X548 Series
User's Guide
November 2012
Machine type(s):
7525
Model(s):
630, 632, 636
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Contents
3
Loading the standard 250‑sheet tray and optional 550‑sheet tray.........................................................48
Loading the 650‑sheet duo drawer.........................................................................................................51
Printing photos from a PictBridge‑enabled digital camera.....................................................................72
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Contents
4
Erasing non‑volatile memory................................................................................................................202
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Contents
5
Storing supplies.....................................................................................................................................206
Setting up e‑mail alerts.........................................................................................................................228
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Contents
6
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Safety information
7
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.
CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a
danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a
lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local
regulations.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.
You must understand the section in your operating instructions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or
printer damage:
• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
• Disconnect all cords and cables from the printer before moving it.
• Lift the printer off of the optional drawer and set it aside instead of trying to lift the drawer and printer at the same
time.
Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ‑11) cord provided
with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public
switched telephone network.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
Refer service or repairs, other than those described in the user documentation, to a service representative.
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Safety information
8
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using multiple input options. If you purchased a
multifunction printer (MFP) that scans, copies, and faxes, then you may need additional furniture. For more
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray
separately. Keep all other drawers or trays closed until needed.
SAVE THESE INSTRUCTIONS.
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Learning about the printer
9
Learning about the printer
Finding information about the printer
What are you looking for?
Find it here
Initial setup instructions:
Setup documentation—The setup documentation came
with the printer and is also available at
• Connecting the printer
• Installing the printer software
Additional setup and instructions for using the printer:
• Selecting and storing paper and specialty media
• Loading paper
User'sGuideandQuick Reference Guide—Theguidesmay
be available on the Software and Documentation CD.
For more information, visit
• Configuring printer settings
• Viewing and printing documents and photos
• Setting up and using the printer software
• Configuring the printer on a network
• Caring for and maintaining the printer
• Troubleshooting and solving problems
Instructions for:
Networking Guide—Open the Software and
Documentation CD, and then look for Printer and
Software Documentation under the Pubs folder. From
the list of publications, click the Networking Guide link.
• Connecting the printer to an Ethernet network
• Troubleshooting printer connection problems
Help using the printer software
WindowsorMac Help—Openaprintersoftware program
or application, and then click Help.
?
Click
to view context‑sensitive information.
Notes:
• Help is automatically installed with the printer
software.
• The printer software is located in the printer
program folder or on the desktop, depending on
your operating system.
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Learning about the printer
10
What are you looking for?
Find it here
The latest supplemental information, updates, and customer
support:
Lexmark Support Web site—
• Documentation
• Driver downloads
• Live chat support
• E‑mail support
• Voice support
Note: Select your country or region, and then select
your product to view the appropriate support site.
Support telephone numbers and hours of operation for
your country or region can be found on the Support Web
site or on the printed warranty that came with your
printer.
Record the following information (located on the store
receipt and at the back of the printer), and have it ready
when you contact customer support so that they may
serve you faster:
• Machine Type number
• Serial number
• Date purchased
• Store where purchased
Warranty information
Warranty information varies by country or region:
• In the U.S.—See the Statement of Limited Warranty
included with this printer, or at
• In other countries and regions—See the printed
warranty that came with your printer.
Selecting a location for the printer
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any
options, then also leave enough room for them. It is important to:
• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee
156 standard.
• Provide a flat, sturdy, and stable surface.
• Keep the printer:
– Away from the direct airflow of air conditioners, heaters, or ventilators
– Free from direct sunlight, humidity extremes, or temperature fluctuations
– Clean, dry, and free of dust
• Allow the following recommended amount of space around the printer for proper ventilation:
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Learning about the printer
11
32.07 kg
(70.71 lb)
5
1
4
2
3
1
2
3
4
5
102 mm (4 in.)
508 mm (20 in.)
152 mm (6 in.)
76 mm (3 in.)
254 mm (10 in.)
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Learning about the printer
12
Printer configurations
Basic models
3
3
2
2
3
2
1
1
4
5
4
1
4
5
5
6
6
7
8
7
6
7
8
9
1
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8
9
Printer control panel
Automatic Document Feeder (ADF)
Standard exit bin
Top door latch
Right side cover
Standard 250-sheet tray (Tray 1)
Manual feeder
650-sheet duo drawer with integrated multipurpose feeder (Tray 2)
Optional 550-sheet tray (Tray 3)
Basic functions of the scanner
The scanner provides copy, fax, and scan-to-network capability for workgroups. You can:
• Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.
• Send a fax using the printer control panel.
• Send a fax to multiple fax destinations at the same time.
• Scan documents and send them to your computer, an e-mail address, an FTP server, or a USB flash memory device.
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Learning about the printer
13
Understanding the ADF and scanner glass
Automatic Document Feeder (ADF)
Scanner glass
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
Use the ADF for multiple‑page documents.
You can use the ADF or the scanner glass to scan documents.
Using the ADF
The ADF can scan multiple pages including duplex (two‑sided) pages. When using the ADF:
Note: Duplex scanning is not available on selected printer models.
• Load the document into the ADF faceup, short edge first.
• Load up to 50 sheets of plain paper into the ADF.
• Scan sizes from 125 x 216 mm (4.9 x 8.5 in.) wide to 127 x 356 mm (5 x 14 in.) long.
• Scan media weights from 52 to 120 g/m2 (14 to 32 lb).
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)
into the ADF. Place these items on the scanner glass.
Using the scanner glass
The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:
• Place a document facedown on the scanner glass in the corner with the green arrow.
• Scan or copy documents up to 215.9 x 355.6 mm (8.5 x 14 in.).
• Copy books up to 12.7 mm (0.5 in.) thick.
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Learning about the printer
14
Understanding the printer control panel
1
2
3
@!.
ABC
JKL
TUV
DEF
1
4
2
5
8
0
3
6
GHI
MNO
WXYZ
#
PQRS
9
7
4
5
6
7
10
9
8
Item
Description
1
2
Display
Keypad
View scanning, copying, faxing, and printing options as well as status and error messages.
Enter numbers, letters, or symbols on the display.
@!.
ABC
DEF
1
4
2
5
8
0
3
6
GHI
JKL
TUV
MNO
WXYZ
#
PQRS
9
7
3
4
Pause
Back
• Press
is represented by a comma (,).
• From the home screen, press
• The button functions only within the Fax menu or with fax functions. When outside of the Fax
menu, fax function, or home screen, pressing causes an error beep.
to cause a two- or three-second dial pause in a fax number. In the Fax To field, a Pause
to redial a fax number.
In the Copy menu, press
to delete the right-most digit of the value in the Copy Count. The default
value of 1 appears if the entire number is deleted by pressing numerous times.
In the Fax Destination List, press to delete the right-most digit of a number entered manually.
You can also press to delete an entire shortcut entry. Once an entire line is deleted, another press
of causes the cursor to move up one line.
IntheE-mail DestinationList, press to deletethecharactertotheleft of the cursor. If the character
is in a shortcut, then the shortcut is deleted.
5
6
USB port
Home
Insert a flash drive to send data to the printer or to scan a file to the flash drive.
Press
to return to the home screen.
7
Submit
• Press
to initiate the current job indicated on the display.
• From the home screen, press
to start a copy job with the default settings.
• If pressed while a job is scanning, then the button has no effect.
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Learning about the printer
15
Item
8
Description
Indicator light
• Off—The printer is off.
• Blinking green—The printer is warming up, processing data, or printing.
• Solid green—The printer is on, but idle.
• Blinking red—Operator intervention is needed.
9
Stop
Press
to stop all printer activity.
A list of options is offered once Stoppedappears on the display.
10 Sleep
Press to put printer into or out of Sleep Mode.
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Understanding the home screen
16
Understanding the home screen
Understanding the home screen
When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen
buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to
messages.
Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings,
administrative setup, and active embedded solutions.
Touch
Copy
E-mail
Fax
To
Access the Copy menus and make copies.
Access the E-mail menus and send e‑mails.
Access the Fax menus and send fax.
Access the printer menus.
Note: These menus are available only when the printer is in the Readystate.
FTP
Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP server.
Status message bar
• Show the current printer status such as Readyor Busy.
• Show printer conditions such as Toner Lowor Cartridge Low.
• Show intervention messages so the printer can continue processing.
Status/Supplies
• Display a warning or error message whenever the printer requires intervention to continue
processing.
• Access the messages screen for more information on the message, and how to clear it.
USB or USB Thumbdrive View, select, print, scan, or e‑mail photos and documents from a flash drive.
Note: This button appears only when you return to the home screen while a memory card or
flash drive is connected to the printer.
Bookmarks
Held Jobs
Create, organize, and save a set of bookmarks (URL) into a tree view of folders and file links.
Note: The tree view supports only bookmarks created from this function, and not from any
other application.
Display all current held jobs.
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Understanding the home screen
17
Other buttons that may appear on the home screen:
Touch
To
Search held jobs
Search on any of the following items:
• User name for held or confidential print jobs
• Job names for held jobs, excluding confidential print jobs
• Profile names
• Bookmark container or print job names
• USB container or print job names for supported file types
Release Held Fax
Lock Device
Access the list of held faxes.
Note: This button appears only when there are held faxes with a
scheduled hold time previously set.
Open a password entry screen. Enter the correct password to lock the
printer control panel.
Note: This button appears only when the printer is unlocked and
password has been set.
Unlock Device
Cancel Jobs
Open a password entry screen. Enter the correct password to unlock
the printer control panel.
Note: This button appears only when the printer is locked. The
printer control panel buttons and shortcuts cannot be used while
this appears.
Open the Cancel Jobs screen. The Cancel Jobs screen shows three
headings: Print, Fax, and Network.
The following options are available under the Print, Fax, and Network
headings:
• Print job
• Copy job
• Fax profile
• FTP
• E-mail send
Each heading has a list of jobs shown in a column under it which can
show only three jobs per screen. If more than three jobs exist in a
column, then an arrow appears enabling you to scroll through the jobs.
Change Language
LaunchtheChangeLanguagepop‑upwindowthatallowsyoutochange
the primary language of the printer.
Using the touch-screen buttons
Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings and
administrative setup.
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Understanding the home screen
18
Sample touch screen
Touch
To
Submit
Submit changes made in the printer settings.
Sample Copy Print a sample copy.
Right arrow
Left arrow
Home
Scroll to the right.
Scroll to the left.
Return to the home screen.
Right increase Select a higher value.
Left decrease Select a lower value.
Exit
Exit from the current screen.
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Understanding the home screen
19
Touch
To
Tips
Open a context-sensitive Help dialog on the touch screen.
Other touch-screen buttons
Touch
To
Accept
Save a setting.
Cancel
• Cancel an action or a selection.
• Exit a screen and lets you return to the previous screen without saving changes.
Reset
Reset values on the screen.
Radio button
Select or clear an item.
Features
Feature
Description
Menu trail line:
A menu trail line is located at the top of each menu screen. This feature shows the
path taken to arrive at the current menu.
Menus > Settings > Copy Settings >
Number of Copies
Touch any of the underlined words to return to that menu.
Number of Copies is not underlined since this is the current screen. If you touch an
underlined word on the Number of Copies screen before the Number of Copies is
set and saved, then the selection is not saved, and it does not become the default
setting.
Attendance message alert
If an attendance message affects a function, then this icon appears and the red
indicator light blinks.
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Understanding the home screen
20
Feature
Description
Warning
If an error condition occurs, then this icon appears.
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Setting up and using the home screen applications
21
Setting up and using the home screen applications
Finding the IP address of the printer
Note: Make sure your printer is connected to a network or to a print server.
You can find the printer IP address:
• From the top left corner of the printer home screen.
• From the TCP/IP section in the Network/Ports menu.
• By printing a network setup page or menu settings page, and then finding the TCP/IP section.
Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
Accessing the Embedded Web Server
The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even
when you are not physically near the printer.
1 Obtain the printer IP address:
• From the printer control panel home screen
• From the TCP/IP section in the Network/Ports menu
• By printing a network setup page or menu settings page, and then finding the TCP/IP section
Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
2 Open a Web browser, and then type the printer IP address in the address field.
3 Press Enter.
Note: If you are using a proxy server, then temporarily disable it to load the Web page correctly.
Showing or hiding icons on the home screen
1 From the Embedded Web Server, click Settings > General Settings > Home screen customization.
A list of basic printer functions appears.
2 Select the check boxes to specify which icons appear on the printer home screen.
Cleared check box items are hidden.
3 Click Submit.
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Setting up and using the home screen applications
22
Activating the home screen applications
Your printer comes with preinstalled home screen applications. To use these applications, activate and set up these
applications using the Embedded Web Server. For more information about accessing the Embedded Web Server, see
For detailed information about configuring and using the home screen applications, visit the Lexmark Web site at
Setting up Forms and Favorites
Icon
Description
The application helps you simplify and streamline work processes by letting you quickly find and print
frequently used online forms directly from the home screen.
Note: The printer must have permission to access the network folder, FTP site, or Web site where the
bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and
firewall settings to allow the printer at least a read access. For help, see the documentation that
came with your operating system.
1 Open a Web browser, and then type the printer IP address in the address field.
Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets
of numbers separated by periods, such as 123.123.123.123.
2 Click Settings > Device Solutions > Solutions (eSF) > Forms and Favorites.
3 Define the bookmarks, and then customize the settings.
4 Click Apply.
To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form
categories, or search for forms based on a form number, name, or description.
Setting up Scan to Network
Icon
Description
Theapplicationletsyoucapturea digital imageof ahard‑copydocumentand routeittoa sharednetwork
folder. You can define up to 30 unique folder destinations.
Notes:
• The printer must have permission to write to the destinations. From the computer where the
destination is specified, use sharing, security, and firewall settings to allow the printer at least a
write access. For help, see the documentation that came with your operating system.
• The Scan to Network icon appears only when one or more destinations are defined.
1 Open a Web browser, and then type the printer IP address in the address field.
Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets
of numbers separated by periods, such as 123.123.123.123.
2 Click Settings > Device Solutions > Solutions (eSF) > Scan to Network.
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Setting up and using the home screen applications
23
3 Specify the destinations, and then customize the settings.
4 Click Apply.
To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the
printer display.
Setting up My MFP
Icon
Description
The application lets you customize your touch‑screen settings and store those preferences in a flash
drive. Each time you want to copy, fax, or scan, insert the flash drive into the USB port of the printer. All
your personal preferences are automatically uploaded, including job settings, home screen preferences,
and address book.
Note: The icon appears only when a flash drive with My MFP settings is inserted into the USB port of
the printer.
To set up My MFP, insert a flash drive into the USB port of the printer, and then follow the instructions on the printer
display to run the setup wizard.
To use My MFP, insert the flash drive into the USB port of the printer when you want to copy, fax, or scan.
Understanding WS‑Scan
A WS‑Scan icon and its description
Icon
Description
The Web Services‑Scan application lets you scan documents at the network printer, and then send the
scanned image to your computer. WS‑Scan is a Microsoft application that is similar to Scan to Network,
but has the capability of sending the scanned image to a Windows‑based application. To learn more
about WS‑Scan, see the Microsoft documentation.
Note: The icon appears on the printer home screen only when there is a computer registered with the
network printer. The computer must have either Windows 8, Windows 7, or Windows Vista operating
system installed.
Setting up Remote Operator Panel
This application shows the printer control panel on your computer screen and lets you interact with the printer control
panel, even when you are not physically near the network printer. From your computer screen, you can view the printer
status, release held print jobs, create bookmarks, and do other print-related tasks you might normally do while standing
at the network printer.
1 Open a Web browser, and then type the printer IP address in the address field.
Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets
of numbers separated by periods, such as 123.123.123.123.
2 Click Settings > Device Solutions > Solutions (eSF) > Remote Operator Panel.
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Setting up and using the home screen applications
24
3 Select the Enabled check box, and then customize the settings.
4 Click Apply.
To use the application, from the Embedded Web Server, click Applications > Remote Operator Panel > Launch VNC
Applet.
Exporting and importing a configuration using the Embedded
Web Server
You can export configuration settings into a text file that can then be imported and used to apply the settings to one
or more additional printers.
Exporting a configuration
1 From the Embedded Web Server, click Settings or Configuration.
2 Click Device Solutions > Solutions (eSF), or click Embedded Solutions.
3 From Installed Solutions, click the name of the application you want to configure.
4 Click Configure > Export.
5 Follow the instructions on the computer screen to save the configuration file, and then enter a unique file name or
use the default name.
Note: If a JVM Out of Memoryerror occurs, then repeat the export until the configuration file is saved.
Importing a configuration
1 From the Embedded Web Server, click Settings or Configuration.
2 Click Device Solutions > Solutions (eSF), or click Embedded Solutions.
3 From Installed Solutions, click the name of the application you want to configure.
4 Click Configure > Import.
5 Browse to the saved configuration file, and then load or preview it.
Note: If a timeout occurs and a blank screen appears, then refresh the browser, and then click Apply.
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Additional printer setup
25
Additional printer setup
Installing internal options
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this
section explain how to install the available cards; you can also use them to locate a card for removal.
Available options
Note: Certain options are not available on selected printer models.
Memory cards
• Printer memory
• Flash memory
• Font cards
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Additional printer setup
26
Using the security lock feature
The printer is equipped with a security lock feature. When a lock compatible with most laptop computers is attached,
the printer is locked. Once locked, the metal plate and the system board cannot be removed. Attach a security lock to
the printer in the location shown.
Installing a memory card
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Note: This task requires a flathead screwdriver.
1 Access the system board at the back of the printer.
a Turn the screws on the cover counterclockwise to remove them.
b Remove the cover.
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Additional printer setup
27
Warning—Potential Damage: System board electronic components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
2 Use the following illustration to locate the connector.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
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Additional printer setup
28
1
2
1
2
Flash memory or font card connector
Memory card connector
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Additional printer setup
29
3 Open the memory card connector latches.
4 Unpack the memory card.
Note: Avoid touching the connection points along the edge of the card.
5 Align the notches on the memory card with the ridges on the connector.
2
1
1
2
Notches
Ridges
6 Push the memory card straight into the connector until it snaps into place.
7 Reinstall the system board cover.
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Additional printer setup
30
Installing a flash memory or font card
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Note: This task requires a flathead screwdriver.
1 Access the system board at the back of the printer.
a Turn the screws on the cover counterclockwise to remove them.
b Remove the cover .
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Additional printer setup
31
Warning—Potential Damage: System board electronic components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
2 Use the following illustration to locate the connector.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
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Additional printer setup
32
1
2
1
2
Flash memory or font card connector
Memory card connector
3 Unpack the flash memory or font card.
Note: Avoid touching the connection points along the edge of the card.
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Additional printer setup
33
4 Holding the card by its sides, align the plastic pins on the card with the holes on the system board.
1
2
1
2
Plastic pins
Metal pins
5 Push the card firmly into place.
Note: The entire length of the connector on the card must touch and be flush against the system board.
6 Reinstall the system board cover.
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Additional printer setup
34
Installing hardware options
Order of installation
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb), and requires two or more
trained personnel to lift it safely.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
• Optional 550‑sheet tray (Tray 3)
• 650‑sheet duo drawer (Tray 2)
• Printer
For more information on installing an optional 550‑sheet tray, see the setup documentation that came with the option.
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Additional printer setup
35
Installing an optional tray or drawer
The printer supports two additional input sources: an optional 550‑sheet tray and a 650‑sheet duo drawer (Tray 2) with
an integrated multipurpose feeder.
Note: Some printer models may not support the optional 550‑sheet tray.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
1 Unpack the optional tray, and then remove all packing material and the dust cover.
2 Place the tray near the printer.
Note: If you are installing both the optional tray and the 650‑sheet duo drawer, then the optional 550‑sheet tray
must always be installed as the first tray (configuring from the bottom up).
3 Align the 650‑sheet duo drawer with the optional 550‑sheet tray, and then lower it into place.
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Additional printer setup
36
4 Align the printer with the 650‑sheet duo drawer, lower the printer into place, and then install the dust covers.
Note: Once the printer software and any options are installed, it may be necessary to manually add the options in
the printer driver to make them available for print jobs. For more information, see “Updating available options in the
Attaching cables
CAUTION—POTENTIAL INJURY: Do not use the fax feature during a lightning storm. Do not set up this product
or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a
lightning storm.
Connect the printer to the computer using a USB cable or Ethernet cable.
Be sure to match the following:
• The USB symbol on the cable with the USB symbol on the printer
• The appropriate Ethernet cable to the Ethernet port
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Additional printer setup
37
1
2
3
4
5
6
7
1
2
3
4
5
6
7
Security lock port
Printer power cord socket
Printer fax LINE port
Printer fax EXT port
Ethernet port
USB printer port
USB port
Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown
while actively printing. A loss of data or a malfunction can occur.
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Additional printer setup
38
Verifying printer setup
Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up
correctly.
Printing a menu settings page
From the home screen, navigate to:
> Reports > Menu Settings Page
Printing a network setup page
If the printer is attached to a network, then print a network setup page to verify the network connection. This page
also provides important information that aids network printing configuration.
1 From the home screen, navigate to:
> Reports > Network Setup Page
2 Check the first section of the network setup page, and confirm that the status is Connected.
Ifthe status isNot Connected, then the LAN drop may not be active, or the network cable may be malfunctioning.
Consult a system support person for a solution, and then print another network setup page.
Setting up the printer software
Installing the printer software
Notes:
• If you installed the printer software on the computer before but need to reinstall the software, then uninstall
the current software first.
• Close all open software programs before installing the printer software.
1 Obtain a copy of the software installer package.
• From the Software and Documentation CD that came with your printer.
• From our Web site:
SUPPORT & DOWNLOAD > select your printer > select your operating system
2 Double‑click the software installer package.
Wait for the installation dialog to appear.
If you are using a Software and Documentation CD and the installation dialog does not appear, then do the following:
In Windows 8
From the Search charm, type run, and then navigate to:
Apps list > Run > type D:\setup.exe> OK.
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Additional printer setup
39
In Windows 7 or earlier
a Click
or click Start, and then click Run.
b In the Start Search or Run dialog, type D:\setup.exe.
c Press Enter, or click OK.
In Macintosh
Click the CD icon on the desktop.
Note: Dis the letter of your CD or DVD drive.
3 Click Install, and then follow the instructions on the computer screen.
Updating available options in the printer driver
When any hardware options are installed, you may need to manually add the options in the printer driver to make
them available for use.
For Windows users
1 Open the printers folder.
In Windows 8
From the Search charm, type run, and then navigate to:
Apps list > Run > type control printers> OK
In Windows 7 or earlier
a Click
or click Start, and then click Run.
b In the Start Search or Run dialog, type control printers.
c Press Enter, or click OK.
2 Depending on your device, do either of the following:
• Press and hold the printer you want to update.
• Right‑click the printer you want to update.
3 From the menu that appears, do either of the following:
• For Windows 7 or later, select Printer properties.
• For earlier versions, select Properties.
4 Click the Configuration tab.
5 Do either of the following:
• Click Update Now ‑ Ask Printer.
• Under Configuration Options, manually add any installed hardware options.
6 Click Apply.
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Additional printer setup
40
For Macintosh users
1 From the Apple menu, navigate to either of the following:
• System Preferences > Print & Scan > select your printer > Options & Supplies > Driver
• System Preferences > Print & Fax > select your printer > Options & Supplies > Driver
2 Add any installed hardware options, and then click OK.
Preparing to set up the printer on an Ethernet network
To configure your printer to connect to an Ethernet network, organize the following information before you begin:
Note: If your network automatically assigns IP addresses to computers and printers, continue on to installing the
printer.
• A valid, unique IP address for the printer to use on the network
• The network gateway
• The network mask
• A nickname for the printer (optional)
Note: A printer nickname can make it easier for you to identify your printer on the network. You can choose to
use the default printer nickname, or assign a name that is easier for you to remember.
You will need an Ethernet cable to connect the printer to the network and an available port where the printer can
physically connect to the network. Use a new network cable when possible to avoid potential problems caused by a
damaged cable.
Installing the printer on an Ethernet network
For Windows users
1 Obtain a copy of the software installer package.
• From the Software and Documentation CD that came with your printer.
• From our Web site:
SUPPORT & DOWNLOAD > select your printer > select your operating system
2 Double‑click the software installer package.
Wait for the installation dialog to appear.
If you are using the Software and Documentation CD and the installation dialog does not appear, then do the
following:
In Windows 8
From the Search charm, type run, and then navigate to:
Apps list > Run > type: D:\setup.exe> OK
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Additional printer setup
41
In Windows 7 or earlier
a Click
or click Start, and then click Run.
b In the Start Search or Run dialog, type D:\setup.exe.
c Press Enter, or click OK.
Note: Dis the letter of your CD or DVD drive.
3 Click Install, and then follow the instructions on the computer screen.
4 Select Ethernet connection, and then click Continue.
5 Attach the Ethernet cable when instructed to do so.
6 Select the printer from the list, and then click Continue.
Note: If the configured printer does not appear in the list, then click Modify Search.
7 Follow the instructions on the computer screen.
For Macintosh users
1 Allow the network DHCP server to assign an IP address to the printer.
2 Obtain the printer IP address either:
• From the printer control panel
• From the TCP/IP section in the Network/Ports menu
• By printing a network setup page or menu settings page, and then finding the TCP/IP section
Note: You will need the IP address if you are configuring access for computers on a different subnet than the printer.
3 Install the printer driver on the computer.
a Insert the Software and Documentation CD, and then double‑click the installer package for the printer.
b Follow the instructions on the computer screen.
c Select a destination, and then click Continue.
d From the Easy Install screen, click Install.
e Type the user password, and then click OK.
All the necessary applications are installed on the computer.
f Click Close when installation is complete.
4 Add the printer.
• For IP printing:
a From the Apple menu, navigate to either of the following:
– System Preferences > Print & Scan
– System Preferences > Print & Fax
b Click +.
c Click the IP tab.
d Type the printer IP address in the address field, and then click Add.
• For AppleTalk printing:
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Additional printer setup
42
Notes:
– Make sure AppleTalk is activated on your printer.
– This feature is supported only in Mac OS X version 10.5.
a From the Apple menu, navigate to:
System Preferences > Print & Fax
b Click +, and then navigate to:
AppleTalk > select your printer > Add
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Minimizing your printer's environmental impact
43
Minimizing your printer's environmental impact
Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact
on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide
collection and recycling programs. For more information, see:
• The Notices chapter
By selecting certain printer settings or tasks, you may be able to reduce your printer's impact even further. This chapter
outlines the settings and tasks that may yield a greater environmental benefit.
Saving paper and toner
Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly
reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on both
sides of the paper and printing multiple pages on one side of a single sheet of paper.
For information on how you can quickly save paper and energy using one printer setting, see “Using Eco‑Mode” on
Using recycled paper
As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for
use in laser printers. For more information on recycled papers that work well with your printer, see “Using recycled
Conserving supplies
Use both sides of the paper
If your printer model supports duplex printing, then you can control whether print appears on one or two sides of the
paper by selecting 2‑sided printing from the Print dialog or from the Lexmark Toolbar.
Place multiple pages on one sheet of paper
You can print up to 16 consecutive pages of a multiple‑page document onto one side of a single sheet of paper by
selecting a setting from the Multipage printing (N‑Up) section of the Print dialog screen.
Check your first draft for accuracy
Before printing or making multiple copies of a document:
• Use the preview feature, which you can select from the Print dialog or from the Lexmark Toolbar to see how the
document will look like before you print it.
• Print one copy of the document to check its content and format for accuracy.
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Minimizing your printer's environmental impact
44
Avoid paper jams
Correctly set the paper type and size to avoid paper jams. For more information, see “Avoiding jams” on page 230.
Saving energy
Using Eco‑Mode
1 Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Settings > General Settings > Eco‑Mode > select a setting > Submit.
Choose
Off
To
Use factory default settings for all settings associated with Eco‑Mode. This setting supports the performance
specifications of your printer.
Energy
Reduce energy use, especially when the printer is idle.
• Printer engine motors do not start until it is ready to print. You may notice a short delay before the first
page is printed.
• The printer enters Sleep mode after one minute of inactivity.
• When the printer enters Sleep mode, the printer control panel display and the standard exit bin lights
are turned off.
• If scanning is supported, the scanner lamps are activated only when a scan job is started.
Energy/Paper Use all the settings associated with Energy mode and Paper mode.
Paper
• Enable the automatic duplex feature.
• Turn off print log features.
Reducing printer noise
To select a Quiet Mode setting using the Embedded Web Server:
1 Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Settings > General Settings > Quiet Mode > select a setting > Submit.
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Minimizing your printer's environmental impact
45
Choose
To
Off
Use factory default settings. This setting supports the
performance specifications of your printer.
Note: Selecting Photo from the driver may disable Quiet
Mode and provide better print quality and full speed
printing.
On
Reduce printer noise.
• Print jobs will process at a reduced speed.
• Printer engine motors do not start until a document is
ready to print. There will be a short delay before the first
page is printed.
• If your printer has faxing capability, fax sounds are
reduced or disabled, including those made by the fax
speaker and ringer. The fax is placed in standby mode.
• The alarm control and cartridge alarm sounds are turned
off.
• The printer will ignore the Advance Start command.
Adjusting Sleep Mode
To save energy, you can decrease the number of minutes before the printer enters Sleep Mode.
Available settings range from 2–240 minutes. The factory default setting is 30 minutes.
Using the Embedded Web Server
1 Type the printer IP address or host name in the address field of your Web browser.
If you do not know the IP address or host name of the printer, then you can:
• View the information on the printer control panel home screen, or in the TCP/IP section under the
Networks/Ports menu.
• Print a network setup page or menu settings page and locate the information in the TCP/IP section.
2 Click Settings > General Settings > Timeouts.
3 In the Sleep Mode field, enter the number of minutes you want the printer to wait before it enters Sleep Mode.
4 Click Submit.
Using the printer control panel
1 From the home screen, navigate to:
> Settings > General Settings > Timeouts
2 Touch the arrows next to Sleep Modeto select the number of minutes you want the printer to wait before it
enters Sleep Mode.
3 Touch Submit.
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Minimizing your printer's environmental impact
46
Adjusting the brightness of the display
To save energy, or if you have trouble reading your display, then adjust the brightness of the display.
Available settings range from 20–100. The factory default setting is 100.
Using the Embedded Web Server
1 Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Settings > General Settings.
3 In the Screen Brightness field, enter the brightness percentage you want for the display.
4 Click Submit.
Using the printer control panel
1 From the home screen, navigate to:
> Settings > General Settings
2 Touch the arrows until Screen Brightnessappears, and then select a setting.
3 Touch Submit.
Recycling
Lexmark provides collection programs and environmentally progressive approaches to recycling. For more information,
see:
• The Notices chapter
Recycling Lexmark products
To return Lexmark products for recycling:
2 Find the product type you want to recycle, and then select your country or region from the list.
3 Follow the instructions on the computer screen.
Note: Printer supplies and hardware not listed in the Lexmark collection program may be recycled through your local
recycling center. Contact your local recycling center to determine the items they accept.
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Minimizing your printer's environmental impact
47
Recycling Lexmark packaging
Lexmark continually strives tominimize packaging. Less packaging helps to ensure that Lexmark printers are transported
in the most efficient and environmentally sensitive manner and that there is less packaging to dispose of. These
efficiencies result in fewer greenhouse emissions, energy savings, and natural resource savings.
Lexmark cartons are 100% recyclable where corrugated recycling facilities exist. Facilities may not exist in your area.
The foam used in Lexmark packaging is recyclable where foam recycling facilities exist. Facilities may not exist in your
area.
When you return a cartridge to Lexmark, you can reuse the box that the cartridge came in. Lexmark will recycle the
box.
Returning Lexmark cartridges for reuse or recycling
Lexmark Cartridge Collection Program diverts millions of Lexmark cartridges from landfills annually by making it both
easy and free for Lexmark customers to return used cartridges to Lexmark for reuse or recycling. One hundred percent
of the empty cartridges returned to Lexmark are either reused or demanufactured for recycling. Boxes used to return
the cartridges are also recycled.
To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge and
use the prepaid shipping label. You can also do the following:
2 From the Toner Cartridges section, select your country or region.
3 Follow the instructions on the computer screen.
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Loading paper and specialty media
48
Loading paper and specialty media
This section explains how to use the 250-sheet tray, the manual feeder, an optional 550-sheet tray, and the 650-sheet
duo drawer with an integrated multipurpose feeder. It also includes information about paper orientation, setting the
Paper Size and Paper Type, and linking and unlinking trays.
Setting the paper size and type
The Paper Size setting for the multipurpose feeder must be set manually from the Paper Size menu. The Paper Type
setting must be set manually for all trays that do not contain plain paper.
From the home screen navigate to:
> Paper Menu > Paper Size/Type > select a tray > select the paper size or type > Submit
Configuring Universal paper settings
The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer
menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper
Size menu. Then, specify all of the following Universal size settings for your paper:
• Units of Measure
• Portrait Width
• Portrait Height
Note: The smallest supported Universal size is 76 x 127 mm (3 x 5 in.); the largest size is 216 x 356 mm (8.5 x 14 in.).
1 From the home screen, navigate to:
> Paper Menu > Universal Setup > Units of Measure > select a unit of measure
2 Touch Portrait Width or Portrait Height > select the width or height > Submit.
Loading the standard 250‑sheet tray and optional 550‑sheet
tray
The printer has one standard 250-sheet tray (Tray 1) with an attached manual feeder. The 250-sheet tray, the 650-
sheet duo drawer, and the optional 550-sheet tray support the same paper sizes and types and are loaded in the same
way.
Note: Some printer models may not support the optional 550‑sheet tray.
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray
separately. Keep all other drawers or trays closed until needed.
1 Pull the tray out.
Note: Do not remove trays while a job is printing or while Busyappears on the display. Doing so may cause a
jam.
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Loading paper and specialty media
49
2 Squeeze the length guide tab, and then slide the guide to the correct position for the paper size being loaded.
Note: Use the size indicators on the bottom of the tray to help position the guide.
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Loading paper and specialty media
50
3 If the paper is longer than letter‑size paper, then push the green tab at the back of the tray to extend it.
4 Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level
surface.
5 Load the paper stack with the recommended print side faceup.
6 Make sure the paper guides are secure against the edges of the paper.
Note: Make sure the side guides are placed tightly against the edges of the paper so that the image is registered
properly on the page.
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Loading paper and specialty media
51
7 Insert the tray.
8 If a different type or size of paper was loaded than the type or size previously loaded in the tray, then change the
Paper Type or Paper Size setting for the tray from the printer control panel.
Note: Mixing paper sizes or types in a paper tray may cause jams.
Loading the 650‑sheet duo drawer
The 650‑sheet duo drawer (Tray 2) consists of a 550‑sheet tray and an integrated 100‑sheet multipurpose feeder. The
drawer is loaded in the same way as the 250‑sheet tray and the optional 550‑sheet tray, and supports the same paper
types and sizes. The only differences are the look of the guide tabs and the location of the paper size indicators.
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray
separately. Keep all other drawers or trays closed until needed.
1
2
3
1
2
3
Length guide tabs
Size indicators
Width guide tabs
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Loading paper and specialty media
52
Loading the multipurpose feeder
1 Push the multipurpose feeder latch to the left.
2 Open the multipurpose feeder.
3 Grasp the extension, and pull it straight out until it is fully extended.
4 Prepare the paper for loading.
• Flex sheets of paper back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a
level surface.
• Hold transparencies by the edges. Straighten the edges on a level surface.
Note: Avoid touching the print side of transparencies. Be careful not to scratch them.
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Loading paper and specialty media
53
• Flex a stack of envelopes back and forth to loosen them. Straighten the edges on a level surface.
Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or
self‑stick adhesives. These envelopes may severely damage the printer.
5 Locate the stack height limiter and tab.
Note: Do not exceed the maximum stack height by forcing paper under the stack height limiter.
2
1
4
3
1
2
3
4
Tab
Stack height limiter
Width guide
Size indicators
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Loading paper and specialty media
54
6 Load the paper, and then adjust the width guide to lightly touch the edge of the paper stack.
• Load paper, card stock, and transparencies with the recommended print side facedown and the top edge
entering first.
• Load envelopes with the flap side up.
Notes:
• Do not load or close the multipurpose feeder while a job is printing.
• Load only one size and type of paper at a time.
7 Make sure the paper is as far into the multipurpose feeder as it will go with very gentle pushing. Paper should lie
flat in the multipurpose feeder. Make sure the paper fits loosely in the multipurpose feeder and is not bent or
wrinkled.
8 From the printer control panel, set the Paper Size and Paper Type.
Loading the manual feeder
The standard 250‑sheet tray has an integrated manual feeder that can be used to print on different types of media one
sheet at a time.
1 Send a manual print job.
For Windows users
a With a document open, click File > Print.
b Click Properties, Preferences, Options, or Setup.
c Navigate to:
Paper tab > Paper type > Manual Paper > OK > OK
For Macintosh users
a With a document open, choose File > Print.
b From the Copies & Pages or General pop-up menu, choose Manual Paper.
c Click OK or Print.
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Loading paper and specialty media
55
2 When Load Single Sheet Feeder with [paper type] [paper size]appears, load the sheet
facedown into the manual feeder. Load envelopes on the left side of the feeder with the flap side up.
Note: Align the long edge of the sheet so that it is flush with the right side of the manual feeder.
3 Adjust the width guides until they lightly touch the sheet. Do not force the width guides against the sheet. Doing
so may damage the sheet.
4 Push the sheet in until it stops. The printer pulls it in farther.
Note: To achieve the best possible print quality, use only high‑quality media designed for laser printers.
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Loading paper and specialty media
56
Linking and unlinking trays
Linking trays
Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next
linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked.
The Paper Size setting for all trays must be set manually from the Paper Size menu. The Paper Type setting must be set
for all trays from the Paper Type menu. The Paper Type menu and the Paper Size menu are both available from the
Paper Size/Type menu.
Unlinking trays
Change one of the following tray settings:
• Paper Type
Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked
trays, then assign a different Paper Type name to the tray, such as Custom Type [x], or define your own custom
name.
• Paper Size
Paper Size settings must be set manually from the Paper Size menu.
Note: Trays that do not have the same settings as any other tray are not linked.
Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper
loaded in a tray. The temperature of the fuser varies according to the specified Paper Type. Prints may not be
properly processed if an inaccurate Paper Type is selected.
Creating a custom name for a paper type
If the printer is on a network, you can use the Embedded Web Server to define a name other than Custom Type [x] for
each of the custom paper types loaded into the printer.
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Settings > Paper Menu > Custom Name > type a name > Submit.
Note: This custom name will replace the Custom Type [x] name under the Custom Types and Paper Size and
Type menus.
3 Click Custom Types > select a paper type > Submit.
Assigning a custom paper type name
Assign a custom paper type name to a tray when linking or unlinking trays.
From the home screen, navigate to:
> Paper Menu > Paper Size/Type > select a custom paper type name > select a tray > Submit
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Loading paper and specialty media
57
Configuring a custom name
If the printer is on a network, then you can use the Embedded Web Server to define a name other than Custom Type [x]
for each of the custom paper types loaded into the printer.
1 Type the printer IP address in the address field of your Web browser.
Note: If you do not know the IP address of the printer, then you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Settings > Paper Menu > Custom Types > select the custom name you want to configure > select a paper or
specialty media type > Submit.
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Paper and specialty media guide
58
Paper and specialty media guide
Notes:
• Make sure the paper size, type, and weight are set correctly on the computer or on the printer control panel.
• Flex, fan, and straighten specialty media before loading it.
• The printer may print at a reduced speed to prevent damage to the fuser.
• For more information on card stock and labels, see the Card Stock & Label Guide on the Lexmark Web site at
Paper guidelines
Paper characteristics
The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating
new paper stock.
Weight
The printer can automatically feed paper weights from 60 to 176 g/m2 (16 to 47 lb bond) grain long. Paper lighter than
75 g/m2 (20 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 80 g/m2 (21 lb
bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m2 or heavier paper.
Curl
Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after
the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid,
cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding
problems.
Smoothness
Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too
smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points;
however, smoothness between 150 and 200 Sheffield points produces the best print quality.
Moisture content
The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly.
Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that
can degrade its performance.
Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to
48 hours before printing. Extend the time several days if the storage or transportation environment is very different
from the printer environment. Thick paper may also require a longer conditioning period.
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Grain direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of
the paper, or grain short, running the width of the paper.
For 60 to 176 g/m2 (16 to 47 lb bond) paper, use grain long fibers.
Fiber content
Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the
paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing
fibers such as cotton possesses characteristics that can negatively affect paper handling.
Selecting paper
Using the appropriate paper prevents jams and helps ensure trouble‑free printing.
To help avoid paper jams and poor print quality:
• Always use new, undamaged paper.
• Before loading paper, know the recommended printable side of the paper. This information is usually indicated on
the paper package.
• Do not use paper that has been cut or trimmed by hand.
• Do not mix paper sizes, types, or weights in the same tray; mixing results in jams.
• Do not use coated papers unless they are specifically designed for electrophotographic printing.
Using recycled paper and other office papers
As an environmentally conscientious company, Lexmark supports the use of recycled paper produced specifically for
use in laser (electrophotographic) printers.
While no blanket statement can be made that all recycled paper will feed well, Lexmark consistently tests papers that
represent recycled cut size copier papers available on the global market. This scientific testing is conducted with rigor
and discipline. Many factors are taken into consideration both separately and as a whole, including the following:
• Amount of post-consumer waste (Lexmark tests up to 100% post-consumer waste content.)
• Temperature and humidity conditions (Testing chambers simulate climates from all over the world.)
• Moisture content (Business papers should have low moisture: 4–5%.)
• Bending resistance and proper stiffness means optimum feeding through the printer.
• Thickness (impacts how much can be loaded into a tray)
• Surface roughness (measured in Sheffield units, impacts print clarity and how well toner fuses to the paper)
• Surface friction (determines how easily sheets can be separated)
• Grain and formation (impacts curling, which also influences the mechanics of how the paper behaves as it moves
through the printer)
• Brightness and texture (look and feel)
Recycled papers are better than ever; however, the amount of recycled content in a paper affects the degree of control
over foreign matter. And while recycled papers are one goodpath to printing in an environmentally responsible manner,
they are not perfect. The energy required to de-ink and deal with additives such as colorants and “glue” often generates
more carbon emissions than does normal paper production. However, using recycled papers enables better resource
management overall.
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Lexmark concerns itself with the responsible use of paper in general based on life cycle assessments of its products. To
gain a better understanding of the impact of printers on the environment, the company commissioned a number of
life cycle assessments and found that paper was identified as the primary contributor (up to 80%) of carbon emissions
caused throughout the entire life of a device (from design to end-of-life). This is due to the energy-intensive
manufacturing processes required to make paper.
Thus, Lexmark seeks to educate customers and partners on minimizing the impact of paper. Using recycled paper is
one way. Eliminating excessive and unnecessary paper consumption is another. Lexmark is well-equipped to help
customers minimize printing and copying waste. In addition, the company encourages purchasing paper from suppliers
who demonstrate their commitment to sustainable forestry practices.
Lexmark does not endorse specific suppliers, although a converter’s product list for special applications is maintained.
However, the following paper choice guidelines will help alleviate the environmental impact of printing:
1 Minimize paper consumption.
2 Be selective about the origin of wood fiber. Buy from suppliers who carry certifications such as the Forestry
Stewardship Council (FSC) or The Program for the Endorsement of Forest Certification (PEFC). These certifications
guarantee that the paper manufacturer uses wood pulp from forestry operators that employ environmentally and
socially responsible forest management and restoration practices.
