Sharp All in One Printer UX A1000 User Manual
MODEL  
UX-A1000  
FACSIMILE  
OPERATION MANUAL  
1. Installation  
2. Using the Answering System  
3. Sending Faxes  
4. Receiving Faxes  
5. Making Copies  
6. Special Functions  
7. Printing Lists  
8. Maintenance  
9. Troubleshooting  
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WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not  
expressly approved by the manufacturer could void the user’s authority to operate this equipment.  
Note: This equipment has been tested and found to comply with the limits for a Class B digital  
device, pursuant to Part 15 of the FCC Rules.These limits are designed to provide reasonable  
protection against harmful interference in a residential installation.This equipment generates, uses  
and can radiate radio frequency energy and, if not installed and used in accordance with the  
instructions, may cause harmful interference to radio communications. However, there is no  
guarantee that interference will not occur in a particular installation. If this equipment does cause  
harmful interference to radio or television reception, which can be determined by turning the  
equipment off and on, the user is encouraged to try to correct the interference by one or more of the  
following measures:  
- Reorient or relocate the receiving antenna.  
- Increase the separation between the equipment and the receiver.  
- Connect the equipment into an outlet on a circuit different from that to which the receiver is  
connected.  
- Consult the dealer or an experienced radio/TV technician for help.  
ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991  
"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a  
computer or other electronic device to send any message via a telephone facsimile machine unless  
such message clearly contains in a margin at the top or bottom of each transmitted page or on the  
first page of the transmission the following information:  
(1) The date and time of transmission.  
(2) Identification of either the business, business entity or individual sending the message.  
(3) Telephone number of either the sending machine, business, business entity or individual.  
In order to program this information into your facsimile machine, please refer to the appropriate  
instructions in the operation manual."  
As an ENERGY STAR partner, SHARP has determined  
that this product meets the ENERGY STAR guidelines  
for energy efficiency.  
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Introduction  
Welcome, and thank you for  
choosing a SHARP inkjet  
fax machine! The features  
and specifications of your  
inkjet fax are shown below.  
Automatic dialing  
Rapid Key Dialing: 18 numbers  
Speed Dialing: 81 numbers  
Print cartridge yield*  
(at 4% coverage**)  
Initial cartridge  
Ink Save mode ON: Approx. 300 letter pages  
Ink Save mode OFF: Approx. 200 letter pages  
Replacement cartridge: SHARP UX-C70B  
Ink Save mode ON: Approx. 600 letter pages  
Ink Save mode OFF: Approx. 400 letter pages  
Memory size**  
1.8 MB (approx. 100 average pages; 20 minutes of  
voice messages (including OGMs))  
Modem speed  
14,400 bps with auto fallback to lower speeds.  
Approx. 6 seconds (only when ECM is on)  
Transmission time**  
Scanning Resolution  
Horizontal: 203 lines/inch (8 lines/mm)  
Vertical:  
Standard: 98 lines/inch (3.85 lines/mm)  
Fine /Halftone: 196 lines/inch (7.7 lines/mm)  
Super fine: 391 lines/inch (15.4 lines/mm)  
Print resolution  
600 × 600 dpi  
Automatic document  
feeder  
Letter/A4: 20 pages max. (20-lb. paper)  
Legal: 5 pages max.  
Recording system  
Thermal inkjet  
64 levels  
Halftone (grayscale)  
*Ink Save mode is initially turned off. To turn on Ink Save mode, see page 23.  
**Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals  
(i.e., ITU-T phase C time only).  
1
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Paper tray capacity  
Letter: Approx. 200 sheets (20-lb. copier paper at  
room temperature; maximum stack height should  
not be higher than the line on the tray)  
Legal: 100 sheets  
Recommended paper weight: 20-lb. Copy Bond  
Compression scheme  
Compatibility  
MR, MH, MMR  
ITU-T (CCITT) G3 mode  
Input document size  
Automatic feeding:  
Width: 5.8 to 8.5" (148 to 216 mm)  
Length (20 pages): 5.5 to 11" (140 to 279 mm)  
Length (5 pages): 5.5 to 14" (140 to 356 mm)  
Manual feeding:  
Width: 5.8 to 8.5" (148 to 216 mm)  
Length: 5.5 to 23.6" (140 to 600 mm)  
Effective scanning width 8.3" (210 mm) max.  
Effective printing width  
Contrast control  
8.0" (203 mm) max.  
Automatic/Dark selectable  
TEL/FAX/TAD  
Reception modes  
Copy function  
Single/Multi/Sort (99 copies/page)  
Yes (cannot be used if power fails)  
Telephone function  
Applicable telephone line Public switched telephone network  
Display  
16-digit LCD display  
120 V AC, 60 Hz  
60 - 90°F (15 - 32°C)  
25 - 80% RH  
Power requirements  
Operating temperature  
Humidity  
Power consumption  
Standby: 5.0 W  
Maximum: 30 W  
Dimensions (without  
attachments)  
Width: 14.6" (372 mm)  
Depth: 10.2" (259 mm)  
Height: 8.0" (203 mm)  
Weight (without  
attachments)  
Approx. 11 lbs. (5.0 kg)  
2
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As a part of our policy of continuous improvement, SHARP reserves the right to make design  
and specification changes for product improvement without prior notice. The performance  
specification figures indicated are nominal values of production units. There may be some  
deviations from these values in individual units.  
Important:  
This fax machine is not designed for use on a line which has call waiting, call  
forwarding, or certain other special services offered by your telephone company. If  
you attempt to use the fax machine in conjunction with any of these services, you  
may experience errors during transmission and reception of facsimile messages.  
The fax machine is not compatible with digital telephone systems.  
Important safety information  
Do not disassemble this machine or attempt any procedures not described in this  
manual. Refer all servicing to qualified service personnel.  
Do not install or use the machine near water, or when you are wet. For example, do  
not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet  
basement, or near a swimming pool. Take care not to spill any liquids on the  
machine.  
Unplug the machine from the power outlet and telephone jack and consult a  
qualified service representative if any of the following situations occur:  
- Liquid has been spilled into the machine or the machine has been  
exposed to rain or water.  
- The machine produces odors, smoke, or unusual noises.  
- The power cord is frayed or damaged.  
- The machine has been dropped or the housing damaged.  
Do not allow anything to rest on the power cord, and do not install the machine  
where people may walk on the power cord.  
This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet.  
Connecting it to any other kind of outlet will damage the machine and invalidate the  
warranty.  
Never insert objects of any kind into slots or openings on the machine. This could  
create a risk of fire or electric shock. If an object falls into the machine that you  
cannot remove, unplug the machine and consult a qualified service representative.  
Do not place this machine on an unstable cart, stand or table. The machine could be  
seriously damaged if it falls.  
Never install telephone wiring during a lightning storm.  
3
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Never install telephone jacks in wet locations unless the jack is specifically designed  
for wet locations.  
Never touch bare telephone wires or terminals unless the telephone line has been  
disconnected at the network interface.  
Use caution when installing or modifying telephone lines.  
Avoid using a telephone (other than a cordless type) during an electrical storm.  
There may be a remote risk of electric shock from lightning.  
Do not use a telephone to report a gas leak in the vicinity of the leak.  
The power outlet must be installed near the equipment and must be easily  
accessible.  
4
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Table of Contents  
A Look at the Operation Panel  
7
9
1. Installation  
Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9  
Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10  
Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14  
Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16  
Installing the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17  
Connecting the Telephone Line Cord. . . . . . . . . . . . . . . . . . . . . . . . 24  
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 26  
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28  
Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30  
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31  
2. Using the Answering System  
33  
Recording an Outgoing Message. . . . . . . . . . . . . . . . . . . . . . . . . . . 33  
Operating the Answering System. . . . . . . . . . . . . . . . . . . . . . . . . . . 34  
Optional Answering System Settings . . . . . . . . . . . . . . . . . . . . . . . . 38  
Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42  
Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45  
Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47  
3. Sending Faxes  
54  
Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54  
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55  
Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 57  
Sending a Fax by Normal Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . 60  
Sending a Fax by Automatic Dialing. . . . . . . . . . . . . . . . . . . . . . . . . 61  
Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72  
Sending a Fax From Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73  
4. Receiving Faxes  
78  
Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78  
5
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Table of Contents  
Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79  
Optional Reception Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81  
Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . 84  
5. Making Copies  
85  
6. Special Functions  
87  
Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 87  
Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 92  
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 94  
Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 95  
7. Printing Lists  
100  
8. Maintenance  
105  
Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105  
Improving Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108  
9. Troubleshooting  
113  
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113  
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117  
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120  
Ordering Parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123  
FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124  
Quick Reference Guide  
Guía de referencia rápida  
Index  
128  
129  
130  
6
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A Look at the Operation Panel  
2
3
5
6
1
4
PLAIN PAPER INKJET FAX  
01  
02  
03  
04  
05  
06  
TEL FAX  
TAD  
07  
13  
08  
14  
09  
15  
10  
11  
12  
REC/MEMO  
PLAY  
16/POLL  
17/G1  
18/G2  
ABC  
DEF  
MNO  
WXYZ  
RESOLUTION  
/
RECEPTION MODE  
1
4
7
2
5
8
3
6
9
UP  
GHI  
JKL  
FUNCTION  
COPY/HELP  
START/  
SPEED DIAL  
Z
MEMORY  
A
PQRS  
TUV  
REDIAL  
HOLD  
DOWN  
0
SPEAKER  
STOP  
REPEAT  
SKIP  
DELETE  
PANEL RELEASE  
7
11  
12  
13  
15  
18  
16  
17  
8
9
10  
14  
Display  
1
2
This displays messages and prompts to help you operate the machine.  
REC/MEMO key  
Press this key to record an outgoing message, phone conversation, or memo  
(pages 33 and 37).  
PLAY key  
3
4
Press this key to play recorded messages (page 36).  
FUNCTION key  
Press this key followed by the arrow keys to select special functions and  
settings.  
RESOLUTION / RECEPTION MODE key  
5
When a document is in the feeder, press this key to adjust the resolution for  
faxing or copying (page 57). At any other time, press this key to select the  
reception mode (an arrow in the display will point to the currently selected  
reception mode; page 30).  
Rapid Dial Keys  
6
7
Press one of these keys to dial a fax number automatically (pages 61 and 66).  
Number keys  
Use these keys to dial numbers, and enter numbers and letters when storing  
auto-dial numbers.  
7
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REPEAT key  
8
9
Press this key while listening to a message to play it again (page 36).  
SKIP key  
Press this key while listening to a message to skip to the next message (page  
36).  
DELETE key  
10  
11  
Press this key to erase recorded messages (page 37).  
SPEED DIAL key  
Press this key to dial a fax or voice number using an abbreviated 2-digit  
Speed Dial number (pages 61 and 67).  
SPEAKER key  
12  
13  
Press this key to listen to the line and fax tones through the speaker when  
faxing a document (page 60).  
Note: This is not a speakerphone. You must pick up the handset to talk with  
the other party.  
HOLD key  
Press this key to put the other party on hold during a phone conversation  
(page 81).  
PANEL RELEASE  
Grasp here and pull up to open the operation panel.  
14  
15  
COPY/HELP key  
When a document is in the feeder, press this key to make a copy of a  
document (page 85). At any other time, press this key to print out the Help  
List, a quick reference guide to the operation of your fax machine.  
STOP key  
16  
17  
Press this key to cancel an operation before it is completed.  
START/MEMORY key  
Press this key after dialing to begin fax transmission (page 61). Press this key  
before dialing to send a fax through memory (page 73). The key can also be  
pressed in the date and time display to show the percentage of memory  
currently used.  
Arrow keys  
18  
Use these keys to scroll through and select settings, and to search for auto-  
dial numbers.  
8
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1. Installation  
Unpacking Checklist  
If any are missing,  
contact your  
dealer or retailer.  
Before setting up,  
make sure you  
have all of the  
following items.  
Document  
Print  
Document tray  
Paper tray  
cover  
Paper tray  
exit support cartridge  
Handset  
Handset  
cord  
RapidKey  
labels  
Telephone  
line cord  
Operation  
manual  
9
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Attachments  
Attachments  
Points to keep in mind when setting up  
Do not place the  
machine near heaters  
or air conditioners.  
Keep dust away from  
the machine.  
Do not place the  
machine in direct  
sunlight.  
About condensation  
If the machine is moved from a cold to a warm place, it is possible that  
condensation may form on the scanning glass, preventing proper scanning of  
documents for transmission. To remove the condensation, turn on the power and  
wait approximately two hours before using the machine.  
Removing the packing tape  
1 Open the print compartment cover.  
• Press as shown and pull the cover  
toward you.  
2 Remove the tape.  
10  
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Attachments  
3 Close the printer cover.  
Connecting the handset  
Connect the handset as shown and place it on the handset rest.  
♦ The ends of the handset cord are identical, so they will go into either jack.  
Make sure the handset  
cord goes into the jack  
marked with a handset  
symbol on the side of  
the machine!  
Use the handset to make ordinary phone calls,  
or to transmit and receive faxes manually.  
11  
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Attachments  
Attaching the paper trays  
Attach the paper tray.  
Pull the paper plate  
toward you and attach  
the paper tray cover.  
Paper plate  
Attach the document  
tray.  
2
1
12  
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Attachments  
Pull out the received  
document tray.  
Attach the document exit support.  
13  
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Loading Printing Paper  
Loading Printing Paper  
You can load letter or legal size paper in the paper tray. Recommended paper  
weight is 20-lb. Copy Bond. The maximum number of sheets is as follows:  
Letter size: Approx. 200 sheets (20-Ib. copier paper at room temperature;  
maximum stack height should not exceed line on tray)  
Legal size: Approx. 100 sheets (20-Ib. copier paper at room temperature)  
1 Pull the paper plate toward you, and  
remove the paper tray cover from the  
paper tray.  
2 If you are going to load legal paper, flip  
up the paper tray extension.  
3 Pull the paper plate toward you and insert the stack of paper into the  
tray, PRINT SIDE UP.  
• If paper remains in the tray, take it out and combine it into a single stack  
with the new paper.  
The stack  
should not  
be higher  
than this line  
Be sure to load the paper so that  
printing takes place on the print side  
of the paper. Printing on the reverse  
side may result in poor print quality.  
14  
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Loading Printing Paper  
4 Pull the paper plate toward you and  
replace the paper tray cover.  
Place the  
LETTER  
LEGAL  
cover using the  
appropriate  
notch for the  
size of paper  
loaded  
15  
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Connecting the Power Cord  
Connecting the Power Cord  
Plug the power cord into a 120 V, 60 Hz, grounded AC (3-prong) outlet.  
Caution!  
♦ Do not plug the power cord into any other kind of outlet. This will damage  
the machine and is not covered under the warranty.  
♦ Make sure you have removed all of the packing tape before plugging  
in the power cord (see page 10). Plugging in the power cord without  
doing so may damage the machine.  
The machine does not have  
a power on/off switch, so  
the power is turned on and  
off by simply plugging in or  
unplugging the power cord.  
“CHECK CARTRIDGE” normally  
appears in the display the first  
time you plug in the machine.  
This message appears until you  
install the print cartridge.  
Note: If your area experiences a high incidence of lightning or power surges,  
we recommend that you install surge protectors for the power and telephone  
lines. Surge protectors can be purchased at most telephone specialty stores.  
16  
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Installing the Print Cartridge  
Installing the Print Cartridge  
Follow these steps to install or replace the print cartridge.  
♦ When replacing the print cartridge, be sure to use a SHARP UX-C70B  
cartridge.  
Print cartridge yield (at 4% coverage)  
Initial cartridge  
Ink Save mode ON: Approx. 300 letter pages  
Ink Save mode OFF: Approx. 200 letter pages  
Replacement cartridge (SHARP UX-C70B)  
Ink Save mode ON: Approx. 600 letter pages  
Ink Save mode OFF: Approx. 400 letter pages  
Ink Save mode is initially turned off. To turn on Ink Save mode, see page  
23.  
Caution!  
Do not open the print compartment cover of the machine while it is printing. If  
opened while printing, printing will stop.  
Note: Keep ink cartridges sealed in their packages until you are ready to install  
them. It is recommended that you do not use a cartridge that has been left unused  
for a long time after opening, as the print quality may be considerably degraded.  
♦ Make sure the power cord of the machine is plugged in and paper is loaded  
before installing or replacing the print cartridge.  
1 Open the operation panel.  
If PRINTER ERROR or PRINTER ERROR/CHECK PAPER appears...  
In the event that the display shows either of the above messages, you must clear the  
error before installing the print cartridge. The error can usually be cleared by opening  
and closing the print compartment cover (see Step 2), or if a paper jam has occurred,  
by removing the paper jam (see page 121).  
17  
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Installing the Print Cartridge  
2 Open the print compartment cover.  
• Press as shown and pull the cover  
toward you.  
3 Remove only the tape from the the new  
cartridge.  
• Important: Make sure you remove all  
of the tape.  
• CAUTION! DO NOT touch the gold  
contact area of the cartridge.  
4 Make sure the cartridge holder is  
between the “CARTRIDGE EXCHANGE  
AREA” arrows on the label, and then  
pull the green lever and open the  
cartridge holder cover.  
• If you are replacing the cartridge,  
remove the old cartridge. If you are  
going to use the old cartridge again,  
place it in an air-tight container.  
• CAUTION! DO NOT touch the contact  
area inside the carriage carrier.  
Note: If the print compartment cover is left  
open for approximately 30 minutes with a  
cartridge installed, the cartridge will  
automatically return to its home position. To  
make the cartridge return to the CARTRIDGE  
EXCHANGE AREA when this has happened,  
close the cover and then open it again.  
