Konica Minolta Switch 222 User Manual

User’s Guide [Fax Driver Operations]

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Introduction

Thank you for purchasing this machine.

If the optional fax kit is installed on this machine, faxes can be sent directly

from Windows-compatible computers.

This User’s Guide contains details of the fax driver functions that can be

used to send faxes and descriptions of their operations and precautions. In

order to ensure that this machine is used efficiently, carefully read this man-

ual as needed.

In order to ensure that this machine is used safely, carefully read “Installation

and Operation Precautions”of the User's Guide [Copy Operations] before us-

ing the machine.

The illustrations used in this User’s Guide may differ from the actual model.

Energy Star

As an ENERGY STAR Partner, we have determined that this machine meets

the ENERGY STAR Guidelines for energy efficiency.

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Introduction

What is an ENERGY STAR Product?

An ENERGY STAR product has a special feature that allows it to automat-

ically switch to a “low-power mode” after a period of inactivity. An ENERGY

STAR product uses energy more efficiently, saves you money on utility bills

and helps protect the environment.

Trademarks and Copyright

Netscape Communications, the Netscape Communications logo, Net-

scape Navigator, Netscape Communicator, and Netscape are trade-

marks of Netscape Communications Corporation.

Novell and Novell NetWare are registered trademarks of Novell, Inc.

Microsoft, Windows, and Windows NT are registered trademarks of Mi-

crosoft Corporation.

IBM is a registered trademark of International Business Machines, Inc.

Adobe, the Adobe logo, Acrobat, the Acrobat logo, PostScript, and the

PostScript logo are either registered trademarks or trademarks of Adobe

Systems Incorporated.

Ethernet is a registered trademark of Xerox Corporation.

PCL is a registered trademark of Hewlett-Packard Company Limited.

All other product and brand names are trademarks or registered trade-

marks of their respective companies or organizations.

Compact-VJE

RC4 is a registered trademark or trademark of RSA Security Inc. in the

United States and/or other countries.

RSA is a registered trademark or trademark of RSA Security Inc. RSA

BSAFE is a registered trademark or trademark of RSA Security Inc. in

the United States and/or other countries.

License information

This product includes RSA BSAFE Cryptographic software

from RSA Security Inc.

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Introduction

OpenSSL Statement

OpenSSL License

Redistribution and use in source and binary forms, with or without modifica-

tion, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice,

this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright no-

tice, this list of conditions and the following disclaimer in the documen-

tation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must

display the following acknowledgment:

“This product includes software developed by the OpenSSL Project for

use in the OpenSSL Toolkit. (http://www.openssl.org/)”

4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used

to endorse or promote products derived from this software without prior

written permission. For written permission, please contact openssl-

[email protected].

5. Products derived from this software may not be called “OpenSSL” nor

may “OpenSSL” appear in their names without prior written permission

of the OpenSSL Project.

6. Redistributions of any form whatsoever must retain the following ac-

knowledgment:

“This product includes software developed by the OpenSSL Project for

use in the OpenSSL Toolkit (http://www.openssl.org/)”

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND

ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIM-

ITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FIT-

NESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT

SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR

ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CON-

SEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE-

MENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR

PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON

ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY,

OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY

WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE

POSSIBILITY OF SUCH DAMAGE.

This product includes cryptographic software written by Eric Young

([email protected]). This product includes software written by Tim Hudson

([email protected]).

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Introduction

Original SSLeay License

This package is an SSL implementation written by Eric Young (eay@crypt-

soft.com).

The implementation was written so as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the fol-

lowing conditions are aheared to. The following conditions apply to all code

found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just

the SSL code.

The SSL documentation included with this distribution is covered by the

same copyright terms except that the holder is Tim Hudson (tjh@crypt-

soft.com).

code are not to be removed. If this package is used in a product, Eric Young

should be given attribution as the author of the parts of the library used. This

can be in the form of a textual message at program startup or in documen-

tation (online or textual) provided with the package.

Redistribution and use in source and binary forms, with or without modifica-

tion, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the copyright notice, this list

of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright no-

tice, this list of conditions and the following disclaimer in the documen-

tation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must

display the following acknowledgement:

“This product includes cryptographic software written by Eric Young

([email protected])”

The word ‘cryptographic’ can be left out if the rouines from the library be-

ing used are not cryptographic related.

4. If you include any Windows specific code (or a derivative thereof) from

the apps directory (application code) you must include an acknowledge-

ment:

“This product includes software written by Tin Hudson (tjh@crypt-

soft.com)”

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Introduction

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EX-

PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,

THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A

PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AU-

THOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCI-

DENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES

(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE

GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS

INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILI-

TY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING

NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE

OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH

DAMAGE.

The licence and distribution terms for any publically available version or de-

rivative of this code cannot be changed. i.e. this code cannot simply be cop-

ied and put under another distribution licence [including the GNU Public

Licence.]

All other product names mentioned are trademarks or registered trademarks

of their respective companies

Kerberos

rights reserved.

permission notice

WITHIN THAT CONSTRAINT, permission to use, copy, modify, and distrib-

ute this software and its documentation for any purpose and without fee is

hereby granted, provided that the above copyright notice appear in all copies

and that both that copyright notice and this permission notice appear in sup-

porting documentation, and that the name of M.I.T. not be used in advertis-

ing or publicity pertaining to distribution of the software without specific,

written prior permission. Furthermore if you modify this software you must la-

bel your software as modified software and not distribute it in such a fashion

that it might be confused with the original MIT software.

M.I.T. makes no representations about the suitability of this software for any

purpose. It is provided “as is” without express or implied warranty.

THIS SOFTWARE IS PROVIDED “AS IS” AND WITHOUT ANY EXPRESS OR

IMPLIED WARRANTIES, INCLUDING, WITHOUT LIMITATION, THE IMPLIED

WARRANTIES OF MERCHANTIBILITY AND FITNESS FOR A PARTICULAR

PURPOSE.

THIS SOFTWARE IS NOT ORIGINAL MIT SOFTWARE, MODIFIED BY KONI-

CA MINOLTA BUSINESS TECHNOLOGIES, INC.

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Introduction

Note

This User’s Guide may not be reproduced in part or in full without permis-

sion.

Our company will not be held liable for any incidents caused by using this

printing system or User’s Guide.

Information included in this User’s Guide is subject to change without no-

tice.

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Introduction

SOFTWARE LICENSE AGREEMENT

This package contains the following materials provided by Konica Minolta

Business Technologies, Inc. (KMBT): software included as part of the printing

system (“Printing Software”), the digitally-encoded machine-readable outline

data encoded in the special format and in the encrypted form (“Font Pro-

grams”), other software which runs on a computer system for use in conjunc-

tion with the Printing Software (“Host Software”), and related explanatory

written materials (“Documentation”). The term “Software” shall be used to

describe Printing Software, Font Programs and/or Host Software and also in-

clude any upgrades, modified versions, additions, and copies of the Soft-

ware.

The Software is being licensed to you under the terms of this Agreement.

KMBT grants to you a non-exclusive sublicense to use the Software and

Documentation, provided that you agree to the following:

1. You may use the Software and accompanying Font Programs for imaging

to the licensed output de-vice(s), solely for your own internal business

purposes.

2. In addition to the license for Font Programs set forth in Section 1 above,

you may use Roman Font Programs to reproduce weights, styles, and

versions of letters, numerals, characters and symbols (“Typefaces”) on

the display or monitor for your own internal business purposes.

3. You may make one backup copy of the Host Software, provided your

backup copy is not installed or used on any computer. Notwithstanding

the above restrictions, you may install the on any number of computers

solely for use with one or more printing systems running the Printing Soft-

ware.

4. You may assign its rights under this Agreement to an assignee of all of

Licensee’s right and interest to such Software and Documentation (“As-

signee”) provided you transfer to Assignee all copies of such Software

and Documentation Assignee agrees to be bound by all of the terms and

conditions of this Agreement.

5. You agree not to modify, adapt or translate the Software and Documen-

tation.

6. You agree that you will not attempt to alter, disassemble, decrypt, re-

verse engineer or decompile the Software.

7. Title to and ownership of the Software and Documentation and any re-

productions thereof shall remain with KMBT and its licensor.

8. Trademarks shall be used in accordance with accepted trademark prac-

tice, including identification of the trademark owner’s name. Trademarks

can only be used to identify printed output produced by the Software.

Such use of any trademark does not give you any rights of ownership in

that trademark.

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Introduction

9. You may not rent, lease, sublicense, lend or transfer versions or copies

of the Software Licensee does not use, or Software contained on any un-

used media, except as part of the permanent transfer of all Software and

Documentation as described above.

10. IN NO EVENT WILL KMBT OR ITS LICENSOR BE LIABLE TO YOU FOR

ANY CONSEQUENTIAL, INCIDENTAL INDIRECT, PUNITIVE OR SPE-

CIAL DAMAGES, INCLUDING ANY LOST PROFITS OR LOST SAVING,

EVEN IF KMBT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH

DAMAGES, OR FOR ANY CLAIM BY ANY THIRD PARTY. KMBT OR ITS

LICENSOR DISCLAIMS ALL WARRANTIES WITH REGARD TO THE

SOFTWARE, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITA-

TION IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A

PARTICULAR PURPOSE, TITLE AND NON-INFRINGEMENT OF THIRD

PARTY RIGHTS. SOME STATES OR JURISDICTIONS DO NOT ALLOW

THE EXCLUSION OR LIMITATION OF INCIDENTIAL, CONSEQUENTIAL

OR SPECIAL DAMAGES, SO THE ABOVE LIMITATIONS MAY NOT AP-

PLY TO YOU.

11. Notice to Government End Users: The Software is a “commercial item,”

as that term is defined at 48 C.F.R.2.101, consisting of “commercial com-

puter software” and “commercial computer software documentation,” as

such terms are used in 48 C.F.R. 12.212. Consistent with 48 C.F.R.

12.212 and 48 C.F.R. 227.7202-1 through 227.7202-4, all U.S. Govern-

ment End Users acquire the Software with only those rights set forth

herein.

12. You agree that you will not export the Software in any form in violation of

any applicable laws and regulations regarding export control of any

countries.

