Kyocera Fax Machine FAX SYSTEM User Manual
( )  
FAX System F  
Operation Guide  
ALWAYS read this Operation Guide thoroughly before use.  
After reading, maintain it in good condition and keep it  
together with the Operation Guide for your copier.  
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Please read the Operation Guide before using the facsimile.  
Keep it close to the facsimile for easy reference.  
The sections of this handbook and parts of the facsimile marked with symbols  
are safety warnings meant to protect the user, other individuals and surround-  
ing objects, and ensure correct and safe usage of the facsimile. The symbols  
and their meanings are indicated below.  
DANGER: Indicates that serious injury or even death will very possibly result from  
insufficient attention to or incorrect compliance with the related points.  
WARNING: Indicates that serious injury or even death may result from insufficient  
attention to or incorrect compliance with the related points.  
CAUTION: Indicates that personal injury or mechanical damage may result from  
insufficient attention to or incorrect compliance with the related points.  
Symbols  
The  
symbol indicates that the related section includes safety warnings.  
Specific points of attention are indicated inside the symbol.  
........ [General warning]  
........ [Warning of danger of electrical shock]  
........ [Warning of high temperature]  
The symbol indicates that the related section includes information on prohibited  
actions. Specifics of the prohibited action are indicated inside the symbol.  
........ [Warning of prohibited action]  
........ [Disassembly prohibited]  
The ꢀ symbol indicates that the related section includes information on actions  
which must be performed. Specifics of the required action are indicated inside the  
symbol.  
........ [Alert of required action]  
........ [Remove the power plug from the outlet]  
........ [Always connect the facsimile to an outlet with a ground connection]  
Please contact your service representative to order a replacement if the safety  
warnings in the handbook are illegible or if the handbook itself is missing. (fee  
required)  
<Note>  
Due to performance updating, information in this Operation Guide is subject to  
change without notice.  
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Introduction  
The explanations contained in this Operation Guide have been separated into different sections in order to allow  
those using a fax for the first time, as well as those well familiar with such operation, to use this machine efficiently,  
properly and with relative ease. A basic introduction to each section can be found below for reference. Refer to the  
related section when using this fax.  
This section contains notes and cautions on installation and operation that should be  
Important!  
Please read first.  
read prior to using this fax machine for the first time and then strictly obeyed in order to  
ensure its safe and proper operation. BE SURE to read the notes and cautions  
contained in the Operation Guide for your copier as well.  
Section 1  
This section contains explanations on the names of parts and their functions, as well  
as basic instructions on fax operation. Reading this section alone will make it possible  
for you to perform basic fax transmission and fax reception procedures.  
Basic Use of this Fax  
This section contains explanations on attempting procedures that will enable more  
effective use of this fax by those individuals who have already become somewhat  
familiar with its basic operation. It includes such instructions as setting the time for a  
transmission to begin, transmitting the same documents automatically to multiple  
destinations and for transmitting both sides of duplex (2-sided) documents.  
Section 2  
Various Functions  
of this Fax  
This section contains explanations on handling problems that may occur during  
operation of this fax. It includes information on responding to error messages that are  
displayed as well as check points regarding the various settings made.  
BE SURE to read this section carefully and follow all procedures and cautions  
precisely.  
Section 3  
Troubleshooting  
This section contains explanations on using the more specialised functions of this fax  
for those individuals who have become knowledgeable about and quite comfortable  
with its operation. It includes such special instructions as how to limit who can transmit  
and receive documents with this machine as well as on the procedures for receiving  
confidential documents that should not be seen by third parties.  
In addition, this fax contains F-Code Based Communication capabilities that enable  
more functional compatibility with other companies’ fax machines and a Restricted  
Access function that enables the convenient control of fax communication performed  
with this machine.  
Section 4  
Other Features of this Fax  
i
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Introduction  
Section 5  
This section contains explanations on checking the message display for information on  
the conditions surrounding recent fax transmissions and reception.  
In addition, it includes explanations on how to print out the management reports and lists  
that contain information about the result of fax communications and other settings made  
in this fax.  
Managing Information  
About Your Fax  
Communications  
Section 6  
This section contains explanations on certain settings and registration such as adjusting  
the volume of the alarm that sounds in the event of some sort of error.  
Use this section to perform the settings and registration most appropriate to how you use  
this fax.  
Various Settings and  
Registration in this Fax  
This section contains explanations on the functions available when each of the various  
optional equipment is installed in this fax. It includes an explanation on Duplex Reception  
– in which paper is turned over inside the fax machine and printing accomplished on the  
back side – as well as on the Ultra Fine resolution that enables even clearer transmission  
and reception of documents.  
Section 7  
Optional Equipment  
This section contains explanations on the setup procedure and settings to be performed  
on the machine in order to use the Network FAX functions available when the optional  
Printer/Scanner Kit is installed on this fax machine. Be sure to read the On-Line Manual  
on the included CD-ROM as well.  
Section 8  
Network FAX Settings  
(Option)  
This section contains information on the specifications for this fax machine, a flowchart  
of the menus that are shown in the message display and tables with explanations  
related to various error codes. Use this section as reference when using this fax.  
Section 9  
Reference Information  
ii  
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Contents  
Redialing Functions............................................................. 1-33  
(1) Automatic Redialing .......................................................... 1-33  
(2) Manual Redialing .............................................................. 1-33  
Important! Please read it first. ............................. v  
INSTALLATION PRECAUTIONS ........................................... v  
PRECAUTIONS FOR USE ..................................................... v  
Section 2 Fax Operation (Various Functions) ............2-1  
Section 1 Fax Operation (Basic Use) ..........................1-1  
Duplex Transmission ............................................................. 2-1  
Standby Transmission ........................................................... 2-3  
Broadcast Transmission ....................................................... 2-4  
Interrupt Transmission .......................................................... 2-5  
Communication Using the Timer .......................................... 2-6  
Chain Dial Keys ...................................................................... 2-7  
(1) Registering ......................................................................... 2-7  
(2) Modifying and Deleting ....................................................... 2-8  
(3) Using a Chain Dial Key....................................................... 2-9  
Editing a Communication in Memory................................. 2-10  
(1) Printing Out a Sample Image of Waiting Documents ....... 2-10  
(2) Force-Starting the Communication ................................... 2-10  
(3) Deleting the Communication ............................................. 2-11  
(4) Modifying the Contents of the Communication ................. 2-12  
Manual Fax Transmission ................................................... 2-14  
Manual Fax Reception ......................................................... 2-15  
Names of Parts ....................................................................... 1-1  
(1) Main Body Parts and their Functions.................................. 1-1  
(2) Operation Panel Parts and their Functions......................... 1-2  
(3) Basic fax screen on the touch panel................................... 1-3  
Preparations ........................................................................... 1-4  
(1) Setting the Type of Phone Line .......................................... 1-4  
(2) Turning TTI Transmission ON/OFF..................................... 1-4  
(3) Registering Your Self-Station Information........................... 1-5  
(4) Setting the Date and Time .................................................. 1-6  
Features and Functions of this Fax ..................................... 1-7  
(1) Switching from the Copy Operation Mode to the Fax  
Operation Mode.................................................................. 1-7  
(2) Initial Mode ......................................................................... 1-7  
(3) When You Press the Reset Key... ....................................... 1-8  
(4) Auto Clear Function ............................................................ 1-8  
(5) Document Number ............................................................. 1-8  
(6) Auto Shut-Off Function ....................................................... 1-8  
(7) Network FAX Functions (option) ......................................... 1-9  
(8) Dual Access Function ......................................................... 1-9  
(9) Batch Transmission Function ........................................... 1-12  
(10) Rotate & Transmit Function ............................................ 1-12  
(11) F-Code Based Communication ....................................... 1-12  
(12) Memory Reception Function........................................... 1-12  
(13) Rotate Received Documents .......................................... 1-13  
(14) Imaging Memory Back-Up Function ............................... 1-13  
(15) Fax Priority Printout ........................................................ 1-13  
(16) Abbreviated numbers ...................................................... 1-13  
Sending Documents ............................................................ 1-14  
ꢀ Acceptable documents ....................................................... 1-15  
ꢀ Notes on acceptable documents ........................................ 1-15  
ꢀ Resolutions ........................................................................ 1-16  
ꢀ Document contrast ............................................................. 1-17  
Receiving Documents (Automatic Fax Reception) ........... 1-19  
ꢀ Changing the reception mode ............................................ 1-19  
ꢀ Making copies during a reception ...................................... 1-20  
ꢀ Memory Reception ............................................................. 1-20  
Canceling a Communication............................................... 1-21  
(1) Canceling a Memory Transmission (during scanning)...... 1-21  
(2) Canceling a Memory Transmission (during transmission) ... 1-21  
(3) Canceling a Direct Feed Transmission ............................. 1-21  
(4) Canceling a Reception ..................................................... 1-22  
Entering Characters............................................................. 1-23  
(1) Character Input screen ..................................................... 1-23  
(2) Procedure ......................................................................... 1-24  
One-touch Keys ................................................................... 1-25  
(1) Registering ....................................................................... 1-25  
(2) Modifying and Deleting ..................................................... 1-28  
(3) Dialing ............................................................................... 1-29  
(4) Printing Out a One-Touch Key List ................................... 1-29  
Dialing with Abbreviated Numbers..................................... 1-30  
Address Book....................................................................... 1-31  
(1) Search Criteria .................................................................. 1-31  
(2) Searching with the Address book ..................................... 1-31  
(3) Printing Out a Telephone Directory List ............................ 1-32  
Section 3 Troubleshooting ...........................................3-1  
When the Fax Data Indicator is Lit... .................................... 3-1  
(1) CAUTIONS before Disconnecting the Power Cord ............ 3-1  
(2) If a Power Failure Report is Printed Out... .......................... 3-1  
If an Error Occurs... ............................................................... 3-1  
When One of These Message is Displayed... ...................... 3-2  
Troubleshooting Tables ......................................................... 3-4  
Section 4 Other Features of this Fax ..........................4-1  
Auto FAX/TEL Switching ....................................................... 4-1  
TAD Reception........................................................................ 4-2  
D.R.D. Reception (Available in inch versions only) ............ 4-3  
Remote Switching .................................................................. 4-4  
(1) Changing the Remote Switching Number .......................... 4-4  
(2) Operation ............................................................................ 4-5  
Polling Communication ......................................................... 4-6  
(1) Polling Transmission ........................................................... 4-6  
(2) Polling Reception ................................................................ 4-7  
F-Code Based Communication ............................................. 4-9  
(1) Codes used for F-Code Based Communication ................. 4-9  
(2) F-Code Boxes..................................................................... 4-9  
F-Code Based Confidential Communication ..................... 4-10  
(1) Registering F-Code Confidential Boxes ........................... 4-10  
(2) Modifying and Deleting F-Code Confidential Boxes .......... 4-11  
(3) F-Code Based Confidential Transmission ........................ 4-12  
(4) Printing Out Documents from an F-Code Confidential Box ..... 4-13  
(5) Printing Out an F-Code Confidential Box List ................... 4-14  
(6) Entering Documents into an F-Code Confidential Box ..... 4-14  
(7) F-Code Based Bulletin Board Reception .......................... 4-15  
iii  
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Contents  
F-Code Based Relay Broadcast Communication ............. 4-17  
(1) Registering F-Code Relay Boxes ..................................... 4-17  
(2) Modifying and Deleting F-Code Relay Boxes ................... 4-18  
(3) F-Code Based Relay Broadcast Transmission ................. 4-19  
(4) Printing Out an F-Code Relay Box List............................. 4-20  
Fax Forwarding .................................................................... 4-21  
(1) Registering ....................................................................... 4-21  
(2) Modifying Registered Information ..................................... 4-22  
(3) Turning Fax Forwarding ON/OFF ..................................... 4-22  
Group Dial Keys ................................................................... 4-23  
(1) Registering ....................................................................... 4-23  
(2) Modifying and Deleting ..................................................... 4-24  
(3) Dialing ............................................................................... 4-25  
(4) Printing Out a Group Dial List ........................................... 4-25  
Program Keys....................................................................... 4-26  
(1) Registering ....................................................................... 4-26  
(2) Modifying and Deleting ..................................................... 4-27  
(3) Using a Program Key ....................................................... 4-28  
(4) Printing Out a Program Dial List ....................................... 4-28  
Password Check Communication ...................................... 4-29  
(1) Registering Permit Telephone Numbers ........................... 4-29  
(2) Modifying and Deleting Permit Telephone Numbers ........ 4-30  
(3) Registering Permit IDs ...................................................... 4-30  
(4) Modifying and Deleting Permit IDs ................................... 4-31  
(5) Turning Password Check Communication ON/OFF ......... 4-32  
Encrypted Communication ................................................. 4-33  
(1) Registering Encryption Keys ............................................ 4-33  
(2) Modifying and Deleting Encryption Keys .......................... 4-34  
(3) Registering Encryption Boxes .......................................... 4-35  
(4) Modifying and Deleting Encryption Boxes ........................ 4-36  
(5) Required Operation (Transmitting party) .......................... 4-36  
(6) Required Operation (Receiving party) .............................. 4-37  
(7) Printing Out Documents from an Encryption Box ............. 4-38  
(8) Printing Out an Encryption Key List .................................. 4-39  
(9) Printing Out an Encryption Box List .................................. 4-39  
Restricted Access ................................................................ 4-40  
(1) Preparations Before Use .................................................. 4-40  
(2) Changing the Management Password ............................. 4-40  
(3) Registering Access Codes................................................ 4-41  
(4) Modifying and Deleting Access Codes ............................. 4-42  
(5) Turning Restricted Access ON/OFF ................................. 4-43  
(6) Printing Out a Restricted Access Report .......................... 4-43  
(7) Printing Out a Department List ......................................... 4-45  
(8) Clearing the count for all departments.............................. 4-45  
Section 6 Various Settings and Registration .............6-1  
Turning Report Print Out ON/OFF ........................................ 6-1  
Turning the Bulletin Board ON/OFF ..................................... 6-2  
Setting the Number of Rings (Auto Fax Reception) ........... 6-3  
Making Volume Settings ........................................................ 6-3  
Setting the Document Size for Scanning from  
the Document Processor ...................................................... 6-4  
Setting the Default Transmission Mode............................... 6-5  
Selecting the Automatic Reception Mode ........................... 6-5  
Turning Reception Date & Time Print Out ON/OFF ............. 6-6  
Selecting the Paper Feed Selection Mode ........................... 6-7  
Turning Manual Paper Feed ON/OFF.................................... 6-8  
Turning 2 in 1 Reception ON/OFF ......................................... 6-9  
Turning Remote Diagnosis ON/OFF ..................................... 6-9  
Registering the Remote Test ID .......................................... 6-10  
Section 7 Optional Equipment .................................... 7-1  
Duplex Unit (Duplex Reception ON/OFF) ............................. 7-1  
ꢀ Turning Duplex Reception ON/OFF ..................................... 7-1  
Optional Memory .................................................................... 7-1  
Section 8 Network FAX Settings (Option)................... 8-1  
Setup ....................................................................................... 8-2  
Connecting the fax machine and the computer .................. 8-3  
Initial settings on the fax machine ....................................... 8-3  
(1) Network FAX Reception Setting ......................................... 8-3  
(2) Setting for Saving the Documents for Transmission........... 8-4  
(3) File Type Setting ................................................................. 8-4  
Network FAX Registration ..................................................... 8-5  
Printing Out a Network FAX Settings List ........................... 8-7  
Section 9 Reference Information ................................ 9-1  
Section 5 Managing Information About Your Fax  
Communications ......................................... 5-1  
Specifications......................................................................... 9-1  
Special Characters Chart ...................................................... 9-2  
Paper Size and Priority Feed Chart (Inch version) ............. 9-3  
Paper Size and Priority Feed Chart (Metric version) .......... 9-4  
Menu Flow Charts .................................................................. 9-5  
Error Code Tables .................................................................. 9-7  
Communication Result Display ............................................ 5-1  
(1) Transmission Result Display .............................................. 5-1  
(2) Reception Result Display ................................................... 5-2  
Printing the Management Reports/Lists .............................. 5-3  
(1) Activity Report ..................................................................... 5-3  
(2) Confirmation Report ........................................................... 5-3  
(3) User Setting List ................................................................. 5-4  
iv  
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Important! Please read it first.  
This Operation Guide contains information on using the facsimile  
functions of this machine. BE SURE to read the Operation Guide  
for your copier as well and maintain both handbooks in good  
condition in a location close to the machine.  
Caution Labels  
INSTALLATION PRECAUTIONS  
PRECAUTIONS FOR USE  
During use, refer to the Operation Guide for your copier for  
information regarding the sections listed at right.  
How to load paper  
Replacing the toner cartridge and waste toner tank  
When paper misfeeds  
Troubleshooting  
Cleaning the copier  
INSTALLATION PRECAUTIONS  
ꢁ Environment  
ꢁ Power supply/Grounding the product  
• Avoid installing this product in locations where the top or  
upper rear portion of the unit will be exposed to direct  
sunlight. Such conditions might adversely effect the unit’s  
ability to detect the correct size of originals and documents.  
When such a location cannot be avoided, change the  
direction the unit is facing in order to eliminate exposure to  
direct sunlight.  
• DO NOT connect this product to the same outlet as an air  
conditioner or copier, etc.  
PRECAUTIONS FOR USE  
CAUTION  
• “CALL WAITING” or other telephone company optional  
services that produce audible tones or clicks on the line can  
disrupt or cause termination of facsimile communications.  
• DO NOT leave the Document Processor open as  
there is a danger of personal injury. ………………  
• No matter what the status of the unit, if the sound of the  
motor within the unit is audible, never open either the front  
cover or the left cover, nor turn off the main switch.  
Other precautions  
• DO NOT open the front cover or left cover, turn off the main  
switch, or pull out the power plug while transmitting,  
receiving, or copying.  
• Return used battery to point of sales.  
• This product may only be used within the country of pur  
chase due to the different safety and communication  
standards in each country. (International communication  
standards, however, make the communication between  
countries possible.)  
• This product may be inoperable in areas with poor  
telephone lines or communication conditions.  
v
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Section 1 Fax Operation (Basic Use)  
Names of Parts  
(1) Main Body Parts and their Functions  
The following contains information on the names and functions of the parts that are required  
when this machine is used as a facsimile.  
Refer to the Operation Guide for your copier for information on other parts of this machine.  
Document Processor  
Main Body + Duplex Document Processor attached  
1 Operation panel...Use the operation panel to perform the  
procedures required for fax communication.  
2 Fax storage section...Received documents are ejected and stored  
face-down in the fax storage section. Up to 250 sheets can be  
stored in this section at one time.  
ꢀ Document Processor  
There are 2 optional document feeders available for use with this  
machine: the Document Processor for feeding one-sided documents,  
and the Duplex Document Processor for using both sides of 2-sided  
documents.  
3 Drawers...This fax machine comes standard with two drawers  
installed. Each drawer can hold up to 500 sheets of plain paper  
(60 g/m2 - 105 g/m2). Refer to the Operation Guide for your copier  
for more detailed information regarding the use of the drawers.  
4 Multi-Bypass...Paper can be set in the Multi-Bypass as well. In  
order to use the Multi-Bypass, it is necessary to select “ON” under  
“Turning Manual Paper Feed ON/OFF” on page 6-8. Refer to the  
Operation Guide for your copier for more detailed information  
regarding the use of the Multi-Bypass.  
5 Telephone jack (T)...Use this jack to connect a separately  
purchased telephone to the fax.  
6 Line jack (L)...Use this jack to connect the fax to a telephone line  
using the modular cord.  
* Both the Document Processor and Duplex Document Processor can  
be used with the 25 copies per minute machine. However, only the  
Duplex Document Processor can be used with both the 35 copies per  
minute machine and the 40 copies per minute machine.  
8 Document table...Set the documents you want to transmit on this  
table. Up to 70 sheets of up to 11" x 8 1/2" [A4] size paper, or up to  
50 sheets of 8 1/2" x 14" or 11" x 17" [A3 or Folio] size paper, can  
be set at one time.  
9 Document insert guides...Adjust these guides to match the width of  
the documents.  
0 Document Processor reversing cover...Open this cover if a  
document jams.  
! Document eject cover...Documents are ejected onto this cover  
after being scanned.  
@ Eject guide...Open this guide when transmitting documents of a  
large size such as 8 1/2" x 14" or 11" x 17" [A3 or Folio].  
# Document Processor open/close lever...Operate this lever when  
opening and closing the Document Processor.  
7 Main switch...Turn this switch ON ( | ) in order to perform fax and  
copy operations. The touch panel will light and operation will be  
possible.  
$ Document set indicator...This indicator indicates the status of the  
documents set in the Document Processor. Documents are set  
properly when the indicator is lit green.  
1-1  
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Section 1 Fax Operation (Basic Use)  
(2) Operation Panel Parts and their Functions  
The following contains explanations on the names and functions of the keys and indicators that are utilized  
when this machine is used as a facsimile. Refer to the Operation Guide for your copier for information on the  
keys and indicators that are utilized when this machine is used as a copier.  
1 Touch panel...Indicates operation procedures as well as trouble with the machine. Keys related to operational  
procedures which appear on the touch panel with their name displayed are indicated in this handbook within  
double quotation marks. In addition, you will be instructed to “touch” any keys which appear on the touch  
panel rather than “press” them. (Ex.: Touch the “xxx” key.)  
2 Keypad...Use the keypad to enter fax numbers, etc.  
* Even if your telephone service is for pulse dialing, press the star (*) key and any key pressed on the keypad  
after that will transmit the related tone signal. (Inch version only)  
3 Start key...Press this key when you want to initiate a fax communication.  
4 Fax key / Fax indicator...Press this key when you want to switch between the Copy Operation and Fax  
Operation modes. The Fax indicator is lit when the machine is in the Fax Operation mode.  
5 Fax data indicator...This indicator blinks during a fax communication. When this indicator is lit, there are  
received documents or documents to be transmitted, etc., stored in memory.  
6 Reset key...Press this key when you want to cancel an operation in progress and have the touch panel return  
to the initial mode settings.  
7 Stop/Clear key...Press this key when you want to delete registered fax numbers or names, as well as when  
you want to stop an operation in progress.  
8 Fax Priority key...Press this key when you want to give priority to printing out a received fax during a copy  
operation.  
9 Default key...Press this key when you want to perform settings related to the various default modes for the  
fax functions of this machine.  
0 Interrupt key/indicator lamp...Press this key when you want to interrupt a fax reception in order to make  
copies. The indicator lamp in the Interrupt key will light when the machine is in the Interrupt mode.  
1-2  
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Section 1 Fax Operation (Basic Use)  
(3) Basic fax screen on the touch panel  
The initial screen that appears in the touch panel when you press the Fax key in any other mode in order to change to the Fax  
Operation mode is called the "basic fax screen". The following contains information on the basic keys which are displayed in  
this screen and their functions.  
Inch  
Metric  
1 Message display...Current status, the next step in a procedure and error messages are shown in the message display.  
2 Number of destinations display...The number of destinations that you have chosen to dial to is shown in this area.  
3 Speed-dial keys...Keys that you have registered to function as either a one-touch key, a group dial key (G), a program key (P) or a chain dial key  
(C) are displayed here.  
4 “Address book” key...Touch this key when you want to use the address book. (Refer to page 1-31.)  
5 “Abbrev.” key...Touch this key when you want to use the abbreviated number that a destination number is registered under in order to dial that  
number. (Refer to page 1-30.)  
6 “TX setting” key...Touch this key when you want to perform settings related to transmission conditions such as the size of the documents to be  
transmitted, the image quality of those documents, the contrast at which you want to send them and the time when they should be sent. Once  
you press this key, the TX Setting screen will appear.  
7 “M” and “L” cursor keys...Use these keys when you want to display speed-dial keys other than those which are currently displayed.  
8 “Dest. check” key...Touch this key when you have entered multiple destination fax numbers using speed-dial keys, etc., and you want to check  
the list of those numbers.  
9 “Re-dial” key...Touch this key when you want to have the fax automatically redial the most recently dialed number  
0 “On-hook” key...When a separately purchased telephone is connected to this fax machine and you touch this key, you can dial a destination  
number without having to pick up the receiver.  
! “Memory TX” / “Dir. Feed Tx” key...When you want to switch between the Memory Transmission mode (“Memory Tx”) and the Direct Feed  
Transmission mode (“Dir. Feed Tx”). The mode will change each time you touch this key.  
@ Reception mode select key...Touch this key when you want to select a different reception mode. The display will change to the reception mode  
selection screen where you can select the desired reception mode by touching the “Auto RX”, “Manual RX” or “Answering Machine” key, as  
appropriate.  
# Memory bar...Indicates the amount of data stored in memory. As documents are being stored, the bar will move towards “100%” indicating that  
the data stored in memory is increasing. Once it reaches “100%”, no more documents can be stored in memory.  
$ Fax number display...The number that you have entered to dial is displayed here.  
% “Basic” key...Touch this key when you want to return to the basic fax screen.  
^ “Application” key...Touch this key when you want to use one of the various functions of this fax machine such as polling, etc.  
& “Register” [“Registration”] key...Touch this key when you want to perform one of the various registration procedures of this fax machine.  
* “Print Report” key...Touch this key when you want to print out one of the various reports or lists of this fax machine.  
( “Status” [“Act status”] key...This key is displayed during a transmission, reception or printout. Touch this key when you want to verify the contents  
of the operation.  
1-3  
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Section 1 Fax Operation (Basic Use)  
Touch either the “Tone Line(DTMF)” key or the “Pulse  
Line(10PPS)” key, as appropriate.  
Preparations  
4
5
6
When using the fax functions of this machine for the first time after  
purchasing your Fax System, perform the procedures as explained in  
“(1) Setting the Type of Phone Line” through “(4) Setting the Date and  
Time”.  
* If your service representative performs these settings during set-up  
of your Fax System, there is no further need for you to perform  
these procedures.  
Touch the “Close” key. The message display will return to the  
same screen as was displayed in step 3.  
(1) Setting the Type of Phone Line  
(Inch version only)  
Set the type of phone line here to correspond to the type of telephone  
service that you are using. BE SURE the type of phone line you select  
here is correct because, if the setting is incorrect, fax communication  
will be impossible.  
If you are finished making settings, touch the “Close” key 2  
more times.  
* Prior to operation, check the message display to make sure that the  
touch panel is in the initial mode for fax operation.  
(Refer to “(2) Initial Mode” on page 1-7.)  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the basic copy screen.  
Press the Default key. The Default Setting screen will appear.  
1
(2) Turning TTI Transmission ON/OFF  
The TTI (Transmit Terminal Identifier) refers to information – such as  
the time of the transmission, the number of pages, your station name  
and fax number, etc. – that is automatically sent to the receiving  
party's fax and printed out on the received documents. With this fax,  
you can select here whether or not that TTI information will be sent to  
the receiving party's fax, and – if it is – whether it will be printed inside  
or outside the border of the transmitted page.  
(Inch)  
* Prior to operation, check the message display to make sure that the  
touch panel is in the initial mode for fax operation.  
(Refer to “(2) Initial Mode” on page 1-7.)  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the basic copy screen.  
Touch the “FAX default” key.  
2
Press the Default key. The Default Setting screen will appear.  
1
(Inch)  
Make sure that “Line Type” is highlighted and touch the  
3
“Change #” key.  
(Inch)  
(Metric)  
1-4  
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Section 1 Fax Operation (Basic Use)  
Touch the “FAX default” key.  
(3) Registering Your Self-Station  
Information  
2
3
If you register information identifying your station (fax number, station  
name and station ID) here, it can be sent to the receiving party's fax  
and printed on the received documents, thereby instantly notifying  
that party of the source of the fax transmission.  
Touch the “M” cursor key until “TTI” is highlighted and then  
touch the “Change #” key.  
* Use the following procedure as well when you want to change  
information that is already registered.  
* Prior to operation, check the message display to make sure that the  
touch panel is in the initial mode for fax operation.  
(Refer to “(2) Initial Mode” on page 1-7.)  
(Inch)  
* If you want to cancel the procedure part way through, press the  
Reset key.  
Touch the “Register” [“Registration”] key. The Registration  
Select screen will appear.  
(Metric)  
1
(Inch)  
(Metric)  
If you want your TTI information to be sent to the other party,  
touch the desired location where you want it to be printed.  
If you do NOT want it to be sent, touch the “Not Printed” key.  
4
Touch the “Close” key. The message display will return to the  
5
6
same screen as was displayed in step 3.  
Touch the “Location Info.” key. The currently registered  
information will be displayed.  
* To register your fax number: Touch the “v” key and go to  
step 3.  
To register your station name: Touch the “Own Name” key  
and go directly to step 5.  
2
If you are finished making settings, touch the “Close” key 2  
more times.  
To register your station ID: Touch the “Own ID” key and  
proceed directly to step 7.  
(Inch)  
(Metric)  
1-5  
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Section 1 Fax Operation (Basic Use)  
ꢀ Registering your fax number  
ꢀ Registering your station ID  
3
7
Use the keypad to enter your fax number.  
* The fax number can be up to 20 digits in length.  
Use the keypad to enter the desired station ID (4 digits).  
* If you want to reset the displayed number to “0000”, simply  
press the Stop/Clear key.  
* If you want to revise the entered number, touch the “r” or  
“R” cursor key to move the cursor to the number that you  
want to change. Then enter the correct number as desired.  
* If you want to clear the currently displayed number from the  
message display, simply press the Stop/Clear key.  
* If you want to revise the entered number, touch the “r” or  
“R” cursor key to move the cursor to the number that you  
want to change. Then touch the “Delete” key to delete that  
number and enter the correct number as desired.  
(Inch)  
(Inch)  
(Metric)  
(Metric)  
Touch the “Confirm” key. The message display will return to  
8
9
the same screen as was displayed in step 2.  
Touch the “OK” key. The message display will return to the  
same screen as was displayed in step 2.  
4
If you are finished making settings, press the Reset key.  
ꢀ Registering your station name  
5
Enter the desired name for your station. (Refer to “Entering  
Characters” on page 1-23.)  
* Your station name can be up to 32 characters in length.  
(4) Setting the Date and Time  
Set the date and the time that will appear in the message display  
here. BE SURE that the date and time that you set here are correct  
since they will serve as a basis for all communications that use the  
timer.  
In the Character input screen, touch the “Confirm” key. The  
6
message display will return to the same screen as was  
displayed in step 2.  
* Prior to operation, check the message display to make sure that the  
operation panel is in the initial mode for fax operation.  
(Refer to “(2) Initial Mode” on page 1-7.)  
* If you want to cancel the procedure part way through, press the  
Reset key.  
1-6  
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Section 1 Fax Operation (Basic Use)  
Touch the “Register” [“Registration”] key. The Registration  
Select screen will appear.  
Features and Functions of this Fax  
The following contains explanations about features and functions that  
should be understood when this machine is used as a facsimile.  
1
(Inch)  
(1) Switching from the Copy Operation  
Mode to the Fax Operation Mode  
This machine was fundamentally designed for use as a copy machine  
and the default setting is the Copy Operation mode. Therefore, if you  
want to send a fax to another party it is first necessary to switch to the  
Fax Operation mode.  
(Metric)  
However, in terms of receiving a fax. since the Automatic Fax  
Reception mode is the default setting, fax reception is possible and  
the documents will be printed out automatically even when the  
machine is in the Copy Operation mode.  
When the machine is in the Copy Operation mode, the COPY  
indicator will be lit. To switch to the Fax Operation mode, simply press  
the Fax key. Once the machine is in the Fax Operation mode, the Fax  
indicator will light and the touch panel will change to the basic fax  
screen.  
Touch the “Date & Time” key. The currently registered  
information will be displayed.  
2
(Inch)  
(Metric)  
(2) Initial Mode  
The initial screen that appears in the touch panel when you press the  
Fax key and change to the Fax Operation mode, or that normally  
appears in the Fax Operation mode after a successful fax  
transmission or reception, is called the “basic fax screen”. The  
accompanying default settings and related operational status is  
known as the “initial mode”.  
When the fax machine is in the initial mode for fax operation, “Ready  
for fax transmission” will be shown in the message display. Always  
check the touch panel to make sure that is it is in the initial mode and  
displaying this basic fax screen PRIOR to performing any facsimile  
operation.  
Use the keypad to enter the present date, in order of the  
month, day and year (day, month and year).  
* Use the “r” or “R” cursor keys to move the cursor as  
required.  
3
The fax machine will also return to the initial mode when the Auto  
Clear function engages.  
Touch the “Time” key and then use the keypad to enter the  
present time.  
