Konica Minolta All in One Printer bizhub C300 User Manual

User’s Guide [Box Operations]

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Introduction

Thank you for choosing a Konica Minolta digital electrophotographic copier.

This User’s Guide contains details on the operations required to use the Box

functions of bizhub C300 and the precautions on their use. Carefully read this

manual before using these functions.

If software (such as PageScope Job Spooler, HDDTWAIN or PageScope Box

Operator) other than that described in this User’s Guide has been installed,

data saved in a box can be used from a computer on the network. Since the

operation differs for each software, refer to the manual for the corresponding

software for details.

After reading this User’s Guide, store it in the designated holder.

In order to ensure that this machine is used correctly and safely, carefully

read the “Installation and Operation Precautions” in the User’s Guide [Copy

Operations] before using the machine.

Energy Star

As an ENERGY STAR Partner, we have determined that this machine meets

the ENERGY STAR Guidelines for energy efficiency.

What is an ENERGY STAR product?

An ENERGY STAR product has a special feature that allows it to automat-

ically switch to a “low-power mode” after a period of inactivity. An ENERGY

STAR product uses energy more efficiently, saves you money on utility bills

and helps protect the environment.

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Introduction

Trademarks and registered trademarks

KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging

are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS,

INC.

PageScope and bizhub are registered trademarks or trademarks of KONICA

MINOLTA BUSINESS TECHNOLOGIES, INC.

Netscape Communications, the Netscape Communications logo, Netscape

Navigator, Netscape Communicator, and Netscape are trademarks of Net-

scape Communications Corporation.

This machine and PageScope Box Operator are based in part on the work of

the Independent JPEG Group.

Compact-VJE

RC4 is a registered trademark or trademark of RSA Security Inc. in the Unit-

ed States and/or other countries.

RSA is a registered trademark or trademark of RSA Security Inc. RSA

BSAFE is a registered trademark or trademark of RSA Security Inc. in the

United States and/or other countries.

License information

This product includes RSA BSAFE Cryptographic software

from RSA Security Inc.

OpenSSL statement

OpenSSL license

Redistribution and use in source and binary forms, with or without modifica-

tion, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice,

this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright no-

tice, this list of conditions and the following disclaimer in the documen-

tation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must

display the following acknowledgment:

“This product includes software developed by the OpenSSL Project for

use in the OpenSSL Toolkit. (http://www.openssl.org/)”

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Introduction

4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used

to endorse or promote products derived from this software without prior

written permission. For written permission, please contact openssl-

[email protected].

5. Products derived from this software may not be called “OpenSSL” nor

may “OpenSSL” appear in their names without prior written permission

of the OpenSSL Project.

6. Redistributions of any form whatsoever must retain the following ac-

knowledgment:

“This product includes software developed by the OpenSSL Project for

use in the OpenSSL Toolkit (http://www.openssl.org/)”

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND

ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIM-

ITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FIT-

NESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT

SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR

ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CON-

SEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE-

MENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR

PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON

ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY,

OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY

WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE

POSSIBILITY OF SUCH DAMAGE.

This product includes cryptographic software written by Eric Young

([email protected]). This product includes software written by Tim Hud-

son ([email protected]).

Original SSLeay license

This package is an SSL implementation written by Eric Young (eay@crypt-

soft.com).

The implementation was written so as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the fol-

lowing conditions are aheared to. The following conditions apply to all code

found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just

the SSL code.

The SSL documentation included with this distribution is covered by the

same copyright terms except that the holder is Tim Hudson (tjh@crypt-

soft.com).

code are not to be removed. If this package is used in a product, Eric Young

should be given attribution as the author of the parts of the library used. This

can be in the form of a textual message at program startup or in documen-

tation (online or textual) provided with the package.

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Introduction

Redistribution and use in source and binary forms, with or without modifica-

tion, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the copyright notice, this list

of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright no-

tice, this list of conditions and the following disclaimer in the documen-

tation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must

display the following acknowledgement:

“This product includes cryptographic software written by Eric Young

([email protected])”

The word ‘cryptographic’ can be left out if the rouines from the library be-

ing used are not cryptographic related.

4. If you include any Windows specific code (or a derivative thereof) from

the apps directory (application code) you must include an acknowledge-

ment:

“This product includes software written by Tin Hudson (tjh@crypt-

soft.com)”

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EX-

PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,

THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A

PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AU-

THOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCI-

DENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES

(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE

GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS

INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILI-

TY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING

NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE

OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH

DAMAGE.

The licence and distribution terms for any publically available version or de-

rivative of this code cannot be changed. i.e. this code cannot simply be cop-

ied and put under another distribution licence [including the GNU Public

Licence.]

All other product names mentioned are trademarks or registered trademarks

of their respective companies

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Introduction

Contents

Introduction

Energy Star ..................................................................................... x-1

What is an ENERGY STAR product? ............................................x-1

Trademarks and registered trademarks ......................................... x-2

Contents ............................................................................................ x-5

About this manual ........................................................................... x-11

Structure of the manual ................................................................x-11

Notation .........................................................................................x-12

Screens, windows and dialog boxes ............................................x-12

Explanation of manual conventions .............................................. x-13

User’s Guides .................................................................................. x-15

User’s Guide [Copy Operations] ...................................................x-15

User’s Guide [Network Scanner Operations] ................................x-15

User’s Guide [Box Operations] <this manual> ..............................x-15

User’s Guide [Enlarge Display Operations] ...................................x-15

User’s Guide [FK-502 Facsimile Operations] ................................x-15

User’s Guide [Network Facsimile Operations] ..............................x-15

User’s Guide [Print Operations] ....................................................x-16

Quick Guide [Print Operations] .....................................................x-16

Overview of the Box functions

1.1

Box functions .................................................................................... 1-2

Types of boxes ............................................................................... 1-3

1.2

Available Box functions .................................................................... 1-4

Saving documents ......................................................................... 1-4

Moving/copying box documents ................................................... 1-4

Changing a document name .......................................................... 1-4

Deleting a document ...................................................................... 1-4

Changing settings .......................................................................... 1-4

Printing a document ....................................................................... 1-4

Transmitting a document ............................................................... 1-5

Faxing a document ........................................................................ 1-5

1.3

Specifying settings for using the Box functions ............................ 1-6

Registering and specifying settings for boxes ............................... 1-6

Saving documents

2.1

Information on saving documents .................................................. 2-2

User authentication ........................................................................ 2-2

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Introduction

Registering boxes ...........................................................................2-3

Naming documents .........................................................................2-4

2.2

2.3

Saving copies in boxes .....................................................................2-5

Settings that can be saved and changed .......................................2-5

Saving copy documents .................................................................2-6

Saving scans in boxes .......................................................................2-9

Using a box destination ..................................................................2-9

To save data to a box destination ................................................2-11

To save data to the specified box ................................................2-12

Printing a document from a public user box/personal

user box

3.1

Displaying the Box mode screen .....................................................3-2

Viewing documents saved in boxes ...............................................3-2

Searching for a box name ...............................................................3-4

3.2

3.3

3.4

3.5

3.6

Deleting document data ...................................................................3-5

To delete data .................................................................................3-5

Changing the document name .........................................................3-6

To change the document name ......................................................3-6

Moving document data .....................................................................3-7

To move a document ......................................................................3-7

Copying document data ....................................................................3-9

To copy a document .......................................................................3-9

Printing document data ..................................................................3-11

To print a document .....................................................................3-13

To change the number of copies ..................................................3-14

To specify single-sided/double-sided printing .............................3-14

Specifying Finishing settings ........................................................3-15

To specify the Finishing settings ..................................................3-15

Folding the paper in half and binding it

(Fold & Staple settings) .................................................................3-17

To specify the Fold & Staple settings ...........................................3-18

Adding a binding margin ...............................................................3-20

To specify the Page Margin settings ............................................3-20

Adding cover pages (“Cover Mode” function) ..............................3-21

To specify the Cover Mode settings .............................................3-23

Printing the date/time (“Date/Time” function) ...............................3-24

To specify the “Date/Time” function .............................................3-24

Printing page numbers (“Page #” function) ..................................3-26

To specify the “Page #” function ..................................................3-27

Printing distribution numbers (“Set Numbering” function) ............3-29

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Introduction

To specify the “Set Numbering” function .................................... 3-29

3.7

3.8

Printing a proof copy ...................................................................... 3-31

To print a proof copy ................................................................... 3-31

Combined printing .......................................................................... 3-32

To print a document ..................................................................... 3-33

To change the number of copies ................................................. 3-34

To specify single-sided/double-sided printing ............................ 3-35

Specifying Finishing settings ....................................................... 3-35

To specify the Finishing settings .................................................. 3-36

Folding the paper in half and binding it

(Fold & Staple settings) ................................................................ 3-38

To specify the Fold & Staple settings .......................................... 3-39

Printing the date/time (“Date/Time” function) .............................. 3-41

To specify the “Date/Time” function ............................................ 3-41

Adding a binding margin .............................................................. 3-43

To specify the Page Margin settings ............................................ 3-43

Printing distribution numbers (“Set Numbering” function) ........... 3-44

To specify the “Set Numbering” function .................................... 3-44

Printing page numbers (“Page #” function) .................................. 3-46

To specify the “Page #” function ................................................. 3-46

Routing a document from a public user box/personal

user box

4.1

4.2

Editing document data ..................................................................... 4-2

Routing .............................................................................................. 4-3

Routing types ................................................................................. 4-3

Transmission methods ................................................................... 4-3

Available settings ........................................................................... 4-4

To route data .................................................................................. 4-4

4.3

Specifying destinations .................................................................... 4-6

To specify a program as the destination ........................................ 4-6

To select a destination from a group ............................................. 4-7

To select a destination from the address book ............................. 4-9

Searching for a destination .......................................................... 4-10

To directly specify the e-mail destination .................................... 4-11

Directly specifying an FTP destination ......................................... 4-13

To directly specify an FTP destination ......................................... 4-13

Directly specifying an SMB destination ....................................... 4-15

To directly specify an SMB destination ....................................... 4-15

4.4

Checking settings before routing ................................................. 4-17

Checking the document information ............................................ 4-17

To check information ................................................................... 4-17

Specifying the file format ............................................................. 4-19

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Introduction

To specify the file format ..............................................................4-20

Routing a document from a system user box

5.1

5.2

Editing document data ......................................................................5-2

Routing ...............................................................................................5-3

Routing types ..................................................................................5-3

Transmission methods ....................................................................5-3

Available settings ............................................................................5-4

To route data ..................................................................................5-4

5.3

Specifying destinations .....................................................................5-6

To specify a program as the destination ........................................5-6

To select a destination from a group ..............................................5-7

To select a destination from the address book ..............................5-9

Searching for a destination ...........................................................5-10

To directly specify the e-mail destination .....................................5-12

Directly specifying an FTP destination ..........................................5-14

To directly specify an FTP destination ..........................................5-15

Directly specifying an SMB destination ........................................5-16

To directly specify an SMB destination ........................................5-16

5.4

Checking settings before routing ..................................................5-18

Checking the document information ............................................5-18

To check information ....................................................................5-18

Changing the text .........................................................................5-19

To change the stamp elements ....................................................5-20

Control panel settings

6.1

Specifying settings from the control panel .....................................6-2

Utility mode parameters ..................................................................6-2

Box permissions .............................................................................6-2

Additional information .....................................................................6-3

6.2

Registering boxes ..............................................................................6-4

Registering public/personal user boxes .........................................6-5

To register a box .............................................................................6-6

6.3

6.4

6.5

Displaying the Administrator Setting screen ..................................6-9

To display the Administrator Setting screen ...................................6-9

Specifying user box settings ..........................................................6-11

To delete unused user boxes .......................................................6-11

Specifying box administrator settings ...........................................6-12

To specify the “User Box Admin. Setting” parameter ..................6-12

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Introduction

6.6

Specifying HDD Setting parameters ............................................. 6-15

To check the hard disk capacity .................................................. 6-15

Overwriting temporary data ......................................................... 6-16

To overwrite temporary data ........................................................ 6-16

Overwriting all data ...................................................................... 6-19

To overwrite all data ..................................................................... 6-20

To specify the hard disk locking password ................................. 6-22

To specify hard disk encryption ................................................... 6-24

To format the hard disk ................................................................ 6-27

Specifying settings using PageScope Web Connection

7.1

Settings that can be specified using PageScope Web

Connection ........................................................................................ 7-2

User mode ...................................................................................... 7-2

Administrator mode ....................................................................... 7-3

7.2

Using PageScope Web Connection ................................................ 7-4

System requirements ..................................................................... 7-4

Accessing PageScope Web Connection ....................................... 7-4

Structure of pages ......................................................................... 7-5

Web browser cache ....................................................................... 7-7

For Internet Explorer ...................................................................... 7-7

For Netscape Navigator ................................................................. 7-7

7.3

7.4

Logging on and logging off .............................................................. 7-8

Logging off ..................................................................................... 7-8

To log off ........................................................................................ 7-8

Logging on to User mode (Public User) ......................................... 7-9

Logging on to User mode (registered user/box administrator) .... 7-10

To log on as a registered user/box administrator ........................ 7-11

Logging on to Administrator mode .............................................. 7-12

To log on to Administrator mode ................................................. 7-12

Opening a box (User mode) ........................................................... 7-14

Opening boxes ............................................................................. 7-14

To open a box .............................................................................. 7-15

Checking box information and downloading documents ............ 7-16

Changing the box settings ........................................................... 7-17

Deleting a box .............................................................................. 7-19

7.5

7.6

Creating boxes (User mode) .......................................................... 7-20

To create a box ............................................................................ 7-21

Opening a box (Administrator mode) ............................................ 7-22

Opening boxes ............................................................................. 7-22

To open a box .............................................................................. 7-23

Changing the box settings ........................................................... 7-24

Deleting a box .............................................................................. 7-26

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Introduction

7.7

7.8

Creating boxes (Administrator mode) ...........................................7-27

To create a box .............................................................................7-27

Specifying box administrator settings (Administrator mode) .....7-28

Appendix

8.1

8.2

Error message list .............................................................................8-2

Entering text .......................................................................................8-3

To type text .....................................................................................8-5

List of available characters .............................................................8-5

8.3

8.4

Glossary ..............................................................................................8-6

Index .................................................................................................8-10

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Introduction

About this manual

This user’s guide covers the bizhub C300 box functions.

This section introduces the structure of the manual and notations used for

product names, etc.

This manual is intended for users who understand the basic operations of

computers and the machine. For the operating procedures of Windows or

Macintosh operating system and application programs, refer to the respec-

tive manuals.

In addition, software, such as HDDTWAIN and PageScope Box Operator,

which are used with the Box functions of this machine, are also available. Us-

ers of these software should refer to the corresponding manuals on the User

Software CD-ROM.

Structure of the manual

This manual consists of the following chapters.