3 Choose the most appropriate paper for printing needs: normal 75 or 80 g/m2 certified paper, lower weight paper,
or recycled paper.
Unacceptable paper examples
Test results indicate that the following paper types are at risk for use with laser printers:
• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers
• Preprinted papers with chemicals that may contaminate the printer
• Preprinted papers that can be affected by the temperature in the printer fuser
• Preprinted papers that require a registration (the precise location on the page) greater than ± 2.3 mm (± 0.9 in.),
such as optical character recognition (OCR) forms. In some cases, registration can be adjusted with a software
application to successfully print on these forms.)
• Coated papers (erasable bond), synthetic papers, thermal papers
• Rough-edged, rough or heavily textured surface papers or curled papers
• Recycled papers that fail EN12281:2002 (European testing)
• Paper weighing less than 60 g/m2 (16 lb)
• Multiple part forms or documents
For more information about Lexmark, visit www.lexmark.com. General sustainability-related information can be found
at the Environmental Sustainability link.
Selecting preprinted forms and letterhead
• Use grain long for 60–90‑g/m2 (16–24‑lb) paper.
• Use only forms and letterhead printed using an offset lithographic or engraved printing process.
• Avoid paper with rough or heavily textured surfaces.
• Use inks that are not affected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these
requirements; latex inks might not.
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• Print samples on preprinted forms and letterheads considered for use before buying large quantities. This
determines whether or not the ink in the preprinted form or letterhead will affect print quality.
• When in doubt, contact your paper supplier.
Storing paper
Use these paper storage guidelines to help avoid jams and uneven print quality:
• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent. Most
label manufacturers recommend printing in a temperature range of 18–24°C (65–75°F) with relative humidity
between 40 and 60 percent.
• Store paper in cartons, on a pallet or shelf, rather than on the floor.
• Store individual packages on a flat surface.
• Do not store anything on top of individual paper packages.
• Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and wrapper
help keep the paper clean, dry, and flat.
Supported paper sizes, types, and weights
The following tables provide information on standard and optional paper sources and the types of paper they support.
Note: For an unlisted paper size, select the closest larger listed size.
Supported paper sizes
Notes:
• Your printer model may have a 650‑sheet duo drawer, which consists of a 550‑sheet tray and an integrated
100‑sheet multipurpose feeder. The 550‑sheet tray of the 650‑sheet duo drawer supports the same paper sizes
as the optional 550‑sheet tray. The integrated multipurpose feeder supports different paper sizes, types, and
weights.
• Some printer models may not support the optional 550-sheet tray.
Paper size
A4
Dimensions
250‑sheet tray Optional
Multipurpose
550‑sheet tray feeder
Manual
feeder
210 x 297 mm
(8.3 x 11.7 in.)
A5
148 x 210 mm
(5.83 x 8.3 in.)
JIS B5
A6
182 x 257 mm
(7.2 x 10.1 in.)
105 x 148 mm
(4.1 x 5.8 in.)
X
X
* When Universal is selected, the page is formatted for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software
program.
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Paper size
Statement
Letter
Dimensions
250‑sheet tray Optional
Multipurpose
550‑sheet tray feeder
Manual
feeder
140 x 216 mm
(5.5 x 8.5 in.)
X
X
216 x 279 mm
(8.5 x 11 in.)
Folio
216 x 330 mm
(8.5 x 13 in.)
Oficio (Mexico)
Legal
216 x 340 mm
(8.5 x 13 in.)
216 x 356 mm
(8.5 x 14 in.)
Executive
Universal*
184 x 267 mm
(7.3 x 10.5 in.)
148 x 210 mm
(5.8 x 8.3 in.) up to
216 x 356 mm
(8.5 x 14 in.)
76 x 127 mm (3 x 5 in.) X
up to 216 x 356 mm
(8.5 x 14 in.)
X
7 3/4 Envelope
(Monarch)
98 x 191 mm
(3.9 x 7.5 in.)
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
9 Envelope
98 x 225 mm
(3.9 x 8.9 in.)
10 Envelope
DL Envelope
B5 Envelope
C5 Envelope
Monarch
105 x 241 mm
(4.1 x 9.5 in.)
110 x 220 mm
(4.3 x 8.7 in.)
176 x 250 mm
(6.9 x 9.8 in.)
162 x 229 mm
(6.4 x 9 in.)
105 x 241 mm
(4.1 x 9.5 in.)
Other Envelope
98 x 162 mm
(3.9 x 6.3 in.) up to
176 x 250 mm
(6.9 x 9.8 in.)
* When Universal is selected, the page is formatted for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software
program.
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63
Supported paper types and weights
Notes:
• Your printer model may have a 650‑sheet duo drawer, which consists of a 550‑sheet tray and an integrated
100‑sheet multipurpose feeder. The 550‑sheet tray of the 650‑sheet duo drawer supports the same paper as
the optional 550‑sheet tray. The integrated multipurpose feeder supports different paper sizes, types, and
weights.
• Some printer models may not support the optional 550-sheet tray.
Paper type
Standard 250‑sheet Optional 550‑sheet Multipurpose feeder Manual feeder
tray
tray
Paper
• Plain1, 2
• Bond1, 2
• Glossy
• Colored
• Custom Type [x]
• Letterhead
• Light1, 2
• Heavy1, 2
• Preprinted
• Rough/Cotton1,2
Recycled
Card stock1, 2, 3
Transparencies
X
X
Labels2, 4, 5
• Paper
Envelopes2, 6, 7
X
1 Paper types must be set to match the supported paper weights.
2 The duplex unit supports paper weights from 60 to 105 g/m2 (16–28‑lb) grain long bond paper. The duplex unit does not
support card stock, transparencies, envelopes, or labels.
3 For 60 to 176 g/m2 (16–47‑lb) bond paper, we recommend grain long fibers.
4 The pressure‑sensitive area must enter the printer first.
5 Single-sided paper labels designed for laser printers are supported for occasional use. The use of paper labels should not
exceed 20 pages per month. Prolonged use may reduce fuser life. Vinyl, pharmacy, and dual-sided labels are not supported.
For more information, see the Card Stock & Label Guide on the Lexmark Web site at http://support.lexmark.com.
6 The maximum weight for 100 percent cotton envelopes is 90 g/m2 (24‑lb) bond.
7 The cotton content limit for 105 g/m2 (28‑lb) bond envelopes is 25 percent.
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Printing
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Printing
This chapter covers printing, printer reports, and job cancelation. The selection and handling of paper and specialty
media can affect how reliably documents print. For more information, see “Avoiding jams” on page 230 and “Storing
Printing a document
Printing a document
1 From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.
2 Send the print job:
For Windows users
a With a document open, click File > Print.
b Click Properties, Preferences, Options, or Setup.
c Adjust settings as necessary.
d Click OK > Print.
For Macintosh users
a Customize the settings as needed in the Page Setup dialog:
1 With a document open, choose File > Page Setup.
2 Choose a paper size or create a custom size to match the loaded paper.
3 Click OK.
b Customize the settings as needed in the Print dialog:
1 With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2 From the Print dialog and pop‑up menus, adjust the settings as needed.
Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or
select the appropriate tray or feeder.
3 Click Print.
Adjusting toner darkness
1 Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Settings > Print Settings > Quality Menu > Toner Darkness.
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3 Adjust the toner darkness setting.
4 Click Submit.
Printing from a mobile device
For the list of supported mobile devices and to download a compatible mobile printing application, visit
Note: Mobile printing applications may also be available from your mobile device manufacturer.
Printing from a flash drive
Printing from a flash drive
Notes:
• Before printing an encrypted PDF file, enter the file password from the printer control panel.
• You cannot print files for which you do not have printing permissions.
1 Insert a flash drive into the USB port.
Notes:
• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the
printer ignores the flash drive.
• If you insert the flash drive while the printer is processing other print jobs, then Busyappears. After these
print jobs are processed, you may need to view the held jobs list to print documents from the flash drive.
Warning—Potential Damage: Do not touch the USB cable, any network adapter, any connector, the memory
device, or the printer in the areas shown while actively printing, reading, or writing from the memory device. A
loss of data can occur.
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2 From the printer control panel, touch the document you want to print.
3 Touch the arrows to increase the number of copies to print, and then touch Print.
Notes:
• Do not remove the flash drive from the USB port until the document has finished printing.
• If you leave the flash drive in the printer after leaving the initial USB menu screen, then you can still print
files from the flash drive as held jobs.
Supported flash drives and file types
Flash drive
File type
Documents:
• .pdf
• Lexar JumpDrive 2.0 Pro (256MB, 512MB, or 1GB sizes)
• SanDisk Cruzer Mini (256MB, 512MB, or 1GB sizes)
• .xps
Notes:
Images:
• .dcx
• .gif
• Hi‑Speed USB flash drives must support the Full‑Speed standard. Devices supporting only USB
low‑speed capabilities are not supported.
• USB flash drives must support the FAT (File Allocation Tables) system. Devices formatted with NTFS
(New Technology File System) or any other file system are not supported.
• .JPEG
• .jpg
• .bmp
• .pcx
• .TIFF
• .tif
• .png
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Printing on specialty media
Tips on using card stock
Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness,
and texture, can significantly impact print quality. Print samples on the card stock being considered for use before
buying large quantities.
When printing on card stock:
• From MarkVision Professional, the printer software, or the printer control panel:
1 Set the Paper Type to Card Stock.
2 Set the Paper Weight to Card Stock Weight.
3 Set the Card Stock Weight to Normal or Heavy.
• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or
other paper handling problems.
• Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 200°C (392°F)
without releasing hazardous emissions.
• Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting
introduces semi‑liquid and volatile components into the printer.
• Use grain short card stock when possible.
Tips on using envelopes
Print samples on the envelopes being considered for use before buying large quantities.
When printing on envelopes:
• Feed envelopes from the manual feeder or optional multipurpose feeder.
• Set the Paper Type to Envelope, and select the envelope size.
• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the
envelopes can withstand temperatures up to 200°C (392°F) without sealing, wrinkling, curling excessively, or
releasing hazardous emissions.
• For the best performance, use envelopes made from 60 g/m2 (16 lb bond) paper. Use up to 105 g/m2 (28 lb bond)
weight for envelopes as long as the cotton content is 25% or less. All‑cotton envelopes must not exceed 90 g/m2
(24 lb bond) weight.
• Use only new envelopes.
• To optimize performance and minimize jams, do not use envelopes that:
– Have excessive curl or twist
– Are stuck together or damaged in any way
– Have windows, holes, perforations, cutouts, or embossing
– Have metal clasps, string ties, or folding bars
– Have an interlocking design
– Have postage stamps attached
– Have any exposed adhesive when the flap is in the sealed or closed position
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– Have bent corners
– Have rough, cockle, or laid finishes
• Adjust the width guides to fit the width of the envelopes.
Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.
Tips on using letterhead
Page orientation is important when printing on letterhead. Use the following table to determine which direction to
load the letterhead:
Source or process
Print side and paper orientation
Printed letterhead design is placed faceup. The top edge of the sheet with the logo is
placed at the front of the tray.
• Standard 250‑sheet tray
• Optional 550‑sheet tray
• Simplex (one‑sided) printing
from trays
C
A B
Duplex (two‑sided) printing from
Printed letterhead design is placed facedown. The top edge of the sheet with the logo
is placed at the back of the tray.
trays
C
A B
Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for
laser printers.
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Source or process
Print side and paper orientation
Manual feeder (simplex printing)
Multipurpose feeder
Preprinted letterhead design is placed facedown. The top edge of the sheet with the
logo should enter the manual feeder first.
Manual feeder (duplex printing)
Multipurpose feeder
Preprinted letterhead design is placed faceup. The top edge of the sheet with the logo
should enter the manual feeder last.
C
A B
Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for
laser printers.
Tips on using labels
Note: Use paper label sheets for occasional use only. Vinyl, pharmacy, and dual‑sided labels are not supported.
For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on
When printing on labels:
• Use labels designed specifically for laser/LED printers. Check with the manufacturer or vendor to verify that:
– The labels can withstand temperatures up to 210°C (410°F) without sealing, excessive curling, wrinkling, or
releasing hazardous emissions.
Note: Labels can be printed at a higher fusing temperature up to 220°C (428°F) if Label Weight is set to
Heavy. Select this setting using the Embedded Web Server, or from the printer control panel Paper menu.
– Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure without
delaminating, oozing around the edges, or releasing hazardous fumes.
• Do not use labels with slick backing material.
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• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets
also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.
• Do not use labels with exposed adhesive.
• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die‑cuts of the label.
• Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)
away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.
• If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 in.) strip on the leading and driver edge, and
use a non‑oozing adhesive.
• Portrait orientation works best, especially when printing bar codes.
Tips on using transparencies
Print a test page on the transparencies being considered for use before buying large quantities.
When printing on transparencies:
• Feed transparencies from the 250-sheet tray, manual feeder, or optional multipurpose feeder.
• Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure
transparencies are able to withstand temperatures up to 200°C (392°F) without melting, discoloring, offsetting, or
releasing hazardous emissions.
• To prevent print quality problems, avoid getting fingerprints on the transparencies.
Printing confidential and other held jobs
Storing print jobs in the printer
You can set the printer to store print jobs in the printer memory until you start the print job from the printer control
panel.
All print jobs that can be initiated by the user at the printer are called held jobs.
Note: Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to
process additional held jobs.
Print job type
Description
Confidential
Confidential lets you hold print jobs in the computer until you enter the PIN from
the control panel.
Note: The PIN is set from the computer. It must be four digits, using the
numbers 0–9.
Verify
Verify lets you print one copy of a print job while the printer holds the remaining
copies. It allows you to examine if the first copy is satisfactory. The print job is
automatically deleted from the printer memory once all copies are printed.
Reserve
Repeat
Reserve allows the printer to store print jobs for printing at a later time. The print
jobs are held until deleted from the Help Jobs menu.
Repeat prints and stores print jobs in the printer memory for reprinting.
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Printing confidential and other held jobs
Note: Confidential and Verify print jobs are automatically deleted from memory after printing. Repeat and Reserve
jobs are held in the printer until you choose to delete them.
For Windows users
1 With a document open, click File > Print.
2 Click Properties, Preferences, Options, or Setup.
3 Click Print and Hold.
4 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential
print job, also enter a four‑digit PIN.
5 Click OK or Print.
6 From the printer home screen, release the print job.
• For confidential print jobs, navigate to:
Held jobs > your user name > Confidential Jobs > enter PIN > select print job > specify number of copies >
Print
• For other print jobs, navigate to:
Held jobs > your user name > select print job > specify number of copies > Print
For Macintosh users
1 With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2 From the print options or Copies & Pages pop‑up menu, choose Job Routing.
3 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential
print job, also enter a four‑digit PIN.
4 Click OK or Print.
5 From the printer home screen, release the print job.
• For confidential print jobs, navigate to:
Held jobs > your user name > Confidential Jobs > enter PIN > select print job > specify number of copies >
Print
• For other print jobs, navigate to:
Held jobs > your user name > select print job > specify number of copies > Print
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Printing photos from a PictBridge‑enabled digital camera
You can connect a PictBridge‑enabled digital camera to the printer, and use the buttons on the camera to select and
print photos.
1 Insert one end of the USB cable into the camera.
Note: Use only the USB cable that came with your camera.
2 Insert the other end of the USB cable into the USB port on the front of the printer.
Notes:
• Make sure the PictBridge‑enabled digital camera is set to the correct USB mode. See the camera
documentation for more information.
• If the PictBridge connection is successful, then a confirmation message appears on the printer display.
3 Follow the instructions on the camera to select and print photos.
Note: If the printer is turned off while the camera is connected, then you must disconnect and then reconnect the
camera.
Printing information pages
Printing a font sample list
1 From the home screen, navigate to:
> Reports > Print Fonts
2 Touch PCL Fonts or PostScript Fonts.
Printing a directory list
A directory list shows the resources stored in a flash memory or on the printer hard disk.
From the home screen, navigate to:
> Reports > Print Directory
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Canceling a print job
Canceling a print job from the printer control panel
1 From the printer control panel, touch Cancel Job or press
on the keypad.
2 Touch the print job you want to cancel, and then touch Delete Selected Jobs.
Note: If you press
on the keypad, then touch Resume to return to the home screen.
Canceling a print job from the computer
For Windows users
1 Open the printers folder.
In Windows 8
From the Search charm, type run, and then navigate to:
Apps list > Run > type control printers> OK
In Windows 7 or earlier
a Click
or click Start, and then click Run.
b In the Start Search or Run dialog, type control printers.
c Press Enter, or click OK.
2 Double‑click the printer icon.
3 Select the print job you want to cancel.
4 Click Delete.
For Macintosh users
1 From the Apple menu, navigate to either of the following:
• System Preferences > Print & Scan > select your printer > Open Print Queue
• System Preferences > Print & Fax > select your printer > Open Print Queue
2 From the printer window, select the print job you want to cancel, and then delete it.
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Copying
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Copying
ADF
Scanner glass
Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
Making copies
Making a quick copy
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, touch Copy It.
Copying using the ADF
1 Load an original document faceup, short edge first into the ADF.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 Adjust the paper guides.
3 From the home screen, navigate to:
Copy > change the copy settings > Copy It
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Copying using the scanner glass
1 Place an original document facedown on the scanner glass in the upper left corner.
2 From the home screen, navigate to:
Copy > change the copy settings > Copy It
3 If you have more pages to scan, then place the next document on the scanner glass, and then touch Scan the Next
Page.
4 Touch Finish the Job to return to the home screen.
Copying film photos
1 Place a photo facedown on the upper left corner of the scanner glass.
2 From the home screen, navigate to:
Copy > Content > Photo >
> Photo/Film >
> Copy It > Scan the Next Page or Finish the Job
Copying on specialty media
Copying on transparencies
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
Copy > Copy from > size of the original document >
4 Touch Copy to, and then select the tray that contains transparencies, or touch Manual Feeder Size.
5 Load transparencies in the multipurpose feeder.
6 From the home screen, navigate to:
> select the desired size of the transparencies > Manual Feeder Type >
> Copy It
Copying on letterhead
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
Copy > Copy from > size of the original document > Copy to > Manual Feeder
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4 Place the letterhead faceup, top edge first in the multipurpose feeder.
5 Select the size of the letterhead.
6 Navigate to:
Continue > Letterhead > Continue > Copy It
Customizing copy settings
Copying in black and white
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
Copy > Allow color copies > Off >
> Submit
Copying to a different size
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 On the home screen, touch Copy.
4 Touch Copy from > select the size of the original document >
.
5 Touch Copy to > select the size of the copy >
.
6 Touch Copy It.
Making copies using paper from a selected tray
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
Copy > Copy from > size of the original document > Copy to
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4 Touch Manual Feeder or select the tray that contains the paper type you want to use.
Note: If you choose Manual Feeder, then you will also need to select the paper size and type.
5 Touch Copy It.
Copying different paper sizes
Use the ADF to copy original documents with different paper sizes. Depending on the paper sizes loaded and the “Copy
to” and “Copy from” settings, each copy is either printed on mixed paper sizes (Example 1) or scaled to fit a single paper
size (Example 2).
Example 1: Copying on mixed paper sizes
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
Copy > Copy from > Mixed Sizes >
> Copy to > Auto Size Match >
> Copy It
The scanner identifies the different paper sizes as they are scanned. Copies are printed on mixed paper sizes
corresponding to the paper sizes of the original document.
Example 2: Copying on a single paper size
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
Copy > Copy from > Mixed Sizes >
> Copy to > Letter >
> Copy It
The scanner identifies the different paper sizes as they are scanned, and then scales the mixed paper sizes to fit on
the paper size selected.
Copying on both sides of the paper (duplexing)
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 On the home screen, touch Copy.
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4 From the Sides (Duplex) area, touch the button for your preferred duplexing method.
The first number represents sides of the original documents; the second number represents sides of the copy. For
example, select 1‑sided to 2‑sided if you have 1-sided original documents and you want 2‑sided copies.
5 Touch
, and then Copy It.
Reducing or enlarging copies
Copies can be reduced to 25% of the original document size or enlarged to 400% of the original document size. The
factory default setting for Scale is Auto. If you leave Scale set to Auto, the content of your original document will be
scaled to fit the size of the paper onto which you are copying.
To reduce or enlarge a copy:
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 On the home screen, touch Copy.
4 From the Scale area, touch the arrows to enlarge or reduce your copies.
Touching “Copy to” or “Copy from” after setting Scale manually changes the scale value back to Auto.
5 Touch Copy It.
Adjusting copy quality
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
Copy > Content
4 Touch the button that best represents the content type of the document you are copying:
• Text—Use when the content of the original document is mostly text or line art.
• Graphics—Use when the original document is mostly business‑type graphics such as pie charts, bar charts, and
animations.
• Text/Photo—Use when the original document is a mixture of text, graphics, and photos.
• Photo—Use when the original document is mostly a photo or an image.
5 Touch
.
6 Touch the button that best represents the content source of the document you are copying:
• Color Laser—Use when the original document was printed using a color laser printer.
• Black/White Laser—Use when the original document was printed using a mono laser printer.
• Inkjet—Use when the original document was printed using an inkjet printer.
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• Photo/Film—Use when the original document is a photo from film.
• Magazine—Use when the original document is from a magazine.
• Newspaper—Use when the original document is from a newspaper.
• Press—Use when the original document was printed using a printing press.
• Other—Use when the original document was printed using an alternate or unknown printer.
7 Touch
> Copy It.
Collating copies
If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the
copies as groups of pages (not collated).
Collated
Not collated
By default, Collate is set to On. If you do not want to collate your copies, then change the setting to Off:
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
Copy > enter the number of copies > Collate > Off >
> Copy It
Placing separator sheets between copies
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
Copy > Advanced Options > Separator Sheets
Note: Collate must be set to On for the separator sheets to be placed between copies. If Collate is set to Off,
then the separator sheets are added to the end of the print job.
4 Select one of the following:
• Between Copies
• Between Jobs
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• Between Pages
• Off
5 Touch
> Copy It.
Copying multiple pages onto a single sheet
In order to save paper, you can copy either two or four consecutive pages of a multiple‑page document onto a single
sheet of paper.
Notes:
• The Paper Size must be set to Letter, Legal, A4, or JIS B5.
• The Copy Size must be set to 100%.
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
Copy > Advanced Options > Paper Saver > select desired output >
> Copy It
Creating a custom copy job (job build)
The custom copy job or job build is used to combine one or more sets of original documents into a single copy job. Each
set may be scanned using different job parameters. When a copy job is submitted and Custom Job is enabled, the
scanner scans the first set of original documents using the supplied parameters, and then it scans the next set with the
same or different parameters.
The definition of a set depends on the scan source:
• If you scan a document on the scanner glass, then a set consists of one page.
• If you scan multiple pages using the ADF, then a set consists of all scanned pages until the ADF becomes empty.
• If you scan one page using the ADF, then a set consists of one page.
For example:
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
Copy > Options > Custom Job > On > Done > Copy It
When the end of a set is reached, the scan screen appears.
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4 Load the next document faceup, short edge first into the ADF or facedown on the scanner glass, and then touch
Scan the Automatic Document Feeder or Scan the flatbed.
Note: If required, change the job settings.
5 If you have another document to scan, then repeat the previous step. Otherwise, touch Finish the job.
Placing information on copies
Placing the date and time at the top of each page
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
Copy > Advanced Options > Header/Footer
4 Pick an area of the page where you want to place the date and time.
5 Touch Yes or No >
> Copy It.
Placing an overlay message on each page
An overlay message can be placed on each page. The message choices are Urgent, Confidential, Copy, Custom or Draft.
To place a message on the copies:
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
Copy > Advanced Options > Overlay > select overlay message >
.
4 Touch Copy It.
Canceling a copy job
Canceling a copy job while the document is in the ADF
When the ADF begins processing a document, the scanning screen appears. To cancel the copy job, touch Cancel Job
on the touch screen.
A “Canceling scan job” screen appears. The ADF clears all pages in the ADF and cancels the job.
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Canceling a copy job while copying pages using the scanner glass
Touch Cancel Job on the touch screen.
A “Canceling scan job” screen appears. Once the job is canceled, the copy screen appears.
Canceling a copy job while pages are being printed
1 From the printer control panel, touch Cancel Job or press
2 Touch the job you want to cancel, and then touch Delete Selected Jobs.
Note: If you press on the keypad, then touch Resume to return to the home screen.
on the keypad.
Understanding the copy screens and options
Copy from
This option opens a screen where you can enter the paper size of the original document.
• Touch the paper size that matches the original document.
• When “Copy from” is set to Mixed Sizes, the scanner identifies the different paper sizes as they are scanned. Copies
are printed on mixed paper sizes corresponding to the paper sizes of the original document.
Copy to
This option opens a screen where you can enter the paper size and type on which your copies will be printed.
• Touch the paper size and type that matches the paper loaded.
• If the paper size setting for “Copy from” and “Copy to” are different, then the printer automatically adjusts the
Scale setting to accommodate the difference.
Copies
This option allows you to set the number of copies to be printed.
Scale
This option creates an image from your copy that is proportionally scaled anywhere between 25% and 400%. Scale can
also be set for you automatically.
• When you want to copy from one size of paper to another, such as from legal‑size to letter‑size paper, setting the
“Copy from” and “Copy to” paper sizes automatically changes the scale tokeep all the original document information
on your copy.
• Touch the left arrow to decrease the value by 1%; touch the right arrow to increase the value by 1%.
• Hold your finger on an arrow to make a continuous increment change.
• Hold your finger on an arrow for two seconds to cause the pace of the change to accelerate.
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Darkness
This option adjusts how light or dark your copies will turn out in relation to the original document.
Sides (Duplex)
Use this option to select duplex settings. You can print copies on one or two sides, make two-sided copies (duplex) of
two-sided original documents, make two-sided copies from one-sided original documents, or make one-sided copies
(simplex) from two-sided original documents.
Collate
This option keeps the pages of a print job stacked in sequence when printing multiple copies of the document. The
factory default setting for Collate is on; the output pages of your copies will be ordered (1,2,3) (1,2,3) (1,2,3). If you
want all the copies of each page to remain together, turn Collate off, and your copies will be ordered (1,1,1) (2,2,2)
(3,3,3).
Content
This option lets you set the original document type and source.
Choose content type from Text, Text/Photo, Photo, or Graphics.
• Text—Use when the content of the original document is mostly text or line art.
• Graphics—Use when the original document is mostly business‑type graphics such as pie charts, bar charts, and
animations.
• Text/Photo—Use when the original document is a mixture of text, graphics, and photos.
• Photo—Use when the original document is mostly a photo or an image.
Choose content source from Color Laser, Black/White Laser, Inkjet, Photo/Film, Magazine, Newspaper, Press, or Other.
• Color Laser—Use when the original document was printed using a color laser printer.
• Black/White Laser—Use when the original document was printed using a mono laser printer.
• Inkjet—Use when the original document was printed using an inkjet printer.
• Photo/Film—Use when the original document is a photo from film.
• Magazine—Use when the original document is from a magazine.
• Newspaper—Use when the original document is from a newspaper.
• Press—Use when the original document was printed using a printing press.
• Other—Use when the original document was printed using an alternate or unknown printer.
Color
This option enables or disables color for the scanned image.
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Advanced Options
Touching the Advanced Options button opens a screen where you can change the following settings:
• Advanced Duplex—Use to specify the document orientation, whether documents are one-sided or two-sided, and
how documents are bound.
Note: Some Advanced Duplex options are available only on select printers.
• Advanced Imaging—Use to change or adjust Auto Center, Background Removal, Color Balance, Color Dropout,
Contrast, Mirror Image, Negative Image, Scan Edge to Edge, Shadow Detail, Sharpness, and Temperature settings
before you copy the document.
• Create Booklet—Use to create a booklet. You can choose between 1‑sided and 2‑sided.
Note: This option appears only when a print duplexer and printer hard disk are installed.
• Cover Page Setup—Use to set copy cover page and booklet cover page.
• Custom Job—Use to combine multiple scanning jobs into a single job.
• Edge Erase—Use to eliminate smudges or information around the edges of a document. You can choose to eliminate
an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within
the area selected, leaving nothing on that portion of the scan.
• Header/Footer—Use to turn on Date/Time, Page number, Bates number, or Custom text, and prints them in the
specified header or footer location.
• Margin Shift—Use to increase the size of the margin of a specified distance by shifting the scanned image. This can
be useful in providing space to bind or hole-punch copies. Use the increase or decrease arrows to set how much of
a margin you want. If the additional margin is too large, then the copy will be cropped.
• Overlay—Use to create a watermark (or message) that overlays the content of your copy. You can choose from
Urgent, Confidential, Copy, and Draft, or you can enter a custom message in the ”Enter custom text” field. The word
you pick will appear, faintly, in large print across each page.
Note: A custom overlay can also be created by your system support person. When a custom overlay is created, a
button with an icon of that overlay will be available.
• Paper Saver—Use to print two or more sheets of an original document together on the same page. Paper Saver is
also called N-up printing. The N stands for Number. For example, 2-up would print two pages of your document on
a single page, and 4-up would print four pages of your document on a single page. Touching Print Page Borders
adds or removes the outline border surrounding the original document pages on the output page.
• Separator Sheets—Use to place a blank piece of paper between copies, pages, or print jobs. The separator sheets
can be drawn from a tray that contains a type or color of paper that is different from the paper your copies are
printed on.
Save As Shortcut
This option allows the current settings to be saved as a shortcut by assigning a number.
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E-mailing
ADF
Scanner glass
Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
You can use the printer to e‑mail scanned documents to one or more recipients. There are three ways to send an e‑mail
from the printer. You can type the e‑mail address, use a shortcut number, or use the address book.
Getting ready to e-mail
Setting up the e-mail function
1 Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Settings.
3 Under Default Settings, click E-mail/FTP Settings.
4 Click E-mail Settings > Setup E-mail Server.
5 Fill in the fields with the appropriate information.
6 Click Submit.
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Configuring e‑mail settings
1 Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Settings > E-mail/FTP Settings > E-mail Settings.
3 Fill in the fields with the appropriate information.
4 Click Submit.
Creating an e-mail shortcut
Creating an e-mail shortcut using the Embedded Web Server
1 Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Settings.
3 Under Other Settings, click Manage Shortcuts > E-mail Shortcut Setup.
4 Type a unique name for the recipient, and then enter the e-mail address.
Note: If you are entering multiple addresses, then separate each address with a comma (,).
5 Select the scan settings (Format, Content, Color, and Resolution).
6 Enter a shortcut number, and then click Add.
If you enter a number that is already in use, then you are prompted to select another number.
Creating an e-mail shortcut using the touch screen
1 From the home screen, navigate to:
E-mail > Recipient > type an e‑mail address
To create a group of recipients, touch Next address, and then type the next recipient’s e-mail address.
2 Touch
.
3 Type a unique name for the shortcut, and then touch Done.
4 Verify that the shortcut name and number are correct, and then touch OK.
If the name or number is incorrect, then touch Cancel, and then reenter the information.
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E-mailing a document
Sending an e-mail using the touch screen
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
Note: Make sure the size of the original document and the copy paper size are the same. Failure to set the
proper size may result to a cropped image.
3 From the home screen, navigate to:
E-mail > Recipient
#
4 Enter the e‑mail address, or press
and then enter the shortcut number.
To enter additional recipients, touch Next Address, and then enter the address or shortcut number you want to
add.
Note: You can also enter an e‑mail address using the address book.
5 Touch Done > Send It.
Sending an e‑mail using a shortcut number
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
#
3 Press
, enter the shortcut number using the keypad, and then touch
.
To enter additional recipients, touch Next address, and then enter the address or shortcut number you want to
add.
4 Touch Send It.
Sending an e‑mail using the address book
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
E-mail >Recipient(s) >
> enter the name of recipient > Browse shortcuts
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4 Touch the name of the recipients.
To enter additional recipients, touch Next address, and then enter the address or shortcut number you want to
add, or search the address book.
5 Touch Done.
Customizing e-mail settings
Adding e-mail subject and message information
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, touch E-mail.
4 Type an e‑mail address.
5 Touch Options > Subject.
6 Type the e-mail subject.
7 Touch Done > Message.
8 Type an e-mail message.
9 Touch Done > E-mail It.
Changing the output file type
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
E-mail > Recipient > type an e‑mail address > Send as
4 Touch the button that represents the file type you want to send.
• PDF—Use this to create a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided
free by Adobe at www.adobe.com.
• Secure PDF—Use this to create an encrypted PDF file that protects the file contents from unauthorized access.
• TIFF—Use this to create multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the
Embedded Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent
JPEG.
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• JPEG—Use this to create and attach a separate file for each page of your original document, viewable by most
Web browsers and graphics programs.
• XPS—UsethistocreateasingleXML Paper Specification(XPS) file withmultiple pages, viewable using an Internet
Explorer-hosted viewer and the .NET Framework, or by downloading a third‑party standalone viewer.
5 Touch E‑mail It.
Note: If you selected Secure PDF, you will be prompted to enter your password twice.
Canceling an e-mail
• When using the ADF, touch Cancel Job while Scanningappears.
• When using the scanner glass, touch Cancel Job while Scanningappears, or while Scan the Next Page/
Finish the Jobappears.
Understanding e-mail options
Recipients
This option lets you enter the destination of your e-mail. You may enter multiple e‑mail addresses.
Subject
This option lets you enter a subject line for your e-mail.
Message
This option lets you enter a message that will be sent with your scanned attachment.
File Name
This option lets you customize the attachment file name.
Original Size
This option opens a screen where you can choose the size of the documents you are going to e-mail.
• Touch a paper size button to select that size as the Original Size setting. The e‑mail screen appears with the new
setting displayed.
• When “Original Size” is set to Mixed Sizes, you can scan an original document that contains mixed paper sizes.
Resolution
Adjusts the output quality of your e-mail. Increasing the image resolution increases the e-mail file size and the time
needed to scan your original document. Image resolution can be decreased to reduce the e-mail file size.
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Color
This option sets the output color for the scanned image. Touch to enable or disable color.
Content
This option lets you specify the content type and source of the original document.
Choose content type from Text, Text/Photo, Photo, or Graphics.
• Text—Use when the content of the original document is mostly text or line art.
• Graphics—Use when the original document is mostly business‑type graphics such as pie charts, bar charts, and
animations.
• Text/Photo—Use when the original document is a mixture of text, graphics, and photos.
• Photo—Use when the original document is mostly a photo or an image.
Choose content source from Color Laser, Black/White Laser, Inkjet, Photo/Film, Magazine, Newspaper, Press, or Other.
• Color Laser—Use when the original document was printed using a color laser printer.
• Black/White Laser—Use when the original document was printed using a mono laser printer.
• Inkjet—Use when the original document was printed using an inkjet printer.
• Photo/Film—Use when the original document is a photo from film.
• Magazine—Use when the original document is from a magazine.
• Newspaper—Use when the original document is from a newspaper.
• Press—Use when the original document was printed using a printing press.
• Other—Use when the original document was printed using an alternate or unknown printer.
Darkness
This option adjusts how light or dark your scanned documents will turn out in relation to the original document.
Send As
This option sets the output (PDF, TIFF, JPEG or XPS) for the scanned image.
• PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by
Adobe at www.adobe.com.
• Secure PDF—Creates an encrypted PDF file that protects the file contents from unauthorized access
• TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded
Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.
• JPEG—Creates and attaches a separate filefor each page of your originaldocument, viewablebymostWebbrowsers
and graphics programs
• XPS—Creates a single XPS file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET
Framework, or by downloading a third party standalone viewer
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Page Setup
This option lets you change the Sides (Duplex), Orientation, and Binding.
• Sides (Duplex)— Specifies if the original document is simplex (printed on one page) or duplex (printed on both
sides). This also identifies what needs to be scanned for inclusion in the e-mail.
• Orientation— Specifies the orientation of the original document, and then changes Sides and Binding to match the
orientation.
• Binding— Specifies if the original document is bound on the long‑edge or short‑edge side.
Scan Preview
This option displays the first page of the image before it is included in the e-mail. When the first page is scanned, the
scanning is paused and a preview image appears.
Advanced Options
Touching this button opens a screen where you can change the following settings:
• Advanced Imaging—Use to adjust the Background Removal, Color Balance, Color Dropout, Contrast, JPEG Quality,
Mirror Image, Negative Image, Scan Edge to Edge, Shadow Detail, Sharpness, and Temperature settings before you
e‑mail the document.
• Custom Job—Use to combine multiple scanning jobs into a single job.
• Edge Erase—Use to eliminate smudges or information around the edges of a document. You can choose to eliminate
an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within
the area selected, leaving nothing on that portion of the scan.
• Transmission Log—Use to print the transmission log or transmission error log.
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Faxing
ADF
Scanner glass
Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
Getting the printer ready to fax
The following connection methods may not be applicable in all countries or regions.
Note: During the initial printer setup, deselect Fax and any other function you plan to set up later, and then touch
Continue. The indicator light may blink red if the fax function is enabled and not fully set up.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or
receiving a fax.
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To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web
Server and then enter the Settings menu.
Note: If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax setup
information.
Using the printer control panel for fax setup
When the printer is turned on for the first time or if the printer has been off for an extended time, a series of start‑up
screens appear. If the printer has fax capabilities, then the following screens appear:
Fax Name or Station Name
Fax Number or Station Number
1 When Fax Nameor Station Nameappears, enter the name to be printed on all outgoing faxes.
2 After entering the Fax Name or Station Name, touch Submit.
3 When Fax Numberor Station Numberappears, enter the printer fax number.
4 After entering the Fax Number or Station Number, touch Submit.
Using the Embedded Web Server for fax setup
1 Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Settings > Fax Settings > Analog Fax Setup.
3 In the Fax Name or Station Name field, enter the name to be printed on all outgoing faxes.
4 In the Fax Number or Station Number field, enter the printer fax number.
5 Click Submit.
Choosing a fax connection
You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. To
determine the best way to set up the printer, see the following table.
Notes:
• The printer is an analog device that works best when directly connected to the wall outlet. Other devices (such
as a telephone or answering machine) can be successfully attached to pass through the printer, as described in
the setup steps.
• If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.
Contact your DSL provider for a DSL filter. The DSL filter removes the digital signal on the telephone line that can
interfere with the ability of the printer to fax properly.
• You do not need to attach the printer to a computer, but you do need to connect it to an analog telephone line
to send and receive faxes.
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Equipment and service options
Fax connection setup
Connect directly to the telephone line
Connect to a Digital Subscriber Line (DSL or ADSL)
service
Connect to a Private Branch eXchange (PBX) or
Integrated Services Digital Network (ISDN) system
Use a Distinctive Ring service
Connect to a telephone line, telephone, and answering See “Connecting the printer and a telephone or answering machine
machine
Connect through an adapter used in your area
Connect to a computer with a modem
Connecting to an analog telephone line
If your telecommunications equipment uses a US‑style (RJ11) telephone line, then follow these steps to connect the
equipment:
1 Connect one end of the telephone cable that came with the printer to the printer LINE port
.
2 Connect the other end of the telephone cable to an active analog telephone wall jack.
Connecting to a DSL service
If you subscribe to a DSL service, then contact the DSL provider to obtain a DSL filter and telephone cord, and then
follow these steps to connect the equipment:
1 Connect one end of the telephone cable that came with the printer to the printer LINE port
2 Connect the other end of the telephone cable to the DSL filter.
.
Note: Your DSL filter may look different than the one in the illustration.
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3 Connect the DSL filter cable to an active telephone wall jack.
3
2
1
Connecting to a PBX or ISDN system
If you use a PBX or ISDN converter or terminal adapter, then follow these steps to connect the equipment:
1 Connect one end of the telephone cable that came with the printer to the printer LINE port
.
2 Connect the other end of the telephone cable to the port designated for fax and telephone use.
Notes:
• Make sure the terminal adapter is set to the correct switch type for your region.
• Depending on the ISDN port assignment, you may have to connect to a specific port.
• When using a PBX system, make sure the call waiting tone is off.
• When using a PBX system, dial the outside line prefix before dialing the fax number.
• For more information on using the fax with a PBX system, see the documentation that came with your PBX
system.
Connecting to a distinctive ring service
A distinctive ring service may be available from your telephone service provider. This service allows you to have multiple
telephone numbers on one telephone line, with each telephone number having a different ring pattern. This may be
useful for distinguishing between fax and voice calls. If you subscribe to a distinctive ring service, then follow these
steps to connect the equipment:
1 Connect one end of the telephone cable that came with the printer to the printer LINE port
.
2 Connect the other end of the telephone cable to an active analog telephone wall jack.
3 Change the Distinctive Rings setting to match the setting you want for the printer to answer:
Note: The factory default setting for distinctive rings is On. This allows the printer to answer single, double, and
triple ring patterns.
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a From the home screen, navigate to:
> Settings > Fax Settings > Analog Fax Settings > Distinctive Rings
b Select the pattern setting you want to change, and then touch Submit.
Connecting the printer and a telephone or answering machine to the same
telephone line
1 Connect one end of the telephone cable that came with the printer to the printer LINE port
.
2 Connect the other end of the telephone cable to an active analog telephone wall jack .
3 Remove the plug from the printer EXT port
.
4 Connect your telecommunications equipment directly to the printer EXT port
.
Use one of the following methods:
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Answering machine
Answering machine and telephone
Telephone or a telephone with an integrated answering
machine
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Connecting to an adapter for your country or region
The following countries or regions may require a special adapter to connect the telephone cable to the active telephone
wall jack:
Country/region
• Austria
• Cyprus
• Denmark
• Finland
• France
• Germany
• Ireland
• Italy
• New Zealand
• Netherlands
• Norway
• Portugal
• Sweden
• Switzerland
• United Kingdom
Countries or regions except Austria, Germany, and Switzerland
For some countries or regions, a telephone line adapter is included in the box. Use this adapter to connect an answering
machine, telephone, or other telecommunications equipment to the printer.
1 Connect one end of the telephone cable that came with the printer to the printer LINE port
.
Note: There is a special RJ‑11 plug installed in the printer EXT port
. Do not remove this plug. It is necessary
for the proper operation of the fax function and connected telephones.
2 Connect the other end of the telephone cable to the adapter, and then connect the adapter to the active telephone
wall jack.
Note: Your telephone adapter may look different than the one shown. It will fit the wall jack used in your
location.
3 Connect the answering machine or telephone to the adapter.
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Use one of the following methods:
Answering machine
Telephone
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Austria, Germany, and Switzerland
There is a special RJ‑11 plug installed in the printer EXT port
. Do not remove this plug. It is necessary for the proper
operation of the fax function and connected telephones.
Connecting to a telephone wall jack in Germany
Note: There is a special RJ‑11 plug installed in the printer EXT port
. Do not remove this plug. It is necessary for
the proper operation of the fax function and connected telephones.
1 Connect one end of the telephone cable that came with the printer to the printer LINE port
.
2 Connect the other end of the telephone cable to the adapter.
Note: Your telephone adapter may look different than the one shown. It will fit the wall jack used in your
location.
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3 Connect the adapter into the N slot of an active analog telephone wall jack.
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4 If you would like to use the same line for both fax and telephone communication, then connect a second telephone
line (not provided) between the telephone and the F slot of an active analog telephone wall jack.
5 If you would like to use the same line for recording messages on your answering machine, then connect a second
telephone cable (not provided) between the answering machine and the other N slot of the active analog telephone
wall jack.