18  
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Installing the Print Cartridge  
5 Insert the new print cartridge into the  
cartridge holder.  
6 Place your index finger on the tab as  
shown and close the cartridge holder  
cover with your thumb. Make sure the  
cover clicks into place.  
7 Close the print compartment cover.  
8 Close the operation panel, pressing  
down firmly on both front corners to  
make sure it clicks into place.  
Display:  
CHANGE CARTRIDGE  
1=NEW, 2=OLD  
19  
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Installing the Print Cartridge  
Display when “1” is selected:  
NEW CART.: OK?  
9 Press  
(NEW) if the cartridge you  
installed is new.  
Press (OLD) if the cartridge you  
1
2
installed is old.  
OK: PRESS START  
If you select the wrong number by mistake,  
press  
and repeat the selection.  
STOP  
START/  
MEMORY  
10 Press  
.
If you selected “OLD” in the previous  
step, this completes the installation  
procedure. (Note: If you find that print  
quality is not satisfactory after  
reinstalling the old cartridge, align the  
cartridge as explained on page 108.)  
Display when “NEW” is  
selected:  
ALIGN CARTRIDGE  
If you selected “NEW”, the display will  
show the alternating messages at  
right. Continue with the following steps  
to align the print cartridge.  
1=PRINT,2=SET  
11 Press  
to print an alignment page. (To enter an alignment value  
1
without printing an alignment page, press .)  
2
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Installing the Print Cartridge  
12 In the alignment page that the machine prints, locate the line that comes  
closest to forming a completely straight line.  
After the alignment page is  
printed, the display shows:  
In this example, “15” comes  
closest to forming a straight line.  
ENTER (0-30) 15  
13 Press the number keys to enter the number of the straightest line.  
Example:  
1
5
• If you make a mistake, press  
and then repeat the entry.  
STOP  
START/  
MEMORY  
14 Press  
.
21  
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Installing the Print Cartridge  
Note: If at any time the display shows the  
ADD PAPER &  
alternating messages at right, check the printing  
paper. If the tray is empty, add paper. If there is  
paper in the tray, take it out and then reinsert it.  
PRESS START KEY  
START/  
MEMORY  
When you are finished, press  
.
Setting the paper size  
The fax has been set at the factory to scale received faxes to letter size paper.  
If you loaded legal paper, you must change the paper size setting to LEGAL.  
Display:  
FUNCTION  
1 Press  
2 Press  
once and  
twice.  
PRINT SET-UP  
PAPER SIZE SET  
once and  
once.  
once.  
1=LETTER,2=LEGAL  
3 Press  
The display briefly shows  
your selection, then:  
4 Select the paper size:  
LETTER: LEGAL:  
COPY CUT-OFF  
1
2
5 Press  
to return to the date and time display.  
STOP  
22  
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Installing the Print Cartridge  
Ink save mode  
If you wish to use less ink or speed up ink drying time when printing faxes and  
copies, turn on ink save mode. If you prefer a higher quality image, turn off ink  
save mode.  
♦ Ink save mode is initially turned off.  
Display:  
FUNCTION  
PRINT SET-UP  
1 Press  
2 Press  
once and  
twice.  
INK SAVE MODE  
once and  
once.  
3 times.  
1=YES, 2=NO  
3 Press  
4 Press  
The display briefly shows  
your selection, then:  
to turn on ink save mode, or  
to turn it off.  
1
ALIGN CART.  
2
5 Press  
to return to the date and time display.  
STOP  
23  
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Connecting the Telephone Line Cord  
Connecting the Telephone Line Cord  
Insert one end of the line cord into the jack on the back of the machine  
marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line  
wall telephone jack.  
L.SET  
TEL.LINE  
Setting the dial mode  
The fax machine is set for tone dialing. If you are on a pulse dial line, you must  
set the fax machine for pulse dialing. Press the panel keys as follows:  
Display:  
FUNCTION  
1 Press  
once and  
3 times.  
OPTION SETTING  
2 Press  
3 Press  
once and  
4 times.  
DIAL MODE  
once.  
1=TONE, 2=PULSE  
The display briefly shows  
your selection, then:  
4 Select the dial mode:  
TONE:  
PULSE:  
1
2
DISTINCTIVE  
5 Press  
to exit.  
STOP  
24  
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Connecting the Telephone Line Cord  
Extension phone (optional)  
If desired, you can connect an extension phone to the TEL. SET jack on the  
fax machine.  
1 Remove the seal covering the TEL. SET  
jack.  
TEL.SET  
TEL.LINE  
2 Connect the extension phone line to  
the TEL. SET jack.  
TEL.SET  
TEL.LINE  
25  
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Entering Your Name and Fax Number  
Entering Your Name and Fax Number  
Before you can begin sending  
Once you enter this  
faxes, you must enter your  
information, it will  
name and fax (telephone)  
automatically appear at  
number. You also need to set  
the top of each fax page  
the date and time.  
you send.  
Important!  
FCC regulations require that your name, telephone/fax number, and the date and  
time appear on each fax message you send. Enter your name and fax number  
here and set the date and time as explained in the following section to have the fax  
machine include this information automatically at the top of your fax messages.  
FUNCTION  
01  
02  
03  
04  
05  
11  
06  
07  
13  
08  
14  
09  
15  
10  
12  
16/POLL  
17/G1  
18/G2  
START/  
MEMORY  
1
4
7
2
5
8
0
3
6
9
STOP  
Display:  
FUNCTION  
1 Press  
once and  
3 times.  
ENTRY MODE  
OWN NUMBER SET  
ENTER FAX #  
2 Press  
3 Press  
once.  
once.  
26  
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Entering Your Name and Fax Number  
4 Enter your fax number by pressing the number keys (max. 20 digits).  
• To insert a space between digits, press  
.
SPEAKER  
• To clear a mistake, press  
.
START/  
MEMORY  
5 Press  
.
6 Enter your name by pressing number keys for each letter as shown in  
the chart below. Up to 24 characters can be entered.  
Example: SHARP = 7777 44 2 777  
7
G =  
H =  
N =  
O =  
P =  
Q =  
R =  
S =  
T =  
U =  
V =  
W =  
SPACE =  
A =  
B =  
C =  
D =  
I =  
J =  
K =  
L =  
X =  
Y =  
Z =  
E =  
F =  
M =  
♦ To enter two letters in succession that require the same key, press  
after  
entering the first letter.  
SPEAKER  
♦ To clear a mistake, press  
.
♦ To enter a lower case letter, continue pressing the key for the letter until the  
lower case letter appears. To enter one of the following symbols, press  
or  
repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { |  
} ) (  
Display:  
START/  
MEMORY  
7 Press  
.
SECURITY  
8 Press  
to return to the date and time display.  
STOP  
27  
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Setting the Date and Time  
Setting the Date and Time  
The date and time appear in the  
display and are printed at the top  
of every page you fax. Set the  
date and time as shown below.  
FUNCTION  
01  
02  
03  
04  
05  
11  
06  
07  
13  
08  
14  
09  
15  
10  
12  
16/POLL  
17/G1  
18/G2  
START/  
MEMORY  
1
4
7
2
5
8
0
3
6
9
STOP  
FUNCTION  
Display:  
1 Press  
2 Press  
once and  
3 times.  
ENTRY MODE  
DATE&TIME SET  
once and  
3 times.  
The currently set date  
appears (example):  
DATE 08-15-2004  
3 Press  
.
4 Enter a two-digit number for the month (“01” for January, “02” for  
February, “12” for December, etc.).  
Example: January  
0
1
DATE 01-15-2004  
• To correct a mistake, press  
to move the cursor back to the mistake and  
then enter the correct number.  
5 Enter a two-digit number for the day (“01” to “31”).  
th  
Example: the 5  
0
5
DATE 01-05-2004  
28  
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Setting the Date and Time  
The currently set time  
appears (example):  
6 Enter the year (four digits).  
Example: 2004  
2
0
0
4
TIME 12:19 PM  
7 Enter a two-digit number for the hour (“01” to “12”) and a two-digit  
number for the minute (“00” to “59”).  
TIME 09:25 PM  
Example: 9:25  
0
9
2
5
8 Press  
9 Press  
to select A.M. or  
to select P.M.  
START/  
ANTI JUNK #  
MEMORY  
to start the clock.  
10 Press  
to return to the date and time display.  
STOP  
Daylight Saving Time  
If desired, you can set the clock to move forward and backward automatically  
at the beginning and end of Daylight Saving Time. Follow these steps:  
Display:  
FUNCTION  
OPTION SETTING  
DAY LIGHT SAVE  
1=YES, 2=NO  
1 Press  
2 Press  
once and  
3 times.  
once and  
twice.  
3 Press  
4 Press  
once.  
to select YES, or  
to select NO.  
1
2
CLEAN ROLLER  
5 Press  
to return to the date and time display.  
STOP  
29  
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Setting the Reception Mode  
Setting the Reception Mode  
Your fax has three modes for receiving incoming faxes:  
FAX mode:  
Select this mode when you only want to receive faxes on your line. The fax  
machine will automatically answer all calls on four rings and receive incoming  
faxes.  
TEL mode:  
Select this mode when you want to receive both phone calls and faxes on the  
line connected to the fax machine. All calls, including faxes, must be  
answered by picking up the fax machine's handset or an extension phone  
connected to the same line.  
TAD mode:  
Select this mode when you go out and want the built-in answering system to  
answer all calls. Voice messages will be recorded, and fax messages will be  
received automatically (“TAD” stands for “Telephone Answering Device”.)  
Setting the reception mode  
Make sure a document is not loaded in the document feeder, and then  
RESOLUTION/  
press  
until the arrow in the display points to the desired mode.  
RECEPTION MODE  
RESOLUTION/  
RECEPTION MODE  
TEL FAX  
JAN-03 10:30  
01  
02  
03  
04  
05  
11  
06  
TAD  
RESOLUTION/  
RECEPTION MODE  
07  
13  
08  
14  
09  
15  
10  
12  
TEL FAX  
16/POLL  
17/G1  
18/G2  
JAN-03 10:30  
JAN-03 10:30  
1
4
7
2
5
8
0
3
TAD  
6
9
TEL FAX  
TAD  
Note: TAD mode cannot be selected unless a general outgoing message has  
been recorded as explained on page 33.  
For more information on receiving faxes in FAX and TEL modes, see Chapter  
4, Receiving Faxes. For more information on using TAD mode, see Chapter 2,  
Using the Answering System.  
30  
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Volume Adjustment  
Volume Adjustment  
You can adjust the volume of the speaker, handset, and ringer using the up  
and down arrow keys.  
01  
02  
03  
04  
05  
11  
06  
07  
13  
08  
14  
09  
15  
10  
12  
16/POLL  
17/G1  
18/G2  
1
4
7
2
5
8
0
3
6
9
UP  
SPEAKER  
DOWN  
Speaker  
SPEAKER  
1 Press  
.
UP  
2 Press  
or  
until the display shows the desired volume level.  
DOWN  
SPEAKER  
• Press  
again to turn off the speaker.  
31  
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Volume Adjustment  
Handset  
1 When talking through the handset,  
Display:  
UP  
press  
or  
to select the  
RECEIVER: HIGH  
DOWN  
desired volume level.  
• Note: The volume reverts to MIDDLE  
RECEIVER: MIDDLE  
RECEIVER: LOW  
each time you replace the handset.  
Ringer  
UP  
Display:  
1 Press  
or  
to select the  
has not been  
DOWN  
desired volume level.  
RINGER: HIGH  
SPEAKER  
(Make sure  
pressed, the handset is not lifted, and a  
document is not loaded in the feeder.)  
RINGER: MIDDLE  
RINGER: LOW  
• The ringer will ring once at the selected  
level.  
RINGER: OFF OK ?  
2 If you selected RINGER: OFF OK ? to  
START/  
MEMORY  
turn off the ringer, press  
.
32  
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2. Using the Answering System  
The built-in answering system allows you to receive both voice messages and  
faxes while you are out.  
To use the answering system, you  
will first need to record an outgoing  
message. When you go out, turn  
on the answering system by setting  
the reception mode to TAD.  
Recording an Outgoing Message  
The outgoing message (OGM) is the greeting that the machine plays after  
answering a call to inform callers that they can leave a message or send a fax.  
Follow the steps below to record a message.  
Example:  
“Hello. You've reached ______ . No one is available to take your call right now.  
Please leave a message after the beep or press your facsimile Start key to  
send a fax. Thank you for calling.”  
Display:  
REC/MEMO  
1 Press  
2 Press  
once and  
once.  
OGM1(GENERAL)  
LIFT HANDSET OR  
PLAY: PLAYBACK  
once.  
3 Lift the handset.  
(If you have already recorded a  
PLAY  
message, you can press  
to  
listen to the message.)  
33  
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Operating the Answering System  
START/  
MEMORY  
4 Press  
and speak into the handset to record a message.  
• The outgoing message can be up to 60 seconds long. While recording, the  
display will show the time left to record.  
5 When finished, replace the handset or press  
.
STOP  
To listen to the outgoing message  
To listen to the outgoing message, follow Steps 1 and 2 of the above  
PLAY  
procedure and then press  
. Note that the general outgoing message  
cannot be erased. If you need to change it, simply repeat the recording  
procedure.  
Operating the Answering System  
Activating the answering system  
To turn on the answering system so that callers can leave messages, press  
RESOLUTION/  
until the arrow in the display points to TAD. (TAD stands for  
RECEPTION MODE  
“Telephone Answering Device”.)  
TEL FAX  
RESOLUTION/  
RECEPTION MODE  
TAD  
♦ It will not be possible to set the reception mode to TAD if an outgoing  
message has not been recorded.  
Note: In TAD mode, the machine will automatically switch to fax reception if it  
detects six seconds of silence after answering a call. For this reason, if a  
caller pauses for this length of time while leaving a message, they will be cut  
off.  
34  
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Operating the Answering System  
Number of rings in TAD mode (Toll Saver function)  
The number of rings on which the machine answers incoming calls in TAD  
mode depends on whether the Toll Saver function is turned on, and if it is on,  
whether you have messages.  
♦ The Toll Saver function is initially turned on.  
ON  
OFF  
Toll Saver  
Toll Saver  
No received messages  
Received messages  
Hello!  
Hi!  
NOTHING  
Hi!  
(Answer according to  
NUMBER OF RINGS setting)  
4 Rings  
Ring  
2 Rings  
Ring  
Ring  
Ring  
Ring  
Ring  
Ring  
Ring  
Ring  
Ring  
To adjust the NUMBER  
OF RINGS setting, see  
page 78.  
To turn off the Toll Saver  
function, see page 48.  
35  
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Operating the Answering System  
Listening to received messages  
When you return, the display will show the number of messages recorded.  
Follow the steps below to listen to your messages.  
PLAY  
1 Press  
.
• If you only want to listen to new messages (messages not previously  
PLAY  
listened to), continue to hold  
down for at least two seconds.  
2 The messages will play.  
• As each message plays, the date and time of recording will appear briefly in  
the display. If no messages were received, NO MESSAGES will appear.  
• Repeat: To listen to a message a second time, press  
before  
REPEAT  
playback of that message ends. To move back to the previous message,  
press  
within 3 seconds of the beginning of the current message.  
REPEAT  
0
SKIP  
• Skip: To skip forward to the next message, press  
.
Note: Playback will stop if you receive a call, lift the handset, or press  
.
STOP  
♦ You can print out a list of your received messages that shows the date and  
time that each was received. See page 100.  
36  
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Operating the Answering System  
Erasing received messages  
It is important to erase received messages after you listen to them to ensure  
that the memory does not become full.  
FUNCTION  
♦ Erasing all messages: To erase all messages, press  
,
,
DELETE  
START/  
MEMORY  
and then  
.
♦ Erasing a single message: To erase a single message, press  
DELETE  
while the message is being played.  
Recording memos  
You can record memos for yourself and other users of the machine. These will  
PLAY  
be played back together with incoming messages when the  
pressed.  
key is  
REC/MEMO  
1 Press  
once and  
once.  
START/  
MEMORY  
2 Pick up the handset, press  
, and speak into the handset.  
3 When you have finished speaking, replace the handset or press  
.
STOP  
Recording phone conversations (2-way recording)  
REC/MEMO  
To record a phone conversation, hold down the  
key during the  
conversation that you want to record. When you are finished, release the key.  
PLAY  
The conversation will be played back when the  
key is pressed.  
37  
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Optional Answering System Settings  
Optional Answering System Settings  
Setting ICM time  
Incoming messages (ICMs) are the messages which callers leave for you on  
the built-in answering system. The answering system is set at the factory to  
allow each caller a maximum of 4 minutes to leave a message. If desired, you  
can change this setting to 15, 30, or 60 seconds.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
T.A.D. SETTING  
RECORDINGTIME  
2 Press  
3 Press  
once and  
once.  
.
4 Press a number from 1 to 4 to select the desired ICM recording time.  
: 15 seconds  
: 30 seconds  
1
3
2
: 60 seconds  
: 4 minutes  
4
The display briefly shows  
your selection, then:  
REMOTE CODE  
5 Press  
to return to the date and time display.  
STOP  
38  
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Optional Answering System Settings  
FAX mode on TAD failure  
If the memory for recording incoming messages becomes full while you are  
out, the answering system will no longer be able to record messages. The ON  
TAD FAILURE setting is used to select whether or not the reception mode will  
switch to FAX mode when this happens:  
♦ YES (switch to FAX mode): The reception mode will switch to FAX mode,  
allowing the machine to continue to receive faxes automatically. With this  
setting, you can still use the remote commands to listen to your messages  
and then erase them (see Remote Operations on page 47).  