Chapter 1 Overview of the Box functions

Chapter 2 Saving documents

Chapter 3 Printing a document from a public user box/personal user box

Chapter 4 Routing a document from a public user box/personal user box

Chapter 5 Routing a document from a system user box

Chapter 6 Control panel settings

Chapter 7 Specifying settings using PageScope Web Connection

Chapter 8 Appendix

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Introduction

Notation

Product name

Notation in the manual

This machine, C300

Windows 98

bizhub C300

Microsoft Windows 98

Microsoft Windows Me

Microsoft Windows NT 4.0

Microsoft Windows 2000

Microsoft Windows XP

Windows Me

Windows NT 4.0

Windows 2000

Windows XP

When the operating systems above are written Windows 98/Me

together

Windows NT 4.0/2000/XP

Windows 98/Me/NT 4.0/2000/XP

Screens, windows and dialog boxes

The touch panel screens and PageScope Web Connection windows and di-

alog boxes that appear in this manual show a machine with optional ADF (au-

tomatic document feeder) DF-608 installed.

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Introduction

Explanation of manual conventions

Titles indicate the contents of the section.

Text that appears in this manner

describes the function limitations

and options required to use certain

functions.

Application functions

8.6

Producing separate copies of each page in a page

spread ( Book Copy function)

A page spread, such as in an open book or catalog, can be copied with the

left and right pages on separate pages or both on the same page.

To copy using the Book Copy funct ion

Place the original on the original glass.

CAUTION

Text that appears in this manner

describes supplemental information,

such as precautions, references and

actions, relating to steps.

Handling toner and the toner cartridges

Do not throw toner or the toner cartridge into a fire.

Toner expelled from the fire may cause burns.

Place the pages on the original glass, starting with the first page.

For details on positioning the original, refer to Feedingthe original

on page 3-7.

To add copies of the covers, load them first.

How are the front and back covers copied?

Scan the front cover, then the back cover, and then scan the re-

mainder of the original.

Load the paper to be used into the desired paper tray.

Touch [Application], and then touch [Book Copy/Repeat].

To cancel all settings for the Application functions, touch [Reset].

Text that appears in this manner

provides answers to problems and

questions that may occur during

operation.

The Book Copy/Repeat screen appears.

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WARNING , CAUTION

Text highlighted in this manner indicates precautions to ensure safe use of this machine.

“Warning” indicates instructions that, when not observed, may result in fatal or critical injuries.

“Caution” indicates instructions that, when not observed, may result in serious injuries or

property damage.

(The page shown above is an example only.)

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Introduction

[

]

Names highlighted as shown above

indicate keys on the control panel,

buttons in the touch panel, and the

power switches.

Application functions

Touch [Book Copy].

Touch panel screens are shown to

check the actual display.

The Book Scanning screen appears.

[Booklet Original] is not available if optional saddle stitcher is not in-

stalled.

Touch the button for the desired setting.

Reminder

Text highlighted in this manner

indicates operation precautions.

Carefully read and observe this

type of information.

Reminder

Do not replace the toner cartridge until the message There is noToner.

appears. In addition, do not replace the toner cartridge of any color other

than the one indicated in the message on the touch panel.

Note

Even though the setting can be specified in increments of 1/3, the setting

will appear at the nearest full increment in the Adjust Color screen.

Detail

If the Single Color function is set, the colors are inversed with the se-

lected color. If the Background Color function is set, the colors, includ-

ing the selected background color, are inversed.

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Detail

Note

Text highlighted in this manner provides

more detailed information concerning

operating procedures or references to

sections containing additional information.

If necessary, refer to the indicated sections.

Text highlighted in this manner

contains references and supplemental

information concerning operating

procedures and other descriptions.

We recommend that this information

be read carefully.

(The page shown above is an example only.)

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Introduction

User’s Guides

The following User’s Guides have been prepared for this machine.

User’s Guide [Copy Operations]

This manual contains details on basic operations and the operating proce-

dures for the various copy functions.

Refer to this User’s Guide for details on operating procedures for copy

functions, including precautions on installation/use, turning the machine

on/off, loading paper, and troubleshooting operations such as clearing

paper misfeeds.

User’s Guide [Network Scanner Operations]

This manual contains details on specifying network settings for standard

equipment and on operations for scanning functions.

Refer to this User’s Guide for details on operating procedures for network

functions and for using Scan to E-Mail, Scan to FTP and Scan to SMB.

User’s Guide [Box Operations] <this manual>

This manual contains details on operating procedures for using the boxes.

Refer to this User’s Guide for details on operating procedures for using

the boxes on the hard disk.

User’s Guide [Enlarge Display Operations]

This manual contains details on operating procedures for using copy, net-

work scanner and fax functions in Enlarge Display mode.

Refer to this User’s Guide for details on operating procedures in Enlarge

Display mode.

User’s Guide [FK-502 Facsimile Operations]

This manual contains details on operating procedures for faxing.

Refer to this User’s Guide for details on operating procedures for fax

functions when the fax kit is installed.

User’s Guide [Network Facsimile Operations]

This manual contains details on operating procedures for network faxing.

Refer to this User’s Guide for details on operating procedures for using

the network fax functions (Internet faxing, SIP faxing and IP address fax-

ing).

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Introduction

User’s Guide [Print Operations]

This manual contains details on operating procedures using the standard

built-in printer controller.

For details on the printing functions, refer to User’s Guide (PDF file) on

User Software CD-ROM.

Quick Guide [Print Operations]

This manual contains details on operating procedures using the standard

built-in printer controller.

Refer to this Quick Guide for basic operating procedures for the printing

functions.

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1 _{Overview of the Box}

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Overview of the Box functions

1.1

Box functions

The Box functions allow document data to be saved on the machine’s inter-

nal hard disk and later printed. Documents that can be saved are data

scanned for copying, received faxes, and saved scan data. To save data to

a box, create the box, and then save the data to the specified box.

The saved data can be printed, sent by e-mail, forwarded to an FTP site, or

sent to a computer. If the Box functions are used, documents can easily be

scanned repeatedly and the data can be saved on separate computers.

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Overview of the Box functions

Types of boxes

Various types of boxes are available for different uses. With this machine,

1,000 boxes can be created. The boxes can be given any number between

1 and 999,999,999.

Public/personal user boxes

Two box types can be specified: “Public” and “Personal”. Public user

boxes can be used by all users. Access to the box can be controlled by

specifying a password for the box. Personal user boxes can be used by

certain individuals. If user authentication settings have been applied, the

box can only be accessed by users that have logged on.

System user boxes

These are boxes that were already set up when the machine was pur-

chased. There are six types of system user boxes. For details on using

the system user boxes, refer to the corresponding User’s Guide.

Box name

Description

Bulletin Board User Box

This appears when optional fax kit FK-502 is installed. Docu-

ments can be saved in this box, which can be used like a bul-

letin board. Up to 10 additional boxes can be created within

the bulletin board user box. For details, refer to the User’s

Guide [Facsimile Operations].

Polling TX User Box

This appears when optional fax kit FK-502 is installed. Data

can be registered in this box for polling transmissions. For

details, refer to the User’s Guide [Facsimile Operations].

Secure Print User Box

Confidential documents can be saved in this box. A password

must be entered in order to access the document. Up to 200

documents can be saved. For details, refer to the User’s

Guide [Print Operations].

Memory RX User Box

This appears when optional fax kit FK-502 is installed. Re-

ceived fax documents will be saved in this box when “Memory

RX” is set to “ON”.

When a fax that you do not wish to print out is received, it can

be saved and printed when desired. For details, refer to the

User’s Guide [Facsimile Operations].

Annotation User Box

Re-TX User Box

This box is used when adding an image of the date/time or

number to document data saved in Scan mode before routing

it.

For details on saving documents in annotation user boxes, re-

fer to the User’s Guide [Network Scanner Operations].

This appears when optional fax kit FK-502 is installed. A doc-

ument that, even after redialing, could not be sent because the

recipient’s line is busy is temporarily saved in this box. The

saved document can later be sent to the same recipient.

For details, refer to the User’s Guide [Facsimile Operations].

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Overview of the Box functions

1.2

Available Box functions

Saving documents

Copies made using this machine, sent faxes, and scanned document data

can all be saved in boxes. For details on saving using each function, refer to

the pages indicated below or refer to the User’s Guide [Facsimile Opera-

tions].

For copy data, refer to “Saving copies in boxes” on page 2-5.

For scan data, refer to “Saving scans in boxes” on page 2-9.

Faxing: User’s Guide [Facsimile Operations]

Printing: User’s Guide [Print Operations]

Moving/copying box documents

Document data saved in a box can be moved or copied to a different box.

For details, refer to “Moving document data” on page 3-7 and “Copying doc-

ument data” on page 3-9.

Changing a document name

The name given to document data can be changed. For details, refer to the

“Changing the document name” on page 3-6.

Deleting a document

Data that has already been printed or is no longer needed can be deleted.

For details, refer to “Deleting document data” on page 3-5.

Changing settings

Before printing document data, settings can be specified, such as the finish-

ing settings, the binding position and whether or not a cover sheet is added.

For details, refer to “Printing document data” on page 3-11.

Printing a document

Document data saved in Copy mode or saved with the printer driver can be

printed. Each document can be printed separately or up to 10 documents

can be selected and printed together. This is called “combined printing”. If

optional scan accelerator kit SA-501 is installed, data saved from Scan mode

can also be printed. If optional scan accelerator kit SA-501 is installed, data

saved from Scan mode can also be printed.

For details on printing, refer to “Printing document data” on page 3-11. For

details on combined printing, refer to “Combined printing” on page 3-32.

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Overview of the Box functions

Transmitting a document

Document data saved in Scan mode can be sent as an e-mail attachment or

to an FTP site or a shared folder on a computer. In addition, a fax document

saved in a box can be routed.

For details, refer to the User’s Guide [Facsimile Operations].

Faxing a document

Document data saved in Fax mode can be sent as a fax.

For details, refer to the User’s Guide [Facsimile Operations].

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Overview of the Box functions

1.3

Specifying settings for using the Box functions

Before using the Box functions, the following settings should be specified.

Registering and specifying settings for boxes

Boxes can be set up by using the machine’s touch panel or by using Page-

Scope Web Connection from a Web browser on a computer on the network.

Detail

For registering and specifying settings for recipients, refer to the follow-

ing sections.

“Registering boxes” on page 6-4

“Opening a box (User mode)” on page 7-14

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2 _{Saving documents}

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Saving documents

2.1

Information on saving documents

Keep in mind the following information before saving documents.

Note

For details on saving fax documents, refer to the User’s Guide [Facsimile

Operations].

User authentication

This machine can be set so that an account or user name and a password

must be entered in order to use the machine. Contact the administrator for

details on the account or user name for using the machine.

With user authentication

Type in the user name and password, and then press the [Access] key.

With account track

Type in the account name and password, and then press the [Access] key.

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Saving documents

Note

With user authentication, the only boxes that are displayed are those that

can be accessed by the user that is logged on.

With account track, all boxes are considered shared boxes.

If “Prohibit Functions when Auth. Error” in Administrator mode is set to

“Mode 2” and a user enters an incorrect password the specified number

of times, that user is locked out and can no longer use the machine. Con-

tact the administrator to cancel operation restrictions.

Registering boxes

Before document data can be saved, a box must be created to save the data

in.

Up to 1,000 boxes can be created.

Up to 200 documents can be saved in a single box.

A total of 9,000 pages can be saved in all boxes.

A total of 3,000 documents can be saved in all boxes.

There are public user boxes, which can be used by more than one person,

and personal user boxes, which can be used only by a single person. For de-

tails on registering boxes, refer to “Registering boxes” on page 6-4 and

“Opening a box (User mode)” on page 7-14.

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Saving documents

Naming documents

Document data that is saved can be given a name.

The names can contain a maximum of 30 characters.

The names can also be changed after they are saved.

The names can be specified when the data is saved; however, if the data

is saved without a name specified, a preset name is applied.

Names are created by combining the following elements.

As an example, the document name “CKMBT_C30004102315230” is de-

scribed.

Element

Description

This letter indicates the mode when the document was saved.

C: Copy

F: Fax

S: Scan

P: Printing

KMBT_C300

This represents the name of the device that scanned the data. The

factory default is “KMBT_C300”. This name can be changed with the

“Input Machine Address” parameter on the Administrator/Machine

Setting screen in Administrator mode. A name of up to 10 characters

can be specified.

04102315230

_0001

This indicates the year (last two digits), month, day, hour and min-

utes when the data was scanned. The last digit is a serial number if

the document is part of a series of scans.

This indicates the page when multi-page data is scanned. This nu-

meral does not appear in the Document Name screen; however, it is

added automatically as part of the name when the file is routed. Add

this part to the name according to the naming conditions of the serv-

er to receive files, for example, when sending data by FTP.

.JPG

This is the extension for the specified data format. These characters

do not appear in the Document Name screen; however, they are

added automatically as part of the name when the file is routed.

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Saving documents

2.2

Saving copies in boxes

Settings that can be saved and changed

Within the various functions that can be specified before making copies,

there are functions whose settings can be saved and there are functions that

cannot be saved but can be set when printing. The functions whose settings

can be saved and those that can be changed are listed below.

Function type

Function

Can be saved

Can be set when

printing

Number of copies

Paper tray selection

Output tray selection

Color

Basic screen

settings

Paper

Zoom

Simplex/Duplex

Fold & Staple

Sort/Group

Punch

Staple

Combine

Originals

Combine Originals

Quality/Density

Original Type

Density

Background Removal

Sheet/Cover/Chapter Insert

Edit Color

Application

Page Margin

Stamp

Detail

The Fold & Staple settings are available only if saddle stitcher SD-503 is

installed on optional finisher FS-514.

The hole punch function is available only when optional finishers FS-514

and punch kit PK-510 are installed.

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Saving documents

Saving copy documents

The following procedure describes how to save a copy document in a box.

Press the [Copy] key in the control panel.

Touch [Save in User Box].

A screen for selecting a box appears.

Select the box where the data is to be saved. Select the tab that con-

tains the box where the data is to be saved, and then touch the button

for the box. To specify a box number, touch [User Box #], and then type

in the number of the box.

The button for the selected box appears selected.

Is a password required when saving data?

% It is not necessary to enter the password when saving data, even if

a password has been specified for the box.

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Saving documents

Select whether or not a copy will also be printed when the data is

saved. To print a copy, touch [Yes] under “Make copies also?”.

Check the name of the document to be saved. Touch [Document

Name].

The default name appears beside “Document Name”.

–

To change the name, touch [Delete] until the characters are deleted,

and then type in the new name.

To erase all of the text, press the [C] (clear) key.

After typing in the name, touch [OK].

Touch [OK]. The Copy mode screen appears again.

If the function was set, [Save in User Box] appears selected.

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Saving documents

Specify the necessary copy settings.

10 Load the document into the optional ADF or place it on the original

glass.

11 Press the [Start] key in the control panel.

–

If “Yes” under “Make copies also?” was selected, the scanned doc-

ument is copied and the document data is saved in the specified

box.

–

If “No” under “Make copies also?” was selected, the scanned doc-

ument data is saved in the specified box.

Note

For details on the copy settings, refer to the User’s Guide [Copy Opera-

tions].

For details on printing the document saved in a box, refer to “Printing a

document from a public user box/personal user box” on page 3-2.

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Saving documents

2.3

Saving scans in boxes

Scanned images can be saved in boxes. Box destinations can be registered

in the address book, or a box destination can be specified directly.

The following procedure describes how to specify a box as a destination and

how to use the Direct Input tab.