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Introduction

Contents

Introduction

Energy Star ......................................................................................x-1

What is an ENERGY STAR Product? ........................................... x-2

Kerberos ......................................................................................... x-5

SOFTWARE LICENSE AGREEMENT ................................................x-7

Contents .............................................................................................x-9

About this manual ...........................................................................x-12

Structure of the manual ................................................................ x-12

Notations ...................................................................................... x-12

Screen images in this user’s guide ............................................... x-12

Using this user’s guide ................................................................. x-13

Overview

1.1

Printer controller ...............................................................................1 -2

Role of the printer controller ...........................................................1 -2

Flow of the PC-FAX operation ........................................................1-3

Operating environment .....................................................................1-4

1.1.1

1.1.2

1.2

1.2.1

Compatible computers and operating systems .............................1-4

Windows .........................................................................................1-4

1.3

Setting up the system .......................................................................1-5

Network connection .......................................................................1-5

Local connection ............................................................................1-6

1.3.1

1.3.2

Installing the fax driver

2.1

Connection and installation procedures .........................................2-2

Windows 2000/XP/Server 2003 ......................................................2-2

Windows Vista/Server 2008 ...........................................................2-3

Windows NT 4.0 .............................................................................2-4

Automatic installation using the installer .......................................2-5

Installer operating environment ......................................................2-5

Settings of this machine .................................................................2-5

To install the fax driver ...................................................................2-6

2.1.1

2.1.2

2.1.3

2.2

2.2.1

2.2.2

2.2.3

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Introduction

2.3

Installing the fax driver using the Add Printer Wizard .................2 -11

2.3.1

Settings of this machine ...............................................................2 -11

IP address setting for this machine ..............................................2 -11

Specifying the RAW port number for this machine ......................2-11

LPD setting for this machine ........................................................2 -11

2.3.2

2.3.3

2.3.4

2.4

For Windows XP/Server 2003 ......................................................2 -12

For Windows Vista/Server 2008 ...................................................2-16

For Windows 2000/NT 4.0 ............................................................2 -19

Installing the fax driver using Plug and Play .................................2 -22

For Windows XP/Server 2003 ......................................................2 -22

For Windows Vista/Server 2008 ...................................................2 -23

For Windows 2000 ........................................................................2 -24

2.4.1

2.4.2

2.4.3

2.5

Uninstalling the fax driver ...............................................................2 -25

When the fax driver contains the delete function .........................2 -25

When the fax driver does not contain the delete function ............2-25

Setting up the fax driver (Windows)

3.1

Sending a fax .....................................................................................3 -2

Fax operations ................................................................................3 -2

Selecting a recipient from the phone book ....................................3 -5

Creating a fax cover sheet ..............................................................3 -6

Settings ............................................................................................3 -11

Common settings .........................................................................3 -11

FAX tab .........................................................................................3 -12

Basic tab .......................................................................................3 -12

Layout tab .....................................................................................3 -13

Stamp/Composition tab ...............................................................3-13

Configure tab ................................................................................3-13

Settings tab ..................................................................................3-13

Specifying the FAX tab settings .....................................................3-14

Specifying the Basic tab settings ..................................................3-15

Specifying a custom size ..............................................................3-15

Specifying user authentication settings .......................................3-16

Specifying the account track settings ..........................................3-17

3.1.1

3.1.2

3.1.3

3.2

3.2.1

3.2.2

3.2.3

3.2.4

3.2.5

3.2.6

3.2.7

3.3

3.4

3.4.1

3.4.2

3.4.3

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3.5

Specifying the Layout tab settings ................................................3 -19

Printing multiple pages on one page (N in 1, Poster Mode) .........3 -19

Specifying the Stamp/Composition tab settings .........................3 -21

Sending with an watermark ..........................................................3 -21

Editing a watermark ......................................................................3 -22

Specifying the Configure tab settings ...........................................3 -24

Selecting an option .......................................................................3 -24

Using a phone book ........................................................................3 -26

Adding a recipient to the phone book ..........................................3-26

Editing a phone book ...................................................................3-29

Saving the driver settings ...............................................................3 -32

Saving the driver settings .............................................................3 -32

Recalling the settings ...................................................................3-34

Editing the settings .......................................................................3 -34

Importing and exporting the driver settings .................................3 -35

3.5.1

3.6

3.6.1

3.6.2

3.7

3.7.1

3.8

3.8.1

3.8.2

3.9

3.9.1

3.9.2

3.9.3

3.9.4

Troubleshooting

4.1

4.2

Unable to Fax .....................................................................................4 -2

Unable to specify desired settings or unable to send as

specified .............................................................................................4-3

4.2.1

Error message ................................................................................4-3

Appendix

5.1

Glossary .............................................................................................5-2

Index

6.1

Index ...................................................................................................6-2

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Introduction

About this manual

Structure of the manual

This manual consists of the following chapters.

Chapter 1 Overview

Chapter 2 Installing the fax driver

Chapter 3 Setting up the fax driver (Windows)

Chapter 4 Troubleshooting

Chapter 5 Appendix

Chapter 6 Index

Notations

Product name

This machine

This machine, or printer

Network controller

Printing system

Integrated network controller

Printer controller, including this machine, and

printing system

Microsoft Windows

Windows

Screen images in this user’s guide

Unless stated otherwise, the fax driver functions are described using the fax

driver for Windows XP.

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Introduction

Using this user’s guide

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1 _Overview

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Overview

1.1

Printer controller

The printer controller is a device that allows this machine to be used as a

printer. The printing functions provided by the printer controller can also be

used to perform PC-FAX operations, which allow a fax to be sent from a

computer.

1.1.1 Role of the printer controller

The printer controller is built into the machine.

You can print or fax from applications on the computer connected to the

printing system. Even when this machine is used as a network printer, you

can print or send faxes from applications on the computer.

Printing system

Computer

Machine

Printer

controller

Note

To perform fax operations, the optional fax kit is required.

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Overview

1.1.2 Flow of the PC-FAX operation

Conventionally, faxes are sent by loading an original into a fax machine and

sending it.

With the fax driver, you can send a fax directly from your computer without

using any paper (PC-FAX transmission).

Transmission commands sent from the application are received by the fax

driver.

Data is transferred to this machine through the USB interface (when using a

USB connection), through the Ethernet (TCP/IP or IPX/SPX) (when using a

network connection), or through the parallel interface (IEEE 1284) (when us-

ing a parallel connection), and then the data is transferred from this machine

to the printer controller. Image rasterization (bitmap data created from output

text and images) is performed by the printer controller. This data is stored in

the memory of this machine and transmitted like a conventional fax job.

Computer

Used with a parallel

connection

Used with a USB

connection

Usedwithanetwork

connection

Application

Printer driver

Parallelinterface

(IEEE 1284)

Ethernet (TCP/IP or

IPX/SPX)

USB

Machine

Fax

Printer controller

PS/PCL processing (rasterizing)

Note

To connect the parallel interface, the optional local interface kit is re-

quired.

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Overview

1.2

Operating environment

The system requirements for using this printing system and the interfaces

used for connection are explained below.

1.2.1 Compatible computers and operating systems

Check that the computer being connected meets the following conditions.

Windows

Item

Operating environment

Operating System

Windows NT 4.0 (Service Pack 6a or later)

Windows 2000 Professional/Server (Service Pack 3 or later),

Windows XP Home Edition/Windows XP Professional, Win-

dows XP Professional x64 Edition, Windows Vista Home Ba-

sic/Home Premium/Ultimate/Business/Enterprise, Windows

Vista Home Basic/Home Premium/Ultimate/Business/Enter-

prise ×64 Edition, Windows Server 2003 Standard Edition,

Windows Server 2003 x64 Edition, Windows Server 2008

Standard/Enterprise, Windows Server 2008 Standard/Enter-

prise x64

Processor

Memory

According to the environment recommended for the operating

system

Capacity recommended for the operating system

With sufficient memory resources in the operating system and

application being used

Drive

CD-ROM

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Overview

1.3

Setting up the system

In order to use this printing system, it must first be set up.

Setup consists of connecting this machine to a computer and installing the

fax driver onto the computer being used.

Detail

This manual describes the setup method of network connection only for

Port9100 that will be installed by the installer, and LPR/Port9100 that will

be installed by Add Printer Wizard printing.

1.3.1 Network connection

Connect this machine to a computer.

Make sure the computer is connected to the network.

Specify the IP address of the machine to connect it to the network.

–

For details on IP address and network settings of the machine, refer

to the User’s Guide [Print Operations].

Depending on the connection method and protocol, change the net-

work settings of this machine.

–

LPR: Enable the LPD settings on the TCP/IP Setting screen.

Port9100: Enable the RAW port setting on the TCP/IP Setting

screen, and specify the RAW port number (default setting is

“9100”).

–

Windows printing: Enable “Windows printing” on the Windows Set-

ting screen.

IPP: Enable IPP print on the IPP Setting screen.

Install the fax driver.

–

Specify the network port of the fax driver according to the connec-

tion method and protocol.

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Overview

1.3.2 Local connection

Connect this machine to a computer

Install the fax driver.

Detail

For details on connecting this machine to a computer, refer to the User’s

Guide [Print Operations].

To update an existing fax driver, delete the existing fax driver first. For de-

tails, refer to “Uninstalling the fax driver” on page 2-25.

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2 _{Installing the fax driver}

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Installing the fax driver

2.1

Connection and installation procedures

In order to use this printing system, the fax driver must be installed. The fax

driver is a program that controls the processing of data for output. Install the

fax driver onto the computer from the provided CD-ROM.

The installation procedure for the Windows fax driver differs depending on

which operating system is used and how this machine is connected to the

computer.

2.1.1 Windows 2000/XP/Server 2003

Setup method

Connection method

Refer to

Connection method Network con-

Port9100

IPP

“Automatic installation using the installer”

on page 2-5

* Select the connection method in the

course of installation.

Select “Normal Printing” for Port 9100,

USB or parallel connection, or “Internet

Printing” for IPP connection.

that can be set up

with an installer

nection

USB

Parallel connection

Connection method Network con-

LPR

“Installing the fax driver using the Add

Printer Wizard” on page 2-11

“For Windows XP/Server 2003” on

page 2-12

“For Windows 2000/NT 4.0” on

page 2-19

that can be set up

with the Add Printer

Wizard

nection

Port9100

Windows

printing

IPP

USB

Parallel connection

Connection method USB

that can be set up

with Plug and Play

“Installing the fax driver using Plug and

Play” on page 2-22

“For Windows XP/Server 2003” on

page 2-22

Parallel connection

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Installing the fax driver

Detail

Before using this machine in a network environment, the network settings

must be specified for this machine. For details, refer to the User’s Guide

[Print Operations].

To install the printer driver under Windows 2000, XP, or Server 2003, log

on as the Administrator.