4
5
* The time should be entered on a 24-hour basis  
(00:00 - 23:29).  
(Inch)  
Touch the “Confirm” key. The message display will return to  
the same screen as was displayed in step 2.  
(Metric)  
If you are finished making settings, press the Reset key.  
6
1-7  
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Section 1 Fax Operation (Basic Use)  
ꢀ Message display when Restricted Access is turned ON...  
Even if the fax machine is in the initial mode for fax operation, the  
message display will differ if Restricted Access (page 4-43) is turned  
ON.  
(4) Auto Clear Function  
The Auto Clear function will clear all entered settings and the touch  
panel will return to the initial mode settings after any type of  
transmission or print out, or if you do not press any keys within 90  
seconds during any procedure.  
* If, however, documents are set when the Auto Clear function  
engages, the displayed size of those documents will remain in the  
message display.  
(Inch)  
(5) Document Number  
The fax uses a 3-digit document number in order to manage each fax  
communication. This document number is assigned during each  
procedure and in the order that each communication that uses the  
timer, as well as each transmission or reception, is accomplished.  
The actual timing of the determination of each document number will  
differ depending upon the operation being carried out.  
(Metric)  
In addition to appearing in the message display, this document  
number can be verified by checking the Transaction Result display,  
the Delayed Communication Report that is printed out for each  
communication that uses the timer or by printing out a Confirmation  
Report. (Refer to “Transaction Result display” on page 5-1,  
“(2) Confirmation Report” on page 5-3, and “Turning Report Print Out  
ON/OFF” on page 6-1.)  
In this case, it is necessary to enter your access code or the  
registered management password in order to use the fax.  
If a viable access code or the registered management password is  
entered, the touch panel will change to the standard initial mode for  
fax operation.  
(Inch)  
CAUTION  
When Restricted Access is turned ON, it is necessary to enter the  
registered management password in the Restricted Access Login  
Screen in order to access the various setting and registration  
procedures of this fax. Even if a viable access code that enables fax  
operation is entered, the menus that correspond to the various  
management-related setting and registration procedures of this fax  
will not be available. (Refer to “Restricted Access” on page 4-40.)  
(Metric)  
(3) When You Press the Reset Key...  
When you want to cancel a procedure part way through, simply press  
the Reset key. The touch panel will automatically return to the initial  
mode for fax operation.  
* If, however, documents have already been set when you press the  
Reset key, the displayed size of those documents will remain in the  
message display.  
(6) Auto Shut-Off Function  
Anytime there is no operation of or activity with this fax (no keys are  
pressed, no documents are set, nothing is printed out, etc.) for a  
designated period of time, the Auto Shut-Off function will engage for  
energy saving purposes and the fixing section heater and fan inside  
the machine will shut down.  
* Depending on the status of the operation, there are occasions when  
pressing the Reset key may have no effect.  
The amount of time most copy or fax machines spend waiting for  
some operation to begin is generally greater than the time actually  
spent on copying or fax communication. Thus, the energy consumed  
during that time is a great percentage of the overall energy used by  
the machine. Shutting down the fixing section heater and fan enables  
energy and cost reductions by minimizing unnecessary energy  
consumption while the machine is in this waiting state.  
* It is possible to change the amount of time that will elapse before  
the Auto Shut-Off function is to engage (factory default: 60 minutes).  
It is recommended that this be set to a longer period of time if the  
machine is used frequently during the day, and to a shorter time if  
there are normally long periods between use. (Refer the Operation  
Guide for your copier.)  
1-8  
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Section 1 Fax Operation (Basic Use)  
ꢀ Reception  
Documents sent by an outside fax machine, etc., will be received by  
this fax and saved via the Printer/Scanner Kit into a designated folder  
on the network’s server computer (the computer on which the included  
Scanner File Utility is installed). In this case, the received document will  
be saved as a PDF or a TIFF file.  
* Once the Auto Shut-Off function engages, the main switch will turn  
OFF (O) and all indications on the operation panel will go out. It is  
therefore necessary to turn the main switch back ON ( | ) in order to  
send a fax or perform other fax operations on this machine.  
* If a fax comes in while the main switch is in the OFF (O) position,  
that fax reception will still be received and printed out.  
ꢀ Address Book  
(7) Network FAX Functions (option)  
Destination fax numbers can be registered in advance for transmission.  
Groups of up to 80 fax numbers can be registered in this machine and  
can be used conveniently for Broadcast Transmission, etc.  
In addition, it is possible to import CSV format address books created  
with other applications.  
By installing the optional Printer/Scanner Kit, you will be able to use the  
Network FAX functions of this machine. Use these functions to send a  
document made on a network computer to the other fax machine, or to  
receive a document from the other fax machine onto your network com-  
puter. The main functions are as follows.  
ꢀ Transmission  
When this fax machine and a computer are connected over the same  
network, the image data of a document created on the computer can be  
sent through the Printer/Scanner Kit that is installed on the fax machine  
and then transmitted to the other fax, etc.  
(8) Dual Access Function  
The Dual Access function allows the machine to simultaneously  
process 2 operations. For example, you can perform the procedure to  
transmit documents even during an ongoing fax communication. It is  
also possible to receive a fax during copying with the received  
document(s) printed out automatically once the copy operation is  
completed.  
Because the Dual Access function is constantly enabled, no matter  
what operation is currently in progress, you can perform fax transmis-  
sion procedures anytime that “Ready for fax transmission” appears in  
the message display. No special settings are required to use the Dual  
Access function.  
1-9  
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Section 1 Fax Operation (Basic Use)  
> Checking the status of a fax communication in progress  
(Inch)  
ꢀ Table of Operations Available/  
Unavailable under Dual Access  
Additional operation  
Initial operation  
1
2
During set-up for sending documents in the Direct Feed  
Transmission mode*  
(Metric)  
During set-up for sending documents in the Memory Trans-  
mission mode  
3
4
During scanning of documents in the Memory Transmission  
mode  
During transmission in the Direct Feed Transmission mode  
5
6
During direct reception of documents (w/o using the memory)  
During transmission in the Memory Transmission mode  
During Memory Reception  
Touch the “Status” [“Act status”] key in the bottom right of the touch  
panel. The document number and information related to the other  
party will be displayed. (NOTE: It is possible to cancel that ongoing  
communication by touching the “Stop” key.)  
7
8
* Touch the “Close” key to return to the previous screen.  
During direct print out of received documents (w/ the  
transmitting party still connected)  
9
0
During print out of received documents from memory (after  
being disconnected from the transmitting party)  
> Checking the status of a print out in progress  
(Inch)  
During print out of a Transmission or Reception Report, or an  
Activity Report, AFTER a communication  
!
During manual print out of a Report or List  
@
#
During procedures for fax-related settings or registration  
During use of both the Scanning and Printing sections when  
the machine is used as a copier  
(Metric)  
$
%
^
During use of the Printing section when the machine is used  
as a copier  
During use of the Printing section when the machine is used  
as a printer  
During use of the Printing section when the machine is used  
as a scanner  
Touch the “Status” [“Act status”] key in the bottom right of the touch  
panel.  
* Touch the “Close” key to return to the previous screen.  
<When the Dual Access function is not available>  
There are cases in which the Dual Access function is not available.  
For example, during a fax communication to one party, you will not be  
able to receive a fax from another party, nor can you perform setting  
or registration procedures during any fax transmission or reception.  
In such cases, perform the desired operation after the current  
communication is completed.  
Refer to “ꢀ Table of Operations Available/Unavailable under Dual  
Access”, for more detailed information regarding which operations  
can and cannot be performed simultaneously.  
* Communications that use the timer will not be accomplished, even  
upon reaching the designated time for the communication to begin,  
until the current operation has been completed.  
1-10  
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Section 1 Fax Operation (Basic Use)  
1
2
3
X
4
X
5
O
O
O
X
6
O
O
O
X
7
O
O
O
X
8
O
O
O
X
9
O
O
O
X
0
O
O
O
X
!
X
X
X
X
X
O
O
X
X
X
@
5m  
5m  
X
#
4m  
4m  
X
$
4m  
4m  
X
%
O
^
X
X
X
X
X
O
O
X
X
X
X
X
X
X
X
X
X
X
O
X
X
X
X
X
O
X
O
O
O
O
O
O
O
X
X
X
X
O
X
O
O
O
O
O
O
O
X
X
X
X
X
O
O
O
X
X
O
O
X
X
X
X
X
X
X
3m  
O
3m  
O
3m  
O
O
O
O
O
O
O
O
X
X
X
X
X
X
X
X
X
X
X
X
X
X
O
O
O
X
X
O
O
O
X
X
X
X
3m  
3m  
3m  
3m  
4m  
3m  
3m  
3m  
3m  
4m  
–
3m  
3m  
3m  
3m  
O
O
O
O
O
X
1m  
1m  
1m  
X
1m  
X
O
1m  
1m  
X
X
O
1m  
X
X
X
X
X
X
X
X
5m  
X
X
X
2m  
2m  
2m  
2m  
O
O
O
O
O
O
O
O
2m  
2m  
2m  
X
1m  
1m  
1m  
X
1m  
1m  
1m  
X
–
X
O
O
X
O
O
X
O
O
X
–
–
–
O
O
X
–
X
X
X
<Table codes>  
m: The additional operation will work with the initial operation under  
certain conditions. The adjoining numerals refer to the following  
conditions:  
The numbers and symbols shown in the table above refer to the  
following:  
* : During procedures that use the message display but are not  
included in the initial procedures listed in the table above,  
the procedure will work just like this operation.  
O: The additional operation will work unconditionally with the  
initial operation.  
1 : Print out will be accomplished once printing is possible and the  
fax is in the Fax Operation mode.  
2 : Direct Reception will switch to Memory Reception and print out  
will be accomplished once printing is possible and the fax is in the  
Fax Operation mode.  
– : Unrelated to fax operation.  
3 : Printing can be stopped and copies made.  
X : The additional operation will NOT work with the initial  
operation.  
4 : Settings made in the Fax Operation mode will be deleted once the  
machine is switched to the Copy Operation mode.  
5 : It is possible to add fax default settings, but those communication  
settings, etc., that have already been made will be canceled.  
1-11  
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Section 1 Fax Operation (Basic Use)  
(9) Batch Transmission Function  
Any time the destination as well as the scheduled time of  
transmission is the same for separate sets of documents in memory,  
up to 10 of these multiple sets of documents will be automatically  
pooled together and transmitted during the same communication.  
This Batch Transmission function eliminates the need for you to dial  
the same destination multiple times, thereby lowering communication  
costs.  
* Direct Feed Transmissions will not be included in a Batch  
Transmission.  
* If you register the same destination fax number for two separately  
scheduled Broadcast Transmissions, those transmissions will not be  
included in a Batch Transmission even if they are scheduled for the  
same time.  
(11) F-Code Based Communication  
F-Code Based Communication involves fax communication that  
includes certain codes (in the form of numbers and symbols), the  
base of a protocol that has been adopted for use by other facsimile  
manufacturers as well. By using these codes, methods of confidential  
communication – previously available only between facsimiles that  
were both from the same manufacturer – are now becoming possible  
between models from different manufacturers. This fax has such  
F-Code capabilities.  
By using an F-Code Box that has been registered in this machine and  
designated for F-Code Based Communication to transmit and receive  
documents, you can perform Confidential and Bulletin Board Commu-  
nications, as well as Relay Broadcast Communications, between this  
machine and models from other manufacturers.  
* When the start time for a scheduled communication arrives and  
another communication to the same party is currently waiting for  
automatic redialing, both communications will be grouped together  
and sent using Batch Transmission.  
* When Restricted Access is turned ON, only communications that  
were scheduled using the same access code will be sent using  
Batch Transmission. Therefore, if different access codes were used  
when scheduling two separate communications, those documents  
will be transmitted separately even if the destination and the  
scheduled time of transmission are the same.  
In order to perform an F-Code Based Communication, the other  
party’s fax must have F-Code Based capabilities specific to the  
communication you are attempting. Therefore, you should thoroughly  
discuss in advance with the party you plan to communicate with the  
capabilities of your respective models before attempting to transmit or  
receive using F-Code Based Communications.  
Refer to “F-Code Based Communication” on page 4-9, for a more  
detailed information regarding the F-Code Based Communication  
capabilities of this fax.  
(12) Memory Reception Function  
When you cannot print out because paper has run out or a paper jam  
occurs, the data for all received documents will be temporarily stored  
in memory and will then be printed out automatically once printing is  
enabled.  
* If, for any reason, power to the fax is disconnected or lost, data  
received into memory may be lost. Ask the other party to retransmit  
any documents for which data was lost. (Refer to page 1-19.)  
(10) Rotate & Transmit Function  
If 11" x 8 1/2" [A4] (width-wise) size documents are set in the  
Document Processor or on the platen, this function will automatically  
rotate the scanned data 90˚ counter-clockwise and transmitted them  
as 8 1/2" x 11" [A4] (length-wise) documents.  
* To enable the Rotate & Transmit function for documents set in the  
Document Processor, you must select “Standard size” when setting  
the document size for scanning from the Document Processor.  
(Refer to “Setting the Document Size for Scanning from the  
Document Processor” on page 6-4.)  
* The Rotate & Transmit function will only engage for 11" x 8 1/2" [A4]  
size documents.  
1-12  
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Section 1 Fax Operation (Basic Use)  
(15) Fax Priority Printout  
It is possible to have incoming faxes, which are received during a  
copy operation, printed out without having to wait for that copy  
operation to be completed.  
(13) Rotate Received Documents  
Even if the orientation of the received documents and of the paper set  
in the drawers differs, if their size is the same (11" x 8 1/2" [A4]), this  
function will automatically rotate the received data 90˚ counter-  
clockwise before printing it out. No special settings are required to  
use this function.  
* If paper of the same size is set in different orientations, depending  
on the type of communication that is involved, there are times when  
rotation of the received data is not possible. For further information  
on paper orientation, refer to “Paper Size and Priority Feed Chart”  
on pages 8-3 and 8-4.  
> A fax has been received...  
* If the transmitting party’s TTI information is set to be printed outside  
the border of the transmitted page, received data cannot be rotated  
and the received image will be reduced slightly to enable the  
appropriate information to be printed out.  
The Fax data indicator will light.  
> Printing out that fax...  
Press the Fax Priority key. The copy operation will continue  
after the fax documents are printed out.  
(14) Imaging Memory Back-Up Function  
If, for any reason, power to the fax is disconnected or lost, the back-  
up battery in this machine will protect all data related to documents  
that were already received into Imaging Memory, or that are waiting  
for transmission, for up to 60 minutes (8 MB of optional memory must  
be installed [totaling 16 MB in the machine]).  
Thus, if power is restored to the fax within that time period, those  
communications that were scheduled and waiting in memory prior to  
the failure will be carried out as scheduled.  
If power cannot be restored in time and data is lost, a Power Failure  
Report that indicates what information was lost will be automatically  
printed out once power is restored to the fax.  
* The actual length of time the back-up battery will protect the data in  
memory may differ depending on the conditions and environment of  
use of this machine.  
(16) Abbreviated numbers  
600 speed-dial keys are available and each of these keys can be  
designated to function as either a one-touch key, a group dial key, a  
program key or a chain dial key. Each of these keys is given a 3-digit  
“abbreviated number” between 001 and 600. It is then possible to dial  
a destination number by simply entering the corresponding abbrevi-  
ated number. (Refer to page 1-30.) Since only 20 of these speed-dial  
keys can be display on the touch panel at one time, using the  
corresponding abbreviated number may be faster than the time  
required to change screens and find a desired key.  
(Inch)  
(Metric)  
1-13  
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Section 1 Fax Operation (Basic Use)  
Sending Documents  
The following contains explanations on the standard method for transmitting documents.  
Carefully read all the notes regarding acceptable documents, etc., to ensure correct  
operation.  
(Inch)  
Switching to the Fax Operation mode  
1
Check the message display to make sure that the touch panel  
is in the initial mode for fax operation (the basic fax screen is  
displayed). If the touch panel is not in the initial mode, press  
the Reset key.  
(Metric)  
Check the transmission mode  
<Transmission Modes>  
2
Make sure that the fax machine is in the desired transmission  
mode.  
ꢀ Memory Transmission mode (Transmitting from the Document  
Processor)  
* There are two transmission modes available in this fax:  
Memory Transmission and Direct Feed Transmission.  
Memory Transmission is the default setting in this fax and, in  
this case, “Memory TX” will be displayed.  
The destination fax number is dialed automatically AFTER the  
documents are set in the Document Processor, scanned and then  
entered into memory. This is an extremely convenient mode  
because your documents are returned to you, ready to use, without  
making you wait until the actual transmission is complete. This is  
the most appropriate method to use when transmitting multiple  
page documents.  
* To switch from the Memory Transmission mode to the Direct  
Feed Transmission mode, touch the “Memory TX” key until  
“Dir. Feed Tx” is displayed.  
ꢀ Memory Transmission mode (Transmitting from the platen)  
This mode is ideal for transmitting books and the like that cannot be  
placed in the Document Processor. Documents are set one at a  
time directly on the platen and, after all the documents are scanned  
and entered into memory, the destination fax number is then dialed.  
In this case, it is necessary – after each page is scanned – to select  
whether or not you want to transmit more pages. (Refer to <If the  
Documents Were Set on the Platen...> on page 1-18.)  
(Inch)  
ꢀ Direct Feed Transmission mode (Transmitting from the Document  
Processor)  
The destination fax number is dialed first, and – once the  
connection with the other fax machine is established – the  
documents that are set in the Document Processor are scanned  
and then transmitted. If the transmission involves a multi-page  
document, the second page is scanned after the data for the first  
page is transmitted.  
(Metric)  
* If you want to stop the transmission in progress, press the  
Stop/Clear key and remove the remaining documents from the  
Document Processor.  
ꢀ Direct Feed Transmission mode (Transmitting from the platen)  
This mode is ideal for transmitting books and the like that cannot be  
placed in the Document Processor. Documents are set one at a  
time directly on the platen, the destination fax number is then dialed  
first, and – once the connection with the other fax machine is  
established – scanning of the document begins and the document  
is transmitted.  
This process is carried out for each page that you want to transmit  
and it is necessary, after each page is scanned, to select whether  
or not you want to transmit more pages. (Refer to <If the  
Documents Were Set on the Platen...> on page 1-18.)  
1-14  
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Section 1 Fax Operation (Basic Use)  
Setting the documents  
ꢀ Acceptable documents  
3
> When set in the Document Processor...  
• Type...Standard sheet documents  
ꢀ Document Processor  
1 Adjust the document insert  
guides to match the width of  
the documents you want to  
transmit.  
ꢀ
Duplex Document Processor  
1 Adjust the document insert  
guides to match the width of  
the documents you want to  
transmit.  
• Size...5 1/2" x 8 1/2" - 11" x 17" [A5R - A3]  
* If you attempt to transmit a document over 63" [1600 mm]  
in length, a message indicating that a document jam has  
occurred in the Document Processor will appear in the  
message display.  
• Paper weight...1-sided documents: 35 g/m2 - 160 g/m2  
Duplex (2-sided) documents: 50 g/m2 - 120 g/m2  
(Only available with the RADF installed)  
• Number (plain paper)...Under 8 1/2" x 11" [A4]: 70 sheets  
(Document Processor) or 100 sheets  
(Duplex Document Processor)  
8 1/2" x 14" or 11" x 17" [B4, A3 or Folio]:  
50 sheets (Document Processor) or 70  
sheets (Duplex Document Processor)  
> When set on the platen...  
• Maximum size: 11" x 17" [A3]  
2 Open the eject guide when  
transmitting documents of a  
large size such as 8 1/2" x  
14" [B4] or 11" x 17" [A3].  
ꢀ Notes on acceptable documents  
• If documents with very low contrast images or light colored  
text are transmitted, they may not be received clearly by the  
other party.  
• MAKE SURE that documents written in ink or containing glue,  
etc., have dried COMPLETELY before setting them for  
transmission.  
• When setting documents in the Document Processor,  
ALWAYS set documents AFTER removing any clips and  
staples as they can cause damage to the machine.  
• Documents of sizes outside the prescribed range may not be  
transmitted successfully.  
• If documents with punch holes are set in the Document  
Processor for transmission, gray streaks may appear on the  
documents received by the other party. In this case, set the  
documents in a different direction and try to transmit them  
again.  
3 Set the documents face-up  
on the document table.  
* If the documents are set  
properly, the document set  
indicator will be lit green.  
2 Set the documents face-up  
on the document table.  
<Setting the Documents on the Platen>  
Documents can also be transmitted by lifting open the  
Document Processor and setting one document at a  
time directly on the platen. ALWAYS use the platen  
when transmitting pages from books and the like.  
1 Set the document face-down and align it  
properly with the lines on the original size  
scales.  
* DO NOT set more documents  
than indicated by the paper  
volume lines that are located  
on the inside of the rear  
* DO NOT set more documents  
than indicated by the paper  
volume lines that are located  
on the inside of the rear  
document insert guide. Setting  
more than the acceptable  
number of documents can be  
the cause of document jams.  
* Refer to the Operation Guide  
for your Duplex Document  
Processor for more detailed  
information regarding use of  
the Duplex Document  
document insert guide. Setting  
more than the acceptable  
number of documents can be  
the cause of document jams.  
* Refer to the Operation Guide  
for your Document Processor  
for more detailed information  
regarding use of the Document  
Processor.  
2 When transmitting single-sheet documents  
directly from the platen, BE SURE to close the  
Document Processor.  
Processor.  
* It is possible to set duplex  
(2-sided) documents and have  
both the front and back sides of  
those documents transmitted.  
(Refer to page 2-1.)  
CAUTION  
DO NOT leave the Document Processor open as  
there is a danger of personal injury.  
1-15  
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Section 1 Fax Operation (Basic Use)  
Dialing a destination fax number  
4
Use the keypad to enter the destination fax number.  
* The destination fax number can be up to 32 digits in length.  
* If a mistake is made at any point in entering the fax number,  
touch the “r” or “R” cursor key to move the cursor to the  
desired position and enter the correct number as desired, or  
press the Stop/Clear key and enter the full number once  
again from the beginning.  
Selecting the resolution  
ꢀ Resolutions  
It is possible to select a resolution from among the 5 available  
settings.  
* The default setting is for Normal resolution.  
• Normal: For transmitting documents with standard size characters  
• Fine: For transmitting documents with relatively small characters or  
thin lines  
5
• Super fine: For transmitting documents with detailed lines and  
characters  
• Ultra fine: For transmitting the clearest reproduction of documents  
with detailed lines and characters  
1 If you want to change the resolution, touch the “Orig image  
quality” [“Quality Original”] key.  
• Half tone [Half-tone]: For transmitting the clearest reproduction of  
documents containing both photographs as well as text  
<Notes>  
(Inch)  
• The Fine and Super fine resolutions reproduce clearer images in  
comparison to transmission with the Normal resolution, but trans-  
mission time is longer.  
• The Half tone [Half-tone] resolution reproduces grays clearly, but  
transmission time is longer than with the Normal or Fine resolutions.  
• To transmit with the Ultra fine resolution, 8 MB of optional memory  
must be installed. If the additional memory is NOT installed, the  
Ultra fine resolution will not selectable.  
(Metric)  
• To transmit with the Super fine or Ultra fine resolutions, the receiving  
fax must have the corresponding resolution capabilities in order to  
benefit from their features. If the receiving fax does not have the  
corresponding capability, transmission will be accomplished with the  
Fine resolution.  
2 Select the desired resolution from among the 5 available.  
1-16  
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Section 1 Fax Operation (Basic Use)  
Selecting the contrast  
ꢀ Document contrast  
6
It is possible to select a contrast from among the 3 available  
settings.  
* The default setting is for Regular contrast.  
1 If you want to change the contrast, touch the “Exposure  
mode” key.  
Dark: For transmitting light documents at a darker contrast  
Regular: For transmitting document with a normal contrast  
Light: For transmitting dark documents at a lighter contrast  
2 Select the desired contrast from among the 3 available.  
(Inch)  
(Metric)  
7
Indicating the document size  
Saving a document for transmission  
When you set any documents that you want to transmit on the  
platen, you will need to indicate the size of those documents.  
This procedure is not necessary when transmitting documents  
from the Document Processor.  
1 In order to indicate the document size, touch the “Orig.  
size setting” [“Original setting”] key.  
When the optional Printer/Scanner Kit is installed...  
Perform the following procedure in order to save a document for  
transmission on the administrator’s network computer.  
The document can be saved as a PDF file or a TIFF file.  
* In order to save a document for transmission, the IP address or  
2 Select the appropriate document size.  
host name must be registered in the administrator’s computer.  
4
(See page 8-5)  
(Inch)  
1 Touch the “Save Tx. original” key.  
2 Touch the “On” key.  
(Inch)  
(Metric)  
5
(Metric)  
3 Select the desired type of file by touching the “PDF” or “TIFF”  
key.  
1-17  
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Section 1 Fax Operation (Basic Use)  
Initiating the fax transmission  
8
Press the Start key. The transmission operation will begin  
automatically.  
<If the Documents Were Set on the Platen...>  
* You can select or change the resolution or contrast during  
scanning or dialing.  
Whenever you set the documents that you want to transmit  
on the platen, close the Document Processor in order to  
allow the machine to detect the size of those documents. If  
you are transmitting information from books or other types of  
documents that will not allow you to close the Document  
Processor, it is necessary to indicate the document size  
manually. (Refer to page 1-17.)  
* In addition, any time you set documents on the platen for  
transmission, a menu like that shown below will appear in  
the message display once you press the Start key and the  
documents have been scanned. In this case, perform the  
following procedure.  
(Inch)  
(Inch)  
(Metric)  
(Metric)  
> Checking the status of the transmission...  
Touch the “Status” [“Act status”] key in the bottom right of the  
touch panel. The document number and information related to  
the other party will be displayed.  
> If you have more documents to send...  
1 Set the next page to be scanned on the platen.  
* The next document(s) may also be set in the Document  
Processor.  
2 Touch the “Yes” key.  
(Inch)  
3 Press the Start key.  
* If you set the document(s) in the Document Processor,  
scanning and then transmission of the documents will  
begin automatically.  
* Repeat steps 1 through 3 for all remaining documents.  
(Metric)  
> Stopping the transmission in progress  
It is possible to cancel the ongoing operation by touching the  
“Stop”key in the confirmation screen that was accessed  
above.  
> Once there are no further pages to be scanned...  
1 Touch the “No” key. Transmission of the documents will  
begin automatically.  
* Touch the “Close” key to return to the previous screen.  
1-18  
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Section 1 Fax Operation (Basic Use)  
Receiving Documents (Automatic Fax Reception)  
Automatic Fax Reception is the default setting for fax reception in this  
machine and no special settings are required for its use.  
* Fax reception is possible even if the main switch is turned OFF (O).  
If a fax comes in while the main switch is in the OFF (O) position,  
that fax reception will still be received and printed out.  
<Reception modes>  
This fax machine offers the following 4 or 5 (depending upon the  
region of use) ways to receive a fax.  
• Automatic Fax Reception  
• Manual Fax Reception  
• Auto FAX/TEL Switching  
• TAD Reception  
• D.R.D. Reception  
ꢀ Changing the reception mode  
Touch the reception mode select key when you want to change the  
reception mode.  
Checking the reception mode  
Make sure that “Auto RX” is displayed.  
(Inch)  
(Inch)  
(Metric)  
(Metric)  
Touch the key that corresponds to the desired reception  
mode.  
1-19  
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Section 1 Fax Operation (Basic Use)  
Receiving a fax  
ꢀ Making copies during a reception  
1
When a fax comes in, fax reception will begin automatically  
after the amount of time equal to a designated number of  
rings.  
It is possible to make copies even during a reception in which  
documents are being directly printed out (whereby Imaging memory is  
not used to save the documents).  
* Once fax reception begins, the “Status” [“Act status”] key will  
appear in the bottom right of the touch panel.  
• Press the Interrupt key during a reception. The fax will switch to  
Memory Reception and copying will be possible.  
ꢀ Memory Reception  
When you cannot print out because paper has run out or a paper jam  
occurs, the data for all received documents will be temporarily stored  
in memory and will then be printed out automatically once printing is  
enabled.  
(Inch)  
(Metric)  
* If, for any reason, power to the fax is disconnected or lost,  
data received into memory may be lost. Ask the other party  
to retransmit any documents for which data was lost.  
> Stopping the reception in progress  
1 Touch the “Status” [“Act status”] key in the bottom right of  
the touch panel.  
2 Touch the “Stop” key and the reception will be canceled.  
(Inch)  
(Metric)  
Printing out the received documents  
Received document(s) will be printed out and ejected face-  
down in the copy store section.  
* Up to 250 sheets of plain paper can be stored in the copy store  
section at one time. When the maximum number of sheets has been  
reached, remove all of the documents from the copy store section.  
* Even if you cannot print out because paper has run out or a paper  
jam occurs, reception is still possible (Memory Reception).  
* 8 MB of optional memory must be installed in order to use the Ultra  
fine resolution.  
2
1-20  
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Section 1 Fax Operation (Basic Use)  
Canceling a Communication  
You can cancel a communication even if it is already in progress. The methods for canceling a communication differ depending on whether that  
communication is a fax transmission or a fax reception, and whether that transmission was initiated using the Memory Transmission mode or the  
Direct Feed Transmission mode. The following contains explanations on the various methods used for canceling communications.  
Touch the “Status” [“Act status”] key in the bottom right of the  
touch panel.  
The status of the communication currently in progress will  
appear in the message display.  
(1) Canceling a Memory Transmission  
1
(during scanning)  
If you want to cancel a Memory Transmission during scanning of the  
documents, simply press the Stop/Clear key. The document that is  
currently being scanned will be ejected and the touch panel will return  
to the initial mode settings. If there are any documents left in the  
Document Processor, remove them from the document table.  
(Inch)  
(Metric)  
Touch the “Stop” key or press the Stop/Clear key. The touch  
panel will return to the initial mode settings.  
2
(2) Canceling a Memory Transmission  
(during transmission)  
If you want to cancel a Memory Transmission in which scanning all of  
the documents has been completed and the dialing or transmission  
operation has already begun, perform the following procedure.  
* If you attempt to cancel a transmission that is scheduled to  
multiple destinations (such as a Broadcast Transmission)  
and there were destinations still remaining to be transmitted  
to, a message will appear in the message display asking  
whether or not you want to continue the transmissions to the  
remaining destinations.  
(Inch)  
(3) Canceling a Direct Feed Transmission  
A message such as that shown below will be displayed after dialing  
the destination party in the Direct Feed Transmission mode.  
If you want to cancel a Direct Feed Transmission, touch the “Stop”  
key or press the Stop/Clear key. When a display to confirm the cancel  
appears, touch the “Yes” key. The document that is currently being  
scanned will be ejected and the touch panel will return to the initial  
mode settings. If there are any documents left in the Document  
Processor, remove them from the document table.  
(Metric)  
(Inch)  
(Metric)  
1-21  
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Section 1 Fax Operation (Basic Use)  
(4) Canceling a Reception  
If you want to cancel a reception, perform the following procedure.  
(Inch)  
(Metric)  
Touch the “Status” [“Act status”] key in the bottom right of the  
1
touch panel.  
The status of the communication currently in progress will  
appear in the message display.  
(Inch)  
(Metric)  
Touch the “Stop” key or press the Stop/Clear key. The touch  
panel will return to the initial mode settings.  
2
* If you attempt to cancel a reception that is scheduled from  
multiple transmitting faxes (such as a Polling Reception)  
and there were fax machines still remaining to be received  
from, a message will appear in the message display asking  
whether or not you want to continue the receptions from the  
remaining faxes.  
1-22  
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Section 1 Fax Operation (Basic Use)  
Entering Characters  
The Character Input screen will appear during registration of your own name (self-station name), destination names, etc.  
(1) Character Input screen  
Inch version  
There are 3 different Character Input screens. One for uppercase input, one for lowercase input and one for special character input. Touch the “Capital”  
key, the “Letter” key and the “Num./Sym.” key, respectively to access the desired input screen.  
Uppercase input  
• The functions of each key in the Character Input screen...  
“Capital” key...Touch this key when you want to enter uppercase letters.  
“Letter” key...Touch this key when you want to enter lowercase letters.  
“Num./Sym.” key...Touch this key when you want to enter numerals  
and other available symbols.  
“Space” key: Touch this key when you want to enter a space.  
“r“ and “R” keys: Touch these keys when you want to move the cursor.  
“AllDel.” key: Touch this key when you want to delete all of the currently  
entered information.  
