Kyocera Power Screwdriver TASKalfa 5500i TASKalfa 4500i User Manual

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Legal Notes  
Unauthorized reproduction of all or part of this guide is prohibited.  
The information in this guide is subject to change without notice.  
We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.  
Regarding Trademarks  
Microsoft®, Windows®, Windows 7®, Windows Vista®, Windows XP®, Windows Server®, Word®, Powerpoint® is a  
registered trademark of Microsoft Corporation in the U.S. and/or other countries. KPDL is a trademark of Kyocera  
Corporation. PCL® is a trademark of Hewlett-Packard Company. TrueType® and Mac OS® are registered trademark of  
Apple Inc., Adobe®, Acrobat®, Adobe Reader®, Photoshop® and PostScript® are trademarks of Adobe Systems,  
Incorporated. UNIX® is a trademark in the United States and other countries, licensed exclusively through X/Open  
Company Limited.  
All other brand and product names herein are registered trademarks or trademarks of their respective companies.  
Examples of the operations given in this guide support the Windows 7 printing environment. Essentially the same  
operations are used for Microsoft Windows Vista, Windows XP, Windows Server 2003, and Windows Server 2008  
environments.  
User Interface screen captures shown in this guide may differ depending on your printing device.  
This user guide and its contents were developed for the 5.2 driver.  
Models supported by the KX printer driver  
TASKalfa 3500i  
TASKalfa 4500i  
TASKalfa 5500i  
TASKalfa 6500i  
TASKalfa 8000i  
© 2011 KYOCERA MITA Corporation  
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Table of Contents  
Chapter 1 Installation  
Chapter 2 Device Settings  
KX DRIVER  
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Chapter 3 Quick Print  
Chapter 4 Basic  
Chapter 5 Layout  
User Guide  
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Chapter 6 Finishing  
Chapter 7 Imaging  
Chapter 8 Publishing  
Chapter 9 Job  
KX DRIVER  
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Chapter 10 Advanced  
User Guide  
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1 Installation  
A printer driver is an application that manages communication between a printer  
and your computer. Once installed, the printer driver settings must be  
configured in the printer Properties and Printing Preferences.  
Note: In Windows operating systems, you must be logged in with  
administrator rights to install the printer driver.  
This section describes the initial steps to take before you install the printer  
driver, and based on your operating system, the next procedure you can follow.  
Turn on the computer and the printer.  
1
2
In Windows 7 and Windows Vista with a USB connection, a driver installation  
will be made from the Microsoft Windows Update site if a certified driver is  
available and the system is connected to the web. We recommend you continue  
with the steps to install the driver for an expanded feature set. In Windows, if the  
Found New Hardware Wizard dialog box appears during the installation  
process, click Cancel. If the Hardware Installation warning dialog box  
appears, click Continue Anyway.  
Insert the Product Library disc into the disc drive. The Main Menu appears.  
Note: If the Product Library fails to start after inserting it into the disc drive,  
use Windows Explorer to locate Setup.exe on the local drive and double-click  
to open.  
Click View License Agreement to read the license agreement.  
Click Accept to proceed.  
3
4
5
To begin the installation, click Install Software.  
Note: If the Windows Security warning dialog box appears at any point  
during the installation process, click Install this driver software anyway.  
The Installer appears with several installation methods displayed.  
6
You can select Express Mode for a network or USB connection and the  
installation wizard will discover your printers. You can also select Custom  
Mode for a network or USB connection and either manually select installation  
packages and specify utilities or let the installation wizard discover your printer.  
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Installation  
Express Mode Installation  
Custom Mode Installation  
On the Installation Method page, click Utilities to install printer utilities. You  
can also select utilities to install during the Custom Installation procedure.  
If the installation wizard detects older driver or utility components, the Software  
Component Upgrade page appears.  
Choose the component to upgrade. Click Next.  
1
2
3
Confirm your upgrade settings. To start the upgrade, click Upgrade.  
When the upgrade completes, click Next. The Installation Method page  
appears.  
Express Mode applies to driver installation for a USB or network connection  
only. The installation wizard discovers printers that are turned on, and  
connected by USB and network cable. In Custom Mode, you are able to select  
the installation packages and specify the port.  
This section describes the express installation procedure of the driver software  
in Windows operating systems.  
Ensure that your printer and computer are turned on and connected by USB or  
network cable.  
1
Note: In Windows 7 and Windows Vista with a USB connection, a driver  
installation will be made from the Microsoft Windows Update site if a certified  
driver is available and the system is connected to the web. We recommend you  
continue with the steps to install the KX Driver for an expanded feature set. In  
Windows, if the Found New Hardware Wizard dialog box appears during the  
installation process, click Cancel. If the Hardware Installation warning dialog  
box appears, click Continue Anyway.  
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Installation  
On the Installation Method page, click Express Mode.  
2
3
The Discover Printing System page opens, searching for your printing  
system.  
If Discover finds your printing system, select your model from the list and click  
Next.  
If Discover does not find your printing system, a message appears. Remove  
and reinsert the USB or network cable, and ensure it is connected properly.  
Click Refresh to retry the discovery. If the system still cannot find your printing  
system, contact your system administrator.  
Select Use host name for port name to use a host name for the Standard  
TCP/IP port. If the installation wizard still displays the IP address, contact your  
system administrator. (Not available with a USB connection.)  
4
5
6
Click Information if you want to open a dialog box with details about IP  
Address, Host Name, Printer Model, Contact, Location, and Serial Number.  
Click OK. Click Next. (Not available with a USB connection.)  
On the Printer Settings page, you can assign a name to your printing system.  
Note: With a first time USB connection, the Printer Settings page does not  
appear.  
You can also choose to share this printer with others or set this printer as the  
default printer. Make your selections, and then click Next.  
On the Confirm Settings page, click Install if the settings are correct. Click  
Back to correct the settings.  
7
8
The Installation Completed page appears displaying the following driver  
options.  
Print a test page  
This selection verifies a connection with the printer and creates a print out of  
the installed driver components.  
Enable Status Monitor  
The Status Monitor displays system status messages on your computer  
screen during printing tasks. The Status Monitor button appears on the  
Advanced tab.  
Show Quick Print Tab  
This selection lets you define basic print options into group profiles that can  
be accessed easily. The Show Quick Print tab option also appears in the  
Administrator Settings in Device Settings.  
Device Settings  
Select the Device Settings check box to open Device Settings where you  
can choose installed options for your printing system. (The Device Settings  
check box appears only in Windows XP with a network connection.)  
When the installation completes successfully, click Finish to exit the installation  
wizard.  
A message may appear if there is a software installation failure.  
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Installation  
Click Finish, and retry the installation. If the same message appears again,  
contact your system administrator.  
The installation of the printer is now complete. If prompted, restart your  
computer.  
Custom Mode applies to driver installation for a USB or network connection.  
The installation wizard can discover printers that are turned on, and connected  
by USB and network cable, or you can manually select the driver from drivers  
that are available. You can specify the printer port, fonts, and the utilities you  
want to install.  
Printer drivers that ship with Windows operating systems are called minidrivers.  
The minidriver is available separately for PCL and KPDL and provides basic  
support for your printer.  
The KX XPS DRIVER is only available for printing systems used with Windows  
7 and Windows Vista. The XPS driver is discussed in the Device Settings  
chapter. Minidriver functionality is not documented in this user guide.  
This section describes the custom installation procedure of the driver software  
in Windows operating systems using a network connection.  
Ensure that your printer and computer are connected to a network.  
1
On the Installation Method page, select Custom Mode.  
2
The Discover Printing System page opens searching for your printing system.  
The Discover button is automatically selected. A list of models appears. Click  
3
Next.  
If Discover does not find your printing system, a message appears. Remove  
and reinsert the network cable, and ensure it is connected properly. Click  
Refresh to retry the discovery. If the system still cannot find your printing  
system, contact your system administrator.  
On the Custom Installation page, select the driver and software packages you  
want to install from the Driver and Utility tabs, and clear those not intended for  
4
installation. Click Next.  
If you only select software packages from the Utility tab, you will skip to the  
Confirm Settings page.  
On the Printer Settings page, you can assign a name for your printing system.  
You can also choose to share this printer with others or set this printer as the  
5
default printer. Make your selections, and then click Next.  
On the Confirm Settings page, click Install if the settings are correct. Click  
Back to correct the settings.  
6
Note: If the Hardware Installation warning dialog box appears, click  
Continue.  
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Installation  
The Installation Completed page appears displaying the following driver  
7
options.  
Print a test page  
This selection verifies a connection with the printer and creates a print out of  
the installed driver components.  
Enable Status Monitor  
The Status Monitor displays system status messages on your computer  
screen during printing tasks. The Status Monitor button appears on the  
Advanced tab.  
Show Quick Print Tab  
This selection lets you define basic print options into group profiles that can  
be accessed easily. The Show Quick Print tab option also appears in the  
Administrator Settings in Device Settings.  
Device Settings  
Select the Device Settings check box to open Device Settings where you  
can choose installed options for your printing system. (The Device Settings  
check box appears only in Windows XP.)  
When the installation completes successfully, click Finish to exit the installation  
wizard.  
A message may appear if there is a software installation failure.  
Click Finish, and retry the installation. If the same message appears again,  
contact your system administrator.  
The installation of the printer is now complete. If prompted, restart your  
computer.  
This section describes the custom installation procedure of the driver software  
in Windows operating systems using a USB connection. With Discover, all  
devices available for the driver installation are found automatically. This is the  
recommended Custom Mode USB installation method.  
Ensure that your printer and computer are turned on and connected using a  
USB cable.  
1
Note: In Windows 7 and Windows Vista, a driver installation will be made from  
the Microsoft Windows Update site if a certified driver is available and the  
system is connected to the web. We recommend you continue with the steps to  
install the KX Driver for an expanded feature set.  
On the Installation Method page, select Custom Mode.  
2
The Discover Printing System page opens, searching for your printing  
system. The Discover button is automatically selected.  
3
Select your device and click Next.  
If Discover does not find your printing system, a message appears. Remove  
and reinsert the USB cable, and ensure it is connected properly. Click Refresh  
to retry the discovery. If the system still cannot find your printing system, contact  
your system administrator.  
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Installation  
On the Custom Installation page, select the driver and software packages you  
want to install from the Driver and Utility tabs, and clear those not intended for  
installation. Click Next.  
4
5
If you only select software packages from the Utility tab, you will skip to the  
Confirm Settings page.  
On the Printer Settings page, you can assign a name to your printing system.  
Note: With a first time USB connection, the Printer Settings page does not  
appear.  
You can also choose to share this printer with others or set this printer as the  
default printer. Make your selections, and then click Next.  
On the Confirm Settings page, click Install if the settings are correct. Click  
Back to correct the settings.  
6
7
Note: If the Hardware Installation warning dialog box appears, click  
Continue Anyway.  
The Installation Completed page appears displaying the following driver  
options.  
Print a test page  
This selection verifies a connection with the printer and creates a print out of  
the installed driver components.  
Enable Status Monitor  
The Status Monitor displays system status messages on your computer  
screen during printing tasks. The Status Monitor button appears on the  
Advanced tab.  
Show Quick Print Tab  
This selection lets you define basic print options into group profiles that can  
be accessed easily. The Show Quick Print tab option also appears in the  
Administrator Settings in Device Settings.  
When the installation completes successfully, click Finish to exit the installation  
wizard.  
A message may appear if there is a software installation failure.  
Click Finish, and retry the installation. If the same message appears again,  
contact your system administrator.  
The installation of the printer is now complete. If prompted, restart your  
computer.  
This section describes the custom installation procedure of the driver software  
in Windows operating systems using a network connection.  
Ensure that your printer and computer are connected to a network.  
1
On the Installation Method page, select Custom Mode.  
2
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Installation  
The Discover Printing System page opens, searching for your printing  
system. The Discover button is automatically selected. Choose Custom select  
and click Next.  
3
4
The Printing System page appears. Select your printing system model from  
the list and click Next. If there is only one driver model, this page does not  
appear. Proceed to the next step.  
On the Printer Port page, select the port connected to your printing system, or  
add a port connected to your system by clicking Add Port. Click Next.  
5
6
On the Custom Installation page, select the driver and software packages you  
want to install from the Driver and Utility tabs, and clear those not intended for  
installation. Click Next.  
If you only select software packages from the Utility tab, you will skip to the  
Confirm Settings page.  
On the Printer Settings page, you can assign a name for your printing system.  
You can also choose to share this printer with others or set this printer as the  
default printer. Make your selections, and then click Next.  
7
8
On the Confirm Settings page, click Install if the settings are correct. Click  
Back to correct the settings.  
Note: If the Hardware Installation warning dialog box appears, click  
Continue.  
The Installation Completed page appears displaying the following driver  
options.  
9
Print a test page  
This selection verifies a connection with the printer and creates a print out of  
the installed driver components.  
Enable Status Monitor  
The Status Monitor displays system status messages on your computer  
screen during printing tasks. The Status Monitor button appears on the  
Advanced tab.  
Show Quick Print Tab  
This selection lets you define basic print options into group profiles that can  
be accessed easily. The Show Quick Print tab option also appears in the  
Administrator Settings in Device Settings.  
Device Settings  
Select the Device Settings check box to open Device Settings where you  
can choose installed options for your printing system. (The Device Settings  
check box appears only in Windows XP.)  
When the installation completes successfully, click Finish to exit the installation  
wizard.  
A message may appear if there is a software installation failure.  
Click Finish, and retry the installation. If the same message appears again,  
contact your system administrator.  
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Installation  
The installation of the printer is now complete. If prompted, restart your  
computer.  
This section describes the custom installation procedure of the driver software  
in Windows operating systems using a USB connection. With the Custom  
select option, you manually select the printing system and printer port to install.  
In Custom mode, Custom Select is not recommended for USB in  
environments where printing systems are connected and reconnected using  
USB ports. The Discover method provides a more reliable installation path.  
Ensure that your printer and computer are turned on and connected using a  
USB cable.  
1
Note: In Windows 7 and Windows Vista, a driver installation will be made from  
the Microsoft Windows Update site if a certified driver is available and the  
system is connected to the web. We recommend the Custom Mode using  
Discover for USB connections to ensure a reliable installation.  
On the Installation Method page, select Custom Mode.  
2
The Discover Printing System page opens, searching for your printing  
system. The Discover button is automatically selected. Choose Custom select  
3
and click Next.  
The Printing System page appears. Select your printing system model from  
the list and click Next.  
4
On the Printer Port page, select an existing port connected to your printing  
system. Click Next.  
5
On the Custom Installation page, select the driver and software packages you  
want to install from the Driver and Utility tabs, and clear those not intended for  
6
installation. Click Next.  
If you only select software packages from the Utility tab, you will skip to the  
Confirm Settings page.  
On the Printer Settings page, you can assign a name to your printing system.  
7
You can also choose to share this printer with others or set this printer as the  
default printer. Make your selections, and then click Next.  
On the Confirm Settings page, click Install if the settings are correct. Click  
Back to correct the settings.  
8
Note: If the Hardware Installation warning dialog box appears, click  
Continue Anyway.  
The Installation Completed page appears displaying the following driver  
options.  
9
Print a test page  
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Installation  
This selection verifies a connection with the printer and creates a print out of  
the installed driver components.  
Enable Status Monitor  
The Status Monitor displays system status messages on your computer  
screen during printing tasks. The Status Monitor button appears on the  
Advanced tab.  
Show Quick Print Tab  
This selection lets you define basic print options into group profiles that can  
be accessed easily. The Show Quick Print tab option also appears in the  
Administrator Settings in Device Settings.  
When the installation completes successfully, click Finish to exit the installation  
wizard.  
A message may appear if there is a software installation failure.  
Click Finish, and retry the installation. If the same message appears again,  
contact your system administrator.  
The installation of the printer is now complete. If prompted, restart your  
computer.  
You can expand the functionality of your printer driver by installing optional  
components.  
On the Product Library disc menu > Advanced Tools menu, select Optional  
Printer Components.  
1
Select a printer to install optional components, and click Next.  
2
On all Select pages, choose your components, and click Next.  
3
On the Confirm Settings page, click Install if the displayed settings are  
correct. Click Back to correct any settings.  
4
The Printer Components Installation Completed page appears. Click Finish.  
5
When you have completed installing printers and optional components, restart  
your computer if prompted.  
The Add Printer Wizard displays a series of pages that guide you through  
printer installation. You are prompted to make installation choices on each  
page.  
This section describes how to install a printer driver using the Add Printer  
Wizard in Windows 7 and Windows Vista.  