This manual describes the setup method using the Add Printer Wizard

only for the LPR/Port9100 printing and parallel connection. For installa-

tion procedures via other network connections, refer to the User’s Guide

[Print Operations].

This manual describes the setup method of USB connection using the

Plug and Play.

2.1.2 Windows Vista/Server 2008

Setup method

Connection method

Refer to

Connection method Network con-

Port9100

IPP

“Automatic installation using the installer”

on page 2-5

* Select the connection method in the

course of installation.

Select “Normal Printing” for Port 9100,

USB or parallel connection, or “Internet

Printing” for IPP connection.

that can be set up

with an installer

nection

USB

Parallel connection

Connection method Network con-

LPR

“Installing the fax driver using the Add

Printer Wizard” on page 2-11

“For Windows Vista/Server 2008” on

page 2-16

that can be set up

with the Add Printer

Wizard

nection

Port9100

Windows

printing

IPP

USB

Parallel connection

Connection method USB

that can be set up

with Plug and Play

“Installing the fax driver using Plug and

Play” on page 2-22

“For Windows Vista/Server 2008” on

page 2-23

Parallel connection

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Installing the fax driver

Detail

Before using this machine in a network environment, the network settings

must be specified for this machine. For details, refer to the User’s Guide

[Print Operations].

To install the printer driver under Windows Vista/Server 2008, log on as

the Administrator.

This manual describes the setup method using the Add Printer Wizard

only for the LPR/Port9100 printing and parallel connection. For installa-

tion procedures via other network connections, refer to the User’s Guide

[Print Operations].

This manual describes the setup method of USB connection using the

Plug and Play.

2.1.3 Windows NT 4.0

Setup method

Connection method

LPR

Refer to

Connection method Network con-

that can be set up

with an installer

“Automatic installation using the installer”

on page 2-5

* Select the connection method in the

course of installation.

nection

Parallel connection

Select “Normal Printing” for a parallel

(LPR) connection.

Connection method Network con-

LPR

“Installing the fax driver using the Add

Printer Wizard” on page 2-11

“For Windows 2000/NT 4.0” on

page 2-19

that can be set up

with the Add Printer

Wizard

nection

Parallel connection

Detail

Before using this machine in a network environment, the network settings

must be specified for this machine. For details, refer to the User’s Guide

[Print Operations].

Before performing the installation in Windows NT 4.0 for this machine to

be connected directly to the network using the TCP/IP protocol, the Mi-

crosoft TCP/IP Print Service must be installed on the computer.

To install the printer driver under Windows NT 4.0, log on as the Admin-

istrator.

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Installing the fax driver

2.2

Automatic installation using the installer

If this installer is used, the fax driver can also be installed at same time as the

necessary printer driver.

The operations vary depending on the connection method, and if connecting

with Port9100, specify the IP address manually. If connecting with USB,

specify the machine that is automatically detected.

2.2.1 Installer operating environment

Operating system

Windows NT 4.0 (Service Pack 6a or later)

Windows 2000 Professional/Server (Service Pack 3 or later), Win-

dows XP Home Edition/Windows XP Professional, Windows XP

Professional x64 Edition, Windows Vista Home Basic/Home Pre-

mium/Ultimate/Business/Enterprise, Windows Vista Home Basic/

Home Premium/Ultimate/Business/Enterprise ×64 Edition, Win-

dows Server 2003 Standard Edition, Windows Server 2003 x64

Edition, Windows Server 2008 Standard/Enterprise, Windows

Server 2008 Standard/Enterprise x64

Processor

Memory

According to the environment recommended for the operating sys-

tem

Capacity recommended for the operating system

With sufficient memory resources in the operating system and ap-

plication being used

Before performing the installation in Windows NT 4.0 for this machine to be

connected directly to the network using the TCP/IP protocol, the Microsoft

TCP/IP Print Service must be installed on the computer.

2.2.2 Settings of this machine

Specify the IP address of this machine.

Depending on the connection method and protocol, change the network set-

tings of this machine.

Port9100: Enable the RAW port setting on the TCP/IP Setting screen, and

specify the RAW port number (default setting is “9100”).

IPP: Enable IPP print on the IPP Setting screen.

Note

For details on IP address, RAW port number settings and IPP settings of

this machine, refer to the User’s Guide [Print Operations].

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Installing the fax driver

2.2.3 To install the fax driver

Reminder

When installing on Windows NT 4.0/2000/XP/Vista/Server 2003/Server

2008, administrator permissions are required.

If the wizard starts up in order to add new hardware with a USB connec-

tion, click [Cancel].

If the User Account Control window appears when installing on Windows

Vista, click the [Allow] button or the [Continue] button.

Insert the printer driver CD-ROM (Driver CD-ROM Vol.1 PCL Driver)

into the computer’s CD-ROM drive.

–

Check that the installer starts up, and then continue with step 2.

If the installer does not start up, open the fax driver “Driver_Fax”

folder on the CD-ROM, and then double-click “Setup.exe” and then

continue with step 3.

Click “FAX Driver Install”.

The installation of the fax driver starts.

Click the [AGREE] button if you agree with all terms and conditions of

the license agreement.

–

If you do not agree with the terms and conditions of the license

agreement, the software cannot be installed.

You can change the display language of the installer box in the low-

er-left corner.

–

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Installing the fax driver

–

You can change the display language of the installation license

agreement in the lower-right corner.

When the setup selection dialog box appears, click the [Install printers/

MFPs] button, and then click the [Next] button.

The connected printers and MFPs are detected.

Specify the printer/MFP.

–

Select the machine that is detected automatically, click the [Next]

button, and then go to step 8.

In addition to “Normal Printing” (Port 9100, USB, Parallel), “Internet

Printing” (IPP) can also be selected as the printing method.

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Installing the fax driver

–

If the connection to this machine cannot be detected and the list is

not displayed, select “Specify the Printer/MFP Except for the

Above. (IP Address, Host Name...)”, click the [Refer to] button, and

then go to step 6.

–

When the connection to the machine cannot be detected, the list is

not displayed. If the printer cannot be detected, turn the machine

off, then on again.

When turning the power off, then on again, wait at least 10 seconds

before turning the power on again; otherwise, this machine may not

function properly.

Select the connecting method, and then click the [OK] button.

–

If connecting with Port9100, select “IP Address/IP Host Name” and

type in the IP address.

–

Beside “Local Port”, select “USB” for a USB connection, or select

“LPT1” for a parallel connection.

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Installing the fax driver

–

When a message dialog box appears that indicates that the con-

nector cannot be found, click the [OK] button.

In the “Select Printer/MFP to Install” dialog box, click the [Next] button.

In the Confirm Installation Settings dialog box, click the [Install] button.

–

If Windows logo test and digital signature warning messages ap-

pear in Windows 2000/XP/Server 2003/Vista/Server 2008, click the

[Continue] or [Yes] button.

If the Verify the publisher dialog box of Windows Security appears

in Windows Vista/Server 2008, click “Install this driver software an-

yway”.

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Installing the fax driver

In the Finish Installing Drivers dialog box, click the [Finish] button.

This completes the fax driver installation.

Note

In the Finish Installing Drivers dialog box, installation items can be con-

firmed and settings can be changed.

[Review]: Check the installation settings.

[Rename Printer]: Change the printer name.

[Property]: Specify the property settings of the fax driver. For details,refer

to “Specifying the Configure tab settings” on page 3-24.

[Print Setting]: Specify the functions of the fax driver. For details, refer to

“Settings” on page 3-11.

[Print Test Page]: Perform test print.

Open the printer properties dialog box from the “Printer” window or the

“Printer and FAX” window and change the settings for Share Setting.

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Installing the fax driver

2.3

Installing the fax driver using the Add Printer Wizard

As an example, the following describes the installation procedure via a net-

work connection (LPR/Port9100).

When using the LPR/Port9100 printing, specify the port during the printer

driver installation process.

Detail

For installation procedures via other network connections (Windows

printing, IPP), refer to the User’s Guide [Print Operations].

2.3.1 Settings of this machine

Before using this machine in a network environment, the network settings

must be specified for this machine.

IP address setting for this machine

Specify the IP address of this machine.

Detail

For details on specifying the IP address of this machine, refer to the Us-

er’s Guide [Print Operations].

Specifying the RAW port number for this machine

To use Port9100 printing, enable the RAW port setting on the TCP/IP Setting

screen of this machine, and specify the RAW port number (default setting is

“9100”).

Detail

For details on specifying the RAW port number of this machine, refer to

the User’s Guide [Print Operations].

LPD setting for this machine

To use LPR printing, enable the LPD settings on the TCP/IP Setting screen

of this machine.

Detail

For details on LPD settings of this machine, refer to the User’s Guide

[Print Operations].

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Installing the fax driver

2.3.2 For Windows XP/Server 2003

Reminder

When installing on Windows XP/Server2003, administrator permissions

are required.

Insert the printer driver CD-ROM (Driver CD-ROM Vol.1 PCL Driver)

into the computer’s CD-ROM drive.

Click the [Start] button, and then click “Printers and Faxes”.

–

If “Printers and Faxes” does not appear in the Start menu, open the

Control Panel from the Start menu, select “Printers and Other Hard-

ware”, and then select “Printers and Faxes”.

For Windows XP, click “Add a printer” on the “Printer Tasks” menu.

For Windows Server 2003, double-click the “Add Printer” icon.

Windows XP

Windows Server 2003

The Add Printer Wizard starts up.

Click the [Next] button.

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Installing the fax driver

Select “Local printer attached to this computer”, and then click the

[Next] button.

–

Clear the “Automatically detect and install my Plug and Play print-

er” check box.

Click “Create a new port”, and then select “Standard TCP/IP Port” for

the type of port.

–

For a parallel connection, select “LPT1” beside “Use the following

port”.

Click the [Next] button.

The Add Standard TCP/IP Printer Port Wizard starts.

–

For a parallel connection, continue with step 14.

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Installing the fax driver

Click the [Next] button.

In the “Printer Name or IP Address” box, enter the IP address for this

machine, and then click the [Next] button.

–

If the Additional Port Information Required dialog box appears, go

to step 10.

–

If the Finish screen appears, go to step 13.

–

If both the LPR and Port9100 settings are enabled on the machine,

the fax driver and the machine are connected by LPR.

10 Select “Custom”, and then click the [Settings] button.

11 Change the settings according to the port, and then click the [OK] but-

ton.

–

For an LPR connection, Select “LPR”, and then enter “Print” in the

“Queue name” box.

For a Port9100 connection, select “RAW”, and then enter the RAW

port number (9100 at default) in the “Port Number” box.

The information entered here is case-sensitive.