“Del. prev.” key: Touch this key when you want to delete the character  
to the left of the cursor.  
“Back” key: Touch this key when you want to return to the screen prior  
Lowercase input  
to character input.  
“End” key: Touch this key when you want to register the entered  
information.  
Numbers & Special characters input  
Metric version  
The Character Input screen is actually composed of two separate screens: one for uppercase letters and the other for lowercase. Touch  
the “q Shift” key to switch between these two screens.  
Lowercase input  
• The functions of each key in the Character input screen...  
“Back” key...Touch this key when you want to return to the  
screen prior to character input.  
“Close” key, “Next” key and “OK” key...Touch these keys when  
you want to register the entered information.  
“q Shift” key...Touch this key when you want to switch  
between input of uppercase and lowercase letters.  
“Space” key...Touch this key when you want to enter a space.  
“r” and “R” cursor keys...Use these keys when you want to  
move the cursor.  
“Back” key...Touch this key when you want to delete the  
character to the left of the cursor.  
Uppercase input  
“Del.” key...Touch this key when you want to delete the  
character that the cursor is currently under.  
* Enter numerals with the keypad.  
1-23  
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Section 1 Fax Operation (Basic Use)  
(2) Procedure  
Metric Version  
[Ex.] To enter “Km-4”  
Inch Version  
[Ex.] To enter “Km@4”  
Touch the “q Shift” key to switch from lowercase input to  
uppercase input.  
Verify that the “Capital” key is highlighted and touch the “K” key.  
1
2
1
Touch the “K” key.  
Touch the “Letter” key to switch to lowercase input.  
2
Touch the “m” key.  
Touch the “q Shift” key to switch from uppercase input back  
3
to lowercase input.  
3
4
Touch the “m” and then the “-” keys.  
Touch the “Num./Sym.” key to switch to input of numerals and  
other available symbols.  
4
Touch the “@” key and then the “4” key.  
5
Press “4” on the keypad.  
5
6
Touch the “Close” key to register the entered information.  
Touch the “End” key to register the entered information.  
6
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Section 1 Fax Operation (Basic Use)  
Touch the “Dial” key. The touch panel will switch to dial  
registration.  
One-touch Keys  
2
If you register a fax number under a one-touch key in advance, you  
will be able to dial that number with the touch of a key. You can also  
use one-touch keys to designate destination fax numbers for F-Code  
Based Communication and Encrypted Transmissions.  
(Inch)  
(1) Registering  
* 600 speed-dial keys are available and each of these keys can be  
designated to function as either a one-touch key, a group dial key, a  
program key or a chain dial key.  
(Metric)  
* The abbreviated number for the speed-dial key that you press  
(001 - 600) will automatically become the abbreviated number for  
the destination fax number registered under that one-touch key.  
* You CANNOT designate a one-touch key for both F-Code Based  
Communication AND Encrypted Transmission.  
* If you want to check the information already registered under each  
one-touch key, print out a One-Touch Key List.  
* It is recommended that you register the name of the other party as  
well as the fax number under each one-touch key. If you register the  
other party's name as well, you will be able to use the address book  
to search for their fax number.  
* Prior to operation, check the message display to make sure that the  
touch panel is in the initial mode for fax operation.  
Touch an unregistered speed-dial key on the touch panel.  
* If there are no unregistered speed-dial keys displayed, use  
the “M” and/or “L” cursor keys to switch to a screen that  
displays an unregistered key.  
3
(Refer to “(2) Initial Mode” on page 1-7.)  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
(Inch)  
Touch the “Register” [“Registration”] key. The Registration  
1
Select screen will appear.  
(Inch)  
(Metric)  
(Metric)  
Touch the “One-touch key” key.  
4
1-25  
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Section 1 Fax Operation (Basic Use)  
Use the keypad to enter the fax number you want to register  
under that one-touch key. (Maximum 32 digits)  
If you want to perform more detailed settings like selecting the  
transmission speed, or designating this one-touch key for  
F-Code Based Communication or Encrypted Transmission,  
touch the “Setting” key and then go to the next step.  
If you want to register this one-touch key with the entered  
information as is, go directly to step 20.  
5
9
(Inch)  
Select the desired transmission speed from among those  
available: “33600bps”, “14400bps” and “9600bps”.  
10  
(Metric)  
(Inch)  
• “r” and “R” cursor keys...Use to move the cursor.  
“Delete” key...Touch to delete the character that the cursor is  
currently under. (When the cursor is at the last space, the  
previous character will be deleted.)  
(Metric)  
“Space” key...Touch to enter a space.  
“Pause” key...Touch to enter a slight pause (indicated by a  
hyphen) at that point in dialing.  
Touch the “Next” key.  
6
If you want to designate this key for F-Code Based Communi-  
cation, touch the “Subaddress Tx” key and then go to the next  
step.  
If you want to designate this key for Encrypted Transmission,  
go directly to step 15.  
If you want to register this one-touch key with the entered  
information as is, touch the “Close” key and proceed directly  
to step 20.  
11  
12  
Enter the name of the other party. (Maximum 20 characters)  
* In order to enter characters, refer to “Entering Characters”  
on page 1-23.)  
7
To use this key for F-Code Based Communication, touch the  
“On” key. The Subaddress/Password Input screen will appear.  
Check the registered information. If you want to change any  
8
portion of it, touch the key that corresponds to the desired  
item and change the information as desired.  
(Inch)  
(Metric)  
1-26  
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Section 1 Fax Operation (Basic Use)  
Use the keypad to enter the desired subaddress and F-Code  
password. (Maximum 20 digits)  
* To switch between the subaddress and password input  
screens, touch the “Password” key.  
* A subaddress is required during F-Code Based  
Communication in order to designate the other party's  
corresponding F-Code Box.  
* An F-Code password is used during F-Code Based  
Communication. However, you do not have to enter an  
F-Code password here if you have determined in advance  
with the other party not to use one.  
Touch the “Encryption box #” key and then use the keypad to  
enter the number of the destination party's Encryption Box.  
13  
18  
19  
Touch the “Close” key twice.  
Touch the “Close” key twice and then go directly to step 20.  
To register this one-touch key with the entered information as  
is, touch the “OK” key.  
The message display will return to the same screen as was  
displayed in step 3.  
If you want to continue registering other one-touch keys,  
repeat steps 3 through 20.  
14  
15  
20  
21  
If you are finished registering one-touch keys, press the Reset  
key.  
If you want to designate this key for Encrypted Transmission,  
touch the “Encryption TX” [“Encryption”] key.  
To use this key for Encrypted Transmission, touch the “On”  
16  
17  
key. The Key Code/Box Number Input screen will appear.  
Use the keypad to enter the 2-digit Key Code (01 - 20) that  
corresponds to the Encryption Key you want to use for this  
one-touch key.  
(Inch)  
(Metric)  
1-27  
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Section 1 Fax Operation (Basic Use)  
(2) Modifying and Deleting  
* If the one-touch key that you want to modify is designated for  
F-Code Based Communication, you will NOT be able to change the  
designation of that key into one for Encrypted Transmission.  
Likewise, if it is designated for Encrypted Transmission, you can  
NOT change the designation into one for F-Code Based  
Communication.  
If you want to delete the registered one-touch key, touch the  
“Delete” key and then go to the next step. If you want to  
modify the registered information, touch the “Change  
contents” key and then go directly to step 6.  
4
5
> Deleting a one-touch key  
Touch the “Yes” key.  
Touch the “Register” [“Registration”] key. The Registration  
The message display will return to the same screen as was  
displayed in step 3.  
If you want to continue deleting other one-touch keys, repeat  
steps 3 through 5. If you are finished deleting one-touch keys,  
press the Reset key.  
1
Select screen will appear.  
> Modifying registered information  
6
7
If you want to modify the abbreviated number (the displayed  
number of the speed-dial key under which the one-touch key  
is registered), touch the “Abbr. #” key. If you want to modify  
any other basic information, touch the key that corresponds to  
that information. (To modify information, refer to the corre-  
sponding step under “(1) Registering” on page 1-25.)  
* If you want to change more detailed settings, touch the  
“Setting” key and select the desired item.  
Touch the “Dial” key.  
2
(Inch)  
Enter the abbreviated number of an unregistered speed-dial  
key (001 - 600).  
* Once a 3-digit number is entered, that number may be  
changed using the “+” and “-” keys.  
(Metric)  
(Inch)  
(Metric)  
Touch the speed-dial key (one-touch key) containing the  
information you want to modify or delete.  
3
* If that key is not displayed, use the “M” and/or “L” cursor  
keys to switch to the screen that displays the key that you  
want.  
(Inch)  
Touch the “Close” key.  
8
9
Once you are finished modifying all of the items that you  
want, touch the “OK” key.  
The message display will return to the same screen as was  
displayed in step 3.  
(Metric)  
If you want to continue modifying other one-touch keys,  
repeat steps 3 through 9. If you are finished deleting one-  
touch keys, press the Reset key.  
1-28  
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Section 1 Fax Operation (Basic Use)  
Press the Start key.  
(3) Dialing  
6
The transmission operation will begin automatically.  
* Any time you set documents on the platen, after each  
document is scanned you will need to select whether or not  
you want to scan more pages into memory. (Refer to page  
1-18.)  
You can dial a fax number by simply pressing the one-touch key  
under which that number is registered.  
* To select the conditions related to transmitting documents, such as  
the resolution and contrast, refer to pages 1-16 and 1-17.  
* Prior to operation, check the message display to make sure that the  
touch panel is in the initial mode for fax operation.  
(Refer to "(2) Initial Mode" on page 1-7.)  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
(4) Printing Out a One-Touch Key List  
Print out this list in order to check the fax numbers registered under  
one-touch keys.  
If the operation involves the transmission of documents, set  
the documents you want to transmit.  
1
* If there are no one-touch keys registered in this fax, a One-Touch  
Key List will not be printed out.  
* Prior to operation, check the message display to make sure that the  
touch panel is in the initial mode for fax operation.  
(Refer to “(2) Initial Mode” on page 1-7.)  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
Touch the “Print Report” key. The Report Select screen will  
appear.  
If you want to change the transmission conditions, such as  
the resolution and contrast, touch the “TX setting” key.  
If you do NOT want to change the current conditions, go  
directly to step 5.  
1
2
3
4
5
(Inch)  
Touch the key that corresponds to the desired item and  
change the information as desired. (To change each  
transmission condition, refer to pages 1-16 and 1-17.)  
(Metric)  
Once you are finished changing transmission conditions,  
touch the “One touch destinat.” key.  
Touch the “One-touch key list” key.  
2
Touch the one-touch key under which the desired fax number  
is registered.  
(Inch)  
(Inch)  
(Metric)  
(Metric)  
To print out that list, touch the “Yes” key. A One-Touch Key  
3
List will be printed out.  
1-29  
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Section 1 Fax Operation (Basic Use)  
Dialing with Abbreviated Numbers  
Speed-dial keys are available to be registered as either a one-touch key, a group dial key, a program key or a chain dial key. Each of  
these keys is given a 3-digit number between 001 and 600 and this number is referred to as that key's “abbreviated number”. It is then  
possible to dial a destination number by simply entering the corresponding abbreviated number.  
* Prior to operation, check the message display to make sure that the touch panel is in the initial mode for fax operation.  
(Refer to “(2) Initial Mode” on page 1-7.)  
* If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.  
Set the documents you want to transmit.  
Use the keypad to enter the abbreviated number (001 - 600)  
that corresponds to the speed-dial key under which the  
desired fax number is registered.  
* Once a 3-digit number is entered, that number may be  
changed using the “+” and “-” keys.  
6
7
1
Touch the “Close” key.  
The touch panel will return to the basic fax screen and the  
corresponding speed-dial key will be highlighted.  
Press the Start key.  
The transmission operation will begin automatically.  
If you want to change the transmission conditions, such as  
the resolution and contrast, touch the “TX setting” key.  
If you do NOT want to change the current conditions, go  
directly to step 5.  
8
2
3
Touch the key that corresponds to the desired item and  
change the information as desired.  
(To change each transmission condition, refer to pages 1-16  
and 1-17.)  
Once you are finished changing transmission conditions,  
4
5
touch the “Abbrev.” key and then go directly to step 6.  
Touch the “Abbrev.” key.  
(Inch)  
(Metric)  
1-30  
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Section 1 Fax Operation (Basic Use)  
Address Book  
The address book searches for the name of the other party as it is registered under a one-touch key, group dial key,  
program key or chain dial key and will dial the corresponding fax number(s) upon command. This function is extremely  
useful when a large number of fax numbers have been registered.  
* In order to use the address book, it is necessary that you register a name for the other party (or the group or program  
name) during registration of the one-touch key, group dial key, program key or chain dial key.  
* The directory may also be used during registration of program keys, group dial keys, Fax Forwarding, and F-Code  
Relay Boxes, as well as for entering the fax number of the other party in each of the other various types of fax  
communication available in this fax.  
Touch the key that corresponds to the desired item and  
(1) Search Criteria  
3
4
5
change the information as desired.  
(To change each transmission condition, refer to pages 1-16  
and 1-17.)  
Address book searches are performed using the first three characters  
of the name as it is registered under the one-touch key, group dial  
key, program key or chain dial key. If the first 3 characters of any two  
destinations are the same, those names will be displayed in the  
numerical order of the abbreviated number.  
ꢀ Search order  
The search order is as follows with the order of precedence shown  
from left to right.  
Once you are finished changing transmission conditions,  
touch the “Address book” key and go directly to step 6.  
English Alphabet [A - Z] R numerals [0 - 9] R symbols [. : , - + /  
& ' ( )] R special characters* R space  
* The available special characters will differ depending upon the  
language being used. Refer to “Special Characters Chart” on page  
8-2.  
Touch the “Address book” key.  
(2) Searching with the Address book  
[Ex.] To search for "New York" and then transmit documents to that  
destination  
(Inch)  
* Prior to operation, check the message display to make sure that the  
touch panel is in the initial mode for fax operation.  
(Refer to “(2) Initial Mode” on page 1-7.)  
* If you want to cancel the procedure part way through, press the  
Reset key.  
Set the documents you want to transmit.  
(Metric)  
1
On the touch panel, touch the first letter of the name that you  
want to search for.  
6
If you want to change the transmission conditions, such as  
the resolution and contrast, touch the “TX setting” key.  
If you do NOT want to change the current conditions, go  
directly to step 5.  
2
1-31  
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Section 1 Fax Operation (Basic Use)  
The speed-dial keys that are registered with a name that  
starts with that first letter will be displayed.  
(3) Printing Out a Telephone Directory List  
Print out this list in order to check the fax numbers that can be found  
7
in a address book search.  
* If there are no fax numbers registered that can be found in a  
address book search, a Telephone Directory List will not be printed  
out.  
(Inch)  
* Prior to operation, check the message display to make sure that the  
touch panel is in the initial mode for fax operation.  
(Refer to “(2) Initial Mode” on page 1-7.)  
* If you want to cancel the procedure part way through, press the  
Reset key.  
(Metric)  
Touch the "Print Report" key. The Report Select screen will  
1
appear.  
(Inch)  
Touch the speed-dial key under which the desired destination  
8
9
is registered.  
* If that key is not displayed, use the "M" and/or "L" cursor  
keys to switch to the screen that displays the key that you  
want.  
(Metric)  
Touch the "OK" key.  
The touch panel will return to the basic fax screen.  
Touch the “Telephone direct. list” key.  
2
(Inch)  
Press the Start key.  
The transmission operation will begin automatically.  
10  
(Metric)  
To print out that list, touch the “Yes” key. A Telephone  
Directory List will be printed out.  
3
1-32  
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Section 1 Fax Operation (Basic Use)  
Redialing Functions  
3
Redialing refers to dialing the most recently dialed number once  
again.  
(1) Automatic Redialing  
When attempting to transmit documents, etc., the other party's fax  
machine may be busy with another communication and may not  
respond. In this type of situation, your fax machine will automatically  
attempt to redial that same number.  
* Automatic Redialing is performed automatically by this fax and no  
special settings are required for its use. As redialing will be  
performed a number of times at a set interval, this function is  
effective even if the other party's communication takes an extended  
period of time.  
* Automatic Redialing will not engage when documents are being  
1
transmitted in the Direct Feed Transmission mode.  
(2) Manual Redialing  
What if you try to transmit documents but the other party's fax line is  
busy and can't answer your call? In this type of situation, you will be  
able to redial that last number dialed once again by simply touching  
the “Re-dial” key.  
Touch the “Re-dial” key. The fax will automatically begin redialing the  
most recently dialed number.  
(Inch)  
4
5
(Metric)  
2
1-33  
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Section 2 Fax Operation (Various Functions)  
Duplex Transmission  
Duplex Transmission enables the transmission of both the front and back sides of duplex (2-sided) documents. Duplex transmission is always  
accomplished by setting the documents you want to transmit in the Duplex Document Processor and scanning them into memory in the  
Memory Transmission mode.  
During the set-up procedure for a Duplex Transmission, it is possible to select whether or not you want to include a separate cover page with  
the transmission as well as whether the image on the back side of the document needs to be inverted during transmission to match the  
orientation of the image on the front side.  
It is also possible to use Duplex Transmission capabilities in combination with each of the other various types of fax communication available  
in this fax. The following method explains the procedure for sending duplex documents to a single destination.  
* Prior to performing Duplex Transmission, you must select “Standard  
size” when setting the document size for scanning from the  
Document Processor. (Refer to “Setting the Document Size for  
Scanning from the Document Processor” on page 6-4.)  
3. Touch the “Duplex TX” key and then go directly to step 6.  
4. Touch the “TX setting” key.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
(Inch)  
1. Set the 2-sided documents in the Duplex Document Processor.  
(Metric)  
2. Enter the destination fax number.  
* If you entered the fax number using the keypad, go to the next  
step.  
5. Touch the “Duplex TX” key.  
If you entered the fax number using abbreviated numbers, one-  
touch keys, group dial keys, program keys or chain dial keys,  
proceed directly to step 4.  
6. Touch the “On” key to enable Duplex Transmission.  
(Inch)  
(Metric)  
2-1  
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Section 2 Fax Operation (Various Functions)  
7. Select whether or not you want to include a cover page with the  
transmission by touching either the “Yes” key or the “No” key, as  
appropriate.  
9. Touch the “Close” key.  
> If you want to send a 1-sided document as a cover sheet to the  
rest of the 2-sided documents, select “Yes”. In this case, the fax  
will transmit the documents WITHOUT scanning the back side of  
the first page.  
10. Press the Start key. The documents will be scanned into memory  
and the transmission operation will begin automatically.  
> If you want to transmit the 2-sided documents WITHOUT a cover  
page, select “No”.  
(Inch)  
(Metric)  
8. Select whether or not you want the image on the back side of the  
documents to be inverted during transmission to match the  
orientation of the front side by touching either the “On” key (invert  
rear images) or the “Off” key (do NOT invert images), as appropriate.  
> If you transmit documents as shown in the illustration immedi-  
ately below, select “On”. The fax will then invert the image of the  
rear side of each document in memory 180°.  
R
<Printout at the destination fax>  
<Scanning>  
(Direction of document feed)  
> If you transmit documents as shown in the illustration below, select  
“Off”.  
R
<Printout at the destination fax>  
<Scanning>  
(Direction of document feed)  
2-2  
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Section 2 Fax Operation (Various Functions)  
Standby Transmission  
Standby Transmission refers to the process of preparing documents for transmission while the fax is occupied with another communication.  
If, during that communication, the documents you want to transmit are set and the destination fax number is entered, those documents will be  
automatically transmitted once the current communication has been completed.  
* A maximum of 50 communications (including any combination of Standby Transmissions, communications that use the timer and Interrupt  
Transmissions) can be scheduled at one time.  
* You can also designate each of the various types of fax communication available in this fax such as Broadcast Transmission as a Standby  
Transmission.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
ꢀ Canceling a waiting transmission in the Direct  
Feed Transmission mode...  
1 Touch the “Stop transmit” [“Stop Tx”] key on the touch panel, or  
press the Stop/Clear key.  
(Inch)  
1. Set the documents you want to transmit in the Document  
Processor or on the platen.  
(Metric)  
2. Enter the destination fax number.  
* You can enter the fax number(s) using the keypad, abbreviated  
numbers, one-touch keys, group dial keys, program keys or the  
address book. Chain dial keys can be used as well.  
2 If you DO want to cancel the Standby Transmission, touch the  
“Yes” key.  
3. Press the Start key. The documents will be scanned into memory.  
* If the fax is in the Direct Feed Transmission mode, the documents  
will remain in the Document Processor or on the platen waiting  
for the transmitting operation to begin.  
• Once the other communication is completed, the transmission  
operation will begin automatically.  
2-3  
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Section 2 Fax Operation (Various Functions)  
Broadcast Transmission  
Broadcast Transmission allows the same documents to be transmitted to  
a number of destinations one after another, in a single operation. If, for  
example, you want to transmit the same documents from a central office  
to multiple branch offices, this function is quite convenient as it only  
requires you to perform the transmission operation one time.  
The documents you want to transmit are first entered in memory, and  
dialing and transmitting operations are repeated automatically for each  
destination.  
* If you enter all of the destination numbers using abbreviated numbers,  
one-touch keys or group dial keys, this fax can automatically transmit  
the same documents to up to 300 different destinations in a single  
operation.  
* You can also perform Broadcast Transmission as F-Code Based  
Transmission or in conjunction with the timer.  
* During a Broadcast Transmission to multiple destinations, documents  
will be transmitted using the Memory Transmission mode even if the fax  
is currently in the Direct Feed Transmission mode.  
* If you want to cancel the procedure part way through, press the Reset  
key. The touch panel will return to the initial mode settings.  
(Inch)  
1. Set the documents you want to transmit in the Document  
Processor or on the platen.  
* When the documents are set on the platen, it is necessary, after  
each page is scanned, to select whether or not you want to  
transmit more pages and to select the size of each page.  
(Refer to page 1-18.)  
(Metric)  
Touch the speed-dial key that is registered with the one-touch or  
group dial information that you want to use. The selected key will be  
highlighted.  
* It is also possible to use a registered chain dial key followed by  
another speed-dial key.  
2. Enter a destination fax number.  
* You can enter the fax number(s) using the keypad, abbreviated  
numbers, one-touch keys, group dial keys or the address book.  
Chain dial keys can be used as well.  
3. Press the Start key. The transmission operation will begin  
automatically.  
> Entering the fax number with the keypad...  
(Inch)  
If you want to enter more than one destination fax number, touch  
the “Next destinat.” [“Next dest.”] key after you enter the first fax  
number and you will be able to enter the next number.  
* If you want to enter the next number with one of the speed-dial  
keys, touch the “One touch destinat.” key instead. The speed-dial  
keys will appear.  
(Metric)  
> Entering the fax number with a speed-dial key...  
2-4  
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Section 2 Fax Operation (Various Functions)  
Interrupt Transmission  
Interrupt Transmission lets you send your documents before others, eliminating the need to wait until all communications are complete  
whenever the fax is currently scheduled for multiple communications (Broadcast Transmission or Polling Reception, etc.), or there are other  
communications already scheduled in memory ahead of yours.  
* Interrupt Transmission may only be accomplished to a single destination.  
* A maximum of 50 communications (including any combination of Interrupt Transmissions, communications that use the timer and Standby  
Transmissions) can be scheduled at one time.  
* Depending on the timing of when you perform the Interrupt Transmission procedure, there are occasions where your documents may not be  
send “immediately” after the current communication.  
* If you want to cancel an Interrupt Transmission, simply remove the set documents.  
* To cancel an Interrupt Transmission while it is still waiting to start, perform the same procedure as in “ꢀ Canceling a waiting transmission in  
the Direct Feed Transmission mode...” on page 2-3.  
* If you want to cancel the procedure part way through, press the  
3. Enter the destination fax number.  
Reset key. The touch panel will return to the initial mode settings.  
* You can enter the fax number using the keypad, abbreviated  
numbers, one-touch keys or the directory. Chain dial keys can be  
used as well.  
11. Touch the “Memory TX” key until it changes to “Dir. Feed Tx”.  
(Inch)  
4. Press the Start key. The documents will remain in the Document  
Processor or on the platen, without being scanned, waiting for the  
transmitting  
operation to begin.  
Once the operation currently in progress is completed, the  
transmission operation for your documents will begin automatically.  
(Metric)  
2. Set the documents you want to transmit in the Document  
Processor or on the platen.  
* When the documents are set on the platen, it is necessary, after  
each page is scanned, to select whether or not you want to  
transmit more pages and to select the size of each page.  
(Refer to page 1-18.)  
6
2-5  
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Section 2 Fax Operation (Various Functions)  
Communication Using the Timer  
* A maximum of 50 communications (including any combination of  
communications that use the timer, Interrupt Transmissions and  
Standby Transmissions) can be scheduled at one time.  
* When 2 or more communications that use the timer are scheduled  
to begin at the same time, fundamentally each communication will  
be accomplished in the order that they were registered. However,  
even if it has been registered later, any communication that  
scheduled with a single location will take priority over a communi-  
cation to multiple locations.  
If you designate in advance the time for a communication to begin,  
that communication will be carried out automatically once the  
appointed time is reached. You can designate a communication to  
be one that uses the timer during the operation procedure for each  
of various types of fax communication available in this fax such as  
Broadcast Transmission.  
The example in the procedure below is for the transmission of  
documents to a single destination using the timer function.  
Note: The time for the communication to begin is based on the time  
that is set in this machine. Make sure to check the time set in this  
machine in advance.  
* It is possible to cancel or change the contents of a communication  
that is waiting for a start time, (Refer to “Editing a Communication  
in Memory”, page 2-10.)  
* All transmissions that use the timer will be accomplished in the  
Memory Transmission mode even if the fax is currently in the  
Direct Feed Transmission mode.  
* Each communication that uses the timer can be set to begin at  
any minute between 00:00 - 23:59.  
3. Touch the “Delayed TX” key.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Set the documents you want to transmit in the Document  
Processor or on the platen.  
4. Touch the “On” key and the Time Entry screen will appear.  
* When the documents are set on the platen, it is necessary, after  
each page is scanned, to select whether or not you want to  
transmit more pages and to select the size of each page.  
(Refer to page 1-18.)  
(Inch)  
(Metric)  
2. Enter the destination fax number.  
* You can enter the fax number using the keypad, abbreviated  
numbers, one-touch keys or the address book. Chain dial keys  
can be used as well.  
5. Use the keypad to enter the desired time for the transmission to  
begin.  
* If you entered the destination fax number with a one-touch key or  
a chain dial key, touch the “TX setting” key after that.  
* If you want to change the entered time, use the “r” and/or “R”  
keys to move the cursor to the desired location.  
(Inch)  
6. Touch the “Close” key.  
(Metric)  
7. Press the Start key. The documents will be scanned into memory,  
and the transmission operation will begin when the appointed time  
is reached.  
* If the Delayed Communication Report print out setting is turned  
“ON”, a Delayed Communication Report will be printed out.  
(Refer to page 6-1.)  
2-6  
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Section 2 Fax Operation (Various Functions)  
Chain Dial Keys  
If you register a chain dial number under a speed-dial key in advance, that speed-dial key will function as a chain dial key and the chain dial  
key can be used to enter the initial portion of the other party’s fax number.  
Example:  
If the number “0123” is registered under a speed-dial key (which then functions as a chain dial key) and you want to dial the number 0123-XX-  
XXXX, press the key under which “0123” is registered and enter the rest of the number with the numeric keys.  
* You can only use chain dial keys once in a dialing sequence: to enter the initial digits of the other party’s fax number.  
* You can use chain dial keys when entering destination fax numbers in each of the various types of fax communication available in this fax  
such as Broadcast Transmission.  
* You CANNOT use chain dial keys in combination with group dial keys.  
3. Touch an unregistered speed-dial key on the touch panel.  
(1) Registering  
* If there are no unregistered speed-dial keys displayed, use the  
* You can register any number of the 600 speed-dial keys for use as  
“M” and/or “L” cursor keys to switch to a screen that displays an  
chain dial keys.  
unregistered key.  
* If you want to cancel the procedure part way through, press the  
(Inch)  
Reset key. The touch panel will return to the initial mode settings.  
1. Touch the “Register” [“Registration”] key. The Registration Select  
screen will appear.  
(Inch)  
(Metric)  
(Metric)  
4. Touch the “Chain” key.  
5. Use the keypad to enter the desired chain dial number. (Maximum  
32 digits)  
(Inch)  
2. Touch the “Dial” key. The touch panel will switch to dial registration.  
(Inch)  
(Metric)  
(Metric)  
* “r” and “R” cursor keys...Use to move the cursor.  
“Delete” key...Touch to delete the character that the cursor is  
currently under. (When the cursor is at the last space, the  
previous character will be deleted.)  
“Space” key...Touch to enter a space.  
“Pause” key...Touch to enter a slight pause (indicated by a  
hyphen) at that point in dialing.  
2-7  
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Section 2 Fax Operation (Various Functions)  
6. Touch the “Next” key.  
(2) Modifying and Deleting  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Touch the “Register” [“Registration”] key. The Registration Select  
screen will appear.  
7. Enter the desired name for the chain dial key. (Maximum 20  
characters)  
* In order to enter characters, refer to “Entering Characters” on  
page 1-23.)  
2. Touch the “Dial” key.  
(Inch)  
8. Check the registered information. If you want to change any portion  
of it, touch the key that corresponds to the desired item and  
change the information as desired.  
(Metric)  
(Inch)  
(Metric)  
3. Press the speed-dial key (chain dial key) containing the information  
you want to modify or delete.  
* If that key is not displayed, use the “M” and/or “L” cursor keys to  
switch to the screen that displays the key that you want.  
(Inch)  
9. To register this chain dial key with the entered information as is,  
touch the “OK” key.  
The message display will return to the same screen as was  
displayed in step 3.  
If you want to continue registering other one-touch keys, repeat  
steps 3 through 9.  
(Metric)  
10. Once you are finished registering chain dial keys, press the Reset  
key.  
4. If you want to delete the registered chain dial key, touch the  
“Delete” key and then go to the next step.  
If you want to modify the registered information, touch the “Change  
contents” key and then go directly to step 6.  
2-8  
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Section 2 Fax Operation (Various Functions)  
(3) Using a Chain Dial Key  
> Deleting a chain dial key  
5. Touch the “Yes” key.  
The message display will return to the same screen as was  
displayed in step 3.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
If you want to continue deleting other chain dial keys, repeat steps  
3 through 5. If you are finished deleting chain dial keys, press the  
Reset key.  
1. If the operation involves the transmission of documents, set the  
documents you want to transmit.  
> Modifying registered information  
6. If you want to modify the abbreviated number (the displayed  
number of the speed-dial key under which the chain dial key is  
registered), touch the “Abbr. #” key.  
If you want to modify any other basic information, touch the key  
that corresponds to that information. (To modify information, refer  
to the corresponding step under “(1) Registering” on page 2-7.)  
7. Enter the abbreviated number of an unregistered speed-dial key  
(001 - 600).  
* Once a 3-digit number is entered, that number may be changed  
using the “+” and “-” keys.  
2. Press the desired speed-dial key that was registered as a chain  
dial key.  
(Inch)  
(Inch)  
(Metric)  
(Metric)  
3. Enter the other party’s fax number.  
* You can enter the fax number using the keypad, abbreviated  
numbers, one-touch keys or the address book.  
* Once the other party’s fax number is entered, only the registered  
chain dial name will be displayed, followed by the other party’s  
fax number or name.  
8. Touch the “Close” key.  
* If you want to enter the fax number once again from the  
beginning during input with the keypad, simply press the Stop/  
Clear key.  
9. Once you are finished modifying all of the items that you want,  
touch the “OK” key.  
The message display will return to the same screen as was  
displayed in step 3.  
If you want to continue modifying other chain dial keys, repeat  
steps 3 through 9. If you are finished deleting chain dial keys,  
press the Reset key.  
4. Press the Start key. The communication operation will begin  
automatically.  
2-9  
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Section 2 Fax Operation (Various Functions)  
Editing a Communication in Memory  
You can modify certain information relating to a scheduled communication that uses the timer or even cancel the communication completely.  
You can also print out a sample image of the corresponding documents as well as initiate (force-start) the communication without waiting for  
the actually scheduled start time.  
* If the scheduled communication begins automatically while you are in the middle of any editing operation, it will impossible to continue that  
procedure.  
(1) Printing Out a Sample Image of Waiting  
Documents  
If you want to check the documents that correspond to a specific  
transmission that is in memory and waiting for transmission, you can  
print out a sample page of those documents.  
