Konica Minolta All in One Printer 160f User Manual
160f  
User Manual  
7
8
9
4
5
6
1
2
3
0
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Contents  
1
Introduction  
1.1  
Safety information ............................................................................ 1-3  
Warning and precaution symbols .................................................. 1-4  
Meaning of symbols ....................................................................... 1-4  
Disassemble and modification ....................................................... 1-5  
Power cord ..................................................................................... 1-6  
Power source ................................................................................. 1-7  
Power plug ..................................................................................... 1-8  
Grounding ...................................................................................... 1-9  
Installation .................................................................................... 1-10  
Ventilation .................................................................................... 1-11  
Actions in response to troubles ................................................... 1-12  
Consumables ............................................................................... 1-13  
When moving the machine .......................................................... 1-14  
Before successive holidays .......................................................... 1-14  
1.2  
Regulation notices .......................................................................... 1-15  
CE Marking (Declaration of conformity) ....................................... 1-15  
For U.S.A. Users  
FCC Part 15-Radio frequency devices ........................................ 1-15  
For Canada Users  
Interference-Causing Equipment Standard (ICES-003 Issue 3) ... 1-17  
For users in countries subject to class B regulations .................. 1-17  
For users in countries not subject to class B regulations ............ 1-17  
Laser safety .................................................................................. 1-17  
Internal laser radiation .................................................................. 1-18  
CDRH regulation .......................................................................... 1-19  
For European users ...................................................................... 1-19  
For Denmark users ....................................................................... 1-20  
For Finland, Sweden users .......................................................... 1-20  
For Norway users ......................................................................... 1-21  
Laser safety label ......................................................................... 1-22  
Ozone release .............................................................................. 1-23  
Acoustic noise .............................................................................. 1-23  
1.3  
1.4  
Energy Star® ................................................................................... 1-24  
Energy Star® partner ................................................................... 1-24  
What is an Energy Star® product? .............................................. 1-24  
Trademarks and registered trademarks ....................................... 1-24  
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1.5  
1.6  
Explanation of manual conventions ...............................................1-25  
Safety advices ...............................................................................1-25  
Sequence of action .......................................................................1-25  
Tips ...............................................................................................1-26  
Special text markings ...................................................................1-26  
Explanation of basic concepts and symbols ................................1-27  
Paper feeding ................................................................................1-27  
Width and length ...........................................................................1-28  
2
Precaution  
2.1  
Installation precautions ....................................................................2-3  
Installation site ................................................................................2-3  
Power source ..................................................................................2-3  
Space requirements ........................................................................2-4  
2.2  
Operation precautions ......................................................................2-5  
Operating environment ...................................................................2-5  
Proper use ......................................................................................2-5  
Transporting the machine ...............................................................2-6  
Care of machine supplies ...............................................................2-6  
2.3  
Legal restrictions on copying ...........................................................2-7  
3
Before making copies or faxing  
3.1  
3.2  
3.3  
Available features ..............................................................................3-3  
Components and their functions .....................................................3-4  
Parts names and their functions ......................................................3-5  
Main unit .........................................................................................3-5  
Automatic document feeder ...........................................................3-7  
Inside the machine ..........................................................................3-8  
Adjusting the angle of the copy tray ...............................................3-9  
Options .........................................................................................3-10  
3.4  
Control panel ...................................................................................3-12  
Names of control panel parts and their functions .........................3-12  
Display indications – in copy mode ..............................................3-15  
Display indications – in fax mode .................................................3-16  
Symbol list ....................................................................................3-17  
3.5  
3.6  
Turning the machine on/off ............................................................3-18  
Turning the machine on ................................................................3-18  
Turning the machine off ................................................................3-19  
Initial mode .......................................................................................3-20  
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3.7  
Useful functions .............................................................................. 3-21  
Panel resetting ............................................................................. 3-21  
Auto panel reset ........................................................................... 3-21  
Energy save mode ....................................................................... 3-22  
Auto print start ............................................................................. 3-22  
Auto tray switching ...................................................................... 3-22  
3.8  
3.9  
Entering Text ................................................................................... 3-23  
Key operation ............................................................................... 3-23  
List of characters ......................................................................... 3-23  
Charging Input Mode ................................................................... 3-23  
Inputting Example ........................................................................ 3-24  
Copy paper ...................................................................................... 3-26  
Paper specifications ..................................................................... 3-26  
Precautions for loading paper ...................................................... 3-27  
Unsuitable paper .......................................................................... 3-27  
Loading paper .............................................................................. 3-28  
Loading paper into tray 1 ............................................................. 3-30  
Loading paper into the bypass tray ............................................. 3-31  
Loading paper into tray 2 (option) ................................................ 3-32  
3.10 Loading originals ............................................................................ 3-33  
Two ways of loading the original ................................................. 3-33  
Specific types of originals ............................................................ 3-33  
Loading originals in the automatic document feeder .................. 3-33  
Precautions for loading paper into the  
automatic document feeder ......................................................... 3-33  
Loading originals into the automatic document feeder ............... 3-34  
Placing the original on the original glass ..................................... 3-35  
Positioning a sheet original .......................................................... 3-36  
Positioning highly transparent originals ....................................... 3-37  
Positioning books ........................................................................ 3-38  
3.11 Checking the machine status ........................................................ 3-40  
3.11.1  
3.11.2  
3.11.3  
TOTAL PAGE ............................................................................... 3-41  
Checking a TOTAL PAGE count .................................................. 3-41  
TX/RX RESULT ............................................................................ 3-42  
Checking the TX/RX RESULT ...................................................... 3-42  
PRINT REPORT ............................................................................ 3-43  
Printing a PRINT REPORT ........................................................... 3-43  
TX Result report ........................................................................... 3-44  
RX Result report ........................................................................... 3-44  
Activity report ............................................................................... 3-45  
Memory data list .......................................................................... 3-45  
Memory image print ..................................................................... 3-45  
One-touch list ............................................................................... 3-46  
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Speed dial list ...............................................................................3-46  
Key setting list ...............................................................................3-46  
Machine status ..............................................................................3-46  
Configuration page .......................................................................3-46  
3.12 Print area ..........................................................................................3-47  
4
Making copies  
4.1  
Basic copies .......................................................................................4-3  
Making a basic copy .......................................................................4-3  
4.2  
Paper selection ..................................................................................4-5  
Selecting the paper tray manually ..................................................4-5  
Specifying the size and type of manually fed paper .......................4-6  
4.3  
4.4  
4.5  
4.6  
Zoom ratio ........................................................................................4-10  
Zoom ratio settings .......................................................................4-10  
Specifying the zoom ratio .............................................................4-11  
Image Density ..................................................................................4-12  
Image density setting ....................................................................4-12  
Specifiying the image density .......................................................4-13  
2in1 copies .......................................................................................4-14  
2in1 copy function ........................................................................4-14  
Specifying settings for 2in1 copies ...............................................4-14  
Finishing copies ...............................................................................4-15  
Finishing modes ............................................................................4-15  
Specifying sorting .........................................................................4-16  
5
Faxing  
5.1  
Dialing .................................................................................................5-3  
Using direct dialing to communicate with overseas destinations ..5-3  
To fax by entering the fax number directly using the 10-key pad ..5-3  
To fax using one-touch dialing .......................................................5-5  
To fax using speed dialing ..............................................................5-6  
To fax using group dialing ..............................................................5-7  
To fax using chain dialing ...............................................................5-8  
To fax using program dialing ..........................................................5-9  
To fax using the phone book ........................................................5-10  
To search the phone book ............................................................5-11  
To redial the last recipient called ..................................................5-13  
5.2  
Transmission settings .....................................................................5-14  
Adjusting the fax resolution ..........................................................5-14  
To specify the resolution ...............................................................5-14  
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5.3  
5.4  
Basic Faxing .................................................................................... 5-15  
To fax using the automatic document feeder .............................. 5-15  
To fax documents positioned on the original glass ..................... 5-17  
If the memory becomes full while scanning fax documents ........ 5-18  
Checking transmission results ...................................................... 5-19  
To check the transmission result ................................................. 5-19  
6
Fax transmission/Reception methods  
6.1  
Transmission methods ..................................................................... 6-3  
6.1.1  
Memory transmission ..................................................................... 6-3  
To specify memory TX ................................................................... 6-3  
6.1.2  
6.1.3  
Direct transmission ........................................................................ 6-5  
Manual transmission ...................................................................... 6-6  
To send a fax manually .................................................................. 6-6  
6.1.4  
6.1.5  
6.1.6  
6.1.7  
6.1.8  
6.1.9  
Batch transmission ........................................................................ 6-8  
To fax using batch transmission .................................................... 6-8  
Broadcast transmission ................................................................. 6-9  
To fax using broadcast transmission ............................................. 6-9  
Timer transmission ....................................................................... 6-12  
To fax using timer transmission ................................................... 6-12  
Mailbox transmission ................................................................... 6-14  
To fax using mailbox transmission ............................................... 6-14  
Relay initiation transmission ........................................................ 6-16  
To fax using relay initiation transmission ..................................... 6-16  
Polling Transmission .................................................................... 6-18  
To set up polling transmission ..................................................... 6-18  
To delete a document from the polling transmission setup ......... 6-19  
6.1.10  
Canceling (Deleting) a Document Queued in the Memory for  
Transmission ................................................................................ 6-21  
To cancel a queued document .................................................... 6-21  
6.2  
Reception methods ........................................................................ 6-23  
6.2.1  
Manual reception ......................................................................... 6-23  
To receive a fax manually ............................................................ 6-23  
6.2.2  
6.2.3  
Memory reception ........................................................................ 6-23  
Mailbox reception ........................................................................ 6-24  
To retrieve a document from a mailbox ....................................... 6-24  
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6.2.4  
Polling Reception ..........................................................................6-25  
To receive a fax using polling reception .......................................6-25  
6.3  
Using F codes ..................................................................................6-27  
6.3.1  
Using Mailboxes ...........................................................................6-28  
Specifying mailboxes ....................................................................6-28  
F code mailbox transmission/reception ........................................6-28  
6.3.2  
Specifying F codes .......................................................................6-29  
When sending faxes .....................................................................6-29  
Programming F codes ..................................................................6-29  
7
Using the utility mode  
7.1  
Machine settings ...............................................................................7-4  
Selecting the MACHINE SETTING menu ........................................7-6  
Specifying AUTO PANEL RESET ....................................................7-7  
Specifying ENERGY SAVE MODE ..................................................7-8  
Specifying DENSITY (ADF) .............................................................7-8  
Specifying DENSITY (BOOK) ..........................................................7-9  
Specifying PRINT DENSITY ............................................................7-9  
Specifying LCD CONTRAST .........................................................7-10  
Specifying LANGUAGE .................................................................7-10  
Specifying LAMP OFF TIME .........................................................7-11  
Specifying BUZZER VOLUME ......................................................7-11  
Specifying INITIAL MODE .............................................................7-12  
7.2  
Paper source settings .....................................................................7-13  
Selecting the PAPER SOURCE SETUP menu ..............................7-13  
Specifying TRAY1 PAPER ............................................................7-14  
Specifying TRAY SETTING ...........................................................7-16  
7.3  
7.4  
User management settings ............................................................7-17  
Selecting the USER MANAGEMENT menu ..................................7-17  
Admin. management settings ........................................................7-18  
Selecting the ADMIN. MANAGEMENT menu ...............................7-19  
Specifying REMOTE MONITOR ....................................................7-20  
7.5  
Copy settings ...................................................................................7-21  
Selecting the COPY SETTING menu ............................................7-22  
Specifying PAPER PRIORITY .......................................................7-22  
Specifying DENSITY PRIORITY ....................................................7-23  
Specifying DENSITY LEVEL (A) ....................................................7-23  
Specifying DENSITY LEVEL (M) ....................................................7-24  
Specifying OUTPUT PRIORITY .....................................................7-24  
Specifying RESOLUTION ..............................................................7-25  
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7.6  
Fax registration settings ................................................................ 7-26  
Selecting the FAX REGISTRATION menu .................................... 7-27  
Specifiying ONE-TOUCH DIAL .................................................... 7-28  
To program a one-touch dial key ................................................. 7-28  
To change/delete a programmed one-touch dial key .................. 7-30  
Specifying SPEED DIAL ............................................................... 7-32  
To program a speed dial number ................................................. 7-32  
To change/delete a programmed speed dial number .................. 7-34  
Specifying GROUP DIAL .............................................................. 7-36  
To program a group of fax numbers ............................................ 7-36  
To change/delete a programmed group of fax numbers ............. 7-38  
Specifying PROGRAM DIAL ........................................................ 7-40  
To set program dialing ................................................................. 7-40  
To change/delete a programmed broadcast transmission .......... 7-42  
To change/delete a programmed timer transmission .................. 7-43  
To change/delete a programmed mailbox transmission ............. 7-45  
To change/delete a programmed polling reception ..................... 7-47  
To change/delete a programmed relay initiation transmission .... 7-49  
Specifying BATCH TX .................................................................. 7-51  
To set batch transmitting ............................................................. 7-51  
To change the batch transmission setting ................................... 7-53  
To delete the batch transmission setting ..................................... 7-54  
Specifying MAILBOX .................................................................... 7-55  
To register a mailbox ................................................................... 7-55  
To delete a mailbox ...................................................................... 7-56  
7.7  
7.8  
TX operation settings ..................................................................... 7-57  
Selecting the TX OPERATION menu ............................................ 7-58  
Specifying SCAN CONTRAST ..................................................... 7-58  
Specifying RESOLUTION ............................................................. 7-59  
Specifying DEFAULT TX .............................................................. 7-60  
Specifying HEADER ..................................................................... 7-60  
RX operation settings ..................................................................... 7-61  
Selecting the RX OPERATION menu ........................................... 7-63  
Specifying MEMORY RX MODE .................................................. 7-64  
To cancel memory reception ....................................................... 7-65  
Specifying NO. of RINGS ............................................................. 7-65  
Specifying REDUCTION RX ......................................................... 7-66  
Specifying RX PRINT ................................................................... 7-66  
Specifying RX MODE ................................................................... 7-66  
Specifying FORWARD ................................................................. 7-67  
Specifying FOOTER ..................................................................... 7-68  
Specifying SELECT TRAY ............................................................ 7-68  
Specifying CLOSED NETWORK .................................................. 7-69  
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7.9  
Communication settings .................................................................7-70  
Selecting the COMM. SETTING menu ..........................................7-70  
Specifying TONE/PULSE ..............................................................7-71  
To specify the telephone dialing system ......................................7-71  
Specifying LINE MONITOR ...........................................................7-72  
Specifying PSTN/PBX ...................................................................7-73  
To specify the telephone wiring system .......................................7-73  
7.10 Reporting settings ...........................................................................7-74  
Selecting the REPORTING menu ..................................................7-75  
Specifying ACTIVITY REPORT ......................................................7-75  
Specifying RESERV.REPORT .......................................................7-76  
Specifying TX RESULT REPORT ..................................................7-76  
Specifying RX RESULT REPORT ..................................................7-76  
7.11 Initial user data settings .................................................................7-77  
Selecting the INITIAL USER DATA menu .....................................7-77  
Specifying DATE&TIME ................................................................7-78  
Specifying USER FAX NO. ............................................................7-78  
Specifying USER NAME ...............................................................7-79  
8
When a message appears  
8.1  
When the message PAPER EMPTY appears ..................................8-3  
PAPER EMPTY message ................................................................8-3  
Loading paper into tray 1 ................................................................8-4  
Loading paper into the bypass tray ................................................8-4  
Loading paper into tray 2 (option) ...................................................8-5  
8.2  
When the message TONER EMPTY appears ..................................8-6  
TONER EMPTY message ...............................................................8-6  
Replacing the toner cartridge .........................................................8-7  
8.3  
8.4  
When the message D/C LIFE appears ...........................................8-11  
Replacing the drum cartridge .......................................................8-12  
When the message PAPER MISFEED appears .............................8-15  
PAPER MISFEED message ..........................................................8-15  
Clearing a paper misfeed in the paper trays .................................8-15  
8.5  
8.6  
When the message PAPER JAM appears .....................................8-18  
PAPER JAM message ...................................................................8-18  
Clearing a paper misfeed in the machine .....................................8-18  
When the message ORIGINAL DOC. JAM appears ......................8-22  
ORIGINAL DOC. JAM message ....................................................8-22  
Clearing a paper misfeed in automatic document feeder .............8-22  
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8.7  
When the message PAPER SIZE ERROR appears ...................... 8-24  
PAPER SIZE ERROR message .................................................... 8-24  
Paper size error for tray 1 ............................................................ 8-24  
Paper size error for the bypass tray ............................................. 8-25  
8.8  
8.9  
When the message MACHINE TROUBLE appears ...................... 8-27  
What does each message mean? ................................................. 8-28  
8.10 When incorrect copies are produced ........................................... 8-30  
8.11 The machine is not functioning as designed ............................... 8-33  
8.12 When faxing is not performed correctly ....................................... 8-34  
Faxes cannot be sent ................................................................... 8-34  
Faxes cannot be received ............................................................ 8-35  
Calls cannot be sent .................................................................... 8-36  
9
Miscellaneous  
9.1  
Specifications ................................................................................... 9-3  
bizhub 160f .................................................................................... 9-3  
Automatic document feeder .......................................................... 9-4  
Paper feed unit PF-501 .................................................................. 9-5  
9.2  
9.3  
List of utility/function menu commands ......................................... 9-6  
Utility menu commands ................................................................. 9-6  
Function menu commands ............................................................ 9-8  
Care of the machine ......................................................................... 9-9  
Cleaning ......................................................................................... 9-9  
Housing cover ................................................................................ 9-9  
Original glass .................................................................................. 9-9  
Original pad .................................................................................. 9-10  
Control panel ................................................................................ 9-10  
9.4  
Function combination matrix ......................................................... 9-11  
Conditions for combined functions .............................................. 9-11  
Conditions for combined functions .............................................. 9-11  
9.5  
9.6  
Glossary ........................................................................................... 9-12  
Paper size and zoom ratio tables .................................................. 9-13  
Paper sizes ................................................................................... 9-13  
Zoom ratios .................................................................................. 9-14  
10 Index  
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1 Introduction  
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Introduction  
1
1
Introduction  
1.1  
Safety information  
This section contains detailed instructions on the operation and maintenance  
of this machine. To achieve optimum utility of this device, all operators  
should carefully read and follow the instructions in this manual.  
Please read the following section before connecting the machine to the sup-  
ply. It contains important information related to user safety and preventing  
equipment problems.  
Please keep this manual in a handy place near the machine.  
Make sure you observe all of the precautions appear in each section of this  
manual.  
KM_Ver.01E_F  
Note  
Some parts of the contents of this section may not correspond with the  
purchased product.  
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Introduction  
1
Warning and precaution symbols  
The following indicators are used on the warning labels or in this manual to  
categorize the level of safety warnings.  
7 WARNING  
Ignoring this warnings could cause serious injury or even death.  
%
Do not ignore this safety advices.  
7 CAUTION  
Ignoring this cautions could cause injury or damage to property.  
%
Do not ignore this safety advices.  
Meaning of symbols  
Symbol  
Meaning  
Example  
Meaning  
A triangle indicates a danger  
against which you should take  
precaution.  
This symbol warns against pos-  
sible causes of burns.  
A diagonal line indicates a pro-  
hibited course of action.  
This symbol warns against dis-  
mantling the device.  
A black circle indicates an im-  
perative course of action.  
This symbol indicates you must  
unplug the device.  
1-4  
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Introduction  
1
Disassemble and modification  
7 WARNING  
Ignoring this warnings could cause serious injury or even death.  
%
Do not ignore this safety advices.  
Warning  
Symbol  
•
Do not attempt to remove the covers and panels which have  
been fixed to the product. Some products have a high-volt-  
age part or a laser beam source inside that could cause an  
electrical shock or blindness.  
•
Do not modify this product, as a fire, electrical shock, or  
breakdown could result. If the product employs a laser, the  
laser beam source could cause blindness.  
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Introduction  
1
Power cord  
7 WARNING  
Ignoring this warnings could cause serious injury or even death.  
%
Do not ignore this safety advices.  
Warning  
Symbol  
•
Use only the power cord supplied in the package. If a power  
cord is not supplied, only use the power cord and plug that  
is specified in POWER CORD INSTRUCTION. Failure to use  
this cord could result in a fire or electrical shock.  
•
•
Use the power cord supplied in the package only for this ma-  
chine and NEVER use it for any other product. Failure to ob-  
serve this precaution could result in a fire or electrical shock.  
Do not scratch, abrade, place a heavy object on, heat, twist,  
bend, pull on, or damage the power cord. Use of a damaged  
power cord (exposed core wire, broken wire, etc.) could re-  
sult in a fire or breakdown.  
Should any of these conditions be found, immediately turn  
OFF the power switch, unplug the power cord from the pow-  
er outlet, and then call your authorized service representa-  
tive.  
1-6  
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Introduction  
1
Power source  
7 WARNING  
Ignoring this warnings could cause serious injury or even death.  
%
Do not ignore this safety advices.  
Warning  
Symbol  
•
Use only the specified power source voltage. Failure to do  
that could result in a fire or electrical shock.  
•
Connect power plug directly into wall outlet having the same  
configuration as the plug. Use of an adapter leads to the  
product connecting to inadequate power supply (voltage,  
current capacity, grounding), and may result in fire or shock.  
If proper wall outlet is not available, the customer shall ask  
qualified electrician for the installation.  
•
•
Do not use a multiple outlet adapter nor an extension cord in  
principle. Use of an adapter or an extension cord could cause  
a fire or electrical shock.  
Contact your authorized service representative if an exten-  
sion cord is required.  
Consult your authorized service representative before con-  
necting other equipment on the same wall outlet. Overload  
could result in a fire.  
7 CAUTION  
Ignoring this cautions could cause injury or damage to property.  
Do not ignore this safety advices.  
%
Caution  
Symbol  
•
The outlet must be near the equipment and easily accessible.  
Otherwise you can not pull out the power plug when an emer-  
gency occurs.  
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Introduction  
1
Power plug  
7 WARNING  
Ignoring this warnings could cause serious injury or even death.  
%
Do not ignore this safety advices.  
Warning  
Symbol  
•
Do not unplug and plug in the power cord with a wet hand,  
as an electrical shock could result.  
•
Plug the power cord all the way into the power outlet. Failure  
to do this could result in a fire or electrical shock.  
7 CAUTION  
Ignoring this cautions could cause injury or damage to property.  
Do not ignore this safety advices.  
%
Caution  
Symbol  
•
Do not tug the power cord when unplugging. Pulling on the  
power cord could damage the cord, resulting in a fire or elec-  
trical shock.  
•
Remove the power plug from the outlet more than one time a  
year and clean the area between the plug terminals. Dust that  
accumulates between the plug terminals may cause a fire.  
1-8  
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Introduction  
1
Grounding  
7 WARNING  
Ignoring this warnings could cause serious injury or even death.  
%
Do not ignore this safety advices.  
Warning  
Symbol  
•
Connect the power cord to an electrical outlet that is  
equipped with a grounding terminal.  
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Introduction  
1
Installation  
7 WARNING  
Ignoring this warnings could cause serious injury or even death.  
%
Do not ignore this safety advices.  
Warning  
Symbol  
•
Do not place a flower vase or other container that contains  
water, or metal clips or other small metallic objects on this  
product. Spilled water or metallic objects dropped inside the  
product could result in a fire, electrical shock, or breakdown.  
Should a piece of metal, water, or any other similar foreign  
matter get inside the product, immediately turn OFF the pow-  
er switch, unplug the power cord from the power outlet, and  
then call your authorized service representative.  
7 CAUTION  
Ignoring this cautions could cause injury or damage to property.  
Do not ignore this safety advices.  
%
Caution  
Symbol  
•
After installing this product, mount it on a secure base. If the  
unit moves or falls, it may cause personal injury.  
•
•
Do not place the product in a dusty place, or a site exposed  
to soot or steam, near a kitchen table, bath, or a humidifier.  
A fire, electrical shock, or breakdown could result.  
Do not place this product on an unstable or tilted bench, or  
in a location subject to a lot of vibration and shock. It could  
drop or fall, causing personal injury or mechanical break-  
down.  
•
•
Do not let any object plug the ventilation holes of this prod-  
uct. Heat could accumulate inside the product, resulting in a  
fire or malfunction.  
Do not use flammable sprays, liquids, or gases near this  
product, as a fire could result.  
1-10  
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Introduction  
1
Ventilation  
7 CAUTION  
Ignoring this cautions could cause injury or damage to property.  
%
Do not ignore this safety advices.  
Caution  
Symbol  
•
Always use this product in a well ventilated location. Operat-  
ing the product in a poorly ventilated room for an extended  
period of time could injure your health. Ventilate the room at  
regular intervals.  
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Introduction  
1
Actions in response to troubles  
7 WARNING  
Ignoring this warnings could cause serious injury or even death.  
%
Do not ignore this safety advices.  
Warning  
Symbol  
•
Do not keep using this product, if this product becomes inor-  
dinately hot or emits smoke, or unusual odor or noise. Imme-  
diately turn OFF the power switch, unplug the power cord  
from the power outlet, and then call your authorized service  
representative. If you keep on using it as is, a fire or electrical  
shock could result.  
•
Do not keep using this product, if this product has been  
dropped or its cover damaged. Immediately turn OFF the  
power switch, unplug the power cord from the power outlet,  
and then call your authorized service representative. If you  
keep on using it as is, a fire or electrical shock could result.  
7 CAUTION  
Ignoring this cautions could cause injury or damage to property.  
Do not ignore this safety advices.  
%
Caution  
Symbol  
•
The inside of this product has areas subject to high temper-  
ature, which may cause burns.  
When checking the inside of the unit for malfunctions such as  
a paper misfeed, do not touch the locations (around the fus-  
ing unit, etc.) which are indicated by a “Caution HOT” caution  
label.  
1-12  
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Introduction  
1
Consumables  
7 WARNING  
Ignoring this warnings could cause serious injury or even death.  
%
Do not ignore this safety advices.  
Warning  
Symbol  
•
Do not throw the toner cartridge or toner into an open flame.  
The hot toner may scatter and cause burns or other damage.  
7 CAUTION  
Ignoring this cautions could cause injury or damage to property.  
Do not ignore this safety advices.  
%
Caution  
Symbol  
•
Do not leave a toner unit or drum unit in a place within easy  
reach of children. Licking or ingesting any of these things  
could injure your health.  
•
Do not store toner units and PC drum units near a floppy disk  
or watch that are susceptible to magnetism. They could  
cause these products to malfunction.  
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Introduction  
1
When moving the machine  
7 CAUTION  
Ignoring this cautions could cause injury or damage to property.  
%
Do not ignore this safety advices.  
Caution  
Symbol  
•
Whenever moving this product, be sure to disconnect the  
power cord and other cables. Failure to do this could damage  
the cord or cable, resulting in a fire, electrical shock, or  
breakdown.  
•
When moving this product, always hold it by the locations  
specified in the User’s Guide or other documents. If the unit  
falls it may cause severe personal injury. The product may  
also be damaged or malfunction.  
Before successive holidays  
7 CAUTION  
Ignoring this cautions could cause injury or damage to property.  
%
Do not ignore this safety advices.  
Caution  
Symbol  
•
Unplug the product when you will not use the product for  
long periods of time.  
1-14  
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Introduction  
1
1.2  
Regulation notices  
CE Marking (Declaration of conformity)  
This product complies with the following EU directives:  
89/336/EEC, 73/23/EEC and 93/68/EEC directives.  
This declaration is valid for the region of the European Union.  
7 CAUTION  
Interference with radio communications.  
%
This device must be used with shielded interface cables. The use of  
non-shielded cable is likely to result in interference with radio commu-  
nications and is prohibited under EU directives.  
For U.S.A. Users  
FCC Part 15-Radio frequency devices  
FCC: Declaration of conformity  
Product type  
Multi function product  
bizhub 160/161  
Product name  
Options  
This device complies with Part 15 of the FCC Rules  
Operation is subject to the following two conditions:  
•
This device may not cause harmful interference, and this device must accept any interference  
received, including interference that may cause undesired operation.  
This equipment has been tested and found to comply with the limits for a  
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are  
designed to provide reasonable protection against harmful interference in a  
residential installation. This equipment generates, uses and can radiate radio  
frequency energy and, if not installed and used in accordance with the in-  
structions, may cause harmful interference to radio communications. How-  
ever, there is no guarantee that interference will not occur in a particular  
installation. If this equipment does cause harmful interference to radio or tel-  
evision reception, which can be determined by turning the equipment off and  
on, the user is encouraged to try to correct the interface by one or more of  
the following measures:  
-
-
-
Reorient or relocate the receiving antenna.  
Increase the separation between the equipment and receiver.  
Connect the equipment into an outlet on a circuit different from that to  
which the receiver is connected.  
-
Consult the dealer or an experienced radio/TV technician for help.  
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Introduction  
1
7 WARNING  
Any changes made by the purchaser or user without first contacting the  
manufacturer will be subject to penalty under FCC regulations.  