Connecting to a computer with a modem
Connect the printer to a computer with a modem to send faxes from the software program.
Note: Setup steps may vary depending on your country or region.
1 Connect one end of the telephone cable that came with the printer to the printer LINE port
.
2 Connect the other end of the telephone cable to an active analog telephone wall jack.
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3 Remove the protective plug from the printer EXT port
.
4 Connect your telephone to the computer telephone jack.
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5 Connect an additional telephone cord (not provided) from the computer modem to the printer EXT port
.
Setting the outgoing fax or station name and number
1 Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Settings > Fax Settings > Analog Fax Setup.
3 In the Fax Name or Station Name field, enter the name to be printed on all outgoing faxes.
4 In the Fax Number or Station Number field, enter the printer fax number.
5 Click Submit.
Setting the date and time
You can set the date and time so that they are printed on every fax you send. If there is a power failure, then you may
have to reset the date and time.
1 Type the printer IP address in the address field of your Web browser.
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If you do not know the IP address of the printer, then you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Security > Set Date and Time.
3 In the Set Date & Time field, enter the current date and time.
4 Click Submit.
Note: It is recommended to use the network time.
Configuring the printer to observe daylight saving time
The printer can be set to automatically adjust for daylight saving time:
1 Type the printer IP address in the address field of your Web browser.
If you do not know the IP address of the printer, then you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Security > Set Date and Time.
3 Select the Automatically Observe DST checkbox, and then enter the DST start and end dates in the Custom Time
Zone Setup section.
4 Click Submit.
Creating shortcuts
Creating a fax destination shortcut using the Embedded Web Server
Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to send
a fax, you can create a permanent fax destination and assign a shortcut number. A shortcut can be created to a single
fax number or a group of fax numbers.
1 Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Settings > Manage Shortcuts > Fax Shortcut Setup.
Note: A password may be required. If you do not have an ID and password, get one from your system support
person.
3 Type a unique name for the shortcut, and then enter the fax number.
To create a multiple‑number shortcut, enter the fax numbers for the group.
Note: Separate each fax number in the group with a semicolon (;).
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4 Assign a shortcut number.
If you enter a number that is already in use, then you are prompted to select another number.
5 Click Add.
Creating a fax destination shortcut using the touch screen
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
Fax > enter the fax number
To create a group of fax numbers, touch Next number, and then enter the next fax number.
4 Navigate to:
> enter a name for the shortcut > Done > OK > Fax It
Sending a fax
Sending a fax using the touch screen
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, touch Fax.
4 Enter the fax number or a shortcut using the touch screen or keypad.
To add recipients, touch Next Number and then enter the recipient's telephone number or shortcut number, or
search the address book.
Note: To place a dial pause within a fax number, press . The dial pause appears as a comma in the “Fax to”
box. Use this feature if you need to dial an outside line first.
5 Touch Fax It.
Sending a fax using the computer
The printer driver fax option lets you send a print job to the printer, which sends the job as a fax. The fax option works
as a normal fax machine, but is controlled through the printer driver instead of the printer control panel.
1 With a document open, click File > Print.
2 Select the printer, and then click Properties, Preferences, Options, or Setup.
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3 Navigate to:
Fax tab > Enable fax
4 Enter the recipient fax number or numbers in the “Fax number(s)” field.
Note: Fax numbers can be entered manually or by using the Phone Book feature
5 If necessary, enter a prefix in the “Dialing prefix” field.
6 Select the appropriate paper size and page orientation.
7 If you want to include a cover page with the fax, then select Include cover page with fax, and then enter the
appropriate information.
8 Click OK.
Notes:
• The Fax option is available for use only with the PostScript driver or the Universal Fax Driver. For information on
installing these drivers, see the Software and Documentation CD.
• The Fax option must be configured and enabled in the PostScript driver under the Configuration tab before it
can be used.
• If the Always display settings prior to faxing check box is selected, then you are prompted to verify the
recipient information before the fax is sent. If this check box is cleared, then the queued document is sent
automatically as a fax when you click OK on the Fax tab.
Sending a fax using shortcuts
Fax shortcuts are just like the speed dial numbers on a telephone or fax machine. A shortcut number (1–99999) can
contain a single recipient or multiple recipients.
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not place postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
#
3 Press
, and then enter the shortcut number using the keypad.
4 Touch Fax It.
Sending a fax using the address book
The address book enables you to search for bookmarks and network directory servers.
Note: If the address book feature is not enabled, then contact your system support person.
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
Fax >
> Browse shortcuts
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4 Using the virtual keyboard, type the name or part of the name of the person whose fax number you want to find.
Note: Do not attempt to search for multiple names at the same time.
5 Touch Done > Fax It.
Customizing fax settings
Changing the fax resolution
Settings range from Standard (fastest speed) to Super Fine (slowest speed but best quality).
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
Fax > enter the fax number > Options
4 From the Resolution area, touch the arrows to change to the resolution you want.
5 Touch Fax It.
Making a fax lighter or darker
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
Fax > enter the fax number > Options
4 From the Darkness area, touch the arrows to adjust the darkness of the fax.
5 Touch Fax It.
Sending a fax at a scheduled time
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
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3 From the home screen, navigate to:
Fax > enter the fax number > Options > Advanced Options > Delayed Send
Note: If Fax Mode is set to Fax Server, the Delayed Send button will not appear. Faxes waiting for transmission
are listed in the Fax Queue.
4 Touch the arrows to adjust the time the fax will be transmitted.
The time is increased or decreased in increments of 30 minutes. If the current time is shown, the left arrow is
unavailable.
5 Touch Fax It.
Note: The document is scanned and then faxed at the scheduled time.
Viewing a fax log
1 Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Settings > Reports > Fax Job Log or Fax Call Log.
Blocking junk faxes
1 Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Settings > Fax Settings > Analog Fax Setup > Block No Name Fax.
Notes:
• This option blocks all incoming faxes that have a private caller ID or no fax station name.
• In the Banned Fax List field, enter the phone numbers or fax station names of specific fax callers you want to
block.
Canceling an outgoing fax
Canceling a fax while the original documents are still scanning
• When using the ADF, touch Cancel Job while Scanning…appears.
• When using the scanner glass, touch Cancel Job while Scanning…appears or while Scan the Next Page/
Finish the Jobappears.
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Canceling a fax after the original documents have been scanned to memory
1 On the home screen, touch Cancel Jobs.
The Cancel Jobs screen appears.
2 Touch the job or jobs you want to cancel.
Only three jobs appear on the screen; touch the down arrow until the job you want appears, and then touch the
job you want to cancel.
3 Touch Delete Selected Jobs.
The Deleting Selected Jobs screen appears, the selected jobs are deleted, and then the home screen appears.
Understanding fax options
Content
This option lets you specify the content type and source of the original document.
Choose content type from Text, Text/Photo, Photo, or Graphics.
• Text—Use when the content of the original document is mostly text or line art.
• Graphics—Use when the original document is mostly business‑type graphics such as pie charts, bar charts, and
animations.
• Text/Photo—Use when the original document is a mixture of text, graphics, and photos.
• Photo—Use when the original document is mostly a photo or an image.
Choose content source from Color Laser, Black/White Laser, Inkjet, Photo/Film, Magazine, Newspaper, Press, or Other.
• Color Laser—Use when the original document was printed using a color laser printer.
• Black/White Laser—Use when the original document was printed using a mono laser printer.
• Inkjet—Use when the original document was printed using an inkjet printer.
• Photo/Film—Use when the original document is a photo from film.
• Magazine—Use when the original document is from a magazine.
• Newspaper—Use when the original document is from a newspaper.
• Press—Use when the original document was printed using a printing press.
• Other—Use when the original document was printed using an alternate or unknown printer.
Resolution
This options increases how closely the scanner examines the document you want to fax. If you are faxing a photo, a
drawing with fine lines, or a document with very small text, then increase the Resolution setting. This will increase the
amount of time required for the scan and will increase the quality of the fax output.
• Standard—Use in faxing regular documents.
• Fine—Use in faxing documents with small print.
• Super fine—Use in faxing documents with fine detail.
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Darkness
This option adjusts how light or dark your faxes will turn out in relation to the original document.
Color
This option enables or disables color in faxing.
Page Setup
This option lets you change the Sides (Duplex), Orientation, and Binding.
• Sides (Duplex)— Specifies if the original document is simplex (printed on one page) or duplex (printed on both
sides). This also identifies what needs to be scanned for inclusion in the fax.
• Orientation— Specifies the orientation of the original document, and then changes Sides and Binding to match the
orientation.
• Binding— Specifies if the original document is bound on the long‑edge or short‑edge side.
Scan Preview
This option displays the first page of the image before it is included in the fax. When the first page is scanned, the
scanning is paused and a preview image appears.
Delayed Send
This lets you send a fax at a later time or date.
1 Set up your fax.
2 From the home screen, navigate to:
Delayed Send > enter the date and time you want to send your fax > Done
Note: If the printer is turned off when the delayed fax is scheduled to be sent, then the fax is sent the next time the
printer is turned on.
This setting can be especially useful in sending information to fax lines that are not readily available during certain
hours, or when transmission times are cheaper.
Advanced Options
Touching the Advanced Options button opens a screen where you can change the following settings:
• AdvancedImaging—Use to adjust the Background Removal, Contrast, Color Balance, Negative Image, Mirror Image,
Scan Edge to Edge, Shadow Detail, Sharpness, and Temperature settings before you fax the document.
• Custom Job—Use to combine multiple scanning jobs into a single job.
• Edge Erase—Use to eliminate smudges or information around the edges of a document. You can choose to eliminate
an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within
the area selected, leaving nothing on that portion of the scan.
• Transmission Log—Use to print the transmission log or transmission error log.
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Holding and forwarding faxes
Holding faxes
This option lets you hold received faxes from printing until they are released. Held faxes can be released manually or
at a scheduled day or time.
1 Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Settings > Fax Settings > Analog Fax Setup > Holding Faxes.
3 In the Print Faxes Password field, enter a password.
4 From the Held Fax Mode menu, select one of the following:
• Off
• Always On
• Manual
• Scheduled
5 If you selected Scheduled, then continue with the following steps:
a Click Fax Holding Schedule.
b From the Action menu, select Hold faxes.
c From the Time menu, select the time you want the held faxes released.
d From the Day(s) menu, select the day you want the held faxes released.
6 Click Add.
Forwarding a fax
This option lets you print and forward received faxes to a fax number, e‑mail address, FTP site, or LDSS.
1 Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Settings > Fax Settings.
3 From the Fax Forwarding menu, select one of the following:
• Print
• Print and Forward
• Forward
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113
4 From the “Forward to” menu, select one of the following:
• Fax
• E‑mail
• FTP
• LDSS
• eSF
5 In the Forward to Shortcut field, enter the shortcut number where you want the fax forwarded.
Note: The shortcut number must be valid for the setting selected in the “Forward to” menu.
6 Click Submit.
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114
Scanning to an FTP address
ADF
Scanner glass
Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
The scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Only one FTP address may be
sent to the server at a time.
Once an FTP destination has been configured by your system support person, the name of the destination becomes
available as a shortcut number, or it is listed as a profile under the Held Jobs icon. An FTP destination could also be
another PostScript printer; for example, a color document can be scanned, and then sent to a color printer. Sending a
document to an FTP server is similar to sending a fax. The difference is that you are sending the information over your
network instead of over the phone line.
Creating shortcuts
Instead of entering the entire FTP site address on the printer control panel each time you want to send a document to
an FTP server, you can create a permanent FTP destination and assign a shortcut number. There are two methods for
creating shortcut numbers: using using the Embedded Web Server and using the printer touch screen.
Creating an FTP shortcut using the Embedded Web Server
1 Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Settings.
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3 Under Other Settings, click Manage Shortcuts.
Note: A password may be required. If you do not have an ID and password, get one from your system support
person.
4 Click FTP Shortcut Setup.
5 Enter the appropriate information.
6 Enter a shortcut number.
If you enter a number that is already in use, then you are prompted to select another number.
7 Click Add.
Creating an FTP shortcut using the touch screen
1 From the home screen, navigate to:
FTP > type the FTP address >
> enter a name for the shortcut > Done
2 Verify that the shortcut name and number are correct, and then touch OK. If the name or number is incorrect, then
touch Cancel, and then reenter the information.
If you enter a number that is already in use, then you are prompted to select another number.
3 Touch Submit.
Scanning to an FTP address
Scanning to an FTP address using the touch screen
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the home screen, navigate to:
FTP > FTP > type the FTP address > Send It
Scanning to an FTP address using a shortcut number
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
#
3 Press
, and then enter the FTP shortcut number.
4 Touch Send It.
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Scanning to an FTP address using the address book
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, adjust the paper guides.
3 From the home screen, navigate to:
FTP > FTP >
> enter the name of recipient > Browse shortcuts > name of recipient > Search
Understanding FTP options
FTP
This option lets you enter the IP address for the FTP destination.
Note: Addresses should be in dot notation form (for example: yyy.yyy.yyy.yyy).
File Name
This option lets you enter the file name of the scanned document.
Original Size
This option opens a screen where you can choose the size of the documents for FTP sending.
• Touch a paper size button to select that size as the Original Size setting. The FTP screen appears with the new setting
displayed.
• Set “Original Size” to Mixed Sizes to scan original documents with different paper sizes.
Send As
This option sets the output (PDF, TIFF, JPEG or XPS) for the scanned image.
• PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by
Adobe at www.adobe.com.
• Secure PDF—Creates an encrypted PDF file that protects the file contents from unauthorized access
• TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded
Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.
• JPEG—Creates and attaches a separate filefor each page of your originaldocument, viewablebymostWebbrowsers
and graphics programs
• XPS—Creates a single XPS file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET
Framework, or by downloading a third party standalone viewer
Color
This option enables or disables color for the scanned image.
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Resolution
This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the time
needed to scan your original document. Image resolution can be decreased to reduce the file size.
Page Setup
This option lets you change the Sides (Duplex), Orientation, and Binding.
• Sides (Duplex)— Specifies if the original document is simplex (printed on one page) or duplex (printed on both
sides). This also identifies what needs to be scanned.
• Orientation— Specifies the orientation of the original document, and then changes the Sides and Binding settings
to match the orientation.
• Binding— Specifies if the original document is bound on the long‑edge or short‑edge side.
Content
This option lets you specify the content type and source of the original document.
Choose content type from Text, Text/Photo, Photo, or Graphics.
• Text—Use when the content of the original document is mostly text or line art.
• Graphics—Use when the original document is mostly business‑type graphics such as pie charts, bar charts, and
animations.
• Text/Photo—Use when the original document is a mixture of text, graphics, and photos.
• Photo—Use when the original document is mostly a photo or an image.
Choose content source from Color Laser, Black/White Laser, Inkjet, Photo/Film, Magazine, Newspaper, Press, or Other.
• Color Laser—Use when the original document was printed using a color laser printer.
• Black/White Laser—Use when the original document was printed using a mono laser printer.
• Inkjet—Use when the original document was printed using an inkjet printer.
• Photo/Film—Use when the original document is a photo from film.
• Magazine—Use when the original document is from a magazine.
• Newspaper—Use when the original document is from a newspaper.
• Press—Use when the original document was printed using a printing press.
• Other—Use when the original document was printed using an alternate or unknown printer.
Scan Preview
This option displays the first page of the original document before it is scanned completely. When the first page is
scanned, the scanning is paused and a preview image appears.
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Advanced Options
Touching the Advanced Options button opens a screen where you can change the following settings:
• Advanced Imaging—Use to adjust the Background Removal, Color Balance, Color Dropout, Contrast, JPEG Quality,
Negative Image, Mirror Image, Scan edge to edge, Shadow Detail, Sharpness, and Temperature image output
settings before sending the image.
• Edge Erase—Use to eliminate smudges or information around the edges of a document. You can choose to eliminate
an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within
the area selected, leaving nothing on that portion of the scan.
• Transmission Log—Use to print the transmission log or transmission error log.
• Custom Job—Use to combine multiple scanning jobs into a single job.
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119
Scanning to a computer or flash drive
ADF
Scanner glass
Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
The scanner lets you scan documents directly to a computer or to a flash drive. The computer does not have to be
directly connected to the printer for you to receive Scan to PC images. You can scan the document back to the computer
over the network by creating a scan profile on the computer, and then downloading the profile to the printer.
Scanning to a computer
1 Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Scan Profile > Create.
3 Select your scan settings, and then click Next.
4 Select a location on your computer where you want to save the scanned output file.
5 Enter a scan name.
The scan name is the name that appears in the Scan Profile list on the display.
6 Click Submit.
7 Review the instructions on the Scan Profile screen.
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A shortcut number was automatically assigned when you clicked Submit. You can use this shortcut number when
you are ready to scan your documents.
a Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
b If you are loading a document into the ADF, then adjust the paper guides.
#
c Press
, and then enter the shortcut number using the keypad, or touch Held Jobs on the home screen, and
then touch Profiles.
d After entering the shortcut number, the scanner scans and sends the document to the directory or program
you specified. If you touched Profiles on the home screen, then locate your shortcut on the list.
8 Return to the computer to view the file.
The output file is saved in the location or launched in the program you specified.
Scanning to a flash drive
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 Insert the flash drive into the USB port on the front of the printer.
The USB Drive home screen appears.
4 Select the destination folder, and then touch Scan to USB drive.
5 Adjust the scan settings.
6 Touch Scan It.
Using the ScanBack Utility
You can use the LexmarkTM ScanBackTM Utility to create scan‑to‑PC profiles. The ScanBack Utility can be downloaded
1 Set up a scan‑to‑PC profile:
a Launch the ScanBack Utility.
b Select the printer.
If no printers are listed, then contact your system support person, or click Setup to manually search for an IP
address or host name.
c Follow the instructions on your computer screen to define the type of document being scanned and what kind
of output you want to create.
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d Select any of the following:
• Show MFP Instructions—View or print the instructions.
• Create Shortcut—Save this group of settings to use again.
e Click Finish.
A dialog box appears with your scan profile information and the status of the received images.
2 Scan original documents:
a Load all pages in the ADF or on the scanner glass.
b From the printer control panel, navigate to:
Scan/Email > Profiles > select your scan profile > Submit
Note: The output file is saved in a directory or launched in the application you specified.
Understanding scan profile options
Original Size
This option sets the size of the documents you are going to scan. When Original Size is set to Mixed Sizes, you can scan
an original document that contains mixed paper sizes (letter‑ and legal‑size pages).
Resolution
This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the time
needed to scan your original document. Image resolution can be decreased to reduce the file size.
Color
This option enables or disables color for the scanned image.
Content
This option lets you specify the content type and source of the original document.
Choose content type from Text, Text/Photo, Photo, or Graphics.
• Text—Use when the content of the original document is mostly text or line art.
• Graphics—Use when the original document is mostly business‑type graphics such as pie charts, bar charts, and
animations.
• Text/Photo—Use when the original document is a mixture of text, graphics, and photos.
• Photo—Use when the original document is mostly a photo or an image.
Choose content source from Color Laser, Black/White Laser, Inkjet, Photo/Film, Magazine, Newspaper, Press, or Other.
• Color Laser—Use when the original document was printed using a color laser printer.
• Black/White Laser—Use when the original document was printed using a mono laser printer.
• Inkjet—Use when the original document was printed using an inkjet printer.
• Photo/Film—Use when the original document is a photo from film.
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• Magazine—Use when the original document is from a magazine.
• Newspaper—Use when the original document is from a newspaper.
• Press—Use when the original document was printed using a printing press.
• Other—Use when the original document was printed using an alternate or unknown printer.
Darkness
This option adjusts how light or dark your scanned documents will turn out in relation to the original document.
Page Setup
This option lets you change the Sides (Duplex), Orientation, and Binding.
• Sides (Duplex)— Use this to specify if the original document is simplex (printed on one page) or duplex (printed on
both sides). This also identifies what needs to be scanned for inclusion in the e-mail.
• Orientation— Use this to specify the orientation of the original document, and then change Sides and Binding to
match the orientation.
• Binding— Use this to specify if the original document is bound on the long‑edge or short‑edge of the page.
Scan Preview
This option displays the first page of the image before it is included in the e-mail. When the first page is scanned, the
scanning is paused and a preview image appears.
Advanced Options
Touching the Advanced Options button opens a screen where you can change the following settings:
• Advanced Imaging—Use to change or adjust Background Removal, Color Balance, Color Dropout, Contrast, JPEG
Quality, Mirror Image, Negative Image, Scan Edge to Edge, Shadow Detail, Sharpness, and Temperature settings
before scanning a document.
• Custom Job—Use to combine multiple scan jobs into a single scan job.
• Edge Erase—Use to remove smudges or information around the edges of a document. You can choose to eliminate
an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within
the area selected, leaving nothing on that portion of the scanned image.
• Transmission Log—Use to print the transmission log or transmission error log.
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123
Understanding printer menus
Menus list
These menus can be accessed from the printer control panel, the Embedded Web Server, or the software application
driver.
Note: Certain menus are available on select printer models only.
Supplies
Paper Menu
Reports
Settings
Replace Supply
Cyan Cartridge
Default Source
Paper Size/Type
Substitute Size
Paper Texture
Paper Weight
Menu Settings Page
Device Statistics
Network Setup Page
Network [x] Setup Page
Shortcut List
General Settings
Copy Settings
Fax Settings
Magenta Cartridge
Yellow Cartridge
Black Cartridge
E‑mail Settings
FTP Settings
Flash Drive
Imaging Kit
Paper Loading
Custom Types
Custom Names
Custom Scan Sizes
Universal Setup
Fax Job Log
Separator Roll and Pick Assembly
Waste Toner Bottle
Fuser
Fax Call Log
Print Settings
Copy Shortcuts
E-mail Shortcuts
Fax Shortcuts
Transfer Module
FTP Shortcuts
Profiles List
Print Fonts
Print Directory
Asset Report
Security
Network/Ports
Help
Manage Shortcuts
Edit Security Setups
Miscellaneous Security Settings
Confidential Print
Active NIC
Network1
Print All Guides
Copy Guide
Fax Shortcuts
E-mail Shortcuts
FTP Shortcuts
Copy Shortcuts
Profile Shortcuts
E-mail Guide
Standard USB Menu
SMTP Setup
Disk Wiping
Fax Guide
Security Audit Log
Set Date and Time
FTP Guide
Print Defects Guide
Information Guide
Supplies Guide
Option Card Menu
A list of installed DLEs (Download Emulators) appears.2
1 Depending on the printer setup, this menu appears as Standard Network or Network [x].
2 This menu appears only when one or more DLEs are installed.
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124
Supplies menu
Menu item
Description
Cyan Cartridge
Early Warning
Low
Shows the status of the cyan toner cartridge
Invalid
Replace
Missing or Defective
OK
Unsupported
Magenta Cartridge
Early Warning
Low
Shows the status of the magenta toner cartridge
Shows the status of the yellow toner cartridge
Shows the status of the black toner cartridge
Shows the status of the imaging kit
Invalid
Replace
Missing or Defective
OK
Unsupported
Yellow Cartridge
Early Warning
Low
Invalid
Replace
Missing or Defective
OK
Unsupported
Black Cartridge
Early Warning
Low
Invalid
Replace
Missing or Defective
OK
Unsupported
Imaging Kit
OK
Replace Black Imaging Kit
Replace Color Imaging Kit
Separator Pick Assembly and Roller
Shows the status of the separator pick assembly and roller
OK
Replace
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Menu item
Description
Waste Toner Bottle
Near Full
Replace
Shows the status of the waste toner bottle
Missing
OK
Paper menu
Default Source menu
Menu item
Description
Default Source
Tray [x]
Sets a default paper source for all print jobs
Notes:
MP feeder
Manual Paper
Manual Envelope
• Tray 1 (standard tray) is the factory default setting.
• The 650-sheet-duo drawer must be installed in order for MP Feeder to
appear as a menu setting in the Paper menu.
• Only installed paper sources will appear as menu settings.
• If the same size and type of paper are in two trays and the Paper Size and
Paper Type settings match, then the trays are automatically linked. When
one tray is empty, the print job continues using the linked tray.
• A paper source selected by a print job will override the Default Source
setting for the duration of the print job.
Paper Size/Type menu
Menu item
Description
Tray [x] Size
Letter
Specifies the paper size loaded in each tray
Notes:
Legal
• Letter is the US factory default setting. A4 is the international factory
default setting.
Executive
Oficio (México)
Folio
Universal
A4
• For trays with automatic size sensing, only the size detected by the
hardware appears.
• If the same size and type of paper are in two trays and the Paper Size
and Paper Type settings match, then the trays are automatically linked.
When one tray is empty, the print job uses the linked tray.
A5
JIS B5
Note: Only installed trays are listed in this menu.
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Understanding printer menus
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Menu item
Description
Tray [x] Type
Plain Paper
Card Stock
Transparency
Recycled
Specifies the type of paper loaded in each tray
Notes:
• Plain Paper is the factory default setting for Tray 1, Custom Type [x] is
the factory default setting for all other trays.
• If available, a user‑defined name will appear instead of Custom Type [x].
• Use this menu to configure automatic tray linking.
Glossy
Labels
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Custom Type [x]
MP Feeder Size
Letter
Specifies the paper size loaded in the multipurpose feeder
Note: Letter is the US factory default setting. A4 is the international factory
Legal
default setting.
Executive
Oficio (México)
Folio
Statement
Universal
7 3/4 Envelope
9 Envelope
10 Envelope
DL Envelope
C5 Envelope
B5 Envelope
Other Envelope
A4
A5
A6
JIS B5
Note: Only installed trays are listed in this menu.
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Understanding printer menus
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Menu item
Description
MP Feeder Type
Custom Type [x]
Plain Paper
Card Stock
Transparency
Recycled
Specifies the paper type loaded in the multipurpose feeder
Note: Custom Type [x] is the factory default setting.
Glossy
Labels
Bond
Envelope
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Manual Paper Size
Letter
Specifies the paper size being loaded manually
Note: Letter is the US factory default setting. A4 is the international factory
Legal
default setting.
Executive
Oficio (México)
Folio
Statement
Universal
A4
A5
A6
JIS B5
Manual Paper Type
Plain Paper
Card Stock
Transparency
Recycled
Specifies the paper type being loaded manually
Note: Plain Paper is the factory default setting.
Glossy
Labels
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Custom Type [x]
Note: Only installed trays are listed in this menu.
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Menu item
Description
Manual Envelope Size
10 Envelope
Specifies the envelope size being loaded manually
Note: 10 Envelope is the US factory default setting. DL Envelope is the
DL Envelope
international factory default setting.
C5 Envelope
B5 Envelope
Other Envelope
7 3/4 Envelope
9 Envelope
Manual Envelope Type
Envelope
Specifies the envelope type being loaded manually
Note: Envelope is the factory default setting.
Custom Type [x]
Note: Only installed trays are listed in this menu.
Substitute Size menu
Menu item
Description
Substitutes a specified paper size if the requested paper size is not available
Notes:
Substitute Size
All Listed
Off
• All Listed is the factory default setting. All available size substitutions are
allowed.
Statement/A5
Letter/A4
• Off indicates no size substitutions are allowed.
• Setting a size substitution lets a print job continue without a Change
Paper message appearing.
Paper Texture menu
Menu item
Description
Plain Texture
Normal
Specifies the relative texture of the paper loaded
Note: Normal is the factory default setting.
Rough
Smooth
Card Stock Texture
Normal
Specifies the relative texture of the card stock loaded
Notes:
Rough
Smooth
• Normal is the factory default setting.
• Settings appear only if card stock is supported.
Transparency Texture
Normal
Specifies the relative texture of the transparencies loaded
Note: Normal is the factory default setting.
Rough
Smooth
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Menu item
Description
Recycled Texture
Normal
Specifies the relative texture of the recycled paper loaded
Note: Normal is the factory default setting.
Rough
Smooth
Glossy Texture
Normal
Specifies the relative texture of the glossy paper loaded
Note: Normal is the factory default setting.
Rough
Smooth
Labels Texture
Normal
Specifies the relative texture of the labels loaded
Note: Normal is the factory default setting.
Rough
Smooth
Bond Texture
Rough
Specifies the relative texture of the bond paper loaded
Note: Rough is the factory default setting.
Smooth
Normal
Envelope Texture
Normal
Specifies the relative texture of the envelopes loaded
Note: Normal is the factory default setting.
Rough
Smooth
Letterhead Texture
Normal
Specifies the relative texture of the letterhead paper loaded
Note: Normal is the factory default setting.
Rough
Smooth
Preprinted Texture
Normal
Specifies the relative texture of the preprinted paper loaded
Note: Normal is the factory default setting.
Rough
Smooth
Colored Texture
Normal
Specifies the relative texture of the colored paper loaded
Note: Normal is the factory default setting.
Rough
Smooth
Light Paper
Normal
Specifies the relative texture of the light paper loaded
Note: Normal is the factory default setting.
Rough
Smooth
Heavy Paper
Normal
Specifies the relative texture of the heavy paper loaded
Note: Normal is the factory default setting.
Rough
Smooth
Rough/Cotton Paper
Specifies the relative texture of the rough/cotton paper loaded
Rough
Note: Rough is the factory default setting.
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Menu item
Description
Custom [x] Paper
Normal
Specifies the relative texture of the custom paper loaded
Notes:
Rough
Smooth
• Normal is the factory default setting.
• Settings appear only if the custom type is supported.
Paper Weight menu
Menu items
Definition
Plain Weight
Normal
Heavy
Identifies the relative weight of the paper loaded
Note: Normal is the factory default setting.
Light
Card Stock Weight
Normal
Identifies the relative weight of the card stock
loaded
Heavy
Notes:
Light
• Normal is the factory default setting.
• Settings appear only if card stock is
supported.
Transparency Weight
Identifies the relative weight of the transparency
loaded
Normal
Heavy
Light
Note: Normal is the factory default setting.
Recycled Weight
Normal
Identifies the relative weight of the recycled paper
loaded
Heavy
Note: Normal is the factory default setting.
Light
Glossy Weight
Normal
Identifies the relative weight of the glossy paper
loaded
Heavy
Note: Normal is the factory default setting.
Light
Labels Weight
Normal
Identifies the relative weight of the labels loaded
Note: Normal is the factory default setting.
Heavy
Light
Bond Weight
Normal
Heavy
Identifies the relative weight of the bond paper
loaded
Note: Normal is the factory default setting.
Light
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Menu items
Definition
Envelope Weight
Normal
Identifies the relative weight of the envelopes
loaded
Heavy
Note: Normal is the factory default setting.
Light
Rough Envelope Weight
Identifies the relative weight of the envelopes
loaded
Normal
Heavy
Light
Notes:
• Normal is the factory default setting
• Settings appear only if card stock is
supported.
Letterhead Weight
Normal
Identifies the relative weight of the letterhead
loaded
Heavy
Notes:
Light
• Light is the factory default setting.
• Settings appear only if paper is supported.
Preprinted Weight
Normal
Identifies the relative weight of the preprinted
paper loaded
Heavy
Notes:
Light
• Normal is the factory default setting.
• Settings appear only if paper is supported.
Colored Weight
Normal
Identifies the relative weight of the paper loaded
Notes:
Heavy
Light
• Normal is the factory default setting.
• Settings appear only if paper is supported.
Light Weight
Identifies the relative weight of the paper loaded
Light
Notes:
• Light is the factory default setting.
• Settings appear only if light paper is
supported.
Heavy Weight
Identifies the relative weight of the paper loaded
Heavy
Notes:
• Heavy is the factory default setting.
• Settings appear only if heavy paper is
supported.
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Menu items
Definition
Rough/Cotton Weight
Identifies the relative weight of the rough/cotton
paper loaded
Normal
Heavy
Light
Notes:
• Normal is the factory default setting.
• Settings appear only if rough/cotton paper is
supported.
Custom [x] Weight
Normal
Identifies the relative weight of the custom paper
type loaded
Heavy
Notes:
Light
• Normal is the factory default setting.
• Settings appear only if custom paper is
supported.
Paper Loading menu
Menu item
Description
Card Stock Loading
Determines whether 2‑sided printing occurs for all print jobs that
specify Card Stock as the paper type
Off
Duplex
Note: Off is the factory default setting.
Recycled Loading
Determines whether 2‑sided printing occurs for all print jobs that
specify Recycled as the paper type
Off
Duplex
Note: Off is the factory default setting.
Glossy Loading
Off
Determines whether 2‑sided printing occurs for all print jobs that
specify Glossy as the paper type
Duplex
Note: Off is the factory default setting.
Bond Loading
Off
Determines whether 2‑sided printing occurs for all print jobs that
specify Bond as the paper type
Duplex
Note: Off is the factory default setting.
Letterhead Loading
Determines whether 2‑sided printing occurs for all print jobs that
specify Letterhead as the paper type
Off
Duplex
Note: Off is the factory default setting.
Preprinted Loading
Determines whether 2‑sided printing occurs for all print jobs that
specify Preprinted as the paper type
Off
Duplex
Note: Off is the factory default setting.
Notes:
• Duplex sets the printer default to 2‑sided printing for all print jobs unless 1‑sided printing is selected from Print
Properties.
• If Duplex is selected, then all print jobs are sent through the duplex unit, including 1‑sided print jobs.
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133
Menu item
Description
Colored Loading
Off
Determines whether 2‑sided printing occurs for all print jobs that
specify Colored as the paper type
Duplex
Note: Off is the factory default setting.
Light Loading
Off
Determines whether 2‑sided printing occurs for all print jobs that
specify Light as the paper type
Duplex
Note: Off is the factory default setting.
Heavy Loading
Off
Determines whether 2‑sided printing occurs for all print jobs that
specify Heavy as the paper type
Duplex
Note: Off is the factory default setting.
Custom [x] Loading
Determines whether 2‑sided printing occurs for all print jobs that
specify Custom [x] as the paper type
Off
Duplex
Notes:
• Off is the factory default setting.
• Custom [x] Loading appears only when the custom paper type
is supported.
Notes:
• Duplex sets the printer default to 2‑sided printing for all print jobs unless 1‑sided printing is selected from Print
Properties.
• If Duplex is selected, then all print jobs are sent through the duplex unit, including 1‑sided print jobs.
Custom Types menu
Menu item
Description
Custom Type [x]
Paper
Associates a paper or specialty media type with a factory‑default Custom
Type[x] name or a user‑definedcustom name created from the EmbeddedWeb
Server or using MarkVisionTM Professional
Card Stock
Transparency
Glossy
Rough/Cotton
Labels
Notes:
• Paper is the factory default setting.
• The custom media type must be supported by the selected tray or
multipurpose feeder in order to print from that source.
Envelope
Recycled
Paper
Specifies a paper type when the Recycled setting is selected in other menus
Notes:
Card Stock
Transparency
Glossy
Rough/Cotton
Labels
• Paper is the factory default setting.
• The custom media type must be supported by the selected tray or
multipurpose feeder in order to print from that source.
Envelope
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Understanding printer menus
134
Custom Names menu
Menu item
Definition
Custom Name [x]
Specify a custom name for a paper type. This name replaces the Custom
Type [x]name in the printer menus.
[none]
Custom Scan Sizes menu
Menu item
Description
Custom Scan Size [x]
Scan Size Name
Width
Specifies a custom scan size name, scan sizes, and options. The custom scan
size name replaces Custom Scan Size [x]in the printer menus.
Notes:
1–11.69 inches (25–297 mm)
Height
1–17 inches (25–432 mm)
Orientation
Portrait
Landscape
2 scans per side
Off
• 11.69 inches is the US factory default setting for Width. 297 millimeters
is the international factory default setting for Width.
• 17 inches is the US factory default setting for Height. 432 millimeters is
the international factory default setting for Height.
• Portrait is the factory default setting for Orientation.
• Off is the factory default setting for 2 scans per side.
On
Universal Setup menu
Menu item
Description
Units of Measure
Inches
Identifies the unit of measure
Note: Inches is the US factory default setting. Millimeters is the
Millimeters
international factory default setting.
Portrait Width
3–14.17 inches
76–360 mm
Sets the portrait width
Notes:
• 8.5 inches is the US factory default setting. Inches can be increased
in 0.01‑inch increments.
• 216 mm is the international factory default setting. Millimeters can
be increased in 1‑mm increments.
• If the width exceeds the maximum, then the printer uses the
maximum width allowed.
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135
Menu item
Description
Portrait Height
3–14.17 inches
76–360 mm
Sets the portrait height
Notes:
• 14 inches is the US factory default setting. Inches can be increased in
0.01‑inch increments.
• 356 mm is the international factory default setting. Millimeters can
be increased in 1‑mm increments.
• If the height exceeds the maximum, then the printer uses the
maximum height allowed.
Feed Direction
Short Edge
Specifies the feed direction
Notes:
Long Edge
• Short Edge is the factory default setting.
• Long Edge appears only if the longest edge is shorter than the
maximum width supported by the tray.
Reports menu
Reports menu
Menu item
Description
Menu Settings Page
Printsa report containing information about the paper loaded into trays, installed
memory, total page count, alarms, timeouts, printer control panel language,
TCP/IP address, status of supplies, status of the network connection, and other
information
Device Statistics
Prints a report containing printer statistics such as supply information and details
about printed pages
Network Setup Page
Prints a report containing information about the network printer settings, such
as the TCP/IP address information
Note: This menu item appears only in network printers or printers connected
to print servers.
Shortcut List
Fax Job Log
Prints a report containing information about configured shortcuts
Prints a report containing information about the last 200 completed faxes
Note: This menu item is available only when Enable Job Log is set to On in the
Fax Settings menu.
Fax Call Log
Prints a report containing information about the last 100 attempted, received,
and blocked calls
Note: This menu item is available only when Enable Job Log is set to On in the
Fax Settings menu.
Copy Shortcuts
E‑mail Shortcuts
Fax Shortcuts
Prints a report containing information about copy shortcuts
Prints a report containing information about e‑mail shortcuts
Prints a report containing information about fax shortcuts
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Menu item
FTP Shortcuts
Profiles List
Print Fonts
Description
Prints a report containing information about FTP shortcuts
Prints a list of profiles stored in the printer
Prints a report of all the fonts available for the printer language currently set in
the printer
Print Directory
Prints a list of all the resources stored on an optional flash memory card or printer
hard disk
Notes:
• Job Buffer Size must be set to 100%.
• Make sure the optional flash memory or printer hard disk is installed
correctly and working.
Asset Report
Prints a report containing asset information including the printer serial number
and model name. The report contains text and UPC barcodes that can be scanned
into an asset database.
Network/Ports
Active NIC menu
Menu item
Description
Notes:
Active NIC
Auto
• Auto is the factory default setting.
[list of available network cards]
• This menu item appears only if an optional network card is installed.
Standard Network or Network [x] menu
Note: Only active ports appear in this menu; all inactive ports are omitted.
Menu item
Description
PCL SmartSwitch
Sets the printer to automatically switch to PCL emulation when a print job requires
it, regardless of the default printer language
On
Off
Notes:
• On is the factory default setting.
• When Off is used, the printer does not examine incoming data. The printer
uses PostScript emulation if PS SmartSwitch is set to On. It uses the default
printer language specified in the Setup menu if PS SmartSwitch is set to Off.
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137
Menu item
Description
PS SmartSwitch
Sets the printer to automatically switch to PS emulation when a print job requires
it, regardless of the default printer language
On
Off
Notes:
• On is the factory default setting.
• When Off is used, the printer does not examine incoming data. The printer
uses PCL emulation if PCL SmartSwitch is set to On. It uses the default printer
language specified in the Setup menu if PCL SmartSwitch is set to Off.
NPA Mode
Auto
Sets the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol
Off
Notes:
• Auto is the factory default setting.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is then updated.
Network Buffer
Auto
Sets the size of the network input buffer
Notes:
3KB to [maximum size allowed]
• Auto is the factory default setting.
• The value can be changed in 1‑KB increments.
• The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether Resource Save is set to On or
Off.
• To increase the maximum size range for the Network Buffer, disable or
reduce the size of the parallel, serial, and USB buffers.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is then updated.
Job Buffering
Temporarily stores print jobs on the printer hard disk before printing. This menu
only appears if a formatted printer hard disk is installed.
Off
On
Notes:
Auto
• Off is the factory default setting.
• On buffers print jobs on the printer hard disk.
• Auto buffers print jobs only if the printer is busy processing data from another
input port.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is then updated.
Mac Binary PS
Sets the printer to process Macintosh binary PostScript print jobs
Auto
On
Off
Notes:
• Auto is the factory default setting.
• On processes raw binary PostScript print jobs.
• Off filters print jobs using the standard protocol.
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Menu item
Description
Standard Network Setup
Reports
Displays and sets the printer network settings
Network Card
TCP/IP
IPv6
AppleTalk
Network [x] Setup
Reports
Network Card
TCP/IP
IPv6
AppleTalk
Reports menu
This menu is available from the Network/Ports menu:
Network/Ports > Standard Network or Network [x] > Standard Network Setup or Network Setup > Reports or Network
Reports
Menu item
Description
Print Setup Page Prints a report containing information about the network printer settings, such as the TCP/IP address
Network Card menu
This menu is available from the Network/Ports menu:
Network/Ports > Standard Network or Network [x] > Standard Network Setup or Network [x] Setup > Network Card
Menu item
Description
View Card Status
Connected
Lets you view the connection status of the Network Card
Disconnected
View Card Speed
Lets you view the speed of a currently active network card
Lets you view the network addresses
Network Address
UAA
LAA
Job Timeout
Sets the amount of time in seconds before a network print job is canceled
0
Note: 90 seconds is the factory default setting.
10–225
Banner Page
Allows the printer to print a banner page
Off
On
Note: Off is the factory default setting.
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139
TCP/IP menu
This menu is available from the Network/Ports menu:
Network/Ports > Standard Network or Network [x] > Standard Network Setup or Network [x] Setup > TCP/IP
Note: This menu is available only in network models or printers attached to print servers.
Menu item
Description
Activate
On
Activates TCP/IP
Note: On is the factory default setting.
Off
Set Hostname
IP Address
Lets you view or change the current TCP/IP host name
Note: This can be changed only from the Embedded Web Server.
Lets you view or change the current TCP/IP address
Note: Manually setting the IP address sets the Enable DHCP and Enable Auto IP
settings to Off. It also sets Enable BOOTP and Enable RARP to Off on systems that
support BOOTP and RARP.
Netmask
Gateway
Lets you view or change the current TCP/IP netmask
Lets you view or change the current TCP/IP gateway
Enable DHCP
Specifies the DHCP address and parameter assignment setting
On
Off
Note: On is the factory default setting.
Enable RARP
Specifies the RARP address assignment setting
On
Off
Note: On is the factory default setting.
Enable BOOTP
Specifies the BOOTP address assignment setting
On
Off
Note: On is the factory default setting.
Enable AutoIP
Specifies the Zero Configuration Networking setting
Yes
No
Note: Yes is the factory default setting.
Enable FTP/TFTP
Enables the built-in FTP server, which allows you to send files to the printer using File
Transfer Protocol.
Yes
No
Note: Yes is the factory default setting.
Enable HTTP Server
Enables the built-in web server (Embedded Web Server) to monitor and manage the
printer remotely using a web browser.
Yes
No
Note: Yes is the factory default setting.
WINS Server Address
Lets you view or change the current WINS server address
Enable DDNS
Lets you view or change the current DDNS setting
Yes
No
Note: Yes is the factory default setting.
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140
Menu item
Description
Enable mDNS
Lets you view or change the current mDNS setting
Yes
No
Note: Yes is the factory default setting.