Note

If optional image controller IC-406 is installed, scan documents cannot

be saved in boxes on this machine.

Using a box destination

A destination where a box has been registered is called a “box destination”.

Box destinations are saved on the Address Book tab and are indicated by

“B” on their buttons.

The following procedure describes how to save data to a specified box des-

tination that has already been registered.

Note

If a box destination is used, the document is automatically saved with the

default name.

To specify whether or not the marks indicating the destination type are

displayed, touch [2 User Setting] in the Utility screen, then [2 Display Set-

ting], then [2 Scan Basic Screen Default Setting], and then specify a set-

ting for the “Address Type Symbol Display” parameter. For details, refer

to User’s Guide [Copy Operations].

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Saving documents

Note

E-mail destinations are indicated by “E”, FTP destinations are indicated

by “F”, and SMB destinations are indicated by “S”.

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Saving documents

To save data to a box destination

Press the [Scan] key in the control panel.

The Scan mode screen appears.

Touch [Address Book].

The registered destinations are displayed.

Touch the button for the box where the data is to be saved.

Why is [LDAP Search] not displayed on the Address Book tab?

% If the “Manual Destination Input” parameter on the Security Details

screen (displayed by touching [Security Setting] on the Administra-

tor Setting screen) is set to “Restrict”, [LDAP Search] does not ap-

pear on the Address Book tab.

Specify the necessary scan settings.

Load the document into the optional ADF or place it on the original

glass.

Press the [Start] key in the control panel.

The document is scanned and the document data is saved.

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Saving documents

Detail

For details on the scan settings, refer to the User’s Guide [Network Scan-

ner Operations].

To save data to the specified box

Specifying the box where the data is to be saved directly from the control

panel is called “direct input”.

Press the [Scan] key in the control panel.

The Scan mode screen appears.

Touch [Direct Input].

Why is the Direct Input tab not displayed?

% If the “Manual Destination Input” parameter on the Security Details

screen (displayed by touching [Security Setting] on the Administra-

tor Setting screen) is set to “Restrict”, the Direct Input tab does not

appear.

Touch [Save in User Box].

A screen for selecting a box appears.

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Saving documents

Select the box where the data is to be saved. Select the tab that con-

tains the box where the data is to be saved, and then touch the button

for the box. To specify a box number, touch [User Box Number], and

then type in the number of the box.

The button for the selected box appears selected.

Which box recipients can be specified for a single transmission?

% Only one box recipient can be specified, but multiple e-mail and fax

recipients can be specified.

Check the name of the document to be saved. Touch [Document

Name].

The default name appears beside “Document Name”.

–

To change the name, touch [Delete] until the characters are deleted,

and then type in the new name.

To erase all of the text, press the [C] (clear) key.

After typing in the name, touch [OK].

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Saving documents

Touch [OK].

The Direct Input tab appears again. The number of the specified box

appears under “Broadcast Destinations”.

Why can’t the name of the document be changed after returning to

the Direct Input tab?

% To change the document name after returning to the Direct Input

tab, touch [Document Name].

Specify the necessary transmission settings.

10 Load the document into the optional ADF or place it on the original

glass.

11 Press the [Start] key in the control panel.

Detail

For details on the scan settings, refer to the User’s Guide [Network Scan-

ner Operations].

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3 _{Printing a document from}

a public user box/

personal user box

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Printing a document from a public user box/personal user box

Printing a document from a public user

box/personal user box

3.1

Displaying the Box mode screen

The documents that can be printed from a box are those that were saved in

the box from Copy or Fax mode or during computer printing.

Reminder

If optional scan accelerator kit SA-501 is installed, data saved from Scan

mode can also be printed.

Viewing documents saved in boxes

The following procedure describes how to check the list of documents saved

in boxes.

Press the [Box] key in the control panel.

Box

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Printing a document from a public user box/personal user box

From the Public User Box tab or the Personal User Box tab, touch the

button for the desired box.

Why does [Personal User Box] not appear?

% The Personal User Box tab displays only boxes registered to the

user that is logged on with user authentication.

If a password has been set for the box, type in the password, and then

touch [OK].

–

The list of documents saved in the box is displayed.

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Printing a document from a public user box/personal user box

Reminder

If “Prohibit Functions when Auth. Error” in Administrator mode is set to

“Mode 2” and a box user enters an incorrect password the specified

number of times, that box is locked out and can no longer use the ma-

chine. Contact the administrator to cancel operation restrictions.

Searching for a box name

The desired box can be searched for by its name.

From the screen containing a list of the boxes, touch [Search by Name].

The boxes matching the box search text appear.

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Printing a document from a public user box/personal user box

3.2

Deleting document data

To delete data

Data that has already been printed or is no longer needed can be deleted.

Select the document to be deleted.

Touch [Delete].

Check the document information that appeared, and then touch [Yes]

to delete the document.

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Printing a document from a public user box/personal user box

3.3

Changing the document name

To change the document name

The name of the saved document can be changed.

Select the document to be renamed.

Touch [Edit Name].

The current name appears beside “Document Name”. Type in the new

name.

Touch [OK].

Note

The document name is the name of the file sent by e-mail or to an FTP or

SMB server. Specify a document name according to the routing condi-

tions of the destination server.

The document name can also be changed when the document is sent.

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Printing a document from a public user box/personal user box

3.4

Moving document data

Note

A document cannot be moved if multiple documents are selected.

To move a document

Document data currently saved in a box can be moved to a different public

user box/personal user box.

Select the document to be moved.

Touch [Move/Copy].

Under “Action”, touch [Move].

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Printing a document from a public user box/personal user box

Touch the button for the box where the document is to be moved.

Is a password required for moving data to a different box?

% It is not necessary to enter the password when moving data to a dif-

ferent box, even if a password has been specified for the box.

Check the settings, and then touch [OK].

The data is moved.

Note

The date and time that the document is moved is recorded under “Time

Stored”.

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Printing a document from a public user box/personal user box

3.5

Copying document data

Note

A document cannot be copied if multiple documents are selected.

To copy a document

Document data currently saved in a box can be copied to a different public

user box/personal user box.

Select the document to be copied.

Touch [Move/Copy].

Under “Action”, touch [Copy].

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Printing a document from a public user box/personal user box

Touch the button for the box where the document is to be copied.

Is a password required for copying data to a different box?

% It is not necessary to enter the password when copying data to a

different box, even if a password has been specified for the box.

Check the settings, and then touch [OK].

The data is copied into the selected box.

Note

The date and time that the document is copied is recorded under “Time

Stored”.

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Printing a document from a public user box/personal user box

3.6

Printing document data

A document saved in a box from Copy mode, Fax mode or during computer

printing can be printed. When printing the document, additional settings,

such as those for the number of copies and double-sided printing, can be

specified. In addition, a proof copy can be printed as a sample before print-

ing or multiple documents can be combined and printed.

Detail

For details on printing a proof copy, refer to “Printing a proof copy” on

page 3-31.

Detail

For details on combining multiple documents for printing, refer to “Com-

bined printing” on page 3-32.

Note

If optional scan accelerator kit SA-501 is installed, data saved from Scan

mode can be printed.

If optional scan accelerator kit SA-501 is installed and data saved from

Scan mode is being printed, [Cover Mode] cannot be selected in the

Change Setting screen.

Available functions Description

Page reference

p. 3-14

# of Sets

Specifies the number of copies to be printed.

1-Sided/2-Sided

Select whether a single-sided or double-sided

copy is to be printed.

p. 3-14

Finishing

Select whether to sort or group the documents.

In addition, Staple and Punch settings can also be

specified.

p. 3-15

Fold & Staple

Page Margin

Cover Mode

Stamp

Select whether the paper that is fed out is folded p. 3-17

in half and stapled at two places along the center.

The document can be printed with a binding

margin.

p. 3-20

Documents can be printed with cover pages

added to the front and back.

p. 3-23

The document can be printed with the date/time, p. 3-24

page number or distribution number.

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Printing a document from a public user box/personal user box

Detail

The Fold & Staple settings are available only if saddle stitcher SD-503 is

installed on optional finisher FS-514.

The hole punch function is available only when optional finishers FS-514

and punch kit PK-510 are installed.

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Printing a document from a public user box/personal user box

To print a document

Select the document to be printed.

Touch [Print].

Check the document information that appeared.

To check detailed information, touch [ ] or [ ].

To specify a setting, such as the number of copies, touch [Change Set-

ting] under “Print”.

Press the [Start] key in the control panel.

Detail

For details on changing the settings, refer to the descriptions starting with

“To change the number of copies” on page 3-14.

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Printing a document from a public user box/personal user box

To change the number of copies

Specify the number of copies to be printed.

The number of copies can be set between 1 and 999.

Using the keypad, type in the desired number of copies.

–

To reset the number of copies to “1”, press the [C] (clear) key.

To specify single-sided/double-sided printing

Specify whether a single-sided or double-sided copy of the document is to

be printed.

Touch [1-Sided] or [2-Sided].

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Printing a document from a public user box/personal user box

Specifying Finishing settings

Select whether to sort or group the documents. In addition, Staple and

Punch settings can also be specified.

The following settings can be specified.

Setting

Sort

Description

Feeds out copies by sets.

Feeds out copies by pages.

Separates the sets or pages of the copies.

Group

Offset

Staple

Staples copies in the corner or at two locations. The

stapling position can also be selected.

Punch

Punching holes in copies. The position of the punched

holes can also be selected.

Detail

The hole punch function is available only when optional finishers FS-514

and punch kit PK-510 are installed.

To specify the Finishing settings

Touch [Finishing].

Touch [Sort] or [Group].

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Printing a document from a public user box/personal user box

To separate the copies, touch [Offset].

Select the desired Staple and Punch settings.

To specify the positions of the staples and punched holes, touch [Po-

sition Setting].

Touch the button for the desired position.

–

If the “Corner” Staple setting is selected

–

If the “2 Position” Staple setting is selected

Touch [OK], and then touch [OK] in the next screen that appears.

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Printing a document from a public user box/personal user box

Folding the paper in half and binding it (Fold & Staple settings)

The paper that is fed out can be folded in half and stapled at two places

along the center.

The following Fold & Staple settings can be selected.

Setting

Description

Center Staple

Staples the paper at two places along the center. The

stapling position can be adjusted to one of 10 locations

either to the left or to the right of the center.

Fold

Folds the paper in half. The folding position can be adjust-

ed to one of 10 locations either to the left or to the right of

the center.

“Center Staple” + “Fold” settings

(folded in half and stapled at the

center in two places)

“Fold” setting

(folded in half)

Original

(The“Booklet”function

is automatically set.)

“Center Staple” setting

(stapled at the center in

two places)

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Printing a document from a public user box/personal user box

Detail

In order for the paper to be bound at the center or folded in half, all of the

following conditions must be met.

The paper width must be between 7-1/4 inch and 11-3/4 inch.

The paper length must be between 10 inch and 17 inch.

Reminder

The Fold & Staple settings are available only if saddle stitcher SD-503 is

installed on optional finisher FS-514.

To specify the Fold & Staple settings

Touch [Fold & Staple].

The “Sort” Finishing setting is also selected.

Select the desired settings.

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Printing a document from a public user box/personal user box

To adjust the position, touch [Position Adjustment].

Adjust the stapling and folding positions.

Touch [OK], and then touch [OK] in the next screen that appears.

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Printing a document from a public user box/personal user box

Adding a binding margin

The document can be printed with a binding margin.

The following settings can be specified.

Function

Description

Page Margin

The binding margin can be added to the left side, right side

or top of the page. The width of the binding margin can be

set between 1/16 in and 3/4 in. If “Auto” is selected, a

binding margin along the long side of the paper is selected

if the document length is 11-45/64 in or less. If the

document length is more than 11-45/64 in, a binding

margin along the short side of the paper is selected.

To specify the Page Margin settings

Touch [Page Margin].

Select the desired position for the binding margin, and then touch [-] or

[+] to specify the width of the binding margin.

–

The width of the binding margin can be set in 1/16 in increments.

To set the binding margin to 0 in, touch [None]. Only the binding po-

sition can be specified.

Touch [OK].

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Printing a document from a public user box/personal user box

Adding cover pages (“Cover Mode” function)

Documents can be printed with cover pages added to the front and back.

First, load the paper trays with the paper for the front cover page and the

back cover page.

The following settings can be specified.

Setting

Description

“Front (Copy)” under “Front Cover” The first page of the document is printed onto the paper

for the front cover page. If “2-Sided” was selected, the

second page of the document is printed onto the back of

the front cover page.

“Front (Blank)” under “Front Cover” A blank page is added as the first page of the document.

“Back (Copy)” under “Back Cover” The last page of the document is printed onto the paper

for the back cover page. If “2-Sided” was selected, the

second to last page of the document is printed onto the

back cover page.

“Back (Blank)” under “Back Cover” A blank page is added as the last page of the document.

Note

If a setting for the “Cover Mode” function is to be specified when printing

a copied document, either of the following conditions must be met when

saving the document in a user box.

A paper drawer is specified.

A setting is selected for the “Cover Mode” function.

REPORT

^REPORT4

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Printing a document from a public user box/personal user box

Note

If a setting for the “Cover Mode” function is to be specified when printing

a copied document, either of the following conditions must be met when

saving the document in a user box.

A paper tray is specified.

A Cover Mode setting is specified.

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To specify the Cover Mode settings

Touch [Cover Mode].

Select the desired cover page format.

Specify the paper trays loaded with the paper for the front cover page

and back cover page.

Touch [Front Cover Paper] or [Back Cover Paper].

Select the paper tray.

Touch [OK], and then touch [OK] in the next screen that appears.

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Printing the date/time (“Date/Time” function)

The printing date and time can be printed on all pages of the document.

Settings can be specified for the following.

Item

Description

Date Type

Time Type

Pages

Select the format for the date.

Select the format for the time.

Specify the pages to be printed on.

The following settings are available under “Pages”.

Setting

Description

Cover Only

All Pages

The date/time is printed only on the cover page.

The date/time is printed on all pages.

To specify the “Date/Time” function

Touch [Stamp].

Touch [Date/Time].

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Under “Date Type”, select the format for the date.

Under “Time Type”, select the format for the time.

Under “Pages”, select the pages that the date/time is to be printed on.

To change the printing position, touch [Print Position].

Select the printing position. To make fine adjustments to the printing

position, touch [Change Adjustment].

Specify the adjustment for moving the printing position up and down

and to the left and right.

Touch [OK], and then touch [OK] in the next four screens that appear.

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Printing page numbers (“Page #” function)

Page numbers can be printed on all pages of the document.

Settings can be specified for the following.

Item

Description

Start No.

Specify the starting chapter and page numbers.

Select the format for the page number.

Page No. Type

Insert Sheet Setting

Select whether or not page numbers are printed on the in-

serted paper.

The following settings can be specified for printing on inserted pages.

Setting

Description

Cover Mode

All Pages

The page number is printed on all pages, including the front

and back cover pages.

Except for

The page number is not printed on the front cover page.

Front Cover

Do Not Print

Page #

The page number is not printed on the front and back cover

pages.

Insert (Copy)

Insert (Blank)

Print Page #

A copied insertion is counted as a page, and the page

number is printed on it.