♦ NO (do not switch to FAX mode): The machine will answer after 20 rings,  
after which it will wait to receive a remote command. Most callers will hang  
up before it answers; however, when you call the machine from a remote  
location, you can wait until it answers, listen to your messages, and then  
erase them (see Remote Operations on page 47).  
The initial setting is NO . If you want to change the setting to YES, press the  
panel keys as follows:  
Display:  
FUNCTION  
1 Press  
2 Press  
once and  
once.  
T.A.D. SETTING  
ON TAD FAILURE  
once and  
3 times.  
1=YES, 2=NO  
3 Press  
4 Press  
.
The display briefly shows  
your selection, then:  
to select YES (switch to  
to select NO.  
1
OGM ONLY MODE  
FAX mode), or  
2
5 Press  
to return to the date and time display.  
STOP  
39  
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Optional Answering System Settings  
OGM only mode  
If needed, you can turn off recording of incoming messages. In this case, your  
outgoing message will play, but callers will not be able to leave a message.  
(The machine will still receive faxes sent by automatic dialing.)  
Display:  
FUNCTION  
1 Press  
once and  
once.  
T.A.D. SETTING  
OGM ONLY MODE  
2 Press  
3 Press  
once and  
twice.  
.
The display briefly shows  
your selection, then:  
4 Press  
to turn on OGM only mode,  
to turn it off.  
1
CPC DETECTION  
or  
2
5 Press  
to return to the date and time display.  
STOP  
40  
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Optional Answering System Settings  
CPC Detection  
When a caller hangs up, the central telephone exchange issues a CPC  
(Calling Party Control) signal. When the answering system detects this signal,  
it stops recording so that periods of silence are not recorded.  
However, if you subscribe to special services such as Call Waiting or Call  
Forwarding, signals used by these services may be mistaken for a CPC  
signal, causing the answering system to hang up during a call. If you  
experience this problem, follow these steps to turn off CPC Detection.  
Display:  
FUNCTION  
1 Press  
2 Press  
once and  
once.  
T.A.D. SETTING  
CPC DETECTION  
once and  
once.  
1=YES, 2=NO  
3 Press  
4 Press  
.
The display briefly shows  
your selection, then:  
to turn on CPC Detection,  
to turn it off.  
1
TOLL SAVER  
or  
2
5 Press  
to return to the date and time display.  
STOP  
41  
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Transfer Function  
Transfer Function  
The Transfer function is used to have the machine automatically call you at a  
specified number every time it receives an incoming message. This lets you  
hear your messages immediately after they come in, even when you are at a  
remote location.  
To use the Transfer function, you must first program the number that you wish  
the machine to call (the transfer number), and record the transfer message  
that plays when you answer the phone at the remote location.  
When you go out and wish to use the transfer function, turn it on. When you  
return and no longer wish to use the transfer function, turn it off.  
Programming the transfer number  
To use the Transfer function, you must first give the machine the number to  
call (the transfer number).  
Display:  
FUNCTION  
1 Press  
once and  
once.  
T.A.D. SETTING  
2 Press  
3 Press  
once and  
4 times.  
TRANSFER TEL #  
ENTER TEL #  
.
4 Press the number keys to enter the transfer number.  
FUNCTION  
• To insert a pause between any two digits of the number, press  
.
START/  
MEMORY  
5 Press  
6 Press  
.
to return to the date and time display.  
STOP  
42  
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Transfer Function  
Recording the transfer message  
The transfer message plays when you answer the telephone, and informs you  
that the call is a transfer call. It can be up to 15 seconds long. To record a  
transfer message, follow the steps below. The following is an example:  
“Hello. This is a transfer call for (YOUR NAME). Enter your remote code  
number now.”  
Display:  
REC/MEMO  
1 Press  
2 Press  
once and  
twice.  
OGM2(TRANSFER)  
once.  
3 Lift the handset.  
(If you have already recorded a  
PLAY  
message, you can press  
to  
listen to the message, or press  
to delete the message.)  
DELETE  
START/  
MEMORY  
4 Press  
and speak into the handset to record the message.  
• The transfer message can be up to 15 seconds long. While recording, the  
display will show the time left to record.  
5 When finished, replace the handset or press  
.
STOP  
43  
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Transfer Function  
Checking or erasing the transfer message  
To check or erase the transfer message, follow Steps 1 and 2 of the above  
PLAY  
procedure, and then press  
the message.  
to check the message, or  
to erase  
DELETE  
Turning the Transfer function on and off  
When you go out and wish to use the Transfer function, turn it on as follows:  
Display:  
FUNCTION  
1 Press  
2 Press  
once and  
once.  
T.A.D. SETTING  
TRANSFER FUNC  
once and  
4 times.  
1=YES, 2=NO  
3 Press  
4 Press  
.
The display briefly shows  
your selection, then:  
to turn on the Transfer  
to turn the function off.)  
1
function.  
ON TAD FAILURE  
(Press  
2
5 Press  
to return to the date and time display.  
STOP  
44  
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Override Ringing  
6 Each time the machine receives an incoming message, it will call your  
programmed transfer number. When you answer, you will hear your  
recorded message telling you that the call is a transfer call. On the dial  
pad of your phone, enter  
, your remote code number (see page 47),  
and . The machine will play back your messages.  
• You can also perform any of the remote operations described in Remote  
Operations later in this chapter (see page 47).  
Note: When you hang up after a transfer call, the machine will not  
immediately resume normal operation. If you want the machine to accept calls  
immediately after a transfer call, enter  
twice before hanging up (if you  
and to stop  
want to hang up during message playback, first enter  
0
playback, then enter  
twice).  
Override Ringing  
This function allows selected callers using a touch-tone telephone to override  
the answering system's outgoing message and cause the machine to make a  
special ringing sound, alerting you that they are calling. This is useful when  
you are near the machine but only want to talk with certain callers, taking all  
other calls on the answering system.  
Programming the override code  
To override the answering system, your callers must enter a 3-digit override  
code from their telephone. This code has been set to "009" at the factory. If  
you wish to change the code, press the panel keys as shown below.  
Important! Make sure the override code is different from the remote code  
used for remote operations.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
T.A.D. SETTING  
45  
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Override Ringing  
OVERRIDE CODE  
2 Press  
once and  
3 times.  
3 Press  
.
4 Press the number keys to enter a 3-digit override code.  
START/  
MEMORY  
5 Press  
to store the override code, and then  
to return to the  
STOP  
date and time display.  
Overriding the answering system  
Your callers should follow the steps below to override the answering system.  
1 The caller calls your machine from a touch-tone telephone. When the  
outgoing message begins, they should press the  
key on their  
telephone.  
• The caller will hear a short beep, and the outgoing message will stop.  
2 The caller should enter the override code and  
appropriate keys on their telephone.  
by pressing the  
• If an incorrect code is entered, the caller will hear four beeps. He or she  
must re-enter the correct code within 10 seconds or the line will be  
disconnected.  
3 Your machine will make a special ringing sound. Pick up the handset to  
answer the call.  
• If you do not answer within 30 seconds, the outgoing message will play  
again and the caller can leave a message.  
46  
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Remote Operations  
Remote Operations  
When you are out, you can call the machine from any touch-tone telephone  
and play back your messages using the remote commands. You can also use  
these commands to change the reception mode and other settings.  
Remote code number  
To access the machine to perform remote operations, you must first enter your  
remote code number. The remote code number has been set to "001" at the  
factory. If you wish to use a different number, follow these steps:  
Display:  
FUNCTION  
1 Press  
once and  
once.  
T.A.D. SETTING  
REMOTE CODE  
2 Press  
3 Press  
once and  
twice.  
.
4 Press the number keys to enter a 3-digit remote code number.  
START/  
MEMORY  
OVERRIDE CODE  
5 Press  
6 Press  
.
to return to the date and time display.  
STOP  
47  
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Remote Operations  
Toll Saver  
When you call the machine to listen to your messages, it will answer after two  
rings if it has received at least one message, or after four rings if it has not  
received any messages.  
This allows you to save money on telephone charges, particularly if you are  
calling long distance. If the machine does not answer after the second ring,  
you can simply hang up before it answers, saving yourself the cost of that call.  
If you do not want to use the Toll Saver function, you can turn it off by following  
the steps below. In this case, the machine will answer after the number of  
rings set with the NUMBER OF RINGS setting (see Changing the number of  
rings on page 78).  
Display:  
FUNCTION  
1 Press  
2 Press  
once and  
once.  
T.A.D. SETTING  
TOLL SAVER  
once.  
once.  
1=YES, 2=NO  
3 Press  
4 Press  
The display briefly shows  
your selection, then:  
to turn on the Toll Saver  
to turn it off.  
1
RECORDINGTIME  
function, or  
2
5 Press  
to return to the date and time display.  
STOP  
48  
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Remote Operations  
Retrieving your messages  
1 Call the machine from a touch-tone telephone. When your outgoing  
message begins, press on the telephone.  
• You will hear a short beep, and the outgoing message will stop.  
2 Enter your remote code number and then press  
.
• You will hear a series of beeps equal to the number of messages recorded,  
or one long beep if four or more messages have been received. The  
machine will then play back the messages, beeping once at the end of each  
message. When all messages have been played back, you will hear a long  
beep.  
• If no messages have been received, you will hear a short beep. You can  
either hang up, or perform any of the operations described in the following  
section, Other remote operations.  
3 While the messages are playing, you can do any of the following:  
• Repeat: To listen to a message a second time, press  
and  
on the  
2
telephone before that message ends. To move back to the previous  
message, press  
message.  
and  
during the first 3 seconds of the current  
2
• Skip forward: To skip forward to the next message, press  
and  
5
on the telephone.  
• Stop: To stop playback, press  
and  
on the telephone. After this,  
0
you can enter any of the commands described in the following section,  
Other remote operations.  
• Play new messages: To listen to only your new messages, first stop  
playback by pressing  
and  
, and then press  
and  
.
0
6
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Remote Operations  
• Erase a message: To erase the message you are currently listening to,  
press and before it ends.  
3
4 When you have finished listening to your messages, you can do any of  
the following:  
• Erase all messages: Press  
,
, and  
.
.
3
3
• Repeat playback: Press  
and  
7
• Perform other operations: You can enter any of the commands described  
in the following section, Other remote operations.  
• Hang up: If you do not erase your messages first, they will be saved and  
any new messages will be recorded after them. If you want the machine to  
resume normal operation immediately, press  
twice before hanging up  
(in some cases, particularly when the Transfer function is used, the  
machine may not accept new calls for one or two minutes after you hang up  
unless you press  
twice).  
Note: You can also call the machine and perform remote operations when the  
reception mode is set to FAX. In this case, when you call the machine, press  
immediately after it answers (before you hear the fax tone), and then  
continue from Step 2 above.  
50  
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Remote Operations  
Comments:  
♦ When a remote command is accepted by the machine, you will hear one  
beep. If an incorrect command is entered, you will hear four beeps. In the  
latter case, re-enter the correct command.  
♦ When entering a command, do not pause longer than 10 seconds between  
each digit. If you do, you will hear a 4-beep error signal and the digits  
entered up to that point will be cleared. In this case, re-enter the command  
from the beginning.  
♦ If you pause for longer than 10 seconds before entering a command, or  
make two errors while entering your remote code number, the line will be  
disconnected. (This prevents unauthorized people from attempting to  
guess your remote code number.)  
Other remote operations  
After listening to your messages, you can perform any of the following  
operations by pressing the appropriate keys on the telephone.  
Note: The following commands cannot be entered while messages are being  
played back. If you do not want to wait until playback ends to enter a  
command, first stop playback by pressing  
command.  
and  
, and then enter the  
0
Changing the fax reception mode  
Select a new reception mode by pressing the keys as follows:  
♦ TAD mode:  
♦ FAX mode:  
♦ TEL mode:  
,
,
,
, and  
, and  
, and  
.
.
.
8
8
8
1
2
3
Caution: If you select TEL mode,  
you will not be able to change the  
reception mode again.  
51  
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Remote Operations  
Recording a new outgoing message  
1 Press  
and  
on the telephone.  
4
2 When you hear a short beep, speak into the telephone to record the new  
message.  
• The message can be up to 15 seconds long. After 15 seconds (or earlier if  
the machine detects silence after you finish speaking), you will hear a beep,  
and the new message will be played back.  
Turning the Transfer function on or off  
To turn Transfer on: Press  
,
,
, and  
, and  
on the telephone.  
on the telephone.  
9
9
1
2
To turn Transfer off: Press  
Changing the transfer telephone number  
1 Press  
,
, and  
on the telephone.  
9
0
2 After you hear a short beep, enter the new telephone number. When  
finished, press  
.
• To insert a pause between any two digits of the number, press  
.
52  
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Remote Operations  
Recording a new transfer message  
1 Press  
,
, and  
on the telephone.  
9
3
2 When you hear a short beep, speak into the telephone to record the new  
message.  
• The time for the transfer message is fixed at 15 seconds. After 15 seconds  
(or earlier if the machine detects silence after you finish speaking), you will  
hear a beep, and the new message will be played back automatically.  
Recording a "Memo"  
You can record a "memo" for yourself or other users of the machine. The  
memo will be played back when incoming messages are listened to.  
1 Press  
and  
on the telephone.  
2 When you hear a short beep, speak into the telephone to record the  
memo.  
3 When you are finished, press  
and  
on the telephone.  
0
• If the machine detects silence, it will stop recording automatically.  
OGM only mode  
To turn on OGM only mode: Press  
,
, and  
on the telephone.  
1
1
(Your outgoing message will play, but callers will not be able to record a  
message. Faxes sent by automatic dialling will be received)  
To turn off OGM only mode: Press  
,
, and  
on the telephone.  
1
2
53  
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3. Sending Faxes  
Transmittable Documents  
Size and weight  
Minimum document size:  
Minimum size  
Minimum weight  
5.8"  
(148 mm)  
14 lbs.  
(52 g/m² )  
5.5"  
(140 mm)  
Maximum document size:  
The maximum size and weight of documents that you can load in the  
document feeder depend on how many pages you load.  
1 page at a time (manual feeding):  
20 pages at once:  
Max. size: 8.5” x 23.6” (216 x 600  
Max. size: Letter  
mm)  
(8.5” x 11”, 216 x 279 mm)  
2
2
Max. weight: 42 lbs. (157 g/m )  
Max. weight: 21.5 lbs. (80 g/m )  
5 pages at once:  
Max. size: Legal  
(8.5” x 14”, 216 x 356 mm)  
2
Max. weight: 21.5 lbs. (80 g/m )  
0.16"(4 mm)  
Letters or graphics on the  
edges of a document will  
not be scanned.  
(The maximum scanning  
width is 8.3” (210 mm), and  
the top and bottom 0.16”  
(4 mm) of the document  
cannot be scanned.)  
Letters in the  
shaded area will  
not be scanned.  
8.3"(210 mm)  
0.16"(4 mm)  
54  
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Loading the Document  
Other restrictions  
♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink.  
♦ Ink, glue, and correcting fluid on documents must be dry before they pass  
through the document feeder.  
♦ All clips, staples, and pins must be removed from documents before loading  
in the feeder. If these are not removed, they may damage the machine.  
♦ Documents which are patched, taped, torn, smaller than the minimum size,  
carbon backed, easily smudged, or have a slick coated surface should be  
photocopied, and the copy loaded in the feeder.  
Loading the Document  
Up to 20 letter-size pages, or 5 legal-size pages, can be placed in the feeder  
at once. The pages will automatically feed into the machine starting from the  
bottom page.  
♦ If you need to send or copy more than the maximum number of pages,  
place the additional pages gently and carefully in the feeder just before the  
last page is scanned. Do not try to force them in, as this may cause double-  
feeding or jamming.  
♦ If your document consists of several large or thick pages which must be  
loaded one at a time, insert each page into the feeder as the previous page  
is being scanned. Insert gently to prevent double-feeding.  
1 Adjust the document guides to the  
width of your document.  
2 Insert the document face down in the  
document feeder. The top edge of the  
document should enter the feeder first.  
• READY TO SEND will appear in the  
display.  
55  
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Loading the Document  
3 Adjust the resolution and/or contrast settings as explained on page 57,  
then dial the receiving machine as explained on page 60.  
Removing a document from the feeder  
If you need to remove  
a document from the  
feeder, open the  
operation panel.  
Important!  
Do not try to remove a document without opening the operation panel. This  
may damage the feeder mechanism.  
1 Open the operation panel.  
2 Remove the document.  
• If the document does not come out  
easily, follow the procedure on page  
120.  
3 Close the operation panel, pressing  
down firmly on both front corners to  
make sure it clicks into place.  
56  
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Adjusting the Resolution and Contrast  
Adjusting the Resolution and Contrast  
If desired, you can adjust the resolution and contrast before sending a  
document.  
You must adjust the  
The default resolution  
settings each time  
setting is STANDARD  
you don’t want to use  
the default settings.  
setting is AUTO.  
and the default contrast  
Note: The resolution and contrast settings are only effective for sending a  
document. They are not effective for receiving a document.  
Resolution settings  
STANDARD  
Use STANDARD for ordinary documents. This  
setting gives you the fastest and most  
economical transmission.  
FINE  
Use FINE for documents containing small letters  
or fine drawings.  
SUPER FINE  
HALF TONE  
Use SUPER FINE for documents containing  
very small letters or very fine drawings.  
Use HALF TONE for photographs and  
illustrations. The original will be reproduced in  
64 shades of gray.  