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Installation  
Click Start and click Devices and Printers (Windows 7), or click Control Panel  
and double-click Printers (Windows Vista).  
1
Click Add a printer.  
2
3
The Add Printer Wizard appears. Click either Add a local printer or Add a  
network, wireless or Bluetooth printer. Follow the instructions on each page,  
and then click Next to proceed to the next page.  
Note: If the Windows Security warning dialog box appears, click Install this  
driver software anyway.  
The last page of the wizard appears with a message that you’ve successfully  
added the printer you selected. Installation of the printer driver is now complete.  
Click Print a test page if you want to produce sample print output from the  
newly installed printer. To close the Add Printer Wizard, click Finish.  
4
This section describes how to install a printer driver using the Add Printer  
Wizard in Windows XP.  
Click Start and Printers and Faxes.  
1
Click Add a printer.  
2
The Add Printer Wizard appears. Follow the instructions on each page, and  
then click Next to proceed to the next page.  
3
Note: If the Found New Hardware Wizard page appears, click Cancel. If the  
Hardware Installation warning dialog box appears, click Continue Anyway.  
When the Completing the Add Printer Wizard page appears, installation of  
the printer driver is now complete. To close the Add Printer Wizard, click  
4
Finish. If prompted, restart your computer.  
The printer driver software can be accessed from the Print dialog box of an  
application, or from Start. If accessed from an application, then changes made  
to driver settings remain in effect until the application ends. If accessed from  
Start, changes are maintained as the default printer settings.  
Default driver settings apply to print jobs initiated from any application, but they  
are overwritten by setting changes made within each application.  
Click Start and click Devices and Printers (Windows 7), or click Control Panel  
and double-click Printers (Windows Vista), or Printers and Faxes (Windows  
1
XP).  
Right-click on your printing system icon.  
2
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Installation  
Click Printing Preferences.  
3
4
5
In the Printing Preferences dialog box, select the desired features in all tabs.  
Click OK to save the settings.  
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2 Device Settings  
In Device Settings, you can select installed printing system options so the  
associated features can be used with the printer driver. You can also match the  
memory setting in the driver with the memory installed in your printing system,  
which lets the driver manage font downloads more efficiently. Administrator,  
User, PDL (Page Description Language), and Compatibility settings can also be  
selected.  
Device Settings can be accessed from Devices and Printers (Windows 7),  
Printers (Windows Vista), or Printers and Faxes (Windows XP) folder.  
Click Start and click Devices and Printers (Windows 7), or click Control Panel  
and double-click Printers (Windows Vista), or Printers and Faxes (Windows  
XP).  
1
Right-click the desired printing system model.  
2
3
Click Printer properties (Windows 7) or Properties (Windows Vista, Windows  
XP).  
Click Device Settings.  
4
Optional devices extend the capabilities of your printing system for source,  
finishing, and job storage.  
In a client/server environment, this feature is unavailable to a client logged in as  
a restricted user.  
You can set the printer driver to match the optional devices installed on your  
printing system.  
In the Properties dialog box, click Device Settings.  
1
In Device Settings > Device options, select the check boxes for all installed  
devices.  
2
Before using the Punch option in the Finishing tab, you must set punch options  
in the Device Settings tab. The selected option is available under Punch in the  
Finishing tab.  
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Device Settings  
In Device Settings, under Device options, select a finisher that supports  
1
2
punch. Or if already selected, double-click the blue text.  
Depending on the punch unit attached, select one option:  
None  
No punch option available in the Finishing tab.  
2 hole  
2 hole option available in the Finishing tab.  
2 & 3 hole  
2 hole and 3 hole options available in the Finishing tab (inches based).  
2 & 4 hole  
2 hole and 4 hole options available in the Finishing tab (metric based).  
Click OK.  
3
You can create up to 1000 custom boxes for storing print jobs. Custom boxes  
can be assigned to users who can print the jobs later from the printing system's  
operation panel.  
In Device Settings, select Hard disk. Or if selected, double-click Hard disk.  
1
In the Hard Disk Settings dialog box, click Add.  
2
In the Defined custom boxes list, a new Box number and Box name appear.  
3
If desired, change the number and name in the Box number and Box name  
boxes. The number must be within a range of 1 to 1000, and the name length  
can be up to 32 characters. You can also type a user name up to 20 characters.  
Select Shared box to enable the box for multiple users.  
4
Check box selected: All network users can save jobs in the box.  
Check box clear: Only the box owner and network administrator can save jobs  
in the box.  
To require users of a shared box to type a password before printing, select  
Require password, and type a password up to 16 characters.  
5
Click OK in the Hard Disk Settings and Properties dialog boxes.  
6
The new custom box appears in the Custom Box dialog box when printing.  
You can remove a custom box by selecting it in the Defined custom boxes  
list and clicking Delete.  
You can import a custom box list by clicking Import and browsing for a valid  
custom box list file (.CSV or .KXU).  
You can save the current custom box list (.CSV or .KXU) in your computer or  
network by clicking Export. A saved list can be imported into another printer  
driver.  
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Device Settings  
Auto Configure detects the devices installed on the printing system if it is  
connected over a network. Auto Configure can detect printing system devices  
such as input devices. When your computer is connected to the printing system  
through a TCP/IP or WSD port, the Auto Configure button appears in Device  
Settings. Auto Configure updates the Device options list, Memory, and  
preview images to keep the printer driver consistent with the printing system  
configuration.  
Not all installed devices are detected by using Auto Configure. Before  
selecting OK in Device Settings, check the settings to make sure that they are  
correct.  
Note: The default setting for Windows XP Service Pack 2 is for the Windows  
Firewall to be set to On. The setting can be changed to allow communication  
between the printing system and your computer. In the Windows Security  
Alert dialog box, click Unblock.  
Silent Auto Configuration  
Silent auto configuration checks the printing system every 10 minutes for  
changes in optional devices or memory. When a change is detected, the driver  
is automatically updated with the new settings. Silent auto configuration is  
only available for printing systems installed in Windows 7 or Windows Vista.  
In a client/server environment, this feature is unavailable to a client logged in as  
a restricted user.  
The Auto Configure button can be used to detect all available device options  
when the printing system is connected to a network through a TCP/IP port.  
Verify that all optional devices are attached to the printing system, and that it is  
turned on and ready to print.  
1
In Device Settings, click Auto Configure.  
2
In Windows XP, the driver settings are updated immediately.  
In Windows 7 and Windows Vista, the Auto Configure dialog box opens. Select  
from Auto configure options:  
Auto Configure Now  
Click the button at any time to retrieve the current settings from the printing  
system. It is recommended to do this when the driver is first installed and  
when Silent auto configuration is turned off.  
Silent auto configuration  
Select to let the driver check the printing system every 10 minutes for any  
changes in optional devices or memory. When a change is detected, the  
driver is automatically updated with the new settings.  
Memory is the amount of standard and optional memory installed in the printing  
system. To maximize the downloading of printing system fonts, the driver must  
be set to match the total printing system memory. Selections vary according to  
printing system model.  
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Device Settings  
By default, the Memory setting matches the standard memory in the printing  
system. If optional memory is installed, set the memory in the printer driver to  
match the total amount of memory.  
Install optional DIMM memory in the printing system.  
1
2
In Device Settings > Memory, type or select the amount of total installed  
memory by clicking the up and down arrows until the text box shows the correct  
number of megabytes (MB).  
If your printing system includes the Auto Configure feature, you can use it to  
obtain information about the memory size.  
Administrator Settings lets you set options that include controlling  
accessibility, displaying features in the interface and setting a password to  
control access to the Administrator Settings options. Selections vary  
according to printing system model.  
In a client/server environment, this feature is unavailable to a client logged in as  
a restricted user.  
An administrator can control the display of the Quick Print tab, and other  
miscellaneous settings, including password and SNMP settings.  
This option lets you control the display of the Quick Print tab. You can define  
basic print options into group profiles for improved accessibility.  
With a clear check box for Show Quick Print tab, the tab does not appear in  
the Printing Preferences dialog box.  
To enable this feature, in Device Settings > Administrator Settings >  
General, select Show Quick Print tab.  
With a selected check box for the Show Quick Print tab, the tab appears in the  
Printing Preferences dialog box. When you select the Show Quick Print tab  
check box, you can access additional check boxes:  
Hide other tabs displays only the Quick Print tab to the user.  
Set Quick Print tab as default opens to this tab when you access Printing  
Preferences.  
Hide Edit Quick Print control prevents users from customizing the Quick  
Print tab.  
This option lets you embed count information in the print job, which can be used  
by some applications for accounting purposes. Count information includes the  
number of copies produced as well as duplex printing, multiple pages per sheet,  
color page count, and paper size values.  
When PDF is selected in the PDL settings dialog box, only color page count  
information is sent with PDF.  
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Device Settings  
To enable this feature, in Device Settings > Administrator Settings >  
General, select Send Count information.  
This option lets you send the application name with a print job, so that a  
different printing process is used for each application. Some third party print  
accounting programs use this information to calculate print totals based on  
application type.  
This option is unavailable when PDF is selected in the PDL Settings dialog box.  
To enable this feature, in Device Settings > Administrator Settings >  
General, select Send Application name.  
This option lets you set all printing from each installed application to use the  
same driver settings as defined in a profile. Before using this feature:  
A profile must be created in the Profiles dialog box, accessed from any  
Printing Preferences tab.  
An association must be created between a profile and an application in the  
Application Based Printing dialog box, accessed from the Profiles dialog  
box.  
To enable this feature, in Device Settings > Administrator Settings >  
General, select Associate Profile with application.  
You can set Password protect administrator settings in the Administrator  
Settings dialog box to prevent unauthorized changes in this dialog box. If  
selected, this setting prompts you to enter a password and confirm the  
password. This password protection blocks access to all Administrator  
Settings options.  
You can set a password to prevent unauthorized changes in the Administrator  
Settings dialog box.  
In Device Settings > Administrator Settings > General, select Password  
protect administrator settings.  
1
In the Password dialog box, enter a password, using at least 4 and no more  
than 16 characters. Reenter the password in Confirm password and click OK.  
2
You can remove the administrator password.  
In Device Settings, select Administrator.  
1
In the Enter Password dialog box, type the password and click OK.  
2
In the Administrator Settings dialog box, clear the Password protect  
administrator settings check box and click OK.  
3
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Device Settings  
Simple Network Management Protocol (SNMP) is a set of rules that govern the  
management of network devices, such as printing systems. These settings  
determine the level of security when using the Auto Configure feature, and  
prevent unauthorized printing to the SNMPv3 printing system. SNMP settings  
must be set in the printer driver and in the printing system’s Command Center  
RX.  
The following options are available:  
SNMPv1/v2c  
This option ensures successful Auto Configure communication using Read  
community name and Write community name.  
SNMPv3  
This option ensures secure Auto Configure communication using a user  
name and password. Authentication and privacy options are available by  
selecting Settings.  
Apply to other models  
This option displays a list of installed printing systems to apply the selected  
settings.  
You can select options for secure communication with the printing system.  
Authentication  
This option provides an algorithm to check that a transferred file has arrived  
intact. Message Digest 5 (MD5) and Secure Hash Algorithm 1 (SHA1) are hash  
algorithms used to authenticate packet data.  
MD5  
This option provides a cryptographic hash function with a 128 bit hash value.  
It adds security and protection against Gateway Load Balancing Protocol  
(GLBP)-spoofing software.  
SHA1  
This option produces a message digest that is 160 bits long. SHA1 is the  
successor to MD5.  
Privacy  
This option uses encryption for secure communication. It is available after you  
select the Authentication option. You may select one Privacy option.  
DES  
This option uses the Data Encryption Standard for encryption. DES turns  
cleartext into ciphertext via an encryption algorithm. It encrypts and decrypts  
data using 8-byte blocks and a 56-bit key.  
AES  
This option uses the Advanced Encryption Standard for encryption. AES is a  
symmetric block cipher that can process data blocks of 128 bits, using cipher  
keys with lengths of 128, 192, and 256 bits. It is more secure than DES.  
These settings in the driver must be set to match the settings in the printing  
system’s Command Center RX.  
In Device Settings > Administrator Settings > General, click SNMP  
Settings.  
1
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Device Settings  
Select SNMPv1/v2c or SNMPv3.  
2
For SNMPv1/v2c, type the Read community name and Write community  
name, to a maximum of 32 characters, and click OK.  
For SNMPv3, type a User name to a maximum of 32 characters, and a  
Password from 8 to 32 characters.  
To set authentication and privacy options for SNMPv3, click Settings.  
In the dialog box, select from the available options.  
Click OK.  
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Optional: Under Apply to other models, you can click Select and choose from  
available models. The SNMP settings are applied to all selected models.  
An administrator can specify settings at the tab or feature level in the driver, and  
then lock them. The settings are then applied to all print jobs, and changes are  
restricted. The settings are locked in Device Settings > Administrator  
Settings > Lock Settings. For example, a driver setting could be set for  
printing duplex documents. This would save paper, resulting in cost savings and  
ecological benefits.  
Locking a setting will also lock the feature where it appears in other tabs. For  
example, selecting Lock Multiple pages per sheet will also select and lock that  
feature in the Quick Print and Layout tabs.  
The administrator can also set a password that is required to temporarily unlock  
a feature.  
In a client/server environment, this feature is unavailable to a client logged in as  
a restricted user.  
The Lock Settings dialog box displays driver settings that an administrator can  
lock. Once locked, user changes are restricted and the settings are applied to  
all print jobs. Once the settings are made, the Password settings option can  
be accessed. This lets an administrator control usage of paper and toner  
amounts:  
EcoPrint  
This option locks the EcoPrint setting.  
Duplex  
This option locks the current Print on both sides setting selected in the  
Quick Print or Basic tab.  
Multiple pages per sheet  
This option locks the current Multiple pages per sheet setting selected in  
the Quick Print or Layout tab. The Pages per sheet option is not locked.  
Clicking the icon in the Quick Print tab, or the selection in the Layout tab,  
switches between the two-page and four-page options. In the Layout tab, all  
options are available and not limited to two-page and four page.  
Profile with application  
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Device Settings  
This option locks a defined profile of driver settings by application.  
Job tab  
This option locks settings selected in the Job tab.  
Security settings  
This option locks the Security Watermark in the Advanced tab. Security  
Watermark is an optional plug-in.  
Password settings  
The password set by the administrator temporarily unlocks driver features. It  
prompts the user for a password. When the administrator sets the password,  
the Unlock button appears in the driver tabs or the Application Based  
Printing dialog box. To unlock a feature, click Unlock and type the  
password.  
User login provides job restriction by user, in contrast to the Job accounting  
feature, which assigns privileges by division or department. A maximum of 1000  
login user names and passwords can be registered at the printing system and  
1000 User IDs and passwords can be stored in the printer driver for use with  
multiple printing systems.  
User login adds users with a user name and password. The user name can  
be in user principal name (UPN) format: [email protected]. The UPN  
format supports multiple domains. The UPN format is not needed if the default  
domain registered in the device is used.  
This feature limits printing privileges to specified users for secure printing and  
accounting. The number of pages printed by each user will be tracked by the  
printing system.  
Users added in the printer driver must also be manually registered at the  
printing system’s operation panel.  
User login settings selected in the driver are applied to every print job sent from  
your computer. The available options are as follows.  
Use specific name  
This option can be used to specify a user name and password to use the  
same User login for every print job. If this option is selected, the user does  
not have to type the name and password for each print job.  
Prompt for name  
This option prompts the user for a user name and password. You can use a  
name that is not on the list, and the name is not added to the list. When  
sending a print job, type a Name and Password when prompted, then click  
OK to print.  
If you type a name that is not registered in the printing system, the job prints  
only if Unknown User ID Job is set to Permit at the printing system.  
Prompt for name and validate  
This option prompts for a Name and Password. For the job to print, the user  
name and password entered must be on the Login user name list. You can  
use the Login user names entered in the Login user name list of the driver.  
When sending a print job, type a Name and Password when prompted, then  
click OK to print. This option ensures that the job prints, only after verifying  
that the selected Name is saved in the driver.  
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Device Settings  
Validate user name (computer) or prompt for login user name  
This option searches for the Windows User name in the driver’s Login user  
name list. Validation is done every time the user prints a job. If the Windows  
User name exists in the Login user name list, the associated driver Login  
user name and Password from the list are used for the print job. To release  
the print job, the user must enter the Login user name and Password at the  
printing system operation panel.  