(2) Force-Starting the Communication  
You can force-start a communication that is waiting in memory,  
without having to wait for the scheduled start time.  
* You can also force-start a communication that is waiting for  
Automatic Redialing.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
* Even if you print out a sample image of the documents, the  
transmission will be carried out on schedule.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Perform steps 1 through 3 of “(1) Printing Out a Sample Image of  
Waiting Documents”.  
1. Touch the “Application” key. The Application screen will appear.  
(Inch)  
2. Touch the “Immediate TX” key.  
(Inch)  
(Metric)  
(Metric)  
2. Touch the “Reserved TX status” key.  
The content of the first schedule communication will be displayed.  
(Inch)  
3. Touch the “Yes” key. The corresponding operation will begin  
automatically.  
(Metric)  
3. Use the “M” and/or “L” cursor keys to switch to the communication  
that you want.  
4. Touch the “Print” key.  
5. Touch the “Yes” key. A sample image of the corresponding  
documents will be printed out.  
2-10  
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Section 2 Fax Operation (Various Functions)  
4. Touch the “Delete” key.  
(3) Deleting the Communication  
You can delete a scheduled communication that is in memory and  
waiting for a start time.  
* You CANNOT delete a scheduled communication that is in memory  
waiting to be forwarded to a destination fax.  
(Inch)  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Touch the “Application” key. The Application screen will appear.  
(Metric)  
(Inch)  
(Metric)  
5. Touch the “Yes” key. The selected communication will be deleted  
and the touch panel will return to the initial mode settings.  
If you want to continue deleting other scheduled communications,  
repeat steps 1 through 5.  
Once you are finished deleting scheduled communications, press  
the Reset key.  
2. Touch the “Reserved TX status” key.  
The content of the first schedule communication will be displayed.  
(Inch)  
(Metric)  
3. Use the “M” and/or “L” cursor keys to switch to the communication  
that you want.  
2-11  
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Section 2 Fax Operation (Various Functions)  
4. Touch the “Program/Change” key.  
(4) Modifying the Contents of the  
Communication  
You can modify the information relating to a scheduled  
communication that is presently saved in memory. The scheduled  
time for the communication to start can be changed, destinations  
changed, added and deleted, or the communication can be canceled  
completely. The actual procedure and information available for  
modification is slightly different depending on the type of  
communication involved. The example in the procedure below is for a  
scheduled Broadcast Transmission that uses the timer. If you want to  
modify the information relating other types of communications, simply  
refer to this example but follow the flow of the message display in  
order to perform the actual procedure.  
(Inch)  
(Metric)  
* You CANNOT modify a scheduled communication that is waiting for  
Automatic Redialing, nor is it possible to modify a scheduled Polling  
Communication, a scheduled transmission using the optional  
Network FAX functions, a scheduled Broadcast Transmission, or an  
F-code Transmission.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Touch the “Application” key. The Application screen will appear.  
5. If you want to change the scheduled start time, touch the “Delayed  
TX” key and then go to the next step.  
If you want to modify the destination information, touch the “v” key  
and then go directly to step 8.  
(Inch)  
(Metric)  
> Changing the scheduled start time  
6. Use the keypad to enter the desired time for the communication to  
begin.  
* If you want to change the entered time, use the “r” and/or “R”  
keys to move the cursor to the desired location.  
2. Touch the “Reserved TX status” key.  
The content of the first schedule communication will be displayed.  
7. Touch the “Close” key.  
The message display will return to the same screen as was  
displayed in step 5.  
(Inch)  
If you also want to modify the destination information, touch the  
“v” key. If you do NOT want to modify the information, go directly  
to step 17.  
(Metric)  
> Modifying destination information  
8. The currently registered information will be displayed.  
• If you want to delete a fax number(s), touch the corresponding  
speed-dial key (or keys) and then go to the next step.  
• If you want to add a fax number(s), touch the “Add” key and then  
go directly to step 11.  
• If you want to change a fax number(s), touch the corresponding  
speed-dial key and then proceed directly to step 13.  
3. Use the “M” and/or “L” cursor keys to switch to the communication  
that you want.  
2-12  
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Section 2 Fax Operation (Various Functions)  
ꢀ Changing fax numbers  
ꢀ Deleting fax numbers  
13. Touch the “Change” key.  
9. Touch the “Delete” key.  
(Inch)  
14. Enter the new destination fax number.  
* You can enter the fax number(s) using the keypad, abbreviated  
numbers, one-touch keys, group dial keys and the address  
book. Chain dial keys can be used as well.  
(Metric)  
(Inch)  
10. Touch the “Yes” key.  
(Metric)  
The message display will return to the same screen as was  
displayed in step 8 and you can continue to delete, add or change  
other fax numbers.  
If you are finished with this procedure, touch the “Close” key and  
go to step 17.  
ꢀ Adding fax numbers  
11. Enter the additional fax number(s).  
* You can enter the fax number(s) using the keypad, abbreviated  
numbers, one-touch keys, group dial keys and the address  
book. Chain dial keys can be used as well.  
15. Touch the “Finish dest. Set” [“Dest. set”] key.  
If you want to change other destination fax numbers, touch the  
corresponding speed-dial key and repeat steps 13 through 15.  
(Inch)  
(Metric)  
16. Touch the “Close” key.  
The message display will return to the same screen as was  
displayed in step 8 and you can continue to delete, add or change  
other fax numbers. If you are finished with this procedure, touch  
the “Close” key and go to the next step.  
12. Touch the “Finish dest. Set” [“Dest. set”] key.  
The message display will return to the same screen as was  
displayed in step 8 and you can continue to delete, add or change  
other fax numbers.  
17. Touch the “Confirm” key. If the Delayed Communication Report  
print out setting is turned “ON”, a Delayed Communication Report  
will be printed out. (Refer to page 6-1.)  
If you are finished with this procedure, touch the “Close” key and  
go to step 17.  
2-13  
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Section 2 Fax Operation (Various Functions)  
Manual Fax Transmission  
Once you are connected with the destination party, transmission  
can be initiated manually by pressing the Start key.  
Use this mode when you want to talk to the other party prior to  
actual transmission of the documents, or when the other party must  
manually switch to fax reception.  
* Speaking to the other party and/or performing Manual Fax  
Transmission is only possible if a separately purchased  
telephone is connected to this fax machine.  
4. Check whether or not you are connected to a fax machine.  
* If you want to cancel the procedure part way through, touch the “On-  
hook” key or hang up the receiver.  
> If you hear a fax tone...  
You are connected to a fax machine.  
Press the Start key. Fax transmission will begin.  
1. Set the documents you want to transmit in the Document  
Processor.  
* It is not possible to set documents on the platen with this mode.  
> If the other party answers...  
You are connected to a telephone.  
Press the Start key at the end of the conversation. Fax transmission  
will begin.  
* It is only possible to speak to the other party when a separately  
purchased telephone is connected to this fax machine.  
2. Pick up the telephone receiver or touch the “On-hook” key.  
* If you touched the “On-hook” key, that key will be highlighted.  
5. Hang up the receiver when “Status” [“Act status”] appears in the  
message display or the reception begins.  
3. Dial the destination fax number.  
2-14  
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Section 2 Fax Operation (Various Functions)  
Manual Fax Reception  
Once you are connected with the other party, reception can be  
* Conversation with the other party is only possible if a separately  
purchased telephone is connected to this fax machine.  
* Auto Fax Reception is the default setting in this fax, so, in order  
to manually initiate reception, it is usually necessary to change  
the reception mode to Manual Fax Reception.  
initiated manually by pressing the Start key.  
Use this mode when you want to talk to the other party prior to  
actual reception of the documents.  
3. Check whether or not the call is from a fax.  
ꢀ Preparation  
* Make sure that “Manual RX” is displayed. If it is not, touch the  
reception mode select key and then touch the “Manual RX” key.  
> If you hear a fax tone...  
You are connected to a fax machine.  
Press the Start key. Fax reception will begin.  
* If the separately purchased telephone has tone dialing capabilities,  
you can use the Remote Switching function. (Refer to “Remote  
Switching” on page 4-4.)  
(Inch)  
(Metric)  
> If the other party’s voice can be heard...  
You are connected to a telephone.  
Press the Start key at the end of the conversation. A tone will sound  
to inform the other party that this machine has switched to the fax  
reception mode. Fax reception will begin once the transmission is  
initiated by the other party.  
1. When a call comes in, the separately purchased phone will ring.  
4. Hang up the receiver when “Status” [“Act status”] appears in the  
message display or the reception begins.  
2. Pick up the telephone receiver.  
2-15  
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Section 3 Troubleshooting  
(2) If a Power Failure Report is Printed  
Out...  
When the Fax Data Indicator is Lit...  
If documents, schedule communications or other information con-  
tained in memory are lost because power to the fax is disconnected or  
lost, a Power Failure Report will be printed out once power is restored.  
Refer to this report to find out what information was lost.  
* If no data or information was lost, a Power Failure Report will not be  
printed out.  
During a fax communication that use the memory, documents will be  
entered into memory and, to indicate this, the Fax data indicator will  
light. The Fax data indicator will also light when documents are  
received directly into memory (Memory Reception) during copying in  
the Copy Operation mode.  
* The Fax data indicator will flash while documents are being entered  
into memory.  
If an Error Occurs...  
In the event of trouble, an explanation in regard to the error will  
appear in the message display. Refer to “When One of These  
Message is Displayed” on page 3-2 and follow the necessary  
procedure to eliminate the trouble.  
If a communications error occurs, along with the information in the  
message display, a Transmission or Reception Report, as appropriate,  
will be printed out and an alarm will sound. Check the error code that  
is displayed the corresponding report and then refer to “Error Code  
Tables” on page 8-7 to confirm the cause of the error. It is also  
possible to check the error code on the regularly printed Activity  
Report. (Refer to “(1) Activity Report” on page 5-3.)  
* Whether or not a Transmission or Reception Report is printed out  
(and the alarm sounds) will depend upon the setting made under  
“Turning Report Print Out ON/OFF” on page 6-1.  
(1) CAUTIONS before Disconnecting the  
Power Cord  
• As electricity is necessary to retain documents in memory, BE  
SURE to check whether the Fax data indicator is lit or not BEFORE  
intentionally disconnecting the power cord to this machine. If the  
indicator IS lit indicating there ARE documents in memory, print out  
all important documents from memory and then make sure that the  
Fax data indicator is out BEFORE disconnecting the power.  
* The Imaging Memory back-up function of this machine will protect  
the contents of memory for up to 60 minutes (8 MB of optional  
memory must be installed) even if, for any reason, power to the fax  
is disconnected or lost.  
3-1  
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Section 3 Troubleshooting  
When One of These Message is Displayed...  
When any of the following messages appear in the message display, follow the corresponding procedure.  
Message  
Procedure  
Page  
“Close XX Cover.”  
“Check the cover.” [“Check cover.”]  
_
The cover indicated in the message display is open. Close it securely.  
• There is no paper in the selected drawer. Refer to the Operation Guide for your copier  
and add paper to the drawer indicated in the message display.  
• This message will also be displayed when one or more of the drawers is not set  
properly. Insert the drawers securely into the machine.  
“Add paper (top cassette)” [“Add  
paper (1st cassette)”]  
_
_
• The Fixed Size mode is selected in the Paper Feed Selection setting. Load paper of the  
size indicated in the message display.  
• The sizes of the received documents and the paper in the selected drawer are not  
compatible for printing. Load paper of the same size as that of the received documents.  
“Load XX paper in cassette.”  
Data for received documents was stored in memory (Memory Reception) because there  
was no paper in any of the drawers. Once you load paper into one of the drawers, the  
documents that were stored in memory will be printed out.  
If “Add paper (top cassette)” [“Add paper (1st cassette)”] is also displayed at the same  
time, load paper into that drawer. If a specific size is indicated as well in the message  
display, load paper of that particular size.  
_
_
“Receive document in memory”  
There is insufficient toner left in the toner cartridge. Refer to the Operation Guide for your  
copier and replace the toner cartridge, and the waste toner tank as well, as soon as  
possible.  
“Add toner”  
Paper has jammed somewhere in the fax machine. Refer to the Operation Guide for your  
copier and remove the jammed paper from the fax machine without leaving any loose  
scraps.  
“Paper Misfeed.”  
A document has jammed in the Document Processor. Refer to the Operation Guide for  
your copier and remove the jammed document.  
Then, reset all of the documents in the Document Processor. The fax will recount the  
number of documents that were already scanned and will start the scanning operation  
once again from the document that jammed.  
_
_
The memory has reached its capacity. Select whether to continue with the  
communication or cancel it.  
If this message appears while you are scanning in documents, you can select whether or  
not you want to continue and transmit only those documents have already been  
successfully scanned. If you touch the “Yes” key, the transmission operation will begin  
automatically. If you touch the “No” key, the operation will be canceled and the touch  
panel will return to the initial mode settings.  
“Memory Full”  
3-2  
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Section 3 Troubleshooting  
Message  
Procedure  
Page  
Maintenance by qualified service personnel is required. Contact your service  
representative, an authorized service center or the place of purchase. If “C” and a 4-digit  
number are displayed as well, inform the service personnel of the displayed number.  
_
_
“Call for Service”  
“Time for maintenance” [“Time for  
scheduled maintenance”]  
Maintenance by qualified service personnel is required. Contact your service  
representative, an authorized service center or the place of purchase.  
An error has occurred during a fax transmission or fax reception. Check the error code –  
that indicates the origin of the error – on the corresponding Transmission Report (or  
Reception Report) that is printed out in order to confirm the cause of the error.  
9-7  
“Communication Error”  
The modular cord may not be connected properly to either the telephone or the line jack  
(L) on the fax. Either that, or there is a problem with the telephone line. In this case,  
contact your telephone company.  
“No DC Loop”  
“No Dial Tone”  
_
_
Dialing was accomplished, but connection to the other party was not possible. Check  
with the other party.  
“No Response”  
The destination was dialed using a one-touch key that was designated for Encrypted  
Transmission, but the Encrypted Transmission was not possible because the  
corresponding Encryption Key is no longer registered in your fax.  
4-33  
4-39  
“No encryption code is registered.”  
3-3  
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Section 3 Troubleshooting  
Troubleshooting Tables  
If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures.  
If the trouble persists, contact your service representative, an authorized service center or the place of purchase.  
Problem  
Check point  
Corrective procedure  
Reference page  
If the machine is installed in such a  
Is the machine installed in a location  
where it is exposed to strong light from  
directly overhead, or from above and  
behind?  
location, document size detection may be  
influenced by the light. Consult with your  
service representative, an authorized  
service center or the place of purchase.  
The detected document size is often  
wrong.  
_
I am not able to send my documents.  
Connect the modular cord correctly.  
Is the modular cord connected correctly?  
_
9-7  
Perform the necessary procedure to correct  
the error and try to transmit the documents  
again.  
Is “Communication Error” displayed?  
Is Password Check Transmission turned  
ON?  
4-32  
Turn Password Check Transmission OFF.  
Try the Broadcast Transmission procedure  
again after memory becomes available or  
after you create available space in memory.  
2-11  
4-13  
4-38  
I am not able to perform Broadcast  
Transmission.  
Is the memory in your fax machine full?  
During registration of an Encryption  
Box, an error occurs when I enter the  
box number and I cannot register the  
Encryption Box.  
You CANNOT register an Encryption Box  
number that is identical to a registered  
F-Code Box subaddress. Select a different  
Encryption Box number.  
Is the box number you are trying to enter  
the same as the subaddress already  
registered for an F-Code Box?  
_
I am not able to print out documents  
from my Encryption Box.  
Are the Encryption Box number and ID  
that you entered correct?  
Check the registered Encryption Box  
information.  
4-35  
3-4  
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Section 3 Troubleshooting  
Corrective procedure  
Problem  
Reference page  
Check point  
Did the transmitting party perform the  
appropriate registration procedure for the  
one-touch key (designated for Encrypted  
Transmission) as decided in advance with  
the receiving party?  
I am not able to perform Encrypted  
Communication.  
Check the information to be registered  
once again with the other party.  
1-25  
Did the receiving party perform the  
appropriate registration procedure for the  
Encryption Box as decided in advance  
with the transmitting party?  
Check the information to be registered once  
again with the other party.  
4-35  
Check the Encryption Key to be registered  
once again with the other party.  
Is the Encryption Key you used correct?  
4-33  
Some telephones allow you to transmit the  
desired tone signals by simply pushing the  
appropriate buttons. Refer to the Instruction  
Manual for the telephone being used.  
I am not able to perform Remote  
Switching.  
Is your telephone service set for pulse  
dialing?  
_
Did you use the correct Remote Switching  
number?  
Check the registered number. (Factory  
default setting: 55)  
4-4  
I was able to receive a fax, but it was  
Check the Fax Forwarding setting.  
Connect the modular cord correctly.  
4-21  
_
not printed out and the documents are Is Fax Forwarding turned ON?  
not in memory.  
I am not able to receive documents.  
Is the modular cord connected correctly?  
Perform the necessary procedure to correct  
the error and try to receive the documents  
again.  
Is “Communication Error” displayed?  
9-7  
Is Password Check Reception turned ON? Turn Password Check Reception OFF.  
4-32  
6
Try to receive the documents once again  
after memory becomes available or after  
you create available space in memory.  
2-11  
4-13  
4-38  
I am not able to receive documents  
into memory (Memory Reception).  
Is the memory in your fax machine full?  
3-5  
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Section 3 Troubleshooting  
Corrective procedure  
Problem  
Check point  
Reference page  
I am not able to perform Polling  
Reception.  
Did the transmitting party perform the  
Polling Transmission procedure correctly?  
Check with the transmitting party.  
_
I am not able to perform F-Code  
Based Relay Broadcast Transmission.  
If the relay station fax machine does not one  
have the appropriate F-Code Based Relay  
capabilities, Relay Broadcast Transmission  
will NOT be possible. Check with the relay  
station.  
Does the relay station fax machine have  
the appropriate F-Code Based Relay  
capabilities?  
_
_
_
_
_
Is there an appropriate box (equal to an  
F-Code Relay Box) registered in the relay  
station's fax machine?  
Check with the relay station.  
Do the subaddress and the F-Code  
password that you entered match the  
corresponding subaddress and password  
that are registered in the relay station's fax  
machine?  
If you think the information you entered IS  
correct, check with the other party.  
Is the memory in the relay station's fax  
machine full?  
Check with the relay station.  
You CANNOT register an F-Code Box  
subaddress that is identical to a registered  
Encryption Box number. Select a different  
subaddress.  
During registration of an F-Code Box,  
an error occurs when I enter the  
subaddress is entered and I cannot  
register the F-Code Box.  
Is the subaddress you are trying to enter  
the same as a registered Encryption Box  
number?  
If the destination fax machine does not have  
the same F-Code Based Confidential  
Communication capabilities as your  
machine, F-Code Based Confidential  
Transmission will NOT be possible. Check  
with the destination party.  
Does the destination party's fax machine  
have the same F-Code Based Confidential  
Communication capabilities as your fax  
machine?  
I am not able to perform F-Code  
Based Confidential Transmission.  
_
Is there an appropriate box (equal to an  
F-Code Confidential Box) registered in the  
destination fax?  
_
_
_
Check with the destination party.  
Are the subaddress and the F-Code  
password that you entered correct?  
If you think the information you entered IS  
correct, check with the other party.  
Is the memory in the receiving party's fax  
full?  
Check with the receiving party.  
3-6  
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Section 3 Troubleshooting  
Problem  
Check point  
Corrective procedure  
Reference page  
Are the subaddress and the F-Code  
password that you entered correct for that  
F-Code Confidential Box?  
I am not able to print out documents  
from my F-Code Confidential Box.  
Check the registered F-Code Confidential  
Box information.  
4-10  
If the transmitting party's fax machine does  
not have the same F-Code Based Bulletin  
Board Communication capabilities as your  
machine, F-Code Based Bulletin Board  
Reception will NOT be possible. Check with  
the transmitting party.  
Does the transmitting party's fax machine  
have the same F-Code Based Bulletin  
Board Communication capabilities as your  
fax machine?  
I am not able to perform F-Code  
Based Bulletin Board Reception.  
_
_
Is there an appropriate box (equal to an  
F-Code Confidential Box) registered in the  
transmitting party's fax?  
Check with the transmitting party.  
Are the subaddress and the F-Code  
password that you entered correct?  
If you think the information you entered IS  
correct, check with the other party.  
_
I am not able to enter documents into Is the subaddress that you entered correct Check the registered F-Code Confidential  
my F-Code Confidential Box. Box information.  
for that F-Code Confidential Box?  
4-10  
6
3-7  
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Section 4 Other Features of this Fax  
Auto FAX/TEL Switching  
This reception mode is convenient for using a separately  
purchased telephone together with this fax on a single telephone  
line. If an incoming call is from a fax machine, fax reception will  
start automatically. If the call is from a telephone, the fax will ring  
to let you know that you should answer.  
* Auto FAX/TEL switching is only possible if a separately  
purchased telephone is connected to this fax machine.  
* Even if you do not answer the telephone, the calling party will  
incur telephone charges after the phone rings a  
predetermined number of times.  
ꢀ Preparation  
> If the call is from a telephone...  
* Refer to “Selecting the Automatic Reception Mode” on page 6-5,  
and select “Auto Fax/Tel. SW”.  
* Make sure that “Auto RX” is displayed on the basic fax screen. If it  
is not, touch the reception mode select key and then touch the  
“Auto RX” key.  
1 The fax will ring to let you know that you should answer. Pick up  
the telephone receiver within 30 seconds after the ringing starts.  
* If the telephone receiver is not picked up within 30 seconds, the  
fax machine will switch to fax reception.  
(Inch)  
(Metric)  
2 Speak with the other party.  
* At the end of the conversation, fax reception can be initiated  
manually. (Refer to “Manual Fax Reception” on page 2-15.)  
1. When a call comes in, the telephone will ring.  
* The telephone will ring only once in the metric version models. In  
the inch version models, you can set the number of times the  
telephone will ring.  
(Refer to “Setting the Number of Rings (Auto Fax Reception)” on  
page 6-3.)  
> If the call is from a fax...  
Fax reception will start automatically.  
2. Answering the call...  
4-1  
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Section 4 Other Features of this Fax  
TAD Reception  
* TAD Reception is only possible if a separately purchased  
telephone with answering machine capabilities is connected  
to this fax machine.  
* Refer to the Instruction Manual for the telephone in use for  
details on recording and listening to messages, etc.  
* BE SURE that the number of times your answering machine  
is set to ring is LESS than the number of times the fax is set  
to ring.  
This reception mode is convenient for using a separately  
purchased telephone with answering machine capabilities  
together with this fax. If an incoming call is from a fax machine,  
fax reception will begin automatically. If the call is from a  
telephone, the functions of the answering machine will engage,  
so, even if you cannot answer, the caller will be able to leave a  
message.  
* If you have selected TAD Reception as the current recep-  
tion mode, MAKE SURE that, in the first minute after the  
telephone answers the incoming call, there are no silent  
pauses of 9 seconds or more [6 seconds or more for metric  
versions] in either the message you record or the message  
you receive. If there is such a pause, the silence detection  
function of this fax will be activated and the fax machine will  
switch to fax reception.  
ꢀ Preparation  
1. The telephone will ring a designated number of times.  
* Make sure that “Answering Machine” is displayed on the basic fax  
screen. If it is not, touch the reception mode select key and then  
touch the “Answering Machine” key.  
(Inch)  
* You can set the number of times the telephone will ring. Refer to  
“Setting the Number of Rings (Auto Fax Reception)” on page 6-3.  
* If the telephone receiver is picked up while the telephone is still  
ringing, the fax will deal with the call in the same manner as a  
standard Manual Fax Reception. (Refer to “Manual Fax Reception”  
on page 2-15.)  
(Metric)  
2. Your answering machine will answer the call as follows:  
> If the call is from a telephone, but you do not answer...  
The functions of the answering machine will engage, your message  
will be played and the caller will be able to leave a message.  
* If there is a silent pause of 9 seconds or more [6 seconds or more  
for metric versions], the fax machine will switch to fax reception.  
> If the call is from a fax...  
Fax reception will start automatically.  
4-2  
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Section 4 Other Features of this Fax  
D.R.D. Reception (Available in inch versions only)  
This reception mode utilizes the Distinctive Ring Pattern  
service available from some telephone companies. With this  
service, you can use two or more telephone numbers on a  
single telephone line. Thus, you can use this fax and a  
telephone on the same line, but you can still designate a  
different telephone number for each of them. As each number  
is given a different ring pattern, the fax machine is able to  
differentiate between incoming calls. If one of these numbers  
is designated for this fax machine, and the desired ring  
pattern is designated for that number in advance, fax  
reception will be initiated automatically whenever the machine  
detects the ring pattern distinctive to the fax.  
* Using D.R.D. Reception to receive a telephone call is only  
possible if a separately purchased telephone is connected  
to this fax machine.  
* D.R.D. reception is only possible if you subscribe to the  
Distinctive Ring Pattern service provided by your telephone  
company. Contact your telephone company for further  
information on the Distinctive Ring Pattern service available.  
ꢀ Preparation  
2. The fax machine will then ring using the predetermined ring pattern.  
* Refer to “Selecting the Automatic Reception Mode” on page 6-5,  
and select “D.R.D.”.  
* Make sure that “Auto RX” is displayed on the basic fax screen. If it is  
not, touch the reception mode select key and then touch the “Auto  
RX” key.  
> If the call is from a telephone...  
Pick up the telephone receiver and speak with the other party.  
At the end of the conversation, fax reception can be initiated  
manually.  
1. When a call comes in, the telephone will ring.  
> If the call is from a fax...  
Once the bell stops ringing, fax reception will start automatically.  
* If the telephone receiver is picked up while the telephone is still  
ringing, the fax will deal with the call in the same manner as a  
standard Manual Fax Reception. (Refer to “Manual Fax  
Reception” on page 2-15.)  
4-3  
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Section 4 Other Features of this Fax  
Remote Switching  
Remote Switching lets you initiate fax reception from a  
telephone that is connected to this fax machine. This function is  
thus convenient if you want to be able to initiate fax reception  
from a location separate from the fax machine itself.  
* Remote Switching is only possible if a separately purchased  
telephone with tone dialing capabilities is connected to this  
fax machine.  
3. Use the keypad to enter the new Remote Switching Number  
(2 digits).  
* If you want to change the entered number, use the “r” and/or  
“R” keys to move the cursor to the desired location.  
* If you want to reset the displayed number to “00”, simply press  
the Stop/Clear key.  
(1) Changing the Remote Switching Number  
The factory default setting for the Remote Switching Number is “55”,  
but you can change this if you want.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Touch the “Register” [“Registration”] key. The Registration Select  
screen will appear.  
(Inch)  
4. Touch the “Confirm” key. Registration of the new Remote Reception  
Number is complete.  
(Metric)  
5. If you are finished making settings, press the Reset key.  
2. Touch the “Remote SW dial” key. Remote Switching registration is  
now possible.  
(Inch)  
(Metric)  
4-4  
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Section 4 Other Features of this Fax  
(2) Operation  
3
When you want to initiate fax reception from a telephone that is  
connected to this fax machine, perform the following procedure.  
1. When a call comes in, the telephone will ring.  
1
2. Pick up the telephone receiver.  
4
2
3. If you hear a fax tone, use the tone signal capabilities of the  
telephone to enter the 2-digit Remote Switching Number.  
* The factory default setting for the Remote Switching Number  
is “55”.  
6
4. The connection will switch to the fax machine and fax reception will  
start automatically.  
4-5  
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Section 4 Other Features of this Fax  
Polling Communication  
Polling refers to the method of communication whereby transmission is not initiated by the transmitting party, but is requested and  
initiated at the convenience of the receiving party.  
There are two types of polling procedures available in this fax: Polling Transmission and Polling Reception.  
* Since the polling operation is initiated by a call from the receiving party, telephone charges will be billed to the receiving party.  
> Entering documents for the first time  
4. If you want to limit who can request transmission of the documents  
(1) Polling Transmission  
The documents to be transmitted using the Polling Transmission  
from your fax, use the keypad to enter a 4-digit Polling ID (the self-  
procedure are first scanned into memory and then, when a polling  
station ID of the receiving fax).  
request comes from the receiving party, those documents are  
* If you DO NOT want to designate any specific fax, do not enter a  
transmitted automatically to that party.  
Polling ID here.  
* During a Polling Transmission, documents will be transmitted using  
* If a Polling ID other than “0000” is entered, the receiving fax must  
the Memory Transmission mode even if the fax is currently in the  
be one of our models that has the corresponding capabilities.  
Direct Feed Transmission mode.  
* It is possible to add documents to the Polling Transmission as long  
(Inch)  
as you are still waiting for the polling request.  
* If you use Polling Transmission in combination with the Bulletin  
Board function, the same documents can be made available and  
transmitted to an unlimited number of receiving parties. (Refer to  
“Turning the Bulletin Board ON/OFF” on page 6-2.)  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
(Metric)  
1. Set the documents you want to transmit.  
* When the documents are set on the platen, it is necessary, after  
each page is scanned, to select whether or not you want to  
transmit more pages. (Refer to page 1-18.)  
2. Touch the “Application” key. The Application screen will appear.  
5. Touch the “Confirm” key and then go directly to step 8.  
(Inch)  
> Adding or replacing documents  
6. If you want simply to add documents to those already in memory,  
touch the “Add” key. If you want to delete all of the documents  
currently in memory and replace them with new documents, touch  
the “Overwrite” key.  
(Metric)  
(Inch)  
3. Touch the “TX Polling” key.  
If you are entering documents for this Polling Transmission for the  
first time, go to the next step.  
(Metric)  
If you want to add documents to those which have already been  
saved into memory or replace them completely, go directly to  
step 6.  
4-6  
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Section 4 Other Features of this Fax  
(2) Polling Reception  
In Polling Reception, the receiving party dials the number of the  
transmitting fax, triggering transmission of the documents set in that  
other fax machine. If reception of documents from more than one  
transmitting fax is designated, those destinations will be dialed in  
order and reception will be carried out from each fax. It is possible for  
the receiving party to use the timer to have the documents received at  
a time convenient to them.  
7. Touch the “Confirm” key.  
If you selected “Overwrite”, the message display will return to the  
same screen as was displayed in step 4.  
8. Select any related transmission settings that you want to use.  
* If the optional Duplex Document Processor is installed and you  
are using duplex (2-sided) documents, touch the “Duplex TX” key.  
Refer to “Duplex Transmission” on page 2-1 for setting proce-  
dures.  
* If you enter all of the transmitting fax numbers using abbreviated  
numbers, one-touch keys and/or group dial keys, this fax can  
automatically receive documents from up to 300 different fax  
machines in a single operation. However, you CANNOT enter the  
number of a transmitting fax with abbreviated numbers or one-touch  
keys that have been designated for Encrypted Transmission.  
* Polling Reception is only possible if the transmitting parties have  
first performed the necessary Polling Transmission operation.  
(Refer to “(1) Polling Transmission” on page 4-6.)  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
9. Press the Start key. The documents will be scanned and stored in  
memory where they will awaiting the polling request.  
1. Touch the “Application” key. The Application screen will appear.  
(Inch)  
(Metric)  
2. Touch the “RX Polling” key.  
(Inch)  
(Metric)  
4-7  
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Section 4 Other Features of this Fax  
3. Enter the fax number of the transmitting party.  
* You can enter the fax number using the keypad, abbreviated  
numbers, one-touch keys, group dial keys or the address book.  
Chain dial keys can be used as well.  
7. Touch the “Close” key.  
8. Press the Start key. The reception operation will begin  
automatically.  
* If a time for the reception to begin was designated, the reception  
operation will begin when the appointed time is reached.  
4. If you want to designate a time for the reception to begin, touch the  
“Delayed TX” key.  
5. Touch the “On” key.  
6. Use the keypad to enter the desired time for the reception to begin.  
* If you want to change the entered time, use the “r” and/or “R”  
keys to move the cursor to the desired location.  
(Inch)  
(Metric)  
4-8  
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Section 4 Other Features of this Fax  
F-Code Based Communication  
F-Code Based Communication involves fax communication that  
includes certain codes (in the form of numbers and symbols), the  
base of a protocol that has been adopted for use by other  
facsimile manufacturers as well. By using these codes, such  
operations as Confidential Communication and Relay  
Broadcasting – previously available only between facsimiles that  
were both from the same manufacturer – are now becoming  
possible between models from different manufacturers.  