Do Not Print

Page #

A copied insertion is counted as a page, but the page

number is not printed on it.

Skip the

Page(s)

A copied insertion is not counted as a page, but the page

number is not printed on it.

Do Not Print

Page #

A blank insertion is counted as a page, but the page

number is not printed on it.

Skip the

Page(s)

A blank insertion is not counted as a page, and the page

number is not printed on it.

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To specify the “Page #” function

Touch [Stamp].

Touch [Page #].

Under “Start No.”, type in the starting page and chapter numbers.

Under “Page No. Type”, select the page number format.

If there are inserted pages, specify whether or not page numbers are

printed on them. Touch [Insert Sheet Setting].

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Select how page numbers are printed on inserted pages, and then

touch [OK].

To change the printing position, touch [Print Position].

Select the printing position. To make fine adjustments to the printing

position, touch [Change Adjustment].

Specify the adjustment for moving the printing position up and down

and to the left and right.

10 Touch [OK], and then touch [OK] in the next four screens that appear.

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Note

The Chapter settings are applied only when “1-1, 1-2 ...” is selected un-

der “Page No. Type”.

Printing distribution numbers (“Set Numbering” function)

Distribution numbers can be printed on all pages of the document.

Settings can be specified for the following.

Item

Description

Start Number

Text Color

Pages

Specify the starting distribution number.

Select the text color for the distribution numbers.

Specify the pages to be printed on.

The following settings can be selected as the pages to be printed on.

Setting

Description

Cover Only

All Pages

The distribution number is printed only on the cover page.

The distribution number is printed on all pages.

To specify the “Set Numbering” function

Touch [Stamp].

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Touch [Set Numbering].

Under “Start Number”, use the keypad to specify the starting number.

Under “Text Color”, select the desired color.

Under “Pages”, select the pages that the distribution numbers are to

be printed on.

Touch [OK], and then touch [OK] in the next two screens that appear.

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Printing a document from a public user box/personal user box

3.7

Printing a proof copy

The contents of the document can be checked.

Note

A proof copy cannot be printed if multiple documents are selected. Print

proof copies one document at a time.

To print a proof copy

Select the document to be proofed.

Touch [Proof Print].

Check the document information that appeared.

Press the [Start] key in the control panel.

Note

Only the first page is printed.

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Printing a document from a public user box/personal user box

3.8

Combined printing

Multiple documents can be printed together. Up to 10 documents can be se-

lected to be printed together.

Additional settings, such as those for the number of copies, can be specified

for the selected document.

Detail

For details on changing the settings, refer to descriptions starting with

“To change the number of copies” on page 3-34.

Available functions

# of Sets

Description

Page reference

p. 3-34

Specifies the number of copies to be printed.

1-Sided/2-Sided

Select whether a single-sided or double-sided

copy is to be printed.

p. 3-35

Finishing

Select whether to sort or group the documents.

In addition, Staple and Punch settings can also

be specified.

p. 3-36

Fold & Staple

Select whether the paper that is fed out is folded p. 3-39

in half and stapled at two places along the

center.

Page Margin

Date/Time

Set Numbering

Page #

The document can be printed with a binding

margin.

p. 3-43

The printing date and time can be printed on all

pages of the document.

p. 3-41

Distribution numbers can be printed on all pages p. 3-44

of the document.

Page numbers can be printed on all pages of the p. 3-46

document.

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Printing a document from a public user box/personal user box

Detail

Documents saved in a box and having a front cover, back cover and

blank insertion in addition to Image Repeat and OHP Interleave settings

specified cannot be combined and printed.

The Fold & Staple settings are available only if saddle stitcher SD-503 is

installed on optional finisher FS-514.

The hole punch function is available only when optional finishers FS-514

and punch kit PK-510 are installed.

Note

If optional scan accelerator kit SA-501 is installed, data saved from Scan

mode can be printed.

To print a document

Touch [Combine].

The list of documents appears.

Select the document to be printed.

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Printing a document from a public user box/personal user box

The selected document is highlighted, and its bind number appears on

the right side.

Touch [Combine] in the lower-right corner.

Check the document information that appeared.

To check detailed information, touch [ ] or [ ].

To specify a setting, such as the number of copies of each document,

touch [Print].

Press the [Start] key in the control panel.

Detail

For details on changing the settings, refer to descriptions starting with

“To change the number of copies” on page 3-34.

To change the number of copies

Specify the number of copies to be printed.

The number of copies can be set between 1 and 999.

Using the keypad, type in the desired number of copies.

–

To reset the number of copies to “1”, press the [C] (clear) key.

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To specify single-sided/double-sided printing

Specify whether a single-sided or double-sided copy of the document is to

be printed.

Touch [1-Sided] or [2-Sided].

Specifying Finishing settings

Select whether or not the copies are separated. In addition, Staple and

Punch settings can be specified.

The following settings can be specified.

Setting

Offset

Description

Separates the sets or pages of the copies.

Staple

Staples copies in the corner or at two locations. The

stapling position can also be selected.

Punch

Punching holes in copies. The position of the punched

holes can also be selected.

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To specify the Finishing settings

Touch [Finishing].

To separate the copies, touch [Offset].

Select the desired Staple and Punch settings.

To specify the positions of the staples and punched holes, touch [Po-

sition Setting].

Touch the button for the desired position.

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– If the “Corner” Staple setting is selected

–

If the “2 Position” Staple setting is selected

Touch [OK], and then touch [OK] in the next screen that appears.

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Folding the paper in half and binding it (Fold & Staple settings)

The paper that is fed out can be folded in half and stapled at two places

along the center.

The following Fold & Staple settings can be selected.

Setting

Description

Center Staple

Staples the paper at two places along the center. The sta-

pling position can be adjusted to one of 10 locations either

to the left or to the right of the center.

Fold

Folds the paper in half. The folding position can be adjust-

ed to one of 10 locations either to the left or to the right of

the center.

“Center Staple” + “Fold” settings

(folded in half and stapled at the

center in two places)

“Fold” setting

(folded in half)

Original

(The“Booklet”function

is automatically set.)

“Center Staple” setting

(stapled at the center in

two places)

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Detail

In order for the paper to be bound at the center or folded in half, all of the

following conditions must be met.

The paper width must be between 7-1/4 inch and 11-3/4 inch.

The paper length must be between 10 inch and 17 inch.

Reminder

The Fold & Staple settings are available only if saddle stitcher SD-503 is

installed on optional finisher FS-514.

To specify the Fold & Staple settings

Touch [Fold & Staple].

Select the desired settings.

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To adjust the position, touch [Position Adjustment].

Adjust the stapling and folding positions.

Touch [OK], and then touch [OK] in the next screen that appears.

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Printing the date/time (“Date/Time” function)

The printing date and time can be printed on all pages of the document.

Settings can be specified for the following.

Item

Description

Date Type

Time Type

Pages

Select the format for the date.

Select the format for the time.

Specify the pages to be printed on.

The following settings are available under “Pages”.

Setting

Description

Cover Only

All Pages

The date/time is printed only on the cover page.

The date/time is printed on all pages.

To specify the “Date/Time” function

Touch [Date/Time].

Under “Date Type”, select the format for the date.

Under “Time Type”, select the format for the time.

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Under “Pages”, select the pages that the date/time is to be printed on.

To specify the printing position, touch [Print Position].

Select the printing position. To make fine adjustments to the printing

position, touch [Change Adjustment].

Specify the adjustment for moving the printing position up and down

and to the left and right.

Touch [OK], and then touch [OK] in the next four screens that appear.

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Adding a binding margin

The document can be printed with a binding margin.

The following settings can be specified.

Function

Description

Page Margin

The binding margin can be added to the left side, right side

or top of the page. The width of the binding margin can be

set between 1/16 in and 3/4 in. If “Auto” is selected, a

binding margin along the long side of the paper is selected

if the document length is 11-45/64 in or less. If the

document length is more than 11-45/64 in, a binding

margin along the short side of the paper is selected.

To specify the Page Margin settings

Touch [Page Margin].

Select the desired position for the binding margin, and then touch [-] or

[+] to specify the width of the binding margin.

–

The width of the binding margin can be set in 1/16 in increments.

To set the binding margin to 0 in, touch [None]. Only the binding po-

sition can be specified.

Touch [OK].

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Printing distribution numbers (“Set Numbering” function)

Distribution numbers can be printed on all pages of the document.

Settings can be specified for the following.

Item

Description

Start Number

Text Color

Pages

Specify the starting distribution number.

Select the text color for the distribution numbers.

Specify the pages to be printed on.

The following settings can be selected as the pages to be printed on.

Setting

Description

Cover Only

All Pages

The distribution number is printed only on the cover page.

The distribution number is printed on all pages.

To specify the “Set Numbering” function

Touch [Set Numbering].

Under “Start Number”, use the keypad to specify the starting number.

Under “Text Color”, select the desired color.

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Under “Pages”, select the pages that the distribution numbers are to

be printed on.

Touch [OK], and then touch [OK] in the next two screens that appear.

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Printing page numbers (“Page #” function)

Page numbers can be printed on all pages of the document.

Settings can be specified for the following.

Item

Description

Start No.

Page No. Type

Specify the starting chapter and page numbers.

Select the format for the page number.

To specify the “Page #” function

Touch [Page #].

Under “Start No.”, type in the starting page and chapter numbers.

Under “Page No. Type”, select the desired page number format.

To specify the printing position, touch [Print Position].

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Select the printing position. To make fine adjustments to the printing

position, touch [Change Adjustment].

Specify the adjustment for moving the printing position up and down

and to the left and right.

Touch [OK], and then touch [OK] in the next four screens that appear.

Note

The Chapter settings are applied only when “1-1, 1-2 ...” is selected un-

der “Page No. Type”.

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4 _{Routing a document from}

a public user box/

personal user box

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Routing a document from a public user box/personal user box

Routing a document from a public user

box/personal user box

4.1

Editing document data

From the Route tab, document data can be edited in addition to being rout-

ed.

Function

Description

Delete

Data that has already been sent or is no longer needed can be

deleted.

For details, refer to “Deleting document data” on page 3-5.

Edit Name

The name of the saved document can be changed.

For details, refer to “Changing the document name” on

page 3-6.

Move/Copy

Document data currently saved in a box can be moved or

copied to a different public user box/personal user box.

For details on moving document data, refer to “Moving

document data” on page 3-7.

For details on copying document data, refer to “Copying

document data” on page 3-9.

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Routing a document from a public user box/personal user box

4.2

Routing

Document data saved in a box from Scan mode or Fax mode can be sent via

the network. The data can easily be routed by simply registering a destina-

tion with this machine instead of by sending the data through different com-

puters.

Note

Data saved from Fax mode can be sent with the fax image resolution.

Routing types

Document data saved in boxes can be routed in three different ways.

Type

Description

E-Mail Direct Input

File (FTP) Direct Input

File (SMB) Direct Input

Document data is sent as an e-mail attachment.

Document data is uploaded to the specified FTP server.

Document data is sent to a shared folder on the specified

computer.

Transmission methods

Select one of the four routing methods according to the desired transmission

purpose and use.

Destinations can be specified using any combination of these methods.

Method

Description

Page reference

Program

Multiple preset routing types are

programmed with this method.

p. 4-6

Group

Multiple destinations can be registered p. 4-7

with this method. This is convenient for

always sending data to the same

people.

Address book

Direct input

Select different destinations from

those registered in the address book.

p. 4-9

With this method, destinations for e-

mail transmissions, FTP transmissions p. 4-11

E-mailtransmission:

and SMB transmissions are entered

FTP transmission:

directly from the control panel. This is p. 4-13

used when routing data to a

destination that is not already

registered.

SMB transmission:

p. 4-15

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Routing a document from a public user box/personal user box

Note

If optional image controller IC-406 is installed, routing is not possible.

Available settings

The following settings can be specified.

Setting

Description

Destinations

Shows the destination number and number of destinations.

Select the desired method for specifying the destination.

Transmission method

Document Info.

Shows various information, such as the name, date and time

that the transmission document was registered.

File Type

Select the format for the file that is to be transmitted.

To route data

Select the document, and touch [Route].

A screen appears, allowing you to specify the destination.

Specify the destination by using the programs and groups.

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Routing a document from a public user box/personal user box

If necessary, check the document information and specify the data for-

mat.

Press the [Start] key in the control panel.

Note

To change the print settings specified with a program, select the destina-

tion program, and then change the settings.

If there are limitations on the document name due to the destination serv-

er conditions, it may not be possible to send the transmission. Contact

your network administrator for information when specifying the docu-

ment name during a transmission.

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4.3

Specifying destinations

To specify a program as the destination

Select the document, and touch [Route].

The Route screen appears.

Touch [Select from Program].

Touch the button for the program where the data is to be sent.

The button for the selected program appears selected.

Touch [OK].

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Routing a document from a public user box/personal user box

To select a destination from a group

Select the document, and touch [Route].

The Route screen appears.

Touch [Select from Group].

Touch the button for the group where the data is to be sent.

The list of the addresses registered in the group appears.

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Routing a document from a public user box/personal user box

Select the destinations.

To send the data to all addresses in the group, touch [Select All].

–

Touch [OK], and then touch [OK] in the next screen that appears.

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Routing a document from a public user box/personal user box

To select a destination from the address book

Select the document, and touch [Route].

The Route screen appears.

Touch [Select from Address Book].

Touch the button for the destination where the data is to be sent.

–

The desired destination can be searched for. For details, refer to

“Searching for a destination” on page 4-10.

The button for the selected destination appears selected.

Touch [OK].

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Routing a document from a public user box/personal user box

Note

If the “Manual Destination Input” parameter on the Security Details

screen (displayed by touching [Security Setting] on the Administrator

Setting screen) is set to “Restrict”, [LDAP Search] does not appear.

Searching for a destination

Follow the procedure described below to search for the desired destination.

Detail Search

Type in the name of the destination or part of the address to search for

the corresponding address.

LDAP Search

Search the addresses registered in the LDAP server for the address that

corresponds to the conditions.

To perform a basic search, type in the search text. To search with multi-

ple conditions, perform an advanced search.

For a basic search

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For an advanced search

Reminder

For details on an LDAP search and specifying settings for the LDAP serv-

er, refer to the User’s Guide [Network Scanner Operations].

An LDAP search is possible only if “Select from Address Book” was se-

lected.

To directly specify the e-mail destination

Select the document, and touch [Route].

The Route screen appears.

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Routing a document from a public user box/personal user box

Touch [E-Mail Direct Input].

A screen appears, allowing an address to be entered.

Type in the e-mail address of the destination.

To specify an additional address, touch [Next Dest.].

Touch [OK].

Note

Frequently entered user names and domain names can be registered to

be recalled and used again. First, prefixes and suffixes must be regis-

tered in Administrator mode.

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Routing a document from a public user box/personal user box

Directly specifying an FTP destination

The following settings can be specified for the FTP destination.

Setting

Description

Host Name

Destination Folder

User Name

Password

Type in the host name or IP address for the destination.

Type in the path of the destination folder.

Type in the user name for logging on.

Type in the password.

To specify more advanced FTP settings, touch [Detail Setting].

Setting

Description

Port Number

PASV mode

Proxy

Shows the port number.

Select whether or not the PASV (passive) mode is used.