If a match is not found, the driver checks for administrator or user  
permissions. With user permissions, the print job is canceled, and the user is  
prompted to contact an administrator to establish printing permissions. With  
administrator permissions, the driver prompts for the Login user name and  
Password. Along with the Windows User name, these are then added to the  
list so succeeding print jobs do not require the user to enter a Login user  
name and Password again.  
Login User Name  
Click to add, delete, edit, import, or export login user names and passwords.  
Once a Login user name list is created, the list can be exported as a group  
by saving it as a text file (.CSV, .KXC., and .TXT). To import a Login user  
name list, browse for an existing list and save it in your printer driver.  
After login user names are assigned and user login mode is set to On at the  
printing system, you can choose User login to print in user login mode.  
In Device Settings > Administrator Settings > User Login, select User  
Login.  
1
Select a User Login option:  
2
Use specific name  
Prompt for name  
The remaining User Login options become available when you create a login  
user name list.  
Note: If you select the Use specific name or Prompt for name option,  
proceed to step 5.  
Under the Login user name list, click the buttons to view and manage the list.  
3
Select from the remaining User Login options:  
4
Prompt for name and validate  
Validate user name (computer) or prompt for login user name  
Click OK in all dialog boxes.  
5
Print the document from the application.  
6
When the Print Options dialog box appears, type or select a Name and  
Password, and click OK. Login is required for some options.  
7
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Device Settings  
Job accounting gives an administrator the ability to control usage of a printing  
system. With Job accounting, an administrator can assign account IDs  
(identification numbers) to users or departments, a specific account ID, or make  
account ID input mandatory for printing. After account IDs are created, you can  
view from the printing system operation panel the number of copies associated  
with a specific ID as well as limit the number of copies for individual IDs.  
Account IDs can be up to 8 digits.  
Note: Job accounting must be set to On at the printing system. A maximum  
of 1000 account IDs can be registered at the printing system and 1000 account  
IDs can be stored in the printer driver for use with multiple printing systems.  
Job accounting supports the following options:  
Use specific account ID  
Select this option to track the print jobs of a user or group with an account ID.  
It sends the account ID with each print job. An administrator can restrict a  
user or group from changing their account ID by using the Password  
protect administrator settings in the Administrator Settings dialog box.  
Prompt for account ID  
Select this option to track the print jobs of a user or group with an account ID  
as well as prompt for an account ID. At the time a print job is sent, the user is  
prompted to enter a Job Accounting ID.  
Prompt for account ID and validate  
Select this option to prompt for an account ID that is saved in the driver.  
When sending a print job, type an account ID when prompted, then click OK  
to print. The account ID is validated against the account ID list. If typed  
incorrectly, you are prompted to type it again.  
Display account ID list  
Select this option to display the account ID list at the time of printing. The  
print job can be assigned to a user or group. The account ID list is stored in  
the driver and more than one ID must be established for the list to appear.  
Account IDs  
Add, edit, or delete account IDs from the list stored in the driver. Account ID  
descriptions match the user or group with an account ID. After an account ID  
list is created, the list can be exported as a group by saving it as a text file  
(.CSV, .KXC, .TXT). To import an account ID list, browse for an existing list  
and open it.  
After account IDs are assigned and Job accounting is set to On at the printing  
system, the number of pages printed is added to the selected account ID total.  
In Device Settings > Administrator Settings > Job Accounting, select Job  
accounting.  
1
Select a Job Accounting option:  
2
Use specific account ID  
Prompt for account ID  
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Device Settings  
The remaining Job accounting options become available when you create an  
account ID list.  
If you select the Use specific account ID or Prompt for account ID option,  
proceed to step 5.  
Select Account ID List to create and manage account ID lists.  
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Select from the remaining Job accounting options:  
Prompt for account ID and validate  
Display account ID list  
Click OK in all dialog boxes.  
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Print the document from the application.  
For some options, when the Print Options dialog box appears, type or select  
an account ID, and click OK.  
User Settings lets you specify user and department names, select the default  
unit of measure, and change the driver display language.  
In a client/server environment, this feature is unavailable to a client logged in as  
a restricted user.  
Identification lets you identify your print job with a User name and  
Department name, up to 31 characters. The User name can be used to identify  
a print job stored on the hard disk.  
You can type User name and Department information to be used with the Job  
Storage (e-MPS) feature.  
In Device Settings > User, type your preferred name in the User name text  
box.  
1
Type your department or group name in Department text box.  
2
You can type up to 31 characters in the User name and Department text  
boxes.  
Click OK in the User Settings and Properties dialog box.  
3
You can set Inches or Millimeters as the unit of measurement. This is used for  
the following settings:  
Custom page size setting in the Page Sizes dialog box in the Basic tab.  
Spacing setting in the Watermark Add and Edit dialog boxes in the  
Advanced tab.  
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Device Settings  
Poster settings in the Layout tab.  
Gutter settings in the Finishing tab.  
You can select a unit for displaying measurements in the user interface.  
In Device Settings > User Settings, select Inches or Millimeters.  
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Click OK in the User Settings and Properties dialog boxes.  
The Language preference option specifies the user interface language of  
Device Settings in Properties and all tabs of Printing Preferences.  
Available languages vary depending on your locale and your computer settings.  
You can select a user interface language.  
In Device Settings > User Settings, select the desired language from the  
Select language list.  
1
Click OK in the User Settings and Properties dialog boxes.  
2
A Page Description Language (PDL) specifies the contents and layout of a  
printed page. In Device Settings, you can choose from PCL XL, (Printer  
Command Language XL), PCL 5c, KPDL (an emulation of PostScript printing),  
or PDF (Portable Document Format). The printer default is PCL XL, which is  
suitable for most printing purposes. When using the XPS driver in Windows 7  
and Windows Vista, XPS is the only PDL selection. After you select a PDL, the  
selection appears in the lower corner of the Preview image.  
In GDI compatible mode, vector graphics are rasterized for printing as bitmap  
images. Use the GDI compatible mode option to improve the output quality of  
the graphic created by the application.  
Note: To add PDF to the list of PDL choices, you must install the Output to  
PDF plug-in.  
In a client/server environment, this feature is unavailable to a client logged in as  
a restricted user.  
The PDL options, available in the PDL Settings dialog box, are accessed in  
Device Settings.  
PCL XL  
The most recent version of HP PCL and PCL 6. This PDL includes PCL 5c  
features. PCL XL lacks backward compatibility with earlier PCL versions,  
though it is enhanced over PCL 5c in these areas:  
Reduced file size  
Better print speed  
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Device Settings  
Faster return to application  
PCL 5c  
Fully compatible with earlier PCL versions  
Bidirectional communication support  
Wide selection of fonts for use with Microsoft Windows applications  
Complex graphics might not print as well  
KPDL  
KPDL is used when printing from applications that support PostScript 2 or 3.  
An emulation of PostScript printing  
Strong graphics reproduction  
Print speeds may be slower than PCL 5c  
Requires more printing system memory than PCL 5c  
Enables native TrueType font downloading  
Supports most Graphics settings options  
PDF  
Output to PDF is a plug-in feature that lets you print and save documents from  
multiple sources to Adobe PDF. This feature can be used as an alternative to  
existing commercial applications for creating PDF documents. Documents  
saved as PDF retain their original appearance, and can be viewed and printed  
with Adobe Reader on Windows, Mac OS, and UNIX platforms.  
For a document using mixed paper sizes, all pages in the PDF use the size of  
the first page.  
Note: With PDF selected in the PDL Settings dialog box, only a limited set of  
driver options are available.  
When you click the Settings button, the available options are:  
PCL XL Settings or KPDL Settings  
Enable smart duplex printing  
This option automatically keeps a sheet of paper from being sent through the  
duplex unit if the sheet will only be printed on one side. The duplex unit will  
be bypassed for the following types of print jobs: a one page document, one  
page from a multi-page document, or a multi-page document that prints onto  
a single sheet. Selecting this option can reduce wear on the mechanical  
duplex unit, and result in comparatively faster printing times.  
PCL XL Settings  
Skip printing blank pages  
This option prevents the printing system from outputting any page that  
contains no data, or that has, at most, one space character. Selecting this  
option can save paper, and result in comparatively faster printing times. This  
feature is for regular printing (not for booklet, duplex or multiple pages per  
sheet).  
KPDL Settings  
Allow data passthrough  
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Device Settings  
This option reduces errors when printing complex jobs from applications that  
use PostScript formatting. When selected, EMF spooling is not available in  
the Advanced tab.  
PDF Settings  
Provides options for printing and saving documents to Adobe PDF format.  
See PDF topics for details.  
You can select a page description language from PDL options.  
In Device Settings > PDL > PDL Settings, select the desired page description  
language from the Select PDL list.  
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You can select the GDI compatible mode option to improve the output quality  
of graphics created by your application.  
Select Settings when the PDL is set to PCL XL, KPDL or PDF.  
If you select PCL XL, you can select Skip printing blank pages and Enable  
smart duplex printing.  
If you select KPDL, you can select Allow data passthrough and Enable  
smart duplex printing.  
If you select PDF, you can select from the available PDF Settings.  
Click OK in the PDL Settings and Properties dialog boxes.  
4
You can select PDF options if you have installed the Output to PDF plug-in.  
The PDF Settings dialog box contains the following options:  
PDF Settings  
Embed fonts  
This option ensures that document fonts appear accurately in the PDF file on  
screen. This option ensures accurate reproduction but significantly increases  
the file size.  
Compress data  
This option enables flat compression for the generated PDF document. This  
option significantly reduces the file size. Additional compression options are  
available within Adobe Acrobat.  
Security  
This option applies encryption to the PDF document. Click Settings for  
additional Security settings. See the next section for details.  
Print and save  
This option lets you print and save a document as a PDF file. Click Settings  
for additional Print and save settings.  
Security Settings  
This option lets you select an encryption level and create passwords for the  
generated PDF file.  
The following security options are available:  
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Device Settings  
Encryption  
Encryption provides password protection so that a document cannot be opened  
or altered by unauthorized users.  
Arc4 40  
This encryption option provides low level security for a PDF document. This  
option supports Adobe Acrobat and Adobe Reader 6.0, or later.  
Arc4 128  
This encryption option provides low level security for a PDF document. This  
option supports Adobe Acrobat and Adobe Reader 6.0, or later.  
AES 128  
This encryption option provides high level security for a PDF document. This  
option supports Adobe Acrobat and Adobe Reader 7.0, or later.  
AES 256  
This encryption option provides high level security for a PDF document. This  
option supports Adobe Acrobat and Adobe Reader 9.0, or later.  
Passwords  
Select passwords for changing security settings and for opening a document.  
Passwords are supported to a maximum of 16 characters in length.  
Require password to change security settings  
Type an Owner password. Within Adobe Acrobat, this password is required  
to change the document restrictions in the Files > Properties > Security  
section. When a document with this password is opened in Adobe Reader, it  
cannot be printed or edited, and document data cannot be copied.  
Require password to open document  
Type a User password. The user password must be entered at the time the  
PDF document is opened. This password must be different from the owner  
password.  
Print and Save Settings  
This option lets you print and save a document as a PDF file.  
Save to file only  
A PDF file is created and saved locally.  
Save to file and print  
A PDF file is created, saved locally, and sent to print.  
After you select between these two options, you can choose the following  
option:  
Automatically save to default file  
A PDF file can be saved automatically as a default file to be used again.  
You can then select from the following options:  
Replace default file  
This option replaces an existing file having the default file name KxPdf.pdf.  
Use default file + date and time  
This option lets you use the default name and add a date and time stamp  
each time the document is saved.  
Default file directory  
This option lets you browse to a location to save your PDF.  
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Device Settings  
You can print a document and save it to Adobe PDF, if you have installed the  
Output to PDF plug-in.  
In Device Settings > PDL Settings, in the Select PDL list select PDF.  
Click Settings.  
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In the PDF Settings dialog box, select Print and save.  
Click Settings, and select from print and save options. See the PDF Options  
topic for details.  
Click OK in all dialog boxes.  
Open and print the document.  
Name and save the PDF file.  
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In Windows 7 and Windows Vista, the XML Paper Specification (XPS) Page  
description language provides the most efficient method for displaying,  
processing, and printing documents. As both a PDL and a document format,  
XPS requires compatible printer hardware and software written for the Windows  
Presentation Foundation (WPF) architecture. PCL and KPDL are not  
compatible with an XPS environment. Therefore, an XPS driver supports a  
single PDL setting. The XPS driver can be installed from the Product Library  
disc. In the Installation Method menu, click Custom Mode, and on the  
Custom Installation page, select KX XPS DRIVER.  
To view a print to file XPS document, download and install the Microsoft XPS  
Viewer.  
Compatibility Settings lets you specify media source values and override the  
application's Collate setting, and combine the Source and Media type lists in  
the Basic tab.  
In a client/server environment, this feature is unavailable to a client logged in as  
a restricted user.  
Media source enumeration supports compatibility for media source values  
unique to the printer driver, such as those for cassettes or feeders. Your newly  
installed printer driver maintains identical media source support with the driver it  
replaces, whether for this driver or one from another manufacturer. If media  
source macros exist for the older driver, then the alignment of media source  
values maintains support without the need to change the macros.  
Use the Driver Info utility (\Utility\Driver Info\DrvInfo.exe) to compare the  
source values for all installed drivers.  
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Device Settings  
If the values for a given media source differ between printer drivers, you can  
reassign an enumerated value to create a match between the drivers.  
In Device Settings > Compatibility Settings, from the Media source  
enumeration list select the paper supply method. The current value is listed in  
the Enumerated value box.  
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Type an Enumerated value for the media source, and click Apply. To align  
settings with a different driver, this value should align with those in the other  
driver.  
Click OK in the Compatibility Settings and Properties dialog boxes.  
You can restore all the options in Compatibility Settings to the default by  
clicking Reset.  
This option bypasses the Collate setting in software applications, and gives  
priority to the printer driver setting.  
With the check box selected, the printer driver Collate setting is used.  
With the check box cleared, the application Collate setting is used.  
You can ignore the collation setting in the application and use the printer driver  
collation setting.  
In Device Settings > Compatibility Settings, select Ignore application  
collation.  
1
Click OK in the Compatibility Settings and Properties dialog boxes.  
2
You can restore all the options in Compatibility Settings to the default by  
clicking Reset.  
You can change the driver's Basic tab so that Media type and Source are  
combined into one list, labeled Source. In the combined list, Media types are  
listed first, followed by cassettes and MP tray.  
You can combine the Source and Media type lists in the Basic tab to make  
one Source list.  
In Device Settings > Compatibility Settings, select Combine source and  
media type lists.  
1
Click OK in the Compatibility Settings and Properties dialog boxes.  
2
You can restore all the options in Compatibility Settings to the default by  
clicking Reset.  
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Device Settings  
You can remove an installed plug-in from the driver. If removed, the plug-in  
features do not appear in the driver interface.  
Note: To remove the Output to PDF module, PDF must not be selected in  
the PDL Settings dialog box.  
In Device Settings, click Kyocera logo > Plug-in.  
Select a plug-in module from the list and click Delete, then Yes.  
Click OK in all dialog boxes.  
1
2
3
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3 Quick Print  
In the Quick Print tab, you can apply basic print settings to print jobs. Any  
Quick Print settings can be saved as a group, called a profile, and applied to  
any print job. Profiles support common printing tasks.  
The administrator can set the view of the Quick Print tab through the  
Installation process, or Administrator Settings in Properties.  
This chapter can be used as a separate Quick Print user guide when KX Driver  
support is controlled by an administrator.  
You can set one or more print options on the Quick Print tab. You can create  
your own customized view of print options with Edit Quick Print. And you can  
also select from profiles that have been set with predefined options for  
frequently run print jobs.  
The upper section of the Quick Print tab has several icons that represent the  
most common options for print jobs. Click on the Quick Print icons to change  
settings for the print job. Some of these options also appear on the Basic,  
Layout, and Imaging tabs.  
Orientation  
This icon changes between portrait, landscape, portrait rotated, landscape  
rotated printing formats.  
Collate  
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Quick Print  
This icon changes the ordering of the printed pages. The page ordering  
sequence can either be 123, 123, or 111, 222 and so on. You can also  
reverse the order of the printed pages (321, 321) by selecting the Reverse  
check box in the Basic tab. (Reverse is available only when Printer default  
is not selected in Basic > Destination).  
Print on both sides  
This icon changes between duplex printing for flipping on the long edge,  
duplex printing for flipping on the short edge, or for not using duplex printing.  
Multiple pages per sheet  
This icon changes between Off, 2, and 4 for the number of pages printed on  
one sheet. For more than 4 pages per sheet, define these settings in Layout  
> Multiple pages per sheet.  