%
The design and production of this unit conform to FCC regulations, and  
any changes or modifications must be registered with the FCC and are  
subject to FCC control.  
7 CAUTION  
Interference to radio communications.  
%
This device must be used with shielded interface cables. The use of  
non-shielded cable is likely to result in interference with radio commu-  
nications and is prohibited under FCC rules.  
1-16  
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Introduction  
1
For Canada Users  
Interference-Causing Equipment Standard (ICES-003 Issue 3)  
This Class B digital apparatus complies with Canadian ICES-003.  
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du  
Canada.  
For users in countries subject to class B regulations  
7 CAUTION  
Interference with radio communications.  
%
This device must be used with shielded interface cables. The use of  
non-shielded cable is likely to result in interference with radio commu-  
nications and is prohibited under CISPR 22 rules and local rules.  
For users in countries not subject to class B regulations  
7 WARNING  
Interference with radio communications.  
%
This is a class A product. In a domestic environment, this product may  
cause radio interference in which case the user may be required to take  
adequate measures.  
%
This device must be used with shielded interface cables. The use of  
non-shielded cable is likely to result in interference with radio commu-  
nications and is prohibited under CISPR 22 rules and local rules.  
Laser safety  
This is a digital machine which operates using a laser. There is no possibility  
of danger from the laser provided the machine is operated according to the  
instructions in this manual.  
Since radiation emitted by the laser is completely confined within a protec-  
tive housing, the laser beam cannot escape from the machine during any  
phase of user operation.  
This machine is certified as a class 1 laser product. In other words, the ma-  
chine does not produce hazardous laser radiation.  
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Introduction  
1
Internal laser radiation  
Specifications  
Maximum average radiation  
power  
36.903 µW  
at the laser aperture of the print head unit  
Wavelength  
770-800 nm  
This product employs a class 3b laser diode that emits an invisible laser  
beam.  
The laser diode and the scanning polygon mirror are incorporated in the print  
head unit.  
7 WARNING  
Incorrect handling may result in hazardous radiation exposure.  
%
%
The print head unit is not a field-serviceable item.  
Therefore, the print head unit should not be opened under any circum-  
stances.  
Print head  
1-18  
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Introduction  
1
CDRH regulation  
This machine is certified as a class 1 laser product under radiation perform-  
ance standard according to the Food, Drug and Cosmetic Act of 1990. Com-  
pliance is mandatory for laser products marketed in the United States and is  
reported to the Center for Devices and Radiological Health (CDRH) of the  
U.S. Food and Drug Administration of the U.S. Department of Health and Hu-  
man Services (DHHS). This means that the device does not produce hazard-  
ous laser radiation.  
The label shown on page 1-22 indicates compliance with the CDRH regula-  
tions and must be attached to laser products marketed in the United States.  
7 CAUTION  
Incorrect handling may result in hazardous radiation exposure.  
%
Use of controls, adjustments or performance of procedures other than  
those specified in this manual may result in hazardous radiation expo-  
sure.  
This is a semiconductor laser. The maximum power of the laser diode is  
15 mW and the wavelength is 770-800 nm.  
For European users  
7 CAUTION  
Incorrect handling may result in hazardous radiation exposure.  
%
Use of controls, adjustments or performance of procedures other than  
those specified in this manual may result in hazardous radiation expo-  
sure.  
This is a semiconductor laser. The maximum power of the laser diode is  
15 mW and the wavelength is 770-800 nm.  
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Introduction  
1
For Denmark users  
7 ADVARSEL  
Usynlig laserstråling ved åbning, når sikkerhedsafbrydere er ude af  
funktion.  
%
Usynlig laserstråling ved åbning, når sikkerhedsafbrydere er ude af  
funktion. Undgå udsættelse for stråling. Klasse 1 laser produkt der op-  
fylder IEC60825 sikkerheds kravene.  
Dette er en halvlederlaser. Laserdiodens højeste styrke er 15 mW og  
bølgelængden er 770-800 nm.  
For Finland, Sweden users  
LOUKAN 1 LASERLAITE  
KLASS 1 LASER APPARAT  
7 VAROITUS  
Tämä on puolijohdelaser.  
%
Laitteen Käyttäminen muulla kuin tässä käyttöohjeessa mainitulla tav-  
alla saattaa altistaa käyttäjän turvallisuusluokan 1 ylittävälle näkymät-  
tömälle lasersäteilylle.  
Tämä on puolijohdelaser. Laserdiodin sunrin teho on 15 mW ja aallonpituus  
on 770-800 nm.  
7 VARNING  
Det här är en halvledarlaser.  
%
Om apparaten används på annat sätt än i denna bruksanvisning spe-  
cificerats, kan användaren utsättas för osynlig laserstrålning, som  
överskrider gränsen för laserklass 1.  
Det här är en halvledarlaser. Den maximala effekten för laserdioden är 15 mW  
och våglängden är 770-800 nm.  
1-20  
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Introduction  
1
7 VAROITUS  
Avattaessa ja suojalukitus ohitettaessa olet alttiina näkymättömälle la-  
sersäteilylle.  
%
Älä katso säteeseen.  
7 VARNING  
Osynlig laserstrålning när denna del är öppnad och spärren är urkopp-  
lad.  
%
Betrakta ej strålen.  
For Norway users  
7 ADVARSEL!  
Dette en halvleder laser.  
%
Dersom apparatet brukes på annen måte enn spesifisert i denne bruk-  
sanvisning, kan brukeren utsettes for unsynlig laserstråling som over-  
skrider grensen for laser klass 1.  
Dette en halvleder laser. Maksimal effekt till laserdiode er 15 mW og bølge-  
lengde er 770-800 nm.  
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Introduction  
1
Laser safety label  
A laser safety label is attached to the outside of the machine as shown be-  
low.  
1-22  
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Introduction  
1
Ozone release  
7 CAUTION  
A negligible amount of ozone is generated during normal operation of  
this machine.  
An unpleasant odor may, however, be created in poorly ventilated rooms  
during extensive machine operations. For a comfortable, healthy, and safe  
operating environment, it is recommended that the room be well ventilated.  
%
Locate the machine in a well-ventilated room.  
7 ATTENTION  
Une quantité d’ozone négligable est dégagée pendant le fonctionne-  
ment de l’appareil quand celui-ci est utilisé normalement.  
Cependant, une odeur désagréable peut être ressentie dans les pièces dont  
l’aération est insuffisante et lorsque une utilisation prolongée de l’appareil  
est effectuée. Pour avoir la certitude de travailler dans un environnement réu-  
nissant des conditions de confort, santé et de sécurité, il est préférable de  
bien aérer la pièce ou se trouve l’appareil.  
%
Placer l’appareil dans une pièce largement ventilée.  
Acoustic noise  
For European users  
Maschinenlärminformations-Verordnung 3. GPSGV: Der höchste  
Schalldruckpegel beträgt 70 dB(A) oder weniger gemäss EN ISO 7779.  
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Introduction  
1
®
1.3  
Energy Star  
®
Energy Star partner  
®
As an Energy Star partner, we have determined that this machine meets the  
®
Energy Star guidelines for energy efficiency.  
®
What is an Energy Star product?  
®
An Energy Star product has a special feature that allows it to automatically  
®
switch to a “low-power mode” after a period of inactivity. An Energy Star  
product uses energy more efficiently, saves you money on utility bills and  
helps protect the environment.  
1.4  
Trademarks and registered trademarks  
KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging  
are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS,  
INC.  
PageScope and bizhub are registered trademarks or trademarks of KONICA  
MINOLTA BUSINESS TECHNOLOGIES, INC.  
Netscape Communications, the Netscape Communications logo, Netscape  
Navigator, Netscape Communicator, and Netscape are trademarks of Net-  
scape Communications Corporation.  
PageScope Box Operator:  
This software is based in part on the work of the Independent JPEG Group.  
Compact-VJE  
Copyright 1986-2003 VACS Corp.  
1-24  
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Introduction  
1
1.5  
Explanation of manual conventions  
The marks and text formats used in this manual are described below.  
Safety advices  
6 DANGER  
Failure to observe instructions highlighted in this manner may result in  
fatal or critical injuries in fact of electrical power.  
%
Observe all dangers in order to prevent injuries.  
7 WARNING  
Failure to observe instructions highlighted in this manner may result in  
serious injuries or property damage.  
%
Observe all warnings in order to prevent injuries and to ensure safe use  
of the copier.  
7 CAUTION  
Failure to observe instructions highlighted in this manner may result in  
slight injuries or property damage.  
%
Observe all cautions in order to prevent injuries and to ensure safe use  
of the copier.  
Sequence of action  
1
The number 1 as formatted here indi-  
cates the first step of a sequence of  
actions.  
An illustration inserted  
here shows what operations  
must be performed.  
2
Subsequent numbers as formatted  
here indicate subsequent steps of a  
sequence of actions.  
Text formatted in this style pro-  
?
vides additional assistance.  
% Text formatted in this style describes the action that will ensure the  
desired results are achieved.  
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Introduction  
1
Tips  
Note  
Text highlighted in this manner contains useful information and tips to en-  
sure safe use of the copier.  
Reminder  
Text highlighted in this manner contains information that should be re-  
minded.  
!
Detail  
Text highlighted in this manner contains references for more detailed in-  
formation.  
Special text markings  
[Copy] key  
The names of keys on the control panel are written as shown above.  
MACHINE SETTING  
Display texts are written as shown above.  
1-26  
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Introduction  
1
1.6  
Explanation of basic concepts and symbols  
The use of words and symbols in this manual are explained below.  
Paper feeding  
During printing, paper is supplied from the right side of the copier and fed  
into the copy tray on top with the printed surface of the page facing down.  
The paper feed direction is shown by the arrows in the diagram below.  
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Introduction  
1
Width and length  
Whenever paper dimensions are men-  
tioned in this manual, the first value always  
refers to the width of the paper (shown as  
“A” in the illustration) and the second to the  
length (shown as “B”).  
B
A
A: Width  
B: Length  
1-28  
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2 Precaution  
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Precaution  
2
2
Precaution  
Observe the following precautions to maintain the machine in its best possi-  
ble condition.  
2.1  
Installation precautions  
Installation site  
To ensure utmost safety and prevent possible malfunctions, install the ma-  
chine in a location that meets the following requirements:  
-
-
-
-
A location away from curtains, etc. that may catch fire and burn easily  
A location that is not exposed to water or other liquids  
A location free from direct sunlight  
A location out of the direct airflow of an air conditioner or heater, and not  
exposed to extremely high or low temperatures  
A well-ventilated location  
A location that is not exposed to high humidity  
A location that is not extremely dusty  
A location not subjected to undue vibrations  
A stable and level location  
-
-
-
-
-
-
-
A location where ammonia or other organic gases are not generated  
A location that does not put the operator in the direct airflow of exhaust  
from the machine  
-
A location that is not near any kind of heating devices  
Power source  
The power source requirements are as follows.  
-
Voltage fluctuation:  
AC 110 V - 127 V -10%, +6%, or AC 220 V - 240 V 10%  
Frequency fluctuation:  
-
Within 2.5 Hz  
Use a power source with as few voltage or frequency fluctuations as possi-  
ble.  
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Precaution  
2
Space requirements  
To ensure easy machine operation, supply replacement, and maintenance,  
adhere to the recommended space requirements detailed below.  
835  
508  
Unit:mm  
Note  
In order to enable easy machine maintenance and replacement of con-  
sumables, maintain an adequate amount of space around the machine.  
When lifting the machine, be sure to grab the handles on the left and right  
sides from the rear of the machine. If the machine is lifted from its front,  
it may become unbalanced and fall.  
2-4  
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Precaution  
2
2.2  
Operation precautions  
Operating environment  
The environmental requirements for correct operation of the machine are as  
follows:  
-
Temperature:  
10°C to 30°C (50°F to 86°F) with fluctuations of no more than 10°C (18°F)  
within an hour  
-
Humidity:  
15% to 85% with fluctuations of no more than 20% within an hour  
Proper use  
To ensure the optimum performance of the machine, follow the precautions  
listed below:  
-
-
Never place heavy objects on the original glass or subject it to shocks.  
Never open any machine doors or turn off the machine while it is making  
copies/printing, as a paper misfeed could result.  
Never bring any magnetized object, or use flammable sprays or liquids,  
near the machine.  
Always make sure that the power plug is completely plugged into the  
electrical output.  
Always make sure that the machine’s power plug is visible and not hid-  
den by the machine.  
Always unplug the machine from the electrical outlet if the machine is not  
to be used for a long period of time.  
Always provide good ventilation when making a large number of contin-  
uous copies/printed pages.  
-
-
-
-
-
7 WARNING  
A negligible amount of ozone is generated during normal operation of  
this machine. An unpleasant odor may, however, be detected in poorly  
ventilated rooms during extensive machine operations.  
%
For a comfortable operating environment, it is recommended that the  
room be well ventilated.  
7 WARNING  
The area around the fusing unit is extremely hot.  
%
In order to reduce the risk of burns, do not touch any area other than  
those indicated in the manual. Be especially careful not to touch parts  
marked with warning labels, and their surrounding areas.  
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Precaution  
2
Transporting the machine  
If you need to transport the machine over a long distance, consult your serv-  
ice representative.  
Care of machine supplies  
Use the following precautions when handling the machine supplies (toner,  
paper, etc.).  
-
–
–
–
–
-
Store the supplies in a location that meets the following requirements:  
Free from direct sunlight  
Away from any heating apparatus  
Not subjected to high humidity  
Not extremely dusty  
Paper that has been removed from its wrapper but not loaded in the ma-  
chine should be stored in a sealed plastic bag in a cool, dark place.  
Use only toner that has been manufactured specifically for this machine.  
Never use other types of toner.  
-
-
Keep all supplies out of the reach of children.  
7 WARNING  
Be careful not to spill toner inside the machine or get toner on your  
clothes or hands.  
%
If your hands become soiled with toner, immediately wash them with  
soap and water.  
2-6  
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Precaution  
2
2.3  
Legal restrictions on copying  
Certain types of documents must not be copied with the purpose or intent to  
pass copies of such documents off as the originals.  
The following is not a complete list, but is meant to be used as a guide to  
responsible copying.  
Financial instruments  
-
-
-
-
-
-
Personal checks  
Travelers checks  
Money orders  
Certificates of deposit  
Bonds or other certificates of indebtedness  
Stock certificates  
Legal documents  
-
-
-
-
-
-
-
-
Food stamps  
Postage stamps (canceled or uncanceled)  
Checks or drafts drawn by government agencies  
Internal revenue stamps (canceled or uncanceled)  
Passports  
Immigration papers  
Motor vehicle licenses and titles  
House and property titles and deeds  
General  
-
-
Identification cards, badges, or insignias  
Copyrighted works without permission of the copyright owner  
In addition, it is prohibited under any circumstances to copy domestic or for-  
eign currencies, or works of art, without permission of the copyright owner.  
When in doubt about the nature of a document, consult with legal counsel.  
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Precaution  
2
2-8  
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3 Before making copies or  
faxing  
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Before making copies or faxing  
3
3
Before making copies or faxing  
3.1  
Available features  
The main copy settings available with this machine are listed below. For de-  
tails on their operation, refer to the pages indicated.  
Copy settings  
Example  
Copies  
•
1-sided copies (p. 4-3)  
•
2in1 copies (p. 4-14)  
Zoom ratio  
•
Reduced/Full size/  
Enlarged (p. 4-10)  
Finishing  
Sort (p. 4-15)  
•
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Before making copies or faxing  
3
3.2  
Components and their functions  
Components and their functions  
Illustration  
Main unit  
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Paper feed unit PF-501 (option)  
Capable of holding up to 500 sheets of paper.  
Expanded memory unit EM-101 (option)  
Increases the machine’s memory (32 MB Memory). By increasing the machine’s memory, more  
pages can be scanned.  
Mechanical counter MC-502 (option)  
Displays the total number of pages printed until the current time.  
Network interface card NC-501 (option)  
By installing the Network Interface Card NC-501 into this machine, network printing from Win-  
dows or a NetWare network environment is possible.  
Scanner Unit SU-502 (option)  
By installing the Scanner Unit SU-502 (option) together with the Network Interface Card NC-501,  
the network scanning and Internet faxing functions can be performed.  
3-4  
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3.3  
Parts names and their functions  
Main unit  
1
2
10  
3
9
4
5
8
6
7
16  
15  
14  
13  
12  
11  
No.  
Part name  
Description  
1
Automatic docu-  
ment feeder  
Automatically feeds one document sheet at a time for scanning.  
2
3
4
Original glass  
Front cover  
Tray 1  
Place your original on this glass to allow the machine to scan it.  
The original is to be placed face down. (p. 3-35)  
Open when replacing the toner cartridge or drum cartridge, or  
clearing a paper misfeed. (p. 8-6)  
Holds up to 250 sheets of paper and easily adjusts to different pa-  
per sizes. Special paper can be used. (p. 3-26)  
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No.  
Part name  
Description  
5
Bypass tray  
Use for manual feeding of paper. Holds up to 10 sheets of paper.  
Special paper can be used. (p. 3-31)  
6
7
Tray 1 door  
Copy tray  
If legal-size paper is installed, open this door.  
Holds copies fed out face down from the machine.  
The copy tray can be adjusted to one of three angles. Adjust the  
copy tray to the angle appropriate for its application. (p. 3-9)  
8
9
Control panel  
Use to start a copy cycle and make necessary settings. (p. 3-12)  
Exposure lamp  
This lamp irradiates the document when it is scanned. The time  
until the exposure lamp goes off can be specified. For details on  
specifying the setting, refer to “Selecting the MACHINE SETTING  
menu” on page 7-6.  
10  
11  
12  
Original scales  
Power switch  
Use to align the original. (p. 3-35)  
Use to turn the machine on and off. (p. 3-18)  
Used for connecting a line to a telephone.  
External telephone  
jack (TEL PORT)  
13  
Telephone line jack  
for line 1 (LINE  
PORT 1)  
Used for connecting to a standard telephone line.  
14  
15  
16  
USB port  
For more details, refer to the user’s guide for the printer controller.  
For more details, refer to the user’s guide for the printer controller.  
Open when clearing the misfed paper.  
Parallel port  
Fuser cover  
3-6  
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Automatic document feeder  
2
1
3
4
No.  
Part name  
Description  
1
Document feeder  
tray  
Load the originals to be copied face up on this tray.  
Up to 50 document sheets can be loaded at one time. (p. 3-34)  
2
Document feeder  
cover (doc. feed  
cover)  
Open when clearing an original that has been misfeed. (p. 8-22)  
3
4
Document guide  
plate  
Slide the guide plate to the size of the originals. (p. 3-34)  
Receives originals which have been scanned by the machine.  
Document exit tray  
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Inside the machine  
1
No.  
Part name  
Description  
1
Imaging cartridge  
Generates the copy image.  
The imaging cartridge is constructed of both the drum cartridge  
and the toner cartridge set into place.  
3-8  
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Adjusting the angle of the copy tray  
The copy tray can be adjusted to one of three angles. Adjust the tray to the  
angle appropriate for the desired application.  
1. Normal operation (standard position)  
2. When back curled paper is fed out  
3. When clearing a paper misfeed or replacing the drum cartridge or toner  
cartridge  
Note  
Adjust the tray extension and paper stopper to fit the size of the paper.  
For legal-size paper  
For A4-size paper  
For letter-size paper  
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Options  
2
1
3
Paper Feed Unit PF-501  
No.  
Part name  
Description  
1
Tray2  
Holds up to 500 sheets of paper. (p. 3-32)  
3-10  
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Mechanical Counter MC-502  
No.  
Part name  
Description  
Displays the total number of pages printed until the current time.  
2
Counter  
Network Interface Card NC-501  
No.  
Part name  
Description  
3
Network connector  
(10 Base-T/100  
Base TX)  
By installing the Network Interface Card NC-501 into this ma-  
chine, network printing from Windows or a NetWare network en-  
vironment is possible.  
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3.4  
Control panel  
Names of control panel parts and their functions  
1 2  
3
4
5 6  
7
8
9
10 11  
2221  
20  
18 19 18 17 15 16 15  
25 26 27 28 29 30  
14 13 12  
24  
23  
31  
No.  
1
Part name  
[Utility] key  
[Printer] key  
Description  
Press to enter utility mode. (p. 7-3)  
Press to enter printer mode.  
2
For details, refer to the user’s guide for the printer controller.  
3
4
5
Error lamp  
Display  
The indicator lights up in orange if an error or malfunction occurs.  
(p. 8-3)  
Shows the number of copies to be made, the zoom ratio, and oth-  
er setting date.  
[No/C] key  
•
•
•
•
•
Press to reset the number of copies to “1”.  
Press to clear the various settings.  
Press to return to the previous screen.  
Press to specify the various settings.  
Erases the entered numbers and letters.  
6
7
[Yes] key  
•
•
Press to validate the setting just made.  
Press to specify the various settings.  
10-key pad  
•
Use to enter the number of copies to be made and any other  
numeric date.  
•
•
Used to enter text such as a name.  
In the fax mode, use the [1] key for tone transmission (with  
pulse dialing) and use the [#] key for accessing an outside line.  
3-12  
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No.  
Part name  
Description  
8
[Scan] key  
Press to enter scan mode. The indicator lights up in green to indi-  
cate that the machine is in scan mode.  
(Available only when the Scanner Unit SU-502 is installed.)  
9
10  
11  
[Fax] key  
Press to enter fax mode. The indicator lights up in green to indi-  
cate that the machine is in fax mode.  
[Copy] key  
[Stop] key  
Press to enter copy mode. The indicator lights up in green to in-  
dicate that the machine is in copy mode.  
•
•
•
•
Press to stop a print cycle.  
Press to stop a scanning sequence.  
Stops the fax transmission or reception.  
The indicator flashes in orange when the machine is paused or  
while copying.  
12  
13  
[Panel reset] key  
[123/ABC] key  
Press to reset all copy functions and settings to their defaults.  
Press to switch the 10-key pad between typing in numbers and  
typing in letters.  
14  
15  
16  
[Start] key  
[+] [,] key  
[Zoom] key  
•
•
•
•
Press to start a scanning or print cycle.  
Starts a fax transmission.  
Press to specify the various settings.  
The indicator lights up in green when the machine can accept  
copy jobs.  
•
•
•
Press to change the zoom ratio in the range between × 0.25  
and × 4.00 in × 0.01 increments.  
Press to scan through the various settings and information, in  
order.  
Press to specify the various settings.  
Press to select a zoom ratio from among those fixed ratios avail-  
able as standard.  
17  
18  
[Paper] key  
Press to select the paper tray that contains the desired paper.  
[*] [)] key  
•
•
Press to adjust the image density.  
Press to specify the various settings.  
19  
20  
21  
22  
[Auto/Photo] key  
[Sort] key  
Press to change the image density mode.  
Press to select the sort function.  
Press to select the 2in1 function.  
[2in1] key  
[Status] key  
Press to view the counters and transmission results. In addition,  
the list of settings specified for each function and the reports can  
be printed. (p. 3-40)  
23  
24  
25  
26  
27  
Memory TX lamp  
Auto RX lamp  
Lights up when the memory transmission function is selected.  
Lights up when the automatic reception function is selected.  
Used to select the image quality (transmission resolution).  
Press to answer the call. Press again to hang up.  
[Resolution] key  
[Speaker] key  
[Phone book] key  
Used to display the information programmed for one-touch dial-  
ing, group dialing and speed dialing.  
28  
[Redial/Pause] key  
•
•
Redials the last number called.  
While dialing, used to generate a pause when transferring from  
an internal to an external line or receiving information services.  
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No.  
Part name  
Description  
29  
[Speed dial] key  
Used to dial previously programmed fax numbers represented by  
3-digit numbers.  
30  
[Function] key  
Used to select a function.  
•
BROADCAST (broadcast transmission), TIMER TX (timer trans-  
mission), MAILBOX TX (mailbox transmission), PRINT MAIL-  
BOX RX (retrieve mailbox faxes), POLLING TX (polling  
transmission), POLLING RX (polling reception), RELAY INITI-  
ATE (relay initiation transmission), CANCEL RESERV. (cancel  
queued job), TX MODE (transmission mode), INTERNET FAX  
RX (with the Scanner Unit SU-502 installed)  
For details, refer to “Fax transmission/Reception methods” on  
page 6-3.  
31  
One-touch dial keys Used to dial previously programmed fax numbers.  
3-14  
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Display indications – in copy mode  
1
2
3
[A]  
4
5
No.  
Display indication  
Description  
1
Document type  
Displays the document type currently specified for the image den-  
sity.  
2
3
Zoom ratio  
Displays the currently specified zoom ratio.  
Number of copies  
Displays the currently specified number of copy pages and  
number of copy sets.  
4
5
Image density  
Paper  
Displays the currently specified image density.  
Displays the currently selected paper tray, paper size and paper  
type.  
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Display indications – in fax mode  
3
4
5
6
2
1
1
2
No.  
1
Display indication  
Description  
Displays messages such as operating instructions.  
Messages  
2
Mode or function  
name  
•
•
Displays the current menu, function or settings.  
Error messages are displayed when errors occur.  
3
4
5
6
Time  
The current time is displayed during standby.  
Resolution  
Symbol  
Memory  
The setting resolution is displayed during standby.  
Indicates the currently selected mode or function settings.  
The remaining memory is displayed during standby.  
3-16  
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Symbol list  
Symbol  
Description  
Bypass tray  
Paper is loaded in the bypass tray.  
Custom paper size  
The paper setting for the bypass tray is a custom paper  
size.  
Dialing  
A fax number is being dialed.  
The machine is being called.  
The document is being sent.  
A document is being received.  
Ringing  
Sending  
Receiving  
In standby for timer A document is queued for timer transmission.  
transmission  
In standby for poll-  
ing transmission  
A document is queued for polling transmission.  
In standby for mail- A document is queued for mailbox reception.  
box reception  
In standby for mem- A document is queued for memory reception or polling re-  
ory reception or  
polling reception  
ception.  
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3.5  
Turning the machine on/off  
Turning the machine on  
%
Press the n(on) side of the power  
switch.  
When the machine is turned on, the  
[Start] key indicator lights up in or-  
ange to indicate that the machine is  
ready to begin printing.  
Note  
When the [Start] key indicator lights up  
in orange, the machine can be set for the auto print start function by load-  
ing a document into the automatic document feeder or by placing a doc-  
ument on the original glass, and pressing the [Start] key.  
Pressing the [Start] key at this time will not immediately start the print cy-  
cle. You will have to wait for less than 25 seconds (at an ambient temper-  
ature of 23°C (73.4°F))  
!
Detail  
The machine automatically enters the energy save mode 15 min after the  
last operation is performed. The time until the machine enters energy  
save mode can be specified. For details, refer to “Specifying ENERGY  
SAVE MODE” on page 7-8.  
3-18  
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Turning the machine off  
7 CAUTION  
Incorrect handling can cause paper misfeed or lost of data.  
%
Do not turn off the machine while a print cycle is being performed, as  
a paper misfeed will result. Before attempting to turn off the machine,  
always be sure that the current print cycle has been completed.  
%
Do not turn off the machine while it is scanning or sending or receiving  
data, otherwise all scanned data or transmission data will be deleted.  
%
Press the o(off) side of the power  
switch.  
Turning off the machine will initialize  
all settings except those for previ-  
ously programmed jobs and for the  
utility mode.  
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3.6  
Initial mode  
When the machine is turned on, the initial mode screen appears in the dis-  
play of the control panel. The initial mode screen appears at the beginning of  
all operations.  
[A]  
Factory default settings are:  
-
-
-
-
-
Number of copies  
Image density  
Zoom ratio  
Paper  
1
TEXT Auto  
100% (full size)  
Tray 1  
Finishing  
Non-sort  
The default settings can be customized from the utility mode.  
!
Detail  
For details, refer to “Using the utility mode” on page 7-3.  
3-20  
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3.7  
Useful functions  
Panel resetting  
Press the [Panel reset] key to return all modes and functions (zoom ratio,  
number of copies, etc.) to their defaults. All selected settings are canceled.  
The [Panel reset] key comes in handy for canceling all selected settings at  
one time.  
To avoid accidentally using settings from the previous copy job, press the  
[Panel reset] key to return all functions and settings to their defaults before  
specifying any settings for your current job.  
Auto panel reset  
Even if the [Panel reset] key is not pressed, the machine automatically resets  
all functions and settings to their defaults 1 min after a print cycle has been  
completed or a key operation is performed.  
The length of time before the machine automatically resets itself can be set  
between 1 min and 5 min in addition to 30 seconds. The auto panel reset  
function can even be disabled.  
!
Detail  
For details, refer to “Specifying AUTO PANEL RESET” on page 7-7.  
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Energy save mode  
Instead of turning off the machine, it can be set into a standby state (energy  
save mode).  
If the machine is not used for a set length of time, it will automatically enter  
the energy save mode. The default length of time is 15 min.  
To cancel the energy save mode, press any key on the control panel.  