12 Click the [Next] button.

13 Click the [Finish] button.

The Add Printer Wizard appears.

14 Click the [Have Disk] button.

15 Click the [Browse] button.

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Installing the fax driver

16 Specify the desired folder on the CD-ROM that contains the fax driver,

and then click the [Open] button.

–

Select the specified folder according to the printer driver to be

used, the operating system, and the language.

Fax driver: “Driver_Fax\Drivers\FAX\Language folder\Win_x86 (for

a 64-bit operating system, "Win_x64")” folder on the Driver CD-

ROM Vol.1 PCL Driver

17 Click the [OK] button.

The “Printers” list appears.

18 Click the [Next] button.

19 Follow the on-screen instructions.

–

When the Windows logo test and Digital Signature dialog box ap-

pears, click the [Continue Anyway] button.

20 When installation is complete, make sure that the icon of the installed

printer appears in the Printers and Faxes window.

21 Remove the CD-ROM from the CD-ROM drive.

This completes the fax driver installation.

Note

If both the LPR and Port9100 settings are enabled on the machine, the

fax driver and the machine are connected by LPR.

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Installing the fax driver

2.3.3 For Windows Vista/Server 2008

In Windows Vista/Server 2008, you can retrieve and install the printers that

are on the network.

Note

When installing on Windows Vista/Server 2008, administrator permis-

sions are required.

Insert the printer driver CD-ROM (Driver CD-ROM Vol.1 PCL Driver)

into the computer’s CD-ROM drive.

Click the [Start] button, and then click “Control Panel”.

From “Hardware and Sound”, click “Printer”.

–

If Control Panel is displayed with Classic View, double-click “Print-

ers”.

The Printers window appears.

Click “Add a printer” from the toolbar.

–

For Windows Vista:

–

For Windows Server 2008:

The Add Printer window appears.

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Installing the fax driver

Click “Add a local printer”.

The Select a Printer Port dialog box appears.

Click “Create a new port”, and select “Standard TCP/IP Port”.

–

For a parallel connection, select “LPT1” beside “Use an existing

port”.

Click the [Next] button.

For a parallel connection, continue with step 13.

–

Select “TCP/IP Device”, and then enter the IP address.

–

When both LPR and Port9100 are enabled for this machine, the fax

driver and the machine is connected with LPR.

Click the [Next] button.

–

If the Additional Port Information Required dialog box appears, go

to step 10.

–

If the Install the printer driver dialog box appears, go to step 13.

10 Select “Custom”, and then click the [Settings] button.

11 Change the settings according to the port, and then click the [OK] but-

ton.

–

For an LPR connection, select “LPR”, and then enter “Print” in the

“Queue name” box.

For a Port9100 connection, select “RAW”, and then enter the RAW

port number (9100 at default) in the “Port Number” box.

The information entered here is case-sensitive.

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Installing the fax driver

12 Click the [Next] button.

The Install the printer driver dialog box appears.

13 Click the [Have Disk] button.

14 Click the [Browse] button.

15 Specify the desired folder on the CD-ROM that contains the fax driver,

and then click the [Open] button.

–

Select the specified folder according to the printer driver to be

used, the operating system, and the language.

Fax driver:“ Driver_Fax\Drivers\FAX\Language folder\Win_x86 (for

a 64-bit operating system, "Win_x64")” folder on the Driver CD-

ROM Vol.1 PCL Driver

16 Click the [OK] button.

The “Printers” list appears.

17 Click the [Next] button.

18 Follow the on-screen instructions.

–

If the User Account Control window appears, click the [Continue]

button.

–

If the Verify the publisher dialog box of Windows Security appears,

click “Install this driver software anyway”.

19 Click the [Finish] button.

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Installing the fax driver

20 When installation is completed, make sure that the icon of the installed

printer appears in the Printers and Faxes window.

21 Remove the CD-ROM from the CD-ROM drive.

This completes the fax driver installation.

Note

If both the LPR and Port9100 settings are enabled on the machine, the

fax driver and the machine are connected by LPR.

2.3.4 For Windows 2000/NT 4.0

Reminder

When installing Windows 2000/NT 4.0, administrator permissions are re-

quired.

Insert the printer driver CD-ROM (Driver CD-ROM Vol.1 PCL Driver)

into the computer’s CD-ROM drive.

Click the [Start] button, point to “Settings”, and then click “Printers”.

Double-click the “Add Printer” icon.

The Add Printer Wizard starts up.

Follow the on-screen instructions.

In the screen for selecting the printer connection, select “Local printer”.

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Installing the fax driver

Click the [Next] button.

A screen for specifying ports appears.

Click “Create a new port”, and then select “Standard TCP/IP Port” for

the type of port.

–

For a parallel connection, select “LPT1”.

On Windows NT 4.0, select “LPR Port” from the “Available Printer

Ports” list, and then click the [New Port] button.

Click the [Next] button.

The Add Standard TCP/IP Printer Port Wizard starts.

–

For a parallel connection, continue with step 15.

Click the [Next] button.

10 In the “Printer Name or IP Address” box, enter the IP address for this

machine, and then click the [Next] button.

–

If the Additional Port Information Required dialog box appears, go

to step 11.

If the Finish screen appears, go to step 14.

11 Select “Custom”, and then click the [Settings] button.

12 Change the settings according to the port, and then click the [OK] but-

ton.

–

For an LPR connection, Select “LPR”, and then enter “Print” in the

“Queue name” box.

For a Port9100 connection, select “RAW”, and then enter the RAW

port number (9100 at default) in the “Port Number” box.

The information entered here is case-sensitive.

13 Click the [Next] button.

14 Click the [Finish] button.

The Add Printer Wizard appears.

15 Click the [Have Disk] button.

16 Click the [Browse] button.

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Installing the fax driver

17 Specify the desired folder on the CD-ROM that contains the fax driver,

and then click the [Open] button.

–

Select the specified folder according to the printer driver to be

used, the operating system, and the language.

For Windows 2000

Fax driver: “Driver_Fax\Drivers\FAX\Language folder\Win_x86”

folder on the Driver CD-ROM Vol.1 PCL Driver

For Windows NT 4.0

Fax driver: “Driver_Fax\Drivers\FAX\Language folder\WinNT4.0”

folder on the Driver CD-ROM Vol.1 PCL Driver

18 Click the [OK] button.

The “Printers” list appears.

19 Click the [Next] button.

20 Follow the on-screen instructions.

–

When the Digital Signature dialog box appears, click the [Yes] but-

ton.

21 When installation is complete, make sure that the icon of the installed

printer appears in the Printers window.

22 Remove the CD-ROM from the CD-ROM drive.

This completes the fax driver installation.

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Installing the fax driver

2.4

Installing the fax driver using Plug and Play

2.4.1 For Windows XP/Server 2003

After using a USB or parallel cable to connect this machine to a com-

puter, turn on the computer.

–

Do not disconnect or connect the cable while the computer is start-

ing up.

Insert the printer driver CD-ROM (Driver CD-ROM Vol.1 PCL Driver)

into the computer’s CD-ROM drive.

Turn the main power of this machine on.

The Found New Hardware Wizard dialog box appears.

–

If the Found New Hardware Wizard does not start up, turn the main

power off, then on again.

–

When turning the power off, then on again, wait at least 10 seconds

before turning the power on again; otherwise, this machine may not

function properly.

Select “Install from a list or specific location (Advanced)”, and then

click the [Next] button.

–

If the Windows connect to Windows Update dialog box appears,

select “NO”.

From “Search for the best driver in these locations”, select “Include this

location in the search”, and then click the [Browse] button.

Specify the desired folder on the CD-ROM that contains the fax driver,

and then click the [Open] button.

–

Select the specified folder according to the printer driver to be

used, the operating system, and the language.

Fax driver: “Driver_Fax\Drivers\FAX\Language folder\Win_x86 (for

a 64-bit operating system, "Win_x64")” folder on the Driver CD-

ROM Vol.1 PCL Driver

Click the [Next] button, and then follow the on-screen instructions.

–

When the Windows logo test and Digital Signature dialog box ap-

pears, click the [Continue Anyway] or [YES] button.

Click the [Finish] button.

When installation is complete, make sure that the icon of the installed

printer appears in the Printers and Faxes window.

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Installing the fax driver

10 Remove the CD-ROM from the CD-ROM drive.

This completes the fax driver installation.

2.4.2 For Windows Vista/Server 2008

After using a USB or parallel cable to connect this machine to a com-

puter, turn on the computer.

–

Do not disconnect or connect the cable while the computer is start-

ing up.

Turn the main power of this machine on.

The Found New Hardware Wizard dialog box appears.

–

If the Found New Hardware Wizard dialog box is not appeared, turn

the main power off, then on again.

When the turning the power off, then on again, wait at least 10 sec-

onds before turning the power on again; otherwise, this machine

may not function properly.

Click “Locate and install driver software (recommended)”.

The dialog box prompting you to insert the disk appears.

–

If the disk is not available, click “I don’t have the disk. Show me oth-

er options”. In the next screen, select “Browse my computer for

driver software (advanced)”, and then specify the desired fax driver

folder.

Insert the printer driver CD-ROM (Driver CD-ROM Vol.1 PCL Driver)

into the CD-ROM drive of the computer.

The information on the disk is retrieved. A list of software supporting

this machine appears.

Specify the name of the desired fax driver, and then click the [Next]

button.

Follow the on-screen instructions.

–

If the User Account Control or Digital Signature window appears,

click the [Continue] or [Yes] button.

–

If the Verify the publisher dialog box of Windows Security appears,

click “Install this driver software anyway”.

When the installation is completed, click the [Close] button.

After installation is completed, make sure that the icon of the installed

printer appears in the Printers window.

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Installing the fax driver

Remove the CD-ROM from the CD-ROM drive.

This completes the fax driver installation.

2.4.3 For Windows 2000

After using a USB or parallel cable to connect this machine to a com-

puter, turn on the computer.

–

Do not disconnect or connect the cable while the computer is start-

ing up.

Insert the printer driver CD-ROM (Driver CD-ROM Vol.1 PCL Driver)

into the computer’s CD-ROM drive.

Turn the main power of this machine on.

The Found New Hardware Wizard starts up.

Select “Search for a suitable driver for my device (recommended)”, and

then click the [Next] button.

Select “Specify location”, and then click the [Next] button.

Specify the desired folder on the CD-ROM that contains the fax driver,

and then click the [Open] button.

–

Select the specified folder according to the printer driver to be

used, the operating system, and the language.