Contrast settings  
AUTO  
DARK  
Use AUTO for normal documents.  
Use DARK for faint documents.  
57  
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Adjusting the Resolution and Contrast  
1 Load the document(s).  
• The document must be loaded before  
the resolution and contrast can be  
adjusted.  
Display:  
STANDARD :AUTO  
RESOLUTION/  
2 Press  
one or more times  
RECEPTION MODE  
until the desired resolution and  
contrast settings appear in the display.  
• The first time you move through the list  
of resolution settings, the contrast  
setting AUTO will appear next to each  
resolution setting. The second time you  
move through the list, the contrast  
setting DARK will appear.  
FINE  
:AUTO  
SUPER FINE :AUTO  
HALF TONE :AUTO  
STANDARD :DARK  
FINE  
:DARK  
SUPER FINE :DARK  
HALF TONE :DARK  
Note: In order to transmit in SUPER FINE resolution, the receiving fax machine  
must also have that resolution. If it doesn’t, your machine will automatically step  
down to the next best available setting.  
58  
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Adjusting the Resolution and Contrast  
Changing the default resolution  
If desired, you can change the default resolution for faxing documents to  
FINE. Follow the steps below.  
FUNCTION  
1 Press  
2 Press  
once and  
3 times.  
Display:  
OPTION SETTING  
FINE PRIORITY  
once.  
1=YES, 2=NO  
3 Press  
4 Press  
once.  
The display briefly shows  
your selection, then:  
to set the default resolution  
to set it to STANDARD.  
1
to FINE, or  
2
NUMBER OF RING  
5 Press  
to return to the date and time display.  
STOP  
59  
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Sending a Fax by Normal Dialing  
Sending a Fax by Normal Dialing  
SPEAKER  
With Normal Dialing, you pick up the handset (or press  
pressing the number keys.  
) and dial by  
♦ If a person answers, you can talk with them through the handset before  
SPEAKER  
sending the fax. (If you pressed  
talk.)  
, you must pick up the handset to  
♦ Normal Dialing allows you to listen to the line and make sure the other fax  
machine is responding.  
1 Load the document(s).  
RESOLUTION/  
• If desired, press  
to set  
RECEPTION MODE  
the resolution and/or contrast.  
READY TO SEND  
SPEAKER  
2 Pick up the handset or press  
Listen for the dial tone.  
.
SPEAKER  
or  
ABC  
JKL  
TUV  
DEF  
1
4
2
5
8
0
3
6
3 Dial the number of the receiving  
machine by pressing the number keys.  
GHI  
MNO  
WXYZ  
PQRS  
7
9
4 Wait for the connection. Depending on the setting of the receiving  
machine, you will either hear a fax tone or the other person will answer.  
• If the other party answers, ask them to press their Start key (if you pressed  
SPEAKER  
, pick up the handset to speak with them). This causes the  
receiving machine to issue a fax tone.  
60  
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Sending a Fax by Automatic Dialing  
START/  
MEMORY  
5 When you hear the fax tone, press  
. Replace the handset.  
• If the transmission is completed successfully, the machine will beep once.  
• If an error occurs, the machine will beep three times and print a Transaction  
Report to inform you of the problem (see page 102).  
Sending a Fax by Automatic Dialing  
You can dial a fax or phone number by simply pressing a Rapid Key, or by  
SPEED DIAL  
pressing  
and entering a two-digit number.  
♦ To use Automatic Dialing, you must first store the full fax or phone number  
in your fax machine.  
♦ When you store a fax or phone number, you select a two-digit Speed Dial  
number for it. Ninety-nine Speed Dial numbers are available.  
01  
Speed Dial numbers 01  
through 18 are for Rapid  
Key (one-touch) Dialing.  
Speed Dial numbers  
19 through 99 are for  
START/  
MEMORY  
SPEED DIAL  
9
1
dialing with the  
SPEED DIAL  
key.  
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Sending a Fax by Automatic Dialing  
Rapid Keys  
Attach the Rapid  
Key labels above  
the Rapid Keys.  
01  
02  
03  
04  
05  
06  
07  
13  
08  
14  
09  
15  
10  
11  
12  
16/POLL  
17/G1  
18/G2  
1
4
7
2
5
8
0
3
6
9
SPEED DIAL  
When you store a number in a  
Rapid Key, write the name of  
the party on the label.  
Storing fax and phone numbers for automatic dialing  
Display:  
FUNCTION  
1 Press  
once and  
once.  
<NEW NUMBER>  
ENTER FAX #  
2 If you know the Speed Dial number that  
you want to use, enter that number (for  
example, press  
for Speed Dial 01).  
0
1
Speed Dial numbers 01 to 18  
can be used for Rapid Key  
Dialing. Speed Dial numbers 19  
to 99 are only for Speed Dialing.  
Otherwise, press once (the  
machine will suggest an available  
Speed Dial number at the end of the  
storing procedure).  
3 Enter the fax or phone number by pressing the number keys.  
(Note: A space cannot be entered.)  
SPEAKER  
• To clear a mistake, press  
.
• If a pause is required between any of the digits to access a special service  
or an outside line, press  
FUNCTION . The pause appears as a hyphen (two  
seconds per pause). Several pauses can be entered in a row.  
62  
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Sending a Fax by Automatic Dialing  
START/  
MEMORY  
4 Press  
.
5 Enter a name by pressing number keys for each letter as shown in the  
chart below. Up to 20 characters can be entered. (If you do not wish to  
enter a name, go directly to Step 6.)  
Example: SHARP = 7777 44 2 777  
7
G =  
H =  
N =  
O =  
P =  
Q =  
R =  
S =  
T =  
U =  
V =  
W =  
SPACE =  
A =  
B =  
C =  
D =  
I =  
J =  
K =  
L =  
X =  
Y =  
Z =  
E =  
F =  
M =  
♦ To enter two letters in succession that require the same key, press  
after  
entering the first letter.  
♦ To enter a lower case letter, continue pressing the key for the letter until the  
lower case letter appears.  
♦ To enter one of the following symbols, press  
or  
repeatedly:  
. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (  
START/  
MEMORY  
6 Press  
.
If you selected a Speed Dial number in Step 2, the display will briefly  
show STORED, and then <NEW NUMBER>. Go to Step 7.  
If you did not select a Speed Dial number in Step 2, the display will show  
the next available Speed Dial number. If that number is acceptable,  
START/  
MEMORY  
press  
press  
and go to Step 7. If not, enter the desired two digit number,  
, and go to Step 7.  
START/  
MEMORY  
63  
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Sending a Fax by Automatic Dialing  
7 Return to Step 2 to store another number, or press  
date and time display.  
to return to the  
STOP  
Editing and clearing auto-dial numbers  
If you need to make changes to a previously stored auto-dial number, or clear  
a number, follow these steps:  
Display:  
FUNCTION  
1 Press  
once and  
once.  
<NEW NUMBER>  
2 Enter the 2-digit Speed Dial number that you wish to edit or clear (for  
example, press  
), or press  
or  
until the number  
0
1
appears in the display.  
1=EDIT, 2=CLEAR  
3 Press  
.
4 Press  
for EDIT or  
• If you selected CLEAR, go to Step 8.  
5 If you selected EDIT, make the desired changes to the number.  
for CLEAR.  
1
2
• Press or to move the cursor to the digit or digits you wish to  
change, and then enter the new digit. The new digit will replace the old  
digit.  
• If you do not wish to change the number, go directly to Step 6.  
64  
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Sending a Fax by Automatic Dialing  
START/  
MEMORY  
6 Press  
.
7 Make the desired changes to the name.  
• Press or to move the cursor to the letter or letters you wish to  
change, and then press the appropriate number key repeatedly until the  
desired letter appears (see Step 5 on page 63). The new letter will replace  
the old letter.  
• If you do not wish to change the name, go directly to Step 8.  
START/  
MEMORY  
8 Press  
.
9 Return to Step 2 to edit or clear another number, or press  
to the date and time display.  
to return  
STOP  
65  
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Sending a Fax by Automatic Dialing  
Rapid Key Dialing  
If the number you want to dial has been stored as a Speed Dial number from  
01 to 18, you can dial it by pressing the corresponding Rapid Key.  
1 Load the document(s).  
RESOLUTION/  
• If desired, press  
to set  
RECEPTION MODE  
the resolution and/or contrast.  
READY TO SEND  
2 Press the Rapid Key corresponding to  
the desired Speed Dial number.  
01  
• The name of the receiving party will  
appear in the display. If no name was  
stored, the fax number will appear. (If  
the name or number is incorrect, press  
Example: To dial Speed  
Dial number 01, press  
Rapid Key 01.  
STOP .)  
• The document will be automatically  
transmitted once the connection is  
established.  
• If the transmission is completed successfully, the machine will beep once.  
• If an error occurs, the machine will beep three times and print a Transaction  
Report to inform you of the problem (see page 102).  
Using a Rapid Key for a voice call  
To use a Rapid Key for a voice call, simply lift the handset and then press the  
Rapid Key.  
66  
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Sending a Fax by Automatic Dialing  
Speed Dialing  
Speed Dialing can be used to dial any number that has been stored as a  
Speed Dial number.  
1 Load the document(s).  
RESOLUTION/  
• If desired, press  
to set  
RECEPTION MODE  
the resolution and/or contrast.  
READY TO SEND  
SPEED DIAL  
2 Press  
and then enter the 2-digit Speed Dial number.  
• For example, to enter Speed Dial 19, press  
.
1
9
3 Check the display. If the name or number shown is correct, press  
START/  
MEMORY  
. (If not, press  
and repeat Step 2.)  
STOP  
• If the transmission is completed successfully, the machine will beep once.  
• If an error occurs, the machine will beep three times and print a Transaction  
Report to inform you of the problem (see page 102).  
Using a Speed Dial number for a voice call  
SPEED DIAL  
To use a Speed Dial number for a voice call, lift the handset, press  
and enter the Speed Dial number.  
,
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Sending a Fax by Automatic Dialing  
Searching for an auto-dial number  
If you don’t remember the Rapid Key or Speed Dial number in which you have  
stored a full fax or phone number, follow these steps to search for the number.  
1 If you are sending a fax, load the  
document(s).  
RESOLUTION/  
• If desired, press  
to set  
RECEPTION MODE  
the resolution and/or contrast.  
READY TO SEND  
Z
A
REDIAL  
2 Press  
(or  
) until the name of the other party appears in the  
display (if no name was stored, the number will appear).  
START/  
MEMORY  
3 If you are sending a fax, press  
. Dialing and transmission begins.  
• If the transmission is completed successfully, the machine will beep once.  
• If an error occurs, the machine will beep three times and print a Transaction  
Report to inform you of the problem (see page 102).  
If you are making a phone call, lift the handset. Dialing begins. (If you  
START/  
MEMORY  
lifted the handset before searching for the number, press  
begin dialing.)  
to  
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Sending a Fax by Automatic Dialing  
Sending a fax by Direct Keypad Dialing  
You can also enter a full number with the number keys and then press the  
START/  
MEMORY  
key to begin dialing. You can use this method to dial a full number  
when you don't need to speak to the other party before faxing.  
1 Load the document(s).  
RESOLUTION/  
• If desired, press  
to set  
RECEPTION MODE  
the resolution and/or contrast.  
READY TO SEND  
2 Enter the number of the receiving machine by pressing the number  
keys.  
• If a pause is required between any of the digits to access a special service  
or an outside line, press  
FUNCTION . The pause will appear as a hyphen (two  
seconds per pause). Several pauses can be entered in a row.  
3 Check the display. If the number of the receiving machine shown is  
START/  
MEMORY  
correct, press  
.
• If the number is not correct, press  
to backspace and clear one digit at  
STOP  
a time, and then re-enter the correct digit(s).  
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Sending a Fax by Automatic Dialing  
Redial  
You can automatically redial the last number dialed on the fax machine. This  
procedure can be used to send a fax or make a phone call.  
1 If you are sending a fax, load the  
document(s).  
RESOLUTION/  
• If desired, press  
to set  
RECEPTION MODE  
the resolution and/or contrast.  
READY TO SEND  
Z
REDIAL  
2 Press  
once. <REDIAL> appears in the display, followed by the  
last number dialed. Make sure the number that appears is the number  
you wish to dial.  
START/  
MEMORY  
3 If you are sending a fax, press  
. Dialing begins.  
If you are making a phone call, lift the handset. Dialing begins.  
Automatic redialing  
If you use automatic dialing (including Direct Keypad Dialing) to send a fax  
and the line is busy, the fax machine will automatically redial the number. The  
fax machine will make three redial attempts at intervals of five minutes. During  
this time, RECALLING will appear in the display, followed by a two-digit  
number assigned to the fax job. You will not be able to dial any other locations  
while the message appears.  
♦ You can press  
to clear the message and stop automatic redialing.  
STOP  
♦ Under certain conditions (for example if a person answers the call on a  
telephone), automatic redialing may stop before three redialing attempts  
are made.  
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Sending a Fax by Automatic Dialing  
Error Correction Mode  
The fax machine is set to automatically correct any distortions in a  
transmission due to noise on the telephone line before printing at the  
receiving end. This function is called Error Correction Mode (ECM). ECM is  
effective for both transmissions and receptions, and is only effective when the  
other fax machine has ECM as well.  
When there is considerable noise on the line, you may find that transmission  
with ECM turned on takes longer than normal. If you prefer a faster  
transmission time, you can try turning ECM off.  
FUNCTION  
1 Press  
2 Press  
once and  
3 times.  
Display:  
OPTION SETTING  
ECM MODE  
once and  
3 times.  
1=YES, 2=NO  
3 Press  
4 Press  
once.  
The display briefly shows  
your selection, then:  
to select YES, or  
to  
1
2
select NO.  
DAY LIGHT SAVE  
5 Press  
to return to the date and time display.  
STOP  
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Batch Page Numbering  
Batch Page Numbering  
You can change the page numbering of the transmitted document from simple  
numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash  
and the total number of pages being sent are added after each page number  
(for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for  
missing pages.  
1 Load the document(s).  
RESOLUTION/  
• If desired, press  
to set  
RECEPTION MODE  
the resolution and/or contrast.  
READY TO SEND  
Display:  
FUNCTION  
2 Press  
once and  
once.  
PAGE COUNTER  
ENTER # (01 - 99)  
3 Press  
once.  
4 Enter the total number of pages (“01” to “99”) by pressing the numeric  
keys.  
Example: 5 pages  
0
5
5 Dial the receiving machine and send the fax.  
♦ If you need to cancel a batch number entry, remove the document from the  
feeder or press  
.
STOP  
♦ If the number of pages actually transmitted does not coincide with the batch  
number entered, the alarm will sound and PAGE COUNT ERROR will  
appear in the display. PAGE E. will also appear in the NOTE column of the  
Transaction Report if printed.  
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Sending a Fax From Memory  
Sending a Fax From Memory  
You can scan a document into the fax’s memory and send the document from  
memory. This increases transmission speed and allows you to send a fax to  
multiple destinations in a single operation. After transmission, the document is  
automatically cleared from memory.  
Note: If a power failure occurs while sending a fax from memory, you will need  
to repeat the operation.  
Broadcasting (sending a fax to multiple destinations)  
This function allows you to send the same fax to as many as 20 different  
destinations in just one operation.  
♦ When sending a fax to multiple destinations, only auto-dial numbers can be  
used to dial the numbers of the receiving machines.  
1 Load the document(s).  
RESOLUTION/  
• If desired, press  
to set  
RECEPTION MODE  
the resolution and/or contrast.  
READY TO SEND  
START/  
MEMORY  
2 Press  
.
3 Select a destination using one of the following methods:  
Press a Rapid Key.  
SPEED DIAL  
Press  
and enter a 2-digit Speed Dial number.  
Press  
or  
until the name of the destination appears in the display  
(if no name was stored, the number will appear).  
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Sending a Fax From Memory  
4 Press  
to store the destination.  
5 Repeat Steps 3 and 4 for each of the other destinations to which you  
wish to send the fax (maximum of 20).  
START/  
MEMORY  
6 When you are ready to begin transmission, press  
.
• A Transaction Report is automatically printed out after Broadcasting is  
completed. Check the "Note" column of the report to see if any of the  
destinations are marked "Busy" or have a communication error code. If so,  
send the document to those destinations again.  
Broadcasting using a Group Key  
If the fax machines to which you want to broadcast have all been programmed  
into one Group Key (see Storing numbers in Group Keys which follows), you  
can perform the broadcasting operation using the following simplified  
procedure:  
1 Load the document(s).  
RESOLUTION/  
• If desired, press  
to set  
RECEPTION MODE  
the resolution and/or contrast.  
READY TO SEND  
17/G1  
2 Press the appropriate Group Key.  
Transmission will begin.  
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Sending a Fax From Memory  
Storing numbers in Group Keys  
Group Keys allow you to send a fax to a group of fax machines by simply  
pressing the appropriate Group Key once. To store a group of numbers in a  
Group Key, follow the steps below.  
♦ Rapid Keys 17/G1 and 18/G2 can be used as Group Keys. A key cannot be  
simultaneously programmed as both a Group Key and a Rapid Key.  
♦ Up to 20 numbers can be stored in one Group Key.  
Only Rapid Key and Speed Dial numbers can be stored in a Group Key. Full  
numbers cannot be stored.  
Display:  
FUNCTION  
1 Press  
once and  
3 times.  
ENTRY MODE  
GROUP ENTRY  
2 Press  
3 Press  
once and  
once.  
1=SET, 2=CLEAR  
.