The length of time before the machine enters the energy save mode can be  
set between 1 min and 240 min.  
!
Detail  
For details, refer to “Specifying ENERGY SAVE MODE” on page 7-8.  
Auto print start  
If a document is loaded and the [Start] key is pressed during the period after  
the machine has been turned on but before it is ready to make print, the ma-  
chine will automatically start the print cycle as soon as it completes the  
warm-up cycle.  
Auto tray switching  
If the tray runs out of paper while printing, the machine will automatically  
switch to a different paper source and continue printing provided that the  
new tray contains paper of the same type and size in the same orientation.  
If the optional paper feed cassette is installed, a maximum of 750 pages can  
be continuously printed.  
Auto tray switching can be disabled.  
Tray1 → Tray2 (Paper Feed Unit)  
Tray2 (Paper Feed Unit) → Tray1  
!
Detail  
For details, refer to “Paper source settings” on page 7-13.  
3-22  
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3.8  
Entering Text  
When specifying the user name or programming one-touch dial keys with the  
recipient name, letters, accented characters, numbers and symbols can be  
entered.  
Key operation  
The 10-key pad will be used to enter numbers and letters, symbols.  
List of characters  
List of characters available with each key of the 10-key pad  
10-key pad  
Available characters*  
. (period) @_ (underscore) - (hyphen) 1  
ABC2abcÄäÅåÆæàÇç  
DEF3defÉéè  
1
2
3
4
5
6
7
8
9
1
0
#
GHI4ghiìíî  
JKL5jkl  
MNO6mnoÑñÖöØøò  
PQRS7pqrsß  
TUV8tuvÜüùú  
WXYZ9wxyz  
+&/1=!?( )%[ ]^‘’{ }|˜$,:;<>“¿£  
(space) 0  
#
*
To switch the input mode of the 10-key pad between numbers and letters, press the [123/ABC]  
key.  
Charging Input Mode  
Each press of the [123/ABC] key switches the input mode between numbers  
and letters.  
[1]: Numbers can be typed in.  
[A]: Letters can be typed in.  
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Inputting Example  
To enter the name “NJ Office”  
The cursor (_) flashes alternately with the character at its current location.  
Press the [123/ABC] key.  
Press the [6] key twice.  
Press the [5] key once.  
Press the [0] key once.  
Press the [6] key 3 times.  
Press the [3] key 7 times.  
Press the [)] key.  
Press the [3] key 7 times.  
Press the [4] key 7 times.  
Press the [2] key 7 times.  
Press the [3] key 6 times.  
3-24  
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Correcting text and input precautions:  
-
-
To erase all entered text, press the [Panel reset] key.  
To delete only part of the entered text, use the [*] and [)] keys to move  
the cursor (_) to the character that you wish to delete, and then press the  
[No/C] key.  
-
To change an entered character, use the [*] and [)] keys to move the  
cursor (_) below the character that you wish to change, and then press  
the [No/C] key. Next, enter the new character. The character at the cur-  
sor’s position is replaced with the new character.  
-
-
If the same 10-key pad is needed to enter two characters in a row, press  
the  
[)] key after selecting the first character. (Refer to the above example.)  
To enter a space, press 10-key pad [0].  
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3.9  
Copy paper  
Paper specifications  
The following table specifies the type and size of paper to be used with each  
tray together with its capacity.  
Tray 1  
Specifications  
Paper type  
•
•
Plain paper, recycled paper (60 g/m to 90 g/m )  
Exclusive paper: card (91 g/m to 163 g/m ), OHP transparencies,  
envelopes  
Paper size  
Capacity  
•
•
A4 L, B5 L, A5 L, 16K L, Legal L, Letter L, Half Letter L,  
FLS (210 mm × 330 mm)  
Custom size  
Paper width: 90 mm to 216 mm  
Paper length: 140 mm to 356 mm  
•
•
Plain paper, recycled paper: 250 sheets (80 g/m )  
Exclusive paper  
card:  
OHP transparencies  
envelopes  
10 sheets  
5 sheets  
1 sheet  
Tray 2  
Specifications  
Paper type  
Paper size  
Capacity  
Plain paper, recycled paper (60 g/m to 90 g/m )  
A4 L, Letter L*  
500 sheets (80 g/m )  
*
Two tray types are available for tray 2. Select the desired tray type at the time of purchase.  
Bypass tray  
Specifications  
Paper type  
•
•
Plain paper, recycled paper (60 g/m to 90 g/m )  
Exclusive paper: card (91 g/m to 163 g/m ), OHP transparencies,  
envelopes, label sheets  
Paper size  
Capacity  
•
•
A4 L, B5 L, A5 L, 16K L, Legal L, Letter L, Half Letter L,  
FLS (210 mm × 330 mm)  
Custom size  
Paper width: 90 mm to 216 mm,  
Paper length: 140 mm to 356 mm  
•
•
Plain paper, recycled paper: 10 sheets (80 g/m )  
Exclusive paper  
card:  
OHP transparencies 1 sheet  
envelopes 1 sheet  
1 sheet  
L: Lengthwise  
3-26  
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Precautions for loading paper  
Please adhere to the following precautions:  
-
Be sure to observe the paper specifications (paper type, paper size, and  
capacity) for each tray, otherwise a paper misfeed could result.  
When paper is loaded into the bypass tray, a message appears, indicat-  
ing that the paper size be specified. Specify the size and type of paper  
that is loaded. Paper loaded into the bypass tray is given priority during  
feeding.  
-
-
The size of FLS is preset to 330 mm × 210 mm. To change the FLS size,  
contact a service representative.  
Unsuitable paper  
The following types of paper should not be used, otherwise decreased print  
quality, paper misfeeds or damage to the machine may occur.  
-
Overhead projector transparencies that have already been fed through  
the machine  
Even if the transparency is still blank, do not reuse it.  
Paper that has been printed on by a heat-transfer printer or an inkjet  
printer  
-
-
-
-
-
-
-
Paper that is either extremely thick or extremely thin  
Folded, curled, wrinkled, or torn paper  
Paper that has been left unwrapped for a long period of time  
Damp paper  
Perforated paper or paper with punched holes  
Extremely smooth or extremely rough paper, or paper with an uneven  
surface  
-
Paper that has been treated, such as carbon-backed, heat-sensitive or  
pressure-sensitive paper  
-
-
-
-
-
Paper that has been decorated with foil or embossing  
Paper of a non-standard shape (not rectangular)  
Paper that is bound with glue, staples or paper clips  
Paper with labels attached  
Paper with ribbons, hooks, buttons, etc. attached  
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Loading paper  
While loading paper, be sure to observe the following precautions.  
Precautions  
Illustration  
If the paper is curled, flatten it before loading it.  
Do not load so much paper that the top of the stack  
is higher than the , mark or exceeds the specified  
number of sheets.  
Push the paper guides firmly up against the edges of  
the paper.  
When loading additional paper, remove any paper  
remaining in the drawer, place it on top of the new  
paper, and then align the paper in the stack well be-  
fore loading it into the drawer.  
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Precautions  
Illustration  
When loading envelopes, load them with the flap fac-  
ing down, as shown in the illustration at the right.  
Bypass tray  
Before loading envelopes, press them down to make  
sure that all air is removed, and make sure that the  
folds of the flaps are firmly pressed, otherwise the  
envelopes may become wrinkled or a paper misfeed  
may occur.  
Only 1 envelope at a time can be loaded in tray 1 and  
the bypass tray.  
Tray 1  
Note  
We recommend replenishing the paper only after all of the paper in the  
drawer has been used.  
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Loading paper into tray 1  
1
Remove the bypass tray.  
2
Load the paper into the tray so that  
the front side of the paper (the side  
facing up when the package was un-  
wrapped) faces up.  
3
4
Slide the paper guides against the  
edges of the paper. If legal-size pa-  
per is installed, open the door of  
tray 1.  
Attach the bypass tray in its original  
position.  
When legal-size paper is  
installed  
!
Detail  
If paper with a different size or type is loaded, various settings must be  
specified. If the settings are not correctly specified, paper size error may  
occur. For details, refer to “Specifying TRAY SETTING” on page 7-16.  
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Loading paper into the bypass tray  
1
Load the paper so that the front side  
of the paper (the side facing up when  
the package was unwrapped) faces  
up.  
2
Slide the paper guides against the  
edges of the paper.  
!
Detail  
When paper is loaded into the bypass tray, the paper size and type must  
be specified, otherwise paper size error may occur. For details, refer to  
“Specifying the size and type of manually fed paper” on page 4-6.  
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Loading paper into tray 2 (option)  
1
Pull out the drawer for tray 2.  
2
Remove the drawer cover, and then  
press down on the paper-lifting plate  
until it locks into place.  
3
4
Load the paper into the drawer so  
that the front side of the paper (the  
side facing up when the package  
was unwrapped) faces up.  
Attach the drawer cover, and then re-  
turn the drawer for tray 2 to its origi-  
nal position.  
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3.10 Loading originals  
Two ways of loading the original  
The original may be loaded in the automatic document feeder or placed di-  
rectly on the original glass. Choose the appropriate method according to the  
type of the original.  
Specific types of originals  
Original loading Original type  
Original size  
Automatic docu- Sheet originals  
A4 L, B5 L, A5 L, Legal L, Letter L,  
Half Letter L  
ment feeder  
Weight of originals:  
35 g/m to 128 g/m  
•
Original width:  
138 mm to 216 mm  
Original length:  
•
130 mm to 356 mm  
Original glass  
Max. weight of sheet originals, books, Maximum: Legal  
or three-dimensional objects: 2 kg  
L: Lengthwise  
Loading originals in the automatic document feeder  
The automatic document feeder automatically feeds originals one page after  
another so that the machine can scan the data on each page. After the ma-  
chine finishes scanning the data, the automatic document feeder ejects the  
page into the exit tray. To ensure the best possible performance of the auto-  
matic document feeder, use only originals of the specified type.  
Precautions for loading paper into the automatic document feeder  
The following types of originals are not suitable for use in the automatic doc-  
ument feeder, as a misfeed or damaged original could result. Place such  
types of originals on the original glass.  
-
-
-
-
-
-
-
-
Typing paper, paraffin paper, and other thin paper  
Cards  
Originals larger than Legal L or smaller than Half Letter  
OHP transparencies, translucent paper  
Wrinkled, dog-eared, curled, or torn originals  
Clipped or stapled originals  
Coated originals such as carbon-backed paper  
Up to 19 A4-size document pages can be scanned and stored in the  
memory at one time. However, if the optional expansion memory is in-  
stalled, up to 180 scanned pages can be stored.  
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Loading originals into the automatic document feeder  
7 CAUTION  
Paper jam in fact of overloaded automatic document feeder.  
%
%
A maximum of 50 document pages can be loaded.  
Do not load so many pages that the top of the stack is higher than the  
, mark.  
%
Be sure to adjust the document guides so that they are against the  
edges of the document, otherwise the document may not be fed in  
straight.  
1
Place the stack of originals face up  
on the automatic document feeder  
tray.  
2
3
Slide the front adjustable document  
guide plate to the size of the origi-  
nals.  
Specify the desired copy settings.  
For details, refer to “Making a basic  
copy” on page 4-3 and “Basic Fax-  
ing” on page 5-15.  
4
Press the [Start] key.  
This will start the print cycle.  
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Placing the original on the original glass  
The method for positioning the original differs depending on the type of orig-  
inal being used.  
Care should be taken when positioning the following types of originals.  
-
An original of a non-standard size:  
The document size cannot be detected automatically. Press the [Paper]  
key or the [Zoom] key, and then select the desired paper size (p. 4-5) or  
zoom ratio (p. 4-10).  
-
-
A highly transparent original (OHP transparencies, translucent pa-  
per, etc.):  
Place a blank sheet of paper of the same size over the original.  
A book or other three-dimensional object:  
Let the machine scan the contents of the original with the original cover  
or the automatic document feeder raised. Do not attempt to push the  
original glass with excessive force, as a malfunction could result. The  
maximum load resistance of the original glass is 2 kg.  
7 CAUTION  
Bright light can blend your eyes.  
%
While scanning a thick book or other three-dimensional object with the  
automatic document feeder open, do not look directly at the bright light  
that may shine through the original glass. Although the light that shines  
through the original glass is bright, it is not a laser beam and, therefore,  
is not as dangerous.  
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Positioning a sheet original  
Use the following procedure to position plain paper or an original that is not  
suitable for use in the automatic document feeder.  
1
2
Raise the automatic document feed-  
er.  
Place the original face down on the  
original glass.  
3
Position the original on the original  
glass so that the corner of the origi-  
nal aligns with the arrow in the up-  
per-left corner of the original scales.  
4
5
Gently lower the automatic docu-  
ment feeder.  
Specify the desired copy settings.  
For details, refer to “Making a basic copy” on page 4-3 and “Basic Fax-  
ing” on page 5-15.  
6
Press the [Start] key.  
This will start the print cycle.  
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Positioning highly transparent originals  
When making a copy from OHP transparencies, translucent paper, or other  
highly transparent original, position the original as detailed below.  
1
2
Raise the automatic document feed-  
er.  
Place the original face down on the  
original glass.  
3
Position the original on the original  
glass so that the corner of the origi-  
nal aligns with the arrow in the up-  
per-left corner of the original scales.  
4
5
6
Place a blank sheet of paper of the  
same size over the original.  
Gently lower the automatic docu-  
ment feeder.  
Specify the desired copy settings.  
For details, refer to “Making a basic  
copy” on page 4-3 and “Basic Faxing” on page 5-15.  
7
Press the [Start] key.  
This will start the print cycle.  
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Positioning books  
When copying an open book or magazine, position the original as detailed  
below.  
1
Raise the automatic document feeder.  
7 WARNING  
Broken original glass by incorrect handling.  
%
Do not place books weighing more than 2 kg on the original glass. In  
addition, do not press down extremely hard on the original, otherwise  
the machine may be damaged.  
2
Place the original face down on the  
original glass.  
3
Position the original on the original  
glass so that the corner of the origi-  
nal aligns with the arrow in the up-  
per-left corner of the original scales.  
7 CAUTION  
Bright light can blend your eyes.  
%
While scanning a thick book or other three-dimensional object with the  
automatic document feeder open, do not look directly at the bright light  
that may shine through the original glass. Although the light that shines  
through the original glass is bright, it is not a laser beam and, therefore,  
is not as dangerous.  
4
Gently lower the automatic document feeder or original cover.  
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5
6
Specify the desired copy settings.  
For details, refer to “Making a basic copy” on page 4-3 and “Basic Fax-  
ing” on page 5-15.  
Press the [Start] key.  
This will start the print cycle.  
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3.11 Checking the machine status  
The total number of pages copied and scanned since this machine was in-  
stalled can be checked.  
Menu  
Item  
Description  
TOTAL PAGE  
TOTAL COUNT  
Displays the total number of pages copied since  
this machine was installed.  
TOTAL SCAN  
Displays the total number of pages scanned since  
this machine was installed.  
However, the scanned number of pages in copy  
are not included.  
TX PAGES  
RX PAGES  
Displays the total number of pages faxed since  
this machine was installed.  
Displays the total number of pages received since  
this machine was installed.  
TX/RX RESULT  
PRINT REPORT  
TX RESULT  
REPORT  
Displays the transmission result report.  
Displays the reception result report.  
Prints the transmission result report.  
Prints the reception result report.  
RX RESULT  
REPORT  
TX RESULT  
REPORT  
RX RESULT  
REPORT  
ACTIVITY REPORT  
Prints the transmission/reception result report.  
Prints the list of documents stored in the memory.  
MEMORY DATA  
LIST  
MEMORY IMAGE  
PRINT  
Prints the reduced image of the first page of the  
document stored in the memory.  
ONE-TOUCH LIST  
Prints the recipients programmed in the one-  
touch dial keys.  
SPEED DIAL LIST  
Prints the recipients programmed for the speed  
dial numbers.  
KEY SETTING LIST Prints the settings specified for one-touch dial  
keys.  
MACHINE STATUS Prints the current machine status.  
CONFIGURATION  
PAGE  
Prints the current machine configuration.  
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3.11.1 TOTAL PAGE  
Checking a TOTAL PAGE count  
1
Press the [Status] key.  
Status  
2
Press the [Yes] key.  
Yes  
3
Press the [+] and [,] keys to check a  
total page count.  
–
–
–
–
TOTAL COUNT  
TOTAL SCAN  
TX PAGES  
RX PAGES  
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3.11.2 TX/RX RESULT  
Checking the TX/RX RESULT  
1
Press the [Status] key 2 times.  
Status  
2
Press the [Yes] key.  
Yes  
3
Press the [ ] and [ ] keys to display  
the desired transmission results to  
check them.  
What does TX and RX indicate?  
?
TX indicates sent faxes.  
RX indicates received ones.  
Do you want to return to the main  
screen?  
?
Press the [No/C] key twice while  
the transmission results are dis-  
played, the main screen appears.  
Do you want to print the trans-  
mission result report?  
?
Press the [Start] key. After the transmission result report is printed,  
the main screen appears.  
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3.11.3 PRINT REPORT  
Printing a PRINT REPORT  
1
Press the [Status] key 3 times.  
Status  
2
Press the [Yes] key.  
Yes  
3
4
Press the [ ] and [ ] keys to select  
the report/list that you wish to print.  
–
CONFIGURATION PAGE  
Press the [Yes] key.  
Yes  
After the specified report/list is print-  
ed, the main screen appears again.  
Note  
The reception/transmission result reports can be checked on screen. For  
details on viewing the transmission result, refer to “Checking the TX/RX  
RESULT” on page 3-42.  
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TX Result report  
The document number, recipient name, date sent, starting time of transmis-  
sion, number of document pages, time required, mode, and transmission re-  
sult are printed.  
0001  
TX  
001 AAA NEWYORK  
012345678  
APR.19  
18:00 010  
00:02'21"  
G3  
NG  
NG PAGE:1.3.5.7  
RX Result report  
The document number, caller name, date received, starting time of recep-  
tion, number of pages received, time required, mode, and reception result  
are printed.  
0001  
RX  
001 AAA TOKYO  
098765432  
APR.19  
18:00 001  
00:02'21"  
ECM  
NG  
0021:ERROR DURING RX  
3-44  
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Activity report  
The operation number, document number, date of operation, starting time of  
transmission/reception, type of operation (transmission or reception), recip-  
ient/caller name, number of pages sent/received, mode, and transmission/  
reception result are printed.  
The machine can also be set to print this report automatically after every 60  
transmissions/receptions.  
01 0001  
APR.19  
16:32 TX--- AAA  
NEWYORK  
006 00:01'16"  
ECM  
OK  
012345678  
02 0002  
03 0002  
04 0003  
APR.19  
APR.19  
APR.19  
18:00 ---RX AAA TOKYO  
098765432  
001 00:02'21"  
012 00:02'48"  
ECM  
ECM  
ECM  
NG  
OK  
OK  
18:00 ---RX AAA TOKYO  
098765432  
19:12 TX--- HEAD OFFICE 001 00:00'56"  
024682468  
Memory data list  
This is a list of documents stored in the memory and waiting to be sent, and  
documents specified for timer transmission, batch transmission or polling re-  
ception.  
The document number, type of operation being performed, time, recipient/  
caller name, and number of document pages are printed.  
Memory image print  
A reduced image of the first page of the document stored in the memory and  
waiting to be sent in addition to the document number, type of operation be-  
ing performed, recipient/caller name, date, time, and number of document  
pages are printed.  
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One-touch list  
The recipients programmed in the one-touch dial keys are printed in numer-  
ical order of the keys.  
OT-NO.  
DESTINATION STA- DESTINATION  
BATCH  
TIME  
SPEED  
SET DATE  
TION  
NUMBER  
OT-01  
OT-02  
OT-03  
OT-04  
AAA NEWYORK  
AAA TOKYO  
HEAD OFFICE  
NJ OFFICE  
012345678  
098765432  
024682468  
33.6  
14.4  
33.6  
14.4  
JAN.20.2001  
JAN.20.2001  
FEB.12.2001  
FEB.12.2001  
16:00  
0P02345678  
SUB:#1234  
Speed dial list  
The recipients programmed for the speed dial numbers are printed in numer-  
ical order.  
SP-NO.  
SP-001  
DESTINATION STA- DESTINATION NUMBER  
TION  
SPEED  
33.6  
SET DATE  
AMSTERDAM OF-  
FICE  
0P09876543  
JAN.20.2001  
SP-002  
SP-003  
SP-004  
KOREA OFFICE  
ABCDEF  
0P01357913  
024682468  
14.4  
33.6  
14.4  
JAN.20.2001  
FEB.12.2001  
FEB.12.2001  
POST OFFICE  
0224466880  
SUB:#5678  
Key setting list  
The group dialing and program dialing settings specified for one-touch dial  
keys are printed in numerical order of the keys.  
Machine status  
The current machine settings are printed.  
Configuration page  
The list of the printer settings is printed.  
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3.12 Print area  
Any part of the image within the area indicated below is not copied.  
A margin 4 mm (at full size) from the leading edge of the paper (A)  
A margin 4 mm (at full size) from the trailing edge of the paper (B)  
A margin 4 mm (at full size) on both sides of the paper (C)  
For details on using the copier to print from a computer when the printer con-  
troller is installed, refer to the user’s guide for the printer controller.  
A: 4 mm (at full size)  
B: 4 mm (at full size)  
C: 4 mm (at full size)  
Paper output direction  
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3-48  
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Making copies  
4
4
Making copies  
4.1  
Basic copies  
The following procedure describes how to place an original and make a basic  
copy of it.  
Making a basic copy  
1
Position the original.  
For details, refer to “Loading origi-  
nals” on page 3-33.  
2
3
Select the paper tray.  
For details, refer to “Paper selection”  
on page 4-5.  
Specify the zoom ratio.  
For details, refer to “Zoom ratio” on  
page 4-10.  
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Making copies  
4
4
Specify the image density.  
For details, refer to “Image Density”  
on page 4-12.  
5
Using the 10-key pad, enter the  
number of copies to be made. Any  
number from 1 to 99 can be entered.  
6
Press the [Start] key.  
This will start the copy cycle.  
–
–
To stop the copy cycle in mid-op-  
eration, press the [Stop] key.  
To cancel the copy job, press the  
[No/C] key or the [Panel reset]  
key.  
–
To restart the copy cycle, press  
the [Start] key.  
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4.2  
Paper selection  
The tray containing the paper you want to use can be manually selected. if  
an optional paper feed unit is installed  
When the desired paper is loaded into the bypass tray and the paper size and  
type are specified, paper loaded into the bypass tray is given priority during  
feeding.  
Selecting the paper tray manually  
Before selecting the paper tray manually:  
0 If paper is loaded into the bypass tray, first remove it.  
0 If tray 1 is selected, the paper size and paper type must first be specified.  
For details, refer to “Selecting the PAPER SOURCE SETUP menu” on  
page 7-13.  
1
2
Position the original.  
For details, refer to “Loading originals” on page 3-33.  
Press the [Paper] key until the tray  
loaded with the desired paper is se-  
lected.  
3
4
Specify the desired copy settings.  
For details, refer to “Making a basic  
copy” on page 4-3.  
2 LT  
Using the 10-key pad, enter the  
number of copies to be made, and  
then press the [Start] key.  
This will start the copy cycle.  
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Making copies  
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Specifying the size and type of manually fed paper  
1
2
Position the original.  
For details, refer to “Loading originals” on page 3-33.  
Load paper into the bypass tray.  
For details, refer to “Loading paper into the bypass tray” on page 3-31.  
How many paper can be loaded into the bypass tray  
?
% The bypass tray can be loaded with a maximum of 1 envelope, 1  
OHP transparency, 1 card, or 10 sheets of plain paper.  
3
The message shown at the right ap-  
pears. Press the [No/C] key.  
No  
C
4
Press the [*] and [)] keys until the  
desired paper type is selected.  
Do you want to copy on OHP  
transparencies?  
?
% The only paper sizes that can be  
loaded are A4 v(Lengthwise) and  
Letter v(Lengthwise).  
Do you want to return to the pre-  
vious message?  
?
% Press the [No/C] key.  
5
Press the [Yes] key.  
Yes  
4-6  
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Making copies  
4
6
Press the [*] and [)] keys to select a  
standard size of paper that is loaded.  
or  
A4  
A5  
B5  
press the [,] key to enter a custom  
size of paper that is loaded.  
Do you want to use a standard  
paper size (A5, B5, A4 ...)?  
?
% Select a standard paper size.  
% Continue with step 10.  
Do you want to enter a custom  
paper size?  
?
% Select CUSTOM.  
% Perform steps 7 through 10.  
Do you want to return to the pre-  
vious message?  
?
% Press the [No/C] key.  
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Making copies  
4
7
Using the 10-key pad, enter the  
width (X) of the paper. The width can  
range from 90 mm to 216 mm.  
90-216  
Do you want to clear the entered  
value?  
?
% Press the [No/C] key  
Tray 1  
Y
X
Bypass tray  
Y
X
8
Press the [Yes] key.  
Yes  
4-8  
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4
9
Using the 10-key pad, enter the  
length (Y) of the paper. The length  
can range from 140 mm to 356 mm.  
140-356  
10 Press the [Yes] key.  
Yes  
11 Specify the desired copy settings.  
For details, refer to “Making a basic  
copy” on page 4-3.  
12 Using the 10-key pad, enter the  
number of copies to be made.  
Do you want to change the number of copies to be made?  
?
% Remove the paper from the bypass tray and then reload it.  
% Repeat steps 11 and 12.  
13 Press the [Start] key  
This will start the copy cycle.  
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4
4.3  
Zoom ratio  
By specifying a zoom ratio, the copy can be enlarged or reduced.  
Zoom ratio settings  
Zoom ratio settings  
Description  
Fixed ratios  
The following optimum zoom ratios are available for making cop-  
ies from commonly used original sizes to standard paper sizes:  
•
•
•
•
•
•
•
•
× 0.25  
× 0.50  
× 0.70 (A4 %A5)  
× 0.81 (B5 %A5)  
× 1.15 (B5 %A4)  
× 1.41 (A5 %A4)  
× 2.00  
× 4.00  
Ratios set using the zoom  
[,] and [+] keys  
Touching the [,] or [+] key increases or decreases the zoom ratio  
in × 0.01 increments.  
The ratio can range from × 0.25 to × 4.00.  
Full size  
This setting makes a copy the same size as the original  
(× 1.00).  
4-10  
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Making copies  
4
Specifying the zoom ratio  
1
2
Position the original.  
For details, refer to “Loading originals” on page 3-33.  
Press the [Zoom] key until the de-  
sired fixed ratio is selected. Each  
press of the [Zoom] key changes the  
setting.  
Do you want to specify a zoom  
?
ratio other than a fixed ratio.  
% Press the [,] and [+] keys until  
the desired zoom ratio is speci-  
fied. Pressing these keys change  
the ratio in ×0.01 increments.  
% To quickly specify the desired  
zoom ratio, select the nearest  
fixed ratio, and then press the [,]  
and [+] keys until the desired  
zoom ratio is specified.  
3
Specify the desired copy settings.  
For details, refer to “Making a basic  
copy” on page 4-3.  
4
5
Using the 10-key pad, enter the number of copy to be made.  
Press the [Start] key  
This will start the copy cycle.  
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Making copies  
4
4.4  
Image Density  
Image density setting  
The image density setting can be adjusted in two broad modes, “Text” and  
“Photo”:  
-
–
Text mode  
The image density can be adjusted either automatically (Auto) or manu-  
ally in nine steps.  
–
–
The image density is adjusted automatically according to the original  
from which a copy is to be made.  
The image density can be adjusted manually to one of nine levels.  
To reduce bleed-throughs when copying newspapers and magazines,  
press the [*] key to select a lighter setting. To reproduce faint colors in  
brighter parts of the image, press the [)] key to select a darker setting.  
Selecting a darker setting could result in a background image being re-  
produced on the copy, while selecting a lighter setting could make the  
copy image itself too light: Select the appropriate level according to your  
original.  
-
Photo mode  
Select “Photo” when making a copy from an original having large halftone  
images, such as photos.  
4-12  
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Making copies  
4
Specifiying the image density  
1
2
Position the original.  
For details, refer to “Loading originals” on page 3-33.  
Press the [Auto/Photo] key on the  
control panel to select the desired  
mode. Each press of the [Auto/Pho-  
to] key changes the setting as shown  
at the right.  
–
–
–
If text mode is selected, TEXT is  
displayed.  
If the auto setting is selected, [A]  
is displayed.  
If photo mode is selected, PHO-  
TO is displayed. In the photo  
mode, the auto setting cannot be  
selected.  
[A]  
3
4
If you want to adjust the image den-  
sity manually, press the [*] or [)] key  
to select the desired setting.  
The displays for manually selected  
image densities are shown at the  
right.  
Light -4  
Specify the desired copy settings.  
For details, refer to “Making a basic  
copy” on page 4-3.  
-3  
-2  
-1  
5
6
Using the 10-key pad, enter the  
number of copies to be made.  