Select whether or not a proxy server is used.

To directly specify an FTP destination

Select the document, and touch [Route].

The Route screen appears.

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Routing a document from a public user box/personal user box

Touch [File (FTP) Direct Input].

The Scan to FTP screen appears.

Type in the information for the FTP server.

To specify an additional FTP server, touch [Next Dest.], and then enter

the information.

Touch [OK].

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Routing a document from a public user box/personal user box

Directly specifying an SMB destination

The following settings can be specified.

Setting

Description

Host Name

Destination Folder

User Name

Password

Type in the host name or IP address for the destination.

Type in the path of the destination folder.

Type in the user name for logging on.

Type in the password.

Reference

Click to check the structure of the folders on the destination

computer. This can be used to directly specify the destination

folder.

To directly specify an SMB destination

Select the document, and touch [Route].

The Route screen appears.

Touch [File (SMB) Direct Input].

The Scan to SMB screen appears.

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Type in the destination information.

To specify an additional SMB server, touch [Next Dest.], and then enter

the information.

Touch [OK].

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4.4

Checking settings before routing

Checking the document information

The following document information can be checked.

Item

Description

Time Stored

Job No.

Shows the date and time that the data was saved.

Shows the number of the registered job.

Shows the name of the user that saved the data.

Shows the name of the document.

User Name

Document Name

To check information

Select the document, and touch [Route].

The Route screen appears.

Touch [Document Info.].

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The Document Info. screen appears. Touch [ ] or [ ] to display the

next screen of document information.

Touch [OK].

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Routing a document from a public user box/personal user box

Specifying the file format

Data can be routed in the following file formats.

Format

PDF

Description

Sends data in the PDF format.

Sends data in the TIFF format.

Sends data in the JPEG format.

Sends data in the compact PDF format.

TIFF

JPEG

Compact PDF

In addition, there are settings for specifying how much of the saved data is

converted.

Setting

Description

Single Page

Multi-Page

A single file is created for each page of the document.

A single file is created from the entire document.

The encryption level can be selected if “File Type” was set to “PDF” or “Com-

pact PDF”. Settings can be specified for the following.

Item

Description

Encryption Level

Password

Select the encryption level.

Enter the password necessary to open encrypted data. Type

in a password of 32 characters or less. For confirmation, type

in the password twice.

Permissions

Enter the password necessary to change document permis-

sions. Type in a password of 32 characters or less. For confir-

mation, type in the password twice.

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Routing a document from a public user box/personal user box

To specify the file format

Select the document, and touch [Route].

The Route screen appears.

Touch [File Type].

Select the format of the file to be sent and select the scan setting.

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Routing a document from a public user box/personal user box

If “PDF” or “Compact PDF” was selected, touch [Encrypt].

Specify the encryption settings.

Touch [OK], and then touch [OK] in the next screen that appears.

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Routing a document from a public user box/personal user box

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5 _{Routing a document from}

a system user box

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Routing a document from a system user box

Routing a document from a system user

box

5.1

Editing document data

From the Route tab, document data can be edited in addition to being rout-

ed.

Function

Description

Delete

Data that has already been sent or is no longer needed can be

deleted.

For details, refer to “Deleting document data” on page 3-5.

Edit Name

The name of the saved document can be changed.

For details, refer to “Changing the document name” on

page 3-6.

Detail

For details on creating annotation user boxes and saving documents in

them, refer to the User’s Guide [Network Scanner Operations].

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Routing a document from a system user box

5.2

Routing

Document data saved in an Annotation User box from Scan mode can be

sent via the network. The data can easily be routed by simply registering a

destination with this machine instead of by sending the data through differ-

ent computers.

Routing types

Document data saved in Annotation User boxes can be routed in three dif-

ferent ways.

Type

Description

E-Mail Direct Input

File (FTP) Direct Input

File (SMB) Direct Input

Document data is sent as an e-mail attachment.

Document data is uploaded to the specified FTP server.

Document data is sent to a shared folder on the specified

computer.

Transmission methods

Select one of the four routing methods according to the desired transmission

purpose and use.

Destinations can be specified using any combination of these methods.

Method

Description

Page reference

Program

Multiple preset routing types are

programmed with this method.

p. 5-6

Group

Multiple destinations can be registered p. 5-7

with this method. This is convenient for

always sending data to the same

people.

Address book

Direct input

Select different destinations from

those registered in the address book.

p. 5-9

With this method, destinations for e-

mail transmissions, FTP transmissions p. 5-12

E-mailtransmission:

and SMB transmissions are entered

FTP transmission:

directly from the control panel. This is p. 5-15

used when routing data to a

destination that is not already

registered.

SMB transmission:

p. 5-16

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Routing a document from a system user box

Available settings

The following settings can be specified.

Setting

Description

Destinations

Shows the destination number and number of destinations.

Select the desired method for specifying the destination.

Transmission method

Document Info.

Shows various information, such as the name, date and time

that the transmission document was registered.

Edit Stamp Elements

Specify the text to be printed.

To route data

On the System User Box tab, touch [Annotation User Box].

–

The Annotation User boxes can also be used from the Public User

Box screen. For details on using the boxes from the Public User

Box screen, refer to “Routing” on page 4-3.

Select the annotation user box.

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Routing a document from a system user box

Select the document, and touch [Route].

–

To select all documents, touch [Select All]. To deselect all docu-

ments, touch [Reset].

A screen appears, allowing you to specify the destination.

Specify the destination by using the programs and groups.

If necessary, check the document information and specify the text.

Press the [Start] key in the control panel.

Note

To change the print settings specified with a program, select the destina-

tion program, and then change the settings.

If there are limitations on the document name due to the destination serv-

er conditions, it may not be possible to send the transmission. Contact

your network administrator for information when specifying the docu-

ment name during a transmission.

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Routing a document from a system user box

5.3

Specifying destinations

To specify a program as the destination

Select the document, and touch [Route].

–

To select all documents, touch [Select All]. To deselect all docu-

ments, touch [Reset].

The Route screen appears.

Touch [Select from Program].

Touch the button for the program where the data is to be sent.

The button for the selected program appears selected.

Touch [OK].

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Routing a document from a system user box

To select a destination from a group

Select the document, and touch [Route].

–

To select all documents, touch [Select All]. To deselect all docu-

ments, touch [Reset].

The Route screen appears.

Touch [Select from Group].

Touch the button for the group where the data is to be sent.

The list of the addresses registered in the group appears.

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Routing a document from a system user box

Select the destinations.

To send the data to all addresses in the group, touch [Select All].

–

Touch [OK], and then touch [OK] in the next screen that appears.

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Routing a document from a system user box

To select a destination from the address book

Select the document, and touch [Route].

–

To select all documents, touch [Select All]. To deselect all docu-

ments, touch [Reset].

The Route screen appears.

Touch [Select from Address Book].

Touch the button for the destination where the data is to be sent.

–

The desired destination can be searched for. For details, refer to

“Searching for a destination” on page 4-10.

The button for the selected destination appears selected.

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Routing a document from a system user box

Touch [OK].

Note

If the “Manual Destination Input” parameter on the Security Details

screen (displayed by touching [Security Setting] on the Administrator

Setting screen) is set to “Restrict”, [LDAP Search] does not appear.

An LDAP search is possible only if “Select from Address Book” was se-

lected.

Searching for a destination

Follow the procedure described below to search for the desired destination.

Detail Search

Type in the name of the destination or part of the address to search for

the corresponding address.

LDAP Search

Search the addresses registered in the LDAP server for the address that

corresponds to the conditions.

To perform a basic search, type in the search text. To search with multi-

ple conditions, perform an advanced search.

For a basic search

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Routing a document from a system user box

For an advanced search

Reminder

For details on an LDAP search and specifying settings for the LDAP serv-

er, refer to the User’s Guide [Network Scanner Operations].

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Routing a document from a system user box

To directly specify the e-mail destination

Select the document, and touch [Route].

–

To select all documents, touch [Select All]. To deselect all docu-

ments, touch [Reset].

The Route screen appears.

Touch [E-Mail Direct Input].

A screen appears, allowing an address to be entered.

Type in the e-mail address of the destination.

To specify an additional address, touch [Next Dest.].

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Routing a document from a system user box

Touch [OK].

Note

Frequently entered user names and domain names can be registered to

be recalled and used again. First, prefixes and suffixes must be regis-

tered in Administrator mode.

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Routing a document from a system user box

Directly specifying an FTP destination

The following settings can be specified for the FTP destination.

Setting

Description

Host Name

Destination Folder

User Name

Password

Type in the host name or IP address for the destination.

Type in the path of the destination folder.

Type in the user name for logging on.

Type in the password.

To specify more advanced FTP settings, touch [Detail Setting].

Setting

Description

Port Number

PASV mode

Proxy

Shows the port number.

Select whether or not the PASV (passive) mode is used.

Select whether or not a proxy server is used.

Note

To select all documents, touch [Select All]. To deselect all documents,

touch [Reset].

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Routing a document from a system user box

To directly specify an FTP destination

Select the document, and touch [Route].

The Route screen appears.

Touch [File (FTP) Direct Input].

The Scan to FTP screen appears.

Type in the information for the FTP server.

To specify an additional FTP server, touch [Next Dest.], and then enter

the information.

Touch [OK].

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Routing a document from a system user box

Directly specifying an SMB destination

The following settings can be specified.

Setting

Description

Host Name

Destination Folder

User Name

Password

Type in the host name or IP address for the destination.

Type in the path of the destination folder.

Type in the user name for logging on.

Type in the password.

Reference

Click to check the structure of the folders on the destination

computer. This can be used to directly specify the destination

folder.

Note

To select all documents, touch [Select All]. To deselect all documents,

touch [Reset].

To directly specify an SMB destination

Select the document, and touch [Route].

The Route screen appears.

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Routing a document from a system user box

Touch [File (SMB) Direct Input].

The Scan to SMB screen appears.

Type in the destination information.

To specify an additional SMB server, touch [Next Dest.], and then enter

the information.

Touch [OK].

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Routing a document from a system user box

5.4

Checking settings before routing

Checking the document information

The following document information can be checked.

Item

Description

Time Stored

Job No.

Shows the date and time that the data was saved.

Shows the number of the registered job.

Shows the name of the user that saved the data.

Shows the name of the document.

User Name

Document Name

Note

To select all documents, touch [Select All]. To deselect all documents,

touch [Reset].

To check information

Select the document, and touch [Route].

The Route screen appears.

Touch [Document Info.].

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Routing a document from a system user box

The Document Info. screen appears. Touch [ ] or [ ] to display the

next screen of document information.

Touch [OK].

Changing the text

Previously specified text or the count is set for annotation user boxes. This

information can be changed while printing.

Settings can be specified for the following.

Item

Description

Secondery Field

Text can be added to the number that is printed. A maximum

of 20 characters can be entered.

Date/Time

Density

Select the format for the date and time that is printed.

Select the density for the numbers that are printed.

Number Type

Select the output format (number of digits) for the numbers

that are printed.

Print Position

Select the printing position.

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Routing a document from a system user box

To change the stamp elements

Select the document, and then touch [Route].

The Route screen appears.

Touch [Edit Stamp Elements].

The Edit Stamp Elements screen appears.

Touch the button for the setting to be changed, and then change the

setting.

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Routing a document from a system user box

Touch [Secondary Field], type in the text to be added, and then

–

touch [OK].

Touch [Date/Time], select the format for the date and time to be

printed, and then touch [OK].

Touch [Density], touch the button for the desired text density, and

then touch [OK].

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Routing a document from a system user box

–

Touch [Number Type], select the format for the numbering, and

then touch [OK].

–

Touch [Print Position], select the printing position, and then touch

[OK].

Note

To select all documents, touch [Select All]. To deselect all documents,

touch [Reset].

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6 _{Control panel settings}

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Control panel settings

6.1

Specifying settings from the control panel

Various basic settings and advanced parameters for using this machine can

be set from the utility mode. this chapter describes the procedures for setting

the utility mode parameters for the box functions.

Note

For details on registering bulletin board user boxes, refer to the User’s

Guide [Facsimile Operations]. For details on registering annotation user

boxes, refer to the User’s Guide [Network Scanner Operations].

Utility mode parameters

The following utility mode parameters are described in this manual.

Parameter

Description

Page reference

One-Touch

Registration

New boxes can be created.

p. 6-4

Administrator Setting

Specify settings for managing the boxes.

p. 6-9

p. 6-11

p. 6-12

p. 6-15

Box permissions

Users of various levels can access this machine. Other than machine admin-

istrators, box administrators can use Box functions. The following types of

users can access boxes.

User types

Type

Description

Public user

Users for accessing when user authentication settings have not been

applied

Registered user

Box administrator

Administrator

Users registered by the administrator when user authentication settings

have been applied

Users that can access User mode as a box administrator when user au-

thentication settings have been applied

Administrator managing the machine

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Control panel settings

Additional information

To log on to User mode as the box administrator, type “boxadmin” as the

user name and type the password specified in “Specifying box administrator

settings” on page 6-12.

Operations that can be performed

Operation

Box type

Create boxes

View/download/

delete documents settings

Change box

Delete boxes

Pub-

lic

Per-

sonal

user

Public

user

boxes

Person- Pub-

al user

boxes

Per-

sonal

user

Pub-

lic

Per-

sonal

user

lic

user

boxes boxes

Public user

Registered

user

Box adminis-

trator

Administrator

*1 Only boxes created by the registered user

*2 Box administrators and administrators can perform operations without

entering the password, even if a password has been set for the box.

Reminder

The following operations are performed from PageScope Web Connec-

tion. For details, refer to Chapter 7, “Settings that can be specified using

PageScope Web Connection” on page 7-2.

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Control panel settings

6.2

Registering boxes

New boxes can be registered.

The following types of boxes can be registered.

Type

Description

Public User Box

Personal User Box

Shared box that anyone can use

Box for an individual that can only be accessed by users that

have logged on if user authentication settings have been

applied

Bulletin Board User Box

Annotation User Box

Bulletin box registered on the Bulletin Board User Box screen

displayed from the System User Box tab

For details, refer to the User’s Guide [Facsimile Operations].

This box is used when adding an image of the date/time or

number to document data saved in Scan mode before routing

it. The type of text to be added can be specified during rout-

ing.

Annotation user boxes are registered in Administrator mode.

For details, refer to the User’s Guide [Network Scanner Oper-

ations].

Note

The mailbox transmission function can be specified for a box.

If user authentication settings have been applied, be sure to type in the

user name and password, and press the “Access” key. If authentication

settings have not been applied, personal user boxes cannot be created.

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Control panel settings

Registering public/personal user boxes

The following information can be entered in each screen.

Item

Description

User Box No.

Touch [User Box No.], and then use the keyboard to type in

the user box number.

Name

Touch [Name], and then use the keyboard that appears to

type in the user box name.

Password

Touch [Password], and then use the keyboard that appears

to type in the password.

Index

Type

Touch [Index], and then select the search characters.

Touch [Public] or [Personal].

If [Personal] was selected, the owner name appears. To

change the user, touch [Change Owner], and then select a

different user.

Auto Delete Document

Advanced Functions

Select the time until the document is deleted after it is

saved in the box.

This appears when optional fax kit FK-502 is installed.