EcoPrint  
This icon changes the text and graphics to appear lighter in the printed job.  
EcoPrint does not increase print speed.  
Edit Quick Print  
This button lets you select the print option icons to display and in what order  
when you access the Quick Print tab. The Edit Quick Print button is not  
available when the driver is accessed from an application’s Print dialog box.  
Any basic print options can be Reset to the default values in the Quick Print  
tab. This button only appears when it is accessed from an application’s Print  
dialog box.  
The following sections describe some of the Quick Print tab options in more  
detail. Collate, Duplex printing, and EcoPrint can also be found in the Basic  
and Imaging tabs, and Multiple pages per sheet in the Layout tab. The  
Profiles options are accessed from Printing Preferences.  
Collate specifies the order in which the pages of a multiple copy job are printed.  
With Collate selected, the first time the print job is sent to the printing system  
the data is rendered as page images in the printing system's memory. The  
remaining job copies are printed from the stored data. This avoids the extra  
processing involved in sending every copy from the computer to the printing  
system.  
With Collate selected, the driver prints the complete job set by set. With Collate  
cleared, it prints each page by set. For example, with Collate selected, three  
copies of a five-page document output as pages one through five in succession,  
three times.  
The printer driver automatically overrides the application's Collate setting and  
uses the printer driver setting. You can use the application's Collate setting by  
clearing the Ignore application collation check box in the Compatibility  
Settings dialog box accessed from Device Settings.  
Duplex printing is printing on both sides of each page. Select Print on both  
sides to start duplex printing. The printing system contains a duplex unit that  
turns the paper over to allow printing on the reverse side. Print on both sides  
must be selected to print on both sides of the cover and insert pages.  
Flip on long edge  
Turn the long edge of the page to view the content.  
Flip on short edge  
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Quick Print  
Turn the short edge of the page to view the content.  
Multiple pages per sheet prints several pages on a single sheet of paper for  
the purpose of reviewing the document and conserving paper. The size and  
readability of the multiple pages decrease as the number of pages per sheet is  
increased. You can set the arrangement of the pages from the Layout tab as  
well as print borders around each of the pages.  
When Multiple pages per sheet is selected, Poster, Scaling, and Full bleed  
are unavailable.  
The assortment of icons at the top of the Quick Print tab can be customized to  
include features that you use most often. Any number of icons from 0 to 5 can  
be displayed. All icons can be removed from view if you want to use only the  
Profiles options in the Quick Print tab.  
The number of available features depends on the printing system model. If a  
feature, such as Staple, is added to the Quick Print tab but a finishing device is  
not installed, the icon appears as unavailable. Once the device is installed and  
selected in Device Settings, the icon becomes active.  
Note: An administrator can hide the Edit Quick Print button by selecting  
Hide Edit Quick Print control in Device Settings > Administrator Settings.  
The Edit Quick Print button is unavailable when the driver is accessed from an  
application’s Print dialog box.  
You can select from a limited set of driver features to appear in the Quick Print  
tab.  
Click Start and click Devices and Printers (Windows 7), or click Control Panel  
and double-click Printers (Windows Vista), or Printers and Faxes (Windows  
1
XP).  
Right-click on the desired printing system model and click Printing  
Preferences.  
2
Select the Quick Print tab.  
3
Click Edit Quick Print.  
4
To add a feature to the Quick Print tab, select the feature under Available  
controls, and click the right arrow to move the feature to Selected controls.  
A maximum of 5 features can appear under Selected controls.  
To remove a feature from the Quick Print tab, select the feature under  
Selected controls, and click the left arrow to move the feature to Available  
controls. To use only the Profiles in the Quick Print tab, move all features  
to Available controls.  
Click the up and down arrows to change the position of the features under  
Selected controls. The feature at the top appears on the left in the Quick  
Print tab.  
To restore the list to factory default options, click Reset.  
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Quick Print  
After making your selections, click OK.  
5
In Profiles, you can save printer driver settings as a profile. You can select  
multiple options in any Printing Preferences tab, save them to a profile, and  
use all of them at once when you apply the profile. The profiles list always  
includes a Factory Default profile that returns the driver options to their default  
settings. The profiles can include Common Profiles, which are installed as  
optional components through the Optional Printer Components, and any  
custom profiles created. A maximum of 26 profiles can be established in one  
driver, including the Factory Default profile. Settings made in Device Settings  
cannot be saved to a profile.  
You can select and apply a profile from the Quick Print tab or from the Profiles  
dialog box.  
Quick Print tab  
From Profiles, select a profile.  
1
Click Apply. The side panel displays the options for that profile using an icon  
and a summary.  
2
Click OK.  
3
Profiles dialog box  
In any of the Printing Preferences tabs, click Profiles.  
1
In the Profiles dialog box, select a profile.  
2
Click Apply. The side panel displays the options for that profile.  
3
Click OK.  
4
The Save button lets you create your own profiles. You can select the printing  
options you want in the driver, then save the driver settings including your  
customizations as a profile. You can then use that profile to print the same type  
of print job again without having to reselect all the settings. In Printing  
Preferences, the Profiles button appears at the bottom of all the tabs.  
Set the printing options you want for your print job by opening Printing  
Preferences and selecting all your driver settings.  
1
Click Profiles > Save.  
2
To identify the profile, type a Name, select an Icon, and type a Description.  
3
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Quick Print  
Click OK to save the profile.  
4
5
The newly added profile appears in the Profiles dialog box.  
Click Apply to use the selected profile for the current print job, or click OK to  
close the dialog box.  
Note: To reset the printer driver to default settings, select the Factory Default  
profile, and click Apply. This clears the settings of a selected profile.  
You can remove a profile by selecting it in the Select profile list and clicking  
Delete.  
The Edit button lets you make changes to an existing profile. The Factory  
Default profile cannot be edited.  
Click Profiles.  
1
In the Select profile section, select the profile to be edited, and click Edit.  
2
Any of the three options can be edited: name, icon and description. Click OK to  
save the edited changes.  
3
The newly edited profile appears in the Profiles dialog box.  
Click Apply to activate the selected profile to the current print job, or click OK to  
close the dialog box.  
4
The Import button lets you import a copy of a profile from other printer drivers  
into your printer driver.  
Click Profiles > Import.  
1
Browse for the existing profile (.KXP), select it, and click Open.  
2
A message appears if any of the profile settings in the imported file are  
unavailable in the existing driver. Select Yes, to import the profile, or No, to  
cancel the import.  
If you selected Yes in the previous step, the newly imported file appears in the  
Profile dialog box.  
3
Click Apply to use the selected profile for the current print job, or click OK to  
close the dialog box.  
4
The Export button lets you export a copy of a profile from your printer driver for  
use in other printer drivers. The Factory Default profile cannot be exported.  
Click Profiles.  
1
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Quick Print  
In the Select profile section, select the profile to be exported, and click Export.  
The Export Profile dialog box appears. Name and save the profile.  
Click OK to close the Profiles dialog box.  
2
3
4
An administrator can associate a profile with an application so that all printing  
from the application uses the same profile settings. This makes profiles easier  
to use and ensures consistent printing from an application. For example, a  
duplex printing profile can be applied to all spreadsheet printing to save paper,  
or reports in Microsoft Word can be set to print with consistent stapling and print  
quality.  
Associations between profiles and applications can be created at any time in the  
Profiles dialog box. To use the associations in printing, the feature must be  
turned on in the Administrator Settings dialog box, accessed from Device  
Settings.  
A maximum of 25 associations can be created in the Application Based  
Printing dialog box, accessed from the Profiles dialog box.  
In a client/server environment, clients can view details about server  
associations but cannot change settings or select another profile.  
Once profiles have been created or imported, you can create an association  
between a profile and an application. Then the application always prints using  
the associated profile settings.  
In any tab, click Profiles to open the Profiles dialog box.  
1
Click Application to open the Application Based Printing dialog box.  
2
Click Add to open the Add Association dialog box.  
3
Enter a name for the association, to a maximum of 31 characters.  
4
Under File name, enter a valid executable file name (.EXE) for an application  
that allows printing, or browse to find a file located on your computer.  
5
Select a profile from the list.  
6
Click OK in the Add Association and Application Based Printing dialog  
boxes to create the association.  
7
You can remove an association by selecting it and clicking Delete.  
You can change the name, file, and profile for an association.  
In any tab, click Profiles to open the Profiles dialog box.  
1
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Quick Print  
Click Application to open the Application Based Printing dialog box.  
2
3
Select an association to edit and click Edit to open the Edit Association dialog  
box.  
Change desired settings under Association name, File name, or Profile.  
4
5
Click OK in the Edit Association and Application Based Printing dialog  
boxes to save the revised association.  
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4 Basic  
In the Basic tab, you can specify the most commonly used printer driver  
settings.  
The Basic tab contains several settings for the most commonly used printing  
tasks.  
Print size  
This setting sets the size of the area that the printer prints to, regardless of  
the actual paper size that is used by the printing system.  
Source  
This setting specifies the cassette or tray that the printing system draws  
paper from. Unless you are using a custom paper type, you can leave it set  
to Auto source selection.  
Media type  
This setting selects the Source based on the types of media that are  
specified in the printing system. In general, you can leave it set to  
Unspecified.  
Destination  
This setting specifies which output tray is used for the print job output.  
Page Sizes  
This setting should match the page size setting in your application. The  
printing result is based on the page size specified in this setting. You can  
also create a custom page size.  
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Basic  
Orientation  
These settings specify the paper orientation of the print job. If Rotated is  
selected, the print job orientation is rotated 180 degrees.  
Copies  
This setting specifies the number of copies to print. For collating multiple  
copies, select Collate.  
If Reverse is selected, the printed pages appear in reverse order. Reverse  
is available when Printer default is not selected under Destination in the  
Basic tab.  
Duplex  
These settings enable printing on both sides of a sheet of paper.  
Quality  
This EcoPrint check box makes the entire image, text and graphics, appear  
lighter in the printed job. This setting does not increase print speed.  
Print Preview  
This setting lets you view your document before printing.  
Note: Some applications may override print settings made in the driver.  
Usually the application can be set to follow the settings. In Microsoft Word  
2007, ensure that Default tray in Options is set to Use printer settings.  
In the Basic tab, Source specifies which tray or cassette the printer uses for a  
printing job. The default is Auto source selection, which instructs the printer to  
search for the media requested by the application or the printer driver. If the  
selected tray or cassette empties during a print job, then the printer searches for  
another source, and continues the job.  
Media type instructs the printer to search for the type of paper or media that is  
requested by the application or the printer driver. The choices shown may  
change depending on the selection in Source. If Auto media selection is  
selected, then the printer searches for another tray or cassette using the same  
media.  
Transparencies, labels, and envelopes must be supplied from the MP tray.  
Ensure the paper is properly loaded by following the instructions outlined in the  
printing system's Operation Guide.  
Note: Source and Media type are separate items in the dialog box, but can  
be combined using the Combine source and media type lists setting in  
Compatibility Settings. If they are combined, Media type is not available on  
the Basic tab. To change this setting, open Device Settings > Compatibility  
Settings and clear the Combine source and media type lists selection.  
Print size controls the output page size of the document. To use this setting,  
ensure that the Page Sizes setting matches the page size setting in your  
application. If the Print size is different from the page size in your application,  
then each page is enlarged or reduced to match the Print size. The percentage  
value shown in brackets indicates the size of the Print size setting relative to  
the Page Sizes setting. If the Page Sizes does not match the page size setting  
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Basic  
in the application (the size of the original) then, in most cases the Print size is  
ignored and the document is printed based on its original size.  
You can create a page size with your chosen dimensions for printing on non-  
standard size paper. For example, you can create a custom banner with a  
height from 5.82 inches (148.0 mm) up to 48.00 inches (1220.0 mm) and a  
width from 3.85 inches (98.0 mm) up to 12.00 inches (304.8 mm). You can then  
save the custom setting to the Page Sizes and Print size lists for later  
selection.  
To use custom page sizes, they must be created and added to the Print size  
list. The driver supports a maximum of twenty custom sizes.  
In the Basic tab, click Page Sizes.  
1
Click New.  
2
A default custom name appears in the Name box. Type a name for your custom  
page size.  
3
Type or select values for the height and width. If the height or width value  
exceeds the allowable limit, it automatically adjusts to the limit after Apply or  
4
OK is clicked.  
When done, click Apply.  
5
The custom page size appears in the Print size list, which is used for enlarging  
and reducing the sizes of prints.  
To delete a custom page size from the Page Sizes dialog box, select the name  
of the custom page size and click Delete.  
You can print on custom-sized pages.  
Load custom-sized paper into the MP tray.  
1
In the Basic tab, select the name of your custom page size in the Print size list.  
2
Click OK to return to the Print dialog box.  
3
Click OK to start printing.  
4
Duplex printing is printing on both sides of each page. Select Print on both  
sides to start duplex printing. If it is not selected, then the printer prints on only  
one side of each page. The printer system contains a duplex unit that turns the  
paper over to allow printing on the reverse side. Print on both sides must be  
selected to print on both sides of the cover and insert pages.  
Flip on long edge  
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Basic  
Turn the long edge of the page to view the content.  
Flip on short edge  
Turn the short edge of the page to view the content.  
Flip on long edge  
Flip on short edge  
You can print on both sides of each page.  
In the Basic tab, select Print on both sides.  
1
Select either Flip on long edge or Flip on short edge.  
2
Click OK to return to the Print dialog box.  
3
Click OK to start printing.  
4
Collate specifies the order in which the pages of a multiple copy job are printed.  
With Collate selected, the first time the print job is sent to the printing system  
the data is rendered as page images in the printing system's memory. The  
remaining job copies are printed from the stored data. This avoids the extra  
processing involved in sending every copy from the computer to the printing  
system.  
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Basic  
With Collate selected, the driver prints the complete job set by set. With Collate  
cleared, it prints each page by set. For example, with Collate selected, three  
copies of a five-page document output as pages one through five in succession,  
three times.  
The printer driver automatically overrides the application's Collate setting and  
uses the printer driver setting. You can use the application's Collate setting by  
clearing the Ignore application collation check box in the Compatibility  
Settings dialog box accessed from Device Settings.  
When printing multiple copies of a multiple page document, the printer can  
assemble the pages of each copy in numerical order.  
In the Basic tab, select the Collate check box.  
1
Type or select the number of complete sets of the print job in the Copies box.  
The document page count must not exceed the printer tray capacity.  
2
Click OK to return to the Print dialog box.  
3
Click OK to start printing.  
4
The Quality feature, EcoPrint, changes toner saturation in the printed job,  
making the entire print image, including text and graphics, appear lighter. The  
amount of toner varies based upon your printing system model and the type of  
data printed (text, graphics, or both). EcoPrint is also available in the Quick  
Print and Imaging tabs.  
To enable this feature in the Basic tab, select the EcoPrint check box.  
After selecting driver settings, you can use Print preview to check the print job  
before you proceed with printing. If you are satisfied with the preview, you can  
print. Or you can cancel printing if you want to change driver settings.  
You can see a print preview before printing.  
Select desired driver settings in all tabs, or select a profile.  
1
In the Basic tab, select Print preview.  
2
Click OK in the Printing Preferences and Print dialog boxes.  
3
When the Print preview dialog box appears:  
4
Click the arrow buttons to view document pages.  
To close the preview and make additional changes in driver settings before  
printing, click the “X” button.  
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Basic  
If you are satisfied with the preview, click the printer button to print the job.  
The Kyocera logo appears on the bottom portion of any Printing Preferences  
screen or Device Settings screen. Click the logo to open the About dialog box  
that displays the driver version number and driver plug-in information.  
In Device Settings or any tab, click Kyocera logo > Version to view the  
following driver information:  
File Name  
Version  
Description  
Date  
Manufacturer  
Comments  
To view copyright information, click Legal Notices.  
Click OK to close the driver information dialog boxes.  
A plug-in integrates with the printer driver to extend the driver’s capabilities.  
In Device Settings or any tab, click Kyocera logo > Plug-in to view the  
following plug-in information:  
Module  
Description  
Version  
Click OK to close the driver information dialog boxes.  
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5 Layout  
In the Layout tab, you can arrange document data on printed pages without  
affecting the original document.  
Multiple pages per sheet prints several pages on a single sheet of paper for  
the purpose of reviewing the document and conserving paper. The size and  
readability of the multiple pages decrease as the number of pages per sheet is  
increased. You can set the arrangement of the pages from the Layout tab as  
well as print borders around each of the pages.  