Standard 0  
1
Press the [Start] key  
2
3
This will start the copy cycle.  
Dark 4  
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Making copies  
4
4.5  
2in1 copies  
2in1 copy function  
Two sheets of single-sided documents can be copied onto one double-sided  
sheet. The optional automatic document feeder is required.  
Original  
Copy  
Specifying settings for 2in1 copies  
1
Position the original as shown in the  
illustration at the right.  
2
3
Press the [2in1] key, and then check  
that the indicator lights up.  
2in1  
Specify the desired copy settings.  
For details, refer to “Making a basic  
copy” on page 4-3.  
4
5
Using the 10-key pad, enter the  
number of copies to be made.  
Press the [Start] key  
This will start the copy cycle.  
4-14  
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Making copies  
4
4.6  
Finishing copies  
Finishing modes  
When printing two or more sets, each set can be printed (sorted) in order. In  
order to sort the printed pages, the automatic document feeder is required.  
Finishing modes  
Non-sort  
The copies are stacked on top of each other as  
Copying 1 set  
they are made.  
Copying 3 sets  
Sort  
Documents containing multiple pages can be  
copied and automatically separated into the  
individual sets  
Copying 3 sets  
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Making copies  
4
Specifying sorting  
1
2
Load the originals in the automatic document feeder.  
Press the [Sort] key, and then check  
that the indicator lights up. If the sort  
indicator is not lit, the non-sort set-  
ting is selected.  
Sort  
3
4
5
Using the 10-key pad, enter the  
number of copies to be made.  
Specify the desired copy settings.  
For details, refer to “Making a basic copy” on page 4-3.  
Press the [Start] key  
This will start the copy cycle.  
4-16  
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5 Faxing  
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Faxing  
5
5
Faxing  
This machine is a G3 fax. Faxes can only be sent or received with this ma-  
chine if the recipient’s or sender’s machine complies with the G3 standard.  
5.1  
Dialing  
The recipient’s fax number can be dialed using any of the seven different di-  
aling methods described below.  
The procedures described below assume that the fax is being sent using the  
automatic document feeder.  
Using direct dialing to communicate with overseas destinations  
If the country code and destination number are entered after the international  
code, you may hear a busy tone during dialing and transmission may not be  
possible. In such cases, press the [Redial/Pause] key twice after entering the  
international code to insert an approx. -6-second pause, and then enter the  
rest of the number. If this still fails to connect the call, perform manual trans-  
mission (p. 6-6).  
To fax by entering the fax number directly using the 10-key pad  
1
2
3
4
Press the [Fax] key to enter fax mode.  
Load the document into the automatic document feeder.  
If necessary, change the resolution setting (p. 5-14).  
Using the 10-key pad, enter the fax  
number of the recipient. F codes  
(SUB and SID) can also be entered.  
For details, refer to “Using F codes”  
on page 6-27.  
Have you entered the number correctly?  
?
% The fax number can contain a maximum of 30 digits.  
% The keys that can be used to enter the fax number are: the number  
keys (0 through 9), 1, #, Space, and Pause  
% If the [Redial/Pause] key is pressed while entering the fax number,  
a 3-second pause is added. A pause appears as “P” in the display.  
% If you wish to change the fax number, press the [No/C] key, and  
then enter the correct number.  
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5
% If the machine is connected to a PBX line and the outside line ac-  
cess number has been specified in the communication settings  
(p. 7-73), enter “#” to dial the outside line access number automat-  
ically.  
5
Press the [Start] key to begin scanning and sending the fax.  
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Faxing  
5
To fax using one-touch dialing  
If one-touch dial keys have already been programmed with fax numbers, the  
fax number of a recipient can be specified by pressing just the corresponding  
one-touch dial key.  
1
2
3
4
Press the [Fax] key to enter fax mode.  
Load the document into the automatic document feeder.  
If necessary, change the resolution setting (p. 5-14).  
Press the one-touch dial key ([01]  
through [15]) programmed with the  
fax number that you wish to send the  
fax to.  
5
Press the [Start] key.  
The machine automatically starts  
scanning the document and sending  
the fax.  
!
Detail  
For details on programming the one-touch dial keys, refer to “Specifiying  
ONE-TOUCH DIAL” on page 7-28.  
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5
To fax using speed dialing  
If speed dial numbers have already been programmed, the fax number of a  
recipient can be specified quickly by entering the corresponding speed dial  
number.  
1
2
3
4
Press the [Fax] key to enter fax mode.  
Load the document into the automatic document feeder.  
If necessary, change the resolution setting (p. 5-14).  
Press the [Speed dial] key, and then  
use the 10-key pad to enter the 3-  
digit speed dial number.  
Has the wrong speed dial number  
been entered?  
?
% Press the [No/C] key, and then  
enter the correct number.  
5
Press the [Start] key to begin scan-  
ning and sending the fax.  
!
Detail  
For details on programming speed dial numbers, refer to “Specifying  
SPEED DIAL” on page 7-32.  
5-6  
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5
To fax using group dialing  
If one-touch dial keys have already been programmed with a group of fax  
numbers, the fax numbers of all recipients in the group can be specified by  
pressing just the corresponding one-touch dial key.  
1
2
3
4
Press the [Fax] key to enter fax mode.  
Load the document into the automatic document feeder.  
If necessary, change the resolution setting (p. 5-14).  
Press the one-touch dial key ([01]  
through [15]) programmed with the  
group of fax numbers that you wish  
to send the fax to.  
5
Press the [Start] key.  
The machine automatically starts  
scanning the document and sending  
the fax.  
!
Detail  
For details on programming one-touch dial keys with a group of fax num-  
bers, refer to “Specifying GROUP DIAL” on page 7-36.  
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5
To fax using chain dialing  
Faxes can be sent to recipients that are specified using any combination of  
one-touch dial keys, speed dial numbers, direct input using the 10-key pad,  
and the [Redial] key.  
As an example, the following procedure describes how to specify recipients  
using one-touch keys, then using the 10-key pad.  
1
2
Load the document into the automatic document feeder.  
Press the [Speaker] key.  
3
Press the desired one-touch key,  
and then press the [Start] key.  
4
5
After the message PRESS START  
KEY appears, use the 10-Key Pad to  
enter the recipient’s fax number.  
Press the [Start] key.  
5-8  
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Faxing  
5
To fax using program dialing  
If one-touch dial keys have already been programmed with fax numbers and  
a transmission/reception function (such as timer transmission or polling re-  
ception), that function can be carried out by pressing just the corresponding  
one-touch dial key.  
1
2
Press the [Fax] key to enter Fax mode.  
Load the document into the automatic document feeder. (This step is  
not necessary with polling reception.)  
3
4
If necessary, change the resolution setting (p. 5-14). (This step is not  
necessary with polling reception.)  
Press the one-touch dial key ([12]  
through [15]) programmed with the  
desired function.  
5
Press the [Start] key.  
The programmed function automati-  
cally begins.  
Do you want to cancel the timer  
transmission?  
?
% To cancel a timer transmission,  
select CANCEL RESERV. from  
the “FUNCTION” menu (p. 6-21).  
!
Detail  
For details on setting program dialing, refer to “Specifying PROGRAM DI-  
AL” on page 7-40.  
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Faxing  
5
To fax using the phone book  
The phone book contains all programmed one-touch dialing and speed dial-  
ing numbers, allowing you to search for and select the recipient that you wish  
to send the fax to.  
1
2
3
4
Press the [Fax] key to enter fax mode.  
Load the document into the automatic document feeder.  
If necessary, change the resolution setting (p. 5-14).  
Press the [Phone book] key.  
5
Using the [*] and [)] keys, select ei-  
ther LIST or SEARCH, and then  
press the [Yes] key.  
–
If LIST was selected:  
The list of programmed one-  
touch dialing and speed dialing  
numbers is displayed. Using the  
[+] and [,] keys, select the de-  
sired recipient.  
–
If SEARCH was selected:  
A screen appears, allowing you to enter the text to be searched for.  
Search for the desired recipient by entering part (or all) of the name  
programmed. For details on performing the search, refer to “To  
search the phone book” on page 5-11.  
6
Press the [Start] key to begin scanning and sending the fax.  
5-10  
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Faxing  
5
To search the phone book  
1
2
Press the [Phone book] key.  
Using the [*] and [)] keys, select  
SEARCH, and then press the [Yes]  
key.  
A screen appears, allowing you to  
enter the text to be searched for.  
3
Using the 10-key pad, enter the first  
few characters of the name pro-  
grammed for the desired recipient.  
–
Enter the name programmed in  
the one-touch dial key or the speed dial number. (For details on en-  
tering text, refer to “Entering Text” on page 3-23.)  
From 1 to 10 characters can be entered.  
–
4
Press the [Yes] key.  
The number of names beginning with  
the text entered in step 3 is dis-  
played.  
To select a recipient from the dis-  
played search results, skip to step 7.  
Are there no one-touch dialing or  
speed dialing numbers with names beginning with the entered text?  
?
% After “(0)” is displayed, the screen allowing you to enter the search  
text appears.  
5
To narrow down the search results  
even further, press the [Yes] key, and  
then enter more search text.  
6
7
Press the [Yes] key.  
Using the [+] and [,] keys, select the  
desired recipient.  
Does the desired recipient name  
?
not appear in the search results?  
% Press the [No/C] key twice to return to the screen allowing you to  
enter the search text, and then try searching for different text.  
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Faxing  
5
8
Press the [Start] key to begin scan-  
ning and sending the fax.  
5-12  
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Faxing  
5
To redial the last recipient called  
1
2
3
4
Press the [Fax] key to enter fax mode.  
Load the document into the automatic document feeder.  
If necessary, change the resolution setting (p. 5-14).  
Press the [Redial/Pause] key.  
The fax number of the last recipient  
called is displayed.  
5
Press the [Start] key to begin scan-  
ning and sending the fax.  
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Faxing  
5
5.2  
Transmission settings  
Adjusting the fax resolution  
Selecting one of the following resolutions to match the type of document to  
be faxed (documents containing a lot of small print, detailed illustrations or  
photos) will produce a sharper result.  
Document type  
Resolution setting  
Standard  
Documents with normal print  
Documents containing small print, such as newspapers  
Documents containing detailed illustrations  
Fine, Super fine  
Documents containing text and objects with varying  
shades, such as photos  
Standard + Half tone,  
Fine + Half Tone  
Documents containing objects with varying shades, such Fine + Half tone,  
as photos  
Super fine + Half tone  
To specify the resolution  
1
2
Load the document into the automatic document feeder.  
Press the [Resolution] key on the  
control panel to select the resolution  
mode.  
3
Using the [*] and [)] keys, select the  
fax resolution, and then press the  
[Yes] key.  
Note  
Depending on the recipient’s fax machine, faxes sent with the Super fine  
or Super fine + Half tone setting may not be sent as specified, and instead  
are sent with the Fine or Half tone setting.  
If the Half Tone or Super fine + Half tone setting is specified, the fax may  
be sent with a decreased resolution depending on the quality of the re-  
cipient’s fax machine or whether the document size is larger than the pa-  
per loaded in the recipient’s fax machine.  
5-14  
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5.3  
Basic Faxing  
To fax using the automatic document feeder  
1
Press the [Fax] key to enter fax  
mode.  
2
3
4
5
Load the document face up into the  
automatic document feeder.  
Adjust the document guide plates to  
fit the size of the document.  
If necessary, change the resolution  
setting (p. 5-14).  
Using the 10-key pad, enter the fax  
number of the recipient.  
–
The fax number of a previously  
programmed recipient can also  
be specified. Refer to “Dialing” on page 5-3.  
6
Press the [Start] key to begin scanning and sending the fax.  
Once transmission is finished, a beep is sounded.  
If the fax could not be sent, the transmission result report is printed  
(p. 7-76).  
Do you want to stop the transmission?  
?
% To stop the transmission, press the [Stop] key.  
Do you want to cancel a scanned document queued for transmis-  
sion or a fax waiting to be redialed?  
?
% Select CANCEL RESERV. from the “FUNCTION” menu (p. 6-21).  
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Faxing  
5
Note  
About 224 A4-size document pages can be scanned and stored in the  
memory at one time. If the optional expansion memory (32 MB Memory  
for Fax) is installed, as many as 1024 document pages can be stored.  
Reminder  
While faxing, if the recipient’s fax machine is busy or does not answer or  
if, for any other reason, such as a transmission error, the fax is not sent  
correctly, the transmission result report is printed.  
5-16  
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Faxing  
5
To fax documents positioned on the original glass  
1
Press the [Fax] key to enter fax  
mode.  
2
3
4
Lift open the automatic document  
feeder.  
Position the document to be faxed  
face down on the original glass.  
Align the document on the scales  
above and to the left of the original  
glass.  
5
6
If necessary, change the resolution setting (p. 5-14).  
Using the 10-key pad, enter the fax  
number of the recipient, and then  
press the [Yes] key.  
–
The fax number of a previously  
programmed recipient can also be specified. Refer to “Dialing” on  
page 5-3.  
7
Press the [Start] key to display a message confirming the size of the  
loaded document page. If the indicated page size is correct, press the  
[Yes] key. To scan multiple document pages, continue loading pages  
and pressing the [Yes] key until all pages are scanned. After scanning  
all document pages to be faxed, press the [Start] key to begin sending  
the fax.  
Once transmission is finished, a beep is sounded.  
If the fax could not be sent, the transmission result report is printed  
(p. 7-76).  
Do you want to stop the transmission?  
?
% To stop the transmission, press the [Stop] key.  
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Faxing  
5
If the memory becomes full while scanning fax documents  
If the memory becomes full while scanning a document for memory trans-  
mission, only the pages that have been scanned are sent.  
With a queued transmission (a fax transmission requested while another fax  
transmission job is being performed) or timer transmission, if the memory be-  
comes full while scanning the document, a message appears, allowing you  
to select whether to send just the scanned pages or cancel the transmission.  
If the transmission is canceled, the data for the scanned pages is deleted.  
After the other fax transmission or reception is finished, check the amount of  
memory available, and then try sending the fax again.  
5-18  
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Faxing  
5
5.4  
Checking transmission results  
The transmission result information for a maximum of 60 sent and received  
documents is saved.  
To check the transmission result  
1
Press the [Status] key.  
2
3
4
Press the [,] key.  
Press the [Yes] key.  
Using the [+] and [,] keys, display  
the desired transmission results to  
check them.  
What does TX and RX indicate?  
?
% TX indicates sent faxes.  
RX indicates received ones.  
Do you want to return to the main screen?  
?
% Press the [No/C] key twice while the transmission results are dis-  
played, the main screen appears.  
Do you want to print the transmission result report?  
?
% Press the [Start] key. After the transmission result report is printed,  
the main screen appears.  
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5
5-20  
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Fax transmission/Reception methods  
6
6
Fax transmission/Reception methods  
6.1  
Transmission methods  
6.1.1 Memory transmission  
With memory transmission, the document is scanned, then stored in the  
memory for transmission (queued transmission).  
Memory transmission is selected as the default transmission mode.  
!
Detail  
For details on sending faxes through memory transmission, refer to “Ba-  
sic Faxing” on page 5-15.  
To specify memory TX  
1
Press the [Fax] key to enter fax  
mode.  
2
3
Load the document into the auto-  
matic document feeder.  
If necessary, change the resolution  
setting (p. 5-14).  
4
5
Press the [Memory TX] key.  
Check that the memory TX lamp  
lights up. If the memory TX lamp is  
not lit, the direct transmission is se-  
lected.  
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6
6
7
Using the 10-key pad, enter the fax  
number of the recipient.  
–
The fax number of a previously  
programmed recipient can also  
be specified. For details, refer to “Dialing” on page 5-3.  
Press the [Start] key to begin scanning and sending the fax.  
Once transmission is finished, a beep is sounded.  
If the fax could not be sent, the transmission result report is printed  
(p. 7-76).  
Do you want to stop the transmission?  
?
% To stop the transmission, press the [Stop] key.  
6-4  
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6
6.1.2 Direct transmission  
If the memory TX lamp is not lit, the direct transmission is selected. One page  
of the document at a time can be scanned, according to the transmission  
status. This ensures that even documents with many pages can be sent.  
Note  
When faxing using direct transmission, the document should be loaded  
into the automatic document feeder. Transmission is not possible by po-  
sitioning the document on the original glass.  
If direct transmission is specified while a fax is being sent or received, the  
transmission will be queued.  
With direct transmission, multiple recipients cannot be specified.  
Direct transmission and timer transmission cannot be performed at the  
same time.  
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Fax transmission/Reception methods  
6
6.1.3 Manual transmission  
If the machine is connected to a telephone and the same line is used for  
phoning and faxing, the document can simply be sent after talking with the  
recipient over the phone.  
This is useful, for example, if you wish to tell the recipient that you are send-  
ing a fax.  
Note  
If the recipient’s fax machine is set to receive faxes automatically (auto-  
matic reception), a beep is sounded without the recipient answering the  
phone; however, at that time, the telephone cannot be used for talking.  
If the fax is to be sent after talking on the telephone, use the automatic  
document feeder.  
Manual transmission is possible if a telephone (either purchased or rent-  
ed) is connected to the TEL port of this machine.  
Note  
Even when pulse dialing is being used, entering "1" produces signals for  
tone dialing.  
To send a fax manually  
1
2
3
Load the document into the automatic document feeder.  
If necessary, change the resolution setting (p. 5-14).  
Pick up the telephone receiver.  
Check that the dial tone can be  
heard.  
4
5
Specify the fax number of the recipi-  
ent.  
–
–
Use the telephone to dial the fax number.  
The fax number of the recipient can also specified using the keys in  
the control panel of this machine (p. 5-3).  
After finishing talking on the phone, the recipient should press the nec-  
essary key to start receiving the fax.  
Once the recipient’s fax machine is ready, a beep is sounded.  
6-6  
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Fax transmission/Reception methods  
6
6
7
Press the [Start] key to begin scan-  
ning and sending the fax.  
Replace the telephone receiver.  
Do you want to stop the transmission?  
?
% Press the [Stop] key.  
Note  
If the [Speaker] key is pressed instead of picking up the telephone receiv-  
er, the speaker can be used for manual transmission in the same way as  
described above.  
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6
6.1.4 Batch transmission  
Multiple documents can be stored in the memory and faxed together at a  
specified time. In order to use this function, the corresponding utility mode  
function must first be used to program a one-touch dial key with the batch  
transmission settings (transmission time) (p. 7-28).  
To fax using batch transmission  
1
2
3
Load the document into the automatic document feeder.  
If necessary, change the resolution setting (p. 5-14).  
Press the one-touch dial key pro-  
grammed with the desired batch  
transmission settings.  
4
Press the [Start] key to begin scan-  
ning the document.  
The document is automatically sent  
at the specified time.  
Do you want to cancel a batch transmission?  
?
% Select CANCEL RESERV. from the FUNCTION menu (p. 6-21).  
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6.1.5 Broadcast transmission  
The same document can be sent to multiple recipients at one time.  
A maximum of 231 recipients can be specified for the same transmission.  
The recipients can be specified by using the one-touch dial keys, the speed  
dial numbers or group dialing, by selecting from the phone book, or by en-  
tering the fax number using the 10-key pad.  
Note  
A maximum of 16 recipients can be specified by entering the fax number  
using the 10-key pad.  
A maximum of 15 recipients can be programmed with a one-touch dial  
key and a maximum of 200 recipients can be programmed with a speed  
dial number.  
Note  
With the result report printed after the transmission is finished, you can  
check whether the fax was sent to all recipients.  
To fax using broadcast transmission  
1
2
3
Position the document.  
If necessary, change the resolution setting (p. 5-14).  
Press the [Function] key.  
4
Press the [1] key from the 10-key  
pad.  
or  
Press the [Function] key once to se-  
lect BROADCAST, and then press  
the [Yes] key.  
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6
5
Specify the fax number of the recipient.  
Repeat the appropriate operations described below until all recipients  
have been specified.  
Do you want to use one-touch dial keys?  
?
% Press the one-touch dial key pro-  
grammed with the desired fax  
number.  
% Press the [Yes] key, and then  
specify the next recipient.  
Do you want to use speed dial  
numbers?  
?
% Press the [Speed Dial] key, and  
then use the 10-key pad to enter  
the 3-digit speed dial number  
programmed with the desired fax  
number.  
% Press the [Yes] key, and then  
specify the next recipient.  
Do you want to use group dialing?  
?
% Press the one-touch dial key programmed with the desired group  
of fax numbers.  
% Press the [Yes] key, and then specify the next recipient.  
Do you want to select from the phone book?  
?
% Press the [Phone Book] key, and then select either LIST or  
SEARCH to select the desired fax number.  
For details, refer to “To fax using the phone book” on page 5-10.  
% Press the [Yes] key, and then specify the next recipient.  
Do you want to enter the number using the 10-key pad?  
?
% Enter the fax number of the recip-  
ient.  
% Press the [,] key. F codes (SUB  
and SID) can also be entered.  
% Press the [Yes] key, and then specify the next recipient.  
Has the wrong fax number been specified?  
?
% Press the [No/C] key to delete the current selection. This is valid  
only before the recipient is set by pressing the [Yes] key.  
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6
6
7
Press the [Start] key.  
A message appears, allowing you to select whether or not to check the  
recipients.  
To check the recipients, press the  
[Yes] key. If you do not wish to check  
the recipients, continue with step 9.  
The recipients specified in step 5 are  
displayed in the order that they were selected.  
8
Check the recipient, and then press  
the [Yes] key.  
After all recipients have been  
checked, Fin.=START appears in the  
display.  
Do you want to delete the dis-  
played recipient?  
?
% Press the [No/C] key.  
9
Press the [Start] key to begin scanning and sending the fax.  
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6
6.1.6 Timer transmission  
A document can be scanned and stored in the memory to be sent at a spec-  
ified time. This function is convenient for sending documents with a large  
number of pages at discounted calling times.  
Note  
The time is set for a 24-hour period.  
If the machine is not programmed with the current time (p. 7-78), the fax  
cannot be sent at the specified time.  
A timer transmission cannot be performed at the same time as a direct  
transmission.  
Note  
Timer transmission can be combined with broadcast transmission, mail-  
box transmission, polling reception, or relay initiation transmission.  
To fax using timer transmission  
1
2
3
Position the document.  
If necessary, change the resolution setting (p. 5-14).  
Press the [Function] key.  
4
Press the [2] key from the 10-key  
pad.  
or  
Press the [Function] key twice to se-  
lect TIMER TX, and then press the  
[Yes] key.  
A screen appears, allowing you to  
specify the transmission time.  
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Fax transmission/Reception methods  
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5
Using the 10-key pad, enter the de-  
sired transmission time, and then  
press the [Yes] key.  
Do you want to correct the time?  
?
% Press the [No/C] key, and then enter the correct time.  
6
7
Specify the fax number of the recipi-  
ent. For details, refer to “Dialing” on  
page 5-3.  
Press the [Start] key.  
The machine scans the document, then enters transmission standby  
mode.  
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6.1.7 Mailbox transmission  
The fax can be sent to a recipient’s mailbox.  
This is perfect for sending an important document to a specific person.  
Note  
Mailbox transmission is compatible with F code transmission. Machines  
compatible with F codes can be specified as recipients for mailbox trans-  
mission.  
To fax using mailbox transmission  
1
2
3
Position the document.  
If necessary, change the resolution setting (p. 5-14).  
Press the [Function] key.  
4
Press the [3] key from the 10-key  
pad.  
or  
Press the [Function] key 3 times to  
select MAILBOX TX, and then press  
the [Yes] key.  
5
Specify the recipient, and then press  
the [Yes] key. For details, refer to “Di-  
aling” on page 5-3  
A screen appears, allowing you to  
specify the mailbox ID.  
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6
6
Using the 10-key pad, enter the mail-  
box ID of the recipient.  
–
Enter the mailbox ID (SUB) (20  
digits or less) registered for the  
recipient.  
–
If the recipient is specified using a one-touch dial key or a speed  
dial number also programmed with a SUB, the SUB is displayed as  
the mailbox ID. If necessary, change the mailbox ID.  
Do you want to correct the mailbox ID?  
?
% Press the [No/C] key, and then enter the new number.  
7
8
Press the [Yes] key.  
Using the 10-key pad, enter the  
password.  
–
Enter the password (20 digits or  
less) if a password has been set  
for the recipient’s mailbox.  
Do you want to correct the password?  
?
% Press the [No/C] key, and then enter the new number.  
9
Press the [Start] key to begin scanning and sending the fax.  
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6.1.8 Relay initiation transmission  
Documents can be sent from this machine (transmitting station) to another  
fax machine (acting as a relay station), which then sends the documents to  
multiple recipients (receiving stations). By relaying the documents through a  
fax machine closer to the remote recipients, the transmission time and cost  
for the transmitting station are reduced.  
In order to fax using relay initiation transmission, a relay box must first be  
programmed at the relay station.  
Note  
Relay initiation transmission is compatible with F code transmission.  
Only machines that are compatible with relay broadcast transmission  
should be specified as relay stations. This machine can be specified as a  
relay station.  
Relay initiation transmission and mailbox transmission cannot be per-  
formed at the same time.  
In order to fax using relay initiation transmission, a relay box ID must first  
be programmed at the relay station (p. 7-49).  
To fax using relay initiation transmission  
1
2
3
Position the document.  
If necessary, change the resolution setting (p. 5-14).  
Press the [Function] key.  
4
Press the [7] key from the 10-key  
pad.  
or  
Press the [Function] key 7 times to  
select RELAY INITIATE, and then  
press the [Yes] key.  
6-16  
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5
Specify the relay station, and then  
press the [Yes] key. For details, refer  
to “Dialing” on page 5-3.  
A screen appears, allowing you to  
specify the relay box ID.  
6
Using the 10-key pad, enter the relay  
box ID.  
–
Enter the mailbox ID (SUB) (20  
digits or less) registered for the  
recipient.  
Do you want to correct the ID?  
?
% Press the [No/C] key, and then enter the new number.  
7
8
Press the [Yes] key.  
A screen appears, allowing you to specify the password.  
Using the 10-key pad, enter the  
password.  
–
Enter the password (20 digits or  
less) if a password has been set  
at the relay station.  
Do you want to correct the password?  
?
% Press the [No/C] key, and then enter the new number.  
9
Press the [Start] key to begin scanning and sending the fax.  
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6
6.1.9 Polling Transmission  
Documents scanned and saved in the memory can be retrieved by the recip-  
ient.  
Note  
Polling transmission is compatible with F code transmission.  
A maximum of 30 polling transmissions can be programmed.  
If the memory is full, polling transmission cannot be set.  
With polling transmission, the recipient incurs the cost of the call.  
To set up polling transmission  
1
2
3
Position the document.  
If necessary, change the resolution setting (p. 5-14).  
Press the [Function] key.  
4
Press the [5] key from the 10-key  
pad.  
or  
Press the [Function] key 5 times to  
select POLLING TX, and then press  
the [Yes] key.  
5
Using the [*] and [)] keys, select ei-  
ther SINGLE or MULTI, and then  
press the [Yes] key.  
–
To allow only one polling trans-  
mission request, then delete the document from the memory, select  
SINGLE.  
–
To allow multiple polling transmission requests, select MULTI. The  
document is stored in the memory until it has been deleted.  
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Fax transmission/Reception methods  
6
6
Using the 10-key pad, enter the 4-  
digit polling ID, and then press the  
[Yes] key.  
–
If you do not wish to set a polling  
ID, skip to step 8.  
–
–
The polling ID can be set to any number between 0000 and 9999.  
If there is only one polling transmission document, it is not neces-  
sary to specify a polling ID and password.  
7
8
Using the 10-key pad, enter the 4-  
digit password.  
–
–
If you do not wish to set a pass-  
word, continue with step 8.  
The password can be set to any number between 0000 and 9999.  
Press the [Start] key.  
The machine scans the document, then enters standby mode.  
To delete a document from the polling transmission setup  
1
Press the [Function] key.  
2
Press the [5] key from the 10-key  
pad.  
or  
Press the [Function] key 5 times to  
select POLLING TX, and then press  
the [Yes] key.  
If polling transmission has been set,  
a screen appears, allowing you to specify the polling ID.  
3
Using the [*] and [)] keys, select ei-  
ther SINGLE or MULTI, and then  
press the [Yes] key.  
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6
4
5
Using the 10-key pad, enter the poll-  
ing ID, and then press the [Yes] key.  
Press the [No/C] key to delete from  
the memory the document set for  
polling transmission.  
Do you want to keep the polling  
transmission setting?  
?
%
Press the [Yes] key.  
6
Press the [No/C] key twice to return to the main screen.  
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6.1.10 Canceling (Deleting) a Document Queued in the Memory  
for Transmission  
Of the documents stored in the memory and waiting to be sent, a specific  
document can be selected and deleted.  
To cancel a queued document  
1
Press the [Function] key.  
2
Press the [8] key from the 10-key  
pad.  
or  
Press the [Function] key 8 times to  
select CANCEL RESERV., and then  
press the [Yes] key.  
The details (specified transmission  
time/type of transmission) of the jobs queued in the memory are dis-  
played.  