DNS Server Address
Lets you view or change the current DNS server address
Enable HTTPS
Lets you view or change the current HTTPS setting
Yes
No
Note: Yes is the factory default setting.
IPv6 menu
This menu is available from the Network/Ports menu:
Network/Ports > Standard Network or Network [x] > Standard Network Setup or Network [x] Setup > IPv6
Note: This menu is available only in network models or printers attached to print servers.
Menu item
Description
Enable IPv6
Enables IPv6 in the printer
On
Off
Note: On is the factory default setting.
Auto Configuration
Specifies whether the network adapter accepts the automatic IPv6
address configuration entries provided by a router
On
Off
Note: On is the factory default setting.
Lets you view or change the current IPv6 host name
Lets you view the current setting
Set Hostname
View Address
Note: These settings can be changed only from the Embedded Web
Server.
View Router Address
Enable DHCPv6
Enables DHCPv6 in the printer
On
Off
Note: On is the factory default setting.
AppleTalk menu
This menu is available from the Network/Ports menu:
Network/Ports > Standard Network or Network [x] > Standard Network Setup or Network [x] Setup > AppleTalk
Menu item
Description
Activate
Yes
Activates AppleTalk support
Note: Yes is the factory default setting.
No
View Name
Shows the assigned AppleTalk name
Note: The name can be changed only from the Embedded Web Server.
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141
Menu item
Description
View Address
Shows the assigned AppleTalk address
Note: The address can be changed only from the Embedded Web Server.
Set Zone
Provides a list of AppleTalk zones available on the network
[default]
Note: When “default” is selected, the printer uses the AppleTalk zone that the
[list of zones available on the network] router identifies as the default zone for the network. If no default zone exists,
then the zone marked with an * is the default setting.
Standard USB menu
Menu item
Description
PCL SmartSwitch
Sets the printer to automatically switch to PCL emulation when a print job received
through a USB port requires it, regardless of the default printer language
On
Off
Notes:
• On is the factory default setting.
• When set to Off, the printer does not examine incoming data. The printer uses
PostScript emulation if the PS SmartSwitch is set to On. It uses the default
printer language specified in the Setup menu if the PS SmartSwitch is set to
Off.
PS SmartSwitch
Sets the printer to automatically switch to PS emulation when a print job received
through a USB port requires it, regardless of the default printer language
On
Off
Notes:
• On is the factory default setting.
• When set to Off, the printer does not examine incoming data. The printer uses
PCL emulation if the PCL SmartSwitch is set to On. It uses the default printer
language specified in the Setup menu if the PCL SmartSwitch is set to Off.
NPA Mode
Auto
Sets the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol
On
Notes:
Off
• Auto is the factory default setting. Auto sets the printer to examine data,
determine the format, and then process it appropriately.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is then updated.
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142
Menu item
Description
USB Buffer
Sets the size of the USB input buffer
Notes:
Auto
3KB to [maximum size allowed]
Disabled
• Auto is the factory default setting.
• Disabled turns off job buffering. Any jobs already buffered on the printer hard
disk are printed before normal processing resumes.
• The USB buffer size value can be changed in 1-KB increments.
• The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether Resource Save is set to On or
Off.
• To increase the maximum size range for the USB Buffer, disable or reduce the
size of the parallel, serial, and network buffers.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is then updated.
Job Buffering
Temporarily stores print jobs on the printer hard disk before printing
Off
On
Notes:
• Off is the factory default setting.
Auto
• On buffers jobs on the printer hard disk.
• Auto buffers print jobs only if the printer is busy processing data from another
input port.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is then updated.
Mac Binary PS
Sets the printer to process Macintosh binary PostScript print jobs
Auto
On
Off
Notes:
• Auto is the factory default setting.
• On processes raw binary PostScript print jobs.
• Off filters print jobs using the standard protocol.
ENA Address
Sets the network address information for an external print server
yyy.yyy.yyy.yyy
Note: This menu item is available only if the printer is attached to an external print
server through the USB port.
ENA Netmask
Sets the netmask information for an external print server
yyy.yyy.yyy.yyy
Note: This menu item is available only if the printer is attached to an external print
server through the USB port.
ENA Gateway
Sets the gateway information for an external print server
yyy.yyy.yyy.yyy
Note: This menu item is available only if the printer is attached to an external print
server through the USB port.
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SMTP Setup menu
Menu item
Description
Primary SMTP Gateway
Primary SMTP Gateway Port
Secondary SMTP Gateway
Secondary SMTP Gateway Port
Specifies SMTP server gateway and port information
Note: 25 is the default SMTP gateway port.
SMTP Timeout
Specifies the amount of time in seconds before the server stops trying to
send an e‑mail
5–30
Note: 30 seconds is the factory default setting.
Reply Address
Specifies a reply address of up to 128 characters in the e-mail sent by the
printer
Use SSL
Sets the printer to use SSL for increased security when connecting to the
SMTP server
Disabled
Negotiate
Required
Notes:
• Disabled is the factory default setting.
• When the Negotiate setting is used, the SMTP server determines if
SSL will be used.
SMTP Server Authentication
No authentication required
Login/Plain
Specifies the type of user authentication required for scan to e‑mail
privileges
Note: “No authentication required” is the factory default setting.
CRAM‑MD5
Digest‑MD5
NTLM
Kerberos 5
Device‑Initiated E‑mail
None
Specifies what credentials will be used when communicating to the SMTP
server. Some SMTP servers require credentials to send an e-mail.
Use Device SMTP Credentials
Notes:
User‑Initiated E‑mail
None
• None is the factory default setting for Device and User‑Initiated
E‑mail.
Use Device SMTP Credentials
Use Session User ID & Password
Use Session E‑mail address & Password
Prompt User
• Device Userid and Device Password are used to log in to the SMTP
server when Use Device SMTP Credentials is selected.
Device Userid
Device Password
Kerberos 5 Realm
NTLM Domain
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Security menu
Editing Security Setups menu
Menu item
Description
Edit Backup Password
Creates a backup password
Note: This menu item will only appear if a backup password exists.
Edit Building Blocks
Edit Security Templates
Edit Access Controls
Edits the Internal Accounts, NTLM, various Setups, Password, and PIN
Adds or edits a Security Template
Controls access to printer menus, firmware updates, held jobs, and other access
points
Miscellaneous Security Settings menu
Menu item
Description
Login Restrictions
Login failures
Limits the number and time frames of failed login attempts from the printer control
panel before all users are locked out
Failure time frame
Lockout time
Panel Login Timeout
Remote Login Timeout
Notes:
• “Login failures” specifies the number of failed login attempts before users are
locked out. Settings range from 1–10. 3 attempts is the factory default setting.
• “Failure time frame” specifies the time frame during which failed login
attempts can be made before users are locked out. Settings range from 1–60
minutes. 5 minutes is the factory default setting.
• “Lockout time” specifies how long users are locked out after exceeding the
login failures limit. Settings range from 1–60 minutes. 5 minutes is the factory
default setting.
• Panel Login Timeout specifies how long the printer remains idle on the home
screen before automatically logging the user off. Settings range from 1–900
seconds. 30 seconds is the factory default setting.
• Remote Login Timeout specifies how long a remote interface remains idle
before automatically logging the user off. Settings range from 1–120 seconds.
10 minutes is the factory default setting.
Security Reset Jumper
Access controls = “No Security”
Reset factory security defaults
No Effect
Changes the value of the security settings
Notes:
• Access controls = “No Security” is the factory default setting. It retains all the
security information that the user has defined.
• “Reset factory security defaults” deletes all security information that the user
has defined, and assigns the factory default value to each setting in the
Miscellaneous Security Settings section of both the printer control panel and
the Web page.
• No Effect means the reset has no effect on the device security configuration.
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145
Menu item
Description
LDAP Certificate Verification
Allows the user to request a server certificate
Demand
Try
Allow
Never
Notes:
• Demand is the factory default setting. This means a server certificate is
requested. If a bad certificate is provided or if no certificate is provided, the
session is terminated immediately.
• Try means a server certificate is requested. If no certificate is provided, the
session proceeds normally. If a bad certificate is provided, the session is
terminated immediately.
• Allow means a server certificate is requested. If no certificate is provided, the
session proceeds normally. If a bad certificate is provided, it will be ignored
and the session proceeds normally.
• Never means no server certificate is requested.
Minimum PIN Length
Limits the digit length of the PIN
1‑16
Note: 4 is the is the factory default setting.
Confidential Print menu
Menu item
Description
Max Invalid PIN
Limits the number of times an invalid PIN can be entered
Off
2–10
Notes:
• This menu appears only if a formatted, non-defective printer hard disk is installed.
• Once the limit is reached, the print job for that user name and that PIN are deleted.
Confidential Job Expiration Limits the amount of time a confidential print job stays in the printer before it is deleted
Off
1 hour
Notes:
• If the Job Expiration setting is changed while confidential print jobs reside on the
4 hours
24 hours
1 week
printer RAM or printer hard disk, then the expiration time for those print jobs does not
change to the new default value.
• If the printer is turned off, then all confidential jobs held in printer RAM are deleted.
Repeat Job Expiration
Sets a time limit on how long the printer stores print jobs
Off
1 hour
4 hours
24 hours
1 week
Verify Job Expiration
Off
Sets a time limit on how long the printer stores print jobs needing verification
1 hour
4 hours
24 hours
1 week
Note: Off is the factory default setting.
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146
Menu item
Description
Sets a time limit on how long the printer stores print jobs for printing at a later time
Reserve Job Expiration
Off
1 hour
4 hours
24 hours
1 week
Note: Off is the factory default setting.
Disk Wiping menu
Disk Wiping erases only print job data on the printer hard disk that are not currently in use by the file system. All
permanent data on the printer hard disk are preserved, such as downloaded fonts, macros, and held jobs.
Note: This menu appears only when a formatted, non-defective printer hard disk is installed.
Menu item
Description
Wiping Mode
Auto
Specifies the mode for disk wiping
Note: Auto is the factory default setting. The printer determines when to initiate a
Manual
Off
disk wipe.
Scheduled Wiping
Sets the schedule for disk wiping
Time
Day
Notes:
• Time is used to set the time for scheduled wiping.
• Day is used to set the specific day or period for scheduled wiping. Values are
Sunday to Friday, Everyday, Weekdays, and Weekends.
• Scheduled wipes are initiated without displaying a user warning or
confirmation message.
• Both manual and scheduled wiping allow the file system to reuse marked disk
space without first having to wipe it.
Manual Wiping
Do not start now
Start now
Overwrites all disk space that has been used to hold data from a print job that has
been processed (printed). This type of wipe does not erase any information related
to an unprocessed print job.
Notes:
• “Do not start now “is the factory default setting.
• If the Disk Wiping access control is activated, then a user must successfully
authenticate and have the required authorization in order to initiate the disk
wipe.
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147
Menu item
Description
Automatic Method
Single pass
Marks all disk space used by a previous print job and does not permit the file system
to reuse this space until it has been cleared
Multiple pass
Notes:
• “Single pass” is the factory default setting.
• Only automatic wiping enables users to activate disk wiping without having to
turn the printer off for an extended amount of time.
• Highly confidential information should be wiped using only the Multiple pass
method.
Manual Method
Single pass
Allows the file system to reuse marked disk space without having to wipe it first
Notes:
Multiple pass
• “Single pass” is the factory default setting.
• Highly confidential information should be wiped using the Multiple pass
method only.
Scheduled Method
Single pass
Allows the file system to reuse marked disk space without having to wipe it first
Note: “Single pass” is the factory default setting.
Multiple pass
Security Audit Log menu
Menu item
Export Log
Description
Enables an authorized user to export the security log
Notes:
• To export the log from the printer control panel, a flash drive must be
attached to the printer.
• From the Embedded Web Server, the log can be downloaded to a computer.
Delete Log
Yes
Specifies whether audit logs are deleted
Note: Yes is the factory default setting.
No
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148
Menu item
Description
Configure Log
Specifies whether and how the audit logs are created
Enable Audit
Note: Factory default settings enable the security audit log.
Enable Remote Syslog
Remote Syslog Server
Remote Syslog Port
Remote Syslog Method
Remote Syslog Facility
Log full behavior
Admin’s e-mail address
Digitally sign exports
Severity of events to log
Remote Syslog non-logged
events
E-mail log cleared alert
E-mail log wrapped alert
E-mail % full alert
% full alert level
E-mail log exported alert
E-mail log settings changed alert
Log line endings
Set Date and Time menu
Menu item
Description
Current Date and Time
Lets you view the current date and time settings for the printer
Note: Date/Time is set in YYYY-MM-DD HH:MM:SS format.
Manually Set Date and Time
[input date and time]
Time Zone
Note: GMT is the factory default setting.
[list of time zones]
Automatically Observe DST
Note: On is the factory default setting and uses the applicable Daylight Saving Time
associated with the Time Zone setting.
On
Off
Custom Time Zone Setup
UTC Offset
Enables the user to setup the time zone
DST Start Week
DST Start Day
DST Start Month
DST Start Time
DST End Week
DST End Day
DST End Month
DST End Time
DST Offset
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Menu item
Description
Enable NTP
Enables Network Time Protocol, which synchronizes the clocks of devices on a
network
On
Off
Note: On is the factory default setting.
NTP Server
Lets you view the NTP Server Address
[NTP Server Address]
Enable Authentication
Lets you change the authentication setting to On or Off
Off
On
Note: Off is the factory default setting.
Settings menu
General Settings menu
Menu item
Description
Display Language
English
Sets the language of the text appearing on the display
Note: Some languages may not be available for all printers.
Francais
Deutsch
Italiano
Espanol
Dansk
Norsk
Nederlands
Svenska
Portuguese
Suomi
Russian
Polski
Greek
Magyar
Turkce
Cesky
Simplified Chinese
Traditional Chinese
Korean
Japanese
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Menu item
Description
Eco-Mode
Off
Minimizes the use of energy, paper, or specialty media
Notes:
Energy
Energy/Paper
Paper
• Off is the factory default setting. Off resets the printer to
its factory default settings.
• Energy minimizes the power used by the printer.
Performance may be affected, but print quality is not.
• Energy/Paper minimizes the use of power, and of paper
and specialty media.
• Paper minimizes the amount of paper and specialty
media needed for a print job. Performance may be
affected, but print quality is not.
ADF Loaded Beep
Enabled
Specifies whether theADF sounds a beep when paper is loaded
Note: Enabled is the factory default setting.
Disabled
Quiet Mode
Reduces the amount of noise produced by the printer
Off
On
Notes:
• Off is the factory default setting. This setting supports
the performance specifications of your printer.
• On configures the printer to produce as little noise as
possible. This setting is best suited for printing text and
line graphics.
• For optimal printing of color‑rich documents, set Quiet
Mode to Off.
• Selecting Photo from the printer driver may disable
Quiet Mode and provide better print quality and full
speed printing.
Run Initial setup
Instructs the printer to run the setup wizard
Yes
No
Notes:
• Yes is the factory default setting.
• After completing the setup wizard by selecting Done at
the country or region selection screen, the default
becomes No.
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Menu item
Description
Keyboard
Keyboard Type
English
Specifies a language for the printer control panel virtual
keyboard
Francais
Francais Canadien
Deutsch
Italiano
Espanol
Greek
Dansk
Norsk
Nederlands
Svenska
Suomi
Portuguese
Russian
Polski
Swiss German
Swiss French
Korean
Magyar
Turkish
Czech
Simplified Chinese
Traditional Chinese
Japanese
Custom Key 1
Custom Key 2
Paper Sizes
US
Specifies the default paper measurements
Notes:
Metric
• Initial setting is determined by your country or region
selection in the initial setup wizard.
• Changing this setting also changes the Units of
Measurement setting in the Universal Setup menu and
the default for each input source in the Paper Size/Type
menu.
Scan to PC Port Range
Specifies a valid port range for printers behind a port blocking
firewall. The valid ports are specified by two sets of numbers
separated by a semicolon.
[port range]
Note: 9751:12000 is the factory default setting.
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Menu item
Description
Displayed Information
Left side
Specifies what is displayed on the upper left and right corners
of the home screen
For the Left side and Right side options, choose from the
following options:
Right side
Custom Text [x]
[x] Toner
None
IP Address
Hostname
Contact Name
Location
Waste Toner Bottle
Fuser
Transfer Module
When to display
Do not display
Display
Date/Time
mDNS/DDNS Service Name
Zero Configuration Name
Custom Text [x]
Model Name
Message to Display
Default
Alternate
Notes:
Default
[text entry]
Alternate
• IP Address is the factory default setting for “Left side.”
• Date/Time is the factory default setting for “Right side.”
[text entry]
• “Do not display” is the factory default setting for “When
to display.”
• Default is the factory default setting for Message to
Display.
Displayed Information
Paper Jam
Specifies what is displayed for Paper Jam, Load Paper, and
Service Errors. Available selections for each button are:
Display
Load Paper
No
Service Errors
Yes
Message to Display
Default
Alternate
Default
[text entry]
Alternate
[text entry]
Notes:
• No is the factory default setting for Display.
• Default is the factory default setting for Message to
Display.
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153
Menu item
Description
Home screen customization
Change Language
Copy
Lets you add or remove buttons that appear on the home
screen
Available selections for each button are:
Do not display
Display
Copy shortcuts
Fax
Fax Shortcuts
E‑mail
E‑mail Shortcuts
FTP
FTP Shortcuts
Search Held Jobs
Held Jobs
USB Drive
Profiles and Solutions
Bookmarks
Jobs by user
Forms and Favorites
Date Format
MM‑DD‑YYYY
DD‑MM‑YYYY
YYYY‑MM‑DD
Specifies the format for the printer date
Time Format
Specifies the format for the printer time
12 hour A.M./P.M.
24 hour clock
Note: 12 hour is the factory default setting.
Screen Brightness
Specifies the brightness of the printer control panel display
20–100
Note: 100 is the factory default setting.
One Page Copy
Sets copying from the scanner glass to only one page at a time
Off
On
Note: Off is the factory default setting.
Audio Feedback
Sets the audio volume for the buttons
Button Feedback
Notes:
On
Off
• On is the factory default setting for Button Feedback.
• 5 is the factory default setting for Volume.
Volume
1–10
Show Bookmarks
Specifies whether bookmarks are displayed from the Held Jobs
area
Yes
No
Note: Yes is the factory default setting.
Allow Background Removal
Specifies whether image background is removed in copy, fax,
e‑mail, FTP, or scan‑to‑USB jobs
Note: On is the factory default setting.
On
Off
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154
Menu item
Description
Allow Custom Job Scans
Lets you scan multiple documents into one file
On
Off
Note: On is the factory default setting. If On is selected, the
Allow Custom Job Scans setting can be enabled for specific
jobs.
Scanner Jam Recovery
Job level
Specifies how a scan job should be reloaded if a paper jam
occurs in the ADF
Page level
Notes:
• If “Job level” is selected, then the entire scan job must
be scanned again if a paper jam occurs.
• If “Page level” is selected, then only the jammed page
forward must be scanned again.
Web Page Refresh Rate
Specifies the number of seconds between Embedded Web
Server refreshes
30–300
Note: 120 seconds is the factory default setting.
Contact Name
Location
Specifies a contact name for the printer
Note: The contact name will be stored on the Embedded
Web Server.
Specifies the location of the printer
Note: The location will be stored on the Embedded Web
Server.
Alarms
Sets an alarm to sound when the printer requires operator
intervention
Alarm Control
Cartridge Alarm
Available selections for each alarm type are:
Off
Single
Continuous
Notes:
• Single is the factory default setting for Alarm Control.
Single sounds three quick beeps.
• Off is the factory default setting for Cartridge Alarm. Off
means no alarm will sound.
• Continuous repeats three beeps every 10 seconds.
Timeouts
Standby Mode
1–240
Specifiesthenumberofminutesofinactivitybeforethesystem
enters a lower power state
Note: 15 minutes is the factory default setting.
Disabled
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Menu item
Description
Timeouts
Sleep Mode
1–240 min
Disabled
Sets the amount of time the printer waits, after a print job is
finished, before it goes into a reduced power state
Notes:
• 30 minutes is the factory default setting.
• Lower settings conserve more energy, but may require
longer warm‑up times.
• Select the lowest setting if the printer shares an
electrical circuit with room lighting.
• Select a high setting if the printer is in constant use.
Under most circumstances, this keeps the printer ready
to print with minimum warm‑up time.
Timeouts
Sets the amount of time in seconds the printer waits before
returning the printer display to a Readystate
Screen Timeout
15–300 sec
Note: 30 seconds is the factory default setting.
Timeouts
Print Timeout
Disabled
Sets the amount of time in seconds the printer waits to receive
an end‑of‑job message before canceling the remainder of the
print job
1–255 sec
Notes:
• 90 seconds is the factory default setting.
• When the timer expires, any partially printed page still in
the printer is printed, and then the printer checks to see
if any new print jobs are waiting.
• Print Timeout is available only when using PCL
emulation. This setting has no effect on PostScript
emulation print jobs.
Timeouts
Sets the amount of time in seconds the printer waits for
additional data before canceling a print job
Wait Timeout
Disabled
Notes:
15–65535 sec
• 40 seconds is the factory default setting.
• Wait Timeout is available only when the printer is using
PostScript emulation. This setting has no effect on PCL
emulation print jobs.
Timeouts
Sets the amount of time the printer waits for user intervention
before it holds jobs that require unavailable resources and
continues to process print jobs in the print queue
Job Hold Timeout
5–255 sec
Notes:
• 30 seconds is the factory default setting.
• This menu appears only when a printer hard disk is
installed.
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156
Menu item
Description
Print Recovery
Auto Continue
Disabled
Lets the printer automatically continue printing from certain
offline situations when not resolved within the specified time
period
Note: Disabled is the factory default setting.
5–255
Print Recovery
Specifies whether the printer reprints jammed pages
Jam Recovery
Notes:
Auto
On
• Auto is the factory default setting. The printer reprints
jammed pages unless the memory required to hold the
pages is needed for other printer tasks.
Off
• On sets the printer to always reprint jammed pages.
• Off sets the printer to never reprint jammed pages.
Print Recovery
Page Protect
Off
Lets the printer successfully print a page that may not have
printed otherwise
Notes:
On
• Off is the factory default setting. Off prints a partial page
when there is not enough memory to print the whole
page.
• On sets the printer to process the whole page so that
the entire page prints.
Sleep Button Settings
Press Sleep Button
Sleep
Determines how the printer responds when pressing the Sleep
button in Idle state
Notes:
Do Nothing
• Sleep is the factory default setting for Press Sleep
Button.
• Do Nothing is the factory default setting for Press and
Hold Sleep Button.
• Sleep sets the printer to operate at a lower power
setting.
• If the printer is in Sleep Mode, then the touch screen
appears off and the Sleep button turns amber in color.
• Touch anywhere on the touch screen or press a button
on the printer control panel to exit Sleep Mode.
Factory Defaults
Do Not Restore
Restore Now
Returns the printer settings to the factory default settings
Notes:
• Do Not Restore is the factory default setting. Do Not
Restore keeps the user‑defined settings.
• Restore Now returns all printer settings to the factory
default settings except Network/Ports menu settings. All
downloads stored in RAM are deleted. Downloads
stored in flash memory or on a printer hard disk are not
affected.
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Copy Settings menu
Menu item
Description
Content Type
Text/Photo
Photo
Specifies the type of content in the copy job
Note: Text/Photo is the factory default setting.
Text
Graphics
Content Source
Color Laser
Inkjet
Specifies how the original document was produced
Note: Color Laser is the factory default setting.
Photo/Film
Magazine
Newspaper
Press
Black and White Laser
Other
Color
On
Specifies whether copies are scanned in color
Note: On is the factory default setting.
Off
Allow color copies
Specifies whether copies are printed in color
On
Off
Note: On is the factory default setting.
Sides (Duplex)
Specifieswhetheranoriginaldocumentisduplex(two‑sided) orsimplex(one-
sided), and then specifies whether the copy should be duplex or simplex
1 sided to 1 sided
1 sided to 2 sided
2 sided to 1 sided
2 sided to 2 sided
Notes:
• 1 sided to 1 sided—The original page has printing on one side, and the
copy will also have printing on one side.
• 1 sided to 2 sided—The original page has printing on one side while
the copy will have printing on both sides. For example, if the original
document is six sheets, then the copy is three sheets with printing on
both sides.
• 2 sided to 1 sided—The original page has printing on both sides while
the copy will have printing on only one side. For example, if the
original document is three sheets, then the copy is six sheets with
printing on only one side.
• 2 sided to 2 sided—The original page has printing on both sides, and
the copy will also have printing on both sides.
• This option appears only if the printer has a duplex scanner.
Paper Saver
Off
Allows copying two or four sheets of a document on one page
Note: Off is the factory default setting.
2 on 1 Portrait
2 on 1 Landscape
4 on 1 Portrait
4 on 1 Landscape
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Menu item
Description
Print Page Borders
Specifies whether a page border is printed
Off
On
Note: Off is the factory default setting.
Collate
Keeps the pages of a print job stacked in sequence when printing multiple
copies
On [1,2,1,2,1,2]
Off [1,1,1,2,2,2]
Note: On is the factory default setting.
Original Size
Letter
Specifies the paper size of the original document
Note: Letter is the US factory default setting. A4 is the international factory
Legal
default setting.
Executive
Folio
Statement
Universal
4 x 6 in.
3 x 5 in.
Business Card
ID Card
Custom Scan Size [x]
A4
A5
Oficio (Mexico)
A6
JIS B5
Book Original
Mixed Sizes
Copy To Source
Tray [x]
Specifies the paper source for copy jobs
Note: Tray 1 is the factory default setting.
Single Sheet Feeder
Multi‑Page Feeder
Transparency Separators
Places a sheet of paper between transparencies
On
Off
Note: On is the factory default setting.
Separator Sheets
Off
Places a sheet of paper between pages, copies, or copy jobs
Note: Off is the factory default setting.
Between Copies
Between Jobs
Between Pages
Separator Sheet Source
Tray [x]
Specifies the separator sheet source
Note: Tray 1 is the factory default setting.
Manual Feeder
Darkness
Specifies the level of darkness for the copy job
1–9
Note: 5 is the factory default setting.
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159
Menu item
Description
Number of Copies
Specifies the number of copies for the copy job
1–999
Note: 1 is the factory default setting.
Header/Footer
[Location]
Specifies header/footer information and its location on the page
For the location, choose from the following options:
Off
• Top left
Date/Time
Page number
Custom text
Print on
• Top middle
• Top right
• Bottom left
• Bottom middle
• Bottom right
All pages
First page only
All but first page
Custom text
Notes:
• Off is the factory default setting for Top left.
• “All pages” is the factory default setting for “Print on.”
Overlay
Off
Specifies the overlay text printed on each page of the copy job
Notes:
Confidential
Copy
Draft
Urgent
Custom
• Off is the factory default setting
• If a user selects Custom but has not defined a Custom Overlay value,
then no overlay appears.
Custom Overlay
Specifies a custom overlay text
Note: A maximum of 64 characters is allowed.
Allow priority copies
Allows interruption of a print job to copy a page or document
On
Off
Note: On is the factory default setting.
Custom Job scanning
Lets you copy, in a single copy job, a document that contains mixed paper
sizes
Off
On
Notes:
• Off is the factory default setting.
• This menu item appears only if a printer hard disk is installed.
Allow Save as Shortcut
Lets you save custom copy settings as shortcuts
On
Off
Note: On is the factory default setting.
Background Removal
Adjusts the amount of background visible on a copy job
‑4 to 4
Note: 0 is the factory default setting.
Auto Center
Lets you automatically center the content on the page
Off
On
Note: Off is the factory default setting.
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Menu item
Description
Color Balance
Cyan - Red
Enables an equal balance of colors in the output
Magenta - Green
Yellow - Blue
Color Dropout
Specifies which color to drop during copy jobs, and how much increase or
decrease there is in the dropout
Color Dropout
None
Notes:
Red
Green
Blue
• None is the factory default setting for Color Dropout.
• 128 is the factory default setting for each color threshold.
Default Red Threshold
0–255
Default Green Threshold
0–255
Default Blue Threshold
0–255
Contrast
Specifies the contrast used for the copy job
Best for Content
0–5
Note: Best for Content is the factory default setting.
Mirror Image
Creates a mirror image of the original document
Off
On
Note: Off is the factory default setting.
Negative Image
Creates a negative image of the original document
Off
On
Note: Off is the factory default setting.
Shadow Detail
Adjusts the amount of shadow detail visible on a copy job
‑4 to 4
Note: 0 is the factory default setting.
Scan edge to edge
Specifies if the original document is scanned edge-to‑edge
Note: Off is the factory default setting.
Off
On
Sharpness
Adjusts the amount of sharpness of a copy job
1–5
Note: 3 is the factory default setting.
Temperature
Enables the user to specify “warm” or “cool” outputs. "Cool” values generate
a bluer output than the default, while “warm” values generate a redder
output than the default.
‑4 to 4
Sample Copy
Creates a sample copy of the original document
Off
On
Note: Off is the factory default setting.
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161
Fax Settings menu
Fax Mode (Analog Fax Setup) menu
Analog Fax Setup mode sends the fax job by way of a telephone line.
General Fax Settings
Menu item
Description
Fax Name or Station Name
Fax Number or Station Number
Specifies the name of the fax in the printer
Specifies the number assigned to the fax
Specifies how the fax is identified
Station ID
Fax Name or Station Name
Fax Number or Station Number
Enable Manual Fax
Sets the printer to fax manually only, which requires a line splitter and a telephone
handset
Off
On
Notes:
• Use a regular telephone to answer an incoming fax job and to dial a fax
number.
• Touch # 0 on the numeric keypad to go directly to the Manual Fax function.
Defines the allocation of non-volatile memory between sending and receiving fax jobs
Notes:
Memory Use
Equal
Mostly sent
All send
All receive
Mostly receive
• Equal is the factory default setting. Equal splits the memory for sending and
receiving fax jobs into equal amounts.
• Mostly sent specifies that most of the memory is set to send fax jobs.
• All send specifies that all the memory is set to send fax jobs.
• All receive specifies that all the memory is set to receive fax jobs.
• Mostly receive specifies that most of the memory is set to receive fax jobs.
Cancel Faxes
Allow
Specifies whether or not the printer cancels fax jobs
Don't Allow
Caller ID
On
Specifies type of caller ID being used
Off
Alternate
Fax number masking
Off
Specifies the direction from where digits are masked in an outgoing fax number
Note: The number of characters masked is determined by the “Digits to mask”
From left
setting.
From right
Digits to mask
Specifies the number of digits to mask in an outgoing fax number
0–58
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Menu item
Description
Fax Cover Page
Fax Cover Page
Off by default
On by default
Never use
Always use
Include to field
On
Configures the fax cover page
Note: “Off by default” is the factory default setting for all Fax Cover Page options.
Off
Include from field
Off
On
From
Include Message field
Off
On
Message
Include Logo
Off
On
Include Footer [x]
Footer [x]
Fax Send Settings
Menu item
Description
Resolution
Specifies quality in dots per inch (dpi). A higher resolution gives greater print quality,
but increases the fax transmission time for outgoing faxes.
Standard
Fine 200 dpi
Super Fine 300 dpi
Note: Standard is the factory default setting.
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Menu item
Description
Original Size
Mixed Sizes
Letter
Specifies the paper size of the original document
Note: Mixed Sizes is the US factory default setting. A4 is the international factory
default setting.
Legal
Executive
Tabloid
Folio
Statement
Universal
4 x 6 in.
3 x 5 in.
Business Card
Custom Scan Size [x]
A3
A4
A5
Oficio (Mexico)
A6
JIS B4
JIS B5
Book Original
Sides (Duplex)
Off
Specifies how text and graphics are oriented on a page
Notes:
Long edge
Short edge
• Off is the factory default setting.
• Long edge assumes binding along the long edge of the page (left edge for
portrait and top edge for landscape).
• Short edge assumes binding along the short edge of the page (top edge for
portrait and left edge for landscape).
Content Type
Text
Specifies the content of the original document
Note: Text is the factory default setting.
Text/Photo
Graphics
Photo
Content Source
Color Laser
Inkjet
Specifies how the original document was produced
Note: Color Laser is the factory default setting.
Magazine
Press
Black/White Laser
Photo/Film
Newspaper
Other
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164
Menu item
Description
Darkness
Lightens or darkens the output
1–9
Note: 5 is the factory default setting.
Dial Prefix
Lets you enter a dialing prefix, such as 99. A numeric entry field is provided.
Establishes a dialing prefix rule
Dialing Prefix Rules
Prefix Rule [x]
Automatic Redial
Specifies the number of times the printer tries to send the fax to a specified number
0–9
Note: 5 is the factory default setting.
Redial Frequency
Specifies the number of minutes between redials
1–200
Behind a PABX
Enables switchboard blind dialing without a dial tone
No
Yes
Enable ECM
Enables Error Correction Mode for fax jobs
Yes
No
Enable Fax Scans
Lets you fax files that are scanned at the printer
Allows the printer driver to send fax jobs
On
Off
Driver to fax
Yes
No
Allow Save as Shortcut
Lets you save fax numbers as shortcuts in the printer
Specifies the dialing sound, either as a tone or a pulse
Specifies the maximum speed in baud at which faxes are sent
On
Off
Dial Mode
Tone
Pulse
Max Speed
2400
4800
9600
14400
33600
Custom Job scanning
Lets you scan a document that contains mixed paper sizes into a single file
Specifies whether a preview will appear on the display for scan jobs
Off
On
Scan Preview
Off
On
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Menu item
Description
Background Removal
Adjusts the amount of background visible on a scanned image
‑4 to 4
Note: 0 is the factory default setting.
Color Balance
Cyan - Red
Enables an equal balance of colors in the scanned image
Magenta - Green
Yellow - Blue
Color Dropout
Specifies which color to drop, and how much to increase or decrease the dropout
Color Dropout
Notes:
None
• None is the factory default setting for Color Dropout.
Red
Green
• 128 is the factory default setting for each color threshold.
Blue
Default Red Threshold
0–255
Default Green Threshold
0–255
Default Blue Threshold
0–255
Contrast
Best for content
0–5
Specifies the contrast in the scanned image
Note: “Best for content” is the factory default setting.
Mirror Image
Creates a mirror image of the original document
Off
On
Note: Off is the factory default setting.
Negative Image
Creates a negative image of the original document
Off
On
Note: Off is the factory default setting.
Shadow Detail
Adjusts the amount of shadow detail visible
‑4 to 4
Note: 0 is the factory default setting.
Scan edge to edge
Specifies if the original document is scanned edge-to‑edge prior to faxing
Note: Off is the factory default setting.
Off
On
Sharpness
Adjusts the sharpness of a fax
0–5
Note: 3 is the factory default setting.
Temperature
Enables the user to specify “warm” or “cool” outputs. "Cool” values generate a bluer
output than the default while “warm” values generate a redder output than the
default.
‑4 to 4
Enable Color Fax Scans
Off by default
On by default
Never use
Enables color faxing
Note: “Off by default” is the factory default setting.
Always use
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Menu item
Description
Auto Convert Color Faxes to Mono Converts all outgoing faxes to black and white
Faxes
Note: On is the factory default setting.
On
Off
Fax Receive Settings
Menu item
Description
Enable Fax Receive
Allows fax jobs to be received by the printer
On
Off
Note: On is the factory default setting.
Rings to Answer
Specifies the number of rings before answering an incoming fax job
1–25
Note: 1 is the factory default setting.
Auto Reduction
Scales an incoming fax job so that it fits the size of the paper loaded in the designated
fax source
On
Off
Note: On is the factory default setting.
Paper Source
Auto
Specifiesthepapersourceselectedtosupplypaperfortheprinterto printanincoming
fax
Tray [x]
Multi‑Purpose Feeder
Output Bin
Standard Bin
Bin [x]
Specifies an exit bin for received faxes
Note: Bin 1 is available only when the finisher is installed.
Sides (Duplex)
Enables duplex printing (two-sided printing) for incoming fax jobs
Enables the printer to include separator sheets for incoming fax jobs
Off
On
Separator Sheets
Off
Before Job
After Job
Separator Sheet Source
Tray [x]
Specifies where the printer will pick the separator sheet
Manual Feeder
Fax Footer
Prints the transmission information at the bottom of each page from a received fax
Off
On
Note: Off is the factory default setting.
Max Speed
33600
2400
Specifies the maximum speed in baud at which faxes are received
4800
9600
14400
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Understanding printer menus
167
Menu item
Description
Fax Forwarding
Print
Enables forwarding of received faxes to another recipient
Print and Forward
Forward
Forward to
Fax
Specifies the type of recipient to which faxes will be forwarded
Note: This menu is available only from the printer Embedded Web Server.
E‑mail
FTP
LDSS
eSF
Forward to Shortcut
Lets you enter the shortcut number which matches the recipient type (Fax, E-mail,
FTP, LDSS, or eSF)
Block No Name Fax
Enables blocking of incoming faxes sent from devices with no station ID specified
Off
On
Banned Fax List
Enables the list of banned fax numbers stored in the printer
Holding Faxes
Held Fax Mode
Off
Enables fax holding all of the time or according to set schedule
Note: Off is the factory default setting.
Always On
Manual
Scheduled
Fax Holding Schedule
Enable Color Fax Receive
Enables the device to receive fax in color
On
Off
Fax Log Settings
Menu item
Description
Transmission Log
Print log
Enables printing of a transmission log after each fax job
Do not print log
Print only for error
Receive Error Log
Print Never
Enables printing of a receive error log following a receive error
Print on Error
Auto Print Logs
Enables automatic printing of fax logs
On
Off
Note: Logs print after every 200 jobs.
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Understanding printer menus
168
Menu item
Description
Log Paper Source
Tray [x]
Specifies the source of the paper used for printing logs
Manual Feeder
Logs Display
Specifieswhetherprintedlogsdisplaythe dialednumberor thestationnamereturned
Remote Fax Name or Remote
Station Name
Dialed Number
Enable Job Log
Enables access to the Fax Job log
On
Off
Enable Call Log
Enables access to the Fax Call log
On
Off
Log Output Bin
Standard Bin
Bin [x]
Specifies the exit bin where fax logs are printed
Speaker Settings
Menu item
Description
Speaker Mode
On until Connected
Always On
Specifies the mode of the speaker.
Notes:
• “On until Connected” is the factory default setting. A sound is issued until the
fax connection is made.
Always Off
• Always On turns the speaker on.
• Always Off turns the speaker off.
Speaker Volume
Controls the volume setting
High
Low
Note: High is the factory default setting.
Ringer Volume
Controls the fax speaker ringer volume
On
Off
Note: On is the factory default setting.
Answer On
Menu item
Description
All Rings
Specifies ring patterns when device is answering calls
Single Ring Only
Note: All Rings is the factory default setting.
Double Ring Only
Triple Ring Only
Single or Double Rings Only
Single or Triple Rings Only
Double or Triple Rings Only
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169
Fax Mode (Fax Server Setup) menu
Fax Mode sends the fax job to a fax server for transmission.
Fax Server Setup
Menu item
Description
To Format
Lets you enter specific fax information using the virtual keyboard on the printer
control panel
Reply Address
Subject
Message
SMTP Setup
Specifies SMTP setup information
Primary SMTP Gateway
Secondary SMTP Gateway
Specifies SMTP server port information
Image Format
PDF (.pdf)
XPS (.xps)
Specifies the image type for scanning to fax
TIFF (.tif)
Content Type
Text/Photo
Photo
This option tells the printer the original document type and source.
Note: Text/Photo is the factory default setting.
Text
Graphics
Content Source
Color Laser
Inkjet
Specifies how the content was originally produced
Note: Color Laser is the factory default setting.
Photo/Film
Magazine
Newspaper
Press
Black and White Laser
Other
Fax Resolution
Standard
Specifies the resolution level for scanning to fax
Fine 200 dpi
Super Fine 300 dpi
Darkness
Lightens or darkens the output
1–9
Note: 5 factory default setting.
Orientation
Portrait
Specifies the orientation of the scanned image
Landscape
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170
Menu item
Description
Original Size
Mixed Sizes
Letter
Specifies the paper size of the document being scanned
Note: Mixed Sizes is the US factory default setting. A4 is the international factory
default setting.
Legal
Executive
Folio
Statement
Universal
4 xn 6 in.
3 x 5 in.
Business Card
Custom Scan Size [x]
A4
A5
A6
Oficio (Mexico)
JIS B5
Book Original
Mixed Sizes
Use Multi‑Page TIFF
Lets you save scan jobs into multiple‑page or single-page TIFF files. For a multiple-
page scan‑to‑fax job, either oneTIFF fileiscreatedcontainingallthepages,ormultiple
TIFF files are created with one file for each page of the scan job.
On
Off
Notes:
• On is the factory default setting.
• This menu item applies to all scan functions.
Enable Analog Receive
Enables receiving of analog faxes
Off
On
Note: Off is the factory default setting.
E‑mail Settings menu
Menu item
Description
E‑mail Server Setup
Subject
Specifies e‑mail server information
Notes:
Message
Base file name
• The subject box has a limitation of 255 characters.
• The message box has a limitation of 512 characters.
E‑mail Server Setup
Send me a copy
Never appears
On by default
Off by default
Always On
Sends a copy of the e-mail back to the sender
Note: “Never appears” is the factory default setting.
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171
Menu item
Description
E‑mail Server Setup
Max E‑mail size
0–65535 KB
Specifies the maximum e-mail size in kilobytes
Note: E-mails above the specified size are not sent.
E‑mail Server Setup
Sends a message when an e-mail is greater than the configured size limit
Size error message
E‑mail Server Setup
Specifies a domain name, such as a company domain name, and then limits e‑mail
destinations to that domain name only
Limit destinations
Notes:
• E-mail can be sent only to the specified domain.
• The limit is one domain.
E‑mail Server Setup
Web Link Setup
Server
Defines the e‑mail server path name; for example: /directory/path
Note: The characters * : ? < > |are invalid entries for a path name.
Login
Password
Path
Base file name
Web Link
Format
Specifies the format of the scanned file
PDF (.pdf)
Secure PDF
TIFF (.tif)
JPEG (.jpg)
XPS (.xps)
Note: PDF (.pdf) is the factory default setting.
PDF Version
Sets the version of the PDF file that will be scanned for e‑mailing
1.5
1.6
A‑1a
1.2
1.3
1.4
Note: 1.5 is the factory default setting.
Content Type
Text/Photo
Photo
Specifies the content of the original document
Note: Text/Photo is the factory default setting.
Text
Graphics
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172
Menu item
Description
Content Source
Color Laser
Inkjet
Specifies how the original document was produced
Note: Color Laser is the factory default setting.
Magazine
Press
Black/White Laser
Photo/Film
Newspaper
Other
Color
Color
Gray
Specifies whether or not a job prints in grayscale or color
Note: Color is the factory default setting.
Resolution
150
Specifies the resolution of the scan in dots per inch
Note: 150 dpi is the factory default setting.
200
300
400
600
75
Darkness
Lightens or darkens the output
1–9
Note: 5 is the factory default setting.
Orientation
Portrait
Specifies the orientation of the scanned image
Note: Portrait is the factory default setting.
Landscape
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173
Menu item
Description
Original Size
Letter
Specifies the paper size of the document being scanned
Notes:
Legal
Executive
Tabloid
• A4 is the international factory default setting.
• Letter is the US factory default setting.
Folio
Statement
Universal
4 x 6 in.