Select whether or not the confidential reception function is

used with the box. To use the confidential reception

function, type in the password for confidential reception.

Note

If user authentication is canceled after personal user boxes are created,

the personal user boxes become public user boxes.

Reminder

If “Password Rules” is set to “ON”, a password containing less than 8

characters cannot be registered.

If a box password containing less than 8 characters has already been

registered, change the password so that it contains 8 characters before

setting “Password Rules” to “ON”. For details on the password rules, re-

fer to the User’s Guide [Copy Operations].

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Control panel settings

To register a box

Press the [Utility/Counter] key.

Utility/

Counter

Touch [1 One-Touch Registration].

Touch [3 User Box].

The User Box screen appears.

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Control panel settings

Touch [1 Public/Personal User Box].

Touch [New].

The registration screen 1/2 appears.

Specify the desired box settings.

Touch [Fwd.].

The registration screen 2/2 appears.

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Control panel settings

Specify the desired settings.

Touch [OK].

10 Touch [Close].

The box is registered.

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Control panel settings

6.3

Displaying the Administrator Setting screen

To display the Administrator Setting screen

Press the [Utility/Counter] key.

Utility/

Counter

Touch [3 Administrator Setting].

–

An item in the Utility mode menus can also be selected by pressing

the key in the keypad for the number beside the desired button. For

“3 Administrator Setting”, press the [3] key in the keypad.

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Control panel settings

Type in the password, and then touch [OK].

For details on typing in text, refer to “Entering text” on page 8-3.

The Administrator Setting screen appears.

Note

If the optional fax kit is not installed, [8 Fax Setting] does not appear.

To quit specifying the Utility mode setting, touch [Exit] in the sub display

area or press the [Utility/Counter] key. Otherwise, cancel the Utility mode

by touching [Close] in each screen until the screen for the Copy, Fax,

Scan or Box mode appears.

Reminder

If “Prohibit Functions when Auth. Error” in Administrator mode is set to

“Mode 2” and an incorrect administrator password is entered the speci-

fied number of times, it is no longer possible to enter Administrator mode.

For details on the “Prohibit Functions when Auth. Error” parameter, refer

to the User’s Guide [Copy Operations].

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Control panel settings

6.4

Specifying user box settings

Boxes that are no longer needed should be deleted.

To delete unused user boxes

Boxes containing no saved documents can be deleted as unused boxes.

In the Administrator Setting screen, touch [System Setting].

In the System Setting screen, touch [0 User Box Setting].

In the User Box Setting screen, touch [1 Delete Unused User Box].

To delete the boxes, touch [Yes].

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Control panel settings

6.5

Specifying box administrator settings

Select whether or not use by the box administrator is permitted. (The default

setting is “Restrict”.)

When logging on as the box administrator, type “boxadmin” as the user

name in the user authentication screen, and then type in the password spec-

ified in step 5.

Relationship with other settings

If “User Authentication” and “Account Track” are both set to “OFF”, “Al-

low” cannot be selected.

Note

For details on operations that can be performed by box administrators,

refer to “Box permissions” on page 6-2.

Reminder

If “Password Rules” is set to “ON”, a password containing less than 8

characters cannot be registered.

If a box password containing less than 8 characters has already been

registered, change the password so that it contains 8 characters before

setting “Password Rules” to “ON”. For details on the password rules, re-

fer to the User’s Guide [Copy Operations].

To specify the “User Box Admin. Setting” parameter

In the Administrator Setting screen, touch [Security Setting].

In the Security Setting screen, touch [2 User Box Admin. Setting].

The User Box Admin. Setting screen appears.

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Control panel settings

Touch the button for the desired setting.

–

If [Restrict] was selected, continue with step 4.

If [Allow] was selected, [Password] appears. Skip to step 5 to spec-

ify the password. (The default password is “PASSWORD”.)

Touch [OK].

Use by the box administrator is restricted. This completes the proce-

dure for restricting use by the box administrator.

Touch [Password].

A screen appears, allowing the password for the box administrator to

be specified.

Type in the password, and then touch [OK].

A screen for retyping the password appears.

Type in the password specified in step 6, and then touch [OK].

The password for the box administrator is specified and use by the box

administrator is permitted.

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Control panel settings

Detail

For details on typing in text, refer to “Entering text” on page 8-3.

Note

To cancel the setting, touch [Cancel].

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Control panel settings

6.6

Specifying HDD Setting parameters

Various hard disk operations are available, such as those for erasing data

from the hard disk and for checking the amount of free space on the hard

disk.

The following parameters are available.

Parameter

Description

Check HDD Capacity

Displays the amount of hard disk space that is used and remaining

Temporary Data Over-

write Setting

Select either “Mode 1” or “Mode 2” as the method for overwriting

data on the hard disk.

Select whether encrypting or overwriting is given priority when the

security kit is installed.

Overwrite All Data

Overwrites all data

HDD Lock Password

HDD Encryption Setting

Specifies the hard disk locking password

Specify the setting for encrypting the data on the hard disk.

A setting is required only when the security kit is installed.

HDD Formatting

Formats the hard disk.

Detail

The following data is erased when the hard disk is formatted.

Program destinations

Abbreviated destinations

Authentication method settings

User authentication settings

Account track settings

User boxes

Box settings

Documents in boxes

Secure print user box settings

Bulletin board user box settings

To check the hard disk capacity

The amount of space on the hard disk can be checked.

In the Administrator Setting screen, touch [Security Setting].

In the Security Setting screen, touch [6 HDD Setting].

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Control panel settings

In the HDD Setting screen, touch [1 Check HDD Capacity].

The Check HDD Capacity screen appears.

Touch [Close].

The HDD Setting screen appears again.

Overwriting temporary data

The setting for overwriting data on the hard disk can be specified. (The de-

fault setting is “Mode 1”.)

This machine destroys data by overwriting all data in the entire area where

an image was stored when that image data on the hard disk is considered

unnecessary. In addition, destroying the structure of data other than image

data prevents the disclosure of the data in case the hard disk is stolen.

Mode 1: Overwritten with 0x00

Mode 2: Overwritten with 0x00 → Overwritten with 0xff → Overwritten with

the letter “A” (0x61) → Verified

To overwrite temporary data

In the Administrator Setting screen, touch [Security Setting].

In the Security Setting screen, touch [6 HDD Setting].

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Control panel settings

In the HDD Setting screen, touch [2 Temporary Data Overwrite Setting].

The Temporary Data Overwrite Setting screen appears.

If the security kit is not installed:

If the security kit is installed:

Select the method for overwriting temporary data.

–

Select “Encryption Priority” when performing high-level security en-

cryption processing. However, data overwriting with encryption of

the hard disk differs depending on whether “Mode 1” or “Mode 2”

is selected. Normally, “Encryption Priority” is selected.

If “Overwrite Priority” is selected, data overwriting with encryption

of the hard disk is performed depending on whether “Mode 1” or

“Mode 2” is selected. Select this setting when the format of the

data written to the hard disk is considered important.

If the security kit is installed, select “Encryption Priority” or “Over-

write Priority”.

Touch [OK].

If “Encryption Priority” and “Overwrite Priority” was changed, con-

tinue with step 6.

The mode for overwriting temporary data is specified.

–

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Control panel settings

If a message appears, asking whether to reformat the hard disk, touch

[Yes].

–

To cancel changes to the settings, touch [No].

Follow the instructions in the screen to restart the machine.

When an error message appears, indicating that the encryption key

does not match, the Administrator Setting screen appears. In this

screen, touch [HDD Format].

Reminder

When turning the main power switch off, then on again, wait at least 10

seconds before turning it on, otherwise the copier may not function nor-

mally.

Note

In order to enable the setting specified in the Temporary Data Overwrite

Setting screen, “Overwrite Temporary Data” on the Security Details

screen must be set to “ON”.

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Control panel settings

Overwriting all data

The machine can be set to overwrite all data on the hard disk.

With this procedure, all information on this machine is erased.

Before performing this operation, be sure to consult with your service repre-

sentative.

The methods for overwriting data are described below.

Setting

Mode 1

Mode 2

Description

Overwritten with 0x00

Overwritten with random 1-byte numbers → Overwritten with random 1-byte

numbers → Overwritten with 0x00

Mode 3

Mode 4

Mode 5

Mode 6

Overwritten with 0x00 → Overwritten with 0xff → Overwritten with random 1-

byte numbers → Verified

Overwritten with random 1-byte numbers → Overwritten with 0x00 → Over-

written with 0xff

Overwritten with 0x00 → Overwritten with 0xff → Overwritten with 0x00 →

Overwritten with 0xff

Overwritten with 0x00 → Overwritten with 0xff → Overwritten with 0x00 →

Overwritten with 0xff → Overwritten with 0x00 → Overwritten with 0xff →

Overwritten with 512 bytes of the specified data

Mode 7

Mode 8

Overwritten with 0x00 → Overwritten with 0xff → Overwritten with 0x00 →

Overwritten with 0xff → Overwritten with 0x00 → Overwritten with 0xff →

Overwritten with 0xaa

Overwritten with 0x00 → Overwritten with 0xff → Overwritten with 0x00 →

Overwritten with 0xff → Overwritten with 0x00 → Overwritten with 0xff →

Overwritten with 0xaa → Verified

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Control panel settings

To overwrite all data

In the Administrator Setting screen, touch [Security Setting].

In the Security Setting screen, touch [6 HDD Setting].

In the HDD Setting screen, touch [3 Overwrite All Data].

The Overwrite All Data screen appears.

Select the desired method for overwriting data on the hard disk, and

then click [Overwrite].

–

The length of time to perform mode 1 is about 40 minutes.

A confirmation message appears, asking whether or not to overwrite

the data.

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Control panel settings

To overwrite the data, touch [Yes].

To return to the Overwrite All Data screen without overwriting the

data, touch [No].

–

The message “Overwriting all data was completed. Turn OFF main SW

and ON” appears.

Follow the instructions in the screen to restart the machine.

The data on the hard disk is overwritten.

Reminder

While the data is being overwritten, do not use the main power switch to

turn the machine off and on.

When turning the main power switch OFF then ON, wait for 10 seconds

or longer before turning it ON again; otherwise the copier may not func-

tion normally.

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Control panel settings

To specify the hard disk locking password

The password for locking the hard disk can be specified.

The hard disk locking password is extremely important in order to protect the

data on the hard disk. Keep the password in a safe place so that it will not

be lost.

In the Administrator Setting screen, touch [Security Setting].

In the Security Setting screen, touch [6 HDD Setting].

In the HDD Setting screen, touch [4 HDD Lock Password].

–

The Register HDD Lock Password screen appears.

–

If a hard disk locking password has already been specified, touch

[6 HDD Lock Password] to display a screen that contains the cur-

rent password. From the displayed screen, the password can be

changed or the hard disk locking password can be canceled.

Type in the password (20 characters long), and then touch [OK].

A screen for retyping the password appears.

Type in the password specified in step 4, and then touch [OK].

The message “HDD password is registered. Turn main switch OFF and

ON” appears.

Follow the instructions in the screen to restart the machine.

The hard disk locking password is set.

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Control panel settings

Reminder

Be sure to keep the password in a safe place so that it will not be lost. If

the password is lost, significant restoration operations will be required for

recovery.

Note

Do not specify a password that is 20 times the same character.

Reminder

Be sure to keep the specified password in a safe place so that it will not

be lost.

When turning the main power switch OFF then ON, wait for 10 seconds

or longer before turning it ON again; otherwise the copier may not func-

tion normally.

Detail

For details on typing in text, refer to “Entering text” on page 8-3.

Note

To cancel the setting, touch [Cancel].

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Control panel settings

To specify hard disk encryption

If the security kit is installed, the machine can be set to encrypt the hard disk.

The setting for the “HDD Encryption Setting” parameter must be specified by

the machine’s administrator.

[HDD Encryption Setting] appears when optional security kit SC-503 is in-

stalled.

If the encryption key is specified or changed, data saved on the hard disk

may no longer be available.

In the Administrator Setting screen, touch [Security Setting].

In the Security Setting screen, touch [6 HDD Setting].

In the HDD Setting screen, touch [5 HDD Encryption Setting].

The Register Encryption Key screen appears.

Type in the encryption key (20 characters long), and then touch [OK].

–

The encryption key must contain 20 characters.

Do not specify an encryption key that is 20 times the same charac-

ter.

–

Be sure to keep the specified encryption key in a safe place so that

it will not be lost.

The Register Encryption Key screen appears again.

Type the encryption key specified in step 4, and then touch [OK].

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Control panel settings

The message “Turn the main switch OFF and ON.” appears.

Follow the instructions in the screen and use the main power switch to

turn off the machine.

–

When turning the main power switch off, then on again, wait at least

10 seconds before turning it on, otherwise the copier may not func-

tion normally.

Use the main power switch to turn on the machine.

An error message appears, indicating that the encryption key does not

match.

Display the Administrator Setting screen.

–

When an error message appears, indicating that the encryption key

does not match, the Administrator Setting screen appears.

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Control panel settings

In the Encryption Key failure screen, touch [HDD Format].

–

If [Reset Encryption Key] is touched, the Register Encryption Key

screen appears. If authentication of the encryption key failed, spec-

ify the encryption key again.

10 Restart the machine.

The hard disk is encrypted.

Reminder

When turning the main power switch off, then on again, wait at least 10

seconds before turning it on, otherwise the copier may not function nor-

mally.

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Control panel settings

To format the hard disk

The hard disk can be formatted.

When the hard disk is formatted, the data saved on the hard disk is erased.

In the Administrator Setting screen, touch [Security Setting].

In the Security Setting screen, touch [6 HDD Setting].

In the HDD Setting screen, touch [6 HDD Formatting].

A confirmation message appears, asking whether or not to format the

hard disk.

To format the hard disk, touch [Yes].

–

To return to the HDD Setting screen without formatting the hard

disk, touch [No].

A screen appears, indicating that the hard disk is being formatted, and

the hard disk is formatted.

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Control panel settings

Restart the machine.

The hard disk is formatted.

Reminder

When turning the main power switch off, then on again, wait at least 10

seconds before turning it on, otherwise the copier may not function nor-

mally.

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7 _{Specifying settings using}

PageScope Web

Connection

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Specifying settings using PageScope Web Connection

Specifying settings using PageScope

Web Connection

7.1

Settings that can be specified using PageScope Web

Connection

PageScope Web Connection is a device management utility supported by

the HTTP server integrated into the device. Using a Web browser on a com-

puter connected to the network, machine settings can be specified from Pa-

geScope Web Connection.

When changing settings, operations such as typing text can be performed

more easily from your computer.

The following Box function settings can be specified.

User mode

The following settings can be specified by all users.

Setting

Description

User Box tab

Open User Box

Create User Box

Operations, for example, to download or delete a

saved document, can be performed after a box

number and password have been specified. In ad-

dition, attributes, such as the box password and

owner, can be changed.

The following boxes can be opened.

•

Public/personal user boxes

The following boxes can be created.

•

Public/personal user boxes

Note

A password does not need to be entered when logged on as the box ad-

ministrator.

Only users logged on as a registered user can monitor or create private

user boxes.

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Specifying settings using PageScope Web Connection

Administrator mode

The following more advanced settings can be specified by the administrator.