GROUP SET  
4 Press  
(Press  
to program a Group Key.  
to clear a Group Key.)  
1
2
PRESS GROUP KEY  
(Example)  
5 Press the Group Key that you wish to  
program (Rapid Key 17/G1 or 18/G2).  
17/G1  
(If you are clearing a Group Key, press  
the Group Key that you wish to clear  
and go to Step 9.)  
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Sending a Fax From Memory  
6 Select a destination using one of the following methods:  
Press a Rapid Key.  
SPEED DIAL  
Press  
and enter a 2-digit Speed Dial number.  
Press  
(or  
) until the name of the destination appears in the  
display (if no name was stored, the number will appear).  
7 Press  
to store the destination.  
8 Repeat Steps 6 and 7 for each of the other destinations that you want to  
store in the Group Key (maximum of 20).  
START/  
MEMORY  
9 When you have finished storing the destinations, press  
.
10 Press  
to return to the date and time display.  
STOP  
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Sending a Fax From Memory  
Memory transmission  
You can also send a fax through memory when sending to a single  
destination. This is convenient when sending to destinations where the line is  
often busy, as it saves you from waiting to pick up the original document and  
frees the feeder for other operations.  
START/  
MEMORY  
To send a fax through memory, load the document, press  
dial using one of the following methods:  
, and then  
START/  
MEMORY  
♦ Press the number keys to enter the fax number and then press  
.
START/  
MEMORY  
♦ Press a Rapid Key and then press  
.
START/  
MEMORY  
SPEED DIAL  
♦ Press  
, enter a 2-digit Speed Dial number, and press  
.
START/  
MEMORY  
♦ Press  
repeatedly to select an auto-dial number and then press  
.
Z
REDIAL  
♦ Press  
once to select the last number dialed and then press  
START/  
MEMORY  
.
If the memory becomes full...  
If the memory becomes full while the document is being scanned, MEMORY  
IS FULL will appear in the display.  
START/  
MEMORY  
♦ Press  
if you want to transmit the pages which have been stored up  
to that point in memory. The remaining pages will be ejected from the  
feeder. After transmission, the memory will be cleared and you can transmit  
the remaining pages. You will also need to transmit the page which was  
being scanned when the memory filled up.  
♦ Press  
if you want to cancel the entire transmission.  
STOP  
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4. Receiving Faxes  
Using FAX Mode  
To select FAX mode, press  
RESOLUTION/  
(with no document  
RECEPTION MODE  
in the feeder) until the arrow in  
the display points to FAX.  
TEL FAX  
TAD  
RESOLUTION/  
RECEPTION MODE  
When the reception mode is set to FAX, the fax machine will automatically  
answer all calls on four rings and receive incoming faxes.  
♦ If you pick up the handset before the machine answers, you can talk to the  
other party and/or receive a fax as explained in Using TEL Mode on page  
79.  
4 rings  
Fax reception  
Changing the number of rings  
If desired, you can change the number of rings on which the fax machine  
answers incoming calls in FAX mode. Any number from 2 to 5 can be  
selected.  
Display:  
FUNCTION  
1 Press  
once and  
3 times.  
OPTION SETTING  
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Using TEL Mode  
NUMBER OF RING  
2 Press  
3 Press  
once and  
once.  
once.  
ENTER (2-5) (4)  
4 Enter the desired number of rings (any  
number from 2 to 5).  
The display briefly shows  
your selection, then:  
FAX REMOTE #  
Example: 3 rings  
3
5 Press  
to return to the date and time display.  
STOP  
Note: If you are using Distinctive Ring, the fax machine will answer calls after  
two rings regardless of the above setting.  
Using TEL Mode  
To select TEL mode, press  
RESOLUTION/  
(with no document  
RECEPTION MODE  
in the feeder) until the arrow in  
the display points to TEL.  
TEL FAX  
RESOLUTION/  
RECEPTION MODE  
TAD  
When the reception mode is set to TEL, you must answer all calls (even faxes)  
by picking up the fax machine’s handset or an extension phone connected to  
the same line.  
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Using TEL Mode  
Answering with the fax’s handset  
1 When the fax machine rings, pick up  
the handset.  
2 If you hear a fax tone, wait until the  
Beep  
display shows RECEIVING and then  
replace the handset.  
RECEIVING  
Note: If you have set the Fax Signal Receive  
START/  
MEMORY  
setting to NO, press  
to begin reception.  
3 If the other party first speaks with you  
and then wants to send a fax, press  
START/  
START/  
MEMORY  
RECEIVING  
MEMORY  
after speaking. (Press before  
the sender presses their Start key.)  
• When RECEIVING appears in the  
display, hang up.  
Answering on an extension phone connected to the same  
line  
1 Answer the extension phone when it  
rings.  
2 If you hear a soft fax tone, wait until your fax responds (you will hear  
pronounced, high-pitched tones), then hang up.  
Beep  
Pronounced, high-pitched  
tones  
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Optional Reception Settings  
3 If the fax doesn't respond, or if the other party first talks to you and then  
wants to send a fax, press  
once and  
twice on the extension  
5
phone (only on a tone dial phone). This signals the fax to begin  
reception. Hang up.  
• The above step is necessary if you have set the Fax Signal Receive setting  
to NO.  
• Your fax will not accept the signal to begin reception (  
) if a  
5
document is loaded in its feeder.  
Putting a call on hold  
HOLD  
To put the other party on hold during a phone conversation, press  
.
When this is done, they cannot hear you. You can put the handset back in the  
cradle without breaking the connection. When you are ready to speak with the  
other party again, pick up the handset. If you did not put the handset back in  
HOLD  
the cradle, press  
again to resume conversation.  
Optional Reception Settings  
Fax Signal Receive  
Your fax will automatically begin reception if you hear a soft fax tone after  
answering a call on your fax or an extension phone. If you use a computer fax  
modem to send documents on the same line, you must turn this function off in  
order to prevent your fax from mistakenly attempting to receive documents  
from the computer fax modem. Follow the steps below to change the setting.  
FUNCTION  
1 Press  
2 Press  
once and  
3 times.  
Display: OPTION SETTING  
FAX SIGNAL RX  
once and  
6 times.  
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Optional Reception Settings  
1=YES, 2=NO  
3 Press  
4 Press  
once.  
The display briefly shows  
your selection, then:  
to turn on the function, or  
1
POLLING  
to turn it off.  
2
5 Press  
to return to the date and time display.  
STOP  
Changing the number for remote fax activation  
If desired, you can use a number other than 5 to activate fax reception from an  
extension telephone. You can select any number from 0 to 9.  
FUNCTION  
Display:  
OPTION SETTING  
FAX REMOTE #  
1 Press  
2 Press  
once and  
3 times.  
once and  
twice.  
ENTER (0-9) (5)  
3 Press  
once.  
4 Enter the desired number (any number  
from 0 to 9).  
The display briefly shows  
your selection, then:  
TRANSACTION  
Example:  
3
5 Press  
to return to the date and time display.  
STOP  
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Optional Reception Settings  
Reception Ratio  
The fax has been set at the factory to automatically reduce the size of  
received documents to fit the size of the printing paper. This ensures that data  
on the edges of the document are not cut off. If desired, you can turn this  
function off and have received documents printed at full size.  
♦ If a document is too long to fit on the printing paper, the remainder will be  
printed on a second page. In this case, the cut-off point may occur in the  
middle of a line.  
♦ Automatic reduction may not be possible if the received document is too  
large, contains too many fine graphics or images, or is sent at high  
resolution. In this case, the remainder of the document will be printed on a  
second page.  
Display:  
FUNCTION  
1 Press  
2 Press  
once and  
twice.  
PRINT SET-UP  
RECEIVE RATIO  
once.  
1=AUTO, 2=100%  
3 Press  
4 Press  
once.  
The display briefly shows  
your selection, then:  
to select AUTO, or  
to  
2
1
select 100%.  
PAPER SIZE SET  
5 Press  
to return to the date and time display.  
STOP  
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Substitute Reception to Memory  
Substitute Reception to Memory  
In situations where printing is not possible, such as when your fax runs out of  
paper, the print cartridge needs replacement, or the paper jams, incoming  
faxes will be received to memory.  
When you have received a document in memory, FAX RX IN MEMORY will  
appear in the display, alternating with ADD PAPER & PRESS START KEY,  
COVER OPEN, PAPER JAMMED, OUT OF INK, or PRINTER ERROR /  
START/  
MEMORY  
CHECK PAPER. When you add paper (and press  
), or clear the jam, or  
replace the print cartridge, the stored documents will automatically print out.  
♦ If you received documents in memory because the fax ran out of paper, be  
sure to add paper which is the same size as the paper previously used. If  
not, the document print-out size may not match the size of the printing  
paper.  
Caution!  
♦ When documents are stored in memory, do not turn the power off. This will  
erase all of the contents.  
♦ If documents received in memory are lost due to a power failure or other  
interruption in the power supply, a CLEAR REPORT will be printed out  
when the power is restored. This gives information about the receptions  
lost, including the fax numbers of the transmitting machines if they are  
available.  
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5. Making Copies  
Your fax machine can also be used to make copies. Single and multiple copies  
(up to 99 per original) can be made, enabling your fax to double as a  
convenience office copier.  
1 Load the document(s) face down.  
(Maximum of 20 letter pages or 5 legal  
pages.)  
RESOLUTION/  
• If desired, press  
to set  
RECEPTION MODE  
the resolution and/or contrast.  
(The default resolution setting for  
copying is FINE.)  
READY TO SEND  
2 Select any of the following copy settings as needed:  
• Enlarge/reduce: Press or until the desired setting appears  
in the display. Settings are 100%, 125%, 135%, 200%, 70%, 88%, 94%,  
and AUTO (automatic adjustment to match the size of the paper). The  
default setting is 100%.  
Example: Press  
twice  
COPY RATIO: 125%  
• Number of copies per original: Press the number keys to enter a number  
from 1 to 99. The default setting is 1.  
Example: Press  
for two copies  
2
2
• Sorted copies: To sort the copies as shown below under “Sorted”, first set  
the number of copies per original (at least “2” copies must be set), and then  
SPEED DIAL  
press  
.
2
[SORT]  
Originals  
C
Example of two  
copies each of  
three originals  
B
A
Not sorted (MULTI COPY)  
Sorted (SORT COPY)  
A
B
C
C
C
A
B
B
B
C
A
A
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Making Copies  
COPY/HELP  
3 When you are ready to begin copying, press  
If MEMORY IS FULL appears...  
.
If you place a large number of originals in the feeder, the memory may  
become full before all pages can be scanned (the display will show MEMORY  
START/  
MEMORY  
IS FULL). If this happens, press  
to copy the pages that have been  
scanned, and then repeat the copy procedure for the remaining pages,  
including the page that was being scanned when the memory became full.  
Copy Cut-off  
When making a copy of a document that is longer than the printing paper, use  
the copy cut-off setting to select whether the remaining part of the document  
will be cut off or printed on a second page. The initial setting is YES (cut off  
the remainder). To change the setting, follow the steps below.  
Display:  
FUNCTION  
1 Press  
2 Press  
once and  
twice.  
PRINT SET-UP  
COPY CUT-OFF  
once and  
twice.  
1=YES, 2=NO  
3 Press  
4 Press  
once.  
The display briefly shows  
your selection, then:  
to set copy cut-off to YES  
1
(the remaining part of the document  
will not be printed), or to set copy  
INK SAVE MODE  
2
cut-off to NO (the remaining part will be  
printed on a second page).  
5 Press  
to return to the date and time display.  
STOP  
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6. Special Functions  
Caller ID (Requires Subscription to Service)  
If you subscribe to a caller identification service from your telephone  
company, you can have the fax machine display the name and number of the  
caller when you receive a call.  
Important:  
To use this function, you must subscribe to a caller identification service from  
your telephone company. Note that your fax may not be compatible with some  
caller identification services.  
♦ Area Code mode: This step is needed if your telephone exchange cannot  
dial a local phone number (within your calling area code) when the area  
code is dialed with the phone number (see Step 5).  
Display:  
FUNCTION  
1 Press  
2 Press  
once and  
3 times.  
OPTION SETTING  
CALLER-ID  
once and  
5 times.  
1=YES, 2=NO  
3 Press  
4 Press  
once.  
AREA CODE # MODE  
1=SET, 2=CLEAR  
(YES) to turn on Caller ID.  
1
(To turn off Caller ID, press  
to Step 8.)  
and go  
2
5 Press  
to select SET.  
(To clear a previously set area code,  
press and go to Step 8.)  
1
ENTER AREA CODE  
2
Note: Entering your area code in this step causes it to be automatically removed  
from local numbers in the Caller ID list (page 89). This is only required if you need  
to eliminate dialing of the area code when dialing a local number from the list.  
Example (using the area code “123”): If Step 5 is skipped, the Caller ID display will  
show 123-444-1234, and the number that will dial from the Caller ID list is 123-  
444-1234. If the area code 123 is entered in Step 5, the Caller ID display will show  
444-1234, and the number that will dial from the Caller ID list is 444-1234.  
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Caller ID (Requires Subscription to Service)  
6 Enter the three digits of your area code.  
START/  
MEMORY  
AUTO PRINT OUT  
7 Press  
8 Press  
to store your area code.  
to return to the date and time display.  
STOP  
How Caller ID operates  
When you receive a call, the name and phone number of the caller will appear  
in the display, beginning just before the second ring. The information will  
continue to be displayed until the line is disconnected.  
Display example  
JOHN DOE  
525-8693  
Caller’s name  
Caller’s number  
Note: Some caller ID services may not provide the name of the caller. In this case,  
only the phone number will appear.  
Display messages  
One of the following messages will appear while the fax rings if caller  
information is not available.  
NO SERVICE  
No caller information was received from your telephone  
company. Make sure that the telephone company has  
activated your service.  
CALLER-ID ERROR Noise on the telephone line prevented reception of  
caller information.  
OUT OF AREA  
The call was made from an area which does not have a  
caller identification service, or the caller’s service is not  
compatible with that of your local phone company.  
PRIVATE CALL  
Caller information was not provided by the telephone  
company at the caller’s request.  
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Caller ID (Requires Subscription to Service)  
Viewing the Caller ID list  
If you subscribe to a Caller ID service and have turned on the Caller ID  
function, your fax machine will keep information on the most recent 30 calls  
and faxes you have received. You can view this information, which consists of  
the name and number of each caller, in the Caller ID List.  
♦ After you have received 30 calls, each new call will delete the oldest call.  
Follow the steps below to view the Caller ID List in the display. If desired, you  
can immediately dial a number when it appears.  
Z
<REVIEW CALLS>  
REDIAL  
1 Press  
2 Press  
twice.  
or  
to scroll through the list.  
3 If you wish to dial one of the numbers in the list, scroll through the list  
until the number appears in the display.  
• Fax: If you wish to send a fax, load the  
START/  
MEMORY  
Fax:  
document and then press  
.
START/  
MEMORY  
Dialing and transmission begin.  
• Voice call: If you wish to make a voice  
call, pick up the handset (or press  
SPEAKER  
). Dialing begins automatically.  
Voice  
call:  
SPEAKER  
(If you pressed  
, pick up the  
handset when the other party answers.)  
4 Press  
when you have finished viewing the list.  
STOP  
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Caller ID (Requires Subscription to Service)  
To delete calls from the Caller ID list  
If you want to delete a single call from the caller list, press  
while the call  
appears in the display. If you want to delete all calls from the list, hold  
down for at least 3 seconds while you are viewing any number in the list.  
Priority Call  
If you have turned on Caller ID, you can set the machine to make a special  
ringing sound when you receive a call from a designated phone number. This  
lets you know immediately who is calling without having to look at the display.  
To use this function, enter the desired phone number by following the steps  
below (only one phone number can be entered).  
FUNCTION  
1 Press  
2 Press  
once and  
3 times.  
Display:  
ENTRY MODE  
PRIORITY #  
once and  
twice.  
1=SET, 2=CLEAR  
3 Press  
4 Press  
once.  
to store a number.  
1
(To clear a previously stored number, press  
and go to Step 6.)  
2
5 Enter the number by pressing the number keys (max. 20 digits).  
START/  
MEMORY  
GROUP ENTRY  
6 Press  
7 Press  
to store (or clear) the number.  
to return to the date and time display.  
STOP  
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Caller ID (Requires Subscription to Service)  
Blocking voice calls  
If you have turned on Caller ID, you can use the Anti Junk Fax function  
described in Blocking Reception of Unwanted Faxes in this chapter to block  
voice calls as well as faxes from your specified Anti Junk Number.  
In this case, when a voice call or a fax transmission comes in from the number  
you have specified as a "Junk Number", your fax will break the connection as  
soon as it receives the calling phone number from the caller ID service (before  
the second ring).  
To use this function, enter the number that you wish to block as explained in  
Blocking Reception of Unwanted Faxes (see page 94). Only one number can  
be blocked.  
Note: This function cannot be used if you are using the Distinctive Ring function.  
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Distinctive Ring (Requires Subscription to Service)  
Distinctive Ring (Requires Subscription to  
Service)  
Important:  
♦ To use distinctive ring, you must subscribe to a distinctive ring  
service from your local phone company.  
♦ Note that your fax machine may not be compatible with some distinctive  
ring services.  
Distinctive ring is a service offered by some local telephone companies  
whereby they assign an additional second number to your regular single line.  
The second number rings differently from your normal number.  
If you subscribe to a distinctive ring service, you can set the fax machine to  
automatically answer when your second number is called. This allows you to  
use the second number as an exclusive fax number. To have your fax  
automatically answer when your second number is called, follow the steps  
below:  
Display:  
FUNCTION  
1 Press  
once and  
3 times.  