Have no jobs been queued in the memory?  
?
% The message NONE appears.  
3
Using the [+] and [,] keys, select the  
job to be deleted.  
–
The following types of job are dis-  
played.  
MEMORY: Memory transmission  
B-CAST: Broadcast transmission  
TIMER: Timer transmission  
M.B. TX: Mailbox transmission  
POLL-TX: Polling transmission  
POLL-RX: Polling reception  
RELAY: Relay initiation transmission  
FORWARD: Fax forwarding  
–
To check the recipient of the currently displayed transmission job,  
press the [)] key. After checking, press the [Yes] key to return to  
the previous screen.  
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Fax transmission/Reception methods  
6
4
Press the [Yes] key to delete the dis-  
played job.  
FUNCTION menu appears in the dis-  
play.  
5
6
To delete another queued job, repeat steps 2 and 4.  
If you are finished deleting jobs, press the [No/C] key to return to the  
main screen.  
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6.2  
Reception methods  
6.2.1 Manual reception  
This machine normally receives faxes automatically. However, if a telephone  
is connected and the same line is used for phoning and faxing, the document  
can simply be received after talking with the caller over the phone.  
Note  
Manual reception is possible if a telephone is connected to the TEL port  
of this machine.  
To receive faxes manually, use the corresponding utility mode function to  
select the manual reception mode (p. 7-64).  
To receive a fax manually  
1
2
After the telephone rings, pick up the receiver to talk with the caller.  
After talking and the caller’s fax machine sounds long beeps, press the  
[Start] key.  
The machine starts receiving the fax.  
Were the long beeps not sounded by the caller’s fax machine?  
?
% If the caller’s fax machine is set to send automatically, the long  
beeps may not be sounded.  
3
If the telephone receiver is replaced, the fax reception is finished and  
the machine sounds a beep.  
6.2.2 Memory reception  
This machine automatically prints faxes that it has received. However, when  
receiving confidential faxes, the received document can be stored in the  
memory and printed at a specified time or when memory reception is turned  
off.  
!
Detail  
Memory reception is set using the corresponding utility mode function.  
For details on changing the setting, refer to “Specifying MEMORY RX  
MODE” on page 7-64.  
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6.2.3 Mailbox reception  
If mailbox numbers and F codes (mailbox IDs and passwords) have already  
been programmed on this machine, this function can be used to receive only  
those faxes with an identical mailbox ID and password specified by the call-  
er.  
Since the received fax can only be retrieved after entering the corresponding  
mailbox ID, confidential faxes can safely be sent and received.  
!
Detail  
For details on programming the mailboxes, refer to “Specifying MAIL-  
BOX” on page 7-55.  
To retrieve a document from a mailbox  
1
Press the [Function] key.  
2
Press the [4] key from the 10-key  
pad.  
or  
Press the [Function] key 4 times to  
select PRINT MAILBOX RX, and  
then press the [Yes] key.  
A screen appears, allowing you to  
enter the mailbox ID.  
3
Using the 10-key pad, enter the 4-  
digit mailbox ID, and then press the  
[Yes] key.  
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Fax transmission/Reception methods  
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6.2.4 Polling Reception  
Using polling reception, documents set up in other fax machines can be re-  
ceived.  
Note  
Polling reception is compatible with F code transmission.  
To receive a fax using polling reception  
1
Press the [Function] key.  
2
Press the [6] key from the 10-key  
pad.  
or  
Press the [Function] key 6 times to  
select POLLING RX, and then press  
the [Yes] key.  
3
4
Specify the fax number to be called.  
For details, refer to step 5 of “To fax  
using broadcast transmission” on  
page 6-9.  
To enter the polling ID and pass-  
word, press the [,] key.  
–
If there is no need to enter a poll-  
ing ID and password, skip to step  
7.  
5
Using the 10-key pad, enter the poll-  
ing ID (20 digits or less), and then  
press the [Yes] key.  
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6
6
7
Using the 10-key pad, enter the  
password (20 digits or less), and then  
press the [Yes] key.  
To specify multiple fax numbers, re-  
peat steps 3 through 6.  
–
If you do not wish to specify other  
fax numbers, continue with step  
8.  
8
9
Press the [Start] key.  
A message appears, allowing you to select whether or not to check the  
fax numbers to be called.  
To check the numbers to be called,  
press the [Yes] key.  
–
If you do not wish to check the  
numbers to be called, skip to  
step 11.  
10 The fax numbers specified in step 3  
are displayed in the order that they  
were selected.  
Check the fax numbers, and then  
press the [Yes] key.  
After all fax numbers have been  
checked, Fin.=START appears in the  
display.  
Do you want to delete the dis-  
played fax number?  
?
% Press the [No/C] key.  
11 Press the [Start] key.  
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6.3  
Using F codes  
This machine is compatible F code transmissions.  
F codes are mailbox functions, such as SUB (sub-addresses), SEP (selective  
polling), SID and PWD (passwords), regulated by the G3 standards of the  
ITU-T (International Telecommunication Union). Mailbox transmission and  
reception is possible only with similar machines compatible with F code  
transmission. Using the 10-key pad, the following F codes can be set, de-  
pending on the use.  
F codes  
-
-
-
SUB:  
Specify when transmitting while using F codes.  
SID:  
Specify when limiting the recipient/caller with a password.  
SEP:  
Specify when calling another fax machine to receive a document set up  
in it (polling reception).  
Note  
The F code function is only available with fax machines that have this  
function as well. Ask your partner, if their machine can process F code  
transmissions.  
If one-touch dial keys or speed dial numbers are programmed with F  
codes (SUB and SID), the appropriate F code can quickly be transmitted  
to the recipient/caller.  
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6.3.1 Using Mailboxes  
Specifying mailboxes  
Mailboxes can be used if they are set up using the corresponding Utility  
mode function. For details, refer to “Mailbox reception” on page 6-24.  
Mailbox  
Fax  
transmission  
(F code)  
Mailbox ID  
Print  
F code mailbox transmission/reception  
A maximum of 5 mailboxes can be set up. Since a mailbox ID is required in  
order to retrieve documents received in the different mailboxes, confidential  
faxes can safely be sent and received.  
For details, refer to “Specifying MAILBOX” on page 7-55.  
If one-touch dial keys or speed dial numbers are programmed with F codes,  
the appropriate F code can quickly be transmitted.  
For details, refer to “Mailbox transmission” on page 6-14.  
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6.3.2 Specifying F codes  
When sending faxes  
F codes can be specified when the 10-key pad is being used to enter the fax  
number of a recipient while sending a fax.  
1
Using the 10-key pad, enter the fax  
number of the recipient.  
2
Press the [,] key, and then use the  
10-key pad to enter the SUB.  
–
A number up to 20 digits long can  
be entered for the SUB.  
–
–
To enter an SID, continue with step 3.  
If an SID will not be entered, continue with step 4.  
3
4
Press the [,] key, and then use the  
10-key pad to enter the SID.  
–
A number up to 20 digits long can  
be entered for the SID.  
Press the [Start] key to begin scanning and sending the fax.  
Programming F codes  
F codes can be specified when programming one-touch dial keys or speed  
dial numbers.  
!
Detail  
For details, refer to “Fax registration settings” on page 7-26.  
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Using the utility mode  
7
7
Using the utility mode  
There are fifteen menus in the utility mode.  
No.  
Name  
Description  
1
MACHINE  
SETTING  
Used to specify settings for the machine’s operating environment.  
2
3
4
PAPER SOURCE  
SETUP  
Used to specify the size and type of paper loaded in tray1. In ad-  
dition, auto tray switching can be enabled for each tray.  
USER MANAGE-  
MENT  
Used to specify settings after the drum cartridge is replaced.  
ADMIN.MANAGE-  
MENT  
Used to specify setting for the administrator.  
5
6
COPY SETTING  
Used to specify the default settings for each copy function.  
Used to specify the default setting for each fax function.  
FAX REGISTRA-  
TION  
7
8
9
TX OPERATION  
RX OPERATION  
COMM. SETTING  
Used to specify the default setting for TX operation.  
Used to specify the default setting for RX operation.  
Used to specify the default setting for communicating environ-  
ment.  
10  
11  
12  
REPORTING  
Used to specify the default setting for each report function.  
INITIAL USER DATA Used to specify setting for the initializing user data.  
NETWORK SET-  
TING  
Available only if the optional network interface card NC-501 is in-  
stalled. For details, refer to the User’s Guide for the network inter-  
face card (NC-501).  
13  
14  
15  
E-MAIL SETTING 1  
E-MAIL SETTING 2  
SCAN SETTING  
Available only if the optional scanner unit SU-502 is installed. For  
details, refer to the User’s Guide for the scanner unit SU-502.  
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Using the utility mode  
7
7.1  
Machine settings  
From the MACHINE SETTING menu, various settings for the machine’s op-  
erating environment can be specified. Refer to the following table for details  
on each function.  
No.  
Name  
Description  
1
AUTO PANEL  
RESET  
Whether the auto panel reset function is disable or the time  
(0.5 min, 1 min, 2 min, 3 min, 4 min, or 5 min) until the machine is  
reset after finishing copying/printing or after performing the last  
operation can be selected. If the auto panel reset function is ena-  
bled, all functions are automatically reset to their default settings.  
•
Default setting: 1 min.  
2
3
ENERGY SAVE  
MODE  
If the machine performs no operations for a set length of time, it  
will automatically enter the energy save mode. The length of time  
until the machine enters energy save mode can be set between 1  
and 240 min (in 1 min increments).  
•
Default setting: 15 min.  
DENSITY (ADF)  
The scanning density when using the automatic document feeder  
can be adjusted.  
Mode 1:  
For printing lighter copies of dark documents to avoid darkening  
of copies.  
Mode 2:  
For printing copies with same density as documents.  
•
Default setting: Mode 1.  
4
DENSITY (BOOK)  
The density when scanning from the original glass can be adjust-  
ed.  
Mode 1:  
For printing copies with same density as documents.  
Mode 2:  
For printing lighter copies of dark documents to avoid darkening  
of copies.  
•
Default setting: Mode 1.  
5
6
PRINT DENSITY  
LCD CONTRAST  
The copy/print density can be adjusted to one of six levels be-  
tween –3 and +2. With the normal print density at 0, choose a  
smaller number for a lighter print or choose a higher number for a  
darker print.  
•
Default setting: 0 (Normal).  
The brightness of the display can be set to one of four levels be-  
tween –1 and +2.  
•
Default setting: 0 (Normal).  
7
8
LANGUAGE  
The display language can be selected.  
•
Default setting: English.  
LAMP OFF TIME  
The time until the exposure lamp goes off can be adjusted.  
Mode 1:  
When four hours have passed since the last operation was per-  
formed  
Mode 2:  
When the machine enters energy save mode  
•
Default setting: Mode 1.  
9
BUZZER VOLUME  
This function can be used to set the volume of alarms and the  
beep sounded when a key is pressed.  
•
Default setting: LOW.  
7-4  
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Using the utility mode  
7
No.  
Name  
Description  
0
INITIAL MODE  
This function can be used to set the mode (Copy mode or Fax  
mode) that the machine starts up in or returns to after the Control  
Panel is reset.  
•
Default setting: COPY.  
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7
Selecting the MACHINE SETTING menu  
1
2
Press the [Utility] key.  
MACHINE SETTING appears.  
From the 10-key pad, press the key  
[0] to [9] for the machine setting func-  
tion that you wish to set.  
The machine setting functions are as  
follows:  
1 AUTO PANEL RESET  
2 ENERGY SAVE MODE  
3 DENSITY (ADF)  
4 DENSITY (BOOK)  
5 PRINT DENSITY  
6 LCD CONTRAST  
7 LANGUAGE  
8 LAMP OFF TIME  
9 BUZZER VOLUME  
0 INITIAL MODE  
Do you want to quit changing the machine settings?  
?
% Press the [No/C] key. STOP SETTING? appears.  
% Press the [Yes] key to quit changing the settings.  
7-6  
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Using the utility mode  
7
Specifying AUTO PANEL RESET  
1
Select AUTO PANEL RESET in the  
MACHINE SETTING menu.  
For details, refer to page 7-6.  
2
Press the [*] and [)] keys to select  
either ON or OFF, and then press the  
[Yes] key.  
Do you want to disable the panel  
reset function?  
?
% Select OFF. The auto panel reset  
function is disabled. MACHINE  
SETTING appears again.  
Yes  
3
4
Press the [*] and [)] keys to select  
the desired time period (min).  
Press the [Yes] key.  
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7
Specifying ENERGY SAVE MODE  
1
Select ENERGY SAVE MODE in the  
MACHINE SETTING menu.  
For details, refer to page 7-6.  
2
Use the 10-key pad to specify the  
desired length of time until the copier  
enters energy save mode. The timer  
can be set between 1 min and 240  
min.  
Do you want to clear the entered  
value?  
?
% Press the [No/C] key and enter  
the correct value.  
3
Press the [Yes] key.  
Specifying DENSITY (ADF)  
1
Select DENSITY (ADF) in the MA-  
CHINE SETTING menu.  
For details, refer to page 7-6.  
2
3
Press the [*] and [)] keys to select  
either MODE 1 or MODE 2.  
Press the [Yes] key.  
7-8  
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Using the utility mode  
7
Specifying DENSITY (BOOK)  
1
Select DENSITY (BOOK) in the MA-  
CHINE SETTING menu.  
For details, refer to page 7-6.  
2
3
Press the [*] and [)] keys to select  
either MODE 1 or MODE 2.  
Press the [Yes] key.  
Specifying PRINT DENSITY  
1
2
3
Select PRINT DENSITY in the MA-  
CHINE SETTING menu.  
For details, refer to page 7-6.  
Press the [*] and [)] keys to select  
one of the seven print density levels  
between LIGHT and DARK.  
Press the [Yes] key.  
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Using the utility mode  
7
Specifying LCD CONTRAST  
1
2
3
Select LCD CONTRAST in the MA-  
CHINE SETTING menu.  
For details, refer to page 7-6.  
Press the [*] and [)] keys to select  
one of the four display contrast levels  
between LIGHT and DARK.  
Press the [Yes] key.  
Specifying LANGUAGE  
1
Select LANGUAGE in the MACHINE  
SETTING menu.  
For details, refer to page 7-6.  
2
3
Press the [+] and [,] keys to select  
the desired language.  
Press the [Yes] key.  
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Using the utility mode  
7
Specifying LAMP OFF TIME  
1
Select LAMP OFF TIME in the MA-  
CHINE SETTING menu.  
For details, refer to page 7-6.  
2
3
Press the [*] and [)] keys to select  
either MODE 1 or MODE 2.  
Press the [Yes] key.  
Specifying BUZZER VOLUME  
1
2
3
Select BUZZER VOLUME in the MA-  
CHINE SETTING menu.  
For details, refer to page 7-6.  
Press the [*] and [)] keys to set the  
buzzer volume to HIGH, LOW or  
OFF.  
Press the [Yes] key.  
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Using the utility mode  
7
Specifying INITIAL MODE  
1
Select INITIAL MODE in the MA-  
CHINE SETTING menu.  
For details, refer to page 7-6.  
2
3
Press the [*] and [)] keys to select  
either COPY or FAX.  
Press the [Yes] key.  
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7
7.2  
Paper source settings  
From the PAPER SOURCE SETUP menu, the various settings for each paper  
tray can be specified.  
No.  
Name  
Description  
1
TRAY1 PAPER  
The type and size of paper loaded in tray 1 can be specified.  
•
Default setting: PLAIN, A4 v(Lengthwise).  
2
TRAY SETTING  
Whether or not auto tray switching is enabled for each paper tray  
can be specified. (p. 3-22)  
•
Default setting: CONTINUOUS.  
Selecting the PAPER SOURCE SETUP menu  
1
2
Press the [Utility] key twice.  
PAPER SOURCE SETUP appears.  
From the 10-key pad, press the key  
[1] or [2] for the paper source setup  
function that you wish to set.  
The paper source setup functions are  
as follows:  
1 TRAY1 PAPER  
2 TRAY SETTING  
Do you want to quit setting up the paper sources?  
?
% Press the [No/C] key. STOP SETTING? appears. Press the [Yes]  
key to quit changing the settings.  
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Using the utility mode  
7
Specifying TRAY1 PAPER  
1
Select TRAY1 PAPER in the PAPER  
SOURCE SETUP menu. For details  
refer to page 7-13.  
2
Press the [*] and [)] keys until the  
type of paper loaded is selected.  
Do you want to copy on OHP  
transparencies?  
?
% The only paper sizes that can be  
loaded are A4 v(Lengthwise) and  
Letter v(Lengthwise).  
3
4
Press the [Yes] key.  
Press the [*] and [)] keys to select a  
standard size of paper that is loaded.  
or  
A4  
A5  
B5  
press the [,] key to enter a custom  
size of paper that is loaded.  
Do you want to use a standard  
paper size (A5, B5, A4 ...)?  
?
% Select a standard paper size.  
% Continue with step 8.  
Do you want to enter a custom  
paper size?  
?
% Select CUSTOM.  
% Perform steps 5 through 7.  
Do you want to return to the previous message?  
?
% Press the [No/C] key.  
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7
5
Using the 10-key pad, enter the  
width (X) of the loaded paper. The  
paper width can range from 90 mm  
to 216 mm.  
90-216  
Do you want to clear the entered  
value?  
?
% Press the [No/C] key.  
6
Press the [Yes] key.  
Y
X
7
Using the 10-key pad, enter the  
length (Y) of the loaded paper. The  
paper width can range from 140 mm  
to 356 mm.  
140-356  
Do you want to clear the entered  
value?  
?
% Press the [No/C] key.  
8
Press the [Yes] key.  
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Using the utility mode  
7
Specifying TRAY SETTING  
A tray can be selected only if the optional paper feed cassette is installed.  
1
Select TRAY SETTING in the PAPER  
SOURCE SETUP menu.  
For details refer to page 7-13.  
2
Press the [+] and [,] key to select a  
tray.  
3
4
5
Press the [Yes] key.  
Yes  
Press the [*] and [)] keys to select  
either FIXED or CONTINUOUS.  
–
–
FIXED:  
Auto tray switching disabled  
CONTINUOUS:  
Auto tray switching enabled  
Press the [Yes] key.  
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7
7.3  
User management settings  
From the USER MANAGEMENT menu, the various functions which must be  
specified after the drum cartridge is replaced are available.  
No.  
Name  
Description  
1
CHANGE D/C  
This function is used to specify when the drum cartridge will need  
to be replaced.  
!
Detail  
For details, refer to “Replacing the drum cartridge” on page 8-12.  
Selecting the USER MANAGEMENT menu  
1
2
3
Press the [Utility] three times.  
USER MANAGEMENT appears.  
Press the [Yes] key.  
CHANGE D/C appears.  
Press the [Yes] key.  
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Using the utility mode  
7
7.4  
Admin. management settings  
From the ADMIN. MANAGEMENT menu, various functions for controlling the  
use of the machine can be set. In order to set an ADMIN. MANAGEMENT  
function, the administrator access number must be entered.  
No.  
ADMIN. MANAGE- Description  
MENT  
1
REMOTE MONITOR This function can be used to set whether or not the machine can  
be accessed and the status of the machine can be checked from  
the service center.  
For details, consult with the service representative.  
Note  
The registering and setup of the administrator access number should be  
performed by the service representative. For details, contact the service  
representative.  
The administrator of this machine should be sure not to lose the admin-  
istrator access number.  
7-18  
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Using the utility mode  
7
Selecting the ADMIN. MANAGEMENT menu  
1
Press the [Utility] key four times.  
ADMIN. MANAGEMENT appears.  
2
3
Press the [Yes] key.  
From the 10-key pad, press the key  
[1] for the ADMIN. MANAGEMENT  
function that you wish to set.  
The admin. management functions are as follows:  
1 REMOTE MONITOR  
4
Using the 10-key pad, enter the 6-  
digit administrator access number,  
and then press the [Yes] key.  
Note  
If, at any time, you wish to quit setting an ADMIN. MANAGEMENT func-  
tion, press the [No/C] key. When the message STOP SETTING? appears,  
press the [Yes] key to quit.  
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7
Specifying REMOTE MONITOR  
1
Select REMOTE MONITOR in the  
ADMIN. MANAGEMENT menu.  
For details refer to page 7-17.  
2
Press the [*] and [)] keys to select  
either LIMITED or FULL or OFF.  
3
Press the [Yes] key.  
–
–
If LIMITED or OFF was selected, the ADMIN.MANAGEMENT menu  
appears again.  
If FULL was selected, a screen  
appears allowing you to enter the  
password. Using the 10-key pad,  
enter the 4-digit password, and  
then press the [Yes] key.  
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7
7.5  
Copy settings  
When the machine is turned on or the [Panel reset] key is pressed, the ma-  
chine is automatically reset to its initial mode. By changing the default set-  
tings, you can change the initial mode. Refer to the following table for the  
default settings for each function.  
No.  
Name  
Description  
1
PAPER PRIORITY  
The tray that is given priority can be set to either “TRAY1” or  
“TRAY2”.  
•
Default setting: TRAY1.  
2
DENSITY PRIORITY The density that is selected when the machine is turned on or the  
[Panel reset] key is pressed can be set to “AUTO”, “MANUAL” or  
“PHOTO”.  
•
Default setting: AUTO.  
3
4
DENSITY LEVEL (A) The default Auto density level setting can be set to “LIGHT  
(A): Auto (–1)”, “NORMAL (0)” or “DARK (+1)”.  
Default setting: NORMAL (0).  
•
DENSITY LEVEL (M) The default manual density level setting can be set to one of nine  
(M): Manual  
levels between –4 and +4, with the normal print density at 0.  
If a smaller number (toward –) is selected, the print becomes light-  
er. If a larger number (toward +) is selected, the print becomes  
darker.  
•
Default setting: NORMAL (0).  
5
6
OUTPUT PRIORITY The finishing setting that is selected when the machine is turned  
on or the [Panel reset] key is pressed can be set to “NON” or  
“SORT”.  
•
Default setting: NON.  
RESOLUTION  
The default resolution when scanning with the automatic docu-  
ment feeder can be set to “600 dpi × 300 dpi” or “600 dpi × 600  
dpi”.  
•
Default setting: 600 dpi × 300 dpi.  
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7
Selecting the COPY SETTING menu  
1
2
Press the [Utility] key five times.  
COPY SETTING appears.  
From the 10-key pad, press the key  
[1] to [6] for the copy setting function  
that you wish to set.  
The copy setting functions are as fol-  
lows:  
1 PAPER PRIORITY  
2 DENSITY PRIORITY  
3 DENSITY LEVEL (A)  
4 DENSITY LEVEL (M)  
5 OUTPUT PRIORITY  
6 RESOLUTION  
Do you want to quit changing the copy settings?  
?
% Press the [No/C] key. STOP SETTING? appears. Press the [Yes]  
key to quit changing the settings.  
Specifying PAPER PRIORITY  
1
Select PAPER PRIORITY in the  
COPY SETTING menu.  
For details refer to page 7-22.  
2
3
Press the [*] and [)] keys to select  
either TRAY1 or TRAY2.  
Press the [Yes] key.  
7-22  
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Using the utility mode  
7
Specifying DENSITY PRIORITY  
1
Select DENSITY PRIORITY in the  
COPY SETTING menu.  
For details refer to page 7-22.  
2
3
Press the [*] and [)] keys to select  
either AUTO, MANUAL or PHOTO.  
Press the [Yes] key.  
Specifying DENSITY LEVEL (A)  
1
2
3
Select DENSITY LEVEL (A) in the  
COPY SETTING menu. For details  
refer to page 7-22.  
Press the [*] and [)] keys to select  
one of the three print density levels  
between LIGHT and DARK.  
Press the [Yes] key.  
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Using the utility mode  
7
Specifying DENSITY LEVEL (M)  
1
2
3
Select DENSITY LEVEL (M) in the  
COPY SETTING menu. For details  
refer to page 7-22.  
Press the [*] and [)] keys to select  
one of the nine print density levels  
between LIGHT and DARK.  
Press the [Yes] key.  
Specifying OUTPUT PRIORITY  
1
Select OUTPUT PRIORITY in the  
COPY SETTING menu.  
For details refer to page 7-22.  
2
3
Press the [*] and [)] keys to select  
either NON or SORT.  
Press the [Yes] key.  
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Using the utility mode  
7
Specifying RESOLUTION  
1
Select RESOLUTION in the COPY  
SETTING menu.  
For details refer to page 7-22.  
2
3
Press the [*] and [)] keys to select  
either 600 × 300 or 600 × 600.  
Press the [Yes] key.  
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7
7.6  
Fax registration settings  
From the FAX REGISTRATION menu, various settings can be specified in or-  
der to take advantage of this machine’s many fax functions.  
No.  
FAX REGISTRA-  
TION  
Characteristic/Description  
1
ONE-TOUCH DIAL  
This function can be used to program one-touch dial keys with  
fax numbers, allowing the recipient to be specified easily and ac-  
curately without the need to manually enter the number using the  
10-key pad.  
A maximum of 15 settings can be programmed. This dialing  
method is convenient for programming numbers where faxes are  
frequently sent to.  
2
3
4
SPEED DIAL  
This function can be used to program speed dial numbers with  
fax numbers, allowing the recipient to be specified easily and ac-  
curately without the need to manually enter the number using the  
10-key pad.  
A maximum of 200 fax numbers can be programmed.  
GROUP DIAL  
PROGRAM DIAL  
This function can be used to program a single one-touch dial key  
with a maximum of 50 different fax numbers as one group. Pro-  
gramming a one-touch dial key with a group of fax numbers is  
convenient when documents are frequently sent to a set group of  
multiple recipients.  
This function can be used to program one-touch dial keys with  
fax numbers and a transmission/reception function (such as tim-  
er transmission or polling reception), allowing that function to be  
carried out by pressing just the corresponding one-touch dial  
key.  
5
6
BATCH TX  
MAILBOX  
This function can be used to specify the batch transmission set-  
ting (transmission time) for a one-touch dial key programmed  
with recipient fax numbers, so multiple documents can be stored  
in the memory and sent out together at the specified time.  
This function can be used to specify mailbox IDs in order to re-  
ceive faxes with mailbox reception only if the mailbox ID sent by  
the caller matches the mailbox ID set on this machine.  
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7
Selecting the FAX REGISTRATION menu  
1
2
Press the [Utility] key six times.  
FAX REGISTRATION appears.  
From the 10-key pad, press the key  
[1] through [6] for the fax registration  
function that you wish to set.  
The fax registration functions are as  
follows:  
1 ONE-TOUCH DIAL  
2 SPEED DIAL  
3 GROUP DIAL  
4 PROGRAM DIAL  
5 BATCH TX  
6 MAILBOX  
Note  
If, at any time, you wish to quit programming, changing or deleting a fax  
registration function, press the [No/C] key. When the message STOP  
REGISTRATION? appears, press the [Yes] key to quit.  
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Using the utility mode  
7
Specifiying ONE-TOUCH DIAL  
If the one-touch dial keys are programmed with fax numbers, the recipient  
can be specified easily and accurately without the need to manually enter the  
number using the 10-key pad.  
A maximum of 15 numbers can be programmed.  
To program a one-touch dial key  
1
2
3
Select the ONE-TOUCH DIAL in the  
FAX REGISTRATION menu.  
For details, refer to page 7-27.  
Press the one-touch dial key that you  
wish to program.  
Enter the name of the programmed  
number.  
–
–
For details on entering text, refer  
to “Entering Text” on page 3-23.  
Text up to 20 characters long can be entered for the name.  
4
5
Press the [Yes] key.  
Using the 10-key pad, enter the fax  
number of the recipient.  
–
The fax number can contain a  
maximum of 30 digits.  
For details on the characters that can be entered. Refer to “To fax  
by entering the fax number directly using the 10-key pad” on  
page 5-3.  
–
–
To enter a SUB, continue with step 7.  
If a SUB will not be entered, press the [Yes] key after entering the  
fax number, and then skip to step 10.  
–
–
If you wish to change the fax number, press the [No/C] key, and  
then enter the correct number.  
For details on F codes (SUB and SID), refer to “Using F codes” on  
page 6-27.  
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7
6
Press the [,] key, and then use the  
10-key pad to enter the SUB.  
–
A number up to 20 digits long can  
be entered for the SUB.  
–
–
To enter an SID, continue with step 8.  
If an SID will not be entered, skip to step 9.  
7
Press the [,] key, and then use the  
10-key pad to enter the SID.  
–
A number up to 20 digits long can  
be entered for the SID.  
8
9
Press the [Yes] key.  
Using the [*] and [)] keys, select the  
desired modem speed.  
10 Press the [Yes] key.  
The settings are registered. To pro-  
gram another one-touch dial key, re-  
peat steps 3 through 11.  
11 Press the [No/C] key to finish pro-  
gramming.  
The FAX REGISTRATION menu ap-  
pears again.  
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7
To change/delete a programmed one-touch dial key  
1
2
3
Select the ONE-TOUCH DIAL in the  
FAX REGISTRATION menu.  