This fax uses an F-Code Box to transmit documents to, and  
receive documents from, another party's fax during an F-Code  
Based Communication. In this case, in order to designate the  
F-Code Box and password, special codes are used (in this fax  
they are called the "subaddress" and "F-Code password",  
respectively).  
* In order to perform an F-Code Based Communication, the  
other party's fax must have F-Code Based capabilities  
specific to the communication you are attempting.  
* F-Code Based Communication can be used in combination  
with the other various types of fax communication available  
in this fax. In addition, if you register, in advance, the  
appropriate subaddress and F-Code password under a  
speed-dial key, you will not need to enter that information  
during the actual transmission or reception procedure. Refer  
to the procedures for each type of fax communication and  
for the related registration procedures for more detailed  
information.  
In this way, this fax is able to perform F-Code Based Confidential  
Communications, as well as carry out and Relay Broadcasting,  
with facsimiles made by other manufacturers and, naturally, with  
our own models that have F-Code Based Communication  
capabilities.  
* If you are going to receive documents into an F-Code Confidential  
Box registered in this fax, F-Code Based Confidential  
Communication is possible even if the transmitting party does not  
enter an F-Code password. In order to receive documents into an  
F-Code Relay Box, however, the transmitting party must enter the  
appropriate F-Code password.  
(1) Codes used for F-Code Based  
Communication  
In this fax there are two codes used for F-Code Based  
Communication: a “subaddress” and an “F-Code password”.  
* If you are going to transmit documents from this fax using the  
Bulletin Board function and if you register "0000" as the F-Code  
password for that operation, the receiving party will not need to  
enter an F-Code password during the actual reception procedure.  
ꢀ Subaddress  
This code must be entered by the transmitting party during an F-Code  
Based Confidential Transmission and F-Code Based Relay Broadcast  
Transmission. The subaddress is used to designate the desired box  
(equal to the F-Code Confidential Box or the F-Code Relay Box, as  
appropriate, in this fax) that is registered in the other party's fax.  
The acceptable length of the subaddress differs depending on model  
and maker of the fax machine and, if the entered numbers do not  
match within the parameters of the fax machine that has the shortest  
acceptable length, F-Code Based Communication will not be  
successful. Consult with the other party and compare the parameters  
of both faxes before actually attempting an F-Code Based  
Communication. In this fax, the subaddress can be up to 20 digits in  
length and can include any combination of the numerals 0 - 9 and the  
symbols “*” and “#”.  
(2) F-Code Boxes  
By using codes developed for F-Code based Communication, more  
functional fax communications such as Confidential Communication  
and Relay Broadcasting are possible with facsimiles made by other  
manufacturers. In order to accomplish this, you register in the  
memory of your fax, in advance, a memory box and use that box to  
transmit documents to, and receive documents from, the other party.  
That memory box is called an “F-Code Box” in this handbook and  
there are two such boxes in this fax: an “F-Code Confidential Box”  
when it is designated for F-Code Based Confidential Communication  
and an “F-Code Relay Box” when it is designated for F-Code Based  
Relay Communication.  
When attempting an F-Code Based Confidential Communication or  
an F-Code Based Relay Broadcast Transmission with another fax of  
this same model, the last 4 digits of the subaddress that you enter  
must match the 4-digit subaddress that the other party has registered  
in their fax.  
Each F-Code Box is registered with a subaddress and an F-Code  
password. The subaddress is used to designate the desired box  
(equal to the F-Code Box in this fax) that is registered in the other  
party's fax. In this fax, that box is registered as a 4-digit number from  
“0000” to “9999”. The F-Code password is used to retrieve the  
documents from the box (equal to the F-Code Box in this fax). In this  
fax, that password is registered as a 4-digit number that can include  
any combination of the numerals 0 - 9 and the symbols “*” and “#”.  
* You can register up to 100 F-Code Confidential Boxes and 15 F-  
Code Relay Boxes in this fax machine. (Refer to “(1) Registering F-  
Code Confidential Boxes” on page 4-10 and “(1) Registering F-Code  
Relay Boxes” on page 4-17.)  
* If you want to check the information in regard to each F-Code Box,  
such as the box numbers and data regarding the existence of  
documents in each respective box, print out an F-Code Confidential  
Box List or an F-Code Relay Box List, as appropriate. (Refer to  
“(5) Printing Out an F-Code Confidential Box List” on page 4-14 and  
“(4) Printing Out an F-Code Relay Box List” on page 4-20.)  
ꢀ F-Code password  
This code must also be entered by the transmitting party during an  
F-Code Based Confidential Transmission and F-Code Based Relay  
Broadcast Transmission. The F-Code password is used to designate  
the password of the desired box (equal to the F-Code Confidential  
Box or the F-Code Relay Box, as appropriate, in this fax) that is  
registered in the other party's fax.  
The acceptable length of the F-Code password differs depending on  
model and maker of the fax machine and, if the entered numbers do  
not match within the parameters of the fax machine that has the  
shortest acceptable length, F-Code Based Communication will not be  
successful. Consult with the other party and compare the parameters  
of both faxes before actually attempting an F-Code Based  
Communication. In this fax, the F-Code password can be up to 20  
digits in length and can include any combination of the numerals 0 - 9  
and the symbols “*” and “#”.  
4-9  
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Section 4 Other Features of this Fax  
F-Code Based Confidential Communication  
F-Code Based Confidential Communication involves the reception of documents into an F-Code Confidential Box that is registered  
in the receiving party's fax. In this way, confidential documents can be received without being seen by others.  
4. Touch an unregistered key.  
* The subaddress will be displayed for all keys that have already  
(1) Registering F-Code Confidential Boxes  
Perform the following procedure to register a new F-Code  
been registered.  
Confidential Box.  
(Inch)  
<Caution>  
When registering the subaddress for an F-Code Confidential  
Box, you must use a different number than all of the box  
numbers used for the Encryption Boxes and all of subaddresses  
that have already been registered for F-Code Relay Boxes.  
* If, for any reason, you lose reference to an F-Code password,  
(Metric)  
you will not be able to print out documents that are received  
into the corresponding F-Code Confidential Box nor will you be  
able to delete that box. Therefore, you exercise DUE CAUTION  
in the management of the F-Code password.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
5. Use the keypad to enter the subaddress 4-digit that you want to  
use for this F-Code Confidential Box.  
1. Touch the “Register” [“Registration”] key. The Registration Select  
screen will appear.  
(Inch)  
6. Touch the “Password” key and enter the 4-digit F-Code password  
that you want to use for this F-Code Confidential Box.  
* The password can include any combination of the numerals 0 - 9  
and the symbols “*” and “#”.  
* If you register “0000” as the F-Code password, it will not be  
necessary to enter a password when you print out documents  
from that F-Code Confidential Box.  
(Metric)  
7. If the optional Printer/Scanner Kit is installed and you want to use the  
NW-FAX Reception function, touch the “On” key. If the optional Printer/  
Scanner Kit is not installed, go to the next step.  
(Inch)  
2. Touch the “Box” key. F-Code Confidential Box registration is now  
possible.  
3. Touch the “Subaddress confi. box” [“Subaddr. confid. box”] key.  
(Metric)  
(Inch)  
(Metric)  
8. Touch the “Confirm” key.  
The message display will return to the same screen as was  
displayed in step 4. If you want to continue registering other  
F-Code Confidential Boxes, repeat steps 4 through 8. Once you  
are finished registering F-Code Confidential Boxes, press the  
Reset key.  
4-10  
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Section 4 Other Features of this Fax  
4. Touch the “Confirm” key.  
(2) Modifying and Deleting F-Code  
Confidential Boxes  
Perform the following procedure when you want to modify the  
registered subaddress or F-Code password for an F-Code  
Confidential Box, as well as when you want to completely delete one  
of those boxes.  
(Inch)  
* In order to modify the contents of or completely delete an F-Code  
Confidential Box, it is necessary to enter the corresponding F-Code  
password during the procedure.  
* You CANNOT delete an F-Code Confidential Box which still contains  
received documents.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
(Metric)  
1. Perform steps 1 through 3 of “(1) Registering F-Code Confidential  
Boxes” on page 4-10.  
5. If you want to completely delete the F-Code Confidential Box, touch  
the “Delete” key and go to the next step. If you want to modifiy the  
information for that F-Code Confidential Box, touch the “Change  
contents” key and go to step 7.  
2. Touch the key which displays the subaddress for the F-Code  
Confidential Box you want to modify or delete.  
(Inch)  
> Deleting an F-Code Confidential Box  
6. Touch the “Yes” key. The message display will return to the same  
screen as was displayed in step 2. If you are finished deleting F-  
Code Confidential Boxes , press the Reset key.  
> Modifying information  
(Metric)  
7. Modify the imformation under either or both settings as desired.  
(To modify information, refer to the corresponding step under  
“(1) Registering F-Code Confidential Boxes” on page 4-10.)  
8. Touch the “Confirm” key.  
The message display will return to the same screen as was  
displayed in setp 2. If you are finished F-Code Confidential Boxes,  
press the Reset key.  
3. Enter the F-Code password (4-digits) for that F-Code Confidential  
Box.  
4-11  
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Section 4 Other Features of this Fax  
2. Use the keypad to enter the destination party's fax number.  
* You can also enter the fax number using one-touch keys that  
have been designated for F-Code Based Communication as well.  
If you do use such a one-touch key, press the Start key and the  
transmission operation will begin automatically.  
(3) F-Code Based Confidential  
Transmission  
It is necessary for you to perform the following procedure in order to  
transmit documents to an F-Code Confidential Box that is registered  
in the destination party's fax machine.  
* If you designate a time for the transmission to begin, the Direct Feed  
Transmission mode will not be available.  
(Inch)  
<Conditions>  
ꢀ You (the transmitting party) must...  
know, in advance, the number (in this fax, a 4-digit number  
called the “subaddress”) that corresponds to the desired box  
(in this fax, called the “F-Code Confidential Box”) in the  
receiving party's fax and enter that, AND the related F-Code  
password, during the transmission procedure.  
(Metric)  
ꢀ The receiving party must...  
have a facsimile that has the same F-Code Based  
Confidential Communication capabilities as your fax  
machine. In addition, they must register, in advance, the  
corresponding box (in this fax, called the “F-Code  
Confidential Box”) in their fax, inform you (the transmitting  
party) of the registered number (in this fax, a 4-digit number  
called the “subaddress”) for that box, and enter that number  
and the corresponding password during the procedure to  
print out the received documents. (Refer to “(4) Printing Out  
Documents from an F-Code Confidential Box” on page 4-13.)  
3. Touch the “Subadd.” key.  
4. Touch the “On” key.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
(Inch)  
1. Set the documents you want to transmit.  
(Metric)  
4-12  
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Section 4 Other Features of this Fax  
5. Use the keypad to enter the appropriate subaddress.  
* This subaddress is required during an F-Code Based  
Communication in order to designate the box in the destination  
party's fax. It can be up to 20 digits in length and can include any  
combination of the numerals 0 - 9 and the symbols “*” and “#”.  
* You can use the “r” and/or “R” keys to move the cursor to a  
desired location, and you can clear the entered number by  
touching the “Delete” key.  
(4) Printing Out Documents from an F-Code  
Confidential Box  
Perform the following procedure to print out documents that have  
been received into your F-Code Confidential Box. If the documents  
are printed out correctly, the data will be deleted from that box.  
If you are using an F-Code Confidential Box for F-Code Based  
Bulletin Board Transmission and you want to delete that data, simply  
print the documents out and the data will be deleted from that box.  
* If you registered “0000” as the F-Code password for your F-Code  
Confidential Box, it is not necessary to enter a password just to print  
out documents from that box.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
6. Touch the “Password” key.  
1. Touch the “Application” key. The Application screen will appear.  
7. If necessary, use the keypad to enter the predetermined F-Code  
password.  
(Inch)  
* The password can be up to 20 digits in length and can include  
any combination of the numerals 0 - 9 and the symbols “*” and  
“#”.  
* This password is not required if you agree in advance with the  
destination party not to use one.  
(Metric)  
8. Touch the “Close” key.  
The message display will return to the same screen as was  
displayed in step 2. You can now change any transmission settings  
that you want or set the time for the transmission to begin.  
2. Touch the “Print data in box” [“Sub.conf. box output”] key.  
(Inch)  
9. Press the Start key. The transmission operation will begin.  
(Metric)  
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Section 4 Other Features of this Fax  
3. Touch the key that corresponds to the desired F-Code Confidential  
Box if it is highlighted. If the key is not highlighted, there are no  
documents in that box.  
2. Touch the “Subad conf box list” key.  
* If you registered “0000” as the F-Code password, go to the next  
step. If you registered any other password, proceed directly to  
step 5.  
(Inch)  
4. Touch the “Yes” key. The documents that are in that F-Code  
Confidential Box will be printed out.  
5. Use the keypad to enter the F-Code password (4 digits) that  
corresponds to that F-Code Confidential Box.  
(Metric)  
(Inch)  
3. To print out an F-Code Confidential Box List, touch the “Yes” key.  
An F-Code Confidential Box List will be printed out.  
(Metric)  
(6) Entering Documents into an F-Code  
Confidential Box  
Perform the following procedure when you want to enter documents  
into your F-Code Confidential Box for transmission under the F-Code  
Based Bulletin Board function. Using this procedure, you can add new  
documents to those currently in your F-Code Confidential Box, and  
you can also delete all of the documents currently in that box and  
replace them with new documents.  
6. Touch the “Confirm” key.  
The documents that are in that F-Code Confidential Box will be  
printed out.  
* If you want to delete the data for documents stored in an F-Code  
Confidential Box, simply print out those documents.  
(Refer to “(4) Printing Out Documents from an F-Code Confidential  
Box” on page 4-13.)  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
(5) Printing Out an F-Code Confidential  
Box List  
Print out this list in order to check the information in each F-Code  
Confidential Box as well as data regarding the existence of  
documents in each respective box.  
* If there are no F-Code Confidential Boxes registered in this fax, an  
F-Code Confidential Box List will not be printed out.  
1. Set the documents you want to transmit.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Touch the “Print Report” key. The Report Selection screen will  
appear.  
(Inch)  
(Metric)  
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Section 4 Other Features of this Fax  
2. Touch the “Application” key. The Application screen will appear.  
(7) F-Code Based Bulletin Board Reception  
F-Code Based Bulletin Board Communication involves fax  
communication that uses an F-Code Box (in this fax, called an  
“F-Code Confidential Box”) that is registered in memory in the  
transmitting fax machine and that works like a Bulletin Board server,  
allowing the same documents to be made available and transmitted  
to an unlimited number of receiving parties.  
(Inch)  
The transmitting party registers, in advance, an F-Code Box in the  
their fax, and enters the documents to be transmitted into that box.  
Until the data for those documents is deleted, the documents will  
remain in that box for transmission any time they are requested with  
the correct subaddress and F-Code password.  
(Metric)  
Each receiving party can then simply perform the appropriate Polling  
Reception procedure and retrieve the documents from that box using  
the corresponding subaddress and F-Code password to designate  
and access that F-Code Confidential Box.  
Using certain codes (called the “subaddress” and “F-Code password”  
in this fax) – the base of a protocol that has been adopted for use with  
facsimiles made by other manufacturers as well – communication is  
possible with other facsimiles even if they are not one of our models,  
as long as they have the corresponding F-Code Based Bulletin Board  
Communication capabilities.  
3. Touch the “Scan orig. to box” key.  
(Inch)  
Restriction: It is necessary that the other fax machine has the same  
F-Code Based Bulletin Board Communication capabilities as your fax  
machine. However, depending upon the fax machine, there is a  
possibility that they may not be able to enter documents in their box  
or may not be able to perform Polling Reception, so both the  
transmitting party and the receiving party should check in advance  
whether the appropriate conditions are met.  
(Metric)  
(For example, even if you are going to transmit documents with this  
fax and you enter documents into your F-Code Confidential Box, the  
receiving party's fax must have Polling Reception capabilities or  
Bulletin Board Communication will not be possible.)  
<Conditions>  
ꢀ The transmitting party must...  
register a corresponding box (F-Code Confidential Box) and  
store the documents to be transmitted in that box. They must  
then inform the receiving party of the registered box number  
(a 4-digit subaddress in this fax) and password (called the  
F-Code password in this fax) for that F-Code Confidential  
Box. (Refer to “(6) Entering Documents into an F-Code  
Confidential Box” on page 4-14.)  
4. Touch the key which displays the subaddress for the F-Code  
Confidential Box you want to enter documents into.  
If you want simply to add documents to those already in memory,  
or you want to delete all of the documents currently in memory and  
replace them with new documents, go to the next step.  
If you are entering documents for this Confidential Transmission for  
the first time, go directly to step 7.  
ꢀ You (the receiving party) must...  
enter – during the procedure for the Polling Reception – the  
box number (a 4-digit subaddress in this fax) and password (a  
4-digit F-Code password in this fax) that corresponds to the  
box (F-Code Confidential Box) that the transmitting party  
registered in their fax. Thus, this information must be known  
in advance.  
5. If you want to add documents, touch the “Add” key. If you want to  
replace the documents, touch the “Overwrite” key.  
6. Touch the “Confirm” key.  
7. Select any related transmission settings that you want to use.  
* If you are using duplex (2-sided) documents, touch the “Duplex  
TX” key. Refer to “Duplex Transmission” on page 2-1 for setting  
procedures.  
8. Press the Start key. The documents will be scanned into memory.  
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Section 4 Other Features of this Fax  
1. Touch the “Application” key. The Application screen will appear.  
6. Use the keypad to enter the appropriate subaddress.  
* This subaddress is required during an F-Code Based  
Communication in order to designate the box in the destination  
party's fax. It can be up to 20 digits in length and can include any  
combination of the numerals 0 - 9 and the symbols “*” and “#”.  
* You can use the “r” and/or “R” keys to move the cursor to a  
desired location, and you can clear the entered number by  
touching the “Delete” key.  
(Inch)  
7. Touch the “Password” key.  
(Metric)  
8. If necessary, use the keypad to enter the predetermined F-Code  
password.  
* The password can be up to 20 digits in length and can include  
any combination of the numerals 0 - 9 and the symbols “*” and  
“#”.  
* This password is not required if you agree in advance with the  
destination party not to use one.  
2. Touch the “RX Polling” key.  
(Inch)  
9. Touch the “Close” key.  
The message display will return to the same screen as was  
displayed in step 3. You can now change any transmission settings  
that you want or set the time for the transmission to begin. You can  
additionally select another transmitting fax to receive documents  
from.  
(Metric)  
10. Press the Start key. The reception operation will begin.  
3. Use the keypad to enter the fax number of the transmitting party.  
* You can also enter the fax number using one-touch keys that  
have been designated for F-Code Based Communication as well.  
If you do use such a one-touch key, press the Start key and the  
reception operation will begin automatically.  
4. Touch the “Subadd.” key.  
5. Touch the “On” key.  
(Inch)  
(Metric)  
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Section 4 Other Features of this Fax  
F-Code Based Relay Broadcast Communication  
F-Code Based Relay Broadcast Communication involves  
the transmission of documents to multiple, long distance  
destinations by transmitting the documents through a  
relay station, generally located between the initial  
transmitting station and the final destinations.  
This function can help you to reduce telephone costs if,  
for example, the documents are transmitted from the  
initial transmitting station to the relay station through an  
international connection and are then transmitted from the  
relay station to the multiple final destinations through a  
local (domestic) connection.  
* The fax machine acting as the relay station must have  
an F-Code Relay Box registered in advance. (Refer to  
“(1) Registering F-Code Relay Boxes”.)  
Initial transmitting  
station  
Relay station  
The content of such a box can be verified by printing out  
an F-Code Relay Box List. (Refer to “(4) Printing Out an  
F-Code Relay Box List” on page 4-20.)  
* Refer to “(3) F-Code Based Relay Broadcast Transmission” on page 4-19 for the procedure on acting as  
Final destination  
the initial transmitting station and sending documents through a relay station.  
2. Touch the “Box” key. F-Code Relay Box registration is now  
possible.  
(1) Registering F-Code Relay Boxes  
Perform the following procedure to register a new F-Code Relay Box.  
* You can register up to 15 F-Code Relay Boxes in this fax machine.  
3. Touch the “Subaddress relay box” key.  
(Inch)  
<Caution>  
When registering the subaddress for an F-Code Relay Box,  
you must use a different number than all of the box numbers  
used for the Encryption Boxes and all of subaddresses that  
have already been registered for F-Code Confidential Boxes.  
* If, for any reason, you lose reference to the F-Code  
password that you register here, you will not be able to  
delete that box. Therefore, you should exercise DUE  
CAUTION in the management of the F-Code password.  
(Metric)  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
4. Touch an unregistered key.  
* The subaddress will be displayed for all keys that have already  
been registered.  
(Inch)  
1. Touch the “Register” [“Registration”] key. The Registration Select  
screen will appear.  
(Inch)  
(Metric)  
(Metric)  
5. Use the keypad to enter the subaddress 4-digit that you want to  
use for this F-Code Relay Box.  
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Section 4 Other Features of this Fax  
6. Touch the “Password” key and enter the 4-digit F-Code password  
that you want to use for this F-Code Relay Box.  
* The password can include any combination of the numerals 0 - 9  
and the symbols “*” and “#”.  
12. Enter the fax number of the initial transmitting station.  
* You can use the keypad and one-touch keys to enter the fax  
number.  
13. Touch the “Finish dest. Set” [“Dest. set”] key.  
7. Touch the “Next” key.  
14. Check the registered information.  
Each item can be modified.  
8. Repeat steps 1 and 2 below until all of the final destination fax  
numbers are registered. (Max. 300 destinations)  
1 Enter the fax number of a final destination.  
* You can use the keypad, abbreviated numbers, one-touch  
keys and group dial keys to enter the fax number. Chain dial  
keys can be used as well.  
2 If you entered the fax number with the keypad, touch the “Next  
destinat.” [“Next dest.”] key.  
15. Touch the “OK” key. The message display will return to the same  
screen as was displayed in step 4. If you want to continue  
registering other F-Code Relay Boxes, repeat steps 4 through 15.  
Once you are finished registering F-Code Relay Boxes, press the  
Reset key.  
(Inch)  
(2) Modifying and Deleting F-Code Relay  
Boxes  
Perform the following procedure when you want to add or delete final  
destinations or change other information registered under any F-Code  
Relay Box, as well as when you want to completely delete one of  
those boxes.  
(Metric)  
* In order to modify the contents of or completely delete an F-Code  
Relay Box, it is necessary to enter the corresponding F-Code  
password during the procedure.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
9. Touch the “Finish dest. Set” [“Dest. set”] key.  
1. Perform steps 1 through 3 of “(1) Registering F-Code Relay Boxes”  
on page 4-17.  
(Inch)  
2. Touch the key which displays the subaddress for the F-Code Relay  
Box you want to modify or delete.  
(Inch)  
(Metric)  
(Metric)  
10. Select whether or not you want the received documents to be  
printed out at your fax (touch the “On” key to have them printed  
and the “Off” key to stop print out), and whether or not you want  
send a Transmission Report regarding the results of the final  
transmissions to the initial transmitting station (touch the “On” key  
to send a report and the “Off” key to not send a report.).  
3. Enter the F-Code password (4-digits) for that F-Code Relay Box.  
11. Touch the “Next” key.  
If you selected to send a Transmission Report to the initial  
transmitting station, go to the next step. If you selected NOT to  
send a report, proceed directly to step 14.  
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Section 4 Other Features of this Fax  
4. Touch the “Confirm” key.  
<Conditions>  
ꢀ In the initial transmitting station...  
(Inch)  
As it is necessary to enter, exactly as it is registered in the  
relay station's fax, the number (the 4-digit “subaddress” in  
this fax) of the box (called the “F-Code Relay Box” in this fax)  
that will receive the documents, as well as its corresponding  
F-Code password, be sure to verify that information in  
advance.  
* The fax number of each relay station can be entered with  
the keypad or using one-touch keys that have been  
designated for F-Code Based Communication. If you use  
the keypad it will be necessary to enter the corresponding  
subaddress during the set-up procedure.  
(Metric)  
* The final destinations must be registered in advance under  
the corresponding F-Code Relay Box in the relay station  
fax.  
ꢀ In the relay station...  
5. If you want to completely delete the F-Code Relay Box, touch the  
“Delete” key and go to the next step. If you want to modifiy the  
information for that F-Code Relay Box, touch the “Change  
contents” key and go to step 7.  
The box (called the “F-Code Relay Box” in this fax) that will  
receive the documents must be registered in advance and  
the initial transmitting party must be informed of the number  
(the 4-digit “subaddress” in this fax) of that box. (Refer to  
“(1) Registering F-Code Relay Boxes” on page 4-17.)  
* If, during registration of the F-Code Relay Box, the fax  
numbers of all of the final destinations that the received  
documents will be transmitted to are entered using one-  
touch keys, this fax is capable of automatically transmitting  
the same documents to up to 300 different final  
destinations in a single operation.  
> Deleting an F-Code Relay Box  
6. Touch the “Yes” key. The message display will return to the same  
screen as was displayed in step 2. If you are finished deleting F-  
Code Relay Boxes , press the Reset key.  
> Modifying information  
7. Modify the imformation under either or both settings as desired.  
(To modify information, refer to the corresponding step under  
“(1) Registering F-Code Relay Boxes” on page 4-17.)  
1. Set the documents you want to transmit.  
8. Touch the “Confirm” key.  
The message display will return to the same screen as was  
displayed in setp 2. If you are finished F-Code Relay Boxes, press  
the Reset key.  
(3) F-Code Based Relay Broadcast  
Transmission  
Perform this procedure when you want to act as the initial transmitting  
station and send documents, first to an F-Code Relay Box that is  
registered in a relay station, and then from that relay station onward  
to its final destination.  
2. Use the keypad to enter the fax number of a relay station.  
* You can also enter the fax number using one-touch keys that  
have been designated for F-Code Based Communication as well.  
If you do use such a one-touch key, press the Start key and the  
transmission operation will begin automatically.  
<Restrictions>  
ꢀ It is necessary that the other fax machine has the same  
F-Code Based Relay Broadcast Communication capabilities  
as your fax machine. However, depending upon the  
machine, there is a possibility that only transmission or only  
reception under the F-Code protocol is available, so both the  
initial transmitting party and the party acting as the relay  
station should check in advance whether the appropriate  
conditions are met.  
(Inch)  
ꢀ The subaddress that is required when this fax is acting as  
the initial transmitting station can be up to 20 digits in length,  
but the number of digits acceptable in the destination fax  
may differ. Check with the relay station and make sure that  
you register a subaddress that is within the number of digits  
that is acceptable to the other party's fax machine.  
(Metric)  
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Section 4 Other Features of this Fax  
3. Touch the “Subadd.” key.  
(4) Printing Out an F-Code Relay Box List  
Print out this list in order to check the information registered for each  
4. Touch the “On” key.  
F-Code Relay Box.  
* If there are no F-Code Relay Boxes registered in this fax, an F-Code  
Relay Box List will not be printed out.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
(Inch)  
1. Touch the “Print Report” key. The Report Selection screen will  
(Metric)  
appear.  
(Inch)  
5. Use the keypad to enter the appropriate subaddress.  
* This subaddress is required during an F-Code Based  
Communication in order to designate the box in the destination  
party's fax. It can be up to 20 digits in length and can include any  
combination of the numerals 0 - 9.  
(Metric)  
* You can use the “r” and/or “R” keys to move the cursor to a  
desired location, and you can clear the entered number by  
touching the “Delete” key.  
6. Touch the “Password” key.  
2. Touch the “Subad. rel box list” key.  
7. If necessary, use the keypad to enter the predetermined F-Code  
password.  
(Inch)  
* The password can be up to 20 digits in length and can include  
any combination of the numerals 0 - 9 and the symbols “*” and  
“#”.  
* This password is not required if you agree in advance with the  
destination party not to use one.  
(Metric)  
8. Touch the “Close” key.  
The message display will return to the same screen as was  
displayed in step 2. You can now change any transmission settings  
that you want or set the time for the transmission to begin.  
9. Press the Start key. The transmission operation will begin.  
3. To print out an F-Code Relay Box List, touch the “Yes” key. An  
F-Code Relay Box List will be printed out.  
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Section 4 Other Features of this Fax  
Fax Forwarding  
Fax Forwarding allows documents received during designated  
hours to be saved into memory and automatically forwarded to  
another fax number that is registered in advance. In order to  
use Fax Forwarding, the destination and designated hours  
must be registered here and it is additionally necessary to turn  
Fax Forwarding ON in advance.  
* If the Fax Forwarding operation is not successful, the received  
documents will be printed out at your fax and then deleted from  
your fax machine's memory.  
* With different types of communications such as Encrypted  
Communication, etc., Fax Forwarding may not be available  
depending on the type of communication.  
4. Touch the “Finish dest. Set” [“Dest. set”] key.  
(1) Registering  
The following procedure must be performed when registering Fax  
(Inch)  
Forwarding information for the first time.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Touch the “Register” [“Registration”] key. The Registration Select  
screen will appear.  
(Metric)  
(Inch)  
5. Select whether or not you want the received documents to be  
printed out at your fax. Touch the “On” key to have them printed  
and the “Off” key to stop print out.  
(Metric)  
6. Select whether or not you want to designate a time for the Fax  
Forwarding operation to begin and end. To set the time, touch the  
“Delayed TX” key and go to the next step.  
If you do not want to designate a time for the operation to begin  
and end, touch the “All Day” key and go to step 9. If you select “All  
Day”, the Fax Forwarding operation will continue indefinitely,  
2. Touch the “Fax Forwarding” key.  
regardless of the time of the day.  
3. Enter the fax number of the destination fax.  
* You can enter the fax number using the keypad, abbreviated  
numbers or one-touch keys. Chain dial keys can be used as well.  
* If you want to use F-Code Based Communication to forward the  
fax, you must enter the fax number with the keypad. In this case,  
touch the “Subadd.” key and then enter the appropriate  
subaddress and F-Code password (if necessary). You can also  
use a one-touch key that is already designated for F-Code Based  
Communication.  
> Designating the time for Fax Forwarding to begin and end  
7. Use the keypad to enter the desired time for Fax Forwarding to  
begin.  
* If you want to change the entered time, use the “r” and/or “R”  
keys to move the cursor to the desired location.  
(Inch)  
(Metric)  
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Section 4 Other Features of this Fax  
8. Touch the “Shut-off Time” key and use the keypad to enter the  
desired time for Fax Forwarding to end.  
(3) Turning Fax Forwarding ON/OFF  
In order to use Fax Forwarding, it is necessary to turn it ON in  
advance.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
9. Touch the “Next” key. The currently registered information will be  
displayed.  
1. Press the Default key. The Default Setting screen will appear.  
10. Check that information and touch the key that corresponds to any  
item that you want to modify.  
(Inch)  
11. Touch the “OK” key.  
The message display will return to the same screen as was  
displayed in step 2. If you are finished making settings, press the  
Reset key.  
(Metric)  
(2) Modifying Registered Information  
Perform the following procedure in order to modify information already  
registered for Fax Forwarding.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Touch the “Register” [“Registration”] key. The Registration Select  
screen will appear.  
2. Touch the “Fax default” key.  
(Inch)  
3. Touch the “M” cursor key until “Fax forwarding” is highlighted.  
4. Touch the “Change #” key.  
(Metric)  
(Inch)  
(Metric)  
2. Touch the “Fax Forwarding” key. The currently registered  
information will be displayed.  
3. Check that information and touch the key that corresponds to any  
item that you want to modify. Refer to “(1) Registering” on page 4-  
21 in order to modify that information.  
5. To turn Fax Forwarding ON, touch the “ON” key.  
4. Once you are finished modifying information, touch the “OK” key.  
The message display will return to the same screen as was  
displayed in step 2. If you are finished making settings, press the  
Reset key.  
6. Touch the “Close” key.  
If you are finished making settings, press the Reset key.  
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Section 4 Other Features of this Fax  
Group Dial Keys  
If you register multiple destinations under a speed-dial key in advance, that key will then function as a group dial key and you will be  
able to dial all those number with the touch of a key.  
* Group dial keys can be used for entering the other party's fax numbers during a number of the various functions of this fax such as  
Broadcast Transmission, etc..  
* You CANNOT use group dial keys in combination with chain dial keys.  
3. Touch an unregistered speed-dial key on the touch panel.  
(1) Registering  
* If there are no unregistered speed-dial keys displayed, use the  
“M” and/or “L” cursor keys to switch to a screen that displays an  
unregistered key.  
