons on your CAP (T7316E telephone and KIM)

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Programming memory buttons

The default for KIM memory buttons is blank. You can program memory

buttons on the KIM to your personal preference with internal and external

autodial numbers or features to give you touch dialing or feature activation.

Tip: Internal autodial numbers can be automatically assigned to KIM

memory buttons when a coldstart is performed. Refer to the “KIM

coldstarts” section in this guide for more information.

Your CAP will be most effective if you use it along with these features:

•

Camp-On (≤°¤)

Transfer (≤‡‚)

Priority Call (≤ﬂ·)

Make sure that features are programmed on your T7316E telephone or

KIM by following the steps below for programming memory buttons.

Internal autodial

External autodial

1. Press ≤•¤.

1. Press ≤•⁄.

2. Press a memory button.

3. Dial the extension number.

4. Press OK to store the number.

2. Press a memory button.

3. Dial the external number.

4. Press OK to store the number.

Features

How to erase memory buttons

1. Press ≤•⁄.

1. Press ≤• ‹.

2. Press a memory button.

3. Press OK to erase the button.

3. Press ≤ꢀand enter the feature

code.

4. Press OK to store the feature code.

Moving line buttons

If you have an enhanced CAP you can move external lines, target line and

hunt group appearances from the buttons on the T7316E telephone

to buttons on your KIM.

1. Press ≤•°⁄.

2. Press the line button on your T7316E telephone that you want to move.

3. Press the KIM memory button that you want to move the line to.

4. Press ®. The line button now appears on your KIM.

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Button labels

Use the four button label strips on the KIM to show what is programmed on

the buttons. Spare button label strips are provided with your KIM.

Use the three button label strips on the T7316E telephone to show what is

programmed on the buttons. Spare button label strips are provided with

your telephone.

How to label your buttons

1. Remove plastic lens and button label

strips from the KIM and telephone.

2. Press ≤•‚.

3. Press each button on the KIM and

read the display.

4. Write the name of each button on the

appropriate KIM button label strip.

5. Press each button on the telephone

and read the display.

6. Write the name of each button on the

appropriate telephone button label

strip.

7. Press ≤ when finished.

8. Insert the button label strips back on

the KIM and telephone.

9. Insert the plastic lens, matching the

tabs on the lens with the notches on

the KIM and telephone.

Tip: Use the Desktop Assistant application to customize button label

strips. Go to www.nortelnetworks.com and download the Desktop

Assistant application to your personal computer.

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Monitoring telephones in your system

It is important that you pay attention to the different types of indicators

beside the internal autodial buttons on your KIM. This tells you the status

of a telephone extension when you answer an external call.

The following indicators will appear beside your KIM’s internal autodial

button when:

the telephone extension is on an internal or external call.

the Do Not disturb (DND) feature is activated at the telephone extension.

the Call Forward feature is activated at the telephone extension.

Answering and transferring a call

Most of the calls that you deal with should involve the following

procedures:

1. Answer a call.

2. Determine whom the call is for.

3. Check the status of the telephone extension on your KIM.

4. If the indicator is OFF, transfer the call to the telephone extension.

If the

indicator appears, your co-worker is busy on another call,

you can use the following features:

•

Camp-on (≤°¤): allows you to transfer the call to the

telephone extension even if all its lines are busy

•

Ring Again (≤¤): signals you to call back when the telephone

extension is available.

•

Priority Call (≤ﬂ·): lets you interrupt your co-worker current

call.

If the (DND) indicator appears, take a message, or transfer the call

directly to the telephone extension’s voice mailbox (if applicable)

If the

indicator appears, transfer the call to the telephone extension.

The call is automatically forwarded to another internal or external num-

ber.

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KIM coldstarts

When a coldstart is performed internal autodial numbers are assigned in

ascending order starting on the top left button (button 01) on the KIM.

You can coldstart one KIM on your CAP or all KIMs on your CAP depend-

ing on your preference. A coldstart must be performed during the first ten

seconds after powering up a KIM.

Note: If you have an enhanced CAP, performing a coldstart on your KIM

can affect line button assignments on your T7316E telephone.

For both types of coldstarts

1. Unplug the T7316E telephone line cord, then reconnect it to power up.

2. To coldstart an individual KIM

While the indicators are flashing on the individual

KIM, simultaneously press the top two and the bottom

two buttons on the lower button set of the KIM, as

shown in the illustration.

To coldstart all KIMs

While the indicators are flashing on the first KIM, (next

to the telephone) simultaneously press the top two

buttons and the bottom two buttons on the KIM, as

shown in the illustration.

3. At the beginning of the coldstart, indicators beside

each KIM button will briefly flash starting at the bottom

right button.

4. When the KIM coldstart is completed, the T7316E

telephone display automatically returns to the time

and date.