When Multiple pages per sheet is selected, Scaling, Full bleed, and Poster  
are unavailable.  
You can print several pages on a single sheet of paper.  
In the Layout tab, select Multiple pages per sheet.  
1
In Pages per sheet, select the number of pages to print on each sheet of paper.  
2
If you want to print a border around each page, select Print borders.  
3
In the Layout list, select the direction the pages should flow.  
4
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Layout  
Click OK to return to the Print dialog box.  
5
6
Click OK to start printing.  
Scaling increases or decreases text and graphics on a page. You can also  
select a gutter setting in the Finishing tab that enlarges the margins to  
accommodate stapling or hole punching.  
When Scaling is selected, other Layout tab options are unavailable.  
You can increase or decrease text and graphics on a page.  
In the Layout tab, select Scaling.  
1
Type or select a percentage between 20 to 500.  
2
Scaling adjusts proportionately the height and width of the page. A lower  
percentage reduces the page and a higher percentage enlarges the page.  
Click OK to return to the Print dialog box.  
3
Click OK to start printing.  
4
Full bleed lets you produce full-page printing without any margins by printing to  
a larger sized-paper than the original, and then letting you trim the edges.  
Trimming the document after printing ensures that the toner has completely  
covered the document to its edge. You can print booklets, posters, and other  
marketing documents. This feature helps to create a more professional look by  
allowing you to later crop, and zoom improving the focus of the document.  
When Full bleed is selected, other Layout tab options are unavailable.  
Selecting crop marks  
You can use crop marks to trim the edges of your document. The crop marks  
help guide you to accurately and evenly cut around your document.  
None  
Do not print any crop marks.  
Corners  
A set of crop marks is made in each corner of the page which lets you match  
the lines from side to side and cut the page precisely.  
Border  
Creates a thin black border around the entire page. You can follow this  
border to trim off any excess paper from your document.  
When selecting Layout > Full bleed, the other features on the Layout tab, and  
all the features on the Finishing and Publishing tabs are unavailable.  
With Full bleed selected, Scaling is fixed at 100% regardless of the print size  
and page size combination.  
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Layout  
Ensure that Print size in the Basic tab, is larger than the page size. For  
example, with Full Bleed selected, and in Basic > Paper, you select Print size  
> Letter (100%) and Pages Sizes > Envelope #10, there will be a lot of white  
space around the document for you to trim after printing.  
You can print to the edge of your paper.  
In the Layout tab, select Full bleed.  
1
In Crop marks, select from: None, Corners, or Border.  
2
Click OK to return to the Print dialog box.  
3
Click OK to start printing.  
4
Booklet prints a two-page layout on both sides of each sheet of paper. You can  
fold and bind the booklet in the center. Folded booklets are half the size of the  
selected paper. For example, if you select Letter in Basic > Paper > Print size,  
the printed output can be folded into a 5.5 x 8.5 inch-size booklet.  
When Booklet is selected, other Layout tab options are unavailable.  
A different paper source can be selected for the booklet cover. To include a  
cover on the booklet, select the Publishing tab, then select Cover mode.  
You can print a booklet.  
In the Layout tab, select Booklet, and one of the two binding options.  
1
Bind: Left edge  
This selection prints text that reads from left to right.  
Bind: Right edge  
This selection prints text that reads from right to left.  
Click OK to return to the Print dialog box.  
2
Click OK to start printing.  
3
The Poster feature lets you create a document to a size that is larger than the  
paper your printer can support. You can print a poster, or banner, up to 25 times  
larger than the original document. Segments of the poster document are printed  
on several sheets of paper and with the assistance of poster settings, you can  
reassemble the sheets easily to create a poster.  
Use Pages per poster to select the poster size in relation to the original  
document size. Each option shows the number of sheets to be printed and the  
maximum poster size.  
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Layout  
When Poster is selected, other Layout tab options are unavailable.  
Note: Pages per poster displays the unit of measurement in inches or  
millimeters. You can change the Units setting in the User Settings dialog box,  
accessed from Device Settings.  
Use Poster Settings to select options, in any combination to make it easier to  
create a poster. These options print visual cues on the poster sheets that  
provide help in cropping and assembling the pages.  
Overlap edges  
This selection duplicates the edges of document data on adjoining sheets.  
Poster appearance is improved when the edges overlap slightly. Select the  
check box, then type or select a value between 0.00 and 1.20 inches (0.0  
and 30.4 mm). This option reduces the final poster size slightly.  
Print crop marks  
This selection prints a border at the edges of each poster sheet. You can  
crop each sheet on the border before assembling the sheets. This option  
ensures that data on adjoining sheets matches precisely.  
Print assembly marks  
This selection prints numbers at the edges of each sheet, matching numbers  
on adjoining sheets. Assemble each sheet edge to the same numbered edge  
on another sheet.  
Use Print format to print a proof sheet, along with the poster, to guide you in  
assembling the printed poster sheets.  
Poster pages  
This selection prints all of the sheets to be assembled as a poster.  
Proof sheet  
This selection prints all the poster pages on one sheet with markings that  
display the sheet assembly.  
Poster pages and proof sheet  
This selection prints all poster sheets and a one-page proof sheet.  
You can print a poster.  
In the Layout tab, select Poster.  
1
In Pages per poster, select the poster size. Each option describes the number  
of sheets it takes to represent one finished poster page.  
2
Click Poster Settings to select options in any combination. These options aid in  
the precise assembly of the pages to create the poster.  
3
In Print format, select an option for printing your poster or proof sheet.  
4
Click OK to return to the Print dialog box.  
5
Click OK to start printing.  
6
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6 Finishing  
In the Finishing tab, you can specify document finishing features such as  
separating sets of printed jobs, creating bi-fold or tri-fold documents, creating a  
gutter, stapling and punching holes.  
The Separation feature stacks print jobs so that one print job can be  
distinguished from another. There are two Separation methods: Rotate Copies  
and Offset Jobs.  
Rotate copies stacks each copy of a print job at a right angle in the output tray.  
This feature requires the following:  
Paper size selections are limited to Letter, A4, 16K, or B5 (JIS).  
The selected paper size must be loaded into two paper sources, one  
horizontally and one vertically.  
The print job must contain multiple pages and be specified to print multiple  
copies.  
You can stack each copy of a print job at right angles in the output tray.  
In Basic > Destination, select an option that is not a finishing tray, for example:  
Printer default.  
1
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Finishing  
Select a number of copies greater than 1.  
In Finishing > Separation, select Rotate copies.  
Click OK to return to the Print dialog box.  
Click OK to start printing.  
2
3
4
5
The Offset jobs feature physically shifts each print job in the output tray.  
To ensure consistent offset stacking, all users printing to the same printing  
system should select Offset jobs as the default setting.  
The Offset jobs feature requires a finishing device to be selected under Device  
options in Device Settings. It does not work with the Staple or the Finishing  
edge features.  
You can offset, or shift each print job in the output tray.  
In Basic > Destination, select an option that is available for the finisher you  
selected in Device Settings > Device options. Selections vary according to  
printing system model.  
1
In Finishing > Separation > Offset jobs.  
Click OK to return to the Print dialog box.  
Click OK to start printing.  
2
3
4
The Bi-Fold feature lets you produce a document folded in half, like a brochure  
or a pamphlet. Printing occurs on the outside of your document. You can also  
select the number of pages produced as output.  
With a folding unit installed, you can create a folded document.  
In the Finishing tab, select Bi-Fold.  
1
In Number of sheets, type or select the number of sheets that will be folded in  
half, up to a maximum of 5.  
2
Click OK.  
3
The Tri-Fold feature lets you produce a document folded into thirds, like a  
brochure or a pamphlet. You can choose to print on the inside or the outside of  
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Finishing  
your document. You can select the direction of the folds. You can also select the  
number of pages produced as output.  
With a folding unit installed, you can create a folded document.  
In the Finishing tab, select Tri-Fold.  
1
In Print Side, select one of the two options:  
2
Inside  
This selection prints on the inside of the folded document.  
Outside  
This selection prints on the outside of the folded document.  
In the Direction of fold, select from the options available.  
3
Left to right/Top to bottom  
By selecting this option for Portrait, the printer first folds the top third and  
then the bottom third of the page. For Landscape, the printer first folds the  
left third and then the right third of the page.  
Right to left/Bottom to top  
By selecting this option for Portrait, the printer first folds the bottom third and  
then the top third of the page. For Landscape, the printer first folds the right  
third and then the left third of the page.  
In Number of sheets, type or select the number of sheets that will be folded  
into thirds, up to a maximum of 5.  
4
Click OK.  
5
Finishing edge aligns the matching sides of two different page sizes in a  
document. For example, the long edge of an A4 page is aligned with the short  
edge of an A3 page; or the short edge of a letter size page is aligned with the  
short edge of a legal size page. Finishing edge can be used with or without the  
staple feature.  
You can choose the position of staples in a document composed of mixed page  
sizes. In contrast, if you are printing a mixed page size document without using  
Finishing edge, staple positions depend on the paper size settings (portrait or  
landscape) in the paper cassettes.  
Finishing edge should be selected before any other features in the Finishing  
tab. If set last, Finishing edge might change any settings that you previously  
made under Staple.  
Selecting Finishing edge makes some other features unavailable, such as  
Separation and Rotated. Finishing edge cannot be used with the Poster  
feature.  
Finishing edge can be used with the following page size combinations:  
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Finishing  
A4 and A3 (210 x 297 mm and 297 x 420 mm)  
B5 (JIS) and B4 (182 x 257 mm and 257 x 364 mm)  
Letter and Legal (8.5 x 11 in. and 8.5 x 14 in.)  
Letter and Ledger (8.5 x 11 in. and 11 x 17 in.)  
16K and 8K (197 x 273 mm and 273 x 394 mm)  
You can align the matching sides of two different page sizes in a document.  
In the Basic tab, set Print size and Page size to the same size.  
1
2
3
4
In Basic > Source, select an Auto source.  
In the Finishing tab, select Finishing edge.  
Select from available Position options, or select Custom. Positions are based  
on the Print size selection in the Basic tab.  
Click OK in all driver dialog boxes.  
5
6
Load each paper size into different paper cassettes. For example, load A4 and  
A3 paper so that both sizes feed the 297 mm edge or load letter and legal paper  
so that both sizes feed the 8.5 inch edge.  
Click OK in the application’s Print dialog box.  
7
If the printer driver determines that the specified paper size or direction (short or  
long edge) is unavailable in the printing system, the operation panel message  
requests that you load the correct paper size into the cassette with the correct  
orientation.  
You can select from available options to specify the page edges to be aligned  
and finished. For additional position settings, select Custom, then click  
Settings. Available options for Position depend on Print size, Orientation,  
Booklet, and Multiple pages per sheet selections.  
In the side panel display, the page image shows a blue highlighted strip to  
indicate the current selected Finishing edge with Staple positions, if selected.  
When the Staple option is used, the Position selection determines where  
staples are placed. Use this image to verify your selections for Finishing edge  
and Staple.  
The illustrations in the Custom Finishing Edge Settings dialog box help you  
visualize the page alignments. Select the one setting that best illustrates the  
edge of the mixed pages you want to align.  
To select Custom for Position, click Settings. In the Custom Finishing Edge  
Settings dialog box, select one of the settings. The illustrations in the dialog  
box help you visualize the page alignments.  
In the Custom Finishing Edge Settings dialog box:  
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Finishing  
The top two settings (A4/Letter) are for the smaller size paper in the mixed  
page document.  
The second row of settings (A3/Legal/Ledger) is for the larger size paper in  
the mixed page document.  
Note that a change to one custom Finishing edge setting adjusts other  
selections to make them compatible with the change.  
A gutter creates additional blank space on the left side and at the top of the  
sheet. It is often used for binding, hole punch or stapling to make a print job  
easier to read. Increasing the measurements in Gutter increases the margins  
around your text and graphics on the left side, or top of the printed sheet. This  
creates a larger margin space by shifting the printable area to the right, or down  
as much as one inch (25.4 mm).  
You can increase the margins on the left side and at the top of the printed sheet.  
In the Finishing tab, click Gutter.  
1
In the Gutter width options, type or select a value between 0.20 to 1.00 inches  
(5.0 to 25.4 mm).  
2
Short edge (top)  
This selection modifies the outside margin on the top-edge of the page.  
Long edge (left)  
This selection modifies the outside margin on the left-side of the page.  
Note: Availability of Gutter settings vary depending on Finishing edge  
settings, and Orientation and Duplex mode settings in the Basic tab.  
If text extends too close to the edge of the page, select Reduce image to fit.  
3
The text appears slightly reduced and away from the edge of the page. If text  
does not extend beyond the page when the gutter increases, clear Reduce  
image to fit.  
Click OK to return to the Print dialog box.  
4
Click OK to start printing.  
5
The Staple feature lets you create stapled document sets. You must first select  
a finisher under Device Settings > Device options. Selecting the Staple  
feature makes Separation and Transparency interleaving unavailable. The  
maximum number of sheets depends upon the finisher model and the selected  
Page size or Media type. The Gutter feature lets you increase the top and left  
margins to accommodate the location of the staples.  
Staple and Separation features cannot be used together.  
If Printer default is selected as the Destination in the Basic tab, the selection  
of an option in the Finishing tab results in the automatic selection of a  
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Finishing  
destination compatible with that finishing option. The destination is  
automatically updated to the first available output tray that supports the selected  
finishing option.  
Staple selects the Destination automatically. If the Finishing options are  
changed, the Destination selection is not affected.  
Finishing edge should be selected before any other features in the Finishing  
tab. If set last, Finishing edge might change any settings that you previously  
made under Staple.  
The Staple feature in the Finishing tab enables you to create stapled  
document sets. You must first select a finisher under Device options in the  
Device Settings tab. Staple will make Separation and Transparency  
interleaving unavailable. The maximum number of sheets depends upon the  
finisher model and the selected Page size or Media type. The Gutter features  
enables to increase the top and left margins to accommodate the location of the  
staples.  
In the Finishing tab, select Staple.  
1
In the Staple feature, select Position and Count. Two options are available for  
2
count: All sheets to a maximum number and every number of pages so that  
each number set is stapled separately. The Position setting options vary based  
on settings in Finishing edge, which provides custom staple locations in the  
document.  
Click OK to return to the Print dialog box.  
3
Click OK to start printing.  
4
The Punch feature places punched holes along the edge of the printed pages  
so that the pages can be bound together or placed in a binder.  
Punch is enabled when a finisher that supports punch is selected in Device  
options in Device Settings. When you select the check box for a finishing  
device shown in blue in the Device options list, the Punch Unit Settings  
dialog box appears. If the device listing is already selected, double-click the  
option to open the Punch Unit Settings dialog box.  
Punch cannot be used when Booklet is selected in the Layout tab.  
Finishing edge should be selected before any other features in the Finishing  
tab. If set last, Finishing edge might change any settings that you previously  
made under Punch.  
The finishing device must support the Punch feature.  
Available punch options are set in Device Settings and depend on the punch  
unit installed on the device and selected.  
In the Finishing tab, select Punch.  
1
Select the number of hole punches.  
2
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Finishing  
Click OK to return to the Print dialog box.  
3
4
Click OK to start printing.  
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7 Imaging  
In the Imaging tab, you can manage print quality and grayscale settings.  
Print quality lets you select between High quality or Custom (EcoPrint).  
In the Imaging tab, select a Print quality from the list.  
High quality  
Select this setting to print at the highest print quality.  
Custom  
Custom lets you choose a setting for Custom Quality and EcoPrint.  
Selecting Custom without EcoPrint results in a default setting to the highest  
printing system resolution.  
Click Custom Quality to open a settings dialog box with a selection for a  
more refined resolution. Kyocera Image Refinement smoothes the edges  
of text and vector graphics and can be set to On, or Off.  
EcoPrint changes toner saturation in the printed job, making the entire print  
image, including text and graphics, appear lighter. The amount of toner varies  
based upon your printing system model and the type of data printed (text,  
graphics, or both).  
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Imaging  
With EcoPrint selected, you can choose to save toner by moving the Toner  
save level slider from the left (least amount of toner saved) to the right (most  
amount of toner saved). EcoPrint does not increase print speed.  
EcoPrint is also available in the Quick Print and Basic tabs. If EcoPrint was  
selected in the Quick Print or Basic tab, the slider is positioned at the last  
setting made.  
In the Imaging tab, in the Print Quality list, select Custom.  
1
2
3
Select the EcoPrint check box.  
Select the level of toner used by the sliding the Toner save level bar. If no level  
is selected, the default will be to the center of the bar.  