OPTION SETTING  
DISTINCTIVE  
2 Press  
3 Press  
once and  
5 times.  
once.  
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Distinctive Ring (Requires Subscription to Service)  
4 Press a number from 1 to 3 to select the ring pattern below that matches  
your second number’s ring pattern. Press 4 to have your fax  
automatically answer your normal telephone number. Press 5 to turn off  
the distinctive ring function.  
RING PATTERN 1  
RING PATTERN 2  
RING PATTERN 3  
STANDARD RING  
OFF SETTING  
Two short rings  
1
One short, one long, and one short ring  
Two short rings and one long ring  
Your standard (normal) ring pattern  
Turn distinctive ring off  
2
3
4
5
The display briefly shows  
your selection, then:  
FAX SIGNAL RX  
5 Press  
to return to the date and time display.  
STOP  
6 Set the reception mode to FAX.  
TEL FAX  
TAD  
RESOLUTION/  
RECEPTION MODE  
♦ When using distinctive ring, you must set the reception mode of your fax  
machine to FAX. When your designated fax number is dialed, your fax will  
automatically answer and begin reception after two rings. Note that other  
devices on the same line will also ring until your fax answers. If one of your  
other numbers is dialed, the fax will ring; however, it will not answer.  
93  
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Blocking Reception of Unwanted Faxes  
Blocking Reception of Unwanted Faxes  
The Anti Junk Fax function allows you to block reception of faxes from a party  
that you specify. This saves paper by not printing out unwanted "junk" faxes.  
To use this function, follow the steps below to enter the fax number from which  
you do not wish to receive faxes. One fax number can be entered.  
Display:  
FUNCTION  
1 Press  
2 Press  
once and  
3 times.  
ENTRY MODE  
ANTI JUNK #  
once and  
3 times.  
1=SET, 2=CLEAR  
3 Press  
4 Press  
once.  
to store an Anti Junk number, or  
to clear a previously  
1
2
stored number (if you are clearing a number, go to Step 6).  
5 Enter the fax number by pressing the number keys (max. 20 digits).  
START/  
MEMORY  
6 Press  
and then press  
to return to the date and time display.  
STOP  
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Polling (Requesting a Fax Transmission)  
Polling (Requesting a Fax Transmission)  
Polling allows you to call another fax machine and have it send a document  
(previously loaded in its feeder) to your machine without assistance from the  
operator of the other machine.  
Hint: Polling is useful when you want the receiving fax machine, not the  
transmitting fax machine, to bear the cost of the call.  
To use the polling function, you must first set Rapid Key 16/POLL for use as a  
polling key.  
♦ When Rapid Key 16/POLL is set as a polling key, it cannot be used for  
Rapid Key dialing.  
Display:  
FUNCTION  
1 Press  
2 Press  
once and  
3 times.  
OPTION SETTING  
POLLING  
once and  
6 times.  
1=YES, 2=NO  
3 Press  
4 Press  
once.  
The display briefly shows  
your selection, then:  
to use Rapid Key 16/POLL  
1
as a polling key.  
CALLER-ID  
(To turn off the polling function, press  
.)  
2
5 Press  
to return to the date and time display.  
STOP  
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Polling (Requesting a Fax Transmission)  
Requesting transmission  
1 Dial the fax machine you want to poll using one of the following  
methods:  
SPEAKER  
• Pick up the handset (or press  
) and dial the full number. Wait for  
the fax answerback tone.  
SPEAKER  
• Pick up the handset (or press  
) and press a Rapid Key. Wait for the  
fax answerback tone.  
SPEED DIAL  
• Press  
and enter a 2-digit Speed Dial number.  
• Enter the full number using the numeric keys.  
16/POLL  
2 Press  
.
• If you used the handset, replace it when POLLING appears in the display.  
Reception will begin.  
Being polled (polling standby)  
RESOLUTION/  
To let another fax machine poll your machine, press  
reception mode to FAX and load the document(s).  
to set the  
RECEPTION MODE  
Transmission will take place when the other fax machine calls your machine  
and activates polling. Automatic reception is possible while your machine is  
on polling standby.  
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Polling (Requesting a Fax Transmission)  
Polling security  
Polling Security allows you to prevent unauthorized polling of your machine.  
When this function is turned on, polling will only take place when the fax  
number of the polling fax machine has been entered in your machine's list of  
permitted fax numbers (called "passcode numbers"). The number of the  
polling machine must also be correctly programmed in that machine for  
identification.  
To use Polling Security, follow the steps below to turn the function on, and  
then enter permitted numbers as explained on the following page.  
Display:  
FUNCTION  
1 Press  
once and  
3 times.  
ENTRY MODE  
SECURITY  
2 Press  
3 Press  
once and  
once.  
1=ON, 2=OFF  
.
4 Press  
(Press  
to turn on polling security.  
to turn off polling security.)  
1
2
The display briefly shows  
your selection, then:  
START/  
MEMORY  
5 Press  
6 Press  
.
PASSCODE MODE  
to return to the date and time display.  
STOP  
97  
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Polling (Requesting a Fax Transmission)  
Storing fax numbers for polling permission  
You can store up to 10 fax numbers in your machine's list of permitted  
numbers.  
Display:  
FUNCTION  
1 Press  
once and  
3 times.  
ENTRY MODE  
PASSCODE MODE  
2 Press  
3 Press  
4 Press  
once and  
twice.  
<NEW CODE>  
ENTER FAX #  
.
.
5 Enter the fax number (maximum of 20 digits).  
START/  
MEMORY  
<NEW CODE>  
6 Press  
.
7 Return to Step 4 to store another number, or press  
date and time display.  
to return to the  
STOP  
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Polling (Requesting a Fax Transmission)  
Editing and clearing polling permission numbers  
If you need to make changes to a previously stored polling permission  
number, or clear a number, follow these steps:  
FUNCTION  
Display:  
ENTRY MODE  
1 Press  
2 Press  
once and  
3 times.  
PASSCODE MODE  
once and  
twice.  
<NEW CODE>  
3 Press  
4 Press  
.
or  
until the number you want to edit or clear appears  
in the display.  
1=EDIT, 2=CLEAR  
5 Press  
.
6 Press  
for EDIT or  
for CLEAR.  
2
1
• If you selected CLEAR, go to Step 8.  
7 If you selected EDIT, make the desired changes to the number.  
• Press  
or  
to move the cursor to the digit or digits you wish to  
change, and then enter the new digit. The new digit will replace the old digit.  
START/  
MEMORY  
<NEW CODE>  
8 Press  
.
9 Return to Step 4 to edit or clear another number, or press  
to the date and time display.  
to return  
STOP  
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7. Printing Lists  
You can print lists showing settings and information entered in the fax  
machine, and a report showing recent fax transactions. The lists and report  
are described below. To print a list or report, follow these steps.  
Display:  
FUNCTION  
1 Press  
once and  
twice.  
LISTING MODE  
ACTIVITY LIST  
2 Press  
3 Press  
once.  
or  
until the desired list appears in the display.  
PRESS START KEY  
4 Press  
5 Press  
once.  
START/  
MEMORY  
to print the list.  
Activity Report  
This report shows information on your most recent 30 fax transactions. The  
report is divided into two parts: the TRANSMISSIONS ACTIVITY REPORT,  
which shows information on fax transmissions, and the RECEPTIONS  
ACTIVITY REPORT, which shows information on fax receptions.  
♦ All information is erased after a report is printed out. If information on 30 fax  
transactions accumulates, the information on the oldest transaction will be  
deleted each time a new transaction takes place.  
♦ You can have the Activity Report printed out automatically each time  
information on 30 fax transactions accumulates. See page 104.  
♦ The Activity Report contains the same headings as the Transaction Report.  
See page 102 for an explanation of the headings.  
Telephone Number List  
This list shows the fax and phone numbers that have been stored for  
automatic dialing.  
100  
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Printing Lists  
Group List  
This list shows the fax numbers that have been stored in each Group Key.  
Setup List  
This list shows your current selections for the FUNCTION key settings. The  
list also shows your name and fax/telephone number as entered in the  
machine, and a sample of the header printed at the top of every page you  
transmit (HEADER PRINT).  
Message List  
This list shows information about the messages currently recorded in the  
answering system, including the date and time each messages was recorded,  
the length, and the type.  
Caller-ID List  
This list shows information on your 30 most recently received calls and faxes.  
(This list is only available if you are using the Caller ID function.)  
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Printing Lists  
Transaction Report  
This report is printed out automatically after an operation is completed to  
allow you to check the result. Your fax machine is set at the factory to print out  
the report only when an error occurs.  
♦ The Transaction report cannot be printed on demand.  
Headings in the Transaction Report  
SENDER/  
RECEIVER  
The name or fax number of the other machine involved in the  
transaction. If that machine does not have an ID function, the  
communication mode will appear (for example, "G3").  
START  
The time at which transmission/reception started.  
Total time taken for transmission/reception.  
Number of pages transmitted/received.  
TX/RX TIME  
PAGES  
NOTE  
(One of the following notes will appear under NOTE in the  
report to indicate whether the transaction was successful,  
and if not, the reason for the failure.)  
OK - Transmission/reception was successful.  
P.FAIL - A power failure prevented the transaction.  
JAM - The printing paper or document jammed, preventing  
the transaction.  
BUSY - The fax was not sent because the line was busy.  
COM.E-X - (Where “X” is a number.) A telephone line error  
prevented the transaction. See Line error on page 113.  
CANCEL - The transaction was cancelled because the  
STOP key was pressed, no document was in the feeder, or  
the other machine requested transmission using a function  
which your fax machine does not have. If you were  
attempting to fax, make sure a document is in the feeder. If  
you were receiving, contact the faxing party to see how they  
are trying to send to you.  
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Printing Lists  
Transaction Report print condition  
You can change the condition under which a Transaction Report is printed out.  
Follow the steps below.  
Display:  
FUNCTION  
1 Press  
once and  
3 times.  
OPTION SETTING  
TRANSACTION  
2 Press  
3 Press  
once and  
3 times.  
1:ALWAYS PRINT  
once.  
(Selections appear alternately)  
4 Press a number from  
to  
to select the condition for printing.  
1
5
1
ALWAYS PRINT  
A report will be printed after each  
transmission, reception, or error.  
2
3
ERROR/MEMORY  
SEND ONLY  
A report will be printed after an error or a  
memory operation.  
A report will be printed after each  
transmission.  
4
5
ERROR ONLY  
NEVER PRINT  
A report will be printed only when an error  
occurs.  
A report will never be printed.  
The display briefly shows  
your selection, then:  
DIAL MODE  
5 Press  
to return to the date and time display.  
STOP  
103  
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Printing Lists  
Auto print-out of Activity Report  
You can set the Activity Report to print automatically whenever information on  
30 fax transactions has accumulated. (A report can still be printed on demand  
at any time.) Follow these steps:  
Display:  
FUNCTION  
1 Press  
2 Press  
once and  
3 times.  
OPTION SETTING  
AUTO PRINT OUT  
once and  
4 times.  
1=YES, 2=NO  
3 Press  
4 Press  
once.  
The display briefly shows  
your selection, then:  
to turn on auto print out, or  
to turn it off.  
1
ECM MODE  
2
5 Press  
to return to the date and time display.  
STOP  
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8. Maintenance  
Cleaning the Machine  
Cleaning the scanning glass and rollers  
Clean the scanning glass and rollers frequently to ensure the quality of  
transmitted images and copies.  
1 Open the operation panel.  
2 Flip up the green levers on each side of  
the white roller.  
3 Wipe the scanning glass (under the  
white roller) and rollers with a cotton  
swab.  
• Make sure that all dirt and stains (such  
as correcting fluid) are removed. Dirt  
and stains will cause vertical lines on  
transmitted images and copies.  
105  
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Maintenance  
If the scanning glass is difficult to clean  
If you find it difficult to remove dirt from the scanning glass, you can try moistening  
the swab with isopropyl alcohol or denatured alcohol. Take care that no alcohol  
gets on the rollers.  
4 Flip down the green levers on each  
side of the white roller.  
5 Close the operation panel, pressing  
down firmly on both front corners to  
make sure it clicks into place.  
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Maintenance  
Rotating the white roller  
After cleaning the scanning glass and rollers as explained in the preceding  
procedure, follow the steps below to make the machine rotate the white roller  
by half a turn, and then repeat the cleaning procedure. This will enable you to  
clean the side of the roller that was initially facing down.  
♦ Do not perform this procedure when a document is loaded in the feeder.  
This may cause the top part of the document to be cut off when the  
document is faxed or copied.  
Display:  
FUNCTION  
1 Press  
once and  
3 times.  
OPTION SETTING  
CLEAN ROLLER  
2 Press  
3 Press  
once and  
once.  
once.  
START/  
MEMORY  
4 Press  
.
• The white roller rotates half a turn. When rotation is finished, the machine  
will beep.  
Cleaning the housing  
Wipe the external parts and surface of the machine with a dry cloth.  
Caution!  
Do not use benzene or thinner. These solvents may damage or discolor the  
machine.  
About the lithium battery:  
The fax machine uses a lithium battery to retain settings and information  
programmed in the machine when the power is turned off. Battery power is  
consumed primarily when the power is off. With the power kept continuously off,  
the life of the battery is about 5 years. If the battery dies, have your dealer or  
retailer replace it. Do not try to replace it yourself.  
107  
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Maintenance  
Improving Print Quality  
Aligning the print cartridge  
If print quality is not satisfactory, first try aligning the print cartridge.  
Note: Make sure that paper is loaded before beginning this procedure.  
Display:  
FUNCTION  
1 Press  
2 Press  
once and  
twice.  
PRINT SET-UP  
ALIGN CART.  
once and  
twice.  
1=PRINT,2=SET  
3 Press  
4 Press  
once.  
to print an alignment page. (To enter an alignment value  
.)  
1
without printing an alignment page, press  
2
5 In the alignment page that the machine prints, locate the line that comes  
closest to forming a completely straight line.  
In this example, “15”  
comes closest to  
forming a straight line.  
After printing the alignment  
page the display shows:  
ENTER (0-30) 15  
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Maintenance  
6 Press the number keys to enter the number of the straightest line.  
Example:  
1
5
• If you make a mistake, press  
and then repeat the entry.  
STOP  
START/  
MEMORY  
CLEAN NOZZLES  
7 Press  
.
8 Press  
to return to the date and time display.  
STOP  
Cleaning the print cartridge nozzles  
If print quality is still not satisfactory after aligning the print cartridge, follow  
these steps to clean the print cartridge nozzles.  
Display:  
FUNCTION  
1 Press  
once and  
twice.  
PRINT SET-UP  
CLEAN NOZZLES  
2 Press  
3 Press  
4 Press  
once and  
once.  
PRESS START KEY  
once.  
START/  
MEMORY  
.
• The machine prints a test pattern similar to the one shown in the following  
step.  
109  
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Maintenance  
5 Compare the diagonal line above the printed bars to the diagonal line  
below the printed bars.  
• Look for a break in the diagonal line above the bars. A break indicates  
clogged nozzles.  
Breaks in the  
diagonal line at  
the top of the  
page indicate  
clogged nozzles.  
Unbroken lines at the bottom of the page  
indicate that the nozzles were cleaned.  
6 If the bottom diagonal line still has breaks, repeat Steps 1 and 2 to run  
the nozzle test again. Run the test a third time if necessary.  
• If the print quality is satisfactory after running the nozzle test three times,  
the nozzles are clean.  
• If the print quality is still not satisfactory after running the test a third time,  
continue with Step 7.  
7 Open the operation panel and then the print compartment cover, and  
remove and reinstall the print cartridge (see page 17).  
8 Repeat the nozzle test. If the lines are still broken, wipe the nozzles as  
explained in the following section.  
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Maintenance  
Wiping the print nozzles and contacts  
If you have cleaned the print nozzles as explained in the previous section at  
least three times and print quality is still not satisfactory, try wiping the print  
nozzles and contacts.  
1 Open the operation panel and then the print compartment cover, and  
remove the print cartridge (see page 17).  
• CAUTION! DO NOT touch the gold contact area of the cartridge or the  
contact area of the cartridge carriage with your fingers.  
2 Dampen a clean cloth with water, and  
gently wipe the nozzles and the gold-  
colored area around the nozzles. Wipe  
in one direction only.  
• To dissolve dried ink, hold the damp  
cloth against the nozzles for about  
three seconds. Gently blot and wipe  
dry.  
• When finished, allow the gold-colored  
area to dry.  
3 Dampen another section of clean cloth  
with water, and gently wipe the  
contacts and the gold-colored area  
around the contacts.  
• To dissolve dried ink, hold the damp  
cloth against the contacts for about  
three seconds. Gently blot and wipe  
dry.  
• When finished, allow the gold-colored  
area to dry.  
4 Reinstall the print cartridge and repeat the nozzle test as explained in  
the previous section.  
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Maintenance  
Cleaning the cartridge holder  
A dirty print cartridge holder may cause smudges on your printed pages. To  
clean the print cartridge holder, open the operation panel and then the print  
compartment cover, and remove the print cartridge (see page 17). Wipe ➊ on  
the holder with a damp cloth.  
1
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9. Troubleshooting  
Problems and Solutions  
If you have any problems with your fax, first refer to the following  
troubleshooting guide. If you cannot solve the problem, call Sharp's Customer  
Assistance Center at 1-877-794-8675.  
Line error  
Problem  
Solution  
LINE ERROR appears in  
the display.  