Setting

Description

User Box tab

Open User Box

Operations, for example, to download or delete a

saved document, can be performed after a box

number has been specified. In addition, attributes,

such as the box password and owner, can be

changed.

The following boxes can be opened.

•

Public/personal user boxes

Create User Box

The following boxes can be created.

•

Public user boxes

User Box Admin.

Settings

Whether or not box administrator settings have

been specified can be viewed.

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Specifying settings using PageScope Web Connection

7.2

Using PageScope Web Connection

System requirements

Item

Operating environment

Network

Ethernet (TCP/IP protocol)

Computer applications

Compatible Web browsers:

Microsoft Internet Explorer Ver.6 or later recommended (*)

(JavaScript enabled and Cookie enabled),

Netscape Navigator Ver.7.02 or later

(JavaScript enabled and Cookie enabled)

Macromedia Flash (plug-in version 7.0 or later required

if “Flash” is selected as the display format)

(*) If Internet Explorer Ver. 5.5 is being used, Microsoft XML

parser MSXML3.X must be installed.

Detail

PageScope Web Connection is a device management utility supported

by the HTTP server integrated into the printer controller.

Using a Web browser on a computer connected to the network, machine

settings can be specified from PageScope Web Connection.

For details on the display formats, refer to “Logging on and logging off”

on page 7-8.

Accessing PageScope Web Connection

PageScope Web Connection can be accessed directly from a Web browser.

Start the Web browser.

In the Address bar, type the IP address of the this machine, and then

press the [Enter] key.

–

http://<IP_address_for_machine>/

Example: If the IP address of this machine is 192.168.1.20

http://192.168.1.20/

Detail

When SSL/TLS is enabled, the URL becomes:

https://<IP_address_for_machine>/

Even if “http://” is entered, the URL at “https://” is automatically ac-

cessed.

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Specifying settings using PageScope Web Connection

Note

If user authentication is enabled, a page for entering the user name and

password appears before you can operate the machine.

Structure of pages

The page that appears immediately after PageScope Web Connection is ac-

cessed is called the User mode page. This page appears after logging on to

the application as a public user.

The pages of PageScope Web Connection are constructed as shown below.

Detail

For details on logging on, refer to “Logging on and logging off” on

page 7-8.

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No.

Item

Description

Konica Minolta logo

Click the logo to go to the Konica Minolta

Web site at the following URL.

http://konicaminolta.com/

PageScope Web Connection logo

Logon mode

Click the logo to display the version

information for PageScope Web

Connection.

The mode (public, registered user or ad-

ministrator) of the user that is currently

logged on is displayed.

[Logout] button

Status display

Click to log off from the current mode.

The statuses of this machine’s printer

section and scanner section are

displayed using icons.

Message display

Help

If an error occurred in the machine, the

status of the malfunction/error and other

error information are displayed.

The page specified in “Online Manual

URL” is displayed.

Refresh button

Device name

Click to update the displayed page.

The name of the device currently being

accessed is displayed.

Tabs

Select the category of the page to be

displayed. The following tabs are

displayed in User mode.

•

System

Job

User Box

Scan

Menus

Information and settings for the selected

tab are listed. The menu that appears

differs depending on the tab that is

selected.

Information and settings

Details of the item selected from the

menu are displayed.

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Specifying settings using PageScope Web Connection

Web browser cache

The newest information may not appear in the PageScope Web Connection

pages because older versions of pages are saved in the cache for the Web

browser. In addition, the following problems may occur when the cache is

used.

When using PageScope Web Connection, disable the cache for the Web

browser.

Note

If the utility is used with the cache enabled and Administrator mode was

timed out, the timeout page may appear even after the utility is accessed

again. In addition, since the machine’s control panel remains locked and

cannot be used, the machine must be restarted. In order to avoid this

problem, disable the cache.

Note

The menus and commands may vary depending on the Web browser ver-

sion. For details, refer to Help for the Web browser.

For Internet Explorer

On the “Tools” menu, click “Internet Options”.

On the General tab, click [Settings] under “Temporary Internet files”.

Select “Every visit to the page”, and then click [OK].

For Netscape Navigator

On the “Edit” menu, click “Preferences”.

In the “Category” box on the left side of the dialog box, click “Ad-

vanced”, then “Cache”.

Under “Compare the page in the cache to the page on the network:”,

select “Every time I view the page”.

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Specifying settings using PageScope Web Connection

7.3

Logging on and logging off

When PageScope Web Connection is accessed, the page for a public user

appears. In order to log on as a registered user or an administrator when user

authentication is performed, it is necessary to log off first, then log on again.

Logging off

Note

When logged on, a timeout occurs and you will automatically be logged

off if no operation is performed for a specified length of time.

The timeout period for User mode and Administrator mode can be spec-

ified in the page that appears by clicking “Authentication (Network Tab)”,

then “Auto Logout” in Administrator mode.

To log off

Click [Logout] at the upper left of the window.

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Specifying settings using PageScope Web Connection

The user is logged off, and the Login page appears.

Logging on to User mode (Public User)

There are two procedures for logging on to User mode: one for a registered

user and one for a public user. If user authentication is not performed, log on

as a public user.

In the Login page, select “Public User”.

If necessary, select the language and display format.

–

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Specifying settings using PageScope Web Connection

Click [Login].

The User mode page appears.

Note

If “Flash” is selected as the display format, the following will appear using

the Flash feature. Flash Player is required to use the Flash feature.

Status icons and messages

Page display when “Input Tray” is selected in the menu below “Device In-

formation” on the System tab

Page display of the Job tab

If a screen reading software is used, we recommend selecting “HTML” as

the display format.

Logging on to User mode (registered user/box administrator)

There are two procedures for logging on to User mode: one for a registered

user and one for a public user. The following procedure describes how to

perform user authentication and log on with a specific user name.

Note

Click the icon to the right of the “User Name” box, and then select a user

name from the list.

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Specifying settings using PageScope Web Connection

To log on as a registered user/box administrator

In the Login page, type the user name and the password.

–

To log on as the box administrator, type “boxadmin” as the user

name and type the password specified in “Specifying box adminis-

trator settings” on page 6-12.

–

If necessary, select the language and display format.

Click [Login].

The User mode page appears.

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Specifying settings using PageScope Web Connection

Note

If “Prohibit Functions when Auth. Error” in Administrator mode is set to

“Mode 2” and a user enters an incorrect password the specified number

of times, that user is locked out and can no longer use the machine. Con-

tact the administrator to cancel operation restrictions.

If a screen reading software is used, we recommend selecting “HTML” as

the display format.

Logging on to Administrator mode

In order to specify system and network settings, log on to Administrator

mode.

Note

When logged on to Administrator mode, the control panel of this machine

is locked and cannot be used.

Depending on the status of the machine, you may not be able to log on

to Administrator mode.

To log on to Administrator mode

In the Login page, select “Administrator”.

If necessary, select the language and display format.

–

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Specifying settings using PageScope Web Connection

Type in the password for the machine’s administrator, and then click

[OK].

The Administrator mode page appears.

Reminder

If “Prohibit Functions when Auth. Error” in Administrator mode is set to

“Mode 2” and an incorrect administrator password is entered the speci-

fied number of times, it is no longer possible to enter Administrator mode.

For details on the “Prohibit Functions when Auth. Error” parameter, refer

to the User’s Guide [Copy Operations].

If a screen reading software is used, we recommend selecting “HTML” as

the display format.

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Specifying settings using PageScope Web Connection

7.4

Opening a box (User mode)

Files in boxes used with Box functions can be viewed, downloaded or delet-

ed.

Opening boxes

The list of boxes currently created and the list of data saved in those boxes

can be viewed.

Reminder

If “Prohibit Functions when Auth. Error” in Administrator mode is set to

“Mode 2” and a box user enters an incorrect password the specified

number of times, that box is locked out and can no longer use the ma-

chine. Contact the administrator to cancel operation restrictions.

Open Public/Personal User Box

Item

Description

User Box No.

User Box Password

Type in the number of the box to be opened.

Type in the password if a password has been set for

the box.

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Specifying settings using PageScope Web Connection

Public/Personal User Box List

Item

Description

Page (Display by 50 cases)

If there are more than 50 boxes, specify the page to be

displayed.

Search from Index

Box list

Displays the list of boxes according the index search

characters selected when the box was created.

Displays the box number, box name, owner’s name

and date/time that the box was created. appears

beside boxes that have a password specified.

To open a box

Select the box type, and then click [Next].

In the “User Box No.” box, type the box number.

In the “User Box Password” box, type the password.

Click [OK].

A list of the documents saved in the specified box is displayed.

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Specifying settings using PageScope Web Connection

Checking box information and downloading documents

The basic box information and the list of documents saved in the box can be

viewed. In addition, documents can be deleted, downloaded, renamed or

moved/copied.

Note

The documents that can be downloaded are those saved in Scan mode.

Box Detail Information

Item

Description

Refresh to the new information

User Box No.

Click

to display the most recent information.

Displays the number of the box.

Displays the name of the box.

Displays the search characters for the box.

User Box Name

Index

Documentation Auto Delete Time

Displays the length of time until documents are delet-

ed from the box.

[User Box Setting] button

[Delete User Box] button

Click this button to specify basic box settings.

Click this button to delete the box.

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Specifying settings using PageScope Web Connection

Document List

Item

Description

Document Name

Time Stored

Displays the name of the document.

Displays the date/time that the document was regis-

tered.

Click this icon to display detailed information for the

document.

Indicates documents that can be downloaded. Click

this icon to download the document to a computer.

Specify the type of data to be downloaded and the

range of pages, and then click [OK].

Click this icon to delete the document.

Click this icon to change the name of the document.

Click this icon to move/copy the document to a differ-

ent box.

Changing the box settings

To change the box settings, click [User Box Setting] in the Box Detail Infor-

mation page.

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Specifying settings using PageScope Web Connection

When changing the box attributes, specify information for the following, and

then click [Apply].

Item

Description

User Box No.

User Box Name

Index

Displays the box number. This cannot be changed.

Type in a box name of a maximum of 20 characters.

Type in the characters used for indexing. To add the

box to the “Main” group, select the check box.

Documentation Auto Delete Time

User Box Password is changed.

Current Password

Select the length of time that a document is stored in

the box.

Select this check box to change the password for the

box.

Type in the current password of a maximum of 8 al-

phanumeric characters.

New Password

Type in the new password. Enter 8 or less numbers.

The plus sign (+) and quotation mark (“) cannot be

used.

Retype New Password

Type in the new password again for confirmation.

User Box Owner is changed.

Select this check box to change the box type or the

owner of the box.

User Box Type

Owner Name

Select either “Public” or “Personal” as the box type.

If “Personal” was selected as the box type, type in an

owner’s name of 64 or less characters.

Reminder

The following appear with personal user boxes.

User Box Owner is changed.

User Box Type

Owner Name

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Specifying settings using PageScope Web Connection

Deleting a box

The currently open box can be deleted.

In the Box Detail Information page, click [Delete User Box].

Check the displayed information, and then click [OK] to delete the box.

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Specifying settings using PageScope Web Connection

7.5

Creating boxes (User mode)

New boxes can be created.

Specify settings for the following when creating new boxes.

For public/personal boxes

Item

Description

User Box No.

Type in a box number between 1 and 999,999,999. Up

to 1,000 boxes can be created.

User Box Name

Type in a box name of a maximum of 20 characters.

User Box Password

Type in a password of a maximum of 8 alphanumeric

characters. The plus sign (+) and quotation mark (“)

cannot be used.

Retype User Box Password

Index

Type in the password again for confirmation.

Type in the characters used for indexing. To add the

box to the “Main” group, select the check box.

User Box Type

Owner Name

Select either “Public” or “Personal” as the box type.

If “Personal” was selected as the box type, type in an

owner’s name of 64 or less characters.

Documentation Auto Delete Time

Select the length of time that a document is stored in

the box.

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Specifying settings using PageScope Web Connection

To create a box

Select the type of box to be created, and then click [Next].

Specify the necessary settings, and then click [Apply].

Reminder

If “Password Rules” is set to “ON”, a password containing less than 8

characters cannot be registered.

If a box password containing less than 8 characters has already been

registered, change the password so that it contains 8 characters before

setting “Password Rules” to “ON”. For details on the password rules, re-

fer to the User’s Guide [Copy Operations].

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Specifying settings using PageScope Web Connection

7.6

Opening a box (Administrator mode)

When logged on to Administrator mode, the settings of boxes can be

changed or the boxes can be deleted without the box password being en-

tered.

Opening boxes

The list of boxes currently created and the list of data saved in those boxes

can be viewed.

Open Public/Private User Box

Item

Description

User Box No.

Type in the number of the box to be opened.

Public/Private User Box List

Item

Description

Page (Display by 50 cases)

If there are more than 50 boxes, specify the page to be dis-

played.

Search from Index

Box list

Displays the list of boxes according the index search char-

acters selected when the box was created.

Displays the box number, box name, owner’s name and

date/time that the box was created. appears beside box-

es that have a password specified.

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Specifying settings using PageScope Web Connection

To open a box

Select the box type, and then click [Next].

In the “User Box No.” box, type the box number.

Click [OK].

A list of the documents saved in the specified box is displayed.

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Specifying settings using PageScope Web Connection

Changing the box settings

To change the box settings, click [User Box Setting] in the Box Detail Infor-

mation page.

When changing the box attributes, specify information for the following, and

then click [Apply].

Item

Description

User Box No.

User Box Name

Index

Displays the box number. This cannot be changed.

Type in a box name of a maximum of 20 characters.

Type in the characters used for indexing. To add the box to

the “Main” group, select the check box.

Documentation Auto Delete Time Select the length of time that a document is stored in the

box.

User Box Password is changed.

New Password

Select this check box to change the password for the box.

Type in the new password of a maximum of 8 alphanumeric

characters. The plus sign (+) and quotation mark (“) cannot

be used.

Retype New Password

Type in the new password again for confirmation.

User Box Owner is changed.

Select this check box to change the box type or the owner

of the box.

User Box Type

Owner Name

Select either “Public” or “Personal” as the box type.

If “Personal” was selected as the box type, type in an own-

er’s name of 64 or less characters.

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Specifying settings using PageScope Web Connection

Reminder

The following appear with personal user boxes.

User Box Owner is changed.

User Box Type

Owner Name

Reminder

If “Password Rules” is set to “ON”, a password containing less than 8

characters cannot be registered.

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Specifying settings using PageScope Web Connection

Deleting a box

The currently open box can be deleted.

In the Box Detail Information page, click [Delete User Box].

Check the displayed information, and then click [OK] to delete the box.

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Specifying settings using PageScope Web Connection

7.7

Creating boxes (Administrator mode)

New boxes can be created. Only shared boxes can be created in Adminis-

trator mode.

To create a box

Select the type of box to be created, and then click [Next].

Specify the necessary settings, and then click [Apply].

–

For details on the settings, refer to “Creating boxes (User mode)”

on page 7-20.

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Specifying settings using PageScope Web Connection

7.8

Specifying box administrator settings (Administrator

mode)

The box can be checked to see whether or not box administrator settings

have been specified.

Detail

The box administrator can monitor documents in public and personal

user boxes without a password.