Click OK.  
4
A computer font is a data file containing a set of glyphs (visual representations  
of textual elements), characters, or symbols. Common terms for fonts are:  
Outline fonts, in contrast to bitmap fonts, are defined as a set of  
mathematical lines and curves. An outline font is more easily scalable  
(designed to display and print clearly at any point size) than a bitmap font.  
Bitmap fonts define each character as a pattern of pixels (the smallest  
resolvable rectangular areas of an image). Such fonts are not easily scalable  
and distort when reduced or enlarged.  
Native fonts are the basic or original fonts installed with the computer  
operating system. TrueType fonts are the native fonts used by Microsoft  
Windows.  
TrueType fonts are a type of scalable outline fonts. TrueType has long been  
the most common format for fonts on Microsoft Windows.  
System fonts are the primary fonts used by the operating system. They are  
typically accessed through an application interface or through a common font  
dialog box.  
Device fonts are stored either permanently or temporarily in the printing  
system memory.  
The Font Settings dialog box lets you specify how TrueType fonts are sent to  
the printing system. The chosen method affects the speed and quality of the  
print job:  
Download as outlines  
This method is best suited for large documents or print jobs using multiple  
fonts and font sizes. Print speeds are faster because of the optimization  
features in this setting. The repetition of similar font data sent to the printing  
system is reduced, thereby increasing the print speed. Print speed is not  
increased when using Asian fonts such as Japanese, Chinese, and Korean,  
because of the large amount of font information used for these particular  
fonts.  
Allow native download  
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Imaging  
This method improves text quality and increases print speed by converting  
TrueType fonts to Adobe Type 42 font format. This feature is available when  
KPDL is selected in the PDL Settings dialog box.  
Download as bitmaps  
Downloading fonts as bitmaps provides more detail, however it creates large  
file sizes. This is best suited for print jobs with custom fonts, very small fonts  
(point size 1-4), or Asian fonts.  
Substitute with device fonts  
System fonts and device fonts are automatically matched based on typeface  
name. This function increases print speed and efficiency. It is useful for  
changing a font used throughout a large document, by replacing the old font  
with the desired font.  
Note: GDI compatible mode does not support Substitute with device  
fonts.  
You can specify how TrueType fonts are sent to the printing system.  
In Imaging > Font Settings, select one of the methods for sending TrueType  
fonts.  
1
Click OK to return to the Print dialog box.  
2
Click OK to start printing.  
3
Font substitution is the process of using one font in place of another when the  
intended font is not available to a printing system. Font substitution may be  
critical for output of documents to printing systems that are not well supported  
by a large font inventory.  
You can use one font in place of another.  
Click Start and click Devices and Printers (Windows 7), or click Control Panel  
and double-click Printers (Windows Vista), or Printers and Faxes (Windows  
1
XP).  
Right-click on the desired printing system model and click Printing  
Preferences.  
2
In Imaging > Font Settings, select Substitute with device fonts, then click  
Fonts.  
3
In the Fonts Substitution dialog box, the System fonts list shows the fonts  
installed on your computer. The Available device fonts list shows the printing  
system fonts.  
Select the system font, and then the available device font to be substituted.  
4
Click OK to save your settings.  
5
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Imaging  
If the device font does not have similar font characteristics to the system font,  
character spacing in the document may appear incorrect.  
In some cases, the printing system substitutes fonts even if you send the  
TrueType fonts as outline fonts or bitmap images. Select Disable device fonts  
to prevent substitution of device fonts for TrueType fonts.  
This option also improves portability of printable data. (If cleared, device fonts  
may not match when sent to a different printing system.)  
Some Adobe applications have device font limitations. To overcome these  
limitations, select Disable device fonts. Device fonts are normally visible in the  
application font lists as printer icons next to the font name, unless there are  
equivalent system fonts, in which case the “TT” TrueType icon remains.  
You can prevent substitution of device fonts for TrueType fonts.  
In Imaging > Font Settings, select the Disable device fonts check box.  
1
Click OK to save your settings.  
2
Graphics are pictorial representations of information. Graphics can be functional  
(charts, diagrams) or artistic (drawings, photographs). Graphics Settings let  
you select options for your printed graphics.  
Note: Some options are available only when a specific PDL is selected.  
In the Imaging tab, click Graphics.  
1
In the Graphics Settings dialog box, select from the available options, and then  
click OK to save your selections.  
2
Pattern scaling is a feature that can help improve visual compatibility between  
screen and print output. Graphics objects, such as a shape or a path, often  
include patterns and fills that are composed of collections of printed dots. A  
pattern is a planned or random repetition of colors, shapes, lines, values, and  
textures to create a visual arrangement. A fill is the application of a color or  
grayscale to a graphics object. If printed patterns and fills do not match the  
appearance of that on the screen, use Pattern scaling to select a different  
density of printed dots.  
In the Imaging tab, click Graphics to open the Graphics settings dialog box  
and access the Pattern scaling settings.  
Auto (default setting)  
This setting prints patterns and fills to match the on-screen appearance.  
Coarse  
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This setting prints patterns and fills with the fewest number of lines, patterns,  
or dots. Coarse is the same as Auto when PCL XL or PCL 5c is selected in  
the PDL Settings dialog box.  
Medium  
This setting prints patterns and fills with a greater number of lines, patterns  
or dots than the Coarse setting. Medium is the same as Auto when KPDL is  
selected in the PDL Settings dialog box.  
Fine  
This setting prints patterns and fills with the greatest number of lines,  
patterns, or dots. Printed patterns and fills may appear more dense than the  
on-screen appearance.  
Inversion is the opposite of the normal order, arrangement, or position of an  
image or printed content.  
In the Imaging tab, click Graphics to open the Graphics settings dialog box  
and access the Inversion options. The settings are available when KPDL is  
selected in the PDL Settings dialog box.  
Reverse image  
This setting prints images like a photo negative, reversing black and white  
areas of the image.  
Mirror print  
This setting prints the page content backwards, as it would appear in a mirror  
image.  
Optimization is a process or methodology of improving a printing system's  
function or effectiveness.  
In the Imaging tab click Graphics to open the Graphics settings dialog box  
and access the Optimization settings. The settings are available when KPDL is  
selected in the PDL Settings dialog box.  
Fast printing  
This setting increases print speed and decreases spool size. It delivers  
images in binary format. It can be used for most everyday printing needs.  
Document portability  
This setting creates a PostScript file in ASCII text encoding. Unlike the binary  
format created in Fast printing, the ASCII text created with this selection  
can be edited.  
CIE optimization bypasses the normal procedure of processing every aspect of  
the CIE color space used in applications such as Adobe Acrobat and  
Photoshop. This feature increases print speed for documents printed from these  
applications by optimizing CIE data. It has no effect on print jobs that do not use  
CIE data. CIE optimization should be selected for speed not accuracy, so  
printed output may be different from appearance on the screen.  
In the Imaging tab, click Graphics to open the Graphics settings dialog box  
and access the CIE optimization check box. CIE optimization is available  
when KPDL is selected in the PDL Settings dialog box.  
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Imaging  
Halftone Screen lets an experienced user print different shades of gray as are  
found in photographs. Shades are produced by printing dots of various sizes  
and shapes, and by spacing them closer or farther apart. Shading can also be  
adjusted by the number of rows of data, the angle of the rows, and the shape of  
the data.  
Halftone Screen is available when KPDL is selected in the PDL Settings  
dialog box. It is unavailable when GDI compatible mode is selected in the PDL  
Settings dialog box.  
Halftone Screen provides a means to apply shades of gray to black and white  
printed output.  
In Imaging > Graphics Settings, click Halftone Screen.  
1
Clear the Use printer's default screens check box.  
2
Set the available options to the desired values:  
3
Ink  
Lists the halftone screens available. For black and white printers, this option  
appears unavailable and is permanently set to Black.  
Frequency  
Displays the number of rows of dots per inch or centimeter. Set the range  
from 2.0 to 999.9, and select lines/inch or lines/cm.  
Angle  
Sets the angle at which rows are aligned. Set the range from -180 to 180  
degrees.  
Shape  
Select the shape of the halftone dot:  
Ellipse  
Resists optical jump. An optical jump occurs when an area of an image  
suddenly become darker. An ellipse shape provides a smooth gradation of  
tones. Select Ellipse for images with dark areas.  
Round  
Resists moiré formation and dot gain. Moiré formation is an unintended  
pattern that occurs when two or more colors are printed at the wrong angles.  
The correct angles depend on the number of colors being printed. Dot gain is  
when the halftone dots increase when printed, causing a moiré pattern.  
Select Round for images with light tints and highlighted areas.  
Line  
Used for special effect. Select Line to change the effect by selecting a  
different angle.  
Select Increase accuracy of screens for better print quality, possibly  
increasing print time.  
4
Click OK to return to the Print dialog box.  
5
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Imaging  
Click OK to start printing.  
6
The grayscale adjustment settings change the Brightness and Contrast of  
graphics. These settings are useful if graphic images are printing too light, too  
gray, or too dark. Text remains unaffected.  
In the Imaging tab, under Adjustment, select Custom.  
1
2
A preview image in the Adjustment Settings dialog box illustrates any  
brightness and contrast changes.  
Drag the Brightness slider right to lighten, or left to darken the graphic images  
of the print job.  
You can also change brightness by entering a numeric value in the text box at  
the right. The brightest setting is +100; the darkest is -100. Zero is the default  
mid-level setting. Adjusting brightness is useful when graphic images are  
printing too dark or too light.  
Drag the Contrast slider right or left to increase or decrease the proportion of  
light to dark in the graphic images of the print job.  
3
A high contrast setting decreases the grayscale spectrum, making light grays  
lighter and dark grays darker. A low contrast setting increases the grayscale  
spectrum, making light grays darker and dark grays lighter.  
You can also change contrast by entering a numeric value in the text box at the  
right. The highest contrast setting is +100; the lowest is -100. Zero is the default  
mid-level setting. Adjusting contrast is useful if graphic images are printing too  
gray, or too black and white.  
Click OK to save your grayscale adjustment settings.  
4
Special settings are available for black and white printing.  
Print text as black  
This option prints all color text as black. It produces faster printing of color  
text by reducing the amount of data sent to the printer. In black and white  
printers, it increases the detail for light-colored text printed. White text and  
image colors are unaffected.  
Print graphics as black  
This option prints all color graphics with black, rather than grayscale. This  
feature is intended for CAD applications.  
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8 Publishing  
In the Publishing tab, you can create covers and inserts for a print job, and add  
backing sheets between transparencies.  
Cover mode lets you add cover pages for the front and back of your document.  
You can print on cover pages of a different weight or color than the main  
document. The source of the cover paper is specified by adjusting the Media  
for cover settings in the Publishing tab.  
Print on both sides must be selected in the Basic tab or Quick Print tab in  
order to print using the Front inside or Back outside options.  
Although Cover mode and Page insert can be used simultaneously, they  
cannot be used with Transparency interleaving.  
You can choose cover pages for printing.  
In the Publishing tab, select Cover mode.  
1
Select Front or Front and back to specify the type of covers.  
2
Select from Print onto options if you want to print on the covers.  
3
Click OK to return to the Print dialog box.  
4
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Publishing  
Click OK to start printing.  
5
Check Box Selection  
Cover Insertion Type  
Front  
Inserts a blank front cover.  
Front  
Prints on the outside surface of the  
front cover.  
Front outside  
Front  
Prints on the inside surface of the front  
cover.  
Front inside  
Prints on the outside and inside  
surfaces of the front cover.  
Front  
Front outside  
Front inside  
— continued  
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Publishing  
Check Box Selection  
Cover Insertion Type  
Inserts blank front and back covers.  
Front and back  
Prints on the outside surface of the  
front cover and inserts a blank back  
cover.  
Front and back  
Front outside  
Prints on the inside surface of the front  
cover and inserts a blank back cover.  
Front and back  
Front inside  
Prints on both sides of the front cover  
and inserts a blank back cover.  
Front and back  
Front outside  
Front inside  
— continued  
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Publishing  
Check Box Selection  
Cover Insertion Type  
Prints on the inside surface of the  
back cover and inserts a blank front  
cover.  
Front and back  
Back inside  
Prints on the outside surface of the  
back cover and inserts a blank front  
cover.  
Front and back  
Back outside  
Prints on both sides of the back cover  
and inserts a blank front cover.  
Front and back  
Back inside  
Back outside  
Prints on both sides of the front and  
back covers.  
Front and back  
Front outside  
Front inside  
Back inside  
Back outside  
You can select media for the cover.  
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Publishing  
In the Publishing tab, select Cover mode.  
1
2
In the Media for cover list, select the media type or source cassette for the front  
and back covers. When you choose the media type, a source cassette matching  
that media type is automatically selected.  
Click OK to return to the Print dialog box.  
3
4
Click OK to start printing.  
A Page insert is a preprinted page or a page of a different paper type that is  
inserted at specified points in a print job. The inserted page can also be printed  
on during the print job. Both sides of the page insert can be printed on by using  
the duplex unit.  
Although Cover mode and Page insert can be used simultaneously, they  
cannot be used with Transparency interleaving.  
Several ways are available to arrange page inserts: you can print on one or both  
sides or insert a blank sheet.  
In Publishing > Page insert, select the option corresponding to your desired  
page arrangement.  
1
To print on both the front and back of the inserted page, select the Print onto  
front and Print onto back check boxes.  
2
In Insert before pages, type the page number to insert. A page is inserted  
between the page number you typed and the page before it.  
3
From the Media for page list, select the media type of the inserted page or the  
source paper cassette. When you choose the media type, a source cassette  
matching that media type is automatically selected.  
4
Click OK to return to the Print dialog box.  
5
Click OK to start printing.  
6
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Publishing  
Check Box Selection  
Page Insertion Type  
Page insert  
Inserts a blank page.  
Page insert  
Prints on the front side of the inserted  
page.  
Print onto front  
Page insert  
Prints on the back side of the inserted  
page.  
Print onto back  
Prints on both sides of the inserted  
page.  
Page insert  
Print onto front  
Print onto back  
Transparency interleaving inserts a backing sheet between printed  
transparencies. The backing sheet, also known as an interleaf, helps keep  
transparencies clean and prevents them from clinging together. This feature is  
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Publishing  
only available when printing on transparencies supplied from the MP tray. You  
can print the same content on the backing pages as on the transparencies.  
Transparency interleaving cannot be used together with Cover mode or  
Page insert.  
You can insert backing sheets between transparencies.  
In Basic > Media type, select Transparency. If the Source and Media type  
1
lists have been combined (by a selection in Device Settings > Compatibility  
Settings), Media type does not appear. Instead, in the Source list select Auto  
(Transparency).  
Click Publishing > Transparency interleaving.  
2
To print the transparency content on the inserted pages also, select the Print  
onto backing check box.  
3
In the Media for backing list, select the Media type of the backing sheet or the  
Source paper cassette. When you choose the media type, a source cassette  
4
matching that media type is automatically selected.  
Click OK to return to the Print dialog box.  
5
Click OK to start printing.  
6
The printing system's operation panel prompts you to load transparencies into  
the MP tray, and if necessary, load backing paper into the selected cassette.  
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9 Job  
In the Job tab, you can store print jobs in the memory installed in the printing  
system. You can also select a Job name to use with Job storage features. You  
can use this tab to set or change the default settings that apply when you print a  
document from a Microsoft Windows application.  
Job storage (e-MPS) offers a set of options for saving print jobs in printing  
system memory, so that you can print or reprint them later. Print jobs can easily  
be reprinted later using the printing system’s operation panel, and printing of  
sensitive documents can be restricted to approved users.  
E-MPS is a multitier solution that provides advanced print management, directly  
from the desktop. By storing a job in the printing system, you can print it from  
the operation panel without sending it again from the computer.  
To use the Job storage (e-MPS) features, you must set a user name in the  
User Settings dialog box, available in Device Settings.  
Storage location  
Access code  
required  
When job is  
printed  
When job is  
deleted from  
memory  
Custom box  
Hard disk  
Optional password When printed from When manually  
operation panel  
deleted or up to 31  
days  
— continued  
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Job  
Quick copy  
Hard disk  
Hard disk  
Hard disk  
Hard disk  
No  
When sent from the When printing  
computer system is turned off  
or hard disk is full  
Proof and hold  
Private print  
Job storage  
No  
One copy when job When printing  
is sent; remaining  
copies later  
system is turned off  
Yes  
When access code When printing  
is entered at  
operation panel  
system is turned off  
or after printing  
Optional  
When printed from When manually  
operation panel deleted  
Custom Box lets you store print jobs until they are printed from the printing  
system's operation panel. You can print one or more jobs from the hard disk.  