* A maximum of 50 speed-dial keys can be registered as group dial  
keys (or program keys).  
* The abbreviated number for the speed-dial key that you press  
(001 - 600) will automatically become the abbreviated number for  
the destination fax numbers registered under that group dial key.  
* If you register a group name for each group dial key, you will be able  
to use the address book to search for the related fax numbers.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
4. Touch the “Group” key.  
5. Enter the other party's fax numbers.  
* You can enter the fax numbers using the keypad, abbreviated  
numbers, one-touch keys or the address book. Chain dial keys  
can be used as well.  
* If you want to enter multiple fax numbers with the keypad, touch  
the “Next destinat.” [“Next dest.”] key after each fax number.  
1. Touch the “Register” [“Registration”] key. The Registration Select  
screen will appear.  
(Inch)  
(Inch)  
(Metric)  
(Metric)  
2. Touch the “Dial” key. The touch panel will switch to dial registration.  
6. Touch the “Finish dest. Set” [“Dest. set”] key.  
(Inch)  
7. Enter the desired group name. (Maximum 20 characters)  
* In order to enter characters, refer to “Entering Characters” on  
page 1-23.)  
(Metric)  
8. Check the currently registered information and touch the key that  
corresponds to any item that you want to modify.  
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Section 4 Other Features of this Fax  
9. Touch the “OK” key.  
> Modifying registered information  
The message display will return to the same screen as was  
displayed in step 3.  
If you want to continue registering other group dial keys, repeat  
steps 3 through 9. If you are finished registering group dial keys,  
press the Reset key.  
6. If you want to modify the abbreviated number (the displayed  
number of the speed-dial key under which the group dial key is  
registered), touch the “Abbr. #” key. If you want to modify any other  
basic information, touch the key that corresponds to that  
information. (To modify information, refer to the corresponding step  
under “(1) Registering” on page 4-23.)  
(2) Modifying and Deleting  
7. Enter the abbreviated number of an unregistered speed-dial key  
(001 - 600).  
1. Touch the “Register” [“Registration”] key. The Registration Select  
* Once a 3-digit number is entered, that number may be changed  
using the “+” and “-” keys.  
screen will appear.  
2. Touch the “Dial” key.  
(Inch)  
3. Touch the speed-dial key (group dial key) containing the  
information you want to modify or delete.  
* If that key is not displayed, use the “M” and/or “L” cursor keys to  
switch to the screen that displays the key that you want.  
(Metric)  
(Inch)  
(Metric)  
8. Touch the “Close” key.  
9. Once you are finished modifying all of the items that you want,  
touch the “OK” key.  
The message display will return to the same screen as was  
displayed in step 3.  
If you want to continue modifying other group dial keys, repeat  
steps 3 through 9. If you are finished deleting group dial keys,  
press the Reset key.  
4. If you want to delete the registered one-touch key, touch the  
“Delete” key and then go to the next step. If you want to modify the  
registered information, touch the “Change contents” key and then  
go directly to step 6.  
> Deleting a group dial key  
5. Touch the “Yes” key.  
The message display will return to the same screen as was  
displayed in step 3.  
If you want to continue deleting other group dial keys, repeat steps  
3 through 5. If you are finished deleting group dial keys, press the  
Reset key.  
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Section 4 Other Features of this Fax  
(4) Printing Out a Group Dial List  
Print out this list in order to check the contents of group dial keys  
currently registered in this fax, such as the registered fax numbers  
and the group name.  
(3) Dialing  
* You CANNOT use group dial keys in combination with chain dial  
keys.  
* You can use group dial keys not only for standard transmission, but  
also for such operations as Broadcast Transmission and Polling  
Reception.  
* If there are no group dial keys registered in this fax, a Group Dial  
List will not be printed out.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. If the operation involves the transmission of documents, set the  
documents you want to transmit.  
1. Touch the “Print Report” key. The Report Select screen will appear.  
(Inch)  
2. If you want to change the transmission conditions, such as the  
resolution and contrast, touch the “TX setting” key. If you do NOT  
want to change the current conditions, go directly to step 5.  
(Metric)  
3. Touch the key that corresponds to the desired item and change the  
information as desired. (To change each transmission condition,  
refer to pages 1-16 and 1-17.)  
2. Touch the “Group dial List” key.  
4. Once you are finished changing transmission conditions, touch the  
“One touch destinat.” key.  
(Inch)  
5. Touch the group dial key under which the desired fax numbers are  
registered.  
(Inch)  
(Metric)  
(Metric)  
3. To print out a Group Dial List, touch the “Yes” key. A Group Dial List  
will be printed out.  
6. Press the Start key.  
The transmission operation will begin automatically.  
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Section 4 Other Features of this Fax  
Program Keys  
The operational procedures for various types of communication, such as Broadcast Transmission, Polling reception, etc., can be  
registered under a speed-dial key that will then function as a program key for one-touch operation. It is also possible to use the timer  
function, etc., when registering a program key.  
4. Touch the “Program” key.  
(1) Registering  
* A maximum of 50 speed-dial keys can be registered as program  
(Inch)  
keys (or group dial keys).  
* The abbreviated number for the speed-dial key that you press  
(001 - 600) will automatically become the abbreviated number for  
the destination fax numbers registered under that program key.  
* If you register a program name for each program key, you will be  
able to use the address book to search for the related program.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
(Metric)  
1. Touch the “Register” [“Registration”] key. The Registration Select  
screen will appear.  
(Inch)  
5. If you do NOT want to designate a time of day for the operation to  
begin, touch the “Off” key under “Delayed TX” and go directly to  
step 7.  
6. Use the keypad to enter the desired time of day for the operation to  
begin.  
(Metric)  
* If you want to change the entered time, use the “r” and/or “R”  
keys to move the cursor to the desired location.  
7. Touch the key corresponding to the type of operation you want to  
register: “Send” or “RX Polling”.  
2. Touch the “Dial” key. The touch panel will switch to dial registration.  
8. Touch the “Next” key.  
(Inch)  
9. Enter the destination fax number.  
* You can enter the fax number using the keypad, abbreviated  
numbers, one-touch keys or the address book. Chain dial keys  
can be used as well.  
* If you want to enter multiple fax numbers with the keypad, touch  
the “Next destinat.” [“Next dest.”] key after each fax number.  
(Metric)  
(Inch)  
(Metric)  
3. Touch an unregistered speed-dial key on the touch panel.  
* If there are no unregistered speed-dial keys displayed, use the  
“M” and/or “L” cursor keys to switch to a screen that displays an  
unregistered key.  
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Section 4 Other Features of this Fax  
10. Touch the “Finish dest. Set” [“Dest. set”] key.  
4. If you want to delete the registered program key, touch the “Delete”  
key and then go to the next step. If you want to modify the  
registered information, touch the “Change contents” key and then  
go directly to step 6.  
11. Enter a name for the program. (Maximum 20 characters)  
* In order to enter characters, refer to “Entering Characters” on  
page 1-23.)  
> Deleting a program key  
5. Touch the “Yes” key.  
The message display will return to the same screen as was  
displayed in step 3.  
12. Check the currently registered information and touch the key that  
corresponds to any item that you want to modify.  
If you want to continue deleting other program keys, repeat steps 3  
through 5. If you are finished deleting program keys, press the  
Reset key.  
13. Touch the “OK” key.  
The message display will return to the same screen as was  
displayed in step 3.  
If you want to continue registering other program keys, repeat  
steps 3 through 13. If you are finished registering program keys,  
press the Reset key.  
> Modifying registered information  
6. If you want to modify the abbreviated number (the displayed  
number of the speed-dial key under which the program key is  
registered), touch the “Abbr. #” key. If you want to modify any other  
basic information, touch the key that corresponds to that  
information. (To modify information, refer to the corresponding step  
under “(1) Registering” on page 4-26.)  
(2) Modifying and Deleting  
* If you want to cancel the procedure part way through, press the  
7. Enter the abbreviated number of an unregistered speed-dial key  
(001 - 600).  
Reset key. The touch panel will return to the initial mode settings.  
* Once a 3-digit number is entered, that number may be changed  
using the “+” and “-” keys.  
1. Touch the “Register” [“Registration”] key. The Registration Select  
screen will appear.  
(Inch)  
2. Touch the “Dial” key.  
3. Touch the speed-dial key (program key) containing the information  
you want to modify or delete.  
(Metric)  
* If that key is not displayed, use the “M” and/or “L” cursor keys to  
switch to the screen that displays the key that you want.  
(Inch)  
8. Touch the “Close” key.  
(Metric)  
9. Once you are finished modifying all of the items that you want,  
touch the “OK” key.  
The message display will return to the same screen as was  
displayed in step 3.  
If you want to continue modifying other program keys, repeat steps  
3 through 9. If you are finished deleting program keys, press the  
Reset key.  
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Section 4 Other Features of this Fax  
(3) Using a Program Key  
(4) Printing Out a Program Dial List  
Print out this list in order to check the content of program keys  
1. If the operation involves the transmission of documents, set the  
documents you want to transmit. If it involves a polling reception,  
go directly to step 5.  
currently registered in this fax.  
* If there are no program keys registered in this fax, a Program Dial  
List will not be printed out.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Touch the “Print Report” key. The Report Select screen will appear.  
(Inch)  
2. If you want to change the transmission conditions, such as the  
resolution and contrast, touch the “TX setting” key. If you do NOT  
want to change the current conditions, go directly to step 5.  
3. Touch the key that corresponds to the desired item and change the  
information as desired. (To change each transmission condition,  
refer to pages 1-16 and 1-17.)  
(Metric)  
4. Once you are finished changing transmission conditions, touch the  
“One touch destinat.” key.  
2. Touch the “Program dial list” key.  
5. Touch the program key under which the desired program is  
registered.  
(Inch)  
(Inch)  
(Metric)  
(Metric)  
6. Press the Start key.  
The transmission or reception operation, as appropriate, will begin  
automatically.  
3. To print out a Program Dial List, touch the “Yes” key. A Program  
Dial List will be printed out.  
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Section 4 Other Features of this Fax  
Password Check Communication  
communications that satisfy the specific password conditions  
will be carried out and communications that do not satisfy these  
conditions will result in an error.  
* Prior to using Password Check Communication, carefully read  
“<Preparation>” and “<Conditions Required for Successful  
Communication>” below in addition to consulting with those  
party's that will have access to password privileges.  
Password Check Communication allows you to limit to and  
from whom fax communication can be accomplished but  
making it necessary to meet specific conditions regarding  
certain passwords.  
More specifically, the passwords (Permit Telephone Number  
and Permit ID) are registered in advance and Password Check  
Communication is turned ON. No special settings are required  
during the operation to transmit or receive faxes. When actual  
transmission or reception of documents begins,  
1. Touch the “Register” [“Registration”] key. The Registration Select  
screen will appear.  
<Preparation>  
* You must register the desired password (Permit Telephone  
Number and/or Permit ID) in your fax in advance.  
* The other party must register its self-station fax number or  
self-station ID in advance.  
* In order to use Password Check Communication, it is  
necessary to turn it ON in advance. Refer to “(5) Turning  
Password Check Communication ON/OFF” on page 4-32.  
(Inch)  
(Metric)  
<Conditions Required for Successful Communication>  
• The Permit Telephone Number registered in your fax must  
match the self-station fax number registered in the other  
party's fax.  
• The Permit ID registered in your fax must match the self-  
station ID registered in the other party's fax.  
• When you are transmitting documents and the other party's  
fax number is dialed with a one-touch key, the last 4 digits of  
the registered number must match the last 4 digits of the  
other party's self-station fax number (not applicable with  
Manual Fax Transmission).  
2. Touch the “Password check” key.  
• When you are receiving documents, the last 4 digits of a fax  
number registered under one of your one-touch keys must  
match the 4 digits of the transmitting party's self-station fax  
number.  
3. Touch the “Permit Tel No.” [“Permit tel. nr.”] key.  
(Inch)  
(1) Registering Permit Telephone Numbers  
* You can register up to 5 numbers as Permit Telephone Numbers in  
this fax.  
(Metric)  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
4. Touch an unregistered key.  
* The information will be displayed for all keys that have already  
been registered.  
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Section 4 Other Features of this Fax  
5. Use the keypad to enter the desired Permit Telephone Number.  
(Maximum 20 digits)  
* You can use the “r” and/or “R” keys to move the cursor to a  
desired location, and you can clear the entered number by  
touching the “Delete” key.  
3. If you want to delete the registered Permit Telephone Number,  
touch the “Delete” key and then go to the next step. If you want to  
modify the registered information, touch the “Change contents” key  
and then go directly to step 5.  
> Deleting a Permit Telephone Number  
4. Touch the “Yes” key.  
(Inch)  
The message display will return to the same screen as was  
displayed in step 2. If you are finished deleting Permit Telephone  
Numbers, press the Reset key.  
> Modifying information  
5. Press the Stop/Clear key to delete the old number and then enter  
the new Permit Telephone Number, or use the “r” and/or “R” keys  
to move the cursor to a desired location and reenter the number as  
desired. Touching the “Delete” key will delete the number directly  
above the cursor.  
(Metric)  
(Inch)  
6. Touch the “OK” key.  
The message display will return to the same screen as was  
displayed in step 4. If you want to continue registering other Permit  
Telephone Numbers, repeat steps 4 through 6. If you are finished  
registering Permit Telephone Numbers, press the Reset key.  
(Metric)  
(2) Modifying and Deleting Permit  
Telephone Numbers  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
6. Touch the “OK” key.  
The message display will return to the same screen as was  
displayed in step 2. Once you are finished modifying and/or  
deleting Permit Telephone Numbers, press the Reset key.  
1. Perform steps 1 through 3 of “(1) Registering Permit Telephone  
Numbers” on page 4-29.  
(3) Registering Permit IDs  
* You can register up to 5 numbers as Permit IDs in this fax.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
2. Touch the key which displays the Permit Telephone Number you  
want to modify or delete.  
(Inch)  
1. Touch the “Register” [“Registration”] key. The Registration Select  
screen will appear.  
(Inch)  
(Metric)  
(Metric)  
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Section 4 Other Features of this Fax  
2. Touch the “Password check” key.  
2. Touch the key which displays the Permit ID you want to modify or  
delete.  
3. Touch the “Permit ID No.” [“Permit ID nr.”] key.  
(Inch)  
(Inch)  
(Metric)  
(Metric)  
3. If you want to delete the registered Permit ID, touch the "Delete"  
key and then go to the next step. If you want to modify the  
registered information, touch the “Change contents” key and then  
go directly to step 5.  
4. Touch an unregistered key.  
* The information will be displayed for all keys that have already  
been registered.  
> Deleting a Permit ID  
4. Touch the “Yes” key.  
5. Use the keypad to enter the desired 4-digit Permit ID.  
* If you want to change the entered number, use the “r” and/or  
“R” keys to move the cursor to the desired location.  
The message display will return to the same screen as was  
displayed in step 2. If you are finished deleting Permit IDs, press  
the Reset key.  
> Modifying information  
(Inch)  
5. Press the Stop/Clear key to delete the old number and then enter  
the new Permit ID, or use the “r” and/or “R” keys to move the  
cursor to a desired location and reenter the number as desired.  
(Inch)  
(Metric)  
(Metric)  
6. Touch the “Confirm” key.  
The message display will return to the same screen as was  
displayed in step 4. If you want to continue registering other Permit  
IDs, repeat steps 4 through 6. If you are finished registering Permit  
IDs, press the Reset key.  
6. Touch the “Confirm” key.  
The message display will return to the same screen as was  
displayed in step 2. Once you are finished modifying and/or  
deleting Permit IDs, press the Reset key.  
(4) Modifying and Deleting Permit IDs  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Perform steps 1 through 3 of “(3) Registering Permit IDs” on page  
4-30.  
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Section 4 Other Features of this Fax  
5. To turn Password Check ON for transmissions, touch the “ON” key  
under “Send”.  
(5) Turning Password Check  
Communication ON/OFF  
Turn Password Check Communication ON when you want to limit to  
and from whom fax communication can be accomplished. There are  
separate settings for controlling transmissions and receptions.  
* If there are no Permit Telephone Numbers or Permit IDs registered  
in this fax, Password Check Communication will not be possible  
even if it is turned ON here.  
6. To turn Password Check ON for receptions, touch the “ON” key  
under “Receive”.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
7. Touch the “Close” key.  
The message display will return to the same screen as was  
displayed in step 3. If you are finished making settings, press the  
Reset key.  
1. Press the Default key. The Default Setting screen will appear.  
(Inch)  
(Metric)  
2. Touch the “Fax default” key.  
3. Touch the “M” cursor key until “Password Check Comm.” is  
highlighted.  
4. Touch the “Change #” key.  
(Inch)  
(Metric)  
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Section 4 Other Features of this Fax  
Encrypted Communication  
* To accomplish Encrypted Communication, the other party's  
fax machine must be one of our models that has the same  
Encrypted Communication capabilities as your fax machine.  
* To successfully accomplish encryption, and then the  
corresponding decryption, both the transmitting and receiving  
parties must use the same 16-character Encryption Key.  
If the Encryption Keys used by both parties do not match  
EXACTLY, Encrypted Communication will not be possible.  
Therefore, it is necessary for both parties to determine, in  
advance, the Encryption Key that will be used and register it  
under a 2-digit Encryption Key ID.  
Encrypted Communication involves the encryption of  
documents prior to their transmission. In this way, third parties  
are prevented from seeing the actual documents even if they  
should be able to access the transmission itself.  
Those documents are then decrypted and printed out in their  
original form only after receipt by the receiving party, making  
this function extremely beneficial for sending strictly confidential  
information.  
2. Touch the “Encryption key” key.  
* If Restricted Access is turned OFF, go to the next step.  
If Restricted Access is turned ON, proceed directly to step 4.  
(1) Registering Encryption Keys  
The Encryption Key to be used must be selected by the transmitting  
party during the registration of the corresponding one-touch key which  
is to be designated for Encrypted Transmission, and by the receiving  
party during registration of the corresponding Encryption Box.  
Each Encryption Key contains 16 characters that can include any  
combination of the numerals 0 - 9 and the letters A - F. This key will  
then be registered under a 2-digit “Encryption Key ID” from 01 - 20.  
* You can register up to 20 Encryption Keys in this fax.  
* If Restricted Access is turned ON, it is necessary to enter the  
currently registered management password before you can register  
Encryption Keys.  
3. Use the keypad to enter the currently registered management  
password (4 digits).  
* If the password that you entered matches the registered one, the  
message display will change.  
* You can also modify a registered Encryption Key by following the  
procedure below.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
(Inch)  
1. Touch the “Register” [“Registration”] key. The Registration Select  
screen will appear.  
(Metric)  
(Inch)  
(Metric)  
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Section 4 Other Features of this Fax  
4. Touch an unregistered key.  
* The information will be displayed for all keys that have already  
been registered.  
2. Touch the key which displays the Encryption Key you want to  
modify or delete.  
(Inch)  
5. Use the numerals (0 - 9) and the English alphabet (A - Z) that is  
shown on the touch panel to create the desired 16-character  
Encryption Key.  
* If you want to change the entered key, use the “r” and/or “R”  
keys to move the cursor to the desired location.  
(Inch)  
(Metric)  
(Metric)  
3. If you want to delete the registered Encryption Key, touch the  
“Delete” key and then go to the next step. If you want to modify the  
registered information, touch the “Change contents” key and then  
go directly to step 5.  
> Deleting an Encryption Key  
4. Touch the “Yes” key.  
The message display will return to the same screen as was  
displayed in step 2. If you are finished deleting Encryption Keys,  
press the Reset key.  
<Understanding the Encryption Key and key ID>  
Each Encryption Key is registered under an “Encryption Key  
ID” (a 2-digit number from “01” to “20”). When you want to  
designate an Encryption Key for a certain communication, it is  
this 2-digit number that you must enter.  
* In order to receive document successfully, while it is abso-  
lutely necessary that the Encryption Key used by the  
transmitting party matches the Encryption Key that is  
registered for the corresponding Encryption Box in the  
receiving party's fax, it is not necessary that the key IDs  
match.  
> Modifying information  
5. Press the Stop/Clear key to delete the old key and then enter the  
new Encryption Key, or use the “r” and/or “R” keys to move the  
cursor to a desired location and reenter the Encryption Key as  
desired.  
For example, if the transmitting party initiates an Encrypted  
Transmission using an Encryption Key of  
(Inch)  
ABFE468C2569D341 that is registered under key ID “18”,  
and the receiving party has registered the same Encryption  
Key, but it is registered under key ID “09”, as long as the  
receiving party has registered key ID “09” for the Encryption  
Box that will receive the encrypted documents, the 2  
Encryption Keys will match so reception and correct print out  
will be successful.  
(Metric)  
6. Touch the “OK” key.  
The message display will return to the same screen as was  
displayed in step 4. If you want to continue registering other  
Encryption Keys, repeat steps 4 through 6. If you are finished  
registering Encryption Keys, press the Reset key.  
6. Touch the “OK” key.  
The message display will return to the same screen as was  
displayed in step 2. Once you are finished modifying and/or  
deleting Encryption Keys, press the Reset key.  
(2) Modifying and Deleting Encryption Keys  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Perform steps 1 through 3 of “(1) Registering Encryption Keys” on  
page 4-33.  
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Section 4 Other Features of this Fax  
4. Touch an unregistered key.  
* The box number will be displayed for all keys that have already  
been registered.  
(3) Registering Encryption Boxes  
An Encryption Box must be registered in your fax machine in order to  
receive an Encryption Communication. During that registration  
procedure, you will also need to select whether or not you want the  
received documents to be printed out immediately or not.  
(Inch)  
* You can register up to 15 Encryption Boxes in this fax machine.  
* If, for any reason, you lose reference to an Encryption Box number,  
you will not be able to modify information for the corresponding box  
nor will you be able to delete that box. Therefore, you exercise DUE  
CAUTION in the management of the Encryption Box numbers.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
(Metric)  
<Cautions>  
• The box number that you enter during the registration of any  
Encryption Box CANNOT be the same number as the  
subaddress of a registered F-Code Confidential Box or  
F-Code Relay Box.  
• If you want to have received documents automatically printed  
out from the Encryption Box immediately after reception,  
select “On” in step 8.  
5. Use the keypad to enter the 4-digit number that you want to use as  
the Encryption Box number.  
If you want to have received documents stored in the  
Encryption Box and allow print out only when the appropriate  
procedure is performed, select “Off”. In this case, since the  
only person who can print out the received documents is the  
individual who knows the corresponding Encryption Box  
number and that box's ID, confidentiality is maintained.  
6. Touch the “Box. ID” key and enter the 4-digit number that you want  
to use for the Encryption Box ID.  
* If you register “0000” as the Encryption Box ID, it will not be  
necessary to enter an ID-code when you print out documents  
from that Encryption Box.  
1. Touch the “Register” [“Registration”] key. The Registration Select  
screen will appear.  
7. Touch the “Encryption Code” [“Encr. code”] key and use the keypad  
to enter the 2-digit key ID-code (01 - 20) that corresponds to the  
Encryption Key to be used for this Encryption Box.  
(Inch)  
8. Select whether or not you want documents received into this  
Encryption Box to be automatically printed out.  
If you want to have received documents printed out immediately  
after reception, select “On”.  
If you want to allow print out only when the appropriate procedure  
is performed, select “Off”.  
(Metric)  
9. If the optional Printer/Scanner Kit is installed and you want to use  
the NW-FAX Reception function, make sure that the “On” key is  
highlighted. If the optional Printer/Scanner Kit is not installed, go to  
the next step.  
(Inch)  
2. Touch the “Box” key.  
3. Touch the “Encryption box” key.  
(Inch)  
(Metric)  
(Metric)  
10. Touch the “Confirm” key.  
The message display will return to the same screen as was  
displayed in step 4. If you want to continue registering other  
Encryption Boxes, repeat steps 4 through 10. Once you are  
finished registering Encryption Boxes, press the Reset key.  
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Section 4 Other Features of this Fax  
> Modifying registered information  
(4) Modifying and Deleting Encryption  
Boxes  
7. The currently registered information will be displayed. Refer to  
“(3) Registering Encryption Boxes” in order to modify that  
information.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
8. Touch the “Confirm” key.  
The message display will return to the same screen as was  
displayed in step 2. Once you are finished modifying and/or  
deleting Encryption Boxes, press the Reset key.  
1. Perform steps 1 through 3 of “(3) Registering Encryption Boxes” on  
page 4-35.  
2. Touch the key which displays the box number for the Encryption  
Box you want to modify or delete.  
(5) Required Operation (Transmitting party)  
(Inch)  
Encrypted Transmission is accomplished by dialing with a one-touch  
key that has been designated in advance for Encrypted Transmission.  
* Encrypted Transmission is possible to a single destination, as well  
as in combination with a Broadcast Transmission.  
* F-Code Based Communication is not available for use with  
Encrypted Communications.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
(Metric)  
1. Register the Encryption Key agreed to in advance with the  
receiving party. (Refer to “(1) Registering Encryption Keys” on  
page 4-33.)  
* If the Encryption Key has already been registered, go directly to  
step 2.  
3. Enter the Box ID (4-digits) for that Encryption Box.  
2. Register the one-touch key that will be used to dial the destination  
fax number and designate it for Encrypted Transmission.  
(Refer to “One-Touch Keys” on page 1-25.)  
4. Touch the “Confirm” key.  
* If a one-touch key has already been registered in this way, go  
directly to step 3.  
(Inch)  
3. Set the documents you want to transmit.  
(Metric)  
5. If you want to delete the registered Encryption Box, touch the  
“Delete” key and then go to the next step. If you want to modify the  
registered information, touch the “Change contents” key and then  
go directly to step 7.  
> Deleting an Encryption Box  
6. Touch the “Yes” key.  
The message display will return to the same screen as was  
displayed in step 2. Once you are finished modifying and/or  
deleting Encryption Boxes, press the Reset key.  
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Section 4 Other Features of this Fax  
4. Use the one-touch key described in step 2 to enter the destination  
fax number.  
(6) Required Operation (Receiving party)  
Perform the following procedure in order to receive and print out  
documents under Encrypted Communication.  
* F-Code Based Communication is not available for use with  
Encrypted Communications.  
(Inch)  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Register the Encryption Key agreed to in advance with the  
transmitting party. (Refer to “(1) Registering Encryption Keys” on  
page 4-33.)  
* If the Encryption Key has already been registered, go directly to  
step 2.  
(Metric)  
2. Register the Encryption Box that will be used to receive the  
encrypted documents. (Refer to “(3) Registering Encryption Boxes”  
on page 4-35.)  
* If an Encryption Box has already been registered in this way, go  
directly to step 3.  
5. Press the Start key. The transmission operation will begin.  
* If the Encryption Key ID designated for the one-touch key is no  
longer registered in this fax, an error will occur and the  
transmission will not be completed.  
3. The transmitting party will send you the encrypted documents.  
Once they are received, they are normally decrypted to their  
original form and then stored in a specified Encryption Box.  
* If the Encryption Box has been registered for manual print out of  
the documents, go to the next step.  
* If the Encryption Box has been registered for automatic print out  
of the documents, received documents will be automatically  
printed out upon reception into that box.  
4. Refer to “(7) Printing Out Documents from an Encryption Box” on  
page 4-38, and print out the received documents from the  
corresponding Encryption Box.  
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Section 4 Other Features of this Fax  
> If the Box ID is other than “0000”...  
4. Enter the Box ID (4 digits) that corresponds to that Encryption Box.  
(7) Printing Out Documents from an  
Encryption Box  
Perform the following procedure to print out documents that have  
been received into your Encryption Box. If the documents are printed  
out correctly, the data will be deleted from that box.  
(Inch)  
* If you registered “0000” as the Box ID for your Encryption Box, it is  
not necessary to enter a Box ID just to print out documents from that  
box. In this case, only the box number you enter needs to be correct  
in order to print out your documents.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
(Metric)  
1. Touch the “Application” key. The Application screen will appear.  
(Inch)  
5. Touch the “Confirm” key.  
The documents that are in that Encryption Box will be printed out.  
> If the Box ID is “0000”...  
(Metric)  
6. Touch the “Yes” key. The documents that are in that Encryption Box  
will be printed out.  
2. Touch the “Print encr data box” [“Encry.code box output”] key.  
(Inch)  
(Metric)  
3. Touch the key that corresponds to the desired Encryption Box if it is  
highlighted. If the key is not highlighted, there are no documents in  
that box.  
* If you registered “0000” as the Box ID, proceed directly to step 6.  
If you registered any other Box ID, go to the next step.  
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Section 4 Other Features of this Fax  
(9) Printing Out an Encryption Box List  
Print out this list in order to check the information in each Encryption  
Box as well as data regarding the existence of documents in each  
respective box.  
* If there are no Encryption Boxes registered in this fax, an Encryption  
Box List will not be printed out.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
(8) Printing Out an Encryption Key List  
Print out this list in order to check the contents of Encryption Keys  
currently registered in this fax.  
* Print out of this list is only possible if the currently registered  
management password is entered during the procedure. If the  
entered password does not match the registered one, an Encryption  
Key List CANNOT be printed out.  
* If there are no Encryption Keys registered in this fax, an Encryption  
Key List will not be printed out.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Touch the “Print Report” key. The Report Selection screen will  
appear.  
(Inch)  
1. Touch the “Print Report” key. The Report Selection screen will  
appear.  
(Inch)  
(Metric)  
(Metric)  
2. Touch the “Encryption box list” key.  
(Inch)  
2. Touch the “Encryption key list” key.  
(Inch)  
(Metric)  
(Metric)  
3. To print out an Encryption Box List, touch the “Yes” key.  
An Encryption Box List will be printed out.  
3. To print out an Encryption Key List, touch the “Yes” key.  
An Encryption Key List will be printed out.  
* If Restricted Access is turned OFF, it is necessary to enter the  
currently registered management password here before you can  
print out this list.  
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Section 4 Other Features of this Fax  
Restricted Access  
By allowing certain communication and operation only upon  
entry of one of the viable access codes, use of this fax – such  
as the number of communications initiated – can be effectively  
scrutinized for up to 50 individual departments by printing out  
the corresponding report.  
> The following methods of communication can be managed  
under Restricted Access.  
• Standard transmission  
• Transmission that uses the timer  
• Broadcast Transmission  
* It is necessary to register these access codes in advance.  
(Refer to “(3) Registering Access Codes” on page 4-41.)  
* In order to clear the number of documents that have been  
sent for all departments, refer to “(8) Clearing the count for all  
departments” on page 4-45.  
• F-Code Based Relay Broadcast Transmission  
• Polling Communication  
• F-Code Based Confidential Communication  
• F-Code Based Bulletin Board Communication  
• Encrypted Transmission  
• Manual transmission/reception when dialing is initiated from  
this fax  
<Available functions in Restricted Access>  
Restricted Access limits the available functions of this fax to  
those individuals who enter a viable access code – or to the  
person-in-charge of managing use who enters the registered  
management password.  
<Notes>  
* It is possible to dial a fax or telephone number or view the  
Communication Result Display, as well as print out the Activity  
Report, without entering an access code or the registered  
management password.  
* If Restricted Access is turned ON, only those sets of  
documents entered using the same access code will be  
pooled together under the Batch Transmission function. Any  
documents that were entered using different access codes will  
be sent during different transmissions. (Refer to “(8) Batch  
Transmission Function” on page 1-12.)  
* If Restricted Access Report print out is turned ON, a Restricted  
Access Report will be automatically printed out upon reaching  
50 individual transactions. (Refer to “Turning Report Print Out  
ON/OFF” on page 6-1.)  
* Ordinarily, the registered self-station name will be displayed as  
part of the TTI, but, if Restricted Access is turned ON and the  
transmission is initiated by entering an access code, the  
department name corresponding to that access code will be  
displayed. If the transmission is initiated by entering the  
management password, the self-station name will be  
displayed as it normally is.  
> The following functions of this fax are available upon entering  
a viable access code.  
• Standard transmission  
• Transmission that uses the timer  
• Broadcast Transmission  
• F-Code Based Relay Broadcast Transmission  
• Polling Communication  
• F-Code Based Confidential Communication  
• F-Code Based Bulletin Board Communication  
• Encrypted Transmission  
• Editing a communication in memory  
• Restricted Access report print out  
> All functions of this fax, including registration, settings and  
report/list print out, are available when you enter the  
registered management password.  
(2) Changing the Management Password  
(1) Preparations Before Use  
In order to manage each individual's or each department's use of this  
fax in the Fax Operation mode – and enhance security during  
Encrypted Communication as well – it is necessary to enter the  
registered management password in those cases noted in 1 and 2  
below.  