Fax driver: “Driver_Fax\Drivers\FAX\Language folder\Win_x86 (for

a 64-bit operating system, "Win_x64")” folder on the Driver CD-

ROM Vol.1 PCL Driver

Click the [OK] button, and then follow the on-screen instructions.

If digital signature warning message appears, click [Yes].

–

Click the [Finish] button.

When installation is complete, make sure that the icon of the installed

printer appears in the Printers window.

10 Remove the CD-ROM from the CD-ROM drive.

This completes the fax driver installation.

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Installing the fax driver

2.5

Uninstalling the fax driver

If it becomes necessary to delete the fax driver, for example, when you want

to reinstall the fax driver, follow the procedure below to delete the driver.

When the fax driver contains the delete function

If the fax driver was installed with an installer, the delete function of the fax

driver is included.

Click the [Start] button, point to “All Programs” (or “Programs”), then to

“xxxxx <group name>”, and then click “xxxxx <model_name>”-“Unin-

stall Printer Driver”.

Select the components to be deleted, and then click the [Uninstall] but-

ton. Follow the on-screen instructions.

If the restart dialog box appears, click [OK] to restart the computer.

When the fax driver does not contain the delete function

If the fax driver was not installed with an installer, the delete function of the

fax driver is not included.

Open the Printers window (for Windows XP/Server 2003, Printers and

Faxes window).

Select the icon of the printer that you want to delete.

Press the [Delete] key on the computer keyboard to delete the fax driv-

er.

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Installing the fax driver

Follow the on-screen instructions.

–

When the fax driver has been deleted, the icon will disappear from

the Printers window (for Windows XP/Server 2003, Printers and

Faxes window).

–

For Windows NT 4.0, this completes the installation. Continue with

step 10.

For Windows 2000/XP/Vista/Server 2003/Server 2008, continue by

deleting the fax driver from Print Server Properties.

Open “Server Properties”.

–

For Windows 2000/XP/Server 2003, click the [File] menu, and then

click [Server Properties].

–

For Windows Vista/Server 2008, right-click space in the Printers

window and click “Run as administrator”, and then click “Server

Properties”.

–

If the User Account Control window appears, click the [Continue]

button.

Click the Driver tab.

Select the printer driver to be deleted from the “Installed printer drivers”

list, and then click the [Remove] button.

–

For Windows 2000/XP/Server 2003, continue with step 9.

For Windows Vista/Server 2008, continue with step 8.

Select “Remove driver and driver package.” on the deletion confirma-

tion screen, and then click the [OK] button.

In the Deletion Confirmation dialog box, click the [Yes] button.

–

For Windows Vista/Server 2008, when the deletion confirmation

screen is displayed, click the [Delete] button.

10 Close the window, and then restart the computer.

Be sure to restart the computer.

–

This completes the fax driver uninstallation procedure.

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Installing the fax driver

Note

Even if the fax driver is deleted using the method described above, the

model information file will remain in the computer. Therefore, the driver

may not be able to be overwritten when reinstalling the same version of

the fax driver. When installing the same version of the fax driver, be sure

to also delete the files described below.

Check the “C:\WINDOWS\system32\spool\drivers\w32x86” folder (for

the x64 system, the “C: \WINDOWS\system32\spool\drivers\x64” folder)

and delete the folder of the corresponding model if it is available. If the

PCL driver and PostScript driver are installed, the model information of

both drivers is deleted. If one driver is remaining, do not delete it.

Delete the “oem*.inf” and “oem*.PNF” files in the “C:\WINDOWS\inf”

folder. (The asterisk (*) in the file name displays a number, and the

number varies according to the environment of the computer.) Before de-

leting the files, open the INF file, check that the model name is described

in the last several lines, and then check that the file of the corresponding

model is available. The PNF file is the same number as the INF file. When

you have deleted a file using “Remove driver and driver package.” in Win-

dows Vista/Server 2008, this operation is not required.

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3 _{Setting up the fax driver}

(Windows)

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Setting up the fax driver (Windows)

3.1

Sending a fax

3.1.1 Fax operations

Reminder

To use the fax function, you must install the optional fax kit onto this ma-

chine. In addition, you must enable the fax kit on the Configure tab after

installation. For details, refer to “Specifying the Configure tab settings” on

page 3-24.

Detail

For details on the fax function of this machine, refer to the User’s Guide

[Facsimile Operations].

Create the data you want to send using any application.

From the [File] menu, select “Print”.

From “Printer Name”, select “xxxxxxx FAX”.

Click the [Preferences] button or the [Properties] button to change the

fax driver settings as necessary.

–

By clicking the [Preferences] button or the [Properties] button in the

Print dialog box, you can specify the settings of each model in the

FAX Printing Preferences dialog box that appears. For details, refer

to “Settings” on page 3-11.

Click the [Print] (or [OK]) button.

The FAX Transmission Popup dialog box appears.

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Setting up the fax driver (Windows)

Enter the recipient’s name and fax number in the “Name” and “FAX

Number” text boxes.

–

Up to 80 characters can be entered in the “Name” text box.

Up to 38 characters (numbers 0 through 9, hyphens (-), #, *, P, and

T) can be entered in the “FAX Number” text box. To send a fax over-

seas, be sure to enter the country code first.

–

Change the transmission mode as necessary.

International Transmission Mode: Slows the speed when sending

faxes overseas. Select this check box if errors occur when sending

faxes overseas.

–

The fax numbers that are registered in the phone book can be spec-

ified by clicking the [Add From Phone Book] button. For details, re-

fer to “Selecting a recipient from the phone book” on page 3-5.

The names and fax numbers that were entered can be added to the

phone book’s “Simple Entry” folder by clicking the [Register To

Phone Book] button.

If a phone book has not been created, you cannot add recipients to

the phone book by clicking the [Register To Phone Book] button. To

use this function, be sure to create a phone book first. For details,

refer to “Adding a recipient to the phone book” on page 3-26.

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Click the [Add Recipients] button.

–

To add multiple recipients, repeat steps 6 and 7. Up to 12 recipients

can be added.

–

To delete a recipient from the list, click the [Delete From List] but-

ton.

If necessary, select the “FAX Cover Sheet” check box to create a fax

cover sheet.

–

For details, refer to “Creating a fax cover sheet” on page 3-6.

Click the [OK] button.

The fax data is sent via this machine.

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Setting up the fax driver (Windows)

3.1.2 Selecting a recipient from the phone book

Detail

To use the phone book, the names and fax numbers of the recipients

must be added to the phone book first. For details, refer to “Adding a re-

cipient to the phone book” on page 3-26.

When sending a fax, click the [Add From Phone Book] button in the

FAX Transmission Popup dialog box.

–

To open the FAX Transmission Popup dialog box, follow steps 1 to

5 under “Fax operations”. For details, refer to “Fax operations” on

page 3-2.

Select “Personal List” or “Group” from the list on the left side of the di-

alog box to display the desired recipient in “Personal Information”.

–

Click the [Find] button to specify the conditions to search for a re-

cipient.

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Setting up the fax driver (Windows)

Select the name of the recipient you want to send a fax to, and then

click the [Add Recipients] button.

–

Multiple recipients can be added in the same way. Up to 12 recipi-

ents can be added.

–

To delete a recipient, click the [Delete] button.

–

If recipients have been added to a group, all the members of the

group can be added to “Recipient List” (group transmission) by se-

lecting a group name, then clicking the [Add Recipients] button.

Click the [OK] button.

The names that were specified are added to “Recipient List” and the

FAX Transmission Popup dialog box appears again.

3.1.3 Creating a fax cover sheet

When sending a fax, you can attach a cover sheet to the fax message by se-

lecting the “FAX Cover Sheet” check box in the FAX Transmission Popup di-

alog box. You can edit the cover sheets from the FAX Cover Sheet Settings

dialog box that appears by clicking the [Settings] button in the Fax Transmis-

sion Popup dialog box.

In the FAX Cover Sheet Settings dialog box, you can change the settings on

the Basic, Recipient, Sender, or Image tab by switching between each

screen.

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Setting up the fax driver (Windows)

Note

For Windows Vista x64/Server 2008 x64, the “FAX Cover Sheet” check

box cannot be selected from the FAX Transmission Popup dialog box. It

must be specified in the Print settings for the fax driver in advance. In ad-

dition, “FAX Cover Sheet” cannot be selected with any of the following

functions at the same time.

- [User Authentication]

- [Account Track]

- [Popup Authentication Dialog when printing]

Select the “FAX Cover Sheet” check box in the FAX Transmission Pop-

up dialog box.

Click the [Settings] button.

The FAX Cover Sheet Settings dialog box appears.

Select the size of the cover sheet from the “Cover Size” drop-down list.

On the Basic tab, specify the format of the cover sheet and subject of

the fax.

–

Style: Selects the format design of the cover sheet.

Subject: Enters the subject of the fax to be sent. Up to 64 charac-

ters can be entered in the “Subject” text box.

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–

Date: Specifies the date. Select a format or enter any format. If en-

tering a format, up to 20 characters can be entered in the “Input Ar-

bitrarily” text box.

–

Pages: Specifies the number of pages to be sent.

Comment: Enters the text to be displayed in the comment box. Up

to 640 characters can be entered in the “Comment” text box, and

returns are converted into two characters.

Specify the recipient information on the Recipient tab.

–

Standard: Specifies standard text.

Details: Specifies the details described under “Recipient Setting

Details”.

–

Load with Joint Name: Lists the recipient with joint names. The

items listed are the items shown under “Recipient List” on the FAX

Transmission Popup dialog box.

Load Set Information: Lists the information that was entered in the

“Company”, “Department”, “Name”, and “FAX Number” text box-

es.

–

Read: Reads the information of the first recipient to the information

box.

If “Load with Joint Name” is selected, the names that were added

are entered, but titles cannot be added.

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Setting up the fax driver (Windows)

–

If a recipient is not specified on the FAX Transmission Popup dialog

box, “Load Set Information” cannot be selected. In addition, it can-

not be selected on the FAX tab in the FAX Printing Preferences di-

alog box as well.

Specify the sender information on the Sender tab.

Select the check box of the information to be listed, and then enter the

information.

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Setting up the fax driver (Windows)

To place graphics such as a company logo or map on a cover sheet,

specify the image file on the Image tab.

Select the “Zoom” check box to specify the size, and set the position

with the values in the “X” and “Y” boxes.

Check the specified settings.

Click the [Check] button to check an enlarged preview image.

–

Click the [Add] button to save the cover sheet settings. The settings

can then be recalled from the “Cover Sheet Settings” drop-down

list the next time a cover sheet is used.