A line error occurs when your fax machine cannot  
communicate correctly with the other fax machine.  
The error is usually due to a problem on the phone  
line.  
Try the transaction again. If the error persists, check  
the following:  
• Check the connection. The cord from the TEL.  
LINE jack to the wall jack should be no longer than  
six feet.  
• Make sure there are no modem devices sharing the  
same telephone line.  
• Check with the other party to make sure their fax  
machine is functioning properly.  
• Have your telephone line checked for line noise.  
• Try connecting the fax machine to a different  
telephone line.  
• If the problem still occurs, your fax machine may  
need service.  
113  
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Problems and Solutions  
Dialing and transmission problems  
Problem  
Solution  
No dial tone when you  
pick up the handset or  
press the SPEAKER key.  
• Make sure the handset cord is connected to the  
correct jack. See Connecting the handset on page 11.  
• Make sure that the telephone line is properly  
connected to both the TEL. LINE jack and the wall  
jack (see page 11).  
• Make sure that the telephone line is good.  
Dialing is not possible.  
• Make sure the power cord is properly plugged into a  
power outlet.  
• Make sure that the telephone line is properly  
connected to both the TEL. LINE jack and the wall  
jack (see page 24).  
• Make sure that the fax machine is set to the correct  
dialing mode for your telephone line. See Dial mode  
on page 24.  
The power is on, but no  
transmission takes place.  
• Make sure that the receiving machine has paper.  
• Make sure that the telephone line cord is plugged into  
the TEL. LINE jack, and not the TEL. SET jack.  
• If the receiving machine is in manual mode with no  
attendant, reception will not be possible.  
• Check the display for error messages.  
• Pick up the handset and check for a dial tone. Dial the  
receiving machine manually and make sure that it is  
responding (you should hear a fax tone).  
Nothing is printed at the  
receiving end.  
• Make sure that the document for transmission is  
placed face down in the feeder.  
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Problems and Solutions  
A distorted image is  
received at the other end.  
• Noise on the telephone line may cause distortion. Try  
sending the document again.  
• ECM mode (see page 71) will help prevent distortions  
due to line noise. Note that ECM mode must be  
turned on in the other machine as well.  
• Make a copy of the document on your fax machine. If  
the copy is also distorted, your fax machine may need  
service.  
Reception and copying problems  
Problem  
Solution  
The fax machine doesn't  
receive documents  
automatically.  
• Make sure that the reception mode is set to FAX. If  
you subscribe to a distinctive ring service, make sure  
that the Distinctive Ring function is set to the correct  
ring pattern. If you do not subscribe to a distinctive  
ring service, make sure that Distinctive Ring is set to  
OFF SETTING. (See Distinctive Ring on page 92.)  
The printing paper comes • Make sure that the document is loaded properly in the  
out blank when you try to  
receive a document.  
feeder of the transmitting machine. Make a copy or  
print a report to confirm the printing ability of your  
machine.  
Print quality is poor.  
• The print cartridge may need alignment or cleaning.  
See page 108.  
The received document is • Ask the other party to send higher contrast  
faint.  
documents. If the contrast is still too low, your fax  
machine may need service. Make a copy or print a  
report to check your machine’s printing ability.  
• The print cartridge may need replacement.  
115  
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Problems and Solutions  
Received images are  
distorted.  
• Noise on the telephone line may cause distortion.  
Have the other party try sending the document again.  
• ECM mode (see page 71) will help prevent distortions  
due to line noise. Note that ECM mode must be  
turned on in the other machine as well.  
• Make a copy or print a report on your fax machine. If  
the copy or report is also distorted, your fax machine  
may need service.  
The quality of copies is  
poor and/or dark vertical  
lines appear.  
• Any dirt or material on the scanning glass will cause  
spots to appear on copies and transmitted faxes.  
Clean the scanning glass as explained on page 105.  
The power is on, but no  
reception takes place.  
• Make sure that the telephone line cord is plugged into  
the TEL. LINE jack, and not the TEL. SET jack.  
General problems  
Problem  
Solution  
Nothing appears in the  
display.  
• Make sure the power cord is properly plugged into a  
power outlet.  
• Connect another electrical appliance to the outlet to  
see if it has power.  
The machine does not  
respond when you press  
any of its keys.  
• If a beep sound is not made when you press the keys,  
unplug the power cord and then plug it in again  
several seconds later.  
Automatic document  
feeding does not work for  
transmission or copying.  
• Check the size and weight of the document (see  
Transmittable Documents on page 54).  
116  
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Messages and Signals  
Messages and Signals  
Display messages  
Note: If you have turned on the Caller ID function, see page 88 for display  
messages related to Caller ID.  
ADD PAPER & /  
PRESS START KEY  
(alternating messages)  
Check the printing paper. If the tray is empty, add  
paper and then press the START/MEMORY key. If  
there is paper in the tray, make sure it is inserted  
correctly (take out the stack, align the edges evenly,  
and then reinsert it in the tray) and then press the  
START/MEMORY key.  
CHANGE CARTRIDGE  
CHECK CARTRIDGE  
This message appears after you install or replace the  
print cartridge (see page 19).  
The print cartridge is missing and must be installed,  
or is not installed correctly.  
COVER OPEN  
The print compartment cover is open. Close it.  
DOCUMENT JAMMED  
The original document is jammed. See the following  
section, Clearing Paper Jams. Document jams will  
occur if you load more than 20 pages at once or load  
documents that are too thick (see page 54). The  
document may also jam if the receiving machine  
doesn’t respond properly when you attempt to send a  
fax.  
FAX RX IN MEMORY  
A fax has been received in memory because the print  
cartridge needs replacement, you have run out of  
printing paper, or the paper is jammed. The fax will  
print out automatically when the problem is fixed.  
FUNCTION MODE  
INK NEAR EMPTY  
The FUNCTION key has been pressed.  
The cartridge is nearly empty (approximately one  
eighth of the ink remains).  
117  
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Messages and Signals  
LINE ERROR  
Transmission or reception was not successful. Press  
the STOP key to clear the message and then try  
again. If the error persists, see Line error on page  
113.  
LOW INK  
The cartridge is low on ink (approximately one  
quarter of the ink remains).  
MEMORY IS FULL  
If faxes have been received to memory because  
printing is not possible (an additional message will  
indicate the problem), resolve the problem so that  
printing can continue (see Substitute Reception to  
Memory on page 84).  
If you are attempting to transmit from memory, see If  
the memory becomes full on page 77.  
If you are copying, see If MEMORY IS FULL appears  
on page 86.  
MEMORY PRINTING  
NO # STORED  
OFF HOOK  
The fax is preparing to or printing out a document  
from memory.  
This appears if you attempt to search for an auto-dial  
number when none have been stored.  
This appears if you forgot to replace the handset after  
using it to dial and send a fax. Replace the handset or  
press the STOP key to clear the message.  
ON HOOK DIAL  
OUT OF INK  
The SPEAKER key has been pressed and the fax  
machine is waiting for you to dial.  
The cartridge is out of ink and must be replaced.  
Faxes will be received to memory.  
PAPER JAMMED  
PRINTER ERROR  
The printing paper is jammed. See page 121.  
A printer error has occurred. Open the printer  
compartment cover, make sure the print cartridge is  
installed correctly, and then close the cover.  
PRINTER ERROR/  
CHECK PAPER  
A paper jam may have occurred. Follow the  
procedure on page 121 to clear the jam.  
118  
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Messages and Signals  
READY TO SEND  
RECALLING  
A document has been loaded and the fax machine is  
waiting for you to begin faxing or copying.  
This appears if you attempt to send a fax by  
automatic dialing and the line is busy or the receiving  
fax machine does not answer. Your fax machine will  
automatically reattempt the call. (See Automatic  
redialing on page 70.)  
T.A.D. TRANSFER  
TOTAL MSGS:XX  
The answering system's transfer function has been  
turned on (see page 42).  
This indicates that you have received messages in  
the answering system. “XX” is the number of  
messages.  
TOTAL PAGE(S) 01  
Number of pages transmitted, received, or copied.  
Audible signals  
Continuous tone  
3 seconds  
Indicates the end of transmission,  
reception, or copying.  
Intermittent tone  
(3 beeps)  
5 seconds  
(1 second on, 1  
second off)  
Indicates incomplete transmission,  
reception, or copying.  
Rapid intermittent  
tone  
35 seconds  
(0.7 seconds on,  
0.3 seconds off)  
Indicates that the handset is off hook.  
119  
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Clearing Paper Jams  
Clearing Paper Jams  
Clearing a jammed document  
If the original document doesn’t feed properly during transmission or copying,  
START/  
MEMORY  
or DOCUMENT JAMMED appears in the display, first try pressing  
the document doesn't feed out, remove it as explained below.  
. If  
Important:  
Do not try to remove a jammed document without releasing it as explained  
below. This may damage the feeder mechanism.  
1 Slowly open the operation panel until it  
is half open.  
2 Flip up the green levers on each side of  
the white roller.  
3 Gently remove the document.  
• Be careful not to tear the document.  
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Clearing Paper Jams  
4 Flip down the green levers on each  
side of the white roller.  
5 Close the operation panel, pressing  
down on both sides to make sure it  
clicks into place.  
Clearing jammed printing paper  
1 Open the operation panel.  
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Clearing Paper Jams  
2 Open the print compartment cover.  
• Press as shown and pull the cover  
toward you.  
3 Gently pull the jammed paper out of the  
machine, making sure no torn pieces  
of paper remain in the print  
compartment or rollers.  
4 Close the print compartment cover.  
5 Close the operation panel, pressing  
down firmly on both front corners to  
make sure it clicks into place.  
122  
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Ordering Parts  
Ordering Parts  
To order parts, contact the parts distribution center located nearest  
you. When ordering a part, use the part order number shown below.  
Operation manual  
Setup Guide  
TINSE4404XHTZ  
TCADH3657XHZZ  
Handset cord  
QCNWG209BXGY  
QCNWG370BXHZZ  
DUNTK497CXHFW  
LPLTP2889XHVC/LPLTP2890XHVC  
PCOVA2115XHVD  
LPLTP3264XHSC  
Telephone line cord  
Handset  
Paper tray / tray extension  
Paper tray cover  
Document tray  
Document exit support  
PWIR-2082XHZZ  
Part distribution centers  
Tritronics, Inc.  
1306 Continental Drive  
Abingdon, MD 21009  
Tel: 1-800-638-3328  
Fax: 1-800-888-FAXD  
Tritronics, Inc.  
Tel:1-800-365-8030  
1015 NW 52nd Street  
Ft. Lauderdale, FL 33309  
Fax: 1-800-999-FAXD  
Fox International, Ltd.  
23600 Aurora Road  
Tel: 1-800-321-6993  
Fax: 1-800-445-7991  
Bedford Heights, OH 44146  
Andrews Electronics  
25158 Avenue Stanford  
Santa Clarita, CA 91355  
Tel: 1-800-274-4666  
Fax: 1-805-295-5126  
Sharp Accessories and  
Supply Center  
Tel: 1-800-642-2122  
2130 Townline Road  
Peoria, IL 61615  
123  
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FCC Regulatory Information  
FCC Regulatory Information  
This equipment complies with Part 68 of the FCC rules and the requirements adopted  
by the ACTA. On the rear of this equipment is a label that contains, among other  
information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this  
number must be provided to the telephone company.  
A plug and jack used to connect this equipment to the premises wiring and telephone  
network must comply with the applicable FCC Part 68 rules and requirements adopted  
by the ACTA. A compliant telephone cord and modular plug is provided with this  
product. It is designed to be connected to a compatible modular jack that is also  
compliant. See installation instructions for details. This equipment connects to the  
telephone network through a standard USOC RJ-11C network interface jack.  
The REN is used to determine the number of devices that may be connected to a  
telephone line. Excessive RENs on a telephone line may result in the devices not  
ringing in response to an incoming call. In most but not all areas, the sum of RENs  
should not exceed five (5.0). To be certain of the number of devices that may be  
connected to a line, as determined by the total RENs, contact the local telephone  
company. For products approved after July 23, 2001, the REN for this product is part of  
the product identifier that has the format US:AAAEQ##TXXXX. The digits represented  
by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier  
products, the REN is separately shown on the label.  
If this equipment causes harm to the telephone network, the telephone company will  
notify you in advance that temporary discontinuance of service may be required. But if  
advance notice isn't practical, the telephone company will notify the customer as soon  
as possible. Also, you will be advised of your right to file a complaint with the FCC if you  
believe it is necessary.  
The telephone company may make changes in its facilities, equipment, operations or  
procedures that could affect the operation of the equipment. If this happens the  
telephone company will provide advance notice in order for you to make necessary  
modifications to maintain uninterrupted service.  
If trouble is experienced with this equipment, or for repair or warranty information,  
please contact Sharp’s Customer Assistance Center. The number is 1-877-794-8675. If  
the equipment is causing harm to the telephone network, the telephone company may  
request that you disconnect the equipment until the problem is resolved.  
This equipment may not be used on coin service provided by the telephone company.  
Connection to party line service is subject to state tariffs. Contact the state public utility  
commission, public service commission or corporation commission for information.  
If your home has specially wired alarm equipment connected to the telephone line,  
ensure the installation of this equipment ID does not disable your alarm equipment. If  
you have questions about what will disable alarm equipment, consult your telephone  
company or a qualified installer.  
This equipment is hearing-aid compatible.  
When programming and/or making test calls to emergency numbers:  
♦ Remain on the line and briefly explain to the dispatcher the reason for the call.  
♦ Perform such activities in the off-peak hours, such as early morning or late evening.  
124  
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S H A R P  
Revised date:  
.
Issued date :Sep.19.2002  
MATERIAL SAFETY DATA SHEET (1/3)  
MSDS No. B-1028  
Section 1. Product Identification  
Product Code : Ink-Cartridge (Mono) UX-C70B  
Section 2. Supplier’s Name and Address  
Sharp Corporation  
22-22 Nagaike-cho, Abeno-ku, Osaka, Japan  
Local suppliers are listed below. Please contact the nearest supplier for additional information.  
(Country)  
U.S.A.  
(Name and Telephone Number)  
Sharp Electronics Corporation  
Telephone number for information: 1-800-237-4277  
Emergency telephone number :  
1-800-255-3924  
Canada  
Sharp Electronics of Canada Ltd.  
Telephone number for information : 905-890-2100  
Emergency telephone number :  
1-800-424-9300  
Section 3. Composition / Information for Ingredients  
Ingredients  
Cas No.  
Proportion  
OSHA PEL  
ACGIH TLV  
(% by Weight)  
3
3
1333-86-4  
(2)  
1-6  
0.1-2  
10-20  
1-10  
0.1-5  
>55  
3.5 mg/m (1)  
3.5 mg/m (1)  
Carbon Black  
(3)  
(3)  
(3)  
(3)  
(3)  
(3)  
(3)  
(3)  
(3)  
(3)  
Acrylic Terpolymer  
Water Soluble Organic Solvents  
Hydroxylated Alkane  
Acrylic Resin  
(2)  
(2)(4)  
(2)  
7732-18-5  
Water  
Notes:  
(1) Total dust (measured carbon black)  
(2) Trade secret of patented molecule.  
(3) Specific workplace exposure limits have not been established.  
(4) New Jersey Trade Secret Registration Number (NJTSRN) 80100451-5004  
Section 4. Hazardous Identification  
The following information is based on testing of the ink and on the characteristics of component chemicals:  
Primary Routes of Entry:  
Ink stains on skin or mucus membranes (mouth, eyes & nose) may cause  
discomfort.  
Medical Conditions  
Aggravated by Exposure: None known at intended levels of use.  
POTENTIAL HEALTH EFFECTS:  
Inhalation:  
Short Term Exposure -- If ink mist is inhaled, respiratory tract irritation may occur.  
Long Term Exposure -- No adverse chronic effects expected.  
Short Term Exposure -- Ink may be slightly irritating to the skin.  
Long Term Exposure -- No adverse chronic effects expected. Not a dermal sensitizer.  
Short Term Exposure -- Not an eye irritant.  
Long Term Exposure -- No adverse chronic effects expected.  
Short Term Exposure -- Low oral toxicity.  
Skin Contact:  
Eye Contact:  
Ingestion:  
Long Term Exposure -- No adverse chronic effects known or expected, but based on  
component characteristics, gastrointestinal effects, liver and kidney toxicity, and  
CNS effects are possible if large quantities of ink are repeatedly ingested.  
125  
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S H A R P  
Revised date:  
.
Issued date :Sep.19.2002  
MATERIAL SAFETY DATA SHEET (2/3)  
MSDS No. B-1028  
Section 5. First Aid Measures  
Inhalation:  
Ingestion:  
Remove to fresh air. Seek medical attention if breathing becomes difficult.  
Immediately rinse mouth out with plenty of water. If within 30 minutes after ingestion, give  
victim a small glass of water or milk (NEVER give anything by mouth to an unconscious  
person). Contact physician or poison center. Do not induce vomiting unless instructed to  
do so by a physician or poison center.  
Skin Contact:  
Eye Contact:  
Remove contaminated clothing. Flush affected area with water. Seek medical attention  
if irritation develops and persists.  
Flush immediately with plenty of water. Remove contact lenses and continue flushing for at least  
15 minutes. Seek medical attention if irritation develops and persists.  
Section 6. Fire Fighting Measures  
Flash Point:  
Not applicable  
Flammability Limits(%): Not applicable  
Extinguishing Media: Water, foam, carbon, dioxide or dry chemical.  