1. Verify the management password. It is possible to change that  
password. (Refer to “(2) Changing the Management Password”.)  
As you can only register one management password, it is  
recommended that the person-in-charge of managing use of this fax  
be the one to register that password.  
2. If the desired access code is not registered in this fax, perform the  
appropriate registration procedure. (Refer to “(3) Registering  
Access Codes” on page 4-41.)  
* The factory default management password is “6482”.  
3. Turn Restricted Access ON. (Refer to “(5) Turning Restricted  
Access ON/OFF” on page 4-43.)  
1You must enter the management password when...  
• turning Restricted Access ON and OFF.  
• registering access codes.  
• printing out the Department List.  
• registering Encryption Keys.  
• printing out the Encryption Key List.  
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Section 4 Other Features of this Fax  
2If Restricted Access is turned ON, you must enter the management  
password when...  
4. Use the keypad to enter the currently registered management  
password (4 digits).  
• printing out any report or list other than the Activity Report.  
• performing any setting or registration procedure.  
* The factory default management password is “6482”.  
* If you want to change the entered number, use the “r” and/or  
“R” keys to move the cursor to the desired location.  
(Inch)  
WARNING!  
It is suggested that you make some sort of note of the new  
management password after changing it. If, for any reason, you  
lose reference to the password, you will not be able to access  
to the various setting, registration, modification and deletion  
procedures of this fax.  
(Metric)  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Touch the “Register” [“Registration”] key. The Registration Select  
screen will appear.  
5. Touch the “Confirm” key.  
(Inch)  
6. Use the keypad to enter the new management password (4 digits).  
* If you want to change the entered number, use the “r” and/or  
“R” keys to move the cursor to the desired location.  
7. Touch the “Confirm” key. Registration of the new management  
password is complete. Press the Reset key.  
(Metric)  
(3) Registering Access Codes  
To enable Restricted Access, it is necessary to register access codes  
in this fax in advance. Each access code is a 4-digit number that can  
include any combination of the numerals 0 - 9. You can register up to  
50 access codes in this fax.  
* You will need to enter the registered management password when  
you want to register access codes.  
2. Touch the “Restricted Access” key.  
* Registration of access codes is possible whether Restricted Access  
is turned ON or OFF. Even when Restricted Access is turned OFF,  
registered access codes and their corresponding department names  
will be usable once it is turned ON again.  
3. Touch the “Management password” key.  
* If you want to check the registered access codes and their corre-  
sponding department names, print out a Department List.  
(Refer to “(7) Printing Out a Department List” on page 4-44.)  
* No two access codes can be exactly the same, nor can an access  
code be the same number as the management password.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
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Section 4 Other Features of this Fax  
1. Touch the “Register” [“Registration”] key. The Registration Select  
screen will appear.  
6. Use the keypad to enter the desired 4-digit access code.  
* If you want to change the entered key, use the “r” and/or “R”  
keys to move the cursor to the desired location.  
(Inch)  
(Inch)  
(Metric)  
(Metric)  
7. Touch the “Next” key.  
2. Touch the “Restricted Access” key.  
8. Enter the desired department name. (Maximum 32 characters)  
* In order to enter characters, refer to “Entering Characters” on  
page 1-23.)  
3. Touch the “Access Code” key.  
9. Check the currently registered information and touch the key that  
corresponds to any item that you want to modify.  
4. Use the keypad to enter the currently registered management  
password (4 digits).  
* If Restricted Access is turned ON and you already entered the  
management password, this step is not necessary.  
10. Touch the “OK” key.  
The message display will return to the same screen as was  
displayed in step 5. If you want to continue registering other  
access codes, repeat steps 5 through 10. If you are finished  
registering access codes, press the Reset key.  
(Inch)  
(4) Modifying and Deleting Access Codes  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
(Metric)  
1. Perform steps 1 through 4 of “(3) Registering Access Codes” on  
page 4-41.  
2. Touch the key which contains the access code you want to modify  
or delete.  
* If that key is not displayed, use the “M” and/or “L” cursor keys to  
switch to the screen that displays the key that you want.  
5. Touch an unregistered key.  
* The information will be displayed for all keys that have already  
been registered.  
(Inch)  
* If the desired key is not displayed, use the “M” and/or “L” cursor  
keys to switch to the screen that displays the key that you want.  
(Metric)  
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Section 4 Other Features of this Fax  
3. If you want to delete the registered access code, touch the “Delete”  
key and then go to the next step. If you want to modify the  
registered information, touch the “Change contents” key and then  
go directly to step 5.  
4. Touch the “Change #” key.  
If Restricted Access is turned OFF, the Management Password  
input screen will apear.  
* If Restricted Access is turned ON and you have thus already  
entered the management password, go directly to step 6.  
(Inch)  
> Deleting an access code  
4. Touch the “Yes” key.  
The message display will return to the same screen as was  
displayed in step 2. If you are finished deleting access codes,  
press the Reset key.  
(Metric)  
> Modifying information  
5. Touch the key that corresponds to the item that you want to modify  
and refer to “(3) Registering Access Codes” on page 4-41 in order  
to modify that information.  
6. Touch the “OK” key.  
5. Use the keypad to enter the currently registered management  
password (4 digits).  
The message display will return to the same screen as was  
displayed in step 2. If you are finished modifying access codes,  
press the Reset key.  
6. To turn Restricted Access ON, touch the “ON” key.  
7. Touch the “Close” key. The message display will return to the same  
screen as was displayed in step 3. If you are finished making  
settings, press the Reset key.  
(5) Turning Restricted Access ON/OFF  
Perform the following procedure when you want to turn Restricted  
Access ON or OFF.  
* You will need to enter the registered management password when  
you want to turn Restricted Access ON or OFF.  
(Refer to “(2) Changing the Management Password” on page 4-40.)  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
(6) Printing Out a Restricted Access Report  
Print out this report in order to check the details of communications  
occurring under Restricted Access. If you print out this report by  
entering an access code, a report only for the department that  
corresponds to that code will be printed out. If you enter the  
registered management password, it is possible to print out a report  
for an individual department, or for all departments at the same time.  
* You will need to turn Restricted Access ON and enter a viable  
access code or the registered management password before you  
can print out this report.  
1. Press the Default key. The Default Setting screen will appear.  
(Inch)  
* If no communications have taken place in this fax under Restricted  
Access, a Restricted Access Report will not be printed out.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Use the keypad to enter a viable access code or the registered  
management password (both 4 digits).  
(Metric)  
* If the information that you entered matches the registered data,  
the message display will change.  
(Inch)  
2. Touch the “Fax default” key.  
(Metric)  
3. Touch the “M” cursor key until “Restri. Access” [“Restr. Access”] is  
highlighted.  
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Section 4 Other Features of this Fax  
2. Touch the “Print Report” key. The Report Selection screen will  
appear.  
> If you entered your access code...  
4. Touch the “Yes” key. A Restricted Access report will be printed out  
for that department.  
> If you entered the management password...  
(Inch)  
> If you entered the management password...  
5. Select the department for which you want to print out a Restricted  
Access Report by touching the corresponding key. It is possible to  
select more than one department.  
* If you want to print out a report for all the departments at one  
time, touch the “All Depart.” [“All ID-codes”] key. All of those  
access code key that are registered and have been used under  
Restricted Access will be highlighted.  
(Metric)  
(Inch)  
(Metric)  
> If you entered your access code...  
(Inch)  
6. Touch the “Close” key.  
(Metric)  
7. Touch the “Yes” key. A Restricted Access Report will be printed out  
for the selected departments.  
3. Touch the “Restricted access rep” key.  
If you entered your access code in step 1, go to the next step.  
If you entered the management password, proceed directly to step 5.  
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Section 4 Other Features of this Fax  
(7) Printing Out a Department List  
(8) Clearing the count for all departments  
Print out this list in order to check the access codes and  
corresponding department names currently registered in this fax.  
* You will need to turn Restricted Access ON and enter the registered  
management password before you can print out this list.  
* If there are no access codes registered, a Department List will not  
be printed out.  
Perform the following procedure when you want to clear the number  
of documents that have been sent under all access codes.  
* You will need to enter the registered management password when  
you want to clear the count for all departments.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Touch the “Register” [“Registration”] key. The Registration Select  
screen will appear.  
1. Use the keypad to enter the currently registered management  
password (4 digits).  
(Inch)  
(Inch)  
(Metric)  
(Metric)  
2. Touch the “Restricted Access” key.  
3. Touch the “Counter clear” key.  
2. Touch the “Print Report” key. The Report Selection screen will  
(Inch)  
appear.  
(Inch)  
(Metric)  
(Metric)  
4. If you want to clear the count for all departments, touch the “Yes”  
key.  
3. Touch the “Department code list” [“ID-code list”] key.  
The message display will return to the same screen as was  
displayed in step 3. If you are finished making Restricted Access  
settings, press the Reset key.  
4. Touch the “Yes” key. A Department list will be printed out.  
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Section 5 Managing Information About Your Fax  
Communications  
Communication Result Display  
You can use the message display to check certain information regarding the 10 most recent fax transmissions and/or receptions. The  
communication result display lets you check the document number, date and time, destination name, number of pages, type of  
communication and the result of your communication.  
3. Touching the “M” cursor key will display the next previous  
transmission and touching the “L” cursor key will change the  
display back towards the most recent transmission.  
(1) Transmission Result Display  
Information for up to 10 of the most recent fax transmissions can be  
checked in the message display.  
Information for Broadcast Transmissions and F-code Transmissions  
which have been performed using Network FAX functions will also  
appear in the Transmission Result Display.  
4. Once you have finished checking the desired information, press the  
* If you want to cancel the procedure part way through, press the  
Reset key.  
Reset key. The touch panel will return to the initial mode settings.  
1. Touch the “Application” key. The Application screen will appear.  
(Inch)  
(Metric)  
2. Touch the “TX result on LCD” [“Tx report on display”] key.  
Information for the most recent transmission will be displayed.  
(Inch)  
(Metric)  
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Section 5 Managing Information About Your Fax Communications  
(2) Reception Result Display  
Information for up to 10 of the most recent fax receptions can be  
checked in the message display.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Touch the “Application” key. The Application screen will appear.  
(Inch)  
(Metric)  
2. Touch the “RX result on LCD” [“Rx result display”] key.  
Information for the most recent reception will be displayed.  
(Inch)  
(Metric)  
3. Touching the “M” cursor key will display the next previous reception  
and touching the “L” cursor key will change the display back  
towards the most recent reception.  
4. Once you have finished checking the desired information, press the  
Reset key.  
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Section 5 Managing Information About Your Fax Communications  
Printing the Management Reports/Lists  
The results of your fax communications as well as certain fax-related settings in this machine can be checked whenever you want by  
printing out different management reports. The following procedures explain how to print out the Activity Report, Confirmation Report  
and User Setting List.  
Each of these reports can be printed out at any time.  
(1) Activity Report  
(2) Confirmation Report  
Print out this report in order to check the results of the transmissions  
and receptions that were carried out on this fax. Information for the 50  
most recent communications will be printed on the Activity Report.  
* If no communications have taken place, an Activity report will not be  
printed out.  
Print out this report in order to check the status of fax communications  
held in memory in the waiting state.  
* If there are no related communications or documents for Polling  
Transmission held in memory, a Confirmation Report will not be  
printed out.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Touch the “Print Report” key. The Report Selection screen will  
appear.  
1. Touch the “Print Report” key. The Report Selection screen will  
appear.  
(Inch)  
(Inch)  
(Metric)  
(Metric)  
2. Touch the “Confirm. report” key.  
2. Touch the “Activity Report” key.  
(Inch)  
(Inch)  
(Metric)  
(Metric)  
3. To print out Confirmation Report, touch the “Yes” key.  
A Confirmation Report will be printed out.  
3. To print out an Activity Report, touch the “Yes” key. An Activity  
Report will be printed out.  
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Section 5 Managing Information About Your Fax Communications  
(3) User Setting List  
Print out this list in order to check the settings made (Line Type, etc.)  
and other registered information (own name, etc.) in this fax.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Touch the “Print Report” key. The Report Selection screen will  
appear.  
2. Touch the “User set. list” key.  
(Inch)  
(Metric)  
3. To print out a User Setting List, touch the “Yes” key. A User Setting  
(Inch)  
(Metric)  
List will be printed out.  
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Section 6 Various Settings and Registration  
1. Press the Default key. The Default Setting screen will appear.  
Turning Report Print Out ON/OFF  
Five different reports can be printed out for checking such points as  
whether a transmission or reception was accomplished correctly or  
not. You can also have each of these reports printed out  
(Inch)  
automatically or turn OFF automatic print out of each report.  
<Activity Report>  
Set this report to be printed out upon reaching a predetermined  
number of communications in order to check the details of those  
communications.  
(Metric)  
<Transmission Report>  
Set this report to be printed out after each transmission to check  
whether the transmission was accomplished correctly or not.  
* Select “Output on condition” and then, it is possible to set  
this report to be printed out only under certain condition  
such as a communication error, a Broadcast Transmission,  
and a transmission that uses the timer .  
.
<Reception Report>  
2. Touch the “Fax default” key.  
Set this report to be printed out after each reception to check  
whether the reception was accomplished correctly or not.  
* Select “Output on condition” and then, it is possible to set  
this report to be printed out only under certain condition  
such as a communication error, a Polling Reception, an  
Encryption Reception and an F-Code Based Confidential  
Reception.  
3. Touch the “M” cursor key until “Print Report” is highlighted.  
4. Touch the “Change #” key.  
(Inch)  
<Delayed Communication Report>  
Set this report to be printed out after each communication that  
uses the timer is scheduled to check the information related to  
that communication.  
<Restricted Access Report>  
Set this report to be printed out whenever Restricted Access is  
turned ON in order to check the details, listed by department, of  
all communications occurring under Restricted Access.  
(Metric)  
<NW-FAX Transmission Report>  
When the optional Printer/Scanner Kit is installed on this fax  
machine, you can have this report attached to an e-mail mes-  
sage in order to check whether each Network FAX transmission  
was accomplished correctly or not.  
* Select “Output on condition” and then, it is possible to set  
this report to be printed out only under certain condition  
such as a communication error, a Broadcast Transmission,  
and a transmission that uses the timer.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
6-1  
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Section 6 Various Settings and Registration  
5. In the screen for step 4, select whether or not you want the Activity  
Report to be automatically printed out. Touch the “ON” key to have  
it printed automatically and the “OFF” key to stop print out.  
Turning the Bulletin Board ON/OFF  
If you use the Bulletin Board function, you only need to enter  
documents into memory once and they will be available for  
transmission to any number of receiving parties upon receipt of their  
polling request. (Refer to “(1) Polling Transmission”, page 4-6.) In  
order to use the Bulletin Board function, it is necessary to turn it ON  
here in advance.  
6. In the screen for step 4, select whether or not you want the  
Transmission Report to be automatically printed out. Touch the  
“ON” key to have it printed automatically and the “OFF” key to stop  
print out. If you want it to be printed out only under certain condi-  
tions, touch the "Output on condition" key.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
7. In the screen for step 4, select whether or not you want the  
Reception Report to be automatically printed out. Touch the “ON”  
key to have it printed automatically and the “OFF” key to stop print  
out. If you want it to be printed out only under certain conditions,  
touch the “Output on condition” key.  
1. Press the Default key. The Default Setting screen will appear.  
(Inch)  
8. In the screen for step 4, select whether or not you want the  
Delayed Communication Report to be automatically printed out.  
Touch the “ON” key to have it printed automatically and the “OFF”  
key to stop print out.  
9. In the screen for step 4, select whether or not you want the  
Restricted Access Report to be automatically printed out. Touch the  
“ON” key to have it printed automatically and the “OFF” key to stop  
print out.  
(Metric)  
10. In the screen for step 4, select whether or not you want the  
NW-FAX Transmission Report to be automatically sent by e-mail  
when the optional Printer/Scanner Kit is installed on the fax  
machine. Touch the “On” key to have it sent automatically and the  
“Off” key to stop sending it. Touch the “Output on condition” key to  
have it sent only under certain conditions (a communication error,  
a Broadcast Transmission, and a transmission that uses the  
2. Touch the “Fax default” key.  
3. Touch the “M” cursor key until “Bulletin Board” is highlighted.  
timer.).  
11. Touch the “Close” key. If you are finished making settings, press  
4. Touch the “Change #” key.  
the Reset key.  
(Inch)  
(Metric)  
5. Select whether you want to turn the Bulletin Board function ON or  
OFF. Touch the “Save doc. after Tx” key to turn it ON and the “Del.  
doc. after Tx” key to turn it OFF.  
* If you select “Del. doc. after Tx”, the documents to be deleted  
from memory after they are transmitted once. If you select “Save  
doc. after Tx”, the documents will remain in memory waiting for  
the next polling request even after they are transmitted.  
6. Touch the “Close” key. If you are finished making settings, press  
the Reset key.  
6-2  
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Section 6 Various Settings and Registration  
Setting the Number of Rings  
(Auto Fax Reception)  
Making Volume Settings  
The volume of the alarm, the monitor and the speaker can be  
adjusted here, or you can make the alarm inaudible.  
The number of times the fax will “ring” before an incoming call is  
answered in the Auto Fax Reception mode, the Auto FAX/TEL  
Switching mode [this setting is not available in metric models] or the  
TAD Reception mode can be set here to any number between 1 and  
15.  
<Alarm Volume>  
Sets the volume of the alarm that sounds in the event of an error  
or when you press an incorrect key on the operation panel.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
<Monitor Volume>  
Sets the volume of the internal speaker that allows you to listen  
to conditions on the telephone line when the “On-hook” key was  
NOT touched.  
1. Press the Default key. The Default Setting screen will appear.  
(Inch)  
<Speaker Volume>  
Sets the volume of the internal speaker that allows you to listen  
to conditions on the telephone line when the “On-hook” key WAS  
touched.  
(Metric)  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Press the Default key. The Default Setting screen will appear.  
(Inch)  
2. Touch the “Fax default” key.  
3. Touch the “M” key until “# of Rings” is highlighted.  
4. Touch the “Change #” key.  
(Metric)  
(Inch)  
2. Touch the “Fax default” key.  
(Metric)  
3. Touch the “M” cursor key until “Set Volume” [“Set the sound  
volume”] is highlighted.  
5. Use the “+” or “-” key to select the number of “rings” before an  
incoming call is answered in each mode: the Auto Fax Reception  
mode, the Auto FAX/TEL Switching mode [this setting is not  
available in metric models] and the TAD Reception mode.  
6. Touch the “Close” key. If you are finished making settings, press  
the Reset key.  
6-3  
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Section 6 Various Settings and Registration  
4. Touch the “Change #” key.  
Setting the Document Size for Scanning  
from the Document Processor  
(Inch)  
Select here whether documents that are set in the Document  
Processor will be scanned as 8 1/2" x 11" [A4R] or other such  
standard size paper, or as long documents (in the direction of the  
paper feed).  
* It is necessary to select “Standard size” here when transmitting both  
sides of duplex (2-sided) documents. (Refer to “Duplex  
Transmission” on page 2-1.)  
* If you select “Long original [Long orig.]” here, it will not be possible  
to have documents rotated for transmission (Refer to “(9) Rotate &  
Transmit Function” on page 1-12.)  
(Metric)  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Press the Default key. The Default Setting screen will appear.  
5. Select the desired alarm volume from among “Large”, “Small” and  
“Off”.  
(Inch)  
6. Select the desired monitor volume from among “Large”, “Medium”,  
“Small” and “Off”.  
(Metric)  
7. Select the desired speaker volume from among “Large”, “Medium”,  
“Small” and “Off”.  
8. Touch the “Close” key. If you are finished making settings, press  
the Reset key.  
2. Touch the “Fax default” key.  
3. Touch the “M” key until “Scan from DP” [“DP scanning”] is high-  
lighted.  
4. Touch the “Change #” key.  
(Inch)  
(Metric)  
5. Select the desired original size setting by touching either the  
“Standard size” key or the “Long original [Long orig.]” key, as  
appropriate.  
6. Touch the “Close” key. If you are finished making settings, press  
the Reset key.  
The touch panel will return to the initial mode settings.  
6-4  
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Section 6 Various Settings and Registration  
Setting the Default Transmission  
Mode  
Selecting the Automatic Reception  
Mode  
You can select which transmission mode, Memory Transmission or  
Direct Feed Transmission, will be the default setting in this fax.  
If you select “Dir. Feed Tx” here, the “Dir. Feed Tx” key will be shown  
in the basic fax screen.  
This fax has 2 or 3 automatic reception modes (depending upon the  
model version). The inch version of this fax offers the Automatic Fax  
Reception, Auto FAX/TEL Switching and D.R.D. Reception modes.  
The metric version contains the Automatic Fax Reception and Auto  
FAX/TEL Switching modes. Select from among the available modes  
that are available for your fax machine.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Press the Default key. The Default Setting screen will appear.  
1. Press the Default key. The Default Setting screen will appear.  
(Inch)  
(Inch)  
(Metric)  
(Metric)  
2. Touch the “Fax default setting” key.  
2. Touch the “Fax default” key.  
3. Touch the “M” cursor key until “TX Mode/Default” is highlighted.  
3. Touch the “M” key until “Receive Mode” [“Reception mode”] is  
highlighted.  
4. Touch the “Change #” key.  
4. Touch the “Change #” key.  
(Inch)  
(Inch)  
(Metric)  
(Metric)  
5. Select the desired transmission mode setting by touching either the  
“Memory TX” key or the “Dir. Feed Tx” key, as appropriate.  
5. Select the desired reception mode by touching either the “Fax  
Reception” [“Fax Rx”] key, the “Auto Fax/Tel. SW” key or the  
“D.R.D.” key, as appropriate.  
* The “D.R.D.” key will not be displayed in the metric version of this  
fax machine.  
* If you selected “D.R.D.”, go directly to step 7.  
6. Touch the “Close” key. If you are finished making settings, press  
the Reset key.  
6-5  
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Section 6 Various Settings and Registration  
6. If you selected “Fax Reception” [“Fax Rx”] or “Auto Fax/Tel. SW”,  
touch the “Close” key. If you are finished making settings, press the  
Reset key.  
Turning Reception Date & Time Print  
Out ON/OFF  
Select here whether or not you want information – such as the time of  
the reception, information related to the transmitting party and the  
number of pages transmitted – to be printed out at the top edge of  
received documents. This information is convenient for checking the  
actual time you received documents, especially when they were sent  
from a location that is in a different time zone than you are. In order to  
have this information printed out, it is necessary to turn this function  
ON here in advance.  
7. Select the desired ring pattern.  
• Pattern 1: Normal Ring [1 ring]  
• Pattern 2: Double Ring [2 rings]  
• Pattern 3: S-S-L (Short-Short-Long)  
• Pattern 4: S-L-S (Short-Long-Short)  
* If a received page is split and printed onto 2 or more separate  
sheets of paper, the time and date of reception will be printed only  
on the first of those sheets.  
(Inch)  
* If Fax Forwarding is turned ON, the true date and time of reception  
at this fax will not be printed out on the documents received at the  
selected destination. If, however, the forwarding operation is  
unsuccessful even after redialing the predetermined number of  
times, the reception date and time information WILL be displayed on  
the documents that will then be automatically printed out at this fax.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Press the Default key. The Default Setting screen will appear.  
8. Touch the “Close” key. If you are finished making settings, press  
the Reset key.  
(Inch)  
(Metric)  
2. Touch the “Fax default” key.  
3. Touch the “M” key until “RX Date/Time” is highlighted.  
4. Touch the “Change #” key.  
(Inch)  
(Metric)  
6-6  
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Section 6 Various Settings and Registration  
5. Select whether you want to turn Reception Date and Time Print Out  
ON or OFF by touching either the “ON” or “OFF” key, as  
appropriate.  
Selecting the Paper Feed Selection  
Mode  
Select here from among the 3 available modes for feeding paper to  
print out all documents that are received when the fax is in the Fax  
Operation mode - as well as for printing out reports and lists: the Auto  
Selection mode, the Fixed Size mode or the Fixed Cassette mode.  
* This setting CANNOT be changed while there are documents  
remaining in memory.  
6. Touch the “Close” key. If you are finished making settings, press  
the Reset key.  
<Auto Selection mode>  
In this mode, the fax will automatically select and feed the most  
appropriate paper.  
<Fixed Size mode>  
In this mode, paper feed will be accomplished from the drawer  
that contains the selected size of paper. If there is no paper of  
the selected size in any drawer, the documents will be received  
directly into memory.  
* You CANNOT select more than one size of paper in this setting.  
* If the same size of paper is set in more than one location, the  
upper drawer will have priority for paper feed.  
<Fixed Cassette mode>  
In this mode, paper feed will be accomplished from a specified  
drawer regardless of the size of the received documents. If there  
is no paper in the selected drawer, the documents will be  
received directly into memory.  
* You CANNOT select more than one drawer in this setting.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Press the Default key. The Default Setting screen will appear.  
(Inch)  
(Metric)  
2. Touch the “Fax default” key.  
6-7  
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Section 6 Various Settings and Registration  
Turning Manual Paper Feed ON/OFF  
Select here whether or not you want to use the Multi-Bypass to feed  
paper for printing our received faxes.  
3. Touch the “M” key until “Fax pap.feeding tray” [“Fax paper tray”] is  
highlighted.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
4. Touch the “Change #” key.  
(Inch)  
1. Press the Default key. The Default Setting screen will appear.  
(Inch)  
(Metric)  
(Metric)  
5. Select the desired paper feed mode by touching either the “Auto  
Select” [“Auto sel.”] key, the “Fix Size” [“Fixed size”] key or the  
“Fixed Cassette” key, as appropriate.  
If you selected “Auto Select” [“Auto sel.”], proceed directly to step 8.  
If you selected “Fix Size” [“Fixed size”], go the next step.  
If you selected “Fixed Cassette”, go directly to step 7.  
2. Touch the “Fax default” key.  
6. Select the desired paper size and then proceed directly to step 8.  
7. Select the desired drawer.  
3. Touch the “M” key until “Bypass feeding” is highlighted.  
4. Touch the “Change #” key.  
(Inch)  
8. Touch the “Close” key. If you are finished making settings, press  
the Reset key.  
(Metric)  
5. Select whether you want to turn the Manual Paper Feed function  
ON or OFF by touching either the “On” or “Off” key, as appropriate.  
6. Touch the “Close” key. If you are finished making settings, press  
the Reset key.  
6-8  
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Section 6 Various Settings and Registration  
Turning 2 in 1 Reception ON/OFF  
Turning Remote Diagnosis ON/OFF  
If 2 in 1 reception is turned ON and two 5 1/2" x 8 1/2" [A5] size pages  
are received in a row during the same reception, those 2 pages will  
be printed onto a single sheet of 11" x 8 1/2" [A4R] size paper. In  
order to accomplish 2 in 1 Reception, it is necessary to turn this  
function ON here in advance.  
Especially if trouble occurs in this fax in which it is necessary to call  
for service, it is possible for our service center computer to access the  
fax directly over the telephone line and check its status and other  
information about the trouble.  
* To use Remote Diagnosis, it is necessary to enter into a contract  
with an authorized service center in advance and also to register a  
predetermined Remote Test ID in advance. (Refer to "Registering  
the Remote test ID" on page 6-10.) For further information, contact  
your service representative, an authorized service center or the  
place of purchase.  
* 2 in 1 Reception will not be available when both 2 in 1 Reception  
and Duplex Reception are turned ON.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Press the Default key. The Default Setting screen will appear.  
(Inch)  
1. Press the Default key. The Default Setting screen will appear.  
(Inch)  
(Metric)  
(Metric)  
2. Touch the “Fax default” key.  
3. Touch the “M” cursor key until “2 in 1 RX” is highlighted.  
2. Touch the “Fax default” key.  
4. Touch the “Change #” key.  
3. Touch the “M” cursor key until “Remote Diag.” [“Remote diagn.”] is  
highlighted.  
(Inch)  
4. Touch the “Change #” key.  
(Inch)  
(Metric)  
(Metric)  
5. Select whether you want to turn 2 in 1 Reception ON or OFF by  
touching either the “On” or “Off” key, as appropriate.  
5. Select whether you want to turn Remote Diagnosis ON or OFF by  
touching either the “On” or “Off” key, as appropriate.  
6. Touch the “Close” key. If you are finished making settings, press  
the Reset key.  
6. Touch the “Close” key. If you are finished making settings, press  
the Reset key.  
6-9  
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Section 6 Various Settings and Registration  
Registering the Remote Test ID  
If you have entered into a contract with an authorized service center  
for their Remote Diagnosis service, it is necessary to register here in  
advance the Remote Test ID that they designate for you.  
* A previously registered Remote Test ID can also be modified by  
performing the following procedure.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
1. Touch the “Register” [“Registration”] key. The Registration Select  
screen will appear.  
(Inch)  
(Metric)  
2. Touch the “Remote Test ID” key.  
(Inch)  
(Metric)  
3. Use the keypad to enter the designated 4-digit Remote Test ID.  
* If you want to revise the entered number, touch the “r” or “R”  
cursor key to move the cursor to the number that you want to  
change.  
4. Touch the “Confirm” key. The message display will return to the  
same screen as was displayed in step 2. If you are finished making  
settings, press the Reset key.  
6-10  
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Section 7 Optional Equipment  
4. Touch the “Change #” key.  
Duplex Unit  
(Duplex Reception ON/OFF)  
(Inch)  
By installing the optional Duplex Unit, Duplex Reception – in which  
paper is turned over inside the fax machine and printing  
accomplished on the back side – will be possible.  
When the width of each page received is exactly the same, the  
documents will be printed onto the front and back sides of that size of  
paper.  
* To use the Duplex Reception function, it is necessary to turn it ON in  
advance.  
(Metric)  
* When the Duplex Reception function is turned ON, all pages of a  
fax reception will be temporarily stored in memory – regardless of  
the reception mode setting – and they will then be printed out at one  
time.  
ꢀ Turning Duplex Reception ON/OFF  
* 2 in 1 Reception will not be available when both 2 in 1 Reception  
and Duplex Reception are turned ON.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
5. Select whether you want to turn Duplex Reception ON or OFF by  
touching either the “ON” or “OFF” key, as appropriate.  
6. Touch the “Close” key. If you are finished making settings, press the  
Reset key.  
1. Press the Default key.  
(Inch)  
Optional Memory  
By adding 8 MB of optional memory, the amount of memory available  
for Bitmapping will be increased and you will thus be able to transmit  
and receive documents using the Ultra fine resolution mode.  
In addition, you will be able to store a greater number of documents  
into memory (for transmission or through reception).  
(Metric)  
2. Touch the “Fax default” key.  
3. Use the “M” cursor key until “Duplex RX” [“2-sided RX”] is  
highlighted.  
7-1  
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Section 8 Network FAX Settings (Option)  
This section contains explanations on the Network FAX functions available when the optional Printer/Scanner Kit is installed on this FAX machine  
and in particular on the setup procedure and settings to be performed on the machine.  
As the contents of the settings will differ according to the environment of the computer connected to this machine, make sure to read the  
explanations corresponding to your computer environment and to perform the appropriate procedure.  
Be sure to read the On-Line Manual on the included CD-ROM as well. It contains explanations on Network FAX transmission and reception  
procedures, the various corresponding settings, and on operation at the computer.  
About the On-Line Manual  
A pfd format On-Line Manual is included on the provided CD-ROM.  
This On-Line Manual contains explanations on the applications required in order to use the Network FAX functions. Its contents are as follows:  
• How to install the various applications  
• How to perform Network FAX Transmission  
• How to perform Network FAX Reception  
• How to use the Address Book  
Opening the On-Line Manual  
Perform the following procedure in order to open the On-Line Manual.  
1. Insert the provided Network FAX CD-ROM in the CD-ROM drive of  
your computer. The Main Menu screen will automatically be  
displayed for set-up.  
2. In the Main Menu screen, click on “Documents” to open the On-  
Line Manual.  
* In order to open the On-Line Manual, Adobe Acrobat Reader  
version 4.05 or later must be installed in your computer. If it is not  
already installed in your computer, install it from the provided CD-  
ROM.  
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Section 8 Network FAX Settings (Option)  
Setup  
In order to use the Network FAX functions, the following setup  
procedure needs to be performed.  
1Connecting the FAX machine and the computer  
[Example connection]  
Connect the network cable (100 BASE-TX or 10  
BASE-T) to the FAX machine.  
See page 8-3.  