Click the [OK] button.

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Setting up the fax driver (Windows)

3.2

Settings

3.2.1 Common settings

The following describes the common settings and buttons that are displayed

on all tabs.

Button

Function

Click this button to close the dialog box and apply any set-

tings that have been changed.

Cancel

Click this button to cancel any settings that have been

changed and close the dialog box.

Help

Click this button to display the help for each item on the

currently displayed dialog box.

Add (Favorite Setting)

Click this button to save the current settings and to view

them at a later time.

Edit (Favorite Setting)

Default

Click this button to change the saved settings.

Click this button to return the settings to their defaults,

which were selected when the driver was installed.

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Setting up the fax driver (Windows)

Button

Function

View

A preview of the page layout as specified in the current set-

tings is displayed and a preview image of the print job can

be checked.

Detail

To enable any installed options, you must specify the Device Option set-

tings. For details, refer to “Specifying the Configure tab settings” on

page 3-24.

3.2.2 FAX tab

Item

Function

Resolution

Cover Sheet

Phone Book Entry

Specifies the fax resolution.

Specifies the fax cover sheet.

Edits the phone book.

3.2.3 Basic tab

Item

Function

Original Orientation

Original Size

Paper Size

Specifies the orientation of the original.

Specifies the size of the original.

Specifies the output paper size of the recipient. Automati-

cally enlarges or reduces when the Original Size setting is

changed.

Zoom

Specifies the enlargement and reduction ratio.

[Authentication/Account Track]

Specifies the user name and password if user authentica-

tion settings have been specified on the machine, or the

department name and password if account track settings

have been specified on the machine.

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Setting up the fax driver (Windows)

3.2.4 Layout tab

Item

Function

Combination

Prints multiple pages on one page, or prints one sheet of an

original divided on multiple pages. Details can be specified

by clicking the [Combination Details] button.

Skip Blank Pages

Does not print blank pages in the data.

3.2.5 Stamp/Composition tab

Item

Function

Watermark

Prints a watermark (text stamp) on the page being printed.

Watermarks can be added, changed, or deleted by clicking

the [Edit] button.

3.2.6 Configure tab

Item

Function

Device Option

Specifies the status of the options that are installed on this

machine and the status of the account track function.

Specify the status of each item from the “Setting” drop-

down list.

Note

To display the Configure tab, right-click the “xxxxxxx FAX” icon, and then

click “Properties”.

3.2.7 Settings tab

Item

Function

Display Constraint Message

Displays a message when functions that cannot be speci-

fied at the same time were enabled from the printer driver.

Display paper set in Print Server

Properties

Uses the paper that was added in [Server Properties] of the

printer folder.

Popup Authentication Dialog

when printing

Displays the Account Track dialog box when a print job is

specified to enter the department name.

Store Custom Size

Store the custom paper sizes.

Note

To display the Settings tab, right-click the “xxxxxxx FAX” icon, and then

click “Properties”.

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Setting up the fax driver (Windows)

3.3

Specifying the FAX tab settings

Resolution: Specifies the fax resolution. If the resolution is increased, the

transmission time may take longer.

Cover Sheet: Specifies the fax cover sheet. This function can be specified

when sending a fax. For details, refer to “Creating a fax cover sheet” on

page 3-6.

Phone Book Entry: Edits the phone book. For details, refer to “Adding a re-

cipient to the phone book” on page 3-26.

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Setting up the fax driver (Windows)

3.4

Specifying the Basic tab settings

Original Orientation: Specifies the orientation of the original.

Original Size: Specifies the paper size of the original.

Paper Size: Specifies the output paper size of the recipient. Automatically

enlarges or reduces when the Original Size setting is changed.

Zoom: Specifies the enlargement and reduction ratio.

[Authentication/Account Track]: Specifies the user name and password if

user authentication settings have been specified on the machine, or the de-

partment name and password if account track settings have been specified

on the machine.

3.4.1 Specifying a custom size

If sending an original of a custom size, or if the recipient is using a custom

paper size, you can specify the paper size by following the procedure de-

scribed below.

From the “Original Size” or the “Paper Size” drop-down list, select

“Custom Size”.

The Custom Size Settings dialog box appears.

Specify settings for the following:

–

Width: Specifies the width of the custom paper size according to

the selected measurement unit.

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Setting up the fax driver (Windows)

–

Length: Specifies the length of the custom paper size according to

the selected measurement unit.

Unit: Selects the measurement unit that specifies the size.

Click the [OK] button.

3.4.2 Specifying user authentication settings

If user authentication settings have specified on the machine, you must enter

a user name and password.

Note

If a fax is sent using a user name or password that is not registered with

the user authentication settings of the machine or if a fax is sent without

the “User Authentication” check box selected, the fax is deleted without

being authenticated by the machine.

If user authentication settings have been specified on the machine when

“Enhance Security” is set to “ON” or access locks are specified with the

software switch settings, incorrectly entering user authentication infor-

mation locks the machine so that no operation can be performed by the

corresponding user. For details on the user authentication settings and

enhanced security settings, refer to the User's Guide [Copy Operations].

Detail

If user authentication settings have not been specified on the Configure

tab, user authentication is not performed. To perform user authentication,

be sure to specify the appropriate settings under “Device Option”. For

details, refer to "“Specifying the Configure tab settings” on page 3-24.

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Setting up the fax driver (Windows)

Click the Basic tab.

Click the [Authentication/Account Track] button.

Type in the user name and the password.

–

Up to 64 characters can be entered for the user name, and up to 32

characters can be entered for the password.

Click the [OK] button.

Note

For details on user authentication, consult the administrator of this ma-

chine.

3.4.3 Specifying the account track settings

If the account track settings have been specified on this machine, you must

enter a department name and password.

Note

If a fax is sent using a department name or password that is not a regis-

tered account on this machine, or if a fax is sent without “Account Track”

selected, the operation is not authenticated by this machine and the job

is canceled.

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Setting up the fax driver (Windows)

Detail

If the account track settings are not specified on the Configure tab, ac-

count track cannot be performed. If using the account track function, be

sure to specify the Device Option settings . For details, refer to “Specify-

ing the Configure tab settings” on page 3-24.

Click the Basic tab.

Click the [Authentication/Account Track] button.

Enter the department name and password.

–

Up to 8 characters can be entered for the department name and the

password.

Click the [OK] button.

Note

For details on the account track function, consult the administrator of this

machine.

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Setting up the fax driver (Windows)

3.5

Specifying the Layout tab settings

Combination: Prints multiple pages on one page, or prints one sheet of an

original divided on multiple pages. Details can be specified by clicking the

[Combination Details] button.

Skip Blank Pages: Does not print blank pages in the data.

3.5.1 Printing multiple pages on one page (N in 1, Poster Mode)

You can specify whether to print multiple pages of text on one page with N

in 1 printing, or print one sheet of an original divided on multiple pages with

Poster Mode printing.

N in 1 printing comes in handy when you want to reduce the number of out-

put pages.

Poster Mode printing comes in handy when the recipient’s fax machine does

not support large paper sizes.

Click the Layout tab.

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Setting up the fax driver (Windows)

Select the “Combination” check box, and then specify the setting from

the drop-down list.

To change the “Border” and “Overlap width line” settings, click the

[Combination Details] button, and then change the settings in the dia-

log box that appears.

Reminder

When printing a job that contains pages of different sizes and orienta-

tions, images may be missing or overlapping when the document is print-

ed.

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Setting up the fax driver (Windows)

3.6

Specifying the Stamp/Composition tab settings

3.6.1 Sending with an watermark

Specific text can be sent in the background as an watermark.

Note

For Windows Vista x64/Server 2008 x64, “Watermark” cannot be select-

ed with any of the following functions at the same time.

- [User Authentication]

- [Account Track]

- [Popup Authentication Dialog when printing]

Click the Stamp/Composition tab.

Select the “Watermark” check box.

From the list, select the watermark that you want to print.

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Setting up the fax driver (Windows)

3.6.2 Editing a watermark

You can change the fonts and position of the watermark and you can register

a new one.

Click the Stamp/Composition tab.

Select the “Watermark” check box.

Click the [Edit] button under “Watermark”.

The Edit Watermark dialog box appears.

To create a watermark, click the [Add] button.

To change a watermark, select the watermark from the “Current Wa-

termark” list.

Specify settings for the following:

–

Watermark Name: Enters the name of the watermark.

Watermark Text: Enters the text that is to be printed as a water-

mark.

–

[Add]: Click to create a new watermark.

[Delete]: Click to delete the selected watermark.

Position: Specifies the vertical and horizontal positions. The water-

mark position can also be specified by using the horizontal and ver-

tical sliders in the dialog box.

–

Angle: Specifies the watermark print angle.

Font Name: Specifies the font.

Size: Specifies the size.

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Setting up the fax driver (Windows)

–

Style: Specifies the font style.

Frame: Specifies the frame style.

Density: Specifies the density of the text.

Sharing: Specifies whether to register the watermark as public or

private.

–

Transparent: Prints the watermark as a transparent image.

1st Page Only: Prints the watermark on the first page only.

Repeat: Prints several watermarks on a single page.

Click the [OK] button.

Note

Up to 30 watermarks can be registered with the shared setting, and up to

20 watermarks can be registered with the private setting.

Only the administrator can select a setting under “Sharing”.

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Setting up the fax driver (Windows)

3.7

Specifying the Configure tab settings

3.7.1 Selecting an option

You can specify whether an option is enabled so that the functions of this

machine are available from the fax driver.

If the options are not set using the Configure tab, the option function cannot

be used with the fax driver. When installing options, be sure to make the

proper settings.

Open the Printers window or Printers and Faxes window.

–

For Windows 2000, click the [Start] button, point to “Settings”, and

then click the “Printers”.

For Windows XP/Server 2003, click the [Start] button, and then

click “Printers and Faxes”.

For Windows Vista/Server 2008, click the [Start] button, open Con-

trol Panel, and then click “Printer” from “Hardware and Sound”.

If “Printers and Faxes” does not appear in the Start menu in Win-

dows XP/Sever 2003, open the Control Panel from the Start menu,

select “Printers and Other Hardware”, and then select “Printers and

Faxes”.

Right-click the “xxxxxxx FAX” icon, and then click “Properties”.

Click the Configure tab.

Select the options to be specified under “Device Option”.

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Setting up the fax driver (Windows)

Select the status of the option from the “Setting” drop-down list.

Note

If a “Model” is available under “Device Option”, select the model to be

used.