Fire fighting:  
Fire may produce small amounts of hazardous decomposition products such as  
carbon dioxide, carbon monoxide, and unidentified organics. NIOSH approved  
self-contained breathing apparatus may be required if a large volume of ink is  
involved.  
Fire and Explosion Hazard: No unusual fire or explosion hazards are known for this product.  
Hazardous Combustion Products: Oxides of carbon, organic acids, low molecular weight organics.  
Section 7. Accidental Release Measures  
Occupational Spill:  
Absorb small ink spills with cloth or paper towels or other suitable material.  
Place in a container for disposal. For large spills, dike around spill with absorbent  
material.  
Transfer contaminated diking material to separate, suitable containers for recovery  
or disposal.  
Ventilate area and wash spill site after material pickup is complete.  
Unless specifically permitted, keep waste out of sewers, watershed and waterways.  
Section 8. Handling and Storage  
STORE IN COOL, DRY PLACE  
Section 9. Exposure Control/Personal Protection  
Ventilation:  
Mechanical room ventilation  
Eye Protection:  
None needed for intended use in printer.  
Protective Clothing: None needed for intended use in printer.  
Gloves: None needed for intended use in printer.  
Section 10. Physical Chemical Characteristics  
°
Description:  
Black liquid with faint odor.  
Freezing Point:  
pH:  
Approx. -12 to -150 C  
7.0-8.5  
Pressurized:  
No  
Water Solubility:  
Evaporation Rate  
(Butylacetate=1):  
Fully Miscible  
Percent Volatile:  
Specific Gravity:  
Vapor Density (Air=1): Approx. 1.6  
Approx. 18.7  
Approx. 1.0 mg/I  
Approx. 3.5  
Section 11. Stability and Reactivity  
Stability:  
Incompatibilities:  
None known.  
None known.  
Thermal decomposition products:  
Hazardous polymerization:  
Oxides of carbon, acid gases, low molecular weight organics.  
This product will not polymerize.  
126  
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S H A R P  
Revised date:  
.
Issued date :Sep.19.2002  
MATERIAL SAFETY DATA SHEET (3/3)  
MSDS No. B-1028  
Section 12. Toxicological Information  
Acute Toxicity:  
Not expected to be acutely toxic; LD50 (oral, rat) expected to be >2000 mg/kg.  
Chronic Toxicity: Not expected to be chronically toxic based on component information, volume,  
concentration, and intended use.  
Pure carbon black, a minor component of this ink, has been listed by LARC as group 2B  
(possible carcinogen).  
This classification is based on rat “lung particulate overload” studies performed with  
airborne particulate carbon black.Ink is not listed by LARC, NTP, or OSHA.  
Carcinogenicity:  
OSHA Regulated(USA): Not listed  
In 1996 the LARC reevaluated carbon black as a Group 2B carcinogen (possible human  
carcinogen). This evaluation is given to Carbon Black for which there is inadequate  
human evidence, but sufficient animal evidence. The latter is based upon the  
development of lung tumors in rats receiving chronic inhalation exposures to free  
carbon black at levels that induce particle overload of the lung.  
Studies performed in animal models other than rats have not demonstrated an  
association between carbon black and lung tumors.  
Section 13. Ecological Information  
No data available.  
Section 14. Disposal Consideration  
This product is not a listed or hazardous waste in accordance with Federal Regulation 40 CFR Part 261. If  
discarded, this product would not be a hazardous waste either by listing or by characteristic. However, it is the  
responsibility of the product user to determine at the time of disposal whether a material has been  
contaminated and should be classified as a hazardous waste.  
In accordance with RCRA 40 CFR Section 264.314 and 265.314, the placement of any liquid in landfills is  
prohibited.  
Disposal is subject to local, state and federal regulations.  
Section 15. Transport Information  
DOT PROPER SHIPPING NAME: Not regulated as hazardous material.  
Section 16. Regulatory Information  
All ingredients are registered under the Toxic Substances Control Act (TSCA) or underpolymer exemption.  
All ingredients are exempt, registered or considered registered (polymers) under the European Inventory of  
Existing Commercial Chemical Substances(EINECS/ELINCS).  
Preparation not classified as dangerous (EU Directive 67/548/EEC;1999/45/EC).  
All ingredients are listed on or are considered polymers under the Canadian Domestic Substances List  
(DSL) or Non Domestic Substances List (NDSL).  
Note of the product ingredients are listed as Emergency Planning and Community Right-to-Know Act  
(EPCRA)-Section 302: Extremely Hazardous Substances (EHS).  
None of the product components are present above the minimum quantities of listed chemicals in EPCRA  
Section 313 Supplier Notification.  
This product contains no known materials at levels which the State California has found to cause cancer, birth  
defects or other reproductive harm - California Proposition 65.  
Section 17. Other Information  
Restrictions: This information relates only to the specific material designated as supplied by the manufacturer. This  
information is supplied to us by the manufacturer and Sharp offers no warranties as to its accuracy and  
accepts no responsibilities for any typographical errors which may appear on these sheets. It is the  
responsibility of the user to determine the suitability of this product for each particular use.  
Literature Reference:  
LARC(1996): LARC monographs on the Evaluation of the Carcinogenic Risk of Chemicals to Humans, Vol.65,  
Printing Process and Printing Inks, Carbon Black and Some Nitro Compounds, Lyon, pp.149-261 H.Muhle,  
B.Bellmann, O.Creutzenberg, C.Dasenbrock, H.Ernst, R.Kilpper, J.C.MacKenzie, P.Morrow, U.Mohr,  
S.Takenaka, and R.Mermelstein(1991) Pulmonary Response to Toner upon Chronic Inhalation Exposure in  
Rats.  
Fundamental and Applied Toxicology 17, pp.280-299  
127  
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Quick Reference Guide  
Sending Faxes  
Receiving Faxes  
Place your document  
(up to 20 pages) face  
down in the document  
feeder.  
RESOLUTION/  
Press  
until the arrow in the  
RECEPTION MODE  
display points to the desired reception  
TEL FAX  
mode.  
JAN-03 10:30  
TAD  
TEL FAX  
RESOLUTION/  
RECEPTION MODE  
JAN-03 10:30  
Normal Dialing  
TAD  
TEL FAX  
JAN-03 10:30  
TAD  
SPEAKER  
1. Lift the handset or press  
2. Dial the fax number.  
.
FAX mode: The fax machine automatically  
answers and receives faxes.  
3. Wait for the reception tone (if a person  
answers, ask them to press their Start  
key).  
TEL mode: Answer all calls (even faxes)  
by picking up the handset. To begin fax  
START/  
MEMORY  
reception, press  
.
START/  
MEMORY  
4. Press  
.
TAD mode: Select this mode when you go  
out to receive both voice messages and  
faxes.  
Rapid Key Dialing  
Press the appropriate Rapid Key.  
Transmission will begin automatically.  
Storing Auto Dial Numbers  
Speed Dialing  
FUNCTION  
SPEED DIAL  
1. Press  
once and  
once.  
1. Press  
.
2. Enter the 2-digit Speed Dial number.  
2. Enter a 2-digit Speed Dial number (01 to  
99; 01 to 18 for Rapid Key Dialing).  
START/  
MEMORY  
3. Press  
.
START/  
MEMORY  
3. Enter the fax number and press  
.
4. Enter a name by pressing number keys.  
(To enter two letters in succession that  
Recording an OGM  
REC/MEMO  
require the same key, press  
entering the first letter.)  
after  
1. Press  
,
, and  
.
G =  
N =  
U =  
V =  
SPACE =  
START/  
A =  
H =  
O =  
P =  
Q =  
R =  
S =  
T =  
MEMORY  
2. Lift the handset, press  
speak into the handset.  
, and  
B =  
C =  
D =  
W =  
X =  
Y =  
Z =  
I
=
J =  
K =  
L =  
E =  
F =  
M =  
3. When finished, press  
.
STOP  
START/  
MEMORY  
5. Press  
and then  
.
STOP  
128  
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Guía de referencia rápida  
Transmisión de documentos  
Recepción de documentos  
RESOLUTION/  
Coloque el documento  
(hasta 20 páginas)  
mirando hacia abajo  
en el alimentador.  
Pulse  
hasta que la flecha  
RECEPTION MODE  
del display señale el modo de recepción  
TEL FAX  
deseado.  
JAN-03 10:30  
TAD  
TEL FAX  
RESOLUTION/  
RECEPTION MODE  
JAN-03 10:30  
TAD  
Marcación normal  
TEL FAX  
JAN-03 10:30  
TAD  
SPEAKER  
Modo FAX: El aparato de telefax  
contestará y recibirá documentos  
automáticamente.  
1. Levante el auricular o pulse  
.
2. Marque el número de telefax.  
3. Espere a escuchar el tono de recepción  
(si alguien contesta el teléfono, pídale  
que pulse su tecla Inicio).  
Modo TEL: Contesta todas las llamadas  
(incluso las de telefax) levantando el  
auricular. Para que comience la  
recepción del documento, pulse  
START/  
START/  
MEMORY  
4. Pulse  
.
MEMORY  
.
Modo TAD: Seleccione este modo cuando  
salga para recibir tanto mensajes hablados  
como telefax.  
Marcación por tecla rápida  
Pulse la Tecla rápida apropiada.  
La transmisión comenzará  
automáticamente.  
Programación de números de  
marcación automática  
Marcación abreviada  
FUNCTION  
1. Pulse  
una vez y  
una vez.  
SPEED DIAL  
1. Pulse  
.
2. Introduzca un número de 2 dígitos de  
Marcación abreviada (01 a 99; 01 a 18  
para una Marcación por tecla rápida).  
2. Introduzca el número de 2 dígitos de  
marcación abreviada.  
START/  
MEMORY  
3. Introduzca el  
número de telefax y pulse  
START/  
MEMORY  
3. Pulse  
.
.
4. Introduzca un nombre pulsando las  
teclas numéricas. (Para introducir dos  
letras sucesivas que requieran la  
Grabacion de un mensaje de  
bienvenida  
1. Oprima la tecla REC/MEMO , tecla de flecha  
misma tecla, pulse  
después de  
, y  
.
introducir la primera letra).  
G =  
N =  
U =  
V =  
SPACE =  
A =  
H =  
O =  
P =  
Q =  
R =  
S =  
T =  
2. Levante el auricular, oprima la tecla  
B =  
C =  
D =  
W =  
X =  
Y =  
Z =  
I
=
START/  
J =  
K =  
L =  
MEMORY  
y hable en el microteléfono.  
E =  
F =  
M =  
3. Oprima la tecla  
finalizado.  
cuando haya  
STOP  
START/  
MEMORY  
5. Pulse  
y, a continuación,  
.
STOP  
129  
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Index  
A
E
Activity Report, 100  
Activity Report, Auto Print Out, 104  
Anti Junk Fax, 94  
ECM (Error Correction Mode), 71  
Extension telephone  
Connecting, 25  
Audible signals, 119  
Auto-dial numbers  
Searching for, 68  
Using, 80  
F
Storing, 62  
Fax mode on TAD failure, 39  
FAX reception mode, 30, 78  
Fax Signal Receive, 81  
B
Batch page numbering, 72  
Broadcasting, 73-74  
Fine resolution priority, 59  
G
C
Group Keys, 75  
Group List, 101  
Caller ID, 87-91  
Caller ID List, 101  
Contrast, 57  
H
Copies, 85  
Copy cut-off setting, 86  
CPC Detection, 41  
Halftone setting, 57  
Handset, 11  
Handset receiver volume, 32  
Hold, 81  
Housing, cleaning, 107  
D
Date, setting, 28-29  
Daylight Saving Time, 29  
Dial mode, 24  
I
Ink save mode, 23  
Dialing  
Direct Keypad, 69  
Normal, 60  
Rapid Key, 66  
J
Jams, clearing, 120-122  
Searching, 68  
Speed, 67  
L
Direct Keypad Dialing, 69  
Display messages, 88, 117  
Distinctive ring, 92  
Document feeder, 55  
Document guides, 55  
Document restrictions, 55  
Document sizes, 54  
Document, maximum scanning size, 54  
Letters, entering, 27, 63  
Line error, 113  
Loading paper, 14  
Loading the document, 55  
M
Memory transmission, 77  
Memory, substitute reception to, 84  
130  
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Index  
Message List, 101  
Messages  
R
Rapid Key Dialing, 66  
Reception mode  
Erasing, 37  
Listening to, 36  
Listening to remotely, 49  
Setting allowed time, 38  
FAX mode, 30, 78  
TAD mode, 30, 34  
TEL mode, 30, 79  
Reception Ratio setting, 83  
Redialing, 70  
Remote code number, 47  
Remote operations, 47  
Removing original document, 56  
Resolution, 57  
N
Normal dialing, 60  
Number of rings in FAX reception mode,  
78  
Number of rings in TAD mode, 35  
Ringer volume, 32  
Roller, rotating for cleaning, 107  
O
OGM only mode, 40  
Ordering parts, 123  
Outgoing message, 33  
Override Ringing, 45  
S
Scanning glass, cleaning, 105  
Sender’s name and number, entering,  
26-27  
Setup List, 101  
Speaker volume, 31  
Speed Dialing, 67  
P
Page numbering, batch, 72  
Paper jams, clearing, 120-122  
Paper size setting, 22  
Paper trays, 12  
T
Paper, loading, 14  
Polling, 95-98  
Power cord, 16  
TAD reception mode, 30, 34  
TEL reception mode, 30, 79  
TEL. LINE jack, 24  
Print cartridge  
TEL. SET jack, 25  
Aligning, 108-109  
Cleaning nozzles, 109  
Installing, 17-21  
Tel/Fax Remote Number, 82  
Telephone line cord, 24  
Telephone Number List, 101  
Time, setting, 28-29  
Toll Saver function, 35, 48  
Transaction Report, 102  
Setting print condition, 103  
Transfer Function, 42  
Wiping nozzles, 111  
Print cartridge holder, wiping, 112  
Priority Call, 90  
131  
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132  
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LIMITED WARRANTY  
SHARP ELECTRONICS CORPORATION warrants to the first end user purchaser that this Sharp  
brand product (the "Product"), when shipped in its original container, will be free from defective  
workmanship and materials, and agrees that it will, at its option, either repair the defect or replace  
the defective Product or part thereof with a new or remanufactured equivalent at no charge to the  
purchaser for parts or labor for the period(s) set forth below.  
This warranty does not apply to any appearance items of the Product nor to the additional excluded  
item(s) set forth below nor to any product the exterior of which has been damaged or defaced,  
which has been subjected to misuse, abnormal service or handling, or which has been altered or  
modified in design or construction.  
In order to enforce the rights under this limited warranty, the purchaser should follow the steps set  
forth below and provided proof of purchase to the servicer.  
To the extent permitted by applicable state law, the warranties set forth herein are in lieu of, and  
exclusive of, all other warranties, express or implied. Specifically, ALL OTHER WARRANTIES  
OTHER THAN THOSE SET FORTH ABOVE ARE EXCLUDED. ALL EXPRESS AND IMPLIED  
WARRANTIES INCLUDING THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR USE,  
AND FITNESS FOR A PARTICULAR PURPOSE ARE SPECIFICALLY EXCLUDED. If, under appli-  
cable state law, implied warranties may not validly be disclaimed or excluded, the duration of such  
implied warranties is limited to the period(s) from the date of purchase set forth below.  
Neither the sales personnel of the seller nor any other person is authorized to make any warranties  
other than those described above, or to extend the duration of any warranties beyond the time  
period described above on behalf of Sharp.  
The warranties described herein shall be the sole and exclusive warranties granted by Sharp and  
shall be the sole and exclusive remedy available to the purchaser. Correction of defects, in the  
manner and for the period of time described herein, shall constitute complete fulfillment of all  
liabilities and responsibilities of Sharp to the purchaser with respect to the Product, and shall  
constitute full satisfaction of all claims, whether based on contact, negligence, strict liability or  
otherwise. In no event shall Sharp be liable, or in any way responsible, for any damages or defects  
in the Product which were caused by repairs or attempted repairs performed by anyone other than  
an authorized servicer. Nor shall Sharp be liable or in any way responsible for any incidental or  
consequential economic or property damage. Some states do not allow limits on warranties or on  
remedies for breach in certain transactions; in such state the limits herein may not apply.  
Your Product:  
Personal Facsimile  
Warranty Period for this Product:  
Additional items excluded  
from warranty coverage:  
Where to obtain service:  
Ninety (90) days parts and labor from date of purchase.  
Any consumable items such as paper supplied with the  
Product.  
At a Sharp Authorized Servicer located in the United States.  
To find out the location of the nearest Sharp Authorized Servicer,  
call Sharp toll free at 1-800-BE-SHARP.  
What to do to obtain service:  
Ship (prepaid) or carry in your Product to a Sharp Authorized Servicer.  
Be sure to have proof of purchase available. If you ship or mail the  
Product, be sure it is packaged carefully.  
For product information or customer assistance, please visit http://www.sharpusa.com on the  
World Wide Web or call 1-800-BE SHARP.  
SHARP ELECTRONICS CORPORATION  
Sharp Plaza,  
Mahwah, New Jersey 07430-1163  
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SHARP ELECTRONICS CORPORATION  
Sharp Plaza, Mahwah, New Jersey 07430-1163  
SHARP CORPORATION  
FOR YOUR RECORDS  
Please record the model number and serial number below, for easy  
reference, in case of loss or theft. These numbers are located on the  
rear side of the unit.Space is also provided for other relevant  
information.  
Model Number  
Serial Number  
UX-A1000  
Date of Purchase  
Place of Purchase  
PRINTED IN THAILAND  
(TINSE4404XHTZ)  
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