3 x 5 in.
Business Card
Custom Scan Size [x]
A3
A4
A5
Oficio (Mexico)
A6
JIS B4
JIS B5
Book Original
Mixed Sizes
Sides (Duplex)
Off
Specifies how the text and graphics are oriented on the page
Notes:
Long edge
Short edge
• Off is the factory default setting.
• Long edge assumes binding along the long edge of the page (left edge for
portrait and top edge for landscape ).
• Short edge assumes binding along the short edge of the page (top edge for
portrait and left edge for landscape ).
JPEG Quality
Best for content
5–90
Sets the quality of a JPEG photo image in relation to file size and quality of the image
Notes:
• “Best for content” is the factory default setting.
• 5 reduces the file size and quality of the image.
• 90 provides the best image quality, but the file size is very large.
• This menu applies to all scan functions.
Text Default
Sets the quality of a text image in relation to file size and quality of the image
5–90
Note: 75 is the factory default setting.
Text/Photo Default
Sets the quality of a text or photo image in relation to file size and the quality of the
image
5–90
Note: 75 is the factory default setting.
Photo Default
Sets the quality of a photo image in relation to file size and the quality of the image
5–90
Note: 50 is the factory default setting.
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174
Menu item
Description
E‑mail images sent as
Attachment
Specifies how the images will be sent
Note: Attachment is the factory default setting.
Web Link
Use Multi‑Page TIFF
Provides a choice between single-page TIFF files and multiple‑page TIFF files. For a
multiple-page scan‑to‑e-mail job, either one TIFF file is created containing all the
pages, or multiple TIFF files are created with one file for each page of the job.
On
Off
Notes:
• On is the factory default setting.
• This menu applies to all scan functions.
Transmission Log
Print log
Specifies whether or not the transmission log prints
Note: Print log is the factory default setting.
Do not print log
Print only for error
Log Paper Source
Tray [x]
Specifies the paper source for printing e-mail logs
Note: Tray 1 is the factory default setting.
Manual Feeder
E‑mail Bit Depth
Enables the Text/Photo mode to produce smaller file sizes by using 1‑bit images when
Color is set to Off
8 bit
1 bit
Note: 8 bit is the factory default setting.
Custom Job scanning
Lets you copy, in a single copy job, a document that contains mixed paper sizes
Off
On
Note: Off is the factory default setting.
Scan Preview
Specifies whether or not a preview will appear on the display for scan jobs
Off
On
Note: Off is the factory default setting.
Allow Save as Shortcut
Lets you save e-mail addresses as shortcuts
On
Off
Notes:
• On is the factory default setting.
• When set to Off, the Save as Shortcut button does not appear on the e-mail
destination screen.
Background Removal
Adjusts the amount of background visible on a scanned image
‑4 to 4
Note: 0 is the factory default setting.
Color Balance
Cyan - Red
Enables an equal balance of colors in the output
Magenta - Green
Yellow - Blue
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Menu item
Description
Color Dropout
Specifies which color to drop during scanning, and how much to increase or decrease
the dropout
Color Dropout
None
Notes:
Red
Green
Blue
• None is the factory default setting for Color Dropout.
• 128 is the factory default setting for each color threshold.
Default Red Threshold
0–255
Default Green Threshold
0–255
Default Blue Threshold
0–255
Contrast
Best for content
0–5
Specifies the contrast of the output
Note: “Best for content” is the factory default setting.
Mirror Image
Creates a mirror image of the original document
Off
On
Note: Off is the factory default setting.
Negative Image
Creates a negative image of the original document
Off
On
Note: Off is the factory default setting.
Shadow Detail
Adjusts the amount of shadow detail visible on a scanned image
‑4 to 4
Note: 0 is the factory default setting.
Scan edge to edge
Specifies whether the original document is scanned edge-to-edge
Off
On
Note: Off is the factory default setting.
Sharpness
Adjusts the amount of sharpness on a scanned image
1–5
Note: 3 is the factory default setting.
Temperature
Enables the user to specify “warm” or “cool” outputs. "Cool” values generate a bluer
output than the default while “warm” values generate a redder output than the
default.
‑4 to 4
Use cc:/bcc:
Enables the use of the cc: and bcc: fields
Off
On
Note: Off is the factory default setting.
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FTP Settings menu
Menu item
Description
Format
Specifies the format of the FTP file
PDF (.pdf)
Secure PDF (.pdf)
TIFF (.tif)
Note: PDF (.pdf) is the factory default setting .
JPEG (.jpg)
XPS (.xps)
PDF Version
Sets the version level of the PDF file for FTP sending
1.5
1.6
A‑1a
1.2
1.3
1.4
Note: 1.5 is the factory default setting.
Content Type
Text
Specifies the content of the original document
Note: Text/Photo is the factory default setting.
Graphics
Text/Photo
Photo
Content Source
Color Laser
Inkjet
Specifies how the original document was produced
Note: Color Laser is the factory default setting.
Magazine
Press
Black/White Laser
Photo/Film
Newspaper
Other
Color
Color
Gray
Specifies whether a job prints in grayscale or color
Note: Color is the factory default setting.
Resolution
150
Specifies how many dots per inch are scanned
Note: 150 dpi is the factory default setting.
200
300
400
600
75
Darkness
Lightens or darkens the output
1–9
Note: 5 is the factory default setting.
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177
Menu item
Description
Orientation
Portrait
Specifies the orientation of the scanned image
Note: Portrait is the factory default setting.
Landscape
Original Size
Letter
Specifies the paper size of the document that is being scanned
Notes:
Legal
Executive
Tabloid
• A4 is the international factory default setting.
• Letter is the US factory default setting.
Folio
Statement
Universal
4 x 6 in.
3 x 5 in.
Business Card
Custom Scan Size [x]
A3
A4
A5
Oficio (Mexico)
A6
JIS B4
JIS B5
Book Original
Mixed Sizes
Sides (Duplex)
Off
Specifies how the text and graphics are oriented on the page
Notes:
Long edge
Short edge
• Off is the factory default setting.
• Long edge assumes binding along the long edge of the page (left edge for
portrait and top edge for landscape ).
• Short edge assumes binding along the short edge of the page (top edge for
portrait and left edge for landscape ).
JPEG Quality
Best for content
5–90
Sets the quality of a JPEG photo image in relation to file size and the quality of the
image
Notes:
• “Best for content” is the factory default setting.
• 5 reduces the file size, but the quality of the image is lessened.
• 90 provides the best image quality, but the file size is very large.
• This menu applies to all scan functions.
Text Default
Sets the quality of the text in relation to file size and the quality of the image
5–90
Note: 75 is the factory default setting.
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178
Menu item
Description
Text/Photo Default
Sets the quality of a text/photo image in relation to file size and the quality of the
image
5–90
Note: 75 is the factory default setting.
Photo Default
Sets the quality of a photo image in relation to file size and the quality of the image
5–90
Note: 50 is the factory default setting.
Use Multi‑Page TIFF
Provides a choice between single-page TIFF files and multiple‑page TIFF files. For a
multiple-page scan‑to‑FTP job, either one TIFF file is created containing all the pages,
or multiple TIFF files are created with one file for each page of the job.
On
Off
Notes:
• On is the factory default setting.
• This menu applies to all scan functions.
Transmission Log
Print log
Specifies whether the transmission log prints
Note: “Print log” is the factory default setting.
Do not print log
Print only for error
Log Paper Source
Tray [x]
Specifies a paper source when printing FTP logs
Note: Tray 1 is the factory default setting.
Manual Feeder
FTP bit Depth
8 bit
Enables the Text/Photo mode to have smaller file sizes by using 1‑bit images when
Color is set to Off
1 bit
Note: 8 bit is the factory default setting.
Base File Name
Lets you enter a base file name
Note: The limitation is 53 characters.
Custom Job Scanning
Lets you copy a document that contains mixed paper sizes into a single scan job
Off
On
Note: Off is the factory default setting.
Scan Preview
Specifies whether a preview will appear on the display for scan jobs
Off
On
Note: Off is the factory default setting.
Allow Save as Shortcut
Enables shortcut creation for FTP addresses
On
Off
Note: On is the factory default setting.
Background Removal
Adjusts the amount of background visible on a copy
‑4 to 4
Note: 0 is the factory default setting.
Color Balance
Cyan - Red
Enables an equal balance of colors in the output
Magenta - Green
Yellow - Blue
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179
Menu item
Description
Color Dropout
Specifies which color to drop during scanning, and how much to increase or decrease
the dropout
Color Dropout
None
Notes:
Red
Green
Blue
• None is the factory default setting for Color Dropout.
• 128 is the factory default setting for each color threshold.
Default Red Threshold
0–255
Default Green Threshold
0–255
Default Blue Threshold
0–255
Contrast
0–5
Specifies the contrast of the output
Note: “Best for content” is the factory default setting.
Best for content
Mirror Image
Creates a mirror image of the original document
Off
On
Note: Off is the factory default setting.
Negative Image
Creates a negative image of the original document
Off
On
Note: Off is the factory default setting.
Shadow Detail
Adjusts the amount of shadow detail visible on a scanned image
‑4 to 4
Note: 0 is the factory default setting.
Scan edge to edge
Specifies whether the original document is scanned edge-to-edge
Off
On
Note: Off is the factory default setting.
Sharpness
Adjusts the amount of sharpness of a scanned image
1–5
Note: 3 is the factory default setting.
Temperature
Enables the user to specify “warm” or “cool” outputs. "Cool” values generate a bluer
output than the default while “warm” values generate a redder output than the
default.
‑4 to 4
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180
Flash Drive menu
Flash Drive menu
Scan Settings
Menu item
Description
Format
Specifies the format of the file to be sent through FTP
PDF (.pdf)
Secure PDF
TIFF (.tif)
JPEG (.jpg)
XPS (.xps)
Note: PDF (.pdf) is the factory default setting.
PDF Version
1.2–1.6
A‑1a
Sets the version of the PDF file to be sent through FTP
Note: 1.5 is the factory default setting.
Content Type
Text/Photo
Photo
Specifies the content of the original document
Note: Text/Photo is the factory default setting.
Text
Graphics
Content Source
Color Laser
Inkjet
Specifies how the original document was produced
Note: Color Laser is the factory default setting.
Photo/Film
Magazine
Newspaper
Press
Other
Black and White Laser
Color
Gray
Color
Specifies whether prints are in grayscale or color
Note: Gray is the factory default setting.
Resolution
150
Specifies the resolution of the scan in dots per inch (dpi)
Note: 150 is the factory default setting.
200
300
400
600
75
Darkness
Lightens or darkens the output
1–9
Note: 5 is the factory default setting.
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181
Menu item
Description
Orientation
Portrait
Specifies the orientation of the scanned image
Note: Portrait is the factory default setting.
Landscape
Original Size
Letter
Specifies the paper size of the document
Note: Letter is the US factory default setting. A4 is the international factory default
Legal
setting.
Executive
Tabloid
Folio
Statement
Universal
4 x 6 in.
3 x 5 in.
Business Card
Custom Scan Size [x]
A3
A4
A5
Oficio (Mexico)
A6
JIS B4
JIS B5
Book Original
Mixed Sizes
Sides (Duplex)
Off
Specifies how the text and graphics are oriented on a page
Notes:
Long edge
Short edge
• Off is the factory default setting.
• Long edge assumes binding along the long edge of the page (left edge for
portrait and top edge for landscape).
• Short edge assumes binding along the short edge of the page (top edge for
portrait and left edge for landscape).
JPEG Quality
Best for content
5–90
Sets the quality of a JPEG photo image in relation to file size and quality
Notes:
• “Best for content” is the factory default setting.
• 5 reduces the file size, but the quality of the image is lessened.
• 90 provides the best image quality, but the file size is very large.
• This menu applies to all scan functions.
Text Default
Sets the quality of the text in relation to file size and the quality of the image
5–90
Note: 75 is the factory default setting.
Text/Photo Default
Sets the quality of a text/photo image in relation to file size and the quality
5–90
Note: 75 is the factory default setting.
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Menu item
Description
Photo Default
Sets the quality of a photo image in relation to file size and the quality
5–90
Note: 50 is the factory default setting.
Use Multi‑Page TIFF
Provides a choice between single-page TIFF files and multiple‑page TIFF files. For a
multiple-page scan to FTP job, either one TIFF file is created containing all the pages,
or multiple TIFF files are created with one file for each page.
On
Off
Notes:
• On is the factory default setting.
• This menu applies to all scan functions.
Scan Bit Depth
8 bit
Enables the Text/Photo mode to have smaller file sizes by using 1‑bit images when
Color is set to Off
1 bit
Note: 8 bit is the factory default setting.
File Name
Lets you enter a base file name
Note: A maximum of 53 characters is allowed.
Custom Job Scanning
Lets you copy a document containing mixed paper sizes in a single copy job
Off
On
Note: Off is the factory default setting.
Scan Preview
Specifies whether a preview appears on the display for scan jobs
Off
On
Note: Off is the factory default setting.
Background Removal
Adjusts the amount of background visible on a copy
‑4 to 4
Note: 0 is the factory default setting.
Color Balance
Cyan - Red
Enables an equal balance of colors in the scanned image
Magenta - Green
Yellow - Blue
Color Dropout
Specifies which color to drop during scanning, and how much to increase or decrease
the dropout
Color Dropout
None
Notes:
Red
Green
Blue
• None is the factory default setting for Color Dropout.
• 128 is the factory default setting for each color threshold.
Default Red Threshold
0–255
Default Green Threshold
0–255
Default Blue Threshold
0–255
Contrast
Best for content
0–5
Specifies the contrast of the scanned image
Note: “Best for content” is the factory default setting.
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Menu item
Description
Mirror Image
Creates a mirror image of the original document
Off
On
Note: Off is the factory default setting.
Negative Image
Creates a negative image of the original document
Off
On
Note: Off is the factory default setting.
Shadow Detail
Adjusts the amount of shadow detail visible on a scanned image
‑4 to 4
Note: 0 is the factory default setting.
Scan edge to edge
Specifies whether the original document is scanned edge-to-edge
Off
On
Note: Off is the factory default setting.
Sharpness
Adjusts the amount of sharpness on a scanned image
1–5
Note: 3 is the factory default setting.
Temperature
Enables the user to specify “warm” or “cool” outputs. "Cool” values generate a bluer
output than the default while “warm” values generate a redder output than the
default.
‑4 to 4
Print Settings
Copies
1–999
Specifies a default number of copies for each print job
Note: 1 is the factory default setting.
Paper Source
Tray [x]
Sets a default paper source for all print jobs
Note: Tray 1 is the factory default setting.
MP Feeder
Manual Paper
Manual Envelope
Collate
Stacks the pages of a print job in sequence when printing multiple copies
On (1,2,1,2,1,2)
Off (1,1,1,2,2,2)
Note: On is the factory default setting.
Sides (Duplex)
1 sided
Specifies whether prints are on one side or on both sides of the page
Note: 1 sided is the factory default setting.
2 sided
Staple
Off
Specifies whether prints are stapled
Notes:
Auto
Back
• Off is the factory default setting.
• This menu appears only when the printer is equipped with a stapler.
Dual
Dual Double
Front
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184
Hole Punch
Specifies whether prints have punched holes
Notes:
• Off is the factory default setting.
Off
On
• This menu appears only when the printer is equipped with a puncher.
Determines the type of punch finishing performed on prints
Notes:
Hole Punch Mode
2 holes
3 holes
4 holes
• “3 holes” is the factory default setting if 3‑hole puncher is installed.
• “4 holes” is the factory default setting if 2‑hole and 4‑hole puncher is installed.
• This menu appears only when the printer is equipped with a puncher.
Duplex Binding
Long Edge
Defines the way duplexed pages are bound and how the printing on the back of the page is
oriented in relation to the printing on the front of the page
Short Edge
Notes:
• Long edge assumes binding along the long edge of the page (left edge for portrait and top
edge for landscape).
• Short edge assumes binding along the short edge of the page (top edge for portrait and
left edge for landscape).
Paper Saver Orientation Specifies the orientation of a multiple‑page document
Auto
Note: Auto is the factory default setting. The printer chooses between portrait and landscape
Landscape
Portrait
Paper Saver
Off
Specifies that multiple‑page images be printed on one side of a paper
Notes:
2‑Up
• Off is the factory default setting.
3‑Up
• The number selected is the number of page images that will print per side.
4‑Up
6‑Up
9‑Up
12‑Up
16‑Up
Paper Saver Border
Prints a border on each page image
None
Solid
Note: None is the factory default setting.
Paper Saver Ordering
Horizontal
Specifies the positioning of multiple‑page images
Notes:
Reverse Horizontal
Reverse Vertical
Vertical
• Horizontal is the factory default setting.
• Positioning depends on the number of page images and whether they are in portrait or
landscape orientation.
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185
Separator Sheets
Off
Specifies whether blank separator sheets are inserted
Notes:
• Off is the factory default setting.
Between Copies
Between Jobs
Between Pages
• Between Copies inserts a blank sheet between each copy of a print job if Collate is set to
On. If Collate is set to Off, then a blank page is inserted between each set of printed pages,
such as after all page 1's and after all page 2's.
• Between Jobs inserts a blank sheet between print jobs.
• Between Pages inserts a blank sheet between each page of the print job. This setting is
useful when printing transparencies or when inserting blank pages in a document for
notes.
Separator Sheet Source Specifies the paper source for separator sheets
Tray [x]
Manual Feeder
Notes:
• Tray 1 is the factory default setting.
• From the Paper menu, Configure MP must be set to Cassette in order for Manual Feeder
to appear as a menu setting.
Blank Pages
Do Not Print
Specifies whether blank pages are inserted in a print job
Note: Do Not Print is the factory default setting.
Print
Print Settings
Setup menu
Menu item
Description
Printer Language
PCL Emulation
PS Emulation
Sets the default printer language
Notes:
• PCL Emulation is the factory default printer language.
• Setting a printer language as the default does not prevent a
software program from sending print jobs that use another
printer language.
Job Waiting
Specifies that print jobs be removed from the print queue if they
require unavailable printer options or custom settings. They are
storedin aseparateprintqueue,sootherjobsprintnormally. When
the missing information and/or options are obtained, the stored
jobs print.
Off
On
Notes:
• Off is the factory default setting.
• This menu appears only when a non-read‑only printer hard
disk is installed. This requirement ensures that stored jobs
are not deleted if the printer loses power.
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186
Menu item
Description
Print Area
Normal
Sets the logical and physical printable area
Notes:
Fit to Page
Whole Page
• Normal is the factory default setting. When attempting to
print data in the non‑printable area defined by the Normal
setting, the printer clips the image at the boundary.
• Whole Page allows the image to be moved into the
non‑printable area defined by the Normal setting, but the
printer will clip the image at the Normal setting boundary.
Whole Page only affects pages printed using a PCL 5e
interpreter. This setting has no effect on pages printed using
the PCL XL or PostScript interpreter.
Printer Usage
Max Yield
Sets color toner use in printing
Notes:
Max Speed
• Max Yield is the default printer setting.
• The printer driver is capable of overriding this setting
Download Target
Sets the storage location for downloads
RAM
Flash
Disk
Notes:
• RAM is the factory default setting. Storing downloads in RAM
is temporary.
• Storing downloads in flash memory or on a printer hard disk
places them in permanent storage. Downloads remain in
flash memory or on the printer hard disk even when the
printer is turned off.
• This menu appears only when a flash and/or disk option is
installed.
Resource Save
Specifies how the printer handles temporary downloads, such as
fonts and macros stored in RAM, when the printer receives a job
that requires more memory than is available
Off
On
Notes:
• Off is the factory default setting. Off sets the printer to retain
the downloads only until memory is needed. Downloads are
deleted in order to process print jobs.
• On retains the downloads during language changes and
printer resets. If the printer runs out of memory, then 38
Memory Fullappears, and downloads are not deleted.
Print All Order
Alphabetical
Oldest First
Specifies the order in which held and confidential jobs are printed
when Print All is selected
Note: Alphabetical is the factory default setting. Print jobs always
appear in alphabetical order on the printer control panel.
Newest First
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187
Finishing menu
Menu item
Description
Sides (Duplex)
1 sided
Specifies whether duplex (2‑sided) printing is set as the default for all print jobs
Notes:
2 sided
• 1 sided is the factory default setting.
• You can set 2-sided printing from the software program. For Windows users,
click File > Print, and then click Properties, Preferences, Options, or Setup. For
Macintosh users, choose File > Print, and then adjust the settings from the
print dialog and pop-up menus.
Duplex Binding
Long Edge
Defines the way duplexed pages are bound and how the printing on the back of the
page is oriented in relation to the printing on the front of the page
Short Edge
Notes:
• Long Edge is the factory default setting.
• Long edge assumes binding along the long edge of the page (left edge for
portrait and top edge for landscape).
• Short edge assumes binding along the short edge of the page (top edge for
portrait and left edge for landscape).
Copies
Specifies a default number of copies for each print job
1–999
Note: 1 is the factory default setting.
Blank Pages
Do Not Print
Print
Specifies whether blank pages are inserted in a print job
Note: Do Not Print is the factory default setting.
Collate
Stacks the pages of a print job in sequence when printing multiple copies
On (1,2,1,2,1,2)
Off (1,1,1,2,2,2)
Notes:
• On is the factory default setting. No pages will be collated.
• The On setting stacks the print job sequentially.
• Both settings print the entire job the number of times specified by the Copies
menu setting.
Separator Sheets
Off
Specifies whether blank separator sheets are inserted
Notes:
Between Copies
Between Jobs
Between Pages
• Off is the factory default setting.
• Between Copies inserts a blank sheet between each copy of a print job if
Collate is set to On. If Collate is set to Off, then a blank page is inserted
between each set of printed pages, such as after all page 1's and after all page
2's.
• Between Jobs inserts a blank sheet between print jobs.
• Between Pages inserts a blank sheet between each page of the print job. This
setting is useful when printing transparencies or inserting blank pages in a
document for notes.
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Understanding printer menus
188
Menu item
Description
Separator Source
Tray [x]
Specifies the paper source for separator sheets
Note: Tray 1 (standard tray) is the factory default setting.
Manual Feeder
Paper Saver
Off
Specifies that multiple‑page images be printed on one side of a sheet of paper
Notes:
2‑Up
• Off is the factory default setting.
3‑Up
• The number selected is the number of page images that will print on each
page.
4‑Up
6‑Up
9‑Up
12‑Up
16‑Up
Paper Saver Ordering
Horizontal
Specifies the positioning of multiple‑page images
Notes:
Reverse Horizontal
Reverse Vertical
Vertical
• Horizontal is the factory default setting.
• Positioning depends on the number of images and whether the images are in
portrait or landscape orientation.
Paper Saver Orientation
Auto
Specifies the orientation of a multiple‑page sheet
Note: Auto is the factory default setting. The printer chooses between portrait and
Landscape
landscape.
Portrait
Paper Saver Border
Prints a border on each page image
None
Solid
Note: None is the factory default setting.
Quality menu
Menu item
Description
Color Correction
Auto
Adjusts the color output on the printed page
Notes:
Off
Manual
• Auto is the factory default setting. Auto applies different color conversion tables
to each object on the printed page.
• Off turns off color correction.
• Manual allows customization of the color tables using the settings available from
the Manual Color menu.
• Due to the differences in additive and subtractive colors, certain colors that
appear on computer monitors are impossible to duplicate on the printed page.
Print Resolution
4800 CQ
Specifies the printed output resolution
Note: 4800 CQ is the factory default setting.
1200 dpi
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Understanding printer menus
189
Menu item
Description
Toner Darkness
Lightens or darkens the printed output
1–5
Notes:
• 4 is the factory default setting.
• Selecting a smaller number can help conserve toner.
Enhance Fine Lines
Enables a print mode preferable for files such as architectural drawings, maps, electrical
circuit diagrams, and flow charts
Off
On
Notes:
• Off is the factory default setting.
• You can set this option from the software program. For Windows users, click
File > Print > Properties > Preferences > Options, or Setup. For Macintosh users,
choose File > Print, and then adjust the settings from the print dialog and pop‑up
menus.
• To set Enhance Fine Lines using the Embedded Web Server, type the network
printer IP address in a browser window.
Color Saver
Reduces the amount of toner used for graphics and images. The amount of toner used
for text is not reduced.
Off
On
Notes:
• Off is the factory default setting.
• On overrides Toner Darkness settings.
RGB Brightness
Adjusts brightness in color outputs
‑6 to 6
Notes:
• 0 is the factory default setting.
• ‑6 is the maximum decrease. 6 is the maximum increase.
• This does not affect files where CMYK color specifications are being used.
RGB Contrast
Adjusts contrast in color outputs
0–5
Notes:
• 0 is the factory default setting.
• This does not affect files where CMYK color specifications are being used.
RGB Saturation
Adjusts saturation in color outputs
0–5
Notes:
• 0 is the factory default setting.
• This does not affect files where CMYK color specifications are being used.
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Understanding printer menus
190
Menu item
Description
Color Balance
Cyan
Adjusts color in printed output by increasing or decreasing the amount of toner being
used for each color
‑5 to 5
Note: 0 is the factory default setting.
Magenta
‑5 to 5
Yellow
‑5 to 5
Black
‑5 to 5
Reset Defaults
0
Color Samples
sRGB Display
sRGB Vivid
Display—True Black
Vivid
Prints sample pages for each of the RGB and CMYK color conversion tables used in the
printer
Notes:
• Selecting any setting prints the sample.
• Color samples consist of a series of colored boxes along with the RGB or CMYK
combination that creates the color observed. These pages can be used to help
decide which combinations to use to get the desired printed output.
Off—RGB
US CMYK
Euro CMYK
Vivid CMYK
Off—CMYK
• From a browser window, type the IP address of the printer to access a complete
list of color sample pages from the Embedded Web Server.
Manual Color
RGB Image
Vivid
Customizes the RGB color conversions
Notes:
• sRGB Display is the factory default setting for RGB Image. This applies a color
conversion table to an output that matches the colors displayed on a computer
monitor.
sRGB Display
Display True Black
sRGB Vivid
Off
• sRGB Vivid is the factory default setting for RGB Text and RGB Graphics. sRGB
Vivid applies a color table that increases saturation. This is preferred for business
graphics and text.
RGB Text
Vivid
• Vivid applies a color conversion table that produces brighter, more saturated
colors.
sRGB Display
Display True Black
sRGB Vivid
Off
• Display—True Black applies a color conversion table that uses only black toner for
neutral gray colors.
• Off turns off color conversion.
RGB Graphics
Vivid
sRGB Display
Display True Black
sRGB Vivid
Off
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Understanding printer menus
191
Menu item
Description
Manual Color
CMYK Image
US CMYK
Euro CMYK
Vivid CMYK
Off
Customizes the CMYK color conversions
Notes:
• US CMYK is the US factory default setting. US CMYK applies a color conversion
table that tries to produce output that matches SWOP color output.
• Euro CMYK is the international factory default setting. Euro CMYK applies a color
conversion table that tries to produce output that matches EuroScale color
output.
CMYK Text
US CMYK
Euro CMYK
Vivid CMYK
Off
• Vivid CMYK increases color saturation for the US CMYK color conversion table.
• Off turns off color conversion.
CMYK Graphics
US CMYK
Euro CMYK
Vivid CMYK
Off
Spot Color Replacement
Color Adjust
Allows users to create and save custom spot colors with corresponding CMYK values
Initiates a recalibration of color conversion tables and allows the printer to make
adjustments for color variations in output
Notes:
• Adjusting color starts when the menu is selected. Adjustingappears on the
display until the process is finished.
• Color variations in output sometimes result from changeable conditions such as
room temperature and humidity. Color adjustments are made on printer
algorithms. Color alignment is also recalibrated in this process.
Job Accounting menu
Note: This menu item appears only if a formatted, non-defective printer hard disk is installed. The printer hard disk
cannot be read/write‑ or write‑protected.
Menu item
Description
Job Accounting Log
Determines if the printer creates a log of the print jobs it receives
Off
On
Note: Off is the factory default setting.
Job Accounting Utilities
Lets you print and delete log files or export them to a flash drive
Accounting Log Frequency
Monthly
Determines how often a log file is created
Note: Monthly is the factory default setting.
Weekly
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Understanding printer menus
192
Menu item
Description
Log Action at End of Frequency
None
Determines how the printer responds when the frequency threshold expires
Note: None is the factory default setting.
E‑mail Current Log
E‑mail & Delete Current Log
Post Current Log
Post & Delete Current Log
Disk Near Full Level
Specifies the maximum size of the log file before the printer executes the Disk Near
Full Action
1–99
Off
Note: 5MB is the factory default setting.
Disk Near Full Action
None
Determines how the printer responds when the printer hard disk is nearly full
Notes:
E‑mail Current Log
E‑mail & Delete Current Log
E‑mail & Delete Oldest Log
Post Current Log
• None is the factory default setting.
• The value defined in Disk Near Full Level determines when this action is
triggered.
Post & Delete Current Log
Post & Delete Oldest Log
Delete Current Log
Delete Oldest Log
Delete All Logs
Delete All But Current
Disk Full Action
Determines how the printer responds when disk usage reaches the maximum limit
(100MB)
None
E‑mail & Delete Current Log
E‑mail & Delete Oldest Log
Post & Delete Current Log
Post & Delete Oldest Log
Delete Current Log
Delete Oldest Log
Note: None is the factory default setting.
Delete All Logs
Delete All But Current
URL to Post Logs
Determines where the printer posts job accounting logs
E‑mail Address to Send Logs
Log File Prefix
Specifies the e‑mail address to which the device sends job accounting logs
Note: The current host name defined in the TCP/IP menu is used as the default log
file prefix.
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Understanding printer menus
193
Utilities menu
Menu item
Description
Remove Held Jobs
Confidential
Held
Removes confidential and held jobs from the printer hard disk
Notes:
• Selecting a setting affects only print jobs that are resident in the printer.
Bookmarks, print jobs on flash drives, and other types of held jobs are not
affected.
Not Restored
All
• Not Restored removes all Print and Hold jobs that are not restored from the
printer hard disk or memory.
Format Flash
Formats the flash memory
Yes
No
Warning—Potential Damage: Do not turn off the printer while the flash memory is
being formatted.
Notes:
• Yes deletes all data stored in flash memory.
• No cancels the format request.
• Flash memory refers to the memory added by installing a flash memory option
card in the printer.
• A flash memory option card must be installed in the printer and operating
properly for this menu item to be available.
• The flash memory option card must not be read/write‑ or write‑protected.
Delete Downloads on Disk
Delete Now
Removes downloads from the printer hard disk, including all held jobs, buffered jobs,
and parked jobs
Do Not Delete
Notes:
• Delete Now configures the printer control panel to return to the originating
screen after the deletion process is completed.
• Do Not Delete sets the printer control panel to return to the main Utilities
menu.
Activate Hex Trace
Assists in isolating the source of a print job problem
Notes:
• When activated, all data sent to the printer is printed in hexadecimal and
character representation, and control codes are not executed.
• To exit or deactivate Hex Trace, turn the printer off or reset the printer.
Coverage Estimator
Provides an estimate of the percentage coverage of toner on a page. The estimate is
printed on a separate page at the end of each print job.
Off
On
Note: Off is the factory default setting.
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Understanding printer menus
194
XPS menu
Menu item
Description
Print Error Pages
Prints a page containing information on errors, including XML markup errors
Off
On
Note: Off is the factory default setting.
PDF menu
Menu item
Description
Scale to Fit
Scales page content to fit the selected page size
No
Note: No is the factory default setting.
Yes
Annotations
Do Not Print
Print
Specifies whether to print annotations in the PDF
Note: Do Not Print is the factory default setting.
PostScript menu
Menu item
Description
Print PS Error
Prints a page containing the PostScript error
Off
On
Note: Off is the factory default setting.
Lock PS Startup Mode
Enables users to disable the SysStart file
Off
On
Note: Off is the factory default setting.
Font Priority
Resident
Establishes the font search order
Notes:
Flash/Disk
• Resident is the factory default setting.
• This menu item is available only if a formatted flash memory option card
or printer hard disk is installed and operating properly.
• Make sure the flash memory option or printer hard disk is not
read/write‑, write‑, or password‑protected.
• Job Buffer Size must not be set to 100%.
Image Smoothing
Enhances the contrast and sharpness of low‑resolution images and smooths
their color transitions
Off
On
Notes:
• Off is the factory default setting.
• Image Smoothing has no effect on images that are 300 dpi or higher in
resolution.
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Understanding printer menus
195
PCL Emul menu
Menu item
Description
Font Source
Resident
Disk
Specifies the set of fonts used by the Font Name menu item
Notes:
• Resident is the factory default setting. Resident shows the factory default
set of fonts downloaded in RAM.
Download
Flash
All
• Flash and Disk settings show all fonts resident in that option.
• The Flash option must be properly formatted and cannot be read/write‑,
write‑, or password‑protected.
• Download shows all the fonts downloaded in RAM.
• All shows all fonts available to any option.
Font Name
Identifies a specific font and the option where it is stored
Courier 10
Note: Courier 10 is the factory default setting. Courier 10 shows the font
name, font ID, and the storage location in the printer. The font source
abbreviation is R for Resident, F for Flash, K for Disk, and D for download.
Symbol Set
10U PC‑8
Specifies the symbol set for each font name
Notes:
12U PC‑850
• 10U PC‑8 is the US factory default setting. 12U PC‑850 is the international
factory default setting.
• A symbol set is a set of alphabetic and numeric characters, punctuation,
and special symbols. Symbol sets support the different languages or
specific programs such as math symbols for scientific text. Only the
supported symbol sets are shown.
PCL Emulation Settings
Point Size
Changes the point size for scalable typographic fonts
Notes:
1.00–1008.00
• 12 is the factory default setting.
• Point Size refers to the height of the characters in the font. One point
equals approximately 1/72 of an inch.
• Point sizes can be increased or decreased in 0.25‑point increments.
Specifies the font pitch for scalable monospaced fonts
Notes:
PCL Emulation Settings
Pitch
0.08–100
• 10 is the factory default setting.
• Pitch refers to the number of fixed‑space characters per inch (cpi).
• Pitch can be increased or decreased in 0.01‑cpi increments.
• For nonscalable monospaced fonts, the pitch appears on the display but
cannot be changed.
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196
Menu item
Description
PCL Emulation Settings
Orientation
Specifies the orientation of text and graphics on the page
Notes:
Portrait
Landscape
• Portrait is the factory default setting. Portrait prints text and graphics
parallel to the short edge of the page.
• Landscape prints text and graphics parallel to the long edge of the page.
Specifies the number of lines that print on each page
Notes:
PCL Emulation Settings
Lines per Page
1–255
60
• 60 is the US factory default setting. 64 is the international default setting.
• The printer sets the amount of space between each line based on the
Lines per Page, Paper Size, and Orientation settings. Select the desired
Paper Size and Orientation before setting Lines per Page.
64
PCL Emulation Settings
A4 Width
Sets the printer to print on A4‑size paper
Notes:
198 mm
203 mm
• 198 mm is the factory default setting.
• The 203‑mm setting sets the width of the page to allow the printing of
eighty 10‑pitch characters.
PCL Emulation Settings
Specifies whether the printer automatically performs a carriage return (CR) after
a line feed (LF) control command
Auto CR after LF
Off
On
Note: Off is the factory default setting.
PCL Emulation Settings
Specifies whether the printer automatically performs a line feed (LF) after a
carriage return (CR) control command
Auto LF after CR
Off
On
Note: Off is the factory default setting.
Tray Renumber
Configures the printer to work with printer software or programs that use
different source assignments for trays, drawers, and feeders
Assign MP Feeder
Off
Notes:
None
0–199
Assign Tray [x]
• Off is the factory default setting.
• None is not an available selection. It is only displayed when it is selected
by the PCL 5 interpreter. It also ignores the Select Paper Feed command.
Off
None
• 0–199 allows a custom setting to be assigned.
0–199
Assign Manual Paper
Off
None
0–199
Assign Manual Env
Off
None
0–199
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197
Menu item
Description
Tray Renumber
View Factory Defaults
None
Displays the factory default setting assigned to each tray, drawer, or feeder
Tray Renumber
Returns all tray, drawer, and feeder assignments to the factory default settings
Restore Defaults
Yes
No
HTML menu
Menu Item
Description
Font Name
Albertus MT
Antique Olive
Apple Chancery
Arial MT
Joanna MT
Letter Gothic
Lubalin Graph
Marigold
MonaLisa Recut
Monaco
New CenturySbk
New York
Optima
Sets the default font for HTML documents
Note: The Times font is used in HTML documents that do not
specify a font.
Avant Garde
Bodoni
Bookman
Chicago
Clarendon
Cooper Black
Copperplate
Coronet
Oxford
Palatino
StempelGaramond
Taffy
Courier
Times
Eurostile
Garamond
Geneva
Gill Sans
Goudy
TimesNewRoman
Univers
Zapf Chancery
NewSansMTCS
NewSansMTCT
New SansMTJA
NewSansMTKO
Helvetica
Hoefler Text
Intl CG Times
Intl Courier
Intl Univers
Menu item
Description
Font Size
Sets the default font size for HTML documents
1–255 pt
Notes:
• 12 pt is the factory default setting.
• Font size can be increased in 1‑point increments.
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Understanding printer menus
198
Menu item
Description
Scale
Scales the default font for HTML documents
1–400%
Notes:
• 100% is the factory default setting.
• Scaling can be increased in 1% increments.
Orientation
Portrait
Sets the page orientation for HTML documents
Note: Portrait is the factory default setting.
Landscape
Margin Size
Sets the page margin for HTML documents
8–255 mm
Notes:
• 19 mm is the factory default setting.
• Margin size can be increased in 1‑mm increments.
Backgrounds
Print
Specifies whether to print backgrounds on HTML documents
Note: Print is the factory default setting.
Do Not Print
Image menu
Menu item
Description
Auto Fit
On
Selects the optimal paper size, scaling, and orientation
Note: On is the factory default setting. It overrides scaling and orientation settings
Off
for some images.
Invert
Off
Inverts bi‑tonal monochrome images
Notes:
On
• Off is the factory default setting.
• This setting does not apply to GIF or JPEG images.
Scaling
Scales the image to fit the selected paper size
Best Fit
Notes:
Anchor Center
Fit Height/Width
Fit Height
• Best Fit is the factory default setting.
• When Auto Fit is set to On, Scaling is automatically set to Best Fit.
Fit Width
Anchor Top Left
Orientation
Portrait
Sets the image orientation
Note: Portrait is the factory default setting.
Landscape
Rev Portrait
Rev Landscape
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Understanding printer menus
199
PictBridge menu
Menu item
Description
Photo Size
Auto
Controls the printed size of each photo printed from a PictBridge‑enabled device
Notes:
L
2L
• Auto is the factory default setting.
• If both the printer and the PictBridge‑enabled camera have a value for this
Hagaki Postcard
Card Size
100 x 150 mm
4 x 6 in
8 x 10 in
Letter
setting, the value in the camera supersedes the value in the printer.
A4
A5
JIS B5
Layout
Auto
Determines the maximum number of images that can be printed on one side of paper
Notes:
Off
2 Up
3 Up
4 Up
• Auto is the factory default setting.
• If both the printer and the PictBridge‑enabled camera have a value for this
setting, the value in the camera supersedes the value in the printer.
6 Up
9 Up
12 Up
16 Up
Index Print
Quality
Normal
Draft
Determines which resolution, toner darkness, and color saver values the device uses
when printing photos sent from a PictBridge‑enabled device
Notes:
Fine
• Normal is the factory default setting.
• If both the printer and the PictBridge‑enabled camera have a value for this
setting, the value in the camera supersedes the value in the printer.
Paper Source
MP Feeder
Tray [x]
Identifies the printer default input source when printing photos from a
PictBridge‑enabled device
Notes:
Manual Paper
• MP Feeder is the factory default setting.
• A photo size larger than the size of the media installed in the printer input
source cannot be selected.
Help menu
The Help menu consists of a series of Help pages that are stored in the multifunction printer (MFP) as PDF files. They
contain information about using the printer and performing various tasks, including copying, scanning, and faxing.
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Understanding printer menus
200
English, French, German, and Spanish translations are stored in the printer.
Menu item
Print All Guides
Copy Guide
Fax Guide
Description
Prints all the guides
Provides information about making copies and changing settings
Provides information about sending faxes using fax numbers, shortcut numbers,
or the address book, and about changing settings
E‑mail Guide
Provides information about sending e‑mails using addresses, shortcut numbers, or
the address book, and about changing settings
FTP Guide
Provides information about scanning documents directly to an FTP server using an
FTP address, shortcut numbers, or the address book, and about changing settings
Print Defects Guide
Information Guide
Supplies Guide
Provides help in resolving repeating defects in copies or prints
Provides help in locating additional information
Provides part numbers for ordering supplies
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Securing the printer hard disk and other installed memory
201
Securing the printer hard disk and other installed
memory
Statement of Volatility
Your printer contains various types of memory that are capable of storing device and network settings, information
from embedded solutions, and user data. The types of memory—along with the types of data stored by each—are
described below.
• Volatile memory—Your device utilizes standard Random Access Memory (RAM) to temporarily buffer user data
during simple print and copy jobs.
• Non‑volatile memory—Your device may utilize two forms of non-volatile memory: EEPROM and NAND (flash
memory). Both types are used to store the operating system, device settings, network information, scanner and
bookmark settings, and embedded solutions.
• Hard disk memory—Some devices have a hard disk drive installed. The printer hard disk is designed for
device‑specific functionality and cannot be used for long term storage for data that is not print‑related. The hard
disk does not provide the capability for users to extract information, create folders, create disk or network file
shares, or FTP information directly from a client device. The hard disk can retain buffered user data from complex
scan, print, copy, and fax jobs, as well as form data, and font data.
There are several circumstances under which you might wish to erase the contents of the memory devices installed in
your printer. A partial list includes:
• The printer is being decommissioned
• The printer hard drive is being replaced
• The printer is being moved to a different department or location
• The printer is being serviced by someone from outside your organization
• The printer is being removed from your premises for service
• The printer is being sold to another organization
Disposing of a hard drive
Note: Not all printers have a hard disk installed.
In high‑security environments, it may be necessary to take additional steps to ensure that confidential data stored on
the printer hard disk cannot be accessed once the printer—or its hard disk—is removed from your premises. While
most data can be erased electronically, you may want to consider one or more of the following actions before disposing
of a printer or hard disk:
• Degaussing—Flushes the hard drive with a magnetic field that erases stored data
• Crushing—Physically compresses the hard disk to break component parts and render them unreadable
• Milling—Physically shreds the hard disk into small metal bits
Note: While most data can be erased electronically, the only way to guarantee that all data is completely erased is to
physically destroy each memory device on which data could have been stored.
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Securing the printer hard disk and other installed memory
202
Erasing volatile memory
The volatile memory (RAM) installed on your printer requires a power source to retain information. To erase the
buffered data, simply power down the device.
Erasing non‑volatile memory
• Individual settings, device and network settings, security settings, and embedded solutions—Erase information
and settings by selecting Wipe All Settings in the Configuration menu.
• Fax data—Erase fax settings and data by selecting Wipe All Settings in the Configuration menu.
1 Turn off the printer.
ABC
MNO
2
6
2 Hold down
bar appears.
and
while turning the printer on. Release the buttons only when the screen with the progress
The printer performs a power-on sequence, and then the Configuration menu appears. When the printer is fully
powered up, the touch screen displays a list of functions, instead of the standard home screen icons.