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Setting up the fax driver (Windows)

3.8

Using a phone book

3.8.1 Adding a recipient to the phone book

When sending a fax, you can recall the fax numbers that are used frequently

by adding them to a phone book. A phone book can be added from the FAX

tab in the FAX Printing Preferences dialog box.

From the FAX tab in the FAX Printing Preferences dialog box, click the

[Phone Book Entry] button.

The Phone Book Entry dialog box appears.

From the left side of the dialog box, select “Personal List”, and then

click the [Add New] button.

The Personal Information\\Personal List dialog box appears.

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Setting up the fax driver (Windows)

Enter the appropriate information in the “Name”, “Fax Number”, “Com-

pany”, and “Department” text boxes.

–

If entering a name for a fax cover sheet, titles cannot be added. To

add a title to a fax cover sheet, add the title in the “Name” text box.

Up to 80 characters can be entered in the “Name”, “Company”, and

“Department” text boxes.

Up to 38 characters (numbers 0 through 9, hyphens (-), #, *, P, and

T) can be entered in the “Fax Number” text box. To send a fax over-

seas, be sure to enter the country code first.

–

Change the transmission mode as necessary.

International Transmission Mode: Slows the speed when sending

faxes overseas. Select this check box if errors occur when sending

faxes overseas.

To add a recipient to a group, select the check box of the group to be

added.

–

If adding a recipient to a group, you can specify the recipient in a

group (group transmission). To send faxes to specific members, it

comes in handy to add them to a group.

–

Multiple groups can be selected and added.

The group name can be changed.

Click the [OK] button.

The information of the recipient is registered and it is added to “Person-

al Information”.

If a group was specified, the group that was added also appears in

“Group”.

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Setting up the fax driver (Windows)

Click the [OK] button.

If a name was added, the editing of the phone book is complete.

The first time you register a phone book, a dialog box to confirm wheth-

er you want to save the phone book appears.

Click the [Yes] button.

The Save As dialog box appears.

Specify the storage location, enter the file name, and then click the

[Save] button.

The phone book is saved as a file.

–

The Save As dialog box appears when a phone book is registered

for the first time. The Save As dialog box does not appear from the

second time the phone book is changed and thereafter since the

phone book file is automatically overwritten.

The saved phone book file automatically appears the next time you

open the phone book. To open a different phone book, select

“Open” from the “File” menu in the Phone Book Entry dialog box. If

multiple phone books have been saved, you can use the phone

books by switching between them.

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Setting up the fax driver (Windows)

–

A new phone book can be created by clicking “New” from the “File”

menu in the Phone Book Entry dialog box. You can save a file under

a different name by clicking “Save As” from the “File” menu.

The file extension for the phone book files is “.csv”.

–

3.8.2 Editing a phone book

You can easily change the personal information that was registered, change

the group names, edit, or organize the phone books.

To change the personal information:

Select the name you want to change from “Personal List” on the left side of

the dialog box, and then click the [Edit] button on the right. The same Per-

sonal Information\\Personal List dialog box that appeared when you regis-

tered the phone book appears, allowing you to change the information.

You can select the name that you want to change from “Personal List” on the

left side of the dialog box, and you can delete a recipient by clicking the [De-

lete] button on the right. If a recipient is deleted, it is also deleted from the

registered group.

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Setting up the fax driver (Windows)

Note

When sending a fax, the names and fax numbers that were entered man-

ually and registered by clicking the [Register To Phone Book] button, ap-

pear in the “Simple Entry” folder of the phone book.

To change a registered recipient to a group: From “Personal List” on the left

side of the dialog box, select the name you want to change, and then select

or clear the check box of the group under the “Select Group” drop-down list.

Note

A recipient can even be added to a group by dragging the recipient’s

name from “Personal List” on the left side of the dialog box to the desired

group. However, the name cannot be dragged out of the group.

Up to 100 recipients can be added to a group.

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Setting up the fax driver (Windows)

To change a group name:

Select the group that you want to change from “Group” on the left side of the

dialog box, and then specify “Rename Group” from the “Edit” menu.

To create a folder:

Select “Personal List” on the left side of the dialog box, and then specify

“Add Folder” from the “Edit” menu.

You can move names from “Personal List” by dragging them to a folder.

Note

Names can also be moved to the desired folder by right-clicking a name

and selecting “Copy” or “Cut”, then selecting “Paste” on the target fold-

er.

Up to 40 characters can be entered for the folder name.

A folder can be up to three layers deep.

To edit a folder, select the desired folder, and then click the [Edit] button.

To delete a folder, select the desired folder, and then click the [Delete] but-

ton.

To search the personal information:

Click the [Find] button on the right side of the dialog box to display the Find

dialog box where the search conditions can be specified.

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Setting up the fax driver (Windows)

3.9

Saving the driver settings

You can save the setting values of the changed driver and recall them as

necessary.

3.9.1 Saving the driver settings

Change the driver settings from the Basic tab and the Layout tab.

Click the [Add] button next to the “Favorite Setting” drop-down list.

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Setting up the fax driver (Windows)

Specify settings for the following:

–

Name: Enters the specified registration name.

Icon: Specifies the icon. The settings can be registered even if the

icon is not specified.

–

Sharing: Specifies whether to register the specified file as public or

private.

Comment: Enters the detailed description of the specified file, if

necessary.

Click the [OK] button.

The specified settings are registered in the “Favorite Setting” drop-

down list.

Note

Up to 30 shared settings and up to 20 private settings can be registered.

Up to 30 characters can be entered in the “Name” text box. Up to 255

characters can be entered in the “Comment” text box.

Only the administrator can select a setting under “Sharing”.

Detail

The settings that were specified can also be saved (exported) to a file. For

details, refer to “Importing and exporting the driver settings” on

page 3-35.

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Setting up the fax driver (Windows)

3.9.2 Recalling the settings

Select the settings to recall from the “Favorite Setting” drop-down list on the

FAX Printing Preferences dialog box.

The setting values are recalled, and the settings for the fax driver are

changed.

3.9.3 Editing the settings

You can edit the recalled function items such as the specified names and

comments.

In the FAX Printing Preferences dialog box, click the [Edit] button next

to the “Favorite Setting” drop-down list.

From the list, select the specified name that you want to change, and

then change the setting.

To delete a setting, click the [Delete] button.

To switch the order displayed, click the [Up] button or the [Down] but-

ton.

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Setting up the fax driver (Windows)

Click the [Option] button, select the check box of the function that you

want to recall, and then click the [OK] button.

Click the [OK] button.

Note

The specified settings of the driver functions cannot be changed.

3.9.4 Importing and exporting the driver settings

You can also save (export) or read (import) the settings that were specified

to a file. This comes in handy when you want to use the same settings on an-

other computer.

In the FAX Printing Preferences dialog box, click the [Edit] button next

to the “Favorite Setting” drop-down list.

From the list, select the specified name that you want to export, and

then click the [Export] button.

The dialog box to save the specified file appears.

Specify the location to save the file and enter the file name.

Click the [Save] button.

The specified file is created. The file extension is “.ksf”.

Note

To read the specified file that was saved in the “Favorite Setting” drop-

down list, click the [Import] button and specify the file.

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4 _{Troubleshooting}

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Troubleshooting

4.1

Unable to Fax

This chapter explains the troubleshooting procedures for possible malfunc-

tions.

Perform the following troubleshooting procedures, in order, if the fax cannot

be sent after the send command is applied.

Symptom

Probable cause

Action

The message “No

printers are con-

nected.” or “Print

error” appears.

The fax driver specified for faxing

may not be compatible with the

printer controller.

Check the printer name selected.

The network cable, or USB cable is Check that the cable is connected

disconnected.

properly.

An error has occurred in this ma-

chine.

Check this machine’s control pan-

el.

Available memory space is not suf- Perform a test print to check

ficient.

whether faxing is possible.

The machine does

not start faxing al-

though the printing

operation was com-

pleted on the com-

puter.

The fax driver specified for faxing

may not be compatible with the

printer controller.

Check the printer name selected.

The network cable, or USB cable is Check that the cable is connected

disconnected.

properly.

An error has occurred in this ma-

chine.

Check this machine’s control pan-

el.

A print job is queued in this ma-

chine, delaying printing.

Check the job order on the Active

Jobs list of the machine’s control

panel.

If the account track settings have

been applied, an unregistered de-

partment name (or password) may

have been entered.

Enter the correct department name

(or password).

If user authentication settings have Enter the correct user name and

been specified, an unregistered

user name or password may have

been entered.

password.

Available computer memory space Perform a test print to check

is not sufficient.

whether faxing is possible.

The connection of this machine to

the network is not yet established

(while connecting to a network).

Consult with the network adminis-

trator.

If the problem persists after all of these procedures have been performed,

read the User’s Guide [Copy Operations], [Network Scanner Operations] or

[Print Operations].

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Troubleshooting

4.2

Unable to specify desired settings or unable to send

as specified

Perform these troubleshooting procedures if settings cannot be specified in

the fax driver or if the fax is not sent as specified.

Note

Some of the fax driver functions cannot be combined with other func-

tions.

Symptom

Probable cause

Action

A fax driver setting cannot be Some functions cannot be

selected. combined.

Do not try to select settings

that are not available.

The “Conflicts” message with An incorrect combination of

Check the settings and speci-

“Unable to Select” or “Func-

tion Canceled” appears.

functions has been specified. fy the functions correctly.

The fax is not sent as speci-

fied.

Incorrect settings are speci-

fied.

Check each setting in the fax

driver.

A combination of functions,

although possible in the fax

driver, is not possible with this

machine.

The paper size, orientation,

Enter the correct settings in

and other settings specified in the application.

the application have priority

over those specified in the fax

driver.

The watermark cannot be at-

tached.

The watermark is not correctly Check the watermark set-

set.

tings.

The watermark density is set

to a level that is too low.

Check the density settings.

Watermarks cannot be out-

puted in graphics applica-

tions.

No watermark can be output-

ed in this case.

4.2.1 Error message

Message

Cause and remedy

Cannot connect to the network.

A connection to the network could not be established.

Check if the network cable is correctly connected. In addi-

tion, check that the Network Settings parameter have been

correctly specified.

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5 _Appendix

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Appendix

5.1

Glossary

Term

Definition

An Ethernet standard, which is a cable consisting of twisted copper wire

10Base-T/

100Base-TX/

1000Base-T

pairs. The transmission speed of 10Base-T is 10 Mbps, of 100Base-TX is

100 Mbps, and of 1000Base-T is 1000 Mbps.

bit

Abbreviation for Binary Digit. The smallest unit of information (data quantity)

on a computer or printer. Displays data using 0 or 1.