Print jobs can be deleted after printing or saved on the hard disk for 1-31 days.  
Custom boxes must be set up for each user at the printing system's operation  
panel and in the Hard Disk Settings dialog box, accessed from Device  
Settings. The maximum number of custom boxes is 1000.  
After custom boxes are assigned, you can send print jobs to custom boxes,  
where print jobs are stored on the printing system’s hard disk.  
In the Job tab, select Job storage (e-MPS), then select Custom box.  
1
Click Settings.  
2
Select a Custom Box Settings option:  
3
Select Use specific box number, and type the box number and password.  
Select Prompt for box number, and click OK. When the Custom Box  
dialog box appears, type a box number. If a password was set, type the  
password.  
Select Display box number list, and click OK. When the Custom Box  
dialog box appears, select a box from the list. If a password was set, type the  
password. This can be selected when Shared box is selected in the Hard  
Disk Settings dialog box.  
Select Verify box number for each login user, and click OK. When the  
Custom Box dialog box appears, type a box number. To include a  
password, select Require password and type the password. This can be  
selected when Shared box is selected in the Hard Disk Settings dialog  
box.  
With Verify box number for each login user selected, the driver searches for  
a login user name from the custom box list to serve as the custom box name:  
If a match is found, the custom box is used for the print job.  
If a match is not found, the driver checks for administrator or user  
permissions. With administrator permissions, you will be prompted to type a  
box number and optional password for the print job. The driver searches for  
a Windows login user name and adds this name with the box number and  
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Job  
password to the custom box list in the driver. With user permissions, the print  
job is canceled. You will be prompted to contact an administrator to establish  
printing permissions.  
Quick copy is a Job storage (e-MPS) option that prints all copies of a print job  
and stores the job temporarily on the hard disk for reprinting later. This feature is  
available when a hard disk is installed and selected in Device Settings.  
Quick copy is useful for printing the job again later in the day when you need  
additional copies at short notice. You can set the number of additional copies,  
and print the job from the printing system’s operation panel without sending the  
job again from the computer.  
The number of Quick copy or Proof and hold jobs that can be stored is set at  
the printing system’s operation panel, to a maximum of 50 jobs. When the  
designated number of jobs is reached, older jobs are replaced by new jobs. All  
Quick copy jobs are stored on the hard disk after printing but are deleted when  
the printing system is turned off. You can manually delete a job at the operation  
panel.  
Warning: A print job can replace a job on the hard disk having the same user  
name and job name. To prevent this, select Use job name + date and time  
under Overwrite job name.  
With a hard disk installed, Quick copy lets you print a document and save it in  
the printing system until the job is manually deleted or the printing system is  
turned off.  
In the Job tab, select Job storage (e-MPS).  
1
Select Quick copy.  
2
Click OK in all dialog boxes.  
3
Proof and hold is a Job storage (e-MPS) option that prints one copy of a print  
job so that you can proof it before printing the remaining copies. This feature is  
available when a hard disk is installed in the printing system and selected in  
Device Settings.  
After the proof copy is printed and checked, remaining copies can be printed  
from the printing system’s operation panel without sending the job again from  
the computer. If desired, you can change the number of copies printed.  
Note: Proof and hold is not available for some applications such as Microsoft  
Excel.  
The number of Proof and hold or Quick copy jobs that can be stored is set at  
the printing system’s operation panel, to a maximum of 50 jobs. When the  
designated number of jobs is reached, older jobs are replaced by new jobs. All  
Proof and hold jobs are stored on the hard disk after printing but are deleted  
when the printing system is turned off. You can manually delete a job at the  
operation panel.  
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Job  
Warning: A print job can replace a job on the hard disk having the same User  
name and Job name. To prevent this, select Use job name + date and time  
under Overwrite job name.  
Proof and hold lets you print one copy of a multicopy job to proof before  
printing the remaining copies. The job is stored on the hard disk until the printing  
system is turned off or the job is manually deleted.  
In the Basic tab, select the number of copies to be printed.  
1
Open the Job tab.  
2
Click Job storage (e-MPS).  
3
Click Proof and hold, and click OK.  
4
Private print jobs are saved on the hard disk for printing until a four-digit  
Access code is entered. When the hard disk reaches maximum capacity and a  
new job is sent to be stored, the oldest stored job is replaced by the new job.  
Private print jobs are deleted when the printing system is reset or turned off. If  
you do not want the job deleted, select the Job storage feature.  
When sending a sensitive document to the printing system, a user must type a  
four-digit Access code, which is attached to the print job along with the Job  
name and User name. The job is not printed until a user enters the Access  
code at the printing system’s operation panel. After the job is printed, it is  
removed from printing system memory.  
The number of Private print jobs that can be stored is limited only by the  
storage capacity of the hard disk. You can manually delete a job at the  
operation panel.  
Warning: A print job can replace a job on the hard disk having the same User  
name and Job name. To prevent this, select Use job name + date and time  
under Overwrite job name.  
Private print lets you store a document temporarily in printing system memory  
without printing, and protect it with an access code. The job is stored on the  
hard disk until it is printed, manually deleted, or turned off.  
In the Job tab, select Job storage (e-MPS).  
1
Select Private print.  
2
In the Access code box, type four numbers if you want to restrict access to  
your document.  
3
Click OK.  
4
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Job  
Job storage is a Job storage (e-MPS) option that lets you store a print job  
permanently on the hard disk for printing later. You also have the option of  
protecting the print job from unauthorized printing by using an access code. This  
feature is available when a hard disk is installed and selected in Device  
Settings.  
Job storage is useful for jobs that need to be available for printing at any time,  
even if the printing system has been turned off and turned on again. Job  
storage jobs can only be removed manually from printing system memory.  
If desired, you can attach a four-digit access code to a Job storage job, so that  
you can print a job without anyone else seeing it, or restrict printing to approved  
users. When the access code is used, the job is not printed until a user prints it  
at the printing system’s operation panel. After the job is printed, it remains in  
printing system memory.  
The number of Job storage jobs that can be stored is limited only by the  
storage capacity of the hard disk. You can manually delete a job at the  
operation panel.  
Warning: A print job can replace a job on the hard disk having the same user  
name and job name. To prevent this, select Use job name + date and time  
under Overwrite job name.  
Job storage lets you store a document permanently in printing system memory  
without printing, and gives you the option to protect it with an access code. This  
job remains on the hard disk until it is manually deleted.  
In the Job tab, click Job storage (e-MPS).  
1
Click Job storage.  
2
In the Access code box, type four numbers if you want to restrict access to  
your document.  
3
Click OK.  
4
A Job name is a unique identifier for each print job. It helps you find and print  
your job from the printing system’s operation panel. When you send a print job  
using one of the Job storage (e-MPS) options, you can assign a custom name  
to the job or use the name of the application file.  
For Microsoft Word and PowerPoint, you can choose to include or omit the  
application name from the application defined Job name. You can also ensure  
that jobs in printing system memory are not replaced by new jobs having the  
same Job name.  
Don't use application name is an option to remove the application name from  
the job name in job storage features. By selecting Don't use application name,  
the file name you choose appears clearly in the job list. This feature is  
applicable only when printing from Microsoft Word or PowerPoint.  
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Job  
Overwrite job name is an option to ensure that a saved print job is not replaced  
in printing system memory by a new job having the same job name. If a user  
sends two print jobs with the same user name and job name, the second job  
replaces the first job without any prompt. To prevent this, Overwrite job name  
can automatically change the job name by adding the date and time the job is  
sent. This feature also helps you to track when print jobs were sent from the  
computer.  
The selected option applies to a job name with either Application defined or  
Custom selected. Overwrite job name options include:  
Replace existing file  
This option lets the current print job replace an existing job in printing system  
memory, if a job with the same user name and job name exists.  
Use job name + date and time  
This option adds the current date and time to the end of the job name, in the  
format: mmddyy hhmmss.  
The previous print job with the same job name remains in the printing system.  
You must select a job name to use with Job storage (e-MPS) features, so that  
you can find your job in job lists on the printing system’s operation panel. The  
selected job name is saved with the print job when the job is sent to printing  
system memory.  
In the Job tab, select Job storage (e-MPS).  
1
Under Job name, select a name:  
2
Application defined  
This option uses the name of the application document as the job name. For  
Microsoft Word or PowerPoint documents, selecting Don’t use application  
name removes the name of the application so that only the document name  
appears as the job name.  
Custom  
This option uses a unique name for each job. Type a name in the box, up to  
79 characters.  
Select an Overwrite job name option in case a job already exists in printing  
system memory with the same job name:  
3
Replace existing file  
If a job with the same user name and job name exists, the current print job  
replaces an existing job in printing system memory.  
Use job name + date and time  
This option adds the current date and time to the end of the job name, in the  
format:  
mmddyy hhmmss  
The previous print job with the same job name remains in the printing system  
memory.  
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10 Advanced  
In the Advanced tab, you can choose special features that extend the  
capabilities of the printing system.  
The Prologue/Epilogue feature lets you insert a command file at the beginning  
of a print job or at the end. The command file, prepared in a text editor, utilizes  
programming commands from the printer resident PRESCRIBE language. The  
Product Library disc includes a PRESCRIBE command language reference  
guide. A command file is a set of instructions the printing system interprets to  
produce a given output. For example, a Prologue/Epilogue command file may  
contain a macro that places a graphic object such as a logo at the top of a  
letterhead document.  
A Prologue/Epilogue file must be available on your computer before it can be  
added to a print job. To create this file, use a text editor like Windows Notepad.  
In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name to  
insert into the print job. (If no file names are visible in the list, you must click Add  
to browse for files on your computer or network to add to the list.) After the file is  
selected, insertion point options become available.  
You can edit a Prologue/Epilogue file on your computer.  
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Advanced  
In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name  
from the list, and then click Edit.  
1
After your text editor opens, make your changes to the file.  
Save the file and exit.  
2
3
Note: Editing and saving a command file replaces the contents of the existing  
local or network file.  
You can remove a Prologue/Epilogue file from the list.  
In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name  
from the list, and then click Delete.  
1
In the delete confirmation box, click Yes to accept.  
2
Note: Only the file name is removed from the command file list. The file itself  
is not deleted, but remains on the network or local computer.  
You can insert a Prologue/Epilogue file into a print job.  
In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name  
from the list.  
1
Under Insertion Point, select a place to insert the Prologue/Epilogue file.  
2
If you designate a Prologue/Epilogue file as unassigned, you are removing it  
from the print job. It remains in the list. Unassigned selections are useful when  
the list contains several Prologue/Epilogue files, and you want to use some but  
not others.  
In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name  
from the list.  
1
Under Insertion Point, select Unassigned.  
2
The insertion point is the location in the print job where the selected  
Prologue/Epilogue command file is processed by the printing system. Each file  
in the list can be assigned only one insertion point.  
Note: The Start of the page and End of the page insertion point options are  
available only if PCL 5c is selected in the PDL Settings dialog box.  
With a command file selected in the list, choose one insertion point option:  
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Advanced  
Unassigned  
The selected command file is not inserted into the print job. This selection can  
be used when you are working with multiple command files and want to use  
some but not others. Select Unassigned for the command files you do not want  
to use in the print job.  
Beginning of the print job  
The command file is inserted as the first page of the print job. The document  
starts printing on the second page.  
End of the print job  
The command file is inserted as the last page of the print job, which prints after  
the last page of the document.  
Start of the page  
The command file is inserted at the top of each page of the print job.  
End of the page  
The command file is inserted at the bottom of each page of the print job.  
Only on odd pages  
If Start of the page or End of the page is selected, this option can be  
selected to insert the command file into all odd-numbered pages.  
Only on even pages  
If Start of the page or End of the page is selected, this option can be  
selected to insert the command file into all even-numbered pages.  
Pages  
If Start of the page or End of the page is selected, this option can be  
selected to insert the command file into specified pages. In the text box, type  
individual page numbers separated by commas, or a page range separated  
by a hyphen. For example, if you type 2 in the text box, the command file is  
inserted only into page 2. If you type 1, 3, 5-12 the command file is inserted  
into page 1, page 3, and pages 5 through 12. If the Pages option is selected  
and you click OK without typing any numbers, you will be prompted to  
specify page numbers.  
A watermark is a recognizable image or pattern that can be placed on a page or  
throughout a document. You can choose one of the standard watermarks or  
create your own text. The preview area at the left of the dialog box shows how  
the watermark appears on a page. This is useful for making adjustments to the  
appearance and location of the watermark.  
You can create a new watermark that displays your chosen text. Any watermark  
can be edited, though a limited number of options can be changed for default  
watermarks.  
In the Advanced tab, click Watermark.  
1
In the Watermark dialog box, click Add to create a user defined watermark; or  
under Select watermark, select a default or custom watermark and click Edit.  
2
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Advanced  
Under Watermark name, type a name, up to 39 characters. A default  
watermark cannot be renamed.  
3
4
Under Watermark text, type your preferred text. This option is not available  
when editing a default watermark.  
Select the font, style, and size of the text.  
5
6
Select the color of the watermark from the list. The options available are black  
and shades of gray.  
Select the watermark Count, to a maximum of 20. In the Spacing spin box,  
select the distance between two or more watermarks in tenths of an inch or in  
millimeters.  
7
8
Select the Position of the watermark with one of the following options.  
Centered [default]  
This option places the center of the watermark text in the center of the page.  
User defined  
This option lets you manipulate the x and y coordinate boxes to move the  
text around the page.  
You can also change the position by clicking the position button at the bottom of  
the preview area. Click and hold as you drag the pointer to move the watermark  
image.  
Select the Angle of the watermark with one of the following options.  
Diagonal [default]  
9
This option places the watermark text at the default angle on the page.  
User defined  
This option lets you type a degree value for the angle. An angle is measured  
in degrees, from 0 to 360.  
You can also change the angle by clicking the angle button at the bottom of the  
preview area. Click and hold as you drag the pointer to move the watermark  
image.  
The Rotate around center check box at the bottom far right of the dialog box  
determines the method of rotation for the watermark. You must select User  
defined in both Position and Angle to enable this option. Select Rotate  
around center to position the watermark text with the center of the text as its  
axis, and clear it to position the watermark text with the left end of the text as its  
axis.  
10  
11  
In all dialog boxes, click OK.  
The Page selection option for Watermark lets you choose the location for  
watermarks in your document.  
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Advanced  
In Advanced > Watermark > Select watermark, choose a default or custom  
1
2
watermark to print.  
Under Page selection, choose pages for printing the watermark:  
All pages  
This option prints the watermark on each document page.  
First page only  
This option prints the watermark on the first document page.  
All pages except first page  
This option prints the watermark on all pages after the first page.  
Only on specified pages  
This option prints the watermark on page numbers typed in the box.  
Print onto front outside cover  
This option prints the watermark on the front cover. It is available when  
Cover mode is selected in the Publishing tab. If Cover mode and Front  
outside are both selected in the Publishing tab, Print onto front outside  
cover is selected automatically.  
In all dialog boxes, click OK.  
3
The Security Watermark is a plug-in feature that prints a nearly invisible image  
or text against a background pattern. The security watermark appears only  
when the printed page is photocopied. This helps to identify printed pages that  
should not be photocopied, or to distinguish between original prints and  
photocopies. Six standard security watermarks are available as text or image,  
and you can create custom security watermark text.  
A notable feature of Security Watermark is the Document guard pattern,  
which prevents the document from being photocopied, scanned, faxed, or  
printed from memory. If a scan, fax, or print from memory is attempted, the  
process is stopped and an error message appears on the printer's operation  
panel.  
Following installation of the printer driver, use the Optional Printer  
Components wizard to install the Security Watermark plug-in.  
Security Watermark appears in the Advanced tab when PCL XL is selected in  
the PDL Settings dialog box.  
The administrator can ensure that a security watermark is printed on all jobs by  
selecting Device Settings > Administrator > Lock Settings > Lock Security  
Settings.  
Selecting Security Watermark sets these driver features to the following  
values:  
Watermark in the Advanced tab is set to None.  
Kyocera Image Refinement in Imaging > Print Quality > Custom >  
Custom Quality is set to Off.  
EcoPrint is set to Off in Quick Print, Basic > Quality, or Imaging >  
Quality.  
Adjustment Settings (Brightness and Contrast is set to 0) in Imaging >  
Grayscale > Adjustment > Custom.  
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Advanced  
The reverse is also true. If these features are changed, then the Security  
Watermark selection is set to None, and cannot be used.  