3 Touch Wipe All Settings.
The printer will reboot several times during this process.
Note: Wipe All Settings securely removes device settings, solutions, jobs, faxes, and passwords on the printer.
4 Touch Back > Exit Config Menu.
The printer will power‑on reset, and then return to normal operating mode.
Erasing printer hard disk memory
Note: Not all printers have a hard disk installed.
Configuring Disk Wiping in the printer menus enables you to remove residual confidential material left by scan, print,
copy, and fax jobs, by securely overwriting files that have been marked for deletion.
Using the Embedded Web Server
1 From the Embedded Web Server, click Settings > Security > Disk Wiping.
Note: Printers without a hard disk will not display Disk Wiping in the Security menu.
2 For Wiping Mode, select one of the following:
• Auto—Use this to automatically wipe data following each use (can increase the time between jobs).
• Manual—Use this to set up a schedule for disk wiping.
3 Click Submit.
4 From the Security menu, click Disk Wiping.
5 If you have enabled Manual mode and wish to set up a schedule for disk wiping, click Scheduled Disk Wiping.
Notes:
• Scheduled Disk Wiping will not be displayed until after Manual mode has been selected and submitted.
• If you do not wish to schedule disk wiping, you can skip steps 5 and 6.
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Securing the printer hard disk and other installed memory
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6 Use the Time and Day(s) options to designate when disk wiping should occur, and then click Add. Repeat as needed
to schedule additional times for disk wiping. When finished, use the browser Back button to return to the Disk
Wiping setup screen.
Note: Disk wiping can take from several minutes to more than an hour, during which time the printer will be
unavailable for other user tasks.
7 From the Disk Wiping settings screen, select one of the following for each method of disk wiping (Automatic, Manual,
and Scheduled):
• Single Pass— This lets you overwrite the printer hard disk in a single pass with a repeating bit pattern.
• Multi‑pass—This lets you overwrite the printer hard disk with random bit patterns several times, followed by
a verification pass. A secure overwrite is compliant with the DoD 5220.22‑M standard for securely erasing data
from a hard disk. Highly confidential information should be wiped using this method.
8 Click Submit.
Using the printer control panel
1 Turn the printer off.
ABC
MNO
2
6
2 Hold down
and
while turning the printer on. It takes approximately a minute to boot into the Configuration
menu.
Once the printer is fully powered up, the touch screen should display a list of functions, instead of standard home
screen icons such as Copy or Fax.
3 Release the buttons when the screen with the progress bar appears. The printer performs a power-on sequence,
and then the Configuration menu appears.
4 Touch Wipe Disk, and then touch one of the following:
• Wipe disk (fast)—This lets you overwrite the disk with all zeroes in a single pass.
• Wipe disk (secure)—This lets you overwrite the disk with random bit patterns several times, followed by a
verification pass. A secure overwrite is compliant with the DoD 5220.22‑M standard for securely erasing data
from a hard disk. Highly confidential information should be wiped using this method.
5 Touch Yes to proceed with disk wiping. A status bar will indicate the progress of the disk wiping task.
Note: Disk wiping can take from several minutes to more than an hour, during which the printer will be
unavailable for other user tasks.
6 Touch Back, and then Exit Config Menu.
The printer will power‑on reset, and then return to normal operating mode.
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Securing the printer hard disk and other installed memory
204
Configuring printer hard disk encryption
Note: Your printer may not have a hard disk installed.
Enabling hard disk encryption helps prevent the loss of sensitive data in the event your printer or its hard disk is stolen.
Using the Embedded Web Server
1 From the Embedded Web Server, click Settings > Security > Disk Encryption.
Note: Disk Encryption appears in the Security Menu only when a formatted, non‑defective printer hard disk is
installed.
2 From the Disk encryption menu, select Enable.
Notes:
• Enabling disk encryption will erase the content of the printer hard disk.
• Disk encryption can take from several minutes to more than an hour, during which the printer will be
unavailable for other user tasks.
3 Click Submit.
Using the printer control panel
1 Turn off the printer.
ABC
MNO
2
6
2 Hold down
bar appears.
and
while turning the printer on. Release the buttons only when the screen with the progress
The printer performs a power-on sequence, and then the Configuration menu appears. Once the printer is fully
powered up, the touch screen displays a list of functions, instead of standard home screen icons such as Copy or
Fax.
3 Touch Disk Encryption > Enable.
Note: Enabling disk encryption will erase the contents of the printer hard disk.
4 Touch Yes to proceed with disk wiping.
A status bar will indicate the progress of the disk wiping task. After the disk has been encrypted, the printer will
return to the Enable/Disable screen.
Notes:
• Do not turn off the printer during the encryption process. Doing so may result in loss of data.
• Disk encryption can take from several minutes to more than an hour, during which the printer will be
unavailable for other user tasks.
5 Touch Back, and then Exit Config Menu.
The printer will power‑on reset, and then return to normal operating mode.
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205
Maintaining the printer
Periodically, certain tasks are required to maintain optimum print quality.
Cleaning the exterior of the printer
1 Make sure that the printer is turned off and unplugged from the wall outlet.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer,
unplug the power cord from the wall outlet and disconnect all cables to the printer before proceeding.
2 Remove paper from the standard exit bin.
3 Dampen a clean, lint‑free cloth with water.
Warning—Potential Damage: Do not use household cleaners or detergents, as they may damage the finish of
the printer.
4 Wipe only the outside of the printer, making sure to include the standard exit bin.
Warning—Potential Damage: Using a damp cloth to clean the interior may cause damage to your printer.
5 Make sure the paper support and standard exit bin are dry before beginning a new print job.
Cleaning the scanner glass
Clean the scanner glass if you encounter print quality problems, such as streaks on copied or scanned images.
Note: Clean both areas of the scanner glass and both white underside areas.
1 Slightly dampen a soft, lint-free cloth or paper towel with water.
2 Open the scanner cover.
1
2
4
3
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1
2
3
4
White underside ADF cover
White underside scanner glass cover
Scanner glass
ADF glass
3 Wipe the scanner glass until it is clean and dry.
4 Wipe the white underside of the scanner cover until it is clean and dry.
5 Close the scanner cover.
Storing supplies
Choose a cool, clean storage area for the printer supplies. Store supplies right side up in their original packing until you
are ready to use them.
Do not expose supplies to:
• Direct sunlight
• Temperatures above 35°C (95°F)
• High humidity above 80%
• Salty air
• Corrosive gases
• Heavy dust
Checking the status of supplies
A message appears on the display when a replacement supply item is needed or when maintenance is required.
Checking the status of supplies from the printer control panel
From the home screen, touch Status/Supplies > View Supplies.
Checking the status of supplies from a network computer
Note: The computer must be connected to the same network as the printer.
1 Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Device Status.
The Device Status page appears, displaying a summary of supply levels.
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Ordering supplies
To order supplies in the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark authorized supplies
dealers in your area. In other countries or regions, visit the Lexmark Web Site at www.lexmark.com or contact the place
where you purchased the printer.
Note: All life estimates for printer supplies assume printing on letter‑ or A4‑size plain paper.
Ordering toner cartridges
When 88.xx [Color] cartridge lowappears, order a new toner cartridge.
When 88.xx [Color] cartridge critically lowappears, you must replace the specified cartridge.
Recommended toner cartridges and part numbers
Part name
Lexmark Return Program
C540A1KG
Regular
Black toner cartridge
Not applicable
Not applicable
Not applicable
Not applicable
C540H2KG
Cyan toner cartridge
C540A1CG
Magenta toner cartridge
Yellow toner cartridge
C540A1MG
C540A1YG
Black high‑yield toner cartridge
Cyan high‑yield toner cartridge
Magenta high‑yield toner cartridge
Yellow high‑yield toner cartridge
C540H1KG
C540H1CG
C540H2CG
C540H1MG
C540H1YG
C540H2MG
C540H2YG
Black extra‑high‑yield toner cartridge C544X1KG
C544X2KG
C546U1KG
C546U2KG
Cyan extra‑high‑yield toner cartridge
C544X1CG
C544X1MG
C544X2CG
C544X2MG
Magenta extra‑high‑yield toner
cartridge
Yellow extra‑high‑yield toner cartridge C544X1YG
C544X2YG
Ordering imaging kits
Part name
Part number
C540X74G
C540X71G
Black and color imaging kit
Black imaging kit
Ordering a waste toner bottle
When 82 Replace Waste Tonerappears, order a replacement waste toner bottle. The waste toner bottle must
be replaced when 82 Replace Waste Tonerappears.
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Maintaining the printer
208
Part name
Part number
Waste toner bottle
C540X75G
Replacing supplies
Replacing the waste toner bottle
Replace the waste toner bottle when 82 Replace waste tonerappears. The printer will not continue printing
until the waste toner bottle is replaced.
1 Unpack the replacement waste toner bottle.
2 Grasp the front door at the side handholds, and then pull it toward you.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
3 Open the top door.
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Maintaining the printer
209
4 Remove the right side cover.
5 Press the green levers on each side of the waste toner bottle, and then remove it.
6 Place the waste toner bottle in the enclosed packaging.
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Maintaining the printer
210
7 Insert the new waste toner bottle.
8 Replace the right side cover.
9 Close the top door.
K
M
K
C
Y
C
Y
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Maintaining the printer
211
10 Close the front door.
Replacing a black and color imaging kit
Replace the black and color imaging kit when Replace Color Imaging Kitappears.
1 Grasp the front door at the side handholds, and then pull it toward you to open it.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
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Maintaining the printer
212
2 Open the top door.
3 Remove the toner cartridges by lifting the handles, and then gently pulling away from the imaging kit.
4 Remove the right side cover.
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Maintaining the printer
213
5 Press the green levers on each side of the waste toner bottle, and remove it.
6 Lift the blue levers on the imaging kit, and then pull it toward you.
7 Press down on the blue levers, grasp the green handles on the sides, and then pull the imaging kit out.
Warning—Potential Damage: Do not touch the underside of the imaging kit. This could damage the imaging kit.
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Maintaining the printer
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8 Unpack the replacement black and color imaging kit.
Leave the packaging on the developer units.
9 Gently shake the yellow, cyan, magenta, and black developer units side to side.
10 Remove the red shipping cover from the yellow, cyan, magenta, and black developer units.
11 Insert the yellow, cyan, magenta, and black developer units.
12 Place the used black and color imaging kit in the enclosed package.
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Maintaining the printer
215
13 Align and insert the imaging kit.
14 Replace the waste toner bottle.
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Maintaining the printer
216
15 Replace the right side cover.
16 Replace the toner cartridges.
17 Close the top door.
K
M
K
C
Y
C
Y
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Maintaining the printer
217
18 Close the front door.
Replacing a toner cartridge
Replace the specified toner cartridge (yellow, cyan, magenta, or black) when 88.xx [Color] cartridge
critically lowappears. The printer will not continue printing until the specified cartridge is replaced.
Warning—Potential Damage: Damage caused by use of a non‑Lexmark toner cartridge is not covered under
warranty.
Note: Degraded print quality may result from using non‑Lexmark toner cartridges.
1 Make sure the printer is on and Readyor 88.xx [Color] cartridge critically lowappears.
2 Unpack the new cartridge, and set it near the printer.
3 Open the top door.
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Maintaining the printer
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4 Remove the toner cartridge by lifting the handle, and then gently pull away from the imaging kit.
5 Align the new toner cartridge, and then press down until it is all the way into the slot.
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Maintaining the printer
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6 Close the top door.
K
M
K
C
Y
C
Y
Replacing a developer unit
Replace a developer unit when a print quality defect occurs or when damage occurs to the printer.
1 Grasp the front door at the side handholds, and then pull it toward you to open it.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
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Maintaining the printer
220
2 Open the top door.
3 Remove the toner cartridges by lifting the handles and then gently pulling away from the imaging kit.
4 Remove the right side cover.
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Maintaining the printer
221
5 Press the green levers on each side of the waste toner bottle, and then remove it.
6 Lift the blue levers on the imaging kit, and then pull it toward you.
7 Press down on the blue levers, grasp the handles on the sides, and then pull the imaging kit out.
Warning—Potential Damage: Do not touch the underside of the imaging kit. This could damage the imaging kit.
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Maintaining the printer
222
8 Remove the used developer unit.
9 Place the used developer in the enclosed package.
10 Unpack the replacement developer unit.
Leave the packaging on the developer unit.
11 Gently shake the developer unit side to side.
12 Remove the red shipping cover from the developer unit.
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Maintaining the printer
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13 Insert the developer unit.
14 Align and insert the imaging kit.
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Maintaining the printer
224
15 Replace the waste toner bottle.
16 Replace the right side cover.
17 Replace the toner cartridges.
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Maintaining the printer
225
18 Close the top door.
K
M
K
C
Y
C
Y
19 Close the front door.
Moving the printer
Before moving the printer
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or
printer damage:
• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
• Disconnect all cords and cables from the printer before moving it.
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226
• Lift the printer off of the optional drawer and set it aside instead of trying to lift the drawer and printer at the same
time.
Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.
Warning—Potential Damage: Damage to the printer caused by improper moving is not covered by the printer
warranty.
Moving the printer to another location
The printer and options can be safely moved to another location by following these precautions:
• Any cart used to move the printer must have a surface able to support the full footprint of the printer. Any cart
used to move the options must have a surface able to support the dimensions of the options.
• Keep the printer in an upright position.
• Avoid severe jarring movements.
Shipping the printer
When shipping the printer, use the original packaging or call the place of purchase for a relocation kit.
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Administrative support
227
Administrative support
Finding advanced networking and administrator information
This chapter covers basic administrative support tasks using the Embedded Web Server. For more advanced system
support tasks, see the Networking Guide on the Software and Documentation CD and the Embedded Web Server
Using the Embedded Web Server
If the printer is installed on a network, then the Embedded Web Server is available for a range of functions including:
• Viewing a virtual display of the printer control panel
• Checking the status of the printer supplies
• Configuring printer settings
• Configuring network settings
• Viewing reports
To access the Embedded Web Server for your printer:
1 Type the printer IP address into the address field of your Web browser.
Notes:
• If you do not know the IP address of the printer, then print a network setup page, and then locate the IP
address in the TCP/IP section.
• If you are using a proxy server, then temporarily disable it to load the Embedded Web Server correctly.
2 Press Enter.
Checking the printer status
You can view paper tray settings, the level of toner in the toner cartridges, the percentage of life remaining in the
maintenance kit, and capacity measurements of certain printer parts from the Device Status page of the Embedded
Web Server.
1 Type the printer IP address in the address field of your Web browser.
Note: If you do not know the IP address of the printer, then you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Device Status.
Checking the virtual display
1 Open an Embedded Web Server associated with your printer.
Type the printer IP address into the address field of your Web browser.
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Administrative support
228
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Check the virtual display that appears in the top left corner of the screen.
The virtual display works as an actual display would work on a printer control panel, showing printer messages.
Setting up e‑mail alerts
You can have the printer send you an e‑mail when the supplies are getting low or when the paper needs to be changed,
added, or when there is a paper jam.
1 Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Settings.
3 Under Other Settings, click E‑mail Alert Setup.
4 Select the items for notification, and type the e‑mail address to receive the alerts.
5 Click Submit.
Note: Contact your system support person to set up the e‑mail server.
Viewing reports
You can view some reports from the Embedded Web Server. These reports are useful for assessing the status of the
printer, the network, and supplies.
To view reports from a network printer:
1 Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Reports, and then click the type of report you want to view.
Restoring factory default settings
If you want to retain a list of the current menu settings for reference, then print a menu settings page before restoring
the factory default settings.
Warning—Potential Damage: Restoring factory defaults returns most printer settings to the original factory default
settings. Exceptions include the display language, custom sizes and messages, and network/port menu settings. All
downloads stored in RAM are deleted. Downloads stored in flash memory or on a printer hard disk are not affected.
From the home screen, navigate to:
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Administrative support
229
> Settings > General Settings > Factory Defaults > Restore Now > Submit
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Clearing jams
230
Clearing jams
By carefully selecting paper and loading it properly, you can avoid most jams. If jams do occur, follow the steps outlined
in this section.
To clear a jam message and resume printing, clear the entire paper path, and then touch Continue. If Jam Recovery is
set to On, then the printer prints a new copy of the page that jammed. If Jam Recovery is set to Auto, then the printer
reprints the jammed page if enough printer memory is available.
Avoiding jams
Paper tray recommendations
• Make sure the paper lies flat in the tray.
• Do not remove a tray while the printer is printing.
• Do not load a tray while the printer is printing. Load it prior to printing, or wait for a prompt to load it.
• Do not load too much paper. Make sure the stack height does not exceed the indicated maximum height.
• Make sure the guides in the tray or the multipurpose feeder are properly positioned and are not pressing too tightly
against the paper or envelopes.
• Push the tray in firmly after loading paper.
Paper recommendations
• Use only recommended paper or specialty media.
• Do not load wrinkled, creased, damp, bent, or curled paper.
• Flex and straighten paper before loading it.
• Do not use paper that has been cut or trimmed by hand.
• Do not mix paper sizes, weights, or types in the same stack.
• Make sure all sizes and types are set correctly in the printer control panel menus.
• Store paper per manufacturer recommendations.
Understanding jam numbers and locations
When a jam occurs, a message indicating the jam location appears. The following illustration and table list the paper
jams that can occur and the location of each jam. Open doors and covers, and remove trays to access jam locations.
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Clearing jams
231
9
3
K
M
C
2
4
Y
5
1
6
8
7
Jam
Jam location
Instructions
number
1
200, 241 In the standard
250‑sheet tray and
1 Open the front door. Inspect the area behind the front door, and then
remove any jams.
manual feeder (Tray 1)
2 Open the fuser cover. Inspect the area under the cover, and then remove
any jams.
2
3
4
5
201
202
230
235
Under the fuser
In the fuser
3 Close the front door.
4 Pull Tray 1 out. Inspect the tray area, and then remove any jams.
5 Verify that the paper is loaded correctly.
6 Reinsert Tray 1.
In the duplex
In the duplex
Note: This jam number
indicates that the
paper being used for a
duplex print job is not
supported.
6
7
242
243
In the 650‑sheet tray
1 Pull the 650-sheet tray out, and then remove any jams.
2 Reinsert the tray.
In the 550‑sheet duo
1 Pull the 550-sheet tray out, and then remove any jams.
2 Reinsert the tray.
tray
Note: This jam number
appears only in
C546dtn printer
models.
8
9
250
In the multipurpose
feeder
1 Press the latch to the left to release the multipurpose feeder.
2 Inspect the multipurpose feeder, and then remove any jams.
3 Close the multipurpose feeder.
Note: You may need to open the 650‑sheet duo tray to remove jammed
pages behind the multipurpose feeder.
290–294 In the ADF
Open the ADF cover, and then remove the jam.
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Clearing jams
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200 paper jam
1 Grasp the handle, and pull the standard 250-sheet tray (Tray 1) and manual feeder out.
2 Grasp the jammed paper on each side, and then gently pull it out.
Note: Make sure all paper fragments are removed.
3 Insert the tray.
4 From the printer control panel, touch Continue, jam cleared.
201 paper jam
1 Grasp the front door at the side handholds, and then pull it toward you to open it.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
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Clearing jams
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2 Grasp the jammed paper on each side, and then gently pull it out.
Notes:
• Make sure all paper fragments are removed.
• There may be a second sheet jammed if 200.xx Paper Jamand 202.xx Paper Jamappear.
3 Close the front door.
4 From the printer control panel, touch Continue, jam cleared.
202 paper jam
1 Grasp the front door at the side handholds, and then pull it toward you to open it.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
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Clearing jams
234
2 Grasp the green lever, and then pull the fuser cover toward you.
3 Hold the fuser cover down, and then remove the jammed paper.
Note: Make sure all paper fragments are removed.
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Clearing jams
235
The fuser cover closes when released.
4 Close the front door.
5 From the printer control panel, touch Continue, jam cleared.
230 paper jam
1 Grasp the front door at the side handholds, and then pull it toward you to open it.
2 Grasp the jammed paper, and then gently pull it out.
Note: Make sure all paper fragments are removed.
3 From the printer control panel, touch Continue, jam cleared.
235 paper jam
This jam occurs when the paper is too short for the duplex unit.
1 Grasp the front door at the side handholds, and then pull it toward you to open it.
2 Grasp the jammed paper on each side, and then gently pull it out.
Note: Make sure all paper fragments are removed.
3 Load the tray with the correct paper size (A4, letter, legal, or folio).
Note: When loading, flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten
the edges on a level surface.
4 Insert the tray.
5 Close the front door.
6 From the printer control panel, touch Continue, jam cleared.
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24x paper jam
241 paper jam
1 Grasp the handle, and then pull the standard 250-sheet tray (Tray 1).
2 Firmly grasp the jammed paper on each side, and then gently pull it out.
Note: Make sure all paper fragments are removed.
3 Insert the tray.
4 From the printer control panel, touch Continue, jam cleared.
242 paper jam
1 Grasp the optional 650-sheet tray handle, and then pull the tray out.
Note: The optional 650-sheet tray is supported only in select printer models.
2 Firmly grasp the jammed paper, and then gently pull it out.
Note: Make sure all paper fragments are removed.
3 Insert the tray.
4 From the printer control panel, touch Continue, jam cleared.
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243 paper jam
1 Grasp the optional 550-sheet tray handle, and then pull the tray out.
Note: The optional 550-sheet tray is supported only in select printer models.
2 Firmly grasp the jammed paper, and then gently pull it out.
Note: Make sure all paper fragments are removed.
3 Insert the tray.
4 From the printer control panel, touch Continue, jam cleared.
250 paper jam
1 Remove all paper from the multipurpose feeder.
2 Push the lever in the multipurpose feeder to access the jammed paper.
3 Firmly grasp the jammed paper on each side, and then gently pull it out.
Note: Make sure all paper fragments are removed.
4 From the printer control panel, touch Continue, jam cleared.
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290–294 paper jams
1 Remove all original documents from the ADF.
2 Open the ADF cover, firmly grasp any jammed paper, and then gently pull it out. Remove the pick arm assembly to
remove hard‑to‑reach jammed paper.
3 Close the ADF cover.
4 Open the scanner cover, firmly grasp any jammed paper, and then gently pull it out.
Note: Make sure all paper fragments are removed.
5 Close the scanner cover.
6 From the printer control panel, touch Continue, jam cleared.
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Troubleshooting
239
Troubleshooting
Solving basic printer problems
If there are basic printer problems, or the printer is unresponsive, make sure:
• The power cord is plugged into the printer and a properly grounded electrical outlet.
• The electrical outlet is not turned off by any switch or breaker.
• The printer is not plugged into any surge protectors, uninterrupted power supplies, or extension cords.
• Other electronic equipment plugged into the outlet is working.
• The printer is turned on. Check the printer power switch.
• The printer cable is securely attached to the printer and the host computer, print server, option, or other network
device.
• All options are properly installed.
• The printer driver settings are correct.
Once you have checked each of these possibilities, turn the printer off, wait for about 10 seconds, and then turn the
printer back on. This often fixes the problem.
Understanding printer messages
Adjusting color
Wait for the process to complete.
Change [paper source] to [custom type name]
Try one or more of the following:
• Touch Use current [paper source] to ignore the message and print from the selected tray.
• Load the correct paper size and type in the tray, verify the paper size and type settings are specified in the printer
control panel Paper menu, and then touch Paper changed, continue.
• Touch Cancel job to cancel the print job.
Change [paper source] to [custom type name] load [orientation]
Try one or more of the following
• Touch Use current [paper source] to ignore the message and print from the selected tray.
• Load the correct paper size and type in the tray, verify the paper size and type settings are specified in the printer
control panel Paper menu, and then touch Paper changed, continue.
• Touch Cancel job to cancel the print job.
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Change [paper source] to [custom string]
Try one or more of the following:
• Touch Use current [paper source] to ignore the message and print from the selected tray.
• Load the correct paper size and type in the tray, verify the paper size and type settings are specified in the printer
control panel Paper menu, and then touch Paper changed, continue.
• Touch Cancel job to cancel the print job.
Change [paper source] to [custom string] load [orientation]
Try one or more of the following:
• Touch Use current [paper source] to ignore the message and print from the selected tray.
• Load the correct paper size and type in the tray, verify the paper size and type settings are specified in the printer
control panel Paper menu, and then touch Paper changed, continue.
• Touch Cancel job to cancel the print job.
Change [paper source] to [paper size]
Try one or more of the following:
• Touch Use current [paper source] to ignore the message and print from the selected tray.
• Load the correct paper size and type in the tray, verify the paper size and type settings are specified in the printer
control panel Paper menu, and then touch Paper changed, continue.
• Touch Cancel job to cancel the print job.
Change [paper source] to [paper size] load [orientation]
Try one or more of the following:
• Touch Use current [paper source] to ignore the message and print from the selected tray.
• Load the correct paper size and type in the tray, verify the paper size and type settings are specified in the printer
control panel Paper menu, and then touch Paper changed, continue.
• Touch Cancel job to cancel the print job.
Change [paper source] to [paper size] [paper type]
Try one or more of the following:
• Touch Use current [paper source] to ignore the message and print from the selected tray.
• Load the correct paper size and type in the tray, verify the paper size and type settings are specified in the printer
control panel Paper menu, and then touch Paper changed, continue.
• Touch Cancel job to cancel the print job.
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Change [paper source] to [paper size] [paper type] load [orientation]
Try one or more of the following:
• Touch Use current [paper source] to ignore the message and print from the selected tray.
• Load the correct paper size and type in the tray, verify the paper size and type settings are specified in the printer
control panel Paper menu, and then touch Paper changed, continue.
• Touch Cancel job to cancel the print job.
Close front door
1 Turn the printer off, and then on.
2 Open and then fully close the front door of the printer.
Note: Make sure there are no obstructions in the front door sensor.
Error reading USB drive. Remove drive.
An unsupported USB device has been inserted. Remove the USB device, and then install a supported one.
Error reading USB hub. Remove hub.
An unsupported USB hub has been inserted. Remove the USB hub, and then install a supported one.
Fax Station Name not set up. Contact system administrator.
The Fax Station Name has not been entered. Sending and receiving faxes is disabled until fax is configured properly.
Try one or more of the following:
• Touch Continue to clear the message.
• Complete the Analog Fax Setup. If the message appears again, then contact your system support person.
Fax Station Number not set up. Contact system administrator.
The Fax Station Number has not been entered. Sending and receiving faxes is disabled until fax is configured properly.
Try one or more of the following:
• Touch Continue to clear the message.
• Complete the Analog Fax Setup. If the message appears again, then contact your system support person.
If restarting job, replace originals that have not begun to exit the scanner
Try one or more of the following:
• Touch Cancel job to clear the message and cancel the scan job.
• Touch Scan from automatic feeder to continue scanning from the ADF immediately after the last successful scan
job.
• Touch Scan from flatbed to continue scanning from the scanner immediately after the last successful scan job.
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• Touch Finish job without further scanning to end the last successful scan job.
• Touch Restart job to restart the scan job with the same settings from the previous scan job.
Insert Tray [x]
Fully insert the specified tray into the printer.
Load [src] with [custom type name]
Try one or more of the following:
• Load the specified paper in the tray or feeder.
• Touch Paper loaded, continue to clear the message and continue printing.
If the printer finds a tray that has the correct paper type and size, it feeds from that tray. If the printer cannot find
a tray with the correct paper type and size, it prints from the default paper source.
• Cancel the print job.
Load [src] with [custom string]
Try one or more of the following:
• Load the specified paper in the tray or feeder.
• Touch Paper loaded, continue to clear the message and continue printing.
If the printer finds a tray that has the correct paper type and size, it feeds from that tray. If the printer cannot find
a tray with the correct paper type and size, it prints from the default paper source.
• Cancel the print job.
Load [src] with [size]
Try one or more of the following:
• Load the specified paper in the tray or feeder.
• Touch Paper loaded, continue to clear the message and continue printing.
If the printer finds a tray that has the correct paper type and size, it feeds from that tray. If the printer cannot find
a tray with the correct paper type and size, it feeds from the default paper source.
• Cancel the print job.
Load [src] with [type] [size]
Try one or more of the following:
• Load the specified paper in the tray or feeder.
• Touch Paper loaded, continue to clear the message and continue printing.
If the printer finds a tray that has the correct paper type and size, it feeds from that tray. If the printer cannot find
a tray with the correct paper type and size, it feeds from the default paper source.
• Cancel the print job.
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Troubleshooting
243
Load Manual Feeder with [custom type name]
Try one or more of the following:
• Load the specified paper in the manual feeder.
• Touch Prompt each page, paper loadedor Do not prompt, paper loaded to clear the message and continue printing.
• Touch Automatically select paper to use the paper loaded in the tray.
• Cancel the print job.
Load Manual Feeder with [custom string]
Try one or more of the following:
• Load the specified paper in the manual feeder.
• Touch Prompt each page, paper loadedor Do not prompt, paper loaded to clear the message and continue printing.
• Touch Automatically select paper to use the paper loaded in the tray.
• Cancel the print job.
Load Manual Feeder with [paper size]
Try one or more of the following:
• Load the specified paper in the manual feeder.
• Touch Prompt each page, paper loadedor Do not prompt, paper loaded to clear the message and continue printing.
• Touch Automatically select paper to use the paper loaded in the tray.
• Cancel the print job.
Load Manual Feeder with [paper type] [paper size]
Try one or more of the following:
• Load the specified paper in the manual feeder.
• Touch Prompt each page, paper loadedor Do not prompt, paper loaded to clear the message and continue printing.
• Touch Automatically select paper to use the paper loaded in the tray.
• Cancel the print job.
Memory full, cannot print faxes
There is not enough memory to print the fax job.
Touch Continue to clear the message without printing. Held faxes will attempt to print after the printer has been
restarted.
No analog phone line connected to modem, fax is disabled
The analog phone line was not detected; the fax is disabled. Connect the printer to an analog phone line, and then
touch Continue.
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Troubleshooting
244
Remove packaging material, [area name]
Remove any remaining packaging material from the specified location.
Remove paper from standard output bin
Remove the stack of paper from the standard exit bin.
Replace all originals if restarting job.
Try one or more of the following:
• Touch Cancel job to clear the message and cancel the scan job.
• Touch Scan from automatic feeder to continue scanning from the ADF immediately after the last successful scan
job.
• Touch Scan from flatbed to continue scanning from the scanner immediately after the last successful scan job.
• Touch Finish job without further scanning to end the last successful scan job.
• Touch Restart job to restart the scan job with the same settings from the previous scan job.
Remove originals from the scanner automatic document feeder
The scanner failed to feed one or more pages through the Automatic Document Feeder (ADF).
1 Remove all pages from the ADF.
Note: The message clears when the pages are removed from the ADF.
2 Flex the pages.
3 Place the pages in the ADF.
4 Adjust the ADF guides.
Restore held jobs?
Try one or more of the following:
• Touch Restore to restore all held jobs stored on the printer hard disk.
• Touch Do not restore if you do not want any print jobs to be restored.
Scanner automatic feeder cover open
Close the ADF cover to clear the message.
Scan document too long
The scan job exceeds the maximum number of pages. Touch Cancel job to clear the message and cancel the scan job.
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Some held jobs were not restored
Touch Continue to delete the specified job.
Note: Held jobs that are not restored stay on the hard disk and are inaccessible.
Unsupported camera mode, unplug camera and change mode
The camera mode does not support PictBridge.
Unplug the camera, change the mode and plug the camera back into the printer.
Unsupported disk
An unsupported disk has been inserted. Remove the unsupported disk, and then install a supported one.
30.xx [Color] cartridge missing
Try one or more of the following:
• Remove and reinstall the specified toner or print cartridge. For instructions on removing a toner or print cartridge,
touch More information.
• Install a new toner or print cartridge, following the instruction sheet that came with the replacement part.
30.xx Missing [color] cartridge and/or [color] imaging kit
Try one or more of the following:
• Remove and reinstall the specified toner or print cartridge, or imaging kit. For instructions on removing a cartridge
or imaging kit, touch More information.
• Install a new cartridge or imaging kit, following the instruction sheet that came with the replacement part.
31.xx Defective [color] cartridge
The specified toner cartridge is either missing or not functioning properly. Try one or more of the following:
• Remove the specified toner cartridge, and then reinstall it.
• Remove the specified toner cartridge, and then install a new one.
31.xx Defective imaging kit
The imaging kit is either missing or not functioning properly. Try one or more of the following:
• Remove the imaging kit, and then reinstall it.
• Remove the imaging kit, and then install a new one.
32.xx Replace unsupported [color] cartridge
Remove the unsupported toner or print cartridge, and then install a supported one.
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34 Incorrect paper size, open [src]
Try one or more of the following:
• Load the appropriate paper or specialty media in the proper tray.
• Confirm that the wheel on tray 1 is set to the paper size loaded in the tray. Make sure this size is the size you are
trying to print.
• Touch Continue to clear the message and print using a different tray.
• Check length and width guides of the tray and make sure the paper is properly loaded in the tray.
• Make sure the Print Properties or Print dialog settings have the correct paper size and type.
• Check that the paper size is correctly set. For example, if the MP Feeder Size is set to Universal, make sure the paper
is large enough for the data being printed.
• Cancel the print job.
35 Insufficient memory to support Resource Save feature
Try one or more of the following:
• Touch Continue to disable Resource Save and continue printing.
• To enable Resource Save after receiving this message, make sure the link buffers are set to Auto, and then exit the
menus to activate the link buffer changes. When Readyappears, enable Resource Save.
• Install additional memory.
37 Insufficient memory, some held jobs will not be restored
The printer deleted some held jobs in order to process current jobs.
Touch Continue to clear the message.
37 Insufficient memory to collate job
Try one or more of the following:
• Touch Continue to print the portion of the job already stored and begin collating the rest of the print job.
• Cancel the current print job.
38 Memory full
Try one or more of the following:
• Touch Cancel job to clear the message.
• Install additional printer memory.
39 Complex page, some data may not have printed
Try one or more of the following:
• Touch Continue to clear the message and continue printing.
• Cancel the current print job.
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• Install additional printer memory.
51 Defective flash detected
Try one or more of the following:
• Touch Continue to clear the message and continue printing.
• Cancel the current print job.
52 Not enough free space in flash memory for resources
Try one or more of the following:
• Touch Continue to clear the message and continue printing.
Downloaded fonts and macros not previously stored in flash memory are deleted.
• Delete fonts, macros, and other data stored in flash memory.
• Upgrade to a larger capacity flash memory card.
53 Unformatted flash detected
Try one or more of the following:
• Touch Continue to stop the defragment operation and continue printing.
• Format the flash memory. If the error message remains, the flash memory may be defective and require replacing.
54 Standard network software error
Try one or more of the following:
• Touch Continue to continue printing.
• Turn the printer off and then back on to reset the printer.
• Upgrade (flash) the network firmware in the printer or print server.
54 Network [x] software error
Try one or more of the following:
• Touch Continue to continue printing.
• Turn the printer off, wait for about 10 seconds, and then turn the printer back on.
• Upgrade (flash) the network firmware in the printer.
56 Standard USB port disabled
Try one or more of the following:
• Touch Continue to clear the message.
The printer discards any data received through the USB port.
• Make sure the USB Buffer menu item is not set to Disabled.
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57 Configuration change, some held jobs were not restored
Something has changed in the printer to invalidate the held jobs. Possible changes include:
• The printer firmware has been updated.
• Paper input options needed for the print job were removed.
• The print job was created using data from a device in the USB port and the device is no longer in the USB port.
• The printer hard disk contains print jobs that were stored while installed in a different printer model.
Touch Continue to clear the message.
58 Too many flash options installed
1 Turn the printer off.
2 Unplug the power cord from the wall outlet.
3 Remove the excess flash memory.
4 Connect the power cord to a properly grounded outlet.
5 Turn the printer back on.
58 Too many trays attached
1 Turn the printer off.
2 Unplug the power cord from the wall outlet.
3 Remove the additional trays.
4 Connect the power cord to a properly grounded outlet.
5 Turn the printer back on.
59 Incompatible tray [x]
Try one or more of the following:
• Remove the specified tray.
• Touch Continue to clear the message and continue printing without using the specified tray.
61 Remove defective disk
Try one or more of the following:
• Remove the defective printer hard disk.
• Install a different printer hard disk before performing any operations that require a printer hard disk.
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62 Disk full
Try one or more of the following:
• Touch Continue to clear the message and continue processing.
• Delete fonts, macros, and other data stored on the printer hard disk.
• Install a printer hard disk with larger capacity.
63 Unformatted disk
Try one or more of the following:
• Touch Continue to clear the message and continue printing.
• Format the printer hard disk.
If the error message remains, the hard disk may be defective and require replacing.
80 Routine maintenance
The printer needs to be serviced. For more information, contact customer support.
82.xx Replace waste toner bottle
1 Replace the waste toner bottle.
For instructions on replacing the waste toner bottle, from the printer control panel touch More Information.
2 Touch Continue to clear the message and continue printing.
82.xx Waste toner bottle missing
Reinsert the waste toner bottle into the printer.
82.xx Waste toner bottle nearly full
Order a replacement waste toner bottle immediately.
1 Replace the waste toner bottle.
For instructions on installing the waste toner bottle, from the printer control panel touch More Information.
2 Touch Continue to clear the message and continue printing.
88.xx [Color] cartridge critically low
Replace the specified toner cartridge.
1 Touch More Information from the printer control panel for instructions on replacing a print cartridge.
2 Touch Continue to clear the message and continue printing.
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88.xx [color] cartridge low
1 Order a replacement toner cartridge immediately.
2 Remove the specified cartridge.
3 Firmly shake the cartridge side‑to‑side and front‑to‑back several times to redistribute the toner.
4 Reinsert the cartridge, and then touch Continue to clear the message and continue printing.
Note: Repeat this procedure multiple times until the print remains faded, and then replace the cartridge.
88.xx [color] cartridge nearly low
1 Order a replacement toner cartridge.
2 Remove the specified cartridge.
3 Firmly shake the cartridge side‑to‑side and front‑to‑back several times to redistribute the toner.
4 Reinsert the cartridge, and then touch Continue to clear the message and continue printing.
Note: Repeat this procedure multiple times until the print remains faded, and then replace the cartridge.
840.01 Scanner disabled by admin
Print without the scanner or contact your system support person.
840.02 Scanner disabled. Contact system administrator if problem persists.
The printer identified a problem with the scanner and automatically disabled it. Try one or more of the following:
1 Remove all pages from the ADF.
2 Turn the printer off.
3 Wait for 15 seconds, and then turn the printer on.
Note: If turning the printer off and then on again does not clear the message, then touch Continue with scanner
disabled to return to the home screen, and then contact your system support person.
4 Place the document in the ADF, and then adjust the paper guides.
5 From the home screen, touch Copy, or use the keypad to enter the number of copies.
6 Change the copy settings as needed.
7 Touch Copy It.
290–294 ADF scanning jams
The scanner failed to feed one or more pages through the ADF.
1 Remove all original documents from the ADF.
Note: The message clears when the pages are removed from the ADF.
2 Do not fold or crease original documents. Straighten the edges on a level surface.
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3 Load the original documents in the ADF.
4 Adjust the ADF guides.
5 Touch Continue, jam cleared.
Solving printing problems
Multiple‑language PDF files do not print
The PDF files may contain unavailable fonts.
1 Open the document you want to print in Adobe Acrobat.
2 Click the printer icon > Advanced > Print as image > OK > OK.
Printer control panel display is blank or displays only diamonds
The printer self test failed. Turn the printer off, wait about 10 seconds, and then turn the printer back on.
If Performing Self Testand Readydo not appear, turn the printer off and contact Customer Support.
Error message about reading USB drive appears
Make sure the flash drive is supported.
Print jobs do not print
Try one or more of the following:
MAKE SURE THERE IS NO PROBLEM WITH YOUR PRINTER
From the printer control panel, check the status. If necessary, follow the recovery instructions.
MAKE SURE THE PRINTER IS READY TO PRINT
Make sure Readyappears on the display before sending a print job.
CHECK IF A SUPPLY IS MISSING OR NEEDS REPLACEMENT
Remove and then reinstall or replace the supply.
CHECK IF THE STANDARD EXIT BIN IS FULL
Remove the paper stack from the standard exit bin.
CHECK IF THE PAPER TRAY IS EMPTY
Load paper in the tray.
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MAKE SURE THE CORRECT PRINTER SOFTWARE IS INSTALLED
• Verify that you are using the correct printer software.
• If the printer is connected to your computer through a USB port, then make sure you are running a supported
operating system and using a compatible printer software.
MAKE SURE THE INTERNAL PRINT SERVER IS WORKING PROPERLY
• Make sure the internal print server is properly installed and that the printer is connected to the network.
• Print a network setup page and check that the status shows Connected. If the status is Not Connected,
then check the network cables, and then try printing the network setup page again. Contact your system support
person to make sure the network is functioning correctly.
MAKE SURE YOU ARE USING A RECOMMENDED USB, SERIAL, OR ETHERNET CABLE
MAKE SURE PRINTER CABLES ARE SECURELY CONNECTED
Check the cable connections to the printer and print server to make sure they are secure.
For more information, see the setup documentation that came with the printer.
Confidential and other held jobs do not print
These are possible solutions. Try one or more of the following:
PARTIAL JOB, NO JOB, OR BLANK PAGE PRINTS
The print job may contain a formatting error or invalid data.
• Delete the print job, and then print it again.
• For PDF documents, recreate the PDF and then print it again.
If you are printing from the Internet, then the printer may be reading multiple job titles as duplicates and deleting
all jobs except the first one.
• For Windows users, open Print Properties. From the Print and Hold dialog, select the "Keep duplicate documents"
check box under the User name text box before entering a PIN number.
• For Macintosh users, save each print job, naming each job differently, and then send the individual jobs to the
printer.
MAKE SURE THE PRINTER HAS SUFFICIENT MEMORY
Free up additional printer memory by scrolling through the list of held jobs and deleting some of them.
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Print job takes longer than expected
Try one or more of the following:
REDUCE THE COMPLEXITY OF THE PRINT JOB
Eliminate the number and size of fonts, the number and complexity of images, and the number of pages in the print
job.
TURN OFF THE PAGE PROTECT SETTING
From the home screen, navigate to:
> Settings > General Settings > Print Recovery > Page Protect > Off >
CHANGE THE ENVIRONMENTAL SETTINGS
When using Eco‑Mode or Quiet Mode settings, you may notice a reduction in performance.
Job prints from the wrong tray or on the wrong paper
CHECK THE PAPER TYPE AND PAPER SIZE SETTINGS
Make sure the paper type setting matches the paper loaded in the tray:
1 From the printer control panel Paper menu, check the paper type and paper size settings.
2 Before sending the job to print, specify the correct type setting:
• For Windows users, specify the paper type from Print Properties.
• For Macintosh users, specify the paper type from the Print dialog.
Incorrect or strange characters print
• The print job may not have terminated properly. Turn the printer off and back on.
• Make sure the printer is not in Hex Trace mode. If Ready Hexappears on the display, you must exit Hex Trace
mode before you can print your job. Turn the printer off and back on to exit Hex Trace mode.
Tray linking does not work
These are possible solutions. Try one or more of the following:
Note: The paper trays, manual feeder, and multipurpose feeder do not automatically sense the paper size. You must
set the size from the Paper Size/Type menu.
LOAD THE SAME SIZE AND TYPE OF PAPER
• Load the same size and type of paper in each tray to be linked.