For details, refer to page 7-27.  
Press the one-touch dial key that you  
wish to change or delete.  
Press the [No/C] key.  
–
If a one-touch dial key pro-  
grammed with a group of fax  
numbers or a transmission/re-  
ception function is pressed, the  
message shown at the right ap-  
pears. To delete the programmed  
settings, press the [No/C] key.  
The FAX REGISTRATION menu  
appears again.  
–
To change the group dialing or program dialing settings, refer to  
page 7-36 and page 7-40.  
4
Using the [*] and [)] keys, select ei-  
ther EDIT or DELETE, and then  
press the [Yes] key.  
–
–
If EDIT was selected, the name is  
displayed. (Continue with step 6.)  
If DELETE was selected, the settings programmed for the one-  
touch dial key are deleted and the SELECT REGIST.KEY screen  
appears again.  
–
If you try to change the settings for a one-touch dial number used  
in group dialing or program dialing, a confirmation message ap-  
pears, asking whether or not to change the corresponding settings  
programmed in group dialing or program dialing.  
If the [Yes] key is pressed, the corresponding settings programmed  
in group dialing or program dialing are changed.  
If the [No/C] key is pressed, the corresponding settings pro-  
grammed in group dialing or program dialing are deleted.  
If a one-touch dial number used in group dialing or program dialing  
is deleted, it is also deleted from the corresponding group dialing or  
program dialing.  
–
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Using the utility mode  
7
5
Change the name, fax number, F  
codes (SUB and SID) and modem  
speed as desired.  
–
–
For details on changing the fax  
number, refer to “Entering Text” on page 3-23.  
For details on changing the F codes (SUB and SID) or modem  
speed, refer to p. 7-28.  
6
7
When you are finished making changes, press the [Yes] key.  
To change the settings of another one-touch dial key, repeat steps 3  
through 7.  
Press the [No/C] key to return to the  
FAX REGISTRATION menu.  
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Using the utility mode  
7
Specifying SPEED DIAL  
If speed dial numbers are programmed with fax numbers, the recipient can  
be specified easily and accurately without the need to manually enter the  
number using the 10-key pad.  
A maximum of 200 fax numbers (001 to 200) can be programmed.  
To program a speed dial number  
1
2
3
Select the SPEED DIAL in the FAX  
REGISTRATION menu.  
For details, refer to page 7-27.  
Using the 10-key pad, enter the 3-  
digit speed dial number (ex. 011) that  
you wish to program.  
Enter the name of the programmed  
number.  
–
–
For details on entering text, refer  
to “Entering Text” on page 3-23.  
Text up to 20 characters long can be entered for the name.  
4
5
Press the [Yes] key.  
Using the 10-key pad, enter the fax  
number of the recipient.  
–
The fax number can contain a  
maximum of 30 digits.  
For details on the characters that can be entered. Refer to “To fax  
by entering the fax number directly using the 10-key pad” on  
page 5-3.  
–
–
To enter a SUB, continue with step 7.  
If a SUB will not be entered, press the [Yes] key after entering the  
fax number, and then skip to step 10.  
–
–
If you wish to change the fax number, press the [No/C] key, and  
then enter the correct number.  
For details on F codes (SUB and SID), refer to “Using F codes” on  
page 6-27.  
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Using the utility mode  
7
6
Press the [,] key, and then use the  
10-key pad to enter the SUB.  
–
A number up to 20 digits long can  
be entered for the SUB.  
–
–
To enter an SID, continue with step 8.  
If an SID will not be entered, skip to step 9.  
7
Press the [,] key, and then use the  
10-key pad to enter the SID.  
–
A number up to 20 digits long can  
be entered for the SID.  
8
9
Press the [Yes] key.  
Using the [*] and [)] keys, select the  
desired modem speed.  
10 Press the [Yes] key.  
The settings are registered.  
To program another speed dial  
number, repeat steps 3 through 11.  
11 Press the [No/C] key to finish pro-  
gramming.  
The FAX REGISTRATION menu ap-  
pears again.  
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Using the utility mode  
7
To change/delete a programmed speed dial number  
1
2
3
4
Select the SPEED DIAL in the FAX  
REGISTRATION menu.  
For details, refer to page 7-27.  
Using the 10-key pad, enter the  
speed dial number that you wish to  
change or delete.  
Press the [No/C] key.  
Using the [*] and [)] keys, select ei-  
ther EDIT or DELETE, and then  
press the [Yes] key.  
–
–
If EDIT was selected, the name is  
displayed. (Continue with step 6.)  
If DELETE was selected, the settings programmed for the speed  
dial number are deleted and the speed dial input screen appears  
again.  
–
If you try to change the settings for a speed dial number used in  
group dialing or program dialing, a confirmation message appears,  
asking whether or not to change the corresponding settings pro-  
grammed in group dialing or program dialing.  
If the [Yes] key is pressed, the corresponding settings programmed  
in group dialing or program dialing are changed.  
If the [No/C] key is pressed, the corresponding settings pro-  
grammed in group dialing or program dialing are deleted.  
If a speed dial number used in group dialing or program dialing is  
deleted, it is also deleted from the corresponding group dialing or  
program dialing.  
–
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Using the utility mode  
7
5
Change the fax number, F codes  
(SUB and SID), and modem speed as  
desired.  
–
–
For details on making changes,  
refer to “Entering Text” on page 3-23.  
For details on changing the F codes (SUB and SID) or modem  
speed, refer to p. 7-28.  
6
7
When you are finished making changes, press the [Yes] key.  
To change the settings of another speed dial number, repeat steps  
3 through 7.  
–
Press the [No/C] key to return to the  
FAX REGISTRATION menu.  
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Using the utility mode  
7
Specifying GROUP DIAL  
A single one-touch dial key can be programmed with a maximum of 50 dif-  
ferent fax numbers as one group. Programming a one-touch dial key with a  
group of fax numbers is convenient when documents are frequently sent to  
a set group of multiple recipients.  
To program a group of fax numbers  
1
2
3
Select the GROUP DIAL in the FAX  
REGISTRATION menu.  
For details, refer to page 7-27.  
Press the one-touch dial key that you  
wish to program.  
Enter the name of the group, and  
then press the [Yes] key.  
–
–
For details on entering text, refer  
to “Entering Text” on page 3-23.  
Text up to 20 characters long can be entered for the name.  
4
By using the one-touch dial keys or  
the speed dial numbers, specify the  
recipients.  
Do you wish to cancel the current  
selection?  
?
% Press the [No/C] key, and then specify the correct recipient.  
5
Press the [Yes] key, and then specify  
another recipient.  
–
–
–
Repeat steps 5 and 6 until all re-  
cipients have been specified.  
A maximum of 50 different fax numbers can be specified as one  
group.  
With group dialing, a one-touch dial key programmed with a group  
can be specified. In that case, the number of fax numbers pro-  
grammed in the specified one-touch dial key (group dial key) is add-  
ed.  
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Using the utility mode  
7
6
When you are finished specifying re-  
cipients, press the [Start] key.  
The settings are registered.  
To program another group, repeat  
steps 3 through 7.  
7
Press the [No/C] key to finish pro-  
gramming.  
The FAX REGISTRATION menu ap-  
pears again.  
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Using the utility mode  
7
To change/delete a programmed group of fax numbers  
1
2
3
4
Select the GROUP DIAL in the FAX  
REGISTRATION menu.  
For details, refer to page 7-27.  
Press the one-touch dial key that you  
wish to change or delete.  
Press the [No/C] key.  
Using the [*] and [)] keys, select ei-  
ther EDIT or DELETE, and then  
press the [Yes] key.  
–
–
If EDIT was selected, the group  
name is displayed. (Continue with step 6.)  
If DELETE was selected, the group dialing settings are deleted and  
the SELECT REGIST.KEY screen appears again.  
5
If you wish to change the name of the  
group, enter the new name, and then  
press the [Yes] key.  
–
For details on making changes,  
refer to “Entering Text” on page 3-23.  
The one-touch dial names are displayed in the order that they were  
specified.  
6
To delete the displayed recipient,  
press the [No/C] key.  
To keep the displayed recipient,  
press the [Yes] key.  
The next one-touch dial name is displayed.  
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Using the utility mode  
7
7
When you are finished making  
changes, press the [Start] key.  
To change the settings of another  
group of fax numbers, repeat steps 3  
through 8.  
8
Press the [No/C] key to return to the  
FAX REGISTRATION menu.  
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Using the utility mode  
7
Specifying PROGRAM DIAL  
If one-touch dial keys have been programmed with fax numbers and a trans-  
mission/reception function, that function can be carried out by pressing just  
the corresponding one-touch dial key.  
Transmission/reception functions that can be programmed:  
-
-
-
-
-
Broadcast transmission  
Timer transmission  
Mailbox transmission  
Polling reception  
Relay initiation transmission  
To set program dialing  
1
2
3
Select the PROGRAM DIAL in the  
FAX REGISTRATION menu.  
For details, refer to page 7-27.  
Press the one-touch dial key ([12]  
through [15]) programmed with the  
desired function.  
From the 10-key pad, press the key  
([1] through [3], [6] or [7]) for the de-  
sired function.  
Functions that can be selected:  
1 BROADCAST  
2 TIMER TX  
3 MAILBOX TX  
6 POLLING RX  
7 RELAY INITIATE  
4
Follow the instructions for the selected function.  
–
–
–
–
–
“To fax using broadcast transmission” on page 6-9  
“To fax using timer transmission” on page 6-12  
“To fax using mailbox transmission” on page 6-14  
“To fax using relay initiation transmission” on page 6-16  
“To receive a fax using polling reception” on page 6-25  
The settings are registered.  
5
To specify other program dialing settings, repeat steps 3 through 5.  
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Using the utility mode  
7
6
Press the [No/C] key to finish pro-  
gramming.  
The FAX REGISTRATION menu ap-  
pears again.  
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Using the utility mode  
7
To change/delete a programmed broadcast transmission  
1
2
3
4
Select the PROGRAM DIAL in the  
FAX REGISTRATION menu.  
For details, refer to page 7-27.  
Press the one-touch dial key ([12]  
through [15]) programmed with the  
broadcast transmission that you  
wish to change or delete.  
Press the [No/C] key.  
Using the [*] and [)] keys, select ei-  
ther EDIT or DELETE, and then  
press the [Yes] key.  
–
–
If EDIT was selected, the speci-  
fied recipients are displayed in order. (Continue with step 6.)  
If DELETE was selected, the program dialing settings are deleted  
and the SELECT REGIST.KEY appears again.  
5
To delete the displayed recipient,  
press the [No/C] key.  
To keep the displayed recipient,  
press the [Yes] key.  
The next recipient is displayed.  
6
7
When you are finished making  
changes, press the [Start] key.  
–
Other program dialing settings  
can be programmed or changed.  
Press the [No/C] key to return to the  
FAX REGISTRATION menu.  
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Using the utility mode  
7
To change/delete a programmed timer transmission  
1
2
3
4
Select the PROGRAM DIAL in the  
FAX REGISTRATION menu.  
For details, refer to page 7-27.  
Press the one-touch dial key ([12]  
through [15]) programmed with the  
timer transmission that you wish to  
change or delete.  
Press the [No/C] key.  
Using the [*] and [)] keys, select ei-  
ther EDIT or DELETE, and then  
press the [Yes] key.  
–
–
If EDIT was selected, the pro-  
grammed transmission time is displayed. (Continue with step 6.)  
If DELETE was selected, the program dialing settings are deleted  
and the SELECT REGIST.KEY screen appears again.  
5
To change the transmission time,  
press the [No/C] key, and then use  
the 10-key pad to enter the correct  
time. If you do not wish to change the  
transmission time, press the [Yes]  
key.  
The recipient is displayed.  
6
To change the recipient, press the  
[No/C] key, and then by using the  
one-touch dial keys or the speed dial  
numbers, or by entering the fax  
number using the 10-key pad, speci-  
fy a different recipient.  
–
Change the F codes (SUB and SID) as desired.  
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Using the utility mode  
7
7
8
Press the [Yes] key.  
Other program dialing settings can be changed.  
–
Press the [No/C] key to return to the  
FAX REGISTRATION menu.  
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Using the utility mode  
7
To change/delete a programmed mailbox transmission  
1
2
3
4
Select the PROGRAM DIAL in the  
FAX REGISTRATION menu.  
For details, refer to page 7-27.  
Press the one-touch dial key ([12]  
through [15]) programmed with the  
mailbox transmission that you wish  
to change or delete.  
Press the [No/C] key.  
Using the [*] and [)] keys, select ei-  
ther EDIT or DELETE, and then  
press the [Yes] key.  
–
–
If EDIT was selected, the speci-  
fied recipient is displayed. (Continue with step 6.)  
If DELETE was selected, the program dialing settings are deleted  
and the SELECT REGIST.KEY screen appears again.  
5
To change the recipient, press the  
[No/C] key, and then by using the  
one-touch dial keys or the speed dial  
numbers, or by entering the fax  
number using the 10-key pad, speci-  
fy a different recipient.  
6
7
Press the [Yes] key.  
The mailbox ID is displayed.  
To change the mailbox ID, press the  
[No/C] key, and then use the 10-key  
pad to enter the new ID.  
8
Press the [Yes] key.  
The password is displayed.  
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Using the utility mode  
7
9
To change the password, press the  
[No/C] key, and then use the 10-key  
pad to enter the new password.  
10 Press the [Yes] key.  
Other program dialing settings can be changed.  
11 Press the [No/C] key to return to the  
FAX REGISTRATION menu.  
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Using the utility mode  
7
To change/delete a programmed polling reception  
1
2
3
4
Select the PROGRAM DIAL in the  
FAX REGISTRATION menu.  
For details, refer to page 7-27.  
Press the one-touch dial key ([12]  
through [15]) programmed with the  
polling reception that you wish to  
change or delete.  
Press the [No/C] key.  
Using the [*] and [)] keys, select ei-  
ther “EDIT” or “DELETE”, and then  
press the [Yes] key.  
–
–
If EDIT was selected, the speci-  
fied recipients are displayed in order. (Continue with step 6.)  
If DELETE was selected, the program dialing settings are deleted  
and the SELECT REGIST.KEY screen appears again.  
5
To delete the displayed recipient,  
press the [No/C] key.  
To keep the displayed recipient,  
press the [Yes] key.  
–
To add a recipient, in the screen containing Fin.=START, specify a  
recipient using the one-touch dial keys or the speed dial numbers,  
or by entering a fax number using the 10-key pad.  
The next recipient is displayed.  
6
When you are finished making  
changes, press the [Start] key.  
Other program dialing settings can  
be changed.  
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Using the utility mode  
7
7
Press the [No/C] key to return to the  
FAX REGISTRATION menu.  
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Using the utility mode  
7
To change/delete a programmed relay initiation transmission  
1
2
3
4
Select the PROGRAM DIAL in the  
FAX REGISTRATION menu.  
For details, refer to page 7-27.  
Press the one-touch dial key ([12]  
through [15]) programmed with the  
relay initiation transmission that you  
wish to change or delete.  
Press the [No/C] key.  
Using the [*] and [)] keys, select ei-  
ther EDIT or DELETE, and then  
press the [Yes] key.  
–
–
If EDIT was selected, the speci-  
fied recipient is displayed. (Continue with step 6.)  
If DELETE was selected, the program dialing settings are deleted  
and the SELECT REGIST.KEY screen appears again.  
5
To change the recipient, press the  
[No/C] key, and then by using the  
one-touch dial keys or the speed dial  
numbers, or by entering the fax  
number using the 10-key pad, speci-  
fy a different recipient.  
6
7
Press the [Yes] key.  
The relay box ID is displayed.  
To change the relay box ID, press the  
[No/C] key, and then use the 10-key  
pad to enter the new ID.  
8
Press the [Yes] key.  
The password is displayed.  
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Using the utility mode  
7
9
To change the password, press the  
[No/C] key, and then use the 10-key  
pad to enter the new password.  
10 Press the [Yes] key.  
Other program dialing settings can be changed.  
11 Press the [No/C] key to return to the  
FAX REGISTRATION menu.  
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Using the utility mode  
7
Specifying BATCH TX  
If the batch transmission setting (transmission time) is specified for a one-  
touch dial key programmed with recipient fax numbers, multiple documents  
can be stored in the memory and sent out together at the specified time.  
Note  
A one-touch dial key must first be programmed with the fax number of  
the recipient for the batch transmission.  
To set batch transmitting  
1
Select the BATCH TX in the FAX  
REGISTRATION menu.  
For details, refer to page 7-27.  
2
Press the one-touch dial key pro-  
grammed with the recipient that you  
wish to send the batch transmission  
fax to.  
A screen appears, allowing you to specify the transmission time.  
Was the one-touch dial key that was pressed one programmed for  
group dialing, program dialing, or not registered fax number, or not  
?
programmed at all?  
% An error message appears.  
3
Using the 10-key pad, enter the de-  
sired transmission time, and then  
press the [Yes] key.  
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Using the utility mode  
7
4
Press the [No/C] key to return to the  
FAX REGISTRATION menu.  
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Using the utility mode  
7
To change the batch transmission setting  
1
2
3
4
5
Select the BATCH TX in the FAX  
REGISTRATION menu.  
For details, refer to page 7-27.  
Press the one-touch dial key pro-  
grammed with the batch transmis-  
sion setting that you wish to change.  
Press the [No/C] key, and then use  
the 10-key pad to enter the new  
transmission time.  
When you are finished making  
changes, press the [Yes] key.  
Press the [No/C] key to return to the  
FAX REGISTRATION menu.  
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Using the utility mode  
7
To delete the batch transmission setting  
1
2
3
4
Select the BATCH TX in the FAX  
REGISTRATION menu.  
For details, refer to page 7-27.  
Press the one-touch dial key pro-  
grammed with the batch transmis-  
sion setting that you wish to delete.  
Press the [No/C] key.  
A confirmation message appears,  
asking whether or not to delete the  
batch transmission setting.  
Press the [Yes] key.  
The SELECT REGIST.KEY screen  
appears again.  
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Using the utility mode  
7
Specifying MAILBOX  
Mailbox IDs must first be specified in order to receive faxes with mailbox re-  
ception only if the mailbox ID sent by the caller matches the mailbox ID set  
on this machine.  
Note  
A mailbox ID cannot be the same as a relay box ID.  
To register a mailbox  
1
2
3
Select the MAILBOX in the FAX  
REGISTRATION menu.  
For details, refer to page 7-27.  
Using the 10-key pad, enter the mail-  
box number.  
–
The mailbox number can be set  
to any number between 1 and 5.  
Using the 10-key pad, enter the 4-  
digit mailbox ID, and then press the  
[Yes] key.  
–
–
The mailbox ID can be set to any  
number between 0000 and 9999.  
If you wish to change the mailbox ID, press the [No/C] key, and then  
enter the new number.  
4
Using the 10-key pad, enter the  
4-digit password, and then press the  
[Yes] key.  
–
–
–
The password can be set to any  
number between 0000 and 9999.  
If you wish to change the password, press the [No/C] key, and then  
enter the new password.  
If no password is to be specified, press the [Yes] key without enter-  
ing anything.  
The FAX REGISTRATION menu appears again.  
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Using the utility mode  
7
To delete a mailbox  
1
Select the MAILBOX in the FAX  
REGISTRATION menu.  
For details, refer to page 7-27.  
2
Using the 10-key pad, enter the  
number of the mailbox that you wish  
to delete.  
3
4
Press the [No/C] key.  
A screen appears, allowing you to  
enter the mailbox ID.  
Using the 10-key pad, enter the 4-  
digit mailbox ID, and then press the  
[Yes] key.  
–
If you wish to change the ID,  
press the [No/C] key, and then enter the new number.  
The specified mailbox is deleted.  
5
Press the [Panel Reset] key.  
The main screen appears again.  
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Using the utility mode  
7
7.7  
TX operation settings  
From the TX OPERATION menu, various functions for sending faxes can be  
set.  
No.  
TX OPERATION  
Characteristic/Description  
1
SCAN CONTRAST  
This function can be used to set the default scanning contrast  
level to one of five settings between “LIGHT” and “DARK”.  
For dark-colored paper (media), select a setting towards  
“LIGHT”. For faint or colored text, select a setting toward  
“DARK”.  
2
3
4
RESOLUTION  
DEFAULT TX  
HEADER  
This function can be used to set the default scanning resolution  
(image quality) to one of the following: “Standard”, “Fine”, “Super  
Fine”, “Half Tone + Standard”, “Half Tone + Fine” or “Half Tone +  
Super Fine”.  
•
Default setting: Standard.  
This function can be used to set the default transmission mode  
to “MEM.TX” or “ADF TX”.  
MEM.TX: memory transmission  
ADF TX: direct transmission  
•
Default setting: MEM.TX.  
This function can be used to set the default setting (“ON” or  
“OFF”) for adding the header (date sent, sender’s name and fax  
number, etc.) when sending faxes.  
•
Default setting: ON.  
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Using the utility mode  
7
Selecting the TX OPERATION menu  
1
2
Press the [Utility] key seven times.  
TX OPERATION appears.  
From the 10-key pad, press the key  
([1] through [4]) for the TX operation  
function that you wish to set.  
The TX operation functions are as  
follows:  
1 SCAN CONTRAST  
2 RESOLUTION  
3 DEFAULT TX  
4 HEADER  
Note  
If, at any time, you wish to quit setting a TX operation function, press the  
[No/C] key. When the message STOP SETTING? appears, press the  
[Yes] key to quit.  
Specifying SCAN CONTRAST  
1
Select the SCAN CONTRAST in the  
TX OPERATION menu.  
For details, refer to page 7-58.  
2
Using the [*] and [)] keys, select  
one of the five settings between  
LIGHT and DARK, and then press  
the [Yes] key.  
The TX OPERATION menu appears again.  
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Using the utility mode  
7
Specifying RESOLUTION  
1
Select the RESOLUTION in the TX  
OPERATION menu.  
For details, refer to page 7-58.  
2
Using the [*] and [)] keys, select the  
desired resolution setting, and then  
press the [Yes] key.  
The resolution settings appear as fol-  
lows.  
STD:  
FINE:  
S/F:  
Standard  
Fine  
Super Fine  
Half Tone  
H/T:  
If H/T was selected, a screen appears, allowing you to make a detailed  
setting. (Continue with step 4.)  
If any setting other than H/T was selected, the TX OPERATION menu  
appears again.  
3
Using the [*] and [)] keys, select the  
desired halftone setting, and then  
press the [Yes] key.  
The halftone settings appear as fol-  
lows.  
STD:  
FINE:  
S/F:  
Standard  
Fine  
Super Fine  
The TX OPERATION menu appears again.  
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Specifying DEFAULT TX  
1
Select the DEFAULT TX in the TX  
OPERATION menu.  
For details, refer to page 7-58.  
2
Using the [*] and [)] keys, select ei-  
ther MEM.TX or ADF TX, and then  
press the [Yes] key.  
The TX OPERATION menu appears  
again.  
Specifying HEADER  
1
Select the HEADER in the TX OPER-  
ATION menu.  
For details, refer to page 7-58.  
2
Using the [*] and [)] keys, select ei-  
ther ON or OFF, and then press the  
[Yes] key.  
The TX OPERATION menu appears  
again.  
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7
7.8  
RX operation settings  
From the RX OPERATION menu, various functions for receiving faxes can be  
set.  
No.  
RX OPERATION  
Characteristic/Description  
1
MEMORY RX MODE This function can be used to set whether to allow (“ON”) memory  
reception or not (“OFF”). In cases when confidential faxes are be-  
ing received, the received document can be stored in the memory  
and printed at a specified time or when memory reception is set  
to “OFF”.  
A password can be set to specify the starting time or ending time  
of memory reception, or to cancel the function.The set starting  
time and ending time are valid every day until memory reception  
is turned off.  
•
Default setting: OFF.  
2
3
NO. of RINGS  
This function can be used to set the number of rings between 1  
and 16 until the call is answered.  
REDUCTION RX  
This function can be used to set whether documents longer than  
the paper are printed reduced (“ON”), split (“OFF”), or discarded  
(“CUT”).  
However, when sending a document more than 24 mm (1 inch)  
longer than the paper, “CUT” is not available. (In this case, the  
document is split.)  
•
Default setting: ON.  
4
5
RX PRINT  
RX MODE  
This function can be used to set whether the fax is only printed  
after all document pages have been received (“MEMORY RX”) or  
printing begins as soon as the first page of the document is re-  
ceived (“PRINT RX”).  
•
Default setting is MEMORY RX.  
This function can be used to set the reception mode to automatic  
reception (“AUTO RX”) or manual reception (“MANUAL RX”).  
Automatic reception: Automatically begins receiving after the set  
number of rings.  
Manual reception: Does not automatically receive the fax. Recep-  
tion begins after making a connection by picking up the tele-  
phone receiver or pressing the [Speaker] key, then pressing the  
[Start] key.  
•
Default setting: AUTO RX.  
6
FORWARD  
This function can be used to set whether or not the received doc-  
ument is forwarded.  
Forward (“ON”): The received document is forwarded to the  
specified fax number or e-mail address.  
Forward and print (“ON(PRINT)”): The received document is  
printed by this machine at the same time that it is forwarded to  
the specified fax number or e-mail address.  
Do not forward (“OFF”): The document is not forwarded  
•
Default setting: OFF.  
*In order to forward the document to an e-mail address, the op-  
tional scanner unit SU-502 is required.  
7
FOOTER  
This function can be used to set whether or not the reception in-  
formation (date received, number of pages, etc.) is printed at the  
bottom of each received document.  
•
Default setting: OFF.  
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7
No.  
RX OPERATION  
Characteristic/Description  
8
SELECT TRAY  
This function can be used to select which paper tray can be used  
to supply paper when printing received documents or transmis-  
sion reports. (A paper tray that cannot be used for supplying pa-  
per can also be specified.)  
9
CLOSED NET-  
WORK  
This function can be used to set whether or not the fax is received  
if the sender’s fax number does not match the fax number pro-  
grammed in this machine’s one-touch dial keys and speed dials.  
•
Default setting: OFF.  
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Selecting the RX OPERATION menu  
1
2
Press the [Utility] key eight times.  
RX OPERATION appears.  
From the 10-key pad, press the key  
([1] through [9]) for the RX operation  
function that you wish to set.  
The RX operation functions are as  
follows:  
1 MEMORY RX MODE  
2 NO. of RINGS  
3 REDUCTION RX  
4 RX PRINT  
5 RX MODE  
6 FORWARD  
7 FOOTER  
8 SELECT TRAY  
9 CLOSED NETWORK  
Note  
If, at any time, you wish to quit setting/changing an RX operation func-  
tion, press the [No/C] key. When the message STOP SETTING? appears,  
press the [Yes] key to quit.  
To exit the RX OPERATION menu, press the [Panel reset] key. The main  
screen appears again.  
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7
Specifying MEMORY RX MODE  
1
2
3
Select the MEMORY RX MODE in  
the RX OPERATION menu.  
For details, refer to page 7-63.  
Using the [*] and [)] keys, select  
ON, and then press the [Yes] key.  
Using the 10-key pad, enter the time  
for memory reception to begin, and  
then press the [Yes] key.  
–
To specify that memory reception  
stays on from the time that it is set to ON until it is manually can-  
celed, press the [Yes] without entering a start time. (Skip to step 6.)  
4
5
Using the 10-key pad, enter the time  
for memory reception to end, and  
then press the [Yes] key.  
Using the 10-key pad, enter the 4-  
digit password used to cancel mem-  
ory reception, and then press the  
[Yes] key.  
–
If no password is to be specified, press the [Yes] key without enter-  
ing anything.  
The RX OPERATION menu appears again.  
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Using the utility mode  
7
To cancel memory reception  
Memory reception is automatically canceled at the specified ending time,  
and the received documents are printed. If no ending time has been set or if  
you wish to cancel memory reception before the ending time, follow the pro-  
cedure described below.  
1
Select the MEMORY RX MODE in  
the RX OPERATION menu.  
For details, refer to page 7-63.  
2
Using the [*] and [)] keys, select  
“OFF”, and then press the [Yes] key.  
–
–
If a password was specified, con-  
tinue with step 4.  
If a password was not specified, all received documents stored in  
the memory are printed, and the RX OPERATION menu appears  
again.  
3
Using the 10-key pad, enter the 4-  
digit password, and then press the  
[Yes] key.  
All received documents stored in the  
memory are printed, and the RX OPERATION menu appears again.  
Specifying NO. of RINGS  
1
Select the NO. of RINGS in the RX  
OPERATION menu.  
For details, refer to page 7-63.  
2
Using the 10-key pad, enter the de-  
sired number of rings, and then press  
the [Yes] key.  
–
The number of rings can be set  
between 1 and 16.  
The RX OPERATION menu appears again.  
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7
Specifying REDUCTION RX  
1
Select the REDUCTION RX in the RX  
OPERATION menu.  
For details, refer to page 7-63.  