You can create a new security watermark that displays text but not an image.  
Any security watermark can be edited, though a limited number of options can  
be changed for default security watermarks.  
In the Advanced tab, click Security Watermark.  
1
In the Security Watermark dialog box, click Add, to create a new security  
watermark; or under Select security watermark, select a default or custom  
2
security watermark and click Edit.  
For Security watermark name, type a name up to 39 characters. A default  
security watermark cannot be renamed.  
3
For Security watermark text, type text or leave blank. This option is not  
available when editing a default security watermark. Select from the following  
options:  
4
None  
This option leaves the line blank.  
User defined  
This option inserts your text up to 39 characters.  
All other options display date, time, or other job information that is obtained  
from the computer or printer driver when the job is printed.  
Select the desired font, size, style, and angle of the text.  
5
Select Print as footer also if you want the first available line of security  
6
watermark text to be printed at the bottom of the page. Select the page position  
from the list. This option is useful because the security watermark itself is not  
normally visible on the printed page.  
Under Background pattern, select a design for the security watermark  
background.  
7
Standard pattern  
Select a design for the security watermark background. This option prints the  
selected pattern with the security watermark text or image.  
Document guard pattern  
The document guard design appears as the security watermark background.  
This option prevents the printed page from being photocopied, scanned,  
faxed, or printed from memory. If a photocopy is attempted, then gray copy is  
produced. If a scan, fax or print from memory is attempted, the process is  
stopped and an error message appears on the printing system’s operation  
panel.  
Select Overprint for applications such as Microsoft PowerPoint and Internet  
Explorer where the document content fills the entire page. The security  
watermark is printed over the document data so that it can appear in a  
8
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Advanced  
photocopy. When editing an image, or if Device Settings > PDL Settings >  
GDI compatible mode is selected, Overprint is selected automatically.  
Adjust the calibration. After adjusting calibration, in all dialog boxes click OK.  
9
For a security watermark to be effective, it must be nearly invisible in a printed  
page and clearly visible in a photocopied page. Because printing systems and  
driver settings can vary, you must adjust the calibration before printing a  
security watermark. Adjusting the calibration is also recommended when  
changing the background pattern, replacing the toner or printing system, and  
after heavy printing activity.  
In Advanced > Security Watermark, click Add to create a custom security  
watermark; or under Select security watermark, select a default or custom  
1
security watermark and click Edit.  
After all security watermark options are selected in the Add Security  
Watermark or Edit Security Watermark dialog box, click Adjust Calibration.  
2
Under Pattern shading and Text contrast, select initial options:  
3
Light, Normal, Dark  
Select the shading density of the background pattern.  
Contrast 1-9  
Select the level of contrast against the background pattern, from lightest to  
darkest.  
These selections may need to be changed after printing a sample in the next  
step.  
Click Print Sample to print a page displaying all nine contrast options against  
the selected pattern shading. It is recommended to print a sample page for each  
pattern shading option.  
4
From the Text Contrast Sheet, find the sample where the security watermark is  
most nearly invisible.  
5
In the Adjust Calibration dialog box, select options to match the sample  
chosen in step 5.  
6
In all dialog boxes, click OK.  
7
The Page selection options for security watermark determine where the  
security watermarks are placed in the print job.  
In Advanced > Security Watermark > Select security watermark, choose a  
default or custom security watermark to print.  
1
Under Page selection, choose pages for printing the security watermark:  
2
All pages  
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Advanced  
This option prints the security watermark on each document page.  
First page only  
This option prints the security watermark on the first document page.  
All pages except first page  
This option prints the security watermark on all pages after the first page.  
Only on specified pages  
This option prints the security watermark on the page numbers typed in the  
text box.  
Print onto front outside cover  
This option prints the security watermark on the front cover. This option is  
available when Cover mode is selected in the Publishing tab. If Cover  
mode and Front outside are both selected in the Publishing tab, Print  
onto front outside cover is selected automatically.  
In all dialog boxes, click OK.  
3
The Status Monitor displays printing system status messages in the lower right  
corner of the window during printing. You can start a status monitor for each  
supported printing system. More than one status monitor can be displayed at  
one time.  
You can select how to display the Status Monitor image and select from  
available options.  
In the Advanced tab, click Status Monitor.  
1
If you want the Status Monitor image to appear during a print job, in the Status  
Monitor dialog box, select the Status Monitor check box.  
2
To view the print job status without changing the Status Monitor setting, click  
Open Status Monitor.  
3
The Status Monitor image appears in the lower right corner of your computer  
screen.  
Move the pointer over the Status Monitor image to display balloon-style status  
messages containing information about printing system activity and the printer  
port. You can click the toner icon to display toner levels.  
4
To display a list of options, right-click the Status Monitor icon in the system  
tray.  
5
Hide the status monitor/Show the status monitor  
Switches between hiding and showing the Status Monitor image.  
Note: You can also hide the Status Monitor image by right-clicking on the  
image, then clicking Hide the status monitor, or let the Status Monitor close  
on its own after 5 minutes if there is no printing activity.  
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Advanced  
Command Center RX  
Opens a web browser to display a printer web page.  
Note: If your printer is connected with a USB cable, this feature cannot be  
used. Define settings using the operation panel of the printing system.  
Always on top  
Leaves the Status Monitor image on top of other open windows.  
Opacity  
Adjusts the Status Monitor to let a variable amount of background to show  
through the image. Select a percentage between 20 to 100.  
Enlarge window  
Select to increase the size of the Status Monitor image.  
Sound Notification  
Opens a dialog box with options for Status Monitor sound notification and  
display choices.  
Opens a web browser to the KYOCERA MITA home page.  
Exit  
Closes the Status Monitor image.  
You can configure printing system alerts with accompanying sound or speech in  
the Status Monitor Preference dialog box.  
Right-click the Status Monitor image in the system tray.  
1
Click Sound Notification.  
2
Select the Enables Event Notification check box.  
3
Select an event for a Status Monitor alert.  
4
Cover open  
Paper jam  
Add paper  
Sleep  
Add toner  
Toner low  
Not connected  
Printing  
Printing completed  
You can also add sound or speech to your chosen alert.  
5
To add a sound file:  
Clear the Use Text to speech check box.  
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Advanced  
The sound file text box becomes available. Type the location of a sound file  
(.WAV), or browse to find a file located on your computer.  
To add speech:  
Select Use Text to speech.  
Type your preferred text in the text box. The Microsoft Text to Speech utility  
reads your typed text and plays it back in a spoken voice.  
Click Apply to save your settings, click OK to save your settings and close the  
dialog box, or click Cancel to close the dialog box without saving any settings.  
6
EMF (Enhanced MetaFile) is a spool file format used in printing by the Microsoft  
Windows operating system. When a print job is sent from an application, it is  
transferred to the spool file. The application writes to and the printer driver reads  
from the spool file simultaneously. For multiple or large documents, this quickly  
returns application control to the user while the printer is still printing the  
document.  
Note: EMF spooling is unavailable when Allow data passthrough is  
selected in the KPDL Settings dialog box.  
To print with EMF spooling:  
From the Advanced tab, select the EMF Spooling check box.  
1
Click OK and continue the printing process as usual.  
2
Client profile refers to profile settings saved on a client computer. You have the  
choice to use your local profiles or the server profiles. This feature is intended  
for use on the client side (PC side) in a client-server environment.  
In the Advanced tab, clear the Enable client profile check box to select  
profiles from the server to apply to print jobs created by the driver. Server  
profiles are read–only.  
Select the Enable client profile check box for using custom profiles locally  
in the driver.  
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Glossary  
Access code  
A four-digit code that you must enter at the printing system’s  
operation panel to print a Private print job. An access code can also be used with the  
Job storage feature.  
A
Application based printing  
An administrator can associate a profile with an  
application so that all printing from the application uses the same profile settings. This  
makes profiles easier to use and ensures consistent printing from an application.  
Auto configure Device settings feature that queries a printing system through the  
network and automatically retrieves settings for optional devices and memory. Driver  
settings will be updated with information received from the physical printing system.  
Installed devices will be displayed in the Preview image.  
Bi-Fold Finishing feature that lets you produce a document folded in half, like a  
brochure or a pamphlet.  
B
C
Booklet Layout feature that prints a multi-page document in a booklet format by  
using a duplex unit. Two pages are printed on each side of a sheet to create a  
document that can be read like a book.  
Cassette A removable plastic tray that holds a supply of paper for input to the  
printer.  
Custom box Job option that stores print jobs in the printing system’s memory for  
later printing from the operation panel. Custom box jobs are saved to boxes that are  
assigned to users, and can be restricted by password. Your printing system must have  
an installed hard disk to use this feature.  
Don’t use application name Don’t use application name is an option to shorten  
the application defined job name for jobs created in Microsoft Word or PowerPoint.  
The file name will appear clearly in the job list.  
D
E
EcoPrint Imaging feature that changes toner saturation, making the entire image,  
text and graphics, appear lighter in the printed job. The actual amount of toner used  
depends on the printing system mode and the type of data printed (text, graphics, or  
both). You can choose to save toner by sliding the Toner save level bar from the left  
(least amount of toner saved) to the right (most amount of toner saved). EcoPrint does  
not increase print speed. This feature is also available in the Quick Print and Basic  
tabs.  
Edit Quick Print This feature lets you customize the Quick Print view with your  
preferred print job options.  
e-MPS Job storage (e-MPS) is a set of options for saving print jobs in printing  
system memory, so that you can print or reprint them later. Print jobs can easily be  
reprinted later from the printing system’s operation panel, and printing of sensitive  
documents can be restricted to approved users.  
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Enable client profile Client profile refers to profile settings saved on a server and  
accessed by clients in a client/server environment. This feature in the Advanced tab  
lets an administrator control and distribute profiles.  
Fast printing Printing mode that decreases spool size and increases print speed.  
F
Finishing edge Finishing edge aligns the matching sides of two different page  
sizes in a document. For example, the long edge of an A4 page is aligned with the  
short edge of an A3 page; or the short edge of a letter size page is aligned with the  
short edge of a legal size page. Finishing edge can be used with or without the staple  
feature.  
Full bleed  
Layout feature that lets you produce full-page printing without any  
margins by printing to a larger sized-paper than the original, and then letting you trim  
the edges.  
GDI compatible mode A page description language option that accurately  
reproduces what is viewed on the screen using the Microsoft Graphical Device  
Interface (GDI) component to render the document. It generates data in a raster  
printing format, creating a larger printable file.  
G
Gutter Blank space on the left side or top of a printed page that can be increased  
by scaling down text and graphics. This supports stapling and hole punching. When  
used with Duplex printing, the enlarged blank space lines up evenly on both sides of  
the sheet. The larger blank space is created by shifting the printable area to the right  
or down as much as one inch (25.4 mm).  
Halftone screen Imaging process that breaks down an image into dots. An  
experienced user can adjust Halftone screen settings to create shades of gray in  
graphic images. Larger dots spaced close together create darker shades, and smaller  
dots spaced farther apart create lighter shades. Shading can be varied by adjusting  
the number of rows of dots, the angle at which rows of dots are placed, and the shape  
of the dots.  
H
J
Job accounting An accounting system that records and controls the number of  
pages printed by each account ID. Account IDs can be assigned at the printing system  
and stored in the driver. After account IDs are assigned, you can use the Job  
accounting option to print in the Job accounting mode.  
Job name A Job name is a unique identifier for each print job, to help you find and  
print the job from the printing system’s operation panel. When you send a print job  
using one of the Job storage (e-MPS) options, you can assign a custom name to the  
job or use the name of the application file.  
Job storage Job option that stores a print job permanently on a hard disk for  
printing later. You also have the option of protecting the print job from unauthorized  
printing by using an access code. This feature is available when a hard disk is installed  
and selected in Device Settings.  
Media source enumeration  
A
Device Settings option that maintains  
M
compatibility for cassettes and feeders between old drivers and new drivers or when  
moving from one manufacturer to another. Compatibility creates a smooth transition  
for environments using macros or PRESCRIBE commands to access cassettes and  
feeders.  
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MP tray Source tray used for labels, transparencies, envelopes, and custom  
printing media.  
Multiple pages per sheet This feature lets you print several pages on a single  
sheet of paper for the purpose of reviewing the document and conserving paper.  
Operation panel The keys and display on the printing system. Use the operation  
panel to set options such as media type and EcoPrint, and to print jobs stored on the  
hard disk.  
O
P
Optional Printer Components Optional Printer Components include Common  
Profiles and Plug-In Modules, and need to be installed separately from the driver  
installer. They are located on the Product Library disc in the Advanced Tools menu.  
PDF The Adobe portable document format (PDF) is independent of the application  
software, hardware, and operating system used to create documents, and also of the  
output device on which they are displayed or printed.  
PDL Page Description Language. This is the language used by your computer to  
tell the printing device how to print a document. Availability of some printing options  
depends on the selected PDL.  
Plug-in An accessory program that integrates with the printer driver to enhance or  
extend the driver's capabilities.  
Poster Layout feature for printing a document in a larger size than the maximum  
supported by the printer so the cumulative sheets can be assembled as a poster. Use  
this feature to print a document in a large, eye-catching poster format, up to 25 times  
larger than the original document size.  
PRESCRIBE An internal printer language that embeds commands into specified  
locations in a print job.  
Print graphics as black  
This option prints all color graphics and text with black,  
rather than grayscale. This feature is intended for CAD applications.  
Print preview This feature lets you view your document before you send it to print.  
Print text as black Prints all color text as black. It produces faster printing of color  
print jobs by reducing the amount of data sent to the printer. In black and white  
printing, it increases the detail for light-colored text printed. White text and image  
colors are unaffected.  
Private print Job option that saves print jobs on the hard disk for printing until a  
four-digit access code is entered. Private print jobs are deleted when the printing  
system is reset or turned off.  
Profile A set of user defined driver settings that are saved as a group. Once saved,  
you can select a profile by name and apply its settings to a print job without selecting  
each feature individually.  
Prologue/Epilogue  
Advanced feature that allows you to insert a macro into  
specific locations in the print job. An advanced user may choose to use this feature to  
embed a PRESCRIBE command that will call a macro to overlay PRESCRIBE form  
data or a graphic object, such as a logo or a signature, at a specific point in the print  
job.  
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Proof and hold Job option that prints one copy of a print job so that you can proof  
it before printing the remaining copies. This feature is available when a hard disk is  
installed and selected in Device Settings. After the proof copy is printed and checked,  
remaining copies can be printed from the printing system’s operation panel without  
sending the job again from the computer.  
Quick copy  
Job option that prints all copies of a print job and stores the job  
Q
S
temporarily on a hard disk for reprinting later. This feature is available when a hard  
disk is installed and selected in Device Settings.  
Quick Print tab The Quick Print tab improves usability by providing an easier way  
to set print options. You can choose basic settings or a predefined printer profile,  
rather than having to go to various tabs. Quick Print settings can be captured in a  
group called a profile. Profiles support common printing tasks, saving you from having  
to repeatedly select the same settings. The Administrator can set the view of the Quick  
Print tab through the Installation process, or Administrator Settings in Properties.  
Security Watermark Plug-in feature that adds watermark text and a background  
pattern to a print job. The text blends into the background pattern making it nearly  
invisible when printed. The security watermark appears only when the printed page is  
photocopied. A security watermark can be used to help protect against unauthorized  
reproduction of documents, or simply to differentiate original documents from  
photocopies.  
SNMP Simple Network Management Protocol. The standard TCP/IP protocol for  
managing IP network devices, including printing devices. SNMP settings determine  
the level of security when using the Auto Configure feature, and prevent unauthorized  
printing to the SNMPv3 printing device. SNMP settings must be set in the  
Administrator settings in Device Settings, and in the printing system’s Command  
Center RX.  
Status monitor Optional feature that displays printing system status messages in  
the lower right corner of the window during printing. You can customize the  
appearance of the status monitor, and determine what messages are displayed and  
how by selecting preferences and notifications.  
Transparency A clear plastic, page-sized sheet used as a printing medium.  
T
Transparency interleaving  
Publishing feature that inserts a backing sheet  
between printed transparencies. The backing sheet, also known as an interleaf, helps  
keep transparencies clean and prevents them from clinging together.  
Tri-Fold Finishing feature that lets you produce a document folded into thirds, like  
a brochure or a pamphlet.  
Watermark The Watermark feature is available in the Advanced tab. A watermark  
is a recognizable image or pattern that can be placed on a page or throughout a  
document. You can choose one of the standard watermarks or create your own text.  
W
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