From the control panel of the machine or the Login page of PageScope

Web Connection, log on with the ID “boxadmin”, and then type in the

specified password.

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8 _Appendix

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Appendix

8.1

Error message list

If any of the following error messages appear, perform the operations de-

scribed below.

Message

Cause and remedy

Cannot connect to the

network.

A connection to the network could not be established. Check if the

network cable is correctly connected. In addition, check that the Net-

work Setting parameters on the Administrator Setting screen have

been correctly specified.

The destination cannot

The number of destinations specified exceeds the number possible

be selected because the for a broadcast transmission. Reduce the number of broadcast des-

number of destinations

has exceeded the max.

number of broadcasting

possible.

tinations, or send the transmission in multiple batches.

Image could not be

The hard disk is full. Delete unnecessary data, and then try saving the

saved in User Box due to image.

insufficient capacity in

HDD. Please check Job

History.

The number of User Box The number of user boxes that can be registered has reached the

has reached its maxi-

mum.

maximum number possible. Delete unnecessary user boxes, and

then try registering new boxes.

The number of docu-

ments in User Box has

reached its maximum.

The number of documents that can be saved in a user box has

reached the maximum number possible. Delete unnecessary docu-

ments, and then try saving the document.

The number of jobs has

reached its maximum.

The number of jobs that can be programmed has reached the maxi-

mum number possible. Wait until a job has been completed, or de-

Please wait until a job is lete a current job.

completed.

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Appendix

8.2

Entering text

The following procedure describes how to use the keyboard that appears in

the touch panel for typing in the names of registered accounts and custom

paper sizes. The keypad can also be used to type in numbers.

Any of the following keyboards may appear.

Example

Password input screen:

Screen for entering the name of a custom paper size:

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Appendix

Touching [Shift] switches the keyboard display between lowercase letters

(numbers) and uppercase letters (symbols).

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Appendix

To type text

Touch the button for the desired character from the keyboard that ap-

peared.

–

To type in uppercase letters or symbols, touch [Shift].

Numbers can also be typed in with the keypad.

The entered characters appear in the text box.

Note

To cancel changes to the settings, touch [Cancel].

To clear all entered text, press the [C] (clear) key.

Detail

To change a character in the entered text, touch [←] and [→] to move the

cursor to the character to be changed, touch [Delete], and then type in

the desired letter or number.

List of available characters

Alphanumeric

characters/

space

symbols

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Appendix

8.3

Glossary

Term

Definition

10Base-T/100Base-TX/

1000Base-T

An Ethernet standard, which is a cable consisting of twisted copper

wire pairs. The transmission speed of 10Base-T is 10 Mbps, of

100Base-TX is 100 Mbps, and of 1000Base-T is 1000 Mbps.

anonymous FTP

Auto IP

While normal FTP sites are protected by an account name and pass-

word, this type of FTP site can be used by anyone without a pass-

word by simply entering “anonymous” as the account name.

A function for automatically acquiring the IP address. If acquisition

of the IP address failed with DHCP, an IP address is acquired from

the address space of 169.254.0.0.

bit

Abbreviation for Binary Digit. The smallest unit of information (data

quantity) on a computer or printer. Displays data using 0 or 1.

Bit-mapped Font

BMP

Fonts that are represented by a set of dots to form the character.

Dithering may occur if the character size is increased.

Abbreviation for Bitmap. A file format for saving image data which

uses the .bmp extension. Commonly used on Windows platforms.

You can specify the color depth from monochrome (2 values) to full

color (16,777,216 colors). Images are not usually compressed when

saved.

Byte

Unit of information (data quantity) on a computer or printer. Config-

ured as 1 byte equals 8 bits.

Compact PDF

Compression method for reducing the data amount using the PDF

format when converting color documents to data.

The highest compression efficiency is achieved by identifying the

text and image regions and using the resolution and compression

method most appropriate for each region.

The compact PDF format can be selected when converting docu-

ments to data using the scanning functions of this machine.

Contrast

The difference in intensity between the light and dark parts of the im-

age (light/dark variation). An image with little light/dark variation is

said to have a low contrast, and an image with large light/dark vari-

ation is said to have a high contrast.

Default

The initial settings. The settings first selected when the machine is

turned on, or the settings first specified when the function is select-

ed.

Default Gateway

A device, such as a computer or router, used as a “gateway” to ac-

cess computers not on the same LAN

Density

An indication of the amount of darkness in the image

Density Adjustment

The function that adjusts the color tones of an output device, such

as a printer or monitor

DHCP

Dither

Abbreviation for Dynamic Host Configuration Protocol. A protocol in

which a client computer on a TCP/IP network automatically specifies

the network settings from the server. With collective management of

the IP address for DHCP clients on the DHCP server, you can avoid

duplication of an address and you can build a network easily.

A method of using only black and white to create the illusion of dif-

ferent shades of gray. The process is simpler than with error diffu-

sion; however, some irregularities may occur.

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Appendix

Term

Definition

DNS

Abbreviation for Domain Name System. A system that acquires the

supported IP addresses from host names in a network environment.

DNS allows the user to access other computers over a network by

specifying host names, instead of difficult to memorize and under-

stand IP addresses.

DPI (dpi)

Driver

Abbreviation for Dots Per Inch. A resolution unit used by printers and

scanners. Indicates how many dots per inch are represented in an

image. The higher the value, the higher the resolution.

Software that works as a bridge between a computer and a periph-

eral device.

Ethernet

LAN transmission line standard

File Extension

The characters added to the file name in order to differentiate file for-

mats. The file extension is added after a period, for example, “.bmp”

or “.jpg”.

FTP

Abbreviation for File Transfer Protocol. A protocol for transferring

files over the Internet or an intranet on the TCP/IP network.

Gradation

Grayscale

Halftone

Hard Disk

HTTP

The light and dark levels of an image. As the number increases,

smoother brightness variations can be reproduced.

Monochrome image expressive form using the gradation information

from black to white

The method of producing the light and dark parts of an image

through varying sizes of black and white dots

Large capacity storage device for storing data. The data can be

stored even if the power is turned off.

Abbreviation for HyperText Transfer Protocol. A protocol used to

send and receive data between a Web server and a client (Web

browser). Documents containing images, recordings, and video clips

can be exchanged with the expressive form information.

Install

To install hardware, operating systems, applications, printer drivers

on to a computer

IP Address

A code (address) that is used to identify individual network devices

over the Internet. A maximum of three digits for four numbers are

displayed such as 192.168.1.10. IP addresses are assigned to devic-

es, including computers, which are connected to the Internet.

J2RE

Abbreviation for Java 2 Runtime Environment. One type of JavaVir-

tual Machine (Java VM) in a program operating environment written

in the object-oriented language Java, developed by Sun Microsys-

tems. This is required to run applications that were created with

Java.

Java

A programming language developed by Sun Microsystems that runs

on most computers regardless of the installed hardware and operat-

ing system. However, in order to run Java applications, an operating

environment called “Java Virtual Machine (Java VM)” is required.

JPEG

Abbreviation for Joint Photographic Experts Group. One of the file

formats for saving image data. (The file extension is “.jpg”.) The com-

pression ratio is roughly 1/10 to 1/100. This format uses an effective

method in the compression of continuous-tone images, such as

photographs.

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Appendix

Term

Definition

Kerberos

A type of network authentication system used by Windows 2000 or

later. Used in Active Directory authentication. Users can be safely

and efficiently authenticated with a two-phase authentication (user

logon and network resource usage) on a dependable site set up on

the network.

LAN

Abbreviation for Local Area Network. A network which connects

computers on the same floor, in the same building, or in neighboring

buildings.

LDAP

Abbreviation for Lightweight Directory Access Protocol. On a TCP/

IP network, such as the Internet or an intranet, this protocol is used

to access a database for managing environment information and the

e-mail addresses of network users.

Macromedia Flash

Software developed by Macromedia, Inc. and used to create data

combining vector-graphic animation and sound, and the format of

this data file. The bidirectional content can be manipulated using a

keyboard and a mouse. The files can be kept relatively compact, and

they can be accessed with the Web browser plug-in.

Memory

Storage device for storing data temporally. When the power is

turned off the data may or may not be erased.

Multi-Page TIFF

A single TIFF file that contains multiple pages

Abbreviation for Operating System. Basic software for controlling

the system of a computer.

PASV

Abbreviation for PASsiVe. A mode for connecting to an FTP server

from within a firewall. If this mode is not specified, the firewall will be

considered inaccessible and the connection will be terminated, pre-

venting the file from being sent.

PDF

Abbreviation for Portable Document Format. An electronically for-

matted document which uses the .pdf extension. Based on the Post-

Script format, you can use the free Adobe Reader software to view

documents.

Pixel

An image pixel. The smallest unit of an image.

Plug-and-play

Ability to automatically find and use the appropriate driver when a

peripheral device is connected to a computer

Port Number

PPI

The number that identifies the transmission port for each process

running on a computer on the network. The same port cannot be

used by multiple processes.

Abbreviation for Pixels Per Inch. Measuring unit for resolution, par-

ticularly for monitors and scanners. This measurement indicates the

number of image pixels contained within 1 inch.

Preview

A function that allows you to view an image before processing a print

or scan job

Print Job

Property

Print request transmitted from a computer to a printing device

Attribute information

When using a printer driver, various functions can be specified in the

file properties.

In the file properties, you can check the attribute information of the

file.

Protocol

The rules that allow computers to communicate with other comput-

ers or peripheral devices

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Appendix

Term

Definition

Proxy Server

A server that is installed to act as an intermediary connection be-

tween each client and different servers to effectively ensure security

over the entire system for Internet connections

Resolution

Scanning

Displays the ability to reproduce the details of images and print mat-

ter correctly

With the scanning operation of the scanner, an image is read while

the row of image sensors is gradually moved. The direction that the

image sensors are moved is called the main scanning direction, and

the direction in which the image sensors are arranged is called the

sub-scanning direction.

Screen Frequency

Single-Page TIFF

SMB

Indicates the density of dots used to create the image

A single TIFF file that contains only a single page

Abbreviation for Server Message Block. A protocol that shares files

and printers over a network and which is mainly used by Microsoft

Windows.

SSL/TLS

Subnet Mask

TCP/IP

Abbreviation for Secure Socket Layer/Transport Layer Security. The

encoding method for safely transmitting data between the Web serv-

er and browser.

The unit used to divide a TCP/IP network into small networks (sub-

networks). It is used to identify the bits in a network address that are

higher than the IP address.

Abbreviation for Transmission Control Protocol/Internet Protocol.

The de facto standard protocol used by the Internet that uses IP ad-

dresses to identify each network device.

Thumbnail

TIFF

A small image that shows the contents of the image or document file

(the image displayed when the file was opened)

Abbreviation for Tagged Image File Format. One of the file formats

for saving image data. (The file extension is “.tif”.) Depending on the

tag indicating the data type, information for various image formats

can be saved in a single image data.

TWAIN

The interface standard for imaging devices, such as scanners and

digital cameras, and for applications, such as graphics software. In

order to use a TWAIN-compliant device, the TWAIN driver is re-

quired.

Uninstall

USB

To delete software installed on a computer

Abbreviation for Universal Serial Bus. A general interface standard

for connecting a mouse, printer, and other devices to a computer.

Web Browser

Software such as Internet Explorer and Netscape Navigator for view-

ing Web pages

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Appendix

8.4

Index

Delete unused user box ................. 6-11

Deleting document data .................. 3-5

Account name ................................. 2-2

Account track .................................. 2-2

Address book destination ........ 4-9, 5-9

Administrator mode ............... 7-3, 7-12

Administrator setting screen ........... 6-9

Administrator settings ................... 6-12

Destinations ............2-9, 4-6, 4-7, 4-9,

4-11 , 4-13 , 4-15 , 5-6 , 5-7 , 5-9 , 5-12 ,

5-14 , 5-16

Detail explanation .......................... x-13

Direct input .................................... 2-12

Document information check from

machine ............................... 4-17, 5-18

Document name change from machine

3-6

Binding margin .................... 3-20, 3-43

Box administrator .......................... 7-10

Box administrator settings ............ 6-12

Box destination ................................ 2-9

Box functions ................................... 1-4

Box mode screen ............................ 3-2

Box name search ............................. 3-4

Box registration ............................... 6-4

Box types ........................................ 1-3

Document viewing ........................... 3-2

Double-sided/single-sided printing

.............................................. 3-14, 3-35

Editing document data .................... 4-2

E-mail destination ................ 4-11 , 5-12

Entering text .................................... 8-3

File format ...................................... 4-19

File type ......................................... 4-19

Finishing settings ................. 3-15, 3-35

FTP destination .................... 4-13, 5-14

Caution explanation ....................... x-13

Changing document names from

machine ........................................... 3-6

Checking document information from

machine ............................... 4-17, 5-18

Checking routing information

Glossary ........................................... 8-6

.............................................. 4-17, 5-18

Group destin ation .................... 4-7 , 5-7

Combined printing ......................... 3-32

Compact PDF ................................ 4-19

Copy number ....................... 3-14, 3-34

Copying document data .................. 3-9

Cover mode ................................... 3-21

Cover pages .................................. 3-21

Creating boxes ................................ 6-4

Hard disk capacity ......................... 6-15

Hard disk password ....................... 6-22

Hard disk settings .......................... 6-15

HDD settings ................................. 6-15

Logout ............................................. 7-8

Date ..................................... 3-24, 3-41

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Margin setting ......................3-20, 3-43

Moving document data .................... 3-7

Multiple document printing ............ 3-32

Sample copy ..................................3-31

Saving copy documents ..................2 -5

Saving document data to specified

box .................................................2-12

Saving scans ....................................2-9

Searching for box names .................3-4

Note explanation ............................ x-13

Number of copies ................3-14, 3-34

Single-sided/double-sided printing

..............................................3-14, 3-35

SMB destination ..................4-15, 5-16

Overwrite ....................................... 6-16

Overwrite all data ........................... 6-19

Overwriting data ............................ 6-19

Test print ........................................3 -31

Text entry .........................................8-3

Time .....................................3-24, 3-41

Transmission methods .............4-3, 5-3

Page # ..................................3-26, 3-46

Page margin .........................3-20, 3-43

PageScope Web Connection .......... 7-4

Password ...............................2-2, 6-22

Personal user box ............3-2, 4-2, 6-5

Printing document data ................. 3-11

User authentication ..........................2-2

User box administrator setting ......6-12

User mode .......................................7-2

User name ........................................2-2

User’s guide conventions .............. x-13

User’s guides/CD-ROM ................. x-15

Printing document data from public user

box/personal user box ..................... 3-2

Program destination ................4-6, 5-6

Proof copy ..................................... 3-31

Public user ....................................... 7-9

Public user box ................3-2, 4-2, 6-5

Viewing documen t data ...................3-2

Warning explan ation ...................... x-13

Registered user .............................. 7-10

Registering boxes ............................ 6-4

Reminder explanation .................... x-13

Routing document data ...........4-4, 5-4

Web browser cache .........................7-7

Routing document data from public user

box/personal user box ..................... 4-2

Routing information check ...4-17, 5-18

Routing transmission methods

..................................................4-3, 5-3

Routing types ...........................4-3, 5-3

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Appendix

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