2
Using the [*] and [)] keys, select ON  
(print the document reduced), OFF  
(split the printout) or CUT (discard  
any excess), and then press the [Yes]  
key.  
The RX OPERATION menu appears again.  
Specifying RX PRINT  
1
Select the RX PRINT in the RX OP-  
ERATION menu.  
For details, refer to page 7-63.  
2
Using the [*] and [)] keys, select ei-  
ther MEMORY RX or PRINT RX, and  
then press the [Yes] key.  
The RX OPERATION menu appears  
again.  
Specifying RX MODE  
1
Select the RX MODE in the RX OP-  
ERATION menu.  
For details, refer to page 7-63.  
2
Using the [*] and [)] keys, select ei-  
ther AUTO RX or MANUAL RX, and  
then press the [Yes] key.  
The RX OPERATION menu appears  
again.  
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Using the utility mode  
7
Specifying FORWARD  
1
Select the FORWARD in the RX OP-  
ERATION menu.  
For details, refer to page 7-63.  
2
Using the [*] and [)] keys, select  
ON, ON(PRINT) or OFF, and then  
press the [Yes] key.  
–
If ON or ON(PRINT) was select-  
ed, a screen appears, allowing you to specify the forwarding loca-  
tion. (Continue with step 4.)  
–
If OFF was selected, the RX OPERATION menu appears again.  
3
Using the one-touch dial keys or the  
speed dial numbers, or by entering  
the fax number using the 10-key pad,  
specify a fax number, and then press  
the [Yes] key.  
The RX OPERATION menu appears again.  
Note  
An e-mail address can be specified as a forwarding location only when  
the optional scanner unit SU-502 is installed.  
For details, refer to the user manual for the scanner unit SU-502.  
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7
Specifying FOOTER  
1
Select the FOOTER in the RX OPER-  
ATION menu.  
For details, refer to page 7-63.  
2
Using the [*] and [)] keys, select ei-  
ther ON or OFF, and then press the  
[Yes] key.  
The RX OPERATION menu appears  
again.  
Specifying SELECT TRAY  
1
2
3
Select the SELECT TRAY in the RX  
OPERATION menu.  
For details, refer to page 7-63.  
Using the [+] and [,] keys, select a  
paper tray, and then press the [Yes]  
key.  
Using the [*] and [)] keys, select ei-  
ther DISABLE or ENABLE, and then  
press the [Yes] key.  
The RX OPERATION menu appears  
again.  
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Using the utility mode  
7
Specifying CLOSED NETWORK  
1
Select the CLOSED NETWORK in  
the RX OPERATION menu.  
For details, refer to page 7-63.  
2
Using the [*] and [)] keys, select ei-  
ther ON or OFF, and then press the  
[Yes] key.  
The RX OPERATION menu appears  
again.  
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7
7.9  
Communication settings  
From the COMM.SETTING menu, various functions are available for specify-  
ing communication settings.  
No.  
COMM.SETTING  
Characteristic/Description  
1
TONE/PULSE  
This function can be used to specify the dialing system. If this  
function is not correctly set to the type of dialing system used,  
faxes cannot be sent. Select the correct setting after checking  
which type of dialing system is used by your telephone line.  
2
3
LINE MONITOR  
PSTN/PBX  
This function can be used to set the volume when monitoring  
communication to “HIGH”, “LOW” or “OFF”.  
•
Default setting: LOW.  
This function can be used to set whether the connected tele-  
phone wiring is a public switched telephone network (PSTN) or a  
private branch exchange (PBX).  
For a PBX system, the outside line access number (or extension  
number) must be specified.  
Selecting the COMM. SETTING menu  
1
2
Press the [Utility] key nine times.  
COMM. SETTING appears.  
From the 10-key pad, press the key  
([1] through [3]) for the communica-  
tion setting function that you wish to  
set.  
The communication settingfunctions  
are as follows:  
1 TONE/PULSE  
2 LINE MONITOR  
3 PSTN/PBX  
Note  
If, at any time, you wish to quit setting/changing an communication set-  
ting function, press the [No/C] key. When the message STOP SETTING?  
appears, press the [Yes] key to quit.  
To exit the COMM. SETTING menu, press the [Panel reset] key. The main  
screen appears again.  
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Specifying TONE/PULSE  
There are two types of telephone dialing systems: tone dialing (PB) and pulse  
dialing (DP10pps or DP20pps). Faxes cannot be sent if this machine is not  
set to the system used by your telephone line. Select the correct setting after  
checking which type of dialing system is used.  
To specify the telephone dialing system  
1
2
3
Select the TONE/PULSE in the  
COMM. SETTING menu.  
For details, refer to page 7-70.  
Using the [*] and [)] keys, select ei-  
ther TONE (for tone dialing) or  
PULSE (for pulse dialing), and then  
press the [Yes] key.  
If PULSE was selected, select either  
10pps or 20pps, and then press the  
[Yes] key.  
The COMM.SETTING menu appears  
again.  
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Specifying LINE MONITOR  
1
Select the LINE MONITOR in the  
COMM. SETTING menu.  
For details, refer to page 7-70.  
2
Using the [*] and [)] keys, select  
HIGH, LOW or OFF, and then press  
the [Yes] key.  
The COMM.SETTING menu appears  
again.  
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Specifying PSTN/PBX  
The connected wiring system can be set to either PSTN (Public Switched  
Telephone Network) or PBX (Private Branch Exchange).  
For a PBX system, the outside line access number (or extension number)  
must be specified. The outside line access number (or extension number) is  
programmed in the [#] key.  
To specify the telephone wiring system  
1
2
Select the PSTN/PBX in the COMM.  
SETTING menu.  
For details, refer to page 7-70.  
Using the [*] and [)] keys, select ei-  
ther PSTN (Public Switched Tele-  
phone Network) or PBX (Private  
Branch Exchange), and then press  
the [Yes] key.  
3
If PBX was selected, use the 10-key  
pad to enter the number that should  
be dialed to access the outside line,  
and then press the [Yes] key.  
The COMM.SETTING menu appears again.  
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7.10 Reporting settings  
From the REPORTING menu, various functions are available for specifying  
which reports are automatically printed.  
No.  
REPORTING  
Characteristic/Description  
1
ACTIVITY REPORT  
Every 60 transmissions/receptions, a report can be printed to  
show the results of the transmissions/receptions. This function  
can be used to set whether the report is printed automatically  
when the 60th transmission/reception is reached.  
•
Default setting: ON.  
2
RESERV.REPORT  
If multiple recipients are specified for transmission, such as with  
broadcast transmission and polling reception, a report can be  
printed to show specified settings. This function can be used to  
set whether this report is printed automatically.  
•
Default setting: OFF.  
3
4
TX RESULT RE-  
PORT  
This function can be used to set whether the report showing the  
result of a transmission is printed automatically after the trans-  
mission is finished.  
•
Default setting: OFF.  
RX RESULT RE-  
PORT  
This function can be used to set whether the report showing the  
result of a reception is printed automatically after mailbox recep-  
tion is finished. (If regular reception is not finished normally, a re-  
port will always be printed, regardless of the selected setting.)  
•
Default setting: OFF.  
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Selecting the REPORTING menu  
1
2
Press the [Utility] key ten times.  
REPORTING appears.  
From the 10-key pad, press the key  
([1] through [4]) for the reporting  
function that you wish to set.  
The reporting functions are as fol-  
lows:  
1 ACTIVITY REPORT  
2 RESERV.REPORT  
3 TX RESULT REPORT  
4 RX RESULT REPORT  
Note  
If, at any time, you wish to quit setting/changing a reporting function,  
press the [No/C] key. When the message STOP SETTING? appears,  
press the [Yes] key to quit.  
To exit the REPORTING menu, press the [Panel reset] key. The main  
screen appears again.  
Specifying ACTIVITY REPORT  
1
Select the ACTIVITY REPORT in the  
REPORTING menu.  
For details, refer to page 7-75.  
2
Using the [*] and [)] keys, select ei-  
ther ON or OFF, and then press the  
[Yes] key.  
The REPORTING menu appears  
again.  
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Specifying RESERV.REPORT  
1
Select the RESERV. REPORT in the  
REPORTING menu.  
For details, refer to page 7-75.  
2
Using the [*] and [)] keys, select ei-  
ther ON or OFF, and then press the  
[Yes] key.  
The REPORTING menu appears  
again.  
Specifying TX RESULT REPORT  
1
Select the TX RESULT REPORT in  
the REPORTING menu.  
For details, refer to page 7-75.  
2
Using the [*] and [)] keys, select ei-  
ther ON or OFF, and then press the  
[Yes] key.  
The REPORTING menu appears  
again.  
Specifying RX RESULT REPORT  
1
Select the RX RESULT REPORT in  
the REPORTING menu.  
For details, refer to page 7-75.  
2
Using the [*] and [)] keys, select ei-  
ther ON or OFF, and then press the  
[Yes] key.  
The REPORTING menu appears  
again.  
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7
7.11 Initial user data settings  
From the INITIAL USER DATA menu, various functions are available for spec-  
ifying the machine’s user data.  
No.  
1
Initial user data  
DATE&TIME  
Description  
The date and time for the machine can be specified.  
The fax number for the machine can be specified.  
The fax name for the machine can be specified.  
2
USER FAX NO.  
USER NAME  
3
Selecting the INITIAL USER DATA menu  
1
2
Press the [Utility] key eleven times.  
INITIAL USER DATA appears.  
From the 10-key pad, press the key  
([1] through [3]) for the initial user  
data function that you wish to set.  
The initial user data functions are as  
follows:  
1 DATE&TIME  
2 USER FAX NO.  
3 USER NAME  
Note  
If, at any time, you wish to quit setting/changing a initial user data func-  
tion, press the [No/C] key. When the message STOP SETTING? appears,  
press the [Yes] key to quit.  
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Specifying DATE&TIME  
1
Select the DATE&TIME in the INI-  
TIAL USER DATA menu.  
For details, refer to page 7-77.  
2
Using the 10-key pad, enter the cur-  
rent time and date.  
Enter the settings in the following order: hours, minutes, year, month,  
and day.  
3
4
Press the [Yes] key to display the time zone setting. Press the [+] and  
[,] keys to select the appropriate time zone.  
Press the [Yes] key.  
Specifying USER FAX NO.  
1
Select the USER FAX NO. in the INI-  
TIAL USER DATA menu.  
For details, refer to page 7-77.  
2
3
Using the 10-key pad, enter the fax  
number.  
Press the [Yes] key.  
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Specifying USER NAME  
1
Select the USER NAME in the INI-  
TIAL USER DATA menu.  
For details, refer to page 7-77.  
2
Using the 10-key pad, enter the user  
name for the machine.  
–
Each press of the [123/ABC] key  
switches the input mode be-  
tween numbers and letters.  
[1]: Numbers can be typed in.  
[A]: Letters can be typed in.  
3
Press the [Yes] key.  
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7-80  
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When a message appears  
8
8
When a message appears  
8.1  
When the message PAPER EMPTY appears  
PAPER EMPTY message  
When the currently selected paper tray runs out of paper, the message  
shown below appears, and printing cannot continue.  
Paper tray  
Paper size  
Check the paper tray that has run out of paper, and then supply paper ac-  
cording to the following procedures.  
Indicator  
Paper tray  
Tray 1  
1
2
Tray 2  
Bypass tray  
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When a message appears  
8
Loading paper into tray 1  
1
Remove the bypass tray.  
2
3
Load the paper in the tray so that the  
front side of the paper (the side fac-  
ing up when the package was un-  
wrapped) faces up.  
Attach the bypass tray in its original  
position.  
Loading paper into the bypass tray  
The bypass tray can be loaded with a maximum of 1 envelope, 1 OHP trans-  
parency, 1 card, or 10 sheets of plain paper.  
%
Load the paper so that the front side  
of the paper (the side facing up when  
the package was unwrapped) faces  
up.  
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When a message appears  
8
Loading paper into tray 2 (option)  
1
Pull out the drawer for tray 2.  
2
Remove the drawer cover, and then  
press down on the paper-lifting plate  
until it locks into place.  
3
4
Load the paper into the drawer so  
that the front side of the paper (the  
side facing up when the package  
was unwrapped) faces up.  
Attach the drawer cover, and then re-  
turn the drawer for tray 2 to its origi-  
nal position.  
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When a message appears  
8
8.2  
When the message TONER EMPTY appears  
TONER EMPTY message  
When toner is about to run out, the message shown below appears, indicat-  
ing that the toner is almost empty. When this message appears, replace the  
toner cartridge with a new one as soon as possible. If you continue making  
copies, the toner will be emptied, and copies can no longer be made.  
Toner nearly empty: Copy mode  
Toner nearly empty: Fax mode  
Toner empty  
7 CAUTION  
Used toner cartridges.  
%
In order to prevent the used toner cartridge from dirtying anything,  
keep it in the box.  
%
%
Dispose of the used toner cartridge according to your local regulations.  
Use only the toner that has been manufactured specifically for this ma-  
chine. Never use any other types of toner, as a malfunction could re-  
sult. For details, contact your service representative.  
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When a message appears  
8
Replacing the toner cartridge  
Open the front cover.  
1
7 CAUTION  
Decreased image quality.  
%
Since the imaging cartridge can easily be damaged by light, exposing  
the cartridge to light for a long period of time will result in decreased  
image quality.  
2
Grab the handle of the imaging car-  
tridge, and then pull it toward you to  
remove the cartridge.  
3
Move the lever in the direction of the  
arrow to release the lock.  
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When a message appears  
8
7 CAUTION  
Incorrect handling of toner cartridge.  
%
%
%
When separating the toner cartridge from the drum cartridge, do not tilt  
the cartridge, otherwise toner may spill.  
Do not touch the PC drum under the flap of the drum cartridge, other-  
wise decreased image quality may result.  
Do not touch any metal parts of the drum cartridge or toner cartridge,  
otherwise the units may be damaged by static electricity.  
4
Remove the toner cartridge from the  
drum cartridge.  
5
Shake the new toner cartridge well.  
8-8  
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When a message appears  
8
7 CAUTION  
Decreased image quality.  
%
Do not touch the developer roller, otherwise decreased image quality  
may result.  
6
Remove the protective cover from  
the toner cartridge.  
Developer roller  
7
Align the blue parts of the drum car-  
tridge and toner cartridge, and then  
attach them together.  
Blue parts  
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When a message appears  
8
7 CAUTION  
Incorrect handling of image cartridge.  
%
Do not push in the imaging cartridge with excessive force if the car-  
tridge is not correctly aligned on the rail, otherwise the units may be  
damaged.  
8
9
Align the tab on the imaging car-  
tridge with the rail in the machine,  
and then install the cartridge.  
Close the front cover.  
8-10  
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When a message appears  
8
8.3  
When the message D/C LIFE appears  
When the drum cartridge has reached the end of its service life, the message  
shown below appears. When this message appears, replace the drum car-  
tridge with a new one as soon as possible.  
7 CAUTION  
Used drum cartridges.  
%
In order to prevent the used drum cartridge from dirtying anything,  
keep it in the box.  
%
Dispose of the used drum cartridge according to your local regulations.  
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When a message appears  
8
Replacing the drum cartridge  
Open the front cover.  
1
7 CAUTION  
Decreased image quality.  
%
Since the imaging cartridge can easily be damaged by light, exposing  
the cartridge to light for a long period of time will result in decreased  
image quality.  
2
Grab the handle of the imaging car-  
tridge, and then pull it toward you to  
remove the cartridge.  
3
Move the lever in the direction of the  
arrow to release the lock.  
8-12  
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When a message appears  
8
7 CAUTION  
Incorrect handling of toner cartridge.  
%
%
%
When separating the toner cartridge from the drum cartridge, do not tilt  
the cartridge, otherwise toner may spill.  
Do not touch the PC drum under the flap of the drum cartridge, other-  
wise decreased image quality may result.  
Do not touch any metal parts of the drum cartridge or toner cartridge,  
otherwise the units may be damaged by static electricity.  
4
Remove the toner cartridge from the  
drum cartridge.  
5
Align the blue parts of the drum car-  
tridge and toner cartridge, and then  
attach them together.  
Blue parts  
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When a message appears  
8
7 CAUTION  
Incorrect handling of image cartridge.  
%
Do not push in the imaging cartridge with excessive force if the car-  
tridge is not correctly aligned on the rail, otherwise the units may be  
damaged.  
6
7
Align the tab on the imaging car-  
tridge with the rail in the machine,  
and then install the cartridge.  
Close the front cover.  
!
Detail  
After replacing the drum cartridge, specify the necessary setting for the  
function on the USER MANAGEMENT menu in the utility mode. For de-  
tails, refer to “Selecting the USER MANAGEMENT menu” on page 7-17.  
8-14  
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When a message appears  
8
8.4  
When the message PAPER MISFEED appears  
PAPER MISFEED message  
If the message shown below appears during printing and the machine stops  
operating, a paper misfeed has occurred in a paper tray.  
Follow the procedure described below to clear the misfeed paper.  
Paper supply  
section  
Clearing a paper misfeed in the paper trays  
1
Remove all paper from the bypass  
tray.  
2
Remove the bypass tray.  
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When a message appears  
8
3
Remove all paper from tray 1. Do not  
reuse paper that has been misfed.  
4
5
6
Reload the paper stack in the tray.  
Attach the tray removed in step 2.  
Reload the paper removed in step 1.  
7
8
9
Remove the cover of optional tray 2,  
and then pull out the drawer.  
Remove all paper from the drawer.  
Reload the paper stack into the  
drawer, and then slide the drawer  
back into the paper feed cassette.  
8-16  
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When a message appears  
8
10 Open, then close the front cover.  
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When a message appears  
8
8.5  
When the message PAPER JAM appears  
PAPER JAM message  
If the message shown below appears during printing and the machine stops  
operating, a paper misfeed has occurred in the machine.  
Follow the procedure described below to clear the misfed paper.  
Fuser cover  
Front cover  
7 CAUTION  
The area around the fusing unit is extremely hot.  
%
Touching any part other than the paper may result in burns.  
Clearing a paper misfeed in the machine  
Open the front cover.  
1
8-18  
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When a message appears  
8
2
Remove the imaging cartridge.  
3
Check the paper misfeed position.  
Fusing section  
Do you want to clear the paper  
?
misfeeds?  
% When the paper misfeed has oc-  
curred at the fusing section con-  
tinue with step 4.  
% When the paper misfeed has oc-  
curred at the separating section  
continue with step 8.  
Separating section  
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When a message appears  
8
4
5
6
7
8
Open the fuser cover at the rear side  
of the machine.  
Grab both sides of the paper, and  
then pull it out upward.  
Grab both sides of the paper, and  
then carefully pull out the sheet of  
paper.  
Close the fuser cover.  
Grab both sides of the paper, and  
then carefully pull the sheet of paper  
straight upward.  
8-20  
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When a message appears  
8
7 CAUTION  
Incorrect handling of imaging cartridge.  
%
Do not push in the imaging cartridge with excessive force if the car-  
tridge is not correctly aligned on the rail, otherwise the units may be  
damaged.  
9
Align the tab on the imaging car-  
tridge with the rail in the machine,  
and then install the cartridge.  
10 Close the front cover.  
!
Detail  
If PAPER JAM remains displayed, even after the misfeed-clearing proce-  
dure is performed, refer to “What does each message mean?” on  
page 8-28.  
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When a message appears  
8
8.6  
When the message ORIGINAL DOC. JAM appears  
ORIGINAL DOC. JAM message  
If the message shown below appears while scanning an original with the au-  
tomatic document feeder and the machine stops operating, a paper misfeed  
has occurred in the automatic document feeder.  
Follow the procedure described below to clear the misfed paper.  
Automatic paper supply section  
Clearing a paper misfeed in automatic document feeder  
1
Open the document feeder cover.  
2
Unload the document from the docu-  
ment feeder tray.  
8-22  
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When a message appears  
8
3
Raise the automatic document feed-  
er.  
4
While turning the document feed  
knob in the direction of the arrow,  
gently pull out the original.  
5
6
Close the document feeder cover.  
Load the documents removed in  
step 2 back into the tray.  
Replace the document page that  
was misfed, according to the page  
number indicated in the display.  
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When a message appears  
8
8.7  
When the message PAPER SIZE ERROR appears  
PAPER SIZE ERROR message  
If the paper size specified for a paper tray differs from the size of the paper  
loaded in the tray, the message shown below appears when paper is fed  
from that tray.  
Check the message for the paper tray and the paper size to be fed, and pa-  
per according to the corresponding procedure described below.  
Paper size error for tray 1  
1
2
Select TRAY1 PAPER.  
For details, refer to “Paper source settings” on page 7-13.  
Press the [1] key of the 10-key pad,  
and then specify the correct paper  
size and type.  
For details, refer to “Specifying  
TRAY1 PAPER” on page 7-14.  
A4  
A5  
B5  
8-24  
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When a message appears  
8
3
Remove the bypass tray, and then  
remove all paper from the tray 1.  
4
5
Load the desired paper into the tray.  
Try performing the copy cycle again.  
Paper size error for the bypass tray  
1
Remove all paper from the bypass  
tray.  
2
Load the desired paper into the tray.  
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When a message appears  
8
3
4
Select the setting for the size and  
type of paper that is loaded.  
For details, refer to “Specifying the  
size and type of manually fed paper”  
on page 4-6.  
Try performing the copy cycle again.  
A4  
A5  
B5  
8-26  
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When a message appears  
8
8.8  
When the message MACHINE TROUBLE appears  
If the message shown below appears, some machine malfunction has oc-  
curred. Contact your service representative. When contacting the service  
representative, be sure to inform them of the machine code (error code:  
C####) that was indicated.  
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When a message appears  
8
8.9  
What does each message mean?  
Message  
Cause  
Action  
*REMOVE PAPER IN BYPASS  
TRAY*  
Paper is loaded in the by-  
pass tray.  
Remove the paper from the  
bypass tray.  
FRONT COVER OPEN  
The front cover of the main  
unit is open or not securely  
closed.  
Securely close the front cov-  
er.  
CLOSE FRONT COVER  
DOCUMENT COVER OPEN  
The automatic document  
feeder is lifted up (while a  
document is loaded into it).  
Securely close the automatic  
document feeder or remove  
the document from the auto-  
matic document feeder.  
CLOSE DOCUMENT COVER  
DOC.FEED COVER OPEN  
The document feeder cover  
is open.  
Securely close the document  
feeder cover.  
CLOSE DOC.FEED COVER  
MEMORY FULL  
The size of the data for the  
scanned document has ex-  
ceeded the capacity of the  
memory.  
Press the [Panel reset] key,  
or turn the machine off, then  
on again. (The scanned data  
should be cleared from the  
memory.)  
PRESS ANY KEY  
MACHINE TROUBLE  
Some problem occurred in  
the machine.  
Turn the machine off, then on  
again. If the error is still dis-  
played, contact your service  
representative.  
SERVICE CALL (C####)  
FUSER COVER OPEN  
The fuser cover of the main  
unit is open or not securely  
closed.  
Securely close the fuser cov-  
er.  
CLOSE FUSER COVER  
PAPER JAM  
A paper misfeed occurred.  
Performthemisfeed-clearing  
procedure. (page 8-18)  
All misfed paper was not re-  
moved from the main unit.  
OPEN FRONT COVER  
NO SUITABLE PAPER  
The fuser cover of the main  
unit is open or not securely  
closed.  
Close the fuser cover, then  
open and close the front cov-  
er.  
In fax mode, plain paper of a Load plain paper of the ap-  
size other than letter, legal or propriate size into tray 1 or  
A4 is loaded into the paper  
tray.  
the optional tray 2.  
LOAD PAPER (LT)  
INCORRECT T/C TYPE  
Incorrect type of toner car-  
tridge is installed.  
Install the correct type of  
toner cartridge. (p. 8-6)  
Toner cartridge is not in-  
stalled.  
Install the toner cartridge.  
(page 8-7)  
CHANGE T/C  
8-28  
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When a message appears  
8
Message  
Cause  
Action  
LINE PROBLEM  
Thetelephonedialingsystem Check the telephone dialing  
or telephone wiring system  
are not set correctly.  
system or telephone wiring  
system and use the appro-  
priate Utility mode function  
to make the correct settings.  
(Flashing alternately)  
CHECK LINE  
The telephone cable is not  
attached correctly.  
Correctly connect the tele-  
phone cable.  
*COMM.ERROR*  
(####)  
Communication is not possi- Check the transmission re-  
ble because of some prob-  
lem in the machine.  
sults.  
Communication is not possi-  
ble because of a problem  
with the recipient/caller’s fax  
machine.  
*REDIAL ALL FAILED*  
All redial attempts failed be- Check the condition of the  
cause either the recipient’s  
line is busy or there was no  
answer.  
recipient’s line, and then try  
sending the fax again.  
*MEM.FULL/TX CANCEL*  
While sending a fax, the size Retrieve all received faxes  
of the data for the scanned  
image has exceeded the ca-  
pacity of the memory.  
stored in the memory.  
Send the fax by direct trans-  
mission.  
*MEM.FULL/RX CANCEL*  
While receiving a fax, the size Retrieve all received faxes  
of the data for the received  
image has exceeded the ca-  
pacity of the memory.  
stored in the memory.  
FILE FULL/TX CANCEL  
FILE FULL/RX CANCEL  
HANG UP THE PHONE  
While sending a fax, the  
maximum of number of man- stored in the memory.  
aged memory file is used.  
Retrieve all received faxes  
While receiving a fax, the  
maximum of number of man- stored in the memory.  
aged memory file is used.  
Retrieve all received faxes  
The receiver of the connect- Replace the receiver of the  
ed telephone is lifted.  
connected telephone on the  
hook.  
TEXT ×1.00  
¦[A]§#XXX: EMPTY  
1
(While specifying copy set-  
tings)  
The selected paper tray has  
run out of paper.  
Either load paper of the  
specified size into the speci-  
fied paper tray, or press the  
[Paper] key and select a dif-  
“#” indicates the paper tray, ferent paper size.  
and “XXX” indicates the pa-  
per size.  
TEXT ×1.00  
¦[A]§#XXX: Fax Err  
1
A fax error occurred while an Press the [Fax] key to check  
operation was being per-  
formed in Copy mode.  
the error condition, and take  
appropriate measures.  
TEXT ×1.00  
¦[A]§#XXX: Comm.Err  
1
A fax transmission error oc-  
curred while an operation  
was being performed in  
Copy mode.  
Press the [Fax] key to check  
the error condition, and take  
appropriate measures.  
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When a message appears  
8
8.10 When incorrect copies are produced  
Symptom  
Possible cause  
Action  
The image is too light.  
The density level for the Auto Adjust the setting for DENSI-  
setting is set to “LIGHT”.  
TY LEVEL (A) in the utility  
mode. (p. 7-23)  
Otherwise, cancel the “Auto”  
density setting, and then man-  
ually select the desired densi-  
ty setting. (p. 4-12)  
The density level is set to light. Press the [)] key, and then  
select a darker copy density.  
(p. 4-12)  
Does the message TONER  
EMPTY appear in the dis-  
play?  
Change the toner cartridge  
with a new one. (p. 8-7)  
The paper is damp.  
Change the paper.  
The image is too dark.  
The density level for the Auto Adjust the setting for DENSI-  
setting is set to dark.  
TY LEVEL (A) in the utility  
mode. (p. 7-23)  
Otherwise, cancel the “Auto”  
density setting, and then man-  
ually select the desired densi-  
ty setting. (p. 4-12)  
The density level is set to  
dark.  
Press the [*] key, and then  
select a lighter copy density.  
(p. 4-12)  
The original glass surface is  
dirty.  
Wipe the original glass clean  
with a soft, dry cloth.  
The original is not held tightly Place the original in position  
against the original glass.  
so that it is held tightly against  
the original glass.  
The copy is blurry.  
The paper is damp.  
Change the paper.  
8-30  
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When a message appears  
8
Symptom  
Possible cause  
Action  
The copy has dark specks or  
spots.  
The original glass surface is  
dirty.  
Wipe the original glass clean  
with a soft, dry cloth.  
The original pad is dirty.  
Wipe the original pad clean  
with a soft cloth dampened  
with neutral detergent.  
The original is highly transpar- Place a blank sheet of paper  
ent.  
over the original.  
The original is 2-sided.  
If a thin double-sided docu-  
ment is being copied, the in-  
formation on the back side  
may be reproduced in the  
copy. Press the [*] key and  
select a lighter copy density.  
The copy has lines.  
Something is sticking to the  
Wipe the original glass clean  
original glass (when the auto- with a soft, dry cloth.  
matic document feeder is  
used).  
The drum cartridge has  
Contact your service repre-  
reached the end of its service sentative.  
life.  
The image on the copy is not The original is not placed in  
Place the original correctly on  
the original glass against the  
original scales.  
aligned properly.  
the correct position.  
or, load it in the automatic  
document feeder correctly  
along the document guide  
plates.  
The original may not be suita- Raise the automatic docu-  
ble for use in the automatic  
document feeder.  
ment feeder and place the  
original on the original glass  
correctly against the original  
scales.  