BMP

Abbreviation for Bitmap. A file format for saving image data which uses the

.bmp extension. Commonly used on Windows platforms. You can specify

the color depth from monochrome (2 values) to full color (16,777,216

colors). Images are not usually compressed when saved.

BOOTP

Abbreviation for Bootstrap Protocol. A protocol in which a client computer

on a TCP/IP network automatically specifies the network settings from the

server. Currently, DHCP, which is an advanced protocol based on BOOTP,

is mainly used.

Brightness

Byte

Brightness of a display screen

Unit of information (data quantity) on a computer or printer. Configured as 1

byte equals 8 bits.

Client

A computer that uses the services provided by a server through a network.

Default gateway

A device, such as a computer or router, used as a “gateway” to access

computers not on the same LAN.

DHCP

DNS

Abbreviation for Dynamic Host Configuration Protocol. A protocol in which

a client computer on a TCP/IP network automatically specifies the network

settings from the server. With collective management of the IP address for

DHCP clients on the DHCP server, you can avoid duplication of an address

and you can build a network easily.

Abbreviation for Domain Name System. A system that acquires the support-

ed IP addresses from host names in a network environment. DNS allows the

user to access other computers over a network by specifying host names,

instead of difficult to memorize and understand IP addresses.

DPI (dpi)

Driver

Abbreviation for Dots Per Inch. A resolution unit used by printers and scan-

ners. Indicates how many dots per inch are represented in an image. The

higher the value, the higher the resolution.

Software that works as a bridge between a computer and a peripheral de-

vice.

Ethernet

FTP

LAN transmission line standard

Abbreviation for File Transfer Protocol. A protocol for transferring files over

the Internet or an intranet on the TCP/IP network.

Gateway

Hardware and software used as the point where a network is connected to

a network. A gateway also changes data formats, addresses, and protocols

according to the connected network.

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Appendix

Term

Definition

Grayscale

Monochrome image expressive form using the gradation information from

black to white

Hard disk

Large capacity storage device for storing data. The data can be stored even

if the power is turned off.

Host name

HTTP

Displayed name of a device over a network.

Abbreviation for HyperText Transfer Protocol. A protocol used to send and

receive data between a Web server and a client (Web browser). Documents

containing images, recordings, and video clips can be exchanged with the

expressive form information.

Install

IPP

To install hardware, operating systems, applications, printer drivers on to a

computer

Abbreviation for Internet Printing Protocol. A protocol that sends and re-

ceives print data and controls printers over the Internet on a TCP/IP net-

work. Data can also be sent to printers in remote areas to print over the

Internet.

IP address

A code (address) that is used to identify individual network devices over the

Internet.

IPv4 (Internet Protocol version 4), widely spread today, is expressed such

as 192.168.1.10 using 32-bit numbers divided into four. In the next genera-

tion IPv6 (Internet Protocol version 6), 128-bit IP addresses are used.

IP addresses are assigned to devices, including computers, which are con-

nected to the Internet.

LAN

Abbreviation for Local Area Network. A network which connects computers

on the same floor, in the same building, or in neighboring buildings.

Local printer

LPD

A printer connected to a parallel or USB port of a computer.

Abbreviation for Line Printer Daemon. A printer protocol that uses TCP/IP

and is platform-independent. Originally developed for BSD UNIX, it has be-

come the standard printing protocol and can be used with any general com-

puter.

LPR/LPD

Abbreviation for Line Printer Request/Line Printer Daemon. A printing meth-

od over a network in a Windows NT system or UNIX system. Using TCP/IP,

you can output print data from Windows or Unix to a printer over a network.

MAC address

Abbreviation for Media Access Control address. With a special ID number

for each Ethernet card, data can be sent and received between the cards. A

number consists of 48 bits. The first 24 bits consist of a special number for

each manufacture controlling and assigning IEEE. The last 24 bits consist of

a number that the manufacturer assigns uniquely to the card.

Memory

NDPS

Storage device for storing data temporally. When the power is turned off the

data may or may not be erased.

Abbreviation for Novell Distributed Print Services. Provides a highly efficient

printing solution in an NDS environment. By using the NDPS as a printer

server, you can output from the desired printer, automatically download the

printer driver of a newly installed printer, simplify and automate complicated

management environments related to printer use, and integrate manage-

ment related to the network printer.

NDS

Abbreviation for Novell Directory Services. The servers and printers on a

network and the shared resources of the user’s information, as well as the

user’s access authority over these items can be consolidated in the hierar-

chy structure.

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Appendix

Term

Definition

NetBIOS

Abbreviation for Network Basic Input Output System. A communication in-

terface developed by IBM.

NetBEUI

Abbreviation for NetBIOS Extended User Interface. A network protocol de-

veloped by IBM. By simply specifying the computer name, you can build a

small-scale network.

Abbreviation for Operating System. Basic software for controlling the sys-

tem of a computer.

Outline font

PDF

A font using lines and curves to display an outline of a character. Large-size

characters can be displayed on a screen or printed with no jagged edges.

Abbreviation for Portable Document Format. An electronically formatted

document which uses the .pdf extension. Based on the PostScript format,

you can use the free Adobe Acrobat Reader software to view documents.

PDL

Abbreviation for Page Description Language. The language for specifying

the print image per page to a printer when printing using a page printer.

Peer-to-peer

Plug-and-play

Preview

A network format that allows connected devices to communicate without

using a dedicated server.

Ability to automatically find and use the appropriate driver when a peripheral

device is connected to a computer.

A function that allows you to view an image before processing a print or

scan job.

Printer buffer

Print Job

Memory domain temporarily used for data processing of a print job

Print request transmitted from a computer to a printing device.

A software system which queues the generated print job in the devices.

Print queue

Profile

Color attribute file

The dedicated file that contains the summarized correlation of the input and

output of each primary color used so that the color input and output devices

can reproduce the color.

Property

Attribute information

When using a printer driver, various functions can be specified in the file

properties.

In the file properties, you can check the attribute information of the file.

Protocol

The rules that allow computers to communicate with other computers or pe-

ripheral devices

Proxy server

A server that is installed to act as an intermediary connection between each

client and different servers to effectively ensure security over the entire sys-

tem for Internet connections.

Queue name

•

Name specified to each device that allows printing when network print-

ing.

Required logical printer name for LPD/LPR printing

Resolution

RIP

Displays the ability to reproduce the details of images and print matter cor-

rectly.

Abbreviation for Raster Image Processor. Process that develops picture im-

ages from described text data using the PostScript page description lan-

guage. The processor is usually integrated in the printer.

Samba

UNIX server software that uses SMB (Server Message Block) so that UNIX

system resources can be used from a Windows environment.

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Appendix

Term

Definition

Screen font

Shared printer

A font for displaying text and symbols on a CRT monitor.

A printer setup that allows the printer to be used by multiple computers con-

nected to a server over a network.

SLP

Abbreviation for Service Location Protocol. A protocol capable of finding

services over a TCP/IP network and automatically specifying a client.

SMB

Abbreviation for Server Message Block. A protocol that shares files and

printers over a network and which is mainly used by Microsoft Windows.

SMTP

SNMP

Spool

Abbreviation for Simple Mail Transfer Protocol. A protocol for sending and

forwarding e-mail.

Abbreviation for Simple Network Management Protocol. A management

protocol in a network environment using TCP/IP.

Abbreviation for Simultaneous Peripheral Operation On-Line. For printer

output, data is not sent directly to the printer, it is temporarily stored in an-

other location, then sent to the printer collectively.

Subnet mask

TCP/IP

The unit used to divide a TCP/IP network into small networks (subnetworks).

It is used to identify the bits in a network address that are higher than the IP

address.

Abbreviation for Transmission Control Protocol/Internet Protocol. The de

facto standard protocol used by the Internet that uses IP addresses to iden-

tify each network device.

TrueType

USB

An outline font that was developed by Apple Computer and Microsoft. It is

used as a standard by Macintosh and Microsoft Windows and can be used

both on a display and in print.

Abbreviation for Universal Serial Bus. A general interface standard for con-

necting a mouse, printer, and other devices to a computer.

Uninstall

To delete software installed on a computer,

Web browser

Software such as Internet Explorer and Netscape Navigator for viewing Web

pages.

WINS

Abbreviation for Windows Internet Naming Service. A service for recalling

named servers for the conversion of computer names and IP address in a

Windows environment.

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6 _Index

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Index

6.1

Index

Importing ....................................... 3-35

Installer ............................................ 2-5

Installing .................................. 2-2 , 2-6

IP address ............................. 2-5, 2-11

Account track .................................3-17

Add printer .....................................2-11

Adding to the phone book .............3-26

Automatic installation .......................2-5

Layout tab ........................... 3-13, 3-19

Local connection ............................. 1-6

LPD ................................................ 2-11

LPR ................................................ 2-11

Basic tab ..............................3-12, 3-15

Border ............................................3-19

Combination ...................................3-19

Configure tab .......................3-13, 3-24

Connecting ...............................1-4 , 2-2

Custom page sizes .........................3-15

N in 1 ............................................. 3-19

Network connection ................ 1-5 , 2-2

Operating environment ............ 1-4, 2-5

Operating system ............................ 1-4

Options .......................................... 3-24

Overlap width line .......................... 3-19

Driver settings ................................3-32

Editing a phone book .....................3-29

Editing a watermark .......................3-22

Error message ..................................4-3

Exporting ........................................3-35

PC-FAX operation ........................... 1-3

Phone book ........................... 3-5, 3-26

Plug and play ................................. 2-22

Port9100 ................................ 2-5, 2-11

Poster mode .................................. 3-19

Printer controller .............................. 1-2

Fax cover sheet ................................3-6

Fax driver .................................2-2, 3-2

Fax operation ...................................3-2

FAX tab .................................3-12, 3-14

Fax Transmission Popup ..................3-2

Sending a fax .................................. 3-2

Setting up the system ..................... 1-5

Settings tab ................................... 3-13

Stamp/Composition tab ...... 3-13, 3-21

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Index

Troubleshooting ...............................4-2

Unable to fax ....................................4-2

Unable to specify desired settings ...4-3

Uninstalling .....................................2-25

Watermark ......................................3-21

Windows ..........................................1-4

Windows 2000 ...............................2-24

Windows 2000/NT 4.0 ....................2-19

Windows Server 2003 ..........2-12, 2-22

Windows Server 2008 ..........2-16, 2-23

Windows Vista ......................2-16, 2-23

Windows XP .........................2-12, 2-22

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