• Move the paper guides to the correct positions for the paper size loaded in each tray.
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USE THE SAME PAPER SIZE AND PAPER TYPE SETTINGS
• Print a menu settings page and compare the settings for each tray.
• If necessary, adjust the settings from the Paper Size/Type menu.
Large jobs do not collate
These are possible solutions. Try one or more of the following:
MAKE SURE COLLATE IS SET TO ON
From the printer control panel Finishing menu, Print Properties, or the Print dialog, set Collate to On.
Note: Setting Collate to Off in the software overrides the setting in the Finishing menu.
REDUCE THE COMPLEXITY OF THE PRINT JOB
Reduce the complexity of the print job by eliminating the number and size of fonts, the number and complexity of
images, and the number of pages in the job.
MAKE SURE THE PRINTER HAS ENOUGH MEMORY
Add printer memory.
Unexpected page breaks occur
INCREASE THE PRINT TIMEOUT VALUE
1 From the home screen, navigate to:
> Settings > General Settings > Timeouts
2 Touch the left or right arrow next to Print Timeoutuntil the desired value appears.
3 Touch Submit.
Solving copy problems
Copier does not respond
These are possible solutions. Try one or more of the following:
CHECK THE DISPLAY FOR ERROR MESSAGES
Clear any error messages.
CHECK THE POWER
Make sure the printer is plugged in, the power is on, and Readyappears.
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Scanner unit does not close
Make sure there are no obstructions:
1 Lift the scanner unit.
2 Remove any obstruction keeping the scanner unit open.
3 Lower the scanner unit.
Poor copy quality
These are some examples of poor copy quality:
• Blank pages
• Checkerboard pattern
• Distorted graphics or pictures
• Missing characters
• Faded print
• Dark print
• Skewed lines
• Smudges
• Streaks
• Unexpected characters
• White lines in print
Try one or more of the following:
CLEAR ANY ERROR MESSAGES
Check the display and clear any error messages.
REPLACE THE TONER OR PRINT CARTRIDGE
When the print remains faded, replace the toner or print cartridge.
CLEAN THE SCANNER GLASS
The scanner glass may be dirty. Clean the scanner glass with a clean, lint‑free cloth dampened with water.
For more information, see “Cleaning the scanner glass” on page 205.
ADJUST THE TONER DARKNESS OF THE COPY
Adjust the toner darkness from the Copy menus.
MAKE SURE THE QUALITY OF THE ORIGINAL DOCUMENT IS SATISFACTORY
Check the quality of the original document.
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PLACE THE ORIGINAL DOCUMENT PROPERLY
Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.
MAKE SURE TO USE THE APPROPRIATE COPY SETTINGS
When patterns (moiré) appear in the output:
• On the Copy screen make sure the Content Type and Source settings are appropriate for the document being
scanned.
• From the Copy screen, navigate to:
Advanced Options > Advanced Imaging > Sharpness > lower the Sharpness setting
• On the Copy screen, make sure no scaling is being selected.
When the text is light or disappearing:
• From the Copy screen, navigate to:
Content > Text >
> select the appropriate source for the original document being copied >
• From the Copy screen, navigate to:
Advanced Options > Advanced Imaging > Sharpness > increase the current setting
• From the Copy screen, navigate to:
Advanced Options > Advanced Imaging > Background removal, and then reduce the current setting
• From the Copy screen, navigate to:
Advanced Options > Advanced Imaging > Contrast > increase the current setting
• From the Copy screen, navigate to:
Advanced Options > Advanced Imaging > Shadow detail > reduce the current setting
When the output appears washed out or overexposed:
• On the Copy screen make sure the Content Type and Source settings are appropriate for the document being
scanned.
• From the Copy screen, adjust the Darkness setting.
• From the Copy screen, navigate to:
Advanced Options > Advanced Imaging > Shadow detail > reduce the current setting
• From the Copy screen, navigate to:
Advanced Options > Advanced Imaging > Background removal > reduce the current setting
Partial document or photo copies
These are possible solutions. Try one or more of the following:
CHECK THE DOCUMENT PLACEMENT
Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.
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CHECK THE PAPER SIZE SETTING
Make sure the paper size setting matches the paper loaded in the tray:
1 From the printer control panel, check the Paper Size setting from the Paper menu.
2 Before sending the job to print, specify the correct size setting:
• For Windows users, specify the size from Print Properties.
• For Macintosh users, specify the size from the Page Setup dialog.
Solving scanner problems
Checking an unresponsive scanner
If your scanner is not responding, then make sure:
• The printer is turned on.
• The printer cable is securely attached to the printer and the host computer, print server, option, or other network
device.
• The power cord is plugged into the printer and a properly grounded electrical outlet.
• The electrical outlet is not turned off by any switch or breaker.
• The printer is not plugged into any surge protectors, uninterrupted power supplies, or extension cords.
• Other electrical equipment plugged into the outlet is working.
Once you have checked each of these possibilities, turn the printer off and then back on. This often fixes the problem
with the scanner.
Scan was not successful
These are possible solutions. Try one or more of the following:
CHECK THE CABLE CONNECTIONS
Make sure the network or USB cable is securely connected to the computer and the printer.
AN ERROR MAY HAVE OCCURRED IN THE PROGRAM
Turn off and then restart the computer.
Scanning takes too long or freezes the computer
These are possible solutions. Try one or more of the following:
OTHER SOFTWARE PROGRAMS MAY BE INTERFERING WITH SCANNING
Close all programs not being used.
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THE SCAN RESOLUTION MAY BE SET TOO HIGH
Select a lower scan resolution.
Poor scanned image quality
These are possible solutions. Try one or more of the following:
CHECK THE DISPLAY FOR ERROR MESSAGES
Clear any error messages.
THE SCANNER GLASS MAY BE DIRTY
Clean the scanner glass with a clean, lint‑free cloth dampened with water. For more information, see “Cleaning the
ADJUST THE SCAN RESOLUTION
Increase the resolution of the scan for a higher quality output.
CHECK THE QUALITY OF THE ORIGINAL DOCUMENT
Make sure the quality of the original document is satisfactory.
CHECK THE DOCUMENT PLACEMENT
Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.
Partial document or photo scans
These are possible solutions. Try one or more of the following:
CHECK THE DOCUMENT PLACEMENT
Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.
CHECK THE PAPER SIZE SETTING
Make sure the paper size setting matches the paper loaded in the tray:
1 From the printer control panel, check the Paper Size setting from the Paper menu.
2 Before sending the job to print, specify the correct size setting:
• For Windows users, specify the size from Print Properties.
• For Macintosh users, specify the size from the Page Setup dialog.
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Cannot scan from a computer
These are possible solutions. Try one or more of the following:
CHECK THE DISPLAY FOR ERROR MESSAGES
Clear any error messages.
CHECK THE POWER
Make sure the printer is plugged in, the power is on, and Readyappears.
CHECK THE CABLE CONNECTIONS
Make sure the network or USB cable is securely connected to the computer and the printer.
Solving fax problems
Fax and e-mail functions are not set up
The indicator light blinks red until you set up fax and e‑mail. To set up fax and e‑mail, follow these steps:
Note: Before completing these instructions for a printer on a network, make sure the fax cables are connected.
1 From the home screen, navigate to:
> General Settings > Run initial setup > Yes > Submit
2 Turn the printer off, and then turn it back on.
3 From the printer control panel, touch your language.
4 Touch your country or region, and then touch Continue.
5 Select your time zone, and then touch Continue.
6 Touch Fax and E‑mail to clear the icons, and then touch Continue.
Note: You can use these same steps to disable fax and e‑mail.
Caller ID is not shown
Contact your telecommunications company to verify that your telephone line is subscribed to the caller ID service.
If your region supports multiple caller ID patterns, you may have to change the default setting. There are two settings
available: FSK (pattern 1) and DTMF (pattern 2). The availability of these settings by way of the Fax menu depends on
whether your country or region supports multiple caller ID patterns. Contact your telecommunications company to
determine which pattern or switch setting to use.
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Cannot send or receive a fax
These are possible solutions. Try one or more of the following:
CHECK THE DISPLAY FOR ERROR MESSAGES
Clear any error messages.
CHECK THE POWER
Make sure the printer is plugged in, the power is on, and Readyappears.
CHECK THE PRINTER CONNECTIONS
Make sure the cable connections for the following hardware are secure, if applicable:
• Telephone
• Handset
• Answering machine
CHECK THE TELEPHONE WALL JACK
1 Plug a telephone into the wall jack.
2 Listen for a dial tone.
3 If you do not hear a dial tone, then plug a different telephone into the wall jack.
4 If you still do not hear a dial tone, then plug a telephone into a different wall jack.
5 If you hear a dial tone, then connect the printer to that wall jack.
REVIEW THIS DIGITAL PHONE SERVICE CHECKLIST
The fax modem is an analog device. Certain devices can be connected to the printer so that digital telephone services
can be used.
• If you are using an ISDN telephone service, then connect the printer to an analog telephone port (an R-interface
port) on an ISDN terminal adapter. For more information and to request an R-interface port, contact your ISDN
provider.
• If you are using DSL, then connect to a DSL filter or router that will support analog use. For more information,
contact your DSL provider.
• If you are using a PBX telephone service, then make sure you are connecting to an analog connection on the PBX.
If none exists, consider installing an analog telephone line for the fax machine.
CHECK FOR A DIAL TONE
• Place a test call to the telephone number to which you want to send a fax to make sure that it is working correctly.
• If the telephone line is being used by another device, then wait until the other device is finished before sending
a fax.
• If you are using the On Hook Dial feature, then turn up the volume to verify a dial tone.
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TEMPORARILY DISCONNECT OTHER EQUIPMENT
To ensure the printer is working correctly, connect it directly to the telephone line. Disconnect any answering
machines, computers with modems, or telephone line splitters.
CHECK FOR JAMS
Clear any jams, and then make sure that Readyappears.
TEMPORARILY DISABLE CALL WAITING
Call Waiting can disrupt fax transmissions. Disable this feature before sending or receiving a fax. Call your telephone
company to obtain the keypad sequence for temporarily disabling Call Waiting.
VOICE MAIL SERVICE MAY BE INTERFERING WITH THE FAX TRANSMISSION
Voice Mail offered through your local telephone company may disrupt fax transmissions. To enable both Voice Mail
and the printer to answer calls, you may want to consider adding a second telephone line for the printer.
THE PRINTER MEMORY MAY BE FULL
1 Dial the fax number.
2 Scan the original document one page at a time.
Can send but not receive faxes
Try one or more of the following:
LOAD PAPER
If the tray is empty, then load paper in the tray or feeder.
CHECK THE RING COUNT DELAY SETTINGS
The ring count delay sets the number of times the phone rings before the printer answers. If you have extension
phones on the same line as the printer, or subscribe to the telephone company's Distinctive Ring service, then keep
the Ring Delay setting at 4.
1 Type the printer IP address in the address field of your Web browser.
If you do not know the IP address of the printer, then you can:
• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2 Click Settings > Fax Settings > Analog Fax Setup.
3 In the Rings to Answer field, enter the number of times you want the phone to ring before the printer answers.
4 Click Submit.
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REPLACE THE TONER OR PRINT CARTRIDGE
Replace the toner or print cartridge.
Can receive but not send faxes
These are possible solutions. Try one or more of the following:
MAKE SURE THE PRINTER IS IN FAX MODE
From the printer control panel, press the Fax button to put the printer in Fax mode.
MAKE SURE THE DOCUMENT IS LOADED PROPERLY
Load the original document faceup, short edge first into the ADF or facedown on the scanner glass in the upper left
corner.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
MAKE SURE THE SHORTCUT NUMBER IS SET UP PROPERLY
• Check to make sure the shortcut number has been programmed for the number that you want to dial.
• As an alternative, dial the telephone number manually.
Received fax has poor print quality
Try one or more of the following:
RESEND THE DOCUMENT
Ask the person who sent you the fax to:
• Check that the quality of the original document is satisfactory.
• Resend the fax. There may have been a problem with the quality of the telephone line connection.
• Increase the fax scan resolution, if possible.
REPLACE THE CARTRIDGE
When 88 Cartridge lowappears or when the prints appear faded, replace the cartridge.
MAKE SURE THE FAX TRANSMISSION SPEED IS NOT SET TOO HIGH
Decrease the incoming fax transmission speed:
1 Type the printer IP address in the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2 Click Settings > Fax Settings > Analog Fax Setup.
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3 In the Max Speed box, click one of the following:
2400
4800
9600
14400
33600
4 Click Submit.
Solving home screen applications problems
An application error has occurred
CHECK THE SYSTEM LOG FOR RELEVANT DETAILS
1 Type the printer IP address or host name in the address field of your Web browser.
If you do not know the IP address or host name of the printer, then you can:
• View the information on the printer control panel home screen, or in the TCP/IP section under the
Networks/Ports menu.
• Print a network setup page or menu settings page and locate the information in the TCP/IP section.
2 Click Settings or Configuration.
3 Click Device Solutions > Solutions (eSF) > System tab > Log.
4 From the Filter menu, select an application status.
5 From the Application menu, select an application, and then click Submit.
MAKE SURE THE FILE NAME YOU WANT TO SCAN TO IS NOT ALREADY IN USE
Verify that the file to which you want to scan is not open by another application or user.
To help prevent errors, make sure either “Append time stamp” or “Overwrite existing file” is selected in the
destination configuration settings.
ADJUST THE SCAN SETTINGS
In the destination configuration settings, lower the scan settings. For example, lower the scan resolution, disable
Color, or change the Content type to Text.
CONTACT CUSTOMER SUPPORT
If you still cannot isolate the problem, then contact customer support.
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Solving option problems
Option does not operate correctly or quits after it is installed
Try one or more of the following:
RESET THE PRINTER
Turn the printer off, wait for about 10 seconds, and then turn the printer on.
CHECK TO SEE IF THE OPTION IS CONNECTED TO THE PRINTER
1 Turn the printer off using the power switch.
2 Unplug the power cord from the wall outlet, and then from the printer.
3 Check the connection between the option and the printer.
MAKE SURE THE OPTION IS INSTALLED CORRECTLY
Print a menu settings page and check to see if the option is listed in the Installed Options list. If the option is not
listed, then reinstall it. For more information, see the hardware setup documentation that came with the option, or
MAKE SURE THE OPTION IS SELECTED
From the computer you are printing from, select the option.
Drawers
MAKE SURE THE PAPER IS LOADED CORRECTLY
1 Open the paper tray.
2 Check for paper jams or misfeeds.
3 Make sure paper guides are aligned against the edges of the paper.
4 Make sure the paper tray closes properly.
5 Close the door.
RESET THE PRINTER
Turn the printer off. Wait 10 seconds. Turn the printer back on.
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Multipurpose feeder
CHECK THE MULTIPURPOSE FEEDER
Make sure the 650‑sheet duo drawer (multipurpose feeder) is installed properly.
CLEAR ANY JAMS
Clear any jams in the multipurpose feeder.
CHECK THE POWER CORD CONNECTION
Make sure:
• The power cord is plugged into the printer and a properly grounded electrical outlet.
• The outlet has power.
CHECK THE PAPER
Use recommended paper and specialty media. For more information, see the chapter about paper and specialty
media guidelines.
CHECK THE PAPER GUIDES
Move the guides in the tray to the correct position for the size loaded.
CHECK FOR SERVICE MESSAGES
If a service message appears, turn the printer off, wait about 10 seconds, and then turn the printer back on. If the
error recurs, call for service.
Memory card
Make sure the memory card is securely connected to the printer system board.
Solving paper feed problems
Paper frequently jams
These are possible solutions. Try one or more of the following:
CHECK THE PAPER
Use recommended paper and specialty media. For more information, see the chapter about paper and specialty
media guidelines.
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MAKE SURE THERE IS NOT TOO MUCH PAPER IN THE PAPER TRAY
Make sure the stack of paper you load does not exceed the maximum stack height indicated in the tray or on the
multipurpose feeder.
CHECK THE PAPER GUIDES
Move the guides in the tray to the correct positions for the paper size loaded.
THE PAPER MAY HAVE ABSORBED MOISTURE DUE TO HIGH HUMIDITY
• Load paper from a fresh package.
• Store paper in its original wrapper until you use it.
Paper jam message remains after jam is cleared
CHECK THE PAPER PATH
The paper path is not clear. Clear jammed paper from the entire paper path, and then touch Continue.
Jammed pages are not reprinted
TURN ON JAM RECOVERY
1 From the home screen, navigate to:
> Settings > General Settings > Print Recovery
2 Touch the arrows next to Jam Recoveryuntil Onor Autoappears.
3 Touch Submit.
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Solving print quality problems
The information in the following topics may help you solve print quality problems. If these suggestions still do not
correct the problem, contact Customer Support. You may have a printer part that requires adjustment or replacement.
Printer is printing blank pages
Try one or more of the following:
MAKE SURE THERE IS NO PACKING MATERIAL LEFT ON THE TONER OR PRINT CARTRIDGE
Remove the cartridge and make sure the packing material is properly removed. Reinstall the cartridge.
MAKE SURE THE TONER OR PRINT CARTRIDGE IS NOT LOW ON TONER
When 88.xx [color] cartridge lowappears, make sure that toner is distributed evenly among all four
cartridges:
1 Remove the cartridge.
Warning—Potential Damage: Be careful not to touch the photoconductor drum. Doing so may affect the print
quality of future print jobs.
2 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute the toner.
3 Reinsert the cartridge.
Note: If print quality does not improve, then replace the cartridge of the color that is not printing.
If the problem continues, then the printer may need to be serviced. For more information, contact customer support.
Characters have jagged or uneven edges
If you are using downloaded fonts, verify that the fonts are supported by the printer, the host computer, and the
software program.
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Clipped images
Try one or more of the following:
CHECK THE GUIDES
Move the width and length guides in the tray to the correct positions for the paper size loaded.
CHECK THE PAPER SIZE SETTING
Make sure the paper size setting matches the paper loaded in the tray:
1 From the printer control panel Paper menu, check the Paper Size setting.
2 Before sending the job to print, specify the correct size setting:
• For Windows users, specify the size from Print Properties.
• For Macintosh users, specify the size from the Page Setup dialog.
Dark lines appear on prints
ABCDE
ABCDE
ABCDE
MAKE SURE THE IMAGING KIT IS NOT WORN OR DEFECTIVE
When 31.xx Defective imaging kitappears, replace the imaging kit.
Gray background
ABCDE
ABCDE
ABCDE
CHECK THE TONER DARKNESS SETTING
Select a lighter Toner Darkness setting:
• From the printer control panel, change the setting from the Quality menu.
• For Windows users, change the setting from Print Properties.
• For Macintosh users, change the setting from the Print dialog.
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Incorrect margins
ABCD
ABCD
ABCD
These are possible solutions. Try one or more of the following:
CHECK THE PAPER GUIDES
Move the guides in the tray to the correct positions for the paper size loaded.
CHECK THE PAPER SIZE SETTING
Make sure the paper size setting matches the paper loaded in the tray:
1 From the printer control panel Paper menu, check the Paper Size setting.
2 Before sending the job to print, specify the correct size setting:
• For Windows users, specify the size from Print Properties.
• For Macintosh users, specify the size from the Page Setup dialog.
Light colored line, white line, or incorrectly colored line
THE IMAGING KIT MAY BE DEFECTIVE
Replace the imaging kit.
Note: The printer has two types of imaging kits: a black and color imaging kit, and a black imaging kit. The black
and color imaging kit contains cyan, magenta, yellow, and black. The black imaging kit contains black only.
If the problem continues, the printer may need to be serviced. For more information, contact Customer Support.
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Paper curl
Try one or more of the following:
CHECK THE PAPER TYPE AND WEIGHT SETTINGS
Make sure the paper type and weight settings match the paper loaded in the tray or feeder:
1 From the printer control panel Paper menu, check the Paper Type and Paper Weight settings.
2 Before sending the print job, specify the correct paper type setting:
• For Windows users, specify the paper type from Print Properties.
• For Macintosh users, specify the paper type from the Print dialog.
LOAD PAPER FROM A FRESH PACKAGE
Paper absorbs moisture due to high humidity. Store paper in its original wrapper until you use it.
Print irregularities
These are possible solutions. Try one or more of the following:
THE PAPER MAY HAVE ABSORBED MOISTURE DUE TO HIGH HUMIDITY
• Load paper from a fresh package.
• Store paper in its original wrapper until you use it.
CHECK THE PAPER TYPE SETTING
Make sure the paper type setting matches the paper loaded in the tray:
1 From the printer control panel Paper menu, check the Paper Type setting.
2 Before sending the job to print, specify the correct type setting:
• For Windows users, specify the type from Print Properties.
• For Macintosh users, specify the type from the Print dialog.
CHECK THE PAPER
Avoid textured paper with rough finishes.
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THE FUSER MAY BE WORN OR DEFECTIVE
Replace the fuser.
Repeating defects
REPLACE THE DEVELOPER UNIT
Replace the developer unit if the defects occur in every 43.9 mm (1.7 in.) of the page.
REPLACE THE IMAGING KIT
Replace the imaging kit if print defects occur in the following instances:
• in every 34.6 mm (1.4 in.) of the page
• in every 94.2 mm (3.71 in.) of the page
Note: The printer has two types of imaging kits: a black and color imaging kit, and a black imaging kit. The black
and color imaging kit contains cyan, magenta, yellow, and black. The black imaging kit contains black only.
Skewed print
CHECK THE PAPER GUIDES
Move the guides in the tray to the correct positions for the paper size loaded.
CHECK THE PAPER
Make sure you are using paper that meets the printer specifications.
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Print is too light
Try one or more of the following:
CHECK THE DARKNESS, BRIGHTNESS, AND CONTRAST SETTINGS
The Toner Darkness setting may be too light, the Brightness setting may be too light, or the Contrast setting may be
too low.
• Change these settings from the printer control panel Quality menu.
• For Windows users, change these settings from Print Properties
• For Macintosh users:
1 Choose File > Print.
2 From the Orientation pictures drop‑down menu, choose Printer Features.
3 Choose a higher value for the Toner Darkness, Brightness, and Contrast settings.
LOAD PAPER FROM A FRESH PACKAGE
The paper may have absorbed moisture from high humidity. Store paper in its original wrapper until you use it.
AVOID TEXTURED PAPER WITH ROUGH FINISHES
CHECK THE PAPER TYPE SETTING
Make sure the Paper Type setting matches the paper loaded in the tray or feeder:
• From the printer control panel Paper menu, check the Paper Type setting.
• For Windows users, check this setting from Print Properties.
• For Macintosh users, check this setting from the Print dialog.
MAKE SURE THE TONER CARTRIDGE IS NOT LOW ON TONER
When 88.xx [color] cartridge lowappears, make sure the toner is distributed evenly within the print
cartridge.
1 Remove the toner cartridge.
2 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute the toner.
3 Reinsert the toner cartridge.
Note: If print quality does not improve, replace the print cartridge.
If the problem continues, the printer may need to be serviced. For more information, contact customer support.
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MAKE SURE THERE IS NO DEFECTIVE TONER CARTRIDGE
Replace the defective toner cartridge.
Print is too dark
Try one or more of the following:
CHECK THE DARKNESS, BRIGHTNESS, AND CONTRAST SETTINGS
The Toner Darkness setting may be too dark, the Brightness setting may be too dark, or the Contrast setting may be
too high.
• Change these settings from the printer control panel Quality menu.
• For Windows users, change these settings from Print Properties.
• For Macintosh users:
1 Choose File > Print.
2 From the Orientation pictures drop‑down menu, choose Printer Features.
3 Choose a lower value for the Toner Darkness, Brightness, and Contrast settings.
LOAD PAPER FROM A FRESH PACKAGE
The paper may have absorbed moisture due to high humidity. Store paper in its original wrapper until you use it.
AVOID TEXTURED PAPER WITH ROUGH FINISHES
CHECK THE PAPER TYPE SETTING
Make sure the Paper Type setting matches the paper loaded in the tray or feeder:
• From the printer control panel Paper menu, check the Paper Type setting.
• For Windows users, check this setting from Print Properties.
• For Macintosh users, check this setting from the Print dialog.
MAKE SURE THERE IS NO DEFECTIVE TONER CARTRIDGE
Replace the defective toner cartridge.
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Solid color or black pages appear on prints
MAKE SURE THE TONER OR PRINT CARTRIDGES ARE INSTALLED CORRECTLY, ARE NOT DEFECTIVE AND NOT LOW
ON TONER
• Remove and reinstall the toner or print cartridges.
• Make sure the toner is distributed evenly within the toner or print cartridge:
1 Remove the toner or print cartridge.
2 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute the toner.
3 Reinsert the toner or print cartridge.
Note: If print quality does not improve, replace the toner or print cartridge. For more information, see
• If the problem continues, the printer may need to be serviced. For more information, contact customer support.
Toner fog or background shading appears on the page
Try one or more of the following:
MAKE SURE THE IMAGING KITS ARE NOT WORN OR DEFECTIVE
Replace the imaging kits.
Note: The printer has two types of imaging kits: a black‑and‑color imaging kit, and a black imaging kit. The
black‑and‑color imaging kit has cyan, magenta, yellow, and black developer units. The black imaging kit has a black
developer unit only.
MAKE SURE THERE IS NO TONER IN THE PAPER PATH
Clean any visible toner from the paper path. If the problem persists, then contact customer support.
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Toner rubs off
These are possible solutions. Try one or more of the following:
CHECK THE PAPER TYPE SETTING
Make sure the paper type setting matches the paper loaded in the tray:
1 From the printer control panel, check the Paper Type setting from the Paper menu.
2 Before sending the job to print, specify the correct type setting:
• For Windows users, specify the type from Print Properties.
• For Macintosh users, specify the type from the Print dialog.
CHECK THE PAPER TEXTURE SETTING
From the printer control panel Paper menu, make sure the Paper Texture setting matches the paper loaded in the
tray.
Toner specks
These are possible solutions. Try one or more of the following:
THE IMAGING KIT MAY BE WORN OR DEFECTIVE
Replace the imaging kit.
Note: The printer has two types of imaging kits: a black and color imaging kit, and a black imaging kit. The black
and color imaging kit contains cyan, magenta, yellow, and black. The black imaging kit contains black only.
If the problem continues, the printer may need to be serviced. For more information, contact Customer Support.
THERE IS TONER IN THE PAPER PATH
Contact Customer Support.
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Transparency print quality is poor
Try one or more of the following:
CHECK THE TRANSPARENCIES
Use only transparencies that meet the printer specifications.
CHECK THE PAPER TYPE SETTING
Make sure the paper type setting is set to Transparency:
1 From the printer control panel Paper menu, check the Paper Type setting.
2 Before sending the job to print, specify the correct type setting:
• For Windows users, specify the type from Print Properties.
• For Macintosh users, specify the type from the Print dialog.
Uneven print density
ABCDE
ABCDE
ABCDE
Replace the black and color imaging kit.
Solving color quality problems
This section helps answer some basic color‑related questions and describes how some of the features provided in the
Quality menu can be used to solve typical color problems.
FAQ about color printing
What is RGB color?
Red, green, and blue light can be added together in various amounts to produce a large range of colors observed in
nature. For example, red and green can be combined to create yellow. Televisions and computer monitors create
colors in this manner. RGB color is a method of describing colors by indicating the amount of red, green, or blue
needed to produce a certain color.
What is CMYK color?
Cyan, magenta, yellow, and black inks or toners can be printed in various amounts to produce a large range of colors
observed in nature. For example, cyan and yellow can be combined to create green. Printing presses, inkjet printers,
and color laser printers create colors in this manner. CMYK color is a method of describing colors by indicating the
amount of cyan, magenta, yellow, and black needed to reproduce a particular color.
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How is color specified in a document to be printed?
Software programs typically specify document color using RGB or CMYK color combinations. Additionally, they allow
users to modify the color of each object in a document. For more information, see the software program Help topics.
How does the printer know what color to print?
When a user prints a document, information describing the type and color of each object is sent to the printer. The
color information is passed through color conversion tables that translate the color into the appropriate amounts of
cyan, magenta, yellow, and black toner needed to produce the desired color. The object information determines the
application of color conversion tables. For example, it is possible to apply one type of color conversion table to text
while applying a different color conversion table to photographic images.
Why doesn't the printed color match the color I see on the computer screen?
The color conversion tables used in Auto Color Correction mode generally approximate the colors of a standard
computer monitor. However, because of technology differences that exist between printers and monitors, there are
many colors that can also be affected by monitor variations and lighting conditions. For recommendations on how
the printer color sample pages may be useful in solving certain color‑matching problems, see the question, “How
can I match a particular color (such as a corporate logo)?”
The printed page appears tinted. Can I adjust the color?
Sometimes a printed page may appear tinted (for example, everything printed seems to be too red). This can be
caused by environmental conditions, paper type, lighting conditions, or user preference. In these instances, adjust
the Color Balance setting to create a more preferable color. Color Balance provides the user with the ability to make
subtle adjustments to the amount of toner being used in each color plane. Selecting positive or negative values for
cyan, magenta, yellow, and black (from the Color Balance menu) will slightly increase or decrease the amount of
toner used for the chosen color. For example, if a printed page has a red tint, then decreasing both magenta and
yellow could potentially improve the color balance.
My color transparencies seem dark when they are projected. Is there anything I can do to improve the color?
This problem most commonly occurs when projecting transparencies with reflective overhead projectors. To obtain
the highest projected color quality, transmissive overhead projectors are recommended. If a reflective projector
must be used, then adjusting the Toner Darkness setting to 1, 2, or 3 will lighten the transparency. Make sure to print
on the recommended type of color transparencies.
What is manual color correction?
When manual color correction is enabled, the printer employs user‑selected color conversion tables to process
objects. However, Color Correction must be set to Manual, or no user‑defined color conversion will be implemented.
Manual color correction settings are specific to the type of object being printed (text, graphics, or images), and how
the color of the object is specified in the software program (RGB or CMYK combinations).
Notes:
• Manual color correction is not useful if the software program does not specify colors with RGB or CMYK
combinations. It is also not effective in situations in which the software program or the computer operating
system controls the adjustment of colors.
• The color conversion tables—applied to each object when Color Correction is set to Auto—generate preferred
colors for the majority of documents.
To manually apply a different color conversion table:
1 From the Quality menu, select Color Correction, and then select Manual.
2 From the Quality menu, select Manual Color, and then select the appropriate color conversion table for the
affected object type.
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Troubleshooting
278
Manual Color menu
Object type
Color conversion tables
RGB Image
RGB Text
• Vivid—Produces brighter, more saturated colors and may be applied
to all incoming color formats.
• sRGB Display—Produces an output that approximates the colors
displayed on a computer monitor. Black toner usage is optimized for
printing photographs.
RGB Graphics
• Display—True Black—Produces an output that approximates the
colorsdisplayedon a computermonitor. Usesonlyblack toner tocreate
all levels of neutral gray.
• sRGB Vivid—Provides an increased color saturation for the sRGB
Display color correction. Black usage is optimized for printing business
graphics.
• Off—No color correction is implemented.
CMYK Image
CMYK Text
• US CMYK—Applies color correction to approximate the SWOP
(Specifications for Web Offset Publishing) color output.
• Euro CMYK—Applies color correction to approximated EuroScale color
output.
CMYK Graphics
• Vivid CMYK—Increases the color saturation of the US CMYK color
correction setting.
• Off—No color correction is implemented.
How can I match a particular color (such as a corporate logo)?
From the printer Quality menu, nine types of Color Samples sets are available. These are also available from the Color
Samples page of the Embedded Web Server. Selecting any sample set generates a multiple‑page printout consisting
of hundreds of colored boxes. Either a CMYK or RGB combination is located on each box, depending on the table
selected. The observed color of each box is obtained by passing the CMYK or RGB combination labeled on the box
through the selected color conversion table.
By examining Color Samples sets, a user can identify the box whose color is the closest to the desired color. The color
combination labeled on the box can then be used for modifying the color of the object in a software program. For
more information, see the software program Help topics. Manual color correction may be necessary to utilize the
selected color conversion table for the particular object.
Selecting which Color Samples set to use for a particular color‑matching problem depends on the Color Correction
setting being used (Auto, Off, or Manual), the type of object being printed (text, graphics, or images), and how the
color of the object is specified in the software program (RGB or CMYK combinations). When the printer Color
Correction setting is settoOff, thecolor is based on the print job information; and no color conversion isimplemented.
Note: The Color Samples pages are not useful if the software program does not specify colors with RGB or CMYK
combinations. Additionally, certain situations exist in which the software program or the computer operating
system adjusts the RGB or CMYK combinations specified in the program through color management. The resulting
printed color may not be an exact match of the Color Samples pages.
What are detailed Color Samples and how do I access them?
Detailed Color Samples sets are available only through the Embedded Web Server of a network printer. A detailed
Color Samples set contains a range of shades (displayed as colored boxes) that are similar to a user‑defined RGB or
CMYK value. The likeness of the colors in the set are dependent on the value entered in the RGB or CMYK Increment
box.
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Troubleshooting
279
To access a detailed Color Samples set from the Embedded Web Server:
1 Type the printer IP address or host name in the address field of your Web browser.
Note: If you do not know the IP address or host name of the printer, then you can:
• View the information on the printer control panel home screen, or in the TCP/IP section under the
Networks/Ports menu.
• Print a network setup page or menu settings page and locate the information in the TCP/IP section.
2 Click Configuration > Color Samples > Detailed Options.
3 Select a color conversion table.
4 Enter the RGB or CMYK color number.
5 Enter an increment value from 1–255.
Note: The closer the value is to 1, the narrower the color sample range will appear.
6 Click Print.
Embedded Web Server does not open
Try one or more of the following:
CHECK THE NETWORK CONNECTION
Make sure the printer and computer are turned on and connected to the same network.
CHECK THE ADDRESS ENTERED IN THE WEB BROWSER
• Depending on the network settings, you may need to type “https://” insteadof “http://” before the printer
IP address to access the Embedded Web Server. For more information, contact your system support person.
• Make sure printer IP address is correct.
TEMPORARILY DISABLE WEB PROXY SERVERS
Proxy servers may block or restrict you from accessing certain Web sites including the Embedded Web Server. For
more information, contact your system support person.
Contacting customer support
When you call customer support, describe the problem you are experiencing, the message on the display, and the
troubleshooting steps you have already taken to find a solution.
You need to know your printer model type and serial number. For more information, see the label on the inside top
front cover of the printer. The serial number is also listed on the menu settings page.
In the U.S. or Canada, call 1‑800‑539‑6275. For other countries or regions, visit the Lexmark Web site at
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280
Notices
Product information
Product name:
Lexmark X548, X548de
Machine type:
7525
Model(s):
630, 632, 636
Edition notice
November 2012
The following paragraph does not apply to any country where such provisions are inconsistent with local law:
LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER
EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain
transactions; therefore, this statement may not apply to you.
This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the
information herein; these changes will be incorporated in later editions. Improvements or changes in the products or
the programs described may be made at any time.
References in this publication to products, programs, or services do not imply that the manufacturer intends to make
these available in all countries in which it operates. Any reference to a product, program, or service is not intended to
state or imply that only that product, program, or service may be used. Any functionally equivalent product, program,
or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification
of operation in conjunction with other products, programs, or services, except those expressly designated by the
manufacturer, are the user’s responsibility.
© 2012 Lexmark International, Inc.
All rights reserved.
GOVERNMENT END USERS
The Software Program and any related documentation are "Commercial Items," as that term is defined in 48 C.F.R.
2.101, "Computer Software" and "Commercial Computer Software Documentation," as such terms are used in 48 C.F.R.
12.212or48C.F.R.227.7202,asapplicable. Consistentwith48C.F.R. 12.212or48C.F.R. 227.7202-1through227.7207-4,
as applicable, the Commercial Computer Software and Commercial Software Documentation are licensed to the U.S.
Government end users (a) only as Commercial Items and (b) with only those rights as are granted to all other end users
pursuant to the terms and conditions herein.
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Notices
281
Trademarks
Lexmark, Lexmark with diamond design, and MarkVision are trademarks of Lexmark International, Inc., registered in
the United States and/or other countries.
ScanBack is a trademark of Lexmark International, Inc.
Mac and the Mac logo are trademarks of Apple Inc., registered in the U.S. and other countries.
PCL® is a registered trademark of the Hewlett-Packard Company. PCL is Hewlett-Packard Company’s designation of a
set of printer commands (language) and functions included in its printer products. This printer is intended to be
compatible with the PCL language. This means the printer recognizes PCL commands used in various application
programs, and that the printer emulates the functions corresponding to the commands.
The following terms are trademarks or registered trademarks of these companies:
Albertus
The Monotype Corporation plc
Monsieur Marcel OLIVE
Antique Olive
Apple-Chancery
Arial
Apple Computer, Inc.
The Monotype Corporation plc
CG Times
Based on Times New Roman under license from The Monotype Corporation plc, is a product of
Agfa Corporation
Chicago
Clarendon
Eurostile
Geneva
Apple Computer, Inc.
Linotype-Hell AG and/or its subsidiaries
Nebiolo
Apple Computer, Inc.
GillSans
Helvetica
Hoefler
The Monotype Corporation plc
Linotype-Hell AG and/or its subsidiaries
Jonathan Hoefler Type Foundry
ITC Avant Garde Gothic International Typeface Corporation
ITC Bookman
ITC Mona Lisa
ITC Zapf Chancery
Joanna
International Typeface Corporation
International Typeface Corporation
International Typeface Corporation
The Monotype Corporation plc
Arthur Baker
Marigold
Monaco
Apple Computer, Inc.
New York
Apple Computer, Inc.
Oxford
Arthur Baker
Palatino
Linotype-Hell AG and/or its subsidiaries
Linotype-Hell AG and/or its subsidiaries
Agfa Corporation
Stempel Garamond
Taffy
Times New Roman
The Monotype Corporation plc
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Notices
Univers
282
Linotype-Hell AG and/or its subsidiaries
All other trademarks are the property of their respective owners.
AirPrint and the AirPrint logo are trademarks of Apple, Inc.
Federal Communications Commission (FCC) compliance information statement
This product has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the
FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference,
and (2) this device must accept any interference received, including interference that may cause undesired operation.
The FCC Class A limits are designed to provide reasonable protection against harmful interference when the equipment
is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy
and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio
communications. Operation of this equipment in a residential area is likely to cause harmful interference, in which case
the user will be required to correct the interference at his own expense.
The manufacturer is not responsible for any radio or television interference caused by using other than recommended
cables or by unauthorized changes or modifications to this equipment. Unauthorized changes or modifications could
void the user's authority to operate this equipment.
Note: To assure compliance with FCC regulations on electromagnetic interference for a Class A computing device,
use a properly shielded and grounded cable such as Lexmark part number 1021231 for parallel attach or 1021294 for
USB attach. Use of a substitute cable not properly shielded and grounded may result in a violation of FCC
regulations.
Modular component notice
This product may contain the following modular component(s):
Lexmark Regulatory Type/Model LEX-M04-001, FCC ID: IYLLEXM04001; IC:2376A-M04001
Licensing notices
All licensing notices associated with this product can be viewed from the root directory of the installation software CD.
Noise emission levels
The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296.
Note: Some modes may not apply to your product.
1-meter average sound pressure, dBA
Printing
Ready
48 dBA
32 dBA
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Notices
283
Waste from Electrical and Electronic Equipment (WEEE) directive
The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European
Union. We encourage the recycling of our products.
If you have further questions about recycling options, visit the Lexmark Web site at www.lexmark.com for your local
sales office phone number.
Product disposal
Do not dispose of the printer or supplies in the same manner as normal household waste. Consult your local authorities
for disposal and recycling options.
Battery notice
This product contains Perchlorate material. Special handling may apply. For more information, go to
Static sensitivity notice
This symbol identifies static-sensitive parts. Do not touch in the areas near these symbols without first touching the
metal frame of the printer.
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Notices
284
ENERGY STAR
Any Lexmark product bearing the ENERGY STAR emblem on the product or on a start-up screen is certified to comply
with Environmental Protection Agency (EPA) ENERGY STAR requirements as configured when shipped by Lexmark.
Temperature information
Ambient temperature
15.6°C – 32.2°C
Shipping and storage temperature
‑40.0°C – 60.0°C
Laser notice
The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR, Chapter I, Subchapter J for Class I
(1) laser products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 60825-1.
Class I laser products are not considered to be hazardous. The printer contains internally a Class IIIb (3b) laser that is
nominally a 7 milliwatt gallium arsenide laser operating in the wavelength of 655-675 nanometers. The laser system
and printer are designed so there is never any human access to laser radiation above a Class I level during normal
operation, user maintenance, or prescribed service condition.
Laser advisory label
A laser notice label may be affixed to this printer as shown:
DANGER - Invisible laser radiation when cartridges are removed and interlock defeated. Avoid exposure to laser beam.
PERIGO - Radiação a laser invisível será liberada se os cartuchos forem removidos e o lacre rompido. Evite a exposição aos feixes de laser.
Opasnost - Nevidljivo lasersko zračenje kada su kasete uklonjene i poništena sigurnosna veza. Izbjegavati izlaganje zracima.
NEBEZPEČÍ - Když jsou vyjmuty kazety a je odblokována pojistka, ze zařízení je vysíláno neviditelné laserové záření. Nevystavujte se působení laserového paprsku.
FARE - Usynlig laserstråling, når patroner fjernes, og spærreanordningen er slået fra. Undgå at blive udsat for laserstrålen.
GEVAAR - Onzichtbare laserstraling wanneer cartridges worden verwijderd en een vergrendeling wordt genegeerd. Voorkom blootstelling aan de laser.
DANGER - Rayonnements laser invisibles lors du retrait des cartouches et du déverrouillage des loquets. Eviter toute exposition au rayon laser.
VAARA - Näkymätöntä lasersäteilyä on varottava, kun värikasetit on poistettu ja lukitus on auki. Vältä lasersäteelle altistumista.
GEFAHR - Unsichtbare Laserstrahlung beim Herausnehmen von Druckkassetten und offener Sicherheitssperre. Laserstrahl meiden.
ΚΙΝΔΥΝΟΣ - Έκλυση αόρατης ακτινοβολίας laser κατά την αφαίρεση των κασετών και την απασφάλιση της μανδάλωσης. Αποφεύγετε την έκθεση στην ακτινοβολία laser.
VESZÉLY – Nem látható lézersugárzás fordulhat elő a patronok eltávolításakor és a zárószerkezet felbontásakor. Kerülje a lézersugárnak való kitettséget.
PERICOLO - Emissione di radiazioni laser invisibili durante la rimozione delle cartucce e del blocco. Evitare l´esposizione al raggio laser.
FARE – Usynlig laserstråling når kassettene tas ut og sperren er satt ut av spill. Unngå eksponering for laserstrålen.
NIEBEZPIECZEŃSTWO - niewidzialne promieniowanie laserowe podczas usuwania kaset i blokady. Należy unikać naświetlenia promieniem lasera.
ОПАСНО! Невидимое лазерное излучение при извлеченных картриджах и снятии блокировки. Избегайте воздействия лазерных лучей.
Pozor – Nebezpečenstvo neviditeľného laserového žiarenia pri odobratých kazetách a odblokovanej poistke. Nevystavujte sa lúčom.
PELIGRO: Se producen radiaciones láser invisibles al extraer los cartuchos con el interbloqueo desactivado. Evite la exposición al haz de láser.
FARA – Osynlig laserstrålning när patroner tas ur och spärrmekanismen är upphävd. Undvik exponering för laserstrålen.