Hub  
PC  
2 Procedure on the FAX machine  
Perform the basic settings (Network FAX Reception  
setting, setting for saving the documents for  
transmission, file type setting, Network FAX registration)  
on the FAX machine.  
See pages 8-3 ~ 8-6.  
3 Procedure on the computer  
Install the required software (included in the provided CD-  
ROM).  
Refer to the On-Line Manual  
PC  
Setup is complete  
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Section 8 Network FAX Settings (Option)  
Initial settings on the FAX machine  
Connecting the FAX machine and the  
computer  
(1) Network FAX Reception Setting  
Turn this setting ON in order to perform Network FAX Reception. The  
received documents can also be printed with this machine.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
Turn the main switch of the FAX machine OFF (O).  
1
Note: Always make sure to turn the main switch of the FAX  
machine OFF (O) before connecting the network cable.  
Press the Default key. The Default Setting screen will appear.  
1
(Inch)  
(Metric)  
Insert the connector of an Ethernet 10BASE-T cable or  
2
100BASE-TX cable into the scanner interface connector on  
the FAX machine.  
Touch the “FAX default” key.  
2
Use the “M” cursor key to select “NetworkFAX Rx.” [“NW-FAX  
3
4
RX”].  
Turn the main switch of the FAX machine ON (|).  
3
Touch the “Change #” key.  
(Inch)  
(Metric)  
Select whether you want to turn Network FAX Reception ON  
or OFF by touching either the “On” or “Off” key, as  
appropriate.  
5
If you selected “On”, go to the next step.  
If you selected “Off”, go to step 7.  
8-3  
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Section 8 Network FAX Settings (Option)  
Touch the “Close” key. If you are finished making settings,  
Select whether you want to print out the documents received  
6
press the Reset key.  
6
with this machine or not by touching either the “On” or “Off”  
key, as appropriate.  
Touch the “Close” key. If you are finished making settings,  
7
press the Reset key.  
(3) File Type Setting  
Perform this procedure to select the file type in which the documents  
for transmission, or of received documents, will be saved in the server  
computer (the computer on which the provided Scanner File Utility is  
installed). The document can be saved as a PDF file or a TIFF file.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
(2) Setting for Saving the Documents for  
Transmission  
Perform this procedure to select whether you want to save the  
transmitted documents on the server computer (the computer on  
which the provided Scanner File Utility is installed) or not.  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
Press the Default key. The Default Setting screen will appear.  
1
(Inch)  
Press the Default key. The Default Setting screen will appear.  
1
(Inch)  
(Metric)  
(Metric)  
Touch the “FAX default” key.  
2
Use the “M” cursor key to select “File type”.  
Touch the “FAX default” key.  
3
2
Touch the “Change #” key.  
Use the “M” cursor key to select “Save Tx. original”.  
4
3
(Inch)  
Touch the “Change #” key.  
4
(Inch)  
(Metric)  
(Metric)  
Touch the “PDF” or “TIFF” key.  
5
Touch the “Close” key. If you are finished making settings,  
Select whether you want to save the documents or not by  
press the Reset key.  
5
6
touching either the “On” or “Off” key, as appropriate.  
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Section 8 Network FAX Settings (Option)  
Network FAX Registration  
ꢀ
Registering the file name (factory default setting:  
“
RX  
”
and “TX”)  
Register the following items when you want to use the Network FAX  
functions.  
Touch the “File name” key.  
3
• File name (Transmission/Reception)...For registering the default  
file name when documents which have been transmitted or received  
using the Network FAX functions are saved in the designated folder.  
• IP address / Host name...For registering the IP address or host  
name of the server computer in which documents which have been  
received using the Network FAX functions are saved. In this case,  
the Scanner File Utility needs to be installed.  
• Administrator's e-mail address...For registering the e-mail address  
of the computer to be notified in case of an error, as well as where to  
send Transmission and Reception Reports.  
If you want to register the file name for received FAXes, touch  
the “NetworkFAX Rx.” [“NW-FAX RX”] key. If you want to  
register the file name for transmitted FAXes, touch the “Save  
Tx. original” key.  
4
* The procedure to register the name is the same for both  
received FAXes and transmitted FAXes.  
* If no information is entered here, the Activity Report and Power  
Failure Report will be printed out at the FAX machine.  
• Save Folder Number...For registering the number of the folder in  
which documents which have been transmitted or received using the  
Network FAX functions will be saved.  
Enter the desired name using the English alphabet, numerals  
or other available symbols. (Maximum 13 digits)  
Use the keypad to enter numerals.  
5
* The folder in which the documents will be saved is set in the  
Scanner File Utility.  
(Inch)  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
Touch the “Register” [“Registration”] key. The Registration  
Select screen will appear.  
1
(Inch)  
(Metric)  
(Metric)  
* “Shift” key: Touch this key when you want to switch  
between uppercase and lowercase input.  
“r” and “R” keys: Touch these keys when you want  
to move the cursor.  
“Back” key: Touch this key when you want to delete  
the character to the left of the cursor.  
“Del.” key: Touch this key when you want to delete the  
character that the cursor is currently under.  
“Stop” key: Touch this key when you want to cancel  
the registration procedure and return the touch panel  
to the screen in step 2.  
Touch the “Network FAX” key. If the Network FAX registration  
procedure has already been performed, the registered  
information will be displayed.  
2
(Inch)  
Once you are finished entering the file name, touch the “End”  
key. The message display will return to the same screen as  
was displayed in step 2.  
6
(Metric)  
ꢀ Registering the IP address or host name  
Touch the “IP addr./Host name” key.  
7
* If you want to register the file name, go to step 3.  
If you want to register the IP address or host name, go to step 7.  
If you want to register the administrator's e-mail address, go to  
step 10.  
If you want to register the save folder number, go to step 13.  
8-5  
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Section 8 Network FAX Settings (Option)  
Enter the IP address (numerals) or the host name (using the  
English alphabet, numerals or other available symbols).  
(Maximum 32 digits)  
Use the keypad to enter numerals.  
* “Shift” key: Touch this key when you want to switch  
between uppercase and lowercase input.  
“r” and “R” keys: Touch these keys when you want  
to move the cursor.  
“Back” key: Touch this key when you want to delete  
the character to the left of the cursor.  
“Del.” key: Touch this key when you want to delete the  
character that the cursor is currently under.  
“Stop” key: Touch this key when you want to cancel  
the registration procedure and return the touch panel  
to the screen in step 2.  
8
11  
12  
(Inch)  
(Metric)  
Once you are finished entering the administrator’s e-mail  
address, touch the “End” key. The message display will return  
to the same screen as was displayed in step 2.  
ꢀ Registering the save folder number (factory default setting:  
“RX001” and “TX001”)  
* “Shift” key: Touch this key when you want to switch  
between uppercase and lowercase input.  
“r” and “R” keys: Touch these keys when you want to  
move the cursor.  
“Back” key: Touch this key when you want to delete the  
character to the left of the cursor.  
Touch the “Saving Folder No.” [“No.of save folder”] key.  
13  
“Del.” key: Touch this key when you want to delete the  
character that the cursor is currently under.  
“Stop” key: Touch this key when you want to cancel the  
registration procedure and return the touch panel to  
the screen in step 2.  
Use the keypad to enter the save folder number in which  
documents which have been received using the Network FAX  
functions will be saved.  
14  
(Inch)  
Once you are finished entering the IP address or host name,  
touch the “End” key. The message display will return to the  
same screen as was displayed in step 2.  
9
(Metric)  
ꢀ Registering the administrator's e-mail address  
Touch the “Admin. E-mail ad.” key.  
10  
* “Clear” key: Touch this key when you want to reenter  
the number.  
Enter the administrator’s e-mail address using the English  
11  
alphabet, numerals or other available symbols. (Maximum 64  
digits)  
Use the keypad to enter numerals.  
“Stop” key: Touch this key when you want to cancel  
the registration procedure and return the touch panel  
to the screen in step 2.  
(Inch)  
(Metric)  
8-6  
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Section 8 Network FAX Settings (Option)  
Touch the “Save Tx. original” key and use the keypad to enter  
the save folder number for transmitted documents in the  
same manner as you did for received documents.  
Printing Out a Network FAX Settings  
List  
15  
Print out this list in order to check the information registered for the  
Network FAX functions, such as the Network FAX Reception settings,  
the auto print out setting, the save folder number, etc.  
(Inch)  
* If you want to cancel the procedure part way through, press the  
Reset key. The touch panel will return to the initial mode settings.  
Touch the “Print Report” key. The Report Selection screen will  
1
2
3
appear.  
(Metric)  
(Inch)  
* “Clear” key: Touch this key when you want to reenter  
the number.  
“Stop” key: Touch this key when you want to cancel  
the registration procedure and return the touch panel  
to the screen in step 2.  
(Metric)  
Once you are finished entering the save folder number, touch  
the “Enter” key. The message display will return to the same  
screen as was displayed in step 2.  
16  
17  
Touch the “NW-FAX set. list” key.  
(Inch)  
Once you are finished registering Network FAX information,  
press the Reset key.  
(Metric)  
To print out a Network FAX Settings List, touch the “Yes” key.  
A Network FAX Settings List will be printed out.  
8-7  
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Section 9 Reference Information  
Specifications  
Type ............................................................ Optional FAX Kit  
Compatibility ............................................... Group 3  
Line Requirement........................................ Subscription telephone line  
Transmission Speed ................................... Within 3 seconds (33600 bps, JBIG, ITU-T #1 chart)  
Modem Speed ............................................. 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/9600/7200/4800/2400 bps  
Data Compression ...................................... JBIG/MMR/MR/MH  
Error Correction .......................................... ECM  
Maximum Document Dimensions ............... Width: 11" [297 mm] Length: 63" [1600 mm]  
Automatic Document Processor Capacity .. Duplex Document Processor: Max. 100 pages, Document Processor: Max. 70 pages  
Auxiliary Scanning Line Density .................. Horizontal x Vertical  
Normal (8 dots/mm x 3.85 lines/mm)  
Fine (8 dots/mm x 7.7 lines/mm)  
Super fine (8 dots/mm x 15.4 lines/mm)  
Ultra fine (16 dots/mm x 15.4 lines/mm)  
Recording Resolution.................................. 600 dpi x 600 dpi  
Grayscale .................................................... 128 levels (Value differential diffusion)  
Speed-Dial Keys ......................................... Max. 600 destinations  
Broadcast Transmission .............................. Max. 300 destinations  
Polling Reception ........................................ Max. 300 locations  
Installed Bitmap Memory ............................ 4 MB  
Installed Imaging Memory ........................... 4 MB (including 1 MB of working memory)  
Management Reports and Lists .................. Activity Report, Confirmation List, User Setting List, One-Touch Key List, Telephone Directory List,  
Program Dial List, Group Dial List, Encryption Key List, Restricted Access Report, Department List  
Options ........................................................ Memory (8 MB), Printer/Scanner Kit  
* Specifications are subject to change without notice.  
9-1  
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Section 9 Reference Information  
Special Characters Chart  
Depending upon the language being used in the message display, certain characters other than those in the English alphabet may be available for  
use. Such characters are dealt with as “special characters” when registering information in this FAX. The following chart lists separately the special  
characters available for each language. Use this chart as reference when registering destination names, etc. For more detailed information on  
entering characters, refer to “Entering Characters” on page 1-23.)  
* When special characters are displayed on 2 lines, the top line will show uppercase characters and the bottom line will show lowercase characters  
Display language  
Available characters  
Danish  
Ä
ä
Å
å
Ö
ö
Ø
ø
Æ
æ
!
@
=
;
;
?
?
[
[
]
]
%
%
!
!
!
@
@
@
=
=
=
Dutch  
English  
Finnish  
Ä
ä
Å
å
Ö
ö
Ø
ø
Æ
æ
French  
Œ
œ
?
[
]
%
%
%
¡
!
!
!
!
@
@
@
=
=
=
=
German  
Italian  
Ä
ä
Ü
ü
Ö
ö
ß
]
È
è
?
[
Spanish  
Portuguese  
Swedish  
Norwegian  
Polish  
a
o
¿
?
Ñ
ñ
Á
á
Ã
ã
Ó
ó
Õ
õ
É
é
Ê
ê
Í
í
Ç
ç
Ä
ä
Å
å
Ö
ö
Ø
ø
Æ
æ
!
!
!
@
@
@
=
=
=
Å
å
É
é
Ø
ø
Æ
æ
%
æ
;
?
[
]
%
9-2  
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Section 9 Reference Information  
Paper Size and Priority Feed Chart (Inch version)  
If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will  
automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such  
a case.  
Received Document Size  
Order of  
Selection  
<Notes for this Chart>  
* The abbreviations in the chart above refer to the following paper sizes:  
ST: 5-1/2" x 8-1/2" [width-wise]  
STR: 5-1/2" x 8-1/2" [length-wise]  
LT: 8-1/2" x 11" [width-wise]  
LTR: 8-1/2" x 11" [length-wise]  
LG: 8-1/2" x 14"  
LD: 11" x 17"  
* The top edge of the paper in these illustrations indicates the direction of feed for transmission or print out.  
* If the same size of paper is set in more than one location, the upper drawer will have priority for paper feed.  
* If the either of the Fixed Size or Fixed Cassette modes are selected in the Paper Feed Selection Mode setting, that setting will take  
precedent over the order indicated here.  
*1: Indicates that the Rotate Received Documents function will be used.  
*2: When the image of received documents is automatically reduced to fit onto the paper, 8-1/2" x 14" size images will be reduced to fit  
onto 8-1/2" x 11" [length-wise] size paper.  
: Indicates that a received page will be split and printed onto 2 or more separate sheets of paper.  
9-3  
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Section 9 Reference Information  
Paper Size and Priority Feed Chart (Metric version)  
If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will  
automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such  
a case.  
Received Document Size  
Order of  
Selection  
<Notes for this Chart>  
* The top edge of the paper in these illustrations indicates the direction of feed for transmission or print out.  
* FL refers to Folio size paper.  
* If the same size of paper is set in more than one location, the upper drawer will have priority for paper feed.  
* If the either of the Fixed Size or Fixed Cassette modes are selected in the Paper Feed Selection Mode setting, that setting will take  
precedent over the order indicated here.  
*1: Indicates that the Rotate Received Documents function will be used.  
*2: If the received image of Folio size documents is automatically reduced to fit onto the paper, it will be accomplished onto A4R size  
paper.  
: Indicates that a received page will be split and printed onto 2 or more separate sheets of paper.  
9-4  
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Section 9 Reference Information  
Menu Flow Charts  
The following charts represent the flow of the message display when the “function” keys on the touch panel (“Application”, “Register” [“Registration”]  
and “Print Report”) are touched, as well as when the Default key is pressed. Refer to this chart as a reference when operating the FAX.  
Speed-Dial  
One-Touch Keys  
Chain Dial Keys  
Group Dial Keys  
Program Keys  
“Register” [“Registration”] Key  
Your Own FAX Number  
Your Own Name  
Your Own ID  
Self-Station Information  
Date and Time Print Out  
Boxes  
F-Code Confidential Boxes  
F-Code Relay Boxes  
Encryption Boxes  
Permit Telephone Numbers  
Password Check Communication  
Permit IDs  
FAX Forwarding  
Remote Switching  
Remote Test ID  
Management Password  
Access Codes  
Restricted Access  
Encryption Keys  
NW-FAX  
File Name  
IP Address / Host Name  
Administrator’s E-Mail Address  
Save Folder Number  
“Application” key  
Polling Transmission  
Polling Reception  
Entering Documents into an F-Code Confidential Box  
Printing from an F-Code Confidential Box  
Printing from an Encryption Box  
Status Verification of Scheduled Communications  
Transmission Result Display  
Reception Result Display  
9-5  
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Section 9 Reference Information  
Default key  
Type of Phone Line (Inch version only)  
TTI Transmission ON/OFF  
“FAX default” key  
Report Print Out ON/OFF  
Password Check Communication ON/OFF  
FAX Forwarding ON/OFF  
Bulletin Board Function ON/OFF  
Number of Rings (Auto FAX Reception)  
Volume Settings  
Document Size for Scanning from the Document Processor  
TX mode default  
Automatic Reception Mode  
Reception Date & Time Print Out ON/OFF  
Paper Feed Selection Mode  
Manual Paper Feed ON/OFF  
2 in 1 Reception ON/OFF  
Duplex Reception ON/OFF  
NW-FAX Reception (Only available when the Printer/  
Scanner Kit is installed.)  
TX Document Save (Only available when the Printer/  
Scanner Kit is installed.)  
File Format (Only available when the Printer/Scanner  
Kit is installed.)  
Remote Diagnosis ON/OFF  
Restricted Access ON/OFF  
“Print Report” key  
Activity Report  
Confirmation Report  
User Setting List  
F-Code Confidential Box List  
F-Code Relay Box List  
Encryption Box List  
One-Touch Key List  
Group Dial List  
Program Dial List  
Telephone Directory List  
Encryption Key List  
Network FAX Setting List (Only available when the Printer/Scanner Kit is installed.)  
Restricted Access Report (Print out available only when Restricted Access is turned ON.)  
Department List (Print out available only when Restricted Access is turned ON.)  
9-6  
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Section 9 Reference Information  
Error Code Tables  
When a communications error occurs, one of the following error codes will be printed out on the corresponding Transmission Report or Reception  
Report as well as the Activity Report.  
Refer to the following tables for a more detailed explanation of the error.  
* If an error occurs during communication at a transmission speed of 33600 bps, the “U” in the error codes noted below will change to an “E”.  
CODE  
CAUSE AND/OR PROCEDURE FOR CORRECTION  
The line is busy or the other party does not answer after automatically redialling the set number of times.  
Perform transmission or reception procedures again.  
Busy  
Transmission has been interrupted by pressing the Stop/Clear key.  
Reception has been interrupted by pressing the Stop/Clear key.  
During multiple communication (Broadcast Transmission, Polling Reception, etc.), this unit was unable to transmit  
to all destinations due to a communications interruption.  
Stopped  
U00300  
The destination FAX has run out of recording paper. Check with the destination party.  
U00420 -  
U00462  
Connection was made on a call initiated by the transmitting party, but the transmission has been interrupted because  
the transmitting party does not possess the necessary communication capabilities.  
U00600 -  
U00690  
Communication was interrupted due to trouble with your unit. Perform transmission or reception procedures again.  
Communication was interrupted due to trouble with the other party’s FAX unit. Check with the other party.  
U00700  
U00800  
U00810  
Unsuccessfully transmitted page(s) remain. Perform transmission procedures again.  
U00900  
U00910  
Unsuccessfully received page(s) remain. Perform reception procedures again.  
U01000 -  
U01092  
A communication error occurred during transmission. Perform transmission procedures again.  
U01100 -  
U01199  
A communication error occurred during reception. Perform reception procedures again.  
A communication which uses the timer was scheduled, and a number was entered using an abbreviated number or  
one-touch key, etc., but communication with that party was impossible because that number was no longer registered  
when the scheduled time arrived. Check your unit.  
U01400  
A communication error occurred during transmission at high transmission speed. Perform transmission procedures  
again.  
U01500  
U01600  
A communication error occurred during reception at high transmission speed. Perform reception procedures again  
after having the transmitting party lower the transmission speed.  
U01700  
U01720  
A communication error occurred during transmission at high transmission speed. Perform transmission procedures  
again.  
9-7  
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Section 9 Reference Information  
CAUSE AND/OR PROCEDURE FOR CORRECTION  
CODE  
A communication error occurred during transmission at high transmission speed. The destination party’s FAX may not have  
the corresponding high speed reception capabilities. If the destination party’s FAX number was dialled using an abbrevi-  
ated number or one-touch key, change the transmission speed registered for that number to a lower setting and perform  
transmission procedures again.  
U01721  
A communication error occurred during reception at high transmission speed. Perform reception procedures again after  
having the transmitting party lower the transmission speed.  
U01800 -  
U01820  
A communication error occurred during reception at high transmission speed. Your unit may not have the corresponding  
high speed reception capabilities. Perform reception procedures again after having the transmitting party lower the  
transmission speed.  
U01821  
U02200  
An F-Code Based Relay Broadcast Transmission command was received, but transmission to the remaining final  
destination(s) was impossible because the destination FAX phone number(s) that was(were) registered for the  
corresponding F-Code Relay Box in your FAX machine has(have) been deleted. Check the information registered in your  
FAX and have the initial transmitting station perform the transmission operation again.  
An F-Code Based Relay Broadcast Transmission command was received, but was unsuccessful because the F-Code  
Relay Box ID that the initial transmitting station entered did not match the one registered in your FAX. Check the informa-  
tion registered in your FAX and have the initial transmitting station perform the transmission operation again.  
U02400  
U03000  
U03200  
Polling Reception was attempted, but was unsuccessful because no documents had been placed in advance in the  
transmitting party’s FAX. Check with the transmitting party.  
The transmitting party’s FAX is one of our models and an F-Code Based Bulletin Board Reception was attempted in order to  
receive documents from that party’s F-Code Box, but was unsuccessful because there were no documents stored in the  
corresponding F-Code Box.  
An error has occured due to one of the following reasons. Check with the other party.  
1A Polling Reception was attempted in order to receive documents from the other party’s FAX, but was unsuccessful  
because Password Check Communication was turned ON in the other party’s FAX and the necessary password did not  
match.  
U03300  
2 The transmitting party’s FAX is one of our models and an F-Code Based Bulletin Board Reception was attempted in  
order to receive documents from that party’s F-Code Box, but was unsuccessful because Password Check Communica-  
tion was turned ON in the other party’s FAX and the necessary password did not match.  
Polling Reception was attempted, but was unsuccessful because the password input in the transmitting party’s FAX and  
the self-station ID of the receiving party did not match. Check with the other party.  
U03400  
U03500  
The transmitting party’s FAX is one of our models and an F-Code Based Bulletin Board Reception was attempted in order  
to receive documents from that party’s F-Code Box, but was unsuccessful because the F-Code Box number that you  
entered was not registered in the other party’s FAX.  
9-8  
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Section 9 Reference Information  
CODE  
CAUSE AND/OR PROCEDURE FOR CORRECTION  
The transmitting party’s FAX is one of our models and an F-Code Based Bulletin  
Board Reception was attempted in order to receive documents from that party’s  
F-Code Box, but was unsuccessful because the F-Code password that you  
entered did not match the one registered in the transmitting party’s FAX.  
U03600  
An F-Code Based Bulletin Board Reception was attempted in order to receive  
documents from the other party, but was unsuccessful because the other party’s  
FAX does not have F-Code Based Bulletin Board Transmission capabilities or  
because there were no documents stored in the corresponding box.  
U03700  
U04000  
The destination FAX is one of our models and an F-Code Based Confidential  
Transmission was attempted in order to transmit documents to that party’s F-Code  
Box, but was unsuccessful because the F-Code Box number that you entered was  
not registered in the destination party’s FAX.  
A transmission to a destination party’s box (ex. F-Code Box) was attempted, but was  
unsuccessful because the destination party’s FAX does not have F-Code Based  
Confidential Reception capabilities.  
U04100  
U04200  
Encryption Transmission was attempted, but was unsuccessful because the Encryption Box  
was not registered in the other party’s FAX.  
Encryption Transmission was attempted, but was unsuccessful because the other party’s  
FAX does not possess Encryption Communication capabilities.  
U04300  
U04400  
Encryption Transmission was attempted, but was unsuccessful because the Encryption  
Keys did not match.  
Encryption Transmission was attempted, but the other party was not dialled because the  
designated Encryption Key is not registered in your unit.  
U04401  
U04500  
Encryption Reception was attempted, but was unsuccessful because the Encryption Keys  
did not match.  
Transmission was attempted, but was unsuccessful because Password Check  
Communication was turned ON in your unit and the necessary password did not match.  
Check with the destination party.  
U05100  
U05200  
A transmission was attempted by the other party, but was unsuccessful because Password  
Check Communication was turned ON in your unit and the necessary password did not match.  
Transmission was attempted, but was unsuccessful because Password Check Communication  
was turned ON in the destination party’s FAX and the necessary password did not match. Check  
with the destination party.  
U05300  
9-9  
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Section 9 Reference Information  
CAUSE AND/OR PROCEDURE FOR CORRECTION  
CODE  
Communication was attempted but, but was unsuccessful because the other party’s FAX does not match the  
communication protocol in use (the other party is using a G2 facsimile).  
U09000  
An F-Code Based Relay Broadcast Transmission command was received, but all the data to be transmitted was not  
received because the memory in your FAX machine has become full. Check the contents of your machine’s memory  
and, after you have created sufficient space in memory, have the initial transmitting station perform the transmission  
operation again.  
U12000  
A reception from an F-Code box was attempted, but was unsuccessful because the memory in your FAX machine has  
become full. Print out data from memory and try again or abandon the F-Code Based Confidential Reception attempt.  
U14000  
U14100  
The destination FAX is one of our models and a transmission to a destination party’s F-Code Box was attempted,  
but was unsuccessful because memory in the destination party’s FAX machine has become full.  
Memory Reception was attempted, but was unsuccessful because your memory has become full.  
Clear your memory of all other data and attempt reception again.  
U19000  
U19100  
Transmission was attempted, but was unsuccessful because the destination party’s memory has become full.  
Check with the destination party.  
U19200  
U19300  
The data stored in memory is faulty. Perform the necessary communication procedures again.  
A transmission was attempted, but was unsuccessful because the data to be transmitted is faulty.  
Perform the transmission procedure again.  
A reception was attempted, but was unsuccessful because the received data is faulty. Perform the reception procedure  
again.  
U19400  
9-10  
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FCC PART 68 REQUIREMENTS  
1. This equipment complies with Part 68 of the FCC  
rules and the requirements adopted by the ACTA.  
On the rear side cover of the equipment to install  
FAX System (F) is a label that contains, among other  
information, a product identifier in the format  
US:AAAEQ##TXXXX. If requested, this number must  
be provided to the telephone company.  
7. If trouble is experienced with this equipment, please  
contact the following company for repair and (or)  
warranty information:  
KYOCERA MITAAMERICA, INC.  
225 Sand Road, P.O.Box 40008  
Fairfield, New Jersey 07004-0008 U.S.A.  
(973) 808-8444  
2. This equipment connects to the network via USOC  
RJ11C.  
If the equipment is causing harm to the telephone  
network, the telephone company may request that  
you disconnect the equipment until the problem is  
resolved.  
3. A plug and jack used to connect this equipment to  
the premises wiring and telephone network must  
comply with the applicable FCC Part 68 rules and  
requirements adopted by the ACTA. A compliant  
telephone cord and modular plug is provided with  
this product. It is designed to be connected to a  
compatible modular jack that is also compliant. See  
installation instructions for details.  
8. This equipment cannot be used on public coin service  
provided by the telephone company. Connection to  
Party line service is subject to state tariffs. Contact  
the state public utility commission, public service  
commission or corporation commission for  
information.  
4. The REN is used to determine the number of devices  
that may be connected to a telephone line. Excessive  
RENs on a telephone line may result in the devices  
not ringing in response to an incoming call. In most  
but not all areas, the sum of RENs should not exceed  
five (5.0). To be certain of the number of devices that  
may be connected to a line, as determined by the  
total RENs, contact the local telephone company. For  
products approved after July 23, 2001, the REN for  
this product is part of the product identifier that has  
the format US:AAAEQ##TXXXX. The digits  
represented by ## are the REN without a decimal  
point (e.g., 03 is a REN of 0.3). For earlier products,  
the REN is separately shown on the label.  
9. If your home has specially wired alarm equipment  
connected to the telephone line, ensure the  
installation of this equipment does not disable your  
alarm equipment. If you have questions about what  
will disable alarm equipment, consult your telephone  
company or a qualified installer.  
10. The Telephone Consumer Protection Act of 1991  
makes it unlawful for any person to use a computer  
or other electronic device, including FAX machines,  
to send any message unless such message clearly  
contains in a margin at the top or bottom of each  
transmitted page or on the first page of the  
transmission, the date and time it is sent and an  
identification of the business or other entity, or other  
individual sending the message and the telephone  
number of the sending machine or such business,  
other entity, or individual. (The telephone number  
provided may not be a 900 number or any other  
number for which charges exceed local or long-  
distance transmission charges.)  
5. If this equipment causes harm to the telephone  
network, the telephone company will notify you in  
advance that temporary discontinuance of service  
may be required. But if advance notice isn't practical,  
the telephone company will notify the customer as  
soon as possible. Also, you will be advised of your  
right to file a complaint with the FCC if you believe it  
is necessary.  
In order to program this information into your FAX  
machine, you should complete the following  
steps:(Insure that it will be transmitted, refer to Self-  
station registration, page 1-5, Setting the date and  
time, page 1-6, and Transmit Terminal Identifier, Page  
1-4.)  
6. The telephone company may make changes in its  
facilities, equipment, operations or procedures that  
could affect the operation of the equipment. If this  
happens the telephone company will provide advance  
notice in order for you to make necessary  
modifications to maintain uninterrupted service.  
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IMPORTANT SAFETY INSTRUCTIONS  
When using your telephone equipment, basic safety precautions should always be  
followed to reduce the risk of fire, electric shock and injury to persons, including the  
following:  
1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen  
sink or laundry tub, in a wet basement or near a swimming pool.  
2. Avoid using a telephone (other than a cordless type) during an electrical storm. There  
may be a remote risk of electric shock from lightning.  
3. Do not use the telephone to report a gas leak in the vicinity of the leak.  
4. Use only the power cord and batteries indicated in this manual. Do not dispose of  
batteries in a fire. They may explode. Check with local codes for possible special  
disposal instructions.  
SAVE THESE INSTRUCTIONS  
IMPORTANTES MESURES DE SECURITE  
Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel  
téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures.  
En voici quelques unes:  
1. Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un  
évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près d'une piscine.  
2. Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage  
électrique. Ceci peut présenter un risque de choc électrique causé par la foudre.  
3. Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près  
de la fuite.  
4. Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce  
manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux  
règlements pertinents quant à l'élimination des piles.  
CONSERVER CES INSTRUCTIONS  
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CANADIAN IC REQUIREMENTS  
“This product meets the applicable Industry Canada technical specifications”  
“The Ringer Equivalence Number is an indication of the maximum number of devices  
allowed to be connected to a telephone interface. The termination on an interface may  
consist of any combination of devices subject only to the requirement that the sum of the  
RENs of all the devices does not exceed five.”  
The REN (CANADA) of this product is 0.3.  
CONDITIONS DE L'IC CANADIENNE  
“Le présent matériel est conforme aux spécifications techniques applicables d’Industrie  
Canada.”  
“L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux  
qui peuvent être raccordés à une interface téléphonique. La terminaison d'une interface  
peut consister en une combinaison quelconque de dispositifs, à la seule condition que la  
somme d'indices d'équivalence de la sonnerie de tous les dispositifs n'excède pas 5.”  
Le IES (CANADA) pour ce produit est 0.3.  
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WARNING  
This equipment has been tested and found to comply with the limits for a  
Class A digital device, pursuant to Part 15 of the FCC Rules. These limits  
are designed to provide reasonable protection against harmful  
interference when the equipment is operated in a commercial  
environment. This equipment generates, uses, and can radiate radio  
frequency energy and, if not installed and used in accordance with the  
instruction manual, may cause harmful interference to radio  
communications. Operation of this equipment in a residential area is likely  
to cause harmful interference in which case the user will be required to  
correct the interference at his own expense.  
* The use of a non-shielded interface cable with the referenced device is  
prohibited.  
CAUTION – The changes or modifications not expressly approved by the  
party responsible for compliance could void the user's authority to operate  
the equipment.  
* The above warning is valid only in the United States of America.  
REMARQUE  
De l'ozone est libéré pendant le processus d'impression, mais en quantité  
insuffisante pour provoquer un quelconque effet toxique sur la santé.  
Si toutefois le télécopieur est utilisé pendant une période prolongée dans  
une pièce mal aérée ou si vous tirez un nombre extrêmement important  
de copies, l'odeur dégagée peut devenir incommodante. Dès lors, pour  
conserver un environnement de travail approprié au télécopieur, nous  
recommandons d'aérer correctement la pièce.  
CAUTION!  
The power plug is the main isolation device! Other switches on the  
equipment are only functional switches and are not suitable for isolating  
the equipment from the power source.  
ATTENTION!  
Le débranchement de la fiche secteur est le seul moyen de mettre  
l'appareil hors tension. Les interrupteurs sur l'appareil ne sont que des  
interrupteurs de fonctionnement : ils ne mettent pas l'appareil hors tension.  
A1  
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This machine has passed  
all quality controls and  
final inspection.  
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2002. 8  
3DB80020A  
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