The paper guides are not  
Slide the paper guides against  
pressed up against the paper the edges of the paper stack.  
stack in the tray.  
The paper has an excessive  
curl.  
Smooth out curls in the paper  
and reload the paper stack in  
the tray.  
The printed page is curled.  
The paper that was used curls Remove the paper from the  
easily (as with recycled pa-  
per).  
paper tray, turn it over, and  
then load it again.  
Change the paper.  
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When a message appears  
8
Symptom  
Possible cause  
Action  
The edge of the copy is dirty. The original pad is dirty.  
Wipe the original pad clean  
with a soft cloth dampened  
with neutral detergent.  
You have selected paper of a Select paper that is the same  
size larger than the original  
(when the zoom ratio is full  
size).  
size as the document. Other-  
wise, enlarge the copy to the  
selected paper size.  
The original is not placed in  
Select the same paper size as  
the correct position (when the the original. Or, reload the pa-  
zoom ratio is full size).  
per in the same direction as  
the original.  
The reduction ratio selected  
Select a zoom ratio that ad-  
does not match the paper size justs the copy size to the size  
(when the copy is made at a  
manually adjusted reduction  
ratio).  
of the selected paper. Other-  
wise, make a reduced copy  
with a zoom ratio that match-  
es the paper size.  
*
If the problem is not corrected even after the operations described above are performed, con-  
tact your service representative.  
8-32  
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When a message appears  
8
8.11 The machine is not functioning as designed  
Symptom  
Possible cause  
Action  
Nothing appears in the dis-  
play.  
Is only the [Start] key lit green? The energy save mode is ena-  
bled. Press any key on the  
control panel to cancel energy  
save mode.  
Has the machine been turned Check that the power cord is  
on?  
firmly connected and that the |  
(on) side of the power switch  
has been pressed.  
Is the contrast of the display  
too light?  
From the machine setting  
menu of the utility mode, ad-  
just the display to the correct  
contrast. Refer to “Specifying  
LCD CONTRAST” on  
page 7-10.  
The [Start] key indicator does The machine has just been  
It takes the machine less than  
not light up green.  
turned on and is warming up. 25 seconds to be ready to  
make copies after it has been  
turned on.  
Please wait.  
The machine does not oper-  
ate when it is turned on.  
The power cord is left un-  
plugged.  
Plug the power cord into the  
power outlet.  
The room’s circuit breaker is  
open.  
Close the room’s circuit  
breaker.  
*
If the problem is not corrected even after the operations described are performed, turn off the  
machine, unplug its power cord, and then contact the service representative.  
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When a message appears  
8
8.12 When faxing is not performed correctly  
Faxes cannot be sent  
Symptom  
Possible cause  
Remedy  
The document cannot be  
scanned.  
The document is too thick.  
Position the document on the  
original glass to send it.  
(p. 5-17)  
The document is too thin or  
too small.  
Position the document on the  
original glass to send it.  
(p. 5-17)  
The document was scanned  
at an angle.  
The document is not posi-  
tioned correctly.  
Adjust the document guide  
plates for the size of the doc-  
ument. (p. 5-15)  
The fax received by the recip- The document is not posi-  
Position the document cor-  
rectly. (p. 5-15 and p. 5-17)  
ient is not clear.  
tioned correctly.  
The original glass is dirty.  
Wipe the glass with a soft, dry  
cloth. (p. 9-9)  
The text in the document is  
too faint.  
Adjust the scanning contrast.  
(p. 7-58)  
There is a problem with the  
Check that this machine can  
telephone connection or with make clean copies. If it can,  
the recipient’s fax machine.  
try sending the fax again.  
The fax received by the recip- The document was sent with  
Load the document with the  
front side facing up, and then  
try sending the fax again.  
(p. 5-15)  
ient is blank.  
the front side facing down  
(while using the automatic  
document feeder).  
Faxes cannot be sent auto-  
matically.  
The fax number is wrong.  
Check the fax number.  
A number specifically for tele- Check the number.  
phone calls is being dialed.  
There is a problem with the re- Contact the recipient.  
cipient’s fax machine (it is out  
of paper, it is not set to receive  
faxes automatically, it is  
turned off, etc.).  
8-34  
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When a message appears  
8
Faxes cannot be received  
Symptom  
Possible cause  
Remedy  
Use paper that meets specifi-  
The received fax is not clear.  
Paper that does not meet  
specifications has been used. cations. (p. 3-26)  
The paper is damp.  
Replace the paper. (p. 8-4 and  
p. 8-4)  
The toner is empty.  
Replace the toner bottle with a  
new one. (p. 8-7)  
There is a problem with the  
Check that the machine can  
telephone connection or with make clean copies. If it can,  
the caller’s fax machine.  
have the caller send the fax  
again.  
The received fax is blank.  
The toner is empty.  
Replace the toner bottle with a  
new one. (p. 8-7)  
The caller sent the back of the Contact the caller.  
fax pages.  
Faxes cannot be received au- The machine is set to receive Set the machine to automatic  
tomatically.  
faxes manually.  
reception. (p. 7-64)  
The memory is full.  
Load paper if it is empty, and  
then print the faxes stored in  
the memory.  
Some error occurred.  
Follow the instructions in any  
messages that appear on the  
display. (p. 8-28)  
Black streaks appear through There is a problem with the  
the print.  
Check that the machine can  
telephone connection or with make clean print. If it can,  
the caller’s fax machine.  
have the caller send the fax  
again.  
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When a message appears  
8
Calls cannot be sent  
Symptom  
Possible cause  
Remedy  
Nothing can be heard from the The cord from the telephone is Correctly connect the tele-  
connected telephone.  
not connected correctly to the phone cord to the main unit.  
main unit.  
The telephone cord from the  
Correctly connect the tele-  
wall jack is not connected cor- phone cord from the wall jack  
rectly to the main unit.  
Transmitting.  
to the main unit.  
Check again after the trans-  
mission is finished.  
After dialing, the ringing can-  
not be heard.  
The telephone dialing system Correctly set the telephone di-  
(TONE/PULSE) is not set cor- aling system. (p. 7-71)  
rectly.  
The telephone wiring system  
Correctly set the telephone  
(PSTN/PBX) is not set correct- wiring system. (p. 7-73)  
ly.  
After the [Speaker] key is  
pressed, it is difficult to hear  
the recipient/caller’s voice.  
The monitoring volume is too Increase the monitoring vol-  
low.  
ume. (p. 7-72)  
The ringing of the telephone is The ringer volume of the con- Adjust the ringer volume of the  
too low (loud).  
nected telephone is set too  
low (loud).  
connected telephone.  
8-36  
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9 Miscellaneous  
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Miscellaneous  
9
9
Miscellaneous  
9.1  
Specifications  
bizhub 160f  
Specification  
Type  
Desktop  
Platen type  
Fixed platen (unit scanning)  
OPC  
Photoconductor  
Copying system  
Developing system  
Fusing system  
Resolution  
Electrostatic dry powdered image transfer to plain paper  
Single component developing system  
Lamp-heated roller  
600 dpi × 600 dpi  
Types of original  
•
•
Types:  
Size:  
Sheets, books  
Maximum Legal L  
Kinds of paper  
Print paper size  
•
•
Plain paper, recycled paper (60 g/m to 90 g/m )  
Exclusive paper: card (91 g/m to 163 g/m ), OHP trans-  
parencies, envelopes  
Tray 1/Bypass tray  
A4 L, B5 L, A5 L, 16K L, Legal L, Letter L, Half Letter L,  
FLS (210 mm × 330 mm)  
Custom size  
Paper width: 90 mm to 216 mm  
Paper length: 140 mm to 356 mm  
Capacity  
Tray 1  
•
•
Plain paper, recycled paper: 250 sheets (80 g/m )  
Exclusive paper  
card:  
OHP transparencies: 5 sheets  
envelopes: 1 sheet  
Bypass tray  
10 sheets  
•
•
Plain paper, recycled paper: 10 sheets (80 g/m )  
Exclusive paper  
card:  
OHP transparencies: 1 sheet  
envelopes: 1 sheet  
1 sheet  
Warm-up time  
First copy  
Less than 25 seconds at room temperature (23°C)  
Less than 13 seconds (A4 L or Letter L)  
Less than 16 seconds (A4 L or Letter L)  
First page print time  
Copy speed  
•
•
Print:  
Copy:  
16 sheets/min (A4 L or Letter L)  
12 sheets/min (A4 L or Letter L)  
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Miscellaneous  
9
Specification  
Zoom ratios  
•
•
•
•
Full size:  
× 1.00  
Enlargement ratios: × 1.15, × 1.41, × 2.00 and × 4.00  
Reduction ratios:  
Zoom ratios:  
× 0.81, × 0.70, × 0.50 and × 0.25  
× 0.25 to × 4.00  
(in × 0.01 increments)  
Multiple copies  
Density control  
Lost image  
1 to 99 sheets  
Auto text mode, text mode, and photo mode  
•
•
Leading edge: 4 mm, Trailing edge: 4 mm  
Rear edge: 4 mm, Front edge: 4 mm  
Power requirements  
Power consumption  
120 V - 127 V: less than 7.2 A, 60 Hz  
220 V - 240 V: less than 3.8 A, 50/60 Hz  
120 V - 127 V: less than 840 W  
220 V - 240 V: less than 850 W  
Dimensions  
Standard memory  
Weight  
508 mm (width) × 608 mm (depth) × 468 mm (height)  
16 MB  
17.3 kg  
L: Lengthwise  
Automatic document feeder  
Specification  
Document feeding system  
Kinds of original  
Standard mode: 1-sided original  
Plain paper: 35 g/m to 128 g/m  
Original size  
•
•
A4 L, B5 L, A5 L, Legal L, Letter L, Half Letter L  
Custom size  
Paper width: 138 mm to 216 mm,  
Paper length: 130 mm to 356 mm  
Capacity of document feed tray Maximum 50 sheets (80 g/m )  
Power consumption  
Dimensions  
30 W  
506 mm (width) × 350 mm (depth) × 90 mm (height)  
3 kg  
Weight  
L: Lengthwise  
9-4  
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Miscellaneous  
9
Paper feed unit PF-501  
Specification  
Kinds or paper  
Paper sizes  
Capacity  
Plain paper, recycled paper (60 g/m to 90 g/m )  
A4 L, Letter L  
500 sheets (80 g/m )  
Power consumption  
Dimensions  
Weight  
Less than 7 W  
401 mm (width) × 615 mm (depth) × 138 mm (height)  
4 kg  
L: Lengthwise  
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Miscellaneous  
9
9.2  
List of utility/function menu commands  
Utility menu commands  
Manufacturer’s default settings appear in bold.  
Menu  
Function  
Settings  
ON (0.5/1/2/3/4/5)/OFF  
1 MACHINE SETTING  
1 AUTO PANEL RESET  
2 ENERGY SAVE MODE TIMER=1-240 min.  
(Default: 15 min  
3 DENSITY (ADF)  
4 DENSITY (BOOK)  
5 PRINT DENSITY  
6 LCD CONTRAST  
7 LANGUAGE  
MODE1/MODE2  
MODE1/MODE2  
LIGHT to DARK (6 levels)  
LIGHT to DARK (4 levels)  
Default: ENGLISH  
MODE1/MODE2  
HIGH/LOW/OFF  
8 LAMP OFF TIME  
9 BUZZER VOLUME  
0 INITIAL MODE  
1 TRAY1 PAPER  
COPY/FAX  
2 PAPER SOURCE SETUP  
PLAIN/OHP/CARD/ENVELOPE  
A5 v/B5 v/A4 v/FLS/16K v/HL  
v/LT v/LG v/ CUSTOM  
2 TRAY SETTING  
(For each paper tray)  
FIXED/CONTINUOUS  
3 USER MANAGEMENT  
4 ADMIN. MANAGEMENT  
5 COPY SETTING  
CHANGE D/C  
–
REMOTE MONITOR  
1 PAPER PRIORITY  
2 DENSITY PRIORITY  
3 DENSITY LEVEL(A)  
4 DENSITY LEVEL(M)  
5 OUTPUT PRIORITY  
6 RESOLUTION  
LIMITED/FULL/OFF  
TRAY1/TRAY2  
AUTO/MANUAL/PHOTO  
LIGHT to DARK (3 levels)  
LIGHT to DARK (9 levels)  
NON/SORT  
600 × 300/600 × 600  
6 FAX REGISTRATION  
1 ONE-TOUCH DIAL  
2 SPEED DIAL  
For details, refer to page 7-28.  
For details, refer to page 7-32.  
For details, refer to page 7-36.  
For details, refer to page 7-40.  
For details, refer to page 7-51.  
For details, refer to page 7-55.  
3 GROUP DIAL  
4 PROGRAM DIAL  
5 BATCH TX  
6 MAILBOX  
9-6  
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Miscellaneous  
9
Menu  
Function  
Settings  
7 TX OPERATION  
1 SCAN CONTRAST  
2 RESOLUTION  
3 DEFAULT TX  
4 HEADER  
LIGHT to DARK (5 levels)  
STD/FINE/S/F/ H/T(STD/FINE/S/F)  
MEM.TX/ADF TX  
ON/OFF  
8 RX OPERATION  
1 MEMORY RX MODE  
2 NO. of RINGS  
3 REDUCTION RX  
4 RX PRINT  
ON/OFF  
1 to 16 (Default: 2)  
ON/OFF/CUT  
MEMORY RX/PRINT RX  
AUTO RX/MANUAL RX  
ON/ON (PRINT)/OFF  
ON/OFF  
5 RX MODE  
6 FORWARD  
7 FOOTER  
8 SELECT TRAY  
(For each paper tray)  
DISABLE/ENABLE  
9 CLOSED NETWORK  
1 TONE/PULSE  
ON/OFF  
9 COMM.SETTING  
10 REPORTING  
TONE/PULSE  
2 LINE MONITOR  
3 PSTN/PBX  
HIGH/LOW/OFF  
PSTN/PBX  
1 ACTIVITY REPORT  
2 RESERV.REPORT  
3 TX RESULT REPORT  
4 RX RESULT REPORT  
1 DATE&TIME  
ON/OFF  
ON/OFF  
ON/OFF  
ON/OFF  
11 INITIAL USER DATA  
For details, refer to page 7-78.  
For details, refer to page 7-78.  
For details, refer to page 7-79.  
2 USER FAX NO.  
3 USER NAME  
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Miscellaneous  
9
Function menu commands  
Menu  
Settings  
1 BROADCAST  
2 TIMER TX  
Recipients  
Transmission time  
3 MAILBOX TX  
4 PRINT MAILBOX RX  
5 POLLING TX  
6 POLLING RX  
7 RELAY INITIATE  
8 CANCEL RESERV.  
Recipient, mailbox ID and password  
Mailbox ID  
SINGLE/MULTI, polling ID and password  
Caller, polling ID and password  
Recipient, relay box ID and password  
Select job  
9-8  
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Miscellaneous  
9
9.3  
Care of the machine  
Cleaning  
Turn off the machine before cleaning it.  
Housing cover  
%
Wipe the surface of the housing cov-  
er with a soft cloth dampened with a  
mild household detergent.  
Original glass  
Wipe the surface of the original glass  
clean with a soft, dry cloth.  
%
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Miscellaneous  
9
Original pad  
Wipe the surface of the original pad  
%
clean with a soft cloth dampened  
with a mild household detergent.  
Control panel  
7 CAUTION  
Incorrectly cleaning the control panel keys may damage them.  
%
Never use mild household detergent or glass cleaner to clean the con-  
trol panel.  
%
Wipe the surface of the control panel  
clean with a soft, dry cloth.  
9-10  
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Miscellaneous  
9
9.4  
Function combination matrix  
Conditions for combined functions  
Function set last  
Paper Zoom Density  
Ori-  
ginal  
Copy Fin-  
ishing  
Function set first  
Paper  
Manual paper selec-  
tion (tray1 or tray2)  
Manual paper selec-  
tion (bypass tray)  
Fixed zoom  
Optional zoom  
Auto density  
Manual density  
Text  
.
×
×
×
×
.
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
.
×
Zoom  
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
.
×
×
×
×
×
×
.
×
.
×
×
×
×
×
×
×
×
×
×
×
×
.
×
×
×
×
×
×
×
×
×
×
×
×
×
×
.
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
.
×
.
×
×
×
×
×
×
Density  
×
×
×
×
×
×
.
×
.
×
×
×
×
×
×
Photo  
.
×
×
Original  
Copy  
Original glass  
Automatic document  
feeder  
Single-sided  
2in1  
×
×
.
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
.
×
.
×
×
×
×
.
×
×
×
×
.
.
×
×
Finishing Non-sort  
Sort  
×
×
.
Conditions for combined functions  
Code  
Description  
×
The functions can be combined.  
The functions cannot be combined.  
.
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Miscellaneous  
9
9.5  
Glossary  
Term  
Definition  
Automatic redialing  
If a call cannot be completed, for example if the recipient’s machine  
is busy, the recipient is automatically called again. If a document  
queued in the memory to be sent contains multiple pages, until the  
time for redialing has been reached, it is advanced in the queue and  
sent.  
Book document  
F codes  
A bound document such as a book or catalog.  
F codes are mailbox functions, such as “SUB” (sub-addresses),  
“SEP” (selective polling), “SID” and “PWD” (passwords), regulated  
by the G3 standards of the ITU-T (International Telecommunication  
Union). Mailbox transmission/reception and relay initiation transmis-  
sion are possible only with similar machines compatible with F code  
transmission.  
Internet fax  
Faxes can be transmitted via the Internet or an Intranet instead of  
through telephone lines.  
Instead of a fax number, the recipient’s e-mail address is specified  
and the scanned image (TIFF format) can be sent as an e-mail mes-  
sage to a computer or Internet fax. In addition, e-mail messages  
from computers can be received as images.  
General subscriber line  
JBIG coding method  
Analog telephone lines (public network)  
New method of data compression/decompression, standardized by  
the Joint Bi-level Image Expert Working Group, a subcommittee of  
the International Telecommunications Union (ITU-T). Effective for  
transferring large amounts of data or high-resolution image data  
such as halftones.  
Manual reception  
Manual transmission  
Memory  
Receiving a fax document after talking on the telephone.  
Sending a fax document after talking on the telephone.  
Stores fax and copy image data. By installing expansion memory,  
much more image data can be stored in the memory.  
Memory reception  
When paper runs out or a paper misfeed occurs while receiving a  
fax, the data is automatically stored in the memory and printed out  
later.  
Even if the paper runs out during the night or when the user is away,  
the fax document can still be received.  
Network scanner  
PBX  
This is a function that allows scanned images to be sent to a com-  
puter via a network. They can also be sent as e-mail messages or  
uploaded to FTP servers.  
Abbreviation for private branch exchange  
Exchange equipment installed in a company or a plant to connect a  
number of telephone sets with multiple station lines in order to ena-  
ble unrestricted communications between the telephone sets.  
Protocols  
The necessary rules for communication  
Touch-tone signals  
A signal used on the telephone line; used when calling on a push-  
button line or using push-button services.  
By pressing the [ ] key in the 10-key pad, touch-tone signals are  
used, even if a dial phone line is connected.  
9-12  
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Miscellaneous  
9
9.6  
Paper size and zoom ratio tables  
Paper sizes  
Paper format  
Metric size  
English size  
12-1/4 × 18  
11-3/4 × 16-1/2  
8-1/4 × 11-3/4  
5-3/4 × 8-1/4  
4-1/4 × 5-3/4  
10 × 14-1/4  
7-1/4 × 10  
A3 Wide  
A3  
311 mm × 457 mm  
297 mm × 420 mm  
210 mm × 297 mm  
148 mm × 210 mm  
105 mm × 148 mm  
257 mm × 364 mm  
182 mm × 257 mm  
128 mm × 182 mm  
A4  
A5  
A6  
B4  
B5  
B6  
5 × 7-1/4  
Paper format  
Ledger  
English size  
11 × 17  
Metric size  
279 mm × 432 mm  
279 mm × 356 mm  
257 mm × 356 mm  
254 mm × 356 mm  
236 mm × 356 mm  
216 mm × 356 mm  
216 mm × 330 mm  
11 × 14  
11 × 14  
Computer  
10 × 14  
10-1/8 × 14  
10 × 14  
9-1/4 × 14  
Legal  
9-1/4 × 14  
8-1/2 × 14  
8-1/2 × 13  
Foolscap  
Government  
Legal  
Foolscap  
Foolscap  
Foolscap  
8-1/4 × 11-3/4  
Letter  
8 × 13  
203 mm × 330 mm  
220 mm × 330 mm  
210 mm × 330 mm  
210 mm × 301 mm  
216 mm × 279 mm  
203 mm × 267 mm  
203 mm × 254 mm  
140 mm × 216 mm  
102 mm × 152 mm  
8-2/3 × 13  
8-1/4 × 13  
8-1/4 × 11-3/4  
8-1/2 × 11  
8 × 10-1/2  
8 × 10  
Folio  
Government Letter  
Quarto  
Statement  
4 × 6  
Invoice  
5-1/2 × 8-1/2  
4 × 6  
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Miscellaneous  
9
Zoom ratios  
Metric sizes  
Document paper size  
Desired paper size  
Zoom ratio  
A3  
A4  
A5  
B4  
B5  
A5  
A6  
B5  
B6  
A3  
B4  
A6  
B6  
A4  
A3  
B4  
B5  
A4  
A5  
B5  
B6  
A4  
A5  
B5  
B6  
A3  
A5  
A6  
B6  
A3  
A4  
B4  
× 0.70  
× 0.50  
× 0.86  
× 0.61  
× 0.70  
× 0.50  
× 0.86  
× 0.61  
× 1.41  
× 1.22  
× 0.70  
× 0.86  
× 1.41  
× 2.00  
× 1.73  
× 1.22  
× 2.00  
× 1.41  
× 1.73  
× 1.22  
× 0.81  
× 0.57  
× 0.70  
× 0.50  
× 1.15  
× 0.81  
× 0.57  
× 0.70  
× 1.64  
× 1.15  
× 1.41  
297 mm × 420 mm  
11-3/4 × 16-1/2  
A4  
210 mm × 297 mm  
8-1/4 × 11-3/4  
A5  
148 mm × 210 mm  
5-3/4 × 8-1/4  
A6  
105 mm × 148 mm  
4-1/4 × 5-3/4  
B4  
257 mm × 364 mm  
10 × 14-1/4  
B5  
182 mm × 257 mm  
7-1/4 × 10  
9-14  
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Miscellaneous  
9
Metric sizes  
Document paper size  
Desired paper size  
Zoom ratio  
× 0.81  
B6  
A6  
A4  
A5  
B4  
B5  
128 mm × 182 mm  
5 × 7-1/4  
× 1.64  
× 1.15  
× 2.00  
× 1.41  
English sizes  
Document paper size  
Desired paper size  
11 × 14  
Legal  
Zoom ratio  
× 0.82  
× 0.72  
× 0.76  
× 0.64  
× 0.50  
× 0.93  
× 0.77  
× 0.77  
× 0.73  
× 0.50  
× 0.77  
× 0.77  
× 0.77  
× 0.50  
× 0.92  
× 0.78  
× 0.60  
× 1.21  
× 0.84  
× 0.64  
× 1.29  
× 1.07  
× 0.64  
× 1.29  
× 1.27  
Ledger  
11 × 17  
279.4 mm × 431.8 mm  
Foolscap  
Letter  
Invoice  
11 × 14  
Legal  
11 × 15  
279.4 mm × 381 mm  
Foolscap  
Letter  
Invoice  
Legal  
11 × 14  
279.4 mm × 355.6 mm  
Foolscap  
Letter  
Invoice  
Foolscap  
Letter  
Legal  
8-1/2 × 14  
215.9 mm × 355.6 mm  
Invoice  
11 × 17  
Letter  
Foolscap  
8-1/2 × 13  
215.9 mm × 330.2 mm  
Invoice  
11 × 17  
11 × 14  
Invoice  
11 × 17  
11 × 14  
Letter  
8-1/2 × 11  
215.9 mm × 279.4 mm  
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Miscellaneous  
9
English sizes  
Document paper size  
Desired paper size  
11 × 17  
Zoom ratio  
Invoice  
5-1/2 × 8-1/2  
139.7 mm × 215.9 mm  
× 2.00  
× 1.64  
× 1.54  
× 1.52  
× 1.29  
11 × 14  
Legal  
Foolscap  
Letter  
Zoom ratio = Paper size/document size  
1 inch = 25.4 mm  
1 mm = 0.0394 inch  
9-16  
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10 Index  
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Index  
10  
10 Index  
Numerics  
E
2in1 copies .............................4-14  
Energy save mode ................. 3-22  
A
F
Activity report .........................7-75  
Administrative setting ............7-18  
Auto ........................................3-22  
Auto panel reset .....................3-21  
Auto print start .......................3-22  
Auto tray switching ................3-22  
Automatic document feeder ....9-4  
F codes .................................. 6-27  
Fax resolution ........................ 5-14  
Fax transmission  
Basic faxing ..................... 5-15  
Dialing ................................ 5-3  
Loading documents  
into the automatic  
document feeder ............. 5-15  
Positioning documents  
B
on the Original Glass ....... 5-17  
Basic copy operation ...............4-3  
Finishing copies ..................... 4-15  
Function combination matrix . 9-11  
Batch transmission ..................6-8  
Setup ................................7-51  
G
Broadcast transmission ...........6-9  
Group dialing ........................... 5-7  
Setup ............................... 7-36  
C
Canceling queued document .6-21  
Care of the machine .................9-9  
Chain dialing ............................5-8  
I
Image density ........................ 4-12  
Installation site ......................... 2-3  
Communication settings  
Monitoring volume ............7-72  
L
Control panel .........................3-12  
Copy paper ............................3-26  
Copy settings .........................7-21  
Legal restrictions on copying .. 2-7  
Loading original  
Automatic document  
Copy tray  
feeder ..................... 3-33, 3-34  
Precautions ...................... 3-33  
Specific types of originals 3-33  
Angle ..................................3-9  
D
Loading paper ....................... 3-28  
Bypass tray .............. 3-31, 8-4  
Precautions ...................... 3-27  
Tray1 ........................ 3-30, 8-4  
Tray2 ........................ 3-32, 8-5  
Default settings ......................3-20  
Dialing ......................................5-3  
Direct transmission ..................6-5  
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Index  
10  
Polling reception ....................6-25  
Polling transmission ...............6-18  
M
Machine settings ......................7-4  
Machine status ...................... 3-40  
Mailbox reception .................. 6-24  
Mailbox setup ........................ 7-55  
Mailbox transmission ............. 6-14  
Manual reception ................... 6-23  
Manual transmission ................6-6  
Memory full ............................ 5-18  
Memory reception .................. 6-23  
Positioning  
Books ...............................3-38  
Highly transparent  
originals ............................3-37  
Sheet original ....................3-36  
Power source ...........................2-3  
Print area ................................3-47  
Program dialing ........................5-9  
Setup ................................7-40  
Programming fax settings ......7-26  
Messages  
D/C life ............................. 8-11  
Machine trouble ............... 8-27  
Original document jam ..... 8-22  
Paper empty .......................8-3  
Paper jam ......................... 8-18  
Paper misfeed .................. 8-15  
Paper size error ................ 8-24  
Toner empty .......................8-6  
Q
Queued jobs report ................7-76  
R
Reception result report ..........7-76  
Reception settings  
Footer printing ..................7-68  
Forwarding setup ..............7-67  
Memory reception mode ..7-64  
Number of rings ................7-65  
Printing mode ...................7-66  
Reception mode ...............7-66  
Reduced printing ..............7-66  
Tray selection ...................7-68  
O
One-touch dialing ....................5-5  
Setup ................................ 7-28  
Operating environment ............2-5  
P
Regulation notices ..................1-15  
Relay initiation transmission ...6-16  
Paper  
Paper specifications ......... 3-26  
Unsuitable paper .............. 3-27  
Replacing  
Paper feed cassette PF-125 ....9-5  
Paper feeding ........................ 1-27  
Paper length .......................... 1-28  
Paper selection ........................4-5  
Paper sizes ............................ 9-13  
Paper source settings ............ 7-13  
Paper width ............................ 1-28  
Phone book ........................... 5-10  
Toner cartridge ...................8-7  
Resetting  
Auto panel reset ...............3-21  
Panel .................................3-21  
S
Sorting ....................................4-16  
Space requirements .................2-4  
Specifications ...........................9-3  
Placing original  
Speed dialing ...........................5-6  
Setup ................................7-32  
Original glass .................... 3-35  
Precautions ...................... 3-33  
Specific types of originals 3-33  
10-4  
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Index  
10  
T
Timer transmission .................6-12  
Transmission result report .....7-76  
Transmission results ..............5-19  
Transmission settings  
Default transmission mode 7-60  
Resolution ........................7-59  
Scanning contrast ............7-58  
Turning  
Off .....................................3-19  
On .....................................3-18  
U
User management settings ....7-17  
Utility mode ..............................7-3  
Z
Zoom ratio ....................4-10, 9-14  
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10-5  
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Index  
10  
10-6  
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