危险 - 当移除碳粉盒及互锁失效时会产生看不见的激光辐射，请避免暴露在激光光束下。
危險 - 移除碳粉匣與安全連續開關失效時會產生看不見的雷射輻射。請避免曝露在雷射光束下。
危険 - カートリッジが取り外され、内部ロックが無効になると、見えないレーザー光が放射されます。 このレーザー光に当たらないようにしてください。
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Notices
285
Power consumption
Product power consumption
The following table documents the power consumption characteristics of the product.
Note: Some modes may not apply to your product.
Mode
Printing
Copy
Description
Power consumption (Watts)
The product is generating hard‑copy output from electronic inputs.
540 W
530 W
The product is generating hard‑copy output from hard‑copy original
documents.
Scan
The product is scanning hard‑copy documents.
60 W
50 W
23 W
Ready
The product is waiting for a print job.
Sleep Mode The product is in a high‑level energy‑saving mode.
Off
The product is plugged into a wall outlet, but the power switch is turned off. 0.2 W
The power consumption levels listed in the previous table represent time-averaged measurements. Instantaneous
power draws may be substantially higher than the average.
Sleep Mode
This product is designed with an energy-saving mode called Sleep Mode. The Sleep Mode saves energy by lowering
power consumption during extended periods of inactivity. The Sleep Mode is automatically engaged after this product
is not used for a specified period of time, called the Sleep Mode Timeout.
Factory default Sleep Mode Timeout for this product (in minutes):
30 minutes
By using the configuration menus, the Sleep Mode Timeout can be modified between 1 minute and 240 minutes. Setting
the Sleep ModeTimeout toa low value reduces energy consumption, but mayincrease theresponse timeof the product.
Setting the Sleep Mode Timeout to a high value maintains a fast response, but uses more energy.
Off mode
If this product has an off mode which still consumes a small amount of power, then to completely stop product power
consumption, disconnect the power supply cord from the electrical outlet.
Total energy usage
It is sometimes helpful to calculate the total product energy usage. Since power consumption claims are provided in
power units of Watts, the power consumption should be multiplied by the time the product spends in each mode in
order to calculate energy usage. The total product energy usage is the sum of each mode's energy usage.
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Notices
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Industry Canada compliance statement
This Class A digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Standard
ICES-003.
Avis de conformité aux normes de l’industrie du Canada
Cet appareil numérique de classe A est conforme aux exigences de la norme canadienne relative aux équipements
pouvant causer des interférences NMB-003.
European Community (EC) directives conformity
This product is in conformity with the protection requirements of EC Council directives 2004/108/EC and 2006/95/EC
on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility
and safety of electrical equipment designed for use within certain voltage limits.
The manufacturer of this product is: Lexmark International, Inc., 740 West New Circle Road, Lexington, KY, 40550 USA.
The authorized representative is: Lexmark International Technology Hungária Kft., 8 Lechner Ödön fasor, Millennium
Tower III, 1095 Budapest HUNGARY, A declaration of conformity to the requirements of the Directives is available upon
request from the Authorized Representative.
This product satisfies the Class A limits of EN 55022 and safety requirements of EN 60950.
Radio interference notice
Warning
This is a product that complies with the emission requirements of EN55022 Class A limits and immunity requirements
of EN55024. This product is not intended to be used in residential/domestic environments.
This is a Class A product. In a domestic environment, this product may cause radio interference, in which case the user
may be required to take adequate measures.
Regulatory notices for telecommunication terminal equipment
This section contains regulatory information pertaining to products that contain telecommunication terminal
equipment such as facsimile.
Notice to users of the US telephone network: FCC requirements
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council
for Terminal Attachments (ACTA). On the back of this equipment is a label that contains, among other information, a
product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to your telephone
company.
This equipment uses the RJ-11C Universal Service Order Code (USOC) jack.
A plug and jack used to connect this equipment to the premises’ wiring and telephone network must comply with the
applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is
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Notices
287
provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See your
setup documentation for more information.
The Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a telephone
line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most
but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be
connected to a line, as determined by the total RENs, contact your local telephone company. For products approved
after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX.
The digits represented by ## are the REN without a decimal point (for example, 03 is a REN of 0.3). For earlier products,
the REN is shown separately on the label.
If this equipment causes harm to the telephone network, the telephone company will notify you in advance that
temporary discontinuance of service may be required. If advance notice is not practical, the telephone company will
notify the customer as soon as possible. You will also be advised of your right to file a complaint with the FCC.
The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the
operation of this equipment. If this happens, the telephone company will provide advance notice in order for you to
make necessary modifications to maintain uninterrupted service.
If you experience trouble with this equipment, for repair or warranty information, contact Lexmark International, Inc.
at www.lexmark.com or your Lexmark representative. If the equipment is causing harm to the telephone network, the
telephone company may request that you disconnect the equipment until the problem is resolved.
This equipment contains no user serviceable parts. For repair and warranty information, contact Lexmark International,
Inc. See the previous paragraph for contact information.
Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service
commission, or corporation commission for information.
If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this
equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment,
consult your telephone company or a qualified installer.
Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer
terminal equipment connected to AC power sources. This has been identified as a major nationwide problem. It is
recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is
connected. An appropriate AC surge arrestor is defined as one that is suitably rated, and certified by UL (Underwriter's
Laboratories), another NRTL (Nationally Recognized Testing Laboratory), or a recognized safety certification body in
the country/region of use. This is to avoid damage to the equipment caused by local lightning strikes and other electrical
surges.
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic
device, including fax machines, to send any message unless said message clearly contains in a margin at the top or
bottom of each transmitted page or on the first page of the transmission, the date and time itis sent and an identification
of the business or other entity, or other individual sending the message, and the telephone number of the sending
machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or
any other number for which charges exceed local or long-distance transmission charges.)
See your user documentation in order to program this information into your fax machine.
Notice to users of the Canadian telephone network
This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number (REN) is
an indication of the maximum number of terminals allowed to be connected to a telephone interface. The terminus of
an interface may consist of any combination of devices, subject only to the requirement that the sum of the RENs of
all the devices does not exceed five. The modem REN is located on the rear of the equipment on the product labeling.
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Notices
288
Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer
terminal equipment connected to AC power sources. This has been identified as a major nationwide problem. It is
recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is
connected. An appropriate AC surge arrestor is defined as one that is suitably rated, and certified by UL (Underwriter’s
Laboratories), another NRTL (Nationally Recognized Testing Laboratory), or a recognized safety certification body in
the country/region of use. This is to avoid damage to the equipment caused by local lightning strikes and other electrical
surges.
This equipment uses CA11A telephone jacks.
Avis réservé aux utilisateurs du réseau téléphonique du Canada
Ce produit est conforme aux spécifications techniques d’Industrie Canada. Le numéro REN (ringer equivalence number :
numéro d’équivalence de sonnerie) fournit une indication du nombre maximum de terminaux pouvant être connectés
à l’interface téléphonique. En bout de ligne, le nombre d’appareils qui peuvent être connectés n’est pas directement
limité, mais la somme des REN de ces appareils ne doit pas dépasser cinq. Le numéro REN du modem est indiqué sur
l’étiquette produit située à l’arrière de l’équipement.
Les compagnies de téléphone constatent que les surtensions électriques, en particulier celles dues à la foudre,
entraînent d'importants dégâts sur les terminaux privés connectés à des sources d’alimentation CA. Il s’agit-là d’un
problème majeur d’échelle nationale. En conséquence, il vous est recommandé de brancher un parasurtenseur dans
la prise de courant à laquelle l’équipement est connecté. Utilisez un parasurtenseur répondant à des caractéristiques
nominales satisfaisantes et certifié par le laboratoire d’assureurs UL (Underwriter’s Laboratories), un autre laboratoire
agréé de type NRTL (Nationally Recognized Testing Laboratory) ou un organisme de certification agréé dans votre région
ou pays. Ceci prévient tout endommagement de l’équipement causé par les orages et autres surtensions électriques.
Cet équipement utilise des prises de téléphone CA11A.
Notice to users of the New Zealand telephone network
The following are special conditions for the Facsimile User Instructions. The grant of a telepermit for any item of terminal
equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection
to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above
all, it provides no assurance that any item will work correctly in all respects with another item of telepermitted
equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network
services.
This equipment shall not be set up to make automatic calls to the Telecom's 111 Emergency Service.
This equipment may not provide for the effective hand-over of a call to another device connected to the same line.
This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom
customers.
Some parameters required for compliance with Telecom's telepermit requirements are dependent on the equipment
associated with this device. The associated equipment shall be set to operate within the following limits for compliance
to Telecom's specifications:
• There shall be no more than 10 call attempts to the same number within any 30 minute period for any single manual
call initiation, and
• The equipment shall go on-hook for a period of not less than 30 seconds between the end of one attempt and the
beginning of the next call attempt.
• The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not
less than 5 seconds between the end of one call attempt and the beginning of another.
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Notices
289
Using this product in Switzerland
This product requires a Swiss billing tone filter (Lexmark part number 80D1877) to be installed on any line which receives
metering pulses in Switzerland. The filter must be used, as metering pulses are present on all analog telephone lines
in Switzerland.
Utilisation de ce produit en Suisse
Cet appareil nécessite l’utilisation d’un filtre de tonalité de facturation suisse (nº de référence Lexmark : 80D1877)
devant être installé sur toute ligne recevant des impulsions de comptage en Suisse. Ce filtre doit être utilisé pour toute
installation car ces impulsions existent sur toutes les lignes téléphoniques suisses.
Verwendung dieses Produkts in der Schweiz
Für dieses Produkt muss ein schweizerischer Billing Tone Filter zur Zählzeichenübertragung (Lexmark Teilenummer
80D1877) für jede Leitung installiert werden, über die in der Schweiz Zeitsteuertakte übertragen werden. Die
Verwendung des Filters ist obligatorisch, da in allen analogen Telefonleitungen in der Schweiz Zeitsteuertakte
vorhanden sind.
Uso del prodotto in Svizzera
Questo prodotto richiede un filtro toni Billing svizzero, (codice Lexmark 80D1877) da installare su tutte le linee che
ricevono impulsi remoti in Svizzera. È necessario utilizzare il filtro poiché gli impulsi remoti sono presenti su tutte le
linee analogiche in Svizzera.
Regulatory notices for wireless products
This section contains the following regulatory information pertaining to wireless products that contain transmitters,
for example, but not limited to, wireless network cards or proximity card readers.
Exposure to radio frequency radiation
The radiated output power of this device is far below the radio frequency exposure limits of the FCC and other regulatory
agencies. A minimum separation of 20 cm (8 inches) must be maintained between the antenna and any persons for
this device to satisfy the RF exposure requirements of the FCC and other regulatory agencies.
Industry Canada (Canada)
This device complies with Industry Canada specification RSS-210. Operation is subject to the following two conditions:
(1) this device may not cause interference, and (2) this device must accept any interference, including interference that
may cause undesired operation of the device.
This device has been designed to operate only with the antenna provided. Use of any other antenna is strictly prohibited
per regulations of Industry Canada.
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Notices
290
To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from
windows to provide maximum shielding. Equipment (or its transmit antenna) that is installed outdoors is subject to
licensing.
The installer of this radio equipment must ensure that the antenna is located or pointed such that it does not emit RF
fields in excess of Health Canada limits for the general population; consult Safety Code 6, obtainable from Health
Canada's Web site www.hc-sc.gc.ca/rpb.
The term "IC:" before the certification/registration number only signifies that the Industry Canada technical
specifications were met.
Industry Canada (Canada)
Cet appareil est conforme à la norme RSS-210 d'Industry Canada. Son fonctionnement est soumis aux deux conditions
suivantes :
(1) cet appareil ne doit pas provoquer d'interférences et (2) il doit accepter toute interférence reçue, y compris celles
risquant d'altérer son fonctionnement.
Cet appareil a été conçu pour fonctionner uniquement avec l'antenne fournie. L'utilisation de toute autre antenne est
strictement interdite par la réglementation d'Industry Canada.
En application des réglementations d'Industry Canada, l'utilisation d'une antenne de gain supérieur est strictement
interdite.
Pour empêcher toute interférence radio au service faisant l'objet d'une licence, cet appareil doit être utilisé à l'intérieur
et loin des fenêtres afin de garantir une protection optimale.
Si le matériel (ou son antenne d'émission) est installé à l'extérieur, il doit faire l'objet d'une licence.
L'installateur de cet équipement radio doit veiller à ce que l'antenne soit implantée et dirigée de manière à n'émettre
aucun champ HF dépassant les limites fixées pour l'ensemble de la population par Santé Canada. Reportez-vous au
Code de sécurité 6 que vous pouvez consulter sur le site Web de Santé Canada www.hc-sc.gc.ca/rpb.
Le terme « IC » précédant le numéro de d'accréditation/inscription signifie simplement que le produit est conforme
aux spécifications techniques d'Industry Canada.
Notice to users in the European Union
Products bearing the CE mark are in conformity with the protection requirements of EC Council directives 2004/108/EC,
2006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the Member States relating to
electromagnetic compatibility, safety of electrical equipment designed for use within certain voltage limits, and on
radio equipment and telecommunications terminal equipment.
Compliance is indicated by the CE marking.
The manufacturer of this product is: Lexmark International, Inc., 740 West New Circle Road, Lexington, KY, 40550 USA.
The authorized representative is: Lexmark International Technology Hungária Kft., 8 Lechner Ödön fasor, Millennium
Tower III, 1095 Budapest HUNGARY, A declaration of conformity to the requirements of the Directives is available upon
request from the Authorized Representative.
This product satisfies the Class A limits of EN 55022 and safety requirements of EN 60950.
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Notices
291
Products equipped with 2.4GHz Wireless LAN option are in conformity with the protection requirements of EC Council
directives 2004/108/EC, 2006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the
Member States relating to electromagnetic compatibility, safety of electrical equipment designed for use within certain
voltage limits and on radio equipment and telecommunications terminal equipment.
Compliance is indicated by the CE marking.
Operation is allowed in all EU and EFTA countries, but is restricted to indoor use only.
The manufacturer of this product is: Lexmark International, Inc., 740 West New Circle Road, Lexington, KY, 40550 USA.
The authorized representative is: Lexmark International Technology Hungária Kft., 8 Lechner Ödön fasor, Millennium
Tower III, 1095 Budapest HUNGARY, A declaration of conformity to the requirements of the Directives is available upon
request from the Authorized Representative.
This product may be used in the countries indicated in the table below.
AT
EL
LI
BE
ES
LT
SE
BG
FI
CH
FR
LV
SK
CY
CZ
DE
IE
DK
IS
EE
IT
HR
MT
TR
HU
NL
UK
LU
SI
NO
PL
PT
RO
Česky
Společnost Lexmark International, Inc. tímto prohlašuje, že výrobek tento výrobek je ve shodě se základními
požadavky a dalšími příslušnými ustanoveními směrnice 1999/5/ES.
Dansk
Deutsch
LexmarkInternational,Inc. erklærerherved, atdetteproduktoverholderdevæsentligekravogøvrige relevante
krav i direktiv 1999/5/EF.
Hiermit erklärt Lexmark International, Inc., dass sich das Gerät dieses Gerät in Übereinstimmung mit den
grundlegenden Anforderungen und den übrigen einschlägigen Bestimmungen der Richtlinie 1999/5/EG
befindet.
Ελληνική ΜΕ ΤΗΝ ΠΑΡΟΥΣΑ Η LEXMARK INTERNATIONAL, INC. ΔΗΛΩΝΕΙ ΟΤΙ ΑΥΤΟ ΤΟ ΠΡΟΪΟΝ
ΣΥΜΜΟΡΦΩΝΕΤΑΙ ΠΡΟΣ ΤΙΣ ΟΥΣΙΩΔΕΙΣ ΑΠΑΙΤΗΣΕΙΣ ΚΑΙ ΤΙΣ ΛΟΙΠΕΣ ΣΧΕΤΙΚΕΣ ΔΙΑΤΑΞΕΙΣ
ΤΗΣ ΟΔΗΓΙΑΣ 1999/5/ΕΚ.
English
Español
Eesti
Hereby, Lexmark International, Inc., declares that this type of equipment is in compliance with the
essential requirements and other relevant provisions of Directive 1999/5/EC.
Por medio de la presente, Lexmark International, Inc. declara que este producto cumple con los requisitos
esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999/5/CE.
Käesolevaga kinnitab Lexmark International, Inc., et seade see toode vastab direktiivi 1999/5/EÜ
põhinõuetele ja nimetatud direktiivist tulenevatele muudele asjakohastele sätetele.
Suomi
Lexmark International, Inc. vakuuttaa täten, että tämä tuote on direktiivin 1999/5/EY oleellisten vaatimusten
ja muiden sitä koskevien direktiivin ehtojen mukainen.
Français
Magyar
Par la présente, Lexmark International, Inc. déclare que l'appareil ce produit est conforme aux exigences
fondamentales et autres dispositions pertinentes de la directive 1999/5/CE.
Alulírott, Lexmark International, Inc. nyilatkozom, hogy a termék megfelel a vonatkozó alapvetõ
követelményeknek és az 1999/5/EC irányelv egyéb elõírásainak.
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Notices
292
Íslenska
Italiano
Latviski
Lietuvių
Malti
Hér með lýsir Lexmark International, Inc. yfir því að þessi vara er í samræmi við grunnkröfur og aðrar
kröfur, sem gerðar eru í tilskipun 1999/5/EC.
Con la presente Lexmark International, Inc. dichiara che questo questo prodotto è conforme ai requisiti
essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999/5/CE.
Ar šo Lexmark International, Inc. deklarē, ka šis izstrādājums atbilst Direktīvas 1999/5/EK būtiskajām
prasībām un citiem ar to saistītajiem noteikumiem.
Šiuo Lexmark International, Inc. deklaruoja, kad šis produktas atitinka esminius reikalavimus ir kitas
1999/5/EB direktyvos nuostatas.
Bil-preżenti, Lexmark International, Inc., jiddikjara li dan il-prodott huwa konformi mal-ħtiġijiet
essenzjali u ma dispożizzjonijiet oħrajn relevanti li jinsabu fid-Direttiva 1999/5/KE.
Nederlands Hierbijverklaart Lexmark International, Inc. dat hettoestel ditproductinovereenstemmingismetdeessentiële
eisen en de andere relevante bepalingen van richtlijn 1999/5/EG.
Norsk
Lexmark International, Inc. erklærer herved at dette produktet er i samsvar med de grunnleggende krav og
øvrige relevante krav i direktiv 1999/5/EF.
Polski
Niniejszym Lexmark International, Inc. oświadcza, że niniejszy produkt jest zgodny z zasadniczymi
wymogami oraz pozostałymi stosownymi postanowieniami Dyrektywy 1999/5/EC.
Português A Lexmark International Inc. declara que este este produto está conforme com os requisitos essenciais e outras
disposições da Diretiva 1999/5/CE.
Slovensky Lexmark International, Inc. týmto vyhlasuje, že tento produkt spĺňa základné požiadavky a všetky
príslušné ustanovenia smernice 1999/5/ES.
Slovensko Lexmark International, Inc. izjavlja, da je ta izdelek v skladu z bistvenimi zahtevami in ostalimi
relevantnimi določili direktive 1999/5/ES.
Svenska
Härmed intygar Lexmark International, Inc. att denna produkt står i överensstämmelse med de väsentliga
egenskapskrav och övriga relevanta bestämmelser som framgår av direktiv 1999/5/EG.
STATEMENT OF LIMITED WARRANTY FOR LEXMARK LASER PRINTERS,
LEXMARK LED PRINTERS, AND LEXMARK MULTIFUNCTION LASER PRINTERS
Lexmark International, Inc., Lexington, KY
This limited warranty applies to the United States and Canada. For customers outside the U.S., refer to the country-
specific warranty information that came with your product.
This limited warranty applies to this product only if it was originally purchased for your use, and not for resale, from
Lexmark or a Lexmark Remarketer, referred to in this statement as “Remarketer.”
Limited warranty
Lexmark warrants that this product:
—Is manufactured from new parts, or new and serviceable used parts, which perform like new parts
—Is, during normal use, free from defects in material and workmanship
If this product does not function as warranted during the warranty period, contact a Remarketer or Lexmark for repair
or replacement (at Lexmark's option).
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Notices
293
If this product is a feature or option, this statement applies only when that feature or option is used with the product
for which it was intended. To obtain warranty service, you may be required to present the feature or option with the
product.
If you transfer this product to another user, warranty service under the terms of this statement is available to that user
for the remainder of the warranty period. You should transfer proof of original purchase and this statement to that
user.
Limited warranty service
The warranty period starts on the date of original purchase as shown on the purchase receipt and ends 12 months later
provided that the warranty period for any supplies and for any maintenance items included with the printer shall end
earlier if it, or its original contents, are substantially used up, depleted, or consumed. Fuser Units, Transfer/Transport
Units, Paper Feed items, if any, and any other items for which a Maintenance Kit is available are substantially consumed
when the printer displays a “Life Warning” or “Scheduled Maintenance” message for such item.
To obtain warranty service you may be required to present proof of original purchase. You may be required to deliver
your product to the Remarketer or Lexmark, or ship it prepaid and suitably packaged to a Lexmark designated location.
You are responsible for loss of, or damage to, a product in transit to the Remarketer or the Lexmark designated location.
When warranty service involves the exchange of a product or part, the item replaced becomes the property of the
Remarketer or Lexmark. The replacement may be a new or repaired item.
The replacement item assumes the remaining warranty period of the original product.
Replacement is not available to you if the product you present for exchange is defaced, altered, in need of a repair not
included in warranty service, damaged beyond repair, or if the product is not free of all legal obligations, restrictions,
liens, and encumbrances.
As part of your warranty service and/or replacement, Lexmark may update the firmware in your printer to the latest
version. Firmware updates may modify printer settings and cause counterfeit and/or unauthorized products, supplies,
parts, materials (such as toners and inks), software, or interfaces to stop working. Authorized use of genuine Lexmark
products will not be impacted.
Before youpresentthisproduct for warranty service, removeallprint cartridges, programs, data, andremovable storage
media (unless directed otherwise by Lexmark).
For further explanation of your warranty alternatives and the nearest Lexmark authorized servicer in your area contact
Lexmark on the World Wide Web.
Remote technical support is provided for this product throughout its warranty period. For products no longer covered
by a Lexmark warranty, technical support may not be available or only be available for a fee.
Extent of limited warranty
Lexmark does not warrant uninterrupted or error-free operation of any product or the durability or longevity of prints
produced by any product.
Warranty service does not include repair of failures caused by:
—Modification or unauthorized attachments
—Accidents, misuse, abuse or use inconsistent with Lexmark user’s guides, manuals, instructions or guidance
—Unsuitable physical or operating environment
—Maintenance by anyone other than Lexmark or a Lexmark authorized servicer
—Operation of a product beyond the limit of its duty cycle
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Notices
294
—Use of printing media outside of Lexmark specifications
—Refurbishment, repair, refilling or remanufacture by a third party of products, supplies or parts
—Products, supplies, parts, materials (such as toners and inks), software, or interfaces not furnished by Lexmark
TO THE EXTENT PERMITTED BY APPLICABLE LAW, NEITHER LEXMARK NOR ITS THIRD PARTY SUPPLIERS OR
REMARKETERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER EXPRESS OR IMPLIED, WITH
RESPECT TO THIS PRODUCT, AND SPECIFICALLY DISCLAIM THE IMPLIED WARRANTIES OR CONDITIONS OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND SATISFACTORY QUALITY. ANY WARRANTIES THAT
MAY NOT BE DISCLAIMED UNDER APPLICABLE LAW ARE LIMITED IN DURATION TO THE WARRANTY PERIOD. NO
WARRANTIES, EXPRESS OR IMPLIED, WILL APPLY AFTER THIS PERIOD. ALL INFORMATION, SPECIFICATIONS, PRICES,
AND SERVICES ARE SUBJECT TO CHANGE AT ANY TIME WITHOUT NOTICE.
Limitation of liability
Your sole remedy under this limited warranty is set forth in this document. For any claim concerning performance or
nonperformance of Lexmark or a Remarketer for this product under this limited warranty, you may recover actual
damages up to the limit set forth in the following paragraph.
Lexmark's liability for actual damages from any cause whatsoever will be limited to the amount you paid for the product
that caused the damages. This limitation of liability will not apply to claims by you for bodily injury or damage to real
property or tangible personal property for which Lexmark is legally liable. IN NO EVENT WILL LEXMARK BE LIABLE FOR
ANY LOST PROFITS, LOST SAVINGS, INCIDENTAL DAMAGE, OR OTHER ECONOMIC OR CONSEQUENTIAL DAMAGES.
This is true even if you advise Lexmark or a Remarketer of the possibility of such damages. Lexmark is not liable for any
claim by you based on a third party claim.
This limitation of remedies also applies to claims against any Suppliers and Remarketers of Lexmark. Lexmark's and its
Suppliers' and Remarketers' limitations of remedies are not cumulative. Such Suppliers and Remarketers are intended
beneficiaries of this limitation.
Additional rights
Some states do not allow limitations on how long an implied warranty lasts, or do not allow the exclusion or limitation
of incidental or consequential damages, so the limitations or exclusions contained above may not apply to you.
This limited warranty gives you specific legal rights. You may also have other rights that vary from state to state.
Patent acknowledgment
The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property
Rights (IPR) Disclosure of Certicom Corp. at the IETF for Elliptic Curve Cryptography (ECC) Cipher Suites for Transport
Layer Security (TLS) implemented in the product or service.
The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property
Rights (IPR) Disclosure of Certicom Corp. at the IETF for TLS Elliptic Curve Cipher Suites with SHA-256/382 and AES Galois
Counter Mode (GCM) implemented in the product or service.
The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property
Rights(IPR) Disclosure ofCerticom Corp. atthe IETF for TLS Suite B Profile for Transport Layer Security (TLS) implemented
in the product or service.
The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property
Rights (IPR) Disclosure of Certicom Corp. at the IETF for Addition of the Camellia Cipher Suites to Transport Layer Security
(TLS) implemented in the product or service.
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Notices
295
The use of certain patents in this product or service is subject to the reasonable, non-discriminatory terms in the
Intellectual Property Rights (IPR) Disclosure of Certicom Corp. at the IETF for AES-CCM ECC Cipher Suites for TLS
implemented in the product or service.
The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property
Rights (IPR) Disclosure of Certicom Corp. at the IETF for IKE and IKEv2 Authentication Using the Eliptic Curve Digital
Signature Algorithm (ECDSA) implemented in the product or service.
The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property
Rights (IPR) Disclosure of Certicom Corp. at the IETF for Suite B Cryptographic Suites for IPSec implemented in the
product or service.
The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property
Rights (IPR) Disclosure of Certicom Corp. at the IETF for Algorithms for Internet Key Exchange version 1 (IKEv1)
implemented in the product or service.
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Index
296
Index
57 Configuration change, some held
58 Too many flash options
installed 248
59 Incompatible tray [x] 248
61 Remove defective disk 248
assigning a custom paper type
name 56
attaching cables 36
Numerics
200 paper jam 232
201 paper jam 232
202 paper jam 233
230 paper jam 235
235 paper jam 235
241 paper jam 236
242 paper jam 236
243 paper jam 236
250 paper jam 237
650‑sheet duo drawer
installing 35
B
250‑sheet tray (standard)
loading 51
loading 48
650‑sheet duo drawer (optional)
buttons, printer control panel 14
buttons, touch screen
using 17
290.30 Scanner Static Jam - Paper
Stop 244
loading 48
82.xx Replace waste toner
bottle 249
82.xx Waste toner bottle
missing 249
82.xx Waste toner bottle nearly
full 249
840.01 Scanner disabled by
admin 250
840.02 Scanner disabled. Contact
system administrator if problem
persists. 250
88.xx [Color] cartridge critically
low 249
88.xx [color] cartridge low 250
88.xx [color] cartridge nearly
low 250
30.xx [Color] cartridge missing 245
30.xx Missing [color] cartridge
and/or [color] imaging kit 245
31.xx Defective [color]
cartridge 245
32.xx Replace unsupported [color]
cartridge 245
34 Incorrect paper size, open
[src] 246
35 Insufficient memory to support
Resource Save feature 246
37 Insufficient memory to collate
job 246
37 Insufficient memory, some held
39 Complex page, some data may
52 Not enough free space in flash
memory for resources 247
53 Unformatted flash detected 247
54 Standard network software
error 247
C
cables
Ethernet 36
USB 36
canceling
canceling a print job
cannot open Embedded Web
Server 279
card stock
loading 52
Change [paper source] to [custom
string] 240
Change [paper source] to [custom
Change [paper source] to [custom
type name] 239
Change [paper source] to [custom
Change [paper source] to [paper
size] 240
Change [paper source] to [paper
size] [paper type] 240
Change [paper source] to [paper
size] [paper type] load
[orientation] 241
A
accessing the Embedded Web
Server 21
ADF
Adjusting color 239
adjusting copy quality 78
advanced options, touch‑screen
copy 84
550‑sheet tray
installing 35
550‑sheet tray (optional)
loading 48
fax 111
FTP 118
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Index
297
Change [paper source] to [paper
size] load [orientation] 240
checking an unresponsive
printer 239
checking an unresponsive
scanner 257
checking the printer status
using the Embedded Web
Server 227
checking the virtual display
using the Embedded Web
Server 227
checking virtual display
using the Embedded Web
Server 227
cleaning
printing from a Macintosh
computer 71
Confidential Print menu 145
configurations
copy troubleshooting
copier does not respond 254
partial document or photo
copies 256
poor copy quality 255
poor scanned image quality 258
copying
adding an overlay message 81
different paper sizes 77
enlarging 78
on both sides of the paper
(duplexing) 77
photos 75
placing separator sheets between
copies 79
reducing 78
using the ADF 74
using the scanner glass
(flatbed) 75
copying different paper sizes 77
copying multiple pages on one
sheet 80
copying on both sides of the paper
(duplexing) 77
custom paper type name
creating 56
Custom Type [x]
D
date and time, fax
setting 104
directory list
printing 72
display troubleshooting
display is blank 251
distinctive ring service, fax
documents, printing
duplexing 77
printer 12
connecting printer to distinctive
ring service 95
connecting the printer to
telephone 96
E
Embedded Web Server
administrator settings 227
creating a fax destination
shortcut 105
functions 227
conservation settings
copying on letterhead 75
copying on transparencies 75
creating a fax destination shortcut
using the Embedded Web
Server 105
creating an FTP shortcut
using the Embedded Web
Server 114
creating profiles
using the ScanBack Utility 120
custom name
configuring 57
conserving supplies 43
copy quality
adjusting 78
copy screen
using 227
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Index
298
Embedded Web Server
Administrator's Guide
encrypting the printer hard
disk 204
envelopes
Fax Station Name not set up.
e‑mail shortcuts, creating
using the Embedded Web
Server 86
Fax Station Number not set up.
fax troubleshooting
can receive but not send
faxes 262
can send but not receive
faxes 261
cannot send or receive a fax 260
received fax has poor print
quality 262
e‑mail, sending
e‑mailing
tips 67
environmental settings
adding message line 88
creating shortcuts using the
creating shortcuts using the touch
screen 86
faxing
blocking junk faxes 109
configuring the printer to observe
creating shortcuts using the
creating shortcuts using the touch
screen 106
distinctive ring service 95
forwarding faxes 112
holding faxes 112
sending a fax at a scheduled
time 108
sending using the touch
screen 106
setting the fax number or station
number 104
setting the outgoing fax name or
finding more information about the
printer 9
flash drive
flash drives
flash memory card
erasing hard disk memory 202
Error reading USB hub. Remove
hub. 241
Ethernet network
preparing to set up for Ethernet
printing 40
Ethernet network setup
using Macintosh 40
Ethernet networking
Macintosh 40
Windows 40
F
factory defaults
restoring 228
fax
sending 106
fax and e‑mail functions
Ethernet setup
fax and e‑mail functions are not set
up 259
fax connection
connecting the printer to the wall
jack 94
fax connections
telephone 96
fax log
viewing 109
Fax Mode (Analog Fax Setup)
menu 161
Fax Mode (Fax Server Setup)
menu 169
fax ports 36
fax screen
exporting a configuration
using the Embedded Web
Server 24
exporting a configuration using the
EXT port
exterior of the printer
cleaning 205
e‑mail
canceling 89
e‑mail alert
notice of low supply level 228
notice of paper jam 228
e‑mail function
e‑mail screen
installing 30
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Index
299
font card
installing 30
font sample list
imaging kits
ordering 207
LINE port
printing 72
Forms and Favorites
FTP
FTP address
creating shortcuts using the touch
screen 115
FTP screen
replacing 211
linking trays 56
Load Manual Feeder with [custom
string] 243
Load Manual Feeder with [custom
type name] 243
Load Manual Feeder with [paper
size] 243
Load Manual Feeder with [paper
loading
650‑sheet duo drawer
(optional) 48
card stock 52
letterhead in manual feeder 68
manual feeder 54
multipurpose feeder 52
transparencies 52
importing a configuration
using the Embedded Web
Server 24
importing a configuration using the
using the Embedded Web
Server 92
Insert Tray [x] 242
installing options
installing printer on a network
installing printer software
installing printer software
(Windows) 38
IP address, printer
finding 21
G
Green settings
guidelines
card stock 67
envelopes 67
letterhead 68
transparencies 70
J
jams
avoiding 230
locating doors and trays 230
locations 230
M
H
making copies using paper from
manual feeder
loading 54
memory
memory card
installing 26
troubleshooting 265
Memory full, cannot print
faxes 243
menu settings page
printing 38
menus
Active NIC 136
AppleTalk 140
Custom Names 134
hard disk
numbers 230
jams, clearing
wiping 202
hard disk memory
erasing 202
printing from a Macintosh
computer 71
holding faxes 112
home screen
200 paper jam 232
201 paper jam 232
202 paper jam 233
230 paper jam 235
235 paper jam 235
241 paper jam 236
242 paper jam 236
243 paper jam 236
250 paper jam 237
Job Accounting menu 191
hiding icons 21
home screen buttons and icons
description 16
L
labels, paper
tips 69
letterhead
I
loading, manual feeder 68
If restarting job, replace originals
that have not begun to exit the
scanner 241
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Index
300
network setup page
printing 38
Networking Guide
No analog phone line connected to
modem, fax is disabled 243
erasing 202
paper feed troubleshooting
message remains after jam is
cleared 266
paper jams
avoiding 230
Finishing 187
paper jams, clearing
200 paper jam 232
201 paper jam 232
202 paper jam 233
230 paper jam 235
235 paper jam 235
241 paper jam 236
242 paper jam 236
243 paper jam 236
250 paper jam 237
paper size
setting 48
Paper Size/Type menu 125
paper sizes
paper type
Flash Drive 180
HTML 197
Image 198
IPv6 140
O
Miscellaneous 144
Paper Size/Type 125
Paper Weight 130
PDF 194
PictBridge 199
PostScript 194
Quality 188
Reports 135, 138
Settings 185
Standard USB 141
Substitute Size 128
Supplies 124
options
font card 30
internal 25
memory card 26
options, touch‑screen
setting 48
paper types
paper weights
PCL Emul menu 195
photos
copying 75
PictBridge‑enabled printing
photos 72
placing separator sheets between
copies 79
preparing to set up the printer on
print job
canceling, from computer 73
print quality
cleaning the scanner glass 205
replacing the waste toner
bottle 208
scan 121
ordering
output file type
changing 88
TCP/IP 139
Universal Setup 134
Utilities 193
P
paper
XPS 194
characteristics 58
letterhead 60
preprinted forms 60
recycled 59
saving 80
selecting 59
Miscellaneous menu 144
mobile device
multipurpose feeder
loading 52
storing 61
My MFP
unacceptable 59
Universal size setting 48
using recycled 43
N
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Index
301
print quality troubleshooting
blank pages 267
printer hard disk
80 Routine maintenance 249
82 Replace waste toner
bottle 208
dark lines 268
encrypting 204
printer information
printer IP address
finding 21
printer messages
290.30 Scanner Static Jam - Paper
Stop 244
30.xx [Color] cartridge
missing 245
82.xx Replace waste toner
bottle 249
82.xx Waste toner bottle
missing 249
82.xx Waste toner bottle nearly
full 249
840.01 Scanner disabled by
admin 250
840.02 Scanner disabled. Contact
system administrator if problem
persists. 250
88.xx [Color] cartridge critically
88.xx [color] cartridge low 250
88.xx [color] cartridge nearly
low 250
light colored line, white line, or
incorrectly colored line 269
poor transparency quality 276
print is too light 272
repeating defects 271
solid color or black pages appear
toner fog or background
shading 274
30.xx Missing [color] cartridge
and/or [color] imaging kit 245
31.xx Defective [color]
cartridge 245
toner rubs off 275
toner specks 275
uneven print density 276
print troubleshooting
incorrect margins 269
incorrect or strange characters
print 253
32.xx Replace unsupported [color]
cartridge 245
34 Incorrect paper size, open
[src] 246
35 Insufficient memory to support
Resource Save feature 246
37 Insufficient memory to collate
job 246
Change [paper source] to [custom
string] 240
Change [paper source] to [custom
Change [paper source] to [custom
type name] 239
Change [paper source] to [custom
type name] load
jammed pages are not
reprinted 266
multiple‑language PDF files do not
print 251
37 Insufficient memory, some held
39 Complex page, some data may
52 Not enough free space in flash
53 Unformatted flash
detected 247
[orientation] 239
Change [paper source] to [paper
size] 240
Change [paper source] to [paper
Change [paper source] to [paper
size] [paper type] load
[orientation] 241
Change [paper source] to [paper
size] load [orientation] 240
Close front door 241
print job takes longer than
expected 253
unexpected page breaks
occur 254
54 Network [x] software error 247
54 Standard network software
error 247
Error reading USB hub. Remove
hub. 241
printer
configurations 12
56 Standard USB port
disabled 247
Fax Station Name not set up.
Contact system
minimum clearances 10
models 12
shipping 226
printer control panel 14
57 Configuration change, some
58 Too many flash options
installed 248
58 Too many trays attached 248
61 Remove defective disk 248
administrator. 241
Fax Station Number not set up.
Contact system
administrator. 241
If restarting job, replace originals
that have not begun to exit the
scanner 241
Insert Tray [x] 242
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Index
302
Load [src] with [custom
string] 242
Load [src] with [custom type
name] 242
printing
Replace all originals if restarting
job. 244
reports
canceling, from the printer control
panel 73
directory list 72
viewing 228
Load Manual Feeder with [custom
string] 243
Load Manual Feeder with [custom
type name] 243
Load Manual Feeder with [paper
size] 243
Load Manual Feeder with [paper
type] [paper size] 243
Memory full, cannot print
faxes 243
No analog phone line connected
to modem, fax is disabled 243
Remove packaging material, [area
name] 244
Remove paper from standard
Replace all originals if restarting
job. 244
Scanner automatic feeder cover
open 244
Some held jobs were not
restored 245
Unsupported camera mode,
unplug camera and change
mode 245
Unsupported disk 245
Unsupported USB device, please
remove 241
Unsupported USB hub, please
remove 241
printer options troubleshooting
drawers 264
memory card 265
multipurpose feeder 265
printer problems, solving basic 239
printer software, installing
(Windows) 38
font sample list 72
printing from a Macintosh
computer 71
resolution, fax
menu settings page 38
photos 72
printing a directory list 72
printing confidential and other held
jobs
printing from a flash drive 65
publications
changing 108
Restore held jobs? 244
restoring factory default
settings 228
S
scan screen
options 121
scan to computer
original size 121
paper orientation, setting 122
Scan to Network
Q
scan troubleshooting
partial document or photo
scans 258
scan was not successful 257
scanning takes too long or freezes
the computer 257
ScanBack Utility
using 120
scanner
Automatic Document Feeder
(ADF) 13
functions 12
Scanner automatic feeder cover
open 244
scanner glass
cleaning 205
scanner glass (flatbed)
scanning
R
recycled paper
recycling
Lexmark packaging 47
reducing printer noise 44
Remote Operator Panel
Remove originals from the scanner
automatic document feeder 244
Remove packaging material, [area
name] 244
Remove paper from standard
printing from a Macintosh
computer 71
printer status
checking, using the Embedded
Web Server 227
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Index
303
Sleep Mode
adjusting 45
Some held jobs were not
restored 245
standard tray
tray linking
assigning a custom paper type
name 56
tray unlinking
assigning a custom paper type
name 56
scanning to a flash drive 120
scanning to an FTP address
creating shortcuts using the
computer 114
using shortcut numbers 115
loading 48
trays
linking 56
unlinking 56
troubleshooting
an application error has
occurred 263
cannot open Embedded Web
Server 279
Standard USB menu 141
statement of volatility 201
status of supplies
checking 206
storing
paper 61
supplies 206
sending a fax using shortcuts 107
sending a fax using the touch
screen 106
sending fax
sending fax at a scheduled
time 108
storing print jobs 70
subject and message information
supplies
checking, from printer control
panel 206
checking an unresponsive
printer 239
checking an unresponsive
scanner 257
fax and e‑mail functions are not
sending fax using the address
book 107
Set Date/Time menu 148
setting the fax number or station
number 104
setting the outgoing fax name or
setting up e‑mail alerts
using the Embedded Web
Server 228
checking, using the Embedded
conserving 43
solving basic printer
problems 239
storing 206
troubleshooting, copy
copier does not respond 254
partial document or photo
copies 256
poor copy quality 255
poor scanned image quality 258
troubleshooting, display
display is blank 251
troubleshooting, fax
can receive but not send
faxes 262
can send but not receive
faxes 261
cannot send or receive a fax 260
received fax has poor print
quality 262
troubleshooting, paper feed
message remains after jam is
cleared 266
troubleshooting, print
incorrect margins 269
supplies, ordering
T
setting up fax and e‑mail
telecommunication
tips
functions 259
setting up the printer
on an Ethernet network
on an Ethernet network (Windows
only) 40
shortcuts, creating
toner cartridges
ordering 207
recycling 47
replacing 217
toner darkness
adjusting 64
touch screen
buttons 17
FTP address 115
showing icons on the home
screen 21
transparencies
loading 52
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Index
304
incorrect or strange characters
print 253
jammed pages are not
reprinted 266
multiple‑language PDF files do not
print 251
WS‑Scan
U
about 23
understanding the home screen
buttons and icons 16
Universal Paper Size
setting 48
X
Unsupported camera mode, unplug
Unsupported USB device, please
remove 241
Unsupported USB hub, please
remove 241
updating options in printer
driver 39
using Quiet Mode 44
using shortcuts
print job takes longer than
expected 253
unexpected page breaks
occur 254
troubleshooting, print quality
blank pages 267
dark lines 268
light colored line, white line, or
incorrectly colored line 269
poor transparency quality 276
using the Embedded Web
Server 227
using the ScanBack Utility 120
print is too light 272
repeating defects 271
solid color or black pages appear
toner fog or background
shading 274
toner rubs off 275
V
printing from a Macintosh
computer 71
viewing
reports 228
virtual display
checking, using Embedded Web
Server 227
erasing 202
volatility
toner specks 275
uneven print density 276
troubleshooting, printer options
drawers 264
memory card 265
multipurpose feeder 265
troubleshooting, scan
partial document or photo
scans 258
scan was not successful 257
scanning takes too long or freezes
the computer 257
W
waste toner bottle
ordering 207
